HomeMy WebLinkAbout2017-04-10 City Council Meeting PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, April 10, 2017
City Hall, Council Chambers
Meeting No. 07-17
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Sign in with the
City Clerk before addressing the council. At the podium please state your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will then direct staff, as appropriate, to answer questions or respond
to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of the March 27, 2017 City Council Workshop Minutes
2. Approval of the March 27, 2017 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
b. Approval of the 2016 Community Design Review Board Annual Report
2. Council Presentations
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. Approval of MOU between the City of Maplewood and Minnesota Food Association for the
Harvest Park Farm Training Program
3. Approval of Cooperative Agreement with Ramsey County and City of Little Canada, Keller
Parkway Resurfacing between County Rd C and Arcade Street, Project 17-04
4. Approval of the April 22, 2017 Spring Clean Up Event
5. Approval of Donation of Two Surplus Taser Devices to the Minnesota Humane Society in
Lieu of Compensation for Performance of Potentially Dangerous and Dangerous Dog
Hearings
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
1. Consider Approval of Resolution Providing for the Issuance and Sale of General
Obligation Bonds, Series 2017A
2. Consider Approval of Resolution Providing for the Issuance and Sale of General
Obligation Refunding Bonds, Series 2017B
J. NEW BUSINESS
1. Consider Approval of a Conditional Use Permit and Design Review, Phase 2 of Frost
English Village, 1957 English Street North
2. Consider Approval of Purchase Offer for Vacant Land North of the Former Parkside Fire
Station, 2001 McMenemy Street North
3. Consider Approval of Tennis Sanitation Recycling Collection Annual Review
a. 2016 Recycling Year End Report
b. 2017 Recycling Work Plan
4. Consider Approval of Republic Services Trash and Yard Waste Collection Annual Review
a. 2016 Trash and Yard Waste Collection Annual Report
b. 2017 Trash and Yard Waste Collection Work Plan
K. AWARD OF BIDS
None
L. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s
Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules,
everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that
when appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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City Council Workshop Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30 P.M. Monday, March 27, 2017
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 5:32 p.m. by Mayor Slawik.
B. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Abrams moved to approve the agenda as submitted.
Seconded by Councilmember Smith Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Consider Closing Meeting Based on Attorney-Client Privilege Concerning
Litigation Regarding Ramsey Washington Suburban Cable Commission
a. Intent to Close Meeting (§13D.05 subd. 3b)
Mayor Slawik noted the purpose to close the meeting pursuant to Minnesota State
Statue 13D.05 subd. 3b which allows the public body to close the meeting if the closure
is authorized by Statute or permitted by the attorney-client privilege.
Mayor Slawik moved to close the city council workshop and go into closed meeting to
discuss action for request of reserved funds from the Ramsey Washington Suburban
Cable Commission.
Present during the closed meeting were Mayor Slawik, Councilmember Abrams,
Councilmember Juenemann, Councilmember Smith, Councilmember Xiong, City
Manager Melinda Coleman, IT Director Mychal Fowlds, and attorney’s representing the
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city Ron Batty and John Boyle.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Mayor Slawik closed the meeting.
Mayor Slawik called the meeting back to order.
2. Wakefield Park Improvements
Recreation Manager Robbins introduced the staff report. Todd Halunen and Jon Horn
with Kimley-Horn gave the Wakefield Park improvements project presentation. City
Manager Coleman, Public Works Director Thompson, Finance Director Paulseth, and
Recreation Manager Robbins answered questions of the council.
3. Harvest Park Farm Training Program
Recreation Manager Robbins introduced the staff report. Molly Schaus and Anita Berg
from the Minnesota Food Association gave the overview on the Harvest Park Farm
Training Program. Recreation Manager Robbins answered questions of the council.
4. Update on Communications Plan and Social Media Policy
Communications Manager Fairbanks gave the staff report and answered questions of
the council.
F. ADJOURNMENT
Mayor Slawik adjourned the meeting at 7:05 p.m.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, March 27, 2017
City Hall, Council Chambers
Meeting No. 06-17
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:10 p.m. by Mayor Slawik.
Mayor Slawik reported on “Laugh In – Day of Laughter” that will be taking place on April
1, 2017 at the Maplewood Community Center. Recreation Manager Robbins gave
additional information about the event. M.A. Rosko from Fox 9 will be doing a promo for
Kid City on Thursday, March 30, 2017 at the Maplewood Community Center/YMCA.
Mayor Slawik reported on the Business Council meeting that she, Councilmember Smith
and City Manager Coleman attended the past week. Police Chief Schnell was also in
attendance and gave a talk about business partnerships with the Police Department
about how to prevent and manage crime. Councilmember Smith gave additional
information about the meeting.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda under Appointments and Presentations,
Council Presentations:
City Clean Up
Harvest Park Farm
Rice-Larpenteur Corridor
Rush Line
Councilmember Smith moved to approve the agenda as amended.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of March 13, 2017 City Council Workshop Minutes
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Councilmember Xiong moved to approve the March 13, 2017 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Approval of March 13, 2017 City Council Meeting Minutes
Councilmember Abrams moved to approve the March 13, 2017 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave the update to the council calendar.
b. Presentation of the Maplewood Police Department’s Chief’s Award to 3M
for their Support and Donation of 3M-Made Ballistic Helmets
Police Chief Schnell introduced the staff report. Sergeant Steiner of the
Maplewood Police Department addressed the council to give the staff report.
Police Chief Schnell presented Scott Swanson and Kevin Malley, Representatives
of 3M with a plaque of appreciation. Scott Swanson and Kevin Malley addressed
the council to give additional information.
c. Approval of 2016 Parks and Recreation Commission Annual Report
Commissioner Craig Brannon gave the 2016 Parks and Recreation Commission
annual report.
Councilmember Juenemann moved to approve the 2016 Parks and Recreation
Commission Annual Report.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
d. Approval of Resolution Proclaiming May 6, 2017 Arbor Day
Natural Resources Coordinator Gaynor gave the staff report and read the
resolution proclaiming May 6, 2017 as Arbor Day.
Councilmember Juenemann moved to approve the Resolution Proclaiming May 6,
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2017 Arbor Day.
Resolution 17-03-1441
Resolution Proclaiming Arbor Day 2017
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees,
and
WHEREAS, this holiday, called Arbor Day, is now observed throughout the
nation and the world, and
WHEREAS, the health of people is tied to the health of our forests, and
WHEREAS, trees help improve human health by reducing air pollution and
reducing exposure to the sun’s UV rays, and improving mental
health by reducing stress and increasing concentration, and
WHEREAS, trees can reduce the erosion of topsoil by wind and water, cut
heating and cooling costs, moderate temperatures, produce oxygen,
and provide habitat for wildlife, and
WHEREAS, trees are a renewable resource giving us paper, wood for homes,
fuel for fires, and countless other wood products, and
WHEREAS, trees in our city increase property values, enhance the economic
vitality of business areas, and beautify our community, and
WHEREAS, trees are a source of joy and beauty,
NOW, THEREFORE, BE IT RESOLVED THAT May 6, 2017, is hereby designated
Arbor Day in the City of Maplewood.
Further, all citizens are encouraged to celebrate Arbor Day and support
efforts to protect our trees and woodlands.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Council Presentations
City Clean Up
Councilmember Juenemann reminded residents that Saturday, April 22, 2017 is the
annual city clean up at Aldrich Arena.
Harvest Park Farm
Councilmember Juenemann reported that the city is part of a park agriculture suburban
cultural program that is part of a training program mainly for minority and immigrant
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farmers, but anyone can participate.
Rice-Larpenteur Corridor
Councilmember Juenemann reported on the Rice-Larpenteur Corridor Improvements
and encouraged Maplewood residents to participate in the Citizen Advisory Committee.
Rush Line
Mayor Slawik reported there is a flyer out about the Rush Line Corridor and a public
hearing has been scheduled; and the locally preferred alternative route was decided.
Public Works Thompson gave additional information about the Rush Line Corridor.
G. CONSENT AGENDA
Councilmember Juenemann moved to approve agenda items G1-G10.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 458,481.28 Checks # 99345 thru #99383
dated 03/14/2017
$ 314,670.57 Disbursements via debits to checking account
dated 03/06/17 thru 03/10/17
$ 95,150.99 Checks #99384 thru #99405
dated 03/21/17
$ 530,183.56 Disbursements via debits to checking account
dated 03/13/17 thru 03/17/17
$ 1,398,486.40 Total Accounts Payable PAYROLL:
$ 529,637.47 Payroll Checks and Direct Deposits dated 03/10/17
$ 1,111.53 Payroll Deduction check # 99102625 thru # 99102627 dated 03/10/17
$ 530,749.00 Total Payroll
$ 1,929,235.40 GRAND TOTAL
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Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Approve 2017 Transfers and Payments to Close TIF Funds
Councilmember Juenemann moved to approve the transfers and payments necessary to
close TIF Fund 413 and TIF Fund 414, as follows:
Transfers:
From Fund To Fund Amount Description
TIF 1-1 (413) Debt Service (363) $15,506.67 Annual debt service 2018
TIF 1-2 (414) Debt Service (363) $26,870.00 Annual debt service 2018
TIF 1-2 (414) Debt Service (363) $ 5,486.33 Pooled 1-1 debt service 2018
TIF 1-2 (414) General Fund (101) $ 1,913.70 TIF Administration fees 2017
TIF 1-2 (414) General Fund (101) $ 2,329.40 Pooled Administration 1-1 fees 2017
Payment:
From Fund To Recipient Amount Description
TIF 1-2 Ramsey County $71,096.73 Excess TIF revenue TIF 1-2
Seconded by Councilmember Abrams Ayes – All
The motion passed.
3. Approval to Purchase Networking Equipment for Police Squad Cars
Councilmember Juenemann moved to approve the purchase of networking equipment to
be used in police squad cars in the amount of $27,575.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
4. Approval Authorizing Purchase of Bituminous Materials for 2017
Councilmember Juenemann moved to approve the purchase of bituminous materials in
an amount up to $80,000.00 from TA Schifsky and Sons during the 2017 calendar year.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
5. Approval Authorizing Ramsey County to Perform 2017 Street Striping
Councilmember Juenemann moved to approve the pavement striping services in 2017 in
an amount not to exceed $24,000.00 from Ramsey County.
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Seconded by Councilmember Abrams Ayes – All
The motion passed.
6. Approval of Agreements for Maplewood Care Group LLC, Project 16-33
a. Cooperative Agreement with Ramsey County for Public Improvements
b. Development Agreement with Maplewood Care Group LLC
Councilmember Juenemann moved to approve the Cooperative Agreement with
Ramsey County for Public Improvements for Maplewood Care Group LLC, Project 16-
33.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
Councilmember Juenemann moved to approve the Development Agreement with
Maplewood Care Group LLC, Project 16-33.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
7. Approval of Resolution Accepting Assessment Roll and Ordering
Assessment Hearing for April 24, 2017, Pond/Dorland Area Street
Improvements, City Project 16-12
Councilmember Juenemann moved to approve the resolution for Accepting Assessment
Roll and Ordering Assessment Hearing, for the Pond/Dorland Area Street
Improvements, City Project 16-12.
Resolution 17-03-1442
Accepting Assessment Roll and Ordering Assessment Hearing
WHEREAS, the Clerk and the City Engineer have, at the direction of the City
Council, prepared an assessment roll for the Pond/Dorland Area Street Improvements,
City Project 16-12, and the said assessment roll is on file in the office of the City
Engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. A hearing shall be held on the 24th day of April 2017, at the city hall at
7:00 p.m. to pass upon such proposed assessment and at such time and place all
persons owning property affected by such improvement will be given an opportunity to
be heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the
proposed assessment to be published in the official newspaper, at least two weeks prior
to the hearing, and to mail notices to the owner of all property affected by said
assessment.
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The notice of hearing shall state the date, time and place of hearing, the general
nature of the improvement, the area to be assessed, that the proposed assessment roll
is on file with the clerk and city engineer and that written or oral objections will be
considered.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
8. Approval of Resolution Accepting Assessment Roll and Ordering
Assessment Hearing for April 24, 2017, Hillwood-Crestview Area Street
Improvements, Project 16-13
Councilmember Juenemann moved to approve the resolution for Accepting Assessment
Roll and Ordering Assessment Hearing, for the Hillwood-Crestview Area Street
Improvements, City Project 16-13.
Resolution 17-03-1443
Accepting Assessment Roll and Ordering Assessment Hearing
WHEREAS, the Clerk and the City Engineer have, at the direction of the City
Council, prepared an assessment roll for the Hillwood-Crestview Area Street
Improvements, City Project 16-13, and the said assessment roll is on file in the office of
the City Engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. A hearing shall be held on the 24th day of April 2017, at the city hall at
7:00 p.m. to pass upon such proposed assessment and at such time and place all
persons owning property affected by such improvement will be given an opportunity to
be heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of hearing on the
proposed assessment to be published in the official newspaper, at least two weeks prior
to the hearing, and to mail notices to the owner of all property affected by said
assessment.
The notice of hearing shall state the date, time and place of hearing, the general
nature of the improvement, the area to be assessed, that the proposed assessment roll
is on file with the clerk and city engineer and that written or oral objections will be
considered.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
9. Approval and Reauthorization of Contract with and between the Maplewood
Police Department and Computer Forensic Services, Inc. for Digital Forensic
Analysis Services
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Councilmember Juenemann moved to approve the City Manager finalize and execute
the professional service agreement between the City of Maplewood and Computer
Forensics Services not to exceed $45,000.00.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
10. Approval of Bid for Communications Studio
Councilmember Juenemann moved to approve Tierney’s bid in the amount of
$29,355.71 and begin construction of the City’s communications studio.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
H. PUBLIC HEARINGS
1. Public Hearing to Receive Input on Tax Abatement Bonds, 2017A
Finance Director Paulseth introduced the staff report. Terri Heaton, Senior Vice
President with Springsted addressed the council to give the report.
Mayor Slawik opened the public hearing. The following people spoke:
Tim Kinley, Maplewood Resident
Bob Zick, North St. Paul Resident
Kevin Berglund, Maplewood Resident
Mayor Slawik closed the public hearing.
Terri Heaton, Senior Vice President with Springsted readdressed the council to answer
questions and give additional information.
Councilmember Xiong moved to approve Resolution Approving Property Tax
Abatements.
Resolution 17-03-1444
Resolution Approving Property Tax Abatements
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the
"City"), as follows:
WHEREAS, the City proposes to finance improvements to the Maplewood
Community Center building and the Nature Center (together, the "Project"), located in
the City. The City proposes to use the abatement for the purposes provided for in the
Abatement Law (as hereinafter defined), including the Project. The proposed term of the
abatement will be for up to ten (10) years in an amount not to exceed $1,850,000. The
abatement will apply to the City's share of the property taxes (the "Abatement") derived
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from the property described by property identification numbers on the attached "Exhibit
A" (the "Property"); and
WHEREAS, on the date hereof, the Council held a public hearing on the question
of the Abatement, and said hearing was preceded by at least 10 days but not more than
30 days prior published notice thereof; and
WHEREAS, the City Council proposes to issue its General Obligation Tax
Abatement Bonds (the "Bonds") in an amount not to exceed $1,850,000; and
WHEREAS. the Abatement will be pledged to the payments of the Bonds. The
proceeds of said Bonds shall be used to finance the Project.
WHEREAS, the Abatement is authorized under Minnesota Statutes, Sections
469.1812 through 469.1815, as amended (the "Abatement Law").
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. Findings for the Abatement. The City Council hereby makes the following
findings:
(a) The Council expects the benefits to the City of the Abatement to at least
equal or exceed the costs to the City thereof.
(b) Granting the Abatement is in the public interest because it will:
(i) provide or help acquire or construct public facilities; and
(ii) help provide access to services for residents of the political
subdivision.
(c) The Property is not and will not be located in a tax increment financing
district during the Abatement period.
(d) In any year, the total amount of property taxes abated by the City by this
and other abatement resolutions, if any, shall not exceed ten percent (10%) of net
tax capacity of the City for the taxes payable year to which the abatement applies or
$200,000, whichever is greater (the "Abatement Limit"). The City may grant other
abatements permitted under the Abatement Law after the date of this resolution,
provided that to the extent the total abatements in any year exceed the Abatement
Limit the allocation of the Abatement limit to such other abatements is subordinate to
the Abatement granted by this resolution.
2. Terms of Abatement. The Abatement is hereby approved. The terms of the
Abatement are as follows:
(a) The Abatement shall be for up to a ten (10) year period and shall apply to
the taxes payable in the years 2018 through 2027, inclusive.
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(b) The City will abate the City's share of property tax amount which the City
receives from the Property, cumulatively not to exceed $1,850,000.
(c) The Abatement shall be subject to all the terms and limitations of the
Abatement Law.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Report from Kelly & Lemmons, Prosecuting Attorneys
City Manager Coleman shared an announcement that Captain Joseph Kelly, a member
of Kelly & Lemmons Law firm received the General Douglas MacArthur Leadership
Award. City Manager Coleman then introduced the staff report. Kevin Beck with Kelly &
Lemmons Law Firm addressed the council to give the prosecuting attorney’s report.
2. Consider Request for Outdoor Concert at Myth Live, 3090 Southlawn Drive
City Clerk Sindt gave the staff report. Police Chief Schnell gave additional information
about the proposed outdoor event and answered questions of the council. Barrie
Borchers, General Manager of Audio Visions of Minnesota addressed the council to give
additional information about the event and answer questions of the council.
Councilmember Abrams moved to approve the large assembly and noise waiver permits
for the outdoor event “I Love the 90’s – The Party Continues” to be held at Myth Live
located at 3090 Southlawn Drive on August 5, 2017 from 7:00 p.m. to 10:00 p.m. and the
applicant will attempt to flyer or advise the neighbors that the event will be occurring.
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Abrams, Smith and
Xiong
Nays – Councilmember Juenemann
The motion passed.
3. Consider Approval of Local Historic Designation for Gladstone Savanna
Ginny Gaynor, Natural Resources Coordinator and Heritage Preservation Commission
staff liaison gave the staff presentation and answered questions of the council.
Councilmember Xiong moved to approve the Local Historic Designation for Gladstone
Savanna.
Seconded by Councilmember Juenemann Ayes – All
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The motion passed.
4. Consider Approval of a Temporary Construction Easement in Favor of the
Metropolitan Council at 2228 Maplewood Drive N, MCES Interceptor Pipe
Rehabilitation, Project 16-32
Public Works Director Thompson gave the staff report and answered questions of the
council.
Councilmember Juenemann moved to approve a temporary construction easement in
favor of the Metropolitan Council at 2228 Maplewood Drive N as part of the MCES
Interceptor Pipe Rehabilitation, Project 16-32; authorizes the Mayor and City Manager to
sign the offer letter and easement signifying approval of granting said temporary
construction easement.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
5. Report on Final Policy Implementation Recommended by the “Use of Force
Workgroup” and Considerations for Community Involvement in the Future
Police Chief Schnell gave the staff report and answered questions of the council.
Councilmember Abrams moved to remove this item from the agenda at the request of
Police Chief Schnell. Police Chief Schnell will withdraw from the process and engage the
consultants, work group members and police officers that were involved in the
discussion to come back with a final recommendation.
Seconded by Councilmember Juenemann Ayes – Council Members Abrams,
Juenemann and Xiong
Nays – Mayor Slawik and
Councilmember Smith
The motion passed.
Councilmember Smith moved to direct the City Manager and Police Chief to bring this
item back to the council within 60 days.
Seconded by Mayor Slawik Ayes – All
The motion passed.
6. City Manager Performance Evaluation
a. Intent to Close Meeting (§13D.05 subd. 3a)
City Attorney Ron Batty stated the reason the council will be going into closed session.
Councilmember Juenemann moved to close the regular meeting per Minnesota Statutes,
section 13D.05, Subd 3(a), to evaluate the annual performance of Melinda Coleman,
City Manager.
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The following were present during the closed session: Mayor Slawik, Councilmember
Abrams, Councilmember Juenemann, Councilmember Smith, Councilmember Xiong,
City Attorney Ron Batty, and City Manager Melinda Coleman.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
Mayor Slawik closed the meeting at 9:57 p.m.
Mayor Slawik called the meeting back to order at 10:20 p.m.
Mayor Slawik gave a summary of the closed session.
K. AWARD OF BIDS
None
L. ADJOURNMENT
Mayor Slawik adjourned the meeting at 10:22 p.m.
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MEMORANDUM
TO: City Council
FROM: Melinda Coleman, City Manager
DATE: April 4, 2017
SUBJECT: Council Calendar Update
Introduction/Background
This item is informational and intended to provide the Council an indication on the current
planning for upcoming agenda items and the Work Session schedule. These are not official
announcements of the meetings, but a snapshot look at the upcoming meetings for the City
Council to plan their calendars. No action is required.
Upcoming Agenda Items & Work Session Schedule
1. April 18th City Council Staff Retreat
2. April 24th
a. Workshop: Update from Rush Line team on proposed final LPA, Financial
Policies Discussion
3. May 8th
a. Workshop: City Code Enforcement Program Update, 21st Century Policing
Report
4. May 22nd
a. Workshop: Joint Meeting of City Council and Planning Commission to Process
Comprehensive Plan Review with HKGI Consultants
5. June 3rd
a. Workshop: Public Safety Director Interviews
Council Comments
Comments regarding Workshops, Council Meetings or other topics of concern or interest.
Budget Impact
None
Recommendation
No action required.
Attachments
None.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Bill Kempe, Community Design Review Board Chair
DATE: March 21, 2017
SUBJECT: Approval of the 2016 Community Design Review Board Annual Report
Introduction
Annually, the community design review board (CDRB) reports the board’s actions and activities for
the city council for the previous year. In 2016, the CDRB reviewed the following 21 items during its
9 meetings:
Type of Proposal # Reviewed
New Development Proposals 8
1. Design Review, AT&T New Retail Building, 3070 White Bear Avenue (March 22, 2016)
2. Design Review, Chick-fil-A, 3045 White Bear Avenue (March 22, 2016)
3. Design Review, Taco Bell New Building, 1965 County Road D East (April 26, 2016)
4. Design Review, Hazelwood Medical Commons, 2945 Hazelwood Street North (May 24,
2016 and September 20, 2016)
5. Design Review, Koob Moo Spiritual Center, 1259 Gervais Avenue East (August 3, 2016)
6. Design Review, Beyond Indoor Storage, 1315 Beam Avenue (August 16, 2016 and October
25, 2016)
7. Design Review, Rice Street Shoppes, 2158 Rice Street North (October 25, 2016)
8. Design Review, Maplewood Alzheimer’s Special Care Center, 1700 Beam Avenue
(November 15, 2016)
Expansions/Remodels/Revisions 7
1. Design Review, Hill-Murray School Football Field, 2625 Larpenteur Avenue East (February
23, 2016)
2. Design Review, Costco Gas Canopy Expansion, 1431 Beam Avenue East (April 26, 2016)
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3. Comprehensive Sign Plan, Sarrack’s Liquors, 2305 Stillwater Road East (May 24, 2016)
4. Design Review, Hill-Murray School Entrance Plaza, 2625 Larpenteur Avenue East (August
3, 2016)
5. Design Review and Comprehensive Sign Plan, ALDI, 3000 White Bear Avenue (August 3,
2016)
6. Design Review, Metro Heating and Cooling, 1220 Cope Avenue East (November 15, 2016)
7. Design Review, Maple Ridge Shopping Center, 2515 White Bear Avenue (November 15,
2016)
Special Projects and Presentations 6
1. 2015 CDRB Annual Report (February 23, 2016)
2. 2015 Code Enforcement Year-End Report (February 23, 2016)
3. Election of Officers (February 23, 2016)
4. City Council Workshop Regarding City Commissions and Boards (April 26, 2016)
5. Approval of a Resolution of Appreciation for Leo Burger (May 24, 2016)
6. Amendments to the CDRB’s Rules of Procedure (August 3, 2016)
Total
21
Comparative Information
Year Number of Items Reviewed
2006 33
2007 27
2008 15
2009 18
2010 20
2011 25
2012 28
2013 21
2014 14
2015 18
2016 21
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Membership
The CDRB consists of five members appointed by the city council. Membership terms are for two
years, with extensions for additional terms approved by the city council. The current membership
is as follows:
Board Member Membership Began Term Expires 2016 Attendance
Matt Ledvina 3/10/97 4/30/17 7 of 9
Jason Lamers 5/26/09 4/30/18 7 of 9
Bill Kempe 2/11/13 4/30/18 8 of 9
Ananth Shankar 8/8/94 4/30/19 8 of 9
Melissa Peck 2/13/17 4/30/19 N/A
Member Shankar’s term was up for reappointment in 2016. He was re-appointed to the board.
Member Ledvina’s term is up for reappointment this year. During 2016, Leo Burger resigned from
the CDRB as he moved outside of the city. In February 2017, Melissa Peck was appointed by the
city council to fill this vacancy.
Discussion
2016 Actions/Activities
In 2016, the CDRB reviewed 21 items, an increase from the previous year. In 2016, the CDRB
saw an increase in the number of new developments being reviewed. Over the last few years the
majority of CDRB review have involved remodels, revisions and expansions so it is a positive sign
to see so many new construction projects. The CDRB also reviewed 11 additional projects via the
15-day minor construction review process. In 2016, the CDRB expects to review a similar number
of projects.
In 2016, the CDRB reviewed mainly commercial projects – most notably the Hazelwood Medical
Commons and Beyond Storage. The Hazelwood Medical Commons, which will be a medical office
building with 140,000 square feet, has started construction. Beyond Storage will be a 100,000
square foot indoor storage facility. Grading work on this facility began last fall with building
construction expected to start in the spring.
In-fill development and expansion has become the norm for the city since Maplewood is
approximately 95 percent developed and there are not many remaining vacant sites available for
residential and commercial projects. The projects the city is likely to see will be more complex and
time consuming due to redevelopment efforts made throughout Maplewood
2017 Activities
In addition to its design review duties, the CDRB lists these potential activities for 2017:
1. The CDRB has a strong desire to work on broader design-related policy issues for the city; the
CDRB does not have to be just a reactive group.
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2. Continue having in-service training sessions for the CDRB. Specifically, the CDRB would like to
explore developing an approved materials list to help guide development better from an
architecture point of view. Perhaps different areas of the city would have different approved list
to match existing and desired exteriors.
3. Continue developing policy guidelines for vegetation use along public rights-of-way.
4. Focus on educating the CDRB on sustainable building practices.
Conclusion
In 2017, the CDRB will continue its dedication to the quality design of buildings and developments,
ensuring a high quality of life for the citizens of Maplewood.
Budget Impact
None.
Recommendation
Approve the CDRB’s 2016 annual report.
Attachments
None.
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THIS PAGE IS INTENTIONALLY LEFT BLANK
Packet Page Number 20 of 226
TO:Melinda Coleman, City Manager
FROM:Ellen Paulseth, Finance Director
DATE:
SUBJECT:Approval of Claims
485,372.79$ Checks # 99406 thru #99450
dated 03/28/2017
345,730.23$ Disbursements via debits to checking account
dated 03/20/17 thru 03/24/17
415,240.04$ Checks #99451 thru #99486
dated 04/04/17
518,542.77$ Disbursements via debits to checking account
dated 03/27/17 thru 03/31/17
1,764,885.83$ Total Accounts Payable
516,259.00$ Payroll Checks and Direct Deposits dated 03/24/17
1,620.88$ Payroll Deduction check # 99102647 thru # 99102650
dated 03/24/17
517,879.88$ Total Payroll
2,282,765.71$ GRAND TOTAL
Attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
MEMORANDUM
April 3, 2017
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
G1
Packet Page Number 21 of 226
Check Description Amount
99406 05780 RESPONSE TIME/PLACEMENT-STUDY 8,499.00
99407 00985 WASTEWATER - APRIL 262,873.85
99408 01933 ANNUAL WEB HOSTING 3/1/17-2/28/18 800.00
99409 01819 LOCAL PHONE SERVICE 02/15 - 03/14 719.98
99410 01337 911 DISPATCH SERVICES - FEBRUARY 30,993.07
01337 CAD SERVICES - FEBRUARY 6,099.63
01337 FLEET SUPPORT FEES - FEBRUARY 502.32
01337 FLEET SUPPORT FEES - FEBRUARY 464.88
99411 01546 T-SHIRTS FOR SOCCER CLINIC 162.50
99412 05488 PREMIUM - LIFE,LTD,STD - MARCH 7,773.48
99413 04192 EMS BILLING - FEBRUARY 4,605.00
99414 01190 ELECTRIC & GAS UTILITY 3,643.42
01190 ELECTRIC & GAS UTILITY 346.52
01190 FIRE SIRENS 54.63
99415 05795 MPCA BLDG TUNE-UP PROGRAM/AUDIT 2,500.00
99416 04419 VOLLEYBALL REFEREE 02/13 - 03/17 216.00
99417 01869 VOLLEYBALL REFEREE 02/13 - 03/17 243.00
99418 01865 VOLLEYBALL ASSIGNMENTS 02/13 - 03/17 156.00
99419 04886 VOLLEYBALL ASSIGNMENTS 02/13 - 03/17 600.00
99420 05794 AED - CH/POLICE & FIRE VEHICLES 73,920.00
99421 00036 CHARITABLE GAMBLING-N SENIOR PARTY 620.00
99422 05781 VOLLEYBALL REFEREE 02/13 - 03/17 81.00
99423 05369 ULTRA CLEAN SRVS - CITY HALL 555.96
99424 05477 NEW BOARD FOR HEATING EMTF 1,574.49
99425 01871 VOLLEYBALL REFEREE 02/13 - 03/17 243.00
99426 05025 CHARITABLE GAMBLING 1,400.00
99427 00462 REPAIR TO TORNADO SIREN #11 100.00
99428 05283 CHEMGUARD CLASS A PLUS 85.00
99429 03784 SOFTWARE MAINT ARCVIEW/GIS SERVER 14,519.00
99430 05789 VOLLEYBALL REFEREE 02/13 - 03/17 189.00
99431 04945 CHARITABLE GAMBLING 990.00
99432 03538 VOLLEYBALL REFEREE 02/13 - 03/17 486.00
99433 02137 ATTORNEY FEES - FEBRUARY 18,316.11
99434 00857 MCSC MEMBERSHIP FOR 2017 1,240.00
99435 00986 MONTHLY SAC - FEBRUARY 24,601.50
99436 01175 MONTHLY UTILITIES - FEBRUARY 5,188.32
01175 FIBER OPTIC ACCESS CHG - MARCH 1,000.00
99437 00001 REFUND D PHILLIPS VOLLEYBALL CLINIC 55.00
99438 05601 V-BALL CLINIC INSTRUCTION - WINTER 240.00
99439 04432 VOLLEYBALL REFEREE 02/13 - 03/17 405.00
99440 04578 TREE INSPECTION SERVICES 127.50
99441 02663 VOLLEYBALL REFEREE 02/13 - 03/17 81.00
99442 05120 VOLLEYBALL REFEREE 02/13 - 03/17 351.00
99443 05738 VOLLEYBALL REFEREE 02/13 - 03/17 162.00
99444 01836 MISC STREET LIGHT REPAIRS-LEGACY 1,522.25
01836 MISC STREET LIGHT REPAIRS-LEGACY 953.00
01836 MISC STREET LIGHT REPAIRS-LEGACY 180.77
01836 MISC STREET LIGHT REPAIRS-LEGACY 16.71
99445 01522 OPEN MEETING LAW WORKSHOP 95.00
99446 01565 PARTS TO REPAIR SWEEPER #703 2,237.42
99447 01872 VOLLEYBALL REFEREE 02/13 - 03/17 243.00
99448 05755 VOLLEYBALL REFEREE 02/13 - 03/17 648.00
99449 05013 WINTER HVAC MAINT - CITY HALL 732.25
99449 05013 WINTER HVAC MAINT-CENTRAL FS #2 256.25
05013 WINTER HVAC MAINT-NORTH FS #3 256.25
03/28/2017 RAMSEY COUNTY-PROP REC & REV
03/28/2017 XCEL ENERGY
03/28/2017 XCEL ENERGY
03/28/2017 ALLIANCE AUTOMOTIVE
TRAVELLE EVANS-VANN
03/28/2017 LOUISE A. BEAMAN
03/28/2017 DALE BOETTCHER
03/28/2017 ENVIRONMENTAL SYS RES INST INC
EMERGENCY RESPONSE SOLUTIONS
03/28/2017 DON BOWMAN
03/28/2017 CARDIAC SCIENCE CORPORATION
03/28/2017 CHARITABLE GAMBLING
Check Register
City of Maplewood
03/24/2017
Date Vendor
03/28/2017 FUSION DRUMLINE ISD 622
PARNELL L CHARLES
03/28/2017 CINTAS CORPORATION #470
03/28/2017 COOL AIR MECHANICAL, INC.
03/28/2017 KENNETH COOPER
03/28/2017 DIST 622 EDUCATION FOUNDATION
03/28/2017
03/28/2017 EMBEDDED SYSTEMS, INC.
03/28/2017
03/28/2017
03/28/2017 RAMSEY COUNTY-PROP REC & REV
03/28/2017
03/28/2017 CITY OF NORTH ST PAUL
03/28/2017
03/28/2017 FITCH & ASSOCIATES, LLC
03/28/2017 METROPOLITAN COUNCIL
03/28/2017 KAREN MARIE BOWMAN
03/28/2017 XCEL ENERGY
03/28/2017 SUBURBAN SPORTSWEAR
03/28/2017 SUN LIFE FINANCIAL
03/28/2017 TRANS-MEDIC
03/28/2017 RAMSEY COUNTY-PROP REC & REV
RAMSEY COUNTY-PROP REC & REV
03/28/2017 MUNICIPAL CODE CORP
03/28/2017 PAETEC
03/28/2017 PATRICK JAMES HUBBARD
03/28/2017 KENNEDY & GRAVEN CHARTERED
03/28/2017 LEAGUE OF MINNESOTA CITIES
03/28/2017 METROPOLITAN COUNCIL
03/28/2017 CITY OF NORTH ST PAUL
03/28/2017 S & S TREE SPECIALISTS
03/28/2017 CARL SAARION
03/28/2017 RICH SCHELL
ONE TIME VENDOR
03/28/2017 ALEC PEROZA
03/28/2017 EUGENE E. RICHARDSON
03/28/2017 ST PAUL, CITY OF
03/28/2017 ST PAUL, CITY OF
03/28/2017 STATE OF MINNESOTA
03/28/2017 DEEANN A SORENSON
03/28/2017 ST PAUL, CITY OF
03/28/2017 ST PAUL, CITY OF
03/28/2017 YALE MECHANICAL LLC
03/28/2017 SWEEPER SERVICES
03/28/2017 MARK WEBER
03/28/2017 JOANN WILSON
03/28/2017 YALE MECHANICAL LLC
03/28/2017 YALE MECHANICAL LLC
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05013 WINTER HVAC MAINT-SOUTH FS 256.25
05013 WINTER HVAC MAINT-NATURE CENTER 137.48
99450 05771 VOLLEYBALL REFEREE 02/13 - 03/17 54.0003/28/2017 PETER ZWACH
485,372.7945Checks in this report.
