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HomeMy WebLinkAbout2016 05-09 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, May 9, 2016 City Hall, Council Chambers Meeting No. 09-16 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of City Council Workshop Minutes from April 25, 2016 2. Approval of City Council Meeting Minutes from April 25, 2016 F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Approval of Resolution of Appreciation for Dale Trippler for His Service on the Planning and Environmental & Natural Resources Commissions 4. Approval of Resolution of Appreciation for Ron Cockriel for His Service on the Parks & Recreation Commission 5. Approval of Proclamation Recognizing National Police Week 2016 6. Approval of Proclamation Recognizing National Public Works Week – May 15-21 G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Temporary Lawful Gambling - Local Permits for Friends and Families of Ramsey County Care Center, 2000 White Bear Avenue 3. Approval of a Conditional Use Permit Review, Beaver Lake Elementary School, 1060 Sterling Street 4. Approval of a Conditional Use Permit Review, Verizon Wireless Ground Equipment, 645 Sterling Street Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the Cit y Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. 5. Approval of a Conditional Use Permit Review, Laughlin Pest Control, 1055 Gervais Avenue 6. Approval of Lease Agreement with Ashland Productions for Maplewood Community Center Theatre 7. Approval to Accept Grant and Authorization for City Manager to Enter into Grant Agreement for Fish Creek Improvements 8. Approval Adopting Street Sweeping, Pothole Repair, and Sidewalk Maintenance Policies 9. Approval Authorizing Consultant to Prepare Plans and Specifications for Replacement of City Hall Chiller System 10. Approval of Release, Termination and Extinguishment of Temporary Easement – TH-36 and English 11. Approval of Temporary Lawful Gambling - Local Permit for the American Cancer Society of Minnesota, 3001 White Bear Avenue H. PUBLIC HEARINGS 1. Consider Approval of Ordinance Amendments in the Mixed Use Zoning District I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of a Conditional Use Permit Resolution, Ebenezer Karen Baptist Church, 1055 Viking Drive 2. Consider Approval to Purchase In-Squad Cameras from Taser International, Totaling $24,175.00 3. Consider Approval of 2016 Council Staff Retreat Report K. AWARD OF BIDS 1. Consider Approval of Resolution Receiving Bids and Awarding Construction Contract for the Fish Creek Improvements, City Project 15-19 L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADJOURNMENT E1 April 25, 2016 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday, April 25, 2016 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:32 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present C. APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Smith Ayes – All The motion passed. D. UNFINISHED BUSINESS 1. MCC Theatre Lease Discussion – Ashland Productions Parks and Recreation Director Konewko gave the staff report and answered questions of the council. Recreation Manager Robbins addressed the council to answer additional questions. City Attorney Kantrud gave additional information. E. NEW BUSINESS 1. Abatement Bond for Park Improvements Parks and Recreation Director Konewko introduced the staff report. Parks Manager Taylor provided additional information. Tom Denaway, from Springsted Incorporated addressed the council to give further information and answer questions of the council. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:59 p.m. Packet Page Number 1 of 134 E2 April 25, 2016 1 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April 25, 2016 City Hall, Council Chambers Meeting No. 08-16 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:10 p.m. by Mayor Slawik. Mayor Slawik reported on Maplewood’s First Annual Day of Laughter event that will be held on Saturday, May 14, 2016 at the Maplewood Community Center. The Laugh-In will be a contest between the City Council and the Police Department and begins at 4:30 p.m. the public is invited. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda under Appointments and Presentation, Council Presentations: City-wide Clean Up, Update on the Parks Clean Up, Bergeron Memorial, City Employee Recognition, Organ Donation, Start by Believing, Rush Line Open House, Gateway Corridor and Tartan Arena. Councilmember Abrams moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of April 11, 2016 City Council Workshop Minutes Councilmember Abrams moved to approve the April 11, 2016 City Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. Packet Page Number 2 of 134 E2 April 25, 2016 2 City Council Meeting Minutes 2. Approval of April 11, 2016 City Council Meeting Minutes Councilmember Juenemann noted a change to item F4, change the spelling from Molly to Mollie and add the name of the councilmember that seconded the motion. Councilmember Abrams noted a change to item J1, change the spelling from Susan to Suzanne. Councilmember Abrams moved to approve the April 11, 2016 City Council Meeting Minutes as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Council Presentations Councilmember Abrams reported on the City Wide Clean Up event. Councilmember Juenemann reported on the City Wide and Parks Clean Up events, City Employee Recognition Luncheon, Bergeron Memorial Service on May 1, 2016, April Organ Donation Month and Ramsey County’s Start by Believing Initiative. Councilmember Xiong further reported on Organ Donations. Mayor Slawik reported on the Rush Line Open House at Hayden Heights Library. Councilmember Smith reported on the Gateway Corridor Commission Meeting and Tartan Ice Arena Meeting. 2. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar. Citizen Services Director Haag reported on the 4th of July event. City Manager Coleman recognized City Clerk/Citizen Services Director Haag for her 20 years of service. b. Approval of Resolution in Support of Maplewood’s Participation in the Ramsey County Start by Believing Initiative Police Commander Shortreed gave the staff report. Councilmember Smith read the resolution of support. Councilmember Juenemann moved to approve the resolution in support of Maplewood’s Packet Page Number 3 of 134 E2 April 25, 2016 3 City Council Meeting Minutes participation in the Ramsey County “Start by Believing” Initiative. Resolution 16-04-1339 Maplewood: A Start by Believing Community Whereas, The Centers for Disease Control and Prevention (CDC) reports 1 in 6 women and 1 in 33 men in the United States experience rape or attempted rape at some point in their lives, and data from other sources report the rate for women is as high as 1 in 4; and Whereas, according to a study by the University of Minnesota, the number of Minnesotan women reporting a date-related sexual assault rises from 12 percent by the time they graduate from high school, to 29 percent by age 23, to 33 percent by mid-life; and Whereas, an analysis of the Minnesota Student Survey data by the University of Minnesota estimated 60 percent of teen first pregnancies in Minnesota are preceded by experiences of molestation, rape, or attempted rape; and Whereas, current estimates suggest no more than 20 percent of sexual assaults will be reported to law enforcement, and less than 3 percent will result in the conviction and incarceration of the perpetrator; and Whereas, research documents that victims are far more likely to disclose their sexual assault to a friend or family member, and when these loved ones respond with disbelief, shame, or blame, victims suffer additional negative effects on their physical and psychological well-being and do not report their assault to law enforcement; and Whereas, the national public awareness campaign “Start by Believing” is designed to improve the initial responses of friends, family members, and community professionals, including law enforcement and prosecutors, so they can help victims to access supportive resources and report their assaults; and Whereas, Maplewood has worked collaboratively with other law enforcement agencies and with community partners for many years to prevent and respond to sexual violence in the community; and Whereas, public health and the criminal justice system have different roles and responsibilities, but are united in the goals to prevent and reduce sexual violence in our community, from children to vulnerable adults; Now Therefore, Be it Resolved by the Maplewood City Council, that the City re- dedicate itself to addressing the continuing problem of sexual violence through its support of the Ramsey County: Start by Believing Community Initiative and its goal for everyone to believe victims upon report. Seconded by Councilmember Abrams Ayes – All The motion passed. c. Approval of Proclamation for National Teacher Day Packet Page Number 4 of 134 E2 April 25, 2016 4 City Council Meeting Minutes Councilmember Juenemann read the proclamation for National Teacher Day. Councilmember Juenemann moved to approve the Proclamation for National Teacher Day on Tuesday, May 3, 2016. Seconded by Councilmember Abrams Ayes – All The motion passed. d. Consider Approval of Proclamation Declaring May 2016 as Building Safety Month Interim Environmental and Economic Development Director Carver gave the staff report. Building Inspector Brash read the proclamation declaring May 2016 as Building Safety Month. Councilmember Juenemann moved to approve the proclamation declaring May 2016 as Building Safety Month. Seconded by Councilmember Xiong Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Abrams moved to approve consent agenda items G1-G6. Seconded by Councilmember Smith Ayes – All The motion passed. 1. Approval of Claims Councilmember Abrams moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 195,309.93 Checks # 97142 thru # 97178 dated 04/12/16 $ 277,452.03 Disbursements via debits to checking account dated 04/04/16 thru 04/08/16 $ 128,156.76 Checks #97179 thru #97220 dated 04/12/16 thru 04/19/16 $ 589,513.74 Disbursements via debits to checking account dated 04/11/16 thru 04/15/16 $ 1,190,432.46 Total Accounts Payable Packet Page Number 5 of 134 E2 April 25, 2016 5 City Council Meeting Minutes PAYROLL $ 521,391.34 Payroll Checks and Direct Deposits dated 04/08/16 $ 1,310.03 Payroll Deduction check # 99102143 thru # 99102145 dated 04/08/16 $ 522,701.37 Total Payroll $ 1,713,133.83 GRAND TOTAL Seconded by Councilmember Smith Ayes – All The motion passed. 2. Approval of a Temporary Lawful Gambling – Local Permit for the Church of the Presentation of the Blessed Virgin Mary Councilmember Abrams moved to approve the Lawful Gambling – Local Permit for the Church of the Presentation of the Blessed Virgin Mary’s Spring Festival on May 15, 2016 at 1725 Kennard Street, Maplewood and acknowledge the Application for Exempt Permit and waive any objection to the timeliness of said permit, as governed by MN Statute §349.166. Seconded by Councilmember Smith Ayes – All The motion passed. 3. Approval of a Minnesota Pollution Control Agency Environmental Assistance Grant Submittal for the “Make Your Building Better” Program Councilmember Abrams moved to approve the grant application for the Make Your Building Better Program from the Minnesota Pollution Control Agency Environmental Assistance. Seconded by Councilmember Smith Ayes – All The motion passed. 4. Approval to Accept Grant and Authorization for City Manager to Enter into Grant Agreement and for Staff to Seek Quotes for Restoration at Prairie Farm Councilmember Abrams moved to approve the Conservation Partners Legacy grant for Prairie Farm Preserve Pollinator Habitat; authorize the City Manager to enter into a grant agreement with Minnesota Department of Natural Resources; and authorize staff to seek bids from restoration contractors for this project. Seconded by Councilmember Smith Ayes – All The motion passed. Packet Page Number 6 of 134 E2 April 25, 2016 6 City Council Meeting Minutes 5. Approval of Purchase for Geotechnical Testing Services for 2016 Improvement Projects Councilmember Abrams moved to approve the purchase of geotechnical testing services for the 2016 improvement projects and authorize the City Engineer to enter into a contract for services with Northern Technologies, Inc. Seconded by Councilmember Smith Ayes – All The motion passed. 6. Approval of Resolution Authorizing the Kelly and Lemmons Law Firm to be Added to a Master Agreement With and Between the City of Maplewood (Prosecution) and the MN State Courts Councilmember Abrams moved to approve the resolution authorizing execution of the Courts Subscriber Services Agreement. Resolution 16-04-1340 Resolution Approving Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies WHEREAS, the City of Maplewood desires to improve efficiencies through participating in a more efficient court process with the Minnesota Judicial Branch; and WHERAS, the City Attorney for the City of Maplewood has reviewed the Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies; and WHEREAS, as the Minnesota Judicial Branch moves towards a more efficient court process, the eCourtMN initiative is committed to ensuring that non-court governmental agencies have appropriate access to court records and documents; and WHEREAS, the City of Maplewood desires to be subscribed to Minnesota Courts Data Services Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood Minnesota: That the Master Subscriber Agreement for Minnesota Governmental Agencies and Master Subscriber Agreement Amendment is approved and the Mayor and Clerk are authorized and directed to execute and deliver said documents. Seconded by Councilmember Smith Ayes – All The motion passed. H. PUBLIC HEARINGS None Packet Page Number 7 of 134 E2 April 25, 2016 7 City Council Meeting Minutes I. UNFINISHED BUSINESS 1. Consider Approval of Revisions to City Code Changing from Odd to Even Year Elections – Second Reading Citizen Services Director/City Clerk Haag gave the staff report and answered questions of the council. Councilmember Abrams moved to approve the second reading of the City Code of Ordinances, Chapter 2, Article II, Sec. 2-37 changing municipal elections from odd to even years. The Maplewood City Council approves the following revision to the Maplewood Code of Ordinances Ordinance 964 An Ordinance Amendment Changing the City Election from Odd to Even Year ARTICLE II. CITY COUNCIL Sec. 2-36. Terms of office; biennial elections in even-numbered years. (a) Pursuant to Minn. Stats. § 412.022, the terms of office of the mayor and each of the four councilmembers shall be four years. (b) The regular election of city officers shall be held on the first Tuesday after the first Monday of November in each even even-numbered year. The first such election in Maplewood shall be held in November, 2018. All terms of office ending January 2018 at the time of adoption of this section shall be extended to January 2019. All terms of office ending in January 2020 at the time of adoption of this section be extended to January 2021. Sec. 2-37. Primary elections. The second Tuesday in August of each even-numbered year in which a municipal general election is to be held for the purpose of electing officers is hereby designated as the primary election day for the city. State law reference Municipal primary elections, Minn. Stats. § 205.065. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Abrams, Smith and Xiong Nays – Councilmember Juenemann The motion passed. J. NEW BUSINESS 1. Quarterly Report from Alan Kantrud, Maplewood Municipal Attorney Packet Page Number 8 of 134 E2 April 25, 2016 8 City Council Meeting Minutes City Attorney Kantrud gave the staff report and answered questions of the council. Councilmember Abrams moved to approve the quarterly report from Alan Kantrud, Maplewood Municipal Attorney. Seconded by Councilmember Juenemann Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. 1. Tim Richmond, Maplewood Resident 2. John Wykoff, Maplewood Resident 3. Bob Zick, North St. Paul Resident M. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:40 p.m. Packet Page Number 9 of 134 F1a MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: May 3, 2016 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. May 23rd a. Workshop: Discuss Advisory Board and Commission Membership, Recruitment and Staffing Issues 2. June 9th a. Workshop: Advisory Board/Commission Interviews, Communications Plan Update, Election Equipment Demonstration 3. June 27th a. Workshop: State Demographer Susan Brower, 2017 - 2021 CIP Review Budget Impact None Recommendation No action required. Attachments None Packet Page Number 10 of 134 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Shann Finwall, AICP, Environmental Planner Michael Martin, AICP, Economic Development Coordinator DATE: May 2, 2016 SUBJECT: Approval of Resolution of Appreciation for Dale Trippler for His Service on the Planning and Environmental & Natural Resources Commissions Introduction Dale Trippler recently resigned from his positions on the Maplewood Planning Commission and Environmental and Natural Resources Commission. Mr. Trippler has moved to a new home outside of the city of Maplewood. The city council appointed Mr. Trippler to the Planning Commission on June 8, 1998 and to the Environmental and Natural Resources Commission on February 25, 2008; and he served on the Environmental and Natural Resources Committee for three years prior to his Commission appointment. Commission Review The Planning Commission approved a resolution of appreciation on April 19, 2016. The Environmental and Natural Resources Commission approved a resolution of appreciation for Dale Trippler on February 25, 2016. Budget Impact None Recommendation Approve a resolution of appreciation for Planning Commissioner Trippler. Attachment 1. Resolution of Appreciation for Dale Trippler F3 Packet Page Number 11 of 134 RESOLUTION OF APPRECIATION WHEREAS, Dale Trippler has been a member of the Maplewood Planning Commission since June 8, 1998 and has served faithfully in that capacity to the present time; and WHEREAS, Mr. Trippler has been a member of the Maplewood Environmental and Natural Resources Commission since February 25, 2008; and he served on the Environmental Committee for three years prior to his appointment on the Commission. Mr. Trippler has served faithfully in those capacities; and WHEREAS, the Planning Commission and Environmental and Natural Resources Commission have appreciated Mr. Trippler’s experience, insights and good judgment; and WHEREAS, Mr. Trippler has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Trippler has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Dale Trippler is hereby extended our gratitude and appreciation for his dedicated service. Passed by the Maplewood City Council on ___________, 2016 ____________________________________ Nora Slawik, Mayor Passed by the Maplewood Planning Commission On April 19, 2016 ____________________________________ Paul Arbuckle , Chairperson Passed by the Maplewood Environmental and Natural Resources Commission on February 25, 2016. ______________________________ Mollie Miller, Chairperson Attest: ________________________________ Karen Haag, City Clerk F3, Attachment 1 Packet Page Number 12 of 134 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, Parks & Recreation Director Jim Taylor, Parks Manager DATE: May 9, 2016 SUBJECT: Approval of Resolution of Appreciation for Ron Cockriel Introduction Ron Cockriel has submitted his resignation as a member of the Maplewood Parks and Recreation Commission. Maplewood City Council appointed Mr. Cockriel to the Parks and Recreation Commission on February 11, 2013. Mr. Cockriel will be serving through April 20, 2016. Budget Impact None Recommendation Approve a Resolution of Appreciation for Parks and Recreation Commissioner Cockriel. Attachment 1. Resolution of Appreciation for Ron Cockriel F4 Packet Page Number 13 of 134 RESOLUTION OF APPRECIATION WHEREAS, Ron Cockriel has been a member of the Maplewood Parks and Recreation Commission since February 11, 2013 and has served faithfully in that capacity to the present time; and WHEREAS, the Parks and Recreation Commission has appreciated Mr. Cockriel’s experience, insights and good judgment; and WHEREAS, Mr. Cockriel has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Cockriel has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Ron Cockriel is hereby extended our gratitude and appreciation for his dedicated service. Passed by the Maplewood City Council on ___________, 2016 ____________________________________ Nora Slawik, Mayor Passed by the Maplewood Parks and Recreation Commission On April 20, 2016 ____________________________________ Craig Brannon , Chairperson Attest: ________________________________ Karen Haag, City Clerk F4 Packet Page Number 14 of 134 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Paul Schnell, Chief of Police DATE:May 3, 2016 SUBJECT:Approval of Proclamation Recognizing National Police Week 2016 Introduction The week of May 15 – 21, 2016 is National Police Week. The members of the Maplewood Police Department will honor law enforcement officers who were killed in the line of duty while protecting their communities and safeguarding democracy. Background National Police Week, which occurs during the week in which May 15th falls, recognizes the service and sacrifice of U.S. law enforcement. Established by a joint resolution of Congress and President John F. Kennedy in 1962, National Police Week pays special attention to those officers who’ve lost their lives in the line of duty for the safety and protection of others. Since the first recorded death in 1791, more than 20,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty, including Sergeant Joseph Bergeron of the Maplewood Police Department, who was murdered on May 1, 2010. On the national, state, and local level a variety of Police Week events are planned and are open the the public. The service and sacrifice of Suburban Ramsey County officers killed in the line of duty will be honored during the 2016 SUBURBAN RAMSEY COUNTY LAW ENFORCEMENT MEMORIAL CEREMONY, which is being hosted by the MAPLEWOOD POLICE DEPARTMENT, and will be held on May 12, 2016, at the Hmong Alliance Church, located in Maplewood. Budget Impact No adverse budgetary impact. Recommendation It is recommended that the City Council approve the attached proclamation recognizing National Police Week 2016. Attachments 1. Proclamation F5 Packet Page Number 15 of 134 Proclamation Recognizing National Police Week 2016 To recognize National Police Week 2016 and to honor the service and sacrifice of those law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy. WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States, including the 51 dedicated sworn officers of the MAPLEWOOD POLICE DEPARTMENT; WHEREAS, nearly 16,000 assaults against law enforcement officers were reported in 2014, resulting in approximately 14,000 injuries; WHEREAS, since the first recorded death in 1791, more than 20,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty, including Sergeant Joseph Bergeron of the Maplewood Police Department; WHEREAS, the names of these dedicated public servants who lost their lives are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.; WHEREAS, 252 names of fallen heroes are being added to the National Law Enforcement Officers Memorial this spring, including 123 officers