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HomeMy WebLinkAbout2017-01-09 City Council Meeting PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 9, 2017 City Hall, Council Chambers Meeting No. 01-17 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of the December 12, 2016 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Resolution Accepting Donation to the Maplewood Police Department from Schmelz Countryside Volkswagen/Saab 3. Approval of Resolution Accepting Donation to Maplewood Police Reserves from the Ramsey County Sheriff’s Foundation 4. Approval to Purchase Four 2017 Police Utility (Patrol) Vehicles 5. Approval to Purchase New Fire Truck 6. Approval of License Agreement with Operation Grace for Fire Station 4 7. Approval to Purchase One Street Sweeper 8. Approval of Resolution for Designation of Depositories for Investments H. PUBLIC HEARINGS 1. Hillwood/Crestview Area Pavement Improvements, City Project 16-13 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 votes) 2. Pond/Dorland Area Street Improvements, City Project 16-12 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 votes) I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of 2017 City Council Appointments to Boards, Commissions and Miscellaneous Groups 2. Consider Approval of a Conditional Use Permit Resolution for Health Partners’ Proposed Intensive Residential Treatment Services Program, 2715 Upper Afton Road 3. Consider Approval of Agreement Between the City of Maplewood and Fitch & Associates for Fire Station Location/Response Time Analysis and Development of Comprehensive Public-Private EMS Partnership Request for Proposal 4. Consider Approval of Contract Addendum With and Between the City of Maplewood and Kelly & Lemmons Law Firm to Sustain Increased Level of Domestic Violence Prosecution Services K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. E1 December 12, 2016 1 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, December 12, 2016 City Hall, Council Chambers Meeting No. 23-16 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Slawik. Mayor Slawik reported on the Maplewood Racial Equity Cohort event she attended last week and recognized employees that participate in the cohort group. Assistant City Manager/Human Resource Director Funk provided additional information about the group and shared the plaque the group received in recognition of their participation. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda under Appointments and Presentations, Council Presentations: Fire Hydrants/House Numbers Recycle Holiday Lights Christmas Tree Pickup Kids City Event Rush Line Meetings Fish Creek Location Golden Corral Councilmember Smith moved to approve the agenda as amended. Seconded by Councilmember Xiong Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of November 28, 2016 City Council Workshop Minutes Councilmember Juenemann moved to approve the November 28, 2016 City Council Workshop Minutes as submitted. Seconded by Councilmember Abrams Ayes – All Packet Page Number 1 of 189 E1 December 12, 2016 2 City Council Meeting Minutes The motion passed. 2. Approval of November 28, 2016 City Council Meeting Minutes Councilmember Juenemann noted that under Council Presentations, the minutes need to be changed to reflect Councilmember Abrams gave the report on the Community Design Review Board and Planning Commission. Councilmember Juenemann moved to approve the November 28, 2016 City Council Meeting Minutes as amended. Seconded by Councilmember Abrams Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar. 2. Council Presentations Fire Hydrants/House Numbers Councilmember Juenemann requested residents that have a fire hydrant on their property to please clear the snow so fire fighters are able to locate it in the event there is a fire. She also informed residents that the City of Maplewood has an ordinance requiring residents to have house numbers on their homes. Christmas Tree Pickup Councilmember Juenemann informed residents that there will be free Christmas tree pickup at the curb the entire month of January. Recycle Holiday Lights Councilmember Juenemann informed residents the city will once again have holiday light recycling with bins located at City Hall, Public Works Building and Community Center. Kids City Event Councilmember Abrams reported on the Kid City Event she attended on Saturday at the Maplewood Mall. Rush Line Meetings Councilmember Abrams reported that there will be a meeting on the Rush Line at the Maplewood Mall on Thursday, December 15th at 7:00 p.m.; Mayor Slawik noted there will also be a meeting in White Bear Lake on Wednesday, December 14th. Packet Page Number 2 of 189 E1 December 12, 2016 3 City Council Meeting Minutes Shop Ship & Share Mayor Slawik reported on the Shop, Ship and Share event that took place at the Maplewood Mall preparing packages for Military personnel overseas. Fish Creek Location Mayor Slawik reported on the article in Maplewood Living about Fish Creek then informed residents where the entrance is located. Golden Corral Mayor Slawik reported that the Golden Corral is located in the space previously occupied by Old Country Buffet at 3000 White Bear Avenue and informed residents the hours it is open. 3. Consider Approval of Resolution of Appreciation for Karen Haag, Citizen Services Director/City Clerk, for 20 years of Service with the City of Maplewood City Manager Coleman gave the staff report. Councilmember Juenemann read the Resolution of Appreciation for City Clerk Haag. City Clerk Haag addressed the council and gave additional comments about her time with the City and gave recognition to the Citizen Services Department Staff. Councilmember Juenemann moved to approve the resolution of Appreciation for Karen Haag, Citizen Services Director/City Clerk, for 20 years of Service with the City of Maplewood. Resolution 16-12-1401 Resolution of Appreciation WHEREAS, Karen Haag was hired as the City Clerk of the City of Maplewood on August 5, 1996; and WHEREAS, Ms. Haag has served the City of Maplewood faithfully in that capacity for twenty years, from 1996 through 2016; and WHEREAS, Karen Haag has also served as the director of Citizen Services from 2007 through 2016; and WHEREAS, the City of Maplewood has appreciated Ms. Haag’s knowledge of the City’s Codes and Ordinances, her experience, insight and good judgment; and WHEREAS, Ms. Haag has shown sincere dedication to her duties and has consistently contributed her leadership, time and effort for the benefit of the City; and WHEREAS, Ms. Haag has gone beyond her responsibilities as the City Clerk and Director of Citizen Services and has been instrumental in organizing the City’s July 4th Celebration, as well as numerous employee events; NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City Packet Page Number 3 of 189 E1 December 12, 2016 4 City Council Meeting Minutes of Maplewood, Minnesota, and its citizens that Karen Haag, City Clerk and Director of Citizen Services, is hereby extended our gratitude and appreciation for her twenty years of dedicated service. Seconded by Councilmember Abrams Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Juenemann requested City Manager Coleman ask staff look into what can be negotiated in the trash contract and bring to the council for consideration. Councilmember Juenemann moved to approve agenda items G1-G11. Seconded by Councilmember Abrams Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 444,965.38 Checks # 98601 thru #98622 dated 11/18/16 thru 11/29/16 $ 503,603.75 Disbursements via debits to checking account dated 11/21/16 thru 11/25/16 $ 347,128.09 Checks #98623 thru #98669 dated 12/06/16 $ 253,947.91 Disbursements via debits to checking account dated 11/28/16 thru 12/02/16 $ 1,549,645.13 Total Accounts Payable PAYROLL: $ 534,509.00 Payroll Checks and Direct Deposits dated 12/02/16 $ 1,411.53 Payroll Deduction check # 99102456 thru # 99102458 dated 12/02/16 $ 535,920.53 Total Payroll $ 2,085,565.66 GRAND TOTAL Seconded by Councilmember Ayes – All The motion passed. Packet Page Number 4 of 189 E1 December 12, 2016 5 City Council Meeting Minutes 2. Approval of Purchase of Restoration Services for Prairie Farm Neighborhood Preserve Councilmember Juenemann moved to approve the purchase of restoration services from Applied Ecological Services for Prairie Farm Neighborhood Preserve and authorizes staff to enter into a contract for services not to exceed $62,000. Seconded by Councilmember Abrams Ayes – All The motion passed. 3. Approval of Lease Agreement with Ramsey County for the Tornado Siren Councilmember Juenemann moved to approve the lease agreement with Ramsey County for the purpose of relocating one of the city’s emergency outdoor warning siren to the Ramsey County Correctional facility property at a cost not to exceed $4,500. Seconded by Councilmember Abrams Ayes – All The motion passed. 4. Approval of 2017 Residential Trash Hauling Rate Price Adjustments Councilmember Juenemann moved to approve the 2017 residential trash hauling rate price adjustments as outlined in the staff report with the new monthly rates going into effect on April 1, 2017. Seconded by Councilmember Abrams Ayes – All The motion passed. 5. Approval of 2017 Trash Hauling Contract for City Facilities Councilmember Juenemann moved to approve the City Manager enter into an agreement with Republic Services for 2017 trash services at City facilities with the new rates going into effect February 1, 2017 through January 31, 2018. Seconded by Councilmember Abrams Ayes – All The motion passed. 6. Approval of Resolution Amending Retiree Health Savings Plan and Adoption Agreement for Nonunion & Maplewood Confidential & Supervisory Association Employees Councilmember Juenemann moved to approve the Resolution Amending a VantageCare Retirement Health Savings (RHS) Plan, VantaqeCare Retirement Health Savings Plan Adoption Agreement Amendment and Plan for Nonunion and Maplewood Confidential & Supervisory Association Employees. Resolution 16-12-1402 Amending a VantageCare Retirement Health Savings (RHS) Plan Packet Page Number 5 of 189 E1 December 12, 2016 6 City Council Meeting Minutes Plan Number: 800183 Name of Employer: City of Maplewood State: Minnesota Resolution of the above-named Employer (the “Employer”): WHEREAS, the employer has employees rendering valuable services and WHEREAS, the amendment of its existing retiree health savings plan for such employees services the interested of the Employer and Employees. NOW, THEREFORE BE IT RESOLVED, that the Employer hereby amends and restates the Plan as outlined in the attached VantageCare Retirement Health Savings (RHS) Plan Adoption Agreement Amendment and Plan Document. Seconded by Councilmember Abrams Ayes – All The motion passed. 7. Approval of Resolution Accepting the Labor-Management Committee’s (LMC) Recommendations for Employee Insurance Benefits for 2017 Councilmember Juenemann moved to approve the Labor-Management Committee’s recommendations for Employee Insurance Benefits to be effective January 1, 2017. Resolution 16-12-1403 Be it resolved that the Maplewood City Council hereby affirms the recommendations of Labor Management Committee regarding 2017 employee insurance benefits for the City of Maplewood. Seconded by Councilmember Abrams Ayes – All The motion passed. 8. Approval of Resolution Approving the Health Reimbursement Arrangement (HRA) Adoption Agreements and Plan Documents for Active Employees and Retirees Councilmember Juenemann moved to approve the Adoption Agreements and Plan Documents for the Retirees Only plan and the current Integrated HRA for Active Employees. Resolution 16-12-1404 Be it resolved that the Maplewood City Council hereby approves the Adoption Agreements and Plan Documents for the Health Reimbursement Arrangement for Retirees and for the Health Reimbursement Arrangement for Active Employees. Seconded by Councilmember Abrams Ayes – All The motion passed. Packet Page Number 6 of 189 E1 December 12, 2016 7 City Council Meeting Minutes 9. Approval of Purchase of One Half-Ton Truck Councilmember Juenemann moved to approve the purchase of the half-ton truck and direct the City Manager and Mayor to enter into a contract with Ranger GMC for this purchase under MN State Contract #70287 in an amount totaling $22,477.49. Seconded by Councilmember Abrams Ayes – All The motion passed. 10. Approval of Purchase of One One-Ton Truck Councilmember Juenemann moved to approve the purchase of the One-ton truck and equipment and direct the Mayor and City Manager to enter into contracts with the following vendors under MN State Contracts in an amount totaling $86,356,75: Midway Ford, 2017 F550 Chassis MN State Contract #109281 Towmaster Truck Equipment, Dump body, Equip. MN State Contract #116767 Crysteel, Boss V-Plow MN State Contract #116762 Seconded by Councilmember Abrams Ayes – All The motion passed. 11. Approval Authorizing Final Payment to RJ Marco Construction, Inc. for Exterior Block Wall Repairs at City Hall, 1902 and 1810 Maintenance Buildings Councilmember Juenemann moved to approve the final payment to RJ Marco Construction, Inc. for exterior block wall repairs at City Hall, 1902 and 1810 Maintenance Buildings in the amount of $16,235.64, reflecting a total contract amount of $50,892.84. Seconded by Councilmember Abrams Ayes – All The motion passed. H. PUBLIC HEARINGS 1. Consider Approval of an On-Sale Intoxicating Liquor License for the Crooked Pint Ale House, 1734 Adolphus St Business Licensing Specialist Beggs gave the staff report. Tim Krieser, Operations Director for High Top Hospitality addressed and answered questions of the council. Mayor Slawik opened the public hearing. No one spoke. Mayor Slawik closed the public hearing. Councilmember Juenemann moved to approve the On-Sale Intoxicating Liquor and Sunday Sales license for CP Maplewood, LLC, d/b/a Crooked Pint Ale House, 1734 Adolphus Street, contingent upon satisfactory results of building, fire, and health inspections. Packet Page Number 7 of 189 E1 December 12, 2016 8 City Council Meeting Minutes Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council Members Abrams, Juenemann, Xiong Abstain – Councilmember Smith The motion passed. 2. Consider Approval of a Currency Exchange License Renewal for EZ Cash Maplewood LLC, 3035 White Bear Avenue Business Licensing Specialist Beggs gave the staff report. Mayor Slawik opened the public hearing. No one spoke. Mayor Slawik closed the public hearing. Councilmember Juenemann moved to approve the renewal of a currency exchange license for EZ Cash Maplewood, LLC to continue their operation at 3035 White Bear Avenue N for 2017. Seconded by Councilmember Smith Ayes – All The motion passed. 3. Public Hearing on 2017 Tax Levy and Budget a. Consider Approval of Resolution Certifying Taxes Payable in 2017 b. Approval of Resolution Adopting a Budget for 2017 and CIP for 2017-2021 Finance Director Paulseth gave the staff report and answered questions of the council. Police Chief Schnell answered additional questions of the council. Mayor Slawik opened the public hearing. The following people spoke: 1. Kevin Berglund, Maplewood Resident Mayor Slawik closed the public hearing. Councilmember Juenemann moved to approve the Resolution Certifying Taxes Payable in 2017. Resolution 16-12-1405 Certifying Taxes Payable in 2017 BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that: 1. The following amounts be levied for property taxes payable in 2017, upon the net tax capacity in the City of Maplewood, for the following purposes: General Fund $14,418,079 Debt Service Funds 4,612,000 Recreation Programs Fund 205,000 Capital Improvement Fund 125,000 Packet Page Number 8 of 189 E1 December 12, 2016 9 City Council Meeting Minutes Police Vehicles and Equipment Fund 150,000 Fire Equipment Replacement Fund 60,000 Ambulance Fund 300,000 Community Center Fund 500,000 Maplewood Area EDA 89,270 TOTAL NET TAX CAPACITY LEVY $20,459,349 2. BE IT FURTHER RESOLVED that a market value based referendum levy for property taxes payable in 2017 be levied for the following purpose 2013B Fire Safety Refunding Bonds $279,484 TOTAL MARKET VALUE BASED LEVY $279,484 3. BE IT FURTHER RESOLVED that the total certified City levy is: TOTAL CERTIFIED LEVY $20,738,833 4. BE IT FURTHER RESOLVED that the scheduled debt service levies have been adjusted as shown on attachment 2, for a total debt service levy of $4,891,484. City of MAPLEWOOD Debt Service Levy =================================TOTAL ADDITIONS OR CERTIFIED ORIGINAL DATE PAYABLE 2017 REDUCTIONS BY DEBT BOND ISSUES PRINCIPAL ISSUED DEBT LEVY RESOLUTION LEVY ==================================================================================== GO IMP 2004B 13,010,000 12-Aug-04 315,820.00$ - 315,820 GO IMP 2007A 10,060,000 1-Jul-07 - - - GO IMP 2007B 5,090,000 15-Oct-07 328,668.33 (75,668) 253,000 GO IMP 2008A 9,970,000 1-Jul-08 0.00 150,000 150,000 GO IMP REFUNDING 2008B 1,070,000 1-Jul-08 50,281.88 (40,282) 10,000 GO IMP REFUNDING 2009A 4,680,000 1-Apr-09 198,003.88 201,996 400,000 GO IMP REFUNDING 2009B 2,690,000 1-Dec-09 364,372.83 - 364,373 GO TIF Refunding 2010B 4,050,000 8-Jul-10 374,272.50 (374,273) - GO IMP 2011A 10,000,000 1-Jun-11 415,319.07 (142,710) 272,609 GO 2012A 5,780,000 1-Jul-12 520,566.27 (510,566) 10,000 GO 2013A refunding 6,180,000 1-Jun-13 447,410.30 - 447,410 GO 2013B refunding 3,700,000 18-Dec-13 345,371.25 - 345,371 GO 2014A 7,745,000 1-Aug-14 520,980.77 - 520,981 GO 2014B refunding 1,255,000 1-Aug-14 276,202.50 23,798 300,000 GO Imp 2015A refunding 3,790,000 1-Jan-15 419,000.00 - 419,000 GO 2015B 1,215,000 8-Jul-15 118,335.00 - 118,335 GO 2015C refunding 7,990,000 8-Jul-15 580,661.84 (140,000) 440,662 GO 2016A 3,765,000 8-Sep-16 291,236.25 (84,998) 206,238 GO 2016B refunding 5,775,000 8-Sep-16 317,685.00 - 317,685 ------------------------------------------------------------------------- $5,884,187.67 (992,704) 4,891,484 ======================================== Seconded by Councilmember Smith Ayes – All The motion passed. Councilmember Abrams moved to approve the Resolution Adopting a Budget for 2017 Packet Page Number 9 of 189 E1 December 12, 2016 10 City Council Meeting Minutes and CIP for 2017-2021. Resolution 16-12-1406 Adopting a 2017 Budget and 2017-2021 Capital Improvement Plan BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota that a budget for 2017 is hereby adopted as outlined in the following summary: Revenues: Fund 2016 2017 $ Change % Change General 19,068,880$ 18,183,479$ (885,401)$ -4.64% Special Revenue 901,890 1,673,750 771,860$ 85.58% Debt Service 7,469,510 7,642,890 173,380$ 2.32% Capital Projects 4,040,360 4,154,740 114,380$ 2.83% Enterprise 13,984,470 12,150,000 (1,834,470)$ -13.12% Internal Service 1,803,870 1,696,200 (107,670)$ -5.97% TOTAL 47,268,980$ 45,501,059$ (1,767,921)$ -3.74% Expenditures: Fund 2016 2017 $ Change % Change General 19,005,900$ 19,894,029$ 888,129$ 4.67% Special Revenue 1,019,320 1,616,150 596,830$ 58.55% Debt Service 13,419,790 14,725,820 1,306,030$ 9.73% Capital Projects 1,560,260 7,889,400 6,329,140$ 405.65% Enterprise 12,673,220 10,803,100 (1,870,120)$ -14.76% Internal Service 1,715,430 1,696,200 (19,230)$ -1.12% TOTAL 49,393,920$ 56,624,699$ 7,230,779$ 14.64% BE IT FURTHER RESOLVED that the 2017-2021 Capital Improvement Plan, with projects totaling $66,769,620, is hereby approved. BE IT FURTHER RESOLVED that budgets for public improvements will be amended when the Council approves the project and establishes the budget for the project. BE IT FURTHER RESOLVED that the above budgets for Governmental Funds are hereby adopted for financial reporting and management control. BE IT FURTHER RESOLVED that the above budgets for all other funds are hereby adopted for management purposes only. BE IT FURTHER RESOLVED that the transfer of appropriations among the various accounts, within a fund, shall only require the approval of the City Manager or Packet Page Number 10 of 189 E1 December 12, 2016 11 City Council Meeting Minutes his designee. However, City Council approval is required for transfers from contingency accounts. BE IT FURTHER RESOLVED that all appropriations which are not encumbered or expended at the end of the fiscal year shall lapse and shall become part of the unencumbered fund balance which may be appropriated for the next fiscal year except appropriations for capital improvement projects which shall not lapse until the project is completed or canceled by the City Council. Seconded by Councilmember Juenemann Ayes – All The motion passed. I. UNFINISHED BUSINESS 1. Consider Approval of an Ordinance Amending Chapter 6, Article II Regulating 3.2 Percent Malt Liquors and Article III Regulating Intoxicating Liquors – Second Reading and Summary of Ordinance for Publication Business Licensing Specialist Beggs gave the staff report. Councilmember Smith moved to approve Ordinance Amending Chapter 6, Article II Regulating 3.2 Percent Malt Liquors and Article III Regulating Intoxicating Liquors – Second Reading and Summary of Ordinance for Publication Ordinance 974 Sec. 6-37. - Hours of sale and consumption. (a) No 3.2 percent malt liquor shall be sold in the city between 2:00 a.m. and 10:00 a.m. on Sundays. (b) No on-sale licensee shall permit 3.2 percent malt liquor to be consumed on the licensed premises during the hours when the sale thereof is prohibited by this section; provided, however, that the licensee shall be allowed a 30-minute period following the 2:00 a.m., closing hour to clear the premises of customers who are on the premises at 2:00 a.m., and such customers during that time may consume 3.2 percent malt liquor beverages purchased by them before 2:00 a.m., Minn. Stats § 340A.504, subd. 6. (Ord. No. 875, 10-23-2006) State Law reference— Sales of non-intoxicating malt liquor, closing hours, Minn. Stats. § 340A.504, subds. 1, 2. Sec. 6-116. - Hours of sale. (a) No sale of intoxicating liquor for consumption on the licensed premises may be made: (1) Between 2:00 a.m. (if licensee has a 2:00 a.m. license issued by the state commissioner of public safety) and 8:00 a.m. on the days of Monday through Sunday (if licensee has a Sunday license approved by the city council). Packet Page Number 11 of 189 E1 December 12, 2016 12 City Council Meeting Minutes (b) No sale of intoxicating liquor may be made by an off-sale licensee: (1) On Sundays; (2) Before 8:00 a.m. or after 10:00 p.m. on Monday through Saturday; (3) On Thanksgiving Day; (4) On Christmas Day, December 25; or (5) After 8:00 p.m. on Christmas Eve, December 24. (Ord. No. 875, 10-23-2006) State Law reference— Hours and days of sale, Minn. Stats. § 340A.504, subd. 4. Sec. 6-163. - Sunday sales licenses for on-sale licensees. The holder of an on-sale liquor license under this division may apply to the council for a Sunday sales license. The city council may grant an on-sale licensee a Sunday sales license permitting the licensee to sell intoxicating liquor between the hours of8:00 a.m. on Sundays and 2:00 a.m. on Mondays in conjunction with the sale of food, provided that the licensee is in conformance with the Minnesota Clean Air Act. An application for a Sunday sales license must be made at the same time and on the same application as the on-sale licensee uses to apply for an on-sale license or renewal thereof. If the first application for a Sunday sales license is made before the time for renewing the on-sale license, the clerk may provide for a special supplementary application for the Sunday sales license. No Sunday sales license may be issued to an on-sale licensee unless the licensee operates a restaurant serving meals regularly to the public and having facilities for serving at least 30 diners at the same time. Under a Sunday sales license, liquor may be served on Sundays only to people seated at restaurant or dining room tables. (Ord. No. 875, 10-23-2006) State Law reference— Authority for above section, Minn. Stats. § 340A.504, subd. 2(2). Sec. 6-165. - Investigation of applicant; inspection of premises; council hearing; grant or denial. (a) The city clerk must immediately transmit an application for a license submitted under this division to the police chief for investigation of the applicant. Relevant information will also be forwarded to the fire marshal for inspection of the premises. (b) Upon completion of the investigation under subsection (a) of this section, the police chief or the city clerk shall report the findings to the city council at a meeting for approval of the application. (c) The city council must either grant or deny the application for a license under this division after the council meeting is held under subsection (b) of this section. (Ord. No. 875, 10-23-2006) Sec. 6-221. - Definitions. The following words, terms and phrases, when used in this division, shall have the meanings ascribed to them in this section, except where the context clearly indicates a Packet Page Number 12 of 189 E1 December 12, 2016 13 City Council Meeting Minutes different meaning: On-sale wine licenses means licenses authorizing the sale of wine not exceeding 24 percent alcohol by volume, for consumption on the licensed premises only, and in conjunction with the sale of food. Holders of an on-sale wine license are permitted to sell intoxicating malt liquor without an additional license. State Law reference— On-sale wine licenses, Minn. Stats. § 340A.404, subd. 5. Sec. 6-251. - Issuance to nonprofit organizations. Notwithstanding any other section of this chapter, a bona fide nonprofit charitable, religious or veterans' organization may obtain an on-sale license to sell wine not exceeding 24 percent alcohol by volume and intoxicating malt liquor for consumption on the licensed premises only. The fee for such license shall be established by the city council by resolution from time to time. The city may not issue more than three four-day, four three-day, six two-day, or 12 one-day temporary licenses, in any combination not to exceed 12 days per year. (Ord. No. 875, 10-23-2006) State Law reference— Similar provisions, Minn. Stats. § 340A.410 subd. 10. Sec. 6-316. - Sale of wine, 3.2 percent malt liquor and intoxicating liquor. The city may authorize the holder of an on sale wine, 3.2 percent malt liquor, or intoxicating liquor license issued by the City of Maplewood or a municipality adjacent to the City of Maplewood and will allow the licensee to dispense wine not exceeding 24 percent alcohol by volume, 3.2 percent malt liquor, or intoxicating liquor at any convention, banquet, conference, meeting of social affair conducted on the premises of the Maplewood Community Center, under operation by the YMCA. The sale of wine not exceeding 24 percent by volume, 3.2 percent malt liquor, and intoxicating liquor may be served in the Maplewood Community Center under the following conditions: (1) The licensee is engaged to dispense wine, 3.2 percent malt liquor and intoxicating liquor at an event by a person or organization permitted to use the designated room of the Maplewood Community Center. (2) Wine, 3.2 percent malt liquor and intoxicating liquor is dispensed only to persons attending the event in the designated room for which the room was rented and such dispensing is done only in the room which was rented. (3) The licensee shall serve wine, 3.2 percent malt liquor and intoxicating liquor according to this chapter and other city ordinances. (4) The licensee delivers to the city a certificate of insurance providing off-premises liquor liability coverage naming the city, in the amount of statutory limits, as an additional named insured. (5) All parties consuming wine, 3.2 percent malt liquor and intoxicating liquor in the Maplewood Community Center shall be required to conform to state liquor laws and all rules and regulations regulating the serving or consumption of wine, 3.2 Packet Page Number 13 of 189 E1 December 12, 2016 14 City Council Meeting Minutes percent malt liquor or intoxicating liquor as established by the city. (6) Wine, 3.2 percent malt liquor and intoxicating liquor may only be served until 12:00 midnight on all evenings, Sunday—Saturday. (7) Licensees seeking authorization to dispense wine, 3.2 percent malt liquor, or intoxicating liquor in the Maplewood Community Center shall apply to the city clerk for a per event permit on a form prescribed by the city. (8) Whenever it is determined that a specific event for which the licensee will be providing on-sale wine, 3.2 percent malt liquor, or intoxicating liquor requires special or unique conditions, the city council may impose such additional conditions. Compliance with these additional conditions shall be a requirement of the permit. (Ord. No. 953, 9-28-2015) Seconded by Councilmember Xiong Ayes – All The motion passed. J. NEW BUSINESS 1. Consider Approval of Resolution for 2017 Annual Liquor License Renewals for Club, Off-Sale, On-Sale, and Wine Business License Specialist Beggs gave the staff report. Councilmember Abrams moved to approve the Resolution for 2017 Annual Liquor License Renewals for Club, Off-Sale, On-Sale, and Wine. Resolution 16-12-1407 2017 ANNUAL LIQUOR LICENSE RENEWALS FOR CLUB, OFF-SALE, ON-SALE AND WINE RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following On-Sale, Off-Sale, Club and Wine Liquor licenses, having been previously duly issued by this Council, are hereby approved for renewal for one year, effective January 1, 2017, with approvals granted herein subject to satisfactory results of required Police, Fire, health inspections, and required documentation submitted: Off-Sale 3.2 Beer Licenses Cub Foods #30244 Rainbow Foods #7300 100 County Road B West 2501 White Bear Avenue Cub Foods #31264 SuperAmerica #4022 2390 White Bear Avenue 1750 White Bear Avenue Maplewood Kwik Mart SuperAmerica #4089 2150 McMenemy Street North 11 Century Avenue South Off-Sale Intoxicating Liquor Licenses Packet Page Number 14 of 189 E1 December 12, 2016 15 City Council Meeting Minutes 61 Liquors Maplewood Wine Cellar 2700 Maplewood Dr North 1281 Frost Avenue A-1 Liquor Merwin Liquors 19 Century Avenue North 1700-D Rice Street Big Discount Liquor MGM Liquor Warehouse 2515 White Bear Avenue 2950 White Bear Avenue Costco Wholesale #1021 Party Time Liquor 1431 Beam Avenue East 1835 East Larpenteur Avenue Cub Discount Liquor Princess Liquor ‘n Tobacco 100 West County Road B 2728 Stillwater Road Heritage Liquor LLC Sarrack’s Int’l. Wine & Spirits 1347 Frost Avenue 2305 Stillwater Road Maddie’s Liquor White Bear Liquor & Wine 1690 McKnight Road North 2227 White Bear Avenue On-Sale 3.2 Beer Licenses On-Sale Club License Chipotle Mexican Grill #1438 Maplewood Moose Lodge #963 3095 White Bear Ave North 1946 English Street On-Sale Intoxicating Liquor Licenses 5-8 Tavern & Grill McCarron’s Pub and Grill 2289 Minnehaha Avenue 1986 Rice Street N Acapulco Mexican Restaurant Myth 3069 White Bear Avenue 3090 Southlawn Drive North Aramark Olive Garden #1200 2350 Minnehaha Avenue East 1749 Beam Avenue Bleechers Bar & Grill Osaka Sushi & Hibachi 2220 White Bear Avenue 1900 County Road D E Buffalo Wild Wings #118 Outback Steakhouse #2412 3085 White Bear Avenue 1770 Beam Avenue Chili’s Grill & Bar #224 Red Lobster #0283 1800 Beam Avenue 2925 White Bear Avenue Chipotle Mexican Grill #224 Stargate Dance Club 2303 White Bear Avenue 1700 Rice Street, Suite J Goodrich Golf Course T.G.I. Friday’s #0472 1820 North Van Dyke 3087 White Bear Avenue Guldens Roadhouse The Dog House Bar & Grill 2999 North Highway 61 2029 Woodlynn Avenue East Jake’s City Grille The Ponds at Battle Creek 1745 Beam Avenue East 601 Century Avenue South Keller Golf Course Tokyo Sushi – All You Can Eat Packet Page Number 15 of 189 E1 December 12, 2016 16 City Council Meeting Minutes 2166 Maplewood Drive North 1935 Beam Ave E Ste 103 On-Sale Wine/Strong Beer Licenses Bambu Asian Cuisine Taste of India 1715-A Beam Avenue 1745 Cope Avenue East Noodles & Company 2865 White Bear Avenue Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Consider Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for Public Hearing, Hillwood/Crestview Area Pavement Improvements, City Project 16-13 City Engineer/Deputy Public Works Director Love gave the staff report and answered questions of the council. City Attorney Batty and City Manager Coleman answered additional questions of the council. Councilmember Xiong moved to approve the Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing for 7:00 p.m. on January 9, 2017 for the Hillwood/Crestview Area Pavement Improvements, City Project 16-13. Resolution 16-12-1408 Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications, and Calling for Public Hearing WHEREAS, pursuant to a resolution of the council adopted July 11, 2016, a report has been prepared by the City Engineering Division with reference to the improvement of Hillwood/Crestview Area Pavement Improvements, City Project 16-13, and this report was received by the council on December 12, 2016, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the Hillwood/Crestview Area Pavement Improvements, City Project 16-13 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $1,582,542.00. 2. The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $1,582,542.00 shall be established. The proposed financing plan is as follows: Packet Page Number 16 of 189 E1 December 12, 2016 17 City Council Meeting Minutes PROPOSED IMPROVEMENTS TOTAL AMOUNT % OF AREA #1 GAS FRANCHISE FEE FUND 567,924$ 36% SPECIAL BENEFIT ASSESSMENT 823,453$ 52% ENVIRONMENTAL UTILITY FUND 94,471$ 6% SANITARY SEWER FUND 62,981$ 4% ST. PAUL W.A.C. FUND 33,713$ 2% TOTAL PROJECT FUNDING $1,582,542 100% ESTIMATED PROJECT COST RECOVERY 4. A public hearing shall be held on such proposed improvement on the 9th day of January, 2017 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Consider Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for Public Hearing, Pond/Dorland Area Street Improvements, City Project 16-12 City Engineer/Deputy Public Works Director Love gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing for 7:00 p.m. on January 9, 2017 for the Pond/Dorland Area Street Improvements, City Project 16-12. Resolution 16-12-1409 Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications, and Calling for Public Hearing WHEREAS, pursuant to a resolution of the council adopted July 11, 2016, a report has been prepared by the City Engineering Division with reference to the improvement of Pond/Dorland Area Street Improvements, City Project 16-12, and this report was received by the council on December 12, 2016, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the Pond/Dorland Area Street Improvements, City Project 16-12 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $2,130,620.00. 2. The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for Packet Page Number 17 of 189 E1 December 12, 2016 18 City Council Meeting Minutes the making of said improvement. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $2,130,620.00 shall be established. The proposed financing plan is as follows: PROPOSED IMPROVEMENTS TOTAL AMOUNT % OF COST RECOVERY G.O. IMPROVEMENT BONDS 800,000$ 38% SPECIAL BENEFIT ASSESSMENT 594,388$ 28% ENVIRONMENTAL UTILITY FUND 398,620$ 19% SANITARY SEWER FUND 143,572$ 7% St. PAUL REGIONAL WATER SERVICE 106,040$ 5% ST. PAUL W.A.C. FUND 88,000$ 4% TOTAL PROJECT FUNDING $2,130,620 100% 4. A public hearing shall be held on such proposed improvement on the 9th day of January in 2017 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Abrams Ayes – All The motion passed. 4. Consider Approval to Purchase Police Body Worn Cameras and Associated User Licenses Police Chief Schnell gave the staff report. Councilmember Juenemann moved to approve the City Manager and Police Chief to place order for police department body worn/interview room cameras with the expenditure not to exceed $129,000.00 for camera and licenses (storage). Seconded by Councilmember Abrams Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. 1. Kevin Berglund, Maplewood Resident M. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:40 p.m. Packet Page Number 18 of 189 F1a MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: January 3, 2017 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. January 23rd a. Workshop: Review of 2015 – 2017 Strategic Objectives, Discussion of Dates and Subjects for Council – Staff Retreat 2. February 13th a. Workshop: Use of Force Work Group Update 3. February 27th a. Workshop: Update on Business Retention Visits and Activities b. City Council: Acknowledgement of 60th Anniversary of Maplewood’s Incorporation Budget Impact None Recommendation No action required. Attachments None. Packet Page Number 19 of 189 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 20 of 189 TO:Melinda Coleman, City Manager FROM:Ellen Paulseth, Finance Director DATE: SUBJECT:APPROVAL OF CLAIMS 226,533.53$ Checks # 98670 thru # 98725 dated 12/06/16 thru 12/13/16 516,662.00$ Disbursements via debits to checking account dated 12/05/16 thru 12/09/16 485,578.99$ Checks # 98726 thru # 98912 dated 12/14/16 thru 12/22/16 336,729.33$ Disbursements via debits to checking account dated 12/07/16 thru 12/16/16 829,228.79$ Checks #98913 thru # 98964 dated 12/27/16 496,579.55$ Disbursements via debits to checking account dated 12/19/16 thru 12/23/16 818,250.37$ Checks # 98966 thru # 99006 dated 12/30/16 thru 01/03/17 483,406.70$ Disbursements via debits to checking account dated 12/27/16 thru 12/30/16 4,192,969.26$ Total Accounts Payable 506,393.85$ Payroll Checks and Direct Deposits dated 12/16/16 1,886.98$ Payroll Deduction check # 99102479 thru # 99102482 dated 12/16/16 525,183.30$ Payroll Checks and Direct Deposits dated 12/30/16 570.00$ Payroll Deduction check # 99102499 dated 12/30/16 1,034,034.13$ Total Payroll 5,227,003.39$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM January 3, 2017 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Packet Page Number 21 of 189 Check Description Amount 98670 02464 FUNDS FOR CITY HALL ATM 10,000.00 98671 05234 CAR WASHES - 10/10 - 11/09/16 69.69 98672 00283 SITE COORDINATION 03/01 - 06/07/2016 1,218.75 98673 00585 NET BILLABLE TICKETS - NOVEMBER 440.10 98674 00687 REMOVE OAK TREES @ NATURE CENTER 3,400.00 98675 00908 TEAM SANCTION FEE-FALL SOFTBALL 195.00 98676 05763 PARTIAL ESCROW REL 3030 SOUTHLAWN 135,904.10 98677 05311 YOUTH BBALL OFFICIALS 12/3 378.00 98678 01546 YOUTH BBALL LEAGUE JERSEYS 2,899.00 98679 02950 C HERMANSON - POLICE RESERVE 126.25 98680 00020 L LILLY - POLICE RESERVE 462.25 98681 00020 T TOUSIGHANT - POLICE RESERVE 449.50 98682 00020 N KREKELER - POLICE RESERVE 445.00 98683 00020 M KUNZE - POLICE RESERVE 386.00 98684 00020 N GRUNDHAUSER - POLICE RESERVE 350.00 98685 00020 G NAUMANN - POLICE RESERVE 326.75 98686 00020 K MAUSTON - POLICE RESERVE 308.50 98687 00020 J SORENSEN - POLICE RESERVE 255.50 98688 00020 M HELLER - POLICE RESERVE 165.50 98689 00020 M TESFAGIORGIS - POLICE RESERVE 161.75 98690 00020 J MCKENZIE - POLICE RESERVE 160.75 98691 00020 A PATRAW - POLICE RESERVE 151.50 98692 00020 L XIONG - POLICE RESERVE 149.75 98693 00020 M LARSON - POLICE RESERVE 135.25 98694 00020 J JAMES - POLICE RESERVE 118.50 98695 00020 T HOFMEISTER - POLICE RESERVE 109.25 98696 00020 M ARMSTRONG - POLICE RESERVE 107.25 98697 00020 J LUNDQUIST - POLICE RESERVE 102.50 98698 00020 Y VANG - POLICE RESERVE 95.25 98699 00020 N NEIS - POLICE RESERVE 74.75 98700 00020 N NEDEAU - POLICE RESERVE 62.75 98701 00020 D THOMPSON - POLICE RESERVE 43.75 98702 00020 T OLSON - POLICE RESERVE 32.00 98703 00020 L LONDROCHE - POLICE RESERVE 15.50 98704 02411 SCBA COMPRESSOR STATION 2 REPAIR 287.32 98705 00150 SUBSCRIPTION - MN POLICE BRIEFS 160.00 98706 05636 PROFESSIONAL SRVS THRU 07/22 80.77 98707 05160 GUITAR INSTRUCTION - FALL 2016 191.20 98708 05476 KID CITY GRANT SERVICES 795.00 98709 05744 USE OF FORCE WORKGROUP FACILITATIO 800.00 98710 05030 EQUIP LEASE - MCC - PMT#52 4,344.07 98711 05760 TRAINING UNIT/DEPT EQUIP 9,463.50 98712 05598 PROSECUTION SERVICES - NOVEMBER 11,250.00 98713 00816 REPAIRS MADE TO TRUCK #530 2,094.24 98714 00891 EVENT FEE 11/30 - M FUNK 20.00 98715 00986 MONTHLY SAC - NOVEMBER 22,141.35 98716 05741 ATTORNEY FEES - CABLE MATTERS 6,064.00 05741 LEGAL COUNSEL - CABLE MATTERS 2,658.50 98717 00001 REFUND T GOODWILL - HP CREDIT 20.00 98718 01261 EMS REPORTING SOFTWARE - DEC 738.67 98719 05762 ORGANIC BAGS FOR CITY HALL,1902,MCC 157.60 98720 01340 MEDICAL SUPPLIES 2,593.55 01340 MEDICAL SUPPLIES 541.20 98721 03446 DEER PICK UP - NOVEMBER 145.00 98722 04883 BLUE CARD INSTRUCTOR UPDATE 100.00 12/13/2016 MOSS & BARNETT 12/13/2016 KELLY & LEMMONS, P.A. 12/13/2016 KREMER SERVICES, LLC 12/13/2016 M A M A 12/13/2016 METROPOLITAN COUNCIL 12/13/2016 MOSS & BARNETT 12/13/2016 JOSE D CARBAJAL 12/13/2016 JESSICA HUANG 12/13/2016 JASON SOLE CONSULTING, LLC 12/13/2016 KANSAS STATE BANK OF MANHATTAN 12/13/2016 KEEPRS, INC. 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/13/2016 ALEX AIR APPARATUS INC 12/13/2016 PAUL BAERTSCHI 12/13/2016 BAY WEST LLC 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/13/2016 WILLIE MCCRAY 12/13/2016 SUBURBAN SPORTSWEAR 12/09/2016 CHAD HERMANSON 12/09/2016 POLICE RESERVE 12/09/2016 POLICE RESERVE 12/13/2016 CENTURY COLLEGE 12/13/2016 GOPHER STATE ONE-CALL 12/13/2016 HUGO'S TREE CARE INC 12/13/2016 M R P A 12/13/2016 MAPLE HILL SENIOR LIVING, LLC 12/06/2016 US BANK Check Register City of Maplewood 12/08/2016 Date Vendor 12/13/2016 BOLER EXPRESS CAR WASH 12/13/2016 REGIONS HOSPITAL 12/13/2016 REGIONS HOSPITAL 12/13/2016 RICK JOHNSON DEER & BEAVER INC 12/13/2016 ONE TIME VENDOR 12/13/2016 PHYSIO-CONTROL, INC. 12/13/2016 POLYBEST, INC. 12/13/2016 SPRING LAKE PARK FIRE DEPT INC G1, Attachments Packet Page Number 22 of 189 98723 00198 WATER UTILITY 2,300.83 98724 04207 STAIR CHAIR STRAPS 206.34 98725 05705 JANITORIAL SERVICES - NOVEMBER 80.0012/13/2016 TERRI WOLD 226,533.5356Checks in this report. 