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2016 07-25 City Council Meeting Packet
MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, July 25, 2016 City Hall, Council Chambers Meeting No. 14-16 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of City Council Workshop Minutes from July 11, 2016 2. Approval of City Council Meeting Minutes from July 11, 2016 3. Approval of Special City Council Meeting Minutes from July 18, 2016 F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of a Temporary Lawful Gambling - Local Permit for the Carver Elementary PTO, 2680 Upper Afton Road 3. Approval of a Resolution Supporting the Petition from Valley Branch Watershed District to the Board of Water and Soils Resources Requesting a Boundary Change for the Transfer of Territory Between it and its Adjacent Watershed Management Organization 4. Approval of a Conditional Use Permit Review, Our City, Our Neighborhood Church, 1812 North Saint Paul Road 5. Approval of a Conditional Use Permit Review, Tubman Center East Planned Unit Development, 1725 Monastery Way 6. Approval of a Conditional Use Permit Review, Holiday Station Store, 1285 Cope Avenue East 7. Approval of a Conditional Use Permit Review, Whitaker Sports and Classic Cars, 1081 Highway 36 8. Approval of a Conditional Use Permit Review, Maplewood Collision Center, 2020 Rice Street Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the Cit y Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. 9. Approval of a Conditional Use Permit Review, The Shores at Lake Phalen, 1870 East Shore Drive 10. Approval of Resolution Approving Final Payment and Acceptance of Project, East Metro Public Safety Training Center, Bid Package 3, City Project 09-09 11. Approval of Resolution Approving Final Payment and Acceptance of Project, East Metro Public Safety Training Center, Bid Package 5B, City Project 09-09 12. Approval of Resolution Approving Final Payment and Acceptance of Project, East Metro Public Safety Training Center, Bid Package 5C, City Project 09-09 H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of Adopting Resolution of Support for Grant Application for Storm Water Quality Improvements within Wakefield Park and Frost Avenue from English Street to White Bear Avenue (Gladstone Phase 3 Corridor) K. AWARD OF BIDS 1. Consider Resolution Receiving Bids and Awarding Construction Contract, Chiller Replacement at City Hall Building, Project 16-08 L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADJOURNMENT E1 July 11, 2016 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday, July 11, 2016 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:04 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Absent C. APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Smith Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Overview of 2017-2021 Capital Improvement Plan Items City Manager Coleman introduced the report and answered questions of the council. Finance Director Pauseth provided details of the report and answered questions of the council. Parks & Recreation Director Konewko answered additional questions of the council. 2. Election Equipment Demonstration Citizen Services Director/City Clerk Haag gave the staff report and answered questions of the council. Deputy City Clerk Schmidt explained how each piece of the equipment operated and assisted the council in a demonstration. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:47 p.m. Packet Page Number 1 of 131 E2 July 11, 2016 1 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, July 11, 2016 City Hall, Council Chambers Meeting No. 13-16 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:03 p.m. by Mayor Slawik. Mayor Slawik spoke about the passing of Richard “Dick” Juker, 20 year employee of the Maplewood Fire Department and husband of former Councilmember Fran Juker. City Manager Coleman gave additional information and talked about his Celebration of Life event. B. PLEDGE OF ALLEGIANCE Cadet Senior Ekstrand from the Civil Air Patrol led the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Absent D. APPROVAL OF AGENDA The following item was pulled from the agenda: J3 Review of Liquor License Conditions for Stargate Nightclub, 1700 Rice St N The following items were added to the agenda under Appointments and Presentation, Council Presentations: National Night Out Business Retention Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Smith Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of June 27, 2016 City Council Workshop Minutes Packet Page Number 2 of 131 E2 July 11, 2016 2 City Council Meeting Minutes Councilmember Juenemann moved to approve the June 27, 2016 City Council Workshop Minutes as submitted. Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Approval of June 27, 2016 City Council Meeting Minutes Councilmember Juenemann moved to approve the June 27, 2016 City Council Meeting Minutes as submitted. Seconded by Councilmember Abrams Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar. b. July 4th Recap Citizen Services Director/City Clerk Haag gave the recap on the July 4th Light it Up event. She then recognized and thanked Brandon Clemings, Chad Hauer and Mike Wegwerth, owners of the Dog House Bar & Grill for their continued participation in the event. She also recognized Office Specialist Michelle Larson for her assistance in planning the event. Michelle Larson addressed the council and introduced Lieutenant Colonel Paul Prior and Cadet Senior Ekstrand of the Color Guard. Lieutenant Colonel Prior addressed the council to talked about the Color Guard and presented Michelle Larson with a Commanders Coin for her work in making the event a success and inviting the Color Guard to participate. 2. Council Presentations Councilmember Juenemann reported on the National Night Out event that will be taking place on Tuesday, August 7, 2016 and encouraged Maplewood residents to participate. Councilmember Abrams reported on the Business Retention Meeting with Maplewood Pediatric Dental Clinic that she attended along with Mayor Slawik and Assistant City Manager Funk. Mayor Slawik provided additional information about the visit. 3. Approval of a Proclamation Designating July as Parks and Recreation Month Parks & Recreation Director Konewko gave the staff report then read the Proclamation Designating July as Parks and Recreation Month. Councilmember Juenemann moved to approve the Proclamation Designating July as Parks and Recreation Month. Packet Page Number 3 of 131 E2 July 11, 2016 3 City Council Meeting Minutes Seconded by Councilmember Abrams Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Abrams moved to approve consent agenda items G1-G6. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 723,155.89 Checks # 97523 thru # 97569 dated 06/17/16 thru 06/28/16 $ 585,340.55 Disbursements via debits to checking account dated 06/20/16 thru 06/24/16 $ 1,308,496.44 Total Accounts Payable $ 1,308,496.44 GRAND TOTAL Seconded by Councilmember Ayes – All The motion passed. 2. Approval of Resolution Certifying Election Judges for the August 9, 2016 State Primary Election Councilmember Abrams moved to approve the resolution certifying election judges for the August 9, 2016 State Primary Election. Resolution 16-07-1358 CERTIFYING ELECTION JUDGES RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of Election Judges for the 2016 Federal Primary Election to be held on Tuesday, August 9, 2016. Vanessa Abaciry Pria (Kaushalya) Abeyratne Kevin Achmeier Meridith Aikens Jim Allen Alissa Allen Beverly Anderson Carole Anderson Nancy Anderson Sam Anderson Theodore Anderson Ahsan Ansari Patti Ascherman Roxanne Aschittino Paul Babin Bernadette Barbon Joan Bartelt Packet Page Number 4 of 131 E2 July 11, 2016 4 City Council Meeting Minutes David Bedor Jan Behr Jeanette Behr Jaime Belland Kristine Berck Mary Betts Al Bierbaum Sharon Bierwerth Diane Bjorklund Donita Bolden Michele Booher Jeanne Bortz Alfred Boulay Kristen Bowers Ginny Brandon Richard Brandon Denise Bricher Kathy Bronner Diane Brown Bernice Bunkowske Eugene Bunkowske Ruth Burch Thomas Burke Kelly Buser Fannie Carson Helen Carson Justin Carson Rita Casura Jane Cavanaugh Kiley Cermak Andre Chouravong Ann Cleland Barb Clothier Edward Combe Thomas Connelly Colleen Connolly Victoria Cramer Corey Culver Richard Cushing Bonnie Dahl Dana Daniels Pauline Danielson Nancy DeBernardi Jay Delveaux Kalpana Desai Phil DeZelar Charlene Dickerson Glenndell Dickerson Helen Jean Dickson Steve Diebel Albin Dittli Tom Dougherty Diane Droeger Larry Dumke Gloria Dunshee Marilyn Duscher John Eads Carolyn Eickhoff John Ek Susan Ek Michael Elliott Carol Evans Jeanne Ewald Ann Fallon Jan Falteisek Gretchen Francis Robert Francis Nick Franzen Mary Jo Freer Robert Freid Mary Katherine Fuller Barbara Funk Gary Gardner Richard Garner Terrence Garvey Nora Germain John Gerten Mary Glaeser Diane Golaski Anne Gravelle Barb Gravink David Grefe Jamie Gudknecht Dianne Gustafson Ernie Haag Phyllis Haag Michael Hafner Joann Hagemo Sandra Hahn Vonna Hahn Linda Hale Kathryn Hallestad Lisa Hansford Joan Hanson Mary Harder Barbara Hart Robert Hart Jean Heininger Amy Heitman Darlene Herber Gary Hinnenkamp Pamela Hodges Cheryl Hollman John Hollman Mary Holmes Janice Hoppe Jeanette Hulet John Hunt Patricia Huth Raymond Huth Carol Ingersoll Mary Claire Inhofer Carol Jagoe David Jahn Gwendolyn Jefferson Kathleen Jensen Robert Jensen Judith Johannessen Cheryle Johnson Robert Johnson Warren Johnson Howard Johnston Anabella Jones Shirley Jones Myrna Kane Judy Kiges Tim Kinley Judy Kipka Carol Knauss Lois Knutson Pete Koegel Carol Koskinen Patricia Krageland Dennis Kramer John Krebsbach Jason Kreger Elaine Kruse Shirley Kulzer Jackie Kwapick Thomas Labarre Annette LaCasse Cameo Laibson-Brown Charlotte Lampe Barbara Larson Stephanie Layer Tom Layer Joanne Leach Mary Ann Leo Claudette Leonard James Leonard Kenneth Lewis Sandy Lewis Lisa Liddell Rosella Limon Vi Lincowski Greg Lindholm Marianne Liptak Jules Loipersbeck Darlene Loipersbeck Claudia Lonetti Shari Lowe-Adams Paul Lowery, Jr. Suzanne Madison Valerie Mahowald Jeri Mahre Edward Malecki Clarence Manke Luke Mantalica John Manthey Samantha Martin Thomas Maskrey Arianne Maxwell Shance McCain John McCann Larry McCarthy Ryan McCarthy Judy McCauley Joan McDonough Kayleen Meyer Barb Miller Michael Mireau Patricia Mohwinkel Dorothy Molstad Marlene Moreno Doris Moritz Maureen Morse Packet Page Number 5 of 131 E2 July 11, 2016 5 City Council Meeting Minutes Betty Motz Gilbert Motz Mike Muenchow John Myers Clare Nelson Frankie Nesbitt Mary Newcom Miranda Nichols Helen Nissen Ann Norberg Debbie Norring Cynthia OBrien D. William (Bill) O'Brien Bruce Olsen Anita Olson Norman Olson Kathy Overby Mary Overson Shantal Pai Dian Parent John Parnell Susan Parnell Bernard Pedersen Marilyn Peper Devrie Perzichilli Joan Peterson Kathleen Peterson Linda Petrie Carolyn Plank Rae Plaster Orlin Plath Joseph Plumbo Roger Posch Kenya Pratt Dan Prokosch Pamela Prokosch Shelly Putz Steve Putz Claudia Reeve Andrew Reichow Roy Reichow JoAnne Reinke Rita Renslow Rita Roadfeldt Vincent Rodriguez Tom Ross Teresa Rossbach Beryl Rourke Bob Rozmarynowski Shirley Rubbert Elaine Rudeen Crystal Rygg Chris Sagert Karla Sand Janet Sandberg Warren Sands Laurie Saniti Kathleen Sauer Sharon Sawyer Thomas Scharnott Cynthia Schluender William Schmidt Mary Ann Schneider Julie Schommer Betty Schramel Jim Schramel Raymond Schuman Sarah Seelen James Seitz Deborah Seyfer Maryjean Sheppard Bernice Simons Mary Singer Delaney Skaar Steven Skaar Susan Skaar Chris Sloan Bobbi Smith Duane Smith Margaret Smith Betty Soete Sokunthea Soeun Leora Somers Kathy Sorenson Annette Sova-Peterson Bob Spangler Edna Spangler Florence Sprague Mary Ann St. Marie Tim Stafki Judith Steenberg Richard Steenberg Karen Stenson Mary Storm Mary Strandness Chris Swanson Kim Swift William Symoniak Joseph Tarnowski Lori Taylor Carol Thomalla Jeff Thomas Lynn Tietel Michael Tourville Dale Trippler Jo Trippler Micki Tschida Holly Urbanski Carolyn Urbanski Mary Vanek Carolyn Veeser-Egbide Joanne Wagner Gayle Wasmundt Vicki Weinberg Mary Wendt Angela Wettschreck Greg White JoRonda Wilks Mary Jo Wolfe-Haider Beth Wolszon Susan Wood indy Yorkovich Scott Zager Kim Zaiman Judy Zielinski Leroy Zipko Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of Resolution to Maintain Statutory Tort Liability Limits Councilmember Abrams moved to approve the resolution affirming that the City does not waive the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. Resolution 16-07-1359 RESOLUTION TO MAINTAIN THE STATUTORY TORT LIMITS FOR LIABILITY INSURANCE PROPOSED Packet Page Number 6 of 131 E2 July 11, 2016 6 City Council Meeting Minutes WHEREAS, the League of Minnesota Cities Insurance Trust has asked the City to make an election with regards to waiving or not waiving its tort liability established by Minnesota Statutes 466.04; and WHEREAS, the choices available are; to not waive the statutory limit, to waive the limit but to keep insurance coverage at the statutory limit, and to waive the limit and to add insurance to a new level; NOW, THEREFORE, BE IT RESOLVED, that the Maplewood City Council does hereby elect to not waive the statutory tort liability limit established by Minnesota Statutes 466.04. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Approval of Final Cost for Parking Lot Paving at East Metro Public Safety Training Center, City Project 09-09 Councilmember Abrams moved to approve the final cost of $66,400.00 with T.A. Schifsky and Sons, Inc. for the parking lot paving at the recently completed East Metro Public Safety Training Center, City Project 09-09. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Approval of Letter Supporting Ramsey County Parks and Recreation’s Funding Application to Extend the Bruce Vento Regional Trail Councilmember Abrams moved to approve the letter supporting Ramsey County Parks and Recreation’s plan to extend the Bruce Vento Regional Trail and authorize the City Engineer to sign the letter of support. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Approval of Resolution for Police Department to Accept Six Alco-Sensor Preliminary Breath Test Devices and One Dry Gas Regulator Awarded from the Minnesota Department of Public Safety - Office of Traffic Safety Councilmember Abrams moved to approve the Resolution for Police Department to Accept Six Alco-Sensor Preliminary Breath Test Devices and One Dry Gas Regulator Awarded from the Minnesota Department of Public Safety - Office of Traffic Safety. Resolution 16-07-1360 RESOLUTION AUTHORIZING GIFT TO CITY Packet Page Number 7 of 131 E2 July 11, 2016 7 City Council Meeting Minutes WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor’s terms if so-prescribed, and; WHEREAS, the Office of Traffic Safety wishes to grant the City of Maplewood the following: six Alco-Sensor IV preliminary breath test devices and one dry gas regulator, and; WHEREAS, the Office of Traffic Safety has instructed that the City will be required to use the aforementioned for: patrol and traffic purposes, and; WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a super majority of its governing body’s membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consideration of a Resolution Ordering Preparation of Feasibility Study, Pond/Dorland Area Street Improvements, City Project 16-12 City Engineer/Deputy Public Works Director gave the staff presentation and answered questions of the council. Councilmember Abrams moved to approve the Resolution Ordering the Preparation of a Feasibility Study for City Project 16-12, Pond/Dorland Area Street Improvements. Resolution 16-07-1361 Ordering Preparation of a Feasibility Study WHEREAS, it is proposed to make improvements to the Pond/Dorland Area, which is depicted on the attached project location map, is hereby called Pond/Dorland Area Street Improvements, City Project 16-12 and to assess the benefited property for Packet Page Number 8 of 131 E2 July 11, 2016 8 City Council Meeting Minutes all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $80,000 are appropriated to prepare this feasibility report. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Consideration of a Resolution Ordering Preparation of Feasibility Study, Hillwood/Crestview Area Pavement Rehabilitation, City Project 16-13 City Engineer/Deputy Public Works Director gave the staff presentation and answered questions of the council. Councilmember Abrams moved to approve the Resolution Ordering the Preparation of a Feasibility Study for City Project 16-13, Hillwood/Crestview Area Pavement Rehabilitation. Resolution 16-07-1362 Ordering Preparation of a Feasibility Study WHEREAS, it is proposed to make improvements to the Hillwood/Crestview Area, which is depicted on the attached project location map, is hereby called Hillwood/Crestview Area Pavement Rehabilitation, City Project 16-13 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare this feasibility report. Packet Page Number 9 of 131 E2 July 11, 2016 9 City Council Meeting Minutes Seconded by Councilmember Smith Ayes – All The motion passed. 3. Review of Liquor License Conditions for Stargate Nightclub, 1700 Rice St N This item was pulled from the agenda. 4. Consider Approval of the Establishment of a Workgroup to Review & Make Recommendations for Changes to the Police Department’s "Use of Force" Policies and Training Protocols Director of Public Safety/Police Chief Schnell gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the resolution and authorization to enter into agreements for outside facilitation of the Workgroup in accordance with established purchasing authority (limits) of the City; and the establishment of a workgroup to review and make recommendations for changes to Police Department "Use of Force" policies and training protocols; and Councilmember Smith be assigned as the council liaison to the workgroup and Councilmember Juenemann as the alternate. Resolution 16-07-1363 Resolution for the Establishment of a Workgroup to Review & Make Recommendations for Changes to Police Department “Use of Force” Policies and Training Protocols Whereas, the protests resulting from recent high-profile shootings of African American men in Baton Rouge, Louisiana, and Falcon Heights, Minnesota highlight the distrust that exists across racial and ethnic lines, and; Whereas, the senseless murders of five Dallas, Texas police officer assigned to keep safe and protect peaceful Black Lives Matter protesters in the City’s downtown area demonstrate the very real dangers faced by officers because they are officers, and; Whereas, suburban communities, such as Maplewood, must recognize the need to critically balance the enforcement of law with recognition that as agents of government police must, in certain circumstances, be authorized to utilize reasonable levels of force to secure public safety, as well as, the officer’s own safety, and; Whereas, despite a Constitution that considers all people equal, profound disparities exist for African Americans and other people of color across the United States, including, Minnesota, and; Whereas, these unacceptable racial disparities are represented in nearly every standard social measure, including, healthcare, education, housing, and criminal justice, and; Packet Page Number 10 of 131 E2 July 11, 2016 10 City Council Meeting Minutes Whereas, the City of Maplewood has identified racial equity a strategic priority with the standard expectation being fair and equitable service delivery to all people who live, work, or visit Maplewood, and; Whereas, it is recognized that of all the services provided by the City, police services by their very nature, have the greatest potential to result in controversy and grow distrust, and; Whereas, the City of Maplewood values and honors the critical role of our police officers in enhancing the safety and quality of life for the community, and; Whereas, it is widely recognized that communities receive the kind of policing they demand and as the policymakers representing the whole of Maplewood, we endeavor to provide the most effective, fair, and transparent police services possible. NOW, THEREFORE, BE IT RESOLVED, that to foster effective, fair, and transparent police servicers, the City of Maplewood shall establish a Workgroup made up of a diverse cadre of eight to fourteen Maplewood residents to engage is a systematic review of the police departments ‘use of force’ polices and training protocols, and further directs that: The City Manager solicit letters of interest from Maplewood residents willing and able to serve as a member of the Workgroup, as soon as practicable; Following a reasonable application period, the City Manager shall present the Council copies of the letters of interest from all qualified applicants for review and final selection; From the final Workgroup membership, the Mayor will select one member to serve as co-chair, along with the Police Chief; That the City Council select a Councilmember to serve as the Council Liaison to the Workgroup; The Police Chief shall make available members of the department considered “use of force” subject matter experts or other resources, as may be needed; The Workgroup co-chairs will establish meeting agendas in cooperation with the Workgroup membership to provide substantive background information, a review of current practice, and the department’s current “use of force” and related training protocols; The City Manager, or her designee, shall, in accordance with the City’s established purchasing authority, engage the services of an outside facilitator(s) familiar with police practices and/or criminal justice to guide the review and discussion; Upon completion its work, the Workgroup shall make recommendations to the Police Chief for policy additions, policy deletions, or changes to existing policies. Packet Page Number 11 of 131 E2 July 11, 2016 11 City Council Meeting Minutes The Workgroup will also prioritize recommended training or other changes to the department’s elective training curriculum; Within 30 days of receipt of the Workgroup’s recommendations, the Police Chief shall provide a written report to the City Manager and Workgroup members detailing the integration of the Workgroup’s recommendations into police department policy; Should certain recommendations or elements of recommendations not be adopted, the Police Chief shall provide a written rationale for the decision. When practical, the City Manager will present the report to the City Council. Seconded by Councilmember Abrams Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. 