HomeMy WebLinkAbout2009 12-14 City Council PacketAGENDA
MAPLEWOOD CITY COUNCIL
6:30 P.M. Monday, December 14, 2009
City Hall, Council Chambers
Meeting No. 24 -09
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country.
C. ROLL CALL
Mayor's Address on Protocol:
Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions
civil as we work through difficult issues tonight. If you are here for a Public Hearing or to
address the City Council, please familiarize yourself with the Policies and procedures and Rules
of Civility, which are located near the entrance. When you address the council, please state
your name and address clearly for the record. All comments /questions shall be posed to the
Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to
comments."
E. APPROVAL OF MINUTES
1. Approval of November 23, 2009, Council Workshop Minutes
2. Approval of November 23, 2009, City Council Minutes
F. VISITOR PRESENTATIONS — PART 1
Note: Visitor Presentations shall not extend past 7:00 p.m.; if time is not available to complete
this item; all presenters will be instructed to remain at the meeting until this item is re- opened
following Award of Bids, or return to the next Regular Meeting of the Council.)
G. ADMINISTRATIVE PRESENTATIONS
Note: Items G -H shall not extend past 7:00 p.m.; if time is not available to complete these
items, they shall be extended by Council motion to the end of the meeting following Visitor
Presentation — Part 11.)
1. Notice Of City Hall Closure - December 24 and December 31, 2009
H. COUNCIL PRESENTATIONS
APPOINTMENTS AND PRESENTATIONS
1. Presentation Of Plaques To Outgoing Mayor And Councilmember Hjelle From Ramsey
County League Of Local Governments
J. PUBLIC HEARINGS
1. Consider Adoption Of The Wetland Ordinance And Wetland Classification Map —
Second Reading
K. UNFINISHED BUSINESS
L. NEW BUSINESS
1. Call For Special Work Session Meeting On Thursday, January 14, 2010, For The
Purpose Of Conducting Interviews For Business And Economic Development
Commission (BEDC)
2. Consider Adoption Of The Energy Efficiency And Conservation Strategy
3. Consider Adoption Of A Resolution Of Support For The Department Of Natural
Resources Solar Energy Legacy Grant
4. T- Mobile Tower — Conditional Use Permit And Design Review, 1961 County Road C
M. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item
1. Approval Of Claims
2. Approval Of Payment Of Safari Software Maintenance Fees
3. Request Approval Of 2010 Youth Service Bureau Service Agreement
4. Temporary Gambling Permits — Ramsey Nursing Home Foundation
5. Resolution Approving Insurance Labor- Management Committee's Recommendations
For Employee Group Insurance Benefits For 2010
6. Authorization To Make Payments Prior To Council Approval
7. Approval Of Lawful Gambling License — Little Canada Recreation Association At
Huey's Saloon
N. AWARD OF BIDS
O. VISITOR PRESENTATION — PART 11
NOTE: This is a continuation of VISITOR PRESENTATIONS from earlier in the meeting and is
intended to make time available if the item is not completed by 7:00 p.m. -Not intended for new
visitor presentation items.)
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.,]
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 p.m., Monday, November 23, 2009
Council Chambers, City Hall
A. CALL TO ORDER
Agenda Item E1
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 5:00 p.m. by Acting Mayor Juenemann.
B. ROLL CALL
A
a
Diana Longrie, Mayor Present
Erik Hjelle, Councilmember Absent
Kathleen Juenemann, Councilmember Absent
John Nephew, Councilmember Present
Will Rossbach, Councilmember Present
APPROVAL OF AGENDA
Councilmember Nephew moved to approve the agenda as subr
Seconded by Councilmember Rossbach. Ayes —
The motion passed.
UNFINISHED BUSINESS
5:00 p.m.
1. Discussion of Commission and Board Member Appointment and Reappointment
Process
a. Assistant City Manager, Public Works Director, Chuck Ahl gave the report and answered
questions of the council.
5:10 p.m.
2. Review of 2010 Final Budget Proposal
a. Finance Director, Bob Mittet gave the report and answered questions of the council.
b. Assistant City Manager, Chuck Ahl answered questions of the council.
5:40 p.m.
3. Recreational Fire Discussion
a. City Attorney, Alan Kantrud gave an update on recreational fires and answered questions
of the council.
b. Maplewood Fire Chief, Steve Lukin answered questions of the council.
c. City Manager, James Antonen answered questions of the council.
November 23, 2009
City Council Manager Workshop Minutes
Packet Page Number 3 of 186
E. NEW BUSINESS
None.
F. ADJOURNMENT
Acting Mayor Juenemann adjourned the meeting at 6:10 p.m.
November 23, 2009
City Council Manager Workshop Minutes
Packet Page Number 4 of 186
4
MINUTES
MAPLEWOOD CITY COUNCIL
6:30 p.m., Monday, November 23, 2009
Council Chambers, City Hall
Meeting No.23 -09
Q
13
A
CALL TO ORDER
Agenda Item E2
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 6:31 p.m. by Acting Mayor Juenemann.
PLEDGE OF ALLEGIANCE
ROLL CALL
Diana Longrie, Mayor Absent
Erik Hjelle, Councilmember Absent
Kathleen Juenemann, Acting Mayor Present
John Nephew, Councilmember Present
Will Rossbach, Councilmember Present
D. APPROVAL OF AGENDA
The following item was added to the agenda by the council:
H1. League of Minnesota Cities /Metro Cities Regional Meeting — Councilmember Rossbach
Councilmember Nephew
Seconded by Councilmember Rossbach. Ayes — All
The motion passed.
E. APPROVAL OF MINU
Approval of November 9, 2009, Council Manager Workshop Minutes
Acting Mayor Juenemann had a correction to the last page, correcting that Mayor Longrie was
absent from the meeting and it should state that Acting Mayor Juenemann adjourned the
meeting.
Councilmember Nephew moved to approve the November 9, 2009, City Council Meeting Minutes
as amended.
Seconded by Councilmember Rossbach. Ayes — All
The motion passed.
Approval of November 9, 2009, City Council Meeting Minutes
Councilmember Nephew had corrections to the minutes on page 8 of 206, page 3 of the minutes;
the minutes should reflect when Councilmember Hjelle departed the meeting during the 10
minute recess.
November 23, 2009 Packet Page Number 5 of 186 1
City Council Meeting Minutes
Also right above the 10 minute recess the motion there should say publish not the word pubtis.
F.
9
am
J.
Agenda item L2. should say Adoption of the Recycling and Sanitary Sewer Rates for 2010 in the
heading. The second to the motion from Councilmember Juenemann is missing And
Councilmember Hjelle left the meeting and his vote should not be reflected.
Councilmember Nephew moved to approve the November 9, 2009, City Council Meeting Minutes
as amended.
Seconded by Councilmember Rossbach. Ayes — All
The motion passed.
VISITOR PRESENTATIONS — PART I
1. Dave Schilling, 1955 Greenbrier Street, Maplewood. Mr. Schilling asked how many tons of
salt the city bought for the roads in Maplewood for 2009. Mr. Schilling commented that the
ball fields on Edgerton Street and Desoto Street had two - 300 gallon carts used to spray the
park with and he asked what they were spraying the park with. His concern was that the
product would go into the wetlands.
2. Mark Bradley, 2164 Woodlyn Avenue, Maplewood. Mr. Bradley is concerned about the
economy and the Maplewood Mall and the tax base.
ADMINISTRATIVE PRESENTA
1. Cancellation of December
a. City Manager, James Ant
Councilmember Rossbach move
meeting.
Seconded by Councilmember NE
The motion passed
COUNCIL PRESENTATIONS
City Council Meeting
ve a short report.
incel the December 28, 2009, scheduled City Council
Ayes — All
1. League of Minnesota Cities /Metro Cities Regional Meeting — Councilmember Rossbach said
Thursday, November 19, 2009, was there last meeting. Councilmember Rossbach shared
who attended the meeting and what the purpose of the meeting was.
APPOINTMENTS AND PRESENTATIONS
1079 -
PUBLIC HEARINGS
1. Consider Adoption Of The Revised Sign Ordinance — First Reading (Heard after K1.
Because it was too early to begin the 7:00 p.m. public hearing.
a. Environmental Planner, Shann Finwall gave the presentation
b. City Attorney, Alan Kantrud answered questions of the council.
November 23, 2009 Packet Page Number 6 of 186 2
City Council Meeting Minutes
1. CDRB Chairperson, Matt Ledvina, addressed the council and gave the report for the CDRB.
Acting Mayor Juenemann opened the public hearing.
1. Mark Bradley, 2164 Woodlyn Avenue, Maplewood.
2. Mary Koppen, 1990 Ripley Avenue, Maplewood.
3. DuWayne Hejny, Hejny Rental, 1829 White Bear Avenue, Maplewood
4. Joe Fox, 1821 Myrtle Street, Maplewood.
Acting Mayor Juenemann closed the public hearing.
Seconded by Acting Mayor Juenemann. Ayes — All
The motion passed.
K. UNFINISHED BUSINESS
1. Approval of Conservation Easement For Priory "Neighborhood Preserve (This item was
heard out of order because it was too soon for the public hearing to begin)
a. Community Development and Parks director, DuWayne Konewko introduced the agenda
item.
b. Naturalist, Ginny Gaynor gave the presentation and answered questions of the council.
c. City Attorney, Alan Kantrud answered questions of the council.
d. Sarah Strommen, Representing Minnesota Land Trust addressed and answered
questions of the council.
Councilmember Rossbach moved to approve the resolution for a conservation easement for the
Priory Neighborhood Preserve.
RESOLUTION 09 -11 -286
APPROVING CONSERVATION EASEMENT
FOR PRIORY NEIGHBORHOOD PRESERVE
CITY OF MAPLEWOOD, MINNESOTA
WHEREAS the Priory Neighborhood Preserve is one of the city's most treasured natural areas; and
WHEREAS the Priory Neighborhood Preserve is valued for its ecological quality and the opportunities it
offers for education and enjoyment of nature; and
WHEREAS the Priory Neighborhood Preserve is located in one of Maplewood's Natural Area
Greenways; and
WHEREAS a conservation easement will permanently protect this land as a natural area; and
November 23, 2009 Packet Page Number 7 of 186 3
City Council Meeting Minutes
WHEREAS the City of Maplewood supports executing a conservation easement for Priory Neighborhood
Preserve with Minnesota Land Trust as the easement holder; and
NOW THEREFORE BE IT RESOLVED:
THAT after appropriate examination and due consideration, the governing body of the City authorizes
staff to proceed with filing the legal documents to grant a conservation easement for Priory
Neighborhood Preserve to Minnesota Land Trust; and
THAT the Mayor of Maplewood, Diana Longrie is hereby authorized to execute the conservation
easement on behalf of the city.
I certify that the above resolution was adopted by the City Council of the City of Maplewood, Minnesota,
on November 23, 2009.
Signature)
Mayor City Clerk_
Date) (Date)
Seconded by Councilmember Juenemann.
WITNESSED:
Signature)
The motion passed.
Returned to item J1.
Acting Mayor Juenemann,
Councilmember Rossbach
Nay — Councilmember Nephew
2. Approve Resolution For Adoption Of Electric Franchise Tax Rates For 2010
Councilmember Nephew moved to table the adoption of the electric franchise tax rates for 2010.
Seconded by Councilmember Rossbach. Ayes — All
The motion to table passed.
3. Approve Resolution Accepting Proposal On The Competitive Negotiated Sale Of
2,770,000 General Obligation Refunding Bonds, Series 20098, and Providing For Their
Issuance
a. Finance Director, Bob Mittet gave the report.
Councilmember Nephew moved to approve the resolution accepting the competitive negotiated
sale of the $2,770,000 General Obligation Refunding Bonds, Series 20098 and providing for their
Issuance.
Seconded by Councilmember Rossbach.
The motion passed.
November 23, 2009
City Council Meeting Minutes
Ayes — All
Packet Page Number 8 of 186 4
L. NEW BUSINESS
1. Authorization To Obtain Web Streaming Services
a. IT Director, Mychal Fowids gave the presentation and answered questions of the council.
Councilmember Nephew moved to approve the web streaming services for all meeting bodies
and all meetings.
Seconded by Councilmember Rossbach. Ayes — All
The motion passed.
2. Sidewalk Improvement (English Street south of Burke Circle), Project 09 -17
a. Report On Cost Of Work Done By Day Labor
b. Resolution Accepting Work
i. Deputy Public Works Director, City Engineer, Michael Thompson gave the report
and answered questions of the council.
Councilmember Rossbach moved to approve the cost
Improvement (English Street south of burke Circle). Ci
resolution for acce the work and authorizatic
fork done by {
roiect 09 -17,
daet transfer.
labor for the Sidewalk
and approve the
RESOLUTION 09 -11 -287
ACCEPTING WORK AND AUTHORIZING BUDGET TRANSFER
CITY PROJECT 09 -17
WHEREAS, pursuant to resolution passed by the city council on September 14, 2009, ordering
the Sidewalk Improvement (English Street south of Burke Circle), City Project 09 -17, city staff has
satisfactorily completed the improvement in accordance with the approved plans and specifications,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA that
1. The work completed under said contract is hereby accepted and approved by the City
2. The finance director is authorized and directed to complete a budget transfer of $5,696.22
from Fund 582 (City Project 07 -19) into the Street Maintenance budget 101 - 502 - 000 -4180
Approved this 23 day of November, 2009.
Seconded by Councilmember Nephew. Ayes — All
The motion passed.
3. Rice Street/TH 36 Interchange Improvements, City Project 09 -07, Resolution Ordering
Preparation Of Feasibility Study
a. Deputy Public Works Director, City Engineer, Michael Thompson gave the report and
answered questions of the council.
Councilmember Nephew moved to approve the resolution ordering the preparation of the
feasibility study for the Rice1TH 36 Interchange Improvement Proiect, city Project 09 -07.
November 23, 2009 Packet Page Number 9 of 186 5
City Council Meeting Minutes
RESOLUTION 09 -11 -288
ORDERING PREPARATION OF A FEASIBILITY STUDY
WHEREAS, it is proposed to make improvements to Rice/TH36 Interchange Improvements, City
Project 09 -07, and to assess the benefited properties for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
That the proposed improvement be referred to the city engineer for study and that he/she is
instructed to report to the council with all convenient speed advising the council in a preliminary way as
to whether the proposed improvement is necessary, cost effective and feasible and as to whether it
should best be made as proposed or in connection with some other improvement, and the estimated cost
of the improvement as recommended.
report.
FURTHERMORE, funds in the amount of $20,000 are appropriated to prepare this feasibility
Seconded by Acting Mayor Juenemann. Ayes — All
The motion passed.
4. Approval Of Resolution Adopting 2010 Assessment Rates, Public Works Permit Fees,
And Pac Charges
a. Deputy Public Works Director, City Engineer, Michael Thompson gave the report and
answered questions of the council.
Councilmember Nephew
RESOLUTION 09 -11 -289
ADOPTION OF THE 2010 ASSESSMENT RATES, PUBLIC WORKS PERMIT FEES,
AND PARK AVAILABILITY CHARGES
WHEREAS, the City of Maplewood has established assessment rates, permit fees, and park
availability charges, and
WHEREAS, city staff has reviewed the assessment rates, permit fees, and park availability
charges.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
The updated assessment and improvement rates shall become effective beginning January 1,
2010.
2. The updated public works fees are approved for all related permit applications received on or
after January 1, 2010.
3. The updated park availability charge shall become effective beginning January 1, 2010.
4. The rates shown will be reviewed by staff on an annual basis with recommendations for revision
brought to the city council for consideration.
November 23, 2009 Packet Page Number 10 of 186 6
City Council Meeting Minutes
Seconded by Councilmember Rossbach.
The motion passed.
Ayes — All
5. Approval Of Resolution For 2010 Community Development Fees
a. Community Development and Parks Director, DuWayne Konewko gave the report and
answered questions of the council.
Councilmember Rossbach moved to approve the 2010 building permit, planning and restaurant
inspection fees for the office of Community Development.
RESOLUTION 09 -11 -290
COMMUNITY DEVELOPMENT FEES
WHEREAS, the Maplewood City Council has performed their annual evaluation of the fees charged
by the city for building permits, planning reviews and restaurant inspections;
WHEREAS, the Maplewood City Council hereby sets the following fees listed in the table entitled
Table A -1 Building Permit Fees;
WHEREAS, the Maplewood City Council hereby sets the Community Development Service Charges
for planning and health related fees as outlined on the fee chart entitled 2010 Community
Development Service Charges
NOW, THEREFORE BE IT RESOL
2010 fee amounts.
lewood adopt the above mentioned
Maplewood City council passed th
Seconded by Acting Mayor Juenemann.
The motion passed.
Ayes — All
6. Approval Of Lions Park Master Plan And Authorize Staff To Prepare Plans And
Specifications
a. Community Development and Parks Director, DuWayne Konewko gave the report and
answered questions of the council.
Councilmember Nephew moved to approve the Lions Park Master Plan and give staff approval to
proceed with the preparation of plans and specifications.
RESOLUTION 09 -11 -291
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
CITY PROJECT 07 -25
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 07 -25, the Hazelwood Street Improvements, and has let a construction contract
pursuant to Minnesota Statutes, Chapter 429, and
n on November 23, 2009.
November 23, 2009 Packet Page Number 11 of 186 7
City Council Meeting Minutes
WHEREAS, the City Engineer for the City of Maplewood has determined that the Hazelwood
Street Improvements, City Project 07 -25, is complete and recommends acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that
1. City Project 07 -25 is complete and maintenance of these improvements is accepted by
the city; and the final construction cost is $1,215,290.14. Final payment to Tower
Asphalt, Incorporated, and the release of any retainage or escrow is hereby authorized.
Approved this 23` day of November 2009.
Seconded by Acting Mayor Juenemann. Ayes — All
The motion passed.
M. CONSENT AGENDA
1. Councilmember Nephew moved to approve items 1 -11.
Seconded by Councilmember Rossbach. Ayes — All
The motion passed.
1. Approval of Claims
Councilmember Nephew moved Approval of Claims.
ACCOUNTS PAYABLE:
739,563.42 Checks # 79770 thru # 79826
Dated 11/03/09 thru 11/10/09
129,250.76 Disbursements via debits to checking account
Dated 10/30/09 thru 11/06/09
81,923.85 Checks # 79827 thru # 79884
Dated 11/17/09
103,044.32 Disbursements via debits to checking account
Dated 11/09/09 thru 11/13/09
1,053,782.35 Total Accounts Payable
PAYROLL
509,400.85 Payroll Checks and Direct Deposits dated 11/13/09
2,229.75 Payroll Deduction check #1008222 thru #1008223
Dated 11/13/09
511,63.60 Total Payroll
1,565,412.95 GRAND TOTAL
November 23, 2009
City Council Meeting Minutes
Packet Page Number 12 of 186 8
Seconded by Councilmember Rossbach.
The motion passed.
Ayes — All
2. Resolution Accepting Donation To The Fire Department From Residential Mortgage Group
Councilmember Nephew moved to approve the resolution accepting the donation to the fire
department from the residential mortgage group.
RESOLUTION 09 -11 -292
AUTHORIZING GIFT TO CITY
WHEREAS, Maplewood is AUTHOIRIZED to receive and accept grants, gifts and devices of real
and personal property and maintain the same for the benefit of the citizens and pursuant to the donor's
terms if so- prescribed, and;
WHEREAS, Residential Mortgage Group (RMG) wishes to grant the city of Maplewood the
following: $100, and;
WHEREAS, Residential Mortgage Group has instructed that the City will be required to use the
aforementioned for: use by the fire department to directly improve the community where the donator will
be living, and;
WHEREAS, the city of Maplewood has agreed to use the subject of this resolution for the
purposes and under the terms prescribed, and;
WHEREAS, the City agree that it will accept the gift by a four - fifths majority of its governing
body's membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the
Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms
and conditions as may be requested or required.
The Maplewood City Council passed this resolution by four - fifths or more majority vote of its membership
on November 23, 2009.
Signature)Signature)
Witnessed:
Signature)
Mayor Chief of Fire City Clerk
Title) (Title) (Title)
Date) (Date) (Date)
Seconded by Councilmember Rossbach.
The motion passed.
November 23, 2009
City Council Meeting Minutes
Ayes — All
Packet Page Number 13 of 186 9
3. Resolution Accepting Donation To The Community Center In Memory Of North St. Paul
Officer Richard Crittenden
Councilmember Nephew moved to approve the resolution accepting the donation to the
community center in memory of the North St. Paul Officer Richard Crittenden.
RESOLUTION 49 -11 -293
ACCEPTANCE OF DONATION
WHEREAS the Maplewood Community Center has received a donation of an arcade style
hockey game in remembrance of North St. Paul Police Office Crittenden.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the
Community Center to accept this donation.
Seconded by Councilmember Rossbach.Ayes — All
The motion passed.
4. Kohlman Area Street Improvements, City Pro
a. Approval Of Final Project Financing Ai
b. Authorize Transfer Of Excess Funds
Of Fund 584
Councilmember Nephew moved to apprc
07 -21. Approval Of Final project financin
transfer excess funds.
Seconded by Councilmember Rossbach
of fund 584. And the Authorization to
Ayes — All
The motion passed.
5. Lark - Prosperity Street Improvements, City Project 07 -15
a. Approval Of Final Project Financing And Closure Of Fund 584
b. Authorize Transfer Of Excess Funds
Councilmember Nephew moved to approve the Lark Prosperity Street Improvements, City Project
07 -15. Approval of Final Project Financing and Closure of Fund 584. And the Authorization to
transfer excess funds.
Seconded by Councilmember Rossbach. Ayes — All
The motion passed.
6. Hazelwood Street Improvements, City Project 07 -25, Approve Final Payment And
Acceptance Of Project
Councilmember Nephew moved to approve the Hazelwood Street Improvements, City Project 07-
25, Approval of the final payment and acceptance of the project.
Seconded by Councilmember Rossbach. Ayes — All
The motion passed.
November 23, 2009 Packet Page Number 14 of 186 10
City Council Meeting Minutes
7. Approval Of Mn/DOT Agency Agreement
Councilmember Nephew moved to approve the MN/DOT agency agreement.
Seconded by Councilmember Rossbach. Ayes — All
The motion passed.
8. Lift Station No. 17 Upgrades, Project 08 -03, Resolution Approving Final Payment And
Acceptance Of Project (includes Change Order No. 1)
Councilmember Nephew moved to approve the Lift Station No. 17 Upgrades, Proiect 08 -03,
Resolution Approving Final Payment and Acceptance Of Project (Includes Change Order No. 11
RESOLUTION 09 -11 -294
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
LIFT STATION NO. 17 - CITY PROJECT 08 -03
INCLUDES CHANGE ORDER NO. 1)
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 08 -03, Lift Station No. 17 Upgrades, and has let a construction contract
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 08 -03, Change Order No. 1, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the Lift Station No.
17 Upgrades, City Project 08 -03, is complete and recommends acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that
1. The mayor and city engineer are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 1 in the amount of $8,129.50. The
revised contract, and earned amount, by the contractor is $138,461.93.
2. City Project 008 -03 is complete and maintenance of these improvements is accepted
by the City; and the final construction cost is $138,461.93. Final payment to Lametti &
Sons, Inc., and the release of any retainage or escrow is hereby authorized.
3. The finance director is hereby authorized to close the project fund 596 upon making the
necessary transfer of $165,712.60 to cover total project cost funded by the Sanitary
Sewer Fund.
Approved this 23` day of November 2009.
Seconded by Councilmember Rossbach. Ayes — All
The motion passed.
November 23, 2009 Packet Page Number 15 of 186 11
City Council Meeting Minutes
9. Approval Of Resolution For Six -Month Extension To Consider Property Purchase Or Use
Deed — Tax Forfeited Property
Councilmember Nephew moved to approve the resolution for the six -month extension to consider
the property purchase or use of deed -tax forfeited property.
RESOLUTION 09 -11 -285
REQUEST TO WITHHOLD PARCELS FROM PUBLIC SALE
WHEREAS, Ramsey County has informed the City of Maplewood of the opportunity for the city to
acquire use deeds or to purchase two tax forfeited lots.
WHEREAS, the first property is located at the northwest corner of Clarence Street and Ripley
Avenue, legally described as follows:
GLADSTONE, RAMSEY CO., MINN., VACATED ALLEY ACCRUING & FOLLOWING; LOT 16,
BLOCK 5. PID #15- 29 -22 -32 -0069.
WHEREAS, the second parcel is located on the west side of Kennard Street between Legacy
Parkway and County Road D, legally described as follows:
LEGACY VILLAGE OF MAPLEWOOD, LOT 2, BLOCK 1. PID #03- 29 -22 -12 -0026
WHEREAS, the City of Maplewood, has the option to request a six -month extension to delay the
County's sale of these parcels to the public. The city can use this time to further evaluate the city's need
for these properties and to submit the required documentation for a use deed or land purchase.
NOW, THEREFORE, BE IT RESOLVED that the city council hereby formally requests by that
Ramsey County withhold the parcel on the northwest corner of Clarence Street and Ripley Avenue and
the parcel on the west side of Kennard Street between Legacy Parkway and County Road D for six
months from public sale or auction. This will enable the city time to more thoroughly analyze their need
for these parcels for public purposes and to submit the necessary application materials requesting the
granting of use deeds or public purchase.
The Maplewood City Council passed this resolution on November 23, 2009.
Seconded by Councilmember Rossbach. Ayes — All
The motion passed.
10. Approval Of 2010 SCORE Funding Grant Application
Councilmember Nephew moved to approve the 2010 SCORE Funding Grant Application.
SAINT PAUL - RAMSEY COUNTY DEPARTMENT OF PUBLIC HEALTH
ENVIRONMENTAL HEALTH SECTION
2010 SCORE FUNDING GRANT APPLICATION
November 23, 2009 Packet Page Number 16 of 186 12
City Council Meeting Minutes
CITY/TOWNSHIP:
CONTACT PERSON:
ADDRESS:
PHONE:
FAX:
EMAIL:
SCORE GRANT REQUEST
City of Maplewood
Bill Priefer
1902 County Road B East, Maplewood, MN 55109
651 - 249 -2406
651- 249 -2409
bill. priefer @ci . maplewood. m n. us
1. What measurable goals does your municipality have for waste reduction and recycling
activities in 2010? Please describe how progress toward these goals will be measured and evaluated.
At least ONE measurable goal must be listed.
Continue to increase participation at multi - family locations. Progress will be measured by examining
pulls from these locations and determining if increases in material recycling tonnage were observed.
Identify multi - family locations that do not currently offer recycling and enforce compliance with our
ordinance that requires multi - family property owners to offer recycling services.
Continue studying away from home recycling and recycling at large events and in other public spaces
Pilot programs will be initiated to determine the best approach to increase recycling away from home.
2. Describe the activities a SCORE grant would be used for in your municipality and how these
funds will enhance your existing waste reduction and recycling programs. Identify expenses for
activities within each applicable budget category.
SCORE funds will help offset the rising cost of recycling due to the shrinking revenue share from the sale
of recyclables through Eureka Recycling. It is casting more to process certain materials (especially
fiber) than Eureka can sell them for. The depressed markets have reduced our revenue share in
2009 by almost 100 %.
PROPOSED SCORE BUDGET —SCORE EXPENSES ONLY
ADMINISTRATION Total $
Please detail activities and expenses:
PROMOTION ACTIVITIES Total:
Please detail activities and expenses:
EQUIPMENT Total:
Please detail activities and expenses:
4
COLLECTION OF RECYCLABLES Total:$73,475
Please detail activities and expenses:
TOTAL SCORE GRANT Requested$73,475
November 23, 2009 Packet Page Number 17 of 186 13
City Council Meeting Minutes
RECYCLING BUDGET
3. Attach a copy of your 2010 municipal budget for all recycling activities, including all funding
sources. If your governing body has not adopted the budget, attach the most current draft budget.
PUBLIC ENTITIES LAW COMPLIANCE
4. Attach a copy of the disclosure from your haulers), or a copy of the relevant portion of any
contracts with haulers, that specifies the facility at which waste collected from municipal facilities is
deposited. Minn. Stat. § 115A.9302 requires haulers to disclose this information to customers annually.
RESOLUTION 09 -11 -284
5. Attach a resolution from your governing body requesting the SCORE funding allocation, or a
certified copy of the official proceedings at which the request was approved. SCORE grants agreements
cannot be issued without such an attachment.
William J. Priefer
NAME OF PERSON AUTHORIZED TO SUBMIT GRANT
SIGNATURE (electronic signature is acceptable)
Recycling Coordinator
TITLE
November 9, 2009
DATE
Applications will be considered complete when items 1 - 5 above are submitted and a signature is on file.
Please return the completed grant application form by DECEMBER 1, 2009.
SCORE Program
Saint Paul - Ramsey County Department of Public Health
Environmental Health Section
2785 White Bear Avenue N., Suite 350
Maplewood, MN 55109 -1320
Seconded by Councilmember Rossbach. Ayes - All
The motion passed.
November 23, 2009 Packet Page Number 18 of 186 14
City Council Meeting Minutes
11. Resolution In Support Of The Community Access Preservation Act — Councilmember
Nephew
Councilmember Nephew moved to approve the resolution in support of the community access
Preservation act.
RESOLUTION 09 -11 -295
IN SUPPORT OF H.R. 3745,
THE COMMUNITY ACCESS PRESERVATION ACT
WHEREAS, public, educational and government (PEG) channels play a significant role in
Maplewood; and
WHEREAS, PEG channels are a unique and valuable resource for local information and
discourse for the residents of Maplewood; and
WHEREAS, PEG channels televise local government meetings, including city council, city
advisory boards and commissions, county board and school board meetings, so that citizens are
informed about the actions taken by local elected officials; and
WHEREAS, PEG channels contribute to the democratic process by providing opportunities for
candidates and others, such as the League of Women Voters, to discuss local issues during election
campaigns; and
WHEREAS, PEG channels provide a window through which residents can view the diversity of
cultures, recreational activities and artistic endeavors in their local community; and
WHEREAS, PEG channels reflect the u
WHEREAS, it is important to
ensure that the channels continue to
Maplewood; and
the communities they serve; and
G channels and funding for PEG channels, and to
to the entire community to serve the residents of
WHEREAS, HR 3745, the Community Access Preservation Act, addresses critical and immediate
threats to PEG.
NOW THEREFORE BE IT RESOLVED
The City Council of the City of Maplewood supports immediate passage of HR 3745; and
The City Council of the City of Maplewood calls on our Congressional delegation to take all possible
actions in support of the passage of HR 3745, including but not limited to endorsing, co- sponsoring and
voting for HR 3745, and to work for its rapid passage.
Passed and adopted this 23rd day of November, 2009.
Mayor:
Attest:
City Clerk
Seconded by Councilmember Rossbach.
The motion passed.
November 23, 2009
City Council Meeting Minutes
Ayes — All
Packet Page Number 19 of 186 15
lI +-
O. VISITOR PRESENTATIONS — PART 11
P. ADJOURNMENT
Mayor Longrie adjourned the meeting at 9:20 p.m.
November 23, 2009 Packet Page Number 20 of 186 1
City Council Meeting Minutes
/4fi tuo?
City of Moplewood Consultqnt lnfo
, EXPENDITURE REPORI AND DIFFERENCE
/lLtr.a-rr-,.r &or*< ZOO1
ACCOUNTEMPS
coNsUl,TAN't TOTALS (9-28-09)EXPENDITURE DETAIL REPORT ( l r-24-09)DIFFERENCE
10,1 58.00 0.00 l0.l 58.00
AMERICAN ENGINEERING 0.00 t.609.20 1.609.20
APPLIED ECOLOGICAL SERVICES 27,123.00 0.00 27.123.00
BAUMAN, GAYLE 3,150.00 0.00 3.150.00
BRAUN INTERTEC CORP.67,002.00 s7,179.80 q R), ,o
BRIGGS & MORGAN 12,750.00 0.00 12.7.50.00
COMMISSIONER OF TRANSPORTATION 0.00 7.184.34 7.184.34
DAVIS & LAGE,RMAN INC.3,000.00 0.00 1.000.00
FAUST. DAN 23,800.00 0.00 23.800.00
INFRATECH TECHNOLOGIES INC 0.00 3,016.65 3.016.65
KIMLEY-HORN 1,216,689.00 1,n4,s73.48 t02.tts.s2
MCKINZIE METRO APPRAISAL 250.00 0.00 250.00
MFRA I 63,251 .00 0.00 163,25 l .00
MOODY'S INVESTOR SVC 11.000.00 0.00 l 1,000.00
PARGROUP 14,644.00 0.00 14,644.00
RAMSEY COUNTY PUBLIC WORKS 0.00 28,1 0s.63 28.105.63RATWIK, ROSZAK & MALONEY 5,91 1.00 0.00 5.91 I .00
S.E.H.8l I ,204.00 5s4.71 8.45 256.485.55
SANDERS WACKER BERGLY INC.4,420.00 0.00 4,420.00
SPRINGSTED INC.100,661.00 0.00 I 00,661 .00SSTREE&HORTICULTURE 8,150.00 0.00 8.1 50.00
TAUTGES, REDPA TH, LTD.69,206.00 0.00 69.206.00
TERRACON CONSULTANTS ,INC 0.00 3 8,528.50 38.528.50ULTIMATE DRAIN SERVICES INC.3,130.00 0.00 3.1 30.00
URS CORPORATION 0.00 224,981.66 224,98t.66
$2,555,499.00 $2,029,897.71 $1,132,453.25
Compiled by Elizabeth A. Sletten
Page 1
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$1,132,453.25
200h
City of Moplewood Consuhont lnfo
EXPENDITURE REPORT AND DIFFERENCE
2008
CONSULTANT TOTALS
9-28-09
$2,555,499.00
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EXPE,NDITURE
DI,TAIL Rf,PORT
1l-24-09
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Page 2
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Compiled by Elizabeth A. Sletten
City of Moplewood Consultont lnfo
2008
CONSULTANT TOTALS - 9-28-09 EXPENDITURE DETAIL REPORT - II-24-09 DIF'FERENCE
BRAUN INTERTEC CORP.67,002.00 57,179.80 9,822.20
KIMLEY.HORN l ,216,689.00 I,lL4,573.48 102,115.52
S.E.H.8l1,204.00 554,718.45 256,485.55
$2,094,895.00 $1,726,471.73 s368,423.27
DITT'ERENCE coNstrt,l ANl,..OTAI,S
9-28-09
50v.
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D}]'IAII, REPORI'
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Compiled by Elizabeth A. Sletten
BRAUN INTERTEC CORP.
Agenda Item G1
AGENDA REPORT
TO: City Manager, Jim Antonen
FROM: Charles Ahl, Assistant City Manager
SUBJECT: City Hall Closure — December 24 and December 31
DATE: December 9, 2009
INTRODUCTION
As part of the Mandatory Leave plan that has been approved for all bargaining groups in 2009,
employees are required to use all leave hours granted during the 2009 calendar year. In order to
supplement that plan, City Hall will be closed on December 24 and December 31. All non - essential
employees will be required to use their leave /vacation for those days, if they choose to be paid for
those hours. This closure does not represent an additional paid holiday for the non- essential
employees. They must use vacation pay or annual leave pay for these days. City Hall operations,
along with maintenance operations [unless called out for emergencies, such as snow plowing] will be
shut down from December 24 through Sunday, December 27 and again the following weekend from
December 31 through Sunday, January 3.
All essential employees [mainly Police — Fire personnel] will work normal schedules on these days and
will not be impacted by this action.
RECOMMENDATION
It is recommended that the City Council affirm that City Hall will be closed on December 24, 2009 and
December 31, 2009.
Packet Page Number 21 of 186
THIS PAGE IS INTENTIONALLY LEFT BLAND
Packet Page Number 22 of 186
Agenda Item J.1
MEMORANDUM
TO: James Antonen, City Manager
FROM: Shaon Finwall, AICP, Environmental Planner
Virginia Gaynor, Natural Resources Coordinator
DuWayne Konewko, Community Development and Parks Director
SUBJECT: Consider Adoption of the Revised Wetland Ordinance and
Wetland Classification Map — Second Reading
DATE: December 7, 2009 for the December 14 City Council Meeting
INTRODUCTION
Wetlands serve beneficial environmental and economic functions. They maintain water quality
by filtering pollutants and reduce flooding and erosion, they provide food and habitat for wildlife,
open space for human interaction, and they are an integral part of the city's environment.
Development surrounding wetlands may degrade, pollute, or accelerate the aging of wetlands.
Regulating land use around wetlands is therefore in the public interest.
The City of Maplewood has over 300 wetlands. The city regulates land use around these
wetlands through our wetland ordinance; which was originally adopted in 1996 and has been
under review and revision by the environmental and natural resources commission and the city
council since 2006.
BACKGROUND
On November 9, 2009, the city council approved the first reading of the wetland ordinance and
the wetland classification map. The motion to approve the first reading of the ordinance included
a request for staff to review language submitted by Sharon Sandeen for reduced buffers for
single family property owners with the implementation of best management practices. The city
council also directed staff to publish the second reading of the wetland ordinance in the
December City News and mail notices of the date to all property owners within 200 feet of a
newly classified Manage A wetland. This directive has been completed.
On November 16, 2009, the environmental and natural resources commission reviewed the
draft wetland ordinance (minutes attached — Attachment 1). The last input received by the
commission was in October 2008, prior to the new ordinance formatting and several changes
made by the city council based on resident concerns. The commission recommended approval
of the revised ordinance, with recommendations for the second reading as highlighted below.
DISCUSSION
Reduced Buffers for the Implementation of Best Management Practices
Resident Proposal for Reduced Buffer Incentive During the first reading of the ordinance
Sharon Sandeen, a resident assisting the city on the drafting of the wetland ordinance,
suggested the following language for allowing reduced buffers on single family properties with
the implementation of best management practices:
Single- family residential homeowners who live next to a Manage A or Manage B wetland
or a stream and who engage in best management practices may apply to the city for a
reduction of up to 25 feet in the buffer width applicable to their property. Such application
1
Packet Page Number 23 of 186
shall be reviewed by city staff and approved upon a showing that the best management
practice results in a significant reduction of stormwater runoff entering the nearby
wetland or stream from the applicant's property. The reduced buffer zones will be
applicable for so long as the best management practices on which the application is
based remain in place.
Environmental and Natural Resources Commission Review of Reduced Buffer Language The
environmental and natural resources commission discussed this proposal at their November
meeting. In summary, the commission stated that it would be extremely difficult for staff to
equate the possible water quality benefits of a best management practice versus the wildlife
habitat loss by the reduction of native or naturalized buffers. The ordinance allows property
owners adjacent wetlands a substantial use of their land with minimal restrictions and adding
such a program would make the ordinance more difficult to monitor and enforce.
Staff Review of Reduced Buffer Language The ordinance exempts pre - existing,
nonconforming lawn areas (land located within a required buffer but maintained as lawn) from
most of the buffer restrictions. Thus, a reduction in buffer width in this situation would not be an
incentive since there are no lawn area uses that are restricted in the nonconforming lawn area
except for building of structures over 120 square feet in area). For buffers of native or
naturalized vegetation, it is not clear that full -scale restoration or best management practices
outside the buffer would be more effective than the existing buffer. Every situation would differ,
some may maintain or enhance wetland quality and some may reduce it. One goal of the
ordinance is to ensure that the quality of buffers and wetlands improves over time, rather than
deteriorates. At a minimum, staff does not want to lose buffers that are currently native or
naturalized vegetation.
With this in mind, staff discussed the language with Ms. Sandeen to determine how such an
incentive program might work. Staff stressed the impracticality of developing a model that
would ensure the best management practices undertaken would mitigate the loss of native or
naturalized buffers. In addition, staff pointed out the difficulty of monitoring reduced buffers over
time, ensuring the best management practice is still viable years after installation, and weighing
the benefits of the reduction of stormwater runoff with the loss of native or naturalized buffers
that serve as valuable wildlife habitat.
It was during this conversation that staff learned that Ms. Sandeen did not want the city to lose
native or naturalized buffers with this incentive program, but was mainly referring to a reduction
in buffers from the wetland ordinance for nonconforming lawn areas. So it would seem the only
purpose for such an incentive program would be to allow homeowners to build structures within
the reduced buffer area, as that is the only use which is restricted in the nonconforming lawn
areas.
Based on staff's analysis of the difficulty of monitoring a reduced buffer incentive program and
the environmental and natural resources commission recommendation against the program,
staff has not added the language to the wetland ordinance.
Environmental and Natural Resources Commission Review of Reformatted Ordinance
The commission found the new ordinance format and most of the content to be an
improvement. The commission recommended approval of the wetland ordinance with the
following proposed changes:
2
Packet Page Number 24 of 186
Wetlands adjacent to lakes: The commission noted that the science behind the need for
a 50 -foot buffer for water quality had never been disputed. Because of the city's
impaired water issues, the ordinance should require a 50 -foot minimum buffer for
wetlands adjacent to lakes in particular. The commission recommended the following
changes to buffers for wetlands adjacent to lakes: Manage A — 75 feet; Manage B — 50
feet; Manage C — 2-a 50 feet. Since all five of Maplewood lakes with adjacent wetlands
have Manage A or B wetland classifications, the change would not affect these
wetlands, but should be added in the event a wetland is downgraded to a Manage C in
the future. The change has been made to the attached wetland ordinance (Attachment
2). As indicated in the ordinance, buffers for wetlands adjacent to lakes would apply
until the city adopts a new shoreland ordinance which would include the regulation of
these wetlands.
2. Wildlife habitat: The commission expressed concern that the protection of wildlife
habitat was lacking in the new version of the purpose statement. To address this
concern, staff added the following purpose statement to the attached wetland ordinance
Attachment 2): Wetlands and buffers provide habitat for aquatic, semi - aquatic, and
terrestrial wildlife, including rare, threatened, or endangered species. They provide
breeding, nesting and feeding grounds for many forms of plant and animal life. Many
species of wildlife require both wetlands and their associated upland buffers for survival.
Protecting wetlands and buffers is essential for preserving the diversity of plant and
animal species in the city.
Resident Proposal for Other Changes and Review
Grammatical Changes: Prior to the first reading of the wetland ordinance, Linda Bryan,
Maplewood resident, submitted a review of the ordinance. Most of the changes proposed are
grammatical in nature and help to better clarify the intent of the ordinance. These minor
changes have been made to the attached wetland ordinance (Attachment 2).
Wetland Buffer Management Worksheet: The ordinance clarifies what types of activities can
take place in a wetland buffer and what types of activities would require the submittal of a
wetland buffer management worksheet. The purpose of a worksheet is to ensure protection of
wetlands and buffers by offering staff review and technical support prior to certain alteration
activities in a buffer. Ms. Bryan noted that the worksheet was not included for the city council's
review. Based on this concern, staff is attaching a draft wetland buffer management worksheet
Attachment 4). Also attached is the guide to wetland buffers previously submitted to the city
council (Attachment 5). The guide is the complement document to the worksheet, which
describes in layman's terms the permitted and prohibited activities within a buffer, and the
activities that would require the submittal of a worksheet (Attachment 5).
RECOMMENDATION
Approve the second reading of the attached ordinance (Attachment 2). This ordinance revises
the city's wetland regulations and adopts by reference the new wetland map (Attachment 3).
Attachments:
1. November 16, 2009, ENR Commission Minutes
2. Wetland Ordinance
3. Wetland Map
4. Draft Wetland Buffer Management Worksheet
5. Draft Guide to Wetland Buffers
3
Packet Page Number 25 of 186
Attachment 2
AN ORDINANCE AMENDING THE ENVIRONMENTAL PROTECTION
AND CRITICAL AREA ARTICLE OF THE CITY CODE
Changes made to ordinance since the November 9, 2009, first reading are underlined if
added and stricken if deleted.)
