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HomeMy WebLinkAbout2017-03-27 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 27, 2017 City Hall, Council Chambers Meeting No. 06-17 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:10 p.m. by Mayor Slawik. Mayor Slawik reported on "Laugh In — Day of Laughter" that will be taking place on April 1, 2017 at the Maplewood Community Center. Recreation Manager Robbins gave additional information about the event. M.A. Rosko from Fox 9 will be doing a promo for Kid City on Thursday, March 30, 2017 at the Maplewood Community Center/YMCA. Mayor Slawik reported on the Business Council meeting that she, Councilmember Smith and City Manager Coleman attended the past week. Police Chief Schnell was also in attendance and gave a talk about business partnerships with the Police Department about how to prevent and manage crime. Councilmember Smith gave additional information about the meeting. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda under Appointments and Presentations, Council Presentations: City Clean Up Harvest Park Farm Rice-Larpenteur Corridor Rush Line Councilmember Smith moved to approve the agenda as amended. Seconded by Councilmember Xiong Ayes — All The motion passed. E. APPROVAL OF MINUTES 1. Approval of March 13, 2017 City Council Workshop Minutes March 27, 2017 1 City Council Meeting Minutes Councilmember Xiong moved to approve the March 13, 2017 City Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann Ayes — All The motion passed. 2. Approval of March 13, 2017 City Council Meeting Minutes Councilmember Abrams moved to approve the March 13, 2017 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes — All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar. b. Presentation of the Maplewood Police Department's Chief's Award to 3M for their Support and Donation of 3M-Made Ballistic Helmets Police Chief Schnell introduced the staff report. Sergeant Steiner of the Maplewood Police Department addressed the council to give the staff report. Police Chief Schnell presented Scott Swanson and Kevin Malley, Representatives of 3M with a plaque of appreciation. Scott Swanson and Kevin Malley addressed the council to give additional information. c. Approval of 2016 Parks and Recreation Commission Annual Report Commissioner Craig Brannon gave the 2016 Parks and Recreation Commission annual report. Councilmember Juenemann moved to approve the 2016 Parks and Recreation Commission Annual Report. Seconded by Councilmember Abrams Ayes — All The motion passed. d. Approval of Resolution Proclaiming May 6, 2017 Arbor Day Natural Resources Coordinator Gaynor gave the staff report and read the resolution proclaiming May 6, 2017 as Arbor Day. Councilmember Juenemann moved to approve the Resolution Proclaiming May 6, March 27, 2017 2 City Council Meeting Minutes 2017 Arbor Day. Resolution 17-03-1441 Resolution Proclaiming Arbor Day 2017 WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and WHEREAS, this holiday, called Arbor Day, is now observed throughout the nation and the world, and WHEREAS, the health of people is tied to the health of our forests, and WHEREAS, trees help improve human health by reducing air pollution and reducing exposure to the sun's UV rays, and improving mental health by reducing stress and increasing concentration, and WHEREAS, trees can reduce the erosion of topsoil by wind and water, cut heating and cooling costs, moderate temperatures, produce oxygen, and provide habitat for wildlife, and WHEREAS, trees are a renewable resource giving us paper, wood for homes, fuel for fires, and countless other wood products, and WHEREAS, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and WHEREAS, trees are a source of joy and beauty, NOW, THEREFORE, BE IT RESOLVED THAT May 6, 2017, is hereby designated Arbor Day in the City of Maplewood. Further, all citizens are encouraged to celebrate Arbor Day and support efforts to protect our trees and woodlands. Seconded by Councilmember Abrams Ayes — All The motion passed. 