HomeMy WebLinkAbout2017-07-10 City Council Meeting PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, July 10, 2017
City Hall, Council Chambers
Meeting No. 13-17
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep
all discussions civil as we work through difficult issues tonight. If you are here for
a Public Hearing or to address the City Council, please familiarize yourself with
the Policies and Procedures and Rules of Civility, which are located near the
entrance. Sign in with the City Clerk before addressing the council. At the podium
please state your name and address clearly for the record. All
comments/questions shall be posed to the Mayor and Council. The Mayor will
then direct staff, as appropriate, to answer questions or respond to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of the June 26, 2017 City Council Workshop Minutes
2. Approval of the June 26, 2017 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
3. Approval of Resolution for Police Advisory Commission Appointments
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
1. Approval of Claims
H. PUBLIC HEARINGS
1. Maple Pond Multifamily Housing Project
a. Public Hearing 7:00 p.m.
b. Consider Resolution Adopting a Multifamily Housing Program and Granting
Preliminary Approval for the Issuance of Multifamily Housing Revenue
Bonds
2. Hill-Murray Educational Facilities Revenue Refunding Note
a. Public Hearing 7:00 p.m.
b. Consider Resolution Giving Host Approval to the Issuance and Sale of the
Educational Facilities Revenue Refunding Note, Series 2017 (Hill-Murray
School Project)
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the Cit y Clerk’s
Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council mem bers,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
I. UNFINISHED BUSINESS
1. Consider Options for Community Conversations at City Council Meetings
J. NEW BUSINESS
1. Consider Approval of New Building at 3088 White Bear Avenue
a. Design Review
b. Sign Variance
2. Consider Approval of Purchase Agreement, Vacant Property East of 1247 Frost
Avenue East (PIN 16-29-22-14-0082)
3. Consider Approval to Purchase New Ambulance
K. AWARD OF BIDS
None
L. ADJOURNMENT
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City Council Workshop Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 P.M. Monday, June 26, 2017
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 5:00 p.m. by Mayor Slawik.
B. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present – Arrived at 5:05 p.m.
Tou Xiong, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Abrams moved to approve the agenda as submitted.
Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council
Members Abrams,
Juenemann and Xiong
The motion passed.
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Discussion of Possible Settlement with Ramsey Washington Suburban Cable
Commission
a. Intent to Close Meeting (§13D.05 subd. 3b)
Assistant City Manager/HR Director Funk stated the reason to close the meeting was to
discuss possible settlement with Ramsey County Suburban Cable Commission.
Councilmember Abrams moved to go into closed session to discuss the possible settlement
with Ramsey County Suburban Cable Commission.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Mayor Slawik called the meeting back to order at 5:50 p.m.
Assistant City Manager/HR Director Funk gave a summary of the closed session.
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2. 2018-2022 Capital Improvement Plan and Financial Policies
City Manager Coleman introduced the staff report. Finance Director Paulseth gave the staff
report and answered questions of the council. City Manager Coleman and Public Works
Director Thompson answered additional questions of the council.
F. ADJOURNMENT
Mayor Slawik adjourned the meeting at 6:59 p.m.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, June 26, 2017
City Hall, Council Chambers
Meeting No. 12-17
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:08 p.m. by Mayor Slawik.
Mayor Slawik reported on the Fish Creek Trail Grand Opening that took place on Thursday,
June 22, 2017. Councilmember Juenemann, Parks & Recreation Director and City
Manager Coleman gave additional information about the event.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda under Appointments and Presentations,
Council Presentations:
GreenStep Cities
Green Team
Rice-Larpenteur Gateway Area Vision Plan
Mancheski’s Property
League of Minnesota Cities Annual Meeting
Councilmember Abrams moved to approve the agenda as amended.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of June 12, 2017 City Council Workshop Minutes
Councilmember Juenemann moved to approve the June 12, 2017 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
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2. Approval of June 12, 2017 City Council Meeting Minutes
Councilmember Abrams moved to approve the June 12, 2017 City Council Meeting Minutes
as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave the update to the council calendar.
2. Council Presentations
GreenStep Cities
Councilmember Juenemann reported that last week the City of Maplewood was presented
with the GreenStep Cities Award, Step 5 at the League of Minnesota Cities Conference.
Green Team
Councilmember Juenemann reported on the presentation that was given at the last Green
Team meeting.
Rice-Larpenteur Gateway Area Vision Plan
Councilmember Juenemann reported on the Rice-Larpenteur Gateway Area Vision Plan
meeting she attended the previous week.
Mancheski’s Property
Councilmember Smith followed up on the article that was printed in the paper last week
about the Mancheski property that is located in the City of Maplewood. A meeting
regarding the property will be held on Tuesday, June 27th. City Attorney Ron Batty gave
additional information about the purchase of the Mancheski property.
League of Minnesota Cities Annual Meeting
Mayor Slawik reported on the League of Minnesota Cities meeting she attended last week
in Rochester, MN. She further commented that the City of Maplewood along with other
cities were recognized with the LMC President’s City of Excellence Award for their efforts
on Racial Equity. Assistant City Manager/HR Director Funk gave additional details about
the Award.
Mayor Slawik reported on the improvements that were made to the Civic Center and other
facilities in Rochester. She further reported on the Social Capital Session that the City of
Oakdale held.
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3. 2017 Guardian of the Flame Award Presented to Maplewood Police Department
by MN Law Enforcement Torch Run for Special Olympics
Sergeant Jim Nystrom, U of M Police Department and Director of Minnesota Law
Enforcement Torch Run addressed the council to give the report. Bill Fish, Executive Vice
President of Development & Partnerships presented the 2017 Guardian of the Flame Award
to Commander Shortreed and Interim Director of Public Safety Crotty.
4. Presentation of Awards for Series of Homicide Investigations
a. Special Commendation to Bureau of Criminal Apprehension Special
Agent C. Michael Phill;
b. Unit Citation to Maplewood Police Department Investigations Team
Commander Shortreed presented the Medal of Special Commendation to Special Agent C.
Michael Phill from the Bureau of Criminal Apprehension. Interim Director of Public Safety
Crotty presented the Unit Citation Award to the City of Maplewood Investigations Team and
Investigation Unit.
G. CONSENT AGENDA
Councilmember Juenemann requested agenda item G6 be highlighted.
Councilmember Juenemann moved to approve agenda items G1-G9.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 130,277.77 Checks # 99804 thru #99846
dated 06/13/17
$ 579,847.72 Disbursements via debits to checking account
dated 06/5/17 thru 06/09/17
$ 669,214.09 Checks #99847 thru #99887
dated 06/20/17
$ 290,466.86 Disbursements via debits to checking account
dated 06/12/17 thru 06/16/17
$ 1,669,806.44 Total Accounts Payable
PAYROLL
$ 560,593.47 Payroll Checks and Direct Deposits dated 06/16/17
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$ 1,697.03 Payroll Deduction check # 99102753 thru # 99102756 dated 06/16/17
$ 562,290.50 Total Payroll
$ 2,232,096.94 GRAND TOTAL
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Approval of Resolution to Maintain the Statutory Tort Limits for Liability
Insurance Proposed
Councilmember Juenemann moved to approve the resolution affirming that the City does not
waive the monetary limits on municipal tort liability established by Minnesota Statutes
466.04.
Resolution 17-06-1470
A RESOLUTION TO MAINTAIN THE
STATUTORY TORT LIMITS FOR LIABILITY INSURANCE PROPOSED
WHEREAS, the League of Minnesota Cities Insurance Trust annually requests
member cities to make an election to waive or not waive the tort liability limit established by
Minnesota Statutes 466.04; and
WHEREAS, the City has three choices: to not waive the statutory limit, to waive the
limit but to keep insurance coverage at the statutory limit, and to waive the limit and to add
insurance to a new level;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Maplewood hereby elects to not waive the statutory tort liability limit established by
Minnesota Statutes 466.04.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
3. Approval of Transfer to Close Debt Service Fund #362
Councilmember Juenemann moved to approve to Close Debt Service Fund 362 with a
transfer of $4,168.84 from fund 362 (Series 2010A) to fund 373 (Series 2015C).
Seconded by Councilmember Abrams Ayes – All
The motion passed.
4. Approval to Purchase 800 MHz Radios
Councilmember Juenemann moved to approve the expenditure of $78,534 to ANCOM for
the purchase of 24 new 800 MHz radios.
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Seconded by Councilmember Abrams Ayes – All
The motion passed.
5. Approval of Services for 2040 Comprehensive Plan Technical Chapters, Project
17-08
Councilmember Juenemann moved to approve Services for Comprehensive Plan Technical
Chapters as identified in the attached contract with Kimley-Horn & Associates, Inc., and
authorize the Mayor and City Manager to enter into a contract in a not-to-exceed amount of
$69,400.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
6. Approval of the 2017 Spring Clean Up Summary
Councilmember Juenemann moved to approve the 2017 Spring Clean Up Summary.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
7. Approval of Resolution for a Lawful Gambling Premises Permit for Merrick Inc.
to Conduct Gambling Activities at Gulden’s, 2999 Maplewood Drive
Councilmember Juenemann moved to approve the resolution for a lawful gambling
premises permit for Merrick, Inc. to conduct gambling activities at the Gulden’s Restaurant
& Bar, 2999 Maplewood Drive, Maplewood.
Resolution 17-06-1471
LAWFUL GAMBLING PREMISES PERMIT FOR
MERRICK, INC. AT GULDEN’S RESTAURANT & BAR, 2999 MAPLEWOOD DRIVE
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
premises permit for lawful gambling is approved for Merrick, Inc.to conduct gambling
activities at Gulden’s Restaurant & Bar, 2999 Maplewood Drive, Maplewood, MN.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling
Control Division of the Minnesota Department of Gaming approve said permit application as
being in compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council
of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
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8. Approval of a Temporary Lawful Gambling - Local Permit for Carver Elementary
PTO at 2680 Upper Afton Road
Councilmember Juenemann moved to approve the temporary Lawful Gambling – Local
permit for Carver Elementary PTO on October 13, 2017 to be used at 2680 Upper Afton
Road, Maplewood.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
9. Approval of Resolution to Conduct Off-Site Gambling for Merrick, Inc. at Light It
Up Maplewood - July 4th Event, 1663 County Road C
Councilmember Juenemann moved to approve the Resolution for City Approval to Conduct
Off-Site Gambling Within City Limits for Merrick, Inc. on Tuesday, July 4, 2017 during the
Light It Up Maplewood–July 4th Event at Hazelwood Park, 1663 County Road C.
Resolution 17-06-1472
City Approval to Conduct Off-Site Gambling Within City Limits
Merrick, Inc.
WHEREAS, Merrick, Inc. has submitted an Application to Conduct Off-Site
Gambling at the Light It Up Maplewood–July 4th Event, 1663 County Road C in Maplewood,
MN 55109; and
WHEREAS, the off-site gambling will take place during the Light It Up Maplewood–
July 4th Event on Tuesday, July 4, 2017.
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
Application to Conduct Off-Site Gambling is approved for Merrick, Inc. during the date
stated above.
FURTHERMORE, that the Maplewood City Council requests that the Gambling
Control Board approve said permit application as being in compliance with Minnesota
Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council
of Maplewood, Minnesota, be forwarded to the Gambling Control Board for their approval.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
H. PUBLIC HEARINGS
1. Rush Line Corridor, Project 15-06
a. Public Hearing 7:00 p.m.
b. Consider Approval of Resolution of Support for the Locally Preferred
Alternative (LPA)
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Mayor Slawik and Public Works Director Thompson introduced the staff report. Victoria
Reinhardt, Ramsey County Commissioner and Chair of the Rush Line Corridor Task Force
addressed the council to give information on the timeline and history of the Rush Line
Corridor. Andy Gitzlaff, Project Manager with Ramsey County Rail Authority gave the
presentation and answered questions of the council.
Mayor Slawik opened the public hearing. The following people spoke:
1. Diana Longrie, 1771 Burr Street
2. Bob Zick, North St. Paul Resident
3. Tim Kinley, Maplewood Resident
4. Jim Miettunen, 2688 Barclay Street N.
5. Kevin Berglund, Maplewood Resident
6. Mary Acosta, 1995 Clarence Street
7. Lau Yang, 2380 Wycliff Street, All Parks Alliance for Change Representative
8. Chris Imm, 2211 Ide Court
9. Denise Bricher, 2428 Amberjack Lane
10. Carol Rodriquez, 1255 Shryer Avenue
11. Tom Warden, 1970 Clarence
12. Katie Miller, 2679 Barclay Street
13. Dave Schelling, Greenbrier Street
Mayor Slawik closed the public hearing.
Mayor Slawik moved to approve the Resolution of Support for the Locally Preferred
Alternative.
Resolution 17-06-1473
Resolution of the City of Maplewood
Ramsey County, Minnesota
Resolution transmitting the City of Maplewood’s support for the Locally Preferred
Alternative for the Rush Line Corridor to the Rush Line Corridor Task Force, the
Ramsey County Regional Railroad Authority and the Metropolitan Council
WHEREAS, the Rush Line Corridor is an 80-mile travel corridor between St. Paul
and Hinckley Minnesota, consisting of urban, suburban and rural communities; and
WHEREAS, a Pre-Project Development Study has been completed to analyze bus
and rail alternatives in the 30-mile study area between St. Paul and Forest Lake, which has
the greatest potential for significant transit improvements in the near term; and
WHEREAS, the purpose of the Rush Line Corridor Project is to provide transit
service that satisfies the long‐term regional mobility and accessibility needs for businesses
and the traveling public and catalyzes sustainable development within the 30-mile study
area; and
WHEREAS, the Pre-Project Development Study was a joint local and regional
planning effort conducted by the Rush Line Corridor Task Force and led by the Ramsey
County Regional Railroad Authority; and
WHEREAS, after a thorough technical analysis of 55 potential route segments and 7
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transit modes and extensive public engagement through the Pre-Project Development
Study Alternative 1 has been identified as the locally preferred alternative; and
WHEREAS, Alternative 1 best meets the project’s purpose and need and would
likely qualify for Federal Transit Administration New Starts funding; and
WHEREAS, the Locally Preferred Alternative includes the definition of the mode,
conceptual alignment and general station locations which can be refined through further
environmental and engineering efforts; and
WHEREAS, Alternative 1 is defined as Bus Rapid Transit within a dedicated
guideway generally along Phalen Boulevard, Ramsey County Regional Railroad Authority
right-of-way and Trunk Highway 61, extending approximately 14 miles, and connecting
Union Depot in downtown St. Paul to the east side neighborhoods of St. Paul and the Cities
of Maplewood, Vadnais Heights, Gem Lake and White Bear Lake (see attached figure); and
WHEREAS, Alternative 1 would be co-located with the Bruce Vento Trail through
the portion of the route that utilizes the Ramsey County Regional Railroad Authority right-of-
way; and
WHEREAS, the next phase of the project will include environmental analysis under
the Federal and State environmental review processes to avoid, minimize, and mitigate
potential impacts while maximizing mobility, accessibility and surrounding economic
development opportunities; and
WHEREAS, the public will continue to be engaged throughout the environmental
review process and subsequent design, engineering and construction phases to ensure
that the project is reflective of the needs of the diverse communities within the Rush Line
Corridor; and
WHEREAS, a connector bus from White Bear Lake to Forest Lake and other bus
service improvements will continue to be explored during the environmental analysis phase
of the Project; and
WHEREAS, the comments submitted by agencies, adjacent communities, the
business sector and the public during the Locally Preferred Alternative comment period and
throughout the duration of the Pre-Project Development Study will be addressed
accordingly in the environmental analysis phase of the Project; and
NOW, THEREFORE BE IT RESOLVED that the City of Maplewood supports the
selection of Alternative 1 as the locally preferred alternative, and the layout and design the
Bruce Vento Trail co-location within the Ramsey County Regional Rail Authority right-of-
way shall be made in such a manner that involves local community input and collaboration.
BE IT FURTHER RESOLVED, that the City of Maplewood commits to undertaking
and developing station area plans for the proposed BRT station areas within its jurisdiction
based on market conditions, community input and Metropolitan Council guidelines and
expectation for development density, level of activity and design. This process shall also
involve local community input and collaboration to ensure the station areas also reflect the
needs of the local community.
