HomeMy WebLinkAbout2016 10-24 City Council Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, October 24, 2016
City Hall, Council Chambers
Meeting No. 20-16
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep
all discussions civil as we work through difficult issues tonight. If you are here
for a Public Hearing or to address the City Council, please familiarize yourself
with the Policies and Procedures and Rules of Civility, which are located near
the entrance. Sign in with the City Clerk before addressing the council. At the
podium please state your name and address clearly for the record. All
comments/questions shall be posed to the Mayor and Council. The Mayor will
then direct staff, as appropriate, to answer questions or respond to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of the October 10, 2016 City Council Workshop Minutes
2. Approval of the October 10, 2016 City Council Meeting Minutes
3. Approval of the October 17, 2016 Special City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the
vote should be held until the questions or comments are made then the single vote
should be taken. If a councilmember objects to an item it should be removed and
acted upon as a separate item.
1. Approval of Claims
2. Approval to Authorize Grant Submittal for Interpretive Sign Development
3. Approval of Resolution for Receipt of Special Assessment Deferment Paperwork
Relating to City Projects 13-10 (Beebe) and 15-11 (Lakewood/Sterling)
4. Approval of the 2017 SCORE Funding Grant Application
5. Approval of a Conditional Use Permit Review, Hill Murray School, 2625
Larpenteur Avenue
6. Approval of a Conditional Use Permit Review, Xcel Substation, 1480 County
Road D
7. Approval of a Conditional Use Permit Review, Used-Car Sales at Maplewood
Office Park, 1705 Cope Avenue
8. Approval of a Conditional Use Permit Review, Conifer Ridge Apartments, County
Road D East, Between Hazelwood Street North and Kennard Street
9. Approval to Enter into Agreement with North Suburban Access Corporation for
Video Production Services
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Consider Approval of Authorizing Design Services for Sterling Bridge
Replacement Over Fish Creek, City Project 16-25
2. Consider Approval of the 3M Company Environmental Assessment Worksheet—
Finding of No Negative Environmental Impact for a Proposed Parking Ramp
Project at 3M Center
3. Consider Approval of Severance Package for Maplewood Community Center
Benefit-Earning Employees
K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes.
M. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public
hearings upon request. The request for this must be made at least 96 hours in advance.
Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening
Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR
COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at
Council Meetings - elected officials, staff and citizens. It is hoped that by following these
simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We
appreciate the fact that when appearing at Council meetings, it is understood that everyone
will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically
tasked by your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt
or talk amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council
members, staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitiv
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October 10, 2016
City Council Workshop Minutes
1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30 P.M. Monday, October 10, 2016
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 5:31 p.m. by Mayor Slawik.
B. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Absent
Tou Xiong, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Abrams moved to approve the agenda as submitted.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Regions EMS Medical Direction Presentation
EMS Chief Mondor introduced the staff report. Dave Waltz, Program Director with
Regions EMS addressed the council and introduced the following Regions EMS staff
members; Pat McCauley, Administrative Director; Tia Radant, Education Manager; Kent
Griffith, Clinical Supervisor; Jennifer Murphy, Community Paramedic; Dr. Bjorn Peterson,
Assistant Medical Director.
A video was shown to provide information about Regions EMS Services. Dr. Bjorn
Peterson and Tia Radant addressed the council to give additional information about
Regions EMS Services and answer questions of the council.
2. Discuss Strategies for Labor Negotiations, Including Negotiation
Strategies, Development, and Discussion of Labor-Negotiations Proposals
for all Seven (7) Collective Bargaining Agreements
a. Intent to Close Meeting as Allowed by Minnesota State Statute
13D.03(b)
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City Manager Coleman introduced the staff report.
Pursuant to MN State Statute 13D.03(b) Councilmember Abrams moved to close the
workshop and go into closed session to discuss strategies, review offers received from
the bargaining units, analyze fiscal conditions, and to provide direction to staff on
developing negotiation positions for counter proposals for all seven (7) bargaining units.
Seconded by Councilmember Juenemann Ayes – All
Councilmember Abrams moved to open the City Council Workshop Meeting.
Seconded by Councilmember Juenemann Ayes – All
Mayor Slawik opened the workshop meeting at 7:56 p.m.
Mayor Slawik announced that the meeting is now back in open session where a
discussion was held regarding strategies related to union negotiations as permitted by
state statute. The following were present during the closed session:
Nora Slawik, Mayor
Marylee Abrams, Councilmember
Kathleen Juenemann, Councilmember
Tou Xiong, Councilmember
Melinda Coleman, City Manager
Mike Funk, Assistant City Manager/HR Director
F. ADJOURNMENT
Mayor Slawik adjourned the meeting at 6:57 p.m.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, October 10, 2016
City Hall, Council Chambers
Meeting No. 19-16
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:06 p.m. by Mayor Slawik.
Mayor Slawik reported on the Public Safety Training facility event that took place this
past weekend. Fire Chief Lukin provided additional information about the event.
B. PLEDGE OF ALLEGIANCE
Daire Gresham, student at Cretin-Derham Hall led the council in the pledge of
allegiance.
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Absent
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to Appointments and Presentations under Council
Presentations:
Communications Budget
Trash Pickup – Bulky Items
Use of Force Task Force
Rush Line Meeting
Councilmember Xiong mo ved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of September 26, 2016 City Council Workshop Minutes
Councilmember Juenemann noted a correction to replace the word Administration with
Advancement in the second to the last paragraph.
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Councilmember Abrams moved to approve the September 26, 2016 City Council
Workshop Minutes as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Approval of September 26, 2016 City Council Meeting Minutes
Councilmember Juenemann noted a correct to change Iswald Shreyer to Isabel Shreier
under pledge of allegiance.
Councilmember Juenemann moved to approve the September 26, 2016 City Council
Meeting Minutes as amended.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave the update to the council calendar.
2. Council Presentations
Communications Budget
Councilmember Abrams reported on a meeting she attended with City Manager
Coleman, Communications Director Fairbanks, It Director Fowlds and Communications
Coordinator Bergo regarding the Communications Department and the budget for th e
department moving forward.
Trash Pickup – Bulky Items
Councilmember Juenemann reminded Maplewood residents that bulky items can be
picked up at their driveways during the month of October for half price.
Use of Force Task Force
Mayor Slawik reported on the Use of Force Task Force meeting she attended. Police
Chief Schnell gave additional information about future meetings of the Task Force.
Rush Line Meeting
Mayor Slawik reported on the Rush Line Corridor Meeting she attended in Forest Lake
on September 27, 2016.
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3. Approval of Proclamation Recognizing October as Domestic Violence
Awareness Month
Councilmember Juenemann read the Proclamation Recognizing October as Domestic
Violence Awareness Month.
Councilmember Juenemann moved to approve the proclamation designating October as
National Domestic Violence Awareness Month.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
4. Approval of Resolution Expressing Gratitude to the Ramsey County
Attorney’s Office and Tubman for their Support of the Joint Domestic Abuse
Prosecution Enhancement Project
a. Presentation of Resolution to Ramsey County Attorney John Choi and
Tubman Executive Director Jen Polzin
b. Presentation of Awards to Project Staff - Assistant Ramsey County
Attorney Anna Christie and Tubman Advocate Jennifer Dickinson
Mayor Slawik read the Resolution Expressing Gratitude to the Ramsey County
Attorney’s Office and Tubman for their Support of the Joint Domestic Abuse Prosecution
Enhancement Project.
Councilmember Juenemann moved to approve the Resolution Expressing Gratitude to
the Ramsey County Attorney’s Office and Tubman for their support of the Joint Domestic
Abuse Prosecution Enhancement Project.
Resolution 16-10-1385
City of Maplewood
In Gratitude to
The Ramsey County Attorney’s Office
&
Tubman
for Leadership & Support of the Joint Domestic Abuse Prosecution Enhancement Project
WHEREAS, domestic violence is a crime that invades the homes and can
destroy the lives of its victims across the full spectrum of the community regardless of
racial, ethnic, or socio-economic background; and
WHEREAS, through the leadership of the Ramsey County Attorney and Tubman
program executives and staff a vision emerged to improve the outcomes around
domestic violence response by utilizing best practices focused on holding batterers
accountable, advocating for the needs and rights of domestic violence victims, and
increasing awareness about the impact of domestic violence; and
WHEREAS, the Ramsey County Attorney’s Office and Tubman each committed
highly competent personnel resources to support efforts in Maplewood focused on
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improving domestic violence investigations, decreasing case dismissals, discontinuing
the use of “continuance for dismissal” pleas, encouraging the use of evidence -based
prosecution practices, and increasing support of and communication with the victims of
these crimes; and
WHEREAS, the outcome data which emerged from the analysis of 2015 cases
indicates significant progress toward achieving our goals; and
WHEREAS, our collective partnership in this project demonstrates that there are
practices that can help to prevent and meaningfully intervene in domestic violence.
NOW, THEREFORE, BE IT RESOLVED , that the City of Maplewood is grateful
for the leadership of Ramsey County Attorney John Choi and Tubman Executive
Director Jen Polzin and their respective staffs in recognizing that domestic and family
violence is among the most serious public safety issues of our time; and
BE IT FURTHER RESOLVED, that as a City, we are committed to continued
partnership and implementation of evidence-based domestic violence response
protocols, and we encourage our fellow citizens, our business community, and local faith
communities to become involved in and help stop the scourge of domestic and family
violence.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
Police Chief Schnell addressed the council to present awards to Assistant County
Attorney Anna Christie and Tubman Advocate Jennifer Dickinson.
5. Presentation on National Domestic Violence Awareness Month by John Choi,
Ramsey County Attorney and Jennifer Polzin, CEO of Tubman
Jennifer Polzin, CEO of Tubman presented the MCBW Inspire Award to Police Chief
Schnell.
John Choi, Ramsey County Attorney addressed the council and reported on the Joint
Domestic Abuse Prosecution Enhancement Project between the Ramsey County
Attorney’s Office and the Maplewood Police Department.
Jennifer Polzin, CEO of Tubman addressed the council and further reported on the Joint
Domestic Abuse Prosecution Enhancement Project between the Ramsey County
Attorney’s Office and the Maplewood Police Department.
G. CONSENT AGENDA
Councilmember Juenemann moved to approve agenda items G1-G8.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
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1. Approval of Claims
Councilmember Juenemann moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 230,111.31 Checks # 98018 thru #98058
dated 09/27/16
$ 178,320.39 Disbursements via debits to checking account
dated 09/19/16 thru 09/23/16
$ 1,283,752.48 Checks #98059 thru #98104
dated 09/27/16 thru 10/04/16
$ 482,921.15 Disbursements via debits to checking account
dated 09/26/16 thru 09/30/16
$ 2,175,105.33 Total Accounts Payable
PAYROLL
$ 554,560.32 Payroll Checks and Direct Deposits dated 09/23 /16
$ 1,902.93 Payroll Deduction check # 99102342 thru # 99102345 dated 09/23/16
$ 556,463.25 Total Payroll
$ 2,731,568.58 GRAND TOTAL
Seconded by Councilmember Xiong Ayes – All
The motion passed.
2. Approval of One-Year Agreement with Securonet - Virtual Safety Network
Councilmember Juenemann moved to approve the one-year subscription agreement
with and between Securonet and the City of Maplewood Police Department.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
3. Appointment of Ms. Anne Bryson to the Use of Force Workgroup
Councilmember Juenemann moved to approve the appointment of Ms. Ann Bryson to
serve as a member of the Use of Force Workgroup.
Seconded by Councilmember Xiong Ayes – All
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The motion passed.
4. Approval to Enter into a Contract for Purchase of Gas and Diesel Fuel with
the State of Minnesota Fixed Price Fuel Program for 2017
Councilmember Juenemann moved to approve the Public Works Director to enter into a
contract for the purchase of gasoline and diesel fuel with the State of Minnesota Fixed
Price Fuel Program for the period of February 1st, 2017 through January 31st, 2018.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
5. Approval to Lease a Fire Department Response Vehicle
Councilmember Juenemann moved to approve the use of the US Bank government
leasing program to purchase a new 2017 fire department emergency response vehicle
with lighting system in an amount not to exceed $41,000; this purchase amount does not
take into account the trade-in value or sale value of the 2007 Chevy Tahoe which will be
taken off the total leasing purchase price.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
6. Approval of Resolution Accepting AED Grants from Firehouse Subs
Foundation
Councilmember Juenemann moved to approve the resolution accepting the AED
(Automated External Defibrillators) Grants from the Firehouse Subs Public Safety
Foundation which will be placed in police patrol vehicles and at the Maplewood Mall
assigned to the police department’s retail crime officers .
Resolution 16-10-1386
Approval of Resolution Accepting AED Grants from the
Firehouse Subs Public Safety Foundation.
WHEREAS, the City of Maplewood applied for and received a grant from the
Firehouse Subs Public Safety Foundation to purchase 1 (one) Automated External
Defibrillator (AED) valued at $1,495.00, and;
WHEREAS, the City of Maplewood applied for and received a grant from the
Firehouse Subs Public Safety Foundation to purchase 15 (fifteen) Automated External
Defibrillator (AED’s) valued at $22,425, and;
WHEREAS, the strategic placement AED’s in the community is proven to
increase the likelihood of survival from cardiac arrest, and;
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WHEREAS, the city of Maplewood has expressed its intent to become a
Heartsafe Community as recognized by the Minnesota Department of Health and the
American Heart Association, and;
WHEREAS, part of the initiative to become a Heartsafe Community involves
placement of AED’s in First Responder Vehicles and in publi c areas, and;
WHEREAS, the Maplewood City Council is appreciative of the donation and
commends Firehouse Subs and the Firehouse Subs Public Safety Foundation for the
commitment to improve public safety.
Now, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Maplewood, Minnesota, that:
1. The grant is accepted and acknowledged with gratitude; and
2. The AED will be assigned to Maplewood Police patrol vehicles and to the
Maplewood Mall Retail Crime Officers for use for cardiac related
emergencies; and
3. The fire department has agreed to maintain the AED as part of its citywide
AED program management.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
7. Approval of Resolution Accepting a Scholarship from the National Fire
Protection Association
Councilmember Juenemann moved to approve the resolution accepting the NFPA
(National Fire Protection Association) Remembering When scholarship valued at
approximately $8,000 that will allow two of the City’s community paramedics to attend
Remembering When™ training sponsored by the National Fire Protection Association.
Resolution 16-10-1387
Approval of Resolution Accepting Scholarship from the
National Fire Protection Association
WHEREAS, the Maplewood Fire Department applied for and received a
scholarship from the National Fire Protection Association that will allow two of the
department’s community paramedics to attend the Remembering When™ fire and fall
prevention program, and;
WHEREAS, fire and falls pose a significant risk to the community, an d;
WHEREAS, the Maplewood Fire Department is committed to reducing
community risk, and;
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WHEREAS, Remembering When™ training will be delivered by Maplewood Fire
Department and Regions Hospital EMS community paramedics, and;
WHEREAS, the Maplewood City Council is appreciative of the scholarship and
commends the National Fire Protection Association and the Centers for Disease
Control’s commitment to reducing Community Risk.
Now, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Maplewood, Minnesota, that:
1. The scholarship is accepted and acknowledged with gratitude; and
2. The Remembering When™ training will be delivered by Maplewood Fire
Department and Regions Hospital EMS community paramedics.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
8. Approval of Resolution Accepting MN Fair Plan Grant from the Minnesota
State Fire Chief’s Association
Councilmember Juenemann moved to approve the resolution accepting the MN FAIR
Plan Grant valued at approximately $11,750 to purchase 200 stovetop fire stop units that
will be offered to residents as part of the department’s home safety survey program.
Resolution 16-10-1388
Approval of Resolution Accepting Scholarship from the
Minnesota FAIR Plan and the Minnesota State Fire Chief’s Associati on
WHEREAS, the Maplewood Fire Department applied for and received a
scholarship from the Minnesota FAIR Plan and the Minnesota State Fire Chief’s
Association, and;
WHEREAS, cooking fires pose significant risk to the community, and;
WHEREAS, the Maplewood Fire Department is committed to reducing
community risk, and;
WHEREAS, The Maplewood Fire Department believes a home safety survey
program that incorporates stovetop fire extinguishers will increase the safety of the
community, and;
WHEREAS, the Maplewood City Council is appreciative of the grant and
commends the Minnesota FAIR Plan and the Minnesota State Fire Chief’s Association’s
commitment to reducing Community Risk.
Now, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Maplewood, Minnesota, that:
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1. The grant is accepted and acknowledged with gratitude; and
2. The home safety survey program which includes stove top fire extinguishers
will be delivered by the Maplewood Fire Department; and
3. The Maplewood Fire Department will continue to identify and implement best
practices as it relates to community risk reduction.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
1. Consider Approval of Personal Services and Massage Center Ordinance
Summary Publication (Super Majority Vote)
Citizen Services Director/City Clerk Haag gave the staff report.
Councilmember Juenemann moved to approve the Personal Services and Massage
Center Ordinance summary publications.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Consider Approval of 2017 Charitable Gambling Awards
City Manager Coleman gave the staff report and answered questions of the council.
Councilmember Juenemann moved to approve the 2017 Charitable Gambling suggested
award amounts.
Organization Amount
Requested
Proposed
Award
ARCS -Aquatic Research & Conservation Society, Inc. $2,498.92 $1,140.00
Carver Elementary PTO $5,000.00 $1,500.00
CHILD Inc $2,000.00 $970.00
Dispute Resolution Center $3,000.00 $800.00
District 622 Education Foundation $2,500.00 $1,400.00
Friends of Maplewood Nature $4,000.00 $1,700.00
ISD 622 Fusion Drumline Parent Boosters $1,800.00 $990.00
ISD 622 Gladstone Meals on Wheels $5,000.00 $2,800.00
ISD 622 Northern Lights Show Choir $5,000.00 $1,370.00
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Organization Amount
Requested
Proposed
Award
Maplewood Area Historical Society $5,600.00 $2,160.00
Maplewood Monarchs S.O. Team $2,000.00 $1,200.00
Maplewood Police Reserves $5,000.00 $2,600.00
Maplewood Youth Scholarship Fund $3,500.00 $2,400.00
North High School Robotics Team $7,000.00 $2,150.00
North High School Senior Class Party $2,500.00 $620.00
Ramsey County Fair $3,500.00 $1,460.00
Tubman Family Alliance $1,000.00 $1,200.00
Weaver Elementary School $3,000.00 $1,740.00
Webster Elementary School $2,500.00 $1,800.00
Totals: $66,398.92 $30,000.00
Seconded by Councilmember Abrams Ayes – All
The motion passed.
J. NEW BUSINESS
1. Consider Approval to Purchase Responder Safety Equipment
a. Intent to Close Meeting as Allowed by Minnesota State Statute 13D.05,
Subd. 3(d)
Police Chief Schnell introduced the staff report.
Pursuant to MN State Statute 13D.05, Subd. 3(d) Councilmember Juenemann moved to
close the meeting and go into closed session to discuss security and emergency related
response procedures and related sensitive security issues.
Seconded by Councilmember Abrams Ayes – All
Councilmember Abrams moved to open the City Council Meeting.
Seconded by Councilmember Juenemann Ayes – All
Mayor Slawik announced that the meeting is now back in open session where a
discussion was held regarding the need for council approval to purchase responder
safety equipment, the meeting was closed in accordance to MN State Statute 13D.05
Subd. 3(d). The following were present during the closed session:
Nora Slawik, Mayor
Marylee Abrams, Councilmember
Kathleen Juenemann, Councilmember
Tou Xiong, Councilmember
Melinda Coleman, City Manager
Mike Funk, Assistant City Manager/HR Director
Ron Batty, City Attorney
Mike Mondor, EMS Chief
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Steve Lukin, Fire Chief
Paul Schnell, Police Chief
Councilmember Abrams moved to approve to authorize the purchase of responder
personal protective equipment as discussed during the closed session not to exceed
$80,000, approximately $50,000 of which will be coming from grant funds from Ramsey
County Emergency Management Homeland Security.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes.
1. Kevin Berglund, Maplewood Resident
M. ADJOURNMENT
Mayor Slawik adjourned the meeting at 8:20 p.m.
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MINUTES
MAPLEWOOD CITY COUNCIL
SPECIAL CITY COUNCIL MEETING
5:30 P.M. Monday, October 17, 2016
City Hall, Council Chambers
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 5:35 p.m. by Mayor Slawik.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Arrived at 6:02 p.m.
Tou Xiong, Councilmember Arrived at 6:00 p.m.
D. APPROVAL OF AGENDA
Councilmember Juenemann moved to approve the agenda as submitted.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
E. UNFINISHED BUSINESS
None
F. NEW BUSINESS
1. Consideration of Contract with YMCA for Maplewood Community Center
Operations
City Manager Coleman opened with introductory comments regarding meetings that
have occurred prior to the final proposed contract. Meetings have been held with the
current MCC membership, the public and current employees of the MCC.
City Manager Coleman introduced YMCA staff Kristin Reither, Chad Lanners, COO Greg
Waibel, Shane Hoefer, and Bruce Kimmel, Financial Advisor with Ehlers-Inc who
provided information on the MCC Operating and Capital Cost Projections for 2016-2017
if the city were to continue operating the MCC and under the contract with the YMCA.
Greg Waibel, COO provided information about future plans and YMCA staff moving
forward upon approval of the contact.
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Mayor Slawik moved that the City Council approve the Maplewood Community Center
Operating Agreement between the City of Maplewood and the YMCA with the addition to
Section 3.3 F.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
G. ADJOURNMENT
Mayor Slawik adjourned the meeting at 6:29 p.m.
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F1a
MEMORANDUM
TO: City Council
FROM: Melinda Coleman, City Manager
DATE: October 18, 2016
SUBJECT: Council Calendar Update
Introduction/Background
This item is informational and intended to provide the Council an indication on the current
planning for upcoming agenda items and the Work Session schedule. These are not official
announcements of the meetings, but a snapshot look at the upcoming meetings for the City
Council to plan their calendars. No action is required.
Upcoming Agenda Items & Work Session Schedule
1. November 14th
a. Workshop: 2017 Budget & CIP Update, Business Retention & Expansion
Program Review, Commissioner Interviews
2. November 28th
a. Workshop: Updates on Kid City Program, Gladstone Redevelopment Review,
Housing Policy, and Comprehensive Plan
Budget Impact
None.
