HomeMy WebLinkAbout2017-03-13 City Council Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, March 13, 2017
City Hall, Council Chambers
Meeting No. 05-17
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Sign in with the
City Clerk before addressing the council. At the podium please state your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will then direct staff, as appropriate, to answer questions or respond
to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of the February 27, 2017 City Council Workshop Minutes
2. Approval of the February 27, 2017 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
b. Approval of Environmental and Natural Resources Commission 2016 Annual
Report
c. Proclamation for Kid City Day of Laughter
d. Recognition of Fire Department Retirement for Captain Mark Peterson
e. Recognition of Fire Department Retirement for Assistant Chief/Fire Marshal Butch
Gervais
f. Swearing In of New Fire Department Firefighter Eric Zappa
2. Council Presentations
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. Approval of Agreements for Hazelwood Medical Building LLC, Project 16-09
a. Cooperative Agreement with Ramsey County for Public Improvements
b. Development Agreement with Hazelwood Medical Building LLC
3. Approval of a Resolution Calling Public Hearing to Modify Development Program and TIF
District No. 1-13 for Frost English Village, 1957 English Street
4. Approval of a Temporary Lawful Gambling – Local Permit for the MN Waterfowl
Association East Metro Chapter, 1946 English Street N
5. Approval of a Temporary Lawful Gambling – Local Permit for the Knights of Columbus
Council #4374, 1725 Kennard Street
6. Approval of Travel for Mayor Slawik and Councilmember Smith with Gateway Corridor
Commission’s Gold Line Peer Region Trip
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Consider Approval of Resolution Providing for the Competitive Negotiated Sale of
$4,075,000 General Obligation Bonds, Series 2017A
2. Consider Approval of Resolution Providing for the Competitive Negotiated Sale of
$3,230,000 General Obligation Refunding Bonds, Series 2017B
3. Pond/Dorland Area Street Improvements, City Project 16-12
a. Consider Approval of Resolution Approving Plans and Specifications and
Advertising for Bids
b. Consider Approval of Resolution Ordering Preparation of Assessment Roll
4. Consider Approval of Purchase Agreement for 2494 Harvester Avenue East
5. Consider Community Conversations Format at City Council Meetings
6. Quarterly Report from Ron Batty, Maplewood Municipal Attorney
K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes.
M. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s
Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules,
everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that
when appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
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February 27, 2017
City Council Workshop Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30 P.M. Monday, February 27, 2017
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 5:35 p.m. by Mayor Slawik.
B. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Juenemann moved to approve the agenda as submitted.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Update on Business Engagement Program
Economic Development Coordinator Martin introduced the staff report. Emily Shimkus
from the St. Pal Area Chamber of Commerce gave the business engagement program
presentation and answered questions of the council.
2. Update on Use of Force Work Group Process
Police Chief Schnell gave the staff report and answered questions of the council. The
following members of the Use of Force Work Group addressed the council to introduce
themselves and give additional information about the work group.
Kay Hatlestad, Maplewood Resident
Lenna Scott, Maplewood Resident
Juan Wilson, Maplewood Resident
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Rita Brenner, Maplewood Resident
Melissa Sonnek, Community Agency Representative (Edgerton School)
Dave Mathews, Maplewood Resident
Sarah Lilja, Maplewood Resident
Staff was directed to come back with a report on final policy updates and adoption by the
end of March 2017; and coordinate with the City Manager to identify strategies and
develop a plan that explores the various options for ongoing community involvement in
and with the police department for the Use of Force Work Group. Staff was further
directed to look into a civilian review oversite committee.
F. ADJOURNMENT
Mayor Slawik adjourned the meeting at 6:37 p.m.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, February 27, 2017
City Hall, Council Chambers
Meeting No. 04-17
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:02 p.m. by Mayor Slawik.
Mayor Slawik reported on the city’s 60th celebration event that took place on Friday,
February 24th. Environmental & Economic Development Director Konewko gave
additional information about the event.
Mayor Slawik reported on the Kid City Laugh In event that will take place at the
Maplewood Community Center on Saturday, April 1, 2017.
B. PLEDGE OF ALLEGIANCE
Luke Millakowski, Senior Patrol Leader and Christopher Birkfield, Assistant Senior Patrol
Leader from Cub Scout Troop 461 led the council in the pledge of allegiance.
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following item was removed from the agenda:
J1 Hold Administrative Hearing to Consider Suspension or Revocation of Stargate Night
Club Liquor License, 1700 Rice Street.
Police Chief Schnell gave an update on why the item was pulled from the agenda.
The following items were added to the agenda under Appointments and Presentations,
Council Presentations:
City Wide Clean-Up
Panel Discussion with the League of Women Voters on Affordable Housing
Councilmember Smith moved to approve the agenda as amended.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
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E. APPROVAL OF MINUTES
1. Approval of February 13, 2017 City Council Workshop Minutes
Councilmember Juenemann moved to approve the February 13, 2017 City Council
Workshop Minutes as submitted.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Approval of February 13, 2017 City Council Meeting Minutes
Councilmember Juenemann moved to approve the February 13, 2017 City Council
Meeting Minutes as submitted.
Seconded by Councilmember Smith Ayes – All
The motion passed.
3. Approval of February 22, 2017 Special City Council Meeting Minutes
Councilmember Abrams moved to approve the February 22, 2017 Special City Council
Meeting Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Approval of Proclamation Declaring Heritage Day
Natural Resources Coordinator Gaynor gave the staff report. Environmental &
Economic Development/Parks & Recreation Director Konewko read the
proclamation declaring February 26, 2017 as Heritage Day. Bob Jensen, member
of the Maplewood Area Historical Society addressed the council to give a brief
history of the events leading up to the election 60 years ago.
Councilmember Juenemann moved to approve the proclamation declaring
February 26, 2017 as Heritage Day.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
b. Approval of Resolution Awarding 2016 Maplewood Heritage Awards
Natural Resources Coordinator Gaynor read the resolution awarding the 2016
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Maplewood Heritage Award to Lois Behm.
Mayor Slawik read the resolution awarding the 2016 Maplewood Heritage Award to
Joe Fox.
Councilmember Juenemann read the resolution awarding the 2016 Maplewood
Heritage Award to Mrs. Galbraith in recognition of her husband Albert Galbraith.
Councilmember Juenemann moved to approve the resolutions awarding the 2016
Maplewood Heritage Award to Lois Behm, Joseph Fox, and Albert Galbraith.
Resolution 17-02-1428
Awarding the
2016 Maplewood Heritage Award to Lois Behm
WHEREAS, Lois Behm was instrumental in the formation of the
Maplewood Area Historical Society and the city’s Historical Advisory
Commission; and
WHEREAS, Lois Behm has been an active member of the Maplewood
Area Historical Society, including serving as Treasurer; and
WHEREAS, Lois Behm prepared minutes for many years for the
Historical Advisory Commission and its successor the Heritage Preservation
Commission; and
WHEREAS, Lois Behm understood the value of and helped rescue the
new Canada township records; and
WHEREAS, Lois Behm has freely given her wisdom, time, energy, and
leadership for the benefit of the City of Maplewood.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of
the City of Maplewood, Minnesota and its citizens that Lois Behm is hereby
extended the Maplewood Heritage Award. The Maplewood Heritage Award is
an annual award recognizing an individual or group that has positively
influenced our City’s past or strengthened the preservation of Maplewood
history.
Resolution 17-02-1429
Awarding the
2016 Maplewood Heritage Award to Joseph Fox
WHEREAS, Joseph Fox was instrumental in formation of the Maplewood
Area Historical Society; and
WHEREAS, Joseph Fox has been an active member of the Maplewood
Area Historical Society, Ramsey County Historical Society, and numerous civic
groups; and
WHEREAS, Joseph Fox served on the Maplewood Parks and
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Recreation Commission from 1970-1985, a period that saw the establishment of
the Parks Acquisition and Development Fund and of the Maplewood Nature
Center; and
WHEREAS, Joseph Fox was a member of the Ramsey County Fair
Board for 50 years and manager for 30 years; and
WHEREAS, Joseph Fox has freely given his wisdom, time, energy, and
leadership for the benefit of the City of Maplewood.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of
the City of Maplewood, Minnesota and its citizens that Joseph Fox is hereby
extended the Maplewood Heritage Award. The Maplewood Heritage Award is
an annual award recognizing an individual or group that has positively
influenced our City’s past or strengthened the preservation of Maplewood
history.
Resolution 17-02-1430
Awarding the
2016 Maplewood Heritage Award to Albert Galbraith
WHEREAS, Albert Galbraith was the first president of the Maplewood
Area Historical Society and Historical Advisory Commission; and
WHEREAS, Albert Galbraith has been an active member of the
Maplewood Area Historical Society; and
WHEREAS, Albert Galbraith served as a member of the Gladstone
Redevelopment Task Force; and
WHEREAS, Albert Galbraith was instrumental in starting the Northeast
Soccer Association; and
WHEREAS, Albert Galbraith has freely given his wisdom, time, energy,
and leadership for the benefit of the City of Maplewood.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of
the City of Maplewood, Minnesota and its citizens that Albert Galbraith is hereby
extended the Maplewood Heritage Award. The Maplewood Heritage Award is
an annual award recognizing an individual or group that has positively
influenced our City’s past or strengthened the preservation of Maplewood
history.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
c. Approval of 2016 Heritage Preservation Commission Annual Report
Environmental & Economic Development/Parks & Recreation Director Konewko
introduced the staff report. Chair Pete Boulay addressed the council to the 2016
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Heritage Preservation Commission 2016 Annual Report.
Councilmember Juenemann moved to approve the 2016 Heritage Preservation
Commission Annual Report.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
d. Update on St. Paul Regional Water Services by Board Representative Will
Rossbach
Will Rossbach, SPRWS Board Representative addressed the council to give the
update on the SPRWS and answer questions of the council.
e. Presentation of Honorary Fire Chief Award to Ron Harris of Firehouse
Subs for his Dedication to Public Safety and Support of the Maplewood
Police and Fire Departments through the Firehouse Subs Public Safety
Foundation
EMS Chief Mondor gave the staff report and presented Ron Harris, owner of
Firehouse Subs with the Honorary Fire Chief Award. Ron Harris addressed and
thanked the council for the award.
f. Approval of the 2016 Planning Commission Annual Report
Commissioner Bill Kempe addressed the council to give 2016 Planning
Commission Report.
Councilmember Abrams moved to approve the planning commission’s 2016 annual
report.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
g. Approval of the 2016 Housing and Economic Development Commission
Annual Report
Chair Mark Jenkins addressed the council to give the 2016 Housing and Economic
Development Commission Annual Report.
Councilmember Juenemann moved to approve the Housing and Economic
Development Commission’s 2017 annual report.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
h. Council Calendar Update
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Assistant City Manager/Human Resource Director Funk gave the update to the
Council calendar.
2. Council Presentations
City Wide Clean-Up
Councilmember Juenemann reminded residence of the City Wide Clean-Up event that
will take place on Saturday, April 22, 2017.
Panel Discussion with the League of Women Voters on Affordable Housing
Councilmember Abrams reported on the LWV’s panel discussion on affordable housing
that took place in Roseville on Tuesday, February 21, 2017. Councilmember
Juenemann gave additional information about the panel discussion.
G. CONSENT AGENDA
Councilmember Juenemann moved to approve agenda items G1-G7.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 179,913.56 Checks # 99198 thru #99241
dated 02/14/17
$ 293,419.65 Disbursements via debits to checking account
dated 02/06/17 thru 02/10/17
$ 473,333.21 Total Accounts Payable
PAYROLL
$ 508,612.44 Payroll Checks and Direct Deposits dated 02/10/17
$ 1,031.53 Payroll Deduction check # 99102571 thru # 99102572 dated 02/10/17
$ 509,643.97 Total Payroll
$ 982,977.18 GRAND TOTAL
Seconded by Councilmember Abrams Ayes – All
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The motion passed.
2. Approval of a Temporary Lawful Gambling – Local Permit for the Church of
the Presentation of the Blessed Virgin Mary, 1725 Kennard Street
Councilmember Juenemann moved to approve the temporary Lawful Gambling – Local
permit for the Church of the Presentation of the Blessed Virgin Mary’s Spring Festival on
May 20th and 21st, 2017.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
3. Approval of Use Deed Request Resolution for Ramsey County Tax Forfeited
Property
Councilmember Juenemann moved to approve the resolution authorizing the City to
acquire said property and further direct the Finance Director to issue a check in the
amount of $328.67 to Ramsey County for purchase of property.
Resolution 17-02-1431
USE DEED REQUEST CONSERVATION - WETLAND
PIN: 03.29.22.12.0039
NORTH OF 3056 HAZELWOOD STREET
WHEREAS, Ramsey County has informed the City of Maplewood of the
opportunity for the city to acquire a use deed (Conservation – Wetland) for a tax-forfeited
property.
WHEREAS, this property is located North of 3056 Hazelwood Street
PIN: 03.29.22.12.0039
WHEREAS, the City of Maplewood, proposes to continue using this property as a
wetland and for use of a segment of the Lake Links Trail:
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council hereby
formally requests that Ramsey County grant a use deed (Conservation – Wetland) to the
City of Maplewood for the parcel legally-described above. The use deed would allow the
city to use this parcel for stormwater drainage and utility purposes including the use of a
City Trail.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
4. Approval of 2016 Audit Engagement Agreement with Bergan KDV
Councilmember Juenemann moved to approve the engagement agreement with Bergan
KDV for auditing services for the year ended December 31, 2016, in the amount of
$40,250.
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Seconded by Councilmember Abrams Ayes – All
The motion passed.
5. Approval of 2016 and 2017 Budget Adjustments for Encumbrances
Councilmember Juenemann moved to approve the budget adjustments for 2016 and
2017 to account for encumbrances, in the amount of $463,066, at December 31, 2016.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
6. Approval of Resolution Accepting Donation to the Maplewood Fire/EMS
Department from Sister of St. Benedict, St Paul’s Monastery
Councilmember Juenemann moved to approve the resolution authorizing acceptance of
the donation from Sister of St. Benedict, St. Paul’s Monastery and that the Finance
Director make the necessary budget adjustments for the Fire/EMS Department to
expend the funds.
Resolution 17-02-1432
Resolution Authorizing Gift to City
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and
devices of real and personal property and maintain the same for the benefit of the
citizens and pursuant to the donor’s terms if so-prescribed, and;
WHEREAS, Sisters of St. Benedict, St. Paul Monastery wishes to grant the City
of Maplewood the following: $200.00 and;
WHEREAS, Sisters of St. Benedict, St. Paul Monastery has instructed that the
City will be required to use the aforementioned for: expenses reflecting an unfunded
department need, and;
WHEREAS, the City of Maplewood has agreed to use the subject of this
resolution for the purposes and under the terms prescribed, and;
WHEREAS, the City agrees that it will accept the gift by a super majority of its
governing body’s membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute
§465.03, that the Maplewood City Council approves, receives and accepts the gift
aforementioned and under such terms and conditions as may be requested or required.
The Maplewood City Council passed this resolution by a super majority vote of its
membership on February 27, 2017.
Seconded by Councilmember Abrams Ayes – All
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The motion passed.
7. Approval to Purchase New Automated External Defibrillators
Councilmember Juenemann moved to approve the purchase Automated External
Defibrillators and maintenance contracts for all of the City’s Automated External
Defibrillators for a total not to exceed $74,000.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Hold Administrative Hearing to Consider Suspension or Revocation of
Stargate Night Club Liquor License, 1700 Rice Street
This item was removed from the agenda because the owner of Stargate Night Club
voluntarily surrendered the On-Sale Intoxicating Liquor License for Stargate Night Club
located at 1700 Rice Street.
2. Consider Approval of Resolution in Support of Legislation for Noise
Mitigation at the Gun Range
Police Chief Schnell gave the staff report and answered questions of the council.
Councilmember Juenemann moved to approve the resolution in Support of Legislation
for Noise Mitigation at the Gun Range.
Resolution 17-02-1433
Resolution in Support of a Legislative Appropriation for Noise Mitigation Improvements
to an Outdoor Law Enforcement Firearm Training Range in the City of Maplewood
WHEREAS, the City of Saint Paul Police Department has had an outdoor law
enforcement training firing range located in the southern portion of the City of
Maplewood; and
WHEREAS, the Saint Paul Police Department developed the outdoor training
range after obtaining a long-term lease of land from the County of Ramsey, and
WHEREAS, since the establishment of the police firing training range, the area
around the range has developed into a dense residential neighborhood; and
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WHEREAS, the City of Saint Paul has a legitimate and critical need for outdoor
firearms training; and
WHEREAS, a conflict exists between the need for outdoor law enforcement
training and the neighborhood livability, and
WHEREAS, the City Maplewood recognizes the critical need for, and existence
of, law enforcement training facilities and the need to promote livability in the community;
and
WHEREAS, Maplewood’s legislative delegation has made a bonding
appropriation request to construct sound mitigation barriers at the existing firing range
located in Maplewood; and
WHEREAS, Maplewood City official have consulted with the affected
neighborhood and are fully supportive of the effort to fund mitigation efforts, reflecting
the priority of both high quality law enforcement training facilities and connected and
livable neighborhoods.
NOW, THEREFORE, BE IT RESOLVED, the Maplewood City Council lends full
support to the bonding request to construct sound mitigation barriers at the existing law
enforcement firearms training site located in the City of Maplewood.
Seconded by Mayor Slawik Ayes – All
The motion passed.
3. Consider Approval of Contract for Professional Design Services, City Project
No. PR 17-01 Wakefield Park Improvements
Environmental & Economic Development/Parks & Recreation Director Konewko gave
the staff report and answered questions of the council.
Councilmember Juenemann moved to approve the Contract for Professional Design
Services with Kimley-Horn and Associates, City Project No. PR 17-01 Wakefield Park
Improvements and direct the Mayor and City Manager to execute the contract.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
4. Consider Approval of Proposal to Enter into Contract with HKGi for
Comprehensive Planning Services
Economic Development Coordinator Martin gave the staff report and answered
questions of the council.
Councilmember Smith moved to approve the Comprehensive Planning Services
Contract Proposal with HKGi in the amount of, but not-to-exceed, $107,100 and
authorize the Mayor and City Manager to execute a contract with HKGi.
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Seconded by Councilmember Juenemann Ayes – All
The motion passed.
5. Hillwood-Crestview Area Street Improvements, City Project 16-13
a. Consider Approval of Resolution Approving Plans and Specifications
and Advertising for Bids
b. Consider Approval of Resolution Ordering Preparation of Assessment
Roll
Public Works Director Thompson gave the staff report and answered questions of the
council.
Councilmember Juenemann moved to approve the resolution for Approving Plans and
Specifications and Advertising for Bids for the Hillwood-Crestview Area Street
Improvements, City Project 16-13.
Resolution 17-02-1434
Approving Plans and Specifications and Advertising for Bids
WHEREAS, pursuant to resolution passed by the City Council on December 12,
2016 plans and specifications for the Hillwood-Crestview Area Street Improvements, City
Project 16-13, have been prepared by (or under the direction of) the City Engineer, who
has presented such plans and specifications to the City Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and
made a part hereof, are hereby approved and ordered placed on file in the office of the
City Engineer.
2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted into the official paper and Finance and Commerce an advertisement for bids
upon the making of such improvement under such approved plans and specifications.
The advertisement shall be published twice, at least twenty-one days before the date set
for bid opening, shall specify the work to be done, shall state that bids will be publicly
opened and considered by the council at 10:00 a.m. on the 23rd day of March, 2017, at
city hall and that no bids shall be considered unless sealed and filed with the clerk and
accompanied by a certified check or bid bond, payable to the City of Maplewood,
Minnesota for five percent of the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to
tabulate the bids received. The City Council will consider the bids, and the award of a
contract, at the regular city council meeting of April 10, 2017.
Seconded by Councilmember ;LRQJ Ayes – Mayor Slawik, Council
Members Abrams,
Juenemann and Xiong
Absent – Councilmember Smith
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The motion passed.
Councilmember Juenemann moved to approve the resolution for Ordering the
Preparation of the Assessment Roll for the Hillwood-Crestview Area Street
Improvements, City Project 16-13.
Resolution 17-02-1435
Ordering Preparation of Assessment Roll
WHEREAS, the City Clerk and City Engineer will receive bids for the Hillwood-
Crestview Area Street Improvements, City Project 16-13.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith
calculate the proper amount to be specially assessed for such improvement against
every assessable lot, piece or parcel of land abutting on the streets affected, without
regard to cash valuation, as provided by law, and they shall file a copy of such proposed
assessment in the city office for inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment
notify the City Council thereof.
Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council
Members Abrams,
Juenemann and Xiong
Absent – Councilmember Smith
The motion passed.
6. Update on Labor Contract Negotiations
a. Intent to Close Meeting (§13D.03)
Mayor Slawik move to close the regular meeting pursuant to Minnesota Statutes Section
13D.03 to allow the city to hold a closed meeting to consider strategies for labor
negotiations for all seven of the city’s union contracts, including negotiation strategies,
development or discussion and review of labor negotiation proposals conducted
pursuant to sections 179A.01 to 179A.25.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
The following were present during the closed session:
Mayor Slawik, Council Members Abrams, Juenemann, Smith and Xiong; and Assistant
City Manager/Human Resource Director Funk
The council reconvened the open meeting at 9:20 p.m.
Assistant City Manager/Human Resource Director Funk gave a brief summary of the
closed session.
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K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes.
1. Mark Bradley
M. ADJOURNMENT
Mayor Slawik adjourned the meeting at 9:24 p.m.
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F1a
MEMORANDUM
TO: City Council
FROM: Melinda Coleman, City Manager
DATE: March 7, 2017
SUBJECT: Council Calendar Update
Introduction/Background
This item is informational and intended to provide the Council an indication on the current
planning for upcoming agenda items and the Work Session schedule. These are not official
announcements of the meetings, but a snapshot look at the upcoming meetings for the City
Council to plan their calendars. No action is required.
Upcoming Agenda Items & Work Session Schedule
1. March 27th
a. Workshop: Wakefield Park Planning, Harvest Park Farm Program, and,
Communications Plan Update
b. City Council: Quarterly Report from Kelly and Lemmons, Prosecuting Attorney
2. April 10th
Workshop: Financial Policies, Park Ambassador Program, Evangelical Free
Church Garden Project Report
3. April 18th City Council Staff Retreat
Council Comments
Comments regarding Workshops, Council Meetings or other topics of concern or interest.
Budget Impact
None
Recommendation
No action required.
Attachments
None.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Environmental and Natural Resources Commission
DATE: March 7, 2017
SUBJECT: Approval of Environmental and Natural Resources Commission 2016 Annual
Report
Introduction
Annually the Environmental and Natural Resources (ENR) Commission submits a report to the
City Council. The report outlines actions and activities taken by the Commission during the
preceding year, recommendations for amendments to existing ordinances or policies, and goals
for the new year. The report serves as an important means of updating the City Council on the
Commission’s accomplishments and obtaining feedback on proposed goals.
Discussion
The ENR Commission is charged with protecting, preserving, and enhancing the environment of
the City of Maplewood.
Commissioners
The ENR Commission consists of seven Commissioners appointed by the City Council.
Commission terms are three years, with extensions for additional terms approved by the City
Council. Following are the Commissioners that served on the ENR Commission in 2016:
Commissioner Membership Began Term Expires
Ginny Yingling 11/30/06 09/30/16 (resigned 9/30/16)
Mollie Miller 09/22/14 09/30/17
Tom Sinn 09/22/14 09/30/17
Dale Trippler 02/25/08 09/30/18 (resigned 1/27/16)
Ryan Ries 08/10/15 09/30/18
Keith Buttleman 01/25/16 09/30/18
Ann Palzer 07/25/11 09/30/19
Mary Henderson 01/25/16 09/30/19
Ted Redmond 11/14/16 09/30/19
Dale Trippler and Ginny Yingling resigned in 2016. Commissioner Trippler had served on the
ENR Commissioner for seven years and eleven months, from February 25, 2008 to January 27,
2016. Commissioner Trippler also served on the Environmental Committee prior to the
Commission. Commissioner Yingling had served on the ENR Commissioner for nine years and
ten months, serving from November 30, 2006, to September 30, 2016.
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Keith Buttleman and Mary Henderson were appointed on January 25, 2016 and Ted Redmond
was appointed on November 14, 2016.
Chair and Vice Chair
Each year the ENR Commission appoints a Chair and Vice Chair to run the Commission
meetings. On February 23, 2017, the Commission appointed Commissioner Palzer to be the
Chair and Commissioner Ries to be the Vice Chair. Previously (2016) the Chair was
Commissioner Miller and the Vice Chair was Commissioner Sinn.
Meetings
The ENR Commission meetings are held the third Monday of every month at 7:00 p.m. In 2016,
the ENR Commission held 10 of their 12 regularly scheduled monthly meetings; two were
rescheduled due to national holidays that fall on a Monday in January and February, one was
cancelled so the Commission could attend an urban agriculture tour in lieu of the meeting, and
one was cancelled due to a lack of a quorum.
2016 Attendance
Commissioner Attendance
Mollie Miller 10 of 10
Ryan Ries 10 of 10
Tom Sinn 9 of 10
Ann Palzer 8 of 10
Ginny Yingling 7 of 10 (Resigned in September)
Keith Buttleman 7 of 10 (Appointed in January)
Mary Henderson 6 of 10 (Appointed in January)
Ted Redmond 2 of 10 (Appointed in November)
Dale Trippler 1 of 10 (Resigned in January)
2016 Reviews and Accomplishments
The ENR Commission is an important piece of the City’s environmental planning efforts. The
City’s ENR Commission ordinance outlines the Commission’s mission to include developing and
promoting sustainable practices for City policies and procedures. Following is a list of
environmental issues and events the Commission reviewed, helped plan, or attended in 2016:
1. Frost/Kennard Spent Lime Stormwater Treatment System for Wakefield Lake
2. Rice Street Gardens – Community Garden
3. Wetland Buffer Variance for a New House at 2214 Woodlynn Avenue
4. Review of 2016 Road Repavement Projects
5. Sustainability Report - 2015
6. Environmental and Natural Resources Commission Annual Report - 2015
7. Resolution of Appreciation for Dale Trippler
8. Tennis Sanitation Recycling Collection Annual Review
9. Republic Services Trash and Yard Waste Collection Annual Review
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10. Alliance for Sustainability Comprehensive Plan Workshop – March
11. Urban Agriculture Zoning Review
12. Spring Clean Up - April
13. Waterfest – June
14. NPDES Phase II and MS4 Permit, 2015 SWPPP Annual Report
15. Tour of the Mulch Store (Organic Recycling Facility) – June
16. Urban Agriculture Tour – August
17. Harvest Garden Farm
18. Governmental Solar Subscriber Collaborative
19. Valley Branch Watershed District Boundary Change
20. ENR Commission Rules of Procedure Amendment – Meeting Start Times
21. Energize Maplewood! Energy Action Plan
22. GreenStep Cities – Step 4 Award
23. City of Maplewood Greenhouse Gas Assessment – Presentation by Ted Redmond, Co-
Founder of paleBLUEdot
24. National Night Out – August
25. Trash/Recycling Contract Review
26. Accepted the Pollinator Community Award from the Pollinator Friendly Alliance -
September
27. Fall Clean Up Campaign - October
28. Fish Creek Sneak Peak Tour – October
29. Tour of Tennis Sanitation’s Expanded Recycling Facility - October
30. Resolution of Appreciation for Ginny Yingling
2016 Goal Status
1. Goal: Urban Agriculture – Review the City’s ordinances and recommend amendments
that will remove barriers and promote urban agriculture, while ensuring no negative
impacts to surrounding properties.
Status: In 2015 the ENR Commission formed an urban agriculture subcommittee made
up of three members: Commissioners Edmundson, Miller, and Yingling. The
subcommittee hosted an urban agriculture tour in 2015 and 2016, and completed an
urban agriculture study with recommendations for reducing barriers to urban agriculture
uses in City ordinances. In 2016 the full Commission reviewed the urban agriculture
study and began drafting ordinance amendments based on those recommendations. To
date, the Commission has completed the review and recommendation of animal
agriculture uses.
2. Goal: Environmental Education – Identify key environmental messages to be shared
during events and public service announcements throughout the year such as energy
awareness, increased recycling, or urban agriculture.
Status: In 2016 the ENR Commission formed an environmental education
subcommittee made up of three members: Commissioners Buttleman, Henderson, and
Miller. The subcommittee planned the energy education focus for the Waterfest booth
and attended the event. The subcommittee also used the energy education focus to
create programming for Harambee Elementary School in Maplewood.
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3. Goal: Energize Maplewood! Energy Action Plan – Support the implementation of the
energy actions outlined in the Energize Maplewood! Energy Action Plan.
Status: In 2016 the Commission and City staff implemented the remaining energy
actions outlined in the plan including: a) energy education and outreach to churches
(Energize Your Congregation! Energy Challenge); and b) energy outreach to businesses
(Building Tune Up Program and Benchmark Your Business). The remaining
implementation items will be complete by June 2017 to include Energize Your
Congregation! energy party celebration, completion of energy efficiency improvements
for the Building Tune Up Program participants, program analysis, and final program
publication.
