HomeMy WebLinkAbout2017-03-27 City Council Meeting Minutes MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, March 27, 2017
City Hall, Council Chambers
Meeting No. 06-17
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:10 p.m. by Mayor Slawik.
Mayor Slawik reported on "Laugh In — Day of Laughter" that will be taking place on April
1, 2017 at the Maplewood Community Center. Recreation Manager Robbins gave
additional information about the event. M.A. Rosko from Fox 9 will be doing a promo for
Kid City on Thursday, March 30, 2017 at the Maplewood Community Center/YMCA.
Mayor Slawik reported on the Business Council meeting that she, Councilmember Smith
and City Manager Coleman attended the past week. Police Chief Schnell was also in
attendance and gave a talk about business partnerships with the Police Department
about how to prevent and manage crime. Councilmember Smith gave additional
information about the meeting.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda under Appointments and Presentations,
Council Presentations:
City Clean Up
Harvest Park Farm
Rice-Larpenteur Corridor
Rush Line
Councilmember Smith moved to approve the agenda as amended.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of March 13, 2017 City Council Workshop Minutes
March 27, 2017 1
City Council Meeting Minutes
Councilmember Xiong moved to approve the March 13, 2017 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
2. Approval of March 13, 2017 City Council Meeting Minutes
Councilmember Abrams moved to approve the March 13, 2017 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave the update to the council calendar.
b. Presentation of the Maplewood Police Department's Chief's Award to 3M
for their Support and Donation of 3M-Made Ballistic Helmets
Police Chief Schnell introduced the staff report. Sergeant Steiner of the
Maplewood Police Department addressed the council to give the staff report.
Police Chief Schnell presented Scott Swanson and Kevin Malley, Representatives
of 3M with a plaque of appreciation. Scott Swanson and Kevin Malley addressed
the council to give additional information.
c. Approval of 2016 Parks and Recreation Commission Annual Report
Commissioner Craig Brannon gave the 2016 Parks and Recreation Commission
annual report.
Councilmember Juenemann moved to approve the 2016 Parks and Recreation
Commission Annual Report.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
d. Approval of Resolution Proclaiming May 6, 2017 Arbor Day
Natural Resources Coordinator Gaynor gave the staff report and read the
resolution proclaiming May 6, 2017 as Arbor Day.
Councilmember Juenemann moved to approve the Resolution Proclaiming May 6,
March 27, 2017 2
City Council Meeting Minutes
2017 Arbor Day.
Resolution 17-03-1441
Resolution Proclaiming Arbor Day 2017
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees,
and
WHEREAS, this holiday, called Arbor Day, is now observed throughout the
nation and the world, and
WHEREAS, the health of people is tied to the health of our forests, and
WHEREAS, trees help improve human health by reducing air pollution and
reducing exposure to the sun's UV rays, and improving mental
health by reducing stress and increasing concentration, and
WHEREAS, trees can reduce the erosion of topsoil by wind and water, cut
heating and cooling costs, moderate temperatures, produce oxygen,
and provide habitat for wildlife, and
WHEREAS, trees are a renewable resource giving us paper, wood for homes,
fuel for fires, and countless other wood products, and
WHEREAS, trees in our city increase property values, enhance the economic
vitality of business areas, and beautify our community, and
WHEREAS, trees are a source of joy and beauty,
NOW, THEREFORE, BE IT RESOLVED THAT May 6, 2017, is hereby designated
Arbor Day in the City of Maplewood.
Further, all citizens are encouraged to celebrate Arbor Day and support
efforts to protect our trees and woodlands.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
2. Council Presentations
City Clean Up
Councilmember Juenemann reminded residents that Saturday, April 22, 2017 is the
annual city clean up at Aldrich Arena.
Harvest Park Farm
Councilmember Juenemann reported that the city is part of a park agriculture suburban
cultural program that is part of a training program mainly for minority and immigrant
March 27, 2017 3
City Council Meeting Minutes
farmers, but anyone can participate.
Rice-Larpenteur Corridor
Councilmember Juenemann reported on the Rice-Larpenteur Corridor Improvements
and encouraged Maplewood residents to participate in the Citizen Advisory Committee.
Rush Line
Mayor Slawik reported there is a flyer out about the Rush Line Corridor and a public
hearing has been scheduled; and the locally preferred alternative route was decided.
Public Works Thompson gave additional information about the Rush Line Corridor.