Recommendation
No action required.
Attachments
None.
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TO:Melinda Coleman, City Manager
FROM:Ellen Paulseth, Finance Director
DATE:
SUBJECT:Approval of Claims
226,873.50$ Checks # 98105 thru #98149
dated 10/11/16
740,141.05$ Disbursements via debits to checking account
dated 10/03/16 thru 10/07/16
699,897.04$ Checks #98150 thru #98187
dated 10/18/16
454,573.05$ Disbursements via debits to checking account
dated 10/11/16 thru 10/14/16
2,121,484.64$ Total Accounts Payable
544,742.85$ Payroll Checks and Direct Deposits dated 10/07/16
1,411.53$ Payroll Deduction check # 99102366 thru # 99102368
dated 10/07/16
546,154.38$ Total Payroll
2,667,639.02$ GRAND TOTAL
Attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
MEMORANDUM
October 18, 2016
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
G1
Packet Page Number 17 of 107
Check Description Amount
98105 05114 PROJ 16-24 HSIP APPLICATION 4,757.00
05114 PROJ 14-02 CNTY RD B TRAIL IMPRV 1,752.00
05114 SSTS PERMITS - 1675 STERLING ST S 1,192.41
05114 GIS ASSSISTANCE - NEW PROJECTS 840.00
98106 04572 ROOF REPAIRS CITY HALL & PD 1,274.00
98107 04064 REIMB FOR TUITION 1,017.45
98108 00585 NET BILLABLE TICKETS - SEPTEMBER 749.25
98109 02728 PROJ 14-01 PROF SRVS THRU 08/31 4,539.50
98110 01337 SA TRACKING SERVICES 5,677.50
98111 01337 FLEET SUPPORT FEES - AUGUST 502.32
01337 FLEET SUPPORT FEES - JULY 502.32
98112 01409 PROJ 16-08 CH HVAC UPGRADES 1,935.85
01409 GLADSTONE/GOODRICH ARCHIVE PLANS 620.40
98113 01546 SHIRTS FOR THE 5K 316.00
98114 04845 RECYCLING FEE - AUGUST 42,831.25
98115 05305 CONTRACT 500-0371999 798.94
05305 CONTRACT 500-0371083 439.79
05305 CONTRACT 500-0395052 226.18
05305 CONTRACT 500-0380041 104.73
05305 CONTRACT 500-0395065 97.03
05305 CONTRACT 500-0373496 75.77
05305 CONTRACT 500-0349366 74.76
98116 04192 EMS BILLING - SEPTEMBER 4,425.00
98117 01750 MDSE FOR RESALE 419.32
01750 MDSE FOR RESALE -63.24
98118 01190 ELECTRIC & GAS UTILITY 14,884.68
01190 ELECTRIC & GAS UTILITY 1,152.00
01190 ELECTRIC UTILITY 804.33
01190 ELECTRIC UTILITY 127.88
01190 GAS UTILITY 76.96
01190 ELECTRIC UTILITY 51.58
01190 ELECTRIC UTILITY 36.24
01190 ELECTRIC UTILITY 15.80
01190 ELECTRIC UTILITY 15.27
98119 05737 BAND - MUSIC IN THE BARN EVENT 10-7 500.00
98120 01047 ROLL GOODS FOR SIGN FABRICATION 472.50
01047 ROLL GOODS FOR SIGN FABRICATION 328.13
98121 04981 GLADSTONE SAVANNA SIGNAGE PLAN 4,500.00
98122 00271 ASSET MGMT SOFTWARE-YEAR 1 MAINT 50,818.46
00271 ASSET MGMT SOFTWARE - 1 HALF SRVS 33,800.00
98123 05369 CLEANING SUPPLIES - CITY HALL 117.93
98124 03131 REPLACEMENT FAN - EATON 9170 UPS 275.00
98125 05316 MCC SENIOR TRIP 9-29 318.00
98126 00003 ESCROW REL KRAUS-3M BLDG 280 PH#2 5,148.90
00003 ESCROW REL KRAUS-3M BLDG 280 3,089.04
98127 00003 ESCCROW REL MACKLYN 1724 EDWARD ST 1,000.00
98128 00003 PERFORMANCE POOL-2531 SCHALLER DR 500.00
00003 PERFORMANCE POOL-2541 VALLEY VIEW 300.00
98129 00003 ESCROW REL MEDICI - 1436 PRICE AVE E 300.00
98130 05730 ATHLETIC FIELD MARKING PAINT 243.99
98131 05651 ESCROW REL 2684 VAN DYKE ST N 2,011.53
98132 05533 REPAIRS TO LADDER #325 244.98
98133 00827 CLAIM DEDUCTIBLE C0024187 (13/14)3,053.53
98134 00942 JANITORIAL SERVICES - OCTOBER 2,887.00
98135 05739 PROF SRVS 10/03/16 - 10/16/16 1,200.00
98136 04507 PROJ 13-10 PROF SRVS 8/1 - 8/31 2,204.50
10/11/2016 KIRVIDA FIRE
10/11/2016 L M C I T
10/11/2016 MARSDEN BLDG MAINTENANCE CO
10/11/2016 MICHAEL MIDDLEBROOKS
10/11/2016 NORTHERN TECHNOLOGIES, LLC
10/11/2016 S E H
10/11/2016 SUBURBAN SPORTSWEAR
10/11/2016 TENNIS SANITATION LLC
10/11/2016 TOSHIBA FINANCIAL SERVICES (1)
10/11/2016 TOSHIBA FINANCIAL SERVICES (1)
10/11/2016 KIMLEY-HORN & ASSOCIATES INC
10/11/2016 RAMSEY COUNTY-PROP REC & REV
10/11/2016 RAMSEY COUNTY-PROP REC & REV
10/11/2016 RAMSEY COUNTY-PROP REC & REV
10/11/2016 S E H
10/11/2016 BOLTON & MENK, INC.
10/11/2016 BOLTON & MENK, INC.
10/11/2016 ETTEL & FRANZ ROOFING CO.
10/11/2016 DEREK FRITZE
10/11/2016 GOPHER STATE ONE-CALL
10/11/2016 ESCROW REFUND
10/11/2016 ESCROW REFUND
10/11/2016 ESCROW REFUND
10/11/2016 ESCROW REFUND
10/11/2016 ESCROW REFUND
10/11/2016 CARTEGRAPH SYSTEMS INC
10/11/2016 CARTEGRAPH SYSTEMS INC
10/11/2016 CINTAS CORPORATION #470
10/11/2016 CIRCUITWORKS
10/11/2016 DAYTRIPPERS DINNER THEATRE
10/11/2016 XCEL ENERGY
10/07/2016 DAVID SMITH
10/11/2016 3M
10/11/2016 3M
10/11/2016 BLUESTEM HERITAGE GROUP
10/11/2016 XCEL ENERGY
10/11/2016 XCEL ENERGY
10/11/2016 XCEL ENERGY
10/11/2016 XCEL ENERGY
10/11/2016 XCEL ENERGY
10/11/2016 THE WATSON CO INC
10/11/2016 THE WATSON CO INC
10/11/2016 XCEL ENERGY
10/11/2016 XCEL ENERGY
10/11/2016 XCEL ENERGY
10/11/2016 TOSHIBA FINANCIAL SERVICES (1)
10/11/2016 TOSHIBA FINANCIAL SERVICES (1)
10/11/2016 TOSHIBA FINANCIAL SERVICES (1)
10/11/2016 TOSHIBA FINANCIAL SERVICES (1)
10/11/2016 TRANS-MEDIC
10/11/2016 TOSHIBA FINANCIAL SERVICES (1)
Check Register
City of Maplewood
10/07/2016
Date Vendor
10/11/2016 BOLTON & MENK, INC.
10/11/2016 BOLTON & MENK, INC.
10/11/2016 ESCROW REFUND
10/11/2016 FASTENAL COMPANY
10/11/2016 HIGH CALIBER BUILDERS LLC
G1, Attachments
Packet Page Number 18 of 107
04507 PROJ 15-19 PROF SRVS 8/1 - 8/31 358.50
98137 00001 REFUND W ROSTAL MEMBERSHIP 219.54
98138 03446 DEER PICK UP - SEPTEMBER 145.00
98139 05652 SIGNATURE ENVELOPES FOR ELECTIONS 144.44
05652 ENVELOPES FOR 2016 ELECTIONS 144.39
98140 00198 WATER UTILITY 4,742.36
98141 01836 PRINTING FEES FOR MARKETING 52.00
01836 PRINTING FEES FOR MARKETING 38.00
98142 04207 REPAIR COTS 200.47
04207 REPAIR COTS 109.22
04207 REPAIR COTS 38.03
98143 05320 POLICE DEPT CAPPIECES 281.75
98144 05528 CONTRACT 7950665-003 446.13
05528 CONTRACT 7950665-005 387.81
05528 CONTRACT 7950665-011 384.58
05528 CONTRACT 7950665-004 305.23
05528 CONTRACT 7950665-002 264.98
05528 CONTRACT 7950665-013 229.28
05528 CONTRACT 7950665-001 204.63
05528 CONTRACT 7950665-012 109.66
05528 CONTRACT 7950665-010 92.99
98145 00063 MONTHLY PMT 08/17 - 09/16 7,506.61
98146 05241 TRAFFIC SAFETY SIGNS - UTILITY DEPT 1,216.00
98147 01753 WINTER WEATHER SERVICE 619.00
98148 02727 CHARITABLE GAMBLING 1,280.00
98149 05013 SUMMER HVAC MAINT/COIL CLEAN-PW 970.25
05013 WATER MAIN LEAK - CITY HALL 798.89
226,873.50
45 Checks in this report.
10/11/2016 WEATHER WATCH, INC.
10/11/2016 WEAVER ELEMENTARY SCHOOL
10/11/2016 YALE MECHANICAL LLC
10/11/2016 TOSHIBA FINANCIAL SERVICES (2)
10/11/2016 VERIZON WIRELESS
10/11/2016 WARNING LITES OF MN, INC.
10/11/2016 YALE MECHANICAL LLC
10/11/2016 TOSHIBA FINANCIAL SERVICES (2)
10/11/2016 TOSHIBA FINANCIAL SERVICES (2)
10/11/2016 TOSHIBA FINANCIAL SERVICES (2)
10/11/2016 TOSHIBA FINANCIAL SERVICES (2)
10/11/2016 TOSHIBA FINANCIAL SERVICES (2)
10/11/2016 STRYKER SALES CORP.
10/11/2016 SUN BADGE CO
10/11/2016 TOSHIBA FINANCIAL SERVICES (2)
10/11/2016 TOSHIBA FINANCIAL SERVICES (2)
10/11/2016 TOSHIBA FINANCIAL SERVICES (2)
10/11/2016 ST PAUL REGIONAL WATER SRVS
10/11/2016 ST PAUL, CITY OF
10/11/2016 ST PAUL, CITY OF
10/11/2016 STRYKER SALES CORP.
10/11/2016 STRYKER SALES CORP.
10/11/2016 NORTHERN TECHNOLOGIES, LLC
10/11/2016 ONE TIME VENDOR
10/11/2016 RICK JOHNSON DEER & BEAVER INC
10/11/2016 SEACHANGE PRINT INNOVATIONS
10/11/2016 SEACHANGE PRINT INNOVATIONS
G1, Attachments
Packet Page Number 19 of 107
Settlement
Date Payee Description Amount
10/3/2016 MN State Treasurer Drivers License/Deputy Registrar 33,875.29
10/3/2016 US Bank Debt Service payments 120,106.25
10/4/2016 MN State Treasurer Drivers License/Deputy Registrar 55,652.66
10/4/2016 Pitney Bowes Postage 2,050.00
10/5/2016 MN State Treasurer Drivers License/Deputy Registrar 47,555.47
10/5/2016 Delta Dental Dental Premium 2,186.52
10/6/2016 MN State Treasurer Drivers License/Deputy Registrar 123,829.50
10/7/2016 MN State Treasurer Drivers License/Deputy Registrar 91,757.14
10/7/2016 MN Dept of Natural Resource DNR electronic licenses 414.00
10/7/2016 US Bank VISA One Card*Purchasing card items 48,115.99
10/7/2016 Optum Health DCRP & Flex plan payments 308.67
10/7/2016 U.S. Treasurer Federal Payroll Tax 106,987.65
10/7/2016 P.E.R.A.P.E.R.A.103,790.91
10/7/2016 ICMA (Vantagepointe)Deferred Compensation 3,511.00
740,141.05
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 20 of 107
Transaction Date Posting Date Merchant Name Transaction Amount Name
09/20/2016 09/22/2016 THE HOME DEPOT #2801 $4.24 PAUL BARTZ
09/21/2016 09/23/2016 MENARDS MAPLEWOOD MN $7.52 PAUL BARTZ
09/22/2016 09/23/2016 TARGET 00011858 $10.37 PAUL BARTZ
09/20/2016 09/22/2016 OFFICE DEPOT #1090 $104.58 REGAN BEGGS
09/23/2016 09/26/2016 OFFICE DEPOT #1090 $89.30 REGAN BEGGS
09/20/2016 09/21/2016 MAGC $220.00 CHAD BERGO
09/20/2016 09/21/2016 DRI*FCODER GROUP $69.00 CHAD BERGO
09/21/2016 09/22/2016 GETTY IMAGES $99.00 CHAD BERGO
09/22/2016 09/23/2016 B&H PHOTO, 800-606-6969 $1,179.89 CHAD BERGO
09/24/2016 09/26/2016 EBI*EBAGS.COM $109.99 CHAD BERGO
09/24/2016 09/26/2016 LYNDA.COM, INC.$34.99 CHAD BERGO
09/16/2016 09/19/2016 GRAFIX SHOPPE $260.00 BRIAN BIERDEMAN
09/20/2016 09/21/2016 SIGNSDIRECT $89.40 BRIAN BIERDEMAN
09/29/2016 09/30/2016 AMAZON MKTPLACE PMTS $257.47 BRIAN BIERDEMAN
09/29/2016 09/30/2016 AMAZON MKTPLACE PMTS $181.80 BRIAN BIERDEMAN
09/18/2016 09/19/2016 SQ *GOSQ.COM DALE WOLF $18.00 OAKLEY BIESANZ
09/21/2016 09/23/2016 VOLGISTICS INC $90.00 OAKLEY BIESANZ
09/20/2016 09/21/2016 AMAZON.COM $80.12 NEIL BRENEMAN
09/20/2016 09/21/2016 AMAZON MKTPLACE PMTS $38.96 NEIL BRENEMAN
09/21/2016 09/22/2016 AMAZON MKTPLACE PMTS $4.98 NEIL BRENEMAN
09/16/2016 09/19/2016 VIKING INDUSTRIAL CENTER $87.75 TROY BRINK
09/16/2016 09/19/2016 TRI-STATE BOBCAT $395.00 TROY BRINK
09/23/2016 09/26/2016 ADVANCE SHORING COMPANY $487.50 TROY BRINK
09/23/2016 09/26/2016 ADVANCE SHORING COMPANY $487.50 TROY BRINK
09/28/2016 09/29/2016 BROCK WHITE 180 $123.96 TROY BRINK
09/28/2016 09/30/2016 THE HOME DEPOT #2801 $99.60 TROY BRINK
09/25/2016 09/26/2016 TARGET 00011858 $214.24 DANIEL BUSACK
09/16/2016 09/19/2016 TWIN CITY FILTER SERVICE $28.72 SCOTT CHRISTENSON
09/16/2016 09/19/2016 TWIN CITY FILTER SERVICE $12.94 SCOTT CHRISTENSON
09/19/2016 09/20/2016 CVS/PHARMACY #01751 $13.88 SCOTT CHRISTENSON
09/26/2016 09/28/2016 MENARDS OAKDALE MN $16.37 SCOTT CHRISTENSON
09/27/2016 09/29/2016 TWIN CITY FILTER SERVICE $138.42 SCOTT CHRISTENSON
09/19/2016 09/20/2016 HY VEE 1040 $10.71 KERRY CROTTY
09/20/2016 09/21/2016 HY VEE 1040 $8.56 KERRY CROTTY
09/15/2016 09/19/2016 SUPERAMERICA 4848 $2.02 CHARLES DEAVER
09/24/2016 09/26/2016 MENARDS OAKDALE MN $38.70 CHARLES DEAVER
09/28/2016 09/29/2016 FRATTALLONES WOODBURY AC $19.27 CHARLES DEAVER
09/28/2016 09/30/2016 MENARDS OAKDALE MN $17.63 CHARLES DEAVER
09/29/2016 09/30/2016 G&K SERVICES AR $27.16 CHARLES DEAVER
09/15/2016 09/19/2016 THE HOME DEPOT #2801 $9.79 TOM DOUGLASS
09/16/2016 09/19/2016 THE HOME DEPOT #2801 $8.98 TOM DOUGLASS
09/20/2016 09/21/2016 HAWKINS INC $372.00 TOM DOUGLASS
09/20/2016 09/22/2016 THE HOME DEPOT #2801 $17.88 TOM DOUGLASS
09/27/2016 09/29/2016 THE HOME DEPOT #2801 $6.98 TOM DOUGLASS
09/29/2016 09/30/2016 TRI-DIM FILTER CORP $637.38 TOM DOUGLASS
09/29/2016 09/30/2016 HAWKINS INC $353.90 TOM DOUGLASS
09/21/2016 09/22/2016 USPS PO 2683450015 $23.78 ANDREW ENGSTROM
09/16/2016 09/19/2016 OFFICE DEPOT #1090 $56.44 CHRISTINE EVANS
09/21/2016 09/21/2016 COMCAST CABLE COMM $84.28 CHRISTINE EVANS
09/24/2016 09/26/2016 COMCAST CABLE COMM $335.91 CHRISTINE EVANS
09/15/2016 09/19/2016 THE HOME DEPOT #2801 $38.93 PAUL E EVERSON
09/20/2016 09/22/2016 SHOE DEPT ENCORE 1593 $44.98 PAUL E EVERSON
09/18/2016 09/19/2016 MICHAELS STORES 5721 ($11.77)SHANN FINWALL
09/29/2016 09/30/2016 BEST WESTERN HOTELS - ST.$102.26 SHANN FINWALL
09/27/2016 09/29/2016 FEDEXOFFICE 00000828 $578.80 CASSIE FISHER
G1, Attachments
Packet Page Number 21 of 107
09/20/2016 09/21/2016 IDU*INSIGHT PUBLIC SEC $382.41 MYCHAL FOWLDS
09/22/2016 09/22/2016 COMCAST CABLE COMM $68.95 MYCHAL FOWLDS
09/24/2016 09/26/2016 IDU*INSIGHT PUBLIC SEC $346.33 MYCHAL FOWLDS
09/27/2016 09/28/2016 AMAZON.COM $86.76 MYCHAL FOWLDS
09/19/2016 09/20/2016 ZOHO CORPORATION $58.00 NICK FRANZEN
09/19/2016 09/20/2016 EBAY INC.$24.49 NICK FRANZEN
09/19/2016 09/20/2016 AMAZON MKTPLACE PMTS $12.99 NICK FRANZEN
