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HomeMy WebLinkAbout2017-01-17 CDRB Minutes MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JANUARY 17, 2017 1. CALL TO ORDER Chairperson Kempe called the meeting to order at 6:00 p.m. 2. ROLL CALL Chairperson, Bill Kempe Present Boardmember, Jason Lamers Present Vice Chairperson, Matt Ledvina Present Boardmember, Ananth Shankar Present Staff Present: Michael Martin, Economic Development Coordinator Chris Swanson, Environmental & City Code Specialist 3. APPROVAL OF AGENDA Boardmember Shankar moved to approve the agenda as approved. Seconded by Boardmember Lamers. Ayes - All The motion passed. 4. APPROVAL OF MINUTES Boardmember Lamers moved to approve the October 25, 2016, CDRB minutes as submitted. Seconded by Boardmember Ledvina. Ayes – Boardmembers Lamers, Ledvina & Shankar Abstention – Chairperson Kempe The motion passed. Boardmember Shankar moved to approve the November 15, 2016, CDRB minutes as submitted. Seconded by Boardmember Ledvina. Ayes – Chairperson Kempe, Boardmembers Ledvina & Shankar Abstention – Boardmember Lamers The motion passed. January 17, 2017 Community Design Review Board Meeting Minutes 1 5. DESIGN REVIEW a. Consider Approval of Hazelwood Medical Commons – Phase 2, 2945 Hazelwood Street North ● Design Review ● Comprehensive Sign Plan Amendment i. Economic Development Coordinator, Michael Martin gave the report on the Hazelwood Medical Commons, Phase 2, 2945 Hazelwood Street for the Design Review and the Comprehensive Sign Plan Amendment and answered questions of the board. ii. Principal, Mark Davis, The Davis Group, 222 South 9th Street, #3255, Minneapolis, MN, addressed and answered questions of the board for the project. Boardmember Ledvina moved to approve the design plans date-stamped December 23, 2016, for phase two of the proposed medical office building at 2945 Hazelwood Street North. Approval is subject to the developer complying with the following conditions: 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. 2. Approval includes all three stories of the second phase of the medical office building and three levels must be constructed within same project. 3. All trash receptacles must either be kept inside the building or an outside trash enclosure must be built on site. 4. Satisfy the requirements set forth in the engineering report authored by Jon Jarosch, dated January 6, 2017. 5. Submit the following for staff approval before the city issues a building permit: a. Final grading, paving, drainage, utility, traffic/street improvement and erosion control plans. These plans shall meet the requirements of the city code and the city engineer. b. A revised landscaping plan detailing the correct calculations for the city’s tree preservation requirements and either adding more trees to meet the requirements or pay into the city’s tree fund. 6. The applicant or the contractor shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Install a reflectorized stop sign at the exits and a handicap-parking sign for each handicap accessible parking space. c. Install an in-ground lawn irrigation system for the parking lot islands and for all landscape areas (except the ponding areas). Post signs identifying the customer and employee parking spaces. d. Install all the required exterior improvements, including landscaping and signs. January 17, 2017 Community Design Review Board Meeting Minutes 2 e. Install all bituminous and the engineered porous or permeable surface and the curb and gutter. f. Stripe all drive aisles. g. Install all required landscaping by June 1 if the building is finished in the fall or winter, or within six weeks of completion if it is finished in the spring or summer. h. Install all exterior lighting. i. Screen all roof-mounted equipment visible from public streets. 7. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. 8. All work shall follow the approved plans. The director of the environmental and economic development department may approve minor changes. Boardmember Ledvina moved to approve the plans date-stamped December 23, 2016, for a comprehensive sign plan amendment to allow signage for a new medical office building located at 2945 Hazelwood Street North. Approval of the comprehensive sign plan amendment is subject to the following conditions (additions are underlined and deletions are crossed out): 1. Signs on the east elevation shall be limited to one 10’ X 30’ sign over the main entrance and eight three 3’ X 25’ tenant signs. Three 3’ X 25’ tenant signs shall be located south of the main entrance and five 3’ X 25’ tenant signs shall be located north of the main entrance. Locations of the tenant signs shall be restricted to the areas displayed within the applicant’s proposed building elevations. 2. Signs on the south elevation shall be limited to two 3’ X 25’ tenant signs. 3. No signs are permitted for the west or north elevations. 4. All wall signs shall be of individual letters and each letter shall be no more than 48 inches in height. 5. One monument sign is allowed along the Hazelwood Street frontage. The monument sign must be no more than 16 12 feet in height and must incorporate building materials and design in its base. Seconded by Boardmember Lamers. Ayes – All The motion passed. This item does not need to go to the city council. January 17, 2017 Community Design Review Board Meeting Minutes 3 b. Consider Approval of Design Review for new McDonald’s Building, 1797 Cope Avenue East i. Economic Development Coordinator, Michael Martin gave the report on the design review for the new McDonalds Building at 1797 Cope Avenue East and answered questions of the board. ii. Vicky Suddard?? Area Construction Manager for McDonald’s Restaurant, addressed and answered questions of the board. iii. Andy Duvall ?? representing the company that owns McDonalds was present but did not address the board. Boardmember Ledvina moved to approve the design plans date-stamped December 23, 2016, for the new McDonald’s building located at 1797 Cope Avenue East. Approval is subject to the developer complying with the following conditions: (additions are underlined and in bold). 