HomeMy WebLinkAbout2017-03-13 City Council Meeting Minutes MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, March 13, 2017
City Hall, Council Chambers
Meeting No. 05-17
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:06 p.m. by Mayor Slawik.
Mayor Slawik reported on the Kid City Laugh In that will be taking place at the
Maplewood Community Center on April 1, 2017 at 4:30 p.m.
Mayor Slawik reported on the planning meeting between St. Paul, Roseville and
Maplewood about the Rice Street/Larpenteur Avenue revitalization efforts.
Councilmember Juenemann gave specific details about the meeting. City Manager
Coleman gave additional information about the meeting.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda under Appointments and Presentations,
Council Presentations:
Rush Line Corridor
Crook Pint Ale House
Councilmember Xiong moved to approve the agenda as amended.
Seconded by Councilmember Smith Ayes — All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of February 27, 2017 City Council Workshop Minutes
Councilmember Abrams noted a correction to page 1, Item E2 of the minutes, replace
the word "introduced" with "introduce".
Councilmember Juenemann moved to approve the February 27, 2017 City Council
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Workshop Minutes as amended.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
2. Approval of February 27, 2017 City Council Meeting Minutes
Councilmember Abrams noted a change to page 11, item 5a and page 12 item 5b, the
councilmember that seconded the motion needs to be added. Councilmember
Juenemann noted an additional correction to page 6, item 2 of the minutes, replace the
word "residence" with "residents".
Councilmember Juenemann moved to approve the February 27, 2017 City Council
Meeting Minutes as amended.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave the update to the council calendar.
City Staff was requested to report to the council about what the city is doing with
youth outreach.
b. Approval of Environmental and Natural Resources Commission 2016
Annual Report
Commissioner Ann Palzer addressed the council to give the Environmental and
Natural Resources Commission 2016 Annual Report.
Councilmember Juenemann moved to approve the Environmental and Natural
Resources Commission 2016 Annual Report.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
c. Proclamation for Kid City Day of Laughter
Parks & Recreation Director Konewko gave the staff report. Councilmember Xiong
read the proclamation for Kid City Day of Laughter.
Councilmember Xiong moved to approve the proclamation declaring April 1, 2017
as the second annual Day of Laughter in Maplewood.
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Seconded by Councilmember Juenemann Ayes — All
The motion passed.
d. Recognition of Fire Department Retirement for Captain Mark Peterson
Fire Chief Lukin gave the staff report. EMS Director Mondor read the plaque that
will be presented to Captain Mark Peterson.
e. Recognition of Fire Department Retirement for Assistant Chief/Fire
Marshal Butch Gervais
Fire Chief Lukin gave the staff report. EMS Director Mondor read the plaque that
was presented to Assistant Chief/Fire Marshal Butch Gervais for his years of
service.
f. Swearing In of New Fire Department Firefighter Eric Zappa
Fire Chief Lukin gave the staff report. Deputy City Clerk Schmidt administered the
swearing in of Firefighter Eric Zappa.
2. Council Presentations
Rush Line Corridor
Mayor Slawik reported that the Policy Advisory Committee will be meeting on Thursday,
March 23, 2017 at the Maplewood Community Center to discuss the Rush Line Corridor.
Public Works Director gave additional information on the Rush Line Corridor and the
draft LPA the committee will be recommending.
Crooked Pint Ale House
Mayor Slawik reported on the Crooked Pint Ale House, a new restaurant that opened in
Maplewood. Environmental & Economic Development Director Konewko and
Communications Manager Fairbanks gave additional information on the opening.
G. CONSENT AGENDA
Councilmember Abrams moved to approve agenda items G1-G6.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
1. Approval of Claims
Councilmember Abrams moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 194,923.78 Checks #99242 thru #99257
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dated 02/23/17
$ 450,236.09 Disbursements via debits to checking account
dated 02/13/17 thru 02/17/17
$ 585,879.53 Checks # 99258 thru # 99301
dated 02/28/17
$ 285,705.38 Disbursements via debits to checking account
dated 02/21/17 thru 02/24/17
$ 437,135.77 Checks #99302 thru # 99344
dated 03/07/17
$ 549,859.67 Disbursements via debits to checking account
dated 02/27/17 thru 03/03/17
$ 2,503,740.22 Total Accounts Payable
PAYROLL:
$ 507,332.38 Payroll Checks and Direct Deposits dated 02/24/17
$ 1,540.88 Payroll Deduction check # 99102594 thru # 99102596 dated 02/24/17
$ 508,873.26 Total Payroll
$ 3,012,613.48 GRAND TOTAL
Seconded by Councilmember Xiong Ayes — All
The motion passed.
