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HomeMy WebLinkAbout2016 06-27 City Council Meeting Minutes June 27, 2016 1 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 27, 2016 City Hall, Council Chambers Meeting No. 12-16 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:05 p.m. by Mayor Slawik. Recreation Manager Robbins reported on the series of WOW Events taking place during the summer and the July 4th Event. B. PLEDGE OF ALLEGIANCE Ava, Sophia and Kyla led the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present – Left at 10:00 Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following item was added to the agenda under Appointments and Presentations: F8 GreenStep Cities Award The following items were added to the agenda under Appointment and Presentations, Council Presentations: National Night Out League of Minnesota Cities Conference Gateway Corridor Commission Meeting Business Retention and Expansion Program Gun Range Meeting with St. Paul Police Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Abrams Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of June 13, 2016 City Council Workshop Minutes Councilmember Abrams moved to approve the June 13, 2016 City Council Workshop June 27, 2016 2 City Council Meeting Minutes Minutes as submitted. Seconded by Councilmember Smith Ayes – All The motion passed. 2. Approval of June 13, 2016 City Council Meeting Minutes D - F4b, change Hamlin to Hamline F2a, change Trach to Trash Councilmember Smith moved to approve the June 13, 2016 City Council Meeting Minutes as amended. Seconded by Councilmember Xiong Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar. 2. Council Presentations Councilmember Juenemann reported that National Night Out will be taking place on Tuesday, August 2, 2015 and encouraged neighborhoods to participating. Additional information can be found on the City website. Councilmember Smith reported on the League of Minnesota Cities Conference he attended from Tuesday, June 14 through Friday, June 17. Councilmember Smith reported on the Gateway Corridor Commission Meeting he attended on Thursday, June 23. Councilmember Abrams reported on the Business Retention and Expansion Program, an online course with the University of Minnesota. Mayor Slawik reported on the meeting in South Maplewood with St. Paul Police regarding the Gun Range that is located in South Maplewood. 3. Presentation of Police Study by Roseville Area League of Women Voters Carrie Dickson from the Roseville Area League of Women Voters addressed the council and gave the presentation on the Police Study. 4. Presentation of Awards – Police Department a. Presentation of Lifesaving Award to Sgt. Brian Bierdeman and Officer William Sypniewski b. Presentation of Medal of Special Commendation to Detective Paul June 27, 2016 3 City Council Meeting Minutes Theisen c. Presentation of Medal of Special Commendation to Sgt. Joe Steiner d. Presentation of Lifesaving Award to Sgt. Paul Thienes e. Presentation of Citizen Award to David Geiger Police Chief Schnell presented the awards and medals to Sgt. Bierdeman, Officer Sypniewski, Detective Theisen, Sgt. Steiner, Sgt. Thienes, and the family of Citizen David Geiger. 5. Approval of a Resolution of Appreciation for Leo Burger, Community Design Review Board Economic Development Coordinator Martin read the Resolution of Appreciation for Leo Burger. Councilmember Abrams moved to approve the Resolution of Appreciation for Community Design Review Board Member Leo Burger. Resolution 16-06-1346 Resolution of Appreciation WHEREAS, Leo Burger has been a member of the Maplewood Community Design Review Board since February 26, 2013 and has served faithfully in that capacity to the present time; and WHEREAS, the Community Design Review Board has appreciated Leo’s experience, insights and good judgment; and WHEREAS, Leo has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Leo has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Leo is hereby extended our gratitude and appreciation for his dedicated service. Seconded by Councilmember Smith Ayes – All The motion passed. 6. Approval of Resolution of Appreciation for Brenda Rudberg Parks & Recreation Director Konewko read the Resolution of Appreciation for Commissioner Rudberg. Councilmember Juenemann moved to approve the Resolution of Appreciation for Heritage Preservation Commissioner Brenda Rudberg. Resolution 16-06-1347 Resolution of Appreciation June 27, 2016 4 City Council Meeting Minutes WHEREAS, Brenda Rudberg has been a member of the Maplewood Heritage Preservation Commission from April 2011 through May 2016, and has served faithfully in that capacity; and WHEREAS, the Heritage Preservation Commission has appreciated Ms. Rudberg’s experience, insights and good judgment; and WHEREAS, Ms. Rudberg has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Rudberg has shown sincere dedication to her duties and has consistently contributed her leadership, time and effort for the benefit of the City; and WHEREAS, Ms. Rudberg has gone beyond her responsibilities as a commissioner in working on committee assignments including the 60 Stories Project and helping write a grant that enabled the City to conduct the Historic Context Study. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Brenda Rudberg is hereby extended our gratitude and appreciation for her dedicated service. Seconded by Councilmember Abrams Ayes – All The motion passed. 7. Approval of Resolution of Appreciation for Robert Creager Parks & Recreation Director Konewko read the Resolution of Appreciation for Commissioner Creager. Councilmember Juenemann moved to approve the Resolution of Appreciation for Heritage Preservation Commissioner Robert Creager. Resolution 16-06-1348 Resolution of Appreciation WHEREAS, Robert Creager has been a member of the Maplewood Heritage Preservation Commission from July 26, 2004 through April 2016, and has served faithfully in that capacity; and WHEREAS, the Heritage Preservation Commission has appreciated Mr. Creager’s experience, insights and good judgment; and WHEREAS, Mr. Creager has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Creager has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. June 27, 2016 5 City Council Meeting Minutes NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Robert Creager is hereby extended our gratitude and appreciation for his dedicated service. Seconded by Councilmember Abrams Ayes – All The motion passed. 8. GreenStep Cities Award Councilmember Juenemann reported that the City was awarded Step 4 of the GreenStep Cities Award at the League of Minnesota Cities Conference in St. Paul last week. G. CONSENT AGENDA Councilmember Abrams moved to approve consent agenda items G1-G6. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Abrams moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 100,218.94 Checks # 97461 thru # 97496 dated 06/14/16 $ 552,395.16 Disbursements via debits to checking account dated 06/03/16 thru 06/10/16 $ 117,932.93 Checks #97497 thru #97522 dated 06/21/16 $ 199,743.74 Disbursements via debits to checking account dated 06/13/16 thru 06/17/16 $ 970,290.77 Total Accounts Payable PAYROLL $ 540,253.44 Payroll Checks and Direct Deposits dated 06/17/16 $ 1,789.03 Payroll Deduction check # 99102229 thru # 99102232 dated 06/17/16 $ 542,042.47 Total Payroll $ 1,512,333.24 GRAND TOTAL June 27, 2016 6 City Council Meeting Minutes Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of a Resolution for an Application to Conduct Off-Site Gambling for Merrick, Inc at Light It Up Maplewood, 1663 County Road C Councilmember Abrams moved to approve resolution for an application to conduct off- site gambling for Merrick, Inc. on July 4th during the City of Maplewood’s annual Light It Up Event. Resolution 16-06-1349 WHEREAS, Merrick, Inc has submitted an Application to Conduct Off-Site Gambling at Hazelwood Park, 1663 County Road C in Maplewood, MN 55109; and WHEREAS, the off-site gambling will take place during the City of Maplewood’s Light It Up event on July 4, 2016. BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that Application to Conduct Off-Site Gambling is approved for Merrick Inc during the date stated above. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Board approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Board for their approval. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of Resolution Authorizing Purchase of Insurance Agent Services Councilmember Abrams moved to approve the resolution to retain Arthur J. Gallagher and Company as insurance agent for the City of Maplewood at a cost of $14,000. Resolution 16-06-1350 BE IT RESOLVED THAT Arthur J. Gallagher and Company be re-appointed as the broker of record and insurance agent at a cost of $14,000 for the insurance year starting July 1, 2016 and continuing through June 30, 2017. Seconded by Councilmember Juenemann Ayes – All The motion passed. June 27, 2016 7 City Council Meeting Minutes 4. Approval of Joint Powers Agreement Renewal and a Resolution for the Minnesota Internet Crimes Against Children Task Force (MICAC) Councilmember Abrams moved to approve the MICAC Joint Powers Agreement with the Minnesota Bureau of Criminal Apprehension and that the Resolution authorizing Chief Schnell to be the legal authority/authorized representative. Resolution 16-06-1351 City of Maplewood Ramsey County, Minnesota Resolution Approving State of Minnesota Joint Powers Agreement with the City of Maplewood on Behalf of its Police Department WHEREAS, the City of Maplewood, on behalf of its Police Department, desires to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension, to participate in the Minnesota Internet Crimes Against Children Task Force; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, as follows: 1. That the State of Minnesota Joint Powers Agreement, by and between the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension, and the City of Maplewood, on behalf of its Police Department, is hereby approved. 2. That Police Chief Paul Schnell, or his successor, is designated the Legal Authority/Authorized Representative for the Maplewood Police Department. The Legal Authority/Authorized Representative is also authorized to sign any subsequent Amendments or Agreements that may be required by the State of Minnesota to maintain participation in this Joint Powers Agreement. 3. That Nora Slawik, the Mayor for the City of Maplewood, and Karen Haag, the City Clerk, are authorized to sign the State of Minnesota Joint Powers Agreement. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Approval of a Resolution Identifying Support and Authorizing an Application for a Metropolitan Council Planning Assistance Fund Grant – 2040 Comprehensive Plan Update Councilmember Abrams moved to approve the resolution authorizing staff to submit an application for a planning assistance grant from the Metropolitan Council. June 27, 2016 8 City Council Meeting Minutes Resolution 16-06-1352 Resolution Identifying the Need for Funding to Complete its 2040 Comprehensive Plan Update and Authorizing an Application for Planning Assistance Grant Funds WHEREAS the City of Maplewood must review and update its comprehensive plan as required by the “decennial” review provision of Minnesota Statutes section 473.864 , subdivision 2; and WHEREAS, on April 27, 2016, the Metropolitan Council adopted need-based eligibility criteria for awarding available local planning assistance grant funds and established maximum grant amounts for eligible grantees to help grantees review and update their comprehensive plans as required by the “decennial” review provisions of Minnesota Statutes section 473.864, subdivision 2; and WHEREAS, the City is an eligible city, county, or town in the metropolitan area as defined in Minnesota Statutes section 473.121; AND WHEREAS, planning assistance grant funds will be made available to eligible applicants subject to terms and conditions contained in Metropolitan Council grant agreements. NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the governing body of the City: Authorizes its city staff to: 1) submit on behalf of the City an application to the Metropolitan Council for Local Planning Assistance grant funds for the decennial review and update of the City’s local comprehensive plan required under Minnesota Statutes section 473.864; and 2) execute on behalf of the City a grant agreement with the Metropolitan Council for planning assistance grant funds. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Approval of 2016 Spring Clean Up Summary Councilmember Abrams moved to approve the 2016 Spring Clean Up Summary. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARINGS 1. Public Hearing for 2016 CIP Projects Finance Director Paulsen gave the staff report and answered questions of the council. June 27, 2016 9 City Council Meeting Minutes City Manager Coleman gave additional information and answered questions of the council. Mayor Slawik opened the public hearing. The following person spoke: 1. Diana Longrie Mayor Slawik Closed the public hearing. Action taken during agenda item J3. I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of Operational Action Plan for Stargate Night Club, 1700 Rice Street Police Chief Schnell gave the staff report and answered questions of the council. Stargate Owner Paul Xiong and Manager Mia Tria Xiong addressed the council to give additional information and answer questions of the council. Mayor Slawik moved to approve the implementation of the Operational Action Plan as amended for Stargate Night Club located at 1700 Rice Street. The amended action plan would add language that upon evidence of substantial non-compliance with the requirements outlined in the action plan, the chief of police is authorized to order the closure of the business until the next available council meeting at which time next steps and/or sanctions would be considered. Seconded by Councilmember Juenemann Ayes – All Upon evidence of substantial non-compliance with the requirements outlined in the above action plan, the chief of police is authorized to order the closure of the business until the next available Council meeting at which time next steps and/or sanctions will be considered. The motion passed. 2. Consider Approval of a Proposed Medical Office Building, Northwest Corner of Hazelwood Street North and Beam Avenue East a. Conditional Use Permit Resolution b. Design Plans c. Comprehensive Sign Plan d. Lot Division Economic Development Coordinator Martin gave the staff report and answered questions of the council. Planning Commissioner Ige addressed the council to give the June 27, 2016 10 City Council Meeting Minutes report from the planning commission. Michael Sharp, Principal with Davis Group addressed the council to give additional details about the project and answer questions of the council. Project Architect Patrick Giordana addressed the council to answer questions about parking. Councilmember Smith moved to approve the resolution approving a conditional use permit for a medical office building and retail building to be constructed on a parcel within the light manufacturing (m1) zoning district that is within 350 feet of a residential zoning district. Approval of this resolution is based on the findings required by the ordinance and subject to the following conditions: 1. All construction shall follow the plans date-stamped May 18, 2016. The director of the environmental and economic development department may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Prior to the issuance of a grading permit, the applicant must meet the requirements of the city’s tree preservation ordinance. 