HomeMy WebLinkAbout2016 04-25 City Council Meeting Minutes April 25, 2016 1
City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, April 25, 2016
City Hall, Council Chambers
Meeting No. 08-16
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:10 p.m. by Mayor Slawik.
Mayor Slawik reported on Maplewood’s First Annual Day of Laughter event that will be
held on Saturday, May 14, 2016 at the Maplewood Community Center. The Laugh-In
will be a contest between the City Council and the Police Department and begins at 4:30
p.m. the public is invited.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda under Appointments and Presentation,
Council Presentations:
City-wide Clean Up, Update on the Parks Clean Up, Bergeron Memorial, City Employee
Recognition, Organ Donation, Start by Believing, Rush Line Open House, Gateway
Corridor and Tartan Arena.
Councilmember Abrams moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of April 11, 2016 City Council Workshop Minutes
Councilmember Abrams moved to approve the April 11, 2016 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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City Council Meeting Minutes
2. Approval of April 11, 2016 City Council Meeting Minutes
Councilmember Juenemann noted a change to item F4, change the spelling from Molly
to Mollie and add the name of the councilmember that seconded the motion.
Councilmember Abrams noted a change to item J1, change the spelling from Susan to
Suzanne.
Councilmember Abrams moved to approve the April 11, 2016 City Council Meeting
Minutes as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Council Presentations
Councilmember Abrams reported on the City W ide Clean Up event.
Councilmember Juenemann reported on the City Wide and Parks Clean Up events, City
Employee Recognition Luncheon, Bergeron Memorial Service on May 1, 2016, April
Organ Donation Month and Ramsey County’s Start by Believing Initiative.
Councilmember Xiong further reported on Organ Donations.
Mayor Slawik reported on the Rush Line Open House at Hayden Heights Library.
Councilmember Smith reported on the Gateway Corridor Commission Meeting and
Tartan Ice Arena Meeting.
2. Administrative Presentations
a. Council Calendar Update
City Manager Coleman gave the update to the council calendar.
Citizen Services Director Haag reported on the 4th of July event.
City Manager Coleman recognized City Clerk/Citizen Services Director Haag for her 20
years of service.
b. Approval of Resolution in Support of Maplewood’s Participation in the
Ramsey County Start by Believing Initiative
Police Commander Shortreed gave the staff report. Councilmember Smith read the
resolution of support.
Councilmember Juenemann moved to approve the resolution in support of Maplewood’s
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participation in the Ramsey County “Start by Believing” Initiative.
Resolution 16-04-1339
Maplewood: A Start by Believing Community
Whereas, The Centers for Disease Control and Prevention (CDC) reports 1 in 6
women and 1 in 33 men in the United States experience rape or attempted rape at some
point in their lives, and data from other sources report the rate for women is as high as 1
in 4; and
Whereas, according to a study by the University of Minnesota, the number of
Minnesotan women reporting a date-related sexual assault rises from 12 percent by the
time they graduate from high school, to 29 percent by age 23, to 33 percent by mid-life;
and
Whereas, an analysis of the Minnesota Student Survey data by the University of
Minnesota estimated 60 percent of teen first pregnancies in Minnesota are preceded by
experiences of molestation, rape, or attempted rape; and
Whereas, current estimates suggest no more than 20 percent of sexual assaults
will be reported to law enforcement, and less than 3 percent will result in the conviction
and incarceration of the perpetrator; and
Whereas, research documents that victims are far more likely to disclose their
sexual assault to a friend or family member, and when these loved ones respond with
disbelief, shame, or blame, victims suffer additional negative effects on their physical
and psychological well-being and do not report their assault to law enforcement; and
Whereas, the national public awareness campaign “Start by Believing” is
designed to improve the initial responses of friends, family members, and community
professionals, including law enforcement and prosecutors, so they can help victims to
access supportive resources and report their assaults; and
Whereas, Maplewood has worked collaboratively with other law enforcement
agencies and with community partners for many years to prevent and respond to sexual
violence in the community; and
Whereas, public health and the criminal justice system have different roles and
responsibilities, but are united in the goals to prevent and reduce sexual violence in our
community, from children to vulnerable adults;
Now Therefore, Be it Resolved by the Maplewood City Council, that the City re-
dedicate itself to addressing the continuing problem of sexual violence through its
support of the Ramsey County: Start by Believing Community Initiative and its goal for
everyone to believe victims upon report.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
c. Approval of Proclamation for National Teacher Day
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Councilmember Juenemann read the proclamation for National Teacher Day.
Councilmember Juenemann moved to approve the Proclamation for National Teacher
Day on Tuesday, May 3, 2016.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
d. Consider Approval of Proclamation Declaring May 2016 as Building Safety
Month
Interim Environmental and Economic Development Director Carver gave the staff report.
Building Inspector Brash read the proclamation declaring May 2016 as Building Safety
Month.
Councilmember Juenemann moved to approve the proclamation declaring May 2016 as
Building Safety Month.
Seconded by Councilmember Xiong Ayes – All
The motion passed.
G. CONSENT AGENDA
Councilmember Abrams moved to approve consent agenda items G1-G6.
Seconded by Councilmember Smith Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Abrams moved to approve the approval of claims.
