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HomeMy WebLinkAbout2009 12-14 City Council PacketAGENDA MAPLEWOOD CITY COUNCIL 6:30 P.M. Monday, December 14, 2009 City Hall, Council Chambers Meeting No. 24 -09 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1. Acknowledgement of Maplewood Residents Serving the Country. C. ROLL CALL Mayor's Address on Protocol: Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All comments /questions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments." E. APPROVAL OF MINUTES 1. Approval of November 23, 2009, Council Workshop Minutes 2. Approval of November 23, 2009, City Council Minutes F. VISITOR PRESENTATIONS — PART 1 Note: Visitor Presentations shall not extend past 7:00 p.m.; if time is not available to complete this item; all presenters will be instructed to remain at the meeting until this item is re- opened following Award of Bids, or return to the next Regular Meeting of the Council.) G. ADMINISTRATIVE PRESENTATIONS Note: Items G -H shall not extend past 7:00 p.m.; if time is not available to complete these items, they shall be extended by Council motion to the end of the meeting following Visitor Presentation — Part 11.) 1. Notice Of City Hall Closure - December 24 and December 31, 2009 H. COUNCIL PRESENTATIONS APPOINTMENTS AND PRESENTATIONS 1. Presentation Of Plaques To Outgoing Mayor And Councilmember Hjelle From Ramsey County League Of Local Governments J. PUBLIC HEARINGS 1. Consider Adoption Of The Wetland Ordinance And Wetland Classification Map — Second Reading K. UNFINISHED BUSINESS L. NEW BUSINESS 1. Call For Special Work Session Meeting On Thursday, January 14, 2010, For The Purpose Of Conducting Interviews For Business And Economic Development Commission (BEDC) 2. Consider Adoption Of The Energy Efficiency And Conservation Strategy 3. Consider Adoption Of A Resolution Of Support For The Department Of Natural Resources Solar Energy Legacy Grant 4. T- Mobile Tower — Conditional Use Permit And Design Review, 1961 County Road C M. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item 1. Approval Of Claims 2. Approval Of Payment Of Safari Software Maintenance Fees 3. Request Approval Of 2010 Youth Service Bureau Service Agreement 4. Temporary Gambling Permits — Ramsey Nursing Home Foundation 5. Resolution Approving Insurance Labor- Management Committee's Recommendations For Employee Group Insurance Benefits For 2010 6. Authorization To Make Payments Prior To Council Approval 7. Approval Of Lawful Gambling License — Little Canada Recreation Association At Huey's Saloon N. AWARD OF BIDS O. VISITOR PRESENTATION — PART 11 NOTE: This is a continuation of VISITOR PRESENTATIONS from earlier in the meeting and is intended to make time available if the item is not completed by 7:00 p.m. -Not intended for new visitor presentation items.) Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language.,] MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 p.m., Monday, November 23, 2009 Council Chambers, City Hall A. CALL TO ORDER Agenda Item E1 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:00 p.m. by Acting Mayor Juenemann. B. ROLL CALL A a Diana Longrie, Mayor Present Erik Hjelle, Councilmember Absent Kathleen Juenemann, Councilmember Absent John Nephew, Councilmember Present Will Rossbach, Councilmember Present APPROVAL OF AGENDA Councilmember Nephew moved to approve the agenda as subr Seconded by Councilmember Rossbach. Ayes — The motion passed. UNFINISHED BUSINESS 5:00 p.m. 1. Discussion of Commission and Board Member Appointment and Reappointment Process a. Assistant City Manager, Public Works Director, Chuck Ahl gave the report and answered questions of the council. 5:10 p.m. 2. Review of 2010 Final Budget Proposal a. Finance Director, Bob Mittet gave the report and answered questions of the council. b. Assistant City Manager, Chuck Ahl answered questions of the council. 5:40 p.m. 3. Recreational Fire Discussion a. City Attorney, Alan Kantrud gave an update on recreational fires and answered questions of the council. b. Maplewood Fire Chief, Steve Lukin answered questions of the council. c. City Manager, James Antonen answered questions of the council. November 23, 2009 City Council Manager Workshop Minutes Packet Page Number 3 of 186 E. NEW BUSINESS None. F. ADJOURNMENT Acting Mayor Juenemann adjourned the meeting at 6:10 p.m. November 23, 2009 City Council Manager Workshop Minutes Packet Page Number 4 of 186 4 MINUTES MAPLEWOOD CITY COUNCIL 6:30 p.m., Monday, November 23, 2009 Council Chambers, City Hall Meeting No.23 -09 Q 13 A CALL TO ORDER Agenda Item E2 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:31 p.m. by Acting Mayor Juenemann. PLEDGE OF ALLEGIANCE ROLL CALL Diana Longrie, Mayor Absent Erik Hjelle, Councilmember Absent Kathleen Juenemann, Acting Mayor Present John Nephew, Councilmember Present Will Rossbach, Councilmember Present D. APPROVAL OF AGENDA The following item was added to the agenda by the council: H1. League of Minnesota Cities /Metro Cities Regional Meeting — Councilmember Rossbach Councilmember Nephew Seconded by Councilmember Rossbach. Ayes — All The motion passed. E. APPROVAL OF MINU Approval of November 9, 2009, Council Manager Workshop Minutes Acting Mayor Juenemann had a correction to the last page, correcting that Mayor Longrie was absent from the meeting and it should state that Acting Mayor Juenemann adjourned the meeting. Councilmember Nephew moved to approve the November 9, 2009, City Council Meeting Minutes as amended. Seconded by Councilmember Rossbach. Ayes — All The motion passed. Approval of November 9, 2009, City Council Meeting Minutes Councilmember Nephew had corrections to the minutes on page 8 of 206, page 3 of the minutes; the minutes should reflect when Councilmember Hjelle departed the meeting during the 10 minute recess. November 23, 2009 Packet Page Number 5 of 186 1 City Council Meeting Minutes Also right above the 10 minute recess the motion there should say publish not the word pubtis. F. 9 am J. Agenda item L2. should say Adoption of the Recycling and Sanitary Sewer Rates for 2010 in the heading. The second to the motion from Councilmember Juenemann is missing And Councilmember Hjelle left the meeting and his vote should not be reflected. Councilmember Nephew moved to approve the November 9, 2009, City Council Meeting Minutes as amended. Seconded by Councilmember Rossbach. Ayes — All The motion passed. VISITOR PRESENTATIONS — PART I 1. Dave Schilling, 1955 Greenbrier Street, Maplewood. Mr. Schilling asked how many tons of salt the city bought for the roads in Maplewood for 2009. Mr. Schilling commented that the ball fields on Edgerton Street and Desoto Street had two - 300 gallon carts used to spray the park with and he asked what they were spraying the park with. His concern was that the product would go into the wetlands. 2. Mark Bradley, 2164 Woodlyn Avenue, Maplewood. Mr. Bradley is concerned about the economy and the Maplewood Mall and the tax base. ADMINISTRATIVE PRESENTA 1. Cancellation of December a. City Manager, James Ant Councilmember Rossbach move meeting. Seconded by Councilmember NE The motion passed COUNCIL PRESENTATIONS City Council Meeting ve a short report. incel the December 28, 2009, scheduled City Council Ayes — All 1. League of Minnesota Cities /Metro Cities Regional Meeting — Councilmember Rossbach said Thursday, November 19, 2009, was there last meeting. Councilmember Rossbach shared who attended the meeting and what the purpose of the meeting was. APPOINTMENTS AND PRESENTATIONS 1079 - PUBLIC HEARINGS 1. Consider Adoption Of The Revised Sign Ordinance — First Reading (Heard after K1. Because it was too early to begin the 7:00 p.m. public hearing. a. Environmental Planner, Shann Finwall gave the presentation b. City Attorney, Alan Kantrud answered questions of the council. November 23, 2009 Packet Page Number 6 of 186 2 City Council Meeting Minutes 1. CDRB Chairperson, Matt Ledvina, addressed the council and gave the report for the CDRB. Acting Mayor Juenemann opened the public hearing. 1. Mark Bradley, 2164 Woodlyn Avenue, Maplewood. 2. Mary Koppen, 1990 Ripley Avenue, Maplewood. 3. DuWayne Hejny, Hejny Rental, 1829 White Bear Avenue, Maplewood 4. Joe Fox, 1821 Myrtle Street, Maplewood. Acting Mayor Juenemann closed the public hearing. Seconded by Acting Mayor Juenemann. Ayes — All The motion passed. K. UNFINISHED BUSINESS 1. Approval of Conservation Easement For Priory "Neighborhood Preserve (This item was heard out of order because it was too soon for the public hearing to begin) a. Community Development and Parks director, DuWayne Konewko introduced the agenda item. b. Naturalist, Ginny Gaynor gave the presentation and answered questions of the council. c. City Attorney, Alan Kantrud answered questions of the council. d. Sarah Strommen, Representing Minnesota Land Trust addressed and answered questions of the council. Councilmember Rossbach moved to approve the resolution for a conservation easement for the Priory Neighborhood Preserve. RESOLUTION 09 -11 -286 APPROVING CONSERVATION EASEMENT FOR PRIORY NEIGHBORHOOD PRESERVE CITY OF MAPLEWOOD, MINNESOTA WHEREAS the Priory Neighborhood Preserve is one of the city's most treasured natural areas; and WHEREAS the Priory Neighborhood Preserve is valued for its ecological quality and the opportunities it offers for education and enjoyment of nature; and WHEREAS the Priory Neighborhood Preserve is located in one of Maplewood's Natural Area Greenways; and WHEREAS a conservation easement will permanently protect this land as a natural area; and November 23, 2009 Packet Page Number 7 of 186 3 City Council Meeting Minutes WHEREAS the City of Maplewood supports executing a conservation easement for Priory Neighborhood Preserve with Minnesota Land Trust as the easement holder; and NOW THEREFORE BE IT RESOLVED: THAT after appropriate examination and due consideration, the governing body of the City authorizes staff to proceed with filing the legal documents to grant a conservation easement for Priory Neighborhood Preserve to Minnesota Land Trust; and THAT the Mayor of Maplewood, Diana Longrie is hereby authorized to execute the conservation easement on behalf of the city. I certify that the above resolution was adopted by the City Council of the City of Maplewood, Minnesota, on November 23, 2009. Signature) Mayor City Clerk_ Date) (Date) Seconded by Councilmember Juenemann. WITNESSED: Signature) The motion passed. Returned to item J1. Acting Mayor Juenemann, Councilmember Rossbach Nay — Councilmember Nephew 2. Approve Resolution For Adoption Of Electric Franchise Tax Rates For 2010 Councilmember Nephew moved to table the adoption of the electric franchise tax rates for 2010. Seconded by Councilmember Rossbach. Ayes — All The motion to table passed. 3. Approve Resolution Accepting Proposal On The Competitive Negotiated Sale Of 2,770,000 General Obligation Refunding Bonds, Series 20098, and Providing For Their Issuance a. Finance Director, Bob Mittet gave the report. Councilmember Nephew moved to approve the resolution accepting the competitive negotiated sale of the $2,770,000 General Obligation Refunding Bonds, Series 20098 and providing for their Issuance. Seconded by Councilmember Rossbach. The motion passed. November 23, 2009 City Council Meeting Minutes Ayes — All Packet Page Number 8 of 186 4 L. NEW BUSINESS 1. Authorization To Obtain Web Streaming Services a. IT Director, Mychal Fowids gave the presentation and answered questions of the council. Councilmember Nephew moved to approve the web streaming services for all meeting bodies and all meetings. Seconded by Councilmember Rossbach. Ayes — All The motion passed. 2. Sidewalk Improvement (English Street south of Burke Circle), Project 09 -17 a. Report On Cost Of Work Done By Day Labor b. Resolution Accepting Work i. Deputy Public Works Director, City Engineer, Michael Thompson gave the report and answered questions of the council. Councilmember Rossbach moved to approve the cost Improvement (English Street south of burke Circle). Ci resolution for acce the work and authorizatic fork done by { roiect 09 -17, daet transfer. labor for the Sidewalk and approve the RESOLUTION 09 -11 -287 ACCEPTING WORK AND AUTHORIZING BUDGET TRANSFER CITY PROJECT 09 -17 WHEREAS, pursuant to resolution passed by the city council on September 14, 2009, ordering the Sidewalk Improvement (English Street south of Burke Circle), City Project 09 -17, city staff has satisfactorily completed the improvement in accordance with the approved plans and specifications, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that 1. The work completed under said contract is hereby accepted and approved by the City 2. The finance director is authorized and directed to complete a budget transfer of $5,696.22 from Fund 582 (City Project 07 -19) into the Street Maintenance budget 101 - 502 - 000 -4180 Approved this 23 day of November, 2009. Seconded by Councilmember Nephew. Ayes — All The motion passed. 3. Rice Street/TH 36 Interchange Improvements, City Project 09 -07, Resolution Ordering Preparation Of Feasibility Study a. Deputy Public Works Director, City Engineer, Michael Thompson gave the report and answered questions of the council. Councilmember Nephew moved to approve the resolution ordering the preparation of the feasibility study for the Rice1TH 36 Interchange Improvement Proiect, city Project 09 -07. November 23, 2009 Packet Page Number 9 of 186 5 City Council Meeting Minutes RESOLUTION 09 -11 -288 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to Rice/TH36 Interchange Improvements, City Project 09 -07, and to assess the benefited properties for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he/she is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. report. FURTHERMORE, funds in the amount of $20,000 are appropriated to prepare this feasibility Seconded by Acting Mayor Juenemann. Ayes — All The motion passed. 4. Approval Of Resolution Adopting 2010 Assessment Rates, Public Works Permit Fees, And Pac Charges a. Deputy Public Works Director, City Engineer, Michael Thompson gave the report and answered questions of the council. Councilmember Nephew RESOLUTION 09 -11 -289 ADOPTION OF THE 2010 ASSESSMENT RATES, PUBLIC WORKS PERMIT FEES, AND PARK AVAILABILITY CHARGES WHEREAS, the City of Maplewood has established assessment rates, permit fees, and park availability charges, and WHEREAS, city staff has reviewed the assessment rates, permit fees, and park availability charges. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: The updated assessment and improvement rates shall become effective beginning January 1, 2010. 2. The updated public works fees are approved for all related permit applications received on or after January 1, 2010. 3. The updated park availability charge shall become effective beginning January 1, 2010. 4. The rates shown will be reviewed by staff on an annual basis with recommendations for revision brought to the city council for consideration. November 23, 2009 Packet Page Number 10 of 186 6 City Council Meeting Minutes Seconded by Councilmember Rossbach. The motion passed. Ayes — All 5. Approval Of Resolution For 2010 Community Development Fees a. Community Development and Parks Director, DuWayne Konewko gave the report and answered questions of the council. Councilmember Rossbach moved to approve the 2010 building permit, planning and restaurant inspection fees for the office of Community Development. RESOLUTION 09 -11 -290 COMMUNITY DEVELOPMENT FEES WHEREAS, the Maplewood City Council has performed their annual evaluation of the fees charged by the city for building permits, planning reviews and restaurant inspections; WHEREAS, the Maplewood City Council hereby sets the following fees listed in the table entitled Table A -1 Building Permit Fees; WHEREAS, the Maplewood City Council hereby sets the Community Development Service Charges for planning and health related fees as outlined on the fee chart entitled 2010 Community Development Service Charges NOW, THEREFORE BE IT RESOL 2010 fee amounts. lewood adopt the above mentioned Maplewood City council passed th Seconded by Acting Mayor Juenemann. The motion passed. Ayes — All 6. Approval Of Lions Park Master Plan And Authorize Staff To Prepare Plans And Specifications a. Community Development and Parks Director, DuWayne Konewko gave the report and answered questions of the council. Councilmember Nephew moved to approve the Lions Park Master Plan and give staff approval to proceed with the preparation of plans and specifications. RESOLUTION 09 -11 -291 APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT CITY PROJECT 07 -25 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 07 -25, the Hazelwood Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and n on November 23, 2009. November 23, 2009 Packet Page Number 11 of 186 7 City Council Meeting Minutes WHEREAS, the City Engineer for the City of Maplewood has determined that the Hazelwood Street Improvements, City Project 07 -25, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. City Project 07 -25 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $1,215,290.14. Final payment to Tower Asphalt, Incorporated, and the release of any retainage or escrow is hereby authorized. Approved this 23` day of November 2009. Seconded by Acting Mayor Juenemann. Ayes — All The motion passed. M. CONSENT AGENDA 1. Councilmember Nephew moved to approve items 1 -11. Seconded by Councilmember Rossbach. Ayes — All The motion passed. 1. Approval of Claims Councilmember Nephew moved Approval of Claims. ACCOUNTS PAYABLE: 739,563.42 Checks # 79770 thru # 79826 Dated 11/03/09 thru 11/10/09 129,250.76 Disbursements via debits to checking account Dated 10/30/09 thru 11/06/09 81,923.85 Checks # 79827 thru # 79884 Dated 11/17/09 103,044.32 Disbursements via debits to checking account Dated 11/09/09 thru 11/13/09 1,053,782.35 Total Accounts Payable PAYROLL 509,400.85 Payroll Checks and Direct Deposits dated 11/13/09 2,229.75 Payroll Deduction check #1008222 thru #1008223 Dated 11/13/09 511,63.60 Total Payroll 1,565,412.95 GRAND TOTAL November 23, 2009 City Council Meeting Minutes Packet Page Number 12 of 186 8 Seconded by Councilmember Rossbach. The motion passed. Ayes — All 2. Resolution Accepting Donation To The Fire Department From Residential Mortgage Group Councilmember Nephew moved to approve the resolution accepting the donation to the fire department from the residential mortgage group. RESOLUTION 09 -11 -292 AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHOIRIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor's terms if so- prescribed, and; WHEREAS, Residential Mortgage Group (RMG) wishes to grant the city of Maplewood the following: $100, and; WHEREAS, Residential Mortgage Group has instructed that the City will be required to use the aforementioned for: use by the fire department to directly improve the community where the donator will be living, and; WHEREAS, the city of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agree that it will accept the gift by a four - fifths majority of its governing body's membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. The Maplewood City Council passed this resolution by four - fifths or more majority vote of its membership on November 23, 2009. Signature)Signature) Witnessed: Signature) Mayor Chief of Fire City Clerk Title) (Title) (Title) Date) (Date) (Date) Seconded by Councilmember Rossbach. The motion passed. November 23, 2009 City Council Meeting Minutes Ayes — All Packet Page Number 13 of 186 9 3. Resolution Accepting Donation To The Community Center In Memory Of North St. Paul Officer Richard Crittenden Councilmember Nephew moved to approve the resolution accepting the donation to the community center in memory of the North St. Paul Officer Richard Crittenden. RESOLUTION 49 -11 -293 ACCEPTANCE OF DONATION WHEREAS the Maplewood Community Center has received a donation of an arcade style hockey game in remembrance of North St. Paul Police Office Crittenden. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the Community Center to accept this donation. Seconded by Councilmember Rossbach.Ayes — All The motion passed. 4. Kohlman Area Street Improvements, City Pro a. Approval Of Final Project Financing Ai b. Authorize Transfer Of Excess Funds Of Fund 584 Councilmember Nephew moved to apprc 07 -21. Approval Of Final project financin transfer excess funds. Seconded by Councilmember Rossbach of fund 584. And the Authorization to Ayes — All The motion passed. 5. Lark - Prosperity Street Improvements, City Project 07 -15 a. Approval Of Final Project Financing And Closure Of Fund 584 b. Authorize Transfer Of Excess Funds Councilmember Nephew moved to approve the Lark Prosperity Street Improvements, City Project 07 -15. Approval of Final Project Financing and Closure of Fund 584. And the Authorization to transfer excess funds. Seconded by Councilmember Rossbach. Ayes — All The motion passed. 6. Hazelwood Street Improvements, City Project 07 -25, Approve Final Payment And Acceptance Of Project Councilmember Nephew moved to approve the Hazelwood Street Improvements, City Project 07- 25, Approval of the final payment and acceptance of the project. Seconded by Councilmember Rossbach. Ayes — All The motion passed. November 23, 2009 Packet Page Number 14 of 186 10 City Council Meeting Minutes 7. Approval Of Mn/DOT Agency Agreement Councilmember Nephew moved to approve the MN/DOT agency agreement. Seconded by Councilmember Rossbach. Ayes — All The motion passed. 8. Lift Station No. 17 Upgrades, Project 08 -03, Resolution Approving Final Payment And Acceptance Of Project (includes Change Order No. 1) Councilmember Nephew moved to approve the Lift Station No. 17 Upgrades, Proiect 08 -03, Resolution Approving Final Payment and Acceptance Of Project (Includes Change Order No. 11 RESOLUTION 09 -11 -294 APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT LIFT STATION NO. 17 - CITY PROJECT 08 -03 INCLUDES CHANGE ORDER NO. 1) WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 08 -03, Lift Station No. 17 Upgrades, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 08 -03, Change Order No. 1, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Lift Station No. 17 Upgrades, City Project 08 -03, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 in the amount of $8,129.50. The revised contract, and earned amount, by the contractor is $138,461.93. 2. City Project 008 -03 is complete and maintenance of these improvements is accepted by the City; and the final construction cost is $138,461.93. Final payment to Lametti & Sons, Inc., and the release of any retainage or escrow is hereby authorized. 3. The finance director is hereby authorized to close the project fund 596 upon making the necessary transfer of $165,712.60 to cover total project cost funded by the Sanitary Sewer Fund. Approved this 23` day of November 2009. Seconded by Councilmember Rossbach. Ayes — All The motion passed. November 23, 2009 Packet Page Number 15 of 186 11 City Council Meeting Minutes 9. Approval Of Resolution For Six -Month Extension To Consider Property Purchase Or Use Deed — Tax Forfeited Property Councilmember Nephew moved to approve the resolution for the six -month extension to consider the property purchase or use of deed -tax forfeited property. RESOLUTION 09 -11 -285 REQUEST TO WITHHOLD PARCELS FROM PUBLIC SALE WHEREAS, Ramsey County has informed the City of Maplewood of the opportunity for the city to acquire use deeds or to purchase two tax forfeited lots. WHEREAS, the first property is located at the northwest corner of Clarence Street and Ripley Avenue, legally described as follows: GLADSTONE, RAMSEY CO., MINN., VACATED ALLEY ACCRUING & FOLLOWING; LOT 16, BLOCK 5. PID #15- 29 -22 -32 -0069. WHEREAS, the second parcel is located on the west side of Kennard Street between Legacy Parkway and County Road D, legally described as follows: LEGACY VILLAGE OF MAPLEWOOD, LOT 2, BLOCK 1. PID #03- 29 -22 -12 -0026 WHEREAS, the City of Maplewood, has the option to request a six -month extension to delay the County's sale of these parcels to the public. The city can use this time to further evaluate the city's need for these properties and to submit the required documentation for a use deed or land purchase. NOW, THEREFORE, BE IT RESOLVED that the city council hereby formally requests by that Ramsey County withhold the parcel on the northwest corner of Clarence Street and Ripley Avenue and the parcel on the west side of Kennard Street between Legacy Parkway and County Road D for six months from public sale or auction. This will enable the city time to more thoroughly analyze their need for these parcels for public purposes and to submit the necessary application materials requesting the granting of use deeds or public purchase. The Maplewood City Council passed this resolution on November 23, 2009. Seconded by Councilmember Rossbach. Ayes — All The motion passed. 10. Approval Of 2010 SCORE Funding Grant Application Councilmember Nephew moved to approve the 2010 SCORE Funding Grant Application. SAINT PAUL - RAMSEY COUNTY DEPARTMENT OF PUBLIC HEALTH ENVIRONMENTAL HEALTH SECTION 2010 SCORE FUNDING GRANT APPLICATION November 23, 2009 Packet Page Number 16 of 186 12 City Council Meeting Minutes CITY/TOWNSHIP: CONTACT PERSON: ADDRESS: PHONE: FAX: EMAIL: SCORE GRANT REQUEST City of Maplewood Bill Priefer 1902 County Road B East, Maplewood, MN 55109 651 - 249 -2406 651- 249 -2409 bill. priefer @ci . maplewood. m n. us 1. What measurable goals does your municipality have for waste reduction and recycling activities in 2010? Please describe how progress toward these goals will be measured and evaluated. At least ONE measurable goal must be listed. Continue to increase participation at multi - family locations. Progress will be measured by examining pulls from these locations and determining if increases in material recycling tonnage were observed. Identify multi - family locations that do not currently offer recycling and enforce compliance with our ordinance that requires multi - family property owners to offer recycling services. Continue studying away from home recycling and recycling at large events and in other public spaces Pilot programs will be initiated to determine the best approach to increase recycling away from home. 2. Describe the activities a SCORE grant would be used for in your municipality and how these funds will enhance your existing waste reduction and recycling programs. Identify expenses for activities within each applicable budget category. SCORE funds will help offset the rising cost of recycling due to the shrinking revenue share from the sale of recyclables through Eureka Recycling. It is casting more to process certain materials (especially fiber) than Eureka can sell them for. The depressed markets have reduced our revenue share in 2009 by almost 100 %. PROPOSED SCORE BUDGET —SCORE EXPENSES ONLY ADMINISTRATION Total $ Please detail activities and expenses: PROMOTION ACTIVITIES Total: Please detail activities and expenses: EQUIPMENT Total: Please detail activities and expenses: 4 COLLECTION OF RECYCLABLES Total:$73,475 Please detail activities and expenses: TOTAL SCORE GRANT Requested$73,475 November 23, 2009 Packet Page Number 17 of 186 13 City Council Meeting Minutes RECYCLING BUDGET 3. Attach a copy of your 2010 municipal budget for all recycling activities, including all funding sources. If your governing body has not adopted the budget, attach the most current draft budget. PUBLIC ENTITIES LAW COMPLIANCE 4. Attach a copy of the disclosure from your haulers), or a copy of the relevant portion of any contracts with haulers, that specifies the facility at which waste collected from municipal facilities is deposited. Minn. Stat. § 115A.9302 requires haulers to disclose this information to customers annually. RESOLUTION 09 -11 -284 5. Attach a resolution from your governing body requesting the SCORE funding allocation, or a certified copy of the official proceedings at which the request was approved. SCORE grants agreements cannot be issued without such an attachment. William J. Priefer NAME OF PERSON AUTHORIZED TO SUBMIT GRANT SIGNATURE (electronic signature is acceptable) Recycling Coordinator TITLE November 9, 2009 DATE Applications will be considered complete when items 1 - 5 above are submitted and a signature is on file. Please return the completed grant application form by DECEMBER 1, 2009. SCORE Program Saint Paul - Ramsey County Department of Public Health Environmental Health Section 2785 White Bear Avenue N., Suite 350 Maplewood, MN 55109 -1320 Seconded by Councilmember Rossbach. Ayes - All The motion passed. November 23, 2009 Packet Page Number 18 of 186 14 City Council Meeting Minutes 11. Resolution In Support Of The Community Access Preservation Act — Councilmember Nephew Councilmember Nephew moved to approve the resolution in support of the community access Preservation act. RESOLUTION 09 -11 -295 IN SUPPORT OF H.R. 3745, THE COMMUNITY ACCESS PRESERVATION ACT WHEREAS, public, educational and government (PEG) channels play a significant role in Maplewood; and WHEREAS, PEG channels are a unique and valuable resource for local information and discourse for the residents of Maplewood; and WHEREAS, PEG channels televise local government meetings, including city council, city advisory boards and commissions, county board and school board meetings, so that citizens are informed about the actions taken by local elected officials; and WHEREAS, PEG channels contribute to the democratic process by providing opportunities for candidates and others, such as the League of Women Voters, to discuss local issues during election campaigns; and WHEREAS, PEG channels provide a window through which residents can view the diversity of cultures, recreational activities and artistic endeavors in their local community; and WHEREAS, PEG channels reflect the u WHEREAS, it is important to ensure that the channels continue to Maplewood; and the communities they serve; and G channels and funding for PEG channels, and to to the entire community to serve the residents of WHEREAS, HR 3745, the Community Access Preservation Act, addresses critical and immediate threats to PEG. NOW THEREFORE BE IT RESOLVED The City Council of the City of Maplewood supports immediate passage of HR 3745; and The City Council of the City of Maplewood calls on our Congressional delegation to take all possible actions in support of the passage of HR 3745, including but not limited to endorsing, co- sponsoring and voting for HR 3745, and to work for its rapid passage. Passed and adopted this 23rd day of November, 2009. Mayor: Attest: City Clerk Seconded by Councilmember Rossbach. The motion passed. November 23, 2009 City Council Meeting Minutes Ayes — All Packet Page Number 19 of 186 15 lI +- O. VISITOR PRESENTATIONS — PART 11 P. ADJOURNMENT Mayor Longrie adjourned the meeting at 9:20 p.m. November 23, 2009 Packet Page Number 20 of 186 1 City Council Meeting Minutes /4fi tuo? City of Moplewood Consultqnt lnfo , EXPENDITURE REPORI AND DIFFERENCE /lLtr.a-rr-,.r &or*< ZOO1 ACCOUNTEMPS coNsUl,TAN't TOTALS (9-28-09)EXPENDITURE DETAIL REPORT ( l r-24-09)DIFFERENCE 10,1 58.00 0.00 l0.l 58.00 AMERICAN ENGINEERING 0.00 t.609.20 1.609.20 APPLIED ECOLOGICAL SERVICES 27,123.00 0.00 27.123.00 BAUMAN, GAYLE 3,150.00 0.00 3.150.00 BRAUN INTERTEC CORP.67,002.00 s7,179.80 q R), ,o BRIGGS & MORGAN 12,750.00 0.00 12.7.50.00 COMMISSIONER OF TRANSPORTATION 0.00 7.184.34 7.184.34 DAVIS & LAGE,RMAN INC.3,000.00 0.00 1.000.00 FAUST. DAN 23,800.00 0.00 23.800.00 INFRATECH TECHNOLOGIES INC 0.00 3,016.65 3.016.65 KIMLEY-HORN 1,216,689.00 1,n4,s73.48 t02.tts.s2 MCKINZIE METRO APPRAISAL 250.00 0.00 250.00 MFRA I 63,251 .00 0.00 163,25 l .00 MOODY'S INVESTOR SVC 11.000.00 0.00 l 1,000.00 PARGROUP 14,644.00 0.00 14,644.00 RAMSEY COUNTY PUBLIC WORKS 0.00 28,1 0s.63 28.105.63RATWIK, ROSZAK & MALONEY 5,91 1.00 0.00 5.91 I .00 S.E.H.8l I ,204.00 5s4.71 8.45 256.485.55 SANDERS WACKER BERGLY INC.4,420.00 0.00 4,420.00 SPRINGSTED INC.100,661.00 0.00 I 00,661 .00SSTREE&HORTICULTURE 8,150.00 0.00 8.1 50.00 TAUTGES, REDPA TH, LTD.69,206.00 0.00 69.206.00 TERRACON CONSULTANTS ,INC 0.00 3 8,528.50 38.528.50ULTIMATE DRAIN SERVICES INC.3,130.00 0.00 3.1 30.00 URS CORPORATION 0.00 224,981.66 224,98t.66 $2,555,499.00 $2,029,897.71 $1,132,453.25 Compiled by Elizabeth A. Sletten Page 1 DIFFf,Rf,NCI $1,132,453.25 200h City of Moplewood Consuhont lnfo EXPENDITURE REPORT AND DIFFERENCE 2008 CONSULTANT TOTALS 9-28-09 $2,555,499.00 45v" t EXPE,NDITURE DI,TAIL Rf,PORT 1l-24-09 $2,029,897.71 35v" Page 2 ./ -/,a Compiled by Elizabeth A. Sletten City of Moplewood Consultont lnfo 2008 CONSULTANT TOTALS - 9-28-09 EXPENDITURE DETAIL REPORT - II-24-09 DIF'FERENCE BRAUN INTERTEC CORP.67,002.00 57,179.80 9,822.20 KIMLEY.HORN l ,216,689.00 I,lL4,573.48 102,115.52 S.E.H.8l1,204.00 554,718.45 256,485.55 $2,094,895.00 $1,726,471.73 s368,423.27 DITT'ERENCE coNstrt,l ANl,..OTAI,S 9-28-09 50v. IXPU\I)n l RII D}]'IAII, REPORI' I l-2.t-09 13"/. KIMLEY-HORN DIt'['T]RENCE 1"/.CONST]I,1'AN'T 'I O',t At,S 9-2tt-o9 500/" f,XPf,NDITT]RI] D1]TAIL Rf,PORI' tt-24-09 460/0 s.E.H. DII]IT:RT]NCI] t6,vo coNstrL'IANI' 'l o1'ALS 9-2E-09 50"/. EXPf,NI)I'I'IIRH DE'IAIL REPORT I t-24-09 340/. Compiled by Elizabeth A. Sletten BRAUN INTERTEC CORP. Agenda Item G1 AGENDA REPORT TO: City Manager, Jim Antonen FROM: Charles Ahl, Assistant City Manager SUBJECT: City Hall Closure — December 24 and December 31 DATE: December 9, 2009 INTRODUCTION As part of the Mandatory Leave plan that has been approved for all bargaining groups in 2009, employees are required to use all leave hours granted during the 2009 calendar year. In order to supplement that plan, City Hall will be closed on December 24 and December 31. All non - essential employees will be required to use their leave /vacation for those days, if they choose to be paid for those hours. This closure does not represent an additional paid holiday for the non- essential employees. They must use vacation pay or annual leave pay for these days. City Hall operations, along with maintenance operations [unless called out for emergencies, such as snow plowing] will be shut down from December 24 through Sunday, December 27 and again the following weekend from December 31 through Sunday, January 3. All essential employees [mainly Police — Fire personnel] will work normal schedules on these days and will not be impacted by this action. RECOMMENDATION It is recommended that the City Council affirm that City Hall will be closed on December 24, 2009 and December 31, 2009. Packet Page Number 21 of 186 THIS PAGE IS INTENTIONALLY LEFT BLAND Packet Page Number 22 of 186 Agenda Item J.1 MEMORANDUM TO: James Antonen, City Manager FROM: Shaon Finwall, AICP, Environmental Planner Virginia Gaynor, Natural Resources Coordinator DuWayne Konewko, Community Development and Parks Director SUBJECT: Consider Adoption of the Revised Wetland Ordinance and Wetland Classification Map — Second Reading DATE: December 7, 2009 for the December 14 City Council Meeting INTRODUCTION Wetlands serve beneficial environmental and economic functions. They maintain water quality by filtering pollutants and reduce flooding and erosion, they provide food and habitat for wildlife, open space for human interaction, and they are an integral part of the city's environment. Development surrounding wetlands may degrade, pollute, or accelerate the aging of wetlands. Regulating land use around wetlands is therefore in the public interest. The City of Maplewood has over 300 wetlands. The city regulates land use around these wetlands through our wetland ordinance; which was originally adopted in 1996 and has been under review and revision by the environmental and natural resources commission and the city council since 2006. BACKGROUND On November 9, 2009, the city council approved the first reading of the wetland ordinance and the wetland classification map. The motion to approve the first reading of the ordinance included a request for staff to review language submitted by Sharon Sandeen for reduced buffers for single family property owners with the implementation of best management practices. The city council also directed staff to publish the second reading of the wetland ordinance in the December City News and mail notices of the date to all property owners within 200 feet of a newly classified Manage A wetland. This directive has been completed. On November 16, 2009, the environmental and natural resources commission reviewed the draft wetland ordinance (minutes attached — Attachment 1). The last input received by the commission was in October 2008, prior to the new ordinance formatting and several changes made by the city council based on resident concerns. The commission recommended approval of the revised ordinance, with recommendations for the second reading as highlighted below. DISCUSSION Reduced Buffers for the Implementation of Best Management Practices Resident Proposal for Reduced Buffer Incentive During the first reading of the ordinance Sharon Sandeen, a resident assisting the city on the drafting of the wetland ordinance, suggested the following language for allowing reduced buffers on single family properties with the implementation of best management practices: Single- family residential homeowners who live next to a Manage A or Manage B wetland or a stream and who engage in best management practices may apply to the city for a reduction of up to 25 feet in the buffer width applicable to their property. Such application 1 Packet Page Number 23 of 186 shall be reviewed by city staff and approved upon a showing that the best management practice results in a significant reduction of stormwater runoff entering the nearby wetland or stream from the applicant's property. The reduced buffer zones will be applicable for so long as the best management practices on which the application is based remain in place. Environmental and Natural Resources Commission Review of Reduced Buffer Language The environmental and natural resources commission discussed this proposal at their November meeting. In summary, the commission stated that it would be extremely difficult for staff to equate the possible water quality benefits of a best management practice versus the wildlife habitat loss by the reduction of native or naturalized buffers. The ordinance allows property owners adjacent wetlands a substantial use of their land with minimal restrictions and adding such a program would make the ordinance more difficult to monitor and enforce. Staff Review of Reduced Buffer Language The ordinance exempts pre - existing, nonconforming lawn areas (land located within a required buffer but maintained as lawn) from most of the buffer restrictions. Thus, a reduction in buffer width in this situation would not be an incentive since there are no lawn area uses that are restricted in the nonconforming lawn area except for building of structures over 120 square feet in area). For buffers of native or naturalized vegetation, it is not clear that full -scale restoration or best management practices outside the buffer would be more effective than the existing buffer. Every situation would differ, some may maintain or enhance wetland quality and some may reduce it. One goal of the ordinance is to ensure that the quality of buffers and wetlands improves over time, rather than deteriorates. At a minimum, staff does not want to lose buffers that are currently native or naturalized vegetation. With this in mind, staff discussed the language with Ms. Sandeen to determine how such an incentive program might work. Staff stressed the impracticality of developing a model that would ensure the best management practices undertaken would mitigate the loss of native or naturalized buffers. In addition, staff pointed out the difficulty of monitoring reduced buffers over time, ensuring the best management practice is still viable years after installation, and weighing the benefits of the reduction of stormwater runoff with the loss of native or naturalized buffers that serve as valuable wildlife habitat. It was during this conversation that staff learned that Ms. Sandeen did not want the city to lose native or naturalized buffers with this incentive program, but was mainly referring to a reduction in buffers from the wetland ordinance for nonconforming lawn areas. So it would seem the only purpose for such an incentive program would be to allow homeowners to build structures within the reduced buffer area, as that is the only use which is restricted in the nonconforming lawn areas. Based on staff's analysis of the difficulty of monitoring a reduced buffer incentive program and the environmental and natural resources commission recommendation against the program, staff has not added the language to the wetland ordinance. Environmental and Natural Resources Commission Review of Reformatted Ordinance The commission found the new ordinance format and most of the content to be an improvement. The commission recommended approval of the wetland ordinance with the following proposed changes: 2 Packet Page Number 24 of 186 Wetlands adjacent to lakes: The commission noted that the science behind the need for a 50 -foot buffer for water quality had never been disputed. Because of the city's impaired water issues, the ordinance should require a 50 -foot minimum buffer for wetlands adjacent to lakes in particular. The commission recommended the following changes to buffers for wetlands adjacent to lakes: Manage A — 75 feet; Manage B — 50 feet; Manage C — 2-a 50 feet. Since all five of Maplewood lakes with adjacent wetlands have Manage A or B wetland classifications, the change would not affect these wetlands, but should be added in the event a wetland is downgraded to a Manage C in the future. The change has been made to the attached wetland ordinance (Attachment 2). As indicated in the ordinance, buffers for wetlands adjacent to lakes would apply until the city adopts a new shoreland ordinance which would include the regulation of these wetlands. 2. Wildlife habitat: The commission expressed concern that the protection of wildlife habitat was lacking in the new version of the purpose statement. To address this concern, staff added the following purpose statement to the attached wetland ordinance Attachment 2): Wetlands and buffers provide habitat for aquatic, semi - aquatic, and terrestrial wildlife, including rare, threatened, or endangered species. They provide breeding, nesting and feeding grounds for many forms of plant and animal life. Many species of wildlife require both wetlands and their associated upland buffers for survival. Protecting wetlands and buffers is essential for preserving the diversity of plant and animal species in the city. Resident Proposal for Other Changes and Review Grammatical Changes: Prior to the first reading of the wetland ordinance, Linda Bryan, Maplewood resident, submitted a review of the ordinance. Most of the changes proposed are grammatical in nature and help to better clarify the intent of the ordinance. These minor changes have been made to the attached wetland ordinance (Attachment 2). Wetland Buffer Management Worksheet: The ordinance clarifies what types of activities can take place in a wetland buffer and what types of activities would require the submittal of a wetland buffer management worksheet. The purpose of a worksheet is to ensure protection of wetlands and buffers by offering staff review and technical support prior to certain alteration activities in a buffer. Ms. Bryan noted that the worksheet was not included for the city council's review. Based on this concern, staff is attaching a draft wetland buffer management worksheet Attachment 4). Also attached is the guide to wetland buffers previously submitted to the city council (Attachment 5). The guide is the complement document to the worksheet, which describes in layman's terms the permitted and prohibited activities within a buffer, and the activities that would require the submittal of a worksheet (Attachment 5). RECOMMENDATION Approve the second reading of the attached ordinance (Attachment 2). This ordinance revises the city's wetland regulations and adopts by reference the new wetland map (Attachment 3). Attachments: 1. November 16, 2009, ENR Commission Minutes 2. Wetland Ordinance 3. Wetland Map 4. Draft Wetland Buffer Management Worksheet 5. Draft Guide to Wetland Buffers 3 Packet Page Number 25 of 186 Attachment 2 AN ORDINANCE AMENDING THE ENVIRONMENTAL PROTECTION AND CRITICAL AREA ARTICLE OF THE CITY CODE Changes made to ordinance since the November 9, 2009, first reading are underlined if added and stricken if deleted.) The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: This amendment revises portions of Article VII. (Environmental Protection and Critical Area) dealing with wetlands. Section 1. Findings. a. Wetlands serve a variety of beneficial functions. Wetlands help maintain water quality by filtering suspended solids and pollutants. They reduce flooding and erosion, They provide open space for human interaction, and are an integral part of the city's environment. Depending upon their type, size, and location within a watershed, they represent important physical, educational, ecological, aesthetic, recreational, and economic assets of the city. Properly managed wetlands are needed to support the city's efforts to reduce flooding and to protect the public health, safety, and general welfare. b. Wetlands and buffers Drovide habitat for aauatic. semi - aquatic. and terrestrial wildlife including rare, threatened, or endangered species. They provide breeding, nesting and feeding grounds for many forms of plant and animal life. Many species of wildlife require both wetlands and their associated upland buffers for survival. Protecting wetlands and buffers is essential for preserving the diversity of plant and animal species in the city. c.b- Streams are also significant elements of the city's hydrologic system. Streams flow into wetlands and lakes, provide food and habitat for wildlife, provide open space, and are an integral part of the city's environment. Like wetlands, streams are an important physical, ecological, aesthetic, recreational, and economic asset. d.4r.