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Home My WebLink About2017-02-27 City Council Meeting PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 27, 2017 City Hall, Council Chambers Meeting No. 04-17 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of the February 13, 2017 City Council Workshop Minutes 2. Approval of the February 13, 2017 City Council Meeting Minutes 3. Approval of the February 22, 2017 Special City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Approval of Proclamation Declaring Heritage Day b. Approval of Resolution Awarding 2016 Maplewood Heritage Awards c. Approval of 2016 Heritage Preservation Commission Annual Report d. Update on St. Paul Regional Water Services by Board Representative Will Rossbach e. Presentation of Honorary Fire Chief Award to Ron Harris of Firehouse Subs for his Dedication to Public Safety and Support of the Maplewood Police and Fire Departments through the Firehouse Subs Public Safety Foundation f. Approval of the 2016 Planning Commission Annual Report g. Approval of the 2016 Housing and Economic Development Commission Annual Report h. Council Calendar Update 2. Council Presentations G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of a Temporary Lawful Gambling – Local Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street 3. Approval of Use Deed Request Resolution for Ramsey County Tax Forfeited Property 4. Approval of 2016 Audit Engagement Agreement with Bergan KDV 5. Approval of 2016 and 2017 Budget Adjustments for Encumbrances 6. Approval of Resolution Accepting Donation to the Maplewood Fire/EMS Department from Sister of St. Benedict, St Paul’s Monastery 7. Approval to Purchase New Automated External Defibrillators H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Hold Administrative Hearing to Consider Suspension or Revocation of Stargate Night Club Liquor License, 1700 Rice Street 2. Consider Approval of Resolution in Support of Legislation for Noise Mitigation at the Gun Range 3. Consider Approval of Contract for Professional Design Services, City Project No. PR 17- 01 Wakefield Park Improvements 4. Consider Approval of Proposal to Enter into Contract with HKGi for Comprehensive Planning Services 5. Hillwood-Crestview Area Street Improvements, City Project 16-13 a. Consider Approval of Resolution Approving Plans and Specifications and Advertising for Bids b. Consider Approval of Resolution Ordering Preparation of Assessment Roll 6. Update on Labor Contract Negotiations a. Intent to Close Meeting (§13D.03) K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 February 13, 2017 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 P.M. Monday, February 13, 2017 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:03 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present – Arrived at 6:39 p.m. and was seated with the audience C. APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Smith Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Discussion of City Manager Review Process Assistant City Manager/Human Resource Director Funk requested feedback from the council on how to proceed with the performance evaluation for the city manager. It was determined the performance evaluation process would remain with only the council evaluating the city manager. 2. Discussion of Proposed Gun Range Legislation City Manager Coleman gave the staff report and requested direction from the council on the proposed gun range legislation. Police Chief Schnell gave additional information. Staff was directed to put this item on the next city council meeting agenda with resolution options for the council to consider. Packet Page Number 1 of 147 E1 February 13, 2017 City Council Workshop Minutes 2 3. Review Findings from the 2016 Community Safety Survey and Discuss Cross- Departmental Response Plans Commander Shortreed and Commander Kvam presented the staff report on the results of the 2016 Community Safety Survey and answered questions of the council. Environmental & Economic Development Director Konewko presented additional information on the results of the survey. Police Chief Schnell and Director Konewko answered additional questions of the council. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:51 p.m. Packet Page Number 2 of 147 E2 February 13, 2017 1 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 13, 2017 City Hall, Council Chambers Meeting No. 03-17 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:04 p.m. by Mayor Slawik. Mayor Slawik reported that the 60th Anniversary of Maplewood will be celebrated on February 24, 2017 at the Maplewood Community Center from 6:30 p.m. to 8:00 p.m. Environmental & Economic Development Director Konewko gave additional information. B. PLEDGE OF ALLEGIANCE Sam from Boy Scout Pack 471 led the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda under Appointments and Presentations, Council Presentations: Spring Clean-Up Community Safety Survey Medication Drop Off Regional Legislators Breakfast Police Officer Ride Along Rush Line Task Force Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Xiong Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of January 23, 2017 City Council Workshop Minutes Councilmember Abrams moved to approve the January 23, 2017 City Council Workshop Minutes as submitted. Packet Page Number 3 of 147 E2 February 13, 2017 2 City Council Meeting Minutes Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of January 23, 2017 City Council Meeting Minutes Councilmember Juenemann noted that the word legislatures on page 3 of the minutes needs to be changed to Legislators. Councilmember Juenemann moved to approve the January 23, 2017 City Council Meeting Minutes as amended. Seconded by Councilmember Xiong Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar. She further reported on the council comment section that was added the agenda report. Staff was directed to obtain more information and write a report on the ambassador program and email the report to council for feedback. b. Approval of Resolution for Commissioner Reappointments and Commissioner Reassignment City Manager Coleman gave the staff report. Councilmember Juenemann moved to approve the resolution reappointing Tushar Desai, Bill Kempe and Debra Birkholz and the reassignment of Melissa Peck. Resolution 17-02-1423 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to be reappointed to the following commissions: Planning Commission Tushar Desai, term expires 12/31/2019 Bill Kempe, term expires 12/31/2019 Police Civil Service Commission Debra Birkholz, term expires 12/31/2019 Packet Page Number 4 of 147 E2 February 13, 2017 3 City Council Meeting Minutes And, the City Council also hereby reassigns the following individual, who the Maplewood City Council has reviewed, to be appointed to the following commission: Community Design Review Board Melissa Peck, term expires 4/30/2019 Seconded by Councilmember Abrams Ayes – All The motion passed. c. Resolution of Appreciation for Environmental Commissioner Ginny Yingling Environmental Natural Resource Commission Chair Mollie Miller gave the staff report. Councilmember Juenemann read the resolution of appreciation to Ginny Yingling. Ginny Yingling thanked the council and talked about her time as an environmental commissioner for the City of Maplewood. Councilmember Juenemann moved to approve the resolution of appreciation for Environmental Commissioner Ginny Yingling. Resolution 17-02-1424 RESOLUTION OF APPRECIATION WHEREAS, Ginny Yingling has been a member of the Maplewood Environmental and Natural Resources Commission for nine years and ten months, serving from November 30, 2006 to September 30, 2016. Ms. Yingling has served faithfully in those capacities; and WHEREAS, the Environmental and Natural Resources Commission and City Council have appreciated her experience, insights and good judgment; and WHEREAS, Ms. Yingling has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Yingling has shown dedication to her duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Ginny Yingling is hereby extended our gratitude and appreciation for her dedicated service. Seconded by Councilmember Abrams Ayes – All The motion passed. d. Introduction of Police K-9, Kody, and his Handler, Officer Todd Langner, Maplewood’s Newest K-9 Team and Presentation of Special Recognition Award to Michelle Palma and Bonnie Manthey for their Donation of a Packet Page Number 5 of 147 E2 February 13, 2017 4 City Council Meeting Minutes Ballistic Vest for Kody Police Chief Schnell gave the staff report and introduced Police K9 Kody and his handler Officer Todd Langner; he further recognized and presented the special recognition awards of cased flags that were flown over the United States Capital to Michelle Palma and Bonnie Manthey for their donation of Ballistic Vest for Kody. e. Presentation of Special Recognition Award to John Schmelz and Schmelz Countryside Volkswagen for your Years of Support of the Maplewood Police Department, its Programs, and the People it Serves Police Chief Schnell gave the staff report and presented the owners of Schmelz Countryside Volkswagen, John and Jonathon Schmelz with the special recognition award of a cased flag that was flown over the United States Capital. John Schmelz addressed and thanked the council for the recognition. f. Oath of Office - Swearing-In Ceremony for Police Officer Candidate Ashley Bergeron Police Chief Schnell gave the staff report. City Clerk Sindt administered the oath of office to Officer Bergeron. Mr. Bergeron, Officer Bergeron’s father performed the honor of pinning of the badge. 2. Council Presentations Spring Clean-Up Councilmember Juenemann reminded residents about the Annual Spring Clean-Up that will take place in April. Community Safety Survey Councilmember Juenemann reported on the Community Safety Survey presentation that was given during the City Council Workshop meeting earlier in the evening. Medication Drop-Off Councilmember Juenemann reported the City of Maplewood has a medication drop-off that is located outside the night entrance of the police department. Regional Legislative Breakfast Councilmember Abrams reported on the Regional Legislative Breakfast she attended along with Mayor Slawik and City Manager Coleman at the League of Minnesota Cities. Police Officer Ride Along Councilmember Abrams reported on the police officer ride along she went on last Friday evening. Staff was directed by council to add an item to a future workshop agenda regarding youth issues and what’s being done. Rush Line Task Force Packet Page Number 6 of 147 E2 February 13, 2017 5 City Council Meeting Minutes Mayor Slawik announced there will be a Rush Line Task Force meeting on Thursday, February 16, 2017 in White Bear Lake. G. CONSENT AGENDA Councilmember Juenemann moved to approve agenda items G1-G12. Seconded by Councilmember Abrams Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE $ 208,126.55 Checks #99080 thru #99121 dated 01/17/17 thru 01/24/17 $ 564,432.43 Disbursements via debits to checking account dated 01/17/17 thru 01/20/17 $ 610,022.05 Checks # 99122 thru # 99155 dated 01/31/17 $ 320,927.63 Disbursements via debits to checking account dated 01/23/17 thru 01/27/17 $ 566,377.74 Checks #99158 thru # 99197 dated 02/01/16 thru 02/07/17 $ 6,426,656.70 Disbursements via debits to checking account dated 01/30/17 thru 02/03/17 $ 8,696,543.10 Total Accounts Payable PAYROLL $ 695,373.53 Payroll Checks and Direct Deposits dated 01/27/17 $ 1,540.88 Payroll Deduction check # 99102540 thru # 99102542 dated 01/27/17 $ 696,914.41 Total Payroll $ 9,393,457.51 GRAND TOTAL Seconded by Councilmember Abrams Ayes – All The motion passed. Packet Page Number 7 of 147 E2 February 13, 2017 6 City Council Meeting Minutes 2. Approval of US Bank Lease Financing for Pumper Truck Councilmember Juenemann moved to approve the application for financing the fire pumper truck through the U.S. Bank Government Lease and Finance Program in the estimated amount of $615,000. Seconded by Councilmember Abrams Ayes – All The motion passed. 3. Approval of Transfers and Budget Adjustments Councilmember Juenemann moved to approve the transfers and budget adjustments as listed in the staff report and authorize the Finance Director to make the appropriate accounting entries to complete the transactions. Seconded by Councilmember Abrams Ayes – All The motion passed. 4. Approval of 2016 Transfers to Close Project Funds Councilmember Juenemann moved to approve the following transfers and any appropriate budget adjustments related to the transfer: Transfer From: Transfer To: Amount Purpose Risk Management Fund 705 10-03 Project Fund 597 $ 1,083.03 Close Fund Risk Management Fund 705 11-15 Project Fund 528 20,246.27 Close Fund Risk Management Fund 705 13-02 Project Fund 534 4,133.90 Close Fund Risk Management Fund 705 09-08 Project Fund 595 88,000.00 Fund Deficit TOTAL $113,463.20 Seconded by Councilmember Abrams Ayes – All The motion passed. 5. Approval of Resolution Accepting State Aid Advance Councilmember Juenemann moved to approve the Municipal State Aid Street Funds Advance Resolution. Resolution 17-02-1425 MUNICIPAL STATE AID STREET FUNDS ADVANCE RESOLUTION CITY OF MAPLEWOOD, MINNESOTA WHEREAS, the City of Maplewood is planning to implement Municipal State Aid Street Project(s) in 2017 which will require State Aid funds in excess of those available in its State Aid Construction Account, and WHEREAS, said municipality is prepared to proceed with the construction of said project(s) through the use of an advance from the Municipal State Aid Street Fund to supplement the available funds in their State Aid Construction Account, and Packet Page Number 8 of 147 E2 February 13, 2017 7 City Council Meeting Minutes WHEREAS, the advance is based on the following determination of estimated expenditures: Account Balance as of February 1, 2017 -$1,633,306.00 Less estimated disbursements: Bond Principle: $570,000.00 Total Estimated Disbursements $570,000.00 Advance Amount (amount in excess of acct balance) -$2,203,306.00 WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subd. 10b, and WHEREAS, the Municipality acknowledges advance funds are released on a first-come-first-serve basis and this resolution does not guarantee the availability of funds. NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Project(s) of the City of Maplewood in an amount up to $570,000.00. I hereby authorize repayments from subsequent accruals to the Municipal State Aid Street Construction Account of said Municipality from future year allocations until fully repaid. Seconded by Councilmember Abrams Ayes – All The motion passed. 6. Approval of Waterfest Sponsorship Councilmember Juenemann moved to approve support of the Waterfest Sponsorship in the amount of $1,000. Seconded by Councilmember Abrams Ayes – All The motion passed. 7. Approval of Payment for Eden Systems Yearly Maintenance Support Councilmember Juenemann moved to approve the contract for Eden Systems to keep current with updates and administrative support in the amount of $57,405.14. Seconded by Councilmember Abrams Ayes – All The motion passed. 8. Approval of Payment for Zuercher Technologies Yearly Maintenance Support Councilmember Juenemann moved to approve the support contract for Zuercher Technologies to keep current with updates and technical support available to staff in the amount of $38,123.40. Packet Page Number 9 of 147 E2 February 13, 2017 8 City Council Meeting Minutes Seconded by Councilmember Abrams Ayes – All The motion passed. 9. Approval to Purchase Dell Laptops Councilmember Juenemann moved to approve the purchase of laptops from Dell to be used in our Police squad cars in the amount of $19,392.64. Seconded by Councilmember Abrams Ayes – All The motion passed. 10. Approval of Resolution Supporting State Funding for City Streets Councilmember Juenemann moved to approve the resolution supporting state funding for city streets. Resolution 17-02-1426 RESOLUTION SUPPORTING DEDICATED STATE FUNDING FOR CITY STREETS WHEREAS, Minnesota contains over 141,000 miles of roadway, and over 22,500 miles—or 16 percent--are owned and maintained by Minnesota’s 853 cities; and WHEREAS, almost 85 percent of municipal streets are ineligible for dedicated Highway User Tax Distribution Fund dollars; and WHEREAS, the more than 700 Minnesota cities with populations below 5,000 are ineligible for dedicated Highway User Tax Distribution Fund dollars; and WHEREAS, city streets are a separate but integral piece of the network of roads supporting movement of people and goods; and WHEREAS, existing funding mechanisms, such as Municipal State Aid (MSA), property taxes and special assessments, have limited applications, leaving cities under-equipped to address growing needs; and WHEREAS, city cost participation in state and county highway projects diverts resources from city-owned streets; and WHEREAS, maintenance costs increase as road systems age, and no city--large or small—is spending enough on roadway capital improvements to maintain a 50-year lifecycle; and WHEREAS, for every one dollar spent on maintenance, a road authority-- and therefore taxpayers--save seven dollars in repairs; and WHEREAS, cities need greater resources, including an additional dedicated state funding source for transportation, and flexible policies in order to Packet Page Number 10 of 147 E2 February 13, 2017 9 City Council Meeting Minutes meet growing demands for street improvements and maintenance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF MAPLEWOOD that the City of Maplewood supports an omnibus transportation funding bill that provides additional dedicated state funding for city streets including funding that can be used for non-MSA city street maintenance, construction and reconstruction. Seconded by Councilmember Abrams Ayes – All The motion passed. 11. Approval to Apply for Grant Funding from the Minnesota Department of Commerce for the Purchase of Three (3) Automatic License Plate Readers Councilmember Juenemann moved to approve the police department apply for the auto theft grant through the Minnesota Department of Commerce. Seconded by Councilmember Abrams Ayes – All The motion passed. 12. Approval of 2016 Performance Measurement Survey Results Councilmember Juenemann moved to approve the 2016 Performance Measurement Survey Results. Seconded by Councilmember Abrams Ayes – All The motion passed. H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS 1. Consider Approval of a Conditional Use Permit Resolution for Health Partners’ Proposed Intensive Residential Treatment Services Program, 2715 Upper Afton Road City Manager Coleman introduced the staff report. Environmental & Economic Development Director Konewko gave the staff report. Councilmember Juenemann moved to approve the conditional use permit resolution for Health Partners’ Proposed Intensive Residential Treatment Services Program, 2715 Upper Afton Road subject to the following 12 conditions: 1. All interior construction work shall be reviewed by the city’s building official. All work will require building permits. 2. The proposed use must be substantially started within one year of council Packet Page Number 11 of 147 E2 February 13, 2017 10 City Council Meeting Minutes approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. The city council reserves the right to review or modify the permit at any time to ensure continued compliance with the terms and conditions of the permit. 4. Prior to receiving a certificate of occupancy, the applicant shall provide year- round screening along the west and north property lines. Screening can be achieved with either a fence or appropriate landscaping as approved by staff. Screening is required to be at least 6 feet tall and be at least 80 percent opaque. 5. The applicant shall submit to city staff a floor plan showing where the residential units will be placed within the building. 6. HealthPartners and the City’s Police Chief or their designees shall meet on a quarterly basis to re-evaluate any updates to the facility security and response plans, and review all facility-related calls for service activity, if any. At least twice, prior to the quarterly meetings, the police chief or their designee shall consult with the principal of Carver Elementary School to discuss any safety or security-related incidents the school may have relative to facility permit. 7. Any facility-related safety or security incidents1 reported to the police chief by Carver Elementary School administrators shall be thoroughly investigated and the findings shared with Carver Elementary administrators in accordance with the Minnesota Government Data Practices Act and other applicable laws. 8. Any facility-related safety or security incident1 that creates a substantial public safety threat as determined by the police chief and city manager shall be brought before the City Council for review and consideration at its next available meeting. The police chief or city manager will also notify the principal of Carver Elementary School as soon as possible in the event of a safety or security threat so the school can assess lock down or other precautionary procedures. 9. Prior to receiving a certificate of occupancy, the applicant shall provide to the city copies of all required licenses issued by the Minnesota Department of Human Services. 10. Must receive approval of any applicable city licenses as determined by the city’s health officer. 11. This permit waives the city code requirement of requiring covered parking spaces for a multifamily residential building. 12. HealthPartners shall host an educational forum to broaden community awareness about mental health and mental health-related issues at a location to be determined by Carver Elementary School, the City of Maplewood, and HealthPartners staff. Resolution 17-02-1427 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, James McClean on behalf of Regions Hospital has applied for a Packet Page Number 12 of 147 E2 February 13, 2017 11 City Council Meeting Minutes conditional use permit to operate an intensive residential treatment services program at 2715 Upper Afton Road. WHEREAS, conditional use permits are required for state-licensed residential programs and can be located within any zoning district within the city. WHEREAS, this permit applies to the site at 2715 Upper Afton Road. The legal description is: The South 258 feet of Lot 15, lying West of the East 228 feet thereof in Wright's Garden Lots, Ramsey County, Minnesota. WHEREAS, the history of this conditional use permit is as follows: 1. On December 20, 2016, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit. 2. On February 13, 2017, the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. Packet Page Number 13 of 147 E2 February 13, 2017 12 City Council Meeting Minutes 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All interior construction work shall be reviewed by the city’s building official. All work will require building permits. 2. The proposed use must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. The city council reserves the right to review or modify the permit at any time to ensure continued compliance with the terms and conditions of the permit. 4. Prior to receiving a certificate of occupancy, the applicant shall provide year- round screening along the west and north property lines. Screening can be achieved with either a fence or appropriate landscaping as approved by staff. Screening is required to be at least 6 feet tall and be at least 80 percent opaque. 5. The applicant shall submit to city staff a floor plan showing where the residential units will be placed within the building. 6. HealthPartners and the City’s Police Chief or their designees shall meet on a quarterly basis to re-evaluate any updates to the facility security and response plans, and review all facility-related calls for service activity, if any. At least twice, prior to the quarterly meetings, the police chief or their designee shall consult with the principal of Carver Elementary School to discuss any safety or security-related incidents the school may have relative to facility permit. 7. Any facility-related safety or security incidents1 reported to the police chief by Carver Elementary School administrators shall be thoroughly investigated and the findings shared with Carver Elementary administrators in accordance with the Minnesota Government Data Practices Act and other applicable laws. 8. Any facility-related safety or security incident1 that creates a substantial public safety threat as determined by the police chief and city manager shall be brought before the City Council for review and consideration at its next available meeting. The police chief or city manager will also notify the principal of Carver Elementary School as soon as possible in the event of a safety or security threat so the school can assess lock down or other precautionary procedures. 9. Prior to receiving a certificate of occupancy, the applicant shall provide to the city copies of all required licenses issued by the Minnesota Department of Human Services. 10. Must receive approval of any applicable city licenses as determined by the city’s health officer. 11. This permit waives the city code requirement of requiring covered parking spaces for a multifamily residential building. 12. HealthPartners shall host an educational forum to broaden community Packet Page Number 14 of 147 E2 February 13, 2017 13 City Council Meeting Minutes awareness about mental health and mental health-related issues at a location to be determined by Carver Elementary School, the City of Maplewood, and HealthPartners staff. 1 A “safety or security incident” does not include routine or emergency response to a medical and/or mental health call for service. Further, a “safety or security incident” does not include calls for service that occurs inside the facility and has no articulable safety or security implications to the surrounding community. Seconded by Councilmember Smith Ayes – All The motion passed. 2. Consider Approval of New Buildings at Maple Ridge Shopping Center, 2515 White Bear Avenue a. Design Review b. Comprehensive Sign Plan Amendment Economic Development Coordinator Martin gave the staff report and answered questions of the council. Boardmember Ledvina addressed the council and gave the report from the Community Design Review Board. Councilmember Abrams moved to approve the revised plans date-stamped December 23, 2016, for Starpoint Properties’ proposal to build two new buildings at the Maple Ridge Center, 2515 White Bear Avenue subject to the developer complying with the following 13 conditions: 1. This approval is good for two years. After two years, the design-review process shall be repeated if the developer has not begun construction. 2. If a parking shortage developed on this site, the property owner will be required to install the 72 proof-of-parking spaces as proposed by the applicant. 3. All requirements of the fire marshal and building official must be met. 4. Maintain drive aisles of at least 24 feet in width. 5. The applicants shall comply with all requirements of the Maplewood Engineering Report from Jon Jarosch dated January 9, 2017. 6. The applicants shall provide the city with cash escrow or an irrevocable letter of credit for 150 percent of the proposed exterior landscaping and site improvements prior to getting a building permit for the development. 7. Before any certificates of occupancy are issued for the new buildings, the property owner shall repair or replace all potholes and other substandard sections of the existing parking lot. 8. The applicant shall place all trash containers in enclosures and ensure the west side of the lot is kept clear of debris and trash. 9. If deemed necessary by the city engineer, traffic calming measures must be Packet Page Number 15 of 147 E2 February 13, 2017 14 City Council Meeting Minutes installed near or at the north shared access point with 2525 White Bear Avenue. The city engineer may also require this access point be closed if deemed necessary. 10. All work shall follow the approved plans. The director of environmental and economic development may approve minor changes. 11. Work with staff for approval of a suitable architectural trash enclosure on the north side of building one. 12. The north elevation of building one would be modified to include spandrel glass feature with a matching awning to improve aesthetics for the north elevation. 13. The CDRB does not approve the drive thru for building two at this time. This would have to come back for submittal and approval from the community design review board. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Abrams moved to approve the comprehensive sign plan amendment to allow signage for new standalone buildings at the Maple Ridge Shopping Center, 2515 White Bear Avenue subject to subject to the following 5 conditions: 1. The existing shopping center and grocery store buildings will continue to be regulated by previous comprehensive sign plan approvals. No changes to signage requirements for those two buildings are approved. 2. Each tenant of the two new buildings will be allowed two wall signs. 3. The location of wall signs for building two is limited to the east and west elevations of the buildings, with a tenant allowed up to one sign per elevation. The location of the wall signs for building one is not specified. Each tenant of Building one will be allowed two wall signs. 4. Each wall sign shall be comprised of individual channel letters. Cabinet signs are prohibited. 5. The size of each wall sign must comply with the city’s sign ordinance requirements. Seconded by Councilmember Juenemann Ayes – All The motion passed. J. NEW BUSINESS 1. Consideration of 2017 Capital Projects for YMCA - Maplewood Community Center and Minor Amendments to the Operations Agreement City Manager Coleman gave the staff report and answered questions of the council. Shane Hoefer, Executive Director for the Maplewood Community Center & White Bear Packet Page Number 16 of 147 E2 February 13, 2017 15 City Council Meeting Minutes Area YMCA/YMCA of the Greater Twin Cities, answered questions of the council and gave a brief report on the 100 day status of the YMCA assuming operation of the Community Center. Kristin Reither, Branch Director for the Maplewood Community Center & YMCA Aquatic Center addressed the council to give additional information on the 100 day status report. Councilmember Abrams moved to approve the Amendments to the Maplewood Community Center Operating Agreement, revised language at sections 2.3 and 3.3e; and approve the Maplewood Community Center CIP as presented in the MCC Capital Priority Plan and that the YMCA agrees to ensure compliance with all municipal contracting and bid laws per state statute 471.345 Uniform Municipal Contracting Law. Seconded by Councilmember Smith Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. 1. John Wykoff, Maplewood Resident 2. Mark Bradley, Maplewood Resident 3. Diana Longrie, Maplewood Resident 4. Kevin Berglund, Maplewood Resident M. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:09 p.m. Packet Page Number 17 of 147 E3 February 22, 2017 1 Special City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL SPECIAL CITY COUNCIL MEETING 8:00 A.M. Wednesday, February 22, 2017 City Hall, Council Chambers A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 8:00 a.m. by Mayor Slawik. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. UNFINISHED BUSINESS None F. NEW BUSINESS 1. Consider Imposition of Licensing Sanctions and Approval to Additional Operating Conditions for Stargate Night Club, 1700 Rice Street Police Chief Schnell gave the staff report and answered questions of the council. Mia Tria Xiong, Manager of Stargate Nightclub addressed the council to give additional information. Councilmember Abrams moved to approve to direct a hard closure of the Stargate Night Club pending fulfillment of all the requirements established as outlined in option one in the staff report and set an administrative hearing at the next regular meeting of the Maplewood City Council, February 27, 2017 to consider suspension or revocation of Stargate’s liquor license. Seconded by Councilmember Juenemann Ayes – All The motion passed. G. