HomeMy WebLinkAbout2016-07-13 HEDC Packet
AGENDA
CITY OF MAPLEWOOD
HOUSING AND ECONOMIC DEVELOPMENT COMMISSION
Wednesday, July 13, 2016
7:00 P.M.
Council Chambers - Maplewood City Hall
1830 County Road B East
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes:
a. April 13, 2016
5. New Business:
a. Consider Selection of a Business Engagement Program
b. Consider A
c. Resolution of Appreciation for Spencer Gansluckner
d. Election of Chairperson (No Report)
6. Unfinished Business:
7. Visitor Presentations:
8. Commission Presentations:
9. Staff Presentations:
a. Development Summary (No Report)
10. Adjourn
MINUTES OF THE HOUSING AND ECONOMIC DEVELOPMENT COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
WEDNESDAY,APRIL13, 2016
7:00 P.M.
1.CALL TO ORDER
A meeting of the Commissionwas held in the City Hall Council Chambers and was called to order
at 7:00p.m.byChairperson Gansluckner.
2.ROLL CALL
Commissioners
Brian Finley, CommissionerPresent
Spencer Gansluckner, ChairpersonPresent
Mark Jenkins, CommissionerPresent
Jennifer Lewis, CommissionerAbsent
Joy Tkachuck, Vice ChairPresent
Dennis Unger, CommissionerAbsent
Warren Wessel, CommissionerPresent
Staff
Michael Martin, Planner, Economic Development Coordinator
3.APPROVAL OF AGENDA
Commissioner Jenkinsmoved to approve the agenda as submitted.
Seconded by CommissionerWessel.Ayes –All
The motion passed.
4.APPROVAL OF MINUTES
Commissioner Wesselmoved to approve the minutesfor February 10,2016as submitted.
Seconded by CommissionerFinley.Ayes –Chair Gansluckner,
Commissioner’s Finley,
Jenkins&Wessel
Abstention –Commissioner Tkachuck
The motion passed.
5.NEW BUSINESS
a.Business Retention –University of Minnesota Extension Presentation
i.Economic Development Coordinator, Michael Martin introduced the Business Retention
item and turned the discussion over to the speaker Michael Darger.
ii.Director of Business Retention and Expansion Program, University of Minnesota
Extension, Michael Darger gave the presentation and answered questions of the
commission.
No action isnecessary.
April 13, 2016
1
Housingand Economic Development CommissionMeetingMinutes
b.Election of Vice-Chairperson (No Report)
Commissioner Jenkins nominated Commissioner Tkachuck to remain as Vice Chair of the HEDC.
Seconded by Commissioner Wessel.Ayes –All
The motion passed.
6.UNFINISHED BUSINESS
None.
7.VISITOR PRESENTATIONS
None.
8.COMMISSIONPRESENTATIONS
None.
9.STAFF PRESENTATIONS
a.Development Summary (No Report)
Staff gave an update on development proposed in the city.
1.The Chick-Fil-A restaurant will be built at 3045 White Bear Avenue next door to the strip mall
at 3035 White Bear Avenue.
2.A new retail AT&T building will be built at the North China Restaurant on White Bear Avenue
which will be taken down.
3.The Taco Bell restaurant at 1965 County Road D has been taken down and a new Taco Bell
will be built in the same location with an improved site.
4.Costco on Beam Avenue has city council approval for a liquor store expansion but has not
applied for the building permit yet. Costco has applied for an expansion of the gas pump area.
5.At the old Hermanson Dental building at 1055 Viking Drive a new church will move into the
upper level of the building and the lower level of the building will be office space.
6.Plaza 3000 at 3000 White Bear Avenue the Petco has closed and an Aldi grocery Store is
going in there.
7.A medical office building will be going in across the street from St John’s Hospital on
Hazelwood Street.
10.ADJOURNMENT
Chairperson Gansluckneradjourned the meeting at 8:18p.m.