03/28/2017 YALE MECHANICAL LLC
03/28/2017 YALE MECHANICAL LLC
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Settlement
Date Payee Description Amount
3/20/2017 MN State Treasurer Drivers License/Deputy Registrar 66,567.65
3/20/2017 MN Dept of Revenue Sales Tax 345.71
3/20/2017 MN Dept of Revenue Fuel Tax 715.00
3/21/2017 MN State Treasurer Drivers License/Deputy Registrar 20,459.13
3/22/2017 MN State Treasurer Drivers License/Deputy Registrar 71,025.41
3/22/2017 Delta Dental Dental Premium 1,223.65
3/23/2017 MN State Treasurer Drivers License/Deputy Registrar 85,193.95
3/24/2017 MN State Treasurer Drivers License/Deputy Registrar 51,404.10
3/24/2017 MN Dept of Natural Resources DNR electronic licenses 1,789.91
3/24/2017 US Bank VISA One Card*Purchasing card items 41,933.00
3/24/2017 Optum Health DCRP & Flex plan payments 1,299.72
3/24/2017 ICMA (Vantagepointe)Deferred Compensation 3,773.00
345,730.23
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
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Packet Page Number 24 of 226
Transaction Date Posting Date Merchant Name Transaction Amount Name
03/07/2017 03/08/2017 CUB FOODS #1599 $7.70 PAUL BARTZ
03/04/2017 03/06/2017 OFFICE DEPOT #1090 $14.94 REGAN BEGGS
03/06/2017 03/08/2017 OFFICE DEPOT #1090 $237.79 REGAN BEGGS
03/08/2017 03/10/2017 ST PAUL STAMP WORKS INC $22.45 REGAN BEGGS
03/17/2017 03/17/2017 FACEBK *U62U6CENU2 $25.04 CHAD BERGO
03/03/2017 03/06/2017 TASER INTERNATIONAL $573.95 BRIAN BIERDEMAN
03/14/2017 03/16/2017 MENARDS OAKDALE MN $36.80 RON BOURQUIN
03/07/2017 03/09/2017 MENARDS MAPLEWOOD MN $136.86 TROY BRINK
03/10/2017 03/13/2017 G&K SERVICES AR $486.48 SCOTT CHRISTENSON
03/10/2017 03/13/2017 WW GRAINGER $39.74 SCOTT CHRISTENSON
03/10/2017 03/13/2017 WW GRAINGER $9.97 SCOTT CHRISTENSON
03/10/2017 03/13/2017 WW GRAINGER $63.41 SCOTT CHRISTENSON
03/10/2017 03/13/2017 WW GRAINGER $41.94 SCOTT CHRISTENSON
03/10/2017 03/13/2017 WW GRAINGER $11.82 SCOTT CHRISTENSON
03/13/2017 03/15/2017 MENARDS OAKDALE MN $4.97 SCOTT CHRISTENSON
03/14/2017 03/16/2017 DEPARTMENT OF LABOR AND I $50.00 SCOTT CHRISTENSON
03/14/2017 03/16/2017 DEPARTMENT OF LABOR AND I $20.00 SCOTT CHRISTENSON
03/14/2017 03/16/2017 DEPARTMENT OF LABOR AND I $10.00 SCOTT CHRISTENSON
03/14/2017 03/16/2017 DEPARTMENT OF LABOR AND I $30.00 SCOTT CHRISTENSON
03/15/2017 03/16/2017 NORTHERN DOOR CO INC ($78.15)SCOTT CHRISTENSON
03/15/2017 03/16/2017 NORTHERN DOOR CO INC $78.15 SCOTT CHRISTENSON
03/15/2017 03/16/2017 NORTHERN DOOR CO INC $72.95 SCOTT CHRISTENSON
03/16/2017 03/17/2017 HENRIKSEN ACE HDWE $4.49 SCOTT CHRISTENSON
03/16/2017 03/17/2017 VIKING ELECTRIC-SHEBOYGAN $104.93 SCOTT CHRISTENSON
03/14/2017 03/15/2017 GRUBHUBCAFEINETHAICAF $99.70 MELINDA COLEMAN
03/15/2017 03/16/2017 KOWALSKI'S WHT $19.68 MELINDA COLEMAN
03/16/2017 03/17/2017 ACT*GTS MCMA CONFERENC $515.00 MELINDA COLEMAN
03/03/2017 03/06/2017 SPORTSMANS GUIDE $103.98 THERESA CORCORAN
03/04/2017 03/06/2017 FIRST TACTICAL $99.98 THERESA CORCORAN
03/07/2017 03/08/2017 FIRST TACTICAL $99.98 THERESA CORCORAN
03/14/2017 03/15/2017 GLADIUS HOLSTERS, LLC $85.00 THERESA CORCORAN
03/09/2017 03/10/2017 CUB FOODS #1599 $29.84 KERRY CROTTY
03/06/2017 03/08/2017 OFFICEMAX/OFFICE DEPOT616 $21.40 JOHN DUCHARME
03/14/2017 03/16/2017 NORTHERN TOOL EQUIP-MN $50.32 DOUG EDGE
03/07/2017 03/09/2017 BOUND TREE MEDICAL LLC $28.00 PAUL E EVERSON
03/07/2017 03/09/2017 BOUND TREE MEDICAL LLC $271.98 PAUL E EVERSON
03/07/2017 03/09/2017 BOUND TREE MEDICAL LLC $505.80 PAUL E EVERSON
03/07/2017 03/09/2017 BOUND TREE MEDICAL LLC $652.89 PAUL E EVERSON
03/08/2017 03/10/2017 BOUND TREE MEDICAL LLC $80.34 PAUL E EVERSON
03/09/2017 03/13/2017 BOUND TREE MEDICAL LLC $69.72 PAUL E EVERSON
03/13/2017 03/15/2017 BOUND TREE MEDICAL LLC $9.09 PAUL E EVERSON
03/08/2017 03/09/2017 PANERA BREAD #601305 $68.65 CASSIE FISHER
03/06/2017 03/07/2017 VZWRLSS*APOCC VISB $5,842.39 MYCHAL FOWLDS
03/10/2017 03/13/2017 AT&T*BILL PAYMENT $33.25 MYCHAL FOWLDS
03/16/2017 03/16/2017 COMCAST CABLE COMM $4.51 MYCHAL FOWLDS
03/16/2017 03/17/2017 IDU*INSIGHT PUBLIC SEC $7,612.00 MYCHAL FOWLDS
03/03/2017 03/06/2017 THAWTE $369.00 NICK FRANZEN
03/04/2017 03/06/2017 AMAZON MKTPLACE PMTS $77.10 NICK FRANZEN
03/04/2017 03/06/2017 IDU*INSIGHT PUBLIC SEC $525.40 NICK FRANZEN
03/10/2017 03/13/2017 IDU*INSIGHT PUBLIC SEC $36.48 NICK FRANZEN
03/11/2017 03/13/2017 U OF M CONTLEARNING $215.00 VIRGINIA GAYNOR
03/15/2017 03/16/2017 IDU*INSIGHT PUBLIC SEC $134.49 ALEX GERONSIN
03/07/2017 03/09/2017 OFFICEMAX/OFFICE DEPOT616 $21.43 CLARENCE GERVAIS
03/06/2017 03/08/2017 THE HOME DEPOT #2801 $20.94 MILES HAMRE
03/08/2017 03/09/2017 HENRIKSEN ACE HDWE $7.99 MILES HAMRE
03/14/2017 03/15/2017 HENRIKSEN ACE HDWE $13.68 MILES HAMRE
03/14/2017 03/16/2017 THE HOME DEPOT #2801 $55.30 TAMARA HAYS
03/16/2017 03/17/2017 TARGET 00021352 $49.16 TAMARA HAYS
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03/06/2017 03/07/2017 HENRIKSEN ACE HDWE $53.68 GARY HINNENKAMP
03/10/2017 03/13/2017 DAVIS LOCK & SAFE $154.08 GARY HINNENKAMP
03/09/2017 03/10/2017 MICHAELS STORES 2744 $35.80 ANN HUTCHINSON
03/10/2017 03/13/2017 G&K SERVICES AR $13.50 ANN HUTCHINSON
03/10/2017 03/13/2017 MENARDS OAKDALE MN $74.78 ANN HUTCHINSON
03/15/2017 03/16/2017 BLUE RIBBON BAIT&TACKLE 2 $11.22 ANN HUTCHINSON
03/07/2017 03/08/2017 AMAZON MKTPLACE PMTS $29.02 DAVID JAHN
03/08/2017 03/10/2017 MENARDS MAPLEWOOD MN $17.98 DAVID JAHN
03/10/2017 03/13/2017 DALCO ENTERPRISES $10.80 DAVID JAHN
03/08/2017 03/10/2017 OFFICE DEPOT #1090 $27.00 ELIZABETH JOHNSON
03/09/2017 03/13/2017 OFFICE DEPOT #1090 $45.49 ELIZABETH JOHNSON
03/13/2017 03/15/2017 OFFICE DEPOT #1090 $58.84 ELIZABETH JOHNSON
03/08/2017 03/09/2017 MAPLEWOOD COMMUNITY CENTE $599.90 LOIS KNUTSON
03/12/2017 03/13/2017 SHRED-IT USA LLC $59.40 LOIS KNUTSON
03/16/2017 03/17/2017 PIONEER PRESS CIRCULATION $389.00 LOIS KNUTSON
03/13/2017 03/14/2017 BATTERIES PLUS #31 $21.37 NICHOLAS KREKELER
03/04/2017 03/06/2017 DELTA AIR BAGGAGE FEE $25.00 DAVID KVAM
03/08/2017 03/10/2017 DELTA AIR BAGGAGE FEE $25.00 DAVID KVAM
03/09/2017 03/13/2017 MSP AIRPORT PARKING $125.00 DAVID KVAM
03/13/2017 03/14/2017 THOMSON WEST*TCD $385.00 DAVID KVAM
03/03/2017 03/06/2017 AIRGASS NORTH $118.25 STEVE LUKIN
03/07/2017 03/08/2017 AIRGASS NORTH $241.90 STEVE LUKIN
03/10/2017 03/13/2017 EMERGENCY APPARATUS MAINT $7,690.08 STEVE LUKIN
03/13/2017 03/15/2017 VALLEY TROPHY $95.75 STEVE LUKIN
03/13/2017 03/14/2017 AMAZON MKTPLACE PMTS $44.00 MICHAEL NYE
03/14/2017 03/14/2017 AMAZON MKTPLACE PMTS $36.45 MICHAEL NYE
03/15/2017 03/16/2017 CUB FOODS #1599 $31.28 MICHAEL NYE
03/07/2017 03/08/2017 ASPEN MILLS INC.$28.50 ROBERT PETERSON
03/13/2017 03/14/2017 MIKES LP GAS INC $9.95 ROBERT PETERSON
03/13/2017 03/15/2017 THE HOME DEPOT #2801 $19.85 ROBERT PETERSON
03/02/2017 03/07/2017 ZAHL PMC ($38.28)STEVEN PRIEM
03/03/2017 03/06/2017 FACTORY MOTOR PARTS #19 $16.04 STEVEN PRIEM
03/03/2017 03/06/2017 FACTORY MOTOR PARTS #19 $119.96 STEVEN PRIEM
03/03/2017 03/06/2017 FACTORY MOTOR PARTS #19 $54.25 STEVEN PRIEM
03/03/2017 03/06/2017 AUTO PLUS-LITTLE CANADA $108.95 STEVEN PRIEM
03/03/2017 03/06/2017 TRUCK UTILITIES INC ST PA $17.84 STEVEN PRIEM
03/06/2017 03/07/2017 AUTO PLUS-LITTLE CANADA ($10.00)STEVEN PRIEM
03/06/2017 03/07/2017 AUTO PLUS-LITTLE CANADA $270.71 STEVEN PRIEM
03/06/2017 03/07/2017 AUTO PLUS-LITTLE CANADA $40.59 STEVEN PRIEM
03/08/2017 03/09/2017 AUTO PLUS-LITTLE CANADA $20.93 STEVEN PRIEM
03/08/2017 03/10/2017 PIONEER RIM AND WHEEL COM $115.44 STEVEN PRIEM
03/10/2017 03/13/2017 FACTORY MOTOR PARTS #19 $78.89 STEVEN PRIEM
03/10/2017 03/13/2017 AUTO PLUS-LITTLE CANADA $39.66 STEVEN PRIEM
03/10/2017 03/13/2017 AUTO PLUS-LITTLE CANADA $29.94 STEVEN PRIEM
03/10/2017 03/13/2017 AN FORD WHITE BEAR LAK $544.50 STEVEN PRIEM
03/10/2017 03/13/2017 MACQUEEN EQUIPMENT INC $55.35 STEVEN PRIEM
03/14/2017 03/15/2017 POMP'S TIRE #021 $689.00 STEVEN PRIEM
03/14/2017 03/15/2017 DELEGARD TOOL COMPANY $152.12 STEVEN PRIEM
03/14/2017 03/16/2017 WHEELCO BRAKE &SUPPLY $66.88 STEVEN PRIEM
03/14/2017 03/16/2017 METRO PRODUCTS INC $74.41 STEVEN PRIEM
03/15/2017 03/16/2017 GILLUND ENTERPRISES $129.06 STEVEN PRIEM
03/15/2017 03/16/2017 COMO LUBE AND SUPPLIES $88.38 STEVEN PRIEM
03/15/2017 03/17/2017 UNLIMITED SUPPLIES $178.68 STEVEN PRIEM
03/16/2017 03/17/2017 POMP'S TIRE #021 $457.36 STEVEN PRIEM
03/16/2017 03/17/2017 FACTORY MOTOR PARTS #19 $25.07 STEVEN PRIEM
03/07/2017 03/09/2017 MINNESOTA OCCUPATIONAL HE $107.00 TERRIE RAMEAUX
03/04/2017 03/06/2017 AMAZON MKTPLACE PMTS $103.42 MICHAEL RENNER
03/06/2017 03/07/2017 AMAZON MKTPLACE PMTS ($65.99)MICHAEL RENNER
03/15/2017 03/16/2017 FEDEX 785904018700 $27.24 MICHAEL RENNER
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03/09/2017 03/10/2017 CTC*CONSTANTCONTACT.COM $95.00 AUDRA ROBBINS
03/14/2017 03/15/2017 UNIVERSAL ATHLETIC $1,034.50 AUDRA ROBBINS
03/15/2017 03/16/2017 AMAZON.COM AMZN.COM/BILL $20.08 AUDRA ROBBINS
03/08/2017 03/10/2017 THE HOME DEPOT #2801 ($22.50)ROBERT RUNNING
03/08/2017 03/10/2017 THE HOME DEPOT #2801 $338.32 ROBERT RUNNING
03/08/2017 03/09/2017 IN *ENCOMPASS TELEMATICS,$676.00 PAUL SCHNELL
03/15/2017 03/16/2017 AMAZON.COM AMZN.COM/BILL $59.95 PAUL SCHNELL
03/04/2017 03/06/2017 CINTAS 60A SAP $199.92 SCOTT SCHULTZ
03/04/2017 03/06/2017 CINTAS 60A SAP $109.26 SCOTT SCHULTZ
03/06/2017 03/07/2017 G&K SERVICES AR $1,055.29 SCOTT SCHULTZ
03/14/2017 03/16/2017 OFFICEMAX/OFFICE DEPOT616 $50.33 SCOTT SCHULTZ
03/09/2017 03/10/2017 BROOKS SPORTS WEB SALES $100.00 STEPHANIE SHEA
03/03/2017 03/06/2017 HTCIA $75.00 MICHAEL SHORTREED
03/05/2017 03/07/2017 DOWNTOWNERS CAR WASH - MN $46.27 MICHAEL SHORTREED
03/06/2017 03/07/2017 SQ *MNSCIA $50.00 MICHAEL SHORTREED
03/09/2017 03/13/2017 LITTLE VENETIAN $25.00 MICHAEL SHORTREED
03/10/2017 03/13/2017 STORCHAK CLEANERS $23.82 MICHAEL SHORTREED
03/10/2017 03/13/2017 STORCHAK CLEANERS $32.52 MICHAEL SHORTREED
03/13/2017 03/14/2017 DON'S PAINT & COLLISION $927.09 MICHAEL SHORTREED
03/15/2017 03/17/2017 #4210 ORACLE / AT&T $10.40 MICHAEL SHORTREED
03/16/2017 03/17/2017 MILLS GAS MART 2710 $10.38 RONALD SVENDSEN
03/03/2017 03/06/2017 REPUBLIC SERVICES TRASH $1,107.66 CHRIS SWANSON
03/07/2017 03/09/2017 VALLEY TROPHY $21.76 PAUL THIENES
03/02/2017 03/06/2017 LOWER TOWN PARKING $7.00 MICHAEL THOMPSON
03/06/2017 03/07/2017 PEAVEY CORP.$155.50 TAMMY WYLIE
03/08/2017 03/08/2017 ULINE *SHIP SUPPLIES $203.67 TAMMY WYLIE
03/08/2017 03/09/2017 TASER INTERNATIONAL $499.00 TAMMY WYLIE
03/10/2017 03/13/2017 AMERICAN AIR0012118362924 $151.20 TAMMY WYLIE
03/10/2017 03/13/2017 DELTA AIR 0062375679623 $193.20 TAMMY WYLIE
03/11/2017 03/13/2017 AMERICAN AIR0012118472361 $310.40 TAMMY WYLIE
03/13/2017 03/14/2017 BCA TRAINING EDUCATION $250.00 TAMMY WYLIE
03/14/2017 03/15/2017 BCA TRAINING EDUCATION $75.00 TAMMY WYLIE
03/14/2017 03/15/2017 BCA TRAINING EDUCATION $75.00 TAMMY WYLIE
03/15/2017 03/17/2017 OFFICE DEPOT #1090 $38.72 TAMMY WYLIE
03/15/2017 03/17/2017 OFFICE DEPOT #1090 $12.59 TAMMY WYLIE
03/16/2017 03/17/2017 PEAVEY CORP.$29.70 TAMMY WYLIE
03/16/2017 03/17/2017 BCA TRAINING EDUCATION $75.00 TAMMY WYLIE
$41,933.00
G1, Attachments
Packet Page Number 27 of 226
Check Description Amount
99451 05114 GIS ASSSISTANCE - NEW PROJECTS 5,256.00
05114 GIS ASSSISTANCE - NEW PROJECTS 2,336.00
99452 02149 GRAPHIC DESIGN SERVICES - MARCH 4,000.00
99453 00908 JOB POSTING-INSTRUCTOR F HOCKEY 25.00
99454 04316 AUTO PAWN SYSTEM - FEBRUARY 639.00
99455 01546 SHIRTS FOR FLOOR HOCKEY 375.50
99456 05488 PREMIUM - LIFE,LTD,STD - APRIL 7,758.15
99457 04845 RECYCLING FEE - FEBRUARY 42,831.25
99458 01190 ELECTRIC UTILITY 15,146.45
01190 ELECTRIC & GAS UTILITY 13,015.76
01190 GAS UTILITY 885.71
01190 ELECTRIC UTILITY 850.57
01190 ELECTRIC UTILITY 251.95
01190 ELECTRIC UTILITY 133.11
01190 GAS UTILITY 108.88
01190 ELECTRIC UTILITY 16.24
01190 ELECTRIC UTILITY 15.62
01190 ELECTRIC UTILITY 15.27
99459 05346 BALLOON DECOR LAUGH IN EVENT 4-1 279.99
99460 02411 SCBA SERVICE - FILL STATION 191.00
99461 04848 MONTHLY PREMIUM - APRIL 296.58
99462 05369 CLEANING SUPPLIES - CITY HALL 92.24
99463 05786 MONTHLY PREMIUM BCN:4677316- MAR 267.04
99464 05660 PROJ 09-08 ASBESTOS REMOVAL 1,150.00
99465 03725 PROJ 16-13 BID PUBL HILLWOOD CRESTVIE 361.83
99466 05797 PRE-CAST MANHOLE - HOLLOWAY 859.50
99467 00644 REFUND FOR TRANS MEDIC PATIENT 2,641.44
99468 05598 PROSECUTION SERVICES - FEBRUARY 16,756.10
99469 00828 INSURANCE FOR EMTC 12/9/16-12/9/17 1,880.00
99470 03818 MONTHLY PREMIUM - APRIL 178,632.17
99471 04318 FILL DISPOSAL 156.00
99472 01126 MONTHLY PREMIUM - APRIL 464.00
99473 01179 FLOOR DRY 108.00
99474 00001 REFUND P NAVARRE - TRANS MEDIC 84.50
99475 00001 REFUND S YANEZ - TRANS MEDIC 76.54
99476 05647 LASERFICHE FORMS PORTAL ADD-ON 8,848.00
99477 01345 EXCESS TAX INCREMENT MW HOUSING 71,096.73
99478 01363 PROJ 09-08 DISPOSAL HAZARDOUS MAT 197.15
99479 04256 MICROSOFT SOFTWARE ASSURANCE 4,232.77
99480 05574 ACTUATOR KIT-TRAFF MESSAGE BOARD 1,670.38
99481 02686 MOLLE MOUNTS-AXON BODY CAMERAS 1,518.47
99482 05528 CONTRACT 7950665-005 554.77
05528 CONTRACT 7950665-011 506.38
05528 CONTRACT 7950665-002 407.16
05528 CONTRACT 7950665-004 350.33
05528 CONTRACT 7950665-003 278.42
05528 CONTRACT 7950665-013 254.43
05528 CONTRACT 7950665-001 242.59
05528 CONTRACT 7950665-012 115.36
05528 CONTRACT 7950665-010 92.36
99483 02464 FUNDS FOR CITY HALL ATM 10,000.00
99484 05796 PROJ 09-08 ROLL OFF/CONST DISPOSAL 1,035.00
99485 05013 AC REPAIR OLD SERVER ROOM - CH 955.35
04/04/2017 US BANK
04/04/2017 VEIT DISPOSAL SYSTEMS - METRO
04/04/2017 YALE MECHANICAL LLC
04/04/2017 TOSHIBA FINANCIAL SERVICES (2)
04/04/2017 TOSHIBA FINANCIAL SERVICES (2)
04/04/2017 TOSHIBA FINANCIAL SERVICES (2)
04/04/2017 TOSHIBA FINANCIAL SERVICES (2)
04/04/2017 TOSHIBA FINANCIAL SERVICES (2)
04/04/2017 TOSHIBA FINANCIAL SERVICES (2)
04/04/2017 TOSHIBA FINANCIAL SERVICES (2)
04/04/2017 TOSHIBA FINANCIAL SERVICES (2)
04/04/2017 TOSHIBA FINANCIAL SERVICES (2)
04/04/2017 CINTAS CORPORATION #470
04/04/2017 FINANCE AND COMMERCE, INC.
04/04/2017 FORTERRA PIPE & PRECAST
04/04/2017
04/04/2017 ONE TIME VENDOR
04/04/2017 COLONIAL LIFE PROCESSING CTR
ENVIROBATE, INC.
04/04/2017 XCEL ENERGY
04/04/2017 AVESIS
04/04/2017 XCEL ENERGY
04/04/2017 XCEL ENERGY
04/04/2017 XCEL ENERGY
04/04/2017 XCEL ENERGY
04/01/2017 BALLOON CONNECTION INC
04/04/2017 ALEX AIR APPARATUS INC
04/04/2017 XCEL ENERGY
04/04/2017 XCEL ENERGY
04/04/2017 XCEL ENERGY
04/04/2017 TENNIS SANITATION LLC
04/04/2017 XCEL ENERGY
04/04/2017 XCEL ENERGY
04/04/2017 SUBURBAN SPORTSWEAR
04/04/2017 SUN LIFE FINANCIAL
04/04/2017
04/04/2017 BOLTON & MENK, INC.
04/04/2017 BOLTON & MENK, INC.
CITY OF MINNEAPOLIS RECEIVABLES
04/04/2017 HEIDI CAREY
04/04/2017 M R P A
Check Register
City of Maplewood
03/31/2017
Date Vendor
STREET SMART RENTAL, INC.
04/04/2017 MILLER EXCAVATING, INC.
04/04/2017 NCPERS MINNESOTA
04/04/2017 NORTH STAR WIPER & INDUSTRIAL
04/04/2017 RAMSEY COUNTY
04/04/2017 RETROFIT RECYCLING, INC.
04/04/2017 ONE TIME VENDOR
04/04/2017 OPG-3, INC.
04/04/2017 HEALTHPARTNERS
04/04/2017 KELLY & LEMMONS, P.A.
04/04/2017 L M C I T
04/04/2017 MEDICA
04/04/2017 TASER INTL
04/04/2017 SHI INTERNATIONAL CORP
04/04/2017
G1, Attachments
Packet Page Number 28 of 226
99486 05578 ARTIST COMPENSATION (GRANT)14,927.0004/04/2017 Z PUPPETS ROSENSCHNOZ
415,240.0436Checks in this report.
G1, Attachments
Packet Page Number 29 of 226
Settlement
Date Payee Description Amount
3/27/2017 MN State Treasurer Drivers License/Deputy Registrar 43,461.57
3/27/2017 U.S. Treasurer Federal Payroll Tax 97,703.93
3/27/2017 P.E.R.A.P.E.R.A.103,914.10
3/27/2017 MN State Treasurer State Payroll Tax 20,832.05
3/27/2017 Labor Unions Union Dues 3,888.09
3/27/2017 MidAmerica - ING HRA Flex plan 16,675.09
3/27/2017 Empower - State Plan Deferred Compensation 29,386.00
3/28/2017 MN State Treasurer Drivers License/Deputy Registrar 40,693.53
3/29/2017 MN State Treasurer Drivers License/Deputy Registrar 63,510.02
3/29/2017 Delta Dental Dental Premium 4,090.06
3/30/2017 MN State Treasurer Drivers License/Deputy Registrar 38,885.23
3/31/2017 MN State Treasurer Drivers License/Deputy Registrar 52,619.77
3/31/2017 MN Dept of Natural Resources DNR electronic licenses 1,273.00
3/31/2017 Optum Health DCRP & Flex plan payments 1,610.33
518,542.77
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 30 of 226
CHECK #CHECK DATE EMPLOYEE NAME
03/24/17 JAHN, DAVID 2,087.71
03/24/17 PRINS, KELLY 2,255.99
03/24/17 SMITH, BRYAN 456.30
03/24/17 XIONG, TOU 456.30
03/24/17 OSWALD, BRENDA 2,238.52
03/24/17 PAULSETH, ELLEN 4,494.56
03/24/17 HERZOG, LINDSAY 1,474.01
03/24/17 RAMEAUX, THERESE 3,381.92
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in Amount
03/24/17 BEGGS, REGAN 1,945.79
03/24/17 EVANS, CHRISTINE 2,082.60
03/24/17 RUEB, JOSEPH 3,416.50
03/24/17 ARNOLD, AJLA 2,021.23
03/24/17 ANDERSON, CAROLE 1,656.98
03/24/17 DEBILZAN, JUDY 2,327.39
AMOUNT
03/24/17
03/24/17 HENDRICKS, JENNIFER 1,598.40
03/24/17 KVAM, DAVID 4,641.47
03/24/17 WEAVER, KRISTINE 3,280.40
03/24/17 CORCORAN, THERESA 2,084.89
03/24/17 SHORTREED, MICHAEL 4,511.95
03/24/17 WYLIE, TAMMY 1,926.60
03/24/17 SCHNELL, PAUL 5,379.15
03/24/17 SHEA, STEPHANIE 1,720.99
03/24/17 BAKKE, LONN 3,488.96
03/24/17 BARTZ, PAUL 3,838.67
03/24/17 ABEL, CLINT 3,299.07
03/24/17 ALDRIDGE, MARK 4,100.57
03/24/17 BERGERON, ASHLEY 2,077.63
03/24/17 BIERDEMAN, BRIAN 4,272.22
03/24/17 BELDE, STANLEY 3,488.96
03/24/17 BENJAMIN, MARKESE 3,451.16
03/24/17 CROTTY, KERRY 4,251.20
03/24/17 DEMULLING, JOSEPH 3,810.15
03/24/17 BUSACK, DANIEL 3,933.97
03/24/17 CARNES, JOHN 321.39
03/24/17 DUGAS, MICHAEL 4,718.25
03/24/17 RICHTER, CHARLENE 1,623.63
03/24/17 VITT, SANDRA 1,545.55
03/24/17 MOY, PAMELA 1,667.91
03/24/17 OSTER, ANDREA 2,091.82
03/24/17 CRAWFORD, LEIGH 2,043.39
03/24/17 LARSON, MICHELLE 2,082.62
03/24/17 SCHMIDT, DEBORAH 3,346.37
03/24/17 SINDT, ANDREA 3,060.57
ABRAMS, MARYLEE 456.30
03/24/17 KNUTSON, LOIS 2,579.61
03/24/17 CHRISTENSON, SCOTT 2,275.52
03/24/17 COLEMAN, MELINDA 5,852.67
03/24/17 FUNK, MICHAEL 5,067.75
03/24/17 JUENEMANN, KATHLEEN 456.30
03/24/17 SLAWIK, NORA 518.43
G1, Attachments
Packet Page Number 31 of 226
13.41
92.50
03/24/17 FISHER, CASSANDRA 2,145.88
03/24/17 FORSYTHE, MARCUS 3,238.33
03/24/17 ERICKSON, VIRGINIA 3,408.02
03/24/17 HAWKINSON JR, TIMOTHY 3,737.57
03/24/17 HER, PHENG 3,548.18
03/24/17 FRITZE, DEREK 3,751.45
03/24/17 GABRIEL, ANTHONY 5,637.04
03/24/17 HOFMEISTER, TIMOTHY 496.00
03/24/17 JAMES JR, JUSTIN 348.00
03/24/17 HIEBERT, STEVEN 3,488.96
03/24/17 HOEMKE, MICHAEL 385.28
03/24/17 KREKELER, NICHOLAS 1,096.01
03/24/17 KROLL, BRETT 3,224.58
03/24/17 JOHNSON, KEVIN 4,043.17
03/24/17 KONG, TOMMY 3,254.69
03/24/17 LANGNER, TODD 4,620.89
03/24/17 LYNCH, KATHERINE 3,323.85
03/24/17 LANDEROS CRUZ, JESSICA 464.00
03/24/17 LANGNER, SCOTT 3,224.58
03/24/17 METRY, ALESIA 5,314.54
03/24/17 MICHELETTI, BRIAN 4,137.79
03/24/17 MARINO, JASON 4,363.66
03/24/17 MCCARTY, GLEN 3,413.93
03/24/17 NYE, MICHAEL 4,075.92
03/24/17 OLDING, PARKER 3,207.61
03/24/17 MOE, AEH BEL 232.00
03/24/17 MULVIHILL, MARIA 2,892.52
03/24/17 PETERSON, JARED 2,698.26
03/24/17 REZNY, BRADLEY 4,198.05
03/24/17 OLSON, JULIE 3,459.48
03/24/17 PARKER, JAMES 3,663.68
03/24/17 STEINER, JOSEPH 3,806.79
03/24/17 SYPNIEWSKI, WILLIAM 4,634.81
03/24/17 SLATER, BENJAMIN 3,903.96
03/24/17 STARKEY, ROBERT 2,791.35
03/24/17 VANG, PAM 3,362.53
03/24/17 WENZEL, JAY 3,465.12
03/24/17 TAUZELL, BRIAN 3,700.59
03/24/17 THIENES, PAUL 3,861.81
03/24/17 ZAPPA, ANDREW 3,040.88
03/24/17 ANDERSON, BRIAN 569.76
03/24/17 XIONG, KAO 3,338.69
03/24/17 XIONG, TUOYER 464.00
03/24/17 BEITLER, NATHAN 417.39
03/24/17 BOURQUIN, RON 1,086.12
03/24/17 BASSETT, BRENT 205.38
03/24/17 BAUMAN, ANDREW 4,074.21
03/24/17 CRAWFORD - JR, RAYMOND 4,089.22
03/24/17 CRUMMY, CHARLES 318.00
03/24/17 CAPISTRANT, JOHN 455.81
03/24/17 COREY, ROBERT 318.00
03/24/17 EVERSON, PAUL 3,634.74
03/24/17 HAGEN, MICHAEL 636.02
03/24/17 DABRUZZI, THOMAS 3,057.42
03/24/17 DAWSON, RICHARD 3,934.15
03/24/17 HAWTHORNE, ROCHELLE 2,982.38
03/24/17 HUTCHINSON, JAMES 401.71
03/24/17 HALE, JOSEPH 208.58
03/24/17 HALWEG, JODI 2,984.54
03/24/17 IMM, TRACY 477.01
03/24/17 JANSEN, CHAD 589.63
G1, Attachments
Packet Page Number 32 of 226
185.00
616.40
600.94
03/24/17 KANE, ROBERT 795.68
03/24/17 KARRAS, JAMIE 702.26
03/24/17 KUBAT, ERIC 3,130.98
03/24/17 LANDER, CHARLES 3,002.92
03/24/17 KERSKA, JOSEPH 655.90
03/24/17 KONDER, RONALD 795.00
03/24/17 MERKATORIS, BRETT 318.01
03/24/17 MONDOR, MICHAEL 5,096.87
03/24/17 LINDER, TIMOTHY 3,238.36
03/24/17 LOCHEN, MICHAEL 1,262.71
03/24/17 NOVAK, JEROME 3,097.85
03/24/17 NOWICKI, PAUL 225.26
03/24/17 MORGAN, JEFFERY 538.14
03/24/17 NIELSEN, KENNETH 370.80
03/24/17 PACHECO, ALPHONSE 318.00
03/24/17 PETERSON, ROBERT 3,315.82
03/24/17 O'GARA, GEORGE 556.52
03/24/17 OPHEIM, JOHN 424.88
03/24/17 RANGEL, DERRICK 354.45
03/24/17 RODRIGUEZ, ROBERTO 2,520.35
03/24/17 POWERS, KENNETH 2,750.22
03/24/17 RAINEY, JAMES 795.02
03/24/17 SVENDSEN, RONALD 4,896.59
03/24/17 TROXEL, REID 99.39
03/24/17 SEDLACEK, JEFFREY 3,550.77
03/24/17 STREFF, MICHAEL 3,218.83
03/24/17 LO, CHING 1,082.74
03/24/17 LUKIN, STEVEN 5,688.95
03/24/17 ZAPPA, ERIC 2,577.12
03/24/17 GERVAIS-JR, CLARENCE 4,367.89
03/24/17 BUCKLEY, BRENT 2,369.69
03/24/17 DOUGLASS, TOM 1,995.70
03/24/17 CORTESI, LUANNE 2,082.59
03/24/17 BRINK, TROY 2,807.74
03/24/17 MEISSNER, BRENT 2,444.57
03/24/17 NAGEL, BRYAN 4,045.40
03/24/17 EDGE, DOUGLAS 2,543.39
03/24/17 JONES, DONALD 2,454.87
03/24/17 RUNNING, ROBERT 2,690.60
03/24/17 TEVLIN, TODD 2,446.87
03/24/17 OSWALD, ERICK 2,467.18
03/24/17 RUIZ, RICARDO 2,224.14
03/24/17 ENGSTROM, ANDREW 3,024.51
03/24/17 JAROSCH, JONATHAN 3,825.12
03/24/17 BURLINGAME, NATHAN 2,744.00
03/24/17 DUCHARME, JOHN 3,003.91
03/24/17 THOMPSON, MICHAEL 5,279.50
03/24/17 ZIEMAN, SCOTT 288.00
03/24/17 LINDBLOM, RANDAL 3,003.92
03/24/17 LOVE, STEVEN 4,442.25
03/24/17 HAYS, TAMARA 2,194.35
03/24/17 HINNENKAMP, GARY 2,633.77
03/24/17 JANASZAK, MEGHAN 2,148.92
03/24/17 HAMRE, MILES 2,141.46
03/24/17 BIESANZ, OAKLEY 1,898.77
03/24/17 GERNES, CAROLE 1,730.00
03/24/17 NAUGHTON, JOHN 2,371.99
03/24/17 ORE, JORDAN 2,194.35
03/24/17 WACHAL, KAREN 1,041.29
03/24/17 HER, KONNIE 136.00
03/24/17 HUTCHINSON, ANN 2,930.89
G1, Attachments
Packet Page Number 33 of 226
81.41
500.00
99102638
99102639
99102640
99102641
99102642
99102643
99102644
99102645
99102646
03/24/17 GAYNOR, VIRGINIA 3,583.43
03/24/17 KROLL, LISA 2,116.89
03/24/17 FINWALL, SHANN 3,596.40
03/24/17 JOHNSON, ELIZABETH 1,774.59
03/24/17 KONEWKO, DUWAYNE 5,042.36
03/24/17 SWAN, DAVID 3,056.49
03/24/17 SWANSON, CHRIS 2,118.43
03/24/17 MARTIN, MICHAEL 3,609.86
03/24/17 BRASH, JASON 3,321.59
03/24/17 BRENEMAN, NEIL 2,610.16
03/24/17 CUMMINGS, KATIA 107.00
03/24/17 WEIDNER, JAMES 2,383.39
03/24/17 WELLENS, MOLLY 1,955.49
03/24/17 GORACKI, GERALD 52.50
03/24/17 KUSTERMAN, KEVIN 39.75
03/24/17 ETTER, LAURA 75.00
03/24/17 FISHER, JADE 30.00
03/24/17 NEUMANN, BRAD 232.75
03/24/17 NZARA, MUNASHE 84.00
03/24/17 LO, SATHAE 104.50
03/24/17 MALLETT, DERRICK 84.00
03/24/17 ROBBINS, AUDRA 3,677.59
03/24/17 ROBBINS, CAMDEN 345.00
03/24/17 PIEPER, THEODORE 124.75
03/24/17 RASMUSSEN, BRADLEY 61.50
03/24/17 VUKICH, CANDACE 75.00
03/24/17 WILLIAMS III, WALLACE 30.00
03/24/17 THIELMAN, RICHARD 65.00
03/24/17 VAN PATTEN, MICHAEL 50.00
03/24/17 FAIRBANKS, GEORGE 3,320.80
03/24/17 ADAMS, DAVID 2,622.73
03/24/17 XIONG, BLONG 58.00
03/24/17 BERGO, CHAD 3,180.39
03/24/17 SCHULTZ, SCOTT 4,002.21
03/24/17 WILBER, JEFFREY 2,055.58
03/24/17 HAAG, MARK 2,611.59
03/24/17 JENSEN, JOSEPH 1,977.80
03/24/17 XIONG, BOON 2,507.29
03/24/17 WISTL, MOLLY 118.25
03/24/17 PRIEM, STEVEN 2,690.57
03/24/17 HANSON, MELISSA 1,302.35
03/24/17 GERONSIN, ALEXANDER 2,163.50
03/24/17 RENNER, MICHAEL 2,127.78
03/24/17 FOWLDS, MYCHAL 4,219.45
03/24/17 FRANZEN, NICHOLAS 3,441.36
03/24/17 WOEHRLE, MATTHEW 2,562.35
03/24/17 BONKO, NICHOLAS 51.00
03/24/17 CHEVRE, YSAREIA 42.00
03/24/17 DIEZ, ANTONIO 40.00
516,259.00
03/24/17 VANG, DONNA 105.00
03/24/17 WAGNER, ERIC 87.00
03/24/17 GREENER, DOUGLAS 51.75
03/24/17 ISERMAN, TIANNA 52.00
03/24/17 MASON, TAKARA 42.00
G1, Attachments
Packet Page Number 34 of 226
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: DuWayne Konewko, EEDD/Parks and Recreation Director
Audra Robbins, Recreation Manager
DATE: April 10, 2017
SUBJECT: Approval of MOU between the City of Maplewood and Minnesota Food
Association for the Harvest Park Farm Training Program
Introduction
The proposed Memo of Understanding (MOU) between the City of Maplewood and Minnesota
Food Association /The Food Group is intended to acknowledge the desire by all parties to work
towards the vision of an urban farm program in Maplewood, and an agreement to work together
towards the goal of establishing a farm and farm training program for historically underserved
populations in the community. The program design will include certified organic farm production
and business training for farmers from historically underserved communities, and provide
community education programs for the general public. Local organic food will be available for
sale from the farmers in the program and eventually a farmers market would be established to
help support the farmers and provide local food for the community
The City of Maplewood’s role in this project is to provide the land for the farm and work with the
community to engage in the process.
Background
One of the recommendations in the Maplewood Parks System Plan was to continue to add
gardening and farm programs and Urban Agriculture is a goal of the Environmental and Natural
Resources Commission and the City.
In early 2015, staff began working with Minnesota Food Association (MFA) to bring farming into
the City. At that time we established a common vision to repurpose a park in Maplewood into
an educational farm and training program. Staff held a neighborhood meeting with residents to
discuss the project in August of 2016 and invited them to share their thoughts on the program
again at the 2017 February Parks & Recreation Commission Meeting. The feedback from
residents and commission members was overall very positive.
Minnesota Food Association (MFA) is a nonprofit organization with a mission to build a
sustainable food system based on social, economic and environmental justice. MFA provides
an array of land-based educational opportunities about sustainable organic agriculture for
farmers, youth and the community.
On April 1, 2017, the Minnesota Food Association merged with The Food Group.
G2
Packet Page Number 35 of 226
MFA programs will remain intact as will the name and brand of MFA and Big River Farms
operating as programs of The Food Group. This merger strengthens both organizations by
providing The Food Group with additional differentiation within the food access system and MFA
with increased infrastructure in fundraising, financial stability, and program capacity. The Food
Group is committed to partnering with the community for the Harvest Park Project.
Budget Impact
None.
Recommendation
Staff recommends approval of the MOU between the City of Maplewood and Minnesota Food
Association for the Harvest Park Farm Training Program and authorize the MOU to be signed
by the City Manager.
Attachments
1. MOU between the City of Maplewood and Minnesota Food Association for the Harvest Park
Farm Training Program
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1
Memorandum of Understanding
Harvest Park Farm Training Program
This Memorandum of Understanding (MOU) dated ______________ has been created for the City
of Maplewood (the City), Minnesota, and The Food Group MN/Minnesota Food Association
(TFG/MFA) in Marine on St. Croix. The purpose of the MOU is to establish and achieve various
goals and objectives related to establishing a farmer training program in a designated area of Harvest
Park in Maplewood, Minnesota.
Purpose and Scope
This MOU is intended to be a cornerstone agreement for a long-term partnership between the City
of Maplewood and The Food Group. This MOU is a non-binding agreement and is intended to
acknowledge the desire by all parties to work towards the vision of an urban farm program in
Maplewood, and an agreement for preliminary work to begin.
Intent
The intent of this MOU is to agree to work together in a trusting, respectful manner towards the goal
of establishing a farm and farm training program for historically underserved populations in the
community. The program design will include certified organic farm production and business
training for farmers from historically underserved communities, and provide community education
programs for the general public. Local organic food will be available for sale from the farmers in the
program. Eventually the city would like to see a farmers market established to help support the
farmers and provide local food for the community.
All parties agree to support each other in the development of the Harvest Park Farm Program
project by providing guidance, knowledge and support, and in- kind staff contributions.
TFG/MFA agree to support the development of the project including writing grants, acquiring
donors, and seeking private funders.
TFG/MFA requests the City hold the land designated for this farm in Harvest Park for TFG/MFA
exclusively for up to18 months or until a partnership agreement is signed. If no agreement is signed
between MFA and the City by ______________ this MOU ends.
All parties wish to work collaboratively together to accomplish the following goals and objectives:
• All parties would like to establish an urban farm and training program in Maplewood.
• The farm training program would be for training farmers from historically underserved
communities to grow food for market.
• The City has offered use of a portion of land in Harvest Park in the City of Maplewood for the
farm program.
• TFG/MFA has offered expertise in the technical aspects of organic farming, farm plan
development and production standards as well as the development and delivery of farm
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2
business development and organic production training programs.
Responsibilities and Obligations of the Parties for the next 18 months:
• In 2017, site prep will begin, including planting of the cover crop and initial infrastructure
installation.
• The City has agreed to in-kind work contribution to remove ballfield infrastructure and
prepare the site for compost by removing the material that is not grass/dirt.
• Although this is not a legally binding agreement the parties wish to work together in a
collaborative manner to promote a genuine alliance between the parties.
• MFA will design a farm plan and budget to present to the city for approval in late fall and agrees to
maintain a visually appealing farm site.
• City staff will research the cost of putting in a water line, and electricity to the site with initial
quotes available by June 2017. Additional quotes may be required.
• A project budget will be developed along with a narrative of the proposed project for grant
purposes by June 2017.
• The City Council will approve a resolution supporting TFG/MFA and the Harvest Park Farm
Program project for purposes of fundraising.
• The City will serve as the applicant for funding opportunities that apply exclusively to
municipalities.
• The City will assist in community outreach to residents, including focused communication
with residents who may have questions or concerns.
Signatures
_______________________ Date____________ ________________________ Date____________
The Food Group/MFA City of Maplewood
________________________________ _________________________________
Print Name and Title Print Name and Title
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Thompson, Director of Public Works
DATE: March 31, 2017
SUBJECT: Approval of Cooperative Agreement with Ramsey County and City of Little
Canada, Keller Parkway Resurfacing between County Rd C and Arcade Street,
Project 17-04
Introduction
The City Council will consider approval of the cooperative agreement for the County led project,
which is a partnership with both the County and the City of Little Canada, for the resurfacing of
Keller Parkway between County Rd C and Arcade Street.
Background / Discussion
Ramsey County is leading the design and resurfacing of much of the Keller Parkway roadway
around Gervais Lake in Little Canada and Maplewood. However there is one segment of Keller
Parkway which was turned back to the cities many years ago which is from County Rd C to
Arcade Street.
Ramsey County, Maplewood, and Little Canada met and discussed possibilities of this segment
being included in the County’s overall resurfacing project to ensure a holistic approach to fixing
Keller Parkway. The County agreed to include this segment into their work especially since it
connects to the Spoon Lake/Keller Regional Park recreational area.
The County, similarly to Maplewood, is making concerted efforts to connect pedestrians and
bicyclists to parks, and Keller Parkway is a main artery connecting the residents. A portion of
this roadway segment is a border street with Little Canada and is in need of a resurfacing
according to pavement ratings.
The County has offered to go above and beyond the regular cost share policy for this project
which will also allow for the restriping the roadway to accommodate wider shoulders for
pedestrians traveling to and from the regional park. The County, as reflected in the attached
agreement, will be paying for all design and construction inspection cost.
Maplewood’s share is proposed at $49,159.39, with Little Canada’s at $21,068.31. In order to
provide further flexibility to both cities, Ramsey County has agreed that these cost do not have
to be paid until January 31, 2019 to allow the cities to program their budgets accordingly, since
this was not in the County’s original transportation improvement plan until just recently.
Since this is a minor resurfacing project led by the County, special assessments are not
proposed to the approximately 13 abutting properties along Keller Parkway. The City, in the
next 10-15 years, would need to reconstruct this segment of road, and at that time, would
propose a special assessment and go through the Chapter 429 process.
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City staff believes this is an example of government partners working cooperatively together and
providing flexibility in order to accomplish an important project that benefits the citizens of
Maplewood and park users.
Budget Impact
Maplewood share is $49,159.39. Due to the excellent low bid received on the
Hillwood/Crestview Pavement Improvements this entire amount can be covered by existing
franchise fee revenue. No debt or tax levy is needed for this project.
Recommendation
It is recommended that the City Council consider approval of the cooperative agreement with
Ramsey County and City of Little Canada for the resurfacing of Keller Parkway between County
Rd C and Arcade Street, Project 17-04.
Furthermore, the City Attorney is authorized to make minor changes as necessary.
Attachments
1. Cooperative Agreement with Ramsey County and Little Canada
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PW 2017-06R Page 1 of 6
Agreement PUBW 2017-06R
RAMSEY COUNTY
COOPERATIVE AGREEMENT
WITH THE CITIES OF LITTLE CANADA AND MAPLEWOOD
FOR
Resurfacing of Keller Parkway
between County Road C and Arcade Street
Estimated Costs:
Total Project Cost: $70,227.70
City of Little Canada $21,068.31
City of Maplewood Cost: $49,159.39
Attachments:
A – Engineer’s Estimate
B – Project Location Map
This Agreement is between the City of Little Canada, a municipal corporation (“Little
Canada”), the City of Maplewood, a municipal corporation ("Maplewood"), and Ramsey
County, a political subdivision of the State of Minnesota, ("County") for the resurfacing of
Keller Parkway between County Road C and Arcade Street (“Project”).
RECITALS
1. The Project is identified in Ramsey County’s 2017 – 2021 Transportation Improvement
Program.
2. Keller Parkway, in the area affected by resurfacing, is a Little Canada and Maplewood
local street and is located in Little Canada and Maplewood.
AGREEMENTS
1. Responsibility for Design Engineering
1.1. Plans, specifications, and proposals will be prepared in accordance with
Mn/DOT State Aid requirements.
1.2. The County will prepare plans, specifications, and proposals for the Project,
which will include, among other things, the proposed resurfacing and pavement
markings.
1.3. Plans for the Project showing proposed construction will be presented to Little
Canada and Maplewood and will be on file at Ramsey County Public Works
Department.
1.4. Any costs associated with Project revisions after the completion of plans and
specifications will be paid for by the party requesting the revisions. Revisions are
subject to approval by the County.
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PW 2017-06R Page 2 of 6
2. Procurement and Award of Contract
2.1. The County will take bids in accordance with state law and County procedures.
2.2. The County will prepare an abstract of bids and a cost participation summary
based on the lowest responsible bidder’s proposal, and will provide the same to
Little Canada and Maplewood.
2.3. The County will request Little Canada’s and Maplewood’s concurrence to award
a contract to the lowest responsible bidder.
2.4. The County will award a contract, and pay the contractor from the County State
Aid Highway, Municipal State Aid Highway, and local funds identified for the
Project.
3. Responsibility for Construction Engineering
3.1. The County shall perform or contract the performance of the construction
engineering for all elements of the Project.
4. Project Costs
4.1. Except as provided herein, the County, Little Canada, and Maplewood will
participate in the costs of construction in accordance with the Ramsey County
Cost Participation Policy and approved in the 2017 – 2021 Ramsey County
Transportation Improvement Plan. If there is a conflict between the Cost
Participation Policy and this Agreement, this Agreement will prevail.