BE IT FURTHER RESOLVED, that the City of Maplewood supports the planned
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Route 54 extension and exploration of other transit improvements within the study area by
others including, but not limited to, improved bus service along 35E and to the northern
portion of the Rush Line Corridor, the future conversion of Route 54 to Arterial BRT and the
consideration of a potential Modern Streetcar along E. 7th St to create a more
comprehensive transit system.
BE IT FURTHER RESOLVED, that this resolution adopted by the City of
Maplewood be forwarded to the Rush Line Corridor Task Force, the Ramsey County
Regional Railroad Authority and the Metropolitan Council for their consideration.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
I. UNFINISHED BUSINESS
1. Consider Options for Community Conversations at City Council Meetings
Councilmember Smith moved to table this item.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
J. NEW BUSINESS
None
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Slawik adjourned the meeting at 9:57 p.m.
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MEMORANDUM
TO: City Council
FROM: Melinda Coleman, City Manager
DATE: July 5, 2017
SUBJECT: Council Calendar Update
Introduction/Background
This item is informational and intended to provide the Council an indication on the current
planning for upcoming agenda items and the Work Session schedule. These are not official
announcements of the meetings, but a snapshot look at the upcoming meetings for the City
Council to plan their calendars. No action is required.
Upcoming Agenda Items & Work Session Schedule
1. July 24th
a. Workshop: Racial Equity Program Update, Cable Franchise Update, Rice &
Larpenteur Project Update
2. August 7th
a. Special Workshop: 2018 Budget Presentations, Marketing Strategies for Londin
Lane Fire Station
3. August 14th
a. Workshop: 2018 Budget Presentations (Continued)
Council Comments
Comments regarding Workshops, Council Meetings or other topics of concern or interest.
Budget Impact
None
Recommendation
No action required.
Attachments
None.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Lois Knutson, Senior Administrative Assistant
DATE: July 5, 2017
SUBJECT: Approval of Resolution for Police Advisory Commission Appointments
Introduction
On May 22, 2017, the Maplewood City Council approved the creation of a Police Advisory
Commission. The creation of a formalized mechanism for continued citizen input regarding
policing in Maplewood was a core recommendation of the previously established Use of Force
Workgroup.
Commission Purpose: The purpose of the Maplewood Police Advisory Commission is to
support, review, advise, and collaborate with the Maplewood Police Department and its officers.
The commission shall provide the department with the diverse perspectives of community
members who are informed about department functions and capabilities and community needs.
The commission shall collaborate with police department leadership by providing community
and professional perspective on department initiatives, including the review of various
performance measures, police officer training and development offerings, and community
policing efforts.
The Commission is to be a mechanism for the both the City’s police department and members
of the community to be heard with a goal of deepening understanding of the complexities of
modern policing in the pursuit of community safety.
Background
As established in the May 22, 2017 resolution (see attachment 3), the Police Advisory
Commission will consist of nine members. The Use of Force Workgroup members were given
the opportunity to apply for a position on the Police Advisory Commission. In the event of
vacancies (below nine members), the City Manager shall post for applications to serve on the
Police Advisory Commission following established City protocols. The standard term is three
years; because this is a new commission, the terms are staggered to provide continuity. Term
expirations were randomly assigned.
The City Manager is recommending that the following six individuals be appointed to the Police
Advisory Commission:
Police Advisory Commission
Anne Bryson term expires September 30, 2020
Sylvia Neblett term expires September 30, 2020
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Sarah Lilja term expires September 30, 2019
Melissa Sonnek term expires September 30, 2019
Kathryn Hatlestad term expires September 30, 2018
Mary Schoenborn term expires September 30, 2018
Budget Impact
No notable budget impact.
Recommendation
It is recommended that the City Council approve the resolution for appointments to the Police
Advisory Commission.
Attachments
1. Resolution for Appointments to the Police Advisory Commission
2. Applications
3. Resolution for the Establishment of a Police Advisory Commision (Approved 05/22/17)
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RESOLUTION
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who served on the Maplewood Use of Force
Workgroup, to serve on the following commission:
Police Advisory Commission
Anne Bryson term expires September 30, 2020
Sylvia Neblett term expires September 30, 2020
Sarah Lilja term expires September 30, 2019
Melissa Sonnek term expires September 30, 2019
Kathryn Hatlestad term expires September 30, 2018
Mary Schoenborn term expires September 30, 2018
F3, Attachment 1
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Maplewood Police Advisory Application Question/Responses
Mary Schoenborn
June 30, 2017
Attachment to Police Advisory Application
3. Please list specific reasons why you would like to serve on this Commission?
Maplewood has a history of proactively facing difficult public issues. The creation last
year of the Use of Force Workgroup represents a recent leadership example. The
responsibilities and duties of the new Police Advisory Commission build off of the critical
groundwork presented by the Workgroup, of which I was a member. Looking at the
requirements of the Commission, it’s clear that the need for comprehensive
understanding of the issues that comprise 21st Century Policing continue as
priority. Throughout my time on the Workgroup, colleagues counted on me to have
relevant, external research and information on emerging questions and issues. Care
was always taken to ensure information shared represented multiple stakeholder
perspectives of complex and often controversial topics. My contributions to the
Workgroup demonstrate how my continued service brings value to achieving the stated
goals of the Police Advisory Commission. Maplewood is a dynamic community and I
look forward to contributing further.
4. Do you have any specific areas of interest within the Commission’s scope of
responsibilities?
Areas of interest include a focus on community (resident and business) engagement,
officer training, particularly for calls of high stress/impact. It’s critical for officers to have
demonstrated knowledge and skills to successfully navigate those - and all - community
interactions. And just as importantly, by setting exceptional expectations of our officers
also requires providing them the necessary tools, supports and resources to perform at
expected levels. Finally, another area of personal interest is strategic use of data for
both internal planning and decision making as well as improved external (community)
engagement.
5. List any community organizations or activities in which you have recently or are
now an active participant.
Areas of community interest include previous volunteer efforts to advocate (successfully)
at the city and county for housing and homelessness. Current activities include
advocating for the needs of youth with developmental disabilities, with an emphasis on
autism spectrum disorders. Finally, I was a community member of the recently
concluded Maplewood Use of Force Workgroup.
Please share any additional comments on why you should be selected by the City
Council.
Better decision making, and certainly better discussions result when comprehensive
analysis of issues occurs. Whether navigating the emerging landscape of body camera
policies and best practices, or discussions of force tactics and race, working with a richer
set of information and scientific research beyond that reported in social and popular
press outlets benefits our community conversations.
My public policy master’s education and research experience offer demonstrated critical
skills that will benefit the Police Advisory Commission, just as it did the Use of Force
Workgroup. I thank you for the opportunity to apply for a seat on the newly formed
Police Advisory Commission.
F3, Attachment 2
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CITY OF MAPLEWOOD
RESOLUTION FOR THE ESTABLISHMENT OF A
POLICE ADVISORY COMMISION WHEREAS, on July 11, 2016, the Maplewood City Council established a “Use of Force
Workgroup” to foster effective, fair, and transparent police service delivery; and
WHEREAS, the Workgroup, made up of a diverse cross-section of the Maplewood
community, invested considerable time, energy, and effort reviewing the police department’s use
of force policies and related consideration to police officer training, development, and wellness;
and
WHEREAS, the Workgroup completed its appointed task offering a range of policy and
training recommendations along with recommendations for continued involvement and oversight
of police operations, policy, training and outcome metrics; and
WHEREAS, the police department has adopted the recommendations of the Workgroup
and is publishing the policy manual in its entirety on the police department’s webpage.
NOW, THEREFORE, BE IT RESOLVED, that the Maplewood City Council directs
the establishment of a Council appointed nine-member Police Advisory Commission, and
further directs that the following serve as the Commission’s Charter:
The Police Advisory Commission shall be convened by the City’s police chief and will meet not
less than four times annually;
The police chief shall ensure that a police sergeant and two police officers are present at each
meeting of the Police Advisory Commission. The police chief may engage additional
departmental participation as is needed;
The Commission will review quantitative data and qualitative information provided by the
department, with the goal of: growing police - community partnerships; strengthening trust and
legitimacy; deepening understanding of the complexities of modern policing and police
procedures; and seeking solutions for any disparate outcomes that may be identified through
analysis;
During three of the four annual meetings, the police chief or his/her designee shall minimally
provide the Police Advisory Commission with an overview summary of following:
• Department staffing changes, including hiring, pending retirements, promotions
• Budget expenditures, including single line items exceeding year-to-date
expectations by more than 20%
• Number and types of complaints received since the last meeting of the body
• An overview of use of force, including the number of use of force encounters,
levels of injury, discharge of a firearm (excluding dispatch of an injured or sick
animal), repeat use of force encounters by employee, and levels of injury to officer
or subject based on the use of force incident, if any
• Overview of departmental efforts to promote full-spectrum officer wellness
F3, Attachment 3
Packet Page Number 25 of 99
• The details of the underlying incident and final disciplinary action imposed on any
police department employee since the previous report
• Number of citations issued since previous report
• Number of custodial arrests since previous report
• Summarization of collected traffic stop data
• Personnel complainant race data, if known
• Use force data by race and gender
• Arrests by race and gender, as known
• Status of implementation of President’s Task Force on 21st Century Policing
recommendations
• Overview of use and integration of crime analytics to drive departmental strategy
• Overview and summary of department training since previous report
• Recommendations for or substantial changes to policies pertaining to officer use of
force, training, conduct, body camera use or other high-profile policy concerns,
unless required by law;
The police chief shall query members of the Workgroup to determine the number of Workgroup
members interested in serving as a member of the Police Advisory Commission;
The police chief shall submit to the City Manager the names of current Workgroup members
interested in continued service on the Police Advisory Commission and in the event of vacancies
(below nine members), the City Manager shall post for applications to serve on the Police
Advisory Commission following established City protocols;
The police chief, in collaboration with the city manager’s office, shall submit the full slate of
Police Advisory Commission candidates for final appointment to the Commission and
establishment of staggered terms;
The Commission will, as needed, assist police department staff in identifying community-based
initiatives or partnerships focused on prevention and intervention;
The Maplewood Police Advisory Commission will serve as a recognized public body subject to
all Minnesota open meeting laws. The Commission will strive to create opportunities for candid,
constructive, and substantive policing-focused conversations that are fully compliant with
Minnesota law;
The Police Advisory Commission, in collaboration with the police chief, may organize
opportunities of small group or subcommittee discussions between commission members and
command staff to share perspectives and learn from one another. In addition, the City Manager
must be notified of such meetings;
The Commission will meet at Maplewood City Hall or in other public locations around the city
and will not be expected to adopt the more formal practices of a traditional City Commission,
such as video recording or broadcasting. All other commission requirements established by
Minnesota law and City policy shall be followed (i.e. posted meeting notice, published meeting
agenda, and published and web posted summary minutes);
F3, Attachment 3
Packet Page Number 26 of 99
In an effort to ensure orderly departmental operations, a clear chain of command, and the integrity
of the City’s collective bargaining agreements with police department personnel, there shall be no
discussions with and between individual members or sub-group members of either the police
department or the advisory commission;
The Commission’s formal authority will be limited to making recommendations to the department
and presenting an annual written report to the City Council, which will include departmental
performance data;
The Commission will present an annual report to the City Council. In addition, the Police Chief
and the City Manager will keep the City Council informed of Agenda Item topics, and other
relevant issues;
The Commission shall have no involvement in the management or discipline of employees and
will not rule on departmental actions;
The Commission will not be involved in real-time review of critical or high-profile police
incidents. When appropriate and at the discretion of the police chief, the Commission may be
convened for the purpose of assisting the department with community outreach, or helping to
educate the broader community on departmental processes, or for post-incident continuous
improvement review;
Finally, following the establishment of the Commission members and their respective terms, the
Mayor shall appoint one member to serve as Chairperson and Vice Chairperson.
Passed and adopted the Maplewood City Council, this 22nd day of May, 2017. .
F3, Attachment 3
Packet Page Number 27 of 99
THIS PAGE IS INTENTIONALLY LEFT BLANK
Packet Page Number 28 of 99
TO:Melinda Coleman, City Manager
FROM:Ellen Paulseth, Finance Director
DATE:
SUBJECT:Approval of Claims
474,843.73$ Checks # 99888 thru #99929
dated 06/21/17 thru 06/27/17
543,360.12$ Disbursements via debits to checking account
dated 06/19/17 thru 06/23/17
305,438.18$ Checks #99930 thru #99968
dated 07/05/17
453,007.13$ Disbursements via debits to checking account
dated 06/26/17 thru 06/30/17
1,776,649.16$ Total Accounts Payable
555,561.83$ Payroll Checks and Direct Deposits dated 06/30/17
270.00$ Payroll Deduction check # 99102766
dated 06/30/17
555,831.83$ Total Payroll
2,332,480.99$ GRAND TOTAL
Attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
MEMORANDUM
July 3, 2017
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
G1
Packet Page Number 29 of 99
Check Description Amount
99888 02464 FUNDS FOR CITY HALL ATM 10,000.00
99889 00687 TREE/STUMP REMOVAL 380 VIKING DR 850.00
00687 TREE REMOVAL 1826 ONACREST/W HILL 850.00
99890 05311 SOFTBALL UMPIRES 6/12 - 6/18 758.00
99891 00985 WASTEWATER - JULY 262,873.85
99892 01202 PARKS & REC BROCHURE MAY-JULY 11,654.27
01202 MAPLEWOOD LIVING - JUNE 7,555.57
99893 01819 LOCAL PHONE SERVICE 05/15 - 06/14 720.21
99894 01337 911 DISPATCH SERVICES - MAY 30,993.07
01337 CAD SERVICES - MAY 6,099.63
01337 FLEET SUPPORT FEES - MAY 502.32
01337 FLEET SUPPORT FEES - MAY 471.12
99895 04845 SPRING CLEAN UP-TRASH & BULKY ITEMS 4,423.33
99896 05761 EMPLOYEE MEMBERSHIPS - MAY 1,755.00
99897 01047 ROLL GOODS FOR SIGN FABRICATION 1,734.00
99898 05630 EVALUATION OF KID CITY - APRIL 2017 5,000.00
05630 EVALUATION OF KID CITY - MARCH 2017 5,000.00
99899 04886 VOLLEYBALL ASSIGNMENTS 05/10 - 06/07 186.00
99900 05477 PROJ 16-08 CITY HALL CHILLER PMT#6 4,721.50
99901 05826 STRATEGIC IMP SOFTWARE/SUPPORT 13,500.00
99902 00003 ESCROW BOULDER 2704 MARGARET AVE E 3,519.44
00003 ESCROW BOULDER 2702 MARGARET AVE E 3,519.25
99903 05789 VOLLEYBALL REFEREE 05/10 - 06/07 162.00
99904 05275 TIRE REMOVAL FROM PW YARD 673.50
99905 03330 COMPREHENSIVE PLAN SRVS - MAY 2,120.14
99906 02137 ATTORNEY FEES - MAY 10,479.92
99907 00827 CLAIM DEDUCTIBLE C0029896 (13/14)3,310.11
99908 00830 FERRIS WALK BEHIND MOWER 4,949.90
99909 00896 MEMBERSHIP FEE - M FUNK 156.62
99910 05650 DEPT AMMUNITION 2,422.20
99911 04779 MATTRESS COLLECT SPRING CLEANUP 2,780.00
99912 05741 ATTORNEY FEES-CABLE MATTERS-MAY 1,805.00
99913 01175 MONTHLY UTILITIES - MAY 3,042.95
01175 FIBER OPTIC ACCESS CHG - JUNE 1,000.00
99914 01184 GARAGE DOOR REPAIR PW-EAST DOOR 199.50
99915 00001 REFUND GREATER METRO-TRANS MEDIC 1,291.85
99916 00001 REFUND D VIGNALO - TRANS MEDIC 96.75
99917 00001 REFUND H BAUER - TRANS MEDIC 43.15
99918 05670 CONSULTING SERVICES FOR PD/FIRE 1,029.22
99919 00396 TRANSFER TITLE FORFEITED VEHICLE 20.75
00396 TRANSFER TITLE FORFEITED VEHICLE 20.75
00396 TRANSFER TITLE FORFEITED VEHICLE 20.75
99920 01345 INDOOR RANGE RENTAL 1,440.00
01345 INDOOR RANGE RENTAL 960.00
01345 INDOOR RANGE RENTAL 240.00
99921 01363 APPLIANCES/COMPUTER-CITY CLEANUP 5,865.00
99922 05498 VOLLEYBALL REFEREE 05/10 - 06/07 243.00
99923 01488 POLLINATOR EDUCATION-FISH CREEK 606.25
99924 01836 TRAINING REGISTRATION - EVOC 2,100.00
01836 TRAINING REGISTRATION - EVOC 1,925.00
99925 04104 REPLACEMENT OF VAV BOXES MCC 48,495.00
04104 VAV REPAIR - CITY HALL 253.00
99926 00013 REIMB A BILBEE - TREE REBATE 164.99
99927 00013 REIMB S JACKELEN - TREE REBATE 125.00
99928 00013 REIMB S MOHWINKEL - TREE REBATE 84.88
NORTHERN DOOR COMPANY, INC.
