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HomeMy WebLinkAbout2016-07-13 HEDC Packet AGENDA CITY OF MAPLEWOOD HOUSING AND ECONOMIC DEVELOPMENT COMMISSION Wednesday, July 13, 2016 7:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. April 13, 2016 5. New Business: a. Consider Selection of a Business Engagement Program b. Consider A c. Resolution of Appreciation for Spencer Gansluckner d. Election of Chairperson (No Report) 6. Unfinished Business: 7. Visitor Presentations: 8. Commission Presentations: 9. Staff Presentations: a. Development Summary (No Report) 10. Adjourn MINUTES OF THE HOUSING AND ECONOMIC DEVELOPMENT COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA WEDNESDAY,APRIL13, 2016 7:00 P.M. 1.CALL TO ORDER A meeting of the Commissionwas held in the City Hall Council Chambers and was called to order at 7:00p.m.byChairperson Gansluckner. 2.ROLL CALL Commissioners Brian Finley, CommissionerPresent Spencer Gansluckner, ChairpersonPresent Mark Jenkins, CommissionerPresent Jennifer Lewis, CommissionerAbsent Joy Tkachuck, Vice ChairPresent Dennis Unger, CommissionerAbsent Warren Wessel, CommissionerPresent Staff Michael Martin, Planner, Economic Development Coordinator 3.APPROVAL OF AGENDA Commissioner Jenkinsmoved to approve the agenda as submitted. Seconded by CommissionerWessel.Ayes –All The motion passed. 4.APPROVAL OF MINUTES Commissioner Wesselmoved to approve the minutesfor February 10,2016as submitted. Seconded by CommissionerFinley.Ayes –Chair Gansluckner, Commissioner’s Finley, Jenkins&Wessel Abstention –Commissioner Tkachuck The motion passed. 5.NEW BUSINESS a.Business Retention –University of Minnesota Extension Presentation i.Economic Development Coordinator, Michael Martin introduced the Business Retention item and turned the discussion over to the speaker Michael Darger. ii.Director of Business Retention and Expansion Program, University of Minnesota Extension, Michael Darger gave the presentation and answered questions of the commission. No action isnecessary. April 13, 2016 1 Housingand Economic Development CommissionMeetingMinutes b.Election of Vice-Chairperson (No Report) Commissioner Jenkins nominated Commissioner Tkachuck to remain as Vice Chair of the HEDC. Seconded by Commissioner Wessel.Ayes –All The motion passed. 6.UNFINISHED BUSINESS None. 7.VISITOR PRESENTATIONS None. 8.COMMISSIONPRESENTATIONS None. 9.STAFF PRESENTATIONS a.Development Summary (No Report) Staff gave an update on development proposed in the city. 1.The Chick-Fil-A restaurant will be built at 3045 White Bear Avenue next door to the strip mall at 3035 White Bear Avenue. 2.A new retail AT&T building will be built at the North China Restaurant on White Bear Avenue which will be taken down. 3.The Taco Bell restaurant at 1965 County Road D has been taken down and a new Taco Bell will be built in the same location with an improved site. 4.Costco on Beam Avenue has city council approval for a liquor store expansion but has not applied for the building permit yet. Costco has applied for an expansion of the gas pump area. 5.At the old Hermanson Dental building at 1055 Viking Drive a new church will move into the upper level of the building and the lower level of the building will be office space. 6.Plaza 3000 at 3000 White Bear Avenue the Petco has closed and an Aldi grocery Store is going in there. 7.A medical office building will be going in across the street from St John’s Hospital on Hazelwood Street. 10.ADJOURNMENT Chairperson Gansluckneradjourned the meeting at 8:18p.m. April 13, 2016 2 Housingand Economic Development CommissionMeetingMinutes MEMORANDUM TO:Melinda Coleman, City Manager FROM:Michael Martin, AICP,Economic Development Coordinator DATE:July 5, 2016 SUBJECT:Consider Selection of a Business EngagementProgram Introduction At the July 13, 2016 housing and economic development commission (HEDC) meetingcity staff will provide an overview of its plan to implement the core pillars of business engagement as communicated by the University of Minnesota Extension’s coursein its recommended next steps towardscreatinga business engagement programin Maplewood. In developing the program, staff used the following principles as a guide to what the program should include: Demonstrate to businesses that the community appreciates their presence Help existing businessessolve immediate problems Increase businesses' ability to compete in regional, national, and global markets Establish a strategic plan for economic development Build community capacity to sustain growth and development over the long term These principles and the resulting recommendations build off of the University of Minnesota Extension’s