12/13/2016 ST PAUL REGIONAL WATER SRVS 12/13/2016 STRYKER SALES CORP. G1, Attachments Packet Page Number 23 of 189 Settlement Date Payee Description Amount 12/5/2016 MN State Treasurer Drivers License/Deputy Registrar 81,811.95 12/5/2016 U.S. Treasurer Federal Payroll Tax 103,556.39 12/5/2016 P.E.R.A.P.E.R.A.107,672.73 12/5/2016 Empower - State Plan Deferred Compensation 28,793.00 12/5/2016 MN State Treasurer State Payroll Tax 22,313.86 12/5/2016 Labor Unions Union Dues 2,145.72 12/5/2016 MidAmerica - ING HRA Flex plan 13,454.25 12/6/2016 MN State Treasurer Drivers License/Deputy Registrar 41,199.10 12/7/2016 MN State Treasurer Drivers License/Deputy Registrar 39,350.71 12/7/2016 Delta Dental Dental Premium 2,425.34 12/8/2016 MN State Treasurer Drivers License/Deputy Registrar 46,436.86 12/9/2016 MN State Treasurer Drivers License/Deputy Registrar 25,621.86 12/9/2016 MN Dept of Natural Resources DNR electronic licenses 709.00 12/9/2016 Optum Health DCRP & Flex plan payments 1,171.23 516,662.00 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 24 of 189 Check Description Amount 98726 00393 OSHA ABATEMENT #Y8220 07516 1,890.00 98727 05114 GIS ASSSISTANCE - NEW PROJECTS 1,470.00 05114 SSTS PERMITS - 1675 STERLING ST S 919.04 98728 05028 CITY HALL SOLAR SYSTEM LEASE-DEC 397.00 05028 MCC SOLAR SYSTEM LEASE - DEC 369.00 98729 00687 BUCKTHORN PICKUP 1,950.00 98730 05353 CONTRACT GASOLINE - NOVEMBER 9,265.39 98731 05311 YOUTH BBALL OFFICIALS 12/10 432.00 98732 01337 911 DISPATCH SERVICES - NOVEMBER 30,236.58 01337 CAD SERVICES - NOVEMBER 5,995.67 01337 FLEET SUPPORT FEES - NOVEMBER 502.32 01337 FLEET SUPPORT FEES - NOVEMBER 468.00 98733 01574 VARIOUS BITUMINOUS MATERIALS~371.00 01574 VARIOUS BITUMINOUS MATERIALS~248.95 98734 05305 CONTRACT 500-0371999 1,031.40 05305 CONTRACT 500-0371083 646.33 05305 CONTRACT 500-0395052 321.51 05305 CONTRACT 500-0380041 144.37 05305 CONTRACT 500-0395065 124.38 05305 CONTRACT 500-0373496 93.97 05305 CONTRACT 500-0349366 74.99 98735 04252 POLARFLEX CUTTING EDGE 2,460.00 98736 04192 EMS BILLING - NOVEMBER 4,715.00 98737 01190 ELECTRIC & GAS UTILITY 2,306.60 01190 ELECTRIC & GAS UTILITY 2,237.58 01190 ELECTRIC & GAS UTILITY 231.31 01190 FIRE SIRENS 54.81 98738 05761 ANNUAL PRORATED MBSHIPS 11/16-10/17 155,930.05 05761 EMPLOYEE MEMBERSHIPS - NOV 4,224.00 98739 01803 BROOMS FOR SWEEPERS 2,973.60 98740 01047 REFUND TREE ESCROW - DUP PMT 10,200.00 98741 05559 ELECT ENROLLMENT ADMIN FEE-DEC 300.00 98742 05361 PROF SRVS FOR GO BONDS 2016 2,500.00 98743 00271 ASSET MGMT SOFTWARE - 2ND HALF 33,800.00 98744 05477 PROJ 16-08 CITY HALL CHILLER PMT#1 77,395.31 98745 04345 PROJ 16-12 PROPERTY CONSULTING 8,950.00 98746 00412 BOOKS LEADERSHIP GROUP M FOWLDS 197.69 00412 BOOKS LEADERSHIP GROUP J RUEB 168.83 98747 05618 LEASE CHARGES FIRE & PD VEHICLES 3,031.74 98748 00003 ESCROW REL 2001 BEAM AVE E 61,512.73 98749 05313 WELLNESS PROGRAM CARDS 77.06 98750 03276 MEMBERSHIP FEE - MARYLEE ABRAMS 25.00 98751 05670 CONSULTING SERVICES FOR FIRE DEPT 1,169.68 98752 03271 BLOCK REPAIRS - CITY HALL 1902/1810 13,611.24 98753 01836 PDI TRAINING-T LANGNER 4,500.00 01836 PDI TRAINING-B MICHELETTI 395.00 01836 PDI TRAINING-M SHORTREED/J OLSON 350.00 01836 4 TON OF A/C ASPHALT 221.08 98754 01550 ELECTRICAL INSPECTIONS - AUG/SEPT 8,261.00 98755 05528 CONTRACT 7950665-011 726.16 05528 CONTRACT 7950665-003 398.36 05528 CONTRACT 7950665-005 335.09 05528 CONTRACT 7950665-002 330.42 98755 05528 CONTRACT 7950665-013 323.40 12/20/2016 BOLTON & MENK, INC. 12/20/2016 ENERGY ALTERNATIVES SOLAR, LLC 12/20/2016 ENERGY ALTERNATIVES SOLAR, LLC 12/20/2016 HUGO'S TREE CARE INC 12/20/2016 MANSFIELD OIL CO Check Register City of Maplewood 12/15/2016 Date Vendor 12/14/2016 MN DEPT OF LABOR & INDUSTRY 12/20/2016 BOLTON & MENK, INC. 12/20/2016 WILLIE MCCRAY 12/20/2016 RAMSEY COUNTY-PROP REC & REV 12/20/2016 RAMSEY COUNTY-PROP REC & REV 12/20/2016 RAMSEY COUNTY-PROP REC & REV 12/20/2016 RAMSEY COUNTY-PROP REC & REV 12/20/2016 T A SCHIFSKY & SONS, INC 12/20/2016 T A SCHIFSKY & SONS, INC 12/20/2016 TOSHIBA FINANCIAL SERVICES (1) 12/20/2016 TOSHIBA FINANCIAL SERVICES (1) 12/20/2016 TOSHIBA FINANCIAL SERVICES (1) 12/20/2016 TOSHIBA FINANCIAL SERVICES (1) 12/20/2016 TOSHIBA FINANCIAL SERVICES (1) 12/20/2016 TOSHIBA FINANCIAL SERVICES (1) 12/20/2016 TOSHIBA FINANCIAL SERVICES (1) 12/20/2016 TOWMASTER, INC. 12/20/2016 TRANS-MEDIC 12/20/2016 XCEL ENERGY 12/20/2016 XCEL ENERGY 12/20/2016 XCEL ENERGY 12/20/2016 XCEL ENERGY 12/20/2016 YMCA 12/20/2016 YMCA 12/20/2016 ZARNOTH BRUSH WORKS, INC. 12/20/2016 3M 12/20/2016 APPRIZE TECHNOLOGY SOLUTIONS 12/20/2016 BARTHE & WAHRMAN 12/20/2016 CARTEGRAPH SYSTEMS INC 12/20/2016 COOL AIR MECHANICAL, INC. 12/20/2016 DAHLEN, DWYER FOLEY & TINKER 12/20/2016 DONALD SALVERDA & ASSOCIATES 12/20/2016 DONALD SALVERDA & ASSOCIATES 12/20/2016 ENTERPRISE FM TRUST 12/20/2016 ESCROW REFUND 12/20/2016 GRAPHIC DESIGN, INC. 12/20/2016 MN WOMEN IN CITY GOVERNMENT 12/20/2016 PETERSON COUNSELING/CONSULTING 12/20/2016 R J MARCO CONSTRUCTION INC 12/20/2016 ST PAUL, CITY OF 12/20/2016 ST PAUL, CITY OF 12/20/2016 ST PAUL, CITY OF 12/20/2016 ST PAUL, CITY OF 12/20/2016 SUMMIT INSPECTIONS 12/20/2016 TOSHIBA FINANCIAL SERVICES (2) 12/20/2016 TOSHIBA FINANCIAL SERVICES (2) 12/20/2016 TOSHIBA FINANCIAL SERVICES (2) 12/20/2016 TOSHIBA FINANCIAL SERVICES (2) 12/20/2016 TOSHIBA FINANCIAL SERVICES (2) G1, Attachments Packet Page Number 25 of 189 05528 CONTRACT 7950665-004 249.24 05528 CONTRACT 7950665-001 206.49 05528 CONTRACT 7950665-012 111.28 05528 CONTRACT 7950665-010 91.93 98756 05013 FALL HVAC MAINT - 1902 PUBLIC WORKS 3,132.60 05013 MAINT & REPAIRS - 1902 PUBLIC WORKS 658.25 05013 FALL HVAC MAINT - FIRE STATION #2 529.47 05013 FALL HVAC MAINT - FIRE STATION #3 529.47 05013 FALL HVAC MAINT - S FIRE STATION 274.51 12/20/2016 TOSHIBA FINANCIAL SERVICES (2) 12/20/2016 YALE MECHANICAL LLC 12/20/2016 YALE MECHANICAL LLC 12/20/2016 YALE MECHANICAL LLC 12/20/2016 YALE MECHANICAL LLC 12/20/2016 YALE MECHANICAL LLC 466,647.88 31 Checks in this report. 12/20/2016 TOSHIBA FINANCIAL SERVICES (2) 12/20/2016 TOSHIBA FINANCIAL SERVICES (2) 12/20/2016 TOSHIBA FINANCIAL SERVICES (2) G1, Attachments Packet Page Number 26 of 189 Check Description Amount 98757 05766 STEPHAN MUZIKAR 286.65 98758 05766 MARY BARNETT 280.00 98759 05766 JAMES BARNETT 263.01 98760 05766 JAMES ERLANDSON 260.00 98761 05766 KIM TANN 260.00 98762 05766 ROSANN KLUTZKE 220.00 98763 05766 GINNIE LYONS 200.00 98764 05766 ROBERT LYONS 200.00 98765 05766 MARY MORRISETTE 200.00 98766 05766 CAROLYN PEREZ 200.00 98767 05766 GLENN PEREZ 200.00 98768 05766 LUANNE LUND 196.29 98769 05766 EILEEN GATES 180.00 98770 05766 ROBERT LOBERG 180.00 98771 05766 SANDRA BORNDALE 161.83 98772 05766 LYNN CARVER 160.00 98773 05766 ROBYN JANSSEN 160.00 98774 05766 MARIE SHIMON 160.00 98775 05766 ROSALYN GREEN 140.00 98776 05766 JEREMY JANSSEN 140.00 98777 05766 WALLACE KIRCHOFF 140.00 98778 05766 SCOTT LIUKONEN 140.00 98779 05766 WILLIAM MORRISETTE 140.00 98780 05766 JOHN TAYLOR 140.00 98781 05766 NANNETTE TAYLOR 140.00 98782 05766 LUCILLE AURELIUS 120.00 98783 05766 ROBERT GREEN 120.00 98784 05766 SUE ALLHISER 100.00 98785 05766 JOSEPH ANDRADE 100.00 98786 05766 BRADLEY COLVIN 80.00 98787 05766 PEGGY KNOWLES 80.00 98788 05766 LINDA LAMPRECHT 80.00 98789 05766 CAROLYN UHLICH 80.00 98790 05766 LUIS VAZQUEZ 80.00 98791 05766 MATT BORNDALE 60.00 98792 05766 ANDREW CASALE 60.00 98793 05766 DEBRA HOUTKOOPER 60.00 98794 05766 RICK KNOWLES 60.00 98795 05766 BARB THIBAUDEAU 60.00 98796 05766 PATRICK THIBAUDEAU 60.00 98797 05766 GREGG VANGUILDER 60.00 98798 05766 ANN CERVANTES 40.00 98799 05766 KELLY DEHN 40.00 98800 05766 ROBERT DEHN 40.00 98801 05766 GEORGE GALLAGHER 40.00 Check Register City of Maplewood 12/20/2016 Date Vendor 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT G1, Attachments Packet Page Number 27 of 189 98802 05766 JOHN WILKE 40.00 98803 05766 MARIAN COTTLES 20.00 98804 05766 STEVE HALL 20.00 98805 05766 ROB SUTHERLAND 15.39 98806 05767 JOHN BAETZOLD 520.00 98807 05767 JAMES CARLSON 374.37 98808 05767 ANNE CARLSON 300.00 98809 05767 ROGER DAWSON 260.00 98810 05767 JEN MISGEN 260.00 98811 05767 ROXANNE WALT 245.40 98812 05767 RODNEY JOHNSON 242.59 98813 05767 MARK MISGEN 240.00 98814 05767 LORI BORGESON 220.00 98815 05767 LILLIAN JOHNSON 220.00 98816 05767 MICHAEL WALT 220.00 98817 05767 SANDRA CREAGER 205.58 98818 05767 ROBERT CREAGER 200.00 98819 05767 GREGORY FLORIN 200.00 98820 05767 JOLYN FLORIN 200.00 98821 05767 CHARLES NELSON 200.00 98822 05767 ROXANNE VIDGER 200.00 98823 05767 CYNDY BONN 180.00 98824 05767 MARK BONN 180.00 98825 05767 ANNE BOOK 180.00 98826 05767 DAVID BOOK 180.00 98827 05767 SUE LIUKONEN 180.00 98828 05767 THOMAS MELTON 180.00 98829 05767 LYNN MUNSON 180.00 98830 05767 MOHAMED ALI 160.00 98831 05767 THOMAS ACCIARI 160.00 98832 05767 BRETT BELISLE 160.00 98833 05767 LARRY CARSON 160.00 98834 05767 SHIH-HUNG CHOU 160.00 98835 05767 MARY HARRIS 160.00 98836 05767 DEAN STRAND 160.00 98837 05767 PETER WICKERT 160.00 98838 05767 DIPANKAR GHOSH 140.00 98839 05767 JANET HOHENSTEIN 140.00 98840 05767 FRED KOERSCHNER 140.00 98841 05767 DAN MUNSON 140.00 98842 05767 NICOLE PIERCE 140.00 98843 05767 CECILIA RANKIN 140.00 98844 05767 SHARMISTHA RAY 140.00 98845 05767 KENNETH CAMPBELL 120.00 98846 05767 MOLLY CHURCHICH 120.00 98847 05767 KENNETH JAROSCH 120.00 98848 05767 WILLIAM LYNCH 120.00 98849 05767 JEANNE ROBBINS 120.00 98850 05767 LINDA WAINIO 120.00 98851 05767 JUDITH FISHCER 100.00 98852 05767 KATHERINE GREEN 100.00 98853 05767 KEVIN GREEN 100.00 98854 05767 KENNETH LEWIS 100.00 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 BLUE CROSS INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT G1, Attachments Packet Page Number 28 of 189 98855 05767 VIOLA LEWIS 100.00 98856 05767 RICHARD LOBEJKO 100.00 98857 05767 JAMES ROBBINS 100.00 98858 05767 TERRIE WATERHOUSE 100.00 98859 05767 JOSEPH WOZNIAK 100.00 98860 05767 JOHN BAUER 80.00 98861 05767 JAMES CURLEY 80.00 98862 05767 CAROLE PFAFF 80.00 98863 05767 LAURA RANUM 80.00 98864 05767 THOMAS SPEICH 80.00 98865 05767 CINDY YORKOVICH 80.00 98866 05767 JESSICA ZIELINSKI 80.00 98867 05767 PAUL BAUDE 60.00 98868 05767 MARY BRADY 60.00 98869 05767 RICHARD BRADY 60.00 98870 05767 THOMAS CAO 60.00 98871 05767 JAMES JANSEN 60.00 98872 05767 ERNEST KENDIG 60.00 98873 05767 KRISTEN LYNCH 60.00 98874 05767 MICHAEL MCCANN 60.00 98875 05767 JANIS NASH 60.00 98876 05767 MICHAEL NASH 60.00 98877 05767 CHESTER REINEMANN 60.00 98878 05767 MARILYN UBEL 60.00 98879 05767 LUKE BREKKE 40.00 98880 05767 SARAH CADE 40.00 98881 05767 GARY HOHENSTEIN 40.00 98882 05767 DEBORAH LEMIRE 40.00 98883 05767 ZINET MOHAMED 40.00 98884 05767 DANA OCHOCKI 40.00 98885 05767 TODD PIERCE 40.00 98886 05767 RICHARD BALDWIN 20.00 98887 05767 SARAH BAUDE 20.00 98888 05767 LEONEL CARDENAS 20.00 98889 05767 CHAD CRONIN 20.00 98890 05767 PATRICIA GRASKE 20.00 98891 05767 GEORGEANN HALL 20.00 98892 05767 JUSTIN HIETALA 20.00 98893 05767 KENNY KING 20.00 98894 05767 ANDREW PENNING 20.00 98895 05767 CATHERINE PENNING 20.00 98896 05767 ROGER STRATTON 20.00 98897 05767 ABBIE ZAKRZEWSKI 20.00 98898 05764 THOMAS SMITH 200.00 98899 05764 CHERYL LIEDER 180.00 98900 05764 RENEE SMITH 180.00 98901 05764 PAUL MAMULA 160.00 98902 05764 JEAN JANSEN 120.00 98903 05764 JEFF KAUFMANN 100.00 98904 05764 JUDY RAPHEAL 60.00 98905 05764 TIMOTHY WALL 60.00 98906 05764 PEGGY KNOWLES 40.00 98907 05764 PADAO VANG 40.00 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 MEDICA INSURANCE PAYOUT REFUND 12/22/2016 MEDICA INSURANCE PAYOUT REFUND 12/22/2016 MEDICA INSURANCE PAYOUT REFUND 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 HEALTHPARTNER INSURANCE PAYOUT 12/22/2016 MEDICA INSURANCE PAYOUT REFUND 12/22/2016 MEDICA INSURANCE PAYOUT REFUND 12/22/2016 MEDICA INSURANCE PAYOUT REFUND 12/22/2016 MEDICA INSURANCE PAYOUT REFUND 12/22/2016 MEDICA INSURANCE PAYOUT REFUND 12/22/2016 MEDICA INSURANCE PAYOUT REFUND 12/22/2016 MEDICA INSURANCE PAYOUT REFUND G1, Attachments Packet Page Number 29 of 189 98908 05764 WILLIAM VOIGT 40.00 98909 05764 TODD GRUENHAGEN 20.00 98910 05764 BRIAN WILLIAMS 20.00 98911 05765 BRENDA OPHEIM 180.00 98912 05765 JAMES HENNECK 20.00 12/22/2016 PREFERRED ONE INSURANCE PAYOUT 12/22/2016 PREFERRED ONE INSURANCE PAYOUT 18,931.11156Checks in this report. 12/22/2016 MEDICA INSURANCE PAYOUT REFUND 12/22/2016 MEDICA INSURANCE PAYOUT REFUND 12/22/2016 MEDICA INSURANCE PAYOUT REFUND G1, Attachments Packet Page Number 30 of 189 Settlement Date Payee Description Amount 12/7/2016 Delta Dental Dental Premium 3,139.68 12/12/2016 MN State Treasurer Drivers License/Deputy Registrar 114,685.60 12/13/2016 MN State Treasurer Drivers License/Deputy Registrar 35,749.07 12/14/2016 MN State Treasurer Drivers License/Deputy Registrar 39,932.89 12/15/2016 MN State Treasurer Drivers License/Deputy Registrar 56,443.28 12/15/2016 VANCO Billing fee 75.85 12/15/2016 MN Dept of Revenue Sales Tax Audit 9,593.57 12/16/2016 MN State Treasurer Drivers License/Deputy Registrar 39,240.64 12/16/2016 MN Dept of Natural Resources DNR electronic licenses 1,112.50 12/16/2016 US Bank VISA One Card*Purchasing card items 33,315.25 12/16/2016 ICMA (Vantagepointe)Deferred Compensation 3,441.00 336,729.33 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 31 of 189 Transaction Date Posting Date Merchant Name Transaction Amount Name 12/08/2016 12/09/2016 MILLS FLEET FARM 2700 $19.66 DAVE ADAMS 11/30/2016 12/02/2016 OFFICE DEPOT #1090 $70.99 REGAN BEGGS 12/07/2016 12/08/2016 GENERAL CREDIT FORMS INC $95.40 REGAN BEGGS 11/30/2016 12/02/2016 IMAGE 360 $59.89 CHAD BERGO 12/02/2016 12/05/2016 DROPBOX*BZVTMFN4NHWZ $750.00 CHAD BERGO 12/08/2016 12/09/2016 PAYPAL *WONDERCOSTU $70.50 CHAD BERGO 12/08/2016 12/09/2016 PAYPAL *ENGRAVINGAW $133.51 CHAD BERGO 11/25/2016 11/28/2016 TARAN TACTICAL INNOVATION $449.90 BRIAN BIERDEMAN 11/27/2016 11/28/2016 AMAZON MKTPLACE PMTS $29.97 BRIAN BIERDEMAN 12/08/2016 12/09/2016 GANDER MOUNTAIN $171.40 BRIAN BIERDEMAN 12/07/2016 12/07/2016 ACORN NATURALISTS $108.90 OAKLEY BIESANZ 12/07/2016 12/08/2016 U OF M PARKING $11.00 OAKLEY BIESANZ 12/01/2016 12/05/2016 RED WING SHOE #727 $165.74 JASON BRASH 11/29/2016 11/30/2016 HENRIKSEN ACE HDWE $8.53 NEIL BRENEMAN 11/30/2016 12/01/2016 FACEBK AMCZ292GN2 $30.00 NEIL BRENEMAN 12/06/2016 12/07/2016 GANDER MOUNTAIN $184.26 TROY BRINK 12/07/2016 12/08/2016 TRI-STATE BOBCAT $63.52 TROY BRINK 12/08/2016 12/09/2016 BATTERIES PLUS #31 $118.40 TROY BRINK 12/07/2016 12/09/2016 NAPA STORE 3279016 $118.72 BRENT BUCKLEY 11/28/2016 11/30/2016 MENARDS MAPLEWOOD MN $15.75 SCOTT CHRISTENSON 11/30/2016 12/01/2016 BATTERIES PLUS #31 $33.82 SCOTT CHRISTENSON 12/01/2016 12/05/2016 THE HOME DEPOT #2801 $39.72 SCOTT CHRISTENSON 12/02/2016 12/05/2016 MR APPLIANCE $267.89 SCOTT CHRISTENSON 12/02/2016 12/05/2016 CUMMINS NPOWER LLC $502.36 SCOTT CHRISTENSON 12/02/2016 12/05/2016 CUMMINS NPOWER LLC $426.08 SCOTT CHRISTENSON 12/02/2016 12/05/2016 CUMMINS NPOWER LLC $510.58 SCOTT CHRISTENSON 12/02/2016 12/05/2016 WW GRAINGER $107.80 SCOTT CHRISTENSON 12/07/2016 12/08/2016 BREDEMUS HARDWARE CO INC $194.00 SCOTT CHRISTENSON 11/29/2016 12/01/2016 KOWALSKI'S WHT $29.53 MELINDA COLEMAN 11/28/2016 11/30/2016 HK GRAND GRILL AMERICANA $124.36 KERRY CROTTY 11/30/2016 12/02/2016 MENARDS MAPLEWOOD MN $16.06 JOHN DUCHARME 08/30/2016 11/30/2016 LEUPOLD & STEVENS INC $645.00 MICHAEL DUGAS 12/02/2016 12/05/2016 RED WING SHOE #727 $200.00 DOUG EDGE 12/07/2016 12/09/2016 NAPA STORE 3279016 $22.45 DOUG EDGE 11/30/2016 12/02/2016 BOUND TREE MEDICAL LLC $461.87 PAUL E EVERSON 11/28/2016 11/29/2016 HYDROCAD SOFTWARE $264.00 MYCHAL FOWLDS 11/28/2016 11/29/2016 VSN*DOTGOVREGISTRATION $125.00 MYCHAL FOWLDS 12/06/2016 12/07/2016 VZWRLSS*APOCC VISB $7,397.84 MYCHAL FOWLDS 11/30/2016 12/02/2016 SHI INTERNATIONAL CORP ($83.01)NICK FRANZEN 12/06/2016 12/07/2016 BEST BUY MHT 00000158 $80.34 NICK FRANZEN 12/06/2016 12/07/2016 NATIONAL CAMERA EXCHANGE $17.08 VIRGINIA GAYNOR 11/29/2016 11/30/2016 VIKING INDUSTRIAL CENTER $196.77 MARK HAAG 12/02/2016 12/05/2016 DISCOUNT STEEL -MN $92.34 MARK HAAG 12/02/2016 12/05/2016 DISCOUNT STEEL -MN $239.72 MARK HAAG 12/06/2016 12/07/2016 MILLS FLEET FARM 2700 $42.42 MARK HAAG 12/07/2016 12/09/2016 THE HOME DEPOT #2801 $4.15 MARK HAAG 12/01/2016 12/05/2016 THE HOME DEPOT #2801 $42.00 MILES HAMRE 11/30/2016 12/02/2016 NORTHERN TOOL EQUIP-MN $99.99 TAMARA HAYS 12/01/2016 12/05/2016 THE HOME DEPOT #2801 $8.45 TAMARA HAYS 12/01/2016 12/05/2016 ROCKLER 013 $22.99 TAMARA HAYS 11/30/2016 12/01/2016 HENRIKSEN ACE HDWE $15.48 GARY HINNENKAMP 12/06/2016 12/07/2016 HENRIKSEN ACE HDWE $3.74 TIMOTHY HOFMEISTER 12/06/2016 12/07/2016 BLUE RIBBON BAIT #1 ($10.47)ANN HUTCHINSON 12/06/2016 12/07/2016 BLUE RIBBON BAIT #1 ($10.47)ANN HUTCHINSON 12/06/2016 12/07/2016 BLUE RIBBON BAIT #1 ($10.47)ANN HUTCHINSON G1, Attachments Packet Page Number 32 of 189 12/06/2016 12/07/2016 BLUE RIBBON BAIT #1 $10.47 ANN HUTCHINSON 12/06/2016 12/07/2016 BLUE RIBBON BAIT #1 $10.47 ANN HUTCHINSON 12/06/2016 12/07/2016 BLUE RIBBON BAIT #1 $10.47 ANN HUTCHINSON 11/30/2016 12/01/2016 DALCO ENTERPRISES $888.96 DAVID JAHN 12/08/2016 12/09/2016 FIREHOUSE SUBS #60 $113.84 JUSTIN JAMES 12/03/2016 12/05/2016 TARGET.COM *$71.24 MEGHAN JANASZAK 12/05/2016 12/06/2016 TARGET 00009316 ($35.62)MEGHAN JANASZAK 12/05/2016 12/07/2016 OFFICE DEPOT #1090 $127.91 MEGHAN JANASZAK 12/05/2016 12/07/2016 OFFICE DEPOT #1105 $2.59 MEGHAN JANASZAK 12/05/2016 12/07/2016 OFFICE DEPOT #1090 $90.13 ELIZABETH JOHNSON 12/02/2016 12/05/2016 SAFELITE ONLINE PAYMENTS $221.33 KEVIN JOHNSON 11/28/2016 11/29/2016 PANERA BREAD #601305 $104.93 LOIS KNUTSON 11/28/2016 11/30/2016 OFFICE DEPOT #1090 $145.25 LOIS KNUTSON 12/01/2016 12/02/2016 EB HOLIDAY LUNCHEON A $65.00 LOIS KNUTSON 12/02/2016 12/05/2016 ST PAUL AREA CHAMBER OF C $450.00 LOIS KNUTSON 12/07/2016 12/09/2016 SHRED-IT OMAHA $106.70 LOIS KNUTSON 11/29/2016 12/01/2016 VALLEY TROPHY $34.70 NICHOLAS KREKELER 12/05/2016 12/06/2016 THOMSON WEST*TCD $385.00 DAVID KVAM 12/07/2016 12/08/2016 FEDEXOFFICE 00006171 $69.89 CHING LO 11/28/2016 11/29/2016 BEST BUY MHT 00000109 $179.96 STEVE LUKIN 11/30/2016 12/02/2016 MENARDS MAPLEWOOD MN $8.83 STEVE LUKIN 11/30/2016 12/02/2016 MENARDS MAPLEWOOD MN $12.81 STEVE LUKIN 12/02/2016 12/02/2016 AIRGASS NORTH $30.40 STEVE LUKIN 12/02/2016 12/02/2016 COMCAST CABLE COMM $2.27 STEVE LUKIN 12/05/2016 12/06/2016 AIRGASS NORTH $72.49 STEVE LUKIN 12/05/2016 12/06/2016 AIRGASS NORTH $257.58 STEVE LUKIN 11/29/2016 11/30/2016 ADVANCED GRAPHIX INC $500.00 MICHAEL MONDOR 12/06/2016 12/07/2016 MILLS FLEET FARM 2700 $30.77 JOHN NAUGHTON 12/01/2016 12/02/2016 HENRIKSEN ACE HDWE ($11.86)RICHARD NORDQUIST 12/01/2016 12/02/2016 HENRIKSEN ACE HDWE $11.86 RICHARD NORDQUIST 12/08/2016 12/09/2016 COVERT TRACK GROUP INC $57.00 MICHAEL NYE 11/28/2016 11/29/2016 AN FORD WHITE BEAR LAK ($1,106.17)STEVEN PRIEM 11/28/2016 11/29/2016 POMP'S TIRE #021 $549.56 STEVEN PRIEM 11/28/2016 11/29/2016 POMP'S TIRE #021 $194.90 STEVEN PRIEM 11/28/2016 11/29/2016 POMP'S TIRE #021 $194.90 STEVEN PRIEM 11/28/2016 11/29/2016 AUTO PLUS-LITTLE CANADA $27.36 STEVEN PRIEM 11/28/2016 11/29/2016 AUTO PLUS-LITTLE CANADA $82.95 STEVEN PRIEM 11/28/2016 11/29/2016 AN FORD WHITE BEAR LAK $72.84 STEVEN PRIEM 11/30/2016 12/01/2016 POMP'S TIRE #021 $914.72 STEVEN PRIEM 11/30/2016 12/01/2016 AUTO PLUS-LITTLE CANADA $88.02 STEVEN PRIEM 12/01/2016 12/02/2016 FACTORY MOTOR PARTS #19 $11.39 STEVEN PRIEM 12/01/2016 12/02/2016 AN FORD WHITE BEAR LAK $123.53 STEVEN PRIEM 12/01/2016 12/02/2016 BROCK WHITE 425 $122.43 STEVEN PRIEM 12/01/2016 12/02/2016 TRI-STATE BOBCAT $184.44 STEVEN PRIEM 12/01/2016 12/05/2016 EVEREST EMERGENCY VEHICLE $185.55 STEVEN PRIEM 12/02/2016 12/05/2016 AUTO PLUS-LITTLE CANADA ($77.95)STEVEN PRIEM 12/02/2016 12/05/2016 AUTO PLUS-LITTLE CANADA $165.12 STEVEN PRIEM 12/06/2016 12/07/2016 AUTO PLUS-LITTLE CANADA $9.60 STEVEN PRIEM 12/06/2016 12/07/2016 SHARROW LIFTING PRODUCTS $161.29 STEVEN PRIEM 12/06/2016 12/08/2016 METRO PRODUCTS INC $41.42 STEVEN PRIEM 12/06/2016 12/08/2016 METRO PRODUCTS INC $214.86 STEVEN PRIEM 12/07/2016 12/08/2016 POMP'S TIRE #021 ($28.95)STEVEN PRIEM 12/07/2016 12/08/2016 POMP'S TIRE #021 $1,240.20 STEVEN PRIEM 12/07/2016 12/08/2016 DELEGARD TOOL COMPANY $8.13 STEVEN PRIEM 12/07/2016 12/08/2016 AUTO PLUS-LITTLE CANADA $77.95 STEVEN PRIEM 12/07/2016 12/08/2016 TRI-STATE BOBCAT $14.67 STEVEN PRIEM G1, Attachments Packet Page Number 33 of 189 12/08/2016 12/09/2016 FASTENAL COMPANY01 $0.64 STEVEN PRIEM 12/08/2016 12/09/2016 FACTORY MOTOR PARTS #19 $4.84 STEVEN PRIEM 12/08/2016 12/09/2016 AUTO PLUS-LITTLE CANADA $140.46 STEVEN PRIEM 12/08/2016 12/09/2016 FORCE AMERICA DISTRIBUTIN $292.40 STEVEN PRIEM 12/08/2016 12/09/2016 TRUCK UTILITIES INC ST PA $139.46 STEVEN PRIEM 11/30/2016 12/02/2016 TCB MARKETING $486.00 TERRIE RAMEAUX 12/06/2016 12/08/2016 MINNESOTA OCCUPATIONAL HE $152.20 TERRIE RAMEAUX 12/07/2016 12/08/2016 MICHAELS STORES 2744 $49.83 AUDRA ROBBINS 12/08/2016 12/09/2016 CUB FOODS #1599 $58.06 AUDRA ROBBINS 12/06/2016 12/08/2016 SAFE-FAST(MW)$175.04 ROBERT RUNNING 12/01/2016 12/02/2016 LILLIE SUBURBAN NEWSPAPER $79.75 DEB SCHMIDT 12/02/2016 12/05/2016 OFFICE DEPOT #1090 ($53.59)DEB SCHMIDT 11/28/2016 11/29/2016 UNIFORMS UNLIMITED INC.$131.88 PAUL SCHNELL 12/02/2016 12/02/2016 AMAZON MKTPLACE PMTS $56.99 PAUL SCHNELL 12/05/2016 12/07/2016 STORCHAK CLEANERS $8.13 PAUL SCHNELL 12/05/2016 12/07/2016 STORCHAK CLEANERS $21.91 PAUL SCHNELL 12/07/2016 12/08/2016 IN *ENCOMPASS TELEMATICS,$676.00 PAUL SCHNELL 11/29/2016 12/01/2016 SPOK INC $32.17 SCOTT SCHULTZ 12/08/2016 12/09/2016 G&K SERVICES AR $869.40 SCOTT SCHULTZ 11/24/2016 11/28/2016 RADIO1033.COM $525.00 MICHAEL SHORTREED 12/02/2016 12/05/2016 UNIFORMS UNLIMITED INC.$3,670.76 MICHAEL SHORTREED 12/02/2016 12/05/2016 UNIFORMS UNLIMITED INC.$196.48 MICHAEL SHORTREED 12/05/2016 12/06/2016 AN FORD WHITE BEAR LAK $801.80 MICHAEL SHORTREED 12/07/2016 12/09/2016 MINNESOTA CHIEFS OF POLIC $130.00 MICHAEL SHORTREED 12/02/2016 12/05/2016 OFFICE DEPOT #1090 $182.60 ANDREA SINDT 12/02/2016 12/02/2016 U OF M CONTLEARNING $220.00 DAVID SWAN 12/02/2016 12/02/2016 U OF M CONTLEARNING $220.00 DAVID SWAN 12/06/2016 12/07/2016 RED WING SHOE #727 $101.99 DAVID SWAN 12/02/2016 12/02/2016 U OF M CONTLEARNING $110.00 CHRIS SWANSON 12/07/2016 12/08/2016 REPUBLIC SERVICES TRASH $1,035.20 CHRIS SWANSON 12/07/2016 12/09/2016 RED WING SHOE #727 $200.00 TODD TEVLIN 12/04/2016 12/05/2016 NWF*NATL WILDLIFE FED $25.00 KAREN WACHAL 11/29/2016 11/30/2016 EB OPEN SOURCE INTELL $100.00 TAMMY WYLIE 11/30/2016 11/30/2016 ULINE *SHIP SUPPLIES $163.91 TAMMY WYLIE 12/08/2016 12/09/2016 FEDEX 784903881479 $14.16 TAMMY WYLIE 12/08/2016 12/09/2016 FEDEX 880134931884 $3.20 TAMMY WYLIE $33,315.25 G1, Attachments Packet Page Number 34 of 189 Check Description Amount 98913 05324 RETAINER FEE - NOV & DEC 2016 1,000.00 98914 05114 PROJ 16-25 STERLING ST BRIDGE 3,172.50 05114 PROJ 16-14 LIFT STATION 6 MOD 735.00 98915 02149 MARKETING & ADVERTISING - DEC 4,000.00 98916 00519 REPAIR CCTV CAMERA TRACTOR 905.45 98917 00687 REMOVE TREE APPLEWOOD PRESERVE 1,350.00 98918 02728 PROJ 14-01 PROF SRVS THRU 11/30 1,499.00 98919 00393 MONTHLY SURTAX - NOV 1230352016 3,033.65 98920 05353 CONTRACT GASOLINE - DECEMBER 9,251.62 05353 CONTRACT DIESEL - NOVEMBER 5,919.72 98921 00985 WASTEWATER - DECEMBER 253,253.08 98922 04316 AUTO PAWN SYSTEM - NOVEMBER 744.30 98923 01202 GREETING CARDS FOR COMMISSIONS 204.22 98924 01546 SHIRTS FOR SPORTS CLINIC 205.00 98925 05488 PREMIUM - LIFE,LTD,STD - DECEMBER 7,495.43 98926 05305 CONTRACT 500-0371083 439.79 05305 CONTRACT 500-0371999 439.78 05305 CONTRACT 500-0380041 104.73 05305 CONTRACT 500-0395052 100.01 05305 CONTRACT 500-0395065 64.15 05305 CONTRACT 500-0373496 64.15 98927 04127 NAME TAGS 15.22 98928 05769 REPAIR MEDIC 321 287.35 05769 REPAIR MEDIC 331 284.07 98929 04047 THEATRE RENTAL FOR DANCE RECITAL 200.00 98930 01869 VOLLEYBALL REFEREE 11/14 - 12/21 243.00 98931 01865 ASSIGNMENTS 2ND HALF FALL V-BALL 570.00 98932 05639 FIRE DEPT PAR TAGS 26.90 98933 05591 VOLLEYBALL REFEREE 11/14 - 12/21 216.00 98934 01871 VOLLEYBALL REFEREE 11/14 - 12/21 648.00 98935 00453 YMCA - MCC NEGOTIATION 2016 5,750.00 98936 00003 ESCROW RJM CONST-2625 LARPENTEUR 1,500.00 98937 05770 EQUIP FOR ATHLETIC FIELD PAINTER 3,970.00 98938 05313 ENVELOPES FOR PD 296.63 05313 LETTERHEAD FOR PD 185.00 98939 03538 VOLLEYBALL REFEREE 11/14 - 12/21 459.00 98940 04950 VOLLEYBALL REFEREE 11/14 - 12/21 81.00 98941 02137 ATTORNEY FEES - NOVEMBER 11,298.60 98942 00532 HR ATTORNEY FEE LABOR REL-NOV 11,198.28 98943 00935 2016 FIRE AID 230,346.66 98944 01175 MONTHLY UTILITIES - NOVEMBER 3,378.53 01175 FIBER OPTIC ACCESS CHG - DECEMBER 1,000.00 98945 00001 REFUND K RAMOS - TRANS MEDIC 471.35 98946 00001 REFUND K WARNER - VOLLEYBALL 345.00 98947 00001 MW WINE CELLAR-DUPLICATE CHECKS 200.00 98948 01225 HOSE & FITINGS FOR ICE RICK MAINT 1,092.00 98949 05670 CONSULTING SERVICES FOR FIRE DEPT 1,169.68 98950 01261 CARDIAC MONITOR 176,022.72 01261 CARDIAC MONITOR-LIFENET ASSET 1,233.60 98951 01270 SUPPORT FOR FOLDING & POSTAGE MACH 3,795.00 98952 01359 VEHICLE WASHES - NOVEMBER 44.84 98953 04432 VOLLEYBALL REFEREE 11/14 - 12/21 297.00 98954 02001 PHONE SERVICE - NOVEMBER 2,859.49 98955 05120 VOLLEYBALL REFEREE 11/14 - 12/21 297.00 98956 01522 PAPER CITATIONS 151.60 Check Register City of Maplewood 12/22/2016 Date Vendor 12/27/2016 CHRISTIE BERNARDY 12/27/2016 FLEXIBLE PIPE TOOL CO. 12/27/2016 HUGO'S TREE CARE INC 12/27/2016 KIMLEY-HORN & ASSOCIATES INC 12/27/2016 BOLTON & MENK, INC. 12/27/2016 BOLTON & MENK, INC. 12/27/2016 HEIDI CAREY 12/27/2016 METROPOLITAN COUNCIL 12/27/2016 CITY OF MINNEAPOLIS RECEIVABLES 12/27/2016 NYSTROM PUBLISHING CO INC 12/27/2016 MN DEPT OF LABOR & INDUSTRY 12/27/2016 MANSFIELD OIL CO 12/27/2016 MANSFIELD OIL CO 12/27/2016 TOSHIBA FINANCIAL SERVICES (1) 12/27/2016 TOSHIBA FINANCIAL SERVICES (1) 12/27/2016 TOSHIBA FINANCIAL SERVICES (1) 12/27/2016 SUBURBAN SPORTSWEAR 12/27/2016 SUN LIFE FINANCIAL 12/27/2016 TOSHIBA FINANCIAL SERVICES (1) 12/27/2016 ACROSS TOWN AUTO GLASS 12/27/2016 ACROSS TOWN AUTO GLASS 12/27/2016 ASHLAND PRODUCTIONS 12/27/2016 TOSHIBA FINANCIAL SERVICES (1) 12/27/2016 TOSHIBA FINANCIAL SERVICES (1) 12/27/2016 A E SIGN SYSTEMS 12/27/2016 ROBERT COLEMAN SR 12/27/2016 KENNETH COOPER 12/27/2016 EHLERS & ASSOCIATES, INC. 12/27/2016 DALE BOETTCHER 12/27/2016 DON BOWMAN 12/27/2016 COLBERT ENGRAVING & TROPHIES 12/27/2016 GRAPHIC DESIGN, INC. 12/27/2016 PATRICK JAMES HUBBARD 12/27/2016 JERRY JOHNSON 12/27/2016 ESCROW REFUND 12/27/2016 FROST INC. 12/27/2016 GRAPHIC DESIGN, INC. 12/27/2016 CITY OF NORTH ST PAUL 12/27/2016 CITY OF NORTH ST PAUL 12/27/2016 ONE TIME VENDOR 12/27/2016 KENNEDY & GRAVEN CHARTERED 12/27/2016 MADDEN GALANTER HANSEN, LLP 12/27/2016 MAPLEWOOD FIRE FIGHTERS RELIEF 12/27/2016 PETERSON COUNSELING/CONSULTING 12/27/2016 PHYSIO-CONTROL, INC. 12/27/2016 PHYSIO-CONTROL, INC. 12/27/2016 ONE TIME VENDOR 12/27/2016 ONE TIME VENDOR 12/27/2016 OSWALD HOSE & ADAPTERS 12/27/2016 CITY OF ROSEVILLE 12/27/2016 RICH SCHELL 12/27/2016 STATE OF MINNESOTA 12/27/2016 PITNEY BOWES INC 12/27/2016 REGAL AUTO WASH BILLING 12/27/2016 EUGENE E. RICHARDSON G1, Attachments Packet Page Number 35 of 189 98957 01538 TRAINING UNIT/DEPT EQUIP 9,454.57 98958 04207 NEW POWER LOAD COTS 60,648.12 98959 01578 SAFETY GLOVES & SHOP TOWELS-PW 1,136.00 01578 POP UP TOWELS FOR MECHANICS SHOP 178.00 98960 01669 FORFEITED VEHICLE TOWING - NOV 130.00 01669 FORFEITED VEHICLE TOWING - NOV 100.00 98961 01872 VOLLEYBALL REFEREE 11/14 - 12/21 81.00 98962 02159 PRIVATE SWIM - NOVEMBER 2,921.00 98963 05755 VOLLEYBALL REFEREE 11/14 - 12/21 368.00 98964 05771 VOLLEYBALL REFEREE 11/14 - 12/21 297.00 12/27/2016 T R F SUPPLY CO. 12/27/2016 TWIN CITIES TRANSPORT & 12/27/2016 TWIN CITIES TRANSPORT & 12/27/2016 STREICHER'S 12/27/2016 STRYKER SALES CORP. 12/27/2016 T R F SUPPLY CO. 12/27/2016 PETER ZWACH 829,228.7952Checks in this report. 12/27/2016 MARK WEBER 12/27/2016 WHITE BEAR AREA YMCA 12/27/2016 JOANN WILSON G1, Attachments Packet Page Number 36 of 189 Settlement Date Payee Description Amount 12/19/2016 MN State Treasurer Drivers License/Deputy Registrar 51,189.01 12/19/2016 U.S. Treasurer Federal Payroll Tax 96,101.13 12/19/2016 P.E.R.A.P.E.R.A.100,736.98 12/19/2016 Empower - State Plan Deferred Compensation 28,112.00 12/19/2016 MN State Treasurer State Payroll Tax 20,702.70 12/19/2016 Labor Unions Union Dues 1,360.48 12/19/2016 MidAmerica - ING HRA Flex plan 21,408.42 12/20/2016 MN State Treasurer Drivers License/Deputy Registrar 18,990.76 12/21/2016 MN State Treasurer Drivers License/Deputy Registrar 54,472.25 12/21/2016 MN Dept of Revenue Sales Tax 1,401.00 12/21/2016 MN Dept of Revenue Fuel Tax 464.55 12/21/2016 Delta Dental Dental Premium 3,136.32 12/22/2016 MN State Treasurer Drivers License/Deputy Registrar 11,034.22 12/22/2016 Pitney Bowes Postage 2,000.00 12/23/2016 MN State Treasurer Drivers License/Deputy Registrar 80,710.50 12/23/2016 MN Dept of Natural Resources DNR electronic licenses 4,196.50 12/23/2016 Optum Health DCRP & Flex plan payments 562.73 496,579.55 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 37 of 189 Check Description Amount 98966 05114 GIS ASSSISTANCE - NEW PROJECTS 2,450.00 98967 01160 BRACKETS FOR SIGN INSTALLATIONS 791.38 98968 01819 LOCAL PHONE SERVICE 11/15 - 12/14 720.21 98969 01574 VARIOUS BITUMINOUS MATERIALS~155.00 98970 04845 RECYCLING FEE - NOVEMBER 42,831.25 98971 01190 ELECTRIC & GAS UTILITY 15,508.85 01190 ELECTRIC & GAS UTILITY 12,113.39 01190 ELECTRIC & GAS UTILITY 1,369.61 01190 ELECTRIC UTILITY 976.85 01190 GAS UTILITY 895.30 01190 ELECTRIC UTILITY 161.11 01190 GAS UTILITY 157.56 01190 ELECTRIC UTILITY 60.05 01190 ELECTRIC UTILITY 16.16 01190 ELECTRIC UTILITY 15.62 01190 ELECTRIC UTILITY 15.27 98972 05369 ULTRA CLEAN SRVS - CITY HALL/PARKS 555.96 05369 CLEANING SUPPLIES - CITY HALL 92.24 05369 CLEANING SUPPLIES - PARK MAINT 46.16 98973 00003 HILL MURRAY 2625 LARPENTEUR AVE 17,694.55 98974 00003 S METRO HUMAN SRVS 1096 GERVAIS 9,797.53 98975 00003 MURNANE CONLIN WHITE 1180 HWY 36 571.61 98976 00003 ESCROW ABELARD 705 CENTURY AVE N 530.73 98977 05379 FACILITATION OF USE OF FORCE GROUP 1,675.00 98978 04123 CHARITABLE GAMBLING 1,280.00 98979 03357 ESCROW RELEASE 2515 MAPLEWOOD DR 2,239.70 98980 00827 CLAIM DEDUCTIBLE C0030115 (13/14)3,088.60 98981 04029 ESCROW RELEASE 2920 WHITE BEAR AVE 5,454.11 98982 04507 PROJ 15-19 PROF SRVS 11/1 - 11/30 1,280.75 04507 PROJ 15-11 PROF SRVS 11/1 - 11/30 231.25 98983 00001 K SOMMERS-EASEMENT ACQUISTION 3,286.50 98984 00001 D MENCKE EASEMENT ACQUISTION 3,286.50 98985 00001 T FIX - ENERGY CHALLENGE AUDIT 60.00 98986 01261 CARDIAC MONITOR SEAT LICENSE 2,100.00 98987 05667 WALL PACK EM BACKUP - CITY HALL 565.00 98988 02001 PHONE SERVICE - DECEMBER 2,859.49 98989 01418 CONCESSIONS 304.66 98990 05772 REPAIR ALARM MCC 579.00 98991 04256 MICROSOFT OFFICE STANDARD 2016 40,718.00 98992 01510 PIONEER PRESS FOR 1902 BUILDING 376.40 98993 01836 2 TON A/C ASPHALT 110.54 98994 01550 ELECTRICAL INSPECTIONS - OCT/NOV 5,433.80 98995 01578 WINTER SAFETY GLOVES & TOWELS 958.00 98996 01649 60" V-PLOW FOR SIDEWALK SNOW 1,960.50 98997 02840 ESCROW RELEASE 1320 CO RD D 1,702.05 12/30/2016 BOLTON & MENK, INC. Check Register City of Maplewood 12/29/2016 Date Vendor 12/30/2016 NEWMAN TRAFFIC SIGNS 12/30/2016 PAETEC 12/30/2016 T A SCHIFSKY & SONS, INC 12/30/2016 TENNIS SANITATION LLC 12/30/2016 XCEL ENERGY 12/30/2016 XCEL ENERGY 12/30/2016 XCEL ENERGY 12/30/2016 XCEL ENERGY 12/30/2016 XCEL ENERGY 12/30/2016 XCEL ENERGY 12/30/2016 XCEL ENERGY 12/30/2016 XCEL ENERGY 12/30/2016 XCEL ENERGY 12/30/2016 XCEL ENERGY 12/30/2016 XCEL ENERGY 12/30/2016 CINTAS CORPORATION #470 12/30/2016 CINTAS CORPORATION #470 12/30/2016 CINTAS CORPORATION #470 12/30/2016 ESCROW REFUND 12/30/2016 ESCROW REFUND 12/30/2016 ESCROW REFUND 12/30/2016 ESCROW REFUND 12/30/2016 ETHICAL LEADERS IN ACTION, LLC 12/30/2016 FRIENDS OF MAPLEWOOD NATURE 12/30/2016 JB REALTY CO OF ST PAUL INC 12/30/2016 L M C I T 12/30/2016 MEER CONSTRUCTION, INC. 12/30/2016 NORTHERN TECHNOLOGIES, LLC 12/30/2016 NORTHERN TECHNOLOGIES, LLC 12/30/2016 ONE TIME VENDOR 12/30/2016 ONE TIME VENDOR 12/30/2016 ONE TIME VENDOR 12/30/2016 PHYSIO-CONTROL, INC. 12/30/2016 PROTEK LIGHTING SOLUTIONS LLC 12/30/2016 CITY OF ROSEVILLE 12/30/2016 SAM'S CLUB DIRECT 12/30/2016 SCHWAB VOLLHABER LUBRATT SRVS 12/30/2016 SHI INTERNATIONAL CORP 12/30/2016 ST PAUL PIONEER PRESS 12/30/2016 ST PAUL, CITY OF 12/30/2016 SUMMIT INSPECTIONS 12/30/2016 T R F SUPPLY CO. 12/30/2016 TRI-STATE BOBCAT, INC. 12/30/2016 XARIS PROPERTIES LLC 187,076.2432Checks in this report. G1, Attachments Packet Page Number 38 of 189 Check Description Amount 98998 00985 WASTEWATER - JANUARY 262,873.85 98999 04848 MONTHLY PREMIUM - JANUARY 294.70 99000 00827 WORK COMP QTR JAN-MAR 2017 127,638.00 00827 INSURANCE PREMIUM JAN-MARCH 2017 58,079.25 99001 00857 LEADERSHIP CONFERENCE - N SLAWIK 225.00 99002 02613 MEMBERSHIP DUES 30.00 99003 03818 MONTHLY PREMIUM - JANUARY 181,233.33 99004 01079 MEMBERSHIP RENEWAL 2017 320.00 01079 MEMBERSHIP RENEWAL 2017-K CROTTY 130.00 01079 MEMBERSHIP RENEWAL 2017 - D KVAM 130.00 99005 05756 PERF MEMBERSHIP 2017 200.00 99006 01338 NOTARY COMMISSION - A ARNOLD 20.00 01/03/2017 LEAGUE OF MINNESOTA CITIES 01/03/2017 MAHCO 01/03/2017 MEDICA 01/03/2017 MN CHIEFS OF POLICE ASSN 01/03/2017 MN CHIEFS OF POLICE ASSN 01/03/2017 MN CHIEFS OF POLICE ASSN 01/03/2017 POLICE EXECUTIVE 01/03/2017 RAMSEY COUNTY-VITAL RECORDS 631,174.13 9 Checks in this report. Check Register City of Maplewood 12/30/2016 Date Vendor 01/03/2017 METROPOLITAN COUNCIL 01/03/2017 AVESIS 01/03/2017 L M C I T 01/03/2017 L M C I T G1, Attachments Packet Page Number 39 of 189 Settlement Date Payee Description Amount 12/27/2016 MN State Treasurer Drivers License/Deputy Registrar 63,302.29 12/28/2016 MN State Treasurer Drivers License/Deputy Registrar 42,566.93 12/29/2016 MN State Treasurer Drivers License/Deputy Registrar 28,397.48 12/29/2016 Delta Dental Dental Premium 2,785.93 12/30/2016 MN State Treasurer Drivers License/Deputy Registrar 53,555.02 12/30/2016 US Bank VISA One Card*Purchasing card items 47,184.69 12/30/2016 Optum Health DCRP & Flex plan payments 196.74 12/30/2016 U.S. Treasurer Federal Payroll Tax 107,625.68 12/30/2016 P.E.R.A.P.E.R.A.103,735.89 12/30/2016 ICMA (Vantagepointe)Deferred Compensation 3,441.00 12/30/2016 MN State Treasurer State Payroll Tax 23,056.19 12/30/2016 Labor Unions Union Dues 3,659.10 12/30/2016 MidAmerica - ING HRA Flex plan 3,899.76 483,406.70 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 40 of 189 Transaction Date Posting Date Merchant Name Transaction Amount Name 12/13/2016 12/14/2016 MILLS FLEET FARM 2700 $35.70 DAVE ADAMS 12/09/2016 12/12/2016 ST PAUL STAMP WORKS INC $61.94 REGAN BEGGS 12/14/2016 12/16/2016 OFFICE DEPOT #1090 $80.53 REGAN BEGGS 12/14/2016 12/16/2016 PAPER PLUS $22.50 REGAN BEGGS 12/15/2016 12/19/2016 OFFICE DEPOT #1090 $7.73 REGAN BEGGS 12/15/2016 12/19/2016 PAPER PLUS $213.00 REGAN BEGGS 12/15/2016 12/19/2016 PAPER PLUS $319.50 REGAN BEGGS 12/15/2016 12/19/2016 PAPER PLUS $745.50 REGAN BEGGS 12/19/2016 12/21/2016 PAKOR, INC.$429.54 REGAN BEGGS 12/20/2016 12/22/2016 OFFICE DEPOT #1090 $57.57 REGAN BEGGS 12/14/2016 12/16/2016 THE HOME DEPOT #2801 $12.75 CHAD BERGO 12/21/2016 12/22/2016 GETTY IMAGES $99.00 CHAD BERGO 12/08/2016 12/12/2016 MISSISSIPPI MARKET - E $35.00 OAKLEY BIESANZ 12/13/2016 12/14/2016 KNOWLAN'S MARKET #2 $13.93 OAKLEY BIESANZ 12/20/2016 12/21/2016 PAYPAL *MNATURALIST $35.00 OAKLEY BIESANZ 12/20/2016 12/22/2016 VOLGISTICS INC $360.00 OAKLEY BIESANZ 12/21/2016 12/22/2016 TANDY LEATHER FACTORY $166.53 OAKLEY BIESANZ 12/19/2016 12/21/2016 DEPARTMENT OF LABOR AND I $80.00 JASON BRASH 12/20/2016 12/21/2016 TARGET 00011858 $13.90 NEIL BRENEMAN 12/08/2016 12/12/2016 MNSCU $727.92 TROY BRINK 12/16/2016 12/19/2016 THE HOME DEPOT #2801 $20.94 TROY BRINK 12/09/2016 12/12/2016 HENRIKSEN ACE HDWE ($5.99)SCOTT CHRISTENSON 12/09/2016 12/12/2016 HENRIKSEN ACE HDWE $34.93 SCOTT CHRISTENSON 12/09/2016 12/12/2016 MIKES LP GAS INC $4.75 SCOTT CHRISTENSON 12/14/2016 12/15/2016 G&K SERVICES AR $542.58 SCOTT CHRISTENSON 12/14/2016 12/15/2016 BREDEMUS HARDWARE CO INC $277.60 SCOTT CHRISTENSON 12/14/2016 12/15/2016 WW GRAINGER $179.35 SCOTT CHRISTENSON 12/15/2016 12/19/2016 THE HOME DEPOT #2801 $32.58 SCOTT CHRISTENSON 12/17/2016 12/19/2016 TRANE SUPPLY-113507 $574.53 SCOTT CHRISTENSON 12/19/2016 12/21/2016 THE HOME DEPOT #2801 $79.96 SCOTT CHRISTENSON 12/20/2016 12/21/2016 TRANE SUPPLY-113507 $649.87 SCOTT CHRISTENSON 12/20/2016 12/21/2016 STATE SUPPLY $123.84 SCOTT CHRISTENSON 12/20/2016 12/21/2016 STATE SUPPLY $35.49 SCOTT CHRISTENSON 12/20/2016 12/22/2016 WEBER AND TROSETH INC $167.95 SCOTT CHRISTENSON 12/20/2016 12/22/2016 WEBER AND TROSETH INC $349.00 SCOTT CHRISTENSON 12/20/2016 12/22/2016 WEBER AND TROSETH INC $58.00 SCOTT CHRISTENSON 12/20/2016 12/22/2016 WEBER AND TROSETH INC $257.00 SCOTT CHRISTENSON 12/20/2016 12/22/2016 WEBER AND TROSETH INC $591.50 SCOTT CHRISTENSON 12/20/2016 12/22/2016 WEBER AND TROSETH INC $567.75 SCOTT CHRISTENSON 12/21/2016 12/22/2016 TRANE SUPPLY-113507 $319.36 SCOTT CHRISTENSON 12/21/2016 12/23/2016 MUSKA ELECTRIC CO.$365.20 SCOTT CHRISTENSON 12/21/2016 12/23/2016 MUSKA ELECTRIC CO.$286.80 SCOTT CHRISTENSON 12/22/2016 12/23/2016 HENRIKSEN ACE HDWE $15.48 SCOTT CHRISTENSON 12/22/2016 12/23/2016 VIKING ELECTRIC-CREDIT DE $77.00 SCOTT CHRISTENSON 12/08/2016 12/12/2016 LITTLE VENETIAN $25.00 KERRY CROTTY 12/16/2016 12/19/2016 ROGUE FITNESS $975.15 KERRY CROTTY 12/09/2016 12/12/2016 MENARDS MAPLEWOOD MN $19.94 DOUG EDGE 12/09/2016 12/12/2016 SITEONE LANDSCAPE S $131.89 DOUG EDGE 12/09/2016 12/12/2016 SITEONE LANDSCAPE S $106.99 DOUG EDGE 12/09/2016 12/12/2016 THE HOME DEPOT #2801 $54.91 DOUG EDGE 12/15/2016 12/19/2016 NEEDELS SUPPLY $138.00 DOUG EDGE 12/15/2016 12/19/2016 MENARDS MAPLEWOOD MN $77.65 DOUG EDGE 12/16/2016 12/19/2016 MENARDS MAPLEWOOD MN $9.42 DOUG EDGE 12/15/2016 12/19/2016 SHRED-IT MINNEAPOLIS $13.00 CHRISTINE EVANS G1, Attachments Packet Page Number 41 of 189 12/20/2016 12/22/2016 BOUND TREE MEDICAL LLC $566.78 PAUL E EVERSON 12/10/2016 12/12/2016 AT&T*BILL PAYMENT $33.25 MYCHAL FOWLDS 12/12/2016 12/13/2016 LOFFLER COMPANIES, INC.$246.91 MYCHAL FOWLDS 12/15/2016 12/15/2016 GRAMMARLY.COM $1,240.00 MYCHAL FOWLDS 12/16/2016 12/16/2016 COMCAST CABLE COMM $4.51 MYCHAL FOWLDS 12/20/2016 12/21/2016 LOFFLER COMPANIES, INC.