- Various existing state and federal laws restrict activities and development within wetlands and streams. The city finds that development adjacent to and surrounding wetlands may also degrade and pollute wetlands or accelerate the aging or elimination of wetlands and that development next to streams may degrade, pollute, or damage streams and, in turn, degrade other surface waters downstream. Regulating development and land use around wetlands and streams is therefore in the public interest. e.d- As defined and used herein, buffers are land areas adjacent to wetlands and streams that are deemed important for maintaining the health and valuable functions of such wetlands and streams. Restricting development of and land use in buffers recognizes that the surrounding upland impacts the quality and functions of wetlands and streams and, therefore, is in the public interest. Packet Page Number 26 of 186 f.e- Buffers lap nted with native or naturalized vegetation serve the following functions: 1) Stabilize soil and prevent erosion. 2) Preserve and enhance the quality of surface water qty by reducing the input of suspended solids, nutrients, and harmful chemical substances that may adversely impact public health or aquatic habitat. 3) Filter suspended solids, nutrients, pollutants, and harmful substances so that they do not enter the wetland or stream 4) Moderate water level fluctuations during storms. 5) Protect beneficial plant life and provide habitat for wildlife. 6) Provide shade to reduce the temperature of both stormwater runoff and the wetland, thereby helping to maintain the conditions for healthy aquatic life. 7) Reduce the adverse impacts of human activities on wetlands and streams and thereby preserve them in a natural state. g f- In addition to regulating development and land use around wetlands, this ordinance is intended to educate the public (including appraisers, owners, potential buyers, and developers) about the importance of wetlands and streams and the functions of buffers and to encourage property owners who live adjacent to and/or near wetlands and streams to be responsible stewards by managing and enhancing the quality of buffers as hereinafter described. Section 2. Definitions. The following words, terms, and phrases when used in this ordinance shall have the meanings ascribed to them in this section, except where the context of the word, terms, and phrases clearly indicates a different meaning. Administrator means the director of the community development department or other person or persons charged with the administration and enforcement of this ordinance. Alteration means human action that adversely affects the vegetation, hydrology, wildlife or wildlife habitat in a wetland, stream or buffer, including grading, filling, dumping, dredging, draining, paving, construction, application of gravel, discharging pollutants (including herbicides and pesticides), and compacting or disturbing soil through vehicle or equipment use. Alteration also includes the mass removal or mass planting of vegetation by means of cutting, pruning, topping, clearing, relocating, or applying herbicides or any hazardous or toxic substance designed to kill plant life. Alteration does not include the following activities in a buffer a. Walking, passive recreation, fishing, or other similar low- impact activities b. The maintenance of pre - existing, nonconforming lawn area. Packet Page Number 27 of 186 C. The removal of trees or vegetation that is dead, dying, diseased, noxious, or hazardous in a manner that does not cause the compacting or disturbing of soil through vehicle or equipment use. d. The removal of noxious weeds by non - chemical methods, or by means of chemical treatment in accordance with application methods that prevent the introduction afe designed tO PFeVe t the dissipatien of toxic chemicals into wetlands and streams. e. The removal of non- native shrubs, such as buckthorn, if: 1. there is little chance of erosion; and 2. site is flat or generally has GRIY Gligh slopes less than 6 percent grade and 3. cut and treat method of removal is used on shrubs less than one -half ( ' 12) inches in diameter (not pulling). Selective management of vegetation as follows 1. Selective pruning of trees or shrubs in order to enhance their health. 2. Selective removal of tree saplings (less than 2 inches in diameter) in order to enhance wildlife value of the buffer. 3. Selective removal of non - native trees. 4. Selective removal of non- native weeds. 5. Selective seeding or planting of vegetation that is native to Minnesota. g. Installation of temporary fencing without footings. h. Projects within the buffer which are the subject of a wetland buffer management worksheet approved by the administrator Git , such as the conversion of lawn area to native or naturalized. Best management practices (BMP's) mean measures taken to minimize negative effects of stormwater runoff on the environment including, but not limited to, installation of rain gardens, infiltration basins, infiltration trenches, retention basins, filters, sediment traps, swales, reduction Packet Page Number 28 of 186 of impervious surfaces, planting of deep - rooted native plants, landscape and pavement maintenance. Buffers are land areas adjacent to wetlands and streams in which development and land use are restricted as set forth herein and in which the growth of native and naturalized plants and trees are to be preserved and encouraged in accordance with this ordinance. Clearing means the cutting or removal of vegetation. Enhancement means an action that increases the functions and values of a wetland, stream, or buffer. Erosion means the movement of soil or rock fragments, or the wearing away of the land surface by water, wind, ice, and gravity. Infiltration basin means a pond or basin that captures stormwater and allows it to soak into the ground. An infiltration basin will typically drain within forty -eight (48) hours of a storm event. Lake means an area of open, relatively deep water that is large enough to produce a wave - swept shore. Lake shall also be defined as a "public water" as delineated and listed in the city's shoreland ordinance (Article IX). Large -scale proiect means a vegetation maintenance, control, removal, mitigation or restoration project that will affect more than fifty percent (50 %) of a buffer located on a piece of property. Lawn area means that area within a buffer with maintained m °wed landscape, including areas of mowed turf grass, gardens, play areas, work areas, patios, play structures, and nonpermanent structures. Lawn area does not include: (1) areas within a buffer consisting of native or naturalized vegetation; and (2) the land area that is outside of a buffer. Minnesota Routine Assessment Method (MnRAM) is a scientific methodology to assess the aualitv of wetlands. Mitigation means an action that reduces, rectifies, eliminates, or compensates for the alteration of a buffer or wetland. Native area means an area where native vegetation exists. Native vegetation means tree, shrub, grass, or other plant species that are indigenous to the Twin Cities metropolitan area that could have been expected to naturally occur on the site. Native vegetation does not include noxious weeds. Naturalized area means an area where naturalized vegetation exists and does not include a lawn area. Naturalized vegetation means tree, shrub, grass, or other plant species that exists on a site naturally without having been planted or maintained as a lawn area. It may be a native or non- native species. Nonconforming lawn area means that area within a buffer with maintained landscape (lawn area) as of the date of adoption of this ordinance. Once a nonconforming lawn area is 0 Packet Page Number 29 of 186 converted to native or naturalized buffer, it loses its legal nonconforming status and may not thereafter be treated as a nonconforming lawn area. Noxious weed means plants listed as prohibited noxious weeds in the Minnesota Noxious Weed Law. (See also weed.) Ordinary high water mark (OHWM) means a mark delineating the highest water level maintained for enough time to leave evidence upon the landscape. The ordinary high water mark is commonly that point where the natural vegetation changes from predominantly aquatic to predominantly terrestrial. Public waters means water basins assigned a shoreline management classification by the Minnesota Department of Natural Resources commissioner under Minnesota Statutes, sections 103F.201 to 103F.221, except wetlands less than 80 acres in size that are classified as natural environment lakes. Rain garden means an infiltration basin that is planted as a garden that allows water to infiltrate within forty -eight (48) hours of a storm event. Restoration means restoring a wetland, stream, or buffer in whole or in part to a condition that is similar to that before development of the surrounding area. Selective means vegetation management done in a naturalized or native buffer, where a minimal amount of vegetation is altered, with the goal of improving ecological quality of the buffer and/or its ability to filter stormwater runoff. viability of Aative A-r n.atuFalized plants Ar tA rerneve non-native vegetation. Stelec-AiNge. plantiRg Gf plants refiers to ap-tions taFgeted at individual paFts of plants -and treeas f9F the puFppse A typiG of tive Pegettatip -n. vLBILeGti/- -ave•S Ant iRG16 arge _cnale nrniortc Semipublic means land that is maintained by a private organization for public use. Setback means the minimum horizontal distance between a structure and the nearest edge of the wetland, stream, or buffer. Slope means the inclination of the natural surface of the land from the horizontal; commonly described as a ratio of the length to the height. Stormwater pond means a pond that has been created to capture stormwater runoff. It is These are not a natural wetlands. Stormwater is often piped into these stormwater ponds but may also enter through sheet runoff. Stormwater pond edge means the normal high water level for a stormwater pond Packet Page Number 30 of 186 Straight -edge setback is measurement to determine the allowable setback of an addition to an existing house, garage, deck or driveway which is located closer to or within the required buffer. Straight -edge setback additions are measured by using the exsting edge of the house, garage, deck, or driveway located nearest to the edge of a buffer, wetland, or stream and extending that line in a parallel direction. No portion of the addition can encroach closer to the edge of a buffer, wetland, or stream than the existing structure. Stream means those areas where surface waters produce a defined channel or bed. A defined channel or bed is land that clearly contains the constant passage of water under normal summer conditions. Structure means anything constructed or erected that requires location on the ground or attached to something having location on the ground. Sustainable design means a development design which minimizes impacts on the landscape. Temporary erosion control means methods of keeping soil stable during construction or grading. Temporary erosion control measures include, but are not limited to, silt fencing, erosion control blankets, bale slope barriers, or other best management erosion control methods approved by the city. Variance means a deviation from the standards of this ordinance that is not specifically allowed. Vegetation means any plant life growing at, below, or above the soil surface. Weed means a plant which causes damage in some way to native vegetation or ecosystems. See also noxious weed.) Wetlands means those areas of the city inundated or saturated by groundwater or surface water at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions. Wetlands generally include swamps, marshes, bogs, and similar areas as defined. Where a person has removed or mostly changed the vegetation, one shall determine a wetland by the presence or evidence of hydric or organic soil and other documentation of the previous existence of wetland vegetation such as aerial photographs. This definition does not include lakes or stormwater ponds as herein defined. Wetlands adjacent to lakes means those areas of land or vegetation that have been classified as wetlands by an applicable Watershed District in accordance with the Minnesota Routine Assessment Method (MnRAM) system but which are attached to or part of the edge of a lake as defined herein. Wetland classes are defined follows. a. Manage A wetlands are based on the "Preserve" wetland classification as defined in MnRAM. These wetlands are exceptional and the highest - functioning wetlands in Maplewood. b. Manage B wetlands are based on the "Manage 1" wetland classifications as defined in MnRAM. These wetlands are high - quality wetlands. Packet Page Number 31 of 186 C. Manage C wetlands are based on the "Manage 2" wetland classifications as defined in MnRAM. These wetlands provide moderate quality. d. Stormwater Pond — These are ponds created for stormwater treatment. A stormwater pond shall not include wetlands created to mitigate the loss of other wetlands. Wetland functions mean the natural processes performed by wetlands These include, suG -a: providing wildlife food and habitat, maintaining the availability and quality of water, s -sh-as purifying water, acting as a recharge and discharge area for groundwater aquifers, ap.4 moderating the flow of surface water and stormwater fin'us, and performing other functions including but not limited to those set out in U.S. Army Corps of Engineers regulations. Wetland buffer management worksheet is a printed form available through the community development department w^pt which is required to be completed by a property owner who wishes to undertake certain Rep °°'°^ activities in a wetland or stream buffer. The activities Proposed by the property owner on the worksheet must be approved by the administrator rites prior to any non - selective work in the buffer. Wetland or stream edge means the line delineating the outer edge of a wetland or stream. The wetland edge shall be established using the Federal Manual for Identifying and Delineating Jurisdictional Wetlands dated January 10, 1989, and jointly published by the U.S. Environmental Protection Agency, the U.S. Fish and Wildlife Service, the U.S. Army Corps of Engineers and the U.S. Soil Conservation Service, or succeeding publication that is adopted by the Federal Government. The applicable watershed district must verify this line. Section 3. Applicability and Effective Date. a. Applicability. This ordinance shall take effect after the city publishes it in the official newspaper. 2. Except as specified elsewhere in this ordinance, this ordinance shall apply to all real property which is located in a wetland, stream, or buffer or any person or use that would alter a wetland, stream, or buffer after adoption of this ordinance December 14, 2009 }. 3. The city adopts the wetland classification map dated ( December 14, 2009 add which is based on wetland classifications from the MnRAM studies and assigned by the applicable watershed district. Other wetland classification regulations are as follows: a. The city council will adopt changes to the wetland map which are based on MnRAM studies conducted and approved by watershed districts. b. Any wetland not currently assigned a classification based on MnRAM studies as of the date of the adoption of this ordinance ( December 14, 2009 )shall carry over the city's April 24, 1995, wetland classifications and shall be assigned the following management classes: 7 Packet Page Number 32 of 186 1) Class 1 wetlands are defined as Manage A wetlands. 2) Class 2 wetlands are defined as Manage A wetlands. 3) Class 3 wetlands are defined as Manage B wetlands. 4) Class 4 wetlands are defined as Manage C wetlands. 5) Class 5 wetlands are defined as stormwater ponds. C. Wetlands adjacent to lakes will be regulated by this ordinance until December 31, 2012, or until the city adopts a new shoreland ordinance that includes the regulation of these wetlands, whichever occurs first. d. Appeals to the wetland classifications are within the jurisdiction of the applicable watershed district and shall be filed and heard pursuant to the administrative review process of that district. In the event that an appeal is granted, the city will recognize the results of that appeal for purposes of the classification of wetlands within the city. 4. When any provision of any ordinance conflicts with this ordinance, the provision that provides more protection for buffers, wetlands, or streams shall apply unless specifically provided otherwise in this ordinance. This also applies to the applicable watershed district regulations. b. Exemptions. This section ease -does not apply to the following property located in the city limits of Maplewood: Property which is located within a buffer, but is separated from the wetland or stream by an existing road. 2. n-PrU and structures not in conformity with the regulations prescribed in this ordinance as of its effective date shall be regarded as nonconforming and may continue. 3. g -4Lawn areas not in conformity with regulations prescribed in this ordinance as of its effective date shall be regarded as nonconforming and may continue. A Nnonconforming lawn areas will lose its legal nonconforming status if it is converted to native or naturalized buffer and may not thereafter be treated as a lawn area. Section 4. Buffer Widths and Requirements. a. Minimum buffers. The following are the minimum required buffer widths and structure setbacks: E Packet Page Number 33 of 186 Buffer Wetland Classes Manage A Stormwater Streams Manage B Manage C Pond Minimum Buffer Width 100 ft. 75 ft. 50 ft. 10 ft. Structure Setback from Edge of Buffer 0 0 0 10 ft. b. Buffer measurement. Buffers shall be measured from the wetland or stream edge. C. Buffers containing slopes. For new development or construction on slopes greater than eighteen percent (18 %) that are within a buffer, the buffer width shall be increased to ten (10) feet beyond the apex of the slope. Extension of the buffer for steep slopes shall apply to all wetland classes. d. Buffers for wetlands adjacent to lakes. In light of the fact that lakes perform different functions than wetlands and streams and are used for different recreational purposes, wetlands adjacent to lakes and their designated buffers shall have alternative buffers r-equir The following alternative buffers for wetland adjacent to lakes will apply until December 31, 2012, or until the city adopts a new shoreland ordinance that includes the regulation of these wetlands, whichever comes first. Buffer Wetland Classes (for Wetlands Adjacent to Lakes) Manage A Manage B Manage C Minimum Buffer Width 75 ft. 50 ft. 50 ft. 25 ft e. Average Buffers: Recognizing that there are instances where, because of the unique physical characteristics of a specific parcel of land, the averaging of buffer width for the entire parcel may be necessary to allow for the reasonable use of the land during a development or construction project. In such cases decreasing the minimum buffer width will be compensated for by increased buffer widths elsewhere in the same parcel to achieve the required average buffer width. The average buffer standards set forth below may be applied based on an assessment of the following: a) Undue hardship would arise from not allowing the average buffer, or would otherwise not be in the public interest. b) Size of parcel. C) Configuration of existing roads and utilities. d) Percentage of parcel covered by wetland. e) Configuration of wetlands on the parcel. Packet Page Number 34 of 186 f) Averaging will not cause degradation of the wetland or stream. g} Averaging will ensure the protection or enhancement of portions of the buffer which are found to be the most ecologically beneficial to the wetland or stream. 2. The following are the average buffer widths: Buffer Wetland Classes Manage A Streams Manage B Manage C Minimum Buffer Width 75 ft. 50 ft. 50 ft. Average Buffer Width 100 ft. 75 ft. NIA 3. Average buffer measurement. Average buffer measurement shall be determined by averaging the buffer along the wetland edge situated on the subject property, not the entire wetland. 4.3- A mitigation plan is required for construction of development projects which meet the requirements described in Section 5.d. (Mitigation). 5.4- The appropriateness of using average buffers will be evaluated as part of the review of the contractor's or owner's development application. The average buffer used must be within the spirit and intent of this ordinance and must meet one or more of the requirements described in Section 7 (Best Management Practices). 6. The administrator must approve average buffer. 7. If an averaoe buffer is denied by the administrator. an applicant may appeal the denial by submitting a written appeal request to the administrator within fifteen 051 days of the administrator's written denial of the average buffer. The administrator shall send appeals of average buffers to the environmental and natural resources commission for review. commission, an applicant may appeal the denial by submitting a written appeal request to the administrator within fifteen 051 days of the commission's denial of the average buffer. The administrator shall send these appeals to the city council for final review. Section 5. Development and Construction. a. Unless an exemption applies, the following development and construction activities are not allowed in wetlands, streams, or buffers: Alterations, including the filling of wetlands. iK Packet Page Number 35 of 186 2. The construction of structures. 3. Projects which convert native or naturalized areas to lawn area. 4. The construction of stormwater drainage facilities, sedimentation ponds, infiltration basins, and rain gardens within a buffer. 5 Tho dicrhar'giRg Discharge of stormwater to a wetland not in compliance with the city's stormwater management ordinance (Section 44 -1245, or subsequent ordinances). b. Exemptions. This section erdipamr -e does not apply to the following activities in a buffer: Walking, passive recreation, fishing or other similar low- impact activities. 2. The maintenance of pre - existing, nonconforming lawn area. 3. The removal of trees or vegetation that is dead, dying, diseased, noxious, or hazardous in a manner that does not cause the compacting or disturbing of soil through vehicle or equipment use. 4. The removal of noxious weeds by non - chemical methods, or by means of chemical treatment in accordance with application methods that prevent the introduction aFe deli. Red t pFeyeRt the dissipati of toxic chemicals into wetlands and streams. 5. The removal of non- native shrubs, such as buckthorn, if: a) there is little chance of erosion; and b) site is flat or generally has e^I. Sligh slopes less than 6 percent grade and C) cut and treat method of removal is used on shrubs less than one -half ( ' l2) inches in diameter (not pulling). 6. Selective management of vegetation as follows a) Selective pruning of trees or shrubs in order to enhance their health. b) Selective removal of tree saplings (less than 2 inches in diameter) in order to enhance wildlife value of the buffer. C) Selective removal of non- native trees. d) Selective removal of non - native weeds. e) Selective seeding or planting of vegetation that is native to Minnesota. lit Packet Page Number 36 of 186 Pon-pative vegetation is aGGE)Mpl.shed by usiRg best pFaGtiG-PG that ;;Fe desigRed W eliminate the pGssihility of coil gmmnaGtinn and erncinn ale Gtilln nri anin of traac to anhanna the health of vegetation tent to imnrnl aacthntinc or gain a view) Celentive ramnval of saplings Qelenfive remA - yal gf h.erhaneguc vegetat (grasses flGWerc ferns)0 0 7. Installation of temporary fencing without footings. 8. Projects within the buffer which are the subject of a wetland buffer management worksheet approved by the administrator rites, such as the conversion of lawn area to native or naturalized. 9. Public or semi - public streets and utilities. The city council may waive the requirements of this ordinance for the construction or maintenance of public or semipublic streets and utilities through buffers where it determines that there is a greater public need for the project than to meet the requirement of this ordinance. In waiving these requirements the city council shall apply the following standards: a) The city may only allow the construction of public or semipublic utilities and streets through buffers where there is no other practical alternative. b) Before the city council acts on the waiver the planning commission and the environmental and natural resources commission shall make a recommendation to the city council. The planning commission shall hold a public hearing for the waiver. The city shall notify the property owners within five hundred (500) feet of the property for which the waiver is being requested at least ten (10) days before the hearing. C) Utility or street corridors shall not be allowed when endangered or threatened species are found in the buffer. d) Utility or street corridors, including any allowed maintenance roads, shall be as far from the wetland as possible. e) Utility or street corridor construction and maintenance shall protect the wetland and buffer and avoid large trees as much as possible. f) The city shall not allow the use of pesticides or other hazardous or toxic substances in buffers or wetlands -however, in some situations the use of herbicides may be used if prior approval is obtained from the administrator ^ g) The owner or contractor shall replant utility or street corridors with appropriate native vegetation, except trees, at preconstruction densities or greater after construction ends. Trees shall be replaced as required by city ordinance. 12 Packet Page Number 37 of 186 h) Any additional corridor access for maintenance shall be provided as much as possible at specific points rather than to the road which is parallel to the wetland edge. If parallel roads are necessary they shall be no greater than fifteen (15) feet wide. i) The city council, upon recommendation of the administrator ^i+stan may require additional mitigation actions as a condition of granting the waiver. 10. Public or semipublic trails. The city may waive the requirements of this ordinance for the construction or maintenance of public or semipublic trails through buffers, and boardwalks in wetlands, where it determines that there is a greater public need for the project than to meet the requirement of this ordinance. In waiving these requirements the city shall apply the following standards: a) Trails shall not be allowed when endangered or threatened species are found to be present in the buffer. b) Buffers shall be expanded, equal to the width of the trail corridor. C) The owner or contractor shall replant all disturbed areas next to the trail in a timeframe approved by the city. d) All necessary erosion control measures must be in place before constructing a trail. The erosion control measures must also be maintained and inspected by the city to ensure that the wetland or stream is not compromised by trail construction activities. e) The trail must be designed and constructed with sustainable design methods. f) Boardwalks are allowed within the buffer and shall be a maximum of six 6) feet in width for semipublic use and twelve (12) feet in width for public use. g) The administrator Gity Stan may require additional mitigation actions as specified in Section 5.d. (Mitigation). C. Construction Practices. Special construction practices shall be required on projects or developments adjacent to wetlands and adjacent to and in their buffers. Special construction practices shall be approved by the administrator Gi+staff before issuance of a grading or building permit. Such practices may include, but are not limited to, grading, sequencing, vehicle tracking platforms, additional silt fences, and additional sediment control. They may also include the following: 1. Wetland Buffer Sign Standards: The city may require that a property owner or developer install wetland signs before grading or starting construction. The buffer will be identified by installing wetland signs on the boundary between a buffer and adjacent land. These signs shall mark the edge of the buffer and shall state 13 Packet Page Number 38 of 186 there shall be no building, mowing, cutting, filling, or dumping beyond this point. These signs shall be installed at each lot line where it crosses a wetland or stream buffer, and where needed to indicate the contour of the buffer, with a maximum spacing of one- hundred (100) feet of wetland or stream edge. 2. Erosion Control Installation: Before grading or construction, the owner or contractor shall put into place erosion control measures around the borders of buffers. Such erosion control measures must remain in place until the owner and contractor have finished all development activities that may affect the buffer. 3. Erosion Control Breaches: All erosion control measures must be maintained and inspected to ensure compliance and protection of wetlands, streams, and buffers. The owner or contractor shall be responsible for all erosion /sedimentation breaches within the buffer and shall restore impacted areas to conditions present prior to grading or construction activities. 4. Erosion Control Removal: After completion of grading or construction, the contractor or owner may remove the erosion control measures only after inspection and approval by the city and the applicable watershed district to ensure the areas affected have been established per requirements. 5. Platting: When platting or subdividing property, the plat or subdivision must show the wetland boundaries as approved by the applicable watershed district. 6. It is the responsibility of the owner to alleviate any erosion during and after completion of grading or construction. The owner or contractor must remove erosion control measures after final approved inspection by the city and the applicable watershed district. d. Mitigation. For large -scale projects or new development or construction, the city requires mitigation when a property owner or contractor has altered or will alter a wetland or buffer. The property owner or contractor shall submit a mitigation plan to the administrator 4 - ta# - for approval. In reviewing the plan, the city may require one or more of the following actions: Reducing or avoiding the impact by limiting the degree or amount of the action, such as by using appropriate technology. 2. Rectifying the impact by repairing, rehabilitating, or restoring the buffer. 3. Reducing or eliminating the impact over time by prevention and maintenance operations during the life of the actions. 4. Compensating for the impact by replacing, enhancing, or providing substitute buffer land at a two -to -one ratio. 5. Monitoring the impact and taking appropriate corrective measures. 6. Where the city requires restoration or replacement of a buffer, the owner or contractor shall replant the buffer with native vegetation. A restoration plan must be approved by the city before planting. lE' Packet Page Number 39 of 186 7. Any additional conditions required by the applicable watershed district and/or the soil and water conservation district shall apply. 8. A wetland or buffer mitigation surety, such as a cash deposit or letter of credit, of one hundred and fifty percent (150%) of estimated cost for mitigation. The surety will be required based on the size of the project as deemed necessary by the administrator sue Funds will be held by the city until successful completion of restoration as determined by the city after a final inspection. Wetland or buffer mitigation surety does not include other sureties required pursuant to any other provision of city ordinance or city directive. Section 6. Activities in Wetlands, Streams, and Buffers. a. Unless an exemption applies, the following activities are not allowed in wetlands, streams, or buffers: Alterations, including the filling of wetlands. 2. The construction of structures. 3. Projects which convert native or naturalized areas to lawn area. 4. The construction of stormwater drainage facilities, sedimentation ponds, infiltration basins, and rain gardens within a buffer. 5. The discharging of stormwater to a wetland must comply with the city's stormwater management ordinance (Section 44 -1245, or subsequent stormwater ordinances). b. Wetland buffer management worksheet. A wetland buffer management worksheet is required for certain activities within a wetland and stream buffer: 1. The administrator must approve wetland buffer management worksheets. M RMI 1>tit - 11.1. • -11- e T • MUMIl3•Fai1C • 1IiiiT -L+ e - • applicant may appeal the denial by submitting a written appeal request to the administrator within fifteen 0 5) days of the administrator's written denial of the average buffer. The administrator shall send appeals of average buffers to the environmental and natural resources commission for review. 3. If a wetland buffer management worksheet is denied by the environmental and natural resources commission, an applicant may appeal the denial by submitting a written appeal request to the administrator within fifteen (15) days of the commission's denial of the average buffer. The administrator shall send these appeals to the city council for final review. 15 Packet Page Number 40 of 186 C. Exemptions. This section erditaapr_e does not apply to the following activities in a buffer Walking, passive recreation, fishing or other similar low- impact activities. 2. The maintenance of pre - existing, nonconforming lawn area. 3. The removal of trees or vegetation that is dead, dying, diseased, noxious, or hazardous in a manner that does not cause the compacting or disturbing of soil through vehicle or equipment use. 4. The removal of noxious weeds by non - chemical methods, or by means of chemical treatment in accordance with application methods that prevent the introduction aFe deSigRed t pFeVeRt the dissipati of toxic chemicals into wetlands and streams. 5. The removal of non- native shrubs, such as buckthorn, if: a) there is little chance of erosion; and b) site is flat or generally has eta slight slopes less than 6 percent grade and C) cut and treat method of removal is used on shrubs less than one -half ('I2) inches in diameter (not pulling). 6. Selective management of vegetation as follows a) Selective pruning of trees or shrubs in order to enhance their health. b) Selective removal of tree saplings (less than 2 inches in diameter) in order to enhance wildlife value of the buffer. C) Selective removal of non- native trees. d) Selective removal of non- native weeds. e) Selective seeding or planting of vegetation that is native to Minnesota. 7. Installation of temporary fencing without footings. Packet Page Number 41 of 186 8. Projects within the buffer which are the subject of a wetland buffer management worksheet approved by the administrator Git , such as the conversion of lawn area to native or naturalized. 9. For properties that are zoned single or double- dwelling residential or are used as a single or double - dwelling residential use: a) The use, maintenance, and alteration of existing nonconforming lawn area for the purpose of outdoor enjoyment which may include gardening, nonpermanent structures (including such things as swing sets and volleyball nets), impervious patios, or fire pits. b) Work within a wetland, stream, or buffer which was approved by the Minnesota Department of Natural Resources water permitting process and access to those areas by a trail which is limited to the width of the permit. Section 7. Best Management Practices. The city encourages and in some cases requires that best management practices be implemented to minimize negative effects of stormwater runoff on the environment and the loss of wildlife habitat when a property owner or contractor has altered or will alter a wetland, stream, or buffer. Best management practices may include the following: a. Restore buffer with native plantings. For large -scale projects or new development or construction refer to Section 5.d. (Mitigation). b. Manage weeds in buffer. Pursuant to state law, all weeds listed on the Minnesota noxious weed list must be controlled by the property owner. Owners are encouraged to control other weeds that are not on the noxious weed list but can threaten the health of a wetland. Submittal of a wetland buffer management worksheet is required for management of weeds within the native and naturalized areas of buffers, except for selective treatment. In addition, a management plan drafted by a professional experienced in wetland and stream restoration may be needed for large -scale projects or new development including: Target weeds. 2. Appropriate management techniques, including the use of chemical treatment if approved by the administrator Gity sta as part of the management plan. 3. Management schedule. 4. Erosion control and reseeding if management will create large areas of dead vegetation. 5. Cash escrow or letter of credit to cover 150 percent of the required work. C. Reduce stormwater runoff and /or improve the quality of stormwater runoff entering a wetland or stream. This may be achieved through the following strategies 17 Packet Page Number 42 of 186 or other administrator staff approved best management practices for dealing with stormwater. These practices are to be located outside of the wetland buffer. 1. Reduce amount of pavement on site (i.e. fewer parking stalls, narrower driveways, shared parking with other businesses). 2. Use pervious pavement such as pavers or porous asphalt. 3. Use turf pavers or modified turf areas for overflow parking. 4. Install rain garden or infiltration basin. 5. Install rock trench or rock pit. 6. Install filter strip of grass or native vegetation. 7. Install surface sand filter or underground filter. 8. Install native plantings on site to reduce fertilizer use and improve infiltration. 9. Install a green roof on buildings. 10. Install grit chambers, sediment traps, or forebays. Section 8. Variances. a. Procedures. Procedures for granting variances from this ordinance are as follows: 1. The city council may approve variances to the requirements in this ordinance. 2. Before the city council acts on a variance the environmental and natural resources commission will make a recommendation to the planning commission, who will in turn make a recommendation to the city council. The planning commission shall hold a public hearing for the variance. The city shall notify property owners within five hundred (500) feet of the property for which the variance is being requested at least ten (10) days before the hearing. 3. The city may require the applicant to mitigate any wetland, stream, or buffer alteration impacts with the approval of a variance, including but not limited to, implementing one or more of the strategies listed in Section 5.d. (Mitigation). 4. To approve a variance, the council must make the following findings as depicted in Minnesota Statutes, section 44 -13: a) Strict enforcement would cause undue hardship because of circumstances unique to the property under consideration. The term undue hardship" as used in granting a variance means the owner of the property in question cannot put it to a reasonable use if used under conditions allowed by the official controls; the plight of the landowner is due to circumstances unique to his property, not created by the landowner; and the variance, if granted, will not alter the essential im Packet Page Number 43 of 186 character of the locality. Economic considerations alone are not an undue hardship if reasonable use for the property exists under the terms of this ordinance. b) The variance would be in keeping with the spirit and intent of this ordinance. b. Exemptions to Variances. Variances are not needed for the following: A nonconforming single or double - dwelling residential structure which loses its nonconforming status as described in Minnesota Statutes, section 462.357, subdivision 1(e) is allowed to be rebuilt on its same footprint in its entirety including foundations and decks) in the buffer if the new single or double - dwelling family residential structure meets the following conditions: a) Best management practices are implemented to help protect the wetland as described in Section 7 (Best Management Practices). The administrator - ' approves the location and best management practices through the building permit process. b) All other applicable building ordinance requirements are met. 2. A nonconforming manufactured home which is located within a wetland buffer can be replaced with a new manufactured home without approval of a variance as long as the replacement meets with the requirements of Minnesota Statutes, section 462.357, subdivision 1(a). 3. Additions to a nonconforming single or double - dwelling family house, garage, deck, or driveway using the existing straight -edge setbacks to a wetland or stream if the following apply: a) Property that is zoned single or double - dwelling residential or is being used as a single or double - dwelling residence. b) There is no other reasonable alternative than encroachment toward the wetland or stream with the addition. C) The new addition of the house, garage, deck, or driveway is a minimum of twenty -five (25) feet from the wetland or stream edge. d) The process of constructing the addition does not cause degradation of the wetland, stream, or the existing buffer. e) Mitigation actions must be met as specified in Section 5.d. (Mitigation). Section 9. Enforcement. The city reserves the right to inspect the site or property during regular city business hours or upon notice to the property owner or its designated representative one business day in advance if the inspection is to occur at a different time for compliance with this ordinance during tR' Packet Page Number 44 of 186 development or construction or alteration pursuant to an approved wetland buffer management worksheet or plan. The city shall be responsible for the enforcement of this ordinance. Any person who fails to comply with or violates any section of this ordinance may be charged with a misdemeanor and, upon conviction, shall be subject to punishment in accordance with misdemeanor level convictions as set by State Statute. The violator may be civilly fined and /or liable for restoration costs as well. All land use building and grading permits shall be suspended until the developer has corrected the violation. Each day that a separate violation exists shall constitute a separate offense. The city council approved the first reading of this ordinance on November 9, 2009. The city council approved the second reading of this ordinance on December 14, 2009. Diana Longrie, Mayor Attest: Karen Guilfoile, City Clerk NX Packet Page Number 45 of 186 WHITT BE"R i , Attachment 3 i0tY. E 4 1 ft g t f Attachment 4 Wetland Buffer Management Worksheet First Draft - December 2009 This worksheet is required if you will do certain vegetation management activities in a wetland or stream buffer that currently has naturalized or native vegetation. It is not required for areas of the buffer that are currently lawn or maintained yard. See Residents Guide to Wetland Buffers for further clarification of when this form is required. Name: (must be property owner) Street Address: City /State: Maplewood, MN Zipcode: Phone: Email: Work is to be done: in buffer in wetland(DNR permit may be needed) along lake or stream shore Classification of wetland: manage A manage B manage C utility don't know Slope in project area is: relatively flat slight slope moderate steep Approximate size of whole project area: approximately sq ft (length x width) Existing vegetation in buffer (check one in each category) Groundcover (grasses, flowers, sedges, and/or ferns): Sparse (lots of bare soil or leaf litter with little vegetation) Moderate (most of soil covered with vegetation) Thick (soil completely covered, vegetation thick) Shrubs: None or a few scattered shrubs Patches of brush and shrubs Most of area covered with brush or shrubs Trees None or a few Several trees but not solid canopy (creates semi - shade) Dense, solid canopy of trees Are there many native plants in the buffer? yes no don't know 1 Packet Page Number 47 of 186 What are your goals for this project? (check all that apply) clear brush and brambles (not approved typically, unless part of restoration that results in improved habitat) remove numerous tree saplings (less than 2" diameter, aspen, cottonwood, boxelder, elm) control or remove tall grasses and weeds remove cattails and plants in the water (typically requires DNR permit) improve wildlife habitat establish more native plants make area look neater, less wild (not approved typically, unless part of restoration that results in improved habitat) gain access to wetland other: (Explain) What activities would you like to undertake? Please check all that apply. Control brush and weeds Type of weeds: Non- native (Ex: brome grass, Canada thistle, buckthorn) Native plants that may be invasive (Ex: goldenrod) 1 don't know whether they are native or non- native List plant species to be removed or controlled, if known: Trees: 412VMP Herbaceous plants (grasses, flowers, etc): Area for weed control: Whole buffer area One section of buffer Scope of weed control: Spot treatment, just a single plant here and there or a patch here and there Spot treatment throughout whole project area Whole area or section, approximately sq ft Method of removal or control: hand pull smother with plastic mow or cut with brush cutter, chainsaw, or lopper herbicide, Type of herbicide to be used: other, please explain: Is there potential for erosion (activity results in large area of bare soil or slopes are moderate to steep) no yes, please indicate erosion control planned or indicate if you need staff assistance with an erosion plan: Packet Page Number 48 of 186 u r1011t nauvc PIOI1tJ Method of site preparation: smother existing vegetation cut or mow existing vegetation herbicide, indicate type of vegetation: other, please explain: Planting material: seeds plants Species to be planted species list attached vendor, seed mix name, and web address for seed mix: Erosion control blanket straw mulch wood mulch erosion sock or bag no erosion control needed (site flat, no period of bare soil) Other activities (Please explain) 1. Will you hire a contractor for any part of the project? No Yes Who is your contractor (optional)? 