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Home My WebLink About2016 10-24 City Council Meeting Minutes October 24, 2016 1 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 24, 2016 City Hall, Council Chambers Meeting No. 20-16 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Slawik. Mayor Slawik reported on the Fish Creek outing in South Maplewood that she went on with the Environmental Commissioners and the Parks & Recreation Commissioners. B. PLEDGE OF ALLEGIANCE Ann Fowler a student at Concordia Academy led the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Absent Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Absent Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following items were added to Appointments and Presentations under Council Presentations: Public Works Department Award Rush Line Cooridor Council visit to the Monastery Race Equity Group for Elected Officials Councilmember Xiong moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of October 10, 2016 City Council Workshop Minutes Councilmember Juenemann moved to approve the October 10, 2016 City Council Workshop Minutes as submitted. Seconded by Councilmember Xiong Ayes – All The motion passed. October 24, 2016 2 City Council Meeting Minutes 2. Approval of October 10, 2016 City Council Meeting Minutes Councilmember Xiong moved to approve the October 10, 2016 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of the October 17, 2016 Special City Council Meeting Minutes City Manager Coleman noted a correction on page 1, change the MCC Operating and Capital Cost Projections for 2016-2017 to 2016-2025. Councilmember Juenemann moved to approve the October 10, 2016 City Council Meeting Minutes as amended. Seconded by Councilmember Xiong Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar. 2. Council Presentations Public Works Department Award Councilmember Juenemann reported on the 2016 Leaders and Local Government Award the Public Works Department received from St. Paul Area Chamber. Public Works Director Thompson provided additional information about the award. Rush Line Mayor Slawik reported on the last Rush Line Meeting she attended. Public Works Director Thompson provided additional information from the meeting. Visit to the Monastery Mayor Slawik reported on the meeting she had with the Sisters of the St. Paul Monastery. Race Equity Group for Elected Officials Mayor Slawik reported on the Race Equity Learning Collaborative that is being formed for Elected Officials. Police Chief Schnell gave an update on the Use of Force Committee meetings. October 24, 2016 3 City Council Meeting Minutes G. CONSENT AGENDA Councilmember Juenemann moved to approve agenda items G1-G6, G8 and G9 and table agenda item G7. Seconded by Councilmember Xiong Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 226,873.50 Checks # 98105 thru #98149 dated 10/11/16 $ 740,141.05 Disbursements via debits to checking account dated 10/03/16 thru 10/07/16 $ 699,897.04 Checks #98150 thru #98187 dated 10/18/16 $ 454,573.05 Disbursements via debits to checking account dated 10/11/16 thru 10/14/16 $ 2,121,484.64 Total Accounts Payable PAYROLL $ 544,742.85 Payroll Checks and Direct Deposits dated 10/07/16 $ 1,411.53 Payroll Deduction check # 99102366 thru # 99102368 dated 10/17/16 $ 546,154.38 Total Payroll $ 2,667,639.02 GRAND TOTAL Seconded by Councilmember Xiong Ayes – All The motion passed. 2. Approval to Authorize Grant Submittal for Interpretive Sign Development Councilmember Juenemann moved to approve staff to submit a grant for interpretive signage at Gladstone Savanna Neighborhood Preserve. Seconded by Councilmember Xiong Ayes – All The motion passed. October 24, 2016 4 City Council Meeting Minutes 3. Approval of Resolution for Receipt of Special Assessment Deferment Paperwork Relating to City Projects 13-10 (Beebe) and 15-11 (Lakewood/Sterling) Councilmember Juenemann moved to approve the Resolution for Receipt of Special Assessment Deferment Paperwork Relating to City Projects 13-10 (Beebe Road) and 15-11 (Lakewood/Sterling). Resolution 16-10-1389 Resolution for Receipt of Special Assessment Deferment Paperwork City Projects 13-10 (Beebe Rd) and 15-11 (Lakewood/Sterling) WHEREAS, pursuant to resolutions passed by the City Council on March 14, 2016, the assessment roll for the Beebe Road Street Improvements, City Project 13-10, and Lakewood/Sterling Improvements, City Project 15-11 was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, property owners filed objections to their assessments according to the requirements of Minnesota Statutes, Chapter 429, and the City Council granted deferral requests according to the Resolution Adopting the Revised Assessment Rolls for subject projects on March 28, 2016 with the condition that the necessary be submitted to the City and approved. WHEREAS, the necessary paperwork and forms were returned by one property owner as follows for City Project 13-10: 1) 2135 Larpenteur Avenue (granted undeveloped property deferral on 8 of 8 units which equates to $27,600.00) WHEREAS, the necessary paperwork and forms were returned by three property owners as follows for City Project 15-11: 1) 610 Crestview Forest Drive (granted undeveloped