G. CONSENT AGENDA
Councilmember Juenemann moved to approve agenda items G1-G10.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 458,481.28 Checks # 99345 thru #99383
dated 03/14/2017
$ 314,670.57 Disbursements via debits to checking account
dated 03/06/17 thru 03/10/17
$ 95,150.99 Checks #99384 thru #99405
dated 03/21/17
$ 530,183.56 Disbursements via debits to checking account
dated 03/13/17 thru 03/17/17
$ 1,398,486.40 Total Accounts Payable
PAYROLL:
$ 529,637.47 Payroll Checks and Direct Deposits dated 03/10/17
$ 1,111.53 Payroll Deduction check # 99102625 thru # 99102627 dated 03/10/17
$ 530,749.00 Total Payroll
$ 1,929,235.40 GRAND TOTAL
March 27, 2017 4
City Council Meeting Minutes
Seconded by Councilmember Abrams Ayes — All
The motion passed.
2. Approve 2017 Transfers and Payments to Close TIF Funds
Councilmember Juenemann moved to approve the transfers and payments necessary to
close TIF Fund 413 and TIF Fund 414, as follows:
Transfers:
From Fund To Fund Amount Description
TIF 1-1 (413) Debt Service (363) $15,506.67 Annual debt service 2018
TIF 1-2 (414) Debt Service (363) $26,870.00 Annual debt service 2018
TIF 1-2 (414) Debt Service (363) $ 5,486.33 Pooled 1-1 debt service 2018
TIF 1-2 414 General Fund 101 $ 1,913.70 TIF Administration fees 2017
TIF 1-2 414 General Fund 101 $ 2,329.40 Pooled Administration 1-1 fees 2017
Payment:
From Fund ITo Recipient jAmount IDescription
TIF 1-2 IRamsey County 1$71,096.73 lExcess TIF revenue TIF 1-2
Seconded by Councilmember Abrams Ayes — All
The motion passed.
3. Approval to Purchase Networking Equipment for Police Squad Cars
Councilmember Juenemann moved to approve the purchase of networkinq equipment to
be used in police squad cars in the amount of$27,575.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
4. Approval Authorizing Purchase of Bituminous Materials for 2017
Councilmember Juenemann moved to approve the purchase of bituminous materials in
an amount up to $80,000.00 from TA Schifsky and Sons durinq the 2017 calendar year.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
5. Approval Authorizing Ramsey County to Perform 2017 Street Striping
Councilmember Juenemann moved to approve the pavement striping services in 2017 in
an amount not to exceed $24,000.00 from Ramsey County.
March 27, 2017 5
City Council Meeting Minutes
Seconded by Councilmember Abrams Ayes — All
The motion passed.
6. Approval of Agreements for Maplewood Care Group LLC, Project 16-33
a. Cooperative Agreement with Ramsey County for Public Improvements
b. Development Agreement with Maplewood Care Group LLC
Councilmember Juenemann moved to approve the Cooperative Agreement with
Ramsey County for Public Improvements for Maplewood Care Group LLC, Project 16-
33.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
Councilmember Juenemann moved to approve the Development Agreement with
Maplewood Care Group LLC, Project 16-33.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
7. Approval of Resolution Accepting Assessment Roll and Ordering
Assessment Hearing for April 24, 2017, Pond/Dorland Area Street
Improvements, City Project 16-12
Councilmember Juenemann moved to approve the resolution for Accepting Assessment
Roll and Ordering Assessment Hearing, for the Pond/Dorland Area Street
Improvements, City Project 16-12.
Resolution 17-03-1442
Accepting Assessment Roll and Ordering Assessment Hearing
WHEREAS, the Clerk and the City Engineer have, at the direction of the City
Council, prepared an assessment roll for the Pond/Dorland Area Street Improvements,
City Project 16-12, and the said assessment roll is on file in the office of the City
Engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. A hearing shall be held on the 24th day of April 2017, at the city hall at
7:00 p.m. to pass upon such proposed assessment and at such time and place all
persons owning property affected by such improvement will be given an opportunity to
be heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the
proposed assessment to be published in the official newspaper, at least two weeks prior
to the hearing, and to mail notices to the owner of all property affected by said
assessment.
March 27, 2017 6
City Council Meeting Minutes
The notice of hearing shall state the date, time and place of hearing, the general
nature of the improvement, the area to be assessed, that the proposed assessment roll
is on file with the clerk and city engineer and that written or oral objections will be
considered.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
8. Approval of Resolution Accepting Assessment Roll and Ordering
Assessment Hearing for April 24, 2017, Hillwood-Crestview Area Street
Improvements, Project 16-13
Councilmember Juenemann moved to approve the resolution for Acceptinq Assessment
Roll and Ordering Assessment Hearing, for the Hillwood-Crestview Area Street
Improvements, City Project 16-13.