killed in 2015 and 129 officers killed in previous years; WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the National Law Enforcement Officers Memorial Fund’s 28th Annual Candlelight Vigil, on the evening of May 13, 2016; WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the MINNESOTA LAW ENFORCEMENT MEMORIAL ASSOCIATION’S Annual Candlelight Vigil, on the evening of May 15, 2016; WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place this year from May 15-21; however, as May 15, 2016 falls on a Sunday, some events will take place before the official dates of police week 2016; WHEREAS, May 15 is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families; WHEREAS, the service and sacrifice of SUBURBAN RAMSEY COUNTY LAW ENFORCEMENT officers killed in the line of duty will be honored during the 2016 SUBURBAN RAMSEY COUNTY LAW ENFORCEMENT MEMORIAL CEREMONY, which the MAPLEWOOD POLICE DEPARTMENT is honored to host and will be held at 11:00 AM, on May 12, 2016, at the Hmong Alliance Church, in Maplewood; NOW, THEREFORE, BE IT RESOLVED that the MAPLEWOOD CITY COUNCIL formally designates May 15-21, 2016, as Police Week in the CITY OF MAPLEWOOD, and publicly salutes the service of law enforcement officers in our community and in communities across the nation. Adopted this 9th day of May, 2016 __________________________________ Nora Slawik, Mayor Attest: _____________________________ Karen Haag, City Clerk F5, Attachment 1 Packet Page Number 16 of 134 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works DATE: May 3, 2016 SUBJECT: Approval of Proclamation Recognizing National Public Works Week May 15-21 Introduction The council will consider adopting a resolution recognizing National Public Works Week for the week of May 15-21. Background This is an opportunity to recognize the importance public works plays in the daily lives of residents. Whether plowing snow, maintaining roads, ensuring the sewer systems are flowing, prepping park fields, engineering new streets & utilities, or responding to public concerns… each is a key component in providing quality services to the residents of Maplewood. At times many of these important tasks are taken for granted. This is an opportunity to recognize public works and its vital contributions to improving quality of life both nationally and within Maplewood. I would also like to recognize the City of Maplewood’s Public Works staff for its dedication in enhancing the health, safety, and quality of life for all of our residents. The dedicated group of Maplewood public works servants is as follows: NAME YEARS OF SERVICE IN PUBLIC WORKS ADAMS, DAVE 8 BRINK, TROY 15 BUCKLEY, BRENT 10 BURLINGAME, NATE 9 CHRISTENSON, SCOTT 9 CORTESI, LU 4 DEBILZAN, TOM 17 DUCHARME, JOHN 27 EDGE, DOUG 22 ENGSTROM, ANDY 13 HAAG, MARK 16 HAMRE, MILES 5 HAYS, TAMARA 5 HINNENKAMP, GARY 23 JAHN, DAVID 29 JAROSCH, JON 11 JENSEN, JOE 1 F6 Packet Page Number 17 of 134 JONES, DON 17 LINDBLOM, RANDY 28 LOVE, STEVE 8 MEISSNER, BRENT 8 NAGEL, BRYAN 28 NAUGHTON, JOHN 15 NORDQUIST, RICHARD 22 ORE, JORDAN 5 OSWALD, ERICK 29 PRIEM, STEVEN 20 RUIZ, RICARDO 5 RUNNING, BOB 11 SCHULTZ, SCOTT 18 SINDT, ANDREA 3 TEVLIN, TODD 15 THOMPSON, MICHAEL 11 WILBER, JEFF 4 WOEHRLE, MATT 11 XIONG, BOON 3 Budget Impact There is no cost or budget impact from this approval. Recommendation It is recommended that the council approve the Proclamation Recognizing National Public Works Week May 15-21, 2016. Attachment 1. Proclamation F6 Packet Page Number 18 of 134 CITY OF MAPLEWOOD PROCLAMATION RECOGNIZING PUBLIC WORKS WEEK May 15-21, 2016 Whereas, public works services provided in our community are an integral part of our citizens’ everyday lives; and Whereas, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection; and Whereas, the health, safety and comfort of this community greatly depends on these facilities and services; and Whereas, the quality and effectiveness of these facilities, as well as their planning, design, and construction, are vitally dependent upon the efforts and skill of public works officials; and Whereas, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform, Now, therefore, the City Council does hereby proclaim the week of May 15-21 as National Public Works Week in the City of Maplewood, Minnesota and do hereby call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. Approved by the Maplewood City Council this 9th day of May 2016. F6, Attachment 1 Packet Page Number 19 of 134 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 20 of 134 TO:Melinda Coleman, City Manager FROM:Ellen Paulseth, Finance Director DATE: SUBJECT:Approval of Claims 393,668.04$ Checks # 97221 thru # 97248 dated 04/26/16 223,288.00$ Disbursements via debits to checking account dated 04/18/16 thru 04/22/16 540,407.17$ Checks #97249 thru #97288 dated 04/21/16 thru 05/03/16 621,055.37$ Disbursements via debits to checking account dated 04/25/16 thru 04/29/16 1,778,418.58$ Total Accounts Payable 516,537.70$ Payroll Checks and Direct Deposits dated 04/22/16 1,767.53$ Payroll Deduction check # 99102161 thru # 99102164 dated 04/08/16 518,305.23$ Total Payroll 2,296,723.81$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM May 4, 2016 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Packet Page Number 21 of 134 Check Description Amount 97221 05215 SOCCER CLINIC INSTRUCTION 460.00 97222 04137 KARATE INSTRUCTION JAN-APRIL 2,771.50 97223 04206 ATTORNEY SERVICES - MAY 8,000.00 97224 00985 WASTEWATER - MAY 253,253.08 97225 04244 2016 FORD POLICE VEHICLE VIN 7821 26,283.95 97226 01819 LOCAL PHONE SERVICE 03/15 - 04/14 720.53 97227 01337 911 DISPATCH SERVICES - MARCH 30,236.58 01337 CAD SERVICES - MARCH 5,995.67 01337 FLEET SUPPORT FEES - MARCH 461.76 01337 FLEET SUPPORT FEES - MARCH 421.20 97228 05488 PREMIUM - LIFE,LTD,STD - APRIL 7,696.90 97229 01574 VARIOUS BITUMINOUS MATERIALS~1,495.13 01574 VARIOUS BITUMINOUS MATERIALS~1,367.93 01574 VARIOUS BITUMINOUS MATERIALS~1,353.09 01574 BASE-STORM SEWER REPAIR-KINGSTON 156.69 97230 01750 MDSE FOR RESALE 239.85 97231 01190 ELECTRIC & GAS UTILITY 2,820.86 01190 ELECTRIC & GAS UTILITY 2,085.17 01190 ELECTRIC & GAS UTILITY 282.86 01190 FIRE SIRENS 55.12 97232 01803 BULK BOX OF GUTTER BROOMS 2,145.00 97233 05507 MDSE FOR RESALE 432.24 97234 00003 ESCROW REFUND S RICHIE 2008 ARCADE 360.00 97235 02263 ANIMAL IMPOUNDS & SRVS - MARCH 471.00 97236 04790 DANCE INSTRUCTION WINTER/SPRING 7,878.00 97237 01175 MONTHLY UTILITIES - MARCH 3,358.17 01175 FIBER OPTIC ACCESS CHG - APRIL 1,000.00 97238 02300 KEYS FOR SQUAD FOR FISHCREEK 57.00 97239 00001 REIMB J PORTILLO TOWING STORAGE 315.00 97240 00001 REFUND M NICKSON MEMBERSHIP 197.12 97241 00001 REFUND R IRABOR YOUNG REMBRANDTS 62.00 97242 05153 VOICE NOTIFICATION 05/1/16 - 10/31/16 774.00 97243 05601 V-BALL CLINIC INSTRUCTIONS 180.00 97244 01359 VEHICLE WASHES - MARCH 123.31 97245 02001 PHONE SERVICE - MARCH 2,859.49 97246 01836 PRINTING FEES FOR MARKETING 39.00 01836 PRINTING FEES FOR MARKETING 39.00 97247 04179 PROGRAM DISPLAY SIGN MCC - FEB 325.00 04179 PROGRAM DISPLAY SIGN MCC - MARCH 325.00 97248 02159 MGMT & MARKETING SRVS MCC-MARCH 20,337.34 02159 PRIVATE SWIM - MARCH 6,232.50 04/26/2016 METROPOLITAN COUNCIL 04/26/2016 NELSON AUTO CENTER 04/26/2016 PAETEC 04/26/2016 RAMSEY COUNTY-PROP REC & REV 04/26/2016 RAMSEY COUNTY-PROP REC & REV 04/26/2016 RAMSEY COUNTY-PROP REC & REV 04/26/2016 RAMSEY COUNTY-PROP REC & REV 04/26/2016 SUN LIFE FINANCIAL 04/26/2016 T A SCHIFSKY & SONS, INC 04/26/2016 T A SCHIFSKY & SONS, INC 04/26/2016 XCEL ENERGY 04/26/2016 XCEL ENERGY 04/26/2016 XCEL ENERGY 04/26/2016 ESCROW REFUND 04/26/2016 HILLCREST ANIMAL HOSPITAL PA 04/26/2016 MAYER ARTS, INC. 04/26/2016 CITY OF NORTH ST PAUL 04/26/2016 CITY OF NORTH ST PAUL 04/26/2016 OAKDALE LOCKSMITHS 04/26/2016 ONE TIME VENDOR 04/26/2016 ONE TIME VENDOR 04/26/2016 ONE TIME VENDOR 04/26/2016 PENGUIN MANAGEMENT, INC. 04/26/2016 ALEC PEROZA 04/26/2016 REGAL AUTO WASH BILLING 393,668.04 28 Checks in this report. WHITE BEAR AREA YMCA 04/26/2016 CITY OF ROSEVILLE 04/26/2016 Check Register City of Maplewood 04/21/2016 Date Vendor 04/26/2016 CORESTRONG FITNESS LLC 04/26/2016 THE EDGE MARTIAL ARTS 04/26/2016 H A KANTRUD 04/26/2016 T A SCHIFSKY & SONS, INC 04/26/2016 T A SCHIFSKY & SONS, INC 04/26/2016 THE WATSON CO INC 04/26/2016 XCEL ENERGY 04/26/2016 ZARNOTH BRUSH WORKS, INC. 04/26/2016 COCA-COLA REFRESHMENTS ST PAUL, CITY OF 04/26/2016 ST PAUL, CITY OF 04/26/2016 WHITE BEAR AREA YMCA 04/26/2016 VISUAL IMAGE PROMOTIONS 04/26/2016 VISUAL IMAGE PROMOTIONS 04/26/2016 G1, Attachments Packet Page Number 22 of 134 Settlement Date Payee Description Amount 4/18/2016 MN State Treasurer Drivers License/Deputy Registrar 34,086.37 4/18/2016 MN Dept of Revenue MN Care Tax 8,016.00 4/19/2016 MN State Treasurer Drivers License/Deputy Registrar 39,094.27 4/20/2016 MN State Treasurer Drivers License/Deputy Registrar 19,692.90 4/20/2016 MN Dept of Revenue Sales Tax 13,158.89 4/20/2016 Delta Dental Dental Premium 905.13 4/21/2016 MN State Treasurer Drivers License/Deputy Registrar 21,499.78 4/22/2016 MN State Treasurer Drivers License/Deputy Registrar 74,034.37 4/22/2016 MN Dept of Natural Resources DNR electronic licenses 1,945.75 4/22/2016 Optum Health DCRP & Flex plan payments 7,358.54 4/22/2016 ICMA (Vantagepointe)Deferred Compensation 3,496.00 223,288.00 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 23 of 134 Check Description Amount 97249 00198 REIMB OF OVERCHARGE ENGLISH/36 90,060.60 97250 04206 REIMB FOR OUTSIDE COUNCIL 8,918.70 97251 04382 PAYROLL NEVER GOT PROCESSED 473.07 97252 02149 MARKETING & ADVERTISING - APRIL 4,000.00 97253 04244 2016 FORD POLICE VEHICLE 26,283.95 04244 2016 FORD POLICE VEHICLE 26,283.95 04244 2016 FORD POLICE VEHICLE 26,283.95 97254 01160 ALUMINUM BLANKS FOR SIGNS 2,971.75 97255 01409 ENGINEERING STANDARDS UPDATES 1,401.00 97256 04845 RECYCLING FEE - MARCH 42,831.25 97257 05305 CONTRACT 500-0371999 662.49 05305 CONTRACT 500-0371083 439.79 05305 CONTRACT 500-0395052 231.56 05305 CONTRACT 500-0328559 212.30 05305 CONTRACT 500-0380041 104.78 05305 CONTRACT 500-0395065 102.73 05305 CONTRACT 500-0373496 73.82 05305 CONTRACT 500-0349366 72.26 97258 01750 MDSE FOR RESALE 174.49 01750 MDSE FOR RESALE 138.41 97259 01190 ELECTRIC & GAS UTILITY 16,594.87 01190 ELECTRIC & GAS UTILITY 8,037.97 97260 01190 MPCA-XCEL-TURN-KEY ASSMT 2,400.00 97261 05559 ELECT ENROLLMENT ADMIN FEE-MARCH 300.00 97262 05519 PRESENTATION AT OUTDOOR EXPO 495.00 97263 04848 MONTHLY PREMIUM - MAY 269.17 97264 00230 RED BALL DIAMOND FOR BALLFIELDS 630.23 00230 RIP RAP FOR STORM SEWER-KINGSTON 167.87 97265 05187 MEMBERSHIP RENEWAL-D KONEWKO 550.00 97266 05641 TIF PMT TO DEVELOPER 2ND HALF 2015 22,483.77 97267 05369 CLEANING SUPPLIES - CITY HALL 106.71 97268 05316 TICKETS FOR SENIOR TRIP 4/21 397.50 97269 05489 TIF PMT TO DEVELOPER 2ND HALF 2015 58,193.27 97270 03818 MONTHLY PREMIUM - MAY 159,748.64 97271 01089 QTR UNEMPLOYMENT - 1ST QTR 6,674.79 97272 01184 PD GARAGE DOOR REPLACE/INSTALL 6,353.35 97273 02629 PRE-EMPLOYMENT PHYSICALS 110.00 97274 00001 REFUND S SCHMIDT MEDICA BENEFIT 160.00 97275 00001 REFUND J&J MECH - 315 SUMMER PL 37.00 97276 05103 SCBA MASK FIT TESTING 25.00 97277 01338 NOTARY REGISTRATION - F SHEPPERD 20.00 97278 05617 VEHICLE WASHES - MARCH 43.92 97279 01418 MDSE FOR RESALE 288.20 01418 DAYCAMP & EGG HUNT SUPPLIES 284.48 01418 VENDING MACHINE SUPPLIES 237.79 01418 MDSE FOR RESALE 176.92 01418 CONCESSIONS 109.16 01418 MDSE FOR RESALE 89.84 01418 VENDOR GIFTS & SUPPLIES 70.00 97280 01836 PDI TRAINING EVOC REFRESHER 350.00 01836 RADIO MAINT & SRVS - MARCH 130.00 97281 04246 HANDBOOKS OF THE STREETS 82.25 97282 01522 LAW ENFORCEMENT WORKSHOP-S SHEA 225.00 97283 05320 POLICE DEPARTMENT BADGES 174.50 97284 05528 CONTRACT 7950665-003 498.68 05/03/2016 TOSHIBA FINANCIAL SERVICES (1) 05/03/2016 THE WATSON CO INC 05/03/2016 THE WATSON CO INC 05/03/2016 XCEL ENERGY 05/03/2016 SAM'S CLUB DIRECT 05/03/2016 SAM'S CLUB DIRECT 05/03/2016 BRYAN ROCK PRODUCTS, INC. 05/03/2016 WHITE BEAR AREA CHAMBER OF COMME 05/03/2016 CHP MAPLEWOOD MN OWNER, LLC 05/03/2016 CINTAS CORPORATION #470 05/03/2016 SAM'S CLUB DIRECT Check Register City of Maplewood 04/28/2016 Date Vendor 04/21/2016 ST PAUL REGIONAL WATER SRVS 05/03/2016 BRYAN ROCK PRODUCTS, INC. 05/03/2016 NELSON AUTO CENTER 04/21/2016 H A KANTRUD 04/22/2016 KENNETH POWERS 05/03/2016 HEIDI CAREY 05/03/2016 NELSON AUTO CENTER 05/03/2016 NELSON AUTO CENTER 05/03/2016 NEWMAN TRAFFIC SIGNS 05/03/2016 S E H 05/03/2016 TENNIS SANITATION LLC 05/03/2016 TOSHIBA FINANCIAL SERVICES (1) 05/03/2016 TOSHIBA FINANCIAL SERVICES (1) 05/03/2016 TOSHIBA FINANCIAL SERVICES (1) 05/03/2016 TOSHIBA FINANCIAL SERVICES (1) 05/03/2016 TOSHIBA FINANCIAL SERVICES (1) 05/03/2016 TOSHIBA FINANCIAL SERVICES (1) 05/03/2016 TOSHIBA FINANCIAL SERVICES (1) 05/03/2016 XCEL ENERGY 05/03/2016 XCEL ENERGY 05/03/2016 APPRIZE TECHNOLOGY SOLUTIONS 05/03/2016 AUDUBON CTR OF THE NORTH WOODS 05/03/2016 AVESIS 05/03/2016 DAYTRIPPERS DINNER THEATRE 05/03/2016 MAPLEWOOD SENIOR LIVING LLC 05/03/2016 MEDICA 05/03/2016 MN UC FUND 05/03/2016 NORTHERN DOOR COMPANY, INC. 05/03/2016 NOVACARE REHABILITATION 05/03/2016 ONE TIME VENDOR 05/03/2016 ONE TIME VENDOR 05/03/2016 PERFORMANCE PLUS LLC 05/03/2016 RAMSEY COUNTY-VITAL RECORDS 05/03/2016 RICE STREET CAR WASH 05/03/2016 SAM'S CLUB DIRECT 05/03/2016 SAM'S CLUB DIRECT 05/03/2016 SAM'S CLUB DIRECT 05/03/2016 SAM'S CLUB DIRECT 05/03/2016 ST PAUL, CITY OF 05/03/2016 ST PAUL, CITY OF 05/03/2016 ST STEPHEN'S HUMAN SERVICES 05/03/2016 STATE OF MINNESOTA 05/03/2016 SUN BADGE CO 05/03/2016 TOSHIBA FINANCIAL SERVICES (2) G1, Attachments Packet Page Number 24 of 134 05528 CONTRACT 7950665-001 376.45 05528 CONTRACT 7950665-011 351.75 05528 CONTRACT 7950665-005 334.58 05528 CONTRACT 7950665-002 283.83 05528 CONTRACT 7950665-004 228.35 05528 CONTRACT 7950665-012 205.14 05528 CONTRACT 7950665-010 86.40 97285 01698 1ST QTR PMT 2016 830.00 97286 05525 DEER CONTROL SERVICES 9,595.74 97287 00063 MONTHLY PMT 03/17 - 04/16 7,606.20 97288 02159 ON-SITE AQUATICS SRVS MCC - JAN 2,272.00 05/03/2016 GREATER TWIN CITIES UNITED WAY 05/03/2016 TOSHIBA FINANCIAL SERVICES (2) 05/03/2016 TOSHIBA FINANCIAL SERVICES (2) 05/03/2016 TOSHIBA FINANCIAL SERVICES (2) 05/03/2016 TOSHIBA FINANCIAL SERVICES (2) 05/03/2016 TOSHIBA FINANCIAL SERVICES (2) 05/03/2016 TOSHIBA FINANCIAL SERVICES (2) 05/03/2016 TOSHIBA FINANCIAL SERVICES (2) 05/03/2016 USDA, APHIS, GENERAL 05/03/2016 VERIZON WIRELESS 05/03/2016 WHITE BEAR AREA YMCA 540,407.17 40 Checks in this report. G1, Attachments Packet Page Number 25 of 134 Settlement Date Payee Description Amount 4/25/2016 MN State Treasurer Drivers License/Deputy Registrar 45,566.56 4/25/2016 US Bank VISA One Card*Purchasing card items 56,689.26 4/25/2016 U.S. Treasurer Federal Payroll Tax 97,517.42 4/25/2016 P.E.R.A.P.E.R.A.98,259.50 4/25/2016 Empower - State Plan Deferred Compensation 30,263.00 4/25/2016 MidAmerica HRA Flex plan 13,566.77 4/25/2016 Labor Unions Union Dues 4,005.38 4/25/2016 ICMA (Vantagepointe)Retiree Health Savings 3,974.00 4/26/2016 MN State Treasurer Drivers License/Deputy Registrar 33,977.21 4/27/2016 MN State Treasurer Drivers License/Deputy Registrar 40,235.42 4/27/2016 Delta Dental Dental Premium 2,221.22 4/27/2016 MN State Treasurer State Payroll Tax 19,809.94 4/28/2016 MN State Treasurer Drivers License/Deputy Registrar 101,818.11 4/29/2016 MN State Treasurer Drivers License/Deputy Registrar 70,323.81 4/29/2016 MN Dept of Natural Resources DNR electronic licenses 2,027.25 4/29/2016 Optum Health DCRP & Flex plan payments 800.52 621,055.37 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 26 of 134 Transaction Date Posting Date Merchant Name Transaction Amount Name 04/12/2016 04/14/2016 MENARDS MAPLEWOOD MN $31.06 PAUL BARTZ 04/01/2016 04/04/2016 OFFICE DEPOT #1090 $160.91 REGAN BEGGS 04/11/2016 04/12/2016 STK*SHUTTERSTOCK, INC.$49.00 CHAD BERGO 04/01/2016 04/04/2016 STREICHER'S MO $299.00 BRIAN BIERDEMAN 04/06/2016 04/07/2016 TASER INTERNATIONAL $4,369.47 BRIAN BIERDEMAN 04/07/2016 04/11/2016 COMO PARK ANIMAL HOSPITAL $185.72 BRIAN BIERDEMAN 04/09/2016 04/11/2016 GLOCK STORE $1,197.75 BRIAN BIERDEMAN 04/01/2016 04/04/2016 PAWFECTION $9.87 OAKLEY BIESANZ 04/13/2016 04/14/2016 PETSMART INC 461 $39.60 OAKLEY BIESANZ 04/13/2016 04/15/2016 VOLGISTICS INC $180.00 OAKLEY BIESANZ 04/05/2016 04/06/2016 CVS/PHARMACY #01751 $3.19 NEIL BRENEMAN 04/06/2016 04/11/2016 DOLRTREE 3150 00031500 $36.21 NEIL BRENEMAN 04/12/2016 04/13/2016 SWANK MOTION PICTURES IN $303.00 NEIL BRENEMAN 04/12/2016 04/13/2016 SWANK MOTION PICTURES IN $28.00 NEIL BRENEMAN 04/01/2016 04/04/2016 GRUBERS POWER EQUIPMENT $64.95 TROY BRINK 04/05/2016 04/06/2016 THE STAR TRIBUNE CIRCULAT $14.99 SARAH BURLINGAME 04/09/2016 04/11/2016 NAPA STORE 3279016 $23.98 JOHN CAPISTRANT 04/02/2016 04/04/2016 INT'L CODE COUNCIL INC $96.17 NICHOLAS CARVER 04/10/2016 04/12/2016 THE HOME DEPOT 2828 $44.77 NICHOLAS CARVER 04/04/2016 04/05/2016 VIKING ELECTRIC-CREDIT DE $64.94 SCOTT CHRISTENSON 04/04/2016 04/05/2016 VIKING ELECTRIC-CREDIT DE $65.65 SCOTT CHRISTENSON 04/05/2016 04/06/2016 VIKING ELECTRIC-CREDIT DE $69.49 SCOTT CHRISTENSON 04/06/2016 04/07/2016 G&K SERVICES AR $271.97 SCOTT CHRISTENSON 04/07/2016 04/11/2016 THE HOME DEPOT 2801 ($15.98)SCOTT CHRISTENSON 04/07/2016 04/11/2016 MENARDS OAKDALE MN $18.34 SCOTT CHRISTENSON 04/07/2016 04/11/2016 THE HOME DEPOT 2801 $53.55 SCOTT CHRISTENSON 04/07/2016 04/11/2016 THE HOME DEPOT 2801 $7.92 SCOTT CHRISTENSON 04/08/2016 04/11/2016 HENRIKSEN ACE HARDWARE $4.49 SCOTT CHRISTENSON 04/11/2016 04/12/2016 MINNESOTA AIR OAKDALE $11.92 SCOTT CHRISTENSON 04/12/2016 04/13/2016 STATE SUPPLY $284.83 SCOTT CHRISTENSON 04/07/2016 04/08/2016 MINNESOTA COUNTY ATTORNEY $55.00 KERRY CROTTY 04/11/2016 04/12/2016 BCA TRAINING EDUCATION $240.00 KERRY CROTTY 04/06/2016 04/07/2016 FRATTALLONES WOODBURY AC $1.27 CHARLES DEAVER 04/06/2016 04/07/2016 G&K SERVICES AR $27.16 CHARLES DEAVER 04/07/2016 04/11/2016 THE HOME DEPOT 2810 $37.47 CHARLES DEAVER 03/31/2016 04/04/2016 THE HOME DEPOT 2801 $34.18 TOM DOUGLASS 03/31/2016 04/04/2016 BREDEMUS HARDWARE CO INC $170.00 TOM DOUGLASS 04/05/2016 04/06/2016 PLAZA TV & APPLIANCE $651.99 TOM DOUGLASS 04/05/2016 04/06/2016 IN *COMMERCIAL POOL AND S $881.00 TOM DOUGLASS 04/06/2016 04/07/2016 G&K SERVICES AR $439.90 TOM DOUGLASS 04/06/2016 04/07/2016 NUCO2 LLC $167.07 TOM DOUGLASS 04/06/2016 04/07/2016 NUCO2 LLC $183.93 TOM DOUGLASS 04/06/2016 04/07/2016 NUCO2 LLC $169.98 TOM DOUGLASS 04/06/2016 04/07/2016 NUCO2 LLC $191.20 TOM DOUGLASS 04/06/2016 04/07/2016 NUCO2 LLC $152.81 TOM DOUGLASS 04/06/2016 04/08/2016 FLOOR CARE COMPANY $69.99 TOM DOUGLASS 04/07/2016 04/08/2016 CORE HEALTH & FITNESS $81.44 TOM DOUGLASS 04/08/2016 04/11/2016 THE HOME DEPOT 2801 $8.49 TOM DOUGLASS 04/09/2016 04/11/2016 IN *COMMERCIAL POOL AND S $385.00 TOM DOUGLASS 04/12/2016 04/13/2016 CORE HEALTH & FITNESS $36.44 TOM DOUGLASS 04/12/2016 04/13/2016 BUDGETLIGHT $500.00 TOM DOUGLASS 04/12/2016 04/13/2016 BUDGETLIGHT $1,275.00 TOM DOUGLASS 04/13/2016 04/15/2016 ELECTRIC MOTOR REPAIR INC $1,017.37 TOM DOUGLASS 04/05/2016 04/06/2016 PAYPAL *HOLLY $110.00 CHRISTINE EVANS 04/06/2016 04/08/2016 FIRST SHRED $28.00 CHRISTINE EVANS 04/06/2016 04/08/2016 OFFICE DEPOT #1090 $81.30 CHRISTINE EVANS G1, Attachments Packet Page Number 27 of 134 04/12/2016 04/12/2016 AMAZON.COM $73.92 CHRISTINE EVANS 04/06/2016 04/08/2016 MENARDS MAPLEWOOD MN $59.20 PAUL E EVERSON 04/06/2016 04/08/2016 OFFICEMAX/OFFICE DEPOT616 $17.64 PAUL E EVERSON 04/08/2016 04/11/2016 OFFICEMAX/OFFICE DEPOT616 $25.36 PAUL E EVERSON 04/08/2016 04/11/2016 GRAFIX SHOPPE $256.55 CASSIE FISHER 04/01/2016 04/04/2016 BARNES & NOBLE #2786 $96.38 MYCHAL FOWLDS 04/01/2016 04/04/2016 ELECTRO WATCHMAN INC $780.00 MYCHAL FOWLDS 04/07/2016 04/11/2016 LOFFLER $74.99 MYCHAL FOWLDS 04/07/2016 04/11/2016 TEAMSIDELINE.COM $898.00 MYCHAL FOWLDS 04/09/2016 04/11/2016 IDU*INSIGHT PUBLIC SEC $631.24 MYCHAL FOWLDS 04/10/2016 04/11/2016 AT&T*BILL PAYMENT $37.26 MYCHAL FOWLDS 04/11/2016 04/12/2016 COMPULINK MANAGEMENT CEN $200.00 MYCHAL FOWLDS 04/12/2016 04/13/2016 HP DIRECT-PUBLICSECTOR $4,974.24 MYCHAL FOWLDS 04/13/2016 04/14/2016 GANG HU USA INC $56.99 MYCHAL FOWLDS 04/04/2016 04/05/2016 BESTBUYCOM783611018373 $160.68 NICK FRANZEN 04/07/2016 04/08/2016 AMAZON MKTPLACE PMTS $9.49 NICK FRANZEN 04/09/2016 04/11/2016 AMZ*MONOPRICE $5.57 NICK FRANZEN 04/14/2016 04/15/2016 IDU*INSIGHT PUBLIC SEC $215.30 NICK FRANZEN 04/05/2016 04/07/2016 THE HOME DEPOT 2801 $215.76 VIRGINIA GAYNOR 04/05/2016 04/07/2016 FORESTRY SUPPLIERS $192.98 VIRGINIA GAYNOR 04/08/2016 04/11/2016 THE INTERNATIONAL SOCI $125.00 CLARENCE GERVAIS 04/01/2016 04/04/2016 MARSHALLS #0367 $62.11 CHRISTINE GIBSON 04/05/2016 04/06/2016 GRANDMAS BAKERY INC $48.48 CHRISTINE GIBSON 04/07/2016 04/08/2016 TARGET 00024067 $21.94 CHRISTINE GIBSON 04/12/2016 04/13/2016 GRANDMAS BAKERY INC $90.98 CHRISTINE GIBSON 04/12/2016 04/14/2016 HOBBY LOBBY #587 $39.44 CHRISTINE GIBSON 04/13/2016 04/14/2016 THE STAR TRIBUNE MERCHAND $600.00 KAREN HAAG 04/08/2016 04/11/2016 VIKING INDUSTRIAL CENTER ($31.04)MARK HAAG 04/08/2016 04/11/2016 VIKING INDUSTRIAL CENTER $85.98 MARK HAAG 04/08/2016 04/11/2016 NW LASERS AND INSTRUMENT $32.13 MARK HAAG 04/08/2016 04/11/2016 HENRIKSEN ACE HARDWARE $18.05 MILES HAMRE 04/07/2016 04/08/2016 DAVIS LOCK & SAFE $531.76 GARY HINNENKAMP 04/13/2016 04/14/2016 SITE ONE LANDSCAPES530 $306.97 GARY HINNENKAMP 04/06/2016 04/07/2016 JOANN ETC #1970 $19.20 ANN HUTCHINSON 04/08/2016 04/11/2016 LEARNING RESOURCES $24.68 ANN HUTCHINSON 04/11/2016 04/13/2016 THE HOME DEPOT 2801 $25.20 DAVID JAHN 04/01/2016 04/04/2016 CARIBOU COFFEE CO # 155 $12.84 JUSTIN JAMES 04/13/2016 04/14/2016 BOARD OF AELSLAGID $122.00 JON JAROSCH 04/05/2016 04/06/2016 CHIEF SUPPLY $35.97 KEVIN JOHNSON 04/13/2016 04/14/2016 SAFELITE ONLINE PAYMENTS $39.95 KEVIN JOHNSON 04/08/2016 04/11/2016 SITE ONE LANDSCAPES530 $150.95 DON JONES 04/11/2016 04/12/2016 CHIPOTLE 0224 $16.02 LOIS KNUTSON 04/11/2016 04/12/2016 CHIPOTLE 0224 $74.99 LOIS KNUTSON 04/11/2016 04/13/2016 OFFICE DEPOT #1090 $137.09 LOIS KNUTSON 04/12/2016 04/14/2016 FIRST SHRED $47.30 LOIS KNUTSON 04/12/2016 04/13/2016 DAVIS LOCK & SAFE $110.80 NICHOLAS KREKELER 04/01/2016 04/04/2016 DELTA AIR BAGGAGE FEE $25.00 DAVID KVAM 04/02/2016 04/04/2016 MSP AIRPORT PARKING $96.00 DAVID KVAM 04/02/2016 04/04/2016 COMCAST CABLE COMM $73.82 DAVID KVAM 04/10/2016 04/11/2016 SCHEELS ST CLOUD $100.00 DAVID KVAM 04/02/2016 04/04/2016 USPS 26834500133401316 $3.94 MICHAEL LOCHEN 04/13/2016 04/14/2016 BOARD OF AELSLAGID $244.00 STEVE LOVE 04/01/2016 04/04/2016 EMERGENCY APPARATUS MAINT $2,928.81 STEVE LUKIN 04/02/2016 04/04/2016 AIRGASS NORTH $28.47 STEVE LUKIN 04/02/2016 04/04/2016 COMCAST CABLE COMM $2.25 STEVE LUKIN 04/04/2016 04/05/2016 IN *EMERGENCY RESPONSE SO $170.00 STEVE LUKIN 04/04/2016 04/06/2016 EMERGENCY AUTOMOTIVE $326.00 STEVE LUKIN G1, Attachments Packet Page Number 28 of 134 04/04/2016 04/06/2016 EMERGENCY AUTOMOTIVE $19.60 STEVE LUKIN 04/05/2016 04/06/2016 ASPEN MILLS INC.$52.95 STEVE LUKIN 04/05/2016 04/06/2016 ASPEN MILLS INC.$111.60 STEVE LUKIN 04/05/2016 04/06/2016 ASPEN MILLS INC.