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HomeMy WebLinkAbout2016 02-22 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 22, 2016 City Hall, Council Chambers Meeting No. 04-16 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of February 8, 2016 City Council Workshop Minutes 2. Approval of February 8, 2016 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Approval of 2015 Heritage Preservation Commission Annual Report G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of the 2016 Spring Clean Up Event 3. Approval of Grant Proposal for Restoration at Prairie Farm Preserve 4. Approval to Submit Grant Proposal to the Minnesota State Arts Board for Kid City Project 5. Approval of Agreement for Use of Harvest Park for the 2016 Susan G. Komen Twin Cities 3-Day Event 6. Approval of a Temporary Lawful Gambling – Local Permit for the Minnesota Waterfowl Association East Metro Chapter, 1946 English St 7. Approval of Joint Powers Agreement with Ramsey County for Voting Systems and Approval of Use in 2016 8. Approval of Contract with Pyrotechnic Display Inc. for July 4th Event Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. 9. Approval of Joint Powers Agreement with the City of North St. Paul Defining Maintenance Responsibilities on Borderline Streets 10. Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for March 14, 2016, Beebe Road Street Improvements, Project 13-10 11. Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for March 14, 2016, Lakewood-Sterling Area Street Improvements, Project 15-11 12. Acceptance of Proposal and Approve Authorization to Contract with S&S Tree and Horticultural Specialists, Inc. as the City’s Contract Forester 13. Approval of Racial Equity Project “Needs Assessment” Workplan and Agreement Between Wilder Research and the City of Maplewood H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of Penalties for Tobacco Compliance Failures K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADJOURNMENT E1 February 8, 2016 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:15 P.M. Monday, February 8, 2016 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:15 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember via Teleconference Tou Xiong, Councilmember Present C. APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Xiong Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Facility Security a. Intent to Close Meeting (§13D.05 subd. 3) City Manager Coleman gave the staff report. Councilmember Abrams moved to close the meeting for purpose of discussing facility security as permitted by State Statute 13D.05 subd 3. Seconded by Councilmember Juenemann Ayes – All The motion passed. Mayor Slawik closed the meeting. Mayor Slawik opened the meeting. City Attorney gave a general synopsis of what was discussed during the closed meeting. Packet Page Number 1 of 152 E1 February 8, 2016 City Council Workshop Minutes 2 2. Purchase Agreement for Londin Lane Property a. Intent to Close Meeting (§13D.05 subd. 3c) Councilmember Abrams moved to close the meeting for purpose of discussing the purchase agreement for the Londin Lane property as permitted by State Statute 13D.05 subd 3c. Seconded by Councilmember Juenemann Ayes – All The motion passed. Mayor Slawik closed the meeting. Mayor Slawik opened the meeting. Attorney Kantrud gave a general synopsis of what was discussed during the closed meeting. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:58 p.m. Packet Page Number 2 of 152 E2 February 8, 2016 1 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 8, 2016 City Hall, Council Chambers Meeting No. 03-16 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:17 p.m. by Mayor Slawik. Mayor Slawik reported on the snow storm and snow removal. City Engineer/Deputy Public Works Director Love gave additional information. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember via Teleconference Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda under Appointments and Presentations, Council Presentations: Energize Maplewood Report from the Dispatch Policy Committee at Ramsey County Blood & Organ Donation Communication Committee Legislative Breakfast New Horizon’s Tour with Senator Wiger Ribbon Cutting of Block Advisors Heritage Preservation Commission Meeting Agenda item J2 was moved to be heard after the Consent Agenda. Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Abrams Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of January 25, 2016 City Council Workshop Minutes Packet Page Number 3 of 152 E2 February 8, 2016 2 City Council Meeting Minutes Councilmember Juenemann moved to approve the January 25, 2016 City Council Workshop Minutes as submitted. Seconded by Councilmember Xiong Ayes – All The motion passed. 2. Approval of January 25, 2016 City Council Meeting Minutes Councilmember Juenemann noted a correction under section A. Call to Order, the date for the State of the City Address needs to be changed from January 21 to January 14. Councilmember Juenemann moved to approve the January 25, 2016 City Council Meeting Minutes as amended. Seconded by Councilmember Abrams Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the update to the council calendar. 2. Council Presentations a. Energize Maplewood Councilmember Juenemann reported on the Energize Maplewood Program and launch party that took place at the Maplewood Community Center on January 30, 2016. Councilmember Abrams challenged other Council Members to get the audit for the Energize Maplewood Program. b. Report from the Dispatch Policy Committee at Ramsey County Councilmember Juenemann reported on the Ramsey County Dispatch Policy Committee Meeting she attended in the past week. c. Blood & Organ Donation Councilmember Juenemann reported that there is a shortage of blood and organ donations and encouraged everyone to donate. d. Communication Committee Councilmember Abrams reported on the City’s first Communications Meeting she attended. e. Legislative Breakfast Packet Page Number 4 of 152 E2 February 8, 2016 3 City Council Meeting Minutes Mayor Slawik reported on the Legislative Breakfast meeting she attended. f. New Horizon’s Tour with Senator Wiger Mayor Slawik reported that she toured the New Horizon Academy with Senator Wiger located by 3M in Maplewood. g. Ribbon Cutting of Block Advisors Mayor Slawik reported on the ribbon cutting for Block Advisors she attended. h. Heritage Preservation Commission Meeting Councilmember Xiong report that the Heritage Preservation Commission is doing stories on Maplewood Residents and their part in Maplewood history. 3. Presentation of Energy Use Report at Maplewood Fire Station No. 1, 600 McKnight Road North Interim Environmental and Economic Development Director Carver introduced the staff report. Environmental and City Code Specialist Swanson gave the staff report. Fire Chief Lukin gave additional information. G. CONSENT AGENDA Councilmember Juenemann moved to approve consent agenda items G1-G16. Seconded by Councilmember Abrams Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 351,416.93 Checks # 96674 thru # 96718 dated 01/26/16 $ 495,028.28 Disbursements via debits to checking account dated 1/19/16 thru 1/22/16 $ 846,445.21 Total Accounts Payable $ 846,445.21 GRAND TOTAL Seconded by Councilmember Abrams Ayes – All Packet Page Number 5 of 152 E2 February 8, 2016 4 City Council Meeting Minutes The motion passed. 2. Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for March 14, 2016, Bellaire Avenue Street Improvements, Project 15-16 Councilmember Juenemann moved to approve the resolution for the Bellaire Avenue Street Improvements, City Project 15-16, Accepting Assessment Roll and Ordering Assessment Hearing. Resolution 16-02-1307 Accepting Assessment Roll and Ordering Assessment Hearing WHEREAS, the Clerk and the City Engineer have, at the direction of the council, prepared an assessment roll for the Bellaire Avenue Street Improvements, City Project 15-16, and the said assessment roll is on file in the office of the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 14th day of March 2016, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owner of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Seconded by Councilmember Abrams Ayes – All The motion passed. 3. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, East Metro Public Safety Training Center Phase I Bid Package 5C Classroom Building Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, for the East Metro Public Safety Training Center Phase 1 Bid Package 5C Improvements, City Project 09-09. Resolution 16-02-1308 Directing Modification of Existing Construction Contract Project 09-09, BID Package 5C, Change Order No. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Packet Page Number 6 of 152 E2 February 8, 2016 5 City Council Meeting Minutes made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 5C Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09-09, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $9,281.00. The revised contract amount is $327,981.00. Seconded by Councilmember Abrams Ayes – All The motion passed. 4. Approval of Resolution Accepting State Aid Advancement Councilmember Juenemann moved to approve the Municipal State Aid Street Funds Advance Resolution. Resolution 16-02-1309 Municipal State Aid Street Funds Advance Resolution City of Maplewood, Minnesota WHEREAS, the City of Maplewood is planning to implement Municipal State Aid Street Project(s) in 2016 which will require State Aid funds in excess of those available in its State Aid Construction Account, and WHEREAS, said municipality is prepared to proceed with the construction of said project(s) through the use of an advance from the Municipal State Aid Street Fund to supplement the available funds in their State Aid Construction Account, and WHEREAS, the advance is based on the following determination of estimated expenditures: Account Balance as of February 1, 2016 -$1,063,306.00 Less estimated disbursements: Bond Principle: $570,000.00 Total Estimated Disbursements $570,000.00 Advance Amount (amount in excess of acct balance) -$1,633,306.00 WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Packet Page Number 7 of 152 E2 February 8, 2016 6 City Council Meeting Minutes Chapter 8820.1500, Subp. 10b, and WHEREAS, the Municipality acknowledges advance funds are released on a first-come-first-serve basis and this resolution does not guarantee the availability of funds. NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Project(s) of the City of Maplewood in an amount up to $570,000.00. I hereby authorize repayments from subsequent accruals to the Municipal State Aid Street Construction Account of said Municipality from future year allocations until fully repaid. I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to and adopted by the City of Maplewood, County of Ramsey, State of Minnesota, at a duly authorized City Council Meeting held in the City of Maplewood, Minnesota on the 8th day of February, 2016, as disclosed by the records of said City on file and of record in the office. Seconded by Councilmember Abrams Ayes – All The motion passed. 5. Approval of Transfers from Tax Increment Funds for 2015 Councilmember Juenemann moved to approve the 2015 budget adjustments and 2015 transfers totaling $469,640 from the Tax Increment Funds to the Debt Service Funds. Seconded by Councilmember Abrams Ayes – All The motion passed. 6. Approval of 2015 Carryovers and Transfers Councilmember Juenemann moved to approve the carry over requests and authorize the Finance Director to reduce the 2016 budget as needed for any carry over amount that is not used for its specified purpose during the year; and authorize the Finance Director to make the entries necessary to account for the transfers and direct the Finance Director to make the budget adjustments necessary to complete the transactions. Seconded by Councilmember Abrams Ayes – All The motion passed. 7. Approval of 2015 Transfer to Close Public Improvement Project Fund Councilmember Juenemann moved to approve the transfer of $50,134.70 (or current deficit) from fund 512 (10-14) to fund 583 (07-20), transfer of $106,424.77 (or current deficit) from fund 512 (10-14) to fund 502 (08-11), transfer of $38,659.24 (or current deficit) from fund 512 (10-14) to fund 513 (10-20); remaining surplus balance from fund 512 (10-14) to fund 604 (EUF); appropriate budget changes; and move any remaining Packet Page Number 8 of 152 E2 February 8, 2016 7 City Council Meeting Minutes balance sheet accounts to the new funds if necessary. Seconded by Councilmember Abrams Ayes – All The motion passed. 8. Approval to Transfer Funds Regarding Tax Abatement Note Councilmember Juenemann moved to approve the Finance Director to make the entries necessary to account for the transfer of $98,700 from the Legacy Village Tax Abatement District Fund (431) to the G.O. Refunding Tax Abatement Bond, Series 2014B Fund (370). Seconded by Councilmember Abrams Ayes – All The motion passed. 9. Approval of Resolution for 2016 Pay Rates for Non-Union, Non-Contract Employees Councilmember Juenemann moved to approve the Resolution for 2016 Pay Rates for Non-Union, Non-Contract Employees. Resolution 16-02-1310 Resolution Approving Cost of Living Adjustments (COLA) for Non-Union, Non-Contract City Employees for 2016 WHEREAS, The City’s past practice is to offer consistent and equitable COLA adjustments across the organization by providing non-union, non-contract positions the same escalations as it does with the City’s collective bargaining groups; and, WHEREAS, For 2016, all union employees will receive the following three (3) separate COLA adjustments: 1% on January 9, 1% on June 11, and 1% on September 3; and, THEREFORE, BE IT RESOLVED that the Police Chief, Finance Director, and Fire and Emergency Management Coordinator receive three (3), one (1) percent Cost of Living Increases to their salary in 2016, which shall be effective on January 9 (retroactive), June 11, and September 3; and, BE IT FURTHER RESOLVED, this resolution shall supersede any previous resolution setting pay rates for these pay classifications. Seconded by Councilmember Abrams Ayes – All The motion passed. 10. Approval of Resolution for 2016 Pay Rates for Temporary/Seasonal and Casual Part-Time Employees Councilmember Juenemann moved to approve the Resolution for 2016 Pay Rates for Packet Page Number 9 of 152 E2 February 8, 2016 8 City Council Meeting Minutes Temporary/Seasonal and Casual Part-Time Employees effective January 9, 2016. Resolution 16-01-1311 WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time employees effective January 9, 2016 upon Council approval. Accountant $10.00-30.00 per hour Accounting Technician $9.00-22.00 per hour Administrative Assistant $9.00-23.00 per hour Background Investigator $25.00-40.00 per hour Building Inspector $14.00-35.00 per hour Building Attendant** $9.00-15.00 per hour Customer Service Assistant** $9.00-15.00 per hour CSO $14.50-19.50 per hour Election Judge $9.00-12.00 per hour Election Judge - Assistant Chair $9.00-15.00 per hour Election Precinct Chair $9.00-16.00 per hour Engineering Aide $9.00-16.00 per hour Engineering Technician $10.00-16.00 per hour Fire Maintenance/Engineer *** $15.15 per hour Firefighter-in-Training (new hire) *** $10.83 per hour Firefighter/EMT *** $12.99 per hour Firefighter/Paramedic *** $14.07 per hour Firefighter/EMT Captain *** $15.15 per hour Firefighter/Paramedic Captain *** $16.24 per hour Battalion Chief *** $17.32 per hour Gardener $12.00-22.00 per hour Intern $9.00-20.00 per hour IT Technician $15.00-20.00 per hour Laborer $9.00-14.00 per hour Manager-on-Duty Differential** $1.00 per hour Office Specialist $9.00-18.00 per hour Receptionist $9.00-16.00 per hour Recreation Instructor/Leader $9.00-32.00 per hour Recreation Official $9.00-30.00 per hour Recreation Worker $9.00-18.00 per hour Vehicle Technician $9.00-15.00 per hour Video Coordinator* $11.00-19.00 per hour Video Technician* $10.00-18.00 per hour * Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less. ** Community Center positions shall receive a $2 per hour differential for working the following holidays: New Years Eve, New Year’s Day, Memorial Day, July 4th, and the Packet Page Number 10 of 152 E2 February 8, 2016 9 City Council Meeting Minutes day after Thanksgiving. *** Fire Department positions shall receive a $2 per hour differential for working the following holidays: New Year’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day and Christmas Day. Positions will also receive an additional 1% COLA adjustment on June 11 and an additional 1% COLA adjustment on September 3. BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for these pay classifications; and, BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. Seconded by Councilmember Abrams Ayes – All The motion passed. 