HomeMy WebLinkAbout2016 09-26 City Council Meeting Packet
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, September 26, 2016
City Hall, Council Chambers
Meeting No. 18-16
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep
all discussions civil as we work through difficult issues tonight. If you are here for
a Public Hearing or to address the City Council, please familiarize yourself with
the Policies and Procedures and Rules of Civility, which are located near the
entrance. Sign in with the City Clerk before addressing the council. At the podium
please state your name and address clearly for the record. All
comments/questions shall be posed to the Mayor and Council. The Mayor will
then direct staff, as appropriate, to answer questions or respond to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of the September 12, 2016 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
2. Council Presentations
3. Presentation of Victory Auto Service and Glass, Awarded 2016 International Torch
Award for Ethics from the Better Business Bureau
4. Approval of Resolution of Appreciation for Nick Carver, Building Official, for 29
Years of Service with the City of Maplewood
5. Approval of Resolution for Commissioner Reappointments
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
1. Approval of Claims
2. Approval of Resolution Appointing Election Judges for the November 8, 2016 State
General Election
3. Approval of Resolution Accepting 2017 Minnesota State Arts Board Learning Grant
4. Approval of Contract for Kid City Outreach and Project Coordinator
5. Approval of the Appointment of Jason Brash as Building Official
6. Approval of a Resolution to Accept the Donation of a Prescription Drug Collection
Bin Valued at $1,500 from Call2Recycle, Inc.
7. Approval of an Agreement for Participation in a Ramsey County Project to Explore
Factors Predictive of Justice System Involvement for County Youth
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s
Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
H. PUBLIC HEARINGS
1. Public Hearing for Purposes of Receiving Public Comment Regarding the
Purchase and [Department-Wide] Implementation of Body Worn Camera (Portable
Recording System) Program and the Department’s Proposed Policy in Accordance
with Minnesota Statute 626.8473, Subd. 2 and 3 – No Council Action Required
I. UNFINISHED BUSINESS
1. Consider Approval of an Ordinance Amending Chapter 14, Article XIII Regulating
Personal Services and the Addition of an Ordinance Under Chapter 14, Article XX
Regulating Massage Centers – Second Reading
J. NEW BUSINESS
1. Consider Approval of a Massage Center License for iTouch Massage Therapy,
2966 White Bear Avenue N
2. Consider Approval of Purchase for Asset Management Software and Implementation
Services
3. Review of 2017 Charitable Gambling Requests
4. Consider Approval of US Bank Equipment Lease Financing
5. Consider Approval of Purchase for Cardiac Monitors
6. Consider Approval of Purchase for Stretcher Loading System
7. Consider Approval of Purchase of New Ambulance
K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes.
M. ADJOURNMENT
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September 12, 2016 1
City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, September 12, 2016
City Hall, Council Chambers
Meeting No. 17-16
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:02 p.m. by Mayor Slawik.
Mayor Slawik reported on the some of the changes that are taking place between the
YMCA and the Maplewood Community Center. Community meetings will be taking
place so citizens and members from surrounding communities are informed and have an
opportunity to ask questions of staff.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to Appointments and Presentations under Council
Presentations:
No Idling Policy
September 11th Remembrance
Heritage Preservation Commission Announcement
Domestic Violence Article
Rush Line Update
Councilmember Xiong moved to approve the agenda as amended.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of August 22, 2016 City Council Workshop Minutes
Councilmember Abrams moved to approve the August 22, 2016 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
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The motion passed.
2. Approval of August 22, 2016 City Council Meeting Minutes
Councilmember Abrams noted a correction to the Consent Agenda – change serviced to
services in the first paragraph.
Councilmember Juenemann noted a correction to F3, change names to named.
Councilmember Abrams moved to approve the August 22, 2016 City Council Meeting
Minutes as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Approval of August 29, 2016 City Council Workshop Minutes
Councilmember Abrams moved to approve the August 29, 2016 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave the update to the council calendar.
2. Council Presentations
No Idling Policy
Councilmember Juenemann reported on the No Idling Policy the City of Maplewood has
through the Green Team and encouraged citizens to adopt the same standards.
September 11th Remembrance
Councilmember Juenemann reported on the 15th anniversary of 9-11 and requested the
council observe a moment of silence in remembrance of September 11th.
Heritage Preservation Commission Announcement
Councilmember Xiong reported on the Heritage Preservation Commission meeting he
attended the previous week.
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Domestic Violence Article
Mayor Slawik reported on the article that was published in the St. Paul Pioneer Press on
Sunday, September 11, 2016 about Domestic Violence and encouraged everyone to
read the article. It describes the program that the city is participating in with the Ramsey
County Attorney’s office.
Rush Line Update
Mayor Slawik reported that the Rush Line Corridor Task Force met last week and
encouraged everyone to attend an upcoming meeting.
G. CONSENT AGENDA
Councilmember Abrams moved to approve agenda items G1-G3.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Abrams moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 342,298.04 Checks #97818 thru #97865
dated 08/16/16 thru 08/23/16
$ 506,587.73 Disbursements via debits to checking account
dated 08/15/16 thru 08/19/16
$ 325,461.11 Checks #97866 thru #97892
dated 08/30/16
$ 225,728.95 Disbursements via debits to checking account
dated 08/22/16 thru 08/26/16
$ 297,487.20 Checks #97893 thru # 97930
dated 09/06/16
$ 549,189.69 Disbursements via debits to checking account
dated 08/29/16 thru 9/02/16
$ 2,246,752.72 Total Accounts Payable
PAYROLL
$ 541,544.84 Payroll Checks and Direct Deposits dated 08/26/16
$ 1,869.03 Payroll Deduction check # 99102304 thru # 99102307dated 08/26/16
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$ 543,413.87 Total Payroll
$ 2,790,166.59 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Approval of a Noise Control Waiver Request for Hill Murray School, 2625
Larpenteur Avenue East
Councilmember Abrams moved to approve the Noise Control Waiver Request for Hill
Murray School on their property, 2625 Larpenteur Ave E on Friday, September 16th from
4:00pm to 11:00pm.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Notice of a Special Meeting, October 17, 2016
Councilmember Abrams moved to approve the notice of a Special Meeting of the city
council to be held on October 17, 2016 at 5:30 p.m. in council chambers located at 1830
County Road B East.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
H. PUBLIC HEARINGS
1. Consider Approval of a First Reading of an Ordinance Amending Chapter 14,
Article XIII Regulating Personal Services and the Addition of an Ordinance
Massage Centers Under Chapter 14, Article XX Regulating Massage Centers
Citizen Services Director/City Clerk Haag gave a brief overview of the staff report.
Business Licensing Specialist Beggs gave the staff report and answered questions of
the council.
Mayor Slawik opened the public hearing. No one spoke.
Mayor Slawik closed the public hearing.
Councilmember Smith moved to approve the first reading of the proposed amendments
to Chapter 14, Article XIII Regulating Personal Services and the addition of Chapter 14,
Article XX Regulating Massage Centers.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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I. UNFINISHED BUSINESS
1. Consider Approval to Authorize the City to Enter into an Agreement with the
Saint Paul Area Chamber of Commerce for Business Engagement Services
Economic Development Coordinator Martin gave the staff report and answered
questions of the council. Jonathan Weinhagen, Vice President of the St. Paul Area
Chamber of Commerce addressed the council to give additional information and answer
questions of the council.
Councilmember Juenemann moved to approve the Environmental and Economic
Development Director to enter into a formal agreement with the Saint Paul Area
Chamber of Commerce to provide business engagement services.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
J. NEW BUSINESS
1. Consider Approval of Proposed 2017 Tax Levy and Set Public Hearing Date
City Manager Coleman introduced the staff report. Finance Director Paulseth gave the
staff report and answered questions of the council. City Manager Coleman gave
additional information on the proposed tax levy and answered questions of the council.
Councilmember Juenemann moved to approve the resolution setting the maximum City
tax levy for payable 2017, in the amount of $20,738,833 and set the date for the public
hearing on the 2017 levy and budget for Monday, December 12, 2016 at 7:00 pm at the
regular City Council Meeting.
Resolution 16-09-1376
Resolution Providing Approval of the 2017 Proposed Tax Levy
and
Setting Budget Public Hearing Date
WHEREAS, State law requires that the City Council adopt a proposed tax levy
for taxes payable in 2017 by September 30, 2016; and
WHEREAS, the City Council has reviewed the Proposed 2017 Budget and has
determined the amount of the proposed tax levy payable in 2017, which is the maximum
amount that will be levied.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA THAT:
1. The proposed tax levy for taxes payable in 2017, in the amount of $20,738,833 is
hereby adopted and shall be certified to the Ramsey County Auditor.
2. The date for the public hearing and consideration of the final 2017 levy and
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budget shall be Monday, December 12, 2016 at 7:00 pm in the Maplewood City
Council Chambers.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Meeting of the Economic Development Authority (EDA) - The City Council
Serves as the EDA
Councilmember Abrams moved to suspend the City Council Meeting in order to convene
the EDA Meeting.
Seconded by Councilmember Smith Ayes – All
The motion passed.
Mayor Slawik suspended the City Council Meeting at 8:53 p.m.
Mayor Slawik reconvened the City Council Meeting at 8:59 p.m.
3. Consider Approval of a Conditional Use Permit Resolution and Design
Review for a Proposed Indoor Storage Building, Northeast Corner of English
Street North and Cope Avenue East
Economic Development Coordinator Martin gave the staff report and answered
questions of the council. Ben Hagedorn, Self-Storage Operations Manager with
NorthPoint Development addressed the council to give additional information and
answer questions of the council.
Councilmember Xiong moved to approve the resolution for a conditional use permit for
an indoor storage building to be located at the northeast corner of English Street North
and Cope Avenue East. This CUP allows the building to be constructed closer than 350
feet to a residential district. Approval is based on the findings required by ordinance
and subject to the following conditions:
1. Adherence to the submitted plans dated August 5, 2016. Staff may approve minor
changes.
2. The landscape plan shall be revised for staff’s approval showing:
3. Size, species, and location of all significant trees on the property; location of trees
protected and measures for protection.
4. Outdoor storage and sales are not allowed anywhere on site.
5. Any rooftop equipment installed on the building must be screened from the
residential properties to the south.
6. If parking shortages develop, applicant will be required to install additional parking
spaces.
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7. The proposed use must be substantially started within one year of council approval
or the permit shall become null and void. The council may extend this deadline for
one year.
8. The city council shall review this permit in one year.
Resolution 16-09-1377
Conditional Use Permit Resolution
WHEREAS, JJ Jenkins of NorthPoint Development, applied for a conditional use
permit to build a new indoor storage building that is within 350 feet of residential
property.
WHEREAS, this permit applies to the vacant property at the northeast corner of
English Street North and Cope Avenue East. The legal descriptions for the property are:
Parcel A:
All that part of the West 398 feet of the South Half of the Northwest Quarter of
the Southwest Quarter in Section 10, Township 29, Range 22, City of
Maplewood, County of Ramsey, State of Minnesota, lying Southerly and
Westerly of the following described dividing line: Commencing at the Southwest
comer of the South Half of the Northwest Quarter of the South West Quarter,
thence South 89 degrees 51 minutes 56 seconds East 342.00 feet, along the
South line of said South Half of the Northwest Quarter of the Southwest Quarter
of the point of beginning of the following described dividing line; thence North
91.66 feet along a line parallel to and 342.00 feet East of the West line of said
South Half of the Northwest Quarter of the Southwest Quarter; thence North 45
degrees 00 minutes 00 seconds East 29,70 feet; thence North 64,71 feet along a
line parallel to and 363,00 feet East of said West line; thence South 89 degrees
56 minutes 00 seconds West 128.50 feet along a line parallel with the South
right-of-way line of Trunk Highway No. 36: thence North 125.00 feet along a line
parallel 10 and 234.50 feet East from the said West line: thence South 89
degrees 56 minutes 00 seconds West parallel to said South right-of-way line of
Trunk Highway No. 36 to the West line of the
Northwest Quarter of the Southwest Quarter.
Parcel B:
All that part of the West 398 feet of the South Half of the Northwest Quarter of
the Southwest Quarter in Section 10, Township 29, Range 22, City of
Maplewood, County of Ramsey, State of Minnesota, lying Northerly and Easterly
of the following described dividing line: Commencing at the Southwest corner of
the South Hail of the Northwest Quarter of the South West Quarter; thence South
89 degrees 51 minutes 56 seconds East 342.00 feet, along the South line of said
South Half of the Northwest Quarter of the Southwest Quarter of the point of
beginning of the following described dividing line; thence North 91.86 feet along a
line parallel to and 342,00 feet East of the West line of said South Half of the
Northwest Quarter of the Southwest Quarter; thence North 45 degrees 00
minutes 00 seconds East 29,70fee1; thence North 64,71 feet along a line parallel
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to and 363.00 feet East of said West line; thence South 89 degrees 56 minutes
00 seconds West 128.50 feet along a line parallel with the South right-of-way line
of Trunk Highway No. 36; thence North 125.00 feet along a line parallel to and
234.50 feet East from the said West line: thence South 89 degrees 56 minutes
00 seconds West parallel to said South right-of-way line of Trunk Highway No. 36
to the West line of the Northwest Quarter of the Southwest Quarter. Subject to
public right-of-way for Cope Avenue and English Street.
WHEREAS, the history of this conditional use permit revision is as follows:
1. The planning commission held a public hearing on August 16, 2016. City staff
published a notice in the Maplewood Review and sent notices to the surrounding
property owners as required by law. The planning commission gave everyone at the
hearing an opportunity to speak and present written statements. The council also
considered reports and recommendations from the city staff. The planning
commission recommended that the city council approve this conditional use permit
revision.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described conditional use permit based on the building and site plans. The city
approved this permit because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and this Code.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools
and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9. The use would cause no more than minimal adverse environmental effects.
Approval is subject to the following conditions:
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1. Adherence to the submitted plans dated August 5, 2016. Staff may approve minor
changes.
2. The landscape plan shall be revised for staff’s approval showing:
a. Size, species, and location of all significant trees on the property; location of
trees protected and measures for protection.
3. Outdoor storage and sales are not allowed anywhere on site.
4. Any rooftop equipment installed on the building must be screened from the
residential properties to the south.
5. If parking shortages develop, applicant will be required to install additional parking
spaces.
6. The proposed use must be substantially started within one year of council approval
or the permit shall become null and void. The council may extend this deadline for
one year.
7. The city council shall review this permit in one year.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Councilmember Xiong moved to approve the plans date-stamped August 5, 2016, for the
indoor storage building to be located at the northeast corner of English Street North and
Cope Avenue East. Approval is subject to the applicant doing the following:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Prior to issuance of a grading or building permit, the applicant must submit to staff for
approval the following items:
a. A revised landscaping plan showing the size, species, and location of all
significant trees on the property; location of trees protected and measures for
protection. The addition of four tree species to the north elevation to be approved
by staff.
b. Revised building plans showing additional design elements added to the west
and north elevations. The applicant shall add brick to the northwest part of the
building.
c. A revised photometric plan which meets all city lighting requirements.
d. An irrevocable letter of credit or cash escrow for all required landscaping. The
amount shall be 150 percent of the cost of the work. The city shall hold this
escrow until it has been shown that the landscaping has survived one full
growing season.
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3. Signage on the property is not part of the design review approval. The applicant
shall apply for sign permits to be reviewed by staff.
4. Comply with all requirements of the engineering report dated August 8, 2016.
5. All work shall follow the approved plans and these conditions. Staff may approve
minor changes.
6. The applicant shall present the design of the dumpster enclosure for staff approval
and the dumpster shall be constructed of materials and colors to match the indoor
storage building.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. Consider Approval of a Conditional Use Permit Resolution for a
Nonconforming Use, 1136 Frost Avenue East
Economic Development Coordinator Martin gave the staff report and answered
questions of the council. Brian Ness of Nessco, LLC addressed the council to give
additional information and answer questions of the council.
Mayor Slawik moved to approve the resolution for a conditional use permit for Brian
Ness, of Nessco LLC, at 1136 Frost Avenue East. Approval is based on the findings
required by ordinance and subject to the following conditions:
1. All parking areas must be a hard surface and the applicant is required to meet the
city’s minimum parking requirements.
2. No exterior site or building exterior changes, except signage, shall take place unless
approved by the city. Signs shall follow the city’s sign ordinance. Signs shall not be
installed unless the applicant first obtains sign permits.
3. Any and all trash receptacles shall be contained within an enclosed structure. Any
design of a new structure shall be subject to the city’s design review process.
4. The proposed use must be substantially started within one year of council approval
or the permit shall become null and void. The council may extend this deadline for
one year.
5. The city council shall review this permit in one year.
6. The applicant shall submit to staff for approval, a plan for providing screening on the
northeast corner of the site – between the access drive and the retaining wall. The
screening must be at least six feet in height and can be done with either landscaping
or a wood or vinyl fence.
7. Storage containers must be placed to the east of the building behind the existing
retaining wall. Storage containers are not permitted to be placed anywhere else on
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the site. All parts and materials must be kept within the storage containers at all
times.
8. This site is limited to three storage containers; each no more than 20 feet in length.
9. The applicant shall comply with all requirements of the building official, fire marshal
and city engineer.
Resolution 16-09-1378
Conditional Use Permit
WHEREAS, Brian Ness, of Nessco LLC, applied for a conditional use permit to
replace a portion of a nonconforming use with another nonconforming use.
WHEREAS, Section 44-12(2) of the city ordinances requires a conditional use
permit for the substitution of one nonconforming use for another nonconforming use.
WHEREAS, this permit applies to the property located at 1136 Frost Avenue North.
The property identification numbers for this property are:
16.29.22.42.0003 and 16.29.22.42.0004
WHEREAS, the history of this conditional use permit is as follows:
1. On August 16, 2016, the planning commission held a public hearing. The city staff
published a notice in the paper and sent notices to the surrounding property owners.
The planning commission gave everyone at the hearing a chance to speak and
present written statements. The planning commission also considered the report
and recommendation of city staff. The planning commission recommended that the
city council approve this permit.
2. On September 12, 2016, the city council considered reports and recommendations of
the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-
described conditional use permit, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and this Code.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
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6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9. The use would cause no more than minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All parking areas must be a hard surface and the applicant is required to meet the
city minimum parking requirements.
2. No exterior site or building exterior changes, except signage, shall take place unless
approved by the city. Signs shall follow the city’s sign ordinance. Signs shall not be
installed unless the applicant first obtains sign permits.
3. Any and all trash receptacles shall be contained within an enclosed structure. Any
design of a new structure shall be subject to the city’s design review process.
4. The proposed use must be substantially started within one year of council approval
or the permit shall become null and void. The council may extend this deadline for
one year.
5. The city council shall review this permit in one year.
6. The applicant shall submit to staff for approval, a plan for providing screening on the
northeast corner of the site – between the access drive and the retaining wall. The
screening must be at least six feet in height and can be done with either landscaping
or a wood or vinyl fence.
7. Storage containers must be placed to the east of the building behind the existing
retaining wall. Storage containers are not permitted to be placed anywhere else on
the site. All parts and materials must be kept within the storage containers at all
times.
8. This site is limited to three storage containers; each no more than 20 feet in length.
9. The applicant shall comply with all requirements of the building official, fire marshal
and city engineer.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes.
1. Mark Bradley, Maplewood Resident
2. Bob Zick, North St. Paul Resident
3. Kevin Berglund, Maplewood Resident
M. ADJOURNMENT
Mayor Slawik adjourned the meeting at 9:30 p.m.
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F1a
MEMORANDUM
TO: City Council
FROM: Melinda Coleman, City Manager
DATE: September 20, 2016
SUBJECT: Council Calendar Update
Introduction/Background
This item is informational and intended to provide the Council an indication on the current
planning for upcoming agenda items and the Work Session schedule. These are not official
announcements of the meetings, but a snapshot look at the upcoming meetings for the City
Council to plan their calendars. No action is required.
Upcoming Agenda Items & Work Session Schedule
1. October 10th
a. Workshop: Regions Medical Direction Overview, Labor Contracts Overview
(Closed Meeting)
2. October 17th
a. Special Meeting at 5:30 pm: Review and Vote on YMCA Contract
3. October 24th
a. Workshop: 2017 Budget & CIP Update, Business Retention & Expansion
Program Review (HEDC Members invited)
Budget Impact
None
Recommendation
No action required.
Attachments
None.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Martin, AICP, Economic Development Coordinator
DATE: September 19, 2016
SUBJECT: Presentation of Victory Auto Service & Glass, Awarded 2016
International Torch Award for Ethics from the Better Business Bureau
Introduction
Earlier this month the Better Business Bureau Institute for Marketplace Trust today announced its
winners of the 2016 International Torch Award for Ethics. A local Maplewood business – Victory Auto
Service & Glass, located at 2128 Rice Street North – was among the four winners. Victory Auto
Service & Glass is a family-owned and operated automotive repair and glass business with five
locations in the suburbs of Minneapolis and St. Paul, Minnesota. Besides the Maplewood location,
Victory Auto Service & Glass also has locations in Brooklyn Park, Chanhassen, Fridley and Ham
Lake.
Discussion
The International Torch Award for Ethics is given to businesses who demonstrate best practices in
character leadership and organizational ethics. Victory Auto Service & Glass won the 11-99
employees category. The other three award winners included Merry Maids of Metro, Dartmouth,
Nova Scotia (1-10 employees); Jon Wayne Service Company, San Antonio, Texas (100-499
employees); and Harley-Davidson Motor Company Milwaukee, Wisconsin (500 or more employees).
Below is what the Better Business Bureau Institute for Marketplace Trust stated in regards to
honoring Victory Auto Service & Glass:
In 1997, the company was founded with a commitment to providing exceptional service to
those in need of automotive repair and maintenance, as well as being passionately dedicated
to the communities they serve. From their clean and friendly work environment, to providing
fair and accurate estimates, to carefully explaining every diagnosis and repair needed, Victory
Auto strives to live their motto: honest, dependable service. From day one, both the
company’s owner and general manager lets new employees know that working at Victory Auto
will be different than their experiences at other shops. Their standards and procedures are
communicated from an employee’s first day and then continually reinforced after that. Victory
Auto also helps those in need in their community. It is not uncommon for Victory to donate
vehicles to single mothers, as well as the use of its shop tools and facility to individuals who
also volunteer labor hours. Victory has proven time and again that integrity is, in fact, good
business.
The International Torch Award for Ethics winners were honored at a special luncheon ceremony on
September 20, 2016 in Indianapolis as part of the International Assembly of Better Business Bureaus.
Recommendation
Recognize Victory Auto Service & Glass’ International Torch Award for Ethics. No formal action by
the council is required.
F3
Packet Page Number 15 of 207
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Martin, AICP, Economic Development Coordinator
DATE: September 19, 2016
SUBJECT: Approval of Resolution of Appreciation for Nick Carver, Building Official,
for 29 Years of Service with the City of Maplewood
Introduction
Nick Carver will be retiring from his position as building official on September 30, 2016. The
Environmental and Economic Development Department would like to acknowledge Mr.
Carver’s 29 years of service with the City of Maplewood with the adoption of the attached
Resolution of Appreciation.
Discussion
Mr. Carver began his employment on February 23, 1987 as a building inspector. In 2006, Mr.
Carver was promoted to assistant building official and in 2014 became the city’s building official.
Mr. Carver also served for most of the past two years as the Interim Director of the
Environmental and Economic Development Department.
In addition to his Maplewood duties, Mr. Carver has been heavily involved with International
Construction Code (ICC) committees at both local and national levels. Mr. Carver has been a
national leader in the development of green building code standards. In 2013 Maplewood was
brought into the forefront in the green building world by being the first municipality to adopt a
Green Building Program which Mr. Carver facilitated.
Recommendations
Approve the attached Resolution of Appreciation for Nick Carver and his 29 years of service
with the City of Maplewood.
Attachments
1. Resolution of Appreciation for Nick Carver
F4
Packet Page Number 16 of 207
RESOLUTION OF APPRECIATION
WHEREAS, Nick Carver was hired as a building inspector for the City of Maplewood,
beginning his employment on February 23, 1987; and
WHEREAS, Mr. Carver has most recently served as the city’s Building Official and as the
Interim Director of the Environmental and Economic Development Department; and
WHEREAS, Mr. Carver has served the City of Maplewood faithfully in the building
department for more than 29 years; and
WHEREAS, the city has appreciated his level-headed approach in dealing with
contractors, homeowners and business owners so all were held accountable for the building
codes to ensure safety, integrity and proper practices in construction projects; and
WHEREAS, Mr. Carver has given of his knowledge, skills, wit, and abilities during his
service with the city; and
WHEREAS, Mr. Carver has shown dedication to his duties and has consistently
contributed his leadership and efforts for the benefit of the city.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Nick Carver, Building Official, is hereby extended
our gratitude and appreciation for his 29 years of dedicated service.
Passed by the Maplewood
City Council on September 26, 2016.
______________________________
Nora Slawik, Mayor
Attest:
________________________________
Karen Haag, City Clerk
F4, Attachment 1
Packet Page Number 17 of 207
MEMORANDUM
TO: City Council
FROM: Melinda Coleman, City Manager
Lois Knutson, Senior Administrative Assistant
DATE: September 20, 2016
SUBJECT: Approval of Resolution for Commissioner Reappointments
Introduction
The City Council will review the list of commissioners whose terms are to expire on September
30, 2016. The commissioners were asked to fill out an assessment to evaluate their time on the
commission and to provide input to the council. Those commissioners approved for
reappointment will serve a three year term, ending on September 30, 2019.
Background
There are six commissioners whose terms are ending on September 30, 2016.
Commissioners seeking reappointment are:
Environmental & Natural Resources Commission
Mary Henderson, member since 1/25/2016, term expires 9/30/16
Attendance: 2016: 3 / 5
Ann Palzer, member since 7/25/2011, term expires 9/30/16
Attendance: 2013: 10 / 11 2014: 9 / 10 2015: 10 / 11 2016: 6 / 6
Housing and Economic Development Commission
Mark Jenkins, member since 1/25/2010, term expires 9/30/2016
Attendance: 2013: 7 / 7 2014: 6 / 6 2015: 8 / 8 2016: 2 / 2
Jennifer Lewis, member since 4/25/2011, term expires 9/30/2016
Attendance: 2013: 6 / 7 2014: 1 / 6 2015: 4 / 8 2016: 1 / 2
Joy Tkachuck, member since 9/25/2006, term expires 9/30/2016
Attendance: 2013: 5 / 7 2014: 4 / 6 2015: 6 / 8 2016: 1 / 2
Commissioners who will not be returning:
Environmental & Natural Resources Commission
Ginny Yingling – Has chosen not to reapply.
Budget Impact
None.
F5
Packet Page Number 18 of 207
Recommendation
Staff recommends that the Council review the attached reappointment assessments and
approve the attached resolution for reappointments.
Attachments
1. Resolution for Reappointment
2. Reappointment Assessments
F5
Packet Page Number 19 of 207
RESOLUTION
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to be
reappointed to the following commissions:
Environmental & Natural Resources Commission
Mary Henderson, term expires 9/30/19
Ann Palzer, term expires 9/30/19
Housing and Economic Development Commission
Mark Jenkins, term expires 9/30/19
Jennifer Lewis, term expires 9/30/19
Joy Tkachuck, term expires 9/30/19
F5, Attachment 1
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F5, Attachment 2
Packet Page Number 21 of 207
F5, Attachment 2
Packet Page Number 22 of 207
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THIS PAGE IS INTENTIONALLY LEFT BLANK
Packet Page Number 26 of 207
TO:Melinda Coleman, City Manager
FROM:Ellen Paulseth, Finance Director
DATE:
SUBJECT:Approval of Claims
96,841.82$ Checks # 97931 thru #97966
dated 09/08/16 thru 09/13/16
301,757.97$ Disbursements via debits to checking account
dated 09/06/16 thru 09/09/16
257,653.24$ Checks #97967 thru #98017
dated 09/20/16
602,919.55$ Disbursements via debits to checking account
dated 09/12/16 thru 09/16/16
1,259,172.58$ Total Accounts Payable
550,066.60$ Payroll Checks and Direct Deposits dated 09/09/16
1,411.53$ Payroll Deduction check # 99102324 thru # 99102326
dated 09/09/16
551,478.13$ Total Payroll
1,810,650.71$ GRAND TOTAL
Attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
MEMORANDUM
September 20, 2016
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
G1
Packet Page Number 27 of 207
Check Description Amount
97931 02464 FUNDS FOR CITY HALL ATM 10,000.00
97932 05114 PROJ 14-02 CNTY RD B TRAIL IMPRV 1,663.00
97933 00211 PROJ 09-08 PROF SRVS THRU 6/24/16 1,944.51
97934 04137 KARATE INSTRUCTION JULY-AUGUST 931.00
97935 05028 CITY HALL SOLAR SYSTEM LEASE-SEPT 397.00
05028 MCC SOLAR SYSTEM LEASE - SEPT 369.00
97936 00519 ROOT SAW AND SPARE PARTS 2,430.00
97937 00585 NET BILLABLE TICKETS - AUGUST 922.05
97938 05669 MDSE FOR RESALE 265.68
97939 05353 CONTRACT DIESEL - AUGUST 5,868.09
97940 05311 SOFTBALL UMPIRES 8/22 - 8/28 583.00
05311 SOFTBALL UMPIRES 8/29 - 9/1 424.00
97941 00403 CHARITALBE GAMBLING 790.00
97942 00462 REPAIR TO TORNADO SIREN #11 125.00
97943 00003 ESCROW REL S BUHL 2214 WOODLYNN 5,152.81
97944 00003 ESCROW REL A DAHLIN 1234 DORLAND 300.00
97945 02263 ANIMAL IMPOUNDS & SRVS - AUGUST 605.25
97946 05030 EQUIP LEASE - MCC - PMT#50 4,344.07
97947 04900 CEILING DRAPING FOR MCC SEPT 3 400.00
97948 00857 2016-2017 MEMBERSHIP DUES 25,632.00
97949 00857 MMA MEMBERSHIP 09/01/16 - 09/01/17 30.00
97950 04353 ESCROW REL 2792 KELLER PKWY N 500.00
97951 00532 HR ATTORNEY FEE LABOR REL-JULY 402.00
97952 00942 JANITORIAL SERVICES - SEPTEMBER 2,887.00
97953 04790 DANCE INSTRUCTION - SUMMER CLASSES 450.00
97954 04318 FILL DISPOSAL 11.37
97955 01174 ROTARY MEMBERSHIP DUES-M COLEMAN 200.00
97956 04507 PROJ 15-11 PROF SRVS 7/1 - 7/31 5,817.25
04507 PROJ 13-10 PROF SRVS 7/1 - 7/31 1,383.75
97957 00001 REFUND T JORDAN - HP BENEFITS 80.00
97958 05601 V-BALL CLINIC INSTRUCTION - JULY 240.00
97959 04225 TICKETS FOR RAMSEY FAIR - DAY CAMP 320.00
97960 01510 NEWSPAPER SUBSCRIPTION 24WEEKS 326.66
97961 01836 TRAF LTG-SERVICES-LAB & EQUIP 4,421.00
01836 RADIO MAINT & SRVS - JULY 782.03
01836 TRAINING-BIERDEMAN & SYPNIEWSKI 600.00
97962 02464 PAYING AGENT FEES 450.00
02464 PAYING AGENT FEES 450.00
97963 03825 TIF PAYMENT TO DEVELOPER 1ST HALF 10,339.80
97964 04570 HORSE CAMP INSTRUCTION AUGUST 750.00
97965 01190 MPCA-XCEL-TURN-KEY ASSMT 600.00
97966 05013 SUMMER HVAC MAINT - MCC 2,398.25
05013 SUMMER HVAC MAINT - NATURE CENTER 256.25
09/13/2016 XCEL ENERGY
09/13/2016 YALE MECHANICAL LLC
09/13/2016 YALE MECHANICAL LLC
09/13/2016 WOODLOCH STABLES
96,841.82
36 Checks in this report.
09/13/2016 US BANK
09/13/2016 US BANK
09/13/2016 VAN DYKE STREET HOMES
09/13/2016 ST PAUL, CITY OF
09/13/2016 ST PAUL, CITY OF
09/13/2016 ST PAUL, CITY OF
09/13/2016 ALEC PEROZA
09/13/2016 RAMSEY COUNTY AGRICULTURAL SOC
09/13/2016 ST PAUL PIONEER PRESS
09/13/2016 NORTHERN TECHNOLOGIES, LLC
09/13/2016 NORTHERN TECHNOLOGIES, LLC
09/13/2016 ONE TIME VENDOR
09/13/2016 MAYER ARTS, INC.
09/13/2016 MILLER EXCAVATING, INC.
09/13/2016 NORTH ST PAUL-MAPLEWOOD-
09/13/2016 LEE HOMES, LLC
09/13/2016 MADDEN GALANTER HANSEN, LLP
09/13/2016 MARSDEN BLDG MAINTENANCE CO
09/13/2016 LASTING IMPRESSIONS BY AMY LLC
09/13/2016 LEAGUE OF MINNESOTA CITIES
09/13/2016 LEAGUE OF MINNESOTA CITIES
09/13/2016 ESCROW REFUND
09/13/2016 HILLCREST ANIMAL HOSPITAL PA
09/13/2016 KANSAS STATE BANK OF MANHATTAN
09/13/2016 DISPUTE RESOLUTION CENTER
09/13/2016 EMBEDDED SYSTEMS, INC.
09/13/2016 ESCROW REFUND
09/13/2016 MANSFIELD OIL CO
09/13/2016 WILLIE MCCRAY
09/13/2016 WILLIE MCCRAY
09/13/2016 FLEXIBLE PIPE TOOL CO.
09/13/2016 GOPHER STATE ONE-CALL
09/13/2016 GREAT LAKES COCA-COLA
09/13/2016 THE EDGE MARTIAL ARTS
09/13/2016 ENERGY ALTERNATIVES SOLAR, LLC
09/13/2016 ENERGY ALTERNATIVES SOLAR, LLC
09/08/2016 US BANK
09/13/2016 BOLTON & MENK, INC.
09/13/2016 BRAUN INTERTEC CORP.