$22.00 STEVE LUKIN 04/07/2016 04/08/2016 FROGGYS FOG LLC $1,057.93 STEVE LUKIN 04/08/2016 04/11/2016 AIRGASS NORTH $213.87 STEVE LUKIN 04/08/2016 04/11/2016 AIRGASS NORTH $87.67 STEVE LUKIN 04/11/2016 04/13/2016 UNITED TRAILER LEASING $170.00 STEVE LUKIN 04/13/2016 04/13/2016 COMCAST CABLE COMM $175.87 STEVE LUKIN 04/05/2016 04/07/2016 HOLIDAY 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04/07/2016 04/08/2016 ROTO-ROOTER 10048 $1,083.75 KELLY PRINS 04/07/2016 04/11/2016 MENARDS MAPLEWOOD MN $34.87 KELLY PRINS 04/12/2016 04/13/2016 BATTERIES PLUS #31 $404.05 KELLY PRINS 04/13/2016 04/15/2016 ULINE *SHIP SUPPLIES ($14.02)KELLY PRINS 04/01/2016 04/04/2016 THE MCDOWELL AGENCY $140.00 TERRIE RAMEAUX 04/01/2016 04/04/2016 ON-SITE MEDICAL SERVICE $1,395.00 TERRIE RAMEAUX 04/04/2016 04/05/2016 PIONEER PRESS ADVERTISING $1,458.75 TERRIE RAMEAUX 04/13/2016 04/15/2016 MINNESOTA OCCUPATIONAL HE $322.00 TERRIE RAMEAUX 04/11/2016 04/12/2016 DALCO ENTERPRISES $365.52 MICHAEL REILLY 04/12/2016 04/13/2016 HILLYARD INC MINNEAPOLIS $870.82 MICHAEL REILLY 03/31/2016 04/04/2016 OFFICEMAX/OFFICE DEPOT616 $82.90 MICHAEL RENNER 04/13/2016 04/14/2016 PLANTRONICS $171.29 MICHAEL RENNER 04/13/2016 04/15/2016 OFFICEMAX/OFFICE DEPOT616 $65.45 MICHAEL RENNER 04/08/2016 04/11/2016 SUPREME AUDIO $317.75 LORI RESENDIZ 04/09/2016 04/12/2016 ELIVATE $385.70 LORI RESENDIZ 04/11/2016 04/12/2016 G&K SERVICES AR $105.20 LORI RESENDIZ 04/12/2016 04/14/2016 BEACHBODY LLC $24.95 LORI RESENDIZ G1, Attachments Packet Page Number 29 of 134 04/09/2016 04/11/2016 CTC*CONSTANTCONTACT.COM $60.00 AUDRA ROBBINS 04/01/2016 04/04/2016 MINNESOTA GOVERNMENT F $60.00 JOSEPH RUEB 04/01/2016 04/04/2016 MINNESOTA GOVERNMENT F $60.00 JOSEPH RUEB 04/01/2016 04/04/2016 MINNESOTA GOVERNMENT F $25.00 JOSEPH RUEB 04/07/2016 04/08/2016 ICMA ONLINE PURCHASES $149.00 JOSEPH RUEB 04/09/2016 04/11/2016 DLX FOR BUSINESS $259.33 JOSEPH RUEB 03/31/2016 04/04/2016 NORTHERN TOOL+EQUIP $35.98 ROBERT RUNNING 03/31/2016 04/04/2016 NORTHERN TOOL+EQUIP $49.95 ROBERT RUNNING 04/14/2016 04/15/2016 LILLIE SUBURBAN NEWSPAPER $191.70 DEB SCHMIDT 04/01/2016 04/04/2016 PANERA BREAD #1305 $77.27 PAUL SCHNELL 04/04/2016 04/06/2016 DOWNTOWNER CAR WASH $18.28 PAUL SCHNELL 04/07/2016 04/08/2016 UNITED 0162487644896 $131.20 PAUL SCHNELL 04/11/2016 04/13/2016 STORCHAK CLEANERS $16.26 PAUL SCHNELL 04/11/2016 04/13/2016 STORCHAK CLEANERS $40.65 PAUL SCHNELL 04/11/2016 04/13/2016 STORCHAK CLEANERS $67.94 PAUL SCHNELL 04/11/2016 04/13/2016 STORCHAK CLEANERS $8.13 PAUL SCHNELL 04/11/2016 04/13/2016 STORCHAK CLEANERS $8.13 PAUL SCHNELL 04/11/2016 04/13/2016 STORCHAK CLEANERS $16.95 PAUL SCHNELL 04/13/2016 04/14/2016 PANERA BREAD #1305 $76.97 PAUL SCHNELL 04/02/2016 04/06/2016 CINTAS 60A SAP $104.21 SCOTT SCHULTZ 04/02/2016 04/06/2016 CINTAS 60A SAP $103.14 SCOTT SCHULTZ 04/06/2016 04/07/2016 G&K SERVICES AR $837.84 SCOTT SCHULTZ 04/06/2016 04/08/2016 OFFICEMAX/OFFICE DEPOT616 $99.60 FAITH SHEPPERD 04/07/2016 04/11/2016 OFFICE DEPOT #1090 $248.97 FAITH SHEPPERD 04/07/2016 04/11/2016 OFFICE DEPOT #1090 $53.23 FAITH SHEPPERD 04/04/2016 04/05/2016 GRAPHIC DESIGN $89.17 MICHAEL SHORTREED 04/04/2016 04/05/2016 GRAPHIC DESIGN $173.00 MICHAEL SHORTREED 04/12/2016 04/13/2016 CUB FOODS #1599 $35.44 MICHAEL SHORTREED 03/31/2016 04/04/2016 THE HOME DEPOT 2801 $2.12 ROBERT STARKEY 03/31/2016 04/04/2016 MINNESOTA CHAMBER OF C $500.00 CHRIS SWANSON 04/07/2016 04/08/2016 STROMBERGS CHICKS & GAME $33.99 CHRIS SWANSON 04/07/2016 04/08/2016 IN *BIOBAG USA $638.52 CHRIS SWANSON 03/11/2016 04/11/2016 SALERNO'S RESTAURANT ($18.52)PAUL THIENES 04/06/2016 04/07/2016 BOARD OF AELSLAGID $122.00 MICHAEL THOMPSON 04/01/2016 04/04/2016 THE WEBSTAURANT STORE $33.83 KAREN WACHAL 04/07/2016 04/11/2016 OFFICE DEPOT #1090 $89.71 KAREN WACHAL 03/31/2016 04/04/2016 LIFELINE TRAINING - CA $209.00 TAMMY WYLIE 04/04/2016 04/06/2016 AMERICAN AIR0012196496131 $320.20 TAMMY WYLIE 04/04/2016 04/06/2016 AMERICAN AIR0012196496132 $320.20 TAMMY WYLIE 04/09/2016 04/11/2016 TASER TRAINING ACADEMY $435.00 TAMMY WYLIE 04/12/2016 04/12/2016 ULINE *SHIP SUPPLIES $86.11 TAMMY WYLIE 04/12/2016 04/13/2016 RAKUTEN.COM*BUY.COM $12.71 TAMMY WYLIE 04/13/2016 04/13/2016 ULINE *SHIP SUPPLIES $167.97 TAMMY WYLIE 04/14/2016 04/15/2016 BCA TRAINING EDUCATION $480.00 TAMMY WYLIE 04/08/2016 04/11/2016 WAL-MART #3498 $54.33 SUSAN ZWIEG $56,689.26 G1, Attachments Packet Page Number 30 of 134 CHECK #CHECK EMPLO 3,974.00 14.97 04/22/16 ANDERSON, CAROLE 1,691.47 04/22/16 DEBILZAN, JUDY 2,282.59 04/22/16 BEGGS, REGAN 1,835.34 04/22/16 HAAG, KAREN 4,707.36 04/22/16 RUEB, JOSEPH 3,488.20 04/22/16 ARNOLD, AJLA 1,942.03 04/22/16 SCHMIDT, DEBORAH 3,281.11 04/22/16 CRAWFORD, LEIGH 1,964.20 04/22/16 KELSEY, CONNIE 4,539.25 04/22/16 LO, CHING 1,058.41 04/22/16 MOY, PAMELA 1,634.07 04/22/16 OSTER, ANDREA 2,049.51 04/22/16 LARSON, MICHELLE 2,042.59 04/22/16 MECHELKE, SHERRIE 1,225.55 04/22/16 WEAVER, KRISTINE 2,534.49 04/22/16 CORCORAN, THERESA 2,044.89 04/22/16 RICHTER, CHARLENE 1,178.51 04/22/16 VITT, SANDRA 1,113.71 04/22/16 SHEA, STEPHANIE 1,610.59 04/22/16 SHEPPERD, FAITH 2,023.70 04/22/16 KVAM, DAVID 4,551.01 04/22/16 SCHNELL, PAUL 5,248.65 04/22/16 ABEL, CLINT 3,245.44 04/22/16 ALDRIDGE, MARK 3,468.84 04/22/16 SHORTREED, MICHAEL 4,423.37 04/22/16 WYLIE, TAMMY 1,801.79 04/22/16 BELDE, STANLEY 3,421.30 04/22/16 BENJAMIN, MARKESE 3,284.54 04/22/16 BAKKE, LONN 3,392.41 04/22/16 BARTZ, PAUL 3,408.93 04/22/16 CARNES, JOHN 3,161.82 04/22/16 CROTTY, KERRY 4,167.22 04/22/16 BIERDEMAN, BRIAN 3,490.95 04/22/16 BUSACK, DANIEL 3,928.85 04/22/16 DEMULLING, JOSEPH 3,584.29 04/22/16 DUGAS, MICHAEL 4,626.33 2,528.39 04/22/16 CHRISTENSON, SCOTT 2,216.39 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, ConversioAMOUNT 04/22/16 ABRAMS, MARYLEE 456.30 04/22/16 COLEMAN, MELINDA 5,911.41 04/22/16 FUNK, MICHAEL 4,887.30 04/22/16 KNUTSON, LOIS 04/22/16 RAMEAUX, THERESE 3,853.29 04/22/16 OSWALD, BRENDA 2,048.66 04/22/16 JAHN, DAVID 2,217.89 04/22/16 BURLINGAME, SARAH 57.89 04/22/16 SMITH, BRYAN 456.30 04/22/16 XIONG, TOU 456.30 04/22/16 JUENEMANN, KATHLEEN 456.30 04/22/16 SLAWIK, NORA 518.43 G1, Attachments Packet Page Number 31 of 134 04/22/16 ERICKSON, VIRGINIA 3,413.60 04/22/16 FISHER, CASSANDRA 1,615.40 04/22/16 GABRIEL, ANTHONY 5,666.60 04/22/16 HAWKINSON JR, TIMOTHY 3,098.90 04/22/16 FORSYTHE, MARCUS 3,064.20 04/22/16 FRITZE, DEREK 3,783.93 04/22/16 HOEMKE, MICHAEL 2,642.48 04/22/16 HOFMEISTER, TIMOTHY 496.00 04/22/16 HER, PHENG 3,035.88 04/22/16 HIEBERT, STEVEN 3,468.84 04/22/16 KONG, TOMMY 3,191.25 04/22/16 KREKELER, NICHOLAS 1,038.39 04/22/16 JAMES JR, JUSTIN 464.00 04/22/16 JOHNSON, KEVIN 4,073.52 04/22/16 LANGNER, SCOTT 3,162.13 04/22/16 LANGNER, TODD 3,498.32 04/22/16 KROLL, BRETT 3,279.01 04/22/16 LANDEROS CRUZ, JESSICA 464.00 04/22/16 MCCARTY, GLEN 3,334.60 04/22/16 METRY, ALESIA 3,580.54 04/22/16 LYNCH, KATHERINE 3,050.04 04/22/16 MARINO, JASON 3,162.13 04/22/16 NYE, MICHAEL 3,784.71 04/22/16 OLDING, PARKER 2,739.82 04/22/16 MICHELETTI, BRIAN 2,654.77 04/22/16 MULVIHILL, MARIA 2,642.48 04/22/16 PETERSON, JARED 2,419.72 04/22/16 REZNY, BRADLEY 3,740.78 04/22/16 OLSON, JULIE 3,278.62 04/22/16 PARKER, JAMES 241.65 04/22/16 STARKEY, ROBERT 478.50 04/22/16 STEINER, JOSEPH 4,045.23 04/22/16 SCHOEN, ZACHARY 2,642.48 04/22/16 SLATER, BENJAMIN 3,103.33 04/22/16 THEISEN, PAUL 3,334.60 04/22/16 THIENES, PAUL 3,786.81 04/22/16 SYPNIEWSKI, WILLIAM 3,098.90 04/22/16 TAUZELL, BRIAN 3,105.93 04/22/16 WENZEL, JAY 3,176.89 04/22/16 XIONG, KAO 3,206.01 04/22/16 VANG, PAM 2,613.78 04/22/16 WELCHLIN, KATHLEEN 195.00 04/22/16 BAHL, DAVID 219.68 04/22/16 BASSETT, BRENT 311.77 04/22/16 ZAPPA, ANDREW 2,649.72 04/22/16 ANDERSON, BRIAN 344.24 04/22/16 BOURQUIN, RON 909.30 04/22/16 CAPISTRANT, JACOB 32.48 04/22/16 BAUMAN, ANDREW 2,857.87 04/22/16 BEITLER, NATHAN 194.85 04/22/16 CRAWFORD - JR, RAYMOND 4,211.35 04/22/16 CRUMMY, CHARLES 383.21 04/22/16 CAPISTRANT, JOHN 257.57 04/22/16 COREY, ROBERT 542.33 04/22/16 EVERSON, PAUL 3,648.59 04/22/16 HAGEN, MICHAEL 344.25 04/22/16 DABRUZZI, THOMAS 3,148.61 04/22/16 DAWSON, RICHARD 3,635.26 04/22/16 HALE, JOSEPH 363.60 G1, Attachments Packet Page Number 32 of 134 04/22/16 HAWTHORNE, ROCHELLE 3,194.56 04/22/16 HUTCHINSON, JAMES 68.18 04/22/16 HALWEG, JODI 3,153.72 04/22/16 KANE, ROBERT 977.18 04/22/16 KARRAS, JAMIE 870.33 04/22/16 IMM, TRACY 409.19 04/22/16 JANSEN, CHAD 480.64 04/22/16 KUBAT, ERIC 3,082.64 04/22/16 LINDER, TIMOTHY 3,223.77 04/22/16 KERSKA, JOSEPH 935.30 04/22/16 KONDER, RONALD 662.49 04/22/16 MONDOR, MICHAEL 4,025.34 04/22/16 MORGAN, JEFFERY 309.54 04/22/16 LOCHEN, MICHAEL 1,316.32 04/22/16 MERKATORIS, BRETT 311.76 04/22/16 NOVAK, JEROME 3,551.35 04/22/16 NOWICKI, PAUL 253.31 04/22/16 NEILY, STEVEN 451.41 04/22/16 NIELSEN, KENNETH 37.88 04/22/16 PETERSON, ROBERT 3,251.25 04/22/16 RAINEY, JAMES 1,269.85 04/22/16 OPHEIM, JOHN 477.23 04/22/16 PACHECO, ALPHONSE 503.37 04/22/16 SVENDSEN, RONALD 4,119.96 04/22/16 GERVAIS-JR, CLARENCE 4,281.98 04/22/16 SEDLACEK, JEFFREY 2,984.52 04/22/16 STREFF, MICHAEL 2,869.68 04/22/16 CORTESI, LUANNE 2,042.59 04/22/16 SINDT, ANDREA 2,814.60 04/22/16 LUKIN, STEVEN 4,988.41 04/22/16 ZWIEG, SUSAN 1,249.98 04/22/16 DEBILZAN, THOMAS 2,327.19 04/22/16 EDGE, DOUGLAS 2,299.50 04/22/16 BRINK, TROY 2,897.49 04/22/16 BUCKLEY, BRENT 2,340.89 04/22/16 NAGEL, BRYAN 3,863.60 04/22/16 OSWALD, ERICK 2,385.20 04/22/16 JONES, DONALD 2,327.19 04/22/16 MEISSNER, BRENT 2,340.89 04/22/16 TEVLIN, TODD 2,336.89 04/22/16 BURLINGAME, NATHAN 2,612.00 04/22/16 RUIZ, RICARDO 2,031.29 04/22/16 RUNNING, ROBERT 2,672.29 04/22/16 JAROSCH, JONATHAN 3,386.59 04/22/16 LINDBLOM, RANDAL 2,946.31 04/22/16 DUCHARME, JOHN 2,946.32 04/22/16 ENGSTROM, ANDREW 2,966.89 04/22/16 ZIEMAN, SCOTT 160.00 04/22/16 JANASZAK, MEGHAN 2,065.79 04/22/16 LOVE, STEVEN 4,167.20 04/22/16 THOMPSON, MICHAEL 5,001.30 04/22/16 HAYS, TAMARA 461.37 04/22/16 HINNENKAMP, GARY 2,536.80 04/22/16 KONEWKO, DUWAYNE 4,770.12 04/22/16 HAMRE, MILES 1,962.40 04/22/16 ORE, JORDAN 2,015.29 04/22/16 SALCHOW, CONNOR 450.00 04/22/16 NAUGHTON, JOHN 2,024.62 04/22/16 NORDQUIST, RICHARD 2,312.00 G1, Attachments Packet Page Number 33 of 134 04/22/16 GERNES, CAROLE 1,415.88 04/22/16 HUTCHINSON, ANN 2,873.90 04/22/16 BIESANZ, OAKLEY 1,497.49 04/22/16 DEAVER, CHARLES 708.29 04/22/16 GAYNOR, VIRGINIA 3,513.22 04/22/16 JOHNSON, ELIZABETH 1,610.59 04/22/16 SOUTTER, CHRISTINE 615.00 04/22/16 WACHAL, KAREN 1,046.13 04/22/16 LORENZ, DANIELA 459.00 04/22/16 MARTIN, MICHAEL 3,371.97 04/22/16 KROLL, LISA 2,122.59 04/22/16 FINWALL, SHANN 3,553.89 04/22/16 SWAN, DAVID 2,970.59 04/22/16 SWANSON, CHRIS 2,068.19 04/22/16 BRASH, JASON 2,941.29 04/22/16 CARVER, NICHOLAS 4,517.64 04/22/16 BJORK, BRANDON 217.25 04/22/16 BRENEMAN, NEIL 2,558.95 04/22/16 WEIDNER, JAMES 1,760.00 04/22/16 WELLENS, MOLLY 1,987.15 04/22/16 PHENGPHAENG, RICKY 117.00 04/22/16 ROBBINS, AUDRA 3,605.73 04/22/16 JACOBS, ROCHELLE 397.50 04/22/16 PHENGPHAENG, MAICHOUA 144.00 04/22/16 SENESE, FRANCIS 140.00 04/22/16 SENESE, MARIO 90.00 04/22/16 ROBBINS, CAMDEN 269.50 04/22/16 SCHOUVIELLER, ABIGAIL 30.00 04/22/16 VUKICH, CANDACE 20.00 04/22/16 WILLIAMS, JAMES 63.00 04/22/16 TAYLOR, JAMES 3,605.73 04/22/16 VANG, RICKY 92.00 04/22/16 JENSEN, JOSEPH 1,835.30 04/22/16 SCHULTZ, SCOTT 3,894.83 04/22/16 ADAMS, DAVID 2,207.20 04/22/16 HAAG, MARK 2,561.99 04/22/16 CRANDALL, KRISTA 155.93 04/22/16 DIONNE, ANN 360.25 04/22/16 WILBER, JEFFREY 1,905.80 04/22/16 BIDWELL JR, GEORGE 336.00 04/22/16 GIBSON, CHRISTINE 2,187.06 04/22/16 HENDRICKS, JENNIFER 593.18 04/22/16 EVANS, CHRISTINE 2,174.03 04/22/16 FINNEY, LINDA 296.63 04/22/16 KRECH, TRAVIS 171.00 04/22/16 KUHN, MATTHEW 222.75 04/22/16 HERMANN, MICHELLE 183.75 04/22/16 HOFMEISTER, MARY 1,289.85 04/22/16 ORTIZ, ROSALIA 388.88 04/22/16 RUZICHKA, JANICE 314.15 04/22/16 NEDEAU, NICOLE 236.25 04/22/16 O'CONNER, TERRINA 793.88 04/22/16 WISTL, MOLLY 303.50 04/22/16 BASSETT, ANDREA 126.00 04/22/16 SKRYPEK, JOSHUA 616.00 04/22/16 ST SAUVER, CRAIG 819.74 04/22/16 BUTLER, ANGELA 45.63 04/22/16 BEAR, AMANDA 168.00 04/22/16 BESTER, MICHAEL 34.88 G1, Attachments Packet Page Number 34 of 134 04/22/16 CLARK, PAMELA 14.85 04/22/16 ERICKSON-CLARK, CAROL 18.75 04/22/16 GARTNER, DARYL 68.00 04/22/16 CURLEY, ELAINE 30.00 04/22/16 DEMPSEY, BETH 414.39 04/22/16 GUSTAFSON, BRENDA 145.00 04/22/16 HAASCH, ANGELA 95.00 04/22/16 GREGG, PETER 306.00 04/22/16 GRUENHAGEN, LINDA 437.50 04/22/16 KRASS, JEFFERY 254.00 04/22/16 LAMSON, ELIANA 27.38 04/22/16 HOLMBERG, LADONNA 184.52 04/22/16 JOHNSON, BARBARA 256.40 04/22/16 MUSKAT, JULIE 224.89 04/22/16 NITZ, CARA 389.80 04/22/16 MCINERNEY, JANICE 72.00 04/22/16 MCKILLOP, AMANDA 146.26 04/22/16 RESENDIZ, LORI 2,837.55 04/22/16 RICHTER, DANIEL 114.90 04/22/16 OHS, CYNTHIA 127.88 04/22/16 RANEY, COURTNEY 915.51 04/22/16 SCHERER, KATHLENE 88.38 04/22/16 SCHREIER, ROSEMARIE 135.76 04/22/16 ROLLERSON, TERRANCE 45.57 04/22/16 ROMERO, JENNIFER 23.50 04/22/16 TRUONG, CHAU 48.00 04/22/16 TUPY, MARCUS 96.00 04/22/16 SMITLEY, SHARON 169.97 04/22/16 TREPANIER, TODD 191.83 04/22/16 YANG, JUDY 154.00 04/22/16 ZIMMERMAN, JANE 279.52 04/22/16 WAGNER, JODY 215.00 04/22/16 WAKEM, CAITLYN 108.00 04/22/16 CARTER, PRECIOUS 254.63 04/22/16 CHRISTAL, JENNIFER 90.75 04/22/16 AUBUCHON, IMAGINARA 230.40 04/22/16 BUTLER-MILLER, JADE 128.26 04/22/16 GRACE, EMILY 189.01 04/22/16 LANGER, CHELSEA 95.00 04/22/16 CUMMINGS, KYRAYA 430.50 04/22/16 ELLISON, LELIA 165.00 04/22/16 HEINTZ, JOSHUA 234.00 04/22/16 AUSTIN, CATHERINE 225.00 04/22/16 CRAWFORD, SHAWN 600.00 04/22/16 OJCZYK, CYNTHIA 312.00 04/22/16 PRIEM, STEVEN 2,612.79 04/22/16 COUNTRYMAN, BRENDA 1,680.00 04/22/16 HARRER, NATALIE 04/22/16 KRECH, ELAINE 696.64 04/22/16 MALONEY, SHAUNA 198.00 04/22/16 DOUGLASS, TOM 2,079.39 04/22/16 BERGO, CHAD 2,936.67 04/22/16 FOWLDS, MYCHAL 4,136.85 04/22/16 WOEHRLE, MATTHEW 2,391.13 04/22/16 XIONG, BOON 1,879.29 1,520.00 04/22/16 STEFFEN, MICHAEL 108.00 04/22/16 TRAUTMAN, JACOB 252.00 04/22/16 PRINS, KELLY 2,023.70 04/22/16 REILLY, MICHAEL 2,423.24 G1, Attachments Packet Page Number 35 of 134 99102157 99102158 99102159 99102160 04/22/16 FRANZEN, NICHOLAS 3,244.77 04/22/16 RENNER, MICHAEL 2,085.65 516,537.70 04/22/16 VANG, VICHAI 205.00 04/22/16 CRAYNE, WILLIAM 229.50 04/22/16 CAMPBELL, DARIUS 280.88 04/22/16 SMITH, JEROME 135.25 G1, Attachments Packet Page Number 36 of 134 G2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director Citizen Services DATE: April 29, 2016 SUBJECT: Approval of Temporary Lawful Gambling - Local Permits for Friends and Families of Ramsey County Care Center, 2000 White Bear Avenue Introduction Four (4) applications for temporary Lawful Gambling – Local permits have been submitted by Lisa Kopren on behalf of Friends and Families of Ramsey County Care Center, to be used at Ramsey County Care Center, 2000 White Bear Avenue, in Maplewood. Background This permits will be used for the Care Center’s Bingo Night on the following dates in 2016: July 28, August 25, September 29, and October 20, from 5:30pm to 8:00pm each event. Proceeds from the event will go towards raising funds to support outings for the residents at the Care Center, not typically covered by traditional funding. Budget Impact None Recommendation Staff recommends that Council approve the temporary Lawful Gambling – Local permit(s) for Friends and Families of Ramsey County Care Center, 2000 White Bear Avenue. Packet Page Number 37 of 134 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Daniela Lorenz, Planning Technician Michael Martin, AICP, Economic Development Coordinator DATE: April 25, 2016 SUBJECT: Approval of a Conditional Use Permit Review, Beaver Lake Elementary School, 1060 Sterling Street Introduction The conditional use permit (CUP) for Beaver Lake Elementary School, located at 1060 Sterling Street North, is due for its annual review. In 2014, the city council approved a building addition and other site improvements. Background On May 12, 2014, the council approved an amendment to a CUP for a building addition and design plans. On May 26, 2015, the council approved the CUP review and moved to review it again in one year. Discussion All required exterior work, including paving the parking lot and building a trash enclosure has been completed and the landscaping is in place and is healthy. Budget Impact None. Recommendation Review the conditional use permit for Beaver Lake Elementary School again only if a problem arises or a major change is proposed. Attachments 1. Overview Map 2. Site Plan 3. Building Elevations 4. City Council Minutes, May 12, 2014 G3 Packet Page Number 38 of 134 Hazelwood Hillside Beaver Lake Parkside Highwood Gladstone Battle Creek Sherwood Glen Vista Hills Kohlman Lake Western Hills Maplewood Heights Carver Ridge Maplewood, City of Maplewood Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, CNES/Airbus DS, USDA,USGS, AEX, Getmapping, Aerogrid, IGN, IGP,swisstopo, and the GIS User Community, Esri, HERE,DeLorme, TomTom, MapmyIndia, © OpenStreetMapcontributors, and the GIS user community 1060 Sterling Street North - Beaver Lake Elementary School CUP Review - Overview Map G3, Attachment 1 Packet Page Number 39 of 134 G3, Attachment 2 Packet Page Number 40 of 134 G3, Attachment 3 Packet Page Number 41 of 134 A. Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with the shoreland setback requirement stipulated by the ordinance would prohibit the building of any permanent structures, substantially diminishing the potential of this lot. B. Approval of the requested shoreland setback variance would benefit the adjacent lake because the site will have its impervious surface area reduced. C. Approval would meet the spirit and intent of the ordinance since the proposed addition would be built in an area that is already maintained as lawn, which is also allowed by ordinance. D. The Minnesota Department of Natural Resources has reviewed the applicant’s plans and does not require a permit or have any state statutes that prevent the addition from being built. Conditions of Approval: Approval of the shoreland setback variance shall be subject to complying with all of the conditions of approval in Shann Finwall and Virginia Gaynor’s Environmental Review. The Maplewood City Council approved this resolution on May 12, 2014. Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Approval of a Conditional Use Permit Resolution and Design Plans for a Building Addition to Beaver Lake Elementary School, 1060 Sterling Street Senior Planner Ekstrand gave the staff report. Mike Boland, ISD622 Operations & Maintenance Supervisor address the council to give additional information and answer questions. Councilmember Juenemann moved to approve the conditional use permit resolution approving the plans for the addition to Beaver Lake Elementary, located at 1060 Sterling Street North. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city date-stamped April 15, 2014. Staff may approve minor changes. 2. The proposed construction shall be substantially started within one year of council approval or this permit shall be null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall plant four trees to replace the four that are to be removed. Replacement trees shall be at least two inches in caliper if they are deciduous or at least six feet tall if they are evergreens. The applicant shall work with staff on this landscaping plan. G3, Attachment 4 Packet Page Number 42 of 134 5. The applicant shall repair the pot holes in the parking lots and driveway from Stillwater Road. The graveled area on the north side of the building shall be paved within one year. 6. The applicant shall work with staff on the construction of a trash enclosure for the north side of the building to contain the two trash dumpsters. The trash enclosure shall be a material compatible with the building and have closeable gates. The trash enclosure shall be completed along with the construction of the proposed addition. 7. The applicant shall comply with all requirements of the city’s engineering department report dated April 15, 2014. Resolution 14-5-1066 Conditional Use Permit WHEREAS, Independent School District 622, has applied for a conditional use permit to construct a building addition to the Beaver Lake Elementary School. WHEREAS, Section 44-1092 (3) requires a CUP for any educational institution. WHEREAS, this permit applies to the property located at 1060 Sterling Street North. The legal description of this property is: This property lies within the NE ¼ of Section 25, Township 29, Range 22, Ramsey County, Minnesota. PID #252922130064 WHEREAS, the history of this conditional use permit is as follows: 1. On May 6, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On May 12, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. G3, Attachment 4 Packet Page Number 43 of 134 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city date- stamped April 15, 2014. Staff may approve minor changes. 2. The proposed construction shall be substantially started within one year of council approval or this permit shall be null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall plant four trees to replace the four that are to be removed. Replacement trees shall be at least two inches in caliper if they are deciduous or at least six feet tall if they are evergreens. The applicant shall work with staff on this landscaping plan. 5. The applicant shall repair the pot holes in the parking lots and driveway from Stillwater Road. The graveled area on the north side of the building shall be paved within one year. 6. The applicant shall work with staff on the construction of a trash enclosure for the north side of the building to contain the two trash dumpsters. The trash enclosure shall be a material compatible with the building and have closeable gates. The trash enclosure shall be completed along with the construction of the proposed addition. 7. The applicant shall comply with all requirements of the city’s engineering department report dated April 15, 2014. The Maplewood City Council approved this resolution on May 12, 2014. G3, Attachment 4 Packet Page Number 44 of 134 Seconded by Councilmember Koppen Ayes – All The motion passed. 8. Approval of a Conditional Use Permit Resolution to Reduce the Parking Lot Setback for the Hobby Lobby Dock Addition at the Plaza 3000 Shopping Center, 3000 White Bear Avenue City Planner Ekstrand gave the staff report and answered questions of the council. Tom Schuette of Azure Properties addressed the council to give additional information and answer questions. Councilmember Cardinal moved to approve the conditional use permit resolution approving the plans for the widening of the Plaza 3000 Shopping Center parking lot on the south side of the building. This approval allows a parking lot setback reduction from 11.5 feet to six feet 10 inches. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All construction shall follow the site plan approved by the city date-stamped March 27, 2014. Staff may approve minor changes. 