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2017-02-13 City Council Meeting Packet
AMENDED AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 13, 2017 City Hall, Council Chambers Meeting No. 03-17 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of the January 23, 2017 City Council Workshop Minutes 2. Approval of the January 23, 2017 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update b. Approval of Resolution for Commissioner Reappointments and Commissioner Reassignment c. Resolution of Appreciation for Environmental Commissioner Ginny Yingling d. Introduction of Police K-9, Kody, and his Handler, Officer Todd Langner, Maplewood’s Newest K-9 Team and Presentation of Special Recognition Award to Michelle Palma and Bonnie Manthey for their Donation of a Ballistic Vest for Kody e. Presentation of Special Recognition Award to John Schmelz and Schmelz Countryside Volkswagen for your Years of Support of the Maplewood Police Department, its Programs, and the People it Serves f. Oath of Office - Swearing-In Ceremony for Police Officer Candidate Ashley Bergeron 2. Council Presentations G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of US Bank Lease Financing for Pumper Truck 3. Approval of Transfers and Budget Adjustments 4. Approval of 2016 Transfers to Close Project Funds 5. Approval of Resolution Accepting State Aid Advance 6. Approval of Waterfest Sponsorship 7. Approval of Payment for Eden Systems Yearly Maintenance Support 8. Approval of Payment for Zuercher Technologies Yearly Maintenance Support 9. Approval to Purchase Dell Laptops 10. Approval of Resolution Supporting State Funding for City Streets 11. Approval to Apply for Grant Funding from the Minnesota Department of Commerce for the Purchase of Three (3) Automatic License Plate Readers 12. Approval of 2016 Performance Measurement Survey Results H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS 1. Consider Approval of a Conditional Use Permit Resolution for Health Partners’ Proposed Intensive Residential Treatment Services Program, 2715 Upper Afton Road 2. Consider Approval of New Buildings at Maple Ridge Shopping Center, 2515 White Bear Avenue a. Design Review b. Comprehensive Sign Plan Amendment J. NEW BUSINESS 1. Consideration of 2017 Capital Projects for YMCA - Maplewood Community Center and Minor Amendments to the Operations Agreement K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 January 23, 2017 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday, January 23, 2017 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:00 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present C. APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Smith Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Planning for 2017 Council – Staff Retreat City Manager reported on and received input from the council on the possible topics to discuss at the 2017 Council-Staff Retreat. 2. Discussion on Status of Labor Contract Negotiations a. Intent to Close Meeting (§13D.03) Assistant City Manager/Human Resource Director Funk introduced the staff report. The following were present during the closed session; Mayor Slawik, Councilmember Abrams, Councilmember Juenemann, Councilmember Smith, Councilmember Xiong, City Manager Coleman, Assistant City Manager/Human Resource Director Funk, and Finance Director Paulseth. Mayor Slawik moved to close the regular meeting per MN Statute Section 13D.03 to allow the City Council to hold a closed meeting to consider strategies for labor negotiations for all seven of the city’s union contracts; including negotiation strategies, Packet Page Number 1 of 141 E1 January 23, 2017 City Council Workshop Minutes 2 developments or discussion in review of labor negotiation proposals conducted pursuant to sections 179A.01 to 179A.25. Seconded by Councilmember Juenemann The motion passed. Mayor Slawik closed the city council workshop meeting. Mayor Slawik opened the city council workshop meeting. Mayor Slawik gave a brief review of the closed city council workshop meeting. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 7:12 p.m. Packet Page Number 2 of 141 E2 January 23, 2017 1 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 23, 2017 City Hall, Council Chambers Meeting No. 02-17 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:13 p.m. by Mayor Slawik. Mayor Slawik thanked everyone that attended the State of the City event that was held on Thursday, January 12, 2016. Environmental and Economic Development Director Konewko reported on the details of the event. Mayor Slawik reported on the tour at Community Dental that she and Councilmember Xiong attended. Councilmember Xiong gave additional information about the tour and the program they offer. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present – Left at 9:48 p.m. Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following item was pulled from the agenda due to Environmental Commissioner Yingling being unable to attend the Council Meeting: F1b Resolution of Appreciation for Environmental Commissioner Ginny Yingling The following items were added to the agenda under Appointments and Presentations, Council Presentations: Tartan Ice Arena Green Team Town Meeting Rush Line Meeting Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Smith Ayes – All The motion passed. E. APPROVAL OF MINUTES Packet Page Number 3 of 141 E2 January 23, 2017 2 City Council Meeting Minutes 1. Approval of January 9, 2017 City Council Workshop Minutes Councilmember Abrams moved to approve the January 9, 2017 City Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of January 9, 2017 City Council Meeting Minutes Councilmember Juenemann moved to approve the January 9, 2017 City Council Meeting Minutes as submitted. Seconded by Councilmember Smith Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar. b. Resolution of Appreciation for Environmental Commissioner Ginny Yingling This item was pulled from the agenda due to Commission Yingling being unable to attend the meeting. c. Presentation by Ramsey County Sheriff Jack Serier Commissioner Victoria Reinhardt, Chair of the Ramsey County Board of Commissioners addressed the council to introduce recently appointed Sheriff Jack Serier. Sheriff Sherier addressed the council to give an update on the things going on in the Sheriff’s office. 2. Council Presentations Tartan Ice Arena Councilmember Smith gave an update on the Joint Powers Board Meeting for the Tartan Ice Arena he attended last week. Councilmember Xiong gave additional information and thanked Councilmember Smith for his leadership on the board. Green Team Councilmember Juenemann reported on the Green Team planning meeting she attended last week. Councilmember Juenemann reported on the medication drop box that is located at City Packet Page Number 4 of 141 E2 January 23, 2017 3 City Council Meeting Minutes Hall. Town Meeting Councilmember Abrams gave an update on the town hall meeting with legislatures that was held on Saturday, January 21, 2017 at Maplewood City Hall. Rush Line Meeting Mayor Slawik gave an update on the Rush Line Corridor transit-way from Hinckley to Union Depot in St. Paul. Public Works Director Thompson gave additional information. G. CONSENT AGENDA Councilmember Juenemann moved to approve agenda items G1-G8. Seconded by Councilmember Xiong Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 301,041.30 Checks # 99007 thru #99032 dated 01/10/2017 $ 260,315.68 Disbursements via debits to checking account dated 01/03/17 thru 01/06/17 $ 299,411.56 Checks #99033 thru #99079 dated 01/10/17 thru 01/17/17 $ 324,609.25 Disbursements via debits to checking account dated 01/09/17 thru 01/13/17 $ 1,185,377.79 Total Accounts Payable PAYROLL $ 563,061.63 Payroll Checks and Direct Deposits dated 01/13/17 $ 1,031.53 Payroll Deduction check # 99102517 thru # 99102518 dated 01/13/17 $ 564,093.16 Total Payroll $ 1,749,470.95 GRAND TOTAL Seconded by Councilmember Xiong Ayes – All Packet Page Number 5 of 141 E2 January 23, 2017 4 City Council Meeting Minutes The motion passed. 2. Approval of 2016 Carryovers, Transfers and Budget Adjustments Councilmember Juenemann moved to approve the 2016 carryovers and authorize the Finance Director to reduce the 2017 budget as needed for any carryover amount that is not used for its specified purpose during the year; and authorize the Finance Director to make the entries necessary to account for the transfers and direct the Finance Director to make the budget adjustments necessary to complete the transactions. Seconded by Councilmember Xiong Ayes – All The motion passed. 3. Approval of a Professional Service Agreement (PSA) Between the City of Maplewood and Ramsey County for a Standalone Organics Drop Off Site Councilmember Juenemann moved to approve to enter into a Professional Service Agreement with Ramsey County for a drop off organics collection site. Seconded by Councilmember Xiong Ayes – All The motion passed. 4. Approval of 2017 Master Group Contract between City of Maplewood and Medica Insurance Company Councilmember Juenemann moved to approve 2017 Master Group Contract with Medica Insurance Company. Seconded by Councilmember Xiong Ayes – All The motion passed. 5. Approval of Contract for KID CITY Project with the Amherst H. Wilder Foundation and the City of Maplewood Councilmember Juenemann moved to approve the Amherst H. Wilder Foundation Consultant Contract and authorize the contract to be signed by the City Manager. Seconded by Councilmember Xiong Ayes – All The motion passed. 6. Approval of Contract for Professional GIS Services for 2017 Councilmember Juenemann moved to approve the Professional GIS Services Contract for 2017 with Bolton and Menk, Inc., in a not-to-exceed amount of $54,732.00 and authorize the Mayor and City Manager to sign said contract. Seconded by Councilmember Xiong Ayes – All Packet Page Number 6 of 141 E2 January 23, 2017 5 City Council Meeting Minutes The motion passed. 7. Fish Creek Trail Improvements, City Project 15-19 a. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 1 b. Approval of Resolution Directing Reduction in Retainage Councilmember Juenemann moved to approve the resolution Directing Modification of the Existing Construction Contract, Change Order No. 1, City Project 15-19. Resolution 17-01-1416 Directing Modification of Existing Construction Contract Project 15-19, Change Order NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 15-19, Fish Creek Trail Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Fish Creek Trail Improvements, City Project 15-19, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $78,924.94. The revised contract amount is $309,216.94. Seconded by Councilmember Xiong Ayes – All The motion passed. Councilmember Juenemann moved to approve the resolution Directing Reduction in Retainage from 5% to 2% for the Fish Creek Trail Improvements, City Project 15-19. Resolution 17-01-1417 Directing Reduction of Retainage on Existing Construction Contract Project 15-19 WHEREAS, the City Council of Maplewood, Minnesota has previously ordered Improvement Project 15-19, Fish Creek Trail Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the contractor, Sunram Construction, Inc., has requested, by written notice, a reduction in contract retainage, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the retainage within the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5% to 2%. Packet Page Number 7 of 141 E2 January 23, 2017 6 City Council Meeting Minutes Seconded by Councilmember Xiong Ayes – All The motion passed. 8. Lakewood-Sterling Area Street Improvements, City Project 15-11 a. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 1 b. Approval of Resolution Directing Final Payment and Acceptance of Project Councilmember Juenemann moved to approve the resolution Directing Modification of the Existing Construction Contract, Change Order No. 1, City Project 15-11, Resolution 17-01-1418 Directing Modification of Existing Construction Contract Project 15-11, Change Order NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 15-11, Lakewood-Sterling Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Lakewood-Sterling Area Street Improvements, City Project 15-11, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 2. The Mayor and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $129,015.16. The revised contract amount is $1,101,158.16. Seconded by Councilmember Xiong Ayes – All The motion passed. Councilmember Juenemann moved to approve the resolution for Approving Final Payment and Acceptance of Project for the Lakewood-Sterling Area Street Improvements, City Project 15-11. Resolution 17-01-1419 Approving Final Payment and Acceptance of Project Project 15-11 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Lakewood-Sterling Area Street Improvements, City Project 15-11, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Lakewood-Sterling Area Street Improvements, City Project 15-11 is complete and Packet Page Number 8 of 141 E2 January 23, 2017 7 City Council Meeting Minutes recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: City Project 15-11 is complete and maintenance of this improvement is accepted by the City; the final construction cost is $1,101,158.76. Final payment to Midwest Asphalt, Inc. and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Xiong Ayes – All The motion passed. H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS 1. Consider Approval of 2017 City Council Appointments to Boards, Commissions and Miscellaneous Groups City Manager Coleman presented the staff report and requested the council create a rotation of council members to be appointed with the Mayor to the Development Committee, which is the committee specifically designed for the sole purpose of working directly with the City Manager on their annual performance evaluation. Councilmember Abrams moved to approve the appointment of Councilmember Juenemann as the 2017 Acting Mayor and create a rotation for the Development Committee for City Manager annual performance evaluations. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Abrams moved to appoint Councilmember Juenemann to the Development Committee to begin after the completion of the 2016 City Manager annual performance evaluation; and add the Development Committee to the list of City Council annual appointments. Seconded by Councilmember Smith Ayes – All The motion passed. J. NEW BUSINESS 1. Consider Approval of a Conditional Use Permit Resolution for Health Partners’ Proposed Intensive Residential Treatment Services Program, 2715 Upper Afton Road Economic Development Coordinator Martin gave the staff report and answered questions of the council. Babette Apland, Vice President of Behavioral Health with Packet Page Number 9 of 141 E2 January 23, 2017 8 City Council Meeting Minutes Health Partners addressed the council to give additional information about the project and answer questions of the council. Jayne Quinlan, Director of Community Support Programs with Health Partners addressed the council to answer additional questions. Councilmember Smith reported on the meeting Health Partners held with the Community regarding the project. The following people spoke: Clara Rusch, 479 Highpoint Curve S. Tom Berkas, 675 Eldridge Avenue W. Alex Gordon, 2322 Maine Avenue E. Bob Zick, North St. Paul Resident Police Chief Schnell answered questions of the council related to public safety. City Attorney Ron Batty gave additional information about Conditional Use Permit Resolution submitted by Carver Elementary School Parent Teacher Organization. Councilmember Abrams moved to table the consideration of a Conditional Use Permit Resolution for Health Partners’ Proposed Intensive Residential Treatment Services Program, 2715 Upper Afton Road and send back to staff to strengthen the conditions outlined in Conditional Use Permit; and reach out to the Carver Parent Teachers Organization and the Principal at Carver Elementary School. Seconded by Councilmember Juenemann Ayes – All The motion passed. The council took a recess at 9:39. The council reconvened at 9:48. Councilmember Abrams was not present for the remainder of the meeting. 2. Consider Approval of Resolution for a Lawful Gambling Premises Permit for Hill Murray Father’s Club to Conduct Gambling Activities at the Crooked Pint Ale House, 1734 Adolphus Street Business Licensing Specialist Beggs gave the staff report. Bradd Soutor, Gambling Manager for the Hill Murray Father’s Club addressed the council to give additional information. Councilmember Juenemann moved to approve the resolution for a Lawful Gambling Premises Permit for Hill Murray Father’s Club to conduct gambling activities at the Crooked Pint Ale House, 1734 Adolphus Street. Resolution 17-01-1420 Lawful Gambling Premises Permit for Hill Murray Father’s Club at Crooked Pint Ale House, 1734 Adolphus Street BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for Hill Murray Father’s Club to conduct gambling activities at Crooked Pint Ale House, 1734 Adolphus St, Maplewood, Packet Page Number 10 of 141 E2 January 23, 2017 9 City Council Meeting Minutes MN. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Xiong Ayes – Mayor Slawik, Council Members Juenemann, Xiong and Smith The motion passed. 3. Consider Approval of New Intoxicating Liquor Establishment Managers – Chili’s Bar & Grill #224, Chipotle Mexican Restaurant #224, Outback Steakhouse, and Tokyo Sushi All You Can Eat Business Licensing Specialist Beggs gave the staff report and answered questions of the council. Dave Vannes, Manager at Chili’s Bar & Grill; Dawn Dupris, Manager at Outback Steakhouse; Ming Li, Manager at Toyko Sushi All You Can Eat; and Bill Ruff, Manager at Chipotle addressed the council to give additional information. Councilmember Xiong moved to approve the Intoxicating Liquor Establishment Managers for Chili’s Bar & Grill #224, Chipotle Mexican Restaurant #224, Outback Steakhouse, and Tokyo Sushi - All You Can Eat. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Juenemann, Xiong and Smith The motion passed. 4. Consider Approval of Resolution Authorizing Preparation of Plans and Specifications for Municipal Building Improvements, City Project 17-01 Public Works Director Thompson gave the staff report and answer questions of the council. Councilmember Juenemann moved to approve the resolution Authorizing the Preparation of Plans and Specification for the Municipal Building Improvements, Project 17-01. Resolution 17-01-1421 Authorizing Preparation of Plans and Specifications WHEREAS, the City of Maplewood completed a citywide asset management Packet Page Number 11 of 141 E2 January 23, 2017 10 City Council Meeting Minutes study in 2015 to inform the decision making process for building facility improvements, and WHEREAS, the proposed Municipal Building Improvements, City Project 17-01, have been prioritized and are identified in the approved 2017-2021 Capital Improvement Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. The proposed Municipal Building Improvements, City Project 17-01, are hereby authorized to proceed and plans and specification shall be developed in order to bid the project according to State Statute. 2. The professional services firm, and authorized consultant, shall be SEH, Inc. SEH, Inc. shall be authorized in an amount of $73,200.00 upon signature of the Supplemental Letter Agreement for Services by the Mayor and City Manager. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $765,000.00 shall be established. The proposed financing is CIP Bond revenue from the 2016 issuance. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Juenemann, Xiong and Smith The motion passed. 5. Consider Approval of Resolution Authorizing Preparation of Plans and Specifications for Nature Center Building Improvements, City Project 17-02 Public Works Director Thompson gave the staff report and answer questions of the council. Councilmember Juenemann moved to approve the resolution Authorizing the Preparation of Plans and Specification for the Nature Center Building Improvements, Project 17-02. Resolution 17-01-1422 Authorizing Preparation of Plans and Specifications WHEREAS, the City of Maplewood completed a citywide asset management study in 2015 to inform the decision making process for building facility improvements, and WHEREAS, the proposed Nature Center Building Improvements, City Project 17- 02, have been prioritized and are identified in the approved 2017-2021 Capital Improvement Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY Packet Page Number 12 of 141 E2 January 23, 2017 11 City Council Meeting Minutes OF MAPLEWOOD, MINNESOTA: 1. The proposed Nature Center Building Improvements, City Project 17-02, are hereby authorized to proceed and plans and specification shall be developed in order to bid the project according to State Statute. 2. The professional services firm, and authorized consultant, shall be SEH, Inc. SEH, Inc. shall be authorized in an amount of $23,400.00 upon signature of the Supplemental Letter Agreement for Services by the Mayor and City Manager. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $220,000.00 shall be established. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Juenemann, Xiong and Smith The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. Bob Zick, North St. Paul Resident No one else spoke M. ADJOURNMENT Mayor Slawik adjourned the meeting at 10:16 p.m. Packet Page Number 13 of 141 F1a MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: February 7, 2017 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. February 27th a. Workshop: Update on Business Retention Visits and Business Council Activities, Use of Force Work Group Update b. City Council: Acknowledgement of 60th Anniversary of Maplewood’s Incorporation 2. March 13th a. Workshop: Wellness and Safety Program Updates, Update on Strategic Objectives b. City Council: Quarterly Report from Ron Batty, City Attorney 3. March 27th a. Workshop: Wakefield Park Planning, Harvest Park Farm Program, and Evangelical Free Church Garden Project Report b. City Council: Quarterly Report from Kelly and Lemmons, Prosecuting Attorney Council Comments Comments regarding Workshops, Council Meetings or other topics of concern or interest. Budget Impact None Recommendation No action required. Attachments None. Packet Page Number 14 of 141 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager Lois Knutson, Senior Administrative Assistant DATE: February 7, 2017 SUBJECT: Approval of Resolution for Commissioner Reappointments and Commissioner Reassignment Introduction The City Council will review the list of commissioners whose terms expired on December 31, 2016. The commissioners were asked to fill out an assessment to evaluate their time on the commission and to provide input to the council. Those commissioners approved for reappointment will serve a three year term, ending on December 31, 2019. A request has been made that Melissa Peck, who was appointed to the Parks & Recreation Commission on November 14, 2016, be reassigned to the Community Design Review Board. Background Reappointments: There are three commissioners whose terms expired on December 31, 2016 and all are seeking reappointment as reflected below: Planning Commission Tushar Desai, member since 7/22/2002 Attendance: 2014: 7 / 12 2015: 4 / 8 2016: 7 / 8 Bill Kempe, member since 2/11/2013 Attendance: 2014: 11 / 12 2015: 8 / 8 2016: 7 / 8 Police Civil Service Commission Debra Birkholz, member since 12/13/2010 Attendance: 2014: 2 / 3 2015: 2 / 4 2016: 3 / 3 Reassignment: On November 14, 2016, Melissa Peck was interviewed by the City Council at the Workshop and subsequently appointed to the Parks & Recreation Commission at the City Council meeting. At that meeting two commissioners were appointed to the Parks & Recreation Commission to fill F1b Packet Page Number 15 of 141 what was believed to be three vacant positions. However, due to an ordinance amendment on August 22, 2016, the Parks & Recreation Commission was changed from 9 members to 7, leaving only one vacancy. At that time it was determined that Melissa Peck would attend the Parks & Recreation Commission meetings, but not as a voting member. In conversations with staff, Ms. Peck has expressed interest in being reassigned to the Community Design Review Board, which currently has one vacant spot. Ms. Peck is currently in graduate school for environmental planning and is highly motivated to serve on, and contribute to, a City of Maplewood commission. Budget Impact None. Recommendation Staff recommends that the Council approve the attached resolution for reappointments of commissioners and the reassignment of Melissa Peck to the Community Design Review Board. Attachments 1. Resolution for Reappointments and Reassignment of Melissa Peck to the CDRB 2. Reappointment Assessments F1b Packet Page Number 16 of 141 RESOLUTION BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to be reappointed to the following commissions: Planning Commission Tushar Desai, term expires 12/31/2019 Bill Kempe, term expires 12/31/2019 Police Civil Service Commission Debra Birkholz, term expires 12/31/2019 And, the City Council also hereby reassigns the following individual, who the Maplewood City Council has reviewed, to be appointed to the following commission: Community Design Review Board Melissa Peck, term expires 4/30/2019 F1b, Attachment 1 Packet Page Number 17 of 141 Maplewood Commission Reappointment Assessment Name: Tushar Desai Date: 1-31-17 Commission: Planning Would you like to be reappointed? ☒Yes ☐No (Check One) If Yes, why? I have enjoyed serving on the commission since 2002. Technical aspects of projects coming to the commission are always interesting. How do you feel you contribute to the Commission? I have been serving on the commission since 2002. I have acquired considerable experience regarding the commission's responsibility. With the majority of the members having very limited experience on the commission, I provide guidance to them as well. What successes do you feel the Commission has had during your term? Legacy village was the biggest project that we had worked on. We were also instrumental in raising objection s to the development in the south and making it a protected area. Do you have any suggestions to help the Commission function more efficiently? Provide training to new members on their responsibilities. What are some bigger issues/projects the Commission will be facing in the next 6 months? Most of the requests coming in are for in field projects. So, major projects like Legacy Village are not likely to be coming to the commission in the next 6 months. Any other comments for the City Council regarding your reappointment or the commission? (i.e. new topics or projects to explore, processes to consider, etc.) No. Please return the completed form by Monday, February 6, 2017. Return this form to: Lois Knutson City Manager’s Office Fax to: 651-249-2059 1830 County Road B. East Email to: lois.knutson@maplewoodmn.gov Maplewood, MN 55109 F1b, Attachment 2 Packet Page Number 18 of 141 Maplewood Commission Reappointment Assessment (Please print or type clearly) Name: __Bill Kempe________________________________________ Date: 2/7/17________________________ Commission: Planning___________________________________________________________________ Would you like to be reappointed? _X__ Yes ___ No (Check One) If Yes, why? _I enjoy serving the citizens of Maplewood, and I believe I can do this job well.