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2017-03-27 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 27, 2017 City Hall, Council Chambers Meeting No. 06-17 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of the March 13, 2017 City Council Workshop Minutes 2. Approval of the March 13, 2017 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update b. Presentation of the Maplewood Police Department’s Chief’s Award to 3M for their Support and Donation of 3M-Made Ballistic Helmets c. Approval of 2016 Parks and Recreation Commission Annual Report d. Approval of Resolution Proclaiming May 6, 2017 Arbor Day 2. Council Presentations G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approve 2017 Transfers and Payments to Close TIF Funds 3. Approval to Purchase Networking Equipment for Police Squad Cars 4. Approval Authorizing Purchase of Bituminous Materials for 2017 5. Approval Authorizing Ramsey County to Perform 2017 Street Striping 6. Approval of Agreements for Maplewood Care Group LLC, Project 16-33 a. Cooperative Agreement with Ramsey County for Public Improvements b. Development Agreement with Maplewood Care Group LLC 7. Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for April 24, 2017, Pond/Dorland Area Street Improvements, City Project 16-12 8. Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for April 24, 2017, Hillwood-Crestview Area Street Improvements, Project 16-13 9. Approval and Reauthorization of Contract with and between the Maplewood Police Department and Computer Forensic Services, Inc. for Digital Forensic Analysis Services 10. Approval of Bid for Communications Studio H. PUBLIC HEARINGS 1. Public Hearing to Receive Input on Tax Abatement Bonds, 2017A I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Report from Kelly & Lemmons, Prosecuting Attorneys 2. Consider Request for Outdoor Concert at Myth Live, 3090 Southlawn Drive 3. Consider Approval of Local Historic Designation for Gladstone Savanna 4. Consider Approval of a Temporary Construction Easement in Favor of the Metropolitan Council at 2228 Maplewood Drive N, MCES Interceptor Pipe Rehabilitation, Project 16-32 5. Report on Final Policy Implementation Recommended by the “Use of Force Workgroup” and Considerations for Community Involvement in the Future 6. City Manager Performance Evaluation a. Intent to Close Meeting (§13D.05 subd. 3a) K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 March 13, 2017 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30 P.M. Monday, March 13, 2017 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:37 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present C. APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Xiong Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Presentations by City’s Wellness Committee and Safety Committee Assistant City Manager/HR Director Funk addressed the council and introduced the staff reports. Wellness Coordinator/HR Assistant Herzog addressed the council to give the Wellness Your Way presentation. Building Inspector/Safety Committee Chair Swan addressed the council to give the Safety Committee presentation. 2. Update on Strategic Objectives Assistant City Manager/HR Director Funk addressed the council to introduce the staff report. City Manager Coleman addressed the council to give the Strategic Objectives Update presentation and answer questions of the council. Police Chief Schnell answered additional questions of the council. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:55 p.m. Packet Page Number 1 of 193 E2 March 13, 2017 1 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, March 13, 2017 City Hall, Council Chambers Meeting No. 05-17 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:06 p.m. by Mayor Slawik. Mayor Slawik reported on the Kid City Laugh In that will be taking place at the Maplewood Community Center on April 1, 2017 at 4:30 p.m. Mayor Slawik reported on the planning meeting between St. Paul, Roseville and Maplewood about the Rice Street/Larpenteur Avenue revitalization efforts. Councilmember Juenemann gave specific details about the meeting. City Manager Coleman gave additional information about the meeting. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda under Appointments and Presentations, Council Presentations: Rush Line Corridor Crook Pint Ale House Councilmember Xiong moved to approve the agenda as amended. Seconded by Councilmember Smith Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of February 27, 2017 City Council Workshop Minutes Councilmember Abrams noted a correction to page 1, Item E2 of the minutes, replace the word “introduced” with “introduce”. Councilmember Juenemann moved to approve the February 27, 2017 City Council Packet Page Number 2 of 193 E2 March 13, 2017 2 City Council Meeting Minutes Workshop Minutes as amended. Seconded by Councilmember Xiong Ayes – All The motion passed. 2. Approval of February 27, 2017 City Council Meeting Minutes Councilmember Abrams noted a change to page 11, item 5a and page 12 item 5b, the councilmember that seconded the motion needs to be added. Councilmember Juenemann noted an additional correction to page 6, item 2 of the minutes, replace the word “residence” with “residents”. Councilmember Juenemann moved to approve the February 27, 2017 City Council Meeting Minutes as amended. Seconded by Councilmember Abrams Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar. City Staff was requested to report to the council about what the city is doing with youth outreach. b. Approval of Environmental and Natural Resources Commission 2016 Annual Report Commissioner Ann Palzer addressed the council to give the Environmental and Natural Resources Commission 2016 Annual Report. Councilmember Juenemann moved to approve the Environmental and Natural Resources Commission 2016 Annual Report. Seconded by Councilmember Abrams Ayes – All The motion passed. c. Proclamation for Kid City Day of Laughter Parks & Recreation Director Konewko gave the staff report. Councilmember Xiong read the proclamation for Kid City Day of Laughter. Councilmember Xiong moved to approve the proclamation declaring April 1, 2017 as the second annual Day of Laughter in Maplewood. Packet Page Number 3 of 193 E2 March 13, 2017 3 City Council Meeting Minutes Seconded by Councilmember Juenemann Ayes – All The motion passed. d. Recognition of Fire Department Retirement for Captain Mark Peterson Fire Chief Lukin gave the staff report. EMS Director Mondor read the plaque that will be presented to Captain Mark Peterson. e. Recognition of Fire Department Retirement for Assistant Chief/Fire Marshal Butch Gervais Fire Chief Lukin gave the staff report. EMS Director Mondor read the plaque that was presented to Assistant Chief/Fire Marshal Butch Gervais for his years of service. f. Swearing In of New Fire Department Firefighter Eric Zappa Fire Chief Lukin gave the staff report. Deputy City Clerk Schmidt administered the swearing in of Firefighter Eric Zappa. 2. Council Presentations Rush Line Corridor Mayor Slawik reported that the Policy Advisory Committee will be meeting on Thursday, March 23, 2017 at the Maplewood Community Center to discuss the Rush Line Corridor. Public Works Director gave additional information on the Rush Line Corridor and the draft LPA the committee will be recommending. Crooked Pint Ale House Mayor Slawik reported on the Crooked Pint Ale House, a new restaurant that opened in Maplewood. Environmental & Economic Development Director Konewko and Communications Manager Fairbanks gave additional information on the opening. G. CONSENT AGENDA Councilmember Abrams moved to approve agenda items G1-G6. Seconded by Councilmember Xiong Ayes – All The motion passed. 1. Approval of Claims Councilmember Abrams moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 194,923.78 Checks #99242 thru #99257 Packet Page Number 4 of 193 E2 March 13, 2017 4 City Council Meeting Minutes dated 02/23/17 $ 450,236.09 Disbursements via debits to checking account dated 02/13/17 thru 02/17/17 $ 585,879.53 Checks # 99258 thru # 99301 dated 02/28/17 $ 285,705.38 Disbursements via debits to checking account dated 02/21/17 thru 02/24/17 $ 437,135.77 Checks #99302 thru # 99344 dated 03/07/17 $ 549,859.67 Disbursements via debits to checking account dated 02/27/17 thru 03/03/17 $ 2,503,740.22 Total Accounts Payable PAYROLL: $ 507,332.38 Payroll Checks and Direct Deposits dated 02/24/17 $ 1,540.88 Payroll Deduction check # 99102594 thru # 99102596 dated 02/24/17 $ 508,873.26 Total Payroll $ 3,012,613.48 GRAND TOTAL Seconded by Councilmember Xiong Ayes – All The motion passed. 2. Approval of Agreements for Hazelwood Medical Building LLC, Project 16-09 a. Cooperative Agreement with Ramsey County for Public Improvements b. Development Agreement with Hazelwood Medical Building LLC Councilmember Abrams moved to approve the Cooperative Agreement with Ramsey County for Public Improvements for Hazelwood Medical Building, City Project 16-09. Seconded by Councilmember Xiong Ayes – All The motion passed. Councilmember Abrams moved to approve the Development Agreement with Hazelwood Medical Building LLC, City Project 16-09. Seconded by Councilmember Xiong Ayes – All The motion passed. Packet Page Number 5 of 193 E2 March 13, 2017 5 City Council Meeting Minutes 3. Approval of a Resolution Calling Public Hearing to Modify Development Program and TIF District No. 1-13 for Frost English Village, 1957 English Street Councilmember Abrams moved to approve the resolution calling for a Public Hearing on April 24, 2017 to consider modifying TIF District No. 1-13 for Frost English Village, 1957 English Street. Resolution 17-03-1436 Resolution Calling Public Hearing on the Proposed Adoption of a Modification to the Tax Increment Financing Plan for Tax Increment Financing District No. 1-13 Within Development District No. 1 BE IT RESOLVED by the City Council (the "Council") of the City of Maplewood, Minnesota (the "City"), as follows: 1. Public Hearing. This Council shall meet on Monday, April 24, 2017, at approximately 7:00 p.m., to hold a public hearing on the adoption of a modification to the Tax Increment Financing Plan for Tax Increment Financing (Redevelopment) District No. 1-13 within Development District No. 1, pursuant to and in accordance with Minnesota Statutes, Sections 469.124 through 469.133, both inclusive, as amended and Minnesota Statutes, Sections 469.174 through 469.1794, both inclusive, as amended (collectively, the "Act"). 2. Notice of Hearing; Filing of Plan Modification. The City Manager is hereby authorized to cause a notice of the hearing, substantially in the form attached hereto as Exhibit A, to be published as required by the Act and to place a copy of the proposed modification to the Tax Increment Financing Plan on file in the Manager's Office at City Hall and to make such copies available for inspection by the public. 3. Consultation with Other Taxing Jurisdictions. The City Manager is hereby directed to mail a notice of the public hearing and a copy of the Tax Increment Financing Plan to Ramsey County and Independent School District No. 622 informing those taxing jurisdictions of the estimated fiscal and economic impact of a modification to the tax increment financing district. Seconded by Councilmember Xiong Ayes – All The motion passed. 4. Approval of a Temporary Lawful Gambling – Local Permit for the MN Waterfowl Association East Metro Chapter, 1946 English Street N Councilmember Abrams moved to approve the Temporary Lawful Gambling – Local permit for the Minnesota Waterfowl Association East Metro Chapter’s annual East Metro Chapter Banquet on April 13, 2017 at 1946 English Street, Maplewood. Seconded by Councilmember Xiong Ayes – All The motion passed. Packet Page Number 6 of 193 E2 March 13, 2017 6 City Council Meeting Minutes 5. Approval of a Temporary Lawful Gambling – Local Permit for the Knights of Columbus Council #4374, 1725 Kennard Street Councilmember Abrams moved to approve the Temporary Lawful Gambling – Local permit for the Knights of Columbus Council #4374’s Ham Bingo event on April 01, 2017 at 1725 Kennard Street in Maplewood. Seconded by Councilmember Xiong Ayes – All The motion passed. 6. Approval of Travel for Mayor Slawik and Councilmember Smith with Gateway Corridor Commission’s Gold Line Peer Region Trip Councilmember Abrams moved to approve the out-of-state travel for Mayor Slawik and Councilmember Smith with Gateway Corridor Commission’s Gold Line Peer Region Trip. Seconded by Councilmember Xiong Ayes – All The motion passed. H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of Resolution Providing for the Competitive Negotiated Sale of $4,075,000 General Obligation Bonds, Series 2017A Finance Director Paulseth gave the staff report. Councilmember Xiong moved to approve the resolution providing for the competitive negotiated sale of $4,075,000 General Obligation Bonds, Series 2017A. Resolution 17-03-1437 Resolution Providing for the Competitive Negotiated Sale of $4,075,000 General Obligation Bonds, Series 2017A A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $4,075,000 General Obligation Bonds, Series 2017A (the "Bonds") to finance (i) various street improvement projects; (ii) park improvements; and (iii) improvements to the Maplewood Community Center building; and Packet Page Number 7 of 193 E2 March 13, 2017 7 City Council Meeting Minutes B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Consider Approval of Resolution Providing for the Competitive Negotiated Sale of $3,230,000 General Obligation Refunding Bonds, Series 2017B Finance Director Paulseth gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the resolution providing for the competitive negotiated sale of $3,230,000 General Obligation Refunding Bonds, Series 2017B. Resolution 17-03-1438 Resolution Providing for the Competitive Negotiated Sale of $3,230,000 General Obligation Improvement Refunding Bonds, Series 2017B A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $3,230,000 General Obligation Improvement Refunding Bonds, Series 2017B (the "Bonds") to refund (i) the February 1, 2019 through February 1, 2023 maturities of the City’s General Obligation Improvement Bonds, Series 2007B, dated October 15, 2007 and (ii) the February 1, 2020 through February 1, 2023 maturities of the City’s General Obligation Improvement and Refunding Bonds, Series 2009A, dated April 1, 2009; and Packet Page Number 8 of 193 E2 March 13, 2017 8 City Council Meeting Minutes B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. Seconded by Councilmember Xiong Ayes – All The motion passed. 3. Pond/Dorland Area Street Improvements, City Project 16-12 a. Consider Approval of Resolution Approving Plans and Specifications and Advertising for Bids b. Consider Approval of Resolution Ordering Preparation of Assessment Roll Public Works Director Thompson gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the resolution for Approving Plans and Specifications and Advertising for Bids for the Pond/Dorland Area Street Improvements, City Project 16-12. Resolution 17-03-1439 Approving Plans and Specifications and Advertising for Bids WHEREAS, pursuant to resolution passed by the City Council on December 12, 2016 plans and specifications for the Pond/Dorland Area Street Improvements, City Packet Page Number 9 of 193 E2 March 13, 2017 9 City Council Meeting Minutes Project 16-12, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 6th day of April, 2017, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular city council meeting of April 24, 2017. Seconded by Councilmember Abrams Ayes – All The motion passed. Councilmember Juenemann moved to approve the resolution for Ordering the Preparation of the Assessment Roll for the Pond/Dorland Area Street Improvements, City Project 16-12. Resolution 17-03-1440 Ordering Preparation of Assessment Roll WHEREAS, the City Clerk and City Engineer will receive bids for the Pond/Dorland Area Street Improvements, City Project 16-12. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof. Seconded by Councilmember Xiong Ayes – All The motion passed. Packet Page Number 10 of 193 E2 March 13, 2017 10 City Council Meeting Minutes 4. Consider Approval of Purchase Agreement for 2494 Harvester Avenue East Environmental & City Code Specialist Swanson gave the staff report and answered questions of the council. Police Commander Kvam gave additional information and answered questions of the council. Police Chief Schnell and City Attorney Batty answered additional questions of the council. Councilmember Juenemann moved to approve the purchase agreement and authorize the City Manager and the Mayor to enter into a purchase agreement with Gilbert Mancheski for the purchase of the property located at 2494 Harvester Avenue East. Seconded by Councilmember Abrams Ayes – All The motion passed. 5. Consider Community Conversations Format at City Council Meetings Communications Manager Fairbanks introduced the staff report. City Manager Coleman gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve to take a 3 month break to look for an alternative way to explore and reassess direct communication options with the citizens effective immediately. Seconded by Councilmember Abrams Ayes – Council Members Abrams, Juenemann, Smith and Xiong Nays – Mayor Slawik The motion passed. Councilmember Juenemann moved to amend the agenda to removed item L Visitor Presentations from the agenda. Seconded by Councilmember Smith Ayes – All The motion passed. 6. Quarterly Report from Ron Batty, Maplewood Municipal Attorney City Attorney Batty gave the quarterly report. Councilmember Abrams moved to accept the city attorney’s quarterly report as submitted. Seconded by Councilmember Smith Ayes – All The motion passed. Packet Page Number 11 of 193 E2 March 13, 2017 11 City Council Meeting Minutes K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. This item was removed from the agenda. M. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:40 p.m. Packet Page Number 12 of 193 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: March 21, 2017 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. April 10th a. Workshop: Frost English Village – Phase II TIF Information Presentation, Park Ambassador Youth Outreach Programs, Evangelical Free Church Garden Project Report 2. April 18th City Council Staff Retreat 3. April 24th a. Workshop: Update from Rush Line team on proposed final LPA, Financial Policies Discussion 4. May 8th a. Workshop: City Code Enforcement Program Update Council Comments Comments regarding Workshops, Council Meetings or other topics of concern or interest. Budget Impact None Recommendation No action required. Attachments None. F1a Packet Page Number 13 of 193 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Chief of Police DATE: March 20, 2017 SUBJECT: Presentation of the Maplewood Police Department’s Chief’s Award to 3M for their Support and Donation of 3M-Made Ballistic Helmets Introduction In honor of their generosity, we present the Maplewood Police Department’s Chief’s Award to 3M’s Personal Safety Division and 3M Gives for their support and donation of 3M-made ballistic helmets. In 2016, the City Council approved the purchase of ballistic helmets for police department personnel. 3M staff recently notified us that the Personal Safety Division and 3M Gives were awarding a donation of the helmets to the City’s police department. Background In light of concerns over violent protests observed around the United States, it was determined that police department personnel should be issued ballistic helmets to be deployed in the event of armed intruder situations, active shooter incidents, or violent crowd control. Maplewood Police Sergeant Joe Steiner was assigned to look at available products including 3M’s products made for military, first responder, and law enforcement protection. Having selected the 3M product as the preferred product, we solicited quotations from a number of vendors. During Sergeant Steiner’s conversation with 3M Personal Safety Division managers and representatives, it was suggested that the department submit a request for possible funding of the helmets. Sergeant Steiner submitted a grant proposal, which was shepherded by Personal Safety Division management. Because 3M’s corporate headquarters is located in Maplewood, and because of 3M’s commitment to our community, they awarded the value of the ballistic helmets to the department. Right now, each officer in the Maplewood Police Department has issued to them this helmet, which has great safety value for our officers and is comforting to their family members. Budget Impact The 3M donation has a value to nearly $20,000.00. Recommendation Presentation only. Attachments None. F1b Packet Page Number 14 of 193 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Craig Brannon, Chair of the Parks and Recreation Commission DATE: March 27, 2017 SUBJECT: Approval of 2016 Parks and Recreation Commission Annual Report Introduction Maplewood City Code requires the Parks and Recreation Commission to prepare an annual report for submittal to City Council. The following is a report of actions and activities of the Parks and Recreation Commission in 2016. 2016 Goals In 2016, the Commission’s main goal was to work with City Council and staff on the implementation of the Parks System Master Plan. The Commission continued to work with staff to develop an implementation strategy that met the goals that Maplewood residents set forth in the Plan. 2016 Accomplishments 1.Replacement of the playground at Vista Hills Park 2. Completion of a public art play environment and shelter at Joy Park 3.Design review and community process to replace the playgrounds at Goodrich and Gladstone 4.Installation of Fitness Pods around Wicklander Pond 5.Partnered with the County to install Tuj Lub courts in Keller Regional Park 6.Completion of trail at Fish Creek 7.Successful first year of KID CITY Project In addition, the Parks and Recreation Commission weighed in on: 1.General open space updates 2.Maplewood Nature Center updates 3.Recreation programming updates 2016 Membership Review and Current Roster In 2016, Parks and Recreation Commission membership had some changes throughout the year. The number of commissioners has changed from nine to seven and our meeting time is now 6:00pm instead of 7:00pm on the third Wednesday of the month. The current Parks and Recreation Commission Members are: Name Appointed Term s Expire Rick Brandon 11/14/2013 4/30/2019 Craig Brannon 1/1/1997 4/30/2017 F1c Packet Page Number 15 of 193 Terri Mallet 2/11/2013 4/30/2017 Dorothy Molstad 9/14/2015 4/30/2018 Kimii Porter 11/14/2016 4/30/2019 Russell Susag 8/10/2015 4/30/2018 Nikki Villavicencio 10/14/2013 4/30/2017 2016 Review and Anticipated 2017 Goals Many improvements were made to our parks system in 2016. The Commission feels that the progress made through the continuation of the playground replacement and maintenance plan, installation of the trail at Fish Creek, and the implementation of the KID CITY Project all accomplish significant goals identified in the Parks System Master Plan. For 2017, the Parks and Recreation Commission has identified the following goals and made a point to tie them to the Strategic Priorities created by the City Council: 1.Continue to implement the Parks & Recreation System Master Plan 2.Find new ways to engage the residents of Maplewood in community process 3.Offer special events at a variety of parks 4.Ensure we meet the programming needs of the actively aging community and offer inclusive, wellness based activities in our parks 5.Bus tour of Maplewood parks and preserves to showcase projects/improvements 6.Names for trails/connections 7.Stay on top of park improvement plans 8.Establish a playground prioritization list that includes funding 9.Semi-annual updates to review the YMCA/City of Maplewood Partnership 10.Be inclusive of populations who underutilize Parks & Rec facilities with creative and diverse programming/outreach through focus groups. Summary The Parks and Recreation Commission looks forward to serving the City of Maplewood in 2017 and providing the City Council with advice and guidance on all issues related to Parks and Recreation. Budget Impact None Recommendation Recommend approval of the Parks and Recreation Commission’s 2016 Annual Report. Attachments None F1c Packet Page Number 16 of 193 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, Parks and Recreation Director Ginny Gaynor, Natural Resources Coordinator DATE: March 27, 2017 SUBJECT: Approval of Resolution Proclaiming May 6, 2017 Arbor Day Introduction Arbor Day is observed throughout the United States and the world as a day to celebrate trees. Maplewood has scheduled an Arbor Day celebration Saturday, May 6, 2017. Staff requests that the City Council proclaim May 6, 2017 as Arbor Day in Maplewood. Discussion National Arbor Day is the last Friday of April, but each state and community varies the date to coincide with planting times. In Minnesota, the month of May is Arbor Month. Minnesota communities observing Arbor Day typically schedule celebrations in late April or in May. Maplewood has scheduled an Arbor Day celebration for Saturday, May 6, 2017. This year’s celebration – Trees for the Bees – is targeted to Girl Scout troops and will help scouts fulfill requirements for the Cadette Tree Badge. With an emphasis on interaction between trees and pollinators, Maplewood naturalists will lead the scouts in nature and art activities as well as learning about food products that come from trees. Trees provide numerous benefits to individuals and to the community. They reduce erosion, provide shade, cut heating and cooling costs, moderate temperature, clean the air, produce oxygen, provide habitat for wildlife, and provide wood and paper products. Trees increase property values and enhance the beauty of our community. An Arbor Day proclamation supports the City’s sustainability initiatives and encourages residents to value, plant, and care for trees. A proclamation is also one of the requirements for being designated a Tree City USA. Maplewood has been designated a Tree City each year since 2011, and will continue to reapply annually. Recommendation Staff recommends approval of Resolution Proclaiming May 6, 2017 Arbor Day. Attachments 1. Resolution Proclaiming Arbor Day 2017 Packet Page Number 17 of 193 F1d RESOLUTION PROCLAIMING ARBOR DAY 2017 WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and WHEREAS, this holiday, called Arbor Day, is now observed throughout the nation and the world, and WHEREAS, the health of people is tied to the health of our forests, and WHEREAS, trees help improve human health by reducing air pollution and reducing exposure to the sun’s UV rays, and improving mental health by reducing stress and increasing concentration, and WHEREAS, trees can reduce the erosion of topsoil by wind and water, cut heating and cooling costs, moderate temperatures, produce oxygen, and provide habitat for wildlife, and WHEREAS, trees are a renewable resource giving us paper, wood for homes, fuel for fires, and countless other wood products, and WHEREAS, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and WHEREAS, trees are a source of joy and beauty, NOW, THEREFORE, BE IT RESOLVED THAT May 6, 2017, is hereby designated Arbor Day in the City of Maplewood. Further, all citizens are encouraged to celebrate Arbor Day and support efforts to protect our trees and woodlands. Adopted this 27th day of March 2017. SIGNED: WITNESSED: ______________________________ _____________________________ Nora Slawik, Mayor Andrea Sindt, City Clerk ______________________________ ______________________________ Date Date Packet Page Number 18 of 193 F1d, Attachment 1 TO:Melinda Coleman, City Manager FROM:Ellen Paulseth, Finance Director DATE: SUBJECT:Approval of Claims 458,481.28$ Checks # 99345 thru #99383 dated 03/14/2017 314,670.57$ Disbursements via debits to checking account dated 03/06/17 thru 03/10/17 95,150.99$ Checks #99384 thru #99405 dated 03/21/17 530,183.56$ Disbursements via debits to checking account dated 03/13/17 thru 03/17/17 1,398,486.40$ Total Accounts Payable 529,637.47$ Payroll Checks and Direct Deposits dated 03/10/17 1,111.53$ Payroll Deduction check # 99102625 thru # 99102627 dated 03/10/17 530,749.00$ Total Payroll 1,929,235.40$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM January 17, 2017 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Packet Page Number 19 of 193 Check Description Amount 99345 05114 PROJ 16-25 STERLING ST BRIDGE 4,986.50 05114 PROJ 16-25 STERLING ST BRIDGE 2,320.00 05114 PROJ 14-02 CNTY RD B TRAIL IMPRV 839.60 05114 SSTS PERMITS - 2616 LINWOOD AVE 779.00 05114 PROJ 14-02 CNTY RD B TRAIL IMPRV 542.50 99346 04137 KARATE INSTRUCTION JAN-FEB 1,071.00 99347 00585 NET BILLABLE TICKETS - FEBRUARY 206.55 99348 00393 MONTHLY SURTAX - FEB 1230352017 2,179.21 99349 05311 BBALL OFFICIALS 03/04 & 03/05 1,753.00 99350 01202 SOLID WASTE MAILER 2017 4,100.76 99351 01941 YOUTH BBALL AWARDS 2,332.20 99352 01409 PROJ 16-12 DORLAND STORMWATER 8,794.83 01409 PROJ 16-08 CH HVAC UPGRADES 727.50 99353 03334 WINTER PATCHING MATERIAL 627.90 99354 05761 EMPLOYEE MEMBERSHIPS - FEB 3,075.00 99355 00396 TRANSFER TITLE FORFEITED VEHICLE 20.75 00396 TRANSFER TITLE FORFEITED VEHICLE 20.75 99356 01047 ROLL GOODS FOR SIGN FABRICATION 387.19 01047 ROLL GOODS FOR SIGN FABRICATION 148.50 01047 ROLL GOODS FOR SIGN FABRICATION 108.00 01047 ROLL GOODS FOR SIGN FABRICATION 74.25 99357 05791 POLICE PROTECTIVE GEAR 5,196.75 99358 05776 FOOD - BEYOND DIVERSITY SEMINAR 5,747.42 05776 CATERING - 60TH ANNIVERSARY 1,260.47 99359 05369 CLEANING SUPPLIES-CITY HALL/PARKS 138.40 99360 00341 ADD PHOTO EYES TO BIFOLD DOORS 3,311.00 99361 05618 LEASE CHARGES FIRE & PD VEHICLES 3,031.74 99362 05379 FACILITATION OF USE OF FORCE GROUP 1,350.00 99363 01965 REFUND INS FOR TRANS MEDIC MW600510 2,511.73 99364 00827 WORK COMP QTR APRIL-JUNE 2017 127,638.00 00827 INSURANCE PREMIUM APRIL-JUNE 2017 56,079.25 99365 00912 TORO WORKMAN MDX 13,173.75 99366 00917 ELGIN PELICAN NP STREET SWEEPER 2017 187,614.00 99367 05793 PURCHASE AGRMT-2494 HARVESTER AVE 3,000.00 99368 04092 ESCROW RELEASE 1431 BEAM AVE E 500.00 99369 05792 PURCH AGRMT ESCROW-2494 HARVESTER 2,500.00 99370 00001 REFUND M SWANDA - DOG LICENSE 125.00 99371 05571 REPAIR STATIONS ALERTING SYSTEM 593.75 99372 02010 20% OF CASH FORFEITURE 472.40 99373 01337 LAND USE DEED-3056 HAZELWOOD ST 328.67 99374 01488 OUTDOOR HISTORICAL INTERPRETATION 900.00 99375 01489 PLAQUES/PLATES - HERITAGE AWARD 205.63 99376 00198 WATER UTILITY 692.54 00198 WATER UTILITY 54.91 99377 04246 HANDBOOKS OF THE STREETS 97.25 99378 04440 10% OF CASH FORFEITURE 236.20 99379 01550 ELECTRICAL INSPECTIONS - FEBRUARY 2,019.60 99380 05625 OUTDOOR HISTORICAL INTERPRETATION 1,312.50 99381 01669 FORFEITED VEHICLE TOWING - JAN-FEB 1,865.33 99382 02464 PAYING AGENT FEES 450.00 02464 PAYING AGENT FEES 450.00 02464 PAYING AGENT FEES 450.00 99383 05705 JANITORIAL SERVICES - FEBRUARY 80.00 03/14/2017 BOLTON & MENK, INC. 03/14/2017 S E H 03/14/2017 UNIQUE PAVING MATERIALS CORP 03/14/2017 YMCA L M C I T 03/10/2017 MN DEPT OF PUBLIC SAFETY 03/10/2017 MN DEPT OF PUBLIC SAFETY 03/14/2017 HEALTH PARTNERS ETHICAL LEADERS IN ACTION, LLC 03/14/2017 3M 03/14/2017 3M 03/14/2017 3M Check Register City of Maplewood 03/09/2017 Date Vendor 03/14/2017 L M C I T ADVANTAGE POLICE SUPPLY INC. 03/14/2017 CAPERS 03/14/2017 CAPERS 03/14/2017 CINTAS CORPORATION #470 03/14/2017 CRAWFORD DOOR SALES 03/14/2017 03/14/2017 ENTERPRISE FM TRUST 03/14/2017 03/14/2017 03/14/2017 GOPHER STATE ONE-CALL 03/14/2017 03/14/2017 ONE TIME VENDOR 03/14/2017 03/14/2017 BOLTON & MENK, INC. 03/14/2017 BOLTON & MENK, INC. 03/14/2017 3M 03/14/2017 S E H 03/14/2017 WILLIE MCCRAY 03/14/2017 NYSTROM PUBLISHING CO INC 03/14/2017 PATRICK TROPHIES 03/14/2017 THE EDGE MARTIAL ARTS MN DEPT OF LABOR & INDUSTRY 03/14/2017 BOLTON & MENK, INC. 03/14/2017 BOLTON & MENK, INC. 03/14/2017 M T I DISTRIBUTING INC. 03/14/2017 MAC QUEEN EQUIPMENT INC 03/14/2017 GILBERT MANCHESKI 03/14/2017 NORTHWEST ASPHALT, INC. 03/14/2017 OLD REPUBLIC NATIONAL TITLE 03/14/2017 CHRISTINE SOUTTER 03/14/2017 SPARTAN PROMOTIONAL GROUP INC. 03/14/2017 ST PAUL REGIONAL WATER SRVS RACOM CORPORATION 03/14/2017 RAMSEY CO ATTORNEY'S OFFICE 03/14/2017 RAMSEY COUNTY-PROP REC & REV 03/14/2017 SUMMIT INSPECTIONS 03/14/2017 MERCEDES TUMA-HANSEN 03/14/2017 TWIN CITIES TRANSPORT & 03/14/2017 ST PAUL REGIONAL WATER SRVS 03/14/2017 ST STEPHEN'S HUMAN SERVICES 03/14/2017 STATE TREASURER'S OFFICE 03/14/2017 TERRI WOLD 458,481.2839Checks in this report. 03/14/2017 US BANK 03/14/2017 US BANK 03/14/2017 US BANK G1, Attachments Packet Page Number 20 of 193 Settlement Date Payee Description Amount 3/6/2017 MN State Treasurer Drivers License/Deputy Registrar 42,914.27 3/6/2017 Delta Dental Dental Premium 3,507.52 3/7/2017 MN State Treasurer Drivers License/Deputy Registrar 39,611.31 3/8/2017 MN State Treasurer Drivers License/Deputy Registrar 71,422.15 3/8/2017 Pitney Bowes Postage 2,000.00 3/8/2017 Delta Dental Dental Premium 1,266.94 3/9/2017 MN State Treasurer Drivers License/Deputy Registrar 40,329.73 3/10/2017 MN State Treasurer Drivers License/Deputy Registrar 64,669.52 3/10/2017 MN Dept of Natural Resources DNR electronic licenses 901.00 3/10/2017 US Bank VISA One Card*Purchasing card items 44,443.13 3/10/2017 ICMA (Vantagepointe)Deferred Compensation 3,605.00 314,670.57 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 21 of 193 Transaction Date Posting Date Merchant Name Transaction Amount Name 02/16/2017 02/20/2017 OFFICEMAX/OFFICE DEPOT616 $8.56 DAVE ADAMS 02/27/2017 03/01/2017 PAKOR, INC.$641.52 REGAN BEGGS 03/02/2017 03/02/2017 PITNEY BOWES PI $170.82 REGAN BEGGS 02/21/2017 02/22/2017 GETTY IMAGES $99.00 CHAD BERGO 02/24/2017 02/27/2017 LYNDA.COM, INC.$34.99 CHAD BERGO 02/17/2017 02/20/2017 RIPP RESTRAINTS INTER $52.11 BRIAN BIERDEMAN 02/28/2017 03/02/2017 DIRECTLY YOURS $46.62 OAKLEY BIESANZ 02/24/2017 02/27/2017 BCS*ISD 622 COMMUNITY ED $1,756.50 NEIL BRENEMAN 02/28/2017 03/01/2017 FACEBK BAMH6AJGN2 $40.00 NEIL BRENEMAN 02/21/2017 02/22/2017 HARBOR FREIGHT TOOLS 612 $22.99 TROY BRINK 02/19/2017 02/20/2017 OREILLY AUTO 00032565 $17.97 JOHN CAPISTRANT 02/20/2017 02/21/2017 SCOTT MACHINE& E-BADGE $111.01 SCOTT CHRISTENSON 02/23/2017 02/24/2017 HENRIKSEN ACE HDWE $7.49 SCOTT CHRISTENSON 02/23/2017 02/24/2017 STANDDESK, INC $469.98 SCOTT CHRISTENSON 02/23/2017 02/27/2017 JOHN J MORGAN CO $35.00 SCOTT CHRISTENSON 02/23/2017 02/27/2017 THE HOME DEPOT #2801 $22.87 SCOTT CHRISTENSON 02/23/2017 02/27/2017 MUSKA ELECTRIC CO.$182.60 SCOTT CHRISTENSON 02/28/2017 03/01/2017 AMERICAN PUBLIC WORKS $1,200.00 LUANNE CORTESI 02/22/2017 02/23/2017 MINNESOTA COUNTY ATTORNEY $55.00 KERRY CROTTY 02/27/2017 03/01/2017 BOUND TREE MEDICAL LLC $533.52 PAUL E EVERSON 02/27/2017 03/01/2017 SHOE DEPT ENCORE 1593 $54.98 PAUL E EVERSON 03/02/2017 03/03/2017 AMERICAN PLANNING ASSOCI $490.00 SHANN FINWALL 02/22/2017 02/22/2017 COMCAST CABLE COMM $68.95 MYCHAL FOWLDS 02/25/2017 02/27/2017 AMAZON.COM $147.83 MYCHAL FOWLDS 03/01/2017 03/02/2017 MOBILE VISION $4,250.00 MYCHAL FOWLDS 03/01/2017 03/02/2017 SALES@AIRSQUIRRELS.COM $12.99 MYCHAL FOWLDS 02/23/2017 02/24/2017 BEST BUY MHT 00000109 $246.37 NICK FRANZEN 02/23/2017 02/24/2017 THAWTE $519.00 NICK FRANZEN 02/25/2017 02/27/2017 BRIGHTSIGN LLC $562.23 NICK FRANZEN 03/01/2017 03/02/2017 THAWTE $519.00 NICK FRANZEN 03/02/2017 03/03/2017 THAWTE $369.00 NICK FRANZEN 02/16/2017 02/20/2017 JAKES CITY GRILLE - M $26.03 MICHAEL FUNK 02/22/2017 02/27/2017 #4740 THE RITZ BLOCK $15.00 MICHAEL FUNK 02/21/2017 02/22/2017 CUB FOODS, INC.$27.34 VIRGINIA GAYNOR 02/23/2017 02/27/2017 COSTUMES PLUS $37.80 VIRGINIA GAYNOR 02/24/2017 02/27/2017 CUB FOODS #1599 $23.35 VIRGINIA GAYNOR 02/24/2017 02/27/2017 WALGREENS #01751 $19.18 VIRGINIA GAYNOR 02/24/2017 02/27/2017 PARTY CITY #768 $26.92 VIRGINIA GAYNOR 02/27/2017 02/28/2017 CUB FOODS #1599 $41.08 VIRGINIA GAYNOR 02/17/2017 02/20/2017 PAWFECTION $13.44 CAROLE GERNES 02/18/2017 02/20/2017 UST PARKING $11.50 CAROLE GERNES 02/28/2017 03/02/2017 MENARDS OAKDALE MN $22.12 TAMARA HAYS 02/28/2017 03/02/2017 THE HOME DEPOT #2801 $23.48 TAMARA HAYS 02/25/2017 02/27/2017 AMAZON MKTPLACE PMTS $39.99 JENNY HENDRICKS 03/02/2017 03/02/2017 AMAZON MKTPLACE PMTS ($45.57)JENNY HENDRICKS 02/17/2017 02/20/2017 FASTENAL COMPANY01 $29.98 GARY HINNENKAMP 02/28/2017 03/02/2017 GRUBERS POWER EQUIPMENT $40.65 GARY HINNENKAMP 03/02/2017 03/03/2017 HENRIKSEN ACE HDWE $6.59 GARY HINNENKAMP 02/22/2017 02/24/2017 MENARDS OAKDALE MN $14.48 DAVID JAHN 02/28/2017 03/01/2017 DALCO ENTERPRISES $733.03 DAVID JAHN 02/16/2017 02/20/2017 OFFICE DEPOT #1090 $56.38 MEGHAN JANASZAK 02/17/2017 02/20/2017 THE HOME DEPOT #2801 $20.25 KEVIN JOHNSON 02/22/2017 02/24/2017 MADDENS GULL LAKE $377.54 LOIS KNUTSON 02/27/2017 03/01/2017 OLIVE GARDEN 00012005 $115.13 LOIS KNUTSON 02/21/2017 02/22/2017 GRAPHIC DESIGN INC $232.59 DAVID KVAM 02/24/2017 03/03/2017 GERMAN SHOE REPAIR $60.00 DAVID KVAM 02/17/2017 02/20/2017 A-1 LAUNDRY $8.06 JESSICA LANDEROS CRUZ 02/20/2017 02/21/2017 FRATTALLONES WOODBURY AC $19.26 MICHAEL LOCHEN 02/20/2017 02/21/2017 REPUBLIC SERVICES TRASH $160.18 STEVE LUKIN 02/24/2017 02/27/2017 ASPEN MILLS INC.$134.95 STEVE LUKIN G1, Attachments Packet Page Number 22 of 193 02/24/2017 02/27/2017 ASPEN MILLS INC.