HomeMy WebLinkAbout2017-01-09 City Council Meeting Minutes MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, January 9, 2017
City Hall, Council Chambers
Meeting No. 01-17
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:11 p.m. by Mayor Slawik.
Environmental & Economic Development Director Konewko reported on the State of
Maplewood Luncheon and the Presentation of Maplewood Business Awards event that
will be taking place at the Maplewood Community Center on January 12, 2017.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda under Appointments and Presentations,
Council Presentations:
Recycle Holiday Lights
Rush Line Meeting
Business Retention & Expansion Program
Agenda item J2 was removed from the agenda and will be added to the January 23,
2016 City Council Meeting agenda.
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Xiong Ayes — All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of December 12, 2016 City Council Meeting Minutes
City Attorney Ron Beatty noted that the reason Councilmember Smith recused himself
from discussing and voting on agenda item H1 needs to be added to the minutes.
Councilmember Juenemann moved to approve the December 12, 2016 City Council
Meeting Minutes as amended.
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Seconded by Councilmember Smith Ayes — All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave the update to the council calendar.
Environmental & Economic Development Director Konewko reported on the 60th
Celebration of Maplewood event that will be taking place at the Maplewood Community
Center on February 25, 2017.
2. Council Presentations
Councilmember Juenemann reminded residents that Christmas lights can be recycled
through the end of the month at Maplewood City Hall, the Maplewood Community
Center, and the 1902 building.
Councilmember Abrams reported on the Rush Line Corridor meeting she attended along
with Councilmember Xiong and Councilmember Smith on December 15, 2016 at the
Maplewood Mall. Mayor Slawik and Public Works Director gave additional information
about the Rush Line Corridor.
Councilmember Abrams reported on the upcoming Business Retention and Expansion
program meetings and invited other council members to attend.
G. CONSENT AGENDA
Councilmember Abrams moved to approve agenda items G1-G8.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
1. Approval of Claims
Councilmember Abrams moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 226,533.53 Checks # 98670 thru # 98725
dated 12/06/16 thru 12/13/16
$ 516,662.00 Disbursements via debits to checking account
dated 12/05/16 thru 12/09/16
$ 485,578.99 Checks # 98726 thru # 98912
dated 12/14/16 thru 12/22/16
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$ 336,729.33 Disbursements via debits to checking account
dated 12/07/16 thru 12/16/16
$ 829,228.79 Checks #98913 thru # 98964
dated 12/27/16
$ 496,579.55 Disbursements via debits to checking account
dated 12/19/16 thru 12/23/16
$ 818,250.37 Checks # 98966 thru # 99006
dated 12/30/16 thru 01/03/17
$ 483,406.70 Disbursements via debits to checking account
dated 12/27/16 thru 12/30/16
$ 4,192,969.26 Total Accounts Payable
PAYROLL:
$ 506,393.85 Payroll Checks and Direct Deposits dated 12/16/16
$ 1,886.98 Payroll Deduction check # 99102479 thru # 99102482 dated 12/16/16
$ 525,183.30 Payroll Checks and Direct Deposits dated 12/30/16
$ 570.00 Payroll Deduction check # 99102499 dated 12/30/16
$ 1,034,034.13 Total Payroll
$ 5,227,003.39 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
2. Approval of Resolution Accepting Donation to the Maplewood Police
Department from Schmelz Countryside Volkswagen/Saab
Councilmember Abrams moved to approve the resolution authorizing acceptance of the
donation and that the Finance Director make the necessary budget adjustments for the
Police Department to expend the funds as requested by Mr. Schmelz.
Resolution 17-01-1410
Resolution Authorizing Gift to City
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and
devices of real and personal property and maintain the same for the benefit of the
citizens and pursuant to the donor's terms if so-prescribed, and;
WHEREAS, Schmelz Countryside wishes to grant the City of Maplewood the
following:
$2,500, and;
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WHEREAS, Schmelz Countryside has instructed that the City will be required to
use the aforementioned for: expenses reflecting an unfunded department need, and;
WHEREAS, the City of Maplewood has agreed to use the subject of this
resolution for the purposes and under the terms prescribed, and;
WHEREAS, the City agrees that it will accept the gift by a super majority of its
governing body's membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute
§465.03, that the Maplewood City Council approves, receives and accepts the gift
aforementioned and under such terms and conditions as may be requested or required.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
3. Approval of Resolution Accepting Donation to Maplewood Police Reserves
from the Ramsey County Sheriff's Foundation
Councilmember Abrams moved to approve the resolution accepting the donation made
by the Ramsey County Sheriff's Foundation Board to assists the City in funding Reserve
Unit needs.