11. Approval of JPA for Dispatching the Fire Department’s Closest Unit Councilmember Juenemann moved to approve the JPA for dispatching the fire department’s closest unit. Seconded by Councilmember Abrams Ayes – All The motion passed. 12. Approval of Resolution Accepting a Donation of Chocolate from Costco Councilmember Juenemann moved to approve the Resolution to accept the donation of chocolate valued at approximately $200.00 donated from Costco. Resolution 16-02-1312 WHEREAS, Maplewood is AUTHOIRIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor’s terms if so-prescribed, and; WHEREAS, Costco wishes to grant the city of Maplewood the following: Cases of chocolate valued at approximately $200.00, and; WHEREAS, Costco has instructed that the City will be required to use the aforementioned for: use by the fire department, and; WHEREAS, the city of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a four-fifths majority of its governing body’s membership pursuant to Minnesota Statute §465.03; Seconded by Councilmember Abrams Ayes – All The motion passed. Packet Page Number 11 of 152 E2 February 8, 2016 10 City Council Meeting Minutes 13. Approval of a Temporary Lawful Gambling - Local Permit for the Ramsey County Pheasants Forever at Gulden’s Restaurant, 2999 Maplewood Drive Councilmember Juenemann moved to approve the Lawful Gambling Local permit for the Ramsey County Pheasants Forever’s fundraising banquet on March 12, 2016 at Gulden’s Restaurant, 2999 Maplewood Dr, in Maplewood and acknowledge the Application for Exempt Permit and waive any objection to the timeliness of said permit, as governed by MN Statute §349.166. Seconded by Councilmember Abrams Ayes – All The motion passed. 14. Approval of a Temporary Lawful Gambling - Local Permit for the Knights of Columbus Council #4374, 1725 Kennard Street Councilmember Juenemann moved to approve the Lawful Gambling Local permit for the Knights of Columbus Council #4374 fundraising event on March 12, 2016 at the Presentation of the Blessed Virgin Mary church, located at 1725 Kennard Street and acknowledge the Application for Exempt Permit and waive any objection to the timeliness of said permit, as governed by MN Statute §349.166. Seconded by Councilmember Abrams Ayes – All The motion passed. 15. Approval of Revised Consulting Contract with Carey Communication Councilmember Juenemann moved to approve the Consulting Contract for Marketing and Advertising with Carey Communications through December 2017 and authorizes the City Manager and Director of Citizen Services to sign the same. Seconded by Councilmember Abrams Ayes – All The motion passed. 16. Approval of Purchase Agreement for Londin Lane Property Councilmember Juenemann moved to approve and authorize the signing of the Rubicon purchase agreement in the amount of $1,165,000,000 with some contingencies and allow Rubicon to initiate the process to obtain the approvals to clear the contingencies prior to closing. Seconded by Councilmember Abrams Ayes – All The motion passed. H. PUBLIC HEARINGS 1. Public Hearing on the Proposed Franchise Ordinance Granting CenturyLink a Packet Page Number 12 of 152 E2 February 8, 2016 11 City Council Meeting Minutes Franchise for Providing Cable Services in Maplewood – Second Reading a. Consider Approval of Second Reading of Franchise Ordinance b. Consider Approval of Summary of Franchise Ordinance for Publication City Attorney Kantrud gave the staff report. Patrick Haggerty with Century Link addressed the council to give additional information and answer questions of the council. Mayor Slawik opened the public hearing. No one spoke. Mayor Slawik closed the public hearing. Councilmember Abrams moved to approve the final version of the Franchise Ordinance providing the authority for CenturyLink to provide competitive Cable Communication Services in the City of Maplewood. Ordinance 963 AN ORDINANCE GRANTING A FRANCHISE TO QWEST BROADBAND SERVICES, INC D/B/A CENTURYLINK TO CONSTRUCT, OPERATE, AND MAINTAIN A CABLE SYSTEM; SETTING FORTH CONDITIONS ACCOMPANYING THE GRANT OF THE FRANCHISE; PROVIDING FOR REGULATION AND USE OF THE SYSTEM AND THE PUBLIC RIGHTS-OF-WAY IN CONJUNCTION WITH THE CITY'S RIGHT-OF-WAY ORDINANCE, IF ANY, AND PRESCRIBING PENALTIES FOR THE VIOLATION OF THE PROVISIONS HEREIN; STATEMENT OF INTENT AND PURPOSE The City intends, by the adoption of this Franchise, to bring about the development of a competitive Cable System, and the continued operation of it. Such development can contribute significantly to the communication needs and desires of the residents and citizens of the City and the public generally. Further, the City may achieve better utilization and improvement of public services and enhanced economic development with the development and operation of a Cable System. Adoption of this Franchise is, in the judgment of the Council, in the best interests of the City and its residents. FINDINGS In the review of the application by Grantee and negotiations related thereto, and as a result of a public hearing, the City Council makes the following findings: The Grantee's technical ability, financial condition, legal qualifications, and character were considered and approved in a full public proceeding after due notice and a reasonable opportunity to be heard; Grantee's plans for constructing, and operating the System were considered and found adequate and feasible in a full public proceeding after due notice and a reasonable opportunity to be heard; The Franchise granted to Grantee by the City complies with the existing applicable Packet Page Number 13 of 152 E2 February 8, 2016 12 City Council Meeting Minutes Minnesota Statutes, federal laws and regulations; and The Franchise granted to Grantee is nonexclusive. SECTION 1. SHORT TITLE AND DEFINITIONS 1. Short Title. This Franchise Ordinance shall be known and cited as the CenturyLink Cable Franchise Ordinance. 2. Definitions. For the purposes of this Franchise, the following terms, phrases, words, and their derivations shall have the meaning given herein. When not inconsistent with the context, words in the singular number include the plural number. The word "shall" is always mandatory and not merely directory. The word "may" is directory and discretionary and not mandatory. a. "Basic Cable Service" means any service tier which includes the lawful retransmission of local television broadcast signals and any public, educational, and governmental access programming required by the Franchise to be carried on the basic tier. Basic Cable Service as defined herein shall not be inconsistent with 47 U.S.C. §§543(b)(7). b. "City" means City of Maplewood, a municipal corporation, in the State of Minnesota, acting by and through its City Council, or its lawfully appointed designee. c. "City Council" means the governing body of the City. d. "Cable Service" or “Service” means Cable Service as defined by Minn. Stat. § 238.01 et seq. and 47 U.S.C § 521 et seq., as may be amended from time to time. e. "Cable System" or "System" means, unless the context clearly indicates otherwise, the Company’s network or facility, , consisting of antennas, copper or fiber optic cables, transmitters and receivers, amplifiers, towers, cablecasting facilities, power supplies, pedestals, and any other equipment or facilities intended for the purpose of providing Cable Service to Subscribers in the City. System as defined herein shall not be inconsistent with the definitions set forth in Minn. Stat. § 238.02, subd. 3 and 47 U.S.C § 522(7). f. "Class IV Cable Channel" means a signaling path provided by a Cable System to transmit signals of any type from a Subscriber terminal to another point in the System. g. "Drop" means the cable that connects the ground block on the Subscriber's residence or institution to the nearest feeder cable of the System. h. "FCC" means the Federal Communications Commission and any legally appointed, designated or elected agent or successor. i. "Franchise" or "Cable Franchise" means this ordinance and the regulatory and contractual relationship established hereby. j. "Grantee" is Qwest Broadband Services, Inc d/b/a CenturyLink, its lawful Packet Page Number 14 of 152 E2 February 8, 2016 13 City Council Meeting Minutes successors, transferees or assignees. k. "Gross Revenues" means all revenue received directly or indirectly by the Grantee, its affiliates, subsidiaries, parent, or person in which Grantee has financial interest of five percent (5%) or more, from operation of its System within City to provide Cable Services including, but not limited to, all Cable Service fees, Franchise Fees, late fees, Installation and reconnection fees, upgrade and downgrade fees, set top box fees, Lockout Device fees. The term Gross Revenues shall not include advertising revenues, FCC regulatory fees, bad debt, or any taxes on services furnished by Grantee imposed by any municipality, state, or other governmental unit or refundable subscriber deposits. l. "Installation" means the connection of the System from feeder cable to the point of connection with the Subscriber Set Top Box or other terminal equipment. m. “Living Unit” means a distinct address as tracked in the QC network inventory used by Grantee to identify existing or potential Subscribers. This includes, but is not limited to, single family homes, multi-dwelling units (e.g., apartment buildings and condominiums) and business locations. n. "Lockout Device" means an optional mechanical or electrical accessory to a Subscriber's terminal which inhibits the viewing of a certain program, certain channel, or certain channels provided by way of the Cable System. o. “Mosaic Channel” means a channel which displays miniaturized media screens and related information for a particular cluster of channels with common themes. The Mosaic Channel serves as a navigation tool for Subscribers, which displays the group of Access Channels on a single channel screen and also provides for easy navigation to a chosen Access Channel in the group. p. "Pay Television" means the delivery over the System of pay-per-channel or pay- per- program video signals to Subscribers for a fee or charge, in addition to the charge for other Basic Cable Services or other Cable Services. q. "Person" is any person, firm, partnership, association, corporation, company, or other legal entity. r. “QC” means Qwest Corporation d/b/a CenturyLink , an commonly-owned affiliate of Grantee. s. “Qualified Living Unit” means a Living Unit which meets the minimum technical qualifications defined by Grantee for the provision of Cable Service. t. "Right-of-Way" or "Rights-of-Way" means the area on, below, or above any real property in City in which the City has an interest, and any public street, road, highway, freeway, lane, path, public way, alley, court, sidewalk, boulevard, drive, bridge, tunnel waterway, easement or right-of-way, parkway, park, skyway, or any other place, area, or real property owned by or under the control of City, or dedicated for use by City, use by the general public or use compatible with Cable System operations, including other dedicated Rights-of-Way for travel purposes and utility easements. Packet Page Number 15 of 152 E2 February 8, 2016 14 City Council Meeting Minutes u. “Right-of-Way Ordinance” means any ordinance of City codifying requirements regarding regulation, management and use of Rights-of-Way in City, including registration and permitting requirements. v. “Set Top Box” means an electronic device (sometimes referred to as a converter) which may serve as an interface between the System and a Subscriber’s television monitor, and which may convert signals to a frequency acceptable to such monitor , and may by an appropriate selector, permit a Subscriber to view all signals of a particular service. w. "Subscriber" means any Person who lawfully receives service via the System. In the case of multiple office buildings or multiple dwelling units, the "Subscriber" means the lessee, tenant or occupant. SECTION 2. GRANT OF AUTHORITY AND GENERAL PROVISIONS 1. Grant of Franchise. This Franchise is granted pursuant to the terms and conditions contained herein. Grantee shall comply with all provisions of its Proposal. Failure of Grantee to provide a System as described in its Proposal, or meet obligations and comply with all provisions therein, may be deemed a violation of this Franchise. 2. Grant of Nonexclusive Authority. a. The Grantee shall have the right and privilege, subject to the permitting and other lawful requirements of City ordinance, rule or procedure, to construct, erect, install, operate, upgrade, repair, replace, reconstruct, rebuild, maintain and retain in, upon, along, across, above, over and under the Rights-of -Way in City a Cable System and shall have the right and privilege to provide Cable Service. The System constructed and maintained by Grantee or its agents shall not interfere with other uses of the Rights-of-Way. Grantee shall make use of existing poles and other above and below facilities available to Grantee to the extent it is technically and economically feasible to do so. b. Notwithstanding the above grant to use Rights-of-Way, no Right-of-Way shall be used by Grantee if City determines that such use is inconsistent with the terms, conditions, or provisions by which such Right-of-Way was created or dedicated, or with the present use of the Right-of-Way. c. It shall be unlawful for any Person to construct, install, operate or maintain a Cable System or to offer Cable Service in the City, unless such Person shall have first obtained and shall currently hold a valid franchise. Any affiliate of the Grantee involved in the offering of Cable Service in the City, or directly involved in the ownership, management or operation of the Cable System in the City, shall also comply with all obligations of this Franchise. However, the City and Grantee acknowledge that QC will be primarily responsible for the construction and installation of facilities in the Rights-of-Way which will be utilized by Grantee to provide Cable Services. So long as QC does not provide Cable Service to Subscribers in the City, QC will not be subject to the terms and conditions contained in this Franchise. QC’s installation and maintenance of facilities in the Rights-of-Way is governed by applicable local, state and federal law. To the extent Grantee Packet Page Number 16 of 152 E2 February 8, 2016 15 City Council Meeting Minutes constructs and installs facilities in the Rights-of-Way, such installation will be subject to the terms and conditions contained in this Franchise. Grantee is responsible for all provisions in this Franchise related to: 1) its offering of Cable Services in the City; and 2) the operation of the Cable System regardless of what entity owns or constructs the facilities used to provide the Cable Service. The City and Grantee agree that to the extent QC violates any applicable federal, state, or local laws, rules, and regulations, the City shall first seek compliance directly from QC. In the event the City cannot resolve these violations or disputes with QC, then the City may look to Grantee to ensure such compliance. Failure by Grantee to ensure QC’s or any other affiliate’s compliance with applicable local, state and federal laws, rules, and regulations, shall be deemed a material breach of this Franchise by Grantee. d. This Franchise and the right it grants to use and occupy the Public Rights-of-Way shall not be exclusive and this Franchise does not, explicitly or implicitly, preclude the issuance of other franchises or similar authorization to operate Cable Systems within the City. Provided, however, that Grantor shall not authorize or permit another Person to construct, operate or maintain a Cable System on material terms and conditions which are, taken as a whole, more favorable or less burdensome than those applied to Grantee. In the event another Person operates a Cable System authorized by Grantor on terms and conditions that are, taken as a whole, more favorable or less burdensome than the terms and conditions applicable to Grantee under this Franchise, the Grantor shall adjust any such terms and conditions in any other provider's authorization or this Franchise so that the terms and conditions under which such other Person operates, taken as a whole, are not more favorable or less burdensome than those that are applied to Grantee. 