09/20/2016 09/21/2016 IDU*INSIGHT PUBLIC SEC $2,586.76 NICK FRANZEN
09/21/2016 09/22/2016 AMZ*MOREPRODUCTIVE $29.95 NICK FRANZEN
09/22/2016 09/23/2016 IDU*INSIGHT PUBLIC SEC $47.38 NICK FRANZEN
09/22/2016 09/23/2016 AMAZON MKTPLACE PMTS $21.20 NICK FRANZEN
09/23/2016 09/26/2016 IDU*INSIGHT PUBLIC SEC $148.32 NICK FRANZEN
09/23/2016 09/26/2016 AMAZON MKTPLACE PMTS $25.98 NICK FRANZEN
09/24/2016 09/26/2016 HP DIRECT-PUBLICSECTOR $258.33 NICK FRANZEN
09/26/2016 09/27/2016 TARGET 00011858 $26.77 NICK FRANZEN
09/26/2016 09/27/2016 FEDEX 777273531313 $28.58 NICK FRANZEN
09/27/2016 09/28/2016 CDW GOVERNMENT ($1,220.34)NICK FRANZEN
09/27/2016 09/28/2016 AWL*PEARSON EDUCATION $31.48 NICK FRANZEN
09/28/2016 09/29/2016 CBI*MALWAREBYTES $85.60 NICK FRANZEN
09/28/2016 09/29/2016 AWL*PEARSON EDUCATION $23.56 NICK FRANZEN
09/21/2016 09/23/2016 MENARDS MAPLEWOOD MN $235.25 VIRGINIA GAYNOR
09/22/2016 09/26/2016 HOMEDEPOT.COM $132.37 CAROLE GERNES
09/15/2016 09/19/2016 GRAND CLEANERS $49.88 CHRISTINE GIBSON
09/15/2016 09/19/2016 HOBBY-LOBBY #563 $14.95 CHRISTINE GIBSON
09/20/2016 09/21/2016 GRANDMAS BAKERY INC $97.08 CHRISTINE GIBSON
09/24/2016 09/26/2016 HOBBY-LOBBY #563 $25.34 CHRISTINE GIBSON
09/27/2016 09/28/2016 GRANDMAS BAKERY INC $85.80 CHRISTINE GIBSON
09/22/2016 09/23/2016 VIKING INDUSTRIAL CENTER $354.00 MARK HAAG
09/22/2016 09/23/2016 SITEONE LANDSCAPE S $8.72 MILES HAMRE
09/29/2016 09/30/2016 HENRIKSEN ACE HDWE $2.98 MILES HAMRE
09/19/2016 09/20/2016 HENRIKSEN ACE HDWE $40.21 GARY HINNENKAMP
09/22/2016 09/26/2016 THE HOME DEPOT #2801 $51.14 GARY HINNENKAMP
09/23/2016 09/26/2016 HENRIKSEN ACE HDWE $8.98 GARY HINNENKAMP
09/16/2016 09/19/2016 MENARDS OAKDALE MN $29.44 ANN HUTCHINSON
09/20/2016 09/22/2016 FORESTRY SUPPLIERS $98.56 ANN HUTCHINSON
09/25/2016 09/26/2016 JOANN ETC #1970 $4.81 ANN HUTCHINSON
09/28/2016 09/30/2016 MENARDS OAKDALE MN $166.29 ANN HUTCHINSON
09/28/2016 09/29/2016 KEYBLANKSAL WEB'S LARGE $37.15 DAVID JAHN
09/22/2016 09/23/2016 FEDEX 880116086942 $11.45 JUSTIN JAMES
09/23/2016 09/26/2016 FEDEX 784153897460 $28.40 JUSTIN JAMES
09/29/2016 09/30/2016 TARGET 00011858 $92.10 JUSTIN JAMES
09/22/2016 09/26/2016 RED ROBIN NO 399 $43.42 KEVIN JOHNSON
09/26/2016 09/28/2016 BAMBU ASIAN CUISINE $115.11 LOIS KNUTSON
09/16/2016 09/19/2016 SHERATON HOTELS $128.50 DAVID KVAM
09/16/2016 09/19/2016 SUPERAMERICA 4710 $28.00 DAVID KVAM
09/17/2016 09/19/2016 SHERATON HOTELS $257.00 DAVID KVAM
09/17/2016 09/19/2016 SHERATON HOTELS $257.00 DAVID KVAM
09/17/2016 09/19/2016 SHERATON HOTELS $4.25 DAVID KVAM
09/16/2016 09/19/2016 ASPEN MILLS INC.$118.70 STEVE LUKIN
09/16/2016 09/19/2016 EMERGENCY APPARATUS MAINT $3,833.01 STEVE LUKIN
09/16/2016 09/19/2016 EMERGENCY APPARATUS MAINT $2,642.89 STEVE LUKIN
09/21/2016 09/22/2016 RAINBOW #7300 $18.24 STEVE LUKIN
09/21/2016 09/22/2016 IN *EMERGENCY RESPONSE SO $1,149.72 STEVE LUKIN
09/25/2016 09/26/2016 IMPARK00200118U $6.00 STEVE LUKIN
09/28/2016 09/29/2016 EMERGENCY APPARATUS MAINT $4,606.42 STEVE LUKIN
09/28/2016 09/30/2016 MENARDS OAKDALE MN $299.96 STEVE LUKIN
G1, Attachments
Packet Page Number 22 of 107
09/21/2016 09/22/2016 NDC TRAINING ($562.50)MIKE MARTIN
09/16/2016 09/19/2016 CHANNING BETE CO AHA $2,880.00 MICHAEL MONDOR
09/19/2016 09/21/2016 JIMMY JOHNS # 574 $53.56 MICHAEL MONDOR
09/23/2016 09/26/2016 JAKES CITY GRILLE - M $62.92 MICHAEL MONDOR
09/28/2016 09/29/2016 INLAND FINANCE $1,200.00 MICHAEL MONDOR
09/29/2016 09/29/2016 AMAZON MKTPLACE PMTS $69.86 MICHAEL MONDOR
09/28/2016 09/29/2016 MINNESOTA FALL EXPO $200.00 BRYAN NAGEL
09/16/2016 09/19/2016 THE HOME DEPOT #2801 $130.33 JOHN NAUGHTON
09/21/2016 09/22/2016 HEJNY RENTAL INC $138.06 JOHN NAUGHTON
09/22/2016 09/23/2016 HENRIKSEN ACE HDWE $16.52 RICHARD NORDQUIST
09/26/2016 09/27/2016 SPORTSMANS GUIDE $419.89 MICHAEL NYE
09/29/2016 09/29/2016 GALLS $14.86 MICHAEL NYE
09/27/2016 09/29/2016 ARROWWOOD RESORT CONF C $247.22 ELLEN PAULSETH
09/19/2016 09/20/2016 AUTO PLUS-LITTLE CANADA $127.18 STEVEN PRIEM
09/19/2016 09/21/2016 MIDWAY FORD PARTS $167.80 STEVEN PRIEM
09/20/2016 09/21/2016 AUTO PLUS-LITTLE CANADA $22.58 STEVEN PRIEM
09/20/2016 09/21/2016 AN FORD WHITE BEAR LAK $189.05 STEVEN PRIEM
09/20/2016 09/21/2016 AN FORD WHITE BEAR LAK $31.78 STEVEN PRIEM
09/20/2016 09/21/2016 MACQUEEN EQUIPMENT INC $307.05 STEVEN PRIEM
09/20/2016 09/22/2016 FRONTIER INC $202.76 STEVEN PRIEM
09/20/2016 09/22/2016 EMERGENCY AUTOMOTIVE $29.26 STEVEN PRIEM
09/21/2016 09/22/2016 AN FORD WHITE BEAR LAK $119.08 STEVEN PRIEM
09/22/2016 09/23/2016 FACTORY MOTOR PARTS #19 $176.20 STEVEN PRIEM
09/22/2016 09/23/2016 AUTO PLUS-LITTLE CANADA $71.15 STEVEN PRIEM
09/23/2016 09/26/2016 AUTO PLUS-LITTLE CANADA $60.47 STEVEN PRIEM
09/23/2016 09/26/2016 AUTO PLUS-LITTLE CANADA $14.74 STEVEN PRIEM
09/23/2016 09/26/2016 POLAR CHEVROLET MAZDA $61.64 STEVEN PRIEM
09/23/2016 09/26/2016 POLAR CHEVROLET MAZDA $25.86 STEVEN PRIEM
09/26/2016 09/27/2016 FACTORY MOTOR PARTS #19 $15.15 STEVEN PRIEM
09/26/2016 09/27/2016 AUTO PLUS-LITTLE CANADA $27.85 STEVEN PRIEM
09/27/2016 09/28/2016 AUTO PLUS-LITTLE CANADA $39.49 STEVEN PRIEM
09/28/2016 09/29/2016 AUTO PLUS-LITTLE CANADA ($1.94)STEVEN PRIEM
09/28/2016 09/29/2016 KATH FUEL OFFICE $505.35 STEVEN PRIEM
09/28/2016 09/29/2016 POMP'S TIRE #021 $1,559.76 STEVEN PRIEM
09/28/2016 09/29/2016 POMP'S TIRE #021 $1,351.46 STEVEN PRIEM
09/28/2016 09/29/2016 POMP'S TIRE #021 $1,351.46 STEVEN PRIEM
09/28/2016 09/29/2016 AUTO PLUS-LITTLE CANADA $28.32 STEVEN PRIEM
09/28/2016 09/29/2016 AUTO PLUS-LITTLE CANADA $27.51 STEVEN PRIEM
09/28/2016 09/29/2016 AUTO PLUS-LITTLE CANADA $69.95 STEVEN PRIEM
09/14/2016 09/28/2016 CINTAS 60A SAP $192.54 KELLY PRINS
09/19/2016 09/21/2016 CINTAS 60A SAP $103.11 KELLY PRINS
09/21/2016 09/22/2016 HENRIKSEN ACE HDWE $2.99 KELLY PRINS
09/26/2016 09/27/2016 VIKING ELECTRIC-CREDIT DE $356.50 KELLY PRINS
09/28/2016 09/30/2016 ADCO SAFETY AWARD STORE $559.42 TERRIE RAMEAUX
09/29/2016 09/30/2016 DALCO ENTERPRISES $250.72 MICHAEL REILLY
09/17/2016 09/19/2016 SHERATON HOTELS $397.80 MICHAEL RENNER
09/26/2016 09/27/2016 AMAZON.COM AMZN.COM/BILL $91.49 MICHAEL RENNER
09/27/2016 09/29/2016 OFFICEMAX/OFFICE DEPOT616 $36.97 MICHAEL RENNER
09/19/2016 09/21/2016 MENARDS MAPLEWOOD MN $19.42 LORI RESENDIZ
09/21/2016 09/22/2016 TARGET 00011858 $63.68 LORI RESENDIZ
09/29/2016 09/29/2016 PPL*INSANITY $29.95 LORI RESENDIZ
09/22/2016 09/23/2016 CUB FOODS #1599 $640.00 JOSEPH RUEB
09/28/2016 09/30/2016 ARROWWOOD RESORT CONF C $247.24 JOSEPH RUEB
09/28/2016 09/30/2016 ARROWWOOD RESORT CONF C $247.22 JOSEPH RUEB
09/21/2016 09/23/2016 THE HOME DEPOT #2801 $8.72 ROBERT RUNNING
09/26/2016 09/27/2016 BROCK WHITE 340 $185.94 ROBERT RUNNING
G1, Attachments
Packet Page Number 23 of 107
09/20/2016 09/21/2016 LILLIE SUBURBAN NEWSPAPER $36.25 DEB SCHMIDT
09/23/2016 09/26/2016 WWW.WARESDIRECT.COM $787.75 DEB SCHMIDT
09/16/2016 09/19/2016 IN *ENCOMPASS TELEMATICS,$676.00 PAUL SCHNELL
09/28/2016 09/28/2016 GALLS $180.38 PAUL SCHNELL
09/17/2016 09/21/2016 CINTAS 60A SAP $106.87 SCOTT SCHULTZ
09/17/2016 09/21/2016 CINTAS 60A SAP $92.49 SCOTT SCHULTZ
09/23/2016 09/26/2016 MINNESOTA FALL EXPO $300.00 SCOTT SCHULTZ
09/27/2016 09/29/2016 SPOK INC $16.12 SCOTT SCHULTZ
09/29/2016 09/30/2016 G&K SERVICES AR $1,360.86 SCOTT SCHULTZ
09/20/2016 09/22/2016 DOWNTOWNER CAR WASH $46.27 MICHAEL SHORTREED
09/26/2016 09/27/2016 DON'S PAINT & COLLISION $661.20 MICHAEL SHORTREED
09/28/2016 09/30/2016 UNIFORMS UNLIMITED INC.$1,200.00 MICHAEL SHORTREED
09/21/2016 09/22/2016 PAYPAL *STPAULSTAMP $33.85 ANDREA SINDT
09/21/2016 09/23/2016 OFFICE DEPOT #1090 $50.86 ANDREA SINDT
09/27/2016 09/29/2016 OFFICE DEPOT #1090 ($23.98)ANDREA SINDT
09/27/2016 09/29/2016 OFFICE DEPOT #1090 $73.29 ANDREA SINDT
09/29/2016 09/30/2016 TARGET 00011858 $10.96 ANDREA SINDT
09/29/2016 09/30/2016 CUB FOODS #1599 $5.19 ANDREA SINDT
09/21/2016 09/22/2016 ACT*RAM/SWANA CONF $260.00 CHRIS SWANSON
09/23/2016 09/26/2016 ST PAUL PUBLIC WORKS PARK $3.00 CHRIS SWANSON
09/15/2016 09/19/2016 OFFICE DEPOT #1090 $115.98 TAMMY WYLIE
09/20/2016 09/21/2016 BCA TRAINING EDUCATION $75.00 TAMMY WYLIE
09/20/2016 09/21/2016 BCA TRAINING EDUCATION $60.00 TAMMY WYLIE
09/20/2016 09/21/2016 BCA TRAINING EDUCATION $60.00 TAMMY WYLIE
09/20/2016 09/21/2016 BCA TRAINING EDUCATION $60.00 TAMMY WYLIE
09/22/2016 09/22/2016 ULINE *SHIP SUPPLIES $95.97 TAMMY WYLIE
09/23/2016 09/26/2016 AMAZON MKTPLACE PMTS $18.66 TAMMY WYLIE
09/26/2016 09/28/2016 GRANDVIEW LODGE AND TENNI $226.01 TAMMY WYLIE
09/27/2016 09/28/2016 SQ *MNSCIA $450.00 TAMMY WYLIE
09/29/2016 09/29/2016 ULINE *SHIP SUPPLIES $194.94 TAMMY WYLIE
$48,115.99
G1, Attachments
Packet Page Number 24 of 107
Check Description Amount
98150 05215 SOCCER INSTRUCTION - FALL 2,500.00
98151 05028 CITY HALL SOLAR SYSTEM LEASE-OCT 397.00
05028 MCC SOLAR SYSTEM LEASE - OCT 369.00
98152 05353 CONTRACT DIESEL - SEPTEMBER 5,868.09
98153 01546 YOUTH VOLLEYBALL LEAGUE SHIRTS 976.50
98154 01190 ELECTRIC & GAS UTILITY 2,245.23
01190 ELECTRIC & GAS UTILITY 2,065.03
01190 ELECTRIC & GAS UTILITY 246.01
01190 FIRE SIRENS 54.81
98155 01830 MOVIE IN PARK SET UP FOR AUDIO 660.93
98156 05559 ANNUAL SETUP FEE FOR ONLINE SITE 1,000.00
05559 ELECT ENROLLMENT ADMIN FEE-OCT 301.50
98157 05653 PROJ 13-10 BEEBE RD ST IMPROV PMT#2 399,480.32
98158 00221 CARBIDE CUTTERS FOR ROUTER 569.70
98159 00036 CHARITABLE GAMBLING 1,009.20
98160 05643 ACUPUNCTURE - SEPTEMBER 1,296.00
98161 05283 CHEMGUARD CLASS A PLUS 170.00
98162 00003 PETERSON CO 2625 LARPENTEUR AVE E 5,012.19
98163 00003 DONNAY HOMES 2222 HAZELWOOD ST N 2,508.29
98164 05313 ENVELOPE ORDER - PARKS & REC 972.00
05313 BUSINESS CARD ORDERS 302.10
98165 05657 GARNISHMENT ORDER 275.48
98166 02263 ANIMAL IMPOUNDS & SRVS - SEPT 1,381.00
98167 05030 EQUIP LEASE - MCC - PMT#51 4,344.07
98168 05598 PROSECUTION SERVICES - SEPTEMBER 11,250.00
98169 02137 MUNICIPAL ATTORNEY FEES - AUGUST 6,469.60
02137 LEAGAL FEES FOR CABLE MATTERS 350.00
98170 00827 INSURANCE PREMIUM JULY-DEC 2016 114,158.50
98171 00827 CLAIM DEDUCTIBLE LMC GL 19355 (16/17)1,347.50
98172 00846 PD PHONE-BASED INTERPRETIVE SRVS 76.11
98173 00918 PRESENTATION FOR DAY CAMP 8-29 295.00
98174 00936 CHARITABLE GAMBLING 3,793.00
98175 05173 PLEDGES - 3RD QTR 360.00
98176 05364 ACUPUNCTURE SESSIONS SEPTEMBER 1,044.00
98177 00001 REFUND JACKSON DEAN CONST SAC CHG 2,485.00
98178 00001 REFUND M DONALD GALA MCC 360.00
98179 00001 HUDSON FORD-VEHICLE REG CURRENT 197.00
98180 00001 REFUND N MOOREHEAD DANCE MCC 116.25
98181 05670 CONSULTING SERVICES FOR PD 612.92
98182 05667 EXTERIOR LIGHTING LED MCC 4,046.00
98183 01340 MEDICAL SUPPLIES 360.66
98184 05658 GARNISHMENT ORDER 334.51
98185 01552 PROJ 15-19 FISH CREEK TRAIL PMT#2 117,856.29
98186 03948 BALLROOM DANCE INSTRUCTION 198.00
98187 05013 PULLEY REPAIR RTU-1 - 1902 PW 182.25
699,897.04
38 Checks in this report.
10/18/2016 ONE TIME VENDOR
10/18/2016 ONE TIME VENDOR
10/18/2016 PETERSON COUNSELING/CONSULTING
10/18/2016 CRYSTALIN MONTGOMERY
10/18/2016 ONE TIME VENDOR
10/18/2016 ONE TIME VENDOR
10/18/2016 L M C I T
10/18/2016 L M C I T
10/18/2016 LANGUAGE LINE SERVICES
10/18/2016 GREAT LAKES HIGHER EDUCATION
10/18/2016 HILLCREST ANIMAL HOSPITAL PA
10/18/2016 KANSAS STATE BANK OF MANHATTAN
10/18/2016 ESCROW REFUND
10/18/2016 ESCROW REFUND
10/18/2016 GRAPHIC DESIGN, INC.
10/18/2016 CHARITABLE GAMBLING
10/18/2016 LEAH EICHMILLER
10/18/2016 EMERGENCY RESPONSE SOLUTIONS
10/18/2016 APPRIZE TECHNOLOGY SOLUTIONS
10/18/2016 ASTECH
10/18/2016 BROCK WHITE COMPANY, LLC.
SUBURBAN SPORTSWEAR
10/18/2016 XCEL ENERGY
10/18/2016 XCEL ENERGY
Check Register
City of Maplewood
10/13/2016
Date Vendor
10/18/2016 CORESTRONG FITNESS LLC
10/18/2016 ENERGY ALTERNATIVES SOLAR, LLC
10/18/2016 ENERGY ALTERNATIVES SOLAR, LLC
10/18/2016 MANSFIELD OIL CO
10/18/2016 SUNRAM CONSTRUCTION, INC.
10/18/2016 AARON WULFF
10/18/2016 YALE MECHANICAL LLC
10/18/2016 PROTEK LIGHTING SOLUTIONS LLC
10/18/2016 REGIONS HOSPITAL
10/18/2016 RODENBURG LAW FIRM
10/18/2016 MAD SCIENCE OF MINNESOTA
10/18/2016 MAPLEWOOD AREA
10/18/2016 MN ENVIRONMENTAL FUND
10/18/2016 KELLY & LEMMONS, P.A.
10/18/2016 KENNEDY & GRAVEN CHARTERED
10/18/2016 KENNEDY & GRAVEN CHARTERED
10/18/2016 GRAPHIC DESIGN, INC.