Check Register
City of Maplewood
Date Vendor
G1, Attachments
Packet Page Number 28 of 207
Settlement
Date Payee Description Amount
9/6/2016 MN State Treasurer Drivers License/Deputy Registrar 76,753.53
9/7/2016 MN State Treasurer Drivers License/Deputy Registrar 30,356.30
9/7/2016 Wire to Escrow Agent 2016B Bonds 61,900.00
9/8/2016 MN State Treasurer Drivers License/Deputy Registrar 40,383.29
9/8/2016 Delta Dental Dental Premium 1,174.65
9/9/2016 MN State Treasurer Drivers License/Deputy Registrar 33,513.66
9/9/2016 US Bank VISA One Card*Purchasing card items 50,859.41
9/9/2016 Pitney Bowes Postage 2,985.00
9/9/2016 Optum Health DCRP & Flex plan payments 327.13
9/9/2016 ICMA (Vantagepointe)Deferred Compensation 3,505.00
301,757.97
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 29 of 207
Transaction Date Posting Date Merchant Name Transaction Amount Name
08/24/2016 08/26/2016 MENARDS MAPLEWOOD MN $14.94 PAUL BARTZ
08/18/2016 08/22/2016 PAPER PLUS $427.32 REGAN BEGGS
08/18/2016 08/22/2016 PAPER PLUS $502.40 REGAN BEGGS
08/18/2016 08/22/2016 PAPER PLUS $213.00 REGAN BEGGS
08/18/2016 08/22/2016 PAPER PLUS $32.91 REGAN BEGGS
08/18/2016 08/22/2016 PAPER PLUS $426.00 REGAN BEGGS
08/24/2016 08/26/2016 OFFICE DEPOT #1090 $62.57 REGAN BEGGS
08/29/2016 08/31/2016 FUN JUMPS ENTERTAINMENT $130.00 REGAN BEGGS
08/31/2016 09/01/2016 ACAPULCO MEXICAN RESTAURA $1,355.71 REGAN BEGGS
08/23/2016 08/24/2016 GETTY IMAGES $99.00 CHAD BERGO
08/25/2016 08/29/2016 IMPRINTPLUS $62.00 CHAD BERGO
08/31/2016 09/01/2016 BESTBUYCOM789184000168 $528.08 CHAD BERGO
08/31/2016 09/01/2016 AMAZON MKTPLACE PMTS $19.95 CHAD BERGO
09/01/2016 09/01/2016 ISSUU $420.00 CHAD BERGO
08/24/2016 08/25/2016 GLOCK INC $328.87 BRIAN BIERDEMAN
08/24/2016 08/25/2016 KNOWLAN'S MARKET #2 $12.00 OAKLEY BIESANZ
08/26/2016 08/29/2016 EB VADNAIS HEIGHTS-20 $220.00 JASON BRASH
08/23/2016 08/24/2016 CHALLENGER SPORTS TEAM $742.55 NEIL BRENEMAN
08/24/2016 08/25/2016 EPIC SPORTS, INC.$126.35 NEIL BRENEMAN
08/24/2016 08/26/2016 PLYMOUTH PLAYHOUSE $130.00 NEIL BRENEMAN
08/24/2016 08/26/2016 PLYMOUTH PLAYHOUSE $130.00 NEIL BRENEMAN
08/24/2016 08/26/2016 PICKLEBALLCENTRAL $5.72 NEIL BRENEMAN
08/25/2016 08/26/2016 SWANK MOTION PICTURES IN $353.00 NEIL BRENEMAN
08/31/2016 09/01/2016 TARGET 00011858 $25.40 NEIL BRENEMAN
08/31/2016 09/01/2016 DOLLAR TREE $36.14 NEIL BRENEMAN
08/31/2016 09/01/2016 FACEBK FTSEF8NGN2 $20.00 NEIL BRENEMAN
08/31/2016 09/02/2016 LITTLE CAESARS 1456 0006 $80.35 NEIL BRENEMAN
08/29/2016 08/31/2016 MOGREN LANDSCAPING $100.00 BRENT BUCKLEY
08/23/2016 08/24/2016 CORPORATE MARK INC.$40.00 DANIEL BUSACK
08/25/2016 08/26/2016 HENRIKSEN ACE HDWE $17.46 SCOTT CHRISTENSON
08/30/2016 09/01/2016 THE HOME DEPOT #2801 $5.03 SCOTT CHRISTENSON
08/30/2016 09/01/2016 THE HOME DEPOT #2801 $2.67 SCOTT CHRISTENSON
08/24/2016 08/25/2016 A-1 VACUUM CLEANER $141.46 TOM DOUGLASS
08/24/2016 08/25/2016 IN *COMMERCIAL POOL AND S $93.68 TOM DOUGLASS
08/25/2016 08/26/2016 HAWKINS INC $372.00 TOM DOUGLASS
08/26/2016 08/29/2016 HENRIKSEN ACE HDWE $59.98 TOM DOUGLASS
08/29/2016 08/31/2016 HENRIKSEN ACE HDWE $13.80 TOM DOUGLASS
08/29/2016 08/31/2016 THE HOME DEPOT #2801 $6.81 TOM DOUGLASS
09/01/2016 09/02/2016 IN *MONKEY WRENCH PRODUCT $309.00 TOM DOUGLASS
08/29/2016 08/30/2016 SITEONE LANDSCAPE S $43.96 DOUG EDGE
08/29/2016 08/31/2016 HENRIKSEN ACE HDWE $11.28 DOUG EDGE
08/21/2016 08/22/2016 COMCAST CABLE COMM $84.28 CHRISTINE EVANS
08/24/2016 08/24/2016 COMCAST CABLE COMM $335.91 CHRISTINE EVANS
08/25/2016 08/29/2016 SHRED-IT MINNEAPOLIS $13.00 CHRISTINE EVANS
08/31/2016 09/02/2016 OFFICE DEPOT #1090 $56.65 CHRISTINE EVANS
08/22/2016 08/24/2016 BOUND TREE MEDICAL LLC $573.97 PAUL E EVERSON
08/24/2016 08/26/2016 BOUND TREE MEDICAL LLC $32.76 PAUL E EVERSON
08/31/2016 09/01/2016 MICHAELS STORES 2744 $34.24 SHANN FINWALL
08/22/2016 08/22/2016 COMCAST CABLE COMM $68.95 MYCHAL FOWLDS
08/25/2016 08/26/2016 VIMEO.COM $185.86 MYCHAL FOWLDS
08/30/2016 08/31/2016 AMERICAN PUBLIC WORKS $45.00 MYCHAL FOWLDS
08/30/2016 08/31/2016 MPLS METERS MULTI $4.00 MYCHAL FOWLDS
08/19/2016 08/22/2016 BESTBUYCOM788736013799 $26.77 NICK FRANZEN
08/19/2016 08/22/2016 AMZ*DATAQ DIRECT $5,763.00 NICK FRANZEN
08/20/2016 08/22/2016 IDU*INSIGHT PUBLIC SEC $171.48 NICK FRANZEN
08/23/2016 08/24/2016 IDU*INSIGHT PUBLIC SEC $444.64 NICK FRANZEN
08/24/2016 08/25/2016 IDU*INSIGHT PUBLIC SEC $42.36 NICK FRANZEN
08/31/2016 09/01/2016 IDU*INSIGHT PUBLIC SEC $499.84 NICK FRANZEN
08/23/2016 08/25/2016 MINN FIRE SVC CERT BOARD $825.00 CLARENCE GERVAIS
08/24/2016 08/26/2016 MENARDS MAPLEWOOD MN $19.99 CLARENCE GERVAIS
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08/19/2016 08/22/2016 TARGET 00012351 $51.66 CHRISTINE GIBSON
08/19/2016 08/22/2016 HOBBY-LOBBY #563 $75.29 CHRISTINE GIBSON
08/23/2016 08/24/2016 GRANDMAS BAKERY INC $74.88 CHRISTINE GIBSON
08/27/2016 08/29/2016 ACE OF SALES $20.00 CHRISTINE GIBSON
08/29/2016 08/31/2016 HOBBY LOBBY #587 $11.97 CHRISTINE GIBSON
08/30/2016 08/31/2016 GRANDMAS BAKERY INC $112.16 CHRISTINE GIBSON
08/29/2016 08/30/2016 MILLS FLEET FARM 2700 $227.17 KAREN HAAG
09/01/2016 09/02/2016 VIKING INDUSTRIAL CENTER $199.70 MARK HAAG
09/02/2016 09/02/2016 RED WING SHOE #727 $169.99 MARK HAAG
08/19/2016 08/22/2016 LTG POWER EQUIPMENT $747.55 GARY HINNENKAMP
08/24/2016 08/25/2016 HENRIKSEN ACE HDWE $27.98 GARY HINNENKAMP
08/29/2016 08/30/2016 A-1 LAUNDRY $15.00 TIMOTHY HOFMEISTER
08/22/2016 08/24/2016 VIKING ELECTRIC - ST PAUL $23.32 DAVID JAHN
08/22/2016 08/24/2016 THE HOME DEPOT #2801 $22.90 DAVID JAHN
08/26/2016 08/29/2016 DALCO ENTERPRISES $440.08 DAVID JAHN
08/22/2016 08/24/2016 BAMBU ASIAN CUISINE $118.15 LOIS KNUTSON
08/29/2016 08/31/2016 CUB FOODS #1599 $50.26 LOIS KNUTSON
08/24/2016 08/25/2016 FEDEX 880109074197 $7.49 JESSICA LANDEROS CRUZ
08/25/2016 08/26/2016 FEDEX 783905687868 $13.58 JESSICA LANDEROS CRUZ
08/29/2016 08/31/2016 OFFICE DEPOT #1090 $154.18 CHING LO
08/20/2016 08/22/2016 REPUBLIC SERVICES TRASH $160.18 STEVE LUKIN
08/23/2016 08/24/2016 USA*MINUTE KEY, INC.$8.57 STEVE LUKIN
08/23/2016 08/25/2016 MENARDS OAKDALE MN $12.95 STEVE LUKIN
08/26/2016 08/29/2016 EMERGENCY APPARATUS MAINT $1,680.65 STEVE LUKIN
08/26/2016 08/29/2016 EMERGENCY APPARATUS MAINT $4,755.35 STEVE LUKIN
08/26/2016 08/29/2016 EMERGENCY APPARATUS MAINT $6,117.81 STEVE LUKIN
08/26/2016 08/29/2016 EMERGENCY APPARATUS MAINT $1,334.97 STEVE LUKIN
09/02/2016 09/02/2016 AIRGASS NORTH $31.24 STEVE LUKIN
08/25/2016 08/26/2016 CUB FOODS #1599 $11.97 MICHAEL MONDOR
08/25/2016 08/26/2016 AN FORD WHITE BEAR LAK $140.00 MICHAEL MONDOR
08/22/2016 08/24/2016 MENARDS OAKDALE MN $47.43 JOHN NAUGHTON
08/24/2016 08/26/2016 MENARDS OAKDALE MN $183.40 JOHN NAUGHTON
08/30/2016 09/01/2016 HOLIDAY STNSTORE 0440 $11.22 JOHN NAUGHTON
08/26/2016 08/29/2016 UNIFORMS UNLIMITED INC.$163.98 MICHAEL NYE
08/30/2016 08/31/2016 IN *LRG TECHNOLOGIES INC $450.00 MICHAEL NYE
08/31/2016 08/31/2016 GALLS $812.58 MICHAEL NYE
08/18/2016 08/22/2016 TURFWERKS EAGAN $127.73 STEVEN PRIEM
08/18/2016 08/22/2016 TURFWERKS EAGAN $300.80 STEVEN PRIEM
08/18/2016 08/22/2016 WHEELCO BRAKE &SUPPLY $53.82 STEVEN PRIEM
08/19/2016 08/22/2016 TURFWERKS EAGAN $41.61 STEVEN PRIEM
08/19/2016 08/22/2016 TRI-STATE BOBCAT $193.54 STEVEN PRIEM
08/19/2016 08/22/2016 AUTO PLUS-LITTLE CANADA $19.94 STEVEN PRIEM
08/19/2016 08/22/2016 TARPS INC $29.40 STEVEN PRIEM
08/22/2016 08/23/2016 FACTORY MOTOR PARTS #19 $148.66 STEVEN PRIEM
08/23/2016 08/24/2016 AUTO PLUS-LITTLE CANADA $161.18 STEVEN PRIEM
08/25/2016 08/26/2016 COMO LUBE AND SUPPLIES $160.69 STEVEN PRIEM
08/25/2016 08/30/2016 BAUER BUILT TIRE 18 ($114.67)STEVEN PRIEM
08/26/2016 08/29/2016 TRI-STATE BOBCAT $1,272.55 STEVEN PRIEM
08/26/2016 08/29/2016 TRI-STATE BOBCAT $763.84 STEVEN PRIEM
08/26/2016 08/29/2016 AUTO PLUS-LITTLE CANADA $54.61 STEVEN PRIEM
08/29/2016 08/30/2016 POMP'S TIRE #021 $205.68 STEVEN PRIEM
08/29/2016 08/31/2016 AUTO PLUS-LITTLE CANADA $14.92 STEVEN PRIEM
08/31/2016 09/01/2016 AN FORD WHITE BEAR LAK $63.52 STEVEN PRIEM
09/01/2016 09/02/2016 FACTORY MOTOR PARTS #19 $9.21 STEVEN PRIEM
09/01/2016 09/02/2016 MACQUEEN EQUIPMENT INC $212.84 STEVEN PRIEM
09/01/2016 09/02/2016 MACQUEEN EQUIPMENT INC $50.17 STEVEN PRIEM
08/23/2016 08/25/2016 THE HOME DEPOT #2801 $38.12 KELLY PRINS
08/24/2016 08/26/2016 THE HOME DEPOT #2801 $64.04 KELLY PRINS
08/25/2016 08/26/2016 HAFELE AMERICA CO $1,305.02 KELLY PRINS
08/30/2016 08/31/2016 BLIND INSTALLATION & REPA $98.00 KELLY PRINS
08/22/2016 08/23/2016 TCB MARKETING $144.00 TERRIE RAMEAUX
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08/25/2016 08/26/2016 TCB MARKETING $180.00 TERRIE RAMEAUX
08/22/2016 08/23/2016 HILLYARD INC MINNEAPOLIS $1,037.01 MICHAEL REILLY
08/29/2016 08/30/2016 DALCO ENTERPRISES $216.45 MICHAEL REILLY
08/22/2016 08/23/2016 AMAZON MKTPLACE PMTS $49.98 MICHAEL RENNER
08/23/2016 08/24/2016 BEST BUY MHT 00000109 $21.41 MICHAEL RENNER
08/23/2016 08/24/2016 AMAZON MKTPLACE PMTS $52.66 MICHAEL RENNER
08/23/2016 08/25/2016 OFFICEMAX/OFFICE DEPOT616 $29.99 MICHAEL RENNER
08/26/2016 08/29/2016 IDU*INSIGHT PUBLIC SEC $136.85 MICHAEL RENNER
08/30/2016 08/31/2016 IDU*INSIGHT PUBLIC SEC $91.02 MICHAEL RENNER
08/21/2016 08/22/2016 LES MILLS US TRADING $34.95 LORI RESENDIZ
08/25/2016 08/26/2016 AV NOW INC $2,000.00 LORI RESENDIZ
08/25/2016 08/26/2016 AV NOW INC $1,434.95 LORI RESENDIZ
08/29/2016 08/31/2016 APPOINTMENT-PLUS/STORMSOU $49.00 LORI RESENDIZ
08/30/2016 08/30/2016 PPL*INSANITY $29.95 LORI RESENDIZ
08/31/2016 08/31/2016 LES MILLS US TRADING $270.00 LORI RESENDIZ
08/23/2016 08/24/2016 TARGET 00011858 $10.18 AUDRA ROBBINS
08/24/2016 08/25/2016 BORCHERT'S MEAT MARKET $31.15 AUDRA ROBBINS
08/24/2016 08/25/2016 CUB FOODS #1599 $41.58 AUDRA ROBBINS
08/24/2016 08/25/2016 CVS/PHARMACY #01751 $19.99 AUDRA ROBBINS
08/24/2016 08/25/2016 MN RECREATION AND PARK A $25.00 AUDRA ROBBINS
08/25/2016 08/25/2016 BORCHERT'S MEAT MARKET $75.99 AUDRA ROBBINS
08/25/2016 08/26/2016 MN ZOO CASH ROOM $550.00 AUDRA ROBBINS
08/30/2016 08/31/2016 ACT*SAINT PAUL P&R $263.50 AUDRA ROBBINS
08/31/2016 09/01/2016 MARCUS THEATRES EVENTS $275.37 AUDRA ROBBINS
08/24/2016 08/25/2016 OAKDALE RENTAL CENTER $214.00 ROBERT RUNNING
08/31/2016 09/01/2016 IN *EMERGENCY RESPONSE SO $50.18 ROBERT RUNNING
08/26/2016 08/29/2016 AMAZON MKTPLACE PMTS $35.00 DEB SCHMIDT
08/30/2016 09/01/2016 SAMS INTERNET $58.91 DEB SCHMIDT
08/30/2016 09/01/2016 SAMS INTERNET $86.30 DEB SCHMIDT
08/19/2016 08/22/2016 CINTAS 60A SAP $120.64 SCOTT SCHULTZ
08/19/2016 08/22/2016 CINTAS 60A SAP $107.54 SCOTT SCHULTZ
08/22/2016 08/24/2016 ON SITE SANITATION INC $191.00 SCOTT SCHULTZ
08/23/2016 08/25/2016 SPOK INC $16.12 SCOTT SCHULTZ
08/30/2016 09/01/2016 HOLIDAY STNSTORE 0440 $12.00 SCOTT SCHULTZ
08/23/2016 08/25/2016 UNIFORMS UNLIMITED INC.$77.97 MICHAEL SHORTREED
08/19/2016 08/22/2016 RAPID PACKAGING $193.81 ANDREA SINDT
08/22/2016 08/24/2016 OFFICE DEPOT #1090 $173.44 ANDREA SINDT
08/29/2016 08/31/2016 OFFICE DEPOT #1090 $82.36 ANDREA SINDT
08/26/2016 08/29/2016 WAL-MART #5437 $4.55 CHRISTINE SOUTTER
08/22/2016 08/24/2016 MENARDS MAPLEWOOD MN $12.80 RONALD SVENDSEN
08/19/2016 08/22/2016 EB INSPECTING RESIDEN $100.00 DAVID SWAN
08/19/2016 08/22/2016 EB EAGAN-2012 IBC PER $220.00 DAVID SWAN
08/19/2016 08/22/2016 EB COMMERCIAL MECHANI $100.00 DAVID SWAN
08/19/2016 08/22/2016 EB EAGAN-2012 IBC PER $220.00 DAVID SWAN
08/24/2016 08/25/2016 SUPERAMERICA 4022 $24.95 JAMES TAYLOR
08/28/2016 08/30/2016 MPLS CONV CTR RAMP $7.50 MICHAEL THOMPSON
08/29/2016 08/31/2016 ALLIED PARKING 228 $12.00 MICHAEL THOMPSON
08/30/2016 09/01/2016 MPLS CONV CTR RAMP $10.00 MICHAEL THOMPSON
08/31/2016 09/02/2016 MPLS CONV CTR RAMP $9.00 MICHAEL THOMPSON
08/19/2016 08/22/2016 LIFELINE TRAINING - CA $278.00 TAMMY WYLIE
08/22/2016 08/23/2016 GLOCK PROFESSIONAL INC $250.00 TAMMY WYLIE
08/23/2016 08/24/2016 GLOCK PROFESSIONAL INC $250.00 TAMMY WYLIE
08/23/2016 08/24/2016 PARTY CITY #768 $85.44 TAMMY WYLIE
08/24/2016 08/25/2016 BCA TRAINING EDUCATION $75.00 TAMMY WYLIE
$50,859.41
G1, Attachments
Packet Page Number 32 of 207
Check Description Amount
97967 02780 CREDIT CARD MACHINES MCC 2,340.00
97968 05234 CAR WASHES - AUG 12-23 109.64
97969 00283 TRAINING - PROPANE CEU FF CLASS 364.76
97970 04572 THEATER ANNUAL ROOF INSPECTION 983.00
97971 00687 REMOVE TREE 1741 LARPENTEUR 1,800.00
00687 REMOVE TREE - 619 LARPENTUER 1,800.00
97972 00393 MONTHLY SURTAX - AUG 25443123035 9,361.85
97973 05567 REPAIR DOWN FUEL SYSTEM 125.00
97974 05311 SOFTBALL UMPIRES 9/6 - 9/11 477.00
97975 01160 BRACKETS/BLADES FOR SIGN FAB 992.40
97976 01202 MAPLEWOOD LIVING,SEASONS-SEPT 9,296.43
97977 01337 RAMSEY CO 2016 MAINT AGREEMENT 11,024.32
01337 RAMSEY CO 2009 ELECTION CONTRACT 1,529.55
97978 04502 REIMB FOR TUITION & BOOKS 6/28-8/19 1,824.73
97979 01546 FALL SOCCER CLINIC SHIRTS 702.50
97980 05305 CONTRACT 500-0371999 1,272.09
05305 CONTRACT 500-0371083 584.82
05305 CONTRACT 500-0395052 280.15
05305 CONTRACT 500-0380041 215.90
05305 CONTRACT 500-0395065 125.25
05305 CONTRACT 500-0373496 92.86
05305 CONTRACT 500-0349366 73.92
97981 01750 MDSE FOR RESALE 316.75
97982 01830 AUDIO/VIDEO SETUP FOR WOW EVENT 715.93
97983 05559 ELECT ENROLLMENT ADMIN FEE-AUG 301.50
97984 03437 INSURANCE AGENT FEE 16-17 14,000.00
97985 00221 MATERIALS FOR CRACK SEALING 2,891.94
97986 03486 BLACK DIRT FOR PARKS DEPT 84.00
97987 05160 GUITAR INSTRUCTION - AUGUST 2016 228.40
97988 00036 CHARITABLE GAMBLING-TUBMAN FAMILY 710.00
97989 05369 CLEANING SUPPLIES - CITY HALL 117.93
97990 05731 CISCO WS-3850 NETWORKING EQUIP 5,799.28
05731 CISCO WS-3850 NETWORKING EQUIP 5,763.00
97991 00363 2016-2017 AUTODESK SUBSCRIPTION 5,850.18
97992 05643 ACUPUNCTURE - AUGUST 1,008.00
97993 05618 LEASE CHARGES FIRE & PD VEHICLES 4,831.47
97994 00003 ESCROW ROBS DRYWALL 2006 PROSPERI 300.00
97995 00003 ESCROW REL VOSON 1431 BEAMS AVE 300.00
97996 05730 FIELD MARKING PAINT - SOCCER FIELDS 756.23
05730 FIELD MARKING PAINT - SOCCER FIELDS 148.20
97997 05594 SRVS FEE PERMI TRACK MS4 APP-2016 1,330.00
97998 05732 COUNCIL CHAMBERS BALLISTIC PANEL 8,452.00
97999 05598 PROSECUTION SERVICES - AUGUST 11,250.00
98000 00827 WORK COMP QTR JULY-SEPT 2016 127,638.00
98001 00846 PD PHONE-BASED INTERPRETIVE SRVS 20.42
98002 00532 HR ATTORNEY FEE LABOR REL-AUG 111.20
98003 05356 VIDEOGRAPHER SRVS - JULY 961.40
98004 00001 REFUND D TALLARICO DRIVEWAY REPAIR 170.20
98005 00001 REIMB PAULSON SPRINKLER SYS REPAIR 158.57
98006 05549 HR TESTING FEES 600.00
98007 05670 CONSULTING SERVICES FOR PD 537.92
98008 05338 TRASH SERVICE JULY 4TH EVENT 596.35
98009 04578 OAK WILT FUNGICIDE INJECTION 6 TREES 1,521.18
98010 02653 DETECTOR REPLACEMENT GYM #2 3,844.29
98011 04885 POOL SLIDE REPAIR 300.00
09/20/2016 DATAQ INTERNET EQUIP CORP
09/20/2016 DATAQ INTERNET EQUIP CORP
09/20/2016
09/20/2016 NYSTROM PUBLISHING CO INC
09/20/2016 RAMSEY COUNTY-PROP REC & REV
09/20/2016 RAMSEY COUNTY-PROP REC & REV
09/20/2016 BRADLEY REZNY
09/20/2016 SUBURBAN SPORTSWEAR
09/20/2016 TOSHIBA FINANCIAL SERVICES (1)
09/20/2016 BROCK WHITE COMPANY, LLC.
09/20/2016 BUBERL BLACK DIRT INC
09/20/2016 JOSE D CARBAJAL
09/20/2016 CHARITABLE GAMBLING
09/20/2016 CINTAS CORPORATION #470
PERSONNEL EVALUATION, INC.
09/20/2016 PETERSON COUNSELING/CONSULTING
09/20/2016 REPUBLIC SERVICES #923
09/20/2016 L M C I T
09/20/2016 LANGUAGE LINE SERVICES
09/20/2016 MADDEN GALANTER HANSEN, LLP
09/20/2016 NORTH SUBURBAN ACCESS CORP
DLT SOLUTIONS, LLC
09/20/2016 LEAH EICHMILLER
09/20/2016 ENTERPRISE FM TRUST
09/20/2016 ESCROW REFUND
09/20/2016
09/20/2016 CENTURY COLLEGE
09/20/2016 ETTEL & FRANZ ROOFING CO.
09/20/2016 HUGO'S TREE CARE INC
09/20/2016
09/20/2016 S & S TREE SPECIALISTS, INC
09/20/2016 SIMPLEX GRINNELL LP
09/20/2016 THEMED CONCEPTS LLC
09/20/2016 ONE TIME VENDOR
09/20/2016 ONE TIME VENDOR
09/20/2016
Check Register
City of Maplewood
09/16/2016
Date Vendor
09/20/2016 THE ACTIVE NETWORK INC
09/20/2016 BOLER EXPRESS CAR WASH
HUGO'S TREE CARE INC
09/20/2016 MN DEPT OF LABOR & INDUSTRY
09/20/2016 LUBE-TECH & PARTNERS, LLC
09/20/2016 WILLIE MCCRAY
09/20/2016 NEWMAN TRAFFIC SIGNS
09/20/2016 TOSHIBA FINANCIAL SERVICES (1)
09/20/2016 TOSHIBA FINANCIAL SERVICES (1)
09/20/2016 TOSHIBA FINANCIAL SERVICES (1)
09/20/2016 TOSHIBA FINANCIAL SERVICES (1)
09/20/2016 TOSHIBA FINANCIAL SERVICES (1)
09/20/2016 TOSHIBA FINANCIAL SERVICES (1)
09/20/2016 THE WATSON CO INC
09/20/2016 ALPHA VIDEO & AUDIO INC
09/20/2016 APPRIZE TECHNOLOGY SOLUTIONS
09/20/2016 ARTHUR J GALLAGHER RISK
ESCROW REFUND
09/20/2016 FASTENAL COMPANY
09/20/2016 FASTENAL COMPANY
09/20/2016 FOUNDATION BUSINESS SYSTEMS
09/20/2016 IMPERIAL WALL INC.
09/20/2016 KELLY & LEMMONS, P.A.
G1, Attachments
Packet Page Number 33 of 207
98012 05528 CONTRACT 7950665-003 446.47
05528 CONTRACT 7950665-011 444.70
05528 CONTRACT 7950665-005 299.56
05528 CONTRACT 7950665-002 267.23
05528 CONTRACT 7950665-013 255.77
05528 CONTRACT 7950665-004 255.62
05528 CONTRACT 7950665-001 156.20
05528 CONTRACT 7950665-012 108.41
05528 CONTRACT 7950665-010 89.78
05528 CONTRACT 7950665-001 51.11
98013 00013 REIMB T RICHARDS - TREE REBATE 100.00
98014 05625 SPEAKER AT NC 09/10 300.00
98015 00063 MONTHLY PMT 07/17 - 08/16 7,638.02
98016 05705 JANITORIAL SERVICES - AUGUST 80.00
98017 04540 REFUND FOR TRANS MEDIC 169.86
257,653.2451Checks in this report.
09/20/2016 WPS TRICARE ADMINISTRATION
09/20/2016 TOSHIBA FINANCIAL SERVICES (2)
09/20/2016 TOSHIBA FINANCIAL SERVICES (2)
TOSHIBA FINANCIAL SERVICES (2)
09/20/2016 TREE REBATE
09/20/2016 MERCEDES TUMA-HANSEN
09/20/2016 VERIZON WIRELESS
09/20/2016 TOSHIBA FINANCIAL SERVICES (2)
09/20/2016 TOSHIBA FINANCIAL SERVICES (2)
09/20/2016 TOSHIBA FINANCIAL SERVICES (2)
09/20/2016 TOSHIBA FINANCIAL SERVICES (2)
09/20/2016 TOSHIBA FINANCIAL SERVICES (2)
09/20/2016 TOSHIBA FINANCIAL SERVICES (2)
09/20/2016 TOSHIBA FINANCIAL SERVICES (2)
09/20/2016
TERRI WOLD09/20/2016
G1, Attachments
Packet Page Number 34 of 207
Settlement
Date Payee Description Amount
9/12/2016 MN State Treasurer Drivers License/Deputy Registrar 31,130.33
9/12/2016 MN Dept of Natural Resources DNR electronic licenses 464.50
9/12/2016 U.S. Treasurer Federal Payroll Tax 107,301.59
9/12/2016 P.E.R.A.P.E.R.A.105,052.29
9/12/2016 Empower - State Plan Deferred Compensation 30,441.00
9/12/2016 MN State Treasurer State Payroll Tax 21,834.81
9/13/2016 MN State Treasurer Drivers License/Deputy Registrar 58,702.38
9/14/2016 MN State Treasurer Drivers License/Deputy Registrar 97,497.36
9/14/2016 Delta Dental Dental Premium 4,657.16
9/15/2016 MN State Treasurer Drivers License/Deputy Registrar 52,916.86
9/15/2016 VANCO Billing fee 84.70
9/16/2016 MN State Treasurer Drivers License/Deputy Registrar 87,508.32
9/16/2016 MN Dept of Natural Resources DNR electronic licenses 531.50
9/16/2016 Optum Health DCRP & Flex plan payments 4,796.75
602,919.55
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 35 of 207
CHECK #CHECK EMPLO
20.72
136.05
400.00
6,470.77
09/09/16 FUNK, MICHAEL 5,335.30
09/09/16 SMITH, BRYAN 456.30
09/09/16 XIONG, TOU 456.30
09/09/16 RAMEAUX, THERESE 3,348.87
09/09/16 OSWALD, BRENDA 2,216.21
09/09/16 JAHN, DAVID 2,019.11
09/09/16 HERZOG, LINDSAY 1,383.62
09/09/16 DEBILZAN, JUDY 2,304.99
09/09/16 RUEB, JOSEPH 3,355.40
09/09/16 PAULSETH, ELLEN 4,785.90
09/09/16 ANDERSON, CAROLE 1,257.71
09/09/16 JUENEMANN, KATHLEEN 456.30
09/09/16 SLAWIK, NORA 518.43
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp
Reimb,
Severance,
ConversioAMOUNT
09/09/16 ABRAMS, MARYLEE 456.30
09/09/16 HAAG, KAREN 4,954.55
09/09/16 SCHMIDT, DEBORAH 3,313.33
09/09/16 ARNOLD, AJLA 2,001.23
09/09/16 BEGGS, REGAN 1,892.00
09/09/16 LARSON, MICHELLE 2,062.59
09/09/16 MECHELKE, SHERRIE 1,237.55
09/09/16 SPANGLER, EDNA 952.00
09/09/16 CRAWFORD, LEIGH 2,023.39
09/09/16 RICHTER, CHARLENE 1,575.63
09/09/16 VITT, SANDRA 1,343.63
09/09/16 MOY, PAMELA 1,651.91
09/09/16 OSTER, ANDREA 2,069.51
09/09/16 CORCORAN, THERESA 2,064.89
09/09/16 KVAM, DAVID 4,595.82
09/09/16 WEAVER, KRISTINE 2,559.29
09/09/16 THOMALLA, CAROL 420.75
09/09/16 SHEPPERD, FAITH 77.94
09/09/16 SHORTREED, MICHAEL 4,467.24
09/09/16 SCHNELL, PAUL 5,301.51
09/09/16 SHEA, STEPHANIE 1,704.19
09/09/16 ABEL, CLINT 3,193.20
09/09/16 ALDRIDGE, MARK 4,428.72
09/09/16 WELCHLIN, KATHLEEN 658.75
09/09/16 WYLIE, TAMMY 1,977.67
09/09/16 BELDE, STANLEY 3,454.97
09/09/16 BENJAMIN, MARKESE 3,503.94
09/09/16 BAKKE, LONN 3,631.37
09/09/16 BARTZ, PAUL 3,656.74
09/09/16 BIERDEMAN, BRIAN 3,694.63
09/09/16 KNUTSON, LOIS 2,553.99
09/09/16 CHRISTENSON, SCOTT 2,431.04
09/09/16 COLEMAN, MELINDA
G1, Attachments
Packet Page Number 36 of 207
160.00
6,740.05
360.00
09/09/16 CARNES, JOHN 3,065.68
09/09/16 CROTTY, KERRY 4,208.82
09/09/16 BUSACK, DANIEL 5,029.81
09/09/16 ERICKSON, VIRGINIA 3,795.25
09/09/16 FISHER, CASSANDRA 1,615.39
09/09/16 DEMULLING, JOSEPH 3,792.47
09/09/16 DUGAS, MICHAEL 4,813.43
09/09/16 GABRIEL, ANTHONY 4,369.80
09/09/16 HAWKINSON JR, TIMOTHY 3,129.34
09/09/16 FORSYTHE, MARCUS 3,253.90
09/09/16 FRITZE, DEREK 3,486.24
09/09/16 HOEMKE, MICHAEL 349.35
09/09/16 HOFMEISTER, TIMOTHY 372.00
09/09/16 HER, PHENG 3,186.97
09/09/16 HIEBERT, STEVEN 3,582.47
09/09/16 KONG, TOMMY 3,561.08
09/09/16 KREKELER, NICHOLAS 1,054.60
09/09/16 JAMES JR, JUSTIN 493.00
09/09/16 JOHNSON, KEVIN 3,967.02
09/09/16 LANGNER, SCOTT 3,193.20
09/09/16 LANGNER, TODD 3,571.07
09/09/16 KROLL, BRETT 3,310.86
09/09/16 LANDEROS CRUZ, JESSICA 464.00
09/09/16 MCCARTY, GLEN 3,631.53
09/09/16 METRY, ALESIA 3,678.74
09/09/16 LYNCH, KATHERINE 3,065.68
09/09/16 MARINO, JASON 3,546.18
09/09/16 NYE, MICHAEL 4,336.68
09/09/16 OLDING, PARKER 3,158.25
09/09/16 MICHELETTI, BRIAN 2,958.68
09/09/16 MULVIHILL, MARIA 2,778.74
09/09/16 PETERSON, JARED 2,661.07
09/09/16 REZNY, BRADLEY 4,095.24
09/09/16 OLSON, JULIE 3,425.78
09/09/16 PARKER, JAMES 3,239.88
09/09/16 STARKEY, ROBERT 2,487.75
09/09/16 STEINER, JOSEPH 2,211.87
09/09/16 SCHOEN, ZACHARY 7,514.00
09/09/16 SLATER, BENJAMIN 3,084.77
09/09/16 THIENES, PAUL 3,824.12
09/09/16 VANG, PAM 2,617.82
09/09/16 SYPNIEWSKI, WILLIAM 3,916.50
09/09/16 TAUZELL, BRIAN 3,305.76
09/09/16 ZAPPA, ANDREW 3,096.52
09/09/16 ANDERSON, BRIAN 209.92
09/09/16 WENZEL, JAY 3,371.43
09/09/16 XIONG, KAO 3,193.20
09/09/16 BAUMAN, ANDREW 3,002.42
09/09/16 BEITLER, NATHAN 367.36
09/09/16 ATWATER, ANDREW 78.72
09/09/16 BAHL, DAVID 401.65
09/09/16 CAPISTRANT, JOHN 520.23
09/09/16 COREY, ROBERT 524.80
09/09/16 BOURQUIN, RON 629.64
09/09/16 CAPISTRANT, JACOB 314.88
09/09/16 CRAWFORD - JR, RAYMOND 4,271.99
G1, Attachments
Packet Page Number 37 of 207
89.9909/09/16 DAWSON, RICHARD 3,978.36
09/09/16 EVERSON, PAUL 3,296.79
09/09/16 DABRUZZI, THOMAS 3,005.74
09/09/16 HAWTHORNE, ROCHELLE 3,222.80
09/09/16 HUTCHINSON, JAMES 183.61
09/09/16 HALE, JOSEPH 367.22
09/09/16 HALWEG, JODI 3,240.51
09/09/16 KANE, ROBERT 405.48
09/09/16 KARRAS, JAMIE 314.88
09/09/16 IMM, TRACY 183.68
09/09/16 JANSEN, CHAD 39.36
09/09/16 KUBAT, ERIC 3,241.94
09/09/16 LANDER, CHARLES 2,833.16
09/09/16 KERSKA, JOSEPH 787.20
09/09/16 KONDER, RONALD 977.44
09/09/16 MERKATORIS, BRETT 32.80
09/09/16 MONDOR, MICHAEL 4,436.69
09/09/16 LINDER, TIMOTHY 3,129.65
09/09/16 LOCHEN, MICHAEL 472.23
09/09/16 NIELSEN, KENNETH 367.22
09/09/16 NOVAK, JEROME 3,414.55
09/09/16 MORGAN, JEFFERY 369.46
09/09/16 NEILY, STEVEN 675.68
09/09/16 OPHEIM, JOHN 244.81
09/09/16 PACHECO, ALPHONSE 472.32
09/09/16 NOWICKI, PAUL 190.24
09/09/16 O'GARA, GEORGE 669.12
09/09/16 RANGEL, DERRICK 839.68
09/09/16 RODRIGUEZ, ROBERTO 3,373.84
09/09/16 PETERSON, ROBERT 3,157.98
09/09/16 POWERS, KENNETH 5,372.52
09/09/16 SVENDSEN, RONALD 4,441.75
09/09/16 GERVAIS-JR, CLARENCE 4,324.94
09/09/16 SEDLACEK, JEFFREY 3,071.66
09/09/16 STREFF, MICHAEL 3,269.51
09/09/16 CORTESI, LUANNE 2,062.59
09/09/16 SINDT, ANDREA 2,909.17
09/09/16 LO, CHING 932.82
09/09/16 LUKIN, STEVEN 5,038.21
09/09/16 EDGE, DOUGLAS 2,508.83
09/09/16 JONES, DONALD 2,349.59
09/09/16 BRINK, TROY 2,584.49
09/09/16 BUCKLEY, BRENT 2,994.77
09/09/16 OSWALD, ERICK 2,374.70
09/09/16 RUIZ, RICARDO 2,034.49
09/09/16 MEISSNER, BRENT 2,347.29
09/09/16 NAGEL, BRYAN 4,006.20
09/09/16 BURLINGAME, NATHAN 2,638.40
09/09/16 DUCHARME, JOHN 2,975.12
09/09/16 RUNNING, ROBERT 2,584.49
09/09/16 TEVLIN, TODD 2,349.59
09/09/16 LINDBLOM, RANDAL 2,975.13
09/09/16 LOVE, STEVEN 4,208.48
09/09/16 ENGSTROM, ANDREW 2,995.70
09/09/16 JAROSCH, JONATHAN 3,420.20
09/09/16 THOMPSON, MICHAEL 5,427.34
G1, Attachments
Packet Page Number 38 of 207
09/09/16 JANASZAK, MEGHAN 2,085.79
09/09/16 KONEWKO, DUWAYNE 5,192.56
09/09/16 ZIEMAN, SCOTT 232.00
09/09/16 HAYS, TAMARA 1,842.33
09/09/16 HINNENKAMP, GARY 2,561.60
09/09/16 XIONG, BRANICA 840.00
09/09/16 HAMRE, MILES 2,091.94
09/09/16 ORE, JORDAN 2,144.83
09/09/16 SALCHOW, CONNOR 596.25
09/09/16 NAUGHTON, JOHN 2,349.59
09/09/16 NORDQUIST, RICHARD 2,334.40
09/09/16 GERNES, CAROLE 1,316.92
09/09/16 HER, KONNIE 256.00
09/09/16 BIESANZ, OAKLEY 1,757.41
09/09/16 DEAVER, CHARLES 595.46
09/09/16 WACHAL, KAREN 1,031.29
09/09/16 WOLFE, KAYLA 792.00
09/09/16 HUTCHINSON, ANN 2,901.98
09/09/16 SOUTTER, CHRISTINE 620.00
09/09/16 KROLL, LISA 2,064.89
09/09/16 RINEAR, STACY 975.47
09/09/16 GAYNOR, VIRGINIA 3,547.91
09/09/16 JOHNSON, ELIZABETH 1,757.79
09/09/16 BRASH, JASON 2,970.09
09/09/16 CARVER, NICHOLAS 4,563.07
09/09/16 FINWALL, SHANN 3,480.60
09/09/16 MARTIN, MICHAEL 3,574.34
09/09/16 WEIDNER, JAMES 1,408.00
09/09/16 WELLENS, MOLLY 1,862.52
09/09/16 SWAN, DAVID 2,999.39
09/09/16 SWANSON, CHRIS 2,088.19
09/09/16 CHRISTOPHER, EMMA 437.00
09/09/16 HILDEBRANDT, ADAM 91.00
09/09/16 BJORK, BRANDON 1,160.00
09/09/16 BRENEMAN, NEIL 2,584.55
09/09/16 LARSON, KATELYN 380.25
09/09/16 LARSON, MARIAH 555.75
09/09/16 JACOBS, ROCHELLE 322.50
09/09/16 KONEWKO, QUINN 223.25
09/09/16 PIEPER, THEODORE 40.00
09/09/16 ROBBINS, AUDRA 3,641.26
09/09/16 PHENGPHAENG, MAICHOUA 32.50
09/09/16 PHENGPHAENG, RICKY 32.50
09/09/16 SIEVERT, ALEXIS 419.25
09/09/16 TAYLOR, JAMES 3,641.25
09/09/16 ROBBINS, CAMDEN 143.00
09/09/16 RYCHLICKI, NICHOLE 820.00
09/09/16 WILLARD, THOMAS 14.00
09/09/16 XIONG, YIA 32.50
09/09/16 VANG, RICKY 32.50
09/09/16 VUKICH, CANDACE 779.00
09/09/16 ADAMS, DAVID 2,274.40
09/09/16 HAAG, MARK 2,586.79
09/09/16 BERGO, CHAD 3,437.34
09/09/16 FAIRBANKS, GEORGE 1,644.00
09/09/16 JENSEN, JOSEPH 1,941.69
G1, Attachments
Packet Page Number 39 of 207
114.90
09/09/16 OHS, CYNTHIA 127.88
09/09/16 RANEY, COURTNEY 978.38
09/09/16 MUSKAT, JULIE 82.63
09/09/16 NITZ, CARA 207.03
09/09/16 BUTLER-MILLER, JADE 102.13
09/09/16 ZIELINKSI, KAYLA 36.00
09/09/16 ZIMMERMAN, JANE 247.28
09/09/16 WILBER, JEFFREY 1,924.19
09/09/16 ANGE, DANIEL 327.88
09/09/16 SCHULTZ, SCOTT 3,933.65
09/09/16 EBERHARDT, AUSTEN 290.00
09/09/16 EVANS, CHRISTINE 2,195.54
09/09/16 CHA, NICKI 161.25
09/09/16 DIONNE, ANN 573.00
09/09/16 HENDRICKS, JENNIFER 1,177.66
09/09/16 HOFMEISTER, MARY 1,282.94
09/09/16 FINNEY, LINDA 346.50
09/09/16 GIBSON, CHRISTINE 2,165.82
09/09/16 PARSONS, NANCY 335.50
09/09/16 SEMONICK, MARJORIE 262.50
09/09/16 NEDEAU, NICOLE 261.64
09/09/16 O'CONNER, TERRINA 714.13
09/09/16 TRIANA, YADIRA 348.00
09/09/16 WISTL, MOLLY 620.50
09/09/16 SKRYPEK, JOSHUA 279.00
09/09/16 ST SAUVER, CRAIG 710.52
09/09/16 BESTER, MICHAEL 34.88
09/09/16 BUCKLEY, BRITTANY 75.94
09/09/16 BASSETT, ANDREA 49.50
09/09/16 BEAR, AMANDA 110.25
09/09/16 DEMPSEY, BETH 376.15
09/09/16 ERICKSON-CLARK, CAROL 18.75
09/09/16 BUTLER, ANGELA 13.69
09/09/16 CURLEY, ELAINE 30.00
09/09/16 GUSEK, YESENIA 51.00
09/09/16 GUSTAFSON, BRENDA 98.00
09/09/16 GARTNER, DARYL 97.75
09/09/16 GRUENHAGEN, LINDA 564.09
09/09/16 HOLMBERG, LADONNA 153.76
09/09/16 JOHNSON, BARBARA 306.05
09/09/16 HANES, CHAD 27.00
09/09/16 HANSON, REBECCA 18.00
09/09/16 MILAN, COLIN 70.00
09/09/16 MUELLER, CHRISTINE 29.75
09/09/16 LAMSON, ELIANA 27.38
09/09/16 MCKILLOP, AMANDA 148.12
09/09/16 TRUONG, CHAU 14.00
09/09/16 TUPY, MARCUS 96.00
09/09/16 SMITLEY, SHARON 209.20
09/09/16 TREPANIER, TODD 110.44
09/09/16 WAGNER, JODY 78.00
09/09/16 YANG, JUDY 220.00
09/09/16 ROMERO, JENNIFER 70.50
09/09/16 SCHREIER, ROSEMARIE 116.26
09/09/16 RESENDIZ, LORI 2,865.64
09/09/16 RICHTER, DANIEL
G1, Attachments
Packet Page Number 40 of 207
99102320
99102321
99102322
99102323
09/09/16 CARTER, PRECIOUS 126.00
09/09/16 LANGER, CHELSEA 110.25
09/09/16 ELLISON, LELIA 132.50
09/09/16 GRACE, EMILY 343.90
09/09/16 TRAUTMAN, JACOB 709.32
09/09/16 COUNTRYMAN, BRENDA 1,480.50
09/09/16 REILLY, MICHAEL 2,101.69
09/09/16 STEFFEN, MICHAEL 114.00
09/09/16 SMITH, JEROME 66.75
550,066.60
09/09/16 GRANADOS, ERWIN 15.00
09/09/16 KRUEGER, SCOTT 32.50
09/09/16 MALONEY, SHAUNA 42.75
09/09/16 PRINS, KELLY 2,145.95
09/09/16 HEINTZ, JOSHUA 342.00
09/09/16 KRECH, ELAINE 738.65
09/09/16 CRAWFORD, SHAWN 756.83
09/09/16 HER, ONG 35.00
09/09/16 CHRISTAL, JENNIFER 44.00
09/09/16 CUMMINGS, KYRAYA 36.75
09/09/16 RENNER, MICHAEL 2,106.30
09/09/16 DIEZ, ANTONIO 15.00
09/09/16 FRANZEN, NICHOLAS 3,407.49
09/09/16 GERONSIN, ALEXANDER 1,085.10
09/09/16 XIONG, BOON 1,897.69
09/09/16 FOWLDS, MYCHAL 4,378.15
09/09/16 PRIEM, STEVEN 2,638.39
09/09/16 WOEHRLE, MATTHEW 2,597.27
09/09/16 HARRER, NATALIE 1,368.00
09/09/16 SCHILTZ, STEFAN 618.00
09/09/16 DOUGLASS, TOM 2,490.48
09/09/16 VANG, VICHAI 255.00
09/09/16 YANG, SYDNEY 262.50
G1, Attachments
Packet Page Number 41 of 207
G2
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Karen Haag, City Clerk
Deb Schmidt, Deputy Clerk
DATE: September 19, 2016
SUBJECT: Approval of Resolution Appointing Election Judges for the November 8, 2016 State
General Election
Introduction
Minnesota Statutes Section 204B.21 requires that the governing body of each municipality appoint
election judges to serve in the precincts within the municipality at least 25 days before the election
at which the election judges will serve.