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances:
This amendment revises portions of Article VII. (Environmental Protection and Critical Area)
dealing with wetlands.
Section 1. Findings.
a. Wetlands serve a variety of beneficial functions. Wetlands help maintain water quality
by filtering suspended solids and pollutants. They reduce flooding and erosion, They
provide open space for human interaction, and
are an integral part of the city's environment. Depending upon their type, size, and
location within a watershed, they represent important physical, educational, ecological,
aesthetic, recreational, and economic assets of the city. Properly managed wetlands are
needed to support the city's efforts to reduce flooding and to protect the public health,
safety, and general welfare.
b. Wetlands and buffers Drovide habitat for aauatic. semi - aquatic. and terrestrial wildlife
including rare, threatened, or endangered species. They provide breeding, nesting and
feeding grounds for many forms of plant and animal life. Many species of wildlife require
both wetlands and their associated upland buffers for survival. Protecting wetlands and
buffers is essential for preserving the diversity of plant and animal species in the city.
c.b- Streams are also significant elements of the city's hydrologic system. Streams flow into
wetlands and lakes, provide food and habitat for wildlife, provide open space, and are an
integral part of the city's environment. Like wetlands, streams are an important physical,
ecological, aesthetic, recreational, and economic asset.
d.4r.- Various existing state and federal laws restrict activities and development within
wetlands and streams. The city finds that development adjacent to and surrounding
wetlands may also degrade and pollute wetlands or accelerate the aging or elimination
of wetlands and that development next to streams may degrade, pollute, or damage
streams and, in turn, degrade other surface waters downstream. Regulating
development and land use around wetlands and streams is therefore in the public
interest.
e.d- As defined and used herein, buffers are land areas adjacent to wetlands and streams
that are deemed important for maintaining the health and valuable functions of such
wetlands and streams. Restricting development of and land use in buffers recognizes
that the surrounding upland impacts the quality and functions of wetlands and streams
and, therefore, is in the public interest.
Packet Page Number 26 of 186
f.e- Buffers lap nted with native or naturalized vegetation serve the following functions:
1) Stabilize soil and prevent erosion.
2) Preserve and enhance the quality of surface water qty by reducing the input
of suspended solids, nutrients, and harmful chemical substances that may
adversely impact public health or aquatic habitat.
3) Filter suspended solids, nutrients, pollutants, and harmful substances so that
they do not enter the wetland or stream
4) Moderate water level fluctuations during storms.
5) Protect beneficial plant life and provide habitat for wildlife.
6) Provide shade to reduce the temperature of both stormwater runoff and the
wetland, thereby helping to maintain the conditions for healthy aquatic life.
7) Reduce the adverse impacts of human activities on wetlands and streams and
thereby preserve them in a natural state.
g f- In addition to regulating development and land use around wetlands, this ordinance is
intended to educate the public (including appraisers, owners, potential buyers, and
developers) about the importance of wetlands and streams and the functions of buffers
and to encourage property owners who live adjacent to and/or near wetlands and
streams to be responsible stewards by managing and enhancing the quality of buffers as
hereinafter described.
Section 2. Definitions.
The following words, terms, and phrases when used in this ordinance shall have the meanings
ascribed to them in this section, except where the context of the word, terms, and phrases
clearly indicates a different meaning.
Administrator means the director of the community development department or other person or
persons charged with the administration and enforcement of this ordinance.
Alteration means human action that adversely affects the vegetation, hydrology, wildlife or
wildlife habitat in a wetland, stream or buffer, including grading, filling, dumping, dredging,
draining, paving, construction, application of gravel, discharging pollutants (including herbicides
and pesticides), and compacting or disturbing soil through vehicle or equipment use. Alteration
also includes the mass removal or mass planting of vegetation by means of cutting, pruning,
topping, clearing, relocating, or applying herbicides or any hazardous or toxic substance
designed to kill plant life. Alteration does not include the following activities in a buffer
a. Walking, passive recreation, fishing, or other similar low- impact activities
b. The maintenance of pre - existing, nonconforming lawn area.
Packet Page Number 27 of 186
C. The removal of trees or vegetation that is dead, dying, diseased, noxious, or hazardous
in a manner that does not cause the compacting or disturbing of soil through vehicle or
equipment use.
d. The removal of noxious weeds by non - chemical methods, or by means of chemical
treatment in accordance with application methods that prevent the introduction afe
designed tO PFeVe t the dissipatien of toxic chemicals into wetlands and streams.
e. The removal of non- native shrubs, such as buckthorn, if:
1. there is little chance of erosion; and
2. site is flat or generally has GRIY Gligh slopes less than 6 percent grade and
3. cut and treat method of removal is used on shrubs less than one -half ( ' 12) inches
in diameter (not pulling).
Selective management of vegetation as follows
1. Selective pruning of trees or shrubs in order to enhance their health.
2. Selective removal of tree saplings (less than 2 inches in diameter) in order to
enhance wildlife value of the buffer.
3. Selective removal of non - native trees.
4. Selective removal of non- native weeds.
5. Selective seeding or planting of vegetation that is native to Minnesota.
g. Installation of temporary fencing without footings.
h. Projects within the buffer which are the subject of a wetland buffer management
worksheet approved by the administrator Git , such as the conversion of lawn area
to native or naturalized.
Best management practices (BMP's) mean measures taken to minimize negative effects of
stormwater runoff on the environment including, but not limited to, installation of rain gardens,
infiltration basins, infiltration trenches, retention basins, filters, sediment traps, swales, reduction
Packet Page Number 28 of 186
of impervious surfaces, planting of deep - rooted native plants, landscape and pavement
maintenance.
Buffers are land areas adjacent to wetlands and streams in which development and land use
are restricted as set forth herein and in which the growth of native and naturalized plants and
trees are to be preserved and encouraged in accordance with this ordinance.
Clearing means the cutting or removal of vegetation.
Enhancement means an action that increases the functions and values of a wetland, stream, or
buffer.
Erosion means the movement of soil or rock fragments, or the wearing away of the land surface
by water, wind, ice, and gravity.
Infiltration basin means a pond or basin that captures stormwater and allows it to soak into the
ground. An infiltration basin will typically drain within forty -eight (48) hours of a storm event.
Lake means an area of open, relatively deep water that is large enough to produce a wave -
swept shore. Lake shall also be defined as a "public water" as delineated and listed in the city's
shoreland ordinance (Article IX).
Large -scale proiect means a vegetation maintenance, control, removal, mitigation or restoration
project that will affect more than fifty percent (50 %) of a buffer located on a piece of property.
Lawn area means that area within a buffer with maintained m °wed landscape, including
areas of mowed turf grass, gardens, play areas, work areas, patios, play structures, and
nonpermanent structures. Lawn area does not include: (1) areas within a buffer consisting of
native or naturalized vegetation; and (2) the land area that is outside of a buffer.
Minnesota Routine Assessment Method (MnRAM) is a scientific methodology to assess the
aualitv of wetlands.
Mitigation means an action that reduces, rectifies, eliminates, or compensates for the alteration
of a buffer or wetland.
Native area means an area where native vegetation exists.
Native vegetation means tree, shrub, grass, or other plant species that are indigenous to the
Twin Cities metropolitan area that could have been expected to naturally occur on the site.
Native vegetation does not include noxious weeds.
Naturalized area means an area where naturalized vegetation exists and does not include a
lawn area.
Naturalized vegetation means tree, shrub, grass, or other plant species that exists on a site
naturally without having been planted or maintained as a lawn area. It may be a native or non-
native species.
Nonconforming lawn area means that area within a buffer with maintained landscape (lawn
area) as of the date of adoption of this ordinance. Once a nonconforming lawn area is
0
Packet Page Number 29 of 186
converted to native or naturalized buffer, it loses its legal nonconforming status and may not
thereafter be treated as a nonconforming lawn area.
Noxious weed means plants listed as prohibited noxious weeds in the Minnesota Noxious Weed
Law. (See also weed.)
Ordinary high water mark (OHWM) means a mark delineating the highest water level
maintained for enough time to leave evidence upon the landscape. The ordinary high water
mark is commonly that point where the natural vegetation changes from predominantly aquatic
to predominantly terrestrial.
Public waters means water basins assigned a shoreline management classification by the
Minnesota Department of Natural Resources commissioner under Minnesota Statutes, sections
103F.201 to 103F.221, except wetlands less than 80 acres in size that are classified as natural
environment lakes.
Rain garden means an infiltration basin that is planted as a garden that allows water to infiltrate
within forty -eight (48) hours of a storm event.
Restoration means restoring a wetland, stream, or buffer in whole or in part to a condition that is
similar to that before development of the surrounding area.
Selective means vegetation management done in a naturalized or native buffer, where a
minimal amount of vegetation is altered, with the goal of improving ecological quality of the
buffer and/or its ability to filter stormwater runoff.
viability of Aative A-r n.atuFalized plants Ar tA rerneve non-native vegetation. Stelec-AiNge. plantiRg Gf
plants refiers to ap-tions taFgeted at individual paFts of plants -and treeas f9F the puFppse A
typiG of tive Pegettatip -n. vLBILeGti/- -ave•S Ant iRG16 arge _cnale nrniortc
Semipublic means land that is maintained by a private organization for public use.
Setback means the minimum horizontal distance between a structure and the nearest edge of
the wetland, stream, or buffer.
Slope means the inclination of the natural surface of the land from the horizontal; commonly
described as a ratio of the length to the height.
Stormwater pond means a pond that has been created to capture stormwater runoff. It is These
are not a natural wetlands. Stormwater is often piped into these stormwater ponds but may also
enter through sheet runoff.
Stormwater pond edge means the normal high water level for a stormwater pond
Packet Page Number 30 of 186
Straight -edge setback is measurement to determine the allowable setback of an addition to an
existing house, garage, deck or driveway which is located closer to or within the required buffer.
Straight -edge setback additions are measured by using the exsting edge of the house, garage,
deck, or driveway located nearest to the edge of a buffer, wetland, or stream and extending that
line in a parallel direction. No portion of the addition can encroach closer to the edge of a buffer,
wetland, or stream than the existing structure.
Stream means those areas where surface waters produce a defined channel or bed. A defined
channel or bed is land that clearly contains the constant passage of water under normal
summer conditions.
Structure means anything constructed or erected that requires location on the ground or
attached to something having location on the ground.
Sustainable design means a development design which minimizes impacts on the landscape.
Temporary erosion control means methods of keeping soil stable during construction or grading.
Temporary erosion control measures include, but are not limited to, silt fencing, erosion control
blankets, bale slope barriers, or other best management erosion control methods approved by
the city.
Variance means a deviation from the standards of this ordinance that is not specifically allowed.
Vegetation means any plant life growing at, below, or above the soil surface.
Weed means a plant which causes damage in some way to native vegetation or ecosystems.
See also noxious weed.)
Wetlands means those areas of the city inundated or saturated by groundwater or surface water
at a frequency and duration sufficient to support, and that under normal circumstances do
support, a prevalence of vegetation typically adapted for life in saturated soil conditions.
Wetlands generally include swamps, marshes, bogs, and similar areas as defined. Where a
person has removed or mostly changed the vegetation, one shall determine a wetland by the
presence or evidence of hydric or organic soil and other documentation of the previous
existence of wetland vegetation such as aerial photographs. This definition does not include
lakes or stormwater ponds as herein defined.
Wetlands adjacent to lakes means those areas of land or vegetation that have been classified
as wetlands by an applicable Watershed District in accordance with the Minnesota Routine
Assessment Method (MnRAM) system but which are attached to or part of the edge of a lake as
defined herein.
Wetland classes are defined follows.
a. Manage A wetlands are based on the "Preserve" wetland classification as defined in
MnRAM. These wetlands are exceptional and the highest - functioning wetlands in
Maplewood.
b. Manage B wetlands are based on the "Manage 1" wetland classifications as defined in
MnRAM. These wetlands are high - quality wetlands.
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C. Manage C wetlands are based on the "Manage 2" wetland classifications as defined in
MnRAM. These wetlands provide moderate quality.
d. Stormwater Pond — These are ponds created for stormwater treatment. A stormwater
pond shall not include wetlands created to mitigate the loss of other wetlands.
Wetland functions mean the natural processes performed by wetlands These include, suG -a:
providing wildlife food and habitat, maintaining the availability
and quality of water, s -sh-as purifying water, acting as a recharge and discharge area for
groundwater aquifers, ap.4 moderating the flow of surface water and stormwater fin'us, and
performing other functions including but not limited to those set out in U.S. Army Corps of
Engineers regulations.
Wetland buffer management worksheet is a printed form available through the community
development department w^pt which is required to be completed by a property owner who
wishes to undertake certain Rep °°'°^ activities in a wetland or stream buffer. The activities
Proposed by the property owner on the worksheet must be approved by the administrator
rites prior to any non - selective work in the buffer.
Wetland or stream edge means the line delineating the outer edge of a wetland or stream. The
wetland edge shall be established using the Federal Manual for Identifying and Delineating
Jurisdictional Wetlands dated January 10, 1989, and jointly published by the U.S. Environmental
Protection Agency, the U.S. Fish and Wildlife Service, the U.S. Army Corps of Engineers and
the U.S. Soil Conservation Service, or succeeding publication that is adopted by the Federal
Government. The applicable watershed district must verify this line.
Section 3. Applicability and Effective Date.
a. Applicability.
This ordinance shall take effect after the city publishes it in the official
newspaper.
2. Except as specified elsewhere in this ordinance, this ordinance shall apply to all
real property which is located in a wetland, stream, or buffer or any person or use
that would alter a wetland, stream, or buffer after adoption of this ordinance
December 14, 2009 }.
3. The city adopts the wetland classification map dated ( December 14, 2009 add
which is based on wetland classifications
from the MnRAM studies and assigned by the applicable watershed district.
Other wetland classification regulations are as follows:
a. The city council will adopt changes to the wetland map which are based
on MnRAM studies conducted and approved by watershed districts.
b. Any wetland not currently assigned a classification based on MnRAM
studies as of the date of the adoption of this ordinance ( December 14,
2009 )shall carry over the city's
April 24, 1995, wetland classifications and shall be assigned the following
management classes:
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1) Class 1 wetlands are defined as Manage A wetlands.
2) Class 2 wetlands are defined as Manage A wetlands.
3) Class 3 wetlands are defined as Manage B wetlands.
4) Class 4 wetlands are defined as Manage C wetlands.
5) Class 5 wetlands are defined as stormwater ponds.
C. Wetlands adjacent to lakes will be regulated by this ordinance until
December 31, 2012, or until the city adopts a new shoreland ordinance
that includes the regulation of these wetlands, whichever occurs first.
d. Appeals to the wetland classifications are within the jurisdiction of the
applicable watershed district and shall be filed and heard pursuant to the
administrative review process of that district. In the event that an appeal
is granted, the city will recognize the results of that appeal for purposes of
the classification of wetlands within the city.
4. When any provision of any ordinance conflicts with this ordinance, the provision
that provides more protection for buffers, wetlands, or streams shall apply unless
specifically provided otherwise in this ordinance. This also applies to the
applicable watershed district regulations.
b. Exemptions. This section ease -does not apply to the following property located in
the city limits of Maplewood:
Property which is located within a buffer, but is separated from the wetland or
stream by an existing road.
2. n-PrU and structures not in conformity with the regulations
prescribed in this ordinance as of its effective date shall be regarded as
nonconforming and may continue.
3. g -4Lawn areas not in conformity with regulations prescribed in this
ordinance as of its effective date shall be regarded as nonconforming and may
continue. A Nnonconforming lawn areas will lose its legal nonconforming status
if it is converted to native or naturalized buffer and may not thereafter be treated
as a lawn area.
Section 4. Buffer Widths and Requirements.
a. Minimum buffers. The following are the minimum required buffer widths and structure
setbacks:
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Buffer Wetland Classes
Manage A Stormwater
Streams Manage B Manage C Pond
Minimum Buffer Width 100 ft. 75 ft. 50 ft. 10 ft.
Structure Setback from
Edge of Buffer 0 0 0 10 ft.
b. Buffer measurement. Buffers shall be measured from the wetland or stream edge.
C. Buffers containing slopes. For new development or construction on slopes greater
than eighteen percent (18 %) that are within a buffer, the buffer width shall be increased
to ten (10) feet beyond the apex of the slope. Extension of the buffer for steep slopes
shall apply to all wetland classes.
d. Buffers for wetlands adjacent to lakes. In light of the fact that lakes perform different
functions than wetlands and streams and are used for different recreational purposes,
wetlands adjacent to lakes and their designated buffers shall have alternative buffers
r-equir The following alternative buffers for wetland adjacent to lakes will apply
until December 31, 2012, or until the city adopts a new shoreland ordinance that
includes the regulation of these wetlands, whichever comes first.
Buffer Wetland Classes (for Wetlands Adjacent to Lakes)
Manage A Manage B Manage C
Minimum Buffer Width 75 ft. 50 ft. 50 ft. 25 ft
e. Average Buffers: Recognizing that there are instances where, because of the unique
physical characteristics of a specific parcel of land, the averaging of buffer width for the
entire parcel may be necessary to allow for the reasonable use of the land during a
development or construction project. In such cases decreasing the minimum buffer
width will be compensated for by increased buffer widths elsewhere in the same parcel
to achieve the required average buffer width.
The average buffer standards set forth below may be applied based on an
assessment of the following:
a) Undue hardship would arise from not allowing the average buffer, or
would otherwise not be in the public interest.
b) Size of parcel.
C) Configuration of existing roads and utilities.
d) Percentage of parcel covered by wetland.
e) Configuration of wetlands on the parcel.
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f) Averaging will not cause degradation of the wetland or stream.
g} Averaging will ensure the protection or enhancement of portions of the
buffer which are found to be the most ecologically beneficial to the
wetland or stream.
2. The following are the average buffer widths:
Buffer Wetland Classes
Manage A
Streams Manage B Manage C
Minimum Buffer Width 75 ft. 50 ft. 50 ft.
Average Buffer Width 100 ft. 75 ft. NIA
3. Average buffer measurement. Average buffer measurement shall be determined
by averaging the buffer along the wetland edge situated on the subject property,
not the entire wetland.
4.3- A mitigation plan is required for construction of development projects which meet
the requirements described in Section 5.d. (Mitigation).
5.4- The appropriateness of using average buffers will be evaluated as part of the
review of the contractor's or owner's development application. The average
buffer used must be within the spirit and intent of this ordinance and must meet
one or more of the requirements described in Section 7 (Best Management
Practices).
6. The administrator must approve average buffer.
7. If an averaoe buffer is denied by the administrator. an applicant may appeal the
denial by submitting a written appeal request to the administrator within fifteen
051 days of the administrator's written denial of the average buffer. The
administrator shall send appeals of average buffers to the environmental and
natural resources commission for review.
commission, an applicant may appeal the denial by submitting a written appeal
request to the administrator within fifteen 051 days of the commission's denial of
the average buffer. The administrator shall send these appeals to the city council
for final review.
Section 5. Development and Construction.
a. Unless an exemption applies, the following development and construction activities are
not allowed in wetlands, streams, or buffers:
Alterations, including the filling of wetlands.
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2. The construction of structures.
3. Projects which convert native or naturalized areas to lawn area.
4. The construction of stormwater drainage facilities, sedimentation ponds,
infiltration basins, and rain gardens within a buffer.
5 Tho dicrhar'giRg Discharge of stormwater to a wetland not in
compliance with the city's stormwater management ordinance (Section 44 -1245,
or subsequent ordinances).
b. Exemptions. This section erdipamr -e does not apply to the following activities in a
buffer:
Walking, passive recreation, fishing or other similar low- impact activities.
2. The maintenance of pre - existing, nonconforming lawn area.
3. The removal of trees or vegetation that is dead, dying, diseased, noxious, or
hazardous in a manner that does not cause the compacting or disturbing of soil
through vehicle or equipment use.
4. The removal of noxious weeds by non - chemical methods, or by means of
chemical treatment in accordance with application methods that prevent the
introduction aFe deli. Red t pFeyeRt the dissipati of toxic chemicals into
wetlands and streams.
5. The removal of non- native shrubs, such as buckthorn, if:
a) there is little chance of erosion; and
b) site is flat or generally has e^I. Sligh slopes less than 6 percent grade
and
C) cut and treat method of removal is used on shrubs less than one -half ( ' l2)
inches in diameter (not pulling).
6. Selective management of vegetation as follows
a) Selective pruning of trees or shrubs in order to enhance their health.
b) Selective removal of tree saplings (less than 2 inches in diameter) in
order to enhance wildlife value of the buffer.
C) Selective removal of non- native trees.
d) Selective removal of non - native weeds.
e) Selective seeding or planting of vegetation that is native to Minnesota.
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Pon-pative vegetation is aGGE)Mpl.shed by usiRg best pFaGtiG-PG that ;;Fe desigRed
W eliminate the pGssihility of coil gmmnaGtinn and erncinn
ale Gtilln nri anin of traac to anhanna the health of vegetation tent to imnrnl
aacthntinc or gain a view)
Celentive ramnval of saplings
Qelenfive remA - yal gf h.erhaneguc vegetat (grasses flGWerc ferns)0 0
7. Installation of temporary fencing without footings.
8. Projects within the buffer which are the subject of a wetland buffer management
worksheet approved by the administrator rites, such as the conversion of
lawn area to native or naturalized.
9. Public or semi - public streets and utilities. The city council may waive the
requirements of this ordinance for the construction or maintenance of public or
semipublic streets and utilities through buffers where it determines that there is a
greater public need for the project than to meet the requirement of this ordinance.
In waiving these requirements the city council shall apply the following standards:
a) The city may only allow the construction of public or semipublic utilities
and streets through buffers where there is no other practical alternative.
b) Before the city council acts on the waiver the planning commission and
the environmental and natural resources commission shall make a
recommendation to the city council. The planning commission shall hold a
public hearing for the waiver. The city shall notify the property owners
within five hundred (500) feet of the property for which the waiver is being
requested at least ten (10) days before the hearing.
C) Utility or street corridors shall not be allowed when endangered or
threatened species are found in the buffer.
d) Utility or street corridors, including any allowed maintenance roads, shall
be as far from the wetland as possible.
e) Utility or street corridor construction and maintenance shall protect the
wetland and buffer and avoid large trees as much as possible.
f) The city shall not allow the use of pesticides or other hazardous or toxic
substances in buffers or wetlands -however, in some situations the use
of herbicides may be used if prior approval is obtained from the
administrator ^
g) The owner or contractor shall replant utility or street corridors with
appropriate native vegetation, except trees, at preconstruction densities
or greater after construction ends. Trees shall be replaced as required by
city ordinance.
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h) Any additional corridor access for maintenance shall be provided as much
as possible at specific points rather than to the road which is parallel to
the wetland edge. If parallel roads are necessary they shall be no greater
than fifteen (15) feet wide.
i) The city council, upon recommendation of the administrator ^i+stan may
require additional mitigation actions as a condition of granting the waiver.
10. Public or semipublic trails. The city may waive the requirements of this
ordinance for the construction or maintenance of public or semipublic trails
through buffers, and boardwalks in wetlands, where it determines that there is a
greater public need for the project than to meet the requirement of this ordinance.
In waiving these requirements the city shall apply the following standards:
a) Trails shall not be allowed when endangered or threatened species are
found to be present in the buffer.
b) Buffers shall be expanded, equal to the width of the trail corridor.
C) The owner or contractor shall replant all disturbed areas next to the trail in
a timeframe approved by the city.
d) All necessary erosion control measures must be in place before
constructing a trail. The erosion control measures must also be
maintained and inspected by the city to ensure that the wetland or stream
is not compromised by trail construction activities.
e) The trail must be designed and constructed with sustainable design
methods.
f) Boardwalks are allowed within the buffer and shall be a maximum of six
6) feet in width for semipublic use and twelve (12) feet in width for public
use.
g) The administrator Gity Stan may require additional mitigation actions as
specified in Section 5.d. (Mitigation).
C. Construction Practices. Special construction practices shall be required on projects or
developments adjacent to wetlands and adjacent to and in their buffers. Special
construction practices shall be approved by the administrator Gi+staff before issuance
of a grading or building permit. Such practices may include, but are not limited to,
grading, sequencing, vehicle tracking platforms, additional silt fences, and additional
sediment control. They may also include the following:
1. Wetland Buffer Sign Standards: The city may require that a property owner or
developer install wetland signs before grading or starting construction. The buffer
will be identified by installing wetland signs on the boundary between a buffer
and adjacent land. These signs shall mark the edge of the buffer and shall state
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there shall be no building, mowing, cutting, filling, or dumping beyond this point.
These signs shall be installed at each lot line where it crosses a wetland or
stream buffer, and where needed to indicate the contour of the buffer, with a
maximum spacing of one- hundred (100) feet of wetland or stream edge.
2. Erosion Control Installation: Before grading or construction, the owner or
contractor shall put into place erosion control measures around the borders of
buffers. Such erosion control measures must remain in place until the owner and
contractor have finished all development activities that may affect the buffer.
3. Erosion Control Breaches: All erosion control measures must be maintained and
inspected to ensure compliance and protection of wetlands, streams, and buffers.
The owner or contractor shall be responsible for all erosion /sedimentation
breaches within the buffer and shall restore impacted areas to conditions present
prior to grading or construction activities.
4. Erosion Control Removal: After completion of grading or construction, the
contractor or owner may remove the erosion control measures only after
inspection and approval by the city and the applicable watershed district to
ensure the areas affected have been established per requirements.
5. Platting: When platting or subdividing property, the plat or subdivision must show
the wetland boundaries as approved by the applicable watershed district.
6. It is the responsibility of the owner to alleviate any erosion during and after
completion of grading or construction. The owner or contractor must remove
erosion control measures after final approved inspection by the city and the
applicable watershed district.
d. Mitigation. For large -scale projects or new development or construction, the city
requires mitigation when a property owner or contractor has altered or will alter a
wetland or buffer. The property owner or contractor shall submit a mitigation plan to the
administrator 4 - ta# - for approval. In reviewing the plan, the city may require one or
more of the following actions:
Reducing or avoiding the impact by limiting the degree or amount of the action,
such as by using appropriate technology.
2. Rectifying the impact by repairing, rehabilitating, or restoring the buffer.
3. Reducing or eliminating the impact over time by prevention and maintenance
operations during the life of the actions.
4. Compensating for the impact by replacing, enhancing, or providing substitute
buffer land at a two -to -one ratio.
5. Monitoring the impact and taking appropriate corrective measures.
6. Where the city requires restoration or replacement of a buffer, the owner or
contractor shall replant the buffer with native vegetation. A restoration plan must
be approved by the city before planting.
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7. Any additional conditions required by the applicable watershed district and/or the
soil and water conservation district shall apply.
8. A wetland or buffer mitigation surety, such as a cash deposit or letter of credit, of
one hundred and fifty percent (150%) of estimated cost for mitigation. The surety
will be required based on the size of the project as deemed necessary by the
administrator sue Funds will be held by the city until successful completion of
restoration as determined by the city after a final inspection. Wetland or buffer
mitigation surety does not include other sureties required pursuant to any other
provision of city ordinance or city directive.
Section 6. Activities in Wetlands, Streams, and Buffers.
a. Unless an exemption applies, the following activities are not allowed in wetlands,
streams, or buffers:
Alterations, including the filling of wetlands.
2. The construction of structures.
3. Projects which convert native or naturalized areas to lawn area.
4. The construction of stormwater drainage facilities, sedimentation ponds,
infiltration basins, and rain gardens within a buffer.
5. The discharging of stormwater to a wetland must comply with the city's
stormwater management ordinance (Section 44 -1245, or subsequent stormwater
ordinances).
b. Wetland buffer management worksheet. A wetland buffer management worksheet is
required for certain activities within a wetland and stream buffer:
1. The administrator must approve wetland buffer management worksheets.
M RMI 1>tit - 11.1. • -11- e T • MUMIl3•Fai1C • 1IiiiT -L+ e - •
applicant may appeal the denial by submitting a written appeal request to the
administrator within fifteen 0 5) days of the administrator's written denial of the
average buffer. The administrator shall send appeals of average buffers to the
environmental and natural resources commission for review.
3. If a wetland buffer management worksheet is denied by the environmental and
natural resources commission, an applicant may appeal the denial by submitting
a written appeal request to the administrator within fifteen (15) days of the
commission's denial of the average buffer. The administrator shall send these
appeals to the city council for final review.
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C. Exemptions. This section erditaapr_e does not apply to the following activities in a
buffer
Walking, passive recreation, fishing or other similar low- impact activities.
2. The maintenance of pre - existing, nonconforming lawn area.
3. The removal of trees or vegetation that is dead, dying, diseased, noxious, or
hazardous in a manner that does not cause the compacting or disturbing of soil
through vehicle or equipment use.
4. The removal of noxious weeds by non - chemical methods, or by means of
chemical treatment in accordance with application methods that prevent the
introduction aFe deSigRed t pFeVeRt the dissipati of toxic chemicals into
wetlands and streams.
5. The removal of non- native shrubs, such as buckthorn, if:
a) there is little chance of erosion; and
b) site is flat or generally has eta slight slopes less than 6 percent grade
and
C) cut and treat method of removal is used on shrubs less than one -half ('I2)
inches in diameter (not pulling).
6. Selective management of vegetation as follows
a) Selective pruning of trees or shrubs in order to enhance their health.
b) Selective removal of tree saplings (less than 2 inches in diameter) in
order to enhance wildlife value of the buffer.
C) Selective removal of non- native trees.
d) Selective removal of non- native weeds.
e) Selective seeding or planting of vegetation that is native to Minnesota.
7. Installation of temporary fencing without footings.
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8. Projects within the buffer which are the subject of a wetland buffer management
worksheet approved by the administrator Git , such as the conversion of
lawn area to native or naturalized.
9. For properties that are zoned single or double- dwelling residential or are used as
a single or double - dwelling residential use:
a) The use, maintenance, and alteration of existing nonconforming lawn
area for the purpose of outdoor enjoyment which may include gardening,
nonpermanent structures (including such things as swing sets and
volleyball nets), impervious patios, or fire pits.
b) Work within a wetland, stream, or buffer which was approved by the
Minnesota Department of Natural Resources water permitting process
and access to those areas by a trail which is limited to the width of the
permit.
Section 7. Best Management Practices.
The city encourages and in some cases requires that best management practices be
implemented to minimize negative effects of stormwater runoff on the environment and the loss
of wildlife habitat when a property owner or contractor has altered or will alter a wetland, stream,
or buffer. Best management practices may include the following:
a. Restore buffer with native plantings. For large -scale projects or new development or
construction refer to Section 5.d. (Mitigation).
b. Manage weeds in buffer. Pursuant to state law, all weeds listed on the Minnesota
noxious weed list must be controlled by the property owner. Owners are encouraged to
control other weeds that are not on the noxious weed list but can threaten the health of a
wetland. Submittal of a wetland buffer management worksheet is required for
management of weeds within the native and naturalized areas of buffers, except for
selective treatment. In addition, a management plan drafted by a professional
experienced in wetland and stream restoration may be needed for large -scale projects or
new development including:
Target weeds.
2. Appropriate management techniques, including the use of chemical treatment if
approved by the administrator Gity sta as part of the management plan.
3. Management schedule.
4. Erosion control and reseeding if management will create large areas of dead
vegetation.
5. Cash escrow or letter of credit to cover 150 percent of the required work.
C. Reduce stormwater runoff and /or improve the quality of stormwater runoff
entering a wetland or stream. This may be achieved through the following strategies
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or other administrator staff approved best management practices for dealing with
stormwater. These practices are to be located outside of the wetland buffer.
1. Reduce amount of pavement on site (i.e. fewer parking stalls, narrower
driveways, shared parking with other businesses).
2. Use pervious pavement such as pavers or porous asphalt.
3. Use turf pavers or modified turf areas for overflow parking.
4. Install rain garden or infiltration basin.
5. Install rock trench or rock pit.
6. Install filter strip of grass or native vegetation.
7. Install surface sand filter or underground filter.
8. Install native plantings on site to reduce fertilizer use and improve infiltration.
9. Install a green roof on buildings.
10. Install grit chambers, sediment traps, or forebays.
Section 8. Variances.
a. Procedures. Procedures for granting variances from this ordinance are as follows:
1. The city council may approve variances to the requirements in this ordinance.
2. Before the city council acts on a variance the environmental and natural
resources commission will make a recommendation to the planning commission,
who will in turn make a recommendation to the city council. The planning
commission shall hold a public hearing for the variance. The city shall notify
property owners within five hundred (500) feet of the property for which the
variance is being requested at least ten (10) days before the hearing.
3. The city may require the applicant to mitigate any wetland, stream, or buffer
alteration impacts with the approval of a variance, including but not limited to,
implementing one or more of the strategies listed in Section 5.d. (Mitigation).
4. To approve a variance, the council must make the following findings as depicted
in Minnesota Statutes, section 44 -13:
a) Strict enforcement would cause undue hardship because of
circumstances unique to the property under consideration. The term
undue hardship" as used in granting a variance means the owner of the
property in question cannot put it to a reasonable use if used under
conditions allowed by the official controls; the plight of the landowner is
due to circumstances unique to his property, not created by the
landowner; and the variance, if granted, will not alter the essential
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Packet Page Number 43 of 186
character of the locality. Economic considerations alone are not an undue
hardship if reasonable use for the property exists under the terms of this
ordinance.
b) The variance would be in keeping with the spirit and intent of this
ordinance.
b. Exemptions to Variances. Variances are not needed for the following:
A nonconforming single or double - dwelling residential structure which loses its
nonconforming status as described in Minnesota Statutes, section 462.357,
subdivision 1(e) is allowed to be rebuilt on its same footprint in its entirety
including foundations and decks) in the buffer if the new single or double -
dwelling family residential structure meets the following conditions:
a) Best management practices are implemented to help protect the wetland
as described in Section 7 (Best Management Practices). The
administrator - ' approves the location and best management
practices through the building permit process.
b) All other applicable building ordinance requirements are met.
2. A nonconforming manufactured home which is located within a wetland buffer
can be replaced with a new manufactured home without approval of a variance
as long as the replacement meets with the requirements of Minnesota Statutes,
section 462.357, subdivision 1(a).
3. Additions to a nonconforming single or double - dwelling family house, garage,
deck, or driveway using the existing straight -edge setbacks to a wetland or
stream if the following apply:
a) Property that is zoned single or double - dwelling residential or is being
used as a single or double - dwelling residence.
b) There is no other reasonable alternative than encroachment toward the
wetland or stream with the addition.
C) The new addition of the house, garage, deck, or driveway is a minimum of
twenty -five (25) feet from the wetland or stream edge.
d) The process of constructing the addition does not cause degradation of
the wetland, stream, or the existing buffer.
e) Mitigation actions must be met as specified in Section 5.d. (Mitigation).
Section 9. Enforcement.
The city reserves the right to inspect the site or property during regular city business hours or
upon notice to the property owner or its designated representative one business day in advance
if the inspection is to occur at a different time for compliance with this ordinance during
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development or construction or alteration pursuant to an approved wetland buffer management
worksheet or plan.
The city shall be responsible for the enforcement of this ordinance. Any person who fails to
comply with or violates any section of this ordinance may be charged with a misdemeanor and,
upon conviction, shall be subject to punishment in accordance with misdemeanor level
convictions as set by State Statute. The violator may be civilly fined and /or liable for restoration
costs as well. All land use building and grading permits shall be suspended until the developer
has corrected the violation. Each day that a separate violation exists shall constitute a separate
offense.
The city council approved the first reading of this ordinance on November 9, 2009.
The city council approved the second reading of this ordinance on December 14, 2009.
Diana Longrie, Mayor
Attest:
Karen Guilfoile, City Clerk
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WHITT BE"R i , Attachment 3
i0tY.
E
4 1
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t
f
Attachment 4
Wetland Buffer Management Worksheet
First Draft - December 2009
This worksheet is required if you will do certain vegetation management activities in a wetland or stream buffer that
currently has naturalized or native vegetation. It is not required for areas of the buffer that are currently lawn or
maintained yard. See Residents Guide to Wetland Buffers for further clarification of when this form is required.
Name: (must be property owner)
Street Address:
City /State: Maplewood, MN Zipcode:
Phone: Email:
Work is to be done: in buffer in wetland(DNR permit may be needed) along lake or stream shore
Classification of wetland: manage A manage B manage C utility don't know
Slope in project area is: relatively flat slight slope moderate steep
Approximate size of whole project area: approximately sq ft (length x width)
Existing vegetation in buffer (check one in each category)
Groundcover (grasses, flowers, sedges, and/or ferns):
Sparse (lots of bare soil or leaf litter with little vegetation)
Moderate (most of soil covered with vegetation)
Thick (soil completely covered, vegetation thick)
Shrubs:
None or a few scattered shrubs
Patches of brush and shrubs
Most of area covered with brush or shrubs
Trees
None or a few
Several trees but not solid canopy (creates semi - shade)
Dense, solid canopy of trees
Are there many native plants in the buffer?
yes
no
don't know
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What are your goals for this project? (check all that apply)
clear brush and brambles (not approved typically, unless part of restoration that results in improved habitat)
remove numerous tree saplings (less than 2" diameter, aspen, cottonwood, boxelder, elm)
control or remove tall grasses and weeds
remove cattails and plants in the water (typically requires DNR permit)
improve wildlife habitat
establish more native plants
make area look neater, less wild (not approved typically, unless part of restoration that results in improved habitat)
gain access to wetland
other: (Explain)
What activities would you like to undertake? Please check all that apply.
Control brush and weeds
Type of weeds:
Non- native (Ex: brome grass, Canada thistle, buckthorn)
Native plants that may be invasive (Ex: goldenrod)
1 don't know whether they are native or non- native
List plant species to be removed or controlled, if known:
Trees:
412VMP
Herbaceous plants (grasses, flowers, etc):
Area for weed control:
Whole buffer area
One section of buffer
Scope of weed control:
Spot treatment, just a single plant here and there or a patch here and there
Spot treatment throughout whole project area
Whole area or section, approximately sq ft
Method of removal or control:
hand pull
smother with plastic
mow or cut with brush cutter, chainsaw, or lopper
herbicide, Type of herbicide to be used:
other, please explain:
Is there potential for erosion (activity results in large area of bare soil or slopes are moderate to steep)
no
yes, please indicate erosion control planned or indicate if you need staff assistance with an erosion plan:
Packet Page Number 48 of 186
u r1011t nauvc PIOI1tJ
Method of site preparation:
smother existing vegetation
cut or mow existing vegetation
herbicide, indicate type of vegetation:
other, please explain:
Planting material:
seeds
plants
Species to be planted
species list attached
vendor, seed mix name, and web address for seed mix:
Erosion control
blanket
straw mulch
wood mulch
erosion sock or bag
no erosion control needed (site flat, no period of bare soil)
Other activities (Please explain)
1. Will you hire a contractor for any part of the project?
No
Yes
Who is your contractor (optional)?
2. If you are hiring a contractor, has that contractor provided a restoration or management plan for the site that you are
will to share with us? If yes, please attach.
3. Do you have previous experience working with native plants or buffer restoration and management?
Yes
No
4. Will any vehicles and large equipment be used on project site? Please list:
5. Would you like technical advice from staff on your project, if available?
Yes
No
6. Are you interested in receiving information on costshare grant programs that may help with your project?
Yes
No
7. Can Maplewood city staff visit your site?
Yes
1 would like to be home when you visit
1 do not need to be home when you visit
No
3
Packet Page Number 49 of 186
Please provide a rough sketch of your project area. This does not have to be to scale and may be quite rough. Please
show: wetland edge, property lines, building location, yard area, naturalized area, project location. If applicable, show
different vegetation zones of areas of vegetation being installed.
Example:
Optional. Please attach any additional information about your project that will help us understand the scope of your
project.
Date received:
Date reviewed:
Reviewer:
Property visited:
Permission granted
Permission denied because:
More information needed before approval
Major project, site visit requested
Major project, technical assistance required
I
Packet Page Number 50 of 186
Attachment 5
Maplewood's Wetland Ordinance
What Property Owners Living Adjacent to Wetlands Should Know
RAFT /23/0
Maplewood's wetland ordinance
Maplewood's wetland ordinance is found in Maplewood Code, Article VII, Section 12 -310. Wetlands serve beneficial
environmental and economic functions. They maintain water quality by filtering pollutants and reducing flooding
and erosion, provide food and habitat for wildlife, provide open space for human interaction, and are an integral part
of the city's environment. Activity surrounding wetlands may degrade, pollute, or accelerate the aging of wetlands.
The information below summarizes the parts of the wetland ordinance that are particularly applicable to
homeowners.
What is a wetland buffer?
The buffer zone is the strip of vegetation located between developed land and a lake, stream, or wetland. A good
buffer protects the water or wetland, adds beauty, and provides habitat for wildlife. The best buffers have a diverse
mix of native or naturalized vegetation. This protects the wetland by stabilizing the shoreline, slowing and filtering
runoff, and providing habitat needed for biological processes and plant and animal life.
Why does the ordinance restrict activities on naturalized buffers?
The ordinance tries to balance the protection of wetlands with the right of private land owners to use their land. The
city's goal is to ensure that the quality of buffers and wetlands improves overtime, rather than deteriorates. At a
minimum, the city does not want to lose any buffers that are currently in native or naturalized vegetation. Thus,
buffers with native or naturalized vegetation have restrictions and cannot be changed to lawn or to play areas. The
ordinance allows for existing lawn and yards to be used to their full potential as lawns and yards. Residents that are
currently mowing lawn to the water's edge may continue to do so; they are encouraged to restore a strip of non-
mowed vegetation at the water's edge, but they are not required to do so.
Why do I need to fill out a Wetland Buffer Management Worksheet to manage my naturalized buffer?
Some management activities can inadvertently result in damage to a wetland (ex: erosion, herbicide drift). The
ordinance permits some activities that are small scale and unlikely to lead to harm. But a Wetland Buffer
Management Worksheet and staff approval is required for many activities in buffers with native or naturalized
vegetation. The worksheet is intended to help residents understand the potential for damage and make sure the
plans for their project have minimized that risk.
Packet Page Number 51 of 186
ACTIVITIES PERMITTED IN THE BUFFER
IF BUFFER AREA IS CURRENTLY LAWN OR YARD
The wetland ordinance restricts alteration of the
wetland itself. It does not restrict alteration of
buffer areas that are currently [as of date of
ordinance] lawn or yard.
Homeowners may continue to have these areas in
lawn or yard and may make improvements and
changes to these areas that are consistent with yard
use. For example, a swing set or vegetable garden
could be added to an area that is currently lawn,
shrubs may be removed, a bufferfly garden could be
taken out and planted as lawn.
The wetland ordinance does not require that you get
permission for altering areas of your buffer that are
in lawn or yard. However, other city ordinances and
permits may apply for activities such as grading and
building walls. Projects that have potential for
erosion or will have large areas of bare soil for more Insert diagram of yard
than a few days should provide erosion control.
If a homeowner would like to restore the buffer to
native vegetation they may do so. No permission is
needed for areas that are currently lawn or yard.
You do not have to fill out the Wetland Buffer
Management Worksheet.
IF THE BUFFER CURRENTLY HAS NATIVE OR
NATURALIZED VEGETATION
The wetland ordinance restricts activities in buffer
areas that are in native or naturalized vegetation.
Native vegetation includes plant species that are
indigenous to Minnesota and would have existed Insert diagram of yard
here prior to European settlement.
Naturalized vegetation includes plant species that
exist on a site without having been planted. They
may be native or non- native.
See next page for permitted activities.