2. If you are hiring a contractor, has that contractor provided a restoration or management plan for the site that you are will to share with us? If yes, please attach. 3. Do you have previous experience working with native plants or buffer restoration and management? Yes No 4. Will any vehicles and large equipment be used on project site? Please list: 5. Would you like technical advice from staff on your project, if available? Yes No 6. Are you interested in receiving information on costshare grant programs that may help with your project? Yes No 7. Can Maplewood city staff visit your site? Yes 1 would like to be home when you visit 1 do not need to be home when you visit No 3 Packet Page Number 49 of 186 Please provide a rough sketch of your project area. This does not have to be to scale and may be quite rough. Please show: wetland edge, property lines, building location, yard area, naturalized area, project location. If applicable, show different vegetation zones of areas of vegetation being installed. Example: Optional. Please attach any additional information about your project that will help us understand the scope of your project. Date received: Date reviewed: Reviewer: Property visited: Permission granted Permission denied because: More information needed before approval Major project, site visit requested Major project, technical assistance required I Packet Page Number 50 of 186 Attachment 5 Maplewood's Wetland Ordinance What Property Owners Living Adjacent to Wetlands Should Know RAFT /23/0 Maplewood's wetland ordinance Maplewood's wetland ordinance is found in Maplewood Code, Article VII, Section 12 -310. Wetlands serve beneficial environmental and economic functions. They maintain water quality by filtering pollutants and reducing flooding and erosion, provide food and habitat for wildlife, provide open space for human interaction, and are an integral part of the city's environment. Activity surrounding wetlands may degrade, pollute, or accelerate the aging of wetlands. The information below summarizes the parts of the wetland ordinance that are particularly applicable to homeowners. What is a wetland buffer? The buffer zone is the strip of vegetation located between developed land and a lake, stream, or wetland. A good buffer protects the water or wetland, adds beauty, and provides habitat for wildlife. The best buffers have a diverse mix of native or naturalized vegetation. This protects the wetland by stabilizing the shoreline, slowing and filtering runoff, and providing habitat needed for biological processes and plant and animal life. Why does the ordinance restrict activities on naturalized buffers? The ordinance tries to balance the protection of wetlands with the right of private land owners to use their land. The city's goal is to ensure that the quality of buffers and wetlands improves overtime, rather than deteriorates. At a minimum, the city does not want to lose any buffers that are currently in native or naturalized vegetation. Thus, buffers with native or naturalized vegetation have restrictions and cannot be changed to lawn or to play areas. The ordinance allows for existing lawn and yards to be used to their full potential as lawns and yards. Residents that are currently mowing lawn to the water's edge may continue to do so; they are encouraged to restore a strip of non- mowed vegetation at the water's edge, but they are not required to do so. Why do I need to fill out a Wetland Buffer Management Worksheet to manage my naturalized buffer? Some management activities can inadvertently result in damage to a wetland (ex: erosion, herbicide drift). The ordinance permits some activities that are small scale and unlikely to lead to harm. But a Wetland Buffer Management Worksheet and staff approval is required for many activities in buffers with native or naturalized vegetation. The worksheet is intended to help residents understand the potential for damage and make sure the plans for their project have minimized that risk. Packet Page Number 51 of 186 ACTIVITIES PERMITTED IN THE BUFFER IF BUFFER AREA IS CURRENTLY LAWN OR YARD The wetland ordinance restricts alteration of the wetland itself. It does not restrict alteration of buffer areas that are currently [as of date of ordinance] lawn or yard. Homeowners may continue to have these areas in lawn or yard and may make improvements and changes to these areas that are consistent with yard use. For example, a swing set or vegetable garden could be added to an area that is currently lawn, shrubs may be removed, a bufferfly garden could be taken out and planted as lawn. The wetland ordinance does not require that you get permission for altering areas of your buffer that are in lawn or yard. However, other city ordinances and permits may apply for activities such as grading and building walls. Projects that have potential for erosion or will have large areas of bare soil for more Insert diagram of yard than a few days should provide erosion control. If a homeowner would like to restore the buffer to native vegetation they may do so. No permission is needed for areas that are currently lawn or yard. You do not have to fill out the Wetland Buffer Management Worksheet. IF THE BUFFER CURRENTLY HAS NATIVE OR NATURALIZED VEGETATION The wetland ordinance restricts activities in buffer areas that are in native or naturalized vegetation. Native vegetation includes plant species that are indigenous to Minnesota and would have existed Insert diagram of yard here prior to European settlement. Naturalized vegetation includes plant species that exist on a site without having been planted. They may be native or non- native. See next page for permitted activities. Packet Page Number 52 of 186 Activities permitted in naturalized or native buffer Activities in naturalized or native buffer requiring Residential Wetland Buffer Management Worksheet and staff approval The following activities are permitted in naturalized The following activities, or others not listed to the left, or native buffers and do not require staff approval: require a Wetland Buffer Management Worksheet with staff 1. Selective pruning of trees to enhance health of approval. Many of these activities will be approved if done tree, buffer, or wetland in conjunction with restoration or management that leads to 2. Removal of dead, dying, diseased or hazardous enhancement of the buffer and/or wetland health and trees or limbs (but no vehicles or heavy equipment allowed in the buffer) 3. Selective* removal of saplings <3" in diameter 4. Removal of non - native shrubs, such as buckthorn, if: a. there is little chance of erosion, and b. site is flat or has only slight slopes, and C. cut and treat method of removal is used on shrubs > %" diameter (not pulling) 5. Selective* removal of non - native herbaceous vegetation (grasses, flowers, ferns) 6. Selective* planting of native vegetation 7. Installation of temporary fencing without footings Selective means a few individual plants or a few small patches of vegetation <3' diameter. function. 1. Restoration of buffer to native plants 2. Removal of healthy trees 3. Removal of non- native shrubs (except as indicated in adjacent column) 4. Removal of native shrubs 5. Removal of native or non- native herbaceous vegetation except state or county listed noxious weeds or indicated in adjacent column) 6. Planting native vegetation (except selective as indicated in adjacent column) 7. Killing existing vegetation in preparation for restoration 8. Installing stonework or retaining walls 9. Using motorized vehicles and heavy equipment 10.Grading or filling 11. Installing a trail 12. Installing boardwalk or dock 13. How do I know what my wetland's classification is? A map showing the classification for each Maplewood wetland can be found on the city website at www.ci.maplewood.mn.us \wetlands. If you do not have web access, or if you have questions about the classifications, contact Maplewood's Community Development and Parks Department at 651 - 249 -2300. What is the buffer width for my wetland? Required buffer width is as follows: Manage A 100' minimum Manage B 75' minimum Manage C 50' minimum Where does the buffer start? The buffer starts at the wetland edge. For existing properties, you can use the high water mark as the wetland edge. Some wetlands dry up during summer so the water's edge is not the wetland edge. In new development the wetland edge will usually need to be delineated by a professional wetland delineator. How do I know if a plant is native? A list of Minnesota native plants is maintained by the University of Minnesota Herbarium and can be accessed at: www.bellmuseum.org /plants /mn_flora.html (click on state checklist). The list includes both native and non - native plants. For property owners intending to plant native plants, it is easier to use native plant lists from Minnesota nurseries that specialize in native plants (for example: Prairie Restorations, Inc., Landscape Alternatives, or Prairie Moon Nursery.) Packet Page Number 53 of 186 THIS PAGE IS INTENTIONALLY LEFT BLAND Packet Page Number 54 of 186 Agenda Item L1 AGENDA REPORT TO: City Manager, Jim Antonen FROM: Charles Ahl, Assistant City Manager SUBJECT: Call for Special Work Session Meeting on Thursday, January 14, 2010, for the Purpose of Conducting Interviews for Business and Economic Development Commission [BEDC] DATE: December 9, 2009 INTRODUCTION The City Council has established an Economic Development Authority [EDA]. As part of the EDA, an advisory panel of seven individuals representing various business, industry and city -wide issues will be established to provide recommendations to the Council acting within the EDA function. There are currently 12 applicants for the 7 positions. It is proposed that the City Council interview these candidates on Thursday January 14 beginning at 5:04 pm. The staff will schedule 15 minutes interviews during this time. Questions are currently being prepared for consideration. The selection of the final BEDC members will be announced at the January 25, 2010 meeting. RECOMMENDATION It is recommended that the City Council call a Special Work Session Meeting for January 14, 2010 at 5:00 pm for the purpose of Conducting Interviews of Candidates for the Business and Economic Development Commission [BEDC]. Packet Page Number 55 of 186 Agenda Item L.2 MEMORANDUM TO: James Antonen, City Manager FROM: Shann Finwall, AICP, Environmental Planner Larry Farr, Chief Building Engineer DuWayne Konewko, Community Development and Parks Director SUBJECT: Consider Adoption of the Energy Efficiency and Conservation Strategy DATE: December 7, 2009 for the December 14 City Council Meeting INTRODUCTION The International Energy Agency estimates that the United States' economy is the least energy - efficient among industrialized countries. The Environmental Law and Policy Center estimates that Minnesota could reduce future energy consumption by 28 percent by aggressively implementing energy efficiency programs. Local governments have an opportunity to play a strong role in the reduction of energy use within the state. As such, Maplewood has an enormous potential to decrease our energy consumption and costs by using energy more efficiently. The creation of an energy efficiency and conservation strategy (EECS) is the first step to achieving that goal. BACKGROUND Maplewood will be receiving grants totaling $163,900 as part of the Energy Efficiency and Conservation Block Grant ( EECBG) program. The EECBG program, funded by the American Recovery and Reinvestment Act, provides grants for projects that reduce total energy use and fossil fuel emissions, improve energy efficiency, and spur economic growth. The grants also empower local communities to make strategic investments to meet local, state, and national long -term clean energy and climate goals. Maplewood energy efficient projects covered by the grants include: 1. Replacement of two boilers at City Hall with more energy- efficient boilers. 2. Heating, ventilation, air conditioning (HVAC) efficiency upgrades at City Hall. 3. Energy efficient lighting upgrades at the Community Center and Goodrich Park. 4. Contribution to the Maplewood Mall parking lot energy efficient lighting upgrades. As part of the grant requirements the city must complete an EECS that describes the energy goals and proposed plan for the use of the grant monies. The deadline for submittal of the strategy is December 31, 2009. DISCUSSION EECS Requirements The EECS will provide a roadmap for reducing energy use and lowering energy costs for government, business, and residents. At a minimum, the strategy must include the following: 1. Summary of measurable energy efficiency and conservation goals and objectives. 2. Schedule for major energy efficient and conservation milestones. 3. Implementation plan for energy efficiency and conservation block grant program funds as described above). Packet Page Number 56 of 186 4. How the EECS will be shared with adjacent local governments and the state. 5. How the EECS will sustain benefits beyond the grant period? 6. EECS monitoring. Status of EECBG Funded Project 1. Replacement of two boilers at City Hall with more energy- efficient boilers — The city has awarded the boiler project to Egan Company with the submittal of their low bid. The boilers have been ordered and the installation is planned in mid- December 2009. 2. HVAC efficiency upgrades at City Hall - The HVAC upgrade at City Hall has been assigned to Trane Company. The installation should be complete by the end of December 2009. 3. Energy efficient lighting upgrades at the Maplewood Community Center and Goodrich Park - The city is testing the lighting conditions of various fixtures for the Community Center court area. This project will be going out for bids in January 2010, with the project complete by the end of February 2010. The energy efficient lighting upgrades at Goodrich Park were complete in October 2009. 4. Contribution to the Maplewood Mall parking lot energy efficient lighting upgrades — The Maplewood Mall hired Viking Electric to complete the lighting upgrades at the mall. The work was complete November 2009. Staff, Commission, and Public Review Green Team Review: The Maplewood Green Team is made up of a group of city employees who take time away from their regular duties to assist the city in sustainable initiatives. The energy strategy aligned with one of the Green Team's 2009 goals, which was the promotion of energy conservation in city operations and the community. The Green Team assisted with the development of the strategy during three meetings held from September to December. The Green Team will also serve as staff review for the implementation of the strategy. Environmental and Natural Resources Commission: The commission reviewed the strategy during their meetings in October and November. These meetings were published in the city news and website to generate public feedback. The commission will serve as the recommending body for all proposed and future energy policies associated with the strategy. Summary The city has hired Short, Elliot, Hendrickson (SEH) to assist with the development of the EECS. George Johnson, senior scientist with SEH, will be present during the December 14 City Council meeting to answer questions regarding the strategy. Larry Farr, Chief Building Engineer, will also be available to answer questions about energy efficiency improvements the city has made over the last few years and projects that will be needed in the future. RECOMMENDATION Adopt the attached Energy Efficiency and Conservation Strategy (Attachment 1). This strategy includes measurable energy efficiency and conservation goals and objectives, gives a schedule of major energy efficiency and conservation milestones, and will provide an energy action plan for the city to follow into the future. Attachment: Maplewood Energy Efficiency and Conservation Strategy Packet Page Number 57 of 186 Maplewood Energy Efficiency and Conservation Strategy Plan City of Maplewood, Minnesota SEH No. MAPLE 109799 December 14, 2009 Packet Page Number 58 of 186 December 14, 2009 Mr. James Antonen City Manager City of Maplewood 1830 East County Road B Maplewood, MN 55109 Dear Mr. Antonen: RE: Maplewood Energy Efficiency and Conservation Strategy Plan City of Maplewood, Minnesota SEH No. MAPLE 109799 Please find the attached the Energy Efficiency and Conservation Strategy (EESC) plan for the City of Maplewood. We feel this document satisfies the City's intention to document the existing energy situation in the city and to develop strategic steps to improve the city's overall environmental sustainability, particularly in the area of long -term energy security. Short, Elliot, Hendrickson (SEH) believes a focused EESC plan will be a great step forward for the City of Maplewood. The purpose of this plan is to evaluate the existing conditions and identify various energy conservation measures at municipally- controlled facilities in Maplewood. The plan will also help establish policies and priorities to move Maplewood in the direction of improved long -term operational energy efficiency. The city can implement the progressive installation of these measures at the prioritized locations as monies became available. SEH produced the SECS plan based upon a discussion with city staff, the Maplewood Green Team, the Maplewood Environmental and Natural Resource Commission and the City Council review and comment of requested program elements, site analyses and coordinated efforts between SEH and city staff. We look forward to continuing our work with the City of Maplewood. We appreciated the opportunity working with you and your staff on this project. If you have any questions, or need additional information, please do not hesitate to call George Johnson at 612.765.2930. Respectfully Submitted, Mark L. Lobermeirer, PE George Johnson Client Service Manager /Sr. Vice President Project Manager /Senior Energy Scientist cc: Chuck Ahl, Assistant City Manager/Public Works Director Shann Finwall, Environmental Planner Larry Farr, Chief Building Engineer uvw- remoteunivdfpslpri _datatworks ,environmental \energy \euergv efficiency and conservation shategv final.doc Packet Page Number 59 of 186 Executive Summary As the increasing demand for energy security and the insistence on energy reliability rises, so does the importance of producing safe, clean, reliable energy from renewable sources like the wind and the sun. Many of the key technologies to cost effectively unlock renewable resource energy are already on the market. These innovative power systems are rapidly approaching price parity with fossil fuel energy. Transformation of the marketplace will require thoughtful actions to overcome the remaining barriers to acceptance of the renewable energy paradigm. These barriers include complicated procedures for permitting and interconnecting energy systems into the local power grid, lack of understanding of renewable energy by the general public, higher upfront system costs and the lack of funding for new technologies. There is also a lack of suitably trained installers and inspectors for renewable energy systems. Local government officials and staff are in a unique position to remove or reduce many of these barriers. Local governments can clear the path and lead their communities into the emerging renewable energy economy. City of Maplewood has risen to the challenge by preparing this Energy Efficiency and Conservation Strategy (SECS) plan Maplewood has stepped boldly into the 21" century sustainable energy world. The International Energy Agency estimates that the United State of America's (USA) economy is the least energy efficient among industrialized countries. This is largely due to the low energy prices the USA has paid in the past, our nation's very high level of per capita income and the large land area in the nation. Many of the "unsustainable" aspects of our current lifestyle relate directly to our use of energy and our acquired dependence on fossil fuels. The Environmental Law and Policy Center estimates that Minnesota could reduce future energy consumption 28% by aggressively implementing energy efficiency programs. There are two different ways to reduce energy use: "energy efficiency" and "energy conservation." Efficiency means getting more work from the same energy source. Conservation means choosing to use less energy. Our nation is quite good at energy efficiency, but not so good at energy conservation. Local governments should play a strong role in the reduction of energy use within Minnesota. Maplewood has the potential to decrease energy consumption and costs by using energy more efficiently. Major energy conservation will require that GO vernments, businesses and individuals make a conscious effort to reduce the use of resources while maintaining the quality of life to which we have become accustomed. The creation of an EECS is the first step to achieving that goal. Following that strategy into the future requires an ongoing level of commitment. Maplewood will be receiving federal grants totaling $163,900 as part of the Energy Efficiency and Conservation Block Grant (EECBG) program. The EECBG program, funded by the American Recovery and Reinvestment Act, provides grants for projects that reduce total energy use and fossil fuel emissions, improve energy efficiency and stimulate economic growth. The grants also empower local communities to make strategic investments to meet local, state and national long -term clean energy and greenhouse gas reduction goals. This funding is far too limited to complete the work, but it provides an excellent beginning to steer Maplewood towards that future. Energy efficiency projects covered in this grant include: developing a long -term energy efficiency plan for Maplewood, completing energy audits for all public buildings and facilities, replacing two boilers at city hall with more energy efficient boilers, completing heating, ventilation, air conditioning (HVAC) efficiency upgrades at city hall, completing energy efficient lighting upgrades at the Community Center and Goodrich Park and making a contribution to Maplewood Mall parking lot energy efficient lighting upgrades. As part of the grant requirements the city must complete an EECS that describes the energy goals of the proposed plans for the use federal grant monies. The Maplewood Green Team, a group of employees assisting the city in sustainable goals, chose the promotion of energy conservation as its 2009 goal. The Green Team strategy is to help provide a road map for reducing energy use and lowering energy costs for city operations, businesses and the community. Every individual American has the power to shift their energy Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 E -1 Packet Page Number 60 of 186 Executive Summary (Continued) habits and priorities to more sustainable future with minor personal behavior modifications. Local governments can help point the way. The SECS will provide an action plan for the future. It will include a summary of measurable energy efficiency and conservation goals and objectives. There will be a schedule of major energy efficiency and conservation milestones. The schedule will provide an implementation plan for spending EECBG funds as well as establishing priorities for future energy efficiency improvements. It will establish a baseline of energy and facility information and require the collection of periodic data on power, fuel and expenditures to track energy efficiency progress in Maplewood. This data collection has already begun as part of the B3 Benchmarking program Maplewood participates in. Collection and analysis of energy use and cost data will raise citizen awareness of the true price of energy. Most Americans are unaware of the large role energy plays in their everyday lives. Energy production and consumption are directly connected to the condition of the planetary environment, health and safety of the ecosystem and economy in the quality of life for our present and future generations. The plan also has an important public participation component. The EECS does not require a formal public hearing, however, Maplewood intends to seek as much public input as possible in developing this plan. This will be accomplished by publicizing the process on Maplewood's webpage and monthly newsletter and inviting the public to meetings where they may comment on the plan. The Green Team and the environmental and natural resources commission will do much of the initial plan development. Then Maplewood will hold public meetings to discuss the strategy and seek input for improving the plan. The final EECS plan recognizes the inter - relationship of Maplewood to its surrounding local units of government and the overlapping authorities that exist in the Twin Cities Metropolitan area. Maplewood will strive to make its plan consistent with the sustainability efforts of neighboring communities to promote the common good through energy efficiency, conservation and sustainability. The City of Maplewood is committed to becoming a sustainable city by 2050. Maplewood has signed the Mayors Climate Protection Agreement which commits the city to reducing emissions and pollution in city operations and the community. With the adoption of the EECS in December 2009, Maplewood staff and elected officials have identified critical areas where improved sustainability practices in the community to improve energy efficiency, reduce waste production and improve the conservation of renewable and nonrenewable resources. The three main areas the city must improve and promote are long -term sustainability of our energy use and transportation, resource conservation and waste reduction and water quality and environmental protection. This plan focuses primarily on energy efficiency and conservation activities in the near term. There is much more that must be done in the future. Clearly, some additional work in transportation and waste reduction would also result in major energy conservation. These topics are beyond the scope and budget of this report, but will be critical to the overall sustainability goals of the city. Maplewood will take the following steps necessary to create and implement the EECS plan: A. Set priorities B. Develop an action plan 1. Strategies — policies a. Discuss policies in public forum b. Prioritize problems in terms of cost effectiveness of solutions C. Establish an accelerated capital improvement program focused on energy d. Establish a regular operating and maintenance schedule of energy assets Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 E -2 Packet Page Number 61 of 186 Executive Summary (Continued) 2. Tactics — practices a. Develop future ordinances, zoning code and purchasing policies that favor energy efficiency, resource conservation and local distributed power generation b. Rehabilitate existing building and infrastructure with a long -term goal of reducing total energy cost C. Continue to apply for all appropriate grants, low interest loans and energy rebate programs available from the federal, state, county governments or regional utility company d. Increase the percent of Maplewood's operation and maintenance budget spent on energy efficiency and conservation measures 3. Develop emergency measures for energy brown -outs or interrupted fuel supplies 4. Focus public education efforts on energy issues in the school system at all levels and through new programming at the Maplewood Nature Center C. Assess progress 1. Establish baseline data a. Electricityibuilding (quantity and unit cost) b. Natural gas/building (quantity and unit cost) C. Petroleum/month/department/vehicle (quantity, unit cost) d. Supplies (quantity and unit cost) e. Equipment (quantity and unit cost) f Operation and maintenance (budget/month/department) g. flours and costs of employees (budget/month/department) 2. Measure and monitor key factors of energy use, cost and variations in weather data 3. Evaluate trends over time 4. Report energy use progress periodically to all departments, elected officials and citizens 5. Make midcourse corrections as trends in data are recognized a. Triage and manage future actions based on results achieved in energy reduction b. Replace least efficient appliances first C. Mitigate largest energy losses first d. Increase the full accounting of total energy costs to cover increased energy expenses e. Eliminate buildings, equipment, programs in order of least energy efficient first to gradually reduce total energy costs 6. Work on incremental energy efficiency and conservation improvement through the development and implementation of sustainable energy policies and technologies. Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 E -3 Packet Page Number 62 of 186 Table of Contents Letter of Transmittal Title Page Executive Summary Table of Contents Page 1.0 Introduction .................................................................................. ..............................1 2.0 Community Vision for Energy Efficiency and Conservation ... ..............................2 2.1 Recognition of Stakeholders Who are Part of the Planning Process ..................4 2.2 Policy Development in the Mid- and Long - Term ................... ..............................4 2.3 Overall Goals ........................................................................ ..............................5 3.0 Baseline and Projected Energy Sources and Uses .................. ..............................5 3.1 Overall Electric, Natural Gas, and Petroleum ....................... ..............................5 3.1.1 Nature Center Energy Audit ...................................... ..............................6 3.1.2 Nature Center Building Envelope .............................. ..............................7 3.1.3 Nature Center HVAC ................................................. ..............................7 3.1.4 Nature Center Lighting .............................................. ..............................7 3.1.4.1 Interior Fluorescent Lighting ..................... ..............................7 3.1.5 Nature Center Renewable Energy Considerations ... ..............................8 3.2 Overall Stationary Buildings .................................................. ..............................8 3.2.1 Thermal Insulation ..................................................... ..............................8 3.2.2 Building Codes .......................................................... ..............................8 3.3 Overall Transportation .......................................................... ..............................8 4.0 Maximizing the Benefits to the People and Businesses of the Region ................9 4.1 Household and Business Cost Savings ................................ ..............................9 5.0 Priority Actions by Sector ........................................................... ..............................9 5.1 Building Energy Efficiency .................................................... ..............................9 5.1.1 Energy Efficiency In City Buildings — Key Aspects ... .............................10 5.2 Education for Departmental Managers and Employees ....... .............................11 6.0 Implementation Action Plans .................................................... .............................13 6.1 Implementation Activities at Maplewood Public Facilities .... .............................13 6.1.1 Energy Reduction Projects ....................................... .............................13 6.1.1.1 Public Works Building .............................. .............................13 6.1.1.2 City Hall /Police Department Building ....... .............................14 6.1.1.3 Maplewood Community Center Building .. .............................15 6.1.1.4 EECBG Funded Projects ......................... .............................15 7.0 Budget, Funding, Leverage, and Sustainability Plan .............. .............................16 8.0 Communications and Engagement Plan .................................. .............................16 9.0 Jobs and Economic Development Plan .................................... .............................17 SEH is a registered trademark of Short Elliott Hendrickson Inc Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page i Packet Page Number 63 of 186 Table of Contents (Continued) 9.1 Green Jobs for Maplewood .................................................. .............................17 10.0 Alignment with Plans of Adjacent Municipalities and the State .........................18 11.0 Plan for Tracking and Sharing Progress .................................. .............................18 List of Appendices Appendix A Analysis of the City of Maplewood's Existing Energy Efficiency and Conservation Appendix B Outline of Data Collection Needs to Track Energy Efficiency Improvements Appendix C Project Site Photo Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page ii Packet Page Number 64 of 186 December 14, 2009 Maplewood Maplewood Energy Efficiency and Conservation Strategy Plan The world has recently become aware of how important energy efficiency is to our survival and sustainability. Sustainability planning requires the integration of solutions to social, economic and environmental considerations in mutually beneficial ways while trying to preserve or improve the community's quality of life. It has become apparent in recent years that many of our most unsustainable practices relate directly to our dependence on cheap fossil fuels and the energy these provide. Reducing the use of fossil fuel at every level of American society will decrease the political, economic and environmental stress that is caused by air pollution and global warming. The latest general estimates are that 40 percent of the carbon dioxide emissions generated by burning fossil fuel come from the generation of electricity. Thirty -five percent comes from transportation and the remaining 25 percent comes from all other uses of fossil fuel such as heating industrial, commercial and residential customers. Energy sustainability means using human intelligence to find strategies and behaviors that use less energy, use energy more efficiently, and increase the percent of renewable energy in our production portfolio. At present, somewhere between 80 and 90 percent of energy used in the USA comes from nonrenewable fossil fuel, generally coal, petroleum and natural gas. As this limited supply diminishes, demand and price will have to increase. As awareness of this harsh future economic reality dawns, we have a limited period to begin to adjust to this new paradigm. Many energy planners and futurists are recommending what Amory Lovins of the Rocky Mountain Institute calls the "soft path" to energy independence. Lovins states that our first priority is to generate "negawatts" which means using energy more efficiently and selecting conservation measures to do the same work with less energy. He says we must, Act Locally and Think Globally ". This means gradually changing our lifestyles to use less energy wherever we can. Local governments can reduce energy use and fossil fuel emissions to move forward, towards continual improvements in energy efficiency. Maplewood is charged with regulating and controlling land use, public safety, housing and environmental quality. Every one of these activities involves energy consumption. Each offers the potential for increased efficiency. The city has many opportunities to institute improved energy efficiency and conservation of energy resources as a common part of all design and planning processes. Many cities, including the City of Maplewood, have demonstrated their long -term commitment to sustainability in response to the U.S. Mayors Climate Protection Agreement. One key aspect of sustainability is to recognize energy efficiency as the highest priority energy resource. Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 1 Packet Page Number 65 of 186 Maplewood can make a strong, long -term commitment to implement increased energy efficiency as a cost- effective resource management technique. It can broadly communicate the benefits of and opportunities for energy efficiency. It can also promote sufficient, timely and stable program funding to deliver energy efficiency where it's cost - effective. In addition, the city can modify policies to align with available utility incentives by delivering cost - effective energy efficiency and adjusting ratemaking practices to promote energy efficiency investments. Xcel Energy is the primary electric and gas provider for most of Maplewood. They provide a number of programs to assist governments, businesses and residences moving toward greater energy efficiency. Parts of the city are also serviced by North Saint Paul Electrical Cooperative. Electrical cooperatives also provide support in energy conservation. It is becoming obvious to most informed citizens that we must use less energy worldwide, or suffer environmental consequences and further economic stress. In response to the new energy paradigm, there are only three basic alternatives available: 1. Mitigate our behavior and systems to reduce energy use. 2. Adapt to reduced availability of energy. 3. Deal with the inability to adapt to reduced energy. 2.0 Community Vision for Energy Efficiency and Conservation The USA and the State of Minnesota are committed to improving energy efficiency, increasing energy conservation and maximizing the local and distributed production of renewable energy resources. These goals are driven by a combination of economic and environmental factors that point to the need to modify our behavior at every level in order to approach a more fully sustainable lifestyle. This paradigm shift will require a deeper realization of our current impact on the environment and a commitment at every level of society to modify their behavior in ways that will reduce our consumption of fossil fuels. The utility companies and federal and state governments finance a wide variety of measures to improve energy efficiency, mostly through loans, grants and tax incentives to local governments, businesses and individual citizens. A number of the techniques discussed have been instituted at the federal and state level, but additional community implementation must be undertaken by local units of government, businesses, industry and individual local residents in order to fully accomplish the changes desired. An energy supply that can meet the demands of the future depends on maximizing existing technologies and the early availability of new technology options. Increased efficiency of energy use is the most important energy tool that industrialized countries have. This is equally true of all buildings, electrical appliances and heating and cooling equipment. It also applies to the transportation sector and our use of petroleum fuels. In addition, many energy efficiency measures are also economical when measured over the life of the system. The costs saved for many energy improvements are greater than the investment and capital costs for the energy- saving technology when measured over the life cycle of the technology. The pay back period generally accepted by the industry is three to five years, which reflects any rebates and returns on investments. The rapid pace of innovation in areas of renewable and alternative energy technology is outpacing traditional energy efficiency measures in many cases. While improving energy efficiency and promoting energy conservation, Maplewood also supports the increased implementation of all alternative renewable sources of energy in the city. Local distributed renewable power from solar, wind, geothermal, fuel cells or other technologies should be permitted and encouraged. Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 2 Packet Page Number 66 of 186 Making the shift towards more efficient technologies is not automatic. Fossil fuel energy has been inexpensive for so long that the public has forgotten it is a finite resource. The use of these limited fuels has hidden costs. The historic forces that resist the change away from dependence on coal, oil and natural gas are too great. These include the lack of knowledge about efficiency technologies and alternative energy sources, the lack of capital to make changes immediately, the inertia to changing established patterns of behavior and the lack of financial incentives for decision- makers and established business relationships. There is not just one single way of using the potential of increased energy efficiency. An entire tool kit is needed to fix the many problems past energy inefficiency has left us. Local governments can play a key role in promoting sustainable technologies as these become more and more cost - effective. The City of Maplewood is committed to becoming a sustainable community by 2054. The city has demonstrated this resolve by signing the USA Mayors Climate Protection Agreement which commits the city to reduce emissions and pollution in city operations and the community. Maplewood is taking proactive steps to protect its air, water, natural and urban landscape by focusing on carbon emission reduction activities in the areas of energy efficiency and conservation. Target areas include: 1. Improving heating, cooling and lighting efficiency in municipal buildings. 2. Providing a cleaner energy supply, and increased use of alternative fuels in stationary assets and transportation options. 3. Improved recycling and waste reduction. 4. Reforestation and preservation of green spaces. 5. Reduction in storm water runoff and improved water quality. In order to accomplish these goals Maplewood is committed to a step -by -step incremental policy of gradually improving and replacing existing infrastructure to improve energy efficiency in city -owned buildings, vehicles and city -run programs. This will require continued attention by staff and long -term commitment by managers and elected officials to this over - riding principle of improved efficiency and conservation. Maplewood should continue to track and apply for appropriate energy efficiency and alternative energy support programs, grants and low interest loans available through the federal and state governments and also Xcel Energy to move towards increased efficiency in energy use. The city should consider either installing alternative energy systems, such as solar or wind energy generators at city-owned property. If these are not feasible, Maplewood should purchase renewable energy certificates which require slightly increased utility rates to subsidize green energy production at remote locations. The Maplewood planning commission, community design review board, environmental and natural resources commission, city council and mayor should officially recognize the importance of energy efficiency and conservation and codify this as a formal city policy or ordinance. Maplewood should institute and mandate an environmentally - oriented purchasing policy that makes energy efficiency and sustainability one of the top criteria for future purchasing decisions. It is recognized that this community vision cannot be accomplished quickly or inexpensively. Maplewood officials and key staff members have undertaken an ongoing plan to address many aspects of the sustainability issue. Planning for energy efficiency and increased conservation is a key part of a long -term plan. In the next several years, the city will evaluate all city -owned buildings and make the necessary changes to include energy efficiency, reduce carbon fuels and save taxpayer dollars. Maplewood is participating in the State of Minnesota Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 3 Packet Page Number 67 of 186 Building, Benehmarking and Beyond {133} guidelines to identify and prioritize energy efficiency remediation needs for public buildings. Using this B3 Benchmarking protocol also pre- qualifies the city to apply for future energy assistance funding available from the Minnesota Department of Commerce. In the last few years, Maplewood has made a number of improvements in its energy efficiency practices and purchasing policies. Still, there are a number of areas where changes are needed. This plan is an attempt to describe the energy efficiency and conservation goals, what steps Maplewood has taken to date, and future steps needed to achieve those goals. The environmental and natural resources commission will play an important role in the development and promotion of renewable energy and sustainable practices for Maplewood. The commission is charged with shepherding city resources and balancing conflicting environmental priorities, which makes the commission the obvious choice for developing long -range policies. 2.1 Recognition of Stakeholders Who are Part of the Planning Process This EECS would not be possible without the combined, ongoing efforts of key members of city staff, elected officials and the citizens of Maplewood. In particular, Maplewood's Green Team and the environmental and natural resources commission played leading roles in defining the problem, suggesting policy, developing alternatives, and implementing solutions. The Maplewood Nature Center serves an important environmental education function that can be further focused on issues of energy efficiency and the ecosystem. Maplewood currently distributes a monthly and quarterly publication that helps raise awareness on energy issues for the entire city population. The city also uses its website as another way to educate and inform the public on energy, environmental and sustainability issues. 