2. The proposed parking lot widening shall be substantially started within one year of council approval of this permit shall be null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The property owner shall replace the six trees that would be removed due to this parking lot widening. They shall plant shrub varieties that grow tall enough to provide some screening, but not massive enough to have a substantial root spread that would interfere with nearby buried cables in the street boulevard. The property owner shall plant six planting groupings of three shrubs each (18 shrubs total) to replace the six trees to be removed. The planting plan shall be subject to staff approval. Resolution 14-5-1067 Conditional Use Permit WHEREAS, Azure Properties has applied for a conditional use permit to reduce their parking lot setback on the south side of the building from the Lydia Avenue right-of- way. WHEREAS, Section 44-12 (e) of the city ordinances requires a conditional use permit to enlarge, reconstruct or structurally alter a non-confirming use. WHEREAS, this permit applies to the property located at 3000 White Bear Avenue. The legal description of this property is: G3, Attachment 4 Packet Page Number 45 of 134 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Daniela Lorenz, Planning Technician Michael Martin, AICP, Economic Development Coordinator DATE: April 25, 2016 SUBJECT: Approval of a Conditional Use Permit Review, Verizon Wireless Ground Equipment, 645 Sterling Street Introduction The conditional use permit (CUP) for the cell phone and public safety communications facility at the St. Paul Regional Water Services water tower site at the corner of Hillwood Drive and Sterling Street is due for its annual review. In 2014, Verizon Wireless was approved to build a new 12-foot by 30-foot building on site and add antennas to the water tower. Background April 11, 2005: The city council approved a CUP to allow Ramsey County to install 800MHz antennas and the ground structure at the water tower site. May 12, 2014: The city council approved a CUP revision to allow Verizon Wireless to add antennas and the ground structure at the water tower site. May 26, 2015: The city council approved the CUP review and moved to review the permit again in one year. Discussion The construction of the building is completed and the fence and trees have been installed. Budget Impact None. G4 Packet Page Number 46 of 134 Recommendation Review the conditional use permit for cell phone and public safety communications facility at the St. Paul Regional Water Services water tower site again only if a problem arises or a major change is proposed. Attachments 1. Overview Map 2. Site Plan 3. Building Elevations 4. City Council Minutes, May 12, 2014 G4 Packet Page Number 47 of 134 Hazelwood Hillside Beaver Lake Parkside Highwood Gladstone Battle Creek Sherwood Glen Vista Hills Kohlman Lake Western Hills Maplewood Heights Carver Ridge Maplewood, City of Maplewood Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, CNES/Airbus DS, USDA,USGS, AEX, Getmapping, Aerogrid, IGN, IGP,swisstopo, and the GIS User Community, Esri, HERE,DeLorme, TomTom, MapmyIndia, © OpenStreetMapcontributors, and the GIS user community 645 Sterling Street South - Water Tower Site CUP Review - Overview Map G4, Attachment 1 Packet Page Number 48 of 134 G4, Attachment 2 Packet Page Number 49 of 134 G4, Attachment 3 Packet Page Number 50 of 134 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, May 12, 2014 Council Chambers, City Hall Meeting No. 09-14 1. Approval of a Conditional Use Permit Revision Resolution and Design Plans for Verizon Wireless Ground Equipment at Hillwood Drive and Sterling Street City Planner Ekstrand gave the staff report. Steven Wegland of Verizon Wireless addressed the council to give additional information and answer questions. Councilmember Cardinal moved to: A. Adopt the conditional use permit revision resolution approving the expansion of the cell phone and public safety communications facility at the St. Paul Regional Water Services water tower site at the corner of Hillwood Drive and Sterling Street. Approval is based on the findings required by ordinance and subject to the following conditions (additions are underlined): 1. All construction shall follow the site plan approved by the city date-stamped February 18, 2014. The director of community development may approve minor changes. 2. The proposed construction of the new antenna facility must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Any antenna or equipment that is not used for a year shall be deemed abandoned and the city may require the owner to remove it. 5. Ramsey County shall be responsible for costs and implementation of any corrections or changes necessary because of interference or other problems caused by this facility. The county shall make any such corrections or changes in a timely manner. Ramsey County shall be responsible only for their communications equipment. 6. Verizon shall be responsible for costs and implementation of any corrections or changes necessary because of interference or other problems caused by their communications equipment. 7. The applicant shall comply with the conditions noted in the engineering report by Steve Love dated February 13, 2014. 8. The applicant shall provide written approval of this project by the St. Paul Regional Water Services since the proposal is on their site. B. Approve the plans date-stamped February 18, 2014 for the proposed equipment G4, Attachment 4 Packet Page Number 51 of 134 building for Verizon Wireless to locate on the water tower site at the corner of Hillwood Drive and Sterling Street. Approval is subject to the following conditions: 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2. The applicant shall obtain a conditional use permit from the city council for the proposed expanded use of the site with an additional building and equipment by Verizon Wireless. 3. The applicant shall revise the landscape plan to show the planting locations of the trees to be staggered into two rows, instead of a single row. The applicant shall also work with staff on increasing the number of trees to the landscape plan to bolster the screening provided. The minimum height of these trees shall be six feet tall. The applicant shall make sure to maintain these trees and keep them watered. 4. If the building project results in a need for a retaining wall at the base of the proposed pre-fabricated building due to grades, the applicant shall provide a detail of this wall for staff approval. 5. The proposed structure shall match the pattern and color of the existing structure. 6. The applicant shall comply with the conditions noted in the engineering report by Steve Love dated February 13, 2014. 7. The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping, before getting a building permit. Resolution 14-5-1068 Conditional Use Permit Revision WHEREAS, Verizon Wireless has applied for a conditional use permit revision be allowed to expand the wireless communications facility which is in place at the St. Paul Regional Water Services water tower site. WHEREAS, Section 44-1327 of the city ordinances requires a conditional use permit for communications towers, including their support equipment, in residential zoning districts. WHEREAS, this permit applies to the property located at the southwest corner of Hillwood Drive and Sterling Street. The legal description of this property is: Outlot B, Beth Heights First Addition, according to the recorded plat in Section 12, Township 28, Range 22 in Ramsey County, Minnesota. (PIN 12-28-22-43-0012) WHEREAS, the history of this conditional use permit is as follows: G4, Attachment 4 Packet Page Number 52 of 134 1. On March 18, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On May 12, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city date- stamped February 18, 2014. The director of community development may approve minor changes. G4, Attachment 4 Packet Page Number 53 of 134 2. The proposed construction of the new antenna facility must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Any antenna or equipment that is not used for a year shall be deemed abandoned and the city may require the owner to remove it. 5. Ramsey County shall be responsible for costs and implementation of any corrections or changes necessary because of interference or other problems caused by this facility. The county shall make any such corrections or changes in a timely manner. Ramsey County shall be responsible only for their communications equipment. 6. Verizon shall be responsible for costs and implementation of any corrections or changes necessary because of interference or other problems caused by their communications equipment. 7. The applicant shall comply with the conditions noted in the engineering report by Steve Love dated February 13, 2014. 8. The applicant shall provide written approval of this project by the St. Paul Regional Water Services since the proposal is on their site. The Maplewood City Council approved this resolution on May 12, 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. G4, Attachment 4 Packet Page Number 54 of 134 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Daniela Lorenz, Planning Technician Michael Martin, AICP, Economic Development Coordinator DATE: April 25, 2016 SUBJECT: Approval of Conditional Use Permit Review for Laughlin Pest Control, 1055 Gervais Avenue Introduction The conditional use permit (CUP) for Laughlin Pest Control, located at 1055 Gervais Avenue is due for its annual review. Last year, the city council approved revisions to the conditional use permit on the property to allow outdoor storage and a commercial building to be constructed within 350 feet of a residential area. Background May 8, 2000: the city council approved a CUP and the project design plans for a business called Fresh Paint. These approvals were for the business to build a new office/warehouse building with a hard surfaced parking lot on the property at 1055 Gervais Avenue. The owner of Fresh Paint, however, decided to not go forward with the proposed development and eventually sold the property. September 26, 2005: the city council approved CUPs allowing outdoor storage and a commercial building within 350 feet of a residential district for K and W Roll-Offs. May 26, 2015: the city council approved a CUP revision to allow Laughlin Pest Control to occupy this site. Discussion Laughlin Pest Control is occupying the site and is meeting all conditions of approval. City staff is not aware of any neighborhood complaints or concerns. Budget Impact None. G5 Packet Page Number 55 of 134 Recommendations Review the conditional use permit revision for Laughlin’s Pest Control again only if a problem arises or a major change is proposed. Attachments 1. Location Map 2. Site Map 3. City Council Minutes, May 26, 2015 G5 Packet Page Number 56 of 134 Hazelwood Hillside Beaver Lake Parkside Highwood Gladstone Battle Creek Sherwood Glen Vista Hills Kohlman Lake Western Hills Maplewood Heights Carver Ridge Maplewood, City of Maplewood Maplewood, Source: Esri, DigitalGlobe, GeoEye, i- cubed, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, City of Maplewood, Esri, HERE, DeLorme, TomTom, MapmyIndia, © OpenStreetMap contributors, and the GIS user community 1055 Gervais Avenue - Laughlin's Pest Contol Company Conditional Use Permit Revision - Overview Map G5, Attachment 1 Packet Page Number 57 of 134 Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, City of Maplewood, Esri, HERE, DeLorme, TomTom, MapmyIndia, © OpenStreetMap contributors, and the GIS user community 1055 Gervais Avenue - Laughlin's Pest Contol Company Conditional Use Permit Revision - Site Map G5, Attachment 2 Packet Page Number 58 of 134 FMINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Tuesday, May 26, 2015 Council Chambers, City Hall Meeting No. 10-15 A. NEW BUSINESS 1. Approval of Conditional Use Permit Revisions for Outdoor Storage and Commercial Building within 350 Feet of a Residential District, Laughlin Pest Control, 1055 Gervais Avenue Commissioner Dale Trippler gave the Planning Commission report. Joseph Christianson, attorney for the applicant addressed the council and gave additional information. Councilmember Abrams moved to: A. Approve the conditional use permit revision resolution. This conditional use permit resolution approves outdoor storage on the property at 1055 Gervais Avenue. The city bases approval on the findings required by the code and subject to the following conditions (additions are underlined and deletions are crossed out): 1. The approved exterior storage is limited to equipment, trailers and vehicles associated with a pest and animal control and snow removal business. All vehicles and trailers must be licensed and operable and stored on an approved parking surface. 2. The owner or applicant installing and maintaining a screening fence that is 100 percent opaque around the perimeter of the outdoor storage area. The owner shall maintain and repair the fence so that it remains in good condition and 100 percent opaque. 3. There shall be no noise-making business activity conducted in the property, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, and not on Sunday as required by city code. This condition shall not prohibit business activity on the property during these hours so long as the business activity does not otherwise violate the provisions of the city ordinance regulating noise. 4. The proposed construction and the outdoor storage on the property must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 5. The city council shall review this permit in one year. 6. The owner or applicant shall meet the hard surface parking and minimum space requirements as stated in the staff engineer’s report, dated April 28, 2015, and required by ordinance. B. Approve the conditional use permit revision resolution. This conditional use permit G5, Attachment 3 Packet Page Number 59 of 134 allows a 40 by 49-foot storage building within the M-1 (light manufacturing) zoning district that is within 350 feet of a residential zoning district (at 1055 Gervais Avenue). This approval shall be subject to the following conditions (additions are underlined and deletions are crossed out): 1. All construction shall follow the project plans as approved by the city. This shall include providing a driveway to the gate of the storage yard, subject to the requirements of the fire marshal. 2. The approved exterior storage is limited to equipment, trailers and vehicles associated with a pest and animal control and snow removal business. All vehicles and trailers must be licensed and operable and stored on an approved parking surface. 3. The owner or applicant installing and maintaining a screening fence that is 100 percent opaque around the perimeter of the outdoor storage area. The owner shall maintain and repair the fence so that it remains in good condition and 100 percent opaque. 4. There shall be no noise-making business activity conducted in the property, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, and not on Sunday as required by city code. This condition shall not prohibit business activity on the property during these hours so long as the business activity does not otherwise violate the provisions of the city ordinance regulating noise. 5. The proposed construction and the outdoor storage on the property must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 6. The city council shall review this permit in one year. 7. The owner or applicant shall meet the hard surface parking and minimum space requirements as stated in the staff engineer’s report, dated April 28, 2015, and required by ordinance. The city council may require more parking spaces should the need arise. 8. The property owner shall keep the site clean of debris and shall cut or remove any noxious weeds. 9. The owners and operators shall only use Maplewood Drive and Gervais Avenue for access to the site. There shall be no truck traffic from this business on Cypress Street or on Keller Parkway. 10. The owner shall not make any changes or modifications to the north 44 feet of the property which will have a negative impact on the managed B wetland to the north of the property. Any changes or modifications proposed by the owner shall be submitted to the city for approval prior to implementation. Resolution 15-5-1215 Conditional Use Permit Revision Resolution G5, Attachment 3 Packet Page Number 60 of 134 WHEREAS, Mike and Sue Laughlin, representing Laughlin Pest Control, applied for a conditional use permit (CUP) revision to have an outdoor storage area. WHEREAS, this permit applies to property at 1055 Gervais Avenue. WHEREAS, the legal description of the property is: The South 290.4 feet of the East 150.00 feet of the Northwest Quarter of Section 9, Township 29, Range 22, Ramsey County, Minnesota. (PIN 09-29-22-24-0038) WHEREAS, the history of this conditional use permit is as follows: 1. On May 5, 2015, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve the conditional use permit. 2. On May 26, 2015, the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and G5, Attachment 3 Packet Page Number 61 of 134 scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions (additions are underlined and deletions are crossed out): 1. The approved exterior storage is limited to equipment, trailers and vehicles associated with pest and animal control and snow removal business. All vehicles and trailers must be licensed and operable and stored on an approved parking surface. 2. The owner or applicant installing and maintaining a screening fence that is 100 percent opaque around the perimeter of the outdoor storage area. The owner shall maintain and repair the fence so that it remains in good condition and 100 percent opaque. 3. There shall be no noise-making business activity conducted in the property, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, and not on Sunday as required by city code. This condition shall not prohibit business activity on the property during these hours so long as the business activity does not otherwise violate the provisions of the city ordinance regulating noise. 4. The proposed construction and the outdoor storage on the property must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 5. The city council shall review this permit in one year. 6. The owner or applicant shall meet the hard surface parking and minimum space requirements as stated in the staff engineer’s report, dated April 28, 2015, and required by ordinance. Resolution 15-5-1216 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Mike and Sue Laughlin, representing Laughlin Pest Control, applied for a conditional use permit (CUP) revision to allow a commercial building within 350 feet of a residential district. WHEREAS, this permit applies to property at 1055 Gervais Avenue. WHEREAS, the legal description of the property is: The South 290.4 feet of the East 150.00 feet of the Northwest Quarter of Section 9, Township 29, Range 22, Ramsey County, Minnesota. (PIN 09-29-22-24-0038) WHEREAS, the history of this conditional use permit is as follows: 1. On May 5, 2015, the planning commission held a public hearing. The city staff G5, Attachment 3 Packet Page Number 62 of 134 published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve the conditional use permit. 2. On May 26, 2015, the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions (additions are underlined and deletions are crossed out): 1. All construction shall follow the project plans as approved by the city. This shall include providing a driveway to the gate of the storage yard, subject to the requirements of the fire marshal. 2. The approved exterior storage is limited to roll-off containers equipment, trailers and vehicles associated with a roll-off delivery pest and animal control and snow removal business. All vehicles and trailers must be licensed and operable and stored on an approved parking surface. G5, Attachment 3 Packet Page Number 63 of 134 3. The owner or applicant installing and maintaining a screening fence that is 100 percent opaque around the perimeter of the outdoor storage area. The owner shall maintain and repair the fence so that it remains in good condition and 100 percent opaque. 4. There shall be no noise-making business activity conducted in the property, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, and not on Sunday as required by city code. This condition shall not prohibit business activity on the property during these hours so long as the business activity does not otherwise violate the provisions of the city ordinance regulating noise. 5. The proposed construction and the outdoor storage on the property must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 6. The city council shall review this permit in one year. 7. The owner or applicant shall meet the hard surface parking and minimum space requirements as stated in the staff engineer’s report, dated April 28, 2015, and required by ordinance. The city council may require more parking spaces should the need arise. 8. The property owner shall keep the site clean of debris and shall cut or remove any noxious weeds. 9. The owners and operators shall only use Maplewood Drive and Gervais Avenue for access to the site. There shall be no truck traffic from this business on Cypress Street or on Keller Parkway. 