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Home My WebLink About2016 02-22 City Council Meeting Minutes February 22, 2016 1 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 22, 2016 City Hall, Council Chambers Meeting No. 04-16 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:06 p.m. by Mayor Slawik. Mayor Slawik read an article from the Lillie Newspaper entitled “Remembering Anna” in remembrance of Anna Hurd who was murdered in Hillside Park in 2013. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda under Appointments and Presentations, Council Presentations: a. Energize Maplewood b. League of Women Voter’s Meeting c. Racial Equity Project d. Communication Committee e. Maplewood Hill’s Grand Opening f. Elections Research g. Housing and Economic Development Commission h. Maplewood Nature Center – Bears i. Vice President Visit Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Abrams Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of February 8, 2016 City Council Workshop Minutes Councilmember Abrams moved to approve the February 8, 2016 City Council Workshop February 22, 2016 2 City Council Meeting Minutes Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of February 8, 2016 City Council Meeting Minutes Councilmember Abrams moved to approve the February 8, 2016 City Council Meeting Minutes as submitted. Seconded by Councilmember Xiong Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the Council calendar. 2. Council Presentations a. Energize Maplewood Councilmember Juenemann reminded everyone about the Energize Maplewood Team Challenge that is taking place until the end of May and encouraged everyone to sign up by the end of February. b. League of Women Voter’s Meeting Councilmember Juenemann reported on the League of Women Voter’s Forum she attended in Little Canada last week. c. Attention to the Racial Equity Project Councilmember Juenemann reported that the Racial Equity Project will be on the Consent Agenda on the June 13th Council meeting. d. Communication Committee Councilmember Abrams followed up to the Communication Committee presentation she gave during the last meeting. e. Maple Hill’s Grand Opening Councilmember Abrams reported on the grand opening for the Maple Hills Senior Living facility she attended. February 22, 2016 3 City Council Meeting Minutes f. Elections Research Councilmember Abrams requested that staff look into what steps would need to be taken in order to move our municipal elections from odd to even years. Staff was directed to place the item on the next agenda. g. Housing and Economic Development Commission Councilmember Abrams reported on the Housing and Economic Development business retention program that is being discussed at the HEDC meetings. h. Maplewood Nature Center – Bears Ma yor Slawik thanked the Friends of Maplewood Nature Center for hosting the adult Nature Program about Bears - Black, Brown and Polar by Stan Tekiela that was held at the Maplewood Performing Arts Theatre, Maplewood Community Center. i. Vice President Visit Mayor Slawik reported that she and Councilmember Smith went to the Union Depot in St. Paul and saw Vice President Joe Biden. Councilmember Smith provided additional information. Mayor Slawik reported that some City staff members are participating in a Racial Equity Course and she is participating as an elected official. Police Chief Schnell provided additional information about the course. 3. Approval of 2015 Heritage Preservation Commission Annual Report Heritage Preservation Commissioner Brenda Rudberg gave the report and answered questions of the council. Councilmember Juenemann moved to approve the 2015 Heritage Preservation Commission Annual Report. Seconded by Councilmember Xiong Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Abrams requested item G9 be voted on separately. Councilmember Juenemann moved to approve consent agenda items G1-G8 and G10-G13. Seconded by Councilmember Smith Ayes – All The motion passed. 1. Approval of Claims February 22, 2016 4 City Council Meeting Minutes Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 331,124.66 Checks #96719 thru #96771 dated 01/26/16 thru 02/02/16 $ 280,469.80 Disbursements via debits to checking account dated 01/25/16 thru 01/29/16 $ 103,252.99 Checks # 96772 thru # 96805 dated 02/09/16 $ 6,442,952.74 Disbursements via debits to checking account dated 02/01/16 thru 02/05/16 $ 343,508.66 Checks #96806 thru # 96857 dated 02/10/16 thru 02/16/16 $ 252,854.06 Disbursements via debits to checking account dated 02/08/16 thru 02/12/16 $ 7,754,162.91 Total Accounts Payable PAYROLL $ 707,168.61 Payroll Checks and Direct Deposits dated 01/29/16 $ 1,622.98 Payroll Deduction check # 99102023 thru # 99102026 dated 01/29/16 $ 534,129.13 Payroll Checks and Direct Deposits dated 02/12/16 $ 1,310.03 Payroll Deduction check # 99102051 thru #99102053 dated 02/12/16 $ 1,244,230.75 Total Payroll $ 8,998,393.66 GRAND TOTAL Seconded by Councilmember Smith Ayes – All The motion passed. 2. Approval of the 2016 Spring Clean Up Event Councilmember Juenemann moved to approve the 2016 Spring Clean Up Event scheduled for Saturday, April 23 from 8 a.m. to 1 p.m. at Aldrich Arena, 1850 White Bear Avenue. Seconded by Councilmember Smith Ayes – All The motion passed. February 22, 2016 5 City Council Meeting Minutes 3. Approval of Grant Proposal for Restoration at Prairie Farm Preserve Councilmember Juenemann moved to approve the Parks and Recreation Director apply for a Conservation Partners Legacy grant for Prairie Farm Pollinator Habitat. Seconded by Councilmember Smith Ayes – All The motion passed. 4. Approval to Submit Grant Proposal to the Minnesota State Arts Board for Kid City Project Councilmember Juenemann moved to approve the City Manager and staff make a grant application to the Minnesota State Arts Board in the amount of $145,247 with the 10% grant matching component. Seconded by Councilmember Smith Ayes – All The motion passed. 