$122.00 MYCHAL FOWLDS 12/20/2016 12/22/2016 US INTERNET CORP $788.00 MYCHAL FOWLDS 12/21/2016 12/22/2016 NARDINI FIRE EQUIPMENT $1,011.66 MYCHAL FOWLDS 12/22/2016 12/22/2016 COMCAST CABLE COMM $68.95 MYCHAL FOWLDS 12/09/2016 12/12/2016 IDU*INSIGHT PUBLIC SEC $108.40 NICK FRANZEN 12/21/2016 12/22/2016 IDU*INSIGHT PUBLIC SEC $213.22 NICK FRANZEN 12/21/2016 12/23/2016 DATA Q DIRECT $3,495.00 NICK FRANZEN 12/20/2016 12/22/2016 MILLS FLEET FARM 4000 $34.99 CAROLE GERNES 12/13/2016 12/14/2016 AMAZON MKTPLACE PMTS $25.99 ALEX GERONSIN 12/13/2016 12/14/2016 IN *BECKER FIRE & SAFETY $568.85 CLARENCE GERVAIS 12/14/2016 12/15/2016 DPS FIREFIGHTER LICENSING $25.00 CLARENCE GERVAIS 12/16/2016 12/19/2016 HENRIKSEN ACE HDWE $16.00 MARK HAAG 12/16/2016 12/19/2016 VIKING INDUSTRIAL CENTER $354.00 MARK HAAG 12/20/2016 12/21/2016 TRI-STATE BOBCAT $1,350.00 MARK HAAG 12/16/2016 12/19/2016 FRATTALLONES WOODBURY AC $23.98 TAMARA HAYS 12/09/2016 12/12/2016 HENRIKSEN ACE HDWE $6.99 GARY HINNENKAMP 12/22/2016 12/23/2016 HENRIKSEN ACE HDWE $24.32 GARY HINNENKAMP 12/09/2016 12/12/2016 PAYPAL *MNATURALIST $35.00 ANN HUTCHINSON 12/21/2016 12/22/2016 G&K SERVICES AR $193.51 ANN HUTCHINSON 12/12/2016 12/13/2016 DALCO ENTERPRISES $60.95 DAVID JAHN 12/12/2016 12/13/2016 DALCO ENTERPRISES $244.67 DAVID JAHN 12/22/2016 12/23/2016 TARGET 00011858 $22.24 JUSTIN JAMES 12/12/2016 12/13/2016 U OF M CONTLEARNING $155.00 JON JAROSCH 12/12/2016 12/13/2016 RED WING SHOE #727 $178.49 JOE JENSEN 12/16/2016 12/19/2016 SPORTSMANS GUIDE $278.37 KEVIN JOHNSON 12/21/2016 12/22/2016 SPORTSMANS GUIDE $146.64 KEVIN JOHNSON 12/09/2016 12/12/2016 VALLEY TROPHY $32.70 NICHOLAS KREKELER 12/12/2016 12/15/2016 HOLIDAY STNSTORE 3519 $2.35 NICHOLAS KREKELER 12/20/2016 12/21/2016 CUB FOODS #1599 $10.59 NICHOLAS KREKELER 12/20/2016 12/21/2016 STREICHER'S MO $1,065.99 DAVID KVAM 12/21/2016 12/23/2016 MINNESOTA CHIEFS OF POLIC $130.00 DAVID KVAM 12/12/2016 12/14/2016 OFFICE DEPOT #1090 $51.13 CHING LO 12/12/2016 12/14/2016 OFFICE DEPOT #1090 $72.19 CHING LO 12/14/2016 12/16/2016 OFFICEMAX/OFFICE DEPOT616 $54.34 CHING LO 12/20/2016 12/21/2016 OFFICE DEPOT #1090 $18.60 CHING LO 12/20/2016 12/21/2016 REPUBLIC SERVICES TRASH $160.18 STEVE LUKIN 12/09/2016 12/12/2016 EVEREST EMERGENCY VEHICLE $529.18 MICHAEL MONDOR 12/09/2016 12/12/2016 EVEREST EMERGENCY VEHICLE $721.87 MICHAEL MONDOR 12/09/2016 12/12/2016 EVEREST EMERGENCY VEHICLE $282.43 MICHAEL MONDOR 12/09/2016 12/12/2016 EVEREST EMERGENCY VEHICLE $1,143.15 MICHAEL MONDOR 12/09/2016 12/12/2016 EVEREST EMERGENCY VEHICLE $1,932.95 MICHAEL MONDOR 12/09/2016 12/12/2016 EVEREST EMERGENCY VEHICLE $417.72 MICHAEL MONDOR 12/09/2016 12/12/2016 EVEREST EMERGENCY VEHICLE $3,139.01 MICHAEL MONDOR 12/12/2016 12/14/2016 EVEREST EMERGENCY VEHICLE $1,339.04 MICHAEL MONDOR 12/17/2016 12/19/2016 HEALTH CARE LOGISTICS LNC $486.54 MICHAEL MONDOR 12/15/2016 12/16/2016 RED WING SHOE #727 $200.00 JOHN NAUGHTON 12/16/2016 12/19/2016 MILLS FLEET FARM 2700 $47.49 RICHARD NORDQUIST 12/21/2016 12/22/2016 HENRIKSEN ACE HDWE $16.74 RICHARD NORDQUIST 12/09/2016 12/12/2016 MINNESOTA GOVERNMENT FIN $30.00 ELLEN PAULSETH 12/20/2016 12/21/2016 FEDEX 880138958807 $13.92 ROBERT PETERSON G1, Attachments Packet Page Number 42 of 189 12/20/2016 12/21/2016 FEDEX 785065835208 $28.54 ROBERT PETERSON 12/09/2016 12/12/2016 AN FORD WHITE BEAR LAK $46.34 STEVEN PRIEM 12/09/2016 12/12/2016 AN FORD WHITE BEAR LAK $315.72 STEVEN PRIEM 12/09/2016 12/12/2016 TRI-STATE BOBCAT $57.53 STEVEN PRIEM 12/10/2016 12/12/2016 AUTO PLUS-LITTLE CANADA $128.69 STEVEN PRIEM 12/12/2016 12/13/2016 POMP'S TIRE #021 $511.68 STEVEN PRIEM 12/12/2016 12/13/2016 AN FORD WHITE BEAR LAK $13.58 STEVEN PRIEM 12/12/2016 12/13/2016 AN FORD WHITE BEAR LAK $14.10 STEVEN PRIEM 12/12/2016 12/13/2016 LITTLE FALLS MACHINE INC $266.14 STEVEN PRIEM 12/13/2016 12/14/2016 AUTO PLUS-LITTLE CANADA $79.95 STEVEN PRIEM 12/14/2016 12/15/2016 AUTO PLUS-LITTLE CANADA $79.95 STEVEN PRIEM 12/14/2016 12/15/2016 AN FORD WHITE BEAR LAK $75.00 STEVEN PRIEM 12/14/2016 12/20/2016 CRYSTEEL TRUCK EQUIP INC $1,023.57 STEVEN PRIEM 12/14/2016 12/20/2016 CRYSTEEL TRUCK EQUIP INC $194.40 STEVEN PRIEM 12/15/2016 12/16/2016 AUTO PLUS-LITTLE CANADA $88.40 STEVEN PRIEM 12/15/2016 12/16/2016 POLAR CHEVROLET MAZDA $17.94 STEVEN PRIEM 12/15/2016 12/19/2016 ZIEGLER INC COLUMBUS $87.85 STEVEN PRIEM 12/16/2016 12/19/2016 AN FORD WHITE BEAR LAK ($315.72)STEVEN PRIEM 12/16/2016 12/19/2016 TURFWERKS EAGAN $169.66 STEVEN PRIEM 12/16/2016 12/19/2016 AUTO PLUS-LITTLE CANADA $144.41 STEVEN PRIEM 12/16/2016 12/19/2016 AN FORD WHITE BEAR LAK $238.54 STEVEN PRIEM 12/19/2016 12/20/2016 HENRIKSEN ACE HDWE $3.80 STEVEN PRIEM 12/20/2016 12/21/2016 AN FORD WHITE BEAR LAK $564.56 STEVEN PRIEM 12/20/2016 12/21/2016 FORCE AMERICA DISTRIBUTIN $2.03 STEVEN PRIEM 12/21/2016 12/22/2016 POMP'S TIRE #021 $964.60 STEVEN PRIEM 12/21/2016 12/22/2016 AUTO PLUS-LITTLE CANADA $15.34 STEVEN PRIEM 12/21/2016 12/22/2016 FORCE AMERICA DISTRIBUTIN $485.94 STEVEN PRIEM 12/21/2016 12/22/2016 FORCE AMERICA DISTRIBUTIN $146.04 STEVEN PRIEM 12/22/2016 12/23/2016 FACTORY MOTOR PARTS #19 $71.34 STEVEN PRIEM 12/14/2016 12/16/2016 OFFICEMAX/OFFICE DEPOT616 $22.99 MICHAEL RENNER 12/09/2016 12/12/2016 CTC*CONSTANTCONTACT.COM $90.00 AUDRA ROBBINS 12/12/2016 12/13/2016 DOLLAR TREE $36.59 AUDRA ROBBINS 12/13/2016 12/14/2016 FGA*OAKDALE - 11762 $2,255.00 AUDRA ROBBINS 12/14/2016 12/15/2016 TARGET 00021014 $73.88 AUDRA ROBBINS 12/21/2016 12/22/2016 HEJNY RENTAL INC $113.35 ROBERT RUNNING 12/12/2016 12/13/2016 LILLIE SUBURBAN NEWSPAPER $565.50 DEB SCHMIDT 12/10/2016 12/14/2016 CINTAS 60A SAP $428.70 SCOTT SCHULTZ 12/10/2016 12/14/2016 CINTAS 60A SAP $106.29 SCOTT SCHULTZ 12/15/2016 12/16/2016 REPUBLIC SERVICES TRASH $624.91 SCOTT SCHULTZ 12/20/2016 12/23/2016 MN NURSERY LANDSCAPE AS $560.00 SCOTT SCHULTZ 12/13/2016 12/14/2016 DON'S PAINT & COLLISION $924.25 MICHAEL SHORTREED 12/15/2016 12/16/2016 SQ *ASSOCIATION OF TRAINI $250.00 MICHAEL SHORTREED 12/17/2016 12/19/2016 U.S. DIARY $557.88 MICHAEL SHORTREED 12/20/2016 12/22/2016 #4210 ORACLE / AT&T $17.68 MICHAEL SHORTREED 12/11/2016 12/12/2016 IN *VIRTUE PRINTING $139.79 ANDREA SINDT 12/16/2016 12/19/2016 OFFICE DEPOT #1090 $55.20 ANDREA SINDT 12/21/2016 12/23/2016 OFFICE DEPOT #1090 $114.23 KAREN WACHAL 12/21/2016 12/23/2016 OFFICE DEPOT #1090 $42.92 KAREN WACHAL 12/22/2016 12/22/2016 AMAZON MKTPLACE PMTS $73.61 KAREN WACHAL 12/13/2016 12/15/2016 OFFICE DEPOT #1090 $218.51 TAMMY WYLIE 12/20/2016 12/21/2016 BCA TRAINING EDUCATION $75.00 TAMMY WYLIE 12/23/2016 12/23/2016 ULINE *SHIP SUPPLIES $101.75 TAMMY WYLIE $47,184.69 G1, Attachments Packet Page Number 43 of 189 CHECK #CHECK DATE EMPLOYEE NAME 11.93 151.22 99.95 12/16/16 BIERDEMAN, BRIAN 4,339.87 12/16/16 BUSACK, DANIEL 4,033.92 12/16/16 CARNES, JOHN 549.42 12/16/16 BARTZ, PAUL 3,373.31 12/16/16 BELDE, STANLEY 3,488.96 12/16/16 BENJAMIN, MARKESE 3,203.94 12/16/16 ABEL, CLINT 3,284.01 12/16/16 ALDRIDGE, MARK 3,762.79 12/16/16 BAKKE, LONN 3,923.74 12/16/16 SHEA, STEPHANIE 1,721.01 12/16/16 SHORTREED, MICHAEL 4,511.95 12/16/16 WYLIE, TAMMY 1,926.59 12/16/16 HENDRICKS, JENNIFER 1,598.40 12/16/16 KVAM, DAVID 4,641.48 12/16/16 SCHNELL, PAUL 5,354.37 12/16/16 WEAVER, KRISTINE 2,584.10 12/16/16 BERG, TERESA 1,942.50 12/16/16 CORCORAN, THERESA 2,084.89 12/16/16 OSTER, ANDREA 2,089.51 12/16/16 RICHTER, CHARLENE 1,549.08 12/16/16 VITT, SANDRA 1,651.89 12/16/16 CRAWFORD, LEIGH 2,043.40 12/16/16 LARSON, MICHELLE 2,082.59 12/16/16 MOY, PAMELA 1,791.44 12/16/16 EVANS, CHRISTINE 2,082.59 12/16/16 HAAG, KAREN 4,801.75 12/16/16 SCHMIDT, DEBORAH 3,497.59 12/16/16 RUEB, JOSEPH 3,416.50 12/16/16 ARNOLD, AJLA 2,021.24 12/16/16 BEGGS, REGAN 1,910.41 12/16/16 PAULSETH, ELLEN 4,494.56 12/16/16 ANDERSON, CAROLE 1,715.04 12/16/16 DEBILZAN, JUDY 2,327.39 12/16/16 HERZOG, LINDSAY 1,388.71 12/16/16 RAMEAUX, THERESE 3,381.92 12/16/16 OSWALD, BRENDA 2,238.53 12/16/16 CHRISTENSON, SCOTT 2,430.27 12/16/16 JAHN, DAVID 2,310.01 12/16/16 PRINS, KELLY 2,080.80 12/16/16 COLEMAN, MELINDA 6,030.98 12/16/16 FUNK, MICHAEL 4,984.10 12/16/16 KNUTSON, LOIS 2,579.62 12/16/16 SLAWIK, NORA 518.43 12/16/16 SMITH, BRYAN 456.30 12/16/16 XIONG, TOU 456.30 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in AmountAMOUNT 12/16/16 ABRAMS, MARYLEE 456.30 12/16/16 JUENEMANN, KATHLEEN 456.30 G1, Attachments Packet Page Number 44 of 189 223.12 287.77 357.14 12/16/16 HALE, JOSEPH 370.80 12/16/16 DABRUZZI, THOMAS 2,926.11 12/16/16 DAWSON, RICHARD 3,598.31 12/16/16 EVERSON, PAUL 3,853.10 12/16/16 COREY, ROBERT 318.00 12/16/16 CRAWFORD - JR, RAYMOND 3,169.99 12/16/16 CRUMMY, CHARLES 337.88 12/16/16 BEITLER, NATHAN 450.50 12/16/16 BOURQUIN, RON 211.93 12/16/16 CAPISTRANT, JOHN 208.58 12/16/16 BAHL, DAVID 393.98 12/16/16 BASSETT, BRENT 318.00 12/16/16 BAUMAN, ANDREW 2,915.31 12/16/16 XIONG, TUOYER 1,160.00 12/16/16 ZAPPA, ANDREW 2,445.23 12/16/16 ANDERSON, BRIAN 324.62 12/16/16 VANG, PAM 2,401.25 12/16/16 WENZEL, JAY 3,525.64 12/16/16 XIONG, KAO 3,224.58 12/16/16 SYPNIEWSKI, WILLIAM 3,742.23 12/16/16 TAUZELL, BRIAN 3,380.87 12/16/16 THIENES, PAUL 3,861.81 12/16/16 SLATER, BENJAMIN 2,892.42 12/16/16 STARKEY, ROBERT 2,194.75 12/16/16 STEINER, JOSEPH 3,647.38 12/16/16 PARKER, JAMES 3,558.36 12/16/16 PETERSON, JARED 2,401.25 12/16/16 REZNY, BRADLEY 4,812.38 12/16/16 NYE, MICHAEL 4,004.55 12/16/16 OLDING, PARKER 3,224.82 12/16/16 OLSON, JULIE 3,778.61 12/16/16 METRY, ALESIA 3,937.74 12/16/16 MICHELETTI, BRIAN 3,042.69 12/16/16 MULVIHILL, MARIA 2,941.91 12/16/16 LYNCH, KATHERINE 3,095.79 12/16/16 MARINO, JASON 3,403.27 12/16/16 MCCARTY, GLEN 3,761.34 12/16/16 LANDEROS CRUZ, JESSICA 464.00 12/16/16 LANGNER, SCOTT 3,224.58 12/16/16 LANGNER, TODD 3,913.57 12/16/16 KONG, TOMMY 3,462.30 12/16/16 KREKELER, NICHOLAS 1,271.57 12/16/16 KROLL, BRETT 3,224.58 12/16/16 HOFMEISTER, TIMOTHY 496.00 12/16/16 JAMES JR, JUSTIN 464.00 12/16/16 JOHNSON, KEVIN 4,117.24 12/16/16 HER, PHENG 3,160.08 12/16/16 HIEBERT, STEVEN 3,875.67 12/16/16 HOEMKE, MICHAEL 352.29 12/16/16 FRITZE, DEREK 3,751.45 12/16/16 GABRIEL, ANTHONY 3,745.19 12/16/16 HAWKINSON JR, TIMOTHY 3,203.94 12/16/16 ERICKSON, VIRGINIA 3,420.11 12/16/16 FISHER, CASSANDRA 1,922.53 12/16/16 FORSYTHE, MARCUS 3,475.89 12/16/16 CROTTY, KERRY 4,251.23 12/16/16 DEMULLING, JOSEPH 3,669.66 12/16/16 DUGAS, MICHAEL 5,183.11 G1, Attachments Packet Page Number 45 of 189 116.57 12/16/16 JANASZAK, MEGHAN 2,105.79 12/16/16 HAMRE, MILES 2,001.60 12/16/16 LOVE, STEVEN 4,250.62 12/16/16 THOMPSON, MICHAEL 5,279.51 12/16/16 ZIEMAN, SCOTT 160.00 12/16/16 ENGSTROM, ANDREW 3,024.49 12/16/16 JAROSCH, JONATHAN 3,695.14 12/16/16 LINDBLOM, RANDAL 3,003.91 12/16/16 TEVLIN, TODD 2,641.13 12/16/16 BURLINGAME, NATHAN 2,744.00 12/16/16 DUCHARME, JOHN 3,003.91 12/16/16 OSWALD, ERICK 2,600.87 12/16/16 RUIZ, RICARDO 2,054.49 12/16/16 RUNNING, ROBERT 3,005.33 12/16/16 JONES, DONALD 2,617.13 12/16/16 MEISSNER, BRENT 2,600.54 12/16/16 NAGEL, BRYAN 4,045.40 12/16/16 BUCKLEY, BRENT 2,614.83 12/16/16 DOUGLASS, TOM 1,942.59 12/16/16 EDGE, DOUGLAS 2,584.44 12/16/16 CORTESI, LUANNE 2,082.59 12/16/16 SINDT, ANDREA 2,938.08 12/16/16 BRINK, TROY 2,880.38 12/16/16 GERVAIS-JR, CLARENCE 4,367.89 12/16/16 LO, CHING 907.83 12/16/16 LUKIN, STEVEN 5,088.01 12/16/16 STREFF, MICHAEL 3,004.07 12/16/16 SVENDSEN, RONALD 4,010.17 12/16/16 ZAPPA, ERIC 2,362.12 12/16/16 RODRIGUEZ, ROBERTO 2,618.87 12/16/16 SAUERWEIN, ADAM 159.00 12/16/16 SEDLACEK, JEFFREY 2,984.54 12/16/16 POWERS, KENNETH 3,062.73 12/16/16 RAINEY, JAMES 477.01 12/16/16 RANGEL, DERRICK 662.51 12/16/16 OPHEIM, JOHN 216.30 12/16/16 PACHECO, ALPHONSE 318.00 12/16/16 PETERSON, ROBERT 3,189.19 12/16/16 NOVAK, JEROME 3,255.89 12/16/16 NOWICKI, PAUL 337.88 12/16/16 O'GARA, GEORGE 496.89 12/16/16 MORGAN, JEFFERY 430.52 12/16/16 NEILY, STEVEN 19.88 12/16/16 NIELSEN, KENNETH 401.70 12/16/16 LOCHEN, MICHAEL 671.11 12/16/16 MERKATORIS, BRETT 238.51 12/16/16 MONDOR, MICHAEL 4,480.47 12/16/16 KUBAT, ERIC 3,027.42 12/16/16 LANDER, CHARLES 2,774.92 12/16/16 LINDER, TIMOTHY 4,487.97 12/16/16 KANE, ROBERT 957.90 12/16/16 KARRAS, JAMIE 795.00 12/16/16 KONDER, RONALD 795.00 12/16/16 HUTCHINSON, JAMES 575.53 12/16/16 IMM, TRACY 477.01 12/16/16 JANSEN, CHAD 238.51 12/16/16 HALWEG, JODI 3,062.64 12/16/16 HAWTHORNE, ROCHELLE 3,117.72 G1, Attachments Packet Page Number 46 of 189 99102469 99102470 99102471 99102472 12/16/16 DOMENIGHI, DALTON 40.00 12/16/16 FISHER, JADE 40.00 12/16/16 GREENER, DOUGLAS 51.75 12/16/16 GERONSIN, ALEXANDER 2,163.50 12/16/16 RENNER, MICHAEL 2,127.78 12/16/16 DIEZ, ANTONIO 30.00 12/16/16 XIONG, BOON 2,007.29 12/16/16 FOWLDS, MYCHAL 4,219.45 12/16/16 FRANZEN, NICHOLAS 3,441.36 12/16/16 SCHILTZ, STEFAN 192.00 12/16/16 PRIEM, STEVEN 2,666.30 12/16/16 WOEHRLE, MATTHEW 2,665.94 12/16/16 SCHULTZ, SCOTT 4,002.21 12/16/16 WILBER, JEFFREY 2,036.99 12/16/16 WISTL, MOLLY 327.00 12/16/16 ADAMS, DAVID 2,986.74 12/16/16 HAAG, MARK 2,783.85 12/16/16 JENSEN, JOSEPH 1,960.10 12/16/16 XIONG, BLONG 58.00 12/16/16 BERGO, CHAD 3,354.51 12/16/16 FAIRBANKS, GEORGE 3,320.80 12/16/16 RYCHLICKI, NICHOLE 30.00 12/16/16 THIELMAN, RICHARD 65.00 12/16/16 VUKICH, CANDACE 123.00 12/16/16 RASMUSSEN, BRADLEY 41.00 12/16/16 ROBBINS, AUDRA 3,677.59 12/16/16 ROBBINS, CAMDEN 586.50 12/16/16 MALLETT, DERRICK 42.00 12/16/16 NZARA, MUNASHE 42.00 12/16/16 PIEPER, THEODORE 51.25 12/16/16 JACOBS, ROCHELLE 168.75 12/16/16 KELLER, DILLON 42.00 12/16/16 KUSTERMAN, KEVIN 50.00 12/16/16 BRAWK, JOSEN 30.00 12/16/16 BRENEMAN, NEIL 2,610.16 12/16/16 GORACKI, GERALD 33.25 12/16/16 WELLENS, MOLLY 1,880.45 12/16/16 ABRAHAMSON, AMANDA 50.00 12/16/16 BJORK, BRANDON 247.25 12/16/16 SWAN, DAVID 3,028.99 12/16/16 SWANSON, CHRIS 2,108.19 12/16/16 WEIDNER, JAMES 2,383.39 12/16/16 FINWALL, SHANN 3,514.99 12/16/16 MARTIN, MICHAEL 3,609.86 12/16/16 BRASH, JASON 3,321.59 12/16/16 JOHNSON, ELIZABETH 1,774.59 12/16/16 KONEWKO, DUWAYNE 5,042.36 12/16/16 KROLL, LISA 2,084.89 12/16/16 HUTCHINSON, ANN 2,930.90 12/16/16 WACHAL, KAREN 1,041.29 12/16/16 GAYNOR, VIRGINIA 3,583.44 12/16/16 ORE, JORDAN 2,054.50 12/16/16 BIESANZ, OAKLEY 1,697.27 12/16/16 GERNES, CAROLE 1,663.85 12/16/16 HINNENKAMP, GARY 2,752.20 12/16/16 NAUGHTON, JOHN 2,522.74 12/16/16 NORDQUIST, RICHARD 2,356.80 12/16/16 HAYS, TAMARA 2,054.49 G1, Attachments Packet Page Number 47 of 189 99102473 99102474 99102475 99102476 99102477 99102478 506,393.85 12/16/16 PURCELL, TYLER 42.00 12/16/16 SLOAN, MADELYNN 42.00 12/16/16 WAGNER, ERIC 159.50 12/16/16 KRUEGER, SCOTT 211.00 12/16/16 LINAMAN, ANDREW 68.00 12/16/16 MEINBOON, LANCEDELL 98.00 G1, Attachments Packet Page Number 48 of 189 CHECK #CHECK DATE EMPLOYEE NAME 20.52 133.76 12/30/16 BELDE, STANLEY 3,488.96 12/30/16 BAKKE, LONN 3,682.10 12/30/16 BARTZ, PAUL 3,383.62 12/30/16 ABEL, CLINT 3,224.58 12/30/16 ALDRIDGE, MARK 3,488.96 12/30/16 WELCHLIN, KATHLEEN 102.00 12/30/16 WYLIE, TAMMY 1,926.59 12/30/16 SHEA, STEPHANIE 1,720.99 12/30/16 SHORTREED, MICHAEL 4,484.45 12/30/16 KVAM, DAVID 4,613.98 12/30/16 SCHNELL, PAUL 5,582.05 12/30/16 CORCORAN, THERESA 2,145.20 12/30/16 HENDRICKS, JENNIFER 1,598.41 12/30/16 WEAVER, KRISTINE 2,590.42 12/30/16 BERG, TERESA 1,225.00 12/30/16 RICHTER, CHARLENE 2,392.49 12/30/16 VITT, SANDRA 2,044.62 12/30/16 MOY, PAMELA 1,870.63 12/30/16 OSTER, ANDREA 2,367.23 12/30/16 CRAWFORD, LEIGH 2,140.43 12/30/16 LARSON, MICHELLE 2,086.92 12/30/16 HAAG, KAREN 4,908.01 12/30/16 SCHMIDT, DEBORAH 3,318.87 12/30/16 BEGGS, REGAN 2,684.99 12/30/16 EVANS, CHRISTINE 2,082.59 12/30/16 RUEB, JOSEPH 3,389.01 12/30/16 ARNOLD, AJLA 3,269.94 12/30/16 ANDERSON, CAROLE 1,250.52 12/30/16 DEBILZAN, JUDY 2,327.39 12/30/16 OSWALD, BRENDA 2,238.52 12/30/16 PAULSETH, ELLEN 4,467.06 12/30/16 HERZOG, LINDSAY 1,404.26 12/30/16 RAMEAUX, THERESE 3,354.40 12/30/16 JAHN, DAVID 2,134.03 12/30/16 PRINS, KELLY 2,364.85 12/30/16 KNUTSON, LOIS 2,579.60 12/30/16 CHRISTENSON, SCOTT 2,490.54 12/30/16 COLEMAN, MELINDA 6,030.98 12/30/16 FUNK, MICHAEL 4,956.60 12/30/16 XIONG, TOU 456.30 12/30/16 JUENEMANN, KATHLEEN 456.30 12/30/16 SLAWIK, NORA 518.43 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount AMOUNT 12/30/16 ABRAMS, MARYLEE 456.30 12/30/16 SMITH, BRYAN 456.30 G1, Attachments Packet Page Number 49 of 189 23.47 12/30/16 BEITLER, NATHAN 397.51 12/30/16 BOURQUIN, RON 35.33 12/30/16 BASSETT, BRENT 109.31 12/30/16 BAUMAN, ANDREW 3,383.91 12/30/16 ANDERSON, BRIAN 351.12 12/30/16 BAHL, DAVID 618.00 12/30/16 XIONG, TUOYER 464.00 12/30/16 ZAPPA, ANDREW 2,863.33 12/30/16 WENZEL, JAY 3,283.54 12/30/16 XIONG, KAO 3,224.58 12/30/16 THIENES, PAUL 3,861.81 12/30/16 VANG, PAM 2,401.25 12/30/16 SYPNIEWSKI, WILLIAM 3,160.08 12/30/16 TAUZELL, BRIAN 3,352.36 12/30/16 STARKEY, ROBERT 2,214.25 12/30/16 STEINER, JOSEPH 3,583.61 12/30/16 REZNY, BRADLEY 3,689.94 12/30/16 SLATER, BENJAMIN 2,756.50 12/30/16 PARKER, JAMES 3,271.73 12/30/16 PETERSON, JARED 2,434.38 12/30/16 OLDING, PARKER 2,719.22 12/30/16 OLSON, JULIE 3,459.48 12/30/16 MULVIHILL, MARIA 2,694.48 12/30/16 NYE, MICHAEL 4,004.55 12/30/16 MICHELETTI, BRIAN 3,358.98 12/30/16 MOE, AEH BEL 362.50 12/30/16 MCCARTY, GLEN 3,400.52 12/30/16 METRY, ALESIA 3,759.45 12/30/16 LYNCH, KATHERINE 3,095.79 12/30/16 MARINO, JASON 3,373.16 12/30/16 LANGNER, SCOTT 3,224.58 12/30/16 LANGNER, TODD 3,567.59 12/30/16 KROLL, BRETT 3,224.58 12/30/16 LANDEROS CRUZ, JESSICA 464.00 12/30/16 KONG, TOMMY 3,343.44 12/30/16 KREKELER, NICHOLAS 1,005.81 12/30/16 JAMES JR, JUSTIN 623.50 12/30/16 JOHNSON, KEVIN 4,006.13 12/30/16 HOEMKE, MICHAEL 352.29 12/30/16 HOFMEISTER, TIMOTHY 248.00 12/30/16 HER, PHENG 3,160.08 12/30/16 HIEBERT, STEVEN 3,657.50 12/30/16 GABRIEL, ANTHONY 3,492.02 12/30/16 HAWKINSON JR, TIMOTHY 3,349.86 12/30/16 FORSYTHE, MARCUS 3,095.79 12/30/16 FRITZE, DEREK 3,336.02 12/30/16 ERICKSON, VIRGINIA 3,908.75 12/30/16 FISHER, CASSANDRA 1,808.25 12/30/16 DEMULLING, JOSEPH 3,626.19 12/30/16 DUGAS, MICHAEL 4,236.74 12/30/16 CARNES, JOHN 359.40 12/30/16 CROTTY, KERRY 4,251.22 12/30/16 BIERDEMAN, BRIAN 3,798.67 12/30/16 BUSACK, DANIEL 4,079.41 12/30/16 BENJAMIN, MARKESE 3,451.54 G1, Attachments Packet Page Number 50 of 189 532.30 12/30/16 RUIZ, RICARDO 2,955.73 12/30/16 NAGEL, BRYAN 4,017.90 12/30/16 OSWALD, ERICK 3,408.93 12/30/16 JONES, DONALD 2,785.76 12/30/16 MEISSNER, BRENT 3,598.63 12/30/16 DOUGLASS, TOM 2,491.18 12/30/16 EDGE, DOUGLAS 3,216.36 12/30/16 BRINK, TROY 6,362.52 12/30/16 BUCKLEY, BRENT 4,819.79 12/30/16 CORTESI, LUANNE 2,082.59 12/30/16 SINDT, ANDREA 2,938.08 12/30/16 LO, CHING 574.91 12/30/16 LUKIN, STEVEN 5,060.51 12/30/16 ZAPPA, ERIC 2,456.72 12/30/16 GERVAIS-JR, CLARENCE 4,367.89 12/30/16 SVENDSEN, RONALD 4,035.43 12/30/16 TROXEL, REID 655.91 12/30/16 SEDLACEK, JEFFREY 3,062.64 12/30/16 STREFF, MICHAEL 3,101.68 12/30/16 RODRIGUEZ, ROBERTO 4,244.44 12/30/16 SAUERWEIN, ADAM 318.00 12/30/16 POWERS, KENNETH 3,402.87 12/30/16 RANGEL, DERRICK 496.89 12/30/16 PACHECO, ALPHONSE 477.00 12/30/16 PETERSON, ROBERT 3,431.90 12/30/16 O'GARA, GEORGE 636.01 12/30/16 OPHEIM, JOHN 432.61 12/30/16 NOVAK, JEROME 3,210.57 12/30/16 NOWICKI, PAUL 185.50 12/30/16 NEILY, STEVEN 26.50 12/30/16 NIELSEN, KENNETH 579.38 12/30/16 MONDOR, MICHAEL 4,452.97 12/30/16 MORGAN, JEFFERY 358.75 12/30/16 LINDER, TIMOTHY 3,231.85 12/30/16 LOCHEN, MICHAEL 211.93 12/30/16 KUBAT, ERIC 3,143.16 12/30/16 LANDER, CHARLES 2,602.92 12/30/16 KERSKA, JOSEPH 318.01 12/30/16 KONDER, RONALD 569.74 12/30/16 KANE, ROBERT 741.60 12/30/16 KARRAS, JAMIE 149.06 12/30/16 IMM, TRACY 26.50 12/30/16 JANSEN, CHAD 821.49 12/30/16 HAWTHORNE, ROCHELLE 3,507.66 12/30/16 HUTCHINSON, JAMES 208.58 12/30/16 HALE, JOSEPH 587.10 12/30/16 HALWEG, JODI 2,151.59 12/30/16 EVERSON, PAUL 3,416.40 12/30/16 HAGEN, MICHAEL 834.77 12/30/16 DABRUZZI, THOMAS 2,982.38 12/30/16 DAWSON, RICHARD 4,891.13 12/30/16 CRAWFORD - JR, RAYMOND 5,102.26 12/30/16 CRUMMY, CHARLES 159.00 12/30/16 CAPISTRANT, JOHN 247.21 12/30/16 COREY, ROBERT 344.50 G1, Attachments Packet Page Number 51 of 189 12/30/16 JENSEN, JOSEPH 2,087.12 12/30/16 SCHULTZ, SCOTT 3,974.71 12/30/16 ADAMS, DAVID 2,738.26 12/30/16 HAAG, MARK 4,739.75 12/30/16 BERGO, CHAD 3,152.89 12/30/16 FAIRBANKS, GEORGE 3,320.80 12/30/16 WILLIAMS III, WALLACE 70.00 12/30/16 XIONG, BLONG 58.00 12/30/16 THIELMAN, RICHARD 65.00 12/30/16 VUKICH, CANDACE 107.63 12/30/16 ROBBINS, AUDRA 3,650.09 12/30/16 ROBBINS, CAMDEN 356.50 12/30/16 NZARA, MUNASHE 42.00 12/30/16 RASMUSSEN, BRADLEY 41.00 12/30/16 KELLER, DILLON 98.00 12/30/16 NORDLING, AARON 60.00 12/30/16 GORACKI, GERALD 160.00 12/30/16 JACOBS, ROCHELLE 255.00 12/30/16 CUMMINGS, KATIA 37.50 12/30/16 FISHER, JADE 40.00 12/30/16 BRAWK, JOSEN 40.00 12/30/16 BRENEMAN, NEIL 2,610.16 12/30/16 WELLENS, MOLLY 2,021.79 12/30/16 BJORK, BRANDON 189.75 12/30/16 SWANSON, CHRIS 2,108.19 12/30/16 WEIDNER, JAMES 2,383.40 12/30/16 BRASH, JASON 3,294.09 12/30/16 SWAN, DAVID 3,028.99 12/30/16 FINWALL, SHANN 3,514.99 12/30/16 MARTIN, MICHAEL 3,582.36 12/30/16 KONEWKO, DUWAYNE 5,014.86 12/30/16 KROLL, LISA 2,092.89 12/30/16 GAYNOR, VIRGINIA 3,555.93 12/30/16 JOHNSON, ELIZABETH 1,774.59 12/30/16 HUTCHINSON, ANN 2,903.40 12/30/16 WACHAL, KAREN 1,053.96 12/30/16 BIESANZ, OAKLEY 1,681.77 12/30/16 GERNES, CAROLE 1,536.77 12/30/16 NORDQUIST, RICHARD 2,852.12 12/30/16 ORE, JORDAN 2,334.28 12/30/16 HINNENKAMP, GARY 3,131.16 12/30/16 NAUGHTON, JOHN 2,727.79 12/30/16 HAMRE, MILES 2,534.96 12/30/16 HAYS, TAMARA 2,198.08 12/30/16 ZIEMAN, SCOTT 360.00 12/30/16 JANASZAK, MEGHAN 2,105.79 12/30/16 LOVE, STEVEN 4,250.63 12/30/16 THOMPSON, MICHAEL 5,252.00 12/30/16 JAROSCH, JONATHAN 3,521.79 12/30/16 LINDBLOM, RANDAL 3,003.91 12/30/16 DUCHARME, JOHN 3,003.92 12/30/16 ENGSTROM, ANDREW 2,996.99 12/30/16 TEVLIN, TODD 3,324.19 12/30/16 BURLINGAME, NATHAN 2,744.00 12/30/16 RUNNING, ROBERT 6,285.13 G1, Attachments Packet Page Number 52 of 189 99102490 99102491 99102492 99102493 99102494 99102495 99102496 99102497 99102498 12/30/16 WAGNER, ERIC 181.25 525,183.30 12/30/16 MASON, TAKARA 28.00 12/30/16 NEUMANN, BRAD 11.88 12/30/16 ISERMAN, TIANNA 56.00 12/30/16 KRUEGER, SCOTT 460.50 12/30/16 DOMENIGHI, DALTON 80.00 12/30/16 GREENER, DOUGLAS 69.00 12/30/16 CHEVRE, YSAREIA 37.50 12/30/16 DIEZ, ANTONIO 40.00 12/30/16 GERONSIN, ALEXANDER 2,136.01 12/30/16 RENNER, MICHAEL 2,127.78 12/30/16 FOWLDS, MYCHAL 4,191.95 12/30/16 FRANZEN, NICHOLAS 3,413.86 12/30/16 WOEHRLE, MATTHEW 4,851.30 12/30/16 XIONG, BOON 1,989.79 12/30/16 SCHILTZ, STEFAN 348.00 12/30/16 PRIEM, STEVEN 2,867.23 12/30/16 WILBER, JEFFREY 2,374.53 12/30/16 WISTL, MOLLY 243.00 G1, Attachments Packet Page Number 53 of 189 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Chief of Police DATE: December 29, 2016 SUBJECT: Approval of Resolution Accepting Donation to the Maplewood Police Department from Schmelz Countryside Volkswagen/Saab   Introduction The Police Department has received a donation from Schmelz Countryside, and City Council approval is required before the donation can be accepted. Background For the past several years, Schmelz Countryside has made a donation to the Maplewood Police Department to show its appreciation and support for the work done in the community. This year the department received a check for $2,500, and John Schmelz has asked that the money be used in support of an unfunded department need. Budget Impact No adverse impact. Recommendation It is recommended that the City Council approve the resolution authorizing acceptance of the donation and that the Finance Director make the necessary budget adjustments for the Police Department to expend the funds as requested by Mr. Schmelz. Attachments 1. Letter dated December 27, 2016 from Mr. John Schmelz, President, Schmelz Countryside VW/Saab 2. Resolution G2 Packet Page Number 54 of 189 $chrwelT CO[JNTRYSIDE Maplewood Police Department 1830 County Road B East Maplewood, MN 55109 Attn: Paul Schnell 1-2/27 /2OL6 use Jo n Schm ll80 Eon Hwy. 36 or 6l Sl.Poul, Minnesol,o 55109 Tel S5) 484'8a41 Fox: Iarsl) a8a-8aa6 Dear Chief Schnell, Another year has now passed and I can't imagine the stress and anxiety that you and your entire staff has endured I This year l'd like to gift my entire donation of 52,500 to the enhancement of your department in eficial to you, your officers, and your staff. G2, Attachment 1 Packet Page Number 55 of 189 RESOLUTION AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor’s terms if so-prescribed, and; WHEREAS, Schmelz Countryside wishes to grant the City of Maplewood the following: $2,500, and; WHEREAS, Schmelz Countryside has instructed that the City will be required to use the aforementioned for: expenses reflecting an unfunded department need, and; WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a super majority of its governing body’s membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. The Maplewood City Council passed this resolution by a super majority vote of its membership on January 09, 2017. Signed: Signed: Witnessed: ___________________ ____________________ ___________________ (Signature) (Signature) (Signature) Mayor______________ City Manager_________ City Clerk____________ (Title) (Title) (Title) ___________________ _____________________ ____________________ (Date) (Date) (Date) G2, Attachment 2 Packet Page Number 56 of 189 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Chief of Police DATE: December 28, 2016 SUBJECT: Approval of Resolution Accepting Donation to Maplewood Police Reserves from the Ramsey County Sheriff’s Foundation   Introduction The Maplewood Police Department's Reserve Unit has received a donation of $1,000 from the Ramsey County Sheriff’s Foundation. City Council approval is required before the donation can be accepted. Background For many years, the Maplewood Police Department Reserve Officer Unit has assisted with traffic direction and security for the Sheriff’s Annual Fright Farm event. Once again, the Foundation has made a donation to the City's Reserve Unit in the amount of $1,000. Additionally, the Foundation’s president, Cheryl Hiner, submitted a letter of appreciation acknowledging the service and commitment of our Reserves. The $1,000 is designated for use by the Reserves for equipment or other needs, such as uniforms. Budget Impact The receipt of the donated funds assists the City in funding Reserve Unit needs. Recommendation Approval of the resolution accepting the donation made by the Ramsey County Sheriff’s Foundation Board. Attachments 1. Resolution 2. Letter from Ramsey County Sheriff’s Foundation Board G3 Packet Page Number 57 of 189 RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE MAPLEWOOD POLICE DEPARTMENT WHEREAS , the Ramsey County Sheriff’s Foundation has presented to the Maplewood Police Department a donation in the amount of $1,000; and WHEREAS, this donation is intended for the purpose of the donation is to support the needs of the Maplewood Police Reserve Unit; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends the Ramsey County Sheriff’s Foundation Board for their civic efforts and partnership. NOW , THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1. The donation is accepted and acknowledged with gratitude ; and 2. The donation will be appropriated for the Police Department as designated; and 3. The appropriate budget adjustments be made . The Maplewood City Council passed this resolution by a super majority vote of its membership on January 09, 2017.   Signed: Signed: Witnessed: ___________________ ____________________ ___________________ (Signature) (Signature) (Signature) Mayor______________ City Manager_________ City Clerk____________ (Title) (Title) (Title) ___________________ _____________________ ____________________ (Date) (Date) (Date) G3, Attachment 1 Packet Page Number 58 of 189 Rerusev Cou trtw Sx rRr rr's Fou tu oRrtoru Enhoncing progroms and services for youth, crime prevention, community outreoch, and public sofety provided by the Romsey County Sheriff's Office December 2,2016 Dear Deputy Chief Kvam, Please dedicate these funds for the reserves with our appreciation Sincerely, Cheryl er, President 244 Lion Lane, Shoreview, MN 55126 -{rt308.2,458 k":-l aq1 st"1 Deputy Chief Dave Kvam Ma plewood Police Department 1830 County Road B East Maplewood, MN 55109 I am enclosing a check for S1,000 to recognize the Maplewood police reserves for all the excellent help with traffic during Fright Farm this year. With their assistance, we had another safe year which allows us to continue holding this event. G3, Attachment 2 Packet Page Number 59 of 189 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Chief of Police DATE: December 28, 2016 SUBJECT: Approval to Purchase Four 2017 Police Utility (Patrol) Vehicles   Introduction The Police Department is requesting approval to purchase four new 2017 Ford Police Interceptor utility vehicles. Background The Police Department would like to purchase four 2017 Ford Police Interceptor utility vehicles. The State contract price for these vehicles is $26,476.95 each, for a total of $105,907.80. Nelson Auto Center of Fergus Falls, MN is the current state bid vendor for these vehicles. Budget Impact As part of the department’s regular fleet rotation, funding for the purchase of a total of five of these vehicles was approved in the 2017 budget. Between time of order and delivery of the vehicles (approx. 3 to 4 months) the Finance Director and Police Chief will be analyzing the potential advantages or disadvantages of managing the police patrol fleet through a leasing versus purchase model. Recommendation It is recommended that authorization be given to purchase four 2017 Ford Police Interceptor utility vehicles. Attachments 1. Nelson Auto Center specification form G4 Packet Page Number 60 of 189 Fdelsom Aub eentur Fleet Depaftment P0 Bol 338 Fergus Falls, MN 56538-0338 Phonei 218.938-8866Faxj 218-998€8.13 gerryrorner@neisonf €rgusf alls.com Line 2 Ma.ked Utitity VehiC'el,4N Contract 83065 i FDrd Polk;e inte.ceplo, Utitily V,Ahrcle Al Wheet Dnve DBiri 2017 1 $0.00 $569.00 - - ----!j57.OO -- '' " $284.00 $o.oo ---d, AXL49 :.r-c.,5r PLle L,,l,Je - l u..r {:rt t. . t/\ 153P lr l;a1 ,P.,rA,-orrtr,.ir:,r iiCrolh rear seal, insiead ot si€rdard vinyt rear seat Po\rer passenser se.i r.lEW ir 2016 uu:r5* Rear vie,a cannra display jh mifior. vs, in std, 4,.diagonal scr€en ofi dash .- /- ;;;canoot be modiiied once vehicte ls blili; must.specify at time of order SYIJC Voic€ Activated Conrmunical;on Sysiern l- 53|\,1l' trlr;h,t re?lc, ;i i Oorcle cueel lloo' covcring, skr lut rlbber ltoor insiead -f _ 16c.I.: .1..r,.,11, ,.).o.re.l,,l'. i SrJLH spollanrp ILED bulb 51R Li-j spotlarnp erwneten LED butb recomsefded StTf, 1r <ot r i,nis wrnd o.ren rr .L( itzDu"lsro:1.'i.,,sB LFD u,l. Stit, rr sr:nli"'ni.< ;r Wl,e.el LED Lu.Ls SriRadlo Noise Suppression bondirrg slr"ps -.1 '- iOnkcycd alike (like Cro/,r Vic) 128-1X 598Lereq .,,1e li.ecrol.nv(, t294X SSil.e\-d rrkc r,'le Cro/.n vrcj C,35\ 59DrPred iiih kp C.ov,F Vic, trl5x 5SEleveC il(e rlike Crod, V c) o)i6y igiIii;:l:ifflll:i,:';t";X'il:ii11,,, --"- seG R',nore keyrcrss eDiry k€lob (rr'lo keypao; N/A,,1.&eyed atike) -7 - ssal Globai Un loc k; u n llock tiltgare !'.toor panet switch vs overhead strongty recommended _ 7 -_ 1 8DL. i plurgu' o'ooo'5. I d'le strolqt\, recormendcd 52HLcck plunler ior doors. hidden, and rear door nsndtes inope.abte siroirgry recomrrenrea L_ sip Pre eiirino lor grille lamp, siren & sp€aker (required v//t8x srren or 2 tL kont aux hqhls) 60A'100 Walt siren/speaker inctudes braoket & ptgtait tax IJolne l:051 ,ea|n Lrrou a.ea ReJ.Wn.tL recommEnJFd _J 1t I02r'r.L LD.)i .g r:r,,t.. Arrofiattc Headi?'ips - :11 Dis:rbl-. switch, io cancel a!{ooraiic hea.ll?mp; or daytime rnnning tamps 431Auliliary Red/Biue LEDS i kont bflmper fascia (requhes #60A) recommerded 2tLF. a,!r Dui.lEl ^d r, ng cad Br-e LtDs . fia.n pa,x.Tr,r, (re,tu es t6OAl 2tWWi,rdshiell inierio. RedlBluo LEO Vtsor" Lights l{EW for 2017 - 96wWte. co,e's 13 rJl, ia.e 651Al. n .r1,r1r wheeh. t8" pJinre,J 64E P".lice lnlerior Upgrade (cloth rear seai carpet konyrear v,j/4 mats. consote) - 65U Delele P.,lkie lrn-.rceptor Erdge (for unmad(ed car or non-potice dep1.) 16DP'o R,, \ s'op ro. s. atirc\ - Derel-. sld llor)rcomob plale (no charoerno credir) -*- ;:5 Lockab:e llas aap lor Easy F el oapless flet fiIer 191 EL]S Blind spol inon ilodng, cross lrrffrc alerii Heated tvliror s (req. 53M 9256) 558 Healed outisde rnirrols Llo Blind Spot t\4onitokiig --1- Sqg LED [.larker lightrs in bn & ,ghisideview mirrors (reqlires #604) - 638 S:Je m.r4e. tohl\ n F,} qL.rder gla\a 63L Four sL?iiches on sleeri0g y/hecl (rrrlo SYNC,53[jI) 61R Four svrilches o sleering vrheel (!./SYNC, 53LO 615 V\, SiEcd Flecr \.nldge r.' (t 4JS Speed Limiled Calibralion yrlEcotsoosl V6 13'l mph iop speed - standard erith EcoBoosl ErrrBoosi 3.5 L V6 e'rUiie 131 mph lop spee(l (non E85) 997 Police engine sEcure idl6 tealure NEW tor 2017 47A G.,,nrr Red :.<.,r-LJr to, IltN Slale Panot 58M00 Bright Red for Frre Depl. vehicle - w4650 T/,o lone ^irh , i,ryl on ,oo'and 4 dous 9 tATro Lnc rrl ,invl . ir rr or arC 2 l,onl doo.s - gtc T ro ore v.rlh . in/t or r^o on l 91H T,ro bnc wirh linyl on 2lrort doors onty gtJ Vinyl ,tuord POLICE" u/ap on lroth sides ior 2 tone {ried 91DVr ,. .t o,d plrLtCF ,.rdo ,erect."e B,a^/ V ayl '- 91E VinylvJord "POLICE vaap reflecllve Whiie Vinyl 91F ' ,,.. iVr'uJ'ShERtF. v/rapwn,tevryt 9,G Sru('G,,aror c ear ', .n o tru,,r Jt .ec, doorsi Drotecl,on i,om duly bet SsD A'r'lr,'on!l ( J..prs n,dn,r,r O|,IANUA-Sc":.e'D-ivcJl.lryrtrnrss,o'sEjpcr-l.rlM,,I- tsrdrelr.rit) STVIAN rAL Pa'11r,;br,.. ,is , dre aviir) PIIANUAL Tecirniealselvice Bullelins (ann!.lslrlrscridion) TSB F\le i'le.i Lvr,'-r, r cDrd E \r.,,uc,l Si,r,ce Pran $' 500 ro $5500, u/.t tuolp ESp P.Ue l suor' , $276.00 $84.00 ($1r7.00) $200.00 t369.00 $3S2.00 s327.00 $579.00 $620 00 $48.00 $48.00 - -- $48.00 --- .- $48.00 $48.00 $514.00 $596.00 $r.039.00 soe.oo lll O€ $48 00 s43.00 $243.00 - . !{eeo $o.oa - o ' $130.00 $15a.oo -15'tr, oA- $48.00 $280.00 $48.ao - "Arg.ib s42.00 $106.00 - $'ts.oo ----- $57.00 $443.00 $364.00 - $0.00 $145.00 $c.00 $1S.00 $508.00 $11123 r1;@ $536.00 s145.00 $145.00 957.80 $3,073.00 $243.OA $994.00 $s39.00 $781.00 $653.00 $457.00 $284.0O $742.OA $742.OA $742_OO $742.OO $34.00 $90.00 $498 00 $495.00 s1,395.00 $25,56?.95 K84174123 04t29i2016 K8A $2s,s62.e5 - Srb;66zss G4, Attachment 1 Packet Page Number 61 of 189 Nelson Auto Center Fleet Oepa(ment PO Box 338 Fetgus Falls, MN 555384333 Pnone: 218€944866Faxi 218-998-8813 gerry!r.orner@nelsohfergusfalls_com line 2 Mart(ed UtitityVehicte[1N Contract a3065 P3oe i suirtolal Addatonal Facto.y options: rear.onsote plaie r€commendect ca,go slorage wrlt (Ncr availal,re yrti rear AC) un1e,5c{y Llefle.ur lrate recommended Balistc docr paners LEvel !tL. (rvs dcor cnty Ballrstrc door panels Le!€t t Donr fro dc{irs aalllstic dccl oaners LeveltV. dnver dolr onty Bsllrstc docr p3neis Level lv. both Iront.icors cl:ar ilnals{ s,,/rtches noperatve i€ar lcai(s ooerable but ie3r d.x)l handtEs lnoperaa'ie Llelei: ,eaf coo' iocks & handtes lr)oper3bte (B a!!s tne b work) i}ljnesj;lampsdrsabled.,vhendooropEre.iilbrkcarteature) recomanended Pe.-erer anii tn6fr ataffn (actrvated by llooJ. .lcor. deckhd) lreq 595 keytess entrvl Ror : glass Lrght Sorar tint, instead ol std deep tint Row 2 & carso glass Lrohl Sotar tint, rnsread ot stj deep lnt Unim3te w.ing package Polrce vAire Grnnector Kit Front Polioe Wire Ccnnector Kl R€arp,eDrllecnJc\un\ro,LEDs'nrleadlarnp,uJ,ngs recoar-e.lded Pre-Snlred ho:es onry ror LELrs rl,] tartiarnp nousings '.lE\^/ tor 2016 I!,o r.ont rniegr3te<i LED hghrs rn headt3mps_&o rea. iniegfaied vmte LEO trghts rn iari tamps {see cptions fo. red/blue) Fc:j tushing LEDS 2 n back wndow & 2 tifigate bctlom rccorn oendedFki !2. Wiebn rcC8R cont.orier, reta!,cen:€r wing, .e3r ptate Read/ ior lhe Road W,heren (lencom controtrer. relay center. wting Cptror lo,leiete diver sde halogen spotiamp 51y '-L-ton:o rjateie engine btock heater 41H Deale. lnstalled items De31.. rcprcerarnirLrg per ltem (da!,lme runnrng ttsmDs. dark car teatLJs, etc ) Deaier rc,k*- , iocks irgnitlon. 2 cloors. Iitroate)to specfic ke, code Dealer sileniechime lone for key rn igntDn Dealer rnstalled keypad keytess entry (mlJst have#595 remote €ntry) Deale. xrstallled ke_vless entry. remole slart, 1 fcD w/o ieedback qesler instalieC remota siari and keyless ent.l,, 1 fob Mieedback c€alir rxslalled po,,er rock blnton D rear accessrbte.lirh tiigale open DEa er ,rsia,lecl ? recer!€r hitch w/d wre flat pl!g-i:1 ladd StoO tor 7 btade RV ptug) t)ealer i:'rs:ali.cj runonrg bo3rds, btack Rc,or Reck crcss ba,s. deater rnslaled Fo.d moio- mudilaps cleater tnstalec Rubber siLisir mals fioot p€n C,eale. jrlsGiled Survellance [,{ode lvodute (requires 75R reverse 6ensh9) C€1er nstelled vin.:?l wap on 4 doors Ior two tone Deale. inst3lled vrnyl wrap on 4 iJpper door frames arcund windows []earer rnstarred !,,nyt wrap on 4 doors & root for two tone Deale' nrsialled vrnyl wlap on 2 doOrs a rool fcr Nvo tone Dealer lnstalled vin,,lwrap on hood an<t rooi for tl/o tone D€3ler,rslalled vr yr'ior.i v/lap Whrte or Etack POLICE or SHER|FT abjler ins:ailed Reflectv€ vinyl wad wrap, Wh|te or Btack POLICE or SHERTFF P'ish BLnIper. Set'na PB 400VS. xElatled Push B'Jmper Setina PB 450L2VS vl2 red/brue l€hts nstalted Push Blnrir€r Setrna PB 450L4VS !r/4 red/btue tights insra €.d Ferde. F.oiector Setrna PAa.VS Re3r laindov/ b3(ers Seltna steet Rear Wrndc\-.-/ be( eas Setrna Fot/carDonaie Seiin3 1o-YS sndrng pa,trtion wo recesss€d gun panet !e,r)o,re, extensions S€tine 11!l-t/SRP slidrng panitron Vrecesssed gun panelwroever exl€nsDns Selroa 1 aXL pa.tton uncoaled, Vrece6sect panet and s€ai extensions Selrra 12,Poryc lear cargo pad(ion, polycaDomre scratch resistanr S€trna 12 EXP rear Mnyr coated expanded melat p3rtBon Setrna srngle \,edicalgun mounl Universaltock handcu,f key, unwired Seiina duel wdirar gun i ount/lock shotgun/AR- i 5, handcutr k€r€, unured Toggle syiiich lo 4 sr5!e Drako liglrts and backup Iighls Red/aiue LEtls I lai13 ps onty RedrBiue LED3 rr r}n.:rnps & gnUe (noi a\€rJabtewith EoBoost V6) RecllBrue LE3s rn iarria,nrt's & Headtrghts (requires 36p p€-dri ed hotes $110 0Ol Headlamp fbsher syslem. llashes 2016 nalogen HOh Beams Al3m slstem Hom;irghts upon doo/hatch \4otation, !!D remotes E xt a key (vr-ro microchip. simple 'dumb ' key) each Exka rem.,te ertFt ke).lob ([m[ or 4 totalper lehicle on deater instaled) e3ch Tiansit lmprovement VEh,cle Excise Tar on anydetNerywithin any Transitrax county, rrLludrng ai s.r dearersh,p. only marked emeQency vehictgs are exempr Option !o pl.k Lrp car !, Fercus Fatls, MN Torar pages 1 anc ? Atr i'\l6nre Tiiel Dept _g{9aot r. -1_ 85R 63V 76D 90D 90E 90F 90G 48G, +681 -68G 43D 593 76R 92R 92G 67U 47C 21P 86P 867 66A 668 65C 67c 67H - 51Y - 41H s32 00 9228.0C 6312 00 s1,479 00 s2.957 00 s2,2s1 0c s4 503 00s*oa--{3,OO" s0 a0 rsSt oor--s,;oo Tq;@ sl13.00 - _._, s256 00 580 00 5113.oii s514.0C s9;.80 s't:1 00 s117.00 s794 00 s3g6 00 s425 00 s1,249 00 s3 lBA aa (s200.00)(s84.00j --' RPRGRI!1 REKEY NOCHIME KPAO KLES RSTRT RLOCK HITCH4 RBDS RACKCB FLAPS SMATS SURVEIL WORD REFWORD PEr{00 P8452 P8454 PBS \,1/8VSS WAVSP CAGE CAGER CAGEXL RCAGE RCGEI,, lGUN 2GUN CANCEL-IAILRB GRILTAIL 4CRNRRA HFLASH KEY REMOTE TIYET s85 00 s330 00 5T30 00 3195 00 s398 00 3499 CC 5192 00 s525.00 s1gts.oo - 5710.C0 9257.O0 6117 00 s696 00 s400 0c $190 00 s695 00 ssaio 00 ----' $52i.oo - ---- s695_0C s695.00 s679.00 91 c37.iio sl 198.00 s545 oo - 5382.0C 5395 00 s990.00 s1,099.00 51 076.00 5808 00 s773 0C) $436.00 s536.00 s397.00 s397 00 $683 00 9883.00 s397 0-n s3to.oo - sl2 00 -s147 00 s2c.00 (345 00) s25,562.95 Lt76,q 5t6, K8A 1i A 123 t)4t)_gi2a1a _-I G4, Attachment 1 Packet Page Number 62 of 189 G5 MEMORANDUM To: From: Melinda Coleman, City Manager Steve Lukin, Fire Chief Date: December 28, 2016 Subject: Approval to Purchase New Fire Truck Introduction The Fire Department needs to replace one of our primary fire trucks. The purchase of a new truck is in the capital improvement plan for 2017. We will purchase the new fire truck by using the US Bank government leasing and finance program. If approved the new fire truck will replace the 1997 Peterbilt fire truck, which is 20 years old and has continuous repair issues. Background In 2011, when the Fire Department changed staffing from a paid-per-call and full-time department to a part-time and full-time department, we also reduced the number of fire stations from five to three. This reduction in stations also reduced the number of fire trucks by five from our fleet, which saves the City over $3,000,000 in fire truck replacement costs in the CIP. Currently, the fire department has two Peterbilt fire trucks that were purchased from Custom Fire in 1997. The trucks need to be replaced now after 20 years of use, and they are constantly in need of repair. The Truck Committee is in the last stage of finalizing the selection of a new fire truck that will replace one of the 20-year-old Peterbilt vehicles. The length of time it takes to build a fire truck is about one year from the time the order is placed. Our goal is to have the truck specifications ready by the middle of January 2017 to place an order, and have the new truck delivered to us by the end of 2017. Budget Impact Purchase of this new fire truck is part of the 2017 Capital Improvement Plan. The truck will be purchased using the US Bank capital leasing program. Leasing payments will be made from the fire truck replacement fund. The cost of the new fire truck will not exceed $615,000 with a lease agreement not to extend longer than 15 years. The new fire truck will be purchased through a joint purchasing collaborative HGAC. Recommendation It is recommended that the City Council approve the purchase of a new fire truck for a total, not to exceed, $615,000 by utilizing the US Bank capital leasing program with the lease extending no longer than 15 years. Packet Page Number 63 of 189 G6 MEMORANDUM To: Melinda Coleman, City Manager Ellen Paulseth, Finance Director From: Steve Lukin, Fire Chief Date: December 28, 2016 Subject: Approval of License Agreement with Operation Grace for Fire Station 4 Introduction Part of the Fire/EMS Department’s goal is to work towards making the City of Maplewood a healthier city. Operation Grace has approached us to lease one of our currently not-in-use fire stations to store their vehicles. Also, we have had discussions with Operation Grace in having them provide their service in Maplewood at one of our local schools or fire stations. Background In 2011, the Fire Department changed staffing from paid-on-call firefighters to part-time firefighters. Along with that change, the number of operating fire stations reduced from five fire stations to three fire stations. During this process, we have sold the East County Line Station and the Parkside Station. The Londin Lane station is still up for sale today. Over the past five years, interested parties have looked at the station, but we have not received any offers to purchase. In late September 2016, the Fire Department was contacted by a nonprofit group called, Operation Grace. Operation Grace is a group of dentists, who donate their time and travel around the state of Minnesota to provide free dental care to low-income children. The dentists work out of an RV that is set up as a dental office. They are accompanied by a medium-size van carrying the needed supplies. Both the RV and the van need to be stored in a warm building. They have talked to us about renting one of the bays at the closed south Londin Lane station to store their two vehicles. Before the final license agreement was created, a Memorandum of Understanding was drafted by our City Attorney, and it was agreed to by the Executive Director of Operation Grace, John Braddock. The three major points within the license agreement are: 1) they will pay $50 per month for the use of the one bay to park the two vehicles, 2) an Indemnification clause is in place, and 3) they will receive a 30-day notice to remove the vehicles from the building. Budget Impact None Recommendation It is the recommended that the City Council approve and enter into a license agreement with Packet Page Number 64 of 189 G6 Operation Grace for the purpose of leasing one bay at the Londin Lane fire station for storing their two vehicles. Attachments 1. Memorandum of Understanding 2. License Agreement Packet Page Number 65 of 189 G6, Attachment 1 Packet Page Number 66 of 189 G6, Attachment 1 Packet Page Number 67 of 189 1 491207v3 DTA MA745-3 G6, Attachment 2 LICENSE AGREEMENT BETWEEN OPERATION GRACE MN AND THE CITY OF MAPLEWOOD FOR VEHICLE STORAGE IN CITY'S VACANT FIRE STATION This License Agreement ("Agreement") is made and entered into this _ day of , 201_, by and between Operation Grace MN ("Operation Grace") and the city of Maplewood, a Minnesota municipal corporation (the "City"). Operation Grace and the City may hereinafter be referred to individually as a "party" or collectively as the "parties". WHEREAS, Operation Grace is a nonprofit organization that provides mobile dental services to underprivileged individuals within the City and in surrounding communities; and WHEREAS , in order to achieve its mission, Operation Grace owns and operate s certain vehicles, including RV -sized mobile dental vehicles and vans; and WHEREAS, the City currently owns and maintains the real property located at 2501 Londin Lane East, Maplewood, MN 55119 (the "Property"); and WHEREAS, the Property contains a heated building that wa s former ly used by the City as a fire station (the "Bui lding"); and WHEREAS, althou gh the City is actively trying to sell the Property, Operation Grace and the City wi sh to enter into a licensing agreement whereby Oper ation Grace will be allowed to park and store up to two vehicles at a time in the Building; and WHEREAS, the City is willing to issue Operation Grace a license to u se the Building for the storage purposes described herein, provided such u se is in accordance with the terms and condition s of thi s Agreement. NOW, THEREFORE , in consideration of the mutual prom1ses cont ained m this Agreement, the parties agree as follows: 1. Terms of Licen se. The City hereby grants to Operation Grace a non-exclusive licen se to access the Property and use the Building for the parking and storage of up to two vehicles at a time. However, never shall there be more than one RV-sized mobile dental vehicle parked in the Building at one time . Operation Grace shall only park and store its vehicles inside of the Building and shall not park or store its vehicl es anywhere else on the Property. No other item s aside from the two vehicl es shall be stored anywhere on the Property or in the Building. The use of the Property and the Building by Operation Grace, its officials , staff, agents , and/or contractors shall be solely for parking and storing veh icles during Packet Page Number 68 of 189 2 491207v3 DTA MA745-3 G6, Attachment 2 the period beginning upon execution of this Agreement and continuing until this Agreement is terminated, as provided herein. 2. Access. Operation Grace shall have access to the Property and the Buildin g 24 hours per day, 7 days per week. Only persons known to and authorized by Oper ation Grace shall be allowed to access the Property and the Building. 3. Licen se Fee. Operation Grace will pay the City $50.00 per month in exchange for thi s license . Payment shall be due to the City and paid in full on the 1st of each month for which it is due. A prorated fee for th e fir st month shall b e due to the City and paid in full within 10 days following the effective date of this Agreement. The effective date shall be the date the second party executes this Agreement. 4. Permissive Use. Operation Grace agrees that its u se of the Property is with the City's permission and is not open, continuous, notorious or in any other manner support ive of a claim of adverse possession , prescriptive easement, or other entitlement to the Property. Furthermore, the granting of thi s license shall not be construed as an expressed or impli ed ab andonment of all or any portion of the Property . The partie s acknowledge that t hi s Agreement is a license to u se the Property for the purpo ses described herein , and it i s not a lease or easement and does not confer any estate or inte rest in real property to Operation Grace. 