4. Goal: Trash and Recycling - The City’s residential trash and recycling contracts end on
December 31, 2017 (with the possibility of extensions). The Commission formed a solid
waste subcommittee to include Commissioners Yingling, Palzer, and Sinn. The
subcommittee met once to review the City’s trash and recycling collection contracts and
drafted a report for the full Commission that outlined issues the Commission should
review in preparation of contract reviews. The full Commission reviewed the report and
offered comment and feedback on the contracts.
Status: Staff is currently negotiating an extension of both contracts with a new term end
date of December 2019. The ENR Commission will take up this matter again in 2018 in
preparation of request for proposals for new contracts beginning 2020.
2017 Goals
During the January 25, 2017, ENR Commission meeting, the Commission adopted the following
goals for 2017:
1. Planning:
a. Urban Agriculture: Continue with the urban agriculture zoning review. The goal
is to have the Commission’s full recommendations reviewed and approved by the
Planning Commission and City Council by the end of the year.
b. Resiliency Planning: Begin comprehensive plan review including
resiliency/energy planning. This will be an ongoing project throughout 2017 and
2018.
c. Renewable Energy Ordinance: Maplewood is participating in the SolSmart
program, a national designation program to recognize communities that have
taken key steps to address local barriers to solar energy and foster the growth of
local solar markets. As part of the designation review, SolSmart advisors
recommended Maplewood revise some areas of the City’s renewable energy
ordinance to remove barriers to solar energy. The Commission will begin this
review in 2017, with the goal of having the ordinance reviewed and approved by
the City Council by the end of the year.
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2. Environmental Education:
a. Events: Plan environmental education focus for key events including Waterfest
and National Night Out.
b. Outreach: Focus on more environmental education outreach, such as partnering
with the City’s Communication Department and Green Team to create public
service messages and use social media throughout the year.
Conclusion
The ENR Commission will continue to carry out their mission as follows:
1. Establish environmental priorities for the City.
2. Make recommendations on policies, procedures and ordinances that control, protect,
preserve, and enhance the City’s environmental assets.
3. Participate in the mission and goal of the Maplewood Nature Center and Neighborhood
Preserves.
4. Promote greater use and appreciation of the City’s environmental assets.
5. Sponsor environmental projects to enhance, repair, replace, or restore neglected or
deteriorating environmental assets of the City.
6. Develop educational programs that foster the mission of the Commission.
7. Develop and promote sustainable practices for City policies and procedures.
Budget
None.
Recommendation
Recommend approval of the Environmental and Natural Resources Commission 2016 Annual
Report.
Attachment
None
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Audra Robbins, Recreation Manager
DATE: March 7, 2017
SUBJECT: Proclamation for Kid City Day of Laughter
Introduction
The City of Maplewood will proclaim April 1, 2017 as the second annual Day of Laughter in
Maplewood, in conjunction with the Maplewood Parks & Recreation Kid City Laugh In event.
Background
Kid City empowers Maplewood through the power of playfulness and public art across age,
class and culture, putting youth at the forefront of creative community revitalization.
With funding from the Minnesota State Arts Board, $25,000 from the St. Paul Foundation and
$25,000 from Bigelow Foundation, over the past year Kid City has run programs for students at
Fairview Alternative High School, John Glenn Middle School, Weaver Elementary School, and
the Harriet Tubman Center.
On April 1st Maplewood Parks and Recreation and Z Puppets Rosenschnoz will host a free Kid
City Laugh In at the Maplewood Community Center/ YMCA as part of the second annual Day of
Laughter in Maplewood.
Budget Impact
None.
Recommendation
Staff recommends approval of the proclamation declaring April 1, 2017 as the second annual
Day of Laughter in Maplewood.
Attachment
1. Proclamation for Kid City Day of Laughter
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Proclamation for Kid City Day of Laughter
Whereas, laughter is powerful force of bringing people together,
I, Nora Slawik, Mayor of the City of Maplewood, do officially proclaim April 1, 2017 as the
second annual Day of Laughter in Maplewood.
Whereas, laughter is a natural part of life that is innate, inborn, and universal; and
Whereas, humor and play strengthen relationships by triggering positive feelings and fostering
emotional connections; and
Whereas, children and adults from all cultures benefit physically, emotionally and spiritually from
laughter; and
Whereas, Maplewood Parks & Recreation have joined together with Z Puppets Rosenschnoz,
Maplewood Mall, Harriet Tubman Center East and many other Maplewood schools and
community organizations to instigate roaring laughter that is far more contagious than any
cough, sniffle, or sneeze; and
Whereas, youth and families of Maplewood will come to the Maplewood Community Center to
celebrate the City of Maplewood’s second Laugh In Event; and
Whereas, this day shall officially designate the City of Maplewood as Kid City;
NOW, THEREFORE, I, Nora Slawik, Mayor of the City of Maplewood, do officially proclaim April
1, 2017 as the second annual Day of Laughter in Maplewood.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Steve Lukin Fire Chief
DATE: March 07, 2017
SUBJECT: Recognition of Fire Department Retirement for Captain Mark Peterson
Introduction
Captain Mark Peterson is retiring after 20 years of service with the Fire Department. Mark
served on both the East County Line Fire Department and the Maplewood Fire Department. In
appreciation of his service, we are providing him with a plaque for his 20 years of dedicated
service.
Budget Impact
None.
Recommendation
Information only.
Attachments
None.
Packet Page Number 24 of 138
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Steve Lukin Fire Chief
DATE: March 7, 2017
SUBJECT: Recognition of Fire Department Retirement for Assistant Chief/Fire Marshal
Butch Gervais
Introduction
Assistant Chief/Fire Marshal Butch Gervais is retiring after 38 years of service with the Fire
Department. Butch served on both the Gladstone Fire Department and the Maplewood Fire
Department. In appreciation of his service, we are providing him with a plaque for his 38 years
of dedicated service.
Budget Impact
None.
Recommendation
Information only.
Attachments
None.
Packet Page Number 25 of 138
F1f
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Steve Lukin Fire Chief
DATE: March 07, 2017
SUBJECT: Swearing In of New Fire Department Firefighter Eric Zappa
Introduction
The Maplewood Fire Department will be swearing in new full-time firefighter/paramedic Eric
Zappa. Eric was hired on October 31, 2016. He has completed of all his necessary training. Eric
came to the Fire Department with experience in firefighting and is newly licensed as a
paramedic.
Budget Impact
None.
Recommendation
Information only.
Attachments
None.
Packet Page Number 26 of 138
TO:Melinda Coleman, City Manager
FROM:Ellen Paulseth, Finance Director
DATE:
SUBJECT:Approval of Claims
194,923.78$ Checks #99242 thru #99257
dated 02/23/17
450,236.09$ Disbursements via debits to checking account
dated 02/13/17 thru 02/17/17
585,879.53$ Checks # 99258 thru # 99301
dated 02/28/17
285,705.38$ Disbursements via debits to checking account
dated 02/21/17 thru 02/24/17
437,135.77$ Checks #99302 thru # 99344
dated 03/07/17
549,859.67$ Disbursements via debits to checking account
dated 02/27/17 thru 03/03/17
2,503,740.22$ Total Accounts Payable
507,332.38$ Payroll Checks and Direct Deposits dated 02/24/17
1,540.88$ Payroll Deduction check # 99102594 thru # 99102596
dated 02/24/17
508,873.26$ Total Payroll
3,012,613.48$ GRAND TOTAL
Attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
MEMORANDUM
March 6, 2017
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
G1
Packet Page Number 27 of 138
Check Description Amount
99242 00211 PROJ 16-13 PROF SRVS THRU 01/27 675.00
99243 00216 2016B LEGAL OPINION 16,000.00
99244 05311 BBALL OFFICIALS 02/11 & 02/12 1,644.00
99245 01190 ELECTRIC & GAS UTILITY 3,983.32
99246 04342 LAW ENFORCEMENT PARTNERSHIP PROG 150.00
99247 05344 INSTALL EQUIP FOR GLADSTONE PLAYGRO 22,755.59
99248 02137 ATTORNEY FEES-CABLE MATTERS-JAN 393.75
02137 ATTORNEY FEES-CABLE MATTERS-DEC 218.75
99249 04373 PROJ 14-01 GLADSTONE SAVANNA 2,810.50
99250 05785 ESCROW REL 2603 WHITE BEAR AVE N 1,084.92
99251 01175 MONTHLY UTILITIES - JANUARY 3,412.09
01175 FIBER OPTIC ACCESS CHG - FEBRUARY 1,000.00
99252 04276 YOUNG REMBRANDTS - FALL 2016 262.50
99253 03271 BLOCK REPAIRS - CITY HALL 1902/1810 2,624.40
99254 02008 BRIDGE SAFETY INSPECTIONS (3) - 2016 570.00
99255 01552 PROJ 15-19 FISH CREEK TRAIL PMT#3 79,213.82
99256 00449 EDEN SYS SUPPORT CONTRACT 2017 57,405.14
99257 04357 AED SERVICE 720.00
194,923.7816Checks in this report.
02/23/2017 TYLER TECHNOLOGIES INC
02/23/2017 UNIVERSAL HOSPITAL SRVS, INC.
02/23/2017 R J MARCO CONSTRUCTION INC
02/23/2017 RAMSEY COUNTY PUBLIC WORKS
02/23/2017 SUNRAM CONSTRUCTION, INC.
02/23/2017 CITY OF NORTH ST PAUL
02/23/2017 CITY OF NORTH ST PAUL
02/23/2017 PARTNERS IN EDUCATION INC
02/23/2017 KENNEDY & GRAVEN CHARTERED
02/23/2017 MN NATIVE LANDSCAPES
02/23/2017 MN WOMEN'S CARE, P.A.
02/23/2017 FLAGSHIP RECREATION
02/23/2017 KENNEDY & GRAVEN CHARTERED
02/23/2017 BRIGGS & MORGAN, P.A.
02/23/2017 WILLIE MCCRAY
02/23/2017 XCEL ENERGY
02/23/2017 BRAUN INTERTEC CORP.
02/23/2017 CRIME STOPPERS OF MINNESOTA
Check Register
City of Maplewood
02/22/2017
Date Vendor
G1, Attachments
Packet Page Number 28 of 138
Settlement
Date Payee Description Amount
2/13/2017 MN State Treasurer Drivers License/Deputy Registrar 29,176.49
2/13/2017 U.S. Treasurer Federal Payroll Tax 97,049.92
2/13/2017 P.E.R.A.P.E.R.A.100,600.94
2/13/2017 MN State Treasurer State Payroll Tax 20,340.46
2/13/2017 Labor Unions Union Dues 2,145.72
2/13/2017 MidAmerica - ING HRA Flex plan 14,254.23
2/14/2017 MN State Treasurer Drivers License/Deputy Registrar 45,410.30
2/15/2017 MN State Treasurer Drivers License/Deputy Registrar 48,812.59
2/16/2017 MN State Treasurer Drivers License/Deputy Registrar 60,516.66
2/16/2017 Delta Dental Dental Premium 2,776.16
2/17/2017 MN State Treasurer Drivers License/Deputy Registrar 27,258.07
2/17/2017 Optum Health DCRP & Flex plan payments 1,894.55
450,236.09
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 29 of 138
Check Description Amount
99258 02728 PROJ 14-01 PROF SRVS THRU 01/31 2,998.00
99259 05311 BBALL OFFICIALS 02/18 & 02/19 1,645.00
99260 00985 WASTEWATER - MARCH 262,873.85
99261 04316 WORKFORCE DIRECTOR - 4TH QTR 2016 1,960.00
04316 AUTO PAWN SYSTEM - DECEMBER 549.00
99262 01202 PARKS & REC BROCHURE FEB-APRIL 10,451.50
01202 MAPLEWOOD LIVING/INSERT - FEB 8,645.90
01202 PARKS & REC MASTER PLAN BOOKS 836.96
99263 01819 LOCAL PHONE SERVICE 01/15 - 02/14 719.98
99264 01337 911 DISPATCH SERVICES - JANUARY 30,993.07
01337 CAD SERVICES - JANUARY 6,099.63
01337 FLEET SUPPORT FEES - JANUARY 502.32
01337 FLEET SUPPORT FEES - JANUARY 464.88
99265 05488 PREMIUM - LIFE,LTD,STD - FEBRUARY 7,708.50
99266 05305 CONTRACT 500-0371999 517.45
05305 CONTRACT 500-0371083 485.49
05305 CONTRACT 500-0395052 293.37
05305 CONTRACT 500-0380041 126.60
05305 CONTRACT 500-0395065 102.67
05305 CONTRACT 500-0373496 81.35
99267 04192 EMS BILLING - JANUARY 5,475.00
99268 01190 ELECTRIC & GAS UTILITY 5,008.03
01190 ELECTRIC & GAS UTILITY 458.60
01190 FIRE SIRENS 55.36
99269 02411 SCBA TESTING/SERVICE-STATION 2 884.01
02411 SCBA TESTING/SERVICE-STATION 1 568.00
99270 04992 2016 AUDIT 6,000.00
99271 02624 TREATED ROAD SALT~2,192.27
99272 05783 NIGHT LIGHTS EMS PROGRAM 701.13
99273 05369 ULTRA CLEAN SRVS - CITY HALL 555.96
05369 CLEANING SUPPLIES - CITY HALL 92.24
99274 04155 WEBSITE SERVICES ANNUAL FEE 2017 15,357.16
99275 05786 MONTHLY PREMIUM - JANUARY 267.04
99276 05283 GAS DETECTOR CALIBRATION - GAS 282.00
99277 05533 REPAIRS TO L315 418.98
99278 01897 ESCROW REL 1060 STERLING ST N 500.00
01897 STORM ESCROW REL 1060 STERLING ST N 300.00
99279 00827 CLAIM DEDUCTIBLE LMC GL 26502 (16/17)663.18
99280 00857 SAFETY & LOSS CONTROL WORKSHOP 40.00
99281 00891 LUNCHEON MEETING 02/09 - M FUNK 20.00
99282 00532 HR ATTORNEY FEE LABOR REL-JAN 67.00
00532 HR ATTORNEY FEE LITIGATION-JAN 64.00
99283 03818 REFUND FOR TRANS MEDIC PATIENT 453.13
99284 00134 MEMBERSHIP DUES 2017 10,874.00
99285 05356 VIDEO SERVICES 1/19/17 1,228.00
05356 VIDEOGRAPHER SRVS - JANUARY 961.40
05356 VIDEOGRAPHER SRVS - DECEMBER 961.40
05356 WIRECAST 7 UPGRADE 191.75
99286 02629 PRE-EMPLOYMENT PHYSICALS 120.00
99287 05670 HEALTH CHECK IN FOR FIRE DEPT 1,029.22
99288 01359 VEHICLE WASHES - JANUARY 132.64
99289 01340 MEDICAL SUPPLIES 1,411.99
01340 MEDICAL SUPPLIES 555.00
02/28/2017 REGIONS HOSPITAL
02/28/2017 REGIONS HOSPITAL
02/28/2017 METRO CITIES
02/28/2017 NORTH SUBURBAN ACCESS CORP
02/28/2017 NORTH SUBURBAN ACCESS CORP
02/28/2017 NORTH SUBURBAN ACCESS CORP
02/28/2017 NORTH SUBURBAN ACCESS CORP
02/28/2017 NOVACARE REHABILITATION
02/28/2017 PETERSON COUNSELING/CONSULTING
02/28/2017 REGAL AUTO WASH BILLING
02/28/2017 MADDEN GALANTER HANSEN, LLP
02/28/2017 MADDEN GALANTER HANSEN, LLP
02/28/2017 MEDICA
02/28/2017 L M C I T
02/28/2017 LEAGUE OF MINNESOTA CITIES
02/28/2017 M A M A
02/28/2017 KIRVIDA FIRE
02/28/2017 KRAUS-ANDERSON CONSTRUCTION CO
02/28/2017 KRAUS-ANDERSON CONSTRUCTION CO
02/28/2017 CIVICPLUS
02/28/2017 COLONIAL LIFE PROCESSING CTR
02/28/2017 EMERGENCY RESPONSE SOLUTIONS
02/28/2017 CENTURY
02/28/2017 CINTAS CORPORATION #470
02/28/2017 CINTAS CORPORATION #470
02/28/2017 ALEX AIR APPARATUS INC
02/28/2017 BERGANKDV
02/28/2017 CARGILL INCORPORATED
02/28/2017 XCEL ENERGY
02/28/2017 XCEL ENERGY
02/28/2017 ALEX AIR APPARATUS INC
02/28/2017 TOSHIBA FINANCIAL SERVICES (1)
02/28/2017 TRANS-MEDIC
02/28/2017 XCEL ENERGY
02/28/2017 TOSHIBA FINANCIAL SERVICES (1)
02/28/2017 TOSHIBA FINANCIAL SERVICES (1)
02/28/2017 TOSHIBA FINANCIAL SERVICES (1)
02/28/2017 SUN LIFE FINANCIAL
02/28/2017 TOSHIBA FINANCIAL SERVICES (1)
02/28/2017 TOSHIBA FINANCIAL SERVICES (1)
02/28/2017 RAMSEY COUNTY-PROP REC & REV
02/28/2017 RAMSEY COUNTY-PROP REC & REV
02/28/2017 RAMSEY COUNTY-PROP REC & REV
02/28/2017 NYSTROM PUBLISHING CO INC
02/28/2017 PAETEC
02/28/2017 RAMSEY COUNTY-PROP REC & REV
02/28/2017 NYSTROM PUBLISHING CO INC
02/28/2017 NYSTROM PUBLISHING CO INC
02/28/2017 WILLIE MCCRAY
02/28/2017 METROPOLITAN COUNCIL
02/28/2017 CITY OF MINNEAPOLIS RECEIVABLES
Check Register
City of Maplewood
02/24/2017
Date Vendor
02/28/2017 KIMLEY-HORN & ASSOCIATES INC
02/28/2017 CITY OF MINNEAPOLIS RECEIVABLES
G1, Attachments
Packet Page Number 30 of 138
99290 04074 TAI CHI INSTRUCTION ADD'L STUDENT 20.40
99291 02653 FIRE ALARM/SPRINKLER TEST - 1902 981.00
99292 03826 REPLACEMENT LIGHT POLES KENNARD/D 2,260.00
99293 01545 MEMBERSHIP ASSESSMENT 1ST HALF 1,736.00
99294 05320 POLICE RESERVE OFFICER BADGES 1,296.94
99295 04104 MCC HVAC UPGRADES 40,851.00
99296 01649 BOBCAT HYDRAULIC BREAKER ATTACH 7,913.50
99297 02464 PAYING AGENT FEES 450.00
99298 05787 PUMPER TRUCK PRINCIPAL PAYMENT 93,882.43
99299 05169 LINE LEAK TEST - GAS & DIESEL SYS 536.10
99300 05013 WINTER HVAC MAINT-PUBLIC WORKS 970.25
05013 CO SENSOR /HEATER REPAIR-PW 1902 658.25
05013 WINTER HVAC MAINT-PARK MAINT 256.25
99301 05491 SUPPORT CONTRACT 2017 38,123.40
02/28/2017 YALE MECHANICAL LLC
02/28/2017 YALE MECHANICAL LLC
02/28/2017 YALE MECHANICAL LLC
02/28/2017 ZUERCHER TECHNOLOGIES, LLC
585,879.5344Checks in this report.
02/28/2017 TRANE U.S. INC.
02/28/2017 TRI-STATE BOBCAT, INC.
02/28/2017 US BANK
02/28/2017 US BANK GOVT LEASING & FINANCE
02/28/2017 WESTMOR FLUID SOLUTIONS, LLC
02/28/2017 ELAINE SCHRADE
02/28/2017 SIMPLEX GRINNELL LP
02/28/2017 STERNBERG LIGHTING, INC
02/28/2017 SUBURBAN RATE AUTHORITY
02/28/2017 SUN BADGE CO
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Packet Page Number 31 of 138
Settlement
Date Payee Description Amount
2/21/2017 MN State Treasurer Drivers License/Deputy Registrar 81,385.74
2/22/2017 MN State Treasurer Drivers License/Deputy Registrar 28,571.70
2/23/2017 MN State Treasurer Drivers License/Deputy Registrar 27,391.37
2/23/2017 MN Dept of Revenue MN Care Tax 770.36
2/23/2017 Delta Dental Dental Premium 2,281.43
2/24/2017 US Bank VISA One Card*Purchasing card items 36,647.15
2/24/2017 MN State Treasurer Drivers License/Deputy Registrar 104,552.43
2/24/2017 ICMA (Vantagepointe)Deferred Compensation 3,605.00
2/24/2017 Optum Health DCRP & Flex plan payments 500.20
285,705.38
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 32 of 138
Transaction Date Posting Date Merchant Name Transaction Amount Name
02/03/2017 02/06/2017 THE HOME DEPOT #2801 $32.11 DAVE ADAMS
02/07/2017 02/08/2017 HEJNY RENTAL INC $350.88 DAVE ADAMS
02/07/2017 02/09/2017 THE HOME DEPOT #2801 $44.20 DAVE ADAMS
02/07/2017 02/09/2017 THE HOME DEPOT #2801 $49.87 DAVE ADAMS
02/09/2017 02/13/2017 THE HOME DEPOT #2801 $175.64 DAVE ADAMS
02/10/2017 02/13/2017 THE HOME DEPOT #2801 $28.15 DAVE ADAMS
02/14/2017 02/17/2017 OFFICEMAX/OFFICE DEPOT616 $182.09 DAVE ADAMS
02/07/2017 02/09/2017 THE HOME DEPOT #2801 $38.75 PAUL BARTZ
02/04/2017 02/06/2017 OFFICE DEPOT #1090 $17.43 REGAN BEGGS
02/06/2017 02/08/2017 OFFICE DEPOT #1090 $22.49 REGAN BEGGS
02/06/2017 02/08/2017 OFFICE DEPOT #1090 $59.60 REGAN BEGGS
02/14/2017 02/17/2017 OFFICE DEPOT #1090 $26.49 REGAN BEGGS
02/14/2017 02/17/2017 OFFICE DEPOT #1090 $32.76 REGAN BEGGS
02/03/2017 02/06/2017 AMAZON MKTPLACE PMTS $120.13 BRIAN BIERDEMAN
02/16/2017 02/17/2017 RIPP RESTRAINTS INTER $543.30 BRIAN BIERDEMAN
02/03/2017 02/06/2017 ARTSTART $11.84 OAKLEY BIESANZ
02/08/2017 02/09/2017 FRATTALLONE'S EVA ST $19.34 OAKLEY BIESANZ
02/10/2017 02/13/2017 MENARDS WEST ST PAUL MN $22.46 OAKLEY BIESANZ
02/10/2017 02/13/2017 LOWES #02313*$109.20 OAKLEY BIESANZ
02/10/2017 02/13/2017 NATIONAL REGISTRY EMT $15.00 RON BOURQUIN
02/03/2017 02/06/2017 NATIONAL FEDERATION OF ST $16.55 NEIL BRENEMAN
02/04/2017 02/06/2017 TOYSRUS-BABIESRUS $21.40 NEIL BRENEMAN
02/07/2017 02/08/2017 TOYSRUS-BABIESRUS $17.10 NEIL BRENEMAN
02/16/2017 02/17/2017 U OF M CONTLEARNING $70.00 BRENT BUCKLEY
02/05/2017 02/06/2017 NATIONAL REGISTRY EMT $15.00 JOHN CAPISTRANT
02/12/2017 02/14/2017 NAPA STORE 3279016 $13.99 JOHN CAPISTRANT
02/10/2017 02/13/2017 G&K SERVICES AR $300.74 SCOTT CHRISTENSON
02/03/2017 02/06/2017 FITGERS INN $146.90 MELINDA COLEMAN
02/10/2017 02/14/2017 OFFICE DEPOT #1090 $41.33 THERESA CORCORAN
02/13/2017 02/16/2017 OFFICEMAX/OFFICEDEPOT6042 $11.77 THERESA CORCORAN
02/16/2017 02/17/2017 STREICHER'S MO $97.98 THERESA CORCORAN
02/05/2017 02/07/2017 BOUND TREE MEDICAL LLC $408.72 PAUL E EVERSON
02/09/2017 02/13/2017 BOUND TREE MEDICAL LLC $395.00 PAUL E EVERSON
02/09/2017 02/13/2017 MENARDS MAPLEWOOD MN $17.12 PAUL E EVERSON
02/10/2017 02/13/2017 BOUND TREE MEDICAL LLC $570.71 PAUL E EVERSON
02/14/2017 02/16/2017 BOUND TREE MEDICAL LLC $52.92 PAUL E EVERSON
02/15/2017 02/17/2017 MENARDS MAPLEWOOD MN $15.82 PAUL E EVERSON
02/06/2017 02/07/2017 PERSONNEL EVALUATION $199.00 CASSIE FISHER
02/06/2017 02/07/2017 VZWRLSS*APOCC VISB $7,588.05 MYCHAL FOWLDS
02/07/2017 02/08/2017 NARDINI FIRE EQUIPMENT $281.78 MYCHAL FOWLDS
02/11/2017 02/13/2017 AT&T*BILL PAYMENT $33.25 MYCHAL FOWLDS
02/16/2017 02/16/2017 COMCAST CABLE COMM $4.51 MYCHAL FOWLDS
02/16/2017 02/17/2017 CDW GOVT #DSS1515 $303.24 MYCHAL FOWLDS
02/05/2017 02/06/2017 WALMART.COM $191.75 NICK FRANZEN
02/13/2017 02/14/2017 TARGET 00011858 $3.62 NICK FRANZEN
02/14/2017 02/15/2017 COMPULINK MANAGEMENT CEN $100.00 NICK FRANZEN
02/14/2017 02/15/2017 COMPULINK MANAGEMENT CEN $100.00 NICK FRANZEN
02/03/2017 02/06/2017 IN *BECKER FIRE & SAFETY $70.00 CLARENCE GERVAIS
02/07/2017 02/08/2017 DPS FIREFIGHTER LICENSING $75.00 CLARENCE GERVAIS
02/08/2017 02/09/2017 HENRIKSEN ACE HDWE $20.27 TAMARA HAYS
02/11/2017 02/13/2017 AMAZON MKTPLACE PMTS $45.57 JENNY HENDRICKS
02/11/2017 02/13/2017 AMAZON MKTPLACE PMTS $20.95 JENNY HENDRICKS
02/07/2017 02/09/2017 MENARDS MAPLEWOOD MN $48.15 TIMOTHY HOFMEISTER
02/06/2017 02/07/2017 FRATTALLONES WOODBURY AC $30.69 ANN HUTCHINSON
02/10/2017 02/13/2017 G&K SERVICES AR $13.50 ANN HUTCHINSON
G1, Attachments
Packet Page Number 33 of 138
02/15/2017 02/16/2017 KNOWLAN'S MARKET #2 $19.87 ANN HUTCHINSON
02/15/2017 02/16/2017 BLUE RIBBON BAIT #1 $10.47 ANN HUTCHINSON
02/10/2017 02/13/2017 DALCO ENTERPRISES $515.79 DAVID JAHN
02/10/2017 02/13/2017 DALCO ENTERPRISES $905.99 DAVID JAHN
02/14/2017 02/17/2017 OFFICE DEPOT #1090 $89.35 MEGHAN JANASZAK
02/10/2017 02/13/2017 THE HOME DEPOT #2801 $30.00 JOE JENSEN
02/02/2017 02/06/2017 OFFICE DEPOT #1090 $52.02 ELIZABETH JOHNSON
02/09/2017 02/10/2017 MILLS FLEET FARM 2700 $11.96 DON JONES