1. Bob Zick, North St. Paul Resident M. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:48 p.m. Packet Page Number 12 of 131 E3 July 18, 2016 1 Special City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL SPECIAL CITY COUNCIL MEETING 5:00 P.M. Monday, July 18, 2016 City Hall, Council Chambers A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:00 p.m. by Acting Mayor Xiong. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Arrived at 5:23 p.m. Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Absent Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. UNFINISHED BUSINESS None F. NEW BUSINESS 1. Consideration Selection of Business Engagement Program City Manager Coleman introduced the staff report and answered questions of the council. Building Official Carver provided background information on the Business Engagement Program. Environment & Economic Development Director Konewko gave the presentation plans for a Business Engagement Program and answered questions of the council. G. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:00 p.m. Packet Page Number 13 of 131 F1a MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: July 20, 2016 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. August 8th a. Workshop: Commissioner Interviews; 2017 Budget Overview; Begin Budget Presentations 2. August 22nd a. Workshop: County Attorney John Choi; Budget Presentations, continued 3. September 12th a. Workshop: Finish Budget Presentations, if necessary b. Council Meeting: Set Preliminary Tax Levy Budget Impact None Recommendation No action required. Attachments None. Packet Page Number 14 of 131 TO:Melinda Coleman, City Manager FROM:Ellen Paulseth, Finance Director DATE: SUBJECT:Approval of Claims 337,345.26$ Checks #97570 thru #97602 dated 06/24/16 thru 07/05/16 259,075.18$ Disbursements via debits to checking account dated 06/27/16 thru 07/01/16 -$ No checks this period. 499,788.67$ Disbursements via debits to checking account dated 07/05/16 thru 07/08/16 280,936.17$ Checks #97604 thru # 97669 dated 07/19/16 231,719.91$ Disbursements via debits to checking account dated 07/11/16 thru 07/15/16 1,608,865.19$ Total Accounts Payable 550,718.84$ Payroll Checks and Direct Deposits dated 07/01/16 1,331.53$ Payroll Deduction check # 99102247 thru # 99102249 dated 07/01/16 553,081.26$ Payroll Checks and Direct Deposits dated 07/15/16 1,789.03$ Payroll Deduction check # 99102261 thru #99102264 dated 07/15/16 1,106,920.66$ Total Payroll 2,715,785.85$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM July 20, 2016 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Packet Page Number 15 of 131 Check Description Amount 97570 02464 FUNDS FOR CITY HALL ATM 10,000.00 97571 05656 ONE CARVING SHOW - JULY 4TH EVENT 500.00 97572 05014 FINAL PMT - SOUND,LIGHTING,STAGE 1,300.00 97573 00213 DOOR REPAIR - COUNCIL CHAMBERS 1,395.00 97574 02149 MARKETING & ADVERTISING - JUNE 4,000.00 97575 05353 CONTRACT GASOLINE - JUNE 9,484.65 05353 CONTRACT DIESEL - JUNE 5,579.69 97576 05311 SOFTBALL UMPIRES 6/20 - 6/26 742.00 97577 01202 MAPLEWOOD LIVING,SEASONS-JUNE 9,282.60 97578 01337 PLANTS FOR CITY HALL CAMPUS 315.00 97579 01574 VARIOUS BITUMINOUS MATERIALS~2,068.06 01574 VARIOUS BITUMINOUS MATERIALS~889.93 01574 VARIOUS BITUMINOUS MATERIALS~360.94 01574 RIVER ROCK FOR STORM SEWER REPAIR 254.59 97580 01750 MDSE FOR RESALE 146.82 97581 01190 ELECTRIC & GAS UTILITY 19,277.21 01190 ELECTRIC UTILITY 14,404.05 01190 ELECTRIC & GAS UTILITY 7,817.23 01190 ELECTRIC & GAS UTILITY 1,396.17 01190 ELECTRIC UTILITY 738.86 01190 ELECTRIC UTILITY 99.45 01190 GAS UTILITY 51.75 01190 ELECTRIC UTILITY 49.71 01190 ELECTRIC UTILITY 30.05 01190 ELECTRIC UTILITY 15.64 01190 ELECTRIC UTILITY 15.27 97582 04127 NAME TAGS 60.14 97583 05026 2016 - TENNIS INSTRUCTION 808.50 97584 04848 MONTHLY PREMIUM - JULY 269.81 97585 05160 GUITAR INSTRUCTION - JUNE 2016 92.00 97586 05369 ULTRA CLEAN SRVS - CITY HALL/PARKS 555.96 05369 CLEANING SUPPLIES-CITY HALL/PARKS 143.37 97587 05507 MDSE FOR RESALE 334.56 97588 05025 CHARITABLE GAMBLING 1,680.00 97589 05577 PLANTS FOR CITY HALL CAMPUS 709.00 97590 05657 GARNISHMENT ORDER 307.57 97591 04982 ACTUARIAL VALUATION - 2015 AUDIT 3,300.00 97592 05533 REPAIRS TO LADDER #325 750.18 05533 REPAIRS TO ENGINE #323 292.84 97593 03818 MONTHLY PREMIUM - JULY 173,973.70 97594 05659 THEATER LIGHTING UPGRADE 53,563.00 97595 01126 MONTHLY PREMIUM - JULY 528.00 97596 00001 REFUND J ZIELINSKI - HP BENEFITS 288.60 97597 05658 GARNISHMENT ORDER 158.40 97598 01418 DAY CAMP SUPPLIES 256.48 01418 VENDING MACHINE SUPPLIES 209.39 01418 MDSE FOR RESALE 199.05 01418 MDSE FOR RESALE 119.94 01418 MDSE FOR RESALE 42.02 01418 CHAIR FOR DAY CAMP DESK 27.74 01418 FOOD FOR ART PLACE SITE VISIT 19.98 97599 00198 WATER UTILITY 4,510.36 97600 05655 VCT TILE REMOVAL & REFINISH PD CELL 2,937.00 97601 01669 TOW M-333 125.00 97602 01730 SOLID STATE OVERLOAD RELAY 868.00 337,345.2633Checks in this report. 07/05/2016 SAM'S CLUB DIRECT 07/05/2016 ST PAUL REGIONAL WATER SRVS 07/05/2016 TRULY GERMAN LLC 07/05/2016 TWIN CITIES TRANSPORT & 07/05/2016 W W GOETSCH ASSOCIATES, INC. MANSFIELD OIL CO 07/05/2016 MANSFIELD OIL CO 07/05/2016 SAM'S CLUB DIRECT 07/05/2016 SAM'S CLUB DIRECT 07/05/2016 07/05/2016 WILLIE MCCRAY 07/05/2016 NYSTROM PUBLISHING CO INC 07/05/2016 RAMSEY COUNTY-PROP REC & REV 07/05/2016 T A SCHIFSKY & SONS, INC 07/05/2016 T A SCHIFSKY & SONS, INC SAM'S CLUB DIRECT 07/05/2016 HILDI, INC. 07/05/2016 KIRVIDA FIRE 07/05/2016 07/05/2016 SAM'S CLUB DIRECT ONE TIME VENDOR 07/05/2016 RODENBURG LAW FIRM 07/05/2016 SAM'S CLUB DIRECT 07/05/2016 SAM'S CLUB DIRECT KIRVIDA FIRE 07/05/2016 MEDICA 07/05/2016 MONKEY WRENCH PRODUCTIONS LLC 07/05/2016 NCPERS MINNESOTA 07/05/2016 07/05/2016 CINTAS CORPORATION #470 07/05/2016 COCA-COLA REFRESHMENTS 07/05/2016 DIST 622 EDUCATION FOUNDATION 07/05/2016 GERTENS 07/05/2016 GREAT LAKES HIGHER EDUCATION 07/05/2016 A E SIGN SYSTEMS, INC. 07/05/2016 ADVANTAGE SPORTS LLC 07/05/2016 AVESIS 07/05/2016 JOSE D CARBAJAL 07/05/2016 CINTAS CORPORATION #470 07/05/2016 XCEL ENERGY 07/05/2016 XCEL ENERGY 07/05/2016 XCEL ENERGY 07/05/2016 XCEL ENERGY 07/05/2016 XCEL ENERGY 07/05/2016 XCEL ENERGY 07/05/2016 XCEL ENERGY 07/05/2016 XCEL ENERGY 07/05/2016 XCEL ENERGY 07/05/2016 XCEL ENERGY 07/05/2016 T A SCHIFSKY & SONS, INC 07/05/2016 T A SCHIFSKY & SONS, INC 07/05/2016 THE WATSON CO INC 07/05/2016 XCEL ENERGY Check Register City of Maplewood 06/30/2016 Date Vendor 06/24/2016 US BANK 06/29/2016 CURTIS INGVOLDSTAD SOLE PROP 06/29/2016 ICABOD PRODUCTIONS LLC 07/05/2016 BREDEMUS HARDWARE CO INC 07/05/2016 HEIDI CAREY 07/05/2016 G1, Attachments Packet Page Number 16 of 131 Settlement Date Payee Description Amount 6/27/2016 MN State Treasurer Drivers License/Deputy Registrar 34,359.42 6/27/2016 MN Dept of Revenue Fuel Tax 283.86 6/28/2016 MN State Treasurer Drivers License/Deputy Registrar 44,192.59 6/29/2016 MN State Treasurer Drivers License/Deputy Registrar 36,467.77 6/29/2016 Delta Dental Dental Premium 2,318.29 6/30/2016 MN State Treasurer Drivers License/Deputy Registrar 25,137.90 7/1/2016 MN State Treasurer Drivers License/Deputy Registrar 108,338.92 7/1/2016 MN Dept of Natural Resources DNR electronic licenses 1,373.00 7/1/2016 Optum Health DCRP & Flex plan payments 3,098.43 7/1/2016 ICMA (Vantagepointe)Deferred Compensation 3,505.00 259,075.18 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 17 of 131 Settlement Date Payee Description Amount 7/5/2016 MN State Treasurer Drivers License/Deputy Registrar 30,556.24 7/5/2016 US Bank VISA One Card*Purchasing card items 56,714.35 7/5/2016 U.S. Treasurer Federal Payroll Tax 107,427.78 7/5/2016 P.E.R.A.P.E.R.A.102,955.11 7/5/2016 Empower - State Plan Deferred Compensation 32,150.00 7/5/2016 MidAmerica HRA Flex plan 13,829.26 7/5/2016 Labor Unions Union Dues 2,248.88 7/5/2016 MN State Treasurer State Payroll Tax 21,396.30 7/6/2016 MN State Treasurer Drivers License/Deputy Registrar 47,771.41 7/7/2016 MN State Treasurer Drivers License/Deputy Registrar 38,138.49 7/7/2016 Pitney Bowes Postage 2,985.00 7/7/2016 Delta Dental Dental Premium 2,132.72 7/8/2016 MN State Treasurer Drivers License/Deputy Registrar 40,100.72 7/8/2016 Optum Health DCRP & Flex plan payments 1,382.41 499,788.67 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 18 of 131 Transaction Date Posting Date Merchant Name Transaction Amount Name 06/11/2016 06/13/2016 MENARDS MAPLEWOOD MN $14.52 PAUL BARTZ 06/20/2016 06/22/2016 MENARDS MAPLEWOOD MN $3.19 PAUL BARTZ 06/21/2016 06/23/2016 PAPER PLUS $746.82 REGAN BEGGS 06/21/2016 06/23/2016 PAPER PLUS $22.00 REGAN BEGGS 06/21/2016 06/23/2016 PAPER PLUS $483.21 REGAN BEGGS 06/21/2016 06/23/2016 PAPER PLUS $372.75 REGAN BEGGS 06/22/2016 06/24/2016 PAKOR, INC.$446.74 REGAN BEGGS 06/24/2016 06/24/2016 PITNEY BOWES PI $70.54 REGAN BEGGS 06/12/2016 06/13/2016 AUDIBLE $16.02 CHAD BERGO 06/16/2016 06/17/2016 FS *ADOBE $15.00 CHAD BERGO 06/22/2016 06/23/2016 GETTY IMAGES $99.00 CHAD BERGO 06/11/2016 06/13/2016 TRIJICON, INC.$1,326.50 BRIAN BIERDEMAN 06/20/2016 06/21/2016 STILLWATER VETERINARY $123.00 BRIAN BIERDEMAN 06/18/2016 06/20/2016 PETSMART INC 461 ($38.55)OAKLEY BIESANZ 06/13/2016 06/14/2016 DICK'S CLOTHING&SPORTING $19.25 NEIL BRENEMAN 06/15/2016 06/16/2016 COACHDECK LLC $79.80 NEIL BRENEMAN 06/16/2016 06/20/2016 ORIENTAL TRADING CO $21.15 NEIL BRENEMAN 06/23/2016 06/24/2016 WILD MOUNTAIN $299.75 NEIL BRENEMAN 06/09/2016 06/13/2016 DIAMOND VOGEL PAINT #807 $910.50 TROY BRINK 06/09/2016 06/13/2016 MENARDS OAKDALE MN $100.06 TROY BRINK 06/14/2016 06/16/2016 CJ SPRAY $463.70 TROY BRINK 06/22/2016 06/24/2016 DIAMOND VOGEL PAINT #807 $891.38 TROY BRINK 06/22/2016 06/24/2016 NAPA STORE 3279016 $71.88 TROY BRINK 06/09/2016 06/13/2016 COMMERCIAL FURNITURE SERV $324.05 SCOTT CHRISTENSON 06/09/2016 06/13/2016 THE HOME DEPOT 2801 $15.88 SCOTT CHRISTENSON 06/10/2016 06/13/2016 THE HOME DEPOT 2801 $11.98 SCOTT CHRISTENSON 06/13/2016 06/14/2016 HENRIKSEN ACE HDWE $17.09 SCOTT CHRISTENSON 06/13/2016 06/15/2016 THE HOME DEPOT 2801 $5.27 SCOTT CHRISTENSON 06/13/2016 06/15/2016 THE HOME DEPOT 2801 $75.18 SCOTT CHRISTENSON 06/14/2016 06/16/2016 THE HOME DEPOT 2801 $17.83 SCOTT CHRISTENSON 06/16/2016 06/17/2016 STATE SUPPLY $338.22 SCOTT CHRISTENSON 06/16/2016 06/20/2016 THE HOME DEPOT 2801 $10.98 SCOTT CHRISTENSON 06/17/2016 06/20/2016 HENRIKSEN ACE HDWE $5.28 SCOTT CHRISTENSON 06/22/2016 06/24/2016 THE HOME DEPOT 2801 $63.19 SCOTT CHRISTENSON 06/19/2016 06/20/2016 AMAZON.COM $141.36 KERRY CROTTY 06/21/2016 06/23/2016 UNIFORMS UNLIMITED INC.$143.99 KERRY CROTTY 06/11/2016 06/13/2016 KNOWLAN'S MARKET #2 $9.99 CHARLES DEAVER 06/10/2016 06/13/2016 HENRIKSEN ACE HDWE $10.44 TOM DOUGLASS 06/10/2016 06/13/2016 THE HOME DEPOT 2801 $24.68 TOM DOUGLASS 06/14/2016 06/15/2016 IN *COMMERCIAL POOL AND S $86.15 TOM DOUGLASS 06/15/2016 06/16/2016 WW GRAINGER $8.82 TOM DOUGLASS 06/16/2016 06/17/2016 HENRIKSEN ACE HDWE $27.99 TOM DOUGLASS 06/20/2016 06/21/2016 BAY WEST INC $942.35 TOM DOUGLASS 06/21/2016 06/22/2016 PGH WATER COOLER $59.15 TOM DOUGLASS 06/23/2016 06/23/2016 SUNPLAY POOLS AND SPAS $38.78 TOM DOUGLASS 06/21/2016 06/23/2016 ADVANCE SHORING COMPANY $208.00 DOUG EDGE 06/21/2016 06/23/2016 MENARDS MAPLEWOOD MN $129.90 DOUG EDGE 06/22/2016 06/23/2016 OAKDALE RENTAL CENTER $214.00 DOUG EDGE 06/20/2016 06/20/2016 COMCAST CABLE COMM $83.88 CHRISTINE EVANS 06/23/2016 06/24/2016 COMCAST CABLE COMM $328.70 CHRISTINE EVANS 06/17/2016 06/20/2016 BOUND TREE MEDICAL LLC $1,073.37 PAUL E EVERSON 06/21/2016 06/23/2016 BOUND TREE MEDICAL LLC $7.39 PAUL E EVERSON 06/15/2016 06/16/2016 LANDMARK RAMP $8.00 SHANN FINWALL 06/16/2016 06/17/2016 FASTSIGNS OF MAPLEWOOD $203.55 SHANN FINWALL 06/10/2016 06/13/2016 AT&T*BILL PAYMENT $37.26 MYCHAL FOWLDS 06/15/2016 06/15/2016 COMCAST CABLE COMM $4.49 MYCHAL FOWLDS 06/18/2016 06/20/2016 IDU*INSIGHT PUBLIC SEC $601.05 MYCHAL FOWLDS 06/21/2016 06/21/2016 COMCAST CABLE COMM $68.95 MYCHAL FOWLDS 06/21/2016 06/22/2016 IDU*INSIGHT PUBLIC SEC $117.01 MYCHAL FOWLDS 06/21/2016 06/22/2016 IDU*INSIGHT PUBLIC SEC $123.39 MYCHAL FOWLDS G1, Attachments Packet Page Number 19 of 131 06/23/2016 06/24/2016 LOFFLER COMPANIES, INC.$148.00 MYCHAL FOWLDS 06/23/2016 06/24/2016 AT SCENE LLC $1,000.00 MYCHAL FOWLDS 06/13/2016 06/15/2016 SHI INTERNATIONAL CORP $576.00 NICK FRANZEN 06/14/2016 06/15/2016 BESTBUYCOM783974011799 $64.25 NICK FRANZEN 06/16/2016 06/17/2016 IDU*INSIGHT PUBLIC SEC $145.25 NICK FRANZEN 06/16/2016 06/17/2016 IDU*INSIGHT PUBLIC SEC $134.49 NICK FRANZEN 06/16/2016 06/17/2016 IDU*INSIGHT PUBLIC SEC $57.83 NICK FRANZEN 06/16/2016 06/17/2016 IDU*INSIGHT PUBLIC SEC $3,333.25 NICK FRANZEN 06/17/2016 06/20/2016 BATTERIES PLUS #31 $51.40 NICK FRANZEN 06/17/2016 06/20/2016 IDU*INSIGHT PUBLIC SEC $79.90 NICK FRANZEN 06/18/2016 06/20/2016 IDU*INSIGHT PUBLIC SEC $79.40 NICK FRANZEN 06/18/2016 06/20/2016 HP DIRECT-PUBLICSECTOR $334.62 NICK FRANZEN 06/22/2016 06/23/2016 IDU*INSIGHT PUBLIC SEC $344.14 NICK FRANZEN 06/23/2016 06/24/2016 IDU*INSIGHT PUBLIC SEC $437.82 NICK FRANZEN 06/17/2016 06/20/2016 GROUPON INC $25.68 CAROLE GERNES 06/22/2016 06/23/2016 AMAZON MKTPLACE PMTS $57.97 CAROLE GERNES 06/10/2016 06/13/2016 ASPEN MILLS INC.$333.50 CLARENCE GERVAIS 06/14/2016 06/15/2016 NFPA NATL FIRE PROTECT $175.00 CLARENCE GERVAIS 06/14/2016 06/15/2016 GRANDMAS BAKERY INC $48.48 CHRISTINE GIBSON 06/15/2016 06/17/2016 GRAND CLEANERS $44.34 CHRISTINE GIBSON 06/16/2016 06/20/2016 HOBBY-LOBBY #563 ($12.49)CHRISTINE GIBSON 06/21/2016 06/22/2016 GRANDMAS BAKERY INC $77.20 CHRISTINE GIBSON 06/16/2016 06/17/2016 FEDEXOFFICE 00006171 $168.50 KAREN HAAG 06/17/2016 06/17/2016 NETBRANDS MEDIA CORP.$661.20 KAREN HAAG 06/18/2016 06/20/2016 NETBRANDS MEDIA CORP.$493.68 KAREN HAAG 06/13/2016 06/14/2016 DAVIS LOCK & SAFE $416.88 MARK HAAG 06/22/2016 06/24/2016 MENARDS MAPLEWOOD MN $51.21 MARK HAAG 06/22/2016 06/24/2016 MENARDS MAPLEWOOD MN $10.59 MARK HAAG 06/09/2016 06/14/2016 HEJNY RENTAL INC ($135.12)MILES HAMRE 06/16/2016 06/17/2016 SITE ONE LANDSCAPES530 $263.97 MILES HAMRE 06/22/2016 06/23/2016 HENRIKSEN ACE HDWE $19.26 MILES HAMRE 06/20/2016 06/21/2016 THE UPS STORE 2171 $11.27 TIMOTHY HOFMEISTER 06/20/2016 06/21/2016 A-1 LAUNDRY $98.56 TIMOTHY HOFMEISTER 06/23/2016 06/24/2016 KNOWLAN'S MARKET #2 $38.68 ANN HUTCHINSON 06/22/2016 06/23/2016 STATE SUPPLY $105.04 DAVID JAHN 06/23/2016 06/24/2016 DALCO ENTERPRISES $779.15 DAVID JAHN 03/03/2016 06/21/2016 PIONEER PRESS SUBSCRIPTI ($312.00)LOIS KNUTSON 06/13/2016 06/14/2016 PANERA BREAD #601305 $108.31 LOIS KNUTSON 06/17/2016 06/20/2016 OFFICE DEPOT #1090 $56.32 LOIS KNUTSON 06/13/2016 06/14/2016 STREICHER'S MO $144.51 NICHOLAS KREKELER 06/10/2016 06/13/2016 HENRIKSEN ACE HDWE $9.95 JESSICA LANDEROS CRUZ 06/16/2016 06/17/2016 TARGET 00011858 $16.04 JESSICA LANDEROS CRUZ 06/13/2016 06/14/2016 APPLIANCESMART #232 $1,199.93 STEVE LUKIN 06/13/2016 06/15/2016 MENARDS OAKDALE MN $16.91 STEVE LUKIN 06/14/2016 06/15/2016 FEDEXOFFICE 00006171 $104.61 STEVE LUKIN 06/14/2016 06/15/2016 IN *EMERGENCY RESPONSE SO $2,500.00 STEVE LUKIN 06/20/2016 06/21/2016 REPUBLIC SERVICES TRASH $160.18 STEVE LUKIN 06/22/2016 06/24/2016 UNITED TRAILER LEASING $85.00 STEVE LUKIN 06/09/2016 06/13/2016 GRUBERS POWER EQUIPMENT $379.95 BRENT MEISSNER 06/22/2016 06/24/2016 EVEREST EMERGENCY VEHICLE $107.28 MICHAEL MONDOR 06/09/2016 06/13/2016 THE HOME DEPOT 2801 $56.03 JOHN NAUGHTON 06/13/2016 06/14/2016 FRATTALLONES WOODBURY AC $3.64 JOHN NAUGHTON 06/13/2016 06/14/2016 HENRIKSEN ACE HDWE $38.76 JOHN NAUGHTON 06/14/2016 06/15/2016 HARBOR FREIGHT TOOLS 612 $130.10 JOHN NAUGHTON 06/22/2016 06/23/2016 SITE ONE LANDSCAPES530 $161.85 JOHN NAUGHTON 06/21/2016 06/22/2016 HENRIKSEN ACE HDWE $14.44 RICHARD NORDQUIST 06/12/2016 06/14/2016 AMERICAN AIR0010282064806 $25.00 MICHAEL NYE 06/13/2016 06/15/2016 LA FONDA DEL SOL INC $52.00 MICHAEL NYE 06/15/2016 06/17/2016 SHELL OIL 57446024903 $15.25 MICHAEL NYE 06/15/2016 06/17/2016 AMERICAN AIR0010282342070 $25.00 MICHAEL NYE 06/15/2016 06/17/2016 PHXFOURPEAKSBREWERY N1 $34.00 MICHAEL NYE G1, Attachments Packet Page Number 20 of 131 06/16/2016 06/17/2016 MSP AIRPORT PARKING $88.00 MICHAEL NYE 06/22/2016 06/24/2016 MOGREN LANDSCAPING $100.00 ERICK OSWALD 06/13/2016 06/15/2016 GOVERNMENT FINANCE $505.00 ELLEN PAULSETH 06/10/2016 06/13/2016 BAUER BUILT TIRE 18 $660.00 STEVEN PRIEM 06/10/2016 06/13/2016 BAUER BUILT TIRE 18 $458.68 STEVEN PRIEM 06/13/2016 06/14/2016 BEARING DIST*($20.10)STEVEN PRIEM 06/13/2016 06/14/2016 AUTO PLUS-LITTLE CANADA $296.65 STEVEN PRIEM 06/15/2016 06/16/2016 FACTORY MOTOR PARTS #19 $132.46 STEVEN PRIEM 06/15/2016 06/16/2016 FACTORY MOTOR PARTS #19 $7.57 STEVEN PRIEM 06/15/2016 06/16/2016 AN FORD WHITE BEAR LAK $131.82 STEVEN PRIEM 06/15/2016 06/17/2016 METRO PRODUCTS INC $41.25 STEVEN PRIEM 06/15/2016 06/17/2016 LARSONS AUTOMOTIVE OF MAP $178.51 STEVEN PRIEM 06/15/2016 06/17/2016 LARSONS AUTOMOTIVE OF MAP $178.51 STEVEN PRIEM 06/16/2016 06/17/2016 GERLACH SERVICES, INC.$190.98 STEVEN PRIEM 06/17/2016 06/20/2016 AUTO PLUS-LITTLE CANADA $100.03 STEVEN PRIEM 06/20/2016 06/21/2016 AN FORD WHITE BEAR LAK $259.12 STEVEN PRIEM 06/22/2016 06/23/2016 FACTORY MOTOR PARTS #19 $7.83 STEVEN PRIEM 06/22/2016 06/23/2016 AUTO PLUS-LITTLE CANADA $79.89 STEVEN PRIEM 06/22/2016 06/24/2016 DAVIS EQUIPMENT $465.26 STEVEN PRIEM 06/23/2016 06/24/2016 NATIONAL PARTS CORP $561.82 STEVEN PRIEM 06/23/2016 06/24/2016 AUTO PLUS-LITTLE CANADA $56.95 STEVEN PRIEM 06/23/2016 06/24/2016 AN FORD WHITE BEAR LAK $75.00 STEVEN PRIEM 06/15/2016 06/17/2016 WALLY S UPHOLS80110026 $415.00 KELLY PRINS 06/15/2016 06/17/2016 THE HOME DEPOT 2801 $29.06 KELLY PRINS 06/16/2016 06/17/2016 HIRSH INDUSTRIES INC $10.00 KELLY PRINS 06/14/2016 06/16/2016 MINNESOTA OCCUPATIONAL HE $717.20 TERRIE RAMEAUX 06/14/2016 06/17/2016 HEALTHSOURCE SOLUTIONS $127.76 TERRIE RAMEAUX 06/10/2016 06/13/2016 HILLYARD INC MINNEAPOLIS $959.80 MICHAEL REILLY 06/21/2016 06/22/2016 DALCO ENTERPRISES $593.73 MICHAEL REILLY 06/22/2016 06/23/2016 HILLYARD INC MINNEAPOLIS $870.82 MICHAEL REILLY 06/13/2016 06/15/2016 OFFICEMAX/OFFICE DEPOT616 $299.96 MICHAEL RENNER 06/11/2016 06/13/2016 BEACHBODY LLC $24.95 LORI RESENDIZ 06/13/2016 06/14/2016 G&K SERVICES AR $100.00 LORI RESENDIZ 06/13/2016 06/14/2016 AMAZON MKTPLACE PMTS $6.84 AUDRA ROBBINS 06/14/2016 06/15/2016 AMAZON.COM AMZN.COM/BILL $80.20 AUDRA ROBBINS 06/15/2016 06/17/2016 PUMP IT UP HAM LAKE $438.25 AUDRA ROBBINS 06/22/2016 06/23/2016 CUB FOODS #1599 $13.05 AUDRA ROBBINS 06/23/2016 06/24/2016 TARGET 00011858 $70.36 AUDRA ROBBINS 06/23/2016 06/24/2016 MN RECREATION AND PARK A $221.00 AUDRA ROBBINS 06/09/2016 06/13/2016 MINNESOTA GOVERNMENT FINA $30.00 JOSEPH RUEB 06/13/2016 06/15/2016 GARY CARLSON EQUIPMENT $101.82 ROBERT RUNNING 06/14/2016 06/15/2016 OAKDALE RENTAL CENTER $184.00 ROBERT RUNNING 06/21/2016 06/22/2016 OAKDALE RENTAL CENTER $214.00 ROBERT RUNNING 06/22/2016 06/24/2016 PUBLIC WORKS SALES HOLDIN $334.50 ROBERT RUNNING 06/10/2016 06/13/2016 BANNERS.COM $199.08 DEB SCHMIDT 06/14/2016 06/15/2016 LILLIE SUBURBAN NEWSPAPER $348.00 DEB SCHMIDT 06/15/2016 06/16/2016 IN *CITIZEN OBSERVER, LLC $750.00 PAUL SCHNELL 06/16/2016 06/20/2016 UNIFORMS UNLIMITED INC.