5. Approval of Agreement for Use of Harvest Park for the 2016 Susan G. Komen Twin Cities 3-Day Event Councilmember Juenemann moved to approve the Use Agreement of Harvest Park for the 2016 Susan G. Komen Twin Cities 3-Day Event scheduled for August 19-21. Seconded by Councilmember Smith Ayes – All The motion passed. 6. Approval of a Temporary Lawful Gambling – Local Permit for the Minnesota Waterfowl Association East Metro Chapter, 1946 English St Councilmember Juenemann moved to approve the temporary Lawful Gambling permit for Minnesota Waterfowl Association East Metro Chapter for their East Metro Chapter Banquet on April 14th, 2016 at 1946 English Street, Maplewood and acknowledge the application for the Exempt Permit and waive any objection to the timeliness of said permit, as governed by MN Statute §349.166. Seconded by Councilmember Smith Ayes – All The motion passed. 7. Approval of Joint Powers Agreement with Ramsey County for Voting Systems and Approval of Use in 2016 Councilmember Juenemann moved to approve the Joint Powers Agreement (JPA) with Ramsey County for Election Equipment Acquisition and Operation authorizing the City Manager and the City Clerk to sign and execute the agreements and naming the City Clerk the project implementation liaison with the County and authorizing the use of the new voting systems beginning in the 2016 election cycle. February 22, 2016 6 City Council Meeting Minutes Seconded by Councilmember Smith Ayes – All The motion passed. 8. Approval of Contract with Pyrotechnic Display Inc. for July 4th Event Councilmember Juenemann moved to approve the 2016 contract for the July 4th event in the amount of $15,000 and authorizes the City Clerk to sign and manage the same. Seconded by Councilmember Smith Ayes – All The motion passed. 9. Approval of Joint Powers Agreement with the City of North St. Paul Defining Maintenance Responsibilities on Borderline Streets Councilmember Juenemann moved to approve the Joint Powers Agreement with the City of North St. Paul Defining Maintenance Responsibilities on Borderline Streets. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Member Juenemann, Smith and Xiong Abstain – Councilmember Abrams The motion passed. 10. Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for March 14, 2016, Beebe Road Street Improvements, Project 13-10 Councilmember Juenemann moved to approve the resolution for the Beebe Road Street Improvements, City Project 13-10, Accepting Assessment Roll and Ordering Assessment Hearing. Resolution 16-02-1317 Accepting Assessment Roll and Ordering Assessment Hearing WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council, prepared an assessment roll for the Beebe Road Street Improvements, City Project 13-10, and the said assessment roll is on file in the office of the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 14th day of March 2016, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owner of all property affected by said assessment. February 22, 2016 7 City Council Meeting Minutes The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Seconded by Councilmember Smith Ayes – All The motion passed. 11. Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for March 14, 2016, Lakewood-Sterling Area Street Improvements, Project 15-11 Councilmember Juenemann moved to approve the resolution for the Lakewood-Sterling Street Improvements, City Project 15-11, Accepting Assessment Roll and Ordering Assessment Hearing. Resolution 16-02-1318 Accepting Assessment Roll and Ordering Assessment Hearing WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council, prepared an assessment roll for the Lakewood-Sterling Street Improvements, City Project 15- 11, and the said assessment roll is on file in the office of the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 14th day of March 2016, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owner of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Seconded by Councilmember Smith Ayes – All The motion passed. 12. Acceptance of Proposal and Approve Authorization to Contract with S&S Tree and Horticultural Specialists, Inc. as the City’s Contract Forester Councilmember Juenemann moved to approve the proposal and enter into a contract with S&S Tree and Horticultural Specialists, Inc. as the City’s Contract Forester and authorize the Mayor and City Manager to sign the contract with S&S Tree and Horticultural Specialists, Inc. upon finalization by the City Attorney (in coordination with the city Natural Resources February 22, 2016 8 City Council Meeting Minutes Coordinator) and that said contract include a clause to allow for extensions. Seconded by Councilmember Smith Ayes – All The motion passed. 13. Approval of Racial Equity Project “Needs Assessment” Workplan and Agreement Between Wilder Research and the City of Maplewood Councilmember Juenemann moved to approve the work plan and agreement between the City of Maplewood and the Research Division of Wilder Foundation. Seconded by Councilmember Smith Ayes – All The motion passed. H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of Penalties for Tobacco Compliance Failures Citizen Services Director/City Clerk Haag gave the staff report and answered questions of the council. Police Chief Schnell answered additional questions of the council. Councilmember Juenemann moved to approve staff recommendation with the exception of Arnie’s Market and Knowlan’s Supermarket stating that Arnie’s Market is out of business and Knowlan’s was under previous management and as a result of the compliance failure opted to not have a tobacco license. The remaining failures will be penalized recommended by staff. ORGANIZATION NAME AMOUNT Arnie’s Market $ 0 Big Discount Liquor $ 250 Flemings Auto Service $ 500 Knowlan’s Supermarket $ 0 Lancer at Ediburgh, Keller Golf Course $ 250 Maplewood Tobacco Outlet $ 250 Stokkes Meat Market $ 250 Seconded by Councilmember Abrams Ayes – All The motion passed. February 22, 2016 9 City Council Meeting Minutes K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. 1. Bob Zick, North St. Paul Resident 2. Tim Kinley, Maplewood Resident M. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:50 p.m.