06/27/2017 ONE TIME VENDOR
06/27/2017 ONE TIME VENDOR
06/27/2017
06/21/2017 US BANK
06/27/2017 HUGO'S TREE CARE INC
06/27/2017 COOL AIR MECHANICAL, INC.
06/27/2017 RAMSEY COUNTY-PROP REC & REV
06/27/2017 RAMSEY COUNTY-PROP REC & REV
06/27/2017 RAMSEY COUNTY-PROP REC & REV
06/27/2017 RAMSEY COUNTY-PROP REC & REV
06/27/2017
ONE TIME VENDOR
06/27/2017 MOSS & BARNETT
06/27/2017 CITY OF NORTH ST PAUL
06/27/2017 CITY OF NORTH ST PAUL
06/27/2017
Check Register
City of Maplewood
06/22/2017
Date Vendor
NYSTROM PUBLISHING CO INC
PAETEC/WINDSTREAM
06/27/2017 HUGO'S TREE CARE INC
06/27/2017 WILLIE MCCRAY
06/27/2017 NYSTROM PUBLISHING CO INC
06/27/2017
06/27/2017 METROPOLITAN COUNCIL
06/27/2017 TENNIS SANITATION LLC
06/27/2017 YMCA
06/27/2017 3M
06/27/2017 MOMENTUM ENTERPRISES, INC.
ESCROW REFUND
06/27/2017 TRAVELLE EVANS-VANN
06/27/2017 FIRST STATE TIRE RECYCLING
06/27/2017 HOISINGTON KOEGLER GROUP INC
06/27/2017 KENNEDY & GRAVEN CHARTERED
06/27/2017
06/27/2017 L M C I T
06/27/2017
06/27/2017 MATRE ARMS & AMMUNITION
06/27/2017 AMHERST H. WILDER FOUNDATION
06/27/2017 AMHERST H. WILDER FOUNDATION
06/27/2017 M C M A
L T G POWER EQUIPMENT
06/27/2017 KAREN MARIE BOWMAN
06/27/2017 ENVISIO SOLUTIONS INC.
06/27/2017 ESCROW REFUND
06/27/2017 MN DEPT OF PUBLIC SAFETY
06/27/2017 RAMSEY COUNTY
06/27/2017 RAMSEY COUNTY
06/27/2017 PETERSON COUNSELING/CONSULTING
06/27/2017 MN DEPT OF PUBLIC SAFETY
06/27/2017 MN DEPT OF PUBLIC SAFETY
06/27/2017 RAMSEY COUNTY
06/27/2017 RETROFIT RECYCLING, INC.
06/27/2017 RICHARD A. SCHMIDT
06/27/2017 ST PAUL, CITY OF
06/27/2017 CHRISTINE SOUTTER
06/27/2017 ST PAUL, CITY OF
06/27/2017 TREE REBATE
06/27/2017 TRANE U.S. INC.
06/27/2017 TRANE U.S. INC.
06/27/2017 TREE REBATE
06/27/2017 TREE REBATE
G1, Attachments
Packet Page Number 30 of 99
99929 00013 REIMB J GABRIELSON - TREE REBATE 29.9906/27/2017 TREE REBATE
474,843.7342Checks in this report.
G1, Attachments
Packet Page Number 31 of 99
Settlement
Date Payee Description Amount
6/19/2017 MN State Treasurer Drivers License/Deputy Registrar 21,952.76
6/19/2017 U.S. Treasurer Federal Payroll Tax 108,323.90
6/19/2017 P.E.R.A.P.E.R.A.106,201.72
6/19/2017 MN State Treasurer State Payroll Tax 23,045.28
6/19/2017 Labor Unions Union Dues 1,337.84
6/19/2017 MidAmerica - ING HRA Flex plan 14,445.91
6/19/2017 Empower - State Plan Deferred Compensation 29,680.00
6/19/2017 ICMA (Vantagepointe)Retiree Health Savings 12,364.53
6/20/2017 MN State Treasurer Drivers License/Deputy Registrar 53,593.44
6/21/2017 MN State Treasurer Drivers License/Deputy Registrar 49,927.36
6/21/2017 Delta Dental Dental Premium 3,343.46
6/22/2017 MN State Treasurer Drivers License/Deputy Registrar 41,678.59
6/23/2017 MN State Treasurer Drivers License/Deputy Registrar 75,372.39
6/23/2017 Optum Health DCRP & Flex plan payments 428.06
6/23/2017 MN Dept of Natural Resources DNR electronic licenses 1,664.88
543,360.12
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 32 of 99
Check Description Amount
99930 05234 CAR WASHES - MARCH, APRIL, MAY 40.89
99931 05114 GIS ASSSISTANCE - NEW PROJECTS 9,782.00
99932 02149 GRAPHIC DESIGN SERVICES - JUNE 4,000.00
99933 03067 LEADERSHIP RETREAT - M COLEMAN 395.00
99934 00463 REPAIR TANKER 313 11,487.71
99935 05780 FIRE DEPT STUDY 8,499.00
99936 01949 CANDIDATE SCREENING 425.00
99937 05311 SOFTBALL UMPIRES 6/19 - 6/25 683.00
99938 01546 SHIRTS FOR STAFF JULY 4TH EVENT 308.00
01546 SOCCER CLINIC T-SHIRTS/SUMMER 2017 190.00
99939 01574 BITUMINOUS MATERIALS~522.70
01574 BITUMINOUS MATERIALS~518.71
99940 05305 CONTRACT 500-0371083 717.20
05305 CONTRACT 500-0371999 439.78
05305 CONTRACT 500-0395052 344.23
05305 CONTRACT 500-0380041 104.73
05305 CONTRACT 500-0395065 101.69
05305 CONTRACT 500-0373496 64.15
99941 01190 ELECTRIC UTILITY 14,878.67
01190 ELECTRIC & GAS UTILITY 8,350.08
01190 ELECTRIC UTILITY 1,505.35
01190 ELECTRIC UTILITY 895.06
01190 GAS UTILITY 141.38
01190 ELECTRIC UTILITY 102.82
01190 ELECTRIC UTILITY 81.81
01190 ELECTRIC UTILITY 51.75
01190 ELECTRIC UTILITY 50.98
01190 ELECTRIC UTILITY 50.56
01190 GAS UTILITY 33.21
01190 ELECTRIC UTILITY 15.71
01190 ELECTRIC UTILITY 15.32
01190 ELECTRIC UTILITY -129.12
99942 05026 2017 - TENNIS INSTRUCTION 1,008.00
99943 04848 MONTHLY PREMIUM - JULY 354.94
99944 04992 2016 AUDIT 7,250.00
99945 05369 CLEANING SUPPLIES-CH/PD/PW/PM 136.06
99946 05514 TILE & GROUT CLEANING - PD 715.00
99947 05786 MONTHLY PREMIUM BCN:E4677316 JUNE 267.04
99948 05827 REIMB - SQUAD STORAGE SUPPLIES 57.87
99949 03784 ARCGIS DESKTOP STANDARD SINGLE USE 11,426.00
99950 00827 CLAIM DEDUCTIBLE LMC GL 29734 (16/17)72.86
99951 02060 YOUTH BASKETBALL LEAGUE EXPENSES 3,309.44
99952 03818 MONTHLY PREMIUM - JULY 188,006.32
99953 05804 VEHICLE WASHES - MAY 212.99
99954 04507 PROJ 16-13 PROF SRVS 5/1 - 5/31 4,107.25
99955 02629 PHYSICAL AGILITY EXAMS-NEW HIRES 480.00
99956 00001 REIMB C ERB - SPRINKLER SYS REPAIR 15.76
99957 05103 RESPIRATOR QUALIFICATION/MASK FIT 2,115.00
05103 RESPIRATOR QUALIFICATION/GAS MASK 45.00
99958 05549 EXECUTIVE ACHIEVER TEST 1,750.00
99959 04264 REIMB 2016 BMP MAINT PROG 3,038.75
99960 05828 REPAIR DOOR - CN 17004771 418.24
99961 02001 PHONE SERVICE - JUNE 2,699.17
07/05/2017 RAPID GLASS
07/05/2017 CITY OF ROSEVILLE
L M C I T
07/05/2017 CITY OF LITTLE CANADA
07/05/2017 PERFORMANCE PLUS LLC
07/05/2017 PERSONNEL EVALUATION, INC.
07/05/2017 RAMSEY-WASHINGTON
07/05/2017 NOVACARE REHABILITATION
07/05/2017 ONE TIME VENDOR
07/05/2017 PERFORMANCE PLUS LLC
07/05/2017 ADVANTAGE SPORTS LLC
Check Register
City of Maplewood
06/28/2017
Date Vendor
07/05/2017
07/05/2017 BOLER EXPRESS CAR WASH
07/05/2017 BOLTON & MENK, INC.
EMERGENCY APPARATUS MAINT
07/05/2017 HEIDI CAREY
07/05/2017 CRAIG RAPP LLC
07/05/2017 XCEL ENERGY
07/05/2017 FITCH & ASSOCIATES, LLC
07/05/2017 GARY L FISCHLER & ASSOC PA
07/05/2017 T A SCHIFSKY & SONS, INC
07/05/2017 T A SCHIFSKY & SONS, INC
07/05/2017 TOSHIBA FINANCIAL SERVICES (1)
07/05/2017 WILLIE MCCRAY
07/05/2017 SUBURBAN SPORTSWEAR
07/05/2017 SUBURBAN SPORTSWEAR
07/05/2017 TOSHIBA FINANCIAL SERVICES (1)
07/05/2017 XCEL ENERGY
07/05/2017 TOSHIBA FINANCIAL SERVICES (1)
07/05/2017 TOSHIBA FINANCIAL SERVICES (1)
07/05/2017 TOSHIBA FINANCIAL SERVICES (1)
07/05/2017 TOSHIBA FINANCIAL SERVICES (1)
07/05/2017 XCEL ENERGY
07/05/2017 XCEL ENERGY
07/05/2017 XCEL ENERGY
XCEL ENERGY
07/05/2017 XCEL ENERGY
07/05/2017
07/05/2017 AVESIS
07/05/2017 BERGANKDV
07/05/2017 XCEL ENERGY
07/05/2017 XCEL ENERGY
07/05/2017 XCEL ENERGY
XCEL ENERGY
07/05/2017 XCEL ENERGY
07/05/2017
07/05/2017 XCEL ENERGY
07/05/2017 XCEL ENERGY
07/05/2017 CINTAS CORPORATION #470
07/05/2017 COIT COMMERCIAL SERVICES
07/05/2017 COLONIAL LIFE PROCESSING CTR
07/05/2017 JAMES EDENS
07/05/2017 MEDICA
07/05/2017 NM CLEAN 1, LLC
07/05/2017 NORTHERN TECHNOLOGIES, LLC
07/05/2017 ENVIRONMENTAL SYS RES INST INC
07/05/2017
G1, Attachments
Packet Page Number 33 of 99
99962 01418 SUPPLIES FOR COMMUNITY FORUM 41.80
99963 04074 TAI CHI INSTRUCTION 05/24 - 07/26 ADJ 40.80
99964 01836 RADIO MAINT & SRVS - MAY 184.40
99965 05528 CONTRACT 7950665-011 437.01
05528 CONTRACT 7950665-005 332.58
05528 CONTRACT 7950665-003 287.59
05528 CONTRACT 7950665-002 260.80
05528 CONTRACT 7950665-004 249.48
05528 CONTRACT 7950665-013 219.73
05528 CONTRACT 7950665-001 196.89
05528 CONTRACT 7950665-012 107.44
05528 CONTRACT 7950665-010 91.53
99966 05815 SUPPLIES - TBALL,SOFTBALL,POP UP 288.92
05815 SUPPLIES - TBALL,SOFTBALL,POP UP 181.60
99967 00063 MONTHLY PMT 05/17/17 - 06/16/17 7,484.55
99968 01876 PD ORGANIZATIONAL DEVELOPMENT 2,880.00
07/05/2017 TOSHIBA FINANCIAL SERVICES (2)
07/05/2017 TOSHIBA FINANCIAL SERVICES (2)
07/05/2017 UNIVERSAL ATHLETIC SERVICE INC
07/05/2017 WHAT WORKS INC
07/05/2017 TOSHIBA FINANCIAL SERVICES (2)
07/05/2017 TOSHIBA FINANCIAL SERVICES (2)
07/05/2017 TOSHIBA FINANCIAL SERVICES (2)
07/05/2017 TOSHIBA FINANCIAL SERVICES (2)
07/05/2017 TOSHIBA FINANCIAL SERVICES (2)
07/05/2017 TOSHIBA FINANCIAL SERVICES (2)
07/05/2017 ELAINE SCHRADE
07/05/2017 ST PAUL, CITY OF
07/05/2017 TOSHIBA FINANCIAL SERVICES (2)
07/05/2017 SAM'S CLUB DIRECT
305,438.1839Checks in this report.