Background
The attached resolution does not qualify individuals to serve as election judges. Appointments will
be made from this list to fill the needed positions but not everyone on this list may be appointed.
Additionally, individuals that have not completed the required election judge training and completed
the paperwork required by the city will not be permitted to work unless they have met these
requirements.
If it is determined that additional election judges are needed and their names are not included in
the resolution, Minnesota Statutes Section 204B.21 allows the appointing authority to pass a
resolution authorizing the appointment of additional election judges within the 25 days before the
election.
Budge Impact
The funds to pay election judges to serve on Election Day have been budgeted for in the 2016
Election Budget.
Recommendation
Staff recommends that the City Council approve the resolution certifying election judges for the
November 8, 2016 State General Election.
Attachments
1. Resolution Appointing Election Judges for the State General Election
Packet Page Number 42 of 207
G2, Attachment 1
Page 1 of 2
Resolution
Appointing Election Judges for the
State General Election
WHEREAS, Minnesota Election Law 204B.21 requires that persons serving as election
judges be appointed by the City Council at least 25 days before the election.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota, that the following individuals are appointed as election judges for the City of
Maplewood for the State General Election on November 8, 2016:
Meridith Aikens
Jim Allen
Theodore Anderson
Nancy Anderson
Ahsan Ansari
Ajla Arnold
Paul Babin
Bernadette Barbon
Rosemary Bartley
David Bedor
Barbara Beecher
Jan Behr
Jaime Belland
Al Bierbaum
Sharon Bierwerth
Diane Bjorklund
Donita Bolden
Marietta Bongiovance
Michele Booher
Richard Brandon
Ginny Brandon
Denise Bricher
Kathy Bronner
Eugene Bunkowske
Bernice Bunkowske
Fannie Carson
Justin Carson
Helen Carson
Rita Casura
Andre Chouravong
Ann Cleland
Edward Combe
Thomas Connelly
Colleen Connolly
Lauren Cox
Victoria Cramer
Bonnie Dahl
Pauline Danielson
Nancy DeBernardi
Phil DeZelar
Charlene Dickerson
Helen Jean Dickson
Albin Dittli
Jeanne Doroff
Diane Droeger
Larry Dumke
Gloria Dunshee
Carolyn Eickhoff
Ann Fallon
Jan Falteisek
Nick Franzen
Mary Jo Freer
Robert Freid
Mary Katherine Fuller
Barbara Funk
Terrence Garvey
Bobbi Gilpin Smith
Diane Golaski
Anne Gravelle
Barb Gravink
David Grefe
Jamie Gudknecht
Dianne Gustafson
Ernie Haag
Phyllis Haag
Michael Hafner
Joann Hagemo
Vonna Hahn
Sandra Hahn
Lisa Hansford
Joan Hanson
Mary Harder
Robert Hart
Barbara Hart
Jean Heininger
Darlene Herber
Gary Hinnenkamp
Mary Holmes
Janice Hoppe
Jeanette Hulet
Raymond Huth
Patricia Huth
Carol Ingersoll
Carol Jagoe
David Jahn
Gwendolyn Jefferson
Robert Jensen
Judith Johannessen
Robert Johnson
Cheryle Johnson
Warren Johnson
Howard Johnston
Shirley Jones
Myrna Kane
Annette Kane
Judy Kipka
Carol Knauss
Lois Knutson
Pete Koegel
Carol Koskinen
Patricia Krageland
Dennis Kramer
John Krebsbach
Jason Kreger
Elaine Kruse
Jackie Kwapick
Tom Labarre
Annette LaCasse
Barbara Larson
Tom Layer
Mary Ann Leo
Claudette Leonard
James Leonard
Sandy Lewis
Darla Lindelien
Greg Lindholm
Marianne Liptak
Darlene Loipersbeck
Jules Loipersbeck
Jeri Mahre
John Manthey
Thomas Maskrey
Christina Mastro
Packet Page Number 43 of 207
G2, Attachment 1
Page 2 of 2
John McCann
Judy McCauley
Joan McDonough
Barb Miller
Patricia Mohwinkel
Marlene Moreno
Julia Nentwig
Mary Newcomb
Miranda Nichols
Mary Nierling
Ann Norberg
Debbie Norring
Cynthia OBrien
D. William (Bill) O'Brien
Anita Olson
Dian Parent
Susan Parnell
John Parnell
Marilyn Peper
Devrie Perzichilli
Joan Peterson
Kathleen Peterson
Linda Peterson
Carolyn Plank
Orlin Plath
Joseph Plumbo
Roger Posch
Dan Prokosch
Pamela Prokosch
Shelly Putz
Steve Putz
Andrew Reichow
Roy Reichow
JoAnne Reinke
Rita Renslow
Vincent Rodriguez
Teresa Rossbach
Beryl Rourke
Bob Rozmarynowski
Crystal Rygg
Warren Sands
Kathleen Sauer
Cynthia Schluender
William Schmidt
James Seitz
Deborah Seyer
Mary Singer
Delaney Skaar
Susan Skaar
Margaret Smith
Duane Smith
Kathy Sorenson
Faith Sorenson
Bob Spangler
Edna Spangler
Florence Sprague
Tim Stafki
Judith Steenberg
Richard Steenberg
Mary Storm
Mary Strandness
Chris Swanson
Kim Swift
Lori Taylor
John Thom
Carol Thomalla
Jodi Tripp
Dale Trippler
Jo Trippler
Micki Tschida
Carolyn Urbanski
Holly Urbanski
Karen Valento
Mary Vanek
Gayle Wasmundt
Cindy Yorkovich
Judy Zielinski
Leroy Zipko
Florentine Zipko
Packet Page Number 44 of 207
AGENDA REPORT
TO: Melinda Coleman, City Manager
FROM: DuWayne Konewko, Parks & Recreation Director
Audra Robbins, Recreation Manager
SUBJECT: Approval of Resolution Accepting 2017 Minnesota State Arts Board Learning
Grant
DATE : September 26, 2016
Introduction
The City has received a grant for 2017 from the Minnesota State Arts Board Learning Grant in the amount
of $130,722 for the Kid City Project. The total amount of the project is $143,790 and the City is responsible
for a 10% match. Staff will be reaching out to local businesses for additional financial support to help offset
this match. Staff is requesting council to approve the attached resolution accepting the grant from The
Minnesota State Arts Board Learning Grant.
Background
Kid City, is a youth-driven public art program that mobilizes kid citizens to work in partnership with artists
and the City to revitalize Maplewood. Kid City responds to risk factors faced by our youth, many of whom
are from the City’s fastest growing populations (Latino, East African, Hmong, and Karen), receive free
and/or reduced lunches, and are at-risk of dropping out of school.
Maplewood will continue to partner with Z Puppets Rosenschnoz, led by Shari Aronson and Chris Griffith
who are award-winning Minneapolis multidisciplinary artists specializing in innovative, interactive
experiences for families and youth.
Budget
The City is required to provide a 10% match. As previously stated, staff will be working with local
businesses to raise additional monies to help offset this match. If staff is unsuccessful raising additional
monies, funding for the match amount would come from the PAC fund. Monies are available in this
account for the match.
Recommendation
Staff is recommending that the City Council approve the attached Resolution of Acceptance of 2017
Minnesota State Arts Board Learning Grant. In addition, staff is requesting the City Council to direct the
Finance Director to establish a program budget in the amount of $143,790 for the Kid City Project.
Attachments
1. Resolution of Acceptance of 2017 Minnesota State Arts Board Learning Grant
G3
Packet Page Number 45 of 207
RESOLUTION
ACCEPTANCE OF 2017 MINNESOTA STATE ARTS BOARD LEARNING GRANT
WHEREAS, this grant contract is between the State of Minnesota, acting through its
Board of the Arts (referred to as the “Board”), and City of Maplewood (referred to as the
“Grantee”);
WHEREAS, Minnesota Statutes 2014, section 129D.04, authorizes the Board to
distribute grants, loans, and other forms of assistance for artistic activities; and
WHEREAS, the Minnesota State Legislature in the 2015 Special Session, chapter 2,
article 4, section 2, subdivision 3, appropriated $26,819,000 from the arts and cultural heritage
fund to Minnesota State Arts Board for fiscal year 2016 arts grant programs and services; and
WHEREAS, the Minnesota State Legislature in the 2015 Regular Session, chapter 77,
article 1, section 24, subdivision 1, appropriated $7,522,000 from the State’s general fund to the
Minnesota State Arts Board for fiscal year 2016 arts grant programs and services; and
WHEREAS, the United States Congress, acting through the National Endowment for
the Arts, has awarded $741,100 to the Minnesota State Arts Board for fiscal year 2016 for arts
programs and priorities in Minnesota;
WHEREAS, the Board has instituted a pilot grant program, Arts Learning, to broaden
opportunities for Minnesotans to participate in the arts; and
WHEREAS, the Board has selected the applicant as a Grantee in the Arts Learning
grant program;
THEREFORE, the Board agrees to award the Grantee a fiscal year 2017 Arts Learning
grant in support of eligible costs as described in the Grantee’s Application in the amount of
$130,722; and
THE Grantee represents that it is duly qualifies and agrees to perform all services
described in this grant contract to the satisfaction of the Board. Pursuant to Minnesota Statutes
§16B.98 subdivision 1, the Grantee agrees to minimize administrative costs as a condition of
this grants; and
THEREFORE, the Board and Grantee agree to the following terms and conditions, and
further agree that Grantee’s failure to comply with any of the requirements of this contract may
jeopardize its eligibility to apply for or receive future Arts Board grants.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the
City of Maplewood to accept this grant.
G3, Attachment 1
Packet Page Number 46 of 207
AGENDA REPORT
TO: Melinda Coleman, City Manager
FROM: DuWayne Konewko, Parks & Recreation Director
Audra Robbins, Recreation Manager
SUBJECT: Approval of Contract for Kid City Outreach and Project Coordinator
DATE : September 26, 2016
Introduction
The City has received a grant from The Minnesota State Arts Board Learning Grant in the amount of
$130,722 for the Kid City Project for 2017. As part of that grant, there are monies allocated to enter into a
contract for a Kid City Outreach and Project Coordinator to oversee the project and facilitate the
partnership between the City, Z Puppets and the community.
Background
The Kid City Outreach and Project Coordinator is a part-time contract position with Maplewood Parks and
Recreation with the Kid City public art program for the City of Maplewood in partnership with Z Puppets
Rosenschnoz.
The Outreach & Project Coordinator will work with the Maplewood Parks & Recreation Department and Z
Puppets, reporting to the City of Maplewood Recreation Manager and some of the main objectives of this
position are to:
• Create and implement a community outreach plan to East African, Latino, Hmong and Karen
Communities
• Establish and maintain healthy networks between community contacts and Kid City, especially
those working towards racial equity in Maplewood
• Serve as ambassador of Kid City within the Maplewood community
• Track and monitor
budget income and expenses
progress towards project goals and outcomes
timelines, tasks, responsibilities for project programs
evaluation of participants and other project stakeholder
Recommendation
Staff is recommending that the City Council approve the attached contract for a Kid City Outreach and
Project Coordinator and authorize the contract to be signed by the Parks & Recreation Director.
Attachments
1.Contract for Kid City Outreach and Project Coordinator
G4
Packet Page Number 47 of 207
September 27, 2016
Name
Address
Ctiy, State, Zip
Dear ,
The City of Maplewood and Z Puppets Rosenschnoz are pleased to confirm our verbal offer to
provide part-time project management services with City of Maplewood as Kid City Outreach &
Project Coordinator, to become effective October 3, 2016.
The details of our offer, including the scope of services, are attached as Schedule “A.”
Please take the time to carefully review our proposal. This letter, along with the enclosed
schedules, outline the obligations of both City of Maplewood and yourself with respect to the
scope of services, and is governed by the laws of the State of Minnesota and the City of
Maplewood.
We are pleased to welcome you to the Kid City team and to the City of Maplewood Parks &
Recreation Department.
Sincerely,
DuWayne Konewko Chris Griffith Shari Aronson
Parks & Recreation Director Z Puppets Creative Director Z Puppets Creative Director
I, Name, acknowledge that I have read, understood and accept this offer and the terms and
conditions contained in the attached Schedule(s), and agree to be bound by the scope of
services therein.
___________________________________________ _______________________
Signature Date
___________________________________________ _______________________
Signature Date
DuWayne Konewko
Parks & Recreation Director
G4, Attachment 1
Packet Page Number 48 of 207
Schedule A
Scope of Services
The following outlines the terms and conditions to provide part-time project management services
for the City of Maplewood. The City of Maplewood reserves the right to change these terms and
conditions as necessary, with due notice.
Title Kid City Outreach & Project Coordinator
Initial Reporting
Relationship
Audra Robbins, City of Maplewood Recreation Manager
Chris Griffith & Shari Aronson, Z Puppets Creative Directors
Responsibilities Your job responsibilities include the planning, implementation, and
tracking of Kid City related activities and supporting the goals of the
project overall. A copy of the project management position is attached
as Schedule “B”.
Fees for Compensation $20 per hour
The City and Coordinator agree as follows:
1. That the Coordinator is an independent contractor and not an
employee of the City;
2. That the Coordinator is responsible for payment of federal, FICA
and state income taxes and that the City will not be withholding such
taxes;
3. That the Coordinator is not covered under Minnesota
Unemployment Compensation Rules and agrees that the Coordinator
has no claim for benefits under such when this contract is
terminated;
4. That the Coordinator will provide the City with a completed W -9 prior
to commencing services;
5. That the City will provide Form 1099 to Coordinator reflecting total
remittances paid to the Coordinator for any applicable calendar year.
The 1099 will be remitted to the coordinator by January 31 of the year
following the year in which remittances are made;
Contract Start Date October 3, 2016
Contract End Date August 31, 2017
G4, Attachment 1
Packet Page Number 49 of 207
Number of Hours 30 hours per week
Billing Schedule The payment for services shall be forwarded, approximately every two
weeks, upon receipt of an invoice from the independent contractor;
Changes to Duties and/or
Compensation
If your duties or compensation should change during the course of the
contract term with City of Maplewood, the validity of our agreement will
not be affected. In addition, if one or more of the provisions in our
agreement are deemed void by law, then the remaining provisions will
continue in full force and effect.
Termination Either party may terminate the contract with two weeks prior written
notice.
Legal Advice If you are uncertain about the contents of this offer, it may be advisable
to seek independent legal advice prior to signing.
Schedule B
Kid City Outreach & Project Coordinator
Position Description
The Kid City Outreach & Project coordinator is a part-time contract position with Maplewood
Parks and Recreation with the KID CITY public art program for the City of Maplewood in
partnership with Z Puppets Rosenschnoz.
The goals of KID CITY are to:
• Engage Maplewood residents in city revitalization through the creativity of children
• Spark connections across the diverse populations of Maplewood
• Empower youth to become future leaders in our community
This partnership is intended to be multi-year based upon acquisition of funding.
The Outreach & Project Coordinator will work with the Maplewood Parks & Rec Department and
Z Puppets, reporting to the City of Maplewood Recreation Manager.
Community Outreach
• Create and implement a community outreach plan to East African, Latino, Hmong and
Karen Communities
• Establish and maintain healthy networks between community contacts and Kid City
especially those working towards racial equity in Maplewood
• Identify and communicate needs for marketing and artist site visits
G4, Attachment 1
Packet Page Number 50 of 207
• Provide Bimonthly Community Outreach reports to Parks & Rec, Z Puppets outlining
updates, status and next steps re: community contacts and partners
• Contribute input to and participate in evaluation as needed
• Serve as ambassador of Kid City within the Maplewood community
Project Management
Coordinate between City of Maplewood and Z Puppets Rosenschnoz--
• Create master project calendar & timeline
• Develop, update, and maintain administrative and communication systems
• Coordinate Marketing Timeline including media releases, website updates, print and
electronic promotional materials, and social media
• Track and monitor
o budget income and expenses
o progress towards project goals and outcomes
o timelines, tasks, responsibilities for project programs
o evaluation of participants and other project stakeholder
• Schedule and Attend Advisory Committee, and Partner Meetings
G4, Attachment 1
Packet Page Number 51 of 207
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Nick Carver, Building Official
DATE: September 26, 2016
SUBJECT: Approval of the Appointment of Jason Brash as Building Official
Introduction
According to the 2015 Minnesota State Statute 326B.133, a Minnesota Building Official must be
appointed by the jurisdiction in which they work to administer State Building Code. To meet the
requirements of State Law, staff is requesting the City Council appoint Jason Brash to the
position of Building Official for the city of Maplewood.
Background
Jason Brash began employment with the city in May of 2006 as a building inspector intern, then
he was hired on as a full-time building inspector apprentice in October of 2006. In 2010, Jason
was promoted to a full-time building inspector. Jason is currently a Minnesota State certified
Building Official and is qualified for the state delegation. In addition, Jason is certified with the
International Code Council “green construction” and will continue to manage the city of
Maplewood’s Green Building Program. Jason is very involved in professional organizations and
is a director of the 10,000 Lakes Chapter of the International Code Council (ICC).
Budget Impact
The position of building official is in the budget.
Recommendation
Staff recommends the city council approve the appointment of Jason Brash as Building Official
for the city of Maplewood effective October 3, 2016.
Attachments
None
G5
Packet Page Number 52 of 207
MEMORADUM
TO: Melinda Coleman, City Manager
FROM: Paul Schnell, Police Chief
DATE: September 20, 2016
SUBJECT: Approval of a Resolution to Accept the Donation of a Prescription Drug Collection
Bin Valued at $1,500 from Call2Recycle, Inc.
Introduction
The Maplewood Police Department was the recent recipient of a prescription medication
collection bin, which, following Council approval, will be mounted near the night entrance of
the police department to ensure the broadest public access in a secure area.
On a regular basis, members of the public present at City Hall with a request to turn over unused
prescription medications. The ability to serve residents who wish to safely dispose of unused
prescription medications is regarded as a valuable service with implications for public health and
public safety.
Background
Recently, the police department was contacted by St. Paul-Ramsey Public Health about the
availability of an unused prescription medication collection bin. The bin became available after an
Atlanta, GA based company, Call2Recycle, Inc., contracted with a Minnesota firm to manufacture
a small number of collection bins. Ultimately, Call2Recycle elected not to enter the collection bin
business segment, which made the bins locally available to St. Paul-Ramsey Public Health.
The City of Maplewood is fortunate to obtain one of these collection bins. The collection bins
have a value of $1,500.00.
Budget Impact
The collection bin is being donated without cost to the City. The City will incur a one-time
expense for the installation of the collection unit, which will be securely mounted to a
concrete base. City staff will develop and construct the collection bin base. Collection bin
graphics are being provided at no cost by the St. Paul-Ramsey Public Health Department.
The police department’s property room staff will manage retrieval and destruction of the
collected prescriptions in collaboration with Public Health Department personnel. Secure
destruction of the medications will be of no cost to the City.
Recom mendation
Approval of the resolution accepting the donation made by Call2Recycle, Inc.
Attachments
1. Resolution
G6
Packet Page Number 53 of 207
CITY OF MAPLEWOOD
RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO
THE MAPLEWOOD POLICE DEPARTMENT
WHEREAS, the private company, Call2Recylce, Inc. of Atlanta, Georgia has made
available to the Environmental Health Unit of St. Paul – Ramsey Public Health Department a
prescription medication collection bin valued at $1,500.00; and
WHEREAS, this collection bin serves Maplewood and the surrounding community by providing a
safe and secure method of discarding unused prescription medication; and
WHEREAS, the Maplewood Police Department has agreed to work in collaboration with Ramsey
County Environmental Health for the purpose and safely monitoring, managing, and disposing of unused
prescription medications; and
WHEREAS, the Maplewood City Council is appreciative of the donation and commends the
Call2Recycle, Inc. for their valuable donation of a prescription medication collection bin.
NOW , THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood,
Minnesota, that:
1. The donation is accepted and acknowledged with gratitude; and
2. The donation will be appropriated for public use; and
3. The police department has agreed to serve as the local administrator of the collection bin and
associated program.
Passed by the Maplewood City Council on September 26, 2016.
Nora Slawik, Mayor Date
Attest:
Karen Haag, City Clerk Date
G6, Attachment 1
Packet Page Number 54 of 207
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Paul Schnell, Chief of Police
DATE: September 19, 2016
SUBJECT: Approval of an Agreement for Participation in a Ramsey County Project to Explore
Factors Predictive of Justice System Involvement for County Youth
Introduction
The Maplewood Police Department seeks City Council approval to participate in a Ramsey County and
National Council on Crime and Delinquency cross systems data analysis project to explore the key
factors that are predictive of juvenile justice system involvement.
Background
Ramsey County Community Corrections, the Ramsey County Attorney’s Office, St. Paul Police
Department, and St. Paul Public Schools have been collaboratively working to enhance prevention
efforts by developing a systemic, comprehensive triage and referral system to connect children to
resources to address the underlying causes of behavior. The ultimate goal is to remove barriers to
improve school success and prevent youth interaction with the juvenile justice system. The challenge
to this collaborative process is the understandable yet profound limitation on data-sharing across
systems to gain a deeper understanding of the needs to children in order to effectively target resources.
The existing project partners are now seeking to engage with the City of Maplewood and the City
Roseville Police Departments to expand the collaborative research focus.
All project partners asked to commit to signing onto the government data access and non-disclosure
agreement. Once the agreements are in place, the Ramsey County Attorney will seek a court order,
which will specifically address the types of data to be shared, who will share data, and the uses and
storage of the data, etc. It is important to note that the project is contingent on issuance of a court
order.
The Maplewood City Attorney has reviewed the agreement and had no issue with the agreement since
the project is predicated on a court order.
Budget Impact
No adverse budget impact. The police department will allocate staff time for the purpose of data
capture and data disclosure.
Recommendation
Approval of data sharing agreement to participate in the National Council on Crime and Delinquency
study by providing court ordered data in collaboration with other project partners.
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Attachments
1. National Council on Crime And Delinquency grant questionnaire
2. Data Access and nondisclosure agreement
3. Draft Court Order
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Cross-Systems Data-Sharing and Transparency Project to Reduce Juvenile Justice Involvement
Written Interview Questions
Note: Send written responses to Aishatu Yusuf at ayusuf@nccdglobal.org by June 1, 2016, 5:00 p.m.
PST.
Project Leadership
1. Describe the leadership for this project, including the lead agency; the individual serving as
project manager; and the designated core leadership team, including team members from
each agency. Also include previous collaborative projects. Finally, please comment on the
anticipated amount of staff time allocated to this project for the project manager.
In order to ensure the success of this project, the County will take the lead, as both the
juvenile probation and child welfare data fall under its purview. Deputy County Manager
Scott Williams will sponsor the project and oversee the project manager, a professional
project manager from the County’s IT department who will devote 10-20 hours to the
project on a weekly basis.
In addition to the project manager, other core leadership team members include:
Scott Williams, Deputy Ramsey County Manager for Public Safety
Womazetta Jones, Director of Ramsey County Social Services
Cam Counters, Evaluations Manager for Ramsey County Social Services
Brian Portzen, Assistant Director for Ramsey County Corrections
Leah Bower, Evaluations Supervisor for Ramsey County Corrections
Jackie Turner, Chief Engagement Officer for Saint Paul Public Schools
Tyrize Cox, Director of Family Engagement & Community Partnerships for S PPS
Stacey Gray-Akyea, Director of Research & Evaluation for Saint Paul Public Schools
Julie Atella, Research Scientist for Wilder Research
Erica Schumacher, Director of Strategic Initiatives for Ramsey County Attorney’s Office
Kate Richtman, Director of Juvenile Division for Ramsey County Attorney ’s Office
Our agencies have collaborated for years in multiple capacities. Our leaders all convene monthly
on the Mayor’s Education Leadership Team (MELT) in order to advance high-level collaboration
and strategic problem-solving together around the needs of youth. Most recently, the biggest
challenge facing us collectively has been responding to increasing incidents of youth misbehavior
or violence fueled by unmet needs and/or past or present trauma. We all collaborate on the Saint
Paul Promise Neighborhood, a community-based effort to support youth from cradle to career so
they can succeed in school and in life. In addition, all of our public institutions sit on the Saint Paul
Children’s Collaborative (SPCC), a joint effort to coordinate service delivery for children and
families, underwritten by a 2004 collaborative agreement solidifying the triumvirate as a family
services collaborative under Minn. Statute 124D.23. We have also collaborated for the past
decade on a Juvenile Detention Alternatives Initiative, which, through the use of a Risk
Assessment Inventory (RAI), has successfully decreased the average daily population of children in
detention from upwards of 100 to 25-30. We are now in the process of expanding our efforts, in
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partnership with Annie E. Casey Foundation, to better understand and serve “deep-end” children
and to prevent & reduce initial and subsequent out-of-home placements. In addition, three of us
collaborate on Sprockets, our city’s out-of-school-time network, which has data sharing
agreements underlying it, attached. And the criminal justice elements of our systems participate
on the Criminal Justice Coordinating Council.
For the past year, our four entities have been collaboratively working, as the Community
Innovation Team (CIT), to enhance our prevention efforts by developing a systemic,
comprehensive triage and referral system to connect kids to resources to address underlying
causes of behavior, thereby removing barriers to increase school success and prevent interaction
with the juvenile justice system.
2. Detail the commitment level of judges, county executives, commissioners, and other high-
level stakeholders who will play a role in the outcomes of this project.
Our juvenile court judges have been active participants in our JDAI initiative and have been
advocating for years for more and better alternatives to traditional dispositional options and
more data around whether the programming they’re ordering youth to undergo is actually
effective, and for which youth. In addition, the County recently reorganized its departments and
aligned its Human Services and Corrections divisions specifically to start looking at youth
holistically, has taken steps to decrease out-of-home placements, and is in the process of
developing a youth continuum to better support youth across the spectrum of need. Our County
Commissioners have taken the lead on these efforts and have been very supportive of our CIT
efforts, central to which has been improving our ability to share data. Our elected County
Attorney is a big proponent of better data sharing to inform coordinated prevention efforts and
has dedicated his staff to secure funding and help advance our CIT work. Our school board chair
and a majority of its members have been engaged in our CIT community conversations and are
supportive of our efforts to find new and better ways to increase school success and prevent
interaction with the justice system. The Superintendent has been very supportive of this concept
from the start and has been a fervent advocate at all of these tables where we come together
jointly to help the children in our community who are struggling the most. At our last MELT
meeting, after yet another powerpoint presentation about the stark disparities in our
community across multiple systems, the Superintendent asked when we are going to stop talking
about this and start finding actual solutions to help these children.