Packet Page Number 52 of 186
Activities permitted in naturalized or native buffer
Activities in naturalized or native buffer requiring
Residential Wetland Buffer Management Worksheet and
staff approval
The following activities are permitted in naturalized The following activities, or others not listed to the left,
or native buffers and do not require staff approval: require a Wetland Buffer Management Worksheet with staff
1. Selective pruning of trees to enhance health of approval. Many of these activities will be approved if done
tree, buffer, or wetland in conjunction with restoration or management that leads to
2. Removal of dead, dying, diseased or hazardous enhancement of the buffer and/or wetland health and
trees or limbs (but no vehicles or heavy
equipment allowed in the buffer)
3. Selective* removal of saplings <3" in diameter
4. Removal of non - native shrubs, such as
buckthorn, if:
a. there is little chance of erosion, and
b. site is flat or has only slight slopes, and
C. cut and treat method of removal is used on
shrubs > %" diameter (not pulling)
5. Selective* removal of non - native herbaceous
vegetation (grasses, flowers, ferns)
6. Selective* planting of native vegetation
7. Installation of temporary fencing without
footings
Selective means a few individual plants or a few
small patches of vegetation <3' diameter.
function.
1. Restoration of buffer to native plants
2. Removal of healthy trees
3. Removal of non- native shrubs (except as indicated in
adjacent column)
4. Removal of native shrubs
5. Removal of native or non- native herbaceous vegetation
except state or county listed noxious weeds or indicated
in adjacent column)
6. Planting native vegetation (except selective as indicated
in adjacent column)
7. Killing existing vegetation in preparation for restoration
8. Installing stonework or retaining walls
9. Using motorized vehicles and heavy equipment
10.Grading or filling
11. Installing a trail
12. Installing boardwalk or dock
13.
How do I know what my wetland's classification is?
A map showing the classification for each Maplewood wetland can be found on the city website at
www.ci.maplewood.mn.us \wetlands. If you do not have web access, or if you have questions about the
classifications, contact Maplewood's Community Development and Parks Department at 651 - 249 -2300.
What is the buffer width for my wetland?
Required buffer width is as follows:
Manage A 100' minimum
Manage B 75' minimum
Manage C 50' minimum
Where does the buffer start?
The buffer starts at the wetland edge. For existing properties, you can use the high water mark as the wetland edge.
Some wetlands dry up during summer so the water's edge is not the wetland edge. In new development the wetland
edge will usually need to be delineated by a professional wetland delineator.
How do I know if a plant is native?
A list of Minnesota native plants is maintained by the University of Minnesota Herbarium and can be accessed at:
www.bellmuseum.org /plants /mn_flora.html (click on state checklist). The list includes both native and non - native
plants. For property owners intending to plant native plants, it is easier to use native plant lists from Minnesota
nurseries that specialize in native plants (for example: Prairie Restorations, Inc., Landscape Alternatives, or Prairie
Moon Nursery.)
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THIS PAGE IS INTENTIONALLY LEFT BLAND
Packet Page Number 54 of 186
Agenda Item L1
AGENDA REPORT
TO: City Manager, Jim Antonen
FROM: Charles Ahl, Assistant City Manager
SUBJECT: Call for Special Work Session Meeting on Thursday, January 14, 2010, for
the Purpose of Conducting Interviews for Business and Economic
Development Commission [BEDC]
DATE: December 9, 2009
INTRODUCTION
The City Council has established an Economic Development Authority [EDA]. As part of the EDA, an
advisory panel of seven individuals representing various business, industry and city -wide issues will be
established to provide recommendations to the Council acting within the EDA function. There are
currently 12 applicants for the 7 positions. It is proposed that the City Council interview these
candidates on Thursday January 14 beginning at 5:04 pm. The staff will schedule 15 minutes
interviews during this time. Questions are currently being prepared for consideration. The selection of
the final BEDC members will be announced at the January 25, 2010 meeting.
RECOMMENDATION
It is recommended that the City Council call a Special Work Session Meeting for January 14, 2010 at
5:00 pm for the purpose of Conducting Interviews of Candidates for the Business and Economic
Development Commission [BEDC].
Packet Page Number 55 of 186
Agenda Item L.2
MEMORANDUM
TO: James Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
Larry Farr, Chief Building Engineer
DuWayne Konewko, Community Development and Parks Director
SUBJECT: Consider Adoption of the Energy Efficiency and Conservation
Strategy
DATE: December 7, 2009 for the December 14 City Council Meeting
INTRODUCTION
The International Energy Agency estimates that the United States' economy is the least energy -
efficient among industrialized countries. The Environmental Law and Policy Center estimates
that Minnesota could reduce future energy consumption by 28 percent by aggressively
implementing energy efficiency programs. Local governments have an opportunity to play a
strong role in the reduction of energy use within the state. As such, Maplewood has an
enormous potential to decrease our energy consumption and costs by using energy more
efficiently. The creation of an energy efficiency and conservation strategy (EECS) is the first
step to achieving that goal.
BACKGROUND
Maplewood will be receiving grants totaling $163,900 as part of the Energy Efficiency and
Conservation Block Grant ( EECBG) program. The EECBG program, funded by the American
Recovery and Reinvestment Act, provides grants for projects that reduce total energy use and
fossil fuel emissions, improve energy efficiency, and spur economic growth. The grants also
empower local communities to make strategic investments to meet local, state, and national
long -term clean energy and climate goals. Maplewood energy efficient projects covered by the
grants include:
1. Replacement of two boilers at City Hall with more energy- efficient boilers.
2. Heating, ventilation, air conditioning (HVAC) efficiency upgrades at City Hall.
3. Energy efficient lighting upgrades at the Community Center and Goodrich Park.
4. Contribution to the Maplewood Mall parking lot energy efficient lighting upgrades.
As part of the grant requirements the city must complete an EECS that describes the energy
goals and proposed plan for the use of the grant monies. The deadline for submittal of the
strategy is December 31, 2009.
DISCUSSION
EECS Requirements
The EECS will provide a roadmap for reducing energy use and lowering energy costs for
government, business, and residents. At a minimum, the strategy must include the following:
1. Summary of measurable energy efficiency and conservation goals and objectives.
2. Schedule for major energy efficient and conservation milestones.
3. Implementation plan for energy efficiency and conservation block grant program funds
as described above).
Packet Page Number 56 of 186
4. How the EECS will be shared with adjacent local governments and the state.
5. How the EECS will sustain benefits beyond the grant period?
6. EECS monitoring.
Status of EECBG Funded Project
1. Replacement of two boilers at City Hall with more energy- efficient boilers — The city has
awarded the boiler project to Egan Company with the submittal of their low bid. The
boilers have been ordered and the installation is planned in mid- December 2009.
2. HVAC efficiency upgrades at City Hall - The HVAC upgrade at City Hall has been
assigned to Trane Company. The installation should be complete by the end of
December 2009.
3. Energy efficient lighting upgrades at the Maplewood Community Center and Goodrich
Park - The city is testing the lighting conditions of various fixtures for the Community
Center court area. This project will be going out for bids in January 2010, with the
project complete by the end of February 2010. The energy efficient lighting upgrades at
Goodrich Park were complete in October 2009.
4. Contribution to the Maplewood Mall parking lot energy efficient lighting upgrades — The
Maplewood Mall hired Viking Electric to complete the lighting upgrades at the mall. The
work was complete November 2009.
Staff, Commission, and Public Review
Green Team Review: The Maplewood Green Team is made up of a group of city employees
who take time away from their regular duties to assist the city in sustainable initiatives. The
energy strategy aligned with one of the Green Team's 2009 goals, which was the promotion of
energy conservation in city operations and the community. The Green Team assisted with the
development of the strategy during three meetings held from September to December. The
Green Team will also serve as staff review for the implementation of the strategy.
Environmental and Natural Resources Commission: The commission reviewed the strategy
during their meetings in October and November. These meetings were published in the city
news and website to generate public feedback. The commission will serve as the
recommending body for all proposed and future energy policies associated with the strategy.
Summary
The city has hired Short, Elliot, Hendrickson (SEH) to assist with the development of the EECS.
George Johnson, senior scientist with SEH, will be present during the December 14 City Council
meeting to answer questions regarding the strategy. Larry Farr, Chief Building Engineer, will
also be available to answer questions about energy efficiency improvements the city has made
over the last few years and projects that will be needed in the future.
RECOMMENDATION
Adopt the attached Energy Efficiency and Conservation Strategy (Attachment 1). This strategy
includes measurable energy efficiency and conservation goals and objectives, gives a schedule
of major energy efficiency and conservation milestones, and will provide an energy action plan
for the city to follow into the future.
Attachment: Maplewood Energy Efficiency and Conservation Strategy
Packet Page Number 57 of 186
Maplewood Energy Efficiency and
Conservation Strategy Plan
City of Maplewood, Minnesota
SEH No. MAPLE 109799
December 14, 2009
Packet Page Number 58 of 186
December 14, 2009
Mr. James Antonen
City Manager
City of Maplewood
1830 East County Road B
Maplewood, MN 55109
Dear Mr. Antonen:
RE: Maplewood Energy Efficiency and
Conservation Strategy Plan
City of Maplewood, Minnesota
SEH No. MAPLE 109799
Please find the attached the Energy Efficiency and Conservation Strategy (EESC) plan for the City of
Maplewood. We feel this document satisfies the City's intention to document the existing energy
situation in the city and to develop strategic steps to improve the city's overall environmental
sustainability, particularly in the area of long -term energy security. Short, Elliot, Hendrickson (SEH)
believes a focused EESC plan will be a great step forward for the City of Maplewood.
The purpose of this plan is to evaluate the existing conditions and identify various energy conservation
measures at municipally- controlled facilities in Maplewood. The plan will also help establish policies and
priorities to move Maplewood in the direction of improved long -term operational energy efficiency. The
city can implement the progressive installation of these measures at the prioritized locations as monies
became available.
SEH produced the SECS plan based upon a discussion with city staff, the Maplewood Green Team, the
Maplewood Environmental and Natural Resource Commission and the City Council review and comment
of requested program elements, site analyses and coordinated efforts between SEH and city staff. We
look forward to continuing our work with the City of Maplewood.
We appreciated the opportunity working with you and your staff on this project. If you have any
questions, or need additional information, please do not hesitate to call George Johnson at 612.765.2930.
Respectfully Submitted,
Mark L. Lobermeirer, PE George Johnson
Client Service Manager /Sr. Vice President Project Manager /Senior Energy Scientist
cc: Chuck Ahl, Assistant City Manager/Public Works Director
Shann Finwall, Environmental Planner
Larry Farr, Chief Building Engineer
uvw- remoteunivdfpslpri _datatworks ,environmental \energy \euergv efficiency and conservation shategv final.doc
Packet Page Number 59 of 186
Executive Summary
As the increasing demand for energy security and the insistence on energy reliability rises, so does the
importance of producing safe, clean, reliable energy from renewable sources like the wind and the sun. Many
of the key technologies to cost effectively unlock renewable resource energy are already on the market.
These innovative power systems are rapidly approaching price parity with fossil fuel energy. Transformation
of the marketplace will require thoughtful actions to overcome the remaining barriers to acceptance of the
renewable energy paradigm. These barriers include complicated procedures for permitting and
interconnecting energy systems into the local power grid, lack of understanding of renewable energy by the
general public, higher upfront system costs and the lack of funding for new technologies. There is also a lack
of suitably trained installers and inspectors for renewable energy systems. Local government officials and
staff are in a unique position to remove or reduce many of these barriers. Local governments can clear the
path and lead their communities into the emerging renewable energy economy. City of Maplewood has risen
to the challenge by preparing this Energy Efficiency and Conservation Strategy (SECS) plan Maplewood has
stepped boldly into the 21" century sustainable energy world.
The International Energy Agency estimates that the United State of America's (USA) economy is the least
energy efficient among industrialized countries. This is largely due to the low energy prices the USA has paid
in the past, our nation's very high level of per capita income and the large land area in the nation. Many of
the "unsustainable" aspects of our current lifestyle relate directly to our use of energy and our acquired
dependence on fossil fuels. The Environmental Law and Policy Center estimates that Minnesota could reduce
future energy consumption 28% by aggressively implementing energy efficiency programs. There are two
different ways to reduce energy use: "energy efficiency" and "energy conservation." Efficiency means getting
more work from the same energy source. Conservation means choosing to use less energy. Our nation is
quite good at energy efficiency, but not so good at energy conservation. Local governments should play a
strong role in the reduction of energy use within Minnesota. Maplewood has the potential to decrease energy
consumption and costs by using energy more efficiently. Major energy conservation will require that
GO vernments, businesses and individuals make a conscious effort to reduce the use of resources while
maintaining the quality of life to which we have become accustomed. The creation of an EECS is the first
step to achieving that goal. Following that strategy into the future requires an ongoing level of commitment.
Maplewood will be receiving federal grants totaling $163,900 as part of the Energy Efficiency and
Conservation Block Grant (EECBG) program. The EECBG program, funded by the American Recovery and
Reinvestment Act, provides grants for projects that reduce total energy use and fossil fuel emissions, improve
energy efficiency and stimulate economic growth. The grants also empower local communities to make
strategic investments to meet local, state and national long -term clean energy and greenhouse gas reduction
goals. This funding is far too limited to complete the work, but it provides an excellent beginning to steer
Maplewood towards that future.
Energy efficiency projects covered in this grant include: developing a long -term energy efficiency plan for
Maplewood, completing energy audits for all public buildings and facilities, replacing two boilers at city hall
with more energy efficient boilers, completing heating, ventilation, air conditioning (HVAC) efficiency
upgrades at city hall, completing energy efficient lighting upgrades at the Community Center and Goodrich
Park and making a contribution to Maplewood Mall parking lot energy efficient lighting upgrades.
As part of the grant requirements the city must complete an EECS that describes the energy goals of the
proposed plans for the use federal grant monies. The Maplewood Green Team, a group of employees
assisting the city in sustainable goals, chose the promotion of energy conservation as its 2009 goal. The
Green Team strategy is to help provide a road map for reducing energy use and lowering energy costs for city
operations, businesses and the community. Every individual American has the power to shift their energy
Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799
Maplewood, Minnesota December 14, 2009
E -1
Packet Page Number 60 of 186
Executive Summary (Continued)
habits and priorities to more sustainable future with minor personal behavior modifications. Local
governments can help point the way.
The SECS will provide an action plan for the future. It will include a summary of measurable energy
efficiency and conservation goals and objectives. There will be a schedule of major energy efficiency and
conservation milestones. The schedule will provide an implementation plan for spending EECBG funds as
well as establishing priorities for future energy efficiency improvements. It will establish a baseline of energy
and facility information and require the collection of periodic data on power, fuel and expenditures to track
energy efficiency progress in Maplewood. This data collection has already begun as part of the B3
Benchmarking program Maplewood participates in. Collection and analysis of energy use and cost data will
raise citizen awareness of the true price of energy.
Most Americans are unaware of the large role energy plays in their everyday lives. Energy production and
consumption are directly connected to the condition of the planetary environment, health and safety of the
ecosystem and economy in the quality of life for our present and future generations. The plan also has an
important public participation component. The EECS does not require a formal public hearing, however,
Maplewood intends to seek as much public input as possible in developing this plan. This will be
accomplished by publicizing the process on Maplewood's webpage and monthly newsletter and inviting the
public to meetings where they may comment on the plan. The Green Team and the environmental and natural
resources commission will do much of the initial plan development. Then Maplewood will hold public
meetings to discuss the strategy and seek input for improving the plan. The final EECS plan recognizes the
inter - relationship of Maplewood to its surrounding local units of government and the overlapping authorities
that exist in the Twin Cities Metropolitan area. Maplewood will strive to make its plan consistent with the
sustainability efforts of neighboring communities to promote the common good through energy efficiency,
conservation and sustainability.
The City of Maplewood is committed to becoming a sustainable city by 2050. Maplewood has signed the
Mayors Climate Protection Agreement which commits the city to reducing emissions and pollution in city
operations and the community. With the adoption of the EECS in December 2009, Maplewood staff and
elected officials have identified critical areas where improved sustainability practices in the community to
improve energy efficiency, reduce waste production and improve the conservation of renewable and
nonrenewable resources. The three main areas the city must improve and promote are long -term
sustainability of our energy use and transportation, resource conservation and waste reduction and water
quality and environmental protection. This plan focuses primarily on energy efficiency and conservation
activities in the near term. There is much more that must be done in the future. Clearly, some additional
work in transportation and waste reduction would also result in major energy conservation. These topics are
beyond the scope and budget of this report, but will be critical to the overall sustainability goals of the city.
Maplewood will take the following steps necessary to create and implement the EECS plan:
A. Set priorities
B. Develop an action plan
1. Strategies — policies
a. Discuss policies in public forum
b. Prioritize problems in terms of cost effectiveness of solutions
C. Establish an accelerated capital improvement program focused on energy
d. Establish a regular operating and maintenance schedule of energy assets
Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799
Maplewood, Minnesota December 14, 2009
E -2
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Executive Summary (Continued)
2. Tactics — practices
a. Develop future ordinances, zoning code and purchasing policies that favor energy
efficiency, resource conservation and local distributed power generation
b. Rehabilitate existing building and infrastructure with a long -term goal of reducing total
energy cost
C. Continue to apply for all appropriate grants, low interest loans and energy rebate programs
available from the federal, state, county governments or regional utility company
d. Increase the percent of Maplewood's operation and maintenance budget spent on energy
efficiency and conservation measures
3. Develop emergency measures for energy brown -outs or interrupted fuel supplies
4. Focus public education efforts on energy issues in the school system at all levels and through new
programming at the Maplewood Nature Center
C. Assess progress
1. Establish baseline data
a. Electricityibuilding (quantity and unit cost)
b. Natural gas/building (quantity and unit cost)
C. Petroleum/month/department/vehicle (quantity, unit cost)
d. Supplies (quantity and unit cost)
e. Equipment (quantity and unit cost)
f Operation and maintenance (budget/month/department)
g. flours and costs of employees (budget/month/department)
2. Measure and monitor key factors of energy use, cost and variations in weather data
3. Evaluate trends over time
4. Report energy use progress periodically to all departments, elected officials and citizens
5. Make midcourse corrections as trends in data are recognized
a. Triage and manage future actions based on results achieved in energy reduction
b. Replace least efficient appliances first
C. Mitigate largest energy losses first
d. Increase the full accounting of total energy costs to cover increased energy expenses
e. Eliminate buildings, equipment, programs in order of least energy efficient first to gradually
reduce total energy costs
6. Work on incremental energy efficiency and conservation improvement through the development
and implementation of sustainable energy policies and technologies.
Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799
Maplewood, Minnesota December 14, 2009
E -3
Packet Page Number 62 of 186
Table of Contents
Letter of Transmittal
Title Page
Executive Summary
Table of Contents
Page
1.0 Introduction .................................................................................. ..............................1
2.0 Community Vision for Energy Efficiency and Conservation ... ..............................2
2.1 Recognition of Stakeholders Who are Part of the Planning Process ..................4
2.2 Policy Development in the Mid- and Long - Term ................... ..............................4
2.3 Overall Goals ........................................................................ ..............................5
3.0 Baseline and Projected Energy Sources and Uses .................. ..............................5
3.1 Overall Electric, Natural Gas, and Petroleum ....................... ..............................5
3.1.1 Nature Center Energy Audit ...................................... ..............................6
3.1.2 Nature Center Building Envelope .............................. ..............................7
3.1.3 Nature Center HVAC ................................................. ..............................7
3.1.4 Nature Center Lighting .............................................. ..............................7
3.1.4.1 Interior Fluorescent Lighting ..................... ..............................7
3.1.5 Nature Center Renewable Energy Considerations ... ..............................8
3.2 Overall Stationary Buildings .................................................. ..............................8
3.2.1 Thermal Insulation ..................................................... ..............................8
3.2.2 Building Codes .......................................................... ..............................8
3.3 Overall Transportation .......................................................... ..............................8
4.0 Maximizing the Benefits to the People and Businesses of the Region ................9
4.1 Household and Business Cost Savings ................................ ..............................9
5.0 Priority Actions by Sector ........................................................... ..............................9
5.1 Building Energy Efficiency .................................................... ..............................9
5.1.1 Energy Efficiency In City Buildings — Key Aspects ... .............................10
5.2 Education for Departmental Managers and Employees ....... .............................11
6.0 Implementation Action Plans .................................................... .............................13
6.1 Implementation Activities at Maplewood Public Facilities .... .............................13
6.1.1 Energy Reduction Projects ....................................... .............................13
6.1.1.1 Public Works Building .............................. .............................13
6.1.1.2 City Hall /Police Department Building ....... .............................14
6.1.1.3 Maplewood Community Center Building .. .............................15
6.1.1.4 EECBG Funded Projects ......................... .............................15
7.0 Budget, Funding, Leverage, and Sustainability Plan .............. .............................16
8.0 Communications and Engagement Plan .................................. .............................16
9.0 Jobs and Economic Development Plan .................................... .............................17
SEH is a registered trademark of Short Elliott Hendrickson Inc
Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799
Maplewood, Minnesota December 14, 2009
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Packet Page Number 63 of 186
Table of Contents (Continued)
9.1 Green Jobs for Maplewood .................................................. .............................17
10.0 Alignment with Plans of Adjacent Municipalities and the State .........................18
11.0 Plan for Tracking and Sharing Progress .................................. .............................18
List of Appendices
Appendix A Analysis of the City of Maplewood's Existing Energy Efficiency and
Conservation
Appendix B Outline of Data Collection Needs to Track Energy Efficiency
Improvements
Appendix C Project Site Photo
Maplewood Energy Efficiency and Conservation Strategy Plan MAPLE 109799
Maplewood, Minnesota December 14, 2009
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Packet Page Number 64 of 186
December 14, 2009
Maplewood Maplewood Energy Efficiency and
Conservation Strategy Plan
The world has recently become aware of how important energy efficiency is to our survival
and sustainability. Sustainability planning requires the integration of solutions to social,
economic and environmental considerations in mutually beneficial ways while trying to
preserve or improve the community's quality of life. It has become apparent in recent years
that many of our most unsustainable practices relate directly to our dependence on cheap
fossil fuels and the energy these provide. Reducing the use of fossil fuel at every level of
American society will decrease the political, economic and environmental stress that is
caused by air pollution and global warming. The latest general estimates are that 40 percent
of the carbon dioxide emissions generated by burning fossil fuel come from the generation of
electricity. Thirty -five percent comes from transportation and the remaining 25 percent
comes from all other uses of fossil fuel such as heating industrial, commercial and residential
customers.
Energy sustainability means using human intelligence to find strategies and behaviors that
use less energy, use energy more efficiently, and increase the percent of renewable energy in
our production portfolio. At present, somewhere between 80 and 90 percent of energy used
in the USA comes from nonrenewable fossil fuel, generally coal, petroleum and natural gas.
As this limited supply diminishes, demand and price will have to increase. As awareness of
this harsh future economic reality dawns, we have a limited period to begin to adjust to this
new paradigm. Many energy planners and futurists are recommending what Amory Lovins
of the Rocky Mountain Institute calls the "soft path" to energy independence. Lovins states
that our first priority is to generate "negawatts" which means using energy more efficiently
and selecting conservation measures to do the same work with less energy. He says we must,
Act Locally and Think Globally ". This means gradually changing our lifestyles to use less
energy wherever we can.
Local governments can reduce energy use and fossil fuel emissions to move forward, towards
continual improvements in energy efficiency. Maplewood is charged with regulating and
controlling land use, public safety, housing and environmental quality. Every one of these
activities involves energy consumption. Each offers the potential for increased efficiency.
The city has many opportunities to institute improved energy efficiency and conservation of
energy resources as a common part of all design and planning processes. Many cities,
including the City of Maplewood, have demonstrated their long -term commitment to
sustainability in response to the U.S. Mayors Climate Protection Agreement. One key aspect
of sustainability is to recognize energy efficiency as the highest priority energy resource.
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Maplewood can make a strong, long -term commitment to implement increased energy
efficiency as a cost- effective resource management technique. It can broadly communicate
the benefits of and opportunities for energy efficiency. It can also promote sufficient, timely
and stable program funding to deliver energy efficiency where it's cost - effective. In addition,
the city can modify policies to align with available utility incentives by delivering cost -
effective energy efficiency and adjusting ratemaking practices to promote energy efficiency
investments. Xcel Energy is the primary electric and gas provider for most of Maplewood.
They provide a number of programs to assist governments, businesses and residences moving
toward greater energy efficiency. Parts of the city are also serviced by North Saint Paul
Electrical Cooperative. Electrical cooperatives also provide support in energy conservation.
It is becoming obvious to most informed citizens that we must use less energy worldwide, or
suffer environmental consequences and further economic stress. In response to the new
energy paradigm, there are only three basic alternatives available:
1. Mitigate our behavior and systems to reduce energy use.
2. Adapt to reduced availability of energy.
3. Deal with the inability to adapt to reduced energy.
2.0 Community Vision for Energy Efficiency and Conservation
The USA and the State of Minnesota are committed to improving energy efficiency,
increasing energy conservation and maximizing the local and distributed production of
renewable energy resources. These goals are driven by a combination of economic and
environmental factors that point to the need to modify our behavior at every level in order to
approach a more fully sustainable lifestyle. This paradigm shift will require a deeper
realization of our current impact on the environment and a commitment at every level of
society to modify their behavior in ways that will reduce our consumption of fossil fuels. The
utility companies and federal and state governments finance a wide variety of measures to
improve energy efficiency, mostly through loans, grants and tax incentives to local
governments, businesses and individual citizens. A number of the techniques discussed have
been instituted at the federal and state level, but additional community implementation must
be undertaken by local units of government, businesses, industry and individual local
residents in order to fully accomplish the changes desired. An energy supply that can meet
the demands of the future depends on maximizing existing technologies and the early
availability of new technology options.
Increased efficiency of energy use is the most important energy tool that industrialized
countries have. This is equally true of all buildings, electrical appliances and heating and
cooling equipment. It also applies to the transportation sector and our use of petroleum fuels.
In addition, many energy efficiency measures are also economical when measured over the
life of the system. The costs saved for many energy improvements are greater than the
investment and capital costs for the energy- saving technology when measured over the life
cycle of the technology. The pay back period generally accepted by the industry is three to
five years, which reflects any rebates and returns on investments. The rapid pace of
innovation in areas of renewable and alternative energy technology is outpacing traditional
energy efficiency measures in many cases. While improving energy efficiency and promoting
energy conservation, Maplewood also supports the increased implementation of all
alternative renewable sources of energy in the city. Local distributed renewable power from
solar, wind, geothermal, fuel cells or other technologies should be permitted and encouraged.
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Making the shift towards more efficient technologies is not automatic. Fossil fuel energy has
been inexpensive for so long that the public has forgotten it is a finite resource. The use of
these limited fuels has hidden costs. The historic forces that resist the change away from
dependence on coal, oil and natural gas are too great. These include the lack of knowledge
about efficiency technologies and alternative energy sources, the lack of capital to make
changes immediately, the inertia to changing established patterns of behavior and the lack of
financial incentives for decision- makers and established business relationships. There is not
just one single way of using the potential of increased energy efficiency. An entire tool kit is
needed to fix the many problems past energy inefficiency has left us. Local governments can
play a key role in promoting sustainable technologies as these become more and more cost -
effective.
The City of Maplewood is committed to becoming a sustainable community by 2054. The
city has demonstrated this resolve by signing the USA Mayors Climate Protection Agreement
which commits the city to reduce emissions and pollution in city operations and the
community. Maplewood is taking proactive steps to protect its air, water, natural and urban
landscape by focusing on carbon emission reduction activities in the areas of energy
efficiency and conservation. Target areas include:
1. Improving heating, cooling and lighting efficiency in municipal buildings.
2. Providing a cleaner energy supply, and increased use of alternative fuels in stationary
assets and transportation options.
3. Improved recycling and waste reduction.
4. Reforestation and preservation of green spaces.
5. Reduction in storm water runoff and improved water quality.
In order to accomplish these goals Maplewood is committed to a step -by -step incremental
policy of gradually improving and replacing existing infrastructure to improve energy
efficiency in city -owned buildings, vehicles and city -run programs. This will require
continued attention by staff and long -term commitment by managers and elected officials to
this over - riding principle of improved efficiency and conservation.
Maplewood should continue to track and apply for appropriate energy efficiency and
alternative energy support programs, grants and low interest loans available through the
federal and state governments and also Xcel Energy to move towards increased efficiency in
energy use. The city should consider either installing alternative energy systems, such as
solar or wind energy generators at city-owned property. If these are not feasible, Maplewood
should purchase renewable energy certificates which require slightly increased utility rates to
subsidize green energy production at remote locations. The Maplewood planning
commission, community design review board, environmental and natural resources
commission, city council and mayor should officially recognize the importance of energy
efficiency and conservation and codify this as a formal city policy or ordinance. Maplewood
should institute and mandate an environmentally - oriented purchasing policy that makes
energy efficiency and sustainability one of the top criteria for future purchasing decisions.
It is recognized that this community vision cannot be accomplished quickly or inexpensively.
Maplewood officials and key staff members have undertaken an ongoing plan to address
many aspects of the sustainability issue. Planning for energy efficiency and increased
conservation is a key part of a long -term plan. In the next several years, the city will evaluate
all city -owned buildings and make the necessary changes to include energy efficiency, reduce
carbon fuels and save taxpayer dollars. Maplewood is participating in the State of Minnesota
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Building, Benehmarking and Beyond {133} guidelines to identify and prioritize energy
efficiency remediation needs for public buildings. Using this B3 Benchmarking protocol also
pre- qualifies the city to apply for future energy assistance funding available from the
Minnesota Department of Commerce.
In the last few years, Maplewood has made a number of improvements in its energy
efficiency practices and purchasing policies. Still, there are a number of areas where changes
are needed. This plan is an attempt to describe the energy efficiency and conservation goals,
what steps Maplewood has taken to date, and future steps needed to achieve those goals.
The environmental and natural resources commission will play an important role in the
development and promotion of renewable energy and sustainable practices for Maplewood.
The commission is charged with shepherding city resources and balancing conflicting
environmental priorities, which makes the commission the obvious choice for developing
long -range policies.
2.1 Recognition of Stakeholders Who are Part of the Planning Process
This EECS would not be possible without the combined, ongoing efforts of key members of
city staff, elected officials and the citizens of Maplewood. In particular, Maplewood's Green
Team and the environmental and natural resources commission played leading roles in
defining the problem, suggesting policy, developing alternatives, and implementing solutions.
The Maplewood Nature Center serves an important environmental education function that
can be further focused on issues of energy efficiency and the ecosystem. Maplewood
currently distributes a monthly and quarterly publication that helps raise awareness on energy
issues for the entire city population. The city also uses its website as another way to educate
and inform the public on energy, environmental and sustainability issues.
2.2 Policy Development in the Mid- and Long -Term
The development and promotion to long -term energy efficiency strategy would seem to be
the appropriate responsibility of the Maplewood environmental and natural resource
commission. This group may need to expand its membership or develop an ad hoc energy
subcommittee, including members of the Green Team and city council. Maplewood should
encourage all planning staff, department managers, employees and elected officials to
evaluate the effects of existing plans, programs and policies on energy usage. They should
try to determine how to reduce energy consumption by making more efficient use of all
energy resources. Maplewood should use its zoning and comprehensive plan to incorporate
strategies which encourage mobile and non - mobile energy efficiency. The city should
develop guidelines and codes for energy - efficient site planning and development, require lead
certified or green building techniques that preserve environmental quality, minimize pollution
and protects water resources while taking advantage of the natural energy floe =s in the
environment. Modifications should include ordinances and zoning code changes which
would allow implementation and installation of appropriate solar energy, wind energy,
geothermal and other alternative energy systems in Maplewood.
Maplewood should support the establishment of community garden areas and encourage the
production and distribution of locally grown food. The city can do this by providing
individual garden plots for city residents on city -owned property or encouraging farmers
markets. The city should support and apply for programs that the federal, state or county
governments or at the local utility level that reward energy savings or provide grants to
encourage energy efficiency, resource conservation, and environmental education on these
topics. Maplewood should formally institute a purchasing policy which gives preference to
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environmentally benign and energy - efficient products, with an additional preference for
purchasing locally produced products to minimize transportation costs. All new city
appliances and computer systems purchased should be energy - efficient with an Energy Star
certification and the use of power strips.
Transportation is a major consumer of energy. Maplewood can work with Metropolitan
Council to promote more public transit locations. The city can offer employee incentives for
carpooling, use of public transportation and allow flexible scheduling and telecommuting to
reduce vehicle miles traveled by individual employees. League management of emergency
and maintenance vehicles can also be used to minimize unnecessary diesel and gasoline fuel
consumption by city staff. Future investment in natural gas or hydrogen vehicles should be
considered when replacing antiquated city vehicles. A "no idling" policy for city vehicles
should be considered. The vehicle should be purchased with the goal of increasing average
city fuel economy. The city should strongly encourage walking and biking, especially within
the city campus whenever possible or practical.
2.3 Overall Goals
Simply stated the overarching goal of this plan is to promote energy efficiency and stimulate
increased energy conservation. The goal requires that we gradually change our habits and
expectations to focus on building a new society that uses less. We must reduce power use
and fossil fuel emissions in a manner that is environmentally sustainable, maintains our
present quality of life while maximizing benefits for local and regional communities. We
need to leave a smaller footprint in terms of the resources we use and discard. We need to
use our human ingenuity and resilience to find better, more efficient ways to do those things
that are important to us. This goal requires a commitment by all parties to work for the
common good.
Energy efficiency and conservation must always consider its potential impact on water
resource use and consumption. The energy cost of attaining, transporting and purifying water
is huge. Sustainability must always balance energy and water factors in any major land use
decision. Maplewood should encourage solar water heating units for city buildings,
businesses and residents.
Maplewood should develop and encourage appropriate applications of renewable energy
production within city limits. They should support utilization of on -site distributed
generation Tech knowledge he's on all existing and future city buildings to minimize energy
costs paid to the utility. Maplewood should encourage businesses and residences to consider
alternative energy production and modify the zoning code to permits standards to allow these
actions.
3.0 Baseline and Projected Energy Sources and Uses
3.1 Overall Electric, Natural Gas, and Petroleum
Utility records for the last five years were examined for electric and natural gas consumption
at city -owned buildings. This data is found as graphs in Appendix B. Fuel consumption by
city vehicles can be estimated by records of gasoline and diesel fuel dispensed from the city
fuel tanks. Xcel Energy had conducted detailed energy audits of the Maplewood City Hall,
Community Center and Public Works Garage and Office complex in February 2009. A
number of the steps funded by the EECBG grant are based on the recommendation of those
energy audits.
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3.1.1 Nature Center Energy= Audit
The city previously had Xcel Energy conduct energy audits on city campus buildings which
include the Community Center, City Hall, and the Public Works building. Results of those
audits were used to compile data and make recommendations in this report. As part of this
strategy, the Nature Center was assessed for energy and waste management efficiency by a
team from the Minnesota Retired Engineers Technical Assistance Program (RETAP) on
November 10, 2009.
The Nature Center is an approximately 3,000 square foot, single story building with office
space, an amphitheater, classrooms and nature exhibit areas. The original section was built in
1979 with a new section added in 1993. The building is similar in construction and size to a
residential home with wood studded walls, fiberglass insulation and a framed roof. Part of
the roof has 2%2 inches of Isocyanurate (Isoboard) insulation. This insulation material has an
R" value of about 7.2 per inch of thickness, so 2h inches would have an "R" value of about
18 for the insulation alone. Windows and doors are of good quality, constructed of double
glass and in good condition. Two windows are listed on drawings as "triple pane ". The front
entry has a vestibule system with good quality double glass doors.
The energy audit finds that there are some additional measures that can be taken to save
energy and reduce waste at the Nature Center with moderate investments of time and money.
There are two HVAC systems, both systems are typical residential type, forced air gas fired
furnaces with standard central air conditioning. The associated electric condensing units are
located outside. The capacities are 132,000 British, thermal, units (BTU) input, heating and 4
tons cooling for the old section of the building and 110,000 BTU input and 3 tons for the
newer section. Conditioned air is distributed to the space via supply and return duct work
from the furnaces. Estimated efficiencies of the furnaces are about 75 to 80 percent each.
The lighting is predominately T -12 fluorescent with magnetic ballasts, mounted in suspended
ceiling tile or suspended from the ceiling.
There is one gas fired 30 gallon water heater, 32,000 BTU input serves the bathrooms and the
kitchenette. There is a total of six sodium vapor and two metal halide security lights, five
sodium vapor lights on the building and one in the parking lot, with an additional two metal
halide lights in the parking lot. The lights are controlled by photocells and are therefore on
about 3,650 hours per year. There are five exit signs with 11 watts of compact fluorescent
lamps each. These signs are illuminated approximately 8,760 hours each year.
An analysis of the utility bill data indicates that the largest electric usage occurs during
December. This could imply several situations:
1. The building has significant use during this time with lights and other equipment on for
long hours.
2. The supplemental electric heaters were on significant amounts of time.
3. A combination of numbers 1 and 2 above. The largest gas usage also occurred in
December, which is not unusual and could confirm the above comments for electric use
and also indicate that December was a long and cold month.
The gas usage for June through September indicates that water heating requires about 7
therms (700,000 BTU) of gas per month during times when no space heat is required. This is
not unusual and results in gas use for water heating of about 7 percent of the total gas used for
the year.
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All information in this report is based on visual observations of the facility, information
provided by the representatives of the RETAP team, and the assessor's experience on similar
projects and engineering training.
3.1.2 Nature Center Building Envelope
The Nature Center building is fairly well insulated_ The windows and doors are good quality;
with little potential for improving energy efficiency. Adding more insulation to the
roof/ceiling, especially in the older section of the building, would reduce heating cost
somewhat, however, payback would be seven to ten years.
3.1.3 Nature Center HVAC
The Nature Center building has two HVAC systems which operate independently of each
other. The heating units and cooling condensers are quite inefficient. The city should
consider replacing the two systems with new, high - efficient units. New, 95 percent efficient
furnaces would reduce gas consumption for heating by about 15 percent, reducing the heating
bill by about $ 185 per year. Replacing the condensers with SEER 14 units would reduce the
electric energy requirements by about 60 percent on cooling costs, saving about $65 per year
electric, for a total of $250 per year. The city should check local, state and federal incentives
and rebates available for making these changes.
To improve the temperature situation in the sunroom and the reception office, the city should
consider adjusting the air flow and distribution. This can be done by adjusting dampers in the
air ducts /supply registers to reduce the amount of air supplied nearest the heating units
nearest the return air grilles) and increasing the air flowing to the supply registers, which are
located far from the heat source and return air grille.
The city should consider having saver's switches installed on the air conditioning condensers.
These are installed by Xcel Energy at no cost and will provide a credit of $5 per ton, per
month, for four summer months. For the 7 tons of air conditioning capacity this would be
5 /month x 7 ton x 4 months = $140 per year.
The city should consider having setback thermostats installed for the office heating systems
to reduce the space temperature during unoccupied times. Payback for doing this is typically
one to three years.
3.1.4 Nature Center Lighting
3.1.4.1 Interior Fluorescent Lighting
The city should consider replacing the existing T -12 fluorescent lamps and magnetic ballasts
with T -8 fluorescent lamps with electronic ballasts. The existing fixtures can be reused -
only the lamps and ballast need to be replaced. The hallway lamps can be replaced with T -8,
U tube shaped, 4 -foot, 32 watt lamps and the ballasts with electronic ballasts. The balance of
the T -12 fluorescent lamps can be replaced with T -8, linear, 4 -foot 32 watt lamps and the
ballasts with electronic ballasts. The existing hallway T -12 light fixtures with 34 watt, U tube
lamps will use about 82 watts per fixture with their magnetic ballast. The two lamp fixture,
T -12 fixtures, with 40 watt linear lamps, use about 92 watts with their magnetic ballast and
the three lamp fixtures use about 140 watts with their magnetic ballast and with all lamps on.
Two lamp fixture, 32 watt, T -8 lamps with electronic ballasts would use about 56 watts and
three lamp T -8 units would use about 84 watts per fixture, assuming all have ballasts with
factors of 0.88.
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3.1.5 Nature Center Renewable Energy Considerations
The city should consider installing a solar thermal system to heat water, taking advantage of
local, state and federal incentives and rebates. Estimated savings= about $100 per year. In
addition, the city should review the wind power and financial feasibility of installing a wind
turbine to generate most or all electricity needed for the facility.
3.2 Overall Stationary Buildings
Building heating and cooling requires approximately 40 percent of all energy consumed.
There are several approaches for improving energy efficiency in buildings, some of which are
discussed below. This initiative will demonstrate a methodology that can be applied to every
city- o-wned building.
3.2.1 Thermal Insulation
One of the most cost- effective ways to improve energy efficiency in buildings is with
improved thermal insulation of roofs and outside walls. Many of our older buildings were
constructed when energy was cheap. Studies have shown that heating requirements and CO
emissions for new buildings can be reduced by an average of about 30 percent with adequate
insulation. Building codes can require improved thermal insulation requirements for existing
buildings if particular retrofitting measures are made. This single measure could result in
substantial improvements in the energy efficiency of Maplewood's building stock.
Insulation can also be improved by caulking or patching air leaks in existing buildings around
doors, windows and areas where building additions were added. Window areas are another
zone of substantial heat loss. Using smaller windows and/or replacing existing single pane
windows with multi -pane windows are recommended. In cases where these options are not
feasible, insulating window films can provide additional heat loss prevention. Work must
continue to further tighten the standards for the conservation of heat energy in buildings.
3.2.2 Building Codes
Maplewood should use building codes and standards for new construction or rehabilitation of
existing structures. Maplewood has already adopted the State Energy Code.
These codes may require the replacement of older appliances and equipment with newer more
energy efficient models. One way to accomplish this is to take advantage of existing energy
improvement loans and subsidies. There are also a number of tax incentives available
through the federal and state government that work to encourage energy improvement.
In dealing with existing infrastructure, the city must maintain the existing infrastructure,
while slowly and steadily improve the buildings with incremental energy improvements.
These improvements will be initiated as items need replacement or new incentives become
available.
Overarching regulatory policy coupled with financial support and public education leads to
the creation of markets for energy improvements. It is also necessary that the public be aware
of these measures and there is transparency of pilot projects in new technologies and
innovations that increase energy efficiency.
3.3 Overall Transportation
According to L6awrence Livermore National Laboratory transportation requires
approximately 40 percent of all energy consumed in the USA. We have become such a
mobility- oriented society that depends on our existing infrastructure which is designed for
individual automotive transportation. The Maplewood EECBG funds are not directly
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programmed to improve energy efficiency in the transportation sector, except through long-
term strategies to improve the use of mass transit, biking and pedestrian modes of travel to
the maximum extent practical. Maplewood has a diesel and gasoline fuel station for city
vehicles. Fuel use should be tracked monthly and by department to determine this aspect of
transportation energy consumption and expense. Vehicle replacement policies should include
a strong consideration of higher mileage and more energy efficient vehicles. City staff should
endeavor to drive less, carpool and use mass transportation whenever possible.
A number of recent studies have shown that controlling traffic with roundabouts is actually
much more efficient than conventional signalized intersections. Maplewood has constructed
several roundabouts with new road construction in the last few years. As Maplewood plans
for future roadway construction and reconstruction, roundabouts should continue to be
evaluated as an alternative to controlling traffic.
4.0 Maximizing the Benefits to the People and Businesses of the Region
4.1 Household and Business Cost Savings
Homeowners and renters are ultimately taxpayers and utility ratepayers. They pay directly
and indirectly for all inefficiency through their taxes and utility fees.