07/05/2017 UNIVERSAL ATHLETIC SERVICE INC
07/05/2017 VERIZON WIRELESS
G1, Attachments
Packet Page Number 34 of 99
Settlement
Date Payee Description Amount
6/26/2017 MN State Treasurer Drivers License/Deputy Registrar 38,952.47
6/26/2017 MN Dept of Revenue Sales Tax 943.1
6/26/2017 MN Dept of Revenue Fuel Tax 345.42
6/27/2017 MN State Treasurer Drivers License/Deputy Registrar 29,065.68
6/28/2017 MN State Treasurer Drivers License/Deputy Registrar 48,712.70
6/28/2017 Delta Dental Dental Premium 626.90
6/29/2017 MN State Treasurer Drivers License/Deputy Registrar 31,861.91
6/30/2017 U.S. Treasurer Federal Payroll Tax 112,717.87
6/30/2017 P.E.R.A.P.E.R.A.109,827.99
6/30/2017 MN State Treasurer State Payroll Tax 24,072.89
6/30/2017 Labor Unions Union Dues 4,041.23
6/30/2017 MidAmerica - ING HRA Flex plan 116.67
6/30/2017 ICMA (Vantagepointe)Deferred Compensation 4,065.00
6/30/2017 MN State Treasurer Drivers License/Deputy Registrar 44,170.77
6/30/2017 Optum Health DCRP & Flex plan payments 2,421.53
6/30/2017 MN Dept of Natural Resources DNR electronic licenses 1,065.00
453,007.13
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 35 of 99
CHECK #CHECK DATE EMPLOYEE NAME
460.11
456.30
06/30/17 SLAWIK, NORA 518.43
06/30/17 SMITH, BRYAN 916.41
06/30/17 LARSON, MICHELLE 2,133.00
XIONG, TOU 456.30
1,469.55
06/30/17 DEBILZAN, JUDY 2,384.21
06/30/17 SCHMIDT, DEBORAH 3,401.47
06/30/17 SINDT, ANDREA 3,109.06
06/30/17 HANSON, MELISSA 1,090.39
06/30/17 MOY, PAMELA 1,708.23
06/30/17 CRAWFORD, LEIGH 2,092.99
1,357.67
06/30/17 BUSACK, DANIEL 4,925.36
06/30/17 BIERDEMAN, BRIAN 3,892.26
06/30/17 BURT-MCGREGOR, EMILY 1,680.00
06/30/17 BENJAMIN, MARKESE 3,684.02
06/30/17 BERGERON, ASHLEY 2,315.24
06/30/17 BARTZ, PAUL 3,541.10
06/30/17 BELDE, STANLEY 3,488.96
06/30/17 ALDRIDGE, MARK 4,116.88
06/30/17 BAKKE, LONN 3,511.73
06/30/17 ZACHARIAS, CURTIS 2,520.00
06/30/17 ABEL, CLINT 3,224.58
06/30/17 SHORTREED, MICHAEL 4,596.23
06/30/17 WYLIE, TAMMY 1,978.75
06/30/17 SHEA, STEPHANIE 1,762.60
06/30/17 HENDRICKS, JENNIFER 1,638.40
06/30/17 KVAM, DAVID 4,729.36
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in Amount
06/30/17 BEGGS, REGAN 1,024.19
06/30/17 EVANS, CHRISTINE 2,132.99
06/30/17 RUEB, JOSEPH 3,752.52
06/30/17 ARNOLD, AJLA 2,070.84
06/30/17
2,644.02
06/30/17 CHRISTENSON, SCOTT 2,311.51
06/30/17 COLEMAN, MELINDA 5,852.67
AMOUNT
06/30/17
06/30/17 OSWALD, BRENDA 2,222.48
06/30/17 PAULSETH, ELLEN 6,015.24
06/30/17 HERZOG, LINDSAY 1,410.97
06/30/17 RAMEAUX, THERESE 3,438.66
06/30/17 JAHN, DAVID 2,318.10
06/30/17
06/30/17 FUNK, MICHAEL 5,183.15
06/30/17
06/30/17 JUENEMANN, KATHLEEN
PRINS, KELLY 2,855.55
ABRAMS, MARYLEE 456.30
06/30/17 KNUTSON, LOIS
ANDERSON, CAROLE
06/30/17 OSTER, ANDREA 2,142.22
06/30/17 RICHTER, CHARLENE
06/30/17 BERG, TERESA 1,960.00
06/30/17 CORCORAN, THERESA 2,135.30
06/30/17 VITT, SANDRA 1,230.83
06/30/17 WEAVER, KRISTINE 2,919.08
06/30/17 SCHNELL, PAUL 1,548.71
G1, Attachments
Packet Page Number 36 of 99
596.66
06/30/17 DAWSON, RICHARD 4,599.23
06/30/17 EVERSON, PAUL 3,765.76
06/30/17 CRUMMY, CHARLES 228.56
06/30/17 DABRUZZI, THOMAS 3,219.98
06/30/17 COREY, ROBERT 516.75
06/30/17 CRAWFORD - JR, RAYMOND 3,353.78
06/30/17 BOURQUIN, RON 1,006.65
06/30/17 CAPISTRANT, JOHN 208.60
06/30/17 BAUMAN, ANDREW 3,928.98
06/30/17 BEITLER, NATHAN 672.45
06/30/17 BAHL, DAVID 637.31
06/30/17 BASSETT, BRENT 192.13
06/30/17 ZAPPA, ANDREW 3,544.30
06/30/17 ANDERSON, BRIAN 33.13
06/30/17 XIONG, KAO 3,343.44
06/30/17 XIONG, TUOYER 464.00
06/30/17 VANG, PAM 2,743.97
06/30/17 WENZEL, JAY 3,586.17
06/30/17 TAUZELL, BRIAN 5,584.79
06/30/17 THIENES, PAUL 3,956.97
06/30/17 STEINER, JOSEPH 4,423.39
06/30/17 SYPNIEWSKI, WILLIAM 4,264.61
06/30/17 SLATER, BENJAMIN 5,503.00
06/30/17 STARKEY, ROBERT 3,116.07
06/30/17 PETERSON, JARED 3,193.62
06/30/17 REZNY, BRADLEY 5,043.27
06/30/17 OLSON, JULIE 4,056.14
06/30/17 PARKER, JAMES 3,709.11
06/30/17 NYE, MICHAEL 4,383.71
06/30/17 OLDING, PARKER 3,647.41
06/30/17 MULVIHILL, MARIA 3,163.65
06/30/17 MURRAY, RACHEL 1,640.00
06/30/17 MICHELETTI, BRIAN 4,939.32
06/30/17 MOE, AEH BEL 464.00
06/30/17 MCCARTY, GLEN 3,902.24
06/30/17 METRY, ALESIA 4,992.82
06/30/17 LYNCH, KATHERINE 3,623.37
06/30/17 MARINO, JASON 3,670.31
06/30/17 LANGNER, TODD 4,950.39
06/30/17 LENERTZ, NICHOLAS 2,102.63
06/30/17 LANDEROS CRUZ, JESSICA 464.00
06/30/17 LANGNER, SCOTT 3,224.58
06/30/17 KREKELER, NICHOLAS 1,081.80
06/30/17 KROLL, BRETT 1,759.45
06/30/17 JOHNSON, KEVIN 5,206.39
06/30/17 KONG, TOMMY 3,465.12
06/30/17 HOFMEISTER, TIMOTHY 248.00
06/30/17 JAMES JR, JUSTIN 638.00
06/30/17 HIEBERT, STEVEN 4,808.75
06/30/17 HOEMKE, MICHAEL 385.28
06/30/17 HAWKINSON JR, TIMOTHY 4,521.85
06/30/17 HER, PHENG 3,915.55
06/30/17 FRITZE, DEREK 3,692.12
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38.52
06/30/17 HUMMEL, SAMUEL 880.00
06/30/17 HAYS, TAMARA 1,976.35
06/30/17 HINNENKAMP, GARY 2,795.28
06/30/17 RHODES, KELLY 998.52
06/30/17 HAMRE, MILES 766.14
06/30/17 THOMPSON, MICHAEL 5,383.66
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06/30/17 LINDBLOM, RANDAL 3,134.05
06/30/17 LOVE, STEVEN 4,552.91
06/30/17 ENGSTROM, ANDREW 3,692.53
06/30/17 JAROSCH, JONATHAN 3,608.20
06/30/17 BURLINGAME, NATHAN 3,023.76
06/30/17 DUCHARME, JOHN 3,077.51
06/30/17 RUNNING, ROBERT 2,644.99
06/30/17 TEVLIN, TODD 2,412.09
06/30/17 OSWALD, ERICK 2,542.12
06/30/17 RUIZ, RICARDO 2,189.79
06/30/17 MEISSNER, BRENT 2,409.79
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06/30/17 EDGE, DOUGLAS 2,379.40
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06/30/17 JANASZAK, MEGHAN 2,402.01
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06/30/17 STREFF, MICHAEL 3,257.88
06/30/17 RODRIGUEZ, ROBERTO 2,794.44
06/30/17 SAUERWEIN, ADAM 357.76
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06/30/17 RANGEL, DERRICK 159.00
06/30/17 PACHECO, ALPHONSE 477.00
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06/30/17 NOWICKI, PAUL 202.07
06/30/17 OPHEIM, JOHN 556.20
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173.44
212.49
99102764
99102765
06/30/17 XIONG, BAO 42.00
06/30/17 LIND, SARAH 42.00
06/30/17 MOUA, KHATTALYNNAH 84.00
06/30/17 HER, JACOB 42.00
06/30/17 KUCHENMEISTER, GINA 1,850.40
06/30/17 ETTER, LAURA
06/30/17 YANG, SHERLING 42.00
06/30/17 ROBBINS, AUDRA 3,828.51
06/30/17 ROBBINS, CAMDEN 195.50
95.00
06/30/17 FISCHER, ALEXANDRA 42.00
06/30/17 BJORK, BRANDON 296.13
06/30/17 BRENEMAN, NEIL 2,729.93
06/30/17 WELLENS, MOLLY 1,937.00
06/30/17 ABRAHAM, JOSHUA 1,204.56
06/30/17 SWANSON, CHRIS 2,264.19
06/30/17 WEIDNER, JAMES 2,441.79
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06/30/17 MARTIN, MICHAEL 3,671.57
06/30/17 BRASH, JASON 3,376.69
06/30/17 ADADE, JANE 1,733.39
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06/30/17 KROLL, LISA 2,159.29
06/30/17 GAYNOR, VIRGINIA 3,645.14
06/30/17 JOHNSON, ELIZABETH 1,817.79
06/30/17 TROENDLE, CATHY JO 400.00
06/30/17 WACHAL, KAREN 1,105.46
06/30/17 HER, KONNIE 705.50
06/30/17 HUTCHINSON, ANN 2,976.08
06/30/17 BIESANZ, OAKLEY 1,883.63
06/30/17 GERNES, CAROLE 1,628.32
06/30/17 SALCHOW, CONNOR 920.00
06/30/17 BALLANDBY, JOSEPH 693.44
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06/30/17 SAKRY, JASON 1,897.79
06/30/17 NAUGHTON, JOHN 2,412.09
06/30/17 JENSEN, JOSEPH 2,086.60
06/30/17 HAAG, MARK 2,647.29
06/30/17 BERGO, CHAD 3,786.17
06/30/17 FAIRBANKS, GEORGE 3,370.40
06/30/17 ADAMS, DAVID 2,357.65
06/30/17 XIONG, BOON 2,037.79
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06/30/17 SCHULTZ, SCOTT 4,073.83
06/30/17 WILBER, JEFFREY 2,113.59
06/30/17 WISTL, MOLLY 301.00
06/30/17 WOEHRLE, MATTHEW 2,700.36
06/30/17 COUNTRYMAN, BRENDA 1,666.25
06/30/17 HARRER, NATALIE 1,248.00
06/30/17 PRIEM, STEVEN 2,713.60
06/30/17 INTIHAR, JAMIE 35.00
06/30/17 VANG, DONNA 86.25
555,561.83
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06/30/17 GERONSIN, ALEXANDER 2,709.66
06/30/17 RENNER, MICHAEL 2,540.10
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Ellen Paulseth, Finance Director
DATE: July 10, 2017
SUBJECT: Maple Pond Multifamily Housing Project
a. Public Hearing 7:00p.m.
b. Consider Resolution Adopting a Multifamily Housing Program and
Granting Preliminary Approval for the Issuance of Multifamily
Housing Revenue Bonds
Introduction
Maple Pond MDG Limited Partnership is requesting the City to issue revenue bonds, pursuant
to the Housing Act (M.S., Chapter 462C), in an amount not to exceed $15,000,000, to renovate
and refinance the Maple Pond multifamily housing development located in Maplewood. These
bonds are conduit debt and the City is not responsible for the debt. This proposal is consistent
with the City’s goal to maintain affordable housing units in Maplewood. There is no risk to the
City. The City will receive an application fee of $3,400 and an administrative fee in the amount
of $28,600 for facilitating the bonds.
As part of this project, the City Council is also asked to consider adopting a housing program to
authorize the issuance of the bonds, approve an application by the developer for a grant from
the Metropolitan Council, and receive an allocation of the bonding authority of the State of
Minnesota. A public hearing is required to obtain input on the project. The public hearing was
authorized by the City Council in June and notice of the public hearing was published in the
Maplewood Review. The process is outlined in the attached letter from Kennedy & Graven, the
bond attorneys for the proposed issuance.
Background
Maple Pond Homes consists of 168 apartment units located in two buildings, 1816 and 1854
Beebe Road in Maplewood. It was constructed in 1974. There is a total of 99 one-bedroom
units, 63 two-bedroom units and 6 three-bedroom units. There is a HUD contract (Section 8) on
121 of the apartments and 47 units under a HUD 236 agreement. There are 102 garages in
addition to surface parking. The complex was purchased in 1998 and renovated in 1999,
including new siding, a new roof, upgraded kitchens, heating system improvements, and other
improvements.
The main objectives of the current renovation project are to preserve the affordability of Maple
Pond for the long term and position it for success by completing necessary capital
improvements. A significant part of the equity for the upgrades will be created through the use of
Low Income Housing Tax Credits. The financing plan for the renovation includes approximately
$3,900,000 in improvements. Significant upgrades will be made to the exterior as well as the
interior of the property including replacing the roof, upgrading the heating system to a high
efficiency system, kitchen and bathroom upgrades, updating the security system and common
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H1
area improvements. A solar power system will also be installed to continue the investors’ focus
on sustainability. These improvements will dramatically reduce utility usage and improve the
overall livability for the residents. There will also be upgrades to the landscaping and outdoor
space so the residents will have places to gather outside.
The ownership entity is committed to providing affordable housing. Harold Teasdale and Matt
Teasdale are involved in over 1,600 rental units of which over 550 are projects with affordable
housing contracts such as Maple Pond. They have extensive experience working with
Minnesota Housing Finance Agency, local municipalities and with the local Housing and Urban
Development office in Minneapolis. Their projects range from 12 units to over 150-unit
complexes. The projects range from the Twin Cities metropolitan area to Brainerd, Marshall
and Mankato.
Budget Impact
The City will receive an application fee of $3,400 and an administrative fee in the amount of
$28,600 for facilitating the bonds, which will have a positive impact on the budget. The City
bears no responsibility for the debt. The conduit debt issuance does not add to the City’s debt
load and has no impact on the City’s credit rating. Because these bonds are Housing Revenue
Bonds (M.S. 462C), the issuance does not affect the City’s Bank Qualification (BQ) limit.
Recommendation
It is recommended the Council:
a. Hold the Public Hearing
b. Approve the Resolution Adopting a Housing Program with Respect to a
Multifamily Housing Project and Ratifying the Preparation and Submission
thereof to the Metropolitan Council; Granting Preliminary Approval for the
Issuance of Multifamily Housing Revenue Bonds to Finance The Project
Under Minnesota Statutes, Chapter 462C, as Amended; Approving the
Submission of an Application for an Allocation of Bonding Authority;
Establishing Compliance with Certain Reimbursement Regulations Under
the Internal Revenue Code of 1986, as Amended; and Taking Certain Other
Actions.
Attachments
1. Resolution Adopting a Multifamily Housing Program and Granting Preliminary Approval for
the Issuance of Multifamily Housing Revenue Bonds.
2. Kennedy & Graven opinion letter.
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H1, Attachment 1
CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION NO. _______
ADOPTING A HOUSING PROGRAM WITH RESPECT TO A MULTIFAMILY
HOUSING PROJECT AND RATIFYING THE PREPARATION AND SUBMISSION
THEREOF TO THE METROPOLITAN COUNCIL; GRANTING PRELIMINARY
APPROVAL FOR THE ISSUANCE OF MULTIFAMILY HOUSING REVENUE
BONDS TO FINANCE THE PROJECT UNDER MINNESOTA STATUTES,
CHAPTER 462C, AS AMENDED; APPROVING THE SUBMISSION OF AN
APPLICATION FOR AN ALLOCATION OF BONDING AUTHORITY;
ESTABLISHING COMPLIANCE WITH CERTAIN REIMBURSEMENT
REGULATIONS UNDER THE INTERNAL REVENUE CODE OF 1986, AS
AMENDED; AND TAKING CERTAIN OTHER ACTIONS
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the “City”), as
follows:
Section 1. Recitals.
1.01. The City is a statutory city duly organized and existing under the
Constitution and laws of the State of Minnesota.
1.02. Pursuant to Minnesota Statutes, Chapter 462C, as amended (the “Housing
Act”), the City is authorized to carry out the public purposes described in the Housing Act by
providing for the issuance of revenue bonds or other obligations to finance or refinance
multifamily housing developments located within the City. As a condition to the issuance of
revenue bonds or other obligations under the Housing Act, the City must prepare and adopt a
housing program providing the information required by Section 462C.03, subdivision 1a of
the Housing Act (the “Housing Program”) and must conduct a public hearing in accordance
with the requirements of Section 147(f) of the Internal Revenue Code of 1986, as amended
(the “Code”), and the regulations promulgated thereunder (the “Regulations”), and the
requirements of the Housing Act. The City Council of the City (the “Council”) must also
grant preliminary approval to the issuance of revenue bonds to finance the multifamily
housing development referred to in the Housing Program, and authorize the submission of an
application to the State of Minnesota Department of Management and Budget (“MMB”) for
an allocation of bonding authority with respect to the Bonds (as hereinafter defined) to finance
the Project (as hereinafter defined).