$314.43 STEVE LUKIN 02/24/2017 02/27/2017 VALLEY TROPHY $92.00 STEVE LUKIN 02/28/2017 03/01/2017 EMERGENCY APPARATUS MAINT $6,584.94 STEVE LUKIN 02/28/2017 03/01/2017 EMERGENCY APPARATUS MAINT $1,554.02 STEVE LUKIN 03/02/2017 03/02/2017 AIRGASS NORTH $33.20 STEVE LUKIN 03/02/2017 03/02/2017 COMCAST CABLE COMM $2.27 STEVE LUKIN 02/18/2017 02/20/2017 NATIONAL REGISTRY EMT $15.00 MICHAEL MONDOR 02/27/2017 03/01/2017 CERTIFIED LABORATORIES $596.56 BRYAN NAGEL 02/16/2017 02/20/2017 MENARDS OAKDALE MN $919.20 JOHN NAUGHTON 02/21/2017 02/23/2017 MENARDS OAKDALE MN $12.66 JOHN NAUGHTON 02/27/2017 03/01/2017 MENARDS OAKDALE MN $11.43 JOHN NAUGHTON 03/02/2017 03/03/2017 COVERT TRACK GROUP INC $87.00 MICHAEL NYE 02/27/2017 03/01/2017 GOVERNMENT FINANCE $425.00 ELLEN PAULSETH 02/18/2017 02/20/2017 MINNOCO *$13.14 ROBERT PETERSON 02/16/2017 02/20/2017 TURFWERKS EAGAN ($161.90)STEVEN PRIEM 02/21/2017 02/22/2017 POMP'S TIRE #021 $465.00 STEVEN PRIEM 02/21/2017 02/22/2017 POMP'S TIRE #021 $22.50 STEVEN PRIEM 02/21/2017 02/22/2017 AUTO PLUS-LITTLE CANADA $11.56 STEVEN PRIEM 02/21/2017 02/22/2017 AUTO PLUS-LITTLE CANADA $80.13 STEVEN PRIEM 02/21/2017 02/23/2017 PIONEER RIM AND WHEEL COM $221.78 STEVEN PRIEM 02/23/2017 02/27/2017 METRO PRODUCTS INC $34.23 STEVEN PRIEM 02/24/2017 02/27/2017 NUSS TRUCK GROUP INC $166.23 STEVEN PRIEM 02/27/2017 02/28/2017 AN FORD WHITE BEAR LAK $111.35 STEVEN PRIEM 02/28/2017 03/01/2017 AN FORD WHITE BEAR LAK $66.66 STEVEN PRIEM 03/02/2017 03/03/2017 FACTORY MOTOR PARTS #19 $24.26 STEVEN PRIEM 03/02/2017 03/03/2017 FACTORY MOTOR PARTS #19 $70.22 STEVEN PRIEM 02/23/2017 02/27/2017 THE HOME DEPOT #2801 $6.94 KELLY PRINS 02/23/2017 02/23/2017 AMAZON.COM $58.11 MICHAEL RENNER 02/24/2017 02/27/2017 AMAZON MKTPLACE PMTS $65.99 MICHAEL RENNER 02/24/2017 02/27/2017 BCS*ISD 622 COMMUNITY ED $1,910.50 AUDRA ROBBINS 02/24/2017 02/27/2017 U OF M CONTLEARNING $60.00 RICK RUIZ 02/27/2017 03/01/2017 ON SITE SANITATION INC $58.00 SCOTT SCHULTZ 02/28/2017 03/02/2017 SPOK INC $57.88 SCOTT SCHULTZ 02/23/2017 02/24/2017 BLAUER MANUFACTURING $44.94 STEPHANIE SHEA 02/28/2017 03/02/2017 SAFARILAND, LLC $27.04 STEPHANIE SHEA 03/01/2017 03/03/2017 COPS PLUS, INC $106.07 STEPHANIE SHEA 02/22/2017 02/23/2017 GRAFIX SHOPPE $60.00 MICHAEL SHORTREED 03/01/2017 03/02/2017 EB SHOW ME THE MONEY $100.00 MICHAEL SHORTREED 03/01/2017 03/02/2017 SQ *RADIO1033, LLC $420.00 MICHAEL SHORTREED 03/01/2017 03/03/2017 FBI LEEDA INC $50.00 MICHAEL SHORTREED 03/01/2017 03/03/2017 UNIFORMS UNLIMITED INC.$4,929.68 MICHAEL SHORTREED 03/02/2017 03/03/2017 HEALTHEAST TRANSPORTATN $1,329.61 MICHAEL SHORTREED 03/02/2017 03/03/2017 HEALTHEAST TRANSPORTATN $1,329.61 MICHAEL SHORTREED 03/02/2017 03/03/2017 HEALTHEAST TRANSPORTATN $1,329.61 MICHAEL SHORTREED 03/02/2017 03/03/2017 HEALTHEAST TRANSPORTATN $1,329.61 MICHAEL SHORTREED 03/02/2017 03/03/2017 HEALTHEAST TRANSPORTATN $1,329.61 MICHAEL SHORTREED 03/02/2017 03/03/2017 HEALTHEAST TRANSPORTATN $28.99 MICHAEL SHORTREED 03/02/2017 03/03/2017 UNIFORMS UNLIMITED INC.$673.49 MICHAEL SHORTREED 02/23/2017 02/24/2017 INTERNATIONAL INSTITUTE O $200.00 ANDREA SINDT 03/02/2017 03/03/2017 BATTERIES PLUS #31 $61.32 JOSEPH STEINER 02/23/2017 02/27/2017 MENARDS MAPLEWOOD MN $90.97 RONALD SVENDSEN 02/21/2017 02/22/2017 CHANNING BETE CO AHA $179.85 PAUL THIENES 03/01/2017 03/03/2017 UNIFORMS UNLIMITED INC.$4.00 PAUL THIENES 02/28/2017 03/01/2017 USPS PO 2683380009 $49.00 KAREN WACHAL 02/17/2017 02/20/2017 FASTENAL COMPANY01 $10.78 JEFF WILBER 02/17/2017 02/20/2017 TRUCK UTILITIES INC ST PA $279.00 JEFF WILBER 02/24/2017 02/27/2017 ROCKLER 013 $19.27 JEFF WILBER 02/17/2017 02/20/2017 BCA TRAINING EDUCATION $500.00 TAMMY WYLIE 02/22/2017 02/23/2017 TOTAL REFRIGERATION SYSTE $192.69 TAMMY WYLIE 02/22/2017 02/23/2017 IN *EMCASA WEST, LLC $375.00 TAMMY WYLIE 02/23/2017 02/23/2017 ULINE *SHIP SUPPLIES $112.82 TAMMY WYLIE G1, Attachments Packet Page Number 23 of 193 02/23/2017 02/24/2017 PEAVEY CORP.$250.25 TAMMY WYLIE $44,443.13 G1, Attachments Packet Page Number 24 of 193 Check Description Amount 99384 05234 CAR WASHES - FEBRUARY 37.17 99385 05028 CITY HALL SOLAR SYSTEM LEASE-MARCH 397.00 05028 MCC SOLAR SYSTEM LEASE - MARCH 369.00 99386 02105 MEMBERSHIP FEE JUN 2017 - MAY 2018 1,122.00 99387 05305 CONTRACT 500-0371999 995.92 05305 CONTRACT 500-0371083 589.43 05305 CONTRACT 500-0380041 189.85 05305 CONTRACT 500-0395052 106.36 05305 CONTRACT 500-0395065 94.37 05305 CONTRACT 500-0373496 64.15 99388 03334 WINTER PATCHING MATERIAL 981.50 03334 WINTER PATCHING MATERIAL 533.00 99389 01190 ELECTRIC & GAS UTILITY 7,063.36 01190 ELECTRIC & GAS UTILITY 2,916.22 99390 02880 REPAIR PETROVEND FUEL SYS 599.08 99391 00271 ON-SITE 1/16-1/19 J HEITMAN - HOTEL 454.35 00271 ON-SITE 1/16-1/19 J HEITMAN FUEL/FOOD 176.05 99392 04155 WEBSITE IMPROVEMENT-NEW BUTTON 425.00 99393 00936 60TH ANNIVERSARY - GIFTS & PRIZES 465.00 99394 04966 2017 F-550 4X4 REGULAR CAB 45,221.00 99395 04318 FILL DISPOSAL-POND EXCAVATIONS 156.00 99396 01076 POSTED PLANNER POSITION-JOB BOARD 25.00 99397 05356 VIDEOGRAPHER SRVS - FEBRUARY 961.40 99398 01345 HAZARDOUS WASTE LIC 5/2017-4/2018 372.48 99399 01345 FILING FEES FOR RECORDING-COUNTY 112.00 99400 02008 EMERGENCY VEH PRE-EMPTION SRVS JUL 3,490.81 02008 LAMPING SRVS 120/CONWAY JUL-DEC16 68.38 02008 LAMPING SVC 120/HARVESTOR JUL-DEC16 34.20 99401 05768 2017 GMC SIERRA 1500 4X4 22,477.49 99402 01359 VEHICLE WASHES - FEBRUARY 100.89 99403 05502 HONORARIUM FOR SNAKE PROG 03/04 118.00 99404 05528 CONTRACT 7950665-013 281.30 05528 CONTRACT 7950665-002 204.77 05528 CONTRACT 7950665-003 190.95 05528 CONTRACT 7950665-011 190.95 05528 CONTRACT 7950665-004 183.91 05528 CONTRACT 7950665-005 183.91 05528 CONTRACT 7950665-001 156.20 05528 CONTRACT 7950665-012 121.33 05528 CONTRACT 7950665-010 92.80 99405 01771 RAMSEY CO GIS USER GROUP FEES-2017 3,828.41 03/21/2017 MINNESOTA CHAPTER OF APA 03/21/2017 RAMSEY COUNTY 03/21/2017 RAMSEY COUNTY PUBLIC WORKS 03/21/2017 03/21/2017 TOSHIBA FINANCIAL SERVICES (2) 03/21/2017 NORTH SUBURBAN ACCESS CORP RAMSEY COUNTY 03/21/2017 XCEL ENERGY 03/21/2017 MILLER EXCAVATING, INC. 03/21/2017 ZAHL PETROLEUM MAINTENANCE CO 03/21/2017 CARTEGRAPH SYSTEMS INC 03/21/2017 CARTEGRAPH SYSTEMS INC 03/21/2017 CIVICPLUS 03/21/2017 MAPLEWOOD AREA 03/21/2017 MIDWAY FORD 03/21/2017 UNIQUE PAVING MATERIALS CORP 03/21/2017 UNIQUE PAVING MATERIALS CORP 03/21/2017 XCEL ENERGY 03/21/2017 TOSHIBA FINANCIAL SERVICES (1) 03/21/2017 TOSHIBA FINANCIAL SERVICES (1) 03/21/2017 TOSHIBA FINANCIAL SERVICES (1) 03/21/2017 TOSHIBA FINANCIAL SERVICES (1) 03/21/2017 TOSHIBA FINANCIAL SERVICES (1) 03/21/2017 03/21/2017 BOLER EXPRESS CAR WASH 03/21/2017 ENERGY ALTERNATIVES SOLAR, LLC TOSHIBA FINANCIAL SERVICES (1) 03/21/2017 ENERGY ALTERNATIVES SOLAR, LLC 03/21/2017 MN TRANSPORTATION ALLIANCE Check Register City of Maplewood 03/16/2017 Date Vendor TOSHIBA FINANCIAL SERVICES (2) 03/21/2017 SNAKE DISCOVERY 03/21/2017 TOSHIBA FINANCIAL SERVICES (2) 03/21/2017 TOSHIBA FINANCIAL SERVICES (2) 03/21/2017 TOSHIBA FINANCIAL SERVICES (2) 03/21/2017 TOSHIBA FINANCIAL SERVICES (2) 03/21/2017 TOSHIBA FINANCIAL SERVICES (2) 03/21/2017 TOSHIBA FINANCIAL SERVICES (2) 96,150.9922Checks in this report. 03/21/2017 RAMSEY COUNTY PUBLIC WORKS 03/21/2017 RAMSEY COUNTY PUBLIC WORKS 03/21/2017 RANGER GMC 03/21/2017 REGAL AUTO WASH BILLING 03/21/2017 CITY OF WHITE BEAR LAKE 03/21/2017 TOSHIBA FINANCIAL SERVICES (2) 03/21/2017 G1, Attachments Packet Page Number 25 of 193 Settlement Date Payee Description Amount 3/13/2017 MN State Treasurer Drivers License/Deputy Registrar 41,669.44 3/13/2017 U.S. Treasurer Federal Payroll Tax 100,713.31 3/13/2017 P.E.R.A.P.E.R.A.107,318.99 3/13/2017 MN State Treasurer State Payroll Tax 21,696.75 3/13/2017 Labor Unions Union Dues 2,197.30 3/13/2017 MidAmerica - ING HRA Flex plan 14,275.07 3/13/2017 Empower - State Plan Deferred Compensation 29,265.00 3/14/2017 MN State Treasurer Drivers License/Deputy Registrar 41,819.16 3/15/2017 MN State Treasurer Drivers License/Deputy Registrar 56,892.89 3/15/2017 Delta Dental Dental Premium 1,860.17 3/16/2017 MN State Treasurer Drivers License/Deputy Registrar 40,630.05 3/17/2017 MN State Treasurer Drivers License/Deputy Registrar 70,831.50 3/17/2017 MN Dept of Natural Resources DNR electronic licenses 616.79 3/17/2017 Optum Health DCRP & Flex plan payments 658.70 3/17/2017 MN Dept of Revenue MN Care Tax (261.56) 530,183.56 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 26 of 193 CHECK #CHECK DATE EMPLOYEE NAME 136.07 15.29 03/10/17 JAHN, DAVID 2,310.01 03/10/17 PRINS, KELLY 2,083.09 03/10/17 SMITH, BRYAN 456.30 03/10/17 XIONG, TOU 456.30 03/10/17 OSWALD, BRENDA 2,238.49 03/10/17 PAULSETH, ELLEN 4,694.57 03/10/17 HERZOG, LINDSAY 1,337.08 03/10/17 RAMEAUX, THERESE 3,381.90 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount 03/10/17 BEGGS, REGAN 1,945.79 03/10/17 EVANS, CHRISTINE 2,082.59 03/10/17 RUEB, JOSEPH 3,416.51 03/10/17 ARNOLD, AJLA 2,021.23 03/10/17 ANDERSON, CAROLE 3,031.20 03/10/17 DEBILZAN, JUDY 2,327.39 AMOUNT 03/10/17 03/10/17 CORCORAN, THERESA 2,084.89 03/10/17 HENDRICKS, JENNIFER 1,598.40 03/10/17 WEAVER, KRISTINE 2,584.09 03/10/17 BERG, TERESA 980.00 03/10/17 SHEA, STEPHANIE 1,720.99 03/10/17 SHORTREED, MICHAEL 4,511.95 03/10/17 KVAM, DAVID 4,641.47 03/10/17 SCHNELL, PAUL 5,515.22 03/10/17 ALDRIDGE, MARK 4,067.79 03/10/17 BAKKE, LONN 3,488.96 03/10/17 WYLIE, TAMMY 2,224.86 03/10/17 ABEL, CLINT 3,551.84 03/10/17 BENJAMIN, MARKESE 3,926.58 03/10/17 BERGERON, ASHLEY 2,077.63 03/10/17 BARTZ, PAUL 3,647.38 03/10/17 BELDE, STANLEY 3,488.96 03/10/17 CARNES, JOHN 397.40 03/10/17 CROTTY, KERRY 4,251.22 03/10/17 BIERDEMAN, BRIAN 4,779.60 03/10/17 BUSACK, DANIEL 4,842.97 03/10/17 DEMULLING, JOSEPH 4,086.86 03/10/17 RICHTER, CHARLENE 1,524.23 03/10/17 VITT, SANDRA 1,072.95 03/10/17 MOY, PAMELA 1,667.91 03/10/17 OSTER, ANDREA 2,091.83 03/10/17 CRAWFORD, LEIGH 2,043.40 03/10/17 LARSON, MICHELLE 2,082.60 03/10/17 SCHMIDT, DEBORAH 3,346.37 03/10/17 SINDT, ANDREA 3,060.57 ABRAMS, MARYLEE 456.30 03/10/17 KNUTSON, LOIS 2,579.62 03/10/17 CHRISTENSON, SCOTT 2,256.03 03/10/17 COLEMAN, MELINDA 6,352.67 03/10/17 FUNK, MICHAEL 5,384.10 03/10/17 JUENEMANN, KATHLEEN 456.30 03/10/17 SLAWIK, NORA 518.43 G1, Attachments Packet Page Number 27 of 193 03/10/17 ERICKSON, VIRGINIA 5,005.43 03/10/17 FISHER, CASSANDRA 2,367.13 03/10/17 DUGAS, MICHAEL 4,004.55 03/10/17 GABRIEL, ANTHONY 5,979.74 03/10/17 HAWKINSON JR, TIMOTHY 3,475.61 03/10/17 FORSYTHE, MARCUS 3,438.26 03/10/17 FRITZE, DEREK 4,213.80 03/10/17 HOEMKE, MICHAEL 385.28 03/10/17 HOFMEISTER, TIMOTHY 248.00 03/10/17 HER, PHENG 3,567.59 03/10/17 HIEBERT, STEVEN 3,746.48 03/10/17 KONG, TOMMY 3,635.84 03/10/17 KREKELER, NICHOLAS 1,096.01 03/10/17 JAMES JR, JUSTIN 464.00 03/10/17 JOHNSON, KEVIN 4,710.29 03/10/17 LANGNER, SCOTT 3,224.58 03/10/17 LANGNER, TODD 3,606.40 03/10/17 KROLL, BRETT 3,620.78 03/10/17 LANDEROS CRUZ, JESSICA 464.00 03/10/17 MCCARTY, GLEN 3,724.97 03/10/17 METRY, ALESIA 4,175.86 03/10/17 LYNCH, KATHERINE 3,794.79 03/10/17 MARINO, JASON 3,774.51 03/10/17 MULVIHILL, MARIA 3,207.61 03/10/17 NYE, MICHAEL 4,486.54 03/10/17 MICHELETTI, BRIAN 3,752.96 03/10/17 MOE, AEH BEL 116.00 03/10/17 PARKER, JAMES 3,995.73 03/10/17 PETERSON, JARED 2,555.18 03/10/17 OLDING, PARKER 3,730.24 03/10/17 OLSON, JULIE 3,954.34 03/10/17 STARKEY, ROBERT 2,300.73 03/10/17 STEINER, JOSEPH 4,157.50 03/10/17 REZNY, BRADLEY 4,458.87 03/10/17 SLATER, BENJAMIN 3,574.11 03/10/17 THIENES, PAUL 3,861.81 03/10/17 VANG, PAM 3,154.14 03/10/17 SYPNIEWSKI, WILLIAM 4,007.08 03/10/17 TAUZELL, BRIAN 3,703.95 03/10/17 XIONG, TUOYER 464.00 03/10/17 ZAPPA, ANDREW 2,802.58 03/10/17 WENZEL, JAY 4,050.19 03/10/17 XIONG, KAO 3,417.93 03/10/17 BASSETT, BRENT 351.13 03/10/17 BAUMAN, ANDREW 3,986.66 03/10/17 ANDERSON, BRIAN 192.13 03/10/17 BAHL, DAVID 401.70 03/10/17 CAPISTRANT, JOHN 363.11 03/10/17 COREY, ROBERT 258.38 03/10/17 BEITLER, NATHAN 106.00 03/10/17 BOURQUIN, RON 556.31 03/10/17 DABRUZZI, THOMAS 3,235.61 03/10/17 DAWSON, RICHARD 5,172.13 03/10/17 CRAWFORD - JR, RAYMOND 4,689.51 03/10/17 CRUMMY, CHARLES 384.25 03/10/17 HALE, JOSEPH 409.43 03/10/17 HALWEG, JODI 3,296.90 03/10/17 EVERSON, PAUL 4,027.74 03/10/17 HAGEN, MICHAEL 675.76 03/10/17 HAWTHORNE, ROCHELLE 3,713.95 03/10/17 HUTCHINSON, JAMES 409.43 G1, Attachments Packet Page Number 28 of 193 03/10/17 IMM, TRACY 72.88 03/10/17 JANSEN, CHAD 291.50 03/10/17 KERSKA, JOSEPH 318.01 03/10/17 KONDER, RONALD 669.13 03/10/17 KANE, ROBERT 857.48 03/10/17 KARRAS, JAMIE 675.75 03/10/17 LINDER, TIMOTHY 3,453.10 03/10/17 LOCHEN, MICHAEL 1,298.03 03/10/17 KUBAT, ERIC 3,706.89 03/10/17 LANDER, CHARLES 2,740.47 03/10/17 MORGAN, JEFFERY 423.33 03/10/17 NEILY, STEVEN 59.63 03/10/17 MERKATORIS, BRETT 318.00 03/10/17 MONDOR, MICHAEL 4,480.47 03/10/17 NOWICKI, PAUL 470.38 03/10/17 O'GARA, GEORGE 901.00 03/10/17 NIELSEN, KENNETH 417.15 03/10/17 NOVAK, JEROME 3,374.42 03/10/17 POWERS, KENNETH 3,702.55 03/10/17 RAINEY, JAMES 477.01 03/10/17 PACHECO, ALPHONSE 318.00 03/10/17 PETERSON, ROBERT 3,970.08 03/10/17 SAUERWEIN, ADAM 344.51 03/10/17 SEDLACEK, JEFFREY 3,472.63 03/10/17 RANGEL, DERRICK 72.88 03/10/17 RODRIGUEZ, ROBERTO 3,045.71 03/10/17 ZAPPA, ERIC 3,634.87 03/10/17 GERVAIS-JR, CLARENCE 4,367.89 03/10/17 STREFF, MICHAEL 3,492.16 03/10/17 SVENDSEN, RONALD 5,350.35 03/10/17 CORTESI, LUANNE 2,082.59 03/10/17 BRINK, TROY 2,919.91 03/10/17 LO, CHING 1,116.60 03/10/17 LUKIN, STEVEN 5,088.01 03/10/17 EDGE, DOUGLAS 2,386.38 03/10/17 JONES, DONALD 2,419.07 03/10/17 BUCKLEY, BRENT 2,424.77 03/10/17 DOUGLASS, TOM 1,977.99 03/10/17 OSWALD, ERICK 2,431.38 03/10/17 RUIZ, RICARDO 2,206.35 03/10/17 MEISSNER, BRENT 2,416.77 03/10/17 NAGEL, BRYAN 4,045.40 03/10/17 BURLINGAME, NATHAN 2,744.00 03/10/17 DUCHARME, JOHN 3,003.92 03/10/17 RUNNING, ROBERT 2,660.66 03/10/17 TEVLIN, TODD 2,419.07 03/10/17 LINDBLOM, RANDAL 3,003.91 03/10/17 LOVE, STEVEN 4,442.26 03/10/17 ENGSTROM, ANDREW 3,024.51 03/10/17 JAROSCH, JONATHAN 3,586.80 03/10/17 JANASZAK, MEGHAN 2,105.79 03/10/17 HAMRE, MILES 2,115.42 03/10/17 THOMPSON, MICHAEL 5,479.50 03/10/17 ZIEMAN, SCOTT 144.00 03/10/17 NAUGHTON, JOHN 2,394.99 03/10/17 ORE, JORDAN 2,168.31 03/10/17 HAYS, TAMARA 1,947.05 03/10/17 HINNENKAMP, GARY 2,602.19 03/10/17 HUTCHINSON, ANN 2,930.90 03/10/17 BIESANZ, OAKLEY 1,945.27 03/10/17 GERNES, CAROLE 1,842.28 G1, Attachments Packet Page Number 29 of 193 99102610 99102611 99102612 99102613 99102614 99102615 99102616 99102617 99102618 99102619 03/10/17 WACHAL, KAREN 1,142.65 03/10/17 JOHNSON, ELIZABETH 1,774.59 03/10/17 KONEWKO, DUWAYNE 5,242.36 03/10/17 WOLFE, KAYLA 144.00 03/10/17 GAYNOR, VIRGINIA 3,583.43 03/10/17 MARTIN, MICHAEL 3,609.86 03/10/17 BRASH, JASON 3,321.59 03/10/17 KROLL, LISA 2,084.89 03/10/17 FINWALL, SHANN 3,514.99 03/10/17 WEIDNER, JAMES 2,383.39 03/10/17 WELLENS, MOLLY 2,011.77 03/10/17 SWAN, DAVID 3,056.49 03/10/17 SWANSON, CHRIS 2,108.19 03/10/17 BRENEMAN, NEIL 2,610.16 03/10/17 CUMMINGS, KATIA 106.00 03/10/17 BJORK, BRANDON 135.13 03/10/17 BRAWK, JOSEN 30.00 03/10/17 FISHER, JADE 39.00 03/10/17 GORACKI, GERALD 36.75 03/10/17 ETTER, LAURA 155.00 03/10/17 FISHER, CHANCE 101.50 03/10/17 MALLETT, DERRICK 70.00 03/10/17 NEUMANN, BRAD 133.00 03/10/17 KUSTERMAN, KEVIN 162.75 03/10/17 LO, SATHAE 133.00 03/10/17 RASMUSSEN, BRADLEY 92.25 03/10/17 ROBBINS, AUDRA 3,677.59 03/10/17 NZARA, MUNASHE 56.00 03/10/17 PIEPER, THEODORE 151.25 03/10/17 THIELMAN, RICHARD 146.25 03/10/17 VAN PATTEN, MICHAEL 100.00 03/10/17 ROBBINS, CAMDEN 517.50 03/10/17 SMITHSON, JONAH 35.00 03/10/17 XIONG, BLONG 58.00 03/10/17 BERGO, CHAD 3,441.58 03/10/17 VUKICH, CANDACE 170.00 03/10/17 WILLIAMS III, WALLACE 90.00 03/10/17 JENSEN, JOSEPH 1,971.89 03/10/17 FAIRBANKS, GEORGE 3,320.80 03/10/17 ADAMS, DAVID 2,311.16 03/10/17 WOEHRLE, MATTHEW 2,594.92 03/10/17 WISTL, MOLLY 258.00 03/10/17 PRIEM, STEVEN 2,682.48 03/10/17 SCHULTZ, SCOTT 4,002.21 03/10/17 WILBER, JEFFREY 2,049.39 03/10/17 HAAG, MARK 2,914.48 03/10/17 XIONG, BOON 2,019.38 03/10/17 FOWLDS, MYCHAL 4,419.45 03/10/17 FRANZEN, NICHOLAS 3,441.36 03/10/17 GERONSIN, ALEXANDER 2,163.50 03/10/17 RENNER, MICHAEL 2,127.78 03/10/17 HANSON, MELISSA 1,110.48 03/10/17 BONKO, NICHOLAS 51.00 03/10/17 CHEVRE, YSAREIA 42.00 03/10/17 DIEZ, ANTONIO 40.00 03/10/17 DOMENIGHI, DALTON 90.00 03/10/17 GREENER, DOUGLAS 69.00 03/10/17 ISERMAN, TIANNA 110.00 03/10/17 KRUEGER, SCOTT 223.13 03/10/17 LINAMAN, ANDREW 160.00 03/10/17 MASON, TAKARA 154.00 G1, Attachments Packet Page Number 30 of 193 99102620 99102621 99102622 99102623 99102624 03/10/17 VANG, DONNA 105.00 03/10/17 WAGNER, ERIC 43.50 529,637.47 03/10/17 PURCELL, TYLER 140.00 03/10/17 SLOAN, MADELYNN 42.00 03/10/17 TOLLY, TREVOR 52.00 G1, Attachments Packet Page Number 31 of 193 G2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: March 27, 2017 SUBJECT: Approve 2017 Transfers and Payments to Close TIF Funds Introduction Financial transfers and the distribution of excess tax increment revenue will be necessary to close two Tax Increment Financing (TIF) Funds for TIF districts that were decertified as of December 31, 2016. Both of these districts were housing districts established in 1987. 1. The required decertification date for TIF district 1-1, Maple Ridge Apartments, was December 31, 2016. The remaining cash balance in TIF Fund 1-1, as of today, is $15,506.67. The entire balance is dedicated for debt service requirements related to improvements that the City installed in conjunction with the TIF project. The debt service requirement for 2018 for the related Debt Service Fund, G.O. Improvement Refunding Bonds 2010B (363), is $20,993. The remainder of $5,486.33 will be transferred from TIF district 1-2 to Debt Service Fund 363 through pooling. The amount of $15,506.67 should be transferred from TIF Fund 1-1 (413) to Debt Service Fund 2010B (363) to meet the 2018 debt service requirements. 2. The required decertification date for TIF district 1-2, Maple Ridge Apartments Stillwater Road, was December 31, 2016. The remaining cash balance in TIF Fund 1-2, as of today, is $107,696.16. The amount of $26,870 is dedicated for debt service requirements related to improvements that the City installed in conjunction with the TIF project. Through pooling, the amount of $5,486.33 is also dedicated for debt service requirements due to the shortage in TIF district 1-1 (as noted above). The amount of $32,356.33 should be transferred from TIF Fund 1-2 (414) to Debt Service Fund 2010B (363) to meet the 2018 debt service requirements. Additionally, the amount of $4,243.10 should be transferred from TIF Fund 1-2 (414) to the General Fund for administrative fees related to TIF districts 1-1 and 1-2 in 2017. The remaining $71,096.73 must be returned to Ramsey County for distribution as excess TIF. The City will receive its proportionate share back in the next tax settlement. Budget Impact There is no budget impact related to the transfers between funds. Excess tax increment revenue in the amount of $71,096.73 will be returned to Ramsey County. The City will receive approximately 32% of that revenue back in the next tax settlement. The excess TIF settlement will have no spending restrictions. Packet Page Number 32 of 193 * Recommendation It is recommended that the City Council approve the transfers and payments necessary to close TIF Fund 413 and TIF Fund 414, as follows: Transfers: From Fund To Fund Amount Description TIF 1-1 (413) Debt Service (363) $15,506.67 Annual debt service 2018 TIF 1-2 (414) Debt Service (363) $26,870.00 Annual debt service 2018 TIF 1-2 (414) Debt Service (363) $ 5,486.33 Pooled 1-1 debt service 2018 TIF 1-2 (414) General Fund (101) $ 1,913.70 TIF Administration fees 2017 TIF 1-2 (414) General Fund (101) $ 2,329.40 Pooled Administration 1-1 fees 2017 Payment: From Fund To Recipient Amount Description TIF 1-2 Ramsey County $71,096.73 Excess TIF revenue TIF 1-2 Attachments 1. None Packet Page Number 33 of 193 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mychal Fowlds, IT Director DATE: March 20, 2017 SUBJECT: Approval to Purchase Networking Equipment for Police Squad Cars Introduction The Police Department utilizes their in-squad computer to connect to many remote resources. This item will allow staff to add functionality and additional security to those connections while also adding required infrastructure within the squads themselves. Background Currently, each squad car has a laptop with Internet access built into it. This solution has worked fine for many years as the laptop was the sole device in the squad car needing connectivity. With the implementation of body and in-squad cameras within the squads there is now a need to improve on the network infrastructure within each squad. This purchase, if approved, will allow for the installation of an individual router in each squad car. This will enable staff to create a secure, constant connection back to City Hall for all of the squads allowing for additional access to resources on the City network and remote IT support capabilities. The routers also allow for the creation of Wi-Fi hotspots. This means that devices used within and nearby the squads will now have network connectivity without each device requiring its own data plan. Budget Impact The purchase has been planned for and will be funded from the 2017 IT & Police budgets in the amount of $27,575. Recommendation It is recommended that authorization be given to purchase networking equipment to be used in police squad cars. Attachments 1.Requisition G3 Packet Page Number 34 of 193 Is purchase subject to sales tax?No Mail Purchase Order? Yes No Fax Purchase Order? Yes No Requested by: Fax # (If needed)Signed Date Purchase Order No. (Assigned by Finance Dept.)City Mgr. or his/her designee Approval: FUND ACTIVTY ACCOUNT Signed Date Approved by City Council:Date Finance Department Approval: TOTAL Signed Date FOR ACCOUNTING USE ONLY: S:\FINANCE\Forms\AP-Requisition AMOUNT 9,975.00 6,250.00 399.00 250.00 9,999.75 4,975.00 25 25 VENDOR NUMBER Sales Tax @ .06875 Total Deliver to PROGRAM Name and address of recommended bidder 27,475.00$ Unit Price Amount 27,475.00$ 450.00 11,250.00 $ Amount 37,474.50$ Check one City of Maplewood 1830 County Road B East Maplewood, MN 55109 17800 N 85th St. Taser International Scottsdale, AZ 85255 22,499.75 $ 25 Cradlepoint Router - IBR1100LP6 37,474.50$ 399.99 899.99 Cralepoint 5 in 1 Antenna Cradlepoint - Enterprise Cloud Manager - 3 yrs Unit Price 199.00 Names of Bidders Comm-Works Taser International If low bidder is not recommended or only a single bid has been obtained, include a full explanation of reasons. Freight Subtotal Quantity Description REQUISITION CITY OF MAPLEWOOD, MINNESOTA (This is NOT a Purchase Order) G3, Attachment 1 Packet Page Number 35 of 193 TASER International Protect Life. Protect Truth. 17800 N 85th St. Scottsdale, Arizona 85255 United States Phone: (800) 978-2737 Fax: (480) 696-7643 Mychal Fowlds (651) 249-2923 (651) 249-2699 mychal.fowlds@maplewoodmn.gov Quotation Quote: Q-106350-1 Date: 3/13/2017 2:02 PM Quote Expiration: 3/31/2017 Contract Start Date*: 4/15/2017 Contract Term: 3 years AX Account Number: 108037 Bill To: Maplewood Police Dept. - MN 1830 E. COUNTY ROAD B Maplewood, MN 55109 US Ship To: Mychal Fowlds Maplewood Police Dept. - MN 1830 E. COUNTY ROAD B Maplewood, MN 55109 US SALESPERSON PHONE EMAIL DELIVERY METHOD PAYMENT METHOD Chad Gappa (480) 502-6255 cgappa@taser.com Fedex - Ground Net 30 *Note this will vary based on the shipment date of the product. Hardware QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 25 11510 Cradlepoint Router - IBR1100LP6 USD 899.99 USD 22,499.75 USD 11,249.75 USD 11,250.00 25 11511 Cradlepoint - 5 in 1 Cellular, WiFi, GPS Antenna (Black, Bol USD 399.00 USD 9,975.00 USD 0.00 USD 9,975.00 Hardware Total Before Discounts:USD 32,474.75 Hardware Discount:USD 11,249.75 Hardware Net Amount Due:USD 21,225.00 Enterprise Software QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 25 11520 Cradlepoint - Enterprise Cloud Manager + CradleCare, 3 yr USD 250.00 USD 6,250.00 USD 0.00 USD 6,250.00 Enterprise Software Total Before Discounts:USD 6,250.00 Enterprise Software Net Amount Due:USD 6,250.00 Page 1 of 2 G3, Attachment 1 Packet Page Number 36 of 193 Subtotal USD 27,475.00 Estimated Shipping & Handling Cost USD 100.00 Grand Total USD 27,575.00 50% discount off of Cradlepoint routers if order is placed by 3/31/17. TASER International, Inc.’s Sales Terms and Conditions for Direct Sales to End User Purchasers By signing this Quote, you are entering into a contract and you certify that you have read and agree to the provisions set forth in this Quote and TASER’s Master Services and Purchasing Agreement posted at www.taser.com/legal. You represent that you are lawfully able to enter into contracts and if you are entering into this agreement for an entity, such as the company, municipality, or government agency you work for, you represent to TASER that you have legal authority to bind that entity. If you do not have this authority, do not sign this Quote. Signature: /s1/ Date: /d1/ Name (Print): /n1/ Title: /t1/ PO# (if needed): /p1/ Quote: Q-106350-1 Please sign and email to Chad Gappa at cgappa@taser.com or fax to (480) 696-7643 THANK YOU FOR YOUR BUSINESS! ‘Protect Life’ and © are trademarks of TASER International, Inc., and TASER® is a registered trademark of TASER International, Inc., registered in the U.S. © 2013 TASER International, Inc. All rights reserved. Page 2 of 2 G3, Attachment 1 Packet Page Number 37 of 193 Global Technology Integration This proposal and the information contained herein are proprietary and remain the property of Comm-Works LLC. This information shall not be shared without the express written consent of Comm-Works LLC. Engineered By: Richard Towle Date: 03-22-2017 Proposal Number: 22282(1) 1 Cradlepoint Project (QRS: 22282; V1) PREPARED FOR: Maplewood Fire Department RESPONSE SUBMITTED ON: March 22, 2017 SUBMITTED BY: Sara Boutros | Business Development Manager sboutros@comm-works.com G3, Attachment 1 Packet Page Number 38 of 193 Global Technology Integration This proposal and the information contained herein are proprietary and remain the property of Comm-Works LLC. This information shall not be shared without the express written consent of Comm-Works LLC. Engineered By: Richard Towle Date: 03-22-2017 Proposal Number: 22282(1) 2 Comm-Works Responsibilities Scope of Work Comm-Works will provide the following Cradlepoint components, which will be shipped directly to and installed by the Maplewood Fire Department: • 25 - Cradlepoint COR IBR1100 LTE Advanced (IBR1100LP6-NA) Supports LTE Advanced with SIM based Auto-Carrier selection (LP6 & LP4 versions only) • 25 - Cradlepoint Outdoor Antenna (170654-001) Low Profile 5-in-1 MIMO LTE, MIMO WiFi (2.4/5Ghz) and GPS Screw Mount Antenna with 5mm cables • 25 - Cradlepoint Enterprise Cloud Manager Standard + Cradlepoint Support (ECM-CC3YR-CAT2) 3 Year Term Enterprise Cloud Manager Standard (ECM-MT3YR) CradleCare Support, Cat 2 Products (CCPM3YR-CAT2) • 25 - Cradlepoint Enterprise Cloud Manager Standard + Cradlepoint Support (ECM-CCR1-CAT2) 1 Year Renewal (4th Year) at No Additional Charge Enterprise Cloud Manager Standard CradleCare Support, Cat 2 Products Deliverables • Proof of Delivery with Customer Signature Customer Responsibilities • Customer is responsible for the below Customer Project Assumptions. Project Assumptions Maplewood Fire Department acknowledges the following assumptions about the project described herein: 1. Maplewood Fire Department provides a project resource to assist Comm-Works throughout the entire process. 2. Maplewood Fire Department provides all information necessary for invoicing (i.e. Purchase Order Number) prior to ordering equipment. Installation Schedule Site Project Start Date Projected Finish Date Fire Department Maplewood, MN TBD/2017 TBD/2017 G3, Attachment 1 Packet Page Number 39 of 193 Global Technology Integration This proposal and the information contained herein are proprietary and remain the property of Comm-Works LLC. This information shall not be shared without the express written consent of Comm-Works LLC. Engineered By: Richard Towle Date: 03-22-2017 Proposal Number: 22282(1) 3 Project Pricing Pricing given below includes the customer’s requested Cradlepoint components described in the Scope of Work. * There will be charges for any applicable sales tax and/or shipping costs incurred* **See Cradlepoint Rebate Program below (pages 5 & 6) for details** Project Assumptions 1. Scheduling: 1.1. A signed copy of this agreement must be received prior to scheduling of work. Please mail or fax the entire agreement. 2. Timeframes: 2.1. Unless executed, proposal pricing is valid for 30 business days from the date of this proposal. 3. Materials & Equipment: 3.1. Equipment prices are based upon current market prices and may be subject to change. 3.2. In the event of any equipment pricing increases during this project; CWL will submit a written change order to be reviewed and mutually accepted prior to placing any additional orders. 3.3. Expedited material and equipment orders may be subject to additional shipping charges. 3.4. Any missed, expedited, rescheduled, or canceled customer milestone dates that result from unexpected lead times will not result in a monetary penalty to CWL. 4. Environment: 4.1. Comm-Works shall not be liable for failure to meet such dates nor for delays in delivery or performance nor for failure to manufacture, install or deliver due to accidents of any cause beyond its reasonable control or acts of God, acts of terrorism, acts of COMM-WORKS personal or owners, acts of the General Contractor, acts of civil, governmental or military authority, priorities, fires, strikes, or other labor disturbances, floods, epidemics, wars, riots, delays in transportation, or vehicle shortages, or inability on account of cause beyond its reasonable control to obtain necessary labor, material, components or manufacturing facilities. In the event of any such delays, the date of delivery or of performance shall be extended for a period equal to the time lost by reason of the delay. 5. Invoicing: 5.1. All pricing is in USD. 6. Other: 6.1. Pricing is based on information at the time of bidding. 6.2. Any additional requests associated with work or materials not included within this proposal, shall be submitted as a separate change order. 6.3. This bid includes only the items specifically mentioned. Any other services intended, discussed or communicated during the bid process that are not documented in these pages are, by virtue of their omission, excluded from the scope and pricing. Description Quantity Total Price CRADLEPOINT COR IBR1100LP6 ADVANCED ROUTER 25 22,499.75$ CRADLEPOINT CELLULAR OUTDOOR ANTENNA 25 9,999.75$ ENTERPRISE CLOUD MANAGER STANDARD+ SUPPORT-3 YEAR 25 4,975.00$ ENTERPRISE CLOUD MANAGER STANDARD+ SUPPORT-4th YEAR 25 NO CHARGE Total Project Investment:37,474.50$ City of Maplewood - Cradlepoint Equipment G3, Attachment 1 Packet Page Number 40 of 193 Global Technology Integration This proposal and the information contained herein are proprietary and remain the property of Comm-Works LLC. This information shall not be shared without the express written consent of Comm-Works LLC. Engineered By: Richard Towle Date: 03-22-2017 Proposal Number: 22282(1) 4 Project Terms Purchase Order Terms of Agreement Acceptance of this Scope of Work (SOW) is limited to acceptance of the express terms contained herein. The purchase order, together with these terms and conditions, constitutes the agreement between Comm-Works and the customer identified in the Purchase Order. The Purchase Order will remain in effect with respect to any SOW already issued prior to expiration of the term of the Purchase Order until such SOW is either terminated or the Work is completed. Maplewood Fire Department will provide Comm-Works with a PO within 14 days of commencement of work, failure to do so will result in a financing surcharge of 4% of the project or stoppage of the project. Pricing for Out of Scope Work Comm-Works will perform additional work outside the Scope of Work if requested or required, and will bill such work at $109.00 per hour for a General Data Technician during standard business hours, Monday – Friday. Materials/Equipment: • Materials and Equipment will be billed at Comm-Works’ standard prices. Out of Scope Work Approval Procedure Although Comm-Works has done everything possible to address and incorporate as many variables as possible into the base pricing above, it is possible that out of scope changes may occur during the course of this project. REAL TIME NOTIFICATION Before proceeding with any out of scope work, Comm-Works will seek customer approval regardless of cost before proceeding with the work. Please keep in mind that many installations take place outside of normal business hours, therefore it is essential that an after-hours contact with approval authority be available when needed. Initials: ___________________ Primary Contact Name for after-hours approvals: _________________________________________________ Primary Contact Phone Number: _______________________________________________________________ Secondary Contact Name for after-hours approvals: _______________________________________________ Secondary Contact Phone Number: _____________________________________________________________ G3, Attachment 1 Packet Page Number 41 of 193 Global Technology Integration This proposal and the information contained herein are proprietary and remain the property of Comm-Works LLC. This information shall not be shared without the express written consent of Comm-Works LLC. Engineered By: Richard Towle Date: 03-22-2017 Proposal Number: 22282(1) 5 G3, Attachment 1 Packet Page Number 42 of 193 Global Technology Integration This proposal and the information contained herein are proprietary and remain the property of Comm-Works LLC. This information shall not be shared without the express written consent of Comm-Works LLC. Engineered By: Richard Towle Date: 03-22-2017 Proposal Number: 22282(1) 6 G3, Attachment 1 Packet Page Number 43 of 193 Global Technology Integration This proposal and the information contained herein are proprietary and remain the property of Comm-Works LLC. This information shall not be shared without the express written consent of Comm-Works LLC. Engineered By: Richard Towle Date: 03-22-2017 Proposal Number: 22282(1) 7 Proposal Acceptance Acceptance of this Proposal by Maplewood Fire Department incorporates all of the terms and conditions of the accepted Master Terms and Conditions. Agreed Agreed Company Maplewood Fire Department Comm-Works Phone Number Email Address Address 1405 Xenium Lane N Suite 120 Minneapolis, MN, 55441 Signer Name Signer Title Signature* Date P.O. Number * See Project Terms QRS Number 22282(1) Please forward signed agreement to: Sara Boutros | Business Development Manager sboutros@comm-works.com Office 763.852.3127 | Mobile 651.214.6830 G3, Attachment 1 Packet Page Number 44 of 193 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works Bryan Nagel, Street Superintendent DATE: March 16, 2017 SUBJECT: Approval Authorizing Purchase of Bituminous Materials for 2017 Introduction The council will consider the approval authorizing the purchase of bituminous materials for maintenance activities in 2017. Background An allocation is made in the Public Works operating budget each year for bituminous material in order to maintain roads through patching, paving, and curb repairs. It is anticipated that the bituminous purchases will be $65,000 during the 2017 season. This amount is already budgeted and was approved as part of the 2017 budget. The supplier of bituminous materials is TA Schifsky and Sons due to the proximate location in North St. Paul and lower pricing compared to other bituminous suppliers; they also allow our crews to recycle materials at no charge. The other nearby plant is owned by the City of St Paul which is a 30-45 minute round trip which is not efficient to the operation. The most recent available pricing obtained by the Street Superintendent on March 9, 2017 from TA Schifsky and Sons was for $53.00/ton and the City of St Paul is $65.27/ton. It is proposed to continue utilizing the materials from TA Schifsky and Sons for the 2017 season. Budget Impact There is no impact on the approved 2017 budget as this expenditure was expected and approved in the Street Maintenance operating budget under budget code: 101-502-000-4180. Recommendation It is recommended that the City Council authorize the Street Superintendent to purchase bituminous materials in an amount up to $80,000.00 from TA Schifsky and Sons during the 2017 calendar year. Attachments None. G4 Packet Page Number 45 of 193 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works Bryan Nagel, Street Superintendent DATE: March 16, 2017 SUBJECT: Approval Authorizing Ramsey County to Perform 2017 Street Striping Introduction The council will consider authorizing Ramsey County to perform pavement striping services in 2017. Background Ramsey County Public Works Department offers annual roadway pavement striping services to the various municipalities within its jurisdiction. Ramsey County recently sent out the yearly notification for the 2017 striping services. When city staff receives the notification it evaluates the existing conditions and any upcoming projects or maintenance operations. Typically about 50% of striping throughout the city is done each year, similar to what is proposed for 2017. Budget Impact The funds were allocated in the approved 2017 Public Works operating budget under 101-502- 000-4480 “Fees for service”. No adjustments are necessary as this is already in the approved budget. Recommendation It is recommended that the council authorize Ramsey County to perform pavement striping services in 2017 in an amount not to exceed $24,000.00. Attachments None. G5 Packet Page Number 46 of 193 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works DATE: March 16, 2017 SUBJECT: Approval of Agreements for Maplewood Care Group LLC, Project 16-33 a. Cooperative Agreement with Ramsey County for Public Improvements b. Development Agreement with Maplewood Care Group LLC Introduction The City Council will consider approval of two agreements related to the Maplewood Care Group LLC (incorporated name) project for the approved Alzheimer’s Care Facility on Beam Avenue (west of US Bank). The first is the cooperative agreement between the City and Ramsey County, and the second is between the City and Developer (Maplewood Care Group LLC). Background / Discussion In 2016 the Alzheimer’s Care Facility project was approved by the City Council and during the review process Ramsey County required improvement to Beam Avenue, the public roadway under its jurisdiction, in order for the project to utilize the easternmost access as both an entrance and exit. The Developer understood this condition and has worked jointly with the City and County to ensure the public and private improvements are coordinated. Ramsey County is leading the design and construction oversight of the project on Beam Avenue which mainly consists of the construction of a right turn lane, however, before the County can bid out a contract it requires the City to enter into a Cooperative Agreement for cost reimbursement. Thus the City must enter into a separate contract with the Developer to ensure reimbursement from the Developer. Once the project is complete the County will invoice the City for all costs, and subsequently the City will invoice the Developer for all costs. The City is essentially acting as the pass-through agency for funds. The City Attorney, Ron Batty, has been involved in these discussions and all decisions and agreements have been reviewed through his office. Budget Impact There is no cost to the City. The improvements will be fully recaptured from the Developer. To ensure this, the City is requiring the Developer to post a cash escrow or letter of credit that covers all related costs. G6 Packet Page Number 47 of 193 Recommendation It is recommended that the City Council approve the following Agreements for Maplewood Care Group LLC, Project 16-33: a. Cooperative Agreement with Ramsey County for Public Improvements b. Development Agreement with Maplewood Care Group LLC Furthermore, the City Attorney is authorized to make minor changes as necessary. Attachments 1. Cooperative Agreement with Ramsey County for Public Improvements 2. Development Agreement with Maplewood Care Group LLC G6 Packet Page Number 48 of 193 PW 2017-08R Page 1 of 6 Agreement PUBW 2017-08R AGREEMENT FOR IMPROVEMENTS TO BEAM AVENUE (County State Aid Highway 20) County Project - P3390 City Project 16-09 Total Estimated Project Cost: $91,733.43 Attachments: A – Engineer’s Estimate B – Project Location Map This Agreement is between the City of Maplewood, a Minnesota corporation ("City") and Ramsey County, a political subdivision of the State of Minnesota, ("County") for the improvements to Beam Avenue at Hazelwood Street. RECITALS 1. The Project is identified in County’s 2017 – 2022 Transportation Improvement Program. 