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2. The applicant shall comply with the conditions noted in the engineering report by Jon Jarosch dated January 9, 2017. 3. The applicant shall comply with the conditions noted in the environmental report by Shann Finwall dated January 9, 2017. 4. Submit to staff copies of the executed agreements for cross-access between the applicant and the property owner of 2303 White Bear Avenue North. 5. Submit to staff a revised landscape plan showing additional trees to meet the city’s tree preservation requirements or prior to receiving a building permit, submit the required fee for the city’s tree fund to meet the tree preservation requirements. 6. The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscape before getting a building permit. 7. The bollards indicated on the plans shall be a color to match the architectural elements of the building. 8. The board recommends the applicant provide outdoor seating on the south side of the site. Seconded by Boardmember Shankar. Ayes – All The motion passed. This item does not need to go to the city council. c. Consider Approval of New Buildings at Maple Ridge Shopping Center, 2515 White Bear Avenue ● Design Review ● Comprehensive Sign Plan Amendment January 17, 2017 Community Design Review Board Meeting Minutes 4 i. Economic Development Coordinator, Michael Martin gave the report on the new buildings at Maple Ridge Shopping Center at 2515 White Bear Avenue for Design Review and Comprehensive Sign Plan Amendment and answered questions of the board. ii. Architect, Jeff Schuler, Firm Ground Architects & Engineers, Inc., 275 Market Street, Suite 368, Minneapolis, addressed and answered questions of the board. Boardmember Ledvina moved to approve the revised plans date-stamped December 23, 2016, for Starpoint Properties’ proposal to build two new buildings at the Maple Ridge Center, 2515 White Bear Avenue. Approval is subject to the developer complying with the following conditions: (additions are underlined and in bold). 1. This approval is good for two years. After two years, the design-review process shall be repeated if the developer has not begun construction. 2. If a parking shortage developed on this site, the property owner will be required to install the 72 proof-of-parking spaces as proposed by the applicant. 3. All requirements of the fire marshal and building official must be met. 4. Maintain drive aisles of at least 24 feet in width. 5. The applicants shall comply with all requirements of the Maplewood Engineering Report from Jon Jarosch dated January 9, 2017. 6. The applicants shall provide the city with cash escrow or an irrevocable letter of credit for 150 percent of the proposed exterior landscaping and site improvements prior to getting a building permit for the development. 7. Before any certificates of occupancy are issued for the new buildings, the property owner shall repair or replace all potholes and other substandard sections of the existing parking lot. 8. The applicant shall place all trash containers in enclosures and ensure west side of the lot is kept clear of debris and trash. 9. If deemed necessary by the city engineer, traffic calming measures must be installed near or at the north shared access point with 2525 White Bear Avenue. The city engineer may also require this access point be closed if deemed necessary. 10. All work shall follow the approved plans. The director of environmental and economic development may approve minor changes. 11. Work with staff for approval of a suitable architectural trash enclosure on the north side of Building one. 12. The north elevation of Building one would be modified to include spandrel glass feature with a matching awning to improve aesthetics for the north elevation. January 17, 2017 Community Design Review Board Meeting Minutes 5 13. The CDRB does not approve the drive thru for building two at this time. This would have to come back for submittal and approval from the community design review board. Board member Ledvina moved to approve the comprehensive sign plan amendment to allow signage for new standalone buildings at Maple Ridge Shopping Center, 2515 White Bear Avenue. Approval of the comprehensive sign plan amendment is subject to the following conditions: (additions are underlined and in bold). 1. The existing shopping center and grocery store buildings will continue to be regulated by previous comprehensive sign plan approvals. No changes to signage requirements for those two buildings are approved. 2. Each tenant of the two new buildings will be allowed two wall signs. 3. The location of wall signs for Building two is limited to the east and west elevations of the buildings, with a tenant allowed up to one sign per elevation. The location of the wall signs for Building one is not specified. Each tenant of Building one will be allowed two wall signs. 4. Each wall sign shall be comprised of individual channel letters. Cabinet signs are prohibited. 5. The size of each wall sign must comply with the city’s sign ordinance requirements. Seconded by Boardmember Lamers. Ayes – All The motion passed. This item will go to the city council. 6. NEW BUSINESS a. 2016 Code Enforcement Year- End Report i. Environmental and City Code Specialist, Chris Swanson gave the 2016 Code Enforcement Year End Report and answered questions of the board. No action was needed. b. Election of Officers (No Report) Boardmember Lamers moved to recommend retaining the current Chair Bill Kempe and Vice Chairperson Matt Ledvina. Seconded by Boardmember Ledvina. Ayes – All The motion passed. 7. VISITOR PRESENTATIONS None. January 17, 2017 Community Design Review Board Meeting Minutes 6 8. BOARD PRESENTATIONS Boardmember Ledvina gave an update from his representation of the CDRB at a past city council meeting. Boardmember Ledvina said he would represent the CDRB at an upcoming city council meeting for the Mapleridge Shopping Center at 2515 White Bear Avenue. 9. STAFF PRESENTATIONS None. 10. ADJOURNMENT The meeting was adjourned by Chairperson Kempe at 7:31 p.m. January 17, 2017 Community Design Review Board Meeting Minutes 7