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:54 a.m. Packet Page Number 18 of 147 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, EEDD/ Parks & Recreation Director Ginny Gaynor, Natural Resources Coordinator DATE: February 27, 2017 SUBJECT: Approval of Proclamation Declaring Heritage Day Introduction February 26, 2017 is the 60th anniversary of the incorporation of Maplewood. The City Council will consider proclaiming February 26 as Heritage Day. Discussion On February 26, 1957, the residents of New Canada Township voted 5:1 to incorporate as the Village of Maplewood. Waldo Leubben, Chairman of the Township, was sworn in as the first mayor. Seventeen years later, the Village of Maplewood became the City of Maplewood as required by Minnesota statutes. February 26th, the date of incorporation, is acknowledged as Maplewood’s anniversary. Maplewood’s 60th Anniversary Celebration is scheduled for Friday, February 24, 2017. Scheduled highlights include the story of Maplewood’s founding, presentation of the Century Homes Certificates, History Trivia Contest, Sing-Along of 1950’s songs, exhibits, and the book launch for 60 Stories of Maplewood History. Staff is grateful to members of the Heritage Preservation Commission and the Maplewood Area Historical Society for the creativity, energy, and time volunteered to plan and present the celebration. Celebrating the City’s anniversary is a celebration of history. It connects us to people and events of the past. It reminds us of what it took to build our community and inspires us to incorporate what we learn from the past into our present and future vision and decisions. Recommendation Staff recommends approval of a proclamation declaring February 26, 2017 as Heritage Day. Attachments 1.Proclamation Declaring Heritage Day F1a Packet Page Number 19 of 147 PROCLAMATION DECLARING HERITAGE DAY WHEREAS, on February 26, 1957, the citizens of New Canada Township voted to be incorporated as the Village of Maplewood; and WHEREAS, seventeen years later the Village of Maplewood became the City of Maplewood as required by Minnesota statutes; and WHEREAS, February 26, 2017 is Maplewood’s 60th Anniversary; and WHEREAS, the City’s 60th Anniversary is being celebrated with festivities on February 24, 2017; and WHEREAS, history connects us to events and to generations past; and WHEREAS, our shared history provides a sense of community identity; and WHEREAS, understanding the past helps us understand the world today and helps in making decisions that guide our present and future; and WHEREAS, stories of the past and historic structures and artifacts inspire us as individuals and as a community; NOW, THEREFORE, LET IT BE PROCLAIMED, the Maplewood City Council hereby pledges this Heritage Day, February 26, 2017, to support the promotion of history though telling the stories of our past and preserving historic structures and artifacts in Maplewood, Minnesota and to encourage citizens to undertake similar actions. Adopted this 27th day of February 2017. SIGNED: WITNESSED: ______________________________ _____________________________ Nora Slawik, Mayor Deb Schmidt, Deputy City Clerk ______________________________ ______________________________ Date Date F1a, Attachment 1 Packet Page Number 20 of 147 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, EEDD/ Parks & Recreation Director Ginny Gaynor, Natural Resources Coordinator DATE: February 27, 2017 SUBJECT: Approval of Resolution Awarding 2016 Maplewood Heritage Awards Introduction The Maplewood Heritage Award is an annual award recognizing an individual who has positively influenced our City’s past or strengthened the preservation of Maplewood history. On January 12, 2017, the Heritage Preservation Commission nominated and selected three citizens to receive the Maplewood Heritage Award for 2016. Recommendation Approve the attached resolutions awarding the 2016 Maplewood Heritage Award to Lois Behm, Joseph Fox, and Albert Galbraith. Attachments 1.Resolution Awarding 2016 Maplewood Heritage Award to Lois Behm 2.Resolution Awarding 2016 Maplewood Heritage Award to Joseph Fox 3.Resolution Awarding 2016 Maplewood Heritage Award to Albert Galbraith F1b Packet Page Number 21 of 147 RESOLUTION AWARDING THE 2016 MAPLEWOOD HERITAGE AWARD TO LOIS BEHM WHEREAS, Lois Behm was instrumental in the formation of the Maplewood Area Historical Society and the city’s Historical Advisory Commission; and WHEREAS, Lois Behm has been an active member of the Maplewood Area Historical Society, including serving as Treasurer; and WHEREAS, Lois Behm prepared minutes for many years for the Historical Advisory Commission and its successor the Heritage Preservation Commission; and WHEREAS, Lois Behm understood the value of and helped rescue the new Canada township records; and WHEREAS, Lois Behm has freely given her wisdom, time, energy, and leadership for the benefit of the City of Maplewood. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens that Lois Behm is hereby extended the Maplewood Heritage Award. The Maplewood Heritage Award is an annual award recognizing an individual or group that has positively influenced our City’s past or strengthened the preservation of Maplewood history. Passed by the Maplewood City Council on February 27, 2017. ______________________________ Nora Slawik, Mayor Attest:________________________________ Deb Schmidt, Deputy City Clerk F1b, Attachment 1 Packet Page Number 22 of 147 RESOLUTION AWARDING THE 2016 MAPLEWOOD HERITAGE AWARD TO JOSEPH FOX WHEREAS, Joseph Fox was instrumental in formation of the Maplewood Area Historical Society; and WHEREAS, Joseph Fox has been an active member of the Maplewood Area Historical Society, Ramsey County Historical Society, and numerous civic groups; and WHEREAS, Joseph Fox served on the Maplewood Parks and Recreation Commission from 1970-1985, a period that saw the establishment of the Parks Acquisition and Development Fund and of the Maplewood Nature Center; and WHEREAS, Joseph Fox was a member of the Ramsey County Fair Board for 50 years and manager for 30 years; and WHEREAS, Joseph Fox has freely given his wisdom, time, energy, and leadership for the benefit of the City of Maplewood. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens that Joseph Fox is hereby extended the Maplewood Heritage Award. The Maplewood Heritage Award is an annual award recognizing an individual or group that has positively influenced our City’s past or strengthened the preservation of Maplewood history. Passed by the Maplewood City Council on February 27, 2017. ______________________________ Nora Slawik, Mayor Attest:________________________________ Deb Schmidt, Deputy City Clerk F1b, Attachment 2 Packet Page Number 23 of 147 RESOLUTION AWARDING THE 2016 MAPLEWOOD HERITAGE AWARD TO ALBERT GALBRAITH WHEREAS, Albert Galbraith was the first president of the Maplewood Area Historical Society and Historical Advisory Commission; and WHEREAS, Albert Galbraith has been an active member of the Maplewood Area Historical Society; and WHEREAS, Albert Galbraith served as a member of the Gladstone Redevelopment Task Force; and WHEREAS, Albert Galbraith was instrumental in starting the Northeast Soccer Association; and WHEREAS, Albert Galbraith has freely given his wisdom, time, energy, and leadership for the benefit of the City of Maplewood. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens that Albert Galbraith is hereby extended the Maplewood Heritage Award. The Maplewood Heritage Award is an annual award recognizing an individual or group that has positively influenced our City’s past or strengthened the preservation of Maplewood history. Passed by the Maplewood City Council on February 27, 2017. ______________________________ Nora Slawik, Mayor Attest:________________________________ Deb Schmidt, Deputy City Clerk F1b, Attachment 3 Packet Page Number 24 of 147 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Heritage Preservation Commission Ginny Gaynor, Natural Resources Coordinator/HPC Staff Liaison DATE : February 27, 2017 SUBJECT: Approval of 2016 Heritage Preservation Commission Annual Report Introduction The Heritage Preservation Commission (HPC) approved their annual report on January 12, 2017, and submits it for council approval. Discussion 2016 HPC ANNUAL REPORT Members The HPC consists of seven members appointed by the city council. In 2016, Robert Creager and Brenda Rudberg left the commission because they moved out of Maplewood. The current membership is as follows: Commissioner Membership Began Term Expires Peter Boulay (Chair) 10-09-06 04-30-18 Richard Currie (Vice Chair) 01-26-04 04-30-19 John Gaspar 01-14-13 04-30-17 Frank Gilbertson 09-09-13 04-30-19 Robert Cardinal 01-25-16 04-30-19 The staff liaison is Ginny Gaynor, Natural Resources Coordinator. Council liaison to the HPC in 2016 was Tou Xiong. Meetings The HPC’s regularly scheduled meetings are the second Thursday of the month at 7:00 p.m. In 2016, the HPC held ten meetings. Designated Sites as of December 31, 2016 City of Maplewood Has Designated One Site Locally Owner: City of Maplewood Bruentrup Heritage Farm Site, 2170 County Rd D, Maplewood, MN 55109 F1c Packet Page Number 25 of 147 One Property in the City is on the National Register Owner: Ramsey County Ramsey County Poor Farm Barn 2020 White Bear Ave, Maplewood, MN 55109 Inventory of Historic Buildings Maplewood maintains an inventory of historic homes and structures, which was developed by the HPC and Maplewood Area Historical Society. Reviews and Accomplishments 1.Satisfactorily performed the responsibilities listed in the MN Certified Local Government (CLG) Procedures Manual and those specifically delegated to it under the Act by the Minnesota State Historic Preservation Office (SHPO): •The City of Maplewood HPC has demonstrated an active commitment per the Minnesota CLG Procedures Manual. •No new local designations were made in 2016. The HPC developed procedures for local designation in 2015 and worked on designation for Gladstone Savanna Neighborhood Preserve. They anticipate completing designation of this site in early 2017. •No renovation requests were submitted or reviewed for a site on the National Register. •No National Register nominations were commented on or submitted to the SHPO. •Staff member Gaynor attended the annual Minnesota State Preservation conference. 2.The HPC recommended the Bruentrup Family for the 2015 Maplewood Heritage Award. The Maplewood Heritage Award is an annual award recognizing an individual who has positively influenced our city’s past or strengthened the preservation of Maplewood history. 3.The f ollowing guest speakers gave historical presentations at HPC meetings: •Mr. Samuel Joy and Mr. William Mason on the Joy family history. 4.The HPC recognized the following buildings that were demolished in 2016: •2616 Linwood Avenue East •2595 Pond Avenue East •775 Century Avenue South •1965 County Road D East 5.The HPC reviewed the following projects: •Re-staining the barn at Bruentrup Heritage Farm, a locally designated site. •Concept plans for Gladstone Savanna landscape improvements. 6.The HPC worked with a consultant to develop an Interpretive Sign Plan for Gladstone Savanna. 7.The HPC developed the Century Homes Program, honoring homes over 100 years old. Homes will be honored at the 60th Anniversary Celebration. 8.The HPC partnered with MAHS and City of Maplewood to work on the 60 Stories Project. From January 7, 2016 through February 23, 2017, the partners are issuing one story about Maplewood history each week via the City’s website, Twitter, and Facebook. 9.The HPC began planning Maplewood 60th Anniversary Celebration, in partnership with MAHS. F1c Packet Page Number 26 of 147 Outside Activities Several HPC members are also members of MAHS and worked collaboratively on society events. Conclusion The Maplewood Heritage Preservation Commission is committed to promoting the use and conservation of historic properties for the education, inspiration, pleasure and enrichment of the citizens of this area. 2017 Goals The HPC approved the following goals for 2017: 1.Plan and present 60th Anniversary Celebration. 2.Complete 60 Stories project. 3.Designate Gladstone Savanna as a local historic site. 4.Designate one additional historic site. 5.Submit grant to continue preservation planning. 6.Prepare and/or review interpretive signage: a.Review and install sign for Lookout Park. b.Work with consultant on text of Gladstone Savanna interpretive signs. c.Review interpretive sign for Conifer Ridge. 7.Begin work on Comprehensive Plan, History Chapter. 8.Make recommendation for 2017 Maplewood Heritage Award. 9.Educate HPC on Department of Interior guidelines. 10.Present stories of Maplewood history during HPC meetings. Budget Impact None. Recommendation Approve the 2016 Heritage Preservation Commission Annual Report. Attachments None. F1c Packet Page Number 27 of 147 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: February 21, 2017 SUBJECT: Update on SPRWS by Board Representative Will Rossbach Introduction & Background Board Representative Will Rossbach will be presenting an update on St. Paul Regional Water Services (SPRWS) to the Maplewood City Council. Budget Impact None. Recommendation No action required. Attachments None. F1d Packet Page Number 28 of 147 F1e MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Mondor, Chief of EMS DATE: February 21, 2017 SUBJECT: Presentation of Honorary Fire Chief Award to Ron Harris of Firehouse Subs for his Dedication to Public Safety and Support of the Maplewood Police and Fire Departments through the Firehouse Subs Public Safety Foundation. Introduction The Firehouse Subs Public Safety Foundation has awarded more than $43,000 in grants to the Maplewood Police and Fire Departments in the past five years. Successful grant applications require the support and prioritization of the Firehouse Subs local franchisee or area representative. Ron Harris is the local franchisee and area representative for Firehouse Subs. Mr. Harris’ support and advocacy has been instrumental to the Maplewood Police and Fire Departments grant applications. Mr. Harris is an ongoing supporter of enhancing public safety in the community. He is to be presented with the Honorary Fire Chief Award. Background At the regular Maplewood City Council meeting on October 10, 2016, the Council approved a resolution accepting two Automatic External Defibrillator Grants from the Firehouse Subs Public Safety Foundation. The two AED grants were valued at $23,920. At the regular Maplewood City Council meeting on July 9, 2012, the Council approved acceptance of a Grant from the Firehouse Subs Public Safety Foundation to purchase firefighter turnout gear. The firefighter turnout grant was valued at $20,004. Ron Harris has advocated for these funds on behalf of the Maplewood Police and Fire Departments. His support and prioritization ensured that these grants were competitive and ultimately funded. The Firehouse Subs Public Safety Foundation supports the safety of our Firefighters, Police Officers and the Community through their grant program. Mr. Harris has been a local advocate on behalf of the community. We wish to recognize the efforts of Mr. Harris and the generosity of the Firehouse Subs Public Safety Foundation. Packet Page Number 29 of 147 F1e Budget Impact None. Recommendation Information only. Attachments None. Packet Page Number 30 of 147 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Arbuckle, Planning Commission Chairperson DATE: February 21, 2017 SUBJECT: 2016 Planning Commission Annual Report Introduction The city code requires that the planning commission prepare an annual report each year for submittal to the city council. The following is a report of the actions and activities of the planning commission in 2016. 2016 Reviews In 2016, the planning commission considered the following: 2016 2015 2014 2013 2012 Changes to the comprehensive plan 0 1 2 3 2 Changes to the zoning map 0 0 1 1 2 Preliminary plats/lot divisions 2 3 1 1 0 Code amendments 2 1 1 1 8 Conditional use permits and revisions 9 8 10 9 7 Vacations 1 3 2 0 2 Variances/code waivers 1 0 6 4 4 Miscellaneous 11 11 12 23 15 Total 26 27 35 42 40 F1f Packet Page Number 31 of 147 Comprehensive Plan Changes None. Zoning Map Changes None. Preliminary Plats/Lot Divisions PC Action Council Action Hazelwood Medical Commons Approved Approved (2945 Hazelwood Street North) This lot division facilitates the building of a new medical office building. Maplewood Alzheimer’s Special Care Center Approved Approved (1700 Beam Avenue) This plat facilitates the building of a new residential facility. Code Amendments PC Action Council Action Amendments to the Mixed Use District Approved Approved Amendments to the Planning Comm. Ordinance Approved Approved Conditional Use Permits (CUP) and Revisions PC Action Council Action Costco Approved Approved (1431 Beam Avenue East) This CUP revision allows a building expansion at Costco’s store. A parking waiver was also approved. Galilee Lutheran Church Community Garden Denied Withdrawn (1958 Rice Street) This CUP allows a community garden on vacant property owned by Saint Paul Regional Water. Ebenezer Karen Baptist Church Approved Approved (1055 Viking Drive) This CUP allows a church to be operated at this site. Hazelwood Medical Commons Approved Approved (2945 Hazelwood Street North) This CUP allowsfor a medical office building within 350 feet of a residential zoning district. F1f Packet Page Number 32 of 147 PC Action Council Action Beyond Indoor Storage Approved Approved (1315 Beam Avenue) This CUP allows an indoor storage building within 350 feet of a residential zoning district. Maplewood Marine Approved Approved (1136 Frost Avenue) This CUP allows for an expansion of a nonconforming use. Metro Heating and Cooling Approved Approved (2303 Atlantic Street North) This CUP allows for a commercial building expansion within 350 feet of a residential zoning district. Maplewood Alzheimer’s Special Care Center Approved Approved (1700 Beam Avenue) This CUP revision allows for a residential facility within a commercial zoning district. Health Partners IRTS Program Approved Approved (2715 Upper Afton Road) This CUP revision allows for a residential facility within a commercial zoning district. Vacations PC Action Council Action Single Family Home Approved Approved (2215 Lydia Avenue) The vacation of outdated public easements worked to cleanup documents related to a purchase of the home. Variances and Waivers PC Action Council Action Single Family Home Approved Approved (2214 Woodlynn Avenue) This variance allowed a single family home to be constructed closer to a wetland than code would normally allow. Miscellaneous The planning commission had other reviews, discussions and actions that were not part of any other specific proposal. These reviews were:  Annual Review of PC Rules of Procedure  2015 Annual Report  Update of the planning commissions schedule for attending city council meetings  Overnight parking allowed 1-Yr pilot project in Legacy Village in response to homeowner petition  Approval of Resolution of Appreciation for Dale Trippler F1f Packet Page Number 33 of 147  Election of Officers  Amendments to the Planning Commission’s ordinance and rules of procedures to reduce the number of members and establish a new meeting date  2017-2021 CIP discussion/review  Ordinance opting out of recently passed legislation requiring cities to permit temporary family health care dwelling units  Off-street parking ordinances discussion  Training – Metropolitan Council and comprehensive plan update requirements 2016 Attendance, Membership Review and Current Roster For much of 2016, the planning commission had two vacancies due to resignations dating to 2015. Dale Trippler also resigned during 2016 leaving three vacancies. Midway through 2016 the planning commission and city council reduced the membership of the planning commission to seven members. John Eads was appointed to the planning commission to give the group full membership. Commissioners Desai and Kempe were appointed to an additional term at the city council meeting on February 13, 2017. The current planning commission membership and meeting attendance for 2016 is: Name Appointed Terms Expire (12/31) 2016 Attendance-10 Meetings Paul Arbuckle 05-14-12 2017 9 of 10 John Donofrio 02-11 -13 2017 10 of 10 Fred Dahm 04-27-15 2017 8 of 10 Allan Ige 04-29-13 2018 8 of 10 John Eads 08-08-16 2018 4 of 4* appointed during 2016 Tushar Desai 07-22-02 2019 9 of 10 Bill Kempe 02-11 -13 2019 9 of 10 2016 Review and Anticipated 2017 Development Activities Last year was normal in terms of the types of reviews the planning commission considered. Many of the CUP reviews were the result of proposed expansions of existing uses or the repurposing of existing buildings. There were two significant new development projects that were approved – the Hazelwood Medical Commons and Beyond Storage. The Hazelwood Medical Commons, which will be a medical office building with 140,000 square feet, has started construction. Beyond Storage will be a 100,000 square foot indoor storage facility. Grading work on this facility began last fall with building construction expected to start in the spring. In-fill development and expansion has become the norm for the city since Maplewood is approximately 95 percent developed and there are not many remaining vacant sites available for residential and commercial projects. The projects the city is likely to see will be more complex and time consuming due to redevelopment efforts made throughout Maplewood F1f Packet Page Number 34 of 147 Summary The planning commission looks forward to serving the City of Maplewood in 2017 and providing the city council with advice and guidance on all land use matters. Budget Impact None. Recommendation Approve the planning commission’s 2016 annual report. Attachments None. F1f Packet Page Number 35 of 147 MEMORANDUM TO: Melinda Coleman City Manager FROM: Mark Jenkins, Housing and Economic Development Commission DATE: January 19, 2017 SUBJECT: Approval of 2016 Housing Economic Development Commission Annual Report Introduction Annually, the housing and economic development commission (HEDC) is required to report the HEDC’s actions and activities for the city council for the previous year. In 2016, the HEDC reviewed the following 15 items during its meetings: Type of Proposal # Reviewed HEDC Reviews 6 1. Update on Agreement between Maplewood Area EDA and Larkin Dance Studio (February 10, 2016) 2. Consider Selection of a Business Retention Program (February 10, 2016 and July 13, 2016) 3. Recap of Recent Business Engagement Outreach Events (February 10, 2016) 4. Business Retention – University of Minnesota Extension Presentation (April 13, 2016) 5. Consider Amendments to the HEDC’s Rules of Procedure (July 13, 2016) 6. Development Summaries (every meeting) Miscellaneous Reviews and Actions 3 1. 2015 Code Enforcement Year-End Report (February 10, 2016) 2. 2015 HEDC Annual Report (February 10, 2016) 3. Election of Officers (February 10, 2016, April 13, 2016 and July 13, 2016) Total 9 F1g Packet Page Number 36 of 147 Comparative Information Year Number of Items Reviewed 2010 17 2011 15 2012 14 2013 21 2014 18 2015 15 2016 9 Membership The HEDC consists of seven members appointed by the city council. Membership terms are for three years, with extensions for additional terms approved by the city council. During 2016, Commissioners Tkachuck, Lewis and Jenkins were reappointed to additional three-year terms. Commissioner Gansluckner resigned from the board in 2016 as he moved out of the city. On August 8, 2016, the city council appointed Benosi Maduka to fill the open spot. In 2017, commissioners Wessel and Finley will be up for reappointment. The membership as of the date of this report: Board Member Membership Began Term Expires Warren Wessel 12/13/10 9/30/17 Brian Finley 01/25/16 9/30/17 Benosi Maduka 08/08/16 9/30/18 Dennis Unger 07/25/11 9/30/18 Joy Tkachuck 09/25/06 9/30/19 Mark Jenkins 01/25/10 9/30/19 Jennifer Lewis 04/25/11 9/30/19 Discussion 2016 Actions/Activities In 2016, the HEDC continued its commitment to development and redevelopment in the city of Maplewood by working on several projects. The HEDC spent a good portion of its year giving direction and guidance to the creation of the city’s business engagement program. The city worked with the University of Minnesota Extension office to get a better sense of what goes into a business engagement program and several member of the city council, HEDC and city staff took and completed an educational course in business retention and expansion. The HEDC parlayed these lessons leaned into recommending the city choose to work with its area chamber of commerce on conducing the business engagement program. The city executed a contract with the Saint Paul Area Chamber of Commerce to conduct 25 business visits in 2017, while also working with the White Bear Area Chamber of Commerce to collaborate on selected visits. The results of these visits will be presented to the HEDC at one of its quarterly meetings in 2017. In addition, these results will act as a basis of a presentation and discussion held at the city’s annual business engagement breakfast this October. F1g Packet Page Number 37 of 147 The second annual business engagement breakfast, which is a direct result of the efforts and guidance of the HEDC, was held on October 12, 2016. This breakfast fostered a discussion regarding demographic trends and changes that will be affecting the future of the local business community and the City. Speakers for the event included Matt Kramer, President of the Saint Paul Area Chamber of Commerce and Peter Frosch, Vice President of Strategic Partnerships at Greater MSP. They shared information regarding trends in population shifts, workforce development, and an increase in demand for high-skilled and service industry jobs. Mayor Nora Slawik also unveiled Maplewood's business engagement program and City Manager Melinda Coleman discussed the Maplewood Awards Program. The HEDC also led the creation of the Maplewood Awards program, which works to inspire, recognize and reward business achievements in terms of growth, environmental awareness and contributions to the community. The HEDC reviewed nominations for the programs second year and selected the following winners for the three categories: Sherman Associates – Entrepreneurship/Innovation/Growth Award 5-8 Tavern Grill and Bar – Environmental Sustainability Award Tubman Center – Community Contribution Award Also part of the HEDC and the city’s continued and evolving effort at business outreach, the first State of Maplewood event was held on January 14, 2016 where the HEDC chairperson, Spencer Gansluckner represented and spoke on behalf of the HEDC and handed out the Maplewood Awards. The second annual State of Maplewood event was recently held on January 12, 2017 and Mark Jenkins represented the HEDC. Finally, the HEDC reviewed its rules of procedure and recommended a couple of changes in terms of how the group functions. The group agreed to meeting formally on a quarterly basis and will also meet for additional meetings if the need arises. The HEDC also changed its meeting time and date. The HEDC now meets the third Thursday of every January, April, July and October at 6 p.m. The city council reviewed and approved these changes. 2017 Activities In 2017, the HEDC will continue to implement its work plan and concentrate on key redevelopment areas within the city. The HEDC’s work plan has identified the Gladstone neighborhood as an area the city and the HEDC would focus its efforts on. As an example, the HEDC had reviewed and recommend approval of the tax increment-financing request by Sherman Associates for the Frost-English Villages project. The city is now in a position to continue its efforts in this neighborhood. Starting with the January meeting the HEDC will be considering projects related to site acquisition and preparation for future development projects. The HEDC will be a key guiding force as the city embarks on becoming more aggressive in implementing its vision for a revitalized Gladstone. In addition, the HEDC will be asked to continue meeting directly with businesses as part of the business engagement program and work to enhance and improve the city’s business engagement events. F1g Packet Page Number 38 of 147 Budget Impact None. Recommendation Approve the HEDC’s 2017 annual report. Attachments None. F1g Packet Page Number 39 of 147 F1h MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: February 21, 2017 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. March 13th a. Workshop: Wellness and Safety Program Updates, Update on Strategic Objectives b. City Council: Quarterly Report from Ron Batty, City Attorney, Community Conversations Format at City Council Meetings 2. March 27th a. Workshop: Wakefield Park Planning, Harvest Park Farm Program, and Evangelical Free Church Garden Project Report, Communications Plan Update b. City Council: Quarterly Report from Kelly and Lemmons, Prosecuting Attorney 3. April 10th Workshop: Financial Policies, Park Ambassador Program Council Comments Comments regarding Workshops, Council Meetings or other topics of concern or interest. Budget Impact None Recommendation No action required. Attachments None. Packet Page Number 40 of 147 TO:Melinda Coleman, City Manager FROM:Ellen Paulseth, Finance Director DATE: SUBJECT:Approval of Claims 179,913.56$ Checks # 99198 thru #99241 dated 02/14/17 293,419.65$ Disbursements via debits to checking account dated 02/06/17 thru 02/10/17 473,333.21$ Total Accounts Payable 508,612.44$ Payroll Checks and Direct Deposits dated 02/10/17 1,031.53$ Payroll Deduction check # 99102571 thru # 99102572 dated 02/10/17 509,643.97$ Total Payroll 982,977.18$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. MEMORANDUM February 16, 2017 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: PAYROLL G1 Packet Page Number 41 of 147 Check Description Amount 99198 05028 CITY HALL SOLAR SYSTEM LEASE-FEB 397.00 05028 MCC SOLAR SYSTEM LEASE - FEB 369.00 99199 05780 RESPONSE TIME/PLACEMENT-STUDY 6,374.25 99200 00585 NET BILLABLE TICKETS - JANUARY 205.20 99201 00393 MONTHLY SURTAX - JAN 1230352017 2,132.66 99202 05311 BBALL OFFICIALS 02/04 & 02/05 1,590.00 99203 01933 SUPPLEMENT PAGES 5,732.16 01933 SUPPLEMENT PAGES 101.65 99204 03334 WINTER PATCHING MATERIAL 748.80 03334 WINTER PATCHING MATERIALS 150.80 99205 02464 FUNDS FOR CITY HALL ATM 10,000.00 99206 00043 QUARTERLY SERVICE - PUBLIC WORKS 159.00 00043 QUARTERLY SERVICE - CITY HALL 85.00 00043 QUARTERLY SRVS - PARK/REC GARAGE 51.00 99207 05434 REPAIRS TO FUEL SYS TRUCK #614 7,040.68 99208 04419 VOLLEYBALL REFEREE 01/02 - 02/10 162.00 99209 01869 VOLLEYBALL REFEREE 01/02 - 02/10 324.00 99210 01865 VOLLEYBALL ASSIGNMENTS 01/02 - 02/10 252.00 99211 04886 VOLLEYBALL ASSIGNMENTS 01/02 - 02/10 600.00 99212 05318 MN PUBLIC SAFETY-POST OFFER TEST 415.00 99213 05781 VOLLEYBALL REFEREE 01/02 - 02/10 54.00 99214 05369 CLEANING SUPPLIES-CITY HALL/PARKS 138.40 99215 01871 VOLLEYBALL REFEREE 01/02 - 02/10 486.00 99216 00382 LOCK CHANGES 206.00 00382 LOCK CHANGES IN INVESTIGATIONS 173.00 00382 KEYS FOR STATION #4 166.50 99217 05618 LEASE CHARGES FIRE & PD VEHICLES 3,031.74 99218 05344 INSTALL EQUIP FOR GOODRICH PARK 12,723.39 99219 03924 POLICE CITATION THERMAL PAPER 1,656.50 99220 04337 STABILIZATION MATS-POND EXCAVATION 1,970.00 99221 05476 KID CITY GRANT SERVICES 795.00 99222 03538 VOLLEYBALL REFEREE 01/02 - 02/10 405.00 99223 05598 PROSECUTION SERVICES - JANUARY 16,250.00 99224 04310 MEMBERSHIP FEES 35.00 99225 04432 VOLLEYBALL REFEREE 01/02 - 02/10 405.00 99226 03446 DEER PICK UP - JANUARY 145.00 99227 04785 VOLLEYBALL REFEREE 01/02 - 02/10 81.00 99228 02663 VOLLEYBALL REFEREE 01/02 - 02/10 81.00 99229 05120 VOLLEYBALL REFEREE 01/02 - 02/10 405.00 99230 04130 QUARTERLY MAINT - 1902 PW 02/01-04/30 723.54 99231 05738 VOLLEYBALL REFEREE 01/02 - 02/10 270.00 99232 01836 MISC STREET LIGHT REPAIRS-LEGACY 1,221.00 01836 MISC STREET LIGHT REPAIRS-LEGACY 271.45 99233 01550 ELECTRICAL INSPECTIONS - JANUARY 2,596.80 99234 05320 SUNTONE CHALLANGE COINS 945.00 05320 POLICE DEPARTMENT BADGES 641.25 99235 02686 BODY CAMERAS,TASERS,LIC,STORAGE 90,337.00 99236 05528 CONTRACT 7950665-004 582.24 05528 CONTRACT 7950665-011 523.29 05528 CONTRACT 7950665-002 270.20 05528 CONTRACT 7950665-013 260.06 05528 CONTRACT 7950665-005 253.92 05528 CONTRACT 7950665-003 235.57 02/14/2017 ADAM'S PEST CONTROL INC 02/14/2017 AUTONATION FORD 02/14/2017 LOUISE A. BEAMAN 02/14/2017 DALE BOETTCHER 02/14/2017 DON BOWMAN 02/14/2017 KAREN MARIE BOWMAN 02/14/2017 CAMPION, BARROW & ASSOCIATES 02/14/2017 PARNELL L CHARLES 02/14/2017 FITCH & ASSOCIATES, LLC 02/14/2017 GOPHER STATE ONE-CALL 02/14/2017 MN DEPT OF LABOR & INDUSTRY 02/14/2017 WILLIE MCCRAY 02/14/2017 MUNICIPAL CODE CORP 02/14/2017 MUNICIPAL CODE CORP 02/14/2017 UNIQUE PAVING MATERIALS CORP 02/14/2017 UNIQUE PAVING MATERIALS CORP 02/10/2017 US BANK 02/14/2017 ADAM'S PEST CONTROL INC 02/14/2017 ADAM'S PEST CONTROL INC Check Register City of Maplewood 02/09/2017 Date Vendor 02/14/2017 ENERGY ALTERNATIVES SOLAR, LLC 02/14/2017 ENERGY ALTERNATIVES SOLAR, LLC 02/14/2017 CINTAS CORPORATION #470 02/14/2017 KENNETH COOPER 02/14/2017 DAVIS LOCK & SAFE 02/14/2017 DAVIS LOCK & SAFE 02/14/2017 DAVIS LOCK & SAFE 02/14/2017 ENTERPRISE FM TRUST 02/14/2017 FLAGSHIP RECREATION 02/14/2017 FORMS & SYSTEMS OF MINNESOTA 02/14/2017 GARY CARLSON EQUIPMENT 02/14/2017 JESSICA HUANG 02/14/2017 PATRICK JAMES HUBBARD 02/14/2017 KELLY & LEMMONS, P.A. 02/14/2017 MCFOA 02/14/2017 EUGENE E. RICHARDSON 02/14/2017 RICK JOHNSON DEER & BEAVER INC 02/14/2017 STANLEY ROBERTS 02/14/2017 CARL SAARION 02/14/2017 RICH SCHELL 02/14/2017 SCHINDLER ELEVATOR CORP 02/14/2017 DEEANN A SORENSON 02/14/2017 ST PAUL, CITY OF 02/14/2017 ST PAUL, CITY OF 02/14/2017 SUMMIT INSPECTIONS 02/14/2017 SUN BADGE CO 02/14/2017 SUN BADGE CO 02/14/2017 TASER INTL 02/14/2017 TOSHIBA FINANCIAL SERVICES (2) 02/14/2017 TOSHIBA FINANCIAL SERVICES (2) 02/14/2017 TOSHIBA FINANCIAL SERVICES (2) 02/14/2017 TOSHIBA FINANCIAL SERVICES (2) 02/14/2017 TOSHIBA FINANCIAL SERVICES (2) 02/14/2017 TOSHIBA FINANCIAL SERVICES (2) G1, Attachments Packet Page Number 42 of 147 99236 05528 CONTRACT 7950665-001 199.75 05528 CONTRACT 7950665-012 113.76 05528 CONTRACT 7950665-010 93.75 99237 01669 FORFEITED VEHICLE TOWING - JAN 450.00 01669 FORFEITED VEHICLE TOWING - JAN 325.00 01669 TOW CHARGE 130.00 99238 01872 VOLLEYBALL REFEREE 01/02 - 02/10 459.00 99239 05755 VOLLEYBALL REFEREE 01/02 - 02/10 621.00 99240 05013 FALL HVAC MAINT - CITY HALL 2,022.25 99241 05771 VOLLEYBALL REFEREE 01/02 - 02/10 270.00 TWIN CITIES TRANSPORT & 02/14/2017 TOSHIBA FINANCIAL SERVICES (2) 02/14/2017 YALE MECHANICAL LLC 02/14/2017 PETER ZWACH 179,913.5644Checks in this report. 