02/09/2017 02/13/2017 THE HOME DEPOT #2801 $35.87 DON JONES
02/15/2017 02/16/2017 MILLS FLEET FARM 2700 $26.99 DON JONES
02/16/2017 02/17/2017 SITEONE LANDSCAPE S $120.00 DON JONES
02/03/2017 02/06/2017 WHITE BEAR AREA CHAMBE $250.00 LOIS KNUTSON
02/13/2017 02/15/2017 HONEYBAKED HAM 2527-ECOMM $141.99 LOIS KNUTSON
02/13/2017 02/16/2017 OFFICE DEPOT #1090 $223.25 LOIS KNUTSON
02/15/2017 02/17/2017 SHRED-IT OMAHA $124.40 LOIS KNUTSON
02/08/2017 02/10/2017 MENARDS MAPLEWOOD MN $9.62 NICHOLAS KREKELER
02/06/2017 02/07/2017 THOMSON WEST*TCD $385.00 DAVID KVAM
02/14/2017 02/15/2017 CUB FOODS #1599 $47.94 DAVID KVAM
02/16/2017 02/17/2017 CUB FOODS #1599 $51.92 DAVID KVAM
02/04/2017 02/06/2017 FEDEX 785497584395 $20.07 STEVE LUKIN
02/08/2017 02/09/2017 AIRGASS NORTH $172.76 STEVE LUKIN
02/08/2017 02/09/2017 OVERHEAD DOOR COMPANY OF $634.45 STEVE LUKIN
02/09/2017 02/10/2017 AIRGASS NORTH $296.19 STEVE LUKIN
02/09/2017 02/10/2017 DIVERSIFIED INSPECTION $1,517.10 STEVE LUKIN
02/02/2017 02/06/2017 BOUND TREE MEDICAL LLC $167.45 MICHAEL MONDOR
02/06/2017 02/07/2017 BEST BUY MHT 00000109 $53.55 MICHAEL MONDOR
02/08/2017 02/09/2017 ADVANCED GRAPHIX INC $320.00 MICHAEL MONDOR
02/10/2017 02/13/2017 EVEREST EMERGENCY VEHICLE $1,402.91 MICHAEL MONDOR
02/10/2017 02/13/2017 NATIONAL REGISTRY EMT $230.00 MICHAEL MONDOR
02/14/2017 02/15/2017 CENTURY PROMOTIONAL ADVER $332.77 MICHAEL MONDOR
02/15/2017 02/16/2017 CHANNING BETE CO AHA $132.00 MICHAEL MONDOR
02/07/2017 02/08/2017 VIKING BLINDS $1,848.85 BRYAN NAGEL
02/06/2017 02/07/2017 AMAZON.COM AMZN.COM/BILL ($111.82)MICHAEL NYE
02/13/2017 02/16/2017 OFFICEMAX/OFFICE DEPOT616 $35.31 MICHAEL NYE
02/03/2017 02/06/2017 MINNESOTA GOVERNMENT FIN $60.00 ELLEN PAULSETH
02/03/2017 02/06/2017 MINNESOTA GOVERNMENT FIN $15.00 ELLEN PAULSETH
02/03/2017 02/06/2017 MINNESOTA GOVERNMENT FIN $25.00 ELLEN PAULSETH
02/03/2017 02/06/2017 TOWMASTER $1,469.28 STEVEN PRIEM
02/03/2017 02/06/2017 BORGEN RADIATOR CO $287.80 STEVEN PRIEM
02/03/2017 02/06/2017 AUTO PLUS-LITTLE CANADA $6.48 STEVEN PRIEM
02/06/2017 02/07/2017 AUTO PLUS-LITTLE CANADA $25.13 STEVEN PRIEM
02/06/2017 02/08/2017 WHEELCO BRAKE &SUPPLY $38.34 STEVEN PRIEM
02/06/2017 02/08/2017 METRO PRODUCTS INC $95.88 STEVEN PRIEM
02/07/2017 02/08/2017 BOYER FORD TRUCKS $264.59 STEVEN PRIEM
02/07/2017 02/08/2017 AN FORD WHITE BEAR LAK $11.73 STEVEN PRIEM
02/07/2017 02/09/2017 ZIEGLER INC COLUMBUS $86.59 STEVEN PRIEM
02/08/2017 02/09/2017 POMP'S TIRE #021 $445.40 STEVEN PRIEM
02/09/2017 02/10/2017 FACTORY MOTOR PARTS #19 $97.61 STEVEN PRIEM
02/10/2017 02/13/2017 AUTO PLUS-LITTLE CANADA $18.39 STEVEN PRIEM
02/13/2017 02/14/2017 DELEGARD TOOL COMPANY $180.80 STEVEN PRIEM
02/13/2017 02/14/2017 VCN**MNSTATEPATROL $64.50 STEVEN PRIEM
02/13/2017 02/15/2017 KREMER SERVICES $1,003.01 STEVEN PRIEM
02/13/2017 02/15/2017 MINNESOTA TRUCKING ASSOCI $90.00 STEVEN PRIEM
02/13/2017 02/16/2017 ZAHL PMC $132.60 STEVEN PRIEM
02/15/2017 02/16/2017 AUTO PLUS-LITTLE CANADA $63.51 STEVEN PRIEM
02/15/2017 02/16/2017 AN FORD WHITE BEAR LAK $90.90 STEVEN PRIEM
G1, Attachments
Packet Page Number 34 of 138
02/15/2017 02/16/2017 ZAHL PMC $530.63 STEVEN PRIEM
02/15/2017 02/17/2017 PIONEER RIM AND WHEE $503.80 STEVEN PRIEM
02/16/2017 02/17/2017 AN CLSNCNTR WHITEBEARL $78.00 STEVEN PRIEM
02/09/2017 02/10/2017 DALCO ENTERPRISES $49.02 KELLY PRINS
02/14/2017 02/15/2017 WW GRAINGER $15.32 KELLY PRINS
02/09/2017 02/10/2017 MINNESOTA SAFETY COUNCIL $62.91 TERRIE RAMEAUX
02/06/2017 02/08/2017 OFFICEMAX/OFFICE DEPOT616 $32.66 MICHAEL RENNER
02/06/2017 02/08/2017 OFFICEMAX/OFFICE DEPOT616 $49.99 MICHAEL RENNER
02/07/2017 02/09/2017 OFFICEMAX/OFFICE DEPOT616 $53.97 MICHAEL RENNER
02/09/2017 02/10/2017 BEST BUY MHT 00000109 $54.54 MICHAEL RENNER
02/10/2017 02/13/2017 AMAZON MKTPLACE PMTS $28.95 MICHAEL RENNER
02/09/2017 02/10/2017 CTC*CONSTANTCONTACT.COM $90.00 AUDRA ROBBINS
02/07/2017 02/09/2017 MINNESOTA GOVERNMENT FIN $15.00 JOSEPH RUEB
02/07/2017 02/08/2017 HEJNY RENTAL INC $385.68 ROBERT RUNNING
02/07/2017 02/14/2017 HEJNY RENTAL INC ($385.68)ROBERT RUNNING
02/08/2017 02/09/2017 TRI-STATE BOBCAT $495.00 ROBERT RUNNING
02/15/2017 02/16/2017 LILLIE SUBURBAN NEWSPAPER $76.25 DEB SCHMIDT
02/03/2017 02/06/2017 IN *ENCOMPASS TELEMATICS,$676.00 PAUL SCHNELL
02/09/2017 02/13/2017 MINNESOTA CHIEFS OF POLIC $320.00 PAUL SCHNELL
02/11/2017 02/13/2017 STORCHAK CLEANERS $47.34 PAUL SCHNELL
02/15/2017 02/17/2017 DOWNTOWNERS CAR WASH - MN $11.83 PAUL SCHNELL
02/04/2017 02/08/2017 CINTAS 60A SAP $241.59 SCOTT SCHULTZ
02/04/2017 02/08/2017 CINTAS 60A SAP $129.72 SCOTT SCHULTZ
02/06/2017 02/07/2017 G&K SERVICES AR $844.08 SCOTT SCHULTZ
02/10/2017 02/13/2017 OMNISITE $239.57 SCOTT SCHULTZ
02/14/2017 02/15/2017 REPUBLIC SERVICES TRASH $215.35 SCOTT SCHULTZ
02/03/2017 02/06/2017 MICHAELS STORES 2744 $47.10 MICHAEL SHORTREED
02/06/2017 02/07/2017 PAYPAL *USPCAREGION $50.00 MICHAEL SHORTREED
02/08/2017 02/10/2017 SPRUCE TREE PARKING RAMP $3.00 MICHAEL SHORTREED
02/08/2017 02/13/2017 AWARDS BY HAMMOND, INC $90.00 MICHAEL SHORTREED
02/11/2017 02/13/2017 STORCHAK CLEANERS $8.13 MICHAEL SHORTREED
02/11/2017 02/13/2017 STORCHAK CLEANERS $24.96 MICHAEL SHORTREED
02/14/2017 02/15/2017 IN *RICE STREET CAR WASH $49.50 MICHAEL SHORTREED
02/15/2017 02/16/2017 NU CTR PUBLIC SAFETY 1 $100.00 MICHAEL SHORTREED
02/02/2017 02/06/2017 NORTHERN TOOL+EQUIP $85.69 RONALD SVENDSEN
02/06/2017 02/07/2017 THE UPS STORE 2171 $127.57 RONALD SVENDSEN
02/04/2017 02/06/2017 INT'L CODE COUNCIL INC $245.00 DAVID SWAN
02/08/2017 02/10/2017 MENARDS MAPLEWOOD MN $62.48 TODD TEVLIN
02/02/2017 02/06/2017 LOWER TOWN PARKING $7.00 MICHAEL THOMPSON
02/10/2017 02/13/2017 MILLS FLEET FARM 2700 $379.57 JEFF WILBER
02/13/2017 02/14/2017 DISCOUNT STEEL -MN $596.67 JEFF WILBER
02/03/2017 02/06/2017 METTLER TOLEDO LLC $21.87 TAMMY WYLIE
02/03/2017 02/06/2017 METTLER TOLEDO LLC $1,457.75 TAMMY WYLIE
02/07/2017 02/07/2017 NORWEX USA INC.$24.57 TAMMY WYLIE
02/08/2017 02/08/2017 ULINE *SHIP SUPPLIES $90.48 TAMMY WYLIE
02/10/2017 02/10/2017 ULINE *SHIP SUPPLIES $150.39 TAMMY WYLIE
02/15/2017 02/15/2017 ULINE *SHIP SUPPLIES $196.53 TAMMY WYLIE
02/15/2017 02/16/2017 OFFICESUPPLY.COM $46.70 TAMMY WYLIE
$36,647.15
G1, Attachments
Packet Page Number 35 of 138
Check Description Amount
99302 03727 CLEANING ALUMINUM BLANKS-REUSE 537.48
99303 02149 GRAPHIC DESIGN SERVICES - FEBRUARY 4,000.00
02149 DESIGN 2017 SOLID WASTE MAILER 325.00
99304 00519 REBUILD CLUTCH ON CCTV TRACTOR 290.15
99305 03759 PRESSURE WASHER SRVS & PARTS 319.90
99306 05353 CONTRACT GASOLINE - FEBRUARY 10,229.79
05353 CONTRACT DIESEL - FEBRUARY 6,417.16
99307 05311 BBALL OFFICIALS 02/25 & 02/26 1,753.00
99308 04316 AUTO PAWN SYSTEM - JANUARY 710.10
99309 01160 SIGN BLANKS & BRACKETS 1,046.96
99310 04845 RECYCLING FEE - JANUARY 42,831.25
99311 03334 WINTER PATCHING MATERIAL 1,058.20
99312 01190 ELECTRIC & GAS UTILITY 14,819.58
01190 ELECTRIC & GAS UTILITY 13,863.95
01190 ELECTRIC UTILITY 9,258.04
01190 GAS UTILITY 7,506.38
01190 ELECTRIC & GAS UTILITY 1,174.95
01190 GAS UTILITY 978.85
01190 ELECTRIC UTILITY 944.72
01190 GAS UTILITY 150.78
01190 ELECTRIC UTILITY 141.94
01190 ELECTRIC UTILITY 59.18
01190 ELECTRIC UTILITY 15.75
01190 ELECTRIC UTILITY 15.27
01190 ELECTRIC UTILITY 14.82
99313 01805 DITCH CLEANING BUCKET-304EXCAVATOR 810.00
99314 04848 MONTHLY PREMIUM - MARCH 307.72
99315 00036 CHARITABLE GAMBLING-N HIGH ROBOTICS 2,150.00
99316 00036 CHARITABLE GAMBLING-AQUATIC RES 1,140.00
99317 05786 MONTHLY PREMIUM - FEBRUARY 267.04
99318 03280 SAFETY INSPECTION-LADDER 315 775.00
99319 05283 COMPRESSOR 2,500.00
05283 COMPRESSOR SRVS & SUPPLIES 906.00
05283 NEW HELMET FRONT 47.81
99320 05313 BUSINESS CARD ORDERS 149.96
99321 05767 AMY O'NEIL 120.00
99322 05476 KID CITY GRANT SERVICES 795.00
99323 04152 COOPERATIVE FACILITY USE AGREEMENT 28,391.07
99324 05744 USE OF FORCE WORKGROUP FACILITATIO 1,600.00
05744 USE OF FORCE WORKGROUP FACILITATIO 400.00
99325 00789 BULK OILS 15W40/10W30/HYD OIL 7,566.00
99326 02137 ATTORNEY FEES - JANUARY 14,138.65
99327 05533 REPAIRS TO ENGINE #333 276.88
99328 05790 DENIED CVR - TITLE FEE INCORRECT 640.75
05790 DENIED CVR - TITLE FEE INCORRECT 545.75
99329 00857 PATROL SUB TRAINING ONLINE 2017 4,410.00
00857 ANNUAL CONFERENCE - N SLAWIK 130.00
99330 00922 FIRE HYDRANT MARKERS 1,863.32
99331 03818 MONTHLY PREMIUM - MARCH 170,149.86
99332 01126 MONTHLY PREMIUM - MARCH 464.00
99333 01184 PD GARAGE REPAIR 609.00
99334 00001 STAR2 ENTERTAINMENT-LICENSES 6,212.00
99335 05670 HEALTH CHECK IN FOR FIRE DEPT 889.22
03/07/2017 ISD 622 COMMUNITY EDUCATION
03/07/2017 JASON SOLE CONSULTING, LLC
03/07/2017 JASON SOLE CONSULTING, LLC
03/07/2017 KATH FUEL OIL SERVICE CO
03/07/2017 KENNEDY & GRAVEN CHARTERED
03/07/2017 LEAGUE OF MINNESOTA CITIES
03/07/2017 LEAGUE OF MINNESOTA CITIES
03/07/2017 MAILE ENTERPRISES INC
KIRVIDA FIRE
03/07/2017 EMERGENCY RESPONSE SOLUTIONS
03/07/2017 EMERGENCY RESPONSE SOLUTIONS
03/07/2017 GRAPHIC DESIGN, INC.
03/07/2017 HEALTHPARTNER INSURANCE PAYOUT
03/07/2017 JESSICA HUANG
03/07/2017 CHARITABLE GAMBLING
03/07/2017 CHARITABLE GAMBLING
03/07/2017 COLONIAL LIFE PROCESSING CTR
03/07/2017 DIVERSIFIED INSPECTIONS/
03/07/2017 EMERGENCY RESPONSE SOLUTIONS
03/07/2017 XCEL ENERGY
03/07/2017 XCEL ENERGY
03/07/2017 XCEL ENERGY
03/07/2017 ZIEGLER INC.
03/07/2017 AVESIS
03/07/2017 XCEL ENERGY
03/07/2017 XCEL ENERGY
03/07/2017 XCEL ENERGY
03/07/2017 XCEL ENERGY
03/07/2017 XCEL ENERGY
03/07/2017 XCEL ENERGY
03/07/2017 XCEL ENERGY
03/07/2017 XCEL ENERGY
03/07/2017 XCEL ENERGY
03/07/2017 XCEL ENERGY
03/07/2017 WILLIE MCCRAY
03/07/2017 CITY OF MINNEAPOLIS RECEIVABLES
03/07/2017 NEWMAN TRAFFIC SIGNS
03/07/2017 TENNIS SANITATION LLC
03/07/2017 UNIQUE PAVING MATERIALS CORP
03/07/2017 HEIDI CAREY
03/07/2017 FLEXIBLE PIPE TOOL CO.
03/07/2017 HOTSYMINNESOTA.COM
03/07/2017 MANSFIELD OIL CO
03/07/2017 MANSFIELD OIL CO
Check Register
City of Maplewood
03/03/2017
Date Vendor
03/07/2017 ADVANCED WATERJET TECH INC
03/07/2017 HEIDI CAREY
03/07/2017 KLINE VOLVO
03/07/2017 KLINE VOLVO
03/07/2017
03/07/2017 ONE TIME VENDOR
03/07/2017 PETERSON COUNSELING/CONSULTING
03/07/2017 MEDICA
03/07/2017 NCPERS MINNESOTA
03/07/2017 NORTHERN DOOR COMPANY, INC.
G1, Attachments
Packet Page Number 36 of 138
99336 01261 EMS REPORTING SOFTWARE - FEB 738.67
99337 01340 MEDICAL DIRECTION FEE 2017 15,000.00
99338 01418 CONCESSIONS 87.79
99339 02653 MCC FIRE ALARM MATERIAL 27,060.17
02653 MCC FIRE ALARM LABOR PROGRESS 1,892.14
99340 02274 GPS TRACKING 120.00
99341 02464 FUNDS FOR CITY HALL ATM 10,000.00
99342 02350 ROLL OFF DUMPSTERS 612.00
99343 01876 PD ORGANIZATIONAL DEVELOPMENT 1,890.00
99344 05578 ARTIST COMPENSATION (GRANT)13,016.77
03/07/2017 WHAT WORKS INC
03/07/2017 Z PUPPETS ROSENSCHNOZ
437,135.7743Checks in this report.
03/07/2017 PHYSIO-CONTROL, INC.
03/07/2017 REGIONS HOSPITAL
03/07/2017 VASKO ROLL-OFF SERVICE
03/07/2017 SAM'S CLUB DIRECT
03/07/2017 SIMPLEX GRINNELL LP
03/07/2017 SIMPLEX GRINNELL LP
03/07/2017 SPRINT
03/07/2017 US BANK
G1, Attachments
Packet Page Number 37 of 138
Settlement
Date Payee Description Amount
2/27/2017 MN State Treasurer Drivers License/Deputy Registrar 47,658.06
2/27/2017 MN Dept of Natural Resources DNR electronic licenses 1,375.50
2/27/2017 U.S. Treasurer Federal Payroll Tax 96,304.01
2/27/2017 P.E.R.A.P.E.R.A.101,067.22
2/27/2017 MN State Treasurer State Payroll Tax 20,347.26
2/27/2017 Labor Unions Union Dues 3,844.38
2/27/2017 MidAmerica - ING HRA Flex plan 14,329.23
2/27/2017 Empower - State Plan Deferred Compensation 29,225.00
2/28/2017 MN State Treasurer Drivers License/Deputy Registrar 51,804.18
3/1/2017 MN State Treasurer Drivers License/Deputy Registrar 77,186.85
3/2/2017 MN State Treasurer Drivers License/Deputy Registrar 55,846.23
3/3/2017 MN State Treasurer Drivers License/Deputy Registrar 47,645.64
3/3/2017 MN Dept of Natural Resources DNR electronic licenses 1,428.00
3/3/2017 Optum Health DCRP & Flex plan payments 1,798.11
549,859.67
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 38 of 138
CHECK #CHECK DATE EMPLOYEE NAME
69.99
02/24/17 CROTTY, KERRY 4,251.21
02/24/17 BUSACK, DANIEL 4,897.75
02/24/17 CARNES, JOHN 359.40
02/24/17 BERGERON, ASHLEY 1,141.77
02/24/17 BIERDEMAN, BRIAN 3,832.50
02/24/17 BELDE, STANLEY 3,488.96
02/24/17 BENJAMIN, MARKESE 3,462.93
02/24/17 BAKKE, LONN 3,488.96
02/24/17 BARTZ, PAUL 3,583.61
02/24/17 ABEL, CLINT 3,284.01
02/24/17 ALDRIDGE, MARK 3,778.67
02/24/17 WELCHLIN, KATHLEEN 76.50
02/24/17 WYLIE, TAMMY 1,926.59
02/24/17 SHEA, STEPHANIE 1,720.99
02/24/17 SHORTREED, MICHAEL 4,511.95
02/24/17 KVAM, DAVID 4,641.48
02/24/17 SCHNELL, PAUL 5,379.16
02/24/17 CORCORAN, THERESA 2,084.89
02/24/17 HENDRICKS, JENNIFER 1,598.40
02/24/17 WEAVER, KRISTINE 2,584.09
02/24/17 BERG, TERESA 490.00
02/24/17 RICHTER, CHARLENE 1,226.03
02/24/17 VITT, SANDRA 1,344.70
02/24/17 MOY, PAMELA 1,845.29
02/24/17 OSTER, ANDREA 2,091.83
02/24/17 SINDT, ANDREA 3,060.57
02/24/17 CRAWFORD, LEIGH 2,043.39
02/24/17 LARSON, MICHELLE 2,082.59
02/24/17 SCHMIDT, DEBORAH 3,346.37
02/24/17 BEGGS, REGAN 1,945.80
02/24/17 EVANS, CHRISTINE 2,082.59
02/24/17 RUEB, JOSEPH 3,416.51
02/24/17 ARNOLD, AJLA 654.49
02/24/17 ANDERSON, CAROLE 3,127.97
02/24/17 DEBILZAN, JUDY 2,327.39
SLAWIK, NORA 518.43
02/24/17
02/24/17 KNUTSON, LOIS
02/24/17 OSWALD, BRENDA 2,238.50
02/24/17 PAULSETH, ELLEN 4,494.56
02/24/17 HERZOG, LINDSAY 1,341.79
02/24/17 RAMEAUX, THERESE 3,381.91
JAHN, DAVID
02/24/17 PRINS, KELLY 2,305.39
2,579.60
02/24/17 CHRISTENSON, SCOTT 2,292.55
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in Amount
02/24/17 COLEMAN, MELINDA 5,852.67
02/24/17 FUNK, MICHAEL 4,984.10
02/24/17 SMITH, BRYAN 456.30
02/24/17 XIONG, TOU 456.30
AMOUNT
02/24/17 ABRAMS, MARYLEE 456.30
02/24/17 JUENEMANN, KATHLEEN 456.30
02/24/17
2,334.71
G1, Attachments
Packet Page Number 39 of 138
203.53
69.99
02/24/17 HALWEG, JODI 2,984.54
02/24/17 HAWTHORNE, ROCHELLE 3,263.79
02/24/17 HAGEN, MICHAEL 636.02
02/24/17 HALE, JOSEPH 409.43
02/24/17 DAWSON, RICHARD 3,576.12
02/24/17 EVERSON, PAUL 3,896.76
02/24/17 CRUMMY, CHARLES 178.88
02/24/17 DABRUZZI, THOMAS 3,557.66
02/24/17 COREY, ROBERT 318.00
02/24/17 CRAWFORD - JR, RAYMOND 3,563.94
02/24/17 BOURQUIN, RON 741.74
02/24/17 CAPISTRANT, JOHN 393.98
02/24/17 BAUMAN, ANDREW 4,598.92
02/24/17 BEITLER, NATHAN 781.77
02/24/17 BAHL, DAVID 185.40
02/24/17 BASSETT, BRENT 291.51
02/24/17 ZAPPA, ANDREW 2,511.20
02/24/17 ANDERSON, BRIAN 397.51
02/24/17 XIONG, KAO 3,224.58
02/24/17 XIONG, TUOYER 464.00
02/24/17 VANG, PAM 2,522.34
02/24/17 WENZEL, JAY 3,404.59
02/24/17 TAUZELL, BRIAN 3,509.34
02/24/17 THIENES, PAUL 3,861.81
02/24/17 STEINER, JOSEPH 4,476.32
02/24/17 SYPNIEWSKI, WILLIAM 3,363.61
02/24/17 SLATER, BENJAMIN 3,125.15
02/24/17 STARKEY, ROBERT 2,676.13
02/24/17 PETERSON, JARED 2,665.13
02/24/17 REZNY, BRADLEY 4,243.57
02/24/17 OLSON, JULIE 3,459.48
02/24/17 PARKER, JAMES 3,377.46
02/24/17 NYE, MICHAEL 4,004.55
02/24/17 OLDING, PARKER 3,949.04
02/24/17 MOE, AEH BEL 348.00
02/24/17 MULVIHILL, MARIA 2,208.82
02/24/17 METRY, ALESIA 3,299.07
02/24/17 MICHELETTI, BRIAN 3,922.65
02/24/17 MARINO, JASON 3,521.73
02/24/17 MCCARTY, GLEN 3,400.52
02/24/17 LANGNER, TODD 3,640.55
02/24/17 LYNCH, KATHERINE 3,267.22
02/24/17 LANDEROS CRUZ, JESSICA 464.00
02/24/17 LANGNER, SCOTT 3,224.58
02/24/17 KREKELER, NICHOLAS 1,083.47
02/24/17 KROLL, BRETT 3,492.02
02/24/17 JOHNSON, KEVIN 4,061.93
02/24/17 KONG, TOMMY 3,239.64
02/24/17 HOFMEISTER, TIMOTHY 496.00
02/24/17 JAMES JR, JUSTIN 485.75
02/24/17 HIEBERT, STEVEN 3,488.96
02/24/17 HOEMKE, MICHAEL 385.28
02/24/17 HAWKINSON JR, TIMOTHY 3,466.29
02/24/17 HER, PHENG 3,291.26
02/24/17 FRITZE, DEREK 3,659.18
02/24/17 GABRIEL, ANTHONY 3,343.44
02/24/17 FISHER, CASSANDRA 2,107.41
02/24/17 FORSYTHE, MARCUS 3,257.33
02/24/17 DUGAS, MICHAEL 3,861.81
02/24/17 ERICKSON, VIRGINIA 3,725.92
02/24/17 DEMULLING, JOSEPH 3,713.12
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Packet Page Number 40 of 138
87.00
02/24/17 BIESANZ, OAKLEY 1,805.77
02/24/17 NAUGHTON, JOHN 2,371.99
02/24/17 ORE, JORDAN 2,145.22
02/24/17 HAYS, TAMARA 2,155.29
02/24/17 HINNENKAMP, GARY 2,586.40
02/24/17 JANASZAK, MEGHAN 2,105.79
02/24/17 HAMRE, MILES 2,102.40
02/24/17 THOMPSON, MICHAEL 5,366.50
02/24/17 ZIEMAN, SCOTT 200.00
02/24/17 LINDBLOM, RANDAL 3,003.91
02/24/17 LOVE, STEVEN 4,442.25
02/24/17 ENGSTROM, ANDREW 3,024.56
02/24/17 JAROSCH, JONATHAN 3,521.79
02/24/17 BURLINGAME, NATHAN 2,744.00
02/24/17 DUCHARME, JOHN 3,003.91
02/24/17 RUNNING, ROBERT 3,022.72
02/24/17 TEVLIN, TODD 2,465.34
02/24/17 OSWALD, ERICK 2,940.37
02/24/17 RUIZ, RICARDO 2,259.46
02/24/17 MEISSNER, BRENT 2,463.04
02/24/17 NAGEL, BRYAN 4,045.40
02/24/17 EDGE, DOUGLAS 2,432.65
02/24/17 JONES, DONALD 2,465.34
02/24/17 BUCKLEY, BRENT 2,463.04
02/24/17 DOUGLASS, TOM 1,995.70
02/24/17 CORTESI, LUANNE 2,082.59
02/24/17 BRINK, TROY 2,829.07
02/24/17 LO, CHING 890.89
02/24/17 LUKIN, STEVEN 5,088.01
02/24/17 ZAPPA, ERIC 3,015.72
02/24/17 GERVAIS-JR, CLARENCE 4,367.89
02/24/17 STREFF, MICHAEL 3,472.66
02/24/17 SVENDSEN, RONALD 4,432.27
02/24/17 SAUERWEIN, ADAM 159.00
02/24/17 SEDLACEK, JEFFREY 3,433.61
02/24/17 RANGEL, DERRICK 265.00
02/24/17 RODRIGUEZ, ROBERTO 2,947.26
02/24/17 POWERS, KENNETH 3,546.59
02/24/17 RAINEY, JAMES 318.01
02/24/17 PACHECO, ALPHONSE 513.44
02/24/17 PETERSON, ROBERT 3,400.24
02/24/17 O'GARA, GEORGE 145.76
02/24/17 OPHEIM, JOHN 641.18
02/24/17 NOVAK, JEROME 3,532.46
02/24/17 NOWICKI, PAUL 261.70
02/24/17 NEILY, STEVEN 26.50
02/24/17 NIELSEN, KENNETH 370.80
02/24/17 MONDOR, MICHAEL 4,480.47
02/24/17 MORGAN, JEFFERY 57.40
02/24/17 LOCHEN, MICHAEL 1,271.58
02/24/17 MERKATORIS, BRETT 238.50
02/24/17 LANDER, CHARLES 2,723.32
02/24/17 LINDER, TIMOTHY 3,472.67
02/24/17 KONDER, RONALD 496.88
02/24/17 KUBAT, ERIC 3,349.01
02/24/17 KARRAS, JAMIE 218.63
02/24/17 KERSKA, JOSEPH 1,119.66
02/24/17 JANSEN, CHAD 397.51
02/24/17 KANE, ROBERT 784.09
02/24/17 HUTCHINSON, JAMES 258.79
02/24/17 IMM, TRACY 510.14
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Packet Page Number 41 of 138
1,770.40
99102583
99102584
99102585
02/24/17 DIEZ, ANTONIO 456.00
02/24/17 DOMENIGHI, DALTON 80.00
02/24/17 RENNER, MICHAEL 2,127.78
02/24/17 CHEVRE, YSAREIA 54.00
02/24/17 FRANZEN, NICHOLAS 5,211.76
02/24/17 GERONSIN, ALEXANDER 2,163.51
02/24/17 XIONG, BOON 2,015.93
02/24/17 FOWLDS, MYCHAL 4,219.45
02/24/17 PRIEM, STEVEN 2,666.30
02/24/17 WOEHRLE, MATTHEW 2,437.53
02/24/17 WILBER, JEFFREY 2,036.99
02/24/17 WISTL, MOLLY 281.50
02/24/17 JENSEN, JOSEPH 1,960.09
02/24/17 SCHULTZ, SCOTT 4,002.21
02/24/17 ADAMS, DAVID 2,296.80
02/24/17 HAAG, MARK 2,714.23
02/24/17 BERGO, CHAD 3,180.39
02/24/17 FAIRBANKS, GEORGE 3,320.80
02/24/17 WILLIAMS III, WALLACE 100.00
02/24/17 XIONG, BLONG 43.50
02/24/17 VUKICH, CANDACE 260.00
02/24/17 WHITE, LINDA 142.50
02/24/17 THIELMAN, RICHARD 130.00
02/24/17 VAN PATTEN, MICHAEL 130.00
02/24/17 ROBBINS, CAMDEN 368.00
02/24/17 SMITHSON, JONAH 134.50
02/24/17 RASMUSSEN, BRADLEY 61.50
02/24/17 ROBBINS, AUDRA 3,677.59
02/24/17 NZARA, MUNASHE 140.00
02/24/17 PIEPER, THEODORE 159.00
02/24/17 MCKANE, COLLIN 114.00
02/24/17 NEUMANN, BRAD 180.50
02/24/17 LO, SATHAE 289.75
02/24/17 MALLETT, DERRICK 126.00
02/24/17 KUSTERMAN, KEVIN 53.00
02/24/17 LESNICK, JACOB 142.50
02/24/17 GORACKI, GERALD 78.75
02/24/17 KELLER, DILLON 143.00
02/24/17 ETTER, LAURA 45.00
02/24/17 FISHER, JADE 20.00
02/24/17 CHUHEL, BRADY 114.00
02/24/17 CUMMINGS, KATIA 246.00
02/24/17 BRAWK, JOSEN 40.00
02/24/17 BRENEMAN, NEIL 2,610.16
02/24/17 WELLENS, MOLLY 2,068.05
02/24/17 BJORK, BRANDON 198.38
02/24/17 SWANSON, CHRIS 2,108.19
02/24/17 WEIDNER, JAMES 2,383.39
02/24/17 BRASH, JASON 3,321.59
02/24/17 SWAN, DAVID 3,056.49
02/24/17 FINWALL, SHANN 3,514.99
02/24/17 MARTIN, MICHAEL 3,609.86
02/24/17 KONEWKO, DUWAYNE 5,042.36
02/24/17 KROLL, LISA 2,084.90
02/24/17 GAYNOR, VIRGINIA 3,583.43
02/24/17 JOHNSON, ELIZABETH 1,774.59
02/24/17 WACHAL, KAREN 1,041.29
02/24/17 WOLFE, KAYLA 72.00
02/24/17 HER, KONNIE 624.75
02/24/17 HUTCHINSON, ANN 2,930.89
02/24/17 GERNES, CAROLE 1,742.97
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99102586
99102587
99102588
99102589
99102590
99102591
99102592
99102593
02/24/17 PURCELL, TYLER 126.00
02/24/17 WAGNER, ERIC 145.00
507,332.38
02/24/17 MASON, TAKARA 42.00
02/24/17 MEISSNER, MICHAEL 57.00
02/24/17 KRUEGER, SCOTT 161.13
02/24/17 LINAMAN, ANDREW 51.00
02/24/17 GREENER, DOUGLAS 103.50
02/24/17 ISERMAN, TIANNA 63.00
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Packet Page Number 43 of 138
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Thompson, Director of Public Works
DATE: March 6, 2017
SUBJECT: Approval of Agreements for Hazelwood Medical Building LLC, Project 16-09
a.Cooperative Agreement with Ramsey County for Public Improvements
b.Development Agreement with Hazelwood Medical Building LLC
Introduction
The City Council will consider approval of two agreements related to the Hazelwood Medical
Building project currently under construction near the intersection of Hazelwood Street and
Beam Avenue (across from St. John’s Hospital). The first is the cooperative agreement
between the City and Ramsey County, and the second is between the City and Developer
(Hazelwood Medical Building LLC).