10. The owner shall not make any changes or modifications to the north 44 feet of the property which will have a negative impact on the managed B wetland to the north of the property. Any changes or modifications proposed by the owner shall be submitted to the city for approval prior to implementation. Seconded by Councilmember Koppen Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Koppen Abstain – Councilmember Cardinal The motion passed. G5, Attachment 3 Packet Page Number 64 of 134 AGENDA REPORT TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, Parks & Recreation Director DATE: May 9, 2016 SUBJECT: Approval of Lease Agreement with Ashland Productions for MCC Theatre Introduction Ashland Productions has rented the Maplewood Community Center (MCC) theatre space continuously since 2001. Ashland has been on a month-to-month lease arrangement since January (2016) to allow time for the City and Ashland to negotiate a new lease agreement. The lease agreement with Ashland was approved by the City Council in 2010 and was for a period of five years beginning in January of 2011. Staff brought this item to a City Council W orkshop last August (2015) and again on April 25, 2016 and Council was supportive of the draft lease agreement with one addition. Per council request, staff has added the following language to the lease agreement under Article 1.1B – Commencement of Term and Possession – sub article ii Term 3), which reads as follows: Both Parties agree to submit an Annual Report to the Maplewood City Council on or before the 31st of July for each year that the Lease is in effect. The Parties shall define their respective reporting obligations in the Operational Agreement to allow the parties to annually review those obligations. The annual report shall at a minimum include the following elements: 1. Utilization of theatre 2. Revenue streams and distribution 3. Expenses 4. Non-Ashland Performances 5. Discussion regarding program partnerships 6. Outreach efforts 7. Alignment with missions of both parties Lease Agreement Discussion (Information provided at the Council Workshop on April 25, 2016) Staff has been discussing the proposed lease agreement extension with Ashland for the past nine-months and both parties have tentatively approved the attached lease agreement. The following points serve to summarize the major provisions in the draft lease agreement: • The lease would be for an initial five year period with one five-year option to extend the lease. • The lease would have an effective start date of June 1, 2016. • Ashland will assume responsibilities for operating the theatre. • The City is responsible for maintaining the theatre space. • The lease agreement will include a revenue sharing provision whereby the City is paid a portion of the revenue received for additional non-Ashland theatre performances. • Ashland will be providing the City $0.25 for each Ashland performance ticket sold. G6 Packet Page Number 65 of 134 • The annual lease payment for 2016 will increase 28.6% from $34,200 to $44,000 per year with annual increases of 2% thereafter. • The City is committed to making theatre specific improvements to the theatre in an amount not to exceed $110K with a completion date of June 1, 2017. • Both parties have option to terminate lease agreement with a minimum of a 12 month advance notice and not before 4 years. • Reciprocity agreement for use of “each-other’s” spaces within the MCC provided space is available and the request is within two weeks to one-month notice. Recommendation Staff is recommending that the City Council approve the Lease Agreement with Ashland Productions for MCC Theatre. Attachments None G6 Packet Page Number 66 of 134 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, Parks and Recreation Director Ginny Gaynor, Natural Resources Coordinator DATE: May 9, 2016 SUBJECT: Approval to Accept Grant and Authorization for City Manager to Enter into Grant Agreement for Fish Creek Improvements Introduction Maplewood has been awarded a Metropolitan (MET) Council grant for improvements at Fish Creek. City Council will consider approval of the grant. Discussion The 70-acre Fish Creek site was acquired by the City of Maplewood in December 2013. Ramsey County owns 142 acres adjacent and the City and county work together on managing their sites. In addition, Great River Greening, a non-profit organization dedicated to restoring native ecosystems, has been Maplewood’s partner on restoring the site to native plant communities. Maplewood City Council updated the Fish Creek Master Plan January 2016. On March 17, 2016, the City Council approved Plans and Specifications for the Fish Creek Trail and authorized staff to advertise for bids. Bids were received on April 21, 2016 and will be considered by Council on May 9, 2016 under Award of Bids. In 2014, the City was awarded a $318,000 MET Council grant for Fish Creek improvements. The grant may be used for installation of trails, parking lot, and kiosk. Met Council requested we wait until project costs were better defined to prepare a grant agreement. With trail costs now defined by bids, the City is ready to enter into a grant agreement with MET Council. The low bid for the trail was $230,290, thus there may be up to $87,710 to use towards parking lot and kiosk. When trail construction is completed, staff will bring a proposal to council regarding the use of the remaining grant funds. Improvements done under the grant must be completed by July 31, 2018. Budget Impacts Accepting this grant will not impact budgets; there is no match required. Recommendation It is recommended that City Council accept $318,000 MET Council Grant for improvements at Fish Creek. In addition, authorize City Manager to enter into grant agreement with MET Council for improvements at Fish Creek. Attachments None G7 Packet Page Number 67 of 134 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works DATE: May 2, 2016 SUBJECT: Approval Adopting Street Sweeping, Pothole Repair, and Sidewalk Maintenance Policies Introduction The City Council will consider formally adopting the three attached maintenance policies which include street sweeping, pothole repair, and sidewalk maintenance. Background / Discussion The Public Works Department already approaches maintenance similar to the proposed attached policies; however the maintenance practices have never been written into a formal policy and adopted. The action proposed will create transparency regarding public works operations and memorialize operational practices. Adopting these policies also relates to loss control helping the city minimize risk in case legal claims arise from maintenance practices. The League of Minnesota Cities, our insurer, recommends such policies to assist in loss control. The city previously adopted maintenance policies for snow and ice control and sanitary sewer operations for example. Both of which can be found on the city’s website within the public works section. If these proposed policies are adopted they would also be added to the website so customers can easily access and understand maintenance operations and priorities. Budget Impact There is no budget impact. Recommendation Staff recommends that the City Council approve the adoption of the attached Street Sweeping, Pothole Repair, and Sidewalk Maintenance Policies. Attachments 1. Street Sweeping Policy 2. Pothole Repair Policy 3. Sidewalk Maintenance Policy G8 Packet Page Number 68 of 134 MAPLEWOOD STREET SWEEPING POLICY MAY 2016 1. Introduction The City of Maplewood, Minnesota finds that it is in the best interest of the residents for the city to assume basic responsibility of sweeping city streets. Reasonable sweeping is necessary for vehicle and pedestrian safety, water quality issues, and environmental concerns. The city will provide such service in a cost- effective manner, keeping in mind safety, budget, personnel, and environmental concerns. The city will use city employees to provide this service. Completion dates are dependent on weather conditions, personnel, and equipment availability. The Street Superintendent or his/her designee will be responsible for scheduling of personnel and equipment. 2. Application This policy applies to city streets. It does not apply to other governmental unit’s roads that go through the city (such as County and State roadways) or privately owned roads within the city, unless there is a specific agreement between the city and that other entity. 3. Timing of Street Sweeping Operations A. Spring sweeping will begin when streets are significantly clear of snow and ice, usually late March or early April, after most risk of snowfall has passed. The first round of spring sweeping is typically completed by mid-April, depending on weather. B. Fall sweeping will commence mid-October and continue until weather becomes a factor, such as snow or consistent below freezing temperatures. Areas with extensive foliage will be swept after most of the leaves have fallen. C. Storm water quality areas will be swept on a priority basis throughout the year. D. Environmental/general sweeping will be performed on a routine/as needed basis. E. Erosion/siltation dirt & debris cleanup from construction projects is the responsibility of the developer, contractor, or property owner. Except in cases of emergency, the streets shall be cleaned and swept within 1 day of notification. If the streets are not swept within the specified time allowed, or in the case of an emergency, the city may sweep the street and the responsible party will reimburse the city for all associated costs. Page 1 of 2 G8, Attachment 1 Packet Page Number 69 of 134 F. Tree trimming and pruning areas will be swept as needed. G. Citizen requests for sweeping will be evaluated and the Street Superintendent will determine the priority. 4. Street Sweeping Methods Sweeping is a slow process with average gutter line speeds for the first sweeping in spring that can be as slow as 2 to 3 miles per hour. The city will sweep with its own equipment and personnel. Normally centerlines are swept after gutter lines are cleaned. Equipment may include mechanical, vacuum, or regenerative air sweepers. 5. Priorities To provide the maximum possible benefit, the priorities will take into account the street function, traffic volume, and impact on the environment. 6. Weather Conditions Sweeping operations will be conducted as weather conditions permit. Factors that may delay sweeping operations include, but are not limited to: a) Temperatures below freezing b) Wind c) Rain d) Snow e) Frozen gutter lines 7. Work Schedule Sweeping operations are performed in conjunction with and can be impacted by other maintenance operations. Sweeping operations will normally be conducted during a normal work week schedule. Extended workdays and shift changes may be utilized for spring cleanup or emergency sweeping to provide maximum efficiency. 8. Sidewalks and Trails The city will sweep trails and sidewalks along Municipal State Aid Street Routes on an as-needed basis. The remainder of trail and sidewalk segments will be swept on a complaint based approach. 9. Review of Policy The Street Superintendent shall keep comments and complaints on file regarding this policy. The policy will be reviewed periodically. Any review will consider comments and complaints since the last review and any other factors affecting the policy or its implementation. Page 2 of 2 G8, Attachment 1 Packet Page Number 70 of 134 MAPLEWOOD POTHOLE REPAIR POLICY MAY 2016 1. Introduction The City of Maplewood, Minnesota finds that it is in the best interest of the residents for the city to do the maintenance of its city streets. An important part of street maintenance is the repair of potholes. The city will repair potholes in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. The city will use city employees to provide this service. Pothole repair is part of the city’s overall pavement management program. 2. Application This policy applies to city streets. It does not apply to other governmental unit’s roads that go through the city (such as County and State roadways) or privately owned roads within the city, unless there is a specific agreement between the city and that other entity. 3. When the City Repairs Potholes The Street Superintendent will decide when to conduct pothole repairs. Repairs will consist of two elements: Crew Repair A crew will be assigned an area to inspect. It will repair any potholes found in that area. Each street will be inspected a minimum of once per year depending on available resources and factors such as weather and other street work. The timing for the repairs will also be based upon those factors. Response to Complaint or Accident When the city receives a pothole complaint or notice of an accident or damage involving a pothole, a crew will be sent out to inspect the street and the reported pothole. The crew will make any necessary street repairs. 4. Criteria for Pothole Repair Not every imperfection in a street surface is necessarily considered to be a pothole in need of repair. The general criterion for repair is a pothole two inches or more deep and over five (5) inches in diameter. The Street Superintendent or his or her designated employee will decide if a condition is a pothole in need of repair. 5. Method of Pothole Repair Potholes will be repaired temporarily during cold weather with a cold asphalt mix or other means. During cold weather, the repairs will be limited to those determined Page 1 of 2 G8, Attachment 2 Packet Page Number 71 of 134 to be hazardous for motor vehicles. In warmer weather and when hot asphalt mix is available, potholes will be filled with the hot asphalt mix or other means for a more permanent repair. 6. Priorities and Schedule for Potholes Repair Determination The city has classified city streets based on the street function, traffic volume, and importance to the welfare of the community (similar to the call out priority for snowfall clearing events). The city will repair potholes based on the following street priority ranking: a) High volume and high speed routes that connect major sections of the city and provide access for emergency fire, police, and medical services b) Streets providing access to schools and commercial businesses c) Low volume residential streets d) City parking lots and other lower priority areas 7. Weather Conditions Pothole repairs will be conducted only when weather conditions do not limit the ability to perform the work or when such work does not endanger the safety of city employees and equipment. Factors that may delay repairs are cold temperatures, rain, snow, and ice conditions. 8. Documentation The Street Superintendent will maintain documentation of pothole repairs that are made under this policy. Records will not necessarily identify each individual pothole, but may show the general street location where repairs were made and the approximate date. 9. Warning Signs or Devices If the city knows of a pothole in a street and is not able to repair it the city will consider the use of warning signs or devices. Factors that will be examined will be the location of the pothole, how dangerous it is, and whether a warning sign or device would be effective. 10. Review of Policy The Street Superintendent shall keep comments and complaints on file regarding this policy. The policy will be reviewed periodically. Any review will consider comments and complaints since the last review and any other factors affecting the policy or its implementation. Page 2 of 2 G8, Attachment 2 Packet Page Number 72 of 134 MAPLEWOOD SIDEWALK MAINTENANCE POLICY MAY 2016 1. Introduction The City of Maplewood, Minnesota has approximately 36 miles of public sidewalks. Public sidewalks vary in age and in quality of condition. The city recognizes some sidewalk conditions may create unreasonable hazards for pedestrians and other sidewalk users. However, not every irregularity in the sidewalk surface is a defect. Additionally, the city does not conduct annual inspections of all city maintained sidewalks. The time and resources to inspect, repair, or replace all deficient sidewalks annually exceeds available resources. Accordingly, the city will exercise both discretion and professional judgment in determining whether and when sidewalks need to be replaced or repaired. This includes activities such as identifying conditions requiring replacement/repair, in the scheduling of replacement/repair, and in establishing priorities for replacement/repair. It should be noted this sidewalk maintenance policy attempts to address maintenance needs only, not ADA related improvements. The city’s adopted ADA Transition Plan addresses ADA upgrades and improvements which is a more extensive capital investment and ties into major capital projects programmed in the city’s 5 year capital improvement plan. 2. Sidewalk Inspection Procedures The Street Superintendent shall establish procedures for regular sidewalk inspections. Those procedures will include: a) Annual sidewalk survey inspections will be scheduled based on splitting the city into five separate zones; with the goal of inspecting one zone per year. b) Criteria for determining whether a particular sidewalk condition warrants replacement or repair. The criteria will include, but not necessarily be limited to, a deviation or difference in elevation greater than 1 inch, as determined at the time of inspection. 3. Sidewalk Replacement and Repair Upon completion of the annual zone sidewalk survey the Street Superintendent shall establish a replacement and repair schedule. This schedule is subject to modification based on sidewalk conditions and the availability of funding and resources for sidewalk replacement/repair. The replacement and repair schedule Page 1 of 2 G8, Attachment 3 Packet Page Number 73 of 134 will take into consideration and weigh the following factors: a) Sidewalk location b) Proximity of sidewalk identified as needing replacement/repair to other sidewalks also needing replacement/repair c) The nature and severity of the condition needing replacement/repair d) The city’s budget for replacement/repair of sidewalks e) Availability of employees, equipment, and other resources for sidewalk replacement/repair f) Public safety g) History of prior accidents or complaints 4. Sidewalk Maintenance City crews will be responsible for removing snow from sidewalks that run along Municipal State Aid Street Routes and those that abut city-owned buildings, parks, and parking lots. Adjacent property owners, including other public entities, may remove snow and ice from sidewalks that abut their property along Non-Municipal State Aid Roadways; but are not required to do so. The Street Superintendent will identify sidewalks where the city will remove ice and snow. 5. Review of Policy The Street Superintendent will keep comments and complaints regarding this policy on file. The policy will be reviewed periodically. Any review will consider comments and complaints since the last review and any other factors affecting the policy or its implementation. Page 2 of 2 G8, Attachment 3 Packet Page Number 74 of 134 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works DATE: April 29, 2016 SUBJECT: Approval Authorizing Consultant to Prepare Plans and Specifications for Replacement of City Hall Chiller System Introduction The City Council will consider authorizing a consultant to prepare plans and specification for replacement on the city hall chiller system. Background / Discussion This project was identified as a critical item in the asset management report completed on April 20, 2015. The project is also included in the approved 2016-2020 CIP. The system is obsolete and not reliable. The 20+ year system has broken down a number of times and is no longer cost effective to continue to troubleshoot and repair. Regulating and providing a proper air temperature to the city hall building is essential. The proposed action would authorize a consultant within the City’s approved pool who performed the asset management study, to commence with preparing plans and specifications for the project, and go through the public bidding process per MN State Statutes. After plans and specifications are prepared a cost estimate will be generated for the chiller system replacement. It is anticipated that the project could be in the range of $400,000 or more which is consistent with past CIP estimates. The funding source for this project is proposed to be CIP Bonds. The finance department, public works, and Springsted are currently working on a CIP Bond Plan which is required by MN Statute 475.521. The council will be requested to consider approval of the CIP Bond Plan and CIP Bond issuance in late summer. Budget Impact This action would authorize services with a consultant in an amount of $47,500.00. Recommendation Staff recommends that the City Council Approve Authorizing a Consultant to Prepare Plans and Specification for Replacement of the City Hall Chiller System. It is further authorized that the Public Works Director is authorized to sign the attached proposal to engage in such services. Attachments 1. Consultant Proposal G9 Packet Page Number 75 of 134 Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 SEH is 100% employee-owned | sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax May 2, 2016 RE: Professional Services Fee Proposal Maplewood City Hall Chiller Replacement SEH No. MAPLE P-137048 14.00 Mr. Michael Thompson, PE Director of Public Works City of Maplewood 1902 County Road B East Maplewood, MN 55109 Dear Mr. Thompson: This Supplemental Letter Agreement No. 119 is an extension of and in accordance with the Standard Agreement for Professional Engineering Services between the City of Maplewood (City) and Short Elliott Hendrickson Inc. (SEH®). This supplemental agreement pertains to the Maplewood City Hall Chiller Replacement Project. PROJECT OVERVIEW The City of Maplewood would like to replace the existing chilled water system at the City Hall building. This includes the replacement of the existing exterior chiller unit, related chilled water piping and the design of a new electrical service to feed the new chiller system. The goal of the equipment replacement is to provide up-to-date, reliable and energy efficient HVAC equipment and systems. SCOPE OF WORK Our Engineering and project management services include the following: Task 1: Final Design: Provide design and bidding documents for the installation of a new chilled water system to serve the Maplewood City Hall. The design shall be for a complete system and shall include the following:  Demolition plans to include the removal of the existing DX cooling system including existing condensing units and associated DX piping and controls. Removal of DX coils at AHU-1 and AHU-2 are also included.  Mechanical plans to include the complete air cooled chilled water system including new chiller, chilled water distribution system including piping, pumps and accessories, new controls for the chilled water system with integration into the facilities existing Trane EMS, and new chilled water coils and valves at AHU-1 and AHU-2. In addition, the existing heating coil in AHU-2 will be relocated downstream of the new cooling coil to allow for additional dehumidification strategies.  Civil and/or structural plans to include trench work, grading, back fill, and site restoration for buried chilled water piping routed from new chiller to mechanical room. A new concrete pad will also be designed for the new chiller.  Electrical plans to include electrical work associated with new chilled water system including new service, ground wire, and circuiting. New service would be installed @480 volt, 3 phase for the outside chiller package. G9, Attachment 1 Packet Page Number 76 of 134 May 2, 2016 Page 2  Specifications for all disciplines including front end procurement documents. Deliverables  One site visit for kick off meeting and information gathering  On site meeting with Owner to review 90% complete design documents.  Final design documents certified by professional engineer for the purposes of bidding and permitting. Final documents shall include drawings and specifications. Task 2: Bidding  Assist City with public bidding process.  Distribute bidding documents to potential bidders electronically via SEH website.  Provide responses and clarifications to bidder questions via addendum process.  Review and tabulate bids received and prepare written recommendation of award letter to City. Task 3: Construction Services  Prepare construction contract between City and Contractor upon approval of City Council.  Review shop drawings for equipment.  Respond to contractor RFIs.  Review pay applications and provide recommendations to City.  Provide one mid-construction site visit to review progress.  Provide final walk through and develop punch list upon completion of work. Task 4: Commissioning (Cx) - Provide third party commissioning of new chilled water system. Commissioning to include:  Review of 90% complete design documents and provide recommended alternates to be consider.  Review of equipment shop drawings for Cx related items.  Operation tests of new equipment.  Review and verification of controls and balancing,  Completion of startup checks according to manufacturer’s written instructions.  Prepare final commissioning report for review by Owner and Design Engineer. Please note the following services are not included in this Scope of Work:  Redesign of the City Hall’s HVAC distribution system (duct work).  Design or replacement of the existing building air handlers.  Testing and/or removal of hazardous materials encountered during the project.  