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HomeMy WebLinkAbout2016 07-25 City Council Meeting Minutes July 25, 2016 1 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, July 25, 2016 City Hall, Council Chambers Meeting No. 14-16 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Acting Mayor Xiong. B. PLEDGE OF ALLEGIANCE Ryan Klontz, Boy Scout with Troop 9071 led the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Absent Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Absent Tou Xiong, Councilmember Present – Acting Mayor D. APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Councilmember Abrams Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of July 11, 2016 City Council Workshop Minutes Councilmember Abrams moved to approve the July 11, 2016 City Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of July 11, 2016 City Council Meeting Minutes Councilmember Abrams moved to approve the July 11, 2016 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. July 25, 2016 2 City Council Meeting Minutes 3. Approval of July 18, 2016 Special City Council Meeting Minutes Councilmember Juenemann moved to approve the July 18, 2016 Special City Council Meeting Minutes as submitted. Seconded by Councilmember Abrams Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update Assistant City Manager Funk gave the update to the council calendar. 2. Council Presentations None G. CONSENT AGENDA Councilmember Abrams moved to pulled agenda item G7 Approval of a Conditional Use Permit Review, Whitaker Sports and Classic Cars, 1081 Highway 36. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Abrams moved to approve consent agenda items G1-G6 and G8-G12. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Abrams moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 337,345.26 Checks #97570 thru #97602 dated 06/24/16 thru 07/05/16 $ 259,075.18 Disbursements via debits to checking account dated 06/27/16 thru 07/01/16 $ - No checks this period $ 499,788.67 Disbursements via debits to checking account dated 07/05/16 thru 07/08/16 July 25, 2016 3 City Council Meeting Minutes $ 280,936.17 Checks #97604 thru # 97669 dated 07/19/16 $ 231,719.91 Disbursements via debits to checking account dated 07/11/16 thru 07/15/16 $ 1,608,865.19 Total Accounts Payable PAYROLL $ 550,718.84 Payroll Checks and Direct Deposits dated 07/01/16 $ 1,331.53 Payroll Deduction check # 99102247 thru # 99102249 dated 07/01/16 $ 553,081.26 Payroll Checks and Direct Deposits dated 07/15/16 $ 1,789.03 Payroll Deduction check # 99102261 thru #99102264 dated 07/15/16 $ 1,106,920.66 Total Payroll $ 2,715,785.85 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of a Temporary Lawful Gambling - Local Permit for the Carver Elementary PTO, 2680 Upper Afton Road Councilmember Abrams moved to approve the Lawful Gambling - Local permit for the Carver Elementary PTO fundraising event on October 14, 2016 at Carver Elementary School, 2680 Upper Afton Road. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of a Resolution Supporting the Petition from Valley Branch Watershed District to the Board of Water and Soils Resources Requesting a Boundary Change for the Transfer of Territory Between it and its Adjacent Watershed Management Organization Councilmember Abrams moved to approve the Resolution Supporting the Petition from Valley Branch Watershed District to the Board of Water and Soil Resources, requesting a boundary change for the transfer of territory between it and its adjacent watershed management plan. Resolution 16-07-1364 Ramsey County, Minnesota A Resolution Supporting the Petition from Valley Branch Watershed District to the Board of Water and Soil July 25, 2016 4 City Council Meeting Minutes Resources, Requesting a Boundary Change for the Transfer of Territory Between it and its Adjacent Watershed Management Organizations WHEREAS, the City of Maplewood received map figures showing the proposed changes to the Valley Branch Watershed District and Ramsey-Washington Metro Watershed District (“the Districts”) boundaries. WHEREAS, these boundary changes will make the legal boundaries of the Districts better aligned with the hydrologic boundaries that exist between the Districts within the City of Maplewood. NOW, THEREFORE BE IT RESOLVED, that the City of Maplewood City Council concurs with the proposed legal boundary changes to the Districts. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Approval of a Conditional Use Permit Review, Our City, Our Neighborhood Church, 1812 North Saint Paul Road Councilmember Abrams moved to approve to review the conditional use permit for the Our City, Our Neighborhood Church again only if a problem arises or a major change is proposed. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Approval of a Conditional Use Permit Review, Tubman Center East Planned Unit Development, 1725 Monastery Way Councilmember Abrams moved to approve to review the conditional use permit for the St. Paul’s Monastery again only if a problem arises or a major change is proposed. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Approval of a Conditional Use Permit Review, Holiday Station Store, 1285 Cope Avenue East Councilmember Abrams moved to approve to review the conditional use permit for the Holiday Station Store again only if a problem arises or a major change is proposed. Seconded by Councilmember Juenemann Ayes – All The motion passed. July 25, 2016 5 City Council Meeting Minutes 7. Approval of a Conditional Use Permit Review, Whitaker Sports and Classic Cars, 1081 Highway 36 Councilmember Abrams moved to table this item until further information is received from Whitaker Sports and Classic Cars. Seconded by Councilmember Juenemann Ayes – All The motion passed. 8. Approval of a Conditional Use Permit Review, Maplewood Collision Center, 2020 Rice Street Councilmember Abrams moved to approve to review the conditional use permit for Maplewood Collision Center again only if a problem arises or a major change is proposed. Seconded by Councilmember Juenemann Ayes – All The motion passed. 9. Approval of a Conditional Use Permit Review, The Shores at Lake Phalen, 1870 East Shore Drive Councilmember Abrams moved to approve to review the conditional use permit for The Shores at Lake Phalen again only if a problem arises or a major change is proposed. Seconded by Councilmember Juenemann Ayes – All The motion passed. 10. Approval of Resolution Approving Final Payment and Acceptance of Project, East Metro Public Safety Training Center, Bid Package 3, City Project 09-09 Councilmember Abrams moved to approve the Resolution Approving Final Payment and Acceptance of Project for the East Metro Public Safety Training Center Phase 1 Bid Package 3 Improvements, City Project 09-09. Resolution 16-07-1365 Approving Final Payment and Acceptance of Project Project 09-09 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 3 Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the Public Works Director for the City of Maplewood has determined that the East Metro Public Safety Training Center, Phase 1 Bid Package 3 Improvements, City Project 09-09 is complete and recommends acceptance of the project. July 25, 2016 6 City Council Meeting Minutes NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: City Project 09-09, East Metro Public Safety Training Center, Phase 1 Bid Package 3 Improvements is complete and maintenance of these improvements is accepted by the city; the final construction cost is $776,294.68. Final payment to Miller Excavating, Inc., and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Juenemann Ayes – All The motion passed. 11. Approval of Resolution Approving Final Payment and Acceptance of Project, East Metro Public Safety Training Center, Bid Package 5B, City Project 09-09 Councilmember Abrams moved to approve the Resolution Approving Final Payment and Acceptance of Project for the East Metro Public Safety Training Center Phase 1 Bid Package 5B Improvements, City Project 09-09. Resolution 16-07-1366 Approving Final Payment and Acceptance of Project Project 09-09 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 5B Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the Public Works Director for the City of Maplewood has determined that the East Metro Public Safety Training Center, Phase 1 Bid Package 5B Improvements, City Project 09-09 is complete and recommends acceptance of the project. WHEREAS, it is also now necessary and expedient that said contract be modified and designated as Improvement Project 09-09, Change Order No. 1 reflecting a downward adjustment in the contract to $938,303.00, from $943,366.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor and City clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is a decrease of $5,063.00. The revised contract amount is $938,303.00. 2. City Project 09-09, East Metro Public Safety Training Center, Phase 1 Bid Package 5B Improvements is complete and maintenance of these improvements is accepted by the city; the final construction cost is July 25, 2016 7 City Council Meeting Minutes $938,303.00. Final payment to Terra General Contractors and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Juenemann Ayes – All The motion passed. 