02/14/2017 TOSHIBA FINANCIAL SERVICES (2) 02/14/2017 TOSHIBA FINANCIAL SERVICES (2) 02/14/2017 JOANN WILSON 02/14/2017 TWIN CITIES TRANSPORT & 02/14/2017 TWIN CITIES TRANSPORT & 02/14/2017 MARK WEBER 02/14/2017 G1, Attachments Packet Page Number 43 of 147 Settlement Date Payee Description Amount 2/6/2017 MN State Treasurer Drivers License/Deputy Registrar 43,218.87 2/6/2017 Delta Dental Dental Premium 3,496.85 2/7/2017 MN State Treasurer Drivers License/Deputy Registrar 26,853.31 2/8/2017 MN State Treasurer Drivers License/Deputy Registrar 34,969.76 2/8/2017 Delta Dental Dental Premium 903.58 2/9/2017 MN State Treasurer Drivers License/Deputy Registrar 55,519.15 2/10/2017 MN State Treasurer Drivers License/Deputy Registrar 65,742.53 2/10/2017 ICMA (Vantagepointe)Deferred Compensation 3,605.00 2/10/2017 Empower - State Plan Deferred Compensation 29,556.98 2/10/2017 MN Dept of Natural Resources DNR electronic licenses 931.00 2/10/2017 Optum Health DCRP & Flex plan payments 921.81 2/10/2017 US Bank VISA One Card*Purchasing card items 27,700.81 293,419.65 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 44 of 147 Transaction Date Posting Date Merchant Name Transaction Amount Name 01/23/2017 01/24/2017 GANDER MOUNTAIN $64.19 DAVE ADAMS 01/23/2017 01/24/2017 GANDER MOUNTAIN $16.05 DAVE ADAMS 01/23/2017 01/24/2017 HENRIKSEN ACE HDWE $15.98 DAVE ADAMS 01/21/2017 01/23/2017 GETTY IMAGES $99.00 CHAD BERGO 01/24/2017 01/25/2017 LYNDA.COM, INC.$34.99 CHAD BERGO 02/01/2017 02/02/2017 AMAZON MKTPLACE PMTS $49.95 BRIAN BIERDEMAN 01/23/2017 01/24/2017 SQ *GOSQ.COM JONATHAN POP $15.98 OAKLEY BIESANZ 01/24/2017 01/25/2017 FRATTALLONE'S EVA ST $12.89 OAKLEY BIESANZ 01/28/2017 01/30/2017 PAWFECTION $4.29 OAKLEY BIESANZ 01/27/2017 01/30/2017 BCS*ISD 622 COMMUNITY ED $1,465.75 NEIL BRENEMAN 01/21/2017 01/23/2017 NAPA STORE 3279016 $87.14 JOHN CAPISTRANT 01/28/2017 01/30/2017 THE HOME DEPOT #2801 $28.45 JOHN CAPISTRANT 01/20/2017 01/23/2017 HENRIKSEN ACE HDWE $15.82 SCOTT CHRISTENSON 01/23/2017 01/24/2017 HENRIKSEN ACE HDWE $2.14 SCOTT CHRISTENSON 01/23/2017 01/25/2017 THE HOME DEPOT #2801 $31.52 SCOTT CHRISTENSON 01/24/2017 01/25/2017 HENRIKSEN ACE HDWE $24.84 SCOTT CHRISTENSON 01/24/2017 01/26/2017 THE HOME DEPOT #2801 $15.62 SCOTT CHRISTENSON 01/26/2017 01/27/2017 TRANE SUPPLY-113507 $419.58 SCOTT CHRISTENSON 01/26/2017 01/27/2017 TRANE SUPPLY-113507 $174.67 SCOTT CHRISTENSON 01/31/2017 02/01/2017 B&H PHOTO, 800-606-6969 $215.00 THERESA CORCORAN 01/19/2017 01/23/2017 ROGUE FITNESS $770.92 KERRY CROTTY 01/20/2017 01/23/2017 AMAZON MKTPLACE PMTS $33.99 KERRY CROTTY 01/24/2017 01/25/2017 AMAZON MKTPLACE PMTS $76.05 KERRY CROTTY 01/26/2017 01/26/2017 AMAZON MKTPLACE PMTS $98.43 KERRY CROTTY 02/01/2017 02/03/2017 THE HOME DEPOT #2801 $83.48 DOUG EDGE 02/01/2017 02/03/2017 THE HOME DEPOT #2801 $29.90 DOUG EDGE 01/19/2017 01/23/2017 BOUND TREE MEDICAL LLC $309.88 PAUL E EVERSON 01/23/2017 01/25/2017 MENARDS MAPLEWOOD MN $5.87 PAUL E EVERSON 01/25/2017 01/27/2017 THE HOME DEPOT #2801 $32.04 PAUL E EVERSON 01/22/2017 01/23/2017 COMCAST CABLE COMM $68.95 MYCHAL FOWLDS 01/24/2017 01/25/2017 AMAZON.COM AMZN.COM/BILL $809.34 MYCHAL FOWLDS 01/25/2017 01/26/2017 COMPULINK MANAGEMENT CEN $100.00 MYCHAL FOWLDS 01/25/2017 01/27/2017 LOFFLER COMPANIES, INC.$123.00 MYCHAL FOWLDS 01/25/2017 01/27/2017 US INTERNET CORP $394.00 MYCHAL FOWLDS 02/01/2017 02/02/2017 HOOTSUITE MEDIA INC.$674.41 MYCHAL FOWLDS 02/01/2017 02/02/2017 ELECTRO WATCHMAN INC $930.21 MYCHAL FOWLDS 01/21/2017 01/23/2017 IDU*INSIGHT PUBLIC SEC $254.51 NICK FRANZEN 01/25/2017 01/26/2017 THAWTE $1,049.00 NICK FRANZEN 01/20/2017 01/23/2017 USPS PO 2683450015 $18.80 VIRGINIA GAYNOR 01/21/2017 01/23/2017 U OF M BKSTRS WEBSITE $81.95 VIRGINIA GAYNOR 01/24/2017 01/25/2017 MICHAELS STORES 2744 $30.25 CAROLE GERNES 01/28/2017 01/30/2017 EB WILD ONES 2017 DES $58.74 CAROLE GERNES 01/28/2017 01/30/2017 NATIONAL REGISTRY EMT $15.00 CLARENCE GERVAIS 01/31/2017 02/02/2017 SUPERAMERICA 4848 $38.50 MILES HAMRE 01/20/2017 01/23/2017 THE HOME DEPOT #2801 $27.88 TAMARA HAYS 01/20/2017 01/23/2017 NARDINI FIRE EQUIPMENT $50.00 GARY HINNENKAMP 02/02/2017 02/03/2017 HENRIKSEN ACE HDWE $49.98 GARY HINNENKAMP 01/30/2017 01/31/2017 THE UPS STORE 2171 $11.45 TIMOTHY HOFMEISTER 01/22/2017 01/23/2017 CUB FOODS #1599 $42.34 ANN HUTCHINSON 01/30/2017 02/01/2017 OFFICEMAX/OFFICEDEPOT #63 $28.91 ANN HUTCHINSON 01/23/2017 01/25/2017 THE HOME DEPOT #2801 $84.91 DAVID JAHN 01/30/2017 01/31/2017 DALCO ENTERPRISES $365.96 DAVID JAHN 02/02/2017 02/03/2017 CUB FOODS, INC.$9.08 JUSTIN JAMES 01/31/2017 02/02/2017 OFFICE DEPOT #1090 ($7.66)MEGHAN JANASZAK 01/31/2017 02/02/2017 STEPP MANUFACTURING CO IN $173.00 DON JONES 01/24/2017 01/25/2017 CHIPOTLE ONLINE $19.07 LOIS KNUTSON G1, Attachments Packet Page Number 45 of 147 01/25/2017 01/26/2017 CHIPOTLE ONLINE $93.73 LOIS KNUTSON 01/23/2017 01/25/2017 EMERGENCY AUTOMOTIVE $257.00 STEVE LUKIN 01/24/2017 01/25/2017 IN *RUGGED RACE PRODUCTS,$28.49 STEVE LUKIN 01/29/2017 01/30/2017 COSTCO WHSE #1021 $125.96 STEVE LUKIN 01/31/2017 02/01/2017 ADVANCED GRAPHIX INC $245.00 STEVE LUKIN 02/02/2017 02/02/2017 AIRGASS NORTH $31.24 STEVE LUKIN 02/02/2017 02/03/2017 ASPEN MILLS INC.$120.00 STEVE LUKIN 02/02/2017 02/03/2017 COMCAST CABLE COMM $2.27 STEVE LUKIN 02/01/2017 02/02/2017 PARKING METER ST PAUL $4.50 MIKE MARTIN 01/19/2017 01/23/2017 CARIBOU COFFEE CO # 155 $14.99 MICHAEL MONDOR 01/20/2017 01/23/2017 PAPA JOHN'S 01838 $98.56 MICHAEL MONDOR 01/21/2017 01/23/2017 NATIONAL REGISTRY EMT $75.00 MICHAEL MONDOR 01/26/2017 01/27/2017 VIKING BLINDS $1,800.00 BRYAN NAGEL 01/23/2017 01/25/2017 MENARDS OAKDALE MN $58.98 JOHN NAUGHTON 01/24/2017 01/26/2017 RECONYX, INC $729.19 MICHAEL NYE 01/28/2017 01/30/2017 AMAZON.COM AMZN.COM/BILL $119.16 MICHAEL NYE 01/19/2017 01/23/2017 SUNCTRYAIR 3377973652953 $148.40 ELLEN PAULSETH 01/19/2017 01/23/2017 SUNCTRYAIR 3377973652954 $148.40 ELLEN PAULSETH 01/19/2017 01/23/2017 EMERGENCY AUTOMOTIVE $1,167.40 STEVEN PRIEM 01/20/2017 01/23/2017 FRONTIER INC $28.38 STEVEN PRIEM 01/20/2017 01/23/2017 WHEELCO BRAKE &SUPPLY $66.88 STEVEN PRIEM 01/20/2017 01/23/2017 AUTO PLUS-LITTLE CANADA $181.90 STEVEN PRIEM 01/23/2017 01/24/2017 FASTENAL COMPANY01 $147.53 STEVEN PRIEM 01/23/2017 01/24/2017 MILLS FLEET FARM 2700 $467.75 STEVEN PRIEM 01/23/2017 01/25/2017 METRO PRODUCTS INC $149.50 STEVEN PRIEM 01/24/2017 01/25/2017 FACTORY MOTOR PARTS #19 $18.05 STEVEN PRIEM 01/25/2017 01/27/2017 FRONTIER INC $45.82 STEVEN PRIEM 01/25/2017 01/27/2017 FRONTIER INC $934.25 STEVEN PRIEM 01/26/2017 01/27/2017 CRYSTEEL TRUCK EQUIP INC $41.04 STEVEN PRIEM 01/26/2017 01/30/2017 H AND L MESABI COMPANY $460.00 STEVEN PRIEM 01/27/2017 01/30/2017 AUTO PLUS-LITTLE CANADA $50.00 STEVEN PRIEM 01/27/2017 01/30/2017 AUTO PLUS-LITTLE CANADA $21.25 STEVEN PRIEM 01/31/2017 02/01/2017 AUTO PLUS-LITTLE CANADA $18.44 STEVEN PRIEM 02/01/2017 02/02/2017 AUTO PLUS-LITTLE CANADA $88.90 STEVEN PRIEM 02/01/2017 02/02/2017 AN FORD WHITE BEAR LAK $23.74 STEVEN PRIEM 02/02/2017 02/03/2017 LITTLE FALLS MACHINE INC $179.68 STEVEN PRIEM 02/01/2017 02/03/2017 MINNESOTA OCCUPATIONAL HE $291.00 TERRIE RAMEAUX 02/01/2017 02/03/2017 MINNESOTA OCCUPATIONAL HE $225.20 TERRIE RAMEAUX 01/31/2017 02/01/2017 DLX FOR BUSINESS $128.96 JOSEPH RUEB 01/25/2017 01/27/2017 YOUR LIFE'S PATH $46.95 PAUL SCHNELL 01/26/2017 01/26/2017 PLE BLUEEQ $149.00 PAUL SCHNELL 01/23/2017 01/24/2017 FASTENAL COMPANY01 $123.09 SCOTT SCHULTZ 01/25/2017 01/26/2017 MN RECREATION AND PARK A $655.00 SCOTT SCHULTZ 01/30/2017 02/01/2017 ON SITE SANITATION INC $58.00 SCOTT SCHULTZ 01/31/2017 02/02/2017 SPOK INC $26.80 SCOTT SCHULTZ 01/25/2017 01/26/2017 USHR OFFICE OF FINANCE $62.65 MICHAEL SHORTREED 01/26/2017 01/27/2017 CORPORATE MARK INC.$195.00 MICHAEL SHORTREED 01/31/2017 02/01/2017 UNIFORMS UNLIMITED INC.$4,641.11 MICHAEL SHORTREED 01/31/2017 02/02/2017 MINNESOTA CHIEFS OF POLIC $545.00 MICHAEL SHORTREED 02/01/2017 02/02/2017 SQ *RADIO1033, LLC $420.00 MICHAEL SHORTREED 02/02/2017 02/03/2017 HEALTHEAST TRANSPORTATN $57.44 MICHAEL SHORTREED 02/02/2017 02/03/2017 UNIFORMS UNLIMITED INC.$1,080.16 MICHAEL SHORTREED 01/25/2017 01/27/2017 SPARTAN PROMOTIONAL GROU $94.35 PAUL THIENES 02/02/2017 02/03/2017 UNIFORMS UNLIMITED INC.$327.89 PAUL THIENES 01/20/2017 01/23/2017 OFFICE DEPOT #1090 $17.59 KAREN WACHAL 01/20/2017 01/23/2017 OFFICE DEPOT #1090 $44.63 KAREN WACHAL 01/20/2017 01/23/2017 THE HOME DEPOT #2801 $16.04 TAMMY WYLIE G1, Attachments Packet Page Number 46 of 147 01/26/2017 01/27/2017 BCA TRAINING EDUCATION $75.00 TAMMY WYLIE 01/26/2017 01/27/2017 BCA TRAINING EDUCATION $250.00 TAMMY WYLIE 01/31/2017 02/01/2017 PEAVEY CORP.$53.50 TAMMY WYLIE 02/01/2017 02/02/2017 FITZCO, INC.$189.08 TAMMY WYLIE $27,700.81 G1, Attachments Packet Page Number 47 of 147 CHECK #CHECK DATE EMPLOYEE NAME 02/10/17 BELDE, STANLEY 3,488.96 02/10/17 BENJAMIN, MARKESE 3,422.05 02/10/17 BAKKE, LONN 3,488.96 02/10/17 BARTZ, PAUL 3,583.61 02/10/17 ABEL, CLINT 3,224.58 02/10/17 ALDRIDGE, MARK 4,325.90 02/10/17 SHORTREED, MICHAEL 4,511.95 02/10/17 WYLIE, TAMMY 1,926.59 02/10/17 SCHNELL, PAUL 5,379.15 02/10/17 SHEA, STEPHANIE 1,720.99 02/10/17 HENDRICKS, JENNIFER 1,598.40 02/10/17 KVAM, DAVID 4,641.48 02/10/17 BERG, TERESA 1,347.50 02/10/17 CORCORAN, THERESA 2,084.89 02/10/17 VITT, SANDRA 2,131.05 02/10/17 WEAVER, KRISTINE 2,584.11 02/10/17 OSTER, ANDREA 2,091.82 02/10/17 RICHTER, CHARLENE 1,653.79 02/10/17 CRAWFORD, LEIGH 2,043.39 02/10/17 MOY, PAMELA 2,373.80 02/10/17 SINDT, ANDREA 3,060.57 02/10/17 THOMALLA, CAROL 864.00 02/10/17 LARSON, MICHELLE 2,082.59 02/10/17 SCHMIDT, DEBORAH 3,346.38 02/10/17 BEGGS, REGAN 1,945.80 02/10/17 EVANS, CHRISTINE 2,082.59 02/10/17 RUEB, JOSEPH 3,416.50 02/10/17 ARNOLD, AJLA 1,295.18 02/10/17 ANDERSON, CAROLE 3,579.31 02/10/17 DEBILZAN, JUDY 2,327.39 02/10/17 OSWALD, BRENDA 2,238.54 02/10/17 PAULSETH, ELLEN 4,694.56 02/10/17 HERZOG, LINDSAY 1,341.78 02/10/17 RAMEAUX, THERESE 3,381.91 02/10/17 JAHN, DAVID 2,087.71 02/10/17 PRINS, KELLY 2,255.99 02/10/17 KNUTSON, LOIS 2,579.61 02/10/17 CHRISTENSON, SCOTT 2,480.83 02/10/17 COLEMAN, MELINDA 6,411.41 02/10/17 FUNK, MICHAEL 5,384.10 02/10/17 SMITH, BRYAN 456.30 02/10/17 XIONG, TOU 456.30 02/10/17 JUENEMANN, KATHLEEN 456.30 02/10/17 SLAWIK, NORA 518.43 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in AmountAMOUNT 02/10/17 ABRAMS, MARYLEE 456.30 G1, Attachments Packet Page Number 48 of 147 76.58 02/10/17 CAPISTRANT, JOHN 324.46 02/10/17 COREY, ROBERT 344.50 02/10/17 BEITLER, NATHAN 463.77 02/10/17 BOURQUIN, RON 777.07 02/10/17 BASSETT, BRENT 318.00 02/10/17 BAUMAN, ANDREW 3,549.41 02/10/17 ANDERSON, BRIAN 159.00 02/10/17 BAHL, DAVID 216.30 02/10/17 XIONG, TUOYER 464.00 02/10/17 ZAPPA, ANDREW 2,753.09 02/10/17 WENZEL, JAY 3,283.54 02/10/17 XIONG, KAO 3,224.58 02/10/17 THIENES, PAUL 3,861.81 02/10/17 VANG, PAM 2,401.25 02/10/17 SYPNIEWSKI, WILLIAM 3,276.51 02/10/17 TAUZELL, BRIAN 3,338.29 02/10/17 STARKEY, ROBERT 2,137.02 02/10/17 STEINER, JOSEPH 4,285.03 02/10/17 REZNY, BRADLEY 4,135.72 02/10/17 SLATER, BENJAMIN 3,042.69 02/10/17 PARKER, JAMES 3,271.73 02/10/17 PETERSON, JARED 2,511.49 02/10/17 OLDING, PARKER 3,963.70 02/10/17 OLSON, JULIE 3,459.48 02/10/17 MULVIHILL, MARIA 2,845.84 02/10/17 NYE, MICHAEL 3,933.18 02/10/17 MICHELETTI, BRIAN 3,249.03 02/10/17 MOE, AEH BEL 116.00 02/10/17 MCCARTY, GLEN 3,400.52 02/10/17 METRY, ALESIA 3,328.78 02/10/17 LYNCH, KATHERINE 3,110.23 02/10/17 MARINO, JASON 3,521.73 02/10/17 LANGNER, SCOTT 3,224.58 02/10/17 LANGNER, TODD 3,786.09 02/10/17 KROLL, BRETT 3,224.58 02/10/17 LANDEROS CRUZ, JESSICA 464.00 02/10/17 KONG, TOMMY 3,284.01 02/10/17 KREKELER, NICHOLAS 1,307.38 02/10/17 JAMES JR, JUSTIN 464.00 02/10/17 JOHNSON, KEVIN 4,154.27 02/10/17 HOEMKE, MICHAEL 385.28 02/10/17 HOFMEISTER, TIMOTHY 496.00 02/10/17 HER, PHENG 3,334.73 02/10/17 HIEBERT, STEVEN 3,971.81 02/10/17 GABRIEL, ANTHONY 3,878.31 02/10/17 HAWKINSON JR, TIMOTHY 3,233.04 02/10/17 FORSYTHE, MARCUS 3,138.74 02/10/17 FRITZE, DEREK 3,336.02 02/10/17 ERICKSON, VIRGINIA 3,404.64 02/10/17 FISHER, CASSANDRA 2,251.69 02/10/17 DEMULLING, JOSEPH 3,760.60 02/10/17 DUGAS, MICHAEL 4,254.35 02/10/17 CARNES, JOHN 397.40 02/10/17 CROTTY, KERRY 4,251.22 02/10/17 BIERDEMAN, BRIAN 4,069.27 02/10/17 BUSACK, DANIEL 4,188.49 G1, Attachments Packet Page Number 49 of 147 7.00 02/10/17 TEVLIN, TODD 2,442.43 02/10/17 BURLINGAME, NATHAN 2,744.00 02/10/17 RUIZ, RICARDO 2,168.71 02/10/17 RUNNING, ROBERT 2,803.88 02/10/17 NAGEL, BRYAN 4,045.40 02/10/17 OSWALD, ERICK 2,538.86 02/10/17 JONES, DONALD 2,471.32 02/10/17 MEISSNER, BRENT 2,440.13 02/10/17 DOUGLASS, TOM 1,966.19 02/10/17 EDGE, DOUGLAS 2,409.75 02/10/17 BRINK, TROY 2,687.75 02/10/17 BUCKLEY, BRENT 2,440.13 02/10/17 LUKIN, STEVEN 5,088.01 02/10/17 CORTESI, LUANNE 2,082.59 02/10/17 GERVAIS-JR, CLARENCE 4,367.89 02/10/17 LO, CHING 1,417.40 02/10/17 TROXEL, REID 477.03 02/10/17 ZAPPA, ERIC 2,654.52 02/10/17 STREFF, MICHAEL 3,160.27 02/10/17 SVENDSEN, RONALD 4,347.85 02/10/17 SAUERWEIN, ADAM 377.63 02/10/17 SEDLACEK, JEFFREY 3,140.74 02/10/17 RANGEL, DERRICK 205.39 02/10/17 RODRIGUEZ, ROBERTO 2,783.06 02/10/17 POWERS, KENNETH 2,865.16 02/10/17 RAINEY, JAMES 569.77 02/10/17 PACHECO, ALPHONSE 821.51 02/10/17 PETERSON, ROBERT 3,484.66 02/10/17 O'GARA, GEORGE 583.00 02/10/17 OPHEIM, JOHN 370.80 02/10/17 NOVAK, JEROME 3,315.16 02/10/17 NOWICKI, PAUL 172.25 02/10/17 NEILY, STEVEN 26.50 02/10/17 NIELSEN, KENNETH 536.89 02/10/17 MERKATORIS, BRETT 477.01 02/10/17 MONDOR, MICHAEL 4,480.47 02/10/17 LINDER, TIMOTHY 3,316.47 02/10/17 LOCHEN, MICHAEL 1,306.91 02/10/17 KUBAT, ERIC 3,027.42 02/10/17 LANDER, CHARLES 2,869.52 02/10/17 KERSKA, JOSEPH 695.65 02/10/17 KONDER, RONALD 318.00 02/10/17 KANE, ROBERT 741.60 02/10/17 KARRAS, JAMIE 510.13 02/10/17 IMM, TRACY 66.25 02/10/17 JANSEN, CHAD 26.50 02/10/17 HAWTHORNE, ROCHELLE 3,245.02 02/10/17 HUTCHINSON, JAMES 401.70 02/10/17 HALE, JOSEPH 494.40 02/10/17 HALWEG, JODI 2,991.54 02/10/17 EVERSON, PAUL 3,885.85 02/10/17 HAGEN, MICHAEL 662.52 02/10/17 DABRUZZI, THOMAS 3,126.20 02/10/17 DAWSON, RICHARD 3,901.22 02/10/17 CRAWFORD - JR, RAYMOND 4,426.90 02/10/17 CRUMMY, CHARLES 66.25 G1, Attachments Packet Page Number 50 of 147 45.00 02/10/17 VUKICH, CANDACE 200.00 02/10/17 WHITE, LINDA 114.00 02/10/17 THIELMAN, RICHARD 97.50 02/10/17 VAN PATTEN, MICHAEL 110.00 02/10/17 ROBBINS, CAMDEN 575.00 02/10/17 SMITHSON, JONAH 141.00 02/10/17 RASMUSSEN, BRADLEY 102.50 02/10/17 ROBBINS, AUDRA 3,677.59 02/10/17 NZARA, MUNASHE 84.00 02/10/17 PIEPER, THEODORE 117.50 02/10/17 MCKANE, COLLIN 142.50 02/10/17 NEUMANN, BRAD 142.50 02/10/17 LO, SATHAE 247.00 02/10/17 MALLETT, DERRICK 98.00 02/10/17 KUSTERMAN, KEVIN 40.00 02/10/17 LESNICK, JACOB 142.50 02/10/17 GORACKI, GERALD 150.00 02/10/17 KELLER, DILLON 129.50 02/10/17 FISHER, JADE 52.00 02/10/17 FORTIER, JESSICA 39.00 02/10/17 CHUHEL, BRADY 57.00 02/10/17 CUMMINGS, KATIA 68.00 02/10/17 BRAWK, JOSEN 40.00 02/10/17 BRENEMAN, NEIL 2,610.16 02/10/17 AYD, GWEN 108.00 02/10/17 BJORK, BRANDON 198.38 02/10/17 WEIDNER, JAMES 2,383.39 02/10/17 WELLENS, MOLLY 2,629.13 02/10/17 SWAN, DAVID 3,056.49 02/10/17 SWANSON, CHRIS 2,108.19 02/10/17 MARTIN, MICHAEL 3,609.86 02/10/17 BRASH, JASON 3,321.59 02/10/17 KROLL, LISA 2,084.89 02/10/17 FINWALL, SHANN 3,514.99 02/10/17 JOHNSON, ELIZABETH 1,774.59 02/10/17 KONEWKO, DUWAYNE 5,242.36 02/10/17 WOLFE, KAYLA 144.00 02/10/17 GAYNOR, VIRGINIA 3,583.43 02/10/17 HUTCHINSON, ANN 2,930.89 02/10/17 WACHAL, KAREN 1,189.92 02/10/17 GERNES, CAROLE 1,981.83 02/10/17 HER, KONNIE 556.25 02/10/17 ORE, JORDAN 2,054.49 02/10/17 BIESANZ, OAKLEY 2,215.74 02/10/17 HINNENKAMP, GARY 2,602.19 02/10/17 NAUGHTON, JOHN 2,394.99 02/10/17 HAMRE, MILES 2,124.06 02/10/17 HAYS, TAMARA 2,135.86 02/10/17 ZIEMAN, SCOTT 184.00 02/10/17 JANASZAK, MEGHAN 2,105.80 02/10/17 LOVE, STEVEN 4,442.23 02/10/17 THOMPSON, MICHAEL 5,479.50 02/10/17 JAROSCH, JONATHAN 3,521.80 02/10/17 LINDBLOM, RANDAL 3,003.91 02/10/17 DUCHARME, JOHN 3,003.92 02/10/17 ENGSTROM, ANDREW 3,024.49 G1, Attachments Packet Page Number 51 of 147 99102555 99102556 99102557 99102558 99102559 99102560 99102561 99102562 99102563 99102564 99102565 99102566 99102567 99102568 99102569 99102570 02/10/17 WAGNER, ERIC 130.50 508,612.44 02/10/17 TOLLY, TREVOR 56.00 02/10/17 VANG, DONNA 280.50 02/10/17 PURCELL, TYLER 98.00 02/10/17 SLOAN, MADELYNN 98.00 02/10/17 MEISSNER, MICHAEL 28.50 02/10/17 NORDLING, AARON 45.00 02/10/17 MASON, TAKARA 75.00 02/10/17 MEINBOON, LANCEDELL 98.00 02/10/17 ISERMAN, TIANNA 125.50 02/10/17 KRUEGER, SCOTT 169.88 02/10/17 DOMENIGHI, DALTON 80.00 02/10/17 GREENER, DOUGLAS 103.50 02/10/17 CHEVRE, YSAREIA 42.00 02/10/17 DIEZ, ANTONIO 258.00 02/10/17 RENNER, MICHAEL 2,127.78 02/10/17 BONKO, NICHOLAS 102.00 02/10/17 FRANZEN, NICHOLAS 3,441.36 02/10/17 GERONSIN, ALEXANDER 2,163.50 02/10/17 XIONG, BOON 2,007.29 02/10/17 FOWLDS, MYCHAL 4,419.45 02/10/17 PRIEM, STEVEN 2,682.48 02/10/17 WOEHRLE, MATTHEW 2,500.82 02/10/17 WILBER, JEFFREY 2,221.64 02/10/17 WISTL, MOLLY 300.00 02/10/17 JENSEN, JOSEPH 1,971.90 02/10/17 SCHULTZ, SCOTT 4,002.21 02/10/17 ADAMS, DAVID 2,304.00 02/10/17 HAAG, MARK 2,937.27 02/10/17 BERGO, CHAD 3,180.39 02/10/17 FAIRBANKS, GEORGE 3,320.80 02/10/17 WILLIAMS III, WALLACE 70.00 02/10/17 XIONG, BLONG 87.00 G1, Attachments Packet Page Number 52 of 147 G1, Attachments Packet Page Number 53 of 147 G2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Andrea Sindt, City Clerk Regan Beggs, Business License Specialist DATE: February 17, 2017 SUBJECT: Approval of a Temporary Lawful Gambling – Local Permit for the Church of the Presentation of the Blessed Virgin Mary Introduction An application for a temporary Lawful Gambling – Local permit has been submitted by Joyce McCabe on behalf of the Church of the Presentation of the Blessed Virgin Mary, to be used at the church’s annual Spring Festival fundraiser. The event will be held on the church’s property at 1725 Kennard Street on May 20th and 21st, 2017. The Lawful Gambling – Local permit will allow for bingo and raffles to be conducted during the event, and proceeds will go towards raising money for the parish. Budget Impact None Recommendation Staff recommends that Council approve the temporary Lawful Gambling – Local permit for the Church of the Presentation of the Blessed Virgin Mary’s Spring Festival on May 20th and 21st, 2017. Att achments None Packet Page Number 54 of 147 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, EEDD/Parks & Recreation Director DATE: February 27, 2017 SUBJECT: Approval of Use Deed Request Resolution for Ramsey County Tax Forfeited Property Introduction Staff is requesting council approval of the attached resolution (attachment 1) for a permanent Use Deed (Conservation – Wetland Preservation) for the City to acquire a tax forfeited property. The Parcel Identification Number (PIN) is 03.29.22.12.0039 and is located in the approximate area north of 3056 Hazelwood Street. The parcel includes a wetland and a segment of the Lake Links Trail (attachment 2). The total cost to the City to acquire this property with the deed restrictions is $328.67. Discussion Kristine Kujala, of the Tax-Forfeited Lands Division with Ramsey County, notified the City that this piece of property has gone tax forfeit. The City reached out to Ms. Kujala in writing of its intent to acquire this property. The City has the option to acquire a tax-forfeited property at a price less than market value for conservation purposes for a period not less than thirty-years. The City has acquired a number of tax-forfeit properties for drainage and utility purposes in the past. Budget Impact Monies to pay for this acquisition will come from the PAC account. Recommendation Staff is recommending that the City Council consider adopting the attached resolution authorizing the City to acquire said property and further direct the Finance Director to issue a check in the amount of $328.67 to Ramsey County for purchase of property. Attachments 1.Use Deed Conservation –Wetland Resolution for PIN 03.29.22.12.0039 2. Parcel Location Map G3 Packet Page Number 55 of 147 RESOLUTION USE DEED REQUEST CONSERVATION - WETLAND PIN: 03.29.22.12.0039 NORTH OF 3056 HAZELWOOD STREET WHEREAS, Ramsey County has informed the City of Maplewood of the opportunity for the city to acquire a use deed (Conservation – Wetland) for a tax-forfeited property. WHEREAS, this property is located North of 3056 Hazelwood Street PIN: 03.29.22.12.0039 WHEREAS, the City of Maplewood, proposes to continue using this property as a wetland and for use of a segment of the Lake Links Trail: NOW , THEREFORE, BE IT RESOLVED that the Maplewood City Council hereby formally requests that Ramsey County grant a use deed (Conservation – Wetland) to the City of Maplewood for the parcel legally-described above. The use deed would allow the city to use this parcel for stormwater drainage and utility purposes including the use of a City Trail. The Maplewood City Council ____________ this resolution on February 27, 2017. G3, Attachment 1 Packet Page Number 56 of 147 USE DEED REQUEST CONSERVATION - WETLAND City of Maplewood February 14, 2017 Property Information North of 3056 Hazelwood Street PIN: 03.29.22.12.0039 Subject Property County Road D East Hazelwood Street NorthLegacy Parkway G3, Attachment 2 Packet Page Number 57 of 147 G4 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: February 27, 2017 SUBJECT: Approval of 2016 Audit Engagement Agreement with Bergan KDV Introduction Minnesota law requires the City to have a financial audit performed on an annual basis. The City’s auditors, Bergan KDV, have submitted a proposal for auditing the City’s financial records for the year ended December 31, 2016. Background The City normally solicits proposal for audit services every five years. Because 2016 was a transition year with a change in finance directors, the City did not solicit proposals. A request for proposals will be prepared in 2017 for auditing services for the next five years. Bergan KDV has submitted a quote for audit services for the year ending December 31, 2016 as follows. The prior year’s fees are shown for comparative purposes. Because the City did not receive enough federal funds to meet the threshold required for a single audit, the City will save $3,650. Overall the basic auditing and statement preparation fee increased $500 over the prior year. The total fee is $3,150 less than the 2015 audit. 2016 Audit 2015 Audit Auditing Fees $35,750 $34,750 Single Audit Fee (federal funds) 0 3,650 CAFR Preparation Fees 4,500 5,000 Total Audit Fee $40,250 $43,400 Budget Impact The auditing fees are included in the 2017 budget. Recommendation It is recommended that the Council approve the engagement agreement with Bergan KDV for auditing services for the year ended December 31, 2016, in the amount of $40,250. Attachment None Packet Page Number 58 of 147 G5 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: February 27, 2017 SUBJECT: Approval of 2016 and 2017 Budget Adjustments for Encumbrances Introduction Goods and services related to the 2016 budget that were ordered, but not yet received as of December 31, 2016, do not qualify as 2016 expenditures according to generally accepted accounting principles (GAAP). These costs are encumbered at year end, and the budgets for the current year and the next year are adjusted to align with the expenditures. Background Several departments submitted purchase orders or requisitions for items ordered prior to December 31, 2016. These items were budgeted for in the 2016 budget. Because the City did not take possession of the items prior to year-end, the expenditures must not be reflected in fiscal year 2016. The expenditures will appropriately be reflected in the City’s 2017 fiscal year. Historically, the City adjusts the budgets of each fiscal year to align with the expenditures. The annual financial report reflects encumbered fund balances on the City’s balance sheets, as a matter of transparency. Budget adjustments are summarized as follows: 2016 2017 General Fund (102,810) 102,810 Police Services (24,175) 24,175 Parks Development (234,011) 234,011 Capital Improvement Fund (66,954) 66,954 Ambulance (13,716) 13,716 Information Technology (21,400) 21,400 Total Encumbrances (463,066) 463,066 Budget Impact There is no impact on the City’s expenditures, only the year in which the encumbered expenditure is recognized. Recommendation It is recommended that the Council approve the budget adjustments for 2016 and 2017 to account for encumbrances, in the amount of $463,066, at December 31, 2016. Attachment None Packet Page Number 59 of 147 G6 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Steve Lukin Fire Chief DATE: February 20, 2017 SUBJECT: Approval of Resolution Accepting Donation to the Maplewood Fire/ EMS Department from the Sister of St. Benedict, St. Paul’s Monastery Introduction The Fire/EMS Department has received a donation from the Sisters of St. Benedict, St. Paul’s Monastery. City Council approval is required before the donation can be accepted. Background St. Paul’s Monastery, the Sisters of St. Benedict, has made a donation to the Maplewood Fire/EMS Department to show its appreciation and support. The department received a check in the amount of $200.00. The donation will be used to support unfunded department needs. Budget Impact No impact. Recommendation It is recommended that the City Council approve the resolution authorizing acceptance of the donation, and that the Finance Director make the necessary budget adjustments for the Fire/EMS Department to expend the funds. Attachments 1. Letter dated January 25, 2017 from the Sisters of St. Benedict, St Paul’s Monastery 2. Resolution Packet Page Number 60 of 147 G6, Attachment 1 St. Paul's Monastery Sisters of St. Benedict 2675 Be n et Road St. Pau l , MN 55 1 09-4808 www.stpaul smona stery.or g Ph o ne: 651•777•8 1 8 1 January 25, 2017 ' To Whom It May _Concern: Enclosed is a donation of $200.00 from the Sisters of St. Benedict , St. Paul's Monastery. This donation is made through the Just ice and Peace Committee in support of your good works . ...