$168.99 PAUL SCHNELL 06/09/2016 06/13/2016 ON SITE SANITATION INC $20.00 SCOTT SCHULTZ 06/14/2016 06/15/2016 REPUBLIC SERVICES TRASH $1,015.61 SCOTT SCHULTZ 06/14/2016 06/15/2016 TRUGREEN LP *5640 $4,410.00 SCOTT SCHULTZ 06/14/2016 06/16/2016 THE HOME DEPOT 2801 $95.81 SCOTT SCHULTZ 06/17/2016 06/20/2016 R J THOMAS MFG CO INC $947.00 SCOTT SCHULTZ 06/20/2016 06/22/2016 THE HOME DEPOT 2801 $77.60 SCOTT SCHULTZ 06/20/2016 06/22/2016 ON SITE SANITATION INC $1,720.00 SCOTT SCHULTZ 06/15/2016 06/17/2016 OFFICE DEPOT #1090 $96.78 FAITH SHEPPERD 06/09/2016 06/13/2016 DELTA AIR 0062347299808 $286.20 MICHAEL SHORTREED 06/13/2016 06/14/2016 DON'S PAINT & COLLISION $740.50 MICHAEL SHORTREED 06/14/2016 06/15/2016 SAFELITE AUTOGLASS $39.95 MICHAEL SHORTREED 06/14/2016 06/15/2016 GRAFIX SHOPPE $30.00 MICHAEL SHORTREED 06/22/2016 06/23/2016 DON'S PAINT & COLLISION $499.63 MICHAEL SHORTREED G1, Attachments Packet Page Number 21 of 131 06/21/2016 06/23/2016 FUN JUMPS ENTERTAINMENT $1,375.00 JAMES TAYLOR 06/21/2016 06/23/2016 FUN JUMPS ENTERTAINMENT $557.50 JAMES TAYLOR 06/21/2016 06/23/2016 FUN JUMPS ENTERTAINMENT $625.00 JAMES TAYLOR 06/22/2016 06/23/2016 UNIVERSAL ATHLETIC $2,837.34 JAMES TAYLOR 06/09/2016 06/13/2016 LOWER TOWN PARKING $7.00 MICHAEL THOMPSON 06/15/2016 06/16/2016 BUDGET RENT-A-CAR $331.64 TAMMY WYLIE 06/16/2016 06/17/2016 MARRIOTT JW DESERT RID $487.16 TAMMY WYLIE 06/16/2016 06/17/2016 MARRIOTT JW DESERT RID $234.69 TAMMY WYLIE 06/16/2016 06/17/2016 MARRIOTT JW DESERT RID $234.69 TAMMY WYLIE 06/21/2016 06/23/2016 SIRCHIE FINGER PRINT LABO $68.55 TAMMY WYLIE 06/22/2016 06/22/2016 ULINE *SHIP SUPPLIES $68.75 TAMMY WYLIE 06/14/2016 06/15/2016 DALCO ENTERPRISES $246.59 SUSAN ZWIEG $56,714.35 G1, Attachments Packet Page Number 22 of 131 Check Description Amount 97604 05114 PROJ 16-09 HAZELWOOD MEDICAL 5,000.00 05114 PROJ 14-02 CNTY RD B TRAIL IMPRV 1,062.50 97605 03067 LEADERSHIP RETREAT - M COLEMAN 395.00 97606 04137 KARATE INSTRUCTION MAY 679.00 04137 KARATE INSTRUCTION JUNE 428.00 97607 05028 CITY HALL SOLAR SYSTEM LEASE-JULY 397.00 05028 MCC SOLAR SYSTEM LEASE - JULY 369.00 97608 01949 CANDIDATE SCREENING-FIREFIGHTERS 425.00 97609 00585 NET BILLABLE TICKETS - JUNE 904.50 97610 02506 LIFT STATION WIRING 3,397.53 97611 00393 MONTHLY SURTAX - JUNE 25087123035 852.32 97612 05311 SOFTBALL UMPIRES 6/27 - 6/30 689.00 97613 01409 PROJ 16-09 HAZELWOOD TRAFFIC STUDY 5,935.00 01409 PROJ 16-08 CH HVAC UPGRADES 3,625.00 97614 01546 SOCCER CLINIC SHIRTS 257.50 01546 SHIRTS FOR FLAG FOOTBALL 192.50 97615 04845 RECYCLING FEE - MAY 42,831.25 97616 01750 MDSE FOR RESALE 333.73 01750 MDSE FOR RESALE 279.69 01750 MDSE FOR RESALE 163.37 01750 SPRING SHOW CREDIT MDSE RESALE -9.00 97617 01190 ELECTRIC & GAS UTILITY 3,031.75 01190 ELECTRIC & GAS UTILITY 1,911.59 01190 ELECTRIC & GAS UTILITY 200.79 01190 FIRE SIRENS 54.81 97618 00001 N HARRER - HOURS NOT SUBMITTED 602.42 97619 05662 CURB CUTTING FOR RAIN GARDENS 2,600.00 97620 01830 MOVIE SET UP AT FARM EVENT 660.93 97621 05559 ELECT ENROLLMENT ADMIN FEE-JULY 300.00 97622 04047 SOUNG/LIGHTS - MCC DANCE RECITAL 200.00 97623 04237 ANNUAL MEMBERSHIP 400.00 97624 03486 BLACK DIRT FOR MISC PARKS PROJ 742.00 97625 05369 CLEANING SUPPLIES - CITY HALL 117.93 97626 00309 PROJ 13-10 CONCRETE INSPECTIONS 153.95 97627 01871 V-BALL REFEREE 05/11 - 06/08 ADD'L 27.00 97628 03645 100KW PORTABLE GENERATOR~73,475.00 03645 GENERATOR RENTAL FOR JULY 4TH 645.24 97629 00382 RETRO & REPAIR LOCK-EEDD ENTRANCE 429.70 97630 00420 VEHICLE CLEANING & DETAILING 512.98 97631 05643 ACUPUNCTURE - JUNE 774.00 97632 05661 POLICE (MN) - METAL KEY CHAIN 390.00 97633 05618 LEASE CHARGES FIRE & PD VEHICLES 3,605.19 97634 05660 PROJ 09-08 ASBESTOS REMOVAL 6,840.00 97635 03725 PROJ 16-08 BID PUBL CH CHILLER 191.78 97636 05572 ONLINE HR RECRUITING PROGRAM 3,950.00 97637 05368 NEW SQUAD BUILD UP #946 10,721.33 05368 OPTICOM REPAIRS SQUAD #954 169.84 05368 OPTICOM REPAIRS SQUAD #958 169.84 97638 02263 ANIMAL IMPOUNDS & SRVS - JUNE 1,046.00 97639 00671 ATHLETIC FIELD MARKING PAINT 1,416.00 97640 05476 KID CITY GRANT SERVICES 2016 937.50 97641 05030 EQUIP LEASE - MCC - PMT#48 4,344.07 97642 05598 PROSECUTION SERVICES - JUNE 11,250.00 97643 00827 CLAIM DEDUCTIBLE C0025680 (13/14)3,053.53 00827 CLAIM DEDUCTIBLE C0024184 (13/14)3,053.53 00827 CLAIM DEDUCTIBLE C0025821 (13/14)3,053.53 00827 CLAIM DEDUCTIBLE C0021101 (12/13)3,053.53 07/19/2016 HILLCREST ANIMAL HOSPITAL PA 07/19/2016 FINANCE AND COMMERCE, INC. 07/19/2016 GOVERNMENTJOBS.COM,INC. 07/19/2016 HEALTHEAST VEHICLE SERVICES 07/19/2016 HEALTHEAST VEHICLE SERVICES 07/19/2016 HEALTHEAST VEHICLE SERVICES 07/19/2016 CUMMINS NPOWER LLC LEAH EICHMILLER 07/19/2016 THE EMBLEM AUTHORITY 07/19/2016 ENTERPRISE FM TRUST 07/19/2016 ENVIROBATE 07/19/2016 L M C I T 07/19/2016 L M C I T 07/19/2016 L M C I T 07/19/2016 L M C I T 07/19/2016 JESSICA HUANG 07/19/2016 KANSAS STATE BANK OF MANHATTAN 07/19/2016 KELLY & LEMMONS, P.A. 07/19/2016 HUNT ELECTRIC CORP 07/19/2016 MN DEPT OF LABOR & INDUSTRY 07/19/2016 WILLIE MCCRAY 07/19/2016 S E H 07/19/2016 S E H 07/19/2016 SUBURBAN SPORTSWEAR 07/19/2016 SUBURBAN SPORTSWEAR 07/19/2016 TENNIS SANITATION LLC ALPHA VIDEO & AUDIO INC 07/19/2016 THE WATSON CO INC 07/19/2016 THE WATSON CO INC 07/19/2016 THE WATSON CO INC 07/19/2016 XCEL ENERGY 07/19/2016 HIRSHFIELD'S APPRIZE TECHNOLOGY SOLUTIONS 07/19/2016 ASHLAND PRODUCTIONS 07/19/2016 ASSOC OF MN BLDG OFFICIALS 07/19/2016 BUBERL BLACK DIRT INC 07/19/2016 CINTAS CORPORATION #470 07/19/2016 COMMISSIONER OF TRANSPORTATIO 07/19/2016 KENNETH COOPER 07/19/2016 CUMMINS NPOWER LLC 07/19/2016 XCEL ENERGY 07/19/2016 DAVIS LOCK & SAFE 07/19/2016 DOWNTOWNER DETAIL CENTER 07/19/2016 07/19/2016 THE EDGE MARTIAL ARTS 07/19/2016 07/19/2016 GOPHER STATE ONE-CALL 07/19/2016 XCEL ENERGY 07/19/2016 XCEL ENERGY 07/15/2016 ONE TIME VENDOR 07/19/2016 ADVANCED CONCRETE SAWING, INC. 07/19/2016 07/19/2016 THE WATSON CO INC 07/19/2016 Check Register City of Maplewood 07/14/2016 Date Vendor 07/19/2016 BOLTON & MENK, INC. 07/19/2016 BOLTON & MENK, INC. 07/19/2016 CRAIG RAPP LLC THE EDGE MARTIAL ARTS 07/19/2016 ENERGY ALTERNATIVES SOLAR, LLC 07/19/2016 ENERGY ALTERNATIVES SOLAR, LLC 07/19/2016 GARY L FISCHLER & ASSOC PA G1, Attachments Packet Page Number 23 of 131 97644 00846 PD PHONE-BASED INTERPRETIVE SRVS 37.13 97645 00532 HR ATTORNEY FEE LABOR REL-JUNE 712.75 97646 00942 JANITORIAL SERVICES - JULY 2,887.00 97647 05650 DUTY AMMUNITION 1,639.00 97648 00986 MONTHLY SAC - JUNE 4,920.30 97649 04142 DANCE INSTRUCTION MCC MAY 6 70.00 97650 04373 MOWING GLADSTONE-PRAIRIE EST 1,125.75 97651 01088 CERTIFICATION FEE SD SEWER LICENSE 45.00 97652 05364 ACUPUNCTURE SESSIONS JUNE 1,656.00 97653 00001 REIMB P HARTZELL - SEWER SERVICE 470.00 97654 00001 REFUND M ABDELAZIZ SWIM LESSONS 158.00 97655 00001 D OIGARD-BURNT QUILT-FIREWORKS 150.00 97656 00001 REFUND SCHUEBEL 'S BLDG PERMIT 33.00 97657 05647 LASERFICHE LICENSES 16,898.13 97658 01359 VEHICLE WASHES - JUNE 112.10 97659 00198 WATER UTILITY 65.74 97660 01836 PROJ 14-01 REMOVE & REPLACE MAIN 14,315.68 01836 RADIO MAINT & SRVS - MAY 130.00 97661 01550 ELECTRICAL INSPECTIONS - JUNE 3,638.60 97662 01578 SUPPLIES 743.50 01578 SAFETY GLOVES 445.15 01578 SHOP TOWELS 179.00 97663 05528 CONTRACT 7950665-003 725.53 05528 CONTRACT 7950665-011 621.00 05528 CONTRACT 7950665-005 605.26 05528 CONTRACT 7950665-001 422.53 05528 CONTRACT 7950665-002 409.27 05528 CONTRACT 7950665-004 306.40 05528 CONTRACT 7950665-013 180.37 05528 CONTRACT 7950665-012 121.36 05528 CONTRACT 7950665-010 91.29 97664 05663 PRE-EMPOLYMENT CREDIT CK SUB 336.11 97665 02464 PAYING AGENT FEES 450.00 97666 00063 MONTHLY PMT 05/17 - 06/16 8,701.32 97667 04179 PROGRAM DISPLAY SIGN MCC - JUNE 325.00 97668 01872 V-BALL REFEREE 05/11 - 06/08 ADD'L 54.00 97669 05013 SPRING HVAC MAINT - MCC 2,204.25 05013 SPRING HVAC MAINT - CITY HALL 1,450.75 05013 SPRING HVAC MAINT- PUBLIC WORKS 1,206.25 07/19/2016 YALE MECHANICAL LLC 07/19/2016 YALE MECHANICAL LLC 07/19/2016 YALE MECHANICAL LLC 280,936.17 66 Checks in this report. 07/19/2016 TRANS UNION LLC 07/19/2016 US BANK 07/19/2016 VERIZON WIRELESS 07/19/2016 VISUAL IMAGE PROMOTIONS 07/19/2016 MARK WEBER 07/19/2016 TOSHIBA FINANCIAL SERVICES (2) 07/19/2016 TOSHIBA FINANCIAL SERVICES (2) 07/19/2016 TOSHIBA FINANCIAL SERVICES (2) 07/19/2016 TOSHIBA FINANCIAL SERVICES (2) 07/19/2016 TOSHIBA FINANCIAL SERVICES (2) 07/19/2016 T R F SUPPLY CO. 07/19/2016 TOSHIBA FINANCIAL SERVICES (2) 07/19/2016 TOSHIBA FINANCIAL SERVICES (2) 07/19/2016 TOSHIBA FINANCIAL SERVICES (2) 07/19/2016 TOSHIBA FINANCIAL SERVICES (2) 07/19/2016 ST PAUL, CITY OF 07/19/2016 ST PAUL, CITY OF 07/19/2016 SUMMIT INSPECTIONS 07/19/2016 T R F SUPPLY CO. 07/19/2016 T R F SUPPLY CO. 07/19/2016 ONE TIME VENDOR 07/19/2016 ONE TIME VENDOR 07/19/2016 OPG-3, INC. 07/19/2016 REGAL AUTO WASH BILLING 07/19/2016 ST PAUL REGIONAL WATER SRVS 07/19/2016 MN NATIVE LANDSCAPES 07/19/2016 MN POLLUTION CONTROL AGENCY 07/19/2016 CRYSTALIN MONTGOMERY 07/19/2016 ONE TIME VENDOR 07/19/2016 ONE TIME VENDOR 07/19/2016 MADDEN GALANTER HANSEN, LLP 07/19/2016 MARSDEN BLDG MAINTENANCE CO 07/19/2016 MATRE ARMS & AMMUNITION 07/19/2016 METROPOLITAN COUNCIL 07/19/2016 POLLY MEYER 07/19/2016 LANGUAGE LINE SERVICES G1, Attachments Packet Page Number 24 of 131 Settlement Date Payee Description Amount 7/11/2016 MN State Treasurer Drivers License/Deputy Registrar 44,530.34 7/11/2016 MN Dept of Natural Resources DNR electronic licenses 1,151.50 7/12/2016 MN State Treasurer Drivers License/Deputy Registrar 51,445.88 7/13/2016 MN State Treasurer Drivers License/Deputy Registrar 26,694.09 7/13/2016 Delta Dental Dental Premium 1,340.23 7/14/2016 MN State Treasurer Drivers License/Deputy Registrar 71,816.06 7/15/2016 MN State Treasurer Drivers License/Deputy Registrar 22,260.97 7/15/2016 MN Dept of Natural Resources DNR electronic licenses 737.50 7/15/2016 VANCO Billing fee 97.25 7/15/2016 MN Dept of Revenue MN Care Tax 8,016.00 7/15/2016 Optum Health DCRP & Flex plan payments 125.09 7/15/2016 ICMA (Vantagepointe)Deferred Compensation 3,505.00 231,719.91 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 25 of 131 CHECK #CHECK DATE EMPLOYEE NAME 1,121.66 XIONG, TOU 456.30 07/01/16 JUENEMANN, KATHLEEN 456.30 07/01/16 SLAWIK, NORA 518.43 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount 07/01/16 KNUTSON, LOIS 2,553.99 07/01/16 CHRISTENSON, SCOTT 2,466.87 AMOUNT 07/01/16 ABRAMS, MARYLEE 456.30 07/01/16 COLEMAN, MELINDA 6,470.77 07/01/16 FUNK, MICHAEL 5,335.30 07/01/16 SMITH, BRYAN 456.30 07/01/16 07/01/16 BENJAMIN, MARKESE 3,186.97 07/01/16 BARTZ, PAUL 3,442.49 07/01/16 BELDE, STANLEY 3,454.97 07/01/16 ALDRIDGE, MARK 3,454.97 07/01/16 BAKKE, LONN 3,425.78 07/01/16 WYLIE, TAMMY 1,837.15 07/01/16 ABEL, CLINT 3,266.93 07/01/16 SHEPPERD, FAITH 2,044.35 07/01/16 SHORTREED, MICHAEL 4,467.24 07/01/16 SCHNELL, PAUL 5,301.51 07/01/16 SHEA, STEPHANIE 1,625.79 07/01/16 CORCORAN, THERESA 2,064.90 07/01/16 KVAM, DAVID 4,595.82 07/01/16 VITT, SANDRA 1,343.63 07/01/16 WEAVER, KRISTINE 2,559.29 07/01/16 OSTER, ANDREA 2,069.51 07/01/16 RICHTER, CHARLENE 1,347.83 07/01/16 MECHELKE, SHERRIE 1,237.55 07/01/16 MOY, PAMELA 1,651.92 07/01/16 CRAWFORD, LEIGH 1,983.39 07/01/16 LARSON, MICHELLE 2,062.61 07/01/16 LO, CHING 980.29 07/01/16 SCHMIDT, DEBORAH 3,313.33 07/01/16 HAAG, KAREN 4,954.55 07/01/16 KELSEY, CONNIE 552.50 07/01/16 BEGGS, REGAN 1,839.20 07/01/16 BURLINGAME, SARAH 792.04 07/01/16 RUEB, JOSEPH 3,355.40 07/01/16 ARNOLD, AJLA 997.23 07/01/16 ANDERSON, CAROLE 1,219.38 07/01/16 DEBILZAN, JUDY 2,304.99 07/01/16 OSWALD, BRENDA 2,103.65 07/01/16 PAULSETH, ELLEN 5,744.01 07/01/16 JAHN, DAVID 2,068.03 07/01/16 RAMEAUX, THERESE 3,740.94 G1, Attachments Packet Page Number 26 of 131 31.82 07/01/16 BEITLER, NATHAN 26.24 07/01/16 BOURQUIN, RON 909.50 07/01/16 BASSETT, BRENT 32.80 07/01/16 BAUMAN, ANDREW 2,886.45 07/01/16 ATWATER, ANDREW 314.88 07/01/16 BAHL, DAVID 397.82 07/01/16 ZAPPA, ANDREW 2,646.56 07/01/16 ANDERSON, BRIAN 524.80 07/01/16 WENZEL, JAY 3,237.52 07/01/16 XIONG, KAO 3,193.20 07/01/16 THIENES, PAUL 4,672.10 07/01/16 VANG, PAM 2,378.03 07/01/16 TAUZELL, BRIAN 3,573.69 07/01/16 THEISEN, PAUL 3,367.40 07/01/16 STEINER, JOSEPH 3,442.49 07/01/16 SYPNIEWSKI, WILLIAM 3,129.34 07/01/16 SLATER, BENJAMIN 3,403.20 07/01/16 STARKEY, ROBERT 2,032.31 07/01/16 REZNY, BRADLEY 3,516.69 07/01/16 SCHOEN, ZACHARY 2,729.75 07/01/16 PARKER, JAMES 3,239.88 07/01/16 PETERSON, JARED 2,541.47 07/01/16 OLDING, PARKER 3,121.67 07/01/16 OLSON, JULIE 3,311.51 07/01/16 MULVIHILL, MARIA 2,741.84 07/01/16 NYE, MICHAEL 3,877.35 07/01/16 METRY, ALESIA 3,546.18 07/01/16 MICHELETTI, BRIAN 2,717.34 07/01/16 MARINO, JASON 3,252.42 07/01/16 MCCARTY, GLEN 3,445.23 07/01/16 LANGNER, TODD 3,129.34 07/01/16 LYNCH, KATHERINE 3,065.68 07/01/16 LANDEROS CRUZ, JESSICA 464.00 07/01/16 LANGNER, SCOTT 3,193.20 07/01/16 KREKELER, NICHOLAS 1,067.01 07/01/16 KROLL, BRETT 3,399.50 07/01/16 JOHNSON, KEVIN 4,260.42 07/01/16 KONG, TOMMY 3,428.52 07/01/16 HOFMEISTER, TIMOTHY 372.00 07/01/16 JAMES JR, JUSTIN 485.75 07/01/16 HIEBERT, STEVEN 3,454.97 07/01/16 HOEMKE, MICHAEL 316.70 07/01/16 HAWKINSON JR, TIMOTHY 2,771.76 07/01/16 HER, PHENG 3,169.49 07/01/16 FRITZE, DEREK 3,303.54 07/01/16 GABRIEL, ANTHONY 4,037.57 07/01/16 FISHER, CASSANDRA 1,615.39 07/01/16 FORSYTHE, MARCUS 3,122.88 07/01/16 DUGAS, MICHAEL 4,407.34 07/01/16 ERICKSON, VIRGINIA 3,218.56 07/01/16 CROTTY, KERRY 4,208.82 07/01/16 DEMULLING, JOSEPH 3,795.47 07/01/16 BUSACK, DANIEL 3,895.57 07/01/16 CARNES, JOHN 3,065.68 07/01/16 BIERDEMAN, BRIAN 3,590.36 G1, Attachments Packet Page Number 27 of 131 9,885.96 07/01/16 OSWALD, ERICK 2,603.90 07/01/16 MEISSNER, BRENT 2,347.29 07/01/16 NAGEL, BRYAN 3,926.20 07/01/16 EDGE, DOUGLAS 2,316.90 07/01/16 JONES, DONALD 2,349.59 07/01/16 BUCKLEY, BRENT 2,516.19 07/01/16 DEBILZAN, THOMAS 11,535.73 07/01/16 SINDT, ANDREA 2,842.60 07/01/16 BRINK, TROY 2,753.39 07/01/16 ZWIEG, SUSAN 1,561.37 07/01/16 CORTESI, LUANNE 2,062.60 07/01/16 GERVAIS-JR, CLARENCE 4,324.94 07/01/16 LUKIN, STEVEN 5,038.21 07/01/16 SVENDSEN, RONALD 3,407.44 07/01/16 TROXEL, REID 944.64 07/01/16 SEDLACEK, JEFFREY 3,071.66 07/01/16 STREFF, MICHAEL 3,071.66 07/01/16 RODRIGUEZ, ROBERTO 2,496.08 07/01/16 SAUERWEIN, ADAM 314.88 07/01/16 RAINEY, JAMES 500.82 07/01/16 RANGEL, DERRICK 236.16 07/01/16 PETERSON, ROBERT 3,262.46 07/01/16 POWERS, KENNETH 2,960.32 07/01/16 OPHEIM, JOHN 367.22 07/01/16 PACHECO, ALPHONSE 314.88 07/01/16 NOVAK, JEROME 3,195.01 07/01/16 NOWICKI, PAUL 577.28 07/01/16 NEILY, STEVEN 803.60 07/01/16 NIELSEN, KENNETH 627.34 07/01/16 MONDOR, MICHAEL 4,436.69 07/01/16 MORGAN, JEFFERY 341.04 07/01/16 LOCHEN, MICHAEL 332.33 07/01/16 MERKATORIS, BRETT 708.48 07/01/16 LANDER, CHARLES 2,765.05 07/01/16 LINDER, TIMOTHY 2,955.68 07/01/16 KONDER, RONALD 820.00 07/01/16 KUBAT, ERIC 3,204.13 07/01/16 KARRAS, JAMIE 688.80 07/01/16 KERSKA, JOSEPH 898.72 07/01/16 JANSEN, CHAD 164.00 07/01/16 KANE, ROBERT 765.05 07/01/16 HUTCHINSON, JAMES 397.83 07/01/16 IMM, TRACY 410.00 07/01/16 HALWEG, JODI 3,516.25 07/01/16 HAWTHORNE, ROCHELLE 3,027.80 07/01/16 HAGEN, MICHAEL 347.68 07/01/16 HALE, JOSEPH 221.86 07/01/16 DAWSON, RICHARD 3,224.35 07/01/16 EVERSON, PAUL 3,858.78 07/01/16 CRUMMY, CHARLES 229.60 07/01/16 DABRUZZI, THOMAS 2,842.10 07/01/16 COREY, ROBERT 229.60 07/01/16 CRAWFORD - JR, RAYMOND 2,828.26 07/01/16 CAPISTRANT, JACOB 183.68 07/01/16 CAPISTRANT, JOHN 573.78 G1, Attachments Packet Page Number 28 of 131 07/01/16 ROBBINS, AUDRA 3,641.25 07/01/16 ROBBINS, CAMDEN 30.25 07/01/16 PHENGPHAENG, RICKY 24.75 07/01/16 PIEPER, THEODORE 75.00 07/01/16 LARSON, MARIAH 485.63 07/01/16 PHENGPHAENG, MAICHOUA 28.00 07/01/16 KONEWKO, QUINN 365.38 07/01/16 LARSON, KATELYN 342.00 07/01/16 HILDEBRANDT, ADAM 56.00 07/01/16 JACOBS, ROCHELLE 303.75 07/01/16 BRENEMAN, NEIL 2,584.55 07/01/16 FORTIER, JESSICA 40.00 07/01/16 WELLENS, MOLLY 1,936.83 07/01/16 BJORK, BRANDON 1,140.00 07/01/16 SWANSON, CHRIS 2,088.19 07/01/16 WEIDNER, JAMES 1,760.00 07/01/16 CARVER, NICHOLAS 4,563.07 07/01/16 SWAN, DAVID 2,999.39 07/01/16 MARTIN, MICHAEL 3,405.84 07/01/16 BRASH, JASON 2,970.09 07/01/16 RINEAR, STACY 975.47 07/01/16 FINWALL, SHANN 3,590.59 07/01/16 JOHNSON, ELIZABETH 1,625.79 07/01/16 KROLL, LISA 2,062.59 07/01/16 WOLFE, KAYLA 711.00 07/01/16 GAYNOR, VIRGINIA 3,547.91 07/01/16 SOUTTER, CHRISTINE 420.00 07/01/16 WACHAL, KAREN 1,094.03 07/01/16 HER, KONNIE 640.00 07/01/16 HUTCHINSON, ANN 2,901.98 07/01/16 DEAVER, CHARLES 779.10 07/01/16 GERNES, CAROLE 1,363.28 07/01/16 SALCHOW, CONNOR 900.00 07/01/16 BIESANZ, OAKLEY 1,496.56 07/01/16 ORE, JORDAN 2,034.49 07/01/16 RANWEILER, GABRIEL 900.00 07/01/16 NAUGHTON, JOHN 1,806.87 07/01/16 NORDQUIST, RICHARD 2,462.36 07/01/16 HAYS, TAMARA 2,034.49 07/01/16 HINNENKAMP, GARY 2,561.60 07/01/16 XIONG, BRANICA 714.00 07/01/16 HAMRE, MILES 1,981.60 07/01/16 JANASZAK, MEGHAN 2,085.79 07/01/16 KONEWKO, DUWAYNE 5,192.56 07/01/16 THOMPSON, MICHAEL 5,427.34 07/01/16 ZIEMAN, SCOTT 1,264.00 07/01/16 LINDBLOM, RANDAL 2,975.13 07/01/16 LOVE, STEVEN 4,208.53 07/01/16 ENGSTROM, ANDREW 2,995.70 07/01/16 JAROSCH, JONATHAN 3,504.31 07/01/16 BURLINGAME, NATHAN 2,638.40 07/01/16 DUCHARME, JOHN 2,975.11 07/01/16 RUNNING, ROBERT 2,584.49 07/01/16 TEVLIN, TODD 2,349.59 07/01/16 RUIZ, RICARDO 2,034.49 G1, Attachments Packet Page Number 29 of 131 22.66 07/01/16 SMITLEY, SHARON 228.81 07/01/16 SCHERER, KATHLENE 88.38 07/01/16 SCHREIER, ROSEMARIE 116.26 07/01/16 RICHTER, DANIEL 114.90 07/01/16 ROMERO, JENNIFER 58.75 07/01/16 RANEY, COURTNEY 964.76 07/01/16 RESENDIZ, LORI 2,865.64 07/01/16 NITZ, CARA 329.17 07/01/16 OHS, CYNTHIA 127.88 07/01/16 MILAN, COLIN 196.00 07/01/16 MUSKAT, JULIE 134.14 07/01/16 MCINERNEY, JANICE 69.00 07/01/16 MCKILLOP, AMANDA 146.26 07/01/16 JOHNSON, BARBARA 318.33 07/01/16 LAMSON, ELIANA 27.38 07/01/16 HANSON, REBECCA 60.00 07/01/16 HOLMBERG, LADONNA 153.76 07/01/16 HAASCH, ANGELA 66.50 07/01/16 HANES, CHAD 31.50 07/01/16 GRUENHAGEN, LINDA 606.05 07/01/16 GUSTAFSON, BRENDA 26.00 07/01/16 GARTNER, DARYL 46.75 07/01/16 GREGG, PETER 147.00 07/01/16 DEMPSEY, BETH 325.14 07/01/16 ERICKSON-CLARK, CAROL 37.50 07/01/16 BESTER, MICHAEL 69.76 07/01/16 BUTLER, ANGELA 13.69 07/01/16 BASSETT, ANDREA 54.00 07/01/16 BEAR, AMANDA 257.25 07/01/16 ST SAUVER, CRAIG 639.97 07/01/16 WISTL, MOLLY 376.13 07/01/16 SEMONICK, MARJORIE 252.00 07/01/16 SKRYPEK, JOSHUA 310.75 07/01/16 ORTIZ, ROSALIA 554.13 07/01/16 RUZICHKA, JANICE 236.91 07/01/16 NEDEAU, NICOLE 199.50 07/01/16 O'CONNER, TERRINA 949.76 07/01/16 HOFMEISTER, MARY 1,340.27 07/01/16 KRECH, TRAVIS 184.50 07/01/16 GIBSON, CHRISTINE 2,119.05 07/01/16 HENDRICKS, JENNIFER 407.71 07/01/16 EVANS, CHRISTINE 2,195.52 07/01/16 FINNEY, LINDA 540.75 07/01/16 BIDWELL JR, GEORGE 425.25 07/01/16 DIONNE, ANN 438.00 07/01/16 SCHULTZ, SCOTT 3,933.65 07/01/16 WILBER, JEFFREY 1,924.19 07/01/16 HAAG, MARK 2,586.79 07/01/16 JENSEN, JOSEPH 1,941.69 07/01/16 VUKICH, CANDACE 800.00 07/01/16 ADAMS, DAVID 2,274.41 07/01/16 SLAWIK, VICTORIA 760.00 07/01/16 TAYLOR, JAMES 3,641.25 07/01/16 RYCHLICKI, NICHOLE 412.50 07/01/16 SIEVERT, ALEXIS 684.00 G1, Attachments Packet Page Number 30 of 131 997523 99102245 99102246 07/01/16 MALONEY, SHAUNA 265.50 07/01/16 PRINS, KELLY 2,044.36 07/01/16 HEINTZ, JOSHUA 283.50 07/01/16 KRECH, ELAINE 778.22 07/01/16 WOEHRLE, MATTHEW 2,422.97 07/01/16 XIONG, BOON 1,897.69 07/01/16 HARRER, NATALIE 1,358.50 07/01/16 PRIEM, STEVEN 2,638.39 07/01/16 FRANZEN, NICHOLAS 3,407.49 07/01/16 RENNER, MICHAEL 2,106.30 07/01/16 BERGO, CHAD 3,379.00 07/01/16 FOWLDS, MYCHAL 4,378.15 07/01/16 SMITH, JEROME 74.50 550,718.84 06/17/16 MCGUIRE, FREEDA 188.13 07/01/16 KRUEGER, SCOTT 40.00 07/01/16 TRAUTMAN, JACOB 682.29 07/01/16 COUNTRYMAN, BRENDA 1,695.75 07/01/16 REILLY, MICHAEL 2,101.70 07/01/16 STEFFEN, MICHAEL 108.00 07/01/16 CRAWFORD, SHAWN 783.21 07/01/16 DOUGLASS, TOM 2,840.43 07/01/16 MCGUIRE, FREEDA 91.38 07/01/16 VANG, VICHAI 290.00 07/01/16 GRACE, EMILY 233.64 07/01/16 HER, ONG 110.00 07/01/16 CHRISTAL, JENNIFER 360.25 07/01/16 ELLISON, LELIA 185.00 07/01/16 AUBUCHON, IMAGINARA 472.75 07/01/16 BUTLER-MILLER, JADE 64.13 07/01/16 YANG, JUDY 121.00 07/01/16 ZIMMERMAN, JANE 220.39 07/01/16 WAGNER, JODY 215.00 07/01/16 WAKEM, CAITLYN 72.00 07/01/16 TRUONG, CHAU 98.00 07/01/16 TUPY, MARCUS 96.00 07/01/16 TREPANIER, TODD 215.08 G1, Attachments Packet Page Number 31 of 131 CHECK #CHECK DATE EMPLOYEE NAME 20.00 220.00 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount AMOUNT 07/15/16 ABRAMS, MARYLEE 456.30 07/15/16 BARTZ, PAUL 3,947.72 07/15/16 ALDRIDGE, MARK 4,461.65 07/15/16 BAKKE, LONN 3,425.78 07/15/16 WYLIE, TAMMY 2,151.37 07/15/16 ABEL, CLINT 3,408.91 07/15/16 SHORTREED, MICHAEL 4,467.24 07/15/16 WELCHLIN, KATHLEEN 123.25 07/15/16 SHEA, STEPHANIE 1,625.79 07/15/16 SHEPPERD, FAITH 2,044.36 07/15/16 KVAM, DAVID 4,595.82 07/15/16 SCHNELL, PAUL 5,301.51 07/15/16 THOMALLA, CAROL 408.00 07/15/16 CORCORAN, THERESA 2,064.89 07/15/16 VITT, SANDRA 1,595.18 07/15/16 WEAVER, KRISTINE 2,559.29 07/15/16 OSTER, ANDREA 2,069.51 07/15/16 RICHTER, CHARLENE 1,155.03 07/15/16 MECHELKE, SHERRIE 1,337.91 07/15/16 MOY, PAMELA 1,651.91 07/15/16 CRAWFORD, LEIGH 1,983.39 07/15/16 LARSON, MICHELLE 2,062.59 07/15/16 LO, CHING 980.29 07/15/16 SCHMIDT, DEBORAH 3,313.33 07/15/16 HAAG, KAREN 4,754.55 07/15/16 KELSEY, CONNIE 680.00 07/15/16 BEGGS, REGAN 1,892.00 07/15/16 BURLINGAME, SARAH 287.64 07/15/16 RUEB, JOSEPH 3,355.40 07/15/16 ARNOLD, AJLA 1,961.23 07/15/16 ANDERSON, CAROLE 1,315.21 07/15/16 DEBILZAN, JUDY 2,304.99 07/15/16 OSWALD, BRENDA 2,068.61 07/15/16 PAULSETH, ELLEN 4,422.35 07/15/16 RAMEAUX, THERESE 3,348.86 07/15/16 KNUTSON, LOIS 2,553.99 07/15/16 CHRISTENSON, SCOTT 2,532.66 07/15/16 FUNK, MICHAEL 4,955.30 07/15/16 XIONG, TOU 456.30 07/15/16 JAHN, DAVID 2,239.25 07/15/16 SMITH, BRYAN 456.30 07/15/16 JUENEMANN, KATHLEEN 456.30 07/15/16 07/15/16 COLEMAN, MELINDA 5,970.77 SLAWIK, NORA 518.43 G1, Attachments Packet Page Number 32 of 131 109.00 07/15/16 BAUMAN, ANDREW 3,195.69 07/15/16 BEITLER, NATHAN 577.28 07/15/16 BAHL, DAVID 328.97 07/15/16 BASSETT, BRENT 314.88 07/15/16 ZAPPA, ANDREW 2,570.50 07/15/16 ANDERSON, BRIAN 183.68 07/15/16 WENZEL, JAY 3,193.20 07/15/16 XIONG, KAO 3,310.86 07/15/16 THIENES, PAUL 3,824.12 07/15/16 VANG, PAM 2,715.65 07/15/16 TAUZELL, BRIAN 3,452.08 07/15/16 THEISEN, PAUL 3,367.40 07/15/16 STEINER, JOSEPH 3,564.92 07/15/16 SYPNIEWSKI, WILLIAM 3,129.34 07/15/16 SLATER, BENJAMIN 3,141.92 07/15/16 STARKEY, ROBERT 2,087.70 07/15/16 REZNY, BRADLEY 3,547.14 07/15/16 SCHOEN, ZACHARY 3,064.52 07/15/16 PARKER, JAMES 3,239.88 07/15/16 PETERSON, JARED 2,730.16 07/15/16 OLDING, PARKER 2,668.35 07/15/16 OLSON, JULIE 3,251.58 07/15/16 MULVIHILL, MARIA 2,680.76 07/15/16 NYE, MICHAEL 4,584.00 07/15/16 METRY, ALESIA 4,322.15 07/15/16 MICHELETTI, BRIAN 3,174.58 07/15/16 MARINO, JASON 3,237.52 07/15/16 MCCARTY, GLEN 3,383.13 07/15/16 LANGNER, TODD 3,676.83 07/15/16 LYNCH, KATHERINE 3,065.68 07/15/16 LANDEROS CRUZ, JESSICA 464.00 07/15/16 LANGNER, SCOTT 3,193.20 07/15/16 KREKELER, NICHOLAS 1,073.22 07/15/16 KROLL, BRETT 3,361.03 07/15/16 JOHNSON, KEVIN 4,260.42 07/15/16 KONG, TOMMY 3,208.10 07/15/16 HOFMEISTER, TIMOTHY 496.00 07/15/16 JAMES JR, JUSTIN 232.00 07/15/16 HIEBERT, STEVEN 3,454.97 07/15/16 HOEMKE, MICHAEL 349.35 07/15/16 HAWKINSON JR, TIMOTHY 3,131.50 07/15/16 HER, PHENG 3,129.34 07/15/16 FRITZE, DEREK 3,455.79 07/15/16 GABRIEL, ANTHONY 4,355.29 07/15/16 FISHER, CASSANDRA 1,783.58 07/15/16 FORSYTHE, MARCUS 3,065.68 07/15/16 DUGAS, MICHAEL 4,106.78 07/15/16 ERICKSON, VIRGINIA 3,890.81 07/15/16 CROTTY, KERRY 4,301.31 07/15/16 DEMULLING, JOSEPH 3,662.61 07/15/16 BUSACK, DANIEL 3,895.57 07/15/16 CARNES, JOHN 3,065.68 07/15/16 BENJAMIN, MARKESE 3,186.97 07/15/16 BIERDEMAN, BRIAN 3,622.88 07/15/16 BELDE, STANLEY 3,454.97 G1, Attachments Packet Page Number 33 of 131 75.00 133.99 07/15/16 OSWALD, ERICK 2,374.70 07/15/16 MEISSNER, BRENT 2,624.52 07/15/16 NAGEL, BRYAN 3,926.20 07/15/16 EDGE, DOUGLAS 2,429.50 07/15/16 JONES, DONALD 2,369.60 07/15/16 BRINK, TROY 2,594.49 07/15/16 BUCKLEY, BRENT 2,523.30 07/15/16 CORTESI, LUANNE 2,062.59 07/15/16 SINDT, ANDREA 2,842.60 07/15/16 LUKIN, STEVEN 5,038.21 07/15/16 ZWIEG, SUSAN 1,860.37 07/15/16 TROXEL, REID 957.76 07/15/16 GERVAIS-JR, CLARENCE 4,324.94 07/15/16 STREFF, MICHAEL 3,414.44 07/15/16 SVENDSEN, RONALD 4,619.35 07/15/16 SAUERWEIN, ADAM 157.44 07/15/16 SEDLACEK, JEFFREY 3,748.12 07/15/16 RANGEL, DERRICK 314.88 07/15/16 RODRIGUEZ, ROBERTO 2,983.68 07/15/16 POWERS, KENNETH 4,359.04 07/15/16 RAINEY, JAMES 347.68 07/15/16 PACHECO, ALPHONSE 314.88 07/15/16 PETERSON, ROBERT 3,826.62 07/15/16 O'GARA, GEORGE 472.32 07/15/16 OPHEIM, JOHN 61.21 07/15/16 NOVAK, JEROME 3,560.46 07/15/16 NOWICKI, PAUL 26.24 07/15/16 NEILY, STEVEN 443.84 07/15/16 NIELSEN, KENNETH 1,101.66 07/15/16 MONDOR, MICHAEL 4,436.69 07/15/16 MORGAN, JEFFERY 170.52 07/15/16 LOCHEN, MICHAEL 244.87 07/15/16 MERKATORIS, BRETT 183.68 07/15/16 