________________________________________________________________________________________________ ______________________________________________________________________________________________________________ How do you feel you contribute to the Commission? I have a very good attendance record. I participate in discussions of matters at hand. In my study for the proposals I do site visits and speak to the people that might be immediately affected.______________________________________________________ ______________________________________________________________________________________________________________ ______________________________________________________________________________________________________________ What successes do you feel the Commission has had during your term? We have helped progress some projects that are good for the city such as the 3M research tower, the new fire station, Gladstone redevelopment, various parks projects, and we have worked extensively on parking policy.___________________________________ ______________________________________________________________________________________________________________ ______________________________________________________________________________________________________________ Do you have any suggestions to help the Commission function more efficiently? __I like the idea of being sent our packet in PDF form, which gives us a bit of a head start on our research. Of course, the hard copy is indispensable as it is good to have with us on the project sites.__________________________________________________________________________________________________________ __ ______________________________________________________________________________________________________________ ______________________________________________________________________________________________________________ What are some bigger issues/projects the Commission will be facing in the next 6 months? _Mass transit corridors, parking issues, strip mall redevelopment__________________________________________________________________________________________________ ______________________________________________________________________________________________________________ ______________________________________________________________________________________________________________ ___________ Any other comments for the City Council regarding your reappointment or the commission? (i.e. new topics or projects to explore, processes to consider, etc.) _I would like to explore some reasonable relaxation of the overnight parking ban with consideration of subject area topographies, populations, and special needs. Also, I wish to be certain that multi-family residential areas have adequate parking while maintaining emergency vehicle access. ______________________________________________________________________________________________________________ ______________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ Please return the completed form by Monday, February 6, 2017. Return this form to: Lois Knutson City Manager’s Office Fax to: 651-249-2059 1830 County Road B. East Email to: lois.knutson@maplewoodmn.gov Maplewood, MN 55109 F1b, Attachment 2 Packet Page Number 19 of 141 F1b, Attachment 2 Packet Page Number 20 of 141 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: February 6, 2017 SUBJECT: Resolution of Appreciation for Environmental Commissioner Ginny Yingling Introduction Commissioner Ginny Yingling has been a member of the Environmental and Natural Resources (ENR) Commission for nine years and ten months, serving from November 30, 2006, to September 30, 2016. Background Commissioner Yingling did not seek reappointment to the ENR Commission when her term ended September 30, 2016. Commission Review The ENR Commission recommended approval of the attached resolution of appreciation for Commissioner Yingling during their December 19, 2016, meeting. Recommendation Recommend approval of the attached Resolution of Appreciation for Ginny Yingling for her years of service on the Environmental and Natural Resources Commission . Attachment 1. Resolution of Appreciation for Ginny Yingling F1c Packet Page Number 21 of 141 RESOLUTION OF APPRECIATION WHEREAS, Ginny Yingling has been a member of the Maplewood Environmental and Natural Resources Commission for nine years and ten months, serving from November 30, 2006 to September 30, 2016. Ms. Yingling has served faithfully in those capacities; and WHEREAS, the Environmental and Natural Resources Commission and City Council have appreciated her experience, insights and good judgment; and WHEREAS, Ms. Yingling has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Yingling has shown dedication to her duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Ginny Yingling is hereby extended our gratitude and appreciation for her dedicated service. Passed by the Maplewood City Council on February 13, 2017. ______________________________ Nora Slawik, Mayor Passed by the Maplewood Environmental and Natural Resources Commission on December 19, 2016. ______________________________ Mollie Miller, Chairperson Attest: ________________________________ Andrea Sindt, City Clerk F1c, Attachment 1 Packet Page Number 22 of 141 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Police Chief DATE: February 6, 2017 SUBJECT: Introduction of Police K-9, Kody, and his Handler, Officer Todd Langner, Maplewood’s Newest K-9 Team and Presentation of Special Recognition Award to Michelle Palma and Bonnie Manthey for their Donation of a Ballistic Vest for Kody Introduction On July 31, 2016, Maplewood Police Officer Todd Langner and his K-9 partner, Kody, were certified for patrol after completing the Basic K-9 Handler School offered by the St. Paul Police Department. Recently, two Maplewood residents, Michelle Palma and Bonnie Manthey purchased a ballistic K-9 vest made specifically for Kody. Background Police K-9s are an incredible law enforcement tool. Used primarily for their “scenting” ability, K-9s are a force multiplier, increasing efficiency and improving officer safety. Police K-9 team training is extensive and comprehensive covering obedience, tracking, building searches, evidence recovery, and criminal apprehension. Officer Langner and K-9 Kody did an incredible job of advancing despite the fact that completion of the training program was delayed because Kody suffered an injury to his mouth during the training program. Officer Langner and Kody represent an incredible addition to Maplewood’s other K-9 team, Officer Joe Demulling and his partner, Brix. You may recall that Brix was the recipient of a K-9 ballistic vest donated by Maplewood Pet Care – veterinary clinic several years ago. Through the generosity of Michelle Palma and Bonnie Manthey, Kody was provided a custom fitted ballistic vest made for use by police K-9s. We want to provide Ms. Palma and Ms. Manthey with an award of special recognition for their help in providing this important safety tool for Kody. Budget Impact No budget impact at the vest is provided directly through donation. Recommendation Information only. Attachments None. F1d Packet Page Number 23 of 141 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Police Chief DATE: February 6, 2017 SUBJECT: Presentation of Special Recognition Award to John Schmelz and Schmelz Countryside Volkswagen for your Years of Support of the Maplewood Police Department, its Programs and the People it Serves Introduction At the January 23, 2017 regular meeting of the Maplewood City Council, the Council approved a resolution to accept a donation in the amount of $2,500.00 from John Schmelz and their local business Schmelz Countryside Volkswagon. Schmelz VW has been a longstanding regular supporter and is to be presented with a special recognition award. Background The Schmelz family’s Countryside Volkswagen has been a longstanding and regular supporter of the Maplewood Police Department. Each year for as long as anyone employed in the department can remember, the Schmelz family has made a donation to the department. The donations have been intended to benefit department programs, such as youth outreach or exploitation prevention efforts focused on Maplewood’s elderly populations. Despite the fact businesses provide employment, needed commerce, and contribute to the City’s tax base, the Schmelz family business supports the safety of the people of Maplewood with this additional donation. We are grateful for their longstanding support and wish to recognize their generosity. Budget Impact Donation assists with non-budgeted needs. Recommendation Information only. Attachments None. F1e Packet Page Number 24 of 141 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Police Chief DATE: February 6, 2017 SUBJECT: Oath of Office - Swearing-In Ceremony for Police Officer Candidate Ashley Bergeron Introduction The Maplewood Police Department initiated a recruitment and hiring process in the fall of 2016 to fill two police officer vacancies. Police officer candidate Ashley Bergeron will be sworn in as she begins her career with the Maplewood Police Department. Background In the fall of 2016 the police department began a process to recruit police officer candidates to fill two vacancies. As of this date, with the process of background investigation continuing on several other candidates, we have completed all pre-employment requirements on Ashley Bergeron. Ms. Bergeron has been made an offer of employment to serve as a Maplewood police officer and will begin her career with the City on February 13, 2017 when she will be sworn-in. Ashley Bergeron is a 2015 graduate of Bethel University where she completed a Bachelor of Arts degree with a major emphasis in psychology. She completed the Law Enforcement Certificate program at Metropolitan State University on August 15, 2016 after which she became eligible for licensure as a peace officer. Ms. Bergeron comes highly recommended. She has been subjected to a comprehensive background investigation, and both a psychological and medical evaluation as required for peace officer licensure. Ms. Bergeron has a strong desire to serve as a police officer in the City of Maplewood specifically. Ms. Bergeron seeks to serve this community with full knowledge of the expectations and risks. She is the niece of slain Maplewood Police Sergeant Joseph Bergeron. Budget Impact As budgeted. Recommendation Information only. Attachments None. F1f Packet Page Number 25 of 141 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 26 of 141 TO:Melinda Coleman, City Manager FROM:Ellen Paulseth, Finance Director DATE: SUBJECT:Approval of Claims 208,126.55$ Checks #99080 thru #99121 dated 01/17/17 thru 01/24/17 564,432.43$ Disbursements via debits to checking account dated 01/17/17 thru 01/20/17 610,022.05$ Checks # 99122 thru # 99155 dated 01/31/17 320,927.63$ Disbursements via debits to checking account dated 01/23/17 thru 01/27/17 566,377.74$ Checks #99158 thru # 99197 dated 02/01/16 thru 02/07/17 6,426,656.70$ Disbursements via debits to checking account dated 01/30/17 thru 02/03/17 8,696,543.10$ Total Accounts Payable 695,373.53$ Payroll Checks and Direct Deposits dated 01/27/17 1,540.88$ Payroll Deduction check # 99102540 thru # 99102542 dated 01/27/17 696,914.41$ Total Payroll 9,393,457.51$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM February 6, 2017 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Packet Page Number 27 of 141 Check Description Amount 99080 00896 REGISTRATION FEE M COLEMAN 300.00 99081 00001 A NORDLING DIRECT DEP RETURNED 55.41 99082 05234 CAR WASHES - DEC 31.59 99083 00393 MONTHLY SURTAX - DEC 1230352016 696.73 99084 05353 CONTRACT GASOLINE - JANUARY 9,344.66 99085 05311 BBALL OFFICIALS 01/14 & 01/15 1,645.00 99086 04244 2017 GMC SIERRA TK 15753 25,138.57 04244 2017 GMC SIERRA TK 15753 25,138.57 99087 01819 LOCAL PHONE SERVICE 12/15 - 01/14 719.98 99088 05488 PREMIUM - LIFE,LTD,STD - JANUARY 7,771.62 99089 04845 RECYCLING FEE - DECEMBER 42,831.25 99090 05305 CONTRACT 500-0371999 901.12 05305 CONTRACT 500-0371083 491.24 05305 CONTRACT 500-0395052 178.88 05305 CONTRACT 500-0380041 128.12 05305 CONTRACT 500-0395065 92.31 05305 CONTRACT 500-0373496 72.41 99091 05630 NEEDS ASSESSMENT FOR P&R/MEETING 4,000.00 99092 05776 STATE OF MAPLEWOOD LUNCHEON 3,379.40 99093 00036 CHARITABLE GAMBLING - CARVER ELEM 1,500.00 99094 00036 CHARITABLE GAMBLING-N LIGHTS CHOIR 1,370.00 99095 00036 CHARITABLE GAMBLING MW MONARCHS 1,200.00 99096 00036 CHARITABLE GAMBLING - CHILD, INC.970.00 99097 05775 2017 DURANGO - 2007 TAHOE TRADE 26,733.00 99098 05618 LEASE CHARGES FIRE & PD VEHICLES 3,031.74 99099 05476 KID CITY GRANT SERVICES 795.00 99100 05014 DEPOSIT - SOUND,LIGHTING,STAGE 800.00 99101 05642 SERVICE CONTRACT 1/1/17 - 6/30/17 3,986.00 99102 05533 REPAIRS TO ENGINE #333 397.98 99103 00827 CLAIM DEDUCTIBLE C0029466 (13/14)9,000.00 99104 00918 MAD SCIENCE CLASS ON 1/11/17 100.00 99105 00532 HR ATTORNEY FEE - DECEMBER 6,971.83 99106 05173 PLEDGES - 4TH QTR 360.00 99107 01089 QTR UNEMPLOYMENT - 4TH QTR 9,786.89 99108 01126 MONTHLY PREMIUM - JANUARY 464.00 99109 01175 MONTHLY UTILITIES - DECEMBER 3,887.51 99110 03151 REPLENISH PETTY CASH 42.19 99111 01261 EMS REPORTING SOFTWARE - JAN 738.67 99112 05667 10 LED LIGHTS - CITY HALL 105.00 99113 01359 VEHICLE WASHES - DECEMBER 89.68 99114 05617 VEHICLE WASHES - AUG - DEC 188.25 05617 VEHICLE WASHES - MAY 109.71 05617 VEHICLE WASHES - JUNE 89.81 99115 02001 DENIAL OF SRVS MITIGATION THRU 7/15 8,421.00 99116 04074 TAI CHI INSTRUCTION 01/04 - 03/08 204.00 99117 00198 WATER UTILITY 478.85 00198 AUTO FIRE BASE CHARGE - 2017 90.00 99118 01836 PRINTING FEES FOR MARKETING 81.00 01836 PRINTING FEES FOR MARKETING 47.00 99119 01578 ICE MELT FOR PARKS & CITY CAMPUS 2,439.20 99120 01026 PROJ 09-08 OVERPMT OF STATE AID 401.38 99121 01698 4TH QTR PMT 2016 330.00 Check Register City of Maplewood 01/19/2017 Date Vendor 01/17/2017 M C M A 01/24/2017 MANSFIELD OIL CO 01/24/2017 WILLIE MCCRAY 01/24/2017 NELSON AUTO CENTER 01/18/2017 ONE TIME VENDOR 01/24/2017 BOLER EXPRESS CAR WASH 01/24/2017 MN DEPT OF LABOR & INDUSTRY 01/24/2017 TENNIS SANITATION LLC 01/24/2017 TOSHIBA FINANCIAL SERVICES (1) 01/24/2017 TOSHIBA FINANCIAL SERVICES (1) 01/24/2017 NELSON AUTO CENTER 01/24/2017 PAETEC 01/24/2017 SUN LIFE FINANCIAL 01/24/2017 TOSHIBA FINANCIAL SERVICES (1) 01/24/2017 AMHERST H. WILDER FOUNDATION 01/24/2017 CAPERS 01/24/2017 TOSHIBA FINANCIAL SERVICES (1) 01/24/2017 TOSHIBA FINANCIAL SERVICES (1) 01/24/2017 TOSHIBA FINANCIAL SERVICES (1) 01/24/2017 CHARITABLE GAMBLING 01/24/2017 DODGE OF BURNSVILLE INC. 01/24/2017 ENTERPRISE FM TRUST 01/24/2017 CHARITABLE GAMBLING 01/24/2017 CHARITABLE GAMBLING 01/24/2017 CHARITABLE GAMBLING 01/24/2017 KIRVIDA FIRE 01/24/2017 L M C I T 01/24/2017 MAD SCIENCE OF MINNESOTA 01/24/2017 JESSICA HUANG 01/24/2017 ICABOD PRODUCTIONS LLC 01/24/2017 KFT FIRE TRAINER, LLC 01/24/2017 NCPERS MINNESOTA 01/24/2017 CITY OF NORTH ST PAUL 01/24/2017 PETTY CASH 01/24/2017 MADDEN GALANTER HANSEN, LLP 01/24/2017 MN ENVIRONMENTAL FUND 01/24/2017 MN UC FUND 01/24/2017 RICE STREET CAR WASH 01/24/2017 RICE STREET CAR WASH 01/24/2017 RICE STREET CAR WASH 01/24/2017 PHYSIO-CONTROL, INC. 01/24/2017 PROTEK LIGHTING SOLUTIONS LLC 01/24/2017 REGAL AUTO WASH BILLING 01/24/2017 ST PAUL REGIONAL WATER SRVS 01/24/2017 ST PAUL, CITY OF 01/24/2017 ST PAUL, CITY OF 01/24/2017 CITY OF ROSEVILLE 01/24/2017 ELAINE SCHRADE 01/24/2017 ST PAUL REGIONAL WATER SRVS 208,126.5542Checks in this report. 01/24/2017 T R F SUPPLY CO. 01/24/2017 DEPT OF TRANSPORTATION 01/24/2017 GREATER TWIN CITIES UNITED WAY G1, Attachments Packet Page Number 28 of 141 Settlement Date Payee Description Amount 1/17/2017 MN State Treasurer Drivers License/Deputy Registrar 49,042.40 1/17/2017 MN Dept of Revenue MN Care Tax 8,016.00 1/17/2017 U.S. Treasurer Federal Payroll Tax 116,819.64 1/17/2017 P.E.R.A.P.E.R.A.106,025.21 1/17/2017 MN State Treasurer State Payroll Tax 24,508.76 1/17/2017 Empower - State Plan Deferred Compensation 28,439.00 1/17/2017 Labor Unions Union Dues 2,145.72 1/17/2017 MidAmerica - ING HRA Flex plan 14,275.06 1/17/2017 ICMA (Vantagepointe)Retiree Health Savings 7,723.56 1/18/2017 MN State Treasurer Drivers License/Deputy Registrar 51,767.25 1/19/2017 MN State Treasurer Drivers License/Deputy Registrar 71,569.08 1/19/2017 Pitney Bowes Postage 2,000.00 1/19/2017 Delta Dental Dental Premium 7,373.39 1/20/2017 MN State Treasurer Drivers License/Deputy Registrar 70,438.36 1/20/2017 MN Dept of Revenue Sales Tax 1,551.00 1/20/2017 MN Dept of Revenue Fuel Tax 836.48 1/20/2017 Optum Health DCRP & Flex plan payments 1,901.52 564,432.43 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 29 of 141 Check Description Amount 99122 05114 GIS ASSSISTANCE - NEW PROJECTS 1,850.00 99123 05028 CITY HALL SOLAR SYSTEM LEASE-JAN 397.00 05028 MCC SOLAR SYSTEM LEASE - JAN 369.00 99124 00585 NET BILLABLE TICKETS - JANUARY 100.00 99125 03759 REPAIRS TO PRESSURE WASHER - 1902 517.06 99126 02728 PROJ 14-01 PROF SRVS THRU 12/31 3,790.00 99127 05353 CONTRACT DIESEL - JANUARY 6,191.01 99128 05311 BBALL OFFICIALS 01/21 & 01/22 1,535.00 99129 00985 WASTEWATER - FEBRUARY 262,873.85 99130 01115 ANNUAL DUES 2017 9,935.50 99131 01202 MAPLEWOOD LIVING,SENIOR GUIDE-JAN 8,902.31 99132 01574 TRUCK WEIGHTS FOR CALIBRATION 10.00 99133 01190 ELECTRIC & GAS UTILITY 21,344.09 01190 ELECTRIC & GAS UTILITY 3,811.60 01190 ELECTRIC & GAS UTILITY 371.65 01190 FIRE SIRENS 54.99 99134 01190 ELECTRIC UTILITY 11,674.27 01190 GAS UTILITY 8,020.22 99135 05630 NEEDS ASSESSMENT THRU 12/31/16 10,000.00 99136 05608 COHORT PARTICIPATION (GARE)2,500.00 99137 05369 CLEANING SUPPLIES-CITY HALL/PARKS 138.40 05369 CLEANING SUPPLIES - CITY HALL 92.24 99138 00336 ESCROW RELEASE 2660 NEW CENTURY 1,355.56 99139 00412 BOOKS LEADERSHIP GROUP S LOVE 168.83 99140 02958 YEARLY SUPPORT AGREEMENT 2017 4,250.00 99141 02137 ATTORNEY FEES - DECEMBER 4,397.80 99142 03445 EQUIPMENT FOR GLADSTONE PLAYGROU 132,534.80 99143 04373 SITE PREP/SEEDING-GLADSTONE 7,318.80 99144 01175 FIBER OPTIC ACCESS CHG - JANUARY 1,000.00 99145 00001 REFUND T JORGENSON - DANCE 155.00 99146 02903 PROJ 14-02 CO RD B TRAIL PMT#6 97,862.59 99147 05670 CONSULTING SERVICES FOR FIRE DEPT 1,029.22 99148 05762 ORGANIC BAGS FOR CITY HALL & PW 286.72 99149 04112 REPAIR RADIO REPEATER 571.00 99150 01345 RANGE RENTAL DEC 28TH 120.00 99151 01413 ANNUAL SAFETY TRAINING PD 1,400.00 99152 04074 TAI CHI INSTRUCTION ADD'L STUDENT 40.80 99153 01489 AWARD PLAQUES-STATE OF MW LUNCH 202.70 99154 01836 PRINTING FEES FOR MARKETING 557.41 01836 PRINTING FEES FOR MARKETING 196.25 01836 PRINTING FEES FOR MARKETING 54.00 01836 PRINTING FEES FOR MARKETING 39.00 01836 PRINTING FEES FOR MARKETING 39.00 01836 PRINTING FEES FOR MARKETING 39.00 01836 PRINTING FEES FOR MARKETING 39.00 01836 PRINTING FEES FOR MARKETING 37.00 01836 PRINTING FEES FOR MARKETING 5.00 01836 PRINTING FEES FOR MARKETING 2.00 99155 05327 FIBER OPTIC LOCATE SRVS - 2017 1,842.38 01/31/2017 ENERGY ALTERNATIVES SOLAR, LLC 01/31/2017 ENERGY ALTERNATIVES SOLAR, LLC 01/31/2017 GOPHER STATE ONE-CALL Check Register City of Maplewood 01/26/2017 Date Vendor 01/31/2017 BOLTON & MENK, INC. 01/31/2017 WILLIE MCCRAY 01/31/2017 METROPOLITAN COUNCIL 01/31/2017 MUNICIPAL LEGISLATIVE COMM 01/31/2017 HOTSYMINNESOTA.COM 01/31/2017 KIMLEY-HORN & ASSOCIATES INC 01/31/2017 MANSFIELD OIL CO 01/31/2017 XCEL ENERGY 01/31/2017 XCEL ENERGY 01/31/2017 XCEL ENERGY 01/31/2017 NYSTROM PUBLISHING CO INC 01/31/2017 T A SCHIFSKY & SONS, INC 01/31/2017 XCEL ENERGY 01/31/2017 CENTER FOR SOCIAL INCLUSION 01/31/2017 CINTAS CORPORATION #470 01/31/2017 CINTAS CORPORATION #470 01/31/2017 XCEL ENERGY 01/31/2017 XCEL ENERGY 01/31/2017 AMHERST H. WILDER FOUNDATION 01/31/2017 KENNEDY & GRAVEN CHARTERED 01/31/2017 LANDSCAPE STRUCTURES INC 01/31/2017 MN NATIVE LANDSCAPES 01/31/2017 COUNTRY HOME BUILDERS 01/31/2017 DONALD SALVERDA & ASSOCIATES 01/31/2017 GOODPOINTE TECHNOLOGY INC 01/31/2017 PETERSON COUNSELING/CONSULTING 01/31/2017 POLYBEST, INC. 01/31/2017 PROFESSIONAL WIRELESS COMM 01/31/2017 CITY OF NORTH ST PAUL 01/31/2017 ONE TIME VENDOR 01/31/2017 PARK CONSTRUCTION CO 01/31/2017 SPARTAN PROMOTIONAL GROUP INC. 01/31/2017 ST PAUL, CITY OF 01/31/2017 ST PAUL, CITY OF 01/31/2017 RAMSEY COUNTY 01/31/2017 SAFEASSURE CONSULTANTS INC. 01/31/2017 ELAINE SCHRADE 01/31/2017 ST PAUL, CITY OF 01/31/2017 ST PAUL, CITY OF 01/31/2017 ST PAUL, CITY OF 01/31/2017 ST PAUL, CITY OF 01/31/2017 ST PAUL, CITY OF 01/31/2017 ST PAUL, CITY OF 610,022.0534Checks in this report. 01/31/2017 ST PAUL, CITY OF 01/31/2017 ST PAUL, CITY OF 01/31/2017 ZAYO GROUP LLC G1, Attachments Packet Page Number 30 of 141 Settlement Date Payee Description Amount 1/23/2017 MN State Treasurer Drivers License/Deputy Registrar 74,886.68 1/23/2017 MN Dept of Natural Resources DNR electronic licenses 2,339.50 1/24/2017 MN State Treasurer Drivers License/Deputy Registrar 57,987.42 1/25/2017 MN State Treasurer Drivers License/Deputy Registrar 20,814.98 1/25/2017 Delta Dental Dental Premium 3,081.15 1/26/2017 MN State Treasurer Drivers License/Deputy Registrar 71,164.30 1/27/2017 MN State Treasurer Drivers License/Deputy Registrar 29,296.60 1/27/2017 MN Dept of Natural Resources DNR electronic licenses 1,307.00 1/27/2017 US Bank VISA One Card*Purchasing card items 54,051.73 1/27/2017 Optum Health DCRP & Flex plan payments 865.58 1/27/2017 ICMA (Vantagepointe)Deferred Compensation 5,132.69 320,927.63 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 31 of 141 Transaction Date Posting Date Merchant Name Transaction Amount Name 01/05/2017 01/09/2017 ST PAUL STAMP WORKS INC $24.65 REGAN BEGGS 01/10/2017 01/12/2017 OFFICE DEPOT #1090 $57.86 REGAN BEGGS 01/18/2017 01/20/2017 PAKOR, INC.$641.17 REGAN BEGGS 01/09/2017 01/10/2017 B&H PHOTO, 800-606-6969 $186.95 CHAD BERGO 01/10/2017 01/12/2017 OFFICE DEPOT #1090 $9.92 CHAD BERGO 01/12/2017 01/13/2017 AUDIBLE $16.04 CHAD BERGO 01/17/2017 01/18/2017 OFFICE DEPOT #2961 $987.80 CHAD BERGO 01/10/2017 01/11/2017 TANDY LEATHER $46.56 OAKLEY BIESANZ 01/13/2017 01/16/2017 JOES SPORTING GOODS $107.10 OAKLEY BIESANZ 01/12/2017 01/13/2017 EPIC SPORTS, INC.$237.59 NEIL BRENEMAN 01/06/2017 01/09/2017 HENRIKSEN ACE HDWE $59.95 TROY BRINK 01/07/2017 01/09/2017 NAPA STORE 3279016 $7.99 JOHN CAPISTRANT 01/09/2017 01/10/2017 MINVALCO INC - ST. PAUL $378.44 SCOTT CHRISTENSON 01/10/2017 01/11/2017 G&K SERVICES AR $240.88 SCOTT CHRISTENSON 01/11/2017 01/12/2017 U OF M CONTLEARNING $200.00 LUANNE CORTESI 01/12/2017 01/13/2017 FEDEX 785285339001 $23.26 LUANNE CORTESI 01/06/2017 01/09/2017 WINNICK SUPPLY $173.72 DOUG EDGE 01/11/2017 01/13/2017 SHRED-IT MINNEAPOLIS $13.00 CHRISTINE EVANS 01/16/2017 01/18/2017 BOUND TREE MEDICAL LLC $589.45 PAUL E EVERSON 01/09/2017 01/10/2017 NATIONAL NIGHT OUT $35.00 CASSIE FISHER 01/18/2017 01/19/2017 PAYPAL *MACIA $25.00 CASSIE FISHER 01/06/2017 01/09/2017 OTTERBOX/LIFEPROOF $96.31 MYCHAL FOWLDS 01/06/2017 01/09/2017 VZWRLSS*APOCC VISB $7,428.05 MYCHAL FOWLDS 01/08/2017 01/09/2017 HOOTSUITE MEDIA INC.$119.88 MYCHAL FOWLDS 01/08/2017 01/09/2017 AMAZON MKTPLACE PMTS $17.99 MYCHAL FOWLDS 01/09/2017 01/10/2017 AMAZON MKTPLACE PMTS $12.80 MYCHAL FOWLDS 01/09/2017 01/11/2017 MAVERICKLABEL.COM $243.25 MYCHAL FOWLDS 01/10/2017 01/11/2017 AT&T*BILL PAYMENT $33.25 MYCHAL FOWLDS 01/11/2017 01/12/2017 IN *GHG CORPORATION $3,240.00 MYCHAL FOWLDS 01/12/2017 01/13/2017 SAP STORE - BOBJ $495.00 MYCHAL FOWLDS 01/12/2017 01/13/2017 MOBILE VISION $4,250.00 MYCHAL FOWLDS 01/12/2017 01/16/2017 MANAGERPLUS $898.00 MYCHAL FOWLDS 01/16/2017 01/16/2017 COMCAST CABLE COMM $4.51 MYCHAL FOWLDS 01/10/2017 01/11/2017 AMAZON.COM AMZN.COM/BILL $10.65 NICK FRANZEN 01/13/2017 01/16/2017 HP DIRECT-PUBLICSECTOR $1,182.21 NICK FRANZEN 01/14/2017 01/16/2017 HP DIRECT-PUBLICSECTOR $102.06 NICK FRANZEN 01/17/2017 01/18/2017 DASHLANE $120.00 NICK FRANZEN 01/19/2017 01/20/2017 ZOHO CORPORATION $288.00 NICK FRANZEN 01/10/2017 01/11/2017 JOANN ETC #1970 $30.55 CAROLE GERNES 01/12/2017 01/13/2017 BLUE RIBBON BAIT #1 $11.22 CAROLE GERNES 01/19/2017 01/20/2017 JOANN ETC #1970 $50.51 CAROLE GERNES 01/09/2017 01/10/2017 PAYPAL *MINNESOTACH $26.06 CLARENCE GERVAIS 01/12/2017 01/13/2017 NFPA NATL FIRE PROTECT $1,345.50 CLARENCE GERVAIS 01/17/2017 01/18/2017 DPS FIREFIGHTER LICENSING $1,500.00 CLARENCE GERVAIS 01/06/2017 01/09/2017 HENRIKSEN ACE HDWE $19.60 MARK HAAG 01/17/2017 01/18/2017 CUB FOODS #1599 $35.29 MARK HAAG 01/17/2017 01/19/2017 HOULE S FARM, GARDEN & PE $48.53 MARK HAAG 01/18/2017 01/19/2017 MILLS FLEET FARM 2700 $28.89 MARK HAAG 01/09/2017 01/10/2017 HENRIKSEN ACE HDWE $4.49 MILES HAMRE 01/10/2017 01/12/2017 THE HOME DEPOT #2801 $17.82 TAMARA HAYS 01/18/2017 01/20/2017 CROWN TROPHY $64.28 LINDSAY HERZOG 01/12/2017 01/16/2017 PLZA MPLSPARKING $11.00 GARY HINNENKAMP 01/18/2017 01/19/2017 HENRIKSEN ACE HDWE $77.98 GARY HINNENKAMP 01/17/2017 01/18/2017 CUB FOODS #1599 $7.98 TIMOTHY HOFMEISTER 01/13/2017 01/16/2017 G&K SERVICES AR $13.50 ANN HUTCHINSON 01/19/2017 01/20/2017 KNOWLAN'S MARKET #2 $9.96 ANN HUTCHINSON G1, Attachments Packet Page Number 32 of 141 01/13/2017 01/16/2017 CERTIFIED LABORATORIES $741.49 DAVID JAHN 01/05/2017 01/09/2017 OFFICE DEPOT #1105 $6.92 MEGHAN JANASZAK 01/05/2017 01/09/2017 OFFICE DEPOT #1090 $171.39 MEGHAN JANASZAK 01/05/2017 01/09/2017 THE HOME DEPOT #2801 $1.54 JOE JENSEN 01/06/2017 01/09/2017 MENARDS MAPLEWOOD MN $23.31 DON JONES 01/06/2017 01/09/2017 SHRED-IT OMAHA $105.20 LOIS KNUTSON 01/09/2017 01/10/2017 CUB FOODS #1599 $12.86 LOIS KNUTSON 01/09/2017 01/11/2017 BAMBU ASIAN CUISINE $118.15 LOIS KNUTSON 01/11/2017 01/13/2017 OFFICE DEPOT #1090 $50.10 LOIS KNUTSON 01/18/2017 01/19/2017 UNIFORMS UNLIMITED INC.$66.54 NICHOLAS KREKELER 01/09/2017 01/10/2017 THOMSON WEST*TCD $385.00 DAVID KVAM 01/10/2017 01/12/2017 FBI NATIONAL ACADEMY ASSO $85.00 DAVID KVAM 01/06/2017 01/09/2017 DALCO ENTERPRISES $376.06 CHING LO 01/05/2017 01/09/2017 EMERGENCY AUTOMOTIVE $1,230.00 STEVE LUKIN 01/06/2017 01/09/2017 AIRGASS NORTH $186.44 STEVE LUKIN 01/06/2017 01/09/2017 AIRGASS NORTH $130.03 STEVE LUKIN 01/10/2017 01/11/2017 ASPEN MILLS INC.$873.75 STEVE LUKIN 01/19/2017 01/20/2017 LAMETTRY'S COLLISION $1,998.25 STEVE LUKIN 01/06/2017 01/09/2017 MENARDS MAPLEWOOD MN $40.98 BRENT MEISSNER 01/06/2017 01/09/2017 EVEREST EMERGENCY VEHICLE $800.20 MICHAEL MONDOR 01/06/2017 01/09/2017 NATIONAL REGISTRY EMT $20.00 MICHAEL MONDOR 01/09/2017 01/10/2017 NATIONAL CREATIVE ENT.