1.03. Maple Pond MDG Limited Partnership, a Minnesota limited partnership
(the “Borrower”), has proposed that the City, pursuant to the Housing Act, issue its revenue
bonds in an aggregate principal amount not to exceed $15,000,000, in one or more series (the
“Bonds”), the proceeds of which will be loaned by the City to the Borrower. The Borrower
will apply the proceeds of such loan to: (i) the acquisition and rehabilitation of 168 units of
multifamily rental apartments, and facilities functionally related and subordinate thereto,
commonly known as Maple Pond Apartments, located at 1854 Beebe Road in the City (the
“Project”); (ii) the funding of one or more reserve funds to secure the timely payment of the
Bonds; (iii) the payment of interest on the Bonds during the rehabilitation of the Project; and
(iv) the payment of the costs of issuing the Bonds.
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H1, Attachment 1
1.04. Section 147(f) of the Code requires a public hearing duly noticed to be
held by the Council on the proposed issuance of revenue bonds or other obligations and the
location and nature of the proposed facilities to be financed. Section 462C.04, subdivision 2
of the Housing Act requires a public hearing to be held on the Housing Program after one
publication of notice in a newspaper circulating generally in the City, at least fifteen (15) days
before the hearing. Section 462C.04, subdivision 2 of the Housing Act further requires that
on or before the day on which the notice of public hearing is published, the City submit the
Housing Program to the Metropolitan Council for its review and comment as to whether such
Housing Program furthers local and regional housing policies, among other things.
1.05. Under Section 146 of the Code, the Bonds must receive an allocation of
the bonding authority of the State of Minnesota. An application for such an allocation must
be made pursuant to the requirements of Minnesota Statutes, Chapter 474A, as amended (the
“Allocation Act”).
Section 2. Preliminary Findings. Based on representations made by the Borrower to the City to
date, the Council hereby makes the following preliminary findings, determinations, and declarations:
(a) The Project furthers the purposes set forth in the Housing Act and the Project constitutes a
“multifamily housing development” within the meaning of Section 462C.02, subdivision 5 of the Housing
Act.
(b) The proceeds of the Bonds will be loaned to the Borrower and the proceeds of the loan will
be applied to: (i) the acquisition and rehabilitation of the Project; (ii) the funding of one or more reserve
funds to secure the timely payment of the Bonds; (iii) the payment of interest on the Bonds during the
rehabilitation of the Project; and (iv) the payment of the costs of issuing the Bonds. The City will enter
into a loan agreement (or other revenue agreement) with the Borrower (the “Loan Agreement”) requiring
loan repayments from the Borrower in amounts sufficient to repay the loan when due and requiring the
Borrower to pay all costs of maintaining and insuring the Project, including taxes thereon.
(c) In preliminarily authorizing the issuance of the Bonds and the financing of the acquisition
and rehabilitation of the Project and related costs, the City’s purpose is and the effect thereof will be to
promote the public welfare of the City and its residents by retaining and improving multifamily housing
developments and otherwise furthering the purposes and policies of the Housing Act.
(d) The Bonds will be special, limited obligations of the City payable solely from the revenues
pledged to the payment thereof, and will not be a general or moral obligation of the City and will not be
secured by or payable from revenues derived from any exercise of the taxing powers of the City.
Section 3. Public Hearing. On the date hereof (July 10, 2017), the Council conducted a public
hearing on the Housing Program, the Project, and the issuance of the Bonds, notice of which hearing (the
“Public Notice”) was published as required by Minnesota Statutes, Section 462C.04, subdivision 2 of the
Housing Act, and as required by Section 147(f) of the Code and applicable Regulations promulgated
thereunder. The Public Notice provided a general, functional description of the Project, as well as the
maximum aggregate face amount of the obligations to be issued for the purposes referenced above, the
identity of the initial owner, operator, or manager of the Project, and the location of the Project. The Public
Notice was published in the Maplewood Review, the official newspaper and a newspaper circulating
generally in the City, on June 14, 2017, a date at least fifteen (15) days before the meeting of the Council
on July 10, 2017. At the public hearing a reasonable opportunity was provided for interested individuals
to express their views, both orally and in writing, on the Project and the proposed issuance of the Bonds.
The actions of the staff of the City in establishing the date for the public hearing, preparing the Public
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H1, Attachment 1
Notice, and publishing the Public Notice in the official newspaper and in a newspaper of general circulation
in the City are hereby ratified and confirmed.
Section 4. Adoption of Housing Program. Bond counsel, as described below, prepared and
submitted to the City a draft Housing Program to authorize the issuance by the City of the Bonds, in an
aggregate principal amount not to exceed $15,000,000, to finance the acquisition and rehabilitation of the
Project by the Borrower. The Housing Program was prepared and submitted to the Metropolitan Council
for its review on or before the date of publication of the Public Notice. The Housing Program is hereby
adopted, ratified, and approved in all respects without amendment. The preparation of the Housing Program
and its submission to the Metropolitan Council are hereby ratified, confirmed, and approved. The City
Manager is hereby authorized to do all other things and take all other actions as may be necessary or
appropriate to carry out the Housing Program in accordance with the Housing Act and any other applicable
laws and regulations.
Section 5. Preliminary Approval. The Council hereby provides preliminary approval to the
issuance of the Bonds, in the aggregate principal amount not to exceed $15,000,000, to finance all or a
portion of the costs of the Project pursuant to the Housing Program of the City, subject to: (i) review of the
Housing Program by the Metropolitan Council; (ii) receipt of an allocation of the bonding authority from
the State of Minnesota; (iii) final approval following the preparation of bond documents; and (iv) final
determination by the Council that the financing of the Project and the issuance of the Bonds are in the best
interests of the City. In all events, it is understood, however, that the Bonds shall not constitute a pecuniary
liability or charge, lien, or encumbrance, legal or equitable, upon any funds, assets, taxing powers, or any
other property of the City except the City’s interest in the Loan Agreement (as hereinafter defined); and the
Bonds, when, as, and if issued shall recite in substance that the Bonds, including interest thereon, are
payable solely from the revenues received from the Loan Agreement and other property pledged to the
payment thereof, and shall not constitute a general or moral obligation of the City. The Bonds shall not
constitute a debt of the City within the meaning of any constitutional or statutory limitation. The owners
of the Bonds shall never have the right to compel any exercise of the taxing powers of the City to pay the
outstanding principal of the Bonds, or the interest thereon or to enforce payment thereof against any
property of the City.
Section 6. Submission of an Application for an Allocation of Bonding Authority. Under
Section 146 of the Code, the Bonds must receive an allocation of the bonding authority of the State of
Minnesota. An application for such an allocation must be made pursuant to the requirements of the
Allocation Act. The Council hereby authorizes the submission of an application for allocation of bonding
authority pursuant to Section 146 of the Code and the Allocation Act. The Mayor of the City, the City
Manager, and Kennedy & Graven, Chartered, acting as bond counsel for the City with respect to the Project
and the Bonds, are hereby authorized and directed to take all actions, in cooperation with the Borrower, as
are necessary to submit an application for an allocation of bonding authority to MMB.
Section 7. Reimbursement of Costs under the Code.
7.1. The United States Department of the Treasury promulgated by Section 1.150-2 of the
Regulations, which governs the use of the proceeds of tax-exempt bonds, all or a portion of which are to be
used to reimburse the City or the Borrower for project expenditures paid prior to the date of issuance of
such bonds. Section 1.150-2 of the Regulations requires that the City adopt a statement of official intent to
reimburse an original expenditure not later than sixty (60) days after payment of the original expenditure.
Section 1.150-2 of the Regulations also generally requires that the bonds be issued and the reimbursement
allocation made from the proceeds of the bonds occur within eighteen (18) months after the later of: (i) the
date the expenditure is paid; or (ii) the date the project is placed in service or abandoned, but in no event
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H1, Attachment 1
more than three (3) years after the date the expenditure is paid. The Regulations generally permit
reimbursement of capital expenditures and costs of issuance of the bonds.
7.2. To the extent any portion of the proceeds of the Bonds will be applied to expenditures with
respect to the Project, the City reasonably expects to reimburse the Borrower for the expenditures made for
costs of the Project from the proceeds of the Bonds after the date of payment of all or a portion of such
expenditures. All reimbursed expenditures shall be capital expenditures, a cost of issuance of the Bonds,
or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Regulations and also
qualifying expenditures under the Housing Act.
Based on representations by the Borrower, other than (i) expenditures to be paid or reimbursed
from sources other than the Bonds, (ii) expenditures permitted to be reimbursed under prior regulations
pursuant to the transitional provision contained in Section 1.150-2(j)(2)(i)(B) of the Regulations,
(iii) expenditures constituting preliminary expenditures within the meaning of Section 1.150-2(f)(2) of the
Regulations, or (iv) expenditures in a “de minimus” amount (as defined in Section 1.150-2(f)(1) of the
Regulations), no expenditures with respect to the Project to be reimbursed with the proceeds of the Bonds
have been made by the Borrower more than sixty (60) days before the date of adoption of this resolution of
the City.
7.3. Based on representations by the Borrower, as of the date hereof, there are no funds of the
Borrower reserved, allocated on a long term-basis or otherwise set aside (or reasonably expected to be
reserved, allocated on a long-term basis or otherwise set aside) to provide permanent financing for the
expenditures related to the Project to be financed from proceeds of the Bonds, other than pursuant to the
issuance of the Bonds. This resolution, therefore, is determined to be consistent with the budgetary and
financial circumstances of the Borrower as they exist or are reasonably foreseeable on the date hereof.
Section 8. Costs. The Borrower will pay the administrative fees of the City and pay, or, upon
demand, reimburse the City for any and all costs incurred by the City in connection with the Project and
the issuance of the Bonds, whether or not the Bonds are issued.
Section 9. Commitment Conditional. The adoption of this resolution does not constitute a
guarantee or a firm commitment that the City will issue the Bonds as requested by the Borrower. If, as a
result of information made available to or obtained by the City during its review of the Project, it appears
that the Project or the issuance of Bonds to finance or refinance the costs thereof is not in the public interest
or is inconsistent with the purposes of the Housing Act, the City reserves the right to decline to give final
approval to the issuance of the Bonds. The City also retains the right, in its sole discretion, to withdraw
from participation and accordingly not issue the Bonds should the Council, at any time prior to the issuance
thereof, determine that it is in the best interests of the City not to issue the Bonds or should the parties to
the transaction be unable to reach agreement as to the terms and conditions of any of the documents for the
transaction.
Section 10. Effective Date. This resolution shall be in full force and effect from and after its
passage.
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H1, Attachment 1
Adopted this 10th day of July, 2017.
_________________________________
Nora Slawik, Mayor
ATTEST:
________________________________
Melinda Coleman, City Manager
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H1, Attachment 1
STATE OF MINNESOTA )
)
COUNTY OF RAMSEY ) SS.
)
CITY OF MAPLEWOOD )
I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota
(the “City”), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of
a regular meeting of the City Council held on July 10, 2017, with the original thereof on file in my office and
the same is a full, true and complete transcript therefrom insofar as the same relates to adopting a housing
program and ratifying the preparation and submission thereof to the Metropolitan Council, granting preliminary
approval for the issuance by the City of multifamily housing revenue bonds to finance a multifamily housing
project, approving the submission of an application for an allocation of bonding authority, establishing
compliance with certain reimbursement regulations under federal tax law, and taking certain other actions.
WITNESS my hand as Clerk and the corporate seal of the City this ____ day of ___________, 2017.
City Clerk
City of Maplewood, Minnesota
Packet Page Number 48 of 99
H1, Attachment 2
SOFIA E. LYKKE
Attorney at Law
Direct Dial: (612) 337-9283
Email: slykke@kennedy-graven.com
June 14, 2017
Ellen Paulseth, Finance Director
City of Maplewood, Minnesota
1830 County Road B East
Maplewood, Minnesota 55109-2702
RE: Resolution to be considered on July 10, 2017, adopting a housing program and ratifying the
preparation and submission thereof to the Metropolitan Council, granting preliminary approval for the
issuance by the City of multifamily housing revenue bonds to finance a multifamily housing project,
approving the submission of an application for an allocation of bonding authority, establishing
compliance with certain reimbursement regulations under federal tax law, and taking certain other
actions
Dear Ellie:
The City has received a request from Maple Pond MDG Limited Partnership, a Minnesota limited
partnership (the “Borrower”), to issue one or more series of multifamily housing revenue bonds or other
obligations (the “Bonds”), in an aggregate principal amount not to exceed $15,000,000. The Borrower
proposes to apply the proceeds of the Bonds to finance a portion of the costs of the acquisition and
rehabilitation of 168 units of multifamily rental apartments, and facilities functionally related and
subordinate thereto, commonly known as Maple Pond Apartments, located at 1854 Beebe Road in the City
(the “Project”). All of the 168 units of the Project will be affordable to persons and families with household
incomes at or below fifty to sixty percent of area median incomes. In addition to the Bonds requested to
be issued, the Project is expected to be funded from additional sources including low income housing tax
credits.
Prior to the issuance of the Bonds, the City is required to hold a duly noticed public hearing and to adopt a
housing program (the “Housing Program”) after such public hearing to authorize the issuance by the City
of the Bonds to finance the acquisition and rehabilitation of the Project. In addition, the City must receive
an allocation of the bonding authority of the State of Minnesota in order to issue the Bonds.
A notice of public hearing was published in the Maplewood Review on June 14, 2017, and on or before the
date of publication of the notice of public hearing, Kennedy & Graven, Chartered (“Bond Counsel”), on
behalf of the City, submitted the Housing Program to the Metropolitan Council for its review and comment
as to whether such Housing Program furthers local and regional housing policies, among other things.
Packet Page Number 49 of 99
H1, Attachment 2
Following the public hearing, the City Council will be asked to consider a resolution adopting the Housing
Program and ratifying the preparation and submission of the Housing Program to the Metropolitan Council,
granting preliminary approval for the issuance of the Bonds by the City, approving the submission of an
application for an allocation of bonding authority to the State of Minnesota Department of Management &
Budget (“MMB”), establishing compliance with certain reimbursement regulations under the Internal
Revenue Code of 1986, as amended, and taking certain other actions (the “Preliminary Resolution”).
The adoption of the Preliminary Resolution does not constitute a guarantee or a firm commitment that the
City will issue the Bonds as requested by the Borrower. Pursuant to the Preliminary Resolution, the City
reserves the right to decline to give final approval to the issuance of the Bonds. The City also retains the
right, in its sole discretion, to withdraw from participation and accordingly not issue the Bonds should the
City Council, at any time prior to the issuance thereof, determine that it is in the best interests of the City
not to issue the Bonds or should the parties to the transaction be unable to reach agreement as to the terms
and conditions of any of the documents for the transaction.
If the City adopts the Preliminary Resolution, the City and Bond Counsel, in cooperation with the Borrower,
will submit an application for an allocation of bonding authority to MMB no later than one week before the
first Monday in August, which is the earliest date of allocation from the “unified pool.” Thereafter, the
City will receive a certificate from MMB allocating bonding authority of the State of Minnesota to the City,
and the City may issue the Bonds in an amount not to exceed the amount allocated to it pursuant to such
certificate. The City must issue the Bonds within one hundred twenty (120) days from the date of the
allocation.
Thereafter, the City will consider a resolution providing final authorization to the issuance of the Bonds,
and approving the forms of and authorizing the execution and delivery of the Bonds and related documents
(the “Final Resolution”). Bond Counsel will prepare the Final Resolution and forms of the documents
relating to the Bonds, and will deliver those documents to the City at least one week prior to the date the
City Council considers adoption of the Final Resolution.
The City’s conduit revenue bonds policy provides for an application fee of $3,400, plus an administrative
fee equal to a one percent (1%) of the principal amount of the Bonds, not to exceed $28,600, payable on
the date of issuance of the Bonds. If the Bonds are issued in the principal amount of $15,000,000, the City’s
administrative fee would be $28,600. The Borrower will also pay, or, upon demand, reimburse the City for
payment of, any and all costs incurred by the City in connection with the Project and the issuance of the
Bonds, whether or not the Bonds are issued, including any costs for attorneys’ fees.
Please be advised that the issuance of the Bonds will not impact the City’s debt capacity, that the Bonds do
not constitute a general or moral obligation of the City, and will not be secured by the taxing powers of the
City or any assets or property of the City. Further, the actions requested from the City Council will not
adversely impact the City’s ability to issue bank-qualified obligations for City projects.