Indoor air quality testing. COMPENSATION We are pleased to offer the professional services, as outlined in the Scope of Work above, on a lump sum basis plus reimbursable expenses, i.e., mileage, computer expenses, printing costs, etc., related to the project. Our fee will be billed as a percentage complete, on a monthly basis and are as follows:  Design, Bidding and Construction Services (Tasks 1, 2 and 3): .............................................. $42,500  Third Party Commissioning Services (Task 4) ........................................................................... $5,000 G9, Attachment 1 Packet Page Number 77 of 134 May 2, 2016 Page 3 SCHEDULE The Consultants services shall be performed as expeditiously as is consistent with the orderly progress of the Work. It is our understanding that the City desires to have the chiller replacement work take place in the fall of 2016. Based upon this information we propose to complete final design and release documents for bidding in early June with a bid opening in late June. It is anticipated that there will be an 8 to 12 week lead time once the chiller equipment is ordered which will allow the installation to take place in September or October. Upon acceptance of this proposal a more detailed project schedule will be developed and submitted to the City for review and approval if requested. REMARKS This letter represents the entire understanding between the City and SEH in respect to the project and may only be modified in writing, signed by both parties. We look forward to working with you on this project. If this letter proposal satisfactorily sets forth the conditions of our agreement, please sign in the space below and return one copy to our office. Thank you again for the opportunity to propose these services. Sincerely, SHORT ELLIOTT HENDRICKSON INC. Mark Lobermeier, PE Client Service Manager City of Maplewood (Owner) By: Title: r:\admin\anjie\engineers_corp comm people\brian bergstrom\maplewood city hall chiller replacment_050116.docx G9, Attachment 1 Packet Page Number 78 of 134 G10 MEMORANDUM TO: City Council FROM: Steve Love, City Engineer H. Alan Kantrud, City Attorney DATE: May 3, 2016 SUBJECT: Approval of Release, Termination and Extinguishment of Temporary Easement – TH-36 and English Introduction and Background The City of Maplewood obtained both permanent and temporary (construction) easements for the Th-36 and English project. The Project is complete and while the permanent easements remain, the temporary easements are no-longer required and the City is being asked to release any rights it may have in temporary easements on one of the parcels at the intersection. Discussion As part of the construction of the on-ramp onto TH-36 (east bound) and the manipulation of the corner at Cope Avenue and English, the City obtained temporary easements from the owner of the parcel located there. Some permanent easement was taken as well however and those Easements were recorded with the County. The City does not record its temporary easements as they are only temporary and usually used to facilitate construction of projects. In this case there is a pictorial reference to the temporary easements on an Exhibit to the Permanent Easement (See Exhibit A (last page)) that was recorded. The property these easements apply to is the site formerly known as the “Corner Kick” complex and it is being purchased by Steve Linn (who owns the Holiday Station Store across from the site). The title commitment calls out the temporary easements mentioned above as a potential problem and the seller is attempting to clear the objection. While this is not a cloud on title and nor even an interest “of record” it is also not a hard request to fulfill. From a staff perspective this is not an issue. The City is being asked to do this to help facilitate the closing on the land-purchase and there is no impact on the City by releasing these Temporary Easements that are unrecorded and have now expired. The release is attached as Exhibit B. Budget Impact There is no budgetary impact with this item. Recommendation Staff recommends that the Council approve and authorize the signing of the Release. Attachments 1. Recorded Permanent Easement 2. Release and Termination of Easement Packet Page Number 79 of 134 G10, Attachment 1Packet Page Number 80 of 134 G10, Attachment 1Packet Page Number 81 of 134 G10, Attachment 1Packet Page Number 82 of 134 G10, Attachment 1Packet Page Number 83 of 134 G10, Attachment 1Packet Page Number 84 of 134 G10, Attachment 2 RELEASE, TERMINATION AND EXTINGUISHMENT OF TEMPORARY EASEMENTS THIS RELEASE, TERMINATION AND EXTINGUISHMENT OF TEMPORARY EASEMENTS is made, executed and effective this ____ day of _____________, 2016, by the City of Maplewood (the “City”). WHEREAS, Peoples Bank Midwest, a Wisconsin corporation, (the “Landowner”), owns property in the City of Maplewood, Ramsey County, Minnesota, legally described on the attached Exhibit A (the “Subject Property”). WHEREAS, the Landowner conveyed and granted to the City and its successors and assigns, forever, permanent street and utility easements upon, over, across, through and under real property situated in Ramsey County, Minnesota described on the attached Exhibit A. WHEREAS, these permanent street and utility easements were recorded on December 5, 2014, as Document Nos. A04534928 and A04534929 with the Ramsey County Recorder (the “Permanent Easements”). WHEREAS, Exhibit B attached to each Permanent Easement consisted of a schematic that depicted a temporary easement solely to illustrate where it was in relation to the Permanent Easement being created by the above-recorded Document Nos. WHEREAS, the Landowner did not intend to, nor did it, grant any temporary easements to the City in the Permanent Easements created by the above-recorded Document Nos. WHEREAS, to avoid confusion and to ensure that no unexpired temporary easements encumber the Subject Property, the City agrees to release, terminate and extinguish any temporary easements, real or perceived, created and existing solely by virtue of their depiction on Exhibit B to the Permanent Easements. Packet Page Number 85 of 134 -2- WHEREAS, this release, termination and extinguishment does not in any manner release, terminate or extinguish the Permanent Easements granted by the Landowner to the City in the Permanent Easements recorded as Documents Nos. A04534928 and A04534929 which continue to run with and bind the Subject Property. NOW, THEREFORE, the City hereby releases, terminates and extinguishes the temporary easements, real or perceived, created and existing solely by virtue of their depiction on Exhibit B to the Permanent Easements recorded on December 5, 2014 as Document Nos. A04534928 and A04534929 with the Ramsey County Recorder. IN WITNESS WHEREOF, the City, through its Mayor, Nora Slawik, and Manager, Melinda Coleman, have executed this Release, Termination and Extinguishment of Easement as of the date set forth above. CITY OF MAPLEWOOD Attest: By: _________________________________ Nora Slawik, Mayor ________________________________ Karen Haag, City Clerk By: _________________________________ Melinda Coleman, Manager STATE OF MINNESOTA ) ) ss. COUNTY OF RAMSEY ) On this _____ day of __________, 2016, before me a Notary Public within and for said County, personally appeared Nora Slawik, Melinda Coleman and Karen Haag, to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and City Clerk of the City of Maplewood, the municipality named in the foregoing instrument, and that the seal affixed to said instrument was signed and sealed in behalf of said municipality by authority of its City Council and said Mayor, Manager and City Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public Packet Page Number 86 of 134 G10, Attachmebt 2 -3- After recording, please return This instrument drafted by: document to: Kenneth J. Rohlf Kenneth J. Rohlf LeVander, Gillen & Miller, P.A. LeVander, Gillen & Miller, P.A. 633 South Concord Street, Suite 400 633 South Concord Street, Suite 400 South St. Paul, MN 55075 South St. Paul, MN 55075 (651) 451-1831 (651) 451-1831 Exhibit A Parcel A: (Abstract) All that part of the West 398 feet of the South Half of the Northwest Quarter of the Southwest Quarter in Section 10, Township 29, Range 22, City of Maplewood, County of Ramsey, State of Minnesota, lying Southerly and Westerly of the following described dividing line: Commencing at the Southwest corner of the South Half of the Northwest Quarter of the Southwest Quarter; thence South 89 degrees 51 minutes 56 seconds East 342.00 feet, along the South line of said South Half of the Northwest Quarter of the Southwest Quarter of the point of beginning of the following described dividing line; thence North 91.86 feet along a line parallel to and 342.00 feet East of the West line of said South Half of the Northwest Quarter of the Southwest Quarter; thence North 45 degrees 00 minutes 00 seconds East 29.70 feet; thence North 64.71 feet along a line parallel to and 363.00 feet East of said West line; thence South 89 degrees 56 minutes 00 seconds West 128.50 feet along a line parallel with the South right-of-way line of Trunk Highway No. 36; thence North 125.00 feet along a line parallel to and 234.50 feet East from the said West line; thence South 89 degrees 56 minutes 00 seconds West parallel to said South right-of-way line of Trunk Highway No. 36 to the West line of the Northwest Quarter of the Southwest Quarter. Packet Page Number 87 of 134 G10, Attachmebt 2 -4- Parcel B: (Abstract) All that part of the West 398 feet of the South Half of the Northwest Quarter of the Southwest Quarter in Section 10, Township 29, Range 22, City of Maplewood, County of Ramsey, State of Minnesota, lying Northerly and Easterly of the following described dividing line: Commencing at the Southwest corner of the South Half of the Northwest Quarter of the Southwest Quarter; thence South 89 degrees 51 minutes 56 seconds East 342.00 feet, along the South line of said South Half of the Northwest Quarter of the Southwest Quarter to the point of beginning of the following described dividing line; thence North 91.86 feet along a line parallel to and 342.00 feet East of the West line of said South Half of the Northwest Quarter of the Southwest Quarter; thence North 45 degrees 00 minutes 00 seconds East 29.70 feet; thence North 64.71 feet along a line parallel to and 363.00 feet East of said West line; thence South 89 degrees 56 minutes 00 seconds West 128.50 feet along a line parallel with the South right-of-way line of Trunk Highway No. 36; thence North 125.00 feet along a line parallel to and 234.50 feet East from the said West line; thence South 89 degrees 56 minutes 00 seconds West parallel to said South right-of-way line of Trunk Highway No. 36 to the West line of the Northwest Quarter of the Southwest Quarter. Subject to public right-of-way for Cope Avenue and English Street. Packet Page Number 88 of 134 G10, Attachmebt 2 G11 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director Citizen Services DATE: May 4, 2016 SUBJECT: Approval of a Temporary Lawful Gambling - Local Permit for the American Cancer Society of Minnesota, 3001 White Bear Avenue Introduction An application for a temporary Lawful Gambling – Local permit has been submitted by Keira Evans on behalf of the American Cancer Society of Minnesota, to be used at the Maplewood Mall at 3001 White Bear Avenue. Background This permit will be used for the Maplewood Mall’s Women’s Event held on Saturday, May 21, 2016 from 2:00pm to 7:00pm. Proceeds from the event will go towards raising awareness for Women’s Breast Health services in the Maplewood community, and to support the mission of the American Cancer Society. Budget Impact None Recommendation Staff recommends that Council approve the temporary Lawful Gambling - Local permit for the American Cancer Society of Minnesota, 3001 White Bear Avenue Packet Page Number 89 of 134 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 90 of 134 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator DATE: May 3, 2016 SUBJECT: Consider Approval of Ordinance Amendments in the Mixed Use Zoning District Introduction The city was recently contacted by Sam Munger, a Hardee’s franchisee who owns most of the locations in the upper Midwest, and he has 1706 White Bear Avenue under contract with the intention of demolishing the existing building and building a new Hardee’s building. This site is currently zoned mixed-use and prohibits drive-throughs and requires a maximum building setback of 10 feet. The city council reviewed this issue at its April 11 workshop and directed staff to bring this to the planning commission to consider amendments to the mixed-use ordinance to allow a pathway for this type of use yet maintain the city council’s ability to review for approval. The planning commission did review and made a recommendation to approve the amendments. Background September 23, 2002: The city council adopted the Hillcrest Village Redevelopment Plan dated March 15, 2002, and the Hillcrest Village Urban Design Standards dated April, 2002. The plan and design standards were based on the Metropolitan Council’s smart-growth development principles, which are designed to help guide changes in an area to create a village center with an active street life that mixes shops, workplaces, housing, passive recreation, and civic uses. February 23, 2004: The city council adopted the mixed-use zoning district and rezoned areas in the Hillcrest neighborhood from business commercial and single-dwelling residential, to the new mixed-use zoning district. Discussion The Hardee’s proposal would be the first proposed new construction in the Hillcrest neighborhood in several years. There are some initial zoning challenges with this project. In 2004, the city council adopted the mixed-use zoning district for this area which prohibits drive- through and drive-up sales. Setbacks would also require the building to be no more than 10 feet from the front property line. Any changes to the ordinance would impact all properties zoned mixed-use – not just 1706 White Bear Avenue, or this neighborhood. H1 Packet Page Number 91 of 134 Land Use The initial issue that needs to be addressed is the prohibition of drive-throughs in the mixed-use district. Currently, drive-through sales and services and drive-up food or beverage windows are prohibited. Staff is recommending these two uses be amended to be allowed via a conditional use permit (CUP) which would have to be approved by the city council. Several options of addressing this issue were considered by the planning commission but its recommendation was to work within the confines of the existing district. The added flexibility of allowing drive-up and –through sales via a CUP has the potential to benefit the Gladstone neighborhood as well. Because of traffic counts and market demand staff is not concerned a chain fast food restaurant would choose to locate in Gladstone but a small coffee shop might and the added ability to have a drive-up window might make the use more feasible. The property owner of the Villages at Frost-English has indicated they are not currently seeking commercial tenants that would require a drive-through but they do support having the flexibility available via the zoning district. Setbacks The mixed-use ordinance requires a building setback of 0-10 feet from the front property line. The intent is to have building brought closer to the street to create a village environment that is more walkable. South of Larpenteur Avenue is the city of Saint Paul and those commercial properties also allow a zero-foot setback but do not set a maximum setback. For comparison, the city of Oakdale recently approved a new Hardee’s building within its Tartan Crossing (Hy- Vee) development and a 30-foot setback is required. Other commercial areas in Maplewood require a 30-foot building setback. The planning commission recommended the mixed-use district be amended to allow no maximum setback with the approval of a CUP by the city council. In order to approve a CUP the city council must make a determination that the site plan contains elements that meet the intent of the mixed-use district and its setback requirements. Off-Street Parking Because of the planning commission’s recommendation of eliminating a maximum building setback, if the city council approves a CUP, the off-street parking ordinance would need a minor amendment as well. From a site design perspective, if the city allows an increased building setback it is reasonable that parking would then occur between the front property line and the building. Currently, the mixed use district prohibits parking lots in front of the building. Staff is recommending the off-street parking section be amended to allow the city council to approve, with a CUP, parking in front of the building if an increased setback is also approved. Commission Review At the April 19, 2016 Planning Commission meeting, the commission recommended approval of the amendments to the mixed use zoning district. H1 Packet Page Number 92 of 134 Budget Impact None Recommendation Recommend approval of the attached ordinance amendments allowing increased building setbacks, the uses of drive-through sales and services and drive-up food or beverage windows and off-street parking in front of the building with the approval of a conditional use permit. Attachment 1. Ordinance amendments 2. Draft Planning Commission Minutes; April 19, 2016 H1 Packet Page Number 93 of 134 ORDINANCE NO. ___ AN ORDINANCE AMENDMENTS TO THE MIXED-USE ZONING DISTRCT The Maplewood City Council approves the following revision to the Maplewood Code of Ordinances. (Additions are underlined and deletions are crossed out.) Section 1. Sections 44-680, 44-681 and 44-683 of the Maplewood Code of Ordinances are hereby amended as follows: Sec. 44-680. Uses. Uses allowed within an M-U mixed-use zoning district are as follows: Type of Use Permitted (P) Conditional Use Permit (CUP) Prohibited (PR) Drive-through sales and services (PR) (CUP) Drive-up food or beverage window (PR) (CUP) Sec. 44-681. Dimensional standards. Building Type Lot Size Per Unit (square feet) Height Front Side Rear Single dwelling 7,260 35 1 20 to 25 52 152 Double dwelling/ townhouse n/a 35 1 20 to 25 52 152 Residential garage accessed from alley n/a Per section 44-114 n/a 5 0 to 6 Residential garage not accessed from alley n/a Per section 44-114 20 to 25 5 5 H1, Attachment 1 Packet Page Number 94 of 134 Building Type Lot Size Per Unit (square feet) Height Front Side Rear Multiple dwelling n/a 35 1 0 to 20 03 03 Mixed-use/residential and commercial n/a n/a 0 to 10 03 03 Commercial/including structure parking n/a n/a 0 to 10 03 03 1 No single dwelling, double dwelling, townhouse or multi-dwelling building shall exceed a height of 35 feet, or three stories, unless the city council approves a conditional use permit. 2 When a mixed-use zoned single or double-dwelling/townhouse adjoins a single or double- dwelling residential zoning district, the side and rear yard setbacks of the adjacent single or double-dwelling residential zoning district shall apply, or a side yard setback of ten feet and a rear yard setback of 20 feet, whichever is greater. 3 The zero setback specified above is allowed except as otherwise specified in the building code. Side and rear yard setbacks of at least ten feet shall be required when a mixed-use zoned commercial, mixed-use (residential and commercial) or multi-family use adjoins a mixed-use zoned single or double-dwelling/townhouse residential use. Side and rear yard setbacks shall be as specified in subsection 44-20(c)(6)b. (additional design standards) when a mixed-use zoned commercial, mixed-use (residential and commercial), or multi-family use adjoins a single or double-dwelling residential zoning district. 4 The city council may increase maximum setbacks with approval of a conditional use permit. The conditional use permit may only be approved if the applicant has demonstrated on its site plan the intent of the mixed-use zoning district is being met. Sec. 44-683. Off-street parking. Section 44-17 (off-street parking) of the City Code applies in the mixed-use zoning district unless specified differently below: Placement of surface parking within the mixed-use zoning district must meet the following: a. Surface parking must be located to the rear of a principal building, or an interior side yard if parking in the rear is impractical. H1, Attachment 1 Packet Page Number 95 of 134 b. Surface parking must maintain a ten-foot setback to a road when constructed on the side or rear of a building on a corner lot. c. Surface parking must maintain a five-foot side and five-foot rear yard setback, unless the surface parking adjoins a single or double-dwelling residential zoning district, in which case the required setback is as specified in subsection 44-19(a) (landscaping and screening). d. The city council may approve variances modifications to the surface parking placement standard with a conditional use permit if a building has special needs and site constraints or an increased building setback is also approved. In these cases, there should be good pedestrian connections between the sidewalk and building entrance, and the area in front of the parking lot should be well landscaped. Section 2. This ordinance shall take effect after the approval by the city council and publishing in the official newspaper. The Maplewood City Council approved this ordinance revision on ___________. _________________ Mayor Attest: ______________________ City Clerk H1, Attachment 1 Packet Page Number 96 of 134 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, APRIL 19, 2016 7:00 P.M. 6. NEW BUSINESS a. Consider Approval of Amendments to the Mixed-Use Zoning District i. Economic Development Coordinator, Mike Martin gave the report on the Amendments to the Mixed-Use Zoning District and answered questions of the commission. ii. City Manager, Melinda Coleman addressed the commission about the Mixed-Use Zoning District. Commissioner Dahm stated he would like to add to the recommendation the 10 ft building setback could be increased with a conditional use permit (CUP) approval. Commissioner Dahm moved to approve the ordinance amendments allowing increased building setbacks with no maximum and the uses of drive-through sales and services and drive-up food or beverage windows with the approval of a conditional use permit. Seconded by Commissioner Ige. Ayes - All The motion passed. H1, Attachment 2 Packet Page Number 97 of 134 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 98 of 134 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator DATE: May 3, 2016 SUBJECT: Consider Approval of a Conditional Use Permit Resolution, Ebenezer Karen Baptist Church, 1055 Viking Drive Introduction Peter Stalland, on behalf of Tom Hermanson and Ebenezer Karen Baptist Church, is requesting approval of a conditional use permit (CUP) for a church to operate at the building located at 1055 Viking Drive East. The city requires an approved CUP for a church to operate within any zoning district. Background September 7, 1972: The city council approved plans for the original building. August 22, 1988: The city council approved a CUP for an addition on the west side of the building. June 8, 1998: The city council approved a CUP allowing the parking lot to be expanded and thereby increasing the amount of impervious surface area to 67 percent of the lot. Discussion Parking The church is proposing a gathering space to accommodate up to 400 people. For a church, city ordinance requires one parking space per every four seats – meaning 100 spaces are required. The applicant is proposing to leave the lower lever as office space that will continue to be leased out. The lower lever has 12,750 square feet of office space. For office space, city ordinance requires one space per every 200 square feet of area – meaning 64 spaces would be required. According to the applicant’s letter, the site currently has 159 parking spaces and for the two proposed uses 164 are required. The church’s main day of operation will be Sunday and the office space will be mainly used Monday through Friday. Because the uses do not overlap staff is not concerned of a parking shortage. The applicant should be required to submit to staff a seating chart for the main gathering space showing how 400 seats will be accommodated. Staff recommends the CUP for this site limit the gathering space to an occupancy of 400 persons. J1 Packet Page Number 99 of 134 Site Conditions Before any certificates of occupancy are issued by the city the following items will need to be addressed: • The applicant must repair any areas of the parking lot that are currently in disrepair • All parking spaces must be clearly striped. • All trash and recycling receptacles must be screened and may require building an enclosure Department Review Fire Marshall, Butch Gervais – The facility will require fire protection system throughout the entire building with visual and audio notification throughout. The system will be required to be monitored, all work will require permits and completed by a licensed contractor. Building Inspector, Jason Brash – Must build per 2012 IBC, 2012 IMC, 2012 IFGC, 2014 NEC, 2012 UPC Minnesota State Plumbing Code, 2015 Minnesota State Building Code, 1323 Commercial Energy Code, 2012 IECC, 2015 Minnesota State Building Code with ANSI A117. 