2.2 Policy Development in the Mid- and Long -Term The development and promotion to long -term energy efficiency strategy would seem to be the appropriate responsibility of the Maplewood environmental and natural resource commission. This group may need to expand its membership or develop an ad hoc energy subcommittee, including members of the Green Team and city council. Maplewood should encourage all planning staff, department managers, employees and elected officials to evaluate the effects of existing plans, programs and policies on energy usage. They should try to determine how to reduce energy consumption by making more efficient use of all energy resources. Maplewood should use its zoning and comprehensive plan to incorporate strategies which encourage mobile and non - mobile energy efficiency. The city should develop guidelines and codes for energy - efficient site planning and development, require lead certified or green building techniques that preserve environmental quality, minimize pollution and protects water resources while taking advantage of the natural energy floe =s in the environment. Modifications should include ordinances and zoning code changes which would allow implementation and installation of appropriate solar energy, wind energy, geothermal and other alternative energy systems in Maplewood. Maplewood should support the establishment of community garden areas and encourage the production and distribution of locally grown food. The city can do this by providing individual garden plots for city residents on city -owned property or encouraging farmers markets. The city should support and apply for programs that the federal, state or county governments or at the local utility level that reward energy savings or provide grants to encourage energy efficiency, resource conservation, and environmental education on these topics. Maplewood should formally institute a purchasing policy which gives preference to Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 4 Packet Page Number 68 of 186 environmentally benign and energy - efficient products, with an additional preference for purchasing locally produced products to minimize transportation costs. All new city appliances and computer systems purchased should be energy - efficient with an Energy Star certification and the use of power strips. Transportation is a major consumer of energy. Maplewood can work with Metropolitan Council to promote more public transit locations. The city can offer employee incentives for carpooling, use of public transportation and allow flexible scheduling and telecommuting to reduce vehicle miles traveled by individual employees. League management of emergency and maintenance vehicles can also be used to minimize unnecessary diesel and gasoline fuel consumption by city staff. Future investment in natural gas or hydrogen vehicles should be considered when replacing antiquated city vehicles. A "no idling" policy for city vehicles should be considered. The vehicle should be purchased with the goal of increasing average city fuel economy. The city should strongly encourage walking and biking, especially within the city campus whenever possible or practical. 2.3 Overall Goals Simply stated the overarching goal of this plan is to promote energy efficiency and stimulate increased energy conservation. The goal requires that we gradually change our habits and expectations to focus on building a new society that uses less. We must reduce power use and fossil fuel emissions in a manner that is environmentally sustainable, maintains our present quality of life while maximizing benefits for local and regional communities. We need to leave a smaller footprint in terms of the resources we use and discard. We need to use our human ingenuity and resilience to find better, more efficient ways to do those things that are important to us. This goal requires a commitment by all parties to work for the common good. Energy efficiency and conservation must always consider its potential impact on water resource use and consumption. The energy cost of attaining, transporting and purifying water is huge. Sustainability must always balance energy and water factors in any major land use decision. Maplewood should encourage solar water heating units for city buildings, businesses and residents. Maplewood should develop and encourage appropriate applications of renewable energy production within city limits. They should support utilization of on -site distributed generation Tech knowledge he's on all existing and future city buildings to minimize energy costs paid to the utility. Maplewood should encourage businesses and residences to consider alternative energy production and modify the zoning code to permits standards to allow these actions. 3.0 Baseline and Projected Energy Sources and Uses 3.1 Overall Electric, Natural Gas, and Petroleum Utility records for the last five years were examined for electric and natural gas consumption at city -owned buildings. This data is found as graphs in Appendix B. Fuel consumption by city vehicles can be estimated by records of gasoline and diesel fuel dispensed from the city fuel tanks. Xcel Energy had conducted detailed energy audits of the Maplewood City Hall, Community Center and Public Works Garage and Office complex in February 2009. A number of the steps funded by the EECBG grant are based on the recommendation of those energy audits. Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 5 Packet Page Number 69 of 186 3.1.1 Nature Center Energy= Audit The city previously had Xcel Energy conduct energy audits on city campus buildings which include the Community Center, City Hall, and the Public Works building. Results of those audits were used to compile data and make recommendations in this report. As part of this strategy, the Nature Center was assessed for energy and waste management efficiency by a team from the Minnesota Retired Engineers Technical Assistance Program (RETAP) on November 10, 2009. The Nature Center is an approximately 3,000 square foot, single story building with office space, an amphitheater, classrooms and nature exhibit areas. The original section was built in 1979 with a new section added in 1993. The building is similar in construction and size to a residential home with wood studded walls, fiberglass insulation and a framed roof. Part of the roof has 2%2 inches of Isocyanurate (Isoboard) insulation. This insulation material has an R" value of about 7.2 per inch of thickness, so 2h inches would have an "R" value of about 18 for the insulation alone. Windows and doors are of good quality, constructed of double glass and in good condition. Two windows are listed on drawings as "triple pane ". The front entry has a vestibule system with good quality double glass doors. The energy audit finds that there are some additional measures that can be taken to save energy and reduce waste at the Nature Center with moderate investments of time and money. There are two HVAC systems, both systems are typical residential type, forced air gas fired furnaces with standard central air conditioning. The associated electric condensing units are located outside. The capacities are 132,000 British, thermal, units (BTU) input, heating and 4 tons cooling for the old section of the building and 110,000 BTU input and 3 tons for the newer section. Conditioned air is distributed to the space via supply and return duct work from the furnaces. Estimated efficiencies of the furnaces are about 75 to 80 percent each. The lighting is predominately T -12 fluorescent with magnetic ballasts, mounted in suspended ceiling tile or suspended from the ceiling. There is one gas fired 30 gallon water heater, 32,000 BTU input serves the bathrooms and the kitchenette. There is a total of six sodium vapor and two metal halide security lights, five sodium vapor lights on the building and one in the parking lot, with an additional two metal halide lights in the parking lot. The lights are controlled by photocells and are therefore on about 3,650 hours per year. There are five exit signs with 11 watts of compact fluorescent lamps each. These signs are illuminated approximately 8,760 hours each year. An analysis of the utility bill data indicates that the largest electric usage occurs during December. This could imply several situations: 1. The building has significant use during this time with lights and other equipment on for long hours. 2. The supplemental electric heaters were on significant amounts of time. 3. A combination of numbers 1 and 2 above. The largest gas usage also occurred in December, which is not unusual and could confirm the above comments for electric use and also indicate that December was a long and cold month. The gas usage for June through September indicates that water heating requires about 7 therms (700,000 BTU) of gas per month during times when no space heat is required. This is not unusual and results in gas use for water heating of about 7 percent of the total gas used for the year. Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 6 Packet Page Number 70 of 186 All information in this report is based on visual observations of the facility, information provided by the representatives of the RETAP team, and the assessor's experience on similar projects and engineering training. 3.1.2 Nature Center Building Envelope The Nature Center building is fairly well insulated_ The windows and doors are good quality; with little potential for improving energy efficiency. Adding more insulation to the roof/ceiling, especially in the older section of the building, would reduce heating cost somewhat, however, payback would be seven to ten years. 3.1.3 Nature Center HVAC The Nature Center building has two HVAC systems which operate independently of each other. The heating units and cooling condensers are quite inefficient. The city should consider replacing the two systems with new, high - efficient units. New, 95 percent efficient furnaces would reduce gas consumption for heating by about 15 percent, reducing the heating bill by about $ 185 per year. Replacing the condensers with SEER 14 units would reduce the electric energy requirements by about 60 percent on cooling costs, saving about $65 per year electric, for a total of $250 per year. The city should check local, state and federal incentives and rebates available for making these changes. To improve the temperature situation in the sunroom and the reception office, the city should consider adjusting the air flow and distribution. This can be done by adjusting dampers in the air ducts /supply registers to reduce the amount of air supplied nearest the heating units nearest the return air grilles) and increasing the air flowing to the supply registers, which are located far from the heat source and return air grille. The city should consider having saver's switches installed on the air conditioning condensers. These are installed by Xcel Energy at no cost and will provide a credit of $5 per ton, per month, for four summer months. For the 7 tons of air conditioning capacity this would be 5 /month x 7 ton x 4 months = $140 per year. The city should consider having setback thermostats installed for the office heating systems to reduce the space temperature during unoccupied times. Payback for doing this is typically one to three years. 3.1.4 Nature Center Lighting 3.1.4.1 Interior Fluorescent Lighting The city should consider replacing the existing T -12 fluorescent lamps and magnetic ballasts with T -8 fluorescent lamps with electronic ballasts. The existing fixtures can be reused - only the lamps and ballast need to be replaced. The hallway lamps can be replaced with T -8, U tube shaped, 4 -foot, 32 watt lamps and the ballasts with electronic ballasts. The balance of the T -12 fluorescent lamps can be replaced with T -8, linear, 4 -foot 32 watt lamps and the ballasts with electronic ballasts. The existing hallway T -12 light fixtures with 34 watt, U tube lamps will use about 82 watts per fixture with their magnetic ballast. The two lamp fixture, T -12 fixtures, with 40 watt linear lamps, use about 92 watts with their magnetic ballast and the three lamp fixtures use about 140 watts with their magnetic ballast and with all lamps on. Two lamp fixture, 32 watt, T -8 lamps with electronic ballasts would use about 56 watts and three lamp T -8 units would use about 84 watts per fixture, assuming all have ballasts with factors of 0.88. Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 7 Packet Page Number 71 of 186 3.1.5 Nature Center Renewable Energy Considerations The city should consider installing a solar thermal system to heat water, taking advantage of local, state and federal incentives and rebates. Estimated savings= about $100 per year. In addition, the city should review the wind power and financial feasibility of installing a wind turbine to generate most or all electricity needed for the facility. 3.2 Overall Stationary Buildings Building heating and cooling requires approximately 40 percent of all energy consumed. There are several approaches for improving energy efficiency in buildings, some of which are discussed below. This initiative will demonstrate a methodology that can be applied to every city- o-wned building. 3.2.1 Thermal Insulation One of the most cost- effective ways to improve energy efficiency in buildings is with improved thermal insulation of roofs and outside walls. Many of our older buildings were constructed when energy was cheap. Studies have shown that heating requirements and CO emissions for new buildings can be reduced by an average of about 30 percent with adequate insulation. Building codes can require improved thermal insulation requirements for existing buildings if particular retrofitting measures are made. This single measure could result in substantial improvements in the energy efficiency of Maplewood's building stock. Insulation can also be improved by caulking or patching air leaks in existing buildings around doors, windows and areas where building additions were added. Window areas are another zone of substantial heat loss. Using smaller windows and/or replacing existing single pane windows with multi -pane windows are recommended. In cases where these options are not feasible, insulating window films can provide additional heat loss prevention. Work must continue to further tighten the standards for the conservation of heat energy in buildings. 3.2.2 Building Codes Maplewood should use building codes and standards for new construction or rehabilitation of existing structures. Maplewood has already adopted the State Energy Code. These codes may require the replacement of older appliances and equipment with newer more energy efficient models. One way to accomplish this is to take advantage of existing energy improvement loans and subsidies. There are also a number of tax incentives available through the federal and state government that work to encourage energy improvement. In dealing with existing infrastructure, the city must maintain the existing infrastructure, while slowly and steadily improve the buildings with incremental energy improvements. These improvements will be initiated as items need replacement or new incentives become available. Overarching regulatory policy coupled with financial support and public education leads to the creation of markets for energy improvements. It is also necessary that the public be aware of these measures and there is transparency of pilot projects in new technologies and innovations that increase energy efficiency. 3.3 Overall Transportation According to L6awrence Livermore National Laboratory transportation requires approximately 40 percent of all energy consumed in the USA. We have become such a mobility- oriented society that depends on our existing infrastructure which is designed for individual automotive transportation. The Maplewood EECBG funds are not directly Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 8 Packet Page Number 72 of 186 programmed to improve energy efficiency in the transportation sector, except through long- term strategies to improve the use of mass transit, biking and pedestrian modes of travel to the maximum extent practical. Maplewood has a diesel and gasoline fuel station for city vehicles. Fuel use should be tracked monthly and by department to determine this aspect of transportation energy consumption and expense. Vehicle replacement policies should include a strong consideration of higher mileage and more energy efficient vehicles. City staff should endeavor to drive less, carpool and use mass transportation whenever possible. A number of recent studies have shown that controlling traffic with roundabouts is actually much more efficient than conventional signalized intersections. Maplewood has constructed several roundabouts with new road construction in the last few years. As Maplewood plans for future roadway construction and reconstruction, roundabouts should continue to be evaluated as an alternative to controlling traffic. 4.0 Maximizing the Benefits to the People and Businesses of the Region 4.1 Household and Business Cost Savings Homeowners and renters are ultimately taxpayers and utility ratepayers. They pay directly and indirectly for all inefficiency through their taxes and utility fees. Community and economic development to maximize energy efficiency and conservation requires a "Smart Growth" approach to planning and future development. Existing infrastructure must be maintained and upgraded where practical. All new facilities or major remodels should be held to a higher efficiency standard. Energy efficient purchases and operations, reduction in energy use, installation of local renewable energy production where feasible, and an increase in local green space for passive and active use should be part of the city's overriding policies. Maplewood's livability and environmental quality can be enhanced by establishing pedestrian paths and bikeways and providing areas for community gardens. Targeted tree planting can be used to improve aesthetics and help reverse the extent of the urban "heat - island" effect. Greenhouse gas reductions should be a consideration in all city purchasing and operational decisions. 5.0 Priority Actions by Sector In order to improve its energy efficiency the city should take these steps: 1. Maplewood must improve existing buildings and facilities to lower the city's energy costs and reduce emissions. 2. Maplewood must commit to continuously improve facility operations through operation and maintenance of existing systems and upgrading facilities and appliances as they are replaced. 3. Maplewood must set an example for the community by creating an administrative office complex focused on energy efficiency and sustainable development. 5.1 Building Energy Efficiency The greatest potential for conserving energy in buildings can be tapped by insulating roofs and external walls, replacing windows, installing heat recovery systems and low - temperature boilers or gas condensing boilers. The federal government's energy aid is focused on improving building energy efficiency, and providing citizens with financial assistance and information about appropriate and cost - effective energy conservation measures. The federal government covers part of the equipment and supply costs with grants and tax credits. They Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 9 Packet Page Number 73 of 186 also encourage implementation of energy conservation measures in government and residential buildings by offering low- interest loans for this purpose. Further assistance is available through the market incentive programs to foster the use of renewable sources of energy. Besides reducing energy costs, these improvements will enhance occupant comfort, reduce deferred maintenance, decrease the need for capital dollars, replace banned refrigerants with environmentally friendly coolants, and lower the number of hot and cold service calls in these facilities. In the Maplewood city hall complex there are a number of older windows that could be a major source of heat loss. These windows should be checked for energy tightness with visual inspection and/or an infrared camera. Heat loss can be reduced through caulking and weather - stripping windows. It may also be cost - effective to apply a thermal window film to reduce heat transmission through the windows. An energy audit should be conducted for every major city building including: 1. Energy demand analysis (computer- modeled energy audit). 2. Required for all new construction and major renovations. 3. Optional for all existing buildings. 4. Building size and materials used. 5. Projected building use and HVAC systems. 6. Climate conditions. 7. Energy use (actual historical usage). 8. Required for all existing buildings (at least the last three calendar years, normalized against weather data). To accomplish this, Maplewood should continue to work with RETAP and possibly develop a cost - sharing mechanism to involve Maplewood businesses and residences more fully in energy audits and conservation. 5.1.1 Energy Efficiency In City Buildings — Key Aspects The introduction of energy efficient innovations new renewable energy technologies do not happen automatically. They require changes in the way energy companies and communities make their investment decisions and changes in citizen behavior. Local governments as stew =ards of the citizen's collective resources have an obligation to adopt energy saving techniques as soon as these are economically practical. The overwhelming amount of data, lack of comparative information or imperfect knowledge on the part of citizens, facilities managers, equipment vendors, manufacturers and policy makers may prevent introduction of efficiency measures in many situations where these make technical and economic sense. People are frequently unaware of all the practices and technologies available to conserve energy. They may have misconceptions or ignorance about new or unfamiliar technologies. City planning staff may lack the personnel with expertise on the details of the energy market. They may not know how to implement policies needed to alter existing patterns of energy consumption. Legal barriers may limit the scope of the planning activities of the energy companies. Legal accounting procedures may impede utilities from considering investments in their customers' facilities as part of the utility investment. Institutional and legal barriers may impede rates that allow utilities to recover the costs of energy efficiency and conservation programs Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 10 Packet Page Number 74 of 186 Many communities will not make investments in energy efficiency because they lack capital to buy new energy- efficient equipment or make the required retrofit in their installations. A certain measure might be very cost effective, with fast payback, but it will not be implemented unless the community can meet the up -front capital costs. In addition, energy efficiency might not be the highest priority for local investment. For instance, a community considering the purchase of a new refrigerator might prefer a less efficient model if it is available in the color they prefer. An industrial customer may prefer to spend capital on a new line of products rather than consider a retrofit in existing installations. Furthermore, it is often not the person who pays the energy bill who is responsible for the selection and purchase of energy -using equipment. Several opportunities to produce and to conserve energy depend on new technologies that might not be appropriate in some communities. Many new and efficient technologies incorporate electronic components that rely on good quality power to operate. Voltage fluctuations and frequent power failures will shorten the equipment's designed lifetime. Electricity rates (tariffs) in many instances have been a barrier to attracting communities to invest in energy efficiency. Very often tariffs do not reflect the marginal costs of producing electricity. Traditional ratemaking encourages sales of kWh (for an electric utility), and discourages efficiency measures. Energy efficiency programs need to consider the diversity of actors involved and the different perceptions about costs and benefits, along with risks and uncertainties of energy saving measure. The evaluation of the economic attractiveness and the convenience (or inconvenience) of implementing a given measure depends on the perspective and criteria of each perspective. Most utilities, large communities and the government have access to low -cost capital, which is not the case for the majority of citizens. Government or utilities can afford to make longer - term investments, which often have longer payback periods, and spread the risks of individual investments across a broad range of ratepayers and taxpayers. The power sector tends to assume a lower discount rate compared to an energy consumer, which reflects its greater access to capital. A perception of greater future risks will also be reflected in the rates used to discount future costs and benefits. A lower discount rate for utilities, for example, will make many investments in energy efficiency cost - effective, but that is not necessarily directly relevant for the client communities. 5.2 Education for Departmental Managers and Employees Staff, managers, elected officials and members of the public should be educated on the considerations that go into making energy efficient investment and energy conservation - oriented system operations. These factors include: 1. Type of building — whether it is isolated or aggregated, construction should maximize cubic space and minimize surface area of the building exposed to the weather. 2. Geographical position — orientation of buildings to capture sunlight and reduce energy use. 3. Landscaping - landscape material around buildings to help create more energy efficient micro- climates should be reviewed as part of the planning process. Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 11 Packet Page Number 75 of 186 4. Building materials and insulation — a relatively low -cost way to improve energy efficiency. All materials used in new construction and remodeling should improve insulation value and move the building towards reduced heat loss to the environment. 5. Windows - double or triple pane are best for new windows, existing windows should be film coated and targeted for replacement as the operation and maintenance budget permits. 6. Ventilation outlet - air ventilation or centralized ventilation unit with heat recovery or distributed ventilation unit with heat recovery is recommended. 7. Keating systems - combined heat and power use is recommended, perhaps the city campus could move towards a district energy approach combining supplemental wood heating, solar thermal water heating, solar photovoltaic or wind -power systems integrated into the existing fossil fuel system. 8. Promoting clean and renewable energy - solar, wind, geothermal in new construction. 9. Transportation and land use — Zoning and economic development policies should be modified to direct all future development towards a more compact sustainable use of land and other resources. Maplewood geographically is quite extended, so efforts should be made to minimize unnecessary trips to the periphery of the city through better transportation planning of city maintenance activities. 10. Reduced waste and increased recycling — Reducing waste consumption and maximizing recycling is a major tool in energy conservation. This should be required in the workplace and strongly encouraged for all employees and citizens. Maplewood will continue to emphasize the importance of continued public education to help citizens modify their energy awareness and change their behavior gradually to improve energy conservation. This can be done at every level of public interaction, but the Nature Center offers a particularly rich opportunity to provide environmental education on the role of energy in the ecosystem. The energy bike is an educational display at the Nature Center. People use their muscle power to create energy from the bike to power a fan, and a fluorescent or incandescent light bulb. The energy bike demonstrates the amount of energy it takes to generate electricity for various electrical appliances and lighting. The energy bike and other energy efficiency and conservation demonstrations should be taken to the community center and other city and community venues to help raise citizen and business owner awareness of energy issues. As stated, the Green Team's 2009 goal is to promote energy conservation. As an introduction the Green Team introduced the Minnesota Energy Challenge to city employees and city residents and business owners. The Minnesota Energy Challenge is a local resource for information on saving money and energy in your home ( www.mnenergychallenge.org ). It was created by the Center for Energy and Environment, which is a local nonprofit that provides energy services to single - family, multi - family and commercial property owners throughout Minnesota. By taking the challenge, people agree to a few simple steps to conserve energy and reduce emissions. Progress made by the city on the Minnesota Energy challenge should be published in city publications and on the city's website. Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 12 Packet Page Number 76 of 186 6.0 Implementation Action Plans 1. Continue planning efforts with the general population, the Green Team, environmental and natural resources commission, planning commission, community design review board, city council and mayor. 2. Coordinate city actions with overlapping jurisdictions at the watershed, county, state and federal levels on coordinated energy and sustainability projects. 3. Seek all appropriate energy improvement grants from federal, state and utility sponsored programs. 4. Continue to complete energy audits on all city -owned buildings and facilities as resources allow. 5. Complete a five -step building analysis program "retro- commissioning study" on all city - owned buildings. 6. Work with the chamber of commerce, business associations, and large commercial and industrial firms in Maplewood and immediately adjacent cities to cooperate more fully in energy conservation goals. 7. Modernization and renovation work on city buildings should use the latest high - energy efficiency standards in Minnesota Building Codes. 8. In new city and commercial buildings, standards for average heating energy consumption should be reduced by 25 percent. 9. In all newly constructed city and commercial buildings an energy analysis should be provided during the planning and permit process. 10. The city will undertake a long -range program of gradually improving and replacing older HVAC systems as these near the end of their service life. 11. Adopt an energy efficiency purchasing policy for all new equipment and vehicles purchased by the city. 12. Promote energy conservation education through city literature and programs. 13. In all new city - funded buildings, energy ratings must exceed the state energy code by 30 percent. 14. Implement smart grid technology in city operations. 15. Adopt energy policies which will ensure achievement of the city's energy goals. 16. Set aside 5 percent of the city's operation and maintenance budget for yearly energy efficiency upgrades. 6.1 Implementation Activities at Maplewood Public Facilities 6.1.1 Energy Reduction Projects The following items or projects have been implemented or are in the process for consideration of implementation that would fall under Energy Reduction Projects. These projects are listed by facility so that there is an understanding of the progress being made for each facility. 6.1.1.1 Public Works Building 2001 o Radiant gas heating replacing hot water fan units in lower garage/shop/vehicle parking areas Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 13 Packet Page Number 77 of 186 o Trane HVAC rooftop unit, more efficient boiler reheating in heating season o High efficiency hot water heater 2005 New boilers with 89 percent efficiency and VAV boxes with boiler reheating, T -8 fixtures in new expansion office areas with occupancy sensors, T -5 fixtures in new vehicle garage area with control panel. Sensors to be added. Facility heating and cooling completely on Summit Energy Management System EMS) with frequency drives for rooftop motor control, implement hours of usage schedules where applicable. Start implementation of preventative maintenance program tied to five -step building analysis program "retro- conunissioning study." Implement energy star or high efficiency equipment replacement or retrofitting as required 2006 o Retrofit older second floor, garage, and shop areas with T -8 fixtures. 2007 o B3 Benchmarking energy and building Benchmarking program data collected and entered into Minnesota B3 Benchmarking program. 2009 o Xcel Energy assessment completed for city hall, community center, and public works buildings. Review and recommendation in process. 6.1.1.2 City Hall/Police Department Building 1998 T -8 fixtures installed in facility with occupancy sensors in offices with a ten -year payback. Frequency drives installed for air handler units (AHU) 1 & 2 UHL energy management system installed for AHU's 2005 Summit EMS replaces UHL system, pneumatic control still on VAV boxes, and implement hours of usage schedules where applicable. Start implementation of preventative maintenance program tied to five -step building analysis program "retro- commissioning study" Implement energy star or high efficiency equipment replacement or retrofitting as required. 2006 Submit proposal to start retrofitting VAV boxes to electronic control for more accurate control of areas, over three years. Investigate - replacement of boilers land 2 with high efficiency units and high efficiency pump 2007 o Replacement of seven rooftop exhaust units with more efficient internally accessible direct drive units. Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 14 Packet Page Number 78 of 186 T -8 lamps starting to be replaced with Super T -8's Beta test for usage and output quality. Investigate utilizing glycol in heating loop to be able to use Summit system to shut down after hours. Investigate replacement of air conditioning compressor units 1 and 2 with multi -stage fans and high efficiency compressors. B3 Benchmarking energy and building benchmarking program data collected and entered into Minnesota B3 Benchmarking program. 2008 o Investigating T -8 and other styles of LED available lamps and fixtures. 2009 Investigating geo- thermal system for campus usage. Investigating solar photo -cells technology to supplement electrical usage for campus. Xcel energy assessment complete. Review and recommendation in process. 6.1.1.3 Maplewood Community Center Building 1994 o T -8 fixtures installed during building of facility. o Tracer Energy Management System installed with electronic controls on units. Glycol in system to allow unoccupied time shut down schedules during cold weather. 2003 - Summit EMS replaces Tracer system. 2005 Start implementation of preventative maintenance program tied to five -step building analysis program "retro- commissioning study" Implement energy star or high efficiency equipment replacement or retrofitting as required. o Improper mixing of glycols caused acidic condition in loop system flushed only; treated water put back in. Thermo -Dyne loop only part protected by glycol, unoccupied time schedule not used. 2006 - Investigated adding glycol back into closed loop system cost too high at the time. 2007 - Data collected and entered into Minnesota B3 Benchmarking program. 6.1.1.4 EECBG Funded Projects December 2009 Replacement of two boilers at city hall with more energy - efficient boilers — The city has awarded the boiler project to Egan with the submittal of their low bid. The boilers have been ordered and the installation is planned to by mid - December 2009. Heating, ventilation, air conditioning (HVAC) efficiency upgrades at city hall - The HVAC upgrade at city hall has been assigned to Trane Company. The installation should be complete by the end of December 2009. Energy efficient lighting upgrades at the Maplewood Community Center and Goodrich Park - The city is testing the lighting conditions of various fixtures for the community center court area. This project will be going out forbids in January 2010, with the project complete by the end of February 2010. The energy efficient lighting upgrades at Goodrich Park were complete in October 2009. Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 15 Packet Page Number 79 of 186 o Contribution to Maplewood Mall parking lot energy efficient lighting upgrades — The Maplewood Mall hired Viking Electric to complete the lighting upgrades at the mall. The work was complete November 2009. 7.0 Budget, Funding, Leverage, and Sustainability Plan The city will rely primarily on federal and state grants, loans and tax credits to fund energy improvements initially. Local tax increases for energy efficiency are not envisioned in the near future. Maplewood will continue utilizing the B3 Benchmarking system to track energy use and qualify for further energy grants and loans administered by the State of Minnesota, Department of Commerce, Office of Energy Security. Under the eligible activity Maplewood could use the RETAP energy audit services as a basis for the city's building energy efficiency implementation plan. Maplewood will use the EECBG funds to provide upfront capital for the energy efficiency strategies outlined in the G rant agreement. The energy audits will define areas to achieve the target 25 percent reduction in electricity use. Each of the following capital retrofit activities relates directly to reducing energy consumption, providing electricity savings and greenhouse gas reductions. Potential measures that may be implemented include but are not limited to the following: 1. Replace all non - energy efficient lamps in lighting fixtures in all facilities. 2. Replace all existing exit signs with LED exit signage. 3. Replace or upgrade all HVAC systems. 4. Install Smart grid computerized control software and equipment. 5. Conduct selective retro commissioning on the city hall, community center, municipal garage, Nature Center and fire stations, as permitted by availability of funding. 6. Cost - benefit analysis of new energy sources to be implemented in city facilities. 7. At least 5 percent of the city's operating and maintenance budget should be set aside yearly for energy efficiency upgrades. S. Capital improvement plan should call our all future energy efficiency upgrade projects. 8.0 Communications and Engagement Plan The Maplewood Green Team and the environmental and natural resources commission will proactively communicate and engage the plan with the community and city employees. In addition, the city will communicate energy conservation and efficiency news and developments through the city's newsletter, quarterly Maplewood Seasons (environmental insert), Maplewood Review, city website, and distribution of information in a kiosk at the Maplewood Mall. The Maplewood Nature Center will enhance their existing energy focused environmental education as can be programmed into their operating schedule. As new information on energy and sustainability emerges it will be disseminated in print, online and through city outreach programs in housing, education, planning and other areas. In order to ensure the widest possible outreach on issues of energy efficiency, conservation and sustainability of resource use, the Maplewood Nature Center should use existing partnerships with Independent School District 622 and Century College to distribute information on the city's energy policies to elementary, middle school, high school and college level students in Maplewood and surrounding communities. Building on the recycling and energy efficiency programs that the Nature Center already offers, residents and students can be further encouraged to reduce energy use in school complexes and homes. Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 16 Packet Page Number 80 of 186 This information could also be blended into other existing Nature Center environmental education curriculum. The Maplewood Nature Center can continue to play a special role in environmental education on sustainability and energy issues. Besides being a living laboratory of ecological processes, the Nature Center offers countless opportunities for all citizens, especially from pre- kindergarten to adult to immerse themselves in natural systems. The Nature Center allows one to experience balanced energy flow at their own pace and at their own convenience. As funding becomes available this resource should be developed further to include more energy - based environmental education in its programming. 9.0 Jobs and Economic Development Plan 9.1 Green Jobs for Maplewood As Maplewood looks to its sustainable future, its target is to become a sustainable community. Many innovative environmental products are being developed by Minnesota, Mining, and Manufacturing (3M), which is a Maplewood based business. Additional green jobs may involve local food production or manufacturing more environmentally friendly products and services, which require fewer materials for production and less water and energy for transportation. Minnesota is a national leader in finding ways of recycling our water and biomass into ecologically sensitive products. The Federal Stimulus funding which supports the development of this plan is ultimately targeted at creating and maintaining careers in sustainable energy technology. These are often referred to as "green jobs." In every decision made regarding energy improvements and investment the importance of employment and economic development is a major factor. The USA economy for the last 100 years has been almost completely dependent on fossil fuels such as coal and petroleum. The transition and transformation of our nation to renewable energy will not be quick, easy or inexpensive. We as a society will have to change the way we think, and the way we behave to encompass the new realities of the 21st century. Transforming the marketplace requires overcoming the inertia of past practices and replacing the remaining barriers to widespread adoption of renewable energy technologies. These barriers include lack of complete understanding of the real long -term cost of fossil fuel and renewable energy technologies, complicated procedures for permitting and connecting energy systems to the transmission grid, challenges of financing new and innovative technology, a lack of trained installers and inspectors. Maplewood officials are in a unique position to lower or remove many of these barriers, clearing the way for renewable energy markets to thrive. One of the key goals of Maplewood's SECS plan is the creation of a substantial number of good paying long -term jobs that promote sustainability and improve local energy independence. A large number of green jobs would be provided for trades people, union workers, equipment installers and inspectors, who would help implement the equipment upgrading and replacement for the sustainable energy transition. A large number of good paying technical jobs would be available in the areas of solar photovoltaic, solar hot water, wind turbine, fuel cell and geothermal system installation and service. Currently Century College is beginning a number of programs to train technicians for the sustainable future in several appropriate technological specialties. 3M Corporation of Maplewood is currently involved with several renewable energy products. This firm may be willing to establish a cooperative program with the City of Maplewood to provide internships or entry -level jobs for Maplewood residents or students in these areas. Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 17 Packet Page Number 81 of 186 10.0 Alignment with Plans of Adjacent Municipalities and the State Maplewood has a symbiotic relationship with its adjacent neighbors of Saint Paul, North Saint Paul, Little Canada, White Bear Lake, Oakdale, Woodbury, Vadnais Heights, Newport, Roseville and Ramsey and Washington County, in particular. Maplewood will strive to cooperate with other adjacent and nearby municipalities and jurisdictions to the extent feasible. As the energy crisis becomes more apparent, cooperation between adjacent jurisdictions and avoidance of unnecessary duplication of goods and services will increase these interactions between adjacent political units. 11.0 Plan for Tracking and Sharing Progress The Chief Building Engineer and Environmental Planner, or their representatives, will promote, monitor and maintain the capital and operational aspects of the energy efficiency and conservation measures. These positions should expand to address other energy - related initiatives as they develop in Maplewood, providing continuity and a foundation for additional energy use reductions moving forward. The Green Team participants will meet on a monthly basis to develop ideas, share best practices, and monitor, analyze and package program results. The most effective means of sharing information statewide is to share monthly reports with the department managers and elected officials. The Green Team is responsible for reporting energy reduction progress to the city council. The City of Maplewood will pursue long -term strategies to strive for constantly increasing energy efficiency and overall reduction in energy expenses. Energy reductions and cost savings associated with the energy conservation measures will sustain over the lifetime of the installed equipment, with added assurance as a result of the city's regular maintenance and operations schedule and plan for annual retro - commissioning to ensure that all equipment performs optimally. Future city -wide energy cost savings will be needed to support and sustain this critical initiative. Sustained benefits will also result from the installation of Summit EMS software and equipment in buildings not currently on the campus system. Summit EMS provides centralized real -time energy tracking to identify changes in energy use patterns that could mean mechanical failure or miscalibration. Summit EMS combines environmental controls with facility and energy management features into a low -cost and easy to use solution to track operations and savings, all of which maximizes the benefits of energy efficiency equipment upgrades over the short and long term. Besides reducing energy costs, these improvements will enhance occupant comfort, reduce deferred maintenance and decrease the need for community capital dollars. Monthly statements of energy performance for each county -owned facility are also available on the website and will continue to be updated as the project moves forward. ley metrics such as energy savings, cost savings per sq. ft., and greenhouse gas emission reductions will be highlighted from among the other metrics. All plans and activities are subject to city council oversight and approval before and after being vetted through the Green Team and the environmental and natural resources commission. The energy efficiency retrofit program will be managed by the Chief Building Engineer with oversight by the Environmental Planner, or their representatives. This plan includes implementing the specific steps specified in the EECBG application. An outline of many of the specific metrics and data categories required to more closely track Maplewood's baseline energy efficiency and ongoing improvement is provided in Appendix Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 18 Packet Page Number 82 of 186 A. A number of these items would be required by the B3 Benchmarking protocol. Staff should collect this data and maintain a database with records the information so trends in energy use and the effects of efficiency and conservation practices implemented can be verified numerically. Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page 19 Packet Page Number 83 of 186 Appendix A Analysis of the City of Maplewood's Existing Energy Efficiency and Conservation The City is cognizant of the need for energy conservation and has instituted a number of measures to save energy. These measures include: Automatic computer shutoff programs when not in use, new power strips and more paperless and telecommuting activity. The IT group also ensures all new equipment is energy star rated. In reconfiguring the server farms for the city it has moved to virtualization which significantly reduces the number of server units and the power consumption. Public Works has moved to a new higher energy saving facility in the existing campus of Maplewood. The city has purchased an electric car and is monitoring fuel consumption of all city departments. Public Works has gone to a 4 by 10 operations schedule and allows some flexibility in scheduling for personal needs. The Nature Center is well designed to begin with so their efforts have focused on ecological education. This could certainly be expanded to included energy aspects of environmental education. This could possibly be a good demonstration site for advanced renewable energy technology such as solar cells, urban wind turbines and groundwater heat pumps. Representatives from the Maplewood Mall who were receiving a small share of Maplewood's energy grant talked about their unique problems with commercial tenants and the energy management techniques and systems they had instituted. They also agreed to assist the City of Maplewood in energy related environmental education by providing a kiosk to distribute relevant information to shoppers at the Mali. The Chief Building Engineer, Larry Farr's technical knowledge is formidable and is implementing many energy efficiency projects. However, based on the existing operations and maintenance budget, these projects will require several years to come to fruition. Due to this lack of funding, there are some operation and maintenance issues which are being neglected. On the positive side, Maplewood has adopted the new State of Minnesota Energy Code requirements for new buildings and major remodels. The city is using frequency drives on every power system and has upgraded almost all of its lighting to more efficient lamps. All toilets are water savers. The city is retrofitting old light fixtures by changing out ballasts. There is some new energy efficient equipment in a number of places. Day lighting is and sophisticated lighting control is used in the public work's maintenance building. On the negative side, there is a great deal of pre- 1980's infrastructure that presents significant energy management problems. The roof and windows of the city hall and adjacent offices are not well insulated and there appears to be major energy loss and Ice - damming occurring in these roofs. There is a great deal of exposed single pane glass windows that must contribute to heat loss. There are thermal air conditioners Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 Page A -1 Packet Page Number 84 of 186 with lots of wasted space. The community center appears to be a major energy consumer and there could be several increased efficiencies there. There are a number of old compressors and other units operating in various places in Maplewood. These should be replaced with higher quality units at the end of their service life. The Gladstone Fire Station is the largest and most modern of the city's five fire stations. The energy consumption in these units is less than in the campus complex but there is always room for improvement. There is an inordinate amount of glass and other minor inefficiencies but overall it was reasonable energy efficient. Other Maplewood fire stations appear to be in need of much more retrofit than the Gladstone Fire Station. The Maplewood Nature Center is a small energy user but it has the potential to make a major impact in the area of environmental education on energy efficiency and ecology. Nature Center staff can develop facility programming to make visitors more aware of issues of the flows of energy and water in the ecosystem. This will help increase the overall level of public understanding on the implications of energy use in their lives. As part of the energy Plan, electrical engineers from Minnesota's Retired Engineer Technical Assistance Program (RETAP) will conduct a formal energy audit on the Maplewood Nature Center. It is quite likely that future energy audits will be conducted of Maplewood facilities in order of decreasing energy consumption as permitted by available resources. The RETAP audit is at no charge to Maplewood, however due to the increasing demand for this service, in the future Maplewood may be asked to provide some token fee towards this service. Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 A -2 Packet Page Number 85 of 186 Appendix B Outline of Data Collection Needs to Track Energy Efficiency Improvements For each building, vehicle, appliance and system in Maplewood trends in energy use can be more effectively understood if a database of relevant data is established. The following outline presents a conceptual framework for establishing a database to accomplish this measurement. Buildings Energy Use A. For each building, collect data in a comments section for. 1. Hours of operation 2. Level of employee coverage 3. Extent of services offered 4. Flexible scheduling 5. Evaluate level of fee for service b. Contingency planning for unexpected 7. Operation and maintenance budget annually 8. Capital improvement budget needs 9. Number and type of HVAC units, lamps, computers per building 10. Specific energy cost data for each building or complex of buildings 11. Energy use for gas, electric by units consumed, and by cost per unit of fuel a. Community Center 1) Heating 2) Cooling 3) Lighting 4) Computer 5) Other Water, Paper, Supplies b. Administrative Center (City Hall/Police Dept.) 1) Heating 2) Cooling 3) Lighting 4) Computer 5) Other Water, Paper, Supplies Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 B -1 Packet Page Number 86 of 186 c. Municipal Shop (Public Works and Parks) 1)Heating 2)Cooling 3)Lighting 4)Computer 5)Other Water, Paper, Supplies a. Fire Stations (Five) 1)Heating 2)Cooling 3)Lighting 4)Computer 5)Other Water, Paper, Supplies b. Nature Center 1)Heating 2)Cooling 3)Lighting 4)Computer 5)Other Water, Paper, Supplies c. Other Facilities 1)Heating 2)Cooling 3)Lighting 4)Computer 5)Other Water, Paper, Supplies Transportation Energy Use A. For each department, collect data in a comments section for 1. Hours of operation 2. Level of employee coverage 3. Extent of services offered 4. Flexible scheduling 5. Evaluate level of fee for service 6. Number and type of vehicles 7. Mission specific expenses 8. Contingency planning for unexpected Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 B -2 Packet Page Number 87 of 186 9. Operation and maintenance budget annually 10. Capital improvement budget projected 11. Specific energy cost data for each department 12. Energy use for gasoline, diesel or electric vehicles by number of fuel units consumed, and by cost per unit of fuel) a. Police b. Fire c. Maintenance d_ Staff Personal vehicles (for work purposes) e. Public transportation (for work purposes) 1) Office Supplies The following four graphs are included to show trends in natural gas and electricity use at the Maplewood community Center and the city hall complex. For the five -year period from September 2003 to August 2008 the data is provided by Xceh energy utility statements. These two facilities, both located on the city of Maplewood main campus are the largest energy users among the city facilities. These graphs give a quick visual indication of the city energy use. These graphs chart a period when Maplewood was instituting many new energy savings techniques including motion a light sensor is, more efficient lamps, and a new automated computer and heating and cooling system. The overall trends in energy usage, cannot be attributed completely to these changes, but may also include variations in whether extremes and incremental modification of employee behavior regarding energy usage. Graph one show the trend in natural gas usage at the Maplewood community Center. Approximately half of the natural gas goes to space heating of the facility. The other half is used to heat water for the pool or for domestic use in the facility. The community center spends approximately S100,000 a year for natural gas. Gas usage in the winter months is significantly higher than during the summer. Graph two shows the trend in electricity use at the Maplewood community Center. Nearly 80% of the electricity is used for air conditioning, lighting, pumps and fans. A community center spends approximately 190,000 a year for electricity. Electricity usage in the summer months is substantially higher than during the winter. Graph three shows the trend in natural gas usage at Maplewood City Hall. 98% of the natural gas closed space heating of the facility. City Hall spends approximately $30,000 a year on natural gas. Graph four shows the trend in the electricity use at Maplewood City Hall. Electricity consumption is almost equally split among lighting, pumps and fans, air conditioning and miscellaneous office use. City Hall spends approximately $ 50,000 a year on electricity. Monthly bills are approximately equal throughout the year. Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 B -3 Packet Page Number 88 of 186 GRAPH 1: Natural gas use at the Maplewood community Center showing a gradual increase in overall gas usage during the five -year period. 2003 to 2008 Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 B-4 Packet Page Number 89 of 186 GRAPH 2: Electricity use at the Maplewood community Center showing a slight decrease in overall electricity usage during the five -year period. 2003 to 2008 Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799 Maplewood, Minnesota December 14, 2009 B -5 Packet Page Number 90 of 186 GRAPH 3: Natural gas use at the Maplewood City ball showing a gradual decrease in overall gas usage during the five -year period. 2003 to 2008 GRAPH 4: Electricity use at the Maplewood City Fall showing a gradual increase in overall electricity usage during the five -year period. 2003 to 2008 Maplewood City Hall Campus Appendix C Project Site Photo Packet Page Number 91 of 186 Agenda Item L.3 MEMORANDUM TO: James Antonen, City Manager FROM: Shann Finwall, AICP, Environmental Planner Ann Hutchinson, Lead Naturalist DuWayne Konewko, Community Development and Parks Director SUBJECT: Consider Adoption of Resolution of Support for Solar Energy Legacy Grant DATE: December 7, 2009 for the December 14 City Council Meeting INTRODUCTION The Department of Natural Resources Solar Energy Legacy Grant is intended to support solar energy projects in parks and on trails of regional or statewide significance. Funding for this grant program is from the Parks and Trails Fund, created by the Minnesota Legislature as part of the Clean Water, Land and Legacy Amendment which was passed by the Minnesota voters in 2008. Approximately $487,500 is available for Solar Energy Legacy Grants in the 2009 solicitation. Grant awards will be announced in February 2010. DISCUSSION Eligible Solar Energy Legacy Grant projects include the purchase, installation and interpretation of solar energy projects within parks and on trails of regional significance. To support the U.S. Mayors Climate Protection Agreement and the new Energy Efficiency and Conservation Strategy, staff is proposing to submit an application for the Solar Energy Legacy Grant to help fund the installation of solar energy units at the Community Center and the Nature Center. The Community Center, which is located just off the regional gateway trail, serves many communities in the east metro and would be deemed regionally significant. The Nature Center, likewise, serves many communities in the east metro and with its environmental education base is also regionally significant. The projects proposed include a solar hot water system for the Community Center and photovoltaic panels and a mobile solar energy unit for the Nature Center. Educational signs are proposed along the Gateway Trail and at the Community Center and Nature Center. Nature Center naturalists will provide education on these two types of solar energy. Installation of the units will place Maplewood on the forefront of alternative technology, while getting significant payback from the installation of the solar hot water. The smaller photovoltaic panel project proposed for the Nature Center, while having a longer payback, would still provide significant energy savings, and the photovoltaic and mobile solar energy units will offer a great educational value to the citizens of Maplewood. Solar Energy Legacy Grants are reimbursed up to 75 percent of the total eligible project costs, and recipients must provide a non -state cash match of at least 25 percent. The minimum grant request is $10,000 and the maximum grant award is $150,000. Energy efficiency improvements may be used toward the match of solar energy projects within parks and trails of regional significance. Project costs must be incurred and paid before the project is reimbursed through the grant. It is estimated that each of the proposed solar energy units mentioned above will cost $40,000, for a total expenditure of $80,000. Packet Page Number 92 of 186 With the required 25 percent match, the city would need to fund $20,000 toward the overall project. RECOMMENDATION Adopt the attached Solar Energy Legacy Grant resolution (Attachment 1). This resolution shows the City of Maplewood's support for the submittal of the $80,000 Department of Natural Resources Solar Energy Legacy Grant for solar energy units at the Maplewood Community Center and Nature Center. This proposal includes a request of $20,000 toward the overall project costs to meet the 3:1 matching requirements for the grant. Attachment: Resolution of Support for Solar Energy Legacy Grant Request for Proposal 2 Packet Page Number 93 of 186 RESOLUTION NO. Attachment 1 A RESOLUTION OF SUPPORT FOR THE DEPARTMENT OF NATURAL RESOURCES SOLAR ENERGY LEGACY GRANT WHEREAS, the City of Maplewood supports the grant application made to the Minnesota Department of Natural Resources for a Solar Energy Legacy Grant. The application is to purchase, install, and interpret: 1. Solar photovoltaic panels and a mobile solar energy unit at the Maplewood Nature Center; and 2. Solar water heating equipment at the Maplewood Community Center. WHEREAS, the project is located within 40 acres of the Maplewood Nature Center at 2659 East Seventh Street, Maplewood, and at the Community Center, located within the Maplewood City Hall campus at 1830 County Road B, Maplewood, and is adjacent the Regional Gateway Trail, and WHEREAS, the City of Maplewood recognizes the twenty -five (25) percent match requirement for the Solar Energy Legacy Grant and has secured the matching funds. NOW, THEREFORE, BE IT RESOLVED, if the City of Maplewood is awarded a grant by the Minnesota Department of Natural resources, the City of Maplewood agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above - referenced project. The City of Maplewood will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and BE IT FURTHER RESOLVED, the City Council of the City of Maplewood names the fiscal agent for the City of Maplewood for this project as: Larry Farr, Chief Building Engineer City of Maplewood 1830 County Road B East Maplewood, MN 55109 BE IT FURTHER RESOLVED, the City of Maplewood hereby assures the Solar Energy Project will be maintained for a period of no less than 24 years. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD THIS 14 DAY OF DECEMBER, 2009. DIANA LONGRIE, MAYOR ATTEST: KAREN GUILFOILE, CITY CLERK Packet Page Number 94 of 186 Agenda Item L4 MEMORANDUM TO:James Antonen, City Manager FROM:Michael Martin, AICP, Planner DuWayne Konewko, Community Development and Parks Director SUBJECT:T- Mobile Tower— Conditional Use Permit and Design Review Request APPLICANT:FMHC Corporation, as agent for T- Mobile Central LLC LOCATION:1961 County Road C East DATE:December 7, 2009 INTRODUCTION Amy Dresch, of FMHC and representing T- Mobile, is proposing to erect a 75 -foot -tall wireless telecommunications tower for cellular telephone operations on land leased from Independent School District No. 622 at the Harmony Learning Center located at 1961 County Road C East. The pole would be located where a 30 -foot light pole currently exists within the school's parking lot. The pole would have a flush mounted installation instead of the standard triangular antenna installation which is commonly seen on existing towers within Maplewood. This tower would have the availability for collocation in the future. T- Mobile would lease a 15- by 25 -foot site from Independent School District No. 622. The applicant would place ground equipment inside an 8 -foot -tall cedar fence. The fence would include a 10- foot -wide gate for access. The tower would be placed on the grassy area within the parking lot at Harmony Learning Center. The applicant initially did not propose any additional landscaping but after working with staff the plans now show 10 American Arborvitae surrounding the ground equipment and fencing. Requests In order to proceed with the project the applicant is requesting the following city approvals: 1. A conditional use permit (CUP) for a tower and related equipment at a school. Section 44- 1321(b)(2)b of the city code requires a conditional use permit for communications towers located at a school. Refer to the attached applicant's letter of request. 2. The tower design and site plan. BACKGROUND September 14, 1987: The city council approved a land use plan change and a conditional use permit to use the facility for non - profit, education- related and child -care uses. The land use change was from RM (residential medium density) and RH residential high density) to S (school). Packet Page Number 95 of 186 1992: Independent School District No. 622 demolished part of the old school; made structural additions and expanded the parking lot. DISCUSSION Planning Commission Meetings The planning commission tabled this application at its May 19, 2009 meeting requesting that the applicant consider other tower - placement options on the Harmony Learning Center property and also other parcels in this coverage area. After following the direction of the planning commission, the applicant's proposal largely stayed the same. The school district is not open to placing the tower at other locations within the Harmony site. The school district submitted a letter to the city stating its position and is attached to this report. The school district only wants to see the tower placed where it is currently proposed. The applicant has stated the current proposed location is preferable to the school district because it would be accessible through the parking lot without the need to build a driveway to a more remote location. The applicant has submitted a letter stating how it evaluated other potential sites and described why Harmony Learning Center is the preferred site. Code states a new tower cannot be approved unless it is documented that another existing or planned tower could be used within a half mile radius. Staff has confirmed that there is not another existing or planned tower within the half -mile radius. Code also states commercial buildings could be used for locating a proposed tower but if the applicant cannot secure a lease or purchase space then a new location could be approved. The applicant has submitted proposed coverage maps for the Hazelwood Professional Center, 2785 White Bear Avenue and the Premier Bank building, 2866 White Bear Ave, but has stated the two locations are not viable candidates. According to the applicant, their search for alternative locations was unproductive. Concerns over the safety of the proposed tower location were expressed at the May 19, 2009 planning commission meeting. The applicant has submitted a "Design and Reliability of a Monopole Structure" study which is attached to this report. If approved, the applicant would have to submit plans through the building permit process which would be reviewed by the city's building, planning and engineering departments which would ensure all codes were being met for telecommunication towers. The applicant also submitted a study on the impact of telecommunication towers on residential property values. The cover letter is attached to this report. The entire study is more than 100 pages and could not be included with this report. However, a copy is available at city hall for review and can also be e- mailed to anyone interested in reviewing the entire document. Contact staff if interested. The planning commission continued its review at its November 17, 2009 meeting. The planning commission did recommend approval of the CUP but requested the applicant see if an agreement could be worked out with Maplewood Covenant Church, 2691 White Bear Avenue. The applicant chose not to proceed with the church request since it would require a new application and would start the review process over. The applicant has submitted a letter, dated November 23, 2009, to explain their position and is attached to this report. 2 Packet Page Number 96 of 186 Conditional Use Permit Surrounding neighbors have expressed concern about the location of the proposed tower at the Harmony Learning Center. Staff did echo those concerns to the applicant and encouraged the applicant to consider alternative locations. Sec. 44 -1321 lists preferences for selecting sites to build a telecommunications tower. Sec. 44- 1321(b)(1)g states that "parking lots may be used to locate towers where the structure replicates, incorporates or substantially blends with the overall lighting standards and fixtures of the parking lot." Sec. 44- 1321(b)(2)b states that schools are one of the primary land use areas for towers requiring a conditional use permit. The applicant stated the proposed location for the tower within the Harmony Learning Center parking lot was chosen because of its proximity to parking in order to service the tower and because it will be located where a light pole currently exists. Staff had encouraged the applicant to consider locating on the water tower located at Cope Avenue and Castle Place, south of Highway 36. The Saint Paul Water Authority, who owns and operates the water tower, said the highest position available to mount additional telecommunications equipment is 90.1 feet. The applicant stated it is always T- Mobile's first option to collocate because of the efficiencies achieved. However, the applicant feels that the coverage achieved at the height available at the water tower is not sufficient and needs to locate at Harmony Learning Center. Coverage maps and a letter from the applicant's engineer have been attached to this report and detail the coverage achieved at the water tower, the Harmony Learning Center and two local commercial building locations. Sec. 44- 1331(a) requires new telecommunications equipment be collocated on existing structures unless it can be documented to the satisfaction of the city council that the equipment planned for the proposed tower cannot be accommodated on an existing or approved tower or commercial building within one -half mile radius. The water tower on Cope Avenue is approximately three - quarters of a mile away from the Harmony Leaning Center site, thus the city cannot require the applicant to collocate on the water tower. Sec 44- 1328(3)1 states towers should not be located between a principle structure and a public street. The proposed tower's location within the parking lot, with access from County Road C East, would satisfy this requirement. City code requires a new tower be set back from the nearest residential structure by a distance of at least the height of the proposed tower plus 25 feet. So for this application the proposed tower would need to be setback at least 100 feet from the nearest residential structure. The proposed tower is at least 170 feet away from the nearest residential lot line satisfying this requirement. The Federal Communications Commission (FCC) licenses all telecommunications systems. This licensing requires that the proposed or new telecommunications equipment not interfere with existing communications or electronics equipment. If there is interference, then the FCC requires the telecommunications company to adjust or shut down the new equipment to correct the situation. Maplewood must be careful to not limit or prohibit a proposed tower because of electronic interference. That is up to the FCC to monitor and regulate. The city may only base their decision on land use and on health, safety and welfare concerns. 3 Packet Page Number 97 of 186 Design and Site Issues Sec. 44- 1327(13) requires the community design review board to make recommendations on the plans for towers, utility, equipment or accessory buildings, site plans and proposed screening and landscaping. The tower meets the setback requirements specified in the code. As stated above, staff finds that the proposed tower location meets city code requirements. The applicant intends to replace a 30 -foot light pole with a 75 -foot wireless telecommunications tower. Lights servicing the parking light will also be included on the light pole at the 28 -foot level of the tower. Staff would recommend requiring the new lights meet all current lighting ordinance requirements. The telecommunications tower would have a flush mounted installation instead of the projecting triangular antenna installation. Staff finds the flush pole an improvement over the standard tower design seen in Maplewood and throughout the Twin Cities metro area. A chain link fence does exist between the Harmony Learning Center site and the residential home to the east. An existing tree is located directly to the east of the proposed tower and would not be impacted by this proposal. However, the existing conditions do not amount to sufficient screening. Sec. 44- 1328(3)f requires the applicants to landscape the base of the tower and any accessory structures. After working with staff the applicant has submitted plans to plant 10 American Arborvitaes surrounding the ground equipment and fencing. The applicant has submitted a rendering for the proposed screening of the ground equipment and the base of the tower. The drawing shows the 10 American Arborvitaes and both the equipment and base of the tower being screened by an 8- foot -tall fence. The community design review board recommended adding concrete bollards to the interior of the screening fence to help ensure safety around the equipment. Sec. 44- 1328(3)g requires that towers be light blue, gray or another color shown to reduce visibility. This proposed tower would need to meet this requirement. Other Comments If there is a prefabricated building it is required to be IBC listed. The information provided by the applicant does not include the IBC listing. This is a Minnesota State Building Code requirement and the city will not issue a building permit for the new structure without the IBC listing. The city requires a building permit for the installation of the telecommunications monopole tower. The 75' telecommunications tower must comply with all the requirements of the 2006 International Building Code. A Minnesota registered structural engineer is required to review and sign off on the plans submitted. 4 Packet Page Number 98 of 186 Special inspection is required for concrete, rebar, bolting and welding. Engineering Department, Fire Marshall and Police No comment. COMMITTEE ACTION Plannina Commission On May 19, 2009, the planning commission held a public hearing and tabled the review of the application. On November 17, 2009 the planning commission recommended approval of the proposed CUP. The planning commission requested the applicant look at the possibility of locating the tower to Maplewood Covenant Church, 2691 White Bear Avenue. The applicant chose to continue with the request at the Harmony site as stated in the letter attached to this report. Community Design Review Board On November 11, 2009 the community design review board recommended approval of the site and design plans for the proposed cellular monopole. The CDRB did recommend the addition of concrete bollards around the interior of the fence to enhance the safety of the structure. SUMMARY The applicant has stated that the school district is not willing to have the tower placed elsewhere on their property. The applicant, therefore, would like to stick with their original proposal and are requesting action. Staff finds the additional landscaping and modifications of the tower design as good faith efforts at mitigating the impact of the tower as much as possible. RECOMMENDATIONS A. Adopt the resolution approving a conditional use permit for the proposed 75 -foot- tall wireless telecommunications tower and ground equipment. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The community development staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. This conditional use permit is conditioned upon T- Mobile allowing the collocation of other provider's telecommunications equipment on the 5 Packet Page Number 99 of 186 proposed tower. T- Mobile shall submit a letter to staff allowing collocation before a building permit can be issued. B. Approval of the site and design plans stamped October 14, 2009, for a 75 -foot- tall telecommunications monopole and ground equipment within the parking lot of Harmony Learning Center at 1961 County Road C East. Recommendation is based on the findings required by code and subject to the applicant doing the following: 1. Repeating the review in two years if the city has not issued permits for this project. 2. All work shall follow the approved plans. The community development staff may approve minor changes. 3. The flush mount design for the telecommunications tower shall be utilized. 4. The lighting fixtures installed on the tower shall comply with city ordinances and shall be approved by city staff. 5. An 8 -foot -tall cedar fence shall screen both the ground equipment and the base of the tower. 6. The applicant shall provide cash escrow in the amount of 150 percent of the cost of the landscaping before a building permit will be issued. 7. The applicant shall address the safety concern relative to the proximity of vehicles by adding bollards internal to the fencing arrangement. 6 Packet Page Number 100 of 186 CITIZEN COMMENTS Staff surveyed the 32 property owners within 500 feet of Harmony Learning Center for their opinions about this proposal. Of the nine replies, one had no comment, four were in favor and four objected. In Favor 1. As a T- Mobile customer, we look forward to better coverage in our home. (Flor, 203217 th Avenue East) 2. 1 am all for this. As a T- Mobile customer it would improve signal in my area which is weak. (Grieman, 2621 Ariel Street North) 3. No problem with me. (Trepanier, 439 Birchwood Courts) 4. Since the family has T- Mobile phone service and since we have been experiencing very poor service from our home, we support the installation 100 %. (AI- Ghalith, 1895 County Road C East) Opposed 1. Two email's attached to this report. (Olson, 2005 County Road C East) 2. Email attached to this report. (Olson, 2045 17 Avenue East) 3. Email attached to this report. (Olson, 2027 17 Avenue East) 4. This report seems one - sided. What are the negative effects of a tele- monopole? High EMF's are linked with many health effects. Nausea, skin irritations, disillusionment and others. What will be T- Mobile's responsibility to this effect? Zellmer, 1896 Kohlman Avenue) No Comment 1. No comment. (Vaughn, 2725 White Bear Avenue North) 7 Packet Page Number 101 of 186 REFERENCE INFORMATION Site Description Existing Use: School Surrounding Land Uses North:Kohlman Creek County Open Space East:Single Family Home South:Single Family Homes, vacant lots and commercial buildings West:White Bear Avenue, commercial buildings and a church PLANNING Land Use:Planned Unit Development (PUD) Zoning:Planned Unit Development (PUD) Ordinance Requirements Section 44- 1321(b)(2) requires a CUP for a communications tower at a school. Section 44- 1327(13) requires the community design review board (CDRB) to make recommendations on the plans for towers, utility, equipment or accessory buildings, site plans and proposed screening and landscaping. 8 Packet Page Number 102 of 186 Findings for CUP approval Section 44- 1097(a) states that the city council must base approval of a CUP on nine standards for approval. Refer to the findings in the attached resolution. Section 44- 1326(a) states that the city council shall consider the following when reviewing a CUP for a monopole: 1. The standards in the city code. 2. The recommendations of the planning commission and community design and review board. 3. Effect of the proposed use upon the health, safety, convenience and general welfare of residents of the surrounding areas. 4. The effect on property values. 5. The effect on the proposed use in the comprehensive plan. Application Date The city received the complete application for a wireless telecommunications tower on April 23, 2009. The initial 60 -day review deadline was June 22, 2009. After the planning commission tabled this application at its May 19, 2009 meeting, T- Mobile requested three additional 60- review periods. The current review deadline is December 19, 2009. PJ SEC2S \1961 Co Rd C \Monopole CUP \CC_121409 Attachments: 1. Location Map 2. Zoning Map 3. Land Use Map 4. Applicant's original letter of request, 5. Applicant's Engineer's letter, dated March 18, 2009 6. Proposed Coverage Maps 7. Site Plan, dated October 14, 2009 8. Applicant's letter, dated October 14, 2009 9. Design and Reliability of a Monopole Structure study 10. Valuation study 11. Rendering of existing conditions 12. Rendering of proposed fencing 13. Email from Linda Olson, dated May 4, 2009 14. Email from Linda Olson, dated May 5, 2009 15. Email from Glen Olson, dated May 4, 2009 16. Email from Dale Olson, dated May 4, 2009 17. Applicant's letter, dated November 23, 2009 18. ISD 622 letter, dated November 12, 2009 19. Planning Commission Minutes, May 19, 2009 20. Planning Commission Minutes, November 17, 2009 21. Community Design Review Board Minutes, November 10, 2009 22. CUP Resolution 23. Applicant's plans (separate attachment) 9 Packet Page Number 103 of 186 Attachment 1 T- Mobile — Request for Conditional Use Permit and CDRB Review Figure One — Location Map City of Maplewood NORTH April 8, 2009 Packet Page Number 104 of 186 Attachment 2 T- Mobile — Request for Conditional Use Permit and CDRB Review Figure Two — Zoning Map City of Maplewood NORTH April 8, 2009 Packet Page Number 105 of 186 Attachment 3 T- Mobile — Request for Conditional Use Permit and CDRB Review Figure Three — Land Use Map City of Maplewood NORTH April 8, 2009 Packet Page Number 106 of 186 Attachment 4 CONDITIONAL USE PERMIT APPLICATION STATEMENT OF PROPOSED USE AND PROJECT DESCRIPTION NEED FOR INCREASED COVERAGE IN MAPLEWOOD T- Mobile USA is the United States operating entity of T- Mobile International AG, the mobile communications subsidiary of Deutsche Telekom AG (NYSE: DT). Deutsche Telekom is one of the largest telecommunications companies in the world, with nearly 120 million customers worldwide. T- Mobile USA's headquarters are located in Bellevue, Washington with a Minnesota office located at 8000 W 78th St in Minneapolis, Minnesota. In 2006, the usage of cell phones met and then exceeded iandline phone usage and is now the primary way Americans communicate by phone. One out of every eight American homes 13.6 %) had only wireless telephones during the first half of 2007; that number jumped to nearly one out of every six (15.8) during the second half of 2007. To keep pace with the dramatic increase in consumer demand on wireless networks in more residential areas, T- Mobile USA, Inc. T- Mobile ") is making a committed effort to remedy and fill in areas experiencing spotty coverage, poor call clarity and dropped calls. The expanding wireless infrastructure is vital in providing quick assistance when emergency situations arise. T- Mobile typically handles more than 60,000 emergency 911 calls everyday across the country and the caller location system called Enhanced 911 ("E91 V) is providing better connection between the emergency responders and distressed wireless callers. E911 ensures that each emergency wireless call is routed to the most appropriate dispatch call center while also providing a call -back number to the dispatcher as well as information about the approximate location of the distressed caller. To fully support the E911 system capabilities and to enhance public safety in the residential neighborhoods and shopping area surrounding Harmony Learning Center, T- Mobile's engineers have selected Harmony Learning Center as the best location option within T- Mobile's desired coverage radius. T- Mobile and its affiliates have acquired licenses from the Federal Communications Commission ( "FCC ") to provide personal wireless service throughout the United States. These licenses include the City of Maplewood and the remainder of the Minneapolis —St. Paul metropolitan area, as part of an integrated nationwide network of coverage. LOCATION AND DESCRIPTION OF PROPERTY The subject property of the Conditional Use Permit application is the location of the Harmony Learning Center parking lot, the address of the site is 1961 County Road C, Maplewood, Minnesota 55109. The legal description of the subject parcel is included with this application as Exhibit C: Harmony Learning Center Legal Description. The Harmony Learning Center property is used as an adult education center and is designated as an institutional /school use in the Land Use map. The property is owned by Independent School District No. 622 and is located at the intersection of County Road C and White Bear Avenue. Packet Page Number 107 of 186 Attachment 4 PROPOSED TOWER T- Mobile Central LLC is proposing to erect a seventy -five (75) foot wireless communications tower to enhance T- Mobile's digital network within the nearby residential neighborhoods and also better in -car coverage along White Bear Avenue and County Road C. The proposed tower will replace the existing light pole in the parking lot of Harmony Learning Center. T- Mobile's antennas are to be mounted above the light fixture with a centerline of seventy two feet and six inches (72' — 6 "). The monopole is designed to structurally support the collocation of an additional carrier's antennas, and also support the mounting of parking lot light fixtures to illuminate the parking lot. Additionally, a four (4) foot tall lightning rod will be attached at the top of the monopole. The monopole will be designed in accordance with the Electronic Industries Association Standard EIA- 222 -F, "Structural Standard for Steel Antenna Towers and Antenna Supporting Structures." This standard is modeled after the ANSI A58.1 standard, which is now known as ASCE -7. A monopole is theoretically designed to collapse upon itself in the event of an unlikely tower failure. T- MOBILE'S ACCESSORY EQUIPMENT T- Mobile's accessory equipment will be located at the base of the monopole on the grass berm. T- Mobile is proposing, for security reasons, to enclose the accessory ground equipment within an eight foot (8') tall chain link fence and to line three strands of barbed wire along the top of the fence. Since there is no existing vegetation on the land berm where the equipment will be located, T- Mobile is not proposing to add landscaping to the site. TYPICAL PROCESS FOR SITE LOCATION When T- Mobile becomes aware of a need to increase coverage in a specific area, Radio Frequency (RF) engineers generate propagation studies to determine the location needs specific to the area such as the required height and desired latitude and longitude. In determining site requirements, T- Mobile's RF engineers consider the area topography, the location of existing antenna towers, surrounding obstructions and coverage and capacity needs. RF engineers then identify a Search Ring which is a geographic area which potential sites may be located to effectuate the maximum amount of coverage to the desired area. Once the Search Ring is identified, T- Mobile employs a site acquisition specialist to locate the possible sites within the Search Ring. The site acquisition specialist first looks for existing towers within the search ring where T- Mobile can collocate its antennas. Collocation on an existing tower is preferred because it cuts the cost of new construction and minimizes the number of towers in a local zoning jurisdiction. If no existing towers are available for collocation within the Search Ring, the site acquisition specialist then looks for the best option for locating a new tower that will satisfy the local zoning requirements and that can be easily camouflaged in the surrounding area. In planning for the construction of the new tower, T- Mobile's construction architects and engineers, have designed a tower that will allow for future collocation of an additional wireless carrier's antennas. Packet Page Number 108 of 186 Attachment 4 SELECTION CRITERIA FOR HARMONY LEARNING CENTER SITE After generating a propagation study, T- Mobile's RF engineers identified the need for in- building coverage to the neighboring residential and commercial areas and also better in -car coverage along County Road C and White Bear Avenue. A map of the desired coverage area for this Maplewood Site can be viewed at Exhibit E: Letter from T- Mobile's RF Engineer. There are not any existing towers available for collocation within one -half mile of the Harmony Learning Center. Harmony Learning Center was selected for its location near the center of the issued desired coverage area and also to meet the zoning regulations of the City of Maplewood. T- Mobile and the site acquisition specialist met with representatives from the School District to come up with a tower designed to meet the zoning requirements and T- Mobile's needs, but also a structure that would minimally impact the use of Harmony Learning Center. The proposed monopole and ground equipment have been designed to blend in with the parking lot light fixtures. The Harmony Learning Center location is a good site for the future collocation of an additional carrier, thereby reducing the need for a tower in the future while also meeting T- Mobile's needs to provide better service to residents and visitors to the community. TYPICAL ACTIVITY AT A T- MOBILE SITE LOCATION The proposed antenna and equipment will not be staffed on a daily basis. Upon completion of construction, the site will require only infrequent site visits (approximately one to four times a month). Access to the property from County Road will be over the existing parking lot via a fifteen (15) foot wide access easement. The site and operations will be self - monitored by the network operations center with a remote connection that will alert personnel to equipment malfunction or a breach of security. BUILDING AND CONSTRUCTION STANDARDS The proposed facilities will be designed and constructed to meet applicable governmental and industry safety standards. Specifically, T- Mobile will comply with all FCC and FAA rules regarding construction requirements, technical standards, interference protection, power and height limitations, and radio frequency standards. Any and all RF emissions are subject to the exclusive jurisdiction of the FCC which sets and enforces very conservative, science -based RF emission guidelines to protect public health. T- Mobile operates all its wireless facilities well below FCC requirements. CONCLUSION T- Mobile looks forward to working with the City of Maplewood to bring the benefits of seamless wireless coverage and enhanced E911 capabilities to its residential neighborhoods. The addition of this site will ensure uninterrupted superior wireless service to the residential neighborhoods around Harmony Learning Center and therefore provide greater competition in the marketplace. Harmony Learning Center 1961 County Road C Maplewood, MN 55109 Packet Page Number 109 of 186 Attachment 5 Memorandum To: Kelly Swenseth Real Estate and Zoning From: Thierry Colson, Senior RF Engineer, T- Mobile USA Date: 3118/2009 Re: Harmony Learning Center, Maplewood, NIN (A1N0609C) I am the Senior Engineer responsible for the design and location of this proposed site. I have been doing wireless network design for 13 years, and have planned and built hundreds of sites. It is my intention to describe the goals and objectives of this particular location and to examine the other possible locations we've considered in this area. I have attached a map of T- Mobile's current site locations in the Maplewood and surrounding area. Also indicated on this map is the proposed site at the Harmony Learning Center (AiN0609C). Our primary objective with this site is to provide new in- building and in -car coverage in the City of Maplewood. It's important that this new coverage will link and complement the existing coverage. It's also important that we minimize the potential overlap in areas where the existing coverage is already an acceptable quality. Our target area is roughly bounded by Hazelwood Street on the West, Beam Avenue on the North, McKnight road on the