·· Peace, Mary Lou Kozmik, Benedictine Associate Justice and Peace Committee Chair Packet Page Number 61 of 147 G6, Attachment 2 RESOLUTION AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor’s terms if so-prescribed, and; WHEREAS, Sisters of St. Benedict, St. Paul Monastery wishes to grant the City of Maplewood the following: $200.00 and; WHEREAS, Sisters of St. Benedict, St. Paul Monastery has instructed that the City will be required to use the aforementioned for: expenses reflecting an unfunded department need, and; WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a super majority of its governing body’s membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. The Maplewood City Council passed this resolution by a super majority vote of its membership on February 27, 2017. Signed: Signed: Witnessed: (Signature) (Signature) (Signature) Mayor City Manager City Clerk (Title) (Title) (Title) (Date) (Date) (Date) Packet Page Number 62 of 147 G7 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Mondor, Chief of EMS DATE: February 21, 2017 SUBJECT: Approval to Purchase New Automated External Defibrillators Introduction The Fire Department is requesting approval to purchase Automated External Defibrillators (AED’s) for placement in City Buildings and Police/Fire response vehicles. If approved, the AED’s would be purchased through a government lease program, which will allow the department to finance the purchase over three years. Background The City of Maplewood is attempting to earn the “Heart Safe Community Designation” as recognized by the Minnesota Department of Health and the American Heart Association. Part of this initiative is to place AED’s in all first responder vehicles and in public areas where people congregate or may be at a higher risk for cardiac arrest. In 2016, the Police and Fire Departments received grant funding to place 16 AED’s in police patrol vehicles. The purchase of an additional 23 AED’s will outfit the remaining police patrol vehicles, replace outdated AED’s in fire department vehicles, and will add or replace AED’s in City Hall, Parks and Recreation, Public Works and the Nature Center. The Occupational Safety and Health Administration recommends AED’s be conveniently installed to ensure response within 3-5 minutes in the workplace. With the purchase of these devices, the City will exceed that goal in City buildings through the strategic placement of AED’s. This purchase will ensure that all of the City’s AED’s are uniform. The AED’s will include on-site maintenance, tracking, and replacement of all expired or disposable supplies. Budget Impact The annual lease payment will be paid out of the Fire and EMS budget as part of operational expenses for a total of $25,251 annually for 36 months. Packet Page Number 63 of 147 G7 Recommendation It is recommended that authorization be given to purchase Automated External Defibrillators and maintenance contracts for all of the City’s Automated External Defibrillators for a total not to exceed $74,000. Attachments None. Packet Page Number 64 of 147 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Chief of Police DATE: February 22, 2017 SUBJECT: Hold Administrative Hearing to Consider Suspension or Revocation of Stargate Night Club Liquor License, 1700 Rice Street Introduction In light of the action taken by the City Council at its special meeting on February 22, 2017, it is necessary for the Council to hold an Administrative Hearing for the purpose of considering liquor license sanctions for Stargate Night Club due to on-going and escalating safety and security concerns. The administrative hearing is for the purpose of receiving evidence, and considering the suspension or revocation of all liquor licenses currently issued to Paul Xiong, doing business as Stargate. Specifically, the licenses being presented for suspension or revocation include the On-Sale Intoxicating Liquor License, all issued pursuant to Chapter 6 of the Maplewood City Code. Background The Maplewood Police Department is presenting this issue to Council for their consideration based upon numerous serious incidents, a lack of management response, and an increasing number and severity of violent acts occurring on and adjacent to the licensed premise or having significant relevance to the licensed premise. The Police Department is convinced that serious and fatal injuries have only narrowly been avoided on the licensed premise during the past 12 months and that serious injury or fatality is likely to occur if immediate corrective steps are not taken by the licensee. Below, I will provide the rationale for recommending immediate action, including: Violence: Several violent episodes have occurred at Stargate including the most recent shots fired incident resulting in injury to five people, additional firearms-related calls for service, felony-level assaults, and suspected gang-related activities or hostilities that creates a bona fide threat to public safety. Assault incidents also create a drain on the City’s Emergency Medical Response System. Loss of Control: Stargate ownership and management appears unable to restore and maintain order on their premise. The licensee’s security personnel are not well coordinated and they often do not operate under the licensee’s direct control. Necessity for Direct Police Intervention: The police department previously instituted intensive patrol and a “zero-tolerance” enforcement campaign in the immediate vicinity of Stargate to restore order and prevent further violence and injury. These efforts require substantial City resources. Police department personnel do stepped-up patrols in the lot outside Stargate on event nights. Even with increased police presence, violent acts continue to occur. At the time of the most recent incident, two Maplewood Police sergeants were in their squads directly across from Stargate when the shooting broke out. J1 Packet Page Number 65 of 147 The following data and attachments provide further information for your consideration and review. Violence The Police Department has noted an increase in assault activity over the past several months. It was this uptick that prompted a February 13, 2017 meeting between City staff and the licensee. In addition to call for service increases, patrol staff have noted an increase in apparent gang activity and injury to victims. Below is a sampling of calls for service in the years 2015, 2016, and 2017 (year-to-date): 2015:  In 2015 there were 12 clearly Stargate-related incidents: a. Six (6) Alarms b. Two (2) Thefts c. One (1) DWI d. One (1) Disorderly person e. One (1) Homicide f. One (1) Theft from Auto  Three (3) additional DWI reports show the offender stated they were drinking at Stargate prior to their having been stopped for this offense.  Note: The above-listed incidents do not include officer-initiated data, such as pro-active police visits. However, if those proactive visits resulted in an incident generating a report, they would be re-coded to a different call type, such as one listed above. 2016:  In 2016 there were 21 clearly Stargate-related incidents: 1. Pre-Xiong ownership – a. One (1) Alarm b. One (1) Assist Medics c. One (1) Shots Fired 2. Post-Xiong ownership – a. Six (6) Alarms b. Three (2) Disorderly Conduct c. Two (2) Assist Fire d. Two (2) Assaults e. One (1) Assist Medics f. One (1) Shots Fired g. One (1) Investigate – which resulted in a report summarizing other calls/information. h. One (1) Occupied recovered stolen auto i. One (1) Theft  Note: The above-listed incidents do not include officer-initiated data, such as pro-active police visits. However, if those proactive visits resulted in an incident generating a report, they would be re-coded to a different call type, such as one listed above. Jan. 1 – Feb. 21, 2017:  For 2017, year-to-date there were 7 clearly Stargate-related incidents: a. Four (4) Assaults b. One (1) Shots Fired – Current incident, from 02/18 – to be re-coded as Assault. J1 Packet Page Number 66 of 147 c. One (1) Weapons d. One (1) Theft  Two (2) additional reports (with incident locations other than the area of 1700 Rice St.) show relation to Stargate. One incident was a DWI where the driver was observed leaving Stargate operating a vehicle. The other was an Assault where the complainant/victim indicated the assault took place at Stargate. Loss of Control Police Department officials have met and communicated with Stargate management several times during the past 15 months concerning our concerns over the threat to public safety posed by their patrons. Of note, City Clerk Andrea Sindt, licensing Specialist Regan Beggs and I met with Stargate owner Paul Xiong on February 13, 2017 to discuss the escalation in serious and violent incidents. After providing Mr. Xiong with a description of serious calls, staff presented several suggestions to help them restore order to the establishment. These suggestions included ensuring that all video surveillance cameras are operational. The other suggestion included a significant increase in security personnel to be especially focused on the parking lot. Other suggestions included a change in musical format, changing business focus targeted at food service, coordination of club security staff with promoter security staff, and expansion of the club’s existing video surveillance equipment. Mr. Xiong did agree that expansion of his camera system by seven additional cameras would hold merit for solving the problems at his establishment. Mr. Xiong said he plans to attend a security conference in March to look at the latest in security equipment offerings. Staff believes that based upon the ongoing serious incidents, and the apparent escalation of the level of violence, Mr. Xiong has lost control of his establishment, his staff, and his premise. Most concerning at present time are allegations that Stargate does not have direct control over security. While security staff are supposed to be overseeing the operation of a wand metal detector, it’s clear that firearms were allowed inside the club. Need for Police to Restore Order It is worth noting that even though we have worked to increase police presence, felony-level assaults resulting in injury to patrons have still occurred – at times within the direct sight of on-duty police officers. The police department is simply not capable of maintaining this increased effort indefinitely. Within the past month, Mr. Xiong requested to hire off-duty Maplewood police officers to provide onsite security services. As you may know, for a host of reasons, the Maplewood Police Department prohibits officers from working for licensed liquor establishments. Such arrangements can lead to conflicts of interest as one of the police department’s functions is to ensure compliance with various state and local laws and requirements through enforcement. In 2015, the police department ran a low tolerance enforcement detail called “Westside Priority 25.” This low-tolerance enforcement effort is a recognized police strategy to address trouble areas, zones, or locations through increased patrols and enforcement of all traffic laws and ordinances, regardless of seriousness. Citations for vehicle equipment violations, public urination, theft, disorderly conduct, and liquor violations are examples of citations issued during such efforts. The goal of low-tolerance enforcement is to reduce criminal activity, and in this case lessen the likelihood of serious assault and injury, through highly visible and concentrated police presence. Low-tolerance works through three methods: J1 Packet Page Number 67 of 147 1. Greatly increased visibility and presence of police – basically, several squad cars are on traffic stops with lights flashing at all times. It is immediately obvious to any passerby that the area is saturated with officers enforcing laws. This provides a deterrent to persons considering committing a crime in that area at that time. 2. Interdiction of criminals, contraband, and weapons – persons not deterred by police presence are stopped by police for observed violations. During the citation process, warrants, drugs, and weapons may be (and have been) discovered. Removing those persons and their contraband prevents them from committing a crime at that time. 3. Creating an “atmosphere of compliance” out of climate of disorder – police officers issuing citations for minor infractions sends a message that the department has the resources to deal with minor offenses, imagine what attention we would pay to major violations. Adherence to all laws and ordinances is the expected result. It is important to re-emphasize that low-tolerance enforcement and increased patrols are expected to reduce likelihood of serious or fatal injury, not prevent it. Historical Information The issues currently present at Stargate are not new to the Night Club. In fact, a review of Council action from June of 2016 which established a variety of conditions on the club, stemmed from growing concerns about violence and a shots fired incident. A copy of the June 2016 requirements are attached to this document. Conclusion With the ultimate goal of reducing the likelihood of serious injury or death resulting from a climate of disorder and uncontrolled violence occurring on and immediately adjacent to the licensed premise, staff provide the below listed recommendation regarding Mr. Xiong’s liquor license. Budget Impact License revocation does result in a small loss in City licensing revenue, which is unlikely to be immediately replaced. In late 2016, Stargate licensee, Paul Xiong paid the City of Maplewood liquor licensing fees totaling $7,400.00 (Liquor license = $7,000, 2AM closure addendum = $200, and Sunday license = $200). Should Council approve the below recommendation, Mr. Xiong would be reimbursed $6,160.00 ($616 (monthly fee) X 10 (months)). Recommendation Based on the on-going public safety issues stemming from Stargate Night Club operations and the licensees’ inability to contain and control the concerns, staff recommends adoption of the accompanying resolution REVOKING the liquor license. It is further recommended that annual licensing fees be prorated and reimbursed to Mr. Xiong. Attachments 1. Stargate Night Club, 1700 Rice Street June 2016 Requirements 2. Resolution J1 Packet Page Number 68 of 147 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director Citizen Services – Present Staff Report Paul Schnell, Police Chief – Present Operation Action Plan SUBJECT: Consider Approval of Operational Action Plan for Stargate Night Club, 1700 Rice Street DATE: June 21, 2016 Introduction In April of 2016, the Stargate Night Club located at 1700 Rice Street became under the operating ownership Paul Xiong. Prior to Mr. Xiong assuming ownership of the business and intoxicating liquor license, the Nightclub was under the ownership of Mai Yang. During her tenure from November 2008 to April of 2016, there were numerous incidents requiring a public safety response. Background Maplewood Police and other responders from surrounding communities have expressed concerns with prior incidences at 1700 Rice Street, which include shootings, stabbings, fights, and other criminal activity that impact or degrades the general safety and welfare of the area. On June 16, 2016, Maplewood Police responded to a fight at Stargate with reports of shots fired. Roseville Police made an arrest that is believed to be related to this incident and is currently under investigation. On Monday, Chief Schnell and I met with the current owner regarding the June 16th incident. The individual that performed at the club on June 16th was under contract to perform by the previous owner. Mr. Xiong has indicated that he will no longer honor the existing contract between the promoter and the former owner and will be booking his own music. In our discussion with Mr. Xiong, it appears that he has already taken some cautionary steps moving forward before this incident occurred. It is his intent to change the atmosphere of the Club by, among other things, expanding the kitchen to have a full Asian inspired menu. Even though Mr. Xiong is the new owner of just over two months, there is a concerning history of violence associated with this venue no matter who the owner is. In the interest of public safety, staff has developed an action plan addressing public safety concerns for the Council’s consideration and approval. J1, Attachment 1 Packet Page Number 69 of 147 Stargate Nightclub 1700 Rice Street Operational Action Plan To minimize public safety risk, the following action plan is recommended as a condition of continued operation as licensed establishment within the City of Maplewood. The goals of the action plan include:  Enhancement of business security processes and protocols.  Review and consideration of business focus: Remodel kitchen to develop into dining establishment.  Review and consideration of event types, musical genre, and performer background  Mandated staff training for security personnel and bartenders.  Monthly security staff meeting with Police Chief or designee (first 4-6 months). Enhanced Security:  A security staff member will be posted outside the door who is familiar with gang signs and will control and will advise potential patrons of dress code violations.  Before entering, everyone will be carded and walk through the metal detector door for security and safety.  Every person must be patted down and searched before entering the premises.  Monitor and patrol the inside and inspect/investigate any suspicious activity, and take any appropriate course of action necessary.  All internal and external security cameras shall be fully operational.  On weekends or during special events, access to and egress from the alcohol service areas must be staffed with security personnel at all times during service hours.  Monitor and be on the lookout for any under-age drinking and the appropriate measure. Control and prevent alcohol consumption beyond designated areas preventing any under-age drinking.  Outside security personnel will monitor any unusual/suspicious activity outside in the parking lot.  Security personnel will patrol the parking lot throughout hours of operation for additional monitoring.  At closing, outside security personnel will control and direct patrons leaving the premises to ensure safe, orderly departure.  The owner shall request and secure from the property owner (landlord) written authority for the Maplewood Police Department to deploy its video trailer to the parking lot outside the business on a periodic basis. Security Personnel:  The owner shall engage private security to work special events and weekends as dictated by anticipated event size.  Security personnel may be obtained from a private firm that specializes in security services. The private security firm shall be appropriately bonded and insured. J1, Attachment 1 Packet Page Number 70 of 147  The owner may establish an internal security team or cadre as an alternative to an outside contract. Should this option be selected the owner shall provide the City Clerk with proof of insurance coverage for security operations. In addition, the owner shall provide the police chief with a copy of the businesses written security polices and protocols.  Security personnel need not be uniformed, but must wear some type of shirt/outerwear that readily identifies them as SECURITY.  Regardless of whether the security personnel are contracted or internal, a lead security representative shall be established and known to all Stargate staff. The lead security representative will be responsible for ensuring operational compliance (**) with all security requirements established by internal policy or as a condition of business licensure. The lead security representative shall also serve as the primary security liaison with Maplewood Police personnel on event nights or weekends. (**Nothing in this provision relieves the licensee of overall responsibility for the totality of business operations, including security operations.)  Security personnel are expected to immediately report to the Maplewood Police Department anticipated traffic safety issues, disorderly conduct, or criminal behavior that might affect the safety of employees, patrons, and the surrounding community. Business Focus:  Owner will continue assessment of operational business. Currently operated as a nightclub, the owner is assessing a change or expansion of business focus toward a restaurant and entertainment focus.  Owner will secure all necessary approvals, permits, and/or licenses should business focus or operations be changed or expanded.  The owner shall consider safety and security before booking acts, performers or events when there is known or expected levels of security concern associated with the act or event.  The owner will not hold 18+ (year-old) events unless the event is alcohol. Dress code:  The owner will establish a dress code and publicize dress code in the entryway of the premises.  The established dress code will be strictly enforced.  The owner present a copy of the establishment’s dress code to the Police Chief. Alcohol Service Personnel:  All bartenders and alcohol servers will complete training offered by the Minnesota Liquor and Alcohol Beverage Association to ensure adequate knowledge of Minnesota law pertaining to safe service of intoxicating beverages.  Ensure age appropriateness before serving alcohol.  Compliance with all Minnesota Statutes and/or City Ordinance pertaining of under-age alcohol consumption, and alcohol possession.  Establish clear policies and protocols regarding over-service and service to obviously intoxication patrons. J1, Attachment 1 Packet Page Number 71 of 147 Recommendation Upon evidence of substantial non-compliance with the requirements outlined in the above action plan, the chief of police is authorized to order the closure of the business until the next available Council meeting at which time next steps and/or sanctions will be considered. J1, Attachment 1 Packet Page Number 72 of 147 1 495221v2 DTA MA745-5 RESOLUTION NO. ________ REVOCATION OF ON-SALE INTOXICATING LIQUOR LICENSE HELD BY STAR 2 ENTERTAINMENT, LLC, d/b/a STARGATE DANCE CLUB, 1700 RICE STREET NORTH WHEREAS, Star 2 Entertainment (“Stargate”), a Minnesota limited liability company, currently operates a night club at 1700 Rice Street North, Maplewood, MN 55113 which uses the registered assumed name of Stargate Dance Club; and WHEREAS, Stargate holds an on-sale intoxicating liquor license, a 2am on-sale liquor license and a Sunday liquor license (the “On-Sale Intoxicating Liquor License”) that was most recently renewed by the city of Maplewood (the “City”) effective January 1, 2017; and WHEREAS, on February 27, 2017, the city council held an administrative hearing for the purpose of considering whether the City should impose sanctions regarding Stargate’s On-Sale Intoxicating Liquor License due to significant concerns regarding the safety and security of the City’s residents, Stargate’s patrons and staff, and other persons and property within the surrounding area; and WHEREAS, Stargate’s owner, Paul Xiong (“Xiong”), was provided reasonable notice of the administrative hearing and, on February 21, 2017, agreed with City staff that the hearing should be held on February 27, 2017; and WHEREAS, during the administrative hearing, the city council received evidence relating to Stargate and afforded Xiong an opportunity to provide any testimony and evidence that he wished for the city council to consider in rendering its decision; and WHEREAS, since Xiong took over Stargate’s operations in April of 2016, there have been numerous incidents related to the club that have significantly jeopardized public safety, including, but not limited to, gang-related violence, shootings, stabbings, fights, DWIs, and other criminal activity; and WHEREAS, most recently, during the early morning hours of February 18, 2017, a confrontation among Stargate patrons led to approximately 70 gunshots being fired inside and outside of Stargate resulting in multiple citizens being injured and hospitalized; and WHEREAS, other recent serious incidents include a June 2016 altercation during which multiple gunshots were fired and a May 2015 altercation, during the club’s previous ownership, that led to one man being shot to death; and WHEREAS, following the incident in June 2016, Xiong met with the city council and the parties agreed to an action plan whereby Stargate would enhance their security processes and protocols in order to reduce the amount of violence at the club; and J1, Attachment 2 Packet Page Number 73 of 147 2 495221v2 DTA MA745-5 WHEREAS, since that action plan was adopted, the Maplewood police department has observed an increase in violent activities directly related to Stargate, including seven criminal incidents related to the club since January 1, 2017; and WHEREAS, the ownership and management of Stargate has lost all control of security measures, has failed to implement meaningful and effective changes since meeting with the city council in June 2016, and appears unable to successfully operate a safe and secure environment for the dispensing of alcohol; and WHEREAS, the ongoing security issues and uptick in violent incidents at Stargate have caused the City to expend significant amounts of time, resources, and taxpayer dollars with respect to its various intervention efforts; and WHEREAS, as recently as February 18, 2017, Stargate was also found by City staff to be in violation of numerous laws and rules, including multiple provisions of the Minnesota State Building Code and multiple rules promulgated by the Minnesota Department of Health; and WHEREAS, on February 22, 2017, Xiong refused to cooperate with the Maplewood police department in relation to an ongoing law enforcement investigation regarding an incident that occurred at Stargate, and WHEREAS, on February 22, 2017, Xiong also refused to cooperate with the City’s health officer after a health inspection of Stargate was requested due to recent allegations of various health code violations; and WHEREAS, Stargate also holds a City-issued license to serve food that is scheduled to expire on February 28, 2017 and, without said license, Stargate is legally prohibited from holding the On-Sale Intoxicating Liquor License; and WHEREAS, as of this date, Stargate was yet to submit to the City an application for renewal of its food license; WHEREAS, the Minnesota Supreme Court has recognized that there is no property right in a liquor license and, therefore, municipalities have broad discretion to determine the manner in which liquor licenses are issued, regulated, and revoked; and WHEREAS, Minnesota Statutes, section 340A.415 authorizes the City to revoke an on- sale liquor license on a finding that the license holder has failed to comply with any applicable statute, rule, or ordinance relating to alcoholic beverages or the operation of the licensed establishment; and WHEREAS, allowing Stargate to maintain its On-Sale Intoxicating Liquor License would permit the continuation of a significant risk to public health and safety. NOW THEREFORE, BE IT RESOLVED by the city council of the City of Maplewood, J1, Attachment 2 Packet Page Number 74 of 147 3 495221v2 DTA MA745-5 Minnesota, as follows: 1. The recitals outlined above are hereby adopted by the city council as factual findings and are fully incorporated herein. 2. The On-Sale Intoxicating Liquor License held by Star 2 Entertainment, LLC for 1700 Rice Street North, Maplewood, MN 55113 is hereby revoked, effective immediately. 3. The City shall reimburse Star 2 Entertainment, LLC for the fees associated with its 2017 On-Sale Intoxicating Liquor License by way of a prorated refund according to the number of full months left in its annual license term. Adopted this 27th day of February, 2017. _________________________________ Nora Slawik, Mayor ATTEST: ________________________________ Melinda Coleman, City Manager J1, Attachment 2 Packet Page Number 75 of 147 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: February 23, 2017 SUBJECT: Consider Approval of Resolution in Support of Legislation for Noise Mitigation at the Gun Range Introduction & Background In 1975, the City of St. Paul entered into a 99 year lease with Ramsey County for a portion of the Ramsey County Workhouse property. The property in south Maplewood was used as a pistol range by the St. Paul Police Department. For many years, the Maplewood Police Department used the facility for their firearms training. Neighbors of the outdoor range in south Maplewood expressed considerable concern about noise levels and encouraged the Maplewood Police Department to secure a long-term solution for firearms training. On August 31, 2015, the Maplewood Police Department decided to discontinue use of the St. Paul Police Department’s range facilities and are currently using other facilities. The SPPD is still using the range, therefore there is still a noise problem for the residents who live nearby. Senator Susan Kent and Representative JoAnn Ward are considering bringing a noise mitigation funding proposal to the MN legislature to address the noise impact from the gun range on south Maplewood residents. On Wednesday, February 22, 2017, a neighborhood meeting was held at the Crestview Forest Townhomes Clubhouse. Senator Kent and Representative Ward set up the meeting so that they could hear the concerns of the Maplewood residents who live in close proximity to the gun range. Several residents were present as well as St. Paul Police Department Deputy Chief Nash and other officers, Mayor Slawik, Nick Riley, Government Relations for Ramsey County, and Maplewood City Manager Melinda Coleman. Information was shared regarding the proposed bonding bill, the mitigation plans for reducing the noise levels and the city CUP process for the improvements. Neighbors were concerned about guarantees that the mitigation would reduce the decibel levels and concern for lead removal and storm water management. The City of St. Paul Police department agreed to meet with the residents again to discuss the specifics of design and other operational concerns if/when the bonding bill is approved. City staff agreed to help with storm water concerns and discussed the upcoming storm drainage study underway with the Public Works department for the Crestview Forest area. At the end of the meeting, the neighbors were in unanimous agreement to support the City’s Resolution in support of the bonding bill. J2 Packet Page Number 76 of 147 Budget Impact None. Recommendation It is recommended that the City Council approve the Resolution in Support of Legislation for Noise Mitigation at the Gun Range. Attachments 1. Resolution 2. Bonding Bill SC2858 3. Firing Range Bonding Request Information Flyer J2 Packet Page Number 77 of 147 Resolution in Support of a Legislative Appropriation for Noise Mitigation Improvements to an Outdoor Law Enforcement Firearm Training Range in the City of Maplewood WHEREAS, the City of Saint Paul Police Department has had an outdoor law enforcement training firing range located in the southern portion of the City of Maplewood; and WHEREAS, the Saint Paul Police Department developed the outdoor training range after obtaining a long-term lease of land from the County of Ramsey, and WHEREAS, since the establishment of the police firing training range, the area around the range has developed into a dense residential neighborhood; and WHEREAS, the City of Saint Paul has a legitimate and critical need for outdoor firearms training; and WHEREAS, a conflict exists between the need for outdoor law enforcement training and the neighborhood livability, and WHEREAS, the City Maplewood recognizes the critical need for, and existence of, law enforcement training facilities and the need to promote livability in the community; and WHEREAS, Maplewood’s legislative delegation has made a bonding appropriation request to construct sound mitigation barriers at the existing firing range located in Maplewood; and WHEREAS, Maplewood City official have consulted with the affected neighborhood and are fully supportive of the effort to fund mitigation efforts, reflecting the priority of both high quality law enforcement training facilities and connected and livable neighborhoods. NOW, THEREFORE, BE IT RESOLVED, the Maplewood City Council lends full support to the bonding request to construct sound mitigation barriers at the existing law enforcement firearms training site located in the City of Maplewood. Adopted this 27th day of February, 2017, ________________________________ Nora Slawik, Mayor Attest: _____________________________________ Andrea Sindt, City Clerk J2, Attachment 1 Packet Page Number 78 of 147 1.1 A bill for an act 1.2 relating to capital investment; appropriating money for an outdoor firing range for 1.3 law enforcement training in Maplewood; authorizing the sale and issuance of state 1.4 bonds. 1.5 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 1.6 Section 1. OUTDOOR FIRING RANGE TRAINING FACILITY; MAPLEWOOD. 1.7 Subdivision 1. Appropriation. $1,965,000 is appropriated from the bond proceeds fund 1.8 to the commissioner of public safety for a grant to the city of St. Paul to construct sound 1.9 mitigation barriers at an existing outdoor firing range in Maplewood for law enforcement 1.10 training. This appropriation does not require a nonstate match. 1.11 Subd. 2. Bond sale. To provide the money appropriated in this section from the bond 1.12 proceeds fund, the commissioner of management and budget shall sell and issue bonds of 1.13 the state in an amount up to $1,965,000 in the manner, upon the terms, and with the effect 1.14 prescribed by Minnesota Statutes, sections 16A.631 to 16A.675, and by the Minnesota 1.15 Constitution, article XI, sections 4 to 7. 1.16 EFFECTIVE DATE. This section is effective the day following final enactment. 