property deferral on 275 front feet which equates to a deferral on $18,975.00 of the total) 2) 1285 Sterling Street (granted undeveloped property deferral on 1 of 2 units which equates to $3,450.00) 3) 1240 Sterling Street (granted undeveloped property deferral on 3 of 4 units, which equates to $10,350.00) NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that assessment deferrals listed herewith are ratified and approved based on paperwork that was submitted to the City in accordance with the original resolution adopted on March 28, 2016. And furthermore the City Engineer and/or City Clerk are hereby instructed to make the following adjustments to the assessment rolls in accordance to the original resolutions adopted on March 28, 2016 for City Projects 13-10 and 15-11. City Project 13-10 1. Parcel 14-29-22-43-0002 – Diane M Mencke, 2135 Larpenteur Avenue East October 24, 2016 5 City Council Meeting Minutes It is currently proposed that the property be assessed for 8 units at a rate of $3,450.00 per unit. Diane M. Mencke is requesting an undeveloped property deferral. Staff recommendation is to grant an undeveloped property deferral (8 years) for the entire property (8 units) upon approval of necessary paperwork. If the property remains undeveloped during the entire 8 year deferral time period the assessment will be cancelled. If at any point during the 8 year deferral period the property is developed the assessment would come due with interest. City Project 15-11 1. Parcel N.A. – Tom Brudvig, President, Crestview Forest Townhomes Rec. Board, 610 Crestview Forest Drive is located at the southeast corner of Sterling Street and Crestview Forest Drive. It is currently proposed that the property be assessed for 532.53 feet of assessable footage. Tom Brudvig, on behalf of the Crestview Forest Townhomes Rec. Board, is objecting to the assessment and is requesting a revision to the method of assessment and an undeveloped property deferral. Staff recommendation is to deny the request for revision of assessment as this property is being assessed per the City’s assessment policy and the assessment does not exceed the benefit to the property as determined through the special benefit appraisal. Staff further recommends granting an undeveloped property deferral (8 years) for 275 feet of the 532.53 feet of assessable footage being assessed upon approval of necessary paperwork. If the undeveloped property adjacent to the 275 feet of deferred footage lying south of the recreation facility remains undeveloped during the entire 8 year deferral time period the deferred assessment will be cancelled. If at any point during the 8 year deferral period the property is developed the assessment would come due with interest. 2. Parcel 24-28-22-12-0006 – Patricia J. Paczkowski, 1240 Sterling Street S. It is currently proposed that the property be assessed for 4 units at a rate of $3,450 per unit. Patricia J. Paczhowski is requesting an undeveloped property deferral. Staff recommendation is to grant an undeveloped property deferral (8 years) for 3 of the 4 assessed units upon approval of necessary paperwork. If the property remains undeveloped during the entire 8 year deferral time period the assessment will be cancelled. If at any point during the 8 year deferral period the property is developed the assessment would come due with interest. 3. Parcel 24-28-22-12-0012 – Beverly J Stielow, 1285 Sterling Street S. It is currently proposed that the property be assessed for 2 units at a rate of $3,450 per unit. Beverly J Stielow is requesting an undeveloped property deferral. Staff recommendation is to grant an undeveloped property deferral (8 years) for 1 of the 2 assessed units upon approval of necessary paperwork. If the property remains undeveloped during the entire 8 year deferral time period the assessment will be cancelled. If at any point during the 8 year deferral period the property is developed the assessment would come due with interest. Seconded by Councilmember Xiong Ayes – All October 24, 2016 6 City Council Meeting Minutes The motion passed. 4. Approval of the 2017 SCORE Funding Grant Application Councilmember Juenemann moved to approve the submittal of the 2017 SCORE Funding Grant Application to Ramsey County. Seconded by Councilmember Xiong Ayes – All The motion passed. 5. Approval of a Conditional Use Permit Review, Hill Murray School, 2625 Larpenteur Avenue Councilmember Juenemann moved to approve to review the conditional use permit for Hill Murray School again in one year. Seconded by Councilmember Xiong Ayes – All The motion passed. 6. Approval of a Conditional Use Permit Review, Xcel Substation, 1480 County Road D Councilmember Juenemann moved to approve to review the conditional use permit for Xcel Energy’s electrical substation and related electrical system operations in one year. Seconded by Councilmember Xiong Ayes – All The motion passed. 7. Approval of a Conditional Use Permit Review, Used-Car Sales at Maplewood Office Park, 1705 Cope Avenue Councilmember Juenemann moved to table this item. Seconded by Councilmember Xiong Ayes – All The motion passed. 