5. Maintenance . The City agrees to keep the Building heated and incur all costs associated thereto. Operation Grace shall be solely responsible for the placement and removal of any vehicle that it parks or stores on the Property pursuant to this Agreement. Operation Grace shall also be solely respon sible for returning any portions of the Property di sturb ed during the parking and storing of its vehicle s to their original condition within 30 days following termination of this Agreement. 6. Sale of Property. The City intends to sell the Propert y and may con tinu e to l ist the Property for sale during the term of thi s Agreement. Operation Grace agrees to ensure that it s use of the Property a nd the Building shall not interfere with the City's efforts to sell and market the Property . 7. Termination. This Agreement may be terminated by either p arty at any tim e, with or without cause, upon written notice. This Agreement shall also b e deemed autom atically t ermin ated upon tran sfer or sale of the Property by the City. The City shall notify Operation Grace of termination as soon as reasonably possibl e after it learn s that the Property is bein g sold or transferred. 8. Property Restoration. Within 30 days from termination of thi s Agreement, but in no event later than the date of closing on the Property , Operation Grace shall be solely responsible for removing its vehicles from the Buildin g and restoring any portion of the Property disturbed by its u se to at least the same condition the Property was in prior Packet Page Number 69 of 189 3 491207v3 DTA MA745-3 G6, Attachment 2 to Operation Grace's u se under thi s Agreement. 9. Indemnification. Operation Grace will hold harmless, indemnify and defend the City, its officials, employees, and agents against any and all claims, expenses, and liabilities incurred, including reasonable attorneys' fees, arising out of, or in any way related to, the acts or omissions of Operation Grace, its staff, agents, or contractors in using the Property and the Building for the parking and storage of its vehicles. This provision shall not be deemed as a waiver of any statutory immunities or liability limits available to any party under law. 10. Insurance. Operation Grace shall, during the entire term of this Agreement, maintain in force general liability insurance and automobile insurance covering any vehicles accessing the Property and being parked and stored in the Building. The City shall have no obligation to insure any vehicle owned by Operation Grace, its officials, staff, agents, or contractors. 11. Disclaimer of Warranty. Aside from the Building being heated, the City makes no representation or warranty as to the suitability of the Property or the Building for use by Operation Grace and no such representation, warranty, or any other representations are made by the City or shall be implied by operation of law or otherwise. Operation Grace accepts the Property and the Building in an as-is, where-is condition with all faults, defects, and deficiencies. 12. Governing Law. The parties agree that the interpretation and construction of this Agreement shall be governed by the laws of the State of Minnesota. 13. Entire Agreement. This Agreement contains the entire understanding of the parties regarding the matters addressed herein. No modifications to this Agreement are effective unless in writing and signed by all parties. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed as of the day and year first above written. OPERATION GRACE MN: By:____________________________ Its Executive Director By:____________________________ Its Secretary Date:___________________________ Packet Page Number 70 of 189 4 491207v3 DTA MA745-3 G6, Attachment 2 CITY OF MAPLEWOOD: By:____________________________ Nora Slawik, Mayor By:____________________________ Melinda Coleman, City Manager Date:___________________________ Packet Page Number 71 of 189 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works Scott Schultz, Utility/Fleet/Parks Superintendent DATE: December 29, 2016 SUBJECT: Approval to Purchase One Street Sweeper Introduction The 2017 capital outlay budget includes funding for the replacement of one Street Sweeper. Council approval is needed to move forward with this purchase. Background The 2007 street sweeper is scheduled for replacement because of its age and condition. Street Sweepers are high-wear machines and are scheduled for replacement on a seven to ten year basis. Owning and operating these pieces of equipment beyond this life span is not cost effective as the maintenance and repair costs increase dramatically and the trade in value decreases. The most cost effective replacement age for a street sweeper is eight years. Due to replacing the sweeper two years past life expectancy an additional $28,890.00 in maintenance and repair costs have been incurred. Budget Impact The 2017 capital outlay budget identified $190,000.00 under project number PW13.04 for the replacement of the unit described above. The street sweeper will be purchased under MN State Contract pricing. The old unit will be taken in on trade. The breakdown is as follows: 2017 Elgin Street Sweeper $208,680.00 Trade in of Old Unit $20,000.00 Total Cost $188,680.00 The total cost for this purchase is $188,680.00. This is $1,320.00 less than the anticipated dollars originally allocated. The Finance Director has reviewed the fleet fund balance. Recommendation It is recommended that the City Council approve the purchase of the Elgin street sweeper and direct the Mayor and City Manager to enter into a contract with MacQueen Equipment for this purchase under MN State Contract #103153 in an amount totaling $188,680.00. G7 Packet Page Number 72 of 189 Attachments 1. Quote from MacQueen Equipment 2. 2017 CIP Sheet G7 Packet Page Number 73 of 189 G7, Attachment 1 Packet Page Number 74 of 189 Capital Improvement Plan City of Maplewood, Minnesota 2017 2021 thru Description The 2007 street sweeper, Unit 714, is due for replacement in 2017. Project #PW13.04 Priority 3 Important Justification The 2007 street sweeper is scheduled for replacement because of its age and condition. Street sweepers are high wear machines and are scheduled for replacement on a seven to ten year basis. Owning and operating these pieces of equipment beyond this life span is not cost effective as the maintenance and repair costs increase dramatically and the trade-in value decreases. Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. Useful Life 7 years Project Name Street Sweeper Category Equipment: PW Equip Type Equipment Contact Public Works Director Department Public Works Total Project Cost:$190,000 Total2017 2018 2019 2020 2021Expenditures 190,000190,000Equip/Vehicles/Furnishings 190,000 190,000Total Total2017 2018 2019 2020 2021Funding Sources 190,000190,000Fleet Management Fund 190,000 190,000Total G7, Attachment 2 Packet Page Number 75 of 189 G8 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: January 9, 2017 SUBJECT: Approval of Resolution for Designation of Depositories for Investments Introduction State law, Chapter 427 requires that cities designate financial institutions as depositories for city investments. This is typically done on an annual basis. When city investments are made, quotations are obtained from securities dealers who are on the Federal Reserve Bank’s list of primary dealers (e.g., Smith Barney/Citigroup), securities dealers that are subsidiaries of financial institutions that have been designated as depositories (e.g., Wells Fargo Brokerage Services) and RBC Dain Rauscher which is the securities dealer for the League of Minnesota Cities 4M Fixed Rate Program. If a financial institution that is not a designated depository becomes a good option for city investments in the future, it will be recommended to the Council for designation as a depository as a separate agenda item. Budget Impact None. Recommendation It is recommended that the City Council adopt the attached resolution designating depositories for investments. Attachments 1. Resolution for Designation of Depositories for Investments Packet Page Number 76 of 189 G8, Attachment 1 RESOLUTION NO. ___ DESIGNATION OF DEPOSITORIES FOR INVESTMENTS BE IT RESOLVED, that the following be and hereby are selected as depositories for time deposits of the City of Maplewood: Alerus Financial Premier Bank Wells Fargo Bank US Bank 4M Fund Nex Bank RBC BE IT FURTHER RESOLVED, that the deposits in any of the above depositories shall not exceed the amount of F.D.I.C. insurance covering such deposit unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED, that funds in the above depositories may be withdrawn and wire transferred to any other depository of the city by the request of the Finance Director or his/her designee. BE IT FURTHER RESOLVED, that these depository designations are effective until December 31, 2017. Packet Page Number 77 of 189 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 78 of 189 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Steven Love, City Engineer / Deputy Public Works Director Jon Jarosch, Civil Engineer II DATE: December 22, 2016 SUBJECT: Hillwood/Crestview Area Pavement Improvements, City Project 16-13 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 votes) Introduction The public hearing for this project has been scheduled for 7:00 p.m., Monday, January 9, 2017. Notices of the public hearing have been mailed and published. The feasibility study was accepted by the City Council on December 12, 2016, with a resolution authorizing the preparation of plans and specifications, and calling for a public hearing. The City Council will consider ordering the improvements following the public hearing. A supermajority vote is required to order the project. Background The Hillwood/Crestview Area Streets are generally bounded by Mailand Road, Linwood Avenue, McKnight Road, and Sterling Street (see attached project location map). This is the next project area identified to receive improvements as a result of the passage of the gas franchise fee ordinance. On July 11, 2016 the City Council ordered the preparation of the feasibility study. The proposed project includes approximately 2.25 miles of streets which have an average pavement condition index (PCI) rating of 32 (on a scale of 1 to 100) according to the most recent street rating survey. These streets have continued to deteriorate over the years and are in need of rehabilitation. The existing streets have concrete curb and gutter along with a storm sewer system. The proposed project will be primarily focused on rehabilitation of the pavement utilizing methods such as full depth reclaiming or mill and overlaying. The aging and deteriorating condition of roads shown on the project location map presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. An informational packet was mailed to the residents on October 13, 2016 and contained information about the proposed pavement rehabilitation project, a project location map, a letter explaining assessments, and a letter inviting residents to a neighborhood meeting. An informational neighborhood meeting was held October 26, 2016 at the Maplewood Community Center. Staff mailed out the meeting invitation to 260 property owners and approximately 25 residents attended the meeting. The meeting generally ran from 6:00 pm to 7:30 p.m. including a presentation, question and answer session, and one-on-one conversations. Items presented at the meeting included H1 Packet Page Number 79 of 189 the public improvement process, an explanation of why the Hillwood/Crestview Area was chosen for improvements, project scope, proposed assessments, and an estimated project timeline. At the time this report was written an additional neighborhood meeting was scheduled to be held on January 5, 2017. At this meeting staff will be available to meet with residents and answer any question about the proposed project, the public process, and assessments. Discussion The existing public infrastructure for the streets in the project areas generally consists of a bituminous pavement section, concrete curb and gutter, storm sewer, sanitary sewer, and water utilities. The proposed project is focused primarily on fixing the condition of the bituminous pavement. Staff is recommending reclaiming the top 8 inches of the street section. By reclaiming, grinding, the top 8 inches of the street section, the crushed bituminous is blended with the underlying aggregate to form new base material to support the road. After the road has been reclaimed and excess material removed, the road base will be reshaped to provide adequate drainage. The new base material will be compacted, and a new bituminous pavement surface will be installed. The proposed project also includes minor adjustments and repairs to the existing storm sewer, sanitary sewer, and water utilities. The feasibility study found that the project is feasible, necessary, and cost effective from an engineering standpoint and the City Council approved the document on December 12, 2016. The first Public Hearing is the meeting in which the residents have the opportunity to comment on the project. In order to proceed with the project a super majority vote is needed for ordering of the improvement after public testimony is received. Budget Impact The estimated project cost is $1,582,542. The estimated costs includes 10% contingencies and 24% overhead, which include engineering, administrative, legal, and fiscal expenses. The approved financing plan is shown below and shall be implemented: PROPOSED IMPROVEMENTS TOTAL AMOUNT % OF COST RECOVERY GAS FRANCHISE FEE FUND 567,924$ 36% SPECIAL BENEFIT ASSESSMENT 823,453$ 52% ENVIRONMENTAL UTILITY FUND 94,471$ 6% SANITARY SEWER FUND 62,981$ 4% ST. PAUL W.A.C. FUND 33,713$ 2% TOTAL PROJECT FUNDING $1,582,542 100% ESTIMATED PROJECT COST RECOVERY The proposed project funding is approximately $200,000 more than the proposed 2017-2021 CIP funding plan. The increase in the proposed project funding plan is primarily covered by an increase in the amount of Gas Franchise Fee funds utilized. Last year’s pavement rehabilitation project had a significant savings in the amount of Gas Franchise Fee funds used due to receiving favorable bid prices. The estimated project costs and proposed project funding plan have been reviewed by the Finance Director. During the design process city staff will determine if there are any bid alternative options for the proposed project to help hold to the proposed project budget and available funding. The use of bid H1 Packet Page Number 80 of 189 alternatives allow the City to adjust the scope of improvements to conform to budgetary constraints while maximizing the work completed. In essence, bid alternatives would allow the bids to be received and then the city can choose the most cost appropriate design. An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to set the special benefit assessment amounts for the project area. For the purposes of the feasibility report, the rates established in the City’s Special Assessment Policy were utilized and represent the maximum assessment rates for this project. • Residential o Pavement Rehabilitation / Replacement Rate = $3,450/unit • Commercial / Multi-Family o Commercial /Multi-Family Special Benefit Assessment Rates = $69 Per Linear Foot There are a total of 249 assessable residential and commercial/multi-family parcels within the project area. Recommendation It is recommended that the City Council hold a Public Hearing and consider approval of the attached Resolution Ordering the Improvements for the Hillwood/Crestview Area Pavement Improvements, City Project 16-13 (Four affirmative votes are required to approve the resolution). Attachments 1. Resolution 2. Project Map 3. Feasibility Executive Summary H1 Packet Page Number 81 of 189 RESOLUTION ORDERING IMPROVEMENT WHEREAS, pursuant to a resolution of the City Council adopted December 12, 2016, fixed a date for a council hearing on the proposed street improvements for the Hillwood/Crestview Area Pavement Improvements, City Project 16-13. AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on January 9, 2017; and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That it is necessary, cost effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to the Hillwood/Crestview Area Pavement Improvements, City Project 16-13. 2. Such improvements ordered as proposed in the council resolution adopted on the 9th day of January, 2017. 2. The City Engineer, or his designee, is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications as previously directed by the City Council at the December 12, 2016 council meeting. 3. The Finance Director was authorized to make the financial transfers necessary to implement the financing plan for the project by the City Council at the December 12, 2016 council meeting. A project budget of $1,582,542.00 was established. The approved financing plan is as follows: FUNDING SOURCE TOTAL AMOUNT % OF AREA #1 GAS FRANCHISE FEE FUND 567,924$ 36% SPECIAL BENEFIT ASSESSMENT 823,453$ 52% ENVIRONMENTAL UTILITY FUND 94,471$ 6% SANITARY SEWER FUND 62,981$ 4% ST. PAUL W.A.C. FUND 33,713$ 2% TOTAL PROJECT FUNDING $1,582,542 100% Approved this 9th day of January, 2017. H1, Attachment 1 Packet Page Number 82 of 189 H1, Attachment 2 Packet Page Number 83 of 189 iv HILLWOOD-CRESTVIEW AREA STREET IMPROVEMENTS CITY PROJECT 16-13 EXECUTIVE SUMMARY CRESTVIEW DRIVE, DORLAND ROAD, HILLWOOD DRIVE, HUNTINGTON COURT, LAKEWOOD DRIVE, MARNIE STREET, OAKRIDGE DRIVE, OAKRIDGE LANE, SPRINGSIDE DRIVE, TEAKWOOD COURT, TEAKWOOD DRIVE Project Summary This feasibility report has been prepared for the Hillwood-Crestview Area Street Improvements, City of Maplewood Project 16-13. The above referenced streets total approximately 2.25 miles in length. The proposed improvements include the following: 1) Reclamation of all project streets. Sub-grade repairs in areas of failure as necessary to support the new street section. 2) Removal and replacement of damaged sections of concrete curb and gutter and surmountable curb in driveway areas. 3) Replacement of outdated sanitary sewer castings. 4) Replacement of damaged storm sewer castings. 5) Replacement of pedestrian curb ramps as necessary. Project Cost The estimated total project cost is $1,582,542 and is outlined as follows: PROPOSED IMPROVEMENTS TOTAL AMOUNT % OF TOTAL STREET IMPROVEMENTS 1,391,377$ 88% STORM IMPROVEMENTS 94,471$ 6% SANITARY SEWER IMPROVMENTS 62,981$ 4% WATER SYSTEM IMPROVEMENTS 33,713$ 2% TOTAL ESTIMATED PROJECT COST: $1,582,542 100% ESTIMATED PROJECT COST SUMMARY The estimated costs includes 10% contingencies and 24% overhead, which include engineering, administrative, legal, and fiscal expenses. Proposed Financing The improvements are proposed to be financed through a combination of special assessments to the benefiting properties, Gas Franchise Fees, the Sanitary Sewer Fund, the Environmental Utility Fund and St. Paul W.A.C. funds. The table on the following page displays a summary of the estimated financing for the proposed project. H1, Attachment 3 Packet Page Number 84 of 189 v Schedule The following schedule may be implemented, should it be determined to proceed with the project: Receive feasibility study 12/12/2016 Order public hearing 12/12/2016 Authorize preparation of plans and specifications 12/12/2016 Public hearing 1/9/2017 Approve plans and specifications/Authorize advertisement for bids 1/23/2017 Bid date 3/2/2017 Assessment hearing 3/13/2017 Accept bids/award contract 3/13/2017 Begin construction May 2017 Complete construction September 2017 Assessments certified to Ramsey County November 2017 FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT GAS FRANCHISE FEE FUND $567,924 36% SPECIAL BENEFIT ASSESSMENT $823,453 52% ENVIRONMENTAL UTILITY FUND $94,471 6% SANITARY SEWER FUND $62,981 4% ST. PAUL W.A.C. FUND $33,713 2% TOTAL PROJECT FUNDING $1,582,542 100% ESTIMATED PROJECT COST RECOVERY H1, Attachment 3 Packet Page Number 85 of 189 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Steven Love, City Engineer / Deputy Public Works Director Jon Jarosch, Civil Engineer II DATE: December 22, 2016 SUBJECT: Pond/Dorland Area Street Improvements, City Project 16-12 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing (4 votes) Introduction The public hearing for this project has been scheduled for 7:00 p.m., Monday, January 9, 2017. Notices of the public hearing have been mailed and published. The feasibility study was accepted by the City Council on December 12, 2016, with a resolution authorizing the preparation of plans and specifications, and calling for a public hearing. The City Council will consider ordering the improvements following the public hearing. A supermajority vote is required to order the project. Background The Pond/Dorland Area Street Improvements project consists of two areas. Area 1 consists of Pond Avenue and Dorland Road and are generally bounded by Mailand Road, Londin Lane, and McKnight Road. Area 2 consists of Boxwood Avenue, Dorland Road, Overlook Circle, and Heights Avenue and are generally bounded by McKnight Road, Snowshoe Lane and Interstate 494 (see attached project location map). The proposed project includes approximately 1.12 miles of streets which have an average pavement condition index (PCI) rating of 34 (on a scale of 1 to 100) according to the most recent street rating survey. These streets have continued to deteriorate over the years and are in need of major rehabilitation. On July 11, 2016 the City Council ordered the preparation of the feasibility study. The aging and deteriorating condition of roads shown on the project location maps for Area #1 and Area #2 presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represent a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. An informational packet was mailed to the residents on October 13, 2016 and contained information about the proposed pavement rehabilitation project, a project location map, a letter explaining special assessments, and a letter inviting residents to the neighborhood meeting. An informational neighborhood meeting was held October 27, 2016 at the Maplewood Community Center. Staff mailed out the meeting invitation to 280 property owners and approximately 21 residents attended the meeting. The meeting generally ran from 6:00 pm to 7:30 p.m. including a presentation, question and answer session, and one-on-one conversations. Items presented at the meeting included H2 Packet Page Number 86 of 189 the public improvement process, an explanation of why Pond/Dorland Area was chosen for improvements, project scope, proposed assessments, and an estimated project timeline. At the time this report was written an additional neighborhood meeting was scheduled to be held on January 5, 2017. At this meeting staff will be available to meet with residents and answer any question about the proposed project, the public process, and assessments. Discussion The existing public infrastructure for Area #1 streets generally consists of a bituminous pavement section, concrete curb and gutter, storm sewer, sanitary sewer, and cast iron water mains. As part of this project it is anticipated that cast iron water mains will need to be replaced due to cast iron being more susceptible to breaks. Therefore, streets in Area #1 will need to be fully reconstructed with new concrete curb and gutter. At the neighborhood meeting residents brought up concerns with capacity of the storm sewer system. The proposed project will evaluate and include measures to increase the inlet capacity of the system and water quality improvements based on the design evaluation. In Area #2 the public infrastructure generally consists of a bituminous pavement section, concrete curb and gutter, storm sewer, sanitary sewer, and ductile iron water mains. Boxwood Avenue, Dorland Road (south of Carver Avenue), Overlook Circle, and Heights Avenue (except the cul-de-sac) have underground utilities and concrete curb and gutter in good condition. For these streets the project will focus primarily on rehabilitation of the pavement with reclamation of the top 8 inches of the street section. By reclaiming, grinding, the top 8 inches of the street section, the crushed bituminous is blended with the underlying aggregate to form new base material to support the road. After the road has been reclaimed and excess material removed, the road base will be reshaped to provide adequate drainage. The new base material will be compacted, and a new bituminous pavement surface will be installed. The remaining streets in Area #2, Dorland Road (south of Boxwood Avenue and north of Carver Avenue) and cul-de-sac at the end of Heights Avenue will need to be reconstructed as they are currently built without concrete curb and gutter. As part of the design process staff will evaluate and include storm sewer improvements as needed for both capacity and water quality. The proposed project also includes minor adjustments and repairs to the existing storm sewer, sanitary sewer, and water utilities. The feasibility study found that the project is feasible, necessary, and cost effective from an engineering standpoint and the City Council approved the document on December 12, 2016. The first Public Hearing is the meeting in which the residents have the opportunity to comment on the project. In order to proceed with the project a super majority vote is needed for ordering of the improvement after public testimony is received. Budget Impact The total estimated project cost is $2,130,620. The estimated costs includes 10% contingencies and 28% overhead, which include engineering, administrative, legal, and fiscal expenses. The approved financing plan is shown on the following page and shall be implemented: H2 Packet Page Number 87 of 189 PROPOSED FINANCING SOURCES TOTAL AMOUNT % OF COST RECOVERY G.O. IMPROVEMENT BONDS 800,000$ 38% SPECIAL BENEFIT ASSESSMENT 594,388$ 28% ENVIRONMENTAL UTILITY FUND 398,620$ 19% SANITARY SEWER FUND 143,572$ 7% ST. PAUL REGIONAL WATER SERVICE 106,040$ 5% ST. PAUL W.A.C. FUND 88,000$ 4% TOTAL PROJECT FUNDING $2,130,620 100% During the design process city staff will determine if there are any bid alternative options for the proposed project to help hold to the proposed project budget and available funding. The use of bid alternatives allow the City to adjust the scope of improvements to conform to budgetary constraints while maximizing the work completed. In essence, bid alternatives would allow the bids to be received and then the city can choose the most cost appropriate design. The proposed project budget is approximately $189,000 below the proposed 2017-2021 CIP funding plan. The G.O. Improvement Bonds remain at the same level as the proposed 2017-2021 CIP funding plan. The estimated project costs and proposed project funding plan have been reviewed by the Finance Director. An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to set the special benefit assessment amounts for the project area. For the purposes of the feasibility report, the rates established in the City’s Special Assessment Policy were utilized and represent the maximum assessment rates for this project. • Residential o Full Reconstruction Rate = $6,600.00/unit o Partial Reconstruction Rate = $4,950.00/unit o Pavement Rehabilitation / Replacement Rate = $3,450.00/unit • Commercial / Multi-Family o Partial Reconstruction Special Benefit Assessment Rate = $99.00 Per Linear Foot There are a total of 283 assessable residential and commercial/multi-family parcels within the project area. Recommendation It is recommended that the City Council hold a Public Hearing and consider approval of the attached Resolution Ordering the Improvement for Pond/Dorland Area Street Improvements, City Project 16-12 (Four affirmative votes are required to approve this resolution). Attachments 1. Resolution Ordering Improvements 2. Project Map 3. Feasibility Executive Summary H2 Packet Page Number 88 of 189 RESOLUTION ORDERING IMPROVEMENT WHEREAS, pursuant to a resolution of the City Council adopted December 12, 2016, fixed a date for a council hearing on the proposed street improvements for the Pond/Dorland Area Street Improvements, City Project 16-12. AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on January 9, 2017; and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to the Pond/Dorland Area Street Improvements, City Project 16-12. 2. Such improvements ordered as proposed in the council resolution adopted on the 9th day of January, 2017. 3. The City Engineer, or his designee, is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications as previously directed by the City Council at the December 12, 2016 council meeting. 4. The Finance Director was authorized to make the financial transfers necessary to implement the financing plan for the project by the City Council at the December 12, 2016 council meeting. A project budget of $2,130,620.00 was established. The approved financing plan is as follows and shall be implemented: FUNDING SOURCE TOTAL AMOUNT % OF COST RECOVERY G.O. IMPROVEMENT BONDS 800,000$ 38% SPECIAL BENEFIT ASSESSMENT 594,388$ 28% ENVIRONMENTAL UTILITY FUND 398,620$ 19% SANITARY SEWER FUND 143,572$ 7% St. PAUL REGIONAL WATER SERVICE 106,040$ 5% ST. PAUL W.A.C. FUND 88,000$ 4% TOTAL PROJECT FUNDING $2,130,620 100% Approved this 9th day of January, 2017. H2, Attachment 1 Packet Page Number 89 of 189 H2, Attachment 2 Packet Page Number 90 of 189 iv POND-DORLAND AREA STREET IMPROVEMENTS CITY PROJECT 16-12 EXECUTIVE SUMMARY BOXWOOD AVENUE, DORLAND ROAD, HEIGHTS AVENUE, OVERLOOK CIRCLE, POND AVENUE Project Summary This feasibility report has been prepared for the Pond-Dorland Area Street Improvements, City of Maplewood Project 16-12. The above referenced streets total approximately 1.12 miles in length. The proposed improvements include the following: 1) Reclamation of all project streets. Sub-grade repairs would be conducted in areas of failure as necessary to support the new street section. 2) Replacement of all concrete curb and gutter along Pond Avenue and Dorland Road (Mailand Road to Londin Lane). 3) Addition of concrete curb and gutter along Dorland Road between Carver Avenue and Boxwood Avenue as well as in the Heights Avenue cul-de-sac area. 4) Replacement of deteriorated concrete curb and gutter in the remainder of the project area. 5) The removal and replacement of over 2,100 lineal feet of cast-iron watermain along Pond Avenue and Dorland Road north of Mailand Road. 6) Replacement of outdated sanitary sewer castings throughout the project area. 7) Cast-in-place sanitary sewer lining in areas throughout the City prone to root and groundwater intrusions. 8) Replacement of damaged storm sewer castings within the project area. 9) Expansion of the existing storm sewer system to reduce localized flooding issues, particularly along Pond Avenue and Dorland Road north of Mailand Road. 10) Installation of stormwater quality and volume reduction features to meet Ramsey- Washington Metro Watershed District and City stormwater regulations. 11) Replacement of pedestrian curb ramps as necessary. 12) Bituminous fog seal of past neighborhood improvement project streets to extend the useful life of the pavement. H2, Attachment 3 Packet Page Number 91 of 189 v Project Cost The estimated total project cost is $2,130,620 and is outlined as follows: PROPOSED IMPROVEMENTS TOTAL AMOUNT % OF TOTAL STREET IMPROVEMENTS 1,394,388$ 65% STORM IMPROVEMENTS 398,620$ 19% SANITARY SEWER IMPROVMENTS 143,572$ 7% WATER SYSTEM IMPROVEMENTS 194,040$ 9% TOTAL ESTIMATED PROJECT COST: $2,130,620 100% ESTIMATED PROJECT COST SUMMARY The estimated costs includes 10% contingencies and 28% overhead, which include engineering, administrative, legal, and fiscal expenses. Proposed Financing The improvements are proposed to be financed through a combination of special assessments to the benefiting properties, G.O. Improvement Bonds, the Sanitary Sewer Fund, the Environmental Utility Fund, Saint Paul Regional Water Services and W.A.C. funds. The table below displays a summary of the estimated financing for the proposed project. Schedule The following schedule may be implemented, should it be determined to proceed with the project: Receive feasibility study 12/12/2016 Order public hearing 12/12/2016 Authorize preparation of plans and specifications 12/12/2016 Public hearing 1/9/2017 Approve plans and specifications/Authorize advertisement for bids 1/23/2017 Bid date 3/2/2017 Assessment hearing 3/13/2017 Accept bids/award contract 3/13/2017 Begin construction May 2017 Complete construction September 2017 Assessments certified to Ramsey County November 2017 FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT G.O. BOND $800,000 38% SPECIAL BENEFIT ASSESSMENT $594,388 28% ENVIRONMENTAL UTILITY FUND $398,620 19% SANITARY SEWER FUND $143,572 7% SAINT PAUL REGIONAL WATER SERVICE $106,040 5% W.A.C. FUND $88,000 4% TOTAL PROJECT FUNDING $2,130,620 100% ESTIMATED PROJECT COST RECOVERY H2, Attachment 3 Packet Page Number 92 of 189 J1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Andrea Sindt, City Clerk DATE: January 3, 2017 SUBJECT: Consider Approval of 2017 City Council Appointments to Boards, Commissions and Miscellaneous Groups At its first meeting of the year the City Council officially makes annual appointments to boards, commissions and groups of which the City is a member and to those who serve at the pleasure of the Council. The following appointments are for your consideration. (SL = Staff Liaison, ALT = Alternate, REP = Representative) Appointment 2016 Appointments 2017 Appointments Acting Mayor* Councilmember Xiong Councilmember Smith *Rotation of acting mayors: 2013 Councilmember Juenemann, 2014 Councilmember Cardinal, 2015 Councilmember Abrams, 2016 Councilmember Xiong, 2017 Councilmember Smith. Auditor Contact Councilmember Abrams Councilmember Juenemann Community Design Review Board Councilmember Xiong Mike Martin (SL) Mike Martin (SL) Data Compliance Officers: Responsible Authority Karen Haag Andrea Sindt City Personnel Officer Terrie Rameaux Terrie Rameaux City Law Enforcement Officer Paul Schnell Paul Schnell Economic Development Authority Councilmember Abrams Chair Environment & Natural Councilmember Juenemann Resources Commission Shann Finwall (SL) Shann Finwall (SL) Fire Relief Association Mayor Slawik Mayor Slawik Relief By-Laws require Mayor Melinda Coleman (SL) to be member of the Board Gateway Corridor Group Councilmember Smith Mayor Slawik (ALT) Michael Thompson (ALT) Michael Thompson (ALT) Heritage Preservation Commission Councilmember Xiong Ginny Gaynor (SL) Ginny Gaynor (SL) Housing & Economic Development Councilmember Abrams Commission Mike Martin (SL) Mike Martin (SL) Packet Page Number 93 of 189 Appointment 2016 Appointments 2017 Appointments Human Rights Commission Councilmember Juenemann Paul Schnell (SL) Paul Schnell (SL) Joint Ice Arena Board Councilmember Smith Councilmember Xiong Mayor Slawik (ALT) Maplewood Communications Councilmember Abrams Mayor Slawik (ALT) Bryan Smith (ALT) Maplewood Green Team Councilmember Juenemann Shann Finwall (SL) Shann Finwall (SL) Municipal Legislative Commission Melinda Coleman Mayor Slawik (ALT) Councilmember Juenemann (ALT) Official Newspaper Maplewood Review Pioneer Press (ALT) Parks & Recreation Councilmember Smith Commission DuWayne Konewko Jim Taylor/Audra Robbins (SL) Planning Commission Councilmember Abrams Mike Martin (SL) Police Civil Service Commission Councilmember Juenemann Terrie Rameaux (SL) Ramsey County Dispatch Councilmember Juenemann Policy Committee Councilmember Abrams Ramsey County League Councilmember Smith of Local Governments Councilmember Xiong (ALT) Regional Mayors Mayor Slawik Mayor Slawik Rush Line Corridor Mayor Slawik Melinda Coleman (SL) Suburban Area Chamber Melinda Coleman of Commerce Karen Haag (ALT) Councilmember Abrams (REP) Councilmember Smith (REP) Suburban Rate Authority Michael Thompson St. Paul Water Utility Will Rossbach Transportation Advisory Board Mayor Slawik Packet Page Number 94 of 189 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator DATE: January 3, 2017 SUBJECT: Consider Approval of a Conditional Use Permit Resolution for Health Partners’ Proposed Intensive Residential Treatment Services Program, 2715 Upper Afton Road Introduction James McClean on behalf of Health Partners is requesting city approval of a conditional use permit (CUP) to operate a short-term mental health rehabilitation program within the existing building located at 2715 Upper Afton Road. Maplewood allows licensed residential programs in any zoning district within the city with an approved conditional use permit. At this time, the applicant is not proposing any site or exterior building modifications. Request The applicant is requesting city approval of a CUP for a state-licensed residential program. Background August 24, 1982: The city’s community design review board approved the plans for the existing building on this site. Discussion Conditional Use Permit The applicant is proposing to remodel the interior of the building located at 2715 Upper Afton Road at a cost of $2-4 million. The building would house a therapeutic treatment facility with 16 single patient rooms, ancillary offices, meeting and counseling spaces required for the program. The applicant indicates the program would be part of Health Partners care system which includes hospitals, medical and dental clinics, and pharmacies. This proposed facility would be staffed 24 hours a day, seven days a week. The average stay for patients at the facility would be 60 days. The applicant is seeking to have this facility running by fall of 2017. A few of the comments staff received from the neighborhood expressed concern about the proposed facility’s proximity to the elementary school across the street. State law does not J2 Packet Page Number 95 of 189 restrict this type of facility’s location in terms of distance from a school, nor does the city’s zoning code. The city’s police chief has reviewed this proposal and is recommending the applicant be required to review the facility’s security and response plan on an annual basis with the police chief. This facility is required to be licensed by the state’s Department of Human Services and is deemed a multifamily residential use and the city parking standards are applied as such. Based on the facility having 16 patient rooms, the city would require 32 parking spaces. The site currently has 27 parking spaces but already has a shared parking and access agreement in place with the property to the east giving the building access to 10 additional spaces – for a total of 37 spaces. Staff is comfortable with waiving the requirement of having 50 percent of the parking spaces be covered since the residents of this facility will not typically have cars on site and the zoning of this site remains business commercial. The applicant has stated its peak parking demand on a daily basis will typically require 15 parking spaces and this would occur during staffing shift changes. The applicant also estimates this use will generate less than 30 vehicular trips made to and from the facility over a 24-hour period. While the applicant has stated they are not seeking any exterior site modifications at this time, staff is recommending additional screening be added to the site. Staff would recommend screening be added to the west and north property lines to screen the building and use from the surrounding residential uses. The screening needs to provide year-round protection and can be accomplished with either a fence or arborvitae vegetation. Department Comments Engineering Staff engineer Jon Jarosch reviewed this project and stated since there are no exterior improvements he would have no comment Building Official, Jason Brash Applicant must meet all Minnesota State Building Code requirements. Fire Department, Butch Gervais The applicant will need to have a fire protection and fire alarm notification system installed per code. All the work will require permits and licensed contractors completing the work. A fire department lock box will be required. Police Department, Paul Schnell The applicant should be required to review its security and response plan on an annual basis with the city’s police chief or their designee. J2 Packet Page Number 96 of 189 Commission Review Planning Commission December 20, 2016: The planning commission held a public hearing and recommended approval of this project. Budget Impact None. Recommendations A. Approve the attached conditional use permit resolution. This conditional use permit allows an intensive residential treatment services program within the existing building located at 2715 Upper Afton Road. This approval shall be subject to the following conditions: 1. All interior construction work shall be reviewed by the city’s building official. All work will require building permits. 2. The proposed use must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Prior to receiving a certificate of occupancy, the applicant shall provide year-round screening along the west and north property lines. Screening can be achieved with either a fence or appropriate landscaping as approved by staff. Screening is required to be at least 6 feet tall and be at least 80 percent opaque. 5. The applicant shall submit to city staff a floor plan showing where the residential units will be placed within the building. 6. By January 31 of every year, the applicant is required to review its security and response plan with the city’s police chief or their designee. 7. Prior to receiving a certificate of occupancy, the applicant shall provide to the city copies of all required licenses issued by the Minnesota Department of Human Services. 8. Must receive approval of any applicable city licenses as determined by the city’s health officer. 