Community and economic development to maximize energy efficiency and conservation
requires a "Smart Growth" approach to planning and future development. Existing
infrastructure must be maintained and upgraded where practical. All new facilities or major
remodels should be held to a higher efficiency standard. Energy efficient purchases and
operations, reduction in energy use, installation of local renewable energy production where
feasible, and an increase in local green space for passive and active use should be part of the
city's overriding policies.
Maplewood's livability and environmental quality can be enhanced by establishing pedestrian
paths and bikeways and providing areas for community gardens. Targeted tree planting can
be used to improve aesthetics and help reverse the extent of the urban "heat - island" effect.
Greenhouse gas reductions should be a consideration in all city purchasing and operational
decisions.
5.0 Priority Actions by Sector
In order to improve its energy efficiency the city should take these steps:
1. Maplewood must improve existing buildings and facilities to lower the city's energy
costs and reduce emissions.
2. Maplewood must commit to continuously improve facility operations through operation
and maintenance of existing systems and upgrading facilities and appliances as they are
replaced.
3. Maplewood must set an example for the community by creating an administrative office
complex focused on energy efficiency and sustainable development.
5.1 Building Energy Efficiency
The greatest potential for conserving energy in buildings can be tapped by insulating roofs
and external walls, replacing windows, installing heat recovery systems and low - temperature
boilers or gas condensing boilers. The federal government's energy aid is focused on
improving building energy efficiency, and providing citizens with financial assistance and
information about appropriate and cost - effective energy conservation measures. The federal
government covers part of the equipment and supply costs with grants and tax credits. They
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also encourage implementation of energy conservation measures in government and
residential buildings by offering low- interest loans for this purpose. Further assistance is
available through the market incentive programs to foster the use of renewable sources of
energy.
Besides reducing energy costs, these improvements will enhance occupant comfort, reduce
deferred maintenance, decrease the need for capital dollars, replace banned refrigerants with
environmentally friendly coolants, and lower the number of hot and cold service calls in these
facilities. In the Maplewood city hall complex there are a number of older windows that
could be a major source of heat loss. These windows should be checked for energy tightness
with visual inspection and/or an infrared camera. Heat loss can be reduced through caulking
and weather - stripping windows. It may also be cost - effective to apply a thermal window film
to reduce heat transmission through the windows.
An energy audit should be conducted for every major city building including:
1. Energy demand analysis (computer- modeled energy audit).
2. Required for all new construction and major renovations.
3. Optional for all existing buildings.
4. Building size and materials used.
5. Projected building use and HVAC systems.
6. Climate conditions.
7. Energy use (actual historical usage).
8. Required for all existing buildings (at least the last three calendar years, normalized
against weather data).
To accomplish this, Maplewood should continue to work with RETAP and possibly develop
a cost - sharing mechanism to involve Maplewood businesses and residences more fully in
energy audits and conservation.
5.1.1 Energy Efficiency In City Buildings — Key Aspects
The introduction of energy efficient innovations new renewable energy technologies do not
happen automatically. They require changes in the way energy companies and communities
make their investment decisions and changes in citizen behavior. Local governments as
stew =ards of the citizen's collective resources have an obligation to adopt energy saving
techniques as soon as these are economically practical.
The overwhelming amount of data, lack of comparative information or imperfect knowledge
on the part of citizens, facilities managers, equipment vendors, manufacturers and policy
makers may prevent introduction of efficiency measures in many situations where these make
technical and economic sense. People are frequently unaware of all the practices and
technologies available to conserve energy. They may have misconceptions or ignorance
about new or unfamiliar technologies.
City planning staff may lack the personnel with expertise on the details of the energy market.
They may not know how to implement policies needed to alter existing patterns of energy
consumption. Legal barriers may limit the scope of the planning activities of the energy
companies. Legal accounting procedures may impede utilities from considering investments
in their customers' facilities as part of the utility investment. Institutional and legal barriers
may impede rates that allow utilities to recover the costs of energy efficiency and
conservation programs
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Many communities will not make investments in energy efficiency because they lack capital
to buy new energy- efficient equipment or make the required retrofit in their installations. A
certain measure might be very cost effective, with fast payback, but it will not be
implemented unless the community can meet the up -front capital costs. In addition, energy
efficiency might not be the highest priority for local investment. For instance, a community
considering the purchase of a new refrigerator might prefer a less efficient model if it is
available in the color they prefer. An industrial customer may prefer to spend capital on a
new line of products rather than consider a retrofit in existing installations. Furthermore, it is
often not the person who pays the energy bill who is responsible for the selection and
purchase of energy -using equipment.
Several opportunities to produce and to conserve energy depend on new technologies that
might not be appropriate in some communities. Many new and efficient technologies
incorporate electronic components that rely on good quality power to operate. Voltage
fluctuations and frequent power failures will shorten the equipment's designed lifetime.
Electricity rates (tariffs) in many instances have been a barrier to attracting communities to
invest in energy efficiency. Very often tariffs do not reflect the marginal costs of producing
electricity. Traditional ratemaking encourages sales of kWh (for an electric utility), and
discourages efficiency measures.
Energy efficiency programs need to consider the diversity of actors involved and the different
perceptions about costs and benefits, along with risks and uncertainties of energy saving
measure. The evaluation of the economic attractiveness and the convenience (or
inconvenience) of implementing a given measure depends on the perspective and criteria of
each perspective.
Most utilities, large communities and the government have access to low -cost capital, which
is not the case for the majority of citizens. Government or utilities can afford to make longer -
term investments, which often have longer payback periods, and spread the risks of individual
investments across a broad range of ratepayers and taxpayers.
The power sector tends to assume a lower discount rate compared to an energy consumer,
which reflects its greater access to capital. A perception of greater future risks will also be
reflected in the rates used to discount future costs and benefits. A lower discount rate for
utilities, for example, will make many investments in energy efficiency cost - effective, but
that is not necessarily directly relevant for the client communities.
5.2 Education for Departmental Managers and Employees
Staff, managers, elected officials and members of the public should be educated on the
considerations that go into making energy efficient investment and energy conservation -
oriented system operations. These factors include:
1. Type of building — whether it is isolated or aggregated, construction should maximize
cubic space and minimize surface area of the building exposed to the weather.
2. Geographical position — orientation of buildings to capture sunlight and reduce energy
use.
3. Landscaping - landscape material around buildings to help create more energy efficient
micro- climates should be reviewed as part of the planning process.
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4. Building materials and insulation — a relatively low -cost way to improve energy
efficiency. All materials used in new construction and remodeling should improve
insulation value and move the building towards reduced heat loss to the environment.
5. Windows - double or triple pane are best for new windows, existing windows should be
film coated and targeted for replacement as the operation and maintenance budget
permits.
6. Ventilation outlet - air ventilation or centralized ventilation unit with heat recovery or
distributed ventilation unit with heat recovery is recommended.
7. Keating systems - combined heat and power use is recommended, perhaps the city
campus could move towards a district energy approach combining supplemental wood
heating, solar thermal water heating, solar photovoltaic or wind -power systems integrated
into the existing fossil fuel system.
8. Promoting clean and renewable energy - solar, wind, geothermal in new construction.
9. Transportation and land use — Zoning and economic development policies should be
modified to direct all future development towards a more compact sustainable use of land
and other resources. Maplewood geographically is quite extended, so efforts should be
made to minimize unnecessary trips to the periphery of the city through better
transportation planning of city maintenance activities.
10. Reduced waste and increased recycling — Reducing waste consumption and maximizing
recycling is a major tool in energy conservation. This should be required in the
workplace and strongly encouraged for all employees and citizens.
Maplewood will continue to emphasize the importance of continued public education to help
citizens modify their energy awareness and change their behavior gradually to improve
energy conservation. This can be done at every level of public interaction, but the Nature
Center offers a particularly rich opportunity to provide environmental education on the role of
energy in the ecosystem.
The energy bike is an educational display at the Nature Center. People use their muscle
power to create energy from the bike to power a fan, and a fluorescent or incandescent light
bulb. The energy bike demonstrates the amount of energy it takes to generate electricity for
various electrical appliances and lighting. The energy bike and other energy efficiency and
conservation demonstrations should be taken to the community center and other city and
community venues to help raise citizen and business owner awareness of energy issues.
As stated, the Green Team's 2009 goal is to promote energy conservation. As an introduction
the Green Team introduced the Minnesota Energy Challenge to city employees and city
residents and business owners. The Minnesota Energy Challenge is a local resource for
information on saving money and energy in your home ( www.mnenergychallenge.org ). It
was created by the Center for Energy and Environment, which is a local nonprofit that
provides energy services to single - family, multi - family and commercial property owners
throughout Minnesota. By taking the challenge, people agree to a few simple steps to
conserve energy and reduce emissions.
Progress made by the city on the Minnesota Energy challenge should be published in city
publications and on the city's website.
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6.0 Implementation Action Plans
1. Continue planning efforts with the general population, the Green Team, environmental
and natural resources commission, planning commission, community design review
board, city council and mayor.
2. Coordinate city actions with overlapping jurisdictions at the watershed, county, state and
federal levels on coordinated energy and sustainability projects.
3. Seek all appropriate energy improvement grants from federal, state and utility sponsored
programs.
4. Continue to complete energy audits on all city -owned buildings and facilities as resources
allow.
5. Complete a five -step building analysis program "retro- commissioning study" on all city -
owned buildings.
6. Work with the chamber of commerce, business associations, and large commercial and
industrial firms in Maplewood and immediately adjacent cities to cooperate more fully in
energy conservation goals.
7. Modernization and renovation work on city buildings should use the latest high - energy
efficiency standards in Minnesota Building Codes.
8. In new city and commercial buildings, standards for average heating energy consumption
should be reduced by 25 percent.
9. In all newly constructed city and commercial buildings an energy analysis should be
provided during the planning and permit process.
10. The city will undertake a long -range program of gradually improving and replacing older
HVAC systems as these near the end of their service life.
11. Adopt an energy efficiency purchasing policy for all new equipment and vehicles
purchased by the city.
12. Promote energy conservation education through city literature and programs.
13. In all new city - funded buildings, energy ratings must exceed the state energy code by 30
percent.
14. Implement smart grid technology in city operations.
15. Adopt energy policies which will ensure achievement of the city's energy goals.
16. Set aside 5 percent of the city's operation and maintenance budget for yearly energy
efficiency upgrades.
6.1 Implementation Activities at Maplewood Public Facilities
6.1.1 Energy Reduction Projects
The following items or projects have been implemented or are in the process for
consideration of implementation that would fall under Energy Reduction Projects. These
projects are listed by facility so that there is an understanding of the progress being made for
each facility.
6.1.1.1 Public Works Building
2001
o Radiant gas heating replacing hot water fan units in lower garage/shop/vehicle
parking areas
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o Trane HVAC rooftop unit, more efficient boiler reheating in heating season
o High efficiency hot water heater
2005
New boilers with 89 percent efficiency and VAV boxes with boiler reheating,
T -8 fixtures in new expansion office areas with occupancy sensors, T -5 fixtures in
new vehicle garage area with control panel. Sensors to be added.
Facility heating and cooling completely on Summit Energy Management System
EMS) with frequency drives for rooftop motor control, implement hours of usage
schedules where applicable.
Start implementation of preventative maintenance program tied to five -step building
analysis program "retro- conunissioning study."
Implement energy star or high efficiency equipment replacement or retrofitting as
required
2006
o Retrofit older second floor, garage, and shop areas with T -8 fixtures.
2007
o B3 Benchmarking energy and building Benchmarking program data collected and
entered into Minnesota B3 Benchmarking program.
2009
o Xcel Energy assessment completed for city hall, community center, and public works
buildings. Review and recommendation in process.
6.1.1.2 City Hall/Police Department Building
1998
T -8 fixtures installed in facility with occupancy sensors in offices with a ten -year
payback.
Frequency drives installed for air handler units (AHU) 1 & 2
UHL energy management system installed for AHU's
2005
Summit EMS replaces UHL system, pneumatic control still on VAV boxes, and
implement hours of usage schedules where applicable.
Start implementation of preventative maintenance program tied to five -step building
analysis program "retro- commissioning study"
Implement energy star or high efficiency equipment replacement or retrofitting as
required.
2006
Submit proposal to start retrofitting VAV boxes to electronic control for more
accurate control of areas, over three years.
Investigate - replacement of boilers land 2 with high efficiency units and high
efficiency pump
2007
o Replacement of seven rooftop exhaust units with more efficient internally accessible
direct drive units.
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T -8 lamps starting to be replaced with Super T -8's Beta test for usage and output
quality.
Investigate utilizing glycol in heating loop to be able to use Summit system to shut
down after hours.
Investigate replacement of air conditioning compressor units 1 and 2 with multi -stage
fans and high efficiency compressors.
B3 Benchmarking energy and building benchmarking program data collected and
entered into Minnesota B3 Benchmarking program.
2008
o Investigating T -8 and other styles of LED available lamps and fixtures.
2009
Investigating geo- thermal system for campus usage.
Investigating solar photo -cells technology to supplement electrical usage for campus.
Xcel energy assessment complete. Review and recommendation in process.
6.1.1.3 Maplewood Community Center Building
1994
o T -8 fixtures installed during building of facility.
o Tracer Energy Management System installed with electronic controls on units.
Glycol in system to allow unoccupied time shut down schedules during cold weather.
2003 - Summit EMS replaces Tracer system.
2005
Start implementation of preventative maintenance program tied to five -step building
analysis program "retro- commissioning study"
Implement energy star or high efficiency equipment replacement or retrofitting as
required.
o Improper mixing of glycols caused acidic condition in loop system flushed only;
treated water put back in. Thermo -Dyne loop only part protected by glycol,
unoccupied time schedule not used.
2006 - Investigated adding glycol back into closed loop system cost too high at the time.
2007 - Data collected and entered into Minnesota B3 Benchmarking program.
6.1.1.4 EECBG Funded Projects
December 2009
Replacement of two boilers at city hall with more energy - efficient boilers — The city
has awarded the boiler project to Egan with the submittal of their low bid. The boilers
have been ordered and the installation is planned to by mid - December 2009.
Heating, ventilation, air conditioning (HVAC) efficiency upgrades at city hall - The
HVAC upgrade at city hall has been assigned to Trane Company. The installation
should be complete by the end of December 2009.
Energy efficient lighting upgrades at the Maplewood Community Center and
Goodrich Park - The city is testing the lighting conditions of various fixtures for the
community center court area. This project will be going out forbids in January 2010,
with the project complete by the end of February 2010. The energy efficient lighting
upgrades at Goodrich Park were complete in October 2009.
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o Contribution to Maplewood Mall parking lot energy efficient lighting upgrades — The
Maplewood Mall hired Viking Electric to complete the lighting upgrades at the mall.
The work was complete November 2009.
7.0 Budget, Funding, Leverage, and Sustainability Plan
The city will rely primarily on federal and state grants, loans and tax credits to fund energy
improvements initially. Local tax increases for energy efficiency are not envisioned in the
near future. Maplewood will continue utilizing the B3 Benchmarking system to track energy
use and qualify for further energy grants and loans administered by the State of Minnesota,
Department of Commerce, Office of Energy Security.
Under the eligible activity Maplewood could use the RETAP energy audit services as a basis
for the city's building energy efficiency implementation plan. Maplewood will use the
EECBG funds to provide upfront capital for the energy efficiency strategies outlined in the
G rant agreement. The energy audits will define areas to achieve the target 25 percent
reduction in electricity use. Each of the following capital retrofit activities relates directly to
reducing energy consumption, providing electricity savings and greenhouse gas reductions.
Potential measures that may be implemented include but are not limited to the following:
1. Replace all non - energy efficient lamps in lighting fixtures in all facilities.
2. Replace all existing exit signs with LED exit signage.
3. Replace or upgrade all HVAC systems.
4. Install Smart grid computerized control software and equipment.
5. Conduct selective retro commissioning on the city hall, community center, municipal
garage, Nature Center and fire stations, as permitted by availability of funding.
6. Cost - benefit analysis of new energy sources to be implemented in city facilities.
7. At least 5 percent of the city's operating and maintenance budget should be set aside
yearly for energy efficiency upgrades.
S. Capital improvement plan should call our all future energy efficiency upgrade projects.
8.0 Communications and Engagement Plan
The Maplewood Green Team and the environmental and natural resources commission will
proactively communicate and engage the plan with the community and city employees. In
addition, the city will communicate energy conservation and efficiency news and
developments through the city's newsletter, quarterly Maplewood Seasons (environmental
insert), Maplewood Review, city website, and distribution of information in a kiosk at the
Maplewood Mall. The Maplewood Nature Center will enhance their existing energy focused
environmental education as can be programmed into their operating schedule. As new
information on energy and sustainability emerges it will be disseminated in print, online and
through city outreach programs in housing, education, planning and other areas.
In order to ensure the widest possible outreach on issues of energy efficiency, conservation
and sustainability of resource use, the Maplewood Nature Center should use existing
partnerships with Independent School District 622 and Century College to distribute
information on the city's energy policies to elementary, middle school, high school and
college level students in Maplewood and surrounding communities. Building on the
recycling and energy efficiency programs that the Nature Center already offers, residents and
students can be further encouraged to reduce energy use in school complexes and homes.
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This information could also be blended into other existing Nature Center environmental
education curriculum.
The Maplewood Nature Center can continue to play a special role in environmental education
on sustainability and energy issues. Besides being a living laboratory of ecological processes,
the Nature Center offers countless opportunities for all citizens, especially from pre-
kindergarten to adult to immerse themselves in natural systems. The Nature Center allows
one to experience balanced energy flow at their own pace and at their own convenience. As
funding becomes available this resource should be developed further to include more energy -
based environmental education in its programming.
9.0 Jobs and Economic Development Plan
9.1 Green Jobs for Maplewood
As Maplewood looks to its sustainable future, its target is to become a sustainable
community. Many innovative environmental products are being developed by Minnesota,
Mining, and Manufacturing (3M), which is a Maplewood based business. Additional green
jobs may involve local food production or manufacturing more environmentally friendly
products and services, which require fewer materials for production and less water and
energy for transportation. Minnesota is a national leader in finding ways of recycling our
water and biomass into ecologically sensitive products.
The Federal Stimulus funding which supports the development of this plan is ultimately
targeted at creating and maintaining careers in sustainable energy technology. These are
often referred to as "green jobs." In every decision made regarding energy improvements and
investment the importance of employment and economic development is a major factor. The
USA economy for the last 100 years has been almost completely dependent on fossil fuels
such as coal and petroleum. The transition and transformation of our nation to renewable
energy will not be quick, easy or inexpensive. We as a society will have to change the way
we think, and the way we behave to encompass the new realities of the 21st century.
Transforming the marketplace requires overcoming the inertia of past practices and replacing
the remaining barriers to widespread adoption of renewable energy technologies. These
barriers include lack of complete understanding of the real long -term cost of fossil fuel and
renewable energy technologies, complicated procedures for permitting and connecting energy
systems to the transmission grid, challenges of financing new and innovative technology, a
lack of trained installers and inspectors. Maplewood officials are in a unique position to lower
or remove many of these barriers, clearing the way for renewable energy markets to thrive.
One of the key goals of Maplewood's SECS plan is the creation of a substantial number of
good paying long -term jobs that promote sustainability and improve local energy
independence.
A large number of green jobs would be provided for trades people, union workers, equipment
installers and inspectors, who would help implement the equipment upgrading and
replacement for the sustainable energy transition. A large number of good paying technical
jobs would be available in the areas of solar photovoltaic, solar hot water, wind turbine, fuel
cell and geothermal system installation and service. Currently Century College is beginning
a number of programs to train technicians for the sustainable future in several appropriate
technological specialties. 3M Corporation of Maplewood is currently involved with several
renewable energy products. This firm may be willing to establish a cooperative program with
the City of Maplewood to provide internships or entry -level jobs for Maplewood residents or
students in these areas.
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10.0 Alignment with Plans of Adjacent Municipalities and the State
Maplewood has a symbiotic relationship with its adjacent neighbors of Saint Paul, North
Saint Paul, Little Canada, White Bear Lake, Oakdale, Woodbury, Vadnais Heights, Newport,
Roseville and Ramsey and Washington County, in particular. Maplewood will strive to
cooperate with other adjacent and nearby municipalities and jurisdictions to the extent
feasible. As the energy crisis becomes more apparent, cooperation between adjacent
jurisdictions and avoidance of unnecessary duplication of goods and services will increase
these interactions between adjacent political units.
11.0 Plan for Tracking and Sharing Progress
The Chief Building Engineer and Environmental Planner, or their representatives, will
promote, monitor and maintain the capital and operational aspects of the energy efficiency
and conservation measures. These positions should expand to address other energy - related
initiatives as they develop in Maplewood, providing continuity and a foundation for
additional energy use reductions moving forward.
The Green Team participants will meet on a monthly basis to develop ideas, share best
practices, and monitor, analyze and package program results. The most effective means of
sharing information statewide is to share monthly reports with the department managers and
elected officials. The Green Team is responsible for reporting energy reduction progress to
the city council. The City of Maplewood will pursue long -term strategies to strive for
constantly increasing energy efficiency and overall reduction in energy expenses.
Energy reductions and cost savings associated with the energy conservation measures will
sustain over the lifetime of the installed equipment, with added assurance as a result of the
city's regular maintenance and operations schedule and plan for annual retro - commissioning
to ensure that all equipment performs optimally. Future city -wide energy cost savings will be
needed to support and sustain this critical initiative.
Sustained benefits will also result from the installation of Summit EMS software and
equipment in buildings not currently on the campus system. Summit EMS provides
centralized real -time energy tracking to identify changes in energy use patterns that could
mean mechanical failure or miscalibration. Summit EMS combines environmental controls
with facility and energy management features into a low -cost and easy to use solution to track
operations and savings, all of which maximizes the benefits of energy efficiency equipment
upgrades over the short and long term. Besides reducing energy costs, these improvements
will enhance occupant comfort, reduce deferred maintenance and decrease the need for
community capital dollars.
Monthly statements of energy performance for each county -owned facility are also available
on the website and will continue to be updated as the project moves forward. ley metrics
such as energy savings, cost savings per sq. ft., and greenhouse gas emission reductions will
be highlighted from among the other metrics. All plans and activities are subject to city
council oversight and approval before and after being vetted through the Green Team and the
environmental and natural resources commission.
The energy efficiency retrofit program will be managed by the Chief Building Engineer with
oversight by the Environmental Planner, or their representatives. This plan includes
implementing the specific steps specified in the EECBG application.
An outline of many of the specific metrics and data categories required to more closely track
Maplewood's baseline energy efficiency and ongoing improvement is provided in Appendix
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A. A number of these items would be required by the B3 Benchmarking protocol. Staff
should collect this data and maintain a database with records the information so trends in
energy use and the effects of efficiency and conservation practices implemented can be
verified numerically.
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Appendix A
Analysis of the City of Maplewood's Existing Energy Efficiency and Conservation
The City is cognizant of the need for energy conservation and has instituted a number of measures to save
energy. These measures include:
Automatic computer shutoff programs when not in use, new power strips and more paperless and
telecommuting activity.
The IT group also ensures all new equipment is energy star rated. In reconfiguring the server farms
for the city it has moved to virtualization which significantly reduces the number of server units and
the power consumption.
Public Works has moved to a new higher energy saving facility in the existing campus of
Maplewood.
The city has purchased an electric car and is monitoring fuel consumption of all city departments.
Public Works has gone to a 4 by 10 operations schedule and allows some flexibility in scheduling for
personal needs.
The Nature Center is well designed to begin with so their efforts have focused on ecological education.
This could certainly be expanded to included energy aspects of environmental education. This could
possibly be a good demonstration site for advanced renewable energy technology such as solar cells, urban
wind turbines and groundwater heat pumps.
Representatives from the Maplewood Mall who were receiving a small share of Maplewood's energy grant
talked about their unique problems with commercial tenants and the energy management techniques and
systems they had instituted. They also agreed to assist the City of Maplewood in energy related
environmental education by providing a kiosk to distribute relevant information to shoppers at the Mali.
The Chief Building Engineer, Larry Farr's technical knowledge is formidable and is implementing many
energy efficiency projects. However, based on the existing operations and maintenance budget, these
projects will require several years to come to fruition. Due to this lack of funding, there are some operation
and maintenance issues which are being neglected.
On the positive side, Maplewood has adopted the new State of Minnesota Energy Code requirements for
new buildings and major remodels. The city is using frequency drives on every power system and has
upgraded almost all of its lighting to more efficient lamps. All toilets are water savers. The city is
retrofitting old light fixtures by changing out ballasts. There is some new energy efficient equipment in a
number of places. Day lighting is and sophisticated lighting control is used in the public work's
maintenance building.
On the negative side, there is a great deal of pre- 1980's infrastructure that presents significant energy
management problems. The roof and windows of the city hall and adjacent offices are not well insulated
and there appears to be major energy loss and Ice - damming occurring in these roofs. There is a great deal
of exposed single pane glass windows that must contribute to heat loss. There are thermal air conditioners
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with lots of wasted space. The community center appears to be a major energy consumer and there could
be several increased efficiencies there. There are a number of old compressors and other units operating in
various places in Maplewood. These should be replaced with higher quality units at the end of their service
life.
The Gladstone Fire Station is the largest and most modern of the city's five fire stations. The energy
consumption in these units is less than in the campus complex but there is always room for improvement.
There is an inordinate amount of glass and other minor inefficiencies but overall it was reasonable energy
efficient. Other Maplewood fire stations appear to be in need of much more retrofit than the Gladstone Fire
Station.
The Maplewood Nature Center is a small energy user but it has the potential to make a major impact in the
area of environmental education on energy efficiency and ecology. Nature Center staff can develop facility
programming to make visitors more aware of issues of the flows of energy and water in the ecosystem.
This will help increase the overall level of public understanding on the implications of energy use in their
lives.
As part of the energy Plan, electrical engineers from Minnesota's Retired Engineer Technical Assistance
Program (RETAP) will conduct a formal energy audit on the Maplewood Nature Center. It is quite likely
that future energy audits will be conducted of Maplewood facilities in order of decreasing energy
consumption as permitted by available resources. The RETAP audit is at no charge to Maplewood,
however due to the increasing demand for this service, in the future Maplewood may be asked to provide
some token fee towards this service.
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Appendix B
Outline of Data Collection Needs to Track Energy Efficiency Improvements
For each building, vehicle, appliance and system in Maplewood trends in energy use can be more effectively
understood if a database of relevant data is established. The following outline presents a conceptual
framework for establishing a database to accomplish this measurement.
Buildings Energy Use
A. For each building, collect data in a comments section for.
1. Hours of operation
2. Level of employee coverage
3. Extent of services offered
4. Flexible scheduling
5. Evaluate level of fee for service
b. Contingency planning for unexpected
7. Operation and maintenance budget annually
8. Capital improvement budget needs
9. Number and type of HVAC units, lamps, computers per building
10. Specific energy cost data for each building or complex of buildings
11. Energy use for gas, electric by units consumed, and by cost per unit of fuel
a. Community Center
1) Heating
2) Cooling
3) Lighting
4) Computer
5) Other Water, Paper, Supplies
b. Administrative Center (City Hall/Police Dept.)
1) Heating
2) Cooling
3) Lighting
4) Computer
5) Other Water, Paper, Supplies
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c. Municipal Shop (Public Works and Parks)
1)Heating
2)Cooling
3)Lighting
4)Computer
5)Other Water, Paper, Supplies
a. Fire Stations (Five)
1)Heating
2)Cooling
3)Lighting
4)Computer
5)Other Water, Paper, Supplies
b. Nature Center
1)Heating
2)Cooling
3)Lighting
4)Computer
5)Other Water, Paper, Supplies
c. Other Facilities
1)Heating
2)Cooling
3)Lighting
4)Computer
5)Other Water, Paper, Supplies
Transportation Energy Use
A. For each department, collect data in a comments section for
1. Hours of operation
2. Level of employee coverage
3. Extent of services offered
4. Flexible scheduling
5. Evaluate level of fee for service
6. Number and type of vehicles
7. Mission specific expenses
8. Contingency planning for unexpected
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9. Operation and maintenance budget annually
10. Capital improvement budget projected
11. Specific energy cost data for each department
12. Energy use for gasoline, diesel or electric vehicles by number of fuel units consumed, and by cost per
unit of fuel)
a. Police
b. Fire
c. Maintenance
d_ Staff Personal vehicles (for work purposes)
e. Public transportation (for work purposes)
1) Office Supplies
The following four graphs are included to show trends in natural gas and electricity use at the Maplewood
community Center and the city hall complex. For the five -year period from September 2003 to August 2008
the data is provided by Xceh energy utility statements. These two facilities, both located on the city of
Maplewood main campus are the largest energy users among the city facilities. These graphs give a quick
visual indication of the city energy use. These graphs chart a period when Maplewood was instituting many
new energy savings techniques including motion a light sensor is, more efficient lamps, and a new automated
computer and heating and cooling system. The overall trends in energy usage, cannot be attributed
completely to these changes, but may also include variations in whether extremes and incremental
modification of employee behavior regarding energy usage.
Graph one show the trend in natural gas usage at the Maplewood community Center. Approximately half of
the natural gas goes to space heating of the facility. The other half is used to heat water for the pool or for
domestic use in the facility. The community center spends approximately S100,000 a year for natural gas. Gas
usage in the winter months is significantly higher than during the summer.
Graph two shows the trend in electricity use at the Maplewood community Center. Nearly 80% of the
electricity is used for air conditioning, lighting, pumps and fans. A community center spends approximately
190,000 a year for electricity. Electricity usage in the summer months is substantially higher than during the
winter.
Graph three shows the trend in natural gas usage at Maplewood City Hall. 98% of the natural gas closed
space heating of the facility. City Hall spends approximately $30,000 a year on natural gas.
Graph four shows the trend in the electricity use at Maplewood City Hall. Electricity consumption is almost
equally split among lighting, pumps and fans, air conditioning and miscellaneous office use. City Hall spends
approximately $ 50,000 a year on electricity. Monthly bills are approximately equal throughout the year.
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GRAPH 1: Natural gas use at the Maplewood community Center showing a gradual
increase in overall gas usage during the five -year period. 2003 to 2008
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GRAPH 2: Electricity use at the Maplewood community Center showing a slight decrease in
overall electricity usage during the five -year period. 2003 to 2008
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GRAPH 3: Natural gas use at the Maplewood City ball showing a gradual decrease
in overall gas usage during the five -year period. 2003 to 2008
GRAPH 4: Electricity use at the Maplewood City Fall showing a gradual increase
in overall electricity usage during the five -year period. 2003 to 2008
Maplewood City Hall Campus
Appendix C
Project Site Photo
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Agenda Item L.3
MEMORANDUM
TO: James Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
Ann Hutchinson, Lead Naturalist
DuWayne Konewko, Community Development and Parks Director
SUBJECT: Consider Adoption of Resolution of Support for Solar Energy
Legacy Grant
DATE: December 7, 2009 for the December 14 City Council Meeting
INTRODUCTION
The Department of Natural Resources Solar Energy Legacy Grant is intended to support
solar energy projects in parks and on trails of regional or statewide significance.
Funding for this grant program is from the Parks and Trails Fund, created by the
Minnesota Legislature as part of the Clean Water, Land and Legacy Amendment which
was passed by the Minnesota voters in 2008. Approximately $487,500 is available for
Solar Energy Legacy Grants in the 2009 solicitation. Grant awards will be announced in
February 2010.
DISCUSSION
Eligible Solar Energy Legacy Grant projects include the purchase, installation and
interpretation of solar energy projects within parks and on trails of regional significance.
To support the U.S. Mayors Climate Protection Agreement and the new Energy
Efficiency and Conservation Strategy, staff is proposing to submit an application for the
Solar Energy Legacy Grant to help fund the installation of solar energy units at the
Community Center and the Nature Center. The Community Center, which is located just
off the regional gateway trail, serves many communities in the east metro and would be
deemed regionally significant. The Nature Center, likewise, serves many communities in
the east metro and with its environmental education base is also regionally significant.
The projects proposed include a solar hot water system for the Community Center and
photovoltaic panels and a mobile solar energy unit for the Nature Center. Educational
signs are proposed along the Gateway Trail and at the Community Center and Nature
Center. Nature Center naturalists will provide education on these two types of solar
energy. Installation of the units will place Maplewood on the forefront of alternative
technology, while getting significant payback from the installation of the solar hot water.
The smaller photovoltaic panel project proposed for the Nature Center, while having a
longer payback, would still provide significant energy savings, and the photovoltaic and
mobile solar energy units will offer a great educational value to the citizens of
Maplewood.
Solar Energy Legacy Grants are reimbursed up to 75 percent of the total eligible project
costs, and recipients must provide a non -state cash match of at least 25 percent. The
minimum grant request is $10,000 and the maximum grant award is $150,000. Energy
efficiency improvements may be used toward the match of solar energy projects within
parks and trails of regional significance. Project costs must be incurred and paid before
the project is reimbursed through the grant. It is estimated that each of the proposed
solar energy units mentioned above will cost $40,000, for a total expenditure of $80,000.
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With the required 25 percent match, the city would need to fund $20,000 toward the
overall project.
RECOMMENDATION
Adopt the attached Solar Energy Legacy Grant resolution (Attachment 1). This
resolution shows the City of Maplewood's support for the submittal of the $80,000
Department of Natural Resources Solar Energy Legacy Grant for solar energy units at
the Maplewood Community Center and Nature Center. This proposal includes a request
of $20,000 toward the overall project costs to meet the 3:1 matching requirements for
the grant.
Attachment: Resolution of Support for Solar Energy Legacy Grant Request for Proposal
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RESOLUTION NO.
Attachment 1
A RESOLUTION OF SUPPORT FOR THE DEPARTMENT OF NATURAL
RESOURCES SOLAR ENERGY LEGACY GRANT
WHEREAS, the City of Maplewood supports the grant application made to the
Minnesota Department of Natural Resources for a Solar Energy Legacy Grant. The
application is to purchase, install, and interpret:
1. Solar photovoltaic panels and a mobile solar energy unit at the Maplewood
Nature Center; and
2. Solar water heating equipment at the Maplewood Community Center.
WHEREAS, the project is located within 40 acres of the Maplewood Nature
Center at 2659 East Seventh Street, Maplewood, and at the Community Center, located
within the Maplewood City Hall campus at 1830 County Road B, Maplewood, and is
adjacent the Regional Gateway Trail, and
WHEREAS, the City of Maplewood recognizes the twenty -five (25) percent
match requirement for the Solar Energy Legacy Grant and has secured the matching
funds.
NOW, THEREFORE, BE IT RESOLVED, if the City of Maplewood is awarded a
grant by the Minnesota Department of Natural resources, the City of Maplewood agrees
to accept the grant award, and may enter into an agreement with the State of Minnesota
for the above - referenced project. The City of Maplewood will comply with all applicable
laws, environmental requirements and regulations as stated in the grant agreement, and
BE IT FURTHER RESOLVED, the City Council of the City of Maplewood names
the fiscal agent for the City of Maplewood for this project as:
Larry Farr, Chief Building Engineer
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
BE IT FURTHER RESOLVED, the City of Maplewood hereby assures the Solar
Energy Project will be maintained for a period of no less than 24 years.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD
THIS 14 DAY OF DECEMBER, 2009.
DIANA LONGRIE, MAYOR
ATTEST:
KAREN GUILFOILE, CITY CLERK Packet Page Number 94 of 186
Agenda Item L4
MEMORANDUM
TO:James Antonen, City Manager
FROM:Michael Martin, AICP, Planner
DuWayne Konewko, Community Development and Parks Director
SUBJECT:T- Mobile Tower— Conditional Use Permit and Design
Review Request
APPLICANT:FMHC Corporation, as agent for T- Mobile Central LLC
LOCATION:1961 County Road C East
DATE:December 7, 2009
INTRODUCTION
Amy Dresch, of FMHC and representing T- Mobile, is proposing to erect a 75 -foot -tall
wireless telecommunications tower for cellular telephone operations on land leased from
Independent School District No. 622 at the Harmony Learning Center located at 1961
County Road C East. The pole would be located where a 30 -foot light pole currently
exists within the school's parking lot. The pole would have a flush mounted installation
instead of the standard triangular antenna installation which is commonly seen on
existing towers within Maplewood.
This tower would have the availability for collocation in the future. T- Mobile would lease
a 15- by 25 -foot site from Independent School District No. 622. The applicant would
place ground equipment inside an 8 -foot -tall cedar fence. The fence would include a 10-
foot -wide gate for access. The tower would be placed on the grassy area within the
parking lot at Harmony Learning Center. The applicant initially did not propose any
additional landscaping but after working with staff the plans now show 10 American
Arborvitae surrounding the ground equipment and fencing.
Requests
In order to proceed with the project the applicant is requesting the following city
approvals:
1. A conditional use permit (CUP) for a tower and related equipment at a school.
Section 44- 1321(b)(2)b of the city code requires a conditional use permit for
communications towers located at a school. Refer to the attached applicant's letter
of request.
2. The tower design and site plan.
BACKGROUND
September 14, 1987: The city council approved a land use plan change and a
conditional use permit to use the facility for non - profit, education- related and child -care
uses. The land use change was from RM (residential medium density) and RH
residential high density) to S (school).
Packet Page Number 95 of 186
1992: Independent School District No. 622 demolished part of the old school; made
structural additions and expanded the parking lot.
DISCUSSION
Planning Commission Meetings
The planning commission tabled this application at its May 19, 2009 meeting requesting
that the applicant consider other tower - placement options on the Harmony Learning
Center property and also other parcels in this coverage area. After following the
direction of the planning commission, the applicant's proposal largely stayed the same.
The school district is not open to placing the tower at other locations within the Harmony
site. The school district submitted a letter to the city stating its position and is attached
to this report. The school district only wants to see the tower placed where it is currently
proposed. The applicant has stated the current proposed location is preferable to the
school district because it would be accessible through the parking lot without the need to
build a driveway to a more remote location.
The applicant has submitted a letter stating how it evaluated other potential sites and
described why Harmony Learning Center is the preferred site. Code states a new tower
cannot be approved unless it is documented that another existing or planned tower could
be used within a half mile radius. Staff has confirmed that there is not another existing
or planned tower within the half -mile radius. Code also states commercial buildings
could be used for locating a proposed tower but if the applicant cannot secure a lease or
purchase space then a new location could be approved. The applicant has submitted
proposed coverage maps for the Hazelwood Professional Center, 2785 White Bear
Avenue and the Premier Bank building, 2866 White Bear Ave, but has stated the two
locations are not viable candidates. According to the applicant, their search for
alternative locations was unproductive.
Concerns over the safety of the proposed tower location were expressed at the May 19,
2009 planning commission meeting. The applicant has submitted a "Design and
Reliability of a Monopole Structure" study which is attached to this report. If approved,
the applicant would have to submit plans through the building permit process which
would be reviewed by the city's building, planning and engineering departments which
would ensure all codes were being met for telecommunication towers.
The applicant also submitted a study on the impact of telecommunication towers on
residential property values. The cover letter is attached to this report. The entire study
is more than 100 pages and could not be included with this report. However, a copy is
available at city hall for review and can also be e- mailed to anyone interested in
reviewing the entire document. Contact staff if interested.
The planning commission continued its review at its November 17, 2009 meeting. The
planning commission did recommend approval of the CUP but requested the applicant
see if an agreement could be worked out with Maplewood Covenant Church, 2691 White
Bear Avenue. The applicant chose not to proceed with the church request since it would
require a new application and would start the review process over. The applicant has
submitted a letter, dated November 23, 2009, to explain their position and is attached to
this report.
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Conditional Use Permit
Surrounding neighbors have expressed concern about the location of the proposed
tower at the Harmony Learning Center. Staff did echo those concerns to the applicant
and encouraged the applicant to consider alternative locations. Sec. 44 -1321 lists
preferences for selecting sites to build a telecommunications tower. Sec. 44- 1321(b)(1)g
states that "parking lots may be used to locate towers where the structure replicates,
incorporates or substantially blends with the overall lighting standards and fixtures of the
parking lot." Sec. 44- 1321(b)(2)b states that schools are one of the primary land use
areas for towers requiring a conditional use permit. The applicant stated the proposed
location for the tower within the Harmony Learning Center parking lot was chosen
because of its proximity to parking in order to service the tower and because it will be
located where a light pole currently exists.
Staff had encouraged the applicant to consider locating on the water tower located at
Cope Avenue and Castle Place, south of Highway 36. The Saint Paul Water Authority,
who owns and operates the water tower, said the highest position available to mount
additional telecommunications equipment is 90.1 feet. The applicant stated it is always
T- Mobile's first option to collocate because of the efficiencies achieved. However, the
applicant feels that the coverage achieved at the height available at the water tower is
not sufficient and needs to locate at Harmony Learning Center. Coverage maps and a
letter from the applicant's engineer have been attached to this report and detail the
coverage achieved at the water tower, the Harmony Learning Center and two local
commercial building locations.
Sec. 44- 1331(a) requires new telecommunications equipment be collocated on existing
structures unless it can be documented to the satisfaction of the city council that the
equipment planned for the proposed tower cannot be accommodated on an existing or
approved tower or commercial building within one -half mile radius. The water tower on
Cope Avenue is approximately three - quarters of a mile away from the Harmony Leaning
Center site, thus the city cannot require the applicant to collocate on the water tower.
Sec 44- 1328(3)1 states towers should not be located between a principle structure and a
public street. The proposed tower's location within the parking lot, with access from
County Road C East, would satisfy this requirement.
City code requires a new tower be set back from the nearest residential structure by a
distance of at least the height of the proposed tower plus 25 feet. So for this application
the proposed tower would need to be setback at least 100 feet from the nearest
residential structure. The proposed tower is at least 170 feet away from the nearest
residential lot line satisfying this requirement.
The Federal Communications Commission (FCC) licenses all telecommunications
systems. This licensing requires that the proposed or new telecommunications
equipment not interfere with existing communications or electronics equipment. If there
is interference, then the FCC requires the telecommunications company to adjust or shut
down the new equipment to correct the situation. Maplewood must be careful to not limit
or prohibit a proposed tower because of electronic interference. That is up to the FCC to
monitor and regulate. The city may only base their decision on land use and on health,
safety and welfare concerns.
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Design and Site Issues
Sec. 44- 1327(13) requires the community design review board to make
recommendations on the plans for towers, utility, equipment or accessory buildings, site
plans and proposed screening and landscaping. The tower meets the setback
requirements specified in the code. As stated above, staff finds that the proposed tower
location meets city code requirements. The applicant intends to replace a 30 -foot light
pole with a 75 -foot wireless telecommunications tower. Lights servicing the parking light
will also be included on the light pole at the 28 -foot level of the tower. Staff would
recommend requiring the new lights meet all current lighting ordinance requirements.
The telecommunications tower would have a flush mounted installation instead of the
projecting triangular antenna installation. Staff finds the flush pole an improvement over
the standard tower design seen in Maplewood and throughout the Twin Cities metro
area.
A chain link fence does exist between the Harmony Learning Center site and the
residential home to the east. An existing tree is located directly to the east of the
proposed tower and would not be impacted by this proposal. However, the existing
conditions do not amount to sufficient screening. Sec. 44- 1328(3)f requires the
applicants to landscape the base of the tower and any accessory structures. After
working with staff the applicant has submitted plans to plant 10 American Arborvitaes
surrounding the ground equipment and fencing.
The applicant has submitted a rendering for the proposed screening of the ground
equipment and the base of the tower. The drawing shows the 10 American Arborvitaes
and both the equipment and base of the tower being screened by an 8- foot -tall fence.
The community design review board recommended adding concrete bollards to the
interior of the screening fence to help ensure safety around the equipment.
Sec. 44- 1328(3)g requires that towers be light blue, gray or another color shown to
reduce visibility. This proposed tower would need to meet this requirement.