Background / Discussion
In 2016 the Hazelwood Medical Building project was approved by the City Council and during
the review process Ramsey County required improvements to the intersection of Hazelwood
Street and Beam Avenue as a result of the new development being granted access directly onto
Beam Avenue (as their second entrance/exit).
The Developer agreed to pay for or reimburse fully for said improvements and understood that
the access directly onto Beam Avenue could not be utilized until said improvements were
completed.
Ramsey County is leading the design and construction oversight of the project on its roadways,
however, before the County can bid out a contract it requires the City to enter into a Cooperative
Agreement for cost reimbursement. Thus the City must enter into a separate contract with the
Developer to ensure reimbursement from the Developer. Once the project is complete the
County will invoice the City for all costs, and subsequently the City will invoice the Developer for
all costs.
The City is essentially acting as the pass-through agency for funds since the County is unwilling
to enter into a direct agreement with Developer or a three way agreement between all parties.
The City Attorney, Ron Batty, has been involved in these discussions and all decisions and
agreements have been reviewed through his office.
Budget Impact
There is no cost to the City. The improvements will be fully recaptured from the Developer. To
ensure this, the City is requiring the Developer to post a cash escrow or letter of credit that
covers all related costs.
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Recommendation
It is recommended that the City Council approve the following Agreements for Hazelwood
Medical Building LLC, Project 16-09:
a.Cooperative Agreement with Ramsey County for Public Improvements
b.Development Agreement with Hazelwood Medical Building LLC
Attachments
1.Cooperative Agreement with Ramsey County for Public Improvements
2.Development Agreement with Hazelwood Medical Building LLC
G2
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PW 2016-17 Page 1 of 6
Agreement PUBW2016-17
AGREEMENT FOR IMPROVEMENTS
TO BEAM AVENUE (County State Aid Highway 20)
AT HAZELWOOD STREET
County Project - P3390
City Project 16-09
Total Estimated Project Cost: $179,225.85 Attachments:
A – Engineer’s Estimate
B – Project Location Map
This Agreement is between the City of Maplewood, a Minnesota corporation ("City") and
Ramsey County, a political subdivision of the State of Minnesota, ("County") for the
improvements to Beam Avenue at Hazelwood Street.
RECITALS
1. The Project is identified in County’s 2017 – 2022 Transportation Improvement
Program.
2. Beam Avenue, in the area affected by the improvements, is designated County State
Aid Highway (CSAH) 20.
3. The subject road segment is located within the City.
AGREEMENTS
1. Responsibility for Design Engineering
1.1. Plans, specifications, and proposals will be prepared in accordance with Mn/DOT
State Aid requirements.
1.2. The County will prepare plans, specifications, and proposals for the Project, which
will include, among other things, the proposed construction, alignment, profiles,
grades, cross sections, paving, concrete curb and gutter, medians, storm sewer,
curb ramps, turf establishment, traffic signals, street lighting, and utility
replacement and adjustments.
1.3. Plans for the project showing proposed construction will be presented to the City
for review and staff consent prior to bidding, and will be on file at Ramsey County
Public Works Department.
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PW 2016-17 Page 2 of 6
1.4. Any costs associated with Project revisions after the completion of plans and
specifications will be paid for by the party requesting the revisions. Revisions are
subject to approval by the County.
2. Responsibility for the Right of Way Acquisition
2.1. The City will acquire the necessary easements and/or right of way required for the
project.
3. Procurement and Award of Contract
3.1. The County will take bids in accordance with state law and County procedures.
3.2. The County will prepare an abstract of bids and a cost participation summary
based on the lowest responsible bidder’s proposal, and will provide the same to
the City.
3.3. The County will request the City’s concurrence to award a contract the lowest
responsible bidder.
3.4. The County will award a contract, and pay the contractor from County State Aid
Highway funds or other sources as identified by the County for the Project.
4. Responsibility for Construction Engineering
4.1. The County shall perform or contract the performance of the construction
engineering for all elements of the Project.
5. Project Costs
5.1. A list of the anticipated construction pay items as well as the total estimated City
Project cost is attached as Exhibit A. Cost Participation Based on Engineer’s
Estimate. Identification of pay items, quantities and unit prices in Exhibit A are
estimates. Actual costs shall be based on the contract unit prices and the actual
items and quantities constructed.
5.2. Design Engineering Costs
5.2.1. The City shall pay the County a design engineering fee equal to 12% of the
project items identified in Section 5.1.
5.2.2. Design engineering fees shall be calculated based on the quantities and unit
prices at the time of contract award.
5.3. Right of Way Acquisition Costs
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PW 2016-17 Page 3 of 6
5.3.1. Right of way and or easement acquisition costs including payment to
owners, relocation assistance, appraisal fees, and other related costs of
acquiring right of way for the Project will be 100% the responsibility of the
City.
5.4. Construction Engineering Administration Costs
5.4.1. The City shall pay the County a construction engineering administration fee
equal to 12% of items identified in Section 5.1.
5.4.2. Construction engineering administration fees shall be calculated based on
the final contract quantities and unit prices.
6. Payment Schedule from City to County
6.1. Design engineering will be invoiced at the time of contract award.
6.2. The County will invoice the City for construction costs incurred on a monthly basis
or as determined by the payment schedule for the contractor.
6.3. Construction engineering will be invoiced at the time of substantial project
completion, as determined by the County.
6.4. Payment will be made within 30 days of receipt of an invoice.
7. Ownership and Maintenance Responsibility for Project Elements
7.1. Ownership and Maintenance Responsibility of Beam Avenue.
7.1.1. The County will own and maintain Beam Avenue and associated roadway
elements located within the roadway Right of Way.
8. The City grants the County temporary construction easements over all City owned
rights-of-way and property within the limits of the Project for use during construction at
no cost to the County.
9. The City and County shall indemnify, defend, and hold each other harmless against
any and all liability, losses, costs, damages, expenses, claims, or actions, including
attorney’s fees, which the indemnified party, its officials, agents, or employees may
hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or
omission of the indemnifying party, its officials, agents, or employees, in the execution,
performance, or failure to adequately perform the indemnifying party’s obligation
pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the
County or the City of any statutory or common law immunities, limits, or exceptions on
liability.
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PW 2016-17 Page 4 of 6
10. This Agreement shall remain in full force and effect until all terms of the Agreement
have been met and financial transactions processed and successfully cleared by all
parties.
NOTICES
All notices shall be addressed as follows:
If to the CITY : City of Maplewood
1902 County Rd B East
Maplewood, MN 55109
Attention: Michael Thompson, Public Works Director
If to the COUNTY: Ramsey County Public Works
1425 Paul Kirkwold Drive
Arden Hills, MN 55112
Attention: James Tolaas, Public Works Director
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PW 2016-17 Page 5 of 6
CITY OF MAPLEWOOD, MINNESOTA
By: _______________________________ Date:_______________________
Mayor
By: _______________________________ Date:_______________________
City Manager
Approved as to Form:
By: _______________________________
City Attorney
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PW 2016-17 Page 6 of 6
RAMSEY COUNTY, MINNESOTA
_________________________________ Date: ____________________________
Julie Kleinschmidt, County Manager
Approval recommended:
_________________________________
James E. Tolaas, Director
Public Works Department
Approved as to form:
_________________________________
Assistant County Attorney
G2, Attachment 1
Packet Page Number 51 of 138
ATTACHMENT A
ENGINEER'S ESTIMATE DATE:1/30/2017
ITEM
NUMBER ITEM UNIT
TOTAL
ESTIMATED
QUANTITY UNIT PRICE AMOUNT
ESTIMATED
QUANTITY AMOUNT
2021.501 MOBILIZATION LUMP SUM 1 $10,000.00 $10,000.00 0.66 $6,600.00
2102.501 PAVEMENT MARKING REMOVAL SQ FT 150 $2.00 $300.00 150 $300.00
2104.501 REMOVE SEWER PIPE (STORM) LIN FT 24 $12.00 $288.00 16 $192.00
2104.501 REMOVE CURB AND GUTTER LIN FT 1,018 $4.25 $4,326.50 627 $2,664.75
2104.503 REMOVE CONCRETE WALK SQ FT 1,235 $1.00 $1,235.00 1235 $1,235.00
2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 424 $5.00 $2,120.00 383 $1,915.00
2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 288 $11.00 $3,168.00 204 $2,244.00
2104.509 REMOVE MANHOLE OR CATCHBASIN EACH 2 $500.00 $1,000.00 1 $500.00
2104.509 REMOVE CASTING EACH 2 $175.00 $350.00 2 $350.00
2104.509 REMOVE SIGN TYPE C EACH 2 $35.00 $70.00 2 $70.00
2104.523 SALVAGE SIGN EACH 1 $35.00 $35.00 1 $35.00
2104.513 SAWING BIT PAVEMENT (FULL DEPTH) LIN FT 418 $3.00 $1,254.00 240 $720.00
2105.501 COMMON EXCAVATION (EV) CU YD 252 $15.00 $3,780.00 17 $255.00
2105.523 COMMON BORROW (LV) CU YD 84 $3.00 $252.00 83 $249.00
2123.610 TRACTOR MOUNTED BACKHOE HOUR 10 $100.00 $1,000.00 8 $800.00
2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 44 $150.00 $6,600.00 24 $3,600.00
2130.501 WATER M GALLON 44 $50.00 $2,200.00 24 $1,200.00
2211.503 AGGREGATE BASE , CLASS 6 (LV) CU YD 88 $34.00 $2,992.00 17 $578.00
2232.501 MILL BITUMINOUS SURFACE 2" SQ YD 1,365 $2.00 $2,730.00 858 $1,716.00
2232.501 MILL BITUMINOUS SURFACE 8" SQ YD 153 $4.00 $612.00 153 $612.00
2301.602 DRILL & GROUT REINFORCEMENT BAR EACH 11 $10.00 $110.00 11 $110.00
2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 189 $3.50 $661.50 106 $371.00
2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (4,F) TON 284 $70.75 $20,093.00 165 $11,673.75
2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (4,B) TON 86 $60.50 $5,203.00 40 $2,420.00
2503.541 12" RC PIPE SEWER DES 3006 CL V LIN FT 35 $50.00 $1,750.00 16 $800.00
2503.602 CONNECT INTO EXISTING STORM SEWER EACH 3 $1,000.00 $3,000.00 2 $2,000.00
2504.602 ADJUST VALVE BOX EACH 2 $595.00 $1,190.00 2 $1,190.00
2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT 9 $500.00 $4,650.00 5.6 $2,800.00
2506.516 CASTING ASSEMBLY EACH 4 $1,200.00 $4,800.00 3 $3,600.00
2521.501 4" CONCRETE WALK SQ FT 310 $8.00 $2,480.00 310 $2,480.00
2521.501 6" CONCRETE WALK SQ FT 179 $8.00 $1,432.00 179 $1,432.00
2531.501 CONCRETE CURB & GUTTER DESIGN B624 LIN FT 930 $35.00 $32,550.00 535 $18,725.00
2531.507 8" CONCRETE DRIVEWAY PAVEMENT SQ YD 123 $62.00 $7,626.00 70 $4,340.00
2531.618 TRUNCATED DOMES SQ FT 45 $30.00 $1,350.00 45 $1,350.00
2563.601 TRAFFIC CONTROL LUMP SUM 1 $10,000.00 $10,000.00 0.66 $6,600.00
2563.601 ALTERNATE PEDESTRIAN ROUTE LUMP SUM 1 $2,000.00 $1,320.00 1 $1,320.00
2563.613 PORTABLE CHANGEABLE MESSAGE SIGN UNIT DAY 21 $125.00 $2,625.00 14 $1,750.00
2564.531 SIGN PANEL TYPE C SQ FT 13 $57.00 $712.50 6.25 $356.25
2564.537 INSTALL SIGN TYPE C EACH 1 $150.00 $150.00 1 $150.00
2565.616 REVISE SIGNAL SYSTEM SYS 1 $30,000.00 $30,000.00 1 $30,000.00
2572.501 TEMPORARY FENCE (48" HIGH ORANGE PLASTIC) LIN FT 500 $4.50 $2,250.00 100 $450.00
2573.530 STORM DRAIN INLET PROTECTION EACH 8 $237.50 $1,900.00 5 $1,187.50
2573.533 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT 160 $6.25 $1,000.00 60 $375.00
2573.550 EROSION CONTROL SUPERVISOR LUMP SUM 1 $1,000.00 $1,000.00 1 $660.00
2574.508 FERTILIZER TYPE 3 POUND 85 $1.50 $127.50 60 $90.00
2574.525 COMMON TOPSOIL BORROW (LV) CU YD 96 $30.00 $2,880.00 68 $2,040.00
2575.501 SEEDING ACRE 0.24 $2,000.00 $480.00 0.17 $340.00
2575.502 SEED MIXTURE 25-131 POUND 54 $7.00 $378.00 38 $266.00
2575.523 EROSION CONTROL BLANKET SQ YD 1,146 $2.00 $2,292.00 812 $1,624.00
2575.562 HYDRAULIC MATRIX TYPE MULCH POUND 504 $1.50 $756.00 357 $535.50
2582.501 PAVT MESSG EPOXY SQ FT 45 $12.00 $540.00 30 $360.00
2582.502 4" SOLID LINE EPOXY LIN FT 193 $0.50 $96.50 141 $70.50
2582.502 4" BROKEN LINE EPOXY LIN FT 170 $0.50 $85.00 90 $45.00
2582.503 CROSSWALK MARKING EPOXY SQ FT 270 $15.00 $4,050.00 270 $4,050.00
TOTALS $131,397.25
Construction Costs $131,397.25
10% Contingency $13,139.73
Subtotal $144,536.98
12% Engineering Fee $17,344.44
12% Construction Admin Fee $17,344.44
GRAND TOTAL =$179,225.85
BEAM AVENUE
AT HAZELWOOD STREET
BEAM AVENUE AT HAZELWOOD STREET
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DEVELOPMENT AGREEMENT
CITY OF MAPLEWOOD
HAZELWOOD MEDICAL BUILDING LLC
Developer Project: 16-09
Associated Agreement: PUBW2016-17 (City/County Cooperative Agreement – Exhibit C)
THIS DEVELOPMENT AGREEMENT (this "Agreement") is entered into as of
_____________________________ by and between HAZELWOOD MEDICAL BUILDING
LLC, a Minnesota limited liability company (the “Owner”) and the CITY OF
MAPLEWOOD, a Minnesota municipal corporation, acting by and through its mayor and City
manager (the “City”).
RECITALS
A. Owner owns that certain real property and the improvements located thereon
described on Exhibit A attached hereto (the “Property”).
B.Owner intends to construct a Medical Building on Property and intends to utilize
the driveway connecting directly to Beam Avenue as a vehicular ingress/egress to the Property.
C.Ramsey County (the “County’) has reviewed the Medical Building project on the
Property and has determined public improvements are required to Beam Avenue if the Owner
intends to allow vehicular ingress/egress onto Beam Avenue to serve the Property.
D.The Owner’s representative (Mark A. Davis) wrote a letter (Exhibit D) to the
County on August 3, 2016 stating, “Hazelwood Medical Building LLC agrees to enter into the
necessary agreements for the upgrades to Beam Avenue as laid out by Ramsey County, pay for
the associated costs, and that no connection to Beam Avenue will be made until the upgrades to
Beam Avenue are completed. Based on this agreement, Hazelwood Medical Building LLC,
will be allowed to proceed with the grading permit for the medical building project.”
E.The County has required the City to enter into an agreement whereby the City
agrees to pay for 100% of the costs of the upgrades to Beam Avenue (the “Public
Improvements”).
F.The City must enter into this agreement to require the Owner to reimburse the
City 100% of the costs associated with the Public Improvements.
G.The parties desire to construct the Public Improvements concept as depicted on
Exhibit B to support the Project in accordance with the terms and conditions set forth herein as
required as a condition of the County.
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AGREEMENTS
In consideration of the Recitals and the terms and conditions set forth herein, the parties
agree and covenant as follows:
ARTICLE I
PUBLIC IMPROVEMENTS
A.Public Improvements. Through separate agreement as referenced in Exhibit C
the County will be the lead agency on implementing the Public Improvements as depicted in
Exhibit B.
B.Completion Date. The Public Improvements are anticipated to be completed by
November 30, 2017 (the “Public Improvement Completion Date”).
ARTICLE II
OTHER EASEMENTS AND AGREEMENTS
A.Right of Entry. Owner shall grant, if warranted and requested in writing by the
City or County a right of entry to access its respective Property as may be necessary to construct
the Public Improvements.
B.Easements. The City does not anticipate there will be a need for temporary or
permanents easement acquisition associated with the Public Improvements. If acquisition need
is encountered the City and Owner shall enter into a separate agreement after negotiating terms.
ARTICLE III
FEES AND ESCROWS
A.City Engineering Fees. Owner shall reimburse all costs incurred by the City for
engineering, legal, and administrative services associated with the Public Improvements as
outlined in the City/County Cooperative Agreement provided in Exhibit C. The Owner shall
also reimburse the City for 100% of Public Improvements and associated costs including legal
and city engineering coordination time with the County to deliver said Project.
B.Public Improvements Escrow.
i.On or before the date of execution of this agreement, Owner shall pay to the City
$215,000.00 in cash to be held in escrow to insure the reimbursement of the costs
as described in Article III Section A of this agreement. In lieu of cash,
Developer may establish with the City an irrevocable letter of credit in favor of
the City as guarantee for payment.
The City will be required to pay the County for the costs of the Public Improvements
pursuant to the City/County Cooperative Agreement in Exhibit C.
The Public Improvements escrow shall be used to reimburse the City for the cost of
Public Improvements upon substantial completion of the Public Improvement Project. If costs
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are higher than the established escrow the City shall invoice the Owner for said difference.
Likewise, if costs are lower than the established escrow the City shall refund the Owner the
difference.
ARTICLE IV
NOTICES
All notices required or permitted by this Agreement shall be in writing and shall be
deemed to have been given (i) upon delivery to an officer or designated representative of the
person entitled to such notice, if hand delivered, or (ii) two business days following deposit in
the United States mail, postage prepaid, or with a nationally recognized overnight commercial
carrier that will certify as to the date and time of delivery, airbill prepaid, and each such
communication or notice shall be addressed as follows, unless and until any of such parties
notifies the other in accordance with this Article of a change of address:
If to the Owner: Hazelwood Medical Building LLC
222 South 9th Street, Suite 3255
Minneapolis, MN 55402
Attention: Mark A. Davis, Manager
If to the City: City Manager
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
ARTICLE V
MISCELLANEOUS
A.If the County is delayed or prevented from timely commencing or completing the
Public Improvements, as applicable, by reason of fire, earthquake, war, flood, riot, strikes, labor
disputes, governmental restrictions, judicial order, public emergency, or other causes beyond the
control of the party obligated to perform ("Force Majeure Event"), performance of such act shall
be excused for the period of such delay and the
time for the performance of any such act shall be extended for a period equivalent to such delay.
B.In case any one or more of the provisions contained in this Agreement shall be
invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the
remaining provisions contained herein and any other application thereof shall not in any way be
affected or impaired thereby.
C.The terms and conditions of this Agreement shall be binding on the parties
hereto, their respective successors and assigns.
D.This Agreement constitutes the entire agreement between the parties hereto and
no amendment, alteration, modification or addition to this Agreement will be valid or
enforceable unless expressed in writing and signed by the parties hereto.
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E.Any disputes regarding the terms and conditions of this Agreement shall be
resolved through non-binding Alternative Dispute Resolution. Disputes that require or lead to
litigation shall be governed under the laws of the State of Minnesota and shall be pursued in the
District Court of Ramsey County.
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SIGNATURE PAGE
DEVELOPMENT AGREEMENT
CITY OF MAPLEWOOD
HAZELWOOD MEDICAL BUILDING LLC
Developer Project: 16-09
Associated Agreement: PUBW2016-17 (City/County Cooperative Agreement – Exhibit C)
IN WITNESS WHEREOF, this Agreement is executed as of the date first above written.
CITY:
CITY OF MAPLEWOOD
___________________________________
Mayor, Nora Slawik Date
___________________________________
City Manager, Melinda Coleman Date
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SIGNATURE PAGE
DEVELOPMENT AGREEMENT
CITY OF MAPLEWOOD
HAZELWOOD MEDICAL BUILDING LLC
Developer Project: 16-09
Associated Agreement: PUBW2016-17 (City/County Cooperative Agreement – Exhibit C)
IN WITNESS WHEREOF, this Agreement is executed as of the date first above written.
OWNER:
HAZELWOOD MEDICAL BUILDING
LLC
By: _______________________________
Mark A. Davis Date
Manager
By: _______________________________
Name: Date
Its:
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EXHIBIT A
Property Description
Parcel ID: 032922240016
Plat Name: Section 3 Township 29 Range 22
Tax Description: Ex Beg At The Se Corner Of The Se 1/4 Of NW 1/4 Then N Along The E Line
Of Sd 1/4 1/4 374.77 Ft Thence W 371.33 Ft Thence S 374.67 Ft To The S Line Of Sd 1/4 1/4
Thence E To The Pob; All That Part Of The S 1119.5 Ft Of The NW 1/4 Which Lies E Of The E
BNSF Rail
Property Location Map:
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EXHIBIT B
Public Improvements Concept Plan
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EXHIBIT C
City/County Cooperative Agreement
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Agreement PUBW2016-17
AGREEMENT FOR IMPROVEMENTS
TO BEAM AVENUE (County State Aid Highway 20)
AT HAZELWOOD STREET
County Project - P3390
City Project 16-09
Total Estimated Project Cost: $179,225.85 Attachments:
A – Engineer’s Estimate
B – Project Location Map
This Agreement is between the City of Maplewood, a Minnesota corporation ("City") and
Ramsey County, a political subdivision of the State of Minnesota, ("County") for the
improvements to Beam Avenue at Hazelwood Street.
RECITALS
1. The Project is identified in County’s 2017 – 2022 Transportation Improvement
Program.
2. Beam Avenue, in the area affected by the improvements, is designated County State
Aid Highway (CSAH) 20.
3. The subject road segment is located within the City.
AGREEMENTS
1. Responsibility for Design Engineering
1.1. Plans, specifications, and proposals will be prepared in accordance with Mn/DOT
State Aid requirements.
1.2. The County will prepare plans, specifications, and proposals for the Project, which
will include, among other things, the proposed construction, alignment, profiles,
grades, cross sections, paving, concrete curb and gutter, medians, storm sewer,
curb ramps, turf establishment, traffic signals, street lighting, and utility
replacement and adjustments.
1.3. Plans for the project showing proposed construction will be presented to the City
for review and staff consent prior to bidding, and will be on file at Ramsey County
Public Works Department.
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1.4. Any costs associated with Project revisions after the completion of plans and
specifications will be paid for by the party requesting the revisions. Revisions are
subject to approval by the County.
2. Responsibility for the Right of Way Acquisition
2.1. The City will acquire the necessary easements and/or right of way required for the
project.
3. Procurement and Award of Contract
3.1. The County will take bids in accordance with state law and County procedures.
3.2. The County will prepare an abstract of bids and a cost participation summary
based on the lowest responsible bidder’s proposal, and will provide the same to
the City.
3.3. The County will request the City’s concurrence to award a contract the lowest
responsible bidder.
3.4. The County will award a contract, and pay the contractor from County State Aid
Highway funds or other sources as identified by the County for the Project.
4. Responsibility for Construction Engineering
4.1. The County shall perform or contract the performance of the construction
engineering for all elements of the Project.
5. Project Costs
5.1. A list of the anticipated construction pay items as well as the total estimated City
Project cost is attached as Exhibit A. Cost Participation Based on Engineer’s
Estimate. Identification of pay items, quantities and unit prices in Exhibit A are
estimates. Actual costs shall be based on the contract unit prices and the actual
items and quantities constructed.
5.2. Design Engineering Costs
5.2.1. The City shall pay the County a design engineering fee equal to 12% of the
project items identified in Section 5.1.
5.2.2. Design engineering fees shall be calculated based on the quantities and unit
prices at the time of contract award.
5.3. Right of Way Acquisition Costs
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5.3.1. Right of way and or easement acquisition costs including payment to
owners, relocation assistance, appraisal fees, and other related costs of
acquiring right of way for the Project will be 100% the responsibility of the
City.
5.4. Construction Engineering Administration Costs
5.4.1. The City shall pay the County a construction engineering administration fee
equal to 12% of items identified in Section 5.1.
5.4.2. Construction engineering administration fees shall be calculated based on
the final contract quantities and unit prices.
6. Payment Schedule from City to County
6.1. Design engineering will be invoiced at the time of contract award.
6.2. The County will invoice the City for construction costs incurred on a monthly basis
or as determined by the payment schedule for the contractor.
6.3. Construction engineering will be invoiced at the time of substantial project
completion, as determined by the County.
6.4. Payment will be made within 30 days of receipt of an invoice.
7. Ownership and Maintenance Responsibility for Project Elements
7.1. Ownership and Maintenance Responsibility of Beam Avenue.
7.1.1. The County will own and maintain Beam Avenue and associated roadway
elements located within the roadway Right of Way.
8. The City grants the County temporary construction easements over all City owned
rights-of-way and property within the limits of the Project for use during construction at
no cost to the County.
