HomeMy WebLinkAbout2017-01-19 HEDC Packet
AGENDA
CITY OF MAPLEWOOD
HOUSING AND ECONOMIC DEVELOPMENT COMMISSION
Thursday,January 19, 2017
6:00 P.M.
Council Chambers -Maplewood City Hall
1830 County Road B East
1.Call to Order
2.Roll Call
3.Approval of Agenda
4.Approval of Minutes:
a.July13, 2016
5. New Business:
a.2016Code Enforcement Year-End Report
b.EEDD Update on Gladstone Neighborhood
c.2016HEDC Annual Report
d.Election of Officers (No Report)
e.Recap of RecentBusiness Engagement Outreach Events(No Report)
6.Unfinished Business:
7.Visitor Presentations:
8.Commission Presentations:
a.New Member Introduction (No Report)
9.Staff Presentations:
a.Development Summary (No Report)
10.Adjourn
MINUTES OF THE HOUSING AND ECONOMIC DEVELOPMENT COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
WEDNESDAY,JULY 13, 2016
7:00 P.M.
1.CALL TO ORDER
A meeting of the Commissionwas held in the City Hall Council Chambers and was called to order
at7:01p.m.byActing ChairpersonTkachuck.
2.ROLL CALL
Commissioners
Brian Finley, CommissionerPresent
Mark Jenkins, CommissionerPresent
Jennifer Lewis, CommissionerPresent
Joy Tkachuck, Vice ChairPresent
Dennis Unger, CommissionerAbsent
Warren Wessel, CommissionerPresent
Staff
Michael Martin, Planner, Economic Development Coordinator
3.APPROVAL OF AGENDA
Commissioner Jenkinsmoved to approve the agenda as submitted.
Seconded by CommissionerFinley.Ayes –All
Themotion passed.
4.APPROVAL OF MINUTES
CommissionerJenkins moved to approve the HEDC minutesfor April 13,2016as submitted.
Seconded by CommissionerWessel.Ayes –Acting Chairperson Tkachuck,
Commissioner’s Finley,
Jenkins, Lewis & Wessel
Abstention –Commissioner Lewis
The motion passed.
5.NEW BUSINESS
a.Consider Selection of a Business Engagement Program
i.Economic Development Coordinator, Michael Martin gave the report and answered
questions of the commission.
Commissioner Unger could not be present but he let staff know his support for the program and
hewould like to find a way to include the Oakdale Area Chamber of Commerce in the process.
July 13, 2016
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Housingand Economic Development CommissionMeetingMinutes
Commissioner’s Jenkins moved to support the staff recommendation and enter into discussions
with theSaint Paul Area Chamber of Commerce (SPACC) andthe White Bear Area Chamber of
Commerce (WBACC) on a Business Engagement Program.
Seconded by Commissioner Lewis.Ayes -All
The motion passed.
The commission recommended inviting the city council to meet with the Oakdale Area Chamber
of Commerce.
b.Consider Amendments to the HEDC’s Rules of Procedure
i.Economic Development Coordinator, Michael Martin gave the report on the HEDC rules of
procedure and answered questions of the commission.
Commissioner Wessel asked if the commission could meet on Thursdays instead of
Wednesdays.
Commissioners felt they could make the 6 p.m. time work but not earlier than that. Most of the
commission feltThursday could work if the commission changed the day they meet.
CommissionerWessel moved to recommendthat the HEDC meetevery secondthird Wednesday
Thursday of every quarter and change the start time of the meeting from 7 p.m. to 6 p.m.
Seconded by Commissioner Lewis.Ayes –All
The motion passed.
Commissioner’s Unger andTkachuck will need to get back to staff after checking their calendars.
c.Resolution of Appreciation for Spencer Gansluckner
i.Economic Development Coordinator, Michael Martin said Spencer Gansluckner resigned
due to moving out of the city of Maplewoodand there is a resolution of appreciation for
him.
Commissioner Wessel moved to approve the resolution of appreciation for Commissioner
Gansluckner.
Seconded by Commissioner Jenkins.Ayes -All
The motion passed.
This item will go to the city council on July 25, 2016.
d.Election of Chairperson (No Report)
Due to the resignation of Chairperson Gansluckner the commission was required to elect a new
chairperson.
Commissioner Tkachuck said she prefers to serve as the Vice Chairperson.
Commissioner Jenkins volunteered to serve in the role of Chairperson for the remainder of the
year.