12. Approval of Resolution Approving Final Payment and Acceptance of Project, East Metro Public Safety Training Center, Bid Package 5C, City Project 09-09 Councilmember Abrams moved to approve the Resolution Approving Final Payment and Acceptance of Project for the East Metro Public Safety Training Center Phase 1 Bid Package 5C Improvements, City Project 09-09. Resolution 16-07-1367 Approving Final Payment and Acceptance of Project Project 09-09 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 5C Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the Public Works Director for the City of Maplewood has determined that the East Metro Public Safety Training Center, Phase 1 Bid Package 5C Improvements, City Project 09-09 is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. City Project 09-09, East Metro Public Safety Training Center, Phase 1 Bid Package 5C Improvements is complete and maintenance of these improvements is accepted by the city; the final construction cost is $327,981.00. Final payment to Terra General Contractors, and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS July 25, 2016 8 City Council Meeting Minutes 1. Consider Approval of Adopting Resolution of Support for Grant Application for Storm Water Quality Improvements within Wakefield Park and Frost Avenue from English Street to White Bear Avenue (Gladstone Phase 3 Corridor) Public Works Director Thompson gave the staff report and answered questions of the council. Councilmember Abrams moved to approve the Resolution of Support for CWF Grant Application for Storm Water Quality Improvements within Wakefield Park and Frost Avenue from English Street to White Bear Avenue (Gladstone Phase 3 Corridor). Resolution 16-07-1368 Resolution of Support for Grant Application for Storm Water Quality Improvements within Wakefield Park and Frost Avenue from English Street to White Bear Avenue (Gladstone Phase 3 Corridor) WHEREAS, the City Council of Maplewood, Minnesota has supported improvements along the Frost Avenue corridor through infrastructure and stormwater treatment enhancements from Highway 61 to English Street as part of Phase 1 and Phase 2 projects, and WHEREAS, Wakefield Lake is an impaired waterbody and additional stormwater enhancements are needed along the eastern portion of Frost Avenue to further improve the quality of water entering said waterbody, and WHEREAS, the Ramsey Washington Metro Watershed District is applying for fiscal year 2017 Clean Water Fund Competitive Grant funds to improve and enhance the quality of water entering Wakefield Lake. WHEREAS, water quality enhancement work, if the grant is successful, would implement additional stormwater enhancements within Wakefield Park and along Frost Avenue as part of a Phase 3 holistic improvement project as identified in the City of Maplewood’s 2017-2021 Capital Improvement Plan, Project PW 17.070, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the City Council hereby supports the grant submittal by Ramsey Washington Metro Watershed District for Clean Water Funds as part of the Fiscal Year 2017 solicitation. Seconded by Councilmember Juenemann Ayes – All The motion passed. K. AWARD OF BIDS 1. Consider Resolution Receiving Bids and Awarding Construction Contract, Chiller Replacement at City Hall Building, Project 16-08 Public Works Director Thompson gave the staff report and answered questions of the council. July 25, 2016 9 City Council Meeting Minutes Councilmember Abrams moved to approve the Resolution for Receiving Bids and Awarding Construction Contract for the Chiller Replacement at City Hall, City Project 16- 08, to Cool Air Mechanical, Inc. in the amount of $324,800.00. Resolution 16-07-1369 Receiving BIDs and Awarding Construction Contract NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that that the bid of Cool Air Mechanical, Inc. in the amount of $324,800.00 is the lowest responsible bid for the construction of the chiller replacement improvements, City Project 16-08, at city hall, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. Furthermore, a budget of $500,000.00 is hereby established through CIP Bonds, and the Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan to finance said project. Seconded by Councilmember Juenemann Ayes – All The motion passed. L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. Ryan Klontz, Boy Scout with Troop 9071 addressed and informed the council he attended the City Council Meeting to work on his Citizenship in the Community Merit Badge and Communications. M. ADJOURNMENT Acting Mayor Xiong adjourned the meeting at 7:29 p.m.