2. Approval of Agreements for Hazelwood Medical Building LLC, Project 16-09
a. Cooperative Agreement with Ramsey County for Public Improvements
b. Development Agreement with Hazelwood Medical Building LLC
Councilmember Abrams moved to approve the Cooperative Agreement with Ramsey
County for Public Improvements for Hazelwood Medical Building, City Project 16-09.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
Councilmember Abrams moved to approve the Development Agreement with Hazelwood
Medical Building LLC, City Project 16-09.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
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3. Approval of a Resolution Calling Public Hearing to Modify Development
Program and TIF District No. 1-13 for Frost English Village, 1957 English
Street
Councilmember Abrams moved to approve the resolution calling for a Public Hearing on
April 24, 2017 to consider modifying TIF District No. 1-13 for Frost English Village, 1957
English Street.
Resolution 17-03-1436
Resolution Calling Public Hearing on the Proposed
Adoption of a Modification to the Tax Increment
Financing Plan for Tax Increment Financing District No. 1-13 Within
Development District No. 1
BE IT RESOLVED by the City Council (the "Council") of the City of Maplewood,
Minnesota (the "City"), as follows:
1. Public Hearing. This Council shall meet on Monday, April 24, 2017, at
approximately 7:00 p.m., to hold a public hearing on the adoption of a modification to the
Tax Increment Financing Plan for Tax Increment Financing (Redevelopment) District No.
1-13 within Development District No. 1, pursuant to and in accordance with Minnesota
Statutes, Sections 469.124 through 469.133, both inclusive, as amended and Minnesota
Statutes, Sections 469.174 through 469.1794, both inclusive, as amended (collectively,
the "Act").
2. Notice of Hearing; Filing of Plan Modification. The City Manager is
hereby authorized to cause a notice of the hearing, substantially in the form attached
hereto as Exhibit A, to be published as required by the Act and to place a copy of the
proposed modification to the Tax Increment Financing Plan on file in the Manager's
Office at City Hall and to make such copies available for inspection by the public.
3. Consultation with Other Taxing Jurisdictions. The City Manager is hereby
directed to mail a notice of the public hearing and a copy of the Tax Increment Financing
Plan to Ramsey County and Independent School District No. 622 informing those taxing
jurisdictions of the estimated fiscal and economic impact of a modification to the tax
increment financing district.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
4. Approval of a Temporary Lawful Gambling — Local Permit for the MN
Waterfowl Association East Metro Chapter, 1946 English Street N
Councilmember Abrams moved to approve the Temporary Lawful Gambling — Local
permit for the Minnesota Waterfowl Association East Metro Chapter's annual East Metro
Chapter Banquet on April 13, 2017 at 1946 English Street, Maplewood.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
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5. Approval of a Temporary Lawful Gambling — Local Permit for the Knights of
Columbus Council #4374, 1725 Kennard Street
Councilmember Abrams moved to approve the Temporary Lawful Gambling — Local
permit for the Knights of Columbus Council #4374's Ham Bingo event on April 01, 2017
at 1725 Kennard Street in Maplewood.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
6. Approval of Travel for Mayor Slawik and Councilmember Smith with Gateway
Corridor Commission's Gold Line Peer Region Trip
Councilmember Abrams moved to approve the out-of-state travel for Mayor Slawik and
Councilmember Smith with Gateway Corridor Commission's Gold Line Peer Region Trip.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Consider Approval of Resolution Providing for the Competitive Negotiated
Sale of$4,075,000 General Obligation Bonds, Series 2017A
Finance Director Paulseth gave the staff report.
Councilmember Xiong moved to approve the resolution providing for the competitive
negotiated sale of$4,075,000 General Obligation Bonds, Series 2017A.
Resolution 17-03-1437
Resolution Providing for the Competitive Negotiated Sale of
$4,075,000 General Obligation Bonds, Series 2017A
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the
"City"), has heretofore determined that it is necessary and expedient to issue $4,075,000
General Obligation Bonds, Series 2017A (the "Bonds") to finance (i) various street
improvement projects; (ii) park improvements; and (iii) improvements to the Maplewood
Community Center building; and
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B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore
authorized to sell these obligations by a competitive negotiated sale in accordance with
Minnesota Statutes, Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit
proposals for the competitive negotiated sale of the Bonds.
2. Meeting; Proposal Opening. This City Council shall meet at the time and
place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of
considering sealed proposals for, and awarding the sale of, the Bonds. The proposals
shall be received at the offices of Springsted and shall be opened at the time specified in
such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the
negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as
Exhibit A and hereby approved and made a part hereof.
4. Official Statement. In connection with the sale, the City Clerk, Mayor and
other officers or employees of the City are hereby authorized to cooperate with
Springsted and participate in the preparation of an official statement for the Bonds, and
to execute and deliver it on behalf of the City upon its completion.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
2. Consider Approval of Resolution Providing for the Competitive Negotiated
Sale of$3,230,000 General Obligation Refunding Bonds, Series 2017B
Finance Director Paulseth gave the staff report and answered questions of the council.
Councilmember Juenemann moved to approve the resolution providing for the
competitive negotiated sale of$3,230,000 General Obligation Refunding Bonds, Series
20178.