April 13, 2016
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Housingand Economic Development CommissionMeetingMinutes
MEMORANDUM
TO:Melinda Coleman, City Manager
FROM:Michael Martin, AICP,Economic Development Coordinator
DATE:July 5, 2016
SUBJECT:Consider Selection of a Business EngagementProgram
Introduction
At the July 13, 2016 housing and economic development commission (HEDC) meetingcity staff
will provide an overview of its plan to implement the core pillars of business engagement as
communicated by the University of Minnesota Extension’s coursein its recommended next
steps towardscreatinga business engagement programin Maplewood. In developing the
program, staff used the following principles as a guide to what the program should include:
Demonstrate to businesses that the community appreciates their presence
Help existing businessessolve immediate problems
Increase businesses' ability to compete in regional, national, and global markets
Establish a strategic plan for economic development
Build community capacity to sustain growth and development over the long term
These principles and the resulting recommendations build off of the University of Minnesota
Extension’s course that was taken by staff members, council members and HEDC members.
The coursework focused on whatto consider when building a program, how to implement the
program, who to involve, how to respond to concerns and how to sustain initiatives over time.
Discussion
Program Overview
At previous HEDC meetings, potential options on how to facilitate a program have been
discussed–city-led, work with the Extension office or partner with local chambers. For those
who have taken the business engagementcourse, you now know it takes a good amount of
effort and many people to make a program successful. Because of this, staff recommends the
city partner with its chamber groups who have experience and staff dedicated to seeing this
effort through. The city does not have available staff that can give this program the type of effort
that is neededand the city will benefit from working with groups who have conducted
engagementvisits for many years with several area cities. Staff looked to neighboring cities to
look for models that worked elsewhere and could be incorporated into Maplewood. Staff
recommends the Saint Paul Area Chamber of Commerce (SPACC) be the lead party guiding
the city through this effort whilethe White Bear Area Chamber of Commerce (WBACC) also
conduct visits within its focus area of north Maplewood.
Since it is impossible to visit every business in the city, staff and the chambers have developed
a strategy to prioritizevisits with the intent of gathering data and building relationships with
companies poised for growth. As reinforced in the Extension course, the most successful
business engagementand expansion efforts occur when cities focus on companiesalready in
the community. As they have done in other communities, the chamber groups recommend the
city work to conduct 25 total visits over the next year. This typically means 50-75 businesses will
have to be identified and contacted to find 25 willing businesses. Five of those visits will be
conducted by WBACC in the north Maplewood area and SPACC will conduct the other 20 visits
throughout the rest of Maplewood.
Working with the SPACC, the city will use Minnesota Department of Employment and Economic
Development’s data on employment and wages to identify companies experiencing the highest
growth and prioritize those for visits. In addition to leveraging localized growth, the SPACC will
use Greater MSP’s definition of “Key Industries” and include those businesses.Key industries
include headquarters, agriculture and water technology, health and life sciences, innovation and
technology and financial services. It is also known that certain companies are so important to
overall health of Maplewood that annual visits will be established –these companies include
3M, HealthEast and Washington Prime Group (owner of Maplewood Mall). The city manager will
also work to setup annual meetings with the city’s school districts.
These visits will be setup up by the chamber groups and there will be an online component
used for signing upto go out for visits.Each business visitwill include a chamber staff member,
amember of the city’s senior management team, a city councilmember and a HEDC member.
As mentionedinthe Extension course, there should be no more than four individuals attending
each visit. The visits will be conducted on site at each business and the same survey of
questions will be used.
At the conclusion of the visits, the SPACC will aggregate thedata, to maintain anonymity of the
companies visited, and provide analysis of the results to help guide potential policy decisionsby
the city council to better foster an environment for business growth. As stated in the Extension
course, studies have shown that as much as 80 percent of new jobs created are by existing
businesses rather than by new businesses attracted to a community.Retaining and facilitating
the expansion of existing businesses is an important component of any city's plan for economic
development. With the increasing scarcity of resources at the local level, focusing on the growth
of existing businesses ismore efficient than enticing a new business to move into a community.
Next Steps
As proposed, this program would be kicked off at the city’s community engagement breakfast in
October.The annual breakfast program will focus on business engagement topics and
demographic trends. Staff will invite speakers from these fields and will facilitate a discussion
amongst the panelists and attendees.The breakfast will serve as a notable kickoff point for the
engagement program and the visitswill continue into and conclude in 2017.
Recommendation
Staff will be requesting feedback and direction from the HEDC regardingstaff’s outline for the
business engagementprogram.