Commissioner Wessel move to approve Mark Jenkins as the Chairperson of the HEDC.
July 13, 2016
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Housingand Economic Development CommissionMeetingMinutes
Seconded by Commissioner Finley.Ayes –All
The motion passed.
Acting Chairperson Tkachuckturned the role over to the new Chairperson Jenkins.
6.UNFINISHED BUSINESS
None.
7.VISITOR PRESENTATIONS
None.
8.COMMISSIONPRESENTATIONS
None.
9.STAFF PRESENTATIONS
a.Development Summary(No Report)
i.Economic Development Coordinator, Michael Martin updated the commission on the
development in the City of Maplewood.
1.The North China Restaurant on White Bear Avenue will be demolished in order for a
new AT&T retail building to be built there.
2.The Taco Bell restaurant at 1965 County Road D has been demolished and the city
has a building permit for a new Taco Bell to be built in that location.
3.Costco on Beam Avenue has applied for their building permit for the liquor store that
was approved and they haveapproval for expandingagas canopy and fuel pumpsbut
havenot applied for that building permit yet.
4.1706 White Bear Avenue (formerly a Burger King and then Boca Chica taco house
which vacated years ago)the city has met with representatives from Hardee’s
restaurant who had inquired about building a new Hardee’s restaurant in this location.
In order for this to happen changes would need to be made in the Mixed Use zoning
district. The existing building would need to be demolished.There would need to be a
change to the conditional use permit and the setbacks increased before this could be
done.
5.A new 140,000 square foot medical office building will be built in two phases located
across the street from St. John’s Hospital. The first phase wouldbe 80,000 square
feet. The second phase to follow and there is a potential third phase for a retail space.
6.There is a vacant site on Gervais Avenue by Second Harvest, west of English Street,
at 1205 Gervais Avenue there is a proposal for Koob Moo Spiritual Center for a
funeral home. This will be going to the CDRB on July 26.
7.Plaza 3000, 3000 White Bear Avenue there is a proposal for an Aldi grocery store
which will be going to the CDRB July 26 for a comprehensive sign plan amendment.
10.ADJOURNMENT
Chairperson Jenkinsadjourned the meeting at8p.m.
July 13, 2016
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Housingand Economic Development CommissionMeetingMinutes
MEMORANDUM
TO:Melinda Coleman, City Manager
FROM:Chris Swanson,Environmental and City Code Specialist
DATE:January 10, 2017
SUBJECT:2016Code Enforcement Year-End Report
Introduction
Property maintenance codes exist to prevent blight, maintain a residential atmosphere, and
promote safe and healthful neighborhoods. Code Enforcement responds to a number of issues
relating to vehicles, long grass/weeds, junk and debris, exterior storage, exterior property
maintenance, home occupations, lighting, signs and other code related issues.
Discussion
Code enforcement complaints and abatements have continued to decline over the past few
years as the number of foreclosedproperties has decreased. There was a small increase in the
number of violations in the past yearsbut most of those have been in response to smaller
issues. We are no longer seeing the large full yardencompassing or abandoned homeissues
of the past. There are still a few properties that have more substantial violations but staff is
working with those homeowners to address those violations on a set schedule.
In 2016 staff responded to a large number ofstandardof livingtype of issues. These include
hoarder, sanitary, and housing maintenancesituations. These typesof issues tend to take
more time than a normal code violation and requirea more goal oriented approach. The city
has relied on the County to provide mental health, transitional housing,and abatement support
for many of these issues.
Since 2014,the Code Enforcement Department has been working closely with the Maplewood
Police Department to foster a more united response to community issues. Many of these recent
standardof living situations have come from reports sent by the police or Fire/EMS after they
have responded to an emergency situation. This partnership has been very helpful in providing
support to both the code enforcement team and the residents who may need some help with
their current living situation.
Code staff believes that the number of violations will continue to stay stable in the next few
years as most of the formerly vacant homes are now occupied and a large number of the
previous problem properties have switched owners.
Enforcement Matters Resolved
Number of Complaints Resolved315
Enforcement Action in Progress13(most with compliance dates in 2017)
Total Number ofCode Violations Received500
Correction letters/Citations/Abatements
Number of Correction Letters mailed236 (down 14%from 2015)
Number of Citations Issued 1
Abatement FeesCharged $4891.15
Re-inspection Fees Charged$375
Type of ComplaintNumber of Complaints Received Pending
Exterior Storage 98 11
Unapproved Parking 530
Lawn Maintenance 740
House / Property Maintenance 152
Junk Vehicles 440
Trash / Garbage 10
Trash Container Storage 80
Commercial Vehicle / Equipment 20
Home Occupation 10
Miscellaneous Concerns* 320
Total Number of Violations32813
*Animal complaints fall under “Miscellaneous Concerns”.