9. This permit waives the city code requirement of requiring covered parking spaces for a multifamily residential building. J2 Packet Page Number 97 of 189 Citizen Comments Staff surveyed the 45 surrounding property owners within 500 feet of the proposed site for their opinion about this proposal. Staff received six responses. The Saint Paul Area Chamber of Commerce also submitted a letter regarding this project. This letter can be found in the report’s attachments. In favor 1. I support this proposal. I have family members who could benefit from such a program. It would be a positive addition to the neighborhood. (Rita Kay Brenner, 2673 Upper Afton Road) Against 1. I have lived in my home for 30 years and I do not want this in my backyard. Which I live right by the building. We do not have any problems in our neighborhood nor do we want any to start by putting a mental health place. Find another place to put it. P.S. You got to be kidding if you think we want to live and have mental health people around. I do not want them near my home, kids, or animals. Find a different place to put them. Besides we have an elementary school not even a 100 feet away. We don’t want this. (Edward and Kim Schroepfer, 22 Mayhill Road) 2. Very concerned about this facility. Strongly oppose it. Mainly because of the school, have children walking to and from school. Lots of traffic on the road. (Arlene Holst, 28 Mayhill Road) 3. Staff received phone call and summarized comments – Concerned about project’s location near school. Opposes this project. (Robert Freid, 56 Mayhill Road) 4. My main concern regarding the location of a mental health rehabilitation program on Upper Afton Rd. is the close proximity to the school. There are always children nearby - either attending school, after-school activities, programs at the Carver School gym and the playground. With news articles where persons apparently rehabilitated often are dangerous to family members, etc. I feel this would not be a proper location for this facility. I no longer drive at night due to my age and therefore will not attend the meeting, but want you to be aware of my concerns. (Shirley Neudahl, 63 Mayhill Road) No comment 1. I have no comments. (Rinkel Family Limited Partnership, 2695 Brookview Drive) Reference Information Site Description Site Size: 0.53 Acre Existing Land Use: Vacant commercial building J2 Packet Page Number 98 of 189 Surrounding Land Uses North: Restaurant South: Medical office building East: Office building West: Single family homes Planning Existing Land Use: Commercial (c) Existing Zoning: Business Commercial (bc) Application Date The city deemed the applicant’s applications complete on December 9, 2016. The initial 60-day review deadline for a decision is February 7, 2017. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary in order to complete the review of the application. Attachments 1. Overview Map 2. Land Use Map 3. Zoning Map 4. Applicant’s Letter 5. Saint Paul Area Chamber of Commerce Letter 6. Draft Planning Commission Minutes, December 20, 2016 7. Conditional Use Permit Resolution J2 Packet Page Number 99 of 189 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 600.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION Feet600.00300.00 Project Site Regions Hospital - Conditional Use Permit Request J2, Attachment 1Packet Page Number 100 of 189 Maplewood, Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics,CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP,swisstopo, and the GIS User Community, Esri, HERE, DeLorme,MapmyIndia, © OpenStreetMap contributors, and the GIS user community 2715 Upper Afton Road - Health Partners Land Use Map Legend High Density Residential Institution Commercial ParkGovernmentLow Density Residential J2, Attachment 2 Packet Page Number 101 of 189 Maplewood, Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics,CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP,swisstopo, and the GIS User Community, Esri, HERE, DeLorme,MapmyIndia, © OpenStreetMap contributors, and the GIS user community 2715 Upper Afton Road - Health Partners Zoning Map Legend Single Dwelling (r1)Multiple Dwelling (r3)Farm (f) Business Commercial (bc) J2, Attachment 3 Packet Page Number 102 of 189 Regions Hospital is submitting this Conditional Use Permit for the property on 2715 Upper Afton Road to allow the use of the site for a short-term mental health rehabilitation program that would offer medical support and treatment for patients transitioning from the hospital to home. This project would include an estimated $2M-$4M investment into rehabilitating this property and would transform it into a therapeutic treatment facility with 16 single patient rooms, ancillary offices, meeting and counseling spaces required for the program. At the current time, we are not proposing any site or exterior building changes or modifications The reason for the Conditional Use Permit is that Section 44-1092(3) of the city ordinances requires a conditional use permit for residential programs in zoning districts where they are not specifically prohibited. The program would be part of HealthPartners care system which includes hospitals, medical and dental clinics, and pharmacies. HealthPartners also has medical and dental insurance plans and HealthPartners Institute provides medical education and conducts research. The City of Maplewood has been determined to have a need for more providers of this vital service for its citizens and Regions Hospital and HealthPartners have a goal to continue to provide healthcare for the local community. Intensive, short term rehabilitation programs for mental health are well established. There are 19 similar programs, called Intensive Residential Treatment Services (IRTS), in the metro area. They are located in neighborhoods such as West Bloomington, Golden Valley, Minneapolis’ Seward neighborhood, St. Louis Park and Lake Elmo. HealthPartners three short-term rehabilitation programs located in St. Paul and St Louis Park have built strong community partnerships with neighboring businesses and residents and have a history of providing services for over twenty years. Regions Hospital is a Level I Trauma Center that has served our community for more than 140 years. It is a nonprofit teaching hospital that provides care for the brain and nervous system, heart, cancer, emergency care, burn, orthopaedic care, and more. Regions is also one of the largest providers of care for mental health in the east metro. It serves about 4,000 people a year. In the past few years there has been a growing number of patients who are ready leave the hospital, but cannot. They need short-term rehabilitation, such as an IRTS to continue to recovery and back into the community. However, our state does not have enough of these programs. As a result, every month, Regions alone has about 17 patients who are ready to be discharged to an IRTS from the hospital and have to wait an average of two weeks before there is an opening available for them. The largest percentage of these patients live in Maplewood and would benefit from having a program close to their families. As well, many live in the surrounding communities of St. Paul, Roseville, White Bear Lake and Oakdale. J2, Attachment 4 Packet Page Number 103 of 189 HealthPartners is proud to serve Maplewood at three health care clinics and we look forward to extending our services with this new program. Some key components of the proposed program include: • 16 single rooms with bathrooms • Healing environment with common areas, green space • 24/7 staffing and supervision • Staff includes 11 mental health professionals and practitioners • Average stay is 60 days • 17 full-time jobs with competitive salaries and benefits • Plan to be open and operating by late summer/early fall of 2017 Concerning the specific findings for approval of a Conditional Use Permit, we feel that this proposed use is directly aligned with the intent of the City for the following reasons: • The use would be located, designed, maintained, constructed and operated to be in conformity with the City's comprehensive plan and Code of Ordinances.  The facility meets the following goals outlined in Maplewood’s Housing Action Plan including to: o Provide for the housing and service needs of a disabled population o Provide housing and services to meet the needs of non-traditional households  The property is currently zoned Office which is the zoning type that this use best fits within in the City of Maplewood given its largely office-centered components for administration, counseling and meeting areas.  As part of the City’s comprehensive plan, the goal is to increase the acreage of office area within the City between now and 2030. Hence, keeping this piece of land as an office use through granting the Conditional Use Permit and allowing the reinvestment by HealthPartners into the renovation and upkeep of a property that otherwise might be redeveloped into a different use fits into the Comprehensive Plan.  In the 2030 future land use map, this site is shown as “Commercial” which is in line with the proposed use and is also the same future land use as the South Metro site which was approved in 2011 for a Conditional Use Permit.  HealthPartners owns numerous properties in the metro area that demonstrate a practice of exemplary property maintenance. • The use would not change the existing or planned character of the surrounding area.  The proposed use would fit within the existing building footprint and from the exterior of the building it would visually appear to be the same or similar to any other office use that may otherwise exist at the property or in the surrounding properties.  HealthPartners would plan to correct any of the deferred maintenance on the building but otherwise keep the building’s overall structure and footprint in its current state so as to not change the existing or planned character of the surrounding area. J2, Attachment 4 Packet Page Number 104 of 189 • The use would not depreciate property values.  Per the County Assessor (Mr. Stephen Baker), in the City Council Memorandum dated July 18, 2011 for the South Metro IRTS site, he stated “In the past, these types of uses have not been found to negatively impact surrounding values.”  In that same Memorandum, Mr. Dave Haley, Assistant to the Director of the Ramsey County Human Services Department is noted as stating that there has been no evidence to verify any negative effect on home values. Mr. Haley provided staff with a synopsis of three studies that dealt with programs serving individuals with mental illness. These studies did not show any drop in property values.  HealthPartners has a history of good general upkeep of buildings and if the CUP is approved would plan to make significant upgrades to this building which is currently mostly vacant with a large degree of deferred maintenance.  The proposed rehabilitation of this long mostly-vacant property includes a significant financial investment to improve the quality of the building. • The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing, or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage water run-off, vibration, general unsightliness, electrical interference or other nuisances.  HealthPartners will maintain the property through its professional and first-class property and facilities management personnel.  There will be no part of this use which would be a nuisance to any person or property because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage water run-off, vibration, general unsightliness, electrical interference.  There will be a minimum of 2 staff members on site 24 hours per day. HealthPartners will take every precaution and implement best practices to monitor residents to ensure that they do not have any adverse effects on the surrounding community.  Although there is a stigma or assumption that people with mental illness may cause a nuisance or commit crimes, research, statistics and experience across many different locations and situations indicate that this does not occur. • The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets.  This use will have similar or lower levels of traffic than a standard office use for a similar square footage building.  We would anticipate that approximately 30 vehicular trips would be made to and from the facility in a 24-hour period.  Standard office use is generally approximately four vehicles per thousand square feet which would indicate approximately 80 trips to and from the facility if this were a standard office use. J2, Attachment 4 Packet Page Number 105 of 189 • The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks.  This program will have minimal impact on public facilities and services including streets, fire protection, drainage structures, water and sewer systems, schools and parks.  There will be a need for addition of a sprinkler system for the building for our use which will require additional water capacity.  The existing site as an office use was designed for use by approximately 40 people during office hours. We will be examining in further depth as we move through architectural plans whether additional water or sewer capacity may be required and to what degree and will cooperate with the City and MET Council to work through the SAC/WAC determination and approval process if needed.  Based on our experience in providing these services we do not anticipate an increase in police or fire protection. • The use would not create excessive additional costs for public facilities or services.  This use is very similar to the underlying zoning use of office in terms of its needs for public facilities or services. There may be some staff or patients that choose public transportation or other public services but would not be anticipated to be to a higher degree than average uses within a 10,000 SF office building.  The building owner will cooperate with the City and MET Council to work through the SAC/WAC determination and approval process if needed. • The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design.  While at this time HealthPartners is not requesting approvals for any site or exterior building improvements, if there were to be a desire for future improvements to the site, HealthPartners would gladly work with the City and surrounding community to incorporate the site’s natural and scenic features into the development design just as we have for our other locations in the metro area. • The use would cause minimal adverse environmental effects.  The proposed use has no associated adverse environmental effects.  Any potential adverse environmental impacts due to construction or renovation on site will be mitigated and managed by professional and first-class contractors and project managers. J2, Attachment 4 Packet Page Number 106 of 189 December 15, 2016 City of Maplewood Planning Commission members: Tushar Desai Allan Ige Paul Arbuckle Frederick Dahm Bill Kempe John Eads John Donofrio RE: Support for HealthPartner’s Conditional Use Permit application Dear Maplewood Planning Commission members: We write with strong support for the Intensive Residential Treatment Services (IRTS) facility that HealthPartners is proposing to build in Maplewood. As the state’s largest local chamber of commerce we know that access to appropriate treatment for mental health is vital to a thriving economy and business climate. Businesses and other employers rely on health care organizations like HealthPartners to keep our employees healthy and able to work, and this includes mental health care. There is currently a lack of treatment options available, which interrupts the continuum of quality health care in our region, and affecting individuals and employers like our members. The proposed development project is an excellent opportunity for Maplewood to host a needed and proven service and help employers have a robust pool of employees. In addition, the proposed development will be an investment of $2-4 million in Maplewood, and will provide 17 full-time jobs in the city. We urge you to approve HealthPartner’s CUP application for the IRTS facility in Maplewood so that Maplewood and the East Metro can be communities where residents and employees are able to access treatment that meets their needs. Thank you for your service to Maplewood and our East Metro community. Sincerely, Marie Ellis Director of Public Affairs and Legal Counsel Saint Paul Area Chamber of Commerce (651) 265-2780 marie@saintpaulchamber.com J2, Attachment 5 Packet Page Number 107 of 189 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, DECEMBER 20, 2016 7:00 P.M. PUBLIC HEARING a. 7 p.m. or later: Consider Approval of a Conditional Use Permit Resolution for Health Partners Proposed Intensive Residential Treatment Services Program, 2715 Upper Afton Road i. Economic Development Director, Michael Martin gave the presentation on the conditional use permit resolution for Health Partners proposed Intensive Residential Treatment Services Program at 2715 Upper Afton Road. ii. Vice President of Behavioral Health, Health Partners, Babette Apland, addressed and answered questions of the commission. iii. Director of Community Support Programs, Health Partners, Jayne Quinlan, addressed and answered questions of the commission. Chairperson Arbuckle opened the public hearing. 1. Tom Berkas, 675 Eldridge Avenue East, Maplewood addressed the commission in support of this proposal. Chairperson Arbuckle closed the public hearing. Commissioner Kempe moved to approve the conditional use permit resolution in the staff report. This conditional use permit allows an intensive residential treatment services program within the existing building located at 2715 Upper Afton Road. This approval shall be subject to the following conditions: 1. All interior construction work shall be reviewed by the city’s building official. All work will require building permits. 2. The proposed use must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Prior to receiving a certificate of occupancy, the applicant shall provide year-round screening along the west and north property lines. Screening can be achieved with either a fence or appropriate landscaping as approved by staff. Screening is required to be at least 6 feet tall and be at least 80 percent opaque. 5. The applicant shall submit to city staff a floor plan showing where the residential units will be placed within the building. J2, Attachment 6 Packet Page Number 108 of 189 6. By January 31 of every year, the applicant is required to review its security and response plan with the city’s police chief or their designee. 7. Prior to receiving a certificate of occupancy, the applicant shall provide to the city copies of all required licenses issued by the Minnesota Department of Human Services. 8. Must receive approval of any applicable city licenses as determined by the city’s health officer. 9. This permit waives the city code requirement of requiring covered parking spaces for a multifamily residential building. Seconded by Commissioner Desai. Ayes - All The motion passed. This item goes to the city council on January 9, 2017. J2, Attachment 6 Packet Page Number 109 of 189 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, James McClean on behalf of Health Partners has applied for a conditional use permit to operate an intensive residential treatment services program at 2715 Upper Afton Road. WHEREAS, conditional use permits are required for state-licensed residential programs and can be located within any zoning district within the city. WHEREAS, this permit applies to the site at 2715 Upper Afton Road. The legal description is: The South 258 feet of Lot 15, lying West of the East 228 feet thereof in Wright's Garden Lots, Ramsey County, Minnesota. WHEREAS, the history of this conditional use permit is as follows: 1. On December 20, 2016, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit 2. On January 9, 2017 the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above- described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. J2, Attachment 7 Packet Page Number 110 of 189 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All interior construction work shall be reviewed by the city’s building official. All work will require building permits. 2. The proposed use must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Prior to receiving a certificate of occupancy, the applicant shall provide year- round screening along the west and north property lines. Screening can be achieved with either a fence or appropriate landscaping as approved by staff. Screening is required to be at least 6 feet tall and be at least 80 percent opaque. 5. The applicant shall submit to city staff a floor plan showing where the residential units will be placed within the building. 6. By January 31 of every year, the applicant is required to review its security and response plan with the city’s police chief or their designee. 7. Prior to receiving a certificate of occupancy, the applicant shall provide to the city copies of all required licenses issued by the Minnesota Department of Human Services. 8. Must receive approval of any applicable city licenses as determined by the city’s health officer. 9. This permit waives the city code requirement of requiring covered parking spaces for a multifamily residential building. The Maplewood City Council __________ this resolution on January 9, 2017. J2, Attachment 7 Packet Page Number 111 of 189 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Chief of Police DATE: December 29, 2016 SUBJECT: Consider Approval of Agreement Between the City of Maplewood and Fitch & Associates for Fire Station Location/Response Time Analysis and Development of Comprehensive Public-Private EMS Partnership Request for Proposal Introduction On behalf of the Maplewood Fire and Emergency Medical Services (EMS), I seek approval of an agreement between the City of Maplewood and Fitch & Associates for a Fire Station location/response time analysis and development of a comprehensive public-private EMS partnership request for proposal (RFP). The total cost of the consulting agreement and services is $42,495.00. Background In early December of 2016, I issued a request for quotation (RFQ) to a number of public safety consulting firms with expertise in fire and EMS. The RFQ requested a work proposal and pricing for a station placement study to allow staff to assess implications to emergency response times and long-term costs based on the number and location of fire stations in Maplewood. As you know, the City’s CIP includes funding for upgrading of the City’s two northern stations. Stemming from the work and study of the City’s EMS Workgroup, we began to assess staffing levels, staffing models, and demand for service. Based on the Workgroup discussions, staff began to consider current and future staffing needs, long-term costs and emergency response implications based on service demands and the sites of the two northern fire stations. The RFQ also included the development of a comprehensive RFP for possible public-private partnerships to assist the City in handling low acuity EMS calls, as was recommended by the EMS Workgroup. As part of the 2017 budget process, I requested allocation of $28,000.00 to partially fund the study. The remaining funds are included in the fire department’s budget. Following issuance of the RFQ, I received three (3) proposals:  Emergency Service Consulting International, Wonder Lake, IL - $42,628  Fitch & Associates, Platte City, MO - $42,495  McGrath Consulting, Wilsonville, OR - $33,000 Following the review of the proposals by Chief Lukin, Chief Mondor and me, we are recommending that the City contract with Fitch & Associates. Fitch & Associates presented a comprehensive proposal that included a good deal of EMS specific analysis, which was somewhat absent in the other proposals. In addition, Fitch & Associates completed a project for J3 Packet Page Number 112 of 189 the City of Burnsville, which has a similar service delivery (Fire-based EMS) model. The work done for Burnsville by Fitch was highly regarded. Once the agreement is finalized, phase one (the station placement and response time analysis) is expected to take approximately 3-4 months. Phase two will be completed concurrent to phase one. Budget Impact Contract costs were made part of the 2017 (Fire Department & Public Safety) budget approved on December 12, 2016. Recommendation Approval of the consultant agreement between the City of Maplewood and Fitch & Associates. Attachments 1. Consultant Agreement 2. Fitch & Associates proposal packet and correspondence J3 Packet Page Number 113 of 189 1 492623v1 AMB MA745-3 FIRE SERVICES REVIEW CONSULTING SERVICES AGREEMENT This Fire Services Review Consulting Agreement (this “Agreement”) is made this 9th day of January, 2017, by and between Fitch & Associates, LLC, a limited liability company organized under the laws of the state of Missouri (the “Consultant”) and the City of Maplewood, a Minnesota municipal corporation (the “City”). RECITALS WHEREAS, the City requested and received requests for proposals to study the City’s fire services capabilities; and WHEREAS, the Consultant is a fire services consultant and has agreed to perform these services for the City; and WHEREAS, the City has been authorized by the City Council to enter into an agreement for fire services consultant services with the Consultant; and NOW, THEREFORE, the City and the Consultant agree as follows: TERMS 1.0 SCOPE OF SERVICES. 1.01 The Consultant shall conduct a comprehensive review of the City’s fire station location and operational capabilities (the “Review”), as outlined in the response to request for quotations (the “Response”), which was submitted to the City dated 16 December 2016 and which is on file with the City Manager. 1.02 The Consultant shall comply with the parameters contained in its Response. Specifically, Consultant agrees to complete all applicable phases in a timely manner and to present all deliverables to the City Council upon completion. 1.03 The Consultant shall keep the City updated on any project developments, delays, or other material changes to the project’s scope, timeline, or costs. The parties acknowledge that the project schedules contained in the Response are approximate and may be modified by agreement of the parties. To the extent that the City requests and extension of any schedule contained in the Response, the Consultant shall be afforded an equal addition of time to the project deadline contained in Section 1.04 herein. 1.04 The Consultant shall complete the Project and provide the City with all deliverables no later than December 31, 2017. 2.0. TERM. This Agreement shall commence on January 10, 2017. This Agreement shall terminate on completion of the Project by the Consultant. Either party may terminate this J3, Attachment 1 Packet Page Number 114 of 189 2 492623v1 AMB MA745-3 Agreement at any time by providing 30 days’ written notice to the other party. In the event that the City terminates this Agreement, the Consultant shall provide the City with its entire work product that is related to the Project. The Consultant shall also be entitled to full payment for all project costs incurred up to and including the day of termination at a rate of $300 per hour. The Consultant shall prepare and deliver to the City an itemized invoice outlining such costs, and the City shall remit payment within 30 days. 3.0 COMPENSATION. The Consultant shall be compensated as outlined in this Section. This Agreement is for a fixed-price contract, the total cost of which is $42,495.00. The Consultant hereby warrants that it is aware that any request for additional compensation must be approved by the City Council. The Consultant shall submit invoices for the following amounts on or after the time when it reaches the appropriate project landmarks, as outlined herein: 1. Fifteen percent of the total project price ($6,374.25) is due and payable upon execution of this Agreement; 2. Twenty percent of the total project price ($8,499.00) is due and payable upon the completion of the Information Data Request (IDR); 3. Twenty percent of the total project price ($8,499.00) is due and payable upon receipt by the City of the Draft Data Report; 4. Twenty percent of the total project price ($8,499.00) is due and payable upon receipt by the City of the Draft Geospatial Analyses; 5. Twenty percent of the total project price ($8,499.00) is due and payable upon receipt by the City of the Draft Comprehensive Report; and 6. Five percent of the total project price ($2,124.75) is due and payable upon receipt by the City of the Final Comprehensive Report. The Consultant acknowledges that no amounts will be paid until such amount is invoiced to the City and payment is duly approved by the City Council. The parties further acknowledge that usual and customary travel and related expenses including telephone, printing, and postage are including in the professional fees contained herein, and the Consultant shall not make any claim for additional compensation for these expenses. 4.0 INDEPENDENT CONTRACTOR. 4.01 Both the Consultant and the City acknowledge and agree that the Consultant and its employees, contractors, agents and subcontractors are independent contractors and not employees of the City. Any employee, subcontractor or agent who may perform services for the Consultant in connection with this Agreement is also not an employee of the City. The Consultant understands that the City will not provide any benefits of any type in connection with this Agreement, including but not limited to health or medical insurance, workers’ compensation insurance and unemployment insurance, nor will the City withhold J3, Attachment 1 Packet Page Number 115 of 189 3 492623v1 AMB MA745-3 any state or federal taxes, including income or payroll taxes, which may be payable by the Consultant. The Consultant shall be solely responsible for any and all payments due as contemplated herein. 4.02 The Consultant must use its own supplies to complete the Project. 4.03 The Consultant acknowledges that any general instruction it receives from the City has no effect on his status as an independent contractor. 5.0 INSURANCE. The Consultant must maintain adequate insurance with limits acceptable to the City to protect the Consultant and the City from claims and liability for injury or damages to persons or property for all work performed by the Consultant under this Agreement. The Consultant shall name the City as an additional insured under the Consultant’s policy. Prior to performing any services under this Agreement, the Consultant shall provide evidence to the City that acceptable insurance coverage is in effect. 6.0 WORKERS’ COMPENSATION. The Consultant shall have workers’ compensation insurance coverage that meets the requirements of Minnesota law (if required by statute). The Consultant shall execute the workers’ compensation form that is attached as Exhibit A to this Agreement. 7.0 INDEMNIFICATION. The Consultant shall hold harmless, defend and indemnify the City, its officials, employees, and agents, against any and all claims, losses, liabilities, damages, costs and expenses (including defense, settlement, and reasonable attorneys’ fees) for claims as a result of bodily injury, loss of life, property damage and any other damages arising out of the Consultant’s performance under this Agreement. Nothing herein shall limit the application of Minnesota Statutes, Chapter 466. 8.0 CONFIDENTIALITY/DATA PRACTICES. This Agreement is governed by Minnesota Statutes Section 13.05, subdivisions 6 and 11, the provisions of which are incorporated by reference into this Agreement. The City agrees to give the Consultant access to data collected or maintained by the City as necessary to perform the Consultant’s obligations under this Agreement. The Consultant agrees to maintain all data created, collected, received, stored, used, maintained or disseminated by the Consultant consistent with the requirements of the Minnesota Government Data Practices Act, Minnesota Statutes Sections 13.02, et seq. (the “Act”). The Consultant will not release or disclose the contents of data classified as not public to any person except at the written direction of the City. The Consultant agrees to defend and indemnify the City from any claim, liability, damage or loss asserted against the City as a result of the Consultant’s failure to comply with the requirements of this paragraph; provided that the Consultant shall have no duty to defend or indemnify where the Consultant has acted in conformance with the City’s written directions. 9.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement will, in all respects, be controlled and governed by the laws of Minnesota. Any dispute arising out of this Agreement shall be subject to the sole jurisdiction of the District Court for Ramsey County, Minnesota. J3, Attachment 1 Packet Page Number 116 of 189 4 492623v1 AMB MA745-3 10.0 ASSIGNMENT. The Consultant may not assign this Agreement or procure the services of another individual or company to provide services under this Agreement without first obtaining the express written consent of the City. 11.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire Agreement between the parties, and no other agreement prior to or contemporaneous with this Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported amendment to this Agreement is not effective unless it is in writing and executed by both parties. 12.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its entitlement to any immunities under statute or common law. 13.0 NOTICE All notice required to be given under this Agreement shall be deemed properly delivered upon being deposited in First-Class mail addressed to the addresses below: If to the Consultant: Fitch & Associates, LLC 2901 Williamsburg Terrace, Suite G. Platte City, MO 64079-0170 If to the City: City of Maplewood 1830 County Road B East Maplewood, MN 55109 ATTN: City Manager With a copy to: Kennedy & Graven, Chartered 400 U.S. Bank Plaza 200 South 6th Street Minneapolis, MN 55402 ATTN: Ronald H. Batty, City Attorney [SIGNATURE PAGE FOLLOWS] J3, Attachment 1 Packet Page Number 117 of 189 5 492623v1 AMB MA745-3 IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above. CITY OF MAPLEWOOD By: _________________________________ Nora Slawik Its: Mayor By: _________________________________ Melinda Coleman Its: City Manager CONSULTANT By:__________________________________ Its: _________________________________ J3, Attachment 1 Packet Page Number 118 of 189 A-1 492623v1 AMB MA745-3 EXHIBIT A PROOF OF WORKERS’ COMPENSATION INSURANCE COVERAGE Minnesota Statutes Section 176.182 requires every governmental subdivision entering into a contract for doing any public work to obtain acceptable evidence of compliance with the workers’ compensation insurance coverage requirement of Minnesota Statutes Section 176.181, subdivision 2. This information will be furnished, upon request, to the Department of Labor and Industry to check for compliance with Minnesota Statutes Section 176.181, subdivision 2. This information is required by law, and a contract for the doing of any public work may not be entered into if it is not provided or is falsely reported. Furthermore, if this information is not provided or is falsely reported, it may result in a penalty assessed against your business by the Commissioner of the Department of Labor and Industry. Provide the information specified above in the spaces provided, or certify the precise reason your business is excluded from compliance with the insurance coverage requirement for workers’ compensation. INSURANCE COMPANY NAME: ______________________________________________ (NOT the insurance agent) POLICY NO. OR SELF-INSURANCE PERMIT NO.: _______________________________ DATES OF COVERAGE: ____________________________________________________ - OR – I am not required to have workers’ compensation liability coverage because: □ I have no employees covered by the law. □ Other (specify): ________________________________________________ _____________________________________________________________ I HAVE READ AND UNDERSTAND MY RIGHTS AND OBLIGATIONS WITH REGARD TO PUBLIC CONTRACTS AND WORKERS’ COMPENSATION COVERAGE, AND I CERTIFY THAT THE INFORMATION PROVIDED IS TRUE AND CORRECT. ________________________________ (Signature) J3, Attachment 1 Packet Page Number 119 of 189 16 December 2016 Response to Request f or Quotations 2901 Williamsburg Terrace #G r Platte City r Missouri . 64079 P: 816.411.2600 r F:816.431.2653 www.fitchassoc.com FITCH Maple J T.{INNESOTA FIRE STATION LOCATION AND OPERATIONAL REVIEW ctTY oF MAPLEWOOD, MINNESOTA Prepared by: i t J3, Attachment 2 Packet Page Number 120 of 189 FITCH 16 December 2o16 Paul Schnell Public Safety Director / Police Chief Maplewood Fire/EMS 18jo County Road B East Maplewood, MN 551o9 Dear Director Schnell: Fitch & Associates (FIICH) is pleased to respond to your Request for quotation for Fire Station Location and Operational Review. We have reviewed the RFQ and incorporated your specific needs into this submission and have organized the information requested for clarity. The FIfCH team recognizes the importance of this proiect to the City and Department and will objectively assess and benchmark the performance, structure, functions, and current and optimized station locations with the City limits and/or response areas. With resPect to fire/rescue station locations, we will identify implementable oPportunities for operational and organizational efficiency, effectiveness, improvement, and long-term sustainability based on modem best practices, community growth, and the unique characteristics of the community. We understand that these efforts must identify opportunities for improvement, including considerations for national recommendations such as NFPA 17io. Activities will include a combination of quantitative, qualitative, and GIS analyses. Finally, where applicable, our analysis will compare, contrast and compliment Previous studies, if applicable, so that policy can be established in full transparency. Our firm is uniquely qualified to submit this response and perform the work required. Our lead fire practitioner, Dr. Steven Knight retired from 5t. Petersburg Fire & Rescue, FL, a three-time accredited and ISO Class r Department. Fitch & Associates has provided similar planning and analysis services for major cities and emergency service agencies throughout its jo-year history. Fitch & Associates has served over 1,ooo clients in all 50 states and in 12 countries. our team has wide ranging technical expertise and Minnesota specific experience. We appreciate the opportunity to submit this response and look forward to talking with you more about how we can provide you superior services and value. ffi;l*,., Founding Partner 2901 Wiltiamsburg Terace suite G r PoBoxlTO r Platte City, MO 64079 r Otfice: (816)431-2600 . rar: (816) 431-2653 i wwv.ritchassoc.com J3, Attachment 2 Packet Page Number 121 of 189 FIRE STATION LOCATION AND OPERATIONAL REVIEW ctTY oF MAPLEWOOD, MTNNESOTA TABLE OF CONTENTS LETTER OF INTEREST I EXPERIENCE AND QUATIFICATIONS ORGANtzATtoNAL HrsroRY CoMPARABLE CoNTRAcrs 1 L 2 3 4 4 5 7 8 9 QuALrFrcATroNS oF THE FITCHTEAM Figure 1: Projects and Team Members Figure 2: FITCH Team OrganizationalChart PRoJEcr TEAM IvIEMBERS SpEcrFrc ExpERT|sE oF THE FITCHTEAM FIRM EXPERIENCE & REFERENCES City of Chico, Colifornio Snohomish Fire District #7, Woshington FrrcH & AssocrATEs' MErHoDoLoGy AND PLAN Figure 3: Review Components lNrRoDUcroN & METHoDoLocY Figure 4r Fitch Client Locations PHASE I - FIRE STATION LOCATION AND OPERATIONAL REVIEW PRoiECT INrraroN AND DEVELopMENT oF WoRK PLAN 1,0 !2 L2 13 13 15 AceutstloN AND REVTEW oF BACKGRoUND INFoRMAT|oN STAXEHoLoERS INPUT 15 15 16 17 17 17 18 18 19 79 20 20 2t 21 21 22 22 22 23 23 23 EvaLUATtNG STATIoN LocATroNs Focility Locotions Morginol Utility of Optimized Resource Allocotion Figure 5: Example ofthe Marginal Utility and Optimization of Fire Station Locatlons Figure 6: Example ofthe Marginal Utilityand Optimization of Fire Station Locations Figure 7: lllustration of Overlapping Station Response Capabilities- Anolyze Need for New Stations or ldentify Opportunities for Consolidoting Existing Stotions - Anolyses for Optimol Stotion Plocement Figure 8: Example of Need for Additional Stations and optimized Locations Figure 9: Example of Consolidated Stations Evaluotion of Mutuol, Auto, qnd ReciprocolAid Ag reements Oppoftunitiesto Align with NFPA 7770 Recommendotions - F ire Med i ca l F irst Res po nde r PRoJECTED COMMUNITY DEVELOPMENT AND GROWTH lMpAcrs oF RuRAL CHARACrERtsrlcs oN SERVIcE DELIVERY (lF ANY) Figure 10: Example of Overall Workload by Station City of Maplewood, MN Fire station Location and Operational Review ANALysts oF HtsroRtcAL DEMAND AND CURRENT REspoNsE AREA5 - Worklood Page i @ Fitch & Associates, LLC 16 December 2016 J3, Attachment 2 Packet Page Number 122 of 189 Figure 11: Example of Unit Hour utilization Analysis Figure 12: Example of Number of Responses by Station Area and Call Type_ Figure 13: Example of Department Workload by Station Area_ Figure 14: Example ofAverage Calls per Day by Hour of Day_ Figure 15: Example of Historical Call Location Heat Map for Fire lncidents Performonce ond Demond Anolyses Figure 16: Example of Response Time Continuum by Station and Unit 23 24 24 25 26 26 2a 29 29 30 30 30 30 31 31 32 32 33 33 34 34 35 ?q 36 36 36 37 38 38 39 39 39 39 39 39 Figure17:ExampleofStationReliabilityAnalysis Figure 18: Example of Probability of Overlapping or Simultaneous Calls by Station Area DESTRED LEVELoF SERVTcE AND STAFFTNG FoR EacH S'rAroN APPARATUS Risk Anolysis for Eoch Stotion by lncident Type ond/or Severity IDENTIFICATIoN oF STATIoN R€NoVATIoNS oR MoDIFICATIoNS NEcEssARY FoR EFfIcIfNTAND SAFE DEPLoYMENT RrsK ASSESSMENT Figure 20: Example of Station Fire Response Area Risk Concentration Matrix Figure 21: Example of Station Risk Profile - High Risk Figure 22: Station Risk Proflle - Moderate Risk APPARATUSAND EQUIPMENT REV|Ew oF EIMS FtNANC]AL VtABrLrry AND BTLLTNG PRAcr cEs ORGANtzATtoNAL ANALysrs, STAFFING, IMANAGEMENT FuNCfl oNs, AND EFFEcIVENESS STRATEGTEs FoR Cosr CoNTATNMENT AND ADD|IoNAL FUNDtNG PLAN FoR IMPLEMENTATION DEVELoPMENT AND REVIEW OF DRAFT PRO]ECT REPORT DELIVERYAND PRESENTATION OFTHE FINAL R€PORT PHASE I - SCHEDULE AND WORK IOAD PRoJECT MANAGEMENTAND INTERACTION WITH OTY AND DEPARTMENI WoRK PLAN ANDTIMETABLE Figure 23: Phase I Proposed Timeline PHAsEll_EVALUATloNoFPoTENTlALPUBLlc-PRlVATEPARTNER5HlPs- EVALUAT oN oF PoTENT|AL PuBLtc-PRtvATE CoLLABoRATIoNS Fisrrre ,4r Phare ll Prooosed Timeline cosT PRoPosAts _ PHASE I Figure 25: Proposed Fees and Expenses Fieure 19: Example of Occupancy Level Risk Severity Matrix_ Du^<E ll Figure 26: Proposed Fees and Expenses CoNcURRENTLY COMPLETING PHASES IAND II Attachments: A - Curriculum Vitae's City of Maplewood, MN Fire station Location and Operational Review o Fitch & Associates, LLC 16 December 2016 Page ii J3, Attachment 2 Packet Page Number 123 of 189 EXPER! ENCE AND QUALI FICAT!0NS 0rganizational History Fitch & Associates, LLC is a Limited Liability Company. FIICH was established as a corporation in 1984 and converted to a Limited Liability Company in 1996. The Firm is located in Platte City, Missouri, a suburb of Kansas City. As the founding partner, Dr. Jay Fitch is authorized to execute any agreement on behalf of the firm. Our physical mailing address and my contact information is: Jay Fitch, PhD Fitch & Associates, LLC 29oi williamsburgTerrace Suite G, Box 17o Platte City, Missouri 64o79 Telephone: (816) 431-26oo Facsimile: (816) 431-2653 ifitrh@emprzsnet This Iocation is both the servicing office and the only office location for Fitch & Associates, LLC. FITCH was initially established as a corporation converted to a limited liability company in 1996. As proposed, there are no ioint ventures and all consultants work exclusively for Fitch & Associates. Fitch & Associates Federal Employer ldentification Number (EtN) is 43-1780744. Throughout its 3o-year history, FIICH has earned credibility by implementing innovative customized solutions in both the public safety and healthcare arenas. The Firm has consulted with nearly t,ooo communities in all 50 U.5. states and in 12 countries. Proiects have ranged from objective reviews, analysis and system design issues, communications system design, productivity, and enhancement studies to detailed operational, financial, and transition management services including standards of covers and consolidation studies. The Firm specializes in Public Safety consulting. Founded by Joseph J. Fitch, PhD. in 1984, partners Richard A. Keller (retired) and Christine M. zalar joined the Firm in 1985. The principals have managed and developed some of the most innovative emergency service systems in the World. Two additional partners were named in zot3 from among the firm's key staff members. ln addition to its partners, FIfCH has full-time Senior Associates, research, and support staff members. FITCH regularly utilizes more than half a dozen independent consuttants that are content and technical experts. Many of our independent contractors have been affiliated with the Firm for a number of years. These combined resources provide expertise on matters as diverse as organizational psychology, accounting, economics, healthcare administration, public information and education, marketing City of Maplewood, MN Fire station Location and Operational Review o Fitch & Associates, LLC r6 December 2016 Page 1 J3, Attachment 2 Packet Page Number 124 of 189 research, emergency medicine, fire service administration, Iaw enforcement, safety management and "Just Culture" concepts. Comparable Gontracts Nearly every fire-based prolect completed has analyses for the optimization of staffing, deployment, station locations, and resource allocation based on current conditions and projected growth. ln addition, it is customary to provide comparative analyses to national best practices and standards such as NFPA, CFAI, and lSO. Multiple references are provided in the references section of this response. However, with respect to the size and complexity of the agency, the scope of work, and/or specific experience, the following contracts are provided for your convenience: Burnsville Fire Department - Fire Department Audit (2 Stations) 2014 City of Burnsville, MN - Fixed Price Agreement Holly Springs Fire Deportment - Fire Master Plan / Standards of Cover (3 Stations) 2015/2016 Town of Holly Springs, NC - Fixed Price Agreement St. PetersburgFire& Rescue - Data, ClS, and Station Location Assessment (14 Stations) 2016 City of 5t. Petersburg, FL - Fixed Price Agreement (Accredited Class r Agency) volusio County Fire Rescue- Data, GlS, and Station Location Assessment (Approx. 