3. Data transparency is a core component of this project. This includes interagency transparency,
as individual client-level data will be available to the agencies participating in this project. In
addition, a publicly available data portal will report aggregate, non-identifiable trends in risk
factors related to juvenile justice system involvement and crossover between the three
systems.
Please describe your jurisdiction’s commitment to both the inter-agency and public-facing
data transparency pieces of this project. Provide detail of any foreseen challenges regarding
data and the data transparency plan and actions to mitigate those challenges, if any.
As public agencies, we all agree that we need to proactively share information with one another
to more quickly and more responsively address the needs of youth who are struggling the most,
but due to the significant disparities inherent in our data, we lack consensus about how best to
do so. Without a data-driven strategy, members of communities of color who lack trust in
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governmental systems fear that we will target their children needlessly and do more harm than
good. We have piloted many different initiatives throughout the years but they have largely
been band-aids that end up helping a relatively small group of people, for too short a period of
time, as opposed to systemic changes to achieve meaningful impact for all our children. We need
your help to develop a data-driven approach to effectively identify and provide the right services
to children so we start helping them address underlying causes of behavior and prevent further
escalation into the juvenile justice system.
We are committed to improving our data sharing and are accustomed to project-specific data
sharing agreements that enable us to share specific data for specific purposes. We are in the
process of having our existing joint powers agreement (the SPCC agreement) reviewed by our
data practices attorney to suggest revisions to strengthen its data-sharing mechanism. If
amending that current agreement could meet the needs of this project, that may be the easiest,
most seamless path to enabling the data sharing. Also, this would be an opportune time to
incorporate other changes necessitated by this project, as well.
Through our collaborative work, we are accustomed to sharing identifiable data with an entity like
Wilder Research that is compiled and reported out in an aggregate form. That trend data is
important to our understanding of the children and families we serve and we see a benefit to
having it shared through a public portal. When it comes to sharing client-level data among
agencies, we definitely see the benefits to our ability to provide efficient, effective services and
we currently have several mechanisms, like the Child Safety Advisory Team, that enable us to do
so provided we adhere to clear guidelines to ensure client confidentiality and data privacy. We are
also aware of other models in our state by which each agency has a separate data-sharing
agreement with a non-profit that enables the non-profit to access their individual databases and
connect the dots to understand the big picture with individual children.
We look forward to your technical assistance in helping us to find a legal data-sharing agreement
that enables the data-sharing you seek and is in conformance with our state data practices act
and federal regulations like HIPPA and FERPA. We have a state statute on data sharing within
counties that will enable the sharing of contact information and responsible staff between
corrections and human services within our county. We could also explore getting a judicial order
to enable data sharing specific to the project. Our County Attorney’s Office has an attorney who
specializes in data practices and will be a resource to help craft a workable solution, alongside
school district and city attorneys.
4. What would you see as NCCD’s role in fostering and developing collaboration between
partners and stakeholders?
Due to our extensive history of current and past collaborative efforts, we have established
strong working relationships amongst our agencies. We would not anticipate the need for
you to help foster collaboration, but we see your role in this project to:
Help foster a shared vision among agencies, while honoring our individual roles in
the system;
Align our systems around a common understanding of data-informed decision-
making to foment a more consistent response to adverse youth behavior that is not
only reactive, but seeks to understand and address underlying causes; and
Provide the resources and technical expertise necessary to tackle this innovative
project and make it a success.
5. Describe the reasons for your jurisdiction’s interest in this type of project. Describe the current
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climate as it relates to juvenile justice and provide thoughts on how this data will help
improve outcomes for youth at risk of justice involvement. Also include tangible ways this
data will be used to improve services for youth at risk of justice involvement.
Ours is a community with a strong tradition of collaboration among public entities, a fervent
commitment to our youth, a culture of meaningfully engaging our residents, and a desperate need
to effectively connect our children to preventive resources to address gaping disparities.
Ramsey County has a population of 532,655 and is home to Saint Paul, population 288,347,
Minnesota’s capital city. Ramsey County is the most diverse county in Minnesota with 35.8% of its
residents being people of color. Saint Paul Public Schools (SPPS) is the largest school district in
Ramsey County with over 39,000 students who speak over 100 native languages and dialects, 1/3
of whom are English Language Learners and nearly 3 out of 4 of whom are living in low-income
households.
While Ramsey County boasts a high quality of life overall, 1 in 4 of its residents currently relies on
public support to meet basic needs and the county is home to some of the greatest disparities in
the nation with respect to education, housing, justice system involvement, out-of-home
placement, unemployment, health and most, if not all, indicators of success. Educational
outcomes for SPPS students are strongly correlated with poverty rates but a student’s race
remains one of the most predictive indicators of success. While African American students make
up 31% of the SPPS student population, they are disproportionately represented in terms of
negative outcomes in our systems, accounting for 77% of student suspensions, 47% of county
child protection cases, and 54% of cases presented and 62% of youth detained in the juvenile
justice system.
Despite having shared political will, strong collaboration, and good intentions, our collective
impact has been limited by our ability to share identified data across systems to gain a better
understanding of the scope of needs of individual children in order to effectively target resources.
As referenced earlier, we have embarked on a joint effort to enhance our prevention efforts by
developing a systemic, comprehensive triage and referral system to connect kids to resources to
address underlying causes of behavior, thereby removing barriers to increase school success and
prevent interaction with the juvenile justice system. We have just concluded an extensive
community engagement process that successfully engaged over 700 people across race, class, and
culture, 2/3 of whom were people of color, and 1/3 of whom were youth under age 24, in a
conversation about where our children are falling through the cracks and what we need to do to
fill them. The lack of information sharing as a barrier to helping youth and families succeed was a
recurrent theme voiced by our community. In addition, we are contracting with Third Sector
Capital to conduct a feasibility analysis to determine whether pay-for-success financing could
provide sustainable funding for the triage/referral system and/or services.
Part of our challenge is that our systems are currently highly siloed, fragmented, and rife with
disparate outcomes. We are all serving the same kids and families but are doing so within our
respective siloes. One example to illustrate our current predicament is an assault that took place
on the East Side of our city where two 16-year-old boys beat a man so badly, he ended up
permanently brain-damaged. Looking up their records revealed that one of the boys had 31
different incidents in our juvenile justice system, and the other had 23, both starting at age 10.
We look at that as 31 different opportunities we had to intervene in that child’s life and, as a
system, we failed. And now we’re all paying to lock him up for 20-plus years in the adult system. If
one were to calculate the public investment we made in that child and his family through the
education, juvenile justice, and human services systems, it would confirm that we invested a
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significant amount of resources for an abysmal result – for the child, his family, the victim, his
family, and our entire community. In addition, we often see youth involved in our delinquency
system who were previously involved in our child protection system. This correlation is not
surprising, but without an integrated system to help us see the big picture and intervene earlier,
we are truly handicapped and stuck in a reactive cycle as opposed to being able to be proactive
and help address issues before they escalate.
In an ideal world, this project would help us develop a system that relies upon a uniform screening
tool and reduces the need for youth and families to be repeatedly screened and assessed,
diminishing trust. A common complaint we hear from families served by our public systems is that
they have to continually fill out paperwork, answering the same questions over and over again,
and they don’t feel like they get the help they need, or they get the help, but then forget to fill out
the paperwork, and lose it. Many of our families are highly mobile and some get caught in crisis
management mode and having to continually worry about paperwork and potential loss of
services adds to their stress.
Collectively, our approach to care, treatment, and intervention should be as informed as possible.
A child with a long history of abuse and neglect, for instance, requires a different approach and
set of tools for effective intervention. We know that children who come into contact with our
delinquency system due to their behavior need to be understood holistically to address the
underlying causes and prevent their behavior from escalating. To do so effectively requires us to
work across systems to support the child with a multidisciplinary team-based approach. Schools
would particularly benefit from this data-sharing arrangement because it would help inform their
placement of their students to better meet their needs. Students are often unsuccessful because
they’re not in a learning environment that is conducive to their needs. There is also a significant
proportion of youth in Boys Totem Town, our correctional placement facility, who have IEPs
(individual education plans, a federal special education designation). Better understanding these
students’ needs as they transition back into schools should help determine an appropriate
placement and enhance their success.
In addition, the work of this project would align with an ongoing open data effort occurring across
Ramsey County that will make similar County data shareable to the public, but it will also further
advance the work by bringing in information from other systems partners that are not contained
within the project scope of a County data initiative. Most importantly, while sharing data across
an organization is difficult, this project would help with the even more difficult challenge of
aggregating and sharing data among multiple organizations where technical, bureaucratic and/or
policy dynamics often stymie meaningful progress. This initiative would provide a focus on data
sharing that would remove it as a competition alongside other initiatives so that it could
complement and ultimately enhance the other work that is also important to true justice systems
reform.
As a community, we are well-positioned to work with you to develop this innovative new
approach to help our youth succeed and avoid contact with the juvenile justice system. The data
transparency this project provides, coupled with our new triage/referral system, could help us
direct resources to the highest-need kids, significantly increase the effectiveness of our
prevention and intervention ability, decrease the disproportionate impact on children of color
from low-income backgrounds, improve student success and serve as a model for the rest of the
country.
Available Data
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1. Please describe the data environment of each participating agency (e.g., child welfare,
education, juvenile justice). What case management system is used? What type of database is
used, and is there a data warehouse? Do other agencies potentially need to be involved
(mental health, adult jails, etc.)?
Ramsey County Social Services Department (SSD):
We use the Social Services Information System (SSIS) which is a system operated by the Minnesota
Department of Human Services. The information contained in the SSIS system is available to SSD via
nightly download and through the state’s data warehouse. Most records of services provided by SSD to
children and youth are entered into the SSIS system. Service provided by the Ramsey County Mental
Health Center and the Detox facilities are retained in the MedFx system which is not linked to a data
warehouse.
Ramsey County Community Corrections:
We use the Court Services Tracking System (CSTS) which is used by probation and parole officers
throughout MN and is designed to encompass all aspects of managing probation and parole cases. CSTS is
a statewide system that is managed at a county level. Our CSTS system has integration with the state
wide court system MNCIS.
Saint Paul Public Schools:
No data warehouse. No single case management system. Bulk of student data kept in Infinite Campus
Student Information System (SIS), stored on Microsoft SQL server.
2. What types of reporting systems are in place currently in each agency? What reporting tools
are used? Who has access to these tools? Who develops the reports and where does the data
come from?
Ramsey County Social Services Department (SSD):
SSIS includes reporting system, General Reports and Charting. The system contains preformatted reports
and/or graphs that are linked to the CFRS measures, among others. Various parameters of the report can
be modified to tailor the report (e.g., age, dates, and race). SSD also uses Access and Crystal Report
queries the database and to generate reports.
Ramsey County Community Corrections:
CSTS has its own reporting system with a variety of canned reports and parameters to modify to tailor the
reports. Our Department has the capacity and ability to pull and generate ad hoc reports and data sets as
needed.
Saint Paul Public Schools:
Student data can be viewed directly in Campus SIS and extracted through queries.
Data from Campus SIS loaded nightly into Viewpoint, a third-party dashboard-based reporting system, for
teachers, principals, and other staff to access student assessment, attendance, and course results at
individual and aggregate levels, as role allows.
More customizable dashboards, developed by Department of Research, Evaluation, and Assessment and
supported by Office of Teaching and Learning and Office of Technology Services. This system, called BOLT,
includes enrollment, assessment, attendance, behavior, and course data available to administrators
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through Tableau-based system connected to Campus SIS snapshot.
3. What data-sharing agreements are in place currently? Please describe the nature of the
agreements, including goals, participants, and current level of use. If available, please provide
copies of existing agreements.
a. For any existing data-sharing agreements, please describe how data is shared. Is there
a common repository? Regular exchange of data extracts? Queryable data services?
What level of detail is available? Client-level? Aggregate?
As described earlier, we have several project-specific data sharing arrangements, which typically provide
for the sharing of data for a specific purpose. If we share client-level data without consent, it is most
commonly reported out in the aggregate. Attached is the current joint powers agreement supporting the
Saint Paul Children’s Collaborative and the Sprockets agreement, both referenced above. Out-of-School
Time (OST) network Sprockets, hosted at Wilder Foundation, uses a CitySpan database to link SPPS
student data with OST data from SPPS, Saint Paul Parks and Recreation, and various community agencies.
Data provided in flat files through secure server transfer several times per year (manual process).
Wilder Research maintains the most queryable database in Minnesota Compass.
b. If existing data-sharing agreements are not sufficient, please describe how you see
NCCD helping establish the necessary agreements.
See answer # 3 above. In addition to helping us navigate locally, providing examples of what other cities
have created, if any, to successfully navigate these agreements.
4. Please describe the data available from each participating agency (e.g., child welfare,
education, juvenile justice). What client-level data is available? What services, outcomes,
demographics, etc., are tracked? Are common identifiers shared across agency systems? If
available, please provide entity relationship diagrams, data dictionaries, or similar
documentation.
Ramsey County Social Services Department:
We do not have any data sharing agreements in place. Therefore, no information from other agencies is
routinely accessed. There is not a designated common identifier between SSIS and other potential data
systems. Entity relationship diagrams and the data dictionary are available but not readily available. (See
attached data map.)
Ramsey County Community Corrections:
As mentioned above, we do not have any data sharing agreements in place and, therefore; no information
from other agencies is routinely accessed. There is no common identifier between CSTS and other
potential county data systems. Client-level data is available in CSTS which includes demographics, case
information, risk level data, and some service and outcome data.
Saint Paul Public Schools:
Campus SIS includes enrollments, demographics, assessment, attendance, behavior events (suspensions
and dismissals, not referrals), graduation, and course schedules and marks.
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8
5. Please describe any systems available to each participating agency (e.g., child welfare,
education, juvenile justice) to extract and transmit data.
a. Is data replicated to a data warehouse, reporting system, common repository, or other
separate system? If so, how is it extracted (e.g., batch extracts, transactional drips)?
What format is used (e.g., text file, Oracle Datapump, backup files)? On what schedule
(e.g., hourly, nightly, monthly, etc.)?
Ramsey County Social Services Department:
SSIS a) nightly download to Ramsey County of a subset of data fields. MedFx a) data is not transferred.
Ramsey County Community Corrections:
We have access to live, real time data through CSTS.
Saint Paul Public Schools:
No
b. If no data extract system is available, will the relevant IT department support the
creation of an appropriate, regularly scheduled extract? What assistance from NCCD
would be needed to create such a system?
We would be open to exploring this with our IT departments, but would need more information from you
in order to truly evaluate and commit to it.
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GOVERNMENT DATA ACCESS AND NONDISCLOSURE AGREEMENT
1. Ramsey County, the City of Saint Paul, City of Roseville, City of Maplewood, and Saint Paul
Public Schools (hereinafter referred to as the “Disclosing Parties”), hereby authorize the National
Council on Crime and Delinquency (hereinafter referred to as the “Requestor”), access to
retrospective private data on individuals from 2010-2015 on system-involved youth and
parents/guardians, disaggregated by gender, race/ethnicity, age, residential zip code, and include
first name, last name, date of birth as outlined below:
INSERT FINAL DATA LIST
2. The above data set will be provided to the National Council on Crime and Delinquency (NCCD)
for purposes of analyzing the data and creating an integrated data platform. The NCCD will be
provided with the relevant and necessary private data directly from each government entity, will
de-duplicate the data, match the data across systems, create de-identified Summary Data and
then analyze and share the resulting Summary Data set back to the government entities to better
understand the population of youth being served in Ramsey County and determine which factors
are actually predictive of involvement in the juvenile justice system.. Individually identifiable
data will only be shared by the NCCD back to the original Disclosing Party as necessary for
verification purposes.
3. The integrated data platform will, through the simultaneous creation and implementation of a
joint powers entity among the Disclosing Parties pursuant to Minn. Stat. Section 471.59,
eventually enable the Disclosing Parties to share prospectively collected private data on
individuals and identify and appropriately connect youth with comprehensive resources as part of
early intervention strategies. The NCCD has a long history of managing and protecting sensitive
data received in trust from clients. Sensitive client data are housed in secured servers within a
locked server room at the NCCD offices. Network, operating system, and database level access
are in place to limit data access to the appropriate NCCD staff. All private, individually-
identifiable data will be destroyed upon completion of the project. No individual-level private
data will ever be reported except back to the original Disclosing Party for verification purposes.
4. SECURITY. The Requestor shall protect the privacy interests of individual data subjects and
hereby agrees that all data classified by state or federal law as not public which is obtained from
the Disclosing Parties’ records or through contacts with data subjects and incorporated into
reports, summaries, compilations, articles or any document or series of documents capable of
publication shall have all unique personal identifiers removed which could be used to identify
any individual(s) afforded confidentiality.
5. Data contained in the Research Project Database are the property of each of the Disclosing
Parties, respectively.
The Requestor agrees not to make reproductions of any data in the files or remove any such data
from the research site that can in any way identify an individual in the exercise of this
Agreement.
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The Requestor and the Disclosing Parties agree that no private data obtained during the project
that is irrelevant to the purpose of this project will ever be disclosed or communicated to anyone
by any means.
6. NONDISCLOSURE: The Requestor is solely liable for any unlawful use or disclosure of
government data collected, used and/or maintained by the requestor in the exercise of this
Agreement and classified as not public pursuant to Minnesota Statutes, Chapter 13 or any other
state or federal law, and the Requestors understand that each may be subject to the civil or
criminal penalty provisions of Minnesota Statutes, Sections 13.08 and 13.09.
7. INDEMNIFICATION: In consideration of Disclosing Parties’ sharing of data with Requestor,
Requestor agrees to and does hereby indemnify, defend, protect and hold Disclosing Parties, and
each of them, their agents, employees, contractors, representatives and elected officials, harmless
from and against any loss, damage, liability, claim, action, suit, judgment, award, cost or expense
(including, but not limited to, reasonable attorney’s fees, costs and expenses) related to, arising
out of or related to the loss, release or improper access of the data provided by the Disclosing
Parties as the result of action or inactions on the part of Requestor and while said data was in the
custody of Requestor. This specifically includes any use of the data other than that for which it is
provided to Requestor. This indemnification shall be binding upon and inure to the benefit of the
parties, their successors, assigns and personal representatives.
8. PROJECT ACCESS PERIOD: The period by which the Requestor shall access project data or
data subject period shall be from September 1, 2016 to June 30, 2018.
9. STUDY AND EVALUATION RESULTS: A copy of the reports, summaries, compilations,
articles, publications or any document or series of documents capable of publication shall be
made available to the Disclosing Parties in their entirety.
10. CONTINUING NATURE OF OBLIGATIONS: Except for the Project Access Period described
in Paragraph 6, the obligations agreed to by the Requestor in this Government Data Access and
Nondisclosure Agreement shall extend beyond the completion of the project described herein
and shall be continuing in nature.
Signed:____________________________ Date: ________________
Kathy Park, NCCD President
Signed:____________________________ Date: ________________
Christopher Coleman, Saint Paul Mayor
Signed:____________________________ Date: ________________
Nora Slawik, Maplewood Mayor
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Signed:____________________________ Date: ________________
Dan Roe, Roseville Mayor
Signed:____________________________ Date: ________________
John Thein, St. Paul Public Schools Superintendent
Signed:____________________________ Date: ________________
Julie Kleinschmidt, Ramsey County Manager
Disclosing Parties’ Responsible Authorities:
Signed:____________________________ Date: ________________
Ben Rosene, Ramsey County Attorney’s Office
Signed:____________________________ Date: ________________
Johanna Berg, Ramsey County Corrections
Signed:____________________________ Date: ________________
Karen Saltis, Ramsey County Child Welfare
Signed:____________________________ Date: ________________
, City of Saint Paul
Signed:____________________________ Date: ________________
, City of Maplewood
Signed:____________________________ Date: ________________
, City of Roseville
Signed:____________________________ Date: ________________
Joe Munnich, Saint Paul Public Schools
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1
STATE OF MINNESOTA DISTRICT COURT
COUNTY OF RAMSEY SECOND JUDICIAL DISTRICT
JUVENILE DIVISION
______________________________________________________________________________
IN RE REQUEST OF RAMSEY COUNTY, CITY OF SAINT PAUL,
CITY OF ROSEVILLE, CITY OF MAPLEWOOD,
AND ST. PAUL PUBLIC SCHOOLS FOR AUTHORIZATION
FOR RELEASE OF DATA FINDINGS OF FACT
AND ORDER
______________________________________________________________________________
This request came before the Court, the Honorable John H. Guthmann, Chief Second
Judicial District Court Judge presiding, pursuant to the written submissions of St. Paul Public
Schools, Ramsey County Manager’s Office, the Ramsey County Attorney’s Office, and the Cities
of Saint Paul, Roseville and Maplewood.
Based upon the information contained in the submissions to this Court and the
representations made therein, the Court hereby makes the following:
FINDINGS OF FACT
1. Independent School District 625 (St. Paul Public Schools), hereinafter SPPS, Ramsey
County, and the City of Saint Paul have been collaboratively working to enhance their
prevention efforts by developing a systemic, comprehensive triage and referral system to
connect children to resources to address underlying causes of behavior, thereby removing
barriers to improve school success and prevent interaction with the juvenile justice
system. However, these public agencies are currently limited by an inability to share
identified data across systems to gain a better understanding of the scope of needs of
individual children in order to effectively target resources. In order to achieve their
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2
collective goals, the agencies are seeking to share, access and analyze specific data to
learn more about the population of youth in Ramsey County to better serve them and to
determine whether a Pay for Success (PFS) financing model could redirect existing
resources to help fund a new triage-referral system and/or associated services. The PFS
model involves performance-based contracting between governments and social service
providers, where a government agrees to pay for services only if target outcomes are
achieved. In a PFS project, Social Impact Financing bridges the timing gap between
service delivery and outcome-based government repayment by raising upfront working
capital for service providers from outside funders including philanthropies and
commercial lenders.
2. In order to provide for these data analyses, each agency will gather retrospective data
from 2010 – 2015 on system-involved youth and parents/guardians, disaggregated by
gender, race/ethnicity, age, residential zip code, and include first name, last name, date of
birth as outlined below:
Ramsey County:
Youth referred to Social Services by date, reason for referral, number of referrals,
referral status (substantiated/unsubstantiated), services offered, interventions provided
and outcome of each referral
Homeless status
Runaway status
CHIPS status
Case plan and safety plan items
Family income
Out of home placement history – foster care (including multiple placements)
Parent/caregiver data by household, including number present, incarceration status and/or
corrections involvement
Screening and referral to any ongoing services, including child protection
SDM assessment scores and items
Involvement in County programs, including Youth Engagement Program, Right Track,
YouLead, Club Mom, Club Dad, Nurse Family Partnership Program, Nurse At-Home
Visiting Program, Community Health Programs
Youth whose families receive financial assistance in the form of child care, medical
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assistance; Women, Infants and Children Program; Supplemental Nutrition Assistance
Program; Minnesota Family Investment Program
Youth themselves and youth whose parents have been referred to Mental Health Services,
including statuses of emotional disturbance and severe emotional disturbance
Saint Paul Public Schools (SPPS):
All enrolled students, student record, including:
Grade
Attendance, including tardies
Behavior (suspensions, dismissals, expulsion)
Grades, with a flag for failing core courses/credit loss
Completion of AP and/or college prep courses
Special Education status
English Language Learner status
Free & Reduced Lunch status
Housing status/homelessness, home address
Pre-K Screening status
Home language
MARSS #
Graduation status (for those in the set who completed 12th grade)
Ramsey County Community Corrections, Ramsey County Attorney’s Office, City of
Saint Paul, City of Roseville and City of Maplewood:
Youth banned from libraries for misbehavior
Police contact
Arrests
Child protection and delinquency cases presented to Ramsey County Attorney’s Office,
including reason for referral and:
Charges/petitions
Level of offense
Victim/Witness status
Disposition data including diversions and charges resulting in a finding of guilt
EJJ and Adult certifications
Probation record, including length of supervision and type & number of violations
Out of home placement record - including number of placements, days in detention
and/or residential placement
Risk assessment (RAI) and/or detention scores, items and needs
Youth supported by the child support system with a parent owing past, unpaid support,
including parental income
3. The parties are seeking an Order allowing them to share the data to:
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a. Analyze individually identified private data to determine predictive factors for
justice system involvement and build an integrated data platform; and
b. Conduct a feasibility analysis to determine whether a Pay for Success (PFS)
financing model could help redirect existing public funding to prevention efforts.
4. To improve long-term outcomes for youth, public agencies in this county must develop
data-driven strategies to systemically assess needs, improve school connectedness, and
intentionally engage young people with resources to prevent them from becoming
involved in the juvenile justice system. In addition to this Order, which relates only to
historic data currently held by the parties, the parties will be creating a joint powers entity
under Minn. Stat. Section 471.59 to fulfill the purposes of this project. The creation of a
joint powers entity, which acts as a “statewide system” under the Minnesota Government
Data Practices Act (MGDPA) per Minn. Stat. Section 13.02, subd. 18, will allow the
sharing of private data collected prospectively by the entity members without a court
order.
5. For purposes of analyzing the data and designing the integrated data platform, it is
necessary to merge the historic private data on individuals held by each of the parties as
described in these Findings to create a single database and/or data set from which analysis
can be conducted.
6. The above data set will be provided to the National Council on Crime and Delinquency
(NCCD) for purposes of analyzing the data and creating the integrated data platform, as
in 3(a) above. NCCD will be provided with the relevant and necessary private data
directly from each government entity, will de-duplicate the data, match the data across
systems, create de-identified Summary Data and then analyze and share the resulting
Summary Data set back to the government entities to better understand the population of
youth being served in Ramsey County and determine which factors are actually predictive
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of involvement in the juvenile justice system. Ramsey County has entered into a Letter of
Commitment to this project with NCCD, which is included with this request.
7. For more than 100 years, the National Council on Crime and Delinquency (NCCD) has
been dedicated to improving social services practice. Across the county, NCCD works for
genuine impacts by leveraging data to support best practice in child welfare, juvenile
justice, financial assistance, and other social services. NCCD has an extensive and rich
experience conducting research, translating that research into practice, developing and
validating assessments built on research, and developing and implementing predictive
models, in addition to successful involvement working with human services practitioners
at all levels of state and county social services agencies. NCCD has conducted national
studies in a variety of areas, including risk and needs assessments used in child protective
services (CPS), juvenile justice, and other systems, and NCCD has recently completed
research in disproportionate minority representation, child fatalities, and the association
between CPS and delinquency at the county level. NCCD has a long history of managing
and protecting sensitive data received in trust from clients. Sensitive client data are
housed in secured servers within a locked server room at the NCCD offices. Network,
operating system, and database level access are in place to limit data access to the
appropriate NCCD staff. All individually-identifiable data will be destroyed upon
completion of the project. Many NCCD projects involve large client datasets. To assist in
secure transfer of these datasets, NCCD has configured a secure file transfer system. Data
are sent to NCCD using the Secure Shell (SSH) protocol, a widely used method for
securely accessing and transferring data to remote computers. Access to the secure
transfer server is limited to specified protocols and user accounts. User accounts are
further limited to the minimum set of server actions necessary to post or receive data. All
access is audited by user account and originating IP address. The resulting audit logs are
monitored regularly for malicious behavior, and NCCD maintains an IP blacklist on the
firewall for any suspicious addresses.
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8. Nathanael Adams and Dr. Timothy Connell will be conducting the study described in
these Findings. They, and NCCD, have provided sufficient assurances that the data
provided to it will be gathered, stored and retained in a manner that will protect the
confidentiality of the subjects of this study. A copy of each of their resumes
accompanies this request.
a. Nathanael Adams is a researcher with NCCD. He began his career in
academia, teaching classes such as economics, statistics, and research methods
and publishing several peer-reviewed articles. He then worked for the
Wisconsin Department of Corrections, Division of Adult Institutions, where
he provided data for the Prison Rape Elimination Act audit, made simulations
for contract negotiations, and worked with inmate health care data. His
education includes a Bachelor of Science degree in economics from
Westminster College in Salt Lake City, Utah, and a Master's Degree in public
policy from Pepperdine University in Malibu, California.
b. Timothy J. Connell, PhD, is the Director of Application Development for
NCCD. Dr. Connell brings a unique combination of statistical analysis,
research design, and software development skills to NCCD, where he focuses
on creating innovative systems that help users leverage information to make
better decisions and improve practice. He draws on his background in
educational research and software development to design and create easy-to-
use software that meets the needs of users and researchers. Dr. Connell is the
designer and developer behind SafeMeasures, NCCD's analysis and reporting
service. He also designed and developed the SDM applications embedded
within a number of state child welfare case management systems, as well as
the framework for NCCD's numerous web-based data collection and
assessment applications. Dr. Connell also brings expertise in GIS systems,
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mapping, and spatial analysis to NCCD. He earned his MS and PhD degrees
in educational psychology at the University of Wisconsin-Madison.
9. The NCCD will receive the individually identifiable, private data from each
party to this order ("Disclosing Parties"), match data subjects in order to avoid
duplication of data, and assign a unique personal identifier to each record. The
NCCD will monitor the technical and data transfer to ensure adherence with all
data-sharing agreement requirements. A non-disclosure agreement will also be in
place between the NCCD and all of the parties to this court order as required by
Minnesota Administrative Rule 1205.0700, Subpart 5. The NCCD knows and
understands that it will be subject to the civil and criminal penalties of the
MGDPA in the event that any private or confidential data is disclosed in violation
of that agreement or this Order. The data will be stored at NCCD. Only the
research team conducting analyses for the study will have access to the combined
data set containing individually identifiable private data received from each of the
Disclosing Parties. Individually identifiable data will only be shared by the
NCCD back to the original Disclosing Party as necessary for verification purposes
and not with any other party to this order. The NCCD will set up the
secure removable or network drive and password-protected folders at NCCD to
store the data. Summary Data files will be then be created and will not include any
individually identifying information relating to names or case numbers of
participants. Only approved NCCD staff will have access to the individually
identifiable private data. This folder will be password protected and only
accessible to NCCD staff who have been pre-approved to work on this project and
who successfully completed the required federal and state background checks.
After the period of performance of the contract is concluded, NCCD will delete
all individually identifiable private data from its storage devices.
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10. The de-identified, matched Summary Data set, classified as public under the
MGDPA, will be provided to Third Sector Capital Partners, Inc., hereinafter Third
Sector, which will analyze the data, as in 3(b) above, to better understand how the
public agencies are currently investing in youth as they conduct a feasibility
analysis to determine whether a Pay for Success (PFS) financing model could help
redirect existing public funding to prevention. The Ramsey County Attorney’s
Office has a contract with Third Sector, under which it will house this public data
set. Third Sector services include technical assistance to determine project
feasibility, stakeholder readiness, prioritization of target populations, and the
value proposition for PFS projects. A copy of this contract is included in the
supporting documents presented to the Court.
11. Third Sector works with governments to design procurements for project
partners, including advising on documents and scoring criteria and advising
selection. PFS project stakeholders, from service providers to governments, often
have competing priorities and other direct responsibilities. Third Sector works
collaboratively with all project stakeholders to drive towards execution of a PFS
contract. Their services include working with stakeholders to develop a work
plan, managing project work streams, analyzing data, financial structuring,
economic modeling, multi-party contract formation, fundraising from
philanthropic and commercial sources, and vetting of partnership stakeholders.
12. No individual-level private data will ever be reported back to the parties to
this Court Order except to the original Disclosing Party for verification purposes.
Only aggregate findings utilizing public Summary Data will be shared amongst all
of the parties identified in this Order. In addition to the protections provided by
this Court Order, the above-referenced non-disclosure agreement and the
requirements of the MGDPA, NCCD shall use all available commercially
reasonable efforts not to disclose any individually identifiable private data held
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by the Disclosing Parties and any identifiable derivatives of that data to anyone
except individuals within their organization directly involved and identified as
necessary to achieve the purposes stated above, and access will be limited to the
minimum amount of data necessary to achieve the purposes stated above. All
internal reporting to the Disclosing Parties as a whole will be only in the form of
public "Summary Data" as defined by Minn. Stat. Section 13.02, Subd. 19 and
Minnesota Administrative Rule 1205.0200, Subp. 16.
13. SPPS, Ramsey County, the Cities of Saint Paul, Roseville and Maplewood,
and the NCCD have provided sufficient assurances of the need for these data and
the importance of the study. They have also provided sufficient assurances that
they will preserve the privacy and security of these data, disclosing/reporting the
data, except as otherwise noted herein for the purposes of verification to the
Disclosing party, only in the aggregate (de-identified Summary Data) after
removing any personally identifying information to ensure that protected
personally identifiable data are not unlawfully disclosed.
14. The agencies named in this order have all agreed to participate in this study.
Attached are letters in support of this project from each agency and a signed non-
disclosure agreement with the NCCD. Deputy Ramsey County Manager Scott
Williams will serve as project sponsor for the study.
15. At this time, SPPS, the Cities of Maplewood, Roseville and Saint Paul and
Ramsey County are requesting a court order authorizing the release of the above-
referenced, individually identifiable private data to NCCD for the purpose of
conducting the study.
16. The study proposed will specifically benefit the workings of the juvenile
justice, education and child welfare systems in Ramsey County by providing
important information regarding early risk indicators, the number of youth
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appearing in multiple systems, the feasibility of a coordinated, multi-disciplinary
system approach and strategies for prevention and early intervention to achieve a
positive collective impact.
17. This Court has the authority to grant access to the individually identifiable private
data needed to conduct this study to those persons who have a legitimate interest in
the work of the juvenile court pursuant to Rule 30.02, subd. 3(A)(3) of Juvenile
Delinquency Procedure; Minn. Stat. §13.05, subd. 7; Minn. Stat. §13.32, subd. 3(b);
Minn. Stat. § 144.293, subd. 2(2); Minn. Stat. §260B.171; Rule 8.04 of the Rules of
Juvenile Protection Procedure; Minn.R. 1205.0700; and 45 CFR 164.512 (e)(1)(i).
18. Based upon the submissions, the court finds that, pursuant to the authority cited
herein and the public interests articulated by the supporting documentation, it is
appropriate to grant the NCCD access to the confidential and private information
necessary for purposes of conducting the study proposed.
ORDER
1. Ramsey County, SPPS, and the Cities of Roseville, Maplewood, and Saint Paul are
hereby authorized to provide to the NCCD and Third Sector the private data needed
in order to conduct the research and study described within the Findings of Fact.
2. The NCCD shall preserve the privacy and security of all individually identifiable
private data received pursuant to this Order. Once provided, no individually
identifiable data shall be stored or removed in any manner except as provided herein
for placement, storage and stripping of individual identifiers on a secure server
according to the terms of this Order and the non-disclosure agreement.
3. No personally identifying private data shall be reported in any publication or
document and no individually identifiable private data shall ever be used, reported or
disclosed except as authorized by this Order and the MGDPA. Data provided
pursuant to this Order shall be reported back to Ramsey County, SPPS, and the Cities
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of Roseville, Maplewood, and Saint Paul, collectively, in aggregate, de-identified
Summary Data form. Individually identifiable data may be shared from the NCCD
back to a Disclosing Party for verification purposes.
4. This Order does not include authorization to share data held by any party under 42
CFR Part 2, governing the confidentiality of alcohol and drug abuse patient records.
Such data may only be shared pursuant to patient consent or a qualifying court order
under 42 CFR Part 2.
THE ABOVE IS HEREBY ORDERED
Dated: _______________________________ ____________________________________
Hon. John H. Guthmann
Chief Judge, Ramsey County District Court
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Paul Schnell, Chief of Police
DATE: September 19, 2016
SUBJECT: Public Hearing for Purposes of Receiving Public Comment Regarding the
Purchase and [Department-Wide] Implementation of Body Worn Camera
(Portable Recording System) Program and the Department’s Proposed Policy in
Accordance with Minnesota Statute 626.8473, Subd. 2 and 3 – No Council
Action Required
Introduction
In accordance with Minnesota law, the Council is asked to open a public hearing for purposes of
receiving public comment regarding the purchase and [department-wide] implementation of a
body worn camera (portable recording system) program and the department’s proposed policy
in accordance with Minnesota Statute 626.8473, Subd. 2 and 3.
This is a Council discussion item only with no Council action required.