2. Beam Avenue, in the area affected by the improvements, is designated County State Aid Highway (CSAH) 20. 3. The subject road segment is located within the City. AGREEMENTS 1. Responsibility for Design Engineering 1.1. Plans, specifications, and proposals will be prepared in accordance with Mn/DOT State Aid requirements. 1.2. The County will prepare plans, specifications, and proposals for the Project, which will include, among other things, the proposed construction, alignment, profiles, grades, cross sections, paving, concrete curb and gutter, medians, storm sewer, curb ramps, turf establishment, traffic signals, street lighting, and utility replacement and adjustments. 1.3. Plans for the project showing proposed construction will be presented to the City for review and staff consent prior to bidding, and will be on file at Ramsey County Public Works Department. G6, Attachment 1 Packet Page Number 49 of 193 PW 2017-08R Page 2 of 6 1.4. Any costs associated with Project revisions after the completion of plans and specifications will be paid for by the party requesting the revisions. Revisions are subject to approval by the County. 2. Responsibility for the Right of Way Acquisition 2.1. The City will acquire the necessary easements and/or right of way required for the project. 3. Procurement and Award of Contract 3.1. The County will take bids in accordance with state law and County procedures. 3.2. The County will prepare an abstract of bids and a cost participation summary based on the lowest responsible bidder’s proposal, and will provide the same to the City. 3.3. The County will request the City’s concurrence to award a contract the lowest responsible bidder. 3.4. The County will award a contract, and pay the contractor from County State Aid Highway funds or other sources as identified by the County for the Project. 4. Responsibility for Construction Engineering 4.1. The County shall perform or contract the performance of the construction engineering for all elements of the Project. 5. Project Costs 5.1. A list of the anticipated construction pay items as well as the total estimated City Project cost is attached as Exhibit A. Cost Participation Based on Engineer’s Estimate. Identification of pay items, quantities and unit prices in Exhibit A are estimates. Actual costs shall be based on the contract unit prices and the actual items and quantities constructed. 5.2. Design Engineering Costs 5.2.1. The City shall pay the County a design engineering fee equal to 12% of the project items identified in Section 5.1. 5.2.2. Design engineering fees shall be calculated based on the quantities and unit prices at the time of contract award. 5.3. Right of Way Acquisition Costs G6, Attachment 1 Packet Page Number 50 of 193 PW 2017-08R Page 3 of 6 5.3.1. Right of way and or easement acquisition costs including payment to owners, relocation assistance, appraisal fees, and other related costs of acquiring right of way for the Project will be 100% the responsibility of the City. 5.4. Construction Engineering Administration Costs 5.4.1. The City shall pay the County a construction engineering administration fee equal to 12% of items identified in Section 5.1. 5.4.2. Construction engineering administration fees shall be calculated based on the final contract quantities and unit prices. 6. Payment Schedule from City to County 6.1. Design engineering will be invoiced at the time of contract award. 6.2. The County will invoice the City for construction costs incurred on a monthly basis or as determined by the payment schedule for the contractor. 6.3. Construction engineering will be invoiced at the time of substantial project completion, as determined by the County. 6.4. Payment will be made within 30 days of receipt of an invoice. 7. Ownership and Maintenance Responsibility for Project Elements 7.1. Ownership and Maintenance Responsibility of Beam Avenue. 7.1.1. The County will own and maintain Beam Avenue and associated roadway elements located within the roadway Right of Way. 8. The City grants the County temporary construction easements over all City owned rights-of-way and property within the limits of the Project for use during construction at no cost to the County. 9. The City and County shall indemnify, defend, and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney’s fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents, or employees, in the execution, performance, or failure to adequately perform the indemnifying party’s obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. G6, Attachment 1 Packet Page Number 51 of 193 PW 2017-08R Page 4 of 6 10. This Agreement shall remain in full force and effect until all terms of the Agreement have been met and financial transactions processed and successfully cleared by all parties. NOTICES All notices shall be addressed as follows: If to the CITY : City of Maplewood 1902 County Rd B East Maplewood, MN 55109 Attention: Michael Thompson, Public Works Director If to the COUNTY: Ramsey County Public Works 1425 Paul Kirkwold Drive Arden Hills, MN 55112 Attention: James Tolaas, Public Works Director G6, Attachment 1 Packet Page Number 52 of 193 PW 2017-08R Page 5 of 6 CITY OF MAPLEWOOD, MINNESOTA By: _______________________________ Date:_______________________ Mayor By: _______________________________ Date:_______________________ City Manager G6, Attachment 1 Packet Page Number 53 of 193 PW 2017-08R Page 6 of 6 RAMSEY COUNTY, MINNESOTA _________________________________ Date: ____________________________ Julie Kleinschmidt, County Manager Approval recommended: _________________________________ James E. Tolaas, Director Public Works Department Approved as to form: _________________________________ Assistant County Attorney G6, Attachment 1 Packet Page Number 54 of 193 ENGINEER'S ESTIMATE ATTACHMENT A DATE:1/30/2017 ITEM NUMBER ITEM UNIT UNIT PRICE ESTIMATED QUANTITY AMOUNT 2021.501 MOBILIZATION LUMP SUM $10,000.00 0.34 $3,400.00 2102.501 PAVEMENT MARKING REMOVAL SQ FT $2.00 2104.501 REMOVE SEWER PIPE (STORM)LIN FT $12.00 8 $96.00 2104.501 REMOVE CURB AND GUTTER LIN FT $4.25 391 $1,661.75 2104.503 REMOVE CONCRETE WALK SQ FT $1.00 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD $5.00 41 $205.00 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD $11.00 84 $924.00 2104.509 REMOVE MANHOLE OR CATCHBASIN EACH $500.00 1 $500.00 2104.509 REMOVE CASTING EACH $175.00 2104.509 REMOVE SIGN TYPE C EACH $35.00 2104.523 SALVAGE SIGN EACH $35.00 2104.513 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT $3.00 178 $534.00 2105.501 COMMON EXCAVATION (EV)CU YD $15.00 235 $3,525.00 2105.522 SELECT GRANULAT BORROW (LV)CU YD $25.00 192 $4,800.00 2105.523 COMMON BORROW (LV) CU YD $3.00 1 $3.00 2123.610 TRACTOR MOUNTED BACKHOE HOUR $100.00 2 $200.00 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR $150.00 20 $3,000.00 2130.501 WATER M GALLON $50.00 20 $1,000.00 2211.503 AGGREGATE BASE , CLASS 6 (LV) CU YD $34.00 71 $2,414.00 2232.501 MILL BITUMINOUS SURFACE 2"SQ YD $2.00 507 $1,014.00 2232.501 MILL BITUMINOUS SURFACE 8"SQ YD $4.00 2301.602 DRILL & GROUT REINFORCEMENT BAR EACH $10.00 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON $3.50 83 $290.50 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (4,F)TON $70.75 119 $8,419.25 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (4,B)TON $60.50 46 $2,783.00 2503.541 12" RC PIPE SEWER DES 3006 CL V LIN FT $50.00 19 $950.00 2503.602 CONNECT INTO EXISTING STORM SEWER EACH $1,000.00 1 $1,000.00 2504.602 ADJUST VALVE BOX EACH $595.00 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT $500.00 3.7 $1,850.00 2506.516 CASTING ASSEMBLY EACH $1,200.00 1 $1,200.00 2521.501 4" CONCRETE WALK SQ FT $8.00 2521.501 6" CONCRETE WALK SQ FT $8.00 2531.501 CONCRETE CURB & GUTTER DESIGN B624 LIN FT $35.00 395 $13,825.00 2531.507 8" CONCRETE DRIVEWAY PAVEMENT SQ YD $62.00 53 $3,286.00 2531.618 TRUNCATED DOMES SQ FT $30.00 2563.601 TRAFFIC CONTROL LUMP SUM $10,000.00 0.34 $3,400.00 2563.601 ALTERNATE PEDESTRIAN ROUTE LUMP SUM $2,000.00 2563.613 PORTABLE CHANGEABLE MESSAGE SIGN UNIT DAY $125.00 7 $875.00 2564.531 SIGN PANEL TYPE C SQ FT $57.00 6.25 $356.25 2564.537 INSTALL SIGN TYPE C EACH $150.00 2565.616 REVISE SIGNAL SYSTEM SYS $30,000.00 2572.501 TEMPORARY FENCE (48" HIGH ORANGE PLASTIC)LIN FT $4.50 400 $1,800.00 2573.530 STORM DRAIN INLET PROTECTION EACH $237.50 3 $712.50 2573.533 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT $6.25 100 $625.00 2573.550 EROSION CONTROL SUPERVISOR LUMP SUM $1,000.00 0 $340.00 2574.508 FERTILIZER TYPE 3 POUND $1.50 25 $37.50 2574.525 COMMON TOPSOIL BORROW (LV)CU YD $30.00 28 $840.00 2575.501 SEEDING ACRE $2,000.00 0.07 $140.00 2575.502 SEED MIXTURE 25-131 POUND $7.00 16 $112.00 2575.523 EROSION CONTROL BLANKET SQ YD $2.00 334 $668.00 2575.562 HYDRAULIC MATRIX TYPE MULCH POUND $1.50 147 $220.50 2582.501 PAVT MESSG EPOXY SQ FT $12.00 15 $180.00 2582.502 4" SOLID LINE EPOXY LIN FT $0.50 52 $26.00 2582.502 4" BROKEN LINE EPOXY LIN FT $0.50 80 $40.00 2582.503 CROSSWALK MARKING EPOXY SQ FT $15.00 TOTALS $67,253.25 Construction Costs $67,253.25 10% Contingency $6,725.33 Subtotal $73,978.58 12% Engineering Fee $8,877.43 12% Construction Admin Fee $8,877.43 GRAND TOTAL =$91,733.43 CITY SHARE BEAM AVENUE AT MAPLEWOOD ALZHEIMER'S SPECIAL CARE CENTER BEAM AVENUE AT HAZELWOOD STREET G6, Attachment 1 Packet Page Number 55 of 193 G6, Attachment 1Packet Page Number 56 of 193 DEVELOPMENT AGREEMENT CITY OF MAPLEWOOD MAPLEWOOD CARE GROUP, LLC City Project: 16-33 Associated Agreement: PUBW2017-08R (City/County Cooperative Agreement – Exhibit C) THIS DEVELOPMENT AGREEMENT (this "Agreement") is entered into as of _____________________________ by and between MAPLEWOOD CARE GROUP, LLC, a Minnesota limited liability company (the “Owner”) and the CITY OF MAPLEWOOD, a Minnesota municipal corporation, acting by and through its mayor and City manager (the “City”). RECITALS A. Owner owns that certain real property and the improvements located thereon described on Exhibit A attached hereto (the “Property”). B. Owner intends to construct a care facility on Property and intends to utilize the easternmost driveway connecting directly to Beam Avenue as a vehicular ingress/egress to the Property. C. Ramsey County (the “County’) has reviewed the care facility project on the Property and has determined public improvements are required to Beam Avenue namely a dedicated right turn lane to the easternmost ingress/egress driveway access in order to serve the Property. The City conditioned the approval of this project on the Owner satisfying the requirements of the County, which is the jurisdictional agency for Beam Avenue, on which the Property abuts. The Owner shall be responsible for all other improvements consistent with the approved Owner plans including sidewalk and dedicating the easement necessary for its placement in the boulevard along Beam Avenue. D. The County has required the City to enter into an agreement whereby the City agrees to pay for 100% of the costs of the upgrades to Beam Avenue (the “Public Improvements”). E. The City must enter into this agreement to require the Owner to reimburse the City 100% of the costs associated with the Public Improvements. F. The parties desire to construct the Public Improvements concept as depicted on Exhibit B to support the Project in accordance with the terms and conditions set forth herein as required as a condition of the County. G6, Attachment 2 Packet Page Number 57 of 193 AGREEMENTS In consideration of the Recitals and the terms and conditions set forth herein, the parties agree and covenant as follows: ARTICLE I PUBLIC IMPROVEMENTS A. Public Improvements. Through separate agreement as referenced in Exhibit C the County will be the lead agency on implementing the Public Improvements as depicted in Exhibit B (right turn lane addition on Beam Avenue). B. Completion Date. The Public Improvements are anticipated to be completed by November 30, 2017 (the “Public Improvement Completion Date”). ARTICLE II OTHER EASEMENTS AND AGREEMENTS A. Right of Entry. Owner shall grant, if warranted and requested in writing by the City or County a right of entry to access its respective Property as may be necessary to construct the Public Improvements. B. Easements. The City requires the dedication of easement on the Property to encompass the sidewalk that must be installed by the Owner during the construction of the care facility and associated infrastructure. The Owner agrees to dedicate the necessary easement at the time of construction of the private improvements (care facility). ARTICLE III FEES AND ESCROWS A. City Engineering Fees. Owner shall reimburse all costs incurred by the City for engineering, legal, and administrative services associated with the Public Improvements as outlined in the City/County Cooperative Agreement provided in Exhibit C. The Owner shall also reimburse the City for 100% of Public Improvements and associated costs including legal and city engineering coordination time with the County to deliver said Project. B. Public Improvements Escrow. i. On or before the date of execution of this agreement, Owner shall pay to the City $100,000.00 in cash to be held in a non-interest bearing escrow account to insure the reimbursement of the costs as described in Article III Section A of this agreement. In lieu of cash, Developer may establish with the City an irrevocable letter of credit in favor of the City as guarantee for payment. The City will be required to pay the County for the costs of the Public Improvements pursuant to the City/County Cooperative Agreement in Exhibit C. G6, Attachment 2 Packet Page Number 58 of 193 The Public Improvements escrow shall be used to reimburse the City for the cost of Public Improvements upon substantial completion of the Public Improvement Project. If costs are higher than the established escrow the City shall invoice the Owner for said difference. Likewise, if costs are lower than the established escrow the City shall refund the Owner the difference. ARTICLE IV NOTICES All notices required or permitted by this Agreement shall be in writing and shall be deemed to have been given (i) upon delivery to an officer or designated representative of the person entitled to such notice, if hand delivered, or (ii) two business days following deposit in the United States mail, postage prepaid, or with a nationally recognized overnight commercial carrier that will certify as to the date and time of delivery, airbill prepaid, and each such communication or notice shall be addressed as follows, unless and until any of such parties notifies the other in accordance with this Article of a change of address: If to the Owner: Maplewood Care Group, LLC 5101 NE 82nd Avenue, Suite 200 Vancouver, WA 98662 Attention: Teri Bush If to the City: City Manager City of Maplewood 1830 County Road B East Maplewood, MN 55109 ARTICLE V MISCELLANEOUS A. If the County is delayed or prevented from timely commencing or completing the Public Improvements, as applicable, by reason of fire, earthquake, war, flood, riot, strikes, labor disputes, governmental restrictions, judicial order, public emergency, or other causes beyond the control of the party obligated to perform ("Force Majeure Event"), performance of such act shall be excused for the period of such delay and the time for the performance of any such act shall be extended for a period equivalent to such delay. B. In case any one or more of the provisions contained in this Agreement shall be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions contained herein and any other application thereof shall not in any way be affected or impaired thereby. C. The terms and conditions of this Agreement shall be binding on the parties hereto, their respective successors and assigns. G6, Attachment 2 Packet Page Number 59 of 193 D. This Agreement constitutes the entire agreement between the parties hereto and no amendment, alteration, modification or addition to this Agreement will be valid or enforceable unless expressed in writing and signed by the parties hereto. E. Any disputes regarding the terms and conditions of this Agreement shall be resolved through non-binding Alternative Dispute Resolution. Disputes that require or lead to litigation shall be governed under the laws of the State of Minnesota and shall be pursued in the District Court of Ramsey County. G6, Attachment 2 Packet Page Number 60 of 193 SIGNATURE PAGE DEVELOPMENT AGREEMENT CITY OF MAPLEWOOD MAPLEWOOD CARE GROUP, LLC City Project: 16-33 Associated Agreement: PUBW2017-08R (City/County Cooperative Agreement – Exhibit C) IN WITNESS WHEREOF, this Agreement is executed as of the date first above written. CITY: CITY OF MAPLEWOOD ___________________________________ Mayor, Nora Slawik Date ___________________________________ City Manager, Melinda Coleman Date G6, Attachment 2 Packet Page Number 61 of 193 SIGNATURE PAGE DEVELOPMENT AGREEMENT CITY OF MAPLEWOOD MAPLEWOOD CARE GROUP, LLC City Project: 16-33 Associated Agreement: PUBW2017-08R (City/County Cooperative Agreement – Exhibit C) IN WITNESS WHEREOF, this Agreement is executed as of the date first above written. OWNER: MAPLEWOOD CARE GROUP, LLC By: _______________________________ Name: Date Its: By: _______________________________ Name: Date Its: G6, Attachment 2 Packet Page Number 62 of 193 EXHIBIT A Property Description Plat Name: Lot 1, Block 1 Voran Properties Addition, Ramsey County, Minnesota G6, Attachment 2 Packet Page Number 63 of 193 EXHIBIT B Public Improvements Concept Plan Vicinity Map Public Improvements (Right Turn Lane on Beam Avenue) G6, Attachment 2 Packet Page Number 64 of 193 EXHIBIT C City/County Cooperative Agreement G6, Attachment 2 Packet Page Number 65 of 193 PW 2017-08R Page 1 of 6 Agreement PUBW 2017-08R AGREEMENT FOR IMPROVEMENTS TO BEAM AVENUE (County State Aid Highway 20) County Project - P3390 City Project 16-33 Total Estimated Project Cost: $91,733.43 Attachments: A – Engineer’s Estimate B – Project Location Map This Agreement is between the City of Maplewood, a Minnesota corporation ("City") and Ramsey County, a political subdivision of the State of Minnesota, ("County") for the improvements to Beam Avenue between Kennard Street and Southlawn Avenue. RECITALS 1. The Project is identified in County’s 2017 – 2022 Transportation Improvement Program. 2. Beam Avenue, in the area affected by the improvements, is designated County State Aid Highway (CSAH) 20. 3. The subject road segment is located within the City. AGREEMENTS 1. Responsibility for Design Engineering 1.1. Plans, specifications, and proposals will be prepared in accordance with Mn/DOT State Aid requirements. 1.2. The County will prepare plans, specifications, and proposals for the Project, which will include, among other things, the proposed construction, alignment, profiles, grades, cross sections, paving, concrete curb and gutter, medians, storm sewer, curb ramps, turf establishment, traffic signals, street lighting, and utility replacement and adjustments. 1.3. Plans for the project showing proposed construction will be presented to the City for review and staff consent prior to bidding, and will be on file at Ramsey County Public Works Department. G6, Attachment 2 Packet Page Number 66 of 193 PW 2017-08R Page 2 of 6 1.4. Any costs associated with Project revisions after the completion of plans and specifications will be paid for by the party requesting the revisions. Revisions are subject to approval by the County. 2. Responsibility for the Right of Way Acquisition 2.1. The City will acquire the necessary easements and/or right of way required for the project. 3. Procurement and Award of Contract 3.1. The County will take bids in accordance with state law and County procedures. 3.2. The County will prepare an abstract of bids and a cost participation summary based on the lowest responsible bidder’s proposal, and will provide the same to the City. 3.3. The County will request the City’s concurrence to award a contract the lowest responsible bidder. 3.4. The County will award a contract, and pay the contractor from County State Aid Highway funds or other sources as identified by the County for the Project. 4. Responsibility for Construction Engineering 4.1. The County shall perform or contract the performance of the construction engineering for all elements of the Project. 5. Project Costs 5.1. A list of the anticipated construction pay items as well as the total estimated City Project cost is attached as Exhibit A. Cost Participation Based on Engineer’s Estimate. Identification of pay items, quantities and unit prices in Exhibit A are estimates. Actual costs shall be based on the contract unit prices and the actual items and quantities constructed. 5.2. Design Engineering Costs 5.2.1. The City shall pay the County a design engineering fee equal to 12% of the project items identified in Section 5.1. 5.2.2. Design engineering fees shall be calculated based on the quantities and unit prices at the time of contract award. 5.3. Right of Way Acquisition Costs G6, Attachment 2 Packet Page Number 67 of 193 PW 2017-08R Page 3 of 6 5.3.1. Right of way and or easement acquisition costs including payment to owners, relocation assistance, appraisal fees, and other related costs of acquiring right of way for the Project will be 100% the responsibility of the City. 5.4. Construction Engineering Administration Costs 5.4.1. The City shall pay the County a construction engineering administration fee equal to 12% of items identified in Section 5.1. 5.4.2. Construction engineering administration fees shall be calculated based on the final contract quantities and unit prices. 6. Payment Schedule from City to County 6.1. Design engineering will be invoiced at the time of contract award. 6.2. The County will invoice the City for construction costs incurred on a monthly basis or as determined by the payment schedule for the contractor. 6.3. Construction engineering will be invoiced at the time of substantial project completion, as determined by the County. 6.4. Payment will be made within 30 days of receipt of an invoice. 7. Ownership and Maintenance Responsibility for Project Elements 7.1. Ownership and Maintenance Responsibility of Beam Avenue. 7.1.1. The County will own and maintain Beam Avenue and associated roadway elements located within the roadway Right of Way. 8. The City grants the County temporary construction easements over all City owned rights-of-way and property within the limits of the Project for use during construction at no cost to the County. 9. The City and County shall indemnify, defend, and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney’s fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents, or employees, in the execution, performance, or failure to adequately perform the indemnifying party’s obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. G6, Attachment 2 Packet Page Number 68 of 193 PW 2017-08R Page 4 of 6 10. This Agreement shall remain in full force and effect until all terms of the Agreement have been met and financial transactions processed and successfully cleared by all parties. NOTICES All notices shall be addressed as follows: If to the CITY : City of Maplewood 1902 County Rd B East Maplewood, MN 55109 Attention: Michael Thompson, Public Works Director If to the COUNTY: Ramsey County Public Works 1425 Paul Kirkwold Drive Arden Hills, MN 55112 Attention: James Tolaas, Public Works Director G6, Attachment 2 Packet Page Number 69 of 193 PW 2017-08R Page 5 of 6 CITY OF MAPLEWOOD, MINNESOTA By: _______________________________ Date:_______________________ Mayor By: _______________________________ Date:_______________________ City Manager G6, Attachment 2 Packet Page Number 70 of 193 PW 2017-08R Page 6 of 6 RAMSEY COUNTY, MINNESOTA _________________________________ Date: ____________________________ Julie Kleinschmidt, County Manager Approval recommended: _________________________________ James E. Tolaas, Director Public Works Department Approved as to form: _________________________________ Assistant County Attorney G6, Attachment 2 Packet Page Number 71 of 193 ENGINEER'S ESTIMATE ATTACHMENT A DATE:1/30/2017 ITEM NUMBER ITEM UNIT UNIT PRICE ESTIMATED QUANTITY AMOUNT 2021.501 MOBILIZATION LUMP SUM $10,000.00 0.34 $3,400.00 2102.501 PAVEMENT MARKING REMOVAL SQ FT $2.00 2104.501 REMOVE SEWER PIPE (STORM)LIN FT $12.00 8 $96.00 2104.501 REMOVE CURB AND GUTTER LIN FT $4.25 391 $1,661.75 2104.503 REMOVE CONCRETE WALK SQ FT $1.00 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD $5.00 41 $205.00 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD $11.00 84 $924.00 2104.509 REMOVE MANHOLE OR CATCHBASIN EACH $500.00 1 $500.00 2104.509 REMOVE CASTING EACH $175.00 2104.509 REMOVE SIGN TYPE C EACH $35.00 2104.523 SALVAGE SIGN EACH $35.00 2104.513 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT $3.00 178 $534.00 2105.501 COMMON EXCAVATION (EV)CU YD $15.00 235 $3,525.00 2105.522 SELECT GRANULAT BORROW (LV)CU YD $25.00 192 $4,800.00 2105.523 COMMON BORROW (LV) CU YD $3.00 1 $3.00 2123.610 TRACTOR MOUNTED BACKHOE HOUR $100.00 2 $200.00 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR $150.00 20 $3,000.00 2130.501 WATER M GALLON $50.00 20 $1,000.00 2211.503 AGGREGATE BASE , CLASS 6 (LV) CU YD $34.00 71 $2,414.00 2232.501 MILL BITUMINOUS SURFACE 2"SQ YD $2.00 507 $1,014.00 2232.501 MILL BITUMINOUS SURFACE 8"SQ YD $4.00 2301.602 DRILL & GROUT REINFORCEMENT BAR EACH $10.00 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON $3.50 83 $290.50 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (4,F)TON $70.75 119 $8,419.25 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (4,B)TON $60.50 46 $2,783.00 2503.541 12" RC PIPE SEWER DES 3006 CL V LIN FT $50.00 19 $950.00 2503.602 CONNECT INTO EXISTING STORM SEWER EACH $1,000.00 1 $1,000.00 2504.602 ADJUST VALVE BOX EACH $595.00 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT $500.00 3.7 $1,850.00 2506.516 CASTING ASSEMBLY EACH $1,200.00 1 $1,200.00 2521.501 4" CONCRETE WALK SQ FT $8.00 2521.501 6" CONCRETE WALK SQ FT $8.00 2531.501 CONCRETE CURB & GUTTER DESIGN B624 LIN FT $35.00 395 $13,825.00 2531.507 8" CONCRETE DRIVEWAY PAVEMENT SQ YD $62.00 53 $3,286.00 2531.618 TRUNCATED DOMES SQ FT $30.00 2563.601 TRAFFIC CONTROL LUMP SUM $10,000.00 0.34 $3,400.00 2563.601 ALTERNATE PEDESTRIAN ROUTE LUMP SUM $2,000.00 2563.613 PORTABLE CHANGEABLE MESSAGE SIGN UNIT DAY $125.00 7 $875.00 2564.531 SIGN PANEL TYPE C SQ FT $57.00 6.25 $356.25 2564.537 INSTALL SIGN TYPE C EACH $150.00 2565.616 REVISE SIGNAL SYSTEM SYS $30,000.00 2572.501 TEMPORARY FENCE (48" HIGH ORANGE PLASTIC)LIN FT $4.50 400 $1,800.00 2573.530 STORM DRAIN INLET PROTECTION EACH $237.50 3 $712.50 2573.533 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT $6.25 100 $625.00 2573.550 EROSION CONTROL SUPERVISOR LUMP SUM $1,000.00 0 $340.00 2574.508 FERTILIZER TYPE 3 POUND $1.50 25 $37.50 2574.525 COMMON TOPSOIL BORROW (LV)CU YD $30.00 28 $840.00 2575.501 SEEDING ACRE $2,000.00 0.07 $140.00 2575.502 SEED MIXTURE 25-131 POUND $7.00 16 $112.00 2575.523 EROSION CONTROL BLANKET SQ YD $2.00 334 $668.00 2575.562 HYDRAULIC MATRIX TYPE MULCH POUND $1.50 147 $220.50 2582.501 PAVT MESSG EPOXY SQ FT $12.00 15 $180.00 2582.502 4" SOLID LINE EPOXY LIN FT $0.50 52 $26.00 2582.502 4" BROKEN LINE EPOXY LIN FT $0.50 80 $40.00 2582.503 CROSSWALK MARKING EPOXY SQ FT $15.00 TOTALS $67,253.25 Construction Costs $67,253.25 10% Contingency $6,725.33 Subtotal $73,978.58 12% Engineering Fee $8,877.43 12% Construction Admin Fee $8,877.43 GRAND TOTAL =$91,733.43 CITY SHARE BEAM AVENUE AT MAPLEWOOD ALZHEIMER'S SPECIAL CARE CENTER BEAM AVENUE AT HAZELWOOD STREET G6, Attachment 2 Packet Page Number 72 of 193 G6, AttachmentPacket Page Number 73 of 1932 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Steven Love, City Engineer / Deputy Public Works Director Jon Jarosch, Civil Engineer II DATE: March 13, 2017 SUBJECT: Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for April 24, 2017, Pond/Dorland Area Street Improvements, City Project 16-12 Introduction The City Council will consider accepting the assessment roll and calling for an assessment hearing for April 24, 2017. Background The feasibility report was accepted and plans ordered to design at the December 12, 2016 City Council meeting. On January 9, 2017 the project was ordered after the Public Hearing was held. On March 13, 2017 the City Council approved the plans and specification for the Pond/Dorland Area Street Improvements project and the advertisement of the project for public bidding. Discussion The Pond/Dorland Area Street Improvements project consists of two areas. Area 1 consists of Pond Avenue and Dorland Road and are generally bounded by Mailand Road, Londin Lane, and McKnight Road. Area 2 consists of Boxwood Avenue, Dorland Road, Overlook Circle, and Heights Avenue and are generally bounded by McKnight Road, Snowshoe Lane and Interstate 494 (see attached project location map). These streets are part of the City’s 2017 – 2021 Capital Improvement Plan. Similar to past practice and policy, the City hired an independent appraisal firm to ascertain an opinion of special benefit received by properties within the neighborhood project area. There are a total of 284 assessable residential and commercial/multi-family parcels within the project area. The opinion found that the assessment rates established in the City’s Special Assessment Policy are justifiable. The proposed assessment rates are as follows: •Residential o Full Reconstruction Rate = $6,600.00/unit o Partial Reconstruction Rate = $4,950.00/unit o Pavement Rehabilitation / Replacement Rate = $3,450.00/unit •Commercial / Multi-Family o Partial Reconstruction Special Benefit Assessment Rate = $99.00 Per Linear Foot G7 Packet Page Number 74 of 193 The Assessment Hearing is held to specifically address the proposed assessments. All assessable residential and commercial/multi-family parcels will receive official notice prior to the Assessment Hearing. Budget Impact The total project cost is estimated at $2,130,620. On December 12, 2016 the finance director was authorized by the City Council to make the financial transfers necessary to implement the financing plan for the project. A total project budget of $2,130,620 was established. The approved financing plan is as follows: The estimated project costs and proposed project funding plan have been reviewed by the Finance Director. Recommendation It is recommended that the City Council approve the attached resolution for Accepting Assessment Roll and Ordering Assessment Hearing, for the Pond/Dorland Area Street Improvements, City Project 16- 12. Attachments 1. Resolution Accepting Assessment Roll and Ordering Assessment Hearing 2. Pending Assessment Roll 3. Project Map FINANCING SOURCES TOTAL AMOUNT % OF COST RECOVERY G.O. IMPROVEMENT BONDS 800,000$ 38% SPECIAL BENEFIT ASSESSMENT 597,418$ 28% ENVIRONMENTAL UTILITY FUND 398,620$ 19% SANITARY SEWER FUND 143,572$ 7% ST. PAUL REGIONAL WATER SERVICE $ 103,010 5% ST. PAUL W.A.C. FUND 88,000$ 4% TOTAL PROJECT FUNDING $2,130,620 100% ESTIMATED PROJECT COST RECOVERY APPROVED FINANCING PLAN G7 Packet Page Number 75 of 193 RESOLUTION ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council, prepared an assessment roll for the Pond/Dorland Area Street Improvements, City Project 16-12, and the said assessment roll is on file in the office of the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 24th day of April 2017, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owner of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Approved this 27th day of March 2017. G7, Attachment 1 Packet Page Number 76 of 193 Final Assessment Roll Pond‐Dorland Area Street Improvements City Project 16‐12 ParcelID SiteAddress Units Total Assessment 122822230002 2318 Londin Ln E 0.5 $806.50 122822230003 2302 Londin Ln E 0.5 $806.50 122822230004 2286 Londin Ln E 0.5 $806.50 122822230011 410 Mcknight Rd S 1 $23,760.00 122822230204 2286 Pond Ave E 1 $1,613.00 122822230205 2284 Pond Ave E 1 $1,613.00 122822230206 2290 Pond Ave E 1 $1,613.00 122822230207 2288 Pond Ave E 1 $1,613.00 122822230208 2296 Pond Ave E 1 $1,613.00 122822230209 2294 Pond Ave E 1 $1,613.00 122822230210 2300 Pond Ave E 1 $1,613.00 122822230211 2298 Pond Ave E 1 $1,613.00 122822230212 2306 Pond Ave E 1 $1,613.00 122822230213 2304 Pond Ave E 1 $1,613.00 122822230214 2310 Pond Ave E 1 $1,613.00 122822230215 2308 Pond Ave E 1 $1,613.00 122822230216 407 Dorland Rd S 1 $1,613.00 122822230217 413 Dorland Rd S 1 $1,613.00 122822230218 411 Dorland Rd S 1 $1,613.00 122822230219 409 Dorland Rd S 1 $1,613.00 122822230220 417 Dorland Rd S 1 $1,613.00 122822230221 423 Dorland Rd S 1 $1,613.00 122822230222 421 Dorland Rd S 1 $1,613.00 122822230223 419 Dorland Rd S 1 $1,613.00 122822230224 429 Dorland Rd S 1 $1,613.00 122822230225 427 Dorland Rd S 1 $1,613.00 122822230226 433 Dorland Rd S 1 $1,613.00 122822230227 431 Dorland Rd S 1 $1,613.00 122822230228 439 Dorland Rd S 1 $1,613.00 122822230229 437 Dorland Rd S 1 $1,613.00 122822230230 443 Dorland Rd S 1 $1,613.00 122822230231 441 Dorland Rd S 1 $1,613.00 122822230232 451 Dorland Rd S 1 $1,613.00 122822230233 449 Dorland Rd S 1 $1,613.00 122822230234 447 Dorland Rd S 1 $1,613.00 122822230235 453 Dorland Rd S 1 $1,613.00 122822230236 2313 Mailand Rd E 1 $1,613.00 122822230237 2315 Mailand Rd E 1 $1,613.00 G7, Attachment 2 Packet Page Number 77 of 193 122822230248 370 Mcknight Rd S 1 $1,613.00 122822230249 372 Mcknight Rd S 1 $1,613.00 122822230250 374 Mcknight Rd S 1 $1,613.00 122822230251 376 Mcknight Rd S 1 $1,613.00 122822230252 378 Mcknight Rd S 1 $1,613.00 122822230253 380 Mcknight Rd S 1 $1,613.00 122822230254 382 Mcknight Rd S 1 $1,613.00 122822230255 384 Mcknight Rd S 1 $1,613.00 122822230256 2279 Pond Ave E 1 $1,613.00 122822230257 2281 Pond Ave E 1 $1,613.00 122822230258 2283 Pond Ave E 1 $1,613.00 122822230259 2285 Pond Ave E 1 $1,613.00 122822230260 2287 Pond Ave E 1 $1,613.00 122822230261 2289 Pond Ave E 1 $1,613.00 122822230262 2291 Pond Ave E 1 $1,613.00 122822230263 2293 Pond Ave E 1 $1,613.00 122822230264 371 Pond Ct 1 $1,613.00 122822230265 373 Pond Ct 1 $1,613.00 122822230266 375 Pond Ct 1 $1,613.00 122822230267 377 Pond Ct 1 $1,613.00 122822230268 379 Pond Ct 1 $1,613.00 122822230269 381 Pond Ct 1 $1,613.00 122822230270 383 Pond Ct 1 $1,613.00 122822230271 385 Pond Ct 1 $1,613.00 122822230272 2310 Londin Ct 0.5 $806.50 122822230273 2312 Londin Ct 0.5 $806.50 122822230274 2314 Londin Ct 0.5 $806.50 122822230275 2316 Londin Ct 0.5 $806.50 122822230276 2318 Londin Ct 0.5 $806.50 122822230277 2320 Londin Ct 0.5 $806.50 122822230278 2322 Londin Ct 0.5 $806.50 122822230279 2324 Londin Ct 0.5 $806.50 122822230280 2315 Pond Ave E 1 $1,613.00 122822230281 2317 Pond Ave E 1 $1,613.00 122822230282 2319 Pond Ave E 1 $1,613.00 122822230283 2321 Pond Ave E 1 $1,613.00 122822230284 371 Dorland Rd S 0.5 $806.50 122822230285 373 Dorland Rd S 0.5 $806.50 122822230286 375 Dorland Rd S 0.5 $806.50 122822230287 377 Dorland Rd S 0.5 $806.50 122822230288 379 Dorland Rd S 0.5 $806.50 122822230289 381 Dorland Rd S 0.5 $806.50 122822230290 383 Dorland Rd S 0.5 $806.50 G7, Attachment 2 Packet Page Number 78 of 193 122822230291 385 Dorland Rd S 0.5 $806.50 122822230292 2370 Londin Ln E 0.5 $806.50 122822230293 2368 Londin Ln E 0.5 $806.50 122822230294 2366 Londin Ln E 0.5 $806.50 122822230295 2364 Londin Ln E 0.5 $806.50 122822230296 2362 Londin Ln E 0.5 $806.50 122822230297 2360 Londin Ln E 0.5 $806.50 122822230298 2358 Londin Ln E 0.5 $806.50 122822230299 2356 Londin Ln E 0.5 $806.50 122822230300 366 Dorland Rd S 0.5 $806.50 122822230301 368 Dorland Rd S 0.5 $806.50 122822230302 370 Dorland Rd S 0.5 $806.50 122822230303 372 Dorland Rd S 0.5 $806.50 122822230304 2355 Dorland Ln 0.5 $806.50 122822230305 2357 Dorland Ln 0.5 $806.50 122822230306 2359 Dorland Ln 0.5 $806.50 122822230307 2361 Dorland Ln 0.5 $806.50 122822230308 2363 Dorland Ln 0.5 $806.50 122822230309 2365 Dorland Ln 0.5 $806.50 122822230310 371 Dorland Ln 0.5 $806.50 122822230311 369 Dorland Ln 0.5 $806.50 122822230312 2370 Dorland Ln 0.5 $806.50 122822230313 2368 Dorland Ln 0.5 $806.50 122822230314 2366 Dorland Ln 0.5 $806.50 122822230315 2364 Dorland Ln 0.5 $806.50 122822230316 2360 Dorland Ln 0.5 $806.50 122822230317 2358 Dorland Ln 0.5 $806.50 122822230318 2356 Dorland Ln 0.5 $806.50 122822230319 2354 Dorland Ln 0.5 $806.50 122822230320 2352 Dorland Ln 0.5 $806.50 122822230321 2350 Dorland Ln 0.5 $806.50 122822230322 394 Dorland Dr 1 $1,613.00 122822230323 396 Dorland Dr 1 $1,613.00 122822230324 398 Dorland Dr 1 $1,613.00 122822230325 400 Dorland Dr 1 $1,613.00 122822230326 402 Dorland Dr 1 $1,613.00 122822230327 404 Dorland Dr 1 $1,613.00 122822230328 2352 Dorland Dr 1 $1,613.00 122822230329 2350 Dorland Dr 1 $1,613.00 122822230330 2348 Dorland Dr 1 $1,613.00 122822230331 2346 Dorland Dr 1 $1,613.00 122822230332 2344 Dorland Dr 1 $1,613.00 122822230333 2342 Dorland Dr 1 $1,613.00 G7, Attachment 2 Packet Page Number 79 of 193 122822230334 410 Dorland Rd S 1 $1,613.00 122822230335 412 Dorland Rd S 1 $1,613.00 122822230336 414 Dorland Rd S 1 $1,613.00 122822230337 416 Dorland Rd S 1 $1,613.00 122822230338 2349 Dorland Pl 1 $1,613.00 122822230339 2351 Dorland Pl 1 $1,613.00 122822230340 2353 Dorland Pl 1 $1,613.00 122822230341 2355 Dorland Pl 1 $1,613.00 122822230342 2357 Dorland Pl 1 $1,613.00 122822230343 2359 Dorland Pl 1 $1,613.00 122822230344 