35 Career Stations) 2016 Volusia County, FL - Fixed Price Agreement Bonita Springs Fire & Rescue Control District - Station Location Study (6 Career Stations) 2016 Bonita Springs Fire & Rescue Control District, FL - Fixed Price Agreement cuilford County Emergency Services- Fire Master Plan (46 Stations - Career and Volunteer) 2016 cuilford county, NC - Fixed Price Agreement Ooklond Park Fite Deportment - FireProtection Study (l Stations) zor6 City of oakland ParK FL - Fixed Price Agreement woukesha County, wl - Fire Feasibility Study (Approx. 2o Combination Stations) 2oi6 - 1j Municipalities for Feasibility for Enhanced Shared 5ervices - Fixed Price Agreement 1redter Burnsville Areo, MN - SharedServices 5tudy (Approx l2 Stations) 2oi4li5 - Four Municipalities Partners for a Feasibility Study for Enhanced Shared Services City of Maplewood, MN Fire station Location and Operational Review Page 2 o Fitch & Associates, LLC 16 December 2016 Clollom County Fire Protection District #) - Fire Protection Study (3 Career and 4 Volunteer Stations) 2o16 clallam County Fire Protection District #1, WA - Fixed Price Agreement J3, Attachment 2 Packet Page Number 125 of 189 Qualifications of lhe FITCHTeam FITCH's specific strengths for this project are centered in the ability to objectively conduct research, manage multiple project priorities and blend both expert and local resources while building support for the outcome. Our key strengths include talented and experienced consultants, time-tested methods, quality teamwork, timeliness, and the ability to provide tangible results. Tolent - Each project is managed by a FITCH partner who is responsible for bringing together the specific resources necessary to meet the client's needs. Staffing for this proiect involves six team members. Team members have been selected for their specific areas of expertise that match the requirements of this proiect. Time-Tested Methodologies - FITCH'S experience and that of the individual consultants involved represents an unparalleled base for the tasks at hand. We have worked with more than 1,ooo clients including local, state and federal government agencies; municipal and volunteer fire departments; ambulance services and hospitals. Teamwork - Throughout its history, FIICH has stayed true to its core values by accomplishing proiects using a collaborative approach. This approach offers high Ievels of involvement for system participants without compromising the independent or obiective nature of the proiect. Timeliness - FITCH is known for producing its work on or before the scheduled completion date and within budget. Timeliness also involves consultant access and response times. Both are as important in consulting, as they are in emergency services. Tongibles - Tangible results in consulting mean developing solutions addressing the clientrs needs and providing recommendations that are implemented. FITCH is well known for developing innovative solutions to complex issues. Our recommendations and tangible work products have been implemented with greater frequency than those of any other national public-safety consulting firm. Members of the FITCH project team are highly qualified academically with some serving as faculty members at leading educational institutions. Most importantly, FIICH has real-world experience managing Iarge urban services across the nation and a track record of content-specific consulting. Each of the firm's partners and the proiect director proposed for this proiect has extensive emergency services management experience of more than 30 years. The commitment of top-level resources underscores the importance FITcH places on this proiect team. City of Maplewood, MN Fire station Location and Operational Review o Fitch & Associates, LLC 15 December 2o16 Page 3 FIICH has routinely undertaken projects over the Iast three decades similar in scope to that proposed by the Department. FITCH has reviewed systems and processes for nations, states, provinces, regions, and individual departments. Most of our recommendations are implemented due to our real-world approach, matching both the desired outcome with the clear realities in each system' J3, Attachment 2 Packet Page Number 126 of 189 A proiect with this level of complexity requires a focused approach by each member of its team. Dr. Steven Knight will ensure the coordination of teams and provide overall leadership resulting in a comprehensive study, completed on time and within budget, The FITCH team will be divided into the following project categories with each category having a specific lead based on areas of expertise: Figure t: Proiects and Team Members A hierarchal organization chart of the FITCH team is provided for your convenience below: Figure 2, FITCH Tedm Organizationdl Chdrt The following biographical profiles highlight the expert qualifications this team brings to City of Maplewood's Project. city of Maplewood, MN Fire station Location and Operational Review o Fitch & Associates, LLC 16 December 2016 Oversight & Governance 6uillermo Fuentes, MBA' Partner Niagara Falls, Ontario Chief Steven Knight, PhD Asheville, NCProiect Lead chief Steven Knight, PhD chief Bruce Moeller, PhD Asheville, NC St. Petersburg, FL Fire/EMS Consultants Dianne Wright, MBAFinance Miami, FLquantitative Analyses Brian McGrath President and CEO of CAD NorthGeographic lnformation Systems TEAM MEMBERS GEOGRAPHIC LOCATIONPROJECT CATEGORIES Project Manager GIS AnalystFire/EMS G uillermo Fuentes, MBA Steven Knight, PhD Bruce Moeller, PhD Dianne Wright, MBA Brian McGrath Page 4 Reno, NV CangWang, PhD Niagara Falls, Ontario Gang Wang, PhD Partner Oversight Jrdg"-Brdg"t A"alystl J3, Attachment 2 Packet Page Number 127 of 189 ProjectTeam Members Guillermo Fuentes - Partner. Guillermo Fuentes MBA has z5 years of emergency services experience that spans multiple public safety services and jurisdictions. He has held executive positions for more than a decade being named Deputy Chief of Montreal (Canada) EMS in 1999, Montreal EMS is the 5th Iargest municipal ambulance service in North America answering over 3oo,ooo calls for service, while in Montreal he was responsible for overseeing Ioo field employees. One of his core duties was to manage a tt8-person communication center. He subsequently served as Deputy Chief of EMS for Niagara EMS and was responsible for building and staffing a new communications center. He Ied both center through their NAED accreditation process. Mr. Fuentes subsequently served as the Chief Administrative Officer for the Niagara Regional Police Service. In this role he was responsible for Information Technology, Human Resources, Records, Communication Center, Fleet and other administrative duties including the finance function. As CAO he also served as the CFO overseeing a t5o million dollar operating budget. Mr. Fuentes worked with Fitch & Associates on a part time basis for eight years and joined the firm full time in 2o1i. He routinely is involved in complex projects. His ability to move between field operations, dispatch centers and administrative functions - applying statistical analysis to real Iife situations makes his contribution to projects both complete and practical, He holds a Masters Certificate in Management from Tulane University and a Masters in Business Administration from Aspen University. Chief Steven Knight (Ret.), PhD, Senior Associate - Proiect Lead. Dr. Knight has nearly z5 years of experience and recently retired as the Assistant Fire/EM5 Chief for the City of St. Petersburg, Florida. He has served as a subject matter expert for both the National Fire Academy and the Center for Public Safety Excellence (cPsE). He has also served as a team Ieader and peer assessor for the commission on Fire Accreditation lnternational (cFAl) and has held multiple faculty appointments in Fire Science and EMS. Dr. Knight previously served the lnternational City and county Management Association (ICMA), as the Senior Manager for Fire and EMS. Dr. Knight holds a PhD from the University of South Florida in curriculum and instruction and a minor in research and measurement, a master's degree in public administration from Troy University and a bachelor's in Fire & Safety Engineering from the University of Cincinnati. chief Knight is also a graduate of and prior approved faculty for the Executive Fire officer Program (EFo) through the U.s. Fire Administration, Federal Emergency Management Agency. Knight is an accredited Chief Fire Officer (cFo) through the Center for Professional Credentialing. Knight also served as an adjunct professor at St. Petersburg College and the State College of Florida in their Fire Science and Public Safety Administration Programs, is the former program director for Emergency Medical Services at the Manatee Technicat lnstitute, and is an affiliate faculty with the University of Central Florida's college of Medicine. city of Maplewood, MN Fire station Location and Operational Review o Fitch & Associates, LLC 16 December 2016 Page 5 J3, Attachment 2 Packet Page Number 128 of 189 Bruce J, Moeller, PhD - Senior Consultant. Dr. Moeller joined the firm earlier this year. He most recently served as Executive Director for Safety & Emergency Services in Pinellas County, Florida and as Interim Chief of Staff for the County. Pinellas County is a community of almost 1 million residents, his areas of responsibility include 9-1-1, EMS &Fire Administration, Justice & Consumer Services, Radio & Technology, Emergency Management and Animal Services. Prior to his current role, Dr. Moeller served as city manager in Sunrise, Florida. Moeller's background includes 3o+ years of public safety service, culminating as Chief of Department for several fire-rescue agencies, including Broward County, Florida. Dr. Moeller is active in fire service and public management organizations, having served in committee and Ieadership roles for the lnternational City County Management Association (ICMA), National Fire Protection Association (N FPA), and lnternational Association of Fire Chiefs (IAFC). He is also an active member of the lnternational Chiefs of Police (IACP). Gang Wang, PhD - Senior Consultant - Data Analyst. Dr. Wang has completed more than sixty emergency service operational analyses using data-driven analytical techniques to determine the most efficient organizational and operational structures. 6ang has a PhD in Industrial Engineering from Wayne State University and a Master's degree in Management lnformation Systems from Chongqing University. Previously, Dr. Wang worked for the Center for Public Safety Management and the lnternational City/County ManagementAssociation. Dianne G, Wright, MPA - Governmental Financial Proiect Coordinator. Ms. Wright is the former Assistant Director of Fire-Rescue Services in Miami-Dade County, Florida. ln that capacity for 1o years, she was the senior staff executive and Chief Financial Officer for one of the nation's largest and progressive fire-rescue departments. Ms. Wright enjoyed a 17-year career with Metro-Dade County. Her previous assignments were as the Division Chief for Finance/Public Services in the Public Works Department and as a Budget Analyst for the Office of Management and Budget. ln January 1998, Ms. Wright began consulting on a full time basis and has been affiliated with FITCH for fire and EMS proiects since that time. She also independently served as a consulting staff member to the Governor's Financial Oversight Board for the City of Miami and consults in the area of business processes and performance improvement. City of Maplewood, MN Fire station Location and OPerational Review o Fitch & Associates, LLC 16 December 2o16 Page 6 Dr. Moeller has an undergraduate degree from Western lllinois University and a Master's in Public Administration from Northern lllinois University. He received his Doctor of Philosophy from Florida Atlantic University, a state university, where he remained teaching undergraduate and graduate courses in public administration, management, labor relations, and organizational theory. He is a frequent speaker and author, and has contributed to the Disdster Mdnogement Hondbook published in 2oo8 by Taylor & Francis and ICMA'S Managing Fire Rescue Services published in zotu. J3, Attachment 2 Packet Page Number 129 of 189 FIRM EXPERIENCE & REFERENCES ln addition to the intuitive strengths derived from leadership in the emergency services field and more than three decades of consulting, F,ICH also offers specific expertise gained from multiple proiects that required similar expertise to the one proposed. F,ICH has evaluated numerous communities' needs and provided leadership in a variety of projects that involved collaboration by many different agencies for the common good. We have an ability to keep focused on the final result while keeping the planning process moving. FIICH is uniquely qualified to conduct Maplewood's Review. For example, FIICH is currently developing Standards of Cover (station location and staffing) analyses for the City of Chico, California; Town of Holly Springs, NC; Clallam County Fire District l, wA, and Joliet, lL. FITCH specializes in public safety consulting and has direct experience with assignments similar to yours. We have experience with large systems that have the political and operational complexity of multiple service providers such as Pinellas County, FL; Contra Costa County, CA; Highlands County, FL; Guilford County, Nc, Lake County, FL; and waukesha County, Wl. ln addition, F,fCH has experience with Iarge single agencies such as Dallas, TX and Hong Kong, china. Plnettas County, F o da ln late 2o12, Pinellas County turned to FITCH after multiple previous consultancies Ieft the county without implementable solutions for its r8 fire service agencies and primary ambulance contractor. FITCH was retained to evaluate previous deployment models suggested by other consultants, the impact of those models on both EMS response and fire suppression capabilities and to identify an optimal plan. pinellas is a highly effective system that has sophisticated fire first response and a countywide ambulance transport service. The challenge was the system is not fiscally sustainable. FITCH used sophisticated deployment modeling to find $6.9 million in efficiencies while modernizing the approach on response to low acuity calls. This new model responds in a superior way to the population by using the right resource for the right service request. The Board of suPervisors approved the report and directed staff to implement. A copy of the report may be downloaded at inel m f City of Maplewood, MN Fire station Location and Operational Review Page 8 o Fitch & Associates, LLC r6 December 2016 Below are several proiects that demonstrate our experience working in public fire agencies' The contact for this proiect is Craig Hare, MBA, lnterim Executive Director of Public Safety Services, Pinellas County. He can be reached a|727-464-3835 or chare@co'pinellas.fl.us. J3, Attachment 2 Packet Page Number 130 of 189 Conua Costa Counry, Catifomia ln Contra Costa County the FIICH team conducted a comprehensive analysis of both fire and EM5 services. Each agency was evaluated separately and associated synergies were described. These studies included reviewing all aspects of the operations from dispatch thru administrative functions. The FITCH team proposed multiple options for both agencies and some common obiectives to both agencies. The contact for this project is Tim Ewell Senior Deputy County Administrator, County of Contra Costa. He can be reached a|925'335'i036 or Timothy.Ewell@cao.cccounty.us. CiA of Chico, California The City of Chico contracted with the firm to complete a Standards of Cover and Strategic Planning process. FITCH was retained to facilitate the establishment and adoption of risk-based deployment strategies. The review will identify and quantify risk and provide the operational and fiscal impacts to alternatives to the current service delivery model that best aligns risk, demand, and resource allocations. The contact for this project is lnterim Fire Chief William Hack. He can be reached at 530-897-3400 or bill.hack@chicoca.gov. City of Maplewood, MN Fire station Location and Operational Review Page 9 o Fitch & Associates, LLC t6 December 2o16 The relevance of the Pinellas project is the engagement involved a detaited assessment and future oriented planning process for an emergency response system with implications for both EMS and fire operations. Pinellas has a population of goo,ooo+ with multiple barrier islands with adverse hurricane/weather factors. lt demonstrates the Firm's ability to successfully work in an adversarial climate between the county, municipal fire agencies and a private provider to improve the system. Direct relevance is that this proiect involved working with multiple stakeholders to determine efficiencies and effectiveness in a complex environment, The proiect demonstrates the firm's experience with Standard of Response Coverage Development. J3, Attachment 2 Packet Page Number 131 of 189 Snohomlslt Fhe Dtstilct #7, Washlngfon F,ICH was contracted to complete a Standards of Cover process for the Fire District. FITCH was retained to facilitate the establishment and adoption of risk-based deployment strategies. The review will identify and quantify risk and provide the operational and fiscal impacts to alternatives to the current service delivery model that best aligns risk, demand, and resource allocations. The contact for the Fire District is Battalion Chief Ryan Lundquist, project manager/accreditation manager. He can be reached at rlundquist@snofireT,org. CW of Bumsville, MN The City of Burnsville, MN was the point agency in a five-city shared services study. The participating cities were the Cities of Burnsville, Eagan, Savage, West St. Paul, and South St. Paul. The Cities of West and South St. Paul entered into a Joint Powers Agreement (JPA) forming the South Metro Fire Department that pre-dated the shared services study. Two of the fire departments were career departments, one department was entirely volunteer, and one of the departments were a combination of volunteer and duty-crews from 8 am to 4 pm Monday through Friday. ln addition, the Cities of West and South St. Paul were not of contiguous jurisdiction with the other participating agencies. Overall, the study demonstrated that the cost to benefit ratio did not support the formation ot an independent fire district at this time. ln addition, three different JPA models were evaluated that ultimately found one JPA model that would be mutually beneficial to the region. However, the agencies were provided a framework for long-term success and regional consolidation by including additional regional partners that would assist in more equitably sharing the costs for services, providing similar service levels, and contiguous iurisdictions for seamless and borderless service delivery. The contact for this proiect is BJ Jungmann, Fire Chief, City of Burnsville, MN. He can be reached at 952-895-457o or BJ.Jungmann@ci.bumsville.mn.us. city of Maplewood, MN Fire station Location and Operational Review Page 1o o Fitch & Associates, LLC 16 December 2016 The proiect demonstrates the firm's experience with Standard of Response Coverage Development and strategic planning efforts. The relevance of the Burnsville project is to demonstrate that we have exp€rtise in evaluating the feasibility of enhanced cooperative efforts. ln addition, this project demonstrates the ability to work with volunteer, combination, and career departments in designing the most operationally and fiscally efficient service delivery models. Finally, this pro,ect also demonstrates that Fitch is willing to honestly and candidly demonstrate when mergers are not in the best interest of the Participating agencies. J3, Attachment 2 Packet Page Number 132 of 189 Dallas Firc Department, City ol Dalras lexas FIfCH was retained by the City of Dallas to assist in its resolution of complex Iitigation. 5ubsequently, the Department retained the firm to develop a documentation-training program for its 1,ooo+ workforce. The firm provided a high level summary of future trends for response systems and evolution of paramedicine to assist the department's Ieadership in formulating future strategies. ln 2014, the City again retained the firm to conduct a comprehensive review of its communications center and develop a department-wide strategic plan for the enhancement of the EMS services it provides. The contact for the City is Assistant Chief Norman Seals, Dallas, Texas Fire Department. He can be reached at 214-670-4925 or Norman.seals@dallascityhall.com. CW of Vancouver Fhe Department, Vancouve\ WA FITCH was retained to complete a review of the City's EMS program and its relationship with the County and EMS District 2. The City made the decision to withdraw and not participate in the upcoming ambulance transport procurement prior to the consultation. ln determining the optimal structure for the system, FiTCH developed a strategy approved by both agencies to reverse roles and have the City lead the procurement process enabling the enhancements the City sought but preserving the economic advantages of procuring a single transport provider and maintaining service availability throughout the City and County, The firm subsequently analyzed coverage requirements, prepared detailed specifications and conducted a national procurement process. The contact for this project is Chief Joe Molina. He can be reached at 360,487.T01, by cell at 360.55).5j85, or )oe.Molina@cityofu ancouver.us. City of Maplewood, MN Fire station Location and operational Review Page 11 o Fitch & Associates, LLC 16 December 20r6 This relevance of this proiect is that it demonstrates the firm is able to manage complex projects for major cities that vary widely in scope. Specifically, this project demonstrates expertise in strategic planning and fire department based EMS deployment strategies. The relevance of the Vancouver procurement project is the engagement demonstrates the breadth of our consulting practice, familiarity with a labor environment and our ability to work with multiple agencies with divergent obiectives. J3, Attachment 2 Packet Page Number 133 of 189 Richmond Fire and Rescue Seryice, City ot Richmond, Vheinta ln 2o12, the City contracted with FIICH to develop a comprehensive fire master plan for Virginia's capital city. The proiect scope involved a detailed assessment of current operations and administrative functions including the scope of service delivery (i.e., suppression, special operations, EMS, rescue, etc.); Standard of Cover (distribution, reliability); work schedule/platoon structure; station locations, and facilities/equipment replacement requirements. The scope also included developing an optimized resource deployment plan, staffing and apparatus changes for both fire and EMS first response capacity and other changes that will provide for more effective utilization of resources. The Contact for this project is Fire Chief Robert Creecy. He can be reached at 8o4-646-54j1 or Robert.Creecy@ Richmondgov.com. Additional client references, case studies, and testimonials are available on the firm's website at www.fitchassoc.com. Fitch & Associates' Methodologr and Plan Recognizing that each community is unique - our analysis of the City's fire and EM5 service functions, operations, finances and community expectations must be completed with due regard for local characteristics. Figure 3: Review Components This Iocal awareness is balanced with a comprehensive review methodology that incorporates recognized obiective benchmarks and international best practices. That information is turned into actionable recommendations incorporating both pros and cons of service delivery changes. w Fitch & Associates (FjICH) has over Jo years consulting experience and is internationally recognized as a leader in emergency services development. The project team's leadership has Minnesota specific experience. The proposal that follows describes why FIICH is best suited to tackle the issues and obiectives requested. # City of Maplewood, MN Fire station Location and Operational Review o Fitch & Associates, LLC 16 December 2016 Page 12 The relevance of the Richmond project is the ability to objectively document departmental performance, recommend innovative approaches, and conduct the project collaboratively with City staff making nearly 6o improvement recommendations to be considered for implementation over a multi-year period. {, 1., ) Fire EMS J3, Attachment 2 Packet Page Number 134 of 189 ln order to appropriately tackle each of these complex issues in a meaningful, yet cost effective manner, FITCH has put together a m ultidisciplinary team that combines a senior officer for each service Iine with a partner to review each one of the areas required. FITCH has assigned a partner on the project that will have overarching responsibility to meet the expectations of the Department. Introduction & Methodologr FIICH is pleased to present a robust response to the City's request for proposals. tn over three decades of consulting, our experience spans the globe in evaluating and developing emergency service agency plans. We have worked with over t,ooo clients across all 5o states and 12 countries. Figure 4t Fitch Client Locations ,o \V City of Maplewood, MN Fire station Location and Operational Review t 'b r,-,\r,,--* - I Page 1l , I O Fitch & Associates, LLC 16 December 2o16 J3, Attachment 2 Packet Page Number 135 of 189 We have reviewed your request and have analyzed supporting documents. The Consultant's role is to objectively evaluate the organizational and operational efficiency for all fire department operations, management, functions, staffing, station locations, and deployment strategies. This evaluation will include a review of any current studies and specifically evaluate all aspects of response time to calls by each program area and level of acuity. we propose a team of experts in municipal leadership, fire protection, and emergency medical services to assess performance and explore options for the Department to operate within funding limitations while preparing for the agencies'future service delivery in an operationally effective, efficient, and sustainable manner that is aligned with the specific community risks and expectations for service. FITCH is uniquely suited for this project. We have reviewed emergency service systems and developed staffing and deployment plans for over 3o years. we have taught multiple approaches for fire and EMS deployment models for more than a decade as part of the Communications Center Manager's (CcM) program and the Ambulance Service Managers program (nsm) we conduct under the auspices of the lnternational Academies of Emergency Dispatch (IAED) and the American Ambulance Association, respectively. We have served as a resource for detailed reports on emergency services and are a Strategic Partner of the lnternational City and County Management Association (ICMA). City of Maplewood, MN Fire station Location and OPerational Review o Fitch & Associates, LLC 16 December 2016 Page 14 J3, Attachment 2 Packet Page Number 136 of 189 PHASE I - FIRESTATION TOCATION AND OPERATIONAL REUIEW Project lnitiation and Development of Work Plan The first step in the process is to conduct a kick-off meeting to finalize the work plan and timeline and is paramount to a successful study and the ability of FITCH to maximize the effectiveness of its work teams. At the kick-off meeting an overview to the approach of the project will be provided. Any final logistical issues will be resolved during this phase. lt is in this phase that key representatives will review and prioritize items outlined in the RFq and provide an opportunity to refine any specific objectives related to each service area or obiective. Specifically, the following elements will be confirmed: . Primary tasks to be performed . Person(s) responsible for each task . Timetable for each obiective to be completed . Method of evaluating results . Resourceidentification . ldentify obstacles or problem areas associated with the accomplishment of each task Acquisition and Review of Background Information FITCH will submit an lnformation Data Request (lDR) that the Department will typically complete within 3o days of project initiation. As a data-driven analysis, the following sources of information have been pre-identified. . Department RMS Data o Department lncident Reporting RMs o Department Patient Care Reports (if separate) o Departmentlnspection/PermittingRecords o Department Pre-fire Planning Records . Public Safety Answering Point (PsAP) o Three Years of Raw CAD Data . Economic Development / Planning (or equivalent) o ldentified Planning Areas o Projected Crowth o Census Data o AnticipatedAnnexations o Zoning o Land Use Plans . Facilities and Apparatus o Access and observation o RMS or Database with maintenance records o ReplacementSchedules City of Maplewood, MN Fire station Location and Operational Review o Fitch & Associates, LLC 16 December 2o16 Page 15 J3, Attachment 2 Packet Page Number 137 of 189 Fiscal Services o city Budget o Fire-Rescue Budgets o Capital lmprovement Plans o Revenue and Taxing lnformation o Grants - Current or Anticipated City/Department GIS o Station Territories (Shape files) o City Boundaries o lnsurance District Boundaries o Maior Transportation o Criticallnfrastructures o CroMh Boundaries County/Department Human Resources o Payroll o Staffing o Scheduling Miscellaneous Documents o Automatic/Mutual Aid Agreements o Contractual Documentsfor Extemal Services o Department Policies and Procedures o Strategic Planning Documents o Standards of Coverage Document o Previous Studies and/or Research This list is not intended to be all-inclusive as the unique environment in the City of Maplewood may require the addition or deletion of required information. Stakeholders lnput During the proiect initiation and/or first on-site visit, personal interviews will be scheduled with the following key stakeholders to ensure that the FITCH team has a comprehensive understanding of the City's and Department's background, goals, exPectations, and critical issues. . City Manager . Elected officials (as directed by City Manager) . Public Safety Director . Fire Department LeadershiP Team . Labor's Executive Board (as appropriate) City of Maplewood, MN Fire station Location and OPerational Review o Fitch & Associates, LLC r6 December 2016 Page 16 J3, Attachment 2 Packet Page Number 138 of 189 Evaluating Station Locations Matglnal Utllity of Optimlzed Resource Allocatlon We utilize a proprietary marginal utility model to engage communities in their understanding of the balance between response time performance, the community's willingness to assume risk, and the costs associated with comparative service levels. ln this transparent dialogue, community policy can be clearly derived that meets the best balance between community expectations for service, costs, and outcomes. Therefore, in each community at any given response time obiective (Minutes), an optimal number of fixed facility fire station locations are identified. Many communities have sited their fire station locations for a wide variety of reasons with the least of them being a sPecific performance objective' The concept that "faster is always better" passes the common sense test, but in most communities there is a marginal benefit or marginal return on fixed cost investments that may not be providing the desired return on investment. These analyses and continued dialogue with the community provide for a transparent and accountable method to best meet community expectations for service. ln the following example, this community has two fire stations and was meeting their desired performance (minutes). However, the first fire station can capture 97.462 of all of the calls in the community from the current location within the desired performance level. ln this case it was eight (8) minutes travel time. The second station only added o.3% improvement in coverage. A quantitative analysis, such as typically presented in an annual rePort or Standards of Cover, would rePort the aggregate performance at 8 minutes 9o% of the time, but fall short of illustrating the diminishing return on investment of the second fire station's contribution at a constant fixed cost for each fire station. PIease see the figure below. City of Maplewood, MN Fire station Location and Operational Review o Fitch & Associates, LLC 16 December 2016 Page 17 Faclllty Locations Analyses at the station level will determine the appropriateness of the fire station locations in relation to the risk identified and the geographic limitations for travel time. Factors related to the distribution (station Iocations) such as geographic size, travel impedance, workload, and risk will be evaluated. Similarly, the station level analyses will also include elements of concentration such as the numbers of apparatus or personnel required at each level of distribution necessary to reliably respond to the demands for service. Elements evaluated for concentration may include the number of risks located in each demand zone or station territory and the capabilities to assemble an effective response force by program area. Station level and/or department level performance and capabilities will be illustrated utilizing CIS mapping and quantitative analyses presented in tabular form. Examples of similar analyses are presented for your review and convenience. J3, Attachment 2 Packet Page Number 139 of 189 Figure 5: Exomple of the Mdrginal Utility dnd Optimization ol Fire Stotion Locations 5imilar results are found in larger iurisdictions as well. ln this second example, the community has a total of 19 stations. While several factors, such as potentially transitioning from volunteer services, influence the results, the fact remains that the system could accomplish the desired performance with a total of six (6) stations in comparison with the current capital footprint of i9 facilities. lt is important to note that the relative contribution to improved performance from the seventh (7th) station through the tgth station was approximately 6%. Please see figure below. Figure 6, Exdmple of the Marginal Utility and Optimization of Fire Station Locations City of Maplewood, MN Fire station Location and Operational Review o Fitch & Associates, LLC 16 December 2o16 1 Station 2 4,56a 4,562 97.46%97.462 2 Station 1 '14 4,576 97.76fl o,)% Percent Capture (Cumulative) Contribution to the System 1 F9 U 23431 23437 45.92% E5 U 7937 31368 67.48%2 U 7855 39224 76.88%3 E1 86.14%4 E7 U 4723 43941 45255 88.70%5 E4 U 1308 46244 90.64%6 F39 U 989 46974 92.08%7 F24 U 734 47396 92.90%8 F29 U 418 41189 93.61%9 E3 U 393 48148 94.31%10 F4L U 359 94.88%11 E2 U 262 48410 F2 U 222 48632 95.32./"t2 F30 277 48849 95.7 4%13 96.O30/.F33 749 48998L4 15 F45 U 726 49231.F25 U 707 96.5r%FL U 10 4924711 U 5 49246 96.52%18 F18 U 3 49249 96.53./"19 E6 Rank Page 18 Station Number Class Station Capture TotalCapture Percent Capture U U 49724 96.28% 16 96.49v. Our approach to optimizing the fire station locations and utilization is determined by the desired service level and capabilities from each of the facilities. Since an optimal number of facilities exist, some communities may be able to consolidate stations, some may currently have the oPtimal number of facilities, and some may need additional facilities to meet the desired service Ievels. However, this analysis is the only method to identify the diminishing return or marginal utility of resource allocation as quantitative analyses alone will not identify "overlapping" predetermined response areas. For example, in the following GIS mapping, this illustrates the degree to "overlapping" or redundancy of station coverage areas. The darker the shading the more units are able to cover the same area within the desired performance level. Please see the figure below. Station Rank in Contribution to System Exi5ting Station Number Station Capture Total Capture (cumulative) J3, Attachment 2 Packet Page Number 140 of 189 .I.hi.