HomeMy WebLinkAbout2016-10-20 HEDC Packet
AGENDA
CITY OF MAPLEWOOD
HOUSING AND ECONOMIC DEVELOPMENT COMMISSION
Thursday, October 20, 2016
6:00 P.M.
Council Chambers - Maplewood City Hall
1830 County Road B East
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes:
a. July 13, 2016
5. New Business:
a. Saint Paul Area Chamber of Commerce Business Engagement Program Training
b. Consider Nominations to Maplewood Achievement Awards Committee
6. Unfinished Business:
7. Visitor Presentations:
8. Commission Presentations:
9. Staff Presentations:
a. Development Summary (No Report)
10. Adjourn
MINUTES OF THE HOUSING AND ECONOMIC DEVELOPMENT COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
WEDNESDAY, JULY 13, 2016
7:00 P.M.
1. CALL TO ORDER
A meeting of the Commission was held in the City Hall Council Chambers and was called to order
at 7:01 p.m. by Acting Chairperson Tkachuck.
2. ROLL CALL
Commissioners
Brian Finley, Commissioner Present
Mark Jenkins, Commissioner Present
Jennifer Lewis , Commissioner Present
Joy Tkachuck, Vice Chair Present
Dennis Unger, Commissioner Absent
Warren Wessel, Commissioner Present
Staff
Michael Martin, Planner, Economic Development Coordinator
3. APPROVAL OF AGENDA
Commissioner Jenkins moved to approve the agenda as submitted.
Seconded by Commissioner Finley. Ayes – All
The motion passed.
4. APPROVAL OF MINUTES
Commissioner Jenkins moved to approve the HEDC minutes for April 13, 2016 as submitted.
Seconded by Commissioner Wessel. Ayes – Acting Chairperson Tkachuck,
Commissioner’s Finley,
Jenkins, Lewis & Wessel
Abstention – Commissioner Lewis
The motion passed.
5. NEW BUSINESS
a. Consider Selection of a Business Engagement Program
i. Economic Development Coordinator, Michael Martin gave the report and answered
questions of the commission.
Commissioner Unger could not be present but he let staff know his support for the program and
he would like to find a way to include the Oakdale Area Chamber of Commerce in the process.
July 13, 2016
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Housing and Economic Development Commission Meeting Minutes
Commissioner’s Jenkins moved to support the staff recommendation and enter into discussions
with the Saint Paul Area Chamber of Commerce (SPACC) and the White Bear Area Chamber of
Commerce (WBACC) on a Business Engagement Program.
Seconded by Commissioner Lewis. Ayes - All
The motion passed.
The commission recommended inviting the city council to meet with the Oakdale Area Chamber
of Commerce.
b. Consider Amendments to the HEDC’s Rules of Procedure
i. Economic Development Coordinator, Michael Martin gave the report on the HEDC rules of
procedure and answered questions of the commission.
Commissioner Wessel asked if the commission could meet on Thursdays instead of
Wednesdays.
Commissioners felt they could make the 6 p.m. time work but not earlier than that. Most of the
commission felt Thursday could work if the commission changed the day they meet.
Commissioner Wessel moved to recommend that the HEDC meet every second third Wednesday
Thursday of every quarter and change the start time of the meeting from 7 p.m. to 6 p.m.
Seconded by Commissioner Lewis. Ayes – All
The motion passed.
Commissioner’s Unger and Tkachuck will need to get back to staff after checking their calendars.
c. Resolution of Appreciation for Spencer Gansluckner
i. Economic Development Coordinator, Michael Martin said Spencer Gansluckner resigned
due to moving out of the city of Maplewood and there is a resolution of appreciation for
him.
Commissioner Wessel moved to approve the resolution of appreciation for Commissioner
Gansluckner.
Seconded by Commissioner Jenkins. Ayes - All
The motion passed.
This item will go to the city council on July 25, 2016.
d. Election of Chairperson (No Report)
Due to the resignation of Chairperson Gansluckner the commission was required to elect a new
chairperson.
Commissioner Tkachuck said she prefers to serve as the Vice Chairperson.
Commissioner Jenkins volunteered to serve in the role of Chairperson for the remainder of the
year.
Commissioner Wessel move to approve Mark Jenkins as the Chairperson of the HEDC.
July 13, 2016
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Housing and Economic Development Commission Meeting Minutes
Seconded by Commissioner Finley. Ayes – All
The motion passed.
Acting Chairperson Tkachuck turned the role over to the new Chairperson Jenkins.
6. UNFINISHED BUSINESS
None.
7. VISITOR PRESENTATIONS
None.
8. COMMISSION PRESENTATIONS
None.
9. STAFF PRESENTATIONS
a. Development Summary (No Report)
i. Economic Development Coordinator, Michael Martin updated the commission on the
development in the City of Maplewood.