1 Section 1. COUNSEL SJJ/RDR SC285802/09/17 10:14 am J2, Attachment 2 Packet Page Number 79 of 147 LAW ENFORCEMENT TRAINING FACILITY: OUTDOOR RANGE Plan to reduce noise levels through state of the art technology Project Summary $2,491,500 is requested in 2017 bonding to contribute to the mitigation of noise at the outdoor range in the City of Maplewood utilized by the Saint Paul Police Department to meet state requirements to training. Bond funding will be directed to the redevelopment of the existing outdoor range to reduce the impact of noise pollution on the surrounding community. City of Maplewood and the Saint Paul Police Department have had a partnership since the mid-1950's to offer an outdoor range used for firearms training required by the State of Minnesota for law enforcement officers. Significant population growth has driven real estate development around the site. This proposal takes advantage of recent advances made in acoustic technology to reduce the noise impact of the range on the surrounding residents, honoring the long-term commitment made between the two cities. Proposed Project The goal of the project is to measurably reduce noise levels at the outdoor range. Officers utilize the site to meet state mandated outdoor practice, which is required to maintain licensure. Practice at the range includes handgun, shotgun, patrol rifle and precision rifle qualification. The proposed plan includes installation of cutting edge acoustic technology currently used by United States Air Force. The new structures will reduce the reverberation of gunfire sound, lessening the noise impact on the immediate neighborhoods. The construction will result in acoustic elements that make the range compliant with OSHA Standards for occupational noise, and noise will not exceed 85dBA over an eight-hour time period. Requested Funds Project Costs Site Prep $ 300,000 Acoustic Treatment and Supporting Structures $ 1,965,000 Contingency @ 10% of projected costs $ 226,500 ___________ Total Project Budget and Request $2,491,500 Noise Reduction Strategies Multiple strategies will be employed to reduce noise decibels in the neighborhood. Recognizing that noise cannot be eliminated, experts will be consulted to define strategies to block the direct path of sound waves from the point of fire to homes along the outdoor range. Indoor Range: Saint Paul Police Department is currently building an indoor firing range. Outdoor range training is required for law-enforcement officers and therefore cannot be entirely replaced by an indoor facility. However, the new indoor range will allow SPPD to shift some training indoors in 2018, reducing overall J2, Attachment 3 Packet Page Number 80 of 147 range activity in Maplewood. Patterns of Sound: Working with sound experts the project will consider how the placement of structures impact reverberation, and diffusion. The focus will be on managing sound at the point of fire. Architectural Elements: Bonding funding will be used to build two Semi-enclosed spaces over two existing firing range. Further the existing concrete block walls will be acoustically treated to reduce reflection and build new walls to create three sided buildings. A full roof with sound absorbing paneling will enclose the ranges. This component alone will dampen the noise for close to 75% of range activity. A three-sided shed for long range target training will be built. Long range shooting cannot be fully enclosed. Insulating the semi-enclosed structure at the source of the noise will reduce as much noise as feasible. Natural Landscaping: Aging trees and shrubs along the property have reduced the sound barrier created by vegetation on the property. Land management experts will be consulted to identify costs and ideal species to thicken the vegetation belt along the property lines. FOR MORE INFORMATION MARY NASH, DEPUTY CHIEF Saint Paul Police Department 367 Grove Street Saint Paul, MN 55101 P: 651-266-5724 J2, Attachment 3 Packet Page Number 81 of 147 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, EEDD/ Parks & Recreation Director Audra Robbins, Recreation Manager Ginny Gaynor, Natural Resource Coordinator DATE: February 27, 2017 SUBJECT: Consider Approval of Contract for Professional Design Services, City Project No. PR 17-01 Wakefield Park Improvements Introduction Staff is requesting City Council approval of a Professional Design Service Contract with Kimley- Horn and Associates, Inc. for improvements at Wakefield Park – City Project No. PR 17-01. Staff has included a copy of the Professional Design Service Contract as Attachment 1 for council’s review and consideration. The total cost of the Professional Design Service Contract is not-to-exceed $84,000. Discussion One of the major recommendations and strategies identified in the Maplewood Parks System Master Plan was to build a multi-purpose facility at Wakefield Park that would provide needed space for the City’s Parks & Recreation Program requirements. In addition, with the recently approved MCC operational partnership agreement in place between the City and the YMCA, the City will need to begin looking at other venues for the City to host programs and events. The Parks System Master Plan envisions Wakefield Park as one of the City’s signature parks. Signature Parks help define a city, embody the ‘brand’ of a city, generate substantial civic value, and attract visitors. The vision for the new multi-purpose facility at Wakefield Park would not only accommodate Parks & Recreation, but would fulfill additional City needs as well. This facility would include space for City sponsored events such as the Community Business Engagement Breakfast and the State of the City, along with providing other City departments a resource for meetings and other functions. It is anticipated that the capacity for such space will be approximately 150 people. Staff will also be exploring revenue opportunities for use of this facility by City businesses and residents much like we do now with our shelters and “warming” houses. To be clear, there is no intent to enter back into the banquet business. The new multi-purpose facility at Wakefield Park will embrace Maplewood’s diverse population as well as serving as a local “hub” for programming, city functions, and a gathering place for residents. Included in this report as Attachment 2 is a concept plan for Wakefield Park from Maplewood’s Parks System Master Plan. The scope of the Professional Design Service Contract is completion of a preliminary architectural plan for the multi-purpose building. Other elements included in this work are site redesign, site improvement assessment, parking assessment, wetland review, and identifying stormwater options working closely with the Ramsey-Washington Metro Watershed District. City J3 Packet Page Number 82 of 147 staff, working with our consultant and the W atershed District, will explore opportunities to enhance awareness and provide education around environmental issues at this site as well. One of the City Council’s goals and an outcome of the Parks System Master Plan is to engage our stakeholders (residents, businesses, and park users) and ensure that all have an opportunity to participate in the process and share ideas on a particular project. Embedded in this outreach is ensuring that participation reflects the demographic changes in the City and embraces trends that will emerge from these changes. The changing diversity in the City is creating demand for culturally relevant activities which require additional facilities for programming. The scope of the work outlined in the proposal is directly aimed at engaging our many stakeholders to ensure that we capture the needs of the community and users of our park system. As part of the Wakefield Park Improvements, staff will also be looking at identifying opportunities to increase connectivity along the Frost Avenue Corridor including the Gladstone area, White Bear Avenue and the City Hall campus. As council is aware, staff is working on an ambitious strategic plan to expand opportunities for mixed use development in and around the Gladstone neighborhood. As part of this process, staff will be looking to integrating design elements that are present at the Gladstone Savanna as well as capturing themes that have emerged from the work that has been done along the Frost Avenue corridor at Wakefield Park. Proposed Project Schedule • City Council Work Session – March 27, 2017 • Gather Community input via social media platforms and use of survey tools • Joint Planning Commission/CDRB/ENRC Meeting – April 18, 2017 • Parks & Recreation Commission Meeting – April 19, 2017 • Preliminary Site and Architectural Plans Complete – May 26, 2017 • Draft Preliminary Design Report Complete – June 16, 2017 • Open House Meeting at Wakefield Park – June 28, 2017 • Final Preliminary Design Report Complete – July 14, 2017 • Parks & Recreation Commission Meeting (invite public) – July 19, 2017 • City Council Approval of Preliminary Design Report – July 24, 2017 • Council Authorize Preparations of Plans and Specifications – September/October 2017 • Bid Documents Released – Dec/Jan. 2017/2018 • Council Authorizes Project and Budget – Jan/Feb. 2018 • Ground Breaking – April/May – 2018 • Dates are subject to change Budget Impact The cost of the Professional Design Service Contract is $84,000 (not to exceed). Monies to pay for these services will come from the Park Development Fund (403). Monies are available in this account for this expenditure. The 2017 – 2021 Capital Improvement Plan includes $1,000,000 for the replacement of the existing Wakefield building and adding more parking. With the addition of a larger meeting space to accommodate City functions mentioned above, which were not previously anticipated, additional funding will likely be required. The final report will discuss options and associated costs for Council’s review and consideration prior to the City Council adopting a resolution authorizing preparation of plans and specifications to solicit bids if council decides to move forward with project. J3 Packet Page Number 83 of 147 Recommendation Staff recommends council approve the Contract for Professional Design Services with Kimley- Horn and Associates, City Project No. PR 17-01 Wakefield Park Improvements and direct the Mayor and City Manager to execute the contract. Attachments 1. Contract for Professional Design Services with Kimley-Horn and Associates, City Project No. PR 17-01 Wakefield Park Improvements 2. Wakefield Park Concept Plan J3 Packet Page Number 84 of 147 J3, Attachment 1Packet Page Number 85 of 147 EXHIBIT A SCOPE OF SERVICES INDIVIDUAL PROJECT ORDER (IPO) NO. 48 WAKEFIELD PARK IMPROVEMENTS CITY PROJECT NO. PR17-01 Kimley-Horn (KH) will provide preliminary design services including site redesign and community building schematic design for Wakefield Park. Site design tasks will include site improvement assessment, parking assessment, storm water BMP options, simple landscape plan, wetland review, and watershed district coordination. Tasks required for the preliminary building design services will be completed by HCM Architects as a subconsultant to KH. The following is a summary of the various tasks to be included as a part of the preliminary design phase of the project. 1. PRELIMINARY DESIGN SERVICES A. Project Management KH will provide the following overall project management services as a part of this IPO:  Prepare agendas for and attend up to five (5) City staff meetings  Prepare agendas for and attend up to two (2) meetings with the Ramsey Washington Metro Watershed District  Prepare for and attend the following City Council/Board/Commission meetings: o Two (2) City Council meetings o One (1) Parks and Recreation Commission meeting o One (1) joint Community Design Review Board (CDRB), Environmental and Natural Resources Commission (ENRC), and Planning Commission meeting  Prepare for and attend one (1) public open house meeting  Prepare monthly invoices  Provide general coordination of the project team B. Wetland Review We will complete a Level 1 wetland boundary determination within the park boundary to determine any wetland areas to be avoided. This would include a review of existing map data (such as NWI, PWI, Soils, aerials) and a field review, resulting in a graphic depicting potential wetland areas. During the field review, notes would also be taken on any other natural resource features that should be preserved such as specimen trees or highly erodible areas. Based on these findings, we will prepare a summary of applicable regulations and permit requirements that must be addressed as a part of the project. C. Preliminary Site Plans We will develop a context plan clearly identifying Wakefield Park as an important element in the Gladstone area. The graphic will identify connections to the community J3, Attachment 1 Packet Page Number 86 of 147 and provide precedent imagery of the materials and details of the newly redeveloped Gladstone area, including Frost Avenue and the Savanna. We will also develop a plan identifying the pedestrian improvement opportunities on Frost Avenue from English Street to White Bear Avenue. This will include connection opportunities from Frost Avenue into and around Wakefield Park. We will also develop a preliminary site plan for the portion of the park affected by the planned site improvements. The preliminary plan will be prepared based on the wants and needs of the City and results of the site investigations. The preliminary site plan will detail the proposed size and configuration of the parking, affected trail/sidewalks, possible relocation of volleyball area, rinks, future splash pad, and community building. A building programming exercise will be completed with City staff to determine the space needs and size of the proposed community building and how it fits within the park. D. Preliminary Architectural Plans We will develop a building footprint based on the physical and square footage needs of the City. We will develop a graphic concept based on staff’s preference of precedent imagery of buildings and architecture contextually important to the community. We will also provide images of other local park project buildings. We will collect and present the precedent imagery. It is assumed that we will develop a refined iteration of the initial concept based on staff or Council input. Additionally, we will also develop a preliminary cost opinion that reflects the preferred concept building. Lastly, we will develop building elevations to help tell the story for other staff and Council members and be used as an internal marketing tool for future funding. E. Preliminary Design Report A preliminary design report will be prepared including the following information:  Updated preliminary site plan and building design  Wetland information  Community building information  Estimated opinion of costs  A proposed schedule for the implementation of the improvements A draft of the preliminary design report will be submitted to City staff for review. After receiving City staff comments, we will make revisions and complete a final report. F. Site Survey and Geotechnical Report It is assumed we will use City provided topographic and boundary survey information in CAD for preliminary planning purposes. It is also assumed that no geotechnical information is necessary at this time. Any past soil or geotechnical information the City has on file will be requested and used for reference. J3, Attachment 1 Packet Page Number 87 of 147 EXHIBIT B ESTIMATED COSTS INDIVIDUAL PROJECT ORDER (IPO) NO. 48 WAKEFIELD PARK IMPROVEMENTS CITY PROJECT NO. PR17-01 We propose to perform all services included in this IPO on an hourly (cost plus) basis. The following is a summary of our estimated costs. Work Task Estimated Fee A. Project Management $ 16,000 B. Wetland Review $ 3,000 C. Preliminary Site Plans $ 32,000 D. Preliminary Architecture Plans $ 22,000 E. Preliminary Design Report $ 8,000 Subtotal $ 81,000 Reimbursable Expenses $ 3,500 Total Estimated Cost $ 84,500 Work will be performed on an hourly basis using our current standard hourly rate schedule. Subconsultant costs will be billed directly to the City of Maplewood with no KHA markup. Our total estimated cost for the Scope of Services included as a part of this IPO is, therefore, not to exceed $84,500 including all labor and reimbursable expenses. J3, Attachment 1 Packet Page Number 88 of 147 EXHIBIT C PROPOSED SCHEDULE INDIVIDUAL PROJECT ORDER (IPO) NO. 48 WAKEFIELD PARK IMPROVEMENTS CITY PROJECT NO. PR17-01 Work will be completed based on a schedule agreed upon with the City of Maplewood. A proposed schedule for the project is detailed below: City Council Work Session Planning Commission/CDRB/ENRC Meeting Parks and Recreation Commission Preliminary Site and Architectural Plans Complete Draft Preliminary Design Report Complete Open House Meeting - Wednesdays on Wakefield Final Preliminary Design Report Complete City Council Approval of Preliminary Design Report March 27, 2017 April 18, 2017 April 19, 2017 May 26, 2017 June 16, 2017 June 28, 2017 July 14, 2017 July 24, 2017 J3, Attachment 1 Packet Page Number 89 of 147 48 I Chapter 5: The Strategic Plan FIGURE 5.4 Wakefield Park Concept Wakefield Lake Prosperity RdFrost Ave 100 person Picnic Pavilion Pedestrian Bridge Existing Parking Rain Garden Sidewalk Sidewalks Proposed Giant Slide Wooded Areas Extend path to road Expand Trail Playground Pleasure Rink Splash Pad Multi-purpose Building -2 classrooms -Kitchenette -Warming house -Restrooms -Changing Area Hockey Existing Picnic Pavilion (35 person) Existing Pier Proposed Stormwater Feature Proposed Naturalized Shoreline Proposed Rain Garden Open Lawn/ Flexible Field Space 0 10050 Feet The Wakefield Park concept includes a mix of active and passive programming, providing new and improved areas for picnicing and gathering, while preserving much of the park for passive recreation and exploration. Key Features t Signature splash pad t Winter recreation destination includes ice skating, hockey, snowshoeing, and sledding t Rentable, multi-purpose building features flexible classroom space, kitchen facilities, warming house, restrooms (open sunrise to sunset), and changing rooms t Stormwater demonstration feature & shoreline buffer plantings in partnership with the watershed district Sledding Area J3, Attachment 2 Packet Page Number 90 of 147 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, Economic Development Coordinator DuWayne Konewko, Environmental & Economic Development Department Director DATE: February 21, 2017 SUBJECT: Consider Approval of Proposal to Enter Into Contract with HKGi for Comprehensive Planning Services Introduction Every 10 years, all Twin Cities metro communities are required to update its comprehensive plan to ensure compatibility with the plans adopted by the Metropolitan Council. Chapters and areas of focus include land use, housing, sustainability, parks, natural resources, transportation, historical resources, surface water and sanitary sewer. To that end, staff is requesting approval of a Planning Services Contract with HKGI in the amount of, but not-to-exceed, $107,100. Background At the November 28, 2016 workshop, staff provided the city council an outline on what is required to complete the comprehensive plan update. At the November 28, 2016 regular meeting, the city council approved a grant agreement with the Metropolitan Council for $32,000 to be used for the comprehensive plan update. Discussion Overview The city’s existing 2030 Comprehensive Plan was adopted on January 25, 2010. As required by state law, Maplewood must update its comprehensive plan to meet policies established by the Metropolitan Council’s Thrive MSP 2040 policy plans. The city actually began this process when it adopted the Maplewood Parks System Plan in January of 2015. This parks plan replaced the chapter adopted with the comprehensive plan in 2010 and will be incorporated in the updated 2040 Comprehensive Plan. At the onset of the development of the parks plan the city issued a request for proposals so it could review bids from consultants who would lead the city through the parks planning process. After this rigorous review process, the city selected HKGi, a leading Twin Cities planning consulting firm. HKGi led a parks planning process that was focused on community input in which more than 800 Maplewood residents participated. HKGi also led a planning process that made sure to involve employees from the city’s J4 Packet Page Number 91 of 147 various departments and incorporated a task force made up of representatives from each of the city’s volunteer boards and commission. HKGi was also one of the firms that worked with the city starting in 2004 assisting with the planning efforts in the Gladstone neighborhood. A good portion of the work HKGi assisted the city with in developing the Gladstone Master Plan is what we have seen being implemented over the last few years. Staff is looking to continue the successful planning efforts established in the development of the parks plan and is recommending the city continue its working relationship with HKGi to complete the remaining areas of the required comprehensive plan update. HKGi’s work program, which is attached to this report, outlines its intentions to make citizen involvement and feedback the forefront of all the required planning processes. Also a Comprehensive Plan Steering Committee will be established which will again be made up of members from the city’s volunteer boards and commissions. Staff has made it clear to HKGi we expect citizen involvement to drive this comprehensive planning process. Community Engagement HKGi’s work plan proposes three phases throughout the plan to ensure citizen involvement is embedded into this plan. The three phases include:  Phase 1 - Inform and Listen  Phase 2 – Consult and Collaborate  Phase 3 – Report, Discuss, and Agree Each phase is defined and escribed in the attached work plan but the intent is for engagement to occur over the course of the plan update. HKGi has a proven track record of conducting community engagement in Maplewood and staff is excited to see what they can do for the city’s comprehensive plan. Work Plan Maplewood is required to submit its updated comprehensive plan to the Metropolitan Council for review by the end of 2018. Prior to this submittal, the city must allow affected and adjacent jurisdictions to review and comment on Maplewood’s plan for up to six months prior to Metropolitan Council submittal. HKGi is proposing a work plan what will last through the midway point of 2018. This work plan is divided into eight tasks. These eight tasks are highlighted below and also explained in the attached work program.  Task 1 - Organize the effort  Task 2 - Understand the context  Task 3 - Engagement Phase 1 - understand what is desired  Task 4 - Explore the possibilities  Task 5 - Update the plan elements  Task 6 - Engagement Phase 2 - consult and collaborate  Task 7 - Assemble the final plan and seek approvals (Engagement Phase 3)  Task 8 - Prepare plan for distribution and agency approvals J4 Packet Page Number 92 of 147 Budget Impact The city has budgeted $50,000 in 2017 (101-702) and intends to budget an additional $50,000 in 2018 for comprehensive planning purposes. This is augmented by the $32,000 grant the city is receiving from the Metropolitan Council. Recommendation Staff is recommending that the City Council accept the Comprehensive Planning Services Contract Proposal with HKGi in the amount of, but not-to-exceed, $107,100 and authorize the Mayor and City Manager to execute a contract with HKGi. Attachment 1. HKGi’s Proposal for 2040 Comprehensive Plan Update J4 Packet Page Number 93 of 147 Prepared by Hoisington Koegler Group Inc. February 17, 2017 ProPosal for 2040 ComPrehensive Plan UPdate maPlewood, minnesota J4, Attachment 1 Packet Page Number 94 of 147 Contents 01 Background InformatIon 2 02 QualIfIcatIons/resumes 4 03 understandIng + scope 12 04 proposed schedule + fee 25 05 relevant experIence 28 06 references 41 Comprehensive plan 2040 Columbia heights, minnesota 2040 Comprehensive plan Update proposalii J4, Attachment 1 Packet Page Number 95 of 147 February 17, 2017 DuWayne Konewko environmental and economic Development Director City of maplewood 1830 County road b east maplewood, mn 55109 re: hKgi proposal to provide Comprehensive planning services Dear mr. Konewko: on behalf of hoisington Koegler group, i am pleased to submit this proposal to assist the City of maplewood with preparation of its 2040 Comprehensive plan. as you know, hKgi has worked with the City on previous projects, most recently on the development of maplewood’s parks and recreation system plan, completed in 2015. We also worked with the City to create a redevelopment plan for the gladstone area. We are excited about the opportunity to work with the City once again and to build on our knowledge and experience working with City leadership, community members, and stakeholders. as with many communities in the twin Cities metropolitan area, the City of maplewood has experienced many changes since the last comprehensive plan was adopted, and more changes are likely on the horizon. the comprehensive planning process is the perfect opportunity for leaders and community members to take a look at the opportunities and challenges that lie ahead and establish a shared vision for maplewood and its future. much of our work continues to be in communities that, like maplewood, are fully developed and are now in the next stage of their evolution. We will be able to apply insights and lessons we’ve learned in those communities to the creation of plans and strategies that will encourage and guide continued growth, development, and redevelopment in maplewood. to enrich the City’s ability to create effective business development strategies, we have included britt palmberg as part of hKgi’s project team. britt, a recent addition to hKgi’s staff, brings more than ten years conducting market analysis and research throughout the midwest and the West to the project. his work will establish a strong economic foundation on which to build maplewood’s Comprehensive plan. Community engagement is another essential ingredient to creating successful comprehensive plans. effective and genuine community engagement has been a central component of hKgi’s planning work since the late 1980s. our community engagement approach includes a mix of online and in-person interaction opportunities that will be designed to involve a broad cross section of the community, including both residents and businesspeople. the proposal that follows includes our understanding of the project and a work program design to achieve the City’s objectives for the planning process. the proposal also identifies the experience and skills that hKgi’s staff member will bring to this project. if you have questions or would like to discuss our qualifications in more detail, please contact me at 612.252.7120 or mkoegler@hkgi.com. We look forward to hearing from you. sincerely, mark Koegler, asla, pla Ceo Hoisington Koegler Group Inc. landscape architecture planning urban Design 123 n. 3rd street, suite 100 minneapolis, mn 55401 612-338-0800 Collaborate listen explore Create hKgi believes that design, when inspired by the character of the people and the land, can create a unique and identifiable sense of community. Maplewood, Minnesota 1 J4, Attachment 1 Packet Page Number 96 of 147 01. BaCkgroUnd information Comprehensive anD DoWntoWn plans ChasKa, minnesota The Chaska 2030 Comprehensive Plan is a very easy to read document that clearly states the goals, objectives, policy and action items that are required to move the community forward. Kevin ringwald, aiCp Director of planning and Development Chaska, minnesota 2040 Comprehensive plan Update proposal2 J4, Attachment 1 Packet Page Number 97 of 147 For more than thirty years Hoisington Koegler Group (HKGi) has helped communities throughout the upper midwest create great places for people to live, work and play. hKgi’s planners and landscape architects have built a strong understanding of the issues communities face as they seek to grow, invest, and evolve. this understanding has been built by working with city leaders, learning about the needs of their stakeholders, crafting strategies to help them seize opportunities and address challenges, and producing tools to help them build and sustain great places. by combining this experience and knowledge with creativity, technical expertise, strong leadership, and passion for their work, hKgi’s professionals deliver innovative yet efficient solutions that prepare communities for the future. in addition to planning, landscape architecture, and urban design, hKgi also offers economic analysis services, allowing the firm to more fully integrate market and economic information into the planning process. hKgi’s planning and design approach is built around four core principles: Collaborate Creating great places requires people working together to achieve a common vision. hKgi’s most successful projects integrate our technical and creative expertise with the insight and skills of our clients and stakeholders. listen Clients and stakeholders have valuable knowledge about the places in which they live, work, and play. their input provides the foundation for our work, and as we collect their ideas we build support for the projects that emerge from the planning process. explore our ability to explore potential opportunities and strategies with clients and communities is fundamental to our work. the best solutions emerge through exploration, and in the process communities develop a greater understanding of the challenges they face and the strategies that can lead them forward. Create We strive to develop plans and designs that produce positive results for our clients. Whether that means we provide guidance during the development process, or we lead the community through the planning process, our objective is the same: to create great places that enrich people’s lives. Hoisington Koegler Group Inc. 123 North Third Street Suite 100 Minneapolis, Minnesota 55401 p: 612.338.0800 f: 612.338.6838 w: www.hkgi.com Est. 1982 Principals: » Mark Koegler, ASLA, CEO » Paul Paige, PLA, President » Brad Scheib, AICP, Vice President » Bryan Harjes, PLA, LEED AP, Vice President Associates: » Jeff McMenimen, PLA »Rita Trapp, AICP Staff: » 8 Licensed Landscape Architects » 6 Certified Planners » 2 Landscape Designers » 1 Planner in Training » 1 Communications Staff Services: » Comprehensive Planning » Public Participation » Market Studies and Analysis » Economic Development Planning » Landscape Architecture » Urban Design » Park Planning and Design » Greenway Planning » Bikeway and Trail Planning » Streetscape Design » Downtown Planning » Commercial Area Revitalization » Transit Oriented Development » Corridor Studies » Schematic & Site Design » Strategic Planning » Zoning Ordinance » Environmental Review BaCkgroUnd information Maplewood, Minnesota 3 J4, Attachment 1 Packet Page Number 98 of 147 Comprehensive plan ironWooD, miChigan apa awards review Jury We were most impressed with the user-friendly nature of this plan. The use of “spark plans,” economic gardening and visioning via postcards from the future were outstanding concepts. 