Other Comments
If there is a prefabricated building it is required to be IBC listed. The information
provided by the applicant does not include the IBC listing. This is a Minnesota State
Building Code requirement and the city will not issue a building permit for the new
structure without the IBC listing.
The city requires a building permit for the installation of the telecommunications
monopole tower.
The 75' telecommunications tower must comply with all the requirements of the 2006
International Building Code.
A Minnesota registered structural engineer is required to review and sign off on the
plans submitted.
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Special inspection is required for concrete, rebar, bolting and welding.
Engineering Department, Fire Marshall and Police
No comment.
COMMITTEE ACTION
Plannina Commission
On May 19, 2009, the planning commission held a public hearing and tabled the review
of the application. On November 17, 2009 the planning commission recommended
approval of the proposed CUP. The planning commission requested the applicant look
at the possibility of locating the tower to Maplewood Covenant Church, 2691 White Bear
Avenue. The applicant chose to continue with the request at the Harmony site as stated
in the letter attached to this report.
Community Design Review Board
On November 11, 2009 the community design review board recommended approval of
the site and design plans for the proposed cellular monopole. The CDRB did
recommend the addition of concrete bollards around the interior of the fence to enhance
the safety of the structure.
SUMMARY
The applicant has stated that the school district is not willing to have the tower placed
elsewhere on their property. The applicant, therefore, would like to stick with their
original proposal and are requesting action. Staff finds the additional landscaping and
modifications of the tower design as good faith efforts at mitigating the impact of the
tower as much as possible.
RECOMMENDATIONS
A. Adopt the resolution approving a conditional use permit for the proposed 75 -foot-
tall wireless telecommunications tower and ground equipment. Approval is
based on the findings required by ordinance and subject to the following
conditions:
1. All construction shall follow the site plan approved by the city. The
community development staff may approve minor changes.
2. The proposed construction must be substantially started within one year of
council approval or the permit shall become null and void. The council may
extend this deadline for one year.
3. The city council shall review this permit in one year.
4. This conditional use permit is conditioned upon T- Mobile allowing the
collocation of other provider's telecommunications equipment on the
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proposed tower. T- Mobile shall submit a letter to staff allowing collocation
before a building permit can be issued.
B. Approval of the site and design plans stamped October 14, 2009, for a 75 -foot-
tall telecommunications monopole and ground equipment within the parking lot of
Harmony Learning Center at 1961 County Road C East. Recommendation is
based on the findings required by code and subject to the applicant doing the
following:
1. Repeating the review in two years if the city has not issued permits for this
project.
2. All work shall follow the approved plans. The community development
staff may approve minor changes.
3. The flush mount design for the telecommunications tower shall be utilized.
4. The lighting fixtures installed on the tower shall comply with city
ordinances and shall be approved by city staff.
5. An 8 -foot -tall cedar fence shall screen both the ground equipment and the
base of the tower.
6. The applicant shall provide cash escrow in the amount of 150 percent of
the cost of the landscaping before a building permit will be issued.
7. The applicant shall address the safety concern relative to the proximity of
vehicles by adding bollards internal to the fencing arrangement.
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CITIZEN COMMENTS
Staff surveyed the 32 property owners within 500 feet of Harmony Learning Center for
their opinions about this proposal. Of the nine replies, one had no comment, four were
in favor and four objected.
In Favor
1. As a T- Mobile customer, we look forward to better coverage in our home. (Flor,
203217 th Avenue East)
2. 1 am all for this. As a T- Mobile customer it would improve signal in my area which is
weak. (Grieman, 2621 Ariel Street North)
3. No problem with me. (Trepanier, 439 Birchwood Courts)
4. Since the family has T- Mobile phone service and since we have been experiencing
very poor service from our home, we support the installation 100 %. (AI- Ghalith,
1895 County Road C East)
Opposed
1. Two email's attached to this report. (Olson, 2005 County Road C East)
2. Email attached to this report. (Olson, 2045 17 Avenue East)
3. Email attached to this report. (Olson, 2027 17 Avenue East)
4. This report seems one - sided. What are the negative effects of a tele- monopole?
High EMF's are linked with many health effects. Nausea, skin irritations,
disillusionment and others. What will be T- Mobile's responsibility to this effect?
Zellmer, 1896 Kohlman Avenue)
No Comment
1. No comment. (Vaughn, 2725 White Bear Avenue North)
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REFERENCE INFORMATION
Site Description
Existing Use: School
Surrounding Land Uses
North:Kohlman Creek County Open Space
East:Single Family Home
South:Single Family Homes, vacant lots and commercial buildings
West:White Bear Avenue, commercial buildings and a church
PLANNING
Land Use:Planned Unit Development (PUD)
Zoning:Planned Unit Development (PUD)
Ordinance Requirements
Section 44- 1321(b)(2) requires a CUP for a communications tower at a school.
Section 44- 1327(13) requires the community design review board (CDRB) to make
recommendations on the plans for towers, utility, equipment or accessory buildings, site
plans and proposed screening and landscaping.
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Findings for CUP approval
Section 44- 1097(a) states that the city council must base approval of a CUP on nine
standards for approval. Refer to the findings in the attached resolution.
Section 44- 1326(a) states that the city council shall consider the following when
reviewing a CUP for a monopole:
1. The standards in the city code.
2. The recommendations of the planning commission and community design and
review board.
3. Effect of the proposed use upon the health, safety, convenience and general welfare
of residents of the surrounding areas.
4. The effect on property values.
5. The effect on the proposed use in the comprehensive plan.
Application Date
The city received the complete application for a wireless telecommunications tower on
April 23, 2009. The initial 60 -day review deadline was June 22, 2009. After the planning
commission tabled this application at its May 19, 2009 meeting, T- Mobile requested
three additional 60- review periods. The current review deadline is December 19, 2009.
PJ SEC2S \1961 Co Rd C \Monopole CUP \CC_121409
Attachments:
1. Location Map
2. Zoning Map
3. Land Use Map
4. Applicant's original letter of request,
5. Applicant's Engineer's letter, dated March 18, 2009
6. Proposed Coverage Maps
7. Site Plan, dated October 14, 2009
8. Applicant's letter, dated October 14, 2009
9. Design and Reliability of a Monopole Structure study
10. Valuation study
11. Rendering of existing conditions
12. Rendering of proposed fencing
13. Email from Linda Olson, dated May 4, 2009
14. Email from Linda Olson, dated May 5, 2009
15. Email from Glen Olson, dated May 4, 2009
16. Email from Dale Olson, dated May 4, 2009
17. Applicant's letter, dated November 23, 2009
18. ISD 622 letter, dated November 12, 2009
19. Planning Commission Minutes, May 19, 2009
20. Planning Commission Minutes, November 17, 2009
21. Community Design Review Board Minutes, November 10, 2009
22. CUP Resolution
23. Applicant's plans (separate attachment)
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Attachment 1
T- Mobile — Request for Conditional Use Permit and CDRB Review
Figure One — Location Map
City of Maplewood
NORTH April 8, 2009
Packet Page Number 104 of 186
Attachment 2
T- Mobile — Request for Conditional Use Permit and CDRB Review
Figure Two — Zoning Map
City of Maplewood
NORTH April 8, 2009
Packet Page Number 105 of 186
Attachment 3
T- Mobile — Request for Conditional Use Permit and CDRB Review
Figure Three — Land Use Map
City of Maplewood
NORTH April 8, 2009
Packet Page Number 106 of 186
Attachment 4
CONDITIONAL USE PERMIT APPLICATION
STATEMENT OF PROPOSED USE AND PROJECT DESCRIPTION
NEED FOR INCREASED COVERAGE IN MAPLEWOOD
T- Mobile USA is the United States operating entity of T- Mobile International AG, the
mobile communications subsidiary of Deutsche Telekom AG (NYSE: DT). Deutsche Telekom is
one of the largest telecommunications companies in the world, with nearly 120 million customers
worldwide. T- Mobile USA's headquarters are located in Bellevue, Washington with a Minnesota
office located at 8000 W 78th St in Minneapolis, Minnesota.
In 2006, the usage of cell phones met and then exceeded iandline phone usage and is now
the primary way Americans communicate by phone. One out of every eight American homes
13.6 %) had only wireless telephones during the first half of 2007; that number jumped to nearly
one out of every six (15.8) during the second half of 2007. To keep pace with the dramatic
increase in consumer demand on wireless networks in more residential areas, T- Mobile USA, Inc.
T- Mobile ") is making a committed effort to remedy and fill in areas experiencing spotty
coverage, poor call clarity and dropped calls.
The expanding wireless infrastructure is vital in providing quick assistance when
emergency situations arise. T- Mobile typically handles more than 60,000 emergency 911 calls
everyday across the country and the caller location system called Enhanced 911 ("E91 V) is
providing better connection between the emergency responders and distressed wireless callers.
E911 ensures that each emergency wireless call is routed to the most appropriate dispatch call
center while also providing a call -back number to the dispatcher as well as information about the
approximate location of the distressed caller. To fully support the E911 system capabilities and
to enhance public safety in the residential neighborhoods and shopping area surrounding
Harmony Learning Center, T- Mobile's engineers have selected Harmony Learning Center as the
best location option within T- Mobile's desired coverage radius.
T- Mobile and its affiliates have acquired licenses from the Federal Communications
Commission ( "FCC ") to provide personal wireless service throughout the United States. These
licenses include the City of Maplewood and the remainder of the Minneapolis —St. Paul
metropolitan area, as part of an integrated nationwide network of coverage.
LOCATION AND DESCRIPTION OF PROPERTY
The subject property of the Conditional Use Permit application is the location of the
Harmony Learning Center parking lot, the address of the site is 1961 County Road C,
Maplewood, Minnesota 55109. The legal description of the subject parcel is included with this
application as Exhibit C: Harmony Learning Center Legal Description. The Harmony Learning
Center property is used as an adult education center and is designated as an institutional /school
use in the Land Use map. The property is owned by Independent School District No. 622 and is
located at the intersection of County Road C and White Bear Avenue.
Packet Page Number 107 of 186
Attachment 4
PROPOSED TOWER
T- Mobile Central LLC is proposing to erect a seventy -five (75) foot wireless
communications tower to enhance T- Mobile's digital network within the nearby residential
neighborhoods and also better in -car coverage along White Bear Avenue and County Road C.
The proposed tower will replace the existing light pole in the parking lot of Harmony Learning
Center. T- Mobile's antennas are to be mounted above the light fixture with a centerline of
seventy two feet and six inches (72' — 6 "). The monopole is designed to structurally support the
collocation of an additional carrier's antennas, and also support the mounting of parking lot light
fixtures to illuminate the parking lot. Additionally, a four (4) foot tall lightning rod will be
attached at the top of the monopole.
The monopole will be designed in accordance with the Electronic Industries Association
Standard EIA- 222 -F, "Structural Standard for Steel Antenna Towers and Antenna Supporting
Structures." This standard is modeled after the ANSI A58.1 standard, which is now known as
ASCE -7. A monopole is theoretically designed to collapse upon itself in the event of an unlikely
tower failure.
T- MOBILE'S ACCESSORY EQUIPMENT
T- Mobile's accessory equipment will be located at the base of the monopole on the grass
berm. T- Mobile is proposing, for security reasons, to enclose the accessory ground equipment
within an eight foot (8') tall chain link fence and to line three strands of barbed wire along the top
of the fence. Since there is no existing vegetation on the land berm where the equipment will be
located, T- Mobile is not proposing to add landscaping to the site.
TYPICAL PROCESS FOR SITE LOCATION
When T- Mobile becomes aware of a need to increase coverage in a specific area, Radio
Frequency (RF) engineers generate propagation studies to determine the location needs specific to
the area such as the required height and desired latitude and longitude. In determining site
requirements, T- Mobile's RF engineers consider the area topography, the location of existing
antenna towers, surrounding obstructions and coverage and capacity needs. RF engineers then
identify a Search Ring which is a geographic area which potential sites may be located to
effectuate the maximum amount of coverage to the desired area.
Once the Search Ring is identified, T- Mobile employs a site acquisition specialist to
locate the possible sites within the Search Ring. The site acquisition specialist first looks for
existing towers within the search ring where T- Mobile can collocate its antennas. Collocation on
an existing tower is preferred because it cuts the cost of new construction and minimizes the
number of towers in a local zoning jurisdiction. If no existing towers are available for collocation
within the Search Ring, the site acquisition specialist then looks for the best option for locating a
new tower that will satisfy the local zoning requirements and that can be easily camouflaged in
the surrounding area. In planning for the construction of the new tower, T- Mobile's construction
architects and engineers, have designed a tower that will allow for future collocation of an
additional wireless carrier's antennas.
Packet Page Number 108 of 186
Attachment 4
SELECTION CRITERIA FOR HARMONY LEARNING CENTER SITE
After generating a propagation study, T- Mobile's RF engineers identified the need for in-
building coverage to the neighboring residential and commercial areas and also better in -car
coverage along County Road C and White Bear Avenue. A map of the desired coverage area for
this Maplewood Site can be viewed at Exhibit E: Letter from T- Mobile's RF Engineer. There are
not any existing towers available for collocation within one -half mile of the Harmony Learning
Center. Harmony Learning Center was selected for its location near the center of the issued
desired coverage area and also to meet the zoning regulations of the City of Maplewood.
T- Mobile and the site acquisition specialist met with representatives from the School
District to come up with a tower designed to meet the zoning requirements and T- Mobile's needs,
but also a structure that would minimally impact the use of Harmony Learning Center. The
proposed monopole and ground equipment have been designed to blend in with the parking lot
light fixtures. The Harmony Learning Center location is a good site for the future collocation of
an additional carrier, thereby reducing the need for a tower in the future while also meeting T-
Mobile's needs to provide better service to residents and visitors to the community.
TYPICAL ACTIVITY AT A T- MOBILE SITE LOCATION
The proposed antenna and equipment will not be staffed on a daily basis. Upon
completion of construction, the site will require only infrequent site visits (approximately one to
four times a month). Access to the property from County Road will be over the existing parking
lot via a fifteen (15) foot wide access easement. The site and operations will be self - monitored by
the network operations center with a remote connection that will alert personnel to equipment
malfunction or a breach of security.
BUILDING AND CONSTRUCTION STANDARDS
The proposed facilities will be designed and constructed to meet applicable governmental
and industry safety standards. Specifically, T- Mobile will comply with all FCC and FAA rules
regarding construction requirements, technical standards, interference protection, power and
height limitations, and radio frequency standards. Any and all RF emissions are subject to the
exclusive jurisdiction of the FCC which sets and enforces very conservative, science -based RF
emission guidelines to protect public health. T- Mobile operates all its wireless facilities well
below FCC requirements.
CONCLUSION
T- Mobile looks forward to working with the City of Maplewood to bring the benefits of
seamless wireless coverage and enhanced E911 capabilities to its residential neighborhoods. The
addition of this site will ensure uninterrupted superior wireless service to the residential
neighborhoods around Harmony Learning Center and therefore provide greater competition in the
marketplace.
Harmony Learning Center
1961 County Road C
Maplewood, MN 55109
Packet Page Number 109 of 186
Attachment 5
Memorandum
To: Kelly Swenseth Real Estate and Zoning
From: Thierry Colson, Senior RF Engineer, T- Mobile USA
Date: 3118/2009
Re: Harmony Learning Center, Maplewood, NIN (A1N0609C)
I am the Senior Engineer responsible for the design and location of this proposed site. I have been
doing wireless network design for 13 years, and have planned and built hundreds of sites. It is my
intention to describe the goals and objectives of this particular location and to examine the other
possible locations we've considered in this area.
I have attached a map of T- Mobile's current site locations in the Maplewood and surrounding area.
Also indicated on this map is the proposed site at the Harmony Learning Center (AiN0609C).
Our primary objective with this site is to provide new in- building and in -car coverage in the City of
Maplewood. It's important that this new coverage will link and complement the existing coverage.
It's also important that we minimize the potential overlap in areas where the existing coverage is
already an acceptable quality. Our target area is roughly bounded by Hazelwood Street on the West,
Beam Avenue on the North, McKnight road on the East, and Hwy 36 on the South. Currently in this
area there is very poor, or none in- building coverage.
I have attached a map that is a computer generated depiction of our current coverage in our target
area. The color scheme represents the general strength of the signals generated by our network. The
green areas are the strongest, and represent a signal strong enough to penetrate most residential
buildings. The yellow is typically strong enough to provide in-car service. The last signal level
displayed is the grey, and indicates areas where the signal is strong enough for outdoor coverage.
I have also attached a map using the same color scheme that depicts the coverage of our proposed site
on the Harmony Learning Center Property. Comparing these two maps and the improvement in both
the amount of our coverage and the strength of that coverage is very apparent.
For reference, I've also attached a map depicting the coverage as it would be if we were to abandon
the Harmony Learning Center Property site, and collocate on the proposed Water Tower, located
south of Hwy 36 on Cope Avenue E. This plan to locate on the Water Tower has two drawbacks.
First, this location is overlapping the existing coverage from our existing sites to the east (AIN0I 10
and AIN0057). Secondly, it does not provide as much new coverage in the Northeastern portion of
our target area as our proposed site does.
The frequencies used by our equipment will be restricted to the bands as follows:
Transmit: PCS B block (1950 to 1964), PCS C4 Block (1980 to 1985), AWS R3 -E (2140 to 2145)
Receive : PCS B block (1870 to 1885), PCS C4 Block (1900 to 1905), AWS R3 -E (1740 to 1745)
Packet Page Number 110 of 186
May 93, 2009
These bands apportioned to T- Mobile by the FCC are well isolated from other bands used by public
safety communication systems. There have been no incidences of interference with public safety
systems on our existing sites, or any interference with consumer radio, television, or similar services.
The license from the FCC states that T- Mobile cannot transmit outside of the above noted assigned
frequency blocks. One of the penalties listed is loss of our license. We take interference very
seriously, and in the rare event that any interference occurred, we would work to correct it as quickly
as possible.
Packet Page Number 111 of 186
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Attachment
October 14,2OO9
City ofMaplewood
Attn: Mr. Michael Martin, Manner
1830 County Road 8East
Maplewood, K4N551U9
Chairperson Fisher and Members of the Planning Commission,
On Tuesday, May « the Maplewood Planning Commission conducted a public hearing fn[l-MobUet
Conditional Use Permit application to erect a 75-foot-tall wireless communications tower on leased land
from Independent School District No, 622 at the Harmony Learning Center located at 1961 County Road
CEast. Prior to the public hearing, it was determined by City Planning staff that T- Mobile's proposal met
all of the ordinance criteria regarding the tower height and location. However, there were concerns by
some members of the Planning Commission, and adjacent neighbors, regarding the aesthetics, safety
and location mf the proposed facility on the subject property, |n addition, the Planning Commission
requested that T-Mobile look into the feasibility of alternate locations for the communications facility,
As was requested bythe Planning Commission, Dennis Sullivan, Director of Business Services and Mike
Boland, Supervisor of Operations/Health & Safety/Grounds, for ISD #622 were approached about
shifting T-Mobile's proposed communications facility to either the northeast or northwest corners of
their property, They declined tV move the proposed tower location stating that they were satisfied with
the proposed location as it would not interfere with their daily operations,
T-K4oh|!e was also asked bo evaluate the Hazelwood Professional Center, which ba4 story off Ice
building located at 2785 White Bear Ave., and the Premier Bank building, which is located at 2866 White
Bear Ave., as possible alternate locations for their communications facility. Due iu the combination of
the heights and locations of these buildings, T-Mobile has determined that they are not viable
candidates for rooftop installations.
Linda Olson, adjacent property owner to Harmony Learning Center, requested that T-Mobile investigate
the Maplewood Covenant Church, located at 2691 White Bear Ave., as a potential alternate location,
While a 75-foot-tall tower on the Maplewood Covenant Church property would provide similar coverage
to that provided by the proposed tower at the Harmony Learning Center, T-Mobile did not pursue this
church location as its primary candidate for several reasons. First, l-Mobi|e was concerned where the
placement of a new tower would need to be located on the property in order to meet the 100 foot
Packet Page Number 115 of 186
setback requirement from the adjacent residential property line. This would require the tower to be
located in an undeveloped portion of the property, and potentially restrict any future development of a
portion nf their property. Second, T-K80bUe|sproposing to replace on existing light pole at the Harmony
Learning Center. Because there are no existing light poles to replace on the church property, it would be
necessary tVintroduce a new structure oD the church property that, inT-Mobi|e's opinion, would have
just as much exposure to residential dwellings, and White Bear Avenue, than the proposed structure at
the Harmony Learning Center, F|Ra||y,T'N40bi|e had worked with Independent School District 0o. 622 in
the past to develop telecommunication facilities on School District property and had general lease
language in place.
In an effort to make the proposed communications facility at the Harmony Learning Center more
aesthetically appealing, T'K4Vbi|eis proposing to replace its standard triangular antenna installation with
a flush mounted installation. |n addition, 7-WlobUm would enclose the compound with aneiOht-fnot'taU
cedar fence or, should the City prefer, they can enclose the base of the tower with an eight-foot-tall
cedar fence and locate the radio equipment within an equipment enclosure next to the tower base and
having a brickfa{ade painted to blend in with the existing Harmony Learning Center school building
located on the property.
Information regarding the safety of the monopole design has been included with T-Mobile's
supplemental material. On January 12, 2007, a property value impact study regarding cellular phone
towers in the Twin Cities 13 County Metropolitan Area was completed for T-Mobile. A copy ofthis
report has also been included to help address any questions or concerns regarding the effects of
communication facilities on property values.
Sincerely,
4V
Amy
FkAHC Corporation
74OU Metro Hhd, Suite 26U
Edina, MNS5439
Office: 952.831.1043
Mobile: 612.802,0452
Packet Page Number 116 of 186
Attachment 9
WAIMM LIAMMWIPM
ENDEAVORS
ffiyf
The Experienced Point of Wow
March 2, 2007
Reference: Design and Reliability of a Monopole Structure in the Telecommunication Industry
Fall Zone Radius
Quality of Steel and Fabrication of a Monopole Structure
In response to your inquiry regarding the design and anticipated reliability of a monopole structure:
I, The monopole structure is designed to meet the requirements of the ANSI TWEIA 222F
June, 1996) titled Structural Stanclai&Jbr Steel Antenna Toiiers andAntenna Supporting
Structures and mostly recently published ANSI/EIA-222-G (August 2005) titled Structural
Standard for Antenna Support Structures and Antennas. It also meets or exceeds the
requirements of the International Building Code and the Manual ref Steel Constructioi? ASD
acrd RFD by the American Institute of Steel Construction. Furthermore, the foundation and
anchor bolts meet the requirements of the American Concrete Institute's Bifilcling Code
Requirementv,for Structural Concrete (ACI 318-05), The pole itself is also designed to meet
the provisions of the American Society of Civil Engineers (A.S.C.E.) Design of Steel
Transmission Pole Structures, which was just recently published (2006) as a design standard.
1 Based on the location of this structure and the applicable design codes, the basic design wind
speed of fastest mile and/or 3 second gust is used to deign the structure. An additional case
with ice is also checked based on past historical data on ice accumulation in the area. The
specified wind speeds exceed the 50-year maximum anticipated wind velocity at 33 fit above
ground level. Additional factors are applied to increase the wind loading, e.g., a gust
response factor is imposed in order to account for sudden changes in wind speed a height
coefficient to account for increasing wind speed with height, and an exposure coefficient.
Based on these conservative coefficients, the structure could in fact survive even greater
wind loads than the basic design wind speed without any failures.
3. The monopole structure design is controlled by wind induced loads, however, earthquake
induced loads are also evaluated with all building code requirements being satisfied.
Vertical loads (i.e., gravity loads) are minimal on these types of structures, approximately
20% of the maximum capacity.
7616 Jenther Drive
Engineered Endeamrs, lire, Mentor, OH 44060
Phone (440) 918-1101 4 Fax (440) 918-1108
Packet Page Number 117 of 186
Reference: Design and Reliability of Monopole Structure in the Telecommunication Industry
Fall Zone Requirement
Quality of Steel and Fabrication of a Monopole Structure
2
4, The design and loading assumptions, which are used for the analysis of these structures, are
very conservative in nature when compared to other building codes; as a result, structural
failure is highly improbable,
5. Failure of a steel monopole structure is defined as being that point at which the induced
stresses exceed the yield strength of the material. At this point, deflections will be induced
in the structure, which will no longer be recoverable once the load has been removed.
Hence, a permanent deflection in the monopole would exist,
6. The induced loads must be sustained for a long enough period in order that the structure has
time to respond to the load without its removal. Monopoles are flexible, forgiving structures,
which are not generally susceptible to damage by impact loads such as wind gust or
earthquake shocks,
7. As the structure leans over from the induced loads, it presents a markedly reduced exposure
area for the development of wind-induced forces. This would result in the lowering of tile
applied forces and, therefore, the reduction of stresses and a halting of the structural
deflection,
Hypothetically, let's assume that a pole becomes overloaded, The typical consequence of
this overloading is "local buckling" where a relatively small portion of tile shaft distorts and
kinks" the steel. Upon the removal of the applied load, the structure will not return to a
plumb position. This does not cause a free falling pole. Even though the buckle exists, the
cross section of the pole is cable of carrying the entire vertical load. As a result, wind
induced loads could not conceivably bring this type of structure to the ground due to
the excellent ductile properties, design criteria, and failure mode. In the event of an
unlikely failure, theoretically, the monopole is designed to have a high stress point at an
intermediate height. This will keep the monopole structure within a certain fall radius.
9. This monopoles is theoretically designed to collapse upon itself in the event that a
catastrophic circumstance arises, however this type of failure has never occurred on an EEI
tapered tubular monopole structure. The initial failure point or high stress point of the
monopole can be specified at certain elevations. The structure was designed so that the
stresses in the Lipper section of monopole are greater than the stresses in the bottom sections.
The upper section fails and collapses onto the bottom section producing significantly less
wind area, hence decreasing the loads applied to the structure, As a result, the structure
does not "free fall" to the ground and stays within the compound area.
10, Further proofs to the integrity of these structure-types are the fact that all EET monopole
7610 Jenther Drive
Engineered E Inn. Mentor, OH 44060
Phone (440) 918 -1101 + Fax (440) 918-1108
Packet Page Number 118 of 186
Reference, Design and Reliability of Monopole Structure in the Telecommunication Industry
Fall Zone Requirement
Quality of Steel and Fabrication of a Monopole Structure
structures in the Florida region withstood the direct impact of Hurricane Andrew with
absolutely no structural damage reported. Wind loading was reported to be in the range of
100 -120 MPH. Most recently, all EEI monopoles in the Wilmington, NC region withstood
the force of Hurricanes Bertha and Fran, which had wind speeds of 105 ]UPHand wind gusts
of 115 hIPH.
11. In another incident, an EEI monopole withstood the impact of a run away bulldozer, which
rammed the monopole at the base. The monopole stood firm with only a dent in the shaft.
After field repairs, this monopole is still in service and performing to its design capacity.
12. EEI has never experienced a structural failure due to weathered induced overloading. EEI
personnel have over 75 years combined experience in design and fabrication of these types
of structures,
In response to your inquiry regarding the quality of steel and fabrication of a monopole structure:
l) The monopole is fabricated fi ASTM A572 Grade 65 material with a controlled
silicon content of 0.06% maximum to promote a uniform galvanized coating. The
base plate material is fabricated from A871 Grade 60 material. All plate material
meets a Charpy V -Notch toughness requirement of 15 ft -Ibs g, -20' Fahrenheit. By
meeting the strict toughness requirement, the monopole is best suited to resist the
cyclic /fatigue type loading (i.e., wind induced loading) these structures exhibit. The
toughness specification is based on 35 years of taper tubular poles being designed
and manufactured for the electrical transmission and communication industries.
2) Anchor bolts are fabricated from A615 Grade 75 material. The bolts arc 2 ltd in
diameter, made from #18J bar stock. All threads are rolled. Anchor bolts come
complete with two (2) A194 grade 2H hex nuts. The anchor bolt material must also
meet a Charpy V -Notch toughness of 15 ft -Ibs OW -20° Fahrenheit, to resist the
cyclic /fatigue type loading (i.e., wind induced loading) these structures exhibit.
EEI guarantees the duality of steel used on the entire monopole. Material Certifications
Mill Test Reports) are available on all material at the time of fabrication. The toughness
requirement should be taken very seriously, for over the lifetime of the structure not having this
toughness requirement, "toe" cracks may occur at the base of the structure and the structure could
ultimately fail.
Fabrication of the monopole is performed in accordance with the provisions of the AISC
Manual of Steel Construction and ASCE's Design of Steel Transmission Pale Stractroes. All
7610 Jenther Drive
Engineered En(leavors, Ine. Mentor, OH 44060
Phone (440) 918 -1101 4 lax (440) 918 -1108
Packet Page Number 119 of 186
Reference: Design and Reliability of Monopole Structure in the Telecommunication Industry
Fall Zone Requirement
Quality of Steel and Fabrication of a Monopole Structure
welding and inspection is in accordance with the American Welding Society's Specification DL I -
latest revision. Testing and inspection reports are available upon request at the time of fabrication.
In conclusion, due to the aforementioned items, EEI's monopole structures have not
experienced "free fall" type failure due to wind or seismic induced loads. I hope that these
comments address the issues, which you might encounter relative to the anticipated performance of
monopole structures and quality of steel and fabrication. However, I will be most happy to answer
any specific questions, which you might have,
Sincerely,
Engineered Endeavors, Inc.
I'dichaol R. Morel, P J,
Vice President of Engineering
DigineeredDideavors, Inc.
YON
REGISTERED ' I
Pf1OFr&91ONA1.
1) 1 202S
CPM10 V
7610 Jenther Drive
Mentor, OH 44060
Phone(440) -1101 + Fax (440) 918-1108
Packet Page Number 120 of 186
EMERSOU,99ENGINEEREDENDEAVORS
INCORPORATED
Y1w Expedenced Polo( vfVlov
Fall Zone Calculation
In order to calculate the height of the hinge point or high stress area on a monopole structure to fall
within a specified fall radius, the following equation can be applied.
t =
2H
where:
x = Height to theoretical high stress, ft
H Height of structure, ft
FR = Fall radius, ft
Notes:
1. Monopoles are very flexible, forgiving structures
2. EEI's tubular monopoles have never experienced a "free fall" type failure due to wind
induced loads
3. As the structure deflects, it creates a markedly reduced exposure area, therefore, lowers the
applied forces
4. Design criteria is very conservative
5. Due to gust factor, height coefficient, and exposure factor, the structure could in fact survive
even greater wind than the specified basic wind speed
6. Due to the ductility of the steel, failure is defined as permanent deflection in the pole
7. Initial failure points can be designed at specific locations
7610 Jenther Drive
Engineered Entleavors, late. Mentor, OH 44060
Plime (440) 918-1101 + Fax (440) 918-1108
Packet Page Number 121 of 186
V
WT
7610 Jenther Drive
Engineered Endeavors, Itte. Mentor, OH 44060
Phone (440) 91p F#abWWM4 X8186
Attachment 10
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2
3655 Plymouth Boulevard, Suite 105
Plymouth, MN 55446
763-525-0000 twin
763 fax
January 12, 2007
Eric Engen
T-Mobile USA
Development Manager - Central Region
N19 W24075 Riverwood Drive, Suite 100
Waukesha, Wisconsin 53188
RE: Property Value Impact Study -
Cellular Phone Towers
Twin Cities 13-County Metropolitan Area
Minnesota and Western Wisconsin
Dear Mr. Engen:
llrfndpaJs
Paul G, Bakken, MAL MS, CCIM
Cletus C Lied), MM
Thomas J, Day, MAI, SRA
David S. Reach, MAI
Scott F. Muenchow, MAI
Michael A. bowoik, MAI
As requested, the appraisers have completed a Property Value Impact Study to
ascertain whether cellular phone towers have an impact on neighboring residential
properties. This report provides a summary of the analysis for the Property Value
Impact Study.
We have considered four study areas that are improved with residential properties
that are near cellular phone towers, The study areas were analyzed to determine
whether there is market evidence indicating that cellular phone towers have an
impact on the market value (or selling price) of the neighboring residential
properties, The following steps were employed in the analysis:
L Identify locations in the Twin Cities 13-County Metropolitan Area where
residential properties are located in dose proximity to cellular phone towers.
The neighborhoods chosen include owner occupied residential properties,
which are fairly homogeneous (in terms of age, style, size, view, amenities,
etc.). This will allow for better comparison based on proximity to the cellular
phone tower.
2. When there are an adequate number of comparable sales within the study
area, we have conducted a paired sales analysis. This analysis compares the
sales prices of individual homes located near a tower to the sale prices of
similar homes not located in close proximity to a tower.
Packet Page Number 123 of 186
3. Interviews have also been conducted with sales agents and buyers of
in dose proximity to a cellular phone tower to determine if theproperties
presence of the tower had an impact on the sale price.
We also identified three new housing developments situated near cellular phone
antenna sites. In this regard, we interviewed developers and sales agents that are
marketing the developments to determine any impact by the neighboring towers.
In all study areas, our findings indicate there is no measurable difference in the
market value (or selling price) between properties that are near cellular phone
tower (s) and those that are farther away from the tower (s). Therefore, it is our
conclusion that cellular phone towers do not have a measurable or identifiable
impact on residential property values.
Feel free to contact me if you have any questions or concerns.
Respectfully submitted,
THE VALUTION GROUP, INC.
WA Zk-,
Scott F. Muenchow, MAI David S. Reach, MAI
Nfinnesota Certified General Real Minnesota Certified General Real
Property Appraiser #4000872 Property Appraiser #4000648
Wisconsin Certified General Real
Property Appraiser #635-010
Packet Page Number 124 of 186
Page 1 of 3
Attachment 13
Michael Martin
From:LINDA OLSON [lindamae5185 @msn.com]
Sent:Monday, May 04, 2009 3:32 PM
To:Michael Martin
Cc:Cherryl Kurkoski; Ann Flor; Ananth Shankar; Dale Trippler; Diana Longrie; Matthew
Ledvina; Matt Wise; Tom Ekstrand; Will Rossbach; mlapitz @hotmail.com;
mepretzel @hotmail.com; trlapitz @gmail.com; ruth.kranick @lacek.com;
ekstedtfamily @hotmail.com; stevekranick @msn.com; littlelady @pressenter.com;
dale.olson @thomson.com; ekstedt@minnehahaacademy.net; gleno29 @hotmail.com
Subject:FW: T- Mobile Tower at Harmony Learning Center
Follow Up Flag: Fallow up
Flag Status:Completed
Monday, May 4th, 2009
Michael Martin
Planner
City of Maplewood
This is in response to your request for feedback on the proposed 75 foot T- mobile tower to be
located in the middle of the Harmony Learning Center Parking lot - and about 75 feet away from
my home.
As owner of all of the property located immediately adjacent and to the east of this site, T- Mobile
has chosen the most obnoxiously possible placement on the entire Harmony site for this tower.
The only location that could more negatively impact my property, land and home would to be to
locate this tower further east on this parking island, or further northeast between the corner of the
Parking Lot and 1st base in the Baseball field. Then this tower would be in full view of the biggest
window in my kitchen.
As a homeowner, I cannot strongly enough object to this placement of this tower. The proposed
75 foot tall tower will be visible from every window in my house on the north and west sides, and
it will clearly overstory any vegetation growing along the fence between my yard and the Harmony
school parking lot. That tower will dominate every corner of my entire back yard. It will also
overstory and dominate all of the trees and other residential lots to the east and south of this site.
As a resident, I am not at all comfortable with placing this tall utility smack in the middle of such a
large open space. Putting this cell -phone tower in the middle of a large parking lot located between
two wetland areas does not seem to be very practical. With the large Ramsey County Wetland to
the north, the Casey Lake storm drainage area and Casey Lake Park (the largest park in the City of
North St. Paul) to the east, and the Wetlands behind Bachmans to the south, this makes very little
sense. This is a wildlife corridor to deer and other creatures that pass between the wetlands
and cross County Road C - mostly through my front yard. In addition, this parking lot is located
virtually at the bottom of a natural depression created between Bittersweet on the west and
McKnight on the east. This placement makes little sense when the immediately surrounding areas
are considered.
As a taxpayer to ISD 622, I can understand why a lease with T- Mobile would be financially
agreeable to the School District, especially if T- Mobile is also going to pay for all of the electricity
and maintenance to the new parking lot lights, in addition to what I hope is a generous Lease
Packet Page Number 127 of 186
511212009
Page 2 of 3
amount. However, I wonder if the School Board has given any other considerations to the
ramifications of this placement on this site.
As a parent, I cannot think of a placement more obnoxious and obvious to all of the ALC students
and others who use this facility, including the T -ball, softball and baseball players from the North
St. Paul Athletic League who use the ballfield. Open exposure of this tower base is also NOT
advisable to all of the surrounding residents and their children who use this parking lot and the
adjoining recreational space.
I am a T- mobile customer. I have NEVER had drop -out problems with my cell phone from
anywhere in my house or my yard. Cell phone coverage from both the nearby North St. Paul
Water tower and the tower by the Sheet metal Workers union seems to be more than adequate for
this site.
From the maps supplied in my mailing, it seems to me that this tower is NOT going to completely
cover all of the areas which are projected to need better service. One better and less obtrusive
location is behind Les's Superette, near the dumpsters and in the Maplewood Covenant Church
Parking lot. Other locations to fill the proported customer residential needs means perhaps this
tower should be located further north on White Bear Avenue - perhaps behind the Premier bank.
Another area to site this tower that might better serve the neighborhoods in need might be on one
of the higher elevations on the north side of Casey Lake - perhaps even in Casey Lake Park.
Have options on the West side of White Bear Avenue, at the top of the hill near the soccer fields
been investigated?
Regardless, it appears to me that other towers are going to have to be installed within a quarter -
mile radius from this tower within both North St. Paul and Maplewood to meet the proported needs
of the T- Mobile resident customers who will not be able to benefit from this tower.
Other cell phone towers located in the City of Maplewood have been placed in corner areas, not
smack in the open center of large residential, school and wildlife areas. They have also been
surrounded with various objects and designed to be unobtrusive wherever possible. The T- Mobile
Tower located behind the Steelworkers Union building, less than a mile away, is placed very close
to the building and next to the Dumpsters.
The argument that better cell phone coverage is needed for car service in this area is going to fall
upon my deaf ears - especially since cell phone usage while driving in the car is such a problem
issue. Reference all Drivers using the cell phone on County Road C and White Bear Avenue while
driving now.
Is the goal of T- Mobile to eventually install cell phone towers every half -mile within this city area to
provide full and unlimited coverage to every geographical depression in the city? How many more
towers are being discussed for future installation in the City of Maplewood? What is being planned
for the adjoining City of North St. Paul?
This may be the best place for a new tower from T- Mobiles corporate viewpoint simply because this
site is so open and easily accessible. Placing this tower on grade in a flat, open space and next to
curb and gutter must seem ideal. But placing this IN THE MIDDLE OF THIS PARKING LOT is the
most obnoxious and intrusive location possible to both residents and users of this facility.
This design may be best for T- Mobile because it offers the cheapest possible construction costs.
Surrounding this tower with an 8 foot high chain link fence, topped with 3 strands of barbed wire,
and NO Landscaping - simply because "none exists ", is the cheapest possible and most obnoxious
at grade design possible. And the ONLY community enhancement or 'improvement' to the site
being proposed is to add parking lot lights, which easily can be obnoxious all by themselves.
Finally, if this tower MUST be placed on the Harmony Learning Center site, for what I must assume
are financial considerations to the school district, then there are other locations on the property
Packet Page Number 128 of 186
511212009
Page 3 of 3
that must be considered.
First, it must be placed MUCH CLOSER to the building. Smack in the center of such a large,
exposed open space in a residential area is simply not acceptable.
Other areas on the Harmony School site that should have been considered are near the north side
of the building. Any location on the north side of the building could be more easily tied into the
exsisting site and be landscaped to create a much less obtrusive structure. Another option is the
hill immediately next to the intersection on the north -east corner of White Bear Avenue and County
Road C, where the old Maplewood School was originally located, would provide a natural elevation
that would not only raise the base of the tower and increase the range of the signals, but be much
easier to landscape and conceal the base and infrastructure. This location would still be accessible
to utility vehicles from the existing utility parking area located on the south side of the building.
As outgoing Chairperson of the Community Design Review Board, my first reaction to this letter
from the City was that this had to be some kind of a sick joke. Is placing this monstrosity next to
my home is my repayment for choosing to take a break from nine years of continuous, dedicated
and unpaid volunteer in service to the City of Maplewood? Staff has clearly not taken any overall
residential Community Impact into consideration by promoting the placement of this tower. Do all
of the lessons learned over the last decade about cell phone tower placement within the City of
Maplewood have to be revisited?
And fair warning - the "experienced' T- Mobile engineer who submitted this proposal is going to
have a serious uphill fight with me to justify both the proposed placement and design of this
tower.
I VOTE NO!!!!
Linda Olson
Active Volunteer and Current Chair
Community Design Review Board
Citry of Maplewood
Mrs. Linda Mae Olson
Mr. Larry Gold
Property Owners and Residents
2005 East County Road C
Maplewood, Minnesota
lindamae5185 @msn.com
Linda M. Olson
Engineering Aide II
Dept of Public Works, Bridge Division
City of St. Paul
651- 266 -6185
linda.olson @ci.stpaul.mn.us
Packet Page Number 129 of 186
511212009
Page 1 of 2
Attachment 14
Michael Martin
From: Linda Olson [lindamae5185 @msn.com]
Sent: Tuesday, May 05, 2009 11:41 PM
To: Tom Ekstrand
Cc: Michael Martin; DuWayne Konewko; Ananth Shankar; Matt Ledvina; Matt Wise; Rossbach; Diana
Longrie
Subject: Re: T- Mobile Tower at Harmony Learning Center
Tuesday, May 5, 2009
Please run all of my comments, sarcastic, critical and otherwise. My initial e -mail covered everything I could
think of in the few days I had between receiving the mailing from the city and meeting your deadline for
resident submissions. I would rather have all of my observations out there now so others can consider my
comments and ponder the issues this proposed cell -phone tower raises before the matter becomes a single
yes or no issue.
1 knew the timing on this proposal would be close as to whether I would be reviewing this as the sitting Chair of
the CDRB or not. That is one reason I threw so many of my arguments into that e -mail. I am not opposed to
T- Mobiles attempts to improve their cell phone coverage, nor am I opposed to cell phone towers as a general
rule. I am, in fact a T- Mobile user. However I am very unhappy with the careless placement and design of this
particular tower, and I can assure you that even if I was not an impacted resident, I would not approve of
placing this tower in this place on this site with this current design.
Presiding as Chair of the CDRB over this issue does present a clear conflict of interest. 1 am grateful that I
will be able to present my viewpoints from the audience, and not have to worry about running the meeting and
managing the gavel, motions, audience and camera at the same time.
During a simple drive - around our city after work tonight, I easily located the following cell phone towers or
antenna clusters:
1. The Sheet Metal workers Union site - just south of Hwy 36 a very large tower located about
15 feet from a building, next to a fence and the dumpsters on the back corner of a parking lot,
just south of Hwy 36.
2. a cluster of Antenna on top of the Tallest North St. Paul Water Tower located directly south near Ariel Stree
and south of Hwy 36.
3. a cell phone tower just south of Hwy 36 between the frontage road and the Gateway Trail, across the street
from the North St. Paul Public Works storage site.
4. a cluster of antenna located on top of the older North St. Paul Water Tower on 14th Avenue near
Richardson School.
5. cell phone towers and antenna located on top of the Emerald Inn by 694, east of White Bear Avenue.
6. another cell phone tower located just north of County Road D behind the Midas Muffler Shop (next to the
Old Best Buy) and south of 694.