10/18/2016 XCEL ENERGY
10/18/2016 XCEL ENERGY
10/18/2016 ALPHA VIDEO & AUDIO INC
10/18/2016
10/18/2016 APPRIZE TECHNOLOGY SOLUTIONS
G1, Attachments
Packet Page Number 25 of 107
Settlement
Date Payee Description Amount
10/11/2016 MN State Treasurer Drivers License/Deputy Registrar 74,618.56
10/11/2016 Empower - State Plan Deferred Compensation 29,457.00
10/11/2016 MN State Treasurer State Payroll Tax 21,614.35
10/11/2016 Labor Unions Union Dues 13,837.57
10/11/2016 MidAmerica - ING HRA Flex plan 2,145.72
10/12/2016 MN State Treasurer Drivers License/Deputy Registrar 54,584.61
10/13/2016 MN State Treasurer Drivers License/Deputy Registrar 126,329.21
10/13/2016 Delta Dental Dental Premium 1,915.24
10/14/2016 MN State Treasurer Drivers License/Deputy Registrar 128,954.18
10/14/2016 Optum Health DCRP & Flex plan payments 1,116.61
454,573.05
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 26 of 107
CHECK #CHECK DATE EMPLOYEE NAME
133.80
10/07/16 JAHN, DAVID 2,260.61
10/07/16 HERZOG, LINDSAY 1,376.78
10/07/16 SMITH, BRYAN 456.30
10/07/16 XIONG, TOU 456.30
10/07/16 PAULSETH, ELLEN 4,694.56
10/07/16 ANDERSON, CAROLE 2,034.40
10/07/16 RAMEAUX, THERESE 3,381.91
10/07/16 OSWALD, BRENDA 2,238.49
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in Amount
10/07/16 HAAG, KAREN 5,001.75
10/07/16 SCHMIDT, DEBORAH 3,346.37
10/07/16 THOMALLA, CAROL 909.50
10/07/16 CORCORAN, THERESA 2,084.89
10/07/16 JAGOE, CAROL 36.00
10/07/16 MAHRE, GERALDINE 36.00
10/07/16 SHEA, STEPHANIE 1,720.99
10/07/16 SHEPPERD, FAITH 78.72
10/07/16 KVAM, DAVID 4,641.49
10/07/16 SCHNELL, PAUL 5,354.37
10/07/16 WYLIE, TAMMY 1,926.59
10/07/16 ABEL, CLINT 3,224.58
10/07/16 SHORTREED, MICHAEL 4,511.95
10/07/16 WELCHLIN, KATHLEEN 650.25
10/07/16 BARTZ, PAUL 3,352.70
10/07/16 BELDE, STANLEY 3,488.96
10/07/16 ALDRIDGE, MARK 5,098.46
10/07/16 BAKKE, LONN 3,667.12
10/07/16 BUSACK, DANIEL 3,933.97
10/07/16 CARNES, JOHN 3,152.81
10/07/16 BENJAMIN, MARKESE 3,276.51
10/07/16 BIERDEMAN, BRIAN 4,001.62
10/07/16 DUGAS, MICHAEL 4,147.29
10/07/16 CROTTY, KERRY 4,251.22
10/07/16 DEMULLING, JOSEPH 3,742.23
10/07/16 VITT, SANDRA 1,734.59
10/07/16 WEAVER, KRISTINE 2,584.10
10/07/16 OSTER, ANDREA 2,089.51
10/07/16 RICHTER, CHARLENE 1,343.58
10/07/16 MOY, PAMELA 1,807.28
10/07/16 CRAWFORD, LEIGH 2,043.39
10/07/16 LARSON, MICHELLE 2,082.60
10/07/16 MECHELKE, SHERRIE 240.22
10/07/16 ARNOLD, AJLA 2,021.24
10/07/16 BEGGS, REGAN 1,910.42
10/07/16 DEBILZAN, JUDY 2,327.39
10/07/16 RUEB, JOSEPH 3,389.00
AMOUNT
10/07/16 ABRAMS, MARYLEE 456.30
10/07/16 KNUTSON, LOIS 2,579.61
10/07/16 CHRISTENSON, SCOTT 2,204.43
10/07/16 COLEMAN, MELINDA 6,530.98
10/07/16 FUNK, MICHAEL 5,384.10
10/07/16 JUENEMANN, KATHLEEN 456.30
10/07/16 SLAWIK, NORA 518.43
G1, Attachments
Packet Page Number 27 of 107
11.20
111.22
7.81
10/07/16 ERICKSON, VIRGINIA 3,572.81
10/07/16 FRITZE, DEREK 3,643.60
10/07/16 GABRIEL, ANTHONY 3,660.40
10/07/16 FISHER, CASSANDRA 1,732.39
10/07/16 FORSYTHE, MARCUS 3,110.23
10/07/16 HIEBERT, STEVEN 3,500.16
10/07/16 HOEMKE, MICHAEL 352.29
10/07/16 HAWKINSON JR, TIMOTHY 3,679.36
10/07/16 HER, PHENG 3,160.08
10/07/16 JOHNSON, KEVIN 4,247.10
10/07/16 KONG, TOMMY 3,558.86
10/07/16 HOFMEISTER, TIMOTHY 511.50
10/07/16 JAMES JR, JUSTIN 522.00
10/07/16 LANDEROS CRUZ, JESSICA 348.00
10/07/16 LANGNER, SCOTT 3,224.58
10/07/16 KREKELER, NICHOLAS 1,259.03
10/07/16 KROLL, BRETT 3,269.35
10/07/16 MARINO, JASON 3,232.39
10/07/16 MCCARTY, GLEN 3,510.48
10/07/16 LANGNER, TODD 3,857.34
10/07/16 LYNCH, KATHERINE 3,095.79
10/07/16 MULVIHILL, MARIA 2,731.76
10/07/16 NYE, MICHAEL 3,861.81
10/07/16 METRY, ALESIA 3,581.16
10/07/16 MICHELETTI, BRIAN 3,180.12
10/07/16 PARKER, JAMES 3,759.76
10/07/16 PETERSON, JARED 2,445.52
10/07/16 OLDING, PARKER 2,707.02
10/07/16 OLSON, JULIE 3,459.48
10/07/16 STARKEY, ROBERT 2,185.00
10/07/16 STEINER, JOSEPH 3,456.08
10/07/16 REZNY, BRADLEY 3,828.14
10/07/16 SLATER, BENJAMIN 2,842.94
10/07/16 THIENES, PAUL 4,718.25
10/07/16 VANG, PAM 2,401.25
10/07/16 SYPNIEWSKI, WILLIAM 3,927.26
10/07/16 TAUZELL, BRIAN 3,095.79
10/07/16 ZAPPA, ANDREW 2,489.21
10/07/16 ANDERSON, BRIAN 318.00
10/07/16 WENZEL, JAY 3,283.54
10/07/16 XIONG, KAO 3,224.58
10/07/16 BAUMAN, ANDREW 3,032.45
10/07/16 BEITLER, NATHAN 371.01
10/07/16 BAHL, DAVID 505.99
10/07/16 BASSETT, BRENT 56.31
10/07/16 COREY, ROBERT 437.26
10/07/16 CRAWFORD - JR, RAYMOND 3,629.60
10/07/16 BOURQUIN, RON 989.00
10/07/16 CAPISTRANT, JOHN 343.79
10/07/16 DAWSON, RICHARD 3,430.40
10/07/16 EVERSON, PAUL 3,765.76
10/07/16 CRUMMY, CHARLES 281.56
10/07/16 DABRUZZI, THOMAS 3,442.00
10/07/16 HALWEG, JODI 3,228.60
10/07/16 HAWTHORNE, ROCHELLE 3,132.46
10/07/16 HAGEN, MICHAEL 430.62
10/07/16 HALE, JOSEPH 281.96
10/07/16 JANSEN, CHAD 314.70
10/07/16 KANE, ROBERT 614.15
10/07/16 HUTCHINSON, JAMES 467.36
10/07/16 IMM, TRACY 145.75
10/07/16 KARRAS, JAMIE 685.69
10/07/16 KERSKA, JOSEPH 477.01
G1, Attachments
Packet Page Number 28 of 107
10/07/16 KONDER, RONALD 1,003.69
10/07/16 KUBAT, ERIC 2,950.26
10/07/16 LOCHEN, MICHAEL 178.19
10/07/16 MERKATORIS, BRETT 503.52
10/07/16 LANDER, CHARLES 2,688.92
10/07/16 LINDER, TIMOTHY 3,638.62
10/07/16 NEILY, STEVEN 397.51
10/07/16 NIELSEN, KENNETH 370.80
10/07/16 MONDOR, MICHAEL 4,480.47
10/07/16 MORGAN, JEFFERY 606.30
10/07/16 O'GARA, GEORGE 318.00
10/07/16 OPHEIM, JOHN 332.17
10/07/16 NOVAK, JEROME 3,408.12
10/07/16 NOWICKI, PAUL 202.06
10/07/16 POWERS, KENNETH 3,053.54
10/07/16 RANGEL, DERRICK 477.00
10/07/16 PACHECO, ALPHONSE 758.57
10/07/16 PETERSON, ROBERT 3,358.04
10/07/16 SEDLACEK, JEFFREY 3,179.79
10/07/16 STREFF, MICHAEL 3,326.22
10/07/16 RODRIGUEZ, ROBERTO 2,815.90
10/07/16 SAUERWEIN, ADAM 198.75
10/07/16 LO, CHING 930.55
10/07/16 LUKIN, STEVEN 5,088.01
10/07/16 SVENDSEN, RONALD 3,989.07
10/07/16 GERVAIS-JR, CLARENCE 4,367.89
10/07/16 BRINK, TROY 2,609.29
10/07/16 BUCKLEY, BRENT 2,369.69
10/07/16 CORTESI, LUANNE 2,082.59
10/07/16 SINDT, ANDREA 2,938.08
10/07/16 MEISSNER, BRENT 2,369.70
10/07/16 NAGEL, BRYAN 4,045.40
10/07/16 EDGE, DOUGLAS 2,339.30
10/07/16 JONES, DONALD 2,371.99
10/07/16 RUNNING, ROBERT 2,724.13
10/07/16 TEVLIN, TODD 2,371.99
10/07/16 OSWALD, ERICK 2,415.90
10/07/16 RUIZ, RICARDO 2,054.49
10/07/16 ENGSTROM, ANDREW 3,024.49
10/07/16 JAROSCH, JONATHAN 3,453.79
10/07/16 BURLINGAME, NATHAN 2,664.80
10/07/16 DUCHARME, JOHN 3,003.91
10/07/16 THOMPSON, MICHAEL 5,479.53
10/07/16 ZIEMAN, SCOTT 192.00
10/07/16 LINDBLOM, RANDAL 3,003.93
10/07/16 LOVE, STEVEN 4,250.76
10/07/16 HAMRE, MILES 2,001.60
10/07/16 HAYS, TAMARA 1,856.33
10/07/16 JANASZAK, MEGHAN 2,105.79
10/07/16 KONEWKO, DUWAYNE 5,242.36
10/07/16 NORDQUIST, RICHARD 2,356.80
10/07/16 ORE, JORDAN 2,054.51
10/07/16 HINNENKAMP, GARY 2,728.51
10/07/16 NAUGHTON, JOHN 2,371.99
10/07/16 DEAVER, CHARLES 573.24
10/07/16 GERNES, CAROLE 526.96
10/07/16 SALCHOW, CONNOR 720.00
10/07/16 BIESANZ, OAKLEY 1,898.77
10/07/16 SOUTTER, CHRISTINE 415.00
10/07/16 WACHAL, KAREN 1,066.63
10/07/16 HER, KONNIE 724.00
10/07/16 HUTCHINSON, ANN 2,930.89
10/07/16 WOLFE, KAYLA 711.00
G1, Attachments
Packet Page Number 29 of 107
7,419.99
10/07/16 JOHNSON, ELIZABETH 1,774.59
10/07/16 KROLL, LISA 2,092.89
10/07/16 GAYNOR, VIRGINIA 3,583.43
10/07/16 MARTIN, MICHAEL 3,609.86
10/07/16 BRASH, JASON 2,998.89
10/07/16 RINEAR, STACY 985.07
10/07/16 FINWALL, SHANN 3,514.99
10/07/16 SWANSON, CHRIS 2,108.19
10/07/16 WEIDNER, JAMES 1,760.00
10/07/16 CARVER, NICHOLAS 11,856.79
10/07/16 SWAN, DAVID 3,028.99
10/07/16 BRENEMAN, NEIL 2,610.16
10/07/16 CARLE, SAMUEL 30.00
10/07/16 WELLENS, MOLLY 1,993.01
10/07/16 BJORK, BRANDON 79.75
10/07/16 ROBBINS, AUDRA 3,677.59
10/07/16 ROBBINS, CAMDEN 165.00
10/07/16 JACOBS, ROCHELLE 476.25
10/07/16 PHENGPHAENG, MAICHOUA 128.25
10/07/16 WILLARD, THOMAS 70.00
10/07/16 BERGO, CHAD 3,180.39
10/07/16 TAYLOR, JAMES 3,677.59
10/07/16 VUKICH, CANDACE 35.88
10/07/16 HAAG, MARK 2,898.70
10/07/16 JENSEN, JOSEPH 1,960.09
10/07/16 FAIRBANKS, GEORGE 3,320.80
10/07/16 ADAMS, DAVID 2,296.80
10/07/16 ANGE, DANIEL 322.51
10/07/16 DIONNE, ANN 330.00
10/07/16 SCHULTZ, SCOTT 4,039.65
10/07/16 WILBER, JEFFREY 2,114.85
10/07/16 FINNEY, LINDA 315.00
10/07/16 GIBSON, CHRISTINE 2,200.34
10/07/16 EBERHARDT, AUSTEN 315.00
10/07/16 EVANS, CHRISTINE 2,217.81
10/07/16 NEDEAU, NICOLE 163.88
10/07/16 PARSONS, NANCY 236.50
10/07/16 HENDRICKS, JENNIFER 1,188.00
10/07/16 HOFMEISTER, MARY 1,300.64
10/07/16 SKRYPEK, JOSHUA 447.00
10/07/16 ST SAUVER, CRAIG 774.23
10/07/16 RUZICHKA, JANICE 306.45
10/07/16 SEMONICK, MARJORIE 110.25
10/07/16 BEAR, AMANDA 147.00
10/07/16 BESTER, MICHAEL 52.32
10/07/16 WISTL, MOLLY 316.75
10/07/16 BASSETT, ANDREA 202.50
10/07/16 DEMPSEY, BETH 520.89
10/07/16 ERICKSON-CLARK, CAROL 37.50
10/07/16 BUCKLEY, BRITTANY 171.56
10/07/16 CURLEY, ELAINE 30.00
10/07/16 GRUENHAGEN, LINDA 696.28
10/07/16 GUSEK, YESENIA 34.00
10/07/16 GARTNER, DARYL 85.00
10/07/16 GREGG, PETER 127.50
10/07/16 HANDRAHAN, AMANDA 17.00
10/07/16 HANES, CHAD 13.50
10/07/16 GUSTAFSON, BRENDA 147.00
10/07/16 HAASCH, ANGELA 109.25
10/07/16 JOHNSON, BARBARA 312.60
10/07/16 LAMSON, ELIANA 45.63
10/07/16 HANSON, REBECCA 36.00
10/07/16 HOLMBERG, LADONNA 153.76
G1, Attachments
Packet Page Number 30 of 107
99102358
99102359
99102360
99102361
99102362
99102363
99102364
99102365
10/07/16 COUNTRYMAN, BRENDA 1,176.00
10/07/16 HARRER, NATALIE 1,235.00
10/07/16 STEFFEN, MICHAEL 114.00
10/07/16 TRAUTMAN, JACOB 716.04
10/07/16 DOUGLASS, TOM 2,455.75
10/07/16 HEINTZ, JOSHUA 256.50
10/07/16 SMITLEY, SHARON
10/07/16 GERONSIN, ALEXANDER 2,163.52
10/07/16 FOWLDS, MYCHAL 4,419.45
10/07/16 FRANZEN, NICHOLAS 3,441.36
124.21
10/07/16 TREPANIER, TODD 191.82
10/07/16 MUELLER, CHRISTINE 34.00
10/07/16 MUSKAT, JULIE 325.16
10/07/16 MCKILLOP, AMANDA 108.62
10/07/16 MILAN, COLIN 54.00
10/07/16 RANEY, COURTNEY 849.00
10/07/16 RESENDIZ, LORI 2,893.72
10/07/16 NITZ, CARA 377.68
10/07/16 OHS, CYNTHIA 127.88
10/07/16 ROMERO, JENNIFER 47.00
10/07/16 SCHREIER, ROSEMARIE 122.76
10/07/16 RICHTER, DANIEL 114.90
10/07/16 ROLLERSON, TERRANCE 15.19
10/07/16 RENNER, MICHAEL 2,127.78
544,742.85
10/07/16 GARCIA, PHILLIP 35.00
10/07/16 SMITH, JEROME 95.00
10/07/16 KRUEGER, SCOTT 68.88
10/07/16
10/07/16 WOEHRLE, MATTHEW 2,467.24
10/07/16 XIONG, BOON 1,916.09
10/07/16 SCHILTZ, STEFAN 312.00
10/07/16 PRIEM, STEVEN 2,666.30
10/07/16 ELLISON, LELIA 210.00
10/07/16 GRACE, EMILY 270.39
10/07/16 BUTLER-MILLER, JADE 135.39
10/07/16 CUMMINGS, KYRAYA
10/07/16 YANG, SYDNEY 335.00
10/07/16 CRAWFORD, SHAWN 750.92
10/07/16 LANGER, CHELSEA 304.13
10/07/16 VANG, VICHAI 255.00
XIONG, XEEMIE 126.00
10/07/16 GRANADOS, ERWIN 90.00
10/07/16 INTIHAR, JAMIE 75.00
10/07/16 DIEZ, ANTONIO 30.00
10/07/16 GARCIA AGUILAR, DANIEL 60.00
10/07/16 PRINS, KELLY 2,167.42
10/07/16 REILLY, MICHAEL 2,122.49
10/07/16 KRECH, ELAINE 745.92
10/07/16 MALONEY, SHAUNA 218.50
57.75
10/07/16 YANG, JUDY 143.00
10/07/16 ZIMMERMAN, JANE 284.89
10/07/16 TUPY, MARCUS 96.00
10/07/16 WAGNER, JODY 142.00
G1, Attachments
Packet Page Number 31 of 107
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
Ginny Gaynor, Natural Resources Coordinator
DATE: October 24, 2016
SUBJECT: Approval to Authorize Grant Submittal for Interpretive Sign Development
Introduction
Gladstone Savanna Neighborhood Preserve was once the site of the Gladstone Shops of the
St. Paul and Duluth Railroad. It is the city’s top priority for historic interpretation. Staff has
prepared a grant application for funding to develop interpretive signs for the site.
Background
The rise and fall of the Gladstone Shops of the Duluth and St. Paul Railroad is one of the most
important episodes in Maplewood history. It brought workers and industry to the area in the
late 1800’s. Archeological studies were done in 2012 before and during trail construction at
Gladstone Savanna Neighborhood Preserve. Several intact foundations from the roundhouse
and repair shops were documented, adding to the historic significance of this site. Three City
planning documents indicate the need to do historical interpretation at the site of the former
Shops: Gladstone Redevelopment Plan, Gladstone Savanna Master Plan, and Parks System
Master Plan.
The landscape improvements and prairie restoration at Gladstone Savanna have created a
unique and ideal place for historic interpretation. The design features hint at the history of the
Shops but interpretation is needed to tell the story.
Staff would like to submit a grant proposal for this project to the Minnesota Historical Society
(MHS) requesting funds from the Minnesota Arts and Cultural Heritage Fund. MHS
recommends grant requests for interpretive projects are divided into two or three phases and
funded sequentially.
This project has three phases:
• Phase 1 – Sign Plan
• Phase II – Develop Sign Content
• Phase III – Graphic Design, Construction, and Installation
In September 2016, historian Nancy O’Brien Wagner, completed Phase I. The Sign Plan is
attached (Attachment 1). Development of the plan included input from Maplewood Heritage
Preservation Commission and Maplewood Area Historical Society officers. The overall theme of
the interpretive trail is Change on the Landscape – from Nature to Agriculture to Industry to
Nature.
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Staff has prepared a $10,000 grant application for Phase II. If funding is awarded, the City
would hire a historian to develop the text for each sign and to gather photos for the signs. After
completion of Phase II, staff anticipates submitting a second grant for Phase III—Design and
Construction.
Budget Impact
There would be no impact to city budgets. The grant request is for $10,000. This would be
matched by $1,290 of in-kind services from staff.
Recommendation
It is recommended that the City Council authorize staff to submit a grant for interpretive signage
at Gladstone Savanna Neighborhood Preserve.
Attachments
1.Interpretive Sign Plan
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GLADSTONE
SAVANNA
9/20/16 Signage Plan – Final
A plan for the historic and natural interpretation elements at the
Gladstone Savanna, Maplewood, MN
Bluestem Heritage Group, St. Paul
G2, Attachment 1G2, Attachment 1
Packet Page Number 34 of 107
Gladstone Savanna
Page 1
Gladstone Savanna
SIGNAGE PLAN – FINAL
Overarching theme: The Gladstone Savanna offers the
opportunity to explore a complex history of the universal cycles
of growth, death, and regeneration- both natural and human
settlement. This site offers glimpses of moments in Maplewood’s
past, and encourages visitors to consider the impact of the past,
the constantly changing nature of the present, and the
consequences of our actions in the future.
Growth
Death
Regeneration
G2, Attachment 1G2, Attachment 1
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Gladstone Savanna
Page 2
THEME I: LAYERS AND CYCLES OF HISTORY
Though the landscape appears untouched and unchanged, this park has undergone dramatic transformations
over the past 150 years. When we expand our sense of history beyond that, we appreciate the even greater
changes that have occurred.
Sub-theme A: Land and Water
Deep beneath the surface of the ground lie layers of limestone and sandstone-
remnants of ancient seabeds from the Cambrian and Ordovician time periods. Between
these layers lay a series of aquifers.i
Resting upon these layers are hundreds of feet of glacial drift; enormous deposits of
gravel and sand deposited by the last glaciers. Over thousands of years, this drift settled,
and rain and rivers formed the lakes and streams. This park area remained a fairly flat,
high area, slowly draining to Lake Phalen and then to the Mississippi river.
Over thousands of years, a rich soil developed. The good soil and drainage created a
fertile zone for plants and animals. By the 1800s, the vegetation had developed into an
oak barrens- small patches of oak forest surrounded by prairie.ii Numerous big wood
animals such as deer, beaver, and fox were present. Fish, waterfowl, wild rice, and acorns
were good food sources for the Dakota and other Indians.
Sub-theme B: Nature to Agriculture to Industry to Nature
In the mid 1800s, settlers started to arrive and stake claims on this land. Initially, the land
was used for agricultural purposes. By the 1870s, immigrant farmers such as the Ides,
Frosts, Reuters, Scharfbilligs, and Underleiters were raising dairy and growing market
crops.iii
In 1887, the St. Paul and Duluth Railroad purchased this land for $4,876 in order to
construct a new railroad shop.iv For over three decades, men worked to construct and
repair massive engines and cars. In 1915, the railroad company abandoned their shops,
removing some of the equipment to another site. The land was leased to a variety of
different companies, most notably the Seeger Refrigeration Company in 1949. The
buildings were torn down one by one, with most of the buildings demolished in 1979. The
site’s industrial history and polluted soils put off many developers.
The land lay vacant until 1995, when the City of Maplewood purchased it. Since then, the
City has worked to remove the restore and preserve the site- creating a peaceful oasis
that echoes the natural environment of over 150 years ago. But this is still nature at work:
the storm water system is part of a broader man-made system of land use. Look for
monarch butterflies, goldfinches, and moles in this savanna.
G2, Attachment 1G2, Attachment 1
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Gladstone Savanna
Page 3
THEME II: TRAINS (RAILROAD, ROUNDHOUSE, SHOPS)
For decades, the Gladstone Shops were a bustling center of activity and growth. The shops played a critical
role in the development of the small community of Gladstone, and served in an important role in the broader
development of the transportation network in the region.
Sub-theme A: Life in the Shops
For decades, these hills echoed with the screech of metal wheels, the chugging of steam
engines, and the clanging of hammers, and banging of axes. This site was loud, grimy,
smelly, and dangerous- severe injuries and deaths were fairly common. An enormous
1903 fire consumed about 200 tons of coal, burning for nearly a day and creating heat
that melted the metal railroad cars.v
The Shops were made up of a series of different buildings with specialized purposes.
There was the Roundhouse, Machine Shops, Paint House, Woodworking House, and office,
as well as a variety of shacks, the water tower, and large pieces of equipment.
In 1887, an extremely deep, 750-foot well was dug for the St. Paul & Duluth Railroad
Company for the cost of $2553.79.vi This well cut down into the Prairie du Chein, Jordan,
St. Lawrence, and Franconia layers. Initially, the well had technical problems: silt partially
filled up the well, making the depth 640. Additional technical problems required frequent
repairs. In 1891, a master mechanic devised a new method of pumping the water that
was safer and more effective. For decades, the well worked fine.
In 1979, the well was initially sealed and the property vacated. When the City purchased
the land in 1995, documentation on the well was weak, and there were concerns the well
was not sealed at all. After six years of efforts, the well was finally located. Excavation
revealed the well had been improperly sealed. The well was cleaned out to a depth of
568 feet, and filled with 155 sacks of cement. Sealing the well was needed not only to
protect park users, but also to protect the water quality of the aquifers.
Sub-theme B: Role in Gladstone’s growth
Before the arrival of the rail lines in 1868 and 1884, this area remained a fairly quite one.
But a real estate boom began in 1887, when the St. Paul and Duluth Railroad decided to
build their Shops here. The arrival of the shops created jobs, spurred housing, triggered the
creating of similar industries and put Gladstone on the map.
Sub-theme C: Broader role in regional railroad economy
The Gladstone Shops were created to repair and construct cars for the St. Paul and Duluth
Railroad. These shops were one of many similar shops scattered across the Twin Cities.
The shops were located here due to the availability of land, the property’s fairly level
ground, and the short distance and fairly gradual rise from Saint Paul. As the industry
developed and consolidated, the shops were eventually abandoned for better locations.
G2, Attachment 1G2, Attachment 1
Packet Page Number 37 of 107
SIGN AND THEMATIC LOCATIONS This plan identifies eight signs for these locations. Final number, location, and format for signage may change based on budget. C: Different Buildings and uses D: Water: Aquifers, pumping, sealing the well A: Intro: Eras of change B: Voices of the past (farmers/workers/ boosters/suburbanites) E: Role in Gladstone’s growth F: Broader role in region G: Land change though photographs [kids’ piece] H: Preserve and Restore (Land and water) G2, Attachment 1G2, Attachment 1
Packet Page Number 38 of 107
G2, Attachment 1
Packet Page Number 39 of 107
SIGNAGE AUDIENCE
The audience for these signs will be general park users: the core audience is Maplewood residents,
recreational and park users, families with young children, bikers and walkers. They are likely to have little
awareness of Maplewood’s history, and no detailed knowledge of this era or this site’s history. They are likely
to have modest awareness of the region’s natural history.