413 Dorland Pl 1 $1,613.00 122822230345 411 Dorland Pl 1 $1,613.00 122822230346 409 Dorland Pl 1 $1,613.00 122822230347 407 Dorland Pl 1 $1,613.00 122822230348 2367 Dorland Pl 1 $1,613.00 122822230349 2369 Dorland Pl 1 $1,613.00 122822230350 2371 Dorland Pl 1 $1,613.00 122822230351 2373 Dorland Pl 1 $1,613.00 122822230352 408 Dorland Pl 1 $1,613.00 122822230353 410 Dorland Pl 1 $1,613.00 122822230354 412 Dorland Pl 1 $1,613.00 122822230355 414 Dorland Pl 1 $1,613.00 122822230356 416 Dorland Pl 1 $1,613.00 122822230357 418 Dorland Pl 1 $1,613.00 122822230358 420 Dorland Pl 1 $1,613.00 122822230359 422 Dorland Pl 1 $1,613.00 122822230360 2368 Dorland Pl 1 $1,613.00 122822230361 2366 Dorland Pl 1 $1,613.00 122822230362 2364 Dorland Pl 1 $1,613.00 122822230363 2362 Dorland Pl 1 $1,613.00 122822230364 2360 Dorland Pl 1 $1,613.00 122822230365 2358 Dorland Pl Unit 118 1 $1,613.00 122822230366 2356 Dorland Pl 1 $1,613.00 122822230367 2354 Dorland Pl 1 $1,613.00 122822230368 2348 Dorland Pl 1 $1,613.00 122822230369 2346 Dorland Pl 1 $1,613.00 122822230370 2344 Dorland Pl 1 $1,613.00 122822230371 2342 Dorland Pl 1 $1,613.00 122822230372 2338 Dorland Pl 1 $1,613.00 122822230373 2336 Dorland Pl 1 $1,613.00 122822230374 2334 Dorland Pl 1 $1,613.00 122822230375 2332 Dorland Pl 1 $1,613.00 122822230376 2330 Dorland Pl 1 $1,613.00 G7, Attachment 2 Packet Page Number 80 of 193 122822230377 2328 Dorland Pl 1 $1,613.00 122822230378 436 Dorland Rd S 0.5 $806.50 122822230379 438 Dorland Rd S 0.5 $806.50 122822230380 440 Dorland Rd S 0.5 $806.50 122822230381 442 Dorland Rd S 0.5 $806.50 122822230382 444 Dorland Rd S 0.5 $806.50 122822230383 446 Dorland Rd S 0.5 $806.50 122822230384 448 Dorland Rd S 0.5 $806.50 122822230385 450 Dorland Rd S 0.5 $806.50 122822230386 2335 Dorland Ct 0.5 $806.50 122822230387 2337 Dorland Ct 0.5 $806.50 122822230388 2339 Dorland Ct 0.5 $806.50 122822230389 2341 Dorland Ct 0.5 $806.50 122822230390 2343 Dorland Ct 0.5 $806.50 122822230391 2345 Dorland Ct 0.5 $806.50 122822230392 2349 Mailand Ct 0.5 $806.50 122822230393 2351 Mailand Ct 0.5 $806.50 122822230394 2353 Mailand Ct 0.5 $806.50 122822230395 2355 Mailand Ct 0.5 $806.50 122822230396 2357 Mailand Ct 0.5 $806.50 122822230397 2359 Mailand Ct 0.5 $806.50 122822230398 2361 Mailand Ct 0.5 $806.50 122822230399 2363 Mailand Ct 0.5 $806.50 122822230400 2371 Mailand Ct 0.5 $806.50 122822230401 2373 Mailand Ct 0.5 $806.50 122822230402 2375 Mailand Ct 0.5 $806.50 122822230403 2377 Mailand Ct 0.5 $806.50 122822230404 2328 Mailand Ct 0.5 $806.50 122822230405 2330 Dorland Ct 0.5 $806.50 122822230406 2332 Dorland Ct 0.5 $806.50 122822230407 2334 Dorland Ct 0.5 $806.50 122822230408 2336 Dorland Ct 0.5 $806.50 122822230409 2338 Dorland Ct 0.5 $806.50 122822230410 463 Dorland Ct 0.5 $806.50 122822230411 465 Dorland Ct 0.5 $806.50 122822230412 467 Dorland Ct 0.5 $806.50 122822230413 469 Dorland Ct 0.5 $806.50 122822230414 2367 Dorland Ct 0.5 $806.50 122822230415 2365 Dorland Ct 0.5 $806.50 122822230416 2363 Dorland Ct 0.5 $806.50 122822230417 2361 Dorland Ct 0.5 $806.50 122822230418 460 Dorland Ct 0.5 $806.50 122822230419 458 Dorland Ct 0.5 $806.50 G7, Attachment 2 Packet Page Number 81 of 193 122822230420 456 Dorland Ct 0.5 $806.50 122822230421 454 Dorland Ct 0.5 $806.50 122822230422 2360 Mailand Ct 0.5 $806.50 122822230423 2362 Mailand Ct 0.5 $806.50 122822230424 2364 Mailand Ct 0.5 $806.50 122822230425 2366 Mailand Ct 0.5 $806.50 122822230426 2368 Mailand Ct 0.5 $806.50 122822230427 2370 Mailand Ct 0.5 $806.50 122822230428 2372 Mailand Ct 0.5 $806.50 122822230429 2374 Mailand Ct 0.5 $806.50 122822230430 457 Mailand Ct 0.5 $806.50 122822230431 459 Mailand Ct 0.5 $806.50 122822230432 461 Mailand Ct 0.5 $806.50 122822230433 463 Mailand Ct 0.5 $806.50 122822230434 465 Mailand Ct 0.5 $806.50 122822230435 467 Mailand Ct 0.5 $806.50 122822230436 469 Mailand Ct 0.5 $806.50 122822230437 471 Mailand Ct 0.5 $806.50 132822330044 2261 Boxwood Ave E 1 $3,450 132822330045 2267 Boxwood Ave E 1 $3,450 132822330046 2275 Boxwood Ave E 1 $3,450 132822330047 2283 Boxwood Ave E 1 $3,450 132822330048 2291 Boxwood Ave E 1 $3,450 132822330049 2299 Boxwood Ave E 1 $3,450 132822330050 2307 Boxwood Ave E 1 $3,450 132822330067 2325 Boxwood Ave E 1 $3,450 132822330068 2319 Boxwood Ave E 1 $3,450 132822330084 2311 Boxwood Ave E 1 $3,450 132822330085 2317 Boxwood Ave E 1 $3,450 242822220001 1208 Dorland Rd S 1 $6,600 242822220002 1220 Dorland Rd S 1 $6,600 242822220003 1234 Dorland Rd S 1 $6,600 242822220004 1240 Dorland Rd S 1 $6,600 242822220005 1250 Dorland Rd S 1 $6,600 242822220006 1260 Dorland Rd S 1 $6,600 242822220007 1268 Dorland Rd S 1 $6,600 242822220008 1278 Dorland Rd S 1 $6,600 242822220009 1288 Dorland Rd S 1 $6,600 242822220013 1211 Dorland Rd S 2 $10,050 242822220014 1221 Dorland Rd S 1 $6,600 242822220015 1235 Dorland Rd S 1 $6,600 242822220016 1239 Dorland Rd S 1 $6,600 242822220017 1251 Dorland Rd S 1 $6,600 G7, Attachment 2 Packet Page Number 82 of 193 242822220018 1265 Dorland Rd S 1 $6,600 242822220019 1277 Dorland Rd S 1 $6,600 242822220020 1289 Dorland Rd S 1 $6,600 242822220021 2345 Carver Ave E 1 $6,600 242822220035 1220 Mcknight Rd S 1 $42,366.00 242822220037 2353 Carver Ave E 1 $6,600 242822230014 1323 Dorland Rd S 1 $3,450 242822230015 1331 Dorland Rd S 1 $3,450 242822230016 1339 Dorland Rd S 1 $3,450 242822230017 1347 Dorland Rd S 1 $3,450 242822230020 2330 Overlook Cir E 1 $3,450 242822230021 2338 Overlook Cir E 1 $3,450 242822230022 1371 Dorland Rd S 1 $3,450 242822230023 1379 Dorland Rd S 1 $3,450 242822230024 1387 Dorland Rd S 1 $3,450 242822230025 2346 Heights Ave E 1 $3,450 242822230026 2354 Heights Ave E 1 $3,450 242822230027 2362 Heights Ave E 1 $3,450 242822230028 2372 Heights Ave E 1 $3,450 242822230029 1324 Dorland Rd S 1 $3,450 242822230030 1332 Dorland Rd S 1 $3,450 242822230031 1340 Dorland Rd S 1 $3,450 242822230032 1348 Dorland Rd S 1 $3,450 242822230033 1356 Dorland Rd S 1 $3,450 242822230034 1364 Dorland Rd S 1 $3,450 242822230035 1372 Dorland Rd S 1 $3,450 242822230036 1380 Dorland Rd S 1 $3,450 242822230037 1388 Dorland Rd S 1 $3,450 242822230038 2359 Heights Ave E 1 $3,450 242822230039 1355 Dorland Rd S 1 $3,450 242822230040 2322 Overlook Cir E 1 $3,450 Totals: 230.5 $597,418.50 $3,450 $4,950 $6,600 Residential Pavement Rehabilitation Unit Assessment Rate: Residential Partial Reconstruction Unit Assessment Rate: Residential Full Reconstruction Unit Assessment Rate: G7, Attachment 2 Packet Page Number 83 of 193 Total Pond Avenue Front Footage:240 $99 Total Townhome Assessment:$23,760.00 3698.5 $99 Total Townhome Assessment:$366,151.50 Number of Townhome Units:227 Assessment Rate Per Unit:$1,613.00 Total Pond Avenue Front Footage:614 $69 Total Townhome Assessment:$42,366.00 Seventh Day Church Calculations Partial Reconstruction Rate per Front‐Foot: Townhomes Unit Rate Calculations Total Townhome Front‐Footage: Partial Reconstruction Rate per Front‐Foot: Maplewood Gardens Apartments Calculations Partial Reconstruction Rate per Front‐Foot: G7, Attachment 2 Packet Page Number 84 of 193 G7, Attachment 3 Packet Page Number 85 of 193 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Steven Love, City Engineer / Deputy Public Works Director Jon Jarosch, Civil Engineer II DATE: March 13, 2017 SUBJECT: Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for April 24, 2017, Hillwood-Crestview Area Street Improvements, Project 16-13 Introduction The City Council will consider accepting the assessment roll and calling for an assessment hearing for April 24, 2017. Background The feasibility report was accepted and plans ordered to design at the December 12, 2016 City Council meeting. On January 9, 2017 the project was ordered after the Public Hearing was held. On February 24, 2017 the City Council approved the plans and specifications for the Hillwood-Crestview Area Street Improvements and the advertisement of the project for public bidding. Discussion The Hillwood-Crestview Area Street Improvement project, City Project 16-13 consists of the streets shown on the attached Project Location Map lying north of Linwood Avenue, south of Mailand Road, east of Mcknight Road, and west of Sterling Street. These streets are part of the City’s 2017 – 2021 Capital Improvement Plan (CIP) and is the second Gas Franchise Fee project. Similar to past practice and policy, the City hired an independent appraisal firm to ascertain an opinion of special benefit received by properties within the neighborhood project area. There are a total of 248 assessable residential and commercial/multi-family parcels within the project area. The opinion found that the assessment rates established in the City’s Special Assessment Policy are justifiable. The proposed assessment rates are as follows: • Residential o Pavement Rehabilitation / Replacement Rate = $3,450/unit • Commercial / Multi-Family o Commercial /Multi-Family Special Benefit Assessment Rates = $69 Per Linear Foot G8 Packet Page Number 86 of 193 The Assessment Hearing is held to specifically address the proposed assessments. All assessable residential and commercial/multi-family parcels will receive official notice prior to the Assessment Hearing. Budget Impact The total project cost, based on the current design plans, is estimated at $1,582,542. On December 12, 2016 the finance director was authorized by the City Council to make the financial transfers necessary to implement the financing plan for the project. A total project budget of $1,582,542 was established. The approved financing plan is as follows: PROPOSED IMPROVEMENTS TOTAL AMOUNT % OF COST RECOVERY GAS FRANCHISE FEE FUND 561,024$ 36% SPECIAL BENEFIT ASSESSMENT 830,353$ 52% ENVIRONMENTAL UTILITY FUND 94,471$ 6% SANITARY SEWER FUND 62,981$ 4% ST. PAUL W.A.C. FUND 33,713$ 2% TOTAL PROJECT FUNDING $1,582,542 100% ESTIMATED PROJECT COST RECOVERY The estimated project costs and proposed project funding plan have been reviewed by the Finance Director. Recommendation It is recommended that the City Council approve the attached resolution for Accepting Assessment Roll and Ordering Assessment Hearing, for the Hillwood-Crestview Area Street Improvements, City Project 16-13. Attachments 1. Resolution Accepting Assessment Roll and Ordering Assessment Hearing 2. Pending Assessment Roll 3. Project Location Map G8 Packet Page Number 87 of 193 RESOLUTION ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council, prepared an assessment roll for the Hillwood-Crestview Area Street Improvements, City Project 16-13, and the said assessment roll is on file in the office of the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 24th day of April 2017, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owner of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Approved this 27th day of March 2017. G8, Attachment 1 Packet Page Number 88 of 193 Final Assessment Roll Hillwood Crestview Area Street Improvements City Project 16‐13 ParcelID SiteAddress Units Total Assessment 122822310003 488 Crestview Dr S 1 $3,450.00 122822310004 496 Crestview Dr S 1 $3,450.00 122822310005 504 Crestview Dr S 1 $3,450.00 122822310006 512 Crestview Dr S 1 $3,450.00 122822310007 518 Crestview Dr S 1 $3,450.00 122822310008 526 Crestview Dr S 1 $3,450.00 122822310009 534 Crestview Dr S 1 $3,450.00 122822310010 489 Crestview Dr S 1 $3,450.00 122822310011 497 Crestview Dr S 1 $3,450.00 122822310012 505 Crestview Dr S 1 $3,450.00 122822310013 513 Crestview Dr S 1 $3,450.00 122822310014 519 Crestview Dr S 1 $3,450.00 122822310015 527 Crestview Dr S 1 $3,450.00 122822310017 2406 Teakwood Dr E 1 $3,450.00 122822310018 2400 Teakwood Dr E 1 $3,450.00 122822310019 2390 Teakwood Dr E 1 $3,450.00 122822310020 2384 Teakwood Dr E 1 $3,450.00 122822310021 2383 Oakridge Dr E 1 $3,450.00 122822310022 2387 Oakridge Dr E 1 $3,450.00 122822310023 2399 Oakridge Dr E 1 $3,450.00 122822310024 570 Crestview Dr S 1 $3,450.00 122822310025 578 Crestview Dr S 1 $3,450.00 122822310026 584 Crestview Dr S 1 $3,450.00 122822310027 594 Crestview Dr S 1 $3,450.00 122822310028 2388 Oakridge Dr E 1 $3,450.00 122822310031 2389 Hillwood Dr E 1 $3,450.00 122822310032 2380 Oakridge Dr E 2 $6,900.00 122822310033 535 Crestview Dr S 2 $6,900.00 122822310034 483 Marnie St S 1 $3,450.00 122822310035 491 Marnie St S 1 $3,450.00 122822310036 499 Marnie St S 1 $3,450.00 122822310037 507 Marnie St S 1 $3,450.00 122822310038 515 Marnie St S 1 $3,450.00 122822310039 2417 Teakwood Dr E 1 $3,450.00 122822310040 2425 Teakwood Dr E 1 $3,450.00 122822310041 482 Marnie St S 1 $3,450.00 122822310042 490 Marnie St S 1 $3,450.00 122822310043 498 Marnie St S 1 $3,450.00 122822310044 506 Marnie St S 1 $3,450.00 122822310045 514 Marnie St S 1 $3,450.00 122822310046 522 Marnie St S 1 $3,450.00 122822310047 530 Marnie St S 1 $3,450.00 122822310048 540 Marnie St S 1 $3,450.00 122822310049 2416 Teakwood Dr E 1 $3,450.00 122822310050 2426 Teakwood Dr E 1 $3,450.00 122822310052 551 Marnie St S 1 $3,450.00 G8, Attachment 2 Packet Page Number 89 of 193 122822310053 561 Marnie St S 1 $3,450.00 122822310055 579 Marnie St S 1 $3,450.00 122822310058 2413 Hillwood Dr E 1 $3,450.00 122822310059 550 Marnie St S 1 $3,450.00 122822310060 560 Marnie St S 1 $3,450.00 122822310061 570 Marnie St S 1 $3,450.00 122822310062 580 Marnie St S 1 $3,450.00 122822310063 590 Marnie St S 1 $3,450.00 122822310064 2423 Hillwood Dr E 1 $3,450.00 122822310065 591 Marnie St S 1 $3,450.00 122822310067 571 Marnie St S 1 $3,450.00 122822320003 486 Lakewood Dr S 1 $3,450.00 122822320004 494 Lakewood Dr S 1 $3,450.00 122822320005 502 Lakewood Dr S 1 $3,450.00 122822320006 510 Lakewood Dr S 1 $3,450.00 122822320007 516 Lakewood Dr S 1 $3,450.00 122822320008 524 Lakewood Dr S 1 $3,450.00 122822320009 2359 Teakwood Dr E 1 $3,450.00 122822320012 2378 Teakwood Dr E 1 $3,450.00 122822320013 2370 Teakwood Dr E 1 $3,450.00 122822320014 2364 Teakwood Dr E 1 $3,450.00 122822320015 2356 Teakwood Dr E 1 $3,450.00 122822320016 2353 Oakridge Dr E 1 $3,450.00 122822320017 2363 Oakridge Dr E 1 $3,450.00 122822320018 2369 Oakridge Dr E 1 $3,450.00 122822320019 2375 Oakridge Dr E 1 $3,450.00 122822320020 487 Lakewood Dr S 1 $3,450.00 122822320021 495 Lakewood Dr S 1 $3,450.00 122822320022 503 Lakewood Dr S 1 $3,450.00 122822320023 511 Lakewood Dr S 1 $3,450.00 122822320024 517 Lakewood Dr S 1 $3,450.00 122822320025 525 Lakewood Dr S 1 $3,450.00 122822320026 533 Lakewood Dr S 1 $3,450.00 122822320027 539 Lakewood Dr S 1 $3,450.00 122822320028 547 Lakewood Dr S 1 $3,450.00 122822320029 553 Lakewood Dr S 1 $3,450.00 122822320030 561 Lakewood Dr S 1 $3,450.00 122822320031 567 Lakewood Dr S 1 $3,450.00 122822320032 573 Lakewood Dr S 1 $3,450.00 122822320033 2350 Oakridge Dr E 1 $3,450.00 122822320034 2358 Oakridge Dr E 1 $3,450.00 122822320035 2366 Oakridge Dr E 1 $3,450.00 122822320036 2374 Oakridge Dr E 1 $3,450.00 122822320037 2373 Hillwood Dr E 1 $3,450.00 122822320038 2365 Hillwood Dr E 1 $3,450.00 122822320039 2357 Hillwood Dr E 1 $3,450.00 122822320040 2347 Hillwood Dr E 1 $3,450.00 122822320041 2339 Hillwood Dr E 1 $3,450.00 122822320053 2279 Teakwood Ct E 1 $3,450.00 122822320054 2289 Teakwood Ct E 1 $3,450.00 G8, Attachment 2 Packet Page Number 90 of 193 122822320055 2288 Teakwood Ct E 1 $3,450.00 122822320056 2278 Teakwood Ct E 1 $3,450.00 122822320057 2268 Teakwood Ct E 1 $3,450.00 122822320062 580 Dorland Rd S 1 $3,450.00 122822320063 570 Dorland Rd S 1 $3,450.00 122822320064 560 Dorland Rd S 1 $3,450.00 122822320065 550 Dorland Rd S 1 $3,450.00 122822320066 540 Dorland Rd S 1 $3,450.00 122822320067 530 Dorland Rd S 1 $3,450.00 122822320068 520 Dorland Rd S 1 $3,450.00 122822320069 510 Dorland Rd S 1 $3,450.00 122822320070 500 Dorland Rd S 1 $3,450.00 122822320071 501 Dorland Rd S 1 $3,450.00 122822320073 561 Dorland Rd S 1 $3,450.00 122822320074 551 Dorland Rd S 1 $3,450.00 122822320075 541 Dorland Rd S 1 $3,450.00 122822320076 531 Dorland Rd S 1 $3,450.00 122822320077 521 Dorland Rd S 1 $3,450.00 122822320078 511 Dorland Rd S 1 $3,450.00 122822320082 2280 Hillwood Dr E 1 $3,450.00 122822320083 2290 Hillwood Dr E 1 $3,450.00 122822320084 2300 Hillwood Dr E 1 $3,450.00 122822320085 2310 Hillwood Dr E 2 $6,900.00 122822320087 2271 Hillwood Dr E 1 $3,450.00 122822320088 2281 Hillwood Dr E 1 $3,450.00 122822320089 2291 Hillwood Dr E 1 $3,450.00 122822320090 2301 Hillwood Dr E 1 $3,450.00 122822320091 2311 Hillwood Dr E 1 $3,450.00 122822320092 581 Dorland Rd S 1 $3,450.00 122822320093 571 Dorland Rd S 1 $3,450.00 122822320095 503 Dorland Rd S 1 $3,450.00 122822320096 507 Dorland Rd S 1 $3,450.00 122822330096 2316 Hillwood Dr E 1 $3,450.00 122822330097 2376 Hillwood Dr E 1 $3,026.23 122822330098 2374 Hillwood Dr E 1 $3,026.23 122822330099 2372 Hillwood Dr E 1 $3,026.23 122822330100 2352 Hillwood Dr E 1 $3,026.23 122822330101 2354 Hillwood Dr E 1 $3,026.23 122822330102 2356 Hillwood Dr E 1 $3,026.23 122822330103 2364 Hillwood Dr E 1 $3,026.23 122822330104 2366 Hillwood Dr E 1 $3,026.23 122822330105 2368 Hillwood Dr E 1 $3,026.23 122822330106 2370 Hillwood Dr E 1 $3,026.23 122822330107 636 Dorland Rd S 1 $3,026.23 122822330108 638 Dorland Rd S 1 $3,026.23 122822330109 640 Dorland Rd S 1 $3,026.23 122822330110 2363 Springside Dr E 1 $3,026.23 122822330111 2361 Springside Dr E 1 $3,026.23 122822330112 2359 Springside Dr E 1 $3,026.23 122822330113 2357 Springside Dr E 1 $3,026.23 G8, Attachment 2 Packet Page Number 91 of 193 122822330114 2355 Springside Dr E 1 $3,026.23 122822330115 2353 Springside Dr E 1 $3,026.23 122822330116 2351 Springside Dr E 1 $3,026.23 122822330117 2358 Springside Dr E 1 $3,026.23 122822330118 2360 Springside Dr E 1 $3,026.23 122822330119 2362 Springside Dr E 1 $3,026.23 122822330120 2350 Springside Dr E 1 $3,026.23 122822330121 2352 Springside Dr E 1 $3,026.23 122822330122 2354 Springside Dr E 1 $3,026.23 122822330123 2356 Springside Dr E 1 $3,026.23 122822330124 668 Dorland Rd S 1 $3,026.23 122822330125 670 Dorland Rd S 1 $3,026.23 122822330126 672 Dorland Rd S 1 $3,026.23 122822330127 674 Dorland Rd S 1 $3,026.23 122822330128 676 Dorland Rd S 1 $3,026.23 122822330129 678 Dorland Rd S 1 $3,026.23 122822330130 680 Dorland Rd S 1 $3,026.23 122822330131 675 Dorland Rd S 1 $3,026.23 122822330132 677 Dorland Rd S 1 $3,026.23 122822330133 679 Dorland Rd S 1 $3,026.23 122822330134 667 Dorland Rd S 1 $3,026.23 122822330135 669 Dorland Rd S 1 $3,026.23 122822330136 671 Dorland Rd S 1 $3,026.23 122822330137 673 Dorland Rd S 1 $3,026.23 122822330138 661 Dorland Rd S 1 $3,026.23 122822330139 663 Dorland Rd S 1 $3,026.23 122822330140 665 Dorland Rd S 1 $3,026.23 122822330141 655 Dorland Rd S 1 $3,026.23 122822330142 657 Dorland Rd S 1 $3,026.23 122822330143 659 Dorland Rd S 1 $3,026.23 122822330144 645 Dorland Rd S 1 $3,026.23 122822330145 647 Dorland Rd S 1 $3,026.23 122822330146 649 Dorland Rd S 1 $3,026.23 122822330147 651 Dorland Rd S 1 $3,026.23 122822330148 653 Dorland Rd S 1 $3,026.23 122822330149 643 Dorland Rd S 1 $3,026.23 122822330150 641 Dorland Rd S 1 $3,026.23 122822330151 639 Dorland Rd S 1 $3,026.23 122822330152 637 Dorland Rd S 1 $3,026.23 122822330153 635 Dorland Rd S 1 $3,026.23 122822330154 633 Dorland Rd S 1 $3,026.23 122822330155 631 Dorland Rd S 1 $3,026.23 122822330156 629 Dorland Rd S 1 $3,026.23 122822330157 623 Dorland Rd S 1 $3,026.23 122822330158 625 Dorland Rd S 1 $3,026.23 122822330159 627 Dorland Rd S 1 $3,026.23 122822330160 2328 Hillwood Dr E 1 $3,026.23 122822330161 2330 Hillwood Dr E 1 $3,026.23 122822330162 2332 Hillwood Dr E 1 $3,026.23 122822330163 2322 Hillwood Dr E 1 $3,026.23 G8, Attachment 2 Packet Page Number 92 of 193 122822330164 2324 Hillwood Dr E 1 $3,026.23 122822330165 2326 Hillwood Dr E 1 $3,026.23 122822330166 2338 Hillwood Dr E 1 $3,026.23 122822330167 2336 Hillwood Dr E 1 $3,026.23 122822330168 2334 Hillwood Dr E 1 $3,026.23 122822330169 609 Dorland Rd S 1 $3,026.23 122822330170 607 Dorland Rd S 1 $3,026.23 122822330171 693 Dorland Rd S 1 $3,026.23 122822330172 695 Dorland Rd S 1 $3,026.23 122822330173 697 Dorland Rd S 1 $3,026.23 122822330174 701 Dorland Rd S 1 $3,026.23 122822330175 703 Dorland Rd S 1 $3,026.23 122822330176 709 Dorland Rd S 1 $3,026.23 122822330177 690 Dorland Rd S 1 $3,026.23 122822330178 692 Dorland Rd S 1 $3,026.23 122822330179 694 Dorland Rd S 1 $3,026.23 122822330180 696 Dorland Rd S 1 $3,026.23 122822340010 2384 Hillwood Dr E 1 $3,450.00 122822340014 2392 Hillwood Dr E 1 $3,450.00 122822340016 2410 Hillwood Dr E 1 $3,450.00 122822340017 2420 Hillwood Dr E 1 $3,450.00 122822340018 2430 Hillwood Dr E 1 $3,450.00 122822340019 600 Marnie St S 1 $3,450.00 122822340023 2439 Oakridge Ln E 1 $3,450.00 122822340024 2429 Oakridge Ln E 1 $3,450.00 122822340025 2419 Oakridge Ln E 1 $3,450.00 122822340026 2409 Oakridge Ln E 1 $3,450.00 122822340027 641 Huntington Ct S 1 $3,450.00 122822340028 651 Huntington Ct S 1 $3,450.00 122822340029 661 Huntington Ct S 1 $3,450.00 122822340030 671 Huntington Ct S 1 $3,450.00 122822340031 681 Huntington Ct S 1 $3,450.00 122822340032 682 Huntington Ct S 1 $3,450.00 122822340033 672 Huntington Ct S 1 $3,450.00 122822340034 662 Huntington Ct S 1 $3,450.00 122822340035 652 Huntington Ct S 1 $3,450.00 122822340036 2428 Oakridge Ln E 1 $3,450.00 122822340038 2438 Oakridge Ln E 1 $3,450.00 122822340039 2448 Hillwood Dr E 1 $3,450.00 122822340040 2458 Hillwood Dr E 1 $3,450.00 122822340041 2468 Hillwood Dr E 1 $3,450.00 122822340042 2478 Hillwood Dr E 1 $3,450.00 122822340045 2449 Hillwood Dr E 1 $3,450.00 122822340046 2459 Hillwood Dr E 1 $3,450.00 122822340047 2469 Hillwood Dr E 1 $3,450.00 122822340048 2479 Hillwood Dr E 1 $3,450.00 122822340049 2489 Hillwood Dr E 1 $3,450.00 122822340050 2499 Hillwood Dr E 1 $3,450.00 122822340058 2456 Springside Dr E 1 $3,450.00 122822340061 2457 Springside Dr E 1 $3,450.00 G8, Attachment 2 Packet Page Number 93 of 193 122822340073 2488 Hillwood Dr E 1 $3,450.00 122822340074 2498 Hillwood Dr E 1 $3,450.00 Totals:251 $830,352.90 $3,450 3684.1 $69 Total Townhome Assessment:$254,202.90 Number of Townhome Units:84 Assessment Rate Per Unit:$3,026.23 Residential Pavement Rehabilitation Unit Assessment Rate: Linwood Heights Townhomes Unit Rate Calculations Total Townhome Front‐Footage: Pavement Rehabilitation Rate per Front‐Foot: G8, Attachment 2 Packet Page Number 94 of 193 G8, Attachment 3 Packet Page Number 95 of 193 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Chief of Police DATE: March 20, 2017 SUBJECT: Approval and Reauthorization of Contract with and between the Maplewood Police Department and Computer Forensic Services, Inc. for Digital Forensic Analysis Services Introduction The City of Maplewood Police Department requests that the City Manager and Police Chief be authorized to enter into a purchase of service agreement with Computer Forensics Services of Minnetonka, MN for investigative digital equipment, cell/smart phone and computer forensics and analysis. The agreement allows for purchase of service not to exceed $45,000.00. Background In 2016, the police department contracted for computer and digital forensic services from Computer Forensic Services, Inc. based in Minnetonka, MN. Computer Forensics Services provides digital equipment, cell/smart phone, and computer forensics services to a wide range of Minnesota law enforcement agencies. Computer Forensics Services provides a broad array of highly technical digital forensics analysis services. Most of the personnel currently employed by Computer Forensic Services are former law enforcement officers/investigators with a background in computer forensics. The contract includes unlimited analysis of digital equipment, mobile phones, and computers. In 2016, Computer Forensics Services, Inc. analyzed nearly 400 devices related to Maplewood Police Department investigations. Budget Impact The cost associated with this purchase of service contract is in line with the 2017 budget devoted to computer forensics. Recommendation It is recommended that the City Council re-authorize the City Manager to finalize and execute the professional service agreement between the City of Maplewood and Computer Forensics Services not to exceed $45,000.00. Attachments 1. Professional Service Agreement G9 Packet Page Number 96 of 193 (Revised 12/2015) Contract No: MWPD-2017 PROFESSIONAL SERVICE AGREEMENT This Agreement is between the CITY OF MAPLEWOOD, STATE OF MINNESOTA, 1830 County Road B East, Maplewood, Minnesota 55109 (“CITY”), on behalf of the City of Maplewood Police Department, 1830 County Road B East, Maplewood MN 55109, (“DEPARTMENT”) and Computer Forensic Services, Inc., 601 Carlson Parkway, Suite 1250, Minnetonka, Minnesota 55305 (“CONTRACTOR”). The parties agree as follows: 1. TERM AND COST OF THE AGREEMENT CONTRACTOR agrees to furnish services to the CITY commencing January 1, 2017 and expiring December 31, 2017 unless cancelled or terminated earlier in accordance with the Default and Cancellation/Termination provisions of this Agreement. The total cost of this Agreement shall not exceed Forty-Five Thousand Dollars ($45,000.00). 2. SERVICES TO BE PROVIDED Pursuant to the terms herein, CONTRACTOR shall perform digital forensic services that may include imaging services, onsite services, data analysis and consulting, expert witness services, data storage services, and/or other services to be determined by the parties (“Services”). CITY shall have the right to cancel or suspend the work of any CONTRACTOR’s personnel provided through this Agreement without prior notification and without termination of this Agreement. In such events, CONTRACTOR shall be paid for service rendered through the date of cancellation or suspension. CITY shall have the right to request replacement of any CONTRACTOR personnel, in its sole discretion. Upon receiving CITY’S request to remove and replace personnel from an engagement, CONTRACTOR shall immediately notify CITY when a suitable replacement would be available. All right, title and interest in all copyrightable material which CONTRACTOR may conceive or originate either individually or jointly with others, and which arises out of the performance of this Agreement, are the property of the CITY. CONTRACTOR shall assign to the CITY all right, title, interest and copyrights of the copyrightable material. CONTRACTOR also agrees, upon request of the CITY, to execute all papers and perform all other acts necessary to assist the CITY to obtain and register copyrights on those materials. Where applicable, works for authorship created by CONTRACTOR for G9, Attachment 1 Packet Page Number 97 of 193 2 the CITY in performance of this Agreement shall be considered “works made for hire” as defined in the U.S. Copyright Act. CONTRACTOR hereby warrants that, when legally required, CONTRACTOR shall obtain the written consent of both the owner and licensor to reproduce, publish, and/or use any material supplied to the CITY including but not limited to software, hardware, documentation, and/or any other item. CONTRACTOR further warrants that any material or item delivered by CONTRACTOR will not violate the United States Copyright Law or any property right of another and agrees that CONTRACTOR shall defend, indemnify, and hold harmless the CITY, its officials, officers, agents, volunteers, and employees, at CONTRACTOR’s own expense against any alleged infringement of any copyright or property right. 3. PAYMENT FOR SERVICES Payment for services shall be made directly to CONTRACTOR after completion of the services upon the presentation of a claim as provided by law governing the CITY’S payment of claims and/or invoices. CONTRACTOR shall submit monthly invoices for services rendered on forms which may be furnished by the CITY. Payment shall be made within forty-five (45) days from receipt of the invoice. 4. INDEPENDENT CONTRACTOR CONTRACTOR shall select the means, method, and manner of performing the services. Nothing is intended or should be construed as creating or establishing the relationship of a partnership or a joint venture between the parties or as constituting CONTRACTOR as the agent, representative, or employee of the CITY for any purpose. CONTRACTOR is and shall remain an independent contractor for all services performed under this Agreement. CONTRACTOR shall secure at its own expense all personnel required in performing services under this Agreement. Any personnel of CONTRACTOR or other persons while engaged in the performance of any work or services required by CONTRACTOR will have no contractual relationship with the CITY and will not be considered employees of the CITY. The CITY shall not be responsible for any claims that arise out of employment or alleged employment under the Minnesota Unemployment Insurance Law or the Workers’ Compensation Act of the State of Minnesota on behalf of any personnel, including, without limitation, claims of discrimination against CONTRACTOR, its officers, agents, contractors, or employees. Such personnel or other persons shall neither require nor be entitled to any compensation, rights, or benefits of any kind from the CITY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, workers’ compensation, unemployment compensation, disability, severance pay, and retirement benefits. G9, Attachment 1 Packet Page Number 98 of 193 3 5. NON-DISCRIMINATION AND AFFIRMATIVE ACTION A. In accordance with the CITY’S policies against discrimination, CONTRACTOR agrees that it shall not exclude any person from full employment rights nor prohibit participation in or the benefits of, any program, service or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, or national origin. No person who is protected by applicable Federal or State laws against discrimination shall be subjected to discrimination. 6. INDEMNIFICATION CONTRACTOR agrees to defend, indemnify, and hold harmless the CITY, its officials, officers, agents, volunteers and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney’s fees, resulting directly or indirectly from any act or omission of CONTRACTOR, a subcontractor, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this Agreement, and against all loss by reason of the failure of CONTRACTOR to perform any obligation under this Agreement. For clarification and not limitation, this obligation to defend, indemnify and hold harmless includes but is not limited to any liability, claims or actions resulting directly or indirectly from alleged infringement of any copyright or any property right of another, the employment or alleged employment of CONTRACTOR personnel, the unlawful disclosure and/or use of protected data, or other noncompliance with the requirements of the Data Practices provisions set forth in Section 9 hereof. 7. INSURANCE A. With respect to the services provided pursuant to this Agreement, CONTRACTOR agrees at all times during the term of this Agreement, and beyond such term when so required, to have and keep in force the following insurance coverages: Limits 1. Commercial General Liability on an occurrence basis with contractual liability coverage: General Aggregate $2,000,000 Products—Completed Operations Aggregate 2,000,000 Personal and Advertising Injury 1,500,000 Each Occurrence—Combined Bodily Injury and Property Damage 1,500,000 G9, Attachment 1 Packet Page Number 99 of 193 4 2. Workers’ Compensation and Employer’s Liability: Workers’ Compensation Statutory If CONTRACTOR is based outside the State of Minnesota, coverage must comply with Minnesota law. In accordance with Minnesota law, if CONTRACTOR is a sole proprietor, it is exempted from the above Workers’ Compensation requirements. In the event that CONTRACTOR should hire employees or subcontract this work, CONTRACTOR shall obtain the required insurance. Employer’s Liability. Bodily injury by: Accident—Each Accident 500,000 Disease—Policy Limit 500,000 Disease—Each Employee 500,000 3. Professional Liability— Per Claim 1,500,000 Aggregate 2,000,000 The professional liability insurance must be maintained continuously for a period of two years after the expiration, cancellation or termination of this Agreement. B. An umbrella or excess policy over primary liability insurance coverages is an acceptable method to provide the required insurance limits. The above establishes minimum insurance requirements. It is the sole responsibility of CONTRACTOR to determine the need for and to procure additional insurance which may be needed in connection with this Agreement. Upon written request, CONTRACTOR shall promptly submit copies of insurance policies to the CITY. CONTRACTOR shall not commence work until it has obtained required insurance and filed with the CITY, a properly executed Certificate of Insurance establishing compliance. If the certificate form contains a certificate holder notification provision, the certificate shall state that the insurer will endeavor to mail the CITY thirty (30) day prior written notice in the event of cancellation/termination of any described policies. If CONTRACTOR receives notice of cancellation/termination from an insurer, CONTRACTOR shall fax or email a copy of the notice to the CITY within two business days. CONTRACTOR shall furnish to the CITY updated certificates during the term of this Agreement as insurance policies expire. If CONTRACTOR fails to furnish proof of insurance coverages, the CITY may withhold payments and/or pursue G9, Attachment 1 Packet Page Number 100 of 193 5 any other right or remedy allowed under the contract, law, equity, and/or statute. The CITY does not waive any rights or assume any obligations by not strictly enforcing the requirements set forth in this section. CONTRACTOR waives all rights against CITY, its officials, officers, agents, volunteers, and employees for recovery of damages to the extent that damages are covered by insurance of the CONTRACTOR. C. Duty to Notify. CONTRACTOR shall promptly notify the CITY of any claim, action, cause of action or litigation brought against CONTRACTOR, its employees, officers, agents or subcontractors, which arises out of the services contained in this Agreement. CONTRACTOR shall also notify the CITY whenever CONTRACTOR has a reasonable basis for believing that CONTRACTOR and/or its employees, officers, agents or subcontractors, and/or the CITY, might become the subject of a claim, action, cause of action, criminal arrest, criminal charge or litigation arising out of and/or related to the services contained in this Agreement. Failure to provide the notices required by this section is a material violation of the terms and conditions of this Agreement. 8. CONFIDENTIALITY Subject to applicable law, including but not limited to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and the terms herein, CONTRACTOR will maintain the confidentiality of all project information that the MAPLEWOOD POLICE DEPARTMENT (MPD) discloses and/or entrusts to the custody of CONTRACTOR. CONTRACTOR will not disclose any confidential information obtained during the course of providing services for MPD to any third party, except as may be required by law or court order. MPD will immediately provide CONTRACTOR with any relevant order or stipulation regarding the handling of any confidential information. Except as required to comply with CONTRACTOR’s other legal obligations, e.g., taxes etc, and as directed by CITY, CONTRACTOR shall return or irretrievably destroy Data, computers hardware, software, materials and other evidence provided by CITY. Further, CONTRACTOR agrees to comply with the provisions of the Non-Disclosure Agreement, attached as Exhibit B. 9. RECORDS – AVAILABILITY/ACCESS Subject to the requirements of Minnesota Statutes Section 16C.05, Subd. 5, CONTRACTOR agrees that the CITY, the State Auditor, or any of their authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of CONTRACTOR and involve transactions relating to this Agreement. CONTRACTOR shall maintain these materials and allow access G9, Attachment 1 Packet Page Number 101 of 193 6 during the period of this Agreement and for six (6) years after its expiration, cancellation or termination. 10. SUCCESSORS, SUBCONTRACTING AND ASSIGNMENTS A. CONTRACTOR binds itself, its partners, successors, assigns and legal representatives to the CITY for all covenants, agreements and obligations contained in the contract documents. B. CONTRACTOR shall not assign, transfer or pledge this Agreement and/or the services to be performed, whether in whole or in part, nor assign any monies due or to become due to it without the prior written consent of the CITY. A consent to assign shall be subject to such conditions and provisions as the CITY may deem necessary, accomplished by execution of a form prepared by the CITY and signed by CONTRACTOR, the assignee and the CITY. Permission to assign, however, shall under no circumstances relieve CONTRACTOR of its liabilities and obligations under the Agreement. C. CONTRACTOR shall not subcontract this Agreement and/or the services to be performed, whether in whole or in part, without the prior written consent of the CITY. Permission to subcontract, however, shall under no circumstances relieve CONTRACTOR of its liabilities and obligations under the Agreement. Further, CONTRACTOR shall be fully responsible for the acts, omissions, and failure of its subcontractors in the performance of the specified contractual services, and of person(s) directly or indirectly employed by subcontractors. Contracts between CONTRACTOR and each subcontractor shall require that the subcontractor’s services be performed in accordance with the terms and conditions specified herein. CONTRACTOR shall make contracts between CONTRACTOR and subcontractors available upon request. D. CONTRACTOR shall notify the CITY in writing if another person/entity acquires, directly or indirectly, more than 50 percent of the voting power of the shares entitled to vote for directors of CONTRACTOR. Notice shall be given within ten (10) days of such acquisition and shall specify the name and business address of the acquiring person/entity. The CITY reserves the right to require the acquiring person/entity to promptly become a signatory to this Agreement by amendment or other document so as to help assure the full performance of this Agreement. 11. MERGER AND MODIFICATION A. The entire Agreement between the parties is contained herein and supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items that are referenced or that are attached are incorporated and made a part of this Agreement. If there is any conflict between the terms of this G9, Attachment 1 Packet Page Number 102 of 193 7 Agreement and referenced or attached items, the terms of this Agreement shall prevail. B. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties. The express substantive legal terms contained in this Agreement including but not limited to the License, Payment Terms, Warranties, Indemnification and Insurance, Merger and Modification, Default and Cancellation/Termination or Minnesota Law Governs may not be altered, varied, modified or waived by any change order, implementation plan, scope or work, development specification or other development process or document. 12. DEFAULT AND CANCELLATION/TERMINATION A. If CONTRACTOR fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, it shall be in default. Unless CONTRACTOR’s default is excused by the CITY, the CITY may upon written notice immediately cancel or terminate this Agreement in its entirety. Additionally, failure to comply with the terms of this Agreement shall be just cause for the CITY to delay payment until CONTRACTOR’s compliance. In the event of a decision to withhold payment, the CITY shall furnish prior written notice to CONTRACTOR. B. Upon cancellation or termination of this Agreement: 1. At the discretion of the CITY and as specified in writing by the Contract Administrator, CONTRACTOR shall deliver to the Contract Administrator copies of all writings so specified by the CITY and prepared by CONTRACTOR in accordance with this Agreement. The term “writings” is defined as: Handwriting, typewriting, printing, photocopying, photographing, facsimile transmitting, and every other means of recording, including electronic media, any form of communication or representation, including letters, works, pictures, drawings, sounds, or symbols, or combinations thereof. 2. The CITY shall have full ownership and control of all such writings. CONTRACTOR shall have the right to retain copies of the writings. However, it is agreed that CONTRACTOR without the prior written consent of the CITY shall not use these writings for any purpose or in any manner whatsoever; shall not assign, license, loan, sell, copyright, patent and/or transfer any or all of such writings; and shall not do anything which in the opinion of the CITY would affect the CITY’s ownership and/or control of such writings. G9, Attachment 1 Packet Page Number 103 of 193 8 C. Notwithstanding any provision of this Agreement to the contrary, CONTRACTOR shall remain liable to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR. Upon notice to CONTRACTOR of the claimed breach and the amount of the claimed damage, the CITY may withhold any payments to CONTRACTOR for the purpose of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. Following notice from the CITY of the claimed breach and damage, CONTRACTOR and the CITY shall attempt to resolve the dispute in good faith. D. The above remedies shall be in addition to any other right or remedy available to the CITY under this Agreement, law, statute, rule, and/or equity. E. The CITY’s failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. F. This Agreement may be canceled/terminated with or without cause by either party upon thirty (30) day written notice. 13. SURVIVAL OF PROVISIONS Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement include but are not limited to: SERVICES TO BE PROVIDED (as to ownership of property); INDEPENDENT CONTRACTOR; INDEMNIFICATION; INSURANCE; DATA PRACTICES; RECORDS- AVAILABILITY/ACCESS; DEFAULT AND CANCELLATION/TERMINATION; PROMOTIONAL LITERATURE; and MINNESOTA LAW GOVERNS. 14. CONTRACT ADMINISTRATION In order to coordinate the services of CONTRACTOR with the activities of the MAPLEWOOD POLICE DEPARTMENT so as to accomplish the purposes of this Agreement, Chief Paul Schnell or successor, (“Contract Administrator"), shall manage this Agreement on behalf of the CITY and serve as liaison between the CITY and CONTRACTOR. 15. COMPLIANCE AND NON-DEBARMENT CERTIFICATION A. CONTRACTOR shall comply with all applicable federal, state and local statutes, regulations, rules and ordinances currently in force or later enacted. G9, Attachment 1 Packet Page Number 104 of 193 9 B. If the source or partial source of funds for payment of services under this Agreement is federal, state or other grant monies, CONTRACTOR shall comply with all applicable conditions of the specific referenced or attached grant. C. CONTRACTOR certifies that it is not prohibited from doing business with either the federal government or the State of Minnesota as a result of debarment or suspension proceedings. 16. SUBCONTRACTOR PAYMENT As required by Minnesota Statutes Section 471.425, Subd. 4a, CONTRACTOR shall pay any subcontractor within ten (10) days of CONTRACTOR’s receipt of payment from the CITY for undisputed services provided by the subcontractor. CONTRACTOR shall pay interest of 1½ percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, CONTRACTOR shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from a prime contractor must be awarded its costs and disbursements, including any attorney’s fees, incurred in bringing the action. 17. PAPER RECYCLING The CITY encourages CONTRACTOR to develop and implement an office paper and newsprint recycling program. 18. NOTICES Any notice or demand which must be given or made by a party under this Agreement or any statute or ordinance shall be in writing, and shall be sent registered or certified mail. Notices to the CITY shall be sent to the CITY Administrator with a copy to the originating Department at the address given in the opening paragraph of the Agreement. Notice to CONTRACTOR shall be sent to the address stated in the opening paragraph of the Agreement or to the address stated in CONTRACTOR’s Form W-9 provided to the CITY. 19. CONFLICT OF INTEREST CONTRACTOR affirms that to the best of CONTRACTOR’s knowledge, CONTRACTOR’s involvement in this Agreement does not result in a conflict of interest with any party or entity which may be affected by the terms of this Agreement. CONTRACTOR agrees that, should any conflict or potential conflict of interest become known to CONTRACTOR, CONTRACTOR will immediately notify the CITY of the conflict or potential conflict, specifying the part of this Agreement giving rise to the conflict or potential conflict, and will advise the CITY whether CONTRACTOR will or will not resign from the other engagement or representation. G9, Attachment 1 Packet Page Number 105 of 193 10 20. MINNESOTA LAWS GOVERN The Laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the State of Minnesota. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK G9, Attachment 1 Packet Page Number 106 of 193 11 CITY APPROVAL CITY OF MAPLEWOOD Reviewed by the City STATE OF MINNESOTA Attorney By: __________________________ By: ______________________________________ Ronald Batty, City Attorney Melinda Coleman, City Manager Date: Date: COMPUTER FORENSIC SERVICES, INC. MAPLEWOOD POLICE DEPT. CONTRACTOR* By: ___________________________ By: Paul P. Schnell Chief of Police Maplewood Police Department Printed Name: Printed Title: Date:____________________ Date: _____________________________ * CONTRACTOR warrants that the person who executed this Agreement is authorized to do so on behalf of CONTRACTOR as required by applicable articles, bylaws, or resolutions. CONTRACTOR shall submit applicable documentation (articles, bylaws, resolutions or ordinances) that confirms the signatory’s delegation of authority. This documentation shall be submitted at the time CONTRACTOR returns the Agreement to the City. Documentation is not required for a sole proprietorship. G9, Attachment 1 Packet Page Number 107 of 193 12 EXHIBIT A: NON-DISCOLURE AGREEMENT As used herein and as consistent with applicable law, “Data” shall mean any information or data in any format or media, electronic or otherwise, that is collected, created, received, maintained or disseminated by CITY, that is provided by, through or on behalf of CITY, its personnel, clients or affiliates, that is acquired by CONTRACTOR or CONTRACTOR personnel by virtue of access to other Data or CITY premises, personnel, clients, data or computers, or that is otherwise acquired in the course of performing under this Agreement. All references herein to CONTRACTOR shall include CONTRACTOR’s personnel including but not limited to CONTRACTOR’s directors, officers, employees, subcontractors, partners, personnel, volunteers and all other agents and representatives directly or indirectly connected to CONTRACTOR or performing services related to the project or CITY, as well as CONTRACTOR’S parents, subsidiaries and affiliates and their personnel (may hereinafter collectively be referred to as “Personnel”). Pursuant to the terms of the Agreement, CONTRACTOR agrees to the following terms and conditions: 1. CONTRACTOR shall use, control and safeguard Data in compliance with the terms of this Agreement and with applicable law including but not limited to the provisions of the Minnesota Government Data Practices Act. 2. CONTRACTOR, its officers, agents, owners, partners, employees, volunteers and subcontractors shall abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 (MGDPA), the Health Insurance Portability and Accountability Act and implementing regulations, if applicable, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality. If CONTRACTOR creates, collects, receives, stores, uses, maintains or disseminates data because it performs functions of the CITY pursuant to this Agreement, then CONTRACTOR must comply with the requirements of the MGDPA as if it were a government entity, and may be held liable under the MGDPA for noncompliance. CONTRACTOR shall immediately notify CITY in the event CONTRACTOR receives a request for data under the Minnesota Government Data Practices Act, then shall respond as directed by CITY. 3. CONTRACTOR shall advise all of Personnel who may have access to Data of the obligations imposed by the Agreement. CONTRACTOR’s Personnel shall not have access to any Data unless/until CONTRACTOR has informed Personnel of their obligations herein and unless/until CONTRACTOR’s Personnel have executed an agreement sufficient to protect CITY’S rights. CONTRACTOR shall make agreements with Personnel available upon request. 4. CONTRACTOR shall restrict access to Data to Personnel who have a need to know such information for the purpose of the Project and shall maintain a list of such individuals to whom Data is disclosed which will be provided to CITY at its request. G9, Attachment 1 Packet Page Number 108 of 193 13 5. CONTRACTOR shall take all other measures as may be reasonably necessary to safeguard and protect the Data from unauthorized access. 6. Neither CONTRACTOR nor any CONTRACTOR personnel, agents, employees, or subcontractors shall use, disclose or otherwise make available, directly or indirectly, any Data during the term of this Agreement or at any time thereafter except as required to perform services for COUNTY hereunder or as required by law or with CITY’S express written consent. 7. Nothing in the Agreement shall be construed to convey to CONTRACTOR, either expressly or by implication, any right, title or interest in the Data or in any patent, copyright, trade secret or other right, whether intellectual or otherwise, related thereto or to convey any right to make, use, sell exploit, or develop further the Data. 8. As further set forth in the Agreement, upon the completion of the Project, or at any time pursuant to the direction of CITY, CONTRACTOR will promptly return or destroy all Data and all materials received from CITY which contain any Data, including any written notes, memoranda, photocopies, computer-generated data or other similar repositories. If CONTRACTOR’s written notes, memoranda, photocopies, computer-generated data or other similar repositories contain Data, CONTRACTOR may, at its option, (i) deliver said materials to CITY; or (ii) destroy such materials and certify that such destruction has occurred; or (iii) provide the materials to CITY along with a written request to keep the materials for CONTRACTOR’s internal business use and purposes. Pursuant thereto, CITY may, in its sole discretion, permit CONTRACTOR to keep the materials. 9. CONTRACTOR acknowledges and agrees that it would be difficult to fully compensate the CITY or its constituents for damages resulting from the breach or threatened breach of the foregoing provisions and, accordingly, CITY will be entitled to seek injunctive relief, including without limitation temporary restraining orders, preliminary injunctions and permanent injunctions, to enforce such provisions. This provision with respect to injunctive relief will not, however, diminish the CITY right to claim and recover damages. G9, Attachment 1 Packet Page Number 109 of 193 MEMORANDUM TO: Melinda Coleman, City Manager FROM: George Fairbanks, Communications Manager DATE: March 21, 2017 SUBJECT: Approval of Bid for Communications Studio Introduction The Communications Department intends to begin producing video in-house as soon as possible with a focus on short videos that will help share information about the City Council, City departments, and news and events. It has been determined that a dedicated communications studio in City Hall will be the most effective way to meet these goals. Background In December 2015, the City ended its membership in the Ramsey-Washington Suburban Cable Commission. At that time, the City began planning ways to produce and distribute its own video programming on its television channel and on its digital platforms. In 2016, space was set aside in City Hall for the purpose of creating a communications studio. Also in 2016, a significant amount of equipment was purchased in preparation for the studio’s completion. In February 2017, Tierney Brothers of Eden Prairie visited City Hall to measure the space and take inventory of the City’s equipment. During that meeting, City staff expressed that the main focus of the proposal should be to make the studio as user-friendly as possible. Budget Impact Tierney’s total bid is $29,355.71. The bid includes some necessary equipment that wasn’t purchased in 2015. However, because planning for the communications studio began in earnest in 2016, money was carried over in the 2017 communications budget to cover the expense. Therefore, the current budget will be able to absorb the full cost of the communications studio. Recommendation It is recommended that authorization be given to accept Tierney’s bid and begin construction of the City’s communications studio. Attachments 1.Tierney Brothers bid G10 Packet Page Number 110 of 193 Friday, March 03, 2017 Mychal Fowlds City of Maplewood Proposal for Audio-Visual Service RE: Room 201 – Communications Studio Opportunity Number: 14117 Scope of Integration Services Summary of Work to be completed by Tierney Brothers, Inc. at 1830 County Road B East, Maplewood, MN 55109. (Please initial if address is correct or provide correct address. ____________ ) Quotes 93096/93097 – Communications Studio TBI will provide new AV equipment and integrate them with OFE or existing equipment to create a space that can be used for Video Recording and Production. A new Middle Atlantic ESUR Desk w/Outboard Rack (Honey Maple in color) will be installed along the wall to the right of door as you enter the room. The unit is an ergonomic workspace for video and digital content professionals and is ideal for post-production, editing suites, and corporate video. It has a generous desk width, 60” wide, with one single bay outboard 12RU rack. The overbridge holds monitors for easy viewing and includes rack mounting areas at the work surface. In the rack on top of the desk, a new Blackmagic ATEM Production Studio 4K Live Production Switcher will be installed. The input sources to this switcher will be a feed from the Cablecast room, a feed from an HDMI cable for a guest laptop (or the owner’s JVC camcorder), a feed from the owner iMac, and a feed from an OFE Panasonic BRC-H900 PTZ camera that will be mounted to the wall. A new Blackmagic Design UltraStudio 4K Thunderbolt 2 will also be installed in this rack and will be connected directly to the OFE iMac in the room via Thunderbolt. This unit provides the highest quality capture and playback solution for the iMac computer. A new Blackmagic ATEM 1 M/E Broadcast Control Panel will be provided and will reside on top of the desk. This panel controls the camera functions, fades, sweeps, green screen, etc. 1771 Energy Park Drive, Suite 100 Saint Paul, MN 55108 www.tierneybrothers.com 612.331.5500800.933.7337Fax - 612.331.3424 G10, Attachment 1 Packet Page Number 111 of 193 This new quote will also include a new Extron SMP 111 high performance recording and streaming processor for capturing and distributing AV sources and presentations as live streaming and recorded media. The SMP 111 accepts an HDMI signal with embedded audio and an analog audio signal. Extron high performance scaling and flexible signal processing enable superior display of content of varying resolutions from computers and HDTV sources. The SMP 111 supports extensive streaming capabilities. It can record and stream simultaneously, with independent resolutions and bit rates, using a range of transport protocols and session management options. Recording with the SMP 111 provides easy capture of live HDMI signals to an internal flash drive and external USB drives. A new Extron remote control button panel with backlit transport controls for the SMP unit will be installed on the wall. The purpose of this device is to provide an easy way for a person to walk into the room and start a recording on the fly. The recording controls have backlit buttons that indicate the current state of the recording operation. Inactive buttons are backlit dimly to help identify them in low ambient lighting. The buttons and indicators on the unit are: • Record button — Press this button to record one or more of the selected inputs. The button lights red and remains lit during active recording. The button has a nub that can be felt with the fingertips. • Activity LED — This LED blinks green once when a button press is detected. It blinks red when a display or notify alarm on the attached SMP is triggered. • Stop button — Press this button to stop the active recording. As the recorded file is finalized, the button blinks. Once the file is finalized, the button lights solidly. • Pause button — Press this button to pause the active recording. While the recording is paused, this button blinks. Press Record or Pause to resume recording. Press Stop to end the recording. • Mark button — Press this button to place a chapter marking in the recorded file. When pressed during active recording, the button momentarily blinks. The button also lights when JPG thumbnails are created. By default, thumbnails are created automatically and the interval between the creations of each thumbnail can be changed by the user on the SMP embedded webpage. • USB storage port — Connect a USB compatible media storage device to this port. This storage device can be any standard external hard drive or USB flash drive formatted with a compatible file system. • USB Storage LED — This LED indicates the status of the storage port: • It lights green solidly when the recording destination is set to RCP USB or Auto and the attached storage device is ready for the next recording. The LED does not turn on if less than 10 minutes of recording space remain on the storage device. • It blinks green during a recording to indicate data transfer activity. • It turns off when no USB storage device is detected or the attached storage is disconnected. The OFE Shure wireless lapel worn system and the OFE Sennheiser EW112-P wireless microphone system will be used in the room to pick-up the person being recorded. The quote includes a Blackmagic rack mounted audio monitor with level meters along with a new Shure headphone assembly so the person at the table can monitor the audio being recorded as well as the feed from the Chambers. The HD-SDI input at the audio monitor allows the owner to also view the image from the chambers. The quote includes two wall mounted manual pull down screens. Both will be mounted on the wall opposite the desk wall. Both screens are 96” x 84” in size. They will be mounted with one on the wall and the other on brackets in front of the first about 10” from the wall. One of the screens is a Green Screen. The other is a Video Conference Background with Custom City of G10, Attachment 1 Packet Page Number 112 of 193 Maplewood Logo Graphics. Tierney will coordinate with the owner as to what graphics are needed. The quote also includes a new ikan Large Interview Light Kit that includes two (2) IB500 LED lights and one (1) iLED312-v2 light. This kit is designed around smaller lighting units making the system much more portable and suited for confined spaces. The ikan iLED 312 LED light features a bright wide angle beam pattern, daylight to tungsten adjustability (3200K-6500K), intensity dimmer, on-board battery life indicator and dual battery life capabilities. ikan’s IB500 LED lights also features a bright wide angle beam pattern, bank switching, on-board dimming, built-in intensity amplifiers, pro power mounting options and remote controls. A new NEC 55” display will be mounted to the wall above the desk. This monitor can be used to view the owner’s recording in progress or can also be used to display text that a person would use to read during a video session. The control of the display’s on/off and input selection will be done using the included hand held remote. The owner will be required to provide an electrical outlet at the display location. A new Triple Sided Non-Flashing "Stop - Recording" Light will be installed outside the door to let people know that a recording is in session and to not enter the room. This light will need to be installed by the owner’s electrician along with a light switch inside the room. We appreciate the opportunity to present this proposal. If you have any questions, please do not hesitate to contact us at your convenience at 612-331-5500. Our fax number is 612-331- 3424. Proposal Prepared By: Sales Representative - Heidi Harvey Sales Engineer - Gary Mansfeldt Please initial to acknowledge and authorize the Scope of Integration Services presented here. ___________ G10, Attachment 1 Packet Page Number 113 of 193 Quote Date 3/3/2017 Quote # 93096 Bill To Accounts Payable City of Maplewood 1830 County Road B East Maplewood MN 55109 Ship To Mychal Fowlds City of Maplewood 1830 County Rd B East Maplewood MN 55109 Expires 6/1/2017 Sales Rep 209 Heidi Harvey Contract MNS-CPV 21594 Memo Serving the States of: IL | IN | IA | KY | MI | MN | OH | WI Remit To: 1771 Energy Park Drive, Suite 100 St. Paul, MN 55108 (612) 331-5500 | (800) 933-7337 | Fax (612) 331-3424 www.tierneybrothers.com ___ Initial if correct or revise accordingly___ Initial if correct or revise accordingly Qty 1 1 1 1 1 1 Item Custom Products and Services Integration Item MTM1U Integration Item SMP 111 Integration Item Description Room 201 - Communications Studio - State Contract ---------------------Video Equipment--------------------- Custom Draper Parts - VCB Luma 2 - Video Conference Background Manual Wall Mount Screen with Custom City of Maplewood Logo Graphics - 96” x 84” - VCB Luma 2 - Video Conference Background Manual Wall Mount Green Screen - 96” x 84” - Wall Brackets (White) - Set-up for graphics manual screen department - Print for graphics manual department: digital artwork mock up will be provided to dealer after an order is received for customer approval Owner Furnished Product - (Purchased Earlier - New in the Box): * One (1) Sony BRC-H900 PTZ Camera E556 - 55” LED Public Display Monitor with built-in ATSC (8-VSB, Clear-QAM)/NTSC tuner. 1920 x 1080 native resolution, HDMI x3, VGA, RCA Composite/Component, ON/OFF Scheduler, USB Media Player, Integrated 10W x 2 Speakers, Wake On HDMI Functionality, Landscape Only, 3 Year Warranty. Tabletop Stand not included (ST-50E). Medium Fusion Micro-Adjustable Tilt Wall Mount -------Lighting Package and On-Air Light ---------- -------------Production Equipment----------------- Owner Furnished Product: * One (1) 21.5” Display iMac * One (1) JVC-GC-PX100 SRH840 Professional Monitoring Headphone ----------Quick Record System w/Control-------------- SMP 111 Single Channel H.264 Streaming Media Processor -Single Channel Recorder – 32 GB 60-1598-01, RCP 101 D SMP Series Remote Control Panel – Decora Price 1,398.96 1,160.00 127.82 159.60 1,834.25 224.25 Ext. Price 1,398.96 1,160.00 127.82 159.60 1,834.25 224.25 Page 1 of 3 G10, Attachment 1 Packet Page Number 114 of 193 Page 2 of 3 Quote Date 3/3/2017 Quote # 93096 Qty 1 1 1 1 1 1 1 1 Item Integration Item Equipment Rack Accessories Package 2 (11-19 space) Custom Cables, Connectors, and Hardware Services: Design - State Contract Services - Integration for MN State Contract Programming and Configuration Discount EDGE-1YRPM-Ser vice-TBI Description ---------------------Audio Equipment--------------------- Owner Furnished Product - (Purchased Earlier - New in the Box): * Shure SLX Lapel Worn System * Sennheiser EW112-P Wireless Microphone System ---------------A/V Furniture and Rack(s)--------------- ESUR+S12D-HM, ESUR Desk w/Outboard Rack, Honey Maple - 20RU Total Rack Space Custom Package of Equipment Rack Accessories Includes: Power Distribution, Vent Panel, Misc Hardware, Sliding Drawer ---------------------Other Equipment and Services--------------------- Custom Package of Cables, Connectors and Hardware Includes: HDMI, Misc Hardware, Bulk Cabling Services: Design - State Contract (Non Construction) Engineering and Project Management Services 29.78 Hours at $64.00/Hour State Contract (Non Construction) Installation Services (Non-Union, Non Prevailing Wage; Normal Business Hours). Union and/or Prevailing Wage rate requirement will result in a change order to the client. 33.49 Hours at $70.00/Hour Programming and Configuration Completed in the Field or In House 13.11 Hours at $115.00/Hour Includes 90-day Programming Warranty; allowing for modifications to be made to the initial functionality within this time frame at no charge. Appointment times determined by Tierney Brothers. Changes requested after this time will be billable at standard hourly rates. Discount - Rep Discount for Quote Delay Inconvenience Tierney Brothers, Inc. Premium Warranty Plan - Coverage for one year with preventative maintenance. If tax has not been included on this proposal, pricing does not include Minnesota General Sales Tax under Minnesota Statues Chapter 297A Section 70 “Exemptions for Governments and Nonprofit Groups.” Please inform us if this project will be used for taxable purposes. If tax has been included on this proposal, we do not have a tax exempt form on file for your account. Please provide a completed Form ST3, Certificate of Exemption if applicable. * This quotation is for product and services included on the Minnesota State Contract only. * Additional components not available on Contract may be needed for the system to function as designed. * Installation and non contract items provided on separate quotation. The services on this page must be purchased in conjunction with the Integration services on the Contract Release portion of this proposal. * Cabling is a combination of pre-terminated product and bulk cable requiring termination with a specific compression tool. * Manufacturer’s warranties only apply to product purchased on State Contract portion of this proposal. * Tierney Brothers, Inc. will assist in any vendor communications to obtain replacements or return product as specified in the Contract. Price 2,814.51 310.70 912.80 1,906.00 2,344.00 1,508.00 -1,000.00 810.00 Ext. Price 2,814.51 310.70 912.80 1,906.00 2,344.00 1,508.00 -1,000.00 810.00 G10, Attachment 1 Packet Page Number 115 of 193 Page 3 of 3 Quote Date 3/3/2017 Quote # 93096 Qty Item Description Price Ext. Price Subtotal Shipping Cost (UPS Ground) Total 14,510.89 0.00 $14,510.89 To accept this quotation, complete the proposal summary page at the end of this document. Please review the terms, conditions and client responsibilities of this proposal in full. _____________________________ Please inspect product upon delivery. All claims for defective merchandise or errors in shipping must be made within five days after receipt of goods. Clients using their own carriers will be responsible for filing their own freight claims if product is damaged in transit. Returns require an authorization number and must be made within 30 days. Custom orders and “Consumables”, such as projector lamps, may not be returned. Returns are subject to restocking fees with the exception of out of box failures and replacements under warranty. Restocking fees varying depending on the product line, expect a minimum charge of 25%. _____________________________ The information contained within this proposal is supplied to you on a confidential basis and is not for disclosure to any organization without written consent of Tierney Brothers, Inc. This document is subject to the terms and conditions found here: www.tierneybrothers.com/SOTC G10, Attachment 1 Packet Page Number 116 of 193 Quote Date 3/3/2017 Quote # 93097 Bill To Accounts Payable City of Maplewood 1830 County Road B East Maplewood MN 55109 Ship To Mychal Fowlds City of Maplewood 1830 County Rd B East Maplewood MN 55109 Expires 6/1/2017 Sales Rep 209 Heidi Harvey Contract Transaction Not Eligible Memo Serving the States of: IL | IN | IA | KY | MI | MN | OH | WI Remit To: 1771 Energy Park Drive, Suite 100 St. Paul, MN 55108 (612) 331-5500 | (800) 933-7337 | Fax (612) 331-3424 www.tierneybrothers.com ___ Initial if correct or revise accordingly___ Initial if correct or revise accordingly Qty 1 1 1 1 1 1 1 1 Item Integration Item Integration Item Integration Item Integration Item Integration Item Integration Item Integration Item Services - Integration for MN State Contract Description Room 201 - Communications Studio (Non-Contract) Non-Contract Services - This sale is consistent with the “Contract Release Construction Language Modification” associated with the MN State Contract. -------Lighting Package and On-Air Light ---------- FSL-2, Non-Flashing “Stop - Recording” Light IBK2513-v2, Large Interview Light Kit, Two IB500 and one iLED312-v2 with standsand bag -------------Production Equipment----------------- BDLKULSR4K/2, Design UltraStudio 4K Thunderbolt 2 SWATEMPSW04K, ATEM Production Studio 4K Live Switcher SWPANEL1ME, ATEM 1 M/E Broadcast Panel HDL-SMTVDUO, SmartView Duo Rackmount Dual 8” LCD Monitors HDL-AUDMON1RU, Rackmount Audio Monitor Non Contract Installation Services - Construction Services by a Contract Vendor (Non-Union, Non Prevailing Wage; Normal Business Hours). Union and/or Prevailing Wage rate requirement will result in a change order to the client. 10 Hours at $80.00/Hour Price 74.63 1,699.00 1,219.93 2,078.17 6,124.15 606.91 1,832.96 800.00 Ext. Price 74.63 1,699.00 1,219.93 2,078.17 6,124.15 606.91 1,832.96 800.00 Page 1 of 2 G10, Attachment 1 Packet Page Number 117 of 193 Page 2 of 2 Quote Date 3/3/2017 Quote # 93097 Qty Item Description Price Ext. Price Subtotal Shipping Cost (UPS Ground) Total 14,435.75 409.07 $14,844.82 To accept this quotation, complete the proposal summary page at the end of this document. Please review the terms, conditions and client responsibilities of this proposal in full. _____________________________ Please inspect product upon delivery. All claims for defective merchandise or errors in shipping must be made within five days after receipt of goods. Clients using their own carriers will be responsible for filing their own freight claims if product is damaged in transit. Returns require an authorization number and must be made within 30 days. Custom orders and “Consumables”, such as projector lamps, may not be returned. Returns are subject to restocking fees with the exception of out of box failures and replacements under warranty. Restocking fees varying depending on the product line, expect a minimum charge of 25%. _____________________________ The information contained within this proposal is supplied to you on a confidential basis and is not for disclosure to any organization without written consent of Tierney Brothers, Inc. This document is subject to the terms and conditions found here: www.tierneybrothers.com/SOTC G10, Attachment 1 Packet Page Number 118 of 193 Tierney Brothers Responsibilities (Upon Authorization) Contract a licensed electrician to provide high voltage power connections. The system design will determine if optimum placement of outlets is best achieved before or after the installation of the AV equipment. The assigned Project Manager will communicate the specific to you during the project planning. Tierney Brothers recommends that each projector, TV, plasma, LCD, etc. have a dedicated quad electrical outlet. Provide Tierney Brothers with any existing system design specifications, diagrams, room drawings or other materials that would facilitate completion of the proposed Scope of Integration Services. All necessary ceiling tile work involved in the installation, unless an alternative has been indicated in the Scope of Integration Services in this proposal. Prepare, replace, repair or modify any structural or cosmetic changes that Tierney Brothers has made or needs to make. This includes, but is not limited to, ceiling grids, floor tiles, walls and pre- existing equipment. This does not include repair for accidental damage caused by Tierney Brothers. Confirm area is ready for installation when scheduled. This includes but is not limited to the room being vacated, physical conditions confirmed and owner furnished equipment (OFE) available. If the area is not prepared for installation when scheduled or the client has not notified Tierney Brothers five business days in advance of any schedule change or installation cancellation, there will be a $350.00 charge. Rescheduling of the installation will be set for a later date as determined by Tierney Brothers. TBI will not be responsible for the condition and functionality of any existing OFE during the installation process. This includes de-install and reinstall of OFE. Should existing equipment fail or not work properly with our system design, the customer will have the option of sourcing a TBI approved replacement part or TBI will offer a billable replacement alternative. If OFE malfunction causes delays in the installation timeframe, additional billable labor charges may apply. Clients purchasing SMART product are responsible for loading all SMART software on the applicable computers and connection of these computers to the SMARTboard prior to any scheduled training sessions. Complete Customer Configuration Worksheets as requested by Tierney Brothers within five business days. This information is required to properly integrate the new equipment with your existing IT infrastructure. TBI requires access to customer’s computer and network at the time of installation to be able to complete installation and testing of the designed system. Return visits to test equipment and functionality may result in additional charges. TBI’s initial estimates assume all work may be completed using standard ladders. If a lift is required, additional charges will be incurred and presented as part of a change request. For U of M Installations only: University of Minnesota customers are responsible for contacting their Facilities Management Department to coordinate conduit installation for all A/V wire and cable installations. Proceed with ordering the specified equipment and preparing a schedule for completion of the proposed services. Conduct pre-installation site visit (if necessary) involving the main site contact, site facilities representatives and a Tierney Brothers' project manager or a qualified alternate. Review scope, terms and conditions of the installation with the client at the pre-installation site visit. This will include, but is not limited to electrical, construction and cosmetic responsibilities. Basic system training, separate from Professional Development, is included in this proposal. This training will be scheduled and completed by a Tierney Brothers' representative at the end of the project installation. If Professional Development is part of this proposal, sessions must be scheduled within six months of install completion. Clients purchasing SMARTboards: After the installation of the SMARTboard is complete, the SMARTboard USB connection will be tested using the Tierney Brothers installer's laptop. After system functionality is confirmed, the USB connection will be hooked into the client's computer if it is present in the space. For safety reasons, Tierney Brothers will not modify/cut the trays on existing white boards or chalk boards. A solution for mounting over the existing board will be proposed. Any modifications to the existing board would need to be made by the customer prior to the arrival for Tierney Brothers’ installation personnel. Scheduling Installations are typically scheduled six to eight weeks from receipt of the customer’s purchase order. Custom ordered product may increase the time needed to complete the proposed services. Standard service and support is limited to Monday through Friday, 8:00 AM to 5:00 PM central standard time, excluding national holidays. Expanded service hours may be available for an additional charge if determined necessary. This schedule assumes no delays or obstacles will be encountered in gaining access for the installation. Site Conditions Tierney Brothers cannot enter into work in or otherwise disturb any areas containing asbestos. Tierney Brothers recommends that each Projector, TV, Plasma, LCD, etc. have a duplex receptacle fed off of a dedicated 20 amp circuit available for use. Systems containing multiple racks of amplifiers or other equipment may require additional circuits. Responsibilities and Conditions Client Responsibilities Please initial to acknowledge and authorize the Responsibilities and Conditions presented here. ___________ 1771 Energy Park Drive, Suite 100 St. Paul, MN 55108 www.tierneybrothers.com G10, Attachment 1 Packet Page Number 119 of 193 Accounting Terms Other Terms Please initial to acknowledge and authorize the Proposal Terms presented here. ___________ NOTICE CONFIDENTIAL INFORMATION - The information in this proposal is proprietary and strictly confidential. It is intended solely for the use of the named parties. If the reader of this proposal is not the intended recipient or the employee or agent responsible to deliver it to the intended recipient, any dissemination, distribution, copying or other use of the information contained in this document is strictly prohibited. If this has been received in error, please notify the responsible party immediately and then delete this proposal from all data storage devices and destroy all hard copies. Video recording of a Tierney Brothers SMART Certified Trainer or Professional Development session, and copying or distribution of any printed material supplied by Tierney Brothers Inc., is protected content under copyright licensing and can be used only with express permission from Tierney Brothers, Inc. Any video or digital content created during a training session can be used only within the organization paying for such services and cannot be shared online or distributed in any manner. This quotation is valid for a period of 90 days. Proposal Terms For installations scheduled to take 30 days or less from the first day on site to the last, Tierney Brothers will invoice the total project in full upon substantial completion. Tierney Brothers reserves the right to bill progressively for installations which are scheduled to take more than 30 days on site. The balance is due Net 30 days from the installation completion date, with 2% interest added to unpaid balance. Sales Taxes All applicable sales tax amounts will be charged on the sale of goods or services according to each governing law and remitted to the proper taxing authority. If your organization is tax exempt, please complete an exemption certificate and return to Tierney Brothers. Proposal Changes If additional products or services are requested prior to receipt of your signed purchase order or quote proposal, Tierney Brothers will provide an updated quote proposal, including a revised scope. If additional products or services are requested after receipt of your signed purchase order or quote proposal, Tierney Brothers will provide a change request quote with the requested equipment and scope to detail the requested changes for your approval. Upon receipt of your signed purchase order or quote proposal, Tierney Brothers will proceed with the authorized services and invoice in accordance with the purchase order or quote proposal. Verbal agreements will not be processed until confirmation, in writing, has been received. There may be a 20% to 30% restocking fee plus freight charges for those items ordered which have to be returned to the manufacturer due to customer request or by change of order. Custom order products and certain product lines not typically carried by Tierney Brothers may not be returned. Installation Warranty See specific warranty coverage program outlined in this proposal. Repair or replacement service for TBI installed consumer grade monitors/displays are subject to manufacturer warranty and service. TBI does offer de-install/re-install assistance for vendor warranty repair or replacement at an additional charge. Programming Warranty The programming warranty is 90 days, starting at the commission of the system. Changes or fixes to the system after this time will be billable at our standard service call rates." Labor Classifications and Assumptions Unless mutually agreed upon in writing prior to executing this agreement, it is the understanding of both parties that Union and/or Prevailing Wage regulations, specifically those contained in 40 U.S.C. 276a-5, or MN Stat § 177.41-177.44, do not apply to the work to be performed under this contract. Unless travel charges are specified, this proposal assumes Tierney Brothers, Inc. has local certified, licensed and insured technicians available to complete the integration services. In the event, the job site is located in a geographical area where this does not apply or a specific installation time is requested for which this personnel is not available, additional charges may apply. All hours for installation are assumed to be between 8am and 5pm (normal business hours) unless specified in this proposal. Request for work outside of normal business hours will be subject to the following increased hourly labor rates: - Second Shift (3:00pm to 10:00pm) will be billed at one and a half times our standard labor rate. - Weekend or Holiday hours will be billed at two times our standard labor rate. Requests for installations outside our normal business hours are subject to approval by the Director of Post Sales Integration. 