Background
The use of body-worn cameras (BWCs) in law enforcement is relatively new. The primary
purpose of using BWCs is to capture evidence arising from police-citizen encounters. While this
technology allows for the collection of valuable information, it opens up many questions about
how to balance public demands for accountability and transparency with the privacy concerns of
those being recorded. In deciding what to record, this policy also reflects a balance between the
desire to establish exacting and detailed requirements and the reality that officers must attend to
their primary duties and the safety of all concerned, often in circumstances that are tense,
uncertain, and rapidly evolving.
In accordance with Minnesota Statute 626.8473, Subd. 2, “A local law enforcement agency
must provide an opportunity for public comment before it purchases or implements a portable
recording system. At a minimum, the agency must accept public comments submitted
electronically or by mail, and the governing body with jurisdiction over the budget of the law
enforcement agency must provide an opportunity for public comment at a regularly-scheduled
meeting.” Minnesota Statute 626.8473, Subd. 3 requires that “the chief officer of every state and
local law enforcement agency that uses or proposes to use a portable recording system must
establish and enforce a written policy governing its use. In developing and adopting the policy,
the law enforcement agency must provide for public comment and input as provided in
subdivision 2.”
Budget Impact
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As noted in the police department’s 2017 budget proposal, a budget increase request for
$125,000 was made. This request includes approximately $27,000 in capital purchases for 60
cameras. The remaining $97,000, reflects the annual costs associated with data storage, user
licenses, data management, and system access tracking and auditing.
Recommendation
No official is action is required of the City Council. As required by statute, the law enforcement
agency must provide for public comment and input.
Within one month of the September 26, 2016 City Council meeting, the department’s BWC
policy will be finalized. The final policy document will be delivered to the City Council at a
regular meeting of the body and published on the City website (police department webpage)
thereafter.
Attachments
None
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Karen Haag , Citizen Services Director
Regan Beggs, Business License Specialist
DATE: September 16, 2016
SUBJECT: Consider Approval of an Ordinance Amending Chapter 14, Article XIII Regulating
Personal Services and the Addition of an Ordinance Under Chapter 14, Article
XX Regulating Massage Centers – Second Reading
Introduction and Background
The Maplewood City Council approved an ordinance regulating Personal Services within the
City in 1978; businesses which exist under the “personal services” category include Escort
Services, Massage Parlors, Rap Parlors and Saunas and Bathhouses. As no regulation of these
types of activities existed on the State level, the ordinance was established to address concerns
about the potential problems which may arise if such types of businesses were to operate
unregulated and in close proximity to each other. Strict guidelines were put in place, including
language that required licensure of both the business premise and each individual offering
services, provided guidance on what types of services could (and could not) be provided, and
established strict zoning restrictions intended to limit the number of businesses that could
operate in a given area at any one time. While the ordinance has been amended throughout the
years, it has maintained much of its structure; the last amendment occurred in 2013 to address
the hours of operation which a massage center may be open.
Discussion
At the time of the ordinance’s inception in 1978, including massage therapy as one of the strictly
regulated “personal services” was a valid decision, as the advent of massage “parlors”,
associated the practice with the sex trade. However, today’s recent rising interest in natural
healing methods has helped to recognize massage therapy for its holistic approach, and its role
in obtaining a physical and emotional state of well-being, and a higher quality of life. In addition,
the practice has become more regulated in cities and states across the county, and industry
standards in licensing and education have emerged. As a result, massage has become widely
accepted as a legitimate and respectable form of alternative and complementary medicine.
In an attempt to encourage new business owners into opening their practice in the City, and to
help further legitimize their profession and remove the stigma associated with massage therapy,
staff has proposed the removal of Massage Centers from the Personal Services ordinance. At
the September 12, 2016 Council Meeting, City Council approved the first reading of an
ordinance amending Chapter 14, Article XIII regulating Personal Services and the addition of an
ordinance under Chapter 14, Article XX regulating Massage Centers.
With this change, staff also proposes the 2,600 foot distance restriction in which a licensed
massage center may operate from another licensed massage center, residentially zoned district,
church, nursery, elementary/junior high/ high school, or any establishment frequented by
juveniles, be removed.
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Recommendation
Staff recommends Council approve the second reading of the proposed amendments to
Chapter 14, Article XIII Regulating Personal Services and the addition of Chapter 14, Article XX
Regulating Massage Centers
Attachments
1. Ordinance Amending Chapter 14, Article XIII Regulating Personal Services
2. Ordinance Establishing Chapter 14, Article XX Regulating Massage Centers
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ARTICLE XIII. - PERSONAL SERVICES
DIVISION 1. – GENERALLY
Sec. 14-861. - Purpose and applicability.
(a) The purpose of this article is to regulate, within the city limits, providers of personal
services, which include escort services, massage centers, saunas and bathhouses;
and similar social, recreational, and therapeutic activities.
(b) This article shall not apply to the incidental provision of such services by athletic,
lodging, recreational, religious, or social organizations upon their registered
premises. For the purpose of this article, the term "incidental provision" shall mean
that the cost of providing such facilities and any income generated from their use
shall represent less than 15 percent of the gross revenues generated by such
organization at such premises.
(Code 1982, § 24-1)
Sec. 14-862. - Definitions.
The following words, terms and phrases, when used in this article, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different
meaning:
Bathhouse means premises providing members of the public or a private club with
bathing and personal cleansing facilities for hygienic, therapeutic, restorative, or social
purposes on a commercial basis.
Escort means a person employed to provide companionship, attendance, or
accompaniment to another for social or recreational purposes; such employment is not directly
related to the health or safety of the client.
Escort service means premises at or through which escort is advertised, offered, or
provided for members of the public or a private club. For the purpose of this article, a rap
parlor is classified as an on-premises escort service.
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Massage center means premises in or upon which massage is offered or performed for
members of the public or of a private club.
Massage therapist means the recipient of a massage degree or certificate from a
recognized school who holds a current practitioner's license for massage therapy issued
pursuant to division 4 of this article.
Operate means to own, manage or conduct or to significantly participate in the
ownership, management or conduct of a business, enterprise or service regulated under this
article.
Outcall service means provision by a massage therapist of massage services at a
premises other than a licensed massage center.
Practitioner means a natural person licensed by the city to engage in the business of
escort service, or sauna or bathhouse attendance , or massage therapy, either at a licensed
premises of such service or on an outcall basis.
Rap parlor means a commercial enterprise hosting wide-ranging, on-premises verbal
conversation between its employees and members of the public or a private club.
Recognized school, with regard to a massage therapist, means a degree or certificate-
producing educational program, approved by the state higher education services office or
equivalent licensing authority for programs offered outside the state, which includes not less
than 500 hours of training in the theory, method, and techniques of massage.
Sauna means premises providing members of the public or a private club with communal
or individual dry or moist heating facilities for therapeutic, restorative, rehabilitative, religious
or social purposes on a commercial basis.
Sauna or bathhouse attendant means practitioners, licensed pursuant to division 3 of this
article, employed at a licensed sauna or bathhouse premises to assist customers in the use of
the facilities. Attendant duties involve direct customer contact and include but are not limited
to valet and grooming service; issue of locks, lockers, towels, and clothing containers; and
operation of sauna and bath equipment.
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(Code 1982, § 24-2)
Cross reference— Definitions generally, § 1-2.
Sec. 14-863. - Violations; penalties.
Failure to establish and maintain the premises and records required pursuant to this article
constitutes a violation of this article. Such violations shall be cause for suspension, revocation
or nonrenewal of the premises or practitioner's license and/or other penalties including the
penalty in section 1-15.
(Code 1982, § 24-3)
Secs. 14-864—14-885. – Reserved
DIVISION 4. - MASSAGE CENTERS
Subdivision I. - In General
Sec. 14-1051. - Business office and records.
Each massage center licensed under this division shall maintain a business office at a street
address listed on the premises license application. The address must be an actual location
from which business is conducted and not merely a postbox or similar accommodation
address. The name and telephone number of the operator or manager, hours of operation of
the service, and a copy of the premises license will be prominently displayed at the business
office. Records of the massage center required by this division, including the roster of
massage therapists, photographs of outcall therapists and register of outcall appointments,
shall be available at the premises for inspection by city officials during the posted hours of
operation.
(Code 1982, § 24-90)
Sec. 14-1052. - Roster of massage therapists.
Each massage center shall maintain, on the premises, a roster of massage therapists
available through the center. The roster shall include the name, practitioner's license number,
address, and telephone number of the therapist; the date that the massage center began
representing the therapist; and the date, as applicable, that such representation ceased. The
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roster shall include the names of all massage therapists represented by the massage center
during the preceding 12 months.
(Code 1982, § 24-91)
Sec. 14-1053. - Register of outcall appointments.
Each massage center shall maintain, at the premises of record, a register of all appointments
for outcall service provided through the center. The register shall include the name and
practitioner's license number of the massage therapist; the name and address of the client;
the method of payment; and the address, date and time at which massage was provided.
Appointments shall be registered in chronological order by date and time of appointment. The
register shall include all appointments for the previous 12 months.
(Code 1982, § 24-92)
Sec. 14-1054. - Photographs of outcall massage therapists.
Each massage center shall maintain, at the premises of record, a color photograph of each
massage therapist available for outcall service through the center. Photographs shall be full
face, not less than 2½ by 2½ inches, and shall be renewed annually. The practitioner's license
number of the therapist and the date the photograph was made will be indicated in indelible
ink on the reverse of the photo. Photographs will be retained while the therapist is listed on
the roster described in section 14-1052.
(Code 1982, § 24-93)
Sec. 14-1055. - Premises manager.
A manager must be assigned for each premises licensed under this division, and such
manager must have a valid massage therapist practitioner's license. The premises licensee
shall designate a natural person as manager, and the manager shall be responsible for the
conduct of the business until another natural person has been designated in writing as
manager by the licensee. The premises licensee shall promptly notify the city manager in
writing of any change of managers; such notice shall indicate the name and address of the
new manager and the effective date of such change.
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(Code 1982, § 24-94)
Sec. 14-1056. - Clothing requirements.
The buttocks and genitals of all massage therapists and the breasts of female massage
therapists shall be opaquely clothed at all times during the provision of licensed services.
(Code 1982, § 24-95)
Sec. 14-1057. - Prohibited activities.
Any touching, manipulation, stimulation or excitation of the sexual or genital anatomy of a
client by a massage therapist or of a massage therapist by a client pursuant to the provision of
massage is expressly prohibited. In addition to penalties provided elsewhere in this article, a
maximum fine in accordance with section 1-15 may be imposed.
(Code 1982, § 24-96)
Sec. 14-1058. - Prohibited solicitation of business by licensed practitioner.
No practitioner licensed under this division shall solicit business in any public place or in any
licensed liquor establishment in the city.
(Code 1982, § 24-97)
Sec. 14-1059. - Violations; penalties.
Violation of requirements and procedures specified in this division shall be cause for
suspension, revocation or nonrenewal of the premises or practitioner's license and/or other
penalties in accordance with section 1-15 may be imposed.
(Code 1982, § 24-98)
Secs. 14-1060—14-1080. - Reserved.
Subdivision II. – Licenses
Sec. 14-1081. - Fees.
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(a) The fees charged by the city for preparing, recording and issuing licenses pursuant
to this subdivision shall be established by resolution of the city council.
(b) The license fee shall be paid when the application for a license under this
subdivision is submitted and shall not be refundable.
(Code 1982, §§ 24-100, 24-101)
Sec. 14-1082. - Investigative fee.
Upon the filing of an application for a premises or individual license under this subdivision, the
applicant shall pay in full any applicable investigative fee established by resolution of the city
council. Investigative fees are nonrefundable. Investigative fees are assessed to defray the
cost of a background investigation of the prospective licensee and, for a premises licenses, of
the original designated manager thereof. No investigation is required and no investigative fee
shall be charged for routine annual renewal of licenses. When a license has expired due to
failure of the license holder to apply for timely renewal or when a license has been denied or
revoked by action of the city council, the city manager, at the recommendation of the chief of
police, may require the applicant to pay the investigative fee anew.
(Code 1982, § 24-102)
Sec. 14-1083. - Premises license required.
Except for the incidental provision of services defined in section 14-861, each person
operating a massage service within the city limits must be in possession of a current premises
license for such business issued by the city.
(Code 1982, § 24-103)
Sec. 14-1084. - Submission of premises license application.
An application for a premises license under this subdivision shall be made on forms supplied
by the city for such purpose and shall contain all information required by this article. Any
falsification or willful omission of information required in the application shall be cause for
denial, suspension or revocation of such license.
(Code 1982, § 24-104)
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Sec. 14-1085. - Information required on premises license application.
Each applicant for a massage service premises license shall provide the following information
on the application form:
(1) Whether the applicant is a natural person, a corporation, a partnership or other form of
organization.
(2) If the applicant is a natural person:
a. His true name, place and date of birth, street residence address and phone
number;
b. Whether the applicant is a citizen of the United States;
c. Whether the applicant has ever used or has been known by a name other than his
true name, and, if so, what was such name and information concerning dates and
places where used;
d. The name of the business, if it is to be conducted under a designation, name or
style other than the full individual name of the applicant, and in such a case a
copy of the certification, as required by Minn. Stats. ch. 333, certified by the clerk
of the district court shall be attached to the application;
e. The street addresses at which applicant has lived during the preceding five years;
f. The kind, name, and location of every business or occupation the applicant has
been engaged in during the preceding five years;
g. Whether the applicant has ever been convicted of any felony, crime, or violation of
any chapter other than traffic chapters, and, if so, the applicant shall furnish
information as to the time, place, and offense for wh ich convictions were had;
h. The physical description of the applicant;
i. The types and amount of training possessed by the applicant relevant to the
operation of a massage center; and
j. The same information shall be required of the manager.
(3) If the applicant is a partnership:
a. The names and addresses of all partners and all information concerning each
partner and the manager as is required of an individual applicant in subsection (2)
of this section.
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b. The name of the managing partner and the interest of each partner in the
business.
c. A true copy of the partnership agreement shall be submitted with the application,
and, if the partnership is required to file a certificate as to a trade name under
Minn. Stats. ch. 333, a copy of such certificate, certified by the clerk of the district
court, shall be attached.
(4) If the applicant is a corporate or other organization:
a. The name and, if incorporated, the state of incorporation.
b. A true copy of the certificate of incorporation, articles of incorporation or
association agreement, and bylaws shall be attached to the application, and if a
foreign corporation, a certificate of authority, as described in Minn. Stats. ch. 303,
shall be attached.
c. The name of the manager and all information concerning such person as is
required by subsection (2) of this section.
d. A list of all parties who control or own an interest in excess of five percent in such
corporation or organization or who are officers of the corporation or organization
and all information concerning such persons as is required by subsection (2) of
this section.
(5) Whether the applicant is licensed in other communities and, if so, where.
(6) Whether the applicant has previously been denied a license to conduct the type of
business for which a license is requested.
(7) Description and address of the premises for which the license is requested.
(8) If the applicant is a natural person, one front-face photograph of the applicant, taken
within 30 days of the date of the application, at least 2½ inches square; if the applicant
is a partnership, corporation, or other organization, one front-face photograph of each
partner and managing agent, taken within 30 days of the date of application, at least
2½ inches square.
(9) Such other information as the city council may require.
(Code 1982, § 24-105)
Sec. 14-1086. - Verification of application for premises license.
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The application for a premises license under this subdivision shall be signed and sworn to by
the applicant if the applicant is a natural person. If the applicant is a corporation, the
application shall be signed and sworn to by an officer of the corporation. If the applicant is a
partnership, the application shall be signed and sworn to by one of the partners. The
application shall be notarized by a commissioned notary public.
(Code 1982, § 24-106)
Sec. 14-1087. - Issuance or denial of premises license.
(a) No premises license shall be issued under this subdivision except pursuant to an
approved council resolution. The council may grant or deny any license requested at
its discretion.
(b) A council resolution shall not be necessary for the routine renewal of an existing
business license. However, failure to apply for renewal at least 30 days before the
expiration of an existing license may be considered an abandonment of this routine
renewal privilege, and council approval may be required prior to renewal in such
cases.
(Code 1982, § 24-107)
Sec. 14-1088. - Conditions of premises license.
No premises license shall be issued, renewed or continued in effect under this subdivision,
unless there is compliance with the minimum conditions and requirements as set forth in this
article. Failure to maintain compliance shall be cause for denial, suspension or revocation of
such license.
(Code 1982, § 24-108)
Sec. 14-1089. - Denial of premises license for unpaid taxes, assessments or claims.
No license shall be granted or renewed under this subdivision on any premises on which
taxes, assessments or other financial claims of the city, county or state are due, delinquent or
unpaid. If an action has been commenced pursuant to Minn. Stats. ch. 278, questioning the
amount or validity of taxes, the council may, on appeal by the applicant, waive strict
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compliance with this section. No waiver may be granted, however, for taxes or any portion
thereof which remain unpaid for a period exceeding one year after becoming due.
(Code 1982, § 24-109)
Sec. 14-1090. - Suspension or revocation of premises license.
(a) A premises license issued under this subdivision may be revoked by the council for
cause pursuant to a hearing. Such hearing shall be held after five days' notice to the
licensee.
(b) A license may be suspended temporarily by the city manager, and suspension shall
continue until otherwise ordered by the council, providing that the charges of the city
manager are delivered in writing to the licensee and that the council affords the
licensee a hearing at its first scheduled meeting immediately following the suspension
order.
(c) Upon hearing, the council may continue the suspension for a specific period or may
terminate the suspension or may continue the license in effect based upon any
additional terms, conditions and stipulations which the council may in its sole discretion
impose.
(Code 1982, § 24-110)
Sec. 14-1091. - Prohibited activities when premises license suspended or revoked.
No premises licensee shall solicit business or offer or agree to perform any licensed service,
nor shall licensed employees of the business licensee solicit business or offer or agree to
perform any licensed service within the city while the business license is under suspension or
revocation under this subdivision.
(Code 1982, § 24-111)
Sec. 14-1092. - Expiration date of premises license.
Premises licenses issued under this division shall have a duration period of one year. The
expiration date of such license is as may be imposed, set, established and fixed by the city
clerk, from time to time.
(Code 1982, § 24-112; Council Amend. of 9-28-2015)
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Sec. 14-1093. - Transfer of premises licenses.
No premises license issued under this subdivision shall be transferred to any other person or
premises.
(Code 1982, § 24-113)
Sec. 14-1094. - Practitioner's license required for individuals.
(a) It shall be unlawful for any natural person to engage in business as a massage
therapist, as defined in this article, unless such person is:
(1) In possession of a current practitioner's license; and
(2) Listed in the therapist's roster of at least one massage service currently licensed
under this subdivision.
(b) As used in this section, the term "engage in business" means the provision of services
described in this article for which any charge or fee is made or any money or thing of
value is solicited or received by the provider.
(Code 1982, § 24-114)
Sec. 14-1095. - Qualifications of applicant for practitioner's license.
Every applicant for a practitioner's license under this subdivision must be a natural person and
at least 21 years of age.
(Code 1982, § 24-115)
Sec. 14-1096. - Disqualifications for practitioner's license.
No practitioner's license shall be issued under this subdivision to any applicant who:
(1) Is under 21 years of age;
(2) Is not a United States citizen or legal resident alien;
(3) Has, within the past five years, been convicted of a felony offense or any misdemeanor
offense involving moral turpitude or which relates directly to such person's ability,
capacity or fitness to perform the duties and discharge the responsibilities of the
licensed activity; or
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(4) Within five years prior to the date of application, has had a similar license revoked,
denied or suspended.
(Code 1982, § 24-116)
Sec. 14-1097. - Filing of practitioner's license application.
Every application for a practitioner's license under this subdivision shall be filed with the city
clerk on a form to be provided thereby.
(Code 1982, § 24-117)
Sec. 14-1098. - Manner of submission of practitioner's license application.
An application for a practitioner's license under this subdivision shall be made on forms
supplied by the city for such purpose and shall contain all information required by this article.
Any falsification or willful omission of information required in the application shall be cause for
denial, suspension or revocation of such license.
(Code 1982, § 24-118)
Sec. 14-1099. - Information required on practitioner's license application.
Each applicant for a massage therapist practitioner's license shall provide the following
information in the application:
(1) The applicant's true name, place and date of birth, street residence address and phone
number; whether the applicant is a citizen of the United States; whether the applicant
has ever used or has been known by a name other than his true name and, if so, what
was such name and information concerning dates and places where used; the street
addresses at which the applicant has lived during the preceding five years; whether the
applicant has ever been convicted of any crime, and, if so, the applicant shall furnish
information as to the time, place, and offense for which convictions were had; the
physical description of the applicant; and the previous training or experience of the
applicant in providing massage services.
(2) Whether the applicant is presently licensed in other communities and, if so, where.
(3) Whether the applicant has previously been denied a license to provide massage
services.
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(4) One front-face photograph of the applicant, taken within 30 days of the date of
application, at least 2½ inches square.
(5) Such other information as the city council may require.
(Code 1982, § 24-119)
Sec. 14-1100. - Educational requirements of applicants for practitioner's license.
Every applicant for a massage therapist practitioner's license under this subdivision shall
furnish a certified copy of the applicant's diploma or certificate of graduation from a
recognized school.
(Code 1982, § 24-120)
Sec. 14-1101. - Verification of application for practitioner's license.
The application for a practitioner's license under this subdivision shall be signed by the
applicant, in the presence of a city employee, at the time of filing. Applicants shall furnish
satisfactory proof of identification upon signing.
(Code 1982, § 24-121)
Sec. 14-1102. - Conditions of practitioner's license.
No practitioner's license shall be issued, renewed or continued in effect under this subdivision,
unless there is compliance with the minimum conditions and requirements as set forth in this
article. Failure to maintain compliance shall be cause for denial, suspension or revocation of
such license.
(Code 1982, § 24-122)
Sec. 14-1103. - Issuance or denial; appeal of denial.
Applications for personal service licenses under this subdivision shall be reviewed by the chief
of police and such other city officials as the city manager may deem necessary. At the earliest
practicable time thereafter, the city manager shall issue or deny the request for a license
based upon the recommendation of such officials. Denial of an application by the city manager
may be appealed to the city council, if such appeal is made in writing within ten working days
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following the date of denial of the license. When appealed, the city council may uphold or
reverse the decision of the city manager.
(Code 1982, § 24-123)
Sec. 14-1104. - Suspension or revocation of practitioner's license.
A practitioner's license issued under this subdivision may be suspended or revoked by the city
manager for cause pursuant to an administrative hearing. Such hearing will be conducted by a
city officer appointed for this purpose by the city manager and will be conducted five days
following the service of notice of revocation upon the license holder. The notice of revocation
will specify the violations and causes upon which the suspension or revocation is based and
will afford the practitioner the opportunity to attend the administrative hearing. Service of the
notice may be accomplished by certified mail to the practitioner's address of record or by
leaving a copy of the notice with the manager of the massage service which maintains the
practitioner upon its roster of therapists.
(Code 1982, § 24-124)
Sec. 14-1105. - Appeal of suspension or revocation of practitioner's license.
The practitioner may appeal a license suspension or revocation during a regular meeting of
the city council. After reviewing the grounds for action and the results of the administrative
hearing, the council may uphold or reverse the decision of the hearing officer, and its
judgment in this matter shall be final.
(Code 1982, § 24-125)
Sec. 14-1106. - Prohibited activities when practitioner's license suspended or revoked.
No practitioner licensed under this subdivision shall solicit business or offer or agree to
perform any licensed service within the city when the license of such person has been
suspended or revoked.
(Code 1982, § 24-126)
Sec. 14-1107. - Possession and display of practitioner's license.
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A copy of the practitioner's license or an identification card issued under this subdivision by
the city shall be carried by the licensee at all times while so employed, and licensees shall
present such documents for inspection when so requested by a proper official of the city.
(Code 1982, § 24-127)
Sec. 14-1108. - Expiration date of practitioner's license.
Practitioner's licenses issued under this division shall have a duration period of one year. The
expiration date of such license is as may be imposed, set, established and fixed by the city
clerk, from time to time.
(Code 1982, § 24-128; Council Amend. of 9-28-2015)
Sec. 14-1109. - Closing hours.
No premises licensed under this article shall be open between the hours of 9:00 p.m. and 7:00
a.m. of the following day.
(Ord. No. 935, 9-23-2013)
Secs. 14-1110—14-1135. - Reserved.
DIVISION 45. - LICENSED PREMISES
Sec. 14-11361051. - Construction requirements.
All premises licensed under this article shall meet the following construction requirements:
(1) Mechanical ventilation, lighting, and sanitary fixtures for closets, restrooms, offices,
treatment areas and public areas shall conform to the codes established by the
American Society of Heating, Refrigeration and Air Conditioning Engineers and by the
building code adopted in section 12-39.
(2) Individual lockers shall be provided for the use of patrons with separate keys for
locking.
(3) The doors to saunas and individual massage rooms shall not be equipped with any
locking device and shall not be blocked or obstructed from either side.
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(Code 1982, § 24-130)
Sec. 14-11371052. - Maintenance requirements.
All premises licensed under this article shall meet the following maintenance requirements:
(1) Handwashing sinks, urinals, floors, walls and equipment shall be kept in a state of
good repair and maintained in a clean, sanitary condition at all times.
(2) Sanitary hand-cleaning agents, sanitary towels and toilet tissue shall be provided at all
times.
(3) Adequate refuse receptacles shall be provided and shall be emptied as required.
(4) Linens and other materials shall be stored at least 12 inches off the floor.
(5) Clean towels and washcloths shall be made available for each customer in massage
centers, saunas, and bathhouses.
(Code 1982, § 24-131)
Sec. 14-11381053. - Zoning requirements.
In the development and execution of this article, it is recognized that there are some uses
which, because of their very nature, are recognized as having serious objectionable
operational characteristics, particularly when several of these uses are concentrated under
certain circumstances, thereby having a deleterious effect upon the adjacent areas. Special
regulation of these uses is necessary to ensure that these adverse effects will not contribute
to the blighting or downgrading of the surrounding neighborhood. Therefore, all premises
licensed under this article shall meet the following zoning requirements in addition to any
others that may otherwise be provided for by this Code and other ordinances of this city:
(1) A business license shall be issued under this article only for property zoned business-
commercial, provided that such use is not detrimental to existing and future
development.
(2) No escort service, massage center, sauna, or bathhouse shall be operated within
2,600 feet of any other escort service, massage center, sauna or bathhouse.
(3) No escort service, massage center, sauna, or bathhouse shall be operated within
2,600 feet of any residentially zoned district; a church; a nursery; an elementary, junior
high or high school; or any establishment frequented by juveniles.
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(Code 1982, § 24-132)
Sec. 14-11391054. - Reserved.
Editor's note— Ord. No. 935, adopted Sept. 23, 2013, repealed § 14-10541139 in its entirety.
Former § 14-10541139 pertained to closing hours and derived from the Code of 1982, § 24-
133.
Sec. 14-11401055. - Inspections of premises.
All applicants and licensees under this article shall allow a proper official of the city to inspect
and periodically examine the premises for the purpose of ascertaining that such premises
conform to all requirements and regulations pertaining to health, fire and sanitation and to
ensure the preservation of the good order and peace of the city. Any refusal on the part of the
applicant or licensee to allow such inspection or examination shall be deemed as sufficient
grounds upon which the city manager may deny, suspend or revoke a license.
(Code 1982, § 24-134)
Sec. 14-11411056. - Age requirement for presence on premises.
No person under the age of 18 years shall be permitted at any time on the premises licensed
under this article as a customer or guest, unless accompanied by a parent or guardian.
(Code 1982, § 24-135)
Sec. 14-11421057. - Alcoholic beverages on premises.
No alcoholic beverages shall be allowed on any premises licensed under this article at any
time.
(Code 1982, § 24-136)
Sec. 14-11431058. - Violations; penalties.
Violation of requirements and procedures specified in this division shall be cause for
suspension, revocation or nonrenewal of the business premises or personal service license
and/or other penalties including a maximum fine in accordance with section 1-15.
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(Code 1982, § 24-137)
Secs. 14-11441059—14-11701085. - Reserved.
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DIVISION 4. ARTICLE XX– MASSAGE CENTERS
DIVISION 1. – GENERALLY
Sec. 14-1438. - Purpose, applicability and exceptions.
(a) The purpose of this article of the City Code is to prohibit massage businesses and
services to the public except those licensed as massage centers and massage
therapists pursuant to division 2 of this article. The licensing regulations prescribed
herein are necessary in order to protect businesses that are operating legitimate
enterprises, to prevent criminal activity and to protect the health and welfare of the
community.
(b) This article shall not apply to the incidental provision of such services by athletic,
lodging, recreational, religious, or social organizations upon their registered premises.
For the purpose of this article, the term "incidental provision" shall mean that the cost
of providing such facilities and any income generated from their use shall represent
less than 15 percent of the gross revenues generated by such organization at such
premises.
(c) A massage center or therapist license is not required for the following persons and
places:
(1) Persons duly licensed by this state to practice medicine, surgery, osteopathy,
chiropractic, physical therapy, or podiatry, or professional practices licensed or
registered by this state and regulated by a governmental body with a board
where concerns and complaints could be directed, provided the massage is
administered in the regular course of the medical business and not provided as
part of a separate and distinct massage business.
(2) Persons duly licensed by this state as beauty culturists or barbers, provided
such persons do not hold themselves out as giving massage treatments and
provided the massage by beauty culturists is limited to the head, hand, neck,
and feet and the massage by barbers is limited to the head and neck.
(3) Persons working solely under the direction and control of a person duly
licensed by this state to practice medicine, surgery, osteopathy, chiropractic,
physical therapy, or podiatry or professional practices licensed or registered
by this state and regulated by a governmental body with a board where
concerns and complaints could be directed.
(4) Places duly licensed or operating as a hospital, nursing home, hospice,
sanitarium, or group home established for the hospitalization or care of
human beings.
(5) Students of an accredited institution who are performing massage services in
the course of a clinical component of an accredited program of study,
provided that the students are performing the massage services at the
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location of the accredited institution and provided the students are identified
to the public as students of massage therapy. Students of an accredited
institution who are performing massage services at clinics or other facilities
located outside of the accredited institution must have at least 150 hours of
certified therapeutic massage training at the accredited institution prior to
performing the therapy outside of the institution, must have proof of liability
insurance, and must be identified to the public as a student of massage
therapy.
Sec. 14-1439. - Definitions.
The following words, terms and phrases, when used in this article, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
Accredited institution means an educational institution holding accredited status with the
United States Department of Education or Minnesota Office of Higher Education.
Massage center means a premise in or upon which an entity operates a business which
employs only licensed massage therapists to provide therapeutic massage to the public. The
owner/operator of a massage center need not be licensed as a massage therapist if he or she
does not at any time practice or administer massage to the public.
Massage means any method of pressure on, or friction against, or the rubbing, stroking,
kneading, tapping, pounding, vibrating, stimulating, or rolling of the external parts of the human
body with the hands or with the aid of any mechanical or electrical apparatus, or other
appliances or devices, with or without such supplementary aids as rubbing alcohol, liniment,
antiseptic, oil, powder, cream, lotion, ointment, or other similar preparations.
Massage therapist means an individual who practices or administers massage to the
public who can demonstrate to the issuing authority that he or she has completed 500 hours
of certified therapeutic massage training with content that includes the subjects of anatomy,
physiology, hygiene, ethics, massage theory and research, and massage practice from an
accredited program or accredited institution that has been approved by the issuing authority.
These training hours must be authenticated by a single provider through a certified copy of the
transcript of academic record from the school issuing the training, degree or diploma.
Operate means to own, manage or conduct or to significantly participate in the ownership,
management or conduct of a massage center business regulated under this article.
Outcall service means provision by a massage therapist of massage services at a
premises other than a licensed massage center.
Sec. 14-1440. - Violations; penalties.
Failure to establish and maintain the premises and records required pursuant to this article
constitutes a violation of this article. Such violations shall be cause for suspension, revocation or
nonrenewal of the massage center or therapist’s license and/or other penalties including the
penalty in section 1-15.
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Subdivision I. - In General
Sec. 14-10511441. - Business office and records.
Each massage center licensed under this division shall maintain a business office at a
street address listed on the premises license application. The address must be an actual
location from which business is conducted and not merely a postbox or similar accommodation
address. The name and telephone number of the operator or manager, hours of operation of the
service, and a copy of the premises massage center license will be prominently displayed at the
business office. Records of the massage center required by this division, including the roster of
massage therapists, photographs of outcall therapists and register of outcall appointments, shall
be available at the premises massage center for inspection by city officials during the posted
hours of operation.
(Code 1982, § 24-90)
Sec. 14-10521442. - Roster of massage therapists.
Each massage center shall maintain, on the premises, a roster of massage therapists
available through the center. The roster shall include the name, therapist’s practitioner's license
number, address, and telephone number of the therapist; the date that the massage center
began representing the therapist; and the date, as applicable, that such representation ceased.
The roster shall include the names of all massage therapists represented by the massage
center during the preceding 12 months.
(Code 1982, § 24-91)
Sec. 14-10531443. - Register of outcall appointments.
Each massage center shall maintain, at the premises of record, a register of all
appointments for outcall service provided through the center. The register shall include the
name and practitioner's license number of the massage therapist; the name and address of the
client; the method of payment; and the address, date and time at which massage was provided.
Appointments shall be registered in chronological order by date and time of appointment. The
register shall include all appointments for the previous 12 months.
(Code 1982, § 24-92)
Sec. 14-10541444. - Photographs of outcall massage therapists.
Each massage center shall maintain, at the premises of record, a color photograph of each
massage therapist available for outcall service through the center. Photographs shall be full
face, not less than 2½ by 2½ inches, and shall be renewed annually. The practitioner's license
number of the therapist and the date the photograph was made will be indicated in indelible ink
on the reverse of the photo. Photographs will be retained while the therapist is listed on the
roster described in section 14-1442 1052.
(Code 1982, § 24-93)
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Sec. 14-10551445. - Premises Massage center manager.
A manager must be assigned for each premises massage center licensed under this
division, and such manager must have a valid massage therapist practitioner's license. The
premises center’s licensee shall designate a natural person as manager, and the manager shall
be responsible for the conduct of the business until another natural person has been designated
in writing as manager by the licensee. The premises center’s licensee shall promptly notify the
city manager in writing of any change of managers; such notice shall indicate the name and
address of the new manager and the effective date of such change.
(Code 1982, § 24-94)
Sec. 14-10561446. - Clothing requirements.
The buttocks and genitals of all massage therapists and the breasts of female massage
therapists shall be opaquely clothed at all times during the provision of licensed services.
(Code 1982, § 24-95)
Sec. 14-10571447. - Prohibited activities.
Any touching, manipulation, stimulation or excitation of the sexual or genital anatomy of a
client by a massage therapist or of a massage therapist by a client pursuant to the provision of
massage is expressly prohibited. In addition to penalties provided elsewhere in this article, a
maximum fine in accordance with section 1-15 may be imposed.
(Code 1982, § 24-96)
Sec. 14-10581448. - Prohibited solicitation of business by licensed massage therapist.
practitioner.
No practitioner massage therapist licensed under this division shall solicit business in any
public place or in any licensed liquor establishment in the city.
(Code 1982, § 24-97)
Sec. 14-10591449. - Violations; penalties.
Violation of requirements and procedures specified in this division shall be cause for
suspension, revocation or nonrenewal of the premises massage center or therapist’s
practitioner's license and/or other penalties in accordance with section 1-15 may be imposed.
(Code 1982, § 24-98)
Scs. 14-1060—14-1080. - Reserved.
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DIVISION 2. – LICENSES Subdivision II. - Licenses
Sec. 14-10811450. - License Fees.
(a) The fees charged by the city for preparing, recording and issuing licenses pursuant to
this subdivision shall be established by resolution of the city council.
(b) The license fee shall be paid when the application for a license under this subdivision
is submitted and shall not be refundable.
(Code 1982, §§ 24-100, 24-101)
Sec. 14-10821451. - Investigative fee.
Upon the filing of an application for a premises massage center or therapist’s individual
license under this subdivision, the applicant shall pay in full any applicable investigative fee
established by resolution of the city council. Investigative fees are nonrefundable. Investigative
fees are assessed to defray the cost of a background investigation of the prospective licensee
and, for a massage center premises licenses, of the original designated manager thereof. No
investigation is required and no investigative fee shall be charged for routine annual renewal of
licenses. When a license has expired due to failure of the license holder to apply for timely
renewal or when a license has been denied or revoked by action of the city council, the city
manager, at the recommendation of the chief of police, may require the applicant to pay the
investigative fee anew.