4.2. A list of the construction pay items and percentages of Little Canada and
Maplewood funding responsibility as well as the total estimated City Project cost
is attached as Exhibit A. (Cost Participation Based on Engineer’s Estimate).
Quantities and unit prices in Exhibit A are estimates. Actual costs shall be based
on the contract unit prices and the quantities constructed.
4.3. Mobilization, Field Office, Erosion Control Supervisor, and Traffic Control are
defined collectively as the “Prorated Items”. Little Canada and Maplewood
percentages of the Prorated Items is calculated as follows:
(City Cost excluding the Prorated Items Cost)
City % Prorated Items =
(Total Project Cost excluding the Prorated Items Cost)
The costs in the Prorated Items calculation will be based on contract unit prices
and quantities at the time of contract award. No adjustments in the percentages
will be made if unit prices or quantities vary during construction.
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PW 2017-06R Page 3 of 6
4.4. Design Engineering
4.4.1. Design engineering will be provided by the County at no cost to Little
Canada and Maplewood.
4.5. Construction Engineering
4.5.1. Construction engineering will be provided by the County at no cost to
Little Canada and Maplewood.
5. Payment Schedule
5.1. Design engineering, construction engineering, and construction costs will be
invoiced upon substantial completion of the project, as determined by the
County.
5.2. Payment will be made by January 31, 2019.
6. Ownership and Maintenance Responsibility for Project Elements
6.1. Ownership and Maintenance Responsibility of the Roadway
6.1.1. Little Canada and Maplewood will continue to own and maintain the
roadway and associated roadway elements location within their Right of
Way.
7. The City grants the County temporary construction permits over all City owned rights-
of-way and property within the limits of the Project for use during construction at no
cost to the County.
8. The City and County shall indemnify, defend, and hold each other harmless against
any and all liability, losses, costs, damages, expenses, claims, or actions, including
attorney’s fees, which the indemnified party, its officials, agents, or employees may
hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or
omission of the indemnifying party, its officials, agents, or employees, in the
execution, performance, or failure to adequately perform the indemnifying party’s
obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a
waiver by the County or the City of any statutory or common law immunities, limits, or
exceptions on liability.
9. This Agreement shall remain in full force and effect until terminated by mutual
agreement of the parties.
THE REMAINDER OF THIS PAGE IN INTENTIONALLY BLANK.
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PW 2017-06R Page 4 of 6
CITY OF LITTLE CANADA, MINNESOTA
By: _______________________________ Date:_______________________
Mayor
By: _______________________________ Date:_______________________
City Administrator
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PW 2017-06R Page 5 of 6
CITY OF MAPLEWOOD, MINNESOTA
By: _______________________________ Date:_______________________
Mayor
By: _______________________________ Date:_______________________
City Manager
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PW 2017-06R Page 6 of 6
RAMSEY COUNTY, MINNESOTA
_________________________________ Date: ____________________________
Julie Kleinschmidt, County Manager
Approval recommended:
_________________________________
James E. Tolaas, Director
Public Works Department
Approved as to form:
_________________________________
Assistant County Attorney
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Engineer's Estimate and Cost Participation Agreement Number PUBW2017-06R
Resurfacing of Keller Parkway Attachment A
between County Road C and Arcade Street
ITEM
NUMBER ITEM UNIT UNIT PRICE
ESTIMATED
QUANTITY AMOUNT
2021.501 MOBILIZATION LUMP SUM 180,000.00$ 0.02 3,600.00$
2031.601 MOBILE BROADBAND LUMP SUM 500.00$ 0.02 10.00$
2123.610 STREET SWEEPER (WITH VACUUM PICKUP)HOUR 140.00$ 2 280.00$
2211.503 AGGREGATE BASE (CV) CLASS 6 CU YD 62.00$ 5 310.00$
2232.501 MILL BITUMINOUS SURFACE (2")SQ YD 1.25$ 7,796 9,745.00$
2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 2.00$ 624 1,248.00$
2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE (4,C)TON 50.00$ 897 44,850.00$
2360.505 TYPE SP 9.5 BITUMINOUS MIXTURE FOR PATCHING TON 142.00$ 1 142.00$
2506.522 ADJUST FRAME & RING CASTING SPEC (RING)EACH 240.00$ 1 240.00$
2563.601 TRAFFIC CONTROL LUMP SUM 110,000.00$ 0.02 2,200.00$
2563.613 PORTABLE CHANGEABLE MESSAGE SIGN UDAY 130.00$ 7.00 910.00$
2573.550 EROSION CONTROL SUPERVISOR LUMP SUM 5,500.00$ 0.02 110.00$
2582.502 4" SOLID LINE EPOXY GROUND IN LIN FT 0.75$ 4,314 3,235.50$
2582.502 4" DOUBLE SOLID LINE EPOXY GROUND IN LIN FT 1.60$ 2,092 3,347.20$
Construction Total 70,227.70$
30% City of Little Canada 21,068.31$
70% City of Maplewood 49,159.39$
24% Design and Construction Engineering - 100% Ramsey County 16,854.65$ G3, Attachment 1Packet Page Number 47 of 226
BEGIN KELLER PARKWAY RESURFACING
COUNTY ROAD C
END KELLER PARKWAY RESURFACING
ARCADE STREET SOUTH
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Chris Swanson, Environmental Specialist
DATE: March 20, 2017
SUBJECT: Approval of the April 22, 2017 Spring Clean Up Event
Introduction
The 2017 Spring Clean Up Event is scheduled for Saturday, April 22 from 8 a.m. to 1 p.m. at
Aldrich Arena, 1850 White Bear Avenue. The event allows residents to dispose of bulky items
and household hazardous waste. The event also offers an opportunity for the City to recycle or
reuse items that might end up in the waste stream.
Background
Items accepted at the Spring Clean Up include miscellaneous junk, construction debris, bulky
metals, tires, appliances, electronics, furniture (including mattresses), carpet, bicycles,
household hazardous waste, and unused or unwanted prescription medicine.
Reuse and recycling of materials is a big component of the City’s clean up events. During the
Spring Clean Up several nonprofit and recycling companies will be accepting materials at no or
minimal cost to the City including Disabled American Veterans (gently used furniture and
household items for reuse), The Small Engine Doctors (small engines to be refurbished), Re-
Cycle (bicycles to be refurbished), Bro-Tex (carpet to be recycled), Momentum, formally Project
for Pride in Living (mattresses to be recycled).
For the fourth year, the Maplewood Police Department will be collecting unwanted or unused
medicine from residents for disposal at the Ramsey County Sheriff’s Office. Items accepted
include pills, capsules, gel packs, IVs, inhalers, creams, and other items. This is in addition to
the medicine drop-off site located outside the City Hall police entrance. The City hall drop-off
site is available to residents 24 hours a day, 7 days a week.
Ramsey County’s Household Hazardous Waste collection program will take place during the
event. Ramsey County will accept oil, paint, antifreeze, fluorescent bulbs, and other hazardous
household chemicals free of charge.
As part of the event, Maplewood will sponsor a food drive. Residents can drop off
nonperishable food and cash donations at the event’s entry gate. All donations will go to
Second Harvest Heartland Food Bank.
Over the last two years the city hosted a mobile shredding truck during the spring clean up
events. Over 8,000 lbs of material was collected and responsibly shredded during the 2016
clean up. Because of the success of the past events, the city will have a shredding vendor from
8 a.m. to noon. Residents can bring confidential papers to the event for shredding free of
charge.
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The fifth annual Fall Clean Up Campaign is tentatively scheduled for October 2017. The event
will allow residents to schedule curbside pickup of bulky items from the City’s trash hauling
contractor at a reduced rate.
Budget Impact
The attached 2017 Spring Clean Up flyer includes pricing for the event. Residents will pay
approximately 40 percent of the cost to dispose of the items, with the City subsidizing 60
percent (an average of $9,000 per event). The cost for the event will be a little higher than
previous years as the price for processing the material has increased (mattresses and
electronics) and because the City is offering paper shredding free of charge.
Recommendation
Approve the 2017 Spring Clean Up Event scheduled for Saturday, April 22 from 8 a.m. to 1 p.m.
at Aldrich Arena, 1850 White Bear Avenue.
Attachment
1. 2017 Spring Clean Up Flyer
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Type of Load and Fee
Vehicle Loads
o Pick-Up Truck $25.00
o 4’ x 8’ Trailer $30.00
o Car $15.00
o Mini Van $20.00
Bulky Items*
o Appliances** $20.00
o Electronics (w/screen) $15.00
o Car Tires $5.00
o Furniture Which $10.00
Cannot Be Reused
(couches, mattresses, chairs)
* Bulky item charge in addition to load charge
Additional Materials Collected at No Charge
Furniture Which Can Be Reused (lightly
used) Disabled Americans Veterans–
(www.davmn.org)
Bicycles (any condition) - Re-Cycle
(www.re-cycle.com)
Carpet (dry carpet and foam padding,
maximum 6-foot wide roll) – Bro-Tex
(www.brotex.com/carpetrecycling)
Small Engines (lawn mower, snow blower,
etc., any condition) – Small Engine Doctors
Household Hazardous Waste – Ramsey
County (RamseyAtoZ.com)
** Appliances with ammonia subject to increased charge
Information:
Chris Swanson, Environmental Specialist at 651.249.2305 or
chris.swanson@maplewoodmn.gov
Maplewood Spring Clean Up Webpage, www.maplewoodmn.gov/cleanups
The Spring Clean Up provides Maplewood residents a way to dispose or recycle items that
are not accepted in the regular trash service. Items accepted include appliances, electronics,
bulky metals, tires, furniture (including mattresses), carpet, bicycles, household hazardous
waste, and unused or unwanted prescription medication. Residents can bring sensitive
documents (bank and credit card statements, medical records, etc.) and have the documents
shredded from 8 am to noon for free. Residents are encouraged to bring a food or cash
donation to support Second Harvest Heartland, a local food shelf.
Maplewood Spring Clean Up
Saturday, April 22
8 AM - 1 PM
Aldrich Arena (1850 White Bear Avenue)
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Paul Schnell, Public Safety Director/Police Chief
DATE: April 4, 2017
SUBJECT: Approval of Donation of Two Surplus Taser Devices to the Minnesota Animal
Humane Society in Lieu of Compensation for Performance of Potentially
Dangerous and Dangerous Dog Hearings.
Introduction
The police department is in possession of 48 surplus Taser (Electronic Incapacitation Devices)
units, which by Minnesota law cannot be sold to the public through traditional auction
processes.
Personnel from the Minnesota Animal Humane Society have been serving as the City’s hearing
officer since late 2015. Since that time, Humane Society agents have presided over more than
a dozen potentially dangerous and dangerous dog hearings.
In lieu of providing cash compensation to the Minnesota Animal Humane Society and in
recognition of the valuable hearing services provided by their Humane Agents, the police
department seeks approval to donate two surplus (2) Taser units to the Minnesota Animal
Humane Society for use by their peace officer licensed Humane Agents.
Background
On October 12, 2015, in accordance with Section 10-189(3) of Maplewood City Code, City
Manager Coleman appointed Senior Humane Agent Keith Streff, of the Minnesota Animal
Humane Society as the City’s hearing officer in appeals of potentially dangerous and dangerous
dog designations. When the agreement was initially established, we estimated that hearings
would occur one to two times each year, based upon previous history. Based on the small
number of anticipated hearings, the Humane Society agreed to provide these services without
compensation to their organization or its agents. Since his appointment, Agent Streff has
presided over more than a dozen of these appeal hearings.
The Potentially Dangerous and Dangerous Dog appeal hearing process is extensive, often
involving the dog owners, the owners of other animals injured or killed, actual persons who were
injured by the potentially dangerous or dangerous dog, and other witnesses to the incident.
Following the hearing, Agent Streff reviews all the evidence and testimony presented at the
hearing and prepares an extensive written review of that evidence along with his findings.
Because Senior Agent Streff and his Humane Agent colleagues are also licensed Peace
Officers, the City can transfer ownership of the devices for use by their sworn Agent staff.
The department will make the remaining 46 Tasers devices available for sale by bid to other law
enforcement agencies or licensed peace officers in accordance with Minnesota law. The units
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will be sold to the highest bidders. The remaining warranty on these devices will expire in May
of 2018. It is not known what value will be derived from the sale of the units. New Taser devices
cost approximately $850.00 each. Proceeds of the sale of the surplus units will be applied to
the City’s General Fund.
Budget Impact
Approval of this request would reduce surplus property sales revenue by whatever amount
might be realized from the sale of the two units being donated.
Recommendation
Staff recommends approval of donation of two surplus Taser devices to the Minnesota Animal
Humane Society in lieu of compensation for performance of potentially dangerous and
dangerous dog hearings.
Attachment
None
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Ellen Paulseth, Finance Director
DATE: April 10, 2017
SUBJECT: Consider Approval of Resolution Providing for the Issuance and Sale
of General Obligation Bonds, Series 2017A
Introduction
On March 13, 2017, the Council gave preliminary approval for the sale of $4,075,000 General
Obligation Bonds, Series 2017A. Bids for the sale of these bonds were opened Monday, April
10, 2017.
The 2017A bonds will finance the following capital improvements:
$2,270,000 in General Obligation Improvement Bonds will finance street improvements
in the Pond/Dorland and Hillwood/Crestview areas;
$1,805,000 in General Obligation Tax Abatement Bonds will finance improvements to
the Maplewood Community Center and the Nature Center.
The Council will award bids for the bonds at the regular City Council meeting on Monday, April
10, 2017. A recommendation for the award will be presented by Springsted, Inc.
Budget Impact
Debt service payments for the bonds are reflected in the City’s long-term financial management
plan. Special assessments in the amount of $1,417,841 will be collected to service the street
improvement bonds. The remainder will be paid with tax levies. The sale of these bonds will
not significantly interfere with the Council’s goals for the management of long-term debt and will
not create an undue negative impact on the local tax rate. Likewise, the sale of the bonds will
not impact the metrics utilized by the S&P rating agency or the City’s bond rating.
The City’s AA+ bond rating was affirmed by S&P on Monday, April 3, 2017. The calculated ratio
of governmental funds debt service to expenditures with the new debt has been rated
“Adequate” by S&P. The calculated ratio of governmental funds net direct debt to total revenue,
including the new debt, remains at a “Weak” rating. The City’s new debt management
strategies should result in an “Adequate” rating for this calculation by the end of the current five-
year CIP period.
The projected City tax rate for the current CIP period, if all projects in the five-year CIP are
implemented, is shown on the following chart:
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Recommendation
Staff recommends adoption of the Resolution Providing for the Issuance and Sale of $4,075,000
General Obligation Bonds, Series 2017A, Pledging for the Security Thereof Special
Assessments and Tax Abatement and Levying a Tax for the Payment Thereof.
Attachments
1. Resolution Providing for the Issuance and Sale of General Obligation Bonds, Series
2017A.
48.51%
47.25%
46.27%
45.31%
46.44%46.60%
43.00%
44.00%
45.00%
46.00%
47.00%
48.00%
49.00%
2016 2017 2018 2019 2020 2021
Long-Term Financial Management Plan
Projected City Tax Rate
Packet Page Number 56 of 226
8218154v1
EXTRACT OF MINUTES OF A MEETING
CITY COUNCIL OF THE
CITY OF MAPLEWOOD, MINNESOTA
HELD: April 10, 2017
Pursuant to due call, a regular or special meeting of the City Council of the City of
Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on April 10, 2017, at
7:00 P.M., for the purpose, in part, of authorizing the issuance and awarding the sale of
$3,850,000 General Obligation Bonds, Series 2017A .
The following members were present:
and the following were absent:
Member ______________ introduced the following resolution and moved its adoption:
RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $3,850,000 GENERAL
OBLIGATION BONDS, SERIES 2017A, PLEDGING FOR THE SECURITY THEREOF
SPECIAL ASSESSMENTS AND TAX ABATEMENTS AND LEVYING A TAX FOR THE
PAYMENT THEREOF
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"),
has heretofore determined and declared that it is necessary and expedient to issue $3,850,000
General Obligation Bonds, Series 2017A (the "Bonds" or individually a "Bond"), pursuant to
Minnesota Statutes, Chapter 475 and pursuant to: (i) Chapter 429 to finance various street
improvement projects within the City (the "Improvements") (the "Improvement Portion"); and
(ii) Chapter 469.1812 through 469.1815, particularly Section 469.1814 (the "Abatement
Project") (the "Tax Abatement Portion") to finance public improvements to the Maplewood
Community Center building and Nature Center (together, with the Improvements and the
Abatement Project, the "Project"); and
B. WHEREAS, on March 27, 2017, following duly published notice thereof, the
Council held a public hearing on the proposed abatement to finance the Abatement Project and
all persons who wished to speak or provide written information relative to the public hearing
were afforded an opportunity to do so; and
C. WHEREAS, the City has heretofore established a tax abatement program (the
"Program") pursuant to the provisions of Minnesota Statutes, Sections 469.1812 through
469.1815, with respect to providing for the abatement of property taxes for a period of ten years
on various properties in the City, as described in the Resolution adopted by the City Council on
March 16, 2017, approving the Program (the "Abatement Resolution"); and
D. WHEREAS, the amount of the property taxes abated are estimated to be at least
equal to the principal amount of the Tax Abatement Portion of the Bonds and pursuant to the
provisions of the Abatement Resolution, funds are to be expended to provide money to pay for
the Abatement Project; and
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8218154v1
2
E. WHEREAS, the Improvements and all their components have been ordered prior
to the date hereof, and have been or will be constructed by the City under contracts which the
City has or will let, all pursuant to and in accordance with the applicable provisions of Minnesota
Statutes, Chapter 429; and
F. WHEREAS, the City has retained Springsted Incorporated, in St. Paul, Minnesota
("Springsted"), as its independent financial advisor for the sale of the Bonds and was therefore
authorized to sell the Bonds by private negotiation in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9) and proposals to purchase the Bonds have been solicited by
Springsted; and
G. WHEREAS, the proposals set forth on Attachment A attached hereto were
received by the City Manager, or designee, at the offices of Springsted, at 10:00 a.m. this same
day pursuant to the Terms of Proposal established for the Bonds; and
H. WHEREAS, it is in the best interests of the City that the Bonds be issued in book-
entry form as hereinafter provided; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Maplewood,
Minnesota, as follows:
1. Acceptance of Proposal. The proposal of Robert W. Baird & Co., Inc. in
Milwaukee, Wisconsin (the "Purchaser"), to purchase the Bonds, in accordance with the Terms
of Proposal established for the Bonds, at the rates of interest hereinafter set forth, and to pay
therefor the sum of $4,035,302.06, plus interest accrued to settlement, is hereby found,
determined and declared to be the most favorable proposal received, is hereby accepted and the
Bonds are hereby awarded to the Purchaser. The Finance Director is directed to retain the
deposit of the Purchaser and to forthwith return to the unsuccessful bidders any good faith
checks or drafts.
2. Bond Terms.
(a) Original Issue Date; Denominations; Maturities; Term Bond Option. The Bonds
shall be dated May 11, 2017, as the date of original issue and shall be issued forthwith on or after
such date in fully registered form, shall be numbered from R-1 upward in the denomination of
$5,000 each or in any integral multiple thereof of a single maturity (the "Authorized
Denominations") and shall mature on February 1 in the years and amounts as follows:
Year Amount Year Amount
2019 $265,000 2025 $315,000
2020 $275,000 2026 $325,000
2021 $280,000 2027 $335,000
2022 $285,000 2028 $345,000
2023 $295,000 2030 $315,000
2024 $305,000 2033 $510,000
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As may be requested by the Purchaser, one or more term Bonds may be issued having mandatory
sinking fund redemption and final maturity amounts conforming to the foregoing principal
repayment schedule, and corresponding additions may be made to the provisions of the
applicable Bond(s).
(b) Allocation. $2,155,000 of the Bonds is allocated to the Improvement Portion
issued to finance the Improvements and $1,695,000 of the Bonds is allocated to the Tax
Abatement Portion issued to finance the Abatement Project, maturing in each of the years and
amounts hereinafter set forth:
Year
Improvement
Portion
(Amount)
Tax Abatement
Portion
Amount
Total
Amount
2019 $115,000 $150,000 $265,000
2020 120,000 155,000 275,000
2021 125,000 155,000 280,000
2022 125,000 160,000 285,000
2023 130,000 165,000 295,000
2024 135,000 170,000 305,000
2025 140,000 175,000 315,000
2026 145,000 180,000 325,000
2027 145,000 190,000 335,000
2028 150,000 195,000 345,000
2029 155,000 155,000
2030 160,000 160,000
2031 165,000 165,000
2032 170,000 170,000
2033 175,000 175,000
If Bonds are prepaid, the prepayments shall be allocated to the portions of debt service
(and hence allocated to the payment of Bonds treated as relating to a particular portion of debt
service) as provided in this paragraph. If the source of prepayment moneys is the general fund of
the City, or other generally available source, including a tax levy, the prepayment may be
allocated to any portion of debt service in such amounts as the City shall determine. If the
source of the prepayment is special assessments pledged to the Improvements, the prepayment
shall be allocated to the Improvement Portion of debt service. If the source of a prepayment is
abatements pledged to the Abatement Project, the prepayments shall be allocated to the Tax
Abatement Portion of debt service.
(c) Book Entry Only System. The Depository Trust Company, a limited purpose
trust company organized under the laws of the State of New York or any of its successors or its
successors to its functions hereunder (the "Depository") will act as securities depository for the
Bonds, and to this end:
(i) The Bonds shall be initially issued and, so long as they remain in book
entry form only (the "Book Entry Only Period"), shall at all times be in the form of a
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separate single fully registered Bond for each maturity of the Bonds; and for purposes of
complying with this requirement under paragraphs 5 and 10 Authorized Denominations
for any Bond shall be deemed to be limited during the Book Entry Only Period to the
outstanding principal amount of that Bond.
(ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond
register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE
& CO., as the nominee (it or any nominee of the existing or a successor Depository, the
"Nominee").
(iii) With respect to the Bonds neither the City nor the Bond Registrar shall
have any responsibility or obligation to any broker, dealer, bank, or any other financial
institution for which the Depository holds Bonds as securities depository (the
"Participant") or the person for which a Participant holds an interest in the Bonds shown
on the books and records of the Participant (the "Beneficial Owner"). Without limiting
the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have
any such responsibility or obligation with respect to (A) the accuracy of the records of the
Depository, the Nominee or any Participant with respect to any ownership interest in the
Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than
the Depository, of any notice with respect to the Bonds, including any notice of
redemption, or (C) the payment to any Participant, any Beneficial Owner or any other
person, other than the Depository, of any amount with respect to the principal of or
premium, if any, or interest on the Bonds, or (D) the consent given or other action taken
by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of
securing the vote or consent of any Holder under this Resolution, the City may, however,
rely upon an omnibus proxy under which the Depository assigns its consenting or voting
rights to certain Participants to whose accounts the Bonds are credited on the record date
identified in a listing attached to the omnibus proxy.
(iv) The City and the Bond Registrar may treat as and deem the Depository to
be the absolute owner of the Bonds for the purpose of payment of the principal of and
premium, if any, and interest on the Bonds, for the purpose of giving notices of
redemption and other matters with respect to the Bonds, for the purpose of obtaining any
consent or other action to be taken by Holders for the purpose of registering transfers
with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as
paying agent hereunder, shall pay all principal of and premium, if any, and interest on the
Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and
all such payments shall be valid and effective to fully satisfy and discharge the City's
obligations with respect to the principal of and premium, if any, and interest on the Bonds
to the extent of the sum or sums so paid.
(v) Upon delivery by the Depository to the Bond Registrar of written notice to
the effect that the Depository has determined to substitute a new Nominee in place of the
existing Nominee, and subject to the transfer provisions in paragraph 10 hereof,
references to the Nominee hereunder shall refer to such new Nominee.
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(vi) So long as any Bond is registered in the name of a Nominee, all payments
with respect to the principal of and premium, if any, and interest on such Bond and all
notices with respect to such Bond shall be made and given, respectively, by the Bond
Registrar or City, as the case may be, to the Depository as provided in the Letter of
Representations to the Depository required by the Depository as a condition to its acting
as book-entry Depository for the Bonds (said Letter of Representations, together with any
replacement thereof or amendment or substitute thereto, including any standard
procedures or policies referenced therein or applicable thereto respecting the procedures
and other matters relating to the Depository's role as book-entry Depository for the
Bonds, collectively hereinafter referred to as the "Letter of Representations").
(vii) All transfers of beneficial ownership interests in each Bond issued in
book-entry form shall be limited in principal amount to Authorized Denominations and
shall be effected by procedures by the Depository with the Participants for recording and
transferring the ownership of beneficial interests in such Bonds.
(viii) In connection with any notice or other communication to be provided to
the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any
consent or other action to be taken by Holders, the Depository shall consider the date of
receipt of notice requesting such consent or other action as the record date for such
consent or other action; provided, that the City or the Bond Registrar may establish a
special record date for such consent or other action. The City or the Bond Registrar shall,
to the extent possible, give the Depository notice of such special record date not less than
fifteen calendar days in advance of such special record date to the extent possible.
(ix) Any successor Bond Registrar in its written acceptance of its duties under
this Resolution and any paying agency/bond registrar agreement, shall agree to take any
actions necessary from time to time to comply with the requirements of the Letter of
Representations.
(d) Termination of Book-Entry Only System. Discontinuance of a particular
Depository's services and termination of the book-entry only system may be effected as follows:
(i) The Depository may determine to discontinue providing its services with
respect to the Bonds at any time by giving written notice to the City and discharging its
responsibilities with respect thereto under applicable law. The City may terminate the
services of the Depository with respect to the Bond if it determines that the Depository is
no longer able to carry out its functions as securities depository or the continuation of the
system of book-entry transfers through the Depository is not in the best interests of the
City or the Beneficial Owners.
(ii) Upon termination of the services of the Depository as provided in the
preceding paragraph, and if no substitute securities depository is willing to undertake the
functions of the Depository hereunder can be found which, in the opinion of the City, is
willing and able to assume such functions upon reasonable or customary terms, or if the
City determines that it is in the best interests of the City or the Beneficial Owners of the
Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds
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shall no longer be registered as being registered in the bond register in the name of the
Nominee, but may be registered in whatever name or names the Holder of the Bonds
shall designate at that time, in accordance with paragraph 10. To the extent that the
Beneficial Owners are designated as the transferee by the Holders, in accordance with
paragraph 10, the Bonds will be delivered to the Beneficial Owners.
(iii) Nothing in this subparagraph (d) shall limit or restrict the provisions of
paragraph 10.
(e) Letter of Representations. The provisions in the Letter of Representations are
incorporated herein by reference and made a part of the resolution, and if and to the extent any
such provisions are inconsistent with the other provisions of this resolution, the provisions in the
Letter of Representations shall control.
3. Purpose. The Improvement Portion and the Tax Abatement Portion shall
provide funds to finance the Project. The total cost of the Project, which shall include all costs
enumerated in Minnesota Statutes, Section 475.65, is estimated to be at least equal to the amount
of the Bonds. The City covenants that it shall do all things and perform all acts required of it to
assure that work on the Project proceeds with due diligence to completion and that any and all
permits and studies required under law for the Project are obtained.
4. Interest. The Bonds shall bear interest payable semiannually on February 1 and
August 1 of each year (each, an "Interest Payment Date"), commencing February 1, 2018,
calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per
annum set forth opposite the maturity years as follows:
Maturity Year Interest Rate Maturity Year Interest Rate
2019 3.00% 2025 3.00%
2020 3.00% 2026 3.00%
2021 3.00% 2027 3.00%
2022 3.00% 2028 3.00%
2023 3.00% 2030 3.00%
2024 3.00% 2033 3.00%
5. Redemption. All Bonds maturing on February 1, 2027 and thereafter, shall be
subject to redemption and prepayment at the option of the City on February 1, 2026, and on any
date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of
the Bonds subject to prepayment. If redemption is in part, the maturities and the principal
amounts within each maturity to be redeemed shall be determined by the City; and if only part of
the Bonds having a common maturity date are called for prepayment, the specific Bonds to be
prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for
redemption shall be due and payable on the redemption date, and interest thereon shall cease to
accrue from and after the redemption date. Mailed notice of redemption shall be given to the
paying agent and to each affected registered holder of the Bonds thirty days prior to the date
fixed for redemption.
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To effect a partial redemption of Bonds having a common maturity date, the Bond
Registrar prior to giving notice of redemption shall assign to each Bond having a common
maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The
Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in
its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for
each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be
redeemed shall be the Bonds to which were assigned numbers so selected; provided, however,
that only so much of the principal amount of each such Bond of a denomination of more than
$5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If
a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the
City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the
City and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly
authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall
authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds
having the same stated maturity and interest rate and of any Authorized Denomination or
Denominations, as requested by the Holder, in aggregate principal amount equal to and in
exchange for the unredeemed portion of the principal of the Bond so surrendered.
6. Bond Registrar. U.S. Bank National Association, in St. Paul, Minnesota, is
appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond
Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all
pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith.
The Bond Registrar shall also serve as paying agent unless and until a successor-paying agent is
duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or
record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12.
7. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of
Authentication, the form of Assignment and the registration information thereon, shall be in
substantially the following form:
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UNITED STATES OF AMERICA
STATE OF MINNESOTA
RAMSEY COUNTY
CITY OF MAPLEWOOD
R-_______ $_________
GENERAL OBLIGATION BOND, SERIES 2017A
Interest Rate Maturity Date Date of Original Issue CUSIP
________% February 1, 20__ May 11, 2017
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT:
The City of Maplewood, Ramsey County, Minnesota (the "Issuer"), certifies that it is
indebted and for value received promises to pay to the registered owner specified above, or
registered assigns, unless called for earlier redemption, in the manner hereinafter set forth, the
principal amount specified above, on the maturity date specified above, and to pay interest
thereon semiannually on February 1 and August 1 of each year (each, an "Interest Payment
Date"), commencing February 1, 2018, at the rate per annum specified above (calculated on the
basis of a 360-day year of twelve 30-day months) until the principal sum is paid or has been
provided for. This Bond will bear interest from the most recent Interest Payment Date to which
interest has been paid or, if no interest has been paid, from the date of original issue hereof. The
principal of and premium, if any, on this Bond are payable upon presentation and surrender
hereof at the principal office of U.S. Bank National Association, in St. Paul, Minnesota (the
"Bond Registrar"), acting as paying agent, or any successor paying agent duly appointed by the
Issuer. Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed
to the person in whose name this Bond is registered (the "Holder" or "Bondholder") on the
registration books of the Issuer maintained by the Bond Registrar and at the address appearing
thereon at the close of business on the fifteenth day of the calendar month next preceding such
Interest Payment Date (the "Regular Record Date"). Any interest not so timely paid shall cease
to be payable to the person who is the Holder hereof as of the Regular Record Date, and shall be
payable to the person who is the Holder hereof at the close of business on a date (the "Special
Record Date") fixed by the Bond Registrar whenever money becomes available for payment of
the defaulted interest. Notice of the Special Record Date shall be given to Bondholders not less
than ten days prior to the Special Record Date. The principal of and premium, if any, and
interest on this Bond are payable in lawful money of the United States of America. So long as
this Bond is registered in the name of the Depository or its Nominee as provided in the
Resolution hereinafter described, and as those terms are defined therein, payment of principal of,
premium, if any, and interest on this Bond and notice with respect thereto shall be made as
provided in the Letter of Representations, as defined in the Resolution, and surrender of this
Bond shall not be required for payment of the redemption price upon a partial redemption of this
Bond. Until termination of the book-entry only system pursuant to the Resolution, Bonds may
only be registered in the name of the Depository or its Nominee.
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Optional Redemption. All Bonds of this issue (the "Bonds") maturing on February 1,
2027 and thereafter, are subject to redemption and prepayment at the option of the Issuer on
February 1, 2026, and on any date thereafter at a price of par plus accrued interest. Redemption
may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the
maturities and the principal amounts within each maturity to be redeemed shall be determined by
the Issuer; and if only part of the Bonds having a common maturity date are called for
prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar.
Bonds or portions thereof called for redemption shall be due and payable on the redemption date,
and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of
redemption shall be given to the paying agent and to each affected registered holder of the Bonds
at least thirty days prior to the date fixed for redemption.
Prior to the date on which any Bond or Bonds are directed by the Issuer to be redeemed
in advance of maturity, the Issuer will cause notice of the call thereof for redemption identifying
the Bonds to be redeemed to be mailed to the Bond Registrar and all Bondholders, at the
addresses shown on the Bond Register. All Bonds so called for redemption will cease to bear
interest on the specified redemption date, provided funds for their redemption have been duly
deposited.
Selection of Bonds for Redemption; Partial Redemption. To effect a partial redemption
of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a
common maturity date a distinctive number for each $5,000 of the principal amount of such
Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall
deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at
$5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The
Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided,
however, that only so much of the principal amount of such Bond of a denomination of more
than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so
selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar
(with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in form
satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holde r's
attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond
Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new
Bond or Bonds having the same stated maturity and interest rate and of any Authorized
Denomination or Denominations, as requested by the Holder, in aggregate principal amount
equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered.
Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal
amount of $3,850,000, all of like date of original issue and tenor, except as to number, maturity,
interest rate, denomination and redemption privilege, issued pursuant to and in full conformity
with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by
the City Council on April 10, 2017 (the "Resolution"), for the purpose of providing money to
finance various public improvement projects, all within the jurisdiction of the Issuer. This Bond
is payable out of the General Obligation Bonds, Series 2017A Fund of the Issuer. This Bond
constitutes a general obligation of the Issuer, and to provide moneys for the prompt and full
payment of its principal, premium, if any, and interest when the same become due, the full faith
and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged.
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Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered
form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully
registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the
office of the Bond Registrar, but only in the manner and subject to the limitations provided in the
Resolution. Reference is hereby made to the Resolution for a description of the rights and duties
of the Bond Registrar. Copies of the Resolution are on file in the office of the Bond Registrar.
Transfer. This Bond is transferable by the Holder in person or the Holder's attorney duly
authorized in writing at the office of the Bond Registrar upon presentation and surrender hereof
to the Bond Registrar, all subject to the terms and conditions provided in the Resolution and to
reasonable regulations of the Issuer contained in any agreement with the Bond Registrar.
Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and deliver, in
exchange for this Bond, one or more new fully registered Bonds in the name of the transferee
(but not registered in blank or to "bearer" or similar designation), of an Authorized
Denomination or Denominations, in aggregate principal amount equal to the principal amount of
this Bond, of the same maturity and bearing interest at the same rate.
Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum
sufficient to cover any tax or other governmental charge payable in connection with the transfer
or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds.
Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in
whose name this Bond is registered as the owner hereof for the purpose of receiving payment as
herein provided (except as otherwise provided herein with respect to the Record Date) and for all
other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond
Registrar shall be affected by notice to the contrary.
Authentication. This Bond shall not be valid or become obligatory for any purpose or be
entitled to any security unless the Certificate of Authentication hereon shall have been executed
by the Bond Registrar.
Qualified Tax-Exempt Obligation. This Bond has been designated by the Issuer as a
"qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue
Code of 1986, as amended.
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things
required by the Constitution and laws of the State of Minnesota to be done, to happen and to be
performed, precedent to and in the issuance of this Bond, have been done, have happened and
have been performed, in regular and due form, time and manner as required by law; and that this
Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof
and the date of its issuance and delivery to the original purchaser, does not exceed any
constitutional or statutory limitation of indebtedness.
IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its
City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its
Mayor and its City Manager, the corporate seal of the Issuer having been intentionally omitted as
permitted by law.
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Date of Registration:
BOND REGISTRAR'S
CERTIFICATE OF
AUTHENTICATION
This Bond is one of the Bonds
described in the Resolution
mentioned within.
U.S. BANK NATIONAL
ASSOCIATION
St. Paul, Minnesota
Bond Registrar
By:
Authorized Signature
Registrable by: U.S. BANK NATIONAL
ASSOCIATION
Payable at: U.S. BANK NATIONAL
ASSOCIATION
CITY OF MAPLEWOOD,
RAMSEY COUNTY, MINNESOTA
/s/ Facsimile
Mayor
/s/ Facsimile
City Manager
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ABBREVIATIONS
The following abbreviations, when used in the inscription on the face of this Bond, shall
be construed as though they were written out in full according to applicable laws or regulations:
TEN COM - as tenants in common
TEN ENT - as tenants by the entireties
JT TEN - as joint tenants with right of survivorship and not as tenants in common
UTMA - ___________ as custodian for ______________
(Cust) (Minor)
under the _____________________ Uniform Transfers to Minors Act
(State)
Additional abbreviations may also be used though not in the above list.
___________________________________________________________
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto
________________________________________________________________ the within Bond
and does hereby irrevocably constitute and appoint _________________ attorney to transfer the
Bond on the books kept for the registration thereof, with full power of substitution in the
premises.
Dated:_____________________ ______________________________
Notice: The assignor's signature to this assignment must correspond
with the name as it appears upon the face of the within
Bond in every particular, without alteration or any change
whatever.
Signature Guaranteed:
___________________________
Signature(s) must be guaranteed by a national bank or trust company or by a brokerage
firm having a membership in one of the major stock exchanges or any other "Eligible Guarantor
Institution" as defined in 17 CFR 240.17 Ad-15(a)(2).
The Bond Registrar will not effect transfer of this Bond unless the information
concerning the transferee requested below is provided.
Name and Address: ________________________________________
________________________________________
________________________________________
(Include information for all joint owners if the Bond is held by joint account.)
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8. Execution. The Bonds shall be in typewritten form, shall be executed on behalf of
the City by the signatures of its Mayor and City Manager and be sealed with the seal of the City;
provided, as permitted by law, both signatures may be photocopied facsimiles and the corporate
seal has been omitted. In the event of disability or resignation or other absence of either officer,
the Bonds may be signed by the manual or facsimile signature of the officer who may act on
behalf of the absent or disabled officer. In case either officer whose signature or facsimile of
whose signature shall appear on the Bonds shall cease to be such officer before the delivery of
the Bonds, the signature or facsimile shall nevertheless be valid and sufficient for all purposes,
the same as if the officer had remained in office until delivery.
9. Authentication. No Bond shall be valid or obligatory for any purpose or be
entitled to any security or benefit under this resolution unless a Certificate of Authentication on
such Bond, substantially in the form hereinabove set forth, shall have been duly executed by an
authorized representative of the Bond Registrar. Certificates of Authentication on different
Bonds need not be signed by the same person. The Bond Registrar shall authenticate the
signatures of officers of the City on each Bond by execution of the Certificate of Authentication
on the Bond and by inserting as the date of registration in the space provided the date on which
the Bond is authenticated, except that for purposes of delivering the original Bonds to the
Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue of
May 11, 2017. The Certificate of Authentication so executed on each Bond shall be conclusive
evidence that it has been authenticated and delivered under this resolution.
10. Registration; Transfer; Exchange. The City will cause to be kept at the principal
office of the Bond Registrar a bond register in which, subject to such reasonable regulations as
the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds
and the registration of transfers of Bonds entitled to be registered or transferred as herein
provided.
Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the
City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of
registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee
or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a
like aggregate principal amount, having the same stated maturity and interest rate, as requested
by the transferor; provided, however, that no Bond may be registered in blank or in the name of
"bearer" or similar designation.
At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized
Denomination or Denominations of a like aggregate principal amount and stated maturity, upon
surrender of the Bonds to be exchanged at the office of the Bond Registrar. Whenever any
Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond
Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the
Holder making the exchange is entitled to receive.
All Bonds surrendered upon any exchange or transfer provided for in this resolution shall
be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City.
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All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general
obligations of the City evidencing the same debt, and entitled to the same benefits under this
resolution, as the Bonds surrendered for such exchange or transfer.
Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or
be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar,
duly executed by the Holder thereof or the Holder's attorney duly authorized in writing.
The Bond Registrar may require payment of a sum sufficient to cover any tax or other
governmental charge payable in connection with the transfer or exchange of any Bond and any
legal or unusual costs regarding transfers and lost Bonds.
Transfers shall also be subject to reasonable regulations of the City contained in any
agreement with the Bond Registrar, including regulations which permit the Bond Registrar to
close its transfer books between record dates and payment dates. The Finance Director is hereby
authorized to negotiate and execute the terms of said agreement.
11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in
exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid,
and to accrue, which were carried by such other Bond.
12. Interest Payment; Record Date. Interest on any Bond shall be paid on each
Interest Payment Date by check or draft mailed to the person in whose name the Bond is
registered (the "Holder") on the registration books of the City maintained by the Bond Registrar
and at the address appearing thereon at the close of business on the fifteenth day of the calendar
month next preceding such Interest Payment Date (the "Regular Record Date"). Any such
interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of
the Regular Record Date, and shall be payable to the person who is the Holder thereof at the
close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever
money becomes available for payment of the defaulted interest. Notice of the Special Record
Date shall be given by the Bond Registrar to the Holders not less than ten days prior to the
Special Record Date.
13. Treatment of Registered Owner. The City and Bond Registrar may treat the
person in whose name any Bond is registered as the owner of such Bond for the purpose of
receiving payment of principal of and premium, if any, and interest (subject to the payment
provisions in paragraph 12) on, such Bond and for all other purposes whatsoever whether or not
such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by
notice to the contrary.
14. Delivery; Application of Proceeds. The Bonds when so prepared and executed
shall be delivered by the Finance Director to the Purchaser upon receipt of the purchase price,
and the Purchaser shall not be obliged to see to the proper application thereof.
15. Fund and Accounts. There is hereby created a special fund to be designated the
"General Obligation Bonds, Series 2017A Fund" (the "Fund") to be administered and maintained
by the Finance Officer as a bookkeeping account separate and apart from all other funds
maintained in the official financial records of the City. The Fund shall be maintained in the
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manner herein specified until all of the Bonds and the interest thereon have been fully paid.
There shall be maintained in the Fund two (2) separate accounts, to be designated the
"Construction Account" and "Debt Service Account", respectively.
