HomeMy WebLinkAbout2017-02-27 City Council Meeting Minutes MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, February 27, 2017
City Hall, Council Chambers
Meeting No. 04-17
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:02 p.m. by Mayor Slawik.
Mayor Slawik reported on the city's 60th celebration event that took place on Friday,
February 24th. Environmental & Economic Development Director Konewko gave
additional information about the event.
Mayor Slawik reported on the Kid City Laugh In event that will take place at the
Maplewood Community Center on Saturday, April 1, 2017.
B. PLEDGE OF ALLEGIANCE
Luke Millakowski, Senior Patrol Leader and Christopher Birkfield, Assistant Senior Patrol
Leader from Cub Scout Troop 461 led the council in the pledge of allegiance.
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following item was removed from the agenda:
J1 Hold Administrative Hearing to Consider Suspension or Revocation of Stargate Night
Club Liquor License, 1700 Rice Street.
Police Chief Schnell gave an update on why the item was pulled from the agenda.
The following items were added to the agenda under Appointments and Presentations,
Council Presentations:
City Wide Clean-Up
Panel Discussion with the League of Women Voters on Affordable Housing
Councilmember Smith moved to approve the agenda as amended.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
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E. APPROVAL OF MINUTES
1. Approval of February 13, 2017 City Council Workshop Minutes
Councilmember Juenemann moved to approve the February 13, 2017 City Council
Workshop Minutes as submitted.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
2. Approval of February 13, 2017 City Council Meeting Minutes
Councilmember Juenemann moved to approve the February 13, 2017 City Council
Meeting Minutes as submitted.
Seconded by Councilmember Smith Ayes — All
The motion passed.
3. Approval of February 22, 2017 Special City Council Meeting Minutes
Councilmember Abrams moved to approve the February 22, 2017 Special City Council
Meeting Minutes as submitted.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Approval of Proclamation Declaring Heritage Day
Natural Resources Coordinator Gaynor gave the staff report. Environmental &
Economic Development/Parks & Recreation Director Konewko read the
proclamation declaring February 26, 2017 as Heritage Day. Bob Jensen, member
of the Maplewood Area Historical Society addressed the council to give a brief
history of the events leading up to the election 60 years ago.
Councilmember Juenemann moved to approve the proclamation declaring
February 26, 2017 as Heritage Day.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
b. Approval of Resolution Awarding 2016 Maplewood Heritage Awards
Natural Resources Coordinator Gaynor read the resolution awarding the 2016
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Maplewood Heritage Award to Lois Behm.
Mayor Slawik read the resolution awarding the 2016 Maplewood Heritage Award to
Joe Fox.
Councilmember Juenemann read the resolution awarding the 2016 Maplewood
Heritage Award to Mrs. Galbraith in recognition of her husband Albert Galbraith.
Councilmember Juenemann moved to approve the resolutions awarding the 2016
Maplewood Heritage Award to Lois Behm, Joseph Fox, and Albert Galbraith.
Resolution 17-02-1428
Awarding the
2016 Maplewood Heritage Award to Lois Behm
WHEREAS, Lois Behm was instrumental in the formation of the
Maplewood Area Historical Society and the city's Historical Advisory
Commission; and
WHEREAS, Lois Behm has been an active member of the Maplewood
Area Historical Society, including serving as Treasurer; and
WHEREAS, Lois Behm prepared minutes for many years for the
Historical Advisory Commission and its successor the Heritage Preservation
Commission; and
WHEREAS, Lois Behm understood the value of and helped rescue the
new Canada township records; and
WHEREAS, Lois Behm has freely given her wisdom, time, energy, and
leadership for the benefit of the City of Maplewood.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of
the City of Maplewood, Minnesota and its citizens that Lois Behm is hereby
extended the Maplewood Heritage Award. The Maplewood Heritage Award is
an annual award recognizing an individual or group that has positively
influenced our City's past or strengthened the preservation of Maplewood
history.
Resolution 17-02-1429
Awarding the
2016 Maplewood Heritage Award to Joseph Fox
WHEREAS, Joseph Fox was instrumental in formation of the Maplewood
Area Historical Society; and
WHEREAS, Joseph Fox has been an active member of the Maplewood
Area Historical Society, Ramsey County Historical Society, and numerous civic
groups; and
WHEREAS, Joseph Fox served on the Maplewood Parks and
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Recreation Commission from 1970-1985, a period that saw the establishment of
the Parks Acquisition and Development Fund and of the Maplewood Nature
Center; and
WHEREAS, Joseph Fox was a member of the Ramsey County Fair
Board for 50 years and manager for 30 years; and
WHEREAS, Joseph Fox has freely given his wisdom, time, energy, and
leadership for the benefit of the City of Maplewood.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of
the City of Maplewood, Minnesota and its citizens that Joseph Fox is hereby
extended the Maplewood Heritage Award. The Maplewood Heritage Award is
an annual award recognizing an individual or group that has positively
influenced our City's past or strengthened the preservation of Maplewood
history.
