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HomeMy WebLinkAbout2016-05-24 CDRB Minutes MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 24, 2016 1. CALL TO ORDER Chairperson Kempe called the meeting to order at 6:01 p.m. 2. ROLL CALL Chairperson, Bill Kempe Present Boardmember, Jason Lamers Present Vice Chairperson, Matt Ledvina Present Boardmember, Ananth Shankar Absent Staff Present: Michael Martin, Economic Development Coordinator 3. APPROVAL OF AGENDA Boardmember Ledvina moved to approve the agenda as submitted. Seconded by Boardmember Lamers. Ayes - All The motion passed. 4. APPROVAL OF MINUTES Boardmember Ledvina moved to approve the April 26, 2016, CDRB minutes as submitted. Seconded by Chairperson Kempe. Ayes – Chairperson Kempe, Boardmember Ledvina Abstention – Boardmember Lamers The motion passed. 5. DESIGN REVIEW a. Consider Approval of a Comprehensive Sign Plan for Sarrack’s Liquors, 2305 Stillwater Road East i. Economic Development Coordinator, Michael Martin gave the report on Sarrack’s Liquors, 2305 Stillwater Road East. ii. Chris Sarrack, owner of Sarrack’s Liquors, 2305 Stillwater Road East, addressed and answered questions of the board. Boardmember Lamers moved to approve the comprehensive sign plan to allow Sarrack’s Liquor Store at 2305 Stillwater Road East to have a 72 square foot mural on the south wall. Approval is subject to the following conditions: 1. Sarrack’s Liquor Store signage shall be limited to: May 24, 2016 Community Design Review Board Meeting Minutes 1 a. One Wall Sign on the canopy on the east wall. Wall sign must meet the size and placement requirements in the sign code. b. One freestanding sign on the east side of the property, adjacent Stillwater Road. The freestanding sign must meet the size and placement requirements in the sign code. c. One 72 square foot mural on the south wall. d. Eight temporary sign frames located on the east wall. Temporary signs placed in the sign frames can be displayed for 60 days. 2. The applicant must take the following actions within 60 days of approval of the Comprehensive Sign Plan. a. Repair the north sign face on the existing freestanding sign. b. Remove all temporary banners that are not located within the approved temporary sign frames outlined above. 3. Staff may approve minor modifications to the sign plan. Seconded by Boardmember Ledvina. Ayes – All The motion passed. This item does not need to be heard by the city council. b. Consider Approval of a Proposed Medical Office Building, Northwest Corner of Hazelwood Street North and Beam Avenue East i. Economic Development Coordinator, Michael Martin gave the report on the Proposed Medical Office Building, Northwest Corner of Hazelwood Street North and Beam Avenue East. ii. Mark Davis, Davis Group Development, 2487 Crown Hill Rd, Minnetonka, addressed and answered questions of the board. iii. Vice President of Architecture, Patrick Giordana, BDH+Young, 7001 France Avenue South, Edina, addressed and answered questions of the board. a. Conditional Use Permit Resolution (to be discussed at the Planning Commission Meeting) b. Design Plans c. Comprehensive Sign Plan d. Lot Division (to be discussed at the Planning Commission Meeting) Boardmember Ledvina moved to approve the plans date-stamped May 18, 2016 and the revised elevations for the north and west facades for the proposed medical office building at Hazelwood Street North and Beam Avenue east. Approval is subject to the following conditions: 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes. May 24, 2016 Community Design Review Board Meeting Minutes 2 2. All trash receptacles must either be kept inside the building or an outside trash enclosure must be built on site. 3. Satisfy the requirements set forth in this report by staff engineer Jon Jarosch. 4. Satisfy the requirements set forth in the environmental report authored by Shann Finwall, dated May 13, 2016. 5. Submit the following the staff approval before the city issues a grading or building permit: a. Final grading, paving, drainage, utility, traffic/street improvement and erosion control plans. These plans shall meet the requirements of the city code and the city engineer. b. Verification that all watershed district special provisions, as indicated on the watershed district permit, are met before the city issues a building or grading permit for the site. c. Payment of the required park availability charge of $286,344, as determined by city ordinance. d. A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 6. The applicant or the contractor shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Install a reflectorized stop sign at the exits and a handicap-parking sign for each handicap accessible parking space. c. Install an in-ground lawn irrigation system for the parking lot islands and for all landscape areas (except the ponding areas). d. Post signs identifying the customer and employee parking spaces. e. Install all the required exterior improvements, including landscaping and signs. f. Install all bituminous and the engineered porous or permeable surface and the curb and gutter. g. Stripe all drive aisles h. Install all required landscaping by June 1 if the building is finished in the fall or winter, or within six weeks of completion if it is finished in the spring or summer. i. Install all exterior lighting. j. Screen all roof-mounted equipment visible from public streets. 7. If any required work is not done, the city may allow temporary occupancy if: May 24, 2016 Community Design Review Board Meeting Minutes 3 a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. 8. All work shall follow the approved plans. The director of the environmental and economic development department may approve minor changes. 9. This approval does not include any of the other buildings on the site (only the first phase medical office building). The owner shall apply to the city for design approval for each of the additional phases (including the architectural, landscaping and drainage plans). The community design review board (CDRB) must approve the project plans for each of these buildings before the city can issue a building permit for each building. Boardmember Ledvina moved to approve the plans date-stamped May 18, 2016 for a comprehensive sign plan to allow signage for a new medical office building located at Hazelwood. Approval of the comprehensive sign plan is subject to the following conditions: (changes to the conditions are in bold and underlined). 1. Signs on the east elevation shall be limited to one 10’ X 30’ sign over the main entrance and three 3’ and 25’ tenant signs. 2. Signs on the south elevation shall be limited to two 3’ X 25’ tenant signs. 3. No signs are permitted for the west or north elevations. 4. Any signs for future phases will require an amendment of this sign plan. 5. The maximum size of the letters shall be 48 inches and be channel letters. 6. The monument sign shall have a maximum height of 12 feet from the base and shall incorporate design and materials of the building subject to staff approval. Seconded by Boardmember Lamers. Ayes – All The motion passed. This item goes to the planning commission on June 7, 2016 and then to the city council on June 13, 2016 or June 27, 2016. 6. NEW BUSINESS a. Approval of a Resolution of Appreciation for Leo Burger i. Economic Development Coordinator, Michael Martin gave a brief report on Community Design Review Board member Leo Burger and a resolution of appreciation for Leo Burger. Boardmember Ledvina moved to approve the resolution for Community Design Review Board member Leo Burger. May 24, 2016 Community Design Review Board Meeting Minutes 4 Seconded by Boardmember Lamers. Ayes – All The motion passed. 7. VISITOR PRESENTATIONS None. 8. BOARD PRESENTATIONS a. Chairperson Kempe discussed the city council meeting of May 23, 2016. The city council discussed combining boards and commissions or reducing the number of board and commission spots in the near future due to lack of volunteers applying for opening on the boards and commissions. 9. STAFF PRESENTATIONS None. 10. ADJOURNMENT The meeting was adjourned by Chairperson Kempe at 7:05 p.m. May 24, 2016 Community Design Review Board Meeting Minutes 5