LANDER, CHARLES 3,264.45 07/15/16 LINDER, TIMOTHY 3,417.24 07/15/16 KONDER, RONALD 951.20 07/15/16 KUBAT, ERIC 3,724.06 07/15/16 KARRAS, JAMIE 209.92 07/15/16 KERSKA, JOSEPH 799.20 07/15/16 JANSEN, CHAD 157.44 07/15/16 KANE, ROBERT 214.21 07/15/16 HUTCHINSON, JAMES 275.42 07/15/16 IMM, TRACY 413.20 07/15/16 HALWEG, JODI 3,351.91 07/15/16 HAWTHORNE, ROCHELLE 3,454.91 07/15/16 EVERSON, PAUL 4,809.84 07/15/16 HALE, JOSEPH 367.22 07/15/16 DABRUZZI, THOMAS 3,500.94 07/15/16 DAWSON, RICHARD 4,500.13 07/15/16 CRAWFORD - JR, RAYMOND 3,739.02 07/15/16 CRUMMY, CHARLES 341.12 07/15/16 CAPISTRANT, JOHN 397.82 07/15/16 COREY, ROBERT 514.96 07/15/16 BOURQUIN, RON 909.50 07/15/16 CAPISTRANT, JACOB 314.88 G1, Attachments Packet Page Number 34 of 131 07/15/16 PIEPER, THEODORE 107.00 07/15/16 ROBBINS, AUDRA 3,641.25 07/15/16 PHENGPHAENG, MAICHOUA 62.00 07/15/16 PHENGPHAENG, RICKY 49.50 07/15/16 LARSON, MARIAH 652.13 07/15/16 MOUA, CHEE 30.00 07/15/16 KONEWKO, QUINN 471.75 07/15/16 LARSON, KATELYN 242.25 07/15/16 FORTIER, JESSICA 72.00 07/15/16 HILDEBRANDT, ADAM 28.00 07/15/16 BRENEMAN, NEIL 2,584.55 07/15/16 CHRISTOPHER, EMMA 472.50 07/15/16 WELLENS, MOLLY 1,843.94 07/15/16 BJORK, BRANDON 1,026.00 07/15/16 SWANSON, CHRIS 2,088.19 07/15/16 WEIDNER, JAMES 1,551.00 07/15/16 CARVER, NICHOLAS 4,563.07 07/15/16 SWAN, DAVID 2,999.39 07/15/16 MARTIN, MICHAEL 3,405.84 07/15/16 BRASH, JASON 2,970.09 07/15/16 RINEAR, STACY 975.47 07/15/16 FINWALL, SHANN 3,525.90 07/15/16 JOHNSON, ELIZABETH 1,625.79 07/15/16 KROLL, LISA 2,062.59 07/15/16 WOLFE, KAYLA 864.00 07/15/16 GAYNOR, VIRGINIA 3,547.91 07/15/16 SOUTTER, CHRISTINE 280.00 07/15/16 WACHAL, KAREN 1,131.65 07/15/16 HER, KONNIE 812.00 07/15/16 HUTCHINSON, ANN 2,901.98 07/15/16 DEAVER, CHARLES 779.10 07/15/16 GERNES, CAROLE 1,694.41 07/15/16 SALCHOW, CONNOR 896.13 07/15/16 BIESANZ, OAKLEY 1,772.76 07/15/16 ORE, JORDAN 2,365.51 07/15/16 RANWEILER, GABRIEL 896.13 07/15/16 NAUGHTON, JOHN 2,349.59 07/15/16 NORDQUIST, RICHARD 2,334.40 07/15/16 HAYS, TAMARA 2,034.49 07/15/16 HINNENKAMP, GARY 2,983.79 07/15/16 XIONG, BRANICA 864.00 07/15/16 HAMRE, MILES 2,091.94 07/15/16 JANASZAK, MEGHAN 2,085.79 07/15/16 KONEWKO, DUWAYNE 4,992.56 07/15/16 THOMPSON, MICHAEL 5,227.34 07/15/16 ZIEMAN, SCOTT 1,064.00 07/15/16 LINDBLOM, RANDAL 3,193.59 07/15/16 LOVE, STEVEN 4,208.55 07/15/16 ENGSTROM, ANDREW 3,050.33 07/15/16 JAROSCH, JONATHAN 3,420.19 07/15/16 BURLINGAME, NATHAN 2,638.40 07/15/16 DUCHARME, JOHN 2,975.11 07/15/16 RUNNING, ROBERT 2,584.50 07/15/16 TEVLIN, TODD 2,349.59 07/15/16 RUIZ, RICARDO 2,034.49 G1, Attachments Packet Page Number 35 of 131 07/15/16 SCHREIER, ROSEMARIE 80.88 07/15/16 ROMERO, JENNIFER 23.50 07/15/16 SCHERER, KATHLENE 44.19 07/15/16 RESENDIZ, LORI 2,865.64 07/15/16 RICHTER, DANIEL 95.75 07/15/16 OHS, CYNTHIA 104.63 07/15/16 RANEY, COURTNEY 804.51 07/15/16 MUSKAT, JULIE 134.13 07/15/16 NITZ, CARA 182.78 07/15/16 MCKILLOP, AMANDA 74.06 07/15/16 MILAN, COLIN 116.00 07/15/16 LAMSON, ELIANA 45.63 07/15/16 MCINERNEY, JANICE 59.50 07/15/16 HOLMBERG, LADONNA 76.88 07/15/16 JOHNSON, BARBARA 306.05 07/15/16 GUSTAFSON, BRENDA 124.00 07/15/16 HAASCH, ANGELA 33.25 07/15/16 GREGG, PETER 124.00 07/15/16 GRUENHAGEN, LINDA 670.17 07/15/16 ERICKSON-CLARK, CAROL 18.75 07/15/16 GARTNER, DARYL 114.75 07/15/16 CURLEY, ELAINE 15.00 07/15/16 DEMPSEY, BETH 197.64 07/15/16 BUCKLEY, BRITTANY 62.81 07/15/16 BUTLER, ANGELA 13.69 07/15/16 BEAR, AMANDA 252.00 07/15/16 BESTER, MICHAEL 69.76 07/15/16 WISTL, MOLLY 246.00 07/15/16 BASSETT, ANDREA 135.00 07/15/16 SKRYPEK, JOSHUA 316.25 07/15/16 ST SAUVER, CRAIG 858.68 07/15/16 RUZICHKA, JANICE 249.78 07/15/16 SEMONICK, MARJORIE 304.50 07/15/16 O'CONNER, TERRINA 1,053.32 07/15/16 ORTIZ, ROSALIA 374.01 07/15/16 JAMES, JESSE 292.50 07/15/16 NEDEAU, NICOLE 194.25 07/15/16 HENDRICKS, JENNIFER 533.02 07/15/16 HOFMEISTER, MARY 1,310.18 07/15/16 FINNEY, LINDA 462.00 07/15/16 GIBSON, CHRISTINE 2,134.64 07/15/16 DIONNE, ANN 441.00 07/15/16 EVANS, CHRISTINE 2,195.51 07/15/16 WILBER, JEFFREY 1,924.19 07/15/16 BIDWELL JR, GEORGE 256.63 07/15/16 JENSEN, JOSEPH 1,941.69 07/15/16 SCHULTZ, SCOTT 3,933.65 07/15/16 ADAMS, DAVID 2,274.40 07/15/16 HAAG, MARK 4,056.32 07/15/16 VUKICH, CANDACE 825.00 07/15/16 XIONG, YIA 60.00 07/15/16 SLAWIK, VICTORIA 560.50 07/15/16 TAYLOR, JAMES 3,641.25 07/15/16 RYCHLICKI, NICHOLE 405.00 07/15/16 SIEVERT, ALEXIS 695.88 G1, Attachments Packet Page Number 36 of 131 182.98 99102260 07/15/16 ELLISON, LELIA 172.50 07/15/16 GRACE, EMILY 196.89 07/15/16 CHRISTAL, JENNIFER 214.50 07/15/16 CUMMINGS, KYRAYA 34.13 2,638.39 07/15/16 TRAUTMAN, JACOB 667.43 07/15/16 COUNTRYMAN, BRENDA 1,449.00 07/15/16 REILLY, MICHAEL 2,101.69 07/15/16 STEFFEN, MICHAEL 81.00 07/15/16 PRIEM, STEVEN 07/15/16 BERGO, CHAD 4,568.58 07/15/16 FOWLDS, MYCHAL 4,178.15 07/15/16 WOEHRLE, MATTHEW 2,422.97 07/15/16 XIONG, BOON 1,897.69 07/15/16 SMITH, JEROME 135.25 553,081.26 07/15/16 FRANZEN, NICHOLAS 3,407.49 07/15/16 RENNER, MICHAEL 2,106.30 07/15/16 CRAWFORD, SHAWN 770.02 07/15/16 DOUGLASS, TOM 2,246.32 07/15/16 HARRER, NATALIE 598.50 07/15/16 MALONEY, SHAUNA 162.00 07/15/16 PRINS, KELLY 2,044.35 07/15/16 HEINTZ, JOSHUA 317.25 07/15/16 KRECH, ELAINE 824.78 07/15/16 MCGUIRE, FREEDA 182.77 07/15/16 VANG, VICHAI 175.00 07/15/16 HER, ONG 70.00 07/15/16 LANGER, CHELSEA 38.00 07/15/16 BUTLER-MILLER, JADE 92.63 07/15/16 CARTER, PRECIOUS 84.00 07/15/16 ZIMMERMAN, JANE 279.51 07/15/16 AUBUCHON, IMAGINARA 697.50 07/15/16 WAKEM, CAITLYN 36.00 07/15/16 YANG, JUDY 110.00 07/15/16 TUPY, MARCUS 48.00 07/15/16 WAGNER, JODY 53.00 07/15/16 TREPANIER, TODD 116.26 07/15/16 TRUONG, CHAU 28.00 07/15/16 SMITLEY, SHARON 124.21 G1, Attachments Packet Page Number 37 of 131 G2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag , Director Citizen Services DATE: July 11, 2016 SUBJECT: Approval of a Temporary Lawful Gambling - Local Permit for the Carver Elementary PTO, 2680 Upper Afton Road Introduction An application has been submitted for a temporary Lawful Gambling - Local permit by Kristin Mersberger on behalf of the Carver Elementary PTO, 2680 Upper Afton Rd. Background This permit will be used to conduct a raffle at the organization’s School Carnival on Friday, October 14, 2016 from 5:00pm to 9:00pm. Proceeds will go towards enhancing the educational experience of Carver Elementary students by funding field trips, classroom supplies, playground equipment and more. Budget Impact None Recommendation Staff recommends that Council approve the Lawful Gambling - Local permit for the Carver Elementary PTO fundraising event on October 14, 2016 at Carver Elementary School, 2680 Upper Afton Rd Packet Page Number 38 of 131 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Shann Finwall, Environmental Planner DATE: July 19, 2016 SUBJECT: Approval of a Resolution Supporting the Petition from Valley Branch Watershed District to the Board of Water and Soils Resources Requesting a Boundary Change for the Transfer of Territory Between it and its Adjacent Watershed Management Organization Introduction There are three watershed districts located in Maplewood’s boundaries including Valley Branch, Ramsey-Washington Metro, and Capitol Region Watershed Districts. The Valley Branch and Ramsey-Washington Metro Watershed Districts are updating their common legal boundary to better match the hydrologic boundary. The change will affect eight Maplewood residential properties as follows: 1. 3028 Lake Street North 2. 3027 Lake Street North 3. 3028 Bellaire Avenue North 4. 3035 Lake Street North 5. 2978 Mary Street North 6. 2899 Bellaire Avenue North 7. 2901 Bellaire Avenue North 8. 2905 Bellaire Avenue North Discussion Watershed district boundaries must follow property boundaries, but should also match the hydrologic boundaries as closely as possible. The watershed districts hired Barr Engineering Company to help identify the outer hydrologic boundary of the Valley Branch Watershed District. Through the evaluation process it has been determined that the boundary change will affect eight residential properties in Maplewood. Those properties will be removed from the Ramsey- Washington Metro Watershed District and placed in the Valley Branch Watershed District. John Hanson, P.E., District Engineer with Valley Branch Watershed District, has submitted the attached letter, boundary map, and resolution for the City of Maplewood’s review (Attachments 1 through 3). The letter states that a watershed district boundary can be changed under Minnesota statutes. The process requires the watershed district to obtain a written statement of concurrence from the governing body with property to be added or transferred. Once received, the watershed district petitions the Minnesota Board of Water and Soil Resources to change the boundary. The Board notifies the property owners and holds a public hearing for the boundary change. As a courtesy, Maplewood staff has notified the Maplewood property owners of the proposed change. G3 Packet Page Number 39 of 131 2 Mr. Hanson states that the only noticeable change for the eight Maplewood residential property owners will be reduced property taxes as Valley Branch’s tax rate is lower than Ramsey- Washington’s tax rate. Both watershed districts offer the same type of grant opportunities for the implementation of stormwater best practices. Commission Review The Environmental and Natural Resources Commission recommended approval of the watershed district boundary change during their June 20, 2016, meeting. Recommendation Recommend approval of the attached resolution (Attachment 3). The resolution supports the petition from Valley Branch Watershed District to the Board of Water and Soil Resources, requesting a boundary change for the transfer of territory between it and its adjacent watershed management plan. Attachments 1. John Hanson Letter Dated February 10, 2016 2. Valley Branch Watershed District Boundary Change Map 3. Resolution Supporting the Petition from Valley Branch Watershed District to the Board of Water and Soils Resources Requesting a Boundary Change for the Transfer of Territory Between it and its Adjacent Watershed Management Organization G3 Packet Page Number 40 of 131 G3, Attachment 1 Packet Page Number 41 of 131 G3, Attachment 1 Packet Page Number 42 of 131 Ramsey-Washington MetroWatershed District Valley BranchWatershedDistrictMaplewood WhiteBearLake NorthSaint Paul Glen Oaks AveHelen St NLake Blvd NChippewa Ave NCounty Road D Brenner Ave E Shoshone Rd EStandridge Ave E2nd St NMary StLydia Ave E Bartelmy La NMa n i t o u D r Indian Way E Bellaire AveE County Rd D Sumac Rdg Beam Ave E Maple La E Joy Rd Gall Ave E ¨©107 ¨©109 456719 §¨¦694§¨¦694 SilverLake I 600 0 600Feet Barr Footer: ArcGIS 10.3.1, 2016-02-02 13:03 File: I:\Client\VBWD\District\Work_Orders\Out_of_Scope\Misc\2015_Misc\District_Legal_Boundary_Update\For_Distribution_to_LGUs\Munis\Maplewood_Letter_Map.mxd User: mbs2 Proposed District Legal Boundary Current District Legal Boundary Revised Hydrologic Boundary Proposed Parcel Change Proposed Parcel into VBWD No Change Proposed Parcel out of VBWD Municipal Boundary Parcel Boundary Figure 1 PROPOSED PARCEL CHANGESBETWEEN VALLEY BRANCHWATERSHED DISTRICT ANDSURROUNDING DISTRICTSCity of MaplewoodRamsey County, Minnesota Imagery Source: USDA NAIP, 2015 G3, Attachment 2 Packet Page Number 43 of 131 CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA RESOLUTION NO. _________ A RESOLUTION SUPPORTING THE PETITION FROM VALLEY BRANCH WATERSHED DISTRICT TO THE BOARD OF WATER AND SOIL RESOURCES, REQUESTING A BOUNDARY CHANGE FOR THE TRANSFER OF TERRITORY BETWEEN IT AND ITS ADJACENT WATERSHED MANAGEMENT ORGANIZATIONS. WHEREAS, the City of Maplewood received map figures showing the proposed changes to the Valley Branch Watershed District and Ramsey-Washington Metro Watershed District (“the Districts”) boundaries. WHEREAS, these boundary changes will make the legal boundaries of the Districts better aligned with the hydrologic boundaries that exist between the Districts within the City of Maplewood. NOW, THEREFORE BE IT RESOLVED, that the City of Maplewood City Council concurs with the proposed legal boundary changes to the Districts. The Maplewood City Council approved this resolution on ____________________________. G3, Attachment 3 Packet Page Number 44 of 131 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator DATE: July 19, 2016 SUBJECT: Approval of a Conditional Use Permit Review, Our City, Our Neighborhood Church, 1812 North Saint Paul Road Introduction The conditional use permit (CUP) for the Our City, Our Neighborhood Church, at 1812 North Saint Paul Road is due for its annual review. City ordinance requires a conditional use permit for churches. Background On July 22, 2013, the city council approved a CUP to allow a church at this site . On July 28, 2014, the city council reviewed this CUP and approved for one year. On July 27, 2015, the city council reviewed this CUP and approved for one year. Code Requirement Section 44-1100(a) of the zoning code states that CUPs shall be reviewed by the city council within one year of approval. At the one-year review, the council may specify an indefinite term for a subsequent review or a specific term not to exceed five years. Discussion Our City, Our Neighborhood was issued a building permit in November 2014 for its conversion of the building at 1812 North St. Paul Road into a church. This work has been completed and the church is occupying the building Staff is not aware of any neighborhood complaints or concerns at this point of the project. Staff recommends reviewing the permit for the church again only if a problem arises or a major change is proposed. Budget Impact None. G4 Packet Page Number 45 of 131 Recommendation Review the conditional use permit for the Our City, Our Neighborhood Church again only if a problem arises or a major change is proposed. Attachments 1. Location Map 2. Aerial Map 3. Applicant’s Proposed Floor Plan 4. July 22, 2013 City Council Minutes G4 Packet Page Number 46 of 131 Chad Bergo Proposed Church - 1812 North Saint PaulRoadLocationMap Attachment 1 1812 North Saint Paul Road ( Proposed Church) G4 Packet Page Number 47 of 131 Chad Bergo Proposed Church - 1812 North Saint PaulRoadAerialMap Attachment 2 1812 North Saint Paul Road ( Proposed Church) G4 Packet Page Number 48 of 131 G2, Attachment 3 G4, Attachment 3 Packet Page Number 49 of 131 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, July 22, 2013 Council Chambers, City Hall Meeting No. 13-13 1. Approval of Resolution for a Conditional Use Permit, Our City/Our Neighborhood Church at 1812 North St. Paul Road City Planner Martin gave the staff report and answered questions of the council. Samuel Ly, Pastor of Our City-Our Neighborhood Church addressed and answered questions of the council. Planning Commissioner Trippler addressed and gave the report from the Planning Commission. Mayor Rossbach moved to approve the resolution approving a Conditional Use Permit for Our City – Our Neighborhood Church, located at 1812 North Saint Paul Road including the 8 conditions listed with condition number five being reworded to clarify that the applicant’s parking be confined to the site and not allowed on city streets that prohibit on-street parking or neighboring properties, unless approved by a neighboring property owner and the city council. RESOLUTION 13-7-946 CONDITIONAL USE PERMIT WHEREAS, the Our City – Our Neighborhood Church applied for a conditional use permit to operate a church. WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit for churches and institutions of any educational, philanthropic and charitable nature. WHEREAS, this permit applies to the property located at 1616 Gervais Avenue. The property identification number is: 14-29-22-33-0012 WHEREAS, the history of this conditional use permit is as follows: 1. On July 16, 2013, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On July 22, 2013, the city council considered reports and recommendations of the city staff and planning commission. G4, Attachment 4 Packet Page Number 50 of 131 NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: 1. No exterior site or building exterior changes, except signage, shall take place unless approved by the city. Signs shall follow the city’s sign ordinance. Signs shall not be installed unless the applicant first obtains sign permits. 2. Any and all trash receptacles shall be contained within an enclosed structure. Any design of a new structure shall be subject to the city’s design review process. 3. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 4. The city council shall review this permit in one year. 5. All of the applicant’s parking shall be confined to the site and not allowed on city streets that prohibit on-street parking or neighboring properties, unless approved by a neighboring property owner and the city council. 6. The city shall monitor any parking complaints and report to the city council about compliance annually during the CUP review. G4, Attachment 4 Packet Page Number 51 of 131 7. The applicant shall submit a parking restriping plan for staff approval. 8. The applicant shall comply with all requirements of the building official, assistant fire chief and city engineer. The Maplewood City Council approved this resolution on July 22, 2013. Seconded by Councilmember Cave Ayes – All The motion passed. G4, Attachment 4 Packet Page Number 52 of 131 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator DATE: July 19, 2016 SUBJECT: Approval of a Conditional Use Permit Review, Tubman Center East Planned Unit Development, 1725 Monastery Way Introduction The conditional use permit (CUP) for the St. Paul’s Monastery planned unit development (PUD) at 2675 Larpenteur Avenue East is due for its annual review. The PUD allowed the development of the monastery property with the following uses: • A 40-unit senior-housing apartment building to be operated by CommonBond Communities. • A 50-unit town house development also to be built and operated by CommonBond. • A conversion of the monastery to a family-violence shelter by the Tubman Family Alliance. • A new monastery on the north end of the property. Background May 14, 2007: The city council approved this PUD and the preliminary plat for Century Trails Commons, the town house complex. Refer to the attached city council minutes. February 12, 2008: The community design review board (CDRB) approved the design plans for the new monastery. April 14, 2008: The city council approved the final plat for Century Trails Commons. April 22, 2008: The CDRB approved the design plans for the Century Trails Commons town homes. July 27, 2009: The city council approved the design plans and a revision to the PUD allowing unit sizes that are less than the required 580-square-foot minimum as stated in the zoning ordinance for the CommonBond Communities senior housing apartment building. July 12, 2010: The city council approved revised landscape plans. On July 26, 2010, July 25 2011 and July 23, 2012, the city council reviewed the CUP and agreed to review it again in one year. G5 Packet Page Number 53 of 131 On May 13, 2013, the city council approved a CUP revision to allow the Tubman Family Alliance to utilize the two upper floors in order to expand the shelter housing and services. On June 23, 2014 and July 27, 2015, the city council approved the previously revised CUP and agreed to review it again in one year to check the progress of the project. Code Requirement Section 44-1100(a) of the zoning code states that CUPs shall be reviewed by the city council within one year of approval. At the one-year review, the council may specify an indefinite term for a subsequent review or a specific term not to exceed five years. Discussion The monastery, 50-unit Trails Edge Town Homes and 40-unit Century Trails Senior Housing Apartments are complete. The Tubman Family Alliance received council approval in 2013 to expand its shelter and services into the upper two floors of its buildings. Staff is not aware of any neighborhood complaints or concerns. The 4th and 5th floor expansion is now complete. Staff recommends reviewing this permit again only if a problem arises or a major change is proposed. Budget Impact None. Recommendation Review the conditional use permit for the St. Paul’s Monastery again only if a problem arises or a major change is proposed. Attachments 1. Location Map 2. May 14, 2007 City Council Minutes 3. July 27, 2009 City Council Minutes 4. May 13, 2013 City Council Minutes 5. Site Plan G5 Packet Page Number 54 of 131 Location / ZoningMap2675Larpenteur AveEStPaul's Monastery Attachment 1 page #2 SITE Hill-MurrayHighSchool St Paul's Monastery G5, Packet Page Number 55 of 131 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, May 14, 2007 Council Chambers, City Hall Meeting No. 07-09 2. St. Paul’s Monastery Redevelopment (Century and Larpenteur Avenues) Public Comment on this matter was taken at a Special City Council Meeting on May 7, 2007. Public Comment is now closed. Discussion is limited to City Council questions for City Staff. a. Application for Conditional Use Permit for Planned Unit Development b. Preliminary Plat for Century Trails Commons Senior Planner Ekstrand presented the report and responded to questions from the council. Ellen Higgins, in charge of development for Common Bond Communities, addressed the council regarding the proposed affordable housing. Mayor Longrie thanked Ms. Higgins for her suggestion that a transportation task force be created to work toward increasing public transportation to this site. Mayor Longrie stated her support for increasing transportation on the site and creating a task force to look at these issues. Councilmember Hjelle That part of the South ½ of the Southeast Quarter of Section 13, Township 29, Range 22, Ramsey County, Minnesota lying east and north of a line described as beginning at a point on the south line of said Southeast Quarter of Section 13 985 feet west of the southeast corner of said Southeast Quarter of Section 13; thence 78 degrees 40 minutes to the right proceeding in a north-northwesterly direction for 620 feet to a point of curve; thence to the left on a curve having a radius