Sincerely,
s/Sofia E. Lykke
C: Ron Batty; John Utley
Packet Page Number 50 of 99
H2
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Ellen Paulseth, Finance Director
DATE: July 10, 2017
SUBJECT: Hill-Murray Educational Facilities Revenue Refunding Note
a. Public Hearing 7:00 p.m.
b. Consider Resolution Giving Host Approval to the Issuance and Sale of the
Educational Facilities Revenue Refunding Note, Series 2017 (Hill-Murray School
Project)
Introduction
Minnesota Statutes § 469.152 through 469.165 gives municipalities the power to issue revenue
debt obligations (also known as conduit debt) for 501(c)(3) organizations. The City is not legally
responsible for the conduit debt and there is no financial impact to the City, except that the City
charges a fee to the organization requesting the conduit debt issuance. In June, the City Council
set a public hearing for July 10 to consider giving host approval to the City of Pine Springs to issue
Educational Facilities Revenue Refunding Notes for Hill-Murray School.
Background
Hill-Murray School is requesting the issuance of conduit debt for the purpose of refinancing
conventional loans and refunding existing debt at lower interest rates. Maplewood does not have
enough remaining BQ capacity to issue the bonds for Hill-Murray in 2017. As a small issuer,
Maplewood issues less than $10M in debt annually to obtain the lowest “Bank Qualified” (BQ) rates
and maintain the IRS imposed limits of a small issuer. Therefore, the City of Pine Springs will be
issuing the bonds for Hill-Murray. The City of Maplewood must give “host approval” for Pine
Springs to issue the bonds because the facility is in Maplewood. And, the Maplewood City Council
must hold a public hearing on the financing of the Hill-Murray project. The proposed public hearing
will be held at the July 10th City Council meeting, at which time members of the public may appear
and express their views on the financing proposal.
Budget Impact
There is no budget impact for the City of Maplewood related to the Hill-Murray proposal, and the City
is not legally obligated in any way for the debt.
Recommendation
It is recommended the Council:
a. Hold the Public Hearing
b. Approve the Resolution Giving Host Approval to the Issuance and Sale of Educational
Facilities Revenue Refunding Note, Series 2017 (Hill-Murray School Project).
Attachments
1. Resolution Giving Host Approval to the Issuance and Sale of Educational Facilities Revenue
Refunding Note, Series 2017 (Hill-Murray School Project)
Packet Page Number 51 of 99
H2, Attachment 1
RESOLUTION NO. ___________
RESOLUTION GIVING HOST APPROVAL TO THE ISSUANCE AND SALE OF
THE EDUCATIONAL FACILITIES REVENUE REFUNDING NOTE, SERIES 2017
(HILL-MURRAY SCHOOL PROJECT)
Section 1. General Recitals. The purpose of Minnesota Statutes, Sections 469.152
through 469.165, as amended (the "Act"), is, among other things, to promote the welfare of the
State of Minnesota (the "State") by the active attraction and encouragement and development of
economically sound industry and commerce to prevent so far as possible the emergence of blighted
and marginal lands and areas of chronic unemployment.
Section 2. Description of the Project.
(a) Hill-Murray Foundation, a Minnesota nonprofit corporation and 501(c)(3)
organization (the "Borrower"), proposes to (i) refinance certain conventional loans (the “Prior
Loans”) of the Borrower used to finance the renovation of certain art and science classrooms
located on the southeast side of the second floor academic wing of the facility leased to the Hill-
Murray School, a Minnesota nonprofit corporation (the "School"), located at 2625 Larpenteur Ave
E in the City (the "Classroom Renovation Project"), and (ii) refund the City’s outstanding
Educational Facilities Revenue Note (Hill-Murray School Project) Series 2010, as amended, (the
"Prior Note" and with the Prior Loans, the "Prior Obligations"), the proceeds of which were used
to refinance the outstanding principal balance of the $3,300,000 Educational Facilities Revenue
Note, Series 2005 (Hill-Murray School Project) issued by the Housing and Redevelopment
Authority of the City of Maplewood, Minnesota and certain additional conventional loans procured
by the Borrower which were used to finance (a) the acquisition of approximately 40 acres of land
which is the current footprint of the School, along with an additional 4 acres of land located at
2625 Larpenteur Avenue East in the City, (b) construction and equipping of an athletic facility,
and (c) construction and equipping of an auditorium for the School (the "Original Project" and,
together with the Classroom Renovation Project, the "Project"). The Borrower owns the Project
and the School operates the Project.
(b) The Borrower has proposed to refinance and refund the Prior Obligations through
the City of Pine Springs, Minnesota (the "Issuer") issuance of the Educational Facilities Revenue
Refunding Note, Series 2017 (the "Note") in a principal amount not to exceed $5,500,000.
(c) The City has been advised that the Note, as and when issued, will not constitute a
charge, lien or encumbrance upon any property of the City or the Issuer, except the revenues to be
derived from a revenue agreement. Such Note will not be a charge against the general credit or
taxing powers of the City or the Issuer, but is payable from sums to be paid by the Borrower
pursuant to a revenue agreement.
Section 3. Recital of Representations Made by the Borrower. The Borrower has
agreed to pay any and all costs incurred by the City in connection with the issuance of the Note,
whether or not such issuance is carried to completion.
Packet Page Number 52 of 99
H2, Attachment 1
Section 4. Public Hearing.
(a) As required by the Act and Section 147(f) of the Internal Revenue Code of 1986,
as amended (the "Code"), a Notice of Public Hearing was published in the City's official newspaper
and newspaper of general circulation, for a public hearing on the proposed issuance of the Note by
the Issuer and the proposal to undertake and finance the Project.
(b) As required by the Act and Section 147(f) of the Code, the City Council has on this
same date held a public hearing on the issuance of the Note by the Issuer and the proposal to refund
and refinance the Prior Obligations used to finance the Project located within the jurisdictional
limits of the City, at which all those appearing who desired to speak were heard and written
comments were accepted.
Section 5. Host Approval. The City Council hereby gives the host approval required
under Section 147(f) of the Code and, pursuant to Minnesota Statutes, Section 469.155, subd. 12
and Section 471.656, Subd. 2(2), the City Council hereby consents to the issuance of the Note by
the Issuer.
_____________________________
Mayor
ATTEST:
____________________________
City Clerk
Packet Page Number 53 of 99
H2, Attachment 1
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I, the undersigned, being the duly qualified and acting City Clerk of the City of
Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing
extract of minutes with the original thereof on file in my office, and that the same is a full, true
and complete transcript of the minutes of a meeting of the City Council of said City duly called
and held on the date therein indicated, insofar as such minutes relate to granting host approval and
consent to the issuance of a revenue note for a project in the City.
WITNESS my hand this ___ day of July, 2017.
_______________________________
City Clerk
)
COUNTY OF RAMSEY ) SS.
)
CITY OF MAPLEWOOD )
I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota
(the “City”), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of
a regular meeting of the City Council held on July 10, 2017, with the original thereof on file in my office and
the same is a full, true and complete transcript therefrom insofar as the same relates to adopting a housing
program and ratifying the preparation and submission thereof to the Metropolitan Council, granting preliminary
approval for the issuance by the City of multifamily housing revenue bonds to finance a multifamily housing
project, approving the submission of an application for an allocation of bonding authority, establishing
compliance with certain reimbursement regulations under federal tax law, and taking certain other actions.
WITNESS my hand as Clerk and the corporate seal of the City this ____ day of ___________, 2017.
City Clerk
City of Maplewood, Minnesota
Packet Page Number 54 of 99
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Ron Batty, City Attorney
George Fairbanks, Communications Manager
DATE: July 5, 2017
SUBJECT: Consider Community Conversations Format at City Council Meetings
Introduction/Background
As part of our Coordinated Communications Strategic Objective, staff reviewed the purpose and
format of the Visitor Presentation portion of the City Council meetings. This was discussed with
the City Council at the March 13th meeting. The purpose of Visitor Presentation portion of the
meeting is to allow residents to bring forth issues or concerns to the Council for further action or
review. Staff reviewed several ideas for the restructuring of the visitor presentation to allow for
more conversation and open dialog within established guidelines.
Several options were outlined for Council consideration. They are as listed below.
Option 1
• The first scenario would have public comments moved to the top of the meeting with a
15-minute cap, broken into 3-minute allotments. This will allow the Mayor to move the
meeting forward after the 15 minutes so the Council can move to regular city council
business and it also may attract other residents to participate because they won’t have
to wait through the entire meeting to participate in a “community conversation”.
• In this scenario, Councilmembers would decide based on the comments made by the
speaker, to respond at some point during the meeting, such as Council presentations,
forward to staff to respond at a later date, ask to have placed on an upcoming agenda
for consideration or simply thank the speaker for their comments. There may also be
comments made that require no response from the Council.
• Within this proposal we would also recommend not allowing people to sign-up others for
a speaking spot. Along with this, preference would be given to people who haven’t
spoken previously to go first.
• Council could also discuss whether to have the cameras/broadcast on or off for this
portion of the meeting.
Option 2
• Eliminate a public component completely. There is no legal requirement to hold a public
comment session during meetings.
• If the Council was to choose this option, we could create several new avenues for public
comments. We already have Twitter and Facebook, which both allow for unfettered
public comment whenever a resident has something to express. We could also create a
new email alias, along the lines of: comments@maplewoodmn.gov, and even a
voicemail box where residents could register complaints, suggestions, and insight.
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• Even before the potential addition of a voicemail box and new email address, there are
currently several ways for residents to reach Councilmembers and City staff.
• With this option, there could be an opportunity during the meeting (or every other) for
staff or council members to respond to questions or comments received via the web or
otherwise. This could be added as an agenda item. Negative and positive comments
would be reported.
Option 3
• Take a break from having Visitor Presentation for a set amount of time. This trial period
would allow the Council more time to formulate a permanent new plan.
• This would also be the ideal time for the Council to get a sense of how important or
meaningful the public comment item is at a meeting. If several meetings occurred
without a resident requesting to address the Council, it may be appropriate to support
Option 2.
Option 4
• Schedule public comments only at work sessions. This option would require strict time
limits as workshops have a restricted timeframe in which to conduct other city business.
It would likely require that all workshops start at 5 pm and that has been somewhat
difficult for those on Council with full time jobs to arrive by 5 pm.
Option 5
• The Council could create an opportunity for Community Conversations with the public
once per month or once per quarter. These could happen at the City Council meeting,
the workshop or another venue or local business.
Option 6
• The Council could also choose to hold a special meeting once or twice per year that
could essentially be an open house format where residents could come to chat directly
with Council. This could be done in the Council Chamber or another space of the
Council’s choice.
Council Action on March 13th
The Council adopted Option 3- take a break from having Visitor Presentation for 3 months.
It is now time to review the Visitor Presentation item on the Council agenda and assess whether
to bring it back or pursue other resident engagement strategies.
Updated options
Option 1
• Stay with the status quo; the discontinuation of Visitor Presentation. The Council has
had time to evaluate the role of Visitor Presentation and how it has or has not played out
in communications with their constituents. Staff has not received any comments except
from the group who were regular users of this forum. Council should share their
reflections on this and report as to the number of residents they heard from about this
issue. It would seem that lack of reaction to the change may indicate that the city has
effectively provided opportunities for residents to communicate with Council.
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Option 2
• Bring Visitor comments back. They could be moved to the front of the meeting for 15
minutes or return to placing them at the end of the agenda where they previously
resided.
Option 3
• Have visitor presentation at 6:30, once a month for informal discussions in the gallery.
This would allow for one on one chats with the Council.
• Another consideration would be to reserve 15 minutes prior to every Council meeting for
Council members to meet and greet the residents or others who are coming to do
business or address the Council at the regular meeting. This is happening currently and
staff has noticed a positive impact for the council and the attendees. It is welcoming and
shows our interest in the business ahead.
Option 4
• Create an open house format monthly or quarterly where Council would host a meet and
greet at a local restaurant or coffee shop. Residents could attend for refreshments and
have informal conversations with members of the Council. This would also be a way to
promote our local business community.
Option 5
• Continue to promote our numerous means of reaching Council members and city staff:
website, social media, email and phone.
• Expand this with our new video technology whereby the Council and staff will have an
opportunity to participate in short videos that will go out on our TV channel and other
platforms.
Budget Impact
None
Recommendation
This information is for Council consideration to enhance community engagement and
conversation with our residents. Any option or variation of the proposal could be adopted by the
City Council as a Council Policy Amendment.
Attachments
None.
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THIS PAGE IS INTENTIONALLY LEFT BLANK
Packet Page Number 58 of 99
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Martin, AICP, Economic Development Coordinator
DATE: June 12, 2017
SUBJECT: Consider Approval of New Building at 3088 White Bear Avenue
A.Design Review
B.Sign Variance
Introduction
Project Description
Kathleen Hammer of Landform, on behalf of the property owner, is proposing the demolition of
the existing restaurant building at 3088 White Bear Avenue in order to build a new retail and
office multi-tenant building. In addition to the new building, the applicant is requesting the city
approve a sign variance allowing an increase in the number of signs each tenant would be
permitted.
Request
The applicant is requesting city approval of:
A.Design Review
B.Sign Variance
Background
April 5, 1973: City approved design plans for the building’s original construction.
May 14, 1991: City approved design plans for a building addition.
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Discussion
Design Review
Site Layout
The existing single access point from White Bear Avenue will remain in the same place as the
current site layout. The new building will be located roughly in the same place as the existing
restaurant building. The building will be built to be as close to White Bear Avenue as city code
allows – 30 foot building setback is required – and access to the building’s tenants will be on the
opposite side.
The building size is proposed to be 8,146 square feet meaning 41 parking spaces are required
on site. The applicant is proposing 60 parking spaces – all at the proper widths – meeting city
code requirements. The applicant plans to reconstruct the parking lot using the existing parking
lot setbacks to the rear and side property lines. Reconstructing the parking lot will lead to
improved stormwater management on this site.
Architectural
The proposed building will be built with concrete block, a combination of stone and brick
veneers, and EIFS. The building will have four-sided architecture with windows on each
elevation and staff believes the building is overall attractively designed and will enhance the
design standard of this part of the city.
One area of concern is the applicant is proposing to use stone veneer on the base of the
building for only one of the tenant spaces and then utilizing concrete block for the other two
tenants. Staff recommends the applicant be required to use the stone veneer through the entire
base of the building.
Landscaping
The applicant is removing three significant trees on-site, equaling 50 diameter inches. The
City’s tree replacement calculation requires the applicant replace 60 caliper inches of trees, or
30 trees – 2 caliper inch trees. The applicant’s planting plan includes the planting of 65 caliper
inches on-site. In terms of the placement and variety of plantings on site, the proposed
landscape plan is attractively designed and will enhance the overall look of this site.
Lighting
The applicant’s lighting plan exceeds ordinance requirements in portions of the south side of the
site. The applicant should be required to submit a revised photometric plan that meets the city
ordinance.
Sign Variance
State Law
State law requires that variances shall only be permitted when they are found to be:
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1.In harmony with the general purposes and intent of the official control;
2.Consistent with the comprehensive plan;
3.When there are practical difficulties in complying with the official control. “Practical
difficulties” means that the property owner proposes to use the property in a reasonable
manner not permitted by an official control. The plight of the landowner is due to
circumstances unique to the property not created by the landowner and the variance, if
granted, will not alter the essential character of the locality.
City Ordinance
Section 44-731 states the purpose and intent of the city’s sign ordinance is:
“To establish a comprehensive and impartial system of sign regulations that balances the
needs for effective visual communication including business identification and the needs for a
safe, well-maintained, and attractive community. It is intended through the provisions
contained herein to:
1.Promote signs which by their design and dimensions are integrated and harmonized
with the surrounding environment and the buildings and sites they occupy.
2.Protect the public from damage or injury caused by signs that a re poorly designed or
maintained and from signs that cause distractions or hazards to motorists and
pedestrians using the public streets, sidewalks, and public right -of-way.
3.Avoid excessive signage in order to give each business or use optimum visibility to
passer-by traffic and prevent cluttering of the streetscape.
4.Allow noncommercial copy to be substituted for commercial copy on any lawful sign
structure.”
The city’s sign ordinance allows each tenant of a building one wall sign for each street upon
which the property has frontage. The applicant is requesting a variance to allow two wall signs
per tenant. The wall signs would be limited to the east and west elevations – meaning the signs
on the east elevation would not be visible from White Bear Avenue.