1- 2009 accessibility rules. City will also require an architectural code analysis for construction, accessibility, and exiting requirements. Staff Engineer, Jon Jarosch – See attached report. Commission Review On April 19, 2016, the planning commission reviewed the proposed conditional use permit for this site and recommended approval. Budget Impact None. Recommendations Adopt the resolution approving a conditional use permit for Peter Stalland, on behalf of Tom Hermanson and Ebenezer Karen Baptist Church, at 1055 Viking Drive. Approval is based on the findings required by ordinance and subject to the following conditions: 1. The main gathering space of the church is limited to 400 persons. Applicant shall submit a seating chart to city staff. 2. No exterior site or building exterior changes, except signage, shall take place unless approved by the city. Signs shall follow the city’s sign ordinance. Signs shall not be installed unless the applicant first obtains sign permits. 3. Any and all trash receptacles shall be contained within an enclosed structure. Any design of a new structure shall be subject to the city’s design review process. J1 Packet Page Number 100 of 134 4. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 5. The city council shall review this permit in one year. 6. All of the applicant’s parking shall be confined to the site and not allowed on city streets or neighboring properties. 7. City ordinance requires 164 spaces for the use of the building as a church and office space and 159 are being provided. The city approves the waiver of five parking spaces. The applicant shall submit to the city a parking plan showing the location of 5 proof-of-parking spaces or a reconfigured parking plan showing the existing site with 164 spaces while meeting all parking ordinance requirements. 8. The city shall monitor any parking complaints and report to the city council about compliance annually during the CUP review. 9. The applicant shall submit a parking restriping plan and maintenance plan for staff approval. 10. The applicant shall comply with all requirements of the building official, assistant fire chief and city engineer. Citizen Comments Staff surveyed the 21 property owners within 500 feet of this property for their comments about this proposal. Staff did not receive any comments. Reference Information Site Description Site Size: 2.54 acres Existing Land Use: Office building and former dental lab Surrounding Land Uses North: Single Family Homes South: Highway 36 East: Office and warehouse buildings planned C and zoned M-1 West: Open Space Planning Land Use Plan: C (commercial) Zoning: M-1 (light manufacturing) J1 Packet Page Number 101 of 134 Application Date The city received a complete CUP application for this request on April 1, 2016. Minnesota Statutes, Section 15.99 requires that the city take action within 60 days of receiving a complete application for a land use proposal. Therefore, city action is required on this request by May 31, 2016. Attachments 1. Location Map 2. Land Use Map 3. Zoning Map 4. Site Map 5. Applicant’s Narrative 6. Engineering Report, Jon Jarosch, dated April 28, 2015 7. Draft Planning Commission Minutes, April 19, 2016 8. Resolution for a Conditional Use Permit Revision for a Church J1 Packet Page Number 102 of 134 Hazelwood Hillside Beaver Lake Parkside Highwood Gladstone Battle Creek Sherwood Glen Vista Hills Kohlman Lake Western Hills Maplewood Heights Carver Ridge Maplewood, City of Maplewood Maplewood, Source: Esri, DigitalGlobe, GeoEye, i- cubed, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, City of Maplewood, Esri, HERE, DeLorme, TomTom, MapmyIndia, © OpenStreetMap contributors, and the GIS user community 1055 Viking Drive - Ebenezer Karen Baptist Church Conditional Use Permit Review - Overview Map J1, Attachment 1 Packet Page Number 103 of 134 Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, City of Maplewood, Esri, HERE, DeLorme, TomTom, MapmyIndia, © OpenStreetMap contributors, and the GIS user community 1055 Viking Avenue - Ebenezer Karen Baptist Church Conditional Use Permit - Land Use Map Legend Low Density Residential ParkCommercial J1, Attachment 2 Packet Page Number 104 of 134 Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, City of Maplewood, Esri, HERE, DeLorme, TomTom, MapmyIndia, © OpenStreetMap contributors, and the GIS user community 1055 Viking Avenue - Ebenezer Karen Baptist Church Conditional Use Permit - Zoning Map Legend Single Dwelling (r1)Open Space/Park Light Manufacturing (m1) J1, Attachment 3 Packet Page Number 105 of 134 J1, Attachment 4 Packet Page Number 106 of 134 J1, Attachment 5 Packet Page Number 107 of 134 J1, Attachment 5 Packet Page Number 108 of 134 Engineering Plan Review PROJECT: Ebenezer Karen Baptist Church – 1055 Viking Drive PROJECT NO: 16-05 COMMENTS BY: Jon Jarosch, P.E. – Staff Engineer DATE: 4-8-2016 PLAN SET: Conceptual Site Plan The applicant is proposing to convert the interior of the current Hermanson Dental building into a church. No exterior site improvements are proposed at this time. The following are engineering review comments on the design and act as conditions prior to issuing permits. Sanitary Sewer and Water Service 1) A Sanitary Sewer Availability Charge (SAC) determination is required for this change in use. The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project. - END COMMENTS - J1, Attachment 6 Packet Page Number 109 of 134 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, APRIL 19, 2016 7:00 P.M. 5. PUBLIC HEARING a. 7:00 p.m. or later: Consider Approval of a Conditional Use Permit Resolution, Ebenezer Karen Baptist Church, 1055 Viking Drive i. Economic Development Coordinator, Mike Martin gave the report for considering the Approval of a Conditional Use Permit Resolution for Ebenezer Karen Baptist Church, 1055 Viking Drive. ii. Attorney, Peter Stalland, Stalland Law Office, 171 – 5th Street, Marine on St Croix, representing the seller and the buyer in this project addressed and answered questions of the commission. iii. Pastor, Bill Englund, First Baptist Church, St. Paul, addressed and answered questions of the commission. Chairperson Arbuckle opened the public hearing. 1. Wilfred Tunbaw, Board Chair of the Ebenezer Karen Baptist Church addressed the commission. Chairperson Arbuckle closed the public hearing. Commissioner Trippler moved to approve the resolution approving a conditional use permit for Peter Stalland, on behalf of Tom Hermanson and Ebenezer Karen Baptist Church at 1055 Viking Drive. Approval is based on the findings required by ordinance and subject to the following conditions: (changes to the motion are in bold and underlined). 1. The main gathering space of the church is limited to 400 persons. Applicant shall submit a seating chart to city staff. 2. No exterior site or building exterior changes, except signage, shall take place unless approved by the city. Signs shall follow the city’s sign ordinance. Signs shall not be installed unless the applicant first obtains sign permits. 3. Any and all trash receptacles shall be contained within an enclosed structure. Any design of a new structure shall be subject to the city’s design review process. 4. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 5. The city council shall review this permit in one year. J1, Attachment 7 Packet Page Number 110 of 134 6. All of the applicant’s parking shall be confined to the site and not allowed on city streets or neighboring properties. 7. City ordinance requires 164 spaces for the use of the building as a church and office space and 159 are being provided. The city approves the waiver of five parking spaces. The applicant shall submit to the city a parking plan showing the location of 5 proof-of-parking spaces. 8. The city shall monitor any parking complaints and report to the city council about compliance annually during the CUP review. 9. The applicant shall submit a parking restriping plan and maintenance plan or staff approval. 10. The applicant shall comply with all requirements of the building official, assistant fire chief and city engineer. Seconded by Commissioner Kempe. Ayes - All The motion passed. This item goes to the city council on May 9, 2016. J1, Attachment 7 Packet Page Number 111 of 134 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Peter Stalland, on behalf of Tom Hermanson and Ebenezer Karen Baptist Church, applied for a conditional use permit to operate a church. WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit for churches and institutions of any educational, philanthropic and charitable nature. WHEREAS, this permit applies to the property located at 1055 Viking Drive. The property description is: That part of the West 171.32 feet of the East 662.32 feet of the Southwest 1/4 of Section 9, Township 29, Range 22 lying Northerly of State Trunk Highway No. 36-118, according to the United States Government Survey thereof, Ramsey County, Minnesota. The North 180.00 feet of the West 180.8 feet of the East 920.32 feet of the Northeast 1/4 of the Southwest 1/4 of Section 9, Township 29, Range 22, Ramsey County, Minnesota. That part of the West 77.20 feet of the East 739.52 feet of the Southwest 1/4 of Section 9, Township 29, Range 22, lying Northerly of State Trunk Highway No. 36-118, Ramsey County, Minnesota, according to the United States Government Survey thereof. WHEREAS, the history of this conditional use permit is as follows: 1. On April 19, 2016, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On May 9, 2016, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. J1, Attachment 8 Packet Page Number 112 of 134 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: 1. The main gathering space of the church is limited to 400 persons. Applicant shall submit a seating chart to city staff. 2. No exterior site or building exterior changes, except signage, shall take place unless approved by the city. Signs shall follow the city’s sign ordinance. Signs shall not be installed unless the applicant first obtains sign permits. 3. Any and all trash receptacles shall be contained within an enclosed structure. Any design of a new structure shall be subject to the city’s design review process. 4. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 5. The city council shall review this permit in one year. 6. All of the applicant’s parking shall be confined to the site and not allowed on city streets or neighboring properties. 7. City ordinance requires 164 spaces for the use of the building as a church and office space and 159 are being provided. The city approves the waiver of five parking spaces. The applicant shall submit to the city a parking plan showing the location of 5 proof-of-parking spaces or a reconfigured parking plan showing the existing site with 164 spaces while meeting all parking ordinance requirements. 8. The city shall monitor any parking complaints and report to the city council about compliance annually during the CUP review. 9. The applicant shall submit a parking restriping plan and maintenance plan for staff approval. 10. The applicant shall comply with all requirements of the building official, assistant fire chief and city engineer. The Maplewood City Council __________ this resolution on May 9, 2016. J1, Attachment 8 Packet Page Number 113 of 134 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Paul P. Schnell, Chief of Police DATE:May 4, 2016 SUBJECT:Consider Approval to Purchase In-Squad Cameras from Taser International, Totaling $24,175.00 Introduction In late 2015 and early 2016, the police department decommissioned and removed the previous in-squad cameras that had been in sue for approximately eight years. The removal decision was based on the fact that the camera system and storage server were beyond useful life causing many units to be inoperable and unrepairable. The manufacturers of the system no longer provided support for the existing system and we were unable to obtain parts. The department is requesting authorization to procure 25 in-squad camera set-ups along with the Criminal Justice Information System (CJIS) compliant cloud storage for the data collected by the cameras. The cost of this deployment has been quoted at $24,175.00. Background In 2008, the Maplewood Police Department purchased an In-Squad video camera system resulting in the cameras being placed in all of the department’s marked patrol cars. The L-3 in- squad video system, is a local server-based system; meaning all data collected by the cameras is stored on site. Over the past several years the camera units began to fail. Initially, we were able to get support and parts for the camera and associated body microphones units, but when L-3 launched their new system support for the old system slowly dissipated. The cameras were ultimately removed from squads because the majority of squad camera systems were non-functional. This created concerns for prosecutors as a portion of our squads had working cameras while others did not. The decision to utilize Taser Squad cameras, is based upon the cost of the cameras, which are considerably less costly than traditional server-based systems. In addition, the department in coordination with IT Director Fowlds began exploring cloud-based storage options as it is expected that when body worn cameras are fully deployed, we will collect significant quantities of video data, which will need to be cataloged and easily accessed for sharing with prosecuting authorities and defense attorneys through the disclosure process. Finally, we are currently storing a range of digital data on Taser’s Evidence.com. Evidence.com is used to securely store photograph evidence and audio statements. With full deployment of body worn cameras, all the department’s digital evidence pertaining to cases will be stored, maintained and accessed on a single secure network as opposed to what would otherwise disparate systems storing different forms of data. J2 Packet Page Number 114 of 134 The Taser in-squad camera system is known as Axon Fleet. The cost of the 50 cameras, to outfit the department’s 25 marked squads, is $12,475.00, which includes a 4 year extended warranty. At the same time we purchase the cameras, we will activate a one year subscription to Evidence.com-Fleet which provides for unlimited storage of video data. The cost of licenses and associated data storage for one year is $11,700.00. Budget Impact The cost for the purchase of the Axon Fleet Camera System and storage will be paid for by use of forfeiture funds (Police Services Fund). Vehicle forfeiture is the source of most of the department’s fund balance (the current fund balance is $91,553.12).The purchase of squad and body worn cameras is an allowable expenditure for forfeiture funds. Recommendation It is recommended that the City Council authorize the department to purchase in-squad cameras from Taser International using funds from the Police Services Fund (208). Attachments 1. Taser quotation J2 Packet Page Number 115 of 134 TASER International Protect Life. Proted Tnnh. 17800 N 85th St. Scottsdale, Aizona 8 525 5 United States Phone: (800)978-2737 Eax: (480) 696-1643 Paul Schnell (6st)249-2602 (6st) 249-269e paul. schlell@maplewoodmn. gov Bill To: Maplewood Police Dept. - MN I83O E. COUNTY ROAD B Maplewood, MN 55109 US T&58Fil Quotation Quote: Q-53266-4 Datet 413/2016 1l:21 AM Quote Expiration: 4/30/201 6 Contract Start Date*: 81112016 Contract Term: 5 years AX Account Number: 108037 Ship To: Paul Schnell Maplewood Police Dept. - MN 1830 E. COUNTY ROAD B Maplewood, MN 55109 US SALESPERSON PHONE EMAIL DELIVERYMETHOD PAYMENTMETHOD Chad Gappa (480) s02-6255 cgappa@taser.com fedex - Ground Net 30 *Note this will vary based on the shipment date of the product. Hardware/E.com: Net 30 QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOT]NT DrscouNr ($)NET TOTAI, 50 74003 CAMERA SYSTEM, AXON FLEET usD 399.00 usD 19,950.00 / USD 7,475.00 usD 12,47s.00 50 74025 AXON FLEET MOIJNT ASSEMBLY USD O.OO USD O.OO USD O,OO USD O.OO 25 70112 AXON SIGNAL TINIT USD O.OO USD O.OO USD O.OO USD O.OO 25 85163 TINLIMITED EVIDENCE. COM FLEET: \.EAR I PAYMENT usD 468.00 usD 11,700.00 USD O.OO usD 1r,700.00 50 87032 4 YEAR EXTENDED WARRANTY AXON FLEET USD O.OO USD O.OO USD O.OO USD O.OO Hardrvare/E.com: Net 30 Total Before Discounts: Hardware/E.com: Net 30 Discount: Hardware/E,com: Net 30 Net Amount Due: usD 31,650.00 usD 7,475.00 usD 24,175.00 Page 1 of3 J2, Attachment 1 Packet Page Number 116 of 134 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: May 3, 2016 SUBJECT: Consider Approval of 2016 Council Staff Retreat Report Introduction/Background On March 21, 2016, the City Council and the Management Staff met for a retreat. The Retreat was facilitated by Barbara Strandell of What Works, Inc. The purpose of the retreat was: •Teambuilding: Staff and Council •Update Accomplishments •Identify Key Challenges going Forward •Create Parameters for Branding/Values Attached is the report from Ms. Strandell summarizing the day’s presentations and discussion. Budget Impact None. Recommendation It is recommended that the Council approve the attached Council Staff Retreat Report. Attachments 1.Council Staff Retreat Report J3 Packet Page Number 117 of 134 Council / Staff Retreat Report March 21, 2016 Word  Cloud:  “How  Will  Our  New  Council  Be  Different?”   Maplewood,  MN  •  City  Council  2016   Prepared by: Barbara K. Strandell What Works Inc. 651.298.9898 bkstrandell@mac.com J3, Attachment 1 Packet Page Number 118 of 134 2016  City  Council/Staff  Retreat  Notes   2   Notes  prepared  by  Barbara  Strandell,  Facilitator  ✸  March  2016   CITY OF MAPLEWOOD COUNCIL- STAFF RETREAT SESSION March 21, 2016 Retreat participants were Mayor Nora Slawik; Councilmembers Kathy Juenemann, Bryan Smith, Marylee Abrams and Tou Xiong; City Manager Melinda Coleman and Assistant City Manager Mike Funk; Department Heads Karen Haag, Steve Lukin, Dewey Konewko, Mychal Fowlds, Paul Schnell, Michael Thompson, Alan Kantrud; facilitator, Barbara Strandell. The retreat was held at the St. Paul Humanities Center on March 21, 2016. The meeting began at 2:00 PM and ended at 8:00 PM. PURPOSE OF RETREAT: Teambuilding: Staff and Council Update Accomplishments Identify Key Challenges going Forward Create Parameters for Branding/Values TOPICAL AGENDA The facilitator introduced the agenda and welcomed staff and council to the retreat. Special welcome was made to the newly elected Council Members Tou Xiong, and Bryan Smith. I. Welcome A. Welcome and Opening Comments: Mayor Nora Slawik B. Introduction of City Councilmembers – Champion and Legacy II. Current Situation A. Overview of Accomplishments: Melinda Coleman 1. Accomplishments from Survey 2. Senior Management Team: What we do 3. Update of Strategic Objectives B. Other Pre-Retreat Survey Results: 1. What have we overcome? 2. Sacred Cows 3. SWOT – What has changed? III. Teambuilding A. StrengthsFinder Overview B. Small Group Exercise using Signature Themes Worksheet IV. Going Forward: A. “Challenges” from Survey B. Becoming Ambassadors C. Branding/Values D. Presentation: Maplewood: Our Story! V. Wrap: A. Closing Remarks from Nora and Melinda B. Best of the Day J3, Attachment 1 Packet Page Number 119 of 134 2016  City  Council/Staff  Retreat  Notes   3   Notes  prepared  by  Barbara  Strandell,  Facilitator  ✸  March  2016   Mayor and City Council: Champion and Legacy The Mayor and councilmembers were each asked what they hope to champion while they are in office (new members)or what they hope their legacy will be once they leave the City Council (experienced councilmembers and Mayor). Below are their responses: Bryan Smith: core values - respect, collaboration, fun; bring experience to City Council and City Marylee Abrams: creating a sustainable communication piece (creative) from ground zero (all aspects), Heart Safe City Nora Slawik: innovation - partnerships, EMS/FD; infrastructure - franchise for street; inclusion - racial equity; grant for Kid City Tou Xiong: being like a protective “Big Brother” to the city; positive messaging and development that lasts for the next 60 years Kathy Juenemann: doing my homework; becoming a leader for the environment; public safety What Have We Accomplished FOR MAPLEWOOD? Both the Council Team and the Staff Team were asked their views on what has been accomplished for the City in 2015. Below is a combination of staff input from Melinda Coleman and responses by all participants in the pre-retreat survey. The Word Cloud depicts the answers to the Accomplishment survey question. The larger the word, the more frequent the mention of the accomplishment.   