HomeMy WebLinkAbout2017-01-23 City Council Meeting Minutes MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, January 23, 2017
City Hall, Council Chambers
Meeting No. 02-17
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:13 p.m. by Mayor Slawik.
Mayor Slawik thanked everyone that attended the State of the City event that was held
on Thursday, January 12, 2016. Environmental and Economic Development Director
Konewko reported on the details of the event.
Mayor Slawik reported on the tour at Community Dental that she and Councilmember
Xiong attended. Councilmember Xiong gave additional information about the tour and
the program they offer.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present— Left at 9:48 p.m.
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following item was pulled from the agenda due to Environmental Commissioner
Yingling being unable to attend the Council Meeting:
F1 b Resolution of Appreciation for Environmental Commissioner Ginny Yingling
The following items were added to the agenda under Appointments and Presentations,
Council Presentations:
Tartan Ice Arena
Green Team
Town Meeting
Rush Line Meeting
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Smith Ayes — All
The motion passed.
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E. APPROVAL OF MINUTES
1. Approval of January 9, 2017 City Council Workshop Minutes
Councilmember Abrams moved to approve the January 9, 2017 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
2. Approval of January 9, 2017 City Council Meeting Minutes
Councilmember Juenemann moved to approve the January 9, 2017 City Council
Meeting Minutes as submitted.
Seconded by Councilmember Smith Ayes — All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave the update to the council calendar.
b. Resolution of Appreciation for Environmental Commissioner Ginny
Yingling
This item was pulled from the agenda due to Commission Yingling being unable to
attend the meeting.
c. Presentation by Ramsey County Sheriff Jack Serier
Commissioner Victoria Reinhardt, Chair of the Ramsey County Board of
Commissioners addressed the council to introduce recently appointed Sheriff Jack
Serier. Sheriff Sherier addressed the council to give an update on the things going
on in the Sheriff's office.
2. Council Presentations
Tartan Ice Arena
Councilmember Smith gave an update on the Joint Powers Board Meeting for the Tartan
Ice Arena he attended last week. Councilmember Xiong gave additional information and
thanked Councilmember Smith for his leadership on the board.
Green Team
Councilmember Juenemann reported on the Green Team planning meeting she
attended last week.
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Councilmember Juenemann reported on the medication drop box that is located at City
Hall.
Town Meeting
Councilmember Abrams gave an update on the town hall meeting with legislators that
was held on Saturday, January 21, 2017 at Maplewood City Hall.
Rush Line Meeting
Mayor Slawik gave an update on the Rush Line Corridor transit-way from Hinckley to
Union Depot in St. Paul. Public Works Director Thompson gave additional information.
G. CONSENT AGENDA
Councilmember Juenemann moved to approve agenda items G1-G8.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 301,041.30 Checks # 99007 thru #99032
dated 01/10/2017
$ 260,315.68 Disbursements via debits to checking account
dated 01/03/17 thru 01/06/17
$ 299,411.56 Checks #99033 thru #99079
dated 01/10/17 thru 01/17/17
$ 324,609.25 Disbursements via debits to checking account
dated 01/09/17 thru 01/13/17
$ 1,185,377.79 Total Accounts Payable
PAYROLL
$ 563,061.63 Payroll Checks and Direct Deposits dated 01/13/17
$ 1,031.53 Payroll Deduction check # 99102517 thru # 99102518 dated 01/13/17
$ 564,093.16 Total Payroll
$ 1,749,470.95 GRAND TOTAL
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Seconded by Councilmember Xiong Ayes — All
The motion passed.