East, and Hwy 36 on the South. Currently in this area there is very poor, or none in- building coverage. I have attached a map that is a computer generated depiction of our current coverage in our target area. The color scheme represents the general strength of the signals generated by our network. The green areas are the strongest, and represent a signal strong enough to penetrate most residential buildings. The yellow is typically strong enough to provide in-car service. The last signal level displayed is the grey, and indicates areas where the signal is strong enough for outdoor coverage. I have also attached a map using the same color scheme that depicts the coverage of our proposed site on the Harmony Learning Center Property. Comparing these two maps and the improvement in both the amount of our coverage and the strength of that coverage is very apparent. For reference, I've also attached a map depicting the coverage as it would be if we were to abandon the Harmony Learning Center Property site, and collocate on the proposed Water Tower, located south of Hwy 36 on Cope Avenue E. This plan to locate on the Water Tower has two drawbacks. First, this location is overlapping the existing coverage from our existing sites to the east (AIN0I 10 and AIN0057). Secondly, it does not provide as much new coverage in the Northeastern portion of our target area as our proposed site does. The frequencies used by our equipment will be restricted to the bands as follows: Transmit: PCS B block (1950 to 1964), PCS C4 Block (1980 to 1985), AWS R3 -E (2140 to 2145) Receive : PCS B block (1870 to 1885), PCS C4 Block (1900 to 1905), AWS R3 -E (1740 to 1745) Packet Page Number 110 of 186 May 93, 2009 These bands apportioned to T- Mobile by the FCC are well isolated from other bands used by public safety communication systems. There have been no incidences of interference with public safety systems on our existing sites, or any interference with consumer radio, television, or similar services. The license from the FCC states that T- Mobile cannot transmit outside of the above noted assigned frequency blocks. One of the penalties listed is loss of our license. We take interference very seriously, and in the rare event that any interference occurred, we would work to correct it as quickly as possible. Packet Page Number 111 of 186 Ul uj LJ A 17F' TO PROPERTY UNE 482' TO PROPERTY LINE It CL 2-11n In ILI ILO Attachment October 14,2OO9 City ofMaplewood Attn: Mr. Michael Martin, Manner 1830 County Road 8East Maplewood, K4N551U9 Chairperson Fisher and Members of the Planning Commission, On Tuesday, May « the Maplewood Planning Commission conducted a public hearing fn[l-MobUet Conditional Use Permit application to erect a 75-foot-tall wireless communications tower on leased land from Independent School District No, 622 at the Harmony Learning Center located at 1961 County Road CEast. Prior to the public hearing, it was determined by City Planning staff that T- Mobile's proposal met all of the ordinance criteria regarding the tower height and location. However, there were concerns by some members of the Planning Commission, and adjacent neighbors, regarding the aesthetics, safety and location mf the proposed facility on the subject property, |n addition, the Planning Commission requested that T-Mobile look into the feasibility of alternate locations for the communications facility, As was requested bythe Planning Commission, Dennis Sullivan, Director of Business Services and Mike Boland, Supervisor of Operations/Health & Safety/Grounds, for ISD #622 were approached about shifting T-Mobile's proposed communications facility to either the northeast or northwest corners of their property, They declined tV move the proposed tower location stating that they were satisfied with the proposed location as it would not interfere with their daily operations, T-K4oh|!e was also asked bo evaluate the Hazelwood Professional Center, which ba4 story off Ice building located at 2785 White Bear Ave., and the Premier Bank building, which is located at 2866 White Bear Ave., as possible alternate locations for their communications facility. Due iu the combination of the heights and locations of these buildings, T-Mobile has determined that they are not viable candidates for rooftop installations. Linda Olson, adjacent property owner to Harmony Learning Center, requested that T-Mobile investigate the Maplewood Covenant Church, located at 2691 White Bear Ave., as a potential alternate location, While a 75-foot-tall tower on the Maplewood Covenant Church property would provide similar coverage to that provided by the proposed tower at the Harmony Learning Center, T-Mobile did not pursue this church location as its primary candidate for several reasons. First, l-Mobi|e was concerned where the placement of a new tower would need to be located on the property in order to meet the 100 foot Packet Page Number 115 of 186 setback requirement from the adjacent residential property line. This would require the tower to be located in an undeveloped portion of the property, and potentially restrict any future development of a portion nf their property. Second, T-K80bUe|sproposing to replace on existing light pole at the Harmony Learning Center. Because there are no existing light poles to replace on the church property, it would be necessary tVintroduce a new structure oD the church property that, inT-Mobi|e's opinion, would have just as much exposure to residential dwellings, and White Bear Avenue, than the proposed structure at the Harmony Learning Center, F|Ra||y,T'N40bi|e had worked with Independent School District 0o. 622 in the past to develop telecommunication facilities on School District property and had general lease language in place. In an effort to make the proposed communications facility at the Harmony Learning Center more aesthetically appealing, T'K4Vbi|eis proposing to replace its standard triangular antenna installation with a flush mounted installation. |n addition, 7-WlobUm would enclose the compound with aneiOht-fnot'taU cedar fence or, should the City prefer, they can enclose the base of the tower with an eight-foot-tall cedar fence and locate the radio equipment within an equipment enclosure next to the tower base and having a brickfa{ade painted to blend in with the existing Harmony Learning Center school building located on the property. Information regarding the safety of the monopole design has been included with T-Mobile's supplemental material. On January 12, 2007, a property value impact study regarding cellular phone towers in the Twin Cities 13 County Metropolitan Area was completed for T-Mobile. A copy ofthis report has also been included to help address any questions or concerns regarding the effects of communication facilities on property values. Sincerely, 4V Amy FkAHC Corporation 74OU Metro Hhd, Suite 26U Edina, MNS5439 Office: 952.831.1043 Mobile: 612.802,0452 Packet Page Number 116 of 186 Attachment 9 WAIMM LIAMMWIPM ENDEAVORS ffiyf The Experienced Point of Wow March 2, 2007 Reference: Design and Reliability of a Monopole Structure in the Telecommunication Industry Fall Zone Radius Quality of Steel and Fabrication of a Monopole Structure In response to your inquiry regarding the design and anticipated reliability of a monopole structure: I, The monopole structure is designed to meet the requirements of the ANSI TWEIA 222F June, 1996) titled Structural Stanclai&Jbr Steel Antenna Toiiers andAntenna Supporting Structures and mostly recently published ANSI/EIA-222-G (August 2005) titled Structural Standard for Antenna Support Structures and Antennas. It also meets or exceeds the requirements of the International Building Code and the Manual ref Steel Constructioi? ASD acrd RFD by the American Institute of Steel Construction. Furthermore, the foundation and anchor bolts meet the requirements of the American Concrete Institute's Bifilcling Code Requirementv,for Structural Concrete (ACI 318-05), The pole itself is also designed to meet the provisions of the American Society of Civil Engineers (A.S.C.E.) Design of Steel Transmission Pole Structures, which was just recently published (2006) as a design standard. 1 Based on the location of this structure and the applicable design codes, the basic design wind speed of fastest mile and/or 3 second gust is used to deign the structure. An additional case with ice is also checked based on past historical data on ice accumulation in the area. The specified wind speeds exceed the 50-year maximum anticipated wind velocity at 33 fit above ground level. Additional factors are applied to increase the wind loading, e.g., a gust response factor is imposed in order to account for sudden changes in wind speed a height coefficient to account for increasing wind speed with height, and an exposure coefficient. Based on these conservative coefficients, the structure could in fact survive even greater wind loads than the basic design wind speed without any failures. 3. The monopole structure design is controlled by wind induced loads, however, earthquake induced loads are also evaluated with all building code requirements being satisfied. Vertical loads (i.e., gravity loads) are minimal on these types of structures, approximately 20% of the maximum capacity. 7616 Jenther Drive Engineered Endeamrs, lire, Mentor, OH 44060 Phone (440) 918-1101 4 Fax (440) 918-1108 Packet Page Number 117 of 186 Reference: Design and Reliability of Monopole Structure in the Telecommunication Industry Fall Zone Requirement Quality of Steel and Fabrication of a Monopole Structure 2 4, The design and loading assumptions, which are used for the analysis of these structures, are very conservative in nature when compared to other building codes; as a result, structural failure is highly improbable, 5. Failure of a steel monopole structure is defined as being that point at which the induced stresses exceed the yield strength of the material. At this point, deflections will be induced in the structure, which will no longer be recoverable once the load has been removed. Hence, a permanent deflection in the monopole would exist, 6. The induced loads must be sustained for a long enough period in order that the structure has time to respond to the load without its removal. Monopoles are flexible, forgiving structures, which are not generally susceptible to damage by impact loads such as wind gust or earthquake shocks, 7. As the structure leans over from the induced loads, it presents a markedly reduced exposure area for the development of wind-induced forces. This would result in the lowering of tile applied forces and, therefore, the reduction of stresses and a halting of the structural deflection, Hypothetically, let's assume that a pole becomes overloaded, The typical consequence of this overloading is "local buckling" where a relatively small portion of tile shaft distorts and kinks" the steel. Upon the removal of the applied load, the structure will not return to a plumb position. This does not cause a free falling pole. Even though the buckle exists, the cross section of the pole is cable of carrying the entire vertical load. As a result, wind induced loads could not conceivably bring this type of structure to the ground due to the excellent ductile properties, design criteria, and failure mode. In the event of an unlikely failure, theoretically, the monopole is designed to have a high stress point at an intermediate height. This will keep the monopole structure within a certain fall radius. 9. This monopoles is theoretically designed to collapse upon itself in the event that a catastrophic circumstance arises, however this type of failure has never occurred on an EEI tapered tubular monopole structure. The initial failure point or high stress point of the monopole can be specified at certain elevations. The structure was designed so that the stresses in the Lipper section of monopole are greater than the stresses in the bottom sections. The upper section fails and collapses onto the bottom section producing significantly less wind area, hence decreasing the loads applied to the structure, As a result, the structure does not "free fall" to the ground and stays within the compound area. 10, Further proofs to the integrity of these structure-types are the fact that all EET monopole 7610 Jenther Drive Engineered E Inn. Mentor, OH 44060 Phone (440) 918 -1101 + Fax (440) 918-1108 Packet Page Number 118 of 186 Reference, Design and Reliability of Monopole Structure in the Telecommunication Industry Fall Zone Requirement Quality of Steel and Fabrication of a Monopole Structure structures in the Florida region withstood the direct impact of Hurricane Andrew with absolutely no structural damage reported. Wind loading was reported to be in the range of 100 -120 MPH. Most recently, all EEI monopoles in the Wilmington, NC region withstood the force of Hurricanes Bertha and Fran, which had wind speeds of 105 ]UPHand wind gusts of 115 hIPH. 11. In another incident, an EEI monopole withstood the impact of a run away bulldozer, which rammed the monopole at the base. The monopole stood firm with only a dent in the shaft. After field repairs, this monopole is still in service and performing to its design capacity. 12. EEI has never experienced a structural failure due to weathered induced overloading. EEI personnel have over 75 years combined experience in design and fabrication of these types of structures, In response to your inquiry regarding the quality of steel and fabrication of a monopole structure: l) The monopole is fabricated fi ASTM A572 Grade 65 material with a controlled silicon content of 0.06% maximum to promote a uniform galvanized coating. The base plate material is fabricated from A871 Grade 60 material. All plate material meets a Charpy V -Notch toughness requirement of 15 ft -Ibs g, -20' Fahrenheit. By meeting the strict toughness requirement, the monopole is best suited to resist the cyclic /fatigue type loading (i.e., wind induced loading) these structures exhibit. The toughness specification is based on 35 years of taper tubular poles being designed and manufactured for the electrical transmission and communication industries. 2) Anchor bolts are fabricated from A615 Grade 75 material. The bolts arc 2 ltd in diameter, made from #18J bar stock. All threads are rolled. Anchor bolts come complete with two (2) A194 grade 2H hex nuts. The anchor bolt material must also meet a Charpy V -Notch toughness of 15 ft -Ibs OW -20° Fahrenheit, to resist the cyclic /fatigue type loading (i.e., wind induced loading) these structures exhibit. EEI guarantees the duality of steel used on the entire monopole. Material Certifications Mill Test Reports) are available on all material at the time of fabrication. The toughness requirement should be taken very seriously, for over the lifetime of the structure not having this toughness requirement, "toe" cracks may occur at the base of the structure and the structure could ultimately fail. Fabrication of the monopole is performed in accordance with the provisions of the AISC Manual of Steel Construction and ASCE's Design of Steel Transmission Pale Stractroes. All 7610 Jenther Drive Engineered En(leavors, Ine. Mentor, OH 44060 Phone (440) 918 -1101 4 lax (440) 918 -1108 Packet Page Number 119 of 186 Reference: Design and Reliability of Monopole Structure in the Telecommunication Industry Fall Zone Requirement Quality of Steel and Fabrication of a Monopole Structure welding and inspection is in accordance with the American Welding Society's Specification DL I - latest revision. Testing and inspection reports are available upon request at the time of fabrication. In conclusion, due to the aforementioned items, EEI's monopole structures have not experienced "free fall" type failure due to wind or seismic induced loads. I hope that these comments address the issues, which you might encounter relative to the anticipated performance of monopole structures and quality of steel and fabrication. However, I will be most happy to answer any specific questions, which you might have, Sincerely, Engineered Endeavors, Inc. I'dichaol R. Morel, P J, Vice President of Engineering DigineeredDideavors, Inc. YON REGISTERED ' I Pf1OFr&91ONA1. 1) 1 202S CPM10 V 7610 Jenther Drive Mentor, OH 44060 Phone(440) -1101 + Fax (440) 918-1108 Packet Page Number 120 of 186 EMERSOU,99ENGINEEREDENDEAVORS INCORPORATED Y1w Expedenced Polo( vfVlov Fall Zone Calculation In order to calculate the height of the hinge point or high stress area on a monopole structure to fall within a specified fall radius, the following equation can be applied. t = 2H where: x = Height to theoretical high stress, ft H Height of structure, ft FR = Fall radius, ft Notes: 1. Monopoles are very flexible, forgiving structures 2. EEI's tubular monopoles have never experienced a "free fall" type failure due to wind induced loads 3. As the structure deflects, it creates a markedly reduced exposure area, therefore, lowers the applied forces 4. Design criteria is very conservative 5. Due to gust factor, height coefficient, and exposure factor, the structure could in fact survive even greater wind than the specified basic wind speed 6. Due to the ductility of the steel, failure is defined as permanent deflection in the pole 7. Initial failure points can be designed at specific locations 7610 Jenther Drive Engineered Entleavors, late. Mentor, OH 44060 Plime (440) 918-1101 + Fax (440) 918-1108 Packet Page Number 121 of 186 V WT 7610 Jenther Drive Engineered Endeavors, Itte. Mentor, OH 44060 Phone (440) 91p F#abWWM4 X8186 Attachment 10 E D j j j 2 3655 Plymouth Boulevard, Suite 105 Plymouth, MN 55446 763-525-0000 twin 763 fax January 12, 2007 Eric Engen T-Mobile USA Development Manager - Central Region N19 W24075 Riverwood Drive, Suite 100 Waukesha, Wisconsin 53188 RE: Property Value Impact Study - Cellular Phone Towers Twin Cities 13-County Metropolitan Area Minnesota and Western Wisconsin Dear Mr. Engen: llrfndpaJs Paul G, Bakken, MAL MS, CCIM Cletus C Lied), MM Thomas J, Day, MAI, SRA David S. Reach, MAI Scott F. Muenchow, MAI Michael A. bowoik, MAI As requested, the appraisers have completed a Property Value Impact Study to ascertain whether cellular phone towers have an impact on neighboring residential properties. This report provides a summary of the analysis for the Property Value Impact Study. We have considered four study areas that are improved with residential properties that are near cellular phone towers, The study areas were analyzed to determine whether there is market evidence indicating that cellular phone towers have an impact on the market value (or selling price) of the neighboring residential properties, The following steps were employed in the analysis: L Identify locations in the Twin Cities 13-County Metropolitan Area where residential properties are located in dose proximity to cellular phone towers. The neighborhoods chosen include owner occupied residential properties, which are fairly homogeneous (in terms of age, style, size, view, amenities, etc.). This will allow for better comparison based on proximity to the cellular phone tower. 2. When there are an adequate number of comparable sales within the study area, we have conducted a paired sales analysis. This analysis compares the sales prices of individual homes located near a tower to the sale prices of similar homes not located in close proximity to a tower. Packet Page Number 123 of 186 3. Interviews have also been conducted with sales agents and buyers of in dose proximity to a cellular phone tower to determine if theproperties presence of the tower had an impact on the sale price. We also identified three new housing developments situated near cellular phone antenna sites. In this regard, we interviewed developers and sales agents that are marketing the developments to determine any impact by the neighboring towers. In all study areas, our findings indicate there is no measurable difference in the market value (or selling price) between properties that are near cellular phone tower (s) and those that are farther away from the tower (s). Therefore, it is our conclusion that cellular phone towers do not have a measurable or identifiable impact on residential property values. Feel free to contact me if you have any questions or concerns. Respectfully submitted, THE VALUTION GROUP, INC. WA Zk-, Scott F. Muenchow, MAI David S. Reach, MAI Nfinnesota Certified General Real Minnesota Certified General Real Property Appraiser #4000872 Property Appraiser #4000648 Wisconsin Certified General Real Property Appraiser #635-010 Packet Page Number 124 of 186 Page 1 of 3 Attachment 13 Michael Martin From:LINDA OLSON [lindamae5185 @msn.com] Sent:Monday, May 04, 2009 3:32 PM To:Michael Martin Cc:Cherryl Kurkoski; Ann Flor; Ananth Shankar; Dale Trippler; Diana Longrie; Matthew Ledvina; Matt Wise; Tom Ekstrand; Will Rossbach; mlapitz @hotmail.com; mepretzel @hotmail.com; trlapitz @gmail.com; ruth.kranick @lacek.com; ekstedtfamily @hotmail.com; stevekranick @msn.com; littlelady @pressenter.com; dale.olson @thomson.com; ekstedt@minnehahaacademy.net; gleno29 @hotmail.com Subject:FW: T- Mobile Tower at Harmony Learning Center Follow Up Flag: Fallow up Flag Status:Completed Monday, May 4th, 2009 Michael Martin Planner City of Maplewood This is in response to your request for feedback on the proposed 75 foot T- mobile tower to be located in the middle of the Harmony Learning Center Parking lot - and about 75 feet away from my home. As owner of all of the property located immediately adjacent and to the east of this site, T- Mobile has chosen the most obnoxiously possible placement on the entire Harmony site for this tower. The only location that could more negatively impact my property, land and home would to be to locate this tower further east on this parking island, or further northeast between the corner of the Parking Lot and 1st base in the Baseball field. Then this tower would be in full view of the biggest window in my kitchen. As a homeowner, I cannot strongly enough object to this placement of this tower. The proposed 75 foot tall tower will be visible from every window in my house on the north and west sides, and it will clearly overstory any vegetation growing along the fence between my yard and the Harmony school parking lot. That tower will dominate every corner of my entire back yard. It will also overstory and dominate all of the trees and other residential lots to the east and south of this site. As a resident, I am not at all comfortable with placing this tall utility smack in the middle of such a large open space. Putting this cell -phone tower in the middle of a large parking lot located between two wetland areas does not seem to be very practical. With the large Ramsey County Wetland to the north, the Casey Lake storm drainage area and Casey Lake Park (the largest park in the City of North St. Paul) to the east, and the Wetlands behind Bachmans to the south, this makes very little sense. This is a wildlife corridor to deer and other creatures that pass between the wetlands and cross County Road C - mostly through my front yard. In addition, this parking lot is located virtually at the bottom of a natural depression created between Bittersweet on the west and McKnight on the east. This placement makes little sense when the immediately surrounding areas are considered. As a taxpayer to ISD 622, I can understand why a lease with T- Mobile would be financially agreeable to the School District, especially if T- Mobile is also going to pay for all of the electricity and maintenance to the new parking lot lights, in addition to what I hope is a generous Lease Packet Page Number 127 of 186 511212009 Page 2 of 3 amount. However, I wonder if the School Board has given any other considerations to the ramifications of this placement on this site. As a parent, I cannot think of a placement more obnoxious and obvious to all of the ALC students and others who use this facility, including the T -ball, softball and baseball players from the North St. Paul Athletic League who use the ballfield. Open exposure of this tower base is also NOT advisable to all of the surrounding residents and their children who use this parking lot and the adjoining recreational space. I am a T- mobile customer. I have NEVER had drop -out problems with my cell phone from anywhere in my house or my yard. Cell phone coverage from both the nearby North St. Paul Water tower and the tower by the Sheet metal Workers union seems to be more than adequate for this site. From the maps supplied in my mailing, it seems to me that this tower is NOT going to completely cover all of the areas which are projected to need better service. One better and less obtrusive location is behind Les's Superette, near the dumpsters and in the Maplewood Covenant Church Parking lot. Other locations to fill the proported customer residential needs means perhaps this tower should be located further north on White Bear Avenue - perhaps behind the Premier bank. Another area to site this tower that might better serve the neighborhoods in need might be on one of the higher elevations on the north side of Casey Lake - perhaps even in Casey Lake Park. Have options on the West side of White Bear Avenue, at the top of the hill near the soccer fields been investigated? Regardless, it appears to me that other towers are going to have to be installed within a quarter - mile radius from this tower within both North St. Paul and Maplewood to meet the proported needs of the T- Mobile resident customers who will not be able to benefit from this tower. Other cell phone towers located in the City of Maplewood have been placed in corner areas, not smack in the open center of large residential, school and wildlife areas. They have also been surrounded with various objects and designed to be unobtrusive wherever possible. The T- Mobile Tower located behind the Steelworkers Union building, less than a mile away, is placed very close to the building and next to the Dumpsters. The argument that better cell phone coverage is needed for car service in this area is going to fall upon my deaf ears - especially since cell phone usage while driving in the car is such a problem issue. Reference all Drivers using the cell phone on County Road C and White Bear Avenue while driving now. Is the goal of T- Mobile to eventually install cell phone towers every half -mile within this city area to provide full and unlimited coverage to every geographical depression in the city? How many more towers are being discussed for future installation in the City of Maplewood? What is being planned for the adjoining City of North St. Paul? This may be the best place for a new tower from T- Mobiles corporate viewpoint simply because this site is so open and easily accessible. Placing this tower on grade in a flat, open space and next to curb and gutter must seem ideal. But placing this IN THE MIDDLE OF THIS PARKING LOT is the most obnoxious and intrusive location possible to both residents and users of this facility. This design may be best for T- Mobile because it offers the cheapest possible construction costs. Surrounding this tower with an 8 foot high chain link fence, topped with 3 strands of barbed wire, and NO Landscaping - simply because "none exists ", is the cheapest possible and most obnoxious at grade design possible. And the ONLY community enhancement or 'improvement' to the site being proposed is to add parking lot lights, which easily can be obnoxious all by themselves. Finally, if this tower MUST be placed on the Harmony Learning Center site, for what I must assume are financial considerations to the school district, then there are other locations on the property Packet Page Number 128 of 186 511212009 Page 3 of 3 that must be considered. First, it must be placed MUCH CLOSER to the building. Smack in the center of such a large, exposed open space in a residential area is simply not acceptable. Other areas on the Harmony School site that should have been considered are near the north side of the building. Any location on the north side of the building could be more easily tied into the exsisting site and be landscaped to create a much less obtrusive structure. Another option is the hill immediately next to the intersection on the north -east corner of White Bear Avenue and County Road C, where the old Maplewood School was originally located, would provide a natural elevation that would not only raise the base of the tower and increase the range of the signals, but be much easier to landscape and conceal the base and infrastructure. This location would still be accessible to utility vehicles from the existing utility parking area located on the south side of the building. As outgoing Chairperson of the Community Design Review Board, my first reaction to this letter from the City was that this had to be some kind of a sick joke. Is placing this monstrosity next to my home is my repayment for choosing to take a break from nine years of continuous, dedicated and unpaid volunteer in service to the City of Maplewood? Staff has clearly not taken any overall residential Community Impact into consideration by promoting the placement of this tower. Do all of the lessons learned over the last decade about cell phone tower placement within the City of Maplewood have to be revisited? And fair warning - the "experienced' T- Mobile engineer who submitted this proposal is going to have a serious uphill fight with me to justify both the proposed placement and design of this tower. I VOTE NO!!!! Linda Olson Active Volunteer and Current Chair Community Design Review Board Citry of Maplewood Mrs. Linda Mae Olson Mr. Larry Gold Property Owners and Residents 2005 East County Road C Maplewood, Minnesota lindamae5185 @msn.com Linda M. Olson Engineering Aide II Dept of Public Works, Bridge Division City of St. Paul 651- 266 -6185 linda.olson @ci.stpaul.mn.us Packet Page Number 129 of 186 511212009 Page 1 of 2 Attachment 14 Michael Martin From: Linda Olson [lindamae5185 @msn.com] Sent: Tuesday, May 05, 2009 11:41 PM To: Tom Ekstrand Cc: Michael Martin; DuWayne Konewko; Ananth Shankar; Matt Ledvina; Matt Wise; Rossbach; Diana Longrie Subject: Re: T- Mobile Tower at Harmony Learning Center Tuesday, May 5, 2009 Please run all of my comments, sarcastic, critical and otherwise. My initial e -mail covered everything I could think of in the few days I had between receiving the mailing from the city and meeting your deadline for resident submissions. I would rather have all of my observations out there now so others can consider my comments and ponder the issues this proposed cell -phone tower raises before the matter becomes a single yes or no issue. 1 knew the timing on this proposal would be close as to whether I would be reviewing this as the sitting Chair of the CDRB or not. That is one reason I threw so many of my arguments into that e -mail. I am not opposed to T- Mobiles attempts to improve their cell phone coverage, nor am I opposed to cell phone towers as a general rule. I am, in fact a T- Mobile user. However I am very unhappy with the careless placement and design of this particular tower, and I can assure you that even if I was not an impacted resident, I would not approve of placing this tower in this place on this site with this current design. Presiding as Chair of the CDRB over this issue does present a clear conflict of interest. 1 am grateful that I will be able to present my viewpoints from the audience, and not have to worry about running the meeting and managing the gavel, motions, audience and camera at the same time. During a simple drive - around our city after work tonight, I easily located the following cell phone towers or antenna clusters: 1. The Sheet Metal workers Union site - just south of Hwy 36 a very large tower located about 15 feet from a building, next to a fence and the dumpsters on the back corner of a parking lot, just south of Hwy 36. 2. a cluster of Antenna on top of the Tallest North St. Paul Water Tower located directly south near Ariel Stree and south of Hwy 36. 3. a cell phone tower just south of Hwy 36 between the frontage road and the Gateway Trail, across the street from the North St. Paul Public Works storage site. 4. a cluster of antenna located on top of the older North St. Paul Water Tower on 14th Avenue near Richardson School. 5. cell phone towers and antenna located on top of the Emerald Inn by 694, east of White Bear Avenue. 6. another cell phone tower located just north of County Road D behind the Midas Muffler Shop (next to the Old Best Buy) and south of 694. 7. 1 have not yet visited the T- Mobile tower called Al N0050A located north of Hwy 36 and south of Gervais, and west of Clarence. According to the submitted, that tower appears to be about 1.5 miles from my home. If T- Mobile has a One -mile radius of coverage from all of these existing tower locations, then my home is currently overlapped with coverage from three of these existing structures. If T- Mobile requires a half -mile Packet Page Number 130 of 186 511212009 Page 2 of 2 radius for cell phone coverage, then this city isin for owave of new cell phone tower construction. I'm still having trouble with the comment that ... "we had no prior meeting with T-Mobile on this site selection before they presented their application for the tower. We will have to review it like any application we receive and weigh the pros and cons of this propusa|." |t seems horne that city staff should ot least speak with an applicant prior to spending taxpayer time and money reproducing, mailing and distributing proposal letters, plans and maps for review and resident feedback. The number of people who have told nne they either received or have seen this mailing is increasing daily, and I wonder if it this is standard procedure - to take what an applicant submits and just put it out there in the community, before having any kind of internal discussion -or even a phone call with the applicant first. Placing the burden of review first upon the community seems to have the potential for creating unnecessary confusion and conflict. Finally, just for the heck of it, I drove through most of the southern part of White Bear Lake adjoining our city tonight, and I was unable to locate a single cell phone tower visible from my car windows. They have hidden their cell phone towers very well. Linda Olson Resident 2OO6 East County Road C Maplewood Packet Page Number 131of180 Page 1 of 1 Attachment 15 Michael Martin From: Glen Olson [gleno29@hotmail.com] Sent: Monday, May 04, 2009 10:09 PM To: Michael Martin Subject: T- Mobile cell tower at Harmony Mr. Martin, As a T- Mobile customer with poor service in my house, I would be pleased to have better service. But as a nearby landowner to the proposed site, I have some serious questions and concerns. The letter enclosed in the notice mentions that other companies could potentially rent space on the new tower from T- Mobile. What I don't see is much information or consideration about T- Mobile using other existing structures. The Maplewood water tower at Hwy 36 is just .7 mile from Harmony. It is practically visible from my yard and at a higher elevation. Unfortunately the B &W map copies were insufficient to actually compare the two options. The huge light poles at Maplewood Mall are not mentioned. Were they considered? The choice of placing it directly in the middle of the parking lot, with a barbed wire - topped enclosure around the base, seems at the least insensitive to aesthetics, and potentially dangerous to the many youth who still frequent the site. If there is no danger of damage due to a collapse, why not put it right next to the building? (If there is, it doesn't belong anywhere, of course.) White Bear Avenue is zoned commercial, the land to the east and north is not. If this area is the only and best choice, it should at least be closer to the west side of the site, not within spitting distance of residences. The negative impact on adjacent residential land values from this proposal would be significant, and I am opposed to it. The cell reception I have is acceptable as is after all, all things considered. Glen Olson 2045 17th Ave E Packet Page Number 132 of 186 511212009 Page 1 of 1 Attachment 16 Michael Martin From: dale.olson @thomsonreuters.com Sent: Monday, May 04, 2009 3:59 PM To: Michael Martin Subject: RE: T- Mobile Tower at Harmony Learning Center Monday, May 4th, 2009 Michael Martin Planner City of Maplewood This is in response to your request for feedback on the proposed 75 foot T- mobile tower to be located in the middle of the Harmony Learning Center Parking lot. Unfortunately I do not collect the mail on a daily basis so was unaware of this issue until yesterday and hope this e -mail will provide an adequate response. I have to object to the proposal as initially provided in the mailing. Based on other sites, the location is not ideal, and the lack of any landscaping for a 6 foot fence with a three- strand barbed wire is absolutely not acceptable. I can understand that a lease with T- Mobile would benefit the School District and they would be in favor of it. But I don't think the School Board is considering all of the impacts that this placement on this site would have. There are certainly more unobtrusive locations on that parcel of property, and while the district would not get a "free" light pole out of the deal, it would not be the eyesore that is proposed. This does not appear to be a very well thought -out proposal. It seems that any factor other than how easy it would be for T- Mobile to build and maintain was not even considered. I and the other participants in the Trust are not agreeable to this proposal. Dale Olson Trustee, Priscilla L. Olson Trust Owner of parcel east of Harmony Learning Center 2027 E. 17 Ane. North st. Paul, MN 55109 Packet Page Number 133 of 186 511212009 aKiri; ieeccxn t7 November 23, 2009 City of Maplewood Attn: Mr. Tom Ekstrand, Sr. Planner 1830 County Road B East Maplewood, MN 55109 Mayor Longrie and Members of the City Council, Attachment 17 On Tuesday, November 17 the Maplewood Planning Commission conducted a continuation of the public hearing for T- Mobile's Conditional Use Permit application to erect a 75- foot -tall wireless communications tower on leased land from Independent School District No. 622 at the Harmony Learning Center located at 1961 County Road C East. Prior to the public hearing, it was determined by City Planning staff that T- Mobile's proposal met all of the ordinance criteria regarding the tower height and location. In an effort to make the proposed communications facility more aesthetically appealing, T- Mobile has modified their original design by replacing its standard triangular antenna installation with a flush mounted antenna installation. In addition, they will enclose the base of the tower compound with an eight- foot -tall cedar fence instead of a chain link fence. Landscaping will surround the base of the fenced compound. The Community Design Review Board recommended approval of the site design with the addition of concrete bollards located inside the fenced compound as an added safety precaution. The School District has entered into a lease agreement with T- Mobile to construct a communications facility at the Harmony Learning Center. The location and design ofT- Mobile's proposed communications facility has been reviewed and approved by the School District. During the Planning Commission's November 17 meeting, they recommended that T- Mobile contact the Maplewood Covenant Church to see if a lease between T- Mobile and the church would be possible. This idea was originally suggested by a property owner adjacent to the Harmony Learning Center. T- Mobile understands, from speaking with City planning staff, that their existing application for the Harmony Learning Center meets the requirements of the City's code. Moving the location of the proposed tower to a different property at this time would require a new zoning application, notifying property owners within a 500 feet radius, and result in a minimum of a 9 to 12 month delay in the project. Hypothetically speaking, if T- Mobile were to propose moving their site to the church property, there is no guarantee how the residents living near the church along Kohlman Avenue will react or how the City will react to any opposition from residents regarding the new location. It is difficult and extremely rare to appease everyone with the location of a proposed communications facility. T- Mobile has 7400 Metro Boulevard • Suite 260 • Edina, MN 55439 • phone (952) 831 -1043 • fax (952) 831 -0623 Packet Page Number 134 of 186 tad ai leis ;am tCa nHVi i;tic ;hty invested a considerable amount of time and resources in the design of this site and corresponding application. Therefore, they are requesting that the City Council evaluate this application on its own merit. Sincerely, 1 Amy Dresch FMHC Corporation Office: 952.831.1043 Mobile: 612.802.0452 E -Mail: adresch @fmhc.com 7400 Metro Boulevard • Suite 260 • Edina, MN 55439 • phone (952) 831 -1043 - fax (952) 831 -0623 Packet Page Number 135 of 186 Attachment 18 LMAMBO North St. Paul - Maplewood - Oakdale The District 622 Education Center 2520 E. 12' Avenue, North St. Paul, MN 55 109 November 12, 2009 City of Maplewood Attn: Tom Ekstrand, Senior Planner 1830 County Road B Maplewood, MN 55109 Chairperson Fisher and Members of the Planning Commission, Due to a scheduling conflict with the ISD No. 622 School Board meeting, we will not be able to have a representative present at the Planning Commission meeting on Tuesday, Nov. 17, 2009. Please accept this letter as an explanation regarding the School District's reasoning regarding the placement of T-Mobile's proposed tower location at the Harmony Learning Center. Per the Planning Commission's recommendation during their May 19, 2009 meeting, Ms. Pat Conlin from FMUC Corporation approached the School District about the possibility of relocating T-Mobile's proposed communication facility on the Harmony Learning Center property. The first alternate location evaluated was in the grassy area north of the school building. In order for T-Mobile to access their communications facility on the north side of the building, they informed us that they would need to install an access road from the parking lot to their equipment. This was unacceptable to the School District. The second alternate location evaluated was on the north side of the parking lot adjacent to the ball field. During the spring and summer months the ball field at Harmony Learning Center is extremely active with baseball leagues. Due to setback requirements, the tower location would end up being located in an area that would interfere with the flow of activity at the ball field. In addition, it is the School District's position that the further back on the property that the communications facility is located, the more susceptible it would be to vandalism. From conversations I've had with Ms. Amy Dresch from FMHC Corporation, it is my understanding that concerns have been expressed regarding the safety of the proposed tower location. To my knowledge, we have not had any incidents over the years where the existing light pole has been damaged due to traffic incidents and we do not anticipate this being an issue with the new tower installation, Sincerely, Mike Boland" Operations/flealth & Safety/Grounds Independent School District 4622 RIM= A Community partnership where learRffiTiffiedft12WAVfd&Rie first Attachment 19 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 19, 2009 Y. PUBLIC HEARING a. 7:05 p.m.: Conditional Use Permit —T- Mobile Cell Phone Tower, 1961 County Road C Planner Ekstrand presented the staff report for this request by T- Mobile to erect a 75- foot -tall wireless telecommunications tower for cellular telephone operations on land leased from Independent School District No. 622 at the Harmony Learning Center, located at 1961 County Road C East. The pole would be located where a 30 -foot light pole currently exists within the school's parking lot. Mr. Ekstrand explained that this proposal meets all of the ordinance criteria for tower height and location. Commissioner Trippler said the tower location is a safety issue in the area of the school bus loading area and asked why it was not located in the ball field outfield area. Commissioner Hess said he observed the site and the proposed tower location would be in the school's bus loading area. Mr. Hess said the tower would not be aesthetically pleasing in that area. Commissioner Boeser questioned why the site location on such a large parcel was not established away from the school or on another site in the area. Pat Conlin said she works for FMHC and as an agent representing T- Mobile. Ms. Conlin said their request for this tower is due to the expanding number of cell phone users. Ms. Conlin said the suggested water tower location will not work since it is too low and it will not penetrate the environment within this particular search ring. Ms. Conlin explained that T- Mobile considered several other possible tower location sites in this area, but none of them met the needed requirements. Ms. Conlin said Harmony School is now being used for adult education and there are no children attending the school. Ms. Conlin explained that the representatives of the school have signed the application and lease agreement with T- Mobile and are very familiar with the details of this project. Ms. Conlin explained that the tower location was determined because the city's ordinance prefers that an existing site be used and T- Mobile would be replacing an existing light and not be adding something else on the property. Ms. Conlin explained that monopoles are constructed in such a way that even in hurricane environments they do not fail. Thierry Colson, engineer for T- Mobile, said this proposal is for a very low power system with an output of the transmitter equipment on the base system of 25 watts. Commissioner Walton asked why the tower height was set for 75 feet. Ms. Conlin responded that in this zoning code area 75 feet is the maximum allowed height with one collocation. Packet Page Number 137 of 186 Attachment 19 Commissioner Trippler asked if the commission's recommendation tonight included a change of location for the tower to the northeast or northwest corner of the site, and if the school district agreed with this change, if T- Mobile would