(Code 1982, § 24-102)
Sec. 14-10831452. - Massage center Premises license required.
Except for the incidental provision of services and exceptions defined in section 14-861
section 14-1438 (b) and (c), each person operating a massage service within the city limits must
be in possession of a current massage center premises license for such business issued by the
city.
(Code 1982, § 24-103)
Sec. 14-10841453. - Submission of massage center premises license application.
An application for a massage center premises license under this subdivision shall be made
on forms supplied by the city for such purpose and shall contain all information required by this
article. Any falsification or willful omission of information required in the application shall be
cause for denial, suspension or revocation of such license.
(Code 1982, § 24-104)
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Sec. 14-10851454. - Information required on massage center premises license application.
Each applicant for a massage service massage center premises license shall provide the
following information on the application form:
(1) Whether the applicant is a natural person, a corporation, a partnership or other form of
organization.
(2) If the applicant is a natural person:
a. His true name, place and date of birth, street residence address and phone
number;
b. Whether the applicant is a citizen of the United States;
c. Whether the applicant has ever used or has been known by a name other than his
true name, and, if so, what was such name and information concerning dates and
places where used;
d. The name of the business, if it is to be conducted under a designation, name or
style other than the full individual name of the applicant, and in such a case a copy
of the certification, as required by Minn. Stats. Ch. 333, certified by the clerk of the
district court shall be attached to the application;
e. The street addresses at which applicant has lived during the preceding five years;
f. The kind, name, and location of every business or occupation the applicant has
been engaged in during the preceding five years;
g. Whether the applicant has ever been convicted of any felony, crime, or violation of
any chapter other than traffic chapters, and, if so, the applicant shall furnish
information as to the time, place, and offense for which convictions were had;
h. The physical description of the applicant;
i. The types and amount of training possessed by the applicant relevant to the
operation of a massage center; and
j. The same information shall be required of the manager.
(3) If the applicant is a partnership:
a. The names and addresses of all partners and all information concerning each
partner and the manager as is required of an individual applicant in subsection (2)
of this section.
b. The name of the managing partner and the interest of each partner in the business.
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c. A true copy of the partnership agreement shall be submitted with the application,
and, if the partnership is required to file a certificate as to a trade name under Minn.
Stats. Ch. 333, a copy of such certificate, certified by the clerk of the district court,
shall be attached.
(4) If the applicant is a corporate or other organization:
a. The name and, if incorporated, the state of incorporation.
b. A true copy of the certificate of incorporation, articles of incorporation or association
agreement, and bylaws shall be attached to the application, and if a foreign
corporation, a certificate of authority, as described in Minn. Stats. Ch. 303, shall be
attached.
c. The name of the manager and all information concerning such person as is
required by subsection (2) of this section.
d. A list of all parties who control or own an interest in excess of five percent in such
corporation or organization or who are officers of the corporation or organization
and all information concerning such persons as is required by subsection (2) of this
section.
(5) Whether the applicant is licensed in other communities and, if so, where.
(6) Whether the applicant has previously been denied a license to conduct the type of
business for which a license is requested.
(7) Legal Ddescription and address of the premises massage center for which the license is
requested.
(8) If the applicant is a natural person, one front-face photograph of the applicant, taken
within 30 days of the date of the application, at least 2½ inches square; if the applicant is
a partnership, corporation, or other organization, one front-face photograph of each
partner and managing agent, taken within 30 days of the date of application, at least 2½
inches square.
(9) Such other information as the city council may require.
(Code 1982, § 24-105)
Sec. 14-10861455. - Verification of application for massage center premises license.
The application for a massage center premises license under this subdivision shall be
signed and sworn to by the applicant if the applicant is a natural person. If the applicant is a
corporation, the application shall be signed and sworn to by an officer of the corporation. If the
applicant is a partnership, the application shall be signed and sworn to by one of the partners.
The application shall be notarized by a commissioned notary public.
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(Code 1982, § 24-106)
Sec. 14-14571087. - Issuance or denial of massage center premises license.
(a) No massage center premises license shall be issued under this subdivision except by
council approval. pursuant to an approved council resolution. The council may grant
or deny any license requested at its discretion.
(b) A council resolutionCouncil approval shall not be necessary for the routine renewal of
an existing business license. However, failure to apply for renewal at least 30 days
before the expiration of an existing license may be considered an abandonment of this
routine renewal privilege, and council approval may be required prior to renewal in
such cases.
(Code 1982, § 24-107)
Sec. 14-14581088. - Conditions of massage center premises license.
No massage center premises license shall be issued, renewed or continued in effect under
this subdivision, unless there is compliance with the minimum conditions and requirements as
set forth in this article. Failure to maintain compliance shall be cause for denial, suspension or
revocation of such license.
(Code 1982, § 24-108)
Sec. 14-10891459. - Denial of premises license for unpaid taxes, assessments or claims.
No license shall be granted or renewed under this subdivision on any premises on which
taxes, assessments or other financial claims of the city, county or state are due, delinquent or
unpaid. If an action has been commenced pursuant to Minn. Stats. Ch. 278, questioning the
amount or validity of taxes, the council may, on appeal by the applicant, waive strict compliance
with this section. No waiver may be granted, however, for taxes or any portion thereof which
remain unpaid for a period exceeding one year after becoming due.
(Code 1982, § 24-109)
Sec. 14-14601090. - Suspension or revocation of massage center premises license.
(a) A massage center premises license issued under this subdivision may be revoked by
the council for cause pursuant to a hearing. Such hearing shall be held after five days'
notice to the licensee.
(b) A license may be suspended temporarily by the city manager, and suspension shall
continue until otherwise ordered by the council, providing that the charges of the city
manager are delivered in writing to the licensee and that the council affords the
licensee a hearing at its first scheduled meeting immediately following the suspension
order.
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(c) Upon hearing, the council may continue the suspension for a specific period or may
terminate the suspension or may continue the license in effect based upon any
additional terms, conditions and stipulations which the council may in its sole
discretion impose.
(Code 1982, § 24-110)
Sec. 14-14611091. - Prohibited activities when massage center premises license
suspended or revoked.
No massage center premises licensee shall solicit business or offer or agree to perform
any licensed service, nor shall licensed employees of the business licensee solicit business or
offer or agree to perform any licensed service within the city while the business license is under
suspension or revocation under this subdivision.
(Code 1982, § 24-111)
Sec. 14-10921462. - Expiration date of massage center premises license.
Premises licenses issued under this division shall have a duration period of one year. The
expiration date of such massage center license is as may be imposed, set, established and
fixed by the city clerk, from time to time.
(Code 1982, § 24-112; Council Amend. of 9-28-2015)
Sec. 14-14631093. - Transfer of massage center premises licenses.
No massage center premises license issued under this subdivision shall be transferred to
any other person or premises.
(Code 1982, § 24-113)
Sec. 14-14641094. - Practitioner's Therapist license required for individuals.
(a) It shall be unlawful for any natural person to engage in business as a massage therapist,
as defined in this article, unless such person is:
(1) In possession of a current therapist practitioner's license, issued under this division;
and
(2) Affiliated with, employed by, or owns Listed in the therapist's roster of at least one
massage center service currently licensed under this subdivision, unless a person
or place is specifically exempted from obtaining a massage center license.
(b) As used in this section, the term "engage in business" means the provision of services
described in this article for which any charge or fee is made or any money or thing of
value is solicited or received by the provider.
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(Code 1982, § 24-114)
Sec. 14-10951465. - Qualifications of applicant for therapist practitioner's license.
Every applicant for a therapist practitioner's license under this subdivision must be a
natural person and at least 21 years of age.
(Code 1982, § 24-115)
Sec. 14-14661096. - Disqualifications for therapist practitioner's license.
No therapist practitioner's license shall be issued under this subdivision to any applicant
who:
(1) Is under 21 years of age;
(2) Is not a United States citizen or legal resident alien;
(3) Has, within the past five years, been convicted of a felony offense or any misdemeanor
offense involving moral turpitude or which relates directly to such person's ability,
capacity or fitness to perform the duties and discharge the responsibilities of the licensed
activity; or
(4) Within five years prior to the date of application, has had a similar license revoked,
denied or suspended.
(Code 1982, § 24-116)
Sec. 14-10971467. - Filing of therapist practitioner's license application.
Every application for a practitioner's therapist license under this subdivision shall be filed
with the city clerk on a form to be provided thereby.
(Code 1982, § 24-117)
Sec. 14-14681098. - Manner of submission of practitioner's therapist license application.
An application for a therapist practitioner's license under this subdivision shall be made on
forms supplied by the city for such purpose and shall contain all information required by this
article. Any falsification or willful omission of information required in the application shall be
cause for denial, suspension or revocation of such license.
(Code 1982, § 24-118)
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Sec. 14-10991469. - Information required on therapist practitioner's license application.
Each applicant for a massage therapist practitioner's license shall provide the following
information in the application:
(1) The applicant's true name, place and date of birth, street residence address and phone
number
(2) ; whether the applicant is a citizen of the United States or resident alien or has the legal
authority to work in the United States;
(3) whether the applicant has ever used or has been known by a name other than his true
name and, if so, what was such name and information concerning dates and places
where used;
(4) the street addresses at which the applicant has lived during the preceding five years;
(5) the applicant's employers for the previous five years, including the employer's name,
address and dates of employment;
(1)(6) whether the applicant has ever been convicted of any crime, and, if so, the applicant
shall furnish information as to the time, place, and offense for which convictions were
had; the physical description of the applicant; and the previous training or experience of
the applicant in providing massage services;.
(72) Whether whether the applicant is presently licensed in other communities and, if so,
where;.
(38) Whether the applicant has had an interest in, as an individual or as part of a
corporation, partnership, association, enterprise, business or firm, a massage license
that was denied, revoked or suspended within the last five years of the date the license
application is submitted to the issuing authority; Whether the applicant has previously
been denied a license to provide massage services.
(49) One front-face photograph of the applicant, taken within 30 days of the date of
application, at least 2½ inches square;.
(510) Such other information as the city council may require.
(Code 1982, § 24-119)
Sec. 14-14701100. - Educational requirements of applicants for therapist practitioner's
license.
Every applicant for a massage therapist practitioner's license under this subdivision shall
furnish a certified copy of the applicant's diploma or certificate of graduation from an accredited
institution a recognized school
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(Code 1982, § 24-120)
Sec. 14-11011471. - Verification of application for therapist practitioner's license.
The application for a therapist practitioner's license under this subdivision shall be signed
by the applicant, in the presence of a city employee, at the time of filing. Applicants shall furnish
satisfactory proof of identification upon signing.
(Code 1982, § 24-121)
Sec. 14-14721102. - Conditions of therapist practitioner's license.
No therapist practitioner's license shall be issued, renewed or continued in effect under this
subdivision, unless there is compliance with the minimum conditions and requirements as set
forth in this article. Failure to maintain compliance shall be cause for denial, suspension or
revocation of such license.
(Code 1982, § 24-122)
Sec. 14-11031473. - Issuance or denial; appeal of denial.
Applications for personal servicemassage therapist licenses under this subdivision shall be
reviewed by the chief of police and such other city officials as the city manager may deem
necessary. At the earliest practicable time thereafter, the city manager shall issue or deny the
request for a license based upon the recommendation of such officials. Denial of an application
by the city manager may be appealed to the city council, if such appeal is made in writing within
ten working days following the date of denial of the license. When appealed, the city council
may uphold or reverse the decision of the city manager.
(Code 1982, § 24-123)
Sec. 14-11041474. - Suspension or revocation of therapist practitioner's license.
A therapist practitioner's license issued under this subdivision may be suspended or
revoked by the city manager for cause pursuant to an administrative hearing. Such hearing will
be conducted by a city officer appointed for this purpose by the city manager and will be
conducted five days following the service of notice of revocation upon the license holder. The
notice of revocation will specify the violations and causes upon which the suspension or
revocation is based and will afford the therapist practitioner the opportunity to attend the
administrative hearing. Service of the notice may be accomplished by certified mail to the
therapist’s practitioner's address of record or by leaving a copy of the notice with the manager of
the massage service which maintains the therapist practitioner upon its roster of therapists.
(Code 1982, § 24-124)
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Sec. 14-11051475. - Appeal of suspension or revocation of therapist’s practitioner's license.
The therapist practitioner may appeal a license suspension or revocation during a regular
meeting of the city council. After reviewing the grounds for action and the results of the
administrative hearing, the council may uphold or reverse the decision of the hearing officer,
and its judgment in this matter shall be final.
(Code 1982, § 24-125)
Sec. 14-11061476. - Prohibited activities when therapist’s practitioner's license suspended or
revoked.
No therapist practitioner licensed under this subdivision shall solicit business or offer or
agree to perform any licensed service within the city when the license of such person has been
suspended or revoked.
(Code 1982, § 24-126)
Sec. 14-11071477. - Possession and display of therapist’s practitioner's license.
A copy of the practitioner's therapist’s license or an identification card issued under this
subdivision by the city shall be carried by the licensee at all times while so employed, and
licensees shall present such documents for inspection when so requested by a proper official of
the city.
(Code 1982, § 24-127)
Sec. 14-11081478. - Expiration date of therapist practitioner's license.
Practitioner's Therapist licenses issued under this division shall have a duration period of
one year. The expiration date of such license is as may be imposed, set, established and fixed
by the city clerk, from time to time.
(Code 1982, § 24-128; Council Amend. of 9-28-2015)
Sec. 14-11091479. - Closing hours.
No massage center licensed under this article shall be open for business, nor will any
massage therapist offer massage services, between the hours of 9:00 p.m. and 7:00 a.m. of the
following day. Support activities such as cleaning, maintenance and bookkeeping are allowed
outside of business hours. No premises licensed under this article shall be open between the
hours of 9:00 p.m. and 7:00 a.m. of the following day.
Secs. 14-1110—14-1135. - Reserved.
Sec. 14-1480. - Construction requirements.
All massage centers licensed under this article shall meet the following construction
requirements:
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(1) Mechanical ventilation, lighting, and sanitary fixtures for closets, restrooms, offices,
treatment areas and public areas shall conform to the codes established by the
American Society of Heating, Refrigeration and Air Conditioning Engineers and by the
building code adopted in section 12-39.
(2) Individual lockers shall be provided for the use of patrons with separate keys for locking.
(3) The doors to individual massage rooms shall not be equipped with any locking device
and shall not be blocked or obstructed from either side.
Sec. 14-1481. - Maintenance requirements.
All massage centers licensed under this article shall meet the following maintenance
requirements:
(1) Handwashing sinks, urinals, floors, walls and equipment shall be kept in a state of good
repair and maintained in a clean, sanitary condition at all times.
(2) Sanitary hand-cleaning agents, sanitary towels and toilet tissue shall be provided at all
times.
(3) Adequate refuse receptacles shall be provided and shall be emptied as required.
(4) Linens and other materials shall be stored at least 12 inches off the floor.
(5) Clean towels and washcloths shall be made available for each customer
Sec. 14-1482. - Zoning requirements.
A massage center license shall be issued under this article only for property zoned business-
commercial, provided that such use is not detrimental to existing and future development.
Sec. 14-1483. - Inspections of massage center.
All applicants and licensees under this article shall allow a proper official of the city to
inspect and periodically examine the massage centers for the purpose of ascertaining that such
centers conform to all requirements and regulations pertaining to health, fire and sanitation and
to ensure the preservation of the good order and peace of the city. Any refusal on the part of the
applicant or licensee to allow such inspection or examination shall be deemed as sufficient
grounds upon which the city manager may deny, suspend or revoke a license.
Sec. 14-1484. - Age requirement for presence on premises.
No person under the age of 18 years shall be permitted at any time at a massage center
licensed under this article as a customer or guest, unless accompanied by a parent or guardian.
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Sec. 14-1485. - Alcoholic beverages on premises.
No alcoholic beverages shall be allowed at a massage center licensed under this article at
any time.
Sec. 14-1486. - Violations; penalties.
Violation of requirements and procedures specified in this division shall be cause for
suspension, revocation or nonrenewal of the massage center license and/or other penalties
including a maximum fine in accordance with section 1-15.
Secs. 14-1487—14-1513. - Reserved.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Karen Haag, Director Citizen Services
Regan Beggs, Business License Specialist
DATE: September 16, 2016
SUBJECT: Consider Approval of a Massage Center License for iTouch Massage Therapy,
2966 White Bear Avenue N
Introduction
An application for a Massage Center license was submitted to the city on August 2, 2016 by
Stefanie Moreno, owner and manager of iTouch Massage Therapy, located at 2966 White Bear
Avenue N.
Background
Ms. Moreno obtained her massage therapy certification at the Everest Institute in Eagan in
2009, after completing 720 hours of massage therapy certification training. She is currently
employed as massage therapist at Rivera’s Chiropractic Center in Minneapolis. For the
purposes of this license application, a background investigation was conducted on Ms. Moreno;
nothing was identified during this investigation that would prohibit the issuance of this license.
As 2966 White Bear Avenue is within 2600 feet of a residentially zoned district, and a currently
licensed massage premise located at 3001 White Bear Avenue, approval of the license would
be contingent upon approval and publication of the second reading of the Massage Center
ordinance, under Chapter 14, Article XX which removes this zoning restriction.
Recommendation
It is recommended that the Council approve the issuance of a Massage Center license for
iTouch Massage, 2966 White Bear Avenue, contingent upon approval and publication of the
second reading of the Massage Center ordinance, under Chapter 14, Article XX.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Thompson, Director of Public Works
Steven Love, City Engineer
DATE: August 12, 2016
SUBJECT: Consider Approval of Purchase for Asset Management Software and
Implementation Services
Introduction
The City Council will consider approving the purchase of a city wide asset management
software program and contract for services to implement the asset management program.
Background / Discussion
The City of Maplewood has full responsibility for a multitude of assets ranging from roads,
sanitary sewer, storm sewer, street signs, street lights, walks, trails, parks, playgrounds, to
municipal buildings. In order to better track asset condition, plan for more proactive
maintenance or replacement activities, and to make the best use of the city’s resources, staff
recommends the city implement a city wide comprehensive asset management program.
The City Attorney has reviewed the contract for content and form and all necessary edits have
been made and are reflected in the attached contract.
Representatives from the Engineering and IT Departments conducted an extensive review of
what assets need to be managed, what departments are in charge of the various assets, and
what the departments are looking for in an asset management program. A cross section of city
staff reviewed available asset management programs, gathered data on what programs other
cities are utilizing, held demonstrations of different programs, and gathered feedback from other
users. From this review it was determined that the city needs an asset management program
that:
1) Shows the location, condition, value, and other pertinent information of the city’s
infrastructure assets across all departments.
2) Maintains accurate information through proper inspections and records changes to the
condition of the assets.
3) Provides residents and business owners a mechanism to report deficient infrastructure
(potholes, broken playground equipment, etc.…) and receive real-time updates on
progress/follow-up actions.
4) Helps maintain institutional knowledge that would normally be lost by employee
turnover.
5) Is easy to use and is designed to work with the City’s GIS maps.
6) Is a web-based solution to ensure compatibility across all computer systems and mobile
devices.
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7) Has the ability to help make prudent financial decisions related to maintenance and
replacement strategies.
City staff is recommending entering into a contract with Cartegraph Systems, Inc. to provide
and implement an asset management solution for the City of Maplewood.
Budget Impact
It is proposed that the City move forward with Asset Management Implementation later this year (2016).
The implementation, training, first year software/hosting costs, and required GIS licensing totals $125,000
in year 1 (covering year 2017). The year 2 cost (2018 budget) would be $57,000 with the year 3 cost
(2019 budget) also $57,000. Year 2 and 3 costs also include required GIS licensing. Moving forward with
Asset Management this year would not affect the 2017 budget since allocations were already built in and
assumes the first year non-enterprise fund portion is coming from offsetting cuts from Public Works.
It is proposed that the first year costs (covered this year and would take us through the end of 2017) be
split mainly among those assets/services that would be directly benefited such as water utility, storm
sewer, streets, sanitary sewer, and street lighting (enterprise funds). The following is proposed to cover
the $125,000 implementation and first year costs:
St. Paul WAC Fund $ 65,000
Environmental Utility Fund $ 15,000
Sanitary Fund $ 15,000
Public Works 2016 General Fund Cuts $ 25,000
PW Street Light Utility Fund Cuts $ 5,000
Total = $125,000 YEAR 1
Moving into budget years 2018, 2019, etc.… the ongoing $57,000 would be strictly covered by enterprise
funds with a minor allocation from the PW operating budget (for non-enterprise assets such as streets).
This will take out uncertainty within other departmental future budget priorities and also will provide
deminimus impact to the tax levy portion of future budget rounds. This approach provides both a steady
and reliable source of funding moving forward. The overall percentage split would be similar to above.
For example, the 2018 budget would be allocated as follows:
St. Paul WAC Fund $30,000
Environmental Utility Fund $ 7,000
Sanitary Fund $ 7,000
Public Works Operating Budget Cuts $ 11,000
Street Light Utility Fund Cuts $ 2,000
Total = $ 57,000 YEAR 2, YEAR 3, etc.
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Recommendation
It is recommended that the City Council authorize the Mayor and City Manager to enter into a
contract with Cartegraph Systems, Inc. for the purchase of a city wide asset management
software program and contract for services to implement the asset management program.
Minor modifications approved by the City Attorney are authorized as needed for the contract.
Attachments
1. Cartegraph Master Agreement
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1 Cartegraph_MPA 04-2013
Cartegraph Master Agreement Agreement No. #MA213
This Agreement is by and between Cartegraph Systems, Inc., an Iowa corporation having its principal place of business at
3600 Digital Drive, Dubuque, Iowa, 52003 (“Cartegraph”), and City of Maplewood (“Customer”) with an address of 1830
County Road B East, Maplewood, MN 55109 dated September 12, 2016.
This Agreement is intended to serve as the primary controlling agreement between the parties. This Agreement includes the
following terms and conditions, as well as all Exhibits and Addendums to this Agreement, Purchase Agreements, and all other
future agreements referencing this Agreement which Cartegraph and Customer may execute from time to time for the
purchase of Software, Support, Services and Hosting. Collectively these are referred to as “Products”. The terms and
conditions herein provided shall be controlling as between Cartegraph and Customer unless specifically superseded by an
Exhibit to this Agreement, a contemporaneously or subsequently executed Purchase Agreement, or any other
contemporaneously or subsequently executed agreement specifically referencing this Agreement.
BY EXECUTING THIS AGREEMENT, CUSTOMER ACKNOWLEDGES THAT IT HAS REVIEWED THE TERMS AND
CONDITIONS ON THE FOLLOWING PAGES IN ADDITION TO ANY EXHIBITS AND PURCHASE AGREEMENTS AND
CUSTOMER AGREES TO BE LEGALLY BOUND BY EACH SUCH AGREEMENT.
Cartegraph Systems, Inc. City of Maplewood
By
(Signature)
By
(Signature)
Randy L. Skemp
(Type or print name)
(Type or print name)
Title Vice President of Sales Title Mayor
Date Date
City of Maplewood
By
(Signature)
(Type or print name)
Title City Manager
Date
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2 Cartegraph_MPA 04-2013
The following are the terms and conditions under which Cartegraph licenses its Software and provides Support, Services and
Hosting as listed in the Exhibits and Purchase Agreements referencing this Agreement.
1. Grant of License to Software.
A. Cartegraph is licensed by third parties (“Third Party Licensors”) to sublicense certain third party software products to
Customer and to offer services to Customer for these third party software products under this Agreement.
B. Each Software product, including all data programs or set of programs, or routines and subroutines, consisting of a
series of instructions or statements in machine readable form, and including any documentation relating to or
describing such Software, such as, but not limited to manuals, online documentation and user instructions, flow
charts, database schemas and improvements or updates provided by Cartegraph (collectively ”Software”), is
furnished to Customer under a personal, non-exclusive, nontransferable limited license solely for Customer’s own
internal use on Host Computer System (as defined below) and with Customer’s Clients.
1. Host Computer Systems, if applicable, are Servers owned or controlled by Cartegraph that Customer may
access under this Agreement (the provision of this service is herein referred to as “Hosted” or “Hosting”).
2. Servers are personal computers, minicomputers, mainframes, workstations, and terminal devices that interact
with Client Software and have been approved by Cartegraph or Third Party Licensors for operation of Software.
3. Server Software is a copy of Software residing on a server, multiple servers, or a Host Computer System.
4. Clients are personal computers, minicomputers, mainframes, workstations, mobile devices, and terminal devices
that interact with Server Software and have been approved by Cartegraph or Third Party Licensors for operation
of Software.
5. Client Software is a copy of Software residing on a Client that interacts with Server Software.
6. Data Files are those files which contain data that is input by the Customer during the use of the Software.
C. Customer agrees that the number of users licensed will be listed in the Purchase Agreement and only that number of
users may use the Software at any given time.
1. If Customer has purchased a Per-User License, as indicated in the Purchase Agreement, only a finite number of
licenses have been purchased by Customer and only that finite number of users may access and use the
Software at any given time. The specific number of licenses purchased shall be identified in the Purchase
Agreement.
2. If Customer has purchased an Unlimited License, as indicated in the Purchase Agreement, all employees of
Customer are considered to be licensed to access and use the Software at any given time. Such Unlimited
License applies only to employees of Customer and does not allow the access or use of the Software by any
independent contractors, affiliated entities or organizations, or any other individual, party, or entity that is not an
employee of Customer.
D. Customer agrees the Software license for the Software is limited as follows:
1. Browser Based User – Each browser based user is defined by unique ID and password.
2. For Server Software – one copy of Server Software for each Server or, if Hosted, no copies of Server Software
for a Server that is not a Host Computer System.
E. Customer agrees that this license does not permit Customer to: (1) use the Software for a service bureau application
or (2) sublicense the Software.
F. Except as set forth in this Agreement or as may be permitted in writing by Third Party Licensors, Customer shall not
use, provide or otherwise make available the Software or any part or copies thereof to any third party.
G. Customer shall not, and shall not permit others to:
1. Reverse engineer, decompile, decode, decrypt, disassemble, or in any way derive source code from the
Software;
2. Modify, translate, adapt, alter, or create derivative works from the Software;
3. Copy, (other than one back-up copy), distribute, publicly display, transmit, sell, rent, lease or otherwise exploit
the Software; or
4. Distribute, sublicense, rent, lease, loan (or grant any third party access to or use of) the Software to any third
party.
H. Customer may make copies of the Client Software for archival purposes. The Server Software may not be copied, in
whole or in part.
2. Title to Software and Data Files.
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3 Cartegraph_MPA 04-2013
A. Ownership of the Software, any portions thereof and any modifications, translations, or derivatives thereof, even if
unauthorized, remains with Cartegraph or Third Party Licensors, as do all applicable rights in patents, copyrights and
trade secrets and any other proprietary rights in the Software. Software provided hereunder is valuable, proprietary
and unique, and Customer agrees to be bound by and observe the proprietary nature thereof as provided herein.
B. Customer acknowledges that unauthorized reproduction, use, or disclosure of the Software or any part thereof may
cause irreparable injury to Cartegraph or Third Party Licensors, who may therefore be entitled to injunctive relief to
enforce these license restrictions, in addition to any other remedies available at law, in equity, or under this
Agreement.
C. Customer agrees that Cartegraph or Third Party Licensors may audit Customer’s Software usage remotely or on-site
during Support, Services or Hosting or upon reasonable notice and during standard business hours. Prevention of
audit by Customer may be grounds for termination of this Agreement.
D. Cartegraph agrees that ownership of data in Data Files remains with Customer. However, Customer agrees that
Cartegraph may access Data Files and grants Cartegraph a license to use the data for 1) internal business purposes
to evaluate the use and operation of the Software, Support, Services or Hosting; and 2) marketing purposes provided
that any information shared with third parties is anonymized and/or aggregated so that Customer cannot be identified
from the information.
3. License Fees, Support Charges, Services and Hosting Charges.
A. Customer agrees to pay the license fees for the Software, Support charges, Services charges and Hosting charges
as set forth in the Purchase Agreement for each Product.
B. Cartegraph agrees that the total amount listed in the Purchase Agreement shall be considered the not-to-exceed
price for the Software, Support, Services and Hosting included in that Purchase Agreement. Hosting includes 50G of
available file storage. If additional storage is required, the Customer can purchase in 50G increments.
C. Customer agrees that all payments are due 30 days from date of invoice and Customer shall be in default if amounts
due have not been received in that time period. Customer’s default will constitute sufficient cause for Cartegraph to
suspend or terminate the Software license, Support, Services and Hosting under this Agreement.
D. Customer shall be invoiced for Software, Support, Hosting and hardware upon delivery. Customer shall be invoiced for
Services as set forth in the Purchase Agreement.
E. Customer shall reimburse Cartegraph for reasonable expenses incurred during the provision of Support, Services or
Hosting. Reasonable expenses include, but are not limited to, travel, lodging, and meals. Expenses are billed based
on actual costs incurred. Estimated expenses shall be included in each Purchase Agreement and include the number
of trips to customer site. Cartegraph shall not exceed the estimated expenses without written approval from
Customer.
4. Delivery and Installation.
A. On-Site Installation
1. This subsection “A” regarding On-Site Installation shall apply if Customer elects, as indicated in the Purchase
Agreement, to have Software and Products installed on Customer’s Servers and Client computers at Customer’s
facilities (“On-Site”) instead of utilizing Cartegraph Hosting Services.
a. Execution of a Purchase Agreement by Customer shall be considered as Customer’s notification to
Cartegraph to proceed with delivery of the Products identified in the Purchase Agreement.
b. Delivery of Software and Support shall take place reasonably quickly after execution of the Purchase
Agreement. Cartegraph shall provide access to the Software to Customer in a downloadable form.
Notification by Cartegraph that Software is available for download shall constitute delivery of Software and
Support, regardless of when Customer downloads the Software.
c. Customer shall be responsible for installation of the Client Software on Customer’s Clients, unless agreed
otherwise.
d. After execution of the Purchase Agreement, delivery of Services will be scheduled in cooperation with
Customer. Customer shall remain responsible for Service charges even if Services are not delivered.
e. Any hardware included in the Purchase Agreement shall be ordered after execution of the Purchase
Agreement. Delivery of hardware will be scheduled in cooperation with Customer.
B. Hosting
1. This subsection “B” regarding Hosting shall apply if Customer elects, as indicated in the Purchase Agreement, to
utilize the Hosting services offered by Cartegraph instead of having the Software installed On-Site, as described
in the previous subsection.
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a. Execution of a Purchase Agreement shall be considered as Customer’s notification to Cartegraph to
proceed with delivery of the Software and Services as indicated in the Purchase Agreement.
b. Delivery of Software, Support, and Hosting shall take place reasonably quickly after execution of the
Purchase Agreement. Cartegraph shall provide access to the Server Software to Customer on a Host
Computer System. Notification by Cartegraph that Server Software is available for access shall constitute
delivery of Server Software, Support and Hosting, regardless of when Customer first accesses the Server
Software.
c. Cartegraph shall be responsible for installation of the Server Software on Cartegraph’s Host Computer
System. Customer shall be responsible for installation of the Client Software on Customer’s Clients, unless
agreed otherwise.
d. After execution of the Purchase Agreement, delivery of Services will be scheduled in cooperation with
Customer. Customer shall remain responsible for Service charges even if Services are not delivered.
e. Any hardware included in the Purchase Agreement shall be ordered after execution of the Purchase
Agreement. Delivery of hardware will be scheduled in cooperation with Customer.
2. Hosting Services
a. Cartegraph will install, and operate Server Software on one or more Host Computer Systems.
b. Cartegraph will provide all equipment, software and services necessary for the operation, maintenance and
support of one or more Host Computer Systems and the Server Software. Cartegraph may contract with third
parties for all or part of such equipment, software and services (“Third Party Hosts”). Cartegraph reserves the
right to change the configuration of the Host Computer System and the Server Software and to change or
delete such equipment or software at any time, but Cartegraph shall make the Software compatible with such
change or deletion without additional charge to Customer.
c. Customer shall have access to and be permitted to use the Server Software via Clients.
d. Customer shall provide a computing and networking environment that meets the minimum requirements set
forth in Cartegraph’s published specifications.
e. Customer shall be responsible for all bandwidth between Host Computer System and Clients and in such
amounts as to provide reasonable responsiveness of the system.
f. Cartegraph shall perform a full back-up of data files on a daily basis. The daily full back-up will be retained
for (14) fourteen days and then deleted unless customer contracts for additional days. Cartegraph’s hosting
services uses RAID 10 which both mirrors the data and stripes across multiple drives creating redundancy.
Cartegraph hosting services have dual redundancy with offsite back-up storage and a back-up data centers
g. The Host Computer System shall be used by Customer only for purposes relating to Customer's own use of
the Software. Customer shall have no right to assign any of its rights under this section.
h. Customer agrees that it shall be bound by the terms and conditions of any agreement between Cartegraph
and any Third Party Hosts that relate to the use and operation of Host Computer Systems. Cartegraph will
apprise Customer of the terms and conditions of such agreements from time to time.
i. Cartegraph will take reasonable precautions to guard against unauthorized access to Data Files. However,
Cartegraph assumes no responsibility that the Software will be used properly.
j. Customer shall have the right to receive Data Files within sixty (60) days of termination of any Hosting on the
condition that customer has paid all outstanding invoices owed to Cartegraph.
3. Availability of Host Computer System.
a. If Cartegraph contracts with a Third Party Host to provide Hosting, the service level provided by the Third
Party Host shall be the service level provided by Cartegraph to Customer, except as required for Cartegraph
to provide Support under this Agreement.
b. In general, Server Software will be available for use and access by Customer 24 hours a day, 7 days a week,
except for scheduled maintenance to take place at commercially reasonable times. Furthermore, if access to
the Server Software becomes a problem, then Cartegraph shall provide Support in view of the severity of the
problem.
c. Server Software will be available for use and access by Customer during back-up activities performed by
Cartegraph.
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5. Support.
A. Scope of Support. Support includes the response to and resolution of Customer-encountered problems with the
Software as reported to Cartegraph by Customer.
1. Resolution of Customer-encountered problems shall, at Cartegraph’s option, consist of (1) maintenance provided
through telephone, email or remote access; (2) correction of the problem in the Software program; or (3) delivery
of bug fixes or workarounds limited to the current or immediate prior Software release.
2. Cartegraph will only support licensed Software located on Servers or Clients. Cartegraph will use commercially
reasonable efforts to respond to Customer problems according to the priority level of the problem.
3. Support may also include upgrades to Software.
B. Support Limitations. Any Support is dependent upon the use by Customer of unmodified Software (except as
authorized by Cartegraph) operated in accordance with Cartegraph’s documentation. Support specifically excludes
the following: (1) Support to a version of Software other than the current or immediate prior release; (2) efforts to
restore a release of the Software beyond the current or immediate prior release; (3) efforts to restore a Customer
Data File beyond the most recent back-up; and (4) efforts to convert a Customer Data File to another format.
As part of Support, Cartegraph is under no obligation to modify the Software so that the modified Software would depart
from Cartegraph’s published specifications for the Software.
6. Professional Services.
A. The professional consulting services and deliverables to be performed or delivered by Cartegraph under this
Agreement may include, but are not limited to: consulting, network engineering, systems integration, hardware
installation, special studies, pre-installation support, installation of Client Software, installation support, training,
custom Software modification, tools/utilities components, programming and documentation, data conversion,
application design and development, systems analysis and design, conversions, implementing planning and
implementation of the Software (collectively referred to as the “Services”).
B. Services shall only be provided as the result of a Purchase Agreement and any attached statements of work.
C. Services will be provided during the hours of 7:00 a.m. to 7:00 p.m., Central Standard or Central Daylight Time,
whichever is applicable, Monday through Friday excluding holidays.
7. Customer’s Responsibilities.
A. Customer is responsible for maintenance and installation of any Clients, common carrier equipment or
communication equipment related to the operation of the Software and not furnished by Cartegraph. Before Customer
introduces equipment not within Cartegraph’s published specification, Cartegraph must approve the additional
equipment.
B. Customer is responsible for charges incurred for communication facilities at Customer’s facilities, whether incurred by
Customer or by Cartegraph Support representatives while performing Support on the Software.