1771 Energy Park Drive, Suite 100 St. Paul, MN 55108 www.tierneybrothers.com G10, Attachment 1 Packet Page Number 120 of 193 https://support.tierneybrothers.com/ http://content.jwplatform.com/players/TpGSX21s-kaM9q1Ga.html b. Damage or other equipment failure due to causes beyond our control including, but not limited to, operator negligence, the failure to maintain the equipment according to the owner’s manual instructions, abuse, vandalism, theft, fire, flood, wind, freezing, power failure, inadequate power supply, acts of war or acts of God. a. Equipment that has been removed or reinstalled in a different location c. Any utilization of equipment that is inconsistent with either the design of the equipment or the way the manufacturer intended the equipment to be used. Designed for: Tierney Brothers Premium Warranty Program Terms and Conditions Tierney Brothers, Inc. warrants the installation you have purchased from Tierney Brothers, Inc. from defects in materials and workmanship, under normal use, during the One Year Premium Warranty period. Normal use is defined as operating the system within its designed specifications. Included in the One Year Premium Warranty the customer will receive: City of Maplewood Obtaining Warranty Service The following items are excluded from coverage under the warranty: • Unlimited Phone Support • On-site service • Discounts on Lamps and Accessories • Preventative Maintenance Check Obtaining Your Preventative Maintenance Check Limitations of coverage Preventative Maintenance Check will be completed toward the end of the one year warranty period. The warranty period commences on the date of customer signoff, at the completion of the install by Tierney Brothers, Inc. During the warranty period, Tierney Brothers, Inc. will first work to resolve any problems by troubleshooting over the phone. If Tierney Brothers, Inc. Support Specialists determine that the issue cannot be resolved over the phone, a Technician will be dispatched to your location(s) within 24 hours (if necessary) of the original call (Monday through Friday 8:00am – 5:00pm, excluding national holidays). Customers outside of a 150 mile radius of Tierney Brothers, Inc. are subject to mileage and trip charges. If service is required after the One Year Premium Warranty period has expired, the customer will be billed at Tierney Brothers, Inc. current labor rates. If the customer has purchased a Tierney Brothers, Inc. Extended Maintenance Agreement, that will commence at the end of the One Year Premium Warranty. If you would like additional information regarding Tierney Brothers, Inc. Extended Maintenance Agreements, please contact your Tierney Brothers, Inc. Sales Representative at 612-331-5500. To obtain warranty service, please use your custom support portal (support.tierneybrothers.com) and contact us via chat, phone, or email: Tierney Brothers, Inc. will send out an email 60 days prior to one year warranty expiration requesting the customer go to to www.tierneybrothers.com to schedule their preventative maintenance check. Customers can also call into our our Support Specialist at 612-331-5500 or by email at techservice@tierneybrothers.com to schedule a Preventative Maintenance Check. Customer may call to schedule Preventative Maintenance Check prior to the 60 day period if they require it done at an earlier date. Preventative Maintenance Checks are done Monday through Friday 8:00am – 5:00pm. Customer is responsible for providing access for up to 2 hours per room for Preventative Maintenance Check. If Customer doesn’t schedule their preventative maintenance check before one year warranty has expired, the Preventative Maintenance Check will be void. Click here for a short video explaining how to log in to your support portal your first time: If you have any questions, please email support@tierneybrothers.com or call us at 800-933-7337. You can also call our advanced support line, 855-612-7762. 1771 Energy Park Drive, Suite 100 St. Paul, MN 55108 www.tierneybrothers.com 612.331.5500800.933.7337Fax -612.331.3424 G10, Attachment 1 Packet Page Number 121 of 193 Designed for: Tierney Brothers Premium Warranty Program City of Maplewood 1771 Energy Park Drive, Suite 100 St. Paul, MN 55108 www.tierneybrothers.com 612.331.5500800.933.7337Fax -612.331.3424 Room 201 – Communications Studio 14117 Authorized Signature: Date: i. Lift and Scaffolding rental is not included. f. Equipment where the serial plate attached to the equipment is removed, defaced or made illegible. d. Premium Warranty covers all hardware related failures. Network or software related failures are not covered under Tierney Brothers, Inc. Premium Warranty. g. Damage resulting from unauthorized repair, software virus, improper electrical wiring and connections. h. Existing Owner Furnished equipment. e. Operational or mechanical failure which is not reported prior to expiration of this contract. I have read, understand and agree to the above terms and conditions per the plan elected. This maintenance contract refers to: G10, Attachment 1 Packet Page Number 122 of 193 City of Maplewood Room 201 – Communications Studio 14117 Accept Decline Room 201 - Communication Studio State Contract Total:14,510.89$ Non Contract Total:14,844.82$ Proposal Total:29,355.71$ Client's Name: Authorized Signature: *Client's Email Address: *Client's Email Address: Date: *Please note, one or more items on your quote may include software. Our vendors require two unique email addresses with different domain names to be submitted with software orders. These email addresses will receive the electronic key codes required to download and install your new software. Please include these two email addresses with your purchase order at the time your order is placed. By signing below, the client has read and understands the scope of services and agrees to the client responsibilities and conditions. Custom maintenance plans available upon request. The undersigned authorizes Tierney Brothers to proceed in accordance with the proposal including options elected and agrees as a representative of the client to be responsible for payment. Proposal Summary Please Initial to Accept or Decline Please Acknowledge All Proposals 1771 Energy Park Drive, Suite 100 St. Paul, MN 55108 www.tierneybrothers.com G10, Attachment 1 Packet Page Number 123 of 193 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 124 of 193 + MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: March 27, 2017 SUBJECT: Public Hearing to Receive Input on Tax Abatement Bonds, 2017A Introduction The Council approved the sale of tax abatement bonds to finance improvements to the Maplewood Community Center and the Nature Center on March 13, 2017. This allows the City to issue general obligation bonds for recreational improvements without a referendum, because the principal on the bonds will be paid with a tax abatement levy. A public hearing is required, after ten days of published notice to obtain input on the issuance of the bonds. The City Council must make a finding that the City will benefit from the tax abatement and that the abatement is in the public interest for at least one of the following reasons: Increase or preserve tax base Provide employment opportunities Provide or help acquire or construct public facilities Redevelop or renew blighted areas Provide access to services for residents Provide public infrastructure Phase in a property tax increase, in specific circumstances Stabilize the tax base The City Council must adopt a resolution including the following: approval of the term of the abatement, a statement of public benefit expected to result from the abatement, required findings, and a schedule of repayment of deferred taxes if applicable. The resolution is attached to this staff report for your consideration tonight. Term of the Abatement: We are recommending a ten-year term for the abatement. This will allow the City to finance the improvements in a time period that is relative to the life of the improvements and consistent with the City’s long-term goals for outstanding debt. Public Benefit: The Resolution must describe the benefit provided to the community resulting from the improvements to the Community Center and Nature Center. Findings: The Resolution will also include recommended findings. The tax abatement is in the public interest because it will allow the City to provide for public facilities. The Tax Abatement Process Tax abatement is governed by Minnesota Statutes 469.1812 - 469.1815. It provides taxing jurisdictions the ability to capture and use all or a portion of the local property tax revenues within a defined geographic area to finance a specified project or improvement. Tax abatement Packet Page Number 125 of 193 + is not an exemption from paying taxes, rather it is a reallocation of property taxes paid on specified tax parcels. Taxpayers who own the property for which taxes have been abated will continue to pay their taxes in full. The amount of the tax abatement will simply be redirected to a specific project rather than the General Fund. The tax levy is spread against the entire tax base. The maximum amount that can be abated in any one year is 10% of the City’s net tax capacity, or $200,000. Springsted will perform the required calculation; however it is expected that the City will be well within its maximum abatement limitation. Budget Impact The City will be required to pay the debt service related to the tax abatement bonds. The principal amount of $1,850,000 has been analyzed in the context of the City’s long-term financial management plan and goals for outstanding debt. A detailed financial analysis will be presented at the April 10, 2017 meeting. Recommendation Consider input at the public hearing. Staff recommends adoption of the Resolution Approving Property Tax Abatements. Attachments 1. Resolution Approving Property Tax Abatements Packet Page Number 126 of 193 +$WWDFKPHQW RESOLUTION NO. _________ RESOLUTION APPROVING PROPERTY TAX ABATEMENTS BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the "City"), as follows: WHEREAS, the City proposes to finance improvements to the Maplewood Community Center building and the Nature Center (together, the "Project"), located in the City. The City proposes to use the abatement for the purposes provided for in the Abatement Law (as hereinafter defined), including the Project. The proposed term of the abatement will be for up to ten (10) years in an amount not to exceed $1,850,000. The abatement will apply to the City's share of the property taxes (the "Abatement") derived from the property described by property identification numbers on the attached "Exhibit A" (the "Property"); and WHEREAS, on the date hereof, the Council held a public hearing on the question of the Abatement, and said hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof; and WHEREAS, the City Council proposes to issue its General Obligation Tax Abatement Bonds (the "Bonds") in an amount not to exceed $1,850,000; and WHEREAS. the Abatement will be pledged to the payments of the Bonds. The proceeds of said Bonds shall be used to finance the Project. WHEREAS, the Abatement is authorized under Minnesota Statutes, Sections 469.1812 through 469.1815, as amended (the "Abatement Law"). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Findings for the Abatement. The City Council hereby makes the following findings: (a) The Council expects the benefits to the City of the Abatement to at least equal or exceed the costs to the City thereof. (b) Granting the Abatement is in the public interest because it will: (i) provide or help acquire or construct public facilities; and (ii) help provide access to services for residents of the political subdivision. (c) The Property is not and will not be located in a tax increment financing district during the Abatement period. (d) In any year, the total amount of property taxes abated by the City by this and other abatement resolutions, if any, shall not exceed ten percent (10%) of net tax capacity of the City for the taxes payable year to which the abatement applies or $200,000, whichever is greater (the "Abatement Limit"). The City may grant other Packet Page Number 127 of 193 +$WWDFKPHQW abatements permitted under the Abatement Law after the date of this resolution, provided that to the extent the total abatements in any year exceed the Abatement Limit the allocation of the Abatement limit to such other abatements is subordinate to the Abatement granted by this resolution. 2. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows: (a) The Abatement shall be for up to a ten (10) year period and shall apply to the taxes payable in the years 2018 through 2027, inclusive. (b) The City will abate the City's share of property tax amount which the City receives from the Property, cumulatively not to exceed $1,850,000. (c) The Abatement shall be subject to all the terms and limitations of the Abatement Law. Packet Page Number 128 of 193 For the Permanent Record Date: 03/27/2017 Agenda Item: H1 For the Permanent Record Date: 03/27/2017 Agenda Item: H1 For the Permanent Record Date: 03/27/2017 Agenda Item: H1 For the Permanent Record Date: 03/27/2017 Agenda Item: H1 For the Permanent Record Date: 03/27/2017 Agenda Item: H1 For the Permanent Record Date: 03/27/2017 Agenda Item: H1 For the Permanent Record Date: 03/27/2017 Agenda Item: H1 For the Permanent Record Date: 03/27/2017 Agenda Item: H1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Chief of Police DATE: March 20, 2017 SUBJECT: Report from Kelly & Lemmons, Prosecuting Attorneys Introduction In accordance with the standing Council request to be provided quarterly briefings, Kevin Beck of the Kelly & Lemmons Law Firm will provide an overview of City prosecution activity. Background In 2016, the Kelly & Lemmons Law Firm was presented with 1,892 misdemeanor and gross misdemeanor cases for prosecution. Only 33 cases were declined prosecution during the year. Prosecution efforts are very favorable with low rates of dismissal and continuance for dismissal. Year-to-date continues the favorable trend. Though the number of cases is small, Mr. Beck will provide the Council with background information regarding the 60% (6 out of total of 10 charged cases) dismissal rate for City code cases. Kelly & Lemmons attorneys have dramatically increased on-site presence in accordance with the increased retainer for 2017. Budget Impact Information only. Recommendation None. Attachments 1. Case status and disposition report from Kelly & Lemmons Law Firm J1 Packet Page Number 129 of 193 DATE: March 20, 2017 TO: Melinda Coleman; Paul Schnell FROM: Kevin Beck RE: 3/27/2017 Presentation to City Council I. YEAR END 2016 - GENERAL DATA These year-end results include all cases that were charged by citation or presented to our office for charging consideration and cases that resolved between November 30, 20151 and December 31, 2016, regardless of when the case was charged. The City had a total of 1,892 gross misdemeanor, misdemeanor, and petty misdemeanor cases. Our office declined charges on 33 cases and 1,859 cases were charged. Overall, cases were charged at a rate of 98.15% and declined at a rate of 1.78%. The graph below illustrates charges by type of case, which have been categorized as follows: • Code = violations of city code • Moving Violations = traffic offenses, ranging from equipment violations, speeding, seatbelt and handheld device violations, to DAR/DAC/DAS, careless/reckless driving, to DAC-IPS. • Theft – includes shoplifting, theft of services, theft by swindle, etc. • DWI • QDVRO = cases that include a QDVRO in the charge even if not qualifying as a domestic assault (e.g. assault-5) • General = offenses not otherwise covered (e.g. DOC, OLP, FITP, PCS, Trespass, RSP, TMV, PFA, UA Alcohol and Furnishing Alcohol/Tobacco) 1 Our office began prosecuting for Maplewood on November 30, 2015. QDVRO, 12% DWI, 11% Theft, 20% General, 8% Moving Violations , 45% Code, 4% CASES BY TYPE 198 363 229 845 152 72 0 100 200 300 400 500 600 700 800 900 DWI Theft QDVRO Moving General Code 1,859 Cases Charged (11/30/15- 12/31/16) J1, Attachment 1 Packet Page Number 130 of 193 A. Year End 2016 – Disposition Rates The overall conviction rate across all categories was 76.92%; cases were dismissed at a rate of 14.04%; 8.71% received continuances for dismissal (“CFD”); and .32% resolved for some other reason (e.g. acquitted at trial, conviction vacated, etc.). Disposition rate by charge type: 76.92% 14.04% 8.71% 0.32% 0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00% 70.00% 80.00% 90.00% Conviction Dismissal CFD Other Disposition Rates 99% 75%76%75%77% 54% 1% 20%21% 11% 17% 33% 5%3% 14% 6%13% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% DWI Theft QDVRO Moving General Code DIsposition Rates (11/30/15-12/31/16) Convicted Dismissed CFD Other J1, Attachment 1 Packet Page Number 131 of 193 Charged Conviction Dismissal CFD Other DWI 198 196 2 0 0 Theft 363 273 71* 19 0 QDVRO 229 174** 47 7 1 Moving 845 630 91 120 4 General 152 117 26 9 0 Code 72 39 24 9 0 *Of the 71 dismissals, 55 were a result of successfully completing diversion, 6 were dismissed as part of a guilty plea to a companion file, and 10 were dismissed for lack of evidence/in the interests of justice. **103 of the 174 convictions were for QDVROs (45% QDVRO conviction rate); 71 convictions for DOC (31%) II. 2017 YEAR TO DATE – GENERAL DATA These results include all cases that were charged by citation or presented to our office for charging consideration and cases that resolved between January 1, 2017 and March 20, 2017, regardless of when the case was charged. In that timeframe, the City had a total of 359 gross misdemeanor, misdemeanor, and petty misdemeanor cases. Our office declined charges on 3 cases and 356 cases were charged. Overall, cases were charged at a rate of 99.16% and declined at a rate of .84%. The graph below illustrates charges by type of case, which are broken down into the same categories as above: QDVRO, 8% DWI, 9% Theft, 27% General, 12% Code, 3% Moving, 41% CASES BY TYPE 0 20 40 60 80 100 120 140 160 DWI Theft QDVRO Moving General Code 356 Cases Charged (1/1/17- 3/20/17) J1, Attachment 1 Packet Page Number 132 of 193 A. 2017 year to date – Disposition Rates The overall conviction rate across all categories was 69.66%; cases were dismissed at a rate of 18.82%; 10.96% received continuances for dismissal (“CFD”); and .56% resolved for some other reason (e.g. acquitted at trial, conviction vacated, etc.). Disposition rate by charge type: 69.66% 18.82% 10.96% 0.56% 0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00% 70.00% 80.00% Conviction Dismissal CFD Other Disposition Rates 100% 69% 79% 64%70% 40% 20% 21% 19% 16% 60% 8%17%14% 2% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% DWI Theft QDVRO Moving General Code Disposition Rates (1/1/17-3/20/17) Convicted Dismissed CFD Other J1, Attachment 1 Packet Page Number 133 of 193 Charged Conviction Dismissal CFD Other DWI 32 32 0 0 0 Theft 95 66 19* 8 2 QDVRO 28 22** 6 0 0 Moving 148 94 29 25 0 General 43 30 7 6 0 Code 10 4 6 0 0 *Of the 19 dismissals, 10 were a result of successfully completing diversion, 3 were dismissed as part of a guilty plea to a companion file, and 6 were dismissed for lack of evidence/in the interests of justice. **18 of the 22 convictions were for QDVROs (81% QDVRO conviction rate); 4 convictions for DOC (18%). J1, Attachment 1 Packet Page Number 134 of 193 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Chief of Police Andrea Sindt, City Clerk DATE: March 16, 2017 SUBJECT: Consider Request for Outdoor Concert at Myth Live, 3090 Southlawn Drive Introduction Myth Live has approached the city with a request to hold an outdoor concert, I Love the 90’s- The Party Continues Tour at 3090 Southlawn Drive on Saturday, August 5, 2017 until 10pm. The anticipated attendance is expected to range from 5,000 to 8,000 people. Staff is looking for direction from council on whether to move forward with the Large Assembly and Noise Waiver permits or if the event planners should find another location. Background In October of 2014, an outdoor event was held at this location which resulted in many complaints from Maplewood residents and neighboring cities. After the event, council and city staff spent considerable time and effort to calm the disturbances caused by the event. It should be noted a Large Assembly permit was not obtained for the 2014 event. The business has been under different ownership since 2015. Katie Dumer, manager of Myth Live since 2016, acknowledges the problems associated with the 2014 event. She has confirmed this event will be managed by different people and different security than the 2014 event. Also, the music from the 1990’s has a typical fan base of people in their 40’s. Additionally, Andy Warg, Director of Booking for Target Center, has supplied a letter regarding the inaugural tour event held in October 2016 at the Target Center and more about the tour and the production. Discussion Myth Live have applied for a Large Assembly permit and a Noise Waiver. Event planners expect sound checks to begin at noon and the concert will end at 10pm. Parking agreements with the Maplewood Mall and Ashley Furniture will be provided. In addition, Myth Live has agreed to provide any additional information requested by the city and to work with the city, specifically the police and fire departments. Chief Schnell is confident the appropriate security coverage, contingency plans and traffic control can be achieved. The setting of the event, the volume of attendees and the noise generated are the issues which remain of concern. Due to the necessity of early marketing of the event, the applicant is requesting city approval for the event subject to fully satisfying staff requirements. Staff in return is asking for council’s direction, in light of the history of 2014, to approve the event once the applicant fulfills all requirements. J2 Packet Page Number 135 of 193 As a side note, the city has also been approached by another entity regarding holding an outdoor event in late July by the Ramsey County Fairgrounds. Similarly, a Large Assembly permit and Noise Waiver will be required. Staff anticipates bringing this for council action once specifics are known. Budget Impact None Recommendation Staff requests council direct staff to move forward with the approval process for the Large Assembly and Noise Waiver for the outdoor event, I Love the 90’s – The Party Continues to be held at Myth Live located at 3090 Southlawn Drive on August 5, 2017 or to deny the request to hold the outdoor event at Myth Live. Attachment 1.Letter from Andy Warg dated 3/15/17 J2 Packet Page Number 136 of 193 TO: CITY OF MAPLEWOOD FROM: ANDY WARG DATE: 3/15/17 RE: I LOVE THE 90S- THE PARTY CONTINUES CONCERT __________________________________________________________________ It has been brought to my attention by Mr. Hawkinson that there may be some concerns regarding the outside presentation of the I Love the 90s- The Party Continues tour at Myth Live on August 5, 2017. I am not sure if these concerns center on safety/security or production related issues (or both)… so I will address each topic as it relates to this upcoming event. Safety/Security: Target Center hosted this inaugural tour event on October 22, 2016. As you might imagine with pop and hip hop stars from the 1990s, the demographic of this show was predominately fans in their mid-40s. The enclosed picture was taken at our event. At this Target Center hosted event, we had no security problems and everyone in attendance thoroughly enjoyed the performances. J2, Attachment 1 Packet Page Number 137 of 193 Further to the point of security, this year’s event is playing 29 major US cities and is being hosted by some of the most iconic music venues in the country. These venues include the Greek Theater in Los Angeles, Ravinia Festival in Chicago, Fiddlers Green Amphitheatre in Denver and Wolf Trap in Washington D.C. The full tour itinerary may be viewed at: http://www.ilovethe 90stour.com/the-party-continues/ This year’s tour is headlined by multi-platinum recording artist TLC, who remains the best- selling American girl group of all time and second only to the Spice Girls. This event is anticipated to be one of the biggest tours of 2017. Accordingly, it should also be a huge success for Myth, the City of Maplewood and attract thousands of people to area restaurants and local businesses. Production: The show will be set up and managed by Audio Visions, a first class production company locally based in Burnsville. Audio Visions manages the production elements on many of the biggest outdoor concert events in the Twin Cities including Basilica Block Party, Palomino Festival, and Zombie Pub Crawl. They will insure the event is set up safely and operated within the guidelines of local ordinances. If you have any further questions regarding this event, you may reach me anytime at 612.673.8308. Best, ANDY WARG J2, Attachment 1 Packet Page Number 138 of 193 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, EEDD/Parks and Recreation Director Ginny Gaynor, Natural Resources Coordinator/HPC Staff Liaison DATE: March 27, 2017 RE: Consider Approval of Local Historic Designation for Gladstone Savanna Introduction Maplewood’s Local Designation Program honors and helps protect historic structures and sites in the City that have historic significance locally. The Heritage Preservation Commission (HPC) has recommended Gladstone Savanna Neighborhood Preserve be designated as a local historic site. Background What is Local Designation? Maplewood has three programs for historic preservation: Century Homes, Local Designation, and National Register of Historic Places (attachment 1). The Local Designation Program recognizes structures or sites that are historically significant at a local level. The program’s goal is not to prevent change, but to preserve the historic integrity of buildings and sites while ensuring they continue to maintain functionality. Sites that are locally designated must be at least 50 years old and must be historically significant. There are currently no tax benefits or cost-share programs for structures that are locally designated. To designate a site, an owner submits a Local Designation Application Form to the HPC. After review and approval by the HPC, there is a public hearing and review by the Planning Commission. The recommendation then goes to City Council and to the State Historic Preservation Office. If a site is designated locally, when the owner wants to make changes that require a permit, the project must be reviewed by the HPC. If the project is not approved, the HPC and owner look for alternative ways to meet the owner’s needs without negatively impacting the historic integrity of the site or structure. Historic Importance of the Gladstone Savanna Site Gladstone Savanna Neighborhood Preserve is a 24-acre preserve at the southwest corner of Frost Avenue and English Street and is owned by the City of Maplewood. This was once the site of the Gladstone Shops of the St. Paul and Duluth Railroad, which built and repaired locomotives and railway cars. Constructed in 1887-1888, the Gladstone Shops complex included a 25-stall roundhouse, several shop buildings, and a 640’ deep well. The buildings were a typical 19th Century industrial type of design and construction. J3 Packet Page Number 139 of 193 Construction of the Gladstone Shops opened the door for growth in the Gladstone area. In June 1886, Gladstone Land Company platted the area and built 50 frame and terra cotta dwellings for employees of the Gladstone Shops, the St. Paul Plow Works and other businesses. This area became the center of the community which later became Maplewood. Today, no structures remain on the site but foundations from the shops and the roundhouse remain underground and make this an important archeological site for the City. Before and during construction of trails at Gladstone Savanna, archeologists documented archeological features and filed a Site Report with the state. The Local Designation Application for the Savanna details the history and significance of this site (attachment 2). Discussion If the Savanna is designated, proposed projects on the site would be subject to review by the HPC to ensure the changes do not harm the historic integrity of the site. The historic resources at the Savanna are archeologic features under the soil surface. It would be imperative that changes on the site do not impact those features. City staff supports designating Gladstone Savanna as a local historic site. We recognize the importance and significance of Gladstone Savanna as an archeologic site that is worthy of preservation and protection. In designating the Savanna, the City would be adding an extra layer of review, and thus of protection, to one of the City’s most important historic sites. Designation would not impact projects underway at the site in 2017, which include installation of playground, additional landscaping, and development of text for site interpretation. Maplewood’s HPC unanimously approved the application for local designation of Gladstone Savanna at their January 12, 2017 meeting. The Parks and Recreation Commission unanimously approved recommendation of designating Gladstone Savanna a historic site at their February 15, 2017 meeting. A public hearing and Planning Commission review are scheduled for March 21, 2017. In addition, Maplewood Area Historical Society (MAHS) has endorsed local designation for Gladstone Savanna and their letter of endorsement is attached (attachment 3). Recommendation Staff recommends the City Council approve the Local Historic Designation for Gladstone Savanna. Budget Impact None Attachments 1. Preservation Brochure 2.Local Designation Application for Gladstone Savanna 3.Letter of Support from MAHS J3 Packet Page Number 140 of 193 PRESERVING HISTORIC STRUCTURES AND SITES IN MAPLEWOOD Why Preservation? Culture * Aesthetics * Environment * Economics Historic buildings and places are a testament to the history of a place and a people. They enrich our lives and add character to a community, showing its uniqueness. Preserving historic places honors the past and is a gift to the future. Beyond providing a legacy, preservation conserves resources and reduces waste. It can attract investment and bring economic benefits to a community. Bruentrup Heritage Farm On Maplewood’s Local Designation List Ramsey County Poor House Barn Listed on National Register of Historic Places Preservation Programs Century Homes Program If your home is over 100 years old, you can enter it in the Century Homes Program. It does not have to have historic or architectural significance. You’ll receive a certificate for your site. There are no restrictions associated with altering your structure beyond regular city permits and requirements. Local DesignationMaplewood’s Local Designation program recognizes the historic significance of structures or sites. The program’s goal is not to prevent change, but to preserve the historic integrity of buildings and sites while ensuring they continue to maintain functionality. If your structure or site is at least 50 years old and has historic or architectural significance, consider the Local Designation Program. Owners receive a certificate. Currently, no special tax credits or grant opportunities are available for locally designated sites. National Register of Historic Places The National Park Service (NPS) oversees the National Register program. For sites in Minnesota, the State Historic Preservation Office administers the program. The nomination process is rigorous to ensure sites are historically significant. If your structure or site is at least 50 years old and has historic or architectural significance on the state or national level, it may be a candidate for the Natural Register of Historic Places. Sites listed on the National Register are eligible for investment tax credit, rehabilitation tax credit and are eligible to apply for grants to assist with restoration. Some restrictions apply so be sure to read the information provided by the NPS. For application forms, visit: Maplewoodmn.gov/history For information, contact: Virginia Gaynor, Natural Resources Coordinator/HPC Liaison, 651‐249‐2416, Virginia.gaynor@maplewoodmn.gov J3, Attachment 1 Packet Page Number 141 of 193 NOMINATING A SITE To Nominate Site for the Century Homes Program1.The HPC awards Century Homes every two years.2.Owners of homes that are turning 100 and 101 will be notifiedof the program and invited to participate. 3.Owners can also contact Maplewood’s HPC staff liaison toensure their home is included.To Nominate A Site for Local Designation 1.Owner completes application form (available at:maplewoodmn.gov/history).2.Staff and one HPC commissioner review application forcompleteness. 3.HPC reviews the application and makes recommendation.4.Public hearing and neighborhood notification.5.Maplewood City Council approves or denies designation.6.State Historic Preservation Office reviews the designation.Review Process for Designated SitesOnce a site has been designated locally or is on the National Register, when the owner wants to alter the property, in addition to regular required city reviews and permits, the project will go through a historic review. 1.Complete Historic Site Alteration Form and submit to Maplewood HPCstaff liaison.2.Heritage Preservation Commission reviews the form and plans and makesrecommendation. 