(a) Construction Account. To the Construction Account there shall be credited the
proceeds of the sale of the Bonds, less capitalized interest, plus any special assessments levied
with respect to the Improvements and collected prior to completion of the Improvements and
payment of the costs thereof. From the Construction Account there shall be paid all costs and
expenses of making the Project, and all costs and expenses of the Project, including the cost of
any construction contracts heretofore let and all other costs incurred and to be incurred of the
kind authorized in Minnesota Statutes, Section 475.65. Moneys in the Construction Account
shall be used for no other purpose except as otherwise provided by law; provided that the
proceeds of the Bonds may also be used to the extent necessary to pay interest on the Bonds due
prior to the anticipated date of commencement of the collection of net revenues, tax abatements,
special assessments, or taxes herein levied or covenanted to be levied; and provided further that
if upon completion of the Improvements there shall remain any unexpended balance in the
Construction Account allocated to the Improvement Portion of the Bonds, such portion may be
transferred by the City Council to the fund of any other improvement instituted pursuant to
Minnesota Statutes, Chapter 429, or transferred to the Debt Service Account; and provided
further than any special assessments credited to the Construction Account allocated to the
Improvement Portion of the Bonds, shall only be applied towards payment of the costs of the
Improvements upon adoption of a resolution by the City Council determining that the application
of the special assessments for such purpose will not cause the City to no longer be in compliance
with Minnesota Statutes, Section 475.61, Subdivision 1; and provided further that if upon
completion of the Project there shall remain any unexpended balance in the Construction
Account, the balance shall be transferred by the Council to the Debt Service Account.
(b) Debt Service Account. There shall be maintained two separate subaccounts in the
Debt Service Account to be designated the "Improvement Debt Service Subaccount" and the
"Abatement Debt Service Subaccount". There are hereby irrevocably appropriated and pledged
to, and there shall be credited to the separate subaccounts of the Debt Service Account:
(i) Improvement Debt Service Subaccount. To the Improvement Debt
Service Subaccount there shall be credited: (A) all collections of special assessments
herein covenanted to be levied with respect to the Improvements and either initially
credited to the Construction Account and not already spent as permitted above and
required to pay any principal and interest due on the Improvement Portion of the Bonds
or collected subsequent to the completion of the Improvements and payment of the costs
thereof; (B) collections of all taxes herein and hereinafter levied for the payment of the
Improvement Portion of the Bonds and interest thereon; (C) City funds in the amount of
$46,691.67 sufficient to pay interest on the Improvement Portion of the Bonds on or
before February 1, 2018; (D) a pro rata share of all funds remaining in the Construction
Account after completion of the Improvements and payment of the costs thereof; (E) all
investment earnings on funds held in the Improvement Debt Service Subaccount; and (F)
any and all other moneys which are properly available and are appropriated by the
governing body of the City to the Improvement Debt Service Subaccount. The
Improvement Debt Service Subaccount shall be used solely to pay the principal and
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interest and any premium for redemption of the Improvement Portion of the Bonds and
any other general obligation bonds of the City hereafter issued by the City and made
payable from said subaccount as provided by law.
(ii) Abatement Debt Service Subaccount. To the Abatement Improvement
Debt Service Subaccount there shall be credited: (A) Tax Abatements in an amount
sufficient, to pay the annual principal payments on the Tax Abatement Portion of the
Bonds; (B) collections of all taxes hereinafter levied for the payment of the Tax
Abatement Portion of the Bonds and interest thereon; (C) a pro rata share of funds in
excess of the minimum bid; (D) City funds in the amount of $36,725.00 sufficient to pay
interest on the Tax Abatement Portion of the Bonds on or before February 1, 2018; (E) a
pro rata share of all funds remaining in the Construction Account after completion of the
Abatement Project and payment of the costs thereof; (F) all investment earnings on funds
held in the Abatement Debt Service Subaccount; and (G) any and all other moneys which
are properly available and are appropriated by the governing body of the City to the
Abatement Debt Service Subaccount. The Abatement Debt Service Subaccount shall be
used solely to pay the principal and interest and any premium for redemption of the Tax
Abatement Portion of the Bonds and any other general obligation bonds of the City
hereafter issued by the City and made payable from said subaccount as provided by law.
No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire
higher yielding investments or to replace funds which were used directly or indirectly to acquire
higher yielding investments, except (1) for a reasonable temporary period until such proceeds are
needed for the purpose for which the Bonds were issued and (2) in addition to the above in an
amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000. To
this effect, any proceeds of the Bonds and any sums from time to time held in the Construction
Account, Operation and Maintenance Accounts or Debt Service Account (or any other City
account which will be used to pay principal or interest to become due on the bonds payable
therefrom) in excess of amounts which under then applicable federal arbitrage regulations may
be invested without regard to yield shall not be invested at a yield in excess of the applicable
yield restrictions imposed by said arbitrage regulations on such investments after taking into
account any applicable "temporary periods" or "minor portion" made available under the federal
arbitrage regulations. Money in the Fund shall not be invested in obligations or deposits issued
by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and
to the extent that such investment would cause the Bonds to be "federally guaranteed" within the
meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code").
16. Covenants Relating to the Improvement Portion of the Bonds.
(a) Assessments. It is hereby determined that no less than twenty percent (20%) of
the cost to the City of each Improvement financed hereunder within the meaning of Minnesota
Statutes, Section 475.58, Subdivision 1(3), shall be paid by special assessments to be levied
against every assessable lot, piece and parcel of land benefitted by the Improvements. The City
hereby covenants and agrees that it will let all construction contracts not heretofore let within
one year after ordering each Improvement financed hereunder unless the resolution ordering the
Improvement specifies a different time limit for the letting of construction contracts. The City
hereby further covenants and agrees that it will do and perform, as soon as they may be done, all
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acts and things necessary for the final and valid levy of such special assessments, and in the
event that any such assessment be at any time held invalid with respect to any lot, piece or parcel
of land due to any error, defect, or irregularity in any action or proceedings taken or to be taken
by the City or this Council or any of the City officers or employees, either in the making of the
assessments or in the performance of any condition precedent thereto, the City and this Council
will forthwith do all further acts and take all further proceedings as may be required by law to
make the assessments a valid and binding lien upon such property.
The special assessments have heretofore been authorized. Subject to such adjustments as
are required by conditions in existence at the time the assessments are levied, it is hereby
determined that the assessments shall be payable in equal, consecutive, annual installments,
including both principal and interest, with interest at a rate per annum set forth below:
Improvement Designation Amount
Levy
Years
Collection
Years Rate
See Attached Schedule
At the time the assessments are in fact levied the City Council shall, based on the then-
current estimated collections of the assessments, make any adjustments in any ad valorem taxes
required to be levied in order to assure that the City continues to be in compliance with
Minnesota Statutes, Section 475.61, Subdivision 1.
(b) Tax Levy; Coverage Test. To provide moneys for payment of the principal and
interest on the Improvement Portion of the Bonds there is hereby levied upon all of the taxable
property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and
collected with and as part of other general property taxes in the City for the years and in the
amounts as follows:
Year of Tax
Levy
Year of Tax
Collection
Amount
See Attached Schedule
The tax levies are such that if collected in full they, together with estimated collections of
special assessments and other revenues herein pledged for the payment of the Improvement
Portion of the Bonds, will produce at least five percent (5%) in excess of the amount needed to
meet when due the principal and interest payments on the Improvement Portion of the Bonds.
The tax levies shall be irrepealable so long as any of the Improvement Portion of the Bonds are
outstanding and unpaid, provided that the City reserves the right and power to reduce the levies
in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3.
(c) General Obligation Pledge. For the prompt and full payment of the principal of
and interest on the Improvement Portion of the Bonds as the same respectively become due, the
full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the
balance in the Improvement Debt Service Subaccount is ever insufficient to pay all principal and
interest then due on the Improvement Portion of the Bonds payable therefrom, the deficiency
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shall be promptly paid out of any other accounts of the City which are available for such
purpose, and such other funds may be reimbursed without interest from the Improvement Debt
Service Subaccount when a sufficient balance is available therein.
17. Covenants Relating to the Tax Abatement Portion of the Bonds.
(a) Tax Abatements; Use of Tax Abatements. The Council has adopted the
Abatement Resolution and has thereby approved the Tax Abatements, including the pledge
thereof to the payment of principal on the Tax Abatement Portion of the Bonds. As provided in
the Abatement Resolution, the estimated total amount of the Tax Abatements, if received as
estimated for the full maximum term thereof, is $1,850,000 and therefore the principal amount of
the Tax Abatement Portion of the Bonds does not exceed the maximum projected amount of the
Tax Abatements. The Council hereby confirms the Abatement Resolution, which is hereby
incorporated as though set forth herein.
(b) Tax Levy; Coverage Test. To provide funds for payment of the interest on the
Tax Abatement Portion of the Bonds, there is hereby levied upon all of the taxable property in
the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected
with and as part of other general property taxes in the City for the years and in the amounts as
follows:
Levy Years Collection Years Amount
2017-2031 2018-2032 See attached schedule
The tax levies are such that if collected in full they, together with estimated collections of Tax
Abatements, will produce at least five percent in excess of the amount needed to meet when due
the principal and interest payments on the Tax Abatement Portion of the Bonds. The tax levies
shall be irrepealable so long as any of the Tax Abatement Portion of the Bonds are outstanding
and unpaid, provided that the City reserves the right and power to reduce the levies in the manner
and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3.
(c) General Obligation Pledge. For the prompt and full payment of the principal of
and interest on the Tax Abatement Portion of the Bonds as the same respectively become due,
the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If
the balance in the Abatement Debt Service Subaccount is ever insufficient to pay all principal
and interest then due on the Tax Abatement Portion of the Bonds payable therefrom, the
deficiency shall be promptly paid out of any other accounts of the City which are available for
such purpose, and such other funds may be reimbursed without interest from the Abatement Debt
Service Subaccount when a sufficient balance is available therein.
18. Continuing Disclosure. The City is the sole obligated person with respect to the
Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"),
promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the
Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the
"Undertaking") hereinafter described to:
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(a) Provide or cause to be provided to the Municipal Securities Rulemaking Board
(the "MSRB") by filing at www.emma.msrb.org in accordance with the Rule, certain annual
financial information and operating data in accordance with the Undertaking. The City reserves
the right to modify from time to time the terms of the Undertaking as provided therein.
(b) Provide or cause to be provided to the MSRB notice of the occurrence of certain
events with respect to the Bonds in not more than ten (10 ) business days after the occurrence of
the event, in accordance with the Undertaking.
(c) Provide or cause to be provided to the MSRB notice of a failure by the City to
provide the annual financial information with respect to the City described in the Undertaking, in
not more than ten (10) business days following such occurrence.
(d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph
and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be
enforceable on behalf of such Holders; provided that the right to enforce the provisions of these
covenants shall be limited to a right to obtain specific enforcement of the City's obligations under
the covenants.
The Mayor and City Manager or any other officer of the City authorized to act in their
place (the "Officers") are hereby authorized and directed to execute on behalf of the City the
Undertaking in substantially the form presented to the City Council subject to such modifications
thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii)
required by the Purchaser of the Bonds, and (iii) acceptable to the Officers.
19. Defeasance. When all Bonds have been discharged as provided in this paragraph,
all pledges, covenants and other rights granted by this resolution to the registered holders of the
Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with
respect to any Bonds which are due on any date by irrevocably depositing with the Bond
Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond
should not be paid when due, it may nevertheless be discharged by depositing with the Bond
Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such
deposit. The City may also discharge its obligations with respect to any prepayable Bonds called
for redemption on any date when they are prepayable according to their terms, by depositing
with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full,
provided that notice of redemption thereof has been duly given. The City may also at any time
discharge its obligations with respect to any Bonds, subject to the provisions of law now or
hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a
suitable banking institution qualified by law as an escrow agent for this purpose, cash or
securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest
payable at such times and at such rates and maturing on such dates as shall be required, without
regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if
notice of redemption as herein required has been duly provided for, to such earlier redemption
date.
20. Compliance With Reimbursement Bond Regulations. The provisions of this
paragraph are intended to establish and provide for the City's compliance with United States
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Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the
"reimbursement proceeds" of the Bonds, being those portions thereof which will be used by the
City to reimburse itself for any expenditure which the City paid or will have paid prior to the
Closing Date (a "Reimbursement Expenditure").
The City hereby certifies and/or covenants as follows:
(a) Not later than sixty days after the date of payment of a Reimbursement
Expenditure, the City (or person designated to do so on behalf of the Cit y) has made or will have
made a written declaration of the City's official intent (a "Declaration") which effectively (i)
states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement
Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional
description of the property, project or program to which the Declaration relates and for which the
Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the
general functional purpose thereof from which the Reimbursement Expenditure was to be paid
(collectively the "Project"); and (iii) states the maximum principal amount of debt expected to be
issued by the City for the purpose of financing the Project; provided, however, that no such
Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for
the Project, defined in the Reimbursement Regulations to include engineering or architectural,
surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not
exceed twenty percent of the "issue price" of the Bonds, and (ii) a de minimis amount of
Reimbursement Expenditures not in excess of the lesser of $100,000 or five percent of the
proceeds of the Bonds.
(b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of
the Bonds or any of the other types of expenditures described in Section 1.150-2(d)(3) of the
Reimbursement Regulations.
(c) The "reimbursement allocation" described in the Reimbursement Regulations for
each Reimbursement Expenditure shall and will be made forthwith following (but not prior to)
the issuance of the Bonds and in all events within the period ending on the date which is the later
of three years after payment of the Reimbursement Expenditure or one year after the date on
which the Project to which the Reimbursement Expenditure relates is first placed in service.
(d) Each such reimbursement allocation will be made in a writing that evidences the
City's use of Bond proceeds to reimburse the Reimbursement Expenditure and, if made within 30
days after the Bonds are issued, shall be treated as made on the day the Bonds are issued.
Provided, however, that the City may take action contrary to any of the foregoing
covenants in this paragraph upon receipt of an opinion of its Bond Counsel for the Bonds stating
in effect that such action will not impair the tax-exempt status of the Bonds.
21. Certificate of Registration. The City Manager is hereby directed to file a certified
copy of this resolution with the County Auditor of Ramsey County, Minnesota, together with
such other information as the Auditor shall require, and to obtain the County Auditor's certificate
that the Bonds have been entered in the County Auditor's Bond Register and the tax levy
required by law has been made.
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22. Records and Certificates. The officers of the City are hereby authorized and
directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the
issuance of the Bonds, certified copies of all proceedings and records of the City relating to the
Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates
and information as are required to show the facts relating to the legality and marketability of the
Bonds as the same appear from the books and records under their custody and control or as
otherwise known to them, and all such certified copies, certificates and affidavits, including any
heretofore furnished, shall be deemed representations of the City as to the facts recited therein.
23. Negative Covenant as to Use of Bond Proceeds and Project. The City hereby
covenants not to use the proceeds of the Bonds or to use the Project, or to cause or permit them
to be used, or to enter into any deferred payment arrangements for the cost of the Project, in such
a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103
and 141 through 150 of the Code.
24. Tax-Exempt Status of the Bonds; Rebate. The City shall comply with
requirements necessary under the Code to establish and maintain the exclusion from gross
income under Section 103 of the Code of the interest on the Bonds, including without limitation
(i) requirements relating to temporary periods for investments, (ii) limitations on amounts
invested at a yield greater than the yield on the Bonds, and (iii) the rebate of excess investment
earnings to the United States. The City expects to satisfy the eighteen month expenditure
exemption for gross proceeds of the Bonds as provided in Section 1.148-7(d)(1) of the
Regulations. The Mayor and/or Finance Director are hereby authorized and directed to make
such elections as to arbitrage and rebate matters relating to the Bonds as they deem necessary,
appropriate or desirable in connection with the Bonds, and all such elections shall be, and shall
be deemed and treated as, elections of the City.
25. Designation of Qualified Tax-Exempt Obligations. In order to qualify the Bonds
as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the
City hereby makes the following factual statements and representations:
(a) the Bonds are issued after August 7, 1986;
(b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code;
(c) the City hereby designates the Bonds as "qualified tax-exempt obligations" for
purposes of Section 265(b)(3) of the Code;
(d) the reasonably anticipated amount of tax-exempt obligations (other than private
activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will
be issued by the City (and all entities treated as one issuer with the City, and all subordinate
entities whose obligations are treated as issued by the City) during this calendar year 2017 will
not exceed $10,000,000;
(e) not more than $10,000,000 of obligations issued by the City during this calendar
year 2017 have been designated for purposes of Section 265(b)(3) of the Code;
(f) the aggregate face amount of the Bonds does not exceed $10,000,000.
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The City shall use its best efforts to comply with any federal procedural requirements
which may apply in order to effectuate the designation made by this paragraph.
26. Severability. If any section, paragraph or provision of this resolution shall be held
to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section,
paragraph or provision shall not affect any of the remaining provisions of this resolution
27. Official Statement. The Official Statement relating to the Bonds prepared and
distributed by Springsted is hereby approved and the officers of the City are authorized in
connection with the delivery of the Bonds to sign such certificates as may be necessary with
respect to the completeness and accuracy of the Official Statement.
28. Headings. Headings in this resolution are included for convenience of reference
only and are not a part hereof, and shall not limit or define the meaning of any provision hereof.
The motion for the adoption of the foregoing resolution was duly seconded by member
_____________ and, after a full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon the resolution was declared duly passed and adopted.
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STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I, the undersigned, being the duly qualified and acting City Manager of the City of
Maplewood, Minnesota, do hereby certify that I have compared the attached and foregoing
extract of minutes with the original thereof on file in my office, and that the same is a full, true
and complete transcript of the minutes of a meeting of the City Council, duly called and held on
the date therein indicated, insofar as such minutes relate to authorizing the issuance and
awarding the sale of $3,850,000 General Obligation Bonds, Series 2017A .
WITNESS my hand on April 10, 2017.
________________________________
City Manager
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Ellen Paulseth, Finance Director
DATE: April 10, 2017
SUBJECT: Consider Approval of Resolution Providing for the Issuance and Sale
of General Obligation Refunding Bonds, Series 2017B
Introduction
On March 13, 2017, the Council gave preliminary approval for the sale of $3,230,000 General
Obligation Bonds, Series 2017B. Bids for the sale of these bonds were opened Monday, April
10, 2017.
The 2017B bonds will refund (refinance) the following bond issues:
$1,960,000 remaining principal of the $5,090,000 General Obligation Improvement
Bonds, Series 2007B;
$1,270,000 remaining principal of the $4,680,000 General Obligation Improvement and
Refunding Bonds, Series 2009A;
The bonds are being issued as Advance Crossover Refunding Bonds, meaning that this
refunding is in advance of the call date of the bonds. The bonds are callable on 2/1/2018 and
2/1/2019, respectively. The advance refunding bond proceeds will be invested in securities and
placed in an escrow account until the call date of the bonds. The City will carry “double” debt on
these bonds until the call date; however, the refunded bonds will be “defeased in substance” by
the escrow account. Total outstanding debt will include both issues until the call date; however,
net debt calculations will reflect only the debt net of the escrow. The Council will award bids for
the bonds at the regular City Council meeting on Monday, April 10, 2017. A recommendation
for the award will be presented by Springsted, Inc.
Budget Impact
The estimated net present value (NPV) benefit (savings) by refunding these bonds is estimated
at $141,066.89, or 4.514% of the principal amount of the refunded bonds. The NPV amount
reflects all costs related to the refunding, including the municipal advisory fees. The savings will
be spread over the life of the remaining bonds, beginning in 2/1/2019 through the final maturity
date of 2/1/2025.
Recommendation
Staff recommends adoption of the Resolution Providing for the Issuance and Sale of $3,230,000
General Obligation Refunding Bonds, Series 2017B, Pledging for the Security Thereof Special
Assessments and Tax Abatement and Levying a Tax for the Payment Thereof.
Attachments
1. Resolution Providing for the Issuance and Sale of General Obligation Refunding Bonds,
Series 2017B
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EXTRACT OF MINUTES OF A MEETING
OF THE CITY COUNCIL
CITY OF MAPLEWOOD, MINNESOTA
HELD: April 10, 2017
Pursuant to due call and notice thereof, a regular or special meeting of the City Council
of the City of Maplewood, Ramsey County, Minnesota, was duly called and held at the City Hall
on April 10, 2017, at 7:00 P.M., for the purpose, in part, of authorizing the issuance and
awarding the sale of $3,145,000 General Obligation Improvement Refunding Bonds, Series
2017B.
The following members were present:
and the following were absent:
Member ______________ introduced the following resolution and moved its adoption:
RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF
$3,145,000 GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS,
SERIES 2017B, PLEDGING FOR THE SECURITY THEREOF SPECIAL ASSESSMENTS
AND LEVYING A TAX FOR THE PAYMENT THEREOF
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"),
hereby determines and declares that it is necessary and expedient to issue $3,145,000 General
Obligation Improvement Refunding Bonds, Series 2017B (the "Bonds" or individually, a
"Bond") pursuant to Minnesota Statutes Chapter 475 to provide moneys for a crossover
refunding of the City's (i) $5,090,000 original principal amount General Obligation Improvement
Bonds, Series 2007B, dated October 15, 2007 (the “Prior 2007B Bonds”), maturing on and after
February 1, 2019 (the “2007B Refunding Portion of the Bonds); and (ii) $4,680,000 original
principal amount of General Obligation Improvement and Refunding Bonds, Series 2009A,
dated April 1, 2009 (the "Prior 2009A Bonds") maturing on and after February 1, 2020 (the
"2009A Refunding Portion of the Bonds"); and
B. WHEREAS, $1,900,000 aggregate principal amount of the Prior 2007B Bonds
which mature on and after February 1, 2019 (the “Refunded 2007B Bonds”), is callable on
February 1, 2018 (the "February 1, 2018 Crossover Date"), at a price of par plus accrued interest,
as provided in the resolution adopted on September 24, 2007, authorizing the issuance of the
Prior 2007B Bonds (the "Prior 2007B Resolution"); and
C. WHEREAS, $1,225,000 aggregate principal amount of the Prior 2009A Bonds
which mature on and after February 1, 2020 (the "Refunded 2009A Bonds", and together with
the Refunded 2007B Bonds, the “Refunded Bonds”), is callable on February 1, 2019 (the
"February 1, 2019 Crossover Date", and together with the February 1, 2018 Crossover Date, the
“Crossover Dates”), at a price of par plus accrued interest, as provided in the resolution adopted
on March 9, 2009, authorizing the issuance of the Prior 2009A Bonds (the "Prior 2009A
Resolution", and together with the Prior 2007B Resolution, the “Prior Resolutions”); and
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D. WHEREAS, the crossover refunding of the Refunded 2007B Bonds on the
February 1, 2018 Crossover Date is consistent with covenants made with the holders thereof, and
is necessary and desirable for the reduction of debt service cost to the City; and
E. WHEREAS, the crossover refunding of the Refunded 2009A Bonds on the
February 1, 2019 Crossover Date is consistent with covenants made with the holders thereof, and
is necessary and desirable for the reduction of debt service cost to the City; and
F. WHEREAS, the City Council hereby determines and declares that it is necessary
and expedient to issue $3,145,000 General Obligation Improvement Refunding Bonds, Series
2017B (the "Bonds" or individually, a "Bond"), pursuant to Minnesota Statutes, Chapter 475, and
Chapter 429 to provide moneys for a crossover refunding of the Refunded Bonds; and
G. WHEREAS, the City has retained Springsted Incorporated, in St. Paul, Minnesota
("Springsted"), as its independent financial advisor for the sale of the Bonds and was therefore
authorized to sell the Bonds by private negotiation in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9) and proposals to purchase the Bonds have been solicited by
Springsted; and
H. WHEREAS, the proposals set forth on Attachment A attached hereto were
received by the City Manager, or designee, at the offices of Springsted, at 10:00 a.m. this same
day pursuant to the Terms of Proposal established for the Bonds; and
I. WHEREAS, it is in the best interests of the City that the Bonds be issued in book-
entry form as hereinafter provided; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Maplewood,
Minnesota, as follows:
1. Acceptance of Proposal. The proposal of Robert W. Baird & Co., Inc. in
Milwaukee, Wisconsin (the "Purchaser"), to purchase the Bonds, in accordance with the Terms
of Proposal established for the Bonds, at the rates of interest hereinafter set forth, and to pay
therefor the sum of $3,203,992.78, plus interest accrued to settlement, is hereby found,
determined and declared to be the most favorable proposal received, is hereby accepted and the
Bonds are hereby awarded to the Purchaser. The Finance Director is directed to retain the
deposit of the Purchaser and to forthwith return to the unsuccessful bidders any good faith
checks or drafts.
2. Bond Terms.
(a) Original Issue Date; Denominations; Maturities. The Bonds shall be dated
May 11, 2017, as the date of original issue, shall be issued forthwith on or after such date
in fully registered form, shall be numbered from R-1 upward in the denomination of
$5,000 each or in any integral multiple thereof of a single maturity (the "Authorized
Denominations") and shall mature, without option of prepayment, on February 1 in the
years and amounts as follows:
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Year Amount
2019 $370,000
2020 580,000
2021 590,000
2022 595,000
2023 595,000
2024 205,000
2025 210,000
As may be requested by the Purchaser, one or more term Bonds may be issued having
mandatory sinking fund redemption and final maturity amounts conforming to the foregoing
principal repayment schedule, and corresponding additions may be made to the provisions of the
applicable Bond(s).
(b) Allocation of Bonds; Allocation of Prepayments to Portions of Debt
Service. The 2007B Refunding Portion of the Bonds in the aggregate principal amount
of $1,910,000 maturing in each of the years and amounts hereinafter set forth, is issued to
refund the Prior 2007B Bonds. The 2009A Refunding Portion of the Bonds in the
aggregate principal amount of $1,235,000 maturing in each of the years and amounts
hereinafter set forth, is issued to refund the Prior 2009A Bonds.
Year
2007B
Refunding
Portion of the
Bonds
(Amount)
2009A
Refunding
Portion of the
Bonds
(Amount)
Total
Amount
2019 $370,000 $370,000
2020 375,000 $205,000 580,000
2021 385,000 205,000 590,000
2022 390,000 205,000 595,000
2023 390,000 205,000 595,000
2024 205,000 205,000
2025 210,000 210,000
If Bonds are prepaid, the prepayments shall be allocated to the portions of debt service
(and hence allocated to the payment of Bonds treated as relating to a particular portion of debt
service) as provided in this paragraph. If the source of prepayment moneys is the general fund of
the City, or other generally available source, including a tax levy, the prepayment may be
allocated to any of the portions of debt service in such amounts as the City shall determine. If
the source of a prepayment is special assessments pledged to the Prior 2007B Bonds or the
2009A Portion of the Bonds, the prepayment shall be allocated to the 2007B Refunding Portion
of debt service or the 2009A Refunding Portion of debt service, as applicable.
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(c) Book Entry Only System. The Depository Trust Company, a limited
purpose trust company organized under the laws of the State of New York or any of its
successors or its successors to its functions hereunder (the "Depository") will act as
securities depository for the Bonds, and to this end:
(i) The Bonds shall be initially issued and, so long as they remain in book
entry form only (the "Book Entry Only Period"), shall at all times be in the form of a
separate single fully registered Bond for each maturity of the Bonds; and for purposes of
complying with this requirement under paragraphs 5 and 10 Authorized Denominations
for any Bond shall be deemed to be limited during the Book Entry Only Period to the
outstanding principal amount of that Bond.
(ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond
register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE
& CO., as the nominee (it or any nominee of the existing or a successor Depository, the
"Nominee").
(iii) With respect to the Bonds neither the City nor the Bond Registrar shall
have any responsibility or obligation to any broker, dealer, bank, or any other financial
institution for which the Depository holds Bonds as securities depository (the
"Participant") or the person for which a Participant holds an interest in the Bonds shown
on the books and records of the Participant (the "Beneficial Owner"). Without limiting
the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have
any such responsibility or obligation with respect to (A) the accuracy of the records of the
Depository, the Nominee or any Participant with respect to any ownership interest in the
Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than
the Depository, of any notice with respect to the Bonds, including any notice of
redemption, or (C) the payment to any Participant, any Beneficial Owner or any other
person, other than the Depository, of any amount with respect to the principal of or
premium, if any, or interest on the Bonds, or (D) the consent given or other action taken
by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of
securing the vote or consent of any Holder under this Resolution, the City may, however,
rely upon an omnibus proxy under which the Depository assigns its consenting or voting
rights to certain Participants to whose accounts the Bonds are credited on the record date
identified in a listing attached to the omnibus proxy.
(iv) The City and the Bond Registrar may treat as and deem the Depository to
be the absolute owner of the Bonds for the purpose of payment of the principal of and
premium, if any, and interest on the Bonds, for the purpose of giving notices of
redemption and other matters with respect to the Bonds, for the purpose of obtaining any
consent or other action to be taken by Holders for the purpose of registering transfers
with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as
paying agent hereunder, shall pay all principal of and premium, if any, and interest on the
Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and
all such payments shall be valid and effective to fully satisfy and discharge the City's
obligations with respect to the principal of and premium, if any, and interest on the Bonds
to the extent of the sum or sums so paid.
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(v) Upon delivery by the Depository to the Bond Registrar of written notice to
the effect that the Depository has determined to substitute a new Nominee in place of the
existing Nominee, and subject to the transfer provisions in paragraph 10, references to the
Nominee hereunder shall refer to such new Nominee.
(vi) So long as any Bond is registered in the name of a Nominee, all payments
with respect to the principal of and premium, if any, and interest on such Bond and all
notices with respect to such Bond shall be made and given, respectively, by the Bond
Registrar or City, as the case may be, to the Depository as provided in the Letter of
Representations to the Depository required by the Depository as a condition to its acting
as book-entry Depository for the Bonds (said Letter of Representations, together with any
replacement thereof or amendment or substitute thereto, including any standard
procedures or policies referenced therein or applicable thereto respecting the procedures
and other matters relating to the Depository's role as book-entry Depository for the
Bonds, collectively hereinafter referred to as the "Letter of Representations").
(vii) All transfers of beneficial ownership interests in each Bond issued in
book-entry form shall be limited in principal amount to Authorized Denominations and
shall be effected by procedures by the Depository with the Participants for recording and
transferring the ownership of beneficial interests in such Bonds.
(viii) In connection with any notice or other communication to be provided to
the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any
consent or other action to be taken by Holders, the Depository shall consider the date of
receipt of notice requesting such consent or other action as the record date for such
consent or other action; provided, that the City or the Bond Registrar may establish a
special record date for such consent or other action. The City or the Bond Registrar shall,
to the extent possible, give the Depository notice of such special record date not less than
15 calendar days in advance of such special record date to the extent possible.
(ix) Any successor Bond Registrar in its written acceptance of its duties under
this Resolution and any paying agency/bond registrar agreement, shall agree to take any
actions necessary from time to time to comply with the requirements of the Letter of
Representations.
(d) Termination of Book-Entry Only System. Discontinuance of a particular
Depository's services and termination of the book-entry only system may be effected as
follows:
(i) The Depository may determine to discontinue providing its services with
respect to the Bonds at any time by giving written notice to the City and discharging its
responsibilities with respect thereto under applicable law. The City may terminate the
services of the Depository with respect to the Bond if it determines that the Depository is
no longer able to carry out its functions as securities depository or the continuation of the
system of book-entry transfers through the Depository is not in the best interests of the
City or the Beneficial Owners.
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(ii) Upon termination of the services of the Depository as provided in the
preceding paragraph, and if no substitute securities depository is willing to undertake the
functions of the Depository hereunder can be found which, in the opinion of the City, is
willing and able to assume such functions upon reasonable or customary terms, or if the
City determines that it is in the best interests of the City or the Beneficial Owners of the
Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds
shall no longer be registered as being registered in the bond register in the name of the
Nominee, but may be registered in whatever name or names the Holder of the Bonds
shall designate at that time, in accordance with paragraph 10. To the extent that the
Beneficial Owners are designated as the transferee by the Holders, in accordance with
paragraph 10, the Bonds will be delivered to the Beneficial Owners.
(iii) Nothing in this subparagraph (c) shall limit or restrict the provisions of
paragraph 10.
(e) Letter of Representations. The provisions in the Letter of Representations
are incorporated herein by reference and made a part of the resolution, and if and to the
extent any such provisions are inconsistent with the other provisions of this resolution,
the provisions in the Letter of Representations shall control.
3. Purpose; Refunding Findings.
(a) The 2007B Refunding Portion of the Bonds shall provide funds for a
crossover refunding of the Refunded 2007B Bonds (the "2007B Refunding"). It is hereby
found, determined and declared that the 2007B Refunding is pursuant to Minnesota
Statutes, Section 475.67, Subdivision 13. With respect to the Refunded 2007B Bonds, as
of the February 1, 2018 Crossover Date there shall result a debt service savings of
$108,882.57 for the Prior 2007B Bonds computed in accordance with the provisions of
Minnesota Statutes, Section 475.67, Subdivision 12. The dollar amount of such present
value of the debt service for the Prior 2007B Bonds is lower by at least three percent than
the dollar amount of such present value of the debt service for the Prior 2007B Bonds as
required by Minnesota Statutes, Section 475.67, Subdivision 12.
(b) The 2009A Refunding Portion of the Bonds shall provide funds for a
crossover refunding of the Refunded 2009A Bonds (the “2009A Refunding” and together
with the 2007B Refunding, the "Refunding"). It is hereby found, determined and
declared that the 2009A Refunding is pursuant to Minnesota Statutes, Section 475.67,
Subdivision 13. With respect to the Refunded 2009A Bonds, as of the February 1, 2019
Crossover Date there shall result a debt service savings of $70,856.14 for the Prior 2009A
Bonds computed in accordance with the provisions of Minnesota Statutes, Section
475.67, Subdivision 12. The dollar amount of such present value of the debt service for
the Prior 2009A Bonds is lower by at least three percent than the dollar amount of such
present value of the debt service for the Prior 2009A Bonds as required by Minnesota
Statutes, Section 475.67, Subdivision 12.
4. Interest. The Bonds shall bear interest payable semiannually on February 1 and
August 1 of each year (each, an "Interest Payment Date"), commencing February 1, 2018,
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calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per
annum set forth opposite the maturity years as follows:
Maturity Year Interest Rate
2019 2.00%
2020 2.00%
2021 2.00%
2022 2.00%
2023 2.00%
2024 2.00%
2025 3.00%
5. No Optional Redemption. The Bonds shall maturing shall not be subject to
redemption and prepayment prior to their stated maturity dates.
6. Bond Registrar. U.S. Bank National Association, in St. Paul, Minnesota, is
appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond
Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all
pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith.
The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is
duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or
record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12.
7. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of
Authentication, the form of Assignment and the registration information thereon, shall be in
substantially the following form:
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UNITED STATES OF AMERICA
STATE OF MINNESOTA
RAMSEY COUNTY
CITY OF MAPLEWOOD
R-_________ $_________
GENERAL OBLIGATION IMPROVEMENT REFUNDING BOND, SERIES 2017B
Interest Rate Maturity Date Date of Original Issue CUSIP
February 1, May 11, 2017
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT:
The City of Maplewood, Ramsey County, Minnesota (the "Issuer"), certifies that it is
indebted and for value received promises to pay to the registered owner specified above, or
registered assigns, in the manner hereinafter set forth, the principal amount specified above, on
the maturity date specified above, without option of prior payment, and to pay interest thereon
semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"),
commencing February 1, 2018, at the rate per annum specified above (calculated on the basis of
a 360-day year of twelve 30-day months) until the principal sum is paid or has been provided for.
This Bond will bear interest from the most recent Interest Payment Date to which interest has
been paid or, if no interest has been paid, from the date of original issue hereof. The principal of
and premium, if any, on this Bond are payable upon presentation and surrender hereof at the
principal office of U.S. Bank National Association, in St. Paul, Minnesota (the "Bond
Registrar"), acting as paying agent, or any successor paying agent duly appointed by the Issuer.
Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed to the
person in whose name this Bond is registered (the "Holder" or "Bondholder") on the registration
books of the Issuer maintained by the Bond Registrar and at the address appearing thereon at the
close of business on the fifteenth day of the calendar month next preceding such Interest
Payment Date (the "Regular Record Date"). Any interest not so timely paid shall cease to be
payable to the person who is the Holder hereof as of the Regular Record Date, and shall be
payable to the person who is the Holder hereof at the close of business on a date (the "Special
Record Date") fixed by the Bond Registrar whenever money becomes available for payment of
the defaulted interest. Notice of the Special Record Date shall be given to Bondholders not less
than ten days prior to the Special Record Date. The principal of and premium, if any, and
interest on this Bond are payable in lawful money of the United States of America. So long as
this Bond is registered in the name of the Depository or its Nominee as provided in the
Resolution hereinafter described, and as those terms are defined therein, payment of principal of,
premium, if any, and interest on this Bond and notice with respect thereto shall be made as
provided in the Letter of Representations, as defined in the Resolution, and surrender of this
Bond shall not be required for payment of the redemption price upon a partial redemption of this
Bond. Until termination of the book-entry only system pursuant to the Resolution, Bonds may
only be registered in the name of the Depository or its Nominee.
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No Optional Redemption. The Bonds of this issue (the "Bonds") are not subject to
redemption and prepayment prior to their stated maturity dates.
Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal
amount of $3,145,000, all of like date of original issue and tenor, except as to number, maturity,
interest rate and denomination, issued pursuant to and in full conformity with the Constitution
and laws of the State of Minnesota and pursuant to a resolution adopted by the City Council on
April 10, 2017 (the "Resolution"), for the purpose of providing funds sufficient for a crossover
refunding (i) on February 1, 2018, of the Issuer's General Obligation Improvement Bonds, Series
2007B, dated October 15, 2007, which mature on and after February 1, 2019, and (ii) on
February 1, 2019, of the Issuer's General Obligation Improvement and Refunding Bonds, Series
2009A, dated April 1, 2009, which mature on and after February 1, 2020. This Bond is payable
out of the General Obligation Improvement Refunding Bonds, Series 2017B Fund of the Issuer
established by the City pursuant to the Resolution. This Bond constitutes a general obligation of
the Issuer, and to provide moneys for the prompt and full payment of its principal, premium, if
any, and interest when the same become due, the full faith and credit and taxing powers of the
Issuer have been and are hereby irrevocably pledged.
Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered
form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully
registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the
principal office of the Bond Registrar, but only in the manner and subject to the limitations
provided in the Resolution. Reference is hereby made to the Resolution for a description of the
rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal
office of the Bond Registrar.
Transfer. This Bond is transferable by the Holder in person or by the Holder's attorney
duly authorized in writing at the principal office of the Bond Registrar upon presentation and
surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the
Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond
Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and
deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the
transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized
Denomination or Denominations, in aggregate principal amount equal to the principal amount of
this Bond, of the same maturity and bearing interest at the same rate.
Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum
sufficient to cover any tax or other governmental charge payable in connection with the transfer
or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds.
Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in
whose name this Bond is registered as the owner hereof for the purpose of receiving payment as
herein provided and for all other purposes, whether or not this Bond shall be overdue, and neither
the Issuer nor the Bond Registrar shall be affected by notice to the contrary.
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Authentication. This Bond shall not be valid or become obligatory for any purpose or be
entitled to any security unless the Certificate of Authentication hereon shall have been executed
by the Bond Registrar.
Qualified Tax-Exempt Obligation. This Bond has been designated by the Issuer as a
"qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue
Code of 1986, as amended.
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things
required by the Constitution and laws of the State of Minnesota to be done, to happen and to be
performed, precedent to and in the issuance of this Bond, have been done, have happened and
have been performed, in regular and due form, time and manner as required by law; and that this
Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof
and the date of its issuance and delivery to the original purchaser, does not exceed any
constitutional or statutory limitation of indebtedness.
IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its
City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its
Mayor and its City Manager, the corporate seal of the Issuer having been intentionally omitted as
permitted by law.
Date of Registration:
________________________
BOND REGISTRAR'S
CERTIFICATE OF
AUTHENTICATION
This Bond is one of the Bonds
described in the Resolution
mentioned within.
U.S. Bank National Association
St. Paul, Minnesota
Bond Registrar
By____________________
Authorized Signature
Registrable by: U.S. BANK NATIONAL
ASSOCIATION
Payable at: U.S. BANK NATIONAL
ASSOCIATION
CITY OF MAPLEWOOD,
RAMSEY COUNTY, MINNESOTA
/s/ Facsimile
Mayor
/s/ Facsimile
City Manager
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ABBREVIATIONS
The following abbreviations, when used in the inscription on the face of this Bond, shall
be construed as though they were written out in full according to applicable laws or regulations:
TEN COM - as tenants in common
TEN ENT - as tenants by the entireties
JT TEN - as joint tenants with right of survivorship and not as tenants in common
UTMA - _____________ as custodian for _____________
(Cust) (Minor)
under the _____________________ Uniform Transfers to Minors Act
(State)
Additional abbreviations may also be used though not in the above list.
___________________________________
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto ________ the
within Bond and does hereby irrevocably constitute and appoint ________ attorney to transfer
the Bond on the books kept for the registration thereof, with full power of substitution in the
premises.
Dated:__________ _____________________________________________________
Notice: The assignor's signature to this assignment must
correspond with the name as it appears upon the
face of the within Bond in every particular, without
alteration or any change whatever.
Signature Guaranteed:
___________________________
Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm
having a membership in one of the major stock exchanges or any other "Eligible Guarantor
Institution" as defined in 17 CFR 240.17 Ad-15(a)(2).
The Bond Registrar will not effect transfer of this Bond unless the information concerning the
transferee requested below is provided.
Name and Address: ________________________________________
________________________________________
________________________________________
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8. Execution. The Bonds shall be in typewritten form, shall be executed on behalf of
the City by the signatures of its Mayor and City Manager and be sealed with the seal of the City;
provided, as permitted by law, both signatures may be photocopied facsimiles and the corporate
seal has been omitted. In the event of disability or resignation or other absence of either officer,
the Bonds may be signed by the manual or facsimile signature of the officer who may act on
behalf of the absent or disabled officer. In case either officer whose signature or facsimile of
whose signature shall appear on the Bonds shall cease to be such officer before the delivery of
the Bonds, the signature or facsimile shall nevertheless be valid and sufficient for all purposes,
the same as if the officer had remained in office until delivery.
9. Authentication. No Bond shall be valid or obligatory for any purpose or be
entitled to any security or benefit under this resolution unless a Certificate of Authentication on
such Bond, substantially in the form hereinabove set forth, shall have been duly executed by an
authorized representative of the Bond Registrar. Certificates of Authentication on different
Bonds need not be signed by the same person. The Bond Registrar shall authenticate the
signatures of officers of the City on each Bond by execution of the Certificate of Authentication
on the Bond and by inserting as the date of registration in the space provided the date on which
the Bond is authenticated, except that for purposes of delivering the original Bonds to the
Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue of
May 11, 2017. The Certificate of Authentication so executed on each Bond shall be conclusive
evidence that it has been authenticated and delivered under this resolution.
10. Registration; Transfer; Exchange. The City will cause to be kept at the principal
office of the Bond Registrar a bond register in which, subject to such reasonable regulations as
the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds
and the registration of transfers of Bonds entitled to be registered or transferred as herein
provided.
Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the
City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of
registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee
or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a
like aggregate principal amount, having the same stated maturity and interest rate, as requested
by the transferor; provided, however, that no Bond may be registered in blank or in the name of
"bearer" or similar designation.
At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized
Denomination or Denominations of a like aggregate principal amount and stated maturity, upon
surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever
any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond
Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the
Holder making the exchange is entitled to receive.
All Bonds surrendered upon any exchange or transfer provided for in this resolution shall
be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City.
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All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general
obligations of the City evidencing the same debt, and entitled to the same benefits under this
resolution, as the Bonds surrendered for such exchange or transfer.
Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or
be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar,
duly executed by the Holder thereof or his, her or its attorney duly authorized in writing.
The Bond Registrar may require payment of a sum sufficient to cover any tax or other
governmental charge payable in connection with the transfer or exchange of any Bond and any
legal or unusual costs regarding transfers and lost Bonds.
Transfers shall also be subject to reasonable regulations of the City contained in any
agreement with the Bond Registrar, including regulations which permit the Bond Registrar to
close its transfer books between record dates and payment dates. The City Manager is hereby
authorized to negotiate and execute the terms of said agreement.
11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in
exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid,
and to accrue, which were carried by such other Bond.
12. Interest Payment; Record Date. Interest on any Bond shall be paid on each
Interest Payment Date by check or draft mailed to the person in whose name the Bond is
registered (the "Holder") on the registration books of the City maintained by the Bond Registrar
and at the address appearing thereon at the close of business on the fifteenth day of the calendar
month next preceding such Interest Payment Date (the "Regular Record Date"). Any such
interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of
the Regular Record Date, and shall be payable to the person who is the Holder thereof at the
close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever
money becomes available for payment of the defaulted interest. Notice of the Special Record
Date shall be given by the Bond Registrar to the Holders not less than ten days prior to the
Special Record Date.
13. Treatment of Registered Owner. The City and Bond Registrar may treat the
person in whose name any Bond is registered as the owner of such Bond for the purpose of
receiving payment of principal of and premium, if any, and interest (subject to the payment
provisions in paragraph 12) on, such Bond and for all other purposes whatsoever whether or not
such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by
notice to the contrary.
14. Delivery; Application of Proceeds. The Bonds when so prepared and executed
shall be delivered by the Finance Director to the Purchaser upon receipt of the purchase price,
and the Purchaser shall not be obliged to see to the proper application thereof.
15. Fund and Accounts. There is hereby created a special fund designated the
General Obligation Improvement Refunding Bonds, Series 2017B Fund (the "Fund"), to be
administered and maintained by the Finance Director as a bookkeeping account separate and
apart from all other funds maintained in the official financial records of the City. The Fund shall
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be maintained in the manner herein specified until all of the Bonds and the interest thereon have
been full paid. In such records there shall be established accounts or accounts shall continue to
be maintained as the case may be, of the Fund for the purposes and in the amounts as follows:
(a) Escrow Account. The Escrow Account is established and shall be
maintained as an escrow account with U.S. Bank National Association. (the "Escrow Agent"), in
St. Paul, Minnesota, which is a suitable financial institution within or without the State. The
moneys in the Escrow Account shall be used solely for the purposes herein set forth and for no
other purpose, except that any surplus in the Escrow Account may be remitted to the City, all in
accordance with the Escrow Agreement by and between the City and Escrow Agent (the
"Escrow Agreement"), a form of which is on file in the office of the City Manager.
$3,158,926.02 proceeds of the sale of the Bonds shall be received by the Escrow Agent and
applied to fund the Escrow Account and any residual amount of Bond proceeds shall be returned
to the City and deposited to the Debt Service Account. The Escrow Account shall be invested in
securities maturing or callable at the option of the holder on such dates and bearing interest at
such rates as shall be required to provide sufficient funds, together with any cash or other funds
retained in the Escrow Account, (i) to pay when due the interest to accrue on the 2007B
Refunding Portion of the Bonds to and including the February 1, 2018 Crossover Date; (ii) to
pay when due the interest to accrue on the Refunding Portion of the Prior 2009A Bonds to and
including the February 1, 2019 Crossover Date; (iii) to pay when called for redemption on the
February 1, 2018 Crossover Date, the principal amount of the Refunded 2007B Bonds; and
(iv) to pay when called for redemption on the February 1, 2019 Crossover Date, the principal
amount of the Refunded 2009A Bonds. The Escrow Account shall be irrevocably appropriated
to the payment of (i) all interest on the 2007B Refunding Portion of the Bonds to and including
the February 1, 2018 Crossover Date; (ii) all interest on the Refunding Portion of the Prior
2009A Bonds to and including the February 1, 2019 Crossover Date; (iii) the principal of the
Refunded 2007B Bonds due by reason of their call for redemption on the February 1, 2018
Crossover Date; and (iv) the principal of the Refunded 2009A Bonds due by reason of their call
for redemption on the February 1, 2019 Crossover Date.
(b) There shall be maintained two separate subaccounts in the Debt Service
Account to be designated the "2007B Debt Service Subaccount" and the "2009A Debt Service
Subaccount". There are hereby irrevocably appropriated and pledged to, and there shall be
credited to the separate subaccounts of the Debt Service Account:
(i) 2007B Debt Service Subaccount. To the 2007B Debt Service Subaccount
there shall be credited: (A) after the February 1, 2018 Crossover Date, all uncollected
special assessments pledged to the payment of the Prior 2007B Bonds; (B) collections of
all taxes herein or hereafter levied for the payment of the Prior 2007B Bonds; (C) a pro
rata share of any sums remitted to the City pursuant to the Escrow Agreement; (D) a pro
rata share of any amount paid for the 2007B Refunding Portion of the Bonds in excess of
the minimum bid; (E) all investment earnings on funds held in the 2007B Debt Service
Subaccount; (F) any funds remaining after the February 1, 2018 Crossover Date in the
Debt Service Fund established by the Prior 2007B Resolution (as defined therein); and
(G) any and all other moneys which are properly available and are appropriated by the
governing body of the City to the 2007B Debt Service Subaccount. The 2007B Debt
Service Subaccount shall be used solely to pay the principal and interest and any
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premium for redemption of the 2007B Refunding Portion of the Bonds and any other
general obligation bonds of the City hereafter issued by the City and made payable from
said subaccount as provided by law. The amount of any surplus remaining in the 2007B
Debt Service Subaccount when the 2007B Refunding Portion of the Bonds and interest
thereon are paid shall be used consistent with Minnesota Statutes, Section 475.61,
Subdivision 4.
(ii) 2009A Debt Service Subaccount. To the 2009A Debt Service Subaccount
there shall be credited: (A) after the February 1, 2019 Crossover Date, all uncollected
special assessments pledged to the payment of the 2009A Refunding Portion of the
Bonds; (B) any collections of all taxes herein or hereafter levied for the payment of the
2009A Refunding Portion of the Bonds; (C) a pro rata share of any sums remitted to the
City pursuant to the Escrow Agreement; (D) a pro rata share of any amount paid for the
Bonds in excess of the minimum bid; (E) all investment earnings on funds held in the
2009A Debt Service Subaccount; (F) any funds remaining after the February 1, 2019
Crossover Date in the Debt Service Account established by the Prior 2009A Resolution
(as defined therein); and (G) any and all other moneys which are properly available and
are appropriated by the governing body of the City to the 2009A Debt Service
Subaccount. The 2009A Debt Service Subaccount shall be used solely to pay the
principal and interest and any premium for redemption of the 2009A Refunding Portion
of the Bonds and any other general obligation bonds of the City hereafter issued by the
City and made payable from said subaccount as provided by law. The amount of any
surplus remaining in the 2009A Debt Service Subaccount when the 2009A Refunding
Portion of the Bonds and interest thereon are paid shall be used consistent with
Minnesota Statutes, Section 475.61, Subdivision 4.
No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire
higher yielding investments or to replace funds which were used directly or indirectly to acquire
higher yielding investments, except (a) for a reasonable temporary period until such proceeds are
needed for the purpose for which the Bonds were issued, and (b) in addition to the above, in an
amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000. To
this effect, any proceeds of the Bonds and any sums from time to time held in the Fund (or any
other City account which will be used to pay principal and interest to become due on the Bonds)
in excess of amounts which under the applicable federal arbitrage regulations may be invested
without regard as to yield shall not be invested in excess of the applicable yield restrictions
imposed by the arbitrage regulations on such investments after taking into account any
applicable "temporary periods" or "minor portion" made available under the federal arbitrage
regulations. In addition, the proceeds of the Bonds and money in the Fund shall not be invested
in obligations or deposits issued by, guaranteed by or insured by the United States or any agency
or instrumentality thereof if and to the extent that such investment would cause the Bonds to be
"federally guaranteed" within the meaning of Section 149(b) of the federal Internal Revenue
Code of 1986, as amended (the "Code").
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16. Covenants Relating to the 2007B Refunding Portion of the Bonds.
(a) Special Assessments. The City has heretofore levied special assessments
pursuant to the Prior 2007B Resolution, which were pledged to the payment of the principal and
interest on the Prior 2007B Bonds and, after the February 1, 2018 Crossover Date, the
uncollected special assessments for the Prior 2007B Bonds are now pledged to the payment of
principal and interest on the 2007B Refunding Portion of the Bonds. The special assessments are
such that if collected in full they, together with estimated collections of other revenues pledged
for the payment of the 2007B Refunding Portion of the Bonds, will produce at least five percent
in excess of the amount needed to meet when due the principal and interest payments on the
2007B Refunding Portion of the Bonds. The special assessments were levied as provided below,
payable in equal, consecutive, annual installments, with general taxes for the years shown below
and with interest on the declining balance of all such assessments at the rate shown opposite such
years:
Improvement
Designations Amount Levy Years
Collection
Years Rate
See attached Schedule
At the time the assessments are in fact levied the City Council shall, based on the then-
current estimated collections of the assessments, make any adjustments in any ad valorem taxes
required to be levied in order to assure that the City continues to be in compliance with
Minnesota Statutes, Section 475.61, Subdivision 1.
(b) Tax Levy; Coverage Test; Cancellation of Certain Tax Levies. To provide
moneys for payment of the principal and interest on 2007B Refunding Portion of the Bonds there
is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which
shall be spread upon the tax rolls and collected with and as part of other general property taxes in
the City for the years and in the amounts as follows:
Levy Years Collection Years Amount
2017-2021 2018-2022 See attached Schedule
The tax levies are such that if collected in full they, together with estimated collections of
special assessments and any other revenues herein pledged for the payment of 2007B Refunding
Portion of the Bonds and sums held in the Escrow Account, will produce at least five percent in
excess of the amount needed to meet when due the principal and interest payments on 2007B
Refunding Portion of the Bonds. The tax levies shall be irrepealable so long as any of 2007B
Refunding Portion of the Bonds are outstanding and unpaid, provided that the City reserves the
right and power to reduce the levies in the manner and to the extent permitted by Minnesota
Statutes, Section 475.61, Subdivision 3.
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Upon payment of the Prior 2007B Bonds, the uncollected taxes levied in the Prior 2007B
Resolution authorizing the issuance of the Prior 2007B Bonds which are not needed to pay the
Prior 2007B Bonds as a result of the Refunding shall be canceled.
(c) General Obligation Pledge. For the prompt and full payment of the
principal and interest on the 2007B Refunding Portion of the Bonds, as the same respectively
become due, the full faith, credit and taxing powers of the City shall be and are hereby
irrevocably pledged. If the balance in the 2007B Debt Service Subaccount is ever insufficient to
pay all principal and interest then due on the 2007B Refunding Portion of the Bonds and any
other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds of
the City which are available for such purpose, and such other funds may be reimbursed with or
without interest from the 2007B Debt Service Subaccount when a sufficient balance is available
therein.
17. Covenants Relating to the 2009A Refunding Portion of the Bonds.
(a) Special Assessments. The City has heretofore levied special assessments
pursuant to the Prior 2009A Resolution, which were pledged to the payment of the principal and
interest on the 2009A Refunding Portion of the Bonds and, after the February 1, 2019 Crossover
Date, the uncollected special assessments for the 2009A Refunding Portion of the Bonds are now
pledged to the payment of principal and interest on the 2009A Refunding Portion of the Bonds.
The special assessments are such that if collected in full they, together with estimated collections
of other revenues pledged for the payment of the 2009A Refunding Portion of the Bonds, will
produce at least five percent in excess of the amount needed to meet when due the principal and
interest payments on the 2009A Refunding Portion of the Bonds. The special assessments were
levied as provided below, payable in equal, consecutive, annual installments, with general taxes
for the years shown below and with interest on the declining balance of all such assessments at
the rate shown opposite such years:
Improvement
Designations Amount
Levy
Years
Collection
Years Rate
See Attached Schedule
At the time the assessments are in fact levied the City Council shall, based on the then-
current estimated collections of the assessments, make any adjustments in any ad valorem taxes
required to be levied in order to assure that the City continues to be in compliance with
Minnesota Statutes, Section 475.61, Subdivision 1.
(b) Tax Levy; Coverage Test; Cancellation of Certain Tax Levies. To provide
moneys for payment of the principal and interest on 2009A Refunding Portion of the Bonds there
is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which
shall be spread upon the tax rolls and collected with and as part of other general property taxes in
the City for the years and in the amounts as follows:
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Levy Years Collection Years Amount
2018-2023 2019-2024 See attached Schedule
The tax levies are such that if collected in full they, together with estimated collections of
special assessments and any other revenues herein pledged for the payment of 2009A Refunding
Portion of the Bonds and sums held in the Escrow Account, will produce at least five percent in
excess of the amount needed to meet when due the principal and interest payments on 2009A
Refunding Portion of the Bonds. The tax levies shall be irrepealable so long as any of 2009A
Refunding Portion of the Bonds are outstanding and unpaid, provided that the City reserves the
right and power to reduce the levies in the manner and to the extent permitted by Minnesota
Statutes, Section 475.61, Subdivision 3.
Upon payment of the 2009A Refunding Portion of the Bonds, the uncollected taxes
levied in the Prior 2009A Resolution authorizing the issuance of the Prior 2009A Bonds which
are not needed to pay the 2009A Refunding Portion of the Bonds as a result of the Refunding
shall be canceled.
(c) General Obligation Pledge. For the prompt and full payment of the
principal and interest on the 2009A Refunding Portion of the Bonds, as the same respectively
become due, the full faith, credit and taxing powers of the City shall be and are hereby
irrevocably pledged. If the balance in the 2009A Debt Service Subaccount is ever insufficient to
pay all principal and interest then due on the 2009A Refunding Portion of the Bonds and any
other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds of
the City which are available for such purpose, and such other funds may be reimbursed with or
without interest from the 2009A Debt Service Subaccount when a sufficient balance is available
therein.
18. Securities; Escrow Agent. Securities purchased from moneys in the Escrow
Account shall be limited to securities set forth in Minnesota Statutes, Section 475.67,
Subdivision 8, and any amendments or supplements thereto. Securities purchased from the
Escrow Account shall be purchased simultaneously with the delivery of the Bonds. The City
Council has investigated the facts and hereby finds and determines that the Escrow Agent is a
suitable financial institution to act as escrow agent.
19. Escrow Agreement. On or prior to the delivery of the Bonds, the Mayor, the City
Manager and the Finance Director shall, and are hereby authorized and directed to, execute the
Escrow Agreement on behalf of the City. The Escrow Agreement is hereb y approved and
adopted and made a part of this resolution, and the City covenants that it will promptly enforce
all provisions thereof in the event of default thereunder by the Escrow Agent.
20. Purchase of SLGS or Open Market Securities. The Escrow Agent, as agent for
the City, is hereby authorized and directed to purchase on behalf of the Council and in its name
the appropriate United States Treasury Securities, State and Local Government Series and/or
open market securities as provided in paragraph 18, from the proceeds of the Bonds and, to the
extent necessary, other available funds, all in accordance with the provisions of this resolution
and the Escrow Agreement and to execute all such documents (including the appropriate
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subscription form) required to effect such purchase in accordance with the applicable U.S.
Treasury Regulations.
21. Redemption of Refunded Bonds. The Refunded 2007B Bonds and the Refunded
2009A Bonds shall be redeemed and prepaid in accordance with the terms and conditions set
forth in the Notices of Call for Redemption, in the forms attached to the Escrow Agreement,
which terms and conditions are hereby approved and incorporated herein by reference. The
Notices of Call for Redemption shall be given pursuant to the Escrow Agreement.
22. Prior Bonds; Security. Until retirement of the Prior Bonds, all provisions
theretofore made for the security thereof shall be observed by the City and all of its officers and
agents.
23. Supplemental Resolution. The Prior Resolutions are hereby supplemented to the
extent necessary to give effect to the provisions of this resolution.
24. Defeasance. When all Bonds have been discharged as provided in this paragraph,
all pledges, covenants and other rights granted by this resolution to the registered holders of the
Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with
respect to any Bonds which are due on any date by irrevocably depositing with the Bond
Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond
should not be paid when due, it may nevertheless be discharged by depositing with the Bond
Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such
deposit. The City may also at any time discharge its obligations with respect to any Bonds,
subject to the provisions of law now or hereafter authorizing and regulating such action, by
depositing irrevocably in escrow, with a suitable banking institution qualified by law as an
escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67,
Subdivision 8, bearing interest payable at such times and at such rates and maturing on such
dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to
become due thereon to maturity or, if notice of redemption as herein required has been duly
provided for, to such earlier redemption date.
25. Certificate of Registration. The City Manager is hereby directed to file a certified
copy of this resolution with the County Auditor of Ramsey County, Minnesota, together with
such other information as the County Auditor shall require, and to obtain the County Auditor's
Certificate that the Bonds have been entered in the County Auditor's Bond Register and that the
tax levy required by law has been made.
26. Records and Certificates. The officers of the City are hereby authorized and
directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the
issuance of the Bonds, certified copies of all proceedings and records of the City relating to the
Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates
and information as are required to show the facts relating to the legality and marketability of the
Bonds as the same appear from the books and records under their custody and control or as
otherwise known to them, and all such certified copies, certificates and affidavits, including any
heretofore furnished, shall be deemed representations of the City as to the facts recited therein.
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27. Negative Covenant as to Use of Proceeds and Project. The City hereby covenants
not to use the proceeds of the Bonds or to use the Projects financed by the Prior Bonds, or to
cause or permit them to be used, or to enter into any deferred payment arrangements for the cost
of the Projects, in such a manner as to cause the Bonds to be "private activity bonds" within the
meaning of Sections 103 and 141 through 150 of the Code.
28. Continuing Disclosure. The City is the sole obligated person with respect to the
Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"),
promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the
Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the
"Undertaking") hereinafter described to:
(a) Provide or cause to be provided to the Municipal Securities Rulemaking
Board (the "MSRB") by filing at www.emma.msrb.org in accordance with the Rule,
certain annual financial information and operating data in accordance with the
Undertaking. The City reserves the right to modify from time to time the terms of the
Undertaking as provided therein.
(b) Provide or cause to be provided to the MSRB notice of the occurrence of
certain events with respect to the Bonds in not more than ten (10 ) business days after the
occurrence of the event, in accordance with the Undertaking.
(c) Provide or cause to be provided to the MSRB notice of a failure by the
City to provide the annual financial information with respect to the City described in the
Undertaking, in not more than ten (10) business days following such occurrence.
(d) The City agrees that its covenants pursuant to the Rule set forth in this
paragraph and in the Undertaking is intended to be for the benefit of the Holders of the
Bonds and shall be enforceable on behalf of such Holders; provided that the right to
enforce the provisions of these covenants shall be limited to a right to obtain specific
enforcement of the Cit y's obligations under the covenants.
The Mayor and the City Manager or any other officer of the City authorized to act in their
place (the "Officers") are hereby authorized and directed to execute on behalf of the City the
Undertaking in substantially the form presented to the City Council subject to such modifications
thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii)
required by the Purchaser of the Bonds, and (iii) acceptable to the Officers.
29. Tax-Exempt Status of the Bonds; Rebate. The City is subject to the rebate
requirement imposed by Section 148(f) of the Code and no exceptions are available.
30. Designation of Qualified Tax-Exempt Obligations. In order to qualify the Bonds
as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the
City hereby makes the following factual statements and representations:
(a) the Bonds are issued after August 7, 1986;
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(b) the Bonds are not "private activity bonds" as defined in Section 141 of the
Code;
(c) the City hereby designates the Bonds as "qualified tax-exempt
obligations" for purposes of Section 265(b)(3) of the Code;
(d) the reasonably anticipated amount of tax-exempt obligations (other than
private activity bonds, treating qualified 501(c)(3) bonds as not being private activity
bonds) which will be issued by the City (and all entities treated as one issuer with the
City, and all subordinate entities whose obligations are treated as issued by the City)
during this calendar year 2017 will not exceed $10,000,000;
(e) not more than $10,000,000 of obligations issued by the City during this
calendar year 2017 have been designated for purposes of Section 265(b)(3) of the Code;
and
(f) the aggregate face amount of the Bonds does not exceed $10,000,000.
The City shall use its best efforts to comply with any federal procedural requirements which may
apply in order to effectuate the designation made by this paragraph.
31. Severability. If any section, paragraph or provision of this resolution shall be held
to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section,
paragraph or provision shall not affect any of the remaining provisions of this resolution.
32. Headings. Headings in this resolution are included for convenience of reference
only and are not a part hereof, and shall not limit or define the meaning of any provision hereof.
The motion for the adoption of the foregoing resolution was duly seconded by member
_______________ and, after a full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
whereupon the resolution was declared duly passed and adopted.
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STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I, the undersigned, being the duly qualified and acting City Manager of the City of
Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and
foregoing extract of minutes with the original thereof on file in my office, and that the same is a
full, true and complete transcript of the minutes of a meeting of the City Council, duly called and
held on the date therein indicated, insofar as such minutes relate to providing for the issuance
and sale of $3,145,000 General Obligation Improvement Refunding Bonds, Series 2017B.
WITNESS my hand on April 10, 2017.
___________________________
City Manager
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Martin, AICP, Economic Development Coordinator
DATE: April 3, 2017
SUBJECT: Consider Approval of a Conditional Use Permit and Design Review,
Phase 2 of Frost English Village, 1957 English Street North
Introduction
Project Description
Sherman Associates is proposing to continue its redevelopment of the 5.5 acre former
Maplewood Bowl site. Phase 1 is complete and open. This phase included 50 units of multi-
family housing built on 4.04 acres of the overall site. Phase 2 is proposed for 107 units of
independent senior, market-rate, housing to be built on 0.96 acres. Phase 3, yet to be proposed,
will consist of approximately 6,000 – 8,000 square feet to be built on the remaining 0.56 acres of
land. Both residential buildings will be served by underground and surface parking.
Requests
To build this development, the applicants are requesting that the city council approve the
following:
A. A conditional use permit for a four-story building, increased front yard setbacks and a
parking waiver.
B. Design review
Background
On January 22, 2014, the Metropolitan Council approved a livable communities demonstration
account (LCDA) grant request for the city of Maplewood for $1,900,000. This grant money was
used for public infrastructure improvements along Frost Avenue and assisted the developer with
the purchase of the Maplewood Bowl site.
On April 13, 2015, the city council approved a conditional use permit, lot division and design
review requests, which were required for this project to move forward. This included building
approval for the first phase which is a four-story, multi-family building with 50 units.
On May 26, 2015, the city council approved a tax-increment financing (TIF) plan for this project.
The TIF plan works to offset a portion of its eligible costs incurred in the redevelopment of the
5.5 acre former Maplewood Bowl site. Additionally, the city undertook public improvements as
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part of the larger Gladstone area redevelopment plan, which included costs spent both inside
and outside of the TIF District. A portion of these city incurred public improvement costs were
eligible for reimbursement from TIF revenue.
Discussion
Gladstone Neighborhood Redevelopment Plan
The Gladstone Neighborhood Redevelopment Plan (pertinent pages attached to this report)
outlines nine guiding principles to redevelopment in the area as follows:
1. Design the future of Gladstone as a village.
2. Transform regional trails into celebrated village corridors.
3. Make Gladstone a compelling quality of life choice.
4. Weave natural systems and ecological function into the built and recreational
environment.
5. Allow Gladstone’s future to whisper the story of its past.
6. Make walkability the standard.
7. Think of Gladstone as a neighborhood for all stages of life.
8. Make the Gladstone redevelopment plan a model for others to follow.
9. Make multi-modal links between Gladstone and areas beyond.
The Gladstone Neighborhood Redevelopment Plan further outlines development strategies for
Frost Avenue North, which includes the former Maplewood Bowl site, as follows:
• Achieving a mix of neighborhood retail services fronting on Frost Avenue and English
Street.
• Incorporation of rainwater gardens, alternative pavement strategies, shared parking and
other techniques to minimize surface water runoff and provide for treatment of runoff.
• Incorporation of recycled building materials, roof top gardens, solar energy systems and
other sustainable building techniques that contribute to the educational and interpretive
vision of the Gladstone Savanna.
• Flexibility to accommodate the bowling alley use and other local neighborhood retail
businesses that desire to stay in the neighborhood.
• Redevelopment of the Frost Avenue North area has important financial relationships with
the remainder of the Gladstone Neighborhood. Actual implementation efforts should
explore ways that this project can provide financial resources to other parts of the master
plan, particularly the improvement of Flicek Park and Frost Avenue.
• Development may orient toward the regional trails rather than back up to them.
• Building heights should be “stepped back” from the street as they grow in height.
2030 Comprehensive Plan and Density
The city council adopted the 2030 Comprehensive Plan on January 25, 2010. The 2030
Comprehensive Plan incorporated the land uses and densities established by the Gladstone
Neighborhood Redevelopment Plan. The 2030 Comprehensive Plan guides this site as mixed
use. Mixed use has a density range of 6 to 31 units per net acre. A total of 157 units will be built
on the residential portions of this redevelopment project, which consist of five acres of land.
Normally five acres of land would allow up to 155 units within the mixed use density range.
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However, the city provides density bonuses to developers for providing underground parking
and affordable housing units.
For each underground parking space city code allows 300 square feet to be added to the net
acreage used for density determination. Between Phases 1 and 2, 132 underground spaces are
provided. Also, 300 square feet is added to the net acreage for each affordable unit as
determined by Met Council’s definition of affordable housing. Phase 1 of this project provided 40
affordable units. Phase 2 is not proposed to contain any affordable units.
When accounting for the additional square footage as allowed by the city code’s density
bonuses, 1.18 acres in net density is added to the site. Adding the 1.18 acres to the 5 acres of
land used for residential in this project gives the developer 6.18 acres in terms of density
calculations. This allows this site to have up to 191 units. The applicant is proposing 157 units
between the two residential phases – well short of the maximum allowed.
Zoning
The site is currently zoned as mixed use (MU). This zoning district allows for a mixed use multi-
family and commercial retail development.
Conditional Use Permit
Four-Story Building
The mixed use district requires a conditional use permit for any residential buildings more than
three-stories or 35 feet in height as well as in the cases where the front building setback is
greater than 20 feet. The proposed Phase 2 senior, multi-family building will be a four-story
building and approximately 51 feet in height as measured from grade to the mid-point of the
roof. The building in Phase 1 is also four-stories and of similar overall height.
There are three buildings in Maplewood that currently have four-stories. The first one is the
already mentioned Phase 1 building. The other two include the Parkview Court Apartments, a
multi-family housing development in Gladstone, which is located just to the west of the Shores
at Lake Phalen development. Parkview Court Apartments were constructed with four floors in
1965, prior to the city’s requirement that all multi-family housing be limited to three stories
without a conditional use permit. The city council did approve a four-story senior housing
building, called the Seasons at Maplewood, which is part of the Legacy Village planned unit
development.
Increased Front Yard Setbacks
While the Gladstone Master Plan encourages buildings along Frost Avenue and English Street
to be three or four-stories tall. The Master Plan also encourages buildings to be stepped back
as they increase in height. This was an issue identified for this project’s Phase 1 building. The
elevation that faces English Street does provide architectural articulation and uses different
textures and materials to provide vertical division.
In addition the elevation is proposed to be setback approximately 97 feet from the front property
line. The Phase 1 building was setback 20 feet along the Frost Avenue property line where
there is more of a concern of a tall building next to a sidewalk and roadway. The area between
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English Street will be used for ponding and landscaping working to soften the impact of the taller
building. Staff feels this building and east elevation, even though it varies from the mixed use
setback requirements, still meets the intent of the mixed use zoning district as this project works
to provide a mixture of uses on this redevelopment site while increasing the amount of housing
units available in the neighborhood.
Parking Waiver
Ordinance requires a minimum parking standard of two parking spaces per unit, with at least
one space being covered. The Phase 1 50-unit building met these requirements. Dating back to
2015, the applicant stated they would be seeking a parking waiver for the Phase 2 building. For
the 107-unit Phase 2 building, code would require 214 spaces. The applicant is proposing to
provide 159 spaces with 82 of them being underground.
The applicant’s original plans proposed 135 spaces. While the planning commission
unanimously recommended approval of the project at its meeting on February 21, 2017 there
was some apprehension regarding the amount of parking available and the commission
recommended 16 surface spaces be added to the project. In response to this, the applicant
added 24 more surface parking spaces and stated there would be the potential of a shared
parking agreement with the existing spaces underutilized in Phase 1 and the new commercial
spaces to be built in Phase 3. This additional parking was presented to the community design
review board (CDRB) at its meeting on March 21, 2017. The CDRB unanimously
recommended approval of the project and did not express any concerns regarding the parking
situation as proposed.
This is a ratio of 1.35 parking spaces per living unit. The applicant has provided a parking study
of more than 20 senior buildings from around the Twin Cities – including three in Maplewood –
and the parking ratios for senior buildings range from 0.44 to 1.33 spaces per unit. This study is
attached to the report. The Gladstone Master Plan encourages the use of shared parking and
staff is recommending a shared parking agreement be in place between Phases 1, 2 and 3
when it is built. If a parking shortage becomes an issue the city can require parking be installed
on unbuilt areas of the site and also require shared parking when the commercial building is
built as part of Phase 3.
Design Review
Site Plan
The Phase 2 building will be constructed on the north side of the site taking advantage of its
proximity to the Gateway Trail. The main entry will be on the south side of the building facing
inward to the overall site. Access to the underground garage will be on the west side of the
building. The access drive lane is already in place and provides connections to Frost Avenue
and English Street. The site plan shows a 39 space parking lot. The applicant is also providing
82 parking spaces in an underground garage.
The city’s mixed use district requires a front yard setback for multiple dwelling buildings to be no
more than 20 feet, with a minimum of zero feet. The mixed use district also allowed increased
setbacks to be approved via a conditional use permit. Staff feels additional landscaping should
be provided between the building and English Street to make this area more of an amenity to
the site. However, staff is comfortable with the increased setback as this is a mixed use
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redevelopment project and the Phase 1 building meets the required setbacks and the Phase 3
commercial building will also be fronted near the streets as required by code.
Building Elevations
Exterior building walls adjacent to or visible from a public right-of-way or public open space may
not exceed 40 feet in width. New buildings of more than 40 feet in width are allowed if the
building wall is divided into smaller increments, between 20 and 40 feet in width, through
articulation of the façade. Exterior-building materials shall be classified primary, secondary or
accent material. Primary materials shall cover at least 60 percent of all façades of a building.
Secondary materials may cover no more than 30 percent of all façades of a building. Accent
materials may include door and window frames, lintels, cornices and other minor elements, and
may cover no more than ten percent of all façades of a building. The community design review
board may consider exceptions to the above-mentioned design standards if they uphold the
integrity of the guidelines and result in an attractive, cohesive development design as intended
by ordinance.
The primary materials for the proposed 107-unit senior building are brick, stone and cement
fiber board siding – each utilizing multiple tones of color. Architectural asphalt shingles will be
placed on the roof and windows and balconies are generously located throughout the building.
Staff finds the building attractively designed and compatible with the building constructed in
Phase 1. Staff feels the design of the building and materials to be used meet the intent of the
mixed use zoning code.
Landscaping
All areas of land not occupied by buildings, parking, driveways, sidewalks or other hard surface
are required to be sodded or mulched and landscaped with approved ground cover, flowers,
shrubbery and trees. Hard-surfaced areas, including sidewalks and patios, must include
amenities such as benches, planters and bike racks.
For parking lots consisting of 20 or more spaces, interior landscape islands are required. Interior
landscape islands shall be at a rate of one landscape island for every ten parking spaces.
Landscape islands shall be a minimum of 144 square feet in area and shall be a minimum of
eight feet in width, as measured from back of curb to back of curb.
Perimeter landscape or pedestrian walls are required for all parking lots and shall be
established along the road and edges of the parking lot. The landscape treatment or pedestrian
wall shall run the full length of the parking lot and be located between the property line and the
edge of the parking lot.
The applicant is proposing to plant eight new trees as part of the Phase 2 project and will also
plant numerous shrubs and perennials throughout the site. Staff feels the planting proposed
around the building and parking lot areas are attractive and sufficient, but feels more attention
needs to be placed on the area between English Street and the building. As mentioned already
in this report, the applicant is requesting an increased building setback from what the mixed use
zoning district would normally allow. In turn it is fair for the city to request this area to become
more of an amenity for the project and to the future residents. While this area is proposed to be
used for stormwater purposes staff would like to see revised site and landscaping plans
showing additional landscaping in this area and the inclusion of benches or other similar
amenities as guided by the Gladstone Master Plan.
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Lighting
The applicant will be required to submit a photometric plan before any building permits can be
issued. This photometric plan must meet all city requirements.
Trash Enclosure
All trash and recycling will be maintained within the building, for pick up through the
underground garage. Because of the size of this development and number of residents, staff
also recommends that there be trash and recycling receptacles located throughout the site to
ensure residents, visitors, and employees have access to these containers.
Unit Sizes
Code requires minimum unit sizes of 580 square feet for efficiency or one-bedroom units and
two-bedroom units must be at least 740 square feet. The units proposed for this building all
meet these requirements.
Department Comments
Engineering Department, Jon Jarosch
Please see Jon Jarosch’s engineering report, dated February 7, 2017, attached to this report.
Building Official, Jason Brash
Build per 2012 IBC, 2012 IMC, 2012 IFGC, 2014 NEC, 2012 Minnesota State Plumbing Code,
2015 Minnesota State Fire Code, MN 2015 Accessibility code, MN1306, and 2015 Minnesota
Building Code.
Demonstrate compliance with all the requirements of the 2012 Minnesota Energy Code Chapter
1323 Section C401.2. Mixing 2012 IECC provisions and ASHRAE Standard 90.1 to obtain
compliance is not an option. The following forms must be completed as submittals.
a. ASHRAE 90.1-2010 Building Envelope Compliance Documentation
b. ASHRAE 90.1-2010 HVAC Compliance Documentation
c. ASHRAE 90.1-2010 Service Water Heating Compliance Documentation
d. ASHRAE 90.1-2010 Lighting Compliance Documentation
Special inspections required as per 2012 IBC Chapter 17. Complete supporting special
inspection schedule document and submit with plans.
Plumbing plans shall be submitted to the State Plumbing Department for approval prior to the
issuance of a plumbing permit. St Paul water requires permits for water piping. Maplewood
requires permit for drain waste and vent.
Permits are required for building, plumbing, mechanical, electrical, Health, fire alarm, and
sprinklers.
Provide three sets of stamped and signed plans and one digital set.
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Fire Department, Fire Marshal Butch Gervais
Applicant will be required to install fire protection and alarm system with monitoring per state
and local codes. All contractors must be licensed and shall submit plans and apply and receive
permits before any work is started.
Police Department, Chief Paul Schnell
No issues
Commission Review
Planning Commission
February 21, 2017: The planning commission held a public hearing and unanimously
recommended approval of this project, while recommending 16 additional surface spaces be
added to the project.
Community Design Review Board
March 21, 2017: The community design review board unanimously recommended approval of
this project.
Budget Impact
None.
Recommendations
A. Approve the conditional use permit resolution attached. This resolution approves the
conditional use permit for a four-story multi-family senior residential building with an
increased front yard setback and a parking waiver. Approval is subject to the following
conditions:
1. The engineering department shall review and determine approval of all final
construction and engineering plans. These plans shall comply with all requirements as
specified in the city engineering department’s February 7, 2017 review.
2. All construction shall follow the plans date-stamped February 8, 2017, and with
revisions as noted in this approval. The city council may approve major changes to the
plans. City staff may approve minor changes to the plans.
3. This approval is for the Phase 2, 107-unit multi-family senior building only. Any future
phases must seek separate approval as required by city code.
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4. The proposed construction must be substantially started within one year of city council
approval or the permit shall end. The city council may extend this deadline for one
year.
5. The Phase 2 building is approved with an increased English Street front yard setback
which is not to exceed 100 feet.
6. The applicant shall submit to staff for approval revised site and landscaping plans
showing additional plantings and amenities being added between the building and
English Street North.
7. A parking waiver of 55 spaces is allowed, which includes the waiver of 25 covered
spaces. If a parking shortage becomes an issue the city can require parking be
installed on unbuilt areas of the site and also require shared parking when the
commercial building is built as part of Phase 3.
8. Applicant shall submit to the city cross access, maintenance and parking agreements
between Phases 1, 2 and 3.
9. Applicant shall submit to the city documentation regarding the affordable units in
Phase 1 used to determine the overall residential densities for this development.
Affordable units must meet the standards and definitions as described by the
Metropolitan Council.
B. Approve the design plans for the 107-unit multi-family senior residential building date
stamped February 8, 2017, for the redevelopment project located at 1957 English Street
North. Approval is subject to the applicant doing the following:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Satisfy the requirements set forth in the staff report authored by staff engineer Jon
Jarosch, dated February 7, 2017.
3. Satisfy the requirements set forth in the staff report authored by environmental planner
Shann Finwall, dated February 15, 2017.
4. Prior to issuance of a grading or building permit, the applicant must submit to staff for
approval the following items:
a. Revised landscaping and site plans showing additional plantings and amenities in
the front yard area between the building and English Street North.
b. Submit a photometric plan for staff approval – plan must meet all city requirements.
c. An executed cross access, parking and maintenance agreement between Phases
1, 2 and 3 must be submitted to the city.
d. A cash escrow or an irrevocable letter of credit for all required exterior
improvements. The amount shall be 150 percent of the cost of the work.
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5. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
b. Provide continuous concrete curb and gutter around the parking lot and driveways.
c. Install all required landscaping and an in-ground lawn irrigation system for all
landscaped areas.
d. Install all required outdoor lighting.
e. Install all required sidewalks and trails.
6. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
b. The above-required letter of credit or cash escrow is held by the City of Maplewood
for all required exterior improvements. The owner or contractor shall complete any
unfinished exterior improvements by June 1 of the following year if occupancy of
the building is in the fall or winter or within six weeks of occupancy of the building
if occupancy is in the spring or summer.
7. The building for Phase Three of the Frost-English Village development is required to
be reviewed for design review by the community design review board.
8. All work shall follow the approved plans. City staff may approve minor changes.
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Citizen Comments
Staff surveyed the 55 property owners within 500 feet of this site for their comments. There was
one written reply, which was in favor of the project.
For
I am in favor of the new construction across the street from my property. (Fahey Commercial,
2545 Burl Oak Curve, Hudson, Wisconsin)
Reference Information
Site Description
Site Size: 0.96 Acres
Existing Land Use: Vacant Land, former Maplewood Bowl Site
Surrounding Land Uses
North: Gateway Trail
South: Phase 1 Multi-Family Building and Liquor Store
East: English Street and Moose Lodge
West: Atlantic Street, a vacant lot, a single-family home and a commercial
building
Planning
Existing Land Use: Mixed Use
Existing Zoning: Mixed Use
Criteria for Approval
Criteria for Conditional Use Permit Approval
Article V, Sections 44-1091 through 44-1105 states that the city council may grant a CUP
subject to the nine standards for approval noted in the conditional use permit resolution
attached.