2
Code Enforcement
100
Animal
Commercial vehicle /
equipment
80
Exterior Storage
Home Occupation
60
House / Property
Maintenance
Junk Vehicle
40
Lawn Maintenance
Trash / Garbage
20
Trash Container Storage
Unapproved Parking
0
Type of Violation
Code Enforcement Count by Year
Issue 2010 2011 201220132014 2015 2016 Total
Commercial vehicle / equipment 1518 14 1 3 42 57
Exterior Storage102 103 97 95 86 98 98 679
Home Occupation 1523 17 10 10 11 77
House / Property Maintenance5438 55 39 37 19 15 257
Junk Vehicle 111 80 67 35 37 51 44 425
Lawn Maintenance 235 196 13412841 43 74 851
Trash / Garbage 3550 35 27 18 81 174
Trash Container Storage 1523 21 16 10 23 8 116
Unapproved Parking124 123 12360 50 62 53 595
Misc. Complaints 8282 82 91 40 22 32 431
Total 788 736 645502332 331 328 3662
Summary
The number of foreclosed and abandoned properties in Maplewoodhas substantially decreased
over the past few years. Thishas caused a significant drop in the number of code violations
and abatements.
Code Enforcement continues to work through a community outreach model with a focuson
educating violators and including stakeholders like landlords, residents, renters, and commercial
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property owners. This approach helps the community understand what is expected for property
upkeep. Code Enforcement will continue to work to keepMaplewood clean, safe, and attractive
for the residents in the community.
Budget Impact
Code Enforcement is planned and budgeted through the General Fund.
Recommendation
Review the information provided in the report.
Attachments
None
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MEMORANDUM
TO:Melinda Coleman, City Manager
FROM:Michael Martin, Economic Development Coordinator
DuWayne Konewko, Environmental & Economic Development
Department Director
, 201
DATE:
SUBJECT:
Introduction
At the , staff fromthe city’s Environmental&
EconomicDevelopment Department willbe updating the city council on several
projects and initiatives the department is currently workingonthat will continue
through 2017andbeyond.
Discussion
Gladstone Neighborhood Redevelopment
Gladstone House
For the past several weeks, staff has been in negotiation with Dr. Elmer Salovich over
the purchase of 1375 Frost Avenue – the former “Gladstone House.” This structure has
been home to several uses – bakery, church, furniture store, etc. – but has beenvacant
for more than 10 years and is in very poor condition. The intention is to demolish the
structure and ready the property for new development. The city also owns a vacant
parking lot across the street, adjacent to the Philippine Center of Minnesota. The
Philippine Center of Minnesotain turn owns a vacant parking lot next to the Gladstone
House building. City staff will explore options with thePhilippine Center of Minnesotaof
transferring ownership of the two lots.
Frost-English Village
Staff has recently met with Sherman Associates, the developer of the Maplewood Bowl
redevelopment, regarding phase twoof its project. Sherman Associates intends to
submit for land use approvals over the winter with a spring construction start targeted.
Phase two is now intended to be a fully market rate building for seniors, with added
amenities such as an in-ground pool. The developer has also indicated it has had
ongoing discussions regarding commercial tenants for the third phase and strongly
believes this will become a reality once the residential portions of the project are
complete.
Upcoming Potential
The city has made substantial progress in seeing its vision implemented in this
neighborhood – The Shores and Frost-English Village redevelopment, Gladstone
Savannah and public improvements along Frost Avenue and English Street – staff is
looking at future potential projects to continue this work. At the workshop, staff will go
over a map of the neighborhood to show where the next potential opportunities exist.
2040 Comprehensive Plan Update
Background
Over the past two years, Environmental & Economic Development Departmentstaff
have worked to better reach out to the city’s business community. This has
resultedin several successful outreach eventsand the creation of a business
engagement programwhich is being led by two of the city’s chambers. For manyyears
nowthe department has also been a leader–metro and state-wide–in implementing
severalenvironmentally sustainable programs.