5. This permit approves the first and second phases of the medical office building and the retail building near Beam Avenue. All phases must receive city approval of design plans before a building permit can be issued. 6. The total parking requirement for the two phases of the medical office building are 700 parking spaces. The site will provide 541 parking spaces. The applicant shall submit to the city a site plan showing the location of 71 additional provided as proof- of-parking spaces. A waiver of 88 parking spaces is approved. Resolution 16-06-1353 WHEREAS, Patrick Giordana, on behalf of Davis Group Development, is seeking approval to build an 80,000-square-foot medical office building on the vacant property located at the northwest corner of Hazelwood Street and Beam Avenue. Additional phases will include another 60,000 square feet of medical office space and a retail building near Beam Avenue. WHEREAS, Section 44-637(b) of the city ordinances requires a conditional use permit for buildings within 350 of a residential district. WHEREAS, this permit applies to the vacant property located at the northwest corner of Beam Avenue East and Hazelwood Street North. The property description is: All that part of the South 1,119.50 feet of the Northwest Quarter of Section 3, Township 29 North, Range 22 West, which lies East of the East right-of-way line of the Burlington Northern Railroad (formerly known as the St. Paul & Duluth Railway) Excepting therefrom the following described parcel: June 27, 2016 11 City Council Meeting Minutes All that part of the Southeast Quarter of the Northwest Quarter of Section 3, Township 29 North, Range 22 West, City of Maplewood, Ramsey County, Minnesota, described as follows: Beginning at the Southeast corner of the Southeast Quarter of the Northwest Quarter; thence North 01 degrees 06 minutes 59 seconds West (bearing based on the Ramsey County Coordinate System, North American Datum of 1983), along the East line of said Southeast Quarter of the Northwest Quarter, a distance of 374.77 feet; thence North 89 degrees 48 minutes 35 seconds West, parallel with the South line of said Southeast Quarter of the Northwest Quarter, a distance of 371.33 feet; thence South 00 degrees 11 minutes 25 seconds West, a distance of 374.67 feet to the South line of said Southeast Quarter of the Northwest Quarter; thence South 89 degrees 48 minutes 35 seconds East, along the South line of said Southeast Quarter of the Northwest Quarter, a distance of 379.88 feet to the point of beginning. WHEREAS, the history of this conditional use permit is as follows: 1. On June 7, 2016, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On June 27, 2016, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. June 27, 2016 12 City Council Meeting Minutes 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans date-stamped May 18, 2016. The director of the environmental and economic development department may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Prior to the issuance of a grading permit, the applicant must meet the requirements of the city’s tree preservation ordinance. 5. This permit approves the first and second phases of the medical office building and the retail building near Beam Avenue. All phases must receive city approval of design plans before a building permit can be issued. 6. The total parking requirement for the two phases of the medical office building are 700 parking spaces. The site will provide 541 parking spaces. The applicant shall submit to the city a site plan showing the location of 71 additional provided as proof- of-parking spaces. A waiver of 88 parking spaces is approved. Seconded by Councilmember Abrams Ayes – All The motion passed. Councilmember Smith moved to approve the plans date-stamped May 18, 2016 for the proposed medical office building at Hazelwood Street North and Beam Avenue East. Approval is subject to the following conditions: 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes. 2. All trash receptacles must either be kept inside the building or an outside trash enclosure must be built on site. 3. Satisfy the requirements set forth in this report by staff engineer Jon Jarosch. 4. Satisfy the requirements set forth in the environmental report authored by Shann Finwall, dated May 13, 2016. 5. Submit the following for staff approval before the city issues a grading or building permit: June 27, 2016 13 City Council Meeting Minutes a. Final grading, paving, drainage, utility, traffic/street improvement and erosion control plans. These plans shall meet the requirements of the city code and the city engineer. b. Verification that all watershed district special provisions, as indicated on the watershed district permit, are met before the city issues a building or grading permit for the site. c. Payment of the required park availability charge of $286,344, as determined by city ordinance. d. A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 6. The applicant or the contractor shall complete the following before occupying the building: a. Replace any property irons removed because of this construction. b. Install a reflectorized stop sign at the exits and a handicap-parking sign for each handicap accessible parking space. c. Install an in-ground lawn irrigation system for the parking lot islands and for all landscape areas (except the ponding areas). d. Post signs identifying the customer and employee parking spaces. e. Install all the required exterior improvements, including landscaping and signs. f. Install all bituminous and the engineered porous or permeable surface and the curb and gutter. g. Stripe all drive aisles. h. Install all required landscaping by June 1 if the building is finished in the fall or winter, or within six weeks of completion if it is finished in the spring or summer. i. Install all exterior lighting. j. Screen all roof-mounted equipment visible from public streets. 7. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy June 27, 2016 14 City Council Meeting Minutes of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. 8. All work shall follow the approved plans. The director of the Environmental and Economic Development Department may approve minor changes. 9. This approval does not include any of the other buildings on the site (only the first phase medical office building). The owner shall apply to the city for design approval for each of the additional phases (including the architectural, landscaping and drainage plans). The community design review board (CDRB) must approve the project plans for each of these buildings before the city can issue a building permit for each building. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Smith moved to approve the plans date-stamped May 18, 2016 for a comprehensive sign plan to allow signage for a new medical office building located at Hazelwood Street and Beam Avenue. Approval of the comprehensive sign plan amendment is subject to the following conditions: 1. Signs on the east elevation shall be limited to one 10’ x 30’ sign over the main entrance and three 3’ x 25’ tenant signs. 2. Signs on the south elevation shall be limited to two 3’ x 25’ tenant signs. 3. No signs are permitted for the west or north elevations. 4. All wall signs shall be of individual letters and each letter shall be no more than 48 inches in height. 5. One monument sign is allowed along the Hazelwood Street frontage. The monument sign must be no more than 12 feet in height and must incorporate building materials and design in its base. 6. Any signs for future phases will require amendment of this sign plan. Seconded by Councilmember Abrams Ayes – All The motion passed. Councilmember Juenemann moved to approve the lot division for the Hazelwood Medical Office Building, subject to the following conditions: 1. The applicant shall comply with the requirements of the city’s engineer. 2. Prior to submitting to the county for recording, cross access easement agreements shall be submitted to city staff covering the three created parcels and the shared drive with 1535 Beam Avenue East. Seconded by Councilmember Abrams Ayes – All June 27, 2016 15 City Council Meeting Minutes The motion passed. 3. Consider Preliminary Approval of Issuance of Bonds This item was discussed during the public hearing. Councilmember Abrams moved to approve the Resolution Giving Preliminary Approval to the Issuance of General Obligation Capital Improvement Plan Bonds in an Amount Not to Exceed $1,400,000, Series 2016A and Adopting the City of Maplewood, Minnesota, Capital Improvement Plan for the years 2016 through 2021. Resolution 16-06-1354 Resolution Giving Preliminary Approval to the Issuance of General Obligation Capital Improvement Plan Bonds in an Amount Not to Exceed $1,400,000 and Adopting the City of Maplewood, Minnesota, Capital Improvement Plan for the Years 2016 Through 2021 SECTION 1. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City") proposes to issue its general obligation capital improvement plan bonds (the "Bonds") and adopt the City of Maplewood, Minnesota, Capital Improvement Plan for the Years 2016 Through 2021 (the "Plan"); and SECTION 2. WHEREAS, the City has caused notice of the public hearing on the intention to issue the Bonds and on the proposed adoption of the Plan to be published pursuant to and in accordance with Minnesota Statutes, Section 475.521; and SECTION 3. WHEREAS, a public hearing on the intention to issue the Bonds and on the proposed Plan has been held on this date, following published notice of the public hearing as required by law; and SECTION 4. WHEREAS, in approving the Plan, the City Council considered for each project and for the overall Plan: A. The condition of the City's existing infrastructure, including the projected need for repair and replacement; B. The likely demand for the improvement; C. The estimated cost of the improvement; D. The available public resources; E. The level of overlapping debt in the City; F. The relative benefits and costs of alternative uses of the funds; G. Operating costs of the proposed improvements; and H. Alternatives for providing services more efficiently through shared facilities with other local governmental units; and SECTION 5. WHEREAS, the City Council has determined that the issuance of general obligation capital improvement plan bonds in the aggregate principal amount of up to $1,400,000 is the best way to finance the capital improvements identified in the Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, that the City hereby adopts the Plan and authorizes the issuance of up to $1,400,000 aggregate principal amount of