of 100 feet a distance of 157.08 feet to a point of tangent; thence 90 degrees to the right, at right angles to the tangent to said curve at said point of moved to adopt the following resolution approving a conditional use permit for a planned unit development for the Sisters of St. Benedict of St. Paul’s Monastery. CONDITIONAL USE PERMIT RESOLUTION 07-05-071 WHEREAS, the Sisters of St. Benedict of St. Paul’s Monastery applied for a conditional use permit for a planned unit development to develop their 31.04-acre site with a 50 -unit town house development; a 40-unit seniors housing apartment building; to convert the existing monastery building as a multi-use family-violence shelter with 37 housing units, offices and support facilities and to build a future monastery building on the north end of their property. WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit for institutions of any educational, philanthropic and charitable nature. WHEREAS, this permit applies to the property located at 2675 Larpenteur Avenue. The legal description is: G5, Attachment 2 Packet Page Number 56 of 131 tangent, a distance of 450 feet; thence 90 degrees to the left a distance of 200 feet; thence 90 degrees to the right a distance of 225 feet, more or less, to the north line of said South ½ of the Southeast Quarter of Section 13. Except that part of the Southeast Quarter of said Southeast Quarter of Section 13 which lies northeasterly of a line parallel with and distant 100 feet southwesterly of a line described as beginning at a point on the east line of said Section 13, distant 1324.13 feet north of the southeast corner thereof; thence run westerly at an angle of 90 degrees with said east section line for 186.63 feet; thence deflect to the right on a 10 degree curve, delta angle 29 degrees 20 minutes, for 293.33 feet; thence on tangent to said curve for 100 feet and there terminating; together with all that part of the above described tract, adjoining and southerly of the above described strip, which lies easterly of a line run parallel with and distant 60 feet westerly of the following described line: Beginning at the point of intersection of the above described line with the east line of said Section 13; thence run southerly along the east line of said Section 13 for 540 feet and there terminating; also together with a triangular piece adjoining and southerly of the first above described strip and westerly of the last described strip, which lies northeasterly of the following described line: From a point on the last described line, distant 150 feet southerly of its point of beginning, run westerly at right angles to said line for 60 feet to the point of beginning of the line to be described; thence run northwesterly to a point on the southerly boundary of the first above described strip, distant 100 feet westerly of its intersection with a line run parallel with and distant 33 westerly of the east line of said Section 13. Which lies easterly, northerly and easterly of a line described as commencing at said southeast corner of the Southeast Quarter of Section 13; thence westerly, along said south line of the Southeast Quarter of Section 13, a distance of 832.02 feet to the point of beginning of the line to be described; thence deflecting to the right 78 degrees 40 minutes 00 seconds a distance of 750.06 feet; thence deflecting to the left 90 degrees 00 minutes 00 seconds a distance of 204.00 feet; thence deflecting to the right 90 degrees 00 minutes 00 seconds a distance of 638.98 feet to said north line of the south half of the Southeast Quarter of Section 13 and said line there terminating. WHEREAS, the history of this conditional use permit is as follows: 1. On March 20, 2007, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On May 7, 2007, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: G5, Attachment 2 Packet Page Number 57 of 131 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. G5, Attachment 2 Packet Page Number 58 of 131 Approval is subject to the following conditions: 1. This planned unit development shall follow the concept plans date-stamped January 11, 2007. These plans are considered concept plans because the applicant must submit design plans to the city for approval for the proposed apartments, town houses, future monastery; shelter and any other future use. Staff may approve minor changes. 2. This planned unit development does not give any approvals for Lot 1, Block 1 since this site has not been proposed for any future development and its future use is unknown. The development of this site would require a revision of this planned unit development and must comply with all city development requirements. 3. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. 4. The city council shall review this permit in one year. 5. The property owner shall be required to dedicate right of way for a roadway to be studied by the City Engineer during the next three to five year period. The final location of the roadway shall be studied by the City Engineer and reported with a recommendation to the city council. The final need for the roadway has not been determined but will likely be necessary if additional development occurs on this property in excess of that currently being proposed or at higher density levels than approved; and also if property sold includes a major expansion of uses that generate significant additional traffic to be generated at Hill-Murray. 6. The applicant must obtain all necessary and required permits from the Minnesota Department of Transportation, Ramsey County and the Ramsey-Washington Metro Watershed District. 7. The applicant must provide a right-turn lane on Century Avenue into the site, subject to MnDOT’s approval. 8. The applicant shall comply with all requirements of the engineering reports by Erin Laberee and Michael Thompson dated February 22, 2007 and by R. Charles Ahl dated April 19, 2007. 9. The applicant shall install sidewalks wherever possible along Larpenteur Avenue. 10. Staff may approve minor changes to the plans. Seconded by Councilmember Rossbach A friendly amendment was added to the motion requiring the following conditions be included in the resolution: 11. Establish a neighborhood committee of no less than nine members whose membership composite shall be one representative from Hill-Murray administration or trustees, one day care parent from Maple Tree Day Care, one parent whose child G5, Attachment 2 Packet Page Number 59 of 131 attends Hill-Murray, three neighborhood citizens who signed the petition included in the council packet and three neighborhood citizens who are from the yellow cards received by the city. The committee’s purpose shall be to facilitate communication, develop neighborhood solutions to neighborhood concerns, and provide feedback to all parties subject to the planned unit development. The committee shall report periodically to the council and disband when no longer needed. 12. Establish a transportation task force of neighbors and parties to the planned unit development to work on public transportation service and options for the site, to work in coordination with the neighborhood committee. 13. The proposed project shall be reviewed by the Community Design Review Board and all requirements of that board shall be followed. 14. Include two playground areas within the planned unit development as discussed at the hearing that were to be added to the plans. 15. Develop a security plan in partnership with all of the parties subject to the planned unit development and the neighborhood committee. 16. Monastery Way and Bennett Road shall be public roads and the cost of city sewer, storm water, public street infrastructure and city water shall be borne by the developer. 17. The applicant shall install sidewalks along applicant’s property on Larpenteur Avenue and internal streets. The council voted as follows: Ayes-all The Maplewood City Council approved this resolution on May 14, 2007. Councilmember Hjelle 5. The property owner shall be required to dedicate right-of -way for a roadway to be studied by the City Engineer during the next three to five year period. The final location of the roadway shall be studied by the City Engineer and reported with a moved approval of a preliminary plat for Century Trails Commons located at 2675 Larpenteur Avenue. Approval is subject to: 1. Redesigning the public street right-of-way within the site to be 60 feet wide. 2. Complying with the applicable requirements of the engineering reports by Erin Laberee and Michael Thompson dated February 22, 2007 and by R. Charles Ahl dated April 19, 2007. 3. Street lights shall be installed if required by the city engineer, subject to his approval. 4. The applicant shall dedicate any additional right-of-way if required by Ramsey County and the Minnesota Department of Transportation. G5, Attachment 2 Packet Page Number 60 of 131 recommendation to the city council. The final need for the roadway has not been determined but will likely be necessary if additional development occurs on this property in excess of that currently being proposed or at higher density levels than approved; and also if property sold includes a major expansion of uses that generate significant additional traffic to be generated at Hill-Murray. Seconded by Councilmember Rossbach Ayes-all G5, Attachment 2 Packet Page Number 61 of 131 MINUTES MAPLEWOOD CITY COUNCIL 6:30 p.m., Monday, July 27, 2009 Council Chambers, City Hall Meeting No. 15-09 THIS ITEM WAS HEARD OUT OF ORDER PER THE COUNCIL MOTION) L6. Planned Unit Development Revision For Century Trails Apartments By CommonBond Communities a. Senior Planner, Tom Ekstrand gave the report and answered questions of the council. Mayor Longrie asked if anyone wanted to address the council to come forward. 1. JudyWordock, Housing Development Manager, CommonBond Communities. 2. Paul Holmes, Architect with Pope Architects. 3. Gary Pearson, Planning Commission member gave the planning commission report. 4. Carolyn Peterson, 1801 Gervais Avenue, Maplewood. Councilmember Nephew moved to approve the Planned Unit Development Revision For Century Trails Apartments By CommonBond Communities. To also include recommendations from the Planning Commission and Community Design Review Board. RESOLUTION 09-07-225 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, CommonBond Communities applied for a revision of the conditional use permit for a planned unit development (PUD) for the St. Paul’s Monastery development plan. This PUD included a 40-unit senior housing apartment building as part of the development project. WHEREAS, CommonBond Communities has requested approval to build apartment units that have unit size reductions ranging from 550 square feet to 575 square feet of gross floor area with a maximum of 540 square feet or net habitable area which is less than the required 580 square foot minimum area stipulated by city ordinance. WHEREAS, Section 44-1093(b) of the city ordinances states that the city council may grant deviations from the city ordinance as part of a PUD. WHEREAS, this permit applies to the property located at the southwest corner of Benet Road and Century Avenue. The legal description is: Lot 1, Block 2, CENTURY TRAILS COMMONS WHEREAS, the history of this conditional use permit revision is as follows: 1. On July 7, 2009, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On July 27, 2009, the city council considered reports and recommendations of the city staff and planning commission. G5, Attachment 3 Packet Page Number 62 of 131 NOW, THEREFORE, BE IT RESOLVED that the city council passed the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 1. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. Seconded by Councilmember Rossbach. Ayes – All The motion passed. G5, Attachment 3 Packet Page Number 63 of 131 Attachment 4 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, May 13, 2013 Council Chambers, City Hall Meeting No. 09-13 J. NEW BUSINESS 3. Conditional Use Permit Revision for the Tubman Center East Planned Unit Development, 1725 Monastery Way (Simple Majority Vote Required to Approve) Senior Planner Ekstrand gave the staff report. Councilmember Juenemann moved to approve the Resolution, with revisions to number six as requested by the applicant, amending the Conditional Use Permit the St. Paul’s Priory planned unit development which allowed the Tubman Family Shelter facility in the former monastery building located at 1725 Monastery Way. RESOLUTION 13-5-913 PLANNED UNIT DEVELOPMENT REVISION RESOLUTION WHEREAS, the Harriet Tubman Center East has applied to revised the conditional use permit for a planned unit development that included the development of the former 31-acre St. Paul’s Priory site. This development included a 50-unit town house development; a 40-unit seniors housing apartment building; the conversion of the former monastery into a multi-use family-violence shelter for Tubman and a future monastery building on the north end of their property. WHEREAS, the Harriet Tubman Center East is requesting amendment of this permit to expand their services and shelter housing. The shelter housing will expand to occupy the upper two floors of the building. The expanded services and programming will include the following uses: temporary shelter housing, legal services, counseling services, youth and family services, community training and education, child care, creative art studios and administrative offices. In addition to those, Tubman would add therapeutic and community gardens, a bus shelter for the community and Tubman clients, a community health clinic which will work in collaboration with Tubman counseling services, and renew the existing commercial kitchen to provide meals to Tubman residents and other facility users as well as partner with a community college and others to provide training in basic food preparation. WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit for institutions of any educational, philanthropic and charitable nature. WHEREAS, this permit applies to the property located at 1725 Monastery Way. The legal description is: Lot 2, Block 1, St. Paul’s Monastery G5, Packet Page Number 64 of 131 Attachment 4 WHEREAS, the history of this conditional use permit revision is as follows: 1. On May 7, 2013, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On May 13, 2013, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit revision, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. This planned unit development shall follow the concept plans date-stamped January 11, 2007 and the subsequent, specific design approvals for new town homes, apartments and monastery approved by the community design review board. Staff may approve minor changes. G5, Packet Page Number 65 of 131 Attachment 4 2. This planned unit development does not give any approvals for Lot 1, Block 1 since this site has not been proposed for any future development and its future use is unknown. The development of this site would require a revision of this planned unit development and must comply with all city development requirements. 3. This permit revision allows the Tubman Center East to expand their shelter housing to the remaining two upper floors in the building. This permit also permits the applicant’s support activities such as: a legal center, offices, counseling services group rooms, child care, playground, classrooms, community gathering spaces, space for collaborative community partnerships, community gardens, bus shelters and expanded use of the commercial kitchen for residents and other facility users and collaborative community groups. 4. The applicant shall work with city staff to on the placement and possible screening of future community gardens. 5. The applicant shall work with city staff on the appearance and location of bus shelters. These bus shelters may require the review and approval of the community design review board. 6. The applicant shall work to inform, educate, and encourage their residents and staff to park in Tubman parking lots and abide by all Maplewood parking regulations. City staff will monitor this and if parking issues continue the City Council may consider requiring the property owner increase on-site parking to meet the needs of facility users. The Maplewood City Council approved this resolution on May 13, 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. G5, Packet Page Number 66 of 131 G5, Attachment 5 Packet Page Number 67 of 131 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator DATE: July 19, 2016 SUBJECT: Approval of a Conditional Use Permit Review, Holiday Station Store, 1285 Cope Avenue East Discussion The conditional use permit (CUP) for the Holiday Station Store, located at 1285 Cope Avenue East, is due for its annual review. In 2014, the city council approved a conditional use permit for the site which allowed reduced proximity to a residential district and modified operating hours. The council also approved a resolution to allow three setback variances, and the design plans for the site. Background On June 9, 2014, the council approved a CUP for modified business hours, and reduced proximity to a residential area, as well as an approval of site variances, and design plans. On July 13, 2015 the city council reviewed the CUP and approved for one year. Discussion Construction of the Holiday Station Store is complete. The landscaping has also been completed according to the approved landscaping plan and has survived for more than one year. All other required conditions of approval for this site have been met and staff is not aware of any neighborhood concerns. Staff recommends reviewing this permit again only if a problem arises or a major change is proposed. Budget Impact None. Recommendation Review the conditional use permit for the Holiday Station Store again only if a problem arises or a major change is proposed. G6 Packet Page Number 68 of 131 Attachments 1. Overview Map 2. Site Plan 3. Building Elevations 4. June 9, 2014 City Council Minutes G6 Packet Page Number 69 of 131 1285 Cope Avenue East – Conditional Use Permit and Setback Variances Request Location Map Location of Proposed Holiday Station Store G6 A t t a c h m e n t 1 Packet Page Number 70 of 131 SC ALE IN FEET040 20 Cl ie n t Pr o je c t Lo c a t io n Ce r t if ic a t io n Sh e e t T it le Su m m a r y Re v is io n H is t o r y Sh e e t N o Re v is io n Pr o je c t N o Da te Su bm ittal Revision No By De signed Dr aw n Ap proved Book Page Ph ase Initial Issued TH E L I N N CO M P A N I E S 17 89 W O O D LA N E D R IV E SU ITE A WO O D BU R Y M N 55125 3910 HO L I D A Y ST A T I O N S T O R E 12 8 5 C O P E A V E MA P L E W O O D MN JFJ JFJ MC A 74 0 31 PR ELIM INARY 04 11 2014 LI N 1 9 9 7 6 Apr 11 2014 2 42pm User 260 L PROJECTS LIN19976 dwg Civil Design Development 19976 C3 0 SITE dwg C3 0 SI T E P L A N A. ALL DIM EN SIONS ARE RO UNDED TO THE N EAREST TENTH FOO T B. ALL DIM ENSIONS SHOW N ARE TO THE FACE OF CURB TO FACE O F CU RB U NLESS O THERW ISE NO TED C. ALL AREAS ARE ROU NDED TO THE NEAREST SQUARE FO OT D. ALL PARKING STALLS TO BE 9 IN W IDTH AND 18 IN LEN GTH UNLESS OTHERW ISE INDICATED E. CO NTRACTOR SHALL REFER TO ARCHITECTURAL PLANS FOR EXACT LOCATIO NS AND DIM ENSIONS O F EXIT PO RCHES RAM PS PRECISE BUILDIN G DIM ENSIO NS AND EXACT BUILDIN G UTILITY ENTRANCE LO CATIO NS F. SEE ARCHITECTURAL PLANS FOR PYLON SIGN DETAILS G. SEE ARCHITECTURAL PLANS FOR LIGHT PO LE FOU NDATION DETAILS AND FOR EXACT LOCATION S O F LI GHT PO LES H. REFER TO FIN AL PLAT FOR LO T BOU NDARIES LOT NUM BERS LOT AREAS AN D LOT DIM EN SION S I. ALL G RADIENTS O N SIDEW ALKS ALO NG THE ADA ROU TE ARE SHALL HAVE A M AXIM UM LO NGITUDIN AL SL O PE OF 5 1 20 EXCEPT AT CURB RAM PS 1 12 AND A M AXIM UM CRO SS SLOPE OF 2 08 1 48 TH E M AXIM UM SLOPE IN ANY DIRECTIO N O N AN ADA PARKIN G STALL O R ACCESS ISLE SHALL BE 2 08 1 48 THE CONTRACTO R SHALL REVIEW AND VERIFY THE GRADIEN T IN THE FIELD ALON G THE ADA RO UTES PRIO R TO PLACIN G CONCRETE O R BITUM IN OUS THE CON TRACTO R SHALL NO TIFY THE EN GINEER IM M EDIATELY IF THERE IS A DISCREPANCY BETW EEN THE GRADIEN T IN THE FIELD VERSUS THE DE SIGN GRADIEN T J. NO PARKING FIRE LANE SIGN S SHALL BE PLACED ALONG ALL DRIVEW AYS PER THE DIRECTION OF THE GO LDEN VALLEY FIRE DEPARTM ENT K. DRAINAGE AND UTILITY EASEM ENTS SHALL BE PROVIDED AS REQU IRED DRAINAGE AND UTILITY EA SEM ENTS W ILL BE PRO VIDED O VER ALL PUBLIC UTILITIES LE G E N D EA SEM ENT CU RB GUTTER BU ILDING RE TAIN ING W ALL NU M BER O F PARKING ST ALLS PER RO W SI GN PI PE BO LLARD BI TU M INOU S PA VING CO NCRETE PA VING PR OPERTY LIM IT EX ISTIN G PR O PO SED KE Y NO TE DE V E L O P M E N T N O T E S WE TLAN D LIM ITS TR EELINE TO TAL SITE AREA SU RFACE COVERAGE PR OPOSED BUILDING AREA IM PERVIOUS SURFACE PERCEN TAGE PE RVIOUS SURFACE PERCEN TAGE TO TAL DISTURBED AREA OF THE SITE ZO NING EX ISTING ZO NING PR OPOSED ZON ING PA RKIN G PR OPOSED PARKING DE V E LO P M E N T S U M M A R Y 49 772 SF 1 14 AC 6, 104 SF 0 14 AC 0. 88 AC 77 1 0. 