Resolution 17-01-1411
Resolution Expressing Acceptance of and
Appreciation of a Donation to the
Maplewood Police Department
WHEREAS, the Ramsey County Sheriff's Foundation has presented to the
Maplewood Police Department a donation in the amount of$1,000; and
WHEREAS, this donation is intended for the purpose of the donation is to
support the needs of the Maplewood Police Reserve Unit; and
WHEREAS, the Maplewood City Council is appreciative of the donation and
commends the Ramsey County Sheriff's Foundation Board for their civic efforts and
partnership.
NOW,THEREFORE,BE IT RESOLVED,bythe City Council of the City of
Maplewood, Minnesota,that:
1. The donation is accepted and acknowledged with gratitude;and
2. The donation will be appropriated for the Police Department as designated;
and
3. The appropriate budget adjustments be made.
The Maplewood City Council passed this resolution by a super majority vote of its
membership on January 09, 2017.
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Seconded by Councilmember Juenemann Ayes — All
The motion passed.
4. Approval to Purchase Four 2017 Police Utility (Patrol) Vehicles
Councilmember Abrams moved to approve the purchase of four 2017 Ford Police
Interceptor utility vehicles for a total of$105,907.80 from Nelson Auto Center of Fergus
Falls, MN under the State Contract.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
5. Approval to Purchase New Fire Truck
Councilmember Abrams moved to approve the purchase of a new fire truck for a total
not to exceed $615,000 by utilizing the US Bank capital leasing program with the lease
extending no longer than 15 years.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
6. Approval of License Agreement with Operation Grace for Fire Station 4
Councilmember Abrams moved to approve to enter into a license agreement with
Operation Grace for the purpose of leasing one bay at the Londin Lane fire station for
storing two of their vehicles.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
7. Approval to Purchase One Street Sweeper
Councilmember Abrams moved to approve the purchase of the Elgin street sweeper and
direct the Mayor and City Manager to enter into a contract with MacQueen Equipment
for this purchase under MN State Contract#103153 in an amount totaling $188,680.00.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
8. Approval of Resolution for Designation of Depositories for Investments
Councilmember Abrams moved to approve the resolution desiqnatinq depositories for
investments.
Resolution 17-01-1412
Designation of Depositories for Investments
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BE IT RESOLVED, that the following be and hereby are selected as depositories
for time deposits of the City of Maplewood:
Alerus Financial
Premier Bank
Wells Fargo Bank
US Bank
4M Fund
Nex Bank
RBC
BE IT FURTHER RESOLVED, that the deposits in any of the above depositories
shall not exceed the amount of F.D.I.C. insurance covering such deposit unless
collateral or a bond is furnished as additional security, and
BE IT FURTHER RESOLVED, that funds in the above depositories may be
withdrawn and wire transferred to any other depository of the city by the request of the
Finance Director or his/her designee.
BE IT FURTHER RESOLVED, that these depository designations are effective
until December 31, 2017.
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
H. PUBLIC HEARINGS
1. Hillwood/Crestview Area Pavement Improvements, City Project 16-13
a. Public Hearing 7:00 pm
b. Resolution Ordering Improvement after Public Hearing (4 votes)
Public Works Director Thompson gave staff report. City Engineer Love gave additional
information on the Hillwood/Crestview Area Pavement Improvements.
Mayor Slawik opened the public hearing. The following person spoke:
1. Mark Strobel, 2380 Oakridge Drive
Mayor Slawik closed the public hearing.
Councilmember Juenemann moved to approve the resolution ordering the improvements
for the Hillwood/Crestview Area Pavement Improvements, City Project 16-13.
Resolution 17-01-1413
ORDERING IMPROVEMENT
WHEREAS, pursuant to a resolution of the City Council adopted December 12,
2016, fixed a date for a council hearing on the proposed street improvements for the
Hillwood/Crestview Area Pavement Improvements, City Project 16-13.
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AND WHEREAS, ten days mailed notice and two weeks published notice of the
hearing was given, and the hearing was duly held on January 9, 2017; and the council
has heard all persons desiring to be heard on the matter and has fully considered the
same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
1. That it is necessary, cost effective and feasible, as detailed in the
feasibility report, that the City of Maplewood make improvements to the
Hillwood/Crestview Area Pavement Improvements, City Project 16-13.
2. Such improvements ordered as proposed in the council resolution
adopted on the 9th day of January, 2017.
2. The City Engineer, or his designee, is the designated engineer for this
improvement project and is hereby directed to prepare final plans and specifications as
previously directed by the City Council at the December 12, 2016 council meeting.