7. 1 have not yet visited the T- Mobile tower called Al N0050A located north of Hwy 36 and south of Gervais,
and west of Clarence. According to the submitted, that tower appears to be about 1.5 miles from my home.
If T- Mobile has a One -mile radius of coverage from all of these existing tower locations, then my home is
currently overlapped with coverage from three of these existing structures. If T- Mobile requires a half -mile
Packet Page Number 130 of 186
511212009
Page 2 of 2
radius for cell phone coverage, then this city isin for owave of new cell phone tower construction.
I'm still having trouble with the comment that ... "we had no prior meeting with T-Mobile on this site selection
before they presented their application for the tower. We will have to review it like any application we receive
and weigh the pros and cons of this propusa|." |t seems horne that city staff should ot least speak with an
applicant prior to spending taxpayer time and money reproducing, mailing and distributing proposal letters,
plans and maps for review and resident feedback. The number of people who have told nne they either
received or have seen this mailing is increasing daily, and I wonder if it this is standard procedure - to take
what an applicant submits and just put it out there in the community, before having any kind of internal
discussion -or even a phone call with the applicant first. Placing the burden of review first upon the
community seems to have the potential for creating unnecessary confusion and conflict.
Finally, just for the heck of it, I drove through most of the southern part of White Bear Lake adjoining our city
tonight, and I was unable to locate a single cell phone tower visible from my car windows. They have hidden
their cell phone towers very well.
Linda Olson
Resident
2OO6 East County Road C
Maplewood
Packet Page Number 131of180
Page 1 of 1
Attachment 15
Michael Martin
From: Glen Olson [gleno29@hotmail.com]
Sent: Monday, May 04, 2009 10:09 PM
To: Michael Martin
Subject: T- Mobile cell tower at Harmony
Mr. Martin,
As a T- Mobile customer with poor service in my house, I would be pleased to have better service.
But as a nearby landowner to the proposed site, I have some serious questions and concerns. The
letter enclosed in the notice mentions that other companies could potentially rent space on the new
tower from T- Mobile. What I don't see is much information or consideration about T- Mobile
using other existing structures. The Maplewood water tower at Hwy 36 is just .7 mile from
Harmony. It is practically visible from my yard and at a higher elevation. Unfortunately the B &W
map copies were insufficient to actually compare the two options. The huge light poles at
Maplewood Mall are not mentioned. Were they considered?
The choice of placing it directly in the middle of the parking lot, with a barbed wire - topped
enclosure around the base, seems at the least insensitive to aesthetics, and potentially dangerous
to the many youth who still frequent the site. If there is no danger of damage due to a collapse,
why not put it right next to the building? (If there is, it doesn't belong anywhere, of course.) White
Bear Avenue is zoned commercial, the land to the east and north is not. If this area is the only and
best choice, it should at least be closer to the west side of the site, not within spitting distance of
residences. The negative impact on adjacent residential land values from this proposal would be
significant, and I am opposed to it. The cell reception I have is acceptable as is after all, all things
considered.
Glen Olson
2045 17th Ave E
Packet Page Number 132 of 186
511212009
Page 1 of 1
Attachment 16
Michael Martin
From: dale.olson @thomsonreuters.com
Sent: Monday, May 04, 2009 3:59 PM
To: Michael Martin
Subject: RE: T- Mobile Tower at Harmony Learning Center
Monday, May 4th, 2009
Michael Martin
Planner
City of Maplewood
This is in response to your request for feedback on the proposed 75 foot T- mobile tower to be located in the middle of the
Harmony Learning Center Parking lot.
Unfortunately I do not collect the mail on a daily basis so was unaware of this issue until yesterday and hope this e -mail will
provide an adequate response.
I have to object to the proposal as initially provided in the mailing. Based on other sites, the location is not ideal, and the lack
of any landscaping for a 6 foot fence with a three- strand barbed wire is absolutely not acceptable.
I can understand that a lease with T- Mobile would benefit the School District and they would be in favor of it. But I don't
think the School Board is considering all of the impacts that this placement on this site would have. There are certainly more
unobtrusive locations on that parcel of property, and while the district would not get a "free" light pole out of the deal, it
would not be the eyesore that is proposed.
This does not appear to be a very well thought -out proposal. It seems that any factor other than how easy it would be for T-
Mobile to build and maintain was not even considered.
I and the other participants in the Trust are not agreeable to this proposal.
Dale Olson
Trustee, Priscilla L. Olson Trust
Owner of parcel east of Harmony Learning Center
2027 E. 17 Ane.
North st. Paul, MN 55109
Packet Page Number 133 of 186
511212009
aKiri; ieeccxn t7
November 23, 2009
City of Maplewood
Attn: Mr. Tom Ekstrand, Sr. Planner
1830 County Road B East
Maplewood, MN 55109
Mayor Longrie and Members of the City Council,
Attachment 17
On Tuesday, November 17 the Maplewood Planning Commission conducted a
continuation of the public hearing for T- Mobile's Conditional Use Permit application to erect a
75- foot -tall wireless communications tower on leased land from Independent School District
No. 622 at the Harmony Learning Center located at 1961 County Road C East. Prior to the
public hearing, it was determined by City Planning staff that T- Mobile's proposal met all of the
ordinance criteria regarding the tower height and location.
In an effort to make the proposed communications facility more aesthetically appealing,
T- Mobile has modified their original design by replacing its standard triangular antenna
installation with a flush mounted antenna installation. In addition, they will enclose the base of
the tower compound with an eight- foot -tall cedar fence instead of a chain link fence.
Landscaping will surround the base of the fenced compound. The Community Design Review
Board recommended approval of the site design with the addition of concrete bollards located
inside the fenced compound as an added safety precaution. The School District has entered
into a lease agreement with T- Mobile to construct a communications facility at the Harmony
Learning Center. The location and design ofT- Mobile's proposed communications facility has
been reviewed and approved by the School District.
During the Planning Commission's November 17 meeting, they recommended that
T- Mobile contact the Maplewood Covenant Church to see if a lease between T- Mobile and the
church would be possible. This idea was originally suggested by a property owner adjacent to
the Harmony Learning Center. T- Mobile understands, from speaking with City planning staff,
that their existing application for the Harmony Learning Center meets the requirements of the
City's code. Moving the location of the proposed tower to a different property at this time
would require a new zoning application, notifying property owners within a 500 feet radius, and
result in a minimum of a 9 to 12 month delay in the project. Hypothetically speaking, if T-
Mobile were to propose moving their site to the church property, there is no guarantee how
the residents living near the church along Kohlman Avenue will react or how the City will react
to any opposition from residents regarding the new location. It is difficult and extremely rare to
appease everyone with the location of a proposed communications facility. T- Mobile has
7400 Metro Boulevard • Suite 260 • Edina, MN 55439 • phone (952) 831 -1043 • fax (952) 831 -0623
Packet Page Number 134 of 186
tad ai leis ;am tCa nHVi i;tic ;hty
invested a considerable amount of time and resources in the design of this site and
corresponding application. Therefore, they are requesting that the City Council evaluate this
application on its own merit.
Sincerely,
1
Amy Dresch
FMHC Corporation
Office: 952.831.1043
Mobile: 612.802.0452
E -Mail: adresch @fmhc.com
7400 Metro Boulevard • Suite 260 • Edina, MN 55439 • phone (952) 831 -1043 - fax (952) 831 -0623
Packet Page Number 135 of 186
Attachment 18
LMAMBO
North St. Paul - Maplewood - Oakdale The District 622 Education Center
2520 E. 12' Avenue, North St. Paul, MN 55 109
November 12, 2009
City of Maplewood
Attn: Tom Ekstrand, Senior Planner
1830 County Road B
Maplewood, MN 55109
Chairperson Fisher and Members of the Planning Commission,
Due to a scheduling conflict with the ISD No. 622 School Board meeting, we will not be able to have a
representative present at the Planning Commission meeting on Tuesday, Nov. 17, 2009. Please accept this letter
as an explanation regarding the School District's reasoning regarding the placement of T-Mobile's proposed
tower location at the Harmony Learning Center.
Per the Planning Commission's recommendation during their May 19, 2009 meeting, Ms. Pat Conlin
from FMUC Corporation approached the School District about the possibility of relocating T-Mobile's
proposed communication facility on the Harmony Learning Center property. The first alternate location
evaluated was in the grassy area north of the school building. In order for T-Mobile to access their
communications facility on the north side of the building, they informed us that they would need to install an
access road from the parking lot to their equipment. This was unacceptable to the School District.
The second alternate location evaluated was on the north side of the parking lot adjacent to the ball field.
During the spring and summer months the ball field at Harmony Learning Center is extremely active with
baseball leagues. Due to setback requirements, the tower location would end up being located in an area that
would interfere with the flow of activity at the ball field. In addition, it is the School District's position that the
further back on the property that the communications facility is located, the more susceptible it would be to
vandalism.
From conversations I've had with Ms. Amy Dresch from FMHC Corporation, it is my understanding
that concerns have been expressed regarding the safety of the proposed tower location. To my knowledge, we
have not had any incidents over the years where the existing light pole has been damaged due to traffic
incidents and we do not anticipate this being an issue with the new tower installation,
Sincerely,
Mike Boland"
Operations/flealth & Safety/Grounds
Independent School District 4622
RIM=
A Community partnership where learRffiTiffiedft12WAVfd&Rie first
Attachment 19
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, MAY 19, 2009
Y. PUBLIC HEARING
a. 7:05 p.m.: Conditional Use Permit —T- Mobile Cell Phone Tower, 1961 County
Road C
Planner Ekstrand presented the staff report for this request by T- Mobile to erect a 75-
foot -tall wireless telecommunications tower for cellular telephone operations on land
leased from Independent School District No. 622 at the Harmony Learning Center,
located at 1961 County Road C East. The pole would be located where a 30 -foot light
pole currently exists within the school's parking lot. Mr. Ekstrand explained that this
proposal meets all of the ordinance criteria for tower height and location.
Commissioner Trippler said the tower location is a safety issue in the area of the
school bus loading area and asked why it was not located in the ball field outfield area.
Commissioner Hess said he observed the site and the proposed tower location would
be in the school's bus loading area. Mr. Hess said the tower would not be aesthetically
pleasing in that area.
Commissioner Boeser questioned why the site location on such a large parcel was not
established away from the school or on another site in the area.
Pat Conlin said she works for FMHC and as an agent representing T- Mobile. Ms.
Conlin said their request for this tower is due to the expanding number of cell phone
users. Ms. Conlin said the suggested water tower location will not work since it is too
low and it will not penetrate the environment within this particular search ring. Ms.
Conlin explained that T- Mobile considered several other possible tower location sites in
this area, but none of them met the needed requirements. Ms. Conlin said Harmony
School is now being used for adult education and there are no children attending the
school. Ms. Conlin explained that the representatives of the school have signed the
application and lease agreement with T- Mobile and are very familiar with the details of
this project. Ms. Conlin explained that the tower location was determined because the
city's ordinance prefers that an existing site be used and T- Mobile would be replacing
an existing light and not be adding something else on the property. Ms. Conlin
explained that monopoles are constructed in such a way that even in hurricane
environments they do not fail.
Thierry Colson, engineer for T- Mobile, said this proposal is for a very low power system
with an output of the transmitter equipment on the base system of 25 watts.
Commissioner Walton asked why the tower height was set for 75 feet. Ms. Conlin
responded that in this zoning code area 75 feet is the maximum allowed height with
one collocation.
Packet Page Number 137 of 186
Attachment 19
Commissioner Trippler asked if the commission's recommendation tonight included a
change of location for the tower to the northeast or northwest corner of the site, and if
the school district agreed with this change, if T- Mobile would be agreeable to change
the location. Ms. Conlin responded that when T- Mobile designs a site they consider the
landlord's needs, the existing utilities on the property, and what makes sense from a
construction cost standpoint. Ms. Conlin explained that if all things considered are
equal and with landlord approval and a reasonable location found, T- Mobile would not
be adverse to it. Ms. Conlin said this request meets all of the city's code requirements.
The public hearing was opened for comments from the public:
Linda Olson, the resident adjacent to the proposed tower, said her property extends to
the adjacent wetland and the lot next to her is owned by the Olson Property Trust, who
is her brother. Ms. Olson mentioned this property has been owned by her family for
many years. Ms. Olson said she will be able to see this tower out of every window in
her house and she feels there is a better location for the tower. Ms. Olson said she is
opposed to this proposal and with having this tower constructed in this location.
Commissioner Hess moved the planning commission table this request for a
conditional use permit for the proposed 75- foot -tall wireless telecommunications tower
and ground equipment until a more suitable location is found.
Commissioner Pearson seconded
The commission discussed whether this request could be approved for another
location on this proposed school district site or whether tabling this request until the
next meeting to allow more time to look at various locations would be more
appropriate.
The commission voted on the motion to table: Ayes — Fischer, Hess, Martin,
Pearson, Trippler, Walton,
Ya rwood
Nays— Boeser
The motion passed.
Patricia Conlin asked for clarification on what locations the commission would be
agreeable to. The commission responded they would like the applicant to look at other
locations and also investigate the northeast and northwest corners of this site. Ms.
Conlin reiterated that T- Mobile's request for the proposed school district location meets
all of the city's code requirements.
Packet Page Number 138 of 186
Attachment 20
DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, NOVEMBER 17, 2009
V. UNFINISHED BUSINESS
a. Conditional Use Permit —T- Mobile Cellular Phone Tower, 1961 County Road C
Planner Tom Ekstrand presented the staff report for the request from T- Mobile to
erect a 75- foot -tall wireless telecommunications tower for cellular telephone
operations on land leased from Independent School District No. 622 at the
Harmony Learning Center located at 1961 County Road C East. The pole would
be located where a 30 -foot light pole currently exists within the school's parking
lot.
Pat Conlin of FMHC and representing T- Mobile, 7400 Metro Drive, Edina,
Minnesota, addressed the commission. In response to commissioners'
comments, Ms. Conlin said the water tower is located too far south to locate the
cellular tower and that the school district is not interested in moving the tower to
another location on their property or in having an access road constructed on
their property. Ms. Conlin said the school district would allow a taller tower to be
constructed on the site. Ms. Conlin said the church site does not have the
possibility of replacing an existing light pole on church property.
Commissioner Martin moved to open this item for visitor comments from Linda
Olson. Commissioner Hess seconded Ayes – all
The motion passed.
Linda Olson, an adjacent neighbor at 2005 County Road C East, said she has
taken photos of every cell phone tower in the city. Ms. Olson said all of the
towers in the city are located near property lines, fencing, dumpsters or have
some kind of protection around them. Ms. Olson asked the commission not to
allow any taller tower than what is being proposed.
Commissioners felt the tower location was not favorable and questioned why
staff is recommending approval at the proposed site. Staff responded that this
request meets the criteria of the city ordinance. The commission discussed other
possible locations for the tower and the possibility of creating a specific site for
locating cell towers.
Commissioner Trippler moved that staff ask the applicant to look at relocating the
tower to the church property and if the church cannot reach an agreement with
the applicant, then to go ahead to adopt the resolution approving a conditional
use permit for this proposed 75 -foot -tall wireless telecommunications tower and
ground equipment. Approval is based on the findings required by ordinance and
Packet Page Number 139 of 186
Attachment 20
subject to the following conditions:
1. All construction shall follow the site plan approved by the city. The community
development staff may approve minor changes.
2. The proposed construction must be substantially started within one year of
council approval or the permit shall become null and void. The council may
extend this deadline for one year.
3. The city council shall review this permit in one year.
4. This conditional use permit is conditioned upon T- Mobile allowing the
collocation of other providers' telecommunications equipment on the
proposed tower. T- Mobile shall submit a letter to staff allowing collocation
before a building permit can be issued.
Commissioner Desai seconded Ayes — Desai, Fischer, Martin, Trippler
Nay— Hess
The motion passed.
Mr. Hess said he voted no because he does not like these kinds of towers in a
residential and school area.
Commissioner Martin moved that city staff explore a comprehensive microwave
transceiver tower plan for the City of Maplewood.
Commissioner Trippler seconded Ayes — all
The motion passed.
Packet Page Number 140 of 186
Attachment 21
Ia]CfilaI
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, NOVEMBER 10, 2009
V. DESIGN REVIEW
a. T- Mobile Telecommunications Tower, 1961 County Road C (Harmony
Learning Center)
Planner Michael Martin presented the staff report for the request from T-
Mobile to erect a 75 -foot -tall wireless telecommunications tower for cellular
telephone operations on land leased from Independent School District No.
622 at the Harmony Learning Center located at 1961 County Road C East.
The pole is proposed to be located where a 30 -foot light pole currently exists
within the school's parking lot.
Amy Dresch of FMHC and representing T- Mobile addressed the board. Ms.
Dresch said other locations for the tower were evaluated, but none were
feasible. Ms. Dresch said the school district was not open to exploring other
areas of the Harmony Learning Center site.
Boardmember Ledvina asked why the tower site was not moved to the other
side of the parking lot to the north. Ms. Dresch responded that there are ball
fields and bleachers in that area and the school district did not want to locate
the tower in that area.
Chairperson Ledvina asked for comments from the public.
Linda Olson, 2005 County Road C East, said she lives immediately next door
to this site. Ms. Olson said she feels the tower location at this site is an
accident waiting to happen. Ms. Olson said she spoke with the pastor from
the neighboring church and said it would be possible to locate this tower in
the undeveloped part of the church property. Ms. Olsen said the church would
appreciate a cell phone tower located on their site. Ms. Olson showed photos
of other cell phone towers in Maplewood. Ms. Olson said safety is a concern
with this tower location and asked that statistics be kept on safety and
vandalism on the site.
Boardmember Ledvina said he understands Ms. Olson's concerns regarding
the positioning of the tower and alternative sites, but he feels her concerns
are land use issues and outside the scope of the board's discussions this
evening. Boardmember Ledvina said these issues are best discussed at the
planning commission.
Packet Page Number 141 of 186
Attachment 21
Boardmember Wise said he feels this tower location is an obnoxious use as
close as it is to residential and asked how much lower the tower could be and
still provide coverage. Mr. Wise said he has no concerns regarding the
proposed cedar fencing. Mr. Wise said he disagrees with Mr. Ledvina on the
scope of the board's review which includes site planning saying this is a use
on a particular site. Mr. Wise encouraged city staff to track vandalism and
concerns from citizens on congregating or damage to this structure,
particularly the fencing.
Boardmember Ledvina suggested that bollards be installed inside the fencing
for additional safety. Boardmember Wise agreed.
Boardmember Mireau said the tower will be highly visible anywhere it is
located on this site, but moving the tower to the north side of the parking lot
would provide more screening. Mr. Mireau said he would like to hear the
issues for not locating it near the ball field area. Mr. Mireau said he is not
opposed to the tower site as proposed.
Boardmember Lamers said if this tower is going to be vandalized, it would be
vandalized anywhere on the site. Mr. Lamers said the proposed location of
the tower is not of great concern for safety or vandalism, but his concern is
more aesthetic. Mr. Lamers said he is in favor of the 8 -foot -tall cedar fence
rather than building another structure on the site.
Boardmember Lamers moved approval of the site and design plans stamped
October 14, 2009 for a 75 -foot -tall telecommunications monopole and ground
equipment within the parking lot of Harmony Learning Center at 1961 County
Road C East. Recommendation is based on the findings required by code
and subject to the applicant doing the following:
1. Repeating the review in two years if the city has not issued permits for this
project.
2. All work shall follow the approved plans. The community development
staff may approve minor changes.
3. The flush mount design for the telecommunications tower shall be utilized.
4. The lighting fixtures installed on the tower shall comply with city
ordinances and shall be approved by city staff.
5. An 8 -foot -tall cedar fence shall screen both the ground equipment and the
base of the tower.
6. The applicant shall provide cash escrow in the amount of 150 percent of
the cost of the landscaping before a building permit will be issued.
Packet Page Number 142 of 186
Attachment 21
7. The applicant shall address the safety concern relative to the proximity of
vehicles by adding bollards internal to the fencing arrangement.
Boardmember Ledvina seconded Ayes — Lamers, Ledvina, Mireau
Abstention — Wise
The motion passed.
Packet Page Number 143 of 186
Attachment 22
CONDITIONAL USE PERMIT REVISION RESOLUTION
WHEREAS, Amy Dresch, of FMHC Corporation and representing T- Mobile, applied for a
conditional use permit to install a 75 -foot -tall telecommunications tower and related equipment.
WHEREAS, this permit applies to 1961 County Road C East. The legal description is:
That part of the Southwest '14 of Section 2, Township 29, Range 22, Ramsey County. More
particularly described as: Beginning at the intersection of White Bear Avenue and the South link of
Said Southwest 114; thence northerly on said center line 420.55 feet; thence east parallel with said
South line 311 feet; thence northerly parallel with said center line 140 feet; thence north 107.07 feet,
thence east 391.55 feet to a point 658.95 feet north of said South line; thence to said South line at a
point 200 feet west of said '14 corner; then West to the point of beginning.
WHEREAS, the history of this conditional use permit is as follows:
On May 19, 2009, the planning commission held a public hearing. The city staff published a
notice in the paper and sent notices to the surrounding property owners. The planning
commission gave persons at the hearing a chance to speak and present written statements.
The commission also considered reports and recommendations of the city staff. The
planning commission tabled their review and directed the applicant to consider alternative
locations for the proposed telecommunications tower.
2. On November 17, 2009, the planning commission continued their review of the proposed
conditional use permit for a telecommunications tower and recommended that the city
council approve this request.
3. On , 2009, the city council discussed the proposed conditional use permit. They
considered reports and recommendations from the planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council the above - described
conditional use permit revision, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance
to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes,
water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not create
traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets, police
and fire protection, drainage structures, water and sewer systems, schools and parks.
Packet Page Number 144 of 186
Attachment 22
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city. Community development staff
may approve minor changes.
2. The proposed construction must be substantially started within one year of council approval
or the permit shall become null and void. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. This conditional use permit is conditioned upon T- Mobile allowing the collocation of other
provider's telecommunications equipment on the proposed tower. T- Mobile shall submit a
letter to staff allowing collocation before a building permit can be issued.
The Maplewood City Council this resolution on 12009.
p:sec2S \1961 County Road C \Monopole CUP \PC \T Mobile CUP Resolution MM TE
Packet Page Number 145 of 186
THIS PAGE IS INTENTIONALLY LEFT BLAND
Packet Page Number 146 of 186
AGENDA NO. M -1
AGENDA REPORT
TO: City Council
FROM: Finance Director
RE: APPROVAL OF CLAIMS
DATE: December 14, 2009
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
1,002,606.10 Checks 479885 thru 479971
dated 11/18/09 thru 11/24/09
300,288.05 Disbursements via debits to checking account
dated 11/13/09 thru 11/19/09
110,501.86 Disbursements via debits to checking account
dated 11/20/09 thru 11/27/09
478,460.06 Checks 4 79972 thru 4 80083
dated 11/20/09 thru 12108109
216,866.57 Disbursements via debits to checking account
dated 11/30/09 thru 12/04/09
2,108,722.64 Total Accounts Payable
PAYROLL
491,145.74 Payroll Checks and Direct Deposits dated 11/27/09
2,229.75 Payroll Deduction check 9 1008276 thru 4 1008277
dated 11127109
493,375.49 Total Payroll
2,602,098.13 GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651 -249 -2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
kf
attachments
P:IAPPROVAL OF CLAIMS\2009\AprC1ms 11 -20 -09 and 11 -27 -09 and 12- 04- 091.xisx Packet Page Number 147 of 186
Check Register
City of Maplewood
11/20/2009
Check Date Vendor
79885 11/18/2009 02464 US BANK
79886 11120/2009 03755 CONTINENTAL BALLET COMPANY
79887 1112412009 00519 FLEXIBLE PIPE TOOL CO.
1112412009 00519 FLEXIBLE PIPE TOOL CO.
79888 11124/2009 00687 HUGO'S TREE CARE INC
79889 11/24/2009 01337 RAMSEY COUNTY -PROP REC & REV
79890 11124/2009 01360 REINHART FOODSERVICE
79891 1112412009 01190 XCEL ENERGY
11/24/2009 01190 XCEL ENERGY
11124/2009 01190 XCEL ENERGY
1112412009 01190 XCEL ENERGY
1112412009 01190 XCEL ENERGY
11/24/2009 01190 XCEL ENERGY
11124/2009 01190 XCEL ENERGY
79892 11124/2009 01798 YOCUM OIL CO.
79893 1112412009 01830 ALPHA VIDEO & AUDIO INC
79894 11/24/2009 03738 BETHEL & ASSOCIATES, PA
79895 11124/2009 04085 C.W. HOULE, INC.
79896 1112412009 04163 CLASSIC COLLISON CENTER
79897 1112412009 04066 CONNECT ELECTRIC
79898 11124/2009 04372 CRAZY CRAYONS, LLC
79899 11/24/2009 04369 CREATIVE HOME CONSTRUCTION
79900 11124/2009 04289 CRT PROCESSING, LLC
79901 11124/2009 00354 CUSTOM FIRE APPARATUS, INC.
79902 11/24/2009 00384 DE LACE LANDEN FINANCIAL SRVS
11124/2009 00384 DE LAGE LANDEN FINANCIAL SRVS
79903 1112412009 03658 CHARLES DEAVER
79904 1112412009 02921 MICHAEL J DUGAS
79905 11/24/2009 04371 ELECTRO WATCHMAN INC.
79906 11124/2009 04374 EMS TECHNOLOGY SOLUTIONS, LLC
79907 11124/2009 00471 VIRGINIA ERICKSON
79908 11124/2009 00003 ESCROW REFUND
79909 11/24/2009 00003 ESCROW REFUND
79910 11124/2009 00531 FRA -DOR INC.
79911 1112412009 04206 H.A. KANTRUD
79912 1112412009 04349 HALVORSON CONCRETE, INC.
11124/2009 04349 HALVORSON CONCRETE, INC.
79913 11/24/2009 03597 MARY JO HOFMEISTER
79914 11124/2009 04306 INSTANT WHIP - MINNEAPOLIS, INC.
79915 11124/2009 00816 KREMER SPRING & ALIGNMENT INC
79916 11/24/2009 00393 DEPT OF LABOR & INDUSTRY
79917 11124/2009 00846 LANGUAGE LINE SERVICES
79918 1112412009 04266 COLLEEN LAYMAN
79919 1112412009 03756 DIANA LONGRIE
79920 11/24/2009 00932 MAPLEWOOD BAKERY
79921 11124/2009 04370 MERIT ELECTRIC COMPANY
79922 11124/2009 00985 METROPOLITAN COUNCIL
79923 11124/2009 04373 MN NATIVE LANDSCAPES
11/24/2009 04373 MN NATIVE LANDSCAPES
11124/2009 04373 MN NATIVE LANDSCAPES
79924 1112412009 01175 CITY OF NORTH ST PAUL
79925 1112412009 01202 NYSTROM PUBLISHING CO INC
79926 11124/2009 00001 ONE TIME VENDOR
79927 11/24/2009 00001 ONE TIME VENDOR
79928 11124/2009 00001 ONE TIME VENDOR
79929 11124/2009 00001 ONE TIME VENDOR
79930 11/24/2009 00001 ONE TIME VENDOR
79931 11124/2009 00001 ONE TIME VENDOR
79932 1112412009 00001 ONE TIME VENDOR
79933 1112412009 00001 ONE TIME VENDOR
79934 11/24/2009 00001 ONE TIME VENDOR
Description
FUNDS FOR ATMS
BALLET PERFORMANCES MCC NOV 20-
NOZZLES FOR JET TRUCK
CABLE FOR SEWER TELEVISING EQUIP
PROJ 08 -12 TREE WORK
911 DISPATCH SRVS - OCT
MDSE FOR RESALE
ELECTRIC UTILITY
ELECTRIC & GAS UTILITY
ELECTRIC & GAS UTILITY
ELECTRIC & GAS UTILITY
ELECTRIC & GAS UTILITY
FIRE SIRENS
METERED SPEED SIGN
FUEL TEST ON DIESEL
LEIGHTRONIX NETWORK VIDEO SYS
RETAINER FOR LEGAL SRVS - DEC
PROJ 07 -21 KOHLMAN FINAL PMT #10
REPAIR SQUAD 956 PD CN: 09019333
CERTIFICATION OF EMPLOYMENT
RECYLCLED CRAYONS FOR PROG
ESCROW RELEASE - 2547 DAHL
E -WASTE DISPOSAL FALL CLEAN -UP
TRUCK GAUGE PARTS
RICOH LEASE PERIOD 10/15 - 11114
RICOH LEASE PERIOD 10/15 - 11/14
REIMS FOR MILEAGE 8113 - 10/27
REIMB FOR MEALS 9121 -10/2
REPAIR DOOR READER STATION #2
TRACKING FROG & SCANNERS
REIMB FOR BOOTS 11111
ESCROW REL D JUNER JR -1654 N
ESCROW REL AAA LAMBERTS -196
ASPHALT DISPOSAL
PROSECUTION & LEGAL SRVS - DEC
CONCRETE WORK AT LEGACY VILLAGE
CURB WORK LEGACY PARK PROJ 09 -02
REIMB FOR MILEAGE 10/13 - 11/04
MDSE FOR RESALE
TRUCK BOX SANDBLASTED & PAINTED
FIRE STATION 1 CERTIFICATE
PD PHONE -BASED LANGUAGE
REIMB -
REIMB MILEAGE, INT, COPIES 1112 -8125
MDSE FOR RESALE & BANQUET ROOM
ELECT WORK ON LIFT #21
WASTEWATER - DECEMBER
HERBICIDE APPLICATION
HERBICIDE APPLICATION
HERBICIDE APPLICATION
MONTHLY UTILITIES
PRINTING MW MONTHLY - NOV
REFUND G HARREN JR AMB 083358
REFUND M BELISLE - TREE REBATE
REFUND J COLW ELL - TREE REBATE
REFUND CRESTVIEW - TREE REBATE
REFUND R MCGUIRE - TREE REBATE
REFUND M SABEAN - TREE REBATE
REFUND D WINTER - TREE REBATE
REFUND R HAJLO - TREE REBATE
REFUND D ANDERSON - TREE REBATE
Amount
12,000.00
6,000.00
4,762.53
443.53
1,330.19
18,147.92
435.40
20,893.01
5,162.61
3,279.36
2,459.49
266.22
50.56
11.43
295.00
7,158.49
6,375.00
46,050.73
5,448.30
1,800.00
137.50
5,011.64
1,646.64
42.12
484.14
272.53
46.70
79.36
537.09
1,896.00
89.99
1,000.00
300.00
20.00
16,500.00
7,860.85
1,232.95
14.58
241.22
2,483.44
10.00
11.15
198.95
1,228.42
802.30
95.33
213,483.08
500.00
255.00
100.00
2,320.32
4,989.00
2,633.31
200.00
200.00
200.00
200.00
200.00
200.00
169.00
149.37
Packet Page Number 148 of 186
79935 11124/2009 00001 ONE TIME VENDOR REFUND H DUPREZ - TREE REBATE 100.00
79936 1112412009 00001 ONE TIME VENDOR REFUND M LESNESS - TREE REBATE 100.00
79937 1112412009 00001 ONE TIME VENDOR REFUND H LUTTRELL - TREE REBATE 100.00
79938 11124/2009 00001 ONE TIME VENDOR REFUND J SCHROEDER - TREE REBATE 100.00
79939 1112412009 00001 ONE TIME VENDOR REFUND D SHERRILL - TREE REBATE 95.75
79940 1112412009 00001 ONE TIME VENDOR REFUND J HANSEN - TREE REBATE 89.63
79941 1112412009 00001 ONE TIME VENDOR REFUND P CARTER - TREE REBATE 84.75
79942 11124/2009 00001 ONE TIME VENDOR REFUND T LEWIS - TREE REBATE 83.25
79943 11124/2009 00001 ONE TIME VENDOR REFUND GARDENS HOMEOWNER -TREE 82.07
79944 11/24/2009 00001 ONE TIME VENDOR REFUND T GUNDERSON - TREE REBATE 60.00
79945 11124/2009 00001 ONE TIME VENDOR REFUND T VANHEEL - TREE REBATE 60.00
79946 1112412009 00001 ONE TIME VENDOR REFUND L SIMANSKI - TREE REBATE 53.37
79947 1112412009 00001 ONE TIME VENDOR R MOELLER NOV RECYCLING WINNER 50.00
79948 11/24/2009 00001 ONE TIME VENDOR REFUND HUNT ELECT BL -09 -22808 45.00
79949 11124/2009 00001 ONE TIME VENDOR REFUND S BREKKE - TREE REBATE 41.33
79950 11124/2009 00001 ONE TIME VENDOR REFUND M GOSS BL -09 -23750 35.50
79951 11124/2009 00001 ONE TIME VENDOR REFUND S BOEKHOFF - TREE REBATE 35.17
79952 11/24/2009 00001 ONE TIME VENDOR REFUND D SIMONET - TREE REBATE 34.94
79953 11124/2009 00001 ONE TIME VENDOR REFUND R JANKE - TREE REBATE 26.68
79954 1112412009 00001 ONE TIME VENDOR REFUND M BLOEMENDAL - TREE 22.09
79955 1112412009 00001 ONE TIME VENDOR REFUND J SURINE - TREE REBATE 16.75
79956 11124/2009 01254 PEPSI -COLA COMPANY MDSE FOR RESALE 474.00
79957 11/24/2009 01295 PREMIER BANK SAFE DEPOSIT BOX 00549 80.00
11124/2009 01295 PREMIER BANK SAFE DEPOSIT BOX 00543 80.00
11124/2009 01295 PREMIER BANK SAFE DEPOSIT BOX 00524 80.00
11/24/2009 01295 PREMIER BANK SAFE DEPOSIT BOX 00427 80.00
79958 11124/2009 04221 RANDY'S MEATS & GOOD STUFF MDSE FOR RESALE 124.20
1112412009 04221 RANDY'S MEATS & GOOD STUFF MDSE FOR RESALE 88.24
79959 1112412009 02001 CITY OF ROSEVILLE MONTHLY JOINT POWER SRVS - NOV 625.00
79960 11/24/2009 01409 S.E.H.MISC SRVS - JOY PARK 1,466.32
11124/2009 01409 S.E.H.LIONS PARK STORM PLAN 626.23
11124/2009 01409 S.E.H.WETLAND MITIGATION CO RD D & JOY 587.28
79961 11124/2009 01425 SCHLOMKA SERVICES, INC.PUMP LIFT STATIONS 600.00
79962 11/24/2009 04043 SCHWAN FOOD CO MDSE FOR RESALE 37.86
79963 11124/2009 01488 CHRISTINE SOUTTER REIMS FOR CONFERENCE FEES 11/8 160.00
79964 1112412009 01836 CITY OF ST PAUL PRINTING SERVICES 488.69
79965 1112412009 01574 T.A. SCHIFSKY & SONS INC VARIOUS BITUMINOUS MATERIALS 1,202.96
11124/2009 01574 T.A. SCHIFSKY & SONS. INC PROJ 06 -16 575 RIPLEY - ROCK &190.21
11/24/2009 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 180.14
11124/2009 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 60.04
79966 11124/2009 01635 TOWER ASPHALT INC PROJ 09 -13 HOLLOWAY PARTPMT #1 526,631.03
11/24/2009 01635 TOWER ASPHALT INC PROJ 08 -14 JOY PARK PHASE I PMT #2 52,728.32
79967 11124/2009 04192 TRANS -MEDIC EMS BILLING - OCTOBER 3.315.00
79968 1112412009 03350 JOE TSCHIDA REIMB FOR CABINET LOCKS -POL 85.33
79969 1112412009 01750 THE WATSON CO INC MDSE FOR RESALE 398.00
11/24/2009 01750 THE WATSON CO INC MDSE FOR RESALE 213.75
79970 11124/2009 03809 CASTE WYFFELS RED CROSS BAYBSITTING INSTRUCTOR 224.00
79971 11124/2009 01807 SUSAN ZW IEG REIMB FOR SUPPLIES - FACILITY TOUR 51.47
87 Checks in this report.
1.002.606.10
Packet Page Number 149 of 186
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
Date Date Payee Description Amount
11113/09 11116109 Mon MN State Treasurer Drivers License /Deputy Registrar(city clrk)12,076.55
11113/09 11/16109 ICMA (Vantagepointe)Deferred Compensation 3,444.65
11116109 11/17/09 Tues MN State Treasurer Drivers License /Deputy Registrar(city clrk)19,526.31
11116/09 11/17/09 MN State Treasurer Drivers License /Deputy Registrar(city clrk)4,101.50
11/16/09 11/17/09 PERA PERA 81,427.97
11/16/09 11/17/09 US Treasurer Federal Payroll Tax (FICA)91,678.17
11/16/09 11/17/09 MidAmerica - ING HRA Flex plan 24,491.00
11/16/09 11/17/09 MN Dept of Natural Resources DNR electronic licenses 266.50
11/16/09 11/17/09 MN Dept of Natural Resources DNR electronic licenses 143.00
11/17/09 11/18/09 Wed MN State Treasurer Drivers License /Deputy Registrar(city clrk)12,246.37
11/17/09 11/18/09 MN State Treasurer State Payroll Tax 18,726.21
11/17/09 11/18/09 WI Dept of Revenue State Payroll Tax 1,265.39
11/17/09 11/18/09 Labor Unions Union Dues 1,930.00
11/17/09 11/18/09 MN Dept of Revenue Fuel Tax 255.55
11/18/09 11/19/09 Thurs MN State Treasurer Drivers License /Deputy Registrar(city clrk)8,823.38
11/19/09 11/20/09 Fri MN State Treasurer Drivers License /Deputy Registrar(city clrk)7,640.50
11/19/09 11/20/09 MN Dept of Revenue Sales Tax 12,245.00
TOTAL
Detailed listing of VISA purchases is attached.