Looking forward staff wants to build on our past experiences and seek opportunities with
housing. Knowing the city has limited resources and not wanting to duplicate programs
already available, staff is proposing to take advantage of the required 2040
comprehensiveplan update to determine where best to use the city’s dollars. This
process also allows the city to take full use of its housing and economic development
commission (HEDC) – the Maplewood citizen commission set up to review housing
policy decisions. In addition, staff wants to take advantage of the work being done by
Ramsey County and the survey being conducted right now by the League of Women
Voters and incorporate these elements into the city’s housing plan.
Plan Update
Every 10 years, all Twin Cities metro communities are required to update its
comprehensive plan to ensure compatibility with the plans adopted by the Metropolitan
Council. Chapters and areas of focus include land use, housing, sustainability, parks,
natural resources, transportation, historical resources, surface water and sanitary sewer.
State statute requires the planning commission to review and make recommendations to
the city council regarding all comprehensive plan matters and this group will serve as the
main citizen group focused onthe plan update. But the intention is to utilize all six of the
city’s commissions and its 40 citizen volunteers to review the relevant sections of the
plan update – for instance the city’s Environment and Natural Resources Commission
will work heavily on the natural resources chapter of the plan and the aforementioned
HEDC will work on the housing chapter.
Staff has already received approval for a $32,000 planning grant from the Metropolitan
Council and will continue to work interdepartmentallyto refine a scope of work to assist
in the selection of a consultant which is expected to occur early next year. Once
selected, the consultant will work with city staff in identifying areas of focus – other than
areas already mentioned – and will work to set up several citizen open houses to ensure
feedback from the city’s residents and businesses are ingrained in the plan update.
These open houses will be expected to beginin late summer or early fall of 2017. These
open houses will be key in the development of the plan and work toensure the plan will
have support when it is time to be implemented. The intent is to have an updated plan
ready for review by mid-2018 and adopted asrequired by the end of 2018.
The willbe asked to be engaged with the comprehensive plan update processat
several points over the next 1-2 years. As will the city’svolunteer citizenboard and
commissions.Staff seesgreat opportunitiesto use the plan update to expand upon
severalof the city statedgoals.The updated planwill provide staff withthe policy guide
to continue to workand implement these initiatives.
Budget Impact
None
Recommendation
No action required.
Attachment
1.PowerPoint Presentation
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MEMORANDUM
TO:Mark Jenkins,Housingand Economic Development Commission
FROM:Michael Martin, AICP,Economic Development Coordinator
DATE:January 11, 2017
SUBJECT:2016Annual Report
Introduction
Attached to this memo is thedraft of thehousingand economic development’s (HEDC)2016
Annual Report. This report isproduced every year and then forwardedon to the city council for
its review of the HEDC’swork throughout the previous year.
Discussion
The format of the 2016Annual Report is similar to last year’sreport andwhat other city
commissionssubmit to the city council.
Recommendation
Recommend approval of the HEDC’s 2016Annual Report.
Attachments
1.2016HEDCAnnual Report
Attachment 1
MEMORANDUM
TO: Melinda ColemanCity Manager
FROM: Mark Jenkins, Housingand Economic Development Commission
DATE: January 19, 2017
SUBJECT:Approvalof 2016 Housing Economic Development Commission Annual
Report
Introduction
Annually, the housingand economic development commission (HEDC) is required toreport the
HEDC’sactions and activities for the city councilfor the previous year. In 2016, the HEDC
reviewed the following 15items during its meetings:
Type of Proposal # Reviewed
6
HEDCReviews
1.Update on Agreement between Maplewood Area EDA and Larkin Dance Studio
(February 10, 2016)
2.Consider Selection of a Business Retention Program (February 10, 2016and July 13,
2016)
3.Recap of Recent Business Engagement OutreachEvents (February 10, 2016)
4.Business Retention – University of Minnesota Extension Presentation (April 13, 2016)
5.Consider Amendments to the HEDC’s Rules of Procedure (July 13, 2016)
6.Development Summaries (every meeting)
3
Miscellaneous Reviews and Actions
1.2015 Code Enforcement Year-End Report (February 10, 2016)
2.2015 HEDC Annual Report (February 10, 2016)
3.Election of Officers (February 10, 2016,April 13, 2016and July 13, 2016)
Total9
Attachment 1
Comparative Information
Year Number of Items Reviewed
201017
201115
2012 14
201321
201418
201515
20169
Membership
TheHEDCconsists ofsevenmembers appointed by the city council. Membership terms are for
threeyears, with extensions for additional terms approved by the city council. During 2016,
Commissioners Tkachuck, Lewis and Jenkins were reappointed to additionalthree-year terms.