2. Council Presentations City Clean Up Councilmember Juenemann reminded residents that Saturday, April 22, 2017 is the annual city clean up at Aldrich Arena. Harvest Park Farm Councilmember Juenemann reported that the city is part of a park agriculture suburban cultural program that is part of a training program mainly for minority and immigrant March 27, 2017 3 City Council Meeting Minutes farmers, but anyone can participate. Rice-Larpenteur Corridor Councilmember Juenemann reported on the Rice-Larpenteur Corridor Improvements and encouraged Maplewood residents to participate in the Citizen Advisory Committee. Rush Line Mayor Slawik reported there is a flyer out about the Rush Line Corridor and a public hearing has been scheduled; and the locally preferred alternative route was decided. Public Works Thompson gave additional information about the Rush Line Corridor. G. CONSENT AGENDA Councilmember Juenemann moved to approve agenda items G1-G10. Seconded by Councilmember Abrams Ayes — All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 458,481.28 Checks # 99345 thru #99383 dated 03/14/2017 $ 314,670.57 Disbursements via debits to checking account dated 03/06/17 thru 03/10/17 $ 95,150.99 Checks #99384 thru #99405 dated 03/21/17 $ 530,183.56 Disbursements via debits to checking account dated 03/13/17 thru 03/17/17 $ 1,398,486.40 Total Accounts Payable PAYROLL: $ 529,637.47 Payroll Checks and Direct Deposits dated 03/10/17 $ 1,111.53 Payroll Deduction check # 99102625 thru # 99102627 dated 03/10/17 $ 530,749.00 Total Payroll $ 1,929,235.40 GRAND TOTAL March 27, 2017 4 City Council Meeting Minutes Seconded by Councilmember Abrams Ayes — All The motion passed. 2. Approve 2017 Transfers and Payments to Close TIF Funds Councilmember Juenemann moved to approve the transfers and payments necessary to close TIF Fund 413 and TIF Fund 414, as follows: Transfers: From Fund To Fund Amount Description TIF 1-1 (413) Debt Service (363) $15,506.67 Annual debt service 2018 TIF 1-2 (414) Debt Service (363) $26,870.00 Annual debt service 2018 TIF 1-2 (414) Debt Service (363) $ 5,486.33 Pooled 1-1 debt service 2018 TIF 1-2 414 General Fund 101 $ 1,913.70 TIF Administration fees 2017 TIF 1-2 414 General Fund 101 $ 2,329.40 Pooled Administration 1-1 fees 2017 Payment: From Fund ITo Recipient jAmount IDescription TIF 1-2 IRamsey County 1$71,096.73 lExcess TIF revenue TIF 1-2 Seconded by Councilmember Abrams Ayes — All The motion passed. 3. Approval to Purchase Networking Equipment for Police Squad Cars Councilmember Juenemann moved to approve the purchase of networkinq equipment to be used in police squad cars in the amount of$27,575. Seconded by Councilmember Abrams Ayes — All The motion passed. 4. Approval Authorizing Purchase of Bituminous Materials for 2017 Councilmember Juenemann moved to approve the purchase of bituminous materials in an amount up to $80,000.00 from TA Schifsky and Sons durinq the 2017 calendar year. Seconded by Councilmember Abrams Ayes — All The motion passed. 5. Approval Authorizing Ramsey County to Perform 2017 Street Striping Councilmember Juenemann moved to approve the pavement striping services in 2017 in an amount not to exceed $24,000.00 from Ramsey County. March 27, 2017 5 City Council Meeting Minutes Seconded by Councilmember Abrams Ayes — All The motion passed. 6. Approval of Agreements for Maplewood Care Group LLC, Project 16-33 a. Cooperative Agreement with Ramsey County for Public Improvements b. Development Agreement with Maplewood Care Group LLC Councilmember Juenemann moved to approve the Cooperative Agreement with Ramsey County for Public Improvements for Maplewood Care Group LLC, Project 16- 33. Seconded by Councilmember Abrams Ayes — All The motion passed. Councilmember Juenemann moved to approve the Development Agreement with Maplewood Care Group LLC, Project 16-33. Seconded by Councilmember Abrams Ayes — All The motion passed. 7. Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for April 24, 2017, Pond/Dorland Area Street Improvements, City Project 16-12 Councilmember Juenemann moved to approve the resolution for Accepting Assessment Roll and Ordering Assessment Hearing, for the Pond/Dorland Area Street Improvements, City Project 16-12. Resolution 17-03-1442 Accepting Assessment Roll and Ordering Assessment Hearing WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council, prepared an assessment roll for the Pond/Dorland Area Street Improvements, City Project 16-12, and the said assessment roll is on file in the office of the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 24th day of April 2017, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owner of all property affected by said assessment. March 27, 2017 6 City Council Meeting Minutes The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Seconded by Councilmember Abrams Ayes — All The motion passed. 8. Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for April 24, 2017, Hillwood-Crestview Area Street Improvements, Project 16-13 Councilmember Juenemann moved to approve the resolution for Acceptinq Assessment Roll and Ordering Assessment Hearing, for the Hillwood-Crestview Area Street Improvements, City Project 16-13. Resolution 17-03-1443 Accepting Assessment Roll and Ordering Assessment Hearing WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council, prepared an assessment roll for the Hillwood-Crestview Area Street Improvements, City Project 16-13, and the said assessment roll is on file in the office of the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 24th day of April 2017, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owner of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Seconded by Councilmember Abrams Ayes — All The motion passed. 9. Approval and Reauthorization of Contract with and between the Maplewood Police Department and Computer Forensic Services, Inc. for Digital Forensic Analysis Services March 27, 2017 7 City Council Meeting Minutes Councilmember Juenemann moved to approve the City Manager finalize and execute the professional service agreement between the City of Maplewood and Computer Forensics Services not to exceed $45,000.00. Seconded by Councilmember Abrams Ayes — All The motion passed. 10. Approval of Bid for Communications Studio Councilmember Juenemann moved to approve Tierney's bid in the amount of $29,355.71 and begin construction of the City's communications studio. Seconded by Councilmember Abrams Ayes — All The motion passed. H. PUBLIC HEARINGS 1. Public Hearing to Receive Input on Tax Abatement Bonds, 2017A Finance Director Paulseth introduced the staff report. Terri Heaton, Senior Vice President with Springsted addressed the council to give the report. Mayor Slawik opened the public hearing. The following people spoke: Tim Kinley, Maplewood Resident Bob Zick, North St. Paul Resident Kevin Berglund, Maplewood Resident Mayor Slawik closed the public hearing. Terri Heaton, Senior Vice President with Springsted readdressed the council to answer questions and give additional information. Councilmember Xiong moved to approve Resolution Approving Property Tax Abatements. Resolution 17-03-1444 Resolution Approving Property Tax Abatements BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the "City"), as follows: WHEREAS, the City proposes to finance improvements to the Maplewood Community Center building and the Nature Center (together, the "Project"), located in the City. The City proposes to use the abatement for the purposes provided for in the Abatement Law (as hereinafter defined), including the Project. The proposed term of the abatement will be for up to ten (10) years in an amount not to exceed $1,850,000. The abatement will apply to the City's share of the property taxes (the "Abatement") derived March 27, 2017 8 City Council Meeting Minutes from the property described by property identification numbers on the attached "Exhibit A" (the "Property"); and WHEREAS, on the date hereof, the Council held a public hearing on the question of the Abatement, and said hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof; and WHEREAS, the City Council proposes to issue its General Obligation Tax Abatement Bonds (the "Bonds") in an amount not to exceed $1,850,000; and WHEREAS. the Abatement will be pledged to the payments of the Bonds. The proceeds of said Bonds shall be used to finance the Project. WHEREAS, the Abatement is authorized under Minnesota Statutes, Sections 469.1812 through 469.1815, as amended (the "Abatement Law"). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Findings for the Abatement. The City Council hereby makes the following findings: (a) The Council expects the benefits to the City of the Abatement to at least equal or exceed the costs to the City thereof. (b) Granting the Abatement is in the public interest because it will: (i) provide or help acquire or construct public facilities; and (ii) help provide access to services for residents of the political subdivision. (c) The Property is not and will not be located in a tax increment financing district during the Abatement period. (d) In any year, the total amount of property taxes abated by the City by this and other abatement resolutions, if any, shall not exceed ten percent (10%) of net tax capacity of the City for the taxes payable year to which the abatement applies or $200,000, whichever is greater (the "Abatement Limit"). The City may grant other abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. 2. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows: (a) The Abatement shall be for up to a ten (10) year period and shall apply to the taxes payable in the years 2018 through 2027, inclusive. (b) The City will abate the City's share of property tax amount which the City March 27, 2017 9 City Council Meeting Minutes receives from the Property, cumulatively not to exceed $1,850,000. (c) The Abatement shall be subject to all the terms and limitations of the Abatement Law. Seconded by Councilmember Abrams Ayes — All The motion passed. I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Report from Kelly & Lemmons, Prosecuting Attorneys City Manager Coleman shared an announcement that Captain Joseph Kelly, a member of Kelly & Lemmons Law firm received the General Douglas MacArthur Leadership Award. City Manager Coleman then introduced the staff report. Kevin Beck with Kelly & Lemmons Law Firm addressed the council to give the prosecuting attorney's report. 2. Consider Request for Outdoor Concert at Myth Live, 3090 Southlawn Drive City Clerk Sindt gave the staff report. Police Chief Schnell gave additional information about the proposed outdoor event and answered questions of the council. Barrie Borchers, General Manager of Audio Visions of Minnesota addressed the council to give additional information about the event and answer questions of the council. Councilmember Abrams moved to approve the large assembly and noise waiver permits for the outdoor event "I Love the 90's —The Party Continues" to be held at Myth Live located at 3090 Southlawn Drive on August 5, 2017 from 7:00 P.M. to 10:00 p.m. and the applicant will attempt to flyer or advise the neighbors that the event will be occurring. Seconded by Councilmember Smith Ayes — Mayor Slawik, Council Members Abrams, Smith and Xiong Nays — Councilmember Juenemann The motion passed. 3. Consider Approval of Local Historic Designation for Gladstone Savanna Ginny Gaynor, Natural Resources Coordinator and Heritage Preservation Commission staff liaison gave the staff presentation and answered questions of the council. Councilmember Xiong moved to approve the Local Historic Designation for Gladstone Savanna. Seconded by Councilmember Juenemann Ayes — All The motion passed. March 27, 2017 10 City Council Meeting Minutes 4. Consider Approval of a Temporary Construction Easement in Favor of the Metropolitan Council at 2228 Maplewood Drive N, MCES Interceptor Pipe Rehabilitation, Project 16-32 Public Works Director Thompson gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve a temporary construction easement in favor of the Metropolitan Council at 2228 Maplewood Drive N as part of the MCES Interceptor Pipe Rehabilitation, Project 16-32; authorizes the Mayor and City Manager to sign the offer letter and easement signifying approval of granting said temporary construction easement. Seconded by Councilmember Abrams Ayes — All The motion passed. 5. Report on Final Policy Implementation Recommended by the "Use of Force Workgroup" and Considerations for Community Involvement in the Future Police Chief Schnell gave the staff report and answered questions of the council. Councilmember Abrams moved to remove this item from the agenda at the request of Police Chief Schnell. Police Chief Schnell will withdraw from the process and engage the consultants, work group members and police officers that were involved in the discussion to come back with a final recommendation. Seconded by Councilmember Juenemann Ayes — Council Members Abrams, Juenemann and Xiong Nays — Mayor Slawik and Councilmember Smith The motion passed. Councilmember Smith moved to direct the City Manager and Police Chief to bring this item back to the council within 60 days. Seconded by Mayor Slawik Ayes — All The motion passed. 6. City Manager Performance Evaluation a. Intent to Close Meeting (§13D.05 subd. 3a) City Attorney Ron Batty stated the reason the council will be going into closed session. Councilmember Juenemann moved to close the regular meetinq per Minnesota Statutes, section 13D.05, Subd 3(a), to evaluate the annual performance of Melinda Coleman, City Manager. March 27, 2017 11 City Council Meeting Minutes The following were present during the closed session: Mayor Slawik, Councilmember Abrams, Councilmember Juenemann, Councilmember Smith, Councilmember Xiong, City Attorney Ron Batty, and City Manager Melinda Coleman. Seconded by Councilmember Xiong Ayes — All The motion passed. Mayor Slawik closed the meeting at 9:57 p.m. Mayor Slawik called the meeting back to order at 10:20 p.m. Mayor Slawik gave a summary of the closed session. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Slawik adjourned the meeting at 10:22 p.m. March 27, 2017 12 City Council Meeting Minutes