9. The City and County shall indemnify, defend, and hold each other harmless against
any and all liability, losses, costs, damages, expenses, claims, or actions, including
attorney’s fees, which the indemnified party, its officials, agents, or employees may
hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or
omission of the indemnifying party, its officials, agents, or employees, in the execution,
performance, or failure to adequately perform the indemnifying party’s obligation
pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the
County or the City of any statutory or common law immunities, limits, or exceptions on
liability.
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10. This Agreement shall remain in full force and effect until all terms of the Agreement
have been met and financial transactions processed and successfully cleared by all
parties.
NOTICES
All notices shall be addressed as follows:
If to the CITY : City of Maplewood
1902 County Rd B East
Maplewood, MN 55109
Attention: Michael Thompson, Public Works Director
If to the COUNTY: Ramsey County Public Works
1425 Paul Kirkwold Drive
Arden Hills, MN 55112
Attention: James Tolaas, Public Works Director
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CITY OF MAPLEWOOD, MINNESOTA
By: _______________________________ Date:_______________________
Mayor
By: _______________________________ Date:_______________________
City Manager
Approved as to Form:
By: _______________________________
City Attorney
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RAMSEY COUNTY, MINNESOTA
_________________________________ Date: ____________________________
Julie Kleinschmidt, County Manager
Approval recommended:
_________________________________
James E. Tolaas, Director
Public Works Department
Approved as to form:
_________________________________
Assistant County Attorney
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ATTACHMENT A
ENGINEER'S ESTIMATE DATE:1/30/2017
ITEM
NUMBER ITEM UNIT
TOTAL
ESTIMATED
QUANTITY UNIT PRICE AMOUNT
ESTIMATED
QUANTITY AMOUNT
2021.501 MOBILIZATION LUMP SUM 1 $10,000.00 $10,000.00 0.66 $6,600.00
2102.501 PAVEMENT MARKING REMOVAL SQ FT 150 $2.00 $300.00 150 $300.00
2104.501 REMOVE SEWER PIPE (STORM) LIN FT 24 $12.00 $288.00 16 $192.00
2104.501 REMOVE CURB AND GUTTER LIN FT 1,018 $4.25 $4,326.50 627 $2,664.75
2104.503 REMOVE CONCRETE WALK SQ FT 1,235 $1.00 $1,235.00 1235 $1,235.00
2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 424 $5.00 $2,120.00 383 $1,915.00
2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 288 $11.00 $3,168.00 204 $2,244.00
2104.509 REMOVE MANHOLE OR CATCHBASIN EACH 2 $500.00 $1,000.00 1 $500.00
2104.509 REMOVE CASTING EACH 2 $175.00 $350.00 2 $350.00
2104.509 REMOVE SIGN TYPE C EACH 2 $35.00 $70.00 2 $70.00
2104.523 SALVAGE SIGN EACH 1 $35.00 $35.00 1 $35.00
2104.513 SAWING BIT PAVEMENT (FULL DEPTH) LIN FT 418 $3.00 $1,254.00 240 $720.00
2105.501 COMMON EXCAVATION (EV) CU YD 252 $15.00 $3,780.00 17 $255.00
2105.523 COMMON BORROW (LV) CU YD 84 $3.00 $252.00 83 $249.00
2123.610 TRACTOR MOUNTED BACKHOE HOUR 10 $100.00 $1,000.00 8 $800.00
2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 44 $150.00 $6,600.00 24 $3,600.00
2130.501 WATER M GALLON 44 $50.00 $2,200.00 24 $1,200.00
2211.503 AGGREGATE BASE , CLASS 6 (LV) CU YD 88 $34.00 $2,992.00 17 $578.00
2232.501 MILL BITUMINOUS SURFACE 2" SQ YD 1,365 $2.00 $2,730.00 858 $1,716.00
2232.501 MILL BITUMINOUS SURFACE 8" SQ YD 153 $4.00 $612.00 153 $612.00
2301.602 DRILL & GROUT REINFORCEMENT BAR EACH 11 $10.00 $110.00 11 $110.00
2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 189 $3.50 $661.50 106 $371.00
2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (4,F) TON 284 $70.75 $20,093.00 165 $11,673.75
2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (4,B) TON 86 $60.50 $5,203.00 40 $2,420.00
2503.541 12" RC PIPE SEWER DES 3006 CL V LIN FT 35 $50.00 $1,750.00 16 $800.00
2503.602 CONNECT INTO EXISTING STORM SEWER EACH 3 $1,000.00 $3,000.00 2 $2,000.00
2504.602 ADJUST VALVE BOX EACH 2 $595.00 $1,190.00 2 $1,190.00
2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT 9 $500.00 $4,650.00 5.6 $2,800.00
2506.516 CASTING ASSEMBLY EACH 4 $1,200.00 $4,800.00 3 $3,600.00
2521.501 4" CONCRETE WALK SQ FT 310 $8.00 $2,480.00 310 $2,480.00
2521.501 6" CONCRETE WALK SQ FT 179 $8.00 $1,432.00 179 $1,432.00
2531.501 CONCRETE CURB & GUTTER DESIGN B624 LIN FT 930 $35.00 $32,550.00 535 $18,725.00
2531.507 8" CONCRETE DRIVEWAY PAVEMENT SQ YD 123 $62.00 $7,626.00 70 $4,340.00
2531.618 TRUNCATED DOMES SQ FT 45 $30.00 $1,350.00 45 $1,350.00
2563.601 TRAFFIC CONTROL LUMP SUM 1 $10,000.00 $10,000.00 0.66 $6,600.00
2563.601 ALTERNATE PEDESTRIAN ROUTE LUMP SUM 1 $2,000.00 $1,320.00 1 $1,320.00
2563.613 PORTABLE CHANGEABLE MESSAGE SIGN UNIT DAY 21 $125.00 $2,625.00 14 $1,750.00
2564.531 SIGN PANEL TYPE C SQ FT 13 $57.00 $712.50 6.25 $356.25
2564.537 INSTALL SIGN TYPE C EACH 1 $150.00 $150.00 1 $150.00
2565.616 REVISE SIGNAL SYSTEM SYS 1 $30,000.00 $30,000.00 1 $30,000.00
2572.501 TEMPORARY FENCE (48" HIGH ORANGE PLASTIC) LIN FT 500 $4.50 $2,250.00 100 $450.00
2573.530 STORM DRAIN INLET PROTECTION EACH 8 $237.50 $1,900.00 5 $1,187.50
2573.533 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT 160 $6.25 $1,000.00 60 $375.00
2573.550 EROSION CONTROL SUPERVISOR LUMP SUM 1 $1,000.00 $1,000.00 1 $660.00
2574.508 FERTILIZER TYPE 3 POUND 85 $1.50 $127.50 60 $90.00
2574.525 COMMON TOPSOIL BORROW (LV) CU YD 96 $30.00 $2,880.00 68 $2,040.00
2575.501 SEEDING ACRE 0.24 $2,000.00 $480.00 0.17 $340.00
2575.502 SEED MIXTURE 25-131 POUND 54 $7.00 $378.00 38 $266.00
2575.523 EROSION CONTROL BLANKET SQ YD 1,146 $2.00 $2,292.00 812 $1,624.00
2575.562 HYDRAULIC MATRIX TYPE MULCH POUND 504 $1.50 $756.00 357 $535.50
2582.501 PAVT MESSG EPOXY SQ FT 45 $12.00 $540.00 30 $360.00
2582.502 4" SOLID LINE EPOXY LIN FT 193 $0.50 $96.50 141 $70.50
2582.502 4" BROKEN LINE EPOXY LIN FT 170 $0.50 $85.00 90 $45.00
2582.503 CROSSWALK MARKING EPOXY SQ FT 270 $15.00 $4,050.00 270 $4,050.00
TOTALS $131,397.25
Construction Costs $131,397.25
10% Contingency $13,139.73
Subtotal $144,536.98
12% Engineering Fee $17,344.44
12% Construction Admin Fee $17,344.44
GRAND TOTAL =$179,225.85
BEAM AVENUE
AT HAZELWOOD STREET
BEAM AVENUE AT HAZELWOOD STREET
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EXHIBIT D
Developer Letter
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Martin, AICP, Economic Development Coordinator
DATE: March 7, 2017
SUBJECT: Approval of a Resolution Calling Public Hearing to Modify Development
Program and TIF District No. 1-13 for Frost English Village, 1957 English
Street
Introduction
On May 25, 2015, the city council approved a tax-increment financing (TIF) district to support
the redevelopment of the former Maplewood Bowl site. Since this approval, Sherman
Associates has modified its phase 2 proposal and added more units and made the building fully
market rate. This change has increased the projected tax increment the project will be able to
create and capture. The developer and the city have been working to reflect those changes in
the TIF district and associated documents. To modify the district, the city council needs to hold
a public hearing prior to conducting a vote.
Requests
Approve the attached resolution calling for a public hearing to modify the development program
and TIF District No. 1-13 for Frost English Village.
Discussion
This item has been placed on the agenda to call a public hearing to discuss the modification of
an established TIF district. A public hearing is required prior to the consideration of TIF financing
actions. The city’s financial consultant, Springsted, Inc. has prepared the attached memo and
timeline for the consideration of TIF modification. The modified analysis of the district and the
financial needs of the developer and development are currently being analyzed and a revised
report on the district and the internal rate of return for the development proposal will be
presented to the city council prior to the public hearing. This request is to call a public hearing
for April 24, 2017 to consider the modified TIF plan. The city council is not, and cannot at this
time, approving TIF modifications for this project. This is the start of the process to consider the
issues related to the proposed modifications.
Budget Impact
Adopting the attached resolution will have no impact on the city’s budget. The proposed
modified TIF plan will be reviewed on April 24, 2017.
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Recommendations
Adopt the attached resolution calling for a Public Hearing on April 24, 2017 to consider
modifying TIF District No. 1-13 for Frost English Village, 1957 English Street.
Attachments
1. Resolution Calling for Public Hearing
2. Springsted Memo
3. TIF Timeline
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8206015v1
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA
HELD: March 13, 2017
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on Monday, the 13th
day of March, 2017 at 7:00 p.m. for the purpose, in part, of calling a public hearing on a
modification to the City’s Tax Increment Financing Plan for Tax Increment Financing
(Redevelopment) District No. 1-13.
The following Council Members were present:
and the following were absent:
Council Member __________ introduced the following resolution and moved its
adoption:
RESOLUTION CALLING PUBLIC HEARING ON THE PROPOSED
ADOPTION OF A MODIFICATION TO THE TAX INCREMENT
FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1-13 WITHIN
DEVELOPMENT DISTRICT NO. 1
BE IT RESOLVED by the City Council (the "Council") of the City of Maplewood,
Minnesota (the "City"), as follows:
1.Public Hearing. This Council shall meet on Monday, April 24, 2017, at
approximately 7:00 p.m., to hold a public hearing on the adoption of a modification to the Tax
Increment Financing Plan for Tax Increment Financing (Redevelopment) District No. 1-13
within Development District No. 1, pursuant to and in accordance with Minnesota Statutes,
Sections 469.124 through 469.133, both inclusive, as amended and Minnesota Statutes, Sections
469.174 through 469.1794, both inclusive, as amended (collectively, the "Act").
2.Notice of Hearing; Filing of Plan Modification. The City Manager is hereby
authorized to cause a notice of the hearing, substantially in the form attached hereto as Exhibit A,
to be published as required by the Act and to place a copy of the proposed modification to the
Tax Increment Financing Plan on file in the Manager's Office at City Hall and to make such
copies available for inspection by the public.
3.Consultation with Other Taxing Jurisdictions. The City Manager is hereby
directed to mail a notice of the public hearing and a copy of the Tax Increment Financing Plan to
Ramsey County and Independent School District No. 622 informing those taxing jurisdictions of
the estimated fiscal and economic impact of a modification to the tax increment financing
district.
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member _______ and upon vote being taken thereon, the following voted in favor:
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and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
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STATE OF MINNESOTA )
) SS.
COUNTY OF RAMSEY )
I, the undersigned, being the duly qualified and acting Manager of the City of
Maplewood, Minnesota, DO HEREBY CERTIFY that the attached resolution is a true and
correct copy of an extract of minutes of a meeting of the City Council of the City of Maplewood,
Minnesota duly called and held, as such minutes relate to the calling of a public hearing on a
modification to the City's Tax Increment Financing Plan for Tax Increment Financing District
No. 1-13 within Development District No. 1.
WITNESS my hand this ___ day of March, 2017.
______________________________
Manager
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8206015v1
EXHIBIT A
CITY OF MAPLEWOOD
COUNTY OF RAMSEY
STATE OF MINNESOTA
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that the City Council (the "Council") of the City of
Maplewood, Ramsey County, Minnesota, will hold a public hearing on Monday, April 24, 2017,
at 7:00 p.m., at the Maplewood City Hall, 1830 East County Road B, in the City of Maplewood,
Minnesota, relating to the proposed adoption of a modification to the Tax Increment Financing
Plan for Tax Increment Financing (Redevelopment) District No. 1-13 within Development
District No. 1, pursuant to Minnesota Statutes, Sections 469.124 to 469.133, inclusive, as
amended and Section 469.174 through 469.1794, inclusive, as amended. A copy of the
modification to the Tax Increment Financing Plan as proposed to be adopted will be on file and
available for public inspection at the office of the City Manager at City Hall.
A map of Development District No. 1 and Tax Increment Financing (Redevelopment)
District No. 1-13 is set forth below:
[INSERT MAP of Development District No. 1, and Tax Increment Financing
(Redevelopment) District No. 1-13]
All interested persons may appear at the hearing and present their view orally or in
writing.
Dated: March 13, 2017.
BY ORDER OF THE CITY COUNCIL
/s/ Melinda Coleman
Manager
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Tom Denaway, Assistant Vice President
DATE: March 6, 2017
SUBJECT: Modification of Frost-English TIF District
At the request of the City, Springsted has performed a preliminary review of the proposed changes to the Phase 2
development scenario of the Frost-English TIF District. The Developer of the project is proposing to increase the size
of the second phase of the development from a planned 79-unit senior affordable housing project, to an anticipated
107-unit 55+ market rate apartment building. The Developer is seeking an increase in the amount of TIF assistance
for Phase 2 due to the project no longer being eligible for tax credits, resulting in a gap in project financing.
Modification of the TIF District
The original TIF District had an overall budget for TIF revenues of $5,021,403, which was based on the original
development scenario plus an assumed 2% market value inflator. The amount of revenue attributed to just the
Phase 1 portion of the development (prior to inflation) was approximately $1,495,702. In performing a very
preliminary analysis of the potential revenue generated by the revised Phase 2 development scenario, it appears
Phase 2 could now be capable of generating an additional increment amount of almost $4.5 million before factoring
in inflation. Given the potential significant change in TIF revenue resulting from the revised development scenario for
Phase 2, it is apparent that a formal TIF District Modification would be necessary to fully take advantage of the
anticipated increase in TIF revenue resulting from the revised phase 2 development scenario. The District is able to
remain in place as is without modification, but would need to operate within the confines of its current budget amount
of $5,021,403; which would potentially limit both the City and Developer’s ability to utilize the potentially increased
TIF revenue stream.
In order to maximize the ability to use the increased revenue generated by the revised second phase the TIF Plan
will need to be modified. The process for modifying an existing TIF District is the same as the process undertaken
when creating a TIF District, and will require going through notification process and holding a public hearing on the
modification. A schedule illustrating the statutory steps and potential meeting dates for the modification of a TIF
District is included as an attachment to this memo.
Springsted Incorporated
380 Jackson Street, Suite 300
Saint Paul, MN 55101-2887
Tel: 651-223-3000
Fax: 651-223-3002
www.springsted.com
G3, Attachment 2
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Next Steps:
If the City wishes to proceed with initiating the process of modifying the existing TIF District the first step would be to
adopt a resolution calling for a public hearing to be held at the April 24, City Council Meeting. This would allow staff
and consultants to proceed with the statutory steps required as part of the modification. Additionally, during this time
period staff and consultants would begin conversations with the Developer to determine the anticipated level of TIF
revenues available as result of the second phase of development, and how this revenue is capable of being utilized
to fund both City and Developer project costs, with a final recommendation brought to the Council for their review
prior at a later date. The calendar identifies a City Council review of the modified TIF Plan and development
agreement at the April 24 meeting, following the public hearing; additionally, the calendar includes an additional
opportunity to discuss the proposed modification at the April 10 meeting if the City Council so choses.
G3, Attachment 2
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City of Maplewood, Minnesota
Modification of a Tax Increment Financing Plan for
Tax Increment Financing (Redevelopment) District No. 1-13
Maplewood Bowl Redevelopment Project
Proposed Schedule of Events
Schedule of Events
Date Event Responsible Party
March Evaluate Developer information and drafting of TIF Plan City, Briggs & Morgan,
Springsted
Modificaiton of TIF Plan and TIF District
Monday
March 13, 2017
County Commissioner receives notification letter
(at least 30 days prior to publication of notice of public hearing) Springsted
Monday
March 13, 2017 City Council adopts resolution calling for Public Hearing Springsted & Briggs &
Morgan
Prior to Friday
March 24, 2017
County and School District receive impact letters & draft TIF plan
(at least 30 days prior to public hearing) Springsted
Monday,
April 10, 2017 City Council TIF Plan Review (Optional) City and Springsted
Wednesday
April 12, 2017
Deadline: April 5
Publication of notice of public hearing in Ramsey Co. – Maplewood Review
(10-30 days prior to public hearing) City and Briggs & Morgan
Monday,
April 24, 2017
City Council holds public hearing, and adopts resolution approving TIF Plan and
TIF District
City, Briggs & Morgan,
Springsted
After
April 24, 2017 State and county Filing Springsted
G3, Attachment 3
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G4
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Andrea Sindt, City Clerk
Regan Beggs, Business License Specialist
DATE: February 24, 2017
SUBJECT: Approval of a Temporary Lawful Gambling – Local Permit for the Minnesota
Waterfowl Association East Metro Chapter, 1946 English Street
Introduction
An application for a Temporary Lawful Gambling - Local permit has been submitted by John
Molkenbur on behalf of the Minnesota Waterfowl Association East Metro Chapter, to be used for
the organization’s annual East Metro Chapter Banquet.
The event will be held at the Maplewood Moose Lodge, 1946 English Street on Thursday, April
13, 2017 from 5:00pm to 10:00pm, and the permit will allow for raffles to be conducted during
the event. Proceeds will go towards raising funds for the organization’s “Woodie Camp”, an
outdoor summer youth camp.
Budget Impact
None
Recommendation
Staff recommends that Council approve the Temporary Lawful Gambling – Local permit for the
Minnesota Waterfowl Association East Metro Chapter’s annual East Metro Chapter Banquet on
April 13, 2017 at 1946 English Street, Maplewood.
Attachment
None
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G5
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Andrea Sindt, City Clerk
Regan Beggs, Business License Specialist
DATE: March 4, 2017
SUBJECT: Approval of a Temporary Lawful Gambling - Local Permit for the Knights of
Columbus Council #4374, 1725 Kennard Street
Introduction
An application for a Temporary Lawful Gambling - Local permit has been submitted by Robert
Altman on behalf of the Knights of Columbus Council #4374, to be used for the organization’s
Ham Bingo fundraiser.
The event will be held at the Presentation of Mary School, 1725 Kennard Street on Saturday,
April 1, 2017 from 7:00pm to 10:00pm, and the permit will allow for bingo to be conducted
during the event. Proceeds will go towards raising funds to refurbish the Divine Mercy Chapel at
Church of the Presentation of the Blessed Virgin Mary.
Budget Impact
None
Recommendation
Staff recommends that Council approve the Temporary Lawful Gambling – Local permit for the
Knights of Columbus Council #4374’s Ham Bingo event on April 01, 2017 at 1725 Kennard St in
Maplewood.
Attachment
None
Packet Page Number 83 of 138
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Mike Funk, Assistant City Manager / HR Director
DATE: March 7, 2017
SUBJECT: Approval of Travel for Mayor Slawik and Councilmember Smith with
Gateway Corridor Commission’s Gold Line Peer Region Trip
Introduction
The purpose of this agenda item is to approve out-of -state travel costs for Mayor Slawik and
Councilmember Smith with the Gateway Corridor Commission’s Gold Line Peer Region trip.
Background
Trip Overview:
The trip will be Wednesday, May 31 until Friday, June 2 to visit the Emerald Express
(EmX) BRT system in Eugene, Oregon. This trip will provide information surrounding
the construction, planning, and development of a dedicated lane BRT system – and will
be a great way to prepare for upcoming transit-oriented development study activities.
Tours and learning activities will focus on opportunities to hear from both technical staff
and elected officials.
Trip Itinerary:
May 31:
• Fly to Eugene by mid-afternoon
• EmX and Eugene overview presentation (start time anticipated at 2 or 3 p.m.)
June 1:
• Full day of tours of the BRT system, development around stations, meeting with
staff and elected officials
June 2:
• Debrief over breakfast
• Depart for home mid-day
Discussion
Per the City of Maplewood Rules of Procedure for City Council and Council Meetings, the City
of Maplewood recognizes that its elected official may at times receive value from traveling out of
the state for workshops, conferences, events and other assignments.
The event, workshop, conference or assignment must be approved in advance by the City
Council at an open meeting and must include an estimate of the cost of the travel. In evaluating
the out-of-state travel request, the Council will consider the following:
G6
Packet Page Number 84 of 138
• Whether the elected official will be receiving training on issues relevant to the city or to
his or her role as the Mayor or as a councilmember;
• Whether the elected official will be meeting and networking with other elected officials
from around the country to exchange ideas on topics of relevance to the City or on the
official roles of local elected officials.
• Whether the elected official will be viewing a city facility or function that is similar in nature
to one that is currently operating at, or under consideration by the City where the purpose
for the trip is to study the facility or function to bring back ideas for the consideration of
the full council.
The City may make payments in advance for airfare, lodging and registration if specifically
approved by the council. Otherwise all payments will be made as reimbursements to the
elected official.
The City will reimburse for transportation, lodging, meals, registration, and incidental costs using
the same procedures, limitations and guidelines outlined in the city’s policy for out-of-state travel
by city employees.
Budget Impact
There will be a $750 per person stipend provided to help cover travel costs. The Commission
budgets for up to 26 people to attend. Attendees will be reimbursed after receipts from the trip
are submitted. The initial assessment is that the trip will cost roughly $1,000 per attendee- or
approximately $250 after the stipend is applied. Estimated total cost for the City is $500.
Recommendation
Staff recommends a motion to approve out-of-state travel for Mayor Slawik and Councilmember
Smith with Gateway Corridor Commission’s Gold Line Peer Region Trip.
Attachments
None.
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J1
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Ellen Paulseth, Finance Director
DATE: March 13, 2017
SUBJECT: Consider Approval of Resolution Providing for the Competitive
Negotiated Sale of $4,075,000 General Obligation Bonds, Series
2017A
Introduction
General Obligation Bonds in the amount of $4,075,000 will be issued to finance the following:
1. General Obligation Special Assessment Improvement Bonds totaling approximately
$2,275,000 will finance the Pond/Dorland and Hillwood/Crestview Area Road
improvements. Both of these projects are included in the City’s Capital Improvement Plan
and were previously approved by the Council for construction in 2017. Principal and
interest on the bonds will be paid over 15 years with the following revenue sources:
Special Assessments $1,417,841
Property Tax Levy 857,159
Total Revenue Sources $2,275,000
2. General Obligation Tax Abatement Bonds totally approximately $1,800,000 will finance
capital needs in Parks and Recreation Department. The amount of $1,542,000, plus
issuance costs, will allow the City to fulfill its agreement with the YMCA for capital needs
at the Maplewood Community Center. The remainder of $220,000, plus issuance costs,
will finance the renovation of the Nature Center. These projects are included in the City’s
Capital Improvement Plan for construction this year. Property taxes will be used to pay
the principal and interest on the bonds over 10 years, as follows:
Maplewood Community Center $1,573,000
Nature Center 227,000
Total Property Tax Revenue $1,800,000
Detailed financing plans are illustrated in the attached report from Springsted Incorporated. A
rating conference with S&P will be scheduled prior to the sale of the bonds. A public hearing
related to the tax abatement process for the tax abatement bonds is scheduled for the March
27, 2017 City Council meeting. A representative from Springsted will be present at the March
27, 2017 City Council Workshop to explain the tax abatement process. The City Council will
consider the award of bids for the bond sale at 7:00 p.m. on Monday, April 10, 2017. The bond
sale will be settled on May 11, 2017.
Packet Page Number 87 of 138
J1
Budget Impact
The estimated cost of interest on the General Obligation Improvement and Tax Abatement
bonds is $785,635 over the life of the bonds. The debt service has been calculated in to the
City’s long-term financial plan.
Estimated impact on taxpayers: The average Maplewood household can expect an
estimated property tax impact as follows:
Street improvement bonds $3/year for 15 years = $ 45
Tax abatement bonds $10/year for 10 years = $100
Estimated total impact over 15 years $ 145 or $9.66/year
Recommendation
It is recommended that the City Council approve the resolution providing for the competitive
negotiated sale of $4,075,000 General Obligation Bonds, Series 2017A.
Attachments
1. Resolution providing for the competitive negotiated sale of G.O. Bonds, Series 2017A
2. Recommendations from Springsted, Inc. for 2017A and 2017B Bonds
Packet Page Number 88 of 138
J1, Attachment 1
RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF
$4,075,000 GENERAL OBLIGATION BONDS, SERIES 2017A
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"),
has heretofore determined that it is necessary and expedient to issue $4,075,000 General
Obligation Bonds, Series 2017A (the "Bonds") to finance (i) various street improvement
projects; (ii) park improvements; and (iii) improvements to the Maplewood Community Center
building; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell
these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit proposals
for the competitive negotiated sale of the Bonds.
2. Meeting; Proposal Opening. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering
sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the
offices of Springsted and shall be opened at the time specified in such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation
thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby
approved and made a part hereof.
4. Official Statement. In connection with the sale, the City Clerk, Mayor and other
officers or employees of the City are hereby authorized to cooperate with Springsted and
participate in the preparation of an official statement for the Bonds, and to execute and deliver it
on behalf of the City upon its completion.
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City of Maplewood, Minnesota
Recommendations for Issuance of Bonds
$4,075,000 General Obligation Bonds, Series 2017A
$3,230,000 General Obligation Refunding Improvement Bonds, Series 2017B
The Council has under consideration the issuance of two series of bonds: the 2017A Bonds will finance (i) various
street improvement projects and (ii) various park improvements and improvements to the City’s Community Center;
the 2017B Bonds will refund the callable maturities of two outstanding bond issues of the City to provide interest cost
savings. This document provides information relative to the proposed issuance. Together the 2017A Bonds and the
2017B Bonds are referred to as the Bonds.
KEY EVENTS:The following summary schedule includes the timing of some of the key events that will
occur relative to the bond issuance.
March 13, 2017 Council sets sale date and terms
Week of March 27, 2017 Rating conference is conducted
March 27, 2017 Public Hearing held in regard to tax abatement
April 10, 2017, 10:00 a.m. Competitive proposals are received
April 10, 2017, 7:00 p.m. Council considers award of the Bonds
May 11, 2017 Proceeds are received
RATING:An application will be made to S&P Global Ratings for a rating on the Bonds. The City’s
general obligation debt is currently rated “AA+” by S&P.
THE MARKET:Performance of the tax-exempt market is often measured by the Bond Buyer’s Index (“BBI”)
which measures the yield of high grade municipal bonds in the 20 th year for general
obligation bonds (the BBI 20 Bond Index) and the 30th year for revenue bonds (the BBI 25
Bond Index). The following chart illustrates these two indices over the past five years. Study No.: 1408.135.136 March 7, 2017 J1, Attachment 2
Packet Page Number 90 of 138
Page 2
POST ISSUANCE
COMPLIANCE:
The issuance of the Bonds will result in post-issuance compliance responsibilities. The
responsibilities are in two primary areas: i) compliance with federal arbitrage requirements
and ii) compliance with secondary disclosure requirements.
Federal arbitrage requirements include a wide range of implications that have been taken
into account as your issue has been structured. Post-issuance compliance responsibilities
for your tax-exempt issue include both rebate and yield restriction provisions of the IRS
Code. In general terms the arbitrage requirements control the earnings on unexpended
bond proceeds, including investment earnings, moneys held for debt service payments
(which are considered to be proceeds under the IRS regulations), and/or reserves. Under
certain circumstances any “excess earnings” will need to be paid to the IRS to maintain the
tax-exempt status of the Bonds. Any interest earnings on gross bond proceeds or debt
service funds should not be spent until it has been determined based on actual facts that
they are not “excess earnings” as defined by the IRS Code.
The arbitrage rules provide for spend-down exceptions for proceeds that are spent within
either a 6-month, 18-month or 24-month period in accordance with certain spending
criteria. Proceeds that qualify for an exception will be exempt from rebate. These
exceptions are based on actual expenditures and not based on reasonable expectations;
and expenditures, including any investment proceeds, must meet the spending criteria to
qualify for the exclusion. The City’s expectation are as follows:
2017A Bonds – 18-month spending exception
2017B Bonds – since this transaction is being conducted as an advance refunding
and the proceeds of the Series 2017B Bonds will be placed into an escrow
account until the call date of the Prior Bonds, a spending exception will not be
met. However, investments in an escrow account are not permitted to exceed the
yield on the 2017B Bonds; therefore, no excess arbitrage will be earned on
escrowed proceeds.