$2,145.00 MICHAEL MONDOR 01/10/2017 01/12/2017 BOUND TREE MEDICAL LLC $155.98 MICHAEL MONDOR 01/10/2017 01/12/2017 BOUND TREE MEDICAL LLC $1,353.35 MICHAEL MONDOR 01/11/2017 01/12/2017 TARGET 00011858 $128.97 MICHAEL MONDOR 01/13/2017 01/17/2017 BOUND TREE MEDICAL LLC $213.90 MICHAEL MONDOR 01/18/2017 01/20/2017 LTG POWER EQUIPMENT $356.36 JOHN NAUGHTON 01/18/2017 01/20/2017 THE HOME DEPOT #2801 $15.46 JOHN NAUGHTON 01/09/2017 01/10/2017 HENRIKSEN ACE HDWE $17.96 RICHARD NORDQUIST 01/13/2017 01/16/2017 CUB FOODS #1599 $17.96 MICHAEL NYE 01/15/2017 01/16/2017 AMAZON MKTPLACE PMTS $119.00 MICHAEL NYE 01/06/2017 01/09/2017 MINNESOTA GOVERNMENT FIN $30.00 ELLEN PAULSETH 01/10/2017 01/11/2017 MINNESOTA ASSOCIATION FOR $70.00 ELLEN PAULSETH 01/17/2017 01/19/2017 THE HOME DEPOT #2801 $7.74 ROBERT PETERSON 01/06/2017 01/09/2017 FRONTIER INC $442.85 STEVEN PRIEM 01/06/2017 01/09/2017 BADGER TRUCK REFRIGERATI $58.64 STEVEN PRIEM 01/10/2017 01/11/2017 AUTO PLUS-LITTLE CANADA $146.99 STEVEN PRIEM 01/10/2017 01/11/2017 AUTO PLUS-LITTLE CANADA $80.04 STEVEN PRIEM 01/11/2017 01/13/2017 METRO PRODUCTS INC $118.23 STEVEN PRIEM 01/13/2017 01/16/2017 AUTO PLUS-LITTLE CANADA $1,062.10 STEVEN PRIEM 01/13/2017 01/16/2017 AUTO PLUS-LITTLE CANADA $42.86 STEVEN PRIEM 01/17/2017 01/18/2017 POMP'S TIRE #021 $511.68 STEVEN PRIEM 01/18/2017 01/19/2017 TOWMASTER $367.02 STEVEN PRIEM 01/18/2017 01/19/2017 AUTO PLUS-LITTLE CANADA $95.89 STEVEN PRIEM 01/19/2017 01/20/2017 AN FORD WHITE BEAR LAK $687.11 STEVEN PRIEM 01/11/2017 01/12/2017 AMAZON MKTPLACE PMTS $46.91 MICHAEL RENNER 01/17/2017 01/19/2017 OFFICEMAX/OFFICE DEPOT616 $127.96 MICHAEL RENNER 01/09/2017 01/10/2017 CTC*CONSTANTCONTACT.COM $90.00 AUDRA ROBBINS 01/10/2017 01/11/2017 MAPLEWOOD COMMUNITY CENTE $300.00 JOSEPH RUEB 01/18/2017 01/20/2017 GOVERNMENT FINANCE $380.00 JOSEPH RUEB 01/09/2017 01/10/2017 SAFE-FAST(MW)$52.81 ROBERT RUNNING 01/12/2017 01/13/2017 NORTHEN GREEN EXPO $450.00 ROBERT RUNNING 01/06/2017 01/09/2017 IN *ENCOMPASS TELEMATICS,$676.00 PAUL SCHNELL 01/10/2017 01/12/2017 IACP $150.00 PAUL SCHNELL 01/06/2017 01/09/2017 G&K SERVICES AR $742.14 SCOTT SCHULTZ 01/07/2017 01/09/2017 CINTAS 60A SAP $190.18 SCOTT SCHULTZ 01/07/2017 01/09/2017 CINTAS 60A SAP $102.29 SCOTT SCHULTZ G1, Attachments Packet Page Number 33 of 141 01/10/2017 01/11/2017 MN RECREATION AND PARK A $655.00 SCOTT SCHULTZ 01/14/2017 01/16/2017 REPUBLIC SERVICES TRASH $250.28 SCOTT SCHULTZ 01/09/2017 01/11/2017 FBI NATIONAL ACADEMY ASSO $85.00 MICHAEL SHORTREED 01/12/2017 01/13/2017 RATSMEDICAL.COM $63.85 MICHAEL SHORTREED 01/12/2017 01/16/2017 STORCHAK CLEANERS $31.95 MICHAEL SHORTREED 01/12/2017 01/16/2017 STORCHAK CLEANERS $30.04 MICHAEL SHORTREED 01/18/2017 01/19/2017 NU CPS REGISTRATION $4,000.00 MICHAEL SHORTREED 01/18/2017 01/20/2017 MINNESOTA CHIEFS OF POLIC $385.00 MICHAEL SHORTREED 01/18/2017 01/20/2017 MINNESOTA CHIEFS OF POLIC $385.00 MICHAEL SHORTREED 01/18/2017 01/20/2017 MINNESOTA CHIEFS OF POLIC $385.00 MICHAEL SHORTREED 01/19/2017 01/20/2017 MID-STATES ORGANIZED CRIM $250.00 MICHAEL SHORTREED 01/19/2017 01/20/2017 REPUBLIC SERVICES TRASH $1,107.66 CHRIS SWANSON 01/13/2017 01/16/2017 THE HOME DEPOT #2801 $9.67 TODD TEVLIN 01/15/2017 01/16/2017 PAPA JOHN'S 01838 $84.79 PAUL THIENES 01/05/2017 01/09/2017 LOWER TOWN PARKING $7.00 MICHAEL THOMPSON 01/06/2017 01/09/2017 DISCOUNT STEEL -MN $71.26 JEFF WILBER 01/06/2017 01/09/2017 OFFICE DEPOT #1090 $673.99 TAMMY WYLIE 01/11/2017 01/12/2017 BCA TRAINING EDUCATION $250.00 TAMMY WYLIE 01/11/2017 01/13/2017 OFFICE DEPOT #1090 $54.88 TAMMY WYLIE 01/12/2017 01/16/2017 OFFICE DEPOT #1090 $12.32 TAMMY WYLIE 01/18/2017 01/19/2017 BCA TRAINING EDUCATION $375.00 TAMMY WYLIE $54,051.73 G1, Attachments Packet Page Number 34 of 141 Check Description Amount 99158 01347 COPIES & STAFF TIME - DATA REQUEST 770.25 99159 02149 GRAPHIC DESIGN SERVICES - JANUARY 4,000.00 02149 DESIGN, PRODUCTION & PROOF CHGS 300.00 99160 00283 FIRE - CEU TRAINING 1,875.00 00283 EMS - TRAINING SITE FEE 150.00 99161 00519 TOW CABLE/LIFTING POLES CCTV TRUCK 365.00 99162 00687 TRIM FOR STREET LIGHT - 1835 MYRTLE 250.00 99163 05311 BBALL OFFICIALS 01/28 & 01/29 1,753.00 99164 01337 TRUTH IN TAXATION NOTICE 2016 2,864.33 99165 01337 OVERPD POLICE SRVS OCT-DEC 2016 2,500.00 99166 04502 REIMB FOR TUITION & BOOKS 9/5-10/21 2,344.30 99167 01409 INDOOR AIR TESTING AT PW 2,127.65 01409 PROJ 16-08 CH HVAC UPGRADES 816.85 99168 01190 ELECTRIC & GAS UTILITY 15,757.76 01190 ELECTRIC & GAS UTILITY 1,464.02 01190 GAS UTILITY 1,450.95 01190 ELECTRIC UTILITY 1,065.78 01190 GAS UTILITY 200.54 01190 ELECTRIC UTILITY 174.62 01190 ELECTRIC UTILITY 77.96 01190 ELECTRIC UTILITY 16.38 01190 ELECTRIC UTILITY 15.74 01190 ELECTRIC UTILITY 15.27 99169 05761 BANQUET ROOM RENTALS 54,916.00 99170 05761 EMPLOYEE MEMBERSHIPS - JAN 3,147.00 99171 04848 MONTHLY PREMIUM - FEBRUARY 294.70 99172 02624 TREATED ROAD SALT~6,648.74 02624 TREATED ROAD SALT~6,136.21 02624 TREATED ROAD SALT~4,321.59 02624 TREATED ROAD SALT~2,221.69 99173 05369 CLEANING SUPPLIES - CITY HALL 46.08 99174 05477 PROJ 16-08 CITY HALL CHILLER PMT#3 15,964.75 99175 03311 SEMI-RUGGED LAPTOPS MEETING SPECS 12,120.40 99176 00464 LIGHTING FOR FIRE CHIEF'S CAR 6,025.47 99177 05283 HELMETS 8,137.80 99178 05779 SERVICE OF EXTRICATION TOOL SET 1,664.00 99179 05572 EVALUATION MODULES 12,062.00 99180 05533 REPAIRS TO ENGINE #323 466.28 99181 03818 MONTHLY PREMIUM - FEBRUARY 177,449.50 99182 00986 MONTHLY SAC - JANUARY 2,460.15 99183 01060 CHIEFS MEMBERSHIP DUES 2017 321.00 99184 05741 LEGAL COUNSEL - CABLE MATTERS-DEC 47.50 99185 01126 MONTHLY PREMIUM - FEBRUARY 464.00 99186 01174 MEMBERSHIP DUES M COLEMAN 1ST QTR 200.00 99187 01179 FLOOR DRY 36.00 99188 05665 PROJ 15-11 LAKEWOOD/STERLING PMT#4 177,622.34 99189 04507 PROJ 15-11 PROF SRVS 8/1 - 8/31 3,443.00 99190 00001 JORGENSON DIRECT DEPOSIT RETURN 61.42 99191 01283 POLICE OFFICER LICENSE (A BERGERON)90.00 99192 05167 DISPUTE SETTLEMENT FOR 2016 EVENT 10,000.00 99193 02008 SALT BRINE FOR DE-ICING 60.00 99194 00198 WATER UTILITY 1,359.64 00198 WATER SERVICES FOR THE MCC 1,168.04 99195 04104 VOC RETURN AIR SENSOR-MCC POOL 1,770.00 99196 01789 ANNUAL SEWER MAINT BILL DIST 51W 282.0002/07/2017 CITY OF WOODBURY 02/07/2017 ST PAUL REGIONAL WATER SRVS 02/07/2017 ST PAUL REGIONAL WATER SRVS 02/07/2017 TRANE U.S. INC. 02/07/2017 POST BOARD 02/07/2017 PYROTECHNIC DISPLAY, INC. 02/07/2017 RAMSEY COUNTY PUBLIC WORKS 02/07/2017 NORTHERN ESCROW INC. 02/07/2017 NORTHERN TECHNOLOGIES, LLC 02/07/2017 ONE TIME VENDOR NCPERS MINNESOTA 02/07/2017 NORTH ST PAUL-MAPLEWOOD- 02/07/2017 NORTH STAR WIPER & INDUSTRIAL 02/07/2017 Check Register City of Maplewood 02/03/2017 Date Vendor 02/01/2017 RAMSEY-WASHINGTON CABLE COMM 02/07/2017 HEIDI CAREY 02/07/2017 HEIDI CAREY 02/07/2017 CENTURY COLLEGE 02/07/2017 CENTURY COLLEGE 02/07/2017 FLEXIBLE PIPE TOOL CO. 02/07/2017 HUGO'S TREE CARE INC 02/07/2017 WILLIE MCCRAY 02/07/2017 RAMSEY COUNTY-PROP REC & REV 02/07/2017 RAMSEY COUNTY-PROP REC & REV 02/07/2017 BRADLEY REZNY 02/07/2017 S E H 02/07/2017 S E H 02/07/2017 XCEL ENERGY 02/07/2017 XCEL ENERGY 02/07/2017 XCEL ENERGY 02/07/2017 XCEL ENERGY 02/07/2017 XCEL ENERGY 02/07/2017 XCEL ENERGY 02/07/2017 XCEL ENERGY 02/07/2017 XCEL ENERGY 02/07/2017 XCEL ENERGY 02/07/2017 XCEL ENERGY 02/07/2017 YMCA 02/07/2017 YMCA 02/07/2017 AVESIS 02/07/2017 CARGILL INCORPORATED 02/07/2017 CARGILL INCORPORATED 02/07/2017 CARGILL INCORPORATED 02/07/2017 CARGILL INCORPORATED 02/07/2017 CINTAS CORPORATION #470 02/07/2017 COOL AIR MECHANICAL, INC. 02/07/2017 DELL MARKETING LP 02/07/2017 EMERGENCY AUTOMOTIVE TECH, INC 02/07/2017 EMERGENCY RESPONSE SOLUTIONS 02/07/2017 FIRE SAFETY USA, INC. 02/07/2017 GOVERNMENTJOBS.COM,INC. 02/07/2017 KIRVIDA FIRE 02/07/2017 MEDICA 02/07/2017 METROPOLITAN COUNCIL 02/07/2017 MN STATE FIRE CHIEFS ASSOC 02/07/2017 MOSS & BARNETT G1, Attachments Packet Page Number 35 of 141 99197 05578 ARTIST COMPENSATION (GRANT)8,666.04 05578 ARTIST COMPENSATION (GRANT)6,349.00 566,377.7440Checks in this report. 02/07/2017 Z PUPPETS ROSENSCHNOZ 02/07/2017 Z PUPPETS ROSENSCHNOZ G1, Attachments Packet Page Number 36 of 141 Settlement Date Payee Description Amount 1/30/2017 MN State Treasurer Drivers License/Deputy Registrar 43,023.36 1/30/2017 U.S. Treasurer Federal Payroll Tax 131,927.93 1/30/2017 P.E.R.A.P.E.R.A.102,823.70 1/30/2017 MN State Treasurer State Payroll Tax 27,179.83 1/30/2017 Empower - State Plan Deferred Compensation 50,994.77 1/30/2017 Labor Unions Union Dues 3,889.38 1/30/2017 MidAmerica - ING HRA Flex plan 19,395.90 1/30/2017 ICMA (Vantagepointe)Retiree Health Savings 55,273.63 1/31/2017 MN State Treasurer Drivers License/Deputy Registrar 40,442.35 2/1/2017 MN State Treasurer Drivers License/Deputy Registrar 76,241.27 2/1/2017 US Bank Debt Service payments 5,540,760.03 2/2/2017 MN State Treasurer Drivers License/Deputy Registrar 735.25 2/2/2017 US Bank Debt Service payments 150,000.00 2/3/2017 MN State Treasurer Drivers License/Deputy Registrar 180,005.09 2/3/2017 MN Dept of Natural Resources DNR electronic licenses 806.50 2/3/2017 Optum Health DCRP & Flex plan payments 3,157.71 6,426,656.70 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 37 of 141 CHECK #CHECK DATE EMPLOYEE NAME 1,394.20 1,220.40 624.60 1,976.00 4,710.76 620.43 3,364.00 2,027.20 3,174.22 2,845.60 2,027.20 2,027.20 1,111.80 13,744.55 4,245.06 4,292.00 858.40 3,608.00 518.12 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount 01/27/17 COLEMAN, MELINDA 7,305.61 01/27/17 FUNK, MICHAEL 6,204.50 01/27/17 SMITH, BRYAN 456.30 01/27/17 XIONG, TOU 456.30 AMOUNT 01/27/17 ABRAMS, MARYLEE 456.30 01/27/17 JUENEMANN, KATHLEEN 456.30 01/27/17 JAHN, DAVID 3,358.53 01/27/17 PRINS, KELLY 4,059.10 3,204.20 01/27/17 CHRISTENSON, SCOTT 2,468.99 SLAWIK, NORA 518.43 01/27/17 01/27/17 KNUTSON, LOIS 01/27/17 OSWALD, BRENDA 2,238.50 01/27/17 PAULSETH, ELLEN 5,114.99 01/27/17 HERZOG, LINDSAY 1,376.78 01/27/17 RAMEAUX, THERESE 8,092.66 01/27/17 RUEB, JOSEPH 6,780.50 01/27/17 ARNOLD, AJLA 909.20 01/27/17 ANDERSON, CAROLE 2,682.80 01/27/17 DEBILZAN, JUDY 2,327.39 01/27/17 SCHMIDT, DEBORAH 6,520.59 01/27/17 SINDT, ANDREA 5,906.17 01/27/17 BEGGS, REGAN 1,945.79 01/27/17 EVANS, CHRISTINE 4,109.79 01/27/17 LARSON, MICHELLE 2,082.59 01/27/17 MOY, PAMELA 1,667.91 01/27/17 THOMALLA, CAROL 72.00 01/27/17 CRAWFORD, LEIGH 2,043.39 01/27/17 VITT, SANDRA 1,451.03 01/27/17 WEAVER, KRISTINE 2,584.09 01/27/17 OSTER, ANDREA 4,119.02 01/27/17 RICHTER, CHARLENE 1,524.23 01/27/17 HENDRICKS, JENNIFER 1,598.40 01/27/17 KVAM, DAVID 7,420.96 01/27/17 BERG, TERESA 752.50 01/27/17 CORCORAN, THERESA 4,112.09 01/27/17 SHORTREED, MICHAEL 11,356.69 01/27/17 WYLIE, TAMMY 1,926.59 01/27/17 SCHNELL, PAUL 19,123.70 01/27/17 SHEA, STEPHANIE 1,720.99 01/27/17 BAKKE, LONN 4,572.69 01/27/17 BARTZ, PAUL 3,456.08 01/27/17 ABEL, CLINT 3,591.46 01/27/17 ALDRIDGE, MARK 8,188.70 01/27/17 BIERDEMAN, BRIAN 7,406.67 01/27/17 BUSACK, DANIEL 4,079.41 01/27/17 BELDE, STANLEY 3,488.96 01/27/17 BENJAMIN, MARKESE 3,392.94 01/27/17 DEMULLING, JOSEPH 4,030.79 01/27/17 DUGAS, MICHAEL 4,860.99 01/27/17 CARNES, JOHN 359.40 01/27/17 CROTTY, KERRY 4,769.33 01/27/17 ERICKSON, VIRGINIA 3,435.18 G1, Attachments Packet Page Number 38 of 141 3,280.80 3,169.60 792.40 2,508.60 3,962.00 659.80 58.22 760.20 3,473.34 586.40 2,433.56 1,800.72 600.24 1,896.48 4,308.28 1,249.44 01/27/17 FORSYTHE, MARCUS 3,252.77 01/27/17 FRITZE, DEREK 6,616.82 01/27/17 FISHER, CASSANDRA 2,290.17 01/27/17 HER, PHENG 3,160.08 01/27/17 HIEBERT, STEVEN 3,553.34 01/27/17 GABRIEL, ANTHONY 6,627.15 01/27/17 HAWKINSON JR, TIMOTHY 3,533.82 01/27/17 JAMES JR, JUSTIN 464.00 01/27/17 JOHNSON, KEVIN 4,561.66 01/27/17 HOEMKE, MICHAEL 385.28 01/27/17 HOFMEISTER, TIMOTHY 372.00 01/27/17 KROLL, BRETT 3,284.01 01/27/17 LANDEROS CRUZ, JESSICA 464.00 01/27/17 KONG, TOMMY 3,521.73 01/27/17 KREKELER, NICHOLAS 1,070.93 01/27/17 LYNCH, KATHERINE 3,304.85 01/27/17 MARINO, JASON 4,339.09 01/27/17 LANGNER, SCOTT 3,224.58 01/27/17 LANGNER, TODD 3,844.30 01/27/17 MICHELETTI, BRIAN 4,027.84 01/27/17 MOE, AEH BEL 348.00 01/27/17 MCCARTY, GLEN 5,971.84 01/27/17 METRY, ALESIA 7,523.35 01/27/17 OLDING, PARKER 3,042.69 01/27/17 OLSON, JULIE 3,459.48 01/27/17 MULVIHILL, MARIA 2,195.26 01/27/17 NYE, MICHAEL 4,361.40 01/27/17 REZNY, BRADLEY 3,981.93 01/27/17 SLATER, BENJAMIN 4,536.64 01/27/17 PARKER, JAMES 3,271.73 01/27/17 PETERSON, JARED 2,672.46 01/27/17 SYPNIEWSKI, WILLIAM 3,907.20 01/27/17 TAUZELL, BRIAN 4,231.53 01/27/17 STARKEY, ROBERT 2,204.25 01/27/17 STEINER, JOSEPH 4,078.00 01/27/17 WENZEL, JAY 3,313.80 01/27/17 XIONG, KAO 3,224.58 01/27/17 THIENES, PAUL 7,335.15 01/27/17 VANG, PAM 3,376.14 01/27/17 ANDERSON, BRIAN 556.50 01/27/17 BAHL, DAVID 494.41 01/27/17 XIONG, TUOYER 471.25 01/27/17 ZAPPA, ANDREW 5,171.99 01/27/17 BEITLER, NATHAN 159.01 01/27/17 BOURQUIN, RON 1,200.91 01/27/17 BASSETT, BRENT 198.75 01/27/17 BAUMAN, ANDREW 3,691.49 01/27/17 CRAWFORD - JR, RAYMOND 5,533.43 01/27/17 CRUMMY, CHARLES 384.26 01/27/17 CAPISTRANT, JOHN 556.21 01/27/17 COREY, ROBERT 209.51 01/27/17 EVERSON, PAUL 8,467.03 01/27/17 HAGEN, MICHAEL 394.19 01/27/17 DABRUZZI, THOMAS 4,257.91 01/27/17 DAWSON, RICHARD 5,507.96 01/27/17 HAWTHORNE, ROCHELLE 3,620.19 01/27/17 HUTCHINSON, JAMES 463.50 01/27/17 HALE, JOSEPH 471.23 01/27/17 HALWEG, JODI 4,588.02 01/27/17 KANE, ROBERT 772.51 01/27/17 KARRAS, JAMIE 364.38 01/27/17 IMM, TRACY 89.45 01/27/17 JANSEN, CHAD 715.50 G1, Attachments Packet Page Number 39 of 141 4,312.80 2,528.64 526.97 1,127.34 1,874.16 2,026.08 114.65 9,739.44 9,279.28 2,526.40 2,296.80 2,296.80 2,296.80 4,716.48 1,148.40 1,148.40 735.40 10,124.75 2,480.00 01/27/17 KUBAT, ERIC 3,606.12 01/27/17 LANDER, CHARLES 3,273.67 01/27/17 KERSKA, JOSEPH 636.02 01/27/17 KONDER, RONALD 374.32 01/27/17 MERKATORIS, BRETT 102.70 01/27/17 MONDOR, MICHAEL 8,793.27 01/27/17 LINDER, TIMOTHY 3,882.61 01/27/17 LOCHEN, MICHAEL 883.04 01/27/17 NIELSEN, KENNETH 370.80 01/27/17 NOVAK, JEROME 5,942.57 01/27/17 MORGAN, JEFFERY 344.40 01/27/17 NEILY, STEVEN 76.19 01/27/17 OPHEIM, JOHN 278.10 01/27/17 PACHECO, ALPHONSE 477.01 01/27/17 NOWICKI, PAUL 424.01 01/27/17 O'GARA, GEORGE 106.01 01/27/17 RANGEL, DERRICK 463.78 01/27/17 RODRIGUEZ, ROBERTO 3,910.37 01/27/17 PETERSON, ROBERT 3,727.37 01/27/17 POWERS, KENNETH 4,180.26 01/27/17 STREFF, MICHAEL 5,405.36 01/27/17 SVENDSEN, RONALD 6,817.13 01/27/17 SAUERWEIN, ADAM 437.26 01/27/17 SEDLACEK, JEFFREY 3,453.10 01/27/17 GERVAIS-JR, CLARENCE 14,107.33 01/27/17 LO, CHING 1,094.02 01/27/17 TROXEL, REID 26.51 01/27/17 ZAPPA, ERIC 2,941.12 01/27/17 BRINK, TROY 5,640.59 01/27/17 BUCKLEY, BRENT 5,224.00 01/27/17 LUKIN, STEVEN 14,367.29 01/27/17 CORTESI, LUANNE 2,082.60 01/27/17 JONES, DONALD 4,978.69 01/27/17 MEISSNER, BRENT 2,675.84 01/27/17 DOUGLASS, TOM 2,036.97 01/27/17 EDGE, DOUGLAS 5,038.14 01/27/17 RUIZ, RICARDO 2,436.46 01/27/17 RUNNING, ROBERT 3,042.59 01/27/17 NAGEL, BRYAN 8,761.88 01/27/17 OSWALD, ERICK 3,928.74 01/27/17 DUCHARME, JOHN 3,003.93 01/27/17 ENGSTROM, ANDREW 3,024.49 01/27/17 TEVLIN, TODD 3,978.28 01/27/17 BURLINGAME, NATHAN 2,744.00 01/27/17 LOVE, STEVEN 4,497.91 01/27/17 THOMPSON, MICHAEL 5,279.50 01/27/17 JAROSCH, JONATHAN 3,608.47 01/27/17 LINDBLOM, RANDAL 3,739.31 01/27/17 HAMRE, MILES 2,219.56 01/27/17 HAYS, TAMARA 1,955.46 01/27/17 ZIEMAN, SCOTT 176.00 01/27/17 JANASZAK, MEGHAN 2,105.79 01/27/17 NORDQUIST, RICHARD 12,481.55 01/27/17 ORE, JORDAN 2,203.15 01/27/17 HINNENKAMP, GARY 3,988.55 01/27/17 NAUGHTON, JOHN 2,486.88 01/27/17 HER, KONNIE 128.00 01/27/17 HUTCHINSON, ANN 2,930.89 01/27/17 BIESANZ, OAKLEY 4,254.77 01/27/17 GERNES, CAROLE 1,677.23 01/27/17 GAYNOR, VIRGINIA 3,583.43 01/27/17 WACHAL, KAREN 1,142.65 01/27/17 WOLFE, KAYLA 72.00 G1, Attachments Packet Page Number 40 of 141 6,042.00 3,469.60 39.88 2,528.00 3,535.20 2,863.06 280.19 1,619.72 2,588.80 203.00 3,306.40 257.60 99102530 99102531 99102532 99102533 99102534 99102535 99102536 99102537 99102538 01/27/17 JOHNSON, ELIZABETH 1,774.59 01/27/17 FINWALL, SHANN 3,514.99 01/27/17 MARTIN, MICHAEL 7,079.46 01/27/17 KONEWKO, DUWAYNE 11,084.36 01/27/17 KROLL, LISA 2,084.89 01/27/17 SWANSON, CHRIS 2,108.19 01/27/17 WEIDNER, JAMES 2,383.39 01/27/17 BRASH, JASON 3,361.47 01/27/17 SWAN, DAVID 3,056.49 01/27/17 AYD, GWEN 143.00 01/27/17 BJORK, BRANDON 195.50 01/27/17 WELLENS, MOLLY 2,274.41 01/27/17 ABRAHAMSON, AMANDA 146.00 01/27/17 CHUHEL, BRADY 142.50 01/27/17 CUMMINGS, KATIA 42.00 01/27/17 BRAWK, JOSEN 26.00 01/27/17 BRENEMAN, NEIL 5,138.16 01/27/17 FISHER, JADE 56.00 01/27/17 GORACKI, GERALD 133.50 01/27/17 ETTER, LAURA 60.00 01/27/17 FISHER, CHANCE 70.00 01/27/17 LESNICK, JACOB 171.00 01/27/17 LO, SATHAE 294.50 01/27/17 KELLER, DILLON 56.00 01/27/17 KUSTERMAN, KEVIN 196.00 01/27/17 NEUMANN, BRAD 204.25 01/27/17 NZARA, MUNASHE 42.00 01/27/17 MALLETT, DERRICK 168.00 01/27/17 MCKANE, COLLIN 90.25 01/27/17 ROBBINS, AUDRA 7,212.79 01/27/17 ROBBINS, CAMDEN 609.50 01/27/17 PIEPER, THEODORE 112.75 01/27/17 RASMUSSEN, BRADLEY 102.50 01/27/17 VUKICH, CANDACE 189.00 01/27/17 WHITE, LINDA 180.50 01/27/17 SMITHSON, JONAH 169.50 01/27/17 THIELMAN, RICHARD 97.50 01/27/17 BERGO, CHAD 7,349.35 01/27/17 FAIRBANKS, GEORGE 3,600.99 01/27/17 WILLIAMS III, WALLACE 30.00 01/27/17 XIONG, BLONG 101.50 01/27/17 JENSEN, JOSEPH 1,983.69 01/27/17 SCHULTZ, SCOTT 5,621.93 01/27/17 ADAMS, DAVID 2,497.78 01/27/17 HAAG, MARK 2,670.96 01/27/17 PRIEM, STEVEN 5,287.46 01/27/17 WOEHRLE, MATTHEW 2,657.52 01/27/17 WILBER, JEFFREY 2,176.61 01/27/17 WISTL, MOLLY 336.50 01/27/17 FRANZEN, NICHOLAS 6,809.76 01/27/17 GERONSIN, ALEXANDER 2,163.51 01/27/17 XIONG, BOON 2,031.47 01/27/17 FOWLDS, MYCHAL 4,422.45 01/27/17 DOMENIGHI, DALTON 50.00 01/27/17 GREENER, DOUGLAS 120.75 01/27/17 RENNER, MICHAEL 2,385.38 01/27/17 DIEZ, ANTONIO 300.00 01/27/17 MEISSNER, MICHAEL 57.00 01/27/17 PURCELL, TYLER 126.00 01/27/17 KRUEGER, SCOTT 358.50 01/27/17 MASON, TAKARA 70.00 01/27/17 TOLLY, TREVOR 56.00 01/27/17 VANG, DONNA 252.00 G1, Attachments Packet Page Number 41 of 141 99102539 01/27/17 WAGNER, ERIC 43.50 695,373.53 G1, Attachments Packet Page Number 42 of 141 G2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: February 13, 2017 SUBJECT: Approval of U.S. Bank Lease Financing for Pumper Truck Introduction Minnesota Statutes §465.71 authorizes cities to purchase equipment through an installment plan, also known as a capital lease. The City has an existing master lease agreement with U.S. Bank for the government leasing and finance program that meets the statutory requirements. The Fire Department received approval from the Council to purchase a new pumper truck through the lease program. A capital lease will not impact the City’s bonded debt level, but does apply to the City’s bank qualification (BQ) limit, which allows municipalities to issue tax- exempt debt. The City will have adequate BQ in 2017 to accommodate this purchase. We are requesting that Council approve the application for equipment lease financing from U.S. Bank to fund the purchase of the pumper truck described below, in the estimated amount of $615,000. Background The pumper truck will be purchased through a joint purchasing collaborative. The equipment is in the CIP for 2017; however the Fire Equipment Fund does not have sufficient fund balance to pay cash for this purchase. The leasing program is more cost-effective than bonding and will not impact the city’s bonded debt level. The quoted rate for a 7-year financing plan with the U.S. Bank Government Lease Finance Program for this purchase is 2.27%. Below is a comparison of the same equipment purchase based on quoted commercial lease rates, the U.S. Bank Government Lease Finance Program, and financing costs of general obligation bonds (based on the City’s latest sale): Financing costs for 7-year term Amount Financed Commercial Lease U.S. Bank Lease Bonded Debt $615,000.00 $63,407.83 $42,177.01 $52,950.00 Recommendation It is recommended that the City Council approve the attached application for financing the fire pumper truck through the U.S. Bank Government Lease and Finance Program. Attachments 1. Application for Equipment Lease Financing Packet Page Number 43 of 141 G2, Attachment 1 Packet Page Number 44 of 141 G2, Attachment 1 Packet Page Number 45 of 141 G3 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: February 13, 2017 SUBJECT: Approval of Transfers and Budget Adjustments 2017 Debt Service Transfers The following transfers are reflected in the 2017 budget. These transfers represent funds that were committed at the time the bonds were issued and will help fund debt service payments. Approval is requested for transfers to be effective upon adoption: From Fund To Fund Amount For Tax Increment Fund 448 Debt Service Fund 369 $54,377 Debt Service Tax Increment Fund 413 Debt Service Fund 363 $20,993 Debt Service Tax Increment Fund 414 Debt Service Fund 363 $26,870 Debt Service Tax Increment Fund 415 Debt Service Fund 363 $8,117 Debt Service Sewer Fund 601 Debt Service Fund 357 $27,134 Debt Service Sewer Fund 601 Debt Service Fund 358 $107,651 Debt Service Sewer Fund 601 Debt Service Fund 363 $114,800 Debt Service Environmental Fund 604 Debt Service Fund 356 $49,560 Debt Service Environmental Fund 604 Debt Service Fund 357 $63,108 Debt Service Environmental Fund 604 Debt Service Fund 358 $49,271 Debt Service Environmental Fund 604 Debt Service Fund 364 $142,710 Debt Service Environmental Fund 604 Debt Service Fund 373 $90,095 Debt Service St. Paul WAC Fund Debt Service Fund 373 $39,669 Debt Service Debt Service Fund 370 Debt Service Fund 348 $100,000 Debt Service Trash Fund 404 Debt Service Fund 365 $72,350 Debt Service TOTAL TRANSFERS YEAR 2017 $966,705 2016 Transfers The fireworks dispute has been resolved. An additional $5,000 will be required for the payment. General Fund Taste of Maplewood $ 5,000 Fireworks TOTAL TRANSFERS YEAR 2016 $ 5,000 2017 Budget Adjustments These adjustments establish a budget for the Cable Fund for 2017. The 2017 budget was reviewed with Council members during several workshops relating to the Cable Fund. Budgeted expenses related to the videography and the production and distribution of Maplewood Living are being transferred to the Cable Fund with these budget adjustments. As discussed, we are phasing out the Packet Page Number 46 of 141 G3 franchise fee revenue from the General Fund. However; in 2017, the General Fund will still require a transfer of $158,000 to balance the budget. In 2018, the Cable Fund will receive all franchise fee revenues. It will be necessary to implement expenditure cuts, find new revenues, or increase taxes to balance the General Fund budget in 2018. Description Cable Fund Expenses: 222‐000‐000‐4010 Wages 152,920.00 43,228.00 196,148.00 222‐000‐000‐4011 Overtime 7,500.00 ‐ 7,500.00 222‐000‐000‐4030 Leave 25,880.00 ‐ 25,880.00 222‐000‐000‐4040 Retirement 36,590.00 (15,993.00) 20,597.00 222‐000‐000‐4050 Insurance 40,220.00 (19,623.00) 20,597.00 222‐000‐000‐4110 Office Supplies 1,000.00 9,000.00 10,000.00 222‐000‐000‐4120 Program Supplies 45,000.00 (45,000.00) ‐ 222‐000‐000‐4160 Equipment ‐ 51,125.00 21,125.00 222‐000‐000‐4170 Books ‐ 1,000.00 1,000.00 222‐000‐000‐4310 Telephone 1,560.00 ‐ 1,560.00 222‐000‐000‐4330 Postage ‐ 81,755.00 81,755.00 222‐000‐000‐4370 Insurance 2,300.00 ‐ 2,300.00 222‐000‐000‐4380 Subscriptions 80.00 70.00 150.00 222‐000‐000‐4390 Travel & Training 4,660.00 (660.00) 4,000.00 222‐000‐000‐4400 Vehicle Allowance ‐ 660.00 660.00 222‐000‐000‐4430 Repairs & Maint ‐ 15,000.00 15,000.00 222‐000‐000‐4480 Fees for Service 116,400.00 99,658.00 216,058.00 222‐000‐000‐4490 Consulting 25,350.00 22,650.00 48,000.00 222‐000‐000‐4550 Duplicating ‐ 8,350.00 8,350.00 222‐999‐000‐4999 Transfers Out 300,000.00 (142,000.00) 158,000.00 Total Cable Fund 759,460.00 109,220.00 838,680.00 General Fund Revenues: 101‐999‐000‐3999 Transfers In 300,000.00 (142,000.00) 158,000.00 300,000.00 (142,000.00) 158,000.00 Expenses: 101‐101‐000‐4480 Fees for Service 13,500.00 (13,500.00) ‐ 101‐301‐000‐4330 Postage 47,000.00 (39,500.00) 7,500.00 101‐301‐000‐4360 Printing 45,000.00 (43,000.00) 2,000.00 101‐301‐000‐4490 Consulting 46,000.00 (46,000.00) ‐ 151,500.00 (142,000.00) 9,500.00 Total General Fund 451,500.00 (284,000.00) 167,500.00 Original 2017 Budget Adjustment Modified 2017 BudgetAccount Number Packet Page Number 47 of 141 G3 Budget Impact None. The budget adjustments have been factored into our year end projections and transferring money between funds has no financial impact on the city. Recommendation It is recommended that the City Council approve the transfers and budget adjustments as listed above and authorize the Finance Director to make the appropriate accounting entries to complete the transactions. Attachments None Packet Page Number 48 of 141 G4 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: February 13, 2017 SUBJECT: Approval of 2016 Transfers to Close Project Funds Introduction Financial transfers and budget adjustments are needed to close public improvement project funds. Background Project 10-03, Park & Ride, has been completed and has a deficit balance of $1,083.03. Project 11-15, 2012 Mill & Overlay, has been completed and has a deficit balance of $20,246.27. Project 13-02, Ramsey County Concrete Rehab has been completed and has a deficit balance of $4,133.90. Staff is recommending that these projects be closed with a transfer from the Risk Management Fund in the amount of $25,463.20. Project 09-08, English 36, has been completed and has a deficit balance of $2,524,443. The deficit balance will be funded, in part, as follows: Future Municipal State Aid $1,518,065 Future Municipal Construction Aid 694,310 Future Land Sale 225,000 Staff is recommending a transfer from the Risk Management Fund of $88,000 to fund the remaining deficit. It will take approximately 2 years to fully fund the project, as State Aid becomes available to the City. This will allow the City to utilize Local Government Aid for other purposes. The Risk Management Fund has a balance of $736,000, primarily due to the accumulation of dividends from the League Insurance Trust. The City’s maximum annual aggregate risk exposure is $200,000. The City seldom reaches the maximum limit. It is very common for local governments to utilize these insurance dividends for capital or one-time expenditures. Budget Impact There is no financial impact to the city as the proposal is to transfer money between funds. Recommendation It is recommended that the Council authorize the following transfers and any appropriate budget adjustments related to the transfer: Packet Page Number 49 of 141 G4 Transfer From: Transfer To: Amount Purpose Risk Management Fund 705 10-03 Project Fund 597 $ 1,083.03 Close Fund Risk Management Fund 705 11-15 Project Fund 528 20,246.27 Close Fund Risk Management Fund 705 13-02 Project Fund 534 4,133.90 Close Fund Risk Management Fund 705 09-08 Project Fund 595 88,000.00 Fund Deficit TOTAL $113,463.20 Attachment None Packet Page Number 50 of 141 G5 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: February 13, 2017 SUBJECT: Approval of Resolution Accepting State Aid Advance Introduction The council will consider a resolution accepting a state aid advance to cover the 2017 principal payments on our two state aid bond issues. Background There are currently no funds available in the City’s Municipal State Aid Street construction account as a result of past Municipal State Aid projects. The City has had a deficit balance in the State Aid account since 2004 due to multiple advancements to help fund projects. Each year a certain amount of money at the state level is available to cities in this situation for advance encumbrances. An advance encumbrance is essentially an interest-free loan to the City to be repaid with future allotments. This is a good program for cities like Maplewood, as it allows for the utilization of funds that other cities are not using. The City currently has two State Aid bond issues outstanding which require funding from the State Aid maintenance and construction accounts. Prior to 2015, the State had always funded these principal and interest payments without requiring an Advancement Resolution. The State’s policies have changed and now they are requiring a resolution each year the City continues to have a shortage in the account before they will remit funds to the City for payment of the bonds. Budget Impact None. This is a change in policy by the State requiring the City to approve a resolution before being able to receive funds to cover debt service payments. Recommendation It is recommended that the City Council approve the attached Municipal State Aid Street Funds Advance Resolution. Attachments 1. Resolution Accepting Municipal State Aid Street Funds Advance Packet Page Number 51 of 141 G5, Attachment 1 MUNICIPAL STATE AID STREET FUNDS ADVANCE RESOLUTION CITY OF MAPLEWOOD, MINNESOTA WHEREAS, the City of Maplewood is planning to implement Municipal State Aid Street Project(s) in 2017 which will require State Aid funds in excess of those available in its