The applicant has stated the variance is justified since they are siting the building towards White
Bear Avenue with tenant access being on the east side of the building and additional signage is
needed for wayfinding. City staff finds that the additional requested wall signage is in harmony
with the City’s zoning code and comprehensive plan. The shape of this parcel means that
efficient use of the site puts the building near the street frontage with parking behind and extra
signage is a reasonable request for wayfinding purposes. Staff recommends requiring the
applicant limiting any signage lighting between the hours of 10 p.m. and 6 a.m.
Department Comments
Engineering Department, Jon Jarosch
Please see Jon Jarosch’s engineering report, dated June 8, 2017, attached to this report.
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Building Official, Jason Brash
Build per 2012 IBC, 2012 IMC, 2012 IFGC, 2014 NEC, 2012 Minnesota State Plumbing Code,
2015 Minnesota State Fire Code, MN 2015 Accessibility code, and 2015 Minnesota Building
Code.
Police Department, Chief Paul Schnell
No issues
Parks Department, Audra Robbins
This property has never paid a parks accessibility charge (PAC) and will be subject to said
charge at the time of building permit. Commercial PAC fee is nine percent of the current land
value
Land value - $650,900 X 9% = $58,581.00
Recommendations
A. Approve the design plans date-stamped May 26, 2017, for the new multi-tenant
commercial building located at 3088 White Bear Avenue North. Approval is subject to the
developer complying with the following conditions:
1. Approval of design plans is good for two years. If the applicant has not begun
construction within two years, this design review shall be repeated. Staff may approve
minor changes to these plans.
2. The applicant shall comply with the conditions noted in the engineering report by Jon
Jarosch dated June 8, 2017.
3. Prior to the city issuing any grading or building permits the applicant shall be required to
do the following:
a. Submit to staff a revised photometric plan that meets all city ordinance
requirements.
b. Submit to staff revised building elevations showing stone veneer being used
along the entire base of the building on all four elevations.
4. The applicant shall provide an irrevocable letter of credit or cash escrow in the amount
of 150 percent of the cost of installing the landscaping before getting a building permit.
B. Approve the attached resolution authorizing a sign variance allowing two wall signs per
tenant for the building located at 3088 White Bear Avenue North. Approval is based on the
following reasons:
1. Strict enforcement of the ordinance would cause the applicant practical difficulties
because complying with sign requirements stipulated by the ordinance would cause
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wayfinding issues for people looking to access the services provided within the
building.
2. Approval of the sign variance will not result in excessive signage for this site as the
additional wall signage will not be visible from the White Bear Avenue roadway.
3. Approval would meet the spirit and intent of the ordinance given the additional building
signage is on a property that is zoned and guided in the City’s comprehensive plan for
commercial use.
Approval of the sign variance shall be subject to the following:
1. Each tenant of the building is permitted two wall signs – one wall sign on the west
elevation and one wall sign on the east elevation.
2. Wall signage is not permitted on the north or south elevations.
3. The size of each wall sign is allowed to be ten percent of the surface area of the exterior
façade of the premises occupied by each tenant.
4. Any wall signage on the east elevation shall not be illuminated between the hours of
10 p.m. and 6 a.m.
5. All other signage, including the site’s permitted one freestanding sign, must follow all
city sign ordinance requirements.
Citizen Comments
Staff surveyed the 23 surrounding property owners within 500 feet of the proposed site for their
opinion about this proposal. Staff received two responses – all in favor of the proposal.
1. The property owner supports the applicant’s signage variance. (Goldberg Ackermann LLC,
Chicago, IL)
2. I support the sign variance – makes sense (Tom Schutte, via phone call – Azure Properties)
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Reference Information
Site Description
Site Size: 1.04 Acres
Existing Land Use: Baker’s Square
Surrounding Land Uses
North: Retail Building
South: Retail Building – Currently Under Construction
East: Multi-Family Housing Building
West: White Bear Avenue and Retail Building
Planning
Existing Land Use: Commercial (C)
Existing Zoning: Business Commercial (BC)
Application Date
The city deemed the applicant’s application complete on May 26, 2017. The 60-day review
deadline for a decision is July 25, 2017. As stated in State Statute 15.99, the city is allowed to
take an additional 60 days if necessary to complete the review of the application.
Attachments
1.Location Map
2.Land Use Map
3.Zoning Map
4.Site Plan
5.Landscape Plan
6.Building Elevations
7.Applicant’s Narrative
8.Jon Jarosch, engineering comments, dated June 8, 2017
9.Sign Variance Resolution
10.Applicant’s plan set (separate attachment)
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3088 White Bear Avenue Redevelopment
City of Maplewood May 25, 2017
Location Map
Legend !I
Subject Parcel
0 240FeetSource: City of Maplewood, Ramsey County
County Road D East
I-694
White Bear Avenue NorthWoodlyn Avenue East
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Packet Page Number 65 of 99
3088 White Bear
City of Maplewood May 25, 2017
Information
Legend !IFuture Land Use
Government
Commercial
0 240FeetSource: City of Maplewood, Ramsey County
Land Use Map
County Road D East
White Bear Avenue NorthWoodlyn Avenue East
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Packet Page Number 66 of 99
3088 White Bear
City of Maplewood May 25, 2017
Information
Legend !IZoning
Planned Unit Development (pud)
Limited Business Commercial (lbc)
Business Commercial Modified (bcm)
Business Commercial (bc)
Shopping Center (sc)
0 240FeetSource: City of Maplewood, Ramsey County
Zoning Map
County Road D East
White Bear Avenue NorthWoodlyn Avenue East
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PROPOSEDBUILDINGFFE=958.00±8,115SFBASIN '1'BASIN '2'BASIN '3'13810116633AC725 EAST 65TH STREETSUITE 300INDIANAPOLIS, IN 46220TEL 317-574-7448 FAX 317-653-1848PROJECT NO.FILE NAMEIF THE SIGNATURE, SEAL OR FOUR LINES DIRECTLY ABOVE ARE NOTVISIBLE, THIS SHEET HAS BEEN REPRODUCED BEYOND INTENDEDREADABILITY AND IS NO LONGER A VALID DOCUMENT. PLEASE CONTACTTHE ENGINEER TO REQUEST ADDITIONAL DOCUMENTS.BYDATEDATEISSUE / REVISIONREVIEWCONTACT ENGINEER FOR ANY PRIOR HISTORYTITLESHEETPROJECTSHEET INDEXISSUE / REVISION HISTORYCERTIFICATIONPROJECT MANAGER REVIEWLANDFORMcLandform and Site to Finish are registered service marks of Landform Professional Services, LLC.®®DEVELOPERMUNICIPALITYSES05.23.201705.23.17TER170012017NORTH02040GENERAL NOTESPARKING SUMMARYAREA SUMMARYZONING AND SETBACK SUMMARYSITE PLAN NOTESC201TER001.DWGSITE PLANC2.1J1, Attachment 4
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PROPOSEDBUILDINGFFE=958.00±8,115SFBASIN '1'BASIN '2'BASIN '3'4 CAKF6 ECPU1 ARME3 JUWI3 ECPU3 ARME3 ARME1 COSE3 ECPU1 COSE3 ARME3 ECPU1 BENI1 QUBI3 ECPU1 COSE1 COSE2 ACMO5 CAKF3 RUHI3 ECPU3 ACMO4 CAKF3 ECPU3 RUHI1 ACMO4 RUHI4 CAKF3 ARME2 COSE3 DELO4 DELO1 ARME22 CAST21 CAST3 AFAR1 QUBI5 CAKF3 ECPU1 RUHI36 CAST4 ASFA3 ASFA2 DELO1 CAKF1 ASFA1 ASFA1 CAKF2 CAKF2 ECPU2 DELO2 PIGL1 PIGL2 DELO1 POFR1 POFR1 DELO2 POFR2 POFR2 POFR3 DELO3 DELO3 ECPU2 POFR2 ARME3 DELO34 CABO2 POFR5 ECPU3 DELO1 ABBA38 CABO13 CABO2 GIPR4 CAKF1 COSE6 DELO1 CAKFTREESQTYBOTANICAL NAME / COMMON NAMEMATURE SIZEPLANTING SIZEROOT COND.AFAR 3 ACER X FREEMANII `ARMSTRONG` / ARMSTRONG FREEMAN MAPLE 60`H X 15`W 2.5"CAL B & BBENI 1 BETULA NIGRA / RIVER BIRCH 60`H X 50`W 2.5"CAL B & BGIPR 2 GINKGO BILOBA `PRINCETON SENTRY` / PRINCETON SENTRY GINKGO 40`H X 30`W 2.5"CAL B & BQUBI 2 QUERCUS BICOLOR / SWAMP WHITE OAK 50`H X 50`W 2.5"CAL B & BEVERGREEN TREESQTYBOTANICAL NAME / COMMON NAMEMATURE SIZEPLANTING SIZEROOT COND.ABBA 1 ABIES BALSAMEA / BALSAM FIR 60`H X 20`W 10` HT. B & BPIGL 3 PICEA GLAUCA `DENSATA` / BLACK HILLS SPRUCE 30`H X 20`W 10` HT. B & BSHRUBSQTYBOTANICAL NAME / COMMON NAMEMATURE SIZEPLANTING SIZEROOT COND.ARME 16 ARONIA MELANOCARPA / CHOKEBERRY 6`H X 6`W 5 GAL. POTCOSE 7 CORNUS SERICEA `CARDINAL` / `CARDINAL` RED-TWIG DOGWOOD 10`H X 10`W 5 GAL. POTDELO 32 DIERVILLA LONICERA / DWARF BUSH HONEYSUCKLE 4`H X 4`W 5 GAL. POTJUWI 3 JUNIPERUS HORIZONTALIS `WILTONII` / BLUE RUG JUNIPER 0.5`H X 7`W 3 GAL. POTPOFR 12 POTENTILLA FRUTICOSA / BUSH CINQUEFOIL 4`H X 4`W 3 GAL. POTANNUALS/PERENNIALSQTYBOTANICAL NAME / COMMON NAMEMATURE SIZEPLANTING SIZEROOT COND.ACMO 6 ACHILLEA X `MOONSHINE` / MOONSHINE YARROW 2`H X 1`W 2 GAL. POTASFA 9 ASTILBE X ARENDSII `FANAL` / FANAL ASTILBE 2`H X 1`W 2 GAL. POTECPU 37 ECHINACEA PURPUREA / PURPLE CONEFLOWER 4`H X 2`W 1 GAL. POTRUHI 11 RUDBECKIA HIRTA / BLACK-EYED SUSAN 4`H X 2`W 2 GAL. POTGRASSESQTYBOTANICAL NAME / COMMON NAMEMATURE SIZEPLANTING SIZEROOT COND.CAKF 31 CALAMAGROSTIS X ACUTIFLORA `KARL FOERSTER` / FEATHER REED GRASS 5`H X 2`W 2 GAL. POTSEDGESQTYBOTANICAL NAME / COMMON NAMEMATURE SIZEPLANTING SIZEROOT COND.CABO 85 CAREX COMOSA / BOTTLEBRUSH SEDGE 3`H X 2`W 2 GAL. POTCAST79 CAREX STRICTA / TUSSOCK SEDGE3`H X 2`W2 GAL. POT725 EAST 65TH STREETSUITE 300INDIANAPOLIS, IN 46220TEL 317-574-7448 FAX 317-653-1848PROJECT NO.FILE NAMEIF THE SIGNATURE, SEAL OR FOUR LINES DIRECTLY ABOVE ARE NOTVISIBLE, THIS SHEET HAS BEEN REPRODUCED BEYOND INTENDEDREADABILITY AND IS NO LONGER A VALID DOCUMENT. PLEASE CONTACTTHE ENGINEER TO REQUEST ADDITIONAL DOCUMENTS.BYDATEDATEISSUE / REVISIONREVIEWCONTACT ENGINEER FOR ANY PRIOR HISTORYTITLESHEETPROJECTSHEET INDEXISSUE / REVISION HISTORYCERTIFICATIONPROJECT MANAGER REVIEWLANDFORMcLandform and Site to Finish are registered service marks of Landform Professional Services, LLC.®®DEVELOPERMUNICIPALITYSES05.23.201705.23.17TER170012017NORTH02040L201TER001.DWGLANDSCAPEPLANL2.1GENERAL NOTESLANDSCAPE NOTESPLANT SCHEDULETREE REPLACEMENT CALCULATIONSJ1, Attachment 5
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TER17001 – Commercial Redevelopment June 6, 2017
Sign Variance Narrative 2
INTRODUCTION
On behalf of Thomas English, Landform is pleased to submit this application for a variance to allow two
signs per tenant. A separate site plan application is being submitted at the same time as this application
to allow demolition of the existing restaurant and reconstruction of a multiple tenant building at 3088
White Bear Avenue North. The existing Baker’s Square site will be redeveloped as a multiple tenant
building that will include three lease spaces. We are excited about the improvements proposed for this
site.
SITE PLAN
The site is guided Commercial and zoned Business Commercial (BC). The adjacent parcels to the north
and south are zoned BC and the site to the east is zoned Planned Unit Development (PUD) and is
currently an existing residential apartment complex. The site across White Bear Lake Avenue North is
zoned PUD and the land is existing commercial businesses. The proposed redevelopment includes
demolition of the existing building, redesign of the parking lot and interior circulation and construction of a
new multiple tenant building. The proposed signage includes wall signs and one freestanding sign.
Setbacks
Section 44-20. (c) of the Zoning Ordinance requires a minimum building setback of 30 feet from all street
right-of-way and 50 feet from a residential lot line. Parking is required to be setback 15 feet from the
street right-of-way and five feet from all side lot lines. Furthermore, Section 44-20 (c) (5) of the Zoning
Ordinance requires parking be set back a minimum of 20 feet from residentially used parcels. The
existing parking lot is nonconforming regarding setbacks and permitted to be reconstructed at the setback
that exists today. City Staff indicated the parking is permitted to be demolished and reconstructed at a
location that does not encroach further toward the residential property. The distance between the
proposed parking lot edge and the closest edge of the parking in the apartment building is approximately
50 feet. Additionally, there are several existing trees and a wooden fence that will provide screening.
The site abuts residentially used property to the south but City staff indicated we will be permitted to
reconstruct the parking lot while maintaining a 5-foot setback to the property line as an existing
nonconformity. The land to the south of the parking lot is part of the apartment complex to the east of our
site but it is clear the site will not develop in the near future due to the existing powerlines located in
easements. Additionally, there is an existing water main easement in the same area between theses
uses.
Landscaping
Section 18-245 (3) of the Zoning Ordinance requires mitigation if more than 20% of the total significant or
specimen tree diameters inches are removed. Using the formula in the Code (see landscaping plan for
details), the removal of 50 diameter inches of significant trees lost requires 60 caliper inches of
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Sign Variance Narrative 3
replacement. The site exceeds code requirements and provides 65 caliper inches of replacement
landscaping items including 29 caliper inches of native shrubs in lieu of trees as permitted by code. The
shrubs provided in the stormwater treatment facilities (raingardens) are not included in the calculations for
caliper inches required for replacement An escrow for new landscaping will be provided from the
developer after the site plan is approved.
Parking
Section 44-17 (a) and (b) of the Zoning Ordinance requires commercial uses to provide one parking
spaces per 200 square feet of floor area. The site plan shows 60 parking spaces to meet this
requirement.
Signage
We are requesting a total of six wall signs for the proposed development. The current configuration of the
building has three tenants. Each tenant has a primary entrance on the west side of the building facing the
street and a primary entrance on the east side of the building facing the parking area. Therefore, each
tenant will have one sign on the east side of the building and one sign on the west side of the building.
Section 44-742 (d) (2) states that for each occupant of a building, one wall sign is allowed for each street
upon which the property has frontage. The same section states that the number of wall signs may be
increased by one for each clearly differentiated department of a business or enterprise. We are
requesting a variance to allow two signs per tenant, as discussed below.
Section 44-742 (d) (2) (e) states that “the total coverage area of each wall sign for multiple-tenant
buildings is ten percent of the surface area of the exterior façade of the premises occupied by such
tenant, or 32 square feet, whichever is more.” Our plans comply with this requirement as follows:
Area of Building
Facade
Allowable Area of
Wall Signage
Proposed Area of
Wall Signage
4,624 sq. ft.462.4 sq. ft.462 sq. ft.
The site plan shows compliance with all city regulations and ordinances, except as noted below.