course that was taken by staff members, council members and HEDC members. The coursework focused on whatto consider when building a program, how to implement the program, who to involve, how to respond to concerns and how to sustain initiatives over time. Discussion Program Overview At previous HEDC meetings, potential options on how to facilitate a program have been discussed–city-led, work with the Extension office or partner with local chambers. For those who have taken the business engagementcourse, you now know it takes a good amount of effort and many people to make a program successful. Because of this, staff recommends the city partner with its chamber groups who have experience and staff dedicated to seeing this effort through. The city does not have available staff that can give this program the type of effort that is neededand the city will benefit from working with groups who have conducted engagementvisits for many years with several area cities. Staff looked to neighboring cities to look for models that worked elsewhere and could be incorporated into Maplewood. Staff recommends the Saint Paul Area Chamber of Commerce (SPACC) be the lead party guiding the city through this effort whilethe White Bear Area Chamber of Commerce (WBACC) also conduct visits within its focus area of north Maplewood. Since it is impossible to visit every business in the city, staff and the chambers have developed a strategy to prioritizevisits with the intent of gathering data and building relationships with companies poised for growth. As reinforced in the Extension course, the most successful business engagementand expansion efforts occur when cities focus on companiesalready in the community. As they have done in other communities, the chamber groups recommend the city work to conduct 25 total visits over the next year. This typically means 50-75 businesses will have to be identified and contacted to find 25 willing businesses. Five of those visits will be conducted by WBACC in the north Maplewood area and SPACC will conduct the other 20 visits throughout the rest of Maplewood. Working with the SPACC, the city will use Minnesota Department of Employment and Economic Development’s data on employment and wages to identify companies experiencing the highest growth and prioritize those for visits. In addition to leveraging localized growth, the SPACC will use Greater MSP’s definition of “Key Industries” and include those businesses.Key industries include headquarters, agriculture and water technology, health and life sciences, innovation and technology and financial services. It is also known that certain companies are so important to overall health of Maplewood that annual visits will be established –these companies include 3M, HealthEast and Washington Prime Group (owner of Maplewood Mall). The city manager will also work to setup annual meetings with the city’s school districts. These visits will be setup up by the chamber groups and there will be an online component used for signing upto go out for visits.Each business visitwill include a chamber staff member, amember of the city’s senior management team, a city councilmember and a HEDC member. As mentionedinthe Extension course, there should be no more than four individuals attending each visit. The visits will be conducted on site at each business and the same survey of questions will be used. At the conclusion of the visits, the SPACC will aggregate thedata, to maintain anonymity of the companies visited, and provide analysis of the results to help guide potential policy decisionsby the city council to better foster an environment for business growth. As stated in the Extension course, studies have shown that as much as 80 percent of new jobs created are by existing businesses rather than by new businesses attracted to a community.Retaining and facilitating the expansion of existing businesses is an important component of any city's plan for economic development. With the increasing scarcity of resources at the local level, focusing on the growth of existing businesses ismore efficient than enticing a new business to move into a community. Next Steps As proposed, this program would be kicked off at the city’s community engagement breakfast in October.The annual breakfast program will focus on business engagement topics and demographic trends. Staff will invite speakers from these fields and will facilitate a discussion amongst the panelists and attendees.The breakfast will serve as a notable kickoff point for the engagement program and the visitswill continue into and conclude in 2017. Recommendation Staff will be requesting feedback and direction from the