State Aid Construction Account, and WHEREAS, said municipality is prepared to proceed with the construction of said project(s) through the use of an advance from the Municipal State Aid Street Fund to supplement the available funds in their State Aid Construction Account, and WHEREAS, the advance is based on the following determination of estimated expenditures: Account Balance as of February 1, 2017 -$1,633,306.00 Less estimated disbursements: Bond Principle: $570,000.00 Total Estimated Disbursements $570,000.00 Advance Amount (amount in excess of acct balance) -$2,203,306.00 WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subp. 10b, and WHEREAS, the Municipality acknowledges advance funds are released on a first-come-first-serve basis and this resolution does not guarantee the availability of funds. NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Project(s) of the City of Maplewood in an amount up to $570,000.00. I hereby authorize repayments from subsequent accruals to the Municipal State Aid Street Construction Account of said Municipality from future year allocations until fully repaid. I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to and adopted by the City of Maplewood, County of Ramsey, State of Minnesota, at a duly authorized City Council Meeting held in the City of Maplewood, Minnesota on the 13th day of February, 2017, as disclosed by the records of said City on file and of record in the office. Approved by the City of Maplewood, MN This 13th day of February, 2017 ________________________________ City Clerk Packet Page Number 52 of 141 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: February 6, 2017 SUBJECT: Approval of Waterfest Sponsorship Introduction Ramsey-Washington Metro Watershed District’s 18th annual Waterfest festival is scheduled for Saturday, June 3, 2017, from 11 a.m. to 4 p.m. at Lake Phalen in St. Paul. Waterfest is a free celebration of our clean lakes. The Environmental and Natural Resources Commission, Nature Center, and Green Team coordinate educational booths at Waterfest. The watershed district is requesting Maplewood’s support for Waterfest again this year, maintaining our sponsorship level of $1,000 as an Eagle Level Sponsor (Attachment 1). The sponsorship supports the community celebration and zero waste event, and helps the City achieve educational requirements outlined in GreenStep Cities and the Municipal Separate Storm Sewer Systems permit. Budget Impact The $1,000 Waterfest sponsorship will come from the Environmental Utility Fee fund and will assist the City in achieving educational requirements outlined in GreenStep Cities and the Municipal Separate Storm Sewer Systems permit. Recommendation Approve the Waterfest Sponsorship in the amount of $1,000. Attachment 1. Ramsey-Washington Metro Watershed District’s January 25, 2017, Correspondence G6 Packet Page Number 53 of 141 January 25, 2017 Shann Finwall City of Maplewood 1830 East County Road B Maplewood, MN 55109 Dear Ms. Finwall, “Make Waves” at WaterFest 2017! Planning is underway for the 18th annual free, family festival celebrating clean water. The date is Saturday, June 3 from 11 am to 4 pm at Lake Phalen Park. Your past support has helped provide a fun-filled day of activities on and around the lake and an opportunity for hands-on learning about clean water, wildlife and special ecological features of our beautiful watershed. We hope Maplewood will continue its sponsorship at the $1,000 Eagle Level. As an Eagle Level Sponsor, Maplewood’s logo will be prominently displayed on the WaterFest banner, poster, program and WaterFest web page with a live link to your website. Maplewood is also invited to have two stations in the passport activity. Please show your support for clean water with continued sponsorship of WaterFest. We look forward to Maplewood’s participation again this year. Sage Passi Debbie Meister Watershed Education Specialist WaterFest Coordinator G6, Attachment 1 Packet Page Number 54 of 141 G7 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mychal Fowlds, IT Director DATE: February 7, 2017 SUBJECT: Approval of Payment for Eden Systems Yearly Maintenance Support Introduction Support contracts for software are a major necessity because there are always fixes and updates and without the support contracts we’re entitled to none of these. Also, to speak with any of our third-party vendors a support contract is required. Background The City of Maplewood has been using Eden Systems for quite some time. We are now using Eden Systems as the major software package for Finance, Environmental and Economic Development, Public Works, HR and Citizen Services divisions. All city employees who work on the budget use Eden Systems. Budget Impact This purchase has been planned for and will be funded from the 2017 IT Fund in the amount of $57,405.14. Recommendation It is recommended that authorization is given to pay the support contract for Eden Systems so as to keep current with updates and to keep Eden Systems support available for staff. Attachments 1. Eden Systems invoice Packet Page Number 55 of 141 G7, Attachment 1 Packet Page Number 56 of 141 G7, Attachment 1 Packet Page Number 57 of 141 G8 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mychal Fowlds, IT Director DATE: February 7, 2017 SUBJECT: Approval of Payment for Zuercher Technologies Yearly Maintenance Support Introduction Support contracts for software are a major necessity because there are always fixes and updates and without the support contracts we’re entitled to none of these. Also, to speak with any of our third-party vendors a support contract is required. Background The City of Maplewood has been using Zuercher Technologies application as our Records Management System since 2015. The application was purchased by Ramsey County at that time, and this payment is Maplewood’s portion of the support agreement. The Police Department uses Zuercher to write and manage reports, log and manage evidence, issue citations and many other uses. Being that this is the primary application used by the Police Department and that the Department is a round-the-clock operation, continuing to have access to Zuercher support is imperative. Budget Impact This purchase has been planned for and will be funded from the 2017 IT Fund in the amount of $38,123.40. Recommendation It is recommended that authorization is given to pay the support contract for Zuercher Technologies so as to keep current with updates and to keep Zuercher technical support available for staff. Attachments 1. Zuercher Technologies invoice Packet Page Number 58 of 141 G8, Attachment 1 Packet Page Number 59 of 141 G9 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mychal Fowlds, IT Director DATE: February 7, 2017 SUBJECT: Approval to Purchase Dell Laptops Introduction The Police Department utilizes Dell laptops in the squad cars. This item will allow staff to retire the remaining Panasonic laptops and move forward with a consistent platform in all of our squads. Background In 2015 the Maplewood Police and IT Departments evaluated vendors to provide in-squad laptops. Dell was a vendor that supplied us with four demonstration units that we were able to test out for 30 days. The Department was happy with the units, and the city ultimately put in an order. To date, staff has been pleased with the units and has no reason not to continue to equip the rest of the fleet. This final order is timely in that staff has begun to see additional issues with the aging Panasonic units that remain in use. As stated above, this purchase would allow staff to retire all existing Panasonic units and move forward with one consistent in-squad laptop. Budget Impact The purchase has been planned for and will be funded from the 2017 IT & Police budgets in the amount of $19,392.64. Although this individual purchase is below $20,000, staff has already purchased additional hardware from Dell in 2017. Those two purchases together are over $20,000, and therefore staff is required to obtain City Council approval. Recommendation It is recommended that authorization be given to purchase laptops from Dell to be used in our Police squad cars. Attachments 1. Dell quote Packet Page Number 60 of 141 Sales rep: Amy Stubbs | Quote number: 3000008074414.1 Page 1 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Here's the quote you requested! Please review your quote details below, then contact your sales rep when you're ready to place your order. Total:$19,392.64 Quote number: 3000008074414.1 Quote date: Jan. 30, 2017 Quote expiration: Mar. 1, 2017 Deal ID: 10939582 Company name: CITY OF MAPLEWOOD Customer number: 10898254 Phone: (651) 770-4528 Sales rep information: Amy Stubbs Amy_Stubbs@Dell.com (800) 456-3355 Ext: 5131795 Bill to: CITY OF MAPLEWOOD 1830 E COUNTY RD B MAPLEWOOD MN 55109 US (651) 770-4528 Pricing Summary Item Qty Unit price Subtotal Latitude 14 Rugged 5414 8 $2,424.08 $19,392.64 Subtotal:$19,392.64 Shipping:$0.00 Environmental Fees:$0.00 Non-Taxable Amount:$19,392.64 Taxable Amount:$0.00 Estimated Tax:$0.00 Total:$19,392.64 G9, Attachment 1 Packet Page Number 61 of 141 Sales rep: Amy Stubbs | Quote number: 3000008074414.1 Page 2 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Shipping Group 1 Shipping Contact: ACCOUNTS PAYABLE Shipping phone: (651) 770-4528 Shipping via: Standard Ground Shipping Address: 1830 E COUNTY RD B MAPLEWOOD MN 55109 US SKU Description Qty Unit Price Subtotal 8 $2,424.08 $19,392.64Latitude 14 Rugged 5414 Estimated Delivery Date: Mar. 15 - Mar. 23, 2017 Contract Code: WN17AGW Customer Agreement No: 97222 338-BJIQ Intel Core i7-6600U Processor, Security, (Dual Core, 4M Cache, 2.60 GHz) 8 -- 619-AIKP Windows 7 Professional English, French, Spanish 64bit (Includes Windows 10 Pro License) 8 -- 658-BCSB Microsoft(R) Office 30 Days Trial 8 -- 570-AADK No Mouse 8 -- 580-ABYR Sealed Internal RGB Backlit English Keyboard 8 -- 370-ACDD 8GB (1x8GB) 2133MHz DDR4 Memory 8 -- 340-AJPV TPM Enabled 8 -- 490-BDCP Intel Integrated HD Graphics 520 8 -- 400-ANBI 256GB Solid State Drive 8 -- 429-AAGQ PowerDVD Software not included 8 -- 555-BCMT Intel Dual Band Wireless 8260 (802.11ac) W/ Bluetooth 8 -- 540-BBIT ExpressCard Reader 8 -- 429-AAYC Tray load DVD Drive (Reads and Writes to DVD/CD)8 -- 658-BDGG Dedicated u-blox NEO-M8 GPS Card 8 -- 492-BBCU E5 90W AC Adapter, 3-pin 8 -- 556-BBQR DW5808E Gobi5000 4G/LTE Wireless WAN Card for Verizon (Windows 7) 8 -- 631-AAZD Intel vPro Technologys Advanced Management Features 8 -- 340-BICE Quick Setup Guide (English)8 -- 391-BCRV 14.0" FHD(1920 x 1080 ) Outdoor-readable, Touch, with Camera with Privacy Shutter and Microphone 8 -- 451-BBWD 9-cell (97Wh) Lithium Ion Battery With ExpressCharge 8 -- 634-BENZ No DDP|ESS Software 8 -- 421-9983 Dell Data Protection Encryption Enterprise Edition Digital Delivery 8 -- 954-3471 Dell ProSupport for Software, Dell Data Protection 8 -- G9, Attachment 1 Packet Page Number 62 of 141 Sales rep: Amy Stubbs | Quote number: 3000008074414.1 Page 3 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Encryption Enterprise Edition, 5 Year 620-AAOH No Media 8 -- 817-BBBB No FGA 8 -- 210-AJRP Latitude 5414, XCTO 8 -- 555-BCZH Intel Dual-Band Wireless-AC 8260 Driver 8 -- 450-AAEJ US Power Cord 8 -- 340-AGIK Safety/Environment and Regulatory Guide (English/French Multi-language) 8 -- 590-TEVW Docking connector for Rugged Docking Station only 8 -- 332-1286 US Order 8 -- 387-BBFE Energy Star 8 -- 389-BDCE No UPC Label 8 -- 340-ACQQ No Option Included 8 -- 340-AFRW ODM Info 8 -- 340-BIRL Shipping Material for Latitude 14 Rugged (5414)8 -- 389-BKKW Regulatory label 8 -- 389-BJUE Intel Core i7 vPro Processor Label 8 -- 590-TEVS Additional RJ45, Serial 8 -- 800-BBGF BTO Standard shipment Air 8 -- 340-AATY Dell Client System Update 8 -- 340-AAUC Dell Digital Delivery Cirrus Client 8 -- 340-ADFZ Dell Power Manager 8 -- 422-0007 Dell Data Protection Security Tools Digital Delivery/NB 8 -- 422-0052 SW,MY-DELL,CRRS 8 -- 640-BBDI Adobe Reader 11 8 -- 640-BBEU Dell Data Protection Protected Workspace 8 -- 640-BBQK System Driver, Dell Rugged Latitude 5414 8 -- 658-BBNF Waves Maxx Audio Royalty 8 -- 658-BCUV Dell Developed Recovery Environment 8 -- 389-BKND Regulatory Label for Non Rubber Keyboard with WWAN 8 -- 575-BBCH No Stand included 8 -- 460-BBEX No Carrying Case 8 -- 808-6795 ProSupport Plus: Next Business Day Onsite, 1 Year Extended 8 -- 808-6797 ProSupport Plus: Next Business Day Onsite, 3 Years 8 -- 808-6805 Dell Limited Hardware Warranty Initial Year 8 -- 808-6819 ProSupport Plus: Accidental Damage Service, 4 Years 8 -- 808-6822 ProSupport Plus: Keep Your Hard Drive, 4 Years 8 -- 808-6843 ProSupport Plus: 7X24 Technical Support, 4 Years 8 -- 975-3461 Dell Limited Hardware Warranty Extended Year(s)8 -- 997-8367 Thank you for choosing Dell ProSupport Plus. For tech support, visit www.dell.com/contactdell or call 1-866- 516-3115 8 -- 642-BBBC Active Pen for the Latitude 12 Rugged Tablet 8 -- G9, Attachment 1 Packet Page Number 63 of 141 Sales rep: Amy Stubbs | Quote number: 3000008074414.1 Page 4 © 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682. Subtotal:$19,392.64 Shipping:$0.00 Environmental Fees:$0.00 Non-Taxable Amount:$19,392.64 Taxable Amount:$0.00 Estimated Tax:$0.00 Total:$19,392.64 G9, Attachment 1 Packet Page Number 64 of 141 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works DATE: February 6, 2017 SUBJECT: Approval of Resolution Supporting State Funding for City Streets Introduction The City Council will consider approving a resolution supporting state funding to help fund city streets. Background / Discussion The League of Minnesota Cities Board of Directors, back on February 19, 2015 adopted a resolution demonstrating support for new dedicated state funding for city streets. This position continues to remain and aims to mobilize support for “an omnibus transportation funding bill that provides additional dedicated state funding for city streets including funding that can be used for non-MSA (Municipal State Aid) city street maintenance, construction and reconstruction.” Cities that support this position are asked to adopt a similar resolution. It should be noted that the City of Maplewood passed similar resolutions in the prior two years. This effort which grew out of the 84% Coalition (which Mayor Slawik served on) was the catalyst for the creation of the Small Cities Assistance Account which provided funding to smaller cities for street maintenance costs. As noted from the League of Minnesota Cities website: The group, made up of representatives of the League, the Coalition of Greater Minnesota Cities, the Minnesota Association of Small Cities, Metro Cities, and the cities of Minneapolis and St. Paul, is seeking support for a measure that would impose a $10 surcharge on license tab fees and on motor vehicle title transfers to be dedicated to city streets in both large and small cities. The provision raises approximately $57 million annually. Half of the funds would be directed to the Small Cities Assistance Account, established by the 2015 Legislature, and half would be dedicated to a new Larger City Streets and Bridges Account. The funds would not be subject to the constraints of the MSA funds dedicated in the Minnesota Constitution. State funding towards local roads is of interest to many communities as increasing demands on local roadways require increasing investment typically from local tax levies or special assessments. Of the 135 miles of local roads in the city, 108 do not qualify for state funding. This leaves a large percentage of Maplewood’s local roads ineligible to receive dedicated G10 Packet Page Number 65 of 141 Highway User Tax Distribution Fund dollars. The City must take a balanced approach and this resolution expresses that sentiment. Budget Impact No budget impact to the City. Recommendation It is recommended that the City Council adopt the attached Resolution Supporting State Funding for City Streets. Attachments 1. Resolution G10 Packet Page Number 66 of 141 RESOLUTION SUPPORTING DEDICATED STATE FUNDING FOR CITY STREETS WHEREAS, Minnesota contains over 141,000 miles of roadway, and over 22,500 miles— or 16 percent--are owned and maintained by Minnesota’s 853 cities; and WHEREAS, almost 85 percent of municipal streets are ineligible for dedicated Highway User Tax Distribution Fund dollars; and WHEREAS, the more than 700 Minnesota cities with populations below 5,000 are ineligible for dedicated Highway User Tax Distribution Fund dollars; and WHEREAS, city streets are a separate but integral piece of the network of roads supporting movement of people and goods; and WHEREAS, existing funding mechanisms, such as Municipal State Aid (MSA), property taxes and special assessments, have limited applications, leaving cities under-equipped to address growing needs; and WHEREAS, city cost participation in state and county highway projects diverts resources from city-owned streets; and WHEREAS, maintenance costs increase as road systems age, and no city--large or small—is spending enough on roadway capital improvements to maintain a 50-year lifecycle; and WHEREAS, for every one dollar spent on maintenance, a road authority--and therefore taxpayers--save seven dollars in repairs; and WHEREAS, cities need greater resources, including an additional dedicated state funding source for transportation, and flexible policies in order to meet growing demands for street improvements and maintenance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF MAPLEWOOD that the City of Maplewood supports an omnibus transportation funding bill that provides additional dedicated state funding for city streets including funding that can be used for non-MSA city street maintenance, construction and reconstruction. ADOPTED by the City of Maplewood this 13th day of February 2017. G10, Attachment 1 Packet Page Number 67 of 141 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Dave Kvam, Police Commander Michael Shortreed, Police Commander DATE: February 6, 2017 SUBJECT: Approval to Apply for Grant Funding from the Minnesota Department of Commerce for the Purchase of Three (3) Automatic License Plate Readers Introduction The Minnesota Department of Commerce announced an auto theft intervention grant for which Maplewood Police Department is eligible to apply. Grant funds can be used for investigative overtime funding, and/or for materials or equipment used to prevent, detect, or investigate and prosecute auto theft crimes. Background In a collaboration with several Ramsey County communities, the Maplewood Police Department has been the recipient of automated license plate readers (ALPR) that are currently in use. In an effort to expand the use of ALPR, the police department seeks to apply for up to three (3) new license plate readers. ALPR grants are offered because of their effectiveness in automatically scanning license plates and running those plates against the Minnesota “hot list” of stolen vehicles and license plates. ALPR is also an effective method of identifying those subject to arrest warrants. Minnesota’s east metro area has a considerably higher number of reported auto thefts than the north, south, or west metro areas. In 2015, Maplewood had 303 auto thefts per 100,000 population (the standard national measure) versus a National rate of 220 per 100,000 and a State rate of 145 per 100,000. Because of our auto theft rates, tools with the potential to make us more effective at detecting stolen vehicles are desirable. Budget Impact There would be no cost to acquire and license these units for the first year of the grant. Ongoing expenses would be licensing and maintenance of the units, which can be covered in the department’s budget. ALPR units cost approximately $16,000 each. Recommendation It is recommended that City Council approval be given to the police department to apply for the auto theft grant through the Minnesota Department of Commerce. Attachments None. G11 Packet Page Number 68 of 141 G12 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: February 13, 2017 SUBJECT: Approval of 2016 Performance Measurement Survey Results Introduction The City of Maplewood participated in the 2016 performance measurement survey, established by the Minnesota Council on Local Results and Innovation. The results of the survey are attached. Background The City participates in the Minnesota Council on Local Results and Innovation’s annual comprehensive performance measurement program, as outlined in M.S. 6.91. Cities participating in this program are exempt from levy limits, if levy limits are in effect. The City receives reimbursement of $0.14 per capita in local government aid for participating in the performance measurement program. The program includes a survey that measures citizen satisfaction on 10 basic benchmarks. The survey was promoted primarily through social media throughout the months of November and December. The City received 59 responses to the 2016 survey, compared to 49 in the previous year. Citizen comments are included in the survey attachment, unedited. Survey results will be posted on the City’s website and in Maplewood Living. Budget Impact None. Recommendation It is recommended that the City Council acknowledge and approve the 2016 citizen survey results. Attachments 1. Citizen Performance Measurement 2016 Survey Results and Comments Packet Page Number 69 of 141 Annual Performance Measurement Survey December, 2016 Estimated 2015 Population of Maplewood 39,742 Responses to Survey 59 Responses to Prior Year Survey 49 G12, Attachment 1 Packet Page Number 70 of 141 Comments: All are good except Fire and EMS. Let's bring the volunteer fire department back so we have more firefighters to draw from for coverage purposes and in case of a major emergency such as a tornado coming thru the city etc. Use CERT Team more also to help out Police and Fire Dept. Your communications with residents is seriously lacking. What a joke We do have a responsive city government. Let's keep it that way. property values of not rebounded and continue to slide in our area, while many other parts of the city and surrounding communities have increased. So far so good The for sale fire station should be offered to Walmart for a mini store. People south can complain all they want about what they perceive as increased traffic. All the traffic going down Londin Ln is going to shop in Woodbury and to 494. That would change in that the taxes being paid would go to Maplewood, not Woodbury and the traffic would not chnage. Keep the tax money in Maplewood. Poor management has turned this city into a dump. In general, the city provides good service of high quality in many areas. There are certainly some areas that can use improvement, but that is true in every city. Excellent 21% Good 43% Fair 21% Poor 5%Don't know 10% Overall quality of services G12, Attachment 1 Packet Page Number 71 of 141 I once stopped at an intersection with a stop sign, checked for incoming cars, pulled ahead and was hit by a car coming over a hill on English street. This oncoming car was clearly speeding. After I was hit I saw very long skid marks. Afterwards, I went to my local clinic and returned home. In the next day or two, I received a ticket in the mail from the officer who came to the scene. I took this up with the officer's superior; he wasn't helpful. I paid the ticket. Overall, this left a sense of distrust of my local police force. I'm guessing this was 8 or 9 years ago, so the force may have changed quite a bit, but it's left a negative impression of the Maplewood services. If I could financially handle it I would move as far away from Maplewood as I could. It is nothing like our pleasant city used to be. I went to talk to an engineer about my rain water run off, he was super nice, he cared about me, little old me and my yard, wow, awesome service and he really knew his stuff! Thanks Maplewood for putting this out there. I think in the past year Maplewood has taken a in a great direction !! Thanks to all the city and the services they provide! I don't take them for granted I try to spend as little of my time in maplewood as possible. It's just no longer safe. If I could get what I paid for my home I would move immediately. It's sad to see what this city I once loved has become. Thanks for motivating me to move. G12, Attachment 1 Packet Page Number 72 of 141 Comments: The City does a poor job of code enforcement in terms of junk in residential yards, too many cars in residential yards, temporary structures etc. But not referencing the street appearance It's trash In the area I live and the areas I travel through, the appearance is excellent. Landscaping (trees, shrubs, etc.) is great and city streets are clean and in good repair. Roads are cleaned appropriately and plowed quickly during the winter. Looking forward to further redevelopment in Gladstone, hoping for Frost Ave parkway feature to be extended all the way to White Bear Ave. I've seen a decline in the city overall. More crime, schools are not all that good. There is no good place to shop. We would love to sell our home and relocate but finances have us here for a few more years. Growing up in forest lake we always came to maplewood. I've seen the decline for many years. Some areas need some revitalization. Streets are not maintained well and the overall look and feel of the community has deteriorated. Excellent 8% Good 61% Fair 25% Poor 5% Overall appearance of city G12, Attachment 1 Packet Page Number 73 of 141 There is a lot of garbage around the park area and apartments by our place by the old champs and there has been broken glass on the sidewalk. Many homes turned into rental properties are not kept up, lowering property values for other home owners. The streets are filled with pot holes and never get fixed. Improved since we moved here. little things ARE important. we need to ENFORCE our city codes we need to enforce NO over-night parking in the street AND PARKING ON GRASS & BOULEVARDS. Trash receptacles ARE ALL over the front of homes in our neighborhoods. PLEASE be more proactive about this and HOW our neighborhoods look, it makes a difference both short and long term. Thank you. In some areas, housing and commercial areas are not very well maintained. This makes the city appear somewhat shabby in these places. We don't know if there are codes that can be better enforced or if the city is doing everything possible already. Overall there isn't much charm or attractiveness in the buildings. The park system is very handsome, by contrast. Looks its age. Not as nice as some communities – like Woodbury. roads are poor - you feel you have to build on every empty space - the police are indifferent, not friendly and caring like they used to be - the political people are serving themselves instead of the people - taxes are way to high for what we receive in return. Some areas around town need a little cleanup. Frost Ave. west of English street has some businesses that are quite the eye sore White Bear ave from cty rd C south to Larpenteur has a not so nice feel. It feels like St. Paul East side. It doesn't feel very suburban, clean or taken care of. I would like to see the buildings revamped. Otherwise that northern area of White Bear Ave is very nice. I drive on that Ave. multiple times per day. I would like to see more sidewalks around busy areas, especially by Cub foods, Beam Ave by the mall and hospitals. Some Complexes, and town homes look so poorly maintained. Don't know if it's property managers, owners or renters. Overflowing trash, broken garage