3.Recommendation goes to City Council.The historic review is integrated into the regular planning process and schedule. To Nominate Your Site for National Register1.Visit www.mnhs.org/shpo/nrhp/nominations.php for detailedinformation.2.The state administers this program for sites in Minnesota. Youare encouraged to also contract Maplewood staff. The city is eligible to apply for grants to hire historians and/or architects to assist in preparing the nomination. NEED HELP? Please don’t hesitate to contact city staff if you have questions or are struggling with a nomination form. The nomination form requires some very specific information and staff may be able to help you pull that together. CONTACT: Virginia Gaynor, Natural Resources Coordinator/HPC Liaison, 651‐249‐2416, Virginia.gaynor@maplewoodmn.govEligibility Criteria for Local Designation(at least some of these must be met) 1.The property is associated with significant events or period that exemplifies broad patterns of cultural, political, economic or social history.2.The property is associated with a person or group that has significantly contributed to the history, culture or development of the city, state, ornation.3.The property’s character, interest or value is part of the history or cultural heritage of the city, state, or nation.4.The property embodies distinctive characteristics of an architectural or engineering type or style, or elements of design, detail materials,method of construction, or craftsmanship.5.The property exemplifies the work of master builders, engineers, designers, artists, craftsmen or architects.6.The property has yielded, or may be likely to yield, information important in prehistory or history.7.The property’s unique location or physical characteristic represents an established or familiar visual feature of a neighborhood or community.8.The property exemplifies a landscape design or development pattern distinguished by innovation, rarity, uniqueness or quality of design ordetail.J3, Attachment 1 Packet Page Number 142 of 193 1 Maplewood Local Designation Nomination Form Maplewood’s Local Designation program honors sites and structures in the city that are historically significant. Eligible properties must meet the following requirements: 1.Are at least 50 years old. 2.Meet at least one of the eligibility criteria in #7 below. 3.Are in habitable condition (if a building). 4.Have one or more of the elements of integrity (in Attachment 1) that enable the property to convey its significance. Please complete this application and submit it to: Virginia Gaynor, Maplewood Parks and Recreation Department, 1902 County Road B East, Maplewood, MN 55109. An electronic version may be sent to Virginia.gaynor@maplewoodmn.gov. If you have questions or need help completing this form, please contact Virginia Gaynor, 651‐249‐2416, Virginia.gaynor@maplewoodmn.gov. 1.Name of Property: Gladstone Savanna Neighborhood Preserve 2.Location Street and number: Southwest corner of Frost Avenue and English Street Maplewood , MN 55109 3.Property Owner: Name: City of Maplewood Address: 1830 County Road B East City/State/ZIP: Maplewood, MN 55109 4.Classification Public Private building site structure archeological site Number of resources on property Contributing Noncontributing __________ _______________ buildings __________ _______________ other 5.Function or Use: (single family home, church, business, etc.): Historic use was manufacture and repair of railroad cars; Current use is parkland. 6.Brief Description: The Gladstone Shops were built by the Lake Superior and Mississippi Railroad in 1887 and completed in early 1888 for $284,875.01. The Gladstone Shops were a typical 19th Century Industrial type of design and construction. This area became the center of Gladstone, which later became the City of Maplewood. All structures on the site were removed by 1979, but some foundations still remain underground. J3, Attachment 2 Packet Page Number 143 of 193 2 7.Eligibility Criteria this site meets (check all that apply) The property is associated with significant events or period that exemplifies broad patterns of cultural, political, economic or social history. The property is associated with a person or group that has significantly contributed to the history, culture or development of the city, state, or nation. The property’s character, interest or value is part of the history or cultural heritage of the city, state, or nation. The property embodies distinctive characteristics of an architectural or engineering type or style, or elements of design, detail materials, method of construction, or craftsmanship. The property exemplifies the work of master builders, engineers, designers, artists, craftsmen or architects. The property has yielded, or may be likely to yield, information important in prehistory or history. The property’s unique location or physical characteristic represents an established or familiar visual feature of a neighborhood or community. The property exemplifies a landscape design or development pattern distinguished by innovation, rarity, uniqueness or quality of design or detail. 8. Historic context (check all that apply, see Maplewood’s Historic Context Study for more information) Native American and Early Settlement Agriculture and Farming Transportation: Wagon Wheels, Iron Rails, and Automobiles Cultural Life: Religion, Social Activities, Tourism, and Recreation Civic Life (schools, city services) Commerce and Industry Residential Architecture J3, Attachment 2 Packet Page Number 144 of 193 3 Attachments 1. Narrative Description of Property 2. Narrative Statement of Significance 3. Level of Significance 4. Narrative Statement of Integrity 5. Architectural History Survey/Inventory of Structures on Site 6. Maps 7. Historic Photographs of Former Buildings 8. Recent Photograph of Site 9. References 10. Archaeological Site Form J3, Attachment 2 Packet Page Number 145 of 193 4 Attachment 1 - Narrative Description of Property Gladstone Savanna Neighborhood Preserve is a 24-acre preserve at the southwest corner of Frost Avenue and English Street in Maplewood, Minnesota. This was once the site of the Gladstone Shops of the St. Paul and Duluth Railroad, which built and repaired locomotives and railway cars. No structures from the shops remain; this is an archeological site with many foundations from the Shops intact underground. In the late 1860’s, the Lake Superior and Mississippi Railroad was one of the first railroads built in Minnesota. By 1870, the tracks between St. Paul and Duluth were completed. This railroad later became the St. Paul and Duluth Railroad. In 1884, the Wisconsin Central Railway laid its east-west track across this line, creating a junction ½ block from the Gladstone Savanna site. Gladstone Depot was erected at this junction. Its name was later changed to Gloster to avoid confusion with Gladstone, Michigan. These railways no longer exist but both corridors are now trails—the Gateway State Trail, and the Vento Trail. The Gladstone Shops were constructed 1887-1888. The original shops in St. Paul were not adequate to service the railroad and the Gladstone site was selected because it was the closest site near St. Paul that was level and large enough. The Gladstone Shops were a grouping of several structures. They included a 25-stall roundhouse and a large building with erecting shop, machine shop, woodworking shop, wheel shop, tin shop, boiler shop, tool room, steam engine. Other structures on site included a 640’ deep well, blacksmith shop, paint shop, repair shop, store room and office, and various sheds. The main buildings were built of yellow brick in 19th Century Industrial Architectural style. The building of the Gladstone Shops opened the door for growth in the Gladstone area. In June 1886, Gladstone Land Company platted the area and built 50 frame and terra cotta dwellings for employees of the Gladstone Shops, the St. Paul Plow Works and other businesses. This area became the center of the community which later became Maplewood. The St. Paul and Duluth Railroad was acquired by the Northern Pacific Railroad in 1900. The shops remained in operation until 1915 and beginning in 1916 the buildings were leased by other companies. The storehouse and office were removed in 1917. The roundhouse was removed in the 1920’s. During the 1940’s most of the track, as well as the boiler room, engine house, and smoke stack were removed. A steel water tower was installed in the 1940’s. All remaining structures on the site were demolished in 1977-1979. In 2001, the well was located and was sealed. The City of Maplewood purchased the site for open space in 1995, and it became Gladstone Savanna Neighborhood Preserve. Maplewood City Council approved a Site Master Plan in 2011. Prior to construction of trails and soil remediation in 2012, a ground-penetrating radar study documented foundations from the roundhouse and the eastern wall of the machine shop. That study was followed by archeological monitoring and visual reconnaissance, which documented 37 features including intact foundations. The Archeological Site Form is attached. The Preserve’s design thoughtfully reflects the site’s history and was designed to pique curiosity and excite people about the site’s industrial history. Trails are linear or broad sweeping arcs; patterns on some of the walkways mark where railroad tracks once crossed the site; a sitting area reflects the rays of the roundhouse; short grass prairie marks the former footprint of the main J3, Attachment 2 Packet Page Number 146 of 193 5 shop building and mid-height prairie plants recall the vegetation that flourished in this neighborhood during the heyday of the shops. Interpretive signage is being developed for the site. Once signs are installed, a person walking through Gladstone Savanna will better understand what once occupied this space and the present day design of the site will help them connect to and imagine the past. Attachment 2 - Narrative Statement of Significance (Explain which eligibility criteria in #7 above apply and why) This site is significant for the archeological features that remain underground from the Gladstone Shops that were built in 1887 and used to build and repair train cars through 1915. The following eligibility criteria make the site historically significant. a. The property is associated with significant events or period that exemplifies broad patterns of cultural, political, economic or social history. The Gladstone Shops site was one of the first industrial sites in Maplewood. It brought people to live in this area. The site’s archeological features are a testament to the economic activities that occurred on the site. b. The property’s character, interest or value is part of the history or cultural heritage of the city, state, or nation. This site was one of the first industrial sites in Maplewood. It spurred residential and economic development in the area and is part of the historic center of Maplewood. In addition, the site plays a role in Minnesota’s transportation history, since the shops served the rail line from St. Paul to Duluth, which impacted economic development and patterns of growth in the state. c. The property embodies distinctive characteristics of an architectural or engineering type or style, or elements of design, detail materials, method of construction, or craftsmanship. While no structures remain above ground, foundations on the site provide examples of industrial design, construction and materials from the late 1880’s. d. The property has yielded, or may be likely to yield, information important in prehistory or history. This archeological site has provided information on construction and materials used in industrial buildings in the late 1800’s. It is believed additional archeological features exist, which have not yet been documented. The site has potential to yield historical information related to railroad districts in Minnesota, including but not limited to construction and engineering practices and historic economic and environmental processes. J3, Attachment 2 Packet Page Number 147 of 193 6 Attachment 3 -- Level of Significance Indicate significance of the site for any of the following that apply and explain why. a.Neighborhood. This site is in the heart of the Gladstone neighborhood, a neighborhood that identifies with the area where the Glads tone Shops were located. Without the Gladstone Shops the area might not have developed when it did and as it did. b.City of Maplewood. The Gladstone Shops provided jobs that brought people to settle in this area. This area is considered by many to be the historic center of Maplewood due to early industry and residential development. c.Minnesota. The site is significant at the state level since the Gladstone Shops served the St. Paul and Duluth Railway. The railway linked St. Paul and Duluth, creating a fast and efficient connection between Lake Superior and the head of navigation on the Mississippi River. This influenced development and settlement patterns in the state. d.National. The site is potentially of national significance in its ability to yield historical information related to railroad districts in Minnesota, including but not limited to construction and engineering practices and historic economic and environmental processes. Attachment 4 -- Narrative Statement of Integrity Integrity refers to the ability of a property to convey its significance. Address each of the following (your site does not have to meet all these to qualify). 1)Location. This site has integrity of location. Foundations exist underground in the location where they were constructed. 2)Design. This site has integrity of design. The archeological investigations documented foundations that correspond to historic maps showing the layout of buildings on the site. There were some areas of rubble that were not in situ foundations, but foundations from the roundhouse, and an excavated foundation of the machine shop wall, matched the historic spatial arrangement of the buildings on the site and were intact. 3)Setting. This site has integrity of setting. The site was selected for the Gladstone Shops because it was a large, flat area close to St. Paul. It remains today a large, flat, relatively open area. The site has been restored to native prairie and savanna, which were the predominant vegetation here when the shops were built. 4)Materials. This site has integrity of materials. The archeological investigation documented different types of foundations including: limestone blocks, limestone slabs, poured concrete slabs, as well as some brick and mortar and concrete foundations. 5)Workmanship. This site has integrity of workmanship. The archeological investigation documented three different types of foundation construction. This has potential to add to construction knowledge of late 19th century industrial buildings. 6)Feeling. The site does not have integrity of feeling. Today it is a peaceful parkland. During its use as the Gladstone Shops, it would have been occupied by large brick buildings, tracks, railway cars, and would have been noisy and smelly. 7) Associational. The site does not have integrity of association. J3, Attachment 2 Packet Page Number 148 of 193 7 Attachment 5 -- Architectural History Survey/Inventory of Structures on Site Overall Complex 1. Year built Started in 1887, completed in 1888 2.Design/style 19 th Century Industrial 3.Materials Common inexpensive yellow brick, foundations of concrete and limestone 4.Condition All structures removed by 1979. Foundations of some buildings exist underground. 5.Safety Concerns A well on site has been located and properly sealed. Contaminated soil has been removed or covered with clean soil. 6.Historical use Railroad Repair Facility and manufacturing facility of railroad cars 7.Current Use Park, nature preserve, and historic interpretation Historic site plans show location of former structures on the site. There is discrepancy in names assigned to the various buildings in the plans. A 1905 Plan (shown in Attachment 6) lists sizes and material of structures and includes several sheds and frame buildings in addition to the main shops. All buildings were removed from the site by 1979. The chart below lists approximate removal dates for key buildings. Former Structures Year Removed Roundhouse By 1920’s Storehouse and Office 1917 Boiler shop 1940’s Engine house 1940’s Smoke stack 1940’s Machine shop 1977-1979 Erecting shop 1977-1979 Woodworking shop 1977-1979 Wheel shop 1977-1979 Paint shop 1977-1979 Repair shop 1977-1979 Blacksmith Shop 1977-1979 Well house 1977-1979 Archeological investigation was done on the site in 2012, prior to and during soil remediation and trail construction at the site. 1.Archaeo-Physics, LLC. A Non-Invasive Archeological Investigation at the Gladstone Savanna Neighborhood Preserve and Gloster Park. This study used ground-penetrating radar to document foundations of the roundhouse and buildings on the eastern portion of the site. Information is available at www.archaeophysics.com/gladstone/index.html, and the full report is available from Maplewood Parks and Recreation Department. 2.Ollila, Laurie. Archaeological Monitoring and Visual Assessment for the Gladstone Savanna Neighborhood Preserve and Gloster Park Project. This study documented archeological features that were visible on the soil surface prior to and during site improvements in 2012. The map of features is included in Attachment 6 and the J3, Attachment 2 Packet Page Number 149 of 193 8 Minnesota Archeological Site Form for the Gladstone Shops is included as Attachment 9. The full report is available from Maplewood Parks and Recreation Department. Information on the well that serviced the site is documented in an article by Minnesota Ground Water Association newsletter, March 2003. The structure of the well was observed during sealing of the well in 2002. The well pit is about 8’ diameter, about 35’ deep, and has walls of limestone block. Below the well pit is an 8”-diameter steel well casing to depth of 259’, and a 4” liner casing is present from 139’ to 237’. Historically the well was an open hole in bedrock from 258-568’. When the well was sealed in 2002, a tremie pipe was installed to the bottom of the well and cement grout was pumped in to seal the well. A large steel water tower was added to the site sometime after 1945 and removed by 1979. J3, Attachment 2 Packet Page Number 150 of 193 9 Attachment 6 – Maps 1.Location 2. Historic Map of Neighborhood 3.Historic Layout of Site 4.Historic Site Plan from 1905 5.Archeological Features 6.Site Master Plan Location. Gladstone Savanna is at the Southwest Corner of Frost Avenue and English Street. J3, Attachment 2 Packet Page Number 151 of 193 10 Historic Neighborhood Map. J3, Attachment 2 Packet Page Number 152 of 193 11 Historic Layout of Site J3, Attachment 2 Packet Page Number 153 of 193 12 1905 Site Map J3, Attachment 2 Packet Page Number 154 of 193 13 Archeologic Features Map J3, Attachment 2 Packet Page Number 155 of 193 14 Site Master Plan J3, Attachment 2 Packet Page Number 156 of 193 15 Attachment 7 – Historic Photographs of Former Buildings Drawing of the roundhouse and shops Aerial photo of Shops site (from 1970’s) J3, Attachment 2 Packet Page Number 157 of 193 16 Most of the photos on this page and next were taken by William Schwietz Paint shop, erecting shop, and boiler shop Limestone walls of well pit exist underground Windows Door Wall construction Wall and roof detail J3, Attachment 2 Packet Page Number 158 of 193 17 Well house Wheel shop Boiler shop Woodworking shop Machine shop Erecting shop Blacksmith shop Repair shop J3, Attachment 2 Packet Page Number 159 of 193 18 Attachment 8 – Recent Photograph of Site Sitting area in location of former roundhouse J3, Attachment 2 Packet Page Number 160 of 193 19 References 106 Group. Cultural Resource Assessment for the Maplewood Gladstone Neighborhood Alternative Urban Areawide Review. Maplewood, Ramsey County, Minnesota, April 2005. Archaeo-Physics, LLC. A Non-Invasive Archeological Investigation at the Gladstone Savanna Neighborhood Preserve and Gloster Park. Prepared for the City of Maplewood, October 2012. Boulay, Pete. The Lost City of Gladstone. Privately published, 1997. Boulay, Pete. A Walking Tour of Gladstone. Not published; no date. Braun Intertec Corporation. Limited Phase I Environmental Site Assessment (for Gladstone), May 18, 2005. City of Maplewood. Gladstone Savanna/Gloster Park Master Plan. Available from http:/ / www.ci.maplewood.mn.us/index.aspx?nid==821, adopted 2011. City of Maplewood. Gladstone Neighborhood Redevelopment Plan, March 2007. Fudenberg, Sam. Historical Atlas of Early New Canada Township, Self-published, 2012. Husveth, Jason (of Critical Connections Inc.). Gladstone Savanna Site Analysis and Ecological Survey. City of Maplewood, April 2002. Jensen, Bob. Chronology of Gladstone Volunteer Fire Department, Not published; no date. Ketz, K. Anne and Andrea Vermeer, Amanda Adams, and Jennifer Bring.. Cultural Resources Assessment for the Maplewood Gladstone Neighborhood. Submitted by the 106 Group Ltd, Saint Paul, Minnesota, 2005. Maplewood Area Historical Society. Map of Ramsey County, 1946. Maplewood Heritage Preservation Commission. Historic and Significant Structures and Sites report, 2003. Ollila, Laurie. Archaeological Monitoring and Visual Assessment for the Gladstone Savanna Neighborhood Preserve and Gloster Park Project, City of Maplewood, Ramsey County, Minnesota (and Addendum). Prepared for the City of Maplewood, 2012. Ollila, Laurie. Minnesota Archeological Site Form for the Gladstone Shops. Prepared by Summit Envirosolutions, 2012. Sanborn Map Company. Sanborn Fire Insurance Maps for Gladstone, Minnesota. New York: Sanborn Map Company, September, 1927. Sarafolean, Pat. MDH, City of Maplewood, and Well Contractor Dig Deep to find Abandoned Railroad Well. Minnesota Groundwater Association Newsletter, March 2003. J3, Attachment 2 Packet Page Number 161 of 193 20 Schwietz, William T. The Gladstone Shops of the St. Paul and Duluth R.R. St. Paul, Minnesota, 1977. Schwietz, William T. Minnesota Railroads. St. Paul, National Railway Historical Society Northstar Chapter, 1985. J3, Attachment 2 Packet Page Number 162 of 193 Rev.: 7/1/09 MINNESOTA ARCHAEOLOGICAL SITE FORM OFFICE OF THE STATE ARCHAEOLOGIST Fort Snelling History Center, St. Paul, MN 55111 (612) 725-2729 SITE #: 21RA0070 Site Name: Gladstone Shops Agency/Field #: N/A (OSA assigns if New Site) X New Site Site Update OSA License #: 2012: 12-022 SHPO RC #: Type of Fieldwork: _X_ Reconnaissance/Phase I Date(s) of This Fieldwork: 6/18, 6/25, 7/5, and 8/23 (2012) ___ Evaluation/Phase II ___ Excavation/Phase III NRHP Status: Listed Determined Eligible CEF(106) CNEF(106) X Undetermined LOCATIONAL INFORMATION County: Ramsey City/Twp. Name: City of Maplewood SHPO Sub-Region: 4e (see map in instructions) USGS 7.5' Quadrangle Map (name and year): St. Paul East, Minn. 1967, revised 1993 Township: 29N Range: 22W Section: 16 ¼ Sections (at least 2): NE-SE Township: Range: Section: ¼ Sections (at least 2): Township: Range: Section: ¼ Sections (at least 2): UTM Coordinates: (less than 10 acres use center; over 10 acres define polygon around site; draw points on USGS) Zone: _15N_ Datum: ___ 1927 _X_ 1983 Method: ___ USGS Map _X_ GPS ___ Other Point 1: Easting 496082.82526074676 Northing 4982862.731404791 Point 2: Easting 496366.56427617476 Northing 4982862.563674701 Point 3: Easting 496382.3212621632 Northing 4982851.445995168 Point 4: Easting 496390.0773388278 Northing 4982629.266960104 Point 5: Easting 496082.68217759224 Northing 4982629.448098655 SITE CHARACTERISTICS Acreage: 22.1061 acres Site Dimensions: N-S 746.642 feet (227.58 meters) E-W 1,002.347 feet (305.52 meters) Maximum Cultural Depth (if known) _Unknown__ Site Description (√ all that apply, but only one check per line): single artifact lithic scatter X artifact scatter burial mound (number of mounds ) non-mound lone grave non-mound cemetery petroglyph pictograph petroform X surface features (list below) other: Surface Features (√ all that apply): earthwork X pit/depression X foundation/ruin other: Inferred Site Function (√ all that apply): habitation mortuary farm X industrial X transportation Other (list): unknown Current Land Use (list approximate % for all that apply): cultivated fallow commercial 100 % recreational industrial residential woodland grassland ____ water-covered other: Surface Visibility (list approximate % for all that apply): excellent X (50 to 75%) good fair poor/none Degree of Disturbance (list approximate % for all that apply or √ unassessed): minimal moderate heavy completely destroyed X unassessed Current Threats to Site: (√ all that apply or √ none known) erosion X development agricultural other: none known J3, Attachment 2 Packet Page Number 163 of 193 Rev.: 7/1/09 MINNESOTA ARCHAEOLOGICAL SITE FORM page 2 SITE #: 21RA0070 Site Name: Gladstone Shops Agency/Field #: N/A CULTURAL/TEMPORAL AFFILIATION (list all that apply by level of certainty: 1 = confirmed; 2 = probable or √ ”not determined”): Period: not determined Contact (1650-1837) Precontact (9500 BC - 1650 AD) X Post-Contact (1837-1945) Precontact Context: (list all that apply by level of certainty; if unable to discern specific context, √ here ) N/A Paleoindian Tradition not determined Folsom Lanceolate Point/Plano Clovis Eastern Fluted other: Archaic Tradition not determined Prairie Riverine Shield Lake-Forest other: Woodland Tradition not determined Fox Lake Laurel SE Mn Early C Mn Transitional Lake Benton Brainerd Blackduck-Kathio Psinomani/Sandy Lake Havana-Related SE Mn Late Rainy River Late other: Plains Village Tradition not determined Cambria Great Oasis Big Stone other: Mississippian Tradition not determined Silvernale other: Oneota Tradition not determined Blue Earth Orr other: Contact Context: (list all that apply by level of certainty; if unable to discern specific context, √ here ) N/A American Indian not determined Dakota Ojibwe other: Euro-American not determined British other: French Initial US Post-Contact Context: (list all that apply by level of certainty; if unable to discern specific context, √ here ) Indian Communities & Reservations (1837-1934) St. Croix Triangle Lumbering (1830s-1900s) Early Agriculture & River Settlement (1840-1870) X Railroads & Agricultural Development (1870-1940) Northern MN Lumbering (1870-1930s) Iron Ore Industry (1880s-1945) Tourism & Recreation (1870-1945) Urban Centers (1870-1940) Approximate Post-Contact Occupation/Site Formation Date(s): train repair facility ca. 1887 - 1910s Context Assignment/Dating Methods (√ all that apply): artifact type/style feature type radiometric relative stratigraphy geomorphology _ historic accounts (list) X historic maps (list) Northern Pacific Railway 1915 “Plan of Shops at Gloster, Minn.” 1”=50.’ Office of Chief Engineer, St. Paul, Minnesota. other(s) (specify): (For radiometric dates, attach photocopies of laboratory sheets if available.) MATERIALS PRESENT (√ all that apply): Basic Artifact Categories Ceramics Lithics Biological Remains Historic Materials Aboriginal projectile points animal X glass Euro-American other chipped stone tools human X metal debitage unidentified bone X brick ground/pecked stone seeds/nuts X other: limestone blocks FCR charcoal aboriginal copper wood J3, Attachment 2 Packet Page Number 164 of 193 Rev.: 7/1/09 MINNESOTA ARCHAEOLOGICAL SITE FORM page 3 SITE #: 21RA0070 Site Name: Gladstone Shops Agency/Field #: N/A Major Exotic Materials (√ all that apply): catlinite native copper Hixton orthoquartzite Knife River Flint obsidian other: Diagnostic Artifacts: Ceramics: Prehistoric Types/Wares/Temper Historic Prehistoric Lithics: Glass: Metal: Other: ENVIRONMENTAL DATA Current Topographic Setting (√ all that apply): Away from Water Riverine Lacustrine X general upland fan inlet/outlet terrace edge terrace/bluff top peninsula hilltop stream-stream junction island glacial beach ridge bluff-base isthmus rock outcrop cave/rockshelter general shoreline other: floodplain bog/slough/lake bottom other: other: Topographic Feature Name from USGS Map: _N/A______________________________________________ OWNERSHIP INFORMATION Source and Date of Ownership Information (e.g., plat map, county recorder's office, personal communication, etc.): City of Maplewood, 2012 Ownership Type (list approximate % for all that apply; if unknown √ here ): Federal State X Local (public) Tribal Private Land Owner (name and address if known): City of Maplewood, 1830 County Road B East, Maplewood, MN 55109 CURRENT INVESTIGATION INFORMATION Methods/Techniques Employed (√ all that apply): informant report small diameter soil coring (≈ 1" diameter) X surface survey shovel testing formal test units mechanical testing max. test depth geomorphological survey (specify): geophysical survey (specify): other: Informant Name and Address (if known): N/A Known Collectors/Collections: N/A Artifact Repository (name and accession numbers or repository agreement number): N/A Most Recent Survey Report – Title, Author, Date: Ollila, Laurie 2012 Archaeological Monitoring and Visual Assessment for the Gladstone Savanna Neighborhood Preserve and Gloster Park Project, City of Maplewood, Ramsey County, Minnesota. Prepared for the City of Maplewood. Ollila, Laurie 2012 Addendum for the Archaeological Monitoring and Visual Assessment for the Gladstone Savanna Neighborhood Preserve and Gloster Park Project, City of Maplewood, Ramsey County, Minnesota. Prepared for the City of Maplewood. Major Previous Bibliographic Reference(s) to Site: Schwietz, William T. 1977 The Gladstone Shops of the St. Paul and Duluth R.R. St. Paul, Minnesota. Principal Investigator (name and affiliation): Laurie Ollila, M.A., RPA; Summit Envirosolutions, Inc. J3, Attachment 2 Packet Page Number 165 of 193 Rev.: 7/1/09 MINNESOTA ARCHAEOLOGICAL SITE FORM - CONTINUATION SHEET page 4 SITE #: 21RA0070 Site Name: Gladstone Shops Agency/Field #: N/A ADDITIONAL INFORMATION (Reason for Update or Survey, Location, Site Characteristics, Materials Present, Setting, Archaeological Methods, etc.; attach extra sheets as needed.) The Gladstone Shops were constructed in association with the St. Paul and Duluth Railroad beginning in 1887. They originally comprised a 25-stall roundhouse; a large shop building containing a builder shop, machine shop, tin shop, tool room, kettles, steam engine room, boiler room, shavings room, wheel shop, two wood shops, and an erecting shop; a paint shop; a combination store room and office building; a repair shop; a blacksmith shop; a brass foundry; a gas house; turn tables; a 100’ smokestack; a transfer table; a sand bin; a 640-foot-deep well; a water tank; a dryer and sand shed; lumber sheds; iron bins; privies; coal sheds; iron and bolt sheds; and repair tracks. The St. Paul and Duluth Railroad was acquired by the Northern Pacific Railroad in 1900. The shops remained in operation until the early twentieth century, and were leased by various other companies beginning in 1916. During the 1940s, most of the track, as well as the boiler room, engine room, smoke stack, and roundhouse were removed from the site, and a steel water tower was installed. By 1980, the remaining shops and structures on the site had been demolished. Archaeological monitoring and visual reconnaissance was conducted in June and July of 2012. During the investigation, 37 features were identified. Monitoring A foundation (Feature 37, F37) was identified running north-to-south through the center of the excavation area approximately 50 centimeters (19.7 inches) below the ground surface. This foundation was composed of stacked limestone blocks that extended to a depth of approximately 2.2 meters (7.22 feet) and rested upon a wider limestone base. Measurements of this base could not be obtained due to excavation constraints. Each limestone block measured approximately 90 to 95 centimeters (35.4 to 37.4 inches) wide, 45 to 50 centimeters (17.7 to 19.7 inches) tall, and 3 meters (9.8 feet) long. This foundation is in the approximate location of the eastern wall of the machine shop as depicted on an 1891 historical map and visible on a 1940 aerial photograph of the project area. Two distinct soil profiles were observed during the removal of the contaminated soil from the excavation area. The eastern half of the excavation area immediately east of the foundation contained a thin layer of organic debris and grass, beneath which was an approximately 50-centimeter (19.7-inch)-thick horizon of shiny, black, and brittle-looking loam-based soil with an abundance of burned and highly fragmented coal and occasional metal fragments was noted. Beneath this contaminated layer, a horizon of homogenous sand was encountered. This sand was typically light brown in color, though in the northeast quarter of the excavation area the soil transitioned from light brown sand to a medium brown sand containing cobbles. Although the soil remediation plan only required the excavation to extend to four feet below the ground surface, additional soil removal at the southern end of the excavation area revealed that the light brown sand extended to approximately 2.7 meters (8.9 feet) below the ground surface and rested directly upon a very black, dense, clay-based soil. The sand was likely brought into the area to build-up and/or level off the landscape in advance of the construction of the railroad facilities, and the accumulation of contaminated soils above it resulted from years of industrial operations associated with engine and boxcar construction, maintenance, and modification. The western half of the excavation area immediately west of the foundation exhibited a thin layer of organic debris and grass beneath which heavily mottled soils containing building debris including limestone, brick, mortar, and ferrous fragments, and a steel cable were observed. In the southwest quarter of the excavation area, these mottled soils continued to the final excavation depth of four feet below the ground surface, though the density of construction debris decreased significantly with depth. In the northwest quarter of the excavation area, sandy, lighter-colored soils similar to those observed in the eastern half of the excavation area were noted directly beneath the mottled horizon at a depth of approximately four feet below the ground surface. Additionally, a lens of ash measuring up to 10 centimeters (3.9 inches) thick and 1 meter (3.28 feet) wide was observed near the center of the western wall of the excavation area approximately 1 meter (3.28 feet) below the surface. The heavily disturbed appearance of the soils and abundance of building materials in this portion of the excavation area suggests that the machine shop was backfilled with demolition debris when the building was torn down during the late 1970s. Visual Reconnaissance At the time of the reconnaissance, a large portion of the eastern half of the project location had recently been cleared of mature trees and other vegetation, resulting in the deposition of a loamy and woody layer of organic material across the eastern half of the APE. This layer ranged from a few centimeters thick to over a foot in depth. The western half of the project area contained low, scrubby grasses, which afforded less than 10 percent ground surface visibility. Dense trees, shrubs, and undergrowth bordered the eastern and southern ends of the APE, and a shallow ditch containing utilities was J3, Attachment 2 Packet Page Number 166 of 193 7/1/09 MINNESOTA ARCHAEOLOGICAL SITE FORM - CONTINUATION SHEET page 5 SITE #: 21RA0070 Site Name: Gladstone Shops Agency/Field #: N/A present along the south side of Frost Avenue. During the walkover, 36 additional features were identified. Due to the contaminated nature of the site, artifacts were not collected. Several features associated with the former roundhouse were identified during the survey. Features 1 through 4 (F1 - F4) and Features 30 through 34 (F30 – F34) comprise exposures of poured concrete slabs located in the vicinity of the former roundhouse. At the time of the survey, all of the concrete slabs were at least partially covered by soil, so obtaining exact measurements of individual slabs was not always possible. Two distinct slab types were identified. The first type of slab was very regular in shape, measuring approximately 35 centimeters (13.8 inches) wide and up to 2 meters (6.6 feet) long. These slabs were arranged end-to-end in a linear fashion and radiated outward from the location of the former roundhouse turntable. Features 30 through 31 are four such sets of slabs that are roughly parallel with each other and measure approximately 2.4 to 3.0 meters (8 to 10 feet) apart. The distance between the sets suggests that they may have served as wall and/or partition sills between each locomotive bay. It was noted that the location of the former turntable appeared somewhat lower than the surrounding landscape, and contained a large cottonwood tree. At the time of the survey, the western edge of Feature 4 was visible. It was revealed that the 10-centimeter (3.9-inch)-thick, linear slabs actually rested directly upon several courses of yellow brick with mortar that extended to an unknown depth. The second type of slab was noticeably wider and broader than its more linear counterpart, and appeared to bridge the gap between some, but not all, of the linear slab arrangements. These broader slabs may have served as part of the roundhouse floor, an example of which was present between Features 31 and 32. Areas were these larger slabs were noticeably absent between the linear slabs may indicate the location of former maintenance pits that were typically situated between the track supports in each engine stall to allow railroad workers to access the underside of the locomotive engines. Features 5 through 8 (F5 – F8) are comprised of long, linear slabs of limestone arranged end-to-end that radiate outward from the roundhouse turntable. Each individual slab measured up to 1 meter (3.28 feet) wide and 3 meters (9.8 feet) long. Abundant coal and slag fragments were observed around Feature 5, and window glass fragments and red and yellow brick fragments were noted near the southeast corner of the feature. An exposed edge of Feature 6 revealed that the limestone block rested upon a foundation of brick, mortar, and concrete. The more robust construction of these features suggests that they likely functioned as roundhouse foundations. Feature 35 (F35) comprises two irregularly-shaped poured concrete slab fragments located within the vicinity of the former roundhouse. The easternmost slab fragment measured approximately 1.45 meters (4.75 feet) east-west by 1 meter (3.28 feet) north-south and 40 centimeters (15.75 inches) thick. The westernmost concrete slab was flush with the ground surface and measured approximately 90 centimeters (35.4 inches) square. Feature 36 (F36) is another roundhouse foundation exhibiting a different construction technique than the previously described features. In this instance, an approximately 20-centimeter-thick “cap” of small limestone fragments cemented together rested upon a lower foundation composed of either additional concrete or bricks encased in mortar. The northern and southern ends of the feature disappeared beneath the soil, and their end points could not be determined. Overall, the