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HomeMy WebLinkAbout2016 12-12 City Council Meeting Minutes December 12, 2016 1 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, December 12, 2016 City Hall, Council Chambers Meeting No. 23-16 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Slawik. Mayor Slawik reported on the Maplewood Racial Equity Cohort event she attended last week and recognized employees that participate in the cohort group. Assistant City Manager/Human Resource Director Funk provided additional information about the group and shared the plaque the group received in recognition of their participation. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda under Appointments and Presentations, Council Presentations: Fire Hydrants/House Numbers Recycle Holiday Lights Christmas Tree Pickup Kids City Event Rush Line Meetings Fish Creek Location Golden Corral Councilmember Smith moved to approve the agenda as amended. Seconded by Councilmember Xiong Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of November 28, 2016 City Council Workshop Minutes Councilmember Juenemann moved to approve the November 28, 2016 City Council Workshop Minutes as submitted. Seconded by Councilmember Abrams Ayes – All December 12, 2016 2 City Council Meeting Minutes The motion passed. 2. Approval of November 28, 2016 City Council Meeting Minutes Councilmember Juenemann noted that under Council Presentations, the minutes need to be changed to reflect Councilmember Abrams gave the report on the Community Design Review Board and Planning Commission. Councilmember Juenemann moved to approve the November 28, 2016 City Council Meeting Minutes as amended. Seconded by Councilmember Abrams Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar. 2. Council Presentations Fire Hydrants/House Numbers Councilmember Juenemann requested residents that have a fire hydrant on their property to please clear the snow so fire fighters are able to locate it in the event there is a fire. She also informed residents that the City of Maplewood has an ordinance requiring residents to have house numbers on their homes. Christmas Tree Pickup Councilmember Juenemann informed residents that there will be free Christmas tree pickup at the curb the entire month of January. Recycle Holiday Lights Councilmember Juenemann informed residents the city will once again have holiday light recycling with bins located at City Hall, Public Works Building and Community Center. Kids City Event Councilmember Abrams reported on the Kid City Event she attended on Saturday at the Maplewood Mall. Rush Line Meetings Councilmember Abrams reported that there will be a meeting on the Rush Line at the Maplewood Mall on Thursday, December 15th at 7:00 p.m.; Mayor Slawik noted there will also be a meeting in White Bear Lake on Wednesday, December 14th. Shop Ship & Share December 12, 2016 3 City Council Meeting Minutes Mayor Slawik reported on the Shop, Ship and Share event that took place at the Maplewood Mall preparing packages for Military personnel overseas. Fish Creek Location Mayor Slawik reported on the article in Maplewood Living about Fish Creek then informed residents where the entrance is located. Golden Corral Mayor Slawik reported that the Golden Corral is located in the space previously occupied by Old Country Buffet at 3000 White Bear Avenue and informed residents the hours it is open. 3. Consider Approval of Resolution of Appreciation for Karen Haag, Citizen Services Director/City Clerk, for 20 years of Service with the City of Maplewood City Manager Coleman gave the staff report. Councilmember Juenemann read the Resolution of Appreciation for City Clerk Haag. City Clerk Haag addressed the council and gave additional comments about her time with the City and gave recognition to the Citizen Services Department Staff. Councilmember Juenemann moved to approve the resolution of Appreciation for Karen Haag, Citizen Services Director/City Clerk, for 20 years of Service with the City of Maplewood. Resolution 16-12-1401 Resolution of Appreciation WHEREAS, Karen Haag was hired as the City Clerk of the City of Maplewood on August 5, 1996; and WHEREAS, Ms. Haag has served the City of Maplewood faithfully