Resolution 17-03-1443
Accepting Assessment Roll and Ordering Assessment Hearing
WHEREAS, the Clerk and the City Engineer have, at the direction of the City
Council, prepared an assessment roll for the Hillwood-Crestview Area Street
Improvements, City Project 16-13, and the said assessment roll is on file in the office of
the City Engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. A hearing shall be held on the 24th day of April 2017, at the city hall at
7:00 p.m. to pass upon such proposed assessment and at such time and place all
persons owning property affected by such improvement will be given an opportunity to
be heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the
proposed assessment to be published in the official newspaper, at least two weeks prior
to the hearing, and to mail notices to the owner of all property affected by said
assessment.
The notice of hearing shall state the date, time and place of hearing, the general
nature of the improvement, the area to be assessed, that the proposed assessment roll
is on file with the clerk and city engineer and that written or oral objections will be
considered.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
9. Approval and Reauthorization of Contract with and between the Maplewood
Police Department and Computer Forensic Services, Inc. for Digital Forensic
Analysis Services
March 27, 2017 7
City Council Meeting Minutes
Councilmember Juenemann moved to approve the City Manager finalize and execute
the professional service agreement between the City of Maplewood and Computer
Forensics Services not to exceed $45,000.00.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
10. Approval of Bid for Communications Studio
Councilmember Juenemann moved to approve Tierney's bid in the amount of
$29,355.71 and begin construction of the City's communications studio.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
H. PUBLIC HEARINGS
1. Public Hearing to Receive Input on Tax Abatement Bonds, 2017A
Finance Director Paulseth introduced the staff report. Terri Heaton, Senior Vice
President with Springsted addressed the council to give the report.
Mayor Slawik opened the public hearing. The following people spoke:
Tim Kinley, Maplewood Resident
Bob Zick, North St. Paul Resident
Kevin Berglund, Maplewood Resident
Mayor Slawik closed the public hearing.
Terri Heaton, Senior Vice President with Springsted readdressed the council to answer
questions and give additional information.
Councilmember Xiong moved to approve Resolution Approving Property Tax
Abatements.
Resolution 17-03-1444
Resolution Approving Property Tax Abatements
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the
"City"), as follows:
WHEREAS, the City proposes to finance improvements to the Maplewood
Community Center building and the Nature Center (together, the "Project"), located in
the City. The City proposes to use the abatement for the purposes provided for in the
Abatement Law (as hereinafter defined), including the Project. The proposed term of the
abatement will be for up to ten (10) years in an amount not to exceed $1,850,000. The
abatement will apply to the City's share of the property taxes (the "Abatement") derived
March 27, 2017 8
City Council Meeting Minutes
from the property described by property identification numbers on the attached "Exhibit
A" (the "Property"); and
WHEREAS, on the date hereof, the Council held a public hearing on the question
of the Abatement, and said hearing was preceded by at least 10 days but not more than
30 days prior published notice thereof; and
WHEREAS, the City Council proposes to issue its General Obligation Tax
Abatement Bonds (the "Bonds") in an amount not to exceed $1,850,000; and
WHEREAS. the Abatement will be pledged to the payments of the Bonds. The
proceeds of said Bonds shall be used to finance the Project.
WHEREAS, the Abatement is authorized under Minnesota Statutes, Sections
469.1812 through 469.1815, as amended (the "Abatement Law").
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. Findings for the Abatement. The City Council hereby makes the following
findings:
(a) The Council expects the benefits to the City of the Abatement to at least
equal or exceed the costs to the City thereof.
(b) Granting the Abatement is in the public interest because it will:
(i) provide or help acquire or construct public facilities; and
(ii) help provide access to services for residents of the political
subdivision.
(c) The Property is not and will not be located in a tax increment financing
district during the Abatement period.
(d) In any year, the total amount of property taxes abated by the City by this
and other abatement resolutions, if any, shall not exceed ten percent (10%) of net
tax capacity of the City for the taxes payable year to which the abatement applies or
$200,000, whichever is greater (the "Abatement Limit"). The City may grant other
abatements permitted under the Abatement Law after the date of this resolution,
provided that to the extent the total abatements in any year exceed the Abatement
Limit the allocation of the Abatement limit to such other abatements is subordinate to
the Abatement granted by this resolution.