be agreeable to change the location. Ms. Conlin responded that when T- Mobile designs a site they consider the landlord's needs, the existing utilities on the property, and what makes sense from a construction cost standpoint. Ms. Conlin explained that if all things considered are equal and with landlord approval and a reasonable location found, T- Mobile would not be adverse to it. Ms. Conlin said this request meets all of the city's code requirements. The public hearing was opened for comments from the public: Linda Olson, the resident adjacent to the proposed tower, said her property extends to the adjacent wetland and the lot next to her is owned by the Olson Property Trust, who is her brother. Ms. Olson mentioned this property has been owned by her family for many years. Ms. Olson said she will be able to see this tower out of every window in her house and she feels there is a better location for the tower. Ms. Olson said she is opposed to this proposal and with having this tower constructed in this location. Commissioner Hess moved the planning commission table this request for a conditional use permit for the proposed 75- foot -tall wireless telecommunications tower and ground equipment until a more suitable location is found. Commissioner Pearson seconded The commission discussed whether this request could be approved for another location on this proposed school district site or whether tabling this request until the next meeting to allow more time to look at various locations would be more appropriate. The commission voted on the motion to table: Ayes — Fischer, Hess, Martin, Pearson, Trippler, Walton, Ya rwood Nays— Boeser The motion passed. Patricia Conlin asked for clarification on what locations the commission would be agreeable to. The commission responded they would like the applicant to look at other locations and also investigate the northeast and northwest corners of this site. Ms. Conlin reiterated that T- Mobile's request for the proposed school district location meets all of the city's code requirements. Packet Page Number 138 of 186 Attachment 20 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, NOVEMBER 17, 2009 V. UNFINISHED BUSINESS a. Conditional Use Permit —T- Mobile Cellular Phone Tower, 1961 County Road C Planner Tom Ekstrand presented the staff report for the request from T- Mobile to erect a 75- foot -tall wireless telecommunications tower for cellular telephone operations on land leased from Independent School District No. 622 at the Harmony Learning Center located at 1961 County Road C East. The pole would be located where a 30 -foot light pole currently exists within the school's parking lot. Pat Conlin of FMHC and representing T- Mobile, 7400 Metro Drive, Edina, Minnesota, addressed the commission. In response to commissioners' comments, Ms. Conlin said the water tower is located too far south to locate the cellular tower and that the school district is not interested in moving the tower to another location on their property or in having an access road constructed on their property. Ms. Conlin said the school district would allow a taller tower to be constructed on the site. Ms. Conlin said the church site does not have the possibility of replacing an existing light pole on church property. Commissioner Martin moved to open this item for visitor comments from Linda Olson. Commissioner Hess seconded Ayes – all The motion passed. Linda Olson, an adjacent neighbor at 2005 County Road C East, said she has taken photos of every cell phone tower in the city. Ms. Olson said all of the towers in the city are located near property lines, fencing, dumpsters or have some kind of protection around them. Ms. Olson asked the commission not to allow any taller tower than what is being proposed. Commissioners felt the tower location was not favorable and questioned why staff is recommending approval at the proposed site. Staff responded that this request meets the criteria of the city ordinance. The commission discussed other possible locations for the tower and the possibility of creating a specific site for locating cell towers. Commissioner Trippler moved that staff ask the applicant to look at relocating the tower to the church property and if the church cannot reach an agreement with the applicant, then to go ahead to adopt the resolution approving a conditional use permit for this proposed 75 -foot -tall wireless telecommunications tower and ground equipment. Approval is based on the findings required by ordinance and Packet Page Number 139 of 186 Attachment 20 subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The community development staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. This conditional use permit is conditioned upon T- Mobile allowing the collocation of other providers' telecommunications equipment on the proposed tower. T- Mobile shall submit a letter to staff allowing collocation before a building permit can be issued. Commissioner Desai seconded Ayes — Desai, Fischer, Martin, Trippler Nay— Hess The motion passed. Mr. Hess said he voted no because he does not like these kinds of towers in a residential and school area. Commissioner Martin moved that city staff explore a comprehensive microwave transceiver tower plan for the City of Maplewood. Commissioner Trippler seconded Ayes — all The motion passed. Packet Page Number 140 of 186 Attachment 21 Ia]CfilaI MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, NOVEMBER 10, 2009 V. DESIGN REVIEW a. T- Mobile Telecommunications Tower, 1961 County Road C (Harmony Learning Center) Planner Michael Martin presented the staff report for the request from T- Mobile to erect a 75 -foot -tall wireless telecommunications tower for cellular telephone operations on land leased from Independent School District No. 622 at the Harmony Learning Center located at 1961 County Road C East. The pole is proposed to be located where a 30 -foot light pole currently exists within the school's parking lot. Amy Dresch of FMHC and representing T- Mobile addressed the board. Ms. Dresch said other locations for the tower were evaluated, but none were feasible. Ms. Dresch said the school district was not open to exploring other areas of the Harmony Learning Center site. Boardmember Ledvina asked why the tower site was not moved to the other side of the parking lot to the north. Ms. Dresch responded that there are ball fields and bleachers in that area and the school district did not want to locate the tower in that area. Chairperson Ledvina asked for comments from the public. Linda Olson, 2005 County Road C East, said she lives immediately next door to this site. Ms. Olson said she feels the tower location at this site is an accident waiting to happen. Ms. Olson said she spoke with the pastor from the neighboring church and said it would be possible to locate this tower in the undeveloped part of the church property. Ms. Olsen said the church would appreciate a cell phone tower located on their site. Ms. Olson showed photos of other cell phone towers in Maplewood. Ms. Olson said safety is a concern with this tower location and asked that statistics be kept on safety and vandalism on the site. Boardmember Ledvina said he understands Ms. Olson's concerns regarding the positioning of the tower and alternative sites, but he feels her concerns are land use issues and outside the scope of the board's discussions this evening. Boardmember Ledvina said these issues are best discussed at the planning commission. Packet Page Number 141 of 186 Attachment 21 Boardmember Wise said he feels this tower location is an obnoxious use as close as it is to residential and asked how much lower the tower could be and still provide coverage. Mr. Wise said he has no concerns regarding the proposed cedar fencing. Mr. Wise said he disagrees with Mr. Ledvina on the scope of the board's review which includes site planning saying this is a use on a particular site. Mr. Wise encouraged city staff to track vandalism and concerns from citizens on congregating or damage to this structure, particularly the fencing. Boardmember Ledvina suggested that bollards be installed inside the fencing for additional safety. Boardmember Wise agreed. Boardmember Mireau said the tower will be highly visible anywhere it is located on this site, but moving the tower to the north side of the parking lot would provide more screening. Mr. Mireau said he would like to hear the issues for not locating it near the ball field area. Mr. Mireau said he is not opposed to the tower site as proposed. Boardmember Lamers said if this tower is going to be vandalized, it would be vandalized anywhere on the site. Mr. Lamers said the proposed location of the tower is not of great concern for safety or vandalism, but his concern is more aesthetic. Mr. Lamers said he is in favor of the 8 -foot -tall cedar fence rather than building another structure on the site. Boardmember Lamers moved approval of the site and design plans stamped October 14, 2009 for a 75 -foot -tall telecommunications monopole and ground equipment within the parking lot of Harmony Learning Center at 1961 County Road C East. Recommendation is based on the findings required by code and subject to the applicant doing the following: 1. Repeating the review in two years if the city has not issued permits for this project. 2. All work shall follow the approved plans. The community development staff may approve minor changes. 3. The flush mount design for the telecommunications tower shall be utilized. 4. The lighting fixtures installed on the tower shall comply with city ordinances and shall be approved by city staff. 5. An 8 -foot -tall cedar fence shall screen both the ground equipment and the base of the tower. 6. The applicant shall provide cash escrow in the amount of 150 percent of the cost of the landscaping before a building permit will be issued. Packet Page Number 142 of 186 Attachment 21 7. The applicant shall address the safety concern relative to the proximity of vehicles by adding bollards internal to the fencing arrangement. Boardmember Ledvina seconded Ayes — Lamers, Ledvina, Mireau Abstention — Wise The motion passed. Packet Page Number 143 of 186 Attachment 22 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Amy Dresch, of FMHC Corporation and representing T- Mobile, applied for a conditional use permit to install a 75 -foot -tall telecommunications tower and related equipment. WHEREAS, this permit applies to 1961 County Road C East. The legal description is: That part of the Southwest '14 of Section 2, Township 29, Range 22, Ramsey County. More particularly described as: Beginning at the intersection of White Bear Avenue and the South link of Said Southwest 114; thence northerly on said center line 420.55 feet; thence east parallel with said South line 311 feet; thence northerly parallel with said center line 140 feet; thence north 107.07 feet, thence east 391.55 feet to a point 658.95 feet north of said South line; thence to said South line at a point 200 feet west of said '14 corner; then West to the point of beginning. WHEREAS, the history of this conditional use permit is as follows: On May 19, 2009, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission tabled their review and directed the applicant to consider alternative locations for the proposed telecommunications tower. 2. On November 17, 2009, the planning commission continued their review of the proposed conditional use permit for a telecommunications tower and recommended that the city council approve this request. 3. On , 2009, the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council the above - described conditional use permit revision, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. Packet Page Number 144 of 186 Attachment 22 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. Community development staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. This conditional use permit is conditioned upon T- Mobile allowing the collocation of other provider's telecommunications equipment on the proposed tower. T- Mobile shall submit a letter to staff allowing collocation before a building permit can be issued. The Maplewood City Council this resolution on 12009. p:sec2S \1961 County Road C \Monopole CUP \PC \T Mobile CUP Resolution MM TE Packet Page Number 145 of 186 THIS PAGE IS INTENTIONALLY LEFT BLAND Packet Page Number 146 of 186 AGENDA NO. M -1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: December 14, 2009 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: 1,002,606.10 Checks 479885 thru 479971 dated 11/18/09 thru 11/24/09 300,288.05 Disbursements via debits to checking account dated 11/13/09 thru 11/19/09 110,501.86 Disbursements via debits to checking account dated 11/20/09 thru 11/27/09 478,460.06 Checks 4 79972 thru 4 80083 dated 11/20/09 thru 12108109 216,866.57 Disbursements via debits to checking account dated 11/30/09 thru 12/04/09 2,108,722.64 Total Accounts Payable PAYROLL 491,145.74 Payroll Checks and Direct Deposits dated 11/27/09 2,229.75 Payroll Deduction check 9 1008276 thru 4 1008277 dated 11127109 493,375.49 Total Payroll 2,602,098.13 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651 -249 -2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. kf attachments P:IAPPROVAL OF CLAIMS\2009\AprC1ms 11 -20 -09 and 11 -27 -09 and 12- 04- 091.xisx Packet Page Number 147 of 186 Check Register City of Maplewood 11/20/2009 Check Date Vendor 79885 11/18/2009 02464 US BANK 79886 11120/2009 03755 CONTINENTAL BALLET COMPANY 79887 1112412009 00519 FLEXIBLE PIPE TOOL CO. 1112412009 00519 FLEXIBLE PIPE TOOL CO. 79888 11124/2009 00687 HUGO'S TREE CARE INC 79889 11/24/2009 01337 RAMSEY COUNTY -PROP REC & REV 79890 11124/2009 01360 REINHART FOODSERVICE 79891 1112412009 01190 XCEL ENERGY 11/24/2009 01190 XCEL ENERGY 11124/2009 01190 XCEL ENERGY 1112412009 01190 XCEL ENERGY 1112412009 01190 XCEL ENERGY 11/24/2009 01190 XCEL ENERGY 11124/2009 01190 XCEL ENERGY 79892 11124/2009 01798 YOCUM OIL CO. 79893 1112412009 01830 ALPHA VIDEO & AUDIO INC 79894 11/24/2009 03738 BETHEL & ASSOCIATES, PA 79895 11124/2009 04085 C.W. HOULE, INC. 79896 1112412009 04163 CLASSIC COLLISON CENTER 79897 1112412009 04066 CONNECT ELECTRIC 79898 11124/2009 04372 CRAZY CRAYONS, LLC 79899 11/24/2009 04369 CREATIVE HOME CONSTRUCTION 79900 11124/2009 04289 CRT PROCESSING, LLC 79901 11124/2009 00354 CUSTOM FIRE APPARATUS, INC. 79902 11/24/2009 00384 DE LACE LANDEN FINANCIAL SRVS 11124/2009 00384 DE LAGE LANDEN FINANCIAL SRVS 79903 1112412009 03658 CHARLES DEAVER 79904 1112412009 02921 MICHAEL J DUGAS 79905 11/24/2009 04371 ELECTRO WATCHMAN INC. 79906 11124/2009 04374 EMS TECHNOLOGY SOLUTIONS, LLC 79907 11124/2009 00471 VIRGINIA ERICKSON 79908 11124/2009 00003 ESCROW REFUND 79909 11/24/2009 00003 ESCROW REFUND 79910 11124/2009 00531 FRA -DOR INC. 79911 1112412009 04206 H.A. KANTRUD 79912 1112412009 04349 HALVORSON CONCRETE, INC. 11124/2009 04349 HALVORSON CONCRETE, INC. 79913 11/24/2009 03597 MARY JO HOFMEISTER 79914 11124/2009 04306 INSTANT WHIP - MINNEAPOLIS, INC. 79915 11124/2009 00816 KREMER SPRING & ALIGNMENT INC 79916 11/24/2009 00393 DEPT OF LABOR & INDUSTRY 79917 11124/2009 00846 LANGUAGE LINE SERVICES 79918 1112412009 04266 COLLEEN LAYMAN 79919 1112412009 03756 DIANA LONGRIE 79920 11/24/2009 00932 MAPLEWOOD BAKERY 79921 11124/2009 04370 MERIT ELECTRIC COMPANY 79922 11124/2009 00985 METROPOLITAN COUNCIL 79923 11124/2009 04373 MN NATIVE LANDSCAPES 11/24/2009 04373 MN NATIVE LANDSCAPES 11124/2009 04373 MN NATIVE LANDSCAPES 79924 1112412009 01175 CITY OF NORTH ST PAUL 79925 1112412009 01202 NYSTROM PUBLISHING CO INC 79926 11124/2009 00001 ONE TIME VENDOR 79927 11/24/2009 00001 ONE TIME VENDOR 79928 11124/2009 00001 ONE TIME VENDOR 79929 11124/2009 00001 ONE TIME VENDOR 79930 11/24/2009 00001 ONE TIME VENDOR 79931 11124/2009 00001 ONE TIME VENDOR 79932 1112412009 00001 ONE TIME VENDOR 79933 1112412009 00001 ONE TIME VENDOR 79934 11/24/2009 00001 ONE TIME VENDOR Description FUNDS FOR ATMS BALLET PERFORMANCES MCC NOV 20- NOZZLES FOR JET TRUCK CABLE FOR SEWER TELEVISING EQUIP PROJ 08 -12 TREE WORK 911 DISPATCH SRVS - OCT MDSE FOR RESALE ELECTRIC UTILITY ELECTRIC & GAS UTILITY ELECTRIC & GAS UTILITY ELECTRIC & GAS UTILITY ELECTRIC & GAS UTILITY FIRE SIRENS METERED SPEED SIGN FUEL TEST ON DIESEL LEIGHTRONIX NETWORK VIDEO SYS RETAINER FOR LEGAL SRVS - DEC PROJ 07 -21 KOHLMAN FINAL PMT #10 REPAIR SQUAD 956 PD CN: 09019333 CERTIFICATION OF EMPLOYMENT RECYLCLED CRAYONS FOR PROG ESCROW RELEASE - 2547 DAHL E -WASTE DISPOSAL FALL CLEAN -UP TRUCK GAUGE PARTS RICOH LEASE PERIOD 10/15 - 11114 RICOH LEASE PERIOD 10/15 - 11/14 REIMS FOR MILEAGE 8113 - 10/27 REIMB FOR MEALS 9121 -10/2 REPAIR DOOR READER STATION #2 TRACKING FROG & SCANNERS REIMB FOR BOOTS 11111 ESCROW REL D JUNER JR -1654 N ESCROW REL AAA LAMBERTS -196 ASPHALT DISPOSAL PROSECUTION & LEGAL SRVS - DEC CONCRETE WORK AT LEGACY VILLAGE CURB WORK LEGACY PARK PROJ 09 -02 REIMB FOR MILEAGE 10/13 - 11/04 MDSE FOR RESALE TRUCK BOX SANDBLASTED & PAINTED FIRE STATION 1 CERTIFICATE PD PHONE -BASED LANGUAGE REIMB - REIMB MILEAGE, INT, COPIES 1112 -8125 MDSE FOR RESALE & BANQUET ROOM ELECT WORK ON LIFT #21 WASTEWATER - DECEMBER HERBICIDE APPLICATION HERBICIDE APPLICATION HERBICIDE APPLICATION MONTHLY UTILITIES PRINTING MW MONTHLY - NOV REFUND G HARREN JR AMB 083358 REFUND M BELISLE - TREE REBATE REFUND J COLW ELL - TREE REBATE REFUND CRESTVIEW - TREE REBATE REFUND R MCGUIRE - TREE REBATE REFUND M SABEAN - TREE REBATE REFUND D WINTER - TREE REBATE REFUND R HAJLO - TREE REBATE REFUND D ANDERSON - TREE REBATE Amount 12,000.00 6,000.00 4,762.53 443.53 1,330.19 18,147.92 435.40 20,893.01 5,162.61 3,279.36 2,459.49 266.22 50.56 11.43 295.00 7,158.49 6,375.00 46,050.73 5,448.30 1,800.00 137.50 5,011.64 1,646.64 42.12 484.14 272.53 46.70 79.36 537.09 1,896.00 89.99 1,000.00 300.00 20.00 16,500.00 7,860.85 1,232.95 14.58 241.22 2,483.44 10.00 11.15 198.95 1,228.42 802.30 95.33 213,483.08 500.00 255.00 100.00 2,320.32 4,989.00 2,633.31 200.00 200.00 200.00 200.00 200.00 200.00 169.00 149.37 Packet Page Number 148 of 186 79935 11124/2009 00001 ONE TIME VENDOR REFUND H DUPREZ - TREE REBATE 100.00 79936 1112412009 00001 ONE TIME VENDOR REFUND M LESNESS - TREE REBATE 100.00 79937 1112412009 00001 ONE TIME VENDOR REFUND H LUTTRELL - TREE REBATE 100.00 79938 11124/2009 00001 ONE TIME VENDOR REFUND J SCHROEDER - TREE REBATE 100.00 79939 1112412009 00001 ONE TIME VENDOR REFUND D SHERRILL - TREE REBATE 95.75 79940 1112412009 00001 ONE TIME VENDOR REFUND J HANSEN - TREE REBATE 89.63 79941 1112412009 00001 ONE TIME VENDOR REFUND P CARTER - TREE REBATE 84.75 79942 11124/2009 00001 ONE TIME VENDOR REFUND T LEWIS - TREE REBATE 83.25 79943 11124/2009 00001 ONE TIME VENDOR REFUND GARDENS HOMEOWNER -TREE 82.07 79944 11/24/2009 00001 ONE TIME VENDOR REFUND T GUNDERSON - TREE REBATE 60.00 79945 11124/2009 00001 ONE TIME VENDOR REFUND T VANHEEL - TREE REBATE 60.00 79946 1112412009 00001 ONE TIME VENDOR REFUND L SIMANSKI - TREE REBATE 53.37 79947 1112412009 00001 ONE TIME VENDOR R MOELLER NOV RECYCLING WINNER 50.00 79948 11/24/2009 00001 ONE TIME VENDOR REFUND HUNT ELECT BL -09 -22808 45.00 79949 11124/2009 00001 ONE TIME VENDOR REFUND S BREKKE - TREE REBATE 41.33 79950 11124/2009 00001 ONE TIME VENDOR REFUND M GOSS BL -09 -23750 35.50 79951 11124/2009 00001 ONE TIME VENDOR REFUND S BOEKHOFF - TREE REBATE 35.17 79952 11/24/2009 00001 ONE TIME VENDOR REFUND D SIMONET - TREE REBATE 34.94 79953 11124/2009 00001 ONE TIME VENDOR REFUND R JANKE - TREE REBATE 26.68 79954 1112412009 00001 ONE TIME VENDOR REFUND M BLOEMENDAL - TREE 22.09 79955 1112412009 00001 ONE TIME VENDOR REFUND J SURINE - TREE REBATE 16.75 79956 11124/2009 01254 PEPSI -COLA COMPANY MDSE FOR RESALE 474.00 79957 11/24/2009 01295 PREMIER BANK SAFE DEPOSIT BOX 00549 80.00 11124/2009 01295 PREMIER BANK SAFE DEPOSIT BOX 00543 80.00 11124/2009 01295 PREMIER BANK SAFE DEPOSIT BOX 00524 80.00 11/24/2009 01295 PREMIER BANK SAFE DEPOSIT BOX 00427 80.00 79958 11124/2009 04221 RANDY'S MEATS & GOOD STUFF MDSE FOR RESALE 124.20 1112412009 04221 RANDY'S MEATS & GOOD STUFF MDSE FOR RESALE 88.24 79959 1112412009 02001 CITY OF ROSEVILLE MONTHLY JOINT POWER SRVS - NOV 625.00 79960 11/24/2009 01409 S.E.H.MISC SRVS - JOY PARK 1,466.32 11124/2009 01409 S.E.H.LIONS PARK STORM PLAN 626.23 11124/2009 01409 S.E.H.WETLAND MITIGATION CO RD D & JOY 587.28 79961 11124/2009 01425 SCHLOMKA SERVICES, INC.PUMP LIFT STATIONS 600.00 79962 11/24/2009 04043 SCHWAN FOOD CO MDSE FOR RESALE 37.86 79963 11124/2009 01488 CHRISTINE SOUTTER REIMS FOR CONFERENCE FEES 11/8 160.00 79964 1112412009 01836 CITY OF ST PAUL PRINTING SERVICES 488.69 79965 1112412009 01574 T.A. SCHIFSKY & SONS INC VARIOUS BITUMINOUS MATERIALS 1,202.96 11124/2009 01574 T.A. SCHIFSKY & SONS. INC PROJ 06 -16 575 RIPLEY - ROCK &190.21 11/24/2009 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 180.14 11124/2009 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 60.04 79966 11124/2009 01635 TOWER ASPHALT INC PROJ 09 -13 HOLLOWAY PARTPMT #1 526,631.03 11/24/2009 01635 TOWER ASPHALT INC PROJ 08 -14 JOY PARK PHASE I PMT #2 52,728.32 79967 11124/2009 04192 TRANS -MEDIC EMS BILLING - OCTOBER 3.315.00 79968 1112412009 03350 JOE TSCHIDA REIMB FOR CABINET LOCKS -POL 85.33 79969 1112412009 01750 THE WATSON CO INC MDSE FOR RESALE 398.00 11/24/2009 01750 THE WATSON CO INC MDSE FOR RESALE 213.75 79970 11124/2009 03809 CASTE WYFFELS RED CROSS BAYBSITTING INSTRUCTOR 224.00 79971 11124/2009 01807 SUSAN ZW IEG REIMB FOR SUPPLIES - FACILITY TOUR 51.47 87 Checks in this report. 1.002.606.10 Packet Page Number 149 of 186 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 11113/09 11116109 Mon MN State Treasurer Drivers License /Deputy Registrar(city clrk)12,076.55 11113/09 11/16109 ICMA (Vantagepointe)Deferred Compensation 3,444.65 11116109 11/17/09 Tues MN State Treasurer Drivers License /Deputy Registrar(city clrk)19,526.31 11116/09 11/17/09 MN State Treasurer Drivers License /Deputy Registrar(city clrk)4,101.50 11/16/09 11/17/09 PERA PERA 81,427.97 11/16/09 11/17/09 US Treasurer Federal Payroll Tax (FICA)91,678.17 11/16/09 11/17/09 MidAmerica - ING HRA Flex plan 24,491.00 11/16/09 11/17/09 MN Dept of Natural Resources DNR electronic licenses 266.50 11/16/09 11/17/09 MN Dept of Natural Resources DNR electronic licenses 143.00 11/17/09 11/18/09 Wed MN State Treasurer Drivers License /Deputy Registrar(city clrk)12,246.37 11/17/09 11/18/09 MN State Treasurer State Payroll Tax 18,726.21 11/17/09 11/18/09 WI Dept of Revenue State Payroll Tax 1,265.39 11/17/09 11/18/09 Labor Unions Union Dues 1,930.00 11/17/09 11/18/09 MN Dept of Revenue Fuel Tax 255.55 11/18/09 11/19/09 Thurs MN State Treasurer Drivers License /Deputy Registrar(city clrk)8,823.38 11/19/09 11/20/09 Fri MN State Treasurer Drivers License /Deputy Registrar(city clrk)7,640.50 11/19/09 11/20/09 MN Dept of Revenue Sales Tax 12,245.00 TOTAL Detailed listing of VISA purchases is attached. 3UU,ZUH.US Packet Page Number 150 of 186 Trans Date Posting Date Merchant Name Trans Amount Name 11109/2009 1111012009 PARTY CITY #768 3.20 MANDY ANZALDI 1111112009 1111312009 TOYS R US #6046 26.77 MANDY ANZALDI 1111212009 11/13/2009 CUB FOODS, INC.11.07 MANDY ANZALDI 11/1212009 11/16/2009 MICHAELS #2744 4.27 MANDY ANZALDI 11/12/2009 11/16/2009 THE HOME DEPOT 2801 15.47 MANDY ANZALDI 1111912009 11/20/2009 CUB FOODS, INC.38.95 MANDY ANZALDI 1111912009 1112012009 PARTY CITY #768 105.98 MANDY ANZALDI 11/06/2009 11/09/2009 HENRIKSEN ACE HARDWARE 4.53 JIM BEHAN 11/16/2009 11/18/2009 STATE SUPPLY COMPANY 233.20 JIM BEHAN 1111712009 11/19/2009 DAVIS LOCK & SAFE 50.88 JIM BEHAN 11/17/2009 11/19/2009 MINNESOTA ELEVATOR INC 642.00 JIM BEHAN 11/17/2009 11/20/2009 E L REINHARDT COMPANY INC 60.95 JIM BEHAN 11/19/2009 11/20/2009 HENRIKSEN ACE HARDWARE 6.08 JIM BEHAN 1111712009 11/17/2009 HP DIRECT - SMB 388.85 CHAD BERGO 11/18/2009 11/20/2009 ESRI INC 980.00 CHAD BERGO 11/20/2009 11/20/2009 HP DIRECT - SMB 377.07 CHAD BERGO 11/18/2009 11/20/2009 BLUE RIBBON BAIT & TACKLE 9.07 OAKLEY BIESANZ 11/08/2009 11/09/2009 AUTOZONE #3082 26.60 RON BOURQUIN 1110912009 11/10/2009 MENARDS 3022 54.55 RON BOURQUIN 11/17/2009 11/18/2009 MENARDS 3022 41.29 RON BOURQUIN 11/17/2009 11/20/2009 HOLIDAY STNSTORE 3830 10.69 RON BOURQUIN 11118/2009 11/20/2009 WW GRAINGER 60.06 RON BOURQUIN 1111212009 11/16/2009 SPRINTAQUATICS 1.23) NEIL BRENEMAN 11/19/2009 11/20/2009 ARAMARK MINNEAPOLIS OCS 720.01 NEIL BRENEMAN 11/05/2009 11/09/2009 SEARS ROEBUCK 1122 89.22 TROY BRINK 1110512009 11/09/2009 SHRED -IT 66.50 SARAH BURLINGAME 11109/2009 11/10/2009 BAMBU ASIAN CUISINE 119.51 SARAH BURLINGAME 11/12/2009 11/16/2009 ADVANCED GRAPHIC SYSTEMS 59.00 SARAH BURLINGAME 11/06/2009 11/09/2009 VZWRLSS *APOCC VISN 98.78 HEIDI CAREY 11/1312009 11/16/2009 TIGER OAKS PUBLICATION 650.00 HEIDI CAREY 1111712009 11/18/2009 JUPITERIMAGES.COM 79.00 HEIDI CAREY 11/11/2009 11/13/2009 NWA AIR 0122506808798 15.00 NICHOLAS CARVER 11/12/2009 11/13/2009 SHERATON HOTELS 209.90 NICHOLAS CARVER 11/05/2009 11/09/2009 VIKING ELEC- CREDIT DEPT.377.32 SCOTT CHRISTENSON 11/0512009 11/09/2009 TWIN CITY FILTER SERVICE 115.68 SCOTT CHRISTENSON 11/09/2009 11/11/2009 THE HOME DEPOT 2801 21.29 SCOTT CHRISTENSON 11/13/2009 11/16/2009 REAL GOODS SOLAR 87.00 SCOTT CHRISTENSON 11/16/2009 11/18/2009 THE HOME DEPOT 2801 5.33 SCOTT CHRISTENSON 11/06/2009 11/09/2009 G & K SERVICES 006 62.08 CHARLES DEAVER 11/14/2009 11/16/2009 MENARDS 3022 6.19 CHARLES DEAVER 11/17/2009 11/18/2009 USPS 26833800033400730 17.24 CHARLES DEAVER 11/17/2009 11/19/2009 THE HOME DEPOT 2810 4.71 CHARLES DEAVER 11/17/2009 11/19/2009 THE HOME DEPOT 2801 17.10 ANDREW ENGSTROM 11/09/2009 11/10/2009 CENTURY COLLEGE -BO 39.00 PAUL E EVERSON 11/12/2009 11/13/2009 TARGET 00011858 31.04 PAUL E EVERSON 1110512009 11/09/2009 WM EZPAY 710.26 LARRY FARR 11/05/2009 11/09/2009 WM EZPAY 337.92 LARRY FARR 11/05/2009 11/09/2009 WM EZPAY 343.02 LARRY FARR 11/06/2009 11/09/2009 G & K SERVICES 006 1,044.15 LARRY FARR 11/06/2009 11/09/2009 G & K SERVICES 006 466.37 LARRY FARR 1110612009 11/09/2009 MENARDS 3027 58.89 LARRY FARR 11/11/2009 11/12/2009 SCHINDLER ELEVATOR CORP 537.09 LARRY FARR 11/12/2009 11/13/2009 TARGET 00011858 35.42 LARRY FARR 11/12/2009 11/13/2009 CERTIFIED LABORATORIES 542.86 LARRY FARR 11/12/2009 11/16/2009 THE HOME DEPOT 2810 259.18 LARRY FARR 11/13/2009 11/16/2009 CERTIFIED LABORATORIES 360.18 LARRY FARR 11/15/2009 11/16/2009 TARGET 00006197 125.11 LARRY FARR 1111612009 11/18/2009 INT'L CODE COUNCIL INC 115.00 DAVID FISHER 11111/2009 11/13/2009 OFFICE DEPOT #1090 81.31 KAREN FORMANEK 11/13/2009 11/16/2009 ADVANCED GRAPHIC SYSTEMS 408.58 KAREN FORMANEK 11/07/2009 11/09/2009 INSIGHT *PUBLICSECTOR 416.80 MYCHAL FOWLDS 11/0812009 11/09/2009 CTO *GOTOMYPC.COM 33.90 MYCHAL FOWLDS 11/09/2009 11/11/2009 OFFICE MAX 16.06 MYCHAL FOWLDS 11/11/2009 11/12/2009 MICROSOFT TECH SUPPORT 259.00 MYCHAL FOWLDS 11/12/2009 11/12/2009 PAYPAL INC 65.05 MYCHAL FOWLDS 11/17/2009 11/19/2009 CUSTOMER SUPT CENTER 867.32 MYCHAL FOWLDS 11/1812009 11/20/2009 METRO SALES INC 2,319.55 MYCHAL FOWLDS 11/18/2009 11/20/2009 ASSET RECOVERY 116.09 MYCHAL FOWLDS Packet Page Number 151 of 186 1111812009 11120/2009 C2C SYSTEMS INC.778.00 MYCHAL FOWLDS 1111912009 11/20/2009 CABLING SERVICES CORPORA 534.60 MYCHAL FOWLDS 11119/2009 1112012009 AT &T *8310000707190 1,029.50 MYCHAL FOWLDS 11/07/2009 1110912009 HP DIRECT- PUBLICSECTOR 1,614.37 NICK FRANZEN 1111112009 11/12/2009 INSIGHT *PUBLICSECTOR 20.44 NICK FRANZEN 1111112009 11112/2009 INSIGHT *PUBLICSECTOR 61.32 NICK FRANZEN 11/11/2009 11/12/2009 SHI INTERNATIONAL CORP 127.18 NICK FRANZEN 11/12/2009 11/12/2009 HP DIRECT- PUBLICSECTOR 38.56 NICK FRANZEN 1111312009 1111612009 CRESCENT ELECTRIC BR 155 162.20 NICK FRANZEN 1111812009 11/19/2009 CRESCENT ELECTRIC BR 155 101.70 NICK FRANZEN 11/20/2009 11/20/2009 HP DIRECT- PUBLICSECTOR 942.58 NICK FRANZEN 11/18/2009 11/19/2009 ORECK #083 15.64 CLARENCE GERVAIS 11118/2009 11/19/2009 PEN *FDIC /FIRE ENGINEER 380.00 CLARENCE GERVAIS 11/18/2009 11/19/2009 PEN *FDIC /FIRE ENGINEER 380.00 CLARENCE GERVAIS 11/16/2009 11/18/2009 OFFICE DEPOT #1090 101.84 JEAN GLASS 11/11/2009 11/12/2009 DRAGONFLY GARDENS 250.00 JANET M GREW HAYMAN 11/05/2009 11/09/2009 SHRED -IT 18.15 KAREN E GUILFOILE 11/05/2009 11/09/2009 VZ WIRELESS INC 31.94 KAREN E GUILFOILE 11/14/2009 11/16/2009 VZWRLSS *APOCC VISN 102.96 KAREN E GUILFOILE 11/15/2009 11/16/2009 RAINBOW FOODS 00088617 50.05 KAREN E GUILFOILE 11/1812009 11/19/2009 SS *CLIFLUNASHOP 568.80 LORI HANSON 11/19/2009 11/20/2009 MENARDS 3059 13.92 PATRICK HEFFERNAN 11/06/2009 11/09/2009 CARPENTERS SMALL ENGINE 19.25 GARY HINNENKAMP 11/05/2009 11/09/2009 OFFICE MAX 8.35 RON HORWATH 11/08/2009 11/09/2009 PEACE 28.80 ANN E HUTCHINSON 11/1012009 11/11/2009 TWIN CITIES PUBLIC TV 40.00 ANN E HUTCHINSON 11/13/2009 11/16/2009 TWIN CITIES REPTILES 12.92 ANN E HUTCHINSON 11/18/2009 11/19/2009 DLX FOR BUSINESS 119.80 MARY JACKSON 11107/2009 11/09/2009 MAPLEWOOD BP 5.35 SCOTT JACOBSON 11/05/2009 11/09/2009 THE HOME DEPOT 2801 42.66 DON JONES 11/06/2009 11/09/2009 BOUND TREE MEDICAL LLC 1,982.20 BERNARD R JUNGMANN 11/09/2009 11/11/2009 PAGE WOLFBERG AND WIRTH L 556.85 BERNARD RJUNGMANN 11/09/2009 11/11/2009 OFFICE MAX 78.18 BERNARD R JUNGMANN 11/10/2009 11/11/2009 BAYPORT PRINTING HOUSE 298.50 BERNARD R JUNGMANN 11/11/2009 11/12/2009 HAWK LABELING SYSTEMS 44.65 BERNARD R JUNGMANN 11/14/2009 11/16/2009 BOUND TREE MEDICAL LLC 1,372.90 BERNARD R JUNGMANN 11/1712009 11/18/2009 KUM & GO #129 41.05 FLINT KARTS 11/12/2009 11/13/2009 SHERATON HOTELS 2,000.00 DUWAYNE KONEWKO 11/14/2009 11/16/2009 U OF M BLOSYS /AG ENG OL 130.00 JASON KREGER 11/18/2009 11/19/2009 NORTHWEST LASERS INC 204.48 JASON KREGER 11/12/2009 11/13/2009 LITTLE CAESARS 1456 11.84 NICHOLAS KREKELER 11/1712009 11/19/2009 OFFICE MAX 23.91 NICHOLAS KREKELER 11/18/2009 11/20/2009 MICHAELS #2744 39.41 NICHOLAS KREKELER 11/16/2009 11/17/2009 ARVEY PAPER & OFFICE PRO 1,736.46 LISA KROLL 11/05/2009 11/09/2009 SHRED -IT 59.94 DAVID KVAM 11/05/2009 11/09/2009 SHRED -IT 59.94 DAVID KVAM 11/06/2009 11/09/2009 UNIFORMS UNLIMITED INC 92.63 DAVID KVAM 11/09/2009 11/10/2009 THE GRAFIX SHOPPE 240.47 DAVID KVAM 11/10/2009 11/11/2009 FBI / LEEDA, INC 50.00 DAVID KVAM 11/13/2009 11/13/2009 COMCAST CABLE COMM 34.00 DAVID KVAM 11/16/2009 11/18/2009 UNIFORMS UNLIMITED INC 43.68 DAVID KVAM 11/16/2009 11/18/2009 UNIFORMS UNLIMITED INC 45.95 DAVID KVAM 11/16/2009 11/18/2009 UNIFORMS UNLIMITED INC 45.95 DAVID KVAM 11/17/2009 11/19/2009 CLASSIC COLLISION CENT 302.00 DAVID KVAM 11/05/2009 11/09/2009 WM EZPAY 156.00 STEVE LUKIN 11/12/2009 11/13/2009 METRO FIRE 1,948.61 STEVE LUKIN 11/12/2009 11/13/2009 METRO FIRE 664.04 STEVE LUKIN 11/12/2009 11/13/2009 EMERGENCY APPARATUS MAINT 810.21 STEVE LUKIN 11/16/2009 11/17/2009 NOVACARE REHB /HEALT 3,750.00 STEVE LUKIN 11/16/2009 11/18/2009 ASPEN MILLS INC.297.65 STEVE LUKIN 11/16/2009 11/18/2009 ASPEN MILLS INC.110.85 STEVE LUKIN 11/17/2009 11/19/2009 HEJNY RENTAL INC 255.45 STEVE LUKIN 11/06/2009 11/09/2009 LTG POWER EQUIPMENT 37.56 MARK MARUSKA 11/13/2009 11/16/2009 G & K SERVICES 006 1,013,99 MARK MARUSKA 11/19/2009 11/20/2009 VALLEY CREEK EXPRESS INC 3,000.00 MARK MARUSKA 11/05/2009 11/09/2009 SHRED -IT 18.15 ROBERT MITTET 11/12/2009 11/13/2009 VZWRLSS *APOCC VISN 174.64 ROBERT MITTET 11/06/2009 11/09/2009 MOGREN LANDSCAPE SUPPLY L 39.75 JOHN NAUGHTON 11/17/2009 11/18/2009 PAKOR INC 435.48 SHELLY NEPHEW 11/06/2009 11/09/2009 G & K SERVICES 006 1,084.25 AMY NIVEN Packet Page Number 152 of 186 11/06/2009 1110612009 11109/2009 11/16/2009 1110912009 11/10/2009 11/12/2009 11/13/2009 11/15/2009 11/16/2009 11/16/2009 11/18/2009 11/09/2009 11/10/2009 11/17/2009 11/19/2009 11/06/2009 11/06/2009 11/09/2009 11/09/2009 11/09/2009 11/10/2009 11/10/2009 11/12/2009 11/12/2009 11/12/2009 11/13/2009 11/16/2009 11/16/2009 11/17/2009 11/17/2009 11/18/2009 11/18/2009 11/18/2009 11/09/2009 11/10/2009 11/10/2009 11/14/2009 11/18/2009 11/18/2009 11/19/2009 11/14/2009 11/17/2009 11/06/2009 11/13/2009 11/13/2009 11/12/2009 11/16/2009 11/12/2009 11/17/2009 11/14/2009 11/06/2009 11/12/2009 11/19/2009 11/17/2009 11/17/2009 11/10/2009 11/13/2009 11/12/2009 11/10/2009 11/16/2009 11/16/2009 11/18/2009 11/09/2009 G & K SERVICES 006 11/09/2009 G & K SERVICES 006 11/11/2009 OFFICE DEPOT #1090 1111812009 OFFICE DEPOT #1090 11/10/2009 CENTURYNOVELTY COM 11/12/2009 COD WHOLESALE 11/16/2009 JOISSU PRODUCTS INC. 11/16/2009 #1 PARTY SUPPLIES 11/16/2009 RAINBOW FOODS 00088617 11/17/2009 ECC*DSS -DISC SCH SUPPL 11/18/2009 MIDWAY PARTY RENTAL INC 11/19/2009 PARTY CITY #768 11/10/2009 SMARTWOOL 11/11/2009 MEDTECH FORENSICS INC 11/18/2009 BAR'BARCODES INC 11/20/2009 HP HOME STORE 11/09/2009 FACTORY MTR PTS #1 11/09/2009 TURF WERKS SIOUX FALLS 11/10/2009 TRI -STATE BOBCAT INC. 11/10/2009 TRI -STATE BOBCAT INC. 11/11/2009 FACTORY MTR PTS #1 11/12/2009 TOUSLEY FORD 127228006 11/12/2009 GOODYEAR AUTO SRV CT 6920 11/13/2009 FORCE AMERICA DISTRIB LLC 11/16/2009 KATH AUTO PARTS NSP 11/16/2009 ZARNOTH BRUSH WORKS 11/16/2009 TRUCK UTILITIES INC 11/18/2009 TOUSLEY FORD 127200039 11/18/2009 CATCO PARTS &SERVICE 11/19/2009 ZEP MANUFACTURING 11/19/2009 NORTHERN TOOL EQUIP -MN 11/19/2009 POMPS TIRE SERVICE, INC 11/20/2009 KATH AUTO PARTS NSP 11/20/2009 FACTORY MTR PTS #1 11/11/2009 PIONEER PRESS ADVERTISING 11/11/2009 MN OCCUPATIONAL HEALTH 11/11/2009 HILLYARD INC MINNEAPOLIS 11/16/2009 DALCO ENTERPRISES, INC 11/19/2009 DALCO ENTERPRISES, INC 11/19/2009 HILLYARD INC MINNEAPOLIS 11/20/2009 HILLYARD INC MINNEAPOLIS 11/16/2009 EXTREME HALLOWEEN IN 11/18/2009 TARGET 00011858 11/09/2009 ADVANCE SHORING COMPANY 11/16/2009 THE HOME DEPOT 2801 11/16/2009 MENARDS 3022 11/16/2009 THE HOME DEPOT 2801 11/17/2009 CERTIFIED LABORATORIES 11/13/2009 FBI / LEEDA, INC 11/18/2009 ON SITE SANITATION 11/16/2009 TARGET 00006940 11/09/2009 S & T OFFICE PRODUCTS 11/13/2009 CUB FOODS, INC. 11/20/2009 RAINBOW FOODS 00088617 11/19/2009 STRAUSS SKATE AND BICY 11/19/2009 STRAUSS SKATE AND BICY 11/11/2009 FBI / LEEDA, INC 11/16/2009 INT'L ASSN OF CH101 OF 01 11/13/2009 S & T OFFICE PRODUCTS 11/12/2009 CARIBOU COFFEE CO # 155 11/18/2009 QUILL CORPORATION 11/18/2009 CARIBOU COFFEE CO # 155 11/20/2009 QUILL CORPORATION TOTAL 497.89 AMY NIVEN 251.38 AMY NIVEN 65.19 MARY KAY PALANK 56.73 MARY KAY PALANK 87.00 CHRISTINE PENN 124.52 CHRISTINE PENN 85.05 CHRISTINE PENN 222.80 CHRISTINE PENN 58.10 CHRISTINE PENN 35.29 CHRISTINE PENN 321.38 CHRISTINE PENN 109.20 CHRISTINE PENN 98.25 ROBERT PETERSON 55.50 PHILIP F POWELL 386.25 PHILIP F POWELL 117.83 PHILIP F POWELL 9.00) STEVEN PRIEM 169.45 STEVEN PRIEM 93.71 STEVEN PRIEM 44.64 STEVEN PRIEM 69.42 STEVEN PRIEM 248.32 STEVEN PRIEM 47.00 STEVEN PRIEM 231.92 STEVEN PRIEM 58.08 STEVEN PRIEM 1,143.56 STEVEN PRIEM 130.28 STEVEN PRIEM 52.38 STEVEN PRIEM 70.28 STEVEN PRIEM 96.83 STEVEN PRIEM 1,210.50 STEVEN PRIEM 839.86 STEVEN PRIEM 38.48 STEVEN PRIEM 71.88 STEVEN PRIEM 872.00 TERRIE RAMEAUX 333.50 TERRIE RAMEAUX 884.27 MICHAEL REILLY 401.50 MICHAEL REILLY 46.71 MICHAEL REILLY 836.04 MICHAEL REILLY 131.47 MICHAEL REILLY 148.34 AUDRA ROBBINS 33.73 AUDRA ROBBINS 67.33 ROBERT RUNNING 48.17 ROBERT RUNNING 41.33 JAMES SCHINDELDECKER 7.50 SCOTT SCHULTZ 433.30 SCOTT SCHULTZ 50.00 MICHAEL SHORTREED 72.68 ANDREA SINDT 51.41 PAULINE STAPLES 67.64 JOANNE M SVENDSEN 89.85 JOANNE M SVENDSEN 32.98 JOANNE M SVENDSEN 76.50 JAMES TAYLOR 420.00 JAMES TAYLOR 50.00 DAVID J THOMALLA 120.00 DAVID J THOMALLA 31.49 KAREN WACHAL 69.63 SUSAN ZWIEG 62.99 SUSAN ZWIEG 69.63 SUSAN ZWIEG 37.06 SUSAN ZWIEG 59,219.81 Packet Page Number 153 of 186 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 11120109 11/23/09 Mon MN State Treasurer Drivers License /Deputy Registrar(city clrk)10,055.66 11120/09 11/23/09 ARC Administration DCRP & Flex plan payments 3,875.08 11120/09 11/23/09 MN Dept of Natural Resources DNR electronic licenses 165.50 11120/09 11/23/09 MN Dept of Natural Resources DNR electronic licenses 26.00 11123/09 11/24/09 Tues MN State Treasurer Drivers License /Deputy Registrar(city clrk)10,498.08 11/24109 11/25/09 Wed MN State Treasurer Drivers License /Deputy Registrar(city clrk)2,157.25 11/24109 11/25/09 MN State Treasurer Drivers License /Deputy Registrar(city clrk)11,106.75 11/25/09 11/27/09 Fri MN State Treasurer Drivers License /Deputy Registrar(city clrk)13,397.73 11/25/09 11/27/09 US Bank VISA One Card*Purchasing Card Items 59,219.81 TOTAL Detailed listing of VISA purchases is attached. 110,501.86 Packet Page Number 154 of 186 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT 11/27/09 HJELLE, ERIK 416.42 11/27/09 JUENEMANN, KATHLEEN 416.42 11/27109 NEPHEW, JOHN 416.42 11127109 ROSSBACH, WILLIAM 416.42 11127/09 AHL, R. CHARLES 4,821.44 11127/09 ANTONEN, JAMES 5,300.00 11127/09 BURLINGAME, SARAH L772.42 11/27/09 CHRISTENSON, SCOTT 2,156.37 11/27/09 FARR, LARRY 2,66894 11/27/09 JAHN, DAVID L788.37 11/27/09 RAMEAUX, THERESE 3,076.45 11/27/09 FORMANEK, KAREN 1,712.58 11/27/09 MITTET, ROBERT 3,572.04 11/27/09 ANDERSON, CAROLE 2.075.71 11/27/09 DEBILZAN, JUDY 1,14316 11/27/09 JACKSON, MARY 2,04295 11/27/09 KELSEY, CONNIE 2.494 27 11/27/09 LAYMAN, COLLEEN 1743.10 11/27/09 CAREY, HEIDI 2,423.75 11127/09 GUILFOILE, KAREN 3,918.10 11/27/09 KROLL, LISA 1,750.86 11/27/09 NEPHEW, MICHELLE 1,338.57 11/27/09 SCHMIDT, DEBORAH 2395.37 11/27/09 SPANGLER, EDNA 633.09 11/27/09 THOMFORDE, FAITH 720.00 11/27/09 CORTESI, LUANNE 1,120.83 11/27/09 JAGOE, CAROL 1,83317 11/27/09 KELLY, LISA 1.287.67 11/27/09 LARSON, MICHELLE 1,041.55 11/27/09 MECHELKE, SHERRIE 1.146.36 11/27/09 MOY, PAMELA 1,055.37 11/27/09 OSTER, ANDREA 1,83317 11/27/09 WEAVER, KRISTINE 2,118.96 11/27/09 ARNOLD, AJLA 1,152.00 11/27/09 CORCORAN, THERESA 1,82855 11/27/09 KVAM, DAVID 4,086.18 11/27/09 PALANK, MARY"1,833.17 11/27/09 POWELL, PHILIP 2.818.15 11127/09 SVENDSEN, JOANNE 1050.27 11/27/09 THOMALLA, DAVID 4,839.74 11/27/09 YOUNG, TAMELA 1,828.55 11/27/09 ABEL, CLINT 3,001.53 11/27/09 ALDRIDGE, MARK 3,099.85 11/27/09 AUGE, RACHEL 35.00 Packet Page Number 155 of 186 11/27109 BAKKE, LONN 2,804.87 11127109 BARTZ, PAUL 3,590.25 11127/09 BELDE, STANLEY"1804.87 11127/09 BENJAMIN, MARKESE 2,691.26 11/27/09 BIERDEMAN, BRIAN 3,308.52 11/27/09 BOHL, JOHN 3,15913 11127/09 BUSACK, DANIEL 3.385.75 11127/09 COFFEY. KEVIN 1878.02 11/27/09 CROTTY, KERRY 3,40559 11/27/09 DEMULLING. JOSEPH 2.489.28 11127/09 DOBLAR, RICHARD 3,473.16 11/27/09 DUGAS, MICHAEL 5,514 29 11/27/09 FRITZE. DEREK 2,701.08 11/27/09 GABRIEL, ANTHONY 3,324.76 11127/09 GUNDERSON, ANDREW 44.00 11127/09 HAWKINSON JR, TIMOTHY 2,505.49 11/27109 HER, PHENG 2,09398 11/27/09 HIEBERT, STEVEN 3,010.07 11127/09 JOHNSON, KEVIN 4,974.08 11127/09 KALKA, THOMAS 1,668.68 11/27/09 KARIS, FLINT 4,511.34 11/27/09 KONG, TOMMY 3,004.37 11127/09 KREKELER, NICHOLAS 1,472.68 11127/09 KROLL, BRETT 3.192.81 11/27/09 LANGNER, TODD 2,857.36 11/27/09 LARSON, DANIEL 2,749.10 11127/09 LU, JOHNNIE 1874.73 11127/09 MARINO, JASON 3,075.73 11/27/09 MARTIN, DANIEL 2.09398 11/27109 MARTIN, JERROLD 3,162.21 11/27/09 MCCARTY, GLEN 2.820.07 11127/09 METRY, ALESLA 3333.12 11/27/09 NYE, MICHAEL 3,91157 11/27/09 OLSON, JULIE 1993.85 11127/09 RHUDE, MATTHEW 1914.92 11127/09 SHORTREED, MICHAEL 3,881.66 11/27/09 STEINER, JOSEPH 3,169.68 11/27/09 SYPNIEWSKI, WILLIAM 2,68198 11127/09 SZCZEPANSKI, THOMAS 3,029.74 11127/09 TAUZELL, BRIAN L840.88 11/27/09 IRAN, JOSEPH 3,118.49 11/27/09 WENZEL, JAY 2.874.73 11127 /09 XIONG, KAO 1834.28 11/27/09 BERGERON, JOSEPH 3,596.49 11/27/09 ERICKSON, VIRGINIA 3,131.58 11/27/09 FLOR, TIMOTHY 3,288.29 11127/09 FRASER, JOHN 3,384.95 11127/09 LANGNER, SCOTT 2,896.00 11/27109 REZNY, BRADLEY 2,410.66 11/27/09 THEISEN, PAUL 1822.30 11127/09 THIENES, PAUL 3,510.03 11127/09 BAUMAN, ANDREW 2,437.33 11/27/09 DAWSON, RICHARD 2,942.20 Packet Page Number 156 of 186 11/27/09 DOLLERSCHELL. ROBERT 293.39 11127109 EVERSON, PAUL 3,689.28 11/27/09 FOSSUM, ANDREW 2.716.72 11/27109 HALWEG, JODI 2,957.92 11/27109 JUNGMANN, BERNARD 3,306.79 11127/09 MONDOR, MICHAEL 340.00 11127/09 NOVAK, JEROME 725.07 11/27109 OLSON, JAMES 2,648.40 11/27109 PERBIX, CHARLES 999.68 11127/09 PETERSON. ROBERT 3,406.54 11127/09 PLACE, ANDREA 2.736.26 11/27109 SEDLACEK, JEFFREY 3,024.07 11/27%09 STREFF, MICHAEL 2,62950 11127/09 SVENDSEN, RONALD 3,124.64 11127/09 GERVAIS -JR. CLARENCE 3,472.14 11/27;09 LUKIN, STEVEN 4,38797 11/27109 ZWIEG, SUSAN 2,170.15 11127/09 KNUTSON, LOIS 1,902.96 11127/09 NIVEN. AMY 1.371.42 11/27/09 PRIEFER, WILLIAM 2,890.06 11/27109 BRINK, TROY 2,12255 11/27/09 BUCKLEY, BRENT 2.597.45 11127/09 DEBILZAN, THOMAS 1095.56 11/27/09 EDGE, DOUGLAS 2,117.71 11/27109 JONES, DONALD 2,100.55 11127/09 MEISSNER. BRENT 1,705.35 11127/09 MEYER, GERALD 2,147.39 11/27109 NAGEL. BRYAN 3.229.26 11/27/09 OSWALD, ERICK 2,29957 11127/09 RUNNING, ROBERT 2,222.95 11127/09 TEVLIN, TODD 1110.40 11/27%09 BURLINGAME, NATHAN 1,84696 11/27/09 DUCHARME. JOHN 2.89493 11127/09 EATON, MEGAN 188.50 11/27/09 ENGSTROM. ANDREW 2.500.47 11/27109 JACOBSON, SCOTT 2,563.24 11/27/09 JAROSCH, JONATHAN 2,806.71 11127/09 KREGER, JASON 2.126.47 11127/09 KUMMER, STEVEN 3175.43 11/27109 LINDBLOM, RANDAL 3,037.49 11/27109 LOVE, STEVEN 3,083.91 11127/09 THOMPSON, MICHAEL 4,009.26 11127/09 ZIEMAN, SCOTT 184.80 11/27109 EDSON. DAVID 1126.12 11/27%09 HINNENKAMP, GARY 2,07118 11127/09 MARUSKA, MARK 3,090.00 11127 /09 NAUGHTON, JOHN 2,064.55 11/27/09 NORDQUIST, RICHARD 2,066.86 11/27109 SCHINDELDECKER, JAMES 2,069.17 11127/09 BIESANZ, OAKLEY L217.71 11127/09 DEAVER, CHARLES 739.08 11/27/09 GERNES, CAROLE 76.25 11/27109 HAYMAN, JANET 1,448.85 Packet Page Number 157 of 186 11/27/09 HUTCHINSON. ANN 2.051.76 11127109 SOUTTER, CHRISTINE 160.13 11/27/09 WACHAL, KAREN 791.88 11/27109 BERM, LOIS 56.25 11/27109 FINWALL, SHANN 3,283.67 11127/09 FRY, PATRICIA 1.898.06 11127/09 GAYNOR, VIRGINIA 2,969.70 11/27109 HALL, KATHLEEN 6750 11/27109 KONEWKO, DUWAYNE 4.162.50 11127/09 SINDT. ANDREA 1,977.36 11127/09 THOMPSON, DEBRA 798.26 11/27109 EKSTRAND, THOMAS 3,707.78 11/27%09 MARTIN, MICHAEL 2,45895 11127/09 BRASH, JASON 1.941.36 11127/09 CARVER, NICHOLAS 3,118.02 11/27/09 FISHER, DAVID 3,687.08 11/27109 SWAN, DAVID 2,610.15 11127/09 WELLENS, MOLLY 1,567.04 11127/09 BERGER, STEPHANIE 296.00 11/27/09 WORK, BRANDON 247.50 11/27109 JANASZAK, MEGHAN 575.69 11/27/09 KOHLMAN, JENNIFER 203.50 11127/09 ROBBINS, AI DRA 1513.20 11/27/09 ROBBINS, CAMDEN 22113 11/27109 SCHALLER, SCOTT 73.50 11127/09 SHERRILL, CATIFIN 562.01 11127/09 STAPLES, PAULINE 3.309.18 11/27109 TAUBMAN, DOUGLAS 3,208.66 11/27/09 TAYLOR, JAMES 2,170.42 11127 /09 ADAMS, DAVID 1,727.07 11127/09 GERMAIN, DAVID 2,098.10 11/27%09 HAAG, MARK 2,432.85 11/27/09 SCHULTZ, SCOTT 2,695.31 11127/09 ANZALDI. MANDY 1.745.02 11/27/09 BERGLUND, DANIEL 378.01 11/27109 BRENEMAN, NEIL 1,882.84 11/27/09 COLLINS, ASHLEY 8250 11127/09 CRAWFORD - JR, RAYMOND 888.84 11127/09 EVANS, CHRISTINE 1,169.25 11/27109 FABIO- SHANLEY, MICHAEL 195.60 11/27109 GLASS, JEAN 1041.87 11127/09 HANSEN, LORI 1692.83 11127/09 HER, CHONG 189.00 11/27109 HER, PETER 306.00 11/27%09 HOFMEISTER, MARY 95610 11127/09 HOFMEISTER, TIMOTHY 353.25 11127/09 LAMB, JACQUELINE 216.00 11/27/09 OLSON, ERICA 151.25 11/27109 OLSON, SANDRA 84.00 11127/09 PELOQUIN, PEN 534.73 11127/09 PENN, CHRISTINE 1.974.40 11/27/09 SCHOENECKER. LEIGH 642.50 11/27109 STARK, SUE 333.00 Packet Page Number 158 of 186 11/27/09 VANG. KAY 383.63 11127109 VUE, LOR PAO 111.38 11/27/09 ZIELINSKI, JUDY 30.80 11/27109 AICHELE, MEGAN 123.13 11/27109 AMUNDSON, DANI A 132.26 11127/09 ANDERSON, MAXWELL 166.75 11127/09 BAUDE, SARAH 35.50 11/27109 BEITLER, JULIE 90.00 11/27109 BIGGS, ANNETTE 212.85 11127/09 BRENEMAN, SEAN 69.60 11127/09 BRUSOE, AMY 86.85 11/27109 BRUSOE, CRISTINA 220.48 11/27%09 CAMPBELL, JESSICA 72.00 11127/09 CLARK, PAMELA 93.75 11127/09 COLEMAN, DAYSHIA 58.13 11/27/09 DEMPSEY, BETH 245.00 11/27109 DUNN, RYAN 959.22 11127/09 ERICKSON- CLARK, CAROL 49.00 11127/09 GRUENHAGEN, LINDA 201.20 11/27/09 HANSEN. HANNAH 54.38 11/27109 HEINRICH, SHEILA 128.00 11/27/09 HOLMBERG, LADONNA 401.00 11127/09 HORWATH, RONALD 1513.20 11/27/09 JOSSART, ANGELA 17.00 11/27109 JOYER, JENNA 84.15 11127/09 KOGLER, RYAN 266.40 11127/09 KOHLER, ROCHELLE 34.00 11/27109 KRONHOLM, KATHRYN 895.35 11/27/09 LAMEYER, ZACHARY 8415 11127/09 M ATESKI, WAYNE 100.00 11127/09 MATHEWS, LEAH 444.20 11/27%09 MCCARTHY, ERICA 8550 11/27/09 NADEAU, KELLY 116.38 11127/09 PEHOSKL JOEL 125.00 11/27/09 PROESCH. ANDY 610.63 11/27109 RENFORD, NATHAN 201.25 11/27/09 RHODY, DIANE 25350 11127/09 RICHTER, DANIEL 72.00 11127/09 RICHTER, NANCY 1,337.18 11/27109 ROLLOFF- FELLNER, TAYLOR 15.70 11/27109 RONNING, ISAIAH 227.85 11127/09 SCHAEFER, NATALIE 144.23 11127/09 SCHREIER, ROSEMARIE 171.75 11/27109 SCHREINER, MICHELLE 158.38 11/27%09 SCHUNEMAN, GREGORY 287.68 11127/09 SJERVEN, BRENDA 102.00 11127/09 SKAAR, SAMANTHA 80.75 11/27/09 SKUNES, KELLY 84.38 11/27109 SMITH, ANN 157.60 11127/09 SMITLEY, SHARON 226.35 11127/09 TUPY, ELIANA 119.00 11/27/09 TUPY. HEIDE 133.20 11/27109 TUPY, MARCUS 276.60 Packet Page Number 159 of 186 Packet Page Number 160 of 186 11/27/09 WEDES. CARYL 98.00 11127109 WEEVER, NAOMI 21.75 11/27/09 WOLFGRAM, TERESA 24.13 11/27109 WOODMAN, ALICE 138.00 11/27109 YOUNCE, BLALSE 4350 11127/09 ZALK, DAVID 21.75 11127/09 BOSLEY, CAROL 344.40 11/27109 HOLMGREN, STEPHANIE 27.63 11/27109 LANGER, CHELSEA 240.13 11127/09 LANGER, KAYLYN 216.75 11127/09 SATTLER, MELINDA 16.00 11/27109 SAVAGE, KAREN 135.38 11/27%09 ZAGER, LINNEA 305.38 11127/09 BEHAN, JAMES 2,462.72 11127/09 BOINTMAN, MATTHEW 313.50 11/27/09 COLEMAN, PATRICK 65.25 11/27109 CURRAN. JAMES 360.00 11127/09 DOUGLASS, TOM 1,301.56 11127/09 JOHNSON, JUSTIN 177.63 11/27/09 LONETTI, JAMES 498.00 11/27109 MALONEY, SHAUNA 123.25 11/27/09 PRINS, KELLY L220.22 11127/09 REILLY, MICHAEL 1,861.35 11/27/09 SCHOENECKER, KYLE 252.69 11/27109 VALERIO, TARA 307.80 11127 /09 AICHELE, CRAIG 1170.25 11127/09 PRIEM, STEVEN 2,322.15 11/27109 WOEHRLE, MATTHEW 1035.75 11/27/09 BERGO, CHAD 2,57418 11127/09 FOWLDS, MYCHAL 3.085.88 11127/09 FRANZEN, NICHOLAS 2,242.11 1008236 11/27%09 LONGRIE, DIANA 47315 1008237 11/27/09 WELCHLIN. CABOT 3.208.41 1008238 11127/09 FEIST, ASHLEY 169.00 1008239 11/27/09 GEBHARD, MADELINE 270.00 1008240 11/27109 JUGOVICH, CARALYNN 104.00 1008241 11/27/09 KRENZ, CASSANDRA 104.00 1008242 11127/09 LIZAKOWSKI, GENEVIEVE 104.00 1008243 11127/09 LYLE, LAUREN 221.00 1008244 11/27109 MASLOWSKI, JENNA 260.00 1008245 11/27109 MUL.LEN, REBECCA 104.00 1008246 11127/09 PETERSON, HAYLIE 188.50 1008247 11127/09 RITCHIE, KALLY 266.50 1008248 11/27109 ROKKE, MARINA 65.00 1008249 11/27%09 RUBBELKE, JAMIE 11050 1008250 11127/09 ST. MARTIN, MICHELLE 65.00 1008251 11127/09 BUESING, DYLAN 44.10 1008252 11/27/09 CRANDALL, KRISTA 36.81 1008253 11/27109 