J3, Attachment 1 Packet Page Number 120 of 134 2016  City  Council/Staff  Retreat  Notes   4   Notes  prepared  by  Barbara  Strandell,  Facilitator  ✸  March  2016       2015 SIGNIFICANT ACCOMPLISHMENTS   § MCC Partnership with YMCA § East Metro Training Facility and classroom § Working toward Heart Safe City Classification § Complete overhaul of the City’s webpage, including many new features such as business list, transparency page and increased use of social media. § New City Logo/branding § Street replacement program funded with Gas Franchise fee § Gladstone Redevelopment; Phase 2 of new infrastructure, streets, sidewalks along with multi-family project of 50 units with 2 more phases (housing and commercial) § Expanded role of Community Service Personnel in Animal Control § Chief Schnell leader on racial equity and domestic violence § Conducted 2015 Elections with no challenges § Created a policy regarding City Building Replacement needs § Completed the 2015-2017 Maplewood Strategic Plan Your Accomplishments from the Pre-Retreat Survey # 1 Accomplishment: "We" have successfully separated from the Ramsey Washington Cable Commission! § Made Transition to New Team at City Hall § Redevelopment Partnership – Green Building § Kid City § Living Streets § Energize Maplewood § Webpage and Social Media Improvements § Gas Franchise Fees § Identified Strategic Objectives § Police led diversity/equity program § Parks and Recreation Master Plan § City Building Replacement needs identified § Improved community safety § PW and Park & Rec partnered with Safe Routes to School § Public improvements in the Gladstone Neighborhood § 3M: 400,000 square foot research and development lab J3, Attachment 1 Packet Page Number 121 of 134 2016  City  Council/Staff  Retreat  Notes   5   Notes  prepared  by  Barbara  Strandell,  Facilitator  ✸  March  2016   STRATEGIC OBJECTIVES/PRIORITIES An Update, presented by Melinda Coleman The City Council created Objectives/Priorities at their 2015 retreat. The City Manager presented a status update as to where the city was toward achieving or addressing the Objectives/Priorities. A. Coordinated Communication o Create a long-term vision that reflects our community identity and effectively communicates a consistent, broad-based message and brand through a variety of mediums. B. Effective Governance o Creating a culture that is built on trust, conveys clearly identified goals and expectations, and is focused on the City’s long range mission and vision. C. Financial Sustainability o Maintain positive financial position by balancing revenues and expenditures for operations, debt management, and capital investments. Provide quality City services that reflect community values and that are supported by available resources. D. Operational Effectiveness o Valuing organizational efficiencies which are based on performance measurement and accountability. E. Targeted Redevelopment o Guide residential development by leveraging resources to expand tax base but also create housing options that meets the diversity of the community. o Promote commercial development through the green building code and innovation that supports business growth. WHAT HAVE WE OVERCOME? While the Council and Staff were asked this question on the pre-retreat survey, there was also a robust discussion at the retreat on how important it was to celebrate our success in overcoming many obstacles the teams faced in 2015. Ø Divisiveness on the Council Ø Challenging Council dynamics Ø Barriers to building trust, differences in personalities Ø Transition of City Manager Ø Challenging budget and CIP decisions Ø Fire department investigation Ø Employee separation agreement and FBI investigation Ø We are beginning to overcome the "bad old days" Ø Homicides and crimes in our city Ø Potholes and street issues Ø Outdated website Ø Nay-sayers J3, Attachment 1 Packet Page Number 122 of 134 2016  City  Council/Staff  Retreat  Notes   6   Notes  prepared  by  Barbara  Strandell,  Facilitator  ✸  March  2016   DO WE HAVE ANY SACRED COWS? Survey Question: In your opinion, what are the “sacred cows” (an idea, custom, department, role or person held, especially unreasonably, to be above questioning or doubt) in Maplewood? Why? ⇒ Fire and EMS funding and staffing ⇒ Public Safety spending/funding (needs vs wants) ⇒ MCC privatization ⇒ Park funding ⇒ City staff and operations, conflicts occur because of legal issues and expertise ⇒ Sometimes staff and Councilmembers are viewed to be above questioning ⇒ That we will never be better than we are now ⇒ For me it is more about the how than the what SACRED COWS: COMMENTS AND DISCUSSION Additional Comments from the survey: z Now we have a workgroup looking at funding and staffing (Fire/EMS) z It is the idea that we are honest, transparent, respectful, and reasonable. We can all have differing ideas, but these are the key things for me. z We have the ability to be a great community. I believe we have some stale ideas and as old as I am :-) I recognize it. z Police and fire historically, however, not any more with the challenge to seek efficiencies z Staff and Council have been working hard to overcome the deficits of the MCC. z Perhaps NEW sacred cows are being developed? Additional comments noted at the retreat: ⇒ The view that it feels like the City Council - owns certain “staff” or departments they advocate for. ⇒ A reputation for “Bad Government” in the past: demoralizing; are we through it? Sub- conscious; we don’t have anything to be ashamed of; we are not victims. Sometimes the sacred cow is not talking about the very thing we wish we could forget, like the years when Maplewood elected leadership publicly dragged the City down. J3, Attachment 1 Packet Page Number 123 of 134 2016  City  Council/Staff  Retreat  Notes   7   Notes  prepared  by  Barbara  Strandell,  Facilitator  ✸  March  2016   New SWOT: Strengths from Survey 2016 Survey Question: At the 2015 Council Staff Retreat, the following SWOT Analysis of our City was created. Please review each area and indicate if you believe the elements are still relevant today, or are no longer relevant. In addition, what new element(s) would you add that better reflect our current situation in the City? Below is the list of the 2015 SWOT and the new – 2016 additional SWOT elements 2015 STRENGTHS: • Organizational leadership-Council & staff • Professional, dedicated, talented, creative • Regarded as a leader in many areas: environment, sustainability, living streets, quality in service delivery New Strengths - 2016 u Our Focus on Communication u Engaged and diverse City Council u Strategic Objectives reaffirmed u Customer Service u Leadership in the metro: communication, citizen engagement and transportation/infrastructure u Creative energy, forward thinking 2015 WEAKNESSES • Communication-Council/staff/public • Leadership-vision • Financing-spending New Weaknesses - 2016: u Community image/perception as an organization- especially in recruiting of top talent u Weak "brand" of Maplewood u Lack of consistency in customer service to our business community 2015 OPPORTUNITIES • Connections-building community cohesiveness • Communication • Collaboration/partnership, diversity • Uniqueness, redevelopment New Opportunities -2016: u Creativity in police/fire/EMS - scheduling, staffing community paramedics u Marketing/building of image u With rebranding and communications: opportunity to sell our community in a positive way u Redevelopment with emphasis on housing rehab and "green" remodels u Housing redevelopment should become a high priority 2015 THREATS • Leadership-communication • Financial sustainability • Redevelopment-business & housing • Direction/strategic planning • Naysayers J3, Attachment 1 Packet Page Number 124 of 134 2016  City  Council/Staff  Retreat  Notes   8   Notes  prepared  by  Barbara  Strandell,  Facilitator  ✸  March  2016   New Threats- 2016: u Need to address diversity issues more specifically - ideas? Goals? Funding? u The ever-changing alignment of the police department, the stability of the fire department and the financial impact of continuing with a full time staff. TEAMBUILDING Using the Strengths Finders program developed by Gallup Inc, the leadership teams prepared for and participated in an extensive team building exercise. Small groups were formed and each person shared the top five strengths they have with his/her group. They discussed how they use them in their role with the City, etc. The small groups reported back to the larger group. “Day-to-Day frustrations” exercise can be found in the appendix. COUNCIL STAFF RELATIONSHIPS What can the Staff Team do to Improve its Relationship with the City Council? 1. Spend more time together 2. Gain a better understanding of what their collective goals are 3. Keep the Council informed, listen to concerns, communicate more on sensitive or important decisions 4. Be clear about what you need from me, and give me the time and resources to deliver. 5. Have open communications with the Council 6. Listen, carry out CC policy directives 7. Provide clear information 8. Continue to funnel information through Melinda on real-time happenings (ensure constant communication) 9. Take the time to consult with the Council on big issues 10. Remember that the Council does not like surprises COUNCIL STAFF RELATIONSHIPS What can the City Council do to Improve Relationship with the Staff? 1. More communication 2. Continue to communicate expectations to staff 3. Allow us to make corrections where needed 4. Continue to ask staff for information and new ideas and trust the responses 5. Very good now 6. One area to improve is respecting the boundaries of communication - going through the City Manager. 7. Support staff and participate in city functions and outreach activities 8. Read the CC packet and FYI and communicate needs to City Manager if changes are needed or desired 9. Trust staff to get things done 10. I think it’s pretty good. Continue to be collaborative and respectful. 11. I believe we are on a roll, listen and communicate. 12. Just time and understanding that it is all for one and one for all. J3, Attachment 1 Packet Page Number 125 of 134 2016  City  Council/Staff  Retreat  Notes   9   Notes  prepared  by  Barbara  Strandell,  Facilitator  ✸  March  2016   13. Ask questions. 14. I believe the working relationship is currently in a good position. 15. Trust them to do the job and not to get involved with day-to-day operations. 16. Council wants to have better communication with the staff team. 17. CC to have meaningful input into policy decisions 18. Thank the staff more and acknowledge their expertise 19. Council could have one to ones with various staff as well to learn more about the various areas OUR BIGGEST “CHALLENGES” NEXT TWO YEARS: Survey Question: What do you see as the biggest challenges facing our leadership teams in the next two years? These challenges are in no particular order but were identified in the survey and confirmed by the Leadership teams. However, it was evident that there was a sense of urgency to begin the positive branding or messaging for the City. u Budget u Succession Planning u MCC u EMS/Fire u Communications u Creating a Positive Brand for the City WHAT CAN WE DO TO BECOME BETTER AMBASSADORS OF OUR CITY? v Message the successes of city government v Remind people and staff of all of the great things that the City of Maplewood does. v Promote and embrace racial equity as a community strength v Tell our story. We have a great SMT and engaged, future thinking Council. We have Strategic Objectives to guide us and most importantly, we all want to make Maplewood a great place to live and work. v Find the positives and get our messaging out there. v Brag about the positive developments wherever we are. u How do we become better AMBASSADORS? z Combat misinformation z Use all types of media. z Participate in outreach activities. z Have a Plan z Be Proactive: Community and Business Groups z Encourage citizen input z Be "present" at city and neighborhood events z Respond to resident questions/issues without making promises. J3, Attachment 1 Packet Page Number 126 of 134 2016  City  Council/Staff  Retreat  Notes   10   Notes  prepared  by  Barbara  Strandell,  Facilitator  ✸  March  2016   BRANDING AND MESSAGING: Branding, Values and Key Messages from other Cities lead by Melinda Coleman Melinda Coleman presented an overview of branding and communications, and examples from other cities: Branding and Values Relative to Communication ⇒ A communication program should be built around strong themes. A program built on strong and consistent themes is more efficient than one with unrelated and scattered messages. ⇒ Communications should reinforce and reflect the City's brand, goals and vision of the city government, as established by the City Council and the City's management team. Examples Presented: z City of Minnetonka: Vision, Guiding Principles z White Bear Lake: Mission Statement, Philosophy Statement z St. Louis Park: Key Brand Messages, Supportive Brand Messages – examples: o St. Louis Park – Where trails keep us connected and parks are a part of our nature. o St. Louis Park actively engages varied social, economic, religious, and ethnic heritages. o St. Louis Park is growing green. Warm up: Top of Mind Exercise for other cities: The names of 10 Minnesota cities were present to the group and they were asked to write town the first thoughts that came to mind regarding that city. This is called the Top of Mind Exercise. The cities and associated thoughts are [resented below. Top Mind Exercise - Cities 1. Blaine: Sports, Soccer, Big, Hockey, Anoka, Growing, Automatic, Junkyard, Bus 2. White Bear Lake: Jo Emerson, Low Lake, Provincial, charming, boat works, Washington Square grill, Pizza, nice downtown, no parking, parade 3. Minneapolis: City of Lakes, political, nightlife, Mill City, neighborhoods, restaurants, light rail 4. Woodbury: Shopping, sprawl, stuck up, sameness, houses, retail overdone 5. Stillwater: Prison, bridge, lovely downtown, quaint, food, boat, historic district 6. Lake Elmo: Glad it’s them, big lots, LE Inn, anti-development, dysfunctional, airport 7. Oakdale: Hy-Vee, ok, Summer fest, big Menard’s, old school, redevelopment 8. North St. Paul: Snowman, car shows, Bob Zick, surrounded, faltering core downtown, zero enrollment - hockey 9. Roseville: Parks, retail, J Jill, forever 21, not as good as Maplewood, oval 10. St. Paul: Stadium, River, Xcel, historic, gangsters, Irish, Cathedral, downtown Maplewood: Question was then asked “What would be the top of mind for Maplewood?” Top of Mind: Maplewood • Green, Cars, Costco, Mall, 3M, July 4th Celebration/Fireworks, St John’s Hospital, Jail, • Business friendly, Streets, Hmong, Senior living • Trails, MCC, Nature Center • Parks, open spaces, Bruentrup Heritage Farm • Weird shape J3, Attachment 1 Packet Page Number 127 of 134 2016  City  Council/Staff  Retreat  Notes   11   Notes  prepared  by  Barbara  Strandell,  Facilitator  ✸  March  2016   KEY BRANDING MESSAGES EXERCISE The large group was divided into three sub-groups and assigned to: A. Each group creates a “Story Board” that highlights key elements each group would like to include when telling the story about the City of Maplewood. B. Each group presents their ”story” to the whole group. Table 1: Michael, Kathy, Mychal, Steve, Karen • Parks, Trails, Open Space - green • Cradle to Grave - “where you can start and depart” • Active living/MCC • First ring suburb (diverse) with unique shape • Location (with good access) • City services (quality) • Medical corridor/Legacy Village • Family friendly • Something for Everyone (meet needs) • Live, work, play • Where Character Meets Innovation • Green, Growing, Generations Table 2: Bryan, Nick, Tou, Nora, Mike • For: Families who want a connection to Urban Center • Maplewood is: a collection of Suburban neighborhoods with the right Urban benefits • Offers: • U- proximity • U - diversity (PPL, Housing, Dvs.) • U - Transportation (road/transit) • S - parks • S - retail • S- quality services • ? Safety Table 3: Melinda, Marylee, Dewey, Paul, Alan • Great - Visit - Better Stay • Good Place to Be • Connected - parks, trails • Good stewards • Sustainable • United • Joined by Values • Connected through Community - diversity, families • Work, Play, Live • Strong Thru Connection - youth, inclusive, business, schools, trains, etc. • Strengths, measurement J3, Attachment 1 Packet Page Number 128 of 134 2016  City  Council/Staff  Retreat  Notes   12   Notes  prepared  by  Barbara  Strandell,  Facilitator  ✸  March  2016   BEST OF DAY: At the end of the retreat, each participant was asked what topic of discussion was most useful (to them) in making this retreat a success. Here are the answers: Mayor & Councilmembers: Nora Slawik - Getting to talk like this - with each other - hear ideas - teams, positive - (R & D is the heartbeat of 3M - what is our heartbeat?) Kathy Juenemann - talk about strengths (suggestion - topic about our strengths) - positive energy (Green City); we should do this more than once a year Marylee Abrams - How creative and positive this group is (repaying debts - clarity on plan - are we saving for a rainy day?) Tou Xiong - Large group discussion Bryan Smith - Making fun of Nick - getting to know others - branding stuff (now more a unified thing….) Staff Leadership Team: Melinda Coleman - pre-work, introspective - celebrating strengths - succession planning - review of accomplishments Michael Thompson - camaraderie - branding - moving forward to community Mike Funk - strengths - building relationships and building trust - 18 years, best one Mychal Fowlds - branding/messaging discussions - knowing skill sets - in years past, just keep our heads down. staff ok making mistakes Nick Carver - getting together - strengths Paul Schnell - disagree with Alan, Dewey, Steve - thinking bigger about stuff Steve Lukin - StrengthsFinder exercise Karen Haag – that we actually all get together Dewey Konewko - deeper dive StrengthsFinder Alan Kantrud - small group session End of Report Notes J3, Attachment 1 Packet Page Number 129 of 134 2016  City  Council/Staff  Retreat  Notes   13   Notes  prepared  by  Barbara  Strandell,  Facilitator  ✸  March  2016   Appendix: Blue Sheets - Day-to-Day Frustrations • Process long and extensive - can make it better • Message sometimes changes - consistency? • Enough time to get everything done - want to be proactive • Political perception drives decisions, usurps problem solving • Avoiding a topic rather than risking people’s negative reaction to how it is, must be e.g. over- reacting to a police emergency • Available financial resources to carry out their mission • Authentic input into making policy decisions • Effective communication • Council having genuine thoughtful input without having external critics every step of the way • Progressive, forward thinking SMT, however resistance to change/new ideas. Doesn’t go as fast as I’d want. • Want to be on the same page with others but not having the history • People are on the same page, but we can’t move things forward • Frivolous requests/activities (legal or otherwise) that people can engage in when it has no real bearing on anything and takes staff away from important tasks. • The inability of others to understand what is crystal clear to me • The sacred cow or unwillingness to develop a comprehensive tuition reimbursement policy • Things take longer to happen in local government • When others are afraid of change • Don’t like the “ball” being dropped • Wishing I could do more than resources allow • Accepting progress as a “win” • When people ignore the facts and go with opinion • Functionally having to wait for/on others to the detriment of my own timeline • Managing details and organization - it takes a lot of energy for me. J3, Attachment 1 Packet Page Number 130 of 134 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Virginia Gaynor, Natural Resource Coordinator James Taylor, Park Manager Steven Love, City Engineer / Deputy Public Works Director Jon Jarosch, Civil Engineer II DATE: May 2, 2016 SUBJECT: Consider Approval of Resolution Receiving Bids and Awarding Construction Contract, Fish Creek Improvements, Project 15-19 Introduction Final plans and specifications for the above referenced project have been completed and were advertised for bids. The bid opening for this project was held at 2:00 p.m., Thursday, April 21, 2016. The City Council will consider receiving the bids and awarding a construction contract for the Fish Creek Improvements, City Project 15-19. Background On October 22, 2012 the City Council approved the Fish Creek Master Plan. On August 24, 2015 the City Council authorized city staff to proceed with the Fish Creek Improvements, City Project 15-19. On January 25, 2016 the City Council approved updates to the Fish Creek Master Plan. Attached to this report is a project location map that shows the location of the proposed bituminous trail. The City of Maplewood was awarded a $318,000 grant from the Metropolitan Council in 2014 for improvements at the 70-acre Fish Creek site. The improvements to the Fish Creek site must be completed by July 31, 2018 to receive the grant money. The goal of the Fish Creek Improvements project is to design an accessible paved bituminous trail while minimizing the amount of area that will be impacted by construction activities. This is a joint project between the City of Maplewood’s Park and Recreation Department, Ramsey County, and the Public Works Department. During the design process this item was brought before the Parks and Recreation Commission, Environmental and Natural Resources Commission, Heritage Preservation Commission, Community Design Review Board, and City Council. Additionally, staff held an open house meeting to gather input from the public. Discussion The proposed project is focused primarily on an accessible paved bituminous trail while minimizing the amount of area that will be impacted by construction activities. The project also includes the construction of low-maintenance rain gardens which are needed to meet the storm water runoff quality treatment requirements for this project. K1 Packet Page Number 131 of 134 Final plans and specifications for the Fish Creek Improvements were approved and authorization was given to advertize for sealed bids on March 28, 2016. Bids were received, opened and read on April 21, 2016. Seven valid bids were received and tabulated. A summary of the bids are shown in Exhibit 1. All bids have been checked and tabulated for accuracy. The engineer’s estimate for project construction is $322,864.55. As seen in Exhibit 1 the bids ranged from $230,292.00 to $389,378.20. The low bid from Sunram Construction of $230,292.00 is approximately $92,572.55 less than the engineer’s estimate. The City has not worked with Sunram Construction, Inc. as a prime contractor in the past. However, staff has called and spoken with several of their references and based on these conversations and bid results, Sunram Construction, Inc. is the lowest responsible bidder. Budget Impact The total estimated project cost, including 15% for contingencies, is $264,835.80. The Public Works Department has supplied the in-house engineering for the design. Additionally, the Public Works Department will be providing the in-house construction management and project inspection. The estimated cost is approximately $53,000 below the awarded grant. City staff recommends establishing a project budget equal to the awarded grant at $318,000. After the project is completed city staff will review the remaining budget and prioritize additional projects to be considered as a second phase of the Fish Creek Improvements. Recommendation It is recommended that the City Council approve the attached resolutions for the Fish Creek Improvements, City Project 15-19, Approving Plans and Advertisement for Bids. Attachments 1. Resolution Approving Plans and Advertising for Bid 2. Project Location Map Bids Contractor Total Bid 1 Sunram Construction, Inc.$230,292.00 2 T.A. Schifsky and Sons, Inc.$239,300.51 3 Park Construction Company $254,612.37 4 Aslaksons Blacktopping Service $299,650.19 5 Barber Construction $326,403.10 6 FPI Paving Contractors, Inc.$330,821.20 7 Urban Companies $389,378.20 Engineering Estimate $322,864.55 BID TABULATION - EXHIBIT 1 K1 Packet Page Number 132 of 134 RESOLUTION RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that the bid of Sunram Construction, Inc. in the amount of $230,292.00 is the lowest responsible bid for the construction of the Fish Creek Improvements, City Project 15-19, and the Mayor and the City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. The Finance Director is hereby authorized to make the financial transfers necessary to implement the project. A proposed budget of $318,000 shall be established. The proposed financing plan is equal to the awarded grant of $318,000 from the Metropolitan Council in 2014 for improvements at the 70-acre Fish Creek site. Approved this 9th day of May 2016. K1, Attachment 1 Packet Page Number 133 of 134 K1, Attachment 2Packet Page Number 134 of 134