02. QUalifiC ations/resUmes 2040 Comprehensive plan Update proposal4 J4, Attachment 1 Packet Page Number 99 of 147 QUalifiCations the role each staff member will play on the project is outlined below. more detailed resumes are included on the pages that follow. Mark Koegler, asla, pla, will serve as principal in Charge for the maplewood Comprehensive plan update. in this role mark will provide quality control oversight as well as overall project guidance and leadership. he will also play an important role in the development of key implementation strategies that will help the City achieve the community’s vision for the future. mark is the Ceo of hKgi and he brings more than four decades of leadership experience to this project. his ability to build consensus amongst different segments of the community has been one of the hallmarks of his career, and his work focuses on providing communities with creative yet feasible plans that generate results. his leadership on this project will help ensure that the 2040 Comprehensive plan update will be a useful tool that inspires the community and guides the City’s future decision-making. Rita Trapp, aiCp, leeD ap, will serve as the project manager for maplewood’s 2040 Comprehensive plan update. in this role rita will oversee and coordinate the day-to- day operation of the project. she will lead the community engagement effort and will also serve as the lead planner, particularly for the resiliency, housing, parks, trails and open space, and implementation components of the plan. rita is an associate with hKgi and brings fourteen years of community planning experience to this project. her experience covers a broad range of planning areas including comprehensive planning, parks and recreation system planning, land use and redevelopment planning, zoning and regulatory tools development, active living initiatives, economic development and grant writing. she has also served as consulting municipal planner for several minnesota communities during her career, experience that provides her with important insights into the role that comprehensive plans play in the day-to-day operations of municipal planning departments. Finally, rita is familiar with the maplewood community through her work on the City’s park and recreation master plan, completed in 2015. Britt Palmberg, aiCp, will be responsible for incorporating economic competitiveness initiatives and information into maplewood’s 2040 Comprehensive plan. in particular, he will contribute to the development of the housing, land use, and implementation chapters. britt brings ten years of experience as a market analyst and planner. he is a recent addition to hKgi’s staff, and he is currently providing similar economic development planning services to several other projects in the twin Cities. he has also conducted market analyses and created economic development strategies for projects throughout the midwest and the West and will bring valuable knowledge about local, regional, and national trends to this project. Jesse Thornsen, aiCp, leeD green assoc., will provide planning services throughout the entire project and will be especially involved in development of the land use and resiliency chapters. Jesse comes to hKgi from the houston galveston area Council where he contributed to a variety of planning projects, and his strong graphic design skills will contribute to the development of an attractive, user-friendly document. Jess Vetrano will provide planning support throughout the project and will make important contributions to the community engagement and the parks, trails and open space efforts. Jess will provide graphic design leadership to the team, ensuring that meeting and report materials are attractive and communicate clearly. Jess is also familiar with maplewood through her support work on the 2014 parks and recreation master plan. Maplewood, Minnesota 5 J4, Attachment 1 Packet Page Number 100 of 147 QUalifiCations Comprehensive Plan Elements - HKGi Responsibility Comprehensive Plan Elements - Integrated from Other Sources Mark koegler PrinciPal in charge rita traPP Project Manager city of MaPlewood city council, planning and Zoning commission, city staff coMPrehensive Plan review coMMittee coMMunity MeMbers and stakeholders coMMunity engageMent rita trapp Jess vetrano natural resources housing rita trapp Britt palmberg transPortation econoMic coMPetitiveness Britt palmberg resiliency rita trapp Jesse thornsen surface water land use Jesse thornsen Britt palmberg sanitary sewer Parks, trails & oPen sPace rita trapp Jess vetrano historical resources iMPleMentation mark koegler rita trapp city of MaPlewood 2040 coMPrehensive Plan uPdate 2040 Comprehensive plan Update proposal6 J4, Attachment 1 Packet Page Number 101 of 147 resUmes <Align image to this guide Comprehensive and Land Use Planning Experience » Comprehensive plan | arden hills, mn » 2040 Comprehensive plan update | burnsville, mn » Comprehensive plan (3) | Chanhassen, mn » 2040 Comprehensive plan | Columbia heights, mn » 2040 Comprehensive plan | eagan, mn » Comprehensive plan | Fridley, mn » Comprehensive plan (2) | hopkins, mn » Comprehensive plan | inver grove heights, mn » Comprehensive plan | mound, mn » Comprehensive plan | northfield, mn » Comprehensive plan | richfield, mn » Comprehensive plan | roseville, mn » 2040 Comprehensive plan | Woodbury, mn Neighborhood and Redevelopment Planning Experience » Commuter rail transit village plan | anoka, mn »industrial park redevelopment study | Columbia heights, mn »shady oak road redevelopment plan | hopkins, mn »excelsior boulevard streetscape plan | hopkins, mn »east end land use and transit analysis/toD study | hopkins, mn »merle hay road gateway master plan | Johnston, ia » Downtown east/north loop master plan | minneapolis, mn »bassett Creek valley redevelopment master plan | minneapolis, mn »glen lake village Center study | minnetonka, mn »highway 7 & 101 village Center study | minnetonka, mn »glen lake neighborhood master plan | minnetonka, mn »minnetonka boulevard/th 101 neighborhood master plan | minnetonka, mn Years of Experience: 42 Education »b.s. landscape architecture - iowa state university »business administration - university of st. thomas Registration »minnesota landscape architect license #15707 Memberships and Affiliations »american society of landscape architects »american planning association »international association for public participation (iap2-usa) »sensible land use Coalition, past president and board member »minnesota Design team, team member and team leader »minnesota state Designer selection board, vice Chair Awards » 2015 aCeC-mn engineering excellence grand award - Designing a City for Zero Discharge, Inver Grove Heights, MN » 2014 apa-ia innovation in economic planning and Development award - Merle Hay Road Gateway Redevelopment Master Plan, Johnston, IA mark Koegler is a community planner and landscape architect with a wealth of experience in both the private and public sectors. mark is recognized across the planning field for his leadership skills and for his expertise as a public communicator and facilitator. because of his ability to establish trust amongst groups with different interests, mark has been able to achieve positive project outcomes through building public consensus and support. his communication and problem solving skills have been essential ingredients to the success of several of the region’s most challenging development projects. mark has also used his leadership skills to help develop or promote professional organizations such as the sensible land use Coalition (sluC) where he served as a past president. mark was instrumental in helping revitalize sluC, which brings together real estate developers, government planning staff, and planning consultants. the organization is now one of the most influential land use organizations in the twin Cities. mark koegler ASLA, PLA CEO | 612.252.7120 | mkoegler@hkgi.com Maplewood, Minnesota 7 J4, Attachment 1 Packet Page Number 102 of 147 resUmes <Align image to this guide Years of Experience: 13 Education »b.s., land use geography and economics, university of Wisconsin-eau Claire Registration »american institute of Certified planners - Cert. #021555 Memberships and Affiliations »american institute of Certified planners (aiCp) »accredited professional, leadership in energy and environmental Design (leeD) »professional Development officer (pDo) for minnesota Chapter, american planning association » Former secretary of board of Directors, minnesota Chapter, us green building Council »minnesota Design team, past Chair and co-leader of Walker and maple plain visits » Former vice Chair, planning Commission, vadnais heights, minnesota Awards » 2009 asla-mn honor award for planning and research - Saint Paul Park and Recreation Vision Plan rita blends strong technical planning with exceptional communication and management skills. she is an effective communicator, comfortable organizing input processes and facilitating both large and small group activities. With her strong writing skills she has assisted more than a dozen local government agencies secure over $9 million in grant funding. besides being a certified planner, rita is a leeD®-certified professional who incorporates sustainability issues into her planning work. she has led several active living initiatives including grant writing and administration as well as park and trail plan amendments. in addition to serving on project teams, rita has also provided general planning services to several communities, including providing day-to-day planning services for the City of mound for the past ten years. this planning experience, combined with her work drafting development and zoning codes and service on her local planning commission, means rita brings a thorough understanding of the ways in which policy and plans impact community development. Comprehensive Planning Experience » Comprehensive plan | burnsville, mn » Comprehensive plan | eagan, mn » Comprehensive plan | moorhead, mn » Comprehensive plan | mound, mn » Comprehensive plan | richfield, mn » Comprehensive plan | rogers, mn » Comprehensive plan | roseville, mn » Comprehensive plan | st. louis park, mn » Comprehensive plan | Woodbury, mn Parks and Recreation Planning Experience »park and recreation system master plan | Chanhassen, mn »parks and recreation system master plan | maplewood, mn »park and recreation master plan | rochester, mn Land Use and Redevelopment Planning Experience » Downtown market & planning study | osseo, mn »ne land use study | eagan, mn »ryan Companies - bassett Creek valley redevelopment plan | minneapolis, mn »highway Corridors transition study | shoreview, mn Zoning and Regulatory Tools Experience »unified Development Code | Winona, mn » Zoning and subdivision ordinance study | golden valley, mn » Zoning ordinance amendments | mound, mn Grant Writing Experience »ship grant Writing | anoka County, mn »eeCbg grant administration assistance | blaine, mn rita trapp, AICP, LEED AP® Associate | 612.252.7135 | rita@hkgi.com 2040 Comprehensive plan Update proposal8 J4, Attachment 1 Packet Page Number 103 of 147 resUmes <Align image to this guide Years of Experience: 10 Education »m.b.a., real estate and Finance - university of north Carolina, Chapel hill »master of City and regional planning - university of north Carolina, Chapel hill »b.a., economics - northwestern university, evanston, illinois Certification »american institute of Certified planners Memberships/Affiliations »urban land institute (uli) » Center for real estate Development »american planning association »national association of industrial and office properties Awards »2013 Central states asla honor award - midtown neighborhood plan; Wichita, Kansas britt joins hKgi after ten years with a planning and design firm in Denver, Colorado, where as a project manager, planner, and market analyst he led a variety of comprehensive, redevelopment, and growth area planning projects throughout the midwest and West. over the last year he managed the completion of a new comprehensive plan for the community of grain valley, missouri, and a new community visioning plan for grand island, nebraska. in addition, britt also provided Development services leadership, typically conducting economic and demographic analyses for comprehensive plans and economic development plans for various communities. Comprehensive Planning Experience » County-wide Comprehensive plan | Dakota County, mn » Comprehensive plan | eagan, mn » Comprehensive plan | inver grove heights, mn » Comprehensive plan | mound, mn » Comprehensive plan | new brighton, mn » Comprehensive plan | st. Francis, mn » Comprehensive plan | Waukee, ia Market and Economic Study Experience »east town small area plan | excelsior, mn » Cedar avenue transitway station area plans | eagan, mn » *southwest growth area plan | Chaska, mn » *upper harbor terminal redevelopment plan | minneapolis, mn » *eco business and industrial park economic study | northfield, mn » *envision shooks run | Colorado springs, Co » *economic Development plan | Cottonwood heights, ut » *lowry buckley master plan | Denver, Co » *englewood next steps study | englewood, Co » *south meridian Corridor plan | haysville, Ks » *river Crossing market study | liberty lakes, Wa » *Centerra residential market analysis | loveland, Co » *old sawmill District market study | missoula, mt » *great valley redevelopment | malvern, pa » *thornton health Care District market study | thornton, Co » *Downtown Wheaton market study | Wheaton, il Growth Area and Neighborhood Planning Experience » Downtown redevelopment master plan | st. Francis, mn » *Denargo market redevelopment | Denver, Co » *the grander vision | grand island, ne » *salt lake City rDa gateway District | salt lake City, ut » *alice’s road Corridor master plan | Waukee, ia *Project conducted for previous employer Britt Palmberg AICP Planner and Market Analyst | 612.252.7127 | britt@hkgi.com Maplewood, Minnesota 9 J4, Attachment 1 Packet Page Number 104 of 147 resUmes <Align image to this guide Jesse thornsen AICP, LEED Green Assoc. Planner Jesse is a certified planner and is a recent addition to hKgi’s staff who comes to the firm from the houston galveston area Council. his broad project experience includes comprehensive planning, transportation planning, roadway reconfiguration, master planning, subdivision platting, and planned development ordinance creation. Jesse brings a user-friendly approach to ensuring that streets and communities meet mobility and access needs while being safe, inviting, economically productive, and healthy. Jesse seeks to reduce the communication barriers between local government and community stakeholders through his ability to translate ideas, data, and processes into visually compelling graphics. Relevant Planning Experience » County-wide Comprehensive plan | Dakota County, mn » Comprehensive plan | greenfield, mn » Comprehensive plan | inver grove heights, mn »general planning services | lindström, mn » Downtown redevelopment plan | st. Francis, mn » *houston sunday streets mapping | houston, tX » *sh 146 Corridor subregional transportation initiative | baytown, tX » *houston bike plan | houston, tX » *us 290 value Capture study | houston region, tX » *h-gaC pedestrian evaluation tool | houston-galveston region, tX » *h-gaC bicycle and pedestrian Documentation | houston-galveston region, tX » *White oak village trail oriented Development | houston, tX » *sh 249 access management study | houston, tX » *West houston mobility study | houston, tX » *plan houston general plan | houston, tX » *parking variance application | houston, tX » *subdivision platting | houston, tX » *aliana master plan | richmond, tX » *the groves master plan | humble, tX » *imperial sugar land planned Development | sugar land, tX » *i-45 expansion Condemnation studies | Webster, tX » *habitat for humanity lakeside Website Development | sheboygan, Wi » *general planning services | port Washington, Wi » *Comprehensive plan | adair County, ia » *Comprehensive plan | Colo, ia *Project conducted for previous employer Years of Experience: 4 Education »b.s. Community and regional planning – iowa state university, 2012 Registration »american institute of Certified planners – Cert. #028951 »leeD green associate – Cert. #10733040 2040 Comprehensive plan Update proposal10 J4, Attachment 1 Packet Page Number 105 of 147 resUmes <Align image to this guide Years of Experience: 3 Education »b.D.a., architecture - university of minnesota, minneapolis, mn »b.s. urban studies - university of minnesota, minneapolis, mn »study abroad - aCCent international, rome, italy Jess has made significant contributions to the enrichment of hKgi’s graphic approach and community engagement techniques. her graphic design skills have expanded the firm’s ability to provide attractive, reader-friendly reports and meeting and public input materials that communicate clearly and inspire stakeholders to actively engage in the planning process. Jess is also skilled working in gis and typically provides mapping expertise for a variety of projects. Jess has also contributed her research and database management skills to the creation of a development database that contains precedent information for development Fars, use breakdowns, unit types, land use percentages, and other information. the database is an in-house resource that provides guidance for the preliminary form and function of planning efforts. With degrees in both architecture and urban studies, Jess is interested in master planning, urban design, and streetscape design. at the university of minnesota, she focused her senior project on the facility and infrastructure projects built for the olympic games, and the ways in which host cities have evolved around these projects in their post-game environments. Relevant Project Experience »auar update | Chanhassen, mn »parks and recreation system plan | Chanhassen, mn »athletic Facilities study | Chanhassen, mn »grant Writing | Dakota County, mn »parks and recreation system master plan | elk river, mn » Downtown/riverfront master plan | Fergus Falls, mn » Comprehensive plan | gaylord, mn » Comprehensive plan | le sueur, mn »parks and recreation system master plan | maplewood, mn » Comprehensive plan | mound, mn » Comprehensive plan | new brighton, mn »parks and recreation system plan | rochester, mn » Comprehensive plan | rochester, mn » Downtown master plan | st. Francis, mn »station area plans | st. louis park, mn » Downtown redevelopment plan | victoria, mn » Comprehensive plan | Waukee, ia »unified Development Code | Winona, mn »athletic Facilities study | Woodbury, mn » Comprehensive plan | Woodbury, mn Additional Project Experience » Douglas County Fairgrounds master plan | alexandria, mn »lake byllesby regional park master plan | Dakota County, mn » Cross City trail master plan | Duluth, mn » Woodland trails park master plan | elk river, mn Jess vetrano Planner | 612.252.7133 | jessica@hkgi.com Maplewood, Minnesota 11 J4, Attachment 1 Packet Page Number 106 of 147 03. Understanding + sCoPe Comprehensive plan st. louis parK, minnesota 2040 Comprehensive plan Update proposal12 J4, Attachment 1 Packet Page Number 107 of 147 Understanding + sCoPe Project Understanding and work Program the hKgi team has developed a work program for the Comprehensive plan update that builds from our experience working in maplewood as well as preparing plans for other developed twin Cities’ communities. the work program is based on the following key assumptions: This is an Update of the Current Plan maplewood’s current comprehensive plan was adopted in 2010. While information in the 2010 plan in some cases is still relevant, the City is seeking to update the plan, both in its content and in its format. Creating a plan that is more visually appealing, user friendly and with generous electronic links to direct content and related information will make this plan more accessible and usable than the current plan. the plan update will meet the required elements and process of the land planning act and the metropolitan Council. specifically, the plan will address the land use density and affordable housing goals and key implementation information such as zoning and other regulatory controls. Staff, Steering Committee, City Council, Planning Commission and other Boards and Commissions Involvement involvement from the staff, appointed officials, and elected officials is imperative to a successful planning process. our approach will be to have continual and ongoing communications with City staff. some of these interactions have been called out as key tasks in the work program. other interactions with staff will be informal phone and email communications between the consultant project manager and staff project manager. it is also expected that along with City staff, hKgi will regularly meet with the Comprehensive plan steering Committee who will oversee the planning process. We will also periodically provide updates to the City Council and planning Commission. additionally, City staff will meet with other City boards and commissions to keep them apprised of the process and from time to time, to seek feedback and direction on various ideas and initiatives. Transportation and Water Resources are Being Addressed Separately plans for the City’s infrastructure and transportation systems will be prepared separately as will the natural and historical resources sections of the plan. During the planning process, hKgi will conduct quarterly meetings of all of the project consultants to coordinate work efforts and to ensure uniformity of recommendations. the outcomes of these separate components will be integrated into the Comprehensive plan update by hKgi. An Emphasis on Specific Focus Areas and Strategic Actions that Result in Change people’s perceptions of communities are frequently formed by their exposure to major commercial corridors and areas of concentrated retail activities (maplewood mall). the maplewood Comprehensive plan update will focus on these community elements as part of the land use and transportation sections of the plan. Community Engagement is not a “One and Done” but Occurs in Three Phases over the Course of the Project public engagement for the Comprehensive plan will involve a steering Committee comprised of a cross-section of maplewood residents and community leaders. truly engaging the entire community in the plan update process, however, will require a HKGi’s award-winning Ironwood, Michigan Comprehensive Plan featured strong implementation strategies for each chapter (top) and included an implementation tracking tool (middle). HKGi’s Comprehensive Plan and Downtown Plan for Osseo established the foundation for downtown revitalization. New housing downtown (bottom) has spurred economic growth, and downtown Osseo was recently named one of the metropolitan area’s Great Places. HKGi develops plans that are designed to be put into action. Maplewood, Minnesota 13 J4, Attachment 1 Packet Page Number 108 of 147 much more significant commitment and effort. it will specifically need to consider all residents of the community. hKgi has extensive experience in community engagement and in conducting community engagement efforts in maplewood as part of the maplewood parks and recreation master plan as well as our work in the gladstone area. Despite our working knowledge of community engagement in maplewood, we feel that developing the right approach for community engagement associated with the Comprehensive plan needs to be developed collaboratively with City staff and community leaders. hKgi will bring a menu of approaches and strategies that have been proven to work in diverse communities on past and current comprehensive planning projects. We will begin by preparing a Community engagement plan that will guide the process. the plan will outline stakeholders, approaches, communications, purposes/objectives, and anticipated/desired outcomes of each phase of the work. the maplewood Comprehensive plan process will include community engagement in three phases. the level of effort associated with each of these phases of engagement will vary somewhat. We will begin the process with a robust stakeholder mapping exercise to identify all stakeholders including groups that often do not participate and have been under-represented in the past. We will collaboratively work with staff and community representatives to map stakeholders and strategize optimal ways to reach out and involve the various groups over the course of the project. the stakeholder engagement plan will identify stakeholder groups and key methods of contact. in order to be most effective, community engagement efforts need to go to locations where people have gathered. We will look at a range of opportunities including the following: »national night out » Wednesdays on Wakefield (WoW) »maplewood rotary Club » Kid City project »maplewood business Council (Quarterly meetings) »gladstone Community Center (youth and seniors) »maplewood nature Center »schools (isD 622 and 623) Phase 1 - Inform and Listen the first engagement phase will be the distribution of general information announcements that establish and communicate the study purpose/goals, planning process/methodologies, and project schedule and provide an opening for interested parties to raise questions, express levels of interest, express issues or concerns and identify values and priorities. this phase will provide the critical evaluation of current goals and policies to determine if changes are warranted. Key components of phase 1 will include: »establishment of a website to disseminate information and to maintain a database of interested stakeholders. »use of electronic outreach tools. online surveys and dissemination of other information using social pinpoint will be used to target specific aspects of the comprehensive plan elements as well as other questions focused on desired areas of input (i.e. goals and policies, housing, land use, etc.) »in person engagement is also part of phase one. efforts will include a series HKGi uses a variety of engaging activities and strategies to inspire community members and stakeholders to share their thoughts, concerns and ideas about the future of their communities. Understanding + sCoPe 2040 Comprehensive plan Update proposal14 J4, Attachment 1 Packet Page Number 109 of 147 of focus group meetings (topic based or geography based), and/or pop-up meetings where information is taken out to public events/places (i.e. a booth at a community event). Phase 2 – Consult and Collaborate phase 2 of the community engagement process will commence after we have completed a critical review of the community’s goals and polices, prepared technical analyses, preliminarily explored changes in land use, and established a framework for key action steps/strategies. the objective of phase 2 is to present potential changes to the comprehensive plan based on phase 1 input and technical analyses conducted by the consulting team. ideas, concepts, and alternatives will be presented in a way that enables residents and businesspeople to understand the ideas, genuinely establish a stake in the process, and ultimately, to embrace and support the plan. topics are likely to include where and how redevelopment should occur, strategies for economic development, strategies to continue to strengthen community housing, etc. the following represent the components of phase 2: »use the website to present information from phase 1 and create additional online tools such as social pinpoint to allow participants to weigh in on strategies, concepts, and ideas generated. » Coordination of in-person engagement (open house, focus groups, or pop-up event) to present concepts and ideas and to consult and collaborate with the community on strategies, concepts, and ideas. Phase 3 – Report, Discuss, and Agree this phase of community engagement will include a number of key objectives: reporting information about the draft plan; providing opportunities to discuss key elements; and seeking final consensus on the overall plan direction. the primary objective in this phase of engagement is to report the results of the planning process and to reach general consensus on plan directions. the following represents the components of phase 3: »use the project website to post draft materials and employ survey mechanisms (survey monkey) to seek public input and support. » Conduct public hearings. Understanding + sCoPe Maplewood, Minnesota 15 J4, Attachment 1 Packet Page Number 110 of 147 work scope task 1 - organize the effort the initial task involves the start-up efforts for the comprehensive plan update process. this task will include orienting the hKgi team and staff to the project objectives, issues, and opportunities as well as provide an understanding and expectation for key project communications and a plan for community engagement. Key sub-tasks include the following: 1.1 Conduct Kick-off Meeting with Staff the hKgi team will facilitate a 4 to 6 hour workshop with key City staff to officially kick-off the project. the following items will be part of the kick-off event: »issues and opportunities discussion. »review and establishment of detailed project schedule and milestones. »brainstorming and staff input into the community engagement process and plan. »review and establishment of communication process for information gathering and coordination/communication with relevant advisory boards and commissions and the City Council. »gathering of relevant background studies, reports, policies, ordinances, mapping data, and other relevant data sets. »tour of the community focusing on areas of change but also demonstrations of community successes. 1.2 Conduct Kick-off Meeting with the City Council, Planning Commission and Steering Committee very few of the current members of the City Council and planning Commission were involved in prior maplewood comprehensive plans. that same level of experience is also likely among the steering Committee members. accordingly, an initial kick-off meeting will be held to conduct a “maplewood Comprehensive planning 101”. the session will be designed to provide an orientation to comprehensive planning in general with a specific focus on maplewood’s current plan as well as the upcoming update. the session will include a review of the current plan, required comprehensive plan contents, the thrive 2040 initiative, maplewood’s system statement, the schedule for the update process and other pertinent information. 1.3 Collect Mapping Data Collect gis and CaD based mapping and data sets from all relevant sources (City staff and gis consultant). 1.4 Assemble Project Base Maps this will include basic parcel data, roadway network, planning and zoning, park system, trail network, infrastructure systems, neighborhood districts, tax increment or redevelopment district boundaries, and natural resource information. We will prepare a set of base maps that will be used over the course of the project. 1.5 Prepare Community Engagement Plan We will prepare a detailed community engagement plan that: »uses effective communication tools accessible to a broad and diverse audience. »engages community leaders and underserved populations. »ensures the community outreach strategies align with the sequence of project Understanding + sCoPe 2040 Comprehensive plan Update proposal16 J4, Attachment 1 Packet Page Number 111 of 147 tasks, including key decision points, so that input gathered can meaningfully inform the work products that are developed. »includes community-based events and activities in locales where maplewood residents and businesspersons typically gather, including community festivals. »includes faith communities such as the hmong american alliance Church and other groups to help identify and reach various project constituencies. »incorporates online community engagement platforms including, but not limited to, email broadcasts, project website, cable tv, and social media. »incorporates electronic outreach tools like social pinpoint and survey monkey. »specifically identifies the list of outreach efforts that will occur during the project. preparing the community engagement plan begins with a stakeholder mapping exercise. Working with City staff, we will jointly identify the full spectrum of project stakeholders. the identification of stakeholders will specifically focus on those who have been historically underrepresented including people in poverty, people of color, recent immigrants, non-english speakers and youth. having identified project stakeholders, we will prepare a detailed stakeholder engagement plan that includes the following components: »overall engagement goals. » Key issues for stakeholder consultation. »engagement objectives aligned directly with major project tasks and phases. »barriers to engagement and methods to overcome them. »methods and tools to attain the objectives. »establishment of a community engagement advisory group including community members who are affiliated with typically underrepresented populations. the advisory group will help structure and support the overall engagement effort and extend the reach to a broader group of stakeholders. »lead responsibility for engagement tasks. the community engagement plan will include a detailed schedule and will be maintained and adjusted as needed over the course of the project. a summary of community input will be continually assembled creating a detailed accounting of engagement activities and results throughout the planning process. 1.6 Establish Document Format hKgi will work with City staff to outline a new format for the Comprehensive plan update. the new plan will need to be more visually appealing and user friendly than the current plan and it will be designed to be viewed in both paper and electronic formats. accordingly, the document will include frequent links to related content and background material to allow readers to get more information on specific components of the plan if they desire. 