HomeMy WebLinkAbout2016 09-12 City Council Meeting Minutes September 12, 2016 1
City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, September 12, 2016
City Hall, Council Chambers
Meeting No. 17-16
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:02 p.m. by Mayor Slawik.
Mayor Slawik reported on the some of the changes that are taking place between the
YMCA and the Maplewood Community Center. Community meetings will be taking
place so citizens and members from surrounding communities are informed and have an
opportunity to ask questions of staff.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to Appointments and Presentations under Council
Presentations:
No Idling Policy
September 11th Remembrance
Heritage Preservation Commission Announcement
Domestic Violence Article
Rush Line Update
Councilmember Xiong moved to approve the agenda as amended.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of August 22, 2016 City Council Workshop Minutes
Councilmember Abrams moved to approve the August 22, 2016 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
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The motion passed.
2. Approval of August 22, 2016 City Council Meeting Minutes
Councilmember Abrams noted a correction to the Consent Agenda – change serviced to
services in the first paragraph.
Councilmember Juenemann noted a correction to F3, change names to named.
Councilmember Abrams moved to approve the August 22, 2016 City Council Meeting
Minutes as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Approval of August 29, 2016 City Council Workshop Minutes
Councilmember Abrams moved to approve the August 29, 2016 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave the update to the council calendar.
2. Council Presentations
No Idling Policy
Councilmember Juenemann reported on the No Idling Policy the City of Maplewood has
through the Green Team and encouraged citizens to adopt the same standards.
September 11th Remembrance
Councilmember Juenemann reported on the 15th anniversary of 9-11 and requested the
council observe a moment of silence in remembrance of September 11th.
Heritage Preservation Commission Announcement
Councilmember Xiong reported on the Heritage Preservation Commission meeting he
attended the previous week.
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Domestic Violence Article
Mayor Slawik reported on the article that was published in the St. Paul Pioneer Press on
Sunday, September 11, 2016 about Domestic Violence and encouraged everyone to
read the article. It describes the program that the city is participating in with the Ramsey
County Attorney’s office.
Rush Line Update
Mayor Slawik reported that the Rush Line Corridor Task Force met last week and
encouraged everyone to attend an upcoming meeting.
G. CONSENT AGENDA
Councilmember Abrams moved to approve agenda items G1-G3.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Abrams moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 342,298.04 Checks #97818 thru #97865
dated 08/16/16 thru 08/23/16
$ 506,587.73 Disbursements via debits to checking account
dated 08/15/16 thru 08/19/16
$ 325,461.11 Checks #97866 thru #97892
dated 08/30/16
$ 225,728.95 Disbursements via debits to checking account
dated 08/22/16 thru 08/26/16
$ 297,487.20 Checks #97893 thru # 97930
dated 09/06/16
$ 549,189.69 Disbursements via debits to checking account
dated 08/29/16 thru 9/02/16
$ 2,246,752.72 Total Accounts Payable
PAYROLL
$ 541,544.84 Payroll Checks and Direct Deposits dated 08/26/16
$ 1,869.03 Payroll Deduction check # 99102304 thru # 99102307dated 08/26/16
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$ 543,413.87 Total Payroll
$ 2,790,166.59 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Approval of a Noise Control Waiver Request for Hill Murray School, 2625
Larpenteur Avenue East
Councilmember Abrams moved to approve the Noise Control Waiver Request for Hill
Murray School on their property, 2625 Larpenteur Ave E on Friday, September 16th from
4:00pm to 11:00pm.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Notice of a Special Meeting, October 17, 2016
Councilmember Abrams moved to approve the notice of a Special Meeting of the city
council to be held on October 17, 2016 at 5:30 p.m. in council chambers located at 1830
County Road B East.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
H. PUBLIC HEARINGS
1. Consider Approval of a First Reading of an Ordinance Amending Chapter 14,
Article XIII Regulating Personal Services and the Addition of an Ordinance
Massage Centers Under Chapter 14, Article XX Regulating Massage Centers
Citizen Services Director/City Clerk Haag gave a brief overview of the staff report.
Business Licensing Specialist Beggs gave the staff report and answered questions of
the council.
Mayor Slawik opened the public hearing. No one spoke.
Mayor Slawik closed the public hearing.