in that capacity for twenty years, from 1996 through 2016; and WHEREAS, Karen Haag has also served as the director of Citizen Services from 2007 through 2016; and WHEREAS, the City of Maplewood has appreciated Ms. Haag’s knowledge of the City’s Codes and Ordinances, her experience, insight and good judgment; and WHEREAS, Ms. Haag has shown sincere dedication to her duties and has consistently contributed her leadership, time and effort for the benefit of the City; and WHEREAS, Ms. Haag has gone beyond her responsibilities as the City Clerk and Director of Citizen Services and has been instrumental in organizing the City’s July 4th Celebration, as well as numerous employee events; NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Karen Haag, City Clerk and Director of Citizen Services, is hereby extended our gratitude and appreciation for her twenty years of dedicated service. December 12, 2016 4 City Council Meeting Minutes Seconded by Councilmember Abrams Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Juenemann requested City Manager Coleman ask staff look into what can be negotiated in the trash contract and bring to the council for consideration. Councilmember Juenemann moved to approve agenda items G1-G11. Seconded by Councilmember Abrams Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 444,965.38 Checks # 98601 thru #98622 dated 11/18/16 thru 11/29/16 $ 503,603.75 Disbursements via debits to checking account dated 11/21/16 thru 11/25/16 $ 347,128.09 Checks #98623 thru #98669 dated 12/06/16 $ 253,947.91 Disbursements via debits to checking account dated 11/28/16 thru 12/02/16 $ 1,549,645.13 Total Accounts Payable PAYROLL: $ 534,509.00 Payroll Checks and Direct Deposits dated 12/02/16 $ 1,411.53 Payroll Deduction check # 99102456 thru # 99102458 dated 12/02/16 $ 535,920.53 Total Payroll $ 2,085,565.66 GRAND TOTAL Seconded by Councilmember Ayes – All The motion passed. 2. Approval of Purchase of Restoration Services for Prairie Farm Neighborhood Preserve Councilmember Juenemann moved to approve the purchase of restoration services from December 12, 2016 5 City Council Meeting Minutes Applied Ecological Services for Prairie Farm Neighborhood Preserve and authorizes staff to enter into a contract for services not to exceed $62,000. Seconded by Councilmember Abrams Ayes – All The motion passed. 3. Approval of Lease Agreement with Ramsey County for the Tornado Siren Councilmember Juenemann moved to approve the lease agreement with Ramsey County for the purpose of relocating one of the city’s emergency outdoor warning siren to the Ramsey County Correctional facility property at a cost not to exceed $4,500. Seconded by Councilmember Abrams Ayes – All The motion passed. 4. Approval of 2017 Residential Trash Hauling Rate Price Adjustments Councilmember Juenemann moved to approve the 2017 residential trash hauling rate price adjustments as outlined in the staff report with the new monthly rates going into effect on April 1, 2017. Seconded by Councilmember Abrams Ayes – All The motion passed. 5. Approval of 2017 Trash Hauling Contract for City Facilities Councilmember Juenemann moved to approve the City Manager enter into an agreement with Republic Services for 2017 trash services at City facilities with the new rates going into effect February 1, 2017 through January 31, 2018. Seconded by Councilmember Abrams Ayes – All The motion passed. 6. Approval of Resolution Amending Retiree Health Savings Plan and Adoption Agreement for Nonunion & Maplewood Confidential & Supervisory Association Employees Councilmember Juenemann moved to approve the Resolution Amending a VantageCare Retirement Health Savings (RHS) Plan, VantaqeCare Retirement Health Savings Plan Adoption Agreement Amendment and Plan for Nonunion and Maplewood Confidential & Supervisory Association Employees. Resolution 16-12-1402 Amending a VantageCare Retirement Health Savings (RHS) Plan Plan Number: 800183 Name of Employer: City of Maplewood State: Minnesota Resolution of the above-named Employer (the “Employer”): December 12, 2016 6 City Council Meeting Minutes WHEREAS, the employer has employees rendering valuable services and WHEREAS, the amendment of its existing retiree health savings plan for such employees services the interested of the Employer and Employees. NOW, THEREFORE BE IT RESOLVED, that the Employer hereby amends and restates the Plan as outlined in the attached VantageCare Retirement Health Savings (RHS) Plan Adoption Agreement Amendment and Plan Document. Seconded by Councilmember Abrams Ayes – All The motion passed. 