Resolution 17-02-1430
Awarding the
2016 Maplewood Heritage Award to Albert Galbraith
WHEREAS, Albert Galbraith was the first president of the Maplewood
Area Historical Society and Historical Advisory Commission; and
WHEREAS, Albert Galbraith has been an active member of the
Maplewood Area Historical Society; and
WHEREAS, Albert Galbraith served as a member of the Gladstone
Redevelopment Task Force; and
WHEREAS, Albert Galbraith was instrumental in starting the Northeast
Soccer Association; and
WHEREAS, Albert Galbraith has freely given his wisdom, time, energy,
and leadership for the benefit of the City of Maplewood.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of
the City of Maplewood, Minnesota and its citizens that Albert Galbraith is hereby
extended the Maplewood Heritage Award. The Maplewood Heritage Award is
an annual award recognizing an individual or group that has positively
influenced our City's past or strengthened the preservation of Maplewood
history.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
c. Approval of 2016 Heritage Preservation Commission Annual Report
Environmental & Economic Development/Parks & Recreation Director Konewko
introduced the staff report. Chair Pete Boulay addressed the council to the 2016
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Heritage Preservation Commission 2016 Annual Report.
Councilmember Juenemann moved to approve the 2016 Heritage Preservation
Commission Annual Report.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
d. Update on St. Paul Regional Water Services by Board Representative Will
Rossbach
Will Rossbach, SPRWS Board Representative addressed the council to give the
update on the SPRWS and answer questions of the council.
e. Presentation of Honorary Fire Chief Award to Ron Harris of Firehouse
Subs for his Dedication to Public Safety and Support of the Maplewood
Police and Fire Departments through the Firehouse Subs Public Safety
Foundation
EMS Chief Mondor gave the staff report and presented Ron Harris, owner of
Firehouse Subs with the Honorary Fire Chief Award. Ron Harris addressed and
thanked the council for the award.
f. Approval of the 2016 Planning Commission Annual Report
Commissioner Bill Kempe addressed the council to give 2016 Planning
Commission Report.
Councilmember Abrams moved to approve the planning commission's 2016 annual
report.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
g. Approval of the 2016 Housing and Economic Development Commission
Annual Report
Chair Mark Jenkins addressed the council to give the 2016 Housing and Economic
Development Commission Annual Report.
Councilmember Juenemann moved to approve the Housing and Economic
Development Commission's 2017 annual report.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
h. Council Calendar Update
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Assistant City Manager/Human Resource Director Funk gave the update to the
Council calendar.
2. Council Presentations
City Wide Clean-Up
Councilmember Juenemann reminded residents of the City Wide Clean-Up event that
will take place on Saturday, April 22, 2017.
Panel Discussion with the League of Women Voters on Affordable Housing
Councilmember Abrams reported on the LWV's panel discussion on affordable housing
that took place in Roseville on Tuesday, February 21, 2017. Councilmember
Juenemann gave additional information about the panel discussion.
G. CONSENT AGENDA
Councilmember Juenemann moved to approve agenda items G1-G7.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 179,913.56 Checks # 99198 thru #99241
dated 02/14/17
$ 293,419.65 Disbursements via debits to checking account
dated 02/06/17 thru 02/10/17
$ 473,333.21 Total Accounts Payable
PAYROLL
$ 508,612.44 Payroll Checks and Direct Deposits dated 02/10/17
$ 1,031.53 Payroll Deduction check # 99102571 thru # 99102572 dated 02/10/17
$ 509,643.97 Total Payroll
$ 982,977.18 GRAND TOTAL
Seconded by Councilmember Abrams Ayes — All
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The motion passed.
2. Approval of a Temporary Lawful Gambling — Local Permit for the Church of
the Presentation of the Blessed Virgin Mary, 1725 Kennard Street
Councilmember Juenemann moved to approve the temporary Lawful Gambling — Local
permit for the Church of the Presentation of the Blessed Virgin Mary's Spring Festival on
May 20th and 21 st, 2017.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
3. Approval of Use Deed Request Resolution for Ramsey County Tax Forfeited
Property
Councilmember Juenemann moved to approve the resolution authorizing the City to
acquire said property and further direct the Finance Director to issue a check in the
amount of$328.67 to Ramsey County for purchase of property.