Yield restriction provisions will apply to the debt service funds and any project proceeds
unspent after three years and these funds should be monitored on an ongoing basis.
Secondary disclosure requirements result from an SEC requirement that underwriters
provide ongoing disclosure information to investors. To meet this requirement, any
prospective underwriter will require the City to commit to providing the information needed
to comply under a continuing disclosure agreement.
Springsted and the City have entered into an Agreement for Municipal Advisor Services
under which Springsted provides arbitrage and continuing disclosure services to the City,
including the Bonds.
SUPPLEMENTAL
INFORMATION AND
BOND RECORD:
Supplementary information will be available to staff including detailed terms and conditions
of sale, comprehensive structuring schedules and information to assist in meeting post-
issuance compliance responsibilities.
Upon completion of the financing, a bond record will be provided, that contains pertinent
documents and final debt service calculations for these transactions.
J1, Attachment 2
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Page 3
$4,075,000 General Obligation Bonds, Series 2017A
Description of Issue
PURPOSE: Proceeds of the 2017A Bonds will be used to finance the following:
two street improvement projects: Pond/Dorland Area and Hillwood/Crestview (the
“Improvement Bond Portion”)
various improvements to City parks and improvements to the Maplewood
Community Center building (the “Tax Abatement Bond Portion”)
AUTHORITY: Statutory Authority: The 2017A Bonds are being issued pursuant to Minnesota Statutes,
Chapters 429, 469 and 475.
Statutory Requirements: Pursuant to Minnesota Statutes, Chapter 429, at least 20% of the
City’s share of the projected cost of the project(s) must be paid from special assessments.
The street improvement projects being financed with the Improvement Bond Portion meet
this requirement.
Pursuant to Chapter 469, specifically Sections 469.1812 – 469.1815, the City must specify
the public benefit of the abatement, identify properties located within its jurisdiction whose
value will equal the proposed amount of abatement and the term of the abatement, and
comply with the public hearing requirements. A public hearing will be held on March 27,
2017 which will establish the properties that will benefit from the public improvements, the
maximum principal amount of the abatement and the term of the abatement as detailed
below.
SECURITY AND
SOURCE OF
PAYMENT:
The 2017A Bonds are a general obligation of the City, secured by its full faith and credit
and taxing power. The 2017A Bonds will be repaid with a combination of ad valorem tax
levies, special assessments filed against benefited properties and available tax abatement
revenue as detailed below:
Improvement Bond Portion – Assessments in the principal amount of $1,417,841 will be
filed in the fall of 2017 and collected over a term of 15 years with level payments of
principal and interest. Interest on the unpaid balance will be charged at a rate of 4.0%
Additionally, the City will be required to levy taxes to pay a portion of the debt service on
the Improvement Bond Portion not paid from assessments. The City will make their first
levy for the Improvement Bond Portion in 2017 for collection in 2018. Each year’s
collection of taxes and assessments will be used to make the interest payment due on
August 1 of the collection year and the principal and interest payment due February 1 of
the following year. The interest payment due on February 1, 2018 will be prior to any
collections of assessments or taxes; therefore, the City will use cash on hand to make this
payment.
J1, Attachment 2
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Page 4
Tax Abatement Bond Portion - available tax abatement revenue pledged to the Tax
Abatement Bond Portion and derived from certain abated parcels within the City will be
used to make the principal payments. Interest payments will be made with any surplus tax
abatement revenues available after being applied to make the principal payment. It is
anticipated that the City will levy general ad valorem taxes to make the interest payments
on the Tax Abatement Bond Portion.
The City will make their first levy for the Tax Abatement Bond Portion in 2017 for collection
in 2018. Each year’s collection of taxes (abatement and general ad valorem) will be used
to make the interest payment due on August 1 of the collection year and the principal and
interest payment due February 1 of the following year. The interest payment due on
February 1, 2018 will be prior to any collections of tax levies; therefore, the City will use
cash on hand to make this payment.
STRUCTURING
SUMMARY:
In consultation with the City, the 2017A Bonds have been structured by statutory authority
as defined above under “Purpose” and as follows:
Improvement Bond Portion – debt service has been structured for a repayment
term of 15 years around the projected assessment revenue to result in
approximately level annual tax levy requirement.
Tax Abatement Bond Portion – debt service has been amortized over a term of 10
years to result in an approximately level annual debt service requirement.
SCHEDULES
ATTACHED:
Schedules attached for the 2017A Bonds include sources and uses, debt service
schedules for the Bonds as a whole and by purpose, and projected assessment income.
RISKS/SPECIAL
CONSIDERATIONS:
The outcome of this financing will rely on the market conditions at the time of the sale. Any
projections included herein are estimates based on current market conditions.
Levy projections for the 2017A Bonds are based on the estimated assessment income. If
actual assessment collections are different than projected, the resulting levy requirement
could differ significantly from what is projected in these schedules.
SALE TERMS AND
MARKETING:
Variability of Issue Size: A specific provision in the sale terms permits modifications to the
issue size and/or maturity structure to customize the issue once the price and interest rates
are set on the day of sale.
Prepayment Provisions: Bonds maturing on or after February 1, 2027 may be prepaid at a
price of par plus accrued interest on or after February 1, 2026.
Bank Qualification: The City does not expect to issue more than $10 million in tax-exempt
obligations that count against the $10 million limit for 2017; therefore, the 2017A Bonds are
designated as bank qualified.
J1, Attachment 2
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Page 5
$3,230,000 General Obligation Improvement Refunding Bonds, Series 2017B
Description of Issue
PURPOSE: Proceeds of the 2017B Bonds will be will be used to redeem the outstanding maturities of
the Prior Bonds. These refunding transactions are being done to provide interest cost
savings to the City. The table below provides the details of these refunding transactions:
Together the 2007B Bonds and the 2009A Bonds are referred to as the Prior Bonds.
These refundings are being conducted as a “crossover advance” refunding and are being
conducted to provide interest costs savings.
PRIOR BONDS: 2007B Bonds - Proceeds of the 2007B Bonds were used to finance the following five
projects: (i) Ferndale Geranium Area, (ii) Lark Prosperity Area, (iii) Pond -Overlook, (iv)
portion of the DeSoto Area and; (v) a portion of the Brookview Drive Area. All five projects
are street reconstruction projects and related improvements including subgrade correction,
concrete curb and gutter installation, storm sewer improvements, sanitary sewer
improvements and watermain improvements.
2009A Bonds - Proceeds of the 2009A Bonds were used to: (i) finance various
improvement projects within the City and (ii) refund the February 1, 2010 through 2017
maturities of the City’s General Obligation Bonds, Series 2001B, dated October 1, 2001.
AUTHORITY: The 2017B Bonds are being issued pursuant to Minnesota Statutes, Chapters 429 and
475.
SECURITY AND
SOURCE OF
PAYMENT:
The 2017B Bonds are a general obligation of the City, secured by its full faith and credit
and taxing power. The 2017B Bonds will be repaid with a combination of special
assessments filed against benefited properties and ad valorem property taxes.
The issuance of the 2017B Bonds is being conducted as a “crossover” advance refunding
in which the proceeds are placed in an escrow account with a major bank and invested in
government securities. These investments and their earnings are structured to pay the
scheduled interest payments on the 2017B Bonds up to and including the respective call
dates on the Prior Bonds (February 1, 2018 and February 1, 2019), at which time the
escrow account will prepay the remaining principal due on the Prior Bonds.
The City will continue to pay the originally scheduled debt service payments on the Prior
Bonds through and including the respective call dates of the Prior Bonds.
Prior Issue
Original Dated
Date Call Date Callable Maturities
Refunded
Principal
GO Imp Bonds, Series 2007B October 15, 2007 February 1, 2018 Feb 1, 2019 - 2023 $1,900,000
GO Imp & Ref Bonds, Series 2009A April 1, 2009 February 1, 2019 Feb 1, 2020 - 2025 $780,000
Total $2,680,000
J1, Attachment 2
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Page 6
Special assessments previously pledged to the Prior Bonds are pledged to the repayment
on the 2017B Bonds. Each year’s collection of taxes and assessments will be used to pay
the interest payment due August 1 in the collection year and the principal and interest
payment due February 1 of the following year. Projected future assessment collections will
be provided by the City prior to the sale of the 2017B Bonds, which will be used to provide
a net levy schedule based on the final pricing.
STRUCTURING
SUMMARY:
In consultation with City staff, the 2017B Bonds have been structured to provide uniform
interest cost savings with the same term as the Prior Bonds.
Based on current interest rate estimates, these refunding transactions are projected to
result in savings detailed in the table below. These estimates are net of all costs
associated with the refunding. The City will realize cash flow savings beginning with the
August 1, 2018 interest payment.
SCHEDULES
ATTACHED:
Schedules attached for the 2017B Bonds include a refunding summary, and debt service
comparison schedules, and debt service schedules for the 2017B Bonds as a whole and
by purpose showing the projected savings and an escrow fund cashflow.
RISKS/SPECIAL
CONSIDERATIONS:
The outcome of this financing will rely on the market conditions at the time of the sale. Any
projections included herein are estimates based on current market conditions.
Minnesota state law requires that any advance refunding transaction achieve a minimum of
3% net present value savings. At the time of these Recommendations, the 2017B Bonds
are projected to achieve a net present value savings of approximately 4.25% and 4.144%
for the 2007B and 2009A Bonds, respectively.
SALE TERMS AND
MARKETING:
Variability of Issue Size: A specific provision in the sale terms permits modifications to the
issue size and/or maturity structure to customize the issue once the price and interest rates
are set on the day of sale.
Prepayment Provisions: Based on the short duration of the 2017B Bonds, and to avoid
possible negative pricing impacts, the bonds will not be subject to redemption prior to their
stated maturities.
Bank Qualification: The City does not expect to issue more than $10 million in tax-exempt
obligations that count against the $10 million limit for 2017; therefore, the 2017B Bonds are
designated as bank qualified.
Prior Issue
Average Annual
Cashflow
Savings
FV Savings Net
PV Savings
2007B Bonds 17,266 90,129 86,763
2009A Bonds 9,530 58,049 55,193
Total $26,796 $148,178 $141,956
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FEDERAL
CONSIDERATIONS
AND/OR
REQUIREMENTS:
An issue that is an advance refunding may only be advanced refunded once as a tax-
exempt obligation. If market conditions permit, a current refunding of the Bonds could be
done at or after the optional call date.
Additionally, tax-exempt advance refunding transactions have a federal arbitrage limitation
that pertain specifically to the investment of the escrow account. On the sale date of the
2017B Bonds, a verification agent will be retained on behalf of the City to confirm that the
refunding escrow satisfies all cash flow requirements of the 2007B Bonds and 2009A
Bonds and that they are in compliance with federal yield restrictions.
J1, Attachment 2
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Page 8
$4,075,000
City of Maplewood, Minnesota
General Obligation Bonds, Series 2017A
Issue Summary
Total Issue Sources And Uses
Dated 05/11/2017 | Delivered 05/11/2017
Improvement
Bonds
Tax
Abatement
Bonds
Issue
Summary
Sources Of Funds
Par Amount of Bonds.....................................................................................................................................................................................$2,270,000.00 $1,805,000.00 $4,075,000.00
Gas Franchise Fund......................................................................................................................................................................................567,924.00 -567,924.00
Environment Utility Fund................................................................................................................................................................................493,091.00 -493,091.00
Sanitary Sewer Fund.....................................................................................................................................................................................206,553.00 -206,553.00
St. Paul WAC............................................................................................................................................................................................121,713.00 -121,713.00
Other Misc Funds........................................................................................................................................................................................106,040.00 -106,040.00
Total Sources...........................................................................................................................................................................................$3,765,321.00 $1,805,000.00 $5,570,321.00
Uses Of Funds
Pond/Dorland Area.......................................................................................................................................................................................2,130,620.00 -2,130,620.00
Hillwood/Crestview......................................................................................................................................................................................1,582,542.00 -1,582,542.00
MCC Building Improvements...............................................................................................................................................................................-1,542,000.00 1,542,000.00
Nature Center Updates...................................................................................................................................................................................-220,000.00 220,000.00
Costs of Issuance.......................................................................................................................................................................................28,199.25 22,422.75 50,622.00
Total Underwriter's Discount (1.000%)..................................................................................................................................................................22,700.00 18,050.00 40,750.00
Rounding Amount.........................................................................................................................................................................................1,259.75 2,527.25 3,787.00
Total Uses..............................................................................................................................................................................................$3,765,321.00 $1,805,000.00 $5,570,321.00
2017A GO Bonds | Issue Summary | 3/ 2/2017 | 11:51 AM
J1, Attachment 2
Packet Page Number 97 of 138
Page 9
$4,075,000
City of Maplewood, Minnesota
General Obligation Bonds, Series 2017A
Issue Summary
NET DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I 105% of Total Assessment Levy
Required
02/01/2018 --63,703.61 63,703.61 66,888.79 -66,888.79
02/01/2019 295,000.00 1.300%88,205.00 383,205.00 402,365.25 128,748.05 273,617.20
02/01/2020 305,000.00 1.450%84,370.00 389,370.00 408,838.50 128,748.40 280,090.10
02/01/2021 305,000.00 1.600%79,947.50 384,947.50 404,194.88 128,748.44 275,446.44
02/01/2022 310,000.00 1.800%75,067.50 385,067.50 404,320.88 128,748.52 275,572.36
02/01/2023 315,000.00 1.900%69,487.50 384,487.50 403,711.88 128,747.88 274,964.00
02/01/2024 325,000.00 2.100%63,502.50 388,502.50 407,927.63 128,748.60 279,179.03
02/01/2025 330,000.00 2.250%56,677.50 386,677.50 406,011.38 128,748.48 277,262.90
02/01/2026 340,000.00 2.400%49,252.50 389,252.50 408,715.13 128,748.20 279,966.93
02/01/2027 345,000.00 2.500%41,092.50 386,092.50 405,397.13 128,748.20 276,648.93
02/01/2028 355,000.00 2.550%32,467.50 387,467.50 406,840.88 128,748.68 278,092.20
02/01/2029 160,000.00 2.600%23,415.00 183,415.00 192,585.75 128,748.60 63,837.15
02/01/2030 165,000.00 2.650%19,255.00 184,255.00 193,467.75 128,748.72 64,719.03
02/01/2031 170,000.00 2.750%14,882.50 184,882.50 194,126.63 128,748.52 65,378.10
02/01/2032 175,000.00 2.850%10,207.50 185,207.50 194,467.88 128,748.24 65,719.63
02/01/2033 180,000.00 2.900%5,220.00 185,220.00 194,481.00 128,747.84 65,733.16
Total $4,075,000.00 -$776,753.61 $4,851,753.61 $5,094,341.29 $1,931,225.37 $3,163,115.92
Dated...................................................................................................................................................................................................5/11/2017
Delivery Date...........................................................................................................................................................................................5/11/2017
First Coupon Date.......................................................................................................................................................................................2/01/2018
Yield Statistics
Bond Year Dollars.......................................................................................................................................................................................$32,313.06
Average Life............................................................................................................................................................................................7.930 Years
Average Coupon..........................................................................................................................................................................................2.4038383%
Net Interest Cost (NIC).................................................................................................................................................................................2.5299483%
True Interest Cost (TIC)................................................................................................................................................................................2.5288580%
Bond Yield for Arbitrage Purposes.......................................................................................................................................................................2.3866229%
All Inclusive Cost (AIC)................................................................................................................................................................................2.7083367%
IRS Form 8038
Net Interest Cost.......................................................................................................................................................................................2.4038383%
Weighted Average Maturity...............................................................................................................................................................................7.930 Years
2017A GO Bonds | Issue Summary | 3/ 2/2017 | 11:51 AM
J1, Attachment 2
Packet Page Number 98 of 138
Page 10
$2,270,000
City of Maplewood, Minnesota
General Obligation Bonds, Series 2017A
Improvement Bonds
NET DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I 105% of Total Assessment Levy
Required
02/01/2018 --37,499.58 37,499.58 39,374.56 -39,374.56
02/01/2019 130,000.00 1.300%51,922.50 181,922.50 191,018.63 128,748.05 62,270.58
02/01/2020 135,000.00 1.450%50,232.50 185,232.50 194,494.13 128,748.40 65,745.73
02/01/2021 135,000.00 1.600%48,275.00 183,275.00 192,438.75 128,748.44 63,690.31
02/01/2022 135,000.00 1.800%46,115.00 181,115.00 190,170.75 128,748.52 61,422.23
02/01/2023 140,000.00 1.900%43,685.00 183,685.00 192,869.25 128,747.88 64,121.37
02/01/2024 145,000.00 2.100%41,025.00 186,025.00 195,326.25 128,748.60 66,577.65
02/01/2025 145,000.00 2.250%37,980.00 182,980.00 192,129.00 128,748.48 63,380.52
02/01/2026 150,000.00 2.400%34,717.50 184,717.50 193,953.38 128,748.20 65,205.18
02/01/2027 150,000.00 2.500%31,117.50 181,117.50 190,173.38 128,748.20 61,425.18
02/01/2028 155,000.00 2.550%27,367.50 182,367.50 191,485.88 128,748.68 62,737.20
02/01/2029 160,000.00 2.600%23,415.00 183,415.00 192,585.75 128,748.60 63,837.15
02/01/2030 165,000.00 2.650%19,255.00 184,255.00 193,467.75 128,748.72 64,719.03
02/01/2031 170,000.00 2.750%14,882.50 184,882.50 194,126.63 128,748.52 65,378.11
02/01/2032 175,000.00 2.850%10,207.50 185,207.50 194,467.88 128,748.24 65,719.64
02/01/2033 180,000.00 2.900%5,220.00 185,220.00 194,481.00 128,747.84 65,733.16
Total $2,270,000.00 -$522,917.08 $2,792,917.08 $2,932,562.93 $1,931,225.37 $1,001,337.56
Dated...................................................................................................................................................................................................5/11/2017
Delivery Date...........................................................................................................................................................................................5/11/2017
First Coupon Date.......................................................................................................................................................................................2/01/2018
Yield Statistics
Bond Year Dollars.......................................................................................................................................................................................$20,769.44
Average Life............................................................................................................................................................................................9.150 Years
Average Coupon..........................................................................................................................................................................................2.5177230%
Net Interest Cost (NIC).................................................................................................................................................................................2.6270182%
True Interest Cost (TIC)................................................................................................................................................................................2.6265735%
Bond Yield for Arbitrage Purposes.......................................................................................................................................................................2.3866229%
All Inclusive Cost (AIC)................................................................................................................................................................................2.7853386%
IRS Form 8038
Net Interest Cost.......................................................................................................................................................................................2.5177230%
Weighted Average Maturity...............................................................................................................................................................................9.150 Years
2017A GO Bonds | Improvement Bonds | 3/ 2/2017 | 11:51 AM
J1, Attachment 2
Packet Page Number 99 of 138
Page 11
$1,805,000
City of Maplewood, Minnesota
General Obligation Bonds, Series 2017A
Tax Abatement Bonds
DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I 105% Levy
02/01/2018 --26,204.03 26,204.03 27,514.23
02/01/2019 165,000.00 1.300%36,282.50 201,282.50 211,346.63
02/01/2020 170,000.00 1.450%34,137.50 204,137.50 214,344.38
02/01/2021 170,000.00 1.600%31,672.50 201,672.50 211,756.13
02/01/2022 175,000.00 1.800%28,952.50 203,952.50 214,150.13
02/01/2023 175,000.00 1.900%25,802.50 200,802.50 210,842.63
02/01/2024 180,000.00 2.100%22,477.50 202,477.50 212,601.38
02/01/2025 185,000.00 2.250%18,697.50 203,697.50 213,882.38
02/01/2026 190,000.00 2.400%14,535.00 204,535.00 214,761.75
02/01/2027 195,000.00 2.500%9,975.00 204,975.00 215,223.75
02/01/2028 200,000.00 2.550%5,100.00 205,100.00 215,355.00
Total $1,805,000.00 -$253,836.53 $2,058,836.53 $2,161,778.36
SIGNIFICANT DATES
Dated...................................................................................................................................................................................................5/11/2017
Delivery Date...........................................................................................................................................................................................5/11/2017
First Coupon Date.......................................................................................................................................................................................2/01/2018
Yield Statistics
Bond Year Dollars.......................................................................................................................................................................................$11,543.61
Average Life............................................................................................................................................................................................6.395 Years
Average Coupon..........................................................................................................................................................................................2.1989352%
Net Interest Cost (NIC).................................................................................................................................................................................2.3552988%
True Interest Cost (TIC)................................................................................................................................................................................2.3598833%
Bond Yield for Arbitrage Purposes.......................................................................................................................................................................2.3866229%
All Inclusive Cost (AIC)................................................................................................................................................................................2.5755717%
IRS Form 8038
Net Interest Cost.......................................................................................................................................................................................2.1989352%
Weighted Average Maturity...............................................................................................................................................................................6.395 Years
2017A GO Bonds | Tax Abatement Bonds | 3/ 2/2017 | 11:51 AM
J1, Attachment 2
Packet Page Number 100 of 138
Page 12
$1,417,841
City of Maplewood, Minnesota
General Obligation Bonds, Series 2017A
Improvement Bond Portion Assessments
ASSESSMENT INCOME
Date Principal Coupon Interest Total P+I
12/31/2017 ----
12/31/2018 57,856.00 4.000%70,892.05 128,748.05
12/31/2019 74,349.00 4.000%54,399.40 128,748.40
12/31/2020 77,323.00 4.000%51,425.44 128,748.44
12/31/2021 80,416.00 4.000%48,332.52 128,748.52
12/31/2022 83,632.00 4.000%45,115.88 128,747.88
12/31/2023 86,978.00 4.000%41,770.60 128,748.60
12/31/2024 90,457.00 4.000%38,291.48 128,748.48
12/31/2025 94,075.00 4.000%34,673.20 128,748.20
12/31/2026 97,838.00 4.000%30,910.20 128,748.20
12/31/2027 101,752.00 4.000%26,996.68 128,748.68
12/31/2028 105,822.00 4.000%22,926.60 128,748.60
12/31/2029 110,055.00 4.000%18,693.72 128,748.72
12/31/2030 114,457.00 4.000%14,291.52 128,748.52
12/31/2031 119,035.00 4.000%9,713.24 128,748.24
12/31/2032 123,796.00 4.000%4,951.84 128,747.84
Total $1,417,841.00 -$513,384.37 $1,931,225.37
SIGNIFICANT DATES
Filing Date.............................................................................................................................................................................................10/01/2017
First Payment Date......................................................................................................................................................................................12/31/2018
2017A GO Bonds Assessment | SINGLE PURPOSE | 2/28/2017 | 9:58 AM
J1, Attachment 2
Packet Page Number 101 of 138
Page 13
$3,230,000
City of Maplewood, Minnesota
General Obligation Improvement Refunding Bonds, Series 2017B
Crossover Refunding of Series 2007B, 2009A
Refunding Summary
Dated 05/11/2017 | Delivered 05/11/2017
Series 2017B
Ref 2007B
Series 2017B
Ref 2009A
Issue
Summary
Sources Of Funds
Par Amount of Bonds.....................................................................................................................................................................................$1,960,000.00 $1,270,000.00 $3,230,000.00
Total Sources...........................................................................................................................................................................................$1,960,000.00 $1,270,000.00 $3,230,000.00
Uses Of Funds
Deposit to Crossover Escrow Fund........................................................................................................................................................................1,910,970.19 1,239,819.77 3,150,789.96
Costs of Issuance.......................................................................................................................................................................................31,554.18 20,445.82 52,000.00
Total Underwriter's Discount (0.700%)..................................................................................................................................................................13,720.00 8,890.00 22,610.00
Rounding Amount.........................................................................................................................................................................................3,755.63 844.41 4,600.04
Total Uses..............................................................................................................................................................................................$1,960,000.00 $1,270,000.00 $3,230,000.00
Flow of Funds Detail
State and Local Government Series (SLGS) rates for......................................................................................................................................................2/27/2017 2/27/2017 2/27/2017
Date of OMP Candidates..................................................................................................................................................................................