7. Approval of Resolution Accepting the Labor-Management Committee’s (LMC) Recommendations for Employee Insurance Benefits for 2017 Councilmember Juenemann moved to approve the Labor-Management Committee’s recommendations for Employee Insurance Benefits to be effective January 1, 2017. Resolution 16-12-1403 Be it resolved that the Maplewood City Council hereby affirms the recommendations of Labor Management Committee regarding 2017 employee insurance benefits for the City of Maplewood. Seconded by Councilmember Abrams Ayes – All The motion passed. 8. Approval of Resolution Approving the Health Reimbursement Arrangement (HRA) Adoption Agreements and Plan Documents for Active Employees and Retirees Councilmember Juenemann moved to approve the Adoption Agreements and Plan Documents for the Retirees Only plan and the current Integrated HRA for Active Employees. Resolution 16-12-1404 Be it resolved that the Maplewood City Council hereby approves the Adoption Agreements and Plan Documents for the Health Reimbursement Arrangement for Retirees and for the Health Reimbursement Arrangement for Active Employees. Seconded by Councilmember Abrams Ayes – All The motion passed. 9. Approval of Purchase of One Half-Ton Truck Councilmember Juenemann moved to approve the purchase of the half-ton truck and direct the City Manager and Mayor to enter into a contract with Ranger GMC for this purchase under MN State Contract #70287 in an amount totaling $22,477.49. December 12, 2016 7 City Council Meeting Minutes Seconded by Councilmember Abrams Ayes – All The motion passed. 10. Approval of Purchase of One One-Ton Truck Councilmember Juenemann moved to approve the purchase of the One-ton truck and equipment and direct the Mayor and City Manager to enter into contracts with the following vendors under MN State Contracts in an amount totaling $86,356,75: Midway Ford, 2017 F550 Chassis MN State Contract #109281 Towmaster Truck Equipment, Dump body, Equip. MN State Contract #116767 Crysteel, Boss V-Plow MN State Contract #116762 Seconded by Councilmember Abrams Ayes – All The motion passed. 11. Approval Authorizing Final Payment to RJ Marco Construction, Inc. for Exterior Block Wall Repairs at City Hall, 1902 and 1810 Maintenance Buildings Councilmember Juenemann moved to approve the final payment to RJ Marco Construction, Inc. for exterior block wall repairs at City Hall, 1902 and 1810 Maintenance Buildings in the amount of $16,235.64, reflecting a total contract amount of $50,892.84. Seconded by Councilmember Abrams Ayes – All The motion passed. H. PUBLIC HEARINGS 1. Consider Approval of an On-Sale Intoxicating Liquor License for the Crooked Pint Ale House, 1734 Adolphus St Business Licensing Specialist Beggs gave the staff report. Tim Krieser, Operations Director for High Top Hospitality addressed and answered questions of the council. Councilmember Smith recused himself from the discussion and voting on this matter based on existing relationships with the business. Mayor Slawik opened the public hearing. No one spoke. Mayor Slawik closed the public hearing. Councilmember Juenemann moved to approve the On-Sale Intoxicating Liquor and Sunday Sales license for CP Maplewood, LLC, d/b/a Crooked Pint Ale House, 1734 Adolphus Street, contingent upon satisfactory results of building, fire, and health inspections. Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council Members Abrams, Juenemann, Xiong December 12, 2016 8 City Council Meeting Minutes Abstain – Councilmember Smith The motion passed. 2. Consider Approval of a Currency Exchange License Renewal for EZ Cash Maplewood LLC, 3035 White Bear Avenue Business Licensing Specialist Beggs gave the staff report. Mayor Slawik opened the public hearing. No one spoke. Mayor Slawik closed the public hearing. Councilmember Juenemann moved to approve the renewal of a currency exchange license for EZ Cash Maplewood, LLC to continue their operation at 3035 White Bear Avenue N for 2017. Seconded by Councilmember Smith Ayes – All The motion passed. 