Commissioner Gansluckner resigned from the board in 2016 as he moved out of the city. On
August 8, 2016, the city council appointed Benosi Maduka to fill the open spot. In 2017,
commissioners Wesseland Finleywill be up for reappointment. The membership as of the date
of this report:
Board MemberMembership BeganTerm Expires
Warren Wessel12/13/109/30/17
Brian Finley01/25/169/30/17
Benosi Maduka08/08/169/30/18
Dennis Unger07/25/119/30/18
Joy Tkachuck09/25/069/30/19
Mark Jenkins01/25/109/30/19
Jennifer Lewis04/25/119/30/19
Discussion
2016 Actions/Activities
In 2016, theHEDC continued its commitment to development and redevelopment in the city of
Maplewood by working on several projects. The HEDC spent a good portion of its year giving
direction and guidance to the creation of the city’s business engagement program. The city
worked with the University of Minnesota Extension office to get a better sense of what goes into
a business engagement program and several member of the city council, HEDC and city staff
took and completed an educational course in business retention and expansion. The HEDC
parlayed these lessons leaned into recommending the city choose to work with its area chamber
of commerce on conducing the business engagement program. The city executed a contract
with the Saint Paul Area Chamber of Commerce to conduct 25 business visits in 2017, while
also working with the White Bear Area Chamber of Commerce to collaborate on selected visits.
The results of these visits will be presented to the HEDC at one of its quarterly meetings in
2017. In addition, these results will act as a basis of a presentation and discussion held at the
city’s annual business engagement breakfast this October.
Attachment 1
Speaking of the business engagement breakfast, which is a direct result of the efforts and
guidance of the HEDC, thesecond annual eventwas held on October 12, 2016. This breakfast
fostered a discussion regarding demographic trends and changes that will be affecting the
future of the local business community and the City. Speakers for the event included Matt
Kramer, President of the Saint Paul Area Chamber of Commerce and Peter Frosch, Vice
President of Strategic Partnerships at Greater MSP. They shared information regarding trends
in population shifts, workforce development, and an increase in demand for high-skilled and
service industry jobs. Mayor Nora Slawik also unveiled Maplewood's business engagement
program and City Manager Melinda Coleman discussed the Maplewood Awards Program.
Also part of the HEDC and the city’s continued and evolving effort at business outreach the first
State of the Maplewood event was held on January 14, 2016 where the then HEDC
chairperson, Spencer Ganslucknerrepresented and spoke on behalf of the HEDC and handed
out the Maplewood Awards. The second annual State of the Maplewood was recently held on
January 12, 2017 and Mark Jenkins represented the HEDC.
The HEDCalsoled the creation of the Maplewood Awards program, which works to inspire,
recognize and reward business achievements in terms of growth, environmental awareness and
contributions to the community.The HEDC reviewed nominationsfor the programs second year
and selected the following winners for the three categories:
Sherman Associates – Entrepreneurship/Innovation/Growth Award
5-8 Tavern Grill and Bar – Environmental Sustainability Award
Tubman Center – Community Contribution Award
Finally, the HEDC reviewed its rules of procedure and recommended a couple of changes in
terms of how the group functions. The group agreed to meeting formally on a quarterly basis
and will also meet for additional meetings if the need arises. The HEDC also changed its
meeting time and date. The HEDC now meets the Third Thursday of every January, April, July
and October at 6 p.m. The city council reviewed and approved these changes.
2017 Activities
In 2017, the HEDC will continue to implement its workplan and concentrate on key
redevelopment areas within the city. The HEDC’s work plan has identified the Gladstone
neighborhood as an area the city and the HEDC would focus its efforts on. As an example, the
HEDC hadreviewed and recommend approval of the tax increment-financing request by
Sherman Associates for the Frost-English Villages project.The city is now in a position to
continue its efforts in this neighborhood. Starting with the January meeting the HEDC will be
considering projects related to site acquisition and preparation for future development projects.
The HEDC will be a key guiding force as the city embarks on becoming more aggressive in
implementing it vision for a revitalized Gladstone. In addition, the HEDC will be asked to continue
meeting directly with businessesas part of the business engagement programand work to
enhance and improve the city’s business engagement events.
Recommendation
Approve the HEDC’s2017 annual report.