ACCOUNTS PAYABLE:
$ 195,309.93 Checks # 97142 thru # 97178
dated 04/12/16
$ 277,452.03 Disbursements via debits to checking account
dated 04/04/16 thru 04/08/16
$ 128,156.76 Checks #97179 thru #97220
dated 04/12/16 thru 04/19/16
$ 589,513.74 Disbursements via debits to checking account
dated 04/11/16 thru 04/15/16
$ 1,190,432.46 Total Accounts Payable
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PAYROLL
$ 521,391.34 Payroll Checks and Direct Deposits dated 04/08/16
$ 1,310.03 Payroll Deduction check # 99102143 thru # 99102145 dated 04/08/16
$ 522,701.37 Total Payroll
$ 1,713,133.83 GRAND TOTAL
Seconded by Councilmember Smith Ayes – All
The motion passed.
2. Approval of a Temporary Lawful Gambling – Local Permit for the Church of
the Presentation of the Blessed Virgin Mary
Councilmember Abrams moved to approve the Lawful Gambling – Local Permit for the
Church of the Presentation of the Blessed Virgin Mary’s Spring Festival on May 15, 2016
at 1725 Kennard Street, Maplewood and acknowledge the Application for Exempt Permit
and waive any objection to the timeliness of said permit, as governed by MN Statute
§349.166.
Seconded by Councilmember Smith Ayes – All
The motion passed.
3. Approval of a Minnesota Pollution Control Agency Environmental Assistance
Grant Submittal for the “Make Your Building Better” Program
Councilmember Abrams moved to approve the grant application for the Make Your
Building Better Program from the Minnesota Pollution Control Agency Environmental
Assistance.
Seconded by Councilmember Smith Ayes – All
The motion passed.
4. Approval to Accept Grant and Authorization for City Manager to Enter into
Grant Agreement and for Staff to Seek Quotes for Restoration at Prairie Farm
Councilmember Abrams moved to approve the Conservation Partners Legacy grant for
Prairie Farm Preserve Pollinator Habitat; authorize the City Manager to enter into a grant
agreement with Minnesota Department of Natural Resources; and authorize staff to seek
bids from restoration contractors for this project.
Seconded by Councilmember Smith Ayes – All
The motion passed.
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5. Approval of Purchase for Geotechnical Testing Services for 2016
Improvement Projects
Councilmember Abrams moved to approve the purchase of geotechnical testing services
for the 2016 improvement projects and authorize the City Engineer to enter into a
contract for services with Northern Technologies, Inc.
Seconded by Councilmember Smith Ayes – All
The motion passed.
6. Approval of Resolution Authorizing the Kelly and Lemmons Law Firm to be
Added to a Master Agreement With and Between the City of Maplewood
(Prosecution) and the MN State Courts
Councilmember Abrams moved to approve the resolution authorizing execution of the
Courts Subscriber Services Agreement.
Resolution 16-04-1340
Resolution Approving Master Subscriber Agreement for
Minnesota Court Data Services for
Governmental Agencies
WHEREAS, the City of Maplewood desires to improve efficiencies through
participating in a more efficient court process with the Minnesota Judicial Branch; and
WHERAS, the City Attorney for the City of Maplewood has reviewed the Master
Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies;
and
WHEREAS, as the Minnesota Judicial Branch moves towards a more efficient
court process, the eCourtMN initiative is committed to ensuring that non-court
governmental agencies have appropriate access to court records and documents; and
WHEREAS, the City of Maplewood desires to be subscribed to Minnesota
Courts Data Services Program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood Minnesota:
That the Master Subscriber Agreement for Minnesota Governmental Agencies
and Master Subscriber Agreement Amendment is approved and the Mayor and Clerk
are authorized and directed to execute and deliver said documents.
Seconded by Councilmember Smith Ayes – All
The motion passed.
H. PUBLIC HEARINGS
None
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I. UNFINISHED BUSINESS
1. Consider Approval of Revisions to City Code Changing from Odd to Even
Year Elections – Second Reading
Citizen Services Director/City Clerk Haag gave the staff report and answered questions
of the council.
Councilmember Abrams moved to approve the second reading of the City Code of
Ordinances, Chapter 2, Article II, Sec. 2-37 changing municipal elections from odd to
even years.
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances
Ordinance 964
An Ordinance Amendment Changing the
City Election from Odd to Even Year
ARTICLE II. CITY COUNCIL
Sec. 2-36. Terms of office; biennial elections in even-numbered years.
(a) Pursuant to Minn. Stats. § 412.022, the terms of office of the mayor and each of the
four councilmembers shall be four years.
(b) The regular election of city officers shall be held on the first Tuesday after the first
Monday of November in each even even-numbered year. The first such election in
Maplewood shall be held in November, 2018.
All terms of office ending January 2018 at the time of adoption of this section shall be
extended to January 2019. All terms of office ending in January 2020 at the time of
adoption of this section be extended to January 2021.
Sec. 2-37. Primary elections.
The second Tuesday in August of each even-numbered year in which a municipal
general election is to be held for the purpose of electing officers is hereby designated as
the primary election day for the city.
State law reference Municipal primary elections, Minn. Stats. § 205.065.
Seconded by Councilmember Smith Ayes – Mayor Slawik, Council
Members Abrams, Smith and
Xiong
Nays – Councilmember Juenemann
The motion passed.
J. NEW BUSINESS
1. Quarterly Report from Alan Kantrud, Maplewood Municipal Attorney
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City Attorney Kantrud gave the staff report and answered questions of the council.
Councilmember Abrams moved to approve the quarterly report from Alan Kantrud,
Maplewood Municipal Attorney.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes.
1. Tim Richmond, Maplewood Resident
2. John Wykoff, Maplewood Resident
3. Bob Zick, North St. Paul Resident
M. ADJOURNMENT
Mayor Slawik adjourned the meeting at 8:40 p.m.