doors, vechicals eith expired tabs, old siding, people parking on the grass. Townhomes on Bebee road on the south end...... it's sad to see next to a private school, well maintained townhomes off of Southwind. The apartments look much nicer on Beebe then those run down ones. Don't spend more money on it. Love the new trails and rain gardens. Need more code enforcement. Either enforce the codes or remove them. I am talking about residential enforcement. G12, Attachment 1 Packet Page Number 74 of 141 Comments: Police Department is very good. The Paramedic program should return to the Police Department as the response was faster when the Police were the primary ems responder. We don't seem the police patrolling in our section of Maplewood very often. I got my butt kicked at the mall bus stops a few years ago. Got any leads yet? I live in the south end and feel safe, but sometimes feel the south end is forgotten about since it is so quiet. We still need patrols. We see squads periodically, but would be nice to have more of a presence in the area. Safe, quiet, people look out for each other. Criminal activity has increased, some basic ordinances aren't enforced parking overnight, vagrancy, loitering, etc. Me feeling safe has nothing to do with police presence. My neighbors are amazing and the only negative interactions I have had in the years I've lived in Maplewood have been when I was pulled over for no reason. Police department is absolutely horrible and worthless. Routinely see them hiding out in the corner of parking lots doing nothing. They harass and try to intimate citizens. They are the real thugs in this town. No accountability. Sargent told me to come down to the station and fight him when I brought this up. Very Safe 29% Somewhat Safe 47% Somewhat unsafe 15% Very Unsafe 8% Feeling of safety in city G12, Attachment 1 Packet Page Number 75 of 141 With open rhetoric of hatred and bigotry it's hard not to feel unsafe, especially for family members who are vulnerable. We need to see the City Executives, Elected officials and law enforcement agencies to be visible and reassuring. I've had a vehicle break in. The feeling of safety varies by neighborhood. When streets are in poor condition, housing appearance is not maintained, and the ban on overnight parking of vehicles in the road is not enforced, that makes a neighborhood feel unsafe, even if that is not the case. I live in the south leg – we do not let our children outside without an adult. Nextdoor app is showing some theft in the area It's located too close to St. Paul to be super safe, in my experience. But it's not bad. Crime hasnt bothered me until the last 3 months. I feel like I shouldn't go for a walks when it's dark anymore. Too many weirdos walking around. Some walking, bicking and walkingnseem seem offensive. From what I've personally seen and heard. I feel it's more violent. lots of drunks, drugged out looking people. I hear (mostly women) screaming for help, dogs getting beat, people making hanus threats walking up the street. By the time I get out of bed to see what's going on I can't find where it's coming from! Noises travel so far it's hard to tell where it's coming from. Toddlers wandering without their parents, theft of all sorts. Something has to change. I've seen cops fully surrounding vechicals now 3 times times in four days. I'm glad Maplewood is pulling these cars over and getting these guys!!! Go Maplewood PD and a big Thank you No where is "very safe" Maplewood has become the new Minneapolis. Crime is constant, and blatantly in your face. Police response times are deplorable,and I can see the new touched down station from my front yard. Pretty obvious to all residents. My street has recently had break in's. Many nights I hear cars driving at very, very high speeds on the freeway. G12, Attachment 1 Packet Page Number 76 of 141 Comments: The current full time fire department model does not provide an adequate number of firefighters, coverage or response time. Let's return to our volunteer fire department that was very successful. Why did the Fire Chief dismantle a Department that worked? I hope to never need to know I have never had ti utilize them, but my perception is that they are excellent. I have never had experience with them, but my perception is that they are excellent. I would give an excellent to this rating if the south end had its own dedicated fire station. Closing the Londin Lane and Sterling station didn't help us at all. I understand the new one was built on 3M campus, but in times of crisis, seconds count and you put critical resources farther away. Had an attempted break-in a few years ago; police arrived in under 5 minutes. Impressive. Appreciate EMS there to assist my mother (twice). Never had to use fire or medical service yet. Policing seems to be more social work than proactive engagement. Rarely see police on patrol in our area during problem time periods. Ramsey County dispatch inconsistent on following up on criminal situations. They came to our house when there was some weirdness with our fire alarm. They were very helpful. However, when I got into a car accident we had to wait for police for over an hour. I haven't had any experience with emergency services in Maplewood. Excellent 36% Good 34% Fair 7% Poor 7% Don't know 17% Overall quality of fire and emergency medical G12, Attachment 1 Packet Page Number 77 of 141 MPD put up the MPH to slow speeders on Londin Ln. It did no good, as a matter of fact, vehicles would speed up when they saw it. The speeding continues with no change. They're always friendly. I've asked a few fire safety questions to the fire fighters if I see them in public. I'm glad they take the time to answer my questions. Fire response times are not acceptable. Very professional! Live in S. Maplewood; 2 houses in my neighborhood have burnt to the ground after the fire dept moved away. $2500.00 for an ambulance ride 4 miles to St. Johns (fire dept) is ridiculous...... And then get threatened to get your state income tax return seized if not paid when you are already making payments to the Fire Dept. G12, Attachment 1 Packet Page Number 78 of 141 Comments: Sidewalks need to be completed. They start and end periodically especially on Beam Ave. Let's finish the sidewalks that we started. This is a safety issue also because we have to walk on the street when there are no sidewalks. Drive down Lakewood Drive north off of Lydia. It is awful. I had someone visiting from out of town and said that she say ghettos with nicer streets. The pot holes are HORRIBLE. Really? Hahahaha This may already exist, but could you post a calendar or map of the city showing where future street maintenance will be done. Would be nice to know of upcoming projects involving resurfacing or sealing of the streets. So happy the city decided to rebuild/resurface streets. Worth paying assessment/higher taxes for this. The stretch between McKnight and Century, running just south of Hill Murray High School is horrible. Patch, patch, pothole, pothole. Furthermore, there are no bypass lanes to pass the 100's of vehicles holding up traffic delivering kids to Hill Murray. Horrible in the AM. My street is horrible. I've lodged a complaint with the city about our street and the only thing that gets done is the holes get filled over and over again. To our right there is a home who constantly pumps water from.their sub pump and it freezes at the end of my driveway. I was told there is nothing that can be done. It's going to take 1 time for one of my family members to fall in the winter, in the summer the water turns slimey. It's dissapointing Excellent 10% Good 49% Fair 20% Poor 20% Overall condition of city streets G12, Attachment 1 Packet Page Number 79 of 141 Dreadful. The streets are filled with pot holes and never get fixed. Improved over 5 years. Many of the city streets, including the one on which we live, are in extremely poor repair. Our street may be repaired next year, although the repair has not yet been approved by the city council. We can't even drive in the correct lane on one street because the potholes are extremely deep and cover the entire lane for a full city block. We saw a squirrel burying acorns in the potholes! Many areas are starting to show their age. the county roads are in a lot better condition WHY I feel like some roads are always bad, ex Prosperity Ave from Larpenteur to Frost. If you know they are always bad, perhaps something needs to be done for the long term, or at least keep up on filling the pot holes so that they don't cause pain to a driver when they accidentally drive over them. Otherwise I think the streets are fine. I like seeing the street sweeper every now and then. The streets are horrible. Instead of fixing problems correctly, patches are laid over old patches and they get scraped up and erode every year. The stretch of road on Larpenteur in front of Hill Murray is also extremely difficult and time consuming to drive through before and after school. The traffic backs up badly. A passing lane added to the east-bound lane would help tremendously with this problem. Radatz and SouthlAwn has so many potholes. Vandake and north St. Paul road is terrible! So happy Bebee road was taken care of We moved into our house with an anticipation date of the City of Maplewood re-doing our roads in our small community near 3M in 2017. I live in a 2x6 block area of Minnehaha Ave and Century on the 3M side. As I looked at the new plan, it has been moved up a couple more years. So many holes and so many patches on our roads. It just looks bad. I would also like to see curbs and better lighting on our streets. I don't believe Maplewood is capable enough to provide good long lasting roads Was charged a lot to have my street resurfaced; new curbs began crumbling that same year. G12, Attachment 1 Packet Page Number 80 of 141 Comments: Salting on hills could be improved. Response to snow events is excellent I just want one season where they don't knock down mailboxes and dig up the lawn over the cubes. Most neighbors install big red poles at the end of their lawns so that the damage is minimal. Seriously...... Maplewood is very fast at clearing streets of snow and does an excellent job ensuring the streets are safe to drive. Great job! Our plow drivers are very good at what they do. No complaints from this resident. Snow removal is prompt and thorough, though a little more attention to detail around the Maryknoll/Summer triangle would be appreciated. I had one complaint years ago, Public Works responded promptly and took pains to correct situation. I was very impressed by that. I have only been in Maplewood for one year. Last winter there was not a large amount of snow. However, in years past I've noticed that Maplewood has cleared their streets a lot faster than St. Paul and did a better job. If there are cars parked in the street when the plows come by, they need to be towed as indicated they would. You should try St. Paul streets where I moved from. Terrible Excellent 39% Good 36% Fair 14% Poor 8% Don't know 3% Overall quality of snowplowing G12, Attachment 1 Packet Page Number 81 of 141 The snowplowing is excellent. The plow service is timely and they clean the streets well. A+ For the most part, Streets near me are always plowed early and thoroughly. when you forced curbs on us, one of your pathetic reasons was you could plow curb to curb. I haven't seen that yet. To much snow is left on streets. ALL snow and ice should be removed (plowed, salted, sanded, whatever it takes) after every snowfall for the safety of the citizens. Pretty good, but there is always room for improvement. It is Minnesota! Can we really ever say we were genuinely surprised? Only because I see the job done in St. Paul Overnight parking needs to be enforced a lot better then it is. More so in the winter sot the streets get plowed properly They don't plow curb to curb on our streets, just sort of down the middle. G12, Attachment 1 Packet Page Number 82 of 141 Comments: Haven't had a problem with the sewer. Well my toilet doesn't overflow After attending a council meeting and learning about lifting stations, I have a new appreciation for sanity sewer service. You know, an occasional story about how certain services work/explanation of costs would probably make people feel better about fees/taxes paid. Although I do hear about some problems nearby. Fingers crossed. The openings to the sanitary sewer in our neighborhood are not large enough to accept the volumes of water that we receive in larger rainfall events. Our neighborhood streets routinely flood. I have not seen a problem Never had issues. Excellent 37% Good 44% Fair 5% Poor 2%Don't know 12% Overall dependability and quality of sanitary sewer G12, Attachment 1 Packet Page Number 83 of 141 Comments: Haven't had a problem with the water. It's decent I suppose Again, well worth paying higher rates for the improved filtration/better taste of our water. We filter out Fluoride. As a family, we do not authorize water fluoridation. At all! Although much cheaper before the decision to go with Ramsey County water rather than NSP The drinking water is very tasty! I used to be on SPWRS living near the st paul area of Maplewood and now that i live near NSP area of Maplewood, I am on NSP water. THey are MUCH friendlier and nicer to deal with! Water is fine! But it sucks that it is so hard, i have to pay for a water softener. Overall I feel it's mostly safe to bathe in, do dishes, etc., but with the added fluoride I don't feel it's safe to drink. Never had issues Water has always had a weird taste. Pollution from 3M? Excellent 48% Good 38% Fair 5% Poor 5% Don't know 3% Overall dependability and quality of city water G12, Attachment 1 Packet Page Number 84 of 141 Comments: One of the reasons we live in Maplewood is the great parks, trails and recreation programs and athletics for kids. We chose Maplewood to build our home over other locations because of the abundant parks and trails in our wonderful city. This city spends more money on this than on our streets, and that's a fact... otherwise our neighborhood streets wouldn't look so horrible. I could only guess I only wish we could do more to clean up Wakefield Lake. And maybe restore creek to it by removing culvert some day. The city needs to show more of a commitment to financing rec programs and facilities. Maplewood Parks and Rec has done a good job with what they have but I have my six year old son participating in Roseville sports because they are structured better. I feel that the citizens, and more importantly, the kids of Maplewood deserve better. The parks in Maplewood are beautiful! I only have one comment. The signs for the parks, you know the brown signs with the yellow placard... they are so ugly! Can't we do it a different signs with the nice Mapleleaf on them? Sorry if I offended the person who designed them. But seriously they are bad. Could be more things for children under 5, parents groups or women's groups Excellent 26% Good 48% Fair 9% Poor 5%Don't know 12% Overall quality of city rec programs and facilities G12, Attachment 1 Packet Page Number 85 of 141 We were extremely disappointed in the recent transfer of the MCC to the YMCA. The cost of our couples membership will increase by $550 per year, almost an 80% increase in cost. That seems a bit much for the few services that we use at the MCC and likely means that we will discontinue our long- term membership once the current one expires. (It will be cheaper to purchase a couple of pieces of exercise equipment for home than to pay that much more each year.) City Parks need attention to remove buckthorn and other invasive species. I have access to the Phalen park system, and two walking trails, as well as the savanna. I do with the missing light on Walter street (over sidewalks) would be put in. Many parks are really starting to show their age. Probably could use a bit of a facelift here and there. Let's keep our great trails - including the Vento trail as a recreational trail and not a light trail route. Glad to see Goodrich playground get revamped. Basketball seems popular with the youth in Maplewood- Great improvements within the mcc and YMCA. The pool is so much cleaner then it was two years ago. I visit the playgrounds. They're nice. We would like to see sidewalks! Are parks are not a safe place to bring your kids too, they are over run with lowlifes now. Maplewood Athletic Association is a great organization! Would like a bike path or sidewalk on linwood ave. G12, Attachment 1 Packet Page Number 86 of 141 Comments: How do you promote this stuff? I haven't seen anything This is something I mention to coworkers, that we are working to reduce stormwater runoff and even offer financial incentive to take part by installing rain gardens. Approved of move to narrow/standardize street widths to reduce hard surface area (my street was formerly much wider before it was properly rebuilt). Not sure what this all entails. Maybe some funds could be shifted to the troubled areas noted above. Thank you thank you thank you for offering recycling carts to its residents. I wish there were much more. What about fruit trees / bushes in one of the Savannas? Or other food bearing plants. Too much emphasis on this sometimes. Love the rain gardens! Raising the bar! It amazes me some ppl dont know what that even is! Maplewood is is a liked name. One of the thing people Liked then money incentives and ease for businesses and schools and so on to go green/environmentally friendly. It would be nice to see more picking up of litter. Possibly having trash cans skillfully placed. It's so discouraging for businesses be irresponsible. Cleaning up properties that are notorious for trash. Self serve car washes (by Woodwinds Church), gas stations, grocery and big parking lots. Far beyond what's necessary. Don't spend more on it. Excellent 21% Good 48% Fair 10% Poor 5% Don't know 16% Overall effort at promoting and maintaining environmental sustainability G12, Attachment 1 Packet Page Number 87 of 141 Comments: I really don't know, since there isn't much put out by the city about these things I have recently become more involved to understand this aspect, but don;t feel like I have a good grasp quite yet. I hope I'm not in the minority here, but I am happy to pay taxes/approve increases to maintain our levels of service and support. I'm aware our finances got into a state of disarray a few years back, but trust that corrections have been made. We're taxed ENOUGH. Consistently ask for more tax dollars from the contributors to the city with minimal or no expectations from the non-contributors. Perhaps could look for some ways to reduce funding in some areas and shift to more critical areas of need. Bad management Stop raising taxes, some of us don't get a raise every year and have difficulties keeping up with the city and schools continually raising taxes. Glad to hear about the YMCAs partnership. It seems as if no one ever have enough money and inflation is hard. Tha it seems as if no one ever have enough money and inflation is bad Unable to effectively reduce crime Excellent 5% Good 31% Fair 16% Poor 12% Don't know 36% Overall fiscal health and fiscal management G12, Attachment 1 Packet Page Number 88 of 141 If you can't manage a community center properly you'll never manage a city properly. G12, Attachment 1 Packet Page Number 89 of 141 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 90 of 141 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator DATE: February 7, 2017 SUBJECT: Consider Approval of a Conditional Use Permit Resolution for Health Partners’ Proposed Intensive Residential Treatment Services Program, 2715 Upper Afton Road Introduction James McClean on behalf of Health Partners and Region’s Hospital is requesting city approval of a conditional use permit (CUP) to operate a short-term mental health rehabilitation program within the existing building located at 2715 Upper Afton Road. Maplewood allows licensed residential programs in any zoning district within the city with an approved conditional use permit. At this time, the applicant is not proposing any site or exterior building modifications – but will be required to follow all city design review processes if any exterior changes are proposed. This item was reviewed at the January 23 city council meeting but was tabled so the applicant could hold an additional meeting with the principal and parents from Carver Elementary. In addition, staff took the opportunity to further refine the recommended conditions of approval to make clear what the applicant is expected to do in order to ensure the neighborhood is not negatively impacted by their use. Request The applicant is requesting city approval of a CUP for a state-licensed residential program. Background August 24, 1982: The city’s community design review board approved the plans for the existing building on this site. Discussion Conditional Use Permit Since the January 23 city council meeting, the applicant took time to provide answers to questions that were raised in regards to their proposed facility. Below is the submitted response from the applicant – staff put the applicant’s words in italics to make clear this is language coming directly from Health Partners. I1 Packet Page Number 91 of 141 • What “level” facility would this be? o There are not different levels of IRTS facilities. In terms of individual patients, we utilize a variety of sources of information including standardized and well researched assessments to make sure that patients will benefit from and be appropriate for IRTS services. These assessments tools do not result in IRTS rating levels but assess the appropriate level of care for individuals. o Some additional background- Intensive Residential Treatment Services (IRTS) are licensed and regulated by the Minnesota Department of Human Services. Our IRTS program is not a part of the correctional system and we will not admit Sex Offenders. The service is designed to assist adults who experience mental illness transition back to the community. It addresses barriers they may experience and provides them treatment and resources in the community to help them transition successfully. To be eligible, participants must be able to participate actively in the programming provided, have identified areas of need (these include areas such as education about their illness, medications, interpersonal and family relationships, accessing community resources, and living skills). We interview each referral to the program and an inter- disciplinary team consisting of Mental Health Professionals and Practitioners determine the appropriateness of each candidate. This includes, but it is not limited to, evaluating each individual’s ability to safely reside in this setting. Each program participant is actively involved in programming during their stay. They receive continuous monitoring and their progress is evaluated on an ongoing basis during their stay. Regions Hospital has been providing this service for over twenty years and has successfully assisted thousands of individuals make this very important transition to community living. • Are we planning any external changes to the building? o If the CUP is granted we do anticipate some significant exterior improvements to the building and site. We wanted obtain the necessary CUP before going too far down the path of exterior redesign with an architect. o We understand those exterior changes will be subject to another city approval process. • Can we move the entrance to the back of the building? o The initial assessment of our facilities director is that moving the entrance to the back of the facility would not be feasible. • FYI- Prior to filing the CUP application we met with and explained our proposed project to the follow neighboring community members- o Initial meeting with Michael Martin for background on the CUP process o Carver Elementary Principal (2680 Upper Afton Rd) o Entira Family Clinic (2716 Upper Afton Road) o Pastor of Lutheran Church of Peace (47 Century Ave So) o Mayor Slawik and City Manager Coleman I1 Packet Page Number 92 of 141 To summarize the city’s zoning code review of this request, the site meets the residential parking count requirements and staff is recommending the covered parking space requirement be waived. Staff is still recommending additional screening be added to the site. Staff would recommend screening be added to the west and north property lines to screen the building and use from the surrounding residential uses. The screening needs to provide year-round protection and can be accomplished with either a fence or arborvitae vegetation. Department Comments Engineering Staff engineer Jon Jarosch reviewed this project and stated since there are no exterior improvements he would have no comment Building Official, Jason Brash Applicant must meet all Minnesota State Building Code requirements. Fire Department, Butch Gervais The applicant will need to have a fire protection and fire alarm notification system installed per code. All the work will require permits and licensed contractors completing the work. A fire department lock box will be required. Police Department, Paul Schnell The applicant should be required to review its security and response plan on an annual basis with the city’s police chief or their designee. Commission Review Planning Commission December 20, 2016: The planning commission held a public hearing and unanimously recommended approval of this project. Budget Impact None. I1 Packet Page Number 93 of 141 Recommendations A. Approve the attached conditional use permit resolution. This conditional use permit allows an intensive residential treatment services program within the existing building located at 2715 Upper Afton Road. This approval shall be subject to the following conditions (additions since the January 23 city council meeting are underlined and deletions are crossed out): 1. All interior construction work shall be reviewed by the city’s building official. All work will require building permits. 2. The proposed use must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. The city council reserves the right to review or modify the permit at any time to ensure continued compliance with the terms and conditions of the permit. 4. Prior to receiving a certificate of occupancy, the applicant shall provide year-round screening along the west and north property lines. Screening can be achieved with either a fence or appropriate landscaping as approved by staff. Screening is required to be at least 6 feet tall and be at least 80 percent opaque. 5. The applicant shall submit to city staff a floor plan showing where the residential units will be placed within the building. 6. By January 31 of every year, the applicant is required to review its security and response plan with the city’s police chief or their designee. 6. HealthPartners and the City’s Police Chief or their designees shall meet on a quarterly basis to re-evaluate any updates to the facility security and response plans, and review all facility-related calls for service activity, if any. At least twice, prior to the quarterly meetings, the police chief or their designee shall consult with the principal of Carver Elementary School to discuss any safety or security-related incidents the school may have relative to facility permit. 