3. Lease or Assignment Prohibited. No Person may lease Grantee's System for the purpose of providing Service until and unless such Person shall have first obtained and shall currently hold a valid Franchise or other lawful authorization containing substantially similar burdens and obligations to this Franchise, including, without limitation, a requirement on such Person to pay franchise fees on such Person's use of the System to provide Cable Services, to the extent those would be such a requirement under this Franchise if Grantee itself were to use the System to provide such Cable Service. Any assignment of rights under this Franchise shall be subject to and in accordance with the requirements of Section. 4. Franchise Term. The term of the Franchise granted by the City pursuant to this ordinance shall be for a period of five (5) years, provided, however, that no less than six (6) months prior to the expiration of the initial five (5) year term, to the extent the City determines, in the City’s sole discretion, that the Company has complied with this Franchise and with applicable law, the City shall have the right to extend the franchise term for an additional period so as to be co-terminus with any franchise then-held by the incumbent cable operator. 5. Compliance with Applicable Laws, Resolutions and Ordinances. a. The terms of this Franchise shall define the contractual rights and obligations of Grantee with respect to the provision of Cable Service and operation of the System Packet Page Number 17 of 152 E2 February 8, 2016 16 City Council Meeting Minutes in City. However, the Grantee shall at all times during the term of this Franchise be subject to all lawful exercise of the police power, local generally applicable ordinance authority, and eminent domain rights of City. Except as provided below, any modification or amendment to this Franchise, or the rights or obligations contained herein, must be within the lawful exercise of City's police power, in which case the provision(s) modified or amended herein shall be specifically referenced in an ordinance of the City authorizing such amendment or modification. This Franchise may also be modified or amended with the written consent of Grantee as provided in Section herein. b. Grantee shall comply with the terms of any City ordinance or regulation of general applicability which addresses usage of the Rights-of-Way within City which may have the effect of superseding, modifying or amending the terms of this franchise related to the construction standard with the exception of Section 4.2 herein, except that Grantee shall not, through application of such City ordinance or regulation of Rights-of-Way, be subject to additional burdens with respect to usage of Rights-of-Way which exceed burdens on similarly situated Rights-of-Way users. c. In the event of any conflict between Section 4.2 of this Franchise and any lawfully applicable City ordinance or regulation which addresses usage of the Rights-of-Way, the conflicting terms in Section 4.2 of this Franchise shall be not be superseded by such City ordinance or regulation, except that Grantee shall not, through application of such City ordinance or regulation of Rights-of-Way, be subject to additional burdens with respect to usage of Rights-of-Way which exceed burdens on similarly situated Rights-of-Way users. d. In the event any lawfully applicable City ordinance or regulation which addresses usage of the Rights-of-Way adds to, modifies, amends, or otherwise differently addresses issues addressed in Section 4.2 of this Franchise, Grantee shall not be required to comply with such ordinance or regulation of general applicability, regardless of which requirement was first adopted except that Grantee shall not, through application of such City ordinance or regulation of Rights-of-Way, be subject to additional burdens with respect to usage of Rights-of-Way which exceed burdens on similarly situated Rights-of- Way users. e. In the event Grantee cannot determine how to comply with any Right-of-Way requirement of City, whether pursuant to this Franchise or other requirement, Grantee shall immediately provide written notice of such question, including Grantee's proposed interpretation, to the City. The City or Commission shall provide a written response within fourteen (14) days of receipt indicating how the requirements cited by Grantee apply. Grantee may proceed in accordance with its proposed interpretation in the event a written response is not received within seventeen (17) days of mailing or delivering such written question. 6. Rules of Grantee. The Grantee shall have the authority to promulgate such rules, regulations, terms and conditions governing the conduct of its business as shall be reasonably necessary to enable said Grantee to exercise its rights and perform its obligations under this Franchise and to assure uninterrupted service to each and all of its Subscribers; provided that such rules, regulations, terms and conditions shall not be in conflict with provisions hereto, the rules of the FCC, the laws of the State of Minnesota, City, or any other body having lawful jurisdiction. Packet Page Number 18 of 152 E2 February 8, 2016 17 City Council Meeting Minutes 7. Territorial Area Involved. This Franchise is granted for the corporate boundaries of City, as it exists from time to time. In the event of annexation by City, or as development occurs, any new territory shall become part of the territory for which this Franchise is granted. Access to cable service shall not be denied to any group of potential residential cable Subscribers because of the income of the residents of the area in which such group resides. 8. Line Extension. Grantee shall have a line extension obligation at such time that Grantee provides Cable Service to more than fifty percent (50%) of all subscribers receiving facilities- based Cable Service from both the Grantee and any other provider(s) of cable service within the City. At that time, the City, in its reasonable discretion and after meeting with Grantee, shall determine the timeframe to complete deployment to the remaining households in the City, including a density requirement that is the same or similar to the requirement of the incumbent franchised cable operator. 9. Written Notice. All notices, reports, or demands required to be given in writing under this Franchise shall be deemed to be given when delivered personally to any officer of Grantee or City's Administrator of this Franchise or forty-eight (48) hours after it is deposited in the United States mail in a sealed envelope, with registered or certified mail postage prepaid thereon, addressed to the party to whom notice is being given, as follows: If to City: City of Maplewood Attention: City Manager 1830 County Road B East Maplewood, MN 55109-2702 If to Grantee: Qwest Broadband Services, Inc. d/b/a CenturyLink 1801 California St.,10th Flr. Denver, CO 80202 Attn: Public Policy With copies to: Qwest Broadband Services Inc., d/b/a CenturyLink, 200 S. 5th Street, 21st Flr. Minneapolis, MN 55402, Attn: Public Policy Such addresses may be changed by either party upon notice to the other party given as provided in this Section. SECTION 3. CONSTRUCTION STANDARDS 1. Registration, Permits and Construction Codes. a. Grantee shall strictly adhere to all state and local laws and building and zoning codes currently or hereafter applicable to location, construction, installation, operation or maintenance of the System in City and give due consideration at all times to the aesthetics of the property. b. Failure to obtain permits or comply with permit requirements shall be grounds for revocation of this Franchise, or any lesser sanctions provided herein or in any other applicable law. Packet Page Number 19 of 152 E2 February 8, 2016 18 City Council Meeting Minutes 2. Repair of Rights-of-Way and Property. Any and all Rights-of-Way, or public or private property, which are disturbed or damaged during the construction, repair, replacement, relocation, operation, maintenance, expansion, extension or reconstruction of the System shall be promptly and fully restored by Grantee, at its expense, to the same condition as that prevailing prior to Grantee's work to the extent consistent with applicable statutes and rules. If Grantee shall fail to promptly perform the restoration required herein, after written request of City and reasonable opportunity to satisfy that request, City shall have the right to put the Rights-of-Way, public, or private property back into good condition. In the event City determines that Grantee is responsible for such disturbance or damage, Grantee shall be obligated to fully reimburse City for such restoration. 3. Conditions on Right-of-Way Use. a. Nothing in this Franchise shall be construed to prevent City from constructing, maintaining, repairing or relocating sewers; grading, paving, maintaining, repairing, relocating and/or altering any Right-of-Way; constructing, laying down, repairing, maintaining or relocating any water mains; or constructing, maintaining, relocating, or repairing any sidewalk or other public work. b. All System transmission and distribution structures, lines and equipment erected by the Grantee within City shall be located so as not to obstruct or interfere with the use of Rights-of-Way except for normal and reasonable obstruction and interference which might occur during construction and to cause minimum interference with the rights of property owners who abut any of said Rights-of-Way and not to interfere with existing public utility installations. c. If at any time during the period of this Franchise City shall elect to alter or change the grade or location of any Right-of-Way, the Grantee shall, at its own expense, upon reasonable notice by City, remove and relocate its poles, wires, cables, conduits, manholes and other fixtures of the System, and in each instance comply with the reasonable and lawful standards and specifications of City. d. The Grantee shall not place poles, conduits, or other fixtures of System above or below ground where the same will interfere with any gas, electric, telephone, water or other utility fixtures and all such poles, conduits, or other fixtures placed in any Right-of-Way shall be so placed as to comply with all reasonable and lawful requirements of City. e. The Grantee shall, upon request of any Person holding a moving permit issued by City, temporarily move its wires or fixtures to permit the moving of buildings with the expense of such temporary removal to be paid by the Person requesting the same, and the Grantee shall be given not less than ten (10) days advance written notice to arrange for such temporary changes. f. The Grantee shall have the authority to trim any trees upon and overhanging the g. Rights-of-Way of City so as to prevent the branches of such trees from coming in contact with the wires and cables or other facilities of the Grantee. h. Grantee shall use its best efforts to give reasonable prior notice to any adjacent Packet Page Number 20 of 152 E2 February 8, 2016 19 City Council Meeting Minutes private property owners who will be negatively affected or impacted by Grantee's work in the Rights-of-Way. 4. Undergrounding of Cable. Grantee must place newly constructed System facilities underground in areas of City where all other utility lines are placed underground and may place System facilities on poles using aerial construction techniques where existing System facilities or other utility facilities are on poles or otherwise of aerial construction. Amplifier boxes and pedestal mounted terminal boxes may be placed above ground if existing technology reasonably requires, but shall be of such size and design and shall be so located as not to be unsightly or unsafe, all pursuant to any required plans submitted with Grantee's permit application(s) and approved by City. 5. Installation of Facilities. No poles, conduits, amplifier boxes, pedestal mounted terminal boxes, similar structures, or other wire-holding structures shall be erected or installed by the Grantee without required permit of City. 6. Safety Requirements. a. The Grantee shall at all times employ ordinary and reasonable care and shall install and maintain in use nothing less than commonly accepted methods and devices for preventing failures and accidents which are likely to cause damage or injuries. b. The Grantee shall install and maintain its System and other equipment in accordance with City's codes and the requirements of the National Electric Safety Code and all other applicable FCC, state and local regulations, and in such manner that they will not interfere with City communications technology related to health, safety and welfare of the residents. c. All System structures, and lines, equipment and connections in, over, under and upon the Rights-of-Way of City, wherever situated or located, shall at all times be kept and maintained in good condition, order, and repair so that the same shall not menace or endanger the life or property of City or any Person. SECTION 4. DESIGN PROVISIONS 1. System Design and Capacity. a. The Cable System shall have a bandwidth capable of providing the equivalent of a typical 750 MHz Cable System. Recognizing that the City has limited authority under federal law to designate the technical method by which Grantee provides Cable Service, as of the Effective Date of this Franchise, Grantee provides its Cable Service utilizing two (2) different methods. First, using a PON platform, the Grantee provides Cable Service to some Qualified Living Units by connecting fiber directly to the household ("FTTP"). Second, the Grantee provides Cable Service to some Qualified Living Units by deploying fiber into the neighborhoods and using the existing copper infrastructure to increase broadband speeds ("FTTN"). In both the FTTP and FTTN footprint, a household capable of receiving a minimum of 25 Mbps downstream will generally be capable of receiving Cable Service after Grantee performs certain network grooming and conditioning. Packet Page Number 21 of 152 E2 February 8, 2016 20 City Council Meeting Minutes b. Grantee agrees to maintain the Cable System in a manner consistent with, or in excess of the specifications herein throughout the term of the Franchise with sufficient capability and technical quality to enable the implementation and performance of all the requirements of this Franchise, including the exhibits hereto, and in a manner which meets or exceeds applicable FCC technical quality standards at 47 C.F.R. § 76 Subpart K, regardless of the particular format in which a signal is transmitted. c. System Maintenance. In all its construction and service provision activities, Grantee shall meet or exceed the construction, technical performance, extension and service requirements set forth in this Franchise. d. Emergency Alert Capability. At all times during the term of this Franchise, Grantee shall provide and maintain an Emergency Alert System (EAS) consistent with applicable federal law and regulations including 47 C.F.R., Part 11, and any Minnesota State Emergency Alert System