Councilmember Smith moved to approve the first reading of the proposed amendments
to Chapter 14, Article XIII Regulating Personal Services and the addition of Chapter 14,
Article XX Regulating Massage Centers.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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I. UNFINISHED BUSINESS
1. Consider Approval to Authorize the City to Enter into an Agreement with the
Saint Paul Area Chamber of Commerce for Business Engagement Services
Economic Development Coordinator Martin gave the staff report and answered
questions of the council. Jonathan Weinhagen, Vice President of the St. Paul Area
Chamber of Commerce addressed the council to give additional information and answer
questions of the council.
Councilmember Juenemann moved to approve the Environmental and Economic
Development Director to enter into a formal agreement with the Saint Paul Area
Chamber of Commerce to provide business engagement services.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
J. NEW BUSINESS
1. Consider Approval of Proposed 2017 Tax Levy and Set Public Hearing Date
City Manager Coleman introduced the staff report. Finance Director Paulseth gave the
staff report and answered questions of the council. City Manager Coleman gave
additional information on the proposed tax levy and answered questions of the council.
Councilmember Juenemann moved to approve the resolution setting the maximum City
tax levy for payable 2017, in the amount of $20,738,833 and set the date for the public
hearing on the 2017 levy and budget for Monday, December 12, 2016 at 7:00 pm at the
regular City Council Meeting.
Resolution 16-09-1376
Resolution Providing Approval of the 2017 Proposed Tax Levy
and
Setting Budget Public Hearing Date
WHEREAS, State law requires that the City Council adopt a proposed tax levy
for taxes payable in 2017 by September 30, 2016; and
WHEREAS, the City Council has reviewed the Proposed 2017 Budget and has
determined the amount of the proposed tax levy payable in 2017, which is the maximum
amount that will be levied.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, MINNESOTA THAT:
1. The proposed tax levy for taxes payable in 2017, in the amount of $20,738,833 is
hereby adopted and shall be certified to the Ramsey County Auditor.
2. The date for the public hearing and consideration of the final 2017 levy and
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budget shall be Monday, December 12, 2016 at 7:00 pm in the Maplewood City
Council Chambers.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Meeting of the Economic Development Authority (EDA) - The City Council
Serves as the EDA
Councilmember Abrams moved to suspend the City Council Meeting in order to convene
the EDA Meeting.
Seconded by Councilmember Smith Ayes – All
The motion passed.
Mayor Slawik suspended the City Council Meeting at 8:53 p.m.
Mayor Slawik reconvened the City Council Meeting at 8:59 p.m.
3. Consider Approval of a Conditional Use Permit Resolution and Design
Review for a Proposed Indoor Storage Building, Northeast Corner of English
Street North and Cope Avenue East
Economic Development Coordinator Martin gave the staff report and answered
questions of the council. Ben Hagedorn, Self-Storage Operations Manager with
NorthPoint Development addressed the council to give additional information and
answer questions of the council.
Councilmember Xiong moved to approve the resolution for a conditional use permit for
an indoor storage building to be located at the northeast corner of English Street North
and Cope Avenue East. This CUP allows the building to be constructed closer than 350
feet to a residential district. Approval is based on the findings required by ordinance
and subject to the following conditions:
1. Adherence to the submitted plans dated August 5, 2016. Staff may approve minor
changes.
2. The landscape plan shall be revised for staff’s approval showing:
3. Size, species, and location of all significant trees on the property; location of trees
protected and measures for protection.
4. Outdoor storage and sales are not allowed anywhere on site.
5. Any rooftop equipment installed on the building must be screened from the
residential properties to the south.
6. If parking shortages develop, applicant will be required to install additional parking
spaces.
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7. The proposed use must be substantially started within one year of council approval
or the permit shall become null and void. The council may extend this deadline for
one year.
8. The city council shall review this permit in one year.
Resolution 16-09-1377
Conditional Use Permit Resolution
WHEREAS, JJ Jenkins of NorthPoint Development, applied for a conditional use
permit to build a new indoor storage building that is within 350 feet of residential
property.