2. Approval of 2016 Carryovers, Transfers and Budget Adjustments
Councilmember Juenemann moved to approve the 2016 carryovers and authorize the
Finance Director to reduce the 2017 budget as needed for any carryover amount that is
not used for its specified purpose durinq the year; and authorize the Finance Director to
make the entries necessary to account for the transfers and direct the Finance Director to
make the budget adjustments necessary to complete the transactions.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
3. Approval of a Professional Service Agreement (PSA) Between the City of
Maplewood and Ramsey County for a Standalone Organics Drop Off Site
Councilmember Juenemann moved to approve to enter into a Professional Service
Agreement with Ramsey County for a drop off organics collection site.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
4. Approval of 2017 Master Group Contract between City of Maplewood and
Medica Insurance Company
Councilmember Juenemann moved to approve 2017 Master Group Contract with
Medica Insurance Company.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
5. Approval of Contract for KID CITY Project with the Amherst H. Wilder
Foundation and the City of Maplewood
Councilmember Juenemann moved to approve the Amherst H. Wilder Foundation
Consultant Contract and authorize the contract to be siqned by the City Manager.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
6. Approval of Contract for Professional GIS Services for 2017
Councilmember Juenemann moved to approve the Professional GIS Services Contract
for 2017 with Bolton and Menk, Inc., in a not-to-exceed amount of$54,732.00 and
authorize the Mayor and City Manager to siqn said contract.
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Seconded by Councilmember Xiong Ayes — All
The motion passed.
7. Fish Creek Trail Improvements, City Project 15-19
a. Approval of Resolution Directing Modification of Existing
Construction Contract, Change Order No. 1
b. Approval of Resolution Directing Reduction in Retainage
Councilmember Juenemann moved to approve the resolution Directing Modification of
the Existing Construction Contract, Change Order No. 1, City Project 15-19.
Resolution 17-01-1416
Directing Modification of Existing Construction Contract
Project 15-19, Change Order NO. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvement Project 15-19, Fish Creek Trail Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Fish Creek Trail Improvements, City Project 15-19, Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The Mayor and City Engineer are hereby authorized and directed to modify
the existing contract by executing said Change Order No. 1 which is an
increase of$78,924.94.
The revised contract amount is $309,216.94.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
Councilmember Juenemann moved to approve the resolution Directing Reduction in
Retainage from 5% to 2% for the Fish Creek Trail Improvements, City Project 15-19.
Resolution 17-01-1417
Directing Reduction of Retainage on Existing Construction Contract
Project 15-19
WHEREAS, the City Council of Maplewood, Minnesota has previously ordered
Improvement Project 15-19, Fish Creek Trail Improvements, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the contractor, Sunram Construction, Inc., has requested, by written
notice, a reduction in contract retainage,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the retainage within the construction contract is
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hereby authorized to be reduced, at the discretion of the City Engineer, from 5% to 2%.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
8. Lakewood-Sterling Area Street Improvements, City Project 15-11
a. Approval of Resolution Directing Modification of Existing
Construction Contract, Change Order No. 1
b. Approval of Resolution Directing Final Payment and Acceptance of
Project
Councilmember Juenemann moved to approve the resolution Directing Modification of
the Existing Construction Contract, Change Order No. 1, City Project 15-11,
Resolution 17-01-1418
Directing Modification of Existing Construction Contract
Project 15-11, Change Order NO. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvement Project 15-11, Lakewood-Sterling Area Street Improvements, and
has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Lakewood-Sterling Area Street Improvements, City Project 15-11,
Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
2. The Mayor and City Engineer are hereby authorized and directed to modify
the existing contract by executing said Change Order No. 1 which is an
increase of$129,015.16.
The revised contract amount is $1,101,158.16.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
Councilmember Juenemann moved to approve the resolution for Approving Final
Payment and Acceptance of Project for the Lakewood-Sterling Area Street
Improvements, City Project 15-11.