requirements. The City may identify authorized emergency officials for activating the EAS consistent with the Minnesota State Emergency Statewide Plan (“EAS Plan”). The City may also develop a local plan containing methods of EAS message distribution, subject to Applicable Laws and the EAS Plan. Nothing in this section is intended to expand Grantee’s obligations beyond that which is required by the EAS Plan and Applicable Law. e. Standby Power. Grantee shall provide standby power generating capacity at the Cable System control center and at all nodes (“Node” means the transition point between optical light transmission and RF transmission of signals being delivered to and received from the Subscriber’s premises). Grantee shall maintain standby power system supplies, rated at least at two (2) hours’ duration, throughout the trunk and distribution networks. In addition, Grantee shall have in place throughout the Franchise term a plan, and all resources necessary for implementation of the plan, for dealing with outages of more than two (2) hours. f. Grantee shall comply with the applicable technical standards promulgated by the FCC relating to Cable Systems pursuant to Title 47, Section 76, Subpart K of the Code of Federal Regulations, as may be amended or modified from time to time. g. Grantee shall install and maintain its Cable System in accordance with the applicable requirements of the National Electrical Safety Code, and in such manner that the Cable System shall not interfere with any installations of the City or any public utility or institutional utility, or any franchisee, licensee or permittee of the City. h. Grantee shall provide and put in use such equipment and appliances as in a manner so as to prevent injury to the wires, pipes, structures, and property belonging to the City or to any Person within the City. 2. Cable Service Availability. Initial Build Out. No later than the second anniversary of the Effective Date of this Franchise, Grantee shall: 1) be capable of serving a minimum of fifteen percent (15%) of the City’s households with Cable Service; provided, however, Grantee will make its best efforts to complete such deployment within a shorter period of time, and; 2) make available and offer Cable Service to all Qualified Living Units, as indentified in the Packet Page Number 22 of 152 E2 February 8, 2016 21 City Council Meeting Minutes reports and maps required herein showing the total number of Qualified Living Units as of the Effective Date and quarterly thereafter. Grantee shall not deactivate any activated Remote Terminals once activated, nor withdraw the availability of Cable Service to any Qualified Living Unit (except due to non- payment or other customer compliance matter), without the prior approval of the City. In addition, Grantee commits that a significant portion of its investment will be targeted to areas below the median income in the City. Quarterly Meetings. In order to permit the City to monitor and enforce this Franchise, the Grantee shall, upon demand, promptly make available to the City maps and other documentation showing exactly where within the City the Grantee is currently providing, or able to provide, Cable Service. Grantee shall meet with the City, not less than once quarterly, to demonstrate Grantee’s compliance with the provisions of this section concerning the deployment of Cable Services in the City. In order to permit the City to monitor and enforce the provisions of this section and other provisions of this Franchise, the Grantee shall, commencing on or about April 15, 2016, and continuing throughout the term of this Franchise, meet quarterly with the City and make available reports and maps showing the City the following information: (a) The total number of Living Units throughout the City; (b) The total number of Qualified Living Units as of the Effective Date and each subsequent calendar quarter; (c) Information demonstrating Grantee commitment that a significant portion of Grantee’s initial investment and Grantee’s deployment of Cable Services in the City has been targeted to households below the City’s median household income; and (d) A list of the public buildings and educational institutions that are Qualified Living Units in the City In addition, at each quarterly meeting the Grantee will provide to the City a written summary (on a trade secret basis if Grantee so desires) of the foregoing information. Additional Build-Out Based on Market Success. If, at any quarterly meeting, including any quarterly meeting prior to the second anniversary of the Effective Date of this Franchise as referenced in Section 13 herein, Grantee is actually providing Cable Service to twenty seven and one-half percent (27.5%) of the Qualified Living Units (households capable of receiving Cable Service), then Grantee agrees the minimum build-out commitment shall increase to include an additional fifteen (15%) of the total households in the City within two (2) years from the quarterly meeting; provided, however, the Grantee shall make its best efforts to complete such deployment within a shorter period of time. For example, if, at a quarterly meeting with the City, Grantee shows that it is capable of serving sixty percent (60%) of the households in the City with Cable Service and is actually serving thirty percent (30%) of those households with Cable Service, then Grantee will agree to serve an additional fifteen percent (15%) of the total households in the City no later than two (2) years after that quarterly meeting (a total of seventy-five percent (75%) of the total households). This additional build-out based on market success shall continue until every household in the City is served. Packet Page Number 23 of 152 E2 February 8, 2016 22 City Council Meeting Minutes 3. Interruption of Service. The Grantee shall interrupt Service only for good cause and for the shortest time possible. Such interruption shall occur during periods of minimum use of the System. If Service is interrupted for a total period of more than forty eight (48) hours in any thirty (30) day period, Subscribers shall, upon request, be credited pro rata for such interruption. 4. FCC Reports. The results of any tests required to be filed by Grantee with the FCC, as it relates to Cable Service pursuant to this Franchise, shall upon request of City also be filed with the City or its designee within ten (10) days of the conduct of such tests. 5. Nonvoice Return Capability. Grantee is required to use cable and associated electronics having the technical capacity for nonvoice return communications. 6. Lockout Device. Upon the request of a Subscriber, Grantee shall make available a Lockout Device at no additional charge to Subscribers. 7. System Design. a. The System shall have the capability to carry community (PEG) programming originated from other Minneapolis/St. Paul metropolitan area franchising authorities. b. Grantee shall provide a discrete, non-public, video interconnect network, from an agreed upon demarcation point at the City’s Master Control Center to Grantee's headend. The video interconnect network shall not exceed 50 Mbps of allocated bandwidth, allowing the City and PEG operators that have agreed with Grantee to share (send and receive) live and recorded programming for playback on their respective systems. c. Where available the Grantee shall provide the video interconnect network and the network equipment necessary for the high-priority transport of live multicast HD/SD video streams as well as lower-priority file-sharing. Grantee shall provide 50 Mbps bandwidth for each participating PEG entity to send its original programming, receive at least two additional multicast HD/SD streams from any other participating PEG entity, and allow the transfer of files. Each participating PEG entity is responsible for encoding its own SD/HD content in suitable bit rates to be transported by the video interconnect network without exceeding the 50 Mbps of allocated bandwidth. 8. System Performance. a. Grantee shall interrupt Service only for good cause and for the shortest time possible. Such interruption shall occur during periods of minimum use of the System. If Service is interrupted for a total period of more than forty eight (48) hours in any thirty (30) day period, Subscribers shall, upon request, be credited pro rata for such interruption. b. Special Testing. The City shall have the right to inspect all construction or installation work performed pursuant to the provisions of the Franchise. In addition, the City may require special testing of a location or locations within the System if there is a particular matter of controversy or unresolved complaints regarding such Packet Page Number 24 of 152 E2 February 8, 2016 23 City Council Meeting Minutes construction or installation work or pertaining to such location(s). Demand for such special tests may be made on the basis of complaints received or other evidence indicating an unresolved controversy or noncompliance. Such tests shall be limited to the particular matter in controversy or unresolved complaints. The City shall endeavor to so arrange its request for such special testing so as to minimize hardship or inconvenience to Grantee or to the Subscribers caused by such testing. c. Before ordering such tests, Grantee shall be afforded thirty (30) days following receipt of written notice to investigate and, if necessary, correct problems or complaints upon which tests were ordered. The City shall meet with Grantee prior to requiring special tests to discuss the need for such and, if possible, visually inspect those locations which are the focus of concern. If, after such meetings and inspections, City wishes to commence special tests and the thirty (30) days have elapsed without correction of the matter in controversy or unresolved complaints, the tests shall be conducted at Grantee's expense by a qualified engineer selected by City and Grantee, and Grantee shall cooperate in such testing. d. FCC Reports. The results of any tests related to the City required to be filed by Grantee with the FCC shall upon request of City also be filed with the City or its designee within ten (10) days of the conduct of such tests. e. Nonvoice Return Capability. Grantee is required to use cable and associated electronics having the technical capacity for nonvoice return communications. SECTION 5. ACCESS CHANNEL(S) PROVISIONS 1. Public, Educational and Government Access. a. Within 120 days of Effective Date, the Grantee shall make available one (1) channel on the Basic Service Tier to be used for Government access programming. On a future date to be mutually agreed upon by the Grantee and the City, , the Grantee shall make available up to four (4) additional channels to be used for PEG access programming on the Basic Service Tier. This obligation on Grantee shall terminate 365 days after the Effective Date. These channels will be located at Channels 8056-8060 (“Access Channels”). If the City delivers programming to Grantee in HD, then Grantee shall make the Access Channel(s) carrying such programming available to Subscribers in both HD and SD. Thus, if City delivers all PEG access programming in HD, the Grantee will provide the equivalent of ten (10) Access Channels for such programming (5 HD; 5 SD). The City has the sole discretion to designate the use of each Access Channel for public, educational, or governmental purposes. b. Grantee shall provide a technically reliable path for upstream and downstream transmission of the Access Channels, which will in no way degrade the technical quality of the Access Channels, from an agreed upon demarcation point at the City’s Master Control Center and from any other PEG access programming locations designated by the City, to Grantee’s headend, on which all Access Channels shall be transported for distribution on Grantee’s subscriber network. The Access Channels shall be delivered without degradation to Subscribers. Grantee may meet the obligations of this subsection by providing, free of charge and at no cost to the City, a Packet Page Number 25 of 152 E2 February 8, 2016 24 City Council Meeting Minutes direct fiber connection and necessary equipment to transmit PEG programming from the City’s designated programming locations and the permanent location of the City’s Master Control Center to the Grantee’s headend (“PEG Origination Connection”). As necessary, the Grantee shall undertake construction of direct connections and necessary equipment to each of the programming origination sites as identified by the City within a reasonable period of time taking into consideration weather and related technical issues. c. The City will give Grantee written notice detailing the point of origination and the capability sought by the City. The Access Channels may be renumbered and moved by the Grantee upon thirty (30) days’ notice to Subscribers and the City; provided, that in such event the City is programming the channel(s) Grantee shall pay all reasonable costs or expenses arising out of the renumbering and moving of any of the above-listed channels including, but not limited to, equipment necessary to effect the change at the programmer's production or receiving facility (school frequency routing equipment, etc.) This paragraph shall not apply to Regional Channel 6. d. At such time the City is programming four (4) or more of the Access Channels such channels may be made available through a multi-channel display (i.e. a picture in picture feed) on a single TV screen called a “mosaic” where a Subscriber can access via an interactive video menu any of the PEG access channels (the “Maplewood Mosaic”). The Maplewood Mosaic will be located at a Channel mutually agreed to by the Grantee and City in the area of the channel lineup where similar PEG mosaics are located. The Maplewood Mosaic will contain only Access Channels authorized by the City. e. Video on Demand. Grantee shall provide Video on Demand service (“VOD”) for PEG access programming. The VOD service to be provided herein shall be limited to up to twenty (20) hours per month. The City will be solely responsible for determining programming priority and will be responsible for providing Grantee with good quality masters in a format determined through mutual agreement. A presentation form (stating program information, the City’s acceptance of responsibility for content, “kill” dates if applicable, and other matters) and content delivery method will be determined through mutual agreement of the parties. 2. Charges for Use. Channel time and playback of prerecorded programming on the PEG access and community program channel(s) must be provided without charge to City and the public. 3. Access Rules. City, or its designee, shall implement rules for use of any access channel(s). 4. Access Support. a. Grantee will collect from Subscribers and remit to the City a monthly PEG Fee of $4.25 per subscriber, per month. The PEG Fee will be remitted to the City on a quarterly basis. The PEG Fee will be paid to the City at the same time as the Franchise Fee. Starting with the 2016 calendar year, the City may elect to increase, or decrease this fee based on the incumbent cable franchisee’s PEG support obligation, or the Consumer Price Index. Any such election must be made in writing to the Franchisee ninety (90) days prior to becoming effective. In no event shall the Packet Page Number 26 of 152 E2 February 8, 2016 25 City Council Meeting Minutes monthly per Subscriber fee be in an amount different from the incumbent cable provider. The PEG Fee may be used for operational or capital support of PEG programming. In the event the incumbent’s per Subscriber, per month collection and payment to the City is modified for any reason, including, for example, due to renewal of the incumbent’s franchise on different terms or the incumbent’s re- calculation of the amount due under its then-existing franchise, the parties agree to work cooperatively, in good faith, to modify the Grantee’s PEG support payment obligation accordingly. As deemed necessary or appropriate, the parties may agree to amend this Franchise for such purpose. b. Grantee shall provide the City two (2) 30-second ad avails during periods in which ample unsold/unused air time on such channels exists for City public service announcements (PSAs), free of charge, during the term of the Franchise, on a run of schedule basis. The ad avails shall be produced by the City to announce, identify, or promote community television. Grantee shall also print and mail a post card promoting community programming, to households in the City subscribing to Grantee’s Cable Service at no cost to the City, no less frequently than twice per year, or at such time as a Access Channel is moved or relocated, upon the written request of the City. The post card shall be designed by the City and shall conform to the Grantee's standards and policies for size and weight. Any post card denigrating the Grantee, its service or its programming is not permitted. 