&6 Cl ern iite!6* &*E cndt Ers ild.r - .ir. Figure 7, lllustrotion of Overlapping Station Response Capdbilities Anaryze l,eed for n ew Statlons or ldentlfy Opportunitt* fot Consolldailng Exlstlng Stat ons AII previous efforts as outlined in this scope of work will flow seamlessly to identify the need for new stations as well as identify opportunities to consolidate existing stations. The major elements that will contribute to this analysis are the risk assessment, historical demand, workload, system reliability, and geographic limitations of the jurisdiction. As an objective data-based firm, we let the data resonate with the policy makers, and then design the system that best meets the competing demands of balancing the community's tolerance for risk and their expectations for service with the desire or capability to pay for preparedness. City of Maplewood, MN Fire station Location and operational Review Page 19 o Fitch & Associates, LLC t6 December 2016 On Sc€ic Rcsou.te L6.d5 - ErrglE .t,( AII results will be provided in both tabular form as well as through G15 mapping. The following two maps are provided as examples of our obiectivity for system design. ln the first example, the agency has seven (7) EMS stations with a desired performance level that far exceeds current performance. ln this example three years of historical data were analyzed and the optimal station locations were posited. The agency would have to increase from seven (7) stations to 1o stations in order to meet the desired performance. In contrast, the fire services for our example agency has 17 fire stations and could cover 9o% of their calls within the desired timeframe within ro minutes with six (6) stations. J3, Attachment 2 Packet Page Number 141 of 189 The City will be provided the latitude and longitude coordinates of recommended locations. The Gls mapping for these tlvo examples are provided as Figures 8 and 9 below. Anaryses lor Optlmal Statlon Placement ln addition to the previous analyses that leveraged existing station locations for optimal system design, this analysis will recommend optimal station placement without consideration of the existing facilities. of course, stations that are appropriately sited would continue to be utilized, but this analysis doesn't include any existing assumptions. The value to this process is to validate existing Iocations as well as provide the City and Fire staff an optimized footprint to include in strategic and capital improvement planning for the future. Figure 8: Example of Need fot Additiondl Stations and Optimized Locdtions a{S Optlllr.d ,'B - en*rtE &*on3. Pol]gons a ElSUorl3a ArSfft Boffi.d(trr*) @iE|smrErrEEoEred E ouq lortB 2012-2014 Data city of Maplewood, MN Fire station Location and Operational Review o Fitch & Associates, LLC 16 December 2o16 '{ A Page 2o J3, Attachment 2 Packet Page Number 142 of 189 I\ I FIIE+O'iS-CLr*M-l(}rh A osrln6- !oi5(Edi) m (EtB- tlr E s! ar5 Figurc 9: Exdmple of Consolidated Sldtions Evaluation of Mutual, Auto, and Reciryocal AId Agreemenb Station capabilities will be evaluated as the status quo and through a systems approach. Therefore, in a systems approach, all auto and mutual aid agreements, as well as municipal capabilities, will be evaluated for the most efficient and effective service delivery for the citizens and the most cost effective for the City. Opportunltles to AliSn with NFPA 77 7O Recommendations With regards to the deployment strategies recommended by NFPA t7to, a comparison between a NFPA r71o model and an optimized deployment model will be provided to the city and Department. This analysis will identify any potential opportunities for improved efficiencies between the two strategies and all costs and performance will be demonstrated. The FIICH team will discuss the pros and cons of the two models with the Client. The Client will determine the most desirable approach to best meet community expectations, policy commitments, and fiscal realities. Once determined, the analysis will continue to design the system based on local policy. City of Maplewood, MN Fire station Location and Operational Review Page )1 o Fitch & Associates, LLC 16 December 2o16 r-:l t r J3, Attachment 2 Packet Page Number 143 of 189 Fhe Medlcal Flrst Responder ln tiered or integrated systems, a synergistic relationship is created when designed well and performing as designed. However, as variables affecting the performance of one program area (Fire or EMs) change there is typically a ripple effect experienced by the other program area. At times these dynamic changes in the system performance can shift costs between programs and potentially impact performance capabilities such as system reliability, time on tasl! and response time. Projected Community Development and Growth Empirical research concerning the incidence of fire has been correlated with population density and socioeconomic status. United States Census data and community development data will be utilized to make future proiections concerning population growth and/or density. Analyses of land use plans, annexation plans, urban growth boundaries, and anticipated changes in community demographics, socioeconomic status, or population will be profiled in preparation of translating community changes to changes in demands for services. Proiections will be generated to guide the City and Department into the future. Similarly, a historical review of growth for the previous three years will be utilized to demonstrate the rate and scope of growth in the community as well as the impact to demand for services. lmpacts of Rural Characteristics on Service Delivery (lf Any) Us census data will be utilized to map the city's population density to identify urban and rural densities (if appropriate). ln addition, historical demand for services will be mapped as well to illustrate the frequency of incidents across the urban/rural areas. Quantitative data will be utilized to demonstrate current performance by population density and station area as well as utilize GIS planning assessments to determine the response capabilities. Historical performance and CIS modeling will guide either the validation or adoption of performance oblectives by population density with the option of differentiated performance. The marginal utility analysis will guide a transparent discussion on service capabilities and the associated costs by population density. City of Maplewood, MN Fire station Location and Operational Review o Fitch & Associates, LLC 16 December 2o16 Detailed analyses will be completed to evaluate the correlation between these programs with respect to response time performance standards, current performance, reliability of each program, and any existing deficiencies. Specifically, the relationship between the response configuration and response time performance will be evaluated to maximize the clinical, operational, and economic efficiency between the programs. Page 22 J3, Attachment 2 Packet Page Number 144 of 189 Analysis of Historical Demand and Current Response Areas Wotkload Workload will be evaluated from multiple perspectives; total unit responses per station, time on task as measured by the Unit Hour Utilization (UHU) for each unit and/or station, workload distribution, and total responses by risk type. Examples of the total responses and annual busy hours are provided in Figure 10 and the UHU is provided as Figure il below. Figure 10: Example of Overdll Workload by Slation Figure 1t: Example of Unit Hour Utilization Analysis Unlt Hour Utllltadon by SFR Unlt RI BAT: - 0.35 0.30 0.25 0.20 0.r5 0.r0 0.05 0,00 t2 IUHU -I-IAII City of Maplewood, MN Fire station Location and Operational Review 8Z 11 68.9 136 118 14 35.1 943 1,61) 16 35.2 2,217 3,776 1,658 2,6)018)7.8 2,832 4,818)1 '1,817 2,482114).9 31.9 2,189 4,12023 48.7 1,722 7,12024 3o 31.5 2,6oo 4,952 18.8 1,545 2347)2 2,152 3,5403)36.5 62 1)7)4 27.1 43.4 899 1,24)36 29.9 1,749 3,510Hq Station Avg. Busy Minutes per Unit Response Annual Busy Unit Hours Annual Total Unit Responses Total )6.1 (t Page 23 QI @ Fitch & Associates, LLC 16 December 2or6 22,519 )7,446 J3, Attachment 2 Packet Page Number 145 of 189 ln addition, the type of historical demands for service are examined by each station response area in an effort to validate that the appropriate resources are provided to handle the unique risk profile of the fire station response area. The outcome of these analyses will inform the appropriate staffing, certifications, and apparatus type and quantity, including the efficacy of the euint Concept. An example is provided as Figure i2 below. Next, workload is expressed in terms of the total percentage of department workload by each individual station. This is utilized to assist in determining the appropriate staffing and apparatus resource allocation per optimized station. An example is provided as Figure 13 below. Figure t2: Example of Number of Responses by Station Area and Call Type City of Maplewood, MN Fire station Location and Operational Review o Fitch & Associates, LLC 16 December 2o16 'r4 E5r 283 ?14 o 70 1,225 16 ),679 625 o 27 9 zJ?4,5n 1E 2,o56 455 5o 9 177 z'750 2l 4,8f4 r'r71 7 4l 10 459 6,5)a 1,898 569 21 306 2,8oJ tit 1,952 428 o 17 33 162 2,592 24 1,840 542 4O 262 187 2,E71 lo 4,893 ?oo o 33 79 5lJ 6,238 32 1,519 514 6 28 99 2,166 ll 2,951 455 o 32 22.712 1'572 34 a96 86 '14 o 22 418 )6 900 294 o l1 9 6o 1,274 Flrst Dle Stadon FIre R€6ere lla.mat lltutual aldEMS canaeled Tdial 7,000 6,000 5,000 4p00 3,000 2,000 1,000 0 Department Workload by Station Demand Zone 14 76 7A 2t 22 23 24 30 32 33 34 36 SFD1SFD2 r Number of RespoDses -rr-Percent of Depainrent Worliiload 45 40 35 30 25 20 15 10 5 0 II Er c E t q Page 24 22 o o o o Figure B: Example of DepartmenlWorkload by stdtion Ared J3, Attachment 2 Packet Page Number 146 of 189 ln addition, workload is analyzed by temporal distribution (month, day of week, and hour of day) and mapped by station area utilizing GlS. Examples are provided as Figures t4 and t5, respectively, Figure 14: Example of Averoge Colls per Ddy by Hour of Day 0 5 0 4.0 3. 3- 2, L Av€ra8e calls per Day by Hour rrlllllllllllllr 6 7 A 910 11 12 13 14 19 16 17 18 19 20 21 1.5 LO II 22 l1 1.S liiiii 012345 0 5 0 1. 0, 0. !rre ltMS rofier The analysis for this part of the scope of work is a continuation of previous quantitative work for the station locations and response areas as well as the GIS analysis of the location of historical incidents. Therefore, in addition to the previously presented tabular data, all incidents will be geocoded in CIS to generate heat maps as presented in Figure 15. Each major call type will receive a specific analysis and mapped for each of the previous seven years to demonstrate the changes in community demand and growth over the rating Period. city of Maplewood, MN Fire station Location and OPerational Review Page )5 o Fitch & Associates, LLC 16 December 2016 J3, Attachment 2 Packet Page Number 147 of 189 Figurc 15: Example of Historical Cdll Locotion Heat Mop lot Fire lncidents Ere lndd€rG rI.'k seil3. raqru Ster-tEarr.-rE I ,45..2r@0 Finally, previous projections for changes in population, poPulation density, and growth will be translated into proiections for future service demands into the future. Proiections will include consideration for both the demand to provide, and ability to receive, mutual/automatic aid. Results will be presented in tabular form and mapped, as approPriate. Pertotmance and Demand Anaryses Three years of system performance data will be collected from both the Public safety Answering point (pSAp) and the available National Fire lncident Reporting System (NFIRS) data and Electronic patient Care Reporting (ePCR) that may be available in the Department's Records Management Systems (RMS). Data will be analyzed to determine both the average and goth Percentile performance for call processing, turnout time, travel time, and total response time. Also, elements of time will be examined by maior call types, time of day, day of week, and month of year. similarly, analyses will be City of Maplewood, MN Fire station Location and OPerational Review Page 26 o Fitch & Associates, LLC 16 December 2016 il F I J3, Attachment 2 Packet Page Number 148 of 189 Analyses at the station level will determine the appropriateness of the fire station locations in relation to the risk previously identified and the geographic limitations for travel time. Factors related to the distribution (station locations) such as geographic size, travel impedance, workload, and risk would be evaluated. Similarly, the station level analyses will also include elements of concentration such as the numbers of apparatus or personnel required at each level of distribution necessary to reliably respond to the demands for service. Elements evaluated for concentration may include the number or risks located in each demand zone or station territory and the capabilities to assemble an effective response force by program area. Station Ievel performance and capabilities will be illustrated utilizing GlS. ln addition, measures of reliability will be utilized to determine the effectiveness and validity of the current deployment strategies. Specifically, the percentage of calls that the Primary station territory and/or unit was able to respond to when called will be evaluated. Another measure that may be useful is that of analyzing the frequency of concurrent calls' Finally, the completion of the objective will include an analysis of the effectiveness of the current deployment strategies for each program area. This will be accomplished through direct observations, structured interviews, and an analysis of available outcome data from the Department'S RMS programs for Fire/EMS incident reporting. ln summary, the following elements will be evaluated while completing the review of historical system performance: . Number of calls . Callfrequency o Time of day o Day of week o Month of year . calltyPe o Fire o Ems o Hazmat o Tech Rescue . Elements of Time o DisPatch time o Turnout time o Traveltime o Total response time . Effectiveness / Outcome Measures City of Maplewood, MN Fire station Location and Operational Review @ Fitch & Associates, LLC 16 December 2016 completed describing historical performance at the unit/apparatus level that describes the frequency of calls, workload, and call duration by call type. Finally, all of the above historical performance data will be evaluated at the station Ievel. Page 27 J3, Attachment 2 Packet Page Number 149 of 189 o CallType o Program Area Performance o Unit performance o Station performance o System performance o Reliability / Concurrent Calls Workload o Callduration o Unit Utilization o Workload Distribution at Unit and Station levels Deployment Modeling o Effective Response Force (ERF) performance and caPabilities o Distribution of Resources o Concentration of Resources o Automatic and Mutual Aid capabilities Each station,s performance is evaluated by both their response time performance within their respective fire station first due area and the reliability/concurrency of the stations ability to answer the requests for service. An example of the response performance is provided as Figure l6 below. Figure 16: Exdmple of Response Time Continuum by Station dnd Unit ln addition, measures of reliability will be utilized to determine the effectiveness and validity of the current deployment strategies. Specifically, the percentage of calls that the primary station territory and/or unit was able to respond to when calted will be evaluated. Another measure that may be useful is that of analyzing the frequency of concurrent or simultaneous calls. Examples of analyses for station reliability and call concurrency or overlapping calls are provided as Figures 17 and 18, respectively. Collectively, these analyses, in coniunction with the GIS analyses previously discussed, will provide a robust assessment of the current station configurations, response areas, unit resource allocation, and the appropriate staffing for each fire station based on ob,ective data specific to the community. City of Maplewood, MN Fire station Location and Operational Review O Fitch & Associates, LLC r6 December 20'16 1,48811,59.o 10.21.8AL53 't2.o 1,)6410.79.4 1 AL56 2,OO92,'1 7.1ALs21.9 2,4219.)2.0 8.11.9ALS4 11.9 1,64010,72,3 9.o1.8ALST 14.1 2,o4812.911.51.9 2,25ALS5 14.7 1,4o71),412.21.7 7.2ALS86 14.6 1,5)o11.512.11.77 9.8 1o.83.oNA Response Time |l.l1.9 Sample siz€ Page 28 station Unit Dispat(h Time TurnoutTime TravelTime Turnout and TravelTime Total 12.5 r3,98o2.1 9.9 ro.5 ] ,rSI ,) ru 4) 2'1 AL51 ----];l------;81 2.O J3, Attachment 2 Packet Page Number 150 of 189 Figure 17: Example of Station Reliability Analysis Comparisons between the current and/or desired response time performance and recommendations from NFPA, CFAt, and l50 will be provided both quantitatively and with Gls mapping of response time capabilities (travel time). Figure 18: Exomple of Probability of Overlapping or Simultaneous Calls by Stotion Atea Probability of (xerlaPPed Calls occur 9o ao 70 60 ,o lo ,o 20 ,6 SFO| sfor fl 94.1 43,o A.t ,>.9 I 14rltS€2rrr2r1430123' toz City of Maplewood, MN Fire station Location and Operational Review @ Fitch & Associates, LLC 16 December 2o16 IIITtlIIrIllIIII IIIIIIIIII II t T IIIIII 7o $oo Eso u340 30 20 1() o 14 15 18 21 12 ,) 74 lo 32 )) ,4 ,5 SFO! SFD2 Statlm Demand Zone Station Dcmand Zone Rcliablllty too 9o ao 16.a 28,8 r5.1 27.9rt.5 Page 29 t- ri r7.5 I i II J3, Attachment 2 Packet Page Number 151 of 189 Desired Level of Service and Staffing fot Each Station Appatatus A comprehensive staffing analysis will be completed during this phase of the proiect with respect to the present staffing and deployment as well as for projected future demands. Recommendations for optimal staffing levels will naturally flow from a review of the unique community characteristics, response configurations, expectations for service, and historical demands for service both Department wide and by station/apparatus. Alternatives to the current model may be identified and provided with the associated cost projections. ldentification of Station Renovations or Modificataons Necessary for Efftcient and Safe Deployment Each of the fire stations will be evaluated through direct observation and through the lenses of the current, future, and recommended (if applicable) deployment strategies. An evaluation will be completed to ensure the facilities are capable to adapting to any potential alternative deployment strategies and for the potential for a higher concentration of personnel and/or apparatus in the current facilities to meeting future growth. RiskAssessment Risk Analysls fot Each Statlon by lncldent Type and/ot Sevet@ FITCH utilizes two perspectives to evaluate community risks. One is the retrospective or historical community demand. As a continuation of the distribution and location of calls sorted by call type (severity) from the previous section, we will complete the review of historical demand and sort by station response area by each call type/severity. ln addition, we can utilize a prospective view to evaluate community risks. Utilizing available data from tSO, we will create a risk matrix that will categorize risks as low, moderate, high, or special risks. This information will be utilized at the occupancy level for the commercial properties within the iurisdiction. The Deportment will pdrticipate in the development of the risk motrices utilized, the following ore onty examples. An example of an occupancy level risk matrix is provided below. City of Maplewood, MN Fire station Location and OPerational Review o Fitch & Associates, LLC 16 December 2015 Page jo J3, Attachment 2 Packet Page Number 152 of 189 Figure 19: Example of Occupancy Level Risk severity Matrix The combination of the prospective risk as defined (in this example) will generate risks that are mapped by station demand zone and quantitatively analyzed within the context of a station level risk matrix. An example of a station Ievel risk matrix that incorporates both the historical demand (risk) and the prospective (potential) risk is utilized to determine the appropriate balance between the distribution and concentration of needed resources and is provided below. Figure 20, Exomple of Stdtion Fire Response Areo Risk Concentrdtion Motrix White occupancy level data is primarily used for fire protection, ultimately, all of the types of risk (fire and EMS) will be categorized utilizing a three-dimensional model will be utilized to best determine the risk in each station area and ultimately the appropriate number of resources and staffing to respond to or mitigate risks. This is utilized to ensure that there is appropriate balance between preparedness or readiness, for the delivery system and the actual historical demand. Examples for two different station risk profiles are provided as Figures 21 and 22 below. City of Maplewood, MN Fire station Location and oPerational Review o Fitch & Associates, LLC 16 December 2015 5 ! >4 ,o 3 >9Higt3> 1500 gpm 'rlo )>f and <92 > 499 .nd r5oo 8Pm I >!and <4Mo&rate I <3t?r ')loLorvt r- <499nm Protecdon Srstems Present (YesJIo) Occupmay Butldlng Tlpe* Numb.. of Stork5 I20 5 >zo >20t>20 ,>9 l > 100High3 >to aM <20 >lo 8rd <20 , >to rnd <20 >50 and < loo I >to !.ld <lo t2 r5 md <9 IMode6te 1 <10 <10<10 ,|<101<50 ,lI31 Ri.l Claas $alue Crltkal mxlfiratna Occuprxlen workloed (avafiablllty) Hlgh Rlsk (}Cqrpand€5 Total Rlsh Saores{ale (:) Saale (mP) Page l1 W ter Flow Rlsk Class Total Rid( SroreVahre S<ale vah|e S(ale l I Covcrage Ar€a (ml') Modcrate Rtk Oaftpand€5 Valu€ S(ale Value Scah \hhle S<ale VatE J3, Attachment 2 Packet Page Number 153 of 189 High Risk Risk 10 Demand Figure 22: Station Risk Profile ' Moderute Risk Finally, an evaluation of the occupancies will be completed, geocoded, and mapped utilizing either the Department,s internal records or the most recent l5O Batch Report. ln this manner, both prospective risk such as specific building occupancies or concentrations of risk, population growth, future development is included with the historical (retrospective) risk previously identified in a review of three years of historical community demands. Any potential alternatives to the current policies and practices will be discussed with the Client for their consideration. For example, competing ideologies may be present between a risk-based approach utilized by the commission on Fire Accreditation lnternational (cFAl), the geographic City of Maplewood, MN Fire station Location and Operational Review o Fitch & Associates, LLC 16 December 2016 Call Concurrency 10 Demand Page 32 2 Call concurrency Figure 2t: Exomple of Station Risk Profile - Higlt Risk Moderate Risk Risk J3, Attachment 2 Packet Page Number 154 of 189 emphasis utilized by the lnsurance Services Organization (lSO), and potential efficiencies in deployment strategies utilizing the community's historical demand for services. Apparatus and Equipment Analyses completed for this scope of work will be utilized to inform the FITCH team as to the optimal quantity of resources, staffing, and resource configurations to meet both current and future demands for services. As proposed this will be accomplished in conjunction with the optimization of the station Iocations, staffing, and overall risk-based deployment model. ln addition, to direct observation and inspection of vehicles and equipment, FIfCH will review compliance with regulations, maintenance practices, replacement schedules, funding strategies and policies, and utilization within the response configurations with respect to unique community service demands and risk profile. A similar process will be completed concerning the equipment carried on each apparatus as they are aligned with community service demands. The final deliverable for this objective will include a summary of capital assets and resources and an accompanying recommendation for caPital improvement Planning, replacement schedules, and optimized station deployment strategies (additions or consolidations). Where applicable, results will be a combination of narrative, mapPing output, and data in tabular form' Review of EMS FinancialViabili$ and Billing Ptactices FIfCH is uniquely qualified to complete this portion of the scope of work. Our firm has over 3o years of experience designing and managing high quality and efficient ambulance services. ln addition, the firm currently manages several ambulance services across the country through management contracts. The firm also managed and operated an air and ground-ambulance billing firm that was sold and fully transitioned into a compliance audit function of our consulting services. Therefore, during the completion of this portion of the scope of work will include a comprehensive review of all direct and indirect costs in an effort to establish the relative unit hour costs. The unit hour costs (UHC) will be utilized to demonstrate the requisite deployment caPabilities to maximize both perf ormance and f inancial sustainability. Similarly, the financial review will include a comprehensive review of all revenues and expenditures, debt, bad debt, and profit/loss. This part of the analysis will culminate in a description of the community,s payer mix, comparative rates and fees within the region and the allowable or capitated costs associated with the service delivery model. Any alternatives will be clearly articulated complete with implications for deployment as well as a full budget impact on both revenues and expenditures' City of Maplewood, MN Fire station Location and Operational Review o Fitch & Associates, LLC 16 December 2o16 Page 3l J3, Attachment 2 Packet Page Number 155 of 189 0rganizational Analysis, Staffing, Management Functions, and Etfectiveness A comprehensive organizational analysis will be completed for all personnel and management Ievels in the organization including support staff. A series of on-site structured interviews and direct observations will be completed to determine the reporting relationships, functions, workload, efficiency and effectiveness at each level. We will evaluate opportunities to better align job duties, distribute workload, assignments, and reporting relationships. In addition, where appropriate, we will make recommendations for an updated organizational structure to ensure that the structure supports any adopted changes in functions. Each effective program area and/or Division will be evaluated. For example, community risks reduction, fire prevention activities, code enforcement, plans review, training, safety, and health and wellness. Strategies for Cost Containment and Additional Funding An analysis will be completed to identify the total revenue generated from the various user fees such as false alarms, inspections, permits, plans review, etc, An evaluation will also be completed to benchmark the fee structures against comparable communities within the region as well as provide recommendations on how to best structure the fees based on program structure, desired performance, and workload. Although previously discussed, strategies for cost containment and/or improved revenue would be incomplete without the detailed analysis of the EMS patient transportation system design and billing performance. Strategies will be provided on the appropriate balance and debt management for bad debt and other write offs that are increasing with the number of capitated revenue streams. Finally, in coniunction with the organizational analysis, an evaluation will be completed to examine the appropriate employee groups to complete and/or coordinate "back office" activities such as logistics, maintenance and repair, and procurement. Therefore, these activities will be evaluated in the context of what capacity and expertise exists within the City external to the fire department as well as the potentialfor outsourcing certain activities and functions. PIan for lmplementation Alternatives will be evaluated through a data based objective lens ensuring optimal utilization and resource allocation. ln addition, each alternative evaluated will take into consideration the interconnectedness of the services (Fire and EMS) and provide advantages and disadvantages for each alternative allowing transparency in policy decisions. Prioritized alternatives will also be accompanied with the anticipated costs and implementation strategies. City of Maplewood, MN Fire station Location and operational Review Page l4 o Fitch & Associates, LLC t6 December 2oi6 J3, Attachment 2 Packet Page Number 156 of 189 PHASE I - SCHEDUTEAND WORK IOAD Project Management and lnteraction with City and Department Our proiect management is a disciplined and structured process, Key activities are clearly outlined and logically organized to produce specific deliverables within the defined period of time. we will review our progress against the work plan on a regular basis to ensure that we are progressing according to plan. Any deviations will be flagged immediately and approPriate action taken, through discussion with you, to address issues. As designed, this Proiect will be transparent and highly collaborative. This pro,ect is proposed as a fixed-price agreement. Within a fixed-price agreement, FITCH holds the liability to deliver each of the elements of the scope of work as identified by the client in the RFq. The following table is representative of the projected hours across each of the FIfCH team members. It is understood that the actual hours devoted could be more or less and that the comPletion (outcome) of each of the scope of work points is to be the intended measure. This provides the City with the greatest control over costs. proposed team members were selected for their specific expertise for the prolects identified scoPe of work. By design, the team members have a limited number of proiects that they work on at any given time to ensure that the firm and consultants are able to deliver on time. Finally, FITCH has the depth and expertise to meet additional needs of the City as required' Work Plan and Timetable The process identified in the previous sections will yield the desired results for this proiect. The proposed scope of work demonstrates that the consultant understands the desired outcomes and has proposed objectives and tasks to achieve that outcome. A table for each of the proposed objectives and time frames is included to describe the proiect more clearly. The only known potentialfor variation in the proposed timeline and work plan is associated with any delays in receiving requested data. From time to time this occurs when attemPting to receive data from the g11 center (cAD) and if the DePartment has multiple competing priorities that may impact their timeliness. Therefore, the proiect timeline accounts for a lo-day Period to acquire all necessary data and background information and any delays beyond lo days may imPact the overall timeline proportionally. City of Maplewood, MN Fire station Location and Operational Review 1128o40168o8oHoursr6 Dr, Knight Dr, Moeller Dr. wang Brian McGrath Dianne wright Total Hours Page j6 @ Fitch & Associates, LLC 16 December 2o16 Guillermo Fuentes J3, Attachment 2 Packet Page Number 157 of 189 Proie<t lnitiation and Development of Acquisition and Review of B.*ground lnformation stakeholder lnput Ri5k Assessment Evaluating Station Lo<ations Proie<ted Community Development and 6rowth lmpa(s of RuralCharacteristics on Service Delivery Analysis oI Calls for Service Establishing Desired levclof servi(e and Staffing Ior Each Station ldentification of St tion Renovations and/or Modiffcations Assessment of Apparatus and Equipment Review of EMS Finan<ial viability and Billing Practic€s organizational Review by Function, Structure, and Program Area Strategies for (ost Containment and Potential Fundingsources Plan for lmplementation Development and Presentation of Draft Report #)Proiected on-site Me€tings IIIIIIIIIIIIIIIIIIIII IIIIIIIIIII IIIIIIIIII II IIII==III IIIIIIIIIIIIIIIIIIII IIIIIIII II Month 4 Month 5 Month 6 Figure 2l; Phose I Prcposed Timeline Finally, any potential alternatives that would impact current practices or have Policy implications will be brought forward and discussed with the client in detail and the client will assist in prioritizing any alternatives and recommendations that add the most value to the scope of work within the context of the existing environment. City of Maplewood, MN Fire station Location and OPerational Review o Fitch & Associates, LLC 16 December 2016 Page )7 Month 1 2 Pres€ntations and Delivery of Final Report As previously indicated, in addition to the ongoing dialogue, the client will have an opportunity to review and discuss proiect outcomes during three major prolect milestones. These milestones will be after the receipt of the draft data report, the draft GIS report, and the draft final rePort. In addition, a review of the progress of the proiect will be provided at least monthly. However, as designed there is an ongoing dialogue concerning information and clarification of information as the Proiect Progresses. J3, Attachment 2 Packet Page Number 158 of 189 PHASE !! - EVATUATIOI{ OF POTENTIAT PUBIIC.PRIVATE PARTNERSH!PS Evaluation of Potential Public-Private Gollaborations As contained in this RFQ, our firm is prepared to work with the Client staff to identify and design potential public-private partnerships that would benefit the City. All operational and financial advantages or implications will be provided. All prioritized alternatives developed will also be accompanied with general strategies and implementation plans. The timetable for Phase ll is provided below: Figure 24: Phase ll Proposed Timeline City of Maplewood, MN Fire station Location and Operational Review Proiect lnitiation and Development of Development of Pot€ntial Alternetives Op€ra tion al Ana ly5es Fis(alAnaly5es Plan for lmplementation Pr6entations and Delivery of Final Report Proiected on-site Meetings IIII IIIII IIT Month III Month 3 Page 38 o Fitch &Associates, LLC i6 December 2o15 As designed, this portion of the proiect will be an incremental effort that will rely heavily on all previous analyses and understandings from Phase l. 1 2 Development and Pretentatiori of Draft Report J3, Attachment 2 Packet Page Number 159 of 189 cosr PRoPosAts Phase I As proposed, Phase I of this project will require 312 consultant hours. A total of $5,ooo has been budgeted for travel and other expenses. This proposal encompasses the development and delivery of a Fire Stdtion Location ond Operotional Review, inclusive of all 19 items outlined in the City's scope of work for what we titled Phase l, and includes three on-site visits and a formal presentation of the final results. This proposed pricing is an all-inclusive fixed cost fee that is not to exceed $39,995. Figure 25: Proposed Fees and Expenses Phase Il As proposed, Phase ll of this proiect is a fixed-price $5,ooo plus travel & expenses pre-approved by the City. This proposed pricing is an all-inclusive fixed cost fee and all travel and expenses would be at the direction of the Client. This pricing is predicated in that F,fCH completed Phase I and has already completed comprehensive quantitative and geospatial analyses and has familiarity with the agency. Figurc 26: Proposed Fees and Expenses Concurrently Completing Phases I and ll As proposed, if both Phases (l and ll) were combined from the beginning and the proiects could be completed concurrently, at the total all-inclusive fixed cost {ee that is not to exceed $44,995. city of Maplewood, MN Fire station Location and Operational Review t34,995Prof essional Service Fees $5,oooTravel Expenses s19,995All lnclusive Proiect Total Costs s5,oooProfessional 5ervice Fees Actual Costs as Requested by the CityTravel Expenses g5,ooo plus T&EAll lnclusive Proiect Total Proiect Activity @ Fitch & Associates, LLC 16 December 2016 Proiect Activity Costs Page 39 J3, Attachment 2 Packet Page Number 160 of 189 T Curriculum Vitae's ATTACHMENT A FITCH J3, Attachment 2 Packet Page Number 161 of 189 Guillermo Fuentes Partner, Fitch & Associates, LLc SUMMARY CAREER 290lWilliamsburg Terr., Ste G Platte City, Missouri 64079 Mr. Fuentes has broad experience in the areas of communications, operations, deployment and administration. He is a leading expert on the analysis, design, and management of EMS system status. Known internationally for his consultant work, he provides statistical and operational analysis, computer modeling, and the development of deployment plans for the Firm's clients. January 2013 - Present Fitch & Associates, LLC Portner Platte City, Mo. September 2011- January 2013 Senior Consultant Fitch & Associates, LLS Platte City, Mo. . Responsible for complex math modeling, system reviews and dispatch builds and reviews . Assist clients in EMS, Fire and Police with complex operational issues November 2Oo7 - August 2011 chief Administtotive ollicer NiaBara Regional Police service st. catharine, canada . Responsible for Human Resources, (350 civilian employees) Finance, (S125 million operating budget and 584 million capital budget) lnformation Management, Central Records, lnformation Technologies, Fleet, Facilities, Quartermasters, and Labor Relations February- March 2007 lnterim Directot of Niogoro Emergency Service Division Niagara EMS Niagara Falls, Canada . Responsible for EMS, Fire coordinator, CBRN (Chemical, Biological, Radiological, Nuclear), and Emergency M anagement December 2004 - February 2oo7 Associdte Diredot Emergency Medicol seruices Niagara EMS Niagara Falls, Canada . Created a new dispatch centre as a model for the province . lntegrated allthe technology and implemented technology that is unique in the world . lnstituted a system oftotal management at front line supervisor level August 2004 - December 2OO4 lnterim Director Pre-hospital Services Urgences- Sante Montreal, Quebec . Responsible for a staff of 1.,200 as well as the goal and vision for the 2005 year Guillermo Fuentes Page L J3, Attachment 2 Packet Page Number 162 of 189 May 2002 - September 2002 lnterim Director ol Pre-hospitol services Urgences -Sante Montreal, Quebec . Executed mid year evaluation of 2002 performance . Presented performance progress report to the Minister of Health and Social Services 1999-2001 Monoger of lntet tocilities Urgences-Sante Montreal, Quebec . Responsible for inter facility transports . Development and implementation of individual profiling tools 1990-1999 Urgences-5ante Port Time EMT Montreal, quebec EDUCATION Aspen University; Denver, Colo. Masters in Business Administration - Summa Cum Laude lnducted as a life member to the Delta Epsilon Tau Society Tulane University, Freeman Business School; New Orleans, La. Masters Certificate in Business Administration Advance management Strategy certif icate Certificate in Business essentials ll certificate in Business essentials I Continu ing education; Montreal, Canada Effective Leadership Tra in ing Group Management seminar Effective communication skills Ahunsic College; Montreal, Canada PrehospitalTrauma Life Support (Basic and Advanced) Emergency crisis management 2010 2002 1996 Concordia University; Montreal, Canada 1990 - 1994 Bachelor of Science, Management of information systems (incomplete) Minor in Political Science (incomplete) Guillermo Fuentes Page2 20Ol -2OO4 Deputy Director of Operations Pre-hospital services Urgences- Sante Montreal, Quebec . Responsibleforfield operations, communication centre, Scheduling department (563 million budget) . lmplemented specialized field operations including Tactical intervention medics , bike medics and marine medic programs . Developed a CBRN protocol, CBRN intervention level 2 teams . Deployed analysis for first response and advanced care tiered response. 2007 2006 2006 2006 J3, Attachment 2 Packet Page Number 163 of 189 Ahu nsic College; Montreal, Canada Ambulance Tech nicie n 1989-1990 Dawson College; Montreal, Canada DEC social science 1987-1989 PROF ESSI ON AL M EM B ERSH I PS APco (Association of Public-Safety Communications Officials) lnternational APCO Canada APPQ Association Proffessionelle des Paramedics du Quebec Guillermo Fuentes Page 3 J3, Attachment 2 Packet Page Number 164 of 189 Steven G. Knight, PhD. Senior Associate, Fitch & Associates SUMMARY CAREER 290lwilliamsburg Terr, Ste G Platte City, Missouri 54079 Dr' Knight has nearly 25 years of experience and recently retired as the Assistant Fire/EMS chief for the City of St. Petersburg, Florida. He is a subject matter expert for both the National Fire Academy and the center for Public safety Excellence. He has also served as a team leader and assessor for the Commission on Fire Accreditation lnternational and has held multiple faculty appointments in Fire Science and EMS. Dr. Knight previously served the lnternational City and County Management Association (ICMA), as the Senior Manager for Fire and EMS. 7996-2073 Assistant Fire Chief St. Petersburg Fire & Rescue Florida . Managed metro-sized emergency service agency including fire suppression, fire prevention, public education, community risk reduction, emergency medical services, training, hazardous materials, technical rescue, urban search and rescue, marine rescue, emergency management, and response to natural and man-made disasters. . Managed over 300 employees during a continuous 24/7 deployment with a S45 million dollar budget. L992-L996 Firefighter/Paramedic South Pasadena Fire Department Florida . Responded to requests for emergency service for fire suppression, emergency medical services, and fire prevention activities. 2008 Suhject Mdttet Expert National Fire Academy . Planning and lnformation Management Program 2010-Present Technical Advisor Center for Public Safety Excellence ' Provide consulting services for the accreditation process and assist in the development of agency specific community-based strategic planning while representing the center for Public safety Excellence. 