7. Any facility-related safety or security incidents 1 reported to the police chief by Carver Elementary School administrators shall be thoroughly investigated and the findings shared with Carver Elementary administrators in accordance with the Minnesota Government Data Practices Act and other applicable laws. 8. Any facility-related safety or security incident 1 that creates a substantial public safety threat as determined by the police chief and city manager shall be brought before the City Council for review and consideration at its next available meeting. The police chief or city manager will also notify the principal of Carver Elementary School as soon as possible in the event of a safety or security threat so the school can assess lock down or other precautionary procedures. I1 Packet Page Number 94 of 141 9. Prior to receiving a certificate of occupancy, the applicant shall provide to the city copies of all required licenses issued by the Minnesota Department of Human Services. 10. Must receive approval of any applicable city licenses as determined by the city’s health officer. 11. This permit waives the city code requirement of requiring covered parking spaces for a multifamily residential building. 12. HealthPartners shall host an educational forum to broaden community awareness about mental health and mental health-related issues at a location to be determined by Carver Elementary School, the City of Maplewood, and HealthPartners staff. ____________________________________________________________________________ 1 A “safety or security incident” does not include routine or emergency response to a medical and/or mental health call for service. Further, a “safety or security incident” does not include calls for service that occurs inside the facility and has no articulable safety or security implications to the surrounding community. Citizen Comments Staff surveyed the 45 surrounding property owners within 500 feet of the proposed site for their opinion about this proposal. Staff received six responses. The Saint Paul Area Chamber of Commerce also submitted a letter regarding this project. This letter can be found in the report’s attachments. In favor 1. I support this proposal. I have family members who could benefit from such a program. It would be a positive addition to the neighborhood. (Rita Kay Brenner, 2673 Upper Afton Road) Against 1. I have lived in my home for 30 years and I do not want this in my backyard. Which I live right by the building. We do not have any problems in our neighborhood nor do we want any to start by putting a mental health place. Find another place to put it. P.S. You got to be kidding if you think we want to live and have mental health people around. I do not want them near my home, kids, or animals. Find a different place to put them. Besides we have an elementary school not even a 100 feet away. We don’t want this. (Edward and Kim Schroepfer, 22 Mayhill Road) 2. Very concerned about this facility. Strongly oppose it. Mainly because of the school, have children walking to and from school. Lots of traffic on the road. (Arlene Holst, 28 Mayhill Road) 3. Staff received phone call and summarized comments – Concerned about project’s location near school. Opposes this project. (Robert Freid, 56 Mayhill Road) 4. My main concern regarding the location of a mental health rehabilitation program on Upper Afton Rd. is the close proximity to the school. There are always children nearby - either attending school, after-school activities, programs at the Carver School gym and the playground. With news articles where persons apparently rehabilitated often are I1 Packet Page Number 95 of 141 dangerous to family members, etc. I feel this would not be a proper location for this facility. I no longer drive at night due to my age and therefore will not attend the meeting, but want you to be aware of my concerns. (Shirley Neudahl, 63 Mayhill Road) No comment 1. I have no comments. (Rinkel Family Limited Partnership, 2695 Brookview Drive) Reference Information Site Description Site Size: 0.53 Acre Existing Land Use: Vacant commercial building Surrounding Land Uses North: Restaurant South: Medical office building East: Office building West: Single family homes Planning Existing Land Use: Commercial (c) Existing Zoning: Business Commercial (bc) Application Date The city deemed the applicant’s applications complete on December 9, 2016. The initial 60-day review deadline for a decision was February 7, 2017. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary in order to complete the review of the application. The city did send a letter to the applicant extending the review deadline by an additional 60 days. The new, extended, review deadline is now April 8, 2017. Attachments 1. Overview Map 2. Land Use Map 3. Zoning Map 4. Applicant’s Letter 5. Letters of Support as Submitted by Applicant 6. Draft Planning Commission Minutes, December 20, 2016 7. Conditional Use Permit Resolution I1 Packet Page Number 96 of 141 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 600.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION Feet600.00300.00 Project Site Regions Hospital - Conditional Use Permit Request I1, Attachment 1Packet Page Number 97 of 141 Maplewood, Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, Esri, HERE, DeLorme, MapmyIndia, © OpenStreetMap contributors, and the GIS user community 2715 Upper Afton Road - Health Partners Land Use Map Legend High Density Residential Institution Commercial Park Government Low Density Residential I1, Attachment 2 Packet Page Number 98 of 141 Maplewood, Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, Esri, HERE, DeLorme, MapmyIndia, © OpenStreetMap contributors, and the GIS user community 2715 Upper Afton Road - Health Partners Zoning Map Legend Single Dwelling (r1) Multiple Dwelling (r3) Farm (f) Business Commercial (bc) I1, Attachment 3 Packet Page Number 99 of 141 Regions Hospital is submitting this Conditional Use Permit for the property on 2715 Upper Afton Road to allow the use of the site for a short-term mental health rehabilitation program that would offer medical support and treatment for patients transitioning from the hospital to home. This project would include an estimated $2M-$4M investment into rehabilitating this property and would transform it into a therapeutic treatment facility with 16 single patient rooms, ancillary offices, meeting and counseling spaces required for the program. At the current time, we are not proposing any site or exterior building changes or modifications The reason for the Conditional Use Permit is that Section 44-1092(3) of the city ordinances requires a conditional use permit for residential programs in zoning districts where they are not specifically prohibited. The program would be part of HealthPartners care system which includes hospitals, medical and dental clinics, and pharmacies. HealthPartners also has medical and dental insurance plans and HealthPartners Institute provides medical education and conducts research. The City of Maplewood has been determined to have a need for more providers of this vital service for its citizens and Regions Hospital and HealthPartners have a goal to continue to provide healthcare for the local community. Intensive, short term rehabilitation programs for mental health are well established. There are 19 similar programs, called Intensive Residential Treatment Services (IRTS), in the metro area. They are located in neighborhoods such as West Bloomington, Golden Valley, Minneapolis’ Seward neighborhood, St. Louis Park and Lake Elmo. HealthPartners three short-term rehabilitation programs located in St. Paul and St Louis Park have built strong community partnerships with neighboring businesses and residents and have a history of providing services for over twenty years. Regions Hospital is a Level I Trauma Center that has served our community for more than 140 years. It is a nonprofit teaching hospital that provides care for the brain and nervous system, heart, cancer, emergency care, burn, orthopaedic care, and more. Regions is also one of the largest providers of care for mental health in the east metro. It serves about 4,000 people a year. In the past few years there has been a growing number of patients who are ready leave the hospital, but cannot. They need short-term rehabilitation, such as an IRTS to continue to recovery and back into the community. However, our state does not have enough of these programs. As a result, every month, Regions alone has about 17 patients who are ready to be discharged to an IRTS from the hospital and have to wait an average of two weeks before there is an opening available for them. The largest percentage of these patients live in Maplewood and would benefit from having a program close to their families. As well, many live in the surrounding communities of St. Paul, Roseville, White Bear Lake and Oakdale. I1, Attachment 4 Packet Page Number 100 of 141 HealthPartners is proud to serve Maplewood at three health care clinics and we look forward to extending our services with this new program. Some key components of the proposed program include: •16 single rooms with bathrooms •Healing environment with common areas, green space •24/7 staffing and supervision •Staff includes 11 mental health professionals and practitioners •Average stay is 60 days •17 full-time jobs with competitive salaries and benefits •Plan to be open and operating by late summer/early fall of 2017 Concerning the specific findings for approval of a Conditional Use Permit, we feel that this proposed use is directly aligned with the intent of the City for the following reasons: •The use would be located, designed, maintained, constructed and operated to be in conformity with the City's comprehensive plan and Code of Ordinances. The facility meets the following goals outlined in Maplewood’s Housing Action Plan including to: o Provide for the housing and service needs of a disabled population o Provide housing and services to meet the needs of non-traditional households The property is currently zoned Office which is the zoning type that this use best fits within in the City of Maplewood given its largely office-centered components for administration, counseling and meeting areas. As part of the City’s comprehensive plan, the goal is to increase the acreage of office area within the City between now and 2030. Hence, keeping this piece of land as an office use through granting the Conditional Use Permit and allowing the reinvestment by HealthPartners into the renovation and upkeep of a property that otherwise might be redeveloped into a different use fits into the Comprehensive Plan. In the 2030 future land use map, this site is shown as “Commercial” which is in line with the proposed use and is also the same future land use as the South Metro site which was approved in 2011 for a Conditional Use Permit. HealthPartners owns numerous properties in the metro area that demonstrate a practice of exemplary property maintenance. •The use would not change the existing or planned character of the surrounding area. The proposed use would fit within the existing building footprint and from the exterior of the building it would visually appear to be the same or similar to any other office use that may otherwise exist at the property or in the surrounding properties. HealthPartners would plan to correct any of the deferred maintenance on the building but otherwise keep the building’s overall structure and footprint in its current state so as to not change the existing or planned character of the surrounding area. I1, Attachment 4 Packet Page Number 101 of 141 •The use would not depreciate property values. Per the County Assessor (Mr. Stephen Baker), in the City Council Memorandum dated July 18, 2011 for the South Metro IRTS site, he stated “In the past, these types of uses have not been found to negatively impact surrounding values.” In that same Memorandum, Mr. Dave Haley, Assistant to the Director of the Ramsey County Human Services Department is noted as stating that there has been no evidence to verify any negative effect on home values. Mr. Haley provided staff with a synopsis of three studies that dealt with programs serving individuals with mental illness. These studies did not show any drop in property values. HealthPartners has a history of good general upkeep of buildings and if the CUP is approved would plan to make significant upgrades to this building which is currently mostly vacant with a large degree of deferred maintenance. The proposed rehabilitation of this long mostly-vacant property includes a significant financial investment to improve the quality of the building. •The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing, or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage water run-off, vibration, general unsightliness, electrical interference or other nuisances. HealthPartners will maintain the property through its professional and first-class property and facilities management personnel. There will be no part of this use which would be a nuisance to any person or property because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage water run-off, vibration, general unsightliness, electrical interference. There will be a minimum of 2 staff members on site 24 hours per day. HealthPartners will take every precaution and implement best practices to monitor residents to ensure that they do not have any adverse effects on the surrounding community. Although there is a stigma or assumption that people with mental illness may cause a nuisance or commit crimes, research, statistics and experience across many different locations and situations indicate that this does not occur. •The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. This use will have similar or lower levels of traffic than a standard office use for a similar square footage building. We would anticipate that approximately 30 vehicular trips would be made to and from the facility in a 24-hour period. Standard office use is generally approximately four vehicles per thousand square feet which would indicate approximately 80 trips to and from the facility if this were a standard office use. I1, Attachment 4 Packet Page Number 102 of 141 •The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. This program will have minimal impact on public facilities and services including streets, fire protection, drainage structures, water and sewer systems, schools and parks. There will be a need for addition of a sprinkler system for the building for our use which will require additional water capacity. The existing site as an office use was designed for use by approximately 40 people during office hours. We will be examining in further depth as we move through architectural plans whether additional water or sewer capacity may be required and to what degree and will cooperate with the City and MET Council to work through the SAC/WAC determination and approval process if needed. Based on our experience in providing these services we do not anticipate an increase in police or fire protection. •The use would not create excessive additional costs for public facilities or services. This use is very similar to the underlying zoning use of office in terms of its needs for public facilities or services. There may be some staff or patients that choose public transportation or other public services but would not be anticipated to be to a higher degree than average uses within a 10,000 SF office building. The building owner will cooperate with the City and MET Council to work through the SAC/WAC determination and approval process if needed. •The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. While at this time HealthPartners is not requesting approvals for any site or exterior building improvements, if there were to be a desire for future improvements to the site, HealthPartners would gladly work with the City and surrounding community to incorporate the site’s natural and scenic features into the development design just as we have for our other locations in the metro area. •The use would cause minimal adverse environmental effects. The proposed use has no associated adverse environmental effects. Any potential adverse environmental impacts due to construction or renovation on site will be mitigated and managed by professional and first-class contractors and project managers. I1, Attachment 4 Packet Page Number 103 of 141 December 15, 2016 City of Maplewood Planning Commission members: Tushar Desai Allan Ige Paul Arbuckle Frederick Dahm Bill Kempe John Eads John Donofrio RE: Support for HealthPartner’s Conditional Use Permit application Dear Maplewood Planning Commission members: We write with strong support for the Intensive Residential Treatment Services (IRTS) facility that HealthPartners is proposing to build in Maplewood. As the state’s largest local chamber of commerce we know that access to appropriate treatment for mental health is vital to a thriving economy and business climate. Businesses and other employers rely on health care organizations like HealthPartners to keep our employees healthy and able to work, and this includes mental health care. There is currently a lack of treatment options available, which interrupts the continuum of quality health care in our region, and affecting individuals and employers like our members. The proposed development project is an excellent opportunity for Maplewood to host a needed and proven service and help employers have a robust pool of employees. In addition, the proposed development will be an investment of $2-4 million in Maplewood, and will provide 17 full-time jobs in the city. We urge you to approve HealthPartner’s CUP application for the IRTS facility in Maplewood so that Maplewood and the East Metro can be communities where residents and employees are able to access treatment that meets their needs. Thank you for your service to Maplewood and our East Metro community. Sincerely, Marie Ellis Director of Public Affairs and Legal Counsel Saint Paul Area Chamber of Commerce (651) 265-2780 marie@saintpaulchamber.com I1, Attachment 5 Packet Page Number 104 of 141 ffiffiffiffiffiKm& Nationa! Allianee on Mental lllness MEruruM$ffiYA November 30,2016 Maplewood City Planning Commission Maplewood City Hall 1-830 County Road B East Maplewood, MN 55109 Dear Planning Commission Members: NAMI Minnesota (NationalAlliance on Mental lllness) is proud to support HealthPartners'plans for a short-term residential treatment center for people with mental illness in Maplewood. HealthPartners has an excellent reputation for providing mental health treatment and this proposal addresses an identified need within our community. The short-term residential model-also called lntensive Residential Treatment Services (IRTS)-has been well-established in our state for more than 15 years. IRTS facilities are staffed by mental health professionals and practitioners and provide active treatmentof a variety of mental illnesses including depression, anxiety and bipolar disorder. Research shows community-based programs are safe and effective in helping people recover from their mental illness. There is broad agreement that our state and the East Metro community need more mental health servlces, particularly residential treatment. Like other medical services, mental health treatment helps people lead productive lives and it prevents crises that can require the use of more expensive services. One in five people are impacted by a mental illness and communlties need to ensure that their members and neighbors can access treatment when and where they need it. On behalf of NAMI Minnesota, I urge you to fully support this program Sincerely, * 1+*= Sue Abderholden, MPH Executive Director 800 Transfer Road, Suite 31, St. Paul, NilN 55114 651 -645-2948 | 1 -888-NAIVI l-H ELPS I www. na mihelps.orgffi I1, Attachment 5 Packet Page Number 105 of 141 Et 12550 University Ave. W., Suite 350-5 lSt. Paul, MN 55114-1900 I I phone: (651) 641 -1121; fax: (651) 659-1477 I toll-free: (800) 462-5393; wvvw.mnhospitals.orgMinnesota Hospital Association December 13,2016 City of Maplewood Planning Commission Maplewood City Hall 1830 County Road B East Maplewood, MN 55109 Dear Commissioners I write to you today on behalf of Minnesota's hospitals and health systems in support of HealthPartners' efforts to bring more mental health services to our community. There is a shortage of mental health services throughout the state, and Minnesotans rightly view mental health as a public health crisis. Families experiencing mental illness often have to drive hours to find inpatient services and are then kept in the hospital longer than needed because of a lack of community-based options for less intensive services once their acute crisis has passed. Earlier this year, the Minnesota Hospital Association conducted a pilot studv on mental health hospitalizations that included 20 of our members around the state. On any given day, 134 patients across these 20 hospitals could have been more appropriately served in a different care setting. Put another way, nearly one in five days mental health patients spend admitted to inpatient community hospital psychiatric units is potentially avoidable. "Potentially avoidable days" are days that mental health patients spent admitted to the hospital when they would more appropriately have been treated in a different care setting. Among the top five reasons for potentially avoidable days were lack of beds at lntensive Residential Treatment Services (IRTS). Mental illnesses affect us all. Mental health care should not be treated any differently than diabetes, cancer or heart disease. Unfortunately, many patients and families are not getting the care they need in the right place at the right time. HealthPartners is to be commended for leading on this issue and for investing in a continuum of care for people needing mental health services. They provide a significant amount of inpatient mental health care and recognized the need for more community services so that a discharged mental health patient has an appropriate place to go for the next level of care. I thank you for your consideration and urge you to approve the proposal for the short-term mental health program. Your support would send a strong signal that improving access to mental health is a shared responsibility of all of us. Please feelfree to contact me with any questions. Best regards, Lawrence J. Massa, M.S., FACHE President & CEO I1, Attachment 5 Packet Page Number 106 of 141 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, DECEMBER 20, 2016 7:00 P.M. PUBLIC HEARING a.7 p.m. or later: Consider Approval of a Conditional Use Permit Resolution for Health Partners Proposed Intensive Residential Treatment Services Program, 2715 Upper Afton Road i.Economic Development Director, Michael Martin gave the presentation on the conditional use permit resolution for Health Partners proposed Intensive Residential Treatment Services Program at 2715 Upper Afton Road. ii.Vice President of Behavioral Health, Health Partners, Babette Apland, addressed and answered questions of the commission. iii.Director of Community Support Programs, Health Partners, Jayne Quinlan, addressed and answered questions of the commission. Chairperson Arbuckle opened the public hearing. 1.Tom Berkas, 675 Eldridge Avenue East, Maplewood addressed the commission in support of this proposal. Chairperson Arbuckle closed the public hearing. Commissioner Kempe moved to approve the conditional use permit resolution in the staff report. This conditional use permit allows an intensive residential treatment services program within the existing building located at 2715 Upper Afton Road. This approval shall be subject to the following conditions: 1.All interior construction work shall be reviewed by the city’s building official. All work will require building permits. 2.The proposed use must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.Prior to receiving a certificate of occupancy, the applicant shall provide year-round screening along the west and north property lines. Screening can be achieved with either a fence or appropriate landscaping as approved by staff. Screening is required to be at least 6 feet tall and be at least 80 percent opaque. 5.The applicant shall submit to city staff a floor plan showing where the residential units will be placed within the building. I1, Attachment 6 Packet Page Number 107 of 141 6.By January 31 of every year, the applicant is required to review its security and response plan with the city’s police chief or their designee. 7.Prior to receiving a certificate of occupancy, the applicant shall provide to the city copies of all required licenses issued by the Minnesota Department of Human Services. 8.Must receive approval of any applicable city licenses as determined by the city’s health officer. 9.This permit waives the city code requirement of requiring covered parking spaces for a multifamily residential building. Seconded by Commissioner Desai. Ayes - All The motion passed. This item goes to the city council on January 9, 2017. I1, Attachment 6 Packet Page Number 108 of 141 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, James McClean on behalf of Regions Hospital has applied for a conditional use permit to operate an intensive residential treatment services program at 2715 Upper Afton Road. WHEREAS, conditional use permits are required for state-licensed residential programs and can be located within any zoning district within the city. WHEREAS, this permit applies to the site at 2715 Upper Afton Road. The legal description is: The South 258 feet of Lot 15, lying West of the East 228 feet thereof in Wright's Garden Lots, Ramsey County, Minnesota. WHEREAS, the history of this conditional use permit is as follows: 1.On December 20, 2016, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit. 2.On February 13, 2017, the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above- described conditional use permit because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. I1, Attachment 7 Packet Page Number 109 of 141 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All interior construction work shall be reviewed by the city’s building official. All work will require building permits. 2. The proposed use must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. The city council reserves the right to review or modify the permit at any time to ensure continued compliance with the terms and conditions of the permit. 4. Prior to receiving a certificate of occupancy, the applicant shall provide year-round screening along the west and north property lines. Screening can be achieved with either a fence or appropriate landscaping as approved by staff. Screening is required to be at least 6 feet tall and be at least 80 percent opaque. 5. The applicant shall submit to city staff a floor plan showing where the residential units will be placed within the building. 6. HealthPartners and the City’s Police Chief or their designees shall meet on a quarterly basis to re-evaluate any updates to the facility security and response plans, and review all facility-related calls for service activity, if any. At least twice, prior to the quarterly meetings, the police chief or their designee shall consult with the principal of Carver Elementary School to discuss any safety or security-related incidents the school may have relative to facility permit. 