26 AC 22 9 49 772 SF 1 14 AC CO M M ERCIAL CO M M ERCIAL 16 STALLS G6, Attachment2 Packet Page Number 71 of 131 G6, Attachment3 Packet Page Number 72 of 131 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, June 9, 2014 Council Chambers, City Hall Meeting No. 10-14 1. Approval of the Following Requests for a Holiday Station Store, 1285 Cope Avenue East a. Approval of a Resolution for a Conditional Use Permit Revision to Allow a Motor Fuel Station to be Open 24 hours a Day and to Have a Reduced Proximity to a Residential District b. Approval of a Resolution for Building and Parking Lot Setback Variances c. Approval of Design Plans City Planner Martin gave the staff report and answered questions of the council. Planning Commissioner Trippler gave the Planning Commission report. Applicant Stephen Lins of Linn Companies addressed the council to give additional information and answer questions of the council. Public Works Director Thompson answered additional questions of the council. The following people spoke: 1. Ann Cleland, Maplewood Resident 2. Roger Franz, Maplewood Resident 3. Bob Zick, North St. Paul Resident Councilmember Cardinal moved to approve: 1. Adopt the resolution approving a conditional use permit revision for a major motor fuel station to be located at 1285 Cope Avenue. This CUP allows the Holiday Station Store to be open 24 hours a day and to be constructed closer than 350 feet to a residential district. Approval is based on the findings required by ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): a. Adherence to the site plan, dated May 27, 1988 date-stamped April 25, 2014, unless a change is approved by the City's Community Design Review Board City Council. Staff may approve minor changes. b. The right-turn lane proposed along English Street shall be subject to the City Engineer's and MnDOT’s approval. c. The applicant shall restripe repair any damage to the sidewalk and curbs along English Street and Cope Avenue, and widen it if necessary, to provide a left-turn lane for west-bound Highway 36, subject to the MnDOT’s and the City Engineer's approval. G6, Attachment 4 Packet Page Number 73 of 131 d. The landscape plan shall be revised for Community Design Review Board staff’s approval showing: 1) On-site berming along Cope Avenue arid English Street. These berms shall be four feet tall. 2) A thick screen of evergreen plantings shall be provided, maintained and replaced when necessary on top of the berms to block headlight glare, to meet the requirements of Section 36-27 of the City code. 3) Trees shall also be planted on top of the berms. The addition of landscaping along the English Street and Highway 36 sides of the site. Also, the applicant shall move the three Colorado Blue Spruce that were proposed on the south side of Cope Avenue onto the site. The landscaping plan shall also meet or exceed tree- replacement requirements. The site shall have in-ground irrigation provided. The revised landscaping plan shall be further developed to provide landscaping screening on the south and southeast sides of the site. e. Gas sales shall be limited to two dispensers on one island. There shall be no vehicle repair or maintenance. f. The upper floor uses, facing Cope Avenue, shall not be open between the hours of 10:00 P.M. and 7:00 A.M. The fuel station, convenience store and car wash are allowed to be open 24 hours a day. Intercom use may be limited by the city if there are complaints about volume and late night use. g. There shall be no temporary or permanent outside storage or sales, except fuel Outdoor storage and sales are allowed along the south and west building elevations and under the gas canopy. Outdoor storage and sales are not allowed anywhere else on site. h. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. i. The city council shall review this permit in one year. 2. Adopt the resolution approving the following setback variances for the proposed Holiday Station Store building and parking lot: a ten-foot building setback variance from the north property line (code requires 30 feet and 20 feet is proposed) and ten- foot parking lot setback variances for the parking lot from the north and east property lines (code requires 15 feet and five feet is proposed). These variance approvals are based on the following findings: a. The proposed use would be in harmony with the general purposes and intent of the zoning ordinance since the wide boulevards on the north and east would provide substantial building and parking lot setbacks on those sides. G6, Attachment 4 Packet Page Number 74 of 131 b. The proposed commercial use is consistent with the commercial classification of the Maplewood Comprehensive Plan. c. The applicant is proposing to use the property in a reasonable manner that would otherwise not be permitted by the city’s major motor fuel station setback requirements. The plight of the landowner is due to circumstances unique to the property not created by the landowner and the variance will not alter the essential character of the locality. 3. Approve the plans date-stamped April 25, 2014, for the Holiday Station Store to be located at 1285 Cope Avenue East. Approval is subject to the applicant doing the following: a. Repeat this review in two years if the city has not issued a building permit for this project. b. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: A revised landscaping plan showing landscaping along the English Street and Highway 36 sides of the site. Also, the applicant shall move the three Colorado Blue Spruce that were proposed on the south side of Cope Avenue onto the site. The landscaping plan shall also meet or exceed tree- replacement requirements. The site shall have in-ground irrigation provided. The earth berms along the Cope Avenue frontage shall be at least three feet tall. A revised site plan providing for all customer parking spaces to be 10 feet wide. There must be a total of 35 parking spaces. Parking spaces designated for employees may be nine feet wide and shall be signed as such. Handicap-accessible parking spaces shall comply with ADA, American’s With Disabilities Act requirements. A revised building elevation plan indicating that only the north and east sides of the building and the northerly, highway-frontage freestanding sign, shall have the blue LED accent light bands applied. All lighting fixtures on the under-side of the fuel island canopy shall be recessed so their lenses do not drop beneath the bottom of the canopy. The blue awnings proposed on the building shall also be applied to the windows on the north elevation. A revised photometric plan which meets all city lighting requirements. An irrevocable letter of credit or cash escrow for all required landscaping. The amount shall be 150 percent of the cost of the work. The city shall hold this escrow until it has been shown that the landscaping has survived one full growing season. A plan to either paint roof-top mechanical equipment or to possibly screen it, as code requires, from nearby homes. G6, Attachment 4 Packet Page Number 75 of 131 c. Signage on the property is not part of the design review approval. The applicant shall apply for sign permits to be reviewed by staff. d. Comply with all requirements of the engineering report dated May 5, 2014. e. All work shall follow the approved plans and these conditions. Staff may approve minor changes. Resolution 14-6-1077 Conditional Use Permit Revision Resolution WHEREAS, Stephen Linn, representing Linn Companies, applied for a conditional use permit revision to build a new motor fuel station, convenience store and car wash building. WHEREAS, this conditional use permit would allow the following: a. To be open 24 hours-a-day. Code requires motor fuel stations to be closed between 11 p.m. and 6 a.m. if the station is closer than 350 feet to a residential district. b. To have any structure in a M1 district that is closer than 350 feet to a residential district. c. To have any part of a major motor fuel station closer than 350 feet to a residential district. WHEREAS, this permit applies to the property at 1285 Cope Avenue East. The property identification numbers for this property are: 09-29-22-41-0029 and 09-29-22-41-0007 WHEREAS, the history of this conditional use permit revision is as follows: 1. The planning commission held a public hearing on May 20, 2014. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing an opportunity to speak and present written statements. The planning commission considered the reports and recommendations from the city staff. The planning commission recommended that the city council approve this conditional use permit revision. 2. On June 9, 2014, the city council considered the recommendations of city staff and the planning commission and the testimony of persons present at the meeting. NOW, THEREFORE, BE IT RESOLVED that the city council approved this permit because: 1. The use would be located, designed, maintained, constructed and operated to be G6, Attachment 4 Packet Page Number 76 of 131 in conformity with the City's Comprehensive Plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions (additions underlined, deletions crossed out): 1. Adherence to the site plan, date-stamped April 25, 2014, unless a change is approved by the City Council. Staff may approve minor changes. 2. The right-turn lane proposed along English Street shall be subject to the City Engineer's and MnDOT’s approval. 3. The applicant shall repair any damage to the sidewalk and curbs along English Street and Cope Avenue, subject to the MnDOT’s and the City Engineer's approval. 4. The landscape plan shall be revised for staff’s approval showing: The addition of landscaping along the English Street and Highway 36 sides of the site. Also, the applicant shall move the three Colorado Blue Spruce that were proposed on the south side of Cope Avenue onto the site. The landscaping plan shall also meet or exceed tree-replacement requirements. The site shall have in-ground irrigation provided. The revised landscaping plan shall be further developed to provide landscaping screening on the south and southeast sides of the site. 5. There shall be no vehicle repair or maintenance. G6, Attachment 4 Packet Page Number 77 of 131 6. The fuel station, convenience store and car wash are allowed to be open 24 hours a day. Intercom use may be limited by the city if there are complaints about volume and late night use. 7. Outdoor storage and sales are allowed along the south and west building elevations and under the gas canopy. Outdoor storage and sales are not allowed anywhere else on site. 8. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 9. The city council shall review this permit in one year. The Maplewood City Council approved this resolution on June 9, 2014. Resolution 14-6-1078 Variance Resolution WHEREAS, Stephen Linn, representing Linn Companies, applied for the following variances as part of his request to build a new Holiday Station Store: A 10-foot building setback variance for the proposed car wash to be placed 20 feet from the north lot line, and two 10-foot parking lot setback variances on the north and east sides of the site in order to have a five-foot setback from the Highway 36 and English Street rights-of-way. WHEREAS, these variances apply to the property at 1285 Cope Avenue East. The property identification numbers for this property are: 09-29-22-41-0029 and 09-29-22-41-0007 WHEREAS, Section 44-20(6)(a) requires that buildings be setback 30 feet from street right-of-way, and Section 44-20(5)(a) requires that parking lots be set back 15 feet from street right-of-way. WHEREAS, the applicant is proposing that their building have a 20 foot setback from the Highway 36 right-of way and the parking lot have a five-foot setback from the Highway 36 and English Street rights-of-way. WHEREAS, this requires variances of 10 feet for the building and 10 feet for the parking lot on two sides. WHEREAS, the history of this variance is as follows: 1. The planning commission held a public hearing on May 20, 2014. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at G6, Attachment 4 Packet Page Number 78 of 131 the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve these variances. 2. On June 9, 2014 the city council considered the recommendations of city staff and the planning commission and the testimony of persons present at the meeting. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described variances since: 1. The proposed use would be in harmony with the general purposes and intent of the zoning ordinance since the wide boulevards on the north and east would provide substantial building and parking lot setbacks on those sides. 2. The proposed commercial use is consistent with the commercial classification of the Maplewood Comprehensive Plan. 3. The applicant is proposing to use the property in a reasonable manner that would otherwise not be permitted by the city’s major motor fuel station setback requirements. The plight of the landowner is due to circumstances unique to the property not created by the landowner and the variance will not alter the essential character of the locality. The Maplewood City Council approved this resolution on June 9, 2014. Seconded by Mayor Slawik Ayes – Mayor Slawik, Council Member Abrams, Cardinal and Juenemann Nays – Councilmember Koppen The motion passed. Interim City Manager gave additional information and answered questions of the council. City Planner Martin and Public Works Director/City Engineer Thompson gave additional information and answered questions of the council. City Attorney Kantrud answered additional questions of the council. Councilmember Juenemann moved to bring back the review of the conditional use permit and all of the conditions of that permit to make sure they have been incorporated into the business at this location and that it’s functioning as they promised. Seconded by Councilmember Cardinal Ayes – All The motion passed. G6, Attachment 4 Packet Page Number 79 of 131 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator DATE: July 19, 2016 SUBJECT: Approval of a Conditional Use Permit Review, Whitaker Sports and Classic Cars, 1081 Highway 36 Discussion The conditional use permit (CUP) for Whitaker Sports and Classic Cars located at 1081 Highway 36 is due for review. The conditional use permit was issued allowing for used car sales to take place at this site. This review also includes a variance to allow used car sales closer than 350 feet to a residential area. Background On July 14, 2014, the city council approved a conditional use permit for Chuck Whitaker to sell used cars from the property located at 1081 Highway 36. The city council also approved a variance to allow for the car sales to take place closer than 350 feet to a residential area. On July 13, 2015 the city council reviewed the CUP and approved for one year. Discussion The exterior site improvements that were proposed last year have been completed and are meeting the conditions of approval. The city council approved a slight modification to the CUP to allow up to seven cars to be displayed outside. Staff inspected this site several times for this review and found the site consistently within compliance. Budget Impact None. Recommendation Review the conditional use permit for Whitaker Sports and Classic Cars again only if a problem arises or a major change is proposed. G7 Packet Page Number 80 of 131 Attachments 1. Location Map 2. Floor Plan 3. July 14, 2014 city council minutes G7 Packet Page Number 81 of 131 G7, Attachment 1 Packet Page Number 82 of 131 G7, Attachment 2 Packet Page Number 83 of 131 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, July 14, 2014 Council Chambers, City Hall Meeting No. 11-14 1. Approval of the Following at 1081 Highway 36 for Chuck Whitaker: a. A Conditional Use Permit for Used-Car Sales b. A Variance for Used-Car Sales Closer than 350 Feet to a Residential District Councilmember Cardinal recused himself from participating and voting on this agenda item. Senior Planner Ekstrand gave the staff report. John Donofrio, Planning Commissioner addressed the council and gave the Planning Commission report. Charles Whitaker, Owner of Whitaker Buick GMC Company addressed the council and gave additional information. Councilmember Abrams moved to approve the staff recommendation with minor amendment of only permitting 7 cars out in front of the property at one time. A. Approve the conditional use permit resolution to allow used-car sales at 1081 Highway 36. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All construction shall follow the plans date-stamped June 11, 2014, approved by the city. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year after review and good-cause is shown. 3. The city council shall review this permit in one year. 4. This permit requires that cars for sale be kept indoors as proposed. 5. Any signs shall be installed in accordance with the Maplewood Sign Ordinance. 6. The applicant shall pave the area behind the building to eliminate the graveled parking and driveway surfaces. The property owner shall also do the same in the area behind Hirschfield’s at the same time to clean up the site. 7. The permitted hours of retail operation shall be Monday through Thursday 9 a.m. to 8 p.m. and Friday and Saturday 9 a.m. to 6 p.m. 8. Test drives shall be limited to the frontage road with drives through the residential neighborhood strongly discouraged. 9. Vehicle deliveries and transport unloading shall be done on site and not along G7, Attachment 3 Packet Page Number 84 of 131 public streets. B. Approve of the variance resolution for the proposed Whitaker used car sales business to be less than 350 feet from a residential district. The proposed use would be 190 feet away. This variance approval is based on the following findings: 1. The proposed variance would be in harmony with the intent of the ordinance. With a 350 foot separation from a residential property, the code attempts to buffer auto sales activities from residents. In this case, there would be no outdoor car sales or displays, to eliminate any neighborhood impact. 2. The use would be consistent with the comprehensive plan since it is classified commercial and auto sales are a commercial activity. 3. There are practical difficulties in complying with the ordinance. The existing building is closer than 350 feet to the nearest residentially zoned property. This proximity is nothing the applicant can control. This “practical difficulty” is being addressed by the applicant by operating his used car sales business inside the building. Other than test drives, there would be no impact on the neighborhood. The residential district to the north, furthermore, is almost fully screened by mature trees from this commercial property. Resolution 14-7-1098 Conditional Use Permit WHEREAS, Chuck Whitaker, of Whitaker Buick GMC Co., has applied for a conditional use permit be allowed to sell used automobiles at 1081 Highway 36. WHEREAS, Sections 44-512 (5) of the city ordinances requires a conditional use permit for used car sales in a M1 (light manufacturing) zoning district. WHEREAS, this permit applies to the property located at 1081 Highway 36. The property identification number of this property is: 092922310001 WHEREAS, the history of this conditional use permit is as follows: 1. On July 1, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On July 14, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit, because: G7, Attachment 3 Packet Page Number 85 of 131 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans date-stamped June 11, 2014, approved by the city. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year after review and good-cause is shown. 3. The city council shall review this permit in one year. 4. This permit requires that cars for sale be kept indoors as proposed. 5. Any signs shall be installed in accordance with the Maplewood Sign Ordinance. 6. The applicant shall pave the area behind the building to eliminate the graveled parking and driveway surfaces. The property owner shall also do the same in the area behind Hirschfield’s at the same time to clean up the site. 7. The permitted hours of retail operation shall be Monday through Thursday 9 a.m. to 8 p.m. and Friday and Saturday 9 a.m. to 6 p.m. 8. Test drives shall be limited to the frontage road with drives through the residential neighborhood strongly discouraged. G7, Attachment 3 Packet Page Number 86 of 131 9. Vehicle deliveries and transport unloading shall be done on site and not along public streets. The Maplewood City Council approved this resolution on July 14, 2014. Resolution 14-7-1099 Variance Resolution WHEREAS, Chuck Whitaker, of Whitaker Buick GMC Co., has applied for a variance to be allowed to operate a used car sales business closer than 350 feet to a residential zoning district. WHEREAS, this variance applies to the property at 1081 Highway 36. The property identification numbers for this property is: 092922310001 WHEREAS, Sections 44-512 (5) of the city ordinances requires that used car sales businesses be at least 350 feet from a residential district. WHEREAS, the applicant’s proposed use would be 190 feet from the nearest residential district. WHEREAS, the history of this variance is as follows: 1. The planning commission held a public hearing on July 1, 2014. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this variance. 2. On July 14, 2014, the city council considered the recommendations of city staff and the planning commission and the testimony of persons present at the meeting. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described variances since: 1. The proposed variance would be in harmony with the intent of the ordinance. With a 350 foot separation from a residential property, the code attempts to buffer auto sales activities from residents. In this case, there would be no outdoor car sales or displays, to eliminate any neighborhood impact. 2. The use would be consistent with the comprehensive plan since it is classified commercial and auto sales are a commercial activity. 3. There are practical difficulties in complying with the ordinance. The existing building is closer than 350 feet to the nearest residentially zoned property. This proximity is nothing the applicant can control. This “practical difficulty” is being addressed by the applicant by operating his used car sales business inside the building. Other than test drives, there would be no impact on the neighborhood. The residential district to G7, Attachment 3 Packet Page Number 87 of 131 the north, furthermore, is almost fully screened by mature trees from this commercial property. The Maplewood City Council approved this resolution on July 14, 2014. Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Koppen Abstain – Councilmember Cardinal The motion passed. G7, Attachment 3 Packet Page Number 88 of 131 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator DATE: July 19, 2016 SUBJECT: Approval of a Conditional Use Permit Review, Maplewood Collision Center, 2020 Rice Street Discussion The conditional use permit (CUP) for Maplewood Collision Center located at 2020 Rice Street is due for review. The conditional use permit was issued allowing for used car sales to take place at this site. A motor vehicle repair business had already been approved and was operating from this site Background On August 23, 1996, the city council approved the following for this site: 1. A lot split to create the site. 2. A conditional use permit (CUP) for automotive repair. 