Resolution 17-01-1419
Approving Final Payment and Acceptance of Project
Project 15-11
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
the Lakewood-Sterling Area Street Improvements, City Project 15-11, and has let a
construction contract, and
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WHEREAS, the City Engineer for the City of Maplewood has determined that the
Lakewood-Sterling Area Street Improvements, City Project 15-11 is complete and
recommends acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
City Project 15-11 is complete and maintenance of this improvement is accepted
by the City; the final construction cost is $1,101,158.76. Final payment to Midwest
Asphalt, Inc. and the release of any retainage or escrow is hereby authorized.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
1. Consider Approval of 2017 City Council Appointments to Boards,
Commissions and Miscellaneous Groups
City Manager Coleman presented the staff report and requested the council create a
rotation of council members to be appointed with the Mayor to the Development
Committee, which is the committee specifically designed for the sole purpose of working
directly with the City Manager on their annual performance evaluation.
Councilmember Abrams moved to approve the appointment of Councilmember
Juenemann as the 2017 Acting Mayor and create a rotation for the Development
Committee for City Manager annual performance evaluations.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
Councilmember Abrams moved to appoint Councilmember Juenemann to the
Development Committee to begin after the completion of the 2016 City Manager annual
performance evaluation; and add the Development Committee to the list of City Council
annual appointments.
Seconded by Councilmember Smith Ayes — All
The motion passed.
J. NEW BUSINESS
1. Consider Approval of a Conditional Use Permit Resolution for Health
Partners' Proposed Intensive Residential Treatment Services Program, 2715
Upper Afton Road
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Economic Development Coordinator Martin gave the staff report and answered
questions of the council. Babette Apland, Vice President of Behavioral Health with
Health Partners addressed the council to give additional information about the project
and answer questions of the council. Jayne Quinlan, Director of Community Support
Programs with Health Partners addressed the council to answer additional questions.
Councilmember Smith reported on the meeting Health Partners held with the Community
regarding the project.
The following people spoke:
Clara Rusch, 479 Highpoint Curve S.
Tom Berkas, 675 Eldridge Avenue W.
Alex Gordon, 2322 Maine Avenue E.
Bob Zick, North St. Paul Resident
Police Chief Schnell answered questions of the council related to public safety. City
Attorney Ron Batty gave additional information about Conditional Use Permit Resolution
submitted by Carver Elementary School Parent Teacher Organization.
Councilmember Abrams moved to table the consideration of a Conditional Use Permit
Resolution for Health Partners' Proposed Intensive Residential Treatment Services
Program, 2715 Upper Afton Road and send back to staff to strengthen the conditions
outlined in Conditional Use Permit; and reach out to the Carver Parent Teachers
Organization and the Principal at Carver Elementary School.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
The council took a recess at 9:39.
The council reconvened at 9:48.
Councilmember Abrams was not present for the remainder of the meeting.
2. Consider Approval of Resolution for a Lawful Gambling Premises Permit for
Hill Murray Father's Club to Conduct Gambling Activities at the Crooked Pint
Ale House, 1734 Adolphus Street
Business Licensing Specialist Beggs gave the staff report. Bradd Soutor, Gambling
Manager for the Hill Murray Father's Club addressed the council to give additional
information.
Councilmember Juenemann moved to approve the resolution for a Lawful Gambling
Premises Permit for Hill Murray Father's Club to conduct gambling activities at the
Crooked Pint Ale House, 1734 Adolphus Street.
Resolution 17-01-1420
Lawful Gambling Premises Permit for
Hill Murray Father's Club at Crooked Pint Ale House, 1734 Adolphus Street
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that
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the premises permit for lawful gambling is approved for Hill Murray Father's Club to
conduct gambling activities at Crooked Pint Ale House, 1734 Adolphus St, Maplewood,
MN.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling
Control Division of the Minnesota Department of Gaming approve said permit application
as being in compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City
Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for
their approval.
Seconded by Councilmember Xiong Ayes — Mayor Slawik, Council
Members Juenemann,
Xiong and Smith
The motion passed.