HEDC regardingstaff’s outline for the business engagementprogram. Attachment 1.Example of Survey of Questions Attachment 1 Attachment 1 Attachment 1 Attachment 1 Attachment 1 Attachment 1 Attachment 1 Attachment 1 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Michael Martin, AICP, Economic Development Coordinator DATE:July 6, 2016 SUBJECT:Consider Amendments to the HEDC’s Rules of Procedure Introduction At the May 23, 2016 workshop, the city councilwasgiven updates on each of the city’s volunteer board and commissions and considered potential alterations to the groups to help with recruitment and to ensure the effectiveness of the time volunteered by commissioners. Discussion Meeting Frequency In 2012, the business and economic development commission and housing and redevelopment authority were merged into the existing housing and economic development commission (HEDC). Sixseats of this group are currently filled–one member recently resigned. Ordinance requires the commission tomeet quarterly and at such other times as necessary.Staff is recommending adjusting the commission’s rules of procedure to clearly set the expectations that this group will meet quarterly and as needed, but that monthly meetings should not be expected. Adjusting the meeting dates also requires a minor adjustment to the rules pertaining to timing of election of officers. Start Time A consistent theme found among staff and some existing commission members, city-wide,is a desire to move the general meeting start times of all commissions to 6 p.m. There is thought it might create more recruitment opportunities if the meetings started and ended earlier in the evening. It would also be a more efficient use of staff’s time and the city’s resources. Staff reviewed commission start times at other cities and there is not a consistent pattern but several cities do start meetings in both the 5 and 6 p.m. hours, while some business-related commissions even meet in the morning.The HEDC used to meet at 5:15 p.m. Staff wanted to afford the HEDC the opportunity to discuss its meeting start time. Recommendation Recommend approval to the HEDC’srules of procedures to establish a single quarterlymeeting andchange its start time from 7 p.m. to 6 p.m. Attachment 1.Comparison of Maplewood’s PC, CDRB and HEDC with other cities 2.Proposed Amendment to the HEDC’sRules of Procedures Attachment 1 Attachment 2 HOUSINGAND ECONOMIC DEVELOPMENTCOMMISSION RULES OF PROCEDURE Adopted by Housingand Economic DevelopmentCommission on February 28,2013 We, the members of the Housingand Economic DevelopmentCommission of the City of Maplewood, Minnesota, created pursuant to the Maplewood Code of Ordinances, hereby adopt the following "Rules of Procedure," subject to the provisions of said Article, which is hereby made a part of these Rules: A. APPOINTMENTS The city council shall make appointments to the housing and economic development commission by following the current city appointment policy. B. MEETINGS 1.All meetings shall be held in the council chambers in Maplewood City Hall, 1830 County Road B East, unless otherwise directed by the chairperson or staff, in which case at least 24 hours notice will be given to all commissioners. 2.Regular meetings shall be held at 7 6 p.m. on the second Wednesdayof each calendar monthfiscal quarter (January, April, July and October) and as needed, provided that whenthe meeting falls on a legal holiday, such meeting shall be rescheduled. 3.Special meetings may be held upon call by the chairperson or in his/her absence, by the vice chairperson, or by any other commissioner with the concurrence of a majority of the commissioners with at least 72hours notice to all commissioners. C.COMMUNITY DEVELOPMENT DEPARTMENT In addition to carrying out the duties prescribed in thecity ordinance the planner or a designated replacement shall: 1.Prepare the agenda for each meeting. 2.Act as technical advisor on any matter which comes before the commission. 3.Make written recommendations to the commission on matters referred to the commission. 4.Schedule any matter with the city council that has been reviewed by the commission that requires city council approval. Attachment 2 D.AGENDA 1.Copies of the agenda, together with pertinent staff reports and copies of the minutes of the previous meeting shall be made available to each member of the commission no later than three days prior to the next scheduled meeting. 2.The agenda format shall generally read as follows: a.Call to Order b.Roll Call c. Approval of Agenda d.Approval of Minutes e.New Business f.Unfinished Business g.Visitor Presentations h.Commissioner Presentations i.Staff Presentations j.Adjournment E.QUORUM 1.A simple majority of the current membership of the commissioners shall constitute a quorum. 