Resolution 17-03-1438
Resolution Providing for the Competitive Negotiated
Sale of$3,230,000 General Obligation Improvement
Refunding Bonds, Series 2017B
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the
"City"), has heretofore determined that it is necessary and expedient to issue $3,230,000
General Obligation Improvement Refunding Bonds, Series 2017B (the "Bonds") to
refund (i) the February 1, 2019 through February 1, 2023 maturities of the City's General
Obligation Improvement Bonds, Series 20078, dated October 15, 2007 and (ii) the
February 1, 2020 through February 1, 2023 maturities of the City's General Obligation
Improvement and Refunding Bonds, Series 2009A, dated April 1, 2009; and
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B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore
authorized to sell these obligations by a competitive negotiated sale in accordance with
Minnesota Statutes, Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit
proposals for the competitive negotiated sale of the Bonds.
2. Meeting; Proposal Opening. This City Council shall meet at the time and
place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of
considering sealed proposals for, and awarding the sale of, the Bonds. The proposals
shall be received at the offices of Springsted and shall be opened at the time specified in
such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the
negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as
Exhibit A and hereby approved and made a part hereof.
4. Official Statement. In connection with the sale, the City Clerk, Mayor and
other officers or employees of the City are hereby authorized to cooperate with
Springsted and participate in the preparation of an official statement for the Bonds, and
to execute and deliver it on behalf of the City upon its completion.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
3. Pond/Dorland Area Street Improvements, City Project 16-12
a. Consider Approval of Resolution Approving Plans and Specifications
and Advertising for Bids
b. Consider Approval of Resolution Ordering Preparation of Assessment
Roll
Public Works Director Thompson gave the staff report and answered questions of the
council.
Councilmember Juenemann moved to approve the resolution for Approving Plans and
Specifications and Advertising for Bids for the Pond/Dorland Area Street Improvements,
City Project 16-12.
Resolution 17-03-1439
Approving Plans and Specifications
and Advertising for Bids
WHEREAS, pursuant to resolution passed by the City Council on December 12,
2016 plans and specifications for the Pond/Dorland Area Street Improvements, City
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Project 16-12, have been prepared by (or under the direction of) the City Engineer, who
has presented such plans and specifications to the City Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and
made a part hereof, are hereby approved and ordered placed on file in the office of the
City Engineer.
2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids
upon the making of such improvement under such approved plans and specifications.
The advertisement shall be published twice, at least twenty-one days before the date set
for bid opening, shall specify the work to be done, shall state that bids will be publicly
opened and considered by the council at 10:00 a.m. on the 6th day of April, 2017, at city
hall and that no bids shall be considered unless sealed and filed with the clerk and
accompanied by a certified check or bid bond, payable to the City of Maplewood,
Minnesota for five percent of the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to
tabulate the bids received. The City Council will consider the bids, and the award of a
contract, at the regular city council meeting of April 24, 2017.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
Councilmember Juenemann moved to approve the resolution for Ordering the
Preparation of the Assessment Roll for the Pond/Dorland Area Street Improvements,
City Project 16-12.
Resolution 17-03-1440
Ordering Preparation of Assessment Roll
WHEREAS, the City Clerk and City Engineer will receive bids for the
Pond/Dorland Area Street Improvements, City Project 16-12.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith
calculate the proper amount to be specially assessed for such improvement against
every assessable lot, piece or parcel of land abutting on the streets affected, without
regard to cash valuation, as provided by law, and they shall file a copy of such proposed
assessment in the city office for inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment
notify the City Council thereof.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
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4. Consider Approval of Purchase Agreement for 2494 Harvester Avenue East
Environmental & City Code Specialist Swanson gave the staff report and answered
questions of the council. Police Commander Kvam gave additional information and
answered questions of the council. Police Chief Schnell and City Attorney Batty
answered additional questions of the council.
Councilmember Juenemann moved to approve the purchase agreement and authorize
the City Manager and the Mayor to enter into a purchase agreement with Gilbert
Mancheski for the purchase of the property located at 2494 Harvester Avenue East.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
5. Consider Community Conversations Format at City Council Meetings
Communications Manager Fairbanks introduced the staff report. City Manager Coleman
gave the staff report and answered questions of the council.
Councilmember Juenemann moved to approve to take a 3 month break to look for an
alternative way to explore and reassess direct communication options with the citizens
effective immediately.
Seconded by Councilmember Abrams Ayes — Council Members Abrams,
Juenemann, Smith and
Xiong
Nays — Mayor Slawik
The motion passed.
Councilmember Juenemann moved to amend the agenda to removed item L Visitor
Presentations from the agenda.
Seconded by Councilmember Smith Ayes — All
The motion passed.
6. Quarterly Report from Ron Batty, Maplewood Municipal Attorney
City Attorney Batty gave the quarterly report.
Councilmember Abrams moved to accept the city attorney's quarterly report as
submitted.
Seconded by Councilmember Smith Ayes — All
The motion passed.
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K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS —All presentations have a limit of 3 minutes.
This item was removed from the agenda.
M. ADJOURNMENT
Mayor Slawik adjourned the meeting at 9:40 p.m.
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