3. Consider Approval of New Intoxicating Liquor Establishment Managers —
Chili's Bar& Grill #224, Chipotle Mexican Restaurant#224, Outback
Steakhouse, and Tokyo Sushi All You Can Eat
Business Licensing Specialist Beggs gave the staff report and answered questions of
the council. Dave Vannes, Manager at Chili's Bar & Grill; Dawn Dupris, Manager at
Outback Steakhouse; Ming Li, Manager at Toyko Sushi All You Can Eat; and Bill Ruff,
Manager at Chipotle addressed the council to give additional information.
Councilmember Xiong moved to approve the Intoxicating Liquor Establishment
Managers for Chili's Bar& Grill #224, Chipotle Mexican Restaurant#224, Outback
Steakhouse, and Tokyo Sushi - All You Can Eat.
Seconded by Councilmember Smith Ayes — Mayor Slawik, Council
Members Juenemann,
Xiong and Smith
The motion passed.
4. Consider Approval of Resolution Authorizing Preparation of Plans and
Specifications for Municipal Building Improvements, City Project 17-01
Public Works Director Thompson gave the staff report and answer questions of the
council.
Councilmember Juenemann moved to approve the resolution Authorizing the
Preparation of Plans and Specification for the Municipal Buildinq Improvements, Project
17-01.
Resolution 17-01-1421
Authorizing Preparation of Plans and Specifications
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WHEREAS, the City of Maplewood completed a citywide asset management
study in 2015 to inform the decision making process for building facility improvements,
and
WHEREAS, the proposed Municipal Building Improvements, City Project 17-01,
have been prioritized and are identified in the approved 2017-2021 Capital Improvement
Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. The proposed Municipal Building Improvements, City Project 17-01, are
hereby authorized to proceed and plans and specification shall be developed
in order to bid the project according to State Statute.
2. The professional services firm, and authorized consultant, shall be SEH, Inc.
SEH, Inc. shall be authorized in an amount of$73,200.00 upon signature of
the Supplemental Letter Agreement for Services by the Mayor and City
Manager.
3. The Finance Director is hereby authorized to make the financial transfers
necessary for the preparation of plans and specifications. A proposed budget
of$765,000.00 shall be established. The proposed financing is CIP Bond
revenue from the 2016 issuance.
Seconded by Councilmember Smith Ayes — Mayor Slawik, Council
Members Juenemann,
Xiong and Smith
The motion passed.
5. Consider Approval of Resolution Authorizing Preparation of Plans and
Specifications for Nature Center Building Improvements, City Project 17-02
Public Works Director Thompson gave the staff report and answer questions of the
council.
Councilmember Juenemann moved to approve the resolution Authorizing the
Preparation of Plans and Specification for the Nature Center Building Improvements,
Project 17-02.
Resolution 17-01-1422
Authorizing Preparation of Plans and Specifications
WHEREAS, the City of Maplewood completed a citywide asset management
study in 2015 to inform the decision making process for building facility improvements,
and
WHEREAS, the proposed Nature Center Building Improvements, City Project 17-
02, have been prioritized and are identified in the approved 2017-2021 Capital
Improvement Plan.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. The proposed Nature Center Building Improvements, City Project 17-02, are
hereby authorized to proceed and plans and specification shall be developed
in order to bid the project according to State Statute.
2. The professional services firm, and authorized consultant, shall be SEH, Inc.
SEH, Inc. shall be authorized in an amount of$23,400.00 upon signature of
the Supplemental Letter Agreement for Services by the Mayor and City
Manager.
3. The Finance Director is hereby authorized to make the financial transfers
necessary for the preparation of plans and specifications. A proposed budget
of$220,000.00 shall be established.
Seconded by Councilmember Smith Ayes — Mayor Slawik, Council
Members Juenemann,
Xiong and Smith
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS —All presentations have a limit of 3 minutes.
Bob Zick, North St. Paul Resident
No one else spoke
M. ADJOURNMENT
Mayor Slawik adjourned the meeting at 10:16 p.m.
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