VARIANCE
We are requesting City approval of a variance from Section 44-742, Sign Regulations, of the City Code as
permitted by Section 44-13 of the Zoning Ordinance in accordance with Minnesota State Statue 462.357,
Subdivision 6(2). Specifically, we are requesting approval of a variance to allow two signs per tenant
where one is allowed.
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Sign Variance Narrative 4
Section 44-742 (d) (2) states that for each occupant of a building, one wall sign is allowed for each street
upon which the property has frontage. The same section states that the number of wall signs may be
increased by one for each clearly differentiated department of a business or enterprise. The current
configuration of the building has three tenants. Each tenant has a primary entrance on the west side of
the building and a primary entrance on the east side of the building. The primary entrance on the west
side of the building primarily serves pedestrians and the entrance on the east side of the building provides
access to the parking lot.
We have reviewed the request in accordance with Minnesota law and find that the ordinance standards
have been met. Specifically:
1. Variances shall only be permitted when they are in harmony with the general purposes and
intent of the ordinance.
Section 44-731 of the Zoning Ordinance states the purpose and intent of the sign regulations is
to “establish a comprehensive and impartial system of sign regulations that balances the needs
for effective visual communication including business identification and the needs for a safe,
well-maintained and attractive community.”
The requested signage will permit effective communication of business located within the
multiple tenant for vehicles traveling along White Bear Avenue as well as patrons who will be
parking and entering the building from the rear of the building. The signage on the east elevation
will not be seen from vehicles traveling along White Bear Avenue and sufficient screening will be
provided from adjacent uses along the rear lot line as shown on the landscaping plan; however,
it will provide important wayfinding for customers.
2. Variances shall only be permitted when they are consistent with the comprehensive plan.
The 2030 Comprehensive Plan outlines four goals for Economic Development and Commercial
Land Uses. Our request meets each of the four goals:
Goal 9: Promote efficient, planned commercial and industrial expansion within the City.
Objective: “Encourage compact commercial development that will make efficient use of
infrastructure and resources.”
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Sign Variance Narrative 5
The proposed redevelopment plan will make efficient use of the existing infrastructure and
resources. The site is currently served by City sewer and water and the redevelopment will allow
for reuse of the other services (natural gas, electricity, etc.)established at the site.
Objective: “Promote the rehabilitation and redevelopment of existing commercial facilities by
continuing to pursue and use financial programs and assistance.”
The site will be rehabilitated and redeveloped, financial programs and assistance are not
expected for the proposed private development.
Goal 11: Expand and diversify the City’s tax base by encouraging the development of high quality
and attractive commercial businesses.
Objective: “Encourage developers and builders to take advantage of opportunities provided by
mixed-use and nodal development design standards especially within designated redevelopment
areas.”
The proposed plan includes a mix of commercial uses that will complement the regional shopping
center located nearby.
Objective: “Integrate those retail and service commercial activities that serve the neighborhood.”
The tenants of the multiple use building will provide service and retail to residents of the
neighborhood and existing adjacent residential properties.
Goal 12: Encourage attractive commercial and industrial development while limiting its impacts on
surrounding uses.
Objective: “Require adequate off-street parking and loading facilities, while also promoting the
use of sharing such facilities between neighboring parcels.”
The plan includes adequate off-street parking and loading facilities. Sharing facilities between
neighboring parcels is not feasible at this location.
Objective: “Require adequate screening or buffering of new or expanded commercial areas from
any adjacent existing or planned residential development.”
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Sign Variance Narrative 6
The plan includes adequate screening with landscaping from the adjacent residential
development to the east of the proposed building location.
Objective: “Avoid disruption of adjacent or nearby residential uses by commercial or industrial
land uses.”
The plan does not include disruption of adjacent residential uses. The site currently operates as a
commercial business and the patron characteristics are not expected to cause disruption to
adjacent residential uses.
Objective: “Develop walkable neighborhoods with commercial nodes and amenities for residents.”
The plan provides sidewalks from the existing sidewalks along W hite Bear Avenue. The proposed
signage in the front of the building, facing White Bear Avenue will provide efficient means of
advertising and way finding for patrons walking to the site.
Objective: “Encourage businesses to incorporate green spaces at their campuses.”
The landscaping plan shows the use of green areas where the site allows. The site includes three
rain gardens to infiltrate stormwater naturally and provide aesthetic value to the people passing
along White Bear Avenue as well as patrons entering and parking on-site.
3. Variances may be granted when the applicant for the variance establishes that there are
practical difficulties in complying with the zoning ordinance. "Practical difficulties," as used in
connection with the granting of a variance, means that the property owner proposes to use the
property in a reasonable manner not permitted by the zoning ordinance; the plight of the
landowner is due to circumstances unique to the property not created by the landowner; and the
variance, if granted, will not alter the essential character of the locality.
The proposed uses are permitted in the Business Commercial District. The parking to be located
behind the building and in order to provide business identification to vehicles passing along
White Bear Avenue and to customers once they park on site, each tenant is requesting
additional signage to allow patrons clear accessible way finding after parking their vehicles. Our
plan pushes the building up to the street to promote a walkable development and strengthen the
use of the public sidewalks system along White Bear Avenue. Typically, commercial businesses
have parking located between the building and public street and signage would only be required
on the front elevation. However, this building has two frontages (street frontage and parking
frontage) and requires business identification on both elevations. A variance to allow an
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Sign Variance Narrative 7
increase in total signage area is required to allow readable signage on the two elevations. The
signage is reasonable for the proposed use and will not alter the essential character of the
locality.
SUMMARY
We respectfully request approval of a variance to allow effective visual communication including business
identification for the proposed multiple tenant building located at 3088 White Bear Avenue North in
Maplewood, Minnesota.
CONTACT INFORMATION
This document was prepared by:
Kathleen Hammer
Landform
105 South Fifth Street, Suite 513
Minneapolis, MN 55401
Any additional questions regarding this application can be directed to Kathleen Hammer at
khammer@landform.net or 612.638.0228.
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Engineering Plan Review
PROJECT: 3088 White Bear Avenue Retail Building
PROJECT NO: 17-15
COMMENTS BY: Jon Jarosch, P.E. – Staff Engineer
DATE: 6-8-2017
PLAN SET: Engineering plans dated 5-23-2017
REPORTS: Storm Water Management Memo – Dated 5-23-2017
The applicant is proposing to demolish the existing restaurant building and construct a new
multiple tenant building and accompanying site improvements. The applicant is requesting
review of the current design.
The amount of disturbance on this site is greater than ½ acre. As such, the applicant is required
to meet the City’s stormwater quality, rate control, and other stormwater management
requirements. The applicant is proposing to meet these requirements via the use of infiltration
basins and an underground infiltration system. From the information submitted, it appears that
the proposed design satisfies the City’s rate control requirements, but falls short of the volume
reduction requirement. This is further addressed in the review below.
This review does not constitute a final review of the plans, as the applicant will need to submit
construction documents for final review. The following are engineering review comments on the
design and act as conditions prior to issuing permits.
Drainage and Stormwater Management
1) According to the stormwater management memorandum, the total impervious surface
coverage proposed for the site is 34,296 square feet. As such, 3,144 cubic feet of runoff
volume needs to be captured and infiltrated onsite. The current design provides 2,995
cubic feet of volume reduction, 149 cubic feet short of the requirement. The applicant
shall revise the plans to meet the City’s volume reduction requirements.
2) The project shall be submitted to the Ramsey-Washington Metro Watershed District
(RWMWD) for review. All conditions of RWMWD shall be met.
3) A joint storm water maintenance agreement shall be prepared and signed by the owner
for the proposed infiltration basin and storm sewer. The Owner shall submit a signed
copy of the joint storm-water maintenance agreement with the Ramsey-Washington
Metro Watershed District to the City.
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4) The stormwater memorandum notes a type ‘C’ soils utilized to calculate maximum
ponding depths in the infiltration systems. The Hydrocad computations utilizes a type ‘B’
soils. The applicant shall ensure the appropriate soil types are being utilized in all
calculations.
5) Soil boring information shall be submitted to support the soils types utilized in the
stormwater calculations.
6) Cleanouts or other access points shall be installed to ensure the underground infiltration
system can be appropriately maintained.
Grading and Erosion Control
7) All slopes shall be 3H:1V or flatter.
8) Inlet protection devices shall be installed on all existing and proposed onsite storm
sewer until all exposed soils onsite are stabilized. This includes storm sewer on adjacent
streets that could potentially receive construction related sediment or debris.
9) Adjacent streets and parking areas shall be swept as needed to keep the pavement
clear of sediment and construction debris.
10) All pedestrian facilities shall be ADA compliant.
11) The total grading volume (cut/fill) shall be noted on the plans.
12) A copy of the project SWPPP and NDPES Permit shall be submitted prior to the
issuance of a grading permit.
Sanitary Sewer and Water Service
13) The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to
the improvements proposed with this project.
14) Any modifications to the water system shall be reviewed by Saint Paul regional Water
Services. All requirements of SPRWS shall be met.
15) All new sanitary sewer service piping shall be schedule 40 PVC or SDR35.
Other
16) A right-of-way permit shall be obtained from Ramsey County for any work done within
County right-of-way along White Bear Avenue.
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Public Works Permits
The following permits are required by the Maplewood Public Works Department for this project.
The applicant should verify the need for other City permits with the Building Department.
17) Grading and erosion control permit
18) Storm Sewer Permit
19) Sanitary Sewer Permit
- END COMMENTS -
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VARIANCE RESOLUTION
WHEREAS, Kathleen Hammer of Landform, on behalf of the property owner, applied for
a variance from the city’s sign ordinance.
WHEREAS, this variance applies to the property located at 3088 White Bear Avenue
North, Maplewood, MN. The property identification number is 02-29-22-21-0006.
WHEREAS, Section 44-742 of the City’s ordinances (Sign Regulations) limits occupants
of a multi-tenant building to one wall sign per street frontage upon which the property has
frontage .
WHEREAS, the applicant is proposing to allow each occupant of the building to have
two wall signs, requiring a sign variance.
WHEREAS, the history of this variance is as follows:
1. On June 20, 2017, the Planning Commission held a public hearing to review this
proposal. City staff published a notice in the paper and sent notices to the surrounding property
owners as required by law. The Planning Commission gave everyone at the hearing a chance
to speak and present written statements. The Planning Commission recommended _______ of
the wetland buffer variance to the City Council.
2 The City Council held a public meeting on July 10, 2017, to review this proposal. The
City Council considered the report and recommendations of the city staff and the Planning
Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council approved the above-
described variance based on the following reasons:
1. Strict enforcement of the ordinance would cause the applicant practical difficulties
because complying with sign requirements stipulated by the ordinance would cause
wayfinding issues for people looking to access the services provided within the
building.
2. Approval of the sign variance will not result in excessive signage for this site as the
additional wall signage will not be visible from the White Bear Avenue roadway.
3. Approval would meet the spirit and intent of the ordinance given the additional building
signage is on a property that is zoned and guided in the City’s comprehensive plan for
commercial use.
Approval of the sign variance shall be subject to the following:
1. Each tenant of the building is permitted two wall signs – one wall sign on the west
elevation and one wall sign on the east elevation.
2. Wall signage is not permitted on the north or south elevations.
3. The size of each wall sign is allowed to be ten percent of the surface area of the exterior
façade of the premises occupied by each tenant.
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4.Any wall signage on the east elevation shall not be illuminated between the hours of 10
p.m. and 6 a.m.
5.All other signage, including the site’s permitted one freestanding sign, must follow all
city sign ordinance requirements.
The Maplewood City Council ____________ this resolution on July 10, 2017
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Martin, Economic Development Coordinator
DuWayne Konewko, Environmental & Economic Development
Department Director
DATE: June 28, 2017
SUBJECT: Consider Approval of Purchase Agreement, Vacant Property East
of 1247 Frost Avenue East (PIN 16-29-22-14-0082)
Introduction
At the November 28, 2016 workshop meeting, staff provided the city council an update
on several projects and initiatives the department is working on for 2017 and beyond.
One of those projects included the continued redevelopment of the Gladstone
Neighborhood and potential parcels the city could seek for acquisition.
Discussion
Gladstone Neighborhood Redevelopment
As the redevelopment of the former Maplewood Bowl site continues, staff is looking for
ways to continue this effort in other areas of the neighborhood. One of the repeated
themes staff has heard from developers is the site prep costs in this neighborhood are
prohibitive and create difficulties in continuing the revitalization of this important
neighborhood.
As a response to this barrier, in the existing capital improvement plan (CIP) the city
council tagged $4.75 million to be used for the acquisition of property for redevelopment.
Specific properties will be identified and the City may act as developer or in agreement
with a private developer to acquire and demolish existing buildings and property for
development in accordance with the approved Gladstone Master Plan and the City's
Comprehensive Plan.
The CIP has this work slated to start in 2018. That is when the funding would be made
available, staff has already begun the process of analyzing properties and contacting
property owners to gauge interest. In the interim, a property has become available and it
is staff’s recommendation the city acquire this property in 2017 using existing funds
within the city’s EDA and redevelopment budgets.
Property East of 1247 Frost Avenue East
As part of the effort to contact all of the property owners west of the Frost English Village
project staff is beginning to receive interest from property owners to sell land. The
current opportunity involves the vacant 0.17 acre sandwiched between Frost English
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Village which is located at 1265 Frost and 1247 Frost. Staff has come to an agreement
with the property owner of the vacant property east of 1247 Frost Avenue. This site is
guided and zoned for mixed use development. The intent would be for the city to hold
this land and work towards potential acquisition of additional properties in this part of
Gladstone to ultimately be used in redevelopment projects.
The total cost to purchase this land would be $63,823.14 – cost of the land is $59,095.50
and the broker fee is $4,727.64 (8 percent of land cost). Mike Brass who has served as
the city’s broker on several recent real estate transactions has stated this is a fair price
for the city to acquire this piece of property. Acquiring this piece of property will enable
the city to implement its vision for this part of the neighborhood on a more immediate
basis than would a property owner seeking interim uses for the site.
Budget Impact
Monies to acquire this property will be utilized from the city’s EDA and redevelopment
funds.
Recommendation
Approve the terms of the attached purchase agreement and authorize the Mayor and
City Manager to execute the agreement signifying City Council approval. The City
Attorney is authorized to approve the final format of the agreement and also approve
minor modifications to the agreement.
Attachment
1. Location Map – Property East of 1247 Frost Avenue East
2. Purchase Agreement
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Vacant Property East of 1247 Frost Avenue East
City of Maplewood June 23, 2017
Overview Map
Legend !I
Subject Property
0 120FeetSource: City of Maplewood, Ramsey County
Frost-English Village
Gladstone Savannah
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Steve Lukin, Fire Chief
Michael Mondor, Chief of EMS
DATE: June 30, 2017
SUBJECT: Consider Approval to Purchase New Ambulance
Introduction
The fire department is in need of replacing one of our primary ambulances. The purchase of a new
ambulance is in the Capital Improvement Plan for 2018. The department recently had a 2009
ambulance with over 138,000 miles break down which would require several thousand dollars in
repairs. Due to the costs associated with repairing the broken down ambulance, which is slated for
replacement, we are requesting to purchase the ambulance that is listed in the 2018 CIP in July 2017.
If approved, the ambulance would be purchased through a government lease program which will allow
the department to finance the purchase over 5 years.
Background
The repair and maintenance costs associated with the current fleet has increased substantially over
the past three years. Recent break downs have resulted in multiple tows and out of service time.
The new ambulance technology will improve patient and crew safety and patient comfort through
improved construction methods, enhanced shock capabilities and a patient care compartment design.
The new ambulance will also allow the department to have a more uniform fleet which leads to greater
continuity and improved patient care.
If approved, the ambulance will be purchased through a joint purchasing collaborative
Budget Impact
The purchase of this ambulance is part of the 2018 Capital Improvement Plan, we are requesting to
purchase the ambulance prior to 2018 to avoid investing in repairs for an ambulance that is slated to
be replaced in 2018. The total budget impact will not exceed $270,000.
The estimated annual lease payment will be paid out of the EMS budget as part of the operational
expenses for a total of $54,000 annually for 5 years. This has been reviewed and approved by the
finance director.
Recommendation
It is recommended that the City Council approve the purchase of a new ambulance for a total not to
exceed $270,000.
Attachment
None
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