Primary Purpose Fund Solution Method....................................................................................................................................................................Net Funded Net Funded Net Funded
Total Cost of Investments...............................................................................................................................................................................$1,910,970.19 $1,239,819.77 $3,150,789.96
Interest Earnings @ 0.915%..............................................................................................................................................................................9,748.56 22,363.01 32,111.57
Total Draws.............................................................................................................................................................................................$1,920,718.75 $1,262,182.78 $3,182,901.53
Issues Refunded And Call Dates
Series 2007B............................................................................................................................................................................................2/01/2018
2009A GO Imp & Ref Bonds - PS...........................................................................................................................................................................2/01/2019
PV Analysis Summary (Net to Net)
Net PV Cashflow Savings @ 1.658%(Bond Yield)...........................................................................................................................................................82,962.58 54,324.56 136,397.43
Contingency or Rounding Amount..........................................................................................................................................................................3,800.69 868.77 4,669.46
Net Present Value Benefit...............................................................................................................................................................................$86,763.27 $55,193.33 $141,066.89
Net PV Benefit / $3,125,000 Refunded Principal.........................................................................................................................................................4.566%4.506%4.514%
Net PV Benefit / $3,230,000 Refunding Principal........................................................................................................................................................4.427%4.346%4.367%
Bond Statistics
Average Life............................................................................................................................................................................................3.745 Years 5.222 Years 4.326 Years
Average Coupon..........................................................................................................................................................................................1.5464940%1.7901659%1.6621536%
Net Interest Cost (NIC).................................................................................................................................................................................1.7334008%1.9242084%1.8239682%
Bond Yield for Arbitrage Purposes.......................................................................................................................................................................1.6581746%1.6581746%1.6581746%
True Interest Cost (TIC)................................................................................................................................................................................1.7384396%1.9279471%1.8277988%
All Inclusive Cost (AIC)................................................................................................................................................................................2.1924157%2.2591541%2.2238464%
Series 2017B Ref 2007B, 2 | Issue Summary | 3/ 2/2017 | 9:06 AM
J1, Attachment 2
Packet Page Number 102 of 138
Page 14
$3,230,000
City of Maplewood, Minnesota
General Obligation Improvement Refunding Bonds, Series 2017B
Crossover Refunding of Series 2007B, 2009A
Debt Service Comparison
Date Total P+I Escrow Existing D/S Net New D/S Old Net D/S Savings
02/01/2018 36,311.53 (1,936,311.53)2,617,035.00 717,035.00 717,035.00 -
02/01/2019 435,277.50 (1,246,590.00)1,473,210.00 661,897.50 680,685.00 18,787.50
02/01/2020 645,850.00 --645,850.00 673,885.00 28,035.00
02/01/2021 638,050.00 --638,050.00 666,485.00 28,435.00
02/01/2022 639,350.00 --639,350.00 663,010.00 23,660.00
02/01/2023 629,285.00 --629,285.00 653,716.26 24,431.26
02/01/2024 218,610.00 --218,610.00 228,605.00 9,995.00
02/01/2025 219,515.00 --219,515.00 229,680.00 10,165.00
Total $3,462,249.03 (3,182,901.53)$4,090,245.00 $4,369,592.50 $4,513,101.26 $143,508.76
PV Analysis Summary (Net to Net)
Net FV Cashflow Savings.................................................................................................................................................................................143,508.76
Gross PV Debt Service Savings...........................................................................................................................................................................136,397.43
Net PV Cashflow Savings @ 1.658%(Bond Yield)...........................................................................................................................................................136,397.43
Contingency or Rounding Amount..........................................................................................................................................................................4,669.46
Net Future Value Benefit................................................................................................................................................................................$148,178.22
Net Present Value Benefit...............................................................................................................................................................................$141,066.89
Net PV Benefit / $399,716.70 PV Refunded Interest.......................................................................................................................................................35.292%
Net PV Benefit / $3,369,325.00 PV Refunded Debt Service.................................................................................................................................................4.187%
Net PV Benefit / $3,125,000 Refunded Principal.........................................................................................................................................................4.514%
Net PV Benefit / $3,230,000 Refunding Principal........................................................................................................................................................4.367%
Refunding Bond Information
Refunding Dated Date....................................................................................................................................................................................5/11/2017
Refunding Delivery Date.................................................................................................................................................................................5/11/2017
Series 2017B Ref 2007B, 2 | Issue Summary | 3/ 2/2017 | 9:06 AM
J1, Attachment 2
Packet Page Number 103 of 138
Page 15
$1,960,000
City of Maplewood, Minnesota
General Obligation Improvement Refunding Bonds, Series 2017B
Crossover Refunding of Series 2007B
Debt Service Comparison
Date Total P+I Escrow Existing D/S Net New D/S Old Net D/S Savings
02/01/2018 20,718.75 (1,920,718.75)2,341,475.00 441,475.00 441,475.00 -
02/01/2019 413,687.50 --413,687.50 432,475.00 18,787.50
02/01/2020 409,260.00 --409,260.00 428,275.00 19,015.00
02/01/2021 409,255.00 --409,255.00 428,675.00 19,420.00
02/01/2022 413,600.00 --413,600.00 428,000.00 14,400.00
02/01/2023 407,000.00 --407,000.00 421,706.26 14,706.26
Total $2,073,521.25 (1,920,718.75)$2,341,475.00 $2,494,277.50 $2,580,606.26 $86,328.76
PV Analysis Summary (Net to Net)
Net FV Cashflow Savings.................................................................................................................................................................................86,328.76
Gross PV Debt Service Savings...........................................................................................................................................................................82,962.58
Net PV Cashflow Savings @ 1.658%(Bond Yield)...........................................................................................................................................................82,962.58
Contingency or Rounding Amount..........................................................................................................................................................................3,800.69
Net Future Value Benefit................................................................................................................................................................................$90,129.45
Net Present Value Benefit...............................................................................................................................................................................$86,763.27
Net PV Benefit / $228,236.05 PV Refunded Interest.......................................................................................................................................................38.015%
Net PV Benefit / $2,037,591.38 PV Refunded Debt Service.................................................................................................................................................4.258%
Net PV Benefit / $1,900,000 Refunded Principal.........................................................................................................................................................4.566%
Net PV Benefit / $1,960,000 Refunding Principal........................................................................................................................................................4.427%
Refunding Bond Information
Refunding Dated Date....................................................................................................................................................................................5/11/2017
Refunding Delivery Date.................................................................................................................................................................................5/11/2017
Series 2017B Ref 2007B, 2 | Series 2017B Ref 2007B | 3/ 2/2017 | 9:06 AM
J1, Attachment 2
Packet Page Number 104 of 138
Page 16
$1,270,000
City of Maplewood, Minnesota
General Obligation Improvement Refunding Bonds, Series 2017B
Crossover Refunding of Series 2009A
Debt Service Comparison
Date Total P+I Escrow Existing D/S Net New D/S Old Net D/S Savings
02/01/2018 15,592.78 (15,592.78)275,560.00 275,560.00 275,560.00 -
02/01/2019 21,590.00 (1,246,590.00)1,473,210.00 248,210.00 248,210.00 -
02/01/2020 236,590.00 --236,590.00 245,610.00 9,020.00
02/01/2021 228,795.00 --228,795.00 237,810.00 9,015.00
02/01/2022 225,750.00 --225,750.00 235,010.00 9,260.00
02/01/2023 222,285.00 --222,285.00 232,010.00 9,725.00
02/01/2024 218,610.00 --218,610.00 228,605.00 9,995.00
02/01/2025 219,515.00 --219,515.00 229,680.00 10,165.00
Total $1,388,727.78 (1,262,182.78)$1,748,770.00 $1,875,315.00 $1,932,495.00 $57,180.00
PV Analysis Summary (Net to Net)
Net FV Cashflow Savings.................................................................................................................................................................................57,180.00
Gross PV Debt Service Savings...........................................................................................................................................................................54,324.56
Net PV Cashflow Savings @ 1.658%(Bond Yield)...........................................................................................................................................................54,324.56
Contingency or Rounding Amount..........................................................................................................................................................................868.77
Net Future Value Benefit................................................................................................................................................................................$58,048.77
Net Present Value Benefit...............................................................................................................................................................................$55,193.33
Net PV Benefit / $171,480.65 PV Refunded Interest.......................................................................................................................................................32.186%
Net PV Benefit / $1,331,733.62 PV Refunded Debt Service.................................................................................................................................................4.144%
Net PV Benefit / $1,225,000 Refunded Principal.........................................................................................................................................................4.506%
Net PV Benefit / $1,270,000 Refunding Principal........................................................................................................................................................4.346%
Refunding Bond Information
Refunding Dated Date....................................................................................................................................................................................5/11/2017
Refunding Delivery Date.................................................................................................................................................................................5/11/2017
Series 2017B Ref 2007B, 2 | Series 2017B Ref 2009A | 3/ 2/2017 | 9:06 AM
J1, Attachment 2
Packet Page Number 105 of 138
Page 17
$1,960,000
City of Maplewood, Minnesota
General Obligation Improvement Refunding Bonds, Series 2017B
Crossover Refunding of Series 2007B
Debt Service Schedule
Date Principal Coupon Interest Total P+I
02/01/2018 --20,718.75 20,718.75
02/01/2019 385,000.00 1.150%28,687.50 413,687.50
02/01/2020 385,000.00 1.300%24,260.00 409,260.00
02/01/2021 390,000.00 1.450%19,255.00 409,255.00
02/01/2022 400,000.00 1.650%13,600.00 413,600.00
02/01/2023 400,000.00 1.750%7,000.00 407,000.00
Total $1,960,000.00 -$113,521.25 $2,073,521.25
Yield Statistics
Bond Year Dollars.......................................................................................................................................................................................$7,340.56
Average Life............................................................................................................................................................................................3.745 Years
Average Coupon..........................................................................................................................................................................................1.5464940%
Net Interest Cost (NIC).................................................................................................................................................................................1.7334008%
True Interest Cost (TIC)................................................................................................................................................................................1.7384396%
Bond Yield for Arbitrage Purposes.......................................................................................................................................................................1.6581746%
All Inclusive Cost (AIC)................................................................................................................................................................................2.1924157%
IRS Form 8038
Net Interest Cost.......................................................................................................................................................................................1.5464940%
Weighted Average Maturity...............................................................................................................................................................................3.745 Years
Series 2017B Ref 2007B, 2 | Series 2017B Ref 2007B | 3/ 6/2017 | 12:27 PM
J1, Attachment 2
Packet Page Number 106 of 138
Page 18
$1,270,000
City of Maplewood, Minnesota
General Obligation Improvement Refunding Bonds, Series 2017B
Crossover Refunding of Series 2009A
Debt Service Schedule
Date Principal Coupon Interest Total P+I
02/01/2018 --15,592.78 15,592.78
02/01/2019 --21,590.00 21,590.00
02/01/2020 215,000.00 1.300%21,590.00 236,590.00
02/01/2021 210,000.00 1.450%18,795.00 228,795.00
02/01/2022 210,000.00 1.650%15,750.00 225,750.00
02/01/2023 210,000.00 1.750%12,285.00 222,285.00
02/01/2024 210,000.00 1.950%8,610.00 218,610.00
02/01/2025 215,000.00 2.100%4,515.00 219,515.00
Total $1,270,000.00 -$118,727.78 $1,388,727.78
Yield Statistics
Bond Year Dollars.......................................................................................................................................................................................$6,632.22
Average Life............................................................................................................................................................................................5.222 Years
Average Coupon..........................................................................................................................................................................................1.7901659%
Net Interest Cost (NIC).................................................................................................................................................................................1.9242084%
True Interest Cost (TIC)................................................................................................................................................................................1.9279471%
Bond Yield for Arbitrage Purposes.......................................................................................................................................................................1.6581746%
All Inclusive Cost (AIC)................................................................................................................................................................................2.2591541%
IRS Form 8038
Net Interest Cost.......................................................................................................................................................................................1.7901659%
Weighted Average Maturity...............................................................................................................................................................................5.222 Years
Series 2017B Ref 2007B, 2 | Series 2017B Ref 2009A | 3/ 6/2017 | 12:27 PM
J1, Attachment 2
Packet Page Number 107 of 138
Page 19
$3,230,000
City of Maplewood, Minnesota
General Obligation Improvement Refunding Bonds, Series 2017B
Crossover Refunding of Series 2007B, 2009A
Debt Service Schedule
Date Principal Coupon Interest Total P+I
02/01/2018 --36,311.53 36,311.53
02/01/2019 385,000.00 1.150%50,277.50 435,277.50
02/01/2020 600,000.00 1.300%45,850.00 645,850.00
02/01/2021 600,000.00 1.450%38,050.00 638,050.00
02/01/2022 610,000.00 1.650%29,350.00 639,350.00
02/01/2023 610,000.00 1.750%19,285.00 629,285.00
02/01/2024 210,000.00 1.950%8,610.00 218,610.00
02/01/2025 215,000.00 2.100%4,515.00 219,515.00
Total $3,230,000.00 -$232,249.03 $3,462,249.03
Yield Statistics
Bond Year Dollars.......................................................................................................................................................................................$13,972.78
Average Life............................................................................................................................................................................................4.326 Years
Average Coupon..........................................................................................................................................................................................1.6621536%
Net Interest Cost (NIC).................................................................................................................................................................................1.8239682%
True Interest Cost (TIC)................................................................................................................................................................................1.8277988%
Bond Yield for Arbitrage Purposes.......................................................................................................................................................................1.6581746%
All Inclusive Cost (AIC)................................................................................................................................................................................2.2238464%
IRS Form 8038
Net Interest Cost.......................................................................................................................................................................................1.6621536%
Weighted Average Maturity...............................................................................................................................................................................4.326 Years
Series 2017B Ref 2007B, 2 | Issue Summary | 3/ 2/2017 | 9:06 AM
J1, Attachment 2
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Page 20
$3,230,000
City of Maplewood, Minnesota
General Obligation Improvement Refunding Bonds, Series 2017B
Crossover Refunding of Series 2007B, 2009A
Crossover Escrow Fund Cashflow
Date Principal Rate Interest Receipts Disbursements Cash Balance
05/11/2017 ---0.96 -0.96
02/01/2018 1,917,126.00 0.700%19,184.93 1,936,310.93 1,936,311.53 0.36
08/01/2018 4,323.00 0.860%6,472.61 10,795.61 10,795.00 0.97
02/01/2019 1,229,340.00 1.050%6,454.03 1,235,794.03 1,235,795.00 -
Total $3,150,789.00 -$32,111.57 $3,182,901.53 $3,182,901.53 -
Investment Parameters
Investment Model [PV, GIC, or Securities]...............................................................................................................................................................Securities
Default investment yield target.........................................................................................................................................................................Bond Yield
Cash Deposit............................................................................................................................................................................................0.96
Cost of Investments Purchased with Bond Proceeds........................................................................................................................................................3,150,789.00
Total Cost of Investments...............................................................................................................................................................................$3,150,789.96
Target Cost of Investments at bond yield................................................................................................................................................................$3,125,079.30
Actual positive or (negative) arbitrage.................................................................................................................................................................(25,710.66)
Yield to Receipt........................................................................................................................................................................................0.9146976%
Yield for Arbitrage Purposes............................................................................................................................................................................1.6581746%
State and Local Government Series (SLGS) rates for......................................................................................................................................................2/27/2017
Series 2017B Ref 2007B, 2 | Issue Summary | 3/ 2/2017 | 9:06 AM
J1, Attachment 2
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Ellen Paulseth, Finance Director
DATE: March 13, 2017
SUBJECT: Consider Approval of Resolution Providing for the Competitive
Negotiated Sale of $3,230,000 General Obligation Refunding Bonds,
Series 2017B
Introduction
General Obligation Advance Refunding Bonds totaling $3,230,000 will be issued as follows:
1. General Obligation Advance Refunding Bonds in the amount of $1,960,000 will be issued
to refund maturities of the City’s 2007B General Obligation Special Assessment
Improvement Bonds. The refunding (refinancing) of these bonds will save the City an
estimated $86,763 over the remaining life of the bonds (final maturity 2/1/2023). Because
the existing bonds are not callable until 2/1/2018, this will be an advance refunding of the
maturities remaining after the call date. The refunding bond proceeds will be placed in an
escrow account, earning interest until the call date of the bonds. The net present value
benefit of the savings is estimated at $86,763 or 4.566% of outstanding principal, which
exceeds the 3.5% required by City policy.
2. General Obligation Advance Refunding Bonds totaling $1,270,000 will be issued to refund
maturities of the City’s 2009A General Obligation Special Assessment Improvement
Bonds. The refunding (refinancing) of these bonds will save the City an estimated $55,193
over the remaining life of the bonds (final maturity 2/1/2025). Because the existing bonds
are not callable until 2/1/2019, this will be an advance refunding of the maturities remaining
after the call date. The refunding bond proceeds will be placed in an escrow account,
earning interest until the call date of the bonds. The net present value benefit of the
savings is estimated at $55,193, or 4.506% of outstanding principal, which exceeds the
3.5% required by City policy.
Detailed financing plans are illustrated in the report from Springsted Incorporated attached to
previous agenda report J1. A rating conference with S&P will be scheduled prior to the sale of
the bonds. The City Council will consider the award of bids for the bond sale at 7:00 p.m. on
Monday, April 10, 2017. The bond sale will be settled on May 11, 2017.
Budget Impact
Estimated total net present value benefit to the City for the refunding bonds is $141,956 over the
life of the bonds.
Estimated impact on taxpayers: The average Maplewood household can expect an
estimated property tax savings impact of $1/year for 7 years, or a total of $7 savings.
Packet Page Number 110 of 138
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Recommendation
It is recommended that the City Council approve the resolution providing for the competitive
negotiated sale of $3,230,000 General Obligation Refunding Bonds, Series 2017B.
Attachments
1. Resolution providing for the competitive negotiated sale of G.O. Bonds, Series 2017B
Packet Page Number 111 of 138
J2, Attachment 1
RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED
SALE OF $3,230,000 GENERAL OBLIGATION IMPROVEMENT
REFUNDING BONDS, SERIES 2017B
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"),
has heretofore determined that it is necessary and expedient to issue $3,230,000 General
Obligation Improvement Refunding Bonds, Series 2017B (the "Bonds") to refund (i) the
February 1, 2019 through February 1, 2023 maturities of the City’s General Obligation
Improvement Bonds, Series 2007B, dated October 15, 2007 and (ii) the February 1, 2020
through February 1, 2023 maturities of the City’s General Obligation Improvement and
Refunding Bonds, Series 2009A, dated April 1, 2009; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell
these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit proposals
for the competitive negotiated sale of the Bonds.
2. Meeting; Proposal Opening. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering
sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the
offices of Springsted and shall be opened at the time specified in such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation
thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby
approved and made a part hereof.
4. Official Statement. In connection with the sale, the City Clerk, Mayor and other
officers or employees of the City are hereby authorized to cooperate with Springsted and
participate in the preparation of an official statement for the Bonds, and to execute and deliver it
on behalf of the City upon its completion.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Steven Love, City Engineer / Deputy Public Works Director
Jon Jarosch, Civil Engineer II
DATE: March 6, 2017
SUBJECT: Pond/Dorland Area Street Improvements, City Project 16-12
a. Consider Approval of Resolution Approving Plans and Specifications and
Advertising for Bids
b.Consider Approval of Resolution Ordering Preparation of Assessment Roll
Introduction
Final plans and specifications for the above referenced project have been completed and are ready to
be advertised for bids. The bid opening for this project is tentatively proposed for 10:00 a.m., Thursday,
April 6, 2017. The next step after approving the advertisement for bids is ordering the preparation of
the assessment roll.
Background
The feasibility report was accepted and plans ordered to design at the December 12, 2016 City Council
meeting. On January 9, 2017 the project was ordered after the Public Hearing was held. It is
anticipated an Assessment Hearing will be held on April 24, 2017 with an award of bid considered on
that date as well.
An open house plan review meeting is scheduled for the project area on March 10, 2017. This will give
residents the opportunity to view the proposed plans and ask questions about the project design, any
impacts to their property, the construction process, and assessments. A letter was mailed out to the
project area notifying the residents of the open house meeting. Additionally, the letter encouraged any
resident with questions about the proposed project to contact the Public Works Engineering
Department. The letter provided contact information for the project engineer, Jon Jarosch, and
informed residents that he is available to answer questions through email, phone calls, or one on one
meetings.
Discussion
The Pond/Dorland Area Street Improvements project consists of two areas. Area 1 consists of Pond
Avenue and Dorland Road and are generally bounded by Mailand Road, Londin Lane, and McKnight
Road. Area 2 consists of Boxwood Avenue, Dorland Road, Overlook Circle, and Heights Avenue and
are generally bounded by McKnight Road, Snowshoe Lane and Interstate 494 (see attached project
location map). These streets are part of the City’s 2017 – 2021 Capital Improvement Plan.
The aging and deteriorating condition of roads shown on the Project Location Map presents an ongoing
maintenance problem for the street division within Public Works. The condition of the existing streets
also represents a decreased level of service (qualify of life) for the area residents, with the City
receiving numerous complaints in past years about substandard street conditions.
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The existing public infrastructure for Area #1 streets generally consists of a bituminous pavement
section, concrete curb and gutter, storm sewer, sanitary sewer, and cast iron water mains. As part of
this project the cast iron water mains will need to be replaced due to cast iron being more susceptible to
breaks. Therefore, streets in Area #1 will need to be fully reconstructed with new concrete curb and
gutter.
At the neighborhood meeting residents brought up concerns with flooding and the capacity of the
existing storm sewer system. This was extensively analyzed and modelled in order to arrive at a long
term fix to resolve the issue. The proposed improvements necessary to address this issue must be
conducted in two phases. The first phase (which is within the project limits) will include upgrading the
storm sewer system along Dorland Road. These upgrades will include adding additional catch basins,
increasing the pipe capacity of the public system, and adjusting road grades to help keep stormwater
runoff within the public right-of-way.
The second flooding fix phase will include improvements to the outlet of Dorland Pond and the
downstream storm sewer system (outside of the project limits). The proposed project includes
modifying the outlets of Dorland Pond and Johnson Pond to be able to handle a 100 year 24 hour storm
event utilizing the latest rainfall data. The City is working with Ramsey Washington Metro Watershed
District on the design and modifications to these downstream systems. This work is being done as a
second phase in order to keep the road improvement project on schedule for bidding and to provide the
necessary time to evaluate the downstream improvements.
In Area #2 the public infrastructure generally consists of a bituminous pavement section, concrete curb
and gutter, storm sewer, sanitary sewer, and ductile iron water mains. Boxwood Avenue, Dorland
Road (south of Carver Avenue), Overlook Circle, and Heights Avenue (except the cul-de-sac) have
underground utilities and concrete curb and gutter in good condition. For these streets the project will
focus primarily on rehabilitation of the pavement with reclamation of the top 8 inches of the street
section. By reclaiming, grinding, the top 8 inches of the street section, the crushed bituminous is
blended with the underlying aggregate to form new base material to support the road. After the road
has been reclaimed and excess material removed, the road base will be reshaped to provide adequate
drainage. The new base material will be compacted, and a new bituminous pavement surface will be
installed.
The remaining streets in Area #2, Dorland Road (south of Boxwood Avenue and north of Carver
Avenue) and cul-de-sac at the end of Heights Avenue will need to be reconstructed as they are
currently built without concrete curb and gutter. The proposed project also includes minor adjustments
and repairs to the existing storm sewer, sanitary sewer, and water utilities.
The approved feasibility study found that the project is feasible, necessary, and cost effective from an
engineering standpoint.
Budget Impact
The total estimated project cost is $2,130,620. The estimated costs includes 10% contingencies and
28% overhead, which include engineering, administrative, legal, and fiscal expenses. On December
12, 2016 the finance director was authorized by the City Council to make the financial transfers
necessary to implement the financing plan for the project. A total project budget of $2,130,620 was
established. The approved financing plan is shown on the following page:
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FINANCING SOURCES TOTAL
AMOUNT
% OF COST
RECOVERY
G.O. IMPROVEMENT BONDS 800,000$ 38%
SPECIAL BENEFIT ASSESSMENT 594,388$ 28%
ENVIRONMENTAL UTILITY FUND 398,620$ 19%
SANITARY SEW ER FUND 143,572$ 7%
ST. PAUL REGIONAL WATER SERVICE 106,040$ 5%
ST. PAUL W.A.C. FUND 88,000$ 4%
TOTAL PROJECT FUNDING $2,130,620 100%
APPROVED FINANCING PLAN
The estimated project costs and proposed project funding plan have been reviewed by the Finance
Director.
Similar to past practice and policy, the City hired an independent appraisal firm to ascertain an opinion
of special benefit received by properties within the neighborhood project area. There are a total of 283
assessable residential and commercial/multi-family parcels within the project area. The opinion found
that the assessment rates established in the City’s Special Assessment Policy are justifiable.
The proposed assessment rates are as follows:
•Residential
o Full Reconstruction Rate = $6,600.00/unit
o Partial Reconstruction Rate = $4,950.00/unit
o Pavement Rehabilitation / Replacement Rate = $3,450.00/unit
•Commercial / Multi-Family
o Partial Reconstruction Special Benefit Assessment Rate = $99.00 Per Linear Foot
An Assessment Hearing will be held, likely on April 24, 2017, to specifically address the proposed
assessments. Prior to that meeting the City Council would adopt the roll and officially call for the
hearing. All assessable residential and commercial/multi-family parcels will receive official notice prior
to the Assessment Hearing.
Recommendation
It is recommended that the City Council take the following two actions:
a.Approve the attached resolution for Approving Plans and Specifications and Advertising for
Bids for the Pond/Dorland Area Street Improvements, City Project 16-12.
b.Approve the attached resolution for Ordering the Preparation of the Assessment Roll for the
Pond/Dorland Area Street Improvements, City Project 16-12.
Attachments
1. Resolution Approving Plans and Specifications and Advertising for Bids
2.Resolution Ordering Preparation of Assessment Roll
3.Project Map
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RESOLUTION
APPROVING PLANS AND SPECIFICATIONS
AND ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the City Council on December 12, 2016 plans and
specifications for the Pond/Dorland Area Street Improvements, City Project 16-12, have been prepared
by (or under the direction of) the City Engineer, who has presented such plans and specifications to the
City Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1.Such plans and specifications, a copy of which are attached hereto and made a part
hereof, are hereby approved and ordered placed on file in the office of the City Engineer.
2.The City Clerk or office of the City Engineer shall prepare and cause to be inserted into
the official paper and Finance and Commerce an advertisement for bids upon the making of such
improvement under such approved plans and specifications. The advertisement shall be published
twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done,
shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 6th day
of April, 2017, at city hall and that no bids shall be considered unless sealed and filed with the clerk and
accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five
percent of the amount of such bid.
3.The City Clerk and City Engineer are hereby authorized and instructed to receive, open,
and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The
City Council will consider the bids, and the award of a contract, at the regular city council meeting of
April 24, 2017.
Approved this 13th day of March 2017.
J3, Attachment 1
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RESOLUTION
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the City Clerk and City Engineer will receive bids for the Pond/Dorland Area Street
Improvements, City Project 16-12.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be
specially assessed for such improvement against every assessable lot, piece or parcel of land abutting
on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy
of such proposed assessment in the city office for inspection.
FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City
Council thereof.
Approved this 13th day of March 2017.
J3, Attachment 2
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J3, Attachment 3
Packet Page Number 118 of 138
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Chris Swanson, Environmental and City Code Specialist
Dave Kvam, Maplewood Police Commander
DuWayne Konewko, EEDD/Parks & Recreation Director
Paul Schnell, Chief of Police
DATE: March 3, 2017
SUBJECT: Consider Approval of Purchase Agreement for 2494 Harvester Avenue East
Introduction
Over the years the city has worked to address problem properties in Maplewood through
increased enforcement against specific properties or by abatement of the nuisance buildings.
Many of these properties were vacated during the recession and have now been purchased by
new responsible owners and are no longer a nuisance to the community. The property owner at
2494 Harvester Avenue continues to struggle to maintain his property to the standards set in
City Code, and the city has looked at the option of entering into a purchase agreement for the
property.
Discussion
Gilbert Mancheski, the owner of 2494 Harvester Avenue, has lived in Maplewood for over 20
years. His property and the people that he allows to stay in his home have been a constant
source of problems during much of that time. The property and the individuals who are allowed
to be at the house are a substantial drain on city resources. Normally staff addresses problem
properties like this by enforcement measures including, but not limited to, fines, citations, and
abatements. The property owner at 2494 Harvester Avenue keeps the property just above the
line of noncompliance so the city has struggled to address community complaints about the
home and its occupants.
Based on data provided by Commander Kvam, there have been over 346 police and fire calls to
the property in the last 10 years. That averages almost one call per week to the property for the
last 10 years. Code Enforcement estimates that they have been to the property at the same
frequency as the police for initial violations, proactive inspections, or follow up on issued orders.
The issues at the property range from domestic calls, drugs, thefts, stolen property, arrest
warrants, prostitution, operating a salvage business, burning violations, two fires at the
residence, exterior storage of materials, loud obnoxious behavior (many complaints from
neighbors), unlicensed vehicles, and many more code and health related issues and violations.
It is difficult to quantify the resources police and other city departments have expended
addressing problems associated with 2494 Harvester Avenue. One indication of the staff’s
familiarity with the property throughout most city departments is the instant recognition of the
address or the name of the property owner.
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As a result of continued and increasing complaints about the issues stemming from 2494
Harvester Avenue, police organized a neighborhood meeting in October 2016 at the South Fire
Station. Approximately 20 neighbors took the time to attend and voice their frustration. Despite
increased targeted enforcement, working jointly with area residents, and an increased number
of criminal and civil charges against the property owner and renters, the problems largely
remain. Many years of history demonstrate the owner’s ability to avoid serious consequences
while remaining a great frustration and irritant to his neighbors.
In response to the comments from the 2016 community meeting, city staff representing Police,
Fire, and EEDD have been working with City Attorney Batty and his team to discuss and explore
solutions to resolve this issue permanently. The decision was to explore the possibility of the
City acquiring the property voluntarily. Recently, the property owner has expressed interest in
selling the property to the city. The Ramsey County assessor currently has the property valued
at $141,000 (Attachment 1) and the city is offering the property owner $150,000 for the site.
Considering the time spent by code, building, fire, health, and emergency responders at the site,
there is a large cost savings opportunity for purchasing the property and removing the current
tenants from the site. Additionally, there is the added bonus of the increase in quality of life for
the surrounding neighborhood.
If a potential sale is agreed upon, the city will look at the options available including selling the
site “as is”, demolishing the home and selling the plot to a developer, or keeping the property for
a future use. Staff will work with an independent housing evaluator to determine the best return
on investment for the property. The expectation is that the City will not recover all of the initial
investment of $150,000 but that there may be a direct increase in standard of living in the
surrounding area from the reduction of crime, the decrease in the drain on city services, and the
general appearance of the site.
Budget Impact
Funds to pay for the acquisition will come from the City’s Redevelopment Fund (430), and
proceeds from the sale of this property will be deposited back into this account. The current
account balance is $164,730. The Finance Director has reviewed and approved the funding
source for this acquisition.
Recommendation
Staff recommends that the City Council approve the purchase agreement and authorize the City
Manager and the Mayor to enter into a purchase agreement with Gilbert Mancheski for the
purchase of the property located at 2494 Harvester Avenue East.
Attachments
1. Ramsey County Parcel Report
2. Purchase Agreement for 2494 Harvester Avenue East
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Site Address:
84400
Parcel ID:
0.4
252922310030
Gilbert L Mancheski
2494 Harvester Ave E, Maplewood
MN 55119-3842
Parcel location within Ramsey County
Taxlot highlighted in red
Lot:1
Area:
56700
141100
8
BARTELMY ACRESSECOND
ADDITION
Plat Name:
Acre(s)
Total Tax* in :
Block:
Special Assessment in :
2386
464.84
Tax Exempt: N
Dwelling Type: SINGLE FAMILY DWELLING
Home Style:Bungalow
998Living Area:Sq. Ft.
Year Built: 1941
Garage:
Garage Area:
Y
528 Sq. Ft.
CENTW/AIR
HOT AIRHeating Type:
Cooling Type:
Open Space:
Metro WatershedWatershed District:
Green Acre:
School District: 622
NLast Sale Date:
Last Sale Price:
Use Type:
YHomestead:
Single Family Dwelling, Platted Lot
Agriculture Preserve: N
Link to Ramsey County Tax and Property Quick Info
Pay 2017 EMV Land:2016
Pay2016 2017 EMV Building:
EMV Total:20172016 Pay
Owner(s):
2016
Tax Payer(s):Gilbert L Mancheski
Tax Address:2494 Harvester Ave E, Maplewood
MN 55119-3842
2016
Ramsey County Parcel Report Report generated 2/16/2017 12:54:09 PM
The user of this report acknowledges that the City/County shall not be liable for any damages, and expressly waives all claims, and
agrees to defend, indemnify, and hold harmless the City/County from any and all claims brought by the User, its employees or agents,
or third parties which arise out of the User's access or use of data provided. *Total Tax includes special assessment due if any.
J4, Attachment 1
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PURCHASE AGREEMENT
THIS PURCHASE AGREEMENT (the "Agreement") is made as of this_ day of
_______ , 2017 (the "Effective Date"), by and between Gilbert L. Mancheski, a single
person (the "Seller"), and the city of Maplewood, a Minnesota municipal corporation (the
"Buyer"). The Seller and the Buyer are collectively referred to herein as the "Parties."
WHEREAS, the Seller is the owner of the real property located at 2494 Harvester Avenue
East, Maplewood, Minnesota 5 5119, being legally described on Exhibit A attached hereto (the
"Property"); and
WHEREAS, the Buyer wishes to purchase the Property under certain terms and conditions
as set forth in this Agreement; and
WHEREAS, the Seller is willing to sell the Property to the Buyer and relocate his
permanent residence outside the corporate limits of the city of Maplewood, Minnesota.