3. The Finance Director was authorized to make the financial transfers
necessary to implement the financing plan for the project by the City Council at the
December 12, 2016 council meeting. A project budget of$1,582,542.00 was
established. The approved financing plan is as follows:
FUNDING SOURCE TOTAL % OF AREA#1
AMOUNT
GAS FRANCHISE FEE FUND $ 567,924 36%
SPECIAL BENEFIT ASSESSMENT $ 823,453 52%
ENVIRONMENTAL UTILITY FUND $ 94,471 6%
SANITARY SEWER FUND $ 62,981 4%
ST. PAUL W.A.C. FUND $ 33,713 2%
TOTAL PROJECT FUNDING $1,582,542 100%
Seconded by Councilmember Smith Ayes — All
The motion passed.
2. Pond/Dorland Area Street Improvements, City Project 16-12
a. Public Hearing 7:00 pm
b. Resolution Ordering Improvement after Public Hearing (4 votes)
Public Works Director Thompson gave staff report and answered questions of the
council. City Engineer Love gave additional information on the Pond/Dorland Area
Street Improvements and answered questions of the council.
Mayor Slawik opened the public hearing. The following people spoke:
1. Christina Thill, 2356 Dorland Lane
2. David Singer, 1250 Dorland Road
3. Jason Martin, 2345 Carver Avenue
Mayor Slawik closed the public hearing.
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Councilmember Juenemann moved to approve the resolution ordering the improvement
for Pond/Dorland Area Street Improvements, City Project 16-12.
Resolution 17-01-1414
ORDERING IMPROVEMENT
WHEREAS, pursuant to a resolution of the City Council adopted December 12,
2016, fixed a date for a council hearing on the proposed street improvements for the
Pond/Dorland Area Street Improvements, City Project 16-12.
AND WHEREAS, ten days mailed notice and two weeks published notice of the
hearing was given, and the hearing was duly held on January 9, 2017; and the council
has heard all persons desiring to be heard on the matter and has fully considered the
same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
1. That it is necessary, cost-effective and feasible, as detailed in the
feasibility report, that the City of Maplewood make improvements to the Pond/Dorland
Area Street Improvements, City Project 16-12.
2. Such improvements ordered as proposed in the council resolution
adopted on the 9th day of January, 2017.
3. The City Engineer, or his designee, is the designated engineer for this
improvement project and is hereby directed to prepare final plans and specifications as
previously directed by the City Council at the December 12, 2016 council meeting.
4. The Finance Director was authorized to make the financial transfers
necessary to implement the financing plan for the project by the City Council at the
December 12, 2016 council meeting. A project budget of$2,130,620.00 was
established. The approved financing plan is as follows and shall be implemented:
FUNDING SOURCE TOTAL % OF COST
AMOUNT RECOVERY
G.O. IMPROVEMENT BONDS $ 800,000 38%
SPECIAL BENEFIT ASSESSMENT $ 594,388 28%
ENVIRONMENTAL UTILITY FUND $ 398,620 19%
SANITARY SEWER FUND $ 143,572 7%
St. PAUL REGIONAL WATER SERVICE $ 106,040 5%
ST. PAUL W.A.C. FUND $ 88,000 4%
TOTAL PROJECT FUNDING $2,130,620 100%
Seconded by Councilmember Xiong Ayes — All
The motion passed.
Public Works Director reported on the visit Maplewood employees made to Edgerton
Elementary School in Maplewood part of District 623.
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I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Consider Approval of 2017 City Council Appointments to Boards,
Commissions and Miscellaneous Groups
Councilmember Abrams moved to approve the 2017 City Council Appointments to
Boards, Commissions and Miscellaneous Groups except the appointment of Acting
Mayor which will be resolved by the City Manager and City Clerk.
Appointment 2016 Appointments 2017 Appointments
Acting Mayor* Councilmember Xiong Acting Mayor appointment was
deferred until the January 23, 2017
council meeting.
*Rotation of acting mayors:2013 Councilmember Juenemann, 2014 Councilmember Cardinal, 2015 Councilmember
Abrams, 2016 CouncilmemberXiong, 2017 CouncilmemberJuenemann.