general obligation capital improvement plan bonds. June 27, 2016 16 City Council Meeting Minutes Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Abrams moved to approve the Resolution Providing for the Competitive Negotiated Sale of $3,765,000 General Obligation Bonds, Series 2016A. Resolution 16-06-1355 Resolution Providing for the Competitive Negotiated Sale of $3,765,000 General Obligation Bonds, Series 2016A A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $3,765,000 General Obligation Bonds, Series 2016A (the "Bonds") to finance (i) various street improvement projects; (ii) improvements to the city hall, fire stations, and public works buildings; and (iii) the purchase of capital equipment; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. Seconded by Councilmember Xiong Ayes – All The motion passed. Councilmember Abrams moved to approve the Resolution Providing for the Competitive Negotiated Sale of $6,190,000 General Obligation Refunding Bonds, Series 2016B. Resolution 16-06-1356 June 27, 2016 17 City Council Meeting Minutes Resolution Providing for the Competitive Negotiated Sale of $6,190,000 General Obligation Refunding Bonds, Series 2016B A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $6,185,000 General Obligation Refunding Bonds, Series 2016B (the "Bonds") to refund (i) the February 1, 2018 through February 1, 2023 maturities of the City’s General Obligation Improvement Bonds, Series 2007A, dated July 1, 2007 and (ii) the April 1, 2018 through April 1, 2023 maturities of the City’s General Obligation Bonds, Series 2008A, dated July 1, 2008; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. Seconded by Councilmember Smith Ayes – All The motion passed. 4. Consider Approval of Goodrich Park Playground Improvements Parks Manager Taylor gave the presentation and answered questions of the council. Councilmember Juenemann moved to approve the City Manager enter into a contract with Flagship Recreation/Landscape Structures for the Goodrich Park Playgound improvements utilizing State Contract #444927 with a not to exceed budget of $250,000. Seconded by Councilmember Xiong Ayes – All The motion passed. June 27, 2016 18 City Council Meeting Minutes 5. Consider Approval of Gladstone Savanna Playground Project Parks Manager Taylor gave the presentation and answered questions of the council. Councilmember Juenemann moved to approve the Gladstone Savanna playground project and authorize the Finance Director to set up a budget for this project with a not to exceed amount of $250,000. In addition, the City Manager is authorized to enter into a contract with Flagship Recreation/Landscape Structures for the completion of this project. Seconded by Councilmember Smith Ayes – All The motion passed. 6. Consider Approval of a Resolution Authorizing the City of Maplewood to Serve as the Responsible Governmental Unit for the 3M B229 Parking Ramp Environmental Assessment Worksheet (EAW) Economic Development Coordinator Martin gave the staff report and answered questions of the council. Councilmember Xiong moved to approve the resolution establishing Maplewood as the responsible governmental unit in the evaluation of the 3M Company environmental assessment worksheet to determine if there is any environmental impact with the proposed 3M parking ramp facility. Resolution 16-06-1357 Resolution Authorizing the City of Maplewood to Serve as the Responsible Governmental Unit (RGU) for the 3M B229 Parking Ramp Environmental Assessment Worksheet (EAW) WHEREAS, 3M Company, located at 3M Center in the City of Maplewood, is proposing to construct a new parking ramp on its corporate campus; and WHEREAS, the proposed project requires completion of an Environmental Assessment W orksheet (EAW) that meets the requirements of Minnesota Rules Chapter 4410, Sections 4410.1000 through 4410.1700; and WHEREAS, Minnesota Rules 4410.4600, subpart 14 specifies that the local governmental unit shall serve as the RGU for construction of new industrial and commercial facilities proposed within its boundaries that exceed the minimum threshold for environmental review; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that it should and herby determines that it will serve as the RGU for the 3M B2229 Parking Ramp EAW process as required by Minnesota Rules 4410. Seconded by Councilmember Smith Ayes – All June 27, 2016 19 City Council Meeting Minutes The motion passed. 7. Consider Approval of a Solar Garden Subscription Agreement Environmental Planner Finwall gave the staff report and answered questions of the council. Doug Wester with Geronino Energy gave a presentation on BHE Renewables. Commissioner Molly Miller address the council to give the report from the Environmental and Natural Resource Commission. Councilmember Smith moved to approve the Community Solar Garden Subscription Agreement that authorizes the City of Maplewood to enter into a 25-year agreement with Geronimo Energy/BHE Renewables to subscribe to 1,460,730 kWh of community solar garden solar capacity, enough solar power to offset 45% of the City’s electricity use (buildings on the Xcel Energy grid). Seconded by Councilmember Xiong Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. None M. ADJOURNMENT Mayor Slawik adjourned the meeting at 10:34 p.m.