3. Public Hearing on 2017 Tax Levy and Budget a. Consider Approval of Resolution Certifying Taxes Payable in 2017 b. Approval of Resolution Adopting a Budget for 2017 and CIP for 2017-2021 Finance Director Paulseth gave the staff report and answered questions of the council. Police Chief Schnell answered additional questions of the council. Mayor Slawik opened the public hearing. The following people spoke: 1. Kevin Berglund, Maplewood Resident Mayor Slawik closed the public hearing. Councilmember Juenemann moved to approve the Resolution Certifying Taxes Payable in 2017. Resolution 16-12-1405 Certifying Taxes Payable in 2017 BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that: 1. The following amounts be levied for property taxes payable in 2017, upon the net tax capacity in the City of Maplewood, for the following purposes: General Fund $14,418,079 Debt Service Funds 4,612,000 Recreation Programs Fund 205,000 Capital Improvement Fund 125,000 Police Vehicles and Equipment Fund 150,000 Fire Equipment Replacement Fund 60,000 Ambulance Fund 300,000 December 12, 2016 9 City Council Meeting Minutes Community Center Fund 500,000 Maplewood Area EDA 89,270 TOTAL NET TAX CAPACITY LEVY $20,459,349 2. BE IT FURTHER RESOLVED that a market value based referendum levy for property taxes payable in 2017 be levied for the following purpose 2013B Fire Safety Refunding Bonds $279,484 TOTAL MARKET VALUE BASED LEVY $279,484 3. BE IT FURTHER RESOLVED that the total certified City levy is: TOTAL CERTIFIED LEVY $20,738,833 4. BE IT FURTHER RESOLVED that the scheduled debt service levies have been adjusted as shown on attachment 2, for a total debt service levy of $4,891,484. City of MAPLEWOOD Debt Service Levy =================================TOTAL ADDITIONS OR CERTIFIED ORIGINAL DATE PAYABLE 2017 REDUCTIONS BY DEBT BOND ISSUES PRINCIPAL ISSUED DEBT LEVY RESOLUTION LEVY ==================================================================================== GO IMP 2004B 13,010,000 12-Aug-04 315,820.00$ - 315,820 GO IMP 2007A 10,060,000 1-Jul-07 - - - GO IMP 2007B 5,090,000 15-Oct-07 328,668.33 (75,668) 253,000 GO IMP 2008A 9,970,000 1-Jul-08 0.00 150,000 150,000 GO IMP REFUNDING 2008B 1,070,000 1-Jul-08 50,281.88 (40,282) 10,000 GO IMP REFUNDING 2009A 4,680,000 1-Apr-09 198,003.88 201,996 400,000 GO IMP REFUNDING 2009B 2,690,000 1-Dec-09 364,372.83 - 364,373 GO TIF Refunding 2010B 4,050,000 8-Jul-10 374,272.50 (374,273) - GO IMP 2011A 10,000,000 1-Jun-11 415,319.07 (142,710) 272,609 GO 2012A 5,780,000 1-Jul-12 520,566.27 (510,566) 10,000 GO 2013A refunding 6,180,000 1-Jun-13 447,410.30 - 447,410 GO 2013B refunding 3,700,000 18-Dec-13 345,371.25 - 345,371 GO 2014A 7,745,000 1-Aug-14 520,980.77 - 520,981 GO 2014B refunding 1,255,000 1-Aug-14 276,202.50 23,798 300,000 GO Imp 2015A refunding 3,790,000 1-Jan-15 419,000.00 - 419,000 GO 2015B 1,215,000 8-Jul-15 118,335.00 - 118,335 GO 2015C refunding 7,990,000 8-Jul-15 580,661.84 (140,000) 440,662 GO 2016A 3,765,000 8-Sep-16 291,236.25 (84,998) 206,238 GO 2016B refunding 5,775,000 8-Sep-16 317,685.00 - 317,685 ------------------------------------------------------------------------- $5,884,187.67 (992,704) 4,891,484 ======================================== Seconded by Councilmember Smith Ayes – All The motion passed. Councilmember Abrams moved to approve the Resolution Adopting a Budget for 2017 and CIP for 2017-2021. Resolution 16-12-1406 Adopting a 2017 Budget and 2017-2021 Capital Improvement Plan December 12, 2016 10 City Council Meeting Minutes BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that a budget for 2017 is hereby adopted as outlined in the following summary: Revenues: Fund 2016 2017 $ Change % Change General 19,068,880$ 18,183,479$ (885,401)$ -4.64% Special Revenue 901,890 1,673,750 771,860$ 85.58% Debt Service 7,469,510 7,642,890 173,380$ 2.32% Capital Projects 4,040,360 4,154,740 114,380$ 2.83% Enterprise 13,984,470 12,150,000 (1,834,470)$ -13.12% Internal Service 1,803,870 1,696,200 (107,670)$ -5.97% TOTAL 47,268,980$ 45,501,059$ (1,767,921)$ -3.74% Expenditures: Fund 2016 2017 $ Change % Change General 19,005,900$ 19,894,029$ 888,129$ 4.67% Special Revenue 1,019,320 1,616,150 596,830$ 58.55% Debt Service 13,419,790 14,725,820 1,306,030$ 9.73% Capital Projects 1,560,260 7,889,400 6,329,140$ 405.65% Enterprise 12,673,220 10,803,100 (1,870,120)$ -14.76% Internal Service 1,715,430 1,696,200 (19,230)$ -1.12% TOTAL 49,393,920$ 56,624,699$ 7,230,779$ 14.64% BE IT FURTHER RESOLVED that the 2017-2021 Capital Improvement Plan, with projects totaling $66,769,620, is hereby approved. BE IT FURTHER RESOLVED that budgets for public improvements will be amended when the Council approves the project and establishes the budget for the project. BE IT FURTHER RESOLVED that the above budgets for Governmental Funds are hereby adopted for financial reporting and management control. BE IT FURTHER RESOLVED that the above budgets for all other funds are hereby adopted for management purposes only. BE IT FURTHER RESOLVED that the transfer of appropriations among the various accounts, within a fund, shall only require the approval of the City Manager or his designee. However, City Council approval is required for transfers from contingency accounts. BE IT FURTHER RESOLVED that all appropriations which are not encumbered December 12, 2016 11 City Council Meeting Minutes or expended at the end of the fiscal year shall lapse and shall become part of the unencumbered fund balance which may be appropriated for the next fiscal year except appropriations for capital improvement projects which shall not lapse until the project is completed or canceled by the City Council. Seconded by Councilmember Juenemann Ayes – All The motion passed. I. UNFINISHED BUSINESS 1. Consider Approval of an Ordinance Amending Chapter 6, Article II Regulating 3.2 Percent Malt Liquors and Article III Regulating Intoxicating Liquors – Second Reading and Summary of Ordinance for Publication Business Licensing Specialist Beggs gave the staff report. Councilmember Smith moved to approve Ordinance Amending Chapter 6, Article II Regulating 3.2 Percent Malt Liquors and Article III Regulating Intoxicating Liquors – Second Reading and Summary of Ordinance for Publication Ordinance 974 Sec. 6-37. - Hours of sale and consumption. (a) No 3.2 percent malt liquor shall be sold in the city between 2:00 a.m. and 10:00 a.m. on Sundays. (b) No on-sale licensee shall permit 3.2 percent malt liquor to be consumed on the licensed premises during the hours when the sale thereof is prohibited by this section; provided, however, that the licensee shall be allowed a 30-minute period following the 2:00 a.m., closing hour to clear the premises of customers who are on the premises at 2:00 a.m., and such customers during that time may consume 3.2 percent malt liquor beverages purchased by them before 2:00 a.m., Minn. Stats § 340A.504, subd. 6. (Ord. No. 875, 10-23-2006) State Law reference— Sales of non-intoxicating malt liquor, closing hours, Minn. Stats. § 340A.504, subds. 1, 2. Sec. 6-116. - Hours of sale. (a) No sale of intoxicating liquor for consumption on the licensed premises may be made: (1) Between 2:00 a.m. (if licensee has a 2:00 a.m. license issued by the state commissioner of public safety) and 8:00 a.m. on the days of Monday through Sunday (if licensee has a Sunday license approved by the city council). (b) No sale of intoxicating liquor may be made by an off-sale licensee: (1) On Sundays; (2) Before 8:00 a.m. or after 10:00 p.m. on Monday through Saturday; December 12, 2016 12 City Council Meeting Minutes (3) On Thanksgiving Day; (4) On Christmas Day, December 25; or (5) After 8:00 p.m. on Christmas Eve, December 24. (Ord. No. 875, 10-23-2006) State Law reference— Hours and days of sale, Minn. Stats. § 340A.504, subd. 4. Sec. 6-163. - Sunday sales licenses for on-sale licensees. The holder of an on-sale liquor license under this division may apply to the council for a Sunday sales license. The city council may grant an on-sale licensee a Sunday sales license permitting the licensee to sell intoxicating liquor between the hours of8:00 a.m. on Sundays and 2:00 a.m. on Mondays in conjunction with the sale of food, provided that the licensee is in conformance with the Minnesota Clean Air