1. The North China Restaurant on White Bear Avenue will be demolished in order for a
new AT&T retail building to be built there.
2. The Taco Bell restaurant at 1965 County Road D has been demolished and the city
has a building permit for a new Taco Bell to be built in that location.
3. Costco on Beam Avenue has applied for their building permit for the liquor store that
was approved and they have approval for expanding a gas canopy and fuel pumps but
have not applied for that building permit yet.
4. 1706 White Bear Avenue (formerly a Burger King and then Boca Chica taco house
which vacated years ago) the city has met with representatives from Hardee’s
restaurant who had inquired about building a new Hardee’s restaurant in this location.
In order for this to happen changes would need to be made in the Mixed Use zoning
district. The existing building would need to be demolished. There would need to be a
change to the conditional use permit and the setbacks increased before this could be
done.
5. A new 140,000 square foot medical office building will be built in two phases located
across the street from St. John’s Hospital. The first phase would be 80,000 square
feet. The second phase to follow and there is a potential third phase for a retail space.
6. There is a vacant site on Gervais Avenue by Second Harvest, west of English Street,
at 1205 Gervais Avenue there is a proposal for Koob Moo Spiritual Center for a
funeral home. This will be going to the CDRB on July 26.
7. Plaza 3000, 3000 White Bear Avenue there is a proposal for an Aldi grocery store
which will be going to the CDRB July 26 for a comprehensive sign plan amendment.
10. ADJOURNMENT
Chairperson Jenkins adjourned the meeting at 8 p.m.
July 13, 2016
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Housing and Economic Development Commission Meeting Minutes
MEMORANDUM
TO:Melinda Coleman, City Manager
FROM:Michael Martin, AICP,Economic Development Coordinator
DATE:October 13, 2016
SUBJECT:Saint Paul Area Chamber of Commerce Business Engagement Program
Training
Introduction
On July 13, 2016, the housing and economic development commission (HEDC) discussed the
business engagement program and recommended working with the Saint Paul Area Chamber
of Commerce (SPACC) and White Bear Area Chamber of Commerce (WBACC) on developing
a businessengagement program. The city recently authorized staff to enter into an agreement
with SPACC to be the lead on this project with the WBACC also conducting at least five visits.
In developing the businesses engagement program, staff used the following principles as a
guide to what the program should include:
Demonstrate to businesses that the community appreciates their presence
Help existing businesses solve immediate problems
Increase businesses' ability to compete in regional, national, and global markets
Establish a strategic plan for economic development
Build community capacity to sustain growth and development over the long term
These principles and the resulting recommendations build off of the University of Minnesota
Extension’s course that wastaken by staff members, council membersandhousing and
economic development commission (HEDC)members.The coursework focused on whatto
consider when building a program, how to implement the program, who to involve, how to
respond to concerns and how to sustain initiatives over time.
Discussion
Training
At the HEDC’s October meeting, Matt Kramer, president of the SPACC, will lead the HEDC
through a training to prepare the group to go out on the business visits. Over the next year, the
goals is to visit 20-25 businesses –as identified by SPACC –and at each visit would be a
member of the city council, HEDC, SPACC and city staff. This training session is also an
opportunity to gather feedback from the HEDC on what it wants out of this process andwill
ensure the group’s goals are ingrained into the process.The city council will be presented the
same training materials at its workshop on November 14, 2016.
SPACC’s Program Overview
Staff moved forward with the recommendation of the HEDC and thefeedback gathered at the
July 18 city council workshop to develop a work plan and scope by partnering with the SPACC.
SPACC has experience in conducting engagement processes and have staff dedicated to
seeing this effort through. SPACC would serve as the lead and has provided an outline which is
attached to this report
SPACC and the city will conduct 25 total visits over the next year. This typically means 50-75
businesses will have to be identified and contacted to find 25 willing businesses. At least five of
those visits will be conducted by WBACC in the north Maplewood area and SPACC will conduct
the other 20 visits throughout the rest of Maplewood. SPACC will use Minnesota Department of
Employment and Economic Development’s data on employment and wages to identify
companies experiencing the highest growth and prioritize those for visits. In addition to
leveraging localized growth, the SPACC will use Greater MSP’s definition of “Key Industries”
and include those businesses. It is also known that certaincompanies and agencies are so
important to the overall health of Maplewood that annual visits will be established –these
entities include 3M, HealthEast, the school districts and Washington Prime Group (owner of
Maplewood Mall).