FLUEGEL, LARISSA 43.50 1008254 11127/09 GIPPLE, TRISHA 43.50 1008255 11127/09 LAMSON, KEVIN 22.05 1008256 11/27/09 MCCORMACK, MELISSA 62.48 1008257 11/27109 MCLAURIN, CHRISTOPHER 251.63 Packet Page Number 160 of 186 1008258 11/27/09 NORTHOUSE, KATHERINE 46.50 1008259 11127109 NWANOKWALE, EMMA 100.75 1008260 11/27/09 NWANOKZVALE, MORDY 227.00 1008261 11/27109 ROSTRON, ROBERT 429.26 1008262 11/27109 SCHENKELBERG, LAURA 110.00 1008263 11127/09 VIMR, CAYLA 58.00 1008264 11127 /09 WALKER, TYLER 116.00 1008265 11/27109 DANIEL, BREANNA 3413 1008266 11/27109 GOLDEN, VALERIE 54.00 1008267 11127/09 HER, KIM 54.38 1008268 11127/09 HER, MARINA 24.00 1008269 11/27109 HITE, ANDREA 54.00 1008270 11/27%09 LUHMAN, KAYLA 54.00 1008271 11127/09 PENN, CAYLA 193.50 1008272 11127/09 TUMM, SARA 54.00 1008273 11/27/09 TVEDT, KELLY 54.00 1008274 11/27109 SCHULZE, KEVIN 480.00 1008275 11127/09 STEFFEN, MICHAEL 174.00 491,145.74 Packet Page Number 161 of 186 Check Register City of Maplewood 12104/2009 Check Date Vendor Description Amount 79972 79973 79974 79975 79976 79977 79978 79979 79980 79981 79982 79983 79984 79985 79986 79987 79988 79989 79990 79991 79992 79993 79994 79995 79996 79997 79998 79999 80000 80001 80002 80003 80004 80005 80006 80007 80008 80009 80010 80011 80012 80013 80014 80015 80016 1112012009 00393 DEPT OF LABOR & INDUSTRY 1112012009 02464 US BANK 1210112009 00001 ONE TIME VENDOR 1210112009 00001 ONE TIME VENDOR 1210112009 00001 ONE TIME VENDOR 1210312009 03818 MEDICA 1210312009 01126 MN NCPERS LIFE INSURANCE 1210312009 00384 DE LAGE LANDEN FINANCIAL SRVS 1210312009 03744 ANTHONY BARILLA, JR 12103/2009 04012 MIKE MILLER 1210312009 01867 PERRY HANSON 1210312009 01871 KENNETH COOPER 1210312009 03982 JOSIE GEIGER 1210312009 03021 JENNIFER KIMLINGER 1210312009 01863 ROGER PACKER 1210312009 01865 DON BOWMAN 1210312009 03538 PATRICK JAMES HUBBARD 1210312009 01872 MARK WEBER 1210312009 02663 CARL SAARION 1210312009 04359 PATTY STEWART 1210812009 03576 EUREKA RECYCLING 1210812009 02728 KIMLEY -HORN & ASSOCIATES INC 1210812009 02728 KIMLEY -HORN & ASSOCIATES INC 1210812009 02728 KIMLEY -HORN & ASSOCIATES INC 1210812009 02728 KIMLEY -HORN & ASSOCIATES INC 12108/2009 02728 KIMLEY -HORN & ASSOCIATES INC 1210812009 01546 SUBURBAN SPORTSWEAR 1210812009 01190 XCEL ENERGY 1210812009 01190 XCEL ENERGY 1210812009 01190 XCEL ENERGY 1210812009 01190 XCEL ENERGY 1210812009 01798 YOCUM OIL CO. 1210812009 01798 YOCUM OIL CO. 1210812009 04008 AMERITAS 1210812009 04333 BIG EVENT PRODUCTIONS 1210812009 00211 BRAUN INTERTEC CORP. 1210812009 02929 CNAGLAC 1210812009 00309 COMMISSIONER OF TRANSPORTATION 1210812009 04375 GERARD COURY 1210812009 00384 DE LAGE LANDEN FINANCIAL SRVS 1210812009 00384 DE LAGE LANDEN FINANCIAL SRVS 12108/2009 00384 DE LAGE LANDEN FINANCIAL SRVS 1210812009 04137 THE EDGE MARTIAL ARTS 1210812009 00003 ESCROW REFUND 1210812009 00003 ESCROW REFUND 1210812009 00003 ESCROW REFUND 1210812009 04123 FRIENDS OF MAPLEWOOD NATURE 1210812009 00543 GE CAPITAL 1210812009 02134 CAROLE GERNES 1210812009 02950 CHAD HERMANSON 1210812009 04376 ICBITS, LLC 1210812009 04306 INSTANT WHIP - MINNEAPOLIS, INC. 1210812009 04306 INSTANT WHIP - MINNEAPOLIS, INC. 1210812009 04095 BERNARD JUNGMANN 1210812009 03688 KAMI INC 1210812009 04098 NICHOLAS KREKELER 1210812009 00891 MAMA 12108/2009 00891 MAMA MONTHLY SURTAX - OCT 7677123035 FUNDS FOR ATMS M PERKINS TIME CARD NOT IN ON TIME S BRUNSBERG TIME CARD NOT IN ON M STRAUTMANIS TIME CARD NOT IN ON MONTHLY PREMIUM - DEC MONTHLY PREMIUM - DEC LEASE 24673353 PERIOD 10115 -11/14 REFEREE 1ST HALF VOLLEYBALL REFEREE 1ST HALF VOLLEYBALL REFEREE IST HALF VOLLEYBALL REFEREE 1ST HALF VOLLEYBALL REFEREE 1ST HALF VOLLEYBALL REFEREE 1ST HALF VOLLEYBALL REFEREE 1ST HALF VOLLEYBALL ASSIGNING FEE 1ST HALF VOLLEYBALL REFEREE 1ST HALF VOLLEYBALL REFEREE 1ST HALF VOLLEYBALL REFEREE IST HALF VOLLEYBALL REFEREE 1ST HALF VOLLEYBALL RECYCLING CHARGES - NOVEMBER PROD 08 -13 PROF SRVS THRU 10/31 PROD 09 -04 PROF SRVS THRU 10131 PROD 09 -13 PROF SRVS THRU 10131 PROD 07 -30 PROF SRVS THRU 10131 PROF SRVS THRU 10131 HOLIDAY LOSE 2 WIN T- SHIRTS ELECTRIC & GAS UTILITY ELECTRIC UTILITY ELECTRIC UTILITY ELECTRIC UTILITY CONTRACTED GASOLINE - NOV PUMP OUT DIESEL TANK MONTHLY PREMIUM - DEC SOUND TECHNICIAN & EQUP MCC PROD 08 -20 PROF SRVS THRU 10130 MONTHLY PREMIUM - DEC PROD 07 -27 ENGINEERING TESTING INSTRUCTION OF INTRO TO LEASE 24673353 PERIOD 11115 -12/14 LEASE 24933759 PERIOD 11115 - 12(14 LEASE 24923154 PERIOD 11115 - 12114 KARATE INSTRUCTION ESCROW REL E VOTH 2968 EDWARD ST ESCROW REL D JUEN JR 1654 N ESCROW REL W HOGE 2255 HAZEL ST CALENDARS RICOH COPIER - NOV REIMS FOR MILEAGE 7(22 - 10128 CHAD HERMANSON - POLICE RESERVE ADD TAX FIELD TO ONLINE TICKETING MDSE FOR RESALE MDSE FOR RESALE TUTIION REIMS 09101 -10/31 ESCROW RELEASE 1275 CO RD D NICK KREKELER - POLICE RESERVE MAMA LUNCHEON - JIM ANTONEN MAMA LUNCHEON - JOHN NEPHEW 1,039.05 8,00000 46.17 92.35 166.23 144,641.49 416.00 646.59 768.00 360.00 432.00 168.00 384.00 72.00 264.00 513.00 648.00 192.00 312.00 504.00 33,082.79 62,692.30 42,617.30 24,366.75 796.34 413.40 390.00 17,552.35 6,979.65 1,171.70 50.81 10,865.45 410.00 9,776.52 212.50 1,144.50 531.50 1,651.64 1,20Q00 646.59 484.14 272.53 285.60 4,200.00 1,400.00 450.00 1,00000 352.68 115.34 655.75 180.00 314.44 1.13 750.00 31,25000 649.25 25.00 25.00 Packet Page Number 162 of 186 80017 80018 80019 80020 80021 80022 80023 80024 80025 80026 80027 80028 80029 80030 80031 80032 80033 80034 80035 80036 80037 80038 80039 80040 80041 80042 80043 80044 80045 80046 80047 80048 80049 80050 80051 80052 80053 80054 80055 80056 80057 80058 80059 80060 80061 80062 80063 80064 80065 80066 80067 80068 80069 1210812009 00891 MAMA 1210812009 00891 MAMA 1210812009 04377 MEDIA SAVANT COMMUNICATIONS 1210812009 04378 MINNESOTA SEASONS, INC. 1210812009 01085 MN LIFE INSURANCE 1210812009 04196 NORTH ST PAUL GIRLS BASKETBALL 1210812009 01213 JULIE OLSON 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 12108/2009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 12108/2009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 1210812009 00001 ONE TIME VENDOR 12108/2009 00001 ONE TIME VENDOR 1210812009 04276 PARTNERS IN EDUCATION INC 1210812009 01254 PEPSI -COLA COMPANY 1210812009 04265 MARIA PIRELA 1210812009 04184 MICHELLE PRONSATI 1210812009 00396 DEPT OF PUBLIC SAFETY 1210812009 02008 RAMSEY COUNTY PUBLIC WORKS 1210812009 03446 RICK JOHNSON DEER & BEAVER INC 1210812009 01409 S.E.H. 1210812009 01409 S.E.H. 1210812009 01409 S.E.H. 1210812009 01418 SAM'S CLUB DIRECT 1210812009 01418 SAM'S CLUB DIRECT 1210812009 01418 SAM'S CLUB DIRECT 1210812009 01418 SAM'S CLUB DIRECT 1210812009 01418 SAM'S CLUB DIRECT 12108/2009 01418 SAM'S CLUB DIRECT 1210812009 01418 SAM'S CLUB DIRECT 1210812009 01418 SAM'S CLUB DIRECT 1210812009 01418 SAM'S CLUB DIRECT MAMA LUNCHEON - JAMESLLANAS MAMA LUNCHEON - WILL ROSSBACH PUBLIC RELATIONS WORK - NOV PROD 07 -19 IRRIGATION SYS REPAIR MONTHLY PREMIUM - DEC AD IN N ST PAUL BASKETBALL FROG REIMB FOR PDA 11/24 REFUND MARTIN AMB 071688 MIKE KUNZE - POLICE RESERVE MIKE HOWES - POLICE RESERVE JOE TSCHIDA - POLICE RESERVE LUIS ALDANA - POLICE RESERVE KARRIN TROMBLEY - POLICE RESERVE DICK HANSON - POLICE RESERVE ROGER GUND - POLICE RESERVE KEN MAUSTON - POLICE RESERVE MIKE TRESLER - POLICE RESERVE ERIC LABERE - POLICE RESERVE ADAM SCHROEDER - POLICE RESERVE DAVE W INGATE - POLICE RESERVE SCOTT ERIKSEN - POLICE RESERVE REIMB R STAHL IRRIGATION SYSTEM BRANDON KING - POLICE RESERVE KATIE RUESINK- POLICE RESERVE SAM JOHNSTON - POLICE RESERVE JOAL MCALISTER - POLICE RESERVE CHRIS LEE - POLICE RESERVE TOM MARTINEZ - POLICE RESERVE NICK CARDINAL - POLICE RESERVE STEVE KINSEL - POLICE RESERVE JON MCKENZIE - POLICE RESERVE LEE YANG - POLICE RESERVE LINDSEY LONDROCHE - POLICE REFUND T KELLERMAN - SWIM CLASSES MARIE GARZA - POLICE RESERVE KYLE WRICH - POLICE RESERVE REFUND M ARRIGONI UCARE BENEFIT KRISTINA MECHTEL - POLICE RESERVE CAROL ROEMHILD - POLICE RESERVE HEIDI EGAN - POLICE RESERVE MARC JESSUP - POLICE RESERVE MIKE DURESKY - POLICE RESERVE C HOHENSTEIN RECYCLING WINNER REFUND K SELBITSCHKA - MEMBERSHIP REFUND J DOEHLING - CLASS REIMB R HELEY FOR LIFE INSURAACE INSTRUCTOR FEES MDSE FOR RESALE ZUMBA INSTRUCTOR WINTER SESSION ZUMBA INSTRUCTOR 11/05 - 12117 TRANSFER TITLES - FORFEITED TRAFFIC SIGNAL MAINT DEER REMOVAL - NOV ENERGY EFFICIENCY CONSULTING PROJ 06 -05 ENGINEERING FEES PROD 08 -12 ENGINEERING FEES CARVER GYM CONCESSIONS & DANCE VENDING MACHINE SUPPLIES MDSE FOR RESALE MDSE FOR RESALE TABLES FOR MCC - LUNCHROOM HALLOWEEN ITEMS CONCESSION FOOD /BEVERAGE MDSE FOR RESALE B -DAY CAKE & GRAB BAG CANDY 25.00 25.00 350.00 940.97 3,479.90 100.00 250.00 1,204.00 557.75 41725 407.75 399.75 384.25 372.50 370.00 367.50 357.50 34325 287.75 286.25 278.50 275.00 260.50 242.75 241.25 238.75 230.50 230.25 213.00 165.25 163.00 150.00 139.75 136.00 126.25 125.00 120.00 119.50 119.00 102.00 88.00 85.25 50.00 37.49 35.00 12.84 336.00 415.00 740.40 574.20 60.00 53.38 200.00 4,995.66 1,024.32 304.20 534.01 25921 165.42 156.65 13625 122.44 101.87 89.46 67.00 Packet Page Number 163 of 186 Packet Page Number 164 of 186 1210812009 01418 SAM'S CLUB DIRECT SUPPLIES FOR SENATE TOUR 4708 1210812009 01418 SAM'S CLUB DIRECT GRAB BAG BINGO & B -DAY SUPPLIES 44.90 1210812009 01418 SAM'S CLUB DIRECT KIDS CLUB JUICEIB -DAY FROG 21.48 80070 1210812009 03879 SANSIO EMS RUNSHEETISUBSCRIPTION - DEC 616.76 80071 1210812009 02274 SPRINT MONTHLY PAYMENT 10115 -11114 7,433.97 80072 1210812009 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 962.88 80073 1210812009 01836 CITY OF ST PAUL RECORD MGMT SOFTWARE FEES - NOV 3,798.00 80074 1210812009 01512 ST. PAUL PLUMBING & HTG. CO.REFUND DUP WATER HEATER PERMIT 45.50 80075 1210812009 02981 STORK TWIN CITY TESTING CORP PROJ 08 -12 ENGINEERING TESTING 1,281.25 80076 1210812009 01550 SUMMIT INSPECTIONS ELECTRICAL INSPECTIONS - NOV 2,780.00 80077 1210812009 02853 JOANNE SVENDSEN REIMB FOR MILEAGE 2119 - 11119 54.45 80078 12/0812009 03598 PAUL THEISEN REIMB FOR TUITION & BOOKS 8131 -1,151.73 80079 1210812009 04352 ULTIMATE DENT WORKS REPAIR HAIL DAMAGE VEHICLES 10,977.33 80080 12108/2009 00529 UNION SECURITY INSURANCE CO LTD PLAN 4043120 -2 - DEC 2,718.58 1210812009 00529 UNION SECURITY INSURANCE CO STD PLAN 4043120 -1 - DEC 1,77191 80081 1210812009 04179 VISUAL IMAGE PROMOTIONS PROG DISPLAY SIGN MCC - OCT 250.00 1210812009 04179 VISUAL IMAGE PROMOTIONS FROG DISPLAY SIGN MCC - NOV 250.00 80082 1210812009 01732 WAKOTA MUTUAL AID ASSOC.DUES DEC 2008 - DEC 2009 50.00 80083 1210812009 04346 CHARLES A. WAUGH SANTA AT DEC 5TH EVENT MCC 330.00 112 Checks in this report. 478.480.06 Packet Page Number 164 of 186 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 11130109 12/01/09 Tues MN State Treasurer Drivers License /Deputy Registrar(city clrk)18,085.44 11130/09 12/01/09 ICMA(Vantagepointe)Deferred Compensation 3,444.65 11130/09 12/01/09 ING Deferred Compensation 24,547.40 11/30/09 12/01/09 US Treasurer Federal Payroll Tax (FICA)92,750.97 12101/09 12/02/09 Wed MN State Treasurer Drivers License /Deputy Registrar(city clrk)31,637.00 12/01109 12/02/09 US Bank VISA One Card Credit Card Billing Fee 1,724.47 12/01109 12/02/09 Labor Unions Union Dues 333.34 12/01/09 12/02/09 MidAmerica - ING HRA Flex plan 3,845.12 12/01/09 12/02/09 US Bank Debt Service payments 122,313.75 12101/09 12/02/09 MN State Treasurer State Payroll Tax 18,799.04 12101/09 12/02/09 WI Dept of Revenue State Payroll Tax 1,370.90 12102109 12/03/09 Thurs MN State Treasurer Drivers License /Deputy Registrar(city clrk)20,400.68 12/03109 12/04/09 Fri MN State Treasurer Drivers License /Deputy Registrar(city clrk)16,442.27 Iti1iel, Detailed listing of VISA purchases is attached. 216,866.57 Packet Page Number 165 of 186 Trans Date Posting Date Merchant Name Trans Amount Name 1210212009 1210312009 RED WING SHOE STORE 172.55 DAVE ADAMS 1210212009 1210412009 MILLS FLEET FARM #3100 179.98 DAVE ADAMS 1112112009 1112312009 TARGET 00000687 10.00 MANDY ANZALDI 1112412009 1112712009 MICHAELS #2744 44.99 MANDY ANZALDI 1112712009 1113012009 TARGET 00011858 10.05 MANDY ANZALDI 12/01/2009 12102/2009 PAMIDA 15.43 MANDY ANZALDI 12/01/2009 12103/2009 ANDON BALLOONS INC -98.86 MANDY ANZALDI 12/02/2009 12103/2009 TARGET 00011858 41.15 MANDY ANZALDI 11/23/2009 11125/2009 A.P.I. SUPPLY INC 214.26 JIM BEHAN 11/24/2009 11127/2009 POOLSIDE 13.39 JIM BEHAN 11/30/2009 12101/2009 MUSKA LIGHTING CENTER 170.93 JIM BEHAN 11/25/2009 11127/2009 PETLAND 21.52}OAKLEY BIESANZ 11/25/2009 11127/2009 PETLAND 4.62 OAKLEY BIESANZ 12/01/2009 12103/2009 BLUE RIBBON BAIT & TACKLE 7.48 OAKLEY BIESANZ 11/21/2009 11123/2009 MENARDS 3022 88.87 RON BOURQUIN 11/21/2009 11123/2009 MENARDS 3022 73.88 RON BOURQUIN 11/21/2009 11127/2009 MENARDS 3022 46.04}RON BOURQUIN 11/22/2009 11123/2009 UPS *1ZOWX0349056241465 10.40 NEIL BRENEMAN 11/23/2009 11125/2009 DONATELLIS 112.98 SARAH BURLINGAME 11/23/2009 11125/2009 OUTBACK #2412 30.00 SARAH BURLINGAME 11/24/2009 11125/2009 JAKE'S CITY GRILLE - M 30.00 SARAH BURLINGAME 12/01/2009 12102/2009 GE CAPITAL 43.92 SARAH BURLINGAME 11/21/2009 11123/2009 MSP COMMUNICATIONS 1,390.00 HEIDI CAREY 12/04/2009 12104/2009 U OF M CCE 720.00 NICHOLAS CARVER 11/23/2009 11124/2009 MIDWEST LOCK & SAFE INC 1,063.47 SCOTT CHRISTENSON 11/23/2009 11125/2009 VIKING ELEC - CREDIT DEPT.33.75 SCOTT CHRISTENSON 11125/2009 1112712009 MUSKA LIGHTING CENTER 236.62 SCOTT CHRISTENSON 11130/2009 1210112009 MENARDS 3059 6.96 SCOTT CHRISTENSON 11130/2009 1210212009 VIKING ELEC- CREDIT DEPT.106.38 SCOTT CHRISTENSON 11130/2009 1210212009 VIKING ELEC - CREDIT DEPT.40.87 SCOTT CHRISTENSON 11/30/2009 12102/2009 VIKING ELEC - CREDIT DEPT.118.26 SCOTT CHRISTENSON 12/01/2009 12103/2009 VIKING ELEC - CREDIT DEPT.106.38}SCOTT CHRISTENSON 11/24/2009 11125/2009 SPARTAN PROMOTIONAL GRP 321.65 KERRY CROTTY 11/20/2009 11123/2009 LISPS 26834500133401316 12.32 RICHARD DOBLAR 11/19/2009 11123/2009 DEPARTMENT OF LABOR AND 1 60.00 LARRY FARR 11/19/2009 11123/2009 DEPARTMENT OF LABOR AND 1 50.00 LARRY FARR 11/19/2009 11123/2009 DEPARTMENT OF LABOR AND 1 60.00 LARRY FARR 11/20/2009 11123/2009 TARGET 00021352 3.62 LARRY FARR 11/20/2009 11123/2009 GEVALIA *SHIPMENT 42.93 LARRY FARR 11/20/2009 11123/2009 ACME ELECTRONICS CENTER 1 729.47 LARRY FARR 11/24/2009 11125/2009 OVERHEAD DOOR COMP 407.95 LARRY FARR 11/24/2009 11125/2009 KNOWLAN'S MARKET #2 24.62 LARRY FARR 11/24/2009 11125/2009 MENARDS 3027 16.07 LARRY FARR 11/24/2009 11127/2009 EARL F. ANDERSEN 196.76 LARRY FARR 11/27/2009 11130/2009 THE HOME DEPOT 2810 107.06 LARRY FARR 12/01/2009 12103/2009 THE HOME DEPOT 2810 21.40 LARRY FARR 12/01/2009 12103/2009 THE HOME DEPOT 2810 141.29 LARRY FARR 11/23/2009 11125/2009 CURTIS 1000 47.35 KAREN FORMANEK 12/01/2009 12103/2009 CURTIS 1000 146.01 KAREN FORMANEK 11/25/2009 11127/2009 THE UPS STORE #2171 27.45 MYCHAL FOWLDS 11/30/2009 12101/2009 ZAHL PMC 408.14 MYCHAL FOWLDS 11/24/2009 11124/2009 HP DIRECT- PUBLICSECTOR 1,086.07 NICK FRANZEN 11/24/2009 11125/2009 SHI INTERNATIONAL CORP 218.03 NICK FRANZEN 11125/2009 1112512009 HP DIRECT- PUBLICSECTOR 88.91 NICK FRANZEN Packet Page Number 166 of 186 1210112009 1210112009 HP DIRECT- PUBLICSECTOR 1,484.07 NICK FRANZEN 1210112009 1210112009 HP DIRECT- PUBLICSECTOR 1,072.14 NICK FRANZEN 1210212009 1210312009 PAYPAL *AMERICANWAY 49.85 NICK FRANZEN 1210212009 1210312009 INSIGHT *PUBLICSECTOR 125.81 NICK FRANZEN 1210312009 1210312009 HP DIRECT- PUBLICSECTOR 2,866.30 NICK FRANZEN 1210312009 1210312009 DMI* DELL K-12/GOVT 664.08 NICK FRANZEN 1112412009 1112712009 HOULE FARM GARDEN & PET 24.91 CLARENCE GERVAIS 1111912009 1112312009 MICHAELS #2744 54.60 KAREN E GUILFOILE 1112612009 1112712009 COMCAST CABLE COMM 90.20 LORI HANSON 1112012009 1112312009 AMERICAN RED CROSS TWIN C 283.42 RON HORWATH 1112012009 1112312009 DALCO ENTERPRISES, INC 866.04 DAVID JAHN 1112512009 1112712009 NAPA AUTO PARTS 3279016 13.70 DON JONES 1112112009 1112312009 BOUND TREE MEDICAL LLC 178.76 BERNARD R JUNGMANN 1112112009 1112312009 BOUND TREE MEDICAL LLC 131.48 BERNARD R JUNGMANN 1210212009 1210412009 ANCOM TECHNICAL CENTER IN 16.57 BERNARD R JUNGMANN 1210212009 1210412009 ANCOM TECHNICAL CENTER IN 16.57 BERNARD R JUNGMANN 1210212009 1210412009 ANCOM TECHNICAL CENTER IN 13.36 BERNARD R JUNGMANN 1112512009 1112712009 THE UPS STORE #2171 7.80 TOM KALKA 1112012009 1112312009 LAKE SUPERIOR COLLEGE 360.00 JASON KREGER 1113012009 1210112009 THE UPS STORE #2171 9.40 NICHOLAS KREKELER 1112412009 1112712009 OFFICE DEPOT #1090 115.58 LISA KROLL 1112412009 1112712009 OFFICE DEPOT #1079 19.26 LISA KROLL 1112012009 1112312009 UNIFORMS UNLIMITED INC 101.18 DAVID KVAM 1113012009 1210112009 INTOXIMETERS INC 174.93 DAVID KVAM 1210212009 1210312009 STRETCHERS INC 1,239.75 DAVID KVAM 1210212009 1210312009 WCSPAY.COMIPANACEASALE 100.85 DAVID KVAM 1210212009 1210412009 UNIFORMS UNLIMITED 1,118.51 DAVID KVAM 1210212009 1210412009 UNIFORMS UNLIMITED INC 182.23 DAVID KVAM 1111912009 1112312009 ASPEN MILLS INC.224.85 STEVE LUKIN 1112012009 1112312009 METRO FIRE 263.76 STEVE LUKIN 1112012009 1112312009 ADVANCED GRAPHIX INC 125.00 STEVE LUKIN 1112012009 1112312009 ADVANCED GRAPHIX INC 1,598.50 STEVE LUKIN 1112112009 1112312009 ATTM *878423931 NBI 166.55 STEVE LUKIN 1112312009 1112512009 METRO SALES INC 435.89 STEVE LUKIN 1112312009 1112512009 AIRGAS NORTH CENTRAL 175.60 STEVE LUKIN 1112312009 1112512009 AIRGAS NORTH CENTRAL 141.38 STEVE LUKIN 1210312009 1210412009 ADVANCED GRAPHIX INC 117.56 STEVE LUKIN 1112112009 1112312009 QWESTCOMM *TN651 58.36 ROBERT MITTET 1112812009 1113012009 COMCAST CABLE COMM 142.42 ROBERT MITTET 1210212009 1210312009 FSH COMMUNICATION01 OF 01 63.90 ROBERT MITTET 1112412009 1112712009 OFFICE DEPOT #1090 156.39 AMY NIVEN 1112412009 1112712009 OFFICE DEPOT #1105 49.43 AMY NIVEN 1210212009 1210412009 OFFICE DEPOT #1090 201.26 AMY NIVEN 1210212009 1210412009 OFFICE DEPOT #1090 265.20 MARY KAY PALANK 1112012009 1112312009 STITCH AND CLEAN INC 161.50 CHRISTINE PENN 1112012009 1112312009 CVS PHARMACY #1751 Q03 24.85 CHRISTINE PENN 1112112009 1112312009 CVS PHARMACY #1751 Q03 25.47 CHRISTINE PENN 1112212009 1112412009 CVS PHARMACY #1751 Q03 17.40 CHRISTINE PENN 1112512009 1112712009 BANNERS.COM 58.68 CHRISTINE PENN 1210212009 1210312009 TARGET 00009316 27.11 CHRISTINE PENN 1210212009 1210312009 BEST BUY MHT 00000158 219.54 CHRISTINE PENN 1111912009 1112312009 ADVANCED GRAPHIC SYSTEMS 280.99 PHILIP F POWELL 1111912009 1112312009 COMPUTER SUPPLIES 66.48 PHILIP F POWELL 1210112009 1210212009 GE CAPITAL 333.16 WILLIAM J PRIEFER 1210212009 1210412009 OFFICE MAX 21.73 WILLIAM J PRIEFER 1112012009 1112312009 KATH AUTO PARTS NSP 55.58 STEVEN PRIEM Packet Page Number 167 of 186 1112012009 1112012009 1112312009 1112312009 1112312009 1112412009 1112412009 1112412009 1112412009 1113012009 1113012009 1113012009 1113012009 1113012009 1210212009 1210212009 1112012009 1112012009 1112112009 1112412009 1113012009 1112412009 1210212009 1210212009 1210312009 1112512009 1210212009 1112412009 1112412009 1112412009 1210112009 1210112009 1210212009 1111912009 1112512009 1210212009 1210212009 1210112009 1111912009 1112012009 1112012009 1112012009 1112012009 1112612009 1113012009 1210112009 1210112009 1210112009 1210112009 1112312009 OREILLY AUTO 00020743 1112312009 NOR *NORTHERN TOOL 1112412009 POMPS TIRE SERVICE, INC 1112512009 KATH AUTO PARTS NSP 1112512009 TOUSLEY FORD 127200039 1112712009 KATH AUTO PARTS NSP 1112712009 KATH AUTO PARTS NSP 1112712009 COMO LUBE & SUPPLIES 1112712009 POLAR CHEVROLET MAZDA PAR 1210112009 BAUER BUILT TIRE - 1210112009 FORCE AMERICA DISTRIB LLC 1210212009 KATH AUTO PARTS NSP 1210212009 KATH AUTO PARTS NSP 1210212009 DIESEL COMPONENTS INC 1210412009 KATH AUTO PARTS NSP 1210412009 CATCO PARTS &SERVICE 1112312009 HILLYARD INC MINNEAPOLIS 1112312009 HILLYARD INC MINNEAPOLIS 1112312009 DALCO ENTERPRISES, INC 1112512009 RED WING SHOE STORE 1210112009 HILLYARD INC MINNEAPOLIS 1112512009 WALGREENS #2936 1210312009 TARGET 00011858 1210412009 THE HOME DEPOT 2801 1210412009 ABLE HOSE & RUBBER:, INC 1112712009 MILLS FLEET FARM #2700 1210412009 OFFICE DEPOT #1090 1112512009 WATER PROGRAM 1112712009 METROCALLIARCH WIRE 1112712009 GO MINIS - MINNEAPOLIS 1210312009 OFFICE DEPOT #1090 1210312009 OFFICE DEPOT #1105 1210412009 OFFICE DEPOT #1090 1112312009 ADVANCED GRAPHIC SYSTEMS 1113012009 ORIENTAL TRADING CO 1210312009 SPORTS IMPORTS 1210412009 ORIENTAL TRADING CO 1210212009 LOFFLER COMPANIES INC 1112312009 GRUBERS POWER EQUIPMENT 1112312009 BEST BUY MHT 00000109 1112312009 BEST BUY MHT 00000109 1112312009 OFFICE MAX 1112312009 S & T OFFICE PRODUCTS 1112712009 DALCO ENTERPRISES, INC 1210212009 NORTHLAND IRRIGATION INC 1210212009 RAINBOW FOODS 00088617 1210312009 PAPA JOHNS #1838 1210312009 OFFICE MAX 1210312009 SECRETARY OF STATE TOTAL 44.86 STEVEN PRIEM 142.71 STEVEN PRIEM 1,000.26 STEVEN PRIEM 71.67 STEVEN PRIEM 374.03 STEVEN PRIEM 42.93 STEVEN PRIEM 37.15 STEVEN PRIEM 61.39 STEVEN PRIEM 45.95 STEVEN PRIEM 401.72 STEVEN PRIEM 842.39 STEVEN PRIEM 9.51 STEVEN PRIEM 196.84 STEVEN PRIEM 883.78 STEVEN PRIEM 31.26 STEVEN PRIEM 64.43 STEVEN PRIEM 85.88 MICHAEL REILLY 85.95 MICHAEL REILLY 72.85 MICHAEL REILLY 154.70 MICHAEL REILLY 850.63 MICHAEL REILLY 8.88 AUDRA ROBBINS 174.52 AUDRA ROBBINS 42.21 ROBERT RUNNING 21.25 ROBERT RUNNING 31.98 JAMES SCHINDELDECKER 64.18 DEB SCHMIDT 98.00 SCOTT SCHULTZ 16.03 SCOTT SCHULTZ 270.00 MICHAEL SHORTREED 49.88 ANDREA SINDT 11.78 ANDREA SINDT 70.79 ANDREA SINDT 66.87 PAULINE STAPLES 117.84 PAULINE STAPLES 352.00 PAULINE STAPLES 134.82 PAULINE STAPLES 261.39 JOANNE M SVENDSEN 23.92 TODD TEVLIN 42.84)DAVID J THOMALLA 42.84 DAVID J THOMALLA 25.25 DAVID J THOMALLA 77.54 KAREN WACHAL 1,611.16 SUSAN ZWIEG 75.00 SUSAN ZWIEG 6.42 SUSAN ZWIEG 123.51 SUSAN ZWIEG 28.90 SUSAN ZWIEG 40.00 SUSAN ZWIEG 36,298.11 Packet Page Number 168 of 186 Agenda Item M2 AGENDA REPORT TO: City Manager, Jim Antonen FROM: IT Director, Mychal Fowlds SUBJECT: Payment of Safari Software Maintenance Fees DATE: December 1, 2009 Introduction Support contracts for software are a major necessity due to the fact that there are always fixes and updates and without the support contracts we're entitled to none of these. Also, in order to speak with any of our third party vendors a support contract is required. The Maplewood Park and Recreation department and the Maplewood Community Center purchased Recware Safari roughly 5 years ago and the support contract is due. Budget Impact This purchase will be funded from the 2009 IT Fund in the amount of $10,886.25. Recommendation It is recommended that authorization be given to pay the support contract for Safari so as to keep current with updates and to keep Safari support available for staff. Action Required Submit to City Council for review and approval. Attachment 1. Recware Safari Invoice Packet Page Number 169 of 186 fla Contact Info: veffTW0fiK 10182 Telesis Court, 1st floor San Diego, CA 92121 Phone: 888-543-7223 - Fax: 858-652-6220 Questions? Email us at ActiveAR 06 active.com Customer #: 2921 Customer PO #: CITY OF MAPLEWOOD Attn: Accounts Payable 1830 E COUNTY RD B MAPLEWOOD, MN 55 109 United States Please Remit Payment to our Lockbox: The Active Network, Inc. P.O.Box 9634 Los Angeles, CA 90084-9634 Invoice#: Invoice Date: 1000024452 12-NOV-09 CITY OF MAPLEWOOD Attn: Mychal Fowlds 1830 E COUNTY RD B MAPLEWOOD, MN 55109 United States Packet Page Number 170 of 186 PLEASE BE SURE TO INCLUDE ACTIVE'S INVOICE NUMBER ON YOUR REMITTANCE Agenda #M -3 AGENDA REPORT To: City Manager James Antonen From: Chief of Police David J. Thomalla Subject: Request for Approval of 2010 Youth Service Bureau Service Agreement Date: December 7, 2009 Introduction The Maplewood Police Department entered into an agreement with the Youth Service Bureau to provide diversion services for juvenile offenders in 2009, and City Council approval is required to enter into a new agreement for 2010. Background In 2009, the Police Department returned to the Youth Service Bureau as the provider for juvenile diversion services for first -time juvenile offenders. These juveniles are referred to the Youth Service Bureau by our department for involvement in incidents such as theft, alcohol /drug use, arson, and anger /violence issues. The juveniles and their parent(s) then meet with a staff member at the Youth Service Bureau, and they are assigned to the appropriate diversion (such as serving community service hours or attending one of their awareness classes). This allows the juveniles to learn there are consequences for their actions without having to be involved in the juvenile justice system. If a juvenile fails to successfully complete their assigned diversion, the Youth Service Bureau notifies our department; and the juvenile at that point would be petitioned to Juvenile Court. The Youth Service Bureau also provides counseling services as needed. A copy of the 2010 service agreement and a synopsis of the Youth Service Bureau's services is attached. The City Attorney has reviewed and approved this service agreement. Recommendation It is recommended that the City Council approve the 2010 service agreement with the Youth Service Bureau. Action Required Submit to the City Council for review and approval. DJT:js Attachments Packet Page Number 171 of 186 CITY OF MAPLEWOOD MAPLEWOOD POLICE YOUTH SERVICE BUREAU, INC. PURCHASE OF SERVICE AGREEMENT The City of Maplewood, through its Police Department, City Hall, 1830 County Road B East, Maplewood, Minnesota, 55109, hereinafter referred to as the "City," and Youth Service Bureau, Inc., 101 West Pine Street, Stillwater, Minnesota, 55082, hereinafter referred to as the "Contractor," enter into this agreement for the period from January 1, 2010, to December 31, 2010. WHEREAS, the mission of the Maplewood Police Department is to build safer communities by repairing the harm from, reducing the risk of, and involving the community in the resolution of juvenile crime; WHEREAS, the Maplewood Police Department is committed to using community -based approaches to strengthen individuals, families, and community; WHEREAS, the Maplewood Police Department has identified the following outcomes for juvenile diversion and early intervention: Juvenile offenders will be held accountable for their actions by engaging in activities that repair the harm done to the victim and community and will participate in programs that promote an increased understanding of the impact of their offense on victims, communities, and themselves; Crime victims will be notified of diversion proceedings; will have opportunities to provide input; and, if willing, will have the opportunity to participate in the process; Community members will have active and direct involvement in programming; WHEREAS, the City, pursuant to its goals of providing accountability and the most appropriate diversion and early intervention available to juvenile offenders, wishes to purchase services for youth involved in at -risk behavior from the Contractor to support these outcomes; NOW, THEREFORE, the parties agree as follows: Contractor's Duties — The Contractor agrees to the provision of the following services: a. Recruit and support community work - service sites. Supervise and monitor community work - service clients who are ordered by the court and /or referred by the Maplewood Police Department. Packet Page Number 172 of 186 b. Educational and prevention programs, specifically as follows: chemical awareness, fire awareness, theft awareness, violence awareness, or another approved alternative. Eligible juveniles include those who are referred by the Maplewood Police Department. The reason for the referral must be behavior or actions that could result in a police report and a petition for delinquency. c. Evaluation and counseling. Counseling services include crisis inter- vention, youth, and family and group counseling. Referrals will be made for psychological /psychiatric evaluation and long -term mental health treatment. d. The Maplewood Police Department agrees to provide victims of crimes diverted by local law enforcement the opportunity for direct or indirect involvement into how the juvenile should be held account- able, including consideration of the impact of the crime on the victim and any specific needs for restitution. When necessary, due to the offense, restitution will be determined and collected. e. When possible and appropriate, facilitate restorative justice interven- tions, such as victim /offender mediation, family group conferencing, and /or community panels, so that juvenile offenders are held directly accountable to the victim and victimized community through some form of reparation. 2. Attachments and References — The Contractor agrees to provide the enumerated services in Exhibit A, which is attached and incorporated herein by reference. 3. Cost and Delivery of Purchased Services — The total amount to be paid to the Contractor for services purchased under this agreement shall not exceed Twenty -Five Thousand Dollars ($25,000). For these services, the City agrees to make quarterly payments to the Contractor of Six Thousand Two Hundred and Fifty Dollars ($6,250) on or about February 15, May 1, August 1, and November 1, 2010. 4. Eligibility for Services — A Ramsey or Washington County resident between the ages of five and eighteen (or older if still in high school), their family members, and the victims of juvenile crime who are assessed to be appropriate shall be eligible for the services provided under the terms of this agreement. 5. Evaluation Reporting, and Information Requirements — The Contractor agrees to reasonable evaluations of its programs, employees, and volunteers and make them available for review by the Maplewood Police Department if so requested. The Contractor agrees to comply with all reporting requirements as assigned by law, rule, or contract by the State of Minnesota and Ramsey County. The Contractor further agrees to abide by all laws and rules regarding confidentiality and data practices. The Contractor agrees to provide necessary information allowed by law and deemed necessary by the Maplewood Police Department on referred cases. 2 Packet Page Number 173 of 186 6. Indemnification — The Contractor agrees to indemnify, defend, and hold harmless the City, its officers, employees, and agents for all claims arising out of the Contractor's activities related to the services provided under this agreement up to the liability limits set forth in Minn. Stat. 466.04. The City will indemnify YSB, Inc., from and against all liability up to the liability limits set forth in Minn. Stat. 466.04. No other provision of this agreement shall serve to limit in any way the obligations of the Contractor to indemnify and defend the City under this clause. 7. Insurance Requirements — The Contractor agrees that in order to protect itself, as well as the City, from claims arising out of the Contractor's activities under this agreement, it will at all times during the term of this agreement keep in force policies of insurance providing the following liabilities: professional liability insurance policy in the minimum amount of Four Hundred Thousand Dollars ($400,000) bodily injury or death of one person; One Million Two Hundred Thousand Dollars ($1,200,000) for bodily injury per occurrence; comprehensive general liability insurance policy in the minimum amount of Four Hundred Thousand Dollars ($400,000) bodily injury or death of one person; One Million Two Hundred Thousand Dollars ($1,200,000) bodily injury per occurrence; One Million Dollars ($1,000,000) property damage; automobile insurance, including non -owned and hired autos, in the minimum of Four Hundred Thousand Dollars ($400,000) bodily injury or death of one person; One Million Two Hundred Thousand Dollars ($1,200,000) bodily injury per occurrence; and One Million Dollars ($1,000,000) property damage. The Contractor further agrees to maintain Workers' Compensation insurance in the statutory amounts. Certificates of Insurance showing the coverage listed herein shall be provided to the City prior to the effective date of this contract. 8. Data Privacy — All data collected, created, received, maintained, or disseminated for any purpose by the activities of the Contractor because of this agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Chapter 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as federal regulations on data privacy. 9. Record Disclosures /Monitoring — Pursuant to Minn. Stat. 16C.05, Subd. 5, the Contractor agrees that the City, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the Contractor and involve transactions relating to this agreement. The Contractor agrees to maintain these records for a period of three years from the date of termination of this agreement. 3 Packet Page Number 174 of 186 10. Nondiscrimination — During the performance of this agreement, the Contractor agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed, or national origin be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to discrimination under any and all applicable federal and state laws against discrimination. 11. Independent Contractor — Nothing contained in this agreement is intended or should be construed as creating the relationship of co- partners or joint ventures with the City or the Maplewood Police Department. No tenure or any rights or benefits, including Workers' Compensation, unemployment insurance, medical care, sick leave, vacation leave, severance pay, PERA, or other benefits available to City employees shall accrue to the Contractor or employees of the Contractor performing services under this agreement. 12. Conditions of the Parties' Obligation —This agreement may be canceled by either party at any time, with or without cause, upon 30 days' notice, in writing, delivered by mail, or in person. Any alterations, variations, modifi- cations, or waivers of the provisions of this agreement shall be valid only when they have been reduced to writing, duly signed by both parties, and attached to the original of this agreement. 13. Compliance With Law — The Contractor shall abide by all federal, state, or local laws, statutes, ordinances, rules, and regulations now in effect or hereinafter adopted insofar as they relate to the Contractor's performance of the provisions of this agreement. 14. Firearms — Unless specifically required by the terms of this contract, no provider of services pursuant to this contract, including, but not limited to, employees, agents, or subcontractors of the Contractor shall carry or possess a firearm on City premises. Violation of this provision shall be considered a substantial breach of the agreement. Violation of this provision is grounds for immediate suspension or termination of this contract, without notice, pursuant to Section 12. 15. Savings Clause — If any section of this agreement is found to be invalid or not enforceable, the remainder of the agreement will remain in force and binding. 16. Governing Law — The laws of Minnesota shall govern the interpretation and prosecution of this agreement. 17. Notices — If any official correspondence concerning this agreement needs to be communicated to the other party, the following shall be deemed the effective addresses: 0 Packet Page Number 175 of 186 As to the City: As to the Youth Service Bureau: Maplewood Police Department 1830 County Road B East Maplewood, MN 55109 Youth Service Bureau, Inc. 101 West Pine Street Stillwater, MN 55082 IN WITNESS THEREOF, the City and the Contractor have executed this agreement this day of , 2009. APPROVED AS TO FORM By: By: City Attorney 5 Mayor, City of Maplewood City Manager, City of Maplewood C Chief of Police, City of Maplewood Executive Director, Youth Service Bureau, Inc. Packet Page Number 176 of 186 Contact Information Contact Person Address: Phone: E -Mail: Web Address: Paul Weiler Executive Director Youth Service Bureau, Inc. 101 West Pine Street Stillwater, MN 55082 651) 439 -8800 paul.weilerCaD,ysb.net www.ysb.net 0 Packet Page Number 177 of 186 rrn.prov:ng young lives GENERAL ASSESSMENT 1 -2 hours no fee Client, parents(s), and Youth Service Bureau (YBS) staff participates in a meeting to determine appropriate services. A diversion plan is designed that may include Community Work Service, awareness classes, individual /family counseling, AODA assessment /counseling, 90 day no use contract, etc. General Assessments typically take place at YSB offices. VICTIM- OFFENDER SERVICES no fee YSB staff will assess what restorative justice measures best meet the needs of the victim and the offender. They may include conferencing, educational intervention, or restitution services. Services generally take place at YSB locations. Exceptions are made to accommodate victims. Victim - offender services (conference) can also be held within local schools. COMMUNITY WORK SERVICE no fee YSB accepts referrals for and monitors juvenile community work service hours. Juveniles are required to sign a behavior contract that is enforced while on the worksite. Juvenile are also given a time sheet and evaluation that are returned to YSB on or before deadline. Staff assists in finding work sites for juveniles, and periodically throughout the year have community work crews (work crews are supervised by YSB staff). Referring parry is notified when juvenile has completed hours. Community Work Service intake held at YSB offices. Periodically work crews are held and supervised by YSB staff in local communities. COUNSELING ACCEPT MOST INSURANCE OR USE A SLIDING FEE SCALE YSB offers youth and family counseling. Sessions focus on developing strategies to resolve immediate and future problems. Services include individual, family and group sessions, which may be conducted at school or a nearby YSB service location. Packet Page Number 178 of 186 haprOVing young lives AWARENESS CLASSES; Theft Awareness Program (TAP) 2.5 hours $50.00 fee Class discusses devastating financial burden to the community as a result of theft, possible consequences of theft, also offers individual time to tell stories and parents the ability to express feelings /frustrations. Although shoplifting is discussed at great length in this class, theft in general is the main focus. Decision - malting is related to values. Chemical Awareness Program (CAP) 4 hours $50.00 fee This class is an opportunity for youth and their families to gain knowledge of illegal drugs and the consequences of usage. The main goals of this class are to help youth make better decisions regarding chemical usage, and equip parents with drug awareness and parenting suggestions. Also, most classes include a speaker recovering from chemical abuse /dependence, which offers real life insight. Peaceful Alternatives to Conflict (PAC) 4 hours $50.00 fee This class focuses on anger awareness and violence. Different forms of violence are recognized and discussed. Anger triggers and de- escalation possibilities are identified. There is a strong emphasis on effective communication. A homework assignment is given. Health Awareness Class (HAC) 1.5 hours $25.00 fee This class addresses the dangers and legal consequences of tobacco use. This is strictly an educational experience. However, information and resources for breaking tobacco habits are made available. Fire Awareness Class (FAP) 1.5 hours $25.00 fee This class emphasizes fire safety awareness and impact to victim(s) or possible victims. Class content may be tailored to meet the needs of the individual offender. This class is scheduled as needed and may not be offered every month. All class fees are responsibility ofjuvenile and /or parent(s) ofjuvenile. All classes held at YSB locations. Special exceptions can be made to offer classes within local schools. 2 Packet Page Number 179 of 186 Agenda Item M4 AGENDA REPORT TO: Jim Antonen, City Manager FROM: Karen Guilfoile, City Clerk DATE: December 3, 2009 RE: Temporary Gambling Permit Resolution for Ramsey Nursing Home Foundation Intradiietinn Patricia Weller representing Ramsey Nursing Home Foundation has submitted applications for a temporary gambling permits. There will be four events held at Ramsey County Care Center, 2000 White Bear Ave, on January 19, February 23, March 23 and April 27, 2009 from 5pm to 9pm. The Ramsey Nursing Home Foundation is a non - profit organization. It is requested the council approve the following resolution for the temporary gambling. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Ramsey Nursing Home Foundation, 2000 White Bear Ave, January 19, February 23, March 23 and April 27, 2009 from 5pm to 9pm. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation It is recommended that council approve the lawful gambling resolution application for the Ramsey County Care Center. Packet Page Number 180 of 186 Packet Page Number 181 of 186 Agenda Item M -5 AGENDA REPORT TO: Jim Antonen, City Manager FROM: Terrie Rameaux, HR Coordinator RE: Resolution to Approve the Insurance Labor - Management Committee's (LMC) Recommendations for Employee Insurance Benefits for 2010 DATE: December 4, 2009 BACKGROUND The City recently went through their annual renewal process for employee insurance benefits. In accordance with MN State Statute 471.6161, Subd. 4, the City must formally request proposals for coverage, of City -paid benefits only, every five years. This year the City was required to go out for bid for health, dental and long -term disability. The City received and reviewed competitive bids from several existing carriers. The Insurance Labor- Management Committee met several times and discussed providers, rates, and benefits levels. After much discussion and negotiations by our insurance agent, Financial Concepts, Inc., the Insurance LMC proposed the following changes effective January 1, 2010: Health Insurance: The Insurance LMC reviewed competitive bids from several carriers and decided to stay with Medica, our current carrier, for health insurance. Medica's initial renewal came in at a 29.2% increase. With market pressure and Financial Concepts, Inc. negotiations, Medica came back with a final blended renewal rate of an 18.2% increase with a second year rate cap of 19 %. Dental Insurance: The Insurance LMC received and reviewed competitive bids from several carriers and decided to go with HealthPartners Dental. Our current carrier, Ameritas, came back with a 15.78% increase. HealthPartners came in with a 2.59% increase and has mirrored exactly our current level of benefits for dental. Packet Page Number 182 of 186 Long -Term and Short -Term Disability: The City's current carrier is Assurant. They had provided us with a two -year rate guarantee for 2009 and 2010. So, there would be no increase for 2010. However, since we were required by State Statute to go out for bid, the City received and reviewed competitive bids from Assurant and only one other carrier, National Insurance Services, as the other carriers in this industry either didn't respond or declined to bid, likely due to high claims. The City decided to stay with Assurant through a municipal pool affiliated with the League of Minnesota Cities. The City also has short -term disability with Assurant. This is an optional employee - paid benefit. There is no change in premiums for this coverage. Life Insurance: The Insurance LMC is proposing to continue with Minnesota Life through a pool affiliated with the League of MN Cities. The rates for basic life insurance and optional employee supplemental life, spouse life or dependent life rates will remain unchanged. Long -Term Care Insurance: The Insurance LMC proposes to continue our long -term care insurance contract with CAN through a pool affiliated with the League of MN Cities. The rates remain unchanged. RECOMMENDATION It is recommended that the City Council approve the Insurance Labor - Management Committee's recommendations to be effective January 1, 2010. UIVM 1717 "1 1. Resolution Packet Page Number 183 of 186 RESOLUTION BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby affirms the recommendations of Insurance Labor Management Committee regarding 2010 employee insurance benefits for the City of Maplewood. Packet Page Number 184 of 186 Agenda Item M -6 Memorandum To: James W. Antonen, City Manager From: Bob Mittet, Finance Director Date: December 8, 2009 Re: Authorization to Make Payments Prior to Council Approval BACKGROUND With the cancellation of the City Council meeting on December 28, 2009, there will not be an opportunity to provide an approval of claims for Council approval. Staff will attempt to wait for Council approval in January prior to making payments however we recognize that it will not be feasible to withhold all payments. For this reason, staff requests approval from the Council to allow the City Manager or Assistant City Manager to provide approval prior to releasing payments. City payroll is the most significant need in this regard, along with the purchasing cards payment to Visa. Of course, the next meeting will have an approval of claims that will include all payments. RECOMMENDATION Staff requests City Council authorization for the City Manager or Assistant City Manager to approve the payment of claims on December 28. Packet Page Number 185 of 186 Agenda Item M7 TO: Jim Antonen, City Manager FROM: Karen Guilfoile, City Clerk DATE: December 9, 2009 RE: Lawful Gambling License — Little Canada Recreation Association at Huey's Saloon Introduction Kathleen Margaret Socha on behalf of Little Canada Recreation Association has submitted an application and is requesting approval of an annual premise license for lawful gambling at Huey's Saloon located at 2425 Highway 61. The Little Canada Recreation Association has been involved with charitable gambling since September 2005 when they started in the bingo hall at 2900 Rice Street in Little Canada. They have not had any other charitable gambling locations. According to the MN Gambling Control Board there have been no complaints filed against the organization. In order for the State of Minnesota to issue an annual premise license, approval of the following resolution from the City is required: i • BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premise license for lawful gambling is approved for Little Canada Recreation Association to operate at Huey's Saloon, located at 2425 Highway 61, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said license application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation It is recommended that council approve the lawful gambling premise license and resolution for Little Canada Recreation Association to operate at Huey's Saloon. Packet Page Number 186 of 186