5. Regional Channel 6. Grantee shall designate standard VHF Channel 6 for uniform regional channel usage to the extent required by state law. 6. State and Federal Law Compliance. Satisfaction of the requirements of this Section satisfies any and all of Grantee's state and federal law requirements of Grantee with respect to PEG access. SECTION 6. INSTITUTIONAL NETWORK (I-NET) PROVISIONS AND RELATED COMMITMENTS 1. Grantee acknowledges that the City has acquired I-Net capacity, facilities, interconnection, services and resources from existing franchised cable service providers to design, construct and operate an Institutional Network and to facilitate PEG Institutions’ uses of the I-Net. Grantee shall provide additional connectivity for PEG access programming purposes as provided in Section 5.1(b) and (c) above. The parties acknowledge that the public interest would not be served by duplicating existing I-Net facilities or services provided under other cable services franchises. 2. Subscriber Network Drops to Designated Buildings. a. Grantee shall provide, free of charge, Installation of one (1) subscriber network Drop, one (1) cable outlet, one (1) set top box or other device, if necessary, monthly Basic Cable Service to each public and private school, public library branch, police and fire station, community center and public building that requests a drop in writing, and to such other public institutions as the City may reasonably request from time to time provided such location is a Qualified Living Unit and not currently receiving service from another provider. b. The above referenced institutions may add outlets at its own expense, as long as Packet Page Number 27 of 152 E2 February 8, 2016 26 City Council Meeting Minutes such Installation meets Grantee's standards. SECTION 7. OPERATION AND ADMINISTRATION PROVISIONS 1. Administration of Franchise. The City Manager or other designee shall have continuing regulatory jurisdiction and supervision over the System and the Grantee's operation under the Franchise. The City, or its designee, may issue such reasonable rules and regulations concerning the construction, operation and maintenance of the System as are consistent with the provisions of the Franchise and law. The City may not unilaterally alter the material provisions of this Franchise. 2. Delegated Authority. The City may appoint a citizen advisory body or a Joint Powers Commission, or may delegate to any other body or Person authority to administer the Franchise and to monitor the performance of the Grantee pursuant to the Franchise. Grantee shall cooperate with any such delegatee of City. 3. Franchise Fee. a. During the term of the Franchise, Grantee shall pay quarterly to City, or properly appointed delegatee, a Franchise Fee in an amount equal to five percent (5%) of its quarterly Gross Revenues, or such other amounts as are subsequently permitted by federal statute. b. Any payments due under this provision shall be payable quarterly. The payment shall be made within thirty (30) days of the end of each of Grantee's fiscal quarters together with a report showing the basis for the computation. c. All amounts paid shall be subject to audit and recomputation by City and acceptance of any payment shall not be construed as an accord that the amount paid is in fact the correct amount. 4. Access to Records. The City shall have the right to inspect, upon reasonable notice and during normal business hours, or require Grantee to provide within a reasonable time copies of any records maintained by Grantee which relate to System operations including specifically Grantee's accounting and financial records. 5. Reports and Maps. a. Grantee shall file with the City, at the time of payment of the Franchise Fee, a report of all Gross Revenues in form and substance as required by City. b. Grantee shall prepare and furnish to City, at the times and in the form prescribed, such other reasonable reports with respect to Grantee's operations pursuant to this Franchise as City may require. City shall make its best effort to protect proprietary or trade secret information all consistent with state and federal law. c. If required by the Right-of-Way Ordinance, Grantee or its affiliate, as applicable, shall make available to the City Manager the maps, plats, and permanent records of the location and character of all facilities constructed, including underground facilities, and Grantee or its affiliate, as applicable, shall make available to the City updates of such maps, plats and permanent records annually if changes have been Packet Page Number 28 of 152 E2 February 8, 2016 27 City Council Meeting Minutes made in the System. 6. Periodic Evaluation. a. The City may require evaluation sessions one time during the term of this Franchise, upon fifteen (30) days written notice to Grantee. b. Topics which may be discussed at any evaluation session may include, but are not limited to, application of new technologies, System performance, programming offered, access channels, facilities and support, municipal uses of cable, subscriber rates, customer complaints, amendments to this Franchise, judicial rulings, FCC rulings, line extension policies and any other topics City deems relevant. c. As a result of a periodic review or evaluation session, upon notification from City, Grantee shall meet with City and undertake good faith efforts to reach agreement on changes and modifications to the terms and conditions of the Franchise which are legally, economically and technically feasible. SECTION 8. GENERAL FINANCIAL AND INSURANCE PROVISIONS 1. Performance Bond. a. Within 30 days after the effective date and at all times thereafter, until the Grantee has liquidated all of its obligations with City, the Grantee shall furnish a bond to the City in the amount of $100,000.00 in a form and with such sureties as reasonably acceptable to City. This bond will be conditioned upon the faithful performance by the Grantee of its Franchise obligations and upon the further condition that in the event the Grantee shall fail to comply with any law, ordinance or regulation governing the Franchise, there shall be recoverable jointly and severally from the principal and surety of the bond any damages or loss suffered by City as a result, including the full amount of any compensation, indemnification or cost of removal or abandonment of any property of the Grantee, plus a reasonable allowance for attorneys' fees and costs, up to the full amount of the bond, and further guaranteeing payment by the Grantee of claims, liens and taxes due City which arise by reason of the construction, operation, or maintenance of the System. The rights reserved by City with respect to the bond are in addition to all other rights City may have under the Franchise or any other law. City may, from year to year, in its sole discretion, reduce the amount of the bond. b. The time for Grantee to correct any violation or liability, shall be extended by City if the necessary action to correct such violation or liability is, in the sole determination of City, of such a nature or character as to require more than thirty (30) days within which to perform, provided Grantee provides written notice that it requires more than thirty (30) days to correct such violations or liability, commences the corrective action within the thirty (30) days period and thereafter uses reasonable diligence to correct the violation or liability. c. In the event this Franchise is revoked by reason of default of Grantee, City shall be entitled to collect from the performance bond that amount which is attributable to any damages sustained by City as a result of said default or revocation. Packet Page Number 29 of 152 E2 February 8, 2016 28 City Council Meeting Minutes d. Grantee shall be entitled to the return of the performance bond, or portion thereof, as remains sixty (60) days after the expiration of the term of the Franchise or revocation for default thereof, provided City has not notified Grantee of any actual or potential damages incurred as a result of Grantee's operations pursuant to the Franchise or as a result of said default. e. The rights reserved to City with respect to the performance bond are in addition to all other rights of City whether reserved by this Franchise or authorized by law, and no action, proceeding or exercise of a right with respect to the performance bond shall affect any other right City may have. 2. Letter of Credit. a. At the time of acceptance of this Franchise, Grantee shall deliver to City an irrevocable and unconditional Letter of Credit, in form and substance acceptable to City, from a National or State bank approved by Commission, in the amount of $25,000.00. b. The Letter of Credit shall provide that funds will be paid to City, as appropriate, upon written demand of City, and in an amount solely determined by City in payment for penalties charged pursuant to this Section, in payment for any monies owed by Grantee to City or any person pursuant to its obligations under this Franchise, or in payment for any damage incurred by City or any person as a result of any acts or omissions by Grantee pursuant to this Franchise. c. In addition to recovery of any monies owed by Grantee to City or any person or damages to City or any person as a result of any acts or omissions by Grantee pursuant to the Franchise, City, in its sole discretion after notification to Grantee and a minimum allowance of thirty (30) days to cure, may charge to and collect from the Letter of Credit the following penalties: i. For failure to provide data, documents, reports or information or to cooperate with City during an application process or system review or as otherwise provided herein, the penalty shall be $250.00 per day for each day, or part thereof, such failure occurs or continues. ii. Fifteen (15) days following notice from City of a failure of Grantee to comply with construction, operation or maintenance standards, the penalty shall be $500.00 per day for each day, or part thereof, such failure occurs or continues. iii. For failure to provide the services Grantee has proposed, including, but not limited to, the implementation and the utilization of the access channels and the maintenance and/or replacement of the equipment and other facilities, the penalty shall be $500.00 per day for each day, or part thereof, such failure occurs or continues. iv. For failure to comply with any of the provisions of this Franchise, or other applicable City ordinance for which a penalty is not otherwise specifically provided pursuant to this paragraph c, the penalty shall be $250.00 per day for each day, or part thereof, such failure occurs or continues up to a maximum of 30 days. Packet Page Number 30 of 152 E2 February 8, 2016 29 City Council Meeting Minutes d. Each violation of any provision of this Franchise shall be considered a separate violation for which a separate penalty can be imposed; provided, however, that no more than one penalty amount shall be imposed for each separate violation. e. Whenever City or Commission finds that Grantee has violated one or more terms, conditions or provisions of this Franchise, or for any other violation contemplated in Subparagraph c. above, a written notice shall be given to Grantee informing it of such violation. At any time after thirty (30) days (or such longer reasonable time which, in the determination of City or Commission, is necessary to cure the alleged violation) following local receipt of notice, provided Grantee remains in violation of one or more terms, conditions or provisions of this Franchise, in the sole opinion of City, City may draw from the Letter of Credit all penalties and other monies due City or Commission from the date of the local receipt of notice. f. Whenever the Letter of Credit is drawn upon, Grantee may, within seven (7) days of such draw, notify City, in writing that there is a dispute as to whether a violation or failure has in fact occurred. Such written notice by Grantee to City shall specify with particularity the matters disputed by Grantee. All penalties shall continue to accrue and City may continue to draw from the Letter of Credit during any appeal pursuant to this subparagraph f. i. City shall hear Grantee's dispute within sixty (60) days and render a final decision within sixty (60) days thereafter. ii. Upon the determination of City that no violation has taken place, City shall refund to Grantee, without interest, all monies drawn from the Letter of Credit by reason of the alleged violation. g. If said Letter of Credit or any subsequent Letter of Credit delivered pursuant thereto expires prior to thirty (30) months after the expiration of the term of this Franchise, it shall be renewed or replaced during the term of this Franchise to provide that it will not expire earlier than thirty (30) months after the expiration of this Franchise. The renewed or replaced Letter of Credit shall be of the same form and with a bank authorized herein and for the full amount stated in Paragraph A of this Section. h. If City draws upon the Letter of Credit or any subsequent Letter of Credit delivered pursuant hereto, in whole or in part, Grantee shall replace or replenish to its full amount the same within ten (10) days and shall deliver to City a like replacement Letter of Credit or certification of replenishment for the full amount stated in Section 8 herein as a substitution of the previous Letter of Credit. This shall be a continuing obligation for any draws upon the Letter of Credit. i. If any Letter of Credit is not so replaced or replenished, City may draw on said Letter of Credit for the whole amount thereof and use the proceeds as City determines in its sole discretion. The failure to replace or replenish any Letter of Credit may also, at the option of the City, be deemed a default by Grantee under this Franchise. The drawing on the Letter of Credit by City, and use of the money so obtained for payment or performance of the obligations, duties and responsibilities of Grantee which are in default, shall not be a waiver or release of such default. Packet Page Number 31 of 152 E2 February 8, 2016 30 City Council Meeting Minutes j. The collection by City, of any damages, monies or penalties from the Letter of Credit shall not affect any other right or remedy available to either, nor shall any act, or failure to act, by City , pursuant to the Letter of Credit, be deemed a waiver of any right of City , pursuant to this Franchise or otherwise. 