At the conclusion of thevisits, the SPACC will aggregate the data, to maintain anonymity of the
companies visited, and SPACC will provide analysis of the results to help guide potential policy
decisions by the city council to better foster an environment for business growth. As stated in
the Extension course, studies have shown that as much as 80 percent of new jobs created are
by existing businesses rather than by new businesses attracted to a community. Retaining and
facilitating the expansion of existing businesses is an important component of any city's plan for
economic development. With the increasing scarcity of resources at the local level, focusing on
the growth of existing businesses is more efficient than enticing a new business to move into a
community.
Recommendation
No action required.
Attachment
1.SPACC Business Engagement Outline
Attachment 1
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Attachment 1
Contents
Organization Background .............................................................................................................................. 4
Our Team ...................................................................................................................................................... 5
Leadership ................................................................................................................................................. 5
Existing Support Staff ................................................................................................................................ 5
Business Community Profile ......................................................................................................................... 6
Major Employers ....................................................................................................................................... 6
Distance/Direction .................................................................................................................................... 6
Top 5 Industry Sectors By Employment ................................................................................................. 6
Our Approach ................................................................................................................................................ 7
Our Work Plan ............................................................................................................................................... 7
Phase I ....................................................................................................................................................... 7
Engage City Council and City Commissions ........................................................................................... 7
Recruit BR&E Participants ..................................................................................................................... 7
Identify Businesses ................................................................................................................................ 7
Engage and Train Participants............................................................................................................... 7
Business Visits ....................................................................................................................................... 7
Analyze Survey Results .......................................................................................................................... 8
Present Findings .................................................................................................................................... 8
Phase II BR&E Sustainability & Support .................................................................................................. 8
Identify On-Going Visit Candidates ....................................................................................................... 8
Conduct On-Going Visits ....................................................................................................................... 8
Data Entry ............................................................................................................................................. 8
Project Cost and Proposed Timeline ............................................................................................................. 9
Contact Information .................................................................................................................................... 10
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Attachment 1
Organization Background
The Saint Paul Area Chamber of Commerce (SPACC) is a vital, dynamic force serving the business
community through the collective strength of its members. For more than 140 years, SPACC has
provided vibrant programs, powerful advocacy and results that foster member growth. With more than
1200 members, SPACC is the largest local chamber in Minnesota.
SPACC Team Members include:
- Matt Kramer, PhD President/CEO
- Jonathan Weinhagen, MBA Vice President
- Marie Ellis, JD Director of Public Affairs and General Counsel
- Haley Thannum Manager of Marketing and Communications
- SPACC has three member engagement specialists who provide outreach, two event experts and
three office administrators who provide clerical and office support as needed.
The SPACC has decades of experience engaging in Business Retention and Expansion efforts throughout
helped contribute to the more than 8,200 visits that have yielded assistance to over 1,200 companies,
protecting over 160,000 Minnesota jobs.
The Saint Paul Area Chamber of Commerce is a 501(c)6 nonprofit registered in Minnesota. The Saint
Paul Area Chamber of Commerce Foundation is the charitable arm of the chamber and is a 501(c)3
nonprofit registered in Minnesota
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Attachment 1
Our Team
With the largest staff of any local chamber in the state, SPACC has a robust team of professionals with a
wide range of experience and expertise. The following staff members will play key roles in executing this
proposal.
Leadership
SPACC President and CEO
- Matt Kramer, PhD PhD with years of executive experience in both public and private sectors,
Development Commissioner
SPACC Vice President
- Jonathan Weinhagen, MBA Small business and economic development specialist with years of
business engagement and grassroots advocacy experience
Existing Support Staff
Public Affairs Support
- Marie Ellis, J.D. Director of Public Affairs and Legal Counsel for the Saint Paul Area Chamber of
Commerce. Prior to joining SPACC, Ms. Ellis was a lobbyist for Catholic Charities. Ms. Ellis is a
graduate of the University of St. Thomas School of Law.
Marketing Support
- Haley Thannum Strategic communications, webpage and graphic design specialist responsible
for creating and distributing SPACC newsletters that reach over 13,000 readers every week
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Attachment 1
Business Community Profile
The City of Maplewood has a strong existing base of businesses. Due to its location and ease of access to
major transportation routes including Interstates 94 & 694 and Highway 36, the City draws workers
evenly from throughout the 7-county metro area. A high proportion of workers, in excess of 50 percent,
live within 10 miles of the community. Employment is highly concentrated in a few industries and there
is opportunity for growth in other industry sectors.