2oos-Present Team Leader/Peer Assessor Commission on Fire Accreditation lnternational Steven G. Knight PhD Page 1 Present Senior Associdte Fitch & Associates, LLC Platte City, Mo. . Provides consulting and turnkey management services to a wide variety of public safety, healthcare, government, and business organizations. t Designs and implements programs enhancing effectiveness; improving productivity; and maximizing potential for organizations and individuals. J3, Attachment 2 Packet Page Number 165 of 189 Lead accreditation teams on site-visits for candidate agencies and present findings to the Commission. Participated with the following agencies: . Aurora, Colorado o Salem, Oregon . Charlotte, North Carolina . Plano, Texas o Montgomery county, Maryland . Newport News, Virginia . Anchorage, Alaska o Cobb County, Georgia . Las Vegas, Nevada o Henderson, Nevada o Honolulu, Hawaii . Regina, SK, Canada o Overland Park, KS 1998.2013Ad,unctlnstructor-FirescienceandPublicsafetyAdministrationProgram st. Petersburg College and State College of Florida . Curriculum development, overall course management, and grading 2006-2007 Program Director - Emergency Medical Services Manatee Technical lnstitute Developed all curriculum, course structure, schedules, faculty hiring and development' and maintenance of accreditation 1999-2010 lnstructor - Minimum Standards and Continuing Education Training Steven G. Knight PhD Page 2 2OL2-20L4 Senior ManaBer, Fire & EMS lnternational City/County Management Association ! provide project management and consulting services for fire and emerBency medical services . St. Louis, MO (Fire/EMS) o Greenville, NC (Fire/EMS) o Johnson city, TN (Fire) . washington County, TN (EMS) . Mankato, MN (Combination Fire) . Ontario, OR (Combination Fire) . Grants Pass, OR (Fire/Law Enforcement) . East Brunswick, N.l (EMS/Volunteer Fire Districts) . Prescott, AZ (Fire) . Long Beach, NY (Combination Fire/EMs) J3, Attachment 2 Packet Page Number 166 of 189 Pinellas County School Board . Developed syllabi, overall course structure, and administered all grades 2013-Present Affiliate Faculty College of Medicine University of Central Florida College of Medicine . Mentor medical students conducting research in the pre-hospital environment 2013-Present Faculty for Executive Fire officer Program - USFA/NFA National Fire Academy . Faculty for Executive Leadership and Executive Development University of South Florida, Tampa FL 20L2 Ph.D. in Curriculum & lnstruction in Adult Education Cognate in Research and Measurement Dissertation: "An Examination ofself-Directed Learning Readiness in Executive-Level Fire officers" EDUCA TION WARDS A Troy State University, TroY, AL M.P.A. in Public Administration 4.0 GPA University of Cincinnati, Cincinnati, OH, B.S. Fire & Safety Engineering Technology Summa Cum Laude F,RECOGNITI 2000 1998 Outstanding Research Award by the National Fire Academy/United States Fire Administration/Federal Emergency Management Agen cy - 2007 chief Fire Officer Designation (CFo) by the Center for Public Safety Excellence - 2008 Executive Fire Officer Program (EFO) by the National Fire Academy/United Sates Fire Administration/Federal Emergency Management Agency - 2008 A. Don Manno Award for Excellence in Research by the National Society for Executive Fire Officers - 2007 Fire Office of the Year presented by St. Petersburg Fire & Rescue - 2009 Steven G. Knight PhD Page 3 PRESENTATIONS . ,,Setting Organizational Policy: What drives your fire ground, science or tradition?" Presented at the Firehouse World Expo, San Diego, CA (January 2015) . ,,Fire Department lmagery: What are we selling?" Presented at the Firehouse World Expo, San Diego, CA (Janua ry 2015) . ,,Setting Organizational Policy: What drives your fire ground, science or tradition?" Presented at the Nevada Fire Chiefs Association's Reno Fire Show, Reno, NV (October 2014) J3, Attachment 2 Packet Page Number 167 of 189 "Fire Department lmagery: What are we selling?" Presented at the Nevada Fire Chiefs Association's Reno Fire show, Reno, NV (October 2014) "Leading from the Middle" Presented at Nevada Fire Chiefs Association's Reno Fire Show, Reno, NV (october 2014) "How the Fire Department Needs to Evolve: Expectations from City/County Government." Presented at the Pinnacle Conference, Scottsdale, AZ (July 2014) "setting Organizational Policy: What drives your fire ground, science or tradition?" Presented at the Texas Fire Chiefs Association's Conference, San Antonio, Tx (February 2014) "ln Search of a Culture of Safety: An Exptoration in Decision Making" Presented at the Florida Fire Chiefs Association's Fire Rescue East Conference, Dayton Beach, FL (January 2014) "tn Search of a Culture of Safety: An Exploration in Decision Making" Presented at the Florida Fire Chiefs Association's Health and Safety conference, orlando, FL (october 2013) "Leading with Vision and Purpose" Presented at the lnternational Association of Fire Chief's Fire Rescue lnternational Conference, Chicago, lL (August 2013) ,,setting organizational Policy: what drives your fire ground, science or tradition?" Presented at the lnternational Association of Fire Chief's Fire Rescue lnternational Conference, Chicago, lL (August 2013) ,,Leading with vision and Purpose" Presented at the Florida Fire chiefs Association's Executive Development Conference, Key West, FL (July 2013) ,,setting organizational Policy: what drives your fire ground, science or tradition?" Presented at the Florida Fire Chief's Association's Executive Development Conference, Key West, FL (luly 2013) ,,An Examination of self-Directed Learning Readiness in Executive-Level Fire officers" selected to present at the 2013 lnternational Symposium for Self-Directed Learning, Cocoa Beach, FL (February 2013) ,,Leading with vision and Purpose: How does agency and personal accreditation assist us?" Presented at the Center for Public Safety Excellence's 2013 Excellence Conference, Henderson, NV (March 2013) ,,Leading from the Middle" Presented at Fire Rescue East Conference, Daytona Beach, FL (January 2013) ,,Fireground Tactics: what Does science Tell us About Tradition?" Presented at the Florida Fire chiefs Associations'Safety & Health conference, Orlando, FL (December 2012) ,,Leading from the M iddle: The 360 Degree Accreditation Manager" Presented at the center for Public Safety Excellence's Excellence Conference, Las Vegas, NV (March 2012) ,,Rank Leadership" presented at the Florida Fire Chiefs Association's Executive Development Conference, Marco lsland, FL (luly 2011) ,,Leading from the Middle: The 360 Degree Accreditation Manager" Presented at the center for Public Safety Excellence's Conference, orlando FL (March 2011) ,,Help Me, Help Me Not: A Practical use ofthe LAP lnstrument" Presented atthe lnternational self- Directed Learning Symposium, Cocoa Beach, FL (February 2010) ,,sink or swim: ls st. Petersburg Fire & Rescue Doing Enough to Prevent Drowning" Presented at the National Fire Academy EFO Graduate Symposium, Emmitsburg, MD (May 2008) ,,socio-Economic and Demographic Factors and the use of the EMS System" selected to present at the American society of Public Administration's Southeastern conference, Atlanta, 64 (circa 2003) RECENT PROF,ESSIONAL DEVEL OPMENT - ICMA'S "Asking your Police and Fire Chiefs the Right Questions to Get the Right Answers" Steven G. Knight PhD PaEe 4 J3, Attachment 2 Packet Page Number 168 of 189 COMPUTER PROFIC'ENCY - . Leadership Development Program with the Center for Creative Leadership . Leadership St. Pete . Executive Fire Officer Program with the National Fire Academy . Executive Fire Office/s Graduate Symposium . Florida Fire Chiefs Association's Executive Development Conference . Centerfor PublicSafety Excellence's Excellence Conference . National Society of Executive Fire Officer's Polishing the Gold Conference r lnternational Association of Fire Chief's Fire Rescue lnternational Conference . Florida Fire Chiefs Association's Health and Safety Conference ' Florida Fire Chiefs Association's Fire Rescue East . Microsoft operating System ' Microsoft Office Suite: Word, PowerPoint, Excel, Outlook . Learning Management Systems: Blackboard, WebCT, Angel . PASW (previously sPSs) Statistical Software for Social Sciences . survey monkey survey building tool . America society of Public Administrators - council Member for suncoast chapter (Emergency Management, Public Administration, and Research sections) . lnternational Association of Fire Chiefs r National Society of Executive Fire Officers . Florida Fire Chiefs Association . Advisory Board Member for St. Petersburg College's Emergency Management Program . Florida Association Fire service Instructors . Florida Fire Chiefs EMS chief Section ' Florida Fire Chiefs Executive Fire Officer Section Regional Representative . Southeastern Association of Fire Chiefs . Pinellas County Emergency Medical Services Advisory committee . lnternational Association of Fire Fighters MEMBERSHIPS - Steven G. Knight PhD Page 5 J3, Attachment 2 Packet Page Number 169 of 189 Bruce J. Moeller, Ph.D. 2oo 2"0 Avenue south, suite f431 Saint Petersburg, Florida 33701 1727) 580-027s bmoeller@juncturegroup.com ACADEMIC DEGREES: 2OO1 Doctor of Philosophy, Florida Atlantic University; College of Architecture, Urban and Public Affairs; School of Public Administration. Major: Public Administration. 1990 Master of Arts in Public Administration, Department of Public Administration; Northern lllinois U niversity. 1986 Bachelor of Arts, Concentration: Fire Administration, Western lllinois University' EMPI.OYMENT HISTORY: Professional Experience 2012 to 2015 2008 to 20L2 chief of staff / Assistant county Administrator Pinellas County, Florida Held a number of leadership positions largely related to public safety before serving as chief of Staff served as part of the county's senior Management Team in an urban county of almost 1 million population. primary areas of responsibility include EMS and Fire Administration; Regional 9-1-L; Emergency Management; Ambulance Billing & Financial services; Animal servicesi Justice & Consumer Services; Human Services and Radio & Technology. Significant public policy role collaborating with municipal and county leaders' City Manager City of Sunrise, Florida Chief Administrative Officer of a culturally diverse, full service community (approx pop. 90,oOO) in South Florida. The City of Sunrise operated with a 5439 million budget and a workforce of approximately 1,200 employees. Responsible to a five-member commission for all facets of municipal administration, the city manager is directly responsible for negotiating with employee unions, is the appointing authority for personnel, and prepares the annual budget. Services include: community & economic development, fire, police' public works, utilities (serving a total population of 220,000), purchasing, finance' information technology, emergency management and leisure services' J3, Attachment 2 Packet Page Number 170 of 189 Located in western Broward County, the City was the state's second largest tourist attraction, Sawgrass Mills Mall, which drew over 25 million visitors a year' Also making its home in Sunrise is the 2O,OOO+ seat Bank Atlantic Center, home of the NHL'S Florida Panthers. The City consistently experienced growth in office and commercial development. Many major corporations relocated to the City and the community was a leading destination for economic development in the metropolitan area. Public safety Background Sunrise, Florida; Broward County, Florida; Naperville, lllinois; Wilmette, lllinois; Lake Forest, lllinois A strong public safety background spanning several decades. lnitially entered public service as a police officer for several years before entering the fire service. Served in entry-level positions in both disciplines prior to advancing in the fire service. Functioned in increasingly responsible roles, both as a line officer and administrative staff. Served for over 15 years as a fire chief, with experience in large, urban metropolitan-sized agencies and suburban departments. Managed fire suppression, fire prevention, paramedic programs, hazardous material responses, search & rescue teams, 9-l--1 communications and a full array of emergency management functions. Specific experience and last working title include: Fire Chief - Sunrise Fire Rescue - Sunrise, Florida 1997-2008 Director / Fire Chief - Broward County - Fort Lauderdale, Florida 1990-1997 Fire Captain - Naperville Fire Department - Naperville, lllinois 1982-1990 Firefighter / Paramedic - Wilmette Fire Department - Wilmette, lllinois 1979-1982 Police Officer - Lake Forest Police Department - Lake torest, lllinois 1977-1979 University Teaching ExPerience 201s Adjunct Lecturer Fire and Emergency Services Program University of Florida Gainesville, Florida 1977 to 2008 J3, Attachment 2 Packet Page Number 171 of 189 201,4 Adjunct lnstructor School of Public Affairs U niversity of South Florida Tampa, Florida 2001, to 2011 Adjunct lnstructor School of Pu blic Ad m inistration Florida Atlantic University Boca Raton, Florida 1998 to 1999 Adiunct lnstructor Department of Professional Management Saint Thomas U niversity Miami, Florida PAD 4884: lntroduction to Terrorism lor Emergency Manogers (University of Florido) The goal of this course is to provide students with a general knowledge about terrorism in our world and the methods used for cou nte rterro rism. PAD 5934 - Petormonce Monogement (lJniversity ol South Florido) performance management involves both science (drawn largely from the field of statistics, business and performance m eosurement\ and art (derived in part from organizational behavior and theory). while the theoretical underpinnings are important, this course will emphasize performance management in its practical application. PAD 6807 - Locol Government Administration (Florido Atldntic University) Examines the various dimensions of Iocal government administration, including methods for improved service delivery. Major areas include the purpose and use of performance measurement in local government; establishing organizational priorities through strategic planning; and implementing change in local Sovernment by applying techniques of change management' PAD 4933 - cdpstone Seminar in Public Monogement (Florido Atlontic University) An integration of theories and skills in the development of practical strategies designed to help address public problems. The course provides an opportunity to integrate and apply prior learning in order to actually improve public organizations. PAD 4426 - Public Sector Lqbor Relations (Florida Atlantic tJniversity) An examination of the historical development in labor relations and collective bargaining for the public sector. Examines the impact of public employee unions on public personnel administration Dr. Moeller has taught at both the graduate and undergraduate Ievel. Courses taught include the following: J3, Attachment 2 Packet Page Number 172 of 189 FES jOO3 - Fire ond Emergency Services Public Policy (Florido Atlqntic University) Exposes students to the many facets of policy making and implementation issues in fire and emergency services, including the legal foundations from which agencies operate. Emphasis is placed on the politics of administration. MAN 707 - Orgonizdtional Desiqn ond Theory $t. Thomas University) A course that views organizations from a macro perspective including the domestic and global environment. Both size and technology were explored in determining the structure and processes of organizations while providing students with 'diagnostic skills' needed to effectively manage complex organizations. PUBTICATIONS & PRESENTATIONS Moeller B. & Knight, S (2015, Forthcoming). critical Questions Every Fire/EMS Chief Should Ask Their City/County Manager. Fire Rescue lnternational. Atlanta, GA. Moeller, B. Knight, S. & Sheridan, T. (2015, Forthcoming) How to Use 'Fire Freakonomics' to Transform Your Department. Pinnacle, Jacksonville, FL. Moeller, B. {2015). Political Side of Apparatus Purchasing. FDSoA 27th Annual Apparatus Specification & Vehicle Maintenance Symposium. Orlando, FL. Moeller, B. (2014). Making Fire Departments Think: organizational Situational Awareness. Fire Rescue lnternational. Dallas, TX. Fuentes, G., Knight, S., Moeller 8., & sommers, s. (2014). How the Fire Service Needs to Evolve: Expectations from City & County Government. Pinnacle . Scottsdale, Az' Fuentes, G. & Moeller, B. (2014). I Don't Have enough Money - Now What? Pinnacle. scottsdale, AZ Moeller B. & Paulison R. (2014). lnformed Decision-Making in Real Time. Metropolitan Fire chiefs Conference. Baltimore, MD. Moeller, B. (2014). Think. ln Goldfeder, B. (Ed.) Pass It On. Tulsa, OK. Pennwell' Moeller, B. (2014). The Role ofthe Emergency Operations Center. FireRescue - February' Moeller, B. (2013). p4 - positive Performance for Politicians & Public. Fire Rescue lnternational. Chicago, lL. Moeller, B. (2012). Leading Agencies During Periods of Economic Decline. Fire Rescue lnternational. Denver, Co. Moeller, B. & Krakeel, J. (2012) Using EMS Dotlars Wisely. Fire-Rescue Med Las Vegas, NV' Moeller, B. (2012). Financial Management. ln Jennings, c. & Thiel, A (Eds ), Managing Fire and Rescue Services. washington, Dc: lnternational city county Management Association. J3, Attachment 2 Packet Page Number 173 of 189 Moeller, B. (2011). Ten Things Your Boss is Talking About - And You Don't Know. Fire-Rescue lnternational. Atlanta, GA Moeller, B. (2011). Leading Agencies During Periods of Economic Decline. lnternational Association of Chiefs of Police. chicago, lL. Moeller, B. & Nagaraj, R. (2011). Meaningful National Fire service Data. Metropolitan Fire chiefs Conference. charlotte, Nc. Moeller, B. (2010). Lions, Tigers and Bears: Following the Political Yellow Brick Road. Fire-Rescue lnternational - 2010. chicago, lL. Moeller, B. (2009). Managing the Manager: Getting What You Want By Giving the Manager What TheyWant. Fire-Rescue lnternational- 2009. Dallas,TX. Moeller, B.; Thompson, S.; and Dorsett, A. (2009). The Fire Chief's Role in Tough Times. Florida Fire Chiefs Annual Meeting and Development Conference. Fort Lauderdale, Florida. Moeller, B. (2009). lssues in Emergency Services. Public Management,9l (1) 12-15. Moeller, B.; Dickerhoff, K.; cohen A. and cole, H. (2008). Vulnerable Population Registry in Broward County. 22nd Annual Governor's Hurricane conference. Fort Lauderdale, Florida' Moeller, B. (2008). National lncident Management system (NIMS): Keeping your disaster from becoming a disaster. ln Pinkwoski, J. (Ed.), Handbook of Disaster Management. Boca Raton, Floridal Taylor & Francis. Moeller, B. (2008). Lies, Damn Lies, and Statistics. Fire-Rescue lnternational - 2008 Denver, Colorado. Moeller, B. (2007). Keeping Your Disaster from Becoming a Disaster: Establishing and Maintaining Situational Awareness. Fire-Rescue lnternational - 2007. Atlanta, Georgia' Moeller, B. (2007). Are you prepared for the Politics? Southeastern Association of Fire Chiefs 79th Annual Conference. Daytona Beach, Florida. Moelter, B. (2007). tmplementing change white Avoiding the chaos - Essential lngredients of Leadership. Fire-Rescue Med - 2007. Las Vegas, Nevada' Moeller, B. (2007). Answering Big Questions in the Fire Service lnternationa I Fire Service lournalof Leadershi p and [Vlan ement, 1 l2),77-16. Moeller, B. and Mikel R. (2005). strategies for success: Getting Your ldeas on the Political Agenda Fire-Rescue lnternational - 2006. Dallas, Texas. Moeller, B. (2006). Leaders Do Not Stand still. on Scene. 20 (L1J' 6 Moeller, B. (2006). Leading Change: The Process of Leadership Florida Fire Service L4 l3l,7 J3, Attachment 2 Packet Page Number 174 of 189 Moeller, B. (2005). Apples to Apples. Fire Chief, 49 (8), 82 - 90. Moeller, B. (2004). Strategies for Success: Managing the Chaos of Change. Fire-Rescue lnternational - 2004. New Orleans, Louisiana. Moeller, B. (2004). Obstacles to Measuring EMs Performance. EMS Management Journal, 1 (2), 8- 15. Moeller, B. (2002). Benchmark Challenge. Fire Chief,46 (8),88-90 Moeller, B. (2002). Research in the Development of Deployment standards: Why Can't We Answer 'Big Questions'in the Fire Service. IFE Fire Service Deployment conference. lndianapolis, lN. Moeller, B. (2001). Problems of Measuring Performance in the Fire Service: Do We Really Want to lmprove or Simply claim We Have? Deccan Conference. San Diego, CA. Moeller, B. (1985). Medical Effects of Wearing self-contained Breathing Apparatus Fire Eneineering, 138 (10),43-s1 PUBTIC & PROFESSIONAI SERVICE: Chair, patient Protection and Affordable Care Act Task Force of the lnternational Association of Fire chiefs (2013 - 2015) Member, Editorial Board of FireRescue Magazine (2012-Present). Member, ICMA Governmental Affairs & Policy Committee (2010-2012\ Member, FcCMA Disaster Preparedness Committee (2010-2012) Member, Editorial Board of the lnternational Fire service Journal of Leadership and Management (2008 - Present). Member, Board of Directors of the lnternational Fire Service Research Center and Policy lnstitute (2007 - Present). Member, university of Florida Advisory Board for Fire and Emergency services Bachelor's Program (2008 - 2009). Director at Large, EMS Section of the lnternational Association of Fire chiefs (2006 - 2008) Member, National Centers Task Force of the international Association of Fire Chiefs (2006 - 2007) Member, National Fire Protection Association Technical committee on lncident Management Professional Qualifications (2006 - Present) J3, Attachment 2 Packet Page Number 175 of 189 Member, Professional Development Committee of the lnternational Association of Fire Chiefs (2002 - 2007) Member, EMS Workforce Taskforce of the National Registry of Emergency Medical Technicians (2005 - 2006) Ed itori al Board for Fundamentals of Fire Fishter Skills Jones and Bartlett Publishers: Sudbury, MA (2004). President, Fire Chiefs Association of Broward County (2002 - 2004). Member, National Fire Protection Association Subcommittee on Self-Contained Breathing Apparatus. Responsible for NFPA 1981. (1990-1992). Member, Broward County Regional Emergency Medical services Council, (1'992- L997) PROFESSIONAT MEMBERSHIPS AND HONORS: lnternational City County Management Association Florida City county Management Association Meritorious Service Award - IAFC Emergency Medical Services Section lnternational Association of Chiefs of Police lnternational Association of Fire Chiefs National Fire Protection Association Metropolitan (Metro) Fire Chiefs Florida Fire Chief's Association American Society for Public Administration Pi Alpha Alpha, National Honor Society for Public Affairs and Administration chief Fire officer Designation - Commission on Fire Accreditation lnternational (CFO) Nationally Registered Emergency Medical Technician - Paramedic (NREMT-P) Fellow - lnstitution of Fire Engineers (FlFireE) Certified Public Pension Trustee - Florida Public Pension Trustees Association (CPPT) Updated: luly 201s J3, Attachment 2 Packet Page Number 176 of 189 GANG WANG, Ph.D.gang.wa ngga ng@ gmail.com 17170 sW 49th PL, Miramar FL 33027 313-213-7658 SUMMARY Studied more than sixty emergency services operations using data-driven techniques to determine the most efficient orga nizationa I st ructu res to provide public safety services. Ability to effectively lead teams throuBh complex issues and deliver results to meet project timeline. Excellent and experienced communicator in creating and delivering senior management presentations. PROFESSIONAL EXPE RIENCEF Fitch & Associates, Senior Associate 2015 - Present primarily responsible for collecting, processing and analyzing data, and writing and presenting findings internally and externally. Center for Public Safety Management (CPSM), Senior Manager lnternational City/county Manatement Association (lCMAl, Senior Mdndger 2008 - 2015 lnvolved in all phases of projects including initial data collection, on-site interview, large-scale data processing, statistical analysis, creating data reports and final client presentation. Completed more than sixty public safety studies of fire and emergency medical services. The fire and EMS studies focus on analyzing fire department, emergency medical serviie (EMS) agency, and private ambulance service in terms of workload, deployment, and respo;se time. The results are often used to make major budget decisions and operational process improvements. The studied cities and counties have covered the entire spectrum of size (from population of 10,000 to a million) and location (30 states). The studies face intense public scrutiny and discussion. Ford Motor Company/Visteon Corporation, Consuhant 2003 - 2008 e Behovior cision Mokino o /nsiohtsr Des igned and deployed engineering decision making surveys, interviewed Chinese and American automotive engineers to un derstand the cross-cultural differences in risk preferences, risk perceptions and risk attitudes. o Monufoc rino Process lmp ments: Assessed manufacturing complexity levels of four Visteon plants. Developed a quantitative system to recomme . Product Portfolio Selection: lnvestigated U.S. developed an optimization modelto select th ment in dFo lnterviewe nd cost effective methods of handling manufacturing complexity. regional differences in customers' vehicle color preferences and e best production portfolio of exterior color mix for any car model. d key stakeholders and identified cost centers and activities. Developed a simulation based system to estimate the investment cost an . Supplv Choin Sourcino Optimizotion: Analyzed hundreds of product and web based lT system to implement the product development process an select the most cost effective sourcing portfolio to meet a variety of prod d associated uncertaintY. component specifications. Developed d a set covering optimization model to uct requirements. EDUCATION Ph.D. (08/08): M.E. (08/03): Dual B.s. (08/00) lndustrial En8ineering, Wayne State University, Detroit, Michigan Managemeni lnformation System, Chongqing University, ChongqinS, P.R. China Management Science, lndustrial Design, Chongqing University, P.R. China PUBLICATIONS . \1v""€, G" R B. Chinnam, l. Dogan, Y. Jia, M. Houston and l. ockers. 2014. "Focused factories: a BaYesian framework for estimating non-p-roduct related investment." lnternationol Journol of Production Reseorch 53 (13). . WanC, G., B. Nepal, L. Monplaisir and S. Ponsock. 2011. "lntegrated Framework for Component Variety Manlgement: A Case Study." integroted lournal of Services dnd Operotions Monoqement 10 (1) 74-93. . Chelst] K., G. Wang. 2006. "Go;d Management: The Missing xYz Variables of oR Texts." Perspectives in Operoitions Reseorci: Popers in Honor olsoul Goss'8oth Birthdoy, Colle.e Park, Maryland' . ioru. v., F. Liu, G. Wang and J. Miao. 2004. "A Reference Model of lnformation Exchange in Networked Manufacturing." Chino Mechonicol Engineering 15 (16) 1458-1461' . Wang, G. unJ J. o"ng. 2002. "Two layered production pattern and its application technologies for mass custJmization", proce;dings of the Tenth CUSMA ConJerence on Manulocturing Automotior, Cheng Du, China, J3, Attachment 2 Packet Page Number 177 of 189 DIANNE G. WRIGHT, MPA SENIOR CONSULTANT _ FITCH & ASSOCIATES, LLC Unique Qualifications Expertise performing financial and operational reviews for public safety organizations 30+ years executive and consulting experience with county and municipal agencies Senior Consulting Experience Financial reviews and service funding options development - Emergency medical service providers including fire departments, city service providers, hospitals, for-profit and volunteer agencies, 1998 to Present. Financial and operational pre-due diligence valuations - Non-profit and for-profit ambulance services seeking purchase or sell, 1998 to Present. Miami Urban Area Security lnitiative (UASI) grant project management - overseeing project plans, jurisdictional budgets, procedures and administration tasks associated with the multi-year, multi-million-dollar project, 2003 to 2009. Governo/s Financial Crisis Oversight Board staff - Overseeing City of Miami contracts and budget reviews, 1998 to 2003. lncorporation and initial budget development - Develop financial basis, first and second year budgets and service transition negotiations for the Town of Miami Lakes, Florida, 2000 to 2001. lncorporation and initial budget development - Develop financial basis, first and second year budgets and service transition negotiations for the Town of Cutler Bay, Florida, 2005. Competencies. GovernmentBudget/Finance . Project Management . TechnicalWriting Education. M.P.A. Public Administration . B.S. Environmental Technology . B.S. Housing and Design E-mail: dwrieht@fitchassoc.com June 2016 Employment Positions - Miami-Dade County, FL Assistant Director, Fire Rescue Department, 1987 to 1998. Finance Division Chief, Public Works Department, 1984 to 1987' Budget Analyst, Office of Management and Budget, 1979 to 1984. J3, Attachment 2 Packet Page Number 178 of 189 Bdan McGrath 1287 Third Street, RR3, St Catharines, ()otario, Canada L2R 6P9 briaomcg@cadnonh.com hrro://wrvw.cadoonh.com (eos) 646-s172 Summary of Qualifi cations: r 20+ years Informatlon Systems management and development in the public safeq industry o t!* yeac Business aod Systems Analysis in public safety software development o Exceptional ability ar requirements capnrre, analysis and documentaoon o Fully conversant with all aspects of software product development and implementation life-cycle o Experienced softriate developer ofPublic Safety Communications applications . Excellent communications and ioterpersonal skills, comfortable at all organizational levels o Solid base of operatronal experience in Public Safety Comrnunications Computer Skills: o \risual Studio 2010, Visual Srudio 2008, \'isual Basic 6.0, SQL Server, AD(), RDO, CA-Clipper 5.4 C o TriTech Software Systems RAPTOR Integation with YisiCAD,/lnformCAD Product Suite o GIS Analysis, N{S MapPoint integration, N{aplnfo, N{apBasic, ESRI ArcEngine/NetEogine e TCP/IP, Internet, Netq/orkingAdrninisttation o Wiodows Server/WorkstatiooAdministratron, Novell Netware r N{S Project, Visio, Word, Access, Excel, Oudook, PowerPoint Professional Expedence: CAD North Inc. SePt 2005 - Pteseot Co-Foundet/Presideat providing busioess analysis, project maoagemcnt aod softwate developmeot services to the Public Safet, industry VB/SQL Systems DeveloPment Derrelop and market ao aut;matic inrelligenr E911 pre-alert system (Headstert9l1) that integrates seaniessly with yisiCAb, aclvising the dispatcher of caller location and paging the closest available pararnedrc unit based on real- time analysis of uiit a.,,ailat ity aod streetJevel routiog calculations. Reduces iotemal call processing times and dramatically improves emergmcy- response times Custom Softw.te Design aad Development Develop custom cAD-integrated solutions based on analysis ofclieot systems and operatiooal needs. Conduct business analysis and functional tequirements capture based on Public Safety indusay best pracxces. Geospatial Aaalysis aod EMS SysteE Desiga proviie consulting services aod analysis related to Hrgh Performance Emergency Nledical Services. Develop System Starus Plans based on geospatial and temporal analysis ofemergency incident data' Manager, CAD and EMS Irfrastructure June Z)05 -Juae 2007 Regional Muoicipality of Niagara-trI^r,^g. d^y to d"y,'support;nd ongoing development, testing and implemeotation for the YisiCAD comPuter ^ided di.p^tih .y.t.- "i Niagara ,{.mbulaoce Communicatioo Sen'ice. Supen'ise technical staff ofcontracr programmer ani data analyst. Deveiop oew applications aod interfaces to suppolt the Commuoications operarioos. J3, Attachment 2 Packet Page Number 179 of 189 Brian McGrath Brimac Systems Ia6. 1999 -Jule 2005 Founder/Ptesident Providing business analysis, project management and software developmenr serices to the Public Safety industry VB/SQL Systems Development Develop and market a Real-Tirne Adaptive Training Simulator that interfaces with the \'isiCAD Command dispatch s)'stem to provide an adaptive and compelliogly realistic rraining environment for ioitial, recurrent afld drsaster simuhtion dispatch training. Simulator integrates with VisiCAD, creating incidcnts and generatiog AYI- updated vehicle locations based on routing calcdations, calcuJates vehicle status changes aod geoerates audio radio messages based on user defined scrrpt. and sccnanos Client: Ontario Miaistry of Health Proiect t ead - VisiCAD Implementation 2004 -June 2005 Determine, implemeflt and test optimum YisicAD configuratioo for Niagara AmbuJance Communication Service. Implementation includes ProQA integration, A\T-, mobile data aod status reporting Paging, FirstWatch, Bradshaw trLdRYLIS Suire. Develop and execute acceptaoce test plaos. Develop and mainrain projccr plan and related prolect docrrmenralion. Client: University of Toronto, Mechanical and Industrial Eogineering YB/SQL Systems Developer 2002 -2003 Degelop a custom real-time and historic fleet performance display systcm integrated *ith the TriTech YisiCAD Compuier Aided Dispatchiog Systcm. Displays most receflt incident performance by priority, monitors performancc of ongoing responscs, current afld historic fleet urilization starisrics' Client TriTech Software Systems, Business Analyst 1999 -mO4 Work closely with Tdl ech's Police, Fire and EIIS clients and Proied luanagers lo defioe and implement software and interface configuratioos that meet the Clieot's expectations ofthe \'isiCAD mission critical resource deployment systerrlcapabilities. Determine and documeflt client-specific Product enhancement and interface requiemeots. . Communicate effectively with all levels of the Client, Prime Contractor and Subcootactors to cleady de6le and document functional lequiremeats, use cases and test cases' . Aflalyze Client's operational modeland information requirements and determine optimum system configurauon. o Travel extensively to facilitate on site requirements capture workshops with domain experts aod perform system anal)'sis o Develop complete functional and technical requirements including User Interface Protoqpcs, use cases, test cases, domain and data models, interfaces to other Vendor systems such as mobile data, radio, automatic velucle Iocating (AYL), E911, criminal iustice records check, fecords management systems, automated paging, CAD-to-CAD o l)evelop and execute Acceptance Test Plans based on documeflted business and functional requirements Toronto Ambulaoce Service 1981- 1999 Manager, Commuaications Systems 1995 - 1999 Lead iteam of eight progranuners, netwolk administators and system support specialists as they manage the ComPuter Aided Dispxtch System afld Business Infoffnation Networks' Full respoosibility for: o Determining busioess and system lT requkements for all levels of the department o Developing functional speciications for new systems and system modifications . Setting system dcvelopment priorities and timetables o ldentifying and managhg resourcc necds and critical path issues o Coordinating with Training and Operations to ensure systems and enhancements are brought online smoothlY afld on schedule o Reviewing implemefltations with client users to determine subsequent refinements o adminisrrative and llission Critical CAD network administration and securitl' J3, Attachment 2 Packet Page Number 180 of 189 Bdan McGrath -3- Highlights: r Developed Fuoctional Specifcarion Documents and Request fot Proposal document for replacement Computer Aided Dispatch (CAD) system for Toronto Ambulance o Evaluated bids for replacement CAD system and advised Seoior Staff during the selecuon ofpreferred vendor o Reviewed and approved Interface Functional Specification Documents relating to Automatic \rel,rcle Locating, Pagrog, E911/ANI/ALl, Hospital Emergeocy Room Sratus, Yehicle Status lt{essagrog and the Radio/Telephone System . Proiect N{enager for the implementation ofTriTech Software Systems CAD replacement for Toronto Ambulance Service o Developed and integrared afl AVL Display system $/ith rhe exisriog CAD System. Displayed Incident and Unit locations ir real time. Coordinator, Informatioo Applications Group 1990 - 1995 With a staff of tkee, developed network access to real-time analysis of CAD information and summary databases. o Conduct statistrcal analysis of system performance based on data from CAD system . Develop real time statistical aod decision support applications . Develop functional speciications for CAD system eohancements . Proiect man€em€nt related to Communicatioos Centle Highlights: o Developed a Gateway Server application to mirror CAD active incidens on the a&ninistration network to support programs that provided detailed real-time information and analysis without impacting the production CAD system. o Designed and implemeated a real-time Qualiq Assurance Pagiflg s,,stem usiog mirrored cAD data to p.o\.ide teponi.rg o., operational performaoce excePtioos and monitonng ofresponse time and System Status Plao compliance. o Desrgned/develoPed real time System Starus Plan display system for in house C'\D' . Plaoned/managed relocation of the 800+ calls/day cornmunications centre to new facilities Com-muaications Supervisot, Quality Assutance 1985 - 1990 llonitored operational performance of Dispatchec and operational drsPatch ptocesses' o Review ()peratioflal Perfomance aod devclop proposals for modi8cations to procedures to ensure that perfomance results kept pace with performance goals. . Develop rhe functional specificarions for cAD system enhancements. Ensure that the cAD software project team clearly understands operational requirements. Clversee the testlng and relcase ofnew versions ofCAD software. Seuiot Dispatcher, CAD Training . Trained dispatchers in the operation of the Computer Aided Dispatch system . Assisted in the development and pfesent^tion of CAD related training material r Pror,'ided technical and operational support for CAD s,vstem after go lirc 1984 - 1985 Dispatcher 1981- 1984 o Received E91'l requests for,\mbulaace Service from the public in both Emergency and Non emelgency situatioos . 'friaged eme(gency calls based on N{edical Priority . Ass€n afld track ambulaoce resources to emergency aod non_emergency incidents o irlaaaged Fleet deploymeflt to ensure repid response ro all incidents and requests for service References: -\vailable upon request J3, Attachment 2 Packet Page Number 181 of 189 FITCH wwlt fitchEssoc.com J3, Attachment 2 Packet Page Number 182 of 189 Flom: Sent: To: Subject: Steve Knig ht < sknight@fitchassoc.com > Tuesday, December 27, 20L6 11:10 At/ Paul Schnell Re: RFQ - Maplewood, lvlinnesota Good morning Chief Schnell, per our conversation last week, we agreeto reducethe Phase ll pricing by S2,500. Therefore, the total all-inclusive fixed price would be S42,495. Please let me know if you need anything further and thank you for the confidence you have placed in Fitch & Associates. I hope you had a great Holidayl Steve steven G. Knight, Ph.D Senior Associate Fitch & Associates, LLC (816) 5oo-7481 sknight@f itchassoc.com ylw\ry.fitchnsroc.com Pinnacle Leadership 2017 - August 7 - 11 Boca Raton Resort, Boca Raton, FL innacle-ems.com CONFtDENTIAUIY NOTICE. This e-mail message, including any attachn1ents, is for the sole use of the intended .ecipient(s) and may contain conJidenttal and privileged l.rormation- A.y unauthorired review, ute, discl05ure cr distributio. is prohibited. lf you are not the intended recipient, please contact the sender by reply e'mail and destroy all copies of the o,lginal me5sage From: Paul Schnell <oaul.schnell(omaplewoodmn.gov> Date: Sunday, December 18, 2016 at 11:34 PM To: Steven KniBht <s kn ieht @fitchassoc. co m > Subiect: Re: RFQ - Maplewood, Minnesota We,ve received your quotation. we will be reviewing on the couple week and will be in contact. Pa ul. Paul P. Schnell 651-755-1520 Sent from my iPhone Paul Schnell I Ollicei 65!-249-2602 Cell: 651-755-1520 I On Oec 15, 2016, at 9:52 AM, Steve Knight <qtqig[gqfi!gh!!99!.!9!l> wrote: L J3, Attachment 2 Packet Page Number 183 of 189 Chief Schnell, please see the attached response to your proposal. We are excited about the opportu nity to work with you. Please don't hesitate to contact me directly if you have any questions or would like to refine any items. Thank you again for the opportunity and we will look forward to your decision. Finally, if you would please send a quick reply to confirm that you received, I would appreciate it. 8e safe, Steve Steven G. Knight, Ph.D Senior Associate Fitch & Associates, LLC (816) s00-7481 sknieht@fitchassoc.com<mailto:sconrov@emorize.net> www.fi tchassoc.com <hgpjl[{w!yltgb.e!!.9ggd> Pinnacle Leadership 2017 -August 7 - 11 Boca Raton Resort, Boca Raton, FL www. pinnacl e-ems.com<h!!pilgwt4.pi!!.A.ele:ctrgGqd> CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. lf you are notthe intended recipient, please contact the sender by replye-mail anddestroyall copiesofthe original message. From: Paul Schnell <paul.schnell(omaplewoodmn.sov<mailto:oaul.schnell@maplewoodmn gov>> Date:Thursday, November 17, 2016 at 5:53 PM To: steven Knight <sknisht(afitchassoc.com<mailto:sknisht@fitchassoc.com>> Cc: Michael Mondor.@<@> Subject: RFQ - Maplewood, Minnesota Dr. Knight, please find the attached RFQ. lf the requested services are within your organization's scope of practice, we strongly encourage you to submit a quotation for the services requested. lf you have any questions, please do not hesitate to contact me Paul Schnell Icid:imased2befc.JPG@b97f 205f .46ae23b5]<www.maplewoodmn.gov> Paul Schnell I Office:651-249-2602 Cell: 651-755-1520 public Safety Director/police Chief [cid:imase2fd2fd.8M P@5b0b56d9.428250a0] <htto://www. Maolewoodmn.sov/Dolice> Police 2 J3, Attachment 2 Packet Page Number 184 of 189 paul.schnell@ ma plewood m n.qov<m ailto:pa u l. sch ne ll@ m a p lewood m n.gov> www. MaplewoodMn.gov/Police [Find Us on Twitter]<https://twitter.com/Maolewood Police> [Like us on Facebook] <https://www.facebook.com/l\4aplewood-Minnesota-Police-Department-229973767914> The information contained in this electronic message may be confidential and/or non-public information and is intended only for the use of the individual(s) to whom this electronic message is addressed. lf the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this electronic communication or any attachment thereto is strictly prohibited. lf you have received this electronic communication in error, you should immediately return it to us and delete the message from your system. <imaged2befc.JPG> <image2fd2fd.8M P> <imagee218a7. PN G> <image409389.PNG> <Maplewood, MN-RFQ-Final-Dec2016.pdf> 3 J3, Attachment 2 Packet Page Number 185 of 189 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Chief of Police DATE: December 29, 2016 SUBJECT: Consider Approval of Contract Addendum With and Between the City of Maplewood and Kelly & Lemmons Law Firm to Sustain Increased Level of Domestic Violence Prosecution Services Introduction The City of Maplewood seeks to continue the successful outcomes of the City-County Joint Domestic Assault Prosecution effort established in early 2015. The addendum increases the City’s existing prosecution services agreement from $11,000.00 per month to $16,000 per month. Background In January of 2015, through a collaboration between the Ramsey County Attorney’s Office, Tubman, and the Cities of Maplewood and White Bear Lake, a domestic violence joint prosecution and response project was established. The initiative resulted in both Maplewood and White Bear Lake receiving a considerable increase in prosecution capacity when a full-time Ramsey County prosecutor was assigned to handle domestic violence cases. From the beginning, the goal was to increase prosecution outcomes of domestic violence cases. Specifically, the project focused on: increased training for police responders, increased support for and engagement of victims during the investigative and prosecution process, reducing the number of case dismissals, abandoning the use of “continuance for dismissal” as a case settlement practice, and utilizing evidence-based prosecution when applicable. To have the needed prosecution capacity to backfill for the attorney provided by the Ramsey County Attorney’s Office, staff negotiated an agreement with the City’s contract prosecution firm for additional attorney time devoted to domestic assault prosecution. In addition, the agreement calls for this additional attorney resource to be an onsite presence in an office located within the police department. Police Department staff in coordination with personnel from Kelly & Lemmons, will provide an annual update on domestic violence prosecution efforts and outcomes. Budget Impact The additional costs were made part of the 2017 budget approved on December 12, 2016. Recommendation Approval of contract addendum between the City of Maplewood and Kelly & Lemmons, PA for additional prosecution services. J4 Packet Page Number 186 of 189 Attachments 1. Contract addendum J4 Packet Page Number 187 of 189 1 ADDENDUM TO AGREEMENT FOR LEGAL SERVICES BETWEEN THE CITY OF MAPLEWOOD AND KELLY & LEMMONS, P.A. Reference is made to the November 23, 2015 Agreement for Legal Services (the “Agreement”) between the City of Maplewood (the “City”) and Kelly & Lemmons, P.A. (“Kelly & Lemmons”). WHEREAS, the Joint Domestic Abuse Prosecution Enhancement Project (the “DA Project”) with the Ramsey County Attorney’s Office will end at the conclusion of calendar year 2016; WHEREAS, the number of domestic abuse cases prosecuted in the City increased under the DA Project while the dismissal rate decreased; WHEREAS, the presence of a prosecutor located within the Maplewood Police Department is a valuable resource; WHEREAS, the City wishes to sustain these positive outcomes around domestic abuse prosecution and victim services; and WHEREAS, the City and Kelly & Lemmons with to add to the prior Agreement between the parties. NOW, THEREORE, in consideration of the mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Agreement is hereby modified to include terms outlined in this addendum as follows: IT IS AGREED that payment, as referenced in Paragraph 3 of the Agreement, shall be amended to a retainer in the amount of $5,000.00 per month ($60,000.00 annually) beginning January 1, 2017 and continuing for calendar years 2018 and 2019. The retainer is subject to an annual increase of two percent (2%) effective January 1 of each calendar year beginning with CY2020. IT IS FURTHER AGREED that Kelly & Lemmons will provide a prosecutor to be located within the Maplewood Police Department at times agreed to in consultation with the Maplewood Police Department; IT IS FURTHER AND FINALLY AGREED that all of the other terms and conditions of the Agreement are hereby ratified and remain in full force and effect. J4, Attachment 1 Packet Page Number 188 of 189 2 Dated: , 2016. CITY OF MAPLEWOOD BY: __________________________________ Nora Slawik, Mayor AND _________________________________ Melinda Coleman, City Manager Dated: ______________, 2016. KELLY & LEMMONS, P.A. BY: __________________________________ Kevin M. Beck, Vice President J4, Attachment 1 Packet Page Number 189 of 189