1.7 Project Management and Coordination at the completion of this task, hKgi’s project manager will conduct a review of the completed task with the City’s project manager to confirm the task deliverables and to confirm schedule for the next task. 1.8 Steering Committee Meeting meet with the steering Committee to present the outcomes of task 1 and to receive feedback. task 1 sUmmary HKGi Deliverables: » Detailed project schedule and key milestones. »agenda and meeting summary notes. »project base mapping. » Community engagement plan. »new plan format template. Maplewood Staff Responsibilities: » Coordinate all steering Committee, City Council, and planning Commission meetings throughout the project including all meeting announcements, meeting locations, meeting minutes, required printing for meeting packets, and electronic distribution of all review materials. »provide copies (digital and/ or paper) of all relative studies, surveys and other documents that are required to support the planning process. »provide gis base information. » Coordination of kick-off activities including meeting space and leading the community tour. » Design and establish project website page. »posting and responses to all usage of social media throughout the project. »summaries of key input and information from social media throughout the project. Understanding + sCoPe Maplewood, Minnesota 17 J4, Attachment 1 Packet Page Number 112 of 147 task 2 - Understand the Context task 2 is focused on researching, analyzing, and communicating the local and regional context that may affect maplewood over the planning horizon. this task will include a physical analysis of the community as well as a policy analysis. in this task, we will fully review the regional policy plans and metropolitan system statement to ensure that we address all requirements of the land planning act. more importantly will be an analysis of the maplewood community with an eye towards where change may occur or where change should occur. task 2’s key subtasks include: 2.1 Evaluate the Current Plan as part of the effort to understand the aspects of the existing Comprehensive plan that need to be updated and enhanced, hKgi will collaborate with City staff to conduct a Comprehensive plan audit. the audit will explore and summarize the strengths and weaknesses of the current plan. the purpose of the Comprehensive plan audit is to: »understand the characteristics of the plan that have made it a useful tool. » Determine the elements of the plan that have not worked as well as expected. »identify plan elements and policies that continue to be relevant and effective. »obtain guidance on desired changes to the plan. 2.2 Evaluate Other Plans and Studies this will include both regional and local policy plans and studies that will affect maplewood. included in this task will be an update of existing demographic data and a look at how changing demographics might affect maplewood. 2.3 Analyze Existing Land Use and Change/Opportunity Areas We will evaluate existing land use using parcel data. We will work with staff to establish key redevelopment indicators and systematically apply those indicators using gis to identify areas where future change might be likely. 2.4 Prepare Economic/Employment/Market Profile the hKgi team will assemble a general profile of economic, employment and market conditions in maplewood focusing on major area employers, employment trends and economic trends and forecasts. market information will be used to help guide land use designations and recommendations for corridor improvements. 2.5 Prepare Background Report We will document findings in a format that follows the plan format template established in task 1. Key information from this report will be extracted to be used in a powerpoint presentation for use in subsequent engagement tasks. 2.6 Staff Workshop We will conduct one staff workshop in a charrette-like environment. at that workshop we will review initial findings and brainstorm potential redevelopment areas and strategic actions that might be carried forward in the Comprehensive plan. 2.7 Steering Committee Meeting meet with the steering Committee to present the outcomes of task 2 and to receive feedback and direction. task 2 sUmmary HKGi Deliverables: »report that documents existing conditions, plan directions, issues, and opportunities. »maps and datasets highlighting change and opportunity areas. »summaries of the staff workshop and steering Committee meeting. Maplewood Staff Responsibilities: »participation in the evaluation of current plan. Understanding + sCoPe 2040 Comprehensive plan Update proposal18 J4, Attachment 1 Packet Page Number 113 of 147 2.8 Project Management and Coordination at the completion of this task, hKgi’s project manager will conduct a review of the completed task with the City’s project manager to confirm the task deliverables and to confirm schedule for the next task. task 3 - engagement Phase i - Understand what is desired task 3 is the first significant part of the community engagement process. phase i of the community engagement effort will have two primary purposes. First, we will use it to communicate the project to the community: the “what”, “why”, and “how” of the Comprehensive plan update. secondly, we will use this phase to test and validate or refine the goals and policies in the current plan. the exact approach and means of engagement will be defined in the community engagement plan prepared as part of task 1. as part of this task, the consultant team will facilitate online engagement and in-person, face to face engagement. Key subtasks will likely include: 3.1 Prepare Engagement Materials engagement materials will include presentation slides, boards, survey mechanisms, press releases and invitations. information will be prepared for online engagement resources and in-person meetings. hKgi will prepare brief articles about the Comprehensive plan for placement in maplewood’s monthly newsletter. 3.2 Preparation of Online and Social Media Materials use the online survey within social pinpoint to conduct a community survey specific to the comprehensive plan elements and including targeted questions focused on desired areas of input (i.e. vision/guiding principles, housing, economic development, natural resources, redevelopment, etc.). social pinpoint allows participants from throughout the community to provide interactive input concerning their wishes and desires for different geographies within the community, at key times in the planning process. We will also work with the City’s communication staff to produce a video focusing on the introductory phase of the comprehensive plan process. the video segment will be posted on the project website. and finally, hKgi will prepare materials for use by the City in reaching out to interested parties via Facebook and twitter. 3.3 Facilitation of In-person Engagement Process Details of the in-person engagement effort will be established in the community engagement plan but it will generally include the following: »pop up meetings (3) at community events and gatherings. »maplewood business Council (1 meeting). » Focus group meetings (3). 3.4 Summary and Recap of Engagement prepare a memorandum summarizing the phase 1 community engagement. 3.5 Project Management and Communications at the completion of this task, hKgi’s project manager will conduct a review of the completed task with the City’s project manager to confirm the task deliverables and to confirm schedule for the next task. task 3 sUmmary HKGi Deliverables »engagement materials. » Facilitation of meetings. »summary report of outcomes (powerpoint slides and report in plan report template to be appended to community engagement plan). Maplewood Staff Responsibilities: »securing space and making arrangements for all community engagement sessions throughout the project. »participation in focus group sessions. » Distribution of all materials via social media. Understanding + sCoPe Maplewood, Minnesota 19 J4, Attachment 1 Packet Page Number 114 of 147 task 4 - explore the Possibilities this step in the planning process builds on the information resulting from the previous tasks. the understanding of what exists and the identification of issues sets directions for the future. in this part of the process, hKgi will work with the City to define options for future growth, development and redevelopment, open space systems and community connectivity. these options will contain the details needed to address the issues and evaluate the implications of each option while exploring land use, housing, economic development, sustainability, active living and open space options and developing supporting plan elements and policy directions. 4.1 Conduct Staff Meeting meet with staff to discuss findings from community input and identify focus area directions and opportunities. 4.2 Prepare Preliminary Concept Alternatives and Approaches building off of what was learned through the process to date, hKgi staff will develop a series of broad system diagrams (city wide) and more refined set of sketches and vignettes for focus areas and major commercial corridors. these sketches and vignettes will articulate possible directions and applications of the goals and policies as well as best management practices and policies. 4.3 Conduct Full-day Design Workshop/Charrette this workshop/charrette will be with City staff to refine, evaluate and agree on preferred options emerging from task 4.2. 4.4 Quantify Impacts on 2040 Population, Household, Employment and Development Projections this task will rely on metropolitan Council population, employment and household projections as a basis. an evaluation of future opportunities for development/ redevelopment will provide a check for the projections. 4.5 Prepare Summary of the Preferred Options for Key Areas of the Community this summary will be prepared in a manner that will serve as content for the updated Comprehensive plan. 4.6 Steering Committee Meeting meet with the steering Committee to present the outcomes of task 4 and to receive feedback and direction. 4.7 Conduct Meeting with the Planning Commission this meeting will be to provide an update to the planning Commission on project directions and status. 4.8 Conduct Meeting with the City Council this meeting will provide an update to the City Council on project directions and status. materials for this meeting can also be used by City staff as appropriate to provide information for other boards and commissions. task 4 sUmmary HKGi Deliverables »agendas and presentation materials and summaries for all meetings. » Facilitation of design workshop/ charrette. »summary of options and preferred direction for focus areas, commercial corridors and key issues. Maplewood Staff Responsibilities: »participation in workshop/ charrette. Understanding + sCoPe 2040 Comprehensive plan Update proposal20 J4, Attachment 1 Packet Page Number 115 of 147 4.9 Project Management and Coordination at the completion of this task, hKgi’s project manager will conduct a review of the completed task with the City’s project manager to confirm the task deliverables and to confirm schedule for the next task task 5 - Update the Plan elements hKgi will use the information gained during the previous tasks to update the various sections of the Comprehensive plan document. in addition, hKgi will coordinate with other maplewood Departments to ensure that the updates anticipated for the transportation, natural resources and water resources sections of the plan are aligned with the rest of the Comprehensive plan chapters. the result of task 5 will be a first draft Comprehensive plan suitable for review by staff and elected and appointed officials. subtasks include: 5.1 Prepare Draft #1 of the Plan hKgi will assemble a first draft version of the sections of the Comprehensive plan including the following chapters: 1. introduction 2. Community profile 3. resiliency (sustainability) 4. housing 5. land use 6. parks, trails and open space 7. natural resources (hKgi will incorporate the work of other consultants) 8. transportation (hKgi will incorporate the work of other consultants) 9. historical resources (hKgi will incorporate the work of other consultants or city staff) 10. surface Water (hKgi will incorporate the work of other consultants) 11. sanitary sewer (hKgi will incorporate the work of other consultants) each section will address issues, goals and policies. each element will be comprised of a general narrative describing the plan’s direction, photos and diagrams illustrating concepts, ideas or principles, and maps highlighting plan elements and policy initiatives providing critical direction for decision making. Draft chapters will include implementation recommendations and strategies that clearly specify short, medium, and long term initiatives and priorities over the next ten years for the City to realize the vision established in the Comprehensive plan. 5.2 Review Draft Elements with Staff During task 5, up to three meetings with City staff are planned to review draft plan elements prior to assembling the plan for subsequent review. 5.3 Make Revisions to Draft Elements one set of revisions will be made to the draft elements based on staff comments. 5.4 Present Plan Sections in Draft Form to the Steering Committee task 5 includes up to four study meetings with the steering Committee to review the draft document and to provide hands-on feedback. Detailed agendas will be established by hKgi prior to the meetings. Understanding + sCoPe Maplewood, Minnesota 21 J4, Attachment 1 Packet Page Number 116 of 147 5.5 Present Plan Sections in Draft Form to the Planning Commission task 5 includes one study meeting with the planning Commission to review the draft document. Detailed agendas will be established by hKgi prior to the meeting. plan summaries will be made available for review by other advisory commissions. 5.6 Present Plan Sections in Draft Form to the City Council task 5 includes one study meeting with the City Council to review the draft document. Detailed agendas will be established by hKgi prior to the meeting. 5.7 Project Management and Coordination at the completion of this task, hKgi’s project manager will conduct a review of the completed task with the City’s project manager to confirm the task deliverables and to confirm schedule for the next task. task 6 - engagement Phase 2 - Consult and Collaborate once we have completed tasks 4 and 5, phase 2 of the community engagement process will commence. at this point in the process, we will have completed an initial draft of the Comprehensive plan document. the objective of phase 2 community engagement is to present potential changes to the Comprehensive plan. Key steps in this process will follow the stakeholder engagement plan outlined in task 1. Key sub-tasks include: 6.1 Update Online Materials use the project website to post draft materials and to provide an online survey mechanism (through social pinpoint) to gauge public support for the preferred direction of the Comprehensive plan including feedback concerning various plan elements (land use, housing, parks, economic development, etc.). We will also work with the City’s communication staff to produce a second video focusing on the mid-point phase of the comprehensive plan process. the video segment will be posted on the project website. hKgi will also prepare materials for use by the City in reaching out to interested parties via Facebook and twitter. 6.2 Prepare Project Update Summary prepare project update summary materials in written form for use by City staff in newsletters, email blasts and/or media releases. 6.3 Facilitation of In-person Engagement Process Details of the in-person engagement effort will be established in the community engagement plan but it will generally include the following: »pop up meetings (3) at community events and gatherings. »maplewood business Council (1 meeting). » Focus group meetings (3). » Community open houses (2). task 6 sUmmary HKGi Deliverables »engagement/presentation materials. »phase 2 video. » Facilitation of meetings. »summary report of outcomes (powerpoint slides and report in plan report template to be appended to community engagement plan). Maplewood Staff Responsibilities: »update the project website. »participate in the in-person engagement. task 5 sUmmary HKGi Deliverables »agendas and presentation materials for all review meetings. »one digital and one original copy of draft plan. »powerpoint presentation summary of the draft plan. Maplewood Staff Responsibilities: »review of all draft materials. »participation in staff review meetings. Understanding + sCoPe 2040 Comprehensive plan Update proposal22 J4, Attachment 1 Packet Page Number 117 of 147 6.4 Summary and Recap of Engagement prepare a memorandum summarizing the phase 2 community engagement. 6.5 Project Management and Coordination at the completion of this task, hKgi’s project manager will conduct a review of the completed task with the City’s project manager to confirm the task deliverables and to confirm schedule for the next task task 7 - assemble the final Plan and seek approvals (engagement Phase 3) the hKgi team will refine the maplewood Comprehensive plan based on input from the community, the staff review, and input from the steering Committee, planning Commission and City Council to create a final draft of the document. having completed the final draft of the Comprehensive plan, hKgi will facilitate phase 3 of the community engagement plan and undertake a formal review and approval process with the planning Commission and the City Council. phase 3 of the community engagement is expected to be primarily an electronic outreach effort with some in-person engagement opportunities. We will meet with the maplewood business Council (1 meeting) and prepare articles for the monthly newsletter and materials for distribution via social media. subtasks of task 7 include: 7.1 Assemble Final Draft Comprehensive Plan this task includes a summary presentation and posting of the draft online for public comment. 7.2 Steering Committee Meeting present the plan to the steering Committee: one meeting. 7.3 Planning Commission Public Hearing Conduct planning Commission public hearing. hKgi will facilitate the formal public hearing in front of the planning Commission: one meeting. 7.4 City Council Meeting/Public Hearing Conduct City Council meeting/public hearing. this task will include the presentation of the final draft plan to the City Council to authorize distribution of the Comprehensive plan: one meeting. 7.5 Project Management and Coordination at the completion of this task, hKgi’s project manager will conduct a review of the completed task with the City’s project manager to confirm the task deliverables and to confirm schedule for the next task task 7 sUmmary HKGi Deliverables »one digital and one original copy of the Final Draft of the Comprehensive plan and technical Documentation. »executive summary designed for public communication. »participation in planning Commission public hearing and City Council meeting/hearing review. Maplewood Staff Responsibilities: »posting of Final Draft online. Understanding + sCoPe Maplewood, Minnesota 23 J4, Attachment 1 Packet Page Number 118 of 147 task 8 sUmmary HKGi Deliverables » Final Comprehensive plan and appendices (digital copy). » Complete submittal Forms for use by City staff in submitting the plan through on-line portal for metropolitan Council review. »all project files in digital form. Maplewood Staff Responsibilities: »submission of Comprehensive plan draft and any supporting materials to adjacent and affected jurisdictions for review. »submittal of the updated Comprehensive plan through the on-line portal for metropolitan Council review. task 8 - Prepare Plan for distribution and agency approvals the metropolitan land planning act requires plans to be submitted through a formal process. this task entails fulfilling those requirements. subtasks include: 8.1 Assemble final Comprehensive Plan, and Appendices prepare electronic version of final (Draft) Comprehensive plan. 8.2 Review by Adjacent and Affected Jurisdictions provide materials to City staff for required review. 8.3 Online Submittal Complete submittal Forms for metropolitan Council through online portal. 8.4 Address Comments and Prepare Final Plan the formal review process may result in comments from the metropolitan Council and adjacent units of government. hKgi will work with staff to prepare required responses to those comments and make one set of revisions based on agency comments. Understanding + sCoPe 2040 Comprehensive plan Update proposal24 J4, Attachment 1 Packet Page Number 119 of 147 04. ProPosed sChedUle + fee Comprehensive plan riChFielD, minnesota Maplewood, Minnesota 25 J4, Attachment 1 Packet Page Number 120 of 147 TASK APR MAY JUN JUL AUG SEP OCT NOV DEC JAN ‘18 FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Task 1 - Organize the Effort Task 2 - Understand the Context Task 3 - Engagement Phase 1 - Understand What is Desired Task 4 - Explore the Possibilities Task 5 - Update the Plan Elements Task 6 - Engagement Phase 2 - Consult and Collaborate Task 7 - Assemble the Final Plan and Seek Approvals (Engagement Phase 3) Task 8 - Prepare Plan for Distribution and Agency Approvals Meetings Staff Meeting/Workshop City Council Planning Commission Steering Committee Public Meetings/Focus Groups Online Outreach 2040 COMPREHENSIVE PLAN UPDATE PROPOSAL26 The schedule below is based on the approach and work plan outlined in the previous section and on the City’s desired schedule as documented in the RFP for this project. HKGi will work with the City to refine this schedule to best fit the needs of the project and the community. Joint Meeting One meeting with Staff during this interval to address comments from adjacent and affected jurisdictions PROPOSED SCHEDULE + FEE J4, Attachment 1Packet Page Number 121 of 147 fee Proposal our proposed fee is based on the work scope found earlier in this proposal, including the level of community engagement outlined in the scope. hKgi will work with City staff at the outset of the project to confirm the work scope and fee and make any revisions necessary to ensure the project meets the community’s needs. ProPosed sChedUle + fee task hours fees task 1 - organize the effort 110 $8,800 task 2 - understand the context 170 $14,800 task 3 - engagement phase 1 190 $13,400 task 4 - explore the possibilities 150 $12,200 task 5 - update the plan elements 250 $20,200 task 6 - engagement phase 2 220 $16,300 task 7 - assemble final plan and seek approvals 130 $8,400 task 8 - prepare plan for distibution and agency approval 110 $7,600 sub-total 1,330 $101,800 reimbursable expenses $5,300 total Proposed Budget $107,100 hkgi hourly rates hkgi principal $170-225/hr hkgi associate $115-165/hr hkgi senior professional $90–165/hr hkgi professional II $80-105/hr hkgi professional I $50–85/hr hkgi technical $40–65/hr secretarial $60/hr litigation services $200/hr testimony $285/hr incidental expenses mileage current federal rate/mile photocopying BW 15¢/page photocopying color $1.00/page outside printing actual cost large format scanning actual cost B/W Bond plots $5.00 each color Bond plots $20.00 each photo paper color plots $40.00 each hourly rates Maplewood, Minnesota 27 J4, Attachment 1 Packet Page Number 122 of 147 05. relevant exPerienCe reDevelopment master plan north saint paul, minnesota 2040 Comprehensive plan Update proposal28 J4, Attachment 1 Packet Page Number 123 of 147 relevant exPerienCe Planning experience a comprehensive plan is the primary tool communities use to direct and manage the ways in which they grow, develop and change. Comprehensive planning requires an ability to inspire community members to develop a shared vision for their community’s future, and then provide the leadership, expertise, and knowledge necessary to understand which strategies and priorities will best achieve that vision. For more than thirty years hKgi’s planners have helped communities assess their values, define their aspirations and reach consensus on actions and strategies to move them forward. We have talked with thousands of people, listening to them discuss what makes their communities special, what makes them function well, and what elements need improvement. We have also worked with hundreds of City staff members, commissioners, and elected officials in a variety of communities, from some of minnesota’s largest cities down to some of the smallest towns in minnesota, iowa, north Dakota, and michigan. We use the knowledge we have gained from our work with different communities and different constituencies to serve our clients and help them find the right mix of implementation strategies that work best for their unique communities. the pages that follow contain a small sampling of our community planning work. Experience Working with the Metropolitan Council hKgi has experience developing comprehensive plans that meet metropolitan Council planning requirements, and the firm is currently conducting several comprehensive plans and comprehensive park and recreation plans that will comply with thrive msp 2040 and the local planning handbook. in addition, rita trapp with hKgi has also provided guidance to metropolitan Council staff by serving on the local planning handbook Focus group and on a comprehensive plan training program steering committee. her experience and knowledge enhance hKgi’s capability to produce a plan that successfully meets the metropolitan Council’s comprehensive planning standards. Market Analysis and Economic Development enhancing a community’s ability to retain or improve its economic competitiveness is one of the most significant benefits that comprehensive planning can provide. hKgi is uniquely positioned to provide the City of maplewood with strategic planning in the area of economic development. britt palmberg has been conducting market-related research and analysis and economic development-related strategic planning throughout the midwest and the West for a decade. his training in both planning and real estate/finance has provided him with an understanding of how communities can use planning initiatives to become more economically robust, and his experience conducting dozens of economic development plans across the country has provided him with a broad range of data, best practices, and strategies that he can use to help maplewood develop plans for its future economic growth. Maplewood, Minnesota 29 J4, Attachment 1 Packet Page Number 124 of 147 < For full cutsheet, align sidebar to this guide relevant exPerienCe gladstone redevelopment master Plan & Zoning ordinance Maplewood, Minnesota a number of characteristics distinguish gladstone from other areas in the twin Cities: a traffic roundabout manages traffic congestion on two major streets; the gladstone savanna lies at the heart of the project area; and two major state trails, the gateway and vento trails, provide the neighborhood with incredible connectivity. these extraordinary elements, however, are underutilized in terms of contributing to the creation of a strong, cohesive neighborhood character. the master plan developed by hKgi uses these qualities as a solid foundation for creating an attractive neighborhood. through the extensive public participation process that hKgi designed and facilitated, community members stated their desire for planners to focus on preserving ecological systems; walkability; maintaining the amount of open space; and “pushing the envelope” with planning concepts. as a result, hKgi and the City explored innovative concepts such as woonerfs, pedestrian streets, rain water gardens, green roofs, and pervious pavement. Following the City’s adoption of the master plan, hKgi developed the gladstone Form-based District to implement the plan’s vision and goals by providing the regulatory structure to more clearly articulate and achieve the desired development pattern and character of uses within this redevelopment area. this district consists of three neighborhood sub-districts and an open space sub-district. the code establishes desired site and building standards, sustainable design guidelines, density incentives, as well as permitted uses. The Gladstone Savanna concept is at the heart of the development; the Gateway and Vento trails intersect near the Savanna 2040 Comprehensive plan Update proposal30 J4, Attachment 1 Packet Page Number 125 of 147 < For full cutsheet, align sidebar to this guide relevant exPerienCe HKGi’s signature park concept (top) for one of Maplewood’s fully-developed districts links three existing parks including a redesigned Veteran’s Memorial Park (left). HKGi’s planners attended community events as part of the engagement effort. Park system Plan Maplewood, Minnesota hKgi’s park system plan for the City of maplewood will guide the community as its system matures and as its population demographics continue to evolve. extensive community engagement conducted by hKgi, including a statistically- valid community survey, indicated that taking care of the existing system is the top priority for community members, but changing demographics also indicate the need to accommodate new activities, such as tuj lub, pickleball, and disc golf for new populations. enhancing the City’s trail, greenway, and preserve network is also a community priority expressed in the plan. Development levels and maplewood’s unique boundaries presented hKgi’s planners with interesting challenges in trying to address community desires, particularly for a signature park in all sectors of the city. hKgi’s planners responded with a creative and resourceful signature park concept that links four central city open space/park facilities with a strong trail network. other priorities include ensuring all residents live within a 1/2 mile walk to a park, identifying new funding sources and placing special emphasis on renovation and replacement needs. Signature Park Concept Maplewood, Minnesota 31 J4, Attachment 1 Packet Page Number 126 of 147 < For full cutsheet, align sidebar to this guide relevant exPerienCe Comprehensive Plan St. Louis Park, Minnesota hKgi assisted the City of st. louis park with its 2030 Comprehensive plan update with primary responsibility for updating the land use plan, housing plan, and redevelopment plan chapters. the land use plan updates focused on creating a land use policy framework for the three lrt station areas, commercial corridors and nodes, industrial and business park areas, and improving neighborhoods’ quality of life. the housing plan provides a comprehensive housing assessment and analysis of projected needs and provides strategies and opportunities for adding more housing options in the city’s 35 neighborhoods. hKgi also addressed housing focus areas such as providing affordable, lifecycle, and senior housing, strategies to balance rental and ownership housing options and rehabilitation of the City’s housing stock. the redevelopment plan identifies potential redevelopment areas, including along major transportation and transit corridors. hKgi also conducted a public participation process intended to update the plan by neighborhood chapter of the Comprehensive plan. this chapter contains inventories and strategies for each of the city’s 35 neighborhoods, representing a significant collaborative effort between hKgi and the City. together hKgi and City planners designed and facilitated a public participation process to gain neighborhood input across the City. hKgi’s innovative, interactive neighborhood Features game solicited detailed information about residents’ thoughts about their neighborhoods. this public participation process proved successful at involving citizens and business owners in neighborhood planning. Environmental Stewardship 36 ComprehensivePlan Categories RL - Low Density Residential RM - Medium Density Residential RH - High Density Residential MX - Mixed Use COM - Commercial IND - Industrial OFC - Office BP - Business Park CIV - Civic PRK - Park and Open Space ROW - Right of Way RRR - Railroad 0 0.5 Miles IV. Why We Are A Livable Community B. Land Use Plan IV-B18 ComprehensivePlan 2030 Comprehensive Plan Land Use Map Environmental Stewardship 54 ComprehensivePlan IV. Why We Are A Livable Community C. Economic Development and Redevelopment IV-C11 ComprehensivePlan Major Transportation Improvements Southwest LRT Station Planning Areas Land Use and Redevelopment Study Areas Corridor Study Areas Redevelopment Study Areas 2040 Comprehensive plan Update proposal32 J4, Attachment 1 Packet Page Number 127 of 147 < For full cutsheet, align sidebar