Major Employers
Distance/Direction
Top 5 Industry Sectors By Employment
NAICS Industry Sector
Health Care and Social Assistance 29.2%
Retail Trade 24.8%
Accommodation and Food Services 13.9%
Wholesale Trade 9.0%
Educational Services 7.2%
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Attachment 1
Our Approach
The Saint Paul Area Chamber of Commerce (SPACC) will deliver a set of Business Retention and
Expansion (BR&E) services that work to achieve the short-term and long-term goals established by the
City of Maplewood. We propose delivering the following services:
Work to educate and inform City Council and Commissions on value of BR&E initiative
Determine whether or not city staff, elected officials, commission members and citizens-at-large
are interested in participating in BR&E visits
Guide the recruitment of a BR&E participant pool (if applicable)
Conduct training on effective business interviewing for participants engaged in BR&E visits (if
applicable)
Identify businesses to be contacted for interviews
and regional databases and work with city staff to customize survey instrument to meet the
needs of the city
Deliver a summary report with recommendations
Develop a sustainable approach for on-going BR&E efforts in the City of Maplewood
Our Work Plan
Phase I
Engage City Council and City Commissions
Present overview of Business Retention and Expansion (BR&E) program to City Council and Economic
Development Commission. This is an opportunity for dialogue that will help inform the process and
ensure the goals of the City are being achieved.
Recruit BR&E Participants
Determine who will be involved in conducting business visits. This can be a participant pool of Economic
Development Commission Members, City Council Members or citizens-at-large.
Identify Businesses
Using city, chamber and external databases, compile a comprehensive list of companies within the City
of Maplewood. Prioritize companies that will be visited as part of the initial BR&E effort.
Engage and Train Participants
If applicable, facilitate training of individuals who will participate in business visits. We anticipate being
able to accomplish the program overview and training during the course of a one hour session.
Business Visits
Conduct 20-25 business visits.
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Attachment 1
Analyze Survey Results
Our team will aggregate the results of the survey and produce a final report that can be presented to
the City Council and community. This report will include suggestions for action as it relates to economic
development in the City of Maplewood.
Present Findings
Our team will present the survey findings to the City of Maplewood. We will work with city staff to
identify the appropriate venue. This could include separate presentations to the City Council, Economic
Development Commission and other community stakeholders or a convening of all bodies.
Phase II BR&E Sustainability & Support
Identify On-Going Visit Candidates
Using the information collected in Phase I, our team will work with city staff and the Economic
Development Commission to establish an ongoing Business Retention and Expansion (BR&E) initiative.
of Maplewood and develop a visitation cycle.
Conduct On-Going Visits
Our team will conduct one to two visits each month and report back to the City. If desired, we can
include City Staff, Elected Officials, and Economic Development Commission members in these visits.
Data Entry
We will perform data entry for visits completed under the scope of this work. This data entry can include
a proprietary database and/or leveraging the shared Salesforce platform that is currently being
leveraged at the regional and state level through Greater MSP and Grow Minnesota!
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Attachment 1
Project Cost and Proposed Timeline
ill be from October 2016 July 2017 with a total cost
of $7,500.
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Attachment 1
Contact Information
Saint Paul Area Chamber of Commerce
401 North Robert Street, Suite 150
Saint Paul, MN 55101
651.223.5000
www.saintpaulchamber.com
Jonathan Weinhagen Matt Kramer
Vice President President/CEO
651.265.2770 651.265.2771
jonathan@saintpaulchamber.com matt@saintpaulchamber.com
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Martin, AICP, Economic Development Coordinator
DATE: October 13, 2016
SUBJECT: Consider Nominations to Maplewood Achievement Awards Committee
Introduction
In January of this year, the housing and economic development commission (HEDC) awarded
its first Maplewood Achievement Awards to the Linn Companies, Garden Fresh Farms and
Second Hand Harvest Heartland. These awards were given out at the annual State of
Maplewood event at the Maplewood Community Center.
These awards will again be given out at the 2017 State of Maplewood address on January 12,
2017. The nomination process of the Maplewood Achievement Awards is now open and
submissions can be made online at http://www.maplewoodmn.gov/awards.
Discussion
The Maplewood Awards program includes the following three awards:
The Entrepreneurship/Innovation/Growth Award is an external incentive for
Maplewood businesses and entrepreneurs to establish and achieve aggressive goals
that result in the creation of new businesses and improvements to existing businesses.
The Environmental Sustainability Award is an external incentive for Maplewood
businesses to improve their energy conservation and waste disposal policies, practices
and operational procedures which will yield cost savings and improvements to their
bottom line. Reducing costs will free up resources that can then be used to grow the
business.
The Community Contribution Award is an external incentive for Maplewood
businesses to increase the level of their engagement, support and contributions to the
community. This award is to honor Maplewood businesses that have improved their
ability to attract, engage, and retain employees who value social responsibility. Social
responsibility is linked to improved organizational performance.
Staff is asking the HEDC to nominate three members to serve on the awards committee. This
group would meet in December to review the nominations and select winners for the three
categories above. Again, the selected winners will be presented with their awards at the State of
Maplewood address on January 12, 2017.
Recommendation
Nominate three members of the HEDC to serve of the Maplewood Achievement Awards
committee.