3. Site, building and landscape plans. 4. Authorize the applicant to request the use of the City of Roseville’s water system. On July 13, 2015 the city council approved a CUP for used auto sales. Discussion No exterior site improvements were proposed as part of this request. The applicant was required to remove the unauthorized rental vehicles from the site and restripe the parking spaces. Both items have been satisfied. Staff recommends reviewing this permit again only if a problem arises or a major change is proposed. Budget Impact None. G8 Packet Page Number 89 of 131 Recommendation Review the conditional use permit for Maplewood Collision Center again only if a problem arises or a major change is proposed. Attachments 1. Location Map 2. July 13, 2015 City Council Minutes G8 Packet Page Number 90 of 131 Hazelwood Hillside Beaver Lake Parkside Highwood Gladstone Battle Creek Sherwood Glen Vista Hills Kohlman Lake Western Hills Maplewood Heights Carver Ridge Maplewood, City of Maplewood Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, CNES/Airbus DS, USDA,USGS, AEX, Getmapping, Aerogrid, IGN, IGP,swisstopo, and the GIS User Community, Esri, HERE,DeLorme, TomTom, MapmyIndia, © OpenStreetMapcontributors, and the GIS user community 2020 Rice Street North Conditional Use Permit Revision - Used Auto Sales - Overview Map G8, Attachment 1 Packet Page Number 91 of 131 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, July 13, 2015 Council Chambers, City Hall Meeting No. 13-15 A. NEW BUSINESS 1. Approval of a Conditional Use Permit for Used Motor Vehicles, Maplewood Collision Center, 2020 Rice Street Economic Development Coordinator Martin gave the staff report. Commissioner Desai gave the planning commission report. Applicant Hue Vang addressed the council to give additional information and answer questions of the council. Councilmember Koppen moved to approve the conditional use permit resolution to allow a used motor vehicles business located at 2020 Rice Street North. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All use of the property shall follow the submitted site plan and approved by the city. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year after review and good-cause is shown. 3. The city council shall review this permit in one year. 4. Prior to the city issuing a business license, the property owner shall prepare the site in the following manner: a. Restripe the all areas of the parking lot to meeting parking space dimension and drive aisle requirements. b. Remove all unapproved rental vehicles from the site. 5. New signs must comply with the current sign ordinance requirements. 6. No use of attention-getting advertising devices including, but not limited to: banners, flags, stingers, streamers or similar (unless they are allowed by the city’s sign ordinance). 7. All cars for sale must be kept in the fenced-in-area of the parking lot as indicated by the applicant’s site plan. 8. All vehicles and the site shall always be kept in neat, clean and orderly condition. Resolution 15-7-1231 CONDITIONAL USE PERMIT RESOLUTION G8, Attachment 2 Packet Page Number 92 of 131 WHEREAS, Hue Vang of Maplewood Collision Center applied for a conditional use permit to be allowed to sell used motor vehicles at 2020 Rice Street North. WHEREAS, Section 44-512(5) of the city ordinance requires a conditional use permit for used motor vehicles sales in a BC (business commercial) zoning district. WHEREAS, this permit applies to the property at 2020 Rice Street. The legal description is: SECTION 18 TOWN 29 RANGE 22 N 142 FT OF W 455.6 FT OF PART OF W 1/2 OF NW 1/4 LYING S OF A LINE RUN FROM A PT ON WL OF SD W 1/2 DIST 525 FT N FROM NW COR OF S 675 FT OF SD W 1/2 TO A PT ON EL OF SD W 1/2 DIST 1214 FT N OF SE COR OF SD W 1/2 OF NW 1/4. (PIN 18-29-22-23-0016) WHEREAS, on July 7, 2015, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this request. WHEREAS, on July 13, 2015, the city council reviewed this request after considering the recommendations of staff and the planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be inconformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. G8, Attachment 2 Packet Page Number 93 of 131 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All use of the property shall follow the submitted site plan and approved by the city. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year after review and good-cause is shown. 3. The city council shall review this permit in one year. 4. Prior to the city issuing a business license, the property owner shall prepare the site in the following manner: a. Restripe the all areas of the parking lot to meeting parking space dimension and drive aisle requirements. b. Remove all unapproved rental vehicles from the site. 5. New signs must comply with the current sign ordinance requirements. 6. No use of attention-getting advertising devices including, but not limited to: banners, flags, stingers, streamers or similar (unless they are allowed by the city’s sign ordinance). 7. All cars for sale must be kept in the fenced-in-area of the parking lot as indicated by the applicant’s site plan. 8. All vehicles and the site shall always be kept in neat, clean and orderly condition. Seconded by Councilmember Juenemann Ayes – All The motion passed. G8, Attachment 2 Packet Page Number 94 of 131 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator DATE: July 19, 2016 SUBJECT: Approval of a Conditional Use Permit Review, The Shores at Lake Phalen, 1870 East Shore Drive Discussion The conditional use permit (CUP) for The Shores at Lake Phalen, located at 1870 East Shore Drive, is due for its annual review. In 2015, the city council approved a conditional use permit revision to add 16 surface parking spaces to serve as an overflow parking lot. Background On August 9, 2010, the city council approved the following for this site: 1. A lot split 2. A conditional use permit (CUP) for the planned unit development 3. Site, building and landscape plans 4. A wetland buffer variance 5. The creation of a tax increment financing (TIF) housing district On August 10, 2015 the city council approved a CUP revision to build an overflow parking lot. Discussion Construction of the parking lot is complete and all landscaping has been restored and is in place. Staff is not aware of any neighborhood concerns. Staff recommends reviewing this permit again only if a problem arises or a major change is proposed. Budget Impact None. G9 Packet Page Number 95 of 131 Recommendation Review the conditional use permit for The Shores at Lake Phalen again only if a problem arises or a major change is proposed. Attachments 1. Overview Map 2. Site Plan 3. August 10, 2015 City Council Minutes G9 Packet Page Number 96 of 131 Hazelwood Hillside Beaver Lake Parkside Highwood Gladstone Battle Creek Sherwood Glen Vista Hills Kohlman Lake Western Hills Maplewood Heights Carver Ridge Maplewood, City of Maplewood Sources: Esri, HERE, DeLorme, TomTom, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), swisstopo, MapmyIndia, © OpenStreetMap contributors, and the GIS User Community, Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, City of Maplewood, Esri, HERE, DeLorme, TomTom, MapmyIndia, © OpenStreetMap contributors, and the GIS user community The Shores at Lake Phalen Planned Unit Development Revision - Overview Map G9$WWDFKPHQW1 Packet Page Number 97 of 131 G9$WWDFKPHQW2 Packet Page Number 98 of 131 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, August 10, 2015 Council Chambers, City Hall Meeting No. 15-15 3. Consideration of a Planned Unit Development Revision and Design Review for an Overflow Parking Lot, The Shores at Lake Phalen, 1870 East Shore Drive Building Official Carver gave the staff report and answered questions of the council. Commissioner Fred Dahm gave the report from the planning commission. City Engineer/Public Works Director Thompson answered additional questions of the council. Greg Johnson of Maplewood Senior Living, LLC addressed the council to give additional information and answer questions of the council. Councilmember Koppen moved to approve: 1. Approve the revised conditional use permit for a planned unit development resolution to allow an additional 16 parking spaces be added to the property located at 1870 East Shore Drive. Approval is based on the findings required by ordinance and subject to the following conditions: a. The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s June 7, 2010 review and the city engineering department’s July 10, 2015 review regarding the overflow parking lot. b. All construction shall follow the plans date-stamped May 24, 2010, and with revisions as noted in this approval and the overflow parking lot shall follow the plans date-stamped July 2, 2015. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. c. The project is approved with 28 underground and 40 surface parking spaces. This is a parking reduction of 142 parking spaces (210 parking spaces are required per city code). d. The project is approved with a 147 square foot floor area reduction in the required unit floor area for the memory care and assisted living studio units (580 square foot units are required per city code; 433 to 578 square foot units are proposed). e. The project is approved with a 20-foot front yard setback along Frost Avenue for the one-story dining room and kitchen portion of the building (30-foot front yard setback required per city code). f. The project is approved with a 5-foot side yard setback along the south property line for the overflow parking lot (20-foot side yard setback is required per city code) g. The project is approved with storage space of not less than 30 cubic feet for the memory care and transitional care units (120 cubic feet of storage area per unit required per city code). h. All signs on the property must be approved by the community design review board. G9, Attachment 3 Packet Page Number 99 of 131 i. Approval is conditioned on the owner constructing or funding a Gladstone neighborhood entry monument sign at the intersection of Frost Avenue and East Shore Drive. j. Approval is conditioned on the applicant implementing interior or exterior signage which reflects the previous use of the property as the St. Paul Tourist Cabin site. k. The approved landscape plan and tree preservation requirements shall be subject to monitoring by city staff to assure compliance. Minor modifications to these plans shall be subject to review by staff while major modifications shall require city council approval. l. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. m. The city council shall review this permit in one year. n. Approval is conditioned on the owner submitting a revised site plan for the overflow parking lot showing location, size, and species of trees that will be removed due to the construction of the parking lot. Applicant must follow the city’s tree preservation and replacement requirements. o. A sign shall be installed indicating the overflow parking lot is for employee parking only. 2. Approve the plans date-stamped July 10, 2015 for the proposed parking lot at the Shores at Lake Phalen, 1870 East Shore Drive. Approval is subject to the applicant doing the following: a. Repeat this review in two years if the city has not issued permits for this project. b. Submit a revised site plan for the overflow parking lot showing location, size, and species of trees that will be removed due to the construction of the parking lot. Applicant must follow the city’s tree preservation and replacement requirements. c. If lighting is added to this parking lot, a photometric plan must be submittal to staff for approval to ensure compliance with ordinance. a. All sod and required native plantings must be restored to existing conditions. Resolution 15-8-1243 Conditional Use Permit WHEREAS, Greg Johnson of Maplewood Senior living, LLC, applied for a revised conditional use permit for a planned unit development to create 16 additional parking spaces at 1870 East Shore Drive. WHEREAS, this permit applies to the property at 1870 East Shore Drive. The legal description is: LOT 1, BLOCK 1, THE SHORE OF LAKE PHALEN, RAMSEY COUNTY, MINNESOTA THAT LIES NORTHERLY OF THE FOLLOW ING DESCRIBED LINE: COMMENCING AT THE SOUTHW EST CORNER OF SAID LOT 1, THENCE NORTH G9, Attachment 3 Packet Page Number 100 of 131 27 DEGREES 23 MINUTES 03 SECONDS W EST, ALONG THE SOUTHWESTERLY LOT LINE OF SAID LOT 1, A DISTANCE OF 509.1 FEET TO THE POINT OF BEGINNING OF THE LINE TO BE DESCRIBED; THENCE NORTH 64 DEGREES 53 MINUTES 46 SECONDS EAST A DISTANCE OF 105.83 FEET; THENCE SOUTH 61 DEGREES 19 MINUTES 41 SECONDS EAST, A DISTANCE OF 74.90 FEET TO A POINT ON THE EASTERLY LINE OF SAID LOT 1 AND THERE TERMINATING. (PIN 16-29-22-31-0029) WHEREAS, on July 21, 2015, the planning commission held a public hearing. The city staff published notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this request. WHEREAS, on July 21, 2015, the city council reviewed this request after considering the recommendations of staff and the planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional cost for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: G9, Attachment 3 Packet Page Number 101 of 131 a. The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s June 7, 2010 review and the city engineering department’s July 10, 2015 review regarding the overflow parking lot. b. All construction shall follow the plans date-stamped May 24, 2010, and with revisions as noted in this approval and the overflow parking lot shall follow the plans date-stamped July 2, 2015. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. c. The project is approved with 28 underground and 40 surface parking spaces. This is a parking reduction of 142 parking spaces (210 parking spaces are required per city code). d. The project is approved with a 147 square foot floor area reduction in the required unit floor area for the memory care and assisted living studio units (580 square foot units are required per city code; 433 to 578 square foot units are proposed). e. The project is approved with a 20-foot front yard setback along Frost Avenue for the one-story dining room and kitchen portion of the building (30- foot front yard setback required per city code). f. The project is approved with a 5-foot side yard setback along the south property line for the overflow parking lot (20-foot side yard setback is required per city code) g. The project is approved with storage space of not less than 30 cubic feet for the memory care and transitional care units (120 cubic feet of storage area per unit required per city code). h. All signs on the property must be approved by the community design review board. i. Approval is conditioned on the owner constructing or funding a Gladstone neighborhood entry monument sign at the intersection of Frost Avenue and East Shore Drive. j. Approval is conditioned on the applicant implementing interior or exterior signage which reflects the previous use of the property as the St. Paul Tourist Cabin site. k. The approved landscape plan and tree preservation requirements shall be subject to monitoring by city staff to assure compliance. Minor modifications to these plans shall be subject to review by staff while major modifications shall require city council approval. l. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. G9, Attachment 3 Packet Page Number 102 of 131 m. The city council shall review this permit in one year. n. Approval is conditioned on the owner submitting a revised site plan for the overflow parking lot showing location, size, and species of trees that will be removed due to the construction of the parking lot. Applicant must follow the city’s tree preservation and replacement requirements. o. A sign shall be installed indicating the overflow parking lot is for employee parking only. Seconded by Councilmember Juenemann Ayes – All The motion passed. G9, Attachment 3 Packet Page Number 103 of 131 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works DATE: July 19, 2016 SUBJECT: Approval of Resolution Approving Final Payment and Acceptance of Project, East Metro Public Safety Training Center, Bid Package 3, City Project 09-09 Introduction The City Council will consider approving the attached resolution approving final payment and acceptance of project for the East Metro Public Safety Training Center, Phase 1 Bid Package 3 Improvements, City Project 09-09. Background On March 10, 2014, the Council awarded Miller Excavating, Inc. a construction contract for excavation and grading, utility works, a traffic signal, roadway improvements and the Marshlands trail work at the East Metro site in the amount of $762,490.40. There was one change order to the contract: Change Order 1, in the amount of $21,082.00 was approved back on October 27, 2014 which was comprised of the following: Change Order #1 Unit Quantity Amount 1 Purchase Meter from SPRWS LS 1 $ 10,709.00 2 Pick Up Signal Parts at City LS 1 $ 1,540.00 3 Mill Signal Loops in Concrete EA 4 $ 1,958.00 4 Replace Signal Cables LS 1 $ 6,875.00 Discussion The contractor, Miller Excavating Inc, has completed the project improvements. The contractor has submitted all final project closeout documents required for final acceptance of the project. Budget Impact The final construction contract amount due is $776,294.68 which is slightly under the revised contract amount of $783,572.40. No adjustments to the approved project budget are needed at this time. Recommendation Staff recommends that the City Council approve the attached Resolution Approving Final Payment and Acceptance of Project for the East Metro Public Safety Training Center Phase 1 Bid Package 3 Improvements, City Project 09-09. G10 Packet Page Number 104 of 131 Attachments 1. Resolution Approving Final Payment and Acceptance of Project 2. Final Payment Application G10 Packet Page Number 105 of 131 RESOLUTION APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT PROJECT 09-09 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 3 Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the Public Works Director for the City of Maplewood has determined that the East Metro Public Safety Training Center, Phase 1 Bid Package 3 Improvements, City Project 09-09 is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. City Project 09-09, East Metro Public Safety Training Center, Phase 1 Bid Package 3 Improvements is complete and maintenance of these improvements is accepted by the city; the final construction cost is $776,294.68. Final payment to Miller Excavating, Inc., and the release of any retainage or escrow is hereby authorized. Adopted by the Maplewood City Council on this 25th day of July 2016. G10, Attachment 1 Packet Page Number 106 of 131 Application for Payment (Unit Price Contract) No. 5 - Final Eng. Project No.: MAPLE 117956 Location: Maplewood, Minnesota Contractor Contract Date Contract Amount $ Contract for EMPSTC - Phase I Bid Package 3 Application Date 6/10/16 For Period Ending Item No. Unit Quantity to Date Unit Price Total Price 2021.201 LS 1 $22,210.00 $22,210.00 2101.511 LS 1 $31,200.00 $31,200.00 2102.501 SF 458 $1.90 $870.20 2102.502 LF 2111 $0.65 $1,372.15 2104.501 LF 100 $10.00 $1,000.00 2104.509 EA 3 $400.00 $1,200.00 2104.509 EA 1 $400.00 $400.00 2104.509 EA 8 $40.00 $320.00 2104.509 EA 5 $200.00 $1,000.00 2104.511 LF 500 $3.00 $1,500.00 2104.523 EA 1 $150.00 $150.00 2104.523 EA 1 $40.00 $40.00 2104.601 LS 1 $2,000.00 $2,000.00 2105.501 CY 3618 $6.75 $24,421.50 2105.522 CY 184 $20.00 $3,680.00 2105.525 CY 678 $20.00 $13,560.00 2105.603 LF 2937 $4.20 $12,335.40 2211.607 CY 4019 $4.15 $16,678.85 2221.503 CY 15.6 $50.00 $780.00 REMOVE SEWER PIPE (STORM) REMOVE PIPE APRON Item 9 1 3002 1 1 15 Miller Excavating Inc 3636 Stagecoach Trail Stillwater, MN 55082 1 Est. Quantity MOBILIZATION CLEARING AND GRUBBING PAVEMENT MARKING REMOVAL- PERMANENT PAVEMENT MARKING REMOVAL- PERMANENT 5 500 1 March 10, 2014 1 100 3000 60 762,490.40 1 2937 184 686 2838 REMOVE CATCH BASIN REMOVE SIGN TYPE C REMOVE PERMAINENT BARRICADES SAWING BIT PAVEMENT (FULL DEPTH) TURF TRAIL (4 FOOT WIDE) [1] AGGREGATE BASE (CV) FROM STOCKPILE [2] AGGREGATE SHOULDERING (CV) CLASS 2 SALVAGE CASTING SALVAGE SIGN TYPE C RELOCATE MNDOT ACCESS GATE COMMON EXCAVATION (EV) (P) SELECT GRANULAR BORROW (CV) TOPSOIL BORROW (CV) 6/1/16 Short Elliott Hendrickson Inc.Page 1 of 6 G10, Attachment 2 Packet Page Number 107 of 131 Item No.Unit Quantity to Date Unit Price Total Price Item Est. Quantity 2360.501 TON 399.92 $66.90 $26,754.65 2360.501 TON 152.71 $82.80 $12,644.39 2360.502 TON 429.27 $62.85 $26,979.62 2360.502 TON 119.21 $77.25 $9,208.97 2411.601 LS 1 $12,995.00 $12,995.00 2501.515 EA 1 $695.00 $695.00 2501.515 EA 1 $845.00 $845.00 2503.511 LF 397 $29.95 $11,890.15 2503.511 LF 201 $32.95 $6,622.95 2503.511 LF 85 $36.25 $3,081.25 2503.602 EA 1 $1,500.00 $1,500.00 2503.603 LF 85 $40.00 $3,400.00 2503.603 LF 140 $40.00 $5,600.00 2503.604 SY 71 $30.00 $2,130.00 2504.602 EA 1 $2,200.00 $2,200.00 2504.602 EA 6 $3,980.00 $23,880.00 2504.602 EA 3 $300.00 $900.00 2504.602 EA 4 $2,045.00 $8,180.00 2504.603 LF 80 $40.00 $3,200.00 2504.603 LF 1178 $45.00 $53,010.00 2504.603 LF 3 $200.00 $600.00 2504.608 LB 1185 $3.00 $3,555.00 2506.501 LF 2.9 $400.00 $1,160.00 2506.501 LF 4.4 $500.00 $2,200.00 2506.501 LF 13.7 $300.00 $4,110.00 2506.501 LF 39.3 $310.00 $12,183.00 2506.516 EA 10 $560.00 $5,600.00 1185 39 1 11.9 1111 80 85 6 1 3 71 140 2 118 1 156 378 395 564 86 5 3 3 10 200 1 1 TYPE SP 12.5 WEARING COURSE MIX (3,B) TYPE SP 12.5 WEARING COURSE MIX (3,C) TYPE SP 12.5 NON WEAR COURSE MIX (3,B) 18" RC PIPE SEWER CLASS V CONNECT TO EXISTING SANITARY SEWER 6" PVC PIPE SEWER [4] 8" PVC PIPE SEWER [5] 2" INSULATION [5] CONNECT TO EXISTING WATERMAIN TYPE SP 12.5 NON WEAR COURSE MIX (3,C) METER MANHOLE [3] 12" RC PIPE APRON 