8. Approval of a Conditional Use Permit Review, Conifer Ridge Apartments, County Road D East, Between Hazelwood Street North and Kennard Street Councilmember Juenemann moved to approve to review the conditional use permit for the Conifer Ridge Apartments at Legacy Village again in one year. Seconded by Councilmember Xiong Ayes – All The motion passed. 9. Approval to Enter into Agreement with North Suburban Access Corporation for Video Production Services October 24, 2016 7 City Council Meeting Minutes Councilmember Juenemann moved to approve to enter into an agreement with the North Suburban Access Corporation to provide video services to the City of Maplewood. Seconded by Councilmember Xiong Ayes – All The motion passed. H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of Authorizing Design Services for Sterling Bridge Replacement Over Fish Creek, City Project 16-25 Public Works Director Thompson gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the design services for the replacement of the timber bridge located on Sterling Street over Fish Creek, and further authorize the Mayor and City Manager to sign the work order with Bolton and Menk, Inc. Seconded by Councilmember Xiong Ayes – All The motion passed. 2. Consider Approval of the 3M Company Environmental Assessment Worksheet—Finding of No Negative Environmental Impact for a Proposed Parking Ramp Project at 3M Center City Manager Coleman gave the staff report. Sherri Buss from TKDA addressed the council to give specifics about the Proposed Parking Ramp Project. Councilmember Juenemann moved to approve the resolution approving the Findings of Fact, Conclusions and Record of Decision for the 3M Company Parking Ramp Environmental Assessment Worksheet; this approval makes the determination that there is no significant environmental impact and no need for 3M Company to conduct an environmental impact statement for this building construction project. Resolution 16-10-1390 Resolution Approving the Findings of Fact, Conclusions and Record of Decision for the 3M B229 Parking Ramp Project Environmental Assessment Worksheet (EAW) WHEREAS, 3M Company, located at 3M Center in the City of Maplewood, is proposing to construct the new B229 parking Ramp on its corporate campus, and October 24, 2016 8 City Council Meeting Minutes WHEREAS, the proposed project required completion of an Environmental Assessment Worksheet (EAW) that meets the requirement of Minnesota Rules Chapter 4410, Sections 4410.1000 through 4410.1700; and WHEREAS, Minnesota Rules 4410.4300, Subpart 14 specifies that the local governmental unit shall serve as the Responsible Governmental Unit (RGU) for construction of new industrial and commercial facilities proposed within its boundaries that exceed the minimum threshold for environmental review; and WHEREAS, the City Council approved a Resolution on June 27, 2016 that authorized the City to act as the RGU for the 3M Research and Development Building EAW, and the EAW was prepared to meet the requirements of Minnesota Rules Chapter 4410 and reviewed by the City’s Planning Commission and Environment and Natural Resources Commission; and WHEREAS, the notice of the EAW availability was published in the EQB Monitor on August 22, 2016, and the 30-day review and comment period began on August 22 and ended on September 21, 2016; and WHEREAS, based on the information contained in the 3M Research and Development Building EAW and the comments received on the EAW from the reviewing agencies and the public, the Findings of Fact include: The type and extent of environmental effects are not significant; No cumulative potential effects of related or anticipated future projects exist that would pose significant environmental effects. The anticipated environmental effects are subject to mitigation as required by ongoing regulatory authorities. The extent of environmental effects can be anticipated and controlled through the proposed mitigation actions and the permit requirements; and WHEREAS, no regulatory reviewing agencies indicated a need for an EIS; and WHEREAS, based on criteria in Minnesota Rule 4410.1770 the project does not have significant environmental effects; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the EAW for the project is adequate and it should and hereby does declare a negative need for an Environmental Impact Statement for the 3M B229 Parking Ramp Project. BE IT FURTHER RESOLVED that the Maplewood City Council approves the distribution of the Notice of Decision documenting this decision. Seconded by Councilmember Xiong Ayes – All The motion passed. October 24, 2016 9 City Council Meeting Minutes 3. Consider Approval of Severance Package for Maplewood Community Center Benefit-Earning Employees City Manager Coleman gave the staff report and answered questions of the council. Councilmember Xiong moved to approve the severance package of employees with 0-5 years of service receive 2 months pay; and employees with 5+ years of service receive 2 months pay plus 1 week of pay per year of service plus 2 months of insurance at a cost of $74,410. Seconded by Councilmember Juenemann Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. 1. Diana Longrie, Maplewood Resident 2. Kevin Berglund, Maplewood Resident M. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:00 p.m.