At the lower, eastern portion of the Savanna, near the planned playground area, users will skew towards a
younger-family audience, as the playground will be designed for ages 1-12.
SIGNAGE FORMAT
The format for the signs depends on the final budget and design choices.
Traditional 36 in by 24 inch NPS-style signs are among the most cost-
effective. Integrating the signs into the landscape design pieces such as a well
feature will create a more aesthetically pleasing experience. A kid-friendly,
interactive piece located aside the planned playground area would be
particularly well suited for the site.
A rotating sign such as this one (installed horizontally) may be a good option
for Sign G.
G2, Attachment 1
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Gladstone Savanna
Page 1
FOOTNOTES
i “Groundwater Provinces,” DNR. http://dnr.state.mn.us/groundwater/provinces/index.html Carlton
College Geology 110 Field Trip Notes,
http://www.people.carleton.edu/~cdavidso/Geo110/TaylorsFalls.pdf
ii The land surveyor described this as “Land Hilly Soil with Timber Scattering Bur B & W Oak.” Original
Land Survey Notes, 4th PM - 1831 MN/WI Twp. 029.0N-022.0W” Volume I4165, page 204, 1847.
Accessed at: Bureau of Land Management General Land Office Records.
http://www.glorecords.blm.gov/details/fieldnote/default.aspx?dm_id=232135&s_dm_id=108927&sid
=i2sxrjfw.1nm
iii 1874 Map. 1875 Census.
iv Report of the Railroad and Warehouse Commission of Minnesota, St. Paul, The Pioneer Press Co., 1888,
pages 494 and 495.
v The Saint Paul Globe. April 11, 1903, Page 12.
vi Report of the Railroad and Warehouse Commission of Minnesota, St. Paul, The Pioneer Press Co., 1888,
pages 494 and 495. American Engineer and Railroad Journal January 1893, p. 27.
G2, Attachment 1
Packet Page Number 41 of 107
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Thompson, Director of Public Works
DATE: October 10, 2016
SUBJECT: Approval of Resolution for Receipt of Special Assessment Deferment Paperwork
Relating to City Projects 13-10 (Beebe) and 15-11 (Lakewood/Sterling)
Introduction
The City Council will consider formally accepting and recognizing the receipt of paperwork to
allow for undeveloped property special assessment deferrals, which were previously approved
upon such condition the necessary paperwork be submitted, for the Beebe Road and
Lakewood/Sterling Area improvement projects.
Background / Discussion
Different from past years, Ramsey County is now requesting additional documentation on City
Council approved deferrals that are certified as special assessments. This report and approach
is meant to memorialize previous City Council actions and also acknowledge the receipt and
valid approvals for those that will be granted deferrals.
On March 14, 2016 public hearings were held relating to special assessments as part of City
Project 13-10 and 15-11. Three of the assessment objection requests were granted at that time
for City Project 13-10 (upon the condition the necessary forms and paperwork be submitted to
the City). The necessary paperwork and forms were only returned by one applicant as follows:
1) 2135 Larpenteur Avenue (granted undeveloped property deferral on 8 of 8 units which
equates to $27,600.00)
For City Project 15-11 there were six assessment objection requests that were granted by
council and three returned the necessary forms and paperwork to the City as follows:
1) 610 Crestview Forest Drive (granted undeveloped property deferral on 275 front feet
which equates to a deferral on $18,975.00 of the total)
2) 1285 Sterling Street (granted undeveloped property deferral on 1 of 2 units which
equates to $3,450.00)
3) 1240 Sterling Street (granted undeveloped property deferral on 3 of 4 units, which
equates to $10,350.00)
Budget Impact
If all of the properties granted the undeveloped property deferral do not develop on the land within 8
years that portion of the granted deferral would no longer be owed to the city, which would amount to
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$60,375.00. This reduced revenue is already accounted for in the budget and is offset by the
construction costs which came in much lower than originally anticipated.
Recommendation
It is recommended that the City Council Approve the Resolution for Receipt of Special
Assessment Deferment Paperwork Relating to City Projects 13-10 (Beebe Road) and 15-11
(Lakewood/Sterling).
Attachments
1. Resolution
2. Signed Undeveloped Deferred Assessment Forms (4)
G3
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RESOLUTION FOR RECEIPT OF SPECIAL ASSESSMENT DEFERMENT PAPERWORK
CITY PROJECTS 13-10 (BEEBE RD) and 15-11 (LAKEWOOD/STERLING)
WHEREAS, pursuant to resolutions passed by the City Council on March 14, 2016, the
assessment roll for the Beebe Road Street Improvements, City Project 13-10, and
Lakewood/Sterling Improvements, City Project 15-11 was presented in a Public Hearing format,
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, property owners filed objections to their assessments according to the
requirements of Minnesota Statutes, Chapter 429, and the City Council granted deferral
requests according to the Resolution Adopting the Revised Assessment Rolls for subject
projects on March 28, 2016 with the condition that the necessary be submitted to the City and
approved.
WHEREAS, the necessary paperwork and forms were returned by one property owner
as follows for City Project 13-10:
1) 2135 Larpenteur Avenue (granted undeveloped property deferral on 8 of 8 units which
equates to $27,600.00)
WHEREAS, the necessary paperwork and forms were returned by three property
owners as follows for City Project 15-11:
1) 610 Crestview Forest Drive (granted undeveloped property deferral on 275 front feet
which equates to a deferral on $18,975.00 of the total)
2) 1285 Sterling Street (granted undeveloped property deferral on 1 of 2 units which
equates to $3,450.00)
3) 1240 Sterling Street (granted undeveloped property deferral on 3 of 4 units, which
equates to $10,350.00)
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA that assessment deferrals listed herewith are ratified and
approved based on paperwork that was submitted to the City in accordance with the original
resolution adopted on March 28, 2016. And furthermore the City Engineer and/or City Clerk are
hereby instructed to make the following adjustments to the assessment rolls in accordance to
the original resolutions adopted on March 28, 2016 for City Projects 13-10 and 15-11.
City Project 13-10
1. Parcel 14-29-22-43-0002 – Diane M Mencke, 2135 Larpenteur Avenue East
It is currently proposed that the property be assessed for 8 units at a rate of $3,450.00
per unit. Diane M. Mencke is requesting an undeveloped property deferral.
Staff recommendation is to grant an undeveloped property deferral (8 years) for the
entire property (8 units) upon approval of necessary paperwork. If the property remains
undeveloped during the entire 8 year deferral time period the assessment will be
cancelled. If at any point during the 8 year deferral period the property is developed the
assessment would come due with interest.
City Project 15-11
1. Parcel N.A. – Tom Brudvig, President, Crestview Forest Townhomes Rec. Board, 610
Crestview Forest Drive is located at the southeast corner of Sterling Street and
G3, Attachment 1
Packet Page Number 44 of 107
Crestview Forest Drive. It is currently proposed that the property be assessed for 532.53
feet of assessable footage. Tom Brudvig, on behalf of the Crestview Forest Townhomes
Rec. Board, is objecting to the assessment and is requesting a revision to the method of
assessment and an undeveloped property deferral.
Staff recommendation is to deny the request for revision of assessment as this property
is being assessed per the City’s assessment policy and the assessment does not
exceed the benefit to the property as determined through the special benefit appraisal.
Staff further recommends granting an undeveloped property deferral (8 years) for 275
feet of the 532.53 feet of assessable footage being assessed upon approval of
necessary paperwork. If the undeveloped property adjacent to the 275 feet of deferred
footage lying south of the recreation facility remains undeveloped during the entire 8
year deferral time period the deferred assessment will be cancelled. If at any point
during the 8 year deferral period the property is developed the assessment would come
due with interest.
2. Parcel 24-28-22-12-0006 – Patricia J. Paczkowski, 1240 Sterling Street S. It is currently
proposed that the property be assessed for 4 units at a rate of $3,450 per unit. Patricia
J. Paczhowski is requesting an undeveloped property deferral.
Staff recommendation is to grant an undeveloped property deferral (8 years) for 3 of the
4 assessed units upon approval of necessary paperwork. If the property remains
undeveloped during the entire 8 year deferral time period the assessment will be
cancelled. If at any point during the 8 year deferral period the property is developed the
assessment would come due with interest.
3. Parcel 24-28-22-12-0012 – Beverly J Stielow, 1285 Sterling Street S. It is currently
proposed that the property be assessed for 2 units at a rate of $3,450 per unit. Beverly J
Stielow is requesting an undeveloped property deferral.
Staff recommendation is to grant an undeveloped property deferral (8 years) for 1 of the
2 assessed units upon approval of necessary paperwork. If the property remains
undeveloped during the entire 8 year deferral time period the assessment will be
cancelled. If at any point during the 8 year deferral period the property is developed the
assessment would come due with interest.
G3, Attachment 1
Packet Page Number 45 of 107
City of Map!ewood
Department of Public Worksノ OffiCe of the City Engineer
1902 County Road B East′Maplewood′MN 55109
Phone:651‐249‐2400
Application for Undeveloped Deferred Assessment
Department of Property Taxation, Ramsey County, Minnesota
r, D ia n e lrYl fyl < ll .: ,(g the undersigned, declare under penalties of perjury:
(Print name(s))
That I reside at
That I am the owner of the property located at and described as follows:
PROPERTY ADDRESS:2135 Larpenteur Ave E PIN:142922430002
SECT10N 14 TOWN 29 RANGE 22 Part OfE 1/2 0fSe 1/4 0fSw 1/4 0fSe 1/4 Nly OfFormer M&St P Sub
R/r(subi TO Rds&Esmts)ln sec 14 Tn 29 Rn 22
That my interest in the ownership of the above property is as follows:
1. Sole Ownership (enter yes, if applicable)
2. Joint tenancy, held with ff( / i
3. Other undivided interest
Thattheabovedescribedpropertyiscurrentlyundeveloped,ions
'
I request that payment be delayed for a period of 8 years, with interest, and that such installments be
deferred for the years 2017 to 2024. lf the subject property is not developed within 8 years, from the
date the city counciladopted the special assessments on March 1,4,2OL6, the assessments will be
cancelled. The deferment will be terminated if the property is developed within the 8 year deferral
period and will come due with accrued interest.
Date
Date
Owner
City Clerk Portion l, Karen Haag, Clerk of the City of Maplewood in Ramsey County, State of Minnesota, do hereby
certify the application of .above named, has been duly
reviewed and that in accordance with the minutes of official record in said chambers was duly APPROVED as of
March 28, 2016.
That in accordance with approval granted, the special assessments listed below on the affiants subject property levied
for annual collection in the amounts and for the years shown be so deferred with interest at the annual rate shown
until such time as it is deemed the applicant no longer qualifies or the property loses its eligibility.
Name of Auditors Project Total Years of lnterest
Assessment Number No. Amount Collection Rate
Beebe Rd tmp
Dated
13‐10
20
2017‐2024 3.75%
(Clerk or Authorized Deputy)
G3, Attachment 2
Packet Page Number 46 of 107
City of Maplewo●dDepartment of Pub∥c WOrks/鋪 ce Orthe clty Engineer
1902 County R●ad B E●st,Ma口 :ewood,MN 55109
Phone:651‐249-2400
To: Depa ftment of Property Taxation, Ramsey County, Minnesota
the undersi6ned, declare under penalties of perjury:
Thatl reside at
That I am the owner of the propeny located at a nd described as follows:
PROPERTY ADDRESS:610 CreStView Forest pr P:N:拿 ‡
CRESn/1EW FOREST Lot 1 81k 10
That my interest in the ownership of the ebove property is as follows:
. 1. Sole Ownership (enteryes, ifapplicablel W2 JOint tenancy,held with
3. Other undivided interest (Specify)-
That the above described property is currently undeveloped and I presently have no plan or intentions
to sell, alter, or subdivide the property.
I request that payment be delayed for a period of 8 years, with interest, and that such installments be
deferred forthe years 2017 to 2024. lf the subject property is not developed within 8 years, from the
date the city council adopted the Special assessments on March 14 2016, the assessments will be
cancelled, The deferment will be terminated if the property is dev.eloped within
period and will come due wilh accrued interest. Cfv.ttVt+a
SIgned
Signed
OWner
Crty Clelk portion t, Karen Haa& Clerk ofthe City of Maptewood in Ramsey County, State of Minn€sota, do herebv
certify the application of above named, has been duly
revi€wed and that in a(cordance with the mlnutes ol official record in said chambers was duly APPRoVED as of
March 28, 2016.
That in accordance with ?pp.oval ttanted, the special assessments listed below on lhe affidnts subject property levied
for aonual collection in the arnounts and for the yearS shown be 50 deterred with interett at the annual rate shown
until such time as lt i5 deemed the sppli€ant no longer qualifies or the property lose5 lts elidbiiity-
Name of Auditors
Alselselt- Numbqr
Lakelrood,lsterlinB I mp
Project
No
15‐11
Total
Ariount
Vears of lnterest
Co∥ection Rate
2017‐2024 3.75%
Dated
(Clerk or Authorlzed Deputy)
G3, Attachment 2
Packet Page Number 47 of 107
City of Maplewood
Department of pub:ic Works/OffiCe Of the CLv Engineer
1902 County Road B East,Maplewood′MN 55109
Phone:651‐249…2400
T°:/フ
:i']'11「1よ
′:t':ソ
V Taxati°
l::FTSeyCOunty′
Minnesota
し島「∫ん・こん/痰´′ぜra蒻 //:undersigned, declare under penalties of perjury:
(Print name(s))
That l resi礎 試
That I am the owner of the property located at and described as follows:
PROPERTY ADDRESS: 1285 Sterling St S P:N:242822210012
SEC丁 10N24丁 OWN 28 RANGE 22 ExVV 245.9ft&ex E 30 Ft,That Pt Oftthe E 1/2 0fNe 1/4 0fNw 1/40f
Sec 24 Tn 28 Rn 22 Lying Nly And Wly Of Hwy 494 And Carver Ave And Slv Oftthe Fol Desc L Run From A
Pt Ontthe E L OfSd Ne 1/4 0fNw 1/4 Dist 733.l Ft S Fronl Ne Cor Thereoftto The Ne Cor
That my interest in the ownership of the above prope(y is as follows:
L. Sole Ownership (enter yes, if applicable) / ( t
2. Joint tenancy, held with
3. Other undivided interest (Specify)
That the above described property is currently undeveloped and I presently have no plan or intentions
to sell, alter, or subdivide the property.
I request that payment be delayed for a period of 8 years, with interest, and that such installments be
deferred for the years201-7 to 2024. lf the subject property is not developed within 8 years, from the
date the city council adopted the special assessments on March L4,20L6, the assessments will be
cancelled. The deferment will be terminated if the property is developed within the 8 year deferral
period and willcome due with accrued interest.
r.,aia {^io-/6 -.,,^-
0er(,+ //r'g/dvSigned-1:jii「
1:,ii,':う;ztti;::F∠
二」⊆
|∠
二」
:;ill―
::|: メτ―/′―// :III:|C一
City Clerk Portion l, Karen Haag, Clerk of the City of Maplewood in Ramsey County, State of Minnesota, do hereby
certify the application of above named, has been duly
reviewed and that in accordance with the minutes of official record in said chambers was duly APPROVED as of
March 28, 2016.
That in accordance with approval granted, the special assessments listed below on the affiants subject property levied
for annual collection in the amounts and for the years shown be so deferred with interest at the annual rate shown
until such time as it is deemed the applicant no longer qualifies or the property loses its eligibility.
Name of
Assessment
Auditors
Number
PrOleCt
No.
15‐11
Total
Amount
Vears of
Co∥ection
2017‐2024
interest
Rate
3.75%Lakewood/Sterling lmp
DatedI (Clerk Or Authorized Deputy) |
Application for Undeve:oped Deferred Assessment
G3, Attachment 2
Packet Page Number 48 of 107
C:ty of Maplewood
Department of Pub!ic Works/OffiCe Of the City Engineer
1902 County Road B East′Maplewood,MN 55109
Phone:651‐249-2400
That my lnterestin the ownership ofthe above propertて
lasf:)fy::`1彰 z″τみィトパ′11,ス ト■ /′″こと2cO、ル∫と′1.Sole Ownership{enter yes′if applicable)専
To: Department of Property Taxation, Ramsey County, Minnesota
Rct∞岬峙鉛ことЮι」s KL stned′
dedare under penattes o碓 常7・ 雄%そ
:′ ″ ρ `に ′″ 磁 ″″′″■こ
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(P百 nt name(S))
Tha絆 えsde at_■蟹bLヽ 二菫二目」堕
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夏二_________一 一一一一一一一一一
丁hati ann the owner ofthe property located at and described as fo∥ows:
PROPERTY ADDRESS: 1240 Ster!ing St S P:N:242822120006
SEC丁 10N24丁 OWN 28 RANGE 22 SubiTO St And Esmts Part Nwly Of HwY Of Ne 1/4 0fSec 24丁 n28 Rn
22||2. Joint tenancy, held with
3. Other undivided interest (Specify)
That the above described property is currently undeveloped and I presently have no plan or intentions
to sell, alter, or subdivide the property.
I request that payment be delayed for a period of 8 years, with interest, and that such installments be
deferred for the years 2Ot7 to 2024. lf the subject property is not developed within 8 years, from the
date the city council adopted the special assessments on March t4,2OL6, the assessments will be
cancelled. The deferment will be terminated if the property is developed within the 8 year deferral
period and will come due with accrued interest.
Signed
Date
City Clerk Portion l, Karen Haag, Clerk of the City of Maplewood in Ramsey County, State of Minnesota, do hereby
certify the application of .above named, has been duly
reviewed and that in accordance with the minutes of official record in said chambers was duly APPROVED as of
March 28, 2015.
That in accordance with approval granted, the special assessments listed below on the affiants subject property levied
for annual collection in the amounts and for the years shown be so deferred with interest at the annual rate shown
until such time as it is deemed the applicant no longer qualifies or the property loses its eligibility.
Name of
Assessment
Lakewood/Sterling lmp
Auditors
Number
Project
No
15‐11
Total
Amount
Vears of
Co∥ection
2017‐2024
interest
Rate
3.75%
Dated
(Clerk or Authorized Deputy)
APR 2 7 2016
G3, Attachment 2
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Chris Swanson, Environmental and City Code Specialist
DATE: October 11, 2016
SUBJECT: Approval of the 2017 SCORE Funding Grant Application
Introduction
Attached is the 2017 SCORE Funding Grant Application from the Ramsey County Department
of Public Health. The City of Maplewood has the opportunity to apply for a grant in the amount
of $98,642. SCORE grant funding is awarded on a per capita basis and is intended to help fund
the City’s recycling program. Submittal deadline for the grant application is October 31, 2016,
with grant awards funding the City’s 2017 recycling budget expenses. In 2016, the City’s
SCORE grant was in the amount of $94,844. The 2017 funding will be $98,642; a $3,798
increase from the previous year.
Background
In 1989, the Minnesota Legislature adopted comprehensive waste reduction and recycling
legislation based on the recommendations of the Governor’s Select Committee on Recycling
and the Environment (SCORE). This set of laws is part of Minnesota’s Waste Management Act.
The SCORE legislation has provided counties with a funding source to develop effective solid
waste management programs. Ramsey County in turn offers SCORE grants to cities to
enhance or improve their recycling efforts.
Discussion
Maplewood has historically used SCORE funding to help offset the cost of collecting recyclables
through the City’s recycling contract. SCORE funds can also be used for administration,
promotion activities, organics collection, or to cover the cost of equipment. The 2017 SCORE
application identifies the use of the City’s $98,642 SCORE funds for the collection of
recyclables.
Budget Impact
The 2017 recycling program budget will be subsidized by the Ramsey County SCORE grant for
$98,642 to help fund the collection of recyclables in the City.
Recommendation
Approve the submittal of the 2017 SCORE Funding Grant Application to Ramsey County.
Attachments
1. 2017 SCORE Funding Grant Application
G4
Packet Page Number 50 of 107
2017 SCORE GRANT APPLICATION
DUE: Monday, October 31, 2016 by 4:30 p.m.
Please refer to the 2017 SCORE Grant Guidelines for more information on completing this application.
All items must be submitted for the application to be complete.
CITY/TOWNSHIP: City of Maplewood
CONTACT PERSON: Chris Swanson
ADDRESS: 1902 County Road B East, Maplewood, MN 55109
PHONE: 651-249-2305
FAX: 651-249-2319
EMAIL: Chris.Swanson@MaplewoodMN.gov
SCORE GRANT REQUEST
1. Review Attachment A, a generic version of the 2017 Recycling Performance Work Plan. List ADDITIONAL
strategies that will be used to improve your recycling program. Additional strategies will be incorporated
into the Work Plan as part of the final SCORE Grant Agreement.
Continue to improve and expand the City’s business recycling program.
Continue to work with Ramsey County to expand organics collection opportunities to residents
Promote new medicine collection location to Maplewood and Ramsey County residents
Outreach and education to multi-family owners, managers, and renters on the City’s multi-family
recycling program.
2. Using the table below, list and describe the expenses in each applicable budget category. Proposed
expenses must be eligible for SCORE funding (see the 2017 SCORE Grant Guidelines).
PROPOSED SCORE BUDGET
SCORE EXPENSES ONLY
ADMINISTRATION Total
Describe activities and expenses:
$0.00
PROMOTION ACTIVITIES Total
Describe activities and expenses:
$0.00
EQUIPMENT Total
Describe activities and expenses:
$0.00
COLLECTION OF RECYCLABLES Total
Recycling Contract: The City’s residential recycling contract
with Tennis Sanitation runs from 2014 through 2017. The
first two years of the contract (2014-2015) the cost of
$98,642
G4, Attachment 1
Packet Page Number 51 of 107
recycling per household per month was $2.50. For the last
two years of the contract (2016-2017) the cost of recycling
per household per month has increase to $2.75.
ORGANICS COLLECTION Total
Describe activities and expenses:
$0.00
TOTAL SCORE FUNDING Requested $98,642
3. List any additional expenses the municipality may incur in order to implement the 2017 Recycling
Performance Work Plan:
Work Plan: The City will work with Ramsey County and Tennis Sanitation to complete the 2017
Recycling Performance Work Plan by the end of 2016. Once complete, the City can assess
anticipated expenses for the implementation of the Work Plan.