NOW, THEREFORE, in consideration of the mutual promises contained m this
Agreement, the Parties hereby agree as follows:
1. Offer/Acceptance for Sale of Property. The Seller hereby agrees to sell the Property to
the Buyer and the Buyer hereby agrees to purchase the same, pursuant to the terms and
conditions of this Agreement.
2. Purchase Price and Terms. The total purchase price for the Property is One Hundred and
Fifty Thousand and 00/100 Dollars ($150,000.00) (the "Purchase Price").
3. Closing. The closing on the purchase and sale of the Property (the "Closing") shall occur
on June 1, 2017 (the "Closing Date"), or on any other date mutually agreed-upon by the
Parties, at the offices of the Buyer, 1830 East County Road B, Maplewood, MN 55109.
Unless otherwise mutually agreed by the Seller and the Buyer, the execution and delivery
of all deeds, documents and the payment of the Purchase Price shall be made at the offices
of the Buyer.
4. Terms.
a. Balance Due Seller. The Buyer agrees to pay by cash, check or electronic transfer of
funds on the Closing Date the full balance of the Purchase Price due to Seller
according to the terms of this Agreement.
b. Deed/Marketable Title. Subject to performance by the Buyer, the Seller agrees
to execute and deliver on the Closing Date a Warranty Deed conveying good,
marketable, insurable, and indefeasible title to the Property to the Buyer, subject
only to the following Permitted Exceptions:
1. Building and zoning laws, ordinances, state and federal regulations.
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493640v3 DTA MA745-4
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11. Reservation of minerals or mineral rights to the State of Minnesota, if any.
111. Public utility and drainage easements of record which will not interfere with
the Buyer's intended use ofthe Property.
c. Earnest Money. The amount of earnest money shall total Five Thousand Five
Hundred Dollars ($5,500.00) and shall be paid in accordance with the following:
1. Within five business days of execution of this Agreement by both Parties,
the sum of Three Thousand Dollars ($3,000.00) shall be paid by the Buyer
directly to the Seller.
11. Also within five business days of execution of this Agreement by both
Parties, the sum of Two Thousand Five Hundred Dollars ($2,500.00) shall
be paid by the Buyer to Old Republic National Title Insurance Company
and placed into a noninterest-bearing escrow account where it shall remain
until Closing.
5. Documents. In addition to the Warranty Deed required at paragraph 4(b) above, the
following documents shall be in approved form, be executed by the Seller either before or
at Closing and be delivered by the Seller at Closing:
a. A standard form Affidavit of Seller;
b. A "bring-down" certificate, certifying that all of the warranties made by the Seller
in this Agreement remain true as of the Closing Date;
c. A certificate that the Seller is not a foreign national;
d. If an inspection by or on behalf of the Buyer discloses the existence of petroleum
product or other pollutant, contaminant or other hazardous substance on the
Property, either (i) a closure letter from the Minnesota Pollution Control
Agency (MPCA) or other appropriate regulatory authority that remediation has
been completed to the satisfaction of the MPCA or other authority; or (ii) an
additional agreement for remediation/indemnification and security as the Buyer
may reqmre;
e. A well disclosure certificate, if required, or, if there is no well on the Property, the
Warranty Deed given pursuant to paragraph 4(b) above must include the following
statement: "The Seller certifies that the Seller does not know of any wells on the
described real property.";
If the Seller is unaware of the location of a well and there is a building permit issued
for the Property prior to installation of a City water system, the Seller agrees to
have a Licensed Well Contractor examine the Property for purposes of locating a
well;
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493640v3 DTA MA745-4
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The Seller agrees to have all wells located on the Property that are not in use sealed
by a Licensed Well Contractor at the Seller's expense. The Seller further agrees to
escrow funds at closing for the purpose of locating and sealing wells if
circumstances prohibit locating and sealing wells prior to closing;
f. A Methamphetamine Disclosure Certificate;
g. Copies of any written lease agreements affecting the Property, if any, and details of
any oral lease agreements affecting the Property, if any, and evidence of the
termination of any such lease agreements; and
h. Any other documents reasonably required by the Buyer's title insurance company
or attorney to evidence that title to the Property is marketable and that the Seller
has complied with the terms of this Agreement.
6. Contingencies. The Buyer's obligation to buy is contingent upon the following:
a. The Buyer's determination of marketable title pursuant to this Agreement;
b. The Buyer's determination, in its sole discretion, that the results of any
environmental investigation or inspection of the Property conducted pursuant to
this Agreement are satisfactory to the Buyer; and
c. Approval of this Agreement by the Buyer's governing body.
The Buyer shall have until the Closing Date to remove the foregoing contingencies.
The contingencies at a. and b. are solely for the benefit of the Buyer and may be waived by
the Buyer. The contingency at c. may not be waived by either party. If the Buyer or its
attorney gives written notice to the Seller that the contingencies at a., b. and c. are duly
satisfied or waived, the Buyer and the Seller shall proceed to close the transaction as
contemplated herein.
If one or more of the contingencies is not satisfied, or is not satisfied on time, and is not waived,
this Agreement shall thereupon be void at the written option of the Buyer and the Buyer and
the Seller shall execute and deliver to each other a termination of this Agreement. As a
contingent Agreement, the termination of this Agreement is not required pursuant to
Minnesota Statutes, Section 559.21, et. seq.
7. Title Examination/Curing Title Defects. Within 10 days after execution of this
Agreement by both Parties, the Buyer shall, at its own expense, obtain a commitment for
title insurance or other evidence satisfactory to Buyer ("Title Evidence") for the Property.
The Buyer shall have twenty (20) business days after receipt of the Title Evidence to
examine the same and to deliver written objections to title, if any, to the Seller. The Seller
shall have until ten (1 0) days prior to the Closing (or such later date as the parties may
agree upon) to make title marketable, at the Seller's expense. In the event that title to the
Property cannot be made marketable or is not made marketable by the Seller by the Closing,
then, at the option of the Buyer, this Agreement shall be null and void.
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8. Seller Representations and Warranties. The Seller hereby represents and warrants to the
Buyer as of the Closing Date that:
a. Title. The Seller has good, indefeasible, insurable and marketable fee simple
title to the Property.
b. Condemnation. There is no pending or, to the actual knowledge of the Seller,
threatened condemnation or similar proceeding affecting the Property or any
portion thereof, and the Seller has no actual knowledge that any such action is
contemplated.
c. Defects. The Seller is not aware of any latent or patent defects in the Property,
such as sinkholes, weak soils, unrecorded easements and restrictions.
d. Legal Compliance. The Seller has complied with all applicable laws,
ordinances, regulations, statutes, rules and restrictions pertaining to and
affecting the Property and the Seller shall continue to comply with such laws,
ordinances, regulations, statutes, rules and restrictions through the Closing Date.
e. Legal Authority/Capacity. The Seller has full power and authority to enter into
and perform this Agreement in accordance with its terms. The Seller also has the
legal capacity to enter into this Agreement. The Seller has not filed, voluntarily or
involuntarily, for bankruptcy relief within the last year under the United States
Bankruptcy Code, nor has any petition for bankruptcy or receivership been filed
against the Seller within the last year.
f. Sewer and Water. The Seller warrants that the Property is connected to City sewer
and City water.
g. Mechanics' Liens. The Seller warrants that, prior to the Closing, the Seller shall pay
in full all amounts due for labor, materials, machinery, fixtures or tools furnished
within the 120 days immediately preceding the Closing in connection with
construction, alteration or repair of any structure upon or improvement to the
Property.
h. Legal Proceedings. There have been no bankruptcy or dissolution proceedings
involving the Seller during the time the Seller has had any interest in the Property;
there are no unsatisfied judgments or state or federal tax liens of record against the
Seller; there are no unrecorded mortgages, contracts for deed, purchase agreements,
options, leases, easements, or other agreements or interests relating to any of the
Property; and there shall be no persons in possession of any portion of the Property
other than the Seller at the time of the Closing. Additionally, there are no legal
actions, suits or other legal or administrative proceedings, pending or threatened,
that affect the Property or any portion thereof; and the Seller has no knowledge that
any such action is presently contemplated.
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1. Leases. The Seller represents that there are no third parties in possession of the
Property, or any part thereof; and that there are no leases, oral or written affecting
the Property or any part thereof.
J. Third Parties. Upon transfer of the Property to the Buyer, no third party by virtue
of any purchase agreement, letter of intent or similar instrument executed by the
Seller, unless such instrument is assigned to the Buyer at the Buyer's request, will
have any claim or right to or against the Property, or against the Buyer as a result
of any such instruments.
k. Broker. The Seller has not engaged the services of a broker, or if the Seller has
engaged the services of a broker, the Seller will be solely responsible for the costs
of such broker and shall defend, indemnify and hold the Buyer harmless from any
claims of such broker.
l. Structures. The Seller warrants that all buildings are entirely within the boundary
lines ofthe Property.
m. Foreign Status. The Seller is not a "foreign person" as such term is defined in the
Internal Revenue Code.
n. Methamphetamine Production. To the best of the Seller's knowledge,
methamphetamine production has not occurred on the Property.
o. Refuse and Hazardous Materials. The Seller has not performed and has no actual
knowledge of any excavation, dumping or burial of any refuse materials or debris
of any nature whatsoever on the Property. To the Seller's best actual knowledge
and belief, there are no "Hazardous Materials" (as hereinafter defined) on the
Property that would subject the Buyer to any liability under either federal or state
laws, including, but not limited to, the disposal of any foreign objects or materials
upon or in the Property, lawful or otherwise. Without limiting the generality ofthe
foregoing, the Seller represents and warrants to the Buyer that, to the Seller's best
actual knowledge and belief:
1. The Property is not now and has never been used to generate, manufacture,
refine, transport, treat, store, handle, dispose, transfer, produce, process or in
any manner deal with Hazardous Materials;
11. No Hazardous Materials have ever been installed, placed, or in any manner
handled or dealt with on the Property;
111. There are no underground or aboveground storage tanks on the Property; and
1v. Neither the Seller nor any prior owner of the Property or any tenant,
subtenant, occupant, prior tenant, prior subtenant, prior occupant or person
(collectively, "Occupant") has received any notice or advice from any
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governmental agency or any other Occupant with regard to Hazardous
Materials on, from or affecting the Property.
The term "Hazardous Materials" as used herein includes, without limitation,
gasoline, petroleum products, explosives, radioactive materials, hazardous
materials, hazardous wastes, hazardous or toxic substances, polychlorinated
biphenyls or related or similar materials, asbestos or any material containing
asbestos, or any other substance or material as may be defined as a hazardous or
toxic substance by any federal, state or local environmental law, ordinance, rule, or
regulation including, without limitation, the Comprehensive Environmental
Response, Compensation, and Liability Act of 1980, as amended (42 U.S.C.
Section 9601, et seq.), the Hazardous Materials Transportation Act, as amended (42
U.S.C. Section 1801, et seq.), the Resource Conservation and Recovery Act, as
amended (42 U.S. C. Section 1251, et seq.), the Clean Air Act, as amended (42
U.S.C. Section 7401, et seq.) and in the regulations adopted and publications
promulgated pursuant thereto.
The Seller's representations and warranties set forth in paragraphs 8( a) through 8( o) shall
be continuing and are deemed to be material to the Buyer's execution of this Purchase
Agreement and the Buyer's performance of its obligations hereunder. All such
representations and warranties shall be true and correct on and as of the Closing Date with
the same force and effect as if made at that time; and all of such representations and
warranties shall survive the Closing and any cancellation or termination of this Purchase
Agreement, and shall not be affected by any investigation, verification or approval by any
party hereto or by anyone on behalf of any party hereto. The Seller agrees to defend,
indemnify and hold the Buyer harmless for, from, and against any loss, costs, damages,
expenses, obligations and attorneys' fees incurred should an assertion, claim, demand,
action or cause of action be instituted, made or taken, which is contrary to or inconsistent
with the representations or warranties contained herein.
The Seller further agrees that the breach of any of the foregoing representations and
warranties shall constitute a default, whether said breach occurs prior to or after Closing,
entitling the Buyer to exercise any remedy provided to the Buyer in this Agreement in the
event of a default by the Seller.
9. Maintenance of Property Prior to Closing. Until the Closing, the Seller shall have the
full responsibility for the continued maintenance of the Property. Prior to the Closing:
a. The Seller shall not cause any new liens, leases, contracts or encumbrances to be
created by Seller against the Property; and
b. The Seller shall (i) maintain the Property in good repair, (ii) not make, terminate or
materially change, amend, modify materially any agreements relating to the Property
or other rights, obligations or agreements relating to use, ownership or operation of
the Property where such changes, amendments or modifications would increase the
Seller's obligations, liability or expenses thereunder, not enter into any commitments
for the rental or use of the Premises or any portion thereof, and (iii) not make any
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substantial alterations or changes to the Property other than ordinary and necessary
maintenance repairs without the Buyer's prior written approval, which shall not be
unreasonably withheld or delayed.
10. Environmental Investigation. The Seller warrants that the Property has not been used for
production, storage, deposit or disposal of any toxic or hazardous waste or substance,
petroleum product or asbestos product during the period of time the Seller has owned the
Property. The Seller further warrants that the Seller has no knowledge or information of
any fact which would indicate the Property was used for production, storage, deposit or
disposal of any toxic or hazardous waste or substance, petroleum product or asbestos
product prior to the date the Seller purchased the Property. Notwithstanding the above, the
Seller's warranty regarding petroleum products does not preclude the presence of heating
oil or other similar products used as a heating fuel for the dwelling but the Seller does
warrant that if there was a fuel tank on the Property used for the storage of heating oil or
other similar product, the Seller has no knowledge of any leak in the tank or contamination
caused thereby.
The Seller hereby grants to the Buyer and the Buyer's agents a license to enter and evaluate
the Property for the purpose of conducting an environmental assessment. Further, the
Buyer or the Buyer's agent shall have the right pursuant to the license to bring persons and
equipment onto the Property, make inspections and perform tests and analyses as the Buyer
may deem reasonable to determine the presence of any toxic or hazardous waste, substance,
or petroleum product or asbestos product, and ascertain soil conditions on the Property.
The Buyer shall bear the cost of any such environmental assessment. If the results of the
environmental assessment are not to the satisfaction of the Buyer, the Buyer at its sole
discretion may cancel this Agreement. If the Buyer cancels this Agreement pursuant to
this provision, the Buyer shall restore the Property to its original condition or nearly so as
is reasonably practicable.
11. Real Estate Taxes and Special Assessments. Real estate taxes payable in the year of
closing will be pro-rated between the Buyer and the Seller to the Closing Date. No later than
the Closing Date, the Seller shall pay all real estate taxes payable in previous years, the entire
unpaid balance of special assessments, and all installments of special assessments levied,
pending, and deferred, including special assessment installments payable after the year of
Closing, and all interest thereon. If Closing occurs prior to the date the amount of real estate
taxes due in the year of Closing are available from Ramsey County, the current year's taxes
will be pro-rated based on the amount due in the prior year. The Seller agrees that any real
estate taxes owed by the Seller pursuant to this paragraph and unpaid on the Closing Date
may be deducted from the Purchase Price and placed into escrow for purpose of paying said
taxes. In the event that any outstanding real estate taxes are deducted from the Purchase Price
hereunder, the Seller shall no longer be obligated to pay on such amount deducted.
12. Possession.
a. Possession. The Seller agrees to deliver possession of the Property not later than
the Closing Date.
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b. Utilities. Prior to or at Closing, the Seller shall pay any outstanding water, sewer,
and trash collection obligations incurred in relation to the Property through the
Closing Date. In no event shall the Buyer be responsible for any of the Seller's
private utility obligations incurred prior to Closing, including, but not limited to,
gas, electric, cable television, and telephone.
c. Removal of Property. The Seller agrees to remove from the Property all debris
and items of the Seller's personal property not expressly included in this sale no
later than the Closing Date. This includes all personal property and debris located
inside of any structures and on the exterior portions of the Property. The Buyer may
inspect the Property, upon 24 hours' notice, during the week prior to the Closing in
order to ensure that removal of all debris and personal property has been completed.
The Seller shall fully cooperate with such inspection and agrees to provide access
to the Property for such inspection. Any debris or other items of personal property
that are located during this inspection may later be removed and disposed of by the
Buyer, and the Buyer's estimated costs related to said removal and disposal shall
be deducted from the Purchase Price at Closing.
d. No Encumbrances. The Seller agrees not to place any liens or encumbrances on
the Property after the date of this Agreement.
13. Closing Costs and Related Items. The Buyer will pay: (a) the closing fees charged by the
title insurance or other closing agent, if any, utilized to close the transaction contemplated
by this Agreement; (b) fees for the title insurance commitment obtained by Buyer; (c) title
insurance premium costs; (d) the recording fee for the deed transferring title to the Buyer;
and (e) any survey or environmental investigation costs incurred by it, if any. The Seller
will pay (a) any transfer taxes, recording fees and Well Disclosure fees required to enable
the Buyer to record its deed from the Seller under this Agreement, and (b) all liens,
encumbrances, or mortgages, and fees and charges related to the filing of any instrument
required to make title marketable. Each party shall pay its own attorney fees.
14. Default. If Seller defaults in its obligation to close and deliver the deed in accordance with
the provisions of this Agreement, the Buyer may, by notice upon Seller, (i) terminate this
Agreement, in which event Seller shall reimburse the Buyer for all costs and expenses
incurred by the Buyer in connection with this transaction up to and including the date of
default, or (ii) avail itself of any other remedy for said default which it may have at law, in
equity or by statute, including, but not limited to, an action for damages; or (iii) seek
specific performance, and the reimbursement of costs and expenses. If the Buyer shall
default in the performance of any of its obligations hereunder, then Seller may avail itself
of any remedy for said default which it may have at law, in equity or by statute, including,
but not limited to, an action for damages and/or specific performance.
15. Notice. Any notice must be in writing, and will be deemed delivered if delivered
personally or when deposited in the United States Mail, postage pre-paid, to the following
addresses (or such other address as may be designated by either party in writing):
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If to Seller: Gilbert L. Mancheski
2494 Harvester A venue East
Maplewood, MN 55119
If to Buyer: City of Maplewood
Attn: City Manager
1830 East County Road B
Maplewood, MN 55109
w/copy to: Ronald H. Batty
Kennedy & Graven, Chartered
470 U.S. Bank Plaza
200 South Sixth Street
Minneapolis, MN 55402
16. Inspections. From the date of this Agreement to the Closing, the Buyer, its employees
and agents, shall be entitled to enter upon the Property to conduct such surveying,
inspections, or other investigations, as the Buyer shall elect; provided, that the Seller is
given at least 24 hours' notice. Such inspections may include, at the Buyer's discretion, an
examination of the interior and exterior of the physical structures located on the Property
by the Maplewood building official or other qualified individual.
17. Runs with the Land. The terms, covenants, indemnities and conditions ofthis Agreement
shall be binding upon and inure to the benefit of the successors and assigns of the respective
Parties hereto. Time is of the essence ofthis Agreement.
18. Assignment. The Buyer shall have the right to assign its rights under this Agreement.
19. No Waiver. Nothing herein shall be construed as, or deemed to be a waiver of, the right
of the Buyer at any time to exercise its powers of eminent domain with respect to the
Property.
20. Entire Agreement. This Agreement represents the entire agreement and understanding
between the Parties concerning the subject matter hereof and supersedes all prior agreements,
whether written or oral.
21. Modification and Waiver. No purported amendment, modification or waiver of any
provision hereof shall be binding unless set forth in a written document signed by both Parties
(in the case of amendments or modifications) or by the party to be charged thereby (in the
case of waivers). Any waiver shall be limited to the circumstance or event specifically
referenced in the written waiver document and shall not be deemed a waiver of any other
term hereof or of the same circumstance or event upon any recurrence thereof.
22. No Merger of Representations, Warranties. The representations and warranties
contained in this Agreement shall not be merged into any instruments of conveyance,
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including but not limited to the Warranty Deed, delivered at Closing, but instead shall
survive Closing, and the Parties shall be bound accordingly.
23. Relocation.
a. The Seller agrees to relocate his permanent residence outside the corporate limits
of the city of Maplewood, Minnesota. The Seller further agrees never to reestablish
his permanent residence in the city of Maplewood, Minnesota.
b. The Buyer has notified the Seller that the Buyer only seeks to acquire the Property
by voluntarily conveyance. The Seller acknowledges that no persons are being
displaced from the Property as a result of the transaction contemplated by this
Purchase Agreement and that neither the Seller nor any other party is eligible for
relocation assistance and benefits and that the Purchase Price includes
compensation for any and all relocation assistance and benefits for which the Seller
or any other party may be eligible. The provisions of paragraphs 23(a) and 23(b)
shall survive Closing of the transaction contemplated by this Agreement.
24. Risk of Loss. If there is any loss or damage to the Property between the date hereof and the
Closing Date, for any reason including, but not limited to, fire, vandalism, flood,
earthquake or act of God, the risk of loss shall be on the Seller. If the Property is destroyed
or substantially damaged before the Closing, this Agreement may become null and void, at
the Buyer's option. At the request of the Buyer, the Seller agrees to sign a cancellation of
Agreement under such circumstances.
25. Specific Performance. This Agreement may be specifically enforced by the Parties,
provided that any action for specific enforcement is brought within six months after the
date of the alleged breach. This paragraph is not intended to create an exclusive remedy for
breach of this Agreement. The Parties reserve all other remedies available at law or in
equity.
26. Incorporation of Recitals. The Recitals set forth above in the preamble to this Agreement
and the Exhibit attached to this Agreement are incorporated into this Agreement as if fully
set forth herein.
27. Additional Documents. The Buyer and the Seller agree to cooperate with the other and
their representatives regarding any reasonable requests made subsequent to the execution
of this Agreement to correct any clerical errors in this Agreement and to provide any and
all additional documentation deemed necessary by either party to effectuate the transaction
contemplated by this Agreement.
28. Execution in Counterparts. This Agreement may be executed in counterparts by the
Parties hereto.
29. Severability. Any provision of this Agreement which is deemed void or unenforceable
may be severed from the remaining provisions without affecting the enforceability of the
remaining provisions.
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30. Choice of Law and Venue; Interpretation. This Agreement shall be governed by,
enforced and construed in accordance with the laws of the State of Minnesota. Any
disputes, controversies, or claims arising out of this Agreement shall be heard in the state
or federal courts of Minnesota, and the Parties to this Agreement waive any objection to
the jurisdiction of these courts, whether based on convenience or otherwise.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly
executed in their names and on their behalf on or as of the date and year first above written.
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BUYER:
By:
Nora Slawik
Its: Mayor
By:
Melinda Coleman
Its: City Manager
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EXHIBIT A
LEGAL DESCRIPTION
Lot 1, Block 8, Bartelmy Acres Second Addition, Ramsey County, Minnesota.
A-1
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Ron Batty, City Attorney
George Fairbanks, Communications Manager
DATE: March 7, 2017
SUBJECT: Consider Community Conversations Format at City Council Meetings
Introduction/Background
As part of our Coordinated Communications Strategic Objective, staff has recently evaluated the
purpose and format of the Visitor Presentation portion of the City Council meeting. It is the City
Council’s intent that this portion of the meeting will allow residents to bring forth issues or
concerns to the Council for further action or review. In order to enhance and increase
participation in this portion of the meeting, staff is offering suggestions for Council consideration.
The purpose of this report is to bring forth ideas for the restructure of the visitor presentation to
allow for more conversation and open dialog within established guidelines.
Several options are outlined for Council consideration. They may be amended in any manner
Council wishes or the current Visitor Presentation format could remain in place.
Option 1
• The first scenario would have public comments moved to the top of the meeting with a
15-minute cap, broken into 3-minute allotments. This will allow the Mayor to move the
meeting forward after the 15 minutes so the Council can move to regular city council
business. It also may attract residents to participate because they won’t have to wait
through the entire meeting to participate in a “community conversation”.
• In this scenario, Councilmembers would decide based on the comments made by the
speaker, to respond at some point during the meeting, such as Council presentations,
forward to staff to respond at a later date, ask to have the issue placed on an upcoming
agenda for consideration or simply thank the speaker for their comments. Comments
may also be made that require no response from the Council.
• Within this proposal we would also recommend not allowing people to sign-up others for
a speaking spot. Along with this, preference would be given to people who haven’t
spoken previously to go first.
• Council could also discuss whether to have the cameras/broadcast on or off for this
portion of the meeting.
Option 2
• Eliminate a public component completely. There is no legal requirement to hold a public
comment session during meetings.
• If the Council was to choose this option, we could create several new avenues for public
comments. We already have Twitter and Facebook, which both allow for unfettered
public comment whenever a resident has something to express. We could also create a
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new email alias, along the lines of: comments@maplewoodmn.gov, and even a
voicemail box where residents could register complaints, suggestions, and insight.
• Even before the potential addition of a voicemail box and new email address, there are
currently several ways for residents to reach Councilmembers and City staff.
• With this option, there could be an opportunity during the meeting (or every other) for
staff or council members to respond to questions or comments received via the web or
otherwise. This could be added as an agenda item. Both negative and positive
comments would be reported.
Option 3
• Take a break from having Visitor Presentation for a set amount of time. This trial period
would allow the Council more time to formulate a permanent new plan.
• This would also be the ideal time for the Council to get a sense of how important or
meaningful the public comment item is at a meeting. If several meetings occurred
without a resident requesting to address the Council, it may be appropriate to support
Option 2.
Option 4
• Schedule public comments only at work sessions. This option would require strict time
limits as workshops have a restricted timeframe in which to conduct other city business.
It would likely require that all workshops start at 5 pm and that has been somewhat
difficult for those on Council with full time jobs to arrive by 5 pm.
Option 5
• The Council could create an opportunity for Community Conversations with the public
once per month or once per quarter. These could happen at the City Council meeting,
the workshop or another venue or local business.
Option 6
• The Council could also choose to hold a special meeting once or twice per year that
could essentially be an open house format where residents could come to chat directly
with Council. This could be done in the Council Chamber or another space of the
Council’s choosing.
Budget Impact
None
Recommendation
This information is for Council consideration to enhance community engagement and
conversation with our residents. Any option or variation of the proposal could be adopted by the
City Council as a Council Policy Amendment.
Attachments
None.
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495743v2 RHB MA745-1
Kennedy Ronald H. Batty
470 US Bank Plaza
200 South Sixth Street
Minneapolis MN 55402
&
Graven (612) 337-9262 telephone
(612) 337-9310 fax
rbatty@kennedy-graven.com
http://www.kennedy-graven.com
C H A R T E R E D
MEMORANDUM
To: City Council
Melinda Coleman, City Manager
From: Ronald H. Batty, City Attorney
Date: March 7, 2017
Re: City Attorney Activity Report
I began serving as city attorney on August 8, 2016. The following is a summary of legal matters with
which I have been involved for the approximately seven months from that date through the end of
February, 2017. To date, the seven-month total amount for hours is 479.85. Listed below for each
category is the breakdown by hours and percentage:
General Administration (171.55 hours = 35.75%)
• Attendance at all city council meetings
• Bi-weekly attendance at senior management team meetings
• Approval of financing documents for two equipment purchases
• Email retention matters
• July 4 fireworks contract dispute
• MCC/Royal Vending contract dispute
• IT agreements
• City Council procedures
• City recording policy
• Comm-Works contract
Public Works (76.05 hours = 15.85%)
• Numerous easements and land title matters
• Cartegraph contract
• Maplewood Toyota crosswalk matter
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City Attorney Activity Report Page 2
495743v2 RHB MA745-1
• License agreement with Ramsey County regarding trail
• Hazelwood and Beam intersection improvements agreement with Ramsey County and developer
and easement questions
• Gladstone vacation matter
• Conveyance of parking lot east of English Street
Fire Department (45.2 hours = 9.42%)
• Medical direction agreement
• Redraft of East Metro Public Safety Training JPS; draft related reimbursement agreement
• EMT third party litigation matter
• TransMedic assignment agreement
• MOU on home fire safety survey grant
• Revenue recapture for delinquent ambulance services
• Moving warning siren from city to county property
• MOU and agreement for non-profit dental group to make temporary use of vacant fire station
• Release of medical records matter
EEDD (95.3 hours = 19.86%)
• Review and comment on final versions of MCC/YMCA agreement
• Historical preservation program matter
• MCC/YMCA data practices and data sharing matters
• Reasonable accommodation request at 1915 Radatz
• Hazardous building at 2014 Radatz
• MCC solar agreement
• Extension of trash and recycling agreements
• CUP for state licensed residential facility (HealthPartners)
• Acquisition of property at 2494 Harvester
• Acquisition of 1160 Frost
Police Department (91.75 hours = 19.12%)
• Body camera policy
• Use of Force Work Group matters
• NCCD data sharing agreement
• Securonet Agreement
• Video services agreement
• Fitch & Associates agreement
• Reserve officers’ ability to issue parking tickets
• Addendum to contract for prosecuting attorney
• Youth outreach services contract with YMCA
• Stargate matters
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