to this guide relevant exPerienCe Comprehensive Plan Roseville, Minnesota hKgi was retained by the City to lead the community through a significant update to roseville’s Comprehensive plan. hKgi used the imagine roseville 2025 vision to guide the community through the task of updating the Comprehensive plan’s goals and policies. a major focus of the plan’s update was to reorient the City’s business land use categories to provide form-based redevelopment guidance instead of the existing traffic- and use-based land use definitions. new commercial-oriented land use categories were created based on the various scales of customer markets, built form, and street types that exist across the City’s wide range of business areas– from a regional mall, to neighborhood commercial nodes. a new mixed-use category was also established to encourage a broader mix of complementary uses in large redevelopment areas. since environmental sustainability was identified as a top community priority, every chapter of the plan addresses relevant sustainable elements. the plan update was informed by an extensive community outreach and input effort, which was facilitated by hKgi, including 14 meetings with a 13-member project steering committee and two community-wide open houses. the final, streamlined Comprehensive plan was designed to be much more user-friendly than the earlier document, which had grown to a cumbersome 1,500+ pages, including numerous appendices. Maplewood, Minnesota 33 J4, Attachment 1 Packet Page Number 128 of 147 < For full cutsheet, align sidebar to this guide relevant exPerienCe Comprehensive Plan Richfield, Minnesota hKgi worked with the City of richfield to update its Comprehensive plan to provide guidance for land use, housing, transportation, parks, trails and public infrastructure for the next 20 years. the plan contains policies and programs targeting improvements to the quality of existing neighborhoods and business areas while promoting redevelopment in selected areas. one of the major issues identified during the plan update process was the need to significantly improve walking and biking connectivity within the community. richfield currently has sidewalks along just 25% of its streets. During the community engagement process for the plan update, richfield residents overwhelmingly expressed their desire for improvements to the City’s sidewalk and trail system as well as traffic calming improvements on certain streets. the City’s Comprehensive plan was updated with a planning framework, initiatives, goals and strategies that focus on enhancing connectivity in the community, particularly for walking and biking. ComprehensivePlan Update city Richfieldof legend:richfield minnesotaPlanning Framework Land Use and Community Facilities4 Richfield Comprehensive Plan 4-15richfield minnesotaComprehensivePlan Update city Richfieldof 3rd Ave SE 75th St E 68th St Elliot Ave SE 74th StIrving Ave SW 74th St E 72nd St 11th Ave SE 71st St W 77th St E 77th St2nd Ave SW 73rd St 18th Ave S5th Ave SW 61st S t W 75th St E 78th StStevens Ave S14th Ave SGrand Ave SE 63rd St Southtown Dr W 69th St W 70 1/2th St Garfield Ave SBloomington Ave SRussell Ave SCedar Ave SE 67th StClinton Ave SE 73rd St E 65th St 4th Ave SW 68th St W 63rd St Heritage Dr E 69th St E 76th StPortland Ave SForest Dr La k e s h o r e D r L o r e n D r Sheridan Ave SE 66th St E 64th St E 70th St W 64th St Apple LaW 64 1/2th St Fe r n D r Diagonal Blvd494 35W 35W 77 7777Nicollet AveNicollet AvePenn AvePenn AveW 76th St W 76th StPenn AveW 66th St W 66th St W 70th St 494 Ly n d a l e LyndalePortland AveAugsburg AveLongfellow Ave SE 73rd Ave S Frontage RdW 65 1/2th St Bob LaOliver Ave SXerxes Ave SHarriet Ave SKnox Ave SAldrich Ave SW 68th St W 74th St E 73rd St Knox Ave SE 64th St W 67th St E 62nd St Colfax Ave SRussell Ave SW 77th St W 64th St Washburn Ave SPark Ave SW 76 1/2th StColumbus Ave SSheridan Ave SW Pleasant Ave S1st Ave SPillsbury Ave SVincent Ave S10th Ave SW 69th St 16th Ave SW 63rd St Blaisdell Ave SE 69th St E 63rd St E 71st St 11th Ave SGirard Ave SW 67th St Grand Ave SVincent Ave S5th Ave S18th Ave SFremont Ave S14th Ave SClinton Ave SW 71st St W 67th St Logan Ave SThomas Ave S2nd Ave S15th Ave SWentworth Ave SW 72nd St Girard Ave SOakland Ave SWentworth Ave SWentworth Ave SE 78th StJames Ave S13th Ave SE 62nd St Xerxes Ave SWashburn Ave S17th Ave SLogan Ave SPillsbury Ave SE 78th StChicago Ave SE 71st St E 69th St Blaisdell Ave S1st Ave SDupont Ave SNewton Ave SW 77th St 16th Ave SStevens Ave S4th Ave SW 65th St Thomas Ave SJames Ave SGrand Ave SE 72nd St 15th Ave SE 74th St 5th Ave SUpton Ave SW 65th St Morgan Ave SE Pleasant Ave S6262 Veterans Taft Richfield Roosevelt Donaldson Augsburg Adams Christian Monroe Lincoln Nicollet Sheridan Jefferson Heredia Washington Wilson Pond Madison Garfield Fairwood Wood Lake Low Density Residential Medium Density Residential Medium-High Density Residential High Density Residential High Density Residential / Office Neighborhood Commercial Community Commercial Community Commercial / Office Regional Commercial Regional Commercial / Office Mixed Use Office Institutional Park Open Water / Wetland Future Land Use Plan - 2030 Proposed Mixed Use - Penn Avenue Figure 4.8 2030 Future Land Use Plan ComprehensivePlan Update city Richfieldof Planning Initiatives - Parks Element Examples of security measures richfield minnesotaHow can Richfield enhance the feeling of security in the City parks? Security Options: Trail and park lighting Emergency phones Mounted park and trail patrols Bike patrols Park fencing CPTED - Crime Prevention Through Environmental Design Others • • • • • • • What should the future priorities be for park and recreation facilities in Richfield? Trails in parks or between parks Sidewalks to parks Skateboard parks Dog exercise areas Improve use of park buildings Renovate mini-golf Soccer/LaCrosse fields Softball fields Performing arts amphitheater Gymnasiums Disc golf course Community gardens Archery range New community center Others? The Future Land Use Plan (top left) emerged from the development of a Future Framework concept (bottom left). Community members provided input on a variety of topics, including redevelopment and parks (above) throughout the planning process. 2040 Comprehensive plan Update proposal34 J4, Attachment 1 Packet Page Number 129 of 147 < For full cutsheet, align sidebar to this guide relevant exPerienCe shady oak road realignment and land Use study Hopkins, Minnesota hKgi was retained by hennepin County to conduct a land use and redevelopment study for a 3.5 mile segment of shady oak road (Csah 61) prior to preliminary design of a realignment of that segment of the road. hKgi worked with the County, the Cities of hopkins and minnetonka, and the engineers at Wsb to identify a new alignment preferred by both Cities and adjacent residents and property owners. because the realignment would have a significant impact on adjacent properties, hKgi conducted an intensive public engagement process that not only involved neighborhood meetings for residents along both the northern and southern halves of the corridor, but also included combined city council meetings to facilitate greater dialogue between leaders of the two cities. after collecting feedback on 6 different roadway configurations, a new alignment was endorsed by both cities. this new alignment removed a series of obsolete buildings and created new opportunities for mixed use development along the corridor. hKgi’s planners created land use and redevelopment concepts for a one mile segment of the southern portion of the road. Conceptual illustrations allowed stakeholders to assess the potential impacts each of the concepts might have on the area. Elevations created by HKGi helped stakeholders visualize the impact of different land use and redevelopment concepts. Maplewood, Minnesota 35 J4, Attachment 1 Packet Page Number 130 of 147 < For full cutsheet, align sidebar to this guide relevant exPerienCe Comprehensive Plan Ironwood, Michigan the history of ironwood is grounded in iron ore mining with historical sites, memorial parks, and even street names that pay homage to the industry that first sparked the City’s development. although its spirit remains, the large population and thriving commerce that was once characteristic of this community have faded as iron ore production has declined. hKgi worked alongside both city staff and residents to create a new plan that aims to retain the City’s historic image while also capitalizing on emerging trends to stimulate new development and economic success. making ironwood a destination community for new businesses, residents, and visitors is an essential goal of this plan and is something that will be accomplished through a combination of community development, downtown revitalization, improved connectivity, and maintaining and enhancing park and trail systems. in order for the existing spirit of ironwood to be retained throughout all of these improvements, future land use districts define the preferred form and character of new development rather than designating specific uses. to ensure the successful and ongoing implementation of this plan’s goals, “spark plans,” which are mini action plans that lay out the specific “who, what, where, when, and how” of projects, encourage other public agencies, local businesses, organizations, community groups, and citizens to develop detailed community development actions. this focus on implementation and active community engagement has resulted in significant progress in putting the plan into action. 2015 michigan apa Daniel burnham award for a Comprehensive plan Florida apa awards review Jury Community workshops and listening sessions concluded with a pin-up session allowing citizens to review the plan’s direction. To jump start redevelopment, planners identified redevelopment strategies for four key opportunity sites. Community engagement strategies included a community photo contest. Selected photos were used in the comprehensive plan report to illustrate the character of the community. We were most impressed with the user-friendly nature of this plan. The use of “spark plans,” economic gardening and visioning via postcards from the future were outstanding concepts. 2040 Comprehensive plan Update proposal36 J4, Attachment 1 Packet Page Number 131 of 147 < For full cutsheet, align sidebar to this guide relevant exPerienCe Community Planning New Brighton, Minnesota over the past three decades hKgi has conducted comprehensive planning, parks and trails strategic planning, and redevelopment planning for the City of new brighton. in 1997 hKgi conducted a corridor study for old highway 8, which resulted in “a vision for the heart of new brighton,” a redevelopment plan that provided conceptual, design, and implementation guidance for five different focus areas along the corridor. in 1998 hKgi led the planning team that authored the Comprehensive plan that still serves as the foundation for the City’s current Comprehensive plan. that plan has proven resilient and has given City staff a framework for subsequent plan updates. hKgi is currently in the process of leading the 2040 Comprehensive plan update for the City. in 2006 hKgi prepared a parks, recreation and trails strategic plan. hKgi led the strategic planning effort, which included significant input from the public, a variety of stakeholders, and city officials. the strategic plan established a vision and mission for the Department and emphasizes promoting active living strategies, raising awareness in the community of the recreation facilities and programs available to residents, and displaying the benefits of parks and recreation across the spectrum of department communications and actions. hKgi has also recently been retained by the City to study and update its park dedication ordinance. Plan and analysis graphics from the 2006 Parks, Recreation and Trails Strategic Plan Maplewood, Minnesota 37 J4, Attachment 1 Packet Page Number 132 of 147 < For full cutsheet, align sidebar to this guide relevant exPerienCe hKgi was retained by the City of north saint paul to lead a multidisciplinary effort to establish a redevelopment master plan for the City’s downtown and major gateway areas. the hKgi team developed a master plan that reflected marketplace realities but allowed for flexibility as market conditions evolve. the master plan also identified a strategic sequence of actions leading to transformation over a 15-20 year horizon. the action plan is supported by a strong public finance component to assist the City in identifying funding sources. located south of a major transportation corridor in the twin Cities metro and between mcKnight road and Century avenue, the area today is a combination of underutilized industrial land mixed with older housing neighborhoods and a downtown struggling to maintain tenants. the plan recommends a multi-faceted approach to redevelopment focusing on key, catalyst projects in the early years to build positive momentum. housing and employment areas were targeted for early implementation phases with commercial and mixed use development occurring in later stages. parks and enhanced public realm features were critical to the redevelopment vision. the state gateway trail runs through the study area. Developing stronger connections between the trail and downtown businesses through enhanced wayfinding and signage and creating multiple routes into downtown for trail users was a specific initiative of the planning effort. redevelopment master Plan North Saint Paul, Minnesota 2040 Comprehensive plan Update proposal38 J4, Attachment 1 Packet Page Number 133 of 147 < For full cutsheet, align sidebar to this guide relevant exPerienCe Comprehensive Plan Osseo, Minnesota osseo is one of the oldest communities in hennepin County, and it is also one of the smallest. larger suburban communities surrounding osseo have impacted the city’s commercial, residential, and transportation environment, but the community has significant assets, including a small town feel and a traditional commercial “main street” that many suburban communities do not have. in addition to addressing land use issues, hKgi worked with the community to identify redevelopment opportunities outside of the Central avenue downtown core, which was previously addressed by hKgi in a downtown revitalization plan for the area. new mixed-use land use categories will encourage commercial growth by locating residents near retail and office uses. the plan will also provide guidance and encouragement for the City to create more pedestrian-friendly streets and development patterns. hKgi produced concept studies for a Civic Center, Civic streets, and Community gateways. since the Comprehensive plan was adopted, osseo has seen significant progress. the downtown area was recognized as one of 2015’s great places in the twin Cities and new businesses and housing have moved into the downtown area, including new housing types that provide osseo with a greater range of lifecycle housing. Maplewood, Minnesota 39 J4, Attachment 1 Packet Page Number 134 of 147 < For full cutsheet, align sidebar to this guide relevant exPerienCe grant writing services over the last 5 years hKgi has assisted cities and counties in securing more than $13 million in funding from a multitude of funding sources. projects funded have ranged from downtown master planning, to community/school gardens, to identifying how to develop an arts campus in a community. nearly $7 million in funding has been secured to support active living, including park and trail development, bridge construction, lighting, wayfinding and interpretation signage, and amenities such as benches, water fountains, and bike racks. With dozens of governmental units involved, a key component of hKgi’s success lies in evaluating potential projects and assisting communities in better positioning themselves to seek grant sources. hKgi has developed a process to track potential projects and effectively evaluate which are the best fit for available funding sources. potential funding sources have been identified using a comprehensive grant database developed by hKgi. the tool enables staff to enter a project and quickly produce a report of available grant opportunities to be further researched. this database is searchable using key words and phrases that describe a project, and sorts the project by type, geographic location, partnership opportunities, funding level needed, key project dates, and other potential attributes. it currently includes over 175 grants for various community development related functions that are available through local, state, and federal government agencies as well as non- profit entities and foundations. hKgi contributes staff time on a regular basis to ensure the database is maintained and up-to-date. 40 Mph 62nd Way NE East River Road (avg17,800 daily)Rivers Edge Way NE Anna Avenue NEUnmarked Crosswalk Route is in an area that is isolated and lacks visibility Higher density residential neighborhoods with children that could walk or bike Narrow path needs replacement and has tall fences on both sides, creating a dark area Stevenson Elementary Stevenson Elementary SchoolExisting ConditionsHKGi works with communities to match projects with the appropriate grant opportunities, and prepares grant applications that successfully convey why the project should receive grant funding. Successful grants have secured funding for community gardens, trails, Safe Routes to Schools, and downtown master planning. 2040 Comprehensive plan Update proposal40 J4, Attachment 1 Packet Page Number 135 of 147 06. referenCes Comprehensive plan osseo, minnesota Maplewood, Minnesota 41 J4, Attachment 1 Packet Page Number 136 of 147 referenCes Planning experience references our planners have conducted nearly sixty comprehensive planning processes, and we know from our work that communities face many challenges with changing demographics, evolving service needs, redevelopment pressures, budgetary limitations, and the need to find innovative, efficient, sustainable ways to grow. We use the knowledge we have gained from our work with different communities to serve our clients and help them find the right mix of implementation strategies that work best for their unique communities. the professionals included below as references can provide input on their experience working with hKgi. Loren Gordon, City planner City of minnetonka 14600 minnetonka boulevard minnetonka, mn 55345 952-939-8296 lgordon@eminnetonka.com Project: various neighborhood studies in established neighborhoods Services: land use and redevelopment planning, implementation strategies Tom Link, Director of Development City of inver grove heights 8150 barbara avenue inver grove heights, mn 55077 651-450-2500 tlink@invergroveheights.org Project: Comprehensive plan updates and ability to Work with public Services: Comprehensive planning, Community engagement Bob Streetar, Community Development Director City of oakdale 1584 hadley avenue north oakdale, mn 55128 651-730-2806 bob.streetar@ci.oakdale.mn.us Project: Columbia heights industrial area redevelopment study Services: stakeholder engagement, land use and redevelopment planning, implementation We use the knowledge we have gained from our experience working in other communities to serve our clients and help them find the right mix of implementation strategies that work best for their unique communities. 2040 Comprehensive plan Update proposal42 J4, Attachment 1 Packet Page Number 137 of 147 2016 AWARD OF MERIT international Federation of Consulting engineers 2015 ENGINEERING ExCELLENCE GRAND AWARD american Council of engineering Companies of minnesota Designing a City for Zero Discharge; Inver Grove Heights, MN 2015 T WIN CITIES GREAT PLACES AWARD sensible land use Coalition Osseo, MN 2015 DANIEL BURNHAM AWARD FOR A COMPREHENSIVE PLAN american planning association, michigan Chapter Comprehensive Plan; Ironwood, MI 2015 MERIT AWARD, ANALYSIS AND PLANNING american society of landscape architects, minnesota Chapter Parks and Recreation Master Plan; Duluth, MN 2015 ENGINEERING ExCELLENCE HONOR AWARD american Council of engineering Companies of minnesota Downtown Commons Enhancements; Buffalo, MN 2014 INNOVATION IN ECONOMIC PLANNING AND DEVELOPMENT AWARD american planning association, iowa Chapter Merle Hay Road Gateway Redevelopment Master Plan; Johnston, IA 2014 PLANNING IN CONTExT AWARD american planning association, minnesota Chapter Downtown Chaska Signage Design Guidelines; Chaska, MN 2012 MERIT AWARD american society of landscape architects, minnesota Chapter 2011 PROJECT OF THE YEAR AWARD City engineers association of minnesota Osseo Central Avenue Streetscape; Osseo, MN 2010 PRESERVATION AWARD minnesota preservation alliance 2010 MERIT AWARD FOR PLANNING AND RESEARCH american society of landscape architects, minnesota Chapter Red Wing Downtown Action Plan; Red Wing, MN 2009 HONOR AWARD FOR PLANNING AND RESEARCH american society of landscape architects, minnesota Chapter UMore Park: A University Founded Community; Rosemount, MN 2009 HONOR AWARD FOR PLANNING AND RESEARCH american society of landscape architects, minnesota Chapter Saint Paul Park and Recreation Vision Plan; Saint Paul, MN 2007 MERIT AWARD FOR PLANNING american society of landscape architects, minnesota Chapter Bassett Creek Valley Master Plan; Minneapolis, MN 2005 ExCELLENCE IN AFFORDABLE HOUSING DESIGN/PRESERVATION HOUSING DESIGN AWARD minnesota housing Finance agency Heritage Greens; Cambridge, MN 2004 AWARD FOR AN OUTSTANDING PLAN american planning association, minnesota Chapter Downtown East/North Loop Master Plan; Minneapolis, MN 2003 AWARD FOR AN OUTSTANDING PLAN american planning association, minnesota Chapter Downtown Revitalization Master Plan; Hutchinson, MN 2002 PRESERVATION AWARD minneapolis heritage preservation Commission Main Street/6th Avenue SE Streetscape; Minneapolis, MN 2002 PROJECT OF THE YEAR Civil engineering association of minnesota Lock and Dam Road; Hastings, MN hkgi awards J4, Attachment 1 Packet Page Number 138 of 147 Creating plaCes that enrich people’s lives J4, Attachment 1 Packet Page Number 139 of 147 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Steven Love, City Engineer / Deputy Public Works Director Jon Jarosch, Civil Engineer II DATE: February 21, 2017 SUBJECT: Hillwood-Crestview Area Street Improvements, Project 16-13 a. Consider Approval of Resolution Approving Plans and Specifications and Advertising for Bids b. Consider Approval of Resolution Ordering Preparation of Assessment Roll Introduction Final plans and specifications for the above referenced project have been completed and are ready to be advertised for bids. The bid opening for this project is tentatively proposed for 10:00 a.m., Wednesday, March 23, 2017. The next step after approving the advertisement for bids is ordering the preparation of the assessment roll. Background The feasibility report was accepted and plans ordered to design at the December 12, 2016 City Council meeting. On January 9, 2017 the project was ordered after the Public Hearing was held. It is anticipated an Assessment Hearing will be held on April 10, 2017 with an award of bid considered on that date as well. An open house meeting will be scheduled for the project area prior to the Assessment Hearing to answer questions about assessments and the assessment process. Additionally, staff will be available to answer any questions about the proposed improvements and the construction process. A letter was mailed out to the project area on February 21, 2017 providing an update on the proposed project, the project scope, and schedule. Additionally, the letter encouraged any resident with questions about the proposed project to contact the Public Works Engineering Department. The letter provided contact information for the Project Engineer and informed residents that he is available to answer questions through email, phone calls, or one on one meetings. Discussion The Hillwood-Crestview Area Street Improvement project, City Project 16-13 consists of the streets shown on the attached Project Location Map lying north of Linwood Avenue, south of Mailand Road, east of Mcknight Road, and west of Sterling Street. These streets are part of the City’s 2017 – 2021 Capital Improvement Plan (CIP) and is the second Gas Franchise Fee project. J5 Packet Page Number 140 of 147 The aging and deteriorating condition of roads shown on the Project Location Map presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. The proposed project is focused primarily on fixing the condition of the bituminous pavement. Staff is recommending reclaiming the top 8 inches of the street section. By reclaiming the top 8 inches of the street section, the crushed bituminous is blended with the underlying aggregate to form new base material to support the road. After the road has been reclaimed and excess material removed, the road base will be reshaped to provide adequate drainage. The new base material will be compacted, and a new bituminous pavement surface will be installed. The proposed project also includes minor adjustments and repairs to the existing storm sewer, sanitary sewer, and water utilities. Spot curb replacement will also be done in areas with significant damage and areas that do not meet our current standard for driveway entrances. The approved feasibility study found that the project is feasible, necessary, and cost effective from an engineering standpoint. Budget Impact The estimated total project cost is $1,582,542. The estimated costs includes 10% contingencies and 24% overhead, which include engineering, administrative, legal, and fiscal expenses. On December 12, 2016 the finance director was authorized by the City Council to make the financial transfers necessary to implement the financing plan for the project. A total project budget of $1,582,542 was established. The approved financing plan is as follows: PROPOSED IMPROVEMENTS TOTAL AMOUNT % OF COST RECOVERY GAS FRANCHISE FEE FUND 567,924$ 36% SPECIAL BENEFIT ASSESSMENT 823,453$ 52% ENVIRONMENTAL UTILITY FUND 94,471$ 6% SANITARY SEWER FUND 62,981$ 4% ST. PAUL W.A.C. FUND 33,713$ 2% TOTAL PROJECT FUNDING $1,582,542 100% ESTIMATED PROJECT COST RECOVERY The proposed project funding is approximately $200,000 more than the proposed 2017-2021 CIP funding plan. The increase in the proposed project funding plan is primarily covered by an increase in the amount of Gas Franchise Fee funds utilized. Last year’s pavement rehabilitation project had a significant savings in the amount of Gas Franchise Fee funds used due to receiving favorable bid prices. The estimated project costs and proposed project funding plan have been reviewed by the Finance Director. Similar to past practice and policy, the City hired an independent appraisal firm to ascertain an opinion of special benefit received by properties within the neighborhood project area. There are a total of 249 assessable residential and commercial/multi-family parcels within the project area. The opinion found that the assessment rates established in the City’s Special Assessment Policy are justifiable. J5 Packet Page Number 141 of 147 The proposed assessment rates are as follows: • Residential o Pavement Rehabilitation / Replacement Rate = $3,450/unit • Commercial / Multi-Family o Commercial /Multi-Family Special Benefit Assessment Rates = $69 Per Linear Foot An Assessment Hearing will be held, likely on April 10, 2017, to specifically address the proposed assessments. Prior to that meeting the City Council would adopt the roll and officially call for the hearing. All assessable residential and commercial/multi-family parcels will receive official notice prior to the Assessment Hearing. Recommendation It is recommended that the City Council take the following two actions: a. Approve the attached resolution for Approving Plans and Specifications and Advertising for Bids for the Hillwood-Crestview Area Street Improvements, City Project 16-13. b. Approve the resolution for Ordering the Preparation of the Assessment Roll for the Hillwood-Crestview Area Street Improvements, City Project 16-13. Attachments 1. Resolution Approving Plans and Specifications and Advertising for Bids 2. Resolution Ordering Preparation of Assessment Roll 3. Project Location Map J5 Packet Page Number 142 of 147 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the City Council on December 12, 2016 plans and specifications for the Hillwood-Crestview Area Street Improvements, City Project 16- 13, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the City Council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 23rd day of March, 2017, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The City Council will consider the bids, and the award of a contract, at the regular city council meeting of April 10, 2017. Approved this 27th day of February 2017. J5, Attachment 1 Packet Page Number 143 of 147 RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the City Clerk and City Engineer will receive bids for the Hillwood-Crestview Area Street Improvements, City Project 16-13. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof. Approved this 27th day of February 2017. J5, Attachment 2 Packet Page Number 144 of 147 J5, Attachment 3 Packet Page Number 145 of 147 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager Mike Funk, Assistant City Manager/HR Director DATE: February 22, 2017 SUBJECT: Update on Status of Labor Contract Negotiations a. Intent to Close Meeting as Allowed by Minnesota State Statute 13D.03(b) Introduction The purpose of this discussion is to discuss strategies, review offers received from the bargaining units, analyze fiscal considerations, and to develop negotiation positions for counter proposal(s) for all seven (7) bargaining units. Background There are approximately 170 benefit earning employees that belong to one (1) of seven (7) collective bargaining units. Each bargaining unit has a collective bargaining agreement (CBA), or more commonly referred to as a ‘union contract’, with the City of Maplewood. Each of these seven (7) union contracts have a term expiring on December 31, 2016; with the current contract in place until a new contract is approved. The following is a list of the bargaining units: • Law Enforcement Labor Services (LELS), Local 173, Police Sergeants • Law Enforcement Labor Services (LELS), Local 153, Police Officers • Maplewood Confidential & Supervisory Group (MCSA) • Minnesota AFSCME Council 5, Local 2725 • The Metro Supervisory Group (MSA) • International Association of Fire Fighters, Local 4470, Fire Fighters • International Association of Fire Fighters, Local 4470, Fire Officers On October 10th, 2016, the City Council met in closed session to discuss strategy and to provide direction. Since that time there have been several negotiation meetings with each of the bargaining groups to discuss contracts. During the closed session, staff will provide an overview of the negotiations and seek direction regarding strategy. There are seven exceptions to the open meeting law that authorize the closure of meetings to the public. Minnesota Statutes Section 13D.03 allows the meeting to be closed to consider strategies for labor negotiations, including negotiation strategies or development or discussion of labor-negotiation proposals. J6 Packet Page Number 146 of 147 Recommendation Before the meeting is closed, the council must state on the record the specific grounds permitting the meeting to be closed and describe the subject to be discussed. Therefore, it is recommended the City Council introduce the following motion: Pursuant to Minnesota Statutes Section 13D.03,Subd. (b), I hereby move to close the regular meeting and go into closed session to discuss strategies, review offers received from the bargaining units, analyze fiscal considerations, and to provide direction to staff on developing negotiation positions for counter proposals for all seven (7) bargaining units. Attachments 1. No attachments, however information will be provided at the closed session. J6 Packet Page Number 147 of 147