Attachment
1.Example of Survey of Questions
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
Attachment 1
MEMORANDUM
TO:Melinda Coleman, City Manager
FROM:Michael Martin, AICP, Economic Development Coordinator
DATE:July 6, 2016
SUBJECT:Consider Amendments to the HEDC’s Rules of Procedure
Introduction
At the May 23, 2016 workshop, the city councilwasgiven updates on each of the city’s
volunteer board and commissions and considered potential alterations to the groups to help with
recruitment and to ensure the effectiveness of the time volunteered by commissioners.
Discussion
Meeting Frequency
In 2012, the business and economic development commission and housing and redevelopment
authority were merged into the existing housing and economic development commission
(HEDC). Sixseats of this group are currently filled–one member recently resigned. Ordinance
requires the commission tomeet quarterly and at such other times as necessary.Staff is
recommending adjusting the commission’s rules of procedure to clearly set the expectations
that this group will meet quarterly and as needed, but that monthly meetings should not be
expected. Adjusting the meeting dates also requires a minor adjustment to the rules pertaining
to timing of election of officers.
Start Time
A consistent theme found among staff and some existing commission members, city-wide,is a
desire to move the general meeting start times of all commissions to 6 p.m. There is thought it
might create more recruitment opportunities if the meetings started and ended earlier in the
evening. It would also be a more efficient use of staff’s time and the city’s resources. Staff
reviewed commission start times at other cities and there is not a consistent pattern but several
cities do start meetings in both the 5 and 6 p.m. hours, while some business-related
commissions even meet in the morning.The HEDC used to meet at 5:15 p.m. Staff wanted to
afford the HEDC the opportunity to discuss its meeting start time.
Recommendation
Recommend approval to the HEDC’srules of procedures to establish a single quarterlymeeting
andchange its start time from 7 p.m. to 6 p.m.
Attachment
1.Comparison of Maplewood’s PC, CDRB and HEDC with other cities
2.Proposed Amendment to the HEDC’sRules of Procedures
Attachment 1
Attachment 2
HOUSINGAND ECONOMIC DEVELOPMENTCOMMISSION
RULES OF PROCEDURE
Adopted by Housingand Economic DevelopmentCommission on February 28,2013
We, the members of the Housingand Economic DevelopmentCommission of the City of
Maplewood, Minnesota, created pursuant to the Maplewood Code of Ordinances, hereby adopt
the following "Rules of Procedure," subject to the provisions of said Article, which is hereby
made a part of these Rules:
A. APPOINTMENTS
The city council shall make appointments to the housing and economic development
commission by following the current city appointment policy.
B. MEETINGS
1.All meetings shall be held in the council chambers in Maplewood City Hall, 1830
County Road B East, unless otherwise directed by the chairperson or staff, in which
case at least 24 hours notice will be given to all commissioners.
2.Regular meetings shall be held at 7 6 p.m. on the second Wednesdayof each
calendar monthfiscal quarter (January, April, July and October) and as needed,
provided that whenthe meeting falls on a legal holiday, such meeting shall be
rescheduled.
3.Special meetings may be held upon call by the chairperson or in his/her absence, by
the vice chairperson, or by any other commissioner with the concurrence of a majority
of the commissioners with at least 72hours notice to all commissioners.
C.COMMUNITY DEVELOPMENT DEPARTMENT
In addition to carrying out the duties prescribed in thecity ordinance the planner or a
designated replacement shall:
1.Prepare the agenda for each meeting.
2.Act as technical advisor on any matter which comes before the commission.
3.Make written recommendations to the commission on matters referred to the
commission.
4.Schedule any matter with the city council that has been reviewed by the commission
that requires city council approval.
Attachment 2
D.AGENDA
1.Copies of the agenda, together with pertinent staff reports and copies of the minutes
of the previous meeting shall be made available to each member of the commission
no later than three days prior to the next scheduled meeting.
2.The agenda format shall generally read as follows:
a.Call to Order
b.Roll Call
c. Approval of Agenda
d.Approval of Minutes
e.New Business
f.Unfinished Business
g.Visitor Presentations
h.Commissioner Presentations
i.Staff Presentations
j.Adjournment
E.QUORUM
1.A simple majority of the current membership of the commissioners shall constitute a
quorum.
