HomeMy WebLinkAbout2016 07-25 City Council Meeting Minutes July 25, 2016 1
City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, July 25, 2016
City Hall, Council Chambers
Meeting No. 14-16
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:00 p.m. by Acting Mayor Xiong.
B. PLEDGE OF ALLEGIANCE
Ryan Klontz, Boy Scout with Troop 9071 led the council in the pledge of allegiance.
C. ROLL CALL
Nora Slawik, Mayor Absent
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Absent
Tou Xiong, Councilmember Present – Acting Mayor
D. APPROVAL OF AGENDA
Councilmember Juenemann moved to approve the agenda as submitted.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of July 11, 2016 City Council Workshop Minutes
Councilmember Abrams moved to approve the July 11, 2016 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Approval of July 11, 2016 City Council Meeting Minutes
Councilmember Abrams moved to approve the July 11, 2016 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
July 25, 2016 2
City Council Meeting Minutes
3. Approval of July 18, 2016 Special City Council Meeting Minutes
Councilmember Juenemann moved to approve the July 18, 2016 Special City Council
Meeting Minutes as submitted.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Administrative Presentations
a. Council Calendar Update
Assistant City Manager Funk gave the update to the council calendar.
2. Council Presentations
None
G. CONSENT AGENDA
Councilmember Abrams moved to pulled agenda item G7 Approval of a Conditional Use
Permit Review, Whitaker Sports and Classic Cars, 1081 Highway 36.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Councilmember Abrams moved to approve consent agenda items G1-G6 and G8-G12.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Abrams moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 337,345.26 Checks #97570 thru #97602
dated 06/24/16 thru 07/05/16
$ 259,075.18 Disbursements via debits to checking account
dated 06/27/16 thru 07/01/16
$ - No checks this period
$ 499,788.67 Disbursements via debits to checking account
dated 07/05/16 thru 07/08/16
July 25, 2016 3
City Council Meeting Minutes
$ 280,936.17 Checks #97604 thru # 97669
dated 07/19/16
$ 231,719.91 Disbursements via debits to checking account
dated 07/11/16 thru 07/15/16
$ 1,608,865.19 Total Accounts Payable
PAYROLL
$ 550,718.84 Payroll Checks and Direct Deposits dated 07/01/16
$ 1,331.53 Payroll Deduction check # 99102247 thru # 99102249 dated 07/01/16
$ 553,081.26 Payroll Checks and Direct Deposits dated 07/15/16
$ 1,789.03 Payroll Deduction check # 99102261 thru #99102264 dated 07/15/16
$ 1,106,920.66 Total Payroll
$ 2,715,785.85 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Approval of a Temporary Lawful Gambling - Local Permit for the Carver
Elementary PTO, 2680 Upper Afton Road
Councilmember Abrams moved to approve the Lawful Gambling - Local permit for the
Carver Elementary PTO fundraising event on October 14, 2016 at Carver Elementary
School, 2680 Upper Afton Road.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Approval of a Resolution Supporting the Petition from Valley Branch
Watershed District to the Board of Water and Soils Resources Requesting a
Boundary Change for the Transfer of Territory Between it and its Adjacent
Watershed Management Organization
Councilmember Abrams moved to approve the Resolution Supporting the Petition from
Valley Branch Watershed District to the Board of Water and Soil Resources, requesting
a boundary change for the transfer of territory between it and its adjacent watershed
management plan.
Resolution 16-07-1364
Ramsey County, Minnesota
A Resolution Supporting the Petition from Valley Branch
Watershed District to the Board of Water and Soil
July 25, 2016 4
City Council Meeting Minutes
Resources, Requesting a Boundary Change for the Transfer of
Territory Between it and its Adjacent Watershed
Management Organizations
WHEREAS, the City of Maplewood received map figures showing the proposed
changes to the Valley Branch Watershed District and Ramsey-Washington Metro
Watershed District (“the Districts”) boundaries.
WHEREAS, these boundary changes will make the legal boundaries of the
Districts better aligned with the hydrologic boundaries that exist between the Districts
within the City of Maplewood.