3. Indemnification of City. a. City, its officers, boards, committees, commissions, elected officials, employees and agents shall not be liable for any loss or damage to any real or personal property of any Person, or for any injury to or death of any Person, to the extent caused by Grantee's construction, operation, maintenance, repair or removal of the System or by any other action of Grantee with respect to this Franchise. b. Grantee shall contemporaneously with this Franchise execute an Indemnity Agreement in the form attached hereto which shall indemnify, defend and hold the City harmless for any claim for injury, damage, loss, liability, cost or expense, including court and appeal costs and reasonable attorneys’ fees or reasonable expenses arising out of the actions of the City in granting this Franchise. This obligation includes any claims by another franchised cable operator against the City that the terms and conditions of this Franchise are less burdensome than another franchise granted by the city or that this Franchise does not satisfy the requirements of applicable state law(s). Grantee shall additionally indemnify, defend, and hold harmless City, its officers, boards, committees, commissions, elected officials, employees and agents, from and against all liability, damages, and penalties which they may legally be required to pay as a result of the City’s exercise, administration, or enforcement of the Franchise. On or before the Effective Date, Grantee shall execute a separate indemnity agreement in a form acceptable to the City, which shall indemnify, defend and hold the City harmless for any claim for injury, damage, loss, liability, cost or expense, including court and appeal costs and reasonable attorneys’ fees or reasonable expenses arising out of the actions of the City in granting this Franchise. This obligation includes any claims by the incumbent cable operator against the City that the terms and conditions of this Franchise are less burdensome than the incumbent’s franchise, or that this Franchise does not satisfy the requirements of applicable state law(s). c. Nothing in this Franchise relieves a Person, from liability arising out of the failure to exercise reasonable care to avoid injuring the Grantee's facilities while performing work connected with grading, regarding, or changing the line of a Right-of-Way or public place or with the construction or reconstruction of a sewer or water system. d. The Grantee shall not be required to indemnify the City for negligence or misconduct on the part of the City or its officers, boards, committees, commissions, elected or appointed officials, employees, volunteers or agents, including any loss or claims. 4. Insurance. a. As a part of the indemnification provided in Section, but without limiting the Packet Page Number 32 of 152 E2 February 8, 2016 31 City Council Meeting Minutes foregoing, Grantee shall file with City at the time of its acceptance of this Franchise, and at all times thereafter maintain in full force and effect at its sole expense, a comprehensive general liability insurance policy, including broadcaster's/cablecaster's liability and contractual liability coverage, in protection of the Grantee, and the City, its officers, elected officials, boards, commissions, agents and employees for any and all damages and penalties which may arise as a result of this Franchise. The policy or policies shall name the City as an additional insured, and in their capacity as such, City officers, elected officials, boards, commissions, agents and employees. b. The policies of insurance shall be in the sum of not less than $1,000,000.00 for personal injury or death of any one Person, and $2,000,000.00 for personal injury or death of two or more Persons in any one occurrence, $500,000.00 for property damage to any one person and $2,000,000.00 for property damage resulting from any one act or occurrence. c. The policy or policies of insurance shall be maintained by Grantee in full force and effect during the entire term of the Franchise. Each policy of insurance shall contain a statement on its face that the insurer will not cancel the policy or fail to renew the policy, whether for nonpayment of premium, or otherwise, and whether at the request of Grantee or for other reasons, except after sixty (60) days advance written notice have been provided to City. SECTION 9. SALE, ABANDONMENT, TRANSFER AND REVOCATION OF FRANCHISE 1. City's Right to Revoke. a. In addition to all other rights which City has pursuant to law or equity, City reserves the right to commence proceedings to revoke, terminate or cancel this Franchise, and all rights and privileges pertaining thereto, if it is determined by City that: i. Grantee has violated material provisions(s) of this Franchise; or ii. Grantee has attempted to evade any of the provisions of the Franchise; or iii. Grantee has practiced fraud or deceit upon City. City may revoke this Franchise without the hearing required by herein if Grantee is adjudged a bankrupt. 2. Procedures for Revocation. a. City shall provide Grantee with written notice of a cause for revocation and the intent to revoke and shall allow Grantee thirty (30) days subsequent to receipt of the notice in which to correct the violation or to provide adequate assurance of performance in compliance with the Franchise. In the notice required herein, City shall provide Grantee with the basis of the revocation. Packet Page Number 33 of 152 E2 February 8, 2016 32 City Council Meeting Minutes b. Grantee shall be provided the right to a public hearing affording due process before the City Council prior to the effective date of revocation, which public hearing shall follow the thirty (30) day notice provided in subparagraph (a) above. City shall provide Grantee with written notice of its decision together with written findings of fact supplementing said decision. c. Only after the public hearing and upon written notice of the determination by City to revoke the Franchise may Grantee appeal said decision with an appropriate state or federal court or agency. d. During the appeal period, the Franchise shall remain in full force and effect unless the term thereof sooner expires or unless continuation of the Franchise would endanger the health, safety and welfare of any person or the public. 3. Abandonment of Service. Grantee may not abandon the System or any portion thereof, used exclusively for the provision of cable service, without having first given three (3) months written notice to City. Grantee may not abandon the System or any portion thereof, used exclusively for the provision of cable service, without compensating City for damages resulting from the abandonment, including all costs incident to removal of the System. 4. Removal After Abandonment, Termination or Forfeiture. a. In the event of termination or forfeiture of the Franchise or abandonment of the System, City shall have the right to require Grantee to remove all or any portion of the System used exclusively for the provision of cable service from all Rights-of-Way and public property within City. b. If Grantee has failed to commence removal of System, or such part thereof as was designated by City, within thirty (30) days after written notice of City's demand for removal is given, or if Grantee has failed to complete such removal within twelve (12) months after written notice of City's demand for removal is given, City shall have the right to apply funds secured by the Letter of Credit and Performance Bond toward removal and/or declare all right, title, and interest to the System to be in City with all rights of ownership including, but not limited to, the right to operate the System or transfer the System to another for operation by it. 5. Sale or Transfer of Franchise. a. No sale or transfer of the Franchise, or sale, transfer, or fundamental corporate change of or in Grantee, including, but not limited to, a fundamental corporate change in Grantee's parent corporation or any entity having a controlling interest in Grantee, the sale of a controlling interest in the Grantee's assets, a merger including the merger of a subsidiary and parent entity, consolidation, or the creation of a subsidiary or affiliate entity, shall take place until a written request has been filed with City requesting approval of the sale, transfer, or corporate change and such approval has been granted or deemed granted, provided, however, that said approval shall not be required where Grantee grants a security interest in its Franchise and/or assets to secure an indebtedness. Upon notice to City, Grantee may undertake legal changes necessary to consolidate the corporate or partnership structures with its affiliates provided there is no change in the controlling interests which could Packet Page Number 34 of 152 E2 February 8, 2016 33 City Council Meeting Minutes materially alter the financial responsibilities for the Grantee. b. Any sale, transfer, exchange or assignment of stock in Grantee, or Grantee's parent corporation or any other entity having a controlling interest in Grantee, so as to create a new controlling interest therein, shall be subject to the requirements of this Section. The term controlling interest as used herein is not limited to majority stock ownership, but includes actual working control in whatever manner exercised. c. The Grantee shall file, in addition to all documents, forms and information required to be filed by applicable law, the following: i. All contracts, agreements or other documents that constitute the proposed transaction and all exhibits, attachments, or other documents referred to therein which are necessary in order to understand the terms thereof. ii. A list detailing all documents filed with any state or federal agency related to the transaction including, but not limited to, the MPUC, the FCC, the FTC, the FEC, the SEC or MnDOT. Upon request, Grantee shall provide City with a complete copy of any such document; and iii. Any other documents or information related to the transaction as may be specifically requested by the City. d. City shall have such time as is permitted by federal law in which to review a transfer request. e. The Grantee shall reimburse City for all the reasonable legal, administrative, and consulting costs and fees associated with the City's review of any request to transfer. Nothing herein shall prevent Grantee from negotiating partial or complete payment of such costs and fees by the transferee. Grantee may not itemize any such reimbursement on Subscriber bills, but may recover such expenses in its subscriber rates. f. In no event shall a sale, transfer, corporate change, or assignment of ownership or control pursuant to subparagraph (a) or (b) of this Section be approved without the transferee becoming a signatory to this Franchise and assuming all rights and obligations thereunder, and assuming all other rights and obligations of the transferor to the City including, but not limited to, any adequate guarantees or other security instruments provided by the transferor. g. In the event of any proposed sale, transfer, corporate change, or assignment pursuant to subparagraph (a) or (b) of this Section, City shall have the right to purchase the System for the value of the consideration proposed in such transaction. City's right to purchase shall arise upon City's receipt of notice of the material terms of an offer or proposal for sale, transfer, corporate change, or assignment, which Grantee has accepted. Notice of such offer or proposal must be conveyed to City in writing and separate from any general announcement of the transaction. h. City shall be deemed to have waived its right to purchase the System pursuant to this Section only in the following circumstances: Packet Page Number 35 of 152 E2 February 8, 2016 34 City Council Meeting Minutes i. If City does not indicate to Grantee in writing, within sixty (60) days of receipt of written notice of a proposed sale, transfer, corporate change, or assignment as contemplated in Section 9 hereinabove, its intention to exercise its right of purchase; or ii. It approves the assignment or sale of the Franchise as provided within this Section. iii. No Franchise may be transferred if City determines Grantee is in noncompliance of the Franchise unless an acceptable compliance program has been approved by City. The approval of any transfer of ownership pursuant to this Section shall not be deemed to waive any rights of City to subsequently enforce noncompliance issues relating to this Franchise even if such issues predated the approval, whether known or unknown to City. SECTION 10. PROTECTION OF INDIVIDUAL RIGHTS 1. Discriminatory Practices Prohibited. Grantee shall not deny service, deny access, or otherwise discriminate against Subscribers or general citizens on the basis of race, color, religion, national origin, sex, age, status as to public assistance, affectional preference, or disability. Grantee shall comply at all times with all other applicable federal, state, and city laws. 2. Subscriber Privacy. a. No signals including signals of a Class IV Channel may be transmitted from a Subscriber terminal for purposes of monitoring individual viewing patterns or practices without the express written permission of the Subscriber. Such written permission shall be for a limited period of time not to exceed one (1) year which may be renewed at the option of the Subscriber. No penalty shall be invoked for a Subscriber's failure to provide or renew such authorization. The authorization shall be revocable at any time by the Subscriber without penalty of any kind whatsoever. Such permission shall be required for each type or classification of Class IV Channel activity planned for the purpose of monitoring individual viewing patterns or practices. b. No lists of the names and addresses of Subscribers or any lists that identify the viewing habits of Subscribers shall be sold or otherwise made available to any party other than to Grantee or its agents for Grantee's service business use or to City for the purpose of Franchise administration, and also to the Subscriber subject of that information, unless Grantee has received specific written authorization from the Subscriber to make such data available. Such written permission shall be for a limited period of time not to exceed one (1) year which may be renewed at the option of the Subscriber. No penalty shall be invoked for a Subscriber's failure to provide or renew such authorization. The authorization shall be revocable at any time by the Subscriber without penalty of any kind whatsoever. c. Written permission from the Subscriber shall not be required for the conducting of System wide or individually addressed electronic sweeps for the purpose of verifying System integrity or monitoring for the purpose of billing. Confidentiality of such information shall be subject to the provision set forth in subparagraph (b) of this Section. Packet Page Number 36 of 152 E2 February 8, 2016 35 City Council Meeting Minutes SECTION 11. UNAUTHORIZED CONNECTIONS AND MODIFICATIONS UNAUTHORIZED CONNECTIONS AND MODIFICATIONS 1. Unauthorized Connections or Modifications Prohibited. It shall be unlawful for any firm, Person, group, company, corporation, or governmental body or agency, without the express consent of the Grantee, to make or possess, or assist anybody in making or possessing, any unauthorized connection, extension, or division, whether physically, acoustically, inductively, electronically or otherwise, with or to any segment of the System or receive services of the System without Grantee's authorization. 2. Removal or Destruction Prohibited. It shall be unlawful for any firm, Person, group, company, or corporation to willfully interfere, tamper, remove, obstruct, or damage, or assist thereof, any part or segment of the System for any purpose whatsoever, except for any rights City may have pursuant to this Franchise or its police powers. 3. Penalty. Any firm, Person, group, company, or corporation found guilty of violating this section may be fined not less than Twenty Dollars ($20.00) and the costs of the action nor more than Five Hundred Dollars ($500.00) and the costs of the action for each and every subsequent offense. Each continuing day of the violation shall be considered a separate occurrence. SECTION 12. MISCELLANEOUS PROVISIONS 1. Franchise Renewal. Any renewal of this Franchise shall be performed in accordance with applicable federal, state and local laws and regulations. The term of any renewed Franchise shall be limited to a period not to exceed fifteen (15) years. 