WHEREAS, this permit applies to the vacant property at the northeast corner of
English Street North and Cope Avenue East. The legal descriptions for the property are:
Parcel A:
All that part of the W est 398 feet of the South Half of the Northwest Quarter of
the Southwest Quarter in Section 10, Township 29, Range 22, City of
Maplewood, County of Ramsey, State of Minnesota, lying Southerly and
Westerly of the following described dividing line: Commencing at the Southwest
comer of the South Half of the Northwest Quarter of the South West Quarter,
thence South 89 degrees 51 minutes 56 seconds East 342.00 feet, along the
South line of said South Half of the Northwest Quarter of the Southwest Quarter
of the point of beginning of the following described dividing line; thence North
91.66 feet along a line parallel to and 342.00 feet East of the West line of said
South Half of the Northwest Quarter of the Southwest Quarter; thence North 45
degrees 00 minutes 00 seconds East 29,70 feet; thence North 64,71 feet along a
line parallel to and 363,00 feet East of said West line; thence South 89 degrees
56 minutes 00 seconds West 128.50 feet along a line parallel with the South
right-of-way line of Trunk Highway No. 36: thence North 125.00 feet along a line
parallel 10 and 234.50 feet East from the said West line: thence South 89
degrees 56 minutes 00 seconds West parallel to said South right-of-way line of
Trunk Highway No. 36 to the West line of the
Northwest Quarter of the Southwest Quarter.
Parcel B:
All that part of the West 398 feet of the South Half of the Northwest Quarter of
the Southwest Quarter in Section 10, Township 29, Range 22, City of
Maplewood, County of Ramsey, State of Minnesota, lying Northerly and Easterly
of the following described dividing line: Commencing at the Southwest corner of
the South Hail of the Northwest Quarter of the South West Quarter; thence South
89 degrees 51 minutes 56 seconds East 342.00 feet, along the South line of said
South Half of the Northwest Quarter of the Southwest Quarter of the point of
beginning of the following described dividing line; thence North 91.86 feet along a
line parallel to and 342,00 feet East of the West line of said South Half of the
Northwest Quarter of the Southwest Quarter; thence North 45 degrees 00
minutes 00 seconds East 29,70fee1; thence North 64,71 feet along a line parallel
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to and 363.00 feet East of said West line; thence South 89 degrees 56 minutes
00 seconds West 128.50 feet along a line parallel with the South right-of-way line
of Trunk Highway No. 36; thence North 125.00 feet along a line parallel to and
234.50 feet East from the said West line: thence South 89 degrees 56 minutes
00 seconds West parallel to said South right-of-way line of Trunk Highway No. 36
to the West line of the Northwest Quarter of the Southwest Quarter. Subject to
public right-of-way for Cope Avenue and English Street.
WHEREAS, the history of this conditional use permit revision is as follows:
1. The planning commission held a public hearing on August 16, 2016. City staff
published a notice in the Maplewood Review and sent notices to the surrounding
property owners as required by law. The planning commission gave everyone at the
hearing an opportunity to speak and present written statements. The council also
considered reports and recommendations from the city staff. The planning
commission recommended that the city council approve this conditional use permit
revision.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described conditional use permit based on the building and site plans. The city
approved this permit because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and this Code.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools
and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9. The use would cause no more than minimal adverse environmental effects.
Approval is subject to the following conditions:
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1. Adherence to the submitted plans dated August 5, 2016. Staff may approve minor
changes.
2. The landscape plan shall be revised for staff’s approval showing:
a. Size, species, and location of all significant trees on the property; location of
trees protected and measures for protection.
3. Outdoor storage and sales are not allowed anywhere on site.
4. Any rooftop equipment installed on the building must be screened from the
residential properties to the south.
5. If parking shortages develop, applicant will be required to install additional parking
spaces.
6. The proposed use must be substantially started within one year of council approval
or the permit shall become null and void. The council may extend this deadline for
one year.
7. The city council shall review this permit in one year.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Councilmember Xiong moved to approve the plans date-stamped August 5, 2016, for the
indoor storage building to be located at the northeast corner of English Street North and
Cope Avenue East. Approval is subject to the applicant doing the following:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Prior to issuance of a grading or building permit, the applicant must submit to staff for
approval the following items:
a. A revised landscaping plan showing the size, species, and location of all
significant trees on the property; location of trees protected and measures for
protection. The addition of four tree species to the north elevation to be approved
by staff.
b. Revised building plans showing additional design elements added to the west
and north elevations. The applicant shall add brick to the northwest part of the
building.
c. A revised photometric plan which meets all city lighting requirements.
d. An irrevocable letter of credit or cash escrow for all required landscaping. The
amount shall be 150 percent of the cost of the work. The city shall hold this
escrow until it has been shown that the landscaping has survived one full
growing season.