Application Date
The city deemed the applicant’s applications complete on February 8, 2017. The initial 60-day
review deadline for a decision was April 9, 2017. As stated in Minnesota State Statute 15.99,
the city is allowed to take an additional 60 days if necessary in order to complete the review of
the application. The city did officially extend this deadline for an additional 60 days meaning the
new, revised deadline is June 8, 2017
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Attachments
1. Location Map
2. Land Use Map
3. Zoning Map
4. Gladstone Neighborhood Redevelopment Plan – Guiding Principles
5. Gladstone Neighborhood Redevelopment Plan – Development Strategies for Frost Avenue
6. Applicant Narrative
7. Site Plan
8. Landscape Plan
9. Building Elevations
10. Applicant’s Submitted Parking Study
11. Staff Engineer Jon Jarosch’s comments, February 7, 2017
12. Environmental Planner Shann Finwall’s comments, February 15, 2017
13. Planning Commission Minutes, February, 21, 2017
14. Draft Community Design Review Board Minutes, March 21, 2017
15. Conditional Use Permit Resolution
16. Applicant’s plans (separate attachment)
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Frost English Village - Phase 2
City of Maplewood January 27, 2017
Information
Legend !ISubject Property
0 240FeetSource: City of Maplewood, Ramsey County
Overview Map
Frost Avenue English StreetJ2, Attachment 1
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Frost English Village - Phase 2
City of Maplewood February 15, 2017
Information
Legend !IFuture Land Use
Low Density Residential
Open Space
Mixed Use
0 240FeetSource: City of Maplewood, Ramsey County
Land Use Map
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Frost English Village - Phase 2
City of Maplewood February 15, 2017
Information
Legend !IZoning
Open Space/Park
Single Dwelling (r1)
Double Dwelling (r2)
Mixed Use (mu)
0 240FeetSource: City of Maplewood, Ramsey County
Zoning Map
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Vision and Guiding PrinciplesThe Gladstone Master Plan will take years and in some casesdecades to accomplish. With that kind of timeframe, it will beeasy to loose sight of the “whys” of the various plan recommen-dations. A chapter of particular importance when wrestling withchallenging decisions is the Vision and Guiding Principles chap-ter. There, one can always come back to the fundamental prin-ciples that will help guide sound decision-making.VisionAccording to an old story, two stonecutters were asked whatthey were doing. The first said, “I’m cutting this stone into blocks.”The second replied, “I’m on a team that is building a cathedral.”This story describes the role of a vision in guiding growth andchange in a neighborhood. Without a vision, redevelopmentmanagement works much like the first stonecutter. New piecesare added or modified without a clear picture of what is beingbuilt. The vision provides the picture of the “cathedral” that theGladstone Neighborhood seeks to become. Each developmentand redevelopment project must help to build the future, notjust fit cleanly with the next “stone block”.The vision is an overarching statement about the Gladstone Neighbor-hood in the future. It should be a statement about what this place aspiresto be and should capture the essence of the future Gladstone Neigh-borhood. Guiding Principles represent the basic goals of the plan andreflect the expressed needs and desires of the people of the GladstonePage 3 - 1Gladstone Neighborhood Redevelopment Plan Vision and Guiding PrinciplesVision and Guiding PrinciplesVision and Guiding PrinciplesVision and Guiding PrinciplesVision and Guiding PrinciplesVision and Guiding PrinciplesNeighborhood and Maplewood Community. The guiding principles areused to represent the community’s values and with the master plan shouldbe used as a tool for guiding improvements and future development, evalu-ating proposals and furthering the Gladstone vision.Gladstone Vision StatementGladstone Vision StatementGladstone Vision StatementGladstone Vision StatementGladstone Vision StatementThe vision for Gladstone is to be an inspiring, vital andstable neighborhood always striving to protect andportray its history, its sense of open space and ecologicalpresence, and its qualities as a great neighborhood tolive, play and work in.Guiding PrinciplesPlanning is a dynamic process, and as thorough and complete asthe master plan may be, future development will not alwaysmirror what is reflected in the master plan. The ultimate mea-sure of the compatibility of a development proposal comes backto the guiding principles. The following principles were estab-lished:i Design the future of Gladstone as a “village”: villagesare marked by their organic building patterns, mixed & in-This chapter represents aset of fundamentalprinciples that will helpguide sound decision-making.The master plan will take years andin some cases decades toaccomplish. Planning mustconsiders current and futurepopulations.J1, Attachment 4
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Page 3 - 2Gladstone Neighborhood Redevelopment PlanVision and Guiding Principlestegrated land uses, intimate human-scale spaces and the pres-ence of people.ii Transform regional trails into celebrated village cor-ridors: Gladstone is blessed with two relatively new re-gional trail corridors – over time, the village pattern canadjust to celebrate them rather than relegate them.iv Make Gladstone acompelling “qualityof life” choice:Gladstone should be alive/work/play environ-ment that accentuates itsinherent qualities withgreat design and lastingmaintenance.v Weave natural systems and ecological function intothe built and recreational fabric: all village develop-ment should have the infrastructure to support its core func-tions as well as facilitate habitat value, rainwater infiltra-tion, and resource cycling.vi Allow Gladstone’sfuture to whisperthe story of its past:Gladstone has a richstory to tell – designs forthe future can function asan interpreter of thepast.vii Make “walkability”THE standard: designand maintenance for pe-destrian connectivity,comfort and safetyshould be a top priorityfor all public and privatespaces.viiiThink of Gladstone as aneighborhood for all stagesof life: Gladstone should ac-commodate all stages in life withlife-cycle housing options, busi-ness and employment opportu-nities, transit accommodationsand recreational alternatives.ix Make the Gladstone masterplan a model for others tofollow: Gladstone is the firstredevelopment project of thismagnitude for Maplewood and should provide a success storyfor future projects.x Make multi-modallinks betweenGladstone and areasbeyond: Gladstoneshould embrace thetransportation choices ithas.J1, Attachment 4
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Page 4 - 19Gladstone Neighborhood Redevelopment Plan Master Plan· Development should take advantage of views of the Savannaand should present a high quality design.· Access to the development should be off of Edward Street.· Buildings adjacent to Frost should front onto Frost Avenue.· Buildings adjacent to park and open space areas should fronton to the open space areas.Frost Avenue NorthThis redevelopment site is located immediately north of theSavanna. It is bound by Frost Avenue, English Street, GatewayTrail and Flicek Park. This represents the “core” area with themost intensity of all development in the master plan area. Com-mercial uses should be a focus in this area and should includeopportunities for neighborhood retail services. Vertically mixeduse structures are encouraged with residential over street levelcommercial. Active store fronts/retail uses are desired to frontalong English Street and Frost Avenue to create a sense of activ-ity and pedestrian friendliness. Frontage along English Streetand Frost Avenue should be dominated by buildings or publicplazas/spaces and not surface parking lots or excessive drive-ways. Market forces may challenge the ability to fill new retailspaces at the onset of redevelopment; however, the ability toconvert office or residential uses at street level to future retailuses should be preserved. This is often referred to as “flexiblearchitecture.” A challenge with this site is the integration of abowling alley. The nature of a bowling alley use is inconsistentwith the desired character of development in that its most typi-cal form is a single story use with limited windows and architec-tural character. However, a successful bowling alley use can serveas a good anchor tenant that supports a critical mass necessaryfor a commercial presence. The master plan concept incorpo-rates a concept of putting the bowling alley underground. This isfeasible if other portions of the development can generate rev-enues to support a complicated construction process. Opportu-nity also exists for the bowling alley to remain on the site andallow new development to fill in around the bowling alley adja-cent to Frost Avenue and English Street. Parking in the FrostAvenue North area will be served by a combination of under-ground parking, surface parking and on street parking along Frostand English.Residential densities at the core area should be 20 to 30 unitsper acre with a range of building heights being 2 to 4 stories.Design features should be incorporated into 3rd and 4th floorsthat steps the building back to reduce the impact of multiplestories and be less imposing from the street view. The upperlevel units can be penthouse or urban lofts.This area is anticipated to redevelop with predominantly attachedtownhome or rowhouse development patterns. Roughly 45 to 57 unitsare anticipated.J1, Attachment 5
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Page 4 - 20Gladstone Neighborhood Redevelopment PlanMaster PlanKey factors to consider in shaping redevelopment in this areainclude:· Achieving a mix of neighborhood retail services fronting onFrost Avenue and English Street· Incorporation of rainwater gardens, alternative pavementstrategies, shared parking and other techniques to minimizesurface water runoff and provide for treatment of runoff.· Incorporation of recycled building materials, roof top gar-dens, solar energy systems and other sustainable buildingtechniques that contribute to the educational and interpre-tive vision of the Gladstone Savanna.· Flexibility to accommodate the bowling alley use and otherlocal neighborhood retail businesses that desire to stay in theneighborhood.· Redevelopment of the Frost Avenue North area has impor-tant financial relationships with the remainder of theGladstone Neighborhood. Actual implementation effortsshould explore ways that this project can provide financialresources to other parts of the master plan, particularly theimprovement of Flicek Park and Frost Avenue.· Development may orient toward the regional trails ratherthan back up to them.· Building heights should be “stepped back” from the street asthey grow in height.Frost Avenue North is the area with the greatest intensity of development and the most critical mass of retailuses. It is anticipated that 205 to 292 units could develop in this area. The desired pattern of development is forbuilding heights to step-back away from Frost and English, with taller structures on the interior of the blocks.Roughly 50,000 square feet of neighborhood retail could be accommodated here. The bowling alley is illustratedunderground as an option and would be an additional 40,000 to 50,000 square feet.J1, Attachment 5
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The Villages at Frost-English Senior Apartments (Phase II)
Project Narrative
The Villages at Frost-English is a three-phased development at the northwest corner of the intersection of Frost
Avenue and English Street. Following the demolition of the former bowling alley and surface parking that was on
the site, construction of the first phase of multifamily apartments was completed in 2016. This building was
comprised of 50 apartments with 1, 2, and 3-bedroom layouts, of which 40 units are affordable to households at or
below 60% of the Area Median Income.
The proposed second phase building is comprised of 107 independent senior (age-restricted) market rate
apartments. The units will include 1 Bedroom, 1+Den Bedroom, and 2 Bedroom layouts, have full kitchens and in-
unit laundry provided, and nearly every unit will have their own private deck. Common area amenities will include
a large lobby, staff office space, meeting room, mail and package area, a flex room for multiple activities, Club
Room with adjacent outdoor patio, a Fitness Room, enclosed pool that can be opened to the patio in warmer
months, and resident storage areas. Two large elevators will be provided to facilitate easy move-ins.
EXTERIOR MATERIALS AND ARCHITECTURAL FEATURES
The exterior materials on the proposed Phase II building will include a durable and low maintenance combination
of fiber-cement siding, brick, cultured stone, and architectural asphalt shingles. The application of high-quality
exterior materials and architectural features is equally distributed on all sides of the building, so there is no “back
side” of the building that appears stripped down or less articulated. While the exterior color and material palette
will be slightly different than the Phase I building, the exterior colors, materials, architectural elements and details
will be complimentary to those used on the Phase I building. Varying bay types have been integrated on all sides of
the exterior for aesthetic interest, with some architectural accent lighting provided at the entry and end bay
elements.
BUILDING HEIGHT AND PARKING
The proposed Phase II building will be 4 stories tall with a full below-grade garage. The height of the building, as
measured from first floor elevation to the midpoint of the main roof, is 51’-3”. A total of 82 parking stalls will be
provided at the below-grade garage with an additional 31 surface parking stalls, for a total of 113 parking stalls.
The parking ratio for the project is 1.06 stalls per unit, which is in keeping with the parking ratio found at several
similar senior living buildings in the Twin Cities area (see attached parking comparison and analysis).
DENSITY
The site for Phase II, as platted, totals 2.295 acres. This results in a density of 46.6 units per acre when considered
solely in terms of this parcel. However, when considered within the context of the overall development with
Phases I & II, the combined 4.6 acres of the two parcels have an allowed 142 total units (at 31 unit/acre) purely by
site acreage. Per city ordinances, density bonuses are allowed for below grade parking and affordable housing.
Each below grade parking stall and each affordable unit counts toward an additional 300 square feet in the
calculation of acreage in terms of allowed units for density. These combined density bonuses equate to an
additional 1.18 acres in terms of calculating density – resulting in a total of 178 allowed units across this
development. (Phase I + Phase II = 157 units.)
As the second phase of the redevelopment of the former bowling alley, The Villages at Frost-English Senior
Apartment building further improves of a prominent parcel of land, and enhances the area while creating a new
asset for the City of Maplewood. The development of this site contributes to the economic base of the city through
increased tax revenue over time, maintains the character of the surrounding area, would not create excessive
costs for public facilities, and would have minimal adverse environmental effects.
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PROPOSED BUILDING28410474FROST AVENUEENGLISH STREETBITUMINOUS PAVEMENTB612 CURB & GUTTERCONCRETE SIDEWALKSITEPLANC400DateProject Number1301 American Blvd East,Suite 100Bloomington, MN 55425tel: (612) 879-6000www.kaaswilson.comCopyright Kaas Wilson ArchitectsOwner: Project:kaaswilsonarchitects1/19/2017 10:11:44 AMC:\Revit Local\1660-Sherman Assoc-Frost English Phase II_v2_mmichael.rvt1.24.20171660The Villages at Frost-English,Phase II (Senior)Solution BlueCivil/Landscape318 Cedar StreetSaint Paul, MN 55101(651) 294-0038Rev. No.RevisionDateNOT FORCONSTRUCTIONSBIN( IN FEET )GRAPHIC SCALEJ1, Attachment 7
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•Parking Data for Phase 2•Parking Provided: 135 total, with potential for 24 more = 159 totalJ1, Attachment 7J1, Attachment 7
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PROPOSED BUILDING892894898LEGENDSTEEL EDGINGLANDSCAPEPLANL100DateProject Number1301 American Blvd East,Suite 100Bloomington, MN 55425tel: (612) 879-6000www.kaaswilson.comCopyright Kaas Wilson ArchitectsOwner: Project:kaaswilsonarchitects1/19/2017 10:11:44 AMC:\Revit Local\1660-Sherman Assoc-Frost English Phase II_v2_mmichael.rvt1.24.20171660The Villages at Frost-English,Phase II (Senior)Solution BlueCivil/Landscape318 Cedar StreetSaint Paul, MN 55101(651) 294-0038Rev. No.RevisionDateNOT FORCONSTRUCTIONSBIN( IN FEET )GRAPHIC SCALETREE PLANTING DETAILNTS2TREE PLANTING DETAILNTS1LANDSCAPE PLAN1SHRUB PLANTING DETAILNTSSHRUB PLANTING DETAILNTS3PERENNIAL PLANTING DETAILNTSPERENNIAL PLANTING DETAILNTS4GENERAL NOTES1. CONTRACTOR SHALL INSPECT THE SITE AND BECOME FAMILIAR WITH EXISTING CONDITIONS RELATING TO THE NATURE AND SCOPE OF WORK.2. CONTRACTOR SHALL VERIFY PLAN LAYOUT AND BRING TO THE ATTENTION OF THE LANDSCAPE ARCHITECT ANY DISCREPANCIES WHICH MAYCOMPROMISE THE DESIGN OR INTENT OF THE LAYOUT.3. CONTRACTOR SHALL ASSURE COMPLIANCE WITH APPLICABLE CODES AND REGULATIONS GOVERNING THE WORK AND MATERIALS SUPPLIED.4. CONTRACTOR SHALL PROTECT EXISTING ROADS, CURBS/GUTTERS, WALKWAYS, TREES, LAWNS AND OTHER SITE FEATURES DESIGNATED TO REMAINDURING CONSTRUCTION OPERATIONS (SEE CIVIL PLANS). DAMAGE TO SAME SHALL BE REPAIRED AT NO ADDITIONAL COST TO THE OWNER.5. CONTRACTOR SHALL VERIFY ALIGNMENT AND LOCATION OF UNDERGROUND AND ABOVE GRADE UTILITIES AND PROVIDE THE NECESSARYPROTECTION FOR SAME BEFORE CONSTRUCTION BEGINS.6. CONTRACTOR SHALL COORDINATE THE PHASES OF CONSTRUCTION AND PLANTING INSTALLATION WITH OTHER CONTRACTORS WORKING ON SITE.7. EXISTING CONTOURS, PAVEMENT, VEGETATION, UTILITIES AND OTHER FEATURES ARE BASED UPON INFORMATION SUPPLIED TO THE LANDSCAPEARCHITECT BY OTHERS. CONTRACTOR SHALL VERIFY DISCREPANCIES PRIOR TO CONSTRUCTION AND NOTIFY LANDSCAPE ARCHITECT OF SAME.8. CONTRACTOR SHALL REVIEW THE SITE FOR DEFICIENCIES IN SITE CONDITIONS WHICH MIGHT NEGATIVELY AFFECT PLANT ESTABLISHMENT,SURVIVAL OR WARRANTY. UNDESIRABLE SITE CONDITIONS SHALL BE BROUGHT TO THE ATTENTION OF THE LANDSCAPE ARCHITECT PRIOR TOCOMMENCEMENT OF WORK.9. SYMBOLS ON PLAN DRAWING TAKE PRECEDENCE OVER SCHEDULES IF DISCREPANCIES IN QUANTITIES EXIST.10. CONTRACTOR SHALL INSTALL STEEL EDGING (5" TALL x 3/16 " THICK) AT ALL MULCH BED BORDERS THAT ARE NOT ADJACENT TO PAVEMENT OR THEBUILDING FOUNDATION.PLANTING NOTES1.ALL PLANT MATERIAL SHALL COMPLY WITH THE LATEST EDITION OF THE “AMERICAN STANDARD FOR NURSERY STOCK,” AMERICAN ASSOCIATIONOF NURSERYMEN.2. ALL PLANTS SHALL BE TRUE TO TYPE, HAVE NORMAL AND WELL DEVELOPED BRANCHES AND HAVE A VIGOROUS AND FIBROUS ROOT SYSTEM. ALLPLANTS SHALL ALSO BE FREE OF ANY DEFECTS, DISEASES, SUNCLAD INJURIES, ABRASIONS, INSECT EGGS, BORERS AND ALL FORMS OF INFESTATION.ALL NEW PLANTS SHALL BE NURSERY GROWN IN SIMILAR CLIMATIC CONDITIONS AS THAT FOUND IN THE PROJECT AREA.3. STAKE PROPOSED PLANTING LOCATIONS PER PLAN FOR REVIEW AND APPROVAL BY LANDSCAPE ARCHITECT PRIOR TO INSTALLATION.4. INSTALL PLANT MATERIAL ONCE FINAL GRADING AND CONSTRUCTION HAS BEEN COMPLETED IN THE IMMEDIATE AREA.5.INSTALL PLANT MATERIALS PER PLANTING DETAILS AND NOTES INCLUDING 1:1:1 PLANTING BLEND OF 1 PART WASHED SAND (MNDOT SPEC.3149-B2), 1 PART ORGANIC COMPOST (MNDOT SPEC. 3890 GRADE 2) AND 1 PART TOPSOIL BORROW (MNDOT SPEC. 3877-B).6. SUBSTITUTION REQUESTS FOR PLANT MATERIAL TYPE & SIZE SHALL BE SUBMITTED TO THE LANDSCAPE ARCHITECT FOR CONSIDERATION PRIOR TOBIDDING. ALL SUBSTITUTIONS AFTER BIDDING MUST BE APPROVED BY LANDSCAPE ARCHITECT AND ARE SUBJECT TO CONTRACT ADJUSTMENTS.7. ADJUSTMENTS IN LOCATION OF PROPOSED PLANT MATERIALS MAY BE NEEDED IN THE FIELD. LANDSCAPE ARCHITECT MUST BE NOTIFIED PRIOR TOADJUSTMENT OF ANY PLANTS.8. APPLY PRE-EMERGENT HERBICIDE (PREEN OR APPROVED EQUAL) IN ALL PLANTING BEDS FOLLOWED BY 3” DEEP LAYER OF SHREDDED HARDWOODMULCH.9. ALL PLANT MATERIALS SHALL BE FERTILIZED UPON INSTALLATION WITH A 27-3-3 SLOW RELEASE FERTILIZER MIXED IN WITH THE PLANTING SOIL PERTHE MANUFACTURER'S INSTRUCTIONS. FERTILIZE THE SAUCERS OF ALL TREES WITH AN ADDITIONAL APPLICATION OF GRANULAR 27-3-3 FERTILIZERTHE FOLLOWING SPRING AFTER INSTALLATION - APPLY 6 OZ. PER 2.5” CALIPER TREE AND 3 OZ. PER SHRUB.10. WRAP ALL DECIDUOUS TREES WITH HEAVY, WATERPROOF CREPE PAPER MANUFACTURED FOR TREE WRAPPING. WRAP TREES PRIOR TO DECEMBER1 AND REMOVE ALL WRAPPING AFTER MAY 1 EVERY YEAR.IRRIGATION NOTES1. CONTRACTOR SHALL PROVIDE IRRIGATION SYSTEM PLAN/DETAILS/SHOP DRAWINGS FOR REVIEW AND APPROVAL BY LANDSCAPE ARCHITECT PRIORTO INSTALLATION.2. CONTRACTOR SHALL ENSURE THAT ALL SOD AND PLANTING AREAS ARE IRRIGATED PROPERLY, INCLUDING THOSE AREAS DIRECTLY AROUND ANDABUTTING THE BUILDING.3. IRRIGATION SYSTEM SHALL INCORPORATE A RAIN SENSOR INTO THE SYSTEM.4. IRRIGATION SYSTEM SHALL NOT SPRINKLE ACROSS ANY PAVEMENT.TURF NOTES1. INSTALL LAWN SOD (MN-DOT SPEC. 3878-A) AFTER PLACING 4” DEEP LAYER OF PULVERIZED TOPSOIL BORROW (MN-DOT 3877-B) ACROSS ALLDISTURBED AREAS THAT ARE NOT COVERED WITH MULCH, PAVEMENT OR STRUCTURES.2. WHERE SOD ABUTS PAVED SURFACES, THE FINISHED GRADE OF SOD SHALL BE HELD 0.50” BELOW THE SURFACE ELEVATION OF THE ADJACENTPAVEMENT.3. SOD SHALL BE LAID PARALLEL TO THE CONTOURS AND SHALL HAVE STAGGERED JOINTS. SOD SHALL BE STAKED SECURELY IN PLACE USING 5-INCHLONG BIODEGRADABLE U STAPLES.4. CONTRACTOR SHALL WATER SOD THOROUGHLY IMMEDIATELY AFTER INSTALLATION. THEN WATER SOD DAILY FOR THE FIRST 30 DAYS FOLLOWINGINSTALLATION.ONGOING MAINTENANCE NOTES1. EVENLY SPREAD PRE-EMERGENT HERBICIDE (PREEN OR APPROVED EQUAL) ACROSS ALL LANDSCAPE BEDS TWO (2) TIMES EACH YEAR - ONCE AFTERSNOWMELT AND ONCE MORE IN MID SUMMER (LATE JULY OR EARLY AUGUST). SPREAD THE PREEN BY HAND ONLY IN DRY CONDITIONS.2. WRAP ALL DECIDUOUS TREES WITH HEAVY, WATERPROOF CREPE PAPER MANUFACTURED FOR TREE WRAPPING EVERY YEAR. WRAP TREES PRIORTO DECEMBER 1 AND REMOVE ALL WRAPPING AFTER MAY 1.3. TRIM AND MAINTAIN ALL PLANTS/SOD/SEED PER THE PRODUCERS' WRITTEN INSTRUCTIONS.LANDSCAPE DESIGNER CONTACT:MITCHELL COOKASMCOOKAS@SOLUTIONBLUE.COM651-289-5534J1, Attachment 8
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Packet Page Number 128 of 226
Engineering Plan Review
PROJECT: Villages at Frost & English Phase II – 1955 English Street
PROJECT NO: 14-21
COMMENTS BY: Jon Jarosch, P.E. – Staff Engineer
DATE: 2-7-2017
PLAN SET: Engineering plans dated 1-24-2017
The applicant is proposing to construct Phase II of the three phase Villages at Frost and English
project. The applicant is requesting design approval for the Phase II site plan.
Stormwater management for this site was approved and constructed under Phase I. Phase II
appears to fall in line with the estimated impervious surface coverage noted in the stormwater
management report previously submitted, with only minor changes to the site plan.
This review does not constitute a final review of the plans, as the applicant will need to submit
construction documents for final review, along with ratified agreements, prior to issuing building
and grading permits.
The following are engineering review comments on the design and act as conditions prior to
issuing permits:
Drainage and Stormwater Management
1)The project shall be submitted to the Ramsey-Washington Metro Watershed District
(RWMWD) for review. All conditions of RWMWD shall be met.
2)The applicant shall verify that the volume reduction and rate control provided during
Phase I continues to meet the City’s requirements under the current proposal. The
applicant shall provide updated stormwater calculations as necessary and work with the
City to meet the intent of the City’s stormwater ordinance and standards.
3) The applicant shall provide information ensuring the Phase II facility is protected from
the lateral movement of water through the soil due to the close proximity with the
proposed pond.
Grading and Erosion Control
4)Contours shall be provided for the area north of the proposed building.
J1, Attachment 11
Packet Page Number 129 of 226
5)The infiltration basins and ponding areas shall be protected from sedimentation
throughout construction.
6)Inlet protection devices shall be installed on all existing and proposed onsite storm
sewer until all exposed soils are stabilized.
7)Public and private roads shall be swept as needed to keep the pavement clear of
sediment and construction debris.
8)All pedestrian facilities shall be ADA compliant.
9)A copy of the project SWPPP and NDPES Permit shall be submitted prior to the
issuance of a grading permit.
Sanitary Sewer and Water Service
10)Sanitary sewer service piping shall be schedule 40 PVC or SDR 35.
11)The proposed water service modifications are subject to the review and conditions of
Saint Paul Regional Water Services (SPRWS). The applicant shall submit plans and
specifications to SPRWS for review and meet all requirements they may have prior to
the issuance of a grading permit by the City.
12)The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to
the improvements proposed with this phase of the project. Appropriate fees shall be
charged during the permitting process.
Other
13)The plans shall be signed by a professional engineer currently licensed in the State of
Minnesota.
14)Agreements or easements between the three proposed lots are necessary to address
the drainage, utilities, roads, and parking lots that cross lot lines within the proposed
development. These agreements shall detail the shared usage and responsibilities of
each lot as it pertains to these common amenities, including long-term maintenance. A
copy of these agreements shall be provided to the City of Maplewood.
15)The Owner shall sign a maintenance agreement, prepared by the City, for all storm
water treatment devices (sumps, storm sewer, infiltration basins, ponds, etc.).
Public Works Permits
J1, Attachment 11
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The following permits are required by the Public Works Department for this project. The
applicant should verify the need for other City permits with the Building Department.
16)Grading and erosion control permit
17)Sanitary Sewer Service Permit
18)Storm Sewer Connection Permit
- END COMMENTS -
J1, Attachment 11
Packet Page Number 131 of 226
Environmental Review
Project: The Villages at Frost-English Phase II
Date of Plans: January 24, 2017 Landscape Plan
Date of Review: February 15, 2017
Location: 1955 English Street
Reviewers: Shann Finwall, Environmental Planner
(651) 249-2304, shann.finwall@ci.maplewood.mn.us
Background:
Sherman Associates is proposing a 107-unit apartment building for senior housing at
1957 English Street North. This project is Phase II of the redevelopment of the former
Maplewood Bowl site. Phase I was a 50-unit multi-family apartment building which
opened in the summer of 2016. Phase III will be a commercial building adjacent to the
intersection of Frost Avenue and English Street. The overall development must comply
with the City’s tree preservation ordinance and landscape requirements as specified in
the Mixed-Use Zoning District.
1. Tree Preservation Ordinance: Maplewood’s tree preservation ordinance
describes a significant tree as a hardwood tree with a minimum of 6 inches in
diameter, an evergreen tree with a minimum of 8 inches in diameter, and a
softwood tree with a minimum of 12 inches in diameter. A specimen tree is any
tree that is 28 inches in diameter or larger.
The ordinance requires any significant tree removed during redevelopment of the
site to be replaced based on a tree mitigation calculation. The calculation takes
into account the size of a tree removed versus overall significant trees situated
on the property. The ordinance encourages the preservation of specimen trees.
2.Tree Removal:
a.Phase I: A tree inventory plan dated January 2, 2014, was submitted
during Phase I of the development. The tree inventory plan showed a
total of 45 significant trees on the site, equaling 678 diameter inches. The
grading plans showed overall grading for the site, removing 14 significant
trees (equaling 177 diameter inches). Four of the trees were located in
the Frost Avenue right-of-way and are being removed as part of the City’s
Gladstone Area Phase II street improvements. Two of the trees were
located in the English Street right-of-way to accommodate the new
driveway into the site.
b.Phase II: No additional significant trees will be removed with Phase II.
J1, Attachment 12
Packet Page Number 132 of 226
3.Tree Replacement:
a.Phase I: Because the applicants preserved two specimen trees and
many significant trees located on the north and west side of the site
during the Phase I portion of the development, the City’s tree mitigation
calculation for redevelopment of this site only required the replacement of
16 caliper inches (8 – 2” caliper trees).
The January 1, 2014, landscape plan submitted for the Phase I
development showed tree replacement for the entire site. A total of 43
new trees were proposed, equaling 90 caliper inches of replacement
trees. Twelve of those trees were planned for the Phase II site.
b.Phase II: The January 24, 2017, landscape plan shows 8 trees (18
caliper inches) planted on the Phase II site, in addition to several shrubs
and perennial plants. The January 1, 2014, landscape plan used to
calculate tree replacement called for 12 trees within the Phase II
development.
4.Tree Preservation Recommendation:
a.The applicant must submit a revised landscape plan for staff approval
prior to issuance of a building permit. The landscape plan must show all
recommendations outlined in the Phase I (March 2, 2015) environmental
review are met, including the landscape requirements outlined in the
Mixed Use Zoning District and the addition of at least two trees near the
English street right-of-way to replace trees removed with construction of
the driveway.
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MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, FEBRUARY 21, 2017
7:00 P.M.
5. PUBLIC HEARING
a. 7:00 p.m. or later: Approval of a Conditional Use Permit, Phase 2 of Frost-
English Village, 1957 English Street North
i. Economic Development Coordinator, Michael Martin gave the report on the
Approval of a
Conditional Use Permit for Phase 2 of the Frost English Village at 1957 English
Street North and answered questions of the commission
ii. Mindy Michael, Kaas Wilson Architects, 1301 American Boulevard East, Suite
100, Bloomington, addressed the commission and gave a presentation. Ms.
Michael also answered questions of the commission.
iii. Shane LaFave, Sherman Associates, 233 Park Avenue, Suite 100, Minneapolis,
addressed and answered questions of the commission.
Chairperson Arbuckle opened the public hearing.
No visitors came forward to address the commission regarding the public hearing.
Chairperson Arbuckle closed the public hearing.
Commissioner Donofrio moved to approve the conditional use permit resolution in the
staff report. This resolution approves the conditional use permit for a four-story multi-
family residential building with an increased front yard setback and a parking waiver.
Approval is subject to the following conditions: (additions are underlined and in bold).
1. The engineering department shall review and determine approval of all final
construction and engineering plans. These plans shall comply with all requirements
as specified in the city engineering department’s February 7, 2017 review.
2. All construction shall follow the plans date-stamped February 8, 2017, and with
revisions as noted in this approval. The city council may approve major changes to
the plans. City staff may approve minor changes to the plans.
3. This approval is for the Phase 2, 107-unit multi-family senior building only. Any
future phases must seek separate approval as required by city code.
4. The proposed construction must be substantially started within one year of city
council approval or the permit shall end. The city council may extend this deadline
for one year.
5. The phase 2 building is approved with an increased English Street front yard setback
which is not to exceed 100 feet.
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6. The applicant shall submit to staff for approval revised site and landscaping plans
showing additional plantings and amenities being added between the building and
English Street North.
7. A parking waiver of 93 spaces is allowed. If a parking shortage develops the city
may require additional parking be added in unbuilt areas on the site including areas
within Phases 1 and 3 of this redevelopment project. (16 additional parking spaces
shall be added as part of Phase 2 and provide a comprehensive study of actual
parking occupation from Phase 1 to aid in meeting the basic minimum parking
requirements for Phase 2).
8. Applicant shall submit to the city cross access, maintenance and parking agreements
between Phases 1, 2 and 3.
9. Applicant shall submit to the city documentation regarding the affordable units in
Phase 1 used to determine the overall residential densities for this development.
Affordable units must meet the standards and definitions as described by the
Metropolitan Council.
Seconded by Commissioner Kempe. Ayes - All
The motion passed.
This item was scheduled to be heard by the city council on March 13, 2017 but because
of the cancellation of the CDRB meeting due to a lack of quorum the meeting dates are
unknown at this time.
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DRAFT
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, MARCH 21, 2017
5. DESIGN REVIEW
c. Consider Approval of Design Review, Phase 2 of Frost-English Village, 1957
English Street North
i. Economic Development Coordinator, Michael Martin gave the design review
report on Phase 2 of Frost English Village, 1957 English Street North and
answered questions of the board.
ii. Project Architect, Mindy Michael, Kaas Wilson Architects, 1301 American
Boulevard East, Bloomington, addressed and answered questions of the board.
iii. Shane LaFave, Sherman Associates, 233 Park Avenue, Suite 100, Minneapolis,
addressed and answered questions of the board.
Boardmember Shankar moved to approve the design plans for the 107-unit multi-family
senior residential building date-stamped February 8, 2017, for the redevelopment project
located at 1957 English Street North. Approval is subject to the applicant doing the
following:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Satisfy the requirements set forth in the staff report authored by staff engineer Jon
Jarosch, dated February 7, 2017.
3. Satisfy the requirements set forth in the staff report authored by environmental
planner Shann Finwall, dated February 15, 2017.
4. Prior to issuance of a grading or building permit, the applicant must submit to staff for
approval the following items:
a. Revised landscaping and site plans showing additional plantings and amenities
in the front yard area between the building and English Street North.
b. Submit a photometric plan for staff approval – plan must meet all city
requirements.
c. An executed cross access, parking and maintenance agreement between
Phases 1, 2 and 3 must be submitted by the city.
d. A cash escrow or an irrevocable letter of credit for all required exterior
improvements. The amount shall be 150 percent of the cost of the work.
5. The applicant shall complete the following before occupying the building:
a. Replace any property irons removed because of this construction.
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b. Provide continuous concrete curb and gutter around the parking lot and
driveways.
c. Install all required landscaping and an in-ground lawn irrigation system for all
landscaped areas.
d. Install all required outdoor lighting.
e. Install all required sidewalks and trails.
6. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
b. The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor shall
complete any unfinished exterior improvements by June 1 of the following year if
occupancy of the building is in the fall or winter or within six weeks of occupancy
of the building if occupancy is in the spring or summer.
7. The buildings for Phases Two and Three of the Villages at Frost-English
development are required to be reviewed for design review by the community design
review board.
8. All work shall follow the approved plans. City staff may approve minor changes.
Seconded by Boardmember Ledvina. Ayes – All
The motion passed.
This item was heard by the planning commission on February 21, 2017 and will go to the
city council April 10, 2017.
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CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Shane LaFave, of Sherman Associates, has applied for a conditional use
permit for a four-story building, with an increased front-yard setback and a parking waiver in a
MU (mixed use) district.
WHEREAS, Sections 44-681 of the city ordinances requires a conditional use permit for
residential buildings taller than 35 feet or three stories and for buildings with an increased front-
yard setback in a MU (mixed use) zoning district.
WHEREAS, this permit applies to the .96 acre site at 1957 English Street North. The
legal description for the property is below:
Lot 2, Block 1, The Villages at Frost-English, Ramsey County, Minnesota.
WHEREAS, the history of this conditional use permit is as follows:
1. On February 21, 2017, the planning commission held a public hearing. The city
staff published a hearing notice in the Maplewood Review and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve the conditional use
permit
2. On April 10, 2017, the city council discussed the conditional use permit. They
considered reports and recommendations from the planning commission and city
staff.
NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above-
described conditional use permit because:
1. The use would be located, designed, maintained, constructed and operated to be
in conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,
smoke, dust, odor, fumes, water or air pollution, drainage, water run-off,
vibration, general unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
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7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. The engineering department shall review and determine approval of all final
construction and engineering plans. These plans shall comply with all requirements
as specified in the city engineering department’s February 7, 2017 review.
2. All construction shall follow the plans date-stamped February 8, 2017, and with
revisions as noted in this approval. The city council may approve major changes to
the plans. City staff may approve minor changes to the plans.
3. This approval is for the Phase 2, 107-unit multi-family senior building only. Any future
phases must seek separate approval as required by city code.
4. The proposed construction must be substantially started within one year of city
council approval or the permit shall end. The city council may extend this deadline for
one year.
5. The Phase 2 building is approved with an increased English Street front yard setback
which is not to exceed 100 feet.
6. The applicant shall submit to staff for approval revised site and landscaping plans
showing additional plantings and amenities being added between the building and
English Street North.
7. A parking waiver of 55 spaces is allowed, which includes the waiver of 25 covered
spaces. If a parking shortage becomes an issue the city can require parking be
installed on unbuilt areas of the site and also require shared parking when the
commercial building is built as part of Phase 3.
8. Applicant shall submit to the city cross access, maintenance and parking agreements
between Phases 1, 2 and 3.
9. Applicant shall submit to the city documentation regarding the affordable units in
Phase 1 used to determine the overall residential densities for this development.
Affordable units must meet the standards and definitions as described by the
Metropolitan Council.
The Maplewood City Council __________ this resolution on April 10, 2017.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Martin, AICP, Economic Development Coordinator
DATE: April 4, 2017
SUBJECT: Consider Approval of Purchase Offer for Vacant Land North of the Former
Parkside Fire Station, 2001 McMenemy Street North
Introduction
The city has received a purchase offer for property it has been marketing for sale. The property
is located north of the former Parkside Fire Station which is located at 2001 McMenemy Street
North. The property has an area of .63 acres. It is currently zoned BC business commercial and
guided C (commercial) in the comprehensive plan. The purchase offer is from Braderick
Holdings, LLC, who owns Only 1 Auto Glass and also recently purchased the former fire station
in 2014. Their intent is to use the parking spaces already existing on the city’s property and
potentially expand the lot for their needs. Any expansion, parking or building, would be subject
to all city design and zoning requirements.
Discussion
The city hired Mike Brass, a real estate agent with Colliers International, to represent the city
and market this parcel. The city has received a purchase agreement for this property from
Braderick Holdings, LLC with the intent to develop this site as guided and zoned by the city’s
official controls. The signed purchase agreement offered the city $108,000 for the property. Mr.
Brass has stated his opinion that the purchase price offered is of market value. Mr. Brass will be
present at the April 10 city council meeting to answer any questions regarding the offered
purchase price.
Commission Review
In 2014, both the planning commission and housing and economic development commission
had reviewed this site and the former fire station site for potential sale and comprehensive plan
and zoning map amendments. Both commissions had recommended approval in selling the lot
and guiding and zoning the lot for commercial use.
Budget Impact
The execution of the purchase agreement will have no impact on any budgets itself. If this
property is sold, all proceeds would be deposited into the city’s general fund.
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Recommendation
Approve the purchase agreement between the City of Maplewood and Braderick Holdings, LLC
for the vacant property located directly north of 2001 McMenemy Street North. This approval
also allows the city attorney to make minor modifications to the attached purchase agreement.
Attachments
1. Overview Map
2. Survey Drawing
3. Purchase Agreement
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Vacant Land North of the Former Parkside Fire Station
City of Maplewood April 4, 2017
Overview Map
Legend !I
Subject Parcel
0 240FeetSource: City of Maplewood, Ramsey County
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497289v1 BDL MA745-4
PURCHASE AGREEMENT
THIS AGREEMENT made and entered into as of this day of April, 2017, by and
between CITY OF MAPLEWOOD, a Minnesota municipal corporation (hereinafter referred to as "Seller")
and BRADERICK Holdings, LLC, a Minnesota limited liability company (hereinafter referred to as
"Buyer").
W I T N E S S E T H :
WHEREAS, Seller is the owner of real property consisting of approximately .63 acres or 27,443
square feet of land area located on McMenemy Street in the City of Maplewood, County of Ramsey,
State of Minnesota, legally described on the attached Exhibit A (hereinafter referred to as "Property"),
together with (1) all improvements constructed or located on the Property and (2) all easements, rights
and other interests benefiting or appurtenant to the Property.
WHEREAS, Seller desires to sell the Property to Buyer and Buyer desires to purchase the
Property in accordance with the terms and conditions as hereinafter set forth.
NOW, THEREFORE, the parties do hereby agree as follows:
1. Purchase Price. The purchase price for the Property to be paid by Buyer to Seller shall be One
Hundred Eight Thousand and No/100 U.S. Dollars ($108,000).
A. Earnest Money. Earnest Money of Three Thousand and No/100 U.S. Dollars ($3,000).
The Earnest Money shall be deposited in the trust account of the agreed-upon Title
Company and shall be distributed in accordance with the terms of this Agreement;
B. Cash at Closing. The balance of the purchase price of One Hundred Five Thousand and
No/100 U.S. Dollars ($105,000) shall be paid, in cash or cash equivalent, on the Date of
Closing, subject to the terms and conditions set out herein.
2. Closing. The closing of this transaction shall take place at the offices of Land Title Corporation,
2200 West County Road C, Suite 2205, Roseville, Minnesota 55113, or another mutually agreed
upon location on a date selected by Buyer no more than Five (5) days following the satisfaction
or waiver of all of the conditions set forth in Paragraphs 5 & 6 hereof, or such other date, time
and place as is mutually agreeable to the parties hereto, (hereinafter referred to as "Date of
Closing").
3. Representations and Warranties of Seller. Seller does hereby covenant, warrant and represent
to Buyer as follows:
A. Seller has good, marketable, insurable title to the Property of record, free and clear of all
liens, encumbrances, leases, claims, and charges; all material easements, rights-of-way,
covenants, conditions and restrictions; and any other matters affecting title thereto, except
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497289v1 BDL MA745-4
for such matters as are approved by Buyer in writing. (Note: this provision will be
subject to change depending on the contents of the title commitment.)
B. The Property abuts on and has direct vehicular and pedestrian access to a public road.
C. The conveyance of the Property pursuant hereto will not violate any applicable statute,
ordinance, governmental restriction or regulation, or any private restriction or agreement.
D. There is no litigation pending, or to the best knowledge of Seller, investigation,
condemnation or proceeding of any kind threatened against the Seller which may have a
material adverse effect upon the Property.
E. There are no outstanding or unpaid claims, actions, or causes of action related to any
transaction or obligation entered into or incurred by Seller with respect to the Property
prior to the date hereof.
F. Seller is responsible to pay the brokerage commission, which is 7% of the purchase price,
and shall hold Buyer harmless from any claims therefore.
G. Seller has not used the Property for the storage or disposal of any hazardous substance as
defined in Minnesota Statutes Section 115B.02, subdivision 8 and Seller has no
knowledge or belief that any other person has so used the Property; it being understood
and agreed that the foregoing representation shall be recited in such recordable
instrument as determined by the parties hereto.
H. Seller is not a "foreign person" (as defined in Section 1445(f) (3) of the Internal Revenue
Code and regulations issued thereunder).
I. To Seller’s knowledge, without independent inquiry, there are no wells on the Property.
J. If the Property contained an underground storage tank, Seller shall provide an affidavit,
which certifies as to compliance with all applicable law concerning the removal thereof.
Seller hereby agrees that the truthfulness of each of said representations and warranties and all
other representations and warranties herein made are a condition precedent to the performance by Buyer
of Buyer's obligations hereunder; and that the said representations and warranties shall be true as of the
Date of closing. Upon the breach of any thereof, Buyer, prior to the Date of Closing, may declare this
Agreement to be null and void, subject to the conditions of Paragraph 6, or Buyer may elect to close this
sale. If Buyer elects to declare this Agreement null and void, neither party shall have any rights or
obligations hereunder, except that all earnest money herein paid shall be promptly refunded to Buyer.
Seller shall indemnify Buyer, its successors and assigns, against, and shall hold Buyer, its successors
and assigns, harmless from, any costs, expenses or damages of any kind or nature, including reasonable
attorneys' fees, which Buyer may incur because of any breach of any of the representations and
warranties herein contained, whether prior to or after the Date of Closing. While Buyer will advise
Seller at closing of any breach within Buyer's actual knowledge, consummation of this Agreement by
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497289v1 BDL MA745-4
Buyer with knowledge of any such Breach shall not be deemed a waiver or release by Buyer of any
claims hereunder due to such breach.
4. Obligations of Seller Prior to Closing. Within Ten (10) days of the Final Execution date,
Seller shall deliver to Buyer the following:
A. A commitment for an ALTA Form B extended coverage owner’s policy of title
insurance as to the Property. The commitment shall be issued in the full amount of the
Purchase Price by a title insurance company reasonably satisfactory to Buyer (hereinafter
referred to as "Title Insurer"), by which said company commits to issue its policy of title
insurance that:
(i) Insures that, at closing, Buyer shall have good, marketable and insurable title of
record to the Property, free and clear of all liens, encumbrances, leases, claims
and charges; all material easements, rights of way, covenants, conditions and
restrictions; and any other matters affecting title, except for such as are approved
by Buyer in writing;
(ii) Insures that the Property, including the improvements thereon, do not violate any
zoning or other use restrictions; and
(iii) Waives or insures against the following standard exceptions: (a) facts which
would be disclosed by a comprehensive survey of the Property, (b) rights and
claims of parties in possession and (c) mechanic's, contractor's and materialman's
liens and lien claims. (Note: I doubt the willingness of the title company to
remove these exceptions, and would not want to make the agreement contingent
upon waiver.)