Act. An application for a Sunday sales license must be made at the same time and on the same application as the on-sale licensee uses to apply for an on-sale license or renewal thereof. If the first application for a Sunday sales license is made before the time for renewing the on-sale license, the clerk may provide for a special supplementary application for the Sunday sales license. No Sunday sales license may be issued to an on-sale licensee unless the licensee operates a restaurant serving meals regularly to the public and having facilities for serving at least 30 diners at the same time. Under a Sunday sales license, liquor may be served on Sundays only to people seated at restaurant or dining room tables. (Ord. No. 875, 10-23-2006) State Law reference— Authority for above section, Minn. Stats. § 340A.504, subd. 2(2). Sec. 6-165. - Investigation of applicant; inspection of premises; council hearing; grant or denial. (a) The city clerk must immediately transmit an application for a license submitted under this division to the police chief for investigation of the applicant. Relevant information will also be forwarded to the fire marshal for inspection of the premises. (b) Upon completion of the investigation under subsection (a) of this section, the police chief or the city clerk shall report the findings to the city council at a meeting for approval of the application. (c) The city council must either grant or deny the application for a license under this division after the council meeting is held under subsection (b) of this section. (Ord. No. 875, 10-23-2006) Sec. 6-221. - Definitions. The following words, terms and phrases, when used in this division, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: On-sale wine licenses means licenses authorizing the sale of wine not exceeding 24 percent alcohol by volume, for consumption on the licensed premises only, and in conjunction with the sale of food. Holders of an on-sale wine license are permitted to sell December 12, 2016 13 City Council Meeting Minutes intoxicating malt liquor without an additional license. State Law reference— On-sale wine licenses, Minn. Stats. § 340A.404, subd. 5. Sec. 6-251. - Issuance to nonprofit organizations. Notwithstanding any other section of this chapter, a bona fide nonprofit charitable, religious or veterans' organization may obtain an on-sale license to sell wine not exceeding 24 percent alcohol by volume and intoxicating malt liquor for consumption on the licensed premises only. The fee for such license shall be established by the city council by resolution from time to time. The city may not issue more than three four-day, four three-day, six two-day, or 12 one-day temporary licenses, in any combination not to exceed 12 days per year. (Ord. No. 875, 10-23-2006) State Law reference— Similar provisions, Minn. Stats. § 340A.410 subd. 10. Sec. 6-316. - Sale of wine, 3.2 percent malt liquor and intoxicating liquor. The city may authorize the holder of an on sale wine, 3.2 percent malt liquor, or intoxicating liquor license issued by the City of Maplewood or a municipality adjacent to the City of Maplewood and will allow the licensee to dispense wine not exceeding 24 percent alcohol by volume, 3.2 percent malt liquor, or intoxicating liquor at any convention, banquet, conference, meeting of social affair conducted on the premises of the Maplewood Community Center, under operation by the YMCA. The sale of wine not exceeding 24 percent by volume, 3.2 percent malt liquor, and intoxicating liquor may be served in the Maplewood Community Center under the following conditions: (1) The licensee is engaged to dispense wine, 3.2 percent malt liquor and intoxicating liquor at an event by a person or organization permitted to use the designated room of the Maplewood Community Center. (2) Wine, 3.2 percent malt liquor and intoxicating liquor is dispensed only to persons attending the event in the designated room for which the room was rented and such dispensing is done only in the room which was rented. (3) The licensee shall serve wine, 3.2 percent malt liquor and intoxicating liquor according to this chapter and other city ordinances. (4) The licensee delivers to the city a certificate