2.Any action by the commission shall require a majority vote of the members present. F.ELECTION OF OFFICERS A chairperson and vice-chairperson shall be elected at the regular meeting of the housing and economic development commission in DecemberJanuary. New terms begin in January following the election. Once elected, chairs and vice-chairs shall serve until a successor is elected. G.DUTIES OF THE CHAIRPERSON 1.In addition to the duties prescribed in the ordinance, the chair shall represent the commission at each city council meeting where a commission item is on the agenda, to present the commission’s recommendations and to answer questions from the city council regarding the decision. If the chair is unavailable to attend the city council meeting, the chair will appoint a representative from the commission. H. CHAIRPERSON AND VICE-CHAIRPERSON 1.The chairperson, vice chairperson, and such officers as the commission may decide shall be elected and assume duties according to the current ordinance. 2.In the absence of the chairperson, the vice chairperson shall perform all duties required of the chairperson. When both the chairperson and the vice chairperson are absent, the attending members shall elect a chairperson pro tem. 3.If the chairperson resigns from or is otherwise no longer on the commission, the vice Attachment 2 chairpersonshall become the acting chairperson until the commission can hold an election for new officers. If the vice chairperson resigns or is otherwise no longer on the commission, the commission will elect a new vice chairperson at the next possible commission meeting. I.TEMPORARY COMMITTEES 1.The commission shall elect by a majority vote such standing committees and temporary committees as may be required and such committees will be charged with the duties, examinations, investigations, and inquiries relative to subjects assigned by the chair. 2.No standing or temporary committee shall have the power to commit the commission to the endorsement of any plan or program without the express approval of the commission. J.VACANCIES Thehousing and economic development commission positions shall be vacated or recommended to the city council for vacation according to the current housing and economic development ordinances. K.AMENDMENT OR SUSPENSION OF RULES 1.Any of the foregoing rules may be temporarily suspended by a majority vote of the commissioners present. 2.The "Rules of Procedure" may be amended at any regular meeting by a supermajority vote. L.RULES OF ORDER In all points not covered by these rules, the commission shall be governed in its procedures st by Rosenberg’s Rules of Order, Simple Parliamentary Procedures for the 21Century. MEMORANDUM TO:Melinda Coleman, City Manager FROM:Michael Martin, AICP, Economic Development Coordinator DATE:July 6, 2016 SUBJECT:Resolution of Appreciation for Spencer Gansluckner Introduction Spencer Ganslucknerrecently resigned fromhis position on theMaplewood Housing and Economic Development Commission. Mr. Ganslucknerhasmoved to a new home outside ofthe city of Maplewood.The city council appointed Mr. Ganslucknerto the Housing and Economic Development CommissiononSeptember22, 2014. Commission Review TheHousing and Economic DevelopmentCommission is considering a resolution of appreciation on July 13, 2016. Budget Impact None Recommendation Approve a resolution of appreciation for Housing and Economic Development Commissioner Gansluckner. Attachment 1.Resolution of Appreciation for SpencerGansluckner Attachment 1 RESOLUTION OF APPRECIATION WHEREAS, SpencerGanslucknerhas been a member of the Maplewood Housing and Economic DevelopmentCommission since September 22, 2014and has served faithfully in that capacity to the present time; and WHEREAS, the Housing and Economic DevelopmentCommissionhas appreciated Mr. Gansluckner’s experience, insights and good judgment; and WHEREAS, Mr. Ganslucknerhas freely given of histime and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Ganslucknerhas shown sincerededication to hisduties and has consistently contributed hisleadership, timeand effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that SpencerGansluckneris hereby extended our gratitude and appreciation for hisdedicated service. Passed by the Maplewood City Council on ___________, 2016 ____________________________________ Nora Slawik, Mayor Passed by the Maplewood Housing and Economic DevelopmentCommission On __________, 2016 ____________________________________ , Chairperson Attest: ________________________________ Karen Haag, City Clerk