C. Customer is responsible for performing Software back-ups in accordance with published documentation.
D. Customer shall notify Cartegraph of any problem and shall allow Cartegraph reasonable access to the Software for
performing Support, Services or Hosting.
E. Customer shall furnish Cartegraph, at Customer’s expense, all technical data and information as may be necessary
to furnish Support, Services or Hosting.
F. Customer shall grant Cartegraph access to Servers and Clients as may be necessary for the adequate delivery of the
Support, Services or Hosting.
8. Software Modification. Cartegraph and Third Party Licensors will not be responsible to Customer for loss of use of the
Software or data or for any other liabilities arising from alterations, additions, adjustments or repairs which are made to the
Software by Customer or third parties. Cartegraph reserves the right to terminate the Software license, Support, Services
or Hosting under this Agreement upon written notice to Customer if any such alteration, addition, adjustment or repair
adversely affects Cartegraph’s ability to render Support, Services or Hosting.
9. Term.
A. Unless terminated by Cartegraph in accordance with this Agreement, the term of the Software license, Support and
Hosting shall begin upon the execution of a Purchase Agreement and shall continue for the period of time identified in
that Purchase Agreement.
B. Support for any subsequently added components or upgrades shall be either coterminous with the term of Support
applicable to the Software initially covered or as otherwise agreed and stated in the Purchase Agreement.
C. If Customer elects to purchase Services, then Services shall terminate as agreed in the appropriate Purchase
Agreement.
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D. Unless otherwise stated in the most recently executed Purchase Agreement, this Agreement and the Purchase
Agreement shall automatically renew at the then current rates for a one (1) year term beginning on the first day
following the date identified in the Purchase Agreement as the end of the term of this Agreement. Such automatic
renewal shall continue after the end of each successive year until a new Purchase Agreement is executed or until
Customer or Cartegraph terminate this Agreement as provided for herein.
E. If this Agreement and the most recently executed Purchase Agreement are automatically renewed under the terms of
the previous paragraph “D”, there shall be an automatic increase of up to five percent (5%) annually to all prices that
were in effect during the immediately previous term.
F. If Customer wishes not to renew this Agreement, Customer must provide written notice of Customer’s intent not to
renew this Agreement at least ninety (90) days prior to the end of the term then in effect.
G. Notwithstanding anything to the contrary in this Section, Support, Services and Hosting shall terminate immediately
upon termination of this Agreement.
10. Termination.
A. Notwithstanding the foregoing, Cartegraph shall have the right to terminate this Agreement if Customer fails to pay
any and all required license fees, Support charges, Services charges, Hosting charges or otherwise fails to comply
with this Agreement or the terms and conditions of any applicable Third Party Licensor agreement.
B. Upon expiration of the license term or upon notice of such termination, Customer shall immediately return or destroy
the Software and all portions and copies thereof as directed by Cartegraph or Third Party Licensors and, if requested
by Cartegraph or Third Party Licensors, shall certify in writing as to the destruction or return of the same.
C. Any termination of this Agreement shall automatically terminate Support, Services and Hosting provided under any
Purchase Agreement or Statements of Work, unless otherwise agreed. All confidentiality and non-disclosure
obligations shall survive any such termination.
D. Customer shall have the right to terminate this Agreement, according to the terms provided herein, by returning or
destroying the Software and all portions and copies thereof and certifying in writing as to the destruction or return of
the same.
E. If Customer wishes to terminate this Agreement prior to the end of the term of this Agreement as identified above or
in the appropriate Purchase Agreement, Customer must provide Cartegraph with written notice of such intent to
terminate at least ninety (90) days prior to such termination. Any such termination by Customer shall subject
Customer to the cancellation fee identified below.
F. If Customer terminates before the date set in the Purchase Agreement, Customer shall pay a cancellation fee equal
to 80% of the remainder of licensing fees, Support charges and Hosting charges due under this Agreement. There
shall be no cancellation fee for Services not yet performed. However, no matter the reason, Customer’s termination
shall not relieve it of the obligation to pay any amounts already due under this Agreement.
G. Provided however, if Customer is a governmental entity and Software, Support, Services or Hosting are not funded
for future fiscal years under the appropriate legal budgeting process for such governmental entity, Customer may
terminate for future fiscal years with the cancellation fee identified in the previous paragraph reduced from 80% to
20%. There shall be no cancellation fee for Services not yet performed. However, no matter the reason, Customer’s
termination shall not relieve it of the obligation to pay any amounts already due under this Agreement.
H. Cartegraph shall have the right to terminate Hosting, if Hosting services are being provided, by giving at least ninety
(90) days written notice that Cartegraph cannot meet its obligations of availability of the Host Computer System.
I. In addition to the right of termination provided to Cartegraph under other sections of this Agreement, Cartegraph shall
have the right to terminate the Software license, Support, Services and/or Hosting upon the occurrence of any of the
following events:
1. Customer’s oldest invoice is ninety (90) days past due. Support hold will be initiated when customer’s oldest
invoice is thirty (30) days past due or,
2. Subject to applicable law, the appointment of a receiver, trustee in bankruptcy or similar officer for the equity or
assets of Customer, or
3. There is an assignment of this Agreement without the prior written consent of Cartegraph.
J. Termination shall not be Cartegraph’s exclusive remedy and termination shall not adversely affect any claim for
damages against Customer.
11. Limited Warranty.
A. Cartegraph warrants that it has the right to sublicense the Software being licensed hereunder pursuant to the terms
provided herein.
B. Cartegraph warrants that the Software will conform to Cartegraph’s published specifications until Support ends.
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C. Provided that the Software is used in a manner for which it was designed as set forth in the Software, Cartegraph’s
sole obligation and liability hereunder for the Software shall be to use reasonable efforts to remedy any substantial
non-conformance which is reported to Cartegraph. In the alternative, Cartegraph may refund amounts paid by
Customer pursuant to Purchase Agreements for such Software products.
D. THERE ARE NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE
IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR
NONINFRINGEMENT WITH RESPECT TO THE SOFTWARE LICENSED HEREUNDER.
E. SUPPORT, SERVICES AND HOSTING SET FORTH IN THIS AGREEMENT ARE IN LIEU OF ALL WARRANTIES,
EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ANY WARRANTIES OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE. SUPPORT, SERVICES AND HOSTING PROVIDED UNDER THIS
AGREEMENT DO NOT ASSURE THE UNINTERRUPTED OPERATION OF THE SOFTWARE.
F. CUSTOMER’S SOLE AND EXCLUSIVE REMEDY SHALL BE TO TERMINATE THE SOFTWARE LICENSE,
SUPPORT OR SERVICES. THE REMEDY SET FORTH IN THIS SECTION IS CARTEGRAPH’S SOLE LIABILITY,
AND CUSTOMER’S SOLE AND EXCLUSIVE REMEDY, IN LIEU OF ALL OTHERS, FOR ANY BREACH BY
CARTEGRAPH OF ITS SOFTWARE, SUPPORT, SERVICES AND HOSTING WARRANTIES HEREUNDER.
12. Limitation of Liability. TO THE MAXIMUM EXTENT ALLOWED UNDER APPLICABLE LAW:
A. IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER PARTY FOR ANY INDIRECT, INCIDENTAL,
SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES, INCLUDING, WITHOUT LIMITATION, LOST
PROFITS OR LOSS OF DATA, HOWEVER ARISING, EVEN IF THAT PARTY HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES;
B. EXCEPT FOR DAMAGES RESULTING FROM BODILY INJURY OR PATENT OR COPYRIGHT INFRINGEMENT,
AS DISCUSSED BELOW, IN NO EVENT SHALL THE MAXIMUM CUMULATIVE LIABILITY OF EITHER PARTY TO
THE OTHER UNDER THIS AGREEMENT, UNDER ANY CAUSE OF ACTION OR THEORY OF LIABILITY,
EXCEED THE AMOUNT PAID BY CUSTOMER TO CARTEGRAPH DURING THE TWELVE (12) MONTH PERIOD
IMMEDIATELY PRECEDING THE EVENT GIVING CAUSE TO SUCH LIABILITY.
C. If Cartegraph will provide Support or Services at Customer’s location, liability of Cartegraph arising out of bodily
injury, shall not in any event exceed the limits of its insurance coverage.
13. Insurance. If Cartegraph will provide Support or Services at Customer’s location, Cartegraph will carry commercial
general liability insurance with a limit of $1,000,000 per occurrence and a $2,000,000 aggregate limit, business auto
liability insurance with a limit of $1,000,000 and workers compensation insurance with statutory coverage. Cartegraph
agrees to hold harmless and defend Customer and its agents, officials and employees from bodily injury and property
damage claims related to or caused by the sole negligence of Cartegraph employees or contractors.
14. U.S. Government Restricted Rights. The Software is commercial software and the Software is provided with restricted
rights. Use, duplication or disclosure by the Government is subject to restrictions as set forth in paragraph (c)(1)(ii) of t he
Rights in Technical Data and Computer Software Clause at DFARS 252.227-7013 of subparagraphs (c)(1) and (2) of the
Commercial Computer Software-Restricted Rights at 48 CFR 52.227-19, as applicable.
15. Employees and Conflicts of Interest. This Agreement shall not prevent Cartegraph from performing similar services or
restrict Cartegraph’s use of the employees or contractors provided under this Agreement.
16. Proprietary Rights and Confidential Information of Cartegraph.
A. Certain information and materials supplied by Cartegraph with the Products, such as, without limitation, deliverables,
manuals, diagrams, drawings, plans, flowcharts, software, technical processes and formulae, source codes, product
designs, sales, costs and other unpublished financial information, product and business plans, usage rates,
relationships, projects and data, are Cartegraph’s or Third Party Licensors’ confidential or proprietary trade secrets
(the “Confidential Information”) and Cartegraph furnishes them solely to assist Customer in the installation, operation
and use of Software. Customer must not reproduce, copy or disclose such Confidential Information except as is
reasonable and necessary to properly use Software. Nothing herein shall restrict Customer from complying with its
obligations under any law requiring disclosure, but Customer shall give Cartegraph five days prior notice before any
release of Confidential Information.
B. Customer acknowledges and agrees that Cartegraph or Third Party Licensors shall suffer irreparable injury not
compensable by money damages and therefore shall not have an adequate remedy at law in the event of an
unauthorized use of proprietary rights or an unauthorized use or disclosure of any Confidential Information in breach
of the provisions of this Agreement. Accordingly, Cartegraph or Third Party Licensors shall be entitled to injunctive
relief to prevent or curtail any such breach, threatened or actual. The foregoing shall be in addition and without
prejudice to such rights that Cartegraph or Third Party Licensors may have at law or in equity.
17. Proprietary Information of Customer.
A. In order to provide Products under this Agreement, Customer may, from time to time, disclose to Cartegraph certain
information respecting Customer’s technical, financial, statistical and personnel data, (hereinafter “Information”). Any
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such Information which is submitted in writing to Cartegraph by the Customer and which is clearly and conspicuously
marked as confidential shall be protected by Cartegraph against unauthorized disclosure by using the same degree
of care and discretion that Cartegraph uses with similar Information which Cartegraph does not want disclosed to
third parties. However, Cartegraph shall not be required to protect Information which (a) is or becomes publicly
available, (b) is already in Cartegraph’s or its related companies’ possession, (c) is independently developed by
Cartegraph outside the scope of this Agreement, or (d) is rightfully obtained from third parties. Cartegraph’s
obligations under this Section shall cease immediately upon return to Customer or destruction by Cartegraph of such
Information.
B. Cartegraph shall not be required to protect any ideas, concepts, know-how, or techniques relating to data, electronic
document processing and image processing developed or resulting from the Information or the Services provided
under this Agreement.
C. Notwithstanding anything herein to the contrary, Cartegraph understands that any data it receives from the Customer
is government data within the meaning of the Minnesota Government Data Practices Act, Minnesota Statutes,
Chapter 13D (the “Act”) and Cartegraph agrees to handle such data in accordance with the Act.
18. Infringement Indemnification.
A. Cartegraph or Third Party Licensors will defend any action, suit or proceeding brought against Customer if based on
a claim that Products infringe any United States patent or copyright of any third party (“Intellectual Property”) provided
that Customer promptly notifies Cartegraph or Third Party Licensors immediately and gives Cartegraph or Third Party
Licensors full authority, information and assistance for the action’s defense. Cartegraph or Third Party Licensors will
pay all damages and costs awarded therein against Customer, but shall not be responsible for any compromise made
without its consent. Cartegraph or Third Party Licensors may, at any time it is concerned over the possibility of such
an infringement, at its option and expense, replace or modify Products so that infringement will not exist. In the
alternative, Cartegraph may remove a component of Products involved and refund to Customer the price as
depreciated by an equal annual amount over five (5) years.
B. Cartegraph and Third Party Licensors shall have no liability to Customer if any Intellectual Property infringement or
claim thereof is based upon the use of Products in connection or in combination with equipment, devices, or software
not supplied by Cartegraph or used in a manner not expressly authorized by this Agreement or in a manner for which
Products were not designed, or if the claim of infringement would have been avoided but for Customer’s use of
software other than the latest, unmodified release of Software made available to Customer by Cartegraph.
C. Customer shall indemnify and hold Cartegraph and Third Party Licensors harmless from any loss, cost or expense
suffered or incurred in connection with any claim, suit or proceeding brought against Cartegraph or Third Party
Licensors so far as it is based on a claim that the use, sale or licensing of any Products delivered hereunder and
modified or altered or combined with any products, device, or software not supplied by Cartegraph hereunder
constitutes an infringement because of such modification, alteration or combination.
19. Miscellaneous.
A. Taxes. Customer shall pay all taxes, levies and similar governmental charges, however designated, and all liabilities
with respect thereto which may be imposed by any jurisdiction, including, without limitation, customs, privilege,
excise, sales, use, value-added and property taxes levied or based on gross revenue or operation of this Agreement,
except those taxes based upon Cartegraph’s net income.
B. Relationship of the Parties: Cartegraph and Customer are independent of each other. This Proposal does not and is
not intended to create in any way or manner or for any purpose an employee/employer relationship or a principal-
agent relationship. Neither party is authorized to enter into agreements for or on behalf of the other, to create any
obligation or responsibility, express or implied, for or on behalf of the other, to accept payment of any obligation due
or owed the other, or to accept service of process for the other. Cartegraph is an independent contractor, customarily
engaged in the performance of similar services for other parties.
C. Attorney’s Fees/Legal Proceedings: In the event of any litigation or other proceeding between the parties relating to
this Agreement, the prevailing party shall be entitled to reasonable attorney’s fees and other reasonable costs
incurred in connection therewith and in pursuing collection, appeals and other relief to which that party may be
entitled.
D. Export. Customer agrees that the Software, Support, Services and Hosting purchased hereunder will not be exported
directly or indirectly, separately or as part of any system, without first obtaining a license from the U.S. Department of
Commerce or any other appropriate agency of the U.S. Government, as required.
E. Assignment. Customer may not assign, voluntarily or by operation of law, any of its rights or obligations in this
Agreement except with Cartegraph’s prior written consent. This Agreement will be binding on and inure to the benefit
of the parties hereto and their respective successors and permitted assigns.
F. Waiver. The parties’ rights and remedies are separate and cumulative. Neither parties’ waiver nor failure to exercise
in any respect any right or remedy provided in this Agreement is a waiver of any future right or remedy hereunder.
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G. Force Majeure. If any cause beyond Cartegraph’s reasonable control prevents Cartegraph from performing under this
Agreement by a given date or time, Cartegraph’s performance will be automatically postponed.
H. Choice of Law. Cartegraph agrees that jurisdiction and venue are proper in the state where the Customer has its
principal place of business and that the law of the state where the Customer has its principal place of business shall
govern any litigation that results from this Agreement.
I. Severability. The invalidity of any provision of this Agreement will not affect the validity and binding effect of any other
provision.
J. Notice. Notices hereunder must be sent to the addresses on the face of this Agreement, or to such other addresses
as specified by a notice complying with this provision. Notice is effective on the earlier of actual receipt or five days
after deposit in the mail. Notices in the form of a fax or email are acceptable. Notices must be sent to the attention of
the person signing on behalf of the party.
K. Entire Agreement. This Agreement constitutes the entire agreement between the parties on the subject matter hereof
and supersedes all prior or contemporaneous agreements, negotiations, representations and proposals, written or
oral between Cartegraph and Customer. This Agreement is not an acceptance of any conflicting terms and conditions
and will prevail over any conflicting Customer’s terms and conditions. Notwithstanding the foregoing, Customer
agrees and acknowledges that the license(s) granted hereunder to Customer may be subject to additional terms and
conditions of certain Third Party Licensors, which terms and conditions may be subject to change from time to time
without notice at the sole discretion of such Third Party Licensors. A current copy of all such Third Party Licensor
terms and conditions can be found at http://www.cartegraph.com/privacy-policy/#third-party-licenses.
L. Amendment. Only a writing executed by authorized representatives of the parties and referenced as an amendment
to this Agreement may modify, supplement, or change this Agreement.
M. Customer gives Cartegraph permission to use customer’s organization name and/or logo for promotional purposes,
including, but not limited to industry announcements, public press releases, and customer stories .
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Purchase Agreement
Cartegraph is pleased to present this Purchase Agreement for the implementation of world class technology solutions. This
Purchase Agreement is made and entered into between City of Maplewood (hereinafter referred to as “Customer” or
“Licensee” and Cartegraph Systems, Inc. (hereinafter referred to as “Cartegraph”). This Purchase Agreement is intended
to supplement, clarify, and amend the Master Agreement previously executed between Cartegraph and Customer. In the
case that any terms or conditions provided in the Master agreement differ from, are provided in more detail by, or are made
irrelevant by the terms and conditions provided in this Purchase Agreement, the terms in this Purchase Agreement shall
control. For all terms and conditions not addressed by this Purchase Agreement, the Master Agreement, #MA213 dated May
17, 2016 shall control.
Customer Bill To: Customer Ship To:
Steve Love
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
651-249-2404
Same
Investment Summary
Cartegraph’s proposed fees for this project are included in the summary below.
Date: September 12,
2016
Purchase Agreement
Expiration Date:
June 30, 2016 Purchase
Agreement
No.:
#PA341
Purchase Type Citizen/Qty. Unit Price Total Price
YEAR 1
SOFTWARE PRODUCTS
Cartegraph OMS –
Platform - Enterprise
Per-citizen Subscription, Cartegraph
Cloud Deployment 38,018 $0.50 $19,009.00
Discount ($9,599.54)
Cartegraph OMS
Extension
Advanced Work Management per-citizen
Subscription 38,018 $0.15 $5,702.70
Cartegraph OMS
Extension
Advanced Asset Management per-
citizen Subscription 38,018 $0.15 $5,702.70
Cartegraph OMS
Extension
Advanced Requests per-citizen
Subscription 38,018 $0.10 $3,801.80
Cartegraph OMS
Extension
Advanced User Tools per-citizen
Subscription 38,018 $0.10 $3,801.80
Cartegraph OMS
Users
User Pack Subscription – 50 Named
Users 1 $10,000.00 $10,000.00
Cartegraph OMS
Users
Esri User Pack Subscription – 50 Named
Users 1 $10,000.00 $10,000.00
Cartegraph OMS –
Hosting
Cartegraph Cloud Shared Hosting
Subscription 1 $5,000.00 $5,000.00
Discount ($5,000.00)
Cartegraph OMS –
Test Environment Test Environment 1 $2,400.00 $2,400.00
FIELD SERVICES
Implementation
Services Fixed Fee Service 1 $61,600.00 $61,600.00
Systems Integration
Service
Fixed Fee Service, Q01282015, Fuel
Integration, Petrovend 1 $6,000.00 $6,000.00
ESTIMATED EXPENSES $5,600.00
YEAR 1 SUB-TOTAL $124,018.46
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Page 2 of 3
YEAR 2
SOFTWARE PRODUCTS
Cartegraph OMS –
Platform - Enterprise
Per-citizen Subscription, Cartegraph
Cloud Deployment 38,018 $0.50 $19,009.00
Discount ($9,599.54)
Cartegraph OMS
Extension
Advanced Work Management per-citizen
Subscription 38,018 $0.15 $5,702.70
Cartegraph OMS
Extension
Advanced Asset Management per-
citizen Subscription 38,018 $0.15 $5,702.70
Cartegraph OMS
Extension
Advanced Requests per-citizen
Subscription 38,018 $0.10 $3,801.80
Cartegraph OMS
Extension
Advanced User Tools per-citizen
Subscription 38,018 $0.10 $3,801.80
Cartegraph OMS
Users
User Pack Subscription – 50 Named
Users 1 $10,000.00 $10,000.00
Cartegraph OMS –
Hosting
Cartegraph Cloud Shared Hosting
Subscription 1 $5,000.00 $5,000.00
Cartegraph OMS –
Test Environment Test Environment 1 $2,400.00 $2,400.00
TECHNICAL SUPPORT
System Integration
Support
Technical Support, Q01282015, Fuel
Integration, Petrovend 1 $1,000.00 $1,000.00
YEAR 2 SUB-TOTAL $46,818.46
YEAR 3
SOFTWARE PRODUCTS
Cartegraph OMS –
Platform - Enterprise
Per-citizen Subscription, Cartegraph
Cloud Deployment 38,018 $0.50 $19,009.00
Discount ($9,599.54)
Cartegraph OMS
Extension
Advanced Work Management per-citizen
Subscription 38,018 $0.15 $5,702.70
Cartegraph OMS
Extension
Advanced Asset Management per-
citizen Subscription 38,018 $0.15 $5,702.70
Cartegraph OMS
Extension
Advanced Requests per-citizen
Subscription 38,018 $0.10 $3,801.80
Cartegraph OMS
Extension
Advanced User Tools per-citizen
Subscription 38,018 $0.10 $3,801.80
Cartegraph OMS
Users
User Pack Subscription – 50 Named
Users 1 $10,000.00 $10,000.00
Cartegraph OMS –
Hosting
Cartegraph Cloud Shared Hosting
Subscription 1 $5,000.00 $5,000.00
Cartegraph OMS –
Test Environment Test Environment 1 $2,400.00 $2,400.00
TECHNICAL SUPPORT
System Integration
Support
Technical Support, Q01282015, Fuel
Integration, Petrovend 1 $1,000.00 $1,000.00
YEAR 3 SUB-TOTAL $46,818.46
TOTAL COST (3-YEAR TERM) $217,655.38
NOTES: In Years 2 and 3, ESRI will bill customer directly for Esri ArcGIS User Licenses at their current
price.
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Payment Terms and Conditions
In consideration for the Services and Products provided by Cartegraph to Customer, Customer agrees to pay Cartegraph
Software Costs and Professional Service Fees in U.S. Dollars as described below:
1. Delivery: Software Products shall be licensed upon acceptance of this Purchase Agreement. If applicable, Services will
be scheduled and delivered upon your acceptance of this Purchase Agreement, which will be considered as your
notification to proceed.
2. Services Scheduling: Customer agrees to work with Cartegraph to schedule Services in a timely manner. All
undelivered Services shall expire 365 days from the signing of this Purchase Agreement.
3. Software Invoicing: The Software Subscription Licenses fee will be due in annual installments 15 days prior to the
anniversary of the initial term as follows:
a. $50,818.46 due upon execution of the Purchase Agreement.
b. $45,818.46 due 15 days prior to 1st year anniversary of term start date.
c. $45,818.46 due 15 days prior to 2nd year anniversary of term start date
4. Field Services Invoicing: Invoicing for the Field Services fee shall occur upon the acceptance of this Purchase
Agreement and shall be invoiced as follows:
a. Invoicing for the Field Services shall be 50% upon execution of the Purchase Agreement and the remaining
50%, 2 months from execution of Purchase Agreement, whichever is sooner.
5. Renewal Invoicing: Invoicing for the Renewal fee shall occur upon the acceptance of this Purchase Agreement and
shall be invoiced as follows:
a. $1,000.00 due 15 days prior to 1st year anniversary of term start date.
b. $1,000.00 due 15 days prior to 2nd year anniversary of term start date.
6. Expenses: In providing the field services included in this Purchase Agreement, Cartegraph shall be reimbursed for any
reasonable out-of-pocket costs, including, but not limited to, travel, lodging, and meals. Out-of-pocket expenses are billed
based on actual costs incurred and are due separately.
7. Payment Terms: All payments are due Net 30 days from date of invoice.
BY EXECUTING THIS PURCHASE AGREEMENT, CUSTOMER ACKNOWLEDGES THAT IT HAS
REVIEWED THE TERMS, CONDITIONS, FEES AND CHARGES PROVIDED HEREIN AND IN THE
MASTER AGREEMENT, AS WELL AS ANY OTHER EXHIBITS TO THE MASTER AGREEMENT, AND
CUSTOMER AGREES TO BE LEGALLY BOUND BY EACH SUCH AGREEMENT.
Cartegraph Systems, Inc. City of Maplewood
By
(Signature)
By
(Signature)
Randy L. Skemp
(Type or print name)
(Type or print name)
Title Vice President of Sales Title Mayor
Date Date
City of Maplewood
By
(Signature)
(Type or print name)
Title City Manager
Date
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Page 1 of 2
Cartegraph Systems, Inc.
Addendum A - Software Products
Cartegraph hereby pledges to issue software licenses in the agreed upon quantities specified in
your Investment Summary. The “Software,” as defined in Master Agreement #MA213 consists
of developed and supported technology products available from Cartegraph.
In addition to full access to Cartegraph licensed software, your organization will receive:
1. Support
a. Campus – www.cartegraph.com/campus
Our User Assistance area is a convenient and easily-shareable resource
designed to help you and your co-workers better understand the functions and
capabilities of your Cartegraph applications. Instantly access user tips, step-by-
step guides, videos, and more.
b. Dedicated, Unlimited, Toll-free Phone Support - 877.647.3050
When questions need answers and difficulties arise, count on our industry-
leading Support team to provide the guidance and assistance you need. Reach
us as often as you need Monday-Friday, 7:00 am-7:00 pm CT.
c. Secure, Live Remote Support
If your challenge requires a more hands-on approach, we have the remote support
tools to fix it. Let one of our Support Team members directly interact with your system
to find a fast, effective solution.
2. Training & Education
a. Convenient Online Resources
All the information you need, one click away. Take advantage of online training
opportunities, tutorial videos, upcoming event information, and more.
b. Regional User Groups
Meet and network with similar Cartegraph users in your region. Our smaller,
more personalized User Groups allow you to find out what other organizations
are doing to get more from their Cartegraph Systems.
3. Software Releases & Upgrades
a. New Software Releases
Be the first to know about all new Cartegraph releases, enhancements, and
upgrades. Gain immediate access to the latest features and functionality, and
increased system performance.
b. Hot Fixes
If an issue is determined to be a software defect and falls outside the standard
release cycle, Cartegraph will issue a hot fix and provide application specialists
with detailed levels of product knowledge to work with you in achieving a timely
and effective resolution.
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Page 2 of 2
BY EXECUTING THIS PURCHASE AGREEMENT, CUSTOMER ACKNOWLEDGES THAT IT HAS
REVIEWED THE TERMS, CONDITIONS, FEES AND CHARGES PROVIDED HEREIN AND IN THE
MASTER AGREEMENT, AS WELL AS ANY OTHER EXHIBITS TO THE MASTER AGREEMENT, AND
CUSTOMER AGREES TO BE LEGALLY BOUND BY EACH SUCH AGREEMENT.
Cartegraph Systems, Inc. City of Maplewood
By
(Signature)
By
(Signature)
Randy L. Skemp
(Type or print name)
(Type or print name)
Title Vice President of Sales Title Mayor
Date Date
City of Maplewood
By
(Signature)
(Type or print name)
Title City Manager
Date
J2, Attachment 1
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Page 1 of 10
Cartegraph Systems, Inc.
Addendum B - Field Services (Fee for Service)
The Fee for Field Service Implementation Services as listed in the Investment Summary of the Purchase Agreement are
specific Cartegraph services which will be delivered to the Customer based on the descriptions below and any
descriptions that may be found in the Purchase Agreement’s Exhibits. Cartegraph will coordinate with the Customer on
service delivery expectations and timeframes. This is an addendum to Customer’s Master Agreement #MA213.
Cartegraph OMS – Implementation Scope of Work
Implementation of the Operations Management System (OMS) includes the following professional
services over two phases:
Phase One –
Setup
Cartegraph will set up a hosted, production OMS environment. If a test or sandbox environment
is purchased, Cartegraph will also set up a hosted, test OMS environment.
Cartegraph will provide up to two (2) hours of training on Cartegraph and ArcGIS Online user-
based sign in credentials and User/Role functionality.
Cartegraph will provide a template document for your staff to populate with a list of OMS Users
and their Roles
Cartegraph will use the template to create users and roles in OMS. Important: Subsequent
changes to Users and/or Roles will be your administrator’s responsibility.
Cartegraph will provide documentation and up to four (4) hours of training for your technical GIS
staff to configure Esri Basemap Services for OMS integration. Guidance will be geared toward
OMS/Esri integration functionality and requirements.
Cartegraph will set up the OMS Platform, including the Request, Work, Resource, and Asset
Management areas of the software. Important: Asset Management solutions will be set up for all
solutions referenced in the Assets section of the scope unless otherwise noted.
Consulting
Cartegraph will provide a three-day (3-day) onsite requirement gathering workshops to increase
our understanding of your business and functional goals. Through workshops and interviews,
Cartegraph will identify best fit scenarios for OMS and provide a brief including any challenges as
well as recommendations for OMS best practices relevant to your implementation.
Cartegraph will provide data structure configurations to allow users to enter asset value or
financial data. Structure configurations will be limited to ten (10) fields per asset. Cartegraph will
provide configurations for one (1) asset type and train administrator staff to add structure for
remaining asset types.
Training
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Cartegraph will provide remote train-the-trainer training, up to four (4) hours, on overall system navigation
and functionality to help familiarize your staff with the software environment and its common functions.
Training topics include:
o Home Screen
o Logins/Permission
o Layers
o Filters
o Maps
o Grids
o System Navigation
o Views (List & Detail)
o Standard Reports
o Attachments
o Requests, Work, Assets, Resources, Reports, and Administrator Tabs
Cartegraph will provide remote train-the-trainer training, up to two (2) hours, on OMS Esri integration
functionality. Training topics include:
o OMS Esri integration configuration options
o Integration functionality (basemap and feature)
o Overall Esri integration requirements, considerations, and Cartegraph recommended best
practices
Cartegraph will provide a three-day (3-day) onsite "train-the-trainer" training event. The training agenda
will be defined and agreed upon by both Cartegraph and your project manager. Topics may include any
of the following:
o Request Management:
Requests
Requesters
Task Creation from Requests
Issue library (including settings such as Applies to Asset and Non-Location)
Cartegraph recommended best practices for Request and Requester Management
o Work Management:
Create Task(s) (Asset/Non-Asset)
Assignments (Add, Edit, Remove)
Task Menu Actions
Related Work Items
Create Work Order
Associate Task to WO
Repeat Work Orders
Work Order Menu Actions
Enter Resources
Timesheets
Activity library (including settings such as Applies to Asset, Inspection, Key Dates, Cost,
and Productivity)
Cartegraph recommended best practices for Work Management
o Asset Management:
Asset Details
Inspections
Linked assets (if applicable)
Container/Component Relationships (if applicable)
Cartegraph recommended best practices for Asset Management
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To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets listed in
the Asset section of the scope.
o Resource Management:
Resource Details
Labor/Equipment Rates
Material Management (Stock, Usage, Adjustments)
Vendor Price Quotes
Cartegraph recommended best practices for Resource Management
o Fleet Management:
Preventative Maintenance
Task Management
Vehicle Replacement Ratings (VRR) Equipment Detail information
Fleet Reports
Cartegraph recommended best practices for Fleet Management
o Cartegraph for iPad:
Overall system functionality (Navigation, Interface, Maps, Attachments, Sorting)
Work Management
Create and Update Tasks (Asset/Non-Asset)
Assign Tasks
Enter Resources
Inspections
Asset Management
Create and Update Assets
Request Management
View and Update Requests
View Requester information
Create Task from Request
Cartegraph recommended best practices for mobile device use
o Administrator:
Administrator:
User Administration, Role Administration, Import/Export, Error Log
Settings:
System Settings, Base Map Administration, Geocode Settings, GIS Integration
Settings, Background Task Scheduler, Asset Color Manager
Manager:
Layout Manager, Library Manager, Preventative Maintenance, Asset Condition
Manager, Notification Manager, Structure Manager
Cartegraph Administrator Application
Report Creation
Extensions
Cartegraph will provide remote train-the-trainer training, up to eight (8) hours, on Advanced Asset
functionality. Training topics include:
o Preventative Maintenance
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o Performance Management
Prediction Groups
Minimum Condition Groups
Activities and Impacts
Criticality Factor
Install/Replaced Dates
o Cartegraph recommended best practices for advanced asset management
To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets listed in the Asset
section of the scope.
Cartegraph will provide remote train-the-trainer training, up to six (6) hours, on Advanced
User functionality. Training topics include:
o Cartegraph Administrator Application
o OMS Administrator
Structure Manager
Library Manager
Layout Manager
User/Role Configurations
o Cartegraph recommended best practices for utilizing Advanced User functionality,
expanding the system’s use, and/or building assets
o API documentation is available at: http://www.cartegraph.com/api/oms/ guidance
is available through Priority Support or scheduled services, which are not included
in this scope of work unless specified otherwise.
Go-Live Support
Cartegraph will provide up to two (2) remote web conferences (not to exceed 4 hours total) to be
utilized for Go-Live Support. The agenda will be defined, and agreed upon, by both your and
Cartegraph’s project managers. Topics may include any of the following:
o Refresher training for items listed in the scope of work
o Software and process support for staff during production roll out
o Field, Layout, and Report configuration guidance, if applicable
Data Services
Cartegraph will provide one test and one production data load service through standard
import/export functionality. Cartegraph will provide template documents for data population. Once
populated by your staff, Cartegraph will load the data into your test or production OMS
environment. Data loads may include data such as:
o Parent level asset records
o Asset location (spatial x/y) attributes
o Parent level resource (Labor, Equipment Material, Vendor) records
o Resource Rate (Labor, Equipment, Material) records
o Standard system libraries
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Integration Services
Cartegraph staff will provide a uni-directional (one-way) Integration Service between Phoenix
Petrovend application and Cartegraph. The integration includes:
o A one-way integration of data from the source system to Cartegraph
o Up to 12 fields in the same Cartegraph recordset (IE: Equipment table and Equipment’s Fuel
Log table)
o A sync using a unique ID
If ID exists; information will be updated
If ID does not exist; Cartegraph will create a record or produce an error message
o A customer-configurable runtime interval for the sync
All data must be accessible to the Cartegraph service from a SQL DB, SQL View, or a Comma
Delimited File
Assets
Asset implementation includes the following professional services:
Cartegraph will provide installation and training on the following nineteen (19) asset types:
o Transportation (5)
Light Fixture; Pavement; Pavement Area; Sign; Support
o Sewer (5)
Sewer Facility; Sewer Force Main; Sewer Main; Sewer Manhole; and Sewer Pump
o Storm (9)
Storm Basin; Storm Culvert; Storm Facility; Storm Inlet; Storm Manhole; Storm Outlet; Storm Pipe;
Storm Pump; and Storm Treatment Devices
Cartegraph will provide up to five (5) field configurations for each asset type listed above.
Phase Two –
Setup
Cartegraph will set up a hosted OMS test environment, if purchased.
Cartegraph will provide a template document for your staff to populate with a list of OMS Users
and their Roles
Cartegraph will use the template to create users and roles in OMS. Important: Subsequent
changes to Users and/or Roles will be your administrator’s responsibility.
Cartegraph will set up the OMS Platform, including the Request, Work, Resource, and Asset
Management areas of the software. Important: Asset Management solutions will be set up for all
solutions referenced in the Assets section of the scope unless otherwise noted.
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Consulting
Cartegraph will provide up to two (2) remote requirement gathering workshops, a total of four (4)
hours, to increase our understanding of your business and functional goals. Through workshops
and interviews, Cartegraph will identify best fit scenarios for OMS and provide a brief including
any challenges as well as recommendations for OMS best practices relevant to your
implementation.