18" RC PIPE APRON 12" RC PIPE SEWER CLASS V 15" RC PIPE SEWER CLASS V WATERMAIN FITTINGS CONST DRAINAGE STRUCTURE DES H CONST DRAINAGE STRUCTURE DES SPECIAL [6] CONST DRAINAGE STRUCTURE DES SPECIAL 1 [7] CONST DRAINAGE STRUCTURE DES 48-4020 [8] CASTING ASSEMBLY [9] HYDRANT ADJUST VALVE BOX 8" GATE VALVE AND BOX 6" WATERMAIN DUCTILE IRON CL52 8" WATERMAIN DUCTILE IRON CL52 12" WATERMAIN DUCTILE IRON CL52 Short Elliott Hendrickson Inc.Page 2 of 6 G10, Attachment 2 Packet Page Number 108 of 131 Item No.Unit Quantity to Date Unit Price Total Price Item Est. Quantity 2506.521 EA 1 $400.00 $400.00 2511.501 CY 30 $80.00 $2,400.00 2511.515 SY 60 $5.00 $300.00 2511.609 TON 5.1 $1,300.00 $6,630.00 2521.501 SF 643 $5.30 $3,407.90 2531.501 LF 281 $13.85 $3,891.85 2531.501 LF 1055 $11.40 $12,027.00 2531.618 SF 76 $46.00 $3,496.00 2540.602 EA $375.00 2540.603 LF 80 $100.00 $8,000.00 2545.511 EA 2 $9,065.00 $18,130.00 2545.511 EA 1 $4,790.00 $4,790.00 2545.511 EA 2 $7,315.00 $14,630.00 2545.511 EA 2 $7,215.00 $14,430.00 2545.511 EA 1 $1,265.00 $1,265.00 2545.515 EA 7 $620.00 $4,340.00 2545.515 EA 1 $300.00 $300.00 2545.521 LF 30 $33.00 $990.00 2545.521 LF 30 $33.00 $990.00 2545.521 LF 10 $33.00 $330.00 2545.521 LF 20 $33.00 $660.00 2545.523 LF 1030 $3.15 $3,244.50 2545.523 LF 1335 $3.45 $4,605.75 2545.531 LF 550 $2.20 $1,210.00 2545.531 LF 5585 $1.25 $6,981.25 2545.531 LF 1335 $1.50 $2,002.50 2545.531 LF 3480 $1.10 $3,828.00 2545.531 LF 405 $1.00 $405.00 2545.553 EA 4 $1,855.00 $7,420.00 2545.601 EA 1 $2,860.00 $2,860.00 80 2 1 650 285 5 1 40 10 80 1268 79 1 3980 2550 1 30 1 7 20 1710 30 10 2 2 6000 1350 900 567 4 TRUNCATED DOMES BOLLARD BOARDWALK (4 FOOT WIDE) LIGHTING UNIT TYPE SPECIAL LIGHTING UNIT TYPE SPECIAL 1 [10] INSTALL CASTING RANDOM RIPRAP CLASS III GEOTEXTILE FABRIC, TYPE IV LIMESTONE OUTCROPPING BENCH 6" CONCRETE WALK CONCRETE CURB AND GUTTER DESIGN B618 LIGHT BASE DESIGN SPECIAL [11] 0.50" RIGID STEEL CONDUIT UNDERGROUND WIRE 1 COND NO 8 UNDERGROUND WIRE 1 COND NO 6 UNDERGROUND WIRE 1 COND NO 10 UNDERGROUND WIRE 1 COND NO 12 HANDHOLE LIGHTING CONTROL SYSTEM 1" RIGID STEEL CONDUIT 1.25" RIGID STEEL CONDUIT 2" RIGID STEEL CONDUIT 1" NON-METALLIC CONDUIT 2" NON-METALLIC CONDUIT UNDERGROUND WIRE 1 COND NO 3 LIGHTING UNIT TYPE SPECIAL 2 [10] LIGHTING UNIT TYPE SPECIAL 3 [10] LIGHTING UNIT TYPE SPECIAL 4 [10] LIGHT BASE DESIGN E MODIFIED [11] CONCRETE CURB AND GUTTER DESIGN D412 Short Elliott Hendrickson Inc.Page 3 of 6 G10, Attachment 2 Packet Page Number 109 of 131 Item No.Unit Quantity to Date Unit Price Total Price Item Est. Quantity 2557.501 LF 1199 $19.90 $23,860.10 2557.517 EA 2 $2,980.00 $5,960.00 2557.601 LS 1 $35,000.00 $35,000.00 2563.601 LS 1 $6,000.00 $6,000.00 2564.531 SF 78.25 $55.00 $4,303.75 2564.537 EA 1 $150.00 $150.00 2564.552 EA 2 $100.00 $200.00 2565.601 LS 1 $6,500.00 $6,500.00 2565.602 EA $1,000.00 2565.616 SYS 1 $132,050.00 $132,050.00 2573.502 LF 905 $2.00 $1,810.00 2573.512 LF 1000 $3.00 $3,000.00 2573.53 EA 5 $300.00 $1,500.00 2573.602 EA 1 $900.00 $900.00 2575.501 ACRE 1.32 $500.00 $660.00 2575.502 LB 200 $3.50 $700.00 2575.502 LB 30 $30.00 $900.00 2575.511 TON 1.5 $500.00 $750.00 2575.523 SY $0.80 2575.523 SY 2750 $0.90 $2,475.00 2575.532 LB 550 $1.00 $550.00 2582.501 EA 2 $300.00 $600.00 2582.501 EA 2 $300.00 $600.00 2582.501 EA 1 $300.00 $300.00 2582.501 EA 2 $500.00 $1,000.00 PAVT MSSG (LT ARROW) POLY PREF-GR IN 2 PAVT MSSG (RT ARROW) POLY PREF-GR IN 2 PAVT MSSG (THRU ARROW) POLY PREF-GR IN 1 PAVT MSSG (RT-THRU ARROW) POLY PREF-GR IN 2 300 1.5 87 87 1 1190 1 2 1 2000 2000 45 3 5 1 1 1 2 1 2053 500 SEED MIXTURE 325 MULCH MATERIAL, TYPE 1 EROSION CONTROL BLANKETS, CATEGORY 1 EROSION CONTROL BLANKETS, CATEGORY 3 FERTILIZER TYPE 3 WIRE FENCE DESIGN SPECIAL VINYL COATED VEHICULAR GATE-SINGLE SIGN PANELS TYPE C INSTALL SIGN TYPE C HAZARD MARKER X4-2 EMERGENCY VEHICLE PREEMPTION (EVP) SILT FENCE, TYPE MACHINE SLICED TEMPORARY DITCH CHECK, TYPE 2 (BIOROLLS) STORM DRAIN INLET PROTECTION TEMPORARY ROCK CONSTRUCTION ENTRANCE SEEDING SEED MIXTURE 250 PEDESTRIAN PUSH BUTTON STATION (APS) REVISE SIGNAL SYSTEM VEHICULAR GATE SYSTEM, POWERED TRAFFIC CONTROL Short Elliott Hendrickson Inc.Page 4 of 6 G10, Attachment 2 Packet Page Number 110 of 131 Item No.Unit Quantity to Date Unit Price Total Price Item Est. Quantity 2582.502 LF 87 $20.00 $1,740.00 2582.502 LF 1231 $0.50 $615.50 2582.502 LF 22 $10.00 $220.00 2582.502 LF 20 $10.00 $200.00 2582.502 LF 545 $0.90 $490.50 2582.503 SF 558 $15.00 $8,370.00 $755,212.68 4" SOLID LINE WHITE-EPOXY 1150 12" SOLID LINE WHITE-EPOXY 50 24" SOLID LINE YELLOW-EPOXY 80 4" DOUBLE SOLID LINE YELLOW -EPOXY 1050 CROSSWALK MARKING-POLY PREFORM (GR IN) 540 24" STOP LINE WHITE-POLY PREF (GR IN) 90 Total Contract Amount Short Elliott Hendrickson Inc.Page 5 of 6 G10, Attachment 2 Packet Page Number 111 of 131 G10, Attachment 2Packet Page Number 112 of 131 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works DATE: July 19, 2016 SUBJECT: Approval of Resolution Approving Final Payment and Acceptance of Project, East Metro Public Safety Training Center, Bid Package 5B, City Project 09-09 Introduction The City Council will consider approving the attached resolution approving final payment and acceptance of project for the East Metro Public Safety Training Center, Bid Package 5B, City Project 09-09. Background On September 14, 2015, the Council awarded Terra General Contractors (as Construction Manager) a construction contract for construction of the Commercial Wing Addition on the Training Tower at the East Metro site in the amount of $943,366.00. There have been no change orders to the contract to date. Discussion The contractor, Terra General Contractors, has completed the project improvements. The contract amount will be reduced through the attached Change Order 1 that includes two items. Final negotiations with the contractor led to an agreement that the City will retain an amount of $2,090.00 for future maintenance of the rain garden that was constructed as part of the required work. The design engineer met with representatives of the Ramsey-Washington-Metro Watershed District to review the condition of the rain garden prior to final acceptance of the work. The system is working and was accepted by the parties however a small allocation was retained for minor maintenance in the next year or two if needed (minor sediment removal). The final contract amount will also be adjusted downward to reflect the unused contingency funds of $2,973.00. Under the terms of the contract any unused contingency funds remain with the owner. The contractor has submitted all final project closeout documents required for final acceptance of the project. Budget Impact Approval of final payment and acceptance of the project also reflects Change Order No. 1 which is a decrease to the project construction contract amount by $5,063.00 from $943,366.00 to $938,303.00. The revised contract is slightly under the original. No budget adjustments are needed at this time. G11 Packet Page Number 113 of 131 Recommendation Staff recommends that the City Council approve the attached Resolution Approving Final Payment and Acceptance of Project for the East Metro Public Safety Training Center Phase 1 Bid Package 5B Improvements, City Project 09-09. Attachments 1. Resolution Approving Final Payment and Acceptance of Project 2. Final Payment Change Order Document G11 Packet Page Number 114 of 131 RESOLUTION APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT PROJECT 09-09 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 5B Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the Public Works Director for the City of Maplewood has determined that the East Metro Public Safety Training Center, Phase 1 Bid Package 5B Improvements, City Project 09-09 is complete and recommends acceptance of the project. WHEREAS, it is also now necessary and expedient that said contract be modified and designated as Improvement Project 09-09, Change Order No. 1 reflecting a downward adjustment in the contract to $938,303.00, from $943,366.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor and City clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is a decrease of $5,063.00. The revised contract amount is $938,303.00. 2. City Project 09-09, East Metro Public Safety Training Center, Phase 1 Bid Package 5B Improvements is complete and maintenance of these improvements is accepted by the city; the final construction cost is $938,303.00. Final payment to Terra General Contractors and the release of any retainage or escrow is hereby authorized. Adopted by the Maplewood City Council on this 25th day of July 2016. G11, Attachment 1 Packet Page Number 115 of 131 G11, Attachment 2Packet Page Number 116 of 131 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works DATE: July 19, 2016 SUBJECT: Approval of Resolution Approving Final Payment and Acceptance of Project, East Metro Public Safety Training Center, Bid Package 5C, City Project 09-09 Introduction The City Council will consider approving the attached resolution approving final payment and acceptance of project for the East Metro Public Safety Training Center, Bid Package 5C (Classroom) Improvements, City Project 09-09. Background On September 14, 2015, the Council awarded Terra General Contractors a construction contract for construction of the Classroom Building at the East Metro site in the amount of $318,700.00. There was one change order to the contract: Change Order 1, in the amount of $9,281.00, was approved on February 8, 2016. That adjustment was based on additions for Propane Conversion Kit for Furnace, Dewatering and Sanitary Sewer, and Temporary Heat. Discussion The contractor, Terra General Contractors, has completed the project improvements. The contractor has submitted all final project closeout documents required for final acceptance of the project. A retainage amount of $16,399.05 has been held pending approval of the project. Budget Impact The final construction contract amount is $327,981.00 which is equal to the revised contract amount of $327,981.00. No adjustments to the approved project budget are needed at this time. Recommendation Staff recommends that the City Council approve the attached Resolution Approving Final Payment and Acceptance of Project for the East Metro Public Safety Training Center Phase 1 Bid Package 5C Improvements, City Project 09-09. Attachments 1. Resolution Approving Final Payment and Acceptance of Project 2. Final Payment Application G12 Packet Page Number 117 of 131 RESOLUTION APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT PROJECT 09-09 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 5C Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the Public Works Director for the City of Maplewood has determined that the East Metro Public Safety Training Center, Phase 1 Bid Package 5C Improvements, City Project 09-09 is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. City Project 09-09, East Metro Public Safety Training Center, Phase 1 Bid Package 5C Improvements is complete and maintenance of these improvements is accepted by the city; the final construction cost is $327,981.00. Final payment to Terra General Contractors, and the release of any retainage or escrow is hereby authorized. Adopted by the Maplewood City Council on this 25th day of July 2016. G12, Attachment 1 Packet Page Number 118 of 131 G12, Attachment 2Packet Page Number 119 of 131 G12, Attachment 2Packet Page Number 120 of 131 G12, Attachment 2Packet Page Number 121 of 131 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 122 of 131 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works Steven Love, City Engineer DATE: July 19, 2016 SUBJECT: Approval Adopting Resolution of Support for Grant Application for Storm Water Quality Improvements within Wakefield Park and Frost Avenue from English Street to White Bear Avenue (Gladstone Phase 3 Corridor) Introduction The City Council will consider adopting a resolution of support for a State of Minnesota Clean Water Fund (CWF) grant application to fund stormwater quality improvements within the identified Gladstone Phase 3 corridor and Wakefield Park. The grant applicant would be Ramsey-Washington Metro Watershed District (RWMWD). Background The City recently completed the Gladstone Phase 2 Improvement adjacent to the Gladstone Savanna and Redevelopment site. A number of infrastructure, water quality, and aesthetic improvements have been made along the Frost Avenue redevelopment corridor. The final piece of the Frost Avenue corridor is that segment extending from English Street to White Bear Avenue. This overly wide roadway segment is deficient in stormwater quality treatment, pavement condition, and sidewalks/trails. The City currently is proposing improvements on this segment of Frost Avenue within the CIP with the intent that if outside funding is leveraged the CIP year may be adjusted and moved up accordingly. Additionally, the RWMWD has worked with the Minnesota Pollution Control Agency (MPCA) to develop a TMDL (water quality study) for Wakefield Lake, a water body impaired for excess nutrients. To help improve the water quality in Wakefield Lake, a stormwater management project was identified in Wakefield Park. The RWMWD has been in communication with City parks and public works staff about this stormwater project and how it relates to the City’s other proposed park improvements in Wakefield Park that were identified as part of the Parks Master Plan. Discussion RWMWD is partnering with the City of Maplewood on submitting a CWF grant application through the fiscal year 2017 Clean Water Fund Competitive Grants Request Proposal process. The deadline for grant submittals is August 8, 2016. The CWF grant would help fund a stormwater management project within the Wakefield Lake watershed, focusing on stormwater management within Wakefield Park and along Frost Avenue. The project will help improve the water quality entering Wakefield Lake. J1 Packet Page Number 123 of 131 The total amount of money requested through the CWF grant application is $1,068,000.00. The local match required is 25% which would be comprised of a combination of RWMWD and Maplewood funds (such as the stormwater utility enterprise fund). If the CWF grant is obtained, the grant period is approximately 3 years, with work under the grant beginning in early 2017 and all planning, design, and construction work to be completed by December 31, 2019. Budget Impact There is no budget impact for this submittal. However, if the CWF grant request is successful, the City would reprioritize its proposed Gladstone Improvement Phase 3 (proposed as capital improvement project PW17.070 as part of the 2017-2021 CIP). This may mean that another project identified sooner may be bumped back (maintain budget neutrality) in order to leverage the outside funding for the project. Recommendation It is recommended that the council adopt the Resolution of Support for CWF Grant Application for Storm Water Quality Improvements within Wakefield Park and Frost Avenue from English Street to White Bear Avenue (Gladstone Phase 3 Corridor). Attachments 1. Resolution J1 Packet Page Number 124 of 131 RESOLUTION OF SUPPORT FOR GRANT APPLICATION FOR STORM WATER QUALITY IMPROVEMENTS WITHIN WAKEFIELD PARK AND FROST AVENUE FROM ENGLISH STREET TO WHITE BEAR AVENUE (GLADSTONE PHASE 3 CORRIDOR) WHEREAS, the City Council of Maplewood, Minnesota has supported improvements along the Frost Avenue corridor through infrastructure and stormwater treatment enhancements from Highway 61 to English Street as part of Phase 1 and Phase 2 projects, and WHEREAS, Wakefield Lake is an impaired waterbody and additional stormwater enhancements are needed along the eastern portion of Frost Avenue to further improve the quality of water entering said waterbody, and WHEREAS, the Ramsey Washington Metro Watershed District is applying for fiscal year 2017 Clean Water Fund Competitive Grant funds to improve and enhance the quality of water entering Wakefield Lake. WHEREAS, water quality enhancement work, if the grant is successful, would implement additional stormwater enhancements within Wakefield Park and along Frost Avenue as part of a Phase 3 holistic improvement project as identified in the City of Maplewood’s 2017-2021 Capital Improvement Plan, Project PW 17.070, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the City Council hereby supports the grant submittal by Ramsey Washington Metro Watershed District for Clean Water Funds as part of the Fiscal Year 2017 solicitation, and Adopted by the council on this 25th day of July 2016. J1, Attachment 1 Packet Page Number 125 of 131 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 126 of 131 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Public Works Director DATE: July 20, 2016 SUBJECT: Consider Resolution Receiving Bids and Awarding Construction Contract, Chiller Replacement at City Hall Building, Project 16-08 Introduction The City Council will consider receiving the submitted bids and awarding a construction contract to the lowest responsible bidder for the chiller replacement project at the city hall building. Background On May 9, 2016 the council authorized preparation of plans and specifications to allow this project to proceed to design and bidding. This project is consistent with the asset management report completed in 2015 which identifies this chiller unit and associated pipes as not reliable and outdated. Discussion The project plans and specifications were completed and notices published per state statute requirements for projects expected to be over $100,000.00. The bid opening took place on July 20, 2016 at 9:00 a.m. in council chambers. The following bids were received: Bid Contractor Base Bid 1 Cool Air Mechanical, Inc.$324,800.00 2 Area Mechanical, Inc.$332,000.00 3 Pioneer Power, Inc.$409,998.00 Engineer's Estimate $370,000.00 BID TABULATION - EXHIBIT 1 The engineer’s estimate for project construction costs is $370,000. As seen in Exhibit 1 the bids ranged from $324,800 to $409,998. The low bid from Cool Air Mechanical, Inc. of $324,800 is approximately $45,000 less than the engineer’s estimate. The City has worked successfully with Cool Air Mechanical, Inc. in the past; most recently on the HVAC Improvements at the MCC. Cool Air Mechanical, Inc. is the lowest responsible bidder. K1 Packet Page Number 127 of 131 Budget Impact The total cost for this project was anticipated to be just under $500,000.00 which includes the chiller unit and all associated components and replacements identified in the specifications and plans. The total cost also includes a minor share for indirect for the design, inspection, and third party commissioning costs. The Public Works Director and Finance Director have already coordinated the $500,000 allocation within the proposed CIP Bond sale for city facilities which previously came before council. The final project cost may come in less than $500,000 and any project savings would be used to fund projects within the current CIP as approved by City Council. Recommendation It is recommended that the City Council consider the Resolution for Receiving Bids and Awarding Construction Contract for the Chiller Replacement at City Hall, City Project 16-08, to Cool Air Mechanical, Inc. in the amount of $324,800.00. Attachments 1. Resolution Award of Bids and Awarding Construction Contract 2. Bid Award Letter K1 Packet Page Number 128 of 131 RESOLUTION RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that that the bid of Cool Air Mechanical, Inc. in the amount of $324,800.00 is the lowest responsible bid for the construction of the chiller replacement improvements, City Project 16-08, at city hall, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. Furthermore, a budget of $500,000.00 is hereby established through CIP Bonds, and the Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan to finance said project. Approved this 25th day of July 2016. K1, Attachment 1 Packet Page Number 129 of 131 Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 SEH is an equal opportunity employer | www.sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax July 20, 2016 RE: City of Maplewood, Minnesota City Hall Chiller Replacement Project SEH No. MAPLE 137371 14.00 Mr. Michael Thompson, PE Director of Public Works City of Maplewood 1902 County Road B East Maplewood, MN 55109 Dear Mr. Thompson: Bids were opened for the City of Maplewood City Hall Chiller Replacement Project at 9:00 a.m. on July 20, 2016. Three bids were received and the low bid was submitted by Cool Air Mechanical in the amount of $324,800. A complete tabulation of bids is enclosed for your reference. In 2014 Cool Air Mechanical was the contractor that completed the Aquatic Center HVAC unit replacement at the Maplewood Community Center. Our experiences with Cool Air Mechanical on the previous MCC project demonstrated that they are a qualified and competent contractor and provided quality work while maintaining the project schedule. After completing a review of the submitted bids it is our opinion that Cool Air Mechanical is the lowest, responsive and responsible bidder, and we recommend award of the project to them. SEH will process the Owner/Contractor Construction Agreement for review and signature pending final approval of the bids by the City Council. Please contact me if you have any questions. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Brian Bergstrom, AIA Project Manager Attachment c: Steve Love – City of Maplewood K1, Attachment 2 Packet Page Number 130 of 131 Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 SEH is an equal opportunity employer | www.sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax BIDS RECEIVED Maplewood City Hall Chiller Replacement Maplewood, Minnesota SEH No. MAPLE 137371 Project Manager: Brian Bergstrom, AIA Bid Date: 9:00 a.m., Wednesday, July 20, 2016 Bidder Addenda #1 Bid Bond Non-Collusion Affidavit Statute 16C 285 Compliance FormBase Bid Cool Air Mechanical X X X X $324,800 Area Mechanical, Inc X X X X $332,000 Pioneer Power, Inc X X X X $409,998 K1, Attachment 2Packet Page Number 131 of 131