2. Terms of Abatement. The Abatement is hereby approved. The terms of the
Abatement are as follows:
(a) The Abatement shall be for up to a ten (10) year period and shall apply to
the taxes payable in the years 2018 through 2027, inclusive.
(b) The City will abate the City's share of property tax amount which the City
March 27, 2017 9
City Council Meeting Minutes
receives from the Property, cumulatively not to exceed $1,850,000.
(c) The Abatement shall be subject to all the terms and limitations of the
Abatement Law.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Report from Kelly & Lemmons, Prosecuting Attorneys
City Manager Coleman shared an announcement that Captain Joseph Kelly, a member
of Kelly & Lemmons Law firm received the General Douglas MacArthur Leadership
Award. City Manager Coleman then introduced the staff report. Kevin Beck with Kelly &
Lemmons Law Firm addressed the council to give the prosecuting attorney's report.
2. Consider Request for Outdoor Concert at Myth Live, 3090 Southlawn Drive
City Clerk Sindt gave the staff report. Police Chief Schnell gave additional information
about the proposed outdoor event and answered questions of the council. Barrie
Borchers, General Manager of Audio Visions of Minnesota addressed the council to give
additional information about the event and answer questions of the council.
Councilmember Abrams moved to approve the large assembly and noise waiver permits
for the outdoor event "I Love the 90's —The Party Continues" to be held at Myth Live
located at 3090 Southlawn Drive on August 5, 2017 from 7:00 P.M. to 10:00 p.m. and the
applicant will attempt to flyer or advise the neighbors that the event will be occurring.
Seconded by Councilmember Smith Ayes — Mayor Slawik, Council
Members Abrams, Smith and
Xiong
Nays — Councilmember Juenemann
The motion passed.
3. Consider Approval of Local Historic Designation for Gladstone Savanna
Ginny Gaynor, Natural Resources Coordinator and Heritage Preservation Commission
staff liaison gave the staff presentation and answered questions of the council.
Councilmember Xiong moved to approve the Local Historic Designation for Gladstone
Savanna.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
March 27, 2017 10
City Council Meeting Minutes
4. Consider Approval of a Temporary Construction Easement in Favor of the
Metropolitan Council at 2228 Maplewood Drive N, MCES Interceptor Pipe
Rehabilitation, Project 16-32
Public Works Director Thompson gave the staff report and answered questions of the
council.
Councilmember Juenemann moved to approve a temporary construction easement in
favor of the Metropolitan Council at 2228 Maplewood Drive N as part of the MCES
Interceptor Pipe Rehabilitation, Project 16-32; authorizes the Mayor and City Manager to
sign the offer letter and easement signifying approval of granting said temporary
construction easement.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
5. Report on Final Policy Implementation Recommended by the "Use of Force
Workgroup" and Considerations for Community Involvement in the Future
Police Chief Schnell gave the staff report and answered questions of the council.
Councilmember Abrams moved to remove this item from the agenda at the request of
Police Chief Schnell. Police Chief Schnell will withdraw from the process and engage the
consultants, work group members and police officers that were involved in the
discussion to come back with a final recommendation.
Seconded by Councilmember Juenemann Ayes — Council Members Abrams,
Juenemann and Xiong
Nays — Mayor Slawik and
Councilmember Smith
The motion passed.
Councilmember Smith moved to direct the City Manager and Police Chief to bring this
item back to the council within 60 days.
Seconded by Mayor Slawik Ayes — All
The motion passed.
6. City Manager Performance Evaluation
a. Intent to Close Meeting (§13D.05 subd. 3a)
City Attorney Ron Batty stated the reason the council will be going into closed session.
Councilmember Juenemann moved to close the regular meetinq per Minnesota Statutes,
section 13D.05, Subd 3(a), to evaluate the annual performance of Melinda Coleman,
City Manager.
March 27, 2017 11
City Council Meeting Minutes
The following were present during the closed session: Mayor Slawik, Councilmember
Abrams, Councilmember Juenemann, Councilmember Smith, Councilmember Xiong,
City Attorney Ron Batty, and City Manager Melinda Coleman.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
Mayor Slawik closed the meeting at 9:57 p.m.
Mayor Slawik called the meeting back to order at 10:20 p.m.
Mayor Slawik gave a summary of the closed session.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Slawik adjourned the meeting at 10:22 p.m.
March 27, 2017 12
City Council Meeting Minutes