Auditor Contact Councilmember Abrams Councilmember Abrams
Councilmember Juenemann Councilmember Juenemann
Community Design Review Board Councilmember Xiong Councilmember Xiong
Mike Martin (SL) Mike Martin (SL)
Data Compliance Officers:
Responsible Authority Karen Haag Andrea Sindt
City Personnel Officer Terrie Rameaux Terrie Rameaux
City Law Enforcement Officer Paul Schnell Paul Schnell
Economic Development Authority Councilmember Abrams Councilmember Abrams
Chair
Environment&Natural Councilmember Juenemann Councilmember Juenemann
Resources Commission Shann Finwall (SL) Shann Finwall (SL)
Fire Relief Association Mayor Slawik Mayor Slawik
Relief By-Laws require Mayor Melinda Coleman (SL) Melinda Coleman (SL)
to be member of the Board
Gateway Corridor Group Councilmember Smith Councilmember Smith
Mayor Slawik(ALT) Mayor Slawik(ALT)
Michael Thompson (ALT) Michael Thompson (ALT)
Heritage Preservation Commission Councilmember Xiong Councilmember Xiong
Ginny Gaynor(SL) Ginny Gaynor(SL)
Housing &Economic Development Councilmember Abrams Councilmember Abrams
Commission Mike Martin (SL) Mike Martin (SL)
Joint Ice Arena Board Councilmember Smith Councilmember Smith
Councilmember Xiong Councilmember Xiong
Mayor Slawik(ALT) Mayor Slawik(ALT)
Maplewood Communications Councilmember Abrams Councilmember Abrams
Mayor Slawik(ALT) Mayor Slawik(ALT)
Councilmember Smith (ALT) Councilmember Smith (ALT)
Maplewood Green Team Councilmember Juenemann Councilmember Juenemann
Shann Finwall (SL) Shann Finwall (SL)
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Municipal Legislative Commission Melinda Coleman Melinda Coleman
Mayor Slawik(ALT) Mayor Slawik(ALT)
Councilmember Juenemann (ALT) Councilmember Juenemann (ALT)
Official Newspaper Maplewood Review Maplewood Review
Pioneer Press(ALT) Pioneer Press(ALT)
Parks &Recreation Councilmember Smith Councilmember Smith
Commission DuWayne Konewko DuWayne Konewko
Audra Robbins (SL) Audra Robbins (SL)
Planning Commission Councilmember Abrams Councilmember Abrams
Mike Martin (SL) Mike Martin (SL)
Police Civil Service Commission Councilmember Juenemann Councilmember Juenemann
Terrie Rameaux (SL) Terrie Rameaux (SL)
Ramsey County Dispatch Councilmember Juenemann Councilmember Juenemann
Policy Committee Councilmember Abrams (ALT) Councilmember Abrams (ALT)
Ramsey County League Councilmember Smith Councilmember Smith
of Local Governments Councilmember Xiong (ALT) Councilmember Xiong (ALT)
Regional Mayors Mayor Slawik Mayor Slawik
Rush Line Corridor Mayor Slawik Mayor Slawik
Councilmember Smith (ALT) Councilmember Smith (ALT)
Melinda Coleman (SL) Melinda Coleman (SL)
Suburban Area Chamber Melinda Coleman Melinda Coleman
of Commerce Councilmember Abrams (REP) Councilmember Abrams (REP)
Councilmember Smith (REP) Councilmember Smith (REP)
Suburban Rate Authority Michael Thompson Michael Thompson
St. Paul Water Utility Will Rossbach Will Rossbach
Seconded by Councilmember Juenemann Ayes — All
The motion passed.
2. Consider Approval of a Conditional Use Permit Resolution for Health
Partners' Proposed Intensive Residential Treatment Services Program, 2715
Upper Afton Road
This item was removed from the agenda and will be added to the January 23, 2017 City
Council Meeting agenda.
3. Consider Approval of Agreement Between the City of Maplewood and Fitch &
Associates for Fire Station Location/Response Time Analysis and
Development of Comprehensive Public-Private EMS Partnership Request for
Proposal
Police Chief Schnell gave the staff report and answered questions of the council. Fire
Chief Lukin and EMS Director Mondor answered additional questions of the council.
Councilmember Juenemann moved to approve the consultant agreement between the
City of Maplewood and Fitch & Associates.
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Seconded by Councilmember Abrams Ayes — All
The motion passed.
4. Consider Approval of Contract Addendum With and Between the City of
Maplewood and Kelly & Lemmons Law Firm to Sustain Increased Level of
Domestic Violence Prosecution Services
Police Chief Schnell gave the staff report and answered questions of the council. Kevin
Beck, Vice President with Kelly & Lemmons, P.A. addressed the council to give
preliminary numbers on the domestic violence prosecution services.
Councilmember Juenemann moved to approve the contract addendum with and
between the City of Maplewood and Kelly & Lemmons, P.A. to sustain increased level of
domestic violence prosecution services.
Seconded by Councilmember Smith Ayes — All
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS —All presentations have a limit of 3 minutes.
1. Kevin Berglund, Maplewood Resident
M. ADJOURNMENT
Mayor Slawik adjourned the meeting at 9:16 p.m.
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