2. Work Performed by Others. All applicable obligations of this Franchise shall apply to any subcontractor or others performing any work or services pursuant to the provisions of this Franchise, however, in no event shall any such subcontractor or other performing work obtain any rights to maintain and operate a System or provide Cable Service. Grantee shall provide notice to City of the name(s) and address(es) of any entity, other than Grantee, which performs substantial services pursuant to this Franchise. 3. Amendment of Franchise Ordinance. Grantee and City may agree, from time to time, to amend this Franchise. Such written amendments may be made subsequent to a review session pursuant to Section 4 or at any other time if City and Grantee agree that such an amendment will be in the public interest or if such an amendment is required due to changes in federal, state or local laws. Provided, however, nothing herein shall restrict City's exercise of its police powers. 4. Compliance with Federal, State and Local Laws. a. If any federal or state law or regulation shall require or permit City or Grantee to perform any service or act or shall prohibit City or Grantee from performing any service or act which may be in conflict with the terms of this Franchise, then as soon as possible following knowledge thereof, either party shall notify the other of the point in conflict believed to exist between such law or regulation. Grantee and City shall conform to state laws and rules regarding cable communications not later than one year after they become effective, unless otherwise stated, and to conform to federal Packet Page Number 37 of 152 E2 February 8, 2016 36 City Council Meeting Minutes laws and regulations regarding cable as they become effective. b. If any term, condition or provision of this Franchise or the application thereof to any Person or circumstance shall, to any extent, be held to be invalid or unenforceable, the remainder hereof and the application of such term, condition or provision to Persons or circumstances other than those as to whom it shall be held invalid or unenforceable shall not be affected thereby, and this Franchise and all the terms, provisions and conditions hereof shall, in all other respects, continue to be effective and complied with provided the loss of the invalid or unenforceable clause does not substantially alter the agreement between the parties. In the event such law, rule or regulation is subsequently repealed, rescinded, amended or otherwise changed so that the provision which had been held invalid or modified is no longer in conflict with the law, rules and regulations then in effect, said provision shall thereupon return to full force and effect and shall thereafter be binding on Grantee and City. 5. Nonenforcement by City. Grantee shall not be relieved of its obligations to comply with any of the provisions of this Franchise by reason of any failure or delay of City to enforce prompt compliance. City may only waive its rights hereunder by expressly so stating in writing. Any such written waiver by City of a breach or violation of any provision of this Franchise shall not operate as or be construed to be a waiver of any subsequent breach or violation. 6. Rights Cumulative. All rights and remedies given to City by this Franchise or retained by City herein shall be in addition to and cumulative with any and all other rights and remedies, existing or implied, now or hereafter available to City, at law or in equity, and such rights and remedies shall not be exclusive, but each and every right and remedy specifically given by this Franchise or otherwise existing or given may be exercised from time to time and as often and in such order as may be deemed expedient by City and the exercise of one or more rights or remedies shall not be deemed a waiver of the right to exercise at the same time or thereafter any other right or remedy. 7. Grantee Acknowledgment of Validity of Franchise. Grantee acknowledges that it has had an opportunity to review the terms and conditions of this Franchise and that under current law Grantee believes that said terms and conditions are not unreasonable or arbitrary, and that Grantee believes City has the power to make the terms and conditions contained in this Franchise SECTION 13. PUBLICATION EFFECTIVE DATE; ACCEPTANCE AND EXHIBITS 1. Publication: Effective Date. This Franchise shall be published in accordance with applicable local and Minnesota law. The Effective Date of this Franchise shall be the date of acceptance by Grantee in accordance with the provisions of Section. 2. Acceptance. a. Grantee shall accept this Franchise within sixty (60) of its enactment by the City Council, unless the time for acceptance is extended by City. Such acceptance by the Grantee shall be deemed the grant of this Franchise for all purposes provided, however, this Franchise shall not be effective until all City ordinance adoption procedures are complied with and all applicable timelines have run for the adoption Packet Page Number 38 of 152 E2 February 8, 2016 37 City Council Meeting Minutes of a City ordinance. In the event acceptance does not take place, or should all ordinance adoption procedures and timelines not be completed, this Franchise and any and all rights granted hereunder to Grantee shall be null and void. b. Upon acceptance of this Franchise, Grantee and City shall be bound by all the terms and conditions contained herein. c. Grantee shall accept this Franchise in the following manner: i. This Franchise will be properly executed and acknowledged by Grantee and delivered to City or its designee. ii. With its acceptance, Grantee shall also deliver any performance bond, letter of credit and insurance certificates required herein that are due but have not previously been delivered. EXHIBIT A PEG access channels dedicated to Maplewood 14 – Maplewood Access 8057 – TBD 15 – Maplewood Access 16 – Maplewood Government Access (originates City Hall) 18 – Maplewood Access 19 – Maplewood Access 20 – ISD 622 Educational Access (narrowcast North St. Paul, Maplewood, Oakdale, Lake Elmo) 95 – Maplewood Access 98 – Maplewood Access 801 - Maplewood Access (HD simulcast) Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Abrams moved to approve the summary of the Franchise Ordinance enfranchising CenturyLink to provide Cable Communication Services in the City of Maplewood. Seconded by Councilmember Juenemann Ayes – All The motion passed. I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of the Senior Task Force Report City Manager Coleman gave the staff report and answered questions of the council. Packet Page Number 39 of 152 E2 February 8, 2016 38 City Council Meeting Minutes Senior Task Force Members Karla Sand, Russell Susag and Loretta Novak addressed the council to give additional information. Councilmember Abrams moved to approve the Senior Task Force Report. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Consider Approval of Penalties for Alcohol Compliance Failures Citizen Services Director/City Clerk Haag gave the staff report and answered questions of the council. Police Chief Schnell answered additional questions of the council. Councilmember Abrams moved to approve the compliance failure penalties as indicated below: ORGANIZATION NAME AMOUNT A1 Liquor, 19 Century Avenue S $ 500 Bleechers Bar & Grill, 2220 White Bear Avenue $ 1,000 Jake’s City Grill, 1745 Beam Avenue $ 500 Noodles and Company, 2865 White Bear Avenue $ 500 Noodles and Company, 2865 White Bear Avenue $ 1,000 Tiki Hut, 1820 Rice Street $ 500 Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Beebe Road Street Improvements, Project 13-10 a. Consider Approval of Resolution Approving Plans and Specifications and Advertising for Bids b. Consider Approval of Resolution Ordering Preparation of Assessment Roll City Engineer/Deputy Public Works Director Love gave the staff report. Councilmember Abrams moved to approve the Resolution for Plans and Specifications and Advertising for Bids for the Beebe Road Street Improvements, City Project 13-10. Resolution 16-02-1313 Approving Plans Advertising for Bids WHEREAS, pursuant to resolution passed by the City Council on November 9, 2015 plans and specifications for the Beebe Road Street Improvements, City Project 13- 10, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: Packet Page Number 40 of 152 E2 February 8, 2016 39 City Council Meeting Minutes 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 2:00 p.m. on the 2nd day of March, 2016, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of March 14, 2016. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Juenemann moved to approve the Resolution Ordering Preparation of Assessment Roll for the Beebe Road Street Improvements, City Project 13-10. Resolution 16-02-1314 Ordering Preparation of Assessment Roll WHEREAS, the City Clerk and City Engineer will receive bids for the Beebe Road Street Improvements, City Project 13-10, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof. Seconded by Councilmember Xiong Ayes – All The motion passed. 4. Lakewood-Sterling Area Street Improvements, Project 15-11 a. Consider Approval of Resolution Approving Plans and Specifications and Advertising for Bids Packet Page Number 41 of 152 E2 February 8, 2016 40 City Council Meeting Minutes b. Consider Approval of Resolution Ordering Preparation of Assessment Roll City Engineer/Deputy Public Works Director Love gave the staff report and answered questions of the council. Councilmember Xiong moved to approve the Resolution Approving Plans and Specifications and Advertising for Bids for Lakewood-Sterling Area Street Improvements, Project 15-11. Resolution 16-02-1315 Approving Plans Advertising for Bids WHEREAS, pursuant to resolution passed by the City Council on November 9, 2015 plans and specifications for the Lakewood-Sterling Area Street Improvements, City Project 15-11, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 2nd day of March, 2016, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 4. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of March 14, 2016. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Xiong moved to approve the Resolution Ordering Preparation of Assessment Roll for Lakewood-Sterling Area Street Improvements, Project 15-11. Resolution 16-02-1316 Ordering Preparation of Assessment Roll Packet Page Number 42 of 152 E2 February 8, 2016 41 City Council Meeting Minutes WHEREAS, the City Clerk and City Engineer will receive bids for the Lakewood- Sterling Area Street Improvements, City Project 15-11, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the City Clerk shall, upon completion of such proposed assessment notify the City Council thereof. Seconded by Councilmember Juenemann Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. None M. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:22 p.m. Packet Page Number 43 of 152 F1a MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: February 2, 2016 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. March 14th a. Workshop: Business Retention Discussion, Communication Plan/Committee Report 2. March 21st a. Executive Workshop 2 – 8 pm 3. March 28th a. Workshop: Emergency Management Plan Review, Update on Fire/EMS Work Group 4. April 11th a. Workshop: Ashland Productions / MCC Theater Overview Budget Impact None Recommendation No action required. Attachments None Packet Page Number 44 of 152 1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Heritage Preservation Commission Ginny Gaynor, Natural Resources Coordinator/HPC Staff Liaison DATE: February 22, 2016 SUBJECT: Approval of 2015 Heritage Preservation Commission Annual Report Introduction The Heritage Preservation Commission (HPC) approved their annual report on January 14, 2016, and submits it for council approval. Discussion 2015 HPC ANNUAL REPORT Members The HPC consists of six members appointed by the city council. The current membership is as follows: Commissioner Membership Began Term Expires Peter Boulay (Chair) 10-09-06 04-30-18 Richard Currie (Vice Chair) 01-26-04 04-30-16 Robert Creager 07-26-04 04-30-16 John Gaspar 01-14-13 04-30-17 Frank Gilbertson 09-09-13 04-30-16 Brenda Rudberg 04-11-11 04-30-17 The staff liaison is Ginny Gaynor, Natural Resources Coordinator. Council liaison to the HPC in 2015 was Marvin Koppen. Meetings The HPC’s regularly scheduled meetings are the second Thursday of the month at 7:00 p.m. In 2015, the HPC held nine meetings. Designated Sites as of December 31, 2015 City of Maplewood Has Designated One Site Locally F3 Packet Page Number 45 of 152 2 Owner: City of Maplewood Bruentrup Heritage Farm Site, 2170 County Rd D, Maplewood, MN 55109 One Property in the City is on the National Register Owner: Ramsey County Ramsey County Poor Farm Barn 2020 White Bear Ave, Maplewood, MN 55109 Inventory of Historic Buildings Maplewood maintains an inventory of historic homes and structures, which was developed by the HPC and Maplewood Area Historical Society. Reviews and Accomplishments 1. Satisfactorily performed the responsibilities listed in the MN Certified Local Government (CLG) Procedures Manual and those specifically delegated to it under the Act by the Minnesota State Historic Preservation Office (SHPO):  The City of Maplewood HPC has demonstrated an active commitment per the Minnesota CLG Procedures Manual.  No new local designations were made in 2015. The HPC drafted materials for the program in 2015 and will launch it in 2016.  No renovation requests were submitted or reviewed for a site on the National Register.  No National Register nominations were commented on or submitted to the SHPO.  Commissioner Creager attended the annual Minnesota State Preservation conference (funded by CLG grant). 2. The HPC recommended Carolyn Peterson for the 2014 Maplewood Heritage Award. The Maplewood Heritage Award is an annual award recognizing an individual who has positively influenced our city’s past or strengthened the preservation of Maplewood history. 3. The following guest speakers gave historical presentations at HPC meetings: a. Roles of Historic Preservation Agencies and Key Legislation, Professor Beth Wielde Heidelberg, Minnesota State University, Mankato b. Mid-Century Modern Architecture, Professor Beth Wielde Heidelberg, Minnesota State University, Mankato 4. The HPC toured St. Paul Regional Water. 5. The HPC reviewed and approved updates for the Fish Creek Concept Plan. In addition, the HPC was updated on and discussed Gladstone Phase II Improvements and the new play area at Joy Park. 6. The HPC recognized the following buildings that were demolished in 2014:  2240 Hazelwood Street N, house  1955 English Street N, Maplewood Bowl  2438 Stillwater Road E, house on Gethsemane School property  1241 Beam Avenue E, house  824 McKnight Road S, house  1958 Rice Street N, Zittel Greenhouse F3 Packet Page Number 46 of 152 3 7. The HPC reviewed and added to the list of properties that may be historically significant. 8. The HPC helped initiate the Fish Creek Archeology project. Partners Ramsey County Historical Society, Maplewood Area Historical Society (MAHS), and City of Maplewood brought in archeologist Jeremy Nienow to lead two community archeology sessions at Fish Creek. Several artifacts were found. In addition to preparing a project report, Nienow did a presentation on the project to the community. 9. The HPC partnered with MAHS and City of Maplewood to work on the 60 Stories Project. From January 7, 2016 through February 23, 2017, the partners will issue one story about Maplewood history each week via the City’s website, twitter, and facebook. 10. The HPC developed a draft brochure and procedures for the local designation program. Outside Activities Several HPC members are also members of MAHS and worked collaboratively on society events. Conclusion The Maplewood Heritage Preservation Commission is committed to promoting the use and conservation of historic properties for the education, inspiration, pleasure and enrichment of the citizens of this area. 2016 Goals The HPC approved the following goals for 2016: 1. Continue 60 stories project. 2. Plan Trivia Contest and any associated 60th anniversary activities. 3. Make recommendation for 2016 Maplewood Heritage Award. 4. Designate Gladstone Savanna as a local historic site. 5. Review Century Homes and Businesses and outline procedures for this program. 