Buyer shall be allowed fifteen (15) days after receipt thereof for examination of
said title commitment and making any objections thereto. Said objections are to
be made in writing or are to be deemed to be waived. If any objections are so
made, Seller shall be allowed one hundred twenty (120) days to make title
marketable and Seller shall exercise its best efforts to correct such objections. In
the event Seller is unable to eliminate such objections within said period, Buyer
shall have the option to either acquire the Property subject to said objections, or to
rescind this Agreement, in which latter event the earnest money herein paid shall
be immediately refunded to Buyer.
B. A copy of the current Survey of the Property.
C. A copy of Phase I Environmental Site Assessment.
5. Buyer’s Investigation. It is expressly understood by Seller that, during the term of this
Agreement, Buyer intends to undertake preliminary investigation for the development of the
Property. The parties hereto covenant and agree relative thereto as follows:
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497289v1 BDL MA745-4
A. From and after the date hereof, Buyer, and its representatives, shall have the right, at
Buyer’s sole expense, to enter upon the Property for the purpose of surveying, conduct
soil tests thereon, preparing plats thereof, and making such other physical inspection
thereof as Buyer deems necessary or appropriate; provided, however, that in the course of
such activities, Buyer shall make no visible improvements to or changes in the Property
prior to the Date of closing. In the event Buyer fails to close its acquisition of the
Property, copies of the foregoing shall be made available to Seller at no cost.
B. Seller shall join in the execution of any and all documents and instruments which may be
required or which may be reasonably requested by buyer in order to obtain all
governmental approvals which may be necessary to develop the Property, including,
without limitation, plats, registration applications, rezoning petitions and environmental
assessment worksheets and statements; and Seller shall cooperate with Buyer in any
proceedings, whether before federal, state or local governmental units or agencies.
Notwithstanding the above, the Seller reserves all of its rights as a public authority,
including but not limited to its right to deny any plat or registration application or
rezoning petition. The obligation contemplated by this provision is intended solely to
relate to actions by the Buyer that require joinder of the Seller, and this provision does
not in any way obligate Seller in its capacity as public authority to grant any
governmental approval.
C. Buyer shall not suffer or permit any mechanics' liens to attach to or be filed against or
upon the Property or any part thereof; provided, however, that Buyer shall have the right
to contest the validity or amount of any such liens, if Buyer shall give reasonable security
(not to exceed one and one-half times the amount of each lien) as may be demanded by
Seller to insure payment thereof and to prevent forfeiture of the Property by reason of
such nonpayment. Upon final determination of such lien or liens, Buyer shall pay any
judgment rendered.
D. Buyer hereby agrees to hold Seller harmless from any and all liabilities of whatever
nature arising out of Buyer's presence on the Property prior to the Date of Closing. Buyer
further agrees to undertake immediately and defend, its sole costs and expense, any such
claims or demands, whether for loss of property, injury or death to persons, or of any
other nature, upon receipt of notice from Seller that such a demand or claim has been
made.
6. Conditions Precedent to Closing by Buyer. All obligations under this Agreement are subject
to the following contingencies, each of which must be satisfied within thirty (30) days after the
Final Execution date of the Purchase Agreement, (the “Contingency Date”). Only Buyer may
waive any of the following contingencies.
A. Seller shall have fully complied with and performed the conditions and agreements on its
part required by the terms hereof.
B. Buyer shall have obtained all requisite consents or approvals required by any applicable
statute, ordinance, governmental restriction or regulation, or private restriction or
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497289v1 BDL MA745-4
agreement to permit the zoning, subdivision and development of, as well as the
construction of improvements on, the Property in manner satisfactory to Buyer.
C. Seller shall allow Buyer to conduct and examine said soil-engineering report(s), which
establishes the condition of the soil and the subsoil. If these reports reveal conditions
unsatisfactory to the Buyer, in its sole discretion, the Buyer shall cancel this Agreement
or waive its right to do so.
D. Buyer shall have the right to an inspection of the Property. If these inspections reveal
conditions unsatisfactory to the Buyer, in its sole discretion, the Buyer shall cancel this
Agreement or waive it right to do so.
E. Buyer shall examine said Environmental Report. If these report(s) reveal conditions
unsatisfactory to the Buyer, in its sole discretion, the Buyer shall cancel this Agreement
or waive its right to do so.
F. Buyer shall examine said Survey and make any objections thereto. If this examination
reveals conditions unsatisfactory to the Buyer, in its sole discretion, the Buyer shall
cancel this Agreement or waive its right to do so.
G. Buyer shall have the right to obtain necessary bank or lender financing. If Buyer is
unable to obtain the financing needed, Buyer, in its sole discretion, shall have the right to
cancel this Agreement or waive its right to do so.
Buyer shall have the right to unilaterally waive any condition herein set forth and proceed
to close. In the event Buyer desires to terminate this Agreement by reason of the failure of
any one or more of the conditions above set forth, it shall do so by serving written notice
thereof upon Seller, which written notice must be received by Seller within thirty (30) days
after the Final Execution date of the Purchase Agreement,
If such notice is not timely received by Seller, the conditions shall be deemed waived. If
this notice is timely received, Seller shall have 30 days to cure any default. If Seller fails to
cure the default, this Agreement shall be null and void and the earnest money herein paid
shall be promptly refunded to Buyer by the Title Company.
7. Real Estate Taxes, Special Assessments and Prorations. On the Date of Closing the following
prorations shall be made:
A. Seller shall pay all real estate taxes, and any penalties and interest thereon due and
payable upon the Property in the year prior to the year of closing, including all deferred
taxes (including “Green Acres” taxes) and prior years to the year of closing.
B. All real estate taxes payable in the year of closing shall be prorated to the day of closing
between the parties with Seller paying that portion for the period of January 1 to the Date
of Closing and Buyer paying the balance.
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C. Seller shall pay all state deed tax payable as a result of this transaction.
8. Obligations of Seller at Closing. At closing, Seller shall do the following:
A. Deliver to Buyer a Limited Warranty Deed duly executed and acknowledged by Seller, in
recordable form, conveying to Buyer good and marketable title which shall be free and
clear of all liens, encumbrances, covenants, conditions, restrictions, rights-of-way,
easements and any other matters affecting title which have been caused or suffered to be
caused by the Seller, except for such matters as have been waived by Buyer in writing.
B. Deliver to Buyer its Affidavit, duly executed and acknowledged by Seller, in customary
form, relative to judgments, federal tax liens, mechanic's liens and outstanding interests
in the Property.
C. Pay or cause the payment of:
i. the title insurance commitment fee, ½ closer’s fee, and any other charge or
reimbursable expense required to be paid for the issuance of the title insurance
commitment described in paragraph 4A,
ii. the charge for the abstract or registered property abstract described in paragraph 4B,
and
iii. any other sum required to be paid by Seller pursuant to paragraph 7 hereof or any
other part of this Agreement.
D. Deliver to Buyer a certificate, in form and substance satisfactory to the parties hereto and
their counsel, properly executed by Seller containing such information as shall be
required by the Internal Revenue Code, and the regulations issued thereunder, in order to
establish that Seller is not a "foreign person" (as defined in Section 1445(f)(3) of such
Code and such regulations).
E. Seller shall pay all brokerage claims and commissions due and payable to Colliers
International, LLC, at closing.
F. All of the representations and warranties by Seller contained in paragraph 3 hereof shall
be true and correct as of the Date of Closing.
9. Obligations of Buyer at Closing. Subject to the full, complete and timely performance by
Seller of its obligations hereof, Buyer shall do the following:
A. Deliver to Seller the balance of the Purchase Price in the manner set forth in paragraph
1B hereof.
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B. Pay or cause the payment of any sum required to be paid by Buyer pursuant to paragraph
7 hereof or any other part of this Agreement.
C. Pay the Title Insurance premium.
D. Pay ½ of the closer’s fee
E. Deliver at Closing a signed application to recombine the Property with the lot
immediately adjacent to the south owned by Buyer, returning the lot to its original legal
description of Lot 1, Block 1, Maplewood Office Center, Ramsey County, Minnesota.
(Note: this is to insure compliance with zoning requirements, including but not limited to
parking requirements. The concern is that the two parcels, if allowed to remain separate,
could be developed in such a way as to make one parcel dependent on the other for
zoning compliance, and keeping them as separate parcels could then lead to one parcel
being out of compliance in the event of a conveyance of just one parcel. By requiring
recombination of the parcels, they are subject to lot-split approval in the event of any
future sale, providing the City with a mechanism for insuring zoning compliance.)
10 Foreign Investment in Real Property Tax Act of 1980. In the event (i) Seller is a "foreign
person" (as defined in Section 1445(f)(3) of the Internal Revenue Code and regulations issued
thereunder), (ii) Seller fails or refuses to deliver a non-foreign certification, or (iii) Buyer
receives notice from any Seller-transferor's agent or Buyer-transferee's agent (each as defined in
Section 1445(d) of the Internal Revenue Code and the regulations issued thereunder) that, or
Buyer has actual knowledge that, the required certification that was delivered is false, Buyer
shall deduct and withhold from the Purchase Price an amount of money equal to 10% of the
Purchase Price or such additional or lesser sum as shall be required by Section 1445 of the
Internal Revenue Code or regulations related thereto. In the event of any such withholding,
Seller's obligations hereunder, including but not limited to the delivery of title hereunder, shall
not be excused or otherwise affected and Buyer shall remit such amount to and file the required
form with the Internal Revenue Service. In the event of any claimed over-withholding Seller
shall be limited solely to an action against the Internal Revenue Service for refund, and Seller
hereby waives any right of action against Buyer on account of such withholding. The provisions
of this paragraph shall survive the Closing.
11. Remedies.
A. In the event Seller shall fail to consummate the sale of the Property for any reason except
the default of Buyer, Buyer may enforce specific performance of this Agreement within
six (6) months from the time such cause of action arose, or may bring suit for damages
against Seller, which damages shall include, but not be limited to, all losses, liabilities,
costs and expenses, (including reasonable attorney's fees) incurred by Buyer.
B. If Buyer defaults in the performance of this Agreement, Seller's sole and exclusive
remedy shall be to cancel this Agreement by delivering written notice of such default to
Buyer ("Seller's Default Notice"), in which event Buyer shall have the opportunity to cure
such default within thirty (30) days after receipt of Seller's Default Notice. If Buyer fails
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to timely cure such default after receipt of Seller's Default Notice, then this Agreement
shall be deemed canceled without further action between the parties, and the Escrow
Agent shall deliver the Earnest Money to Seller as liquidated damages, it being the
understanding and agreement of the parties that it would be impractical or extremely
difficult to determine the actual damages to Seller in the event of Buyer’s default, and
that the Earnest Money is a reasonable estimate of the damages which Seller would incur
as a result of Buyer’s default hereunder.
12. Notices. All notices, demands and requests which may be given or which are required to be
given by the party to the other shall be in writing, shall be sent by United States mail, postage
prepaid, certified with return receipt requested, as follows:
If to Seller: Melinda Coleman
City of Maplewood
1830 County Road B East
Maplewood, Minnesota55109
651-249-2055
651-387-9951
melinda.coleman@maplewoodmn.gov
With a copy to:
Michael A. Brass
Colliers International
5985 Rice Creek Parkway, Suite 105
Shoreview, MN 55126
Phone: 612-750-4312
Cell Phone: 612-750-4312
Fax: 952-541-8054
E-Mail: mike.brass@colliers.com
If to Buyer:
Brad Hapka & Rick Colberg
Only 1 Auto Glass
2001 McMenemy Street
Maplewood, MN55117
651-789-1111
651-323-7084
brad@only1autoglass.com
With a copy to:
Michael A. Brass
Colliers International
5985 Rice Creek Parkway, Suite 105
Shoreview, MN 55126
Phone: 612-750-4312
Cell Phone: 612-750-4312
Fax: 952-541-8054
E-Mail: mike.brass@colliers.com
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13. Miscellaneous.
A. This Agreement shall not be construed more strictly against one party than against the
other, merely by virtue of the fact that it may have been drafted or prepared by counsel
for one of the parties, it being recognized that both Buyer and Seller have contributed
substantially and materially to the preparation of this Agreement.
B. The parties agree to mutually execute and deliver to each other, at closing, such other and
further documents as may be reasonably required by counsel for the parties or Title
Insurer, to carry into effect the purposes and intents of this Agreement.
C. The parties hereto do hereby acknowledge that time is of the essence of each and every
term and condition of this Agreement.
14. Acceptance by Seller. This Agreement shall be open for acceptance by Seller until close of
business on April 14, 2017. If Buyer has not received Seller's written acceptance hereof by said
date, the Agreement shall be null and void and of no further force or effect.
15. Agent Representation.
Broker represents both the seller (s) and buyer (s) of the property involved in this transaction,
which creates a dual agency. This means that broker and its salespersons owe fiduciary duties to
both seller (s) and buyer (s). Because the parties may have conflicting interests, broker and its
salespersons are prohibited from advocating exclusively for either party. Broker cannot act as a
dual agent in this transaction without the consent of both seller (s) and buyer (s). Seller (s) and
buyer (s) acknowledge that:
(1) Confidential information communicated to broker which regards price, terms, or motivation
to buy or sell will remain confidential unless seller (s) or buyer (s) instructs broker in writing
to disclose this information. Other information will be shared.
(2) Broker and its salespersons will not represent the interests of either party to the detriment of
the other; and
(3) Within the limits of dual agency, broker and its salespersons will work diligently to facilitate
the mechanics of the sale.
With the knowledge and understanding of the explanation above, buyer and seller authorize
and instruct Colliers International and its salesperson to act as dual agents in this transaction.
Buyer Seller
Buyer Seller
It is understood and agreed that this sale is made subject to approval by the Seller of said
premises in writing and that the undersigned agent is in no manner liable or responsible on
account of this Agreement.
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IN WITNESS WHEREOF, the parties have caused these presents to be executed as of the day
and year first above written.
BUYER: SELLER:
BRADERICK HOLDINGS, LLC CITY OF MAPLEWOOD
By: By:
Its: Its:
Dated: Dated:
By: By:
Its: Its:
Dated: Dated:
FINAL EXECUTION DATE:
THE FINAL EXECUTION DATE IS THE DATE OF THE LAST SIGNATURE ABOVE.
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EXHIBIT A
Legal Description for Property
The land herein conveyed consists of the following real property located in Ramsey County,
Minnesota:
That part of Lot 1, Block 1, Maplewood Office Center, lying north of the following line and its
extensions:
Commencing at the Southeast corner of said Lot 1; thence on an assumed bearing of North 00°54’53”
West along the East line of said Lot 1 a distance of 153.46 feet to the point of beginning of the line to be
described; thence North 89°23’20”West to the West line of said Lot 1 and there terminating.
Abstract Property
PID # 182922140017
0 Mcmenemy St, Maplewood MN 55117-2064
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Chris Swanson, Environmental and City Code Specialist
DATE: March 16, 2017
SUBJECT: Consider Approval of Tennis Sanitation Recycling Collection Annual Review
a. 2016 Recycling Year End Report
b. 2017 Recycling Work Plan
Introduction
Maplewood’s contract with Tennis Sanitation, LLC, for city-wide residential recycling collection
requires the contractor to have an annual recycling review with the Environmental and Natural
Resources Commission and the City Council. As part of the review process, the contractor is
required to submit a recycling report for the previous year and a work plan for the coming year.
The report includes data on last year’s recycling program including quantity of recyclable
materials collected, marketed, and stored; quantity of process residual disposed; log of all
education tags left because of non-targeted materials set out for recycling; and log of all
complaints/compliments. The work plan includes proposals for recycling system improvements.
Discussion
2016 Recycling Report
The 2016 Recycling Report summarizes the City’s single and multiple family recycling programs
(Attachment 1). Following is a comparison of the 2015 and 2016 average pounds per
household per month and annual net tons of materials collected:
Average pounds of recycling collected per month 2015 2016
Single family 53.48 lbs. 54.59 lbs.
Multiple family 13.04 lbs. 13.08 lbs.
Annual net tons of recycling collected
Single family 2949.94 tons 3011.02 tons
Multiple family 314.66 tons 315.79 tons
Businesses/churches 22.95 tons 30.39 tons
Observations regarding the City’s recycling program in 2016:
Average pounds per single family households have increased 2% since last year.
The average participation rate for 2016 for single family households stayed the same at 92%.
Participation is counted if a household places recyclables out at least once a month.
Total net tons collected in multiple family units have increased by 1.13 tons.
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At the end of 2016 there were 23 small businesses and churches that opted into the City’s
recycling program and the total weight collected from these sites have increased by 32%
from 2015.
The 2016 Composition Study reflects that a majority of Maplewood’s recyclables are
comprised of paper (40.40%) and cardboard (22.40%).
Maplewood’s 2016 recycling residuals (items in the recycling that cannot be recycled) totaled
38.59 tons, or 1.16% of recyclables collected.
There has been an increase in educational tags as people place items in the recycling cart
that can’t be recycled. This practice is called wish cycling and involves tossing questionable
items in the recycling cart hoping they can somehow be recycled. Styrofoam continues to be
the top unrecyclable item thrown in the bins.
In the future smaller growth is expected in recycling weights. Most of the Twin Cities Metro
area has seen this trend in recent years as residents use less paper and companies switch to
lighter plastics. We are seeing more items collected, but due to the lightweight nature of the
material there is not an increased amount of weights collected.
Review of 2016 Recycling Work Plan
Following is an update of items accomplished in 2016 from last year’s Recycling Work Plan:
1. Small Business and Church Outreach: At the end of 2016 there were 23 small
businesses and churches that opted into the City’s recycling program. A total of 60,771
pounds of recyclables were collected at these facilities. That is a 32% increase from
2015. This was possible through outreach efforts by the City, Tennis, and Waste Wise,
a nonprofit affiliate of the Minnesota Chamber of Commerce.
2. Expanded Recycling Education Materials to Multiple Languages: Hennepin and
Ramsey County have been working to create recycling material for distribution in
multiple unit properties. The materials use pictures in place of words to better help users
understand what is, and what is not, recyclable. The City has directed multiple unit
managers to their website when staff has received request for additional educational
material.
3. Education to Low and Non-Participating Residents: Tennis’ monthly reports include
information on low and non-participating residents. Staff developed a short survey that
will be sent out to all nonparticipating residents in the spring of 2017. The survey will
focus on barriers for recycling and opportunities to get the none-participating residents
involved in our recycling program.
4. Arrange End-Market Tours: In 2016 Tennis finished construction of their new
materials processing facility in Saint Paul Park. Their new facility is state of the art and
has significantly increased their processing capacity. Tennis led city representatives on
a tour of their new building in fall of 2016.
5. Explore Options Available for Processing and Recycling Styrofoam: Tennis
continues to have issues with residents placing Styrofoam in the recycling carts. Tennis
has looked for market opportunities for Styrofoam, but with the current low cost of crude
oil, the material has no marketable value. Tennis will continue to monitor the markets
and will update the City if they find a market.
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6. Increase Public Space Recycling: Tennis has provided feedback and
recommendations to City staff for efficient event recycling setup. Tennis worked closely
with City staff to provide recycling carts for the July 4th event, visited a number of parties
during National Night Out, and was going to be in attendance for our “touch-a-truck”
event before it was cancelled due to weather.
2017 Recycling Work Plan
Tennis’ 2017 Work Plan (Attachment 2) includes additional outreach to small business and
church recycling, targeted education to low and non-participating residents, market tours when
available, and increasing public space recycling. Many of these items are continuations of what
was proposed for 2016 as the City’s recycling program has accomplished most of the best
practices for curbside recycling collection.
Commission Review
The Environmental and Natural Resources Commission reviewed and recommended approval
of the annual recycling report and work plan on March 20, 2017.
Budget Impacts
None
Recommendations
Approve Tennis Sanitation’s Recycling Collection Annual Review including:
a. 2016 Recycling Year End Report
b. 2017 Recycling Work Plan
Attachments
1. 2016 Recycling Collection Year End Report
2. 2017 Recycling Collection Work Plan
3. April 10, 2017 Recycling Powerpoint
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2016
Greg & Willie Tennis
Tennis Sanitation
1/31/2017
Maplewood Recycling Year End Report
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Index of Recycling Report
Letter of Purpose……………………………………...................….………… Page 2
Recycling Data Summary…………………………...................…….…... Page 3
Recycling Data (Single Family)……………….....................…………. Page 4
Recycling Data (Multi-family)…………………...................……….…… Page 5
Multi-family individual summary letter……...................……..….. Page 6
Inquiries, Linens, Cardboard, & Parks Summary..................... Page 7
Composite Study.………………………………......................………..…… Page 8
Environmental Impact Analysis………………...................…...……… Page 9
Glass Recycling Processor.………..…………..................…….………… Page 10
Market Report - the end markets…………..................…….………… Page 11
Additional Items................................................................ Page 12
Summary of Year-end Recycling Report…….…..................…….. Page 13
Appendix of Recycling Report
Recycling Report Summary (ALL)………….…............….......…….. Appendix A
Recycling Report (Multi-family)……………….............….........……. Appendix B
Monthly Recycling Report Letter (Example)……...................... Appendix C
Monthly Multi-family Report Data (Example)…....................... Appendix D
Monthly Single Family Report Data (Example)…..................... Appendix E
Educational Tags and
Complaints/Compliments Log Report
Educational Tags............................................................... Appendix F
Compliments/Complaints.................................................... Appendix G
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January 27, 2017
City of Maplewood
Maplewood, MN 55109
1830 County Road B E
RE: LETTER OF PURPOSE
Dear City of Maplewood,
This Year-end recycling report has been prepared for the City of Maplewood.
The report contains summaries of recycling data for both single family and multi-family, inquiries,
composite study information, environmental impact report, fun facts and a market report, along with a
report summary.
This year's report we have also added four years of comparison data to help measure the success of the
recycling program.
The data in this report has been utilized over the years to assist us in understanding past, present and
future progress of the recycling program as well as helping us develop future strategies to enhance the
recycling programs already in place.
Sincerely,
Greg & Willie Tennis
Greg and Willie Tennis
Tennis Sanitation
Maplewood recycling year-end report 2016 page 2
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RECYCLING DATA SUMMARY
In this report we have compiled annual data from both single family and multi-family dwellings. This data
includes:
Net tonnage of all residential and multi-family dwellings combined
Break-out of single family tonnage and set-out rates (yellow)
Break-out of multi-family tonnage (blue)
Separate measurement of weights for cardboard and linens (bottom of APPENDIX A)
Break-out of single family recycling materials by type and weight (yellow) and Multi-family (blue)
Break-out of combined tonnages (green)
Inquiries tracked per month (bottom of APPENDIX A)
Also business volume, parks and cardboard are included
The data is compiled from recyclable materials collected from our drivers on designated Maplewood
routes. Loads are weighed; weights are then compiled over a month’s period of time. Weights are broken
out based on a composite ratio of the entire load.
Maplewood recycling year-end report 2016 page 3
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RECYCLING DATA (SINGLE FAMILY)
The Single Family Data in APPENDIX A (yellow) was compiled from the single family homes after taking out
the multi-family weights. From this data – we are able to illustrate the weight per home (in lbs.) per
month. We also have tracked the number of residents (“Not-outs”) that do not place their recycling out
on a weekly basis.
In analyzing the single family data, we are able to provide the following observations:
2016 Average lbs. per unit per month = 54.59 lbs. per month
Average lbs. per household increased 1.11 tons from last year.
2011 comparison data: Average lbs. per unit per month = 38.91 lbs. per month
2012 comparison data: Average lbs. per unit per month = 41.95 lbs. per month
2013 comparison data: Average lbs. per unit per month = 43.78 lbs. per month
2014 comparison data: Average lbs. per unit per month = 53.48 lbs. per month
2015 comparison data: Average lbs. per unit per month = 53.48 lbs. per month
2016 Annual Net total tons collected for single-family (ANTSF) was 3,011.02 tons
Total tons increased by .06 tons from last year.
2011 comparison data: ANTSF was 2,146.06 tons
2012 comparison data: ANTSF was 2,313.61 tons
2013 comparison data: ANTSF was 2,414.62 tons
2014 comparison data: ANTSF was 2,949.92 tons
2015 comparison data: ANTSF was 2,949.94 tons
Total Participation Percentage
YEAR JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC AVRG
2013 83% 80% 81% 83% 84% 84% 84% 87% 85% 84% 83% 88% 84%
2014 87% 84% 91% 93% 93% 97% 92% 92% 92% 92% 91% 92% 91%
2015 92% 91% 92% 93% 93% 93% 93% 92% 92% 92% 91% 93% 92%
2016 91% 90% 92% 92% 93% 94% 93% 93% 93% 92% 92% 92% 92%
Maplewood recycling year-end report 2016 page 4
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RECYCLING DATA (MULTI-FAMILY)
The Data in APPENDIX A (Blue) is the actual data compiled from net total weight family homes after
factoring-out the multi-family weights. From this data – we are able to illustrate the weight per unit (in
lbs.) per month. To assist us in providing accurate data, we compile weights on a quarterly basis. This
weight is then used to provide us with a fair average of weight generated by each multi-family unit. Our
drivers then documented the number of carts dumped at each location on a weekly basis (see APPENDIX
D). These weights are then added at the end of each month to provide us with a net total. From the
report we are able to calculate the weight per unit per month.
In analyzing the multi-family data, we are able to provide the following observations:
2016 Average lbs. per unit per month = 13.08 lbs. per month
2011 comparison data: Average lbs. per unit per month = 12.96 lbs. per month
2012 comparison data: Average lbs. per unit per month = 11.47 lbs. per month
2013 comparison data: Average lbs. per unit per month = 13.24 lbs. per month
2014 comparison data: Average lbs. per unit per month = 12.95 lbs. per month
2015 comparison data: Average lbs. per unit per month = 13.04 lbs. per month
2016 Annual Net total tons collected for multi-family (ANTMF) was 315.79 tons
2011 comparison data: ANTMF was 312.73 tons
2012 comparison data: ANTMF was 276.88 tons
2013 comparison data: ANTMF was 319.56 tons
2014 comparison data: ANTMF was 312.64 tons
2015 comparison data: ANTMF was 314.66 tons
How are the weights determined for the multi-family data? On a quarterly basis – we use one truck to
collect all multi-family dwellings. The total weight is then divided by the number of carts emptied to get
an average weight per cart. This data is then entered into multi-family spreadsheet. See APPENDIX D for
an example of this report.
Maplewood recycling year-end report 2016 page 5
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MULTI-FAMILY INDIVIDUAL SUMMARY LETTER
From the data compiled over the twelve months we are able to provide each multi-housing property with
an accurate summary report of their recycling volumes (APPENDIX B). We also provide them with some
information on how their efforts help with the environment along with additional information to assist
them in enhancing their recycling efforts.
Maplewood recycling year-end report 2016 page 6
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INQUIRIES SUMMARY
Below are twelve months of data documenting the number of residents that called into our office. This
year the most common calls were comprised of what additional items they could recycle.
We are confident that our Customer Service Staff (CSRs) resolved all inquiries to the resident’s
satisfaction.
2016 TOTAL INQUIRIES
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
22 29 50 65 81 90 65 55 44 53 53 55 662
2015 TOTAL INQUIRIES
11 13 32 33 13 46 59 42 44 45 36 48 422
2014 TOTAL INQUIRIES
76 76 852 150 58 78 51 51 59 47 23 31 1,552
2013 TOTAL INQUIRIES
35 14 7 14 8 10 14 11 19 44 35 22 233
2012 TOTAL INQUIRIES
39 16 24 13 22 14 19 21 30 29 23 10 260
2011 TOTAL INQUIRIES
87 64 70 38 16 16 11 15 5 5 5 12 344
LINENS AND SHOES SUMMARY
Linens and shoes for the year 2016 weights were only provided for the first four months by our end-
market company – totaling 1,577 lbs.
2015=5,917 lbs.
2014=6,270 lbs.
2013=8,641 lbs.
2012=3,692 lbs.
2011=6,217 lbs.
CARDBOARD SUMMARY
Cardboard collected for 2016 from city facilities and buildings totaled 104,498 lbs.
2015=125,020 lbs.
2014=131,346 lbs.
2013=140,650 lbs.
2012=92,850 lbs.
2011=105,615 lbs.
BUSINESS and PARKS WEIGHTS
2016 BUSINESSES: 60,771 lbs CITY PARKS: 7,920 lbs
2015 BUSINESSES: 45,885 lbs CITY PARKS: 8,350 lbs
2014 BUSINESSES: 30,157 lbs CITY PARKS: 11,180 lbs
2013 BUSINESSES: 2,855 lbs CITY PARKS: 9,140 lbs
Maplewood recycling year-end report 2016 page 7
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RECYCLING COMPOSITE STUDY
For the composite study we kept all loads from the entire week's worth of material and processed only
Maplewood's material through our MRF. The sorting floor was cleared and the recycling was sorted into
the categories (as listed below). All of the categories were then weighed and documented. The results of
the composite study were then entered back into the monthly report.
Why do a composite study?
Having a good understanding of the recycling composition provides us with data that may assist us in
adjusting it to fit the needs of the Residents of Maplewood. With on-going changes in the economy,
cultural and even changes in the home we can develop more available markets, increase processing
technologies to handle more items and enhance educational materials to instruct residents on proper
recycling procedures.
Maplewood recycling year-end report 2016 page 8
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ENVIRONMENTAL IMPACT ANALYSIS
From the detailed recycling data from this report, we are able to provide the City of Maplewood with
some unique ways that the residents recycling efforts have made a difference. Over the years, recycling
markets have been able to recycle more and more items out of the waste stream. They have also been
able to determine what resources are saved by recycling various materials.
In this report we were able to convert the break-out of types of recycling materials into resources saved.
Maplewood recycling year-end report 2016 page 9
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GLASS RECYCLING PROCESSORS
Tennis Sanitation has managed mixed broken glass utilizing Strategic Materials as our glass processor. This
is in response to the City’s request to create a glass contingency plan that achieves the overall goal of
recycling 100% of the material into the original raw material.
We are excited to announce that Strategic Materials has developed a technology that optically sorts
broken glass mechanically without manual sorting. This results in minimizing the amount of glass being
used for aggregate material. See Strategic Materials endorsement letter below.
Maplewood recycling year-end report 2016 page 10
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MARKET REPORT
2016 was a pretty steady year for most commodities, not much recovery from the large drops in 2015.
Fiber, tin and aluminum did have a slight recovery – still a tough market – which has been driven by the
lower costs in crude oil.
Glass market is somewhat limited because there is only one processor available to sort glass. Their
newest technology sorts broken glass using computerized optical sorters and a complex but innovative
blower system. 90% of the broken glass is now being processed into post-consumer food and beverage
containers.
The outlook for 2017
Future markets are looking like they will remain weak with slight inclines on some of the commodities.
Maplewood recycling year-end report 2016 page 11
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ADDITIONAL ITEMS
RESIDUALS:
2016 Residuals (in tons) from recycling was as follows: Residuals are up from 2015
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL
1.16 % 1.16 % 1.16 % 1.16 % 1.16 % 1.16 % 1.16 % 1.16 % 1.16 % 1.16 % 1.16 % 1.16 %
3.44 2.80 3.17 2.99 3.47 2.96 3.20 3.51 3.27 3.13 3.41 3.23 38.59 Tons
Residuals consisted of items such as styro foam, foam, shoes, diapers and general garbage.
In comparison to 2015: Residuals are down to 29.38 tons from last year
In comparison to 2014: Residuals are down to 29.36 tons from last year
In comparison to 2013: Residuals are down to 49.30 tons from last year
In comparison to 2012: Residuals are down to 55.55 tons from last year
In comparison to 2011: Residuals are 26.88 tons
TRUCK WEIGHTS:
During the 2016 Calendar - none of our vehicles exceeded the maximum loaded weight of 40,000 pounds
when hauling the recyclables collected from the residents of Maplewood. Weight tickets are available
upon request.
RECYCLING SERVICE FEE:
The recycling service fee is $2.75 per unit per month which is based upon the contracted price.
STORAGE OF EXTRA RECYCLABLE MATERIALS:
During the 2016 calendar year our recycling facility had sorted all recyclable materials within 45 days of
processing to recycling markets. The only exception are the milk cartons - which are baled and stored
until there is enough volume to meet the vendor's minimum shipping requirements and "rare-type"
plastics which are stored until a larger enough quantity is available to make a mill size bale.
Maplewood recycling year-end report 2016 page 12
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SUMMARY OF YEAR-END RECYCLING REPORT
The 2016 Maplewood Year-end Recycling Report provides up-to-date information from the City’s recycling
activities over the past year. Each section of this report reflects the various ways data was collected,
entered and calculated to contribute to meeting our combined goals.
In the report we have illustrated the composition of recyclables, itemized volumes of recyclables from
both single family and multi-family dwellings as they relate to each break-out of each separate
commodity. We also provide information on how the City's recycling efforts will impact our environment.
As we evaluate the four years of data history, we are seeing a consistent pattern of recycling volumes and
good participation. All of these results point towards success through education and expansion of
recycling materials.