4. Attach a copy of your 2017 municipal budget for ALL recycling activities, including ALL funding sources. If
your governing body has not adopted the 2017 budget, attach the most current draft. If the budget does not
list ALL expenditures and revenues specific to recycling, add a supplemental table to identify this information.
A final copy of the adopted 2017 budget must be submitted by January 13, 2017.
PUBLIC ENTITIES LAW COMPLIANCE
5. Attach a copy of the disclosure from your hauler(s) OR a copy of the relevant portion of any contracts with
haulers that specifies the facility where collected waste is deposited. A hauler’s generic waste disclosure
form that lists multiple facilities where waste may be delivered is NOT acceptable.
A letter from Republic Services is attached. The letter states that all trash collected from city
facilities and residential properties in Maplewood is disposed of at the Ramsey/Washington
Processing Facility in Newport, MN.
RESOLUTION
6. Attach a resolution from your governing body requesting the 2017 SCORE funding allocation OR a certified
copy of the official proceedings at which the request was approved. 2017 SCORE grant agreements cannot
be issued without this attachment.
______________________________________
NAME OF PERSON AUTHORIZED TO SUBMIT GRANT
______________________________________
SIGNATURE (electronic signature is acceptable)
G4, Attachment 1
Packet Page Number 52 of 107
_______________________________________
TITLE
_______________________________________
DATE
Return the completed grant application and attachments to Terese Bordeau via email or snail mail by:
4:30 p.m. on OCTOBER 31, 2016.
SCORE Program
Saint Paul – Ramsey County Public Health
Environmental Health Division
2785 White Bear Avenue N., Suite 350
Maplewood, MN 55109-1320
terese.bordeau@co.ramsey.mn.us
G4, Attachment 1
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Martin, Economic Development Coordinator
DATE: October 17, 2016
SUBJECT: Approval of a Conditional Use Permit Review, Hill Murray
School, 2625 Larpenteur Avenue
Introduction
The conditional use permit (CUP) for Hill Murray School is due for its annual review.
In 2013, Hill Murray School revised its CUP in order to build a tennis court on its
campus at 2625 Larpenteur Avenue. Since this approval, Hill Murray has also
received two design review approvals for work associated with and near its football
field.
Background
August 24, 1992: Council approved a sign size variance for a 99-square-foot wall
sign for Hill-Murray. At the time the code allowed 24 square feet.
On April 8, 1996, the city council approved a conditional use permit (CUP) for Hill-
Murray to make changes and improvements to their athletic fields. This approval was
subject to ten conditions.
On July 14, 1997, the city council reviewed the CUP for Hill-Murray. At this meeting,
the council changed Condition 8 of the 1996 approval to read as follows: “Applicant
may be required to plant 30 native species of trees for screening between the playing
fields and the homes on Knoll Circle, as may be determined at a future hearing on
the conditional use permit.”
On May 11, 1998, the city council approved a wetland buffer setback variance and a
conditional use permit revision for the Hill-Murray athletic facilities. These requests
were to update and revise the plans that the city had approved for the school’s
athletic facilities in 1996 and in 1997 and were subject to several conditions.
On June 28, 1999, the city council approved the following for Hill-Murray High
School:
1. Revisions to the conditional use permit (CUP). They proposed several
changes to the approved plans for the school. The city code requires a CUP
for schools. This approval was for the school to replace and expand the
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school’s main entry, which they have now completed. The school also
proposed an expanded parking lot on the east side of the school building.
2. The designs for an addition to the main entry of the school. This included the
architectural, site and landscape plans for the project.
On November 13, 2001, the city council approved a CUP revision for the school. This
revision was for plans for an addition on the west side of the school that included a
chapel and a student entrance.
On August 28, 2006, the city council approved a CUP revision and the project plans
for the school. These approvals were so that Hill-Murray could:
1. Put a 31,500-square-foot addition onto the east side of the field house for
additional gym and locker room space.
2. Renovate and remodel the interior of the existing athletics building.
On September 9, 2013, the city council approved a CUP revision for the school to
build a tennis court.
On September 22, 2014 and October 12, 2015, the city council approved the CUP
review and will review again in one year.
On February 23, 2016, the community design review board approved project plans to
reconstruct the school’s existing running track, currently gravel, and football field,
currently grass, on the north side of the school property.
On August 3, 2016, the community design review board approved project plans to
build a new plaza, restroom building and storage building near its football field.
Discussion
Hill Murray School has completed its tennis court project and is still in the middle of
its plaza, restroom and storage building projects near the football field. Staff
recommends reviewing the CUP again in one year to ensure the landscaping
conditions on all mentioned projects are met.
Recommendation
Review the conditional use permit for Hill Murray School again in one year.
Attachments
1. Area Map
2. Location Map
3. City council minutes, September 9, 2013
G5
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Chad Bergo
Proposed Tennis Court Complex - 2626 Larpenteur Avenue
Area Map
Attachment 1
Public SafetyTraining Center
Priory Open Space
Hill Murray School
Packet Page Number 56 of 107
Proposed Tennis Court Complex - 2625 Larpenteur Avenue
Location Map
Attachment 2
Tubman CenterProposedTennis Courts
Priory Open Space
Hill Murray School
Packet Page Number 57 of 107
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, September 9, 2013
Council Chambers, City Hall
Meeting No. 16-13
1. Approval of a Resolution for a Conditional Use Permit Revision and Design
Review for a Tennis Court Addition, Hill Murray School, 2625 Larpenteur
Avenue
a. Planning Commission Report
b. Community Design Review Board Report
c. Approval of a Resolution for a Conditional Use Permit Revision
d. Approval of Design Review
City Planner Martin gave the staff report. Community Design Review Board
Commissioner Shankar gave the CDRB report and answered questions of the council.
Councilmember Koppen moved to:
A. Adopt the attached resolution. This resolution approves revisions for the conditional
use permit for Hill Murray School and tennis facilities at 2625 Larpenteur Avenue
East. The city bases this approval on the findings required by ordinance. Approval
is based on the findings required by the code and subject to the following conditions
(deletions are crossed out and additions are underlined):
1. All construction shall follow the plans date-stamped July 29, 2013 as noted
below:
a. For the athletic fields, follow the plans date-stamped March 6, 1998.
b. For the school and parking lot addition, follow the plans date-stamped May
19, 1999.
c. For the chapel addition, follow the plans date-stamped October 1, 2001.
d. For the field house, follow the plans dated June 28, 2006. These plans shall
meet all the conditions and changes required by the city engineering
department.
The interim director of community development may approve minor changes.
2. The proposed construction for the tennis court complex field house addition must
be substantially started within one year of council approval or the permit revision
shall end. The council may extend this deadline for one year.
3. The city council shall review this permit annually to monitor the traffic and parking
situations related to the use of the athletic fields.
4. Any new lights shall be installed to meet the city code. This requires that they be
screened or aimed so they do not cause any light-glare problems on streets or
residential properties.
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5. Post and maintain signs on the edge of the wetland-protection buffer prohibiting
any building, mowing, cutting, filling or dumping within the buffer. Wetland buffer
signs in the mowed area shall be placed at the edge of the lawn.
6. That portion of the proposed walking/running path that is within 50 feet of the
wetland shall be built with a pervious material.
7. Ensure that all bleachers and dugouts are at least 30 feet from the Sterling Street
and Larpenteur Avenue right-of-ways.
8. The city may require the applicant to plant 30 native species of trees for
screening between the playing fields and the homes on Knoll Circle, as may be
determined at a future hearing on the conditional use permit.
9. The school shall prepare for city approval a turf management plan for the athletic
fields. This plan shall include the mowing, watering and fertilizing practices that
the school will follow in the care of their athletic fields and grounds. The school
shall prepare and follow the plan so the practices will minimize the impact of the
storm water run off on the nearby wetlands.
10. Submit a grading and drainage plan for watershed district approval to provide
sedimentation control at the storm water discharge point before it dumps into the
south wetland area.
B. Approve the project plans date-stamped July 29, 2013, (site plan, landscape plan,
grading and drainage plans and elevations) for the tennis court complex addition at
Hill Murray School at 2625 Larpenteur Avenue. The city bases this approval on the
findings required by the code. The developer or contractor shall do the following:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Complete the following before the city issues a building permit:
a. Have the city engineer approve final construction and engineering plans.
These plans shall include: grading, utility, drainage, erosion control, tree and
sidewalk plans. The plans shall meet all the conditions and changes noted in
Jon Jarosch’s memo dated August 1, 2013 and in Ginny Gaynor’s memo
dated August 6, 2013.
b. Provide the city with a letter of credit or cash escrow for all required exterior
improvements. The amount shall be 150 percent of the cost of the work.
3. Complete the following before occupying the addition:
a. Replace property irons that are removed because of this construction.
b. Restore and sod damaged turf areas.
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c. Complete all landscaping for the addition.
d. Install and maintain all required trees and landscaping (including the
plantings around the pond) and an in-ground sprinkler system for all
landscaped areas (code requirement).
4. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety
or welfare.
b. The above-required letter of credit or cash escrow is held by the city for all
required exterior improvements. The owner or contractor shall complete any
unfinished landscaping by June 1 of the next year if the building is occupied
in the fall or winter, or within six weeks of occupancy if the building is
occupied in the spring or summer.
5. All work shall follow the approved plans. The director of community development
may approve minor changes.
RESOLUTION 13-9-970
CONDITIONAL USE PERMIT REVISION RESOLUTION
WHEREAS, Hill-Murray School requested that the city revise their existing
conditional use permit for a school and athletic facilities.
WHEREAS, this permit applies to the property at 2625 Larpenteur Avenue East.
The legal description is:
Part of the S ½ of the SE ¼ of S 13, T 29N, R22W, Ramsey County, MN (PIN 13-29-22-
43-0002)
WHEREAS, the history of this conditional use permit revision is as follows:
1. On August 20, 2013 the planning commission held a public hearing. The city
staff published a notice in the paper and sent notices to the surrounding
property owners. The planning commission gave persons at the hearing a
chance to speak and present written statements. The commission also
considered reports and recommendations of the city staff. The planning
commission recommended that the city council approve the conditional use
permit.
2. On September 9, 2013, the city council discussed the proposed conditional
use permit revision. They considered reports and recommendations from the
planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-
described conditional use permit revision, because:
1. The use would be located, designed, maintained, constructed and operated
to be in conformity with the City's Comprehensive Plan and this Code.
G5, Attachment 3
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2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer
systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site's natural
and scenic features into the development design.
9. The use would cause no more than minimal adverse environmental effects.
Approval is based on the findings required by the code and subject to the
following conditions (deletions are crossed out and additions are underlined):
1. All construction shall follow the plans date-stamped July 29, 2013 as noted
below:
a. For the athletic fields, follow the plans date-stamped March 6, 1998.
b. For the school and parking lot addition, follow the plans date-stamped
May 19, 1999.
e. For the chapel addition, follow the plans date-stamped October 1, 2001.
f. For the field house, follow the plans dated June 28, 2006. These plans
shall meet all the conditions and changes required by the city engineering
department.
The interim director of community development may approve minor changes.
2. The proposed construction for the tennis court complex field house addition
must be substantially started within one year of council approval or the permit
revision shall end. The council may extend this deadline for one year.
3. The city council shall review this permit annually to monitor the traffic and
G5, Attachment 3
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parking situations related to the use of the athletic fields.
4. Any new lights shall be installed to meet the city code. This requires that they
be screened or aimed so they do not cause any light-glare problems on
streets or residential properties.
5. Post and maintain signs on the edge of the wetland-protection buffer
prohibiting any building, mowing, cutting, filling or dumping within the buffer.
Wetland buffer signs in the mowed area shall be placed at the edge of the
lawn.
6. That portion of the proposed walking/running path that is within 50 feet of the
wetland shall be built with a pervious material.
7. Ensure that all bleachers and dugouts are at least 30 feet from the Sterling
Street and Larpenteur Avenue right-of-ways.
8. The city may require the applicant to plant 30 native species of trees for
screening between the playing fields and the homes on Knoll Circle, as may
be determined at a future hearing on the conditional use permit.
9. The school shall prepare for city approval a turf management plan for the
athletic fields. This plan shall include the mowing, watering and fertilizing
practices that the school will follow in the care of their athletic fields and
grounds. The school shall prepare and follow the plan so the practices will
minimize the impact of the storm water run off on the nearby wetlands.
10. Submit a grading and drainage plan for watershed district approval to provide
sedimentation control at the storm water discharge point before it dumps into
the south wetland area.
The Maplewood City Council approved this resolution on September 9, 2013.
Seconded by Mayor Rossbach Ayes – All
The motion passed.
G5, Attachment 3
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Martin, Economic Development Coordinator
DATE: October 17, 2016
SUBJECT: Approval of a Conditional Use Permit Review, Xcel Substation,
1480 County Road D
Introduction
The conditional use permit (CUP) for the Xcel Energy Substation Facility is due for its
annual review. The CUP allows Xcel Energy to operate and expand the electrical
substation and related electrical system operations on the existing 28-acre site. In
addition, the CUP allows Xcel Energy to operate its wood chip and brush transfer
operation on the property.
Background
February 3, 1972: The city council approved a special use permit (now known as a
conditional use permit) for NSP (now Xcel Energy) to construct an electric substation
for the site on County Road D.
March 10, 2008: The city council approved a conditional use permit for Xcel Energy
to have and expand the electrical substation and related electrical system operations
and a wood chipping and transfer operation on the property at 1480 County Road D.
March 23, 2009 and March 22, 2010: The council reviewed this CUP and agreed to
review it again in one year.
April 25, 2011: The council reviewed this CUP and agreed to review again in six
months to check on the status of ten replacement trees that needed to be planted.
October 21, 2011, October 22, 2012, October 28, 2013, October 27, 2014 and
October 12, 2015: The council reviewed this CUP and agreed to review it again in
one year.
Discussion
The conditions of the CUP require that Xcel Energy prepare an annual report and
submit it to the city regarding the wood chipping and chip removal activities on their
site. Xcel Energy’s Vegetation Management department submitted this report to city
staff on September 26, 2016.
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The following information details the total of brush and wood that were dumped and
transferred through the Kohlman transfer site in 2015. Historical data from 2008,
2009, 2010, 2011, 2012, 2013 and 2014 are also included for reference.
• 2015 – A total of 3,600 yards of wood chips were transferred (processing only
occurred in September of 2015)
• 2014 – A total of 12,150 yards of wood chips were transferred
• 2013 – A total of 15,030 yards of wood chips were transferred
• 2012 – A total of 6,390 yards of wood chips were transferred
• 2011 – A total of 9,760 yards of wood chips were transferred
• 2010 – A total of 6,000 yards of wood chips were transferred
• 2009 – A total of 16,144 yards of wood chips were transferred
• 2008 – A total of 19,650 yards of wood chips were transferred
All other conditions of the CUP are being met.
Budget Impact
None.
Recommendation
Review the conditional use permit for Xcel Energy’s electrical substation and related
electrical system operations in one year.
Attachments
1. Location map
2. Site plan
3. City council minutes, March 10, 2008
G6
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COUNTY ROAD D
§¨¦694
BEAM AVEUV19HAZELWOOD STHAZELWOOD ST£¤61
COUNTY RD D CT
L E G A C Y PKWY
ST JOHN'S BLVD
COUNT Y RO AD D
GERMAIN STCHAMBERLAIN STWO O DLYNN AVECOTTAGE LNLocation Map
1480 County Road D East
Xcel Substation
´Attachment 4
page #2Bike TrailSITE
Packet Page Number 65 of 107
Packet Page Number 66 of 107
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, March 10, 2008
Council Chambers, City Hall
Meeting No. 08-08
J. UNFINISHED BUSINESS
1. Conditional Use Permit – Xcel Energy Electrical Substation (1480 County Road D).
a. Planner, Ken Roberts gave the report and answered questions of the council.
i. Dale Trippler, Planning Commission representative gave a report from the Planning
Commission.
ii. Chris Rogers, Siting and Land Rights Agenda representing Xcel Energy, addressed
the council.
iii. Dennis Phalen, Supervisor of Vegetation Management for Xcel Energy, addressed
and answered questions of the council.
iv. Elizabeth Sletten, 2747 Clarence Street North, Maplewood. Ms. Sletten spoke
regarding her strong disapproval of this project due to alleged health concerns.
Mayor Longrie moved to approve the resolution approving a conditional use permit for Xcel Energy
to have and expand the electrical substation and related electrical system operations and a wood
chipping and transfer operation on their property at 1480 County Road D. The city bases this
approval on the findings required by the ordinance and is subject to the following conditions:
CONDITIONAL USE PERMIT RESOLUTION 08-03-032
WHEREAS, Mr. Chris Rogers, representing Xcel Energy, applied to Maplewood for a conditional use
permit for the expansion of the existing electrical substation and for a wood chipping and transfer
operation at 1480 County Road D.
WHEREAS, this permit applies to the property on the south side of old County Road D and north
and west of new County Road D in Maplewood. The legal description is:
Registered Land Survey 262, Subject to Roads, Tract A (PIN 03-29-22-21-0002)
WHEREAS, the history of this conditional use permit is as follows:
1. On February 2, 1972, the Maplewood City Council approved a special use permit for NSP (Northern
States Power) to construct an electrical substation on the subject property.
2. On February 19, 2008, the planning commission held a public hearing. The city staff published a
notice in the paper and sent notices to the surrounding property owners. The planning commission
gave persons at the hearing a chance to speak and present written statements. The commission
also considered reports and recommendations of the city staff. The planning commission
recommended that the city council approve the conditional use permit.
3. On March 10, 2008, the city council discussed the proposed conditional use permit. They considered
reports and recommendations from the planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described
conditional use permit revision, because:
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1. The use would be located, designed, maintained, constructed and operated to be in conformity with
the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of operation that
would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or
property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not create traffic
congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets, police and fire
protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic features
into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction and activities on the site shall follow the site and project plans dated January 18,
2008 as approved by the city. City staff may approve minor changes to these plans and the city
council must approve major changes to the approved plans. These plans shall include the
planting of at least 10 trees on the southeast corner of the site as shown on submitted planting
plan. Xcel Energy shall replace any of the trees they plant if they are damaged or die.
2. Any fence over six feet tall requires a building permit issued by the city. The city building official
will require the submittal of a structural plan for the proposed fence approved by a registered
engineer with the building permit materials.
3. Xcel Energy must start the installation of the new transformer and associated site work within
one year of council approval or the permit shall become null and void. The council may extend
this deadline for one year.
4. Xcel Energy shall prepare an annual report and submit it to the city about the wood chipping and
chip removal activities on their site. This report shall include documentation about the dates and
amount of materials the contractor removes from the site.
5. The city council shall review this permit in one year.
The Maplewood City Council approved this resolution on March 10, 2008.
Seconded by Councilmember Rossbach. Ayes – All
The motion passed.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Martin, AICP, Economic Development Coordinator
DATE: October 17, 2016
SUBJECT: Approval of a Conditional Use Permit Review, Used-Car Sales at
Maplewood Office Park, 1705 Cope Avenue
Introduction
The conditional use permit (CUP) for used auto sales at 1705 Cope Avenue is up for its annual
review. Dennis Newcomb, of 4 Seasons Auto Sales, sought approval of a conditional use
permit (CUP) to sell used cars out of the rental office in the northerly space of the easterly
building.
Background
April 8, 1976: The city council approved the development plans for the Maplewood Office Park.
June 9, 2014: The city council approved a CUP to allow for used auto sales.
September 14, 2015: The city council reviewed the CUP and agreed to review it again in one
year.
Discussion
When the city council approved the CUP in 2014 it required the following site improvements:
• Remove brush/debris pile along the west side of the property.
• Remove all unapproved signs immediately.
• Install a trash enclosure with a closeable (100 percent opaque) gate.
• Restore existing “Maplewood Office Park” signage to visually presentable condition.
Staff has worked with both the property owner and the applicant, Mr. Newcomb, throughout the
last two years to address these issues. The debris has been cleared and a trash enclosure has
been built. Temporary signs have been an on-going issue – not with Mr. Newcomb but with
other tenants in the office park. The main freestanding sign facing Highway 36 has been
restored but the “Maplewood Office Park” lettering has not been returned.
Overall the site is improved. This fall, staff has been focusing on working with the property
owner to restore the lettering on its main sign facing Highway 36 and to decrease the amount of
temporary signs posted on and near the property.
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Budget Impact
None
Recommendations
Review the conditional use permit for 1705 Cope Avenue again in one year to check in on
progress made regarding the sign issues.
Attachments
1. Location Map
2. June 9, 2014 City Council Minutes
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Seconded by Councilmember Cardinal Ayes – All
The motion passed.
5. Approval of a Conditional Use Permit for Used-Car Sales at the Maplewood
Office Park, 1705 Cope Avenue
City Planner Martin gave the staff report and answered questions of the council.
Planning Commissioner Trippler addressed the council to give the Planning Commission
report. Applicant Dennis Newcomb addressed the council to give additional information
and answer questions of the council.
Councilmember Koppen moved to approve to approve the conditional use permit
resolution to allow a used-car sales business located at 1705 Cope Avenue. Approval is
based on the findings required by ordinance and subject to the following conditions:
1. All construction shall follow the site plan date-stamped April 14, 2014 approved by
the city. Staff may approve minor changes.
2. The proposed use must be substantially started within one year of council approval
or the permit shall become null and void. The council may extend this deadline for
one year after review and good-cause is shown.
3. The city council shall review this permit in one year.
4. The property owner shall prepare the site in the following manner to accommodate
the added attention and traffic to the area (completed no later than 180 days from
approval unless otherwise noted):
• Remove brush/debris pile along the west side of the property.
• Remove all unapproved signs immediately.
• Install a trash enclosure with a closeable (100 percent opaque) gate.
• Restore existing “Maplewood Office Park” signage to visually presentable
condition.
5. New signs, if not in compliance with the comprehensive sign plan, shall be submitted
to the community design review board as an amendment to the current sign plan.
This approval must be obtained prior to the installation of any signs that do not
comply with the current sign criteria.
6. No use of attention-getting advertising devices including, but not limited to: banners,
flags, stingers, streamers or similar (unless they are allowed by the city’s sign
ordinance).