3UU,ZUH.US
Packet Page Number 150 of 186
Trans Date Posting Date Merchant Name Trans Amount Name
11109/2009 1111012009 PARTY CITY #768 3.20 MANDY ANZALDI
1111112009 1111312009 TOYS R US #6046 26.77 MANDY ANZALDI
1111212009 11/13/2009 CUB FOODS, INC.11.07 MANDY ANZALDI
11/1212009 11/16/2009 MICHAELS #2744 4.27 MANDY ANZALDI
11/12/2009 11/16/2009 THE HOME DEPOT 2801 15.47 MANDY ANZALDI
1111912009 11/20/2009 CUB FOODS, INC.38.95 MANDY ANZALDI
1111912009 1112012009 PARTY CITY #768 105.98 MANDY ANZALDI
11/06/2009 11/09/2009 HENRIKSEN ACE HARDWARE 4.53 JIM BEHAN
11/16/2009 11/18/2009 STATE SUPPLY COMPANY 233.20 JIM BEHAN
1111712009 11/19/2009 DAVIS LOCK & SAFE 50.88 JIM BEHAN
11/17/2009 11/19/2009 MINNESOTA ELEVATOR INC 642.00 JIM BEHAN
11/17/2009 11/20/2009 E L REINHARDT COMPANY INC 60.95 JIM BEHAN
11/19/2009 11/20/2009 HENRIKSEN ACE HARDWARE 6.08 JIM BEHAN
1111712009 11/17/2009 HP DIRECT - SMB 388.85 CHAD BERGO
11/18/2009 11/20/2009 ESRI INC 980.00 CHAD BERGO
11/20/2009 11/20/2009 HP DIRECT - SMB 377.07 CHAD BERGO
11/18/2009 11/20/2009 BLUE RIBBON BAIT & TACKLE 9.07 OAKLEY BIESANZ
11/08/2009 11/09/2009 AUTOZONE #3082 26.60 RON BOURQUIN
1110912009 11/10/2009 MENARDS 3022 54.55 RON BOURQUIN
11/17/2009 11/18/2009 MENARDS 3022 41.29 RON BOURQUIN
11/17/2009 11/20/2009 HOLIDAY STNSTORE 3830 10.69 RON BOURQUIN
11118/2009 11/20/2009 WW GRAINGER 60.06 RON BOURQUIN
1111212009 11/16/2009 SPRINTAQUATICS 1.23) NEIL BRENEMAN
11/19/2009 11/20/2009 ARAMARK MINNEAPOLIS OCS 720.01 NEIL BRENEMAN
11/05/2009 11/09/2009 SEARS ROEBUCK 1122 89.22 TROY BRINK
1110512009 11/09/2009 SHRED -IT 66.50 SARAH BURLINGAME
11109/2009 11/10/2009 BAMBU ASIAN CUISINE 119.51 SARAH BURLINGAME
11/12/2009 11/16/2009 ADVANCED GRAPHIC SYSTEMS 59.00 SARAH BURLINGAME
11/06/2009 11/09/2009 VZWRLSS *APOCC VISN 98.78 HEIDI CAREY
11/1312009 11/16/2009 TIGER OAKS PUBLICATION 650.00 HEIDI CAREY
1111712009 11/18/2009 JUPITERIMAGES.COM 79.00 HEIDI CAREY
11/11/2009 11/13/2009 NWA AIR 0122506808798 15.00 NICHOLAS CARVER
11/12/2009 11/13/2009 SHERATON HOTELS 209.90 NICHOLAS CARVER
11/05/2009 11/09/2009 VIKING ELEC- CREDIT DEPT.377.32 SCOTT CHRISTENSON
11/0512009 11/09/2009 TWIN CITY FILTER SERVICE 115.68 SCOTT CHRISTENSON
11/09/2009 11/11/2009 THE HOME DEPOT 2801 21.29 SCOTT CHRISTENSON
11/13/2009 11/16/2009 REAL GOODS SOLAR 87.00 SCOTT CHRISTENSON
11/16/2009 11/18/2009 THE HOME DEPOT 2801 5.33 SCOTT CHRISTENSON
11/06/2009 11/09/2009 G & K SERVICES 006 62.08 CHARLES DEAVER
11/14/2009 11/16/2009 MENARDS 3022 6.19 CHARLES DEAVER
11/17/2009 11/18/2009 USPS 26833800033400730 17.24 CHARLES DEAVER
11/17/2009 11/19/2009 THE HOME DEPOT 2810 4.71 CHARLES DEAVER
11/17/2009 11/19/2009 THE HOME DEPOT 2801 17.10 ANDREW ENGSTROM
11/09/2009 11/10/2009 CENTURY COLLEGE -BO 39.00 PAUL E EVERSON
11/12/2009 11/13/2009 TARGET 00011858 31.04 PAUL E EVERSON
1110512009 11/09/2009 WM EZPAY 710.26 LARRY FARR
11/05/2009 11/09/2009 WM EZPAY 337.92 LARRY FARR
11/05/2009 11/09/2009 WM EZPAY 343.02 LARRY FARR
11/06/2009 11/09/2009 G & K SERVICES 006 1,044.15 LARRY FARR
11/06/2009 11/09/2009 G & K SERVICES 006 466.37 LARRY FARR
1110612009 11/09/2009 MENARDS 3027 58.89 LARRY FARR
11/11/2009 11/12/2009 SCHINDLER ELEVATOR CORP 537.09 LARRY FARR
11/12/2009 11/13/2009 TARGET 00011858 35.42 LARRY FARR
11/12/2009 11/13/2009 CERTIFIED LABORATORIES 542.86 LARRY FARR
11/12/2009 11/16/2009 THE HOME DEPOT 2810 259.18 LARRY FARR
11/13/2009 11/16/2009 CERTIFIED LABORATORIES 360.18 LARRY FARR
11/15/2009 11/16/2009 TARGET 00006197 125.11 LARRY FARR
1111612009 11/18/2009 INT'L CODE COUNCIL INC 115.00 DAVID FISHER
11111/2009 11/13/2009 OFFICE DEPOT #1090 81.31 KAREN FORMANEK
11/13/2009 11/16/2009 ADVANCED GRAPHIC SYSTEMS 408.58 KAREN FORMANEK
11/07/2009 11/09/2009 INSIGHT *PUBLICSECTOR 416.80 MYCHAL FOWLDS
11/0812009 11/09/2009 CTO *GOTOMYPC.COM 33.90 MYCHAL FOWLDS
11/09/2009 11/11/2009 OFFICE MAX 16.06 MYCHAL FOWLDS
11/11/2009 11/12/2009 MICROSOFT TECH SUPPORT 259.00 MYCHAL FOWLDS
11/12/2009 11/12/2009 PAYPAL INC 65.05 MYCHAL FOWLDS
11/17/2009 11/19/2009 CUSTOMER SUPT CENTER 867.32 MYCHAL FOWLDS
11/1812009 11/20/2009 METRO SALES INC 2,319.55 MYCHAL FOWLDS
11/18/2009 11/20/2009 ASSET RECOVERY 116.09 MYCHAL FOWLDS
Packet Page Number 151 of 186
1111812009 11120/2009 C2C SYSTEMS INC.778.00 MYCHAL FOWLDS
1111912009 11/20/2009 CABLING SERVICES CORPORA 534.60 MYCHAL FOWLDS
11119/2009 1112012009 AT &T *8310000707190 1,029.50 MYCHAL FOWLDS
11/07/2009 1110912009 HP DIRECT- PUBLICSECTOR 1,614.37 NICK FRANZEN
1111112009 11/12/2009 INSIGHT *PUBLICSECTOR 20.44 NICK FRANZEN
1111112009 11112/2009 INSIGHT *PUBLICSECTOR 61.32 NICK FRANZEN
11/11/2009 11/12/2009 SHI INTERNATIONAL CORP 127.18 NICK FRANZEN
11/12/2009 11/12/2009 HP DIRECT- PUBLICSECTOR 38.56 NICK FRANZEN
1111312009 1111612009 CRESCENT ELECTRIC BR 155 162.20 NICK FRANZEN
1111812009 11/19/2009 CRESCENT ELECTRIC BR 155 101.70 NICK FRANZEN
11/20/2009 11/20/2009 HP DIRECT- PUBLICSECTOR 942.58 NICK FRANZEN
11/18/2009 11/19/2009 ORECK #083 15.64 CLARENCE GERVAIS
11118/2009 11/19/2009 PEN *FDIC /FIRE ENGINEER 380.00 CLARENCE GERVAIS
11/18/2009 11/19/2009 PEN *FDIC /FIRE ENGINEER 380.00 CLARENCE GERVAIS
11/16/2009 11/18/2009 OFFICE DEPOT #1090 101.84 JEAN GLASS
11/11/2009 11/12/2009 DRAGONFLY GARDENS 250.00 JANET M GREW HAYMAN
11/05/2009 11/09/2009 SHRED -IT 18.15 KAREN E GUILFOILE
11/05/2009 11/09/2009 VZ WIRELESS INC 31.94 KAREN E GUILFOILE
11/14/2009 11/16/2009 VZWRLSS *APOCC VISN 102.96 KAREN E GUILFOILE
11/15/2009 11/16/2009 RAINBOW FOODS 00088617 50.05 KAREN E GUILFOILE
11/1812009 11/19/2009 SS *CLIFLUNASHOP 568.80 LORI HANSON
11/19/2009 11/20/2009 MENARDS 3059 13.92 PATRICK HEFFERNAN
11/06/2009 11/09/2009 CARPENTERS SMALL ENGINE 19.25 GARY HINNENKAMP
11/05/2009 11/09/2009 OFFICE MAX 8.35 RON HORWATH
11/08/2009 11/09/2009 PEACE 28.80 ANN E HUTCHINSON
11/1012009 11/11/2009 TWIN CITIES PUBLIC TV 40.00 ANN E HUTCHINSON
11/13/2009 11/16/2009 TWIN CITIES REPTILES 12.92 ANN E HUTCHINSON
11/18/2009 11/19/2009 DLX FOR BUSINESS 119.80 MARY JACKSON
11107/2009 11/09/2009 MAPLEWOOD BP 5.35 SCOTT JACOBSON
11/05/2009 11/09/2009 THE HOME DEPOT 2801 42.66 DON JONES
11/06/2009 11/09/2009 BOUND TREE MEDICAL LLC 1,982.20 BERNARD R JUNGMANN
11/09/2009 11/11/2009 PAGE WOLFBERG AND WIRTH L 556.85 BERNARD RJUNGMANN
11/09/2009 11/11/2009 OFFICE MAX 78.18 BERNARD R JUNGMANN
11/10/2009 11/11/2009 BAYPORT PRINTING HOUSE 298.50 BERNARD R JUNGMANN
11/11/2009 11/12/2009 HAWK LABELING SYSTEMS 44.65 BERNARD R JUNGMANN
11/14/2009 11/16/2009 BOUND TREE MEDICAL LLC 1,372.90 BERNARD R JUNGMANN
11/1712009 11/18/2009 KUM & GO #129 41.05 FLINT KARTS
11/12/2009 11/13/2009 SHERATON HOTELS 2,000.00 DUWAYNE KONEWKO
11/14/2009 11/16/2009 U OF M BLOSYS /AG ENG OL 130.00 JASON KREGER
11/18/2009 11/19/2009 NORTHWEST LASERS INC 204.48 JASON KREGER
11/12/2009 11/13/2009 LITTLE CAESARS 1456 11.84 NICHOLAS KREKELER
11/1712009 11/19/2009 OFFICE MAX 23.91 NICHOLAS KREKELER
11/18/2009 11/20/2009 MICHAELS #2744 39.41 NICHOLAS KREKELER
11/16/2009 11/17/2009 ARVEY PAPER & OFFICE PRO 1,736.46 LISA KROLL
11/05/2009 11/09/2009 SHRED -IT 59.94 DAVID KVAM
11/05/2009 11/09/2009 SHRED -IT 59.94 DAVID KVAM
11/06/2009 11/09/2009 UNIFORMS UNLIMITED INC 92.63 DAVID KVAM
11/09/2009 11/10/2009 THE GRAFIX SHOPPE 240.47 DAVID KVAM
11/10/2009 11/11/2009 FBI / LEEDA, INC 50.00 DAVID KVAM
11/13/2009 11/13/2009 COMCAST CABLE COMM 34.00 DAVID KVAM
11/16/2009 11/18/2009 UNIFORMS UNLIMITED INC 43.68 DAVID KVAM
11/16/2009 11/18/2009 UNIFORMS UNLIMITED INC 45.95 DAVID KVAM
11/16/2009 11/18/2009 UNIFORMS UNLIMITED INC 45.95 DAVID KVAM
11/17/2009 11/19/2009 CLASSIC COLLISION CENT 302.00 DAVID KVAM
11/05/2009 11/09/2009 WM EZPAY 156.00 STEVE LUKIN
11/12/2009 11/13/2009 METRO FIRE 1,948.61 STEVE LUKIN
11/12/2009 11/13/2009 METRO FIRE 664.04 STEVE LUKIN
11/12/2009 11/13/2009 EMERGENCY APPARATUS MAINT 810.21 STEVE LUKIN
11/16/2009 11/17/2009 NOVACARE REHB /HEALT 3,750.00 STEVE LUKIN
11/16/2009 11/18/2009 ASPEN MILLS INC.297.65 STEVE LUKIN
11/16/2009 11/18/2009 ASPEN MILLS INC.110.85 STEVE LUKIN
11/17/2009 11/19/2009 HEJNY RENTAL INC 255.45 STEVE LUKIN
11/06/2009 11/09/2009 LTG POWER EQUIPMENT 37.56 MARK MARUSKA
11/13/2009 11/16/2009 G & K SERVICES 006 1,013,99 MARK MARUSKA
11/19/2009 11/20/2009 VALLEY CREEK EXPRESS INC 3,000.00 MARK MARUSKA
11/05/2009 11/09/2009 SHRED -IT 18.15 ROBERT MITTET
11/12/2009 11/13/2009 VZWRLSS *APOCC VISN 174.64 ROBERT MITTET
11/06/2009 11/09/2009 MOGREN LANDSCAPE SUPPLY L 39.75 JOHN NAUGHTON
11/17/2009 11/18/2009 PAKOR INC 435.48 SHELLY NEPHEW
11/06/2009 11/09/2009 G & K SERVICES 006 1,084.25 AMY NIVEN
Packet Page Number 152 of 186
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11109/2009
11/16/2009
1110912009
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11/18/2009
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11/10/2009
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11/06/2009
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11/10/2009
11/10/2009
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11/10/2009
11/10/2009
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11/06/2009
11/13/2009
11/13/2009
11/12/2009
11/16/2009
11/12/2009
11/17/2009
11/14/2009
11/06/2009
11/12/2009
11/19/2009
11/17/2009
11/17/2009
11/10/2009
11/13/2009
11/12/2009
11/10/2009
11/16/2009
11/16/2009
11/18/2009
11/09/2009 G & K SERVICES 006
11/09/2009 G & K SERVICES 006
11/11/2009 OFFICE DEPOT #1090
1111812009 OFFICE DEPOT #1090
11/10/2009 CENTURYNOVELTY COM
11/12/2009 COD WHOLESALE
11/16/2009 JOISSU PRODUCTS INC.
11/16/2009 #1 PARTY SUPPLIES
11/16/2009 RAINBOW FOODS 00088617
11/17/2009 ECC*DSS -DISC SCH SUPPL
11/18/2009 MIDWAY PARTY RENTAL INC
11/19/2009 PARTY CITY #768
11/10/2009 SMARTWOOL
11/11/2009 MEDTECH FORENSICS INC
11/18/2009 BAR'BARCODES INC
11/20/2009 HP HOME STORE
11/09/2009 FACTORY MTR PTS #1
11/09/2009 TURF WERKS SIOUX FALLS
11/10/2009 TRI -STATE BOBCAT INC.
11/10/2009 TRI -STATE BOBCAT INC.
11/11/2009 FACTORY MTR PTS #1
11/12/2009 TOUSLEY FORD 127228006
11/12/2009 GOODYEAR AUTO SRV CT 6920
11/13/2009 FORCE AMERICA DISTRIB LLC
11/16/2009 KATH AUTO PARTS NSP
11/16/2009 ZARNOTH BRUSH WORKS
11/16/2009 TRUCK UTILITIES INC
11/18/2009 TOUSLEY FORD 127200039
11/18/2009 CATCO PARTS &SERVICE
11/19/2009 ZEP MANUFACTURING
11/19/2009 NORTHERN TOOL EQUIP -MN
11/19/2009 POMPS TIRE SERVICE, INC
11/20/2009 KATH AUTO PARTS NSP
11/20/2009 FACTORY MTR PTS #1
11/11/2009 PIONEER PRESS ADVERTISING
11/11/2009 MN OCCUPATIONAL HEALTH
11/11/2009 HILLYARD INC MINNEAPOLIS
11/16/2009 DALCO ENTERPRISES, INC
11/19/2009 DALCO ENTERPRISES, INC
11/19/2009 HILLYARD INC MINNEAPOLIS
11/20/2009 HILLYARD INC MINNEAPOLIS
11/16/2009 EXTREME HALLOWEEN IN
11/18/2009 TARGET 00011858
11/09/2009 ADVANCE SHORING COMPANY
11/16/2009 THE HOME DEPOT 2801
11/16/2009 MENARDS 3022
11/16/2009 THE HOME DEPOT 2801
11/17/2009 CERTIFIED LABORATORIES
11/13/2009 FBI / LEEDA, INC
11/18/2009 ON SITE SANITATION
11/16/2009 TARGET 00006940
11/09/2009 S & T OFFICE PRODUCTS
11/13/2009 CUB FOODS, INC.
11/20/2009 RAINBOW FOODS 00088617
11/19/2009 STRAUSS SKATE AND BICY
11/19/2009 STRAUSS SKATE AND BICY
11/11/2009 FBI / LEEDA, INC
11/16/2009 INT'L ASSN OF CH101 OF 01
11/13/2009 S & T OFFICE PRODUCTS
11/12/2009 CARIBOU COFFEE CO # 155
11/18/2009 QUILL CORPORATION
11/18/2009 CARIBOU COFFEE CO # 155
11/20/2009 QUILL CORPORATION
TOTAL
497.89 AMY NIVEN
251.38 AMY NIVEN
65.19 MARY KAY PALANK
56.73 MARY KAY PALANK
87.00 CHRISTINE PENN
124.52 CHRISTINE PENN
85.05 CHRISTINE PENN
222.80 CHRISTINE PENN
58.10 CHRISTINE PENN
35.29 CHRISTINE PENN
321.38 CHRISTINE PENN
109.20 CHRISTINE PENN
98.25 ROBERT PETERSON
55.50 PHILIP F POWELL
386.25 PHILIP F POWELL
117.83 PHILIP F POWELL
9.00) STEVEN PRIEM
169.45 STEVEN PRIEM
93.71 STEVEN PRIEM
44.64 STEVEN PRIEM
69.42 STEVEN PRIEM
248.32 STEVEN PRIEM
47.00 STEVEN PRIEM
231.92 STEVEN PRIEM
58.08 STEVEN PRIEM
1,143.56 STEVEN PRIEM
130.28 STEVEN PRIEM
52.38 STEVEN PRIEM
70.28 STEVEN PRIEM
96.83 STEVEN PRIEM
1,210.50 STEVEN PRIEM
839.86 STEVEN PRIEM
38.48 STEVEN PRIEM
71.88 STEVEN PRIEM
872.00 TERRIE RAMEAUX
333.50 TERRIE RAMEAUX
884.27 MICHAEL REILLY
401.50 MICHAEL REILLY
46.71 MICHAEL REILLY
836.04 MICHAEL REILLY
131.47 MICHAEL REILLY
148.34 AUDRA ROBBINS
33.73 AUDRA ROBBINS
67.33 ROBERT RUNNING
48.17 ROBERT RUNNING
41.33 JAMES SCHINDELDECKER
7.50 SCOTT SCHULTZ
433.30 SCOTT SCHULTZ
50.00 MICHAEL SHORTREED
72.68 ANDREA SINDT
51.41 PAULINE STAPLES
67.64 JOANNE M SVENDSEN
89.85 JOANNE M SVENDSEN
32.98 JOANNE M SVENDSEN
76.50 JAMES TAYLOR
420.00 JAMES TAYLOR
50.00 DAVID J THOMALLA
120.00 DAVID J THOMALLA
31.49 KAREN WACHAL
69.63 SUSAN ZWIEG
62.99 SUSAN ZWIEG
69.63 SUSAN ZWIEG
37.06 SUSAN ZWIEG
59,219.81
Packet Page Number 153 of 186
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
Date Date Payee Description Amount
11120109 11/23/09 Mon MN State Treasurer Drivers License /Deputy Registrar(city clrk)10,055.66
11120/09 11/23/09 ARC Administration DCRP & Flex plan payments 3,875.08
11120/09 11/23/09 MN Dept of Natural Resources DNR electronic licenses 165.50
11120/09 11/23/09 MN Dept of Natural Resources DNR electronic licenses 26.00
11123/09 11/24/09 Tues MN State Treasurer Drivers License /Deputy Registrar(city clrk)10,498.08
11/24109 11/25/09 Wed MN State Treasurer Drivers License /Deputy Registrar(city clrk)2,157.25
11/24109 11/25/09 MN State Treasurer Drivers License /Deputy Registrar(city clrk)11,106.75
11/25/09 11/27/09 Fri MN State Treasurer Drivers License /Deputy Registrar(city clrk)13,397.73
11/25/09 11/27/09 US Bank VISA One Card*Purchasing Card Items 59,219.81
TOTAL
Detailed listing of VISA purchases is attached.
110,501.86
Packet Page Number 154 of 186
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT
11/27/09 HJELLE, ERIK 416.42
11/27/09 JUENEMANN, KATHLEEN 416.42
11/27109 NEPHEW, JOHN 416.42
11127109 ROSSBACH, WILLIAM 416.42
11127/09 AHL, R. CHARLES 4,821.44
11127/09 ANTONEN, JAMES 5,300.00
11127/09 BURLINGAME, SARAH L772.42
11/27/09 CHRISTENSON, SCOTT 2,156.37
11/27/09 FARR, LARRY 2,66894
11/27/09 JAHN, DAVID L788.37
11/27/09 RAMEAUX, THERESE 3,076.45
11/27/09 FORMANEK, KAREN 1,712.58
11/27/09 MITTET, ROBERT 3,572.04
11/27/09 ANDERSON, CAROLE 2.075.71
11/27/09 DEBILZAN, JUDY 1,14316
11/27/09 JACKSON, MARY 2,04295
11/27/09 KELSEY, CONNIE 2.494 27
11/27/09 LAYMAN, COLLEEN 1743.10
11/27/09 CAREY, HEIDI 2,423.75
11127/09 GUILFOILE, KAREN 3,918.10
11/27/09 KROLL, LISA 1,750.86
11/27/09 NEPHEW, MICHELLE 1,338.57
11/27/09 SCHMIDT, DEBORAH 2395.37
11/27/09 SPANGLER, EDNA 633.09
11/27/09 THOMFORDE, FAITH 720.00
11/27/09 CORTESI, LUANNE 1,120.83
11/27/09 JAGOE, CAROL 1,83317
11/27/09 KELLY, LISA 1.287.67
11/27/09 LARSON, MICHELLE 1,041.55
11/27/09 MECHELKE, SHERRIE 1.146.36
11/27/09 MOY, PAMELA 1,055.37
11/27/09 OSTER, ANDREA 1,83317
11/27/09 WEAVER, KRISTINE 2,118.96
11/27/09 ARNOLD, AJLA 1,152.00
11/27/09 CORCORAN, THERESA 1,82855
11/27/09 KVAM, DAVID 4,086.18
11/27/09 PALANK, MARY"1,833.17
11/27/09 POWELL, PHILIP 2.818.15
11127/09 SVENDSEN, JOANNE 1050.27
11/27/09 THOMALLA, DAVID 4,839.74
11/27/09 YOUNG, TAMELA 1,828.55
11/27/09 ABEL, CLINT 3,001.53
11/27/09 ALDRIDGE, MARK 3,099.85
11/27/09 AUGE, RACHEL 35.00
Packet Page Number 155 of 186
11/27109 BAKKE, LONN 2,804.87
11127109 BARTZ, PAUL 3,590.25
11127/09 BELDE, STANLEY"1804.87
11127/09 BENJAMIN, MARKESE 2,691.26
11/27/09 BIERDEMAN, BRIAN 3,308.52
11/27/09 BOHL, JOHN 3,15913
11127/09 BUSACK, DANIEL 3.385.75
11127/09 COFFEY. KEVIN 1878.02
11/27/09 CROTTY, KERRY 3,40559
11/27/09 DEMULLING. JOSEPH 2.489.28
11127/09 DOBLAR, RICHARD 3,473.16
11/27/09 DUGAS, MICHAEL 5,514 29
11/27/09 FRITZE. DEREK 2,701.08
11/27/09 GABRIEL, ANTHONY 3,324.76
11127/09 GUNDERSON, ANDREW 44.00
11127/09 HAWKINSON JR, TIMOTHY 2,505.49
11/27109 HER, PHENG 2,09398
11/27/09 HIEBERT, STEVEN 3,010.07
11127/09 JOHNSON, KEVIN 4,974.08
11127/09 KALKA, THOMAS 1,668.68
11/27/09 KARIS, FLINT 4,511.34
11/27/09 KONG, TOMMY 3,004.37
11127/09 KREKELER, NICHOLAS 1,472.68
11127/09 KROLL, BRETT 3.192.81
11/27/09 LANGNER, TODD 2,857.36
11/27/09 LARSON, DANIEL 2,749.10
11127/09 LU, JOHNNIE 1874.73
11127/09 MARINO, JASON 3,075.73
11/27/09 MARTIN, DANIEL 2.09398
11/27109 MARTIN, JERROLD 3,162.21
11/27/09 MCCARTY, GLEN 2.820.07
11127/09 METRY, ALESLA 3333.12
11/27/09 NYE, MICHAEL 3,91157
11/27/09 OLSON, JULIE 1993.85
11127/09 RHUDE, MATTHEW 1914.92
11127/09 SHORTREED, MICHAEL 3,881.66
11/27/09 STEINER, JOSEPH 3,169.68
11/27/09 SYPNIEWSKI, WILLIAM 2,68198
11127/09 SZCZEPANSKI, THOMAS 3,029.74
11127/09 TAUZELL, BRIAN L840.88
11/27/09 IRAN, JOSEPH 3,118.49
11/27/09 WENZEL, JAY 2.874.73
11127 /09 XIONG, KAO 1834.28
11/27/09 BERGERON, JOSEPH 3,596.49
11/27/09 ERICKSON, VIRGINIA 3,131.58
11/27/09 FLOR, TIMOTHY 3,288.29
11127/09 FRASER, JOHN 3,384.95
11127/09 LANGNER, SCOTT 2,896.00
11/27109 REZNY, BRADLEY 2,410.66
11/27/09 THEISEN, PAUL 1822.30
11127/09 THIENES, PAUL 3,510.03
11127/09 BAUMAN, ANDREW 2,437.33
11/27/09 DAWSON, RICHARD 2,942.20
Packet Page Number 156 of 186
11/27/09 DOLLERSCHELL. ROBERT 293.39
11127109 EVERSON, PAUL 3,689.28
11/27/09 FOSSUM, ANDREW 2.716.72
11/27109 HALWEG, JODI 2,957.92
11/27109 JUNGMANN, BERNARD 3,306.79
11127/09 MONDOR, MICHAEL 340.00
11127/09 NOVAK, JEROME 725.07
11/27109 OLSON, JAMES 2,648.40
11/27109 PERBIX, CHARLES 999.68
11127/09 PETERSON. ROBERT 3,406.54
11127/09 PLACE, ANDREA 2.736.26
11/27109 SEDLACEK, JEFFREY 3,024.07
11/27%09 STREFF, MICHAEL 2,62950
11127/09 SVENDSEN, RONALD 3,124.64
11127/09 GERVAIS -JR. CLARENCE 3,472.14
11/27;09 LUKIN, STEVEN 4,38797
11/27109 ZWIEG, SUSAN 2,170.15
11127/09 KNUTSON, LOIS 1,902.96
11127/09 NIVEN. AMY 1.371.42
11/27/09 PRIEFER, WILLIAM 2,890.06
11/27109 BRINK, TROY 2,12255
11/27/09 BUCKLEY, BRENT 2.597.45
11127/09 DEBILZAN, THOMAS 1095.56
11/27/09 EDGE, DOUGLAS 2,117.71
11/27109 JONES, DONALD 2,100.55
11127/09 MEISSNER. BRENT 1,705.35
11127/09 MEYER, GERALD 2,147.39
11/27109 NAGEL. BRYAN 3.229.26
11/27/09 OSWALD, ERICK 2,29957
11127/09 RUNNING, ROBERT 2,222.95
11127/09 TEVLIN, TODD 1110.40
11/27%09 BURLINGAME, NATHAN 1,84696
11/27/09 DUCHARME. JOHN 2.89493
11127/09 EATON, MEGAN 188.50
11/27/09 ENGSTROM. ANDREW 2.500.47
11/27109 JACOBSON, SCOTT 2,563.24
11/27/09 JAROSCH, JONATHAN 2,806.71
11127/09 KREGER, JASON 2.126.47
11127/09 KUMMER, STEVEN 3175.43
11/27109 LINDBLOM, RANDAL 3,037.49
11/27109 LOVE, STEVEN 3,083.91
11127/09 THOMPSON, MICHAEL 4,009.26
11127/09 ZIEMAN, SCOTT 184.80
11/27109 EDSON. DAVID 1126.12
11/27%09 HINNENKAMP, GARY 2,07118
11127/09 MARUSKA, MARK 3,090.00
11127 /09 NAUGHTON, JOHN 2,064.55
11/27/09 NORDQUIST, RICHARD 2,066.86
11/27109 SCHINDELDECKER, JAMES 2,069.17
11127/09 BIESANZ, OAKLEY L217.71
11127/09 DEAVER, CHARLES 739.08
11/27/09 GERNES, CAROLE 76.25
11/27109 HAYMAN, JANET 1,448.85
Packet Page Number 157 of 186
11/27/09 HUTCHINSON. ANN 2.051.76
11127109 SOUTTER, CHRISTINE 160.13
11/27/09 WACHAL, KAREN 791.88
11/27109 BERM, LOIS 56.25
11/27109 FINWALL, SHANN 3,283.67
11127/09 FRY, PATRICIA 1.898.06
11127/09 GAYNOR, VIRGINIA 2,969.70
11/27109 HALL, KATHLEEN 6750
11/27109 KONEWKO, DUWAYNE 4.162.50
11127/09 SINDT. ANDREA 1,977.36
11127/09 THOMPSON, DEBRA 798.26
11/27109 EKSTRAND, THOMAS 3,707.78
11/27%09 MARTIN, MICHAEL 2,45895
11127/09 BRASH, JASON 1.941.36
11127/09 CARVER, NICHOLAS 3,118.02
11/27/09 FISHER, DAVID 3,687.08
11/27109 SWAN, DAVID 2,610.15
11127/09 WELLENS, MOLLY 1,567.04
11127/09 BERGER, STEPHANIE 296.00
11/27/09 WORK, BRANDON 247.50
11/27109 JANASZAK, MEGHAN 575.69
11/27/09 KOHLMAN, JENNIFER 203.50
11127/09 ROBBINS, AI DRA 1513.20
11/27/09 ROBBINS, CAMDEN 22113
11/27109 SCHALLER, SCOTT 73.50
11127/09 SHERRILL, CATIFIN 562.01
11127/09 STAPLES, PAULINE 3.309.18
11/27109 TAUBMAN, DOUGLAS 3,208.66
11/27/09 TAYLOR, JAMES 2,170.42
11127 /09 ADAMS, DAVID 1,727.07
11127/09 GERMAIN, DAVID 2,098.10
11/27%09 HAAG, MARK 2,432.85
11/27/09 SCHULTZ, SCOTT 2,695.31
11127/09 ANZALDI. MANDY 1.745.02
11/27/09 BERGLUND, DANIEL 378.01
11/27109 BRENEMAN, NEIL 1,882.84
11/27/09 COLLINS, ASHLEY 8250
11127/09 CRAWFORD - JR, RAYMOND 888.84
11127/09 EVANS, CHRISTINE 1,169.25
11/27109 FABIO- SHANLEY, MICHAEL 195.60
11/27109 GLASS, JEAN 1041.87
11127/09 HANSEN, LORI 1692.83
11127/09 HER, CHONG 189.00
11/27109 HER, PETER 306.00
11/27%09 HOFMEISTER, MARY 95610
11127/09 HOFMEISTER, TIMOTHY 353.25
11127/09 LAMB, JACQUELINE 216.00
11/27/09 OLSON, ERICA 151.25
11/27109 OLSON, SANDRA 84.00
11127/09 PELOQUIN, PEN 534.73
11127/09 PENN, CHRISTINE 1.974.40
11/27/09 SCHOENECKER. LEIGH 642.50
11/27109 STARK, SUE 333.00
Packet Page Number 158 of 186
11/27/09 VANG. KAY 383.63
11127109 VUE, LOR PAO 111.38
11/27/09 ZIELINSKI, JUDY 30.80
11/27109 AICHELE, MEGAN 123.13
11/27109 AMUNDSON, DANI A 132.26
11127/09 ANDERSON, MAXWELL 166.75
11127/09 BAUDE, SARAH 35.50
11/27109 BEITLER, JULIE 90.00
11/27109 BIGGS, ANNETTE 212.85
11127/09 BRENEMAN, SEAN 69.60
11127/09 BRUSOE, AMY 86.85
11/27109 BRUSOE, CRISTINA 220.48
11/27%09 CAMPBELL, JESSICA 72.00
11127/09 CLARK, PAMELA 93.75
11127/09 COLEMAN, DAYSHIA 58.13
11/27/09 DEMPSEY, BETH 245.00
11/27109 DUNN, RYAN 959.22
11127/09 ERICKSON- CLARK, CAROL 49.00
11127/09 GRUENHAGEN, LINDA 201.20
11/27/09 HANSEN. HANNAH 54.38
11/27109 HEINRICH, SHEILA 128.00
11/27/09 HOLMBERG, LADONNA 401.00
11127/09 HORWATH, RONALD 1513.20
11/27/09 JOSSART, ANGELA 17.00
11/27109 JOYER, JENNA 84.15
11127/09 KOGLER, RYAN 266.40
11127/09 KOHLER, ROCHELLE 34.00
11/27109 KRONHOLM, KATHRYN 895.35
11/27/09 LAMEYER, ZACHARY 8415
11127/09 M ATESKI, WAYNE 100.00
11127/09 MATHEWS, LEAH 444.20
11/27%09 MCCARTHY, ERICA 8550
11/27/09 NADEAU, KELLY 116.38
11127/09 PEHOSKL JOEL 125.00
11/27/09 PROESCH. ANDY 610.63
11/27109 RENFORD, NATHAN 201.25
11/27/09 RHODY, DIANE 25350
11127/09 RICHTER, DANIEL 72.00
11127/09 RICHTER, NANCY 1,337.18
11/27109 ROLLOFF- FELLNER, TAYLOR 15.70
11/27109 RONNING, ISAIAH 227.85
11127/09 SCHAEFER, NATALIE 144.23
11127/09 SCHREIER, ROSEMARIE 171.75
11/27109 SCHREINER, MICHELLE 158.38
11/27%09 SCHUNEMAN, GREGORY 287.68
11127/09 SJERVEN, BRENDA 102.00
11127/09 SKAAR, SAMANTHA 80.75
11/27/09 SKUNES, KELLY 84.38
11/27109 SMITH, ANN 157.60
11127/09 SMITLEY, SHARON 226.35
11127/09 TUPY, ELIANA 119.00
11/27/09 TUPY. HEIDE 133.20
11/27109 TUPY, MARCUS 276.60
Packet Page Number 159 of 186
Packet Page Number 160 of 186
11/27/09 WEDES. CARYL 98.00
11127109 WEEVER, NAOMI 21.75
11/27/09 WOLFGRAM, TERESA 24.13
11/27109 WOODMAN, ALICE 138.00
11/27109 YOUNCE, BLALSE 4350
11127/09 ZALK, DAVID 21.75
11127/09 BOSLEY, CAROL 344.40
11/27109 HOLMGREN, STEPHANIE 27.63
11/27109 LANGER, CHELSEA 240.13
11127/09 LANGER, KAYLYN 216.75
11127/09 SATTLER, MELINDA 16.00
11/27109 SAVAGE, KAREN 135.38
11/27%09 ZAGER, LINNEA 305.38
11127/09 BEHAN, JAMES 2,462.72
11127/09 BOINTMAN, MATTHEW 313.50
11/27/09 COLEMAN, PATRICK 65.25
11/27109 CURRAN. JAMES 360.00
11127/09 DOUGLASS, TOM 1,301.56
11127/09 JOHNSON, JUSTIN 177.63
11/27/09 LONETTI, JAMES 498.00
11/27109 MALONEY, SHAUNA 123.25
11/27/09 PRINS, KELLY L220.22
11127/09 REILLY, MICHAEL 1,861.35
11/27/09 SCHOENECKER, KYLE 252.69
11/27109 VALERIO, TARA 307.80
11127 /09 AICHELE, CRAIG 1170.25
11127/09 PRIEM, STEVEN 2,322.15
11/27109 WOEHRLE, MATTHEW 1035.75
11/27/09 BERGO, CHAD 2,57418
11127/09 FOWLDS, MYCHAL 3.085.88
11127/09 FRANZEN, NICHOLAS 2,242.11
1008236 11/27%09 LONGRIE, DIANA 47315
1008237 11/27/09 WELCHLIN. CABOT 3.208.41
1008238 11127/09 FEIST, ASHLEY 169.00
1008239 11/27/09 GEBHARD, MADELINE 270.00
1008240 11/27109 JUGOVICH, CARALYNN 104.00
1008241 11/27/09 KRENZ, CASSANDRA 104.00
1008242 11127/09 LIZAKOWSKI, GENEVIEVE 104.00
1008243 11127/09 LYLE, LAUREN 221.00
1008244 11/27109 MASLOWSKI, JENNA 260.00
1008245 11/27109 MUL.LEN, REBECCA 104.00
1008246 11127/09 PETERSON, HAYLIE 188.50
1008247 11127/09 RITCHIE, KALLY 266.50
1008248 11/27109 ROKKE, MARINA 65.00
1008249 11/27%09 RUBBELKE, JAMIE 11050
1008250 11127/09 ST. MARTIN, MICHELLE 65.00
1008251 11127/09 BUESING, DYLAN 44.10
1008252 11/27/09 CRANDALL, KRISTA 36.81
1008253 11/27109 FLUEGEL, LARISSA 43.50
1008254 11127/09 GIPPLE, TRISHA 43.50
1008255 11127/09 LAMSON, KEVIN 22.05
1008256 11/27/09 MCCORMACK, MELISSA 62.48
1008257 11/27109 MCLAURIN, CHRISTOPHER 251.63
Packet Page Number 160 of 186
1008258 11/27/09 NORTHOUSE, KATHERINE 46.50
1008259 11127109 NWANOKWALE, EMMA 100.75
1008260 11/27/09 NWANOKZVALE, MORDY 227.00
1008261 11/27109 ROSTRON, ROBERT 429.26
1008262 11/27109 SCHENKELBERG, LAURA 110.00
1008263 11127/09 VIMR, CAYLA 58.00
1008264 11127 /09 WALKER, TYLER 116.00
1008265 11/27109 DANIEL, BREANNA 3413
1008266 11/27109 GOLDEN, VALERIE 54.00
1008267 11127/09 HER, KIM 54.38
1008268 11127/09 HER, MARINA 24.00
1008269 11/27109 HITE, ANDREA 54.00
1008270 11/27%09 LUHMAN, KAYLA 54.00
1008271 11127/09 PENN, CAYLA 193.50
1008272 11127/09 TUMM, SARA 54.00
1008273 11/27/09 TVEDT, KELLY 54.00
1008274 11/27109 SCHULZE, KEVIN 480.00
1008275 11127/09 STEFFEN, MICHAEL 174.00
491,145.74
Packet Page Number 161 of 186
Check Register
City of Maplewood
12104/2009
Check Date Vendor Description Amount
79972
79973
79974
79975
79976
79977
79978
79979
79980
79981
79982
79983
79984
79985
79986
79987
79988
79989
79990
79991
79992
79993
79994
79995
79996
79997
79998
79999
80000
80001
80002
80003
80004
80005
80006
80007
80008
80009
80010
80011
80012
80013
80014
80015
80016
1112012009 00393 DEPT OF LABOR & INDUSTRY
1112012009 02464 US BANK
1210112009 00001 ONE TIME VENDOR
1210112009 00001 ONE TIME VENDOR
1210112009 00001 ONE TIME VENDOR
1210312009 03818 MEDICA
1210312009 01126 MN NCPERS LIFE INSURANCE
1210312009 00384 DE LAGE LANDEN FINANCIAL SRVS
1210312009 03744 ANTHONY BARILLA, JR
12103/2009 04012 MIKE MILLER
1210312009 01867 PERRY HANSON
1210312009 01871 KENNETH COOPER
1210312009 03982 JOSIE GEIGER
1210312009 03021 JENNIFER KIMLINGER
1210312009 01863 ROGER PACKER
1210312009 01865 DON BOWMAN
1210312009 03538 PATRICK JAMES HUBBARD
1210312009 01872 MARK WEBER
1210312009 02663 CARL SAARION
1210312009 04359 PATTY STEWART
1210812009 03576 EUREKA RECYCLING
1210812009 02728 KIMLEY -HORN & ASSOCIATES INC
1210812009 02728 KIMLEY -HORN & ASSOCIATES INC
1210812009 02728 KIMLEY -HORN & ASSOCIATES INC
1210812009 02728 KIMLEY -HORN & ASSOCIATES INC
12108/2009 02728 KIMLEY -HORN & ASSOCIATES INC
1210812009 01546 SUBURBAN SPORTSWEAR
1210812009 01190 XCEL ENERGY
1210812009 01190 XCEL ENERGY
1210812009 01190 XCEL ENERGY
1210812009 01190 XCEL ENERGY
1210812009 01798 YOCUM OIL CO.
1210812009 01798 YOCUM OIL CO.
1210812009 04008 AMERITAS
1210812009 04333 BIG EVENT PRODUCTIONS
1210812009 00211 BRAUN INTERTEC CORP.
1210812009 02929 CNAGLAC
1210812009 00309 COMMISSIONER OF TRANSPORTATION
1210812009 04375 GERARD COURY
1210812009 00384 DE LAGE LANDEN FINANCIAL SRVS
1210812009 00384 DE LAGE LANDEN FINANCIAL SRVS
12108/2009 00384 DE LAGE LANDEN FINANCIAL SRVS
1210812009 04137 THE EDGE MARTIAL ARTS
1210812009 00003 ESCROW REFUND
1210812009 00003 ESCROW REFUND
1210812009 00003 ESCROW REFUND
1210812009 04123 FRIENDS OF MAPLEWOOD NATURE
1210812009 00543 GE CAPITAL
1210812009 02134 CAROLE GERNES
1210812009 02950 CHAD HERMANSON
1210812009 04376 ICBITS, LLC
1210812009 04306 INSTANT WHIP - MINNEAPOLIS, INC.
1210812009 04306 INSTANT WHIP - MINNEAPOLIS, INC.
1210812009 04095 BERNARD JUNGMANN
1210812009 03688 KAMI INC
1210812009 04098 NICHOLAS KREKELER
1210812009 00891 MAMA
12108/2009 00891 MAMA
MONTHLY SURTAX - OCT 7677123035
FUNDS FOR ATMS
M PERKINS TIME CARD NOT IN ON TIME
S BRUNSBERG TIME CARD NOT IN ON
M STRAUTMANIS TIME CARD NOT IN ON
MONTHLY PREMIUM - DEC
MONTHLY PREMIUM - DEC
LEASE 24673353 PERIOD 10115 -11/14
REFEREE 1ST HALF VOLLEYBALL
REFEREE 1ST HALF VOLLEYBALL
REFEREE IST HALF VOLLEYBALL
REFEREE 1ST HALF VOLLEYBALL
REFEREE 1ST HALF VOLLEYBALL
REFEREE 1ST HALF VOLLEYBALL
REFEREE 1ST HALF VOLLEYBALL
ASSIGNING FEE 1ST HALF VOLLEYBALL
REFEREE 1ST HALF VOLLEYBALL
REFEREE 1ST HALF VOLLEYBALL
REFEREE IST HALF VOLLEYBALL
REFEREE 1ST HALF VOLLEYBALL
RECYCLING CHARGES - NOVEMBER
PROD 08 -13 PROF SRVS THRU 10/31
PROD 09 -04 PROF SRVS THRU 10131
PROD 09 -13 PROF SRVS THRU 10131
PROD 07 -30 PROF SRVS THRU 10131
PROF SRVS THRU 10131
HOLIDAY LOSE 2 WIN T- SHIRTS
ELECTRIC & GAS UTILITY
ELECTRIC UTILITY
ELECTRIC UTILITY
ELECTRIC UTILITY
CONTRACTED GASOLINE - NOV
PUMP OUT DIESEL TANK
MONTHLY PREMIUM - DEC
SOUND TECHNICIAN & EQUP MCC
PROD 08 -20 PROF SRVS THRU 10130
MONTHLY PREMIUM - DEC
PROD 07 -27 ENGINEERING TESTING
INSTRUCTION OF INTRO TO
LEASE 24673353 PERIOD 11115 -12/14
LEASE 24933759 PERIOD 11115 - 12(14
LEASE 24923154 PERIOD 11115 - 12114
KARATE INSTRUCTION
ESCROW REL E VOTH 2968 EDWARD ST
ESCROW REL D JUEN JR 1654 N
ESCROW REL W HOGE 2255 HAZEL ST
CALENDARS
RICOH COPIER - NOV
REIMS FOR MILEAGE 7(22 - 10128
CHAD HERMANSON - POLICE RESERVE
ADD TAX FIELD TO ONLINE TICKETING
MDSE FOR RESALE
MDSE FOR RESALE
TUTIION REIMS 09101 -10/31
ESCROW RELEASE 1275 CO RD D
NICK KREKELER - POLICE RESERVE
MAMA LUNCHEON - JIM ANTONEN
MAMA LUNCHEON - JOHN NEPHEW
1,039.05
8,00000
46.17
92.35
166.23
144,641.49
416.00
646.59
768.00
360.00
432.00
168.00
384.00
72.00
264.00
513.00
648.00
192.00
312.00
504.00
33,082.79
62,692.30
42,617.30
24,366.75
796.34
413.40
390.00
17,552.35
6,979.65
1,171.70
50.81
10,865.45
410.00
9,776.52
212.50
1,144.50
531.50
1,651.64
1,20Q00
646.59
484.14
272.53
285.60
4,200.00
1,400.00
450.00
1,00000
352.68
115.34
655.75
180.00
314.44
1.13
750.00
31,25000
649.25
25.00
25.00
Packet Page Number 162 of 186
80017
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1210812009 00891 MAMA
1210812009 00891 MAMA
1210812009 04377 MEDIA SAVANT COMMUNICATIONS
1210812009 04378 MINNESOTA SEASONS, INC.
1210812009 01085 MN LIFE INSURANCE
1210812009 04196 NORTH ST PAUL GIRLS BASKETBALL
1210812009 01213 JULIE OLSON
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
12108/2009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
12108/2009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
1210812009 00001 ONE TIME VENDOR
12108/2009 00001 ONE TIME VENDOR
1210812009 04276 PARTNERS IN EDUCATION INC
1210812009 01254 PEPSI -COLA COMPANY
1210812009 04265 MARIA PIRELA
1210812009 04184 MICHELLE PRONSATI
1210812009 00396 DEPT OF PUBLIC SAFETY
1210812009 02008 RAMSEY COUNTY PUBLIC WORKS
1210812009 03446 RICK JOHNSON DEER & BEAVER INC
1210812009 01409 S.E.H.
1210812009 01409 S.E.H.
1210812009 01409 S.E.H.