NOW, THEREFORE BE IT RESOLVED, that the City of Maplewood City Council
concurs with the proposed legal boundary changes to the Districts.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. Approval of a Conditional Use Permit Review, Our City, Our Neighborhood
Church, 1812 North Saint Paul Road
Councilmember Abrams moved to approve to review the conditional use permit for the
Our City, Our Neighborhood Church again only if a problem arises or a major change is
proposed.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
5. Approval of a Conditional Use Permit Review, Tubman Center East Planned
Unit Development, 1725 Monastery Way
Councilmember Abrams moved to approve to review the conditional use permit for the
St. Paul’s Monastery again only if a problem arises or a major change is proposed.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
6. Approval of a Conditional Use Permit Review, Holiday Station Store, 1285
Cope Avenue East
Councilmember Abrams moved to approve to review the conditional use permit for the
Holiday Station Store again only if a problem arises or a major change is proposed.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
July 25, 2016 5
City Council Meeting Minutes
7. Approval of a Conditional Use Permit Review, Whitaker Sports and Classic
Cars, 1081 Highway 36
Councilmember Abrams moved to table this item until further information is received
from Whitaker Sports and Classic Cars.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
8. Approval of a Conditional Use Permit Review, Maplewood Collision Center,
2020 Rice Street
Councilmember Abrams moved to approve to review the conditional use permit for
Maplewood Collision Center again only if a problem arises or a major change is
proposed.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
9. Approval of a Conditional Use Permit Review, The Shores at Lake Phalen,
1870 East Shore Drive
Councilmember Abrams moved to approve to review the conditional use permit for The
Shores at Lake Phalen again only if a problem arises or a major change is proposed.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
10. Approval of Resolution Approving Final Payment and Acceptance of Project,
East Metro Public Safety Training Center, Bid Package 3, City Project 09-09
Councilmember Abrams moved to approve the Resolution Approving Final Payment and
Acceptance of Project for the East Metro Public Safety Training Center Phase 1 Bid
Package 3 Improvements, City Project 09-09.
Resolution 16-07-1365
Approving Final Payment and Acceptance of Project
Project 09-09
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvements Project 09-09, East Metro Public Safety Training Center Phase I
Bid Package 3 Improvements, and has let a construction contract pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, the Public Works Director for the City of Maplewood has determined
that the East Metro Public Safety Training Center, Phase 1 Bid Package 3
Improvements, City Project 09-09 is complete and recommends acceptance of the
project.
July 25, 2016 6
City Council Meeting Minutes
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
City Project 09-09, East Metro Public Safety Training Center, Phase 1 Bid
Package 3 Improvements is complete and maintenance of these improvements
is accepted by the city; the final construction cost is $776,294.68. Final payment
to Miller Excavating, Inc., and the release of any retainage or escrow is hereby
authorized.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
11. Approval of Resolution Approving Final Payment and Acceptance of Project,
East Metro Public Safety Training Center, Bid Package 5B, City Project 09-09
Councilmember Abrams moved to approve the Resolution Approving Final Payment and
Acceptance of Project for the East Metro Public Safety Training Center Phase 1 Bid
Package 5B Improvements, City Project 09-09.
Resolution 16-07-1366
Approving Final Payment and Acceptance of Project
Project 09-09
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvements Project 09-09, East Metro Public Safety Training Center Phase I
Bid Package 5B Improvements, and has let a construction contract pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, the Public Works Director for the City of Maplewood has determined
that the East Metro Public Safety Training Center, Phase 1 Bid Package 5B
Improvements, City Project 09-09 is complete and recommends acceptance of the
project.
WHEREAS, it is also now necessary and expedient that said contract be
modified and designated as Improvement Project 09-09, Change Order No. 1 reflecting
a downward adjustment in the contract to $938,303.00, from $943,366.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The Mayor and City clerk are hereby authorized and directed to modify the
existing contract by executing said Change Order No. 1 which is a decrease
of $5,063.00.
The revised contract amount is $938,303.00.
2. City Project 09-09, East Metro Public Safety Training Center, Phase 1 Bid
Package 5B Improvements is complete and maintenance of these
improvements is accepted by the city; the final construction cost is
July 25, 2016 7
City Council Meeting Minutes
$938,303.00. Final payment to Terra General Contractors and the release of
any retainage or escrow is hereby authorized.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
12. Approval of Resolution Approving Final Payment and Acceptance of Project,
East Metro Public Safety Training Center, Bid Package 5C, City Project 09-09
Councilmember Abrams moved to approve the Resolution Approving Final Payment and
Acceptance of Project for the East Metro Public Safety Training Center Phase 1 Bid
Package 5C Improvements, City Project 09-09.