Resolution 17-02-1431
USE DEED REQUEST CONSERVATION -WETLAND
PIN: 03.29.22.12.0039
NORTH OF 3056 HAZELWOOD STREET
WHEREAS, Ramsey County has informed the City of Maplewood of the
opportunity for the city to acquire a use deed (Conservation —Wetland) for a tax-forfeited
property.
WHEREAS, this property is located North of 3056 Hazelwood Street
PIN: 03.29.22.12.0039
WHEREAS, the City of Maplewood, proposes to continue using this property as a
wetland and for use of a segment of the Lake Links Trail:
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council hereby
formally requests that Ramsey County grant a use deed (Conservation —Wetland) to the
City of Maplewood for the parcel legally-described above. The use deed would allow the
city to use this parcel for stormwater drainage and utility purposes including the use of a
City Trail.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
4. Approval of 2016 Audit Engagement Agreement with Bergan KDV
Councilmember Juenemann moved to approve the engagement agreement with Bergan
KDV for auditing services for the year ended December 31, 2016, in the amount of
$40,250.
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Seconded by Councilmember Abrams Ayes — All
The motion passed.
5. Approval of 2016 and 2017 Budget Adjustments for Encumbrances
Councilmember Juenemann moved to approve the budget adjustments for 2016 and
2017 to account for encumbrances, in the amount of$463,066, at December 31, 2016.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
6. Approval of Resolution Accepting Donation to the Maplewood Fire/EMS
Department from Sister of St. Benedict, St Paul's Monastery
Councilmember Juenemann moved to approve the resolution authorizing acceptance of
the donation from Sister of St. Benedict, St. Paul's Monastery and that the Finance
Director make the necessary budget adjustments for the Fire/EMS Department to
expend the funds.
Resolution 17-02-1432
Resolution Authorizing Gift to City
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and
devices of real and personal property and maintain the same for the benefit of the
citizens and pursuant to the donor's terms if so-prescribed, and;
WHEREAS, Sisters of St. Benedict, St. Paul Monastery wishes to grant the City
of Maplewood the following: $200.00 and;
WHEREAS, Sisters of St. Benedict, St. Paul Monastery has instructed that the
City will be required to use the aforementioned for: expenses reflecting an unfunded
department need, and;
WHEREAS, the City of Maplewood has agreed to use the subject of this
resolution for the purposes and under the terms prescribed, and;
WHEREAS, the City agrees that it will accept the gift by a super majority of its
governing body's membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute
§465.03, that the Maplewood City Council approves, receives and accepts the gift
aforementioned and under such terms and conditions as may be requested or required.
The Maplewood City Council passed this resolution by a super majority vote of its
membership on February 27, 2017.
Seconded by Councilmember Abrams Ayes — All
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The motion passed.
7. Approval to Purchase New Automated External Defibrillators
Councilmember Juenemann moved to approve the purchase Automated External
Defibrillators and maintenance contracts for all of the City's Automated External
Defibrillators for a total not to exceed $74,000.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Hold Administrative Hearing to Consider Suspension or Revocation of
Stargate Night Club Liquor License, 1700 Rice Street
This item was removed from the agenda because the owner of Stargate Night Club
voluntarily surrendered the On-Sale Intoxicating Liquor License for Stargate Night Club
located at 1700 Rice Street.
2. Consider Approval of Resolution in Support of Legislation for Noise
Mitigation at the Gun Range
Police Chief Schnell gave the staff report and answered questions of the council.
Councilmember Juenemann moved to approve the resolution in Support of Legislation
for Noise Mitigation at the Gun Range.
Resolution 17-02-1433
Resolution in Support of a Legislative Appropriation for Noise Mitigation Improvements
to an Outdoor Law Enforcement Firearm Training Range in the City of Maplewood
WHEREAS, the City of Saint Paul Police Department has had an outdoor law
enforcement training firing range located in the southern portion of the City of
Maplewood; and
WHEREAS, the Saint Paul Police Department developed the outdoor training
range after obtaining a long-term lease of land from the County of Ramsey, and
WHEREAS, since the establishment of the police firing training range, the area
around the range has developed into a dense residential neighborhood; and
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WHEREAS, the City of Saint Paul has a legitimate and critical need for outdoor
firearms training; and
WHEREAS, a conflict exists between the need for outdoor law enforcement
training and the neighborhood livability, and
WHEREAS, the City Maplewood recognizes the critical need for, and existence
of, law enforcement training facilities and the need to promote livability in the community;
and
WHEREAS, Maplewood's legislative delegation has made a bonding
appropriation request to construct sound mitigation barriers at the existing firing range
located in Maplewood; and
WHEREAS, Maplewood City official have consulted with the affected
neighborhood and are fully supportive of the effort to fund mitigation efforts, reflecting
the priority of both high quality law enforcement training facilities and connected and
livable neighborhoods.