1210812009 01418 SAM'S CLUB DIRECT
1210812009 01418 SAM'S CLUB DIRECT
1210812009 01418 SAM'S CLUB DIRECT
1210812009 01418 SAM'S CLUB DIRECT
1210812009 01418 SAM'S CLUB DIRECT
12108/2009 01418 SAM'S CLUB DIRECT
1210812009 01418 SAM'S CLUB DIRECT
1210812009 01418 SAM'S CLUB DIRECT
1210812009 01418 SAM'S CLUB DIRECT
MAMA LUNCHEON - JAMESLLANAS
MAMA LUNCHEON - WILL ROSSBACH
PUBLIC RELATIONS WORK - NOV
PROD 07 -19 IRRIGATION SYS REPAIR
MONTHLY PREMIUM - DEC
AD IN N ST PAUL BASKETBALL FROG
REIMB FOR PDA 11/24
REFUND MARTIN AMB 071688
MIKE KUNZE - POLICE RESERVE
MIKE HOWES - POLICE RESERVE
JOE TSCHIDA - POLICE RESERVE
LUIS ALDANA - POLICE RESERVE
KARRIN TROMBLEY - POLICE RESERVE
DICK HANSON - POLICE RESERVE
ROGER GUND - POLICE RESERVE
KEN MAUSTON - POLICE RESERVE
MIKE TRESLER - POLICE RESERVE
ERIC LABERE - POLICE RESERVE
ADAM SCHROEDER - POLICE RESERVE
DAVE W INGATE - POLICE RESERVE
SCOTT ERIKSEN - POLICE RESERVE
REIMB R STAHL IRRIGATION SYSTEM
BRANDON KING - POLICE RESERVE
KATIE RUESINK- POLICE RESERVE
SAM JOHNSTON - POLICE RESERVE
JOAL MCALISTER - POLICE RESERVE
CHRIS LEE - POLICE RESERVE
TOM MARTINEZ - POLICE RESERVE
NICK CARDINAL - POLICE RESERVE
STEVE KINSEL - POLICE RESERVE
JON MCKENZIE - POLICE RESERVE
LEE YANG - POLICE RESERVE
LINDSEY LONDROCHE - POLICE
REFUND T KELLERMAN - SWIM CLASSES
MARIE GARZA - POLICE RESERVE
KYLE WRICH - POLICE RESERVE
REFUND M ARRIGONI UCARE BENEFIT
KRISTINA MECHTEL - POLICE RESERVE
CAROL ROEMHILD - POLICE RESERVE
HEIDI EGAN - POLICE RESERVE
MARC JESSUP - POLICE RESERVE
MIKE DURESKY - POLICE RESERVE
C HOHENSTEIN RECYCLING WINNER
REFUND K SELBITSCHKA - MEMBERSHIP
REFUND J DOEHLING - CLASS
REIMB R HELEY FOR LIFE INSURAACE
INSTRUCTOR FEES
MDSE FOR RESALE
ZUMBA INSTRUCTOR WINTER SESSION
ZUMBA INSTRUCTOR 11/05 - 12117
TRANSFER TITLES - FORFEITED
TRAFFIC SIGNAL MAINT
DEER REMOVAL - NOV
ENERGY EFFICIENCY CONSULTING
PROJ 06 -05 ENGINEERING FEES
PROD 08 -12 ENGINEERING FEES
CARVER GYM CONCESSIONS & DANCE
VENDING MACHINE SUPPLIES
MDSE FOR RESALE
MDSE FOR RESALE
TABLES FOR MCC - LUNCHROOM
HALLOWEEN ITEMS
CONCESSION FOOD /BEVERAGE
MDSE FOR RESALE
B -DAY CAKE & GRAB BAG CANDY
25.00
25.00
350.00
940.97
3,479.90
100.00
250.00
1,204.00
557.75
41725
407.75
399.75
384.25
372.50
370.00
367.50
357.50
34325
287.75
286.25
278.50
275.00
260.50
242.75
241.25
238.75
230.50
230.25
213.00
165.25
163.00
150.00
139.75
136.00
126.25
125.00
120.00
119.50
119.00
102.00
88.00
85.25
50.00
37.49
35.00
12.84
336.00
415.00
740.40
574.20
60.00
53.38
200.00
4,995.66
1,024.32
304.20
534.01
25921
165.42
156.65
13625
122.44
101.87
89.46
67.00
Packet Page Number 163 of 186
Packet Page Number 164 of 186
1210812009 01418 SAM'S CLUB DIRECT SUPPLIES FOR SENATE TOUR 4708
1210812009 01418 SAM'S CLUB DIRECT GRAB BAG BINGO & B -DAY SUPPLIES 44.90
1210812009 01418 SAM'S CLUB DIRECT KIDS CLUB JUICEIB -DAY FROG 21.48
80070 1210812009 03879 SANSIO EMS RUNSHEETISUBSCRIPTION - DEC 616.76
80071 1210812009 02274 SPRINT MONTHLY PAYMENT 10115 -11114 7,433.97
80072 1210812009 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 962.88
80073 1210812009 01836 CITY OF ST PAUL RECORD MGMT SOFTWARE FEES - NOV 3,798.00
80074 1210812009 01512 ST. PAUL PLUMBING & HTG. CO.REFUND DUP WATER HEATER PERMIT 45.50
80075 1210812009 02981 STORK TWIN CITY TESTING CORP PROJ 08 -12 ENGINEERING TESTING 1,281.25
80076 1210812009 01550 SUMMIT INSPECTIONS ELECTRICAL INSPECTIONS - NOV 2,780.00
80077 1210812009 02853 JOANNE SVENDSEN REIMB FOR MILEAGE 2119 - 11119 54.45
80078 12/0812009 03598 PAUL THEISEN REIMB FOR TUITION & BOOKS 8131 -1,151.73
80079 1210812009 04352 ULTIMATE DENT WORKS REPAIR HAIL DAMAGE VEHICLES 10,977.33
80080 12108/2009 00529 UNION SECURITY INSURANCE CO LTD PLAN 4043120 -2 - DEC 2,718.58
1210812009 00529 UNION SECURITY INSURANCE CO STD PLAN 4043120 -1 - DEC 1,77191
80081 1210812009 04179 VISUAL IMAGE PROMOTIONS PROG DISPLAY SIGN MCC - OCT 250.00
1210812009 04179 VISUAL IMAGE PROMOTIONS FROG DISPLAY SIGN MCC - NOV 250.00
80082 1210812009 01732 WAKOTA MUTUAL AID ASSOC.DUES DEC 2008 - DEC 2009 50.00
80083 1210812009 04346 CHARLES A. WAUGH SANTA AT DEC 5TH EVENT MCC 330.00
112 Checks in this report.
478.480.06
Packet Page Number 164 of 186
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
Date Date Payee Description Amount
11130109 12/01/09 Tues MN State Treasurer Drivers License /Deputy Registrar(city clrk)18,085.44
11130/09 12/01/09 ICMA(Vantagepointe)Deferred Compensation 3,444.65
11130/09 12/01/09 ING Deferred Compensation 24,547.40
11/30/09 12/01/09 US Treasurer Federal Payroll Tax (FICA)92,750.97
12101/09 12/02/09 Wed MN State Treasurer Drivers License /Deputy Registrar(city clrk)31,637.00
12/01109 12/02/09 US Bank VISA One Card Credit Card Billing Fee 1,724.47
12/01109 12/02/09 Labor Unions Union Dues 333.34
12/01/09 12/02/09 MidAmerica - ING HRA Flex plan 3,845.12
12/01/09 12/02/09 US Bank Debt Service payments 122,313.75
12101/09 12/02/09 MN State Treasurer State Payroll Tax 18,799.04
12101/09 12/02/09 WI Dept of Revenue State Payroll Tax 1,370.90
12102109 12/03/09 Thurs MN State Treasurer Drivers License /Deputy Registrar(city clrk)20,400.68
12/03109 12/04/09 Fri MN State Treasurer Drivers License /Deputy Registrar(city clrk)16,442.27
Iti1iel,
Detailed listing of VISA purchases is attached.
216,866.57
Packet Page Number 165 of 186
Trans Date Posting Date Merchant Name Trans Amount Name
1210212009 1210312009 RED WING SHOE STORE 172.55 DAVE ADAMS
1210212009 1210412009 MILLS FLEET FARM #3100 179.98 DAVE ADAMS
1112112009 1112312009 TARGET 00000687 10.00 MANDY ANZALDI
1112412009 1112712009 MICHAELS #2744 44.99 MANDY ANZALDI
1112712009 1113012009 TARGET 00011858 10.05 MANDY ANZALDI
12/01/2009 12102/2009 PAMIDA 15.43 MANDY ANZALDI
12/01/2009 12103/2009 ANDON BALLOONS INC -98.86 MANDY ANZALDI
12/02/2009 12103/2009 TARGET 00011858 41.15 MANDY ANZALDI
11/23/2009 11125/2009 A.P.I. SUPPLY INC 214.26 JIM BEHAN
11/24/2009 11127/2009 POOLSIDE 13.39 JIM BEHAN
11/30/2009 12101/2009 MUSKA LIGHTING CENTER 170.93 JIM BEHAN
11/25/2009 11127/2009 PETLAND 21.52}OAKLEY BIESANZ
11/25/2009 11127/2009 PETLAND 4.62 OAKLEY BIESANZ
12/01/2009 12103/2009 BLUE RIBBON BAIT & TACKLE 7.48 OAKLEY BIESANZ
11/21/2009 11123/2009 MENARDS 3022 88.87 RON BOURQUIN
11/21/2009 11123/2009 MENARDS 3022 73.88 RON BOURQUIN
11/21/2009 11127/2009 MENARDS 3022 46.04}RON BOURQUIN
11/22/2009 11123/2009 UPS *1ZOWX0349056241465 10.40 NEIL BRENEMAN
11/23/2009 11125/2009 DONATELLIS 112.98 SARAH BURLINGAME
11/23/2009 11125/2009 OUTBACK #2412 30.00 SARAH BURLINGAME
11/24/2009 11125/2009 JAKE'S CITY GRILLE - M 30.00 SARAH BURLINGAME
12/01/2009 12102/2009 GE CAPITAL 43.92 SARAH BURLINGAME
11/21/2009 11123/2009 MSP COMMUNICATIONS 1,390.00 HEIDI CAREY
12/04/2009 12104/2009 U OF M CCE 720.00 NICHOLAS CARVER
11/23/2009 11124/2009 MIDWEST LOCK & SAFE INC 1,063.47 SCOTT CHRISTENSON
11/23/2009 11125/2009 VIKING ELEC - CREDIT DEPT.33.75 SCOTT CHRISTENSON
11125/2009 1112712009 MUSKA LIGHTING CENTER 236.62 SCOTT CHRISTENSON
11130/2009 1210112009 MENARDS 3059 6.96 SCOTT CHRISTENSON
11130/2009 1210212009 VIKING ELEC- CREDIT DEPT.106.38 SCOTT CHRISTENSON
11130/2009 1210212009 VIKING ELEC - CREDIT DEPT.40.87 SCOTT CHRISTENSON
11/30/2009 12102/2009 VIKING ELEC - CREDIT DEPT.118.26 SCOTT CHRISTENSON
12/01/2009 12103/2009 VIKING ELEC - CREDIT DEPT.106.38}SCOTT CHRISTENSON
11/24/2009 11125/2009 SPARTAN PROMOTIONAL GRP 321.65 KERRY CROTTY
11/20/2009 11123/2009 LISPS 26834500133401316 12.32 RICHARD DOBLAR
11/19/2009 11123/2009 DEPARTMENT OF LABOR AND 1 60.00 LARRY FARR
11/19/2009 11123/2009 DEPARTMENT OF LABOR AND 1 50.00 LARRY FARR
11/19/2009 11123/2009 DEPARTMENT OF LABOR AND 1 60.00 LARRY FARR
11/20/2009 11123/2009 TARGET 00021352 3.62 LARRY FARR
11/20/2009 11123/2009 GEVALIA *SHIPMENT 42.93 LARRY FARR
11/20/2009 11123/2009 ACME ELECTRONICS CENTER 1 729.47 LARRY FARR
11/24/2009 11125/2009 OVERHEAD DOOR COMP 407.95 LARRY FARR
11/24/2009 11125/2009 KNOWLAN'S MARKET #2 24.62 LARRY FARR
11/24/2009 11125/2009 MENARDS 3027 16.07 LARRY FARR
11/24/2009 11127/2009 EARL F. ANDERSEN 196.76 LARRY FARR
11/27/2009 11130/2009 THE HOME DEPOT 2810 107.06 LARRY FARR
12/01/2009 12103/2009 THE HOME DEPOT 2810 21.40 LARRY FARR
12/01/2009 12103/2009 THE HOME DEPOT 2810 141.29 LARRY FARR
11/23/2009 11125/2009 CURTIS 1000 47.35 KAREN FORMANEK
12/01/2009 12103/2009 CURTIS 1000 146.01 KAREN FORMANEK
11/25/2009 11127/2009 THE UPS STORE #2171 27.45 MYCHAL FOWLDS
11/30/2009 12101/2009 ZAHL PMC 408.14 MYCHAL FOWLDS
11/24/2009 11124/2009 HP DIRECT- PUBLICSECTOR 1,086.07 NICK FRANZEN
11/24/2009 11125/2009 SHI INTERNATIONAL CORP 218.03 NICK FRANZEN
11125/2009 1112512009 HP DIRECT- PUBLICSECTOR 88.91 NICK FRANZEN
Packet Page Number 166 of 186
1210112009 1210112009 HP DIRECT- PUBLICSECTOR 1,484.07 NICK FRANZEN
1210112009 1210112009 HP DIRECT- PUBLICSECTOR 1,072.14 NICK FRANZEN
1210212009 1210312009 PAYPAL *AMERICANWAY 49.85 NICK FRANZEN
1210212009 1210312009 INSIGHT *PUBLICSECTOR 125.81 NICK FRANZEN
1210312009 1210312009 HP DIRECT- PUBLICSECTOR 2,866.30 NICK FRANZEN
1210312009 1210312009 DMI* DELL K-12/GOVT 664.08 NICK FRANZEN
1112412009 1112712009 HOULE FARM GARDEN & PET 24.91 CLARENCE GERVAIS
1111912009 1112312009 MICHAELS #2744 54.60 KAREN E GUILFOILE
1112612009 1112712009 COMCAST CABLE COMM 90.20 LORI HANSON
1112012009 1112312009 AMERICAN RED CROSS TWIN C 283.42 RON HORWATH
1112012009 1112312009 DALCO ENTERPRISES, INC 866.04 DAVID JAHN
1112512009 1112712009 NAPA AUTO PARTS 3279016 13.70 DON JONES
1112112009 1112312009 BOUND TREE MEDICAL LLC 178.76 BERNARD R JUNGMANN
1112112009 1112312009 BOUND TREE MEDICAL LLC 131.48 BERNARD R JUNGMANN
1210212009 1210412009 ANCOM TECHNICAL CENTER IN 16.57 BERNARD R JUNGMANN
1210212009 1210412009 ANCOM TECHNICAL CENTER IN 16.57 BERNARD R JUNGMANN
1210212009 1210412009 ANCOM TECHNICAL CENTER IN 13.36 BERNARD R JUNGMANN
1112512009 1112712009 THE UPS STORE #2171 7.80 TOM KALKA
1112012009 1112312009 LAKE SUPERIOR COLLEGE 360.00 JASON KREGER
1113012009 1210112009 THE UPS STORE #2171 9.40 NICHOLAS KREKELER
1112412009 1112712009 OFFICE DEPOT #1090 115.58 LISA KROLL
1112412009 1112712009 OFFICE DEPOT #1079 19.26 LISA KROLL
1112012009 1112312009 UNIFORMS UNLIMITED INC 101.18 DAVID KVAM
1113012009 1210112009 INTOXIMETERS INC 174.93 DAVID KVAM
1210212009 1210312009 STRETCHERS INC 1,239.75 DAVID KVAM
1210212009 1210312009 WCSPAY.COMIPANACEASALE 100.85 DAVID KVAM
1210212009 1210412009 UNIFORMS UNLIMITED 1,118.51 DAVID KVAM
1210212009 1210412009 UNIFORMS UNLIMITED INC 182.23 DAVID KVAM
1111912009 1112312009 ASPEN MILLS INC.224.85 STEVE LUKIN
1112012009 1112312009 METRO FIRE 263.76 STEVE LUKIN
1112012009 1112312009 ADVANCED GRAPHIX INC 125.00 STEVE LUKIN
1112012009 1112312009 ADVANCED GRAPHIX INC 1,598.50 STEVE LUKIN
1112112009 1112312009 ATTM *878423931 NBI 166.55 STEVE LUKIN
1112312009 1112512009 METRO SALES INC 435.89 STEVE LUKIN
1112312009 1112512009 AIRGAS NORTH CENTRAL 175.60 STEVE LUKIN
1112312009 1112512009 AIRGAS NORTH CENTRAL 141.38 STEVE LUKIN
1210312009 1210412009 ADVANCED GRAPHIX INC 117.56 STEVE LUKIN
1112112009 1112312009 QWESTCOMM *TN651 58.36 ROBERT MITTET
1112812009 1113012009 COMCAST CABLE COMM 142.42 ROBERT MITTET
1210212009 1210312009 FSH COMMUNICATION01 OF 01 63.90 ROBERT MITTET
1112412009 1112712009 OFFICE DEPOT #1090 156.39 AMY NIVEN
1112412009 1112712009 OFFICE DEPOT #1105 49.43 AMY NIVEN
1210212009 1210412009 OFFICE DEPOT #1090 201.26 AMY NIVEN
1210212009 1210412009 OFFICE DEPOT #1090 265.20 MARY KAY PALANK
1112012009 1112312009 STITCH AND CLEAN INC 161.50 CHRISTINE PENN
1112012009 1112312009 CVS PHARMACY #1751 Q03 24.85 CHRISTINE PENN
1112112009 1112312009 CVS PHARMACY #1751 Q03 25.47 CHRISTINE PENN
1112212009 1112412009 CVS PHARMACY #1751 Q03 17.40 CHRISTINE PENN
1112512009 1112712009 BANNERS.COM 58.68 CHRISTINE PENN
1210212009 1210312009 TARGET 00009316 27.11 CHRISTINE PENN
1210212009 1210312009 BEST BUY MHT 00000158 219.54 CHRISTINE PENN
1111912009 1112312009 ADVANCED GRAPHIC SYSTEMS 280.99 PHILIP F POWELL
1111912009 1112312009 COMPUTER SUPPLIES 66.48 PHILIP F POWELL
1210112009 1210212009 GE CAPITAL 333.16 WILLIAM J PRIEFER
1210212009 1210412009 OFFICE MAX 21.73 WILLIAM J PRIEFER
1112012009 1112312009 KATH AUTO PARTS NSP 55.58 STEVEN PRIEM
Packet Page Number 167 of 186
1112012009
1112012009
1112312009
1112312009
1112312009
1112412009
1112412009
1112412009
1112412009
1113012009
1113012009
1113012009
1113012009
1113012009
1210212009
1210212009
1112012009
1112012009
1112112009
1112412009
1113012009
1112412009
1210212009
1210212009
1210312009
1112512009
1210212009
1112412009
1112412009
1112412009
1210112009
1210112009
1210212009
1111912009
1112512009
1210212009
1210212009
1210112009
1111912009
1112012009
1112012009
1112012009
1112012009
1112612009
1113012009
1210112009
1210112009
1210112009
1210112009
1112312009 OREILLY AUTO 00020743
1112312009 NOR *NORTHERN TOOL
1112412009 POMPS TIRE SERVICE, INC
1112512009 KATH AUTO PARTS NSP
1112512009 TOUSLEY FORD 127200039
1112712009 KATH AUTO PARTS NSP
1112712009 KATH AUTO PARTS NSP
1112712009 COMO LUBE & SUPPLIES
1112712009 POLAR CHEVROLET MAZDA PAR
1210112009 BAUER BUILT TIRE -
1210112009 FORCE AMERICA DISTRIB LLC
1210212009 KATH AUTO PARTS NSP
1210212009 KATH AUTO PARTS NSP
1210212009 DIESEL COMPONENTS INC
1210412009 KATH AUTO PARTS NSP
1210412009 CATCO PARTS &SERVICE
1112312009 HILLYARD INC MINNEAPOLIS
1112312009 HILLYARD INC MINNEAPOLIS
1112312009 DALCO ENTERPRISES, INC
1112512009 RED WING SHOE STORE
1210112009 HILLYARD INC MINNEAPOLIS
1112512009 WALGREENS #2936
1210312009 TARGET 00011858
1210412009 THE HOME DEPOT 2801
1210412009 ABLE HOSE & RUBBER:, INC
1112712009 MILLS FLEET FARM #2700
1210412009 OFFICE DEPOT #1090
1112512009 WATER PROGRAM
1112712009 METROCALLIARCH WIRE
1112712009 GO MINIS - MINNEAPOLIS
1210312009 OFFICE DEPOT #1090
1210312009 OFFICE DEPOT #1105
1210412009 OFFICE DEPOT #1090
1112312009 ADVANCED GRAPHIC SYSTEMS
1113012009 ORIENTAL TRADING CO
1210312009 SPORTS IMPORTS
1210412009 ORIENTAL TRADING CO
1210212009 LOFFLER COMPANIES INC
1112312009 GRUBERS POWER EQUIPMENT
1112312009 BEST BUY MHT 00000109
1112312009 BEST BUY MHT 00000109
1112312009 OFFICE MAX
1112312009 S & T OFFICE PRODUCTS
1112712009 DALCO ENTERPRISES, INC
1210212009 NORTHLAND IRRIGATION INC
1210212009 RAINBOW FOODS 00088617
1210312009 PAPA JOHNS #1838
1210312009 OFFICE MAX
1210312009 SECRETARY OF STATE
TOTAL
44.86 STEVEN PRIEM
142.71 STEVEN PRIEM
1,000.26 STEVEN PRIEM
71.67 STEVEN PRIEM
374.03 STEVEN PRIEM
42.93 STEVEN PRIEM
37.15 STEVEN PRIEM
61.39 STEVEN PRIEM
45.95 STEVEN PRIEM
401.72 STEVEN PRIEM
842.39 STEVEN PRIEM
9.51 STEVEN PRIEM
196.84 STEVEN PRIEM
883.78 STEVEN PRIEM
31.26 STEVEN PRIEM
64.43 STEVEN PRIEM
85.88 MICHAEL REILLY
85.95 MICHAEL REILLY
72.85 MICHAEL REILLY
154.70 MICHAEL REILLY
850.63 MICHAEL REILLY
8.88 AUDRA ROBBINS
174.52 AUDRA ROBBINS
42.21 ROBERT RUNNING
21.25 ROBERT RUNNING
31.98 JAMES SCHINDELDECKER
64.18 DEB SCHMIDT
98.00 SCOTT SCHULTZ
16.03 SCOTT SCHULTZ
270.00 MICHAEL SHORTREED
49.88 ANDREA SINDT
11.78 ANDREA SINDT
70.79 ANDREA SINDT
66.87 PAULINE STAPLES
117.84 PAULINE STAPLES
352.00 PAULINE STAPLES
134.82 PAULINE STAPLES
261.39 JOANNE M SVENDSEN
23.92 TODD TEVLIN
42.84)DAVID J THOMALLA
42.84 DAVID J THOMALLA
25.25 DAVID J THOMALLA
77.54 KAREN WACHAL
1,611.16 SUSAN ZWIEG
75.00 SUSAN ZWIEG
6.42 SUSAN ZWIEG
123.51 SUSAN ZWIEG
28.90 SUSAN ZWIEG
40.00 SUSAN ZWIEG
36,298.11
Packet Page Number 168 of 186
Agenda Item M2
AGENDA REPORT
TO: City Manager, Jim Antonen
FROM: IT Director, Mychal Fowlds
SUBJECT: Payment of Safari Software Maintenance Fees
DATE: December 1, 2009
Introduction
Support contracts for software are a major necessity due to the fact that there are always fixes and updates
and without the support contracts we're entitled to none of these. Also, in order to speak with any of our
third party vendors a support contract is required.
The Maplewood Park and Recreation department and the Maplewood Community Center purchased
Recware Safari roughly 5 years ago and the support contract is due.
Budget Impact
This purchase will be funded from the 2009 IT Fund in the amount of $10,886.25.
Recommendation
It is recommended that authorization be given to pay the support contract for Safari so as to keep current
with updates and to keep Safari support available for staff.
Action Required
Submit to City Council for review and approval.
Attachment
1. Recware Safari Invoice
Packet Page Number 169 of 186
fla Contact Info:
veffTW0fiK 10182 Telesis Court, 1st floor
San Diego, CA 92121
Phone: 888-543-7223 - Fax: 858-652-6220
Questions? Email us at ActiveAR 06 active.com
Customer #:
2921
Customer PO #:
CITY OF MAPLEWOOD
Attn: Accounts Payable
1830 E COUNTY RD B
MAPLEWOOD, MN 55 109 United States
Please Remit Payment to our Lockbox:
The Active Network, Inc.
P.O.Box 9634
Los Angeles, CA 90084-9634
Invoice#: Invoice Date:
1000024452 12-NOV-09
CITY OF MAPLEWOOD
Attn: Mychal Fowlds
1830 E COUNTY RD B
MAPLEWOOD, MN 55109 United States
Packet Page Number 170 of 186
PLEASE BE SURE TO INCLUDE ACTIVE'S INVOICE NUMBER ON YOUR REMITTANCE
Agenda #M -3
AGENDA REPORT
To: City Manager James Antonen
From: Chief of Police David J. Thomalla
Subject: Request for Approval of 2010 Youth Service Bureau Service Agreement
Date: December 7, 2009
Introduction
The Maplewood Police Department entered into an agreement with the Youth Service
Bureau to provide diversion services for juvenile offenders in 2009, and City Council
approval is required to enter into a new agreement for 2010.
Background
In 2009, the Police Department returned to the Youth Service Bureau as the provider for
juvenile diversion services for first -time juvenile offenders. These juveniles are referred
to the Youth Service Bureau by our department for involvement in incidents such as
theft, alcohol /drug use, arson, and anger /violence issues. The juveniles and their
parent(s) then meet with a staff member at the Youth Service Bureau, and they are
assigned to the appropriate diversion (such as serving community service hours or
attending one of their awareness classes). This allows the juveniles to learn there are
consequences for their actions without having to be involved in the juvenile justice
system. If a juvenile fails to successfully complete their assigned diversion, the Youth
Service Bureau notifies our department; and the juvenile at that point would be
petitioned to Juvenile Court. The Youth Service Bureau also provides counseling
services as needed.
A copy of the 2010 service agreement and a synopsis of the Youth Service Bureau's
services is attached.
The City Attorney has reviewed and approved this service agreement.
Recommendation
It is recommended that the City Council approve the 2010 service agreement with the
Youth Service Bureau.
Action Required
Submit to the City Council for review and approval.
DJT:js
Attachments
Packet Page Number 171 of 186
CITY OF MAPLEWOOD
MAPLEWOOD POLICE
YOUTH SERVICE BUREAU, INC.
PURCHASE OF SERVICE AGREEMENT
The City of Maplewood, through its Police Department, City Hall, 1830 County Road B
East, Maplewood, Minnesota, 55109, hereinafter referred to as the "City," and Youth
Service Bureau, Inc., 101 West Pine Street, Stillwater, Minnesota, 55082, hereinafter
referred to as the "Contractor," enter into this agreement for the period from January 1,
2010, to December 31, 2010.
WHEREAS, the mission of the Maplewood Police Department is to build safer
communities by repairing the harm from, reducing the risk of, and involving the
community in the resolution of juvenile crime;
WHEREAS, the Maplewood Police Department is committed to using community -based
approaches to strengthen individuals, families, and community;
WHEREAS, the Maplewood Police Department has identified the following outcomes for
juvenile diversion and early intervention:
Juvenile offenders will be held accountable for their actions by engaging in
activities that repair the harm done to the victim and community and will
participate in programs that promote an increased understanding of the impact
of their offense on victims, communities, and themselves;
Crime victims will be notified of diversion proceedings; will have opportunities
to provide input; and, if willing, will have the opportunity to participate in the
process;
Community members will have active and direct involvement in programming;
WHEREAS, the City, pursuant to its goals of providing accountability and the most
appropriate diversion and early intervention available to juvenile offenders, wishes to
purchase services for youth involved in at -risk behavior from the Contractor to support
these outcomes;
NOW, THEREFORE, the parties agree as follows:
Contractor's Duties — The Contractor agrees to the provision of the following
services:
a. Recruit and support community work - service sites. Supervise and
monitor community work - service clients who are ordered by the court
and /or referred by the Maplewood Police Department.
Packet Page Number 172 of 186
b. Educational and prevention programs, specifically as follows:
chemical awareness, fire awareness, theft awareness, violence
awareness, or another approved alternative. Eligible juveniles include
those who are referred by the Maplewood Police Department. The
reason for the referral must be behavior or actions that could result in
a police report and a petition for delinquency.
c. Evaluation and counseling. Counseling services include crisis inter-
vention, youth, and family and group counseling. Referrals will be
made for psychological /psychiatric evaluation and long -term mental
health treatment.
d. The Maplewood Police Department agrees to provide victims of
crimes diverted by local law enforcement the opportunity for direct
or indirect involvement into how the juvenile should be held account-
able, including consideration of the impact of the crime on the victim
and any specific needs for restitution. When necessary, due to the
offense, restitution will be determined and collected.
e. When possible and appropriate, facilitate restorative justice interven-
tions, such as victim /offender mediation, family group conferencing,
and /or community panels, so that juvenile offenders are held directly
accountable to the victim and victimized community through some
form of reparation.
2. Attachments and References — The Contractor agrees to provide the enumerated
services in Exhibit A, which is attached and incorporated herein by reference.
3. Cost and Delivery of Purchased Services — The total amount to be paid to the
Contractor for services purchased under this agreement shall not exceed
Twenty -Five Thousand Dollars ($25,000). For these services, the City agrees to
make quarterly payments to the Contractor of Six Thousand Two Hundred and
Fifty Dollars ($6,250) on or about February 15, May 1, August 1, and November
1, 2010.
4. Eligibility for Services — A Ramsey or Washington County resident between the
ages of five and eighteen (or older if still in high school), their family members,
and the victims of juvenile crime who are assessed to be appropriate shall be
eligible for the services provided under the terms of this agreement.
5. Evaluation Reporting, and Information Requirements — The Contractor agrees
to reasonable evaluations of its programs, employees, and volunteers and make
them available for review by the Maplewood Police Department if so requested.
The Contractor agrees to comply with all reporting requirements as assigned by
law, rule, or contract by the State of Minnesota and Ramsey County. The
Contractor further agrees to abide by all laws and rules regarding confidentiality
and data practices. The Contractor agrees to provide necessary information
allowed by law and deemed necessary by the Maplewood Police Department on
referred cases.
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Packet Page Number 173 of 186
6. Indemnification — The Contractor agrees to indemnify, defend, and hold harmless
the City, its officers, employees, and agents for all claims arising out of the
Contractor's activities related to the services provided under this agreement up
to the liability limits set forth in Minn. Stat. 466.04. The City will indemnify YSB,
Inc., from and against all liability up to the liability limits set forth in Minn. Stat.
466.04. No other provision of this agreement shall serve to limit in any way the
obligations of the Contractor to indemnify and defend the City under this clause.
7. Insurance Requirements — The Contractor agrees that in order to protect itself,
as well as the City, from claims arising out of the Contractor's activities under
this agreement, it will at all times during the term of this agreement keep in
force policies of insurance providing the following liabilities: professional
liability insurance policy in the minimum amount of Four Hundred Thousand
Dollars ($400,000) bodily injury or death of one person; One Million Two
Hundred Thousand Dollars ($1,200,000) for bodily injury per occurrence;
comprehensive general liability insurance policy in the minimum amount of
Four Hundred Thousand Dollars ($400,000) bodily injury or death of one
person; One Million Two Hundred Thousand Dollars ($1,200,000) bodily injury
per occurrence; One Million Dollars ($1,000,000) property damage; automobile
insurance, including non -owned and hired autos, in the minimum of Four
Hundred Thousand Dollars ($400,000) bodily injury or death of one person;
One Million Two Hundred Thousand Dollars ($1,200,000) bodily injury per
occurrence; and One Million Dollars ($1,000,000) property damage. The
Contractor further agrees to maintain Workers' Compensation insurance in
the statutory amounts. Certificates of Insurance showing the coverage
listed herein shall be provided to the City prior to the effective date of this
contract.
8. Data Privacy — All data collected, created, received, maintained, or
disseminated for any purpose by the activities of the Contractor because of
this agreement is governed by the Minnesota Government Data Practices
Act, Minn. Stat. Chapter 13, as amended, the Minnesota Rules
implementing such Act now in force or as adopted, as well as federal
regulations on data privacy.
9. Record Disclosures /Monitoring — Pursuant to Minn. Stat. 16C.05, Subd. 5,
the Contractor agrees that the City, the State Auditor, or any of their duly
authorized representatives at any time during normal business hours and
as often as they may reasonably deem necessary, shall have access to
and the right to examine, audit, excerpt, and transcribe any books,
documents, papers, records, etc., which are pertinent to the accounting
practices and procedures of the Contractor and involve transactions
relating to this agreement. The Contractor agrees to maintain these
records for a period of three years from the date of termination of this
agreement.
3
Packet Page Number 174 of 186
10. Nondiscrimination — During the performance of this agreement, the
Contractor agrees to the following: No person shall, on the grounds of
race, color, religion, age, sex, disability, marital status, public assistance
status, criminal record, creed, or national origin be excluded from full
employment rights in, participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any and all applicable
federal and state laws against discrimination.
11. Independent Contractor — Nothing contained in this agreement is intended
or should be construed as creating the relationship of co- partners or joint
ventures with the City or the Maplewood Police Department. No tenure
or any rights or benefits, including Workers' Compensation, unemployment
insurance, medical care, sick leave, vacation leave, severance pay, PERA,
or other benefits available to City employees shall accrue to the Contractor
or employees of the Contractor performing services under this agreement.
12. Conditions of the Parties' Obligation —This agreement may be canceled
by either party at any time, with or without cause, upon 30 days' notice, in
writing, delivered by mail, or in person. Any alterations, variations, modifi-
cations, or waivers of the provisions of this agreement shall be valid only
when they have been reduced to writing, duly signed by both parties, and
attached to the original of this agreement.
13. Compliance With Law — The Contractor shall abide by all federal, state,
or local laws, statutes, ordinances, rules, and regulations now in effect or
hereinafter adopted insofar as they relate to the Contractor's performance
of the provisions of this agreement.
14. Firearms — Unless specifically required by the terms of this contract, no
provider of services pursuant to this contract, including, but not limited to,
employees, agents, or subcontractors of the Contractor shall carry or
possess a firearm on City premises. Violation of this provision shall be
considered a substantial breach of the agreement. Violation of this
provision is grounds for immediate suspension or termination of this
contract, without notice, pursuant to Section 12.
15. Savings Clause — If any section of this agreement is found to be invalid
or not enforceable, the remainder of the agreement will remain in force
and binding.
16. Governing Law — The laws of Minnesota shall govern the interpretation
and prosecution of this agreement.
17. Notices — If any official correspondence concerning this agreement needs
to be communicated to the other party, the following shall be deemed the
effective addresses:
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Packet Page Number 175 of 186
As to the City:
As to the Youth Service Bureau:
Maplewood Police Department
1830 County Road B East
Maplewood, MN 55109
Youth Service Bureau, Inc.
101 West Pine Street
Stillwater, MN 55082
IN WITNESS THEREOF, the City and the Contractor have executed this agreement this
day of , 2009.
APPROVED AS TO FORM
By: By:
City Attorney
5
Mayor, City of Maplewood
City Manager, City of Maplewood
C
Chief of Police, City of Maplewood
Executive Director, Youth Service Bureau, Inc.
Packet Page Number 176 of 186
Contact Information
Contact Person
Address:
Phone:
E -Mail:
Web Address:
Paul Weiler
Executive Director
Youth Service Bureau, Inc.
101 West Pine Street
Stillwater, MN 55082
651) 439 -8800
paul.weilerCaD,ysb.net
www.ysb.net
0
Packet Page Number 177 of 186
rrn.prov:ng young lives
GENERAL ASSESSMENT 1 -2 hours no fee
Client, parents(s), and Youth Service Bureau (YBS) staff participates in a meeting
to determine appropriate services. A diversion plan is designed that may include
Community Work Service, awareness classes, individual /family counseling, AODA
assessment /counseling, 90 day no use contract, etc.
General Assessments typically take place at YSB offices.
VICTIM- OFFENDER SERVICES no fee
YSB staff will assess what restorative justice measures best meet the needs of the
victim and the offender. They may include conferencing, educational intervention, or
restitution services.
Services generally take place at YSB locations. Exceptions are made to accommodate
victims. Victim - offender services (conference) can also be held within local schools.
COMMUNITY WORK SERVICE no fee
YSB accepts referrals for and monitors juvenile community work service hours.
Juveniles are required to sign a behavior contract that is enforced while on the worksite.
Juvenile are also given a time sheet and evaluation that are returned to YSB on or before
deadline. Staff assists in finding work sites for juveniles, and periodically throughout the
year have community work crews (work crews are supervised by YSB staff). Referring
parry is notified when juvenile has completed hours.
Community Work Service intake held at YSB offices. Periodically work crews
are held and supervised by YSB staff in local communities.
COUNSELING
ACCEPT MOST INSURANCE OR USE A SLIDING FEE SCALE
YSB offers youth and family counseling. Sessions focus on developing strategies
to resolve immediate and future problems. Services include individual, family and group
sessions, which may be conducted at school or a nearby YSB service location.
Packet Page Number 178 of 186
haprOVing young lives
AWARENESS CLASSES;
Theft Awareness Program (TAP) 2.5 hours $50.00 fee
Class discusses devastating financial burden to the community as a result
of theft, possible consequences of theft, also offers individual time to tell stories and
parents the ability to express feelings /frustrations. Although shoplifting is discussed at
great length in this class, theft in general is the main focus. Decision - malting is related to
values.
Chemical Awareness Program (CAP) 4 hours $50.00 fee
This class is an opportunity for youth and their families to gain knowledge
of illegal drugs and the consequences of usage. The main goals of this class are to help
youth make better decisions regarding chemical usage, and equip parents with drug
awareness and parenting suggestions. Also, most classes include a speaker recovering
from chemical abuse /dependence, which offers real life insight.
Peaceful Alternatives to Conflict (PAC) 4 hours $50.00 fee
This class focuses on anger awareness and violence. Different forms of
violence are recognized and discussed. Anger triggers and de- escalation possibilities are
identified. There is a strong emphasis on effective communication. A homework
assignment is given.
Health Awareness Class (HAC) 1.5 hours $25.00 fee
This class addresses the dangers and legal consequences of tobacco use.
This is strictly an educational experience. However, information and resources for
breaking tobacco habits are made available.
Fire Awareness Class (FAP) 1.5 hours $25.00 fee
This class emphasizes fire safety awareness and impact to victim(s) or
possible victims. Class content may be tailored to meet the needs of the individual
offender. This class is scheduled as needed and may not be offered every month.
All class fees are responsibility ofjuvenile and /or parent(s) ofjuvenile.
All classes held at YSB locations. Special exceptions can be made to offer classes
within local schools.
2
Packet Page Number 179 of 186
Agenda Item M4
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: December 3, 2009
RE: Temporary Gambling Permit Resolution for Ramsey Nursing Home
Foundation
Intradiietinn
Patricia Weller representing Ramsey Nursing Home Foundation has submitted
applications for a temporary gambling permits. There will be four events held at Ramsey
County Care Center, 2000 White Bear Ave, on January 19, February 23, March 23 and
April 27, 2009 from 5pm to 9pm. The Ramsey Nursing Home Foundation is a non - profit
organization. It is requested the council approve the following resolution for the
temporary gambling.
RESOLUTION
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that
the premises permit for lawful gambling is approved for the Ramsey Nursing Home
Foundation, 2000 White Bear Ave, January 19, February 23, March 23 and April 27,
2009 from 5pm to 9pm.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling
Control Division of the Minnesota Department of Gaming approve said permit
application as being in compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council
of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their
approval.
Recommendation
It is recommended that council approve the lawful gambling resolution application for the
Ramsey County Care Center.
Packet Page Number 180 of 186
Packet Page Number 181 of 186
Agenda Item M -5
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Terrie Rameaux, HR Coordinator
RE: Resolution to Approve the Insurance Labor - Management
Committee's (LMC) Recommendations for Employee Insurance
Benefits for 2010
DATE: December 4, 2009
BACKGROUND
The City recently went through their annual renewal process for employee insurance
benefits. In accordance with MN State Statute 471.6161, Subd. 4, the City must
formally request proposals for coverage, of City -paid benefits only, every five years.
This year the City was required to go out for bid for health, dental and long -term
disability.
The City received and reviewed competitive bids from several existing carriers. The
Insurance Labor- Management Committee met several times and discussed providers,
rates, and benefits levels. After much discussion and negotiations by our insurance
agent, Financial Concepts, Inc., the Insurance LMC proposed the following changes
effective January 1, 2010:
Health Insurance:
The Insurance LMC reviewed competitive bids from several carriers and decided to
stay with Medica, our current carrier, for health insurance. Medica's initial renewal
came in at a 29.2% increase. With market pressure and Financial Concepts, Inc.
negotiations, Medica came back with a final blended renewal rate of an 18.2%
increase with a second year rate cap of 19 %.
Dental Insurance:
The Insurance LMC received and reviewed competitive bids from several carriers and
decided to go with HealthPartners Dental. Our current carrier, Ameritas, came back
with a 15.78% increase. HealthPartners came in with a 2.59% increase and has
mirrored exactly our current level of benefits for dental.
Packet Page Number 182 of 186
Long -Term and Short -Term Disability:
The City's current carrier is Assurant. They had provided us with a two -year rate
guarantee for 2009 and 2010. So, there would be no increase for 2010. However,
since we were required by State Statute to go out for bid, the City received and
reviewed competitive bids from Assurant and only one other carrier, National
Insurance Services, as the other carriers in this industry either didn't respond or
declined to bid, likely due to high claims. The City decided to stay with Assurant
through a municipal pool affiliated with the League of Minnesota Cities.
The City also has short -term disability with Assurant. This is an optional employee -
paid benefit. There is no change in premiums for this coverage.
Life Insurance:
The Insurance LMC is proposing to continue with Minnesota Life through a pool
affiliated with the League of MN Cities. The rates for basic life insurance and optional
employee supplemental life, spouse life or dependent life rates will remain
unchanged.
Long -Term Care Insurance:
The Insurance LMC proposes to continue our long -term care insurance contract with
CAN through a pool affiliated with the League of MN Cities. The rates remain
unchanged.
RECOMMENDATION
It is recommended that the City Council approve the Insurance Labor - Management
Committee's recommendations to be effective January 1, 2010.
UIVM 1717 "1
1. Resolution
Packet Page Number 183 of 186
RESOLUTION
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby affirms the recommendations of Insurance Labor Management Committee
regarding 2010 employee insurance benefits for the City of Maplewood.
Packet Page Number 184 of 186
Agenda Item M -6
Memorandum
To: James W. Antonen, City Manager
From: Bob Mittet, Finance Director
Date: December 8, 2009
Re: Authorization to Make Payments Prior to Council Approval
BACKGROUND
With the cancellation of the City Council meeting on December 28, 2009, there will not
be an opportunity to provide an approval of claims for Council approval.
Staff will attempt to wait for Council approval in January prior to making payments
however we recognize that it will not be feasible to withhold all payments. For this
reason, staff requests approval from the Council to allow the City Manager or Assistant
City Manager to provide approval prior to releasing payments.
City payroll is the most significant need in this regard, along with the purchasing cards
payment to Visa. Of course, the next meeting will have an approval of claims that will
include all payments.
RECOMMENDATION
Staff requests City Council authorization for the City Manager or Assistant City Manager
to approve the payment of claims on December 28.
Packet Page Number 185 of 186
Agenda Item M7
TO: Jim Antonen, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: December 9, 2009
RE: Lawful Gambling License — Little Canada Recreation Association at Huey's Saloon
Introduction
Kathleen Margaret Socha on behalf of Little Canada Recreation Association has submitted an
application and is requesting approval of an annual premise license for lawful gambling at
Huey's Saloon located at 2425 Highway 61.
The Little Canada Recreation Association has been involved with charitable gambling since
September 2005 when they started in the bingo hall at 2900 Rice Street in Little Canada. They have
not had any other charitable gambling locations.
According to the MN Gambling Control Board there have been no complaints filed against the
organization.
In order for the State of Minnesota to issue an annual premise license, approval of the following
resolution from the City is required:
i •
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
premise license for lawful gambling is approved for Little Canada Recreation Association to
operate at Huey's Saloon, located at 2425 Highway 61, Maplewood, Minnesota.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said license application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Recommendation
It is recommended that council approve the lawful gambling premise license and resolution for
Little Canada Recreation Association to operate at Huey's Saloon.
Packet Page Number 186 of 186