Maplewood recycling year-end report 2016 page 13
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APPENDIX A - 2016 RECYCLING DATA SUMMARY
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APPENDIX B - Yearly RECYCLING REPORT MULTI-FAMILY
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APPENDIX C - MONTHLY RECYCLING REPORT LETTER
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APPENDIX D - MONTHLY MULTI-FAMILY REPORT DATA
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APPENDIX E - MONTHLY SINGLE FAMILY REPORT DATA
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APPENDIX F – Educational Tags (Redacted)
JANUARY 2016
ADDRESS ROUTE DAY REASON DATE
Wednesday Trash 1/6/2016
Friday Styrofoam 1/8/2016
Friday Styrofoam 1/8/2016
Friday Styrofoam 1/8/2016
Friday Styrofoam 1/8/2016
Friday Trash 1/8/2016
Friday Trash 1/8/2016
Friday Trash 1/8/2016
Monday Fiber Glass 1/11/2016
Monday Light Bulb 1/11/2016
Monday Styrofoam 1/11/2016
Monday Styrofoam 1/11/2016
Monday Styrofoam 1/11/2016
Monday Trash 1/11/2016
Monday Trash 1/11/2016
Wednesday Styrofoam 1/13/2016
Wednesday Styrofoam 1/13/2016
Wednesday Trash 1/13/2016
Wednesday Wood 1/13/2016
Wednesday Wood 1/13/2016
Friday Fake Christmas Tree 1/15/2016
Friday Trash 1/15/2016
Friday Trash 1/15/2016
Monday Carpet 1/18/2016
Monday Styrofoam 1/18/2016
Monday Styrofoam 1/18/2016
Monday Styrofoam 1/18/2016
Monday Styrofoam 1/18/2016
Monday Trash 1/18/2016
Thursday Compost 1/21/2016
Thursday Styrofoam 1/21/2016
Thursday Styrofoam 1/21/2016
Friday Trash 1/22/2016
Monday Christmas Lights 1/25/2016
Monday Mixed Linnens 1/25/2016
Monday Trash 1/25/2016
Monday Trash 1/25/2016
Monday Trash 1/25/2016
Monday Trash 1/25/2016
Wednesday Styrofoam 1/27/2016
Wednesday Styrofoam 1/27/2016
Wednesday Trash 1/27/2016
J3, Attachment 1
Packet Page Number 177 of 226
Thursday Light Bulb 1/28/2016
Thursday Styrofoam 1/28/2016
Thursday Trash 1/28/2016
Friday Styrofoam 1/29/2016
Friday Styrofoam 1/29/2016
2016
ROUTE DAY REASON DATE
Monday Trash 2/1/2016
Monday Trash 2/1/2016
Tuesday Trash 2/2/2016
Tuesday Trash 2/2/2016
Wednesday Styrofoam 2/3/2016
Thursday Hoses 2/4/2016
Monday Trash 2/8/2016
Tuesday Trash 2/9/2016
Thursday Toilet 2/11/2016
Friday Styrofoam 2/12/2016
Friday Wood and Styrofoam 2/12/2016
Monday Styrofoam 2/15/2016
Monday Wood and Styrofoam 2/15/2016
Wednesday Styrofoam 2/17/2016
Wednesday Styrofoam 2/17/2016
Wednesday Trash 2/17/2016
Thursday Styrofoam 2/18/2016
Thursday Styrofoam 2/18/2016
Friday Foam 2/19/2016
Friday Styrofoam 2/19/2016
Friday Trash 2/19/2016
Monday Styrofoam 2/22/2016
Monday Styrofoam 2/22/2016
Monday Styrofoam 2/22/2016
Monday Trash 2/22/2016
Wednesday Paint Cans 2/24/2016
Wednesday Styrofoam 2/24/2016
Thursday Wood 2/25/2016
Friday Styrofoam 2/26/2016
Friday Styrofoam 2/26/2016
Monday Loose Clothes 2/29/2016
Monday Styrofoam 2/29/2016
Monday Styrofoam 2/29/2016
Monday Styrofoam 2/29/2016
Monday Styrofoam 2/29/2016
Monday Trash 2/29/2016
Monday Trash 2/29/2016
Monday Trash 2/29/2016
Monday Trash 2/29/2016
Monday Trash 2/29/2016
2016
ROUTE DAY REASON DATE
J3, Attachment 1
Packet Page Number 178 of 226
Tuesday Light bulbs 3/1/2016
Wednesday Styrofoam 3/2/2016
Wednesday Styrofoam 3/2/2016
Friday Rubber 3/4/2016
Friday Styrofoam 3/4/2016
Friday Styrofoam 3/4/2016
Friday Wood 3/4/2016
Friday Styrofoam 3/4/2016
Friday Christmas Wreath 3/4/2016
Friday Garden Hose 3/4/2016
Monday Compost 3/7/2016
Monday Styrofoam 3/7/2016
Monday Styrofoam 3/7/2016
Tuesday Toilets 3/8/2016
Wednesday Styrofoam 3/9/2016
Thursday Styrofoam 3/10/2016
Thursday Styrofoam 3/10/2016
Thursday Styrofoam 3/10/2016
Thursday Styrofoam 3/10/2016
Friday Styrofoam 3/11/2016
Monday Window Glass 3/14/2016
Monday Styrofoam 3/14/2016
Monday Styrofoam 3/14/2016
Monday Styrofoam 3/14/2016
Wednesday Trash 3/16/2016
Wednesday Trash 3/16/2016
Wednesday Wood 3/16/2016
Wednesday Styrofoam 3/16/2016
Thursday Trash 3/17/2016
Thursday Battery 3/17/2016
Friday Styrofoam 3/18/2016
Friday Styrofoam 3/18/2016
Monday Wood 3/21/2016
Monday Compost 3/21/2016
Monday Carpet Pad 3/21/2016
Monday Screen Door 3/21/2016
Monday Toilet and Styrofoam 3/21/2016
Tuesday Trash 3/22/2016
Tuesday Trash 3/22/2016
Wednesday Styrofoam 3/23/2016
Wednesday Styrofoam 3/23/2016
Monday Ceramic 3/28/2016
2016
ROUTE DAY REASON DATE
Monday Styrofoam 4/4/2016
Monday Trash 4/4/2016
Monday Trash 4/4/2016
Wednesday Styrofoam 4/6/2016
Wednesday Trash 4/6/2016
J3, Attachment 1
Packet Page Number 179 of 226
Thursday Compost 4/7/2016
Thursday Compost 4/7/2016
Thursday Styrofoam 4/7/2016
Thursday Trash 4/7/2016
Friday Food 4/8/2016
Friday Light Bulbs 4/8/2016
Friday Shower Door 4/8/2016
Friday Styrofoam 4/8/2016
Monday Hose, Electronics 4/11/2016
Monday Styrofoam 4/11/2016
Monday Styrofoam 4/11/2016
Monday Trash 4/11/2016
Monday Trash 4/11/2016
Wednesday Basketball Hoop 4/13/2016
Wednesday Loose Linens 4/13/2016
Wednesday Styrofoam 4/13/2016
Wednesday Styrofoam 4/13/2016
Wednesday Styrofoam 4/13/2016
Wednesday Styrofoam 4/13/2016
Wednesday Styrofoam 4/13/2016
Wednesday Styrofoam 4/13/2016
Thursday Styrofoam 4/14/2016
Thursday Styrofoam 4/14/2016
Thursday Styrofoam 4/14/2016
Thursday Styrofoam 4/14/2016
Thursday Styrofoam 4/14/2016
Friday Cooking Oil 4/15/2016
Friday Styrofoam 4/15/2016
Friday Styrofoam 4/15/2016
Friday Trash 4/15/2016
Friday VHS Tapes 4/15/2016
Monday Compost 4/18/2016
Monday Styrofoam 4/18/2016
Monday Styrofoam 4/18/2016
Monday Wood 4/18/2016
Wednesday Styrofoam 4/20/2016
Thursday Styrofoam 4/21/2016
Thursday Wood 4/21/2016
Thursday Wood 4/21/2016
Friday Hoses 4/22/2016
Monday Hoses 4/25/2016
Monday Styrofoam 4/25/2016
Monday Styrofoam 4/25/2016
Tuesday Trash 4/26/2016
Wednesday Hoses 4/27/2016
Wednesday Hoses 4/27/2016
Wednesday Styrofoam 4/27/2016
Wednesday Wood 4/27/2016
Friday Hoses, Carseats 4/29/2016
J3, Attachment 1
Packet Page Number 180 of 226
Friday Styrofoam 4/29/2016
Friday Wood 4/29/2016
2016
ROUTE DAY REASON DATE
Monday Ceramic Sink 5/2/2016
Monday Styrofoam 5/2/2016
Monday Styrofoam 5/2/2016
Monday Styrofoam 5/2/2016
Monday Trash 5/2/2016
Monday Styrofoam 5/2/2016
Wednesday Trash 5/4/2016
Wednesday Styrofoam 5/4/2016
Thursday Styrofoam 5/5/2016
Thursday Rug, Pillows and Blanket 5/5/2016
Thursday Styrofoam 5/5/2016
Thursday Styrofoam 5/5/2016
Friday Dog poop 5/6/2016
Friday Hoses 5/6/2016
Monday Styrofoam 5/9/2016
Monday Styrofoam 5/9/2016
Monday Trash 5/9/2016
Monday Carpet 5/9/2016
Monday Styrofoam 5/9/2016
Tuesday Loose Shredded Paper 5/10/2016
Wednesday Trash 5/11/2016
Thursday Trash 5/12/2016
Thursday Compost 5/12/2016
Friday Hoses 5/13/2016
Friday Styrofoam 5/13/2016
Friday Styrofoam 5/13/2016
Friday Styrofoam 5/13/2016
Friday Trash 5/13/2016
Monday Trash 5/16/2016
Monday Carpet 5/16/2016
Monday Christmas Tree 5/16/2016
Monday Styrofoam 5/16/2016
Tuesday Garbage 5/17/2016
Tuesday Vacuum 5/17/2016
Wednesday Trash 5/18/2016
Wednesday Hoses 5/18/2016
Wednesday Styrofoam 5/18/2016
Thursday Hoses 5/19/2016
Thursday Styrofoam 5/19/2016
Thursday Styrofoam 5/19/2016
Thursday Wood 5/19/2016
Thursday Trash 5/19/2016
Thursday
Space Heater and DVD
player 5/19/2016
Thursday Trash 5/19/2016
J3, Attachment 1
Packet Page Number 181 of 226
Friday Trash 5/20/2016
Friday Styrofoam 5/20/2016
Monday Liquid 5/23/2016
Monday Styrofoam 5/23/2016
Monday Wood Shelf 5/23/2016
Monday Styrofoam 5/23/2016
Monday Styrofoam 5/23/2016
Monday Styrofoam 5/23/2016
Tuesday Trash 5/24/2016
Wednesday Styrofoam 5/25/2016
Wednesday Styrofoam 5/25/2016
Wednesday Trash 5/25/2016
Thursday Styrofoam 5/26/2016
Thursday Wood - Hose 5/26/2016
Friday Trash 5/27/2016
Friday Blankets 5/27/2016
Friday Styrofoam 5/27/2016
Friday Blinds 5/27/2016
Monday Styrofoam 5/30/2016
Monday Styrofoam 5/30/2016
Monday Styrofoam 5/30/2016
Tuesday Trash 5/31/2016
Tuesday Electronics 5/31/2016
2016
ROUTE DAY REASON DATE
Thursday Styrofoam 6/3/2016
Friday Ceramic Pot 6/4/2016
Friday Hose 6/4/2016
Friday Styrofoam 6/4/2016
Friday Styrofoam 6/4/2016
Friday Styrofoam 6/4/2016
Friday Trash 6/4/2016
Monday Compost & Trash 6/6/2016
Monday Styrofoam 6/6/2016
Wednesday Styrofoam 6/8/2016
Wednesday Trash 6/8/2016
Wednesday Wood 6/8/2016
Monday Blinds 6/13/2016
Monday
Carpet Pad, Wood and
Mirror 6/13/2016
Monday Styrofoam 6/13/2016
Monday Styrofoam 6/13/2016
Monday Trash 6/13/2016
Monday Trash 6/13/2016
Tuesday Trash 6/14/2016
Wednesday Trash 6/15/2016
Wednesday Trash 6/15/2016
Friday Compost 6/17/2016
Friday Picture Frames and Glass 6/17/2016
J3, Attachment 1
Packet Page Number 182 of 226
Friday Styrofoam 6/17/2016
Monday Crutches 6/20/2016
Monday Wood 6/20/2016
Monday Wood 6/20/2016
Tuesday Lamp & Dehumidifier 6/21/2016
Tuesday Trash 6/21/2016
Tuesday Trash 6/21/2016
Wednesday Foam 6/22/2016
Wednesday Styrofoam 6/22/2016
Wednesday Styrofoam 6/22/2016
Wednesday Styrofoam 6/22/2016
Wednesday Trash 6/22/2016
Wednesday Trash 6/22/2016
Wednesday Trash 6/22/2016
Wednesday Weeds 6/22/2016
Wednesday Wood 6/22/2016
Thursday Styrofoam 6/23/2016
Friday Compost 6/24/2016
Friday Styrofoam 6/24/2016
Monday Styrofoam 6/27/2016
Monday Styrofoam 6/27/2016
Monday Window 6/27/2016
Monday Wood 6/27/2016
Tuesday Compost 6/28/2016
Tuesday Styrofoam 6/28/2016
Thursday Styrofoam 6/30/2016
Thursday Styrofoam 6/30/2016
Thursday Styrofoam 6/30/2016
2016
ROUTE DAY REASON DATE
Friday Styrofoam 7/1/2016
Friday Styrofoam 7/1/2016
Friday Styrofoam 7/1/2016
Friday Styrofoam 7/1/2016
Friday Styrofoam 7/1/2016
Monday Hose 7/4/2016
Monday Carpet, Styrofoam 7/4/2016
Monday Styrofoam 7/4/2016
Monday Styrofoam 7/4/2016
Tuesday Styrofoam 7/5/2016
Wednesday Bulbs 7/6/2016
Wednesday Styrofoam 7/6/2016
Wednesday Compost 7/6/2016
Wednesday Compost 7/6/2016
Wednesday Styrofoam 7/6/2016
Thursday Styrofoam 7/7/2016
Thursday Trash 7/7/2016
Thursday Rugs/ Carpet 7/7/2016
Friday Mattress and Blankets 7/8/2016
J3, Attachment 1
Packet Page Number 183 of 226
Friday Brush 7/8/2016
Friday Window Glass 7/8/2016
Friday Styrofoam 7/8/2016
Friday Wood 7/8/2016
Friday Pool Cover 7/8/2016
Monday Styrofoam 7/11/2016
Monday Electronics 7/11/2016
Monday Wood 7/11/2016
Tuesday Dirt 7/12/2016
Tuesday Trash 7/12/2016
Tuesday Trash 7/12/2016
Wednesday Carpet 7/13/2016
Wednesday Styrofoam 7/13/2016
Thursday Paint 7/14/2016
Thursday Styrofoam 7/14/2016
Monday Luggage 7/18/2016
Monday Styrofoam 7/18/2016
Monday Styrofoam 7/18/2016
Tuesday Garbage 7/19/2016
Tuesday Trash 7/19/2016
Tuesday Trash 7/19/2016
Tuesday Trash 7/19/2016
Wednesday Trash 7/20/2016
Wednesday Trash 7/20/2016
Wednesday Insulation & Wood 7/20/2016
Wednesday Styrofoam 7/20/2016
Thursday Brush 7/21/2016
Thursday Styrofoam 7/21/2016
Friday Trash 7/22/2016
Friday Large Glass Pieces 7/22/2016
Friday Styrofoam 7/22/2016
Friday Trash 7/22/2016
Friday Styrofoam 7/22/2016
Friday Styrofoam 7/22/2016
Monday Trash 7/25/2016
Monday Compost 7/25/2016
Monday Gift Wrap 7/25/2016
Monday Styrofoam 7/25/2016
Tuesday Loose Clothing 7/26/2016
Tuesday Garbage 7/26/2016
Tuesday Garbage 7/26/2016
Wednesday Styrofoam 7/27/2016
Thursday Styrofoam 7/28/2016
Thursday Styrofoam 7/28/2016
Thursday Light bulbs 7/28/2016
Thursday Trash 7/28/2016
Friday Trash 7/29/2016
Friday Trash 7/29/2016
Friday Styrofoam 7/29/2016
J3, Attachment 1
Packet Page Number 184 of 226
2016
ROUTE DAY REASON DATE
Monday Snowblower 8/1/2016
Monday Styrofoam 8/1/2016
Monday Styrofoam 8/1/2016
Wednesday Exercise Bike 8/3/2016
Wednesday Lawn Chair 8/3/2016
Wednesday Styrofoam 8/3/2016
Wednesday Styrofoam 8/3/2016
Thursday Foam Board 8/4/2016
Thursday Styrofoam 8/4/2016
Thursday Styrofoam 8/4/2016
Thursday Styrofoam 8/4/2016
Thursday Styrofoam 8/4/2016
Thursday Wooden Chair 8/4/2016
Monday Food 8/8/2016
Tuesday Trash 8/9/2016
Wednesday Chair 8/10/2016
Wednesday Compost 8/10/2016
Wednesday Insolation 8/10/2016
Wednesday Styrofoam 8/10/2016
Wednesday Styrofoam 8/10/2016
Wednesday Wood 8/10/2016
Thursday Food 8/11/2016
Thursday Styrofoam 8/11/2016
Thursday Styrofoam 8/11/2016
Friday Styrofoam 8/12/2016
Friday Trash 8/12/2016
Friday Wood 8/12/2016
Monday Compost 8/15/2016
Monday Compost and Styrofoam 8/15/2016
Monday Wood 8/15/2016
Wednesday Plates 8/17/2016
Wednesday Styrofoam 8/17/2016
Wednesday Styrofoam 8/17/2016
Wednesday Trash 8/17/2016
Thursday Styrofoam 8/18/2016
Thursday Styrofoam 8/18/2016
Thursday Window Glass 8/18/2016
Monday Foam Board 8/22/2016
Monday Styrofoam 8/22/2016
Monday Styrofoam 8/22/2016
Monday Styrofoam 8/22/2016
Monday Trash 8/22/2016
Monday
Trash -Wood and
Construction 8/22/2016
Wednesday Styrofoam 8/24/2016
Wednesday Styrofoam 8/24/2016
Wednesday Styrofoam 8/24/2016
J3, Attachment 1
Packet Page Number 185 of 226
Wednesday Trash 8/24/2016
Friday Compost 8/26/2016
Friday Foam Padding 8/26/2016
Friday Glass Table and Styrofoam 8/26/2016
Monday Cement Board 8/29/2016
Monday Styrofoam 8/29/2016
Monday Trash 8/29/2016
Monday Wood 8/29/2016
Wednesday Styrofoam 8/31/2016
Wednesday Styrofoam 8/31/2016
Wednesday Trash 8/31/2016
2016
ROUTE DAY REASON DATE
Monday Cement Board 9/5/2016
Monday Compost 9/5/2016
Monday Furnace 9/5/2016
Monday Styrofoam 9/5/2016
Monday Styrofoam 9/5/2016
Monday Styrofoam 9/5/2016
Monday Styrofoam 9/5/2016
Monday Trash 9/5/2016
Monday Trash 9/5/2016
Tuesday Trash 9/6/2016
Tuesday Wood 9/6/2016
Wednesday Styrofoam 9/7/2016
Wednesday Styrofoam 9/7/2016
Wednesday Trash 9/7/2016
Thursday Styrofoam 9/8/2016
Thursday Styrofoam 9/8/2016
Thursday Trash 9/8/2016
Friday Styrofoam 9/9/2016
Friday Styrofoam 9/9/2016
Friday Styrofoam 9/9/2016
Friday Styrofoam 9/9/2016
Friday Styrofoam 9/9/2016
Friday Trash 9/9/2016
Friday Trash 9/9/2016
Monday Compost 9/12/2016
Monday Compost 9/12/2016
Monday Styrofoam 9/12/2016
Monday Styrofoam 9/12/2016
Monday Styrofoam 9/12/2016
Monday Styrofoam 9/12/2016
Monday Window 9/12/2016
Tuesday Trash 9/13/2016
Wednesday Hoses 9/14/2016
Wednesday Trash 9/14/2016
Thursday Compost 9/15/2016
Friday Compost 9/16/2016
J3, Attachment 1
Packet Page Number 186 of 226
Friday Compost 9/16/2016
Friday Styrofoam 9/16/2016
Monday Carpet 9/19/2016
Monday Hoses 9/19/2016
Monday Space Heater 9/19/2016
Monday Styrofoam 9/19/2016
Monday Styrofoam 9/19/2016
Wednesday Compost 9/21/2016
Wednesday Compost 9/21/2016
Wednesday Insolation 9/21/2016
Friday Styrofoam 9/23/2016
Friday Styrofoam 9/23/2016
Friday Wood 9/23/2016
Monday Loose Clothing 9/26/2016
Monday Styrofoam 9/26/2016
Monday Styrofoam 9/26/2016
Monday Trash 9/26/2016
Tuesday Compost 9/27/2016
Tuesday Trash 9/27/2016
Wednesday Compost 9/28/2016
Wednesday Compost 9/28/2016
Wednesday Phone and Fan 9/28/2016
Wednesday Styrofoam 9/28/2016
Wednesday Trash 9/28/2016
Thursday Styrofoam 9/29/2016
Thursday Styrofoam 9/29/2016
Thursday Styrofoam 9/29/2016
Friday Styrofoam 9/30/2016
Friday Trash 9/30/2016
Friday Trash 9/30/2016
2016
ROUTE DAY REASON DATE
Monday Garage Door Opener 10/3/2016
Monday Lighter Fluid 10/3/2016
Monday Styrofoam 10/3/2016
Monday Styrofoam 10/3/2016
Monday Styrofoam 10/3/2016
Monday Styrofoam 10/3/2016
Monday Styrofoam 10/3/2016
Monday Styrofoam 10/3/2016
Monday Styrofoam 10/3/2016
Monday Volleyball Net 10/3/2016
Wednesday Compost 10/5/2016
Wednesday Dehumidifier 10/5/2016
Wednesday Treadmill 10/5/2016
Wednesday Wood 10/5/2016
Thursday Electronics 10/6/2016
Thursday Furniture 10/6/2016
Thursday Styrofoam 10/6/2016
J3, Attachment 1
Packet Page Number 187 of 226
Friday Light Bulbs 10/7/2016
Friday Styrofoam 10/7/2016
Friday White board 10/7/2016
Monday Loose Linens 10/10/2016
Monday Pack N Play 10/10/2016
Monday Styrofoam 10/10/2016
Monday Styrofoam 10/10/2016
Tuesday Trash 10/11/2016
Wednesday Styrofoam 10/12/2016
Wednesday Styrofoam 10/12/2016
Wednesday Styrofoam 10/12/2016
Wednesday Wood, Styrofoam 10/12/2016
Thursday Styrofoam 10/13/2016
Thursday Styrofoam 10/13/2016
Thursday Styrofoam 10/13/2016
Thursday Trash 10/13/2016
Friday Styrofoam 10/14/2016
Monday Trash 10/17/2016
Tuesday Trash 10/18/2016
Wednesday Styrofoam 10/19/2016
Wednesday Styrofoam 10/19/2016
Thursday Compost 10/20/2016
Thursday Styrofoam 10/20/2016
Thursday Styrofoam 10/20/2016
Thursday Styrofoam 10/20/2016
Thursday Trash 10/20/2016
Monday Compost 10/24/2016
Monday Trash 10/24/2016
Tuesday Foam Rubber Cushions 10/25/2016
Tuesday Styrofoam 10/25/2016
Tuesday Trash 10/25/2016
Wednesday Styrofoam 10/26/2016
Wednesday Styrofoam 10/26/2016
Wednesday Styrofoam 10/26/2016
Wednesday Styrofoam 10/26/2016
Wednesday Trash 10/26/2016
Thursday Compost 10/27/2016
Thursday Styrofoam 10/27/2016
Friday Mirror 10/28/2016
Friday Styrofoam 10/28/2016
Friday Trash 10/28/2016
Monday Foam Mattress 10/31/2016
Monday Styrofoam 10/31/2016
Monday Styrofoam 10/31/2016
Monday Styrofoam 10/31/2016
Monday Styrofoam 10/31/2016
Monday Trash 10/31/2016
Monday Trash 10/31/2016
Monday Wood 10/31/2016
J3, Attachment 1
Packet Page Number 188 of 226
2016
ROUTE DAY REASON DATE
Tuesday Compost 11/1/2016
Wednesday Trash 11/2/2016
Wednesday Styrofoam 11/2/2016
Thursday Rugs 11/3/2016
Thursday Compost 11/3/2016
Friday Pumpkins 11/4/2016
Monday Styrofoam 11/7/2016
Monday Trash 11/7/2016
Monday Styrofoam 11/7/2016
Monday Styrofoam 11/7/2016
Monday Trash 11/7/2016
Tuesday Trash 11/8/2016
Wednesday Trash 11/9/2016
Wednesday Styrofoam 11/9/2016
Wednesday Styrofoam 11/9/2016
Wednesday Trash 11/9/2016
Thursday Styrofoam 11/10/2016
Friday
Air Mattress & Wrapping
paper 11/11/2016
Friday Styrofoam 11/11/2016
Monday Trash 11/14/2016
Monday Trash 11/14/2016
Monday Trash 11/14/2016
Monday Styrofoam 11/14/2016
Monday Trash 11/14/2016
Monday Styrofoam 11/14/2016
Monday Trash 11/14/2016
Monday Styrofoam 11/14/2016
Tuesday Trash 11/15/2016
Tuesday Glass Table 11/15/2016
Thursday Styrofoam 11/17/2016
Thursday Styrofoam 11/17/2016
Thursday Hoses 11/17/2016
Friday Window Glass 11/18/2016
Friday Styrofoam 11/18/2016
Friday TV 11/18/2016
Friday Wood 11/18/2016
Monday Carpet 11/21/2016
Monday Hoses 11/21/2016
Monday Shingles & Styrofoam 11/21/2016
Tuesday Trash 11/22/2016
Tuesday Trash 11/22/2016
Tuesday Tire 11/22/2016
Wednesday Hoses 11/23/2016
Wednesday Styrofoam 11/23/2016
Wednesday Carpet 11/23/2016
Wednesday Styrofoam 11/23/2016
J3, Attachment 1
Packet Page Number 189 of 226
Thursday Compost 11/24/2016
Friday Styrofoam 11/25/2016
Friday Styrofoam 11/25/2016
Friday Styrofoam 11/25/2016
Friday Trash 11/25/2016
Friday Styrofoam & Wood 11/25/2016
Friday Trash 11/25/2016
Friday Styrofoam 11/25/2016
Monday Styrofoam 11/28/2016
Monday Styrofoam 11/28/2016
Monday Styrofoam 11/28/2016
Tuesday Trash 11/29/2016
Tuesday Trash 11/29/2016
Wednesday Trash 11/30/2016
Wednesday Styrofoam 11/30/2016
Wednesday Trash 11/30/2016
Wednesday Wood 11/30/2016
2016
ROUTE DAY REASON DATE
Thursday Christmas Lights 12/1/2016
Thursday Styrofoam 12/1/2016
Thursday Wood 12/1/2016
Friday Plants & Styrofoam 12/2/2016
Friday Styrofoam 12/2/2016
Friday Styrofoam 12/2/2016
Monday Styrofoam 12/5/2016
Monday Styrofoam 12/5/2016
Monday Trash 12/5/2016
Monday Trash 12/5/2016
Tuesday Styrofoam 12/6/2016
Tuesday Trash 12/6/2016
Tuesday Trash 12/6/2016
Wednesday Styrofoam 12/7/2016
Thursday Styrofoam 12/8/2016
Friday Plants 12/9/2016
Friday Styrofoam 12/9/2016
Friday Styrofoam 12/9/2016
Friday Styrofoam 12/9/2016
Monday Trash 12/12/2016
Tuesday Trash 12/13/2016
Tuesday Water Softener 12/13/2016
Tuesday Wrapping paper 12/13/2016
Wednesday Styrofoam 12/14/2016
Wednesday Styrofoam 12/14/2016
Thursday Mirror 12/15/2016
Thursday Styrofoam 12/15/2016
Thursday Styrofoam 12/15/2016
Thursday Trash 12/15/2016
Friday Styrofoam 12/16/2016
J3, Attachment 1
Packet Page Number 190 of 226
Friday Styrofoam 12/16/2016
Friday Trash 12/16/2016
Monday Styrofoam 12/19/2016
Monday Trash 12/19/2016
Wednesday Light Bulbs 12/21/2016
Wednesday Styrofoam 12/21/2016
Wednesday Styrofoam 12/21/2016
Wednesday Styrofoam 12/21/2016
Wednesday Trash 12/21/2016
Friday Styrofoam 12/23/2016
Friday Styrofoam 12/23/2016
Monday Electric Oil Heater 12/26/2016
Monday Trash 12/26/2016
Monday Trash 12/26/2016
Tuesday Trash 12/27/2016
Tuesday Trash 12/27/2016
Wednesday Trash 12/28/2016
Wednesday Trash 12/28/2016
Friday Compost 12/30/2016
Friday Food and Trash 12/30/2016
Friday Styrofoam 12/30/2016
Friday Styrofoam 12/30/2016
Friday Styrofoam 12/30/2016
Friday Styrofoam 12/30/2016
Friday Trash 12/30/2016
Friday Trash and Loose Clothes 12/30/2016
Friday Wood 12/30/2016
Appendix G – Complaints and Compliments
J3, Attachment 1
Packet Page Number 191 of 226
J3, Attachment 1
Packet Page Number 192 of 226
City of Maplewood Recycling Collection
2017 Work Plan
Prepared by Tennis Sanitation, L.L.C.
J3, Attachment 2
Packet Page Number 193 of 226
1
2017 Maplewood Recycling Work Plan
Many of these items are continuations of what was proposed for 2016 as the city’s recycling
program has accomplished most of the best practices for curbside residential recycling
collection.
A. Promote Small Business and Church Recycling:
Tennis will continue to work with the City to promote business recycling when
opportunities arise. This includes:
1. Work with the City to add additional businesses to business recycling program
2. Attend business outreach events when needed. This may include, but is not
limited to HEDC meetings, City Council meetings, and Chamber of Commerce
events.
3. Notify the City when Maplewood businesses contact Tennis and provide single-
sort recycling information to businesses that want to participate in the City of
Maplewood recycling program
4. Supply 95 gallon carts to all businesses and organizations that opt into the City’s
recycling program.
B. Expand Recycling Education Materials in Bilingual Languages and Magnets:
In 2015, Tennis made translations of their recycling guide available in Spanish. In
2016, Ramsey County has been working with other counties and organizations to
come up with similar recycling signage for business and multi-units signage that
that relies on symbols for distribution in the metro area. These new educational
pieces (www.rethinkrecycling.com) are based on images of recyclable material so
it’s easier for none English speakers understand which items are accepted in the
city’s recycling program. The educational materials is available free of charge and
along with the normal signage from Tennis, the City has worked to promote this
material to businesses and multi-unit managers.
C. Targeted Education to Low and Non-Participating Residents with Behavior
Survey:
Tennis maintains a list of residents who do not participate in the City’s recycling
program. The nonparticipation list is based upon the number of “Not Outs” per year
that the drivers record during their routes.
1. In 2016, Tennis and the city designed a survey for the residents who do not
participate in the Maplewood Residential recycling program. In spring of 2017,
Tennis sanitation will send out the resident to that group of residents to
determine what barriers exist to participating in the recycling program and the
larger question of why a small amount of residents are not recycling.
J3, Attachment 2
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2
2. Based on responses from the survey, Tennis will work with the City to fine tune
outreach efforts to the residents who are not participating.
D. Arrange End-Market Tours:
Tennis will continue to look at options for tours of end-market recycling vendors for
the Environmental and Natural Resources Commission and City Council. The tours
will spotlight how recyclable materials from Maplewood’s recycling program are
made into usable items.
E. Increase Public Space Recycling:
When opportunities arise, Tennis will provide recommendations and feedback to
City staff on best practices for public space recycling. This includes providing
feedback on recycling opportunities in City parks and at special events.
F. Improvements in Routing:
The city and their vendors have been working to improve routing and efficiencies in
the service during the term of the contracts. Maplewood has a five-day trash and
recycling collection schedule, Monday through Friday. In 2017 Republic has
identified a day switch that will remove one truck from their routing schedule. This
will reduce the burden on our roads and provide a carbon emission saving from
removing an extra trash truck from the route. Tennis and city staff will review the
possibilities for a day switch to increase the efficiencies of our collection systems.
J3, Attachment 2
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April 11th 2016 City Council
Tennis Sanitation Recycling
Performance Review
April 10,2017 City Council Meeting J3, Attachment 3Packet Page Number 196 of 226
Tennis Sanitation, Maplewood’s Residential Recycling Contractor since 2011
Current contract: Four Years (2014-2017)
Contract Requires an Annual Review
Recycling Report
Recycling Work Plan
Annual Review J3, Attachment 3Packet Page Number 197 of 226
2015 2016
Average pounds per single
family household per month 53.48 lbs 54.59 lbs
Annual net total tons
collected for single family
households 2,949.92 tons 3011.02 tons
Average pounds per
multi-family household
per month 13.04 lbs 13.08 lbs
Annual net tons collected
at multi-family households 314.66 tons 315.79 tons J3, Attachment 3Packet Page Number 198 of 226
•Small Business and Church Outreach
•Expanded Recycling Education Materials to Additional Languages
•Targeting Education to Low and Non-Participating Residents.
•Arrange End-Market Tours:
•Explore Options Available for Processing and Recycling Styrofoam
•Increase Public Space Recycling
2016 Work Plan Review
J3, Attachment 3Packet Page Number 199 of 226
•Small Business and Church Outreach (2016 and 2017)
At the end of 2016 there were 23 small businesses and churches that opted into the City’s recycling program. A total of 60,771 pounds of recyclables were collected at these facilities. That’s a 32% increase from 2015.
•Expanded Recycling Education Materials in other Languages(2016 and 2017)
Hennepin and Ramsey County have been working to create recycling material for distribution in multiple unit properties. The materials use pictures in place of words to better help users understand what is, and
what is not, recyclable.J3, Attachment 3Packet Page Number 200 of 226
•Targeting education to low and non-participating residents. (2016 and 2017 )
Tennis’ monthly reports include information on low and non-participating residents. Staff developed a short survey that will be sent out to all nonparticipating residents in the spring of 2017.
•Arrange End-Market Tours. (2016 and 2017 )
In 2016 Tennis finished construction of their new materials processing facility in Saint Paul Park. Drastic increase in size and process capacity. J3, Attachment 3Packet Page Number 201 of 226
•Explore Options Available for Processing and Recycling Styrofoam
Tennis continues to have issues with residents placing Styrofoam in the recycling carts.
•Increase Public Space Recycling (2016 and 2017 )
Tennis has provided feedback and recommendations to City staff for efficient event recycling setup. Tennis worked closely with City staff to provide recycling carts for the July 4th event, visited a number of parties during National Night Out. J3, Attachment 3Packet Page Number 202 of 226
•Improvements in
Routing
In 2017 Republic and
Tennis will work with
staff to analyze the
City’s day-certain
schedule and service
areas. The analysis will
review possibilities for
improvements to the
schedule. J3, Attachment 3Packet Page Number 203 of 226
J3, Attachment 3Packet Page Number 204 of 226
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Chris Swanson, Environmental and City Code Specialist
DATE: March 13, 2017
SUBJECT: Consider Approval of Republic Services’ Annual Trash and Yard Waste
Collection Review
a. 2016 Trash and Yard Waste Collection Annual Report
b. 2017 Trash and Yard Waste Collection Work Plan
Introduction
The City-Wide Residential Trash and Yard Waste Service Agreement between the City of
Maplewood and Republic Services requires the contractor to submit an Annual Report and
Work Plan for review by the Environmental and Natural Resources Commission and the City
Council.
The Annual Report requires, at a minimum, trash cart sizes, total tons of trash/yard waste/bulky
items collected, number of trash cart repairs/warranty issues, service log of residents where
education tags were left, log of complaints, and number of households served. The Work Plan
includes proposals for system improvements. The objectives of the review include reviewing
and offering feedback on the Annual Report and Work Plan and reviewing the contractor's
performance based on feedback from residents.
Discussion
2016 Annual Report
The 2016 Annual Report (Attachment 1) summarizes implementation strategies taken by
Republic Services and the City in 2016 to improve service:
Sustainable Cart Management Plan
RFID Monitoring
Residential Organics Collection Study
Fall Cleanup Campaign
Promote “My Resource” to Residents
Specialized Environmental Technologies (SET) Tour
Trash and Yard Waste Data
The 2016 Annual Report) summarizes materials collected in 2016 as well as households and
sizes of carts participating in the City’s trash and yard waste programs. A comparison of trash
and yard waste collection in 2015 and 2016 follows:
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2015 2016
Trash collected 8,519.31 tons 8,051.51 tons
Bulky items (regular schedule) 37.16 tons 68.55 tons
Bulky items (Fall Clean Up Campaign) 19.83 tons 20.51 tons
Yard waste collected 562.86 tons 665.47 tons
A comparison of households participating in the trash and yard waste programs in 2015 and
2016 follows:
2015 2016
Single-family accounts 8,798 8,879
Townhome/manufactured home accounts 144 144*
Permanent exemptions 264 264
Walk up service 60 59
Yard waste accounts 1086 1145
*City added 78 townhome accounts on January 1, 2017.
2017 Annual Work Plan
The 2017 Work Plan (Attachment 2) includes: 1) Continue to work on improvements to the Cart
Management Plan; 2) Continued research on effective use of the RFID (radio frequency
identification) monitoring data; 3) Residential Organics Collection; 4) City Campus Organics
Collection Program; 5) Fall Clean Up Campaign; 6) Tour of Landfill and Recycling Center; 7)
Increased Waste Diversion Outreach; 8) Sharps Disposal; and 9) Improvements in Routing.
Commission Review
The Environmental and Natural Resources Commission reviewed and recommended approval
of the annual trash report and work plan on March 20, 2017.
Budget Impacts
None
Recommendation
Approve Republic Services’ Annual Trash and Yard Waste Review including:
a. 2016 Trash and Yard Waste Collection Annual Report
b. 2017 Trash and Yard Waste Collection Work Plan
Attachments
1. 2016 Trash and Yard Waste Collection Annual Report
2. 2017 Trash and Yard Waste Work Collection Work Plan
3. April 10, 2017 Trash Powerpoint
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CITY OF MAPLEWOOD
AND
REPUBLIC SERVICES
2016 TRASH AND YARD WASTE
COLLECTION ANNUAL REPORT
J4, Attachment 1
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2
City of Maplewood and Republic Services
2016 Trash and Yard Waste Collection Annual Report
Republic Services began residential trash and yard waste service in Maplewood on October 1,
2012. We believe that the City and its citizens are happy with the service under this agreement
and are pleased to present the 2016 Year End Report which summarizes our efforts to improve
upon the service.
Sustainable Trash Cart Management Plan: The City initially purchased over 10,600 carts for use
in the residential trash collection program. Republic manages the City’s carts as a requirement
of the Trash Hauling Agreement. Monthly, Republic supplies the City with trash and yard waste
collection reports. The reports include the number and size of carts in use, in storage, or under
warranty.
Over time however, a number of carts are not accounted for in the report. When managing
thousands of carts it is expected that some carts go unaccounted for, but we have seen a higher
percentage than expected to fail or go missing. In 2016, Republic worked with the City to
develop a sustainable trash cart management plan. Republic, along with Otto (the City’s
original cart provider) have been working to determine where the carts have gone, why there is
a higher percentage failing, and to build a better warranty processing system.
In 2016, an additional 1,160 carts were warrantied or purchased from Otto. Over the next few
years, City staff believes that there will need to be a few more purchases of carts in order to
stay current with the required inventory. A $.75 per cart per household fee is included on every
residential bill to help cover the cost of maintaining a healthy cart inventory.
RFID Monitoring: Maplewood’s trash carts are equipped with Radio Frequency Identification
(RFID) tags. Per the requirements of the trash agreement, Republic purchased RFID readers
and installed them in three trash trucks purchased for Maplewood ’s trash service. In theory,
the tags should have allowed Republic the ability to monitor cart inventory and track time and
location of cart collection. Over the past years there have been issues with the existing RFID
software and Republic has been unable to provide reliable data from the readers.
In late 2015, Republic worked with Fleet Mind to upgrade the existing software so the on-board
readers can now provide the data required by the contract. Republic was able to provide the
City with the first batch of RFID tag data in December 2015. The City has been working with
Republic to determine the usability of this data and what future opportunities there are for this
technology.
As this is a new technology, and because of the harsh environment that these machines
operate in, there are still questions about the reliability and accuracy of the RFID data. As part
of the 2017 Work Plan Republic will continue to work with City staff to determine how the
current information provided by the RFID readers can be used in future programs. Republic will
also continue to work with Fleet Mind to better tune the software to produce accurate data.
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2017 Maplewood Solid Waste Management Guide
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Residential Organics Collection Study: The City has been working with Republic to determine
the best options available for collection or organics material. At this time the infrastructure is
not in place to initiate a City-wide curbside collection program. The City has been working with
the county to determine the best options available for organics collection. The City will be
finalizing an agreement with the county for an installation of a stand-alone organics collection
dumpster in the parking lot of the Maplewood Community Center. The dumpster will be
available for resident to drop off organics 24/7. This will be implemented at no cost to the City
and will be in place spring 2017.
Fall Clean Up Campaign: Republic
assisted the City with its fourth Fall
Clean Up Campaign. The Campaign
offers half-price curbside bulky item
collection and an educational
component focusing on reducing,
reusing, and recycling. Bulky items
were collected at up to 50% off the
normal collection price. Over the
past two years, the Fall Clean Up
Campaign was held the entire
month of October, rather than just
two weeks. In 2016, 321
households participated with a total
of 20.51 tons of bulky items
collected including appliances,
electronics, mattresses, old furniture, and carpet. Refer to the attached 2016 Year End Trash
and Yard Waste Service Report for additional information on items collected during the
Campaign.
Customer Resource Center: Republic recently opened three additional customer service
centers in the United States. The new centers are available to answer phone calls from 7 am
EST to 7 pm PST and five hours of support on Saturday. The new center increases the
opportunity for residents to call and talk with a live customer service provider outside of
normal businesses hours. This consolidation has also made it easier to contact customer
service, as several service representatives are available to answer questions in real time. The
Eden Prairie office still manages and responds accordingly to any complaints and comments
that come from the City.
Explore Promoting “My Resource” to Residents: Republic recently released a new mobile and
online application called “My Resource,” which allows residents to pay their bills, schedule
extra pickups, discover new services, and receive weather and holiday service updates on their
mobile phone. There are currently 2,931 Maplewood residents that are signed up for the “My
Resource” application. That encompasses 32% of the total accounts in Maplewood.
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5
Specialized
Environmental
Technologies (SET) Tour:
Republic set up a tour for
the Environmental and
Natural Resources
Commission, City Council,
and Green Team at the
SET organics processing
facility located in
Rosemount. All organic
material collected
through the City facilities
organics service is hauled
to the Rosemount. There
the material is placed in
rows and over the course
of a few month is turned
into usable soil.
Trash and Yard Waste Data: This data is included on the attached 2016 Year End Trash and
Yard Waste Services Report. The report contains information on the amount of municipal solid
waste, yard waste, and bulky items collected throughout the year as well as the number of
households and sizes of carts participating in the City’s trash and yard waste program. Moving
forward this data can be used to compare the amount of trash and yard waste collected from
year to year, which is helpful in determining if the City’s waste reduction education and
programs are working. In addition, the total amount of residential recycling collected by Tennis
Sanitation has been included in the graph to help visualize the total residential waste stream
managed.
In 2016 Republic Services collected
8,051 tons of municipal solid waste
from Maplewood residential
properties, which represents a 5.5%
decrease over 2015. This is a good
trend as our recycling rate has gone
up during that same period.
According to the Resource
Recovery Facility information, this
amount of waste converts to the
equivalent of generating enough
electricity to power 589 homes for
one year!
In 2016 Republic Services also collected 665.47 tons of yard waste and 68.55 tons of bulky
items during regular bulky item pick up service.
Row turning machine at SET
J4, Attachment 1
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2017 TRASH AND YARD WASTE COLLECTION WORK PLAN
Developed with the City’s Trash Service Provider:
J4, Attachment 2
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CITY OF MAPLEWOOD
2017 TRASH AND YARD WASTE COLLECTION WORK PLAN
Republic Services proposes the following work items in 2017 which will improve on the City’s trash and
yard waste collection service.
Sustainable Trash Cart Management Plan: The City initially purchased over 10,600 carts for use in the
residential trash collection program. Republic manages the City’s carts as a requirement of the Trash
Hauling Agreement. Monthly, Republic supplies the City with trash and yard waste collection reports. It
is expected that some carts go unaccounted for when managing thousands of carts, but the rate of loss
for Maplewood’s cart is higher than expected. In 2017, Republic will continue to work with the City to
follow the Sustainable Trash Cart Management Plan. Republic will provide accurate up-to-date cart
reports and give the City reasonable notice for the purchase of additional carts and provide
documentation to City’s cart manufacturer (Otto) to ensure the City’s cart warranty procedure is
followed.
RFID Monitoring: Maplewood’s trash carts are equipped with Radio Frequency Identification Devices
(RFID) in the handles. The Trash Agreement required Republic to purchase RFID readers and install
them in all trash trucks used in Maplewood’s trash collection service. The RFID tags were installed to
allow Republic the ability to monitor cart inventory and track the time and location of cart collection.
For the first years of the contract Republic experienced issues with the RFID software installed in the
trucks and were not able to provide the City with reliable data from the readers.
In late 2015, Republic worked with Fleet Mind to upgrade the existing software. As RFID readers on
trash carts is a newer technology, there are still questions about the reliability and accuracy of the data.
Republic will work with the City to determine what information is reliable and what programming can be
supported with the current information provided by the RFID readers. Republic will continue to work
with City staff to determine how the current information provided by the RFID readers can be used in
the future. Republic will also continue to work with Fleet Mind to better tune the machine to produce
accurate data.
Residential Organics Collection: A recent study by the Minnesota Pollution Control Agency (MPCA)
found that 28% to 37% of the residential waste stream was material that could be captured in an
organics collection program. Based on the data provided in the MPCA study there are significant
opportunities for waste diversion through residential organic collection. In partnership with Republic,
City Staff looked at the options of a curbside organics collection pilot but found the infrastructure is
lacking in our area, so other options were explored. At this time the City is partnering with Ramsey
County to build a stand-alone organics drop off site to be constructed at the Maplewood Community
Center.
Republic will continue to monitor and explore the options for curbside residential organics collection in
Maplewood. If a feasible way to collect residential organics is identified, Republic will work with the City
to implement a pilot curbside organics collection program.
J4, Attachment 2
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Organize Tour of Landfill and Recycling Center: Although all material collected in the Maplewood’s
residential trash plan is hauled to the Recycling and Energy Center in Newport and processed into
refused derived fuel, there is the opportunity to learn more about local waste systems. Republic will set
up a tour of their recycling plant and landfill facility for the Environmental and Natural Resources
Commission, City Council, and City staff.
Fall Clean Up Campaign: For the fifth year, Republic will assist the City with our annual Fall Clean Up
Campaign. The Campaign will allow residents alternative options for disposing and recycling bulky items
besides driving their items to the City’s Spring Clean Up in April. For 2017, Republic will work with City
staff on options for expanding the Campaign including: increased education on reducing, reusing, and
recycling in addition to the bulky item collection; and increase the types of items collected.
City Hall Campus Organics Collection Program: Republic will continue to work with the City to expand
and enhance the existing City Hall Campus Organics Collection Program. Republic will monitor and
report on the annual amounts of organics collected and provide feedback when issues occur or
opportunities arise.
Partner with the City to Increase Waste Diversion Outreach: Republic will attend business and
community outreach events when needed. This may include, but is not limited to attending the Housing
and Economic Development Commission meetings, City Council meetings, and Chamber of Commerce
events. Additional event opportunities include events like the “Touch-a-truck” event and National Night
Out. The City will work to schedule these events with representatives from Republic.
Sharps Disposal: Every year, millions of people use needles and syringes to manage medical conditions
at home. Maplewood recently installed a medicine drop off site at City hall, however, sharps are
currently not accepted at that location. It is important that residents have a safe, simple, and reliable
way to responsibly dispose of these materials. Republic offers at-home disposal solutions with medical
sharps mail back kits. The City will work with Republic to determine if there are options for responsible
disposal of sharps as a drop off site or by promoting Republic’s mail-in program.
Improvements in Routing: Republic has been working to constantly improve routing and efficiencies in
their service. In 2017 Republic will work with staff to analyze the City’s day-certain schedule and service
areas. Maplewood has a five-day trash and recycling collection schedule, Monday through Friday. The
analysis will review possibilities for improvements to the schedule.
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0
Republic Services Annual
Review
April 10, 2017 City Council Meeting J4, Attachment 3Packet Page Number 215 of 226
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Republic Services, Maplewood’s Residential Trash and Yard Waste Contractor
Five-Year Contract (Oct. 2012-2017)
Contract Requires an Annual Review
Annual Report
Work Plan
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Sustainable Cart Management Plan (2016 and 2017)
Republic has worked with Otto, the original cart manufacturer, and City
staff to determine what is occurring with the Maplewood carts. The city
was having a higher than average number of carts have failures (i.e. cracks,
damages, or other issues) and there has been some issues with the warranty
process. Staff believes that these issues have been addressed and that we
will be able to build a robust cart inventory moving forward.
RFID Monitoring(2016 and 2017)
Republic purchased more reliable software for the RFID readers in spring of
2016. Republic has been pulling RFID reports since the software upgrade
and the data is more reliable. There are still times when the readers or the
software struggle to communicate. Republic will continue to work to
improve the reliability of the technology. J4, Attachment 3Packet Page Number 220 of 226
0
Residential Organics Collection Study
At this time the infrastructure (tipping locations
and collection points) is not in place to initiate a
City-wide curbside organics collection program.
The City will be finalizing an agreement with the
county for an installation of a stand-alone
organics collection dumpster in the parking lot of
the Maplewood Community Center
Fall Clean Up Campaign (2016 and
2017)
Republic ran its 4th fall cleanup in the city of
Maplewood. During this time, residents are
able to dispose of bulky items curbside for up
to 50% off. J4, Attachment 3Packet Page Number 221 of 226
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Promote “My Resource” to
Residents
There are currently 2,931 Maplewood residents that are
signed up for the “My Resource” application. That
encompasses 32% of the total accounts in Maplewood.
Specialized Environmental
Technology (SET)Tour
In the summer 0f 2016 republic organics a tour
of SET. All organic material collected through
the City facilities organics service is hauled to
the Rosemount.
. J4, Attachment 3Packet Page Number 222 of 226
0 J4, Attachment 3Packet Page Number 223 of 226
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Organize Tour of Landfill and
Recycling Center Republic will set up a
tour of their recycling plant and landfill facility
for the Environmental and Natural Resources
Commission, City Council, and City staff.
Sharps Disposal
Republic offers at-home disposal solutions with
medical sharps mail back kits. The City will work
with Republic to determine if there are options for
responsible disposal of sharps as a drop off site or by
promoting Republic’s mail-in program. J4, Attachment 3Packet Page Number 224 of 226
0
•Improvements in
Routing
In 2017 Republic will
work with staff to
analyze the City’s day-
certain schedule and
service areas. The
analysis will review
possibilities for
improvements to the
schedule. J4, Attachment 3Packet Page Number 225 of 226
0 J4, Attachment 3Packet Page Number 226 of 226