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3. Signage on the property is not part of the design review approval. The applicant
shall apply for sign permits to be reviewed by staff.
4. Comply with all requirements of the engineering report dated August 8, 2016.
5. All work shall follow the approved plans and these conditions. Staff may approve
minor changes.
6. The applicant shall present the design of the dumpster enclosure for staff approval
and the dumpster shall be constructed of materials and colors to match the indoor
storage building.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. Consider Approval of a Conditional Use Permit Resolution for a
Nonconforming Use, 1136 Frost Avenue East
Economic Development Coordinator Martin gave the staff report and answered
questions of the council. Brian Ness of Nessco, LLC addressed the council to give
additional information and answer questions of the council.
Mayor Slawik moved to approve the resolution for a conditional use permit for Brian
Ness, of Nessco LLC, at 1136 Frost Avenue East. Approval is based on the findings
required by ordinance and subject to the following conditions:
1. All parking areas must be a hard surface and the applicant is required to meet the
city’s minimum parking requirements.
2. No exterior site or building exterior changes, except signage, shall take place unless
approved by the city. Signs shall follow the city’s sign ordinance. Signs shall not be
installed unless the applicant first obtains sign permits.
3. Any and all trash receptacles shall be contained within an enclosed structure. Any
design of a new structure shall be subject to the city’s design review process.
4. The proposed use must be substantially started within one year of council approval
or the permit shall become null and void. The council may extend this deadline for
one year.
5. The city council shall review this permit in one year.
6. The applicant shall submit to staff for approval, a plan for providing screening on the
northeast corner of the site – between the access drive and the retaining wall. The
screening must be at least six feet in height and can be done with either landscaping
or a wood or vinyl fence.
7. Storage containers must be placed to the east of the building behind the existing
retaining wall. Storage containers are not permitted to be placed anywhere else on
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the site. All parts and materials must be kept within the storage containers at all
times.
8. This site is limited to three storage containers; each no more than 20 feet in length.
9. The applicant shall comply with all requirements of the building official, fire marshal
and city engineer.
Resolution 16-09-1378
Conditional Use Permit
WHEREAS, Brian Ness, of Nessco LLC, applied for a conditional use permit to
replace a portion of a nonconforming use with another nonconforming use.
WHEREAS, Section 44-12(2) of the city ordinances requires a conditional use
permit for the substitution of one nonc onforming use for another nonconforming use.
WHEREAS, this permit applies to the property located at 1136 Frost Avenue North.
The property identification numbers for this property are:
16.29.22.42.0003 and 16.29.22.42.0004
WHEREAS, the history of this conditional use permit is as follows:
1. On August 16, 2016, the planning commission held a public hearing. The city staff
published a notice in the paper and sent notices to the surrounding property owners.
The planning commission gave everyone at the hearing a chance to speak and
present written statements. The planning commission also considered the report
and recommendation of city staff. The planning commission recommended that the
city council approve this permit.
2. On September 12, 2016, the city council considered reports and recommendations of
the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-
described conditional use permit, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and this Code.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
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6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9. The use would cause no more than minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All parking areas must be a hard surface and the applicant is required to meet the
city minimum parking requirements.
2. No exterior site or building exterior changes, except signage, shall take place unless
approved by the city. Signs shall follow the city’s sign ordinance. Signs shall not be
installed unless the applicant first obtains sign permits.
3. Any and all trash receptacles shall be contained within an enclosed structure. Any
design of a new structure shall be subject to the city’s design review process.
4. The proposed use must be substantially started within one year of council approval
or the permit shall become null and void. The council may extend this deadline for
one year.
5. The city council shall review this permit in one year.
6. The applicant shall submit to staff for approval, a plan for providing screening on the
northeast corner of the site – between the access drive and the retaining wall. The
screening must be at least six feet in height and can be done with either landscaping
or a wood or vinyl fence.
7. Storage containers must be placed to the east of the building behind the existing
retaining wall. Storage containers are not permitted to be placed anywhere else on
the site. All parts and materials must be kept within the storage containers at all
times.
8. This site is limited to three storage containers; each no more than 20 feet in length.
9. The applicant shall comply with all requirements of the building official, fire marshal
and city engineer.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes.
1. Mark Bradley, Maplewood Resident
2. Bob Zick, North St. Paul Resident
3. Kevin Berglund, Maplewood Resident
M. ADJOURNMENT
Mayor Slawik adjourned the meeting at 9:30 p.m.