7. A maximum of ten cars for sale at any one time.
8. All vehicles and the site shall always be kept in neat, clean and orderly condition.
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9. The allowed hours of operation shall be as follows: Monday through Friday from 10
a.m. to seven p.m.; Saturdays from 10 a.m. to six p.m. and Sundays closed.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
6. Approval of the Following Requests for a Holiday Station Store, 1285 Cope
Avenue East
a. Approval of a Resolution for a Conditional Use Permit Revision to
Allow a Motor Fuel Station to be Open 24 hours a Day and to Have a
Reduced Proximity to a Residential District
b. Approval of a Resolution for Building and Parking Lot Setback
Variances
c. Approval of Design Plans
City Planner Martin gave the staff report and answered questions of the council.
Planning Commissioner Trippler gave the Planning Commission report. Applicant
Stephen Lins of Linn Companies addressed the council to give additional information
and answer questions of the council. Public Works Director Thompson answered
additional questions of the council.
The following people spoke:
1. Ann Cleland, Maplewood Resident
2. Roger Franz, Maplewood Resident
3. Bob Zick, North St. Paul Resident
Councilmember Cardinal moved to approve:
1. Adopt the resolution approving a conditional use permit revision for a major motor
fuel station to be located at 1285 Cope Avenue. This CUP allows the Holiday Station
Store to be open 24 hours a day and to be constructed closer than 350 feet to a
residential district. Approval is based on the findings required by ordinance and
subject to the following conditions (additions are underlined and deletions are
crossed out):
a. Adherence to the site plan, dated May 27, 1988 date-stamped April 25, 2014,
unless a change is approved by the City's Community Design Review Board
City Council. Staff may approve minor changes.
b. The right-turn lane proposed along English Street shall be subject to the City
Engineer's and MnDOT’s approval.
c. The applicant shall restripe repair any damage to the sidewalk and curbs along
English Street and Cope Avenue, and widen it if necessary, to provide a left-turn
lane for west-bound Highway 36, subject to the MnDOT’s and the City
Engineer's approval.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Martin, Economic Development Coordinator
DATE: October 17, 2016
SUBJECT: Approval of a Conditional Use Permit Review, Conifer Ridge
Apartments, County Road D East, between Hazelwood Street
North and Kennard Street
Introduction
The conditional use permit (CUP) for a planned unit development (PUD) for the
Conifer Ridge Apartments at Legacy Village is due for its annual review. This CUP
allowed the construction of three, three-story 50-unit apartment buildings on the
north end of the Legacy Village development.
Background
July 14, 2003: The city council approved the Legacy Village PUD, comprehensive
plan amendment, tax-abatement plan and preliminary plat for Legacy Village.
September 8, 2003: The city council approved the final plat for Legacy Village.
October 23, 2006: The city council approved a preliminary plat for townhomes on
this site. The plat consisted of 91 lots. The plat was never finalized or recorded.
September 28, 2015: The city council reconsidered its vote from the September 14,
2015 meeting and approved a comprehensive plan amendment from medium density
residential to high density residential.
October 12, 2015: The city council approved a PUD revision, public easement
vacations, a lot division, design review and a development agreement which allowed
the construction of the Conifer Ridge Apartments to proceed.
Discussion
Construction of all three buildings began earlier this summer. Construction will
continue into next year. City inspectors from the city’s building and engineering
departments are on site nearly every day. At this time, there are no major or
outstanding issues related to this project. The city holds a sizable letter of credit to
ensure all conditions of approval are met when the project is close to completion.
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Budget Impact
None.
Recommendation
Review the conditional use permit for the Conifer Ridge Apartments at Legacy
Village again in one year.
Attachments
1. Location map
2. Site plan
3. City council minutes, October 12, 2015
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Hazelwood
Hillside
Beaver Lake
Parkside
Highwood
Gladstone
Battle Creek
Sherwood Glen
Vista Hills
Kohlman Lake
Western Hills
Maplewood Heights
Carver Ridge
Maplewood, City of Maplewood
Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-
cubed, Earthstar Geographics, CNES/Airbus DS, USDA,
USGS, AEX, Getmapping, Aerogrid, IGN, IGP,
swisstopo, and the GIS User Community
Conifer Ridge Apartments
Project Review - Overview Map
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, October 12, 2015
Council Chambers, City Hall
Meeting No. 19-15
A. UNFINISHED BUSINESS
1. Consider Approval of Conifer Ridge Apartments, County Road D East,
between Hazelwood Street North and Kennard Street
a) Planned Unit Development Revision
b) Public Easement Vacations
c) Lot Division
d) Design Review
e) Development Agreement
Economic Development Coordinator Martin gave the staff report and answered
questions of the council.
The following people spoke:
1. Bob Fix, 1600 Legacy Parkway E. #4
2. Les Kotielo, 3003 Hazelwood Street
Councilmember Abrams moved to approve the resolution approving a revision to the
Legacy Village planned unit development as it relates to the previously-approved rental
townhomes and executive-office suites and clubhouse sites. Approval of this revision is
based on the findings required by the ordinance and subject to the following conditions:
1. The development shall follow the plans date-stamped September 8, 2015, except
where the city requires changes. The director of environmental and economic
development may approve minor changes.
2. The proposed construction must be substantially started within one year of council
approval or the permit shall end. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The applicant shall comply with the requirements in the engineer’s report dated -
August 10, 2015 and the environmental report dated September 8, 2015 and
October 5, 2015.
5. Prior to the issuance of a grading permit, the applicant must contribute $20,000 to
the city’s tree preservation fund in order to comply with city ordinance.
6. The following changes are hereby made to the approved PUD conditions:
Apartments:
a. The project will be constructed according to the plans dated September 8, 2015
in all details, except as specifically modified by these conditions;
b. Overstory trees will be planted along Hazelwood Street and Kennard Street at an
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average of 30’-40’ on center;
c. Visitor parking spaces for the rental apartments will be added or modified as
follows:
i. Parking spaces or proof of parking spaces will be added so there is a total
of at least 40 spaces to serve all three buildings.
d. The storage space areas of each building shall be reconfigured to allow as many
units as possible to have at least 120 cubic feet for storage.
e. One studio apartment is allowed in each building with a minimum floor area of
580 square feet.
f. An easement over the power line trail on this parcel will be provided to the city for
access and maintenance.
g. A natural wood chip trail shall be installed based on the plan dated September
23, 2015. This plan shall be revised to include connections to the Lake Links trail
and the sidewalk along Hazelwood Street. This trail shall include benches and is
required to be maintained properly and refreshed with new wood chips by the
end of every June of odd-numbered years.
h. The applicant shall submit plans for an interpretive sign to be reviewed and
approved of by the Maplewood Heritage Preservation Commission. The plans
shall include detailed information on the history of the Hajicek property, proposed
text and graphics, and suggested placement of the sign along the Lake Links
trail. Once the plans are approved by the Heritage Preservation Commission, the
applicant shall construct the sign and install the sign in the approved location.
i. The applicant shall submit plans for a development monument sign that is
consistent in design with the existing monuments signs in Legacy Village.
j. The applicant shall commit to a five-year maintenance plan with the City to
ensure the removal and management of buckthorn on the site.
RESOLUTION 15-8-1262
Conditional Use Permit Revision Resolution
for a Planned Unit Development
WHEREAS, Peter Stalland of Conifer Ridge Apartments, LLC applied for a
conditional use permit to revise the Legacy Village planned unit development by
eliminating the use of a 1.5 -acre commercial building site and 11-acre townhomes
development and propose instead an apartment complex.
WHEREAS, this permit applies to the 12.5-acre site in Legacy Village lying south
of County Road D East between Hazelwood Street and Kennard Street. The legal
description is:
Lot 1 Block 1, Legacy Village of Maplewood
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WHEREAS, the history of this conditional use permit is as follows:
1. On August 18, 2015, the planning commission held a public hearing. The city
staff published a hearing notice in the Maplewood Review and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve the land use plan
change.
2. On October 12, 2015 the city council discussed the conditional use permit
revision. They considered reports and recommendations from the planning
commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described conditional use permit revision because:
1. The use would be located, designed, maintained, constructed and operated to be
in conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,
smoke, dust, odor, fumes, water or air pollution, drainage, water run-off,
vibration, general unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. The development shall follow the plans date-stamped September 8, 2015, except
where the city requires changes. The director of environmental and economic
development may approve minor changes.
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2. The proposed construction must be substantially started within one year of council
approval or the permit shall end. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The applicant shall comply with the requirements in the engineer’s report dated June
1, 2006 August 10, 2015 and the environmental report dated September 8, 2015 and
October 5, 2015.
5. Prior to the issuance of a grading permit, the applicant must contribute $20,000 to
the city’s tree preservation fund in order to comply with city ordinance.
6. The following changes are hereby made to the approved PUD conditions:
Apartments:
a. The project will be constructed according to the plans dated September 8, 2015
in all details, except as specifically modified by these conditions;
b. The storage space areas of each building shall be reconfigured to allow as many
units as possible to have at least 120 cubic feet for storage.
c. One studio apartment is allowed in each building with a minimum floor area of
580 square feet.
d. An easement over the power line trail on this parcel will be provided to the city for
access and maintenance.
e. A natural wood chip trail shall be installed based on the plan dated September
23, 2015. This plan shall be revised to include connections to the Lake Links trail
and the sidewalk along Hazelwood Street. This trail shall include benches and is
required to be maintained properly and refreshed with new wood chips by every
June of odd-numbered years.
f. The applicant shall submit plans for an interpretive sign to be reviewed and
approved of by the Maplewood Heritage Preservation Commission. The plans
shall include detailed information on the history of the Hajicek property, proposed
text and graphics, and suggested placement of the sign along the Lake Links
trail. Once the plans are approved by the Heritage Preservation Commission, the
applicant shall construct the sign and install the sign in the approved location.
g. The applicant shall submit plans for a development monument sign that is
consistent in design with the existing monuments signs in Legacy Village.
h. The applicant shall commit to a five-year maintenance plan with the City to
ensure the removal and management of buckthorn on the site.
Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council
Members Abrams,
Juenemann and Koppen
Nays – Councilmember Cardinal
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The motion passed.
Councilmember Abrams moved to approve the resolution vacating two storm sewer
easements on this site, since:
1. The easements would serve no public purpose after the applicant redevelops the
property into Conifer Ridge.
This vacation is conditioned upon the following:
1. Provide the city with legal descriptions of the easement areas to be vacated and for
the new areas to be dedicated for storm sewer purposes.
2. The applicant meets all and any conditions within Jon Jarosch’s August 10, 2015
report.
RESOLUTION 15-8-1263
Public Easement Vacations Resolution
WHEREAS, Peter Stalland of Conifer Ridge Apartments, LLC applied for the
vacation of two existing storm sewer easements.
WHEREAS, this request applies to the 12.5-acre site in Legacy Village lying
south of County Road D East between Hazelwood Street and Kennard Street. The legal
description is:
Lot 1 Block 1, Legacy Village of Maplewood
WHEREAS, the history of this vacation is as follows:
1. On August 18, 2015, the planning commission held a public hearing. The city staff
published a hearing notice in the Maplewood Review and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approved the land use plan change.
2. On October 12, 2015 the city council discussed the public easement vacations.
They considered reports and recommendations from the planning commission and
city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-
described vacations for the following reasons:
1. The easements would serve no public purpose after the applicant redevelops the
property into Conifer Ridge.
This vacation is subject to:
1. Provide the city with legal descriptions of the easement areas to be vacated and for
the new areas to be dedicated for storm sewer purposes.
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2. The applicant meets all and any conditions within Jon Jarosch’s August 10, 2015
report.
Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council
Members Abrams,
Juenemann and Koppen
Nays – Councilmember Cardinal
The motion passed.
Councilmember Juenemann moved to approve the lot division for Conifer Ridge, subject
to the following conditions:
1. The applicant shall comply with the requirements in the city’s engineering report
dated August 10, 2015.
2. The applicant shall sign a developer’s agreement with the city engineer before the
issuance of a grading permit.
3. The applicant shall dedicate any easements and provide any written agreements that
the city engineer may require as part of this lot division.
4. The applicant shall pay the city escrow for any documents, easements and
agreements that the city engineer may require.
5. A cross access easement agreement shall be submitted to city staff covering the two
parcels accessed from Hazelwood Street.
Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council
Members Abrams,
Juenemann and Koppen
Nays – Councilmember Cardinal
The motion passed.
Councilmember Juenemann moved to approve the plans date-stamped September 8,
2015, for the Conifer Ridge apartment development. Approval is subject to the
developer complying with the following conditions:
1. Obtain city council approval of a comprehensive land use plan amendment from
MDR (medium density residential) to HDR (high density residential) to build
apartments on this site.
2. Obtain city council approval of a revision to the previously-approved planned unit
development for this project.
3. Obtain city council approval of the lot division for this project.
4. All requirements of the fire marshal and building official must be met.
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5. The applicant shall obtain all required permits from the Ramsey-Washington Metro
Watershed District.
6. All driveways and parking lots shall have continuous concrete curbing.
7. All requirements of the city engineer, or his consultants working for the city, shall be
met regarding grading, drainage, erosion control, utilities and the dedication of any
easements found to be needed. All conditions of the Maplewood engineering report
dated August 10, 2015 must be complied with.
8. Repeat this review in two years if the city has not issued a building permit for this
project by that time.
9. Any identification or monument signs for the project must meet the requirements of
the city sign ordinance and the PUD approval. Identification or monument signs shall
be designed to be consistent with similar signs existing in Legacy Village.
10. The setbacks are approved as proposed.
11. The applicant shall:
a. Install reflectorized stop signs at all driveway connections to Hazelwood Street
and Kennard Street.
b. Install and maintain an in-ground lawn irrigation system for all landscaped areas.
c. Install all required trails, sidewalks and carriage walks.
d. Install any traffic signage within the site that may be required by staff.
e. Provide a revised landscaping plan for staff approval which includes the required
overstory trees along Hazelwood Street and Kennard Street and detailing how
screening requirements are being met for the parking lots facing residential
areas. The landscape plan shall also incorporate native plantings, subject to the
approval of the city’s naturalist.
f. Provide revised building elevations for staff approval incorporating design
elements at the foundation and first floor level of brick or stone into the buildings
and adding architectural features to the gable areas of the buildings.
g. Provide a screening plan to staff for approval for any visible utility meters on the
outside of the building.
h. Provide a detailed soils analysis to the building official and city engineer prior to
applying for building permits to ensure that there is proper soil stability for
construction.
i. The applicant will provide two additional quotes for buckthorn removal to be done
by a licensed contractor with a licensed herbicide applicator. If chemicals are
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used it should be done by a licensed herbicide applicator through the Department
of Agriculture.
12. The applicant shall ensure that site lights do not exceed a .4-foot-candle spillover at
all property lines.
13. Prior to the issuance of a building permit, the applicant shall provide the city with
cash escrow or an irrevocable letter of credit for the exterior landscaping and site
improvements. Staff shall determine the dollar amount of the escrow.
14. All work shall follow the approved plans. The director of environmental and
economic development may approve minor changes.
15. The applicant shall work with staff to maximize the amount of additional parking to be
shown on the site plan.
Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council
Members Abrams,
Juenemann and Koppen
Nays – Councilmember Cardinal
The motion passed.
Councilmember Juenemann moved to approve the terms of the Development
Agreement with Peter Stalland of Conifer Ridge Apartments LLC for development of
LEGACY VILLAGE, LOT 1, BLOCK 1, Parcel ID 03-29-22-12-0025, and authorize the
Mayor and City Manager to execute the agreement signifying City Council approval. The
City Attorney is authorized to approve the final format of the agreement and also
approve minor modifications to the agreement.
Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council
Members Abrams,
Juenemann and Koppen
Nays – Councilmember Cardinal
The motion passed.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: George Fairbanks, Communication Manager
DATE: October 24, 2016
SUBJECT: Approval to Enter into Agreement with North Suburban Access Corporation for
Video Production Services
Introduction
The City of Maplewood has received video production services from Ramsey/Washington Suburban
Cable Commission (RWSCC) in previous years. As the City is no longer a member of RWSCC, we now
need to look elsewhere to supplement our video production needs for special events and monthly
programs.
Background
As stated above, the City of Maplewood is no longer a member of RWSCC and has previously worked
with North Suburban Access Corporation (NSAC) on various projects throughout 2016 and has been
satisfied with their production content.
The City received multiple quotes for this service and NSAC provided the City the most flexibility, for
both on-location and video shoots, without burdening the City with major capital expenditures.
Budget Impact
The estimated monthly service fee ranges from $700 to $1,200 based on what type of program we
shoot that month (single camera on-location or studio). The amount is in the budget and will be paid for
by PEG fees via the Cable Fund.
Recommendation
Staff recommends that the Council give the approval to enter into an agreement with the North
Suburban Access Corporation to provide video services to the City of Maplewood.
Attachments
1. Bids from North Suburban Access Corporation
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Field Work
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Studio Work
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Thompson, Director of Public Works
DATE: October 7, 2016
SUBJECT: Consider Approval of Authorizing Design Services for Sterling Bridge
Replacement over Fish Creek, City Project 16-25
Introduction
The City Council will consider authorizing to proceed with design services for the replacement of
the wood pile bridge located on Sterling Street over Fish Creek.
Background
The City of Maplewood is responsible for five bridges located throughout the City. Four of the
five bridges are in relatively good condition. However, the sufficiency rating of the Sterling
Street Bridge over Fish Creek, built in 1942, continues to trend downward. Last year’s
inspection report had a sufficiency rating of 46.7 out of 100 indicating that it is on the verge of no
longer being deemed adequate per the FHWA Deficiency Status rating. A bridge inspection is
planned for November 1, 2016 and results will likely determine the bridge to be deficient.
The 2015 bridge inspection report noted seepage through the timber deck that has an asphalt
overlay. The timber girders contain some decay with splitting, cracking, and checking. The
timber abutments have decay with splitting, cracking, and crushing. There is also major erosion
at the southeast pier column and at northwest corner. The bridge also has load rating postings
that limit the weight of vehicles travelling through this main corridor connecting Maplewood to
Bailey Road and the interstate system.
The City is planning to leverage State Bridge Bond Funds (SBBF) to cover 100% of the
construction cost. In 2014 the Legislature authorized design costs to be covered under the
SBBF program as well as construction costs, however, future bonding bills could be different. In
order to qualify for SBBF the City needs to have a fully approved state aid plan set. This project
would then be placed in the queue to receive SBBF once they become available.
Discussion
The capital improvement plan estimates this project at a total cost of $1.4 million of which
$1,185,000 is estimated for construction and the remained, $215,000 for design and inspection
costs. The replacement is scheduled for 2019, however, plan completion is needed prior to
2019 in order to qualify for SBBF.
A request for proposals was solicited from the City’s three engineering consultant firms that
have expertise in bridge design. All three responded with proposals describing project
understanding, design team, design approach, estimated costs, and value added to the project.
Through this process it was determined a significant reduction in design cost could be realized
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($30,000 to $50,000) by utilizing a box culvert as an acceptable alternative, instead of a
replacement in-kind bridge. This would also save the City maintenance costs in the long term
by eliminating the need for maintenance of the bridge deck and expansion joints while providing
a joint free road surface. Also, the inspection frequency would be reduced saving on
operational costs. The City agreed with this approach and had the firms all re-submit estimated
costs based on this assumption.
Bolton and Menk, Inc. was selected from the three firms based on scoring of the five categories
(of which one was estimated cost) by the Public Works Director and City Engineer. The costs
proposed by the three firms were $65,253 (Bolton and Menk, Inc.) and $61,350 and $72,970 for
the others.
Budget Impact
This approval would authorize the City and Bolton and Menk, Inc. to move forward with the design
and allocate $65,253 for Bolton and Menk, Inc. to complete the design and acquire the necessary
approvals needed to get this project in the queue for SBBF. The identified source for this amount
would be through Municipal State Aid funds. The costs associated with design and state aid
approval could be recovered if the legislature approves a SBBF program that allow for recovering of
design costs similar to years program. However, that is not yet determined.
The Finance Director has reviewed this report.
Recommendation
It is recommended that the City Council authorize design services for the replacement of the
timber bridge located on Sterling Street over Fish Creek, and further authorize the Mayor and
City Manager to sign the attached work order with Bolton and Menk, Inc. in order to proceed.
Attachments
1. Proposed Work Order for Design Services
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WORK ORDER NO. 17
STERLING STREET BRIDGE REPLACEMENT
CITY PROJECT NO. 16-25
CITY OF MAPLEWOOD
and
BOLTON & MENK, INC.
Work Order No. 17, made this _____ day of __________, 2016, by and between the CITY OF
MAPLEWOOD, 1830 East County Road B, Maplewood, Minnesota 55109 (“CLIENT”) and
BOLTON & MENK, INC., 2035 County Road D East, Suite B, Maplewood, Minnesota 55109
(“CONSULTANT”) is an addendum to the original Master Agreement between the City and
Bolton & Menk, Inc. dated May 21, 2012 (“Master Agreement”). All provisions of the Master
Agreement shall apply to this Work Order except and unless specifically modified herein.
SECTION I – SCOPE OF WORK
CLIENT owns and maintains Bridge 92252 located on Sterling Street. Bridge 92252 is an
existing timber bridge which is approaching qualification requirements for state bridge bonding
funds. CLIENT wishes to have prepared design plans and specifications so that it’s able to
accept state money for construction costs should the funding become available.
CONSULTANT agrees to perform Engineering design services for the Sterling Street Bridge
Replacement on behalf of CLIENT. These services include the following tasks which are
detailed on the attached proposal:
● Task 1 – Bridge Survey and Topography
● Task 2 – Hydrology, Hydraulics and Permitting
● Task 3 – Preliminary Bridge and Roadway Design
● Task 4 – Final Bridge and Roadway Design
SECTION II - SCHEDULE
It is anticipated Work by CONSULTANT will begin in October 2016 and will be substantially
completed in March 2017.
SECTION III - COMPENSATION FOR SERVICES
Compensation for these engineering services shall be on an hourly basis in accordance with the
2016 Schedule of Fees, or such Schedule as may be subsequently revised and accepted, in
writing, by C LIENT in accordance with Section III.A.2 of Master Agreement.
Estimated budget for the Work shall be as shown on the fee table attached to this document.
Estimated total cost for the Work is $65,253.