NOW, THEREFORE, BE IT RESOLVED, the Maplewood City Council lends full
support to the bonding request to construct sound mitigation barriers at the existing law
enforcement firearms training site located in the City of Maplewood.
Seconded by Mayor Slawik Ayes — All
The motion passed.
3. Consider Approval of Contract for Professional Design Services, City Project
No. PR 17-01 Wakefield Park Improvements
Environmental & Economic Development/Parks & Recreation Director Konewko gave
the staff report and answered questions of the council.
Councilmember Juenemann moved to approve the Contract for Professional Desiqn
Services with Kimley-Horn and Associates, City Project No. PR 17-01 Wakefield Park
Improvements and direct the Mayor and City Manager to execute the contract.
Seconded by Councilmember Abrams Ayes — All
The motion passed.
4. Consider Approval of Proposal to Enter into Contract with HKGi for
Comprehensive Planning Services
Economic Development Coordinator Martin gave the staff report and answered
questions of the council.
Councilmember Smith moved to approve the Comprehensive Planninq Services
Contract Proposal with HKGi in the amount of, but not-to-exceed, $107,100 and
authorize the Mayor and City Manager to execute a contract with HKGi.
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Seconded by Councilmember Juenemann Ayes — All
The motion passed.
5. Hillwood-Crestview Area Street Improvements, City Project 16-13
a. Consider Approval of Resolution Approving Plans and Specifications
and Advertising for Bids
b. Consider Approval of Resolution Ordering Preparation of Assessment
Roll
Public Works Director Thompson gave the staff report and answered questions of the
council.
Councilmember Juenemann moved to approve the resolution for Approvinq Plans and
Specifications and Advertising for Bids for the Hillwood-Crestview Area Street
Improvements, City Project 16-13.
Resolution 17-02-1434
Approving Plans and Specifications and Advertising for Bids
WHEREAS, pursuant to resolution passed by the City Council on December 12,
2016 plans and specifications for the Hillwood-Crestview Area Street Improvements, City
Project 16-13, have been prepared by (or under the direction of) the City Engineer, who
has presented such plans and specifications to the City Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and
made a part hereof, are hereby approved and ordered placed on file in the office of the
City Engineer.
2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids
upon the making of such improvement under such approved plans and specifications.
The advertisement shall be published twice, at least twenty-one days before the date set
for bid opening, shall specify the work to be done, shall state that bids will be publicly
opened and considered by the council at 10:00 a.m. on the 23 d day of March, 2017, at
city hall and that no bids shall be considered unless sealed and filed with the clerk and
accompanied by a certified check or bid bond, payable to the City of Maplewood,
Minnesota for five percent of the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to
tabulate the bids received. The City Council will consider the bids, and the award of a
contract, at the regular city council meeting of April 10, 2017.
Seconded by Councilmember Xiong Ayes — Mayor Slawik, Council
Members Abrams,
Juenemann and Xiong
Absent — Councilmember Smith
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The motion passed.
Councilmember Juenemann moved to approve the resolution for Ordering the
Preparation of the Assessment Roll for the Hillwood-Crestview Area Street
Improvements, City Project 16-13.
Resolution 17-02-1435
Ordering Preparation of Assessment Roll
WHEREAS, the City Clerk and City Engineer will receive bids for the Hillwood-
Crestview Area Street Improvements, City Project 16-13.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith
calculate the proper amount to be specially assessed for such improvement against
every assessable lot, piece or parcel of land abutting on the streets affected, without
regard to cash valuation, as provided by law, and they shall file a copy of such proposed
assessment in the city office for inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment
notify the City Council thereof.
Seconded by Councilmember Xiong Ayes — Mayor Slawik, Council
Members Abrams,
Juenemann and Xiong
Absent — Councilmember Smith
The motion passed.
6. Update on Labor Contract Negotiations
a. Intent to Close Meeting (§13D.03)
Mayor Slawik move to close the regular meetingpursuant to Minnesota Statutes Section
13D.03 to allow the city to hold a closed meeting to consider strategies for labor
negotiations for all seven of the city's union contracts, including negotiation strategies,
development or discussion and review of labor negotiation proposals conducted
pursuant to sections 179A.01 to 179A.25.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
The following were present during the closed session:
Mayor Slawik, Council Members Abrams, Juenemann, Smith and Xiong; and Assistant
City Manager/Human Resource Director Funk
The council reconvened the open meeting at 9:20 p.m.
Assistant City Manager/Human Resource Director Funk gave a brief summary of the
closed session.
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K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS —All presentations have a limit of 3 minutes.
1. Mark Bradley
M. ADJOURNMENT
Mayor Slawik adjourned the meeting at 9:24 p.m.
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