Resolution 16-07-1367
Approving Final Payment and Acceptance of Project
Project 09-09
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvements Project 09-09, East Metro Public Safety Training Center Phase I
Bid Package 5C Improvements, and has let a construction contract pursuant to
Minnesota Statutes, Chapter 429, and
WHEREAS, the Public Works Director for the City of Maplewood has determined
that the East Metro Public Safety Training Center, Phase 1 Bid Package 5C
Improvements, City Project 09-09 is complete and recommends acceptance of the
project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. City Project 09-09, East Metro Public Safety Training Center, Phase 1 Bid
Package 5C Improvements is complete and maintenance of these improvements
is accepted by the city; the final construction cost is $327,981.00. Final payment
to Terra General Contractors, and the release of any retainage or escrow is
hereby authorized.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
July 25, 2016 8
City Council Meeting Minutes
1. Consider Approval of Adopting Resolution of Support for Grant Application
for Storm Water Quality Improvements within Wakefield Park and Frost
Avenue from English Street to White Bear Avenue (Gladstone Phase 3
Corridor)
Public Works Director Thompson gave the staff report and answered questions of the
council.
Councilmember Abrams moved to approve the Resolution of Support for CWF Grant
Application for Storm Water Quality Improvements within Wakefield Park and Frost
Avenue from English Street to White Bear Avenue (Gladstone Phase 3 Corridor).
Resolution 16-07-1368
Resolution of Support for Grant Application for
Storm Water Quality Improvements within Wakefield Park and Frost Avenue from
English Street to White Bear Avenue (Gladstone Phase 3 Corridor)
WHEREAS, the City Council of Maplewood, Minnesota has supported
improvements along the Frost Avenue corridor through infrastructure and stormwater
treatment enhancements from Highway 61 to English Street as part of Phase 1 and
Phase 2 projects, and
WHEREAS, Wakefield Lake is an impaired waterbody and additional stormwater
enhancements are needed along the eastern portion of Frost Avenue to further improve
the quality of water entering said waterbody, and
WHEREAS, the Ramsey Washington Metro Watershed District is applying for
fiscal year 2017 Clean Water Fund Competitive Grant funds to improve and enhance the
quality of water entering Wakefield Lake.
WHEREAS, water quality enhancement work, if the grant is successful, would
implement additional stormwater enhancements within Wakefield Park and along Frost
Avenue as part of a Phase 3 holistic improvement project as identified in the City of
Maplewood’s 2017-2021 Capital Improvement Plan, Project PW 17.070, and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that the City Council hereby supports the grant submittal
by Ramsey Washington Metro Watershed District for Clean Water Funds as part of the
Fiscal Year 2017 solicitation.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
K. AWARD OF BIDS
1. Consider Resolution Receiving Bids and Awarding Construction Contract,
Chiller Replacement at City Hall Building, Project 16-08
Public Works Director Thompson gave the staff report and answered questions of the
council.
July 25, 2016 9
City Council Meeting Minutes
Councilmember Abrams moved to approve the Resolution for Receiving Bids and
Awarding Construction Contract for the Chiller Replacement at City Hall, City Project 16-
08, to Cool Air Mechanical, Inc. in the amount of $324,800.00.
Resolution 16-07-1369
Receiving BIDs and Awarding Construction Contract
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that that the bid of Cool Air Mechanical, Inc. in the amount
of $324,800.00 is the lowest responsible bid for the construction of the chiller
replacement improvements, City Project 16-08, at city hall, and the Mayor and the City
Manager are hereby authorized and directed to enter into a contract with said bidder for
and on behalf of the City.
Furthermore, a budget of $500,000.00 is hereby established through CIP Bonds,
and the Finance Director is hereby authorized to make the financial transfers necessary
to implement the financing plan to finance said project.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes.
Ryan Klontz, Boy Scout with Troop 9071 addressed and informed the council he
attended the City Council Meeting to work on his Citizenship in the Community Merit
Badge and Communications.
M. ADJOURNMENT
Acting Mayor Xiong adjourned the meeting at 7:29 p.m.