of insurance providing off-premises liquor liability coverage naming the city, in the amount of statutory limits, as an additional named insured. (5) All parties consuming wine, 3.2 percent malt liquor and intoxicating liquor in the Maplewood Community Center shall be required to conform to state liquor laws and all rules and regulations regulating the serving or consumption of wine, 3.2 percent malt liquor or intoxicating liquor as established by the city. (6) Wine, 3.2 percent malt liquor and intoxicating liquor may only be served until 12:00 midnight on all evenings, Sunday—Saturday. December 12, 2016 14 City Council Meeting Minutes (7) Licensees seeking authorization to dispense wine, 3.2 percent malt liquor, or intoxicating liquor in the Maplewood Community Center shall apply to the city clerk for a per event permit on a form prescribed by the city. (8) Whenever it is determined that a specific event for which the licensee will be providing on-sale wine, 3.2 percent malt liquor, or intoxicating liquor requires special or unique conditions, the city council may impose such additional conditions. Compliance with these additional conditions shall be a requirement of the permit. (Ord. No. 953, 9-28-2015) Seconded by Councilmember Xiong Ayes – All The motion passed. J. NEW BUSINESS 1. Consider Approval of Resolution for 2017 Annual Liquor License Renewals for Club, Off-Sale, On-Sale, and Wine Business License Specialist Beggs gave the staff report. Councilmember Abrams moved to approve the Resolution for 2017 Annual Liquor License Renewals for Club, Off-Sale, On-Sale, and Wine. Resolution 16-12-1407 2017 ANNUAL LIQUOR LICENSE RENEWALS FOR CLUB, OFF-SALE, ON-SALE AND WINE RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following On-Sale, Off-Sale, Club and Wine Liquor licenses, having been previously duly issued by this Council, are hereby approved for renewal for one year, effective January 1, 2017, with approvals granted herein subject to satisfactory results of required Police, Fire, health inspections, and required documentation submitted: Off-Sale 3.2 Beer Licenses Cub Foods #30244 Rainbow Foods #7300 100 County Road B West 2501 White Bear Avenue Cub Foods #31264 SuperAmerica #4022 2390 White Bear Avenue 1750 White Bear Avenue Maplewood Kwik Mart SuperAmerica #4089 2150 McMenemy Street North 11 Century Avenue South Off-Sale Intoxicating Liquor Licenses 61 Liquors Maplewood Wine Cellar 2700 Maplewood Dr North 1281 Frost Avenue A-1 Liquor Merwin Liquors 19 Century Avenue North 1700-D Rice Street December 12, 2016 15 City Council Meeting Minutes Big Discount Liquor MGM Liquor Warehouse 2515 White Bear Avenue 2950 White Bear Avenue Costco Wholesale #1021 Party Time Liquor 1431 Beam Avenue East 1835 East Larpenteur Avenue Cub Discount Liquor Princess Liquor ‘n Tobacco 100 West County Road B 2728 Stillwater Road Heritage Liquor LLC Sarrack’s Int’l. Wine & Spirits 1347 Frost Avenue 2305 Stillwater Road Maddie’s Liquor White Bear Liquor & Wine 1690 McKnight Road North 2227 White Bear Avenue On-Sale 3.2 Beer Licenses On-Sale Club License Chipotle Mexican Grill #1438 Maplewood Moose Lodge #963 3095 White Bear Ave North 1946 English Street On-Sale Intoxicating Liquor Licenses 5-8 Tavern & Grill McCarron’s Pub and Grill 2289 Minnehaha Avenue 1986 Rice Street N Acapulco Mexican Restaurant Myth 3069 White Bear Avenue 3090 Southlawn Drive North Aramark Olive Garden #1200 2350 Minnehaha Avenue East 1749 Beam Avenue Bleechers Bar & Grill Osaka Sushi & Hibachi 2220 White Bear Avenue 1900 County Road D E Buffalo Wild Wings #118 Outback Steakhouse #2412 3085 White Bear Avenue 1770 Beam Avenue Chili’s Grill & Bar #224 Red Lobster #0283 1800 Beam Avenue 2925 White Bear Avenue Chipotle Mexican Grill #224 Stargate Dance Club 2303 White Bear Avenue 1700 Rice Street, Suite J Goodrich Golf Course T.G.I. Friday’s #0472 1820 North Van Dyke 3087 White Bear Avenue Guldens Roadhouse The Dog House Bar & Grill 2999 North Highway 61 2029 Woodlynn Avenue East Jake’s City Grille The Ponds at Battle Creek 1745 Beam Avenue East 601 Century Avenue South Keller Golf Course Tokyo Sushi – All You Can Eat 2166 Maplewood Drive North 1935 Beam Ave E Ste 103 On-Sale Wine/Strong Beer Licenses