Training
Cartegraph will provide remote train-the-trainer training, up to four (4) hours, on overall system
navigation and functionality to help familiarize your staff with the software environment and its common
functions. Training topics include:
o Home Screen
o Logins/Permission
o Layers
o Filters
o Maps
o Grids
o System Navigation
o Views (List & Detail)
o Standard Reports
o Attachments
o Requests, Work, Assets, Resources, Reports, and Administrator Tabs
Cartegraph will provide remote train-the-trainer training, up to two (2) hours, on OMS Esri integration
functionality. Training topics include:
o OMS Esri integration configuration options
o Integration functionality (basemap and feature)
o Overall Esri integration requirements, considerations, and Cartegraph recommended best
practices
Cartegraph will provide remote train-the-trainer training, up to four (4) hours, on OMS Request
functionality. Training topics include:
o Requests
o Requesters
o Task Creation from Requests
o Issue library (including settings such as Applies to Asset and Non-Location)
o Cartegraph recommended best practices for Request and Requester Management
Cartegraph will provide remote train-the-trainer training, up to four (4) hours, on OMS Work
functionality. Training topics include:
o Create Task(s) (Asset/Non-Asset)
o Assignments (Add, Edit, Remove)
o Task Menu Actions
o Related Work Items
o Create Work Order
o Associate Task to WO
o Repeat Work Orders
o Work Order Menu Actions
o Enter Resources
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o Timesheets
o Activity library (including settings such as Applies to Asset, Inspection, Key Dates, Cost, and
Productivity)
o Cartegraph recommended best practices for Work Management
Cartegraph will provide train-the-trainer training on OMS Asset functionality as it relates to the assets
referenced within the Asset section of the scope. Training topics include:
o Asset Details
o Inspections
o Linked assets (if applicable)
o Container/Component Relationships (if applicable)
o Cartegraph recommended best practices for Asset Management
To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets
listed in the Asset section of the scope.
Cartegraph will provide remote train-the-trainer training, up to four (4) hours, on OMS Resource
functionality. Training topics include:
o Resource Details
o Labor/Equipment Rates
o Material Management (Stock, Usage, Adjustments)
o Vendor Price Quotes
o Cartegraph recommended best practices for Resource Management
Cartegraph will provide remote train-the-trainer training, up to two (2) hours, on Cartegraph for iPad
functionality. Training topics include:
o Overall system functionality (Navigation, Interface, Maps, Attachments, Sorting)
o Work Management
Create and Update Tasks (Asset/Non-Asset)
Assign Tasks
Enter Resources
Inspections
o Asset Management
Create and Update Assets
o Request Management
View and Update Requests
View Requester information
Create Task from Request
o Cartegraph recommended best practices for mobile device use
Cartegraph will provide remote train-the-trainer training, up to four (4) hours, on OMS Administrator
functionality. Training topics include:
o Administrator:
User Administration, Role Administration, Import/Export, Error Log
o Settings:
System Settings, Mobile Base Map Administration, Geocode Settings, GIS Integration
Settings, Asset Color Manager
o Manager:
Layout Manager, Library Manager, Preventative Maintenance, Asset Condition Manager,
Notification Manager, Structure Manager
o Cartegraph Administrator Application
Report Creation
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Page 8 of 10
Go-Live Support
Cartegraph will provide up to two (2) remote web conferences (not to exceed 4 hours total) to be
utilized for Go-Live Support. The agenda will be defined, and agreed upon, by both your and
Cartegraph’s project managers. Topics may include any of the following:
o Refresher training for items listed in the scope of work
o Software and process support for staff during production roll out
o Field, Layout, and Report configuration guidance, if applicable
Extensions
Cartegraph will provide up to four (4) hours of remote training on Advanced Requests
functionality. Training topics include:
o Internal Requests
o YourGOV
Requester notifications
Issue Library settings and management
YourGOV web and smartphone functionality, including Create Request,
View Request, and View Status
o Cartegraph-recommended best practices for Advanced Request management
Cartegraph will provide remote train-the-trainer training, up to sixteen (16) hours, on
Advanced Work functionality. Training topics include:
o Scenario Builder
Settings:
Prediction Groups
Minimum Condition Groups
Activities and Impacts
Criticality Factor
Install/Replaced Dates
Scenarios:
Scenario Types
Plan Years and Budgets
Protocols
Data Exports
Cartegraph recommended best practices for advanced work management
To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets listed in the Asset
section of the scope.
Assets
Asset implementation includes the following professional services:
Cartegraph will provide installation and training on the following thirteen (13) asset types:
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o Facility (8)
Facilities; Electrical Generators; Facility Lighting; Fire Protection; HVAC Equipment; Plumbing
Fixtures; Facility Flooring, and Roofing Systems
o Parks (5)
Park, Playground, Tree, Trails and Park Structure
Cartegraph will provide up to five (5) field configurations for each asset type listed above.
Cartegraph will provide all services remotely via audio, video, and web conferences unless otherwise
noted.
Customer Responsibility
For the project, you will be responsible for appointing a dedicated project manager that will be
responsible for:
Reviewing the implementation scope of work
All internal aspects of the project including, but not limited to, internal change management,
internal documentation, staff coordination, task completion, and schedule commitment
Ensuring all scheduled meetings are attended by invited staff
Partnering with the Cartegraph Project Manager to ensure project success
Providing leadership and insight on all relevant internal issues such as policy/procedure,
organizational structure, project stakeholders, technical architecture, data, and current systems
Exclusions
The following service items are not included in the scope of this project:
Implementation of any custom modification or integration developed by Cartegraph, your internal
staff, or any third-party is not included in the scope of this project unless specifically listed above.
Data conversion services from other software system(s) or sources (including Cartegraph
Navigator databases) are not included in the scope of this project unless specifically listed above.
Any service items discussed during demonstrations, conference calls, or other events are not
included in the scope of this project unless specifically listed above.
Customer/Cartegraph Responsibilities
Project representatives from Customer and Cartegraph accepts responsibility for all aspects of project planning,
management, and execution not specifically identified as the responsibility of Cartegraph in the Master Agreement or in
this Purchase Agreement. Ongoing management of the day-to-day allocation of Customer and Cartegraph resources and
management of project tasks is the responsibility of the Customer and Cartegraph project representatives. Customer and
Cartegraph project representatives will provide overall guidance and direction for the project and will direct the project
accordingly. Further, and with regard to the Cartegraph obligations listed in this Purchase Agreement, Customer
understands that it is vital to the success of the project that Customer provides assistance in the following matters:
1. For those services listed under Field Services, Cartegraph personnel will conduct information gathering and
evaluation sessions with various Customer users and management. While Cartegraph respects the time and workload
of Customer staff, dedicated time on the part of the appropriate Customer resources is necessary to complete these
exercises.
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2. The installation process requires the assistance of Customer personnel and suitable access to hardware and systems
(e.g., security clearance). Customer is required to supervise the installation process while systems are accessible to
Cartegraph. All hardware and software, for both Personal Computers and servers, is expected to be available,
installed, and operating as specified in Cartegraph’s System Requirements documentation such that delivery and
execution of Cartegraph Field Services will not be impeded.
3. Customer and Cartegraph understand that the successful performance of Field Services depends upon Customer
fulfilling its responsibilities. The Project assumes that Customer will provide all personnel required to achieve a
successful implementation.
4. Customer will provide Internet access and IT staff support as required. For those services that are web-based,
Cartegraph utilizes WebEx Meeting (or similar) technology.
Customer shall ensure that their workstation platform and database meet Cartegraph system requirements as
specified in the Cartegraph System Requirements documentation. Cartegraph Software will be supported within new
versions of these workstation platforms and databases within a reasonable period of time from their release from their
manufacturer. Cartegraph will discontinue support of its Software within older versions of these workstation platforms
and databases as their support is discontinued by their manufacturers.
5. Customer agrees to work with Cartegraph to schedule Field Services in a timely manner. All undelivered Field
Services shall expire 365 days from the execution of this Purchase Agreement, unless noted differently in Services
Scope listed above. Upon expiration of services, the project may be cancelled at Cartegraph’s discretion.
Not-to-Exceed Proposal
Cartegraph will not exceed the total included in this Purchase Agreement without written approval from Customer. In the
event it becomes apparent to Cartegraph that additional service efforts will be needed due to any changes in the scope of
this Purchase Agreement, Cartegraph will notify Customer prior to exceeding the approved efforts and obtain written
approval if additional Software or services are required.
BY EXECUTING THIS PURCHASE AGREEMENT, CUSTOMER ACKNOWLEDGES THAT IT HAS REVIEWED THE
TERMS, CONDITIONS, FEES AND CHARGES PROVIDED HEREIN AND IN THE MASTER AGREEMENT, AS WELL
AS ANY OTHER EXHIBITS TO THE MASTER AGREEMENT, AND CUSTOMER AGREES TO BE LEGALLY BOUND BY
EACH SUCH AGREEMENT.
Cartegraph Systems, Inc. City of Maplewood
By
(Signature)
By
(Signature)
Randy L. Skemp
(Type or print name)
(Type or print name)
Title Vice President of Sales Title Mayor
Date Date
City of Maplewood
By
(Signature)
(Type or print name)
Title City Manager
Date
J2, Attachment 1
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Lois Knutson, Senior Administrative Assistant
DATE: September 20, 2016
SUBJECT: Review of 2017 Charitable Gambling Requests
Introduction
Each year the Maplewood City Council solicits requests for charitable gambling funds. Every
year the requests for funds have exceeded the available funds. That is the case this year, as
well. The City received 19 applications with $66,398.92 in requests.
Background
The following is a list of the organizations and groups who have submitted donation requests.
The amount of funds available in the 2017 budget is $30,000.
Organization
Amount
Requested Organization
Amount
Requested
ARCS ‐Aquatic Research &
Conservation Society 2,498.92 Maplewood Monarchs Special
Olympics Team 2,000.00
Carver Elementary PTO 5,000.00 Maplewood Police Reserves 5,000.00
CHILD, Inc. 2,000.00 Maplewood Youth Scholarship Fund 3,500.00
Dispute Resolution Center 3,000.00 North High School All‐Night Senior
Class Party 2,500.00
District 622 Education Foundation 2,500.00 North High School Robotics Team 7,000.00
Friends of Maplewood Nature 4,000.00 Ramsey County Fair 3,500.00
ISD 622 Fusion Drumline Parent
Boosters 1,800.00 Tubman Family Alliance 1,000.00
ISD 622 Gladstone Meals on Wheels 5,000.00 Weaver Elementary School 3,000.00
ISD 622 Northern Lights Show Choir 5,000.00 Webster Elementary School 2,500.00
Maplewood Area Historical Society 5,600.00 Total: $66,398.92
Budget Impact
The amount of funds available in the 2017 budget is $30,000.
Recommendation
Staff recommends the City Council review the requests and fill out the provided score sheet.
Staff will collect the score sheets and calculate the final suggested award amounts. The
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suggested award amounts will be brought before the Council at the October 10, 2016 meeting
for approval of final award amounts.
Attachments
1. Charitable Gambling Policies
2. Summary of 2017 Charitable Gambling Requests
3. Completed 2017 Charitable Gambling Applications
4. Score sheet summary from previous 3 years
5. 2017 Voting Score sheet
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Updated 08.18.16
CITY OF MAPLEWOOD
CITY COUNCIL POLICIES ON AWARD OF
CHARITABLE GAMBLING TAX FUNDS
1. All licensed charitable gambling organizations within the City are required to contribute 10
percent (10%) of net profits derived from lawful gambling activity in the City to the
Charitable Gambling Tax Fund. These funds are dispersed by the City Council for lawful
expenditures.
2. All applications must be complete and submitted by the application deadline established by
the City Manager.
3. The City of Maplewood grants funds from the Charitable Gambling Tax Fund to support
activities and services that benefit Maplewood residents. The first priority in the granting of
funds will be given to the City of Maplewood domiciled organizations. The second priority
or consideration will be given to funding requests from other organizations which are used
primarily for the benefit of Maplewood residents. Funds shall be distributed for projects,
equipment, or activities that are based in the community and which primarily benefit
Maplewood residents and will be looked upon more favorably than requests for salaries or
general operating costs.
4. In general, requests from organized athletic groups will not be funded. Funding for these
programs should be from participating families or community auxiliary groups. There are so
many athletic organizations within the community that the City of Maplewood is not capable
of funding their financial requests or fairly determining appropriate recipients.
5. The amount of Charitable Gambling Tax Funds awarded to any request is determined by a
City Council vote. A request must receive 3 or more votes for funding in order to receive
Charitable Gambling Tax Funds.
6. All funds granted are required to be expended for the requested project within one year of the
date of the award letter. However, payment will not be made until after January 1 of the
award year. Grant recipients shall submit a letter to the Senior Administrative Assistant
requesting payment of the grant award as well as provide specific information on how the
funds were used (receipts or other proof of expenditure) for the proposed purpose.
7. No employee or department of the City of Maplewood shall solicit a donation from a
licensed charitable organization without City Manager approval. If there is a financial need
for a specific program that was not funded in the City budget, staff may submit a request to
the City Manager for the use of Charitable Gambling Tax Funds.
8. The allocation of Charitable Gambling Tax Funds is an annual award. A previous receipt of
funds in no way guarantees or commits the City of Maplewood to funding in any subsequent
year. Each year’s funding requires a new, separate application.
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Organization Name / Contact InfoLocal / RegionalReason for RequestAmount RequestedAward AmountAquatic Research & Conservation Society, Inc. (ARCS)Contact: Amy WatersLittle Canada, MN 55117Carver Elementary PTOContact: Kristin MersbergerMaplewood, MN 55119CHILD Inc.Contact: Keli GeorgeNorth St. Paul MN 55109Dispute Resolution Center (DRC)Contact: Jeanne ZimmerSaint Paul, MN 55130RegionalFunds for youth and high school outreach education, focusing on the need for conservation practices and stabilizing fish populations and ecosystems in our community. $2,498.92 RegionalFunds will be used for the safety programs and to raise awareness and educate the community on issues of child abuse. This is done through support groups, court liaisons, mentoring, community education and prevention, resource and referral, and individualized services to fit each child’s needs. $2,000.00 LocalFunds to provide Maplewood residents, businesses, and organizations with free and low-cost mediation services, restorative processes and scholarships for conflict resolution skills training.$3,000.00 LocalFunds will be used to outfit each student with a laptop or iPad and to fix the existing sound systems throughout each room. Computers will be equipped with educational apps, learning tools, and technology skill building.$5,000.00 J3, Attachment 2
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Organization Name / Contact InfoLocal / RegionalReason for RequestAmount RequestedAward AmountDistrict 622 Education FoundationContact: Denise RoyMaplewood, MN 55109Friends of Maplewood Nature CenterContact: Jim BeardsleyMaplewood, MN 55119ISD 622 Fusion DrumlineContact: Janine StaufackerMaplewood, MN 55109ISD 622 Gladstone Meals on WheelsContact: Cheryl GysbersMaplewood, MN 55109ISD 622 Northern Lights Show ChoirContact: Pauline DeZurikMaplewood, MN 55109LocalFunds to begin replacing worn instruments starting with snare and tenor drums. The battery is the moving part of the ensemble and includes bass, tenor and snare drums.$1,800.00 LocalFunds will go towards program expenses in support of the overall operations. Staff time is spent conducting intake interviews, heating and preparing meals, managing approximately 200 volunteers, billing, outreach, and communications with residents, families and suppliers. $5,000.00 LocalFunds will be used to provide quality costuming, props, equipment, and transportations to competitions. Funds will also be used to assist students who are not able to afford the many costs associated with competitions. $5,000.00 LocalFunds to assist the Foundation to meet the needs of our poorest students through the Angel Fund (food, clothes, school supplies, and assistance with medical expenses). $2,500.00 LocalFunds will be used to enhance and improve the Edgerton Community Garden and associated educational programming. $4,000.00 J3, Attachment 2
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Organization Name / Contact InfoLocal / RegionalReason for RequestAmount RequestedAward AmountMaplewood Area Historical SocietyContact: Nicole DeGuzmanMaplewood, MN 55109Maplewood Monarchs S.O. TeamContact: David PicardMaplewood, MN 55119Maplewood Police ReservesContact: Sgt. Michael NyeMaplewood, MN 55109Maplewood Youth Scholarship FundContact: Audra RobbinsMaplewood, MN 55109LocalFunds to assist Maplewood residents under age 18 who would like to participate in recreation programs, but are unable to due to financial hardship. Families demonstrating a financial need pay 1/3 of the fee, and scholarship fund covers the remaining 2/3.$3,500.00 LocalFund to purchase uniforms and equipment used by reserve officers to perform their tasks. Some of the equipment they use and maintain includes a trailer housing traffic direction and other materials used during details, 3 vehicles with equipment, and several bicycles used for patrol of parks and other events. $5,000.00 Fund for fees in competitions and equipment, as needed. Many of the athletes come from group homes and do not have money to pay the fee of $20 per athlete per competition. In 2017 nearly $2,000 will be spent for Winter Floor Hockey and Spring Basketball.Local $2,000.00 LocalFunds will be used to create informational videos of the Bruentrup Heritage Farm equipment and to purchase a display system to allow visitors to interface with the videos. Additional purchases will include a shelf for food storage, a commercial convection oven, display boxes to exhibit artifacts, and an antique rope making machine. $5,600.00 J3, Attachment 2
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Organization Name / Contact InfoLocal / RegionalReason for RequestAmount RequestedAward AmountNorth High School All-Night Senior Class Party Parent BoostersContact: Lorna LeistikowNorth St. Paul, MN 55109North High School Robotics TeamContact: Dave MoranNorth St. Paul, MN 55109Ramsey County FairContact: Joe FoxMaplewood, MN 55109Tubman Family AllianceContact: Tamara StarkMaplewood, MN 55109LocalFunds are spent on adult, youth, and 4-H programs, including ribbons, premiums, and judges for all who exhibit at the Fair. Funds are also used for some entertainment and educational programs.$3,500.00 LocalFunds will support 2017 National Night Out activities and build community awareness of how to prevent family and dating violence. The event will be for Tubman's clients, Safe Journeys youth shelter, youth accessing the NorthStar Youth Outreach Center, and young people participating in Movement for Violence Prevention, as well as residents from the adjacent affordable and senior housing communities. $1,000.00 LocalFunds will be used to provide a safe, fun environment for the graduating senior class at North St. Paul High School. The all night party includes a variety of entertainment, food and beverages. $2,500 LocalFunds will be used to buy parts, tools and supplies to create a robot and compete in a local competition. The entry fee for a competition is $5,000. Additional funds will be used to expand the team to more members (last year there were 26 students) and to build additional robots for community outreach through STEM demonstrations to younger students. $7,000 J3, Attachment 2
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Organization Name / Contact InfoLocal / RegionalReason for RequestAmount RequestedAward AmountWeaver ElementaryContact: Sharon MottMaplewood, MN 55109Webster Elementary SchoolContact: Mona PerkinsNorth St. Paul, MN 55109Total Requests: $66,398.92LocalFunds to help defray cost of buses for 5th Grade science trip in October 2017. The 3 day trip to an environmental camp supplements their science curriculum, builds teamwork, and gives the kids learning opportunities not available in the classroom. $3,000.00 LocalFunds to purchase food for the food “backpack” program where students with a need take backpacks with food home on Friday so they have food for the weekend. Additional funds will be used to expand after school offerings for students (purchasing materials, and paying for instructors). Examples would be a dance class, martial arts class, and Zumba for kids. $2,500.00 J3, Attachment 2
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OrganizationAmount RequestedNS KJ RC MK MAProposed AwardAshland Productions$3,000.00$1,000.00 $2,000.00 $1,000.00 $0.00 $0.00$800.00Boy Scouts of America Pack 9471$2,500.00$800.00 $1,000.00 $1,450.00 $2,500.00 $1,500.00$1,450.00Carver Elementary PTO$5,000.00$1,650.00 $1,000.00 $2,000.00 $0.00 $0.00$930.00CHILD Inc$1,200.00$100.00 $500.00 $400.00 $0.00 $1,200.00$440.00Dispute Resolution Center$3,000.00$1,000.00 $1,200.00 $750.00 $0.00 $1,000.00$790.00District 622 Education Foundation$2,500.00$800.00 $1,500.00 $1,100.00 $2,500.00 $2,500.00$1,680.00Friends of Maplewood Nature$2,800.00$1,700.00 $1,400.00 $1,200.00 $0.00 $2,100.00$1,280.00Fusion Drumline Parent Booster Organization $1,900.00$600.00 $0.00 $900.00 $1,900.00 $500.00$780.00Hmong American Education Fund$3,500.00$1,200.00 $1,000.00 $350.00 $0.00 $1,500.00$810.00ISD 622 Northern Lights Show Choir$6,000.00$2,000.00 $1,000.00 $2,300.00 $0.00 $1,000.00$1,260.00LENA Youth Connect, Inc.$1,000.00$350.00 $500.00 $250.00 $0.00 $1,000.00$420.00Maplewood Area Historical Society$7,065.00$2,900.00 $3,400.00 $4,100.00 $7,065.00 $1,500.00$3,793.00Maplewood Monarchs S.O. Team$3,500.00$1,100.00 $1,200.00 $750.00 $0.00 $1,000.00$810.00Maplewood Police Reserves$5,000.00$3,400.00 $3,000.00 $4,250.00 $5,000.00 $2,000.00$3,530.00Maplewood Youth Scholarship Fund$3,500.00$3,000.00 $2,000.00 $1,000.00 $2,235.00 $3,500.00$2,347.00North High School Robotics Team$5,000.00$1,500.00 $1,000.00 $1,200.00 $5,000.00 $1,500.00$2,040.00Ramsey County Care Center$1,550.00$500.00 $1,000.00 $500.00 $0.00 $0.00$400.00Ramsey County Fair$3,800.00$1,250.00 $1,900.00 $2,800.00 $3,800.00 $1,000.00$2,150.00St. Jerome Catholic School$1,457.88$500.00 $600.00 $300.00 $0.00 $0.00$280.00Tubman Family Alliance$1,200.00$1,200.00 $800.00 $350.00 $0.00 $1,200.00$710.00Weaver Elementary School$5,000.00$1,200.00 $1,500.00 $1,200.00 $0.00 $2,500.00$1,280.00Webster Elementary School$2,500.00$750.00 $1,000.00 $1,000.00 $0.00 $2,500.00$1,050.00White Bear Area YMCA$5,000.00$1,500.00 $1,500.00 $850.00 $0.00 $1,000.00$970.00Totals$30,000.00 $30,000 $30,000 $30,000 $30,000 $30,000***Ecumen Lakeview Commons$350.00$100.00 $0.00 $200.00 $0.00 $0.00******Erickson Merkel Foundation$1,000.00$300.00 $0.00 $250.00 $0.00 $0.00******Maple Tree Monastery Childcare Center$1,430.00$500.00 $0.00 $500.00 $0.00 $0.00******Minnesota Krampus$2,000.00$700.00 $0.00 $300.00 $0.00 $0.00***$81,752.88***Removed from consideration due to not receiving votes from at least three City Council members. The Council members who had voted to award funds to these organizations were then given the opportunity to reallocate those funds to the qualified recipients. 2016 Charitable Gambling Funds Score SheetAn estimated $30,000 is available revenue from proceeds of the 10% Charitable Gambling Tax.Any reduction in available funds will result in a proportional reduction of the J3, Attachment 4
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OrganizationAmount RequestedNSKJRCMKMAProposed AwardAshland Productions$2,500.00$300$1,000$500$0$2,000$760Boy Scout Troop 461$400.00$400$200$500$400$400$380CHILD Inc$1,000.00$300$500$300$0$500$320Dispute Resolution Center$2,000.00$600$1,500$1,300$1,000$2,000$1,280District 622 Education Foundation$2,500.00$1,350$1,800$1,100$2,000$2,500$1,750Ecumen Lakeview Commons$950.00$300$500$250$500$0$310Friends of Maplewood Nature$3,000.00$1,500$3,000$1,500$2,000$3,000$2,200Gethsemane Lutheran School$2,500.00$1,000$1,200$1,000$0$0$640Hmong American Education Fund$2,900.00$1,900$0$1,300$2,000$2,000$1,440LENA Youth Connect, Inc.$1,000.00$1,000$500$250$0$500$450Maple Tree Monastery Childcare Center$782.50$500$250$350$0$0$220Maplewood Area Historical Society$6,150.00$2,000$3,300$5,000$5,000$5,000$4,060Maplewood Monarchs S.O. Team$2,000.00$600$1,000$700$1,000$500$760Maplewood Police Reserves$5,000.00$3,050$4,300$5,000$2,900$4,000$3,850Maplewood Youth Scholarship Fund$3,500.00$2,900$2,600$1,500$1,000$3,000$2,200Mounds Park Academy$10,000.00$500$0$1,200$1,000$0$540Ramsey County Fair$3,500.00$3,500$2,000$2,500$3,500$1,400$2,580SRAA (Senior Royalty Alumni Assoc.)$4,000.00$500$0$600$1,000$0$420St. Jerome's Catholic School$825.00$600$600$1,000$500$0$540St. Paul Educational Foundation$4,000.00$500$1,000$500$2,000$0$800Tubman Family Alliance$1,200.00$1,200$1,100$600$1,200$1,200$1,060Weaver Elementary School$3,000.00$1,500$1,250$1,000$1,000$1,000$1,150Webster Elementary School$1,500.00$1,500$900$700$1,000$500$920White Bear Area YMCA$3,000.00$2,500$1,500$1,350$1,000$500$1,370TOTAL AMOUNT OF REQUESTS$67,208$30,000 $30,000 $30,000 $30,000 $30,000 $30,0002015 Charitable Gambling Funds Score SheetAn estimated $30,000 revenue is available from proceeds of the 10% Charitable Gambling Tax. Any reduction in available funds will result in a proportional reduction of the award amount.J3, Attachment 4
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OrganizationAmount RequestedWRKJRCMKBCProposed AwardAmerican Red Cross ‐ TC Area Chapter$2,000.00$0$0$0$0$400$0*Boy Scout Troop 461$1,000.00$500$300$1,000$1,000$350$630Boy Scout Troup 197$2,000.00$1,000$500$1,000$2,000$900$1,080CHILD Inc$200.00$0$0$200$0$200$80Dispute Resolution Center$2,000.00$1,000$1,800$1,000$0$900$940District 622 Education Foundation$2,500.00$1,000$1,800$0$2,500$1,250$1,310District 622 Fusion Drumline$2,700.00$0$0$0$0$1,000$0*Gethsemane Lutheran School$10,000.00$0$900$1,000$0$2,250$830Hmong American Education Fund$4,490.00$1,000$500$3,000$2,000$1,500$1,600Maple Tree Monastery Childcare Center$762.50$0$0$0$0$500$0*Maplewood Area Historical Society$19,547.00$5,400$7,000$3,000$19,547$4,500$7,889Maplewood Fire Fighters Flower Fund$900.00$450$400$0$0$400$250Maplewood Monarchs S.O. Team$3,000.00$1,500$1,000$3,000$0$1,500$1,400Maplewood Police Explorers$5,000.00$3,500$1,800$3,000$2,000$1,800$2,420Maplewood Police Reserves$5,000.00$3,500$5,000$3,000$0$1,800$2,660Maplewood Youth Scholarship Fund$3,500.00$2,000$1,000$3,000$1,400$1,500$1,780Ramsey County Fair$3,500.00$2,500$1,500$2,800$3,500$1,500$2,360Second Chance Animal Rescue$800.00$0$400$0$0$400$160Simon Youth Foundation ‐ Maplewood Mall$300.00$150$0$0$0$100$50St. Jerome's Catholic School$3,457.00$0$900$1,000$0$1,000$580St. Mary's Health Clinics$15,000.00$5,000$2,000$3,000$0$5,000$3,000The Salvation Army$3,000.00$1,500$1,400$0$0$500$680Tubman Family Alliance$1,500.00$500$750$0$0$500$350Webster Elementary School$3,800.00$0$1,900$0$0$1,000$580White Bear Area YMCA$3,000.00$1,500$800$3,000$0$1,250$1,310Fund Reserves$0$350$0-$1,947$0$61TOTAL AMOUNT OF REQUESTS$98,957$32,000$32,000$32,000$32,000$32,000 $32,000* Removed from consideration due to past practice of zeroing out any applicant that gets a zero allocation from four or more members of the City Council.An estimated $32,000 is available revenue from proceeds of the 10% Charitable Gambling Tax.Any reduction in available funds will result in a proportional reduction of the award amount.2014 Charitable Gambling Funds Score SheetJ3, Attachment 4
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OrganizationAmount RequestedSlawik Abrams Juenemann Smith XiongARCS ‐Aquatic Research & Conservation Society$2,498.92Carver Elementary PTO$5,000.00CHILD Inc$2,000.00Dispute Resolution Center$3,000.00District 622 Education Foundation$2,500.00Friends of Maplewood Nature$4,000.00ISD 622 Fusion Drumline Parent Boosters$1,800.00ISD 622 Gladstone Meals on Wheels$5,000.00ISD 622 Northern Lights Show Choir$5,000.00Maplewood Area Historical Society$5,600.00Maplewood Monarchs S.O. Team$2,000.00Maplewood Police Reserves$5,000.00Maplewood Youth Scholarship Fund$3,500.00North High School Robotics Team$7,000.00North High School Senior Class Party$2,500.00Ramsey County Fair$3,500.00Tubman Family Alliance$1,000.00Weaver Elementary School$3,000.00Webster Elementary School$2,500.00Total Amount of Requests$66,398.922017 Charitable Gambling Funds Score SheetJ3, Attachment 5
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Ellen Paulseth, Finance Director
DATE: September 26, 2016
SUBJECT: Consider Approval of U.S. Bank Lease Financing
Introduction
Minnesota Statutes §465.71 authorizes cities to purchase equipment through an installment
plan, also known as a capital lease. U.S. Bank has a government leasing and finance program
that meets the statutory requirements and has attractive rates. The Maplewood Ambulance
Service will be submitting a request to the Council to purchase equipment for the new and
existing ambulances. A capital lease will not impact the City’s bonded debt level, but does
apply to the City’s bank qualification (BQ) limit, which allows municipalities to issue tax-exempt
debt. The City has $460,000 left in BQ limit for 2016. We are requesting that Council approve
the application for equipment lease financing from U.S. Bank to fund the purchase of the
ambulance equipment described below, in the estimated amount of $263,000.
Background
The medical equipment will be purchased through a joint purchasing collaborative and includes
5 heart monitor/defibrillators and a stretcher loading system. The equipment is in the CIP for
2017; however, the ambulance fund currently has a deficit balance. The leasing program is
more cost-effective than bonding and will not impact the city’s bonded debt level. The quoted
rate for a 5-year financing plan with the U.S. Bank Government Lease Finance Program for this
purchase is 1.63%. Below is a comparison of the same equipment purchase based on quoted
commercial lease rates, the U.S. Bank Government Lease Finance Program, and financing
costs of general obligation bonds (based on the City’s latest sale):
Financing costs for 5-year term
Amount Financed Commercial Lease U.S. Bank Lease Bonded Debt
$262,987.59 $38,883.36 $8,572.21 $15,389.60
Recommendation
It is recommended that the City Council approve the attached application for financing ambulance
medical equipment through the U.S. Bank Government Lease and Finance Program.
Attachments
1. Application for Equipment Lease Financing
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MEMORANDUM
TO: Melinda Coleman, City Manager
Ellen Paulseth, Finance Director
FROM: Michael Mondor, Chief of EMS
DATE: September 26, 2016
SUBJECT: Consider Approval to Purchase Cardiac Monitors
Introduction
New cardiac monitors are in the CIP for 2017-2018. The fire department has recently met with
Finance Director Paulseth to discuss alternative purchasing options including leasing.
Leasing options are more cost-effective than bonding and would allow the department to
replace the current cardiac monitors prior to the 2017-2018 budget year.
We are requesting that Council approve the purchase of cardiac monitors for the estimated
amount of $179,680.
Background
The fire department’s current cardiac monitors were purchased in 2004 through 2005 and are
beyond their useful life. There are currently two sources that regularly review depreciation of
medical supplies. The American Hospital Association estimates that the life expectancy of a
defibrillator/cardiac monitor is 5 years. The Department of the Army Technical Bulletin (TB MED
7) lists life expectancy of a defibrillator/monitor at 8 years.
The fire department has been able to extend the life of our current monitors through aggressive
preventative maintenance programs and a reduction in our overall inventory of cardiac monitors.
New cardiac monitors will improve patient care through increased technology and enhanced
data integration. New cardiac monitors will allow for timely Quality Assurance/Quality
Improvement reviews and will eliminate the current need to scan in several paper documents
after each patient encounter.
If approved, the cardiac monitors will be purchased through a joint purchasing collaborative
Budget Impact:
The annual lease payment will be paid out of the EMS fund as part of operational expenses for
a total of $37,235.56 annually for 60 months.
Recommendation
It is recommended that the City Council approve the purchase of new cardiac monitors for a total
not to exceed $179,680.
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MEMORANDUM
TO: Melinda Coleman, City Manager
Ellen Paulseth, Finance Director
FROM: Michael Mondor, Chief of EMS
DATE: September 26, 2016
SUBJECT: Consider Approval to Purchase Stretcher Loading/Restraint System for
Ambulances
Introduction
The fire department is seeking approval to purchase a stretcher loading/restraint system that
meets current industry best practices.
We are requesting that the Council approve the purchase of stretcher loading/restraint systems
for our ambulances in an amount not to exceed $83,307.
Background
The fire department currently utilizes patient restraint technology that is compliant, but not
current with industry best practices in regards to patient restraint and patient and provider
safety.
The current restraint system used to hold the stretchers in the ambulances is an antler style
system that was tested utilizing antiquated testing methodology. The current system requires
providers to manually load and unload patients in the back of the ambulance.
New technology available better secures patients in the back of the ambulance, and has been
tested to ensure that the stretcher remains secure when encountering g-forces of up to 26g’s.
The old standard was conducted utilizing a 800lb pull test which does not reflect the dynamics
present in a moving ambulance. The new technology improves patient and provider safety
while in the patient care compartment of the ambulance.
Additionally, the stretcher loading/restraint system eliminates the need for providers to manually
load and unload patients out of the back of the ambulance. Once placed at the back of the
ambulance, the stretcher loading system lifts the stretcher into the back of the ambulance.
The most common area where adverse patient events occur in relation to stretchers is loading
and unloading, this technology greatly reduces the risk of patient’s being dropped during that
loading/unloading process.
Additionally, removing the need to manually lift stretchers into the back of the ambulance
reduces the risk of lifting injuries for our staff which has the potential to also reduce workers
compensation related injuries and claims.
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The addition of this equipment will immediately improve patient and provider safety and
addresses the Fire/EMS workgroups desire to improve firefighter safety, health and wellness.
Budget Impact:
The annual lease payment will be paid out of the EMS fund as part of operational expenses for
a total of $17,522.61 annually for 60 months.
Recommendation
It is recommended that the City Council approve the purchase stretcher loading/restraint
equipment for a total not to exceed $83,307.
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MEMORANDUM
TO: Melinda Coleman, City Manager
Ellen Paulseth, Finance Director
FROM: Michael Mondor, Chief of EMS
DATE: September 26, 2016
SUBJECT: Consider Approval to Purchase New Ambulance
Introduction
The fire department is in need of replacing one of our primary ambulances. The purchase of a
new ambulance is in the Capital Improvement Plan for 2016. Bonds were issued for the
purchase of the ambulance earlier this year.
If approved, the new ambulance would replace two ambulances, a 1998 ambulance that has
over 108,000 miles and a 2006 ambulance that has over 150,000 miles.
Background
The fire department’s ambulance fleet is aging, we are currently using a 1998 ambulance with
108,000 miles as one of our primary ambulances. The repair and maintenance cost associated
with the aging fleet has increased substantially in 2015 and 2016.
The new ambulance technology will improve patient and crew safety and patient comfort
through improved construction methods, enhanced shock capabilities and a patient care
compartment design. The new ambulance will also allow the department to have a more
uniform fleet which leads to greater continuity and improved patient care.
If approved, the increased reliability of the fleet would allow the fire department to reduce its
overall fleet size which will reduce future capital and operational expenditures.
If approved, the ambulance will be purchased through a joint purchasing collaborative
Budget Impact:
The purchase of this ambulance was part of the 2016 Capital Improvement Plan, bonds have
been issued and proceeds received for the purchase of this ambulance for an amount not to
exceed $250,000.
Recommendation
It is recommended that the City Council approve the purchase of a new ambulance for a total not
to exceed $250,000.
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