7. Any facility-related safety or security incidents 1 reported to the police chief by Carver Elementary School administrators shall be thoroughly investigated and the findings shared with Carver Elementary administrators in accordance with the Minnesota Government Data Practices Act and other applicable laws. 8. Any facility-related safety or security incident 1 that creates a substantial public safety threat as determined by the police chief and city manager shall be brought before the City Council for review and consideration at its next available meeting. The police chief or city manager will also notify the principal of Carver Elementary School as soon as possible in the event of a safety or security threat so the school can assess lock down or other precautionary procedures. I1, Attachment 7 Packet Page Number 110 of 141 9. Prior to receiving a certificate of occupancy, the applicant shall provide to the city copies of all required licenses issued by the Minnesota Department of Human Services. 10. Must receive approval of any applicable city licenses as determined by the city’s health officer. 11. This permit waives the city code requirement of requiring covered parking spaces for a multifamily residential building. 12. HealthPartners shall host an educational forum to broaden community awareness about mental health and mental health-related issues at a location to be determined by Carver Elementary School, the City of Maplewood, and HealthPartners staff. ____________________________________________________________________________ 1 A “safety or security incident” does not include routine or emergency response to a medical and/or mental health call for service. Further, a “safety or security incident” does not include calls for service that occurs inside the facility and has no articulable safety or security implications to the surrounding community. The Maplewood City Council __________ this resolution on February 13, 2017. I1, Attachment 7 Packet Page Number 111 of 141 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator DATE: February 7, 2017 SUBJECT: Consider Approval of New Buildings at Maple Ridge Shopping Center, 2515 White Bear Avenue A. Design Review B. Comprehensive Sign Plan Amendment Introduction Project Description Starpoint Properties is proposing to build two new buildings on the east side of its property at 2515 White Bear Avenue. This is the site of the Maple Ridge Shopping Center which includes a Rainbow Foods grocery store and several smaller stores and restaurants located on the west side of the site. This project was initially reviewed by the community design review board (CDRB) on November 15, 2016 and the city council on November 28, 2016. The city council tabled its review and requested the applicant work to revise its proposal and that the CDRB review the project again before it goes back to the city council. The CDRB reviewed the revised plans on January 17 and unanimously recommended approval of the project. Requests The applicant is requesting city approval for design review and a comprehensive sign plan amendment. The applicant had requested consideration for a parking waiver but has since revised its plans to meet city code parking requirements. Background July 9, 1985: The CDRB approved the design plan review for the Maple Ridge Center at 2515 White Bear Avenue. The design plans included a 108,706 square foot retail shopping center and Rainbow Foods grocery store. The two buildings were approved with exteriors of eight-inch square-pattern burnished and rock face concrete masonry units (CMU) with a prefinished metal seam canopy. March 25, 1986: The CDRB approved the comprehensive sign plan for the Maple Ridge Center. I2 Packet Page Number 112 of 141 August 9, 2006: The CDRB approved design plans for the exterior remodeling of the center including upgrades to the façade with new brick, EIFS, glass and the solid-colored awnings. Discussion Design Review Architectural The applicant’s original submittal showed the two proposed buildings as being constructed largely with concrete blocks. Staff had indicated this would not be acceptable and had recommended the building elevations be resubmitted for CDRB review. The revised plans now show the two buildings being constructed with a mix of brick, stucco and fiber cement panels. Staff had also indicated concerns regarding the elevations facing White Bear Avenue and the applicant has also taken steps to improve the design of those elevations. The applicant has also indicated in their letter they plan to resurface the poor areas of the parking lot. Staff had previously included the resurfacing of the parking lot as a condition of approval. Site Plan Setbacks and Site Access The proposed new buildings will be setback at least 30 feet from the front property line. The parking lot and drives will be setback at least 15 feet from the front property line. No new access points will be added as a result of this project. The main access from White Bear Avenue will remain in place as does the shared access to the neighboring property to the north. Ramsey County is also requiring the applicant add a right turn lane into the site for traffic traveling southbound on White Bear Avenue. This addition of a right turn lane will work to mitigate any increased traffic to this site so other drivers on White Bear Avenue are not impacted. Given the CDRB’s stated concerns regarding the overall site plan and parking waiver, the applicant revised its site plan to add 24 more parking spaces to the site plan. These additional 24 parking spaces, along with 72 proof-of-parking spaces, eliminates the need for a parking waiver. To add these spaces back into the site, the applicant eliminated a green space near the south building and reduced the width of the proposed drive through around the building. As described in the applicant’s letter, the site plan has been revised to: “…address the concerns of the city. The most substantial change gives the north lot drive thru as much room as possible. The entry for the parking lot has been narrowed to an appropriate width to accommodate one-way traffic. This will slow cars down and relieve confusion by providing one lane for each direction of traffic. The entrance has also been shifted to the south to distance the north drive thru entrance from the parking entrance while aligning with the parking aisles.” The access off White Bear Avenue is proposed to be redesigned and slimmed down by moving the north curb line 24 feet south which then shifts the entry off of White Bear Avenue further south. The exit drive for traffic entering White Bear Avenue is also narrowed. These narrowed drives in and out of the site will better direct cars and will provide a safer driving environment. The additional space is being used to provide a larger buffer between the proposed drive I2 Packet Page Number 113 of 141 through to the north and the site’s main entry. See the images below to compare the original and revised site plans. A full sized sign plan has also been included in the agenda packet. Internal Circulation Consistent with the previously reviewed plans, the circulation on the east side of the site does change with the addition of the two new buildings and the city’s engineering department is requiring more information from the applicant to ensure delivery and emergency service vehicles will be able to navigate these areas. In addition, the city’s engineering department would like the entrance area to the site to be better defined by adding a T-style intersection (or equivalent) to assist with driver expectations. The ingress off of White Bear Avenue shall be a free flowing condition to ensure backups do not occur out onto White Bear Avenue. The applicant shall provide a sign and/or pavement marking plan that details how the ‘intersection’ where the entrance drive off of White Bear Avenue connects with the parking lot drive aisles is to be navigated. Revising the site plan to accommodate the T-style intersection shall be approved by the city engineer. Original submitted site plan Revised submitted site plan I2 Packet Page Number 114 of 141 While the area of the new building on the north side of the site appears to be tight, all city site design requirements are being met. Given the lack of significant amount of traffic flow between this site and the neighboring property to the north, staff is not concerned with the site design of this area. With that said, staff recommends as a condition of approval that traffic calming measures be installed if the north access point becomes a safety issue. Landscaping The site is currently largely void of any landscaping other than the boulevard area along White Bear Avenue and three trees on the northeast corner of the site. With this proposed project, the applicant would be adding 21 deciduous trees and 15 coniferous trees throughout the site including new parking lot islands at the end of each parking bay. In addition to the trees, more than 200 shrubs, perennials and grasses will be planted near the two new buildings. The proposed landscaping will be an improvement to the overall site. Parking Based on city code, the current site and uses requires 541 parking spaces. There are currently 611 parking spaces on site. The two new proposed buildings would add 67 more required spaces for a total of 608 spaces. When considering the applicant’s revised site plan and if the two new buildings are built there would be 536 spaces available overall on site. This is a reduction of 5 spaces from current conditions and would leave the applicant 72 spaces short of meeting code requirements. The applicant is proposing to provide 72 proof-of-parking spaces in the area west of the existing buildings that could be added if needed. The applicant is requesting to not install these proof-of-parking spaces until there is a demonstrated demand. Currently, parking demand tends to be focused in the spaces on the north side of the site near the existing restaurants. If you are familiar with the property you will have seen that much of the parking lot goes unused. Staff did counts of open spaces on two weekdays in the fall, when the weather was nice, over the noon hour assuming that would be a peak use time for the center. Each day staff found more than 350 spaces open and available for parking. It is also assumed that the mix of commercial and retail uses on this site have slightly differing peak demand times meaning that it is possible for the users to be sharing parking stalls. Staff is comfortable with the use of the 72 proof-of-parking spaces as requested by the applicant. Comprehensive Sign Plan Amendment There is an existing comprehensive sign plan for this site which regulates the size and placement of wall signs for the tenants of the shopping center. The sign plan states the grocery store building needs to abide by the city’s sign ordinance requirements. The applicant is requesting each tenant be allowed two wall signs for each tenant. Staff feels this request is reasonable based on the orientation of the buildings and will help add features to the east elevations of the buildings. Staff would recommend the size of each sign be limited by the city’s sign ordinance requirements. Department Comments Engineering Please see Jon Jarosch’s engineering report, dated January 9, 2017, attached to this report. I2 Packet Page Number 115 of 141 Building Official, Jason Brash Build per 2012 IBC, 2012 IMC, 2012 IFGC, 2014 NEC, 2012 Minnesota State Plumbing Code, 2015 Minnesota State Fire Code, MN 2015 Accessibility code, and 2015 Minnesota Building Code. Demonstrate compliance with all the requirements of the 2012 Minnesota Energy Code Chapter 1323 Section C401.2. Mixing 2012 IECC provisions and ASHRAE Standard 90.1 to obtain compliance is not an option. The following forms must be completed as submittals. a. ASHRAE 90.1-2010 Building Envelope Compliance Documentation b. ASHRAE 90.1-2010 HVAC Compliance Documentation c. ASHRAE 90.1-2010 Service Water Heating Compliance Documentation d. ASHRAE 90.1-2010 Lighting Compliance Documentation Special inspections required as per 2012 IBC Chapter 17. Complete supporting special inspection schedule document and submit with plan review response. All kitchen equipment and plans must be NSF listed and meet all State of Minnesota Environmental Health requirements. If you have any questions contact Environmental Health Official Molly Wellens at 651-249-2308. Provide documents and submit plans to review before building permit can be issued. Plumbing plans shall be submitted to the State Plumbing Department for approval prior to the issuance of a plumbing permit. St Paul water requires permits for water piping Maplewood requires permit for drain waste and vent. Permits are required for building, plumbing, mechanical, electrical, Health, fire alarm, and sprinklers. Parks Department, Audra Robbins PAC charge for 2016 Development PAC X 9% $ 46,088 Credit for previous payment $ 5,743 Total Due $ 40,345 Commission Review November 15, 2016: The community design review board reviewed this project and recommended approval but on the condition that the northerly proposed building be eliminated due to issues and concerns related to parking availability for the entire site and the overall design of the site plan. Traffic circulation for the proposed site plan in relation to the neighboring site was also cited as a concern. The CDRB also recommended the building elevations for the southerly building be brought back for review and approval to ensure the reduction of the amount of proposed concrete block and appearance of the east elevation facing White Bear Avenue. January 17, 2017: The community design review board reviewed the revised site plan and building elevations. The CDRB recommended the applicant make some minor additions to the I2 Packet Page Number 116 of 141 north elevation of building one and is requiring the applicant work with staff on a suitable trash enclosure. In addition, the CDRB recommended that if a drive through were ever to be added to building two that it would need to come back for design approval. Otherwise the CDRB was pleased with the revised plans and unanimously recommended approval of this project. All of the CDRB’s comments are reflected in the recommended conditions of approval found in this report. Budget Impact None. Recommendations A. Approve the revised plans date-stamped December 23, 2016, for Starpoint Properties’ proposal to build two new buildings at the Maple Ridge Center, 2515 White Bear Avenue. Approval is subject to the developer complying with the following conditions: 1. This approval is good for two years. After two years, the design-review process shall be repeated if the developer has not begun construction. 2. If a parking shortage developed on this site, the property owner will be required to install the 72 proof-of-parking spaces as proposed by the applicant. 3. All requirements of the fire marshal and building official must be met. 4. Maintain drive aisles of at least 24 feet in width. 5. The applicants shall comply with all requirements of the Maplewood Engineering Report from Jon Jarosch dated January 9, 2017. 6. The applicants shall provide the city with cash escrow or an irrevocable letter of credit for 150 percent of the proposed exterior landscaping and site improvements prior to getting a building permit for the development. 7. Before any certificates of occupancy are issued for the new buildings, the property owner shall repair or replace all potholes and other substandard sections of the existing parking lot. 8. The applicant shall place all trash containers in enclosures and ensure the west side of the lot is kept clear of debris and trash. 9. If deemed necessary by the city engineer, traffic calming measures must be installed near or at the north shared access point with 2525 White Bear Avenue. The city engineer may also require this access point be closed if deemed necessary. 10. All work shall follow the approved plans. The director of environmental and economic development may approve minor changes. I2 Packet Page Number 117 of 141 11. Work with staff for approval of a suitable architectural trash enclosure on the north side of building one. 12. The north elevation of building one would be modified to include spandrel glass feature with a matching awning to improve aesthetics for the north elevation. 13. The CDRB does not approve the drive thru for building two at this time. This would have to come back for submittal and approval from the community design review board. B. Approve the comprehensive sign plan amendment to allow signage for new standalone buildings at the Maple Ridge Shopping Center, 2515 White Bear Avenue. Approval of the comprehensive sign plan amendment is subject to the following conditions: 1. The existing shopping center and grocery store buildings will continue to be regulated by previous comprehensive sign plan approvals. No changes to signage requirements for those two buildings are approved. 2. Each tenant of the two new buildings will be allowed two wall signs. 3. The location of wall signs for building two is limited to the east and west elevations of the buildings, with a tenant allowed up to one sign per elevation. The location of the wall signs for building one is not specified. Each tenant of Building one will be allowed two wall signs. 4. Each wall sign shall be comprised of individual channel letters. Cabinet signs are prohibited. 5. The size of each wall sign must comply with the city’s sign ordinance requirements. Citizen Comments Staff surveyed the 18 surrounding property owners within 500 feet of the proposed site for their opinion about this proposal. Staff received 2 responses which are included below. • I think this will bring more traffic to this area. Half of the lot is always empty anyway. Rainbow got very slow after Cub took it over and I think with new buildings and new tenants this should a good fit as long as it will be in front of the Rainbow area. (Maplewood Tobacco and Cigar, 2515 White Bear Ave, Suite A17) • On the behalf of the property owners of 2525 White Bear Ave/Maplewood Place we are good with the proposed redevelopment as long as the two-way drive lane / easement access is maintained. It appears that the proposed parking and curb cut would reduce the size and flow of the existing two way access which is a big concern. As you know we are planning on redeveloping 2525 White Bear Ave property in the next 3 years to retail up front/towards White Bear and medical and professional in the back half. I2 Packet Page Number 118 of 141 We would like to see a more detailed site plan of proposed redevelopment overlaid over the existing site plan before we can be 100% behind it. In the meantime, we have asked and pointed out to the management of Mapleridge Center about the unsafe parking lot surface that is riddled with pot holes up to 3 feet wide and over 12" deep that has and will continue to destroy the front ends of vehicles big and small. We are asking if you have any leverage to have them immediately repair the pot holes for the safety and concern of the patrons of both centers. Thanks for sending out this email with the link to this project. (Marty Tuner, Property Manager of 2525 White Bear Avenue, property directly to the north) Reference Information Site Description Site Size: 12.83 Acres Existing Land Use: Shopping Center Surrounding Land Uses North: Auto mall South: Church East: White Bear Avenue and commercial uses West: Senior housing and Ramsey County Open Space Planning Existing Land Use: Commercial Existing Zoning: Business Commercial (BC) Application Date The city deemed the applicant’s applications complete on November 7, 2016. The initial 60-day review deadline for a decision was January 6, 2017. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary in order to complete the review of the application. The city has extended the review period and the new deadline is now March 7, 2017. Attachments 1. Overview Map 2. Land Use Map 3. Zoning Map 4. Applicant’s Letter dated December 23, 2016 5. Applicant’s Revised Site Plan 6. Applicant’s Revised Building Elevations 7. Jon Jarosch, Engineering comments, dated January 9, 2017 8. CDRB Draft Meeting Minutes, January 17, 2017 9. Applicant’s Plan Set (separate attachment) I2 Packet Page Number 119 of 141 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 600.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION Feet600.00300.00 Project Site Maple Ridge Shopping Center - Design Review Request I2, Attachment 1Packet Page Number 120 of 141 Maplewood, City of Maplewood, Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, Esri, HERE, DeLorme, MapmyIndia, © OpenStreetMap contributors, and the GIS user community 2515 White Bear Avenue - Maple Ridge Shopping Center Land Use Map Legend High Density Residential InstitutionCommercial Open Space Government I2, Attachment 2 Packet Page Number 121 of 141 Maplewood, City of Maplewood, Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, Esri, HERE, DeLorme, MapmyIndia, © OpenStreetMap contributors, and the GIS user community 2515 White Bear Avenue - Maple Ridge Shopping Center Zoning Map Legend Single Dwelling (r1)Planned Unit Development (pud) Farm (f)Limited Business Commercial (lbc) Business Commercial (bc) I2, Attachment 3 Packet Page Number 122 of 141 “Your well -built project begins with and endures on Firm Ground” Firm Ground Architects & Engineers Inc. 612.819.1835 275 Market Street, Suite 368 info@firmgroundae.com Minneapolis, Minnesota 55405 www.firmgroundae.com | Follow us on December 27, 2016 Jeff Schuler 275 Market Street, Suite 368 Minneapolis, MN 55405 Starpoint Properties currently owns the Mapleridge Center at 2515 White Bear Ave in Maplewood. A shopping center housing various retail and restaurant tenants currently occupies the site. The shopping center has been consistently well occupied since its inception and is an important part of Maplewood’s retail market. We propose to add to the success of the shopping center by increasing the current offerings of the site. To do this we plan to create two new outlots that will be suitable for retail or restaurant buildings. Since our last meeting with the community design review board, we have made changes to the site plan to address the concerns of the city. The most substantial change gives the north lot drive thru as much room as possible. The entry for the parking lot has been narrowed to an appropriate width to accomodate one-way traffic. This will slow cars down and relieve confusion by providing one lane for each direction of traffic. The entrance has also been shifted to the south to distance the north drive thru entrance from the parking entrance while aligning with the parking aisles. The first lot is to be located at the northeast corner of the property. This building (referred to as lot 1) is projected to be an approximately 2,500 sqft restaurant with the potential for drive-thru service. The location of this lot will extend the visual impact of the current building to the street. By locating this lot in the northeast corner, it will define the entry from White Bear Ave into the current parking lot. We have also addressed concerns related to the design of the buildings. The previous iteration was planned to match the existing mall. In response to the displeasure with that idea, we have designed a concept with towers and more windows facing White Bear Ave. to create a more pleasant front for Maplewood’s main street. To the south of lot 1 we are proposing a second building on the opposite side of the White Bear Ave. entrance. This second proposed outlot will accommodate a potential 5,000 sqft building with the option for drive-thru service. The currently planned tenant would not need a drive thru, therefore it has been dashed in and additional parking is shown as it would be built now. This lot will be located in the underutilized portion of the current parking lot. This location minimizes the impact of new development by not disturbing a large portion of existing pervious surface. The location of this building will frame the other side of the parking lot entrance to the shopping center. This building will bring the shopping center to the street and deemphasize the large parking area that is currently in front of the shopping center. By providing more density, this project will make the property more attractive, vibrant and enhance the overall property value. We will resurface the worn areas of the lot as well as enliven the expansive asphalt surface with green parking islands and trees. These islands will increase the flow and safety of the lot by slowing people down with landscape and directing vehicle traffic in a predictable corridor. A bus shelter on White Bear Avenue for patrons benefits the site as well. The proposed outlots will project increased visual interest to this bus stop that serves two different Metro Transit routes. I2, Attachment 4 Packet Page Number 123 of 141 146NEW LOT 1 AREALA14,394 SF44 NEW LOT 2 AREARRNNN31,172 SF72 SITE LAYOUT NOTES:SITE PLAN LEGEND:CITY OF MAPLEWOOD SITE SPECIFIC NOTES:ISSUE/SUBMITTAL SUMMARYDATEDESCRIPTIONMAPLE RIDGE2515 WHITE BEAR AVENUE, MAPLEWOOD, MN 55109450 NORTH ROXBURY DRIVE, SUITE 1050, BEVERLY HILLS, CA 90210STARPOINT PROPERTIESPROJECT........................CivilSiteGroup.comMatt PavekPat Sarver763-213-3944952-250-200310/25/16CITY SUBMITTALPROJECT NUMBER: 15018COPYRIGHT 2016 CIVIL SITE GROUP INC.cINTERNATIONAL MARKET SQUARE275 MARKET STREET SUITE 368MINNEAPOLIS, MN 55405PH: 612.819.1835WWW.FIRMGROUNDAE.COMFIRM GROUNDA&E, INC.N44263Matthew R. PavekLICENSE NO.DATEttI HEREBY CERTIFY THAT THIS PLAN,SPECIFICATION, OR REPORT WASPREPARED BY ME OR UNDER MY DIRECTSUPERVISION AND THAT I AM A DULYLICENSED PROFESSIONAL ENGINEERUNDER THE LAWS OF THE STATE OFMINNESOTA.10/25/16REVISION SUMMARYDATEDESCRIPTIONC2.0SITE PLAN............SITE AREA TABLE:GOPHER STATE ONE CALLWWW.GOPHERSTATEONECALL.ORG(800) 252-1166 TOLL FREE(651) 454-0002 LOCALWI2, Attachment 5Packet Page Number 124 of 141 MAPLERIDGE CENTERBUILDING 1BUILDING 2I2, Attachment 6Packet Page Number 125 of 141 Level 10' - 0"LOW PARAPET18' - 0"ROOF14' - 0"TOWER24' - 0"Level 10' - 0"LOW PARAPET18' - 0"ROOF14' - 0"TOWER24' - 0"SIGNAGELevel 10' - 0"LOW PARAPET18' - 0"ROOF14' - 0"TOWER24' - 0"SIGNAGELevel 10' - 0"LOW PARAPET18' - 0"ROOF14' - 0"TOWER24' - 0"MAROON BRICKENDICOTT MEDIUM IRON SPOT 46CREAM STUCCODRYVIT #387 PANCAKEBROWN NECHIHA PANELBENJAMIN MOORE WOOD ACERSFINISH LEGENDISSUE DATEDRAWN BYCHECKED BYPROJECT NO.COPYRIGHT 2016. FIRMGROUNDAE INC.PROJECT275 Market Street, Ste. C-27Minneapolis, MN 55405612.819.1825 www.firmgroundae.comI hereby certify that this plan, specification, orreport was prepared by me or under my directsupervision and that I am a dulyRegistered Architectunder the laws of the state of MinnesotaThomas P. WasmoenDateLicense No.20891CONSULTANTmm-dd-yyyyOWNER©SHEET NUMBERPARTNERSSHEET TITLEOwner AddressC:\Users\Jeffschuler\Documents\161201 Maple Ridge Central_v2016_jschuler@firmgroundae.com.rvt12/22/2016 2:24:44 PMElevationsBuilding 1A10214.065.1TPWJWS12/21/2016StarpointPropertiesMapleridge Outlot2515 White Bear Ave.Maplewood, MN 55109Schematic Design12/21/2016 1/8" = 1'-0"3Building 1 West Elevation 1/8" = 1'-0"8Building 1 East Elevation 1/8" = 1'-0"5Building 1 South Elevation 1/8" = 1'-0"10Building 1North ElevationREVISION DATE 1/4" = 1'-0"FINISH LEGENDI2, Attachment 6Packet Page Number 126 of 141 Level 10' - 0"LOW PARAPET18' - 0"ROOF14' - 0"TOWER24' - 0"SIGNAGESIGNAGELevel 10' - 0"LOW PARAPET18' - 0"ROOF14' - 0"TOWER24' - 0"SIGNAGESIGNAGELevel 10' - 0"LOW PARAPET18' - 0"ROOF14' - 0"TOWER24' - 0"Level 10' - 0"LOW PARAPET18' - 0"ROOF14' - 0"TOWER24' - 0"MAROON BRICKENDICOTT MEDIUM IRON SPOT 46CREAM STUCCODRYVIT #387 PANCAKEBROWN NECHIHA PANELBENJAMIN MOORE WOOD ACERSFINISH LEGENDISSUE DATEDRAWN BYCHECKED BYPROJECT NO.COPYRIGHT 2016. FIRMGROUNDAE INC.PROJECT275 Market Street, Ste. C-27Minneapolis, MN 55405612.819.1825 www.firmgroundae.comI hereby certify that this plan, specification, orreport was prepared by me or under my directsupervision and that I am a dulyRegistered Architectunder the laws of the state of MinnesotaThomas P. WasmoenDateLicense No.20891CONSULTANTmm-dd-yyyyOWNER©SHEET NUMBERPARTNERSSHEET TITLEOwner AddressC:\Users\Jeffschuler\Documents\161201 Maple Ridge Central_v2016_jschuler@firmgroundae.com.rvt12/22/2016 2:24:45 PMElevationsBuilding 2A10414.065.1TPWJWS12/21/2016StarpointPropertiesMapleridge Outlot2515 White Bear Ave.Maplewood, MN 55109Schematic Design12/21/2016 1/8" = 1'-0"1Building 2 West Elevation 1/8" = 1'-0"2Building 2 East Elevation 1/8" = 1'-0"3Building 2 South Elevation 1/8" = 1'-0"4Building 2 North ElevationREVISION DATE 1/4" = 1'-0"FINISH LEGENDI2, Attachment 6Packet Page Number 127 of 141 Engineering Plan Review PROJECT: 2515 White Bear Avenue PROJECT NO: 16-33 COMMENTS BY: Jon Jarosch, P.E. – Staff Engineer DATE: 1-9-2017 PLAN SET: 12-23-2016 Submittal The applicant is proposing to construct two new buildings on the east side of the 2515 White Bear Avenue property. The applicant is requesting a review of the current design. As the amount of disturbance on this site is greater than 0.5 acre, the applicant is required to meet the City’s stormwater quality, rate control, and other stormwater management requirements. The applicant is proposing to meet these requirements via the use of an underground infiltration system. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review. The following are engineering review comments on the design and act as conditions prior to issuing permits. Drainage and Stormwater Management 1)The project shall be submitted to the Ramsey-Washington Metro Watershed District (RWMWD) for review. All conditions of the RWMWD shall be met. Permit coverage from the RWMWD is required prior to the issuance of a City grading permit. 2)Pre-treatment devices shall be installed upstream of all onsite water quality features including the underground infiltration system. Sumped manholes shall be 3-feet or greater in depth. 3)High water level for the proposed infiltration system shall be shown on the grading plan. 4)The applicant shall submit a stormwater management plan detailing how their plan meets the City’s requirements. 5)The applicant shall submit geotechnical information (soil borings) supporting infiltration rates utilized for the stormwater management plan. 6)The applicant shall submit design details for the underground infiltration system. I2, Attachment 7 Packet Page Number 128 of 141 Grading and Erosion Control 7)The applicant shall provide an erosion control plan. 8)Perimeter control measures shall be installed to contain eroded materials within the site. 9)All slopes shall be 3H:1V or flatter. 10)Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils onsite are stabilized. This includes storm sewer on adjacent streets that could potentially receive construction related sediment or debris. 11)Adjacent streets and parking areas shall be swept as needed to keep the pavement clear of sediment and construction debris. 12)All pedestrian facilities shall be ADA compliant. 13)A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. Site layout and Traffic Flow 14)The southerly of the two proposed buildings lies within an existing utility easement, as well as over an existing water service line that serves the remainder of the site. The applicant shall review this situation and make changes as necessary. 15)The exit of the proposed drive-thru at the northern property line may encourage vehicular traffic to exit right onto the adjacent property to the north for which access is currently open. Cross-access agreements shall be provided to the City detailing the rights and responsibilities between the adjacent parcels if the connection to the property to the north remains. 16)Construction is proposed on the property to the north. The applicant shall provide a copy of written authorization and consent to perform work on the neighboring property prior to the issuance of city permits to begin work. 17)The intersection at the ingress/egress driveway at White Bear Avenue and the parking lot drive aisle create a confusing intersection. This intersection shall be revised to a T- style intersection (or equivalent) to better define driver expectations. This will require cutting off access to the parking aisles at the west side of the intersection (installing curbed median) and placing stop signs on the north and south approaches. The ingress off of White Bear Avenue shall be a free flowing condition to ensure backups do not occur out onto White Bear Avenue. The applicant shall provide a sign and/or pavement marking plan that details how the ‘intersection’ where the entrance drive off of White I2, Attachment 7 Packet Page Number 129 of 141 Bear Avenue connects with the parking lot drive aisles is to be navigated. This area will be confusing to drivers without proper signage. 18) The applicant shall provide turning movement diagrams for the drive aisle ‘intersection’ just west of the entrance off of White Bear Avenue, as well as at the connection to the property to the north. The diagrams should depict how delivery vehicles and emergency service vehicles will navigate these areas. 19) Ramsey County is requesting a right turn lane be installed on White Bear Avenue at the ingress/egress driveway. Refer to Ramsey County Comments. The Developer will be required to enter into a Development Agreement with the City to ensure the construction of the right turn lane. Sanitary Sewer and Water Service 20) The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project. A SAC determination is required prior to the issuance of permits. 21) The applicant shall provide design information for the proposed sanitary sewer and water services including pipe size and invert elevations. 22) The applicant shall meet all requirements of Saint Paul Regional Water Services as noted below. a. If the new water services are intended to be combination fire and domestic water services, they ratio of fire to domestic water must be no less than 4:1. b. Provide the following on Plan Sheet C4.0: Show the size and material type of the water services. c. Ratio of fire suppression to domestic takeoff must be no less than 4:1. d. Plumbing permit applications to be made with SPRWS at 1900 Rice Street, Saint Paul, MN. e. Before construction of a new water service can be scheduled, SPRWS must receive a Water Service Contract signed by the owner and all required payments. f. Provide completed project data sheets to determine meter sizing. g. Furnish one set of interior fire suppression mechanical plans for review and approval by SPRWS plumbing inspection unit. i. Furnish one set of revised site plans for review. Following approval by SPRWS, furnish one set of approved plans. I2, Attachment 7 Packet Page Number 130 of 141 Ramsey County Comments 23) Due to the significant traffic generated by this site, which will only increase via this proposed development, Ramsey County is requesting the construction of a right turn lane on White Bear Avenue at the entrance location. 24) The construction limits on the utility plans shall be revised to include the utility connections within White Bear Avenue. Details shall also be included for the replacement of the pavement on White Bear Avenue. 25) A right of way permit will be required for any construction activity occurring within the County’s right of way. Please contact Doug Heidemann at 651-266-7186 or douglas.heidemann@co.ramsey.mn.us to discuss permit requirements. Public Works Permits The following permits are required by the Maplewood Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 26) The developer shall enter into a Development Agreement with the City. 27) Grading and erosion control permit 28) Sanitary Sewer Service Permit 29) Storm Sewer Permit - END COMMENTS - I2, Attachment 7 Packet Page Number 131 of 141 DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JANUARY 17, 2017 5.DESIGN REVIEW c.Consider Approval of New Buildings at Maple Ridge Shopping Center, 2515 White Bear Avenue ●Design Review ●Comprehensive Sign Plan Amendment i.Economic Development Coordinator, Michael Martin gave the report on the new buildings at Maple Ridge Shopping Center at 2515 White Bear Avenue for Design Review and Comprehensive Sign Plan Amendment and answered questions of the board. ii.Architect, Jeff Schuler, Firm Ground Architects & Engineers, Inc., 275 Market Street, Suite 368, Minneapolis, addressed and answered questions of the board. Boardmember Ledvina moved to approve the revised plans date-stamped December 23, 2016, for Starpoint Properties’ proposal to build two new buildings at the Maple Ridge Center, 2515 White Bear Avenue. Approval is subject to the developer complying with the following conditions: (additions are underlined and in bold). 1.This approval is good for two years. After two years, the design-review process shall be repeated if the developer has not begun construction. 2.If a parking shortage developed on this site, the property owner will be required to install the 72 proof-of-parking spaces as proposed by the applicant. 3.All requirements of the fire marshal and building official must be met. 4.Maintain drive aisles of at least 24 feet in width. 5.The applicants shall comply with all requirements of the Maplewood Engineering Report from Jon Jarosch dated January 9, 2017. 6.The applicants shall provide the city with cash escrow or an irrevocable letter of credit for 150 percent of the proposed exterior landscaping and site improvements prior to getting a building permit for the development. 7.Before any certificates of occupancy are issued for the new buildings, the property owner shall repair or replace all potholes and other substandard sections of the existing parking lot. 8.The applicant shall place all trash containers in enclosures and ensure west side of the lot is kept clear of debris and trash. I2, Attachment 8 Packet Page Number 132 of 141 9.If deemed necessary by the city engineer, traffic calming measures must be installed near or at the north shared access point with 2525 White Bear Avenue. The city engineer may also require this access point be closed if deemed necessary. 10.All work shall follow the approved plans. The director of environmental and economic development may approve minor changes. 11.Work with staff for approval of a suitable architectural trash enclosure on the north side of Building one. 12.The north elevation of Building one would be modified to include spandrel glass feature with a matching awning to improve aesthetics for the north elevation. 13.The CDRB does not approve the drive thru for building two at this time. This would have to come back for submittal and approval from the community design review board. Board member Ledvina moved to approve the comprehensive sign plan amendment to allow signage for new standalone buildings at Maple Ridge Shopping Center, 2515 White Bear Avenue. Approval of the comprehensive sign plan amendment is subject to the following conditions: (additions are underlined and in bold). 1.The existing shopping center and grocery store buildings will continue to be regulated by previous comprehensive sign plan approvals. No changes to signage requirements for those two buildings are approved. 2.Each tenant of the two new buildings will be allowed two wall signs. 3.The location of wall signs for Building two is limited to the east and west elevations of the buildings, with a tenant allowed up to one sign per elevation. The location of the wall signs for Building one is not specified. Each tenant of Building one will be allowed two wall signs. 4.Each wall sign shall be comprised of individual channel letters. Cabinet signs are prohibited. 5.The size of each wall sign must comply with the city’s sign ordinance requirements. Seconded by Boardmember Lamers. Ayes – All The motion passed. This item will go to the city council. I2, Attachment 8 Packet Page Number 133 of 141 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 134 of 141 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DuWayne Konewko, Parks and Recreation/EEDD Director DATE: February 7, 2017 SUBJECT: Consideration of 2017 Capital Projects for YMCA - Maplewood Community Center and Minor Amendments to the Operations Agreement Introduction City staff has been working with representatives from the YMCA to review and confirm the capital expenditures as approved in the October 2016 agreement. The specific improvements and their associated costs were outlined in the overall agreement as Exhibit B. The YMCA is also requesting two amendments for Council approval. The first request includes very minor changes relating to snow removal and employee membership rates. These are not material in nature, just a clarification. The second request is for Council authorization to proceed with the capital projects that include minor changes in either scope or timing. Discussion Minor Amendment: Minor revisions have been made to Sections 2.3 and 3.3 E in the attached Amendments to the Maplewood Community Center Operating Agreement. The new language is shown in italics, and will replace the original contract language, which has also been included for your reference: Revised Language Section 2.3, Maintenance and Expenses. City shall be responsible for operating and maintaining areas outside the facility, including snow removal and landscaping and mowing services. Irrigation controls are interior to the building, however park maintenance staff will work with onsite YMCA staff to gain entrance to access controls for operations and schedule of the system as needed or requested. Winter maintenance shall include snow removal of parking lots and sidewalks, entrances, exits and walkways adjacent to the MCC. The city crews shall remove snow from and salt as needed the upper and lower parking lots, sidewalks, entrances, exits, and walkways adjacent to the facility when the snowfall accumulates to a depth of 2 inches. YMCA shall be responsible for salting and shoveling sidewalks and entrances/exits adjacent to the building as needed between city snow removal operations in order to maintain safe entry and egress to and from the facility during published facility hours. During an all-day snow event the City will return to the facility as needed for snow removal. City shall be responsible for snow removal of the White Bear Avenue sidewalk, County Road B walking trail, and the walking trail around Wicklanders Pond in accordance with the City’s Snow and Ice Control Policy. City shall pay all facility indebtedness, real estate and property taxes and other legal ownership expenses. YMCA Building Engineer (Facilities Manager) and Park Maintenance Superintendent shall keep each other informed as needed and may mutually agree to understandings not specifically identified in the agreement if both agree that there is mutual benefit and agreement as such. J1 Packet Page Number 135 of 141 Original Contract Language 2.3 MAINTENANCE AND EXPENSES. City shall be responsible for operating and maintaining areas outside the Facility, including snow removal and lawn mowing. City shall be responsible for maintaining areas outside the Facility, including snow removal of parking lots and sidewalks, entrances, exits, and walkways adjacent to the MCC, and landscaping/mowing services. Irrigation controls are interior to the building thus irrigation operations and schedule would be the responsibility of the YMCA, however the City will repair as requested with exterior repairs to damaged irrigation pipes or heads upon notice of the YMCA. The City shall remove snow from and salt as needed the upper and lower parking lots, repeating as necessary during a single snowfall event whenever snow depth reaches 2 inches or as soon as is feasible once snowfall has reached that depth. City shall remove snow from and salt, sidewalks, entrances, exits, and walkways adjacent to the Facility when snowfall accumulates to a depth of 3 inches. YMCA shall be responsible for salting and shoveling sidewalks and entrance/exits adjacent to the building as needed between City snow removal operations in order to maintain safe entry and egress to and from the Facility during published Facility hours. City shall also be responsible for snow removal of the White Bear Avenue sidewalk, County Road B walking trail, and the walking trail around Wicklanders Pond per its Snow and Ice Control Policy. City shall pay all Facility indebtedness, real estate and property taxes, and other legal ownership expenses. Revised Language Section 3.3 E, City Employee Memberships. Here language is replaced in the final two sentences of the first paragraph of this section. New language is in italics and follows: The price of this membership will be $33 per month. This fee may escalate on an annual basis by a maximum of 3% in each year of the agreement. Original Contract Language Section 3.3 E, City Employee Memberships. The price of this membership will be fixed to the Maplewood Community Center City resident adult membership price. This price may change as described elsewhere in the Agreement. 2017 MCC CIP Request: Pursuant to the Maplewood Community Center (MCC) Operating Agreement which was approved at the October 17, 2016 Special City Council Meeting, the City is required to allocate $1,000,000 for capital improvement expenses at the MCC for 2017. The monies to pay for these improvements will come from the issuance of Tax Abatement Bonds. The monies will be deposited into the MCC Community Center Building Maintenance account 602-614. In January of 2018, staff will deposit an additional $542,000 into this account resulting in a total contribution of $1,542,000 from the City of Maplewood per operating agreement. The Capital and Infrastructure Priorities, Schedule of Payments was included in the operating agreement as Exhibit B and is attached for your review. This project schedule covers a period of two years and extends out to December of 2018. The list of projects represented in Exhibit B serve as a planning document and should opportunities present themselves to couple projects together from this list to leverage resources, staff and YMCA representatives will work cooperatively to do so. As part of the operating agreement, the YMCA agrees to ensure compliance with all municipal contracting and bid laws per state statute 471.345 Uniform Municipal Contracting Law. If the amount of the contract is $25,000 or less, either quotations or the open market may be used to J1 Packet Page Number 136 of 141 solicit contracts. If the contract amount exceeds $25,000 but is less than $100,000, two or more quotations are required and this is not subject to the advertising and notifications requirements of competitive bidding. Contracts exceeding $100,000 require sealed bids and must meet public notice and advertising requirements set forth in statute. All quotations and sealed bids including notarized copies of public notifications must be provided to the City prior to any payments for work performed. As an alternative to the requirements listed above regarding contract requirements and as provided for in state statute 471.345 Uniform Municipal Contracting Law – subd. 15, “municipalities may contract for the purchase of supplies, materials, or equipment by utilizing contracts that are available through the state’s cooperative venture authorized by section 16C.11”. City staff will work with YMCA representatives regarding the details of this provision if desired. Proposed Revisions from Agreement: The YMCA has requested some changes to Exhibit B in the Operating Agreement, included as attachment 2. These pertain to the timing of projects (2017 or 2018) and minor revisions to the scope of work for identified projects. The attached Maplewood Community Center CIP spreadsheet, attachment 3, has a column called “Allocation Variances to 2016 Plan”. This is a list of the variations from the original Operations Agreement. The changes from original Agreement pertain to the Motion Zone, adding Access Controls, the Child Care Center and Strength Equipment. Operations Report Shane Hoefer will be present to address questions and to update the City Council on the transition and general operations. Budget impact The proposed amendments do not change the Total Budget/City Responsibility of $1,542,000.00 as required by Operations Agreement. Recommendation Staff is recommending that the City Council approve the Amendments to the Maplewood Community Center Operating Agreement. Staff is also recommending that the City Council approve the Maplewood Community Center CIP as presented in Attachment 3 and that the YMCA agrees to ensure compliance with all municipal contracting and bid laws per state statute 471.345 Uniform Municipal Contracting Law. Attachments 1. Amendments to the Maplewood Community Center Operating Agreement 2. Exhibit B (from Original Operating Agreement): Capital and Infrastructure Priorities, Schedule of Payments 3. Maplewood Community Center CIP J1 Packet Page Number 137 of 141 J1, Attachment 1 Packet Page Number 138 of 141 J1, Attachment 1 Packet Page Number 139 of 141 J1, Attachment 2 Packet Page Number 140 of 141 Maplewood Community Center Capital Priority PlanDescriptionInitial Budget EstimatePriority Running SubtotalProbable Project YearNotes on BudgetProject LabelPlanned YearVariance to Year?Amended and Expanded Description to as of January 2017Allocation as of January 2017Allocation Variance to 2016 Plan2017 1st Half Year Spend2017 2nd Half Year Spend2018 SpendDescription of Required Bidding ProcessRecommissioning Study (exclu theater) $ 15,000.00 1 $ 15,000.00 2017 1A 2017 Combined Project Label Items 1A, 1B, and 1E $ 224,170.00 $ 45,830.00 $ 224,170.00 Recommissioning Contingency $ 75,000.00 2 $ 90,000.00 2017 Primary focus on Locker Room HVAC, amount could vary 1B 2017See 1A. See 1A See 1A Pool Roof Repair $ 275,000.00 3 $ 365,000.00 2017 City to fund expenses about $275,000 from separate source 1C 2017Same as described in 2016 agreement. $ 275,000.00 $ - $ 275,000.00 Locker Room Update $ 180,000.00 4 $ 545,000.00 20171D 2017Divided into 1D and 3A. 2017 portion to be used to refresh Family Locker Room. Scope of work still to be determined, but will include some new partitions and paint. $ 60,000.00 Same allocation, divided into two years. $ 60,000.00 EMS Upgrade $ 135,000.00 5 $ 680,000.00 20171E 2017See 1A. See 1A See 1A Strength Equipment $ 25,000.00 6 $ 705,000.00 20171F 2017Replace all strength equipment. $ 75,000.00 $ (50,000.00) $ 75,000.00 Refresh Finishes, TVs, Mirrors, Windows $ 25,000.00 7 $ 730,000.00 20171G 2017Expand strength area (and motion zone) by moving north wall closer to divider curtain, repaint and refurbish affected walls and mirrors. Some electric work also. $ 46,000.00 $ (21,000.00) $ 46,000.00 South Entry Redo for Banquet Area $ 150,000.00 8 $ 880,000.00 20172D 2018Y At this point, no change proposed. $ 150,000.00 $ - $ 150,000.00 Steps by Circle Drive to Lower Area $ 35,000.00 9 $ 915,000.00 20171H 2017Expand scope of this work to improve security and accessibility of facility. Eliminate external stairway to lower parking lot and transform into garden. Update crowd control and elevator functionality, along with magnetic locks to elevator doors with control from front desk. Add wireless alarms to doors in facilty and secure various doors within facility for security. $ 30,000.00 $ 5,000.00 $ 30,000.00 Carpet $ 140,000.00 10 $ 1,055,000.00 2017-181I 2017YRefinish gym floor, new carpet and rubber flooring in strength area, new carpet by studio, recarpet hallways in 1st floor and entry to gymnaisum, replace tile on stairs in lobbby, recarpet racquetball court landing, replace hallway carpet on 2nd floor, craft room, child care, and banquet CD carpet. Replace carpet in all 4 vestibules on 2nd floor, carpet in staff lunch room (convert to new massage/acup). $ 138,400.00 $ 1,600.00 $ 69,200.00 $ 69,200.00 Gym Roof Leaks $ 10,000.00 11 $ 1,065,000.00 20182E 2018At this point, no change proposed. $ 10,000.00 $ - $ 10,000.00 Lighting Fix (1st/3rd Floor Gym Area) $ 30,000.00 12 $ 1,095,000.00 20182A 2017YReplace gym lights with LED and add new in some areas. New lightingin staff lunch room (convert to new massage/acup). $ 11,500.00 $ 18,500.00 $ 11,500.00 Lobby Desk, Fix, Repair $ 25,000.00 13 $ 1,120,000.00 2018 2F 2018 At this point, no change proposed. $ 25,000.00 $ - $ 25,000.00 1st Floor Seating (Furniture) $ 25,000.00 14 $ 1,145,000.00 20182G 2018At this point, no change proposed. $ 25,000.00 $ - $ 25,000.00 Child Care Refresh $ 30,000.00 15 $ 1,175,000.00 20182B 2017YMove child care into downstairs area known as "cages storage". Refurbish area. Allocation includes money for flooring, walls, ceiling, and other resources required. Remains an estimate, total budget couldclimb to $100,000. Current child care room would be then used for meetings and conferences. Would use contingency funds if costs exceed $50,000. $ 50,000.00 $ (20,000.00) $ 50,000.00 Paint $ 150,000.00 16 $ 1,325,000.00 2018 2C 2017 YPlan to paint whole gym below track, stairs to 3rd floor and landings, walls in hallway leading to gym, main hallways on first floor and central area, remove VWC and skim coat 2nd floor walls, paint hallway walls and door frames, paint stairs and ramp to theater area, paint main railings and stairs in lobby, paint soffits upper hallways, paint conference rooms ABCD, paint room E, paint staff lunch room, enclose 2nd floor registration window, refinish wood doors on 2nd floor. Repaint restrooms on 2nd floor, provide new partitions and other updates. $ 88,135.00 $ 61,865.00 $ 44,067.50 $ 44,067.50 Replace 2 Existing Double Doors $ 5,000.00 17 $ 1,330,000.00 2018 2H 2018 At this point, no change proposed. $ 5,000.00 $ - $ 5,000.00 Scrub and Recoat Wood Floors - Gym $ 20,000.00 18 $ 1,350,000.00 20182I 2018Anticipate reallocation depending on 2017 updates. $ 20,000.00 $ - $ 20,000.00 Scrub and Recoat Wood Floors - Studios $ 5,000.00 19 $ 1,355,000.00 20182J 2018At this point, no change proposed. $ 5,000.00 $ - $ 5,000.00 Slide Bolts $ 3,000.00 20 $ 1,358,000.00 20182K 2018At this point, no change proposed. $ 3,000.00 $ - $ 3,000.00 Chlorine Tank Fence $ 2,000.00 21 $ 1,360,000.00 20182L 2018At this point, no change proposed. $ 2,000.00 $ - $ 2,000.00 1 Double Door Replacement - Pool $ 5,000.00 22 $ 1,365,000.00 20182M 2018At this point, no change proposed. $ 5,000.00 $ - $ 5,000.00 3 Single Door Replacements - Pool $ 3,000.00 23 $ 1,368,000.00 20182N 2018At this point, no change proposed. $ 3,000.00 $ - $ 3,000.00 Replace Laminate on Railings / Repaint Rails - Track $ 2,000.00 24 $ 1,370,000.00 201820 2018At this point, no change proposed. $ 2,000.00 $ - $ 2,000.00 Refinish Wood Doors $ 5,000.00 25 $ 1,375,000.00 20182P 2018Anticipate reallocation depending on 2017 updates. $ 5,000.00 $ - $ 5,000.00 Additional Line Descriptions3A 2018YSee 1D. 2018 Locker Room Updates. Focus on Men's and Women's Locker Rooms. Scope to be clarified at a later date. $ 120,000.00 Same allocation, divided into two years. $ 120,000.00 Subtotal $ 1,375,000.00 Total Proposed $ 1,378,205.00 $ 499,937.50 $ 498,267.50 $ 380,000.00 Contingency Budget $ 167,000.00 This Amount is Remaining Contingency $ 163,795.00 1st Half 2017 2nd Half 20172018 (Plus Contingency)Total $ 1,542,000.00 Total Budget $ 1,542,000.00 J1, Attachment 3 Packet Page Number 141 of 141