2.Any action by the commission shall require a majority vote of the members present.
F.ELECTION OF OFFICERS
A chairperson and vice-chairperson shall be elected at the regular meeting of the
housing and economic development commission in DecemberJanuary. New terms
begin in January following the election. Once elected, chairs and vice-chairs shall
serve until a successor is elected.
G.DUTIES OF THE CHAIRPERSON
1.In addition to the duties prescribed in the ordinance, the chair shall represent the
commission at each city council meeting where a commission item is on the agenda,
to present the commission’s recommendations and to answer questions from the city
council regarding the decision. If the chair is unavailable to attend the city council
meeting, the chair will appoint a representative from the commission.
H. CHAIRPERSON AND VICE-CHAIRPERSON
1.The chairperson, vice chairperson, and such officers as the commission may decide
shall be elected and assume duties according to the current ordinance.
2.In the absence of the chairperson, the vice chairperson shall perform all duties
required of the chairperson. When both the chairperson and the vice chairperson are
absent, the attending members shall elect a chairperson pro tem.
3.If the chairperson resigns from or is otherwise no longer on the commission, the vice
Attachment 2
chairpersonshall become the acting chairperson until the commission can hold an
election for new officers. If the vice chairperson resigns or is otherwise no longer on
the commission, the commission will elect a new vice chairperson at the next possible
commission meeting.
I.TEMPORARY COMMITTEES
1.The commission shall elect by a majority vote such standing committees and
temporary committees as may be required and such committees will be charged with
the duties, examinations, investigations, and inquiries relative to subjects assigned by
the chair.
2.No standing or temporary committee shall have the power to commit the commission
to the endorsement of any plan or program without the express approval of the
commission.
J.VACANCIES
Thehousing and economic development commission positions shall be vacated or
recommended to the city council for vacation according to the current housing and
economic development ordinances.
K.AMENDMENT OR SUSPENSION OF RULES
1.Any of the foregoing rules may be temporarily suspended by a majority vote of the
commissioners present.
2.The "Rules of Procedure" may be amended at any regular meeting by a supermajority
vote.
L.RULES OF ORDER
In all points not covered by these rules, the commission shall be governed in its procedures
st
by Rosenberg’s Rules of Order, Simple Parliamentary Procedures for the 21Century.
MEMORANDUM
TO:Melinda Coleman, City Manager
FROM:Michael Martin, AICP, Economic Development Coordinator
DATE:July 6, 2016
SUBJECT:Resolution of Appreciation for Spencer Gansluckner
Introduction
Spencer Ganslucknerrecently resigned fromhis position on theMaplewood Housing
and Economic Development Commission. Mr. Ganslucknerhasmoved to a new home
outside ofthe city of Maplewood.The city council appointed Mr. Ganslucknerto the
Housing and Economic Development CommissiononSeptember22, 2014.
Commission Review
TheHousing and Economic DevelopmentCommission is considering a resolution of
appreciation on July 13, 2016.
Budget Impact
None
Recommendation
Approve a resolution of appreciation for Housing and Economic Development
Commissioner Gansluckner.
Attachment
1.Resolution of Appreciation for SpencerGansluckner
Attachment 1
RESOLUTION OF APPRECIATION
WHEREAS, SpencerGanslucknerhas been a member of the Maplewood
Housing and Economic DevelopmentCommission since September 22, 2014and has
served faithfully in that capacity to the present time; and
WHEREAS, the Housing and Economic DevelopmentCommissionhas
appreciated Mr. Gansluckner’s experience, insights and good judgment; and
WHEREAS, Mr. Ganslucknerhas freely given of histime and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Mr. Ganslucknerhas shown sincerededication to hisduties and
has consistently contributed hisleadership, timeand effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the
City of Maplewood, Minnesota, and its citizens that SpencerGansluckneris hereby
extended our gratitude and appreciation for hisdedicated service.
Passed by the Maplewood
City Council on ___________, 2016
____________________________________
Nora Slawik, Mayor
Passed by the Maplewood
Housing and Economic DevelopmentCommission
On __________, 2016
____________________________________
, Chairperson
Attest:
________________________________
Karen Haag, City Clerk