exposed portions of the feature measured approximately 89 to 95 centimeters (35 to 37.4 inches) wide and 25 meters (82 feet) long. Two distinct concentrations of railroad ties, identified as Features 9 and 13 (F9, F13), were identified in the project area. Feature 9 comprises a series of three in-situ railroad ties that are flush with the ground surface. The largest tie measures approximately 1.3 meters (4.3 feet) long and 29 centimeters (11.4 inches) wide. The location of these ties corresponds with east-west-running tracks near the southeast corner of the roundhouse as illustrated on the 1891 historical map of the APE. Feature 13 is a pile of railroad ties located in the western half of the project area, many of which are no longer in- situ. Two features were identified in proximity to iron bins included as features in the CAD file provided by the City. Whether these features are associated with historical or modern activities at the site is unclear, however. Feature 10 (F10) comprises an area of blackened, and likely burned, debris that measures approximately 4.1 meters (13.4 feet) east-west and 7.2 meters (23.6 feet) north-south. Approximately 6.7 meters (22 feet) west of Feature 10, a small pile of various metal objects, including sheet metal fragments, bolts, screws, washers, and railroad spikes was observed. Feature 28 (F28) is located approximately 11.3 meters (37 feet) south of Feature 10 and appears to be an area of melted tar or other similar substance that measures approximately 2 meters (6.6 feet) east-west by 1 meter (3.28 feet) north-south. The vegetation in this portion of the project area was low and scrubby, and a greater abundance of coal was visible on the ground surface. J3, Attachment 2 Packet Page Number 167 of 193 Rev.: 7/1/09 MINNESOTA ARCHAEOLOGICAL SITE FORM - CONTINUATION SHEET page 6 SITE #: 21RA0070 Site Name: Gladstone Shops Agency/Field #: N/A Feature 11 (F11) is a depression in the location of the site well as depicted on historical maps of the project area. The depression measures approximately 3.1 meters (10.2 feet) east-west by 2.9 meters (9.5 feet) north-south and is approximately 60 centimeters (23.6 inches) deep. In 2001, the well was sealed in accordance with Minnesota regulations in an effort to protect groundwater resources. A small portion of the original well wall as well as modern reinforcing blocks were visible during the survey. Feature 12 (F12) is a small, grassy depression that is approximately 1 meter (3.28 feet) square and 5 centimeters (2 inches) deep situated in the southeast corner of the site. It is unclear whether this feature is associated with a privy formerly located approximately 24.7 meters (81 feet) to the northeast. Several irregularly-shaped asphalt pads (Features 14, 15, 21, 24, 25, and 27) (F14, F15, F21, F24, F25, F27) were noted across the APE. These features ranged in size from 0.25 to 36 square meters (0.82 to 118 square feet) and are likely associated with activities on the property dating to the mid twentieth century. Feature 16 (F16), a partial utility pole, was noted in the southwest corner of the site. The remaining stump measures approximately 1.2 meters (3.9 feet) tall from the ground surface and 24 centimeters (9.4 inches) in diameter. It could not be determined when this pole was installed, and this portion of the site is obscured by tree cover on the 1940 aerial photograph of the project area. Features 17 and 19 (F17, F19) are two square concrete pads identified along the southern edge of the APE. Each pad measures approximately 1.25 meters (4.1 feet) square and contains a slightly recessed center within which up to four 3- centimter (1.2-inch)-diameter bolts are embedded. Feature 17 is flush with the ground surface. Feature 19 has a beveled exterior edge, and is exposed approximately 14 centimeters (5.5 inches) above the ground surface. Feature 18 is a concrete block measuring approximately 2.14 meters (7 feet) long, 61 centimeters wide (24 inches), and 25 centimeters (9.8 inches) high. It also contains a recessed center with bolts and is located approximately 5.5 meters (18 feet) southeast of and 6.5 meters (21.3 feet) southwest of Features 17 and 19, respectively. Although the function of these concrete features is uncertain, they are situated in the vicinity of a series of several small, unidentified structures visible near the southern end of the project area on a 1940 aerial photograph of the APE. In the southeast corner of the project area, a grassy depression (Feature 20, F20) measuring approximately 1 meter (3.28 feet) east-west and 2 meters (6.6 feet) north-south was noted. This feature is in the approximate location of a combination storeroom and office building depicted on the historical maps of the site. It was also noted that in the vicinity of the former storeroom and office building, trees were noticeably absent; this may indicate the presence of additional subsurface features in this portion of the project area. Feature 22 (F22) is a vegetation-filled rectangular depression that measures approximately 4 meters (13.1 feet) north-south by 2 meters (6.6 feet) east-west, and approximately 90 centimeters deep. A concentration of slag was noted in the vicinity of the depression, and, based on its location in comparison with historical maps, may be associated with a former brass foundry. Approximately 4.8 meters southwest of Feature 22, another small depression, Feature 23 (F23), is present. This feature measures approximately 4.5 meters (15.7 feet) east-west by 3.5 meters (11.5 feet) north-south and up to 50 centimeters (19.7 inches) deep and is also in proximity to the former location of a privy located just west of the foundry. Feature 26 (F26) is a metal pipe measuring approximately 28 centimeters (11 inches) in diameter and located in the northwest corner of the APE. This pipe is located immediately west of an access road visible on the 1940 aerial of the project area, and may have functioned as a culvert. A limestone fragment identified as Feature 29 (F29) and measuring approximately 44 centimeters (17.3 inches) east-west by 36 centimeters (14.2 inches) north-south was noted in the vicinity of the erecting shop and turntable as depicted on the 1891 map of the project area. It could not be determined whether this limestone fragment was in-situ or not, but since it appeared to be level with the ground surface, unlike many of the other limestone fragments observed across the site, it was assigned a feature number. Additional limestone fragments not appearing to be in-situ were noted just north of Feature 29. Other cultural materials noted but not collected across the project area included a large piece of sheet metal, decorative glass fragments, window glass fragments, water pipe segments, a horseshoe fragment, numerous yellow brick, limestone, and mortar fragments, and railroad spikes. One of the complete yellow bricks had “Evan & Howard, St. Louis” stamped into it. Along the southeastern edge of the project area, the landscape appeared have been built-up, and a distinct edge to the landform was visible. Additional soil was likely deposited in this portion of the site in advance of track installation. J3, Attachment 2 Packet Page Number 168 of 193 Rev.: 7/1/09 MINNESOTA ARCHAEOLOGICAL SITE FORM - CONTINUATION SHEET page 7 SITE #: 21RA0070 Site Name: Gladstone Shops Agency/Field #: N/A In August of 2012, excavation activities related to trail installation in the park unearthed abundant building debris fragments in the vicinity of the railroad roundhouse. An additional site visit was conducted to assess site damage and the impact of the disturbance on overall site integrity. A visual assessment of the site following the aforementioned excavation activities was conducted in September of 2012. During the assessment, it was observed that a 2 to 4 meter (6.6 to 13.2 foot) wide swath had been excavated in the locations of the trail segments across several portions of the site. Immediately west of a trail segment in the northeast corner of the site, four large push piles of building debris, designated A through D, were present. These piles are described in detail below. Disturbance to the remaining portions of the site appeared to be minimal. Push Pile A measured approximately 8 meters (26.2 feet) west-to-east by 4 meters (13.1 feet) north-to-south and approximately one meter (3.3 feet) high and was situated just north of the former turntable. It was primarily comprised of large concrete, brick, and limestone foundation fragments. These fragments bore resemblance to portions of the roundhouse foundation identified during previous fieldwork at the site. Push Pile B measured approximately 7 meters (23 feet) in diameter and one meter (3.3 feet) high and contained mostly soil, with a few small fragments of brick, limestone, and concrete. This pile was situated just northwest of the former turntable. Push Pile C, located near the northeast corner of the former roundhouse, contained a high percentage of limestone fragments exhibiting beveled (finished) edges. Concrete fragments were also abundant in this pile, which measured approximately 7 meters (23 feet) west-to-east by 3 meters (9.8 feet) north-to-south and 0.6 meters (2 feet) high. Push Pile D measured approximately 5 meters (16.4 feet) in diameter and 0.6 meters (2 feet) high. It was situated near the south end of the former roundhouse and contained several large slabs of limestone. Other large limestone slabs tentatively identified as roundhouse foundations were identified in the vicinity of this push pile during previous fieldwork at the site. The contractor noted that the actual depth of the excavation activities had varied across the site depending on soil conditions, and that in some instances the excavation extended several feet below the ground surface. The contractor also stated that no attempt to separate the building debris by material type had been made during its removal; rather the soil and debris had simply been pushed into piles just outside of their general location of origin. The presence of building debris and foundation fragments similar in nature to and in the general locations of the previously identified features associated with the roundhouse suggests that excavation activities likely disturbed portions of the roundhouse foundation, though the actual damage to the foundation appears to have been limited to the trail corridor. Some of the observed debris may have also been derived from activities related to the demolition of the buildings on the property during the 1940s through the 1970s. Based on the limited scope of site disturbance and localized damage to the roundhouse foundation, the integrity of the site does not appear to have been significantly affected. Thirty seven features were identified within the APE during the archaeological monitoring and visual assessment of the site, including intact foundations and depressions. Of these, Features 1 through 9, Feature 11, Feature 13, Features 17 through 19, and Features 29 through 37 are identifiable as foundations or other features associated with the St. Paul and Duluth Railroad Gladstone shops and roundhouse, which were in use prior to 1951. Features 12, 20, 22, and 23 are depressions that are indicative of the presence of subsurface features also likely associated with the Gladstone Shops, as is the sunken area in the vicinity of the former turntable. Additional archaeological investigation at the site, such as shovel testing and/or formal unit excavation, may provide further insight into feature identification, site integrity and development, and the ability of the site to yield important historical information related to railroad districts in Minnesota, including, but not limited to, construction and engineering practices and historic economic and environmental processes. The railroad corridor in which the shops complex is historically significant. If it is determined that the features identified during the survey are associated with the NRHP-eligible St. Paul and Duluth/Northern Pacific railroad corridor historic district during its period of significance, and if they have not been heavily disturbed, they may be recommended as eligible for listing in the NRHP as contributing elements to the railroad corridor historic district and would be recommended as eligible as a railroad maintenance station district for listing in the NRHP under Criterion A. J3, Attachment 2 Packet Page Number 169 of 193 Rev.: 7/1/09 MINNESOTA ARCHAEOLOGICAL SITE FORM - CONTINUATION SHEET page 8 SITE #: 21RA0070 Site Name: Gladstone Shops Agency/Field #: N/A If site 21RA0070 includes more than two features whose historical function can be determined, are known to have been owned and operated by the St. Paul and Duluth Railroad, and have not been heavily disturbed, the site may be recommended as eligible for listing in the NRHP under Criterion D for its potential to provide important information under the research theme of landscape history and development. If the subsurface components of the roundhouse where different technologies would have been utilized to complete engine repairs are intact, 21RA0070 would also be recommended as eligible for listing in the NRHP under Criterion D for its potential to provide important information under the research theme of technological change and adaptation, regardless of the significant of the railroad corridor. In addition, if structural remains and artifact deposits associated with the office and/or privies be identified beneath the ground surface, the site would also be recommended as eligible for listing in the NRHP under Criterion D for its potential to provide important information under the research theme of social group identity, behavior, and interaction, regardless of the significance of the railroad corridor. Form Completed By (name and date): Laurie S. H. Ollila, Summit Envirosolutions, Inc., April 1, 2013 MAPS: Attach/include original scale copy of 7.5’ USGS map with site location clearly outlined or designated. Attach a sketch map if surface features present, if sub-surface testing done, or if complicated boundaries/setting. Sketch map must have re-locatable datum, scale, north arrow, and legend if symbols are used. J3, Attachment 2 Packet Page Number 170 of 193 Map adapted from USGS 7.5 minute topographic map(s): St. Paul East and White Bear Lake West, MN; T 29N, R 22W, Section 16 Figure X Site Location 21RA0070 USGS Topo MapGladstone Shops Maplewood, Ramsey County, Minnesota 0 1,000 2,000Feet . File: Fig3_1891map Summit Proj. No.: 2161-0001 Plot Date: 04-01-2013 Arc Operator: SJN Reviewed by: LSHO1 inch = 2,000 feet Site Location Legend SiteLocation J3, Attachment 2Packet Page Number 171 of 193 Map adapted from the 1891 map from The Gladstone Shops of the St. Paul and Duluth RR (Schwietz 1977). Figure X Site Location 21RA0070 1891 Insurance MapGladstone Shops Maplewood, Ramsey County, Minnesota &3 &3 ![ F19 AB C D F6 F36 F24 F1 F37 F21 F5 F2 F13 F10 F27 F14 F32 F22 F23 F8 F25 F11 F28 F20 F18 F29 Repair Tracks F15 F9 F34 F3 F30 F31F33 F35 F4 F17 F12 Iron Bins Wood Shop Lumber Pile Sand Bin ? Privy Lumber Shed ?Lumber Pile Iron and Bolt Shed Iron and Bolt Shed Brass Foundry Gas House Privy F7F26 F16 0 120Feet . File: Fig3_1891map Summit Proj. No.: 2161-0001 Plot Date: 04-01-2013 Arc Operator: SJN Reviewed by: LSHO1 inch = 133.333333 feet Site Location Legend SiteLocation Trail &3 Feature Feature Feature (approx. location) Push pile ![Tree Clearing Landform Depressed Area Excavation Additional Structure from CAD J3, Attachment 2Packet Page Number 172 of 193 Map adapted from USDA FSA NAIP Orthophoto, 2010; Ramsey County, Minnesota Figure X Site Location 21RA0070 2010 Aerial PhotographGladstone Shops Maplewood, Ramsey County, Minnesota &3 &3 ![ F19 AB C D F6 F36 F24 F1 F37 F21 F5 F2 F13 F10 F27 F14 F32 F22 F23 F8 F25 F11 F28 F20 F18 F29 Repair Tracks F15 F9 F34 F3 F30 F31F33 F35 F4 F17 F12 Iron Bins Wood Shop Lumber Pile Sand Bin ? Privy Lumber Shed ?Lumber Pile Iron and Bolt Shed Iron and Bolt Shed Brass Foundry Gas House Privy F7F26 F16 0 120Feet . File: Fig3_1891map Summit Proj. No.: 2161-0001 Plot Date: 04-01-2013 Arc Operator: SJN Reviewed by: LSHO1 inch = 133.333333 feet Site Location Legend SiteLocation Trail &3 Feature Feature Feature (approx. location) Push pile ![Tree Clearing Landform Depressed Area Excavation Additional Structure from CAD J3, Attachment 2Packet Page Number 173 of 193 J3, Attachment 3 Packet Page Number 174 of 193 For the Permanent Record Date: 03/27/2017 Agenda Item: J3 For the Permanent Record Date: 03/27/2017 Agenda Item: J3 For the Permanent Record Date: 03/27/2017 Agenda Item: J3 For the Permanent Record Date: 03/27/2017 Agenda Item: J3 For the Permanent Record Date: 03/27/2017 Agenda Item: J3 For the Permanent Record Date: 03/27/2017 Agenda Item: J3 For the Permanent Record Date: 03/27/2017 Agenda Item: J3 For the Permanent Record Date: 03/27/2017 Agenda Item: J3 For the Permanent Record Date: 03/27/2017 Agenda Item: J3 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works DATE: March 16, 2017 SUBJECT: Consider Approval of a Temporary Construction Easement in Favor of the Metropolitan Council at 2228 Maplewood Drive N, MCES Interceptor Pipe Rehabilitation, Project 16-32 Introduction The council will consider approving a temporary construction easement in favor of the Metropolitan Council for the rehabilitation of an interceptor sanitary sewer pipe located adjacent to the City owned parcel at 2228 Maplewood Drive North. Background / Discussion The City acquired the Keller Lake Convenience Gas Station parcel during the English/36 interchange project and has listed the property with a commercial broker. No serious offers have been made to date on the property and the City is moving forward with the asbestos abatement in the building and demolition in order to provide a blank slate for redevelopment on the site. Over recent months that Met Council approached the City with the need to acquire a temporary easement during the rehabilitation of its large diameter sanitary sewer interceptor pipe that runs along the western portion of the subject property. The Met Council has offered $17,800.00 for the rental of 17,180 square feet of land for an 18 month duration (offer letter attached). There is an option to extend an additional 6 months at a cost of $6,000.00. City staff including the City Attorney has reviewed the appraisal, offer letter, and the temporary easement document (attached) and recommends approval of granting the temporary easement in the terms outlined in the offer letter. Budget Impact The City will receive $17,800.00 from the Met Council and this revenue will be transferred into the English/36 Interchange Project Fund. At the end of the rental term the City will move forward with the sale of the property. During the 18 month rental period the City will finalize the plat of the parcel reflecting quit claim documents by MnDOT & Ramsey County in the City’s interest. City staff will also create a marketing brochure showing potential development scenarios on the vacant land. J4 J4 Packet Page Number 175 of 193 Recommendation It is recommended that the City Council consider approval of a temporary construction easement in favor of the Metropolitan Council at 2228 Maplewood Drive N as part of the MCES Interceptor Pipe Rehabilitation, Project 16-32. Furthermore, the City Council authorizes the Mayor and City Manager to sign the offer letter and easement signifying approval of granting said temporary construction easement. Attachments 1. Offer Letter 2. Temporary Construction Easement J4 J4 Packet Page Number 176 of 193 J4, Attachment 1 Packet Page Number 177 of 193 J4, Attachment 1 Packet Page Number 178 of 193 TEMPORARY CONSTRUCTION EASEMENT THIS EASEMENT AGREEMENT is made this ______ day of _________________, 2017, by and between the City of Maplewood, a Minnesota municipal corporation (“Grantor”) and the Metropolitan Council, a public corporation and political subdivision of the State of Minnesota (“Grantee”) hereinafter collectively referred to as the “Parties”. NOW THEREFORE, for valuable consideration, the Parties agree as follows: 1. Grant of Easement. Grantor, the owner of the property described on the attached Exhibit A, (the “Property”) in consideration of One Dollar and other good and valuable consideration to it in hand paid, the receipt of which is hereby acknowledged, does hereby grant, bargain, sell and convey to Grantee, its permittees, successors and assigns, the following described easements: Temporary Construction Easement A temporary, non-exclusive construction easement legally described on the attached Exhibit A (the “Temporary Construction Easement”) over, under and across the Property for the location, installation, construction, repair, replacement, maintenance, use, and operation of a sewer interceptor/lift station/meter. The Temporary Construction Easement includes the right of entry to return the following construction period to perform any necessary restoration activities in the easement areas, if weather prevents completion of such activities immediately following the construction period. Construction period means the next following 9-month period in which soil condition and temperatures are suitable for the restoration activities. Subsequent to the date of the Temporary Easement as written below, and until such temporary easement has expired, Grantor, its heirs, successors and assigns, will not erect, construct, or create any building, improvement, obstruction, perpendicular utility crossing, or structure of any kind, either above or below the surface of the easement area or plant any trees, or stockpile construction debris or construction equipment, or change the grade thereof of the easement area without the express written permission of the Grantee. J4, Attachment 2 Packet Page Number 179 of 193 2. Term of Temporary Easements. Said temporary easements shall commence on June 1, 2017 and, subject to paragraph 4 below, expire on November 30, 2018. 3. Extension Option of Temporary Easements and Payment. With respect to the term of the temporary easements, the Grantee shall have the option (Extension Option) to extend the term of this temporary easement for one (1) six (6) month period (Extension Term), in accordance with the following terms: (a) Such options shall be exercised by written notice (Extension Notice) from Grantee delivered to Grantor not less than thirty (30) days prior to the expiration of the term of this easement. (b) The Metropolitan Council shall pay Grantor the sum of $6,000.00 dollars upon exercise of the option for the Extension Term. All of the terms and provisions of this easement shall remain in full force and effect during the Extension Term. 4. Soil Compaction and Restoration. Unless otherwise agreed to in writing by Grantor, Grantee will make reasonable efforts to restore the easement areas including soil compaction to 95% of standard proctor density, matching the original surface grade as far as practicable, and restoration of the surface to like condition, either grass seeding or sodding, either paved or gravel surface restoration. 5. Covenant of Ownership. Grantor covenants that it is the lawful owner and is in lawful possession of the above described real estate and has lawful right and authority to convey and grant the easements described herein. 6. Notices and Demands. All notices, requests, demands, consents, and other communications required or permitted under this Temporary easement shall be in writing and shall be deemed to have been duly and properly given three (3) business days after the date of mailing if deposited in a receptacle of the United States mail, first class postage prepaid, addressed to the intended recipient as follows: Grantor: City of Maplewood 2228 Maplewood Drive N Maplewood, MN 55109 Attn: City Manager Grantee: Metropolitan Council 390 Robert Street North St. Paul, MN 55101-1805 Attn: Real Estate Office 7. The provisions and conditions of this easement shall be binding upon and inure to the benefit of the parties hereto and their successors and assigns, and shall constitute a covenant running with the land. J4, Attachment 2 Packet Page Number 180 of 193 GRANTOR: City of Maplewood, A Minnesota municipal corporation By:________________________________ Nora Slawik Its: Mayor STATE OF _______________ ) )ss. COUNTY OF _____________ ) The foregoing instrument was acknowledged before me this _________ day of ______________, 2017, by Nora Slawik, Mayor of the City of Maplewood, a Minnesota municipal corporation, on behalf of the corporation. ________________________________ Notary Public J4, Attachment 2 Packet Page Number 181 of 193 GRANTOR: City of Maplewood, A Minnesota municipal corporation By:________________________________ Melinda Coleman Its: City Manager STATE OF _______________ ) )ss. COUNTY OF _____________ ) The foregoing instrument was acknowledged before me this _________ day of ______________, 2017, by Melinda Coleman, City Manager of the City of Maplewood, a Minnesota municipal corporation, on behalf of the corporation. ________________________________ Notary Public J4, Attachment 2 Packet Page Number 182 of 193 GRANTEE: Metropolitan Council, a public corporation and political subdivision of the State of Minnesota By: ________________________________ Weston W. Kooistra Its: Regional Administrator STATE OF MINNESOTA ) )ss. COUNTY OF RAMSEY ) The foregoing instrument was acknowledged before me this _________ day of ________________, 2017, by Weston W. Kooistra, Regional Administrator of the Metropolitan Council, a public corporation and political subdivision of the State of Minnesota, on its behalf. ________________________________ Notary Public DRAFTED BY: Real Estate Office Metropolitan Council 390 Robert Street North St. Paul, MN 55101-1805 J4, Attachment 2 Packet Page Number 183 of 193 EXHIBIT A (Attach or as many exhibits as necessary) J4, Attachment 2 Packet Page Number 184 of 193 J4, Attachment 2 Packet Page Number 185 of 193 J4, Attachment 2 Packet Page Number 186 of 193 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Chief of Police DATE: March 20, 2017 SUBJECT: Report on Final Policy Implementation Recommended by the “Use of Force Workgroup” and Considerations for Community Involvement in the Future Introduction Following fifteen weeks of meetings by the Council-appointed “Use of Force Workgroup” and a wide range of policy recommendations, police department staff have completed the review and finalized the policy manual for publication on the department’s webpage. Background Policy Review: The Use of Force Workgroup reviewed approximately 200 pages of the police department’s policy manual. Considerable attention was given to the department’s body worn camera policy, mental health crisis response and police pursuit polices. In addition, the group gave much thoughtful consideration to issues related to racial equity, trust, and legitimacy. As you know, the group finalized their effort with development of a Prologue to the department’s policy manual, titled, “Community Guidance to Our Police Officers.” This document now holds its place in the beginning of the policy manual publication. Continued Citizen Engagement: One month ago, when the workgroup completed its responsibility with their delivery of their report, it was requested that consideration be given to next steps for citizen engagement in on-going involvement in police department oversight. With this request, Council directed that police staff consider and propose options for the Workgroup and interested members to continue their involvement in some form. Police department leadership considered various options, including the creation of a “Police-Civilian Review Commission” and a “Civilian Oversight & Advisory Commission.” Police-Civilian Review Commissions typically have the responsibility of reviewing disciplinary matters and recommending disciplinary action to the police chief and city manager. The theory is that civilian review allows citizens to give voice to and enforce standards of conduct in accordance with community expectations. While civilian-review discipline recommendations are non-binding, their recommendations are important mechanisms for police accountability. Civilian Oversight Commissions have the role of receiving established reports of department metrics and outcomes, including final disciplinary dispositions. Civilian Review and Oversight Commissions have entirely separate functions from the City’s Police Civil Service Commission, whose function is the establishment and oversight of the City’s sworn officer selection processes. The Civil Service Commission also has a statutory role of serving as a tribunal for due process in rare instances when collective bargaining is not the chosen route to disciplinary and J5 Packet Page Number 187 of 193 discharge grievance settlement. The Police Civil Service Commission does not take citizen complaints, nor do they have investigative authority over internal investigations. The Civil Service Commission has no input over the police budget and they have do not have direct authority over police operations or the police chief. After internal consideration, staff recommends creation of a Civilian Oversight and Advisory Commission (COAC). It is recommended that the COAC convene not less than three times annually. It is further recommended that the police chief be directed to convene meetings of the body of seven members, which shall be appointed by the City Council. At their meetings, the police chief or designee shall minimally report on the following: Department staffing changes, including hiring, pending retirements, promotions Budget expenditures, including single line items exceeding year-to-date expectations by more than 20% Number and types of complaints received since the last meeting of the body An overview of use of force, including the number of use of force encounters, levels of injury, discharge of a firearm (excluding dispatch of an injured or sick animal), repeat use of force encounters by employee, and levels of injury to officer or subject based on the use of force incident, if any. Overview of departmental efforts to promote full-spectrum officer wellness The details of the underlying incident and final disciplinary action imposed on any police department employee since the previous report Number of citations issued since previous report Number of custodial arrests since previous report Summarization of collected traffic stop data Personnel complainant race data, if known Use force data by race and gender Arrests by race and gender, as known Status of implementation of President’s Task Force on 21st Century Policing recommendations Overview of use and integration of crime analytics to drive departmental strategy Overview and summary of department training since previous report Recommendations for or substantial changes to policies pertaining to officer use of force, training, conduct, body camera use or other high-profile policy concerns, unless required by law. The report provided to the COAC shall be made available on the police department’s webpage as soon as practicable following the meeting. Annually, or as otherwise requested, the Chairperson of the COAC shall provide a briefing to the City Council summarizing its activities and observations. Finally, it is recommended that the City Council authorize staff to query members of the recent Use of Force Workgroup to determine interest and availability to continue service to the City and police department. Once the list of interested candidates is established, staff will bring the names for those interested back the Council for final appointment and determination of (staggered) term. Future Policy Changes: Workgroup members also reported concerns regarding future changes to department policy. As we discussed, going forward any substantive changes to J5 Packet Page Number 188 of 193 police department policy must be reported to the City Manager by the chief of police. All substantive policy changes will be included in the COAC’s annual briefing of the City Council. Budget Impact No adverse budget impact. Recommendation It is recommended that the City Council receive this report and adopt the resolution directing the establishment of the Civilian Oversight and Advisory Commission. Attachments 1. Resolution J5 Packet Page Number 189 of 193 CITY OF MAPLEWOOD RESOLUTION FOR THE ESTABLISHMENT OF A POLICE CIVILIAN OVERSIGHT & ADVISORY COMMISION WHEREAS, on July 11, 2016, the Maplewood City Council established a “Use of Force Workgroup” to foster effective, fair, and transparent police service delivery; and WHEREAS, the Workgroup, made up of a diverse cross-section of the Maplewood community, invested considerable time, energy, and effort reviewing the police department’s use of force policies and related consideration to police officer training, development, and wellness; and WHEREAS, the Workgroup completed its appointed task offering a range of policy and training recommendations along with recommendations for continued involvement and oversight of police operations, policy, training and outcome metrics; and WHEREAS, the police department has adopted the recommendations of the Workgroup and is publishing the policy manual in its entirety on the police department’s webpage. NOW, THEREFORE, BE IT RESOLVED, that the Maplewood City Council directs the establishment of a Council appointed seven-member Police Civilian Oversight and Advisory Commission, and further directs that: The Police Oversight and Advisory Commission shall be convened by the City’s police chief and will meet not less than three times annually; The police chief or their designee shall minimally provide the Police Oversight and Advisory Commission with an overview report of following: Department staffing changes, including hiring, pending retirements, promotions Budget expenditures, including single line items exceeding year-to-date expectations by more than 20% Number and types of complaints received since the last meeting of the body An overview of use of force, including the number of use of force encounters, levels of injury, discharge of a firearm (excluding dispatch of an injured or sick animal), repeat use of force encounters by employee, and levels of injury to officer or subject based on the use of force incident, if any. Overview of departmental efforts to promote full-spectrum officer wellness The details of the underlying incident and final disciplinary action imposed on any police department employee since the previous report Number of citations issued since previous report Number of custodial arrests since previous report Summarization of collected traffic stop data J5, Attachment 1 Packet Page Number 190 of 193 Personnel complainant race data, if known Use force data by race and gender Arrests by race and gender, as known Status of implementation of President’s Task Force on 21st Century Policing recommendations Overview of use and integration of crime analytics to drive departmental strategy Overview and summary of department training since previous report Recommendations for or substantial changes to policies pertaining to officer use of force, training, conduct, body camera use or other high-profile policy concerns, unless required by law; The police chief shall query members of the Workgroup and present back the Council the names of persons interested in serving as a member of the Police Oversight and Advisory Commission; Following the establishment of the Commission members and their respective terms, the Commission members shall elect one member to serve as Chairperson and one to serve as Vice Chairperson; Finally, on annual basis as determined by the City Manager, the Chair of the Police Civilian Oversight and Advisory Commission shall provide a briefing to the City Council summarizing its activities and observations. Passed and adopted the Maplewood City Council, this 27th day of March, 2017. Nora Slawik, Mayor ATTEST: Andrea Sindt, City Clerk J5, Attachment 1 Packet Page Number 191 of 193 MEMORANDUM TO: City Council Melinda Coleman, City Manager FROM: Mike Funk, Assistant City Manager / HR Director DATE: March 20, 2017 SUBJECT: City Manager Performance Evaluation a. Intent to Close Meeting (§13D.05 subd. 3a) Introduction The purpose of this agenda item is to review the City Manager Performance for the service period of November 16, 2015 through February 6, 2017. Background Ms. Coleman was appointed City Manager on November 10, 2014. On February 10, 2015, the City of Maplewood and Ms. Coleman entered into an Employment Agreement. According to the City of Maplewood Personnel Policies performance reviews should be scheduled on a regular basis, at least annually. Minnesota State Statute 13D.05 subd. 3a allows a public body to close a meeting to evaluate the performance of an individual who is subject to its authority. The public body shall identify the individual to be evaluated prior to closing a meeting. Ms. Coleman has the legal option to keep the meeting open, however, she has made no such request at this time. At its next open meeting, the public body shall summarize its conclusions regarding the evaluation. Budget Impact Section 4 of the Employment Agreement between Ms. Coleman and the City of Maplewood states, “The city agrees to increase Coleman’s salary and/or other financial benefits in such amounts and to such extent as the City Council may determine is desirable on the basis of an annual salary review. Adjustments are to be made on her anniversary date of February 6th of each calendar year…” While it is has been the city’s past practice and is generally customary to provide the city manager with an annual wage adjustment, Ms. Coleman has indicated that she is not seeking/requesting an adjustment in salary. Last year, the City Council approved an annual salary of $145,000 which was reflective of external/market comparisons. J6 Packet Page Number 192 of 193 Recommendation Procedurally, it is recommended the City Council close the regular meeting and go into a closed meeting to discuss the City Manager’s performance. The recommended motion should be stated as: “I move to close the regular meeting per Minnesota Statutes, section 13D.05, Subd 3(a), to evaluate the annual performance of Melinda Coleman, City Manager.” The City Council shall come out of closed session to summarize conclusions. Attachments A summary of the performance review appraisal form will be provided at the closed session. J6 Packet Page Number 193 of 193