City of Maplewood
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SECTION IV - SIGNATURES
THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises,
terms, conditions or obligation referring to the subject matter other than contained herein. This
Work Order may only be amended, supplemented, modified or canceled by a duly executed
written instrument signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their
behalf.
CLIENT: City of Maplewood CONSULTANT: Bolton & Menk, Inc.
Melinda Coleman Mark D. Kasma, P.E.
City Manager Maplewood Office Manager
CLIENT: City of Maplewood
Nora Slawik
Mayor
CLIENT: City of Maplewood
Michael Thompson, P.E.
Director of Public Works
City of Maplewood
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Martin, Economic Development Coordinator
DATE: October 17, 2016
SUBJECT: Consider approval of the 3M Company Environmental
Assessment Worksheet—Finding of No Negative
Environmental Impact for a Proposed Parking Ramp Project at
3M Center
Introduction
The firm of TKDA, representing 3M Company, is requesting that the city council
conclude that there is no need for the applicant to conduct an environmental impact
statement for its proposed parking ramp construction project. The attached
memorandum by TKDA and the “Record of Decision, Findings of
Fact and Conclusions Report” has determined that the proposed 3M Parking Ramp
project does not have the potential for significant environmental effects. Please refer
to the attached memorandum from Sherri Buss, of TKDA, the Record of
Decision, Findings of Fact and Conclusions Report and the resolution.
Requested Action
The city council is requested to adopt the attached resolution which states the city of
Maplewood has deemed through the environmental assessment worksheet (EAW)
process there is no need for 3M to conduct an environmental impact statement for its
proposed parking ramp construction project and that no reviewing agency required
any additional environmental review.
Background
On June 27, 2016, the City Council approved a resolution that authorized the City to
act as the Responsible Government Unit for the 3M Parking Ramp EAW.
On August 8, 2016, the City Council authorized the publication of the EAW, and the
required notice of availability in the Minnesota Environmental Quality Board (EQB)
Monitor.
Budget Impact
None
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Recommendation
Adopt the resolution approving the Findings of Fact, Conclusions and Record of
Decision for the 3M Company Parking Ramp Environmental Assessment Worksheet.
This approval makes the determination that there is no significant environmental
impact and no need for 3M Company to conduct an environmental impact statement
for this building construction project.
Attachments
1. Memorandum from Sherri Buss of TKDA dated October 13, 2016
2. Record of Decision, Findings of Fact and Conclusions Report
3. Resolution Approving the Record of Decision, Findings of Fact and Conclusions
Report
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Memorandum
To: Maplewood City Council Reference: EAW for proposed 3M B229
Parking Ramp Replacement --
Copies To: Michael Martin, Economic
Development Coordinator
Record of Decision and Findings
of Fact
Mary Lenzmeier-Carlson –
3M Company
Project No.: 13317.187
From: Sherri Buss, RLA AICP,
TKDA
Routing: Brian Fitzgerald, AIA, Project
Manager
Date: October 13, 2016 Bradley Jones, PE, Civil Engineer
TKDA
Background
3M Company is planning to demolish its existing B229 Parking Ramp and design and construct
a new four-level parking ramp in the same location as the existing ramp. The new ramp will
accommodate approximately 1,866 stalls.
3M and its consultant, TKDA, completed the Environmental Assessment Worksheet (EAW) for
the parking ramp project. The City of Maplewood has served as the Responsible Governmental
Unit (RGU) for the EAW. The City Council authorized publication of the draft EAW in February
for review by agencies and the public. The 30-day comment period began on August 22 and
ended on September 21. The City received 4 comments from reviewing agencies on the EAW.
TKDA worked with 3M to develop responses to the comments. None of the comments identified
significant potential impacts that would require revisions of the EAW or completion of an
Environmental Impact Statement. The comments and responses are included in the Record of
Decision.
The EAW document and required review by agencies and the public are now complete.
RECORD OF DECISION, FINDINGS OF FACT, AND NEXT STEPS
The EAW serves as a “scoping” document, to determine if the project has the potential to create
significant environmental effects that would require the City and proposer to complete an
Environmental Impact Statement (EIS). Minnesota Rules, Chapter 4410.1700 include the
criteria for determining whether the proposed project has the potential for significant
environmental effects, including the following:
• The type, extent, and reversibility of environmental effects;
• The cumulative potential effects of related or anticipated future projects;
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• The extent to which the environmental effects are subject to mitigation by ongoing public
regulatory authority; and
• The extent to which environmental effects can be anticipated and controlled as a result
of other available environmental studies.
The Record of Decision attached summarizes the potential environmental effects of the building
project based on the EAW analyses and comments received. The potential effects of this
project are not significant, and can be mitigated by avoiding, minimizing or mitigating for the
effects—for example, through the use of best management practices that will minimize or
mitigate for potential stormwater impacts. 3M will need to obtain a variety of state and local
permits, and the permits will require that the potential environmental effects be avoided or
mitigated. The EAW analysis also determined that there are no potential cumulative effects
from this project and other related projects in the area. No additional studies were requested by
those who commented on the proposed project.
The Record of Decision concludes that based on the criteria in Minnesota Rules, the 3M B229
Parking Ramp Replacement project does not have the potential for significant environmental
effects. The Council may therefore declare a negative need for an Environmental Impact
Statement. A proposed resolution approving the Record of Decision and negative need for an
EIS is attached.
If the Council approves the Record of Decision, the environmental review process will be
complete, and the project can move forward. The Record of Decision will be provided to all of
the agencies and organizations on the EQB’s distribution list and to all of those who commented
on the EAW. The City’s decision will also be published in the EQB Monitor. Next steps will
include obtaining the required permits for the project, listed on page 10 of the Record of
Decision. 3M expects demolition of the existing ramp to begin in November or December, 2016,
with construction of the new ramp to follow.
REQUESTED ACTION
3M requests that the City Council approve the attached resolution approving the Findings of
Fact, Conclusions and Record of Decision for the 3M B229 Parking Ramp Replacement EAW.
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CITY OF MAPLEWOOD
Ramsey County, Minnesota
RECORD OF DECISION
FINDINGS OF FACT, CONCLUSIONS, AND CITY COUNCIL RESOLUTION
NO. __-__
DATE: October 24, 2016
PROJECT: 3M B229 Parking Ramp Project EAW
RE: Determination of Need for an Environmental Impact Statement
(EIS)
LOCATION: 3M Company Campus
Between 8th and 12th Streets on 3M Road
FINDINGS OF FACT
1. Pursuant to Minnesota Rules 4410.4300, subpart 14(B) that determines the
thresholds for Mandatory EAW’s, the City of Maplewood, Ramsey County,
Minnesota, acting as the Responsible Governmental Unit (RGU), prepared the
mandatory Environmental Assessment Workshop (EAW) for the proposed 3M
B229 Parking Ramp Project.
2. The EAW is incorporated by reference in this Record of Decision.
3. As indicated in the EAW, 3M is proposing to build the new B229 Parking Ramp
on its Maplewood Campus. The project will include demolition of an existing
aging parking ramp and construction of the new B229 ramp. The new ramp will
include 4 levels of parking and approximately 1,866 stalls. The project will also
include development of an adjacent surface parking lot.
4. On August 8, 2016, the Maplewood City Council authorized the publication of the
EAW, and the required notice of availability in the Minnesota Environmental
Quality Board (EQB) Monitor.
5. A press release announcing the availability of the EAW for public review and
comment, including a brief description of the project, was sent to the Maplewood
Review on August 16, 2016.
6. The EAW was filed with the Minnesota EQB and notice for its availability for
public review and comment was published in the EQB Monitor on August 22,
2016. A copy of the EAW was sent to all persons on the EQB Distribution List,
the Maplewood Library, and posted on the City’s website.
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7. The 30-day public review and comment period began on August 22, 2016 and
ended on September 21, 2016.
8. During the 30-day public review and comment period, the City of Maplewood
received four (4) written comments on the EAW. Comments were received from:
• Minnesota Department of Transportation
• Metropolitan Council of the Twin Cities
• Minnesota Pollution Control Agency
• Minnesota Historical Society – Historic Preservation Office (SHPO)
The written comments received are presented below with a City of Maplewood
response following each comment.
a. Minnesota Department of Transportation, Michael J. Corbett, PE,
September 15, 2016
Comment: The frontage road on the south side of the property is MnDOT
R/W. The parking ramp Site Plan shows a removal of an access point to the
frontage road. This work will require coordination with the MnDOT Permits
Office. For questions regarding this comment please contact Matt Aguirre in
MnDOT’s Right-of-Way section.
Response: 3M will coordinate the removal of the access point with MnDOT.
Comment: An access permit and a detailed plan set are required. In addition,
any use of or work within or affecting MnDOT right-of-way requires a permit.
Response: 3M will submit the required plan set and apply for the required
permits.
b. Metropolitan Council, LisaBeth Barajas, Manager, Local Planning
Assistance, September 19, 2016
Comment: The Metropolitan Council received the EAW for the 3M B229
Parking Ramp Project in the City of Maplewood on August 17, 2016. The
staff review finds that the EAW is complete and accurate with respect to
regional concerns and raises no major issues of consistency with Council
policies. An EIS is not necessary for regional purposes.
Response: Thank you for your comment.
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c. Minnesota Pollution Control Agency, Karen Kromar, Planner Principal,
Environmental Review Unit, September 20, 2016
Comment: Water Resources (Item 11). Please note that the Battle Creek
Lake impairment will dictate additional increased stormwater treatment during
construction and require additional increased permanent treatment post-
construction. These requirements will be included in the National Pollutant
Discharge Elimination System/State Disposal System (NPDES/SDS)
Construction Stormwater Permit. The Project proposer should determine that
compliance with these increased stormwater water quality treatments can be
achieved on the Project site or elsewhere. Information regarding the MPCA’s
Construction Stormwater Project can be found on the MPCA’s website.
Response: 3M will work with the City of Maplewood and Ramsey
Washington Metro Watershed District (RWMWD) regarding stormwater
management and permitting for this project, and will obtain all required
permits. As noted in Item 11 of the EAW, the project will develop a Storm
Water Pollution Prevention Plan (SWPPP) in accord with the requirements of
the NPDES/SDS Construction Stormwater General Permit and RWMWD
permit.
Comment: Contamination/Hazardous Materials/Waste (Item 12). Please note
that demolition activities must comply with state and federal regulations that
require inspection of the structure for hazardous materials such as asbestos,
lead-based paint, light ballasts, thermostats, stored chemicals, ozone depleting
chemicals, etc. Regulated asbestos-containing materials (RACM) must be
abated prior to demolition activities. A “Notification of Asbestos Related
Work” must be submitted to the Minnesota Department of Health by a
licensed asbestos inspector 10 working days prior to conducting abatement
activities, if abatement of 160 square feet, 260 linear feet, or 35 cubic feet of
RACM is required. A “Notification of Intent to Perform a Demolition” must
be submitted to the MPCA 10 working days prior to the start of demolition.
Flaking lead-based paint present on the structure must be encapsulated or
removed and property disposed of off-site at the appropriate disposal facility
prior to demolition activities. Any lead-based paint chips present on the
ground following demolition must be removed and property disposed of off-
site at the appropriate disposal facility. The project proposer should also
consider recycling as much of the building materials as possible to reduce the
volume of material disposed of in the landfill.
The EAW outlines a response plan if asbestos is discovered during
construction activities. This is an appropriate response only if asbestos is
discovered during demolition in an area that wasn’t previously available for
the inspector to see initially.
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Response: 3M will complete the required inspection for hazardous materials,
abate any materials identified to meet state and federal regulations, and file
the required notifications identified in the comment for materials identified in
the inspection. 3M will dispose of any lead-based paint identified on the
structure as required prior to demolition. 3M will recycle the building
materials from demolition of the existing ramp to the degree feasible.
d. Minnesota Historical Society – Historic Preservation Office (SHPO),
Sarah J. Beimers, Manager, Governmental Programs and Compliance,
September 22, 2016
Comment: Based on our review of the project information, we conclude that
there are no properties listed in the National or State Registers of Historic
Places, and no known or suspected archaeological properties in the area that
will be affected by this project. Please note that this comment letter does not
address the requirements of Section 106 of the National Historic Preservation
Act of 1966 and 36CFR800, Procedures of the Advisory Council on Historic
Preservation for the protection of historic properties. If this project is
considered for federal assistance, or requires a federal permit or license, it
should be submitted to our office by the responsible federal agency.
Response: Thank you for your comment. There will be no federal assistance,
federal permit or license for this project.
9. Based on the information contained in the EAW and provided in meetings,
written comments received, and in the responses to those comments, the City of
Maplewood has considered that the following are potential environmental effects
associated with the proposed project. The EAW includes the mitigation items
identified below each issue in order to avoid, minimize or mitigate the potential
effects.
a. Water Resources
Stormwater (Item 11ii of the EAW)
The project site discharges stormwater to Battle Creek and Battle Creek Lake,
an impaired water. The stormwater runoff from the site after construction of
the new parking ramp is expected to be similar to the quality of runoff in the
existing condition. The project will need to meet current stormwater volume
reduction standards, and therefore peak runoff will be reduced from current
conditions using appropriate best management practices.
Mitigation
3M will complete a Storm Water Pollution Prevention Plan (SWPPP) in
accord with the NPDES Construction Permit/SDS and Ramsey Washington
Metro Watershed District Permit. The project will obtain all necessary
permits and implement the required best management practices to manage the
quality and quantity of stormwater runoff.
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b. Contamination/Hazardous Materials/Wastes
Item 12 of the EAW)
Demolition of the existing parking ramp will generate solid waste, mainly
consisting of concrete and reinforced steel. Hazardous materials such as
asbestos and lead-based paint may be identified in the existing ramp prior to
or during demolition.
Mitigation:
3M will recycle solid wastes generated during the demolition of the existing
ramp to the degree feasible. 3M will also complete the required inspections
for hazardous materials, abate any materials identified to meet state and
federal regulations, and file the required Health Department notifications for
materials identified in the inspection.
c. Fish, Wildlife, Plant Communities and Ecologically Sensitive Resources
Item 13 of the EAW)
The DNR’s Natural Heritage Review identified two rare animal species that
have the potential to be within the project area—Blandings Turtles
(Emydoidea blandingii) and the Northern Long-Eared Bat (Myotis
septentrionalis).
Mitigation
3M will provide the DNR’s information about Blanding’s Turtle identification
to contractors working on the site. Since the site does not include Blanding’s
Turtle habitat, the DNR’s other guidance to minimize impacts to turtles does
not apply on this site. No tree removal will occur with this project, so the
project will avoid potential impacts to the Northern Long-Eared bat.
d. Dust and Noise During Construction
(Items 16c and 17 of the EAW)
Dust and noise impacts may occur during project construction.
Mitigation
3M will mitigate for dust impacts by: minimizing the period and extent of
areas being exposed or graded, and spraying the construction site and material
stockpiles if needed to control dust. 3M will conform to the City’s hours
when construction is permitted to avoid noise impacts. The dust and noise
impacts will be temporary while construction is occurring.
e. Transportation
(Item 19 of the EAW)
The proposed project is likely to increase traffic during peak hours on 8th
Street by approximately 2,200 vehicle trips per day and by 298 vehicle trips
during the a.m. peak hour and 258 vehicle trips during the p.m. peak hour.
The increase in trips will result from a revision of traffic patterns within the
campus rather than new trips to and from the 3M Campus. All local
intersections will continue to operate at acceptable levels after development of
the parking ramp.
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Mitigation
3M completed a multimodal transportation plan for its campus in 2015, and is
working to improve vehicular, bicycle, and pedestrian transportation within
the campus. The proposed revisions to 8th Street that will be implemented
concurrently with the parking ramp development will reduce the number of
vehicle lanes, improve intersection geometry, and add to the bicycle and trail
network. 3M also encourages and facilitates groups that reduce single-
occupancy vehicle travel and utilizes a campus shuttle to reduce driving
between buildings.
10. The following permits and approvals will be required for the project:
Unit of Government Type of Permit Status__________
Minnesota Pollution Control NPDES Construction To be applied for
Agency Stormwater Permit;
Section 401 Water Quality To be applied for
Certification (if needed)
Notification of Intent to To be submitted
Perform a Demolition (if needed)
Minnesota Dept. of Health Notification of Asbestos To be submitted
Related Work (if needed)
Department of Labor Plumbing Review To be applied for
Ramsey Washington Metro Watershed District Permit To be applied for
Watershed District
City of Maplewood Building Permit; Approval to be
Community Design Review requested
Approval; “
Grading Permit “
MnDOT Access Permit To be applied for
CONCLUSIONS
1. The City of Maplewood (RGU) has fulfilled all applicable procedural
requirements of law and rule regarding the determination of need for an
Environmental Impact Statement (EIS) for the proposed 3M B229 Parking Ramp
Project.
2. Pursuant to Minnesota Rules Part 4410.1700, Subparts 6 and 7, the proposed
project has been evaluated by the public, the reviewing agencies, and the City of
Maplewood to determine potential environmental effects. Based on the findings
and record in this matter, the City of Maplewood has determined that the
proposed 3M Parking Ramp project does not have the potential for significant
environmental effects. City Council concurrence by Resolution No. ____,
declaring a negative need for an Environmental Impact Statement is ATTACHED
to this Record of Decision.
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3. Pursuant to Minnesota Rules Part 4410.1700, Subpart 5, a copy of this RGU
Record of Decision is being provided, within 5 days, to all persons on the
Minnesota EQB Distribution List, to persons and agencies that commented, and to
persons who requested a copy.
This Record of Decision will also be made available on the City of Maplewood’s
website.
Name and Title of Signer: ________________________________________________
Michael Martin
Economic Development Coordinator
City of Maplewood, Minnesota
Date: ___________________________________
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CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION NO. ___-___
RESOLUTION APPROVING THE FINDINGS OF FACT, CONCLUSIONS AND RECORD OF
DECISION FOR THE 3M B229 PARKING RAMP PROJECT ENVIRONMENTAL
ASSESSMENT WORKSHEET (EAW)
WHEREAS, 3M Company, located at 3M Center in the City of Maplewood, is proposing
to construct the new B229 parking Ramp on its corporate campus, and
WHEREAS, the proposed project required completion of an Environmental Assessment
Worksheet (EAW) that meets the requirement of Minnesota Rules Chapter 4410, Sections
4410.1000 through 4410.1700; and
WHEREAS, Minnesota Rules 4410.4300, Subpart 14 specifies that the local
governmental unit shall serve as the Responsible Governmental Unit (RGU) for construction of
new industrial and commercial facilities proposed within its boundaries that exceed the minimum
threshold for environmental review; and
WHEREAS, the City Council approved a Resolution on June 27, 2016 that authorized
the City to act as the RGU for the 3M Parking Ramp EAW, and the EAW was prepared to meet
the requirements of Minnesota Rules Chapter 4410 and reviewed by the City’s Planning
Commission and Environment and Natural Resources Commission; and
WHEREAS, the notice of the EAW availability was published in the EQB Monitor on
August 22, 2016, and the 30-day review and comment period began on August 22 and ended
on September 21, 2016; and
WHEREAS, based on the information contained in the 3M Parking Ramp EAW and the
comments received on the EAW from the reviewing agencies and the public, the Findings of
Fact include:
The type and extent of environmental effects are not significant;
No cumulative potential effects of related or anticipated future projects exist that would
pose significant environmental effects.
The anticipated environmental effects are subject to mitigation as required by ongoing
regulatory authorities.
The extent of environmental effects can be anticipated and controlled through the
proposed mitigation actions and the permit requirements; and
WHEREAS, no regulatory reviewing agencies indicated a need for an EIS; and
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WHEREAS, based on criteria in Minnesota Rule 4410.1770 the project does not have
significant environmental effects;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the EAW for the project is
adequate and it should and hereby does declare a negative need for an Environmental Impact
Statement for the 3M B229 Parking Ramp Project.
BE IT FURTHER RESOLVED that the Maplewood City Council approves the distribution
of the Notice of Decision documenting this decision.
Adopted by the Maplewood City Council this 24th day of October, 2016.
______________________________
Nora Slawik, Mayor
ATTEST:
Karen Haag, City Clerk
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Mike Funk, Assistant City Manager/HR Director
DATE: October 18, 2016
SUBJECT: Consider Approval of Severance Package for Maplewood Community Center
Benefit-Earning Employees
Introduction
The purpose of this discussion is to review severance package options for Maplewood
Community Center benefit-earning employees.
Background
On Monday, October 17, 2016 the City Council approved the Maplewood Community Center
Operating Agreement with the Young Men’s Christian Association of the Greater Twin Cities
(YMCA). This agreement provides for the YMCA to assume direct operational leadership and
supervision of all facility operations, etc. as outlined in Section 1.3 (A) of the Agreement, starting
November 1, 2016. As a result, the City of Maplewood will cease to provide city employee
staffing; and, transfers this responsibility to the YMCA.
Through the recent negotiations, the City of Maplewood expressed the importance for the
YMCA to hire and retain as many City of Maplewood employees as possible. The YMCA
agreed. In the past few weeks, the YMCA held a job fair for the City of Maplewood employees.
Additionally, the YMCA has interviewed and made numerous job offers to our employees so
they could continue employment at the facility.
There are 12 benefit-earning employees at the MCC, 5 full-time and 7 part-time. There are
approximately another 100 employees that are defined as casual part-time; they tend to include
personal trainers, instructors, building attendants, etc. As of today, 3 of the 5 full-time
employees and 1 of the 7 part-time employees have applied for and accepted jobs for other
open positions in the City. Talks are still underway with some of the 8 remaining benefit-earning
employees, so these numbers could change in the next two weeks.
While it is possible that others may accept employment with the YMCA or the City in the coming
weeks, the current scenario is being used to calculate cost exposure.
The following are options for your consideration:
Option 1: 1 month pay + 1 week of pay per year of service
Cost: $56,110
Option 2: 2 months pay
Cost: $42,756
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Option 3: 2 months pay + 1 week of pay per year of service
Cost: $75,080
Option 4: 2 months pay + 1 week of pay per year of service + 2 months insurance
Cost: $79,750
Option 5:
o Employees with 0-5 years of service= Option 2
o Employees with 5+ years of Service= Option 4
Cost: $74,410
Recommendation
Staff recommends the City Council consider the options presented and approve Option 5. This
option provides a fair and equitable distribution of severance based on years of service.
Attachments
1. None
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