Bambu Asian Cuisine Taste of India 1715-A Beam Avenue 1745 Cope Avenue East December 12, 2016 16 City Council Meeting Minutes Noodles & Company 2865 White Bear Avenue Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Consider Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for Public Hearing, Hillwood/Crestview Area Pavement Improvements, City Project 16-13 City Engineer/Deputy Public Works Director Love gave the staff report and answered questions of the council. City Attorney Batty and City Manager Coleman answered additional questions of the council. Councilmember Xiong moved to approve the Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing for 7:00 p.m. on January 9, 2017 for the Hillwood/Crestview Area Pavement Improvements, City Project 16-13. Resolution 16-12-1408 Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications, and Calling for Public Hearing WHEREAS, pursuant to a resolution of the council adopted July 11, 2016, a report has been prepared by the City Engineering Division with reference to the improvement of Hillwood/Crestview Area Pavement Improvements, City Project 16-13, and this report was received by the council on December 12, 2016, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the Hillwood/Crestview Area Pavement Improvements, City Project 16-13 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $1,582,542.00. 2. The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $1,582,542.00 shall be established. The proposed financing plan is as follows: December 12, 2016 17 City Council Meeting Minutes PROPOSED IMPROVEMENTS TOTAL AMOUNT % OF AREA #1 GAS FRANCHISE FEE FUND 567,924$ 36% SPECIAL BENEFIT ASSESSMENT 823,453$ 52% ENVIRONMENTAL UTILITY FUND 94,471$ 6% SANITARY SEWER FUND 62,981$ 4% ST. PAUL W.A.C. FUND 33,713$ 2% TOTAL PROJECT FUNDING $1,582,542 100% ESTIMATED PROJECT COST RECOVERY 4. A public hearing shall be held on such proposed improvement on the 9th day of January, 2017 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Consider Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for Public Hearing, Pond/Dorland Area Street Improvements, City Project 16-12 City Engineer/Deputy Public Works Director Love gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing for 7:00 p.m. on January 9, 2017 for the Pond/Dorland Area Street Improvements, City Project 16-12. Resolution 16-12-1409 Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications, and Calling for Public Hearing WHEREAS, pursuant to a resolution of the council adopted July 11, 2016, a report has been prepared by the City Engineering Division with reference to the improvement of Pond/Dorland Area Street Improvements, City Project 16-12, and this report was received by the council on December 12, 2016, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the Pond/Dorland Area Street Improvements, City Project 16-12 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $2,130,620.00. 2. The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. December 12, 2016 18 City Council Meeting Minutes 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $2,130,620.00 shall be established. The proposed financing plan is as follows: PROPOSED IMPROVEMENTS TOTAL AMOUNT % OF COST RECOVERY G.O. IMPROVEMENT BONDS 800,000$ 38% SPECIAL BENEFIT ASSESSMENT 594,388$ 28% ENVIRONMENTAL UTILITY FUND 398,620$ 19% SANITARY SEWER FUND 143,572$ 7% St. PAUL REGIONAL WATER SERVICE 106,040$ 5% ST. PAUL W.A.C. FUND 88,000$ 4% TOTAL PROJECT FUNDING $2,130,620 100% 4. A public hearing shall be held on such proposed improvement on the 9th day of January in 2017 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Abrams Ayes – All The motion passed. 4. Consider Approval to Purchase Police Body Worn Cameras and Associated User Licenses Police Chief Schnell gave the staff report. Councilmember Juenemann moved to approve the City Manager and Police Chief to place order for police department body worn/interview room cameras with the expenditure not to exceed $129,000.00 for camera and licenses (storage). Seconded by Councilmember Abrams Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. 1. Kevin Berglund, Maplewood Resident M. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:40 p.m.