6. Write grant and RFP to conduct survey of non-residential properties. 7. Create sign for Lookout Park. Budget Impact None. Recommendation Approve the 2015 Heritage Preservation Commission Annual Report. F3 Packet Page Number 47 of 152 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 48 of 152 TO:Melinda Coleman, City Manager FROM:Joe Rueb, Accounting Supervisor DATE: SUBJECT:Approval of Claims 331,124.66$ Checks #96719 thru #96771 dated 01/26/16 thru 02/02/16 280,469.80$ Disbursements via debits to checking account dated 01/25/16 thru 01/29/16 103,252.99$ Checks # 96772 thru # 96805 dated 02/09/16 6,442,952.74$ Disbursements via debits to checking account dated 02/01/16 thru 02/05/16 343,508.66$ Checks #96806 thru # 96857 dated 02/10/16 thru 02/16/16 252,854.06$ Disbursements via debits to checking account dated 02/08/16 thru 02/12/16 7,754,162.91$ Total Accounts Payable 707,168.61$ Payroll Checks and Direct Deposits dated 01/29/16 1,622.98$ Payroll Deduction check # 99102023 thru # 99102026 dated 01/29/16 534,129.13$ Payroll Checks and Direct Deposits dated 02/12/16 1,310.03$ Payroll Deduction check # 99102051 thru #99102053 dated 02/12/16 1,244,230.75$ Total Payroll 8,998,393.66$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM February 16, 2016 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Packet Page Number 49 of 152 Check Description Amount 96719 02464 FUNDS FOR CITY HALL ATM 10,000.00 96720 02149 MARKETING & ADVERTISING - JAN 4,000.00 96721 00585 ANNUAL FACILITY OPERATOR FEE 2016 100.00 96722 03759 REPAIRS TO PW PRESSURE WASHER 772.43 03759 SOPA FOR PW NORTH WASH BAY 327.25 96723 02728 PROJ 14-01 PROF SRVS THRU 12/31 1,698.65 02728 PROJ 12-14 PROF SRVS THRU 12/31 830.77 96724 05311 BASKETBALL OFFICIALS 1/23 & 1/24 1,535.00 96725 01933 SUPPLEMENT PAGES:IMAGES,GRAPHS 7,944.62 01933 SUPPLEMENT PAGES- REPRINT PAGES 94.86 96726 01202 MAPLEWOOD LIVING - JAN 7,836.38 96727 01819 LOCAL PHONE SERVICE 12/15 - 01/14 720.65 96728 01337 TRUTH IN TAXATION NOTICE 2015 2,909.19 96729 01886 TRUCK REPAIR 52.83 96730 01546 UNIFORM SHIRTS FOR ADMISSIONS 462.50 01546 SWEATSHIRTS FOR STAFF - REIMB 63683 347.00 96731 05488 PREMIUM - LIFE,LTD,STD - JANUARY 7,750.28 96732 01750 MDSE FOR RESALE 191.52 96733 01190 ELECTRIC & GAS UTILITY 12,639.38 01190 ELECTRIC & GAS UTILITY 8,097.52 01190 ELECTRIC & GAS UTILITY 7,694.02 96734 00043 BAIT STATION INSPECTION/REFILL-PW 159.00 00043 BAIT STATION INSPECTION/REFILL-CH 85.00 00043 BAIT STATION INSPECTION/REFILL-PARKS 51.00 96735 04848 MONTHLY PREMIUM - FEBRUARY 314.79 96736 01811 MDSE FOR RESALE 51.00 96737 05623 FIRE HYDRANTS INSTALL/REPAIR 09-09 5,290.35 96738 02624 TREATED SALT~14,514.10 02624 TREATED SALT~14,495.15 02624 TREATED SALT~6,452.99 96739 05624 LTC MONTHLY PREMIUM - JANUARY 201.38 05624 LTC MONTHLY PREMIUM - FEBRUARY 201.38 96740 05507 MDSE FOR RESALE 394.56 96741 03924 POLICE DEPT CITATION PAPER 1,399.85 96742 00857 PATROL SUB TRAINING ONLINE 2016 4,420.00 96743 00244 CABLING AT MCC & CITY HALL 2,922.66 96744 00891 MEMBERSHIP DUES 2016 - M COLEMAN 45.00 96745 01083 DUES FOR DEPUTY #149 MAPLEWOOD 495.00 96746 00532 HR ATTORNEY FEE LABOR REL-DEC 1,318.63 96747 05489 TIF PAYMENT TO DEVELOPER 2ND HALF 80,677.04 96748 00942 JANITORIAL SERVICES - JANUARY 2,887.00 96749 00134 MEMBERSHIP DUES 2016 10,799.00 96750 01175 FIBER OPTIC ACCESS CHG - JANUARY 1,000.00 96751 05356 VIDEOGRAPHER SRVS - DECEMBER 961.40 96752 00001 REFUND L'ALLIER REPLACE DOOR LABOR 325.00 96753 00001 REFUND B ARNDT FOR TRANS MEDIC 92.30 96754 00001 REFUND SANTA ANA DE LA ROSA HP BEN 60.00 96755 02270 PROJ 12-09 ARKWRIGHT-SUNRISE PMT#11 52,452.57 96756 01345 COPY OF DOCUMENTS 8.00 96757 02008 BRIDGE INSPECTIONS (3) - 2015 570.00 96758 05338 TRASH ASSESSMENTS - FINAL 2015 1,292.22 96759 01418 CONCESSIONS AND SUPPLIES 256.20 01418 VENDING MACHINE SUPPLIES 241.52 96759 01418 MDSE FOR RESALE 163.35 01418 MDSE FOR RESALE 154.98 02/02/2016 RAMSEY COUNTY PUBLIC WORKS 02/02/2016 REPUBLIC SERVICES #923 02/02/2016 SAM'S CLUB DIRECT 02/02/2016 SAM'S CLUB DIRECT 02/02/2016 SAM'S CLUB DIRECT 02/02/2016 ONE TIME VENDOR 02/02/2016 ONE TIME VENDOR 02/02/2016 ONE TIME VENDOR 02/02/2016 PALDA & SONS INC 02/02/2016 RAMSEY COUNTY 02/02/2016 MAPLEWOOD SENIOR LIVING LLC 02/02/2016 MARSDEN BLDG MAINTENANCE CO 02/02/2016 METRO CITIES 02/02/2016 CITY OF NORTH ST PAUL 02/02/2016 NORTH SUBURBAN ACCESS CORP 02/02/2016 LEAGUE OF MINNESOTA CITIES 02/02/2016 LINE 1 PARTNERS, INC 02/02/2016 M A M A 02/02/2016 M D R A 02/02/2016 MADDEN GALANTER HANSEN, LLP 02/02/2016 CARGILL INCORPORATED 02/02/2016 CNA INSURANCE COMPANY 02/02/2016 CNA INSURANCE COMPANY 02/02/2016 COCA-COLA REFRESHMENTS 02/02/2016 FORMS & SYSTEMS OF MINNESOTA 02/02/2016 AVESIS 02/02/2016 BERNATELLO'S PIZZA 02/02/2016 BURSCHVILLE CONSTRUCTION INC. 02/02/2016 CARGILL INCORPORATED 02/02/2016 CARGILL INCORPORATED 02/02/2016 XCEL ENERGY 02/02/2016 XCEL ENERGY 02/02/2016 ADAM'S PEST CONTROL INC 02/02/2016 ADAM'S PEST CONTROL INC 02/02/2016 ADAM'S PEST CONTROL INC 02/02/2016 SUBURBAN SPORTSWEAR 02/02/2016 SUBURBAN SPORTSWEAR 02/02/2016 SUN LIFE FINANCIAL 02/02/2016 THE WATSON CO INC 02/02/2016 XCEL ENERGY 02/02/2016 MUNICIPAL CODE CORP 02/02/2016 NYSTROM PUBLISHING CO INC 02/02/2016 PAETEC 02/02/2016 RAMSEY COUNTY-PROP REC & REV 02/02/2016 ROSENBAUER MINNESOTA, LLC Check Register City of Maplewood 01/28/2016 Date Vendor 01/26/2016 US BANK 02/02/2016 HEIDI CAREY 02/02/2016 GOPHER STATE ONE-CALL 02/02/2016 HOTSYMINNESOTA.COM 02/02/2016 HOTSYMINNESOTA.COM 02/02/2016 02/02/2016 SAM'S CLUB DIRECT KIMLEY-HORN & ASSOCIATES INC 02/02/2016 KIMLEY-HORN & ASSOCIATES INC 02/02/2016 WILLIE MCCRAY 02/02/2016 MUNICIPAL CODE CORP G1, Attachments Packet Page Number 50 of 152 01418 BLENDER FOR SNACK BAR 109.95 01418 CAKE & WATER INCOMING COUNCIL 87.74 01418 MDSE FOR RESALE 47.96 01418 MDSE FOR RESALE 39.00 96760 05621 SURVIVING POLICE STOPS WITH DIGNITY 100.00 96761 03616 TIF PMT TO DEVELOPER 2ND HALF 2015 30,992.89 96762 00006 REFUND M TAUBER CHG TO SILVERFIT 139.64 96763 00006 REIMB G PFAFF CHG TO SILERFIT HP BEN 40.00 96764 00198 PROJ 09-08 WATER BILL 2228 MW DR 119.17 96765 05546 BULLET RESISTANT VEST P THIENES 991.80 96766 02686 EVIDENCE.COM DOCK,AXON SINGLE BAY 261.96 96767 01669 FORFEITED VEHICLE TOWING 170.00 01669 FORFEITED VEHICLE TOWING 160.00 01669 FORFEITED VEHICLE TOWING 70.00 01669 FORFEITED VEHICLE TOWING 70.00 96768 01683 OFFICER UNIFORM PURCHASE 397.89 01683 UNIFORM PURCHASE 387.98 01683 UNIFORM PURCHASE 327.46 01683 OFFICER UNIFORM PURCHASE 142.99 01683 UNIFORM PURCHASE 130.99 01683 OFFICER UNIFORM PURCHASE 74.97 01683 OFFICER UNIFORM PURCHASE 69.96 01683 OFFICER UNIFORM PURCHASE 43.97 01683 OFFICER UNIFORM PURCHASE 24.99 01683 UNIFORM PURCHASE 24.00 01683 OFFICER UNIFORM PURCHASE 15.98 01683 UNIFORM PURCHASE 14.00 01683 OFFICER UNIFORM PURCHASE 5.99 96769 03825 TIF PAYMENT TO DEVELOPER 2ND HALF 11,265.11 96770 05622 ANNUAL SUPPORT RENEWAL FOR LPR 3,000.00 96771 01730 REPAIR LIFT STATION #12 PUMP #1 1,041.00 331,124.66 53 Checks in this report. 02/02/2016 UNIFORMS UNLIMITED INC 02/02/2016 VAN DYKE STREET HOMES 02/02/2016 02/02/2016 UNIFORMS UNLIMITED INC 02/02/2016 UNIFORMS UNLIMITED INC 02/02/2016 UNIFORMS UNLIMITED INC 02/02/2016 UNIFORMS UNLIMITED INC 02/02/2016 UNIFORMS UNLIMITED INC 02/02/2016 TWIN CITIES TRANSPORT & 02/02/2016 TWIN CITIES TRANSPORT & 02/02/2016 TWIN CITIES TRANSPORT & 02/02/2016 TWIN CITIES TRANSPORT & 02/02/2016 UNIFORMS UNLIMITED INC 02/02/2016 SAM'S CLUB DIRECT 02/02/2016 SAM'S CLUB DIRECT 02/02/2016 SAM'S CLUB DIRECT 02/02/2016 SAVE OUR SONS, INC. 02/02/2016 SIBLEY COVE, LTD PARTNERSHIP 02/02/2016 SILVER FIT 02/02/2016 SAM'S CLUB DIRECT 02/02/2016 SILVER FIT 02/02/2016 ST PAUL REGIONAL WATER SRVS 02/02/2016 TACTICAL PRODUCTS & SRVS INC 02/02/2016 TASER INTL 02/02/2016 UNIFORMS UNLIMITED INC 02/02/2016 UNIFORMS UNLIMITED INC 02/02/2016 UNIFORMS UNLIMITED INC 02/02/2016 UNIFORMS UNLIMITED INC 02/02/2016 UNIFORMS UNLIMITED INC 02/02/2016 UNIFORMS UNLIMITED INC VIGILANT SOLUTIONS 02/02/2016 W W GOETSCH ASSOCIATES, INC. G1, Attachments Packet Page Number 51 of 152 Settlement Date Payee Description Amount 1/25/2016 MN State Treasurer Drivers License/Deputy Registrar 26,380.41 1/25/2016 MN Dept of Natural Resources DNR electronic licenses 1,444.00 1/26/2016 MN State Treasurer Drivers License/Deputy Registrar 46,511.40 1/27/2016 MN State Treasurer Drivers License/Deputy Registrar 71,892.93 1/27/2016 Delta Dental Dental Premium 2,277.98 1/28/2016 MN State Treasurer Drivers License/Deputy Registrar 17,863.45 1/29/2016 MN State Treasurer Drivers License/Deputy Registrar 104,421.71 1/29/2016 MN Dept of Natural Resources DNR electronic licenses 1,666.50 1/29/2016 Optum Health DCRP & Flex plan payments 1,123.97 1/29/2016 ICMA (Vantagepointe)Deferred Compensation 6,887.45 280,469.80 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 52 of 152 Check Description Amount 96772 03727 ALUMINUM BLANKS FOR REUSE SIGNS 519.06 96773 00131 BUCKET TRUCK RENTAL 3,600.00 96774 05311 BASKETBALL OFFICIALS 1/30 & 1/31 1,806.00 96775 01202 SUMMER DAY CAMP BROCHURES 491.52 96776 03334 WINTER PATCHING MATERIALS 153.40 03334 WINTER PATCHING MATERIALS 130.00 96777 01750 MDSE FOR RESALE 355.61 96778 01190 ELECTRIC UTILITY 10,991.04 01190 ELECTRIC & GAS UTILITY 1,258.58 01190 GAS UTILITY 1,207.42 01190 ELECTRIC UTILITY 817.46 01190 ELECTRIC UTILITY 61.18 01190 ELECTRIC UTILITY 13.26 01190 ELECTRIC UTILITY 3.56 96779 05369 CLEANING SUPPLIES - CITY HALL 106.71 96780 00348 BOSS V-XT VEE PLOW 6,040.69 96781 05626 SPEAKER AT NC COMM GARDENS 1-24 100.00 96782 05203 BALLROOM DANCE INSTRUCTION 345.00 96783 05193 EQUIP RENTAL & PRESENTATION NC 600.00 96784 05374 HISTORICAL PRESENTATIONS 195.00 96785 00827 CLAIM DEDUCTIBLE C0036835 (14/15)14,120.37 96786 04966 2016 F550 4X4 43,448.60 96787 02300 KEYS FOR SQUAD KEY RINGS 19.00 96788 00001 REFUND BLANDON BUSINESS LIC FEE 162.00 96789 01261 EMS REPORTING SOFTWARE - JULY 2015 738.67 96790 01345 REFUND BANQUET ROOM/SNACKS MCC 2,151.33 96791 05338 WASTE & RECYCLING SRVS - FEBRUARY 1,384.07 96792 04130 QUARTERLY MAINT - 1902 PW 2/1 -4/30 699.42 96793 00006 REFUND H KENOW CHG TO SILVERFIT 539.29 96794 00006 REFUND J LETOURNEAU CHG SILVERFIT 465.01 96795 00006 REFUND J KINNE CHG TO SILVERFIT 207.55 96796 00006 REFUND P TEPLEY CHG TO SILVERFIT 20.00 96797 01489 AWARD PLAQUES-STATE OF MW LUNCH 202.70 96798 00198 WATER UTILITY 1,804.70 96799 01836 RADIO MAINT & SRVS - DECEMBER 2015 146.25 96800 01550 ELECTRICAL INSPECTIONS - JANUARY 3,240.20 96801 05625 FUR TRADE CLASS INSTRUCTION 710.00 05625 FURS FOR NC 333.00 96802 01683 OFFICER UNIFORM PURCHASE 288.95 01683 OFFICER UNIFORM PURCHASE 263.49 01683 OFFICER UNIFORM PURCHASE 194.98 01683 OFFICER UNIFORM PURCHASE 113.49 01683 OFFICER UNIFORM PURCHASE 92.97 01683 OFFICER UNIFORM PURCHASE 85.50 01683 OFFICER UNIFORM PURCHASE 79.98 01683 OFFICER UNIFORM PURCHASE 45.00 01683 OFFICER UNIFORM PURCHASE 41.95 01683 OFFICER UNIFORM PURCHASE 25.98 01683 OFFICER UNIFORM PURCHASE 19.99 01683 OFFICER UNIFORM PURCHASE 16.99 01683 OFFICER UNIFORM PURCHASE 8.50 96803 02464 PAYING AGENT FEES 450.00 96804 01789 ANNUAL SEWER MAINT BILL DIST 51W 280.82 96805 05013 FALL HVAC MAINT - CITY HALL 2,056.75 103,252.99 34 Checks in this report. Check Register City of Maplewood 02/04/2016 Date Vendor 02/09/2016 ADVANCED WATERJET TECH INC 02/09/2016 ASPEN EQUIPMENT CO 02/09/2016 WILLIE MCCRAY 02/09/2016 NYSTROM PUBLISHING CO INC 02/09/2016 UNIQUE PAVING MATERIALS CORP 02/09/2016 UNIQUE PAVING MATERIALS CORP 02/09/2016 02/09/2016 CITY OF WOODBURY 02/09/2016 YALE MECHANICAL LLC 02/09/2016 UNIFORMS UNLIMITED INC 02/09/2016 UNIFORMS UNLIMITED INC 02/09/2016 UNIFORMS UNLIMITED INC 02/09/2016 UNIFORMS UNLIMITED INC 02/09/2016 UNIFORMS UNLIMITED INC 02/09/2016 US BANK 02/09/2016 UNIFORMS UNLIMITED INC 02/09/2016 UNIFORMS UNLIMITED INC 02/09/2016 UNIFORMS UNLIMITED INC 02/09/2016 UNIFORMS UNLIMITED INC 02/09/2016 UNIFORMS UNLIMITED INC 02/09/2016 UNIFORMS UNLIMITED INC 02/09/2016 ST PAUL, CITY OF 02/09/2016 SUMMIT INSPECTIONS 02/09/2016 MERCEDES TUMA-HANSEN 02/09/2016 MERCEDES TUMA-HANSEN 02/09/2016 UNIFORMS UNLIMITED INC 02/09/2016 UNIFORMS UNLIMITED INC 02/09/2016 SILVER FIT 02/09/2016 SILVER FIT 02/09/2016 SILVER FIT 02/09/2016 SILVER FIT 02/09/2016 SPARTAN PROMOTIONAL GROUP INC. 02/09/2016 ST PAUL REGIONAL WATER SRVS 02/09/2016 OAKDALE LOCKSMITHS 02/09/2016 ONE TIME VENDOR 02/09/2016 PHYSIO-CONTROL, INC. 02/09/2016 RAMSEY COUNTY 02/09/2016 REPUBLIC SERVICES #923 02/09/2016 SCHINDLER ELEVATOR CORP 02/09/2016 ROBERT C. DAHM 02/09/2016 DANCE & ENTERTAINMENT, LLC 02/09/2016 JOHN BRIDGES DRISCOLL 02/09/2016 DAVID ELLIS JONES 02/09/2016 L M C I T 02/09/2016 MIDWAY FORD 02/09/2016 XCEL ENERGY 02/09/2016 XCEL ENERGY 02/09/2016 XCEL ENERGY 02/09/2016 XCEL ENERGY 02/09/2016 CINTAS CORPORATION #470 02/09/2016 CRYSTEEL TRUCK EQUIP INC THE WATSON CO INC 02/09/2016 XCEL ENERGY 02/09/2016 XCEL ENERGY 02/09/2016 XCEL ENERGY G1, Attachments Packet Page Number 53 of 152 Settlement Date Payee Description Amount 2/1/2016 MN State Treasurer Drivers License/Deputy Registrar 35,160.06 2/1/2016 US Bank VISA One Card*Purchasing card items 37,359.71 2/1/2016 US Bank Merchant Services Credit Card Billing fee 89.99 2/1/2016 Empower - State Plan Deferred Compensation 48,064.24 2/1/2016 ICMA (Vantagepointe)Retiree Health Savings 52,969.85 2/1/2016 U.S. Treasurer Federal Payroll Tax 133,014.26 2/1/2016 P.E.R.A.P.E.R.A.103,599.93 2/1/2016 MN State Treasurer State Payroll Tax 27,210.02 2/1/2016 US Bank Debt Service payments 5,811,367.58 2/2/2016 MN State Treasurer Drivers License/Deputy Registrar 33,725.54 2/2/2016 MidAmerica HRA Flex plan 13,941.77 2/2/2016 Labor Unions Union Dues 4,039.64 2/3/2016 MN State Treasurer Drivers License/Deputy Registrar 47,046.99 2/4/2016 MN State Treasurer Drivers License/Deputy Registrar 59,374.58 2/4/2016 Delta Dental Dental Premium 3,140.95 2/5/2016 MN State Treasurer Drivers License/Deputy Registrar 29,404.17 2/5/2016 MN Dept of Natural Resources DNR electronic licenses 917.00 2/5/2016 Optum Health DCRP & Flex plan payments 2,526.46 6,442,952.74 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 54 of 152 Transaction Date Posting Date Merchant Name Transaction Amount Name 01/07/2016 01/11/2016 PAPER PLUS $316.21 REGAN BEGGS 01/07/2016 01/11/2016 PAPER PLUS $218.28 REGAN BEGGS 01/07/2016 01/11/2016 PAPER PLUS $26.88 REGAN BEGGS 01/07/2016 01/11/2016 PAPER PLUS $210.81 REGAN BEGGS 01/07/2016 01/11/2016 PAPER PLUS $316.21 REGAN BEGGS 01/07/2016 01/11/2016 SECRETARY OF STATE $120.00 REGAN BEGGS 01/14/2016 01/18/2016 PAKOR, INC.$446.40 REGAN BEGGS 01/15/2016 01/18/2016 ZAZZLE.COM $109.33 CHAD BERGO 01/15/2016 01/18/2016 B&H PHOTO, 800-606-6969 $203.50 CHAD BERGO 01/20/2016 01/21/2016 BESTBUYCOM778429018298 $206.73 CHAD BERGO 01/21/2016 01/22/2016 B&H PHOTO MOTO $129.99 CHAD BERGO 01/12/2016 01/14/2016 JOES SPORTING GOODS $64.22 BRIAN BIERDEMAN 01/13/2016 01/14/2016 NEVES UNIFORMS AND EQU $36.94 BRIAN BIERDEMAN 01/13/2016 01/14/2016 BLUE RIBBON BAIT #1 $16.04 OAKLEY BIESANZ 01/13/2016 01/14/2016 TANDY LEATHER 158 $46.70 OAKLEY BIESANZ 01/19/2016 01/20/2016 SQ *GOSQ.COM JONATHAN POP $38.53 OAKLEY BIESANZ 01/21/2016 01/22/2016 TWIN CITIES MAGIC & COST $15.00 OAKLEY BIESANZ 01/12/2016 01/13/2016 KNOWLAN'S MARKET #2 $14.01 RON BOURQUIN 01/20/2016 01/22/2016 GRUBERS POWER EQUIPMENT $130.40 TROY BRINK 01/11/2016 01/12/2016 TARGET 00011858 $6.98 BRENT BUCKLEY 01/12/2016 01/14/2016 NAPA STORE 3279016 $25.38 BRENT BUCKLEY 01/16/2016 01/18/2016 NAPA STORE 3279016 $15.84 JOHN CAPISTRANT 01/08/2016 01/11/2016 G&K SERVICES AR $230.54 SCOTT CHRISTENSON 01/12/2016 01/13/2016 BUDGETLIGHT $1,149.50 SCOTT CHRISTENSON 01/14/2016 01/15/2016 STATE SUPPLY $318.85 SCOTT CHRISTENSON 01/14/2016 01/15/2016 WW GRAINGER $52.02 SCOTT CHRISTENSON 01/19/2016 01/21/2016 JOHNSTONE SUPPLY WABASH $809.88 SCOTT CHRISTENSON 01/20/2016 01/21/2016 NORTHERN DOOR CO INC $280.00 SCOTT CHRISTENSON 01/20/2016 01/21/2016 MUSKA ELECTRIC CO.$253.60 SCOTT CHRISTENSON 01/20/2016 01/21/2016 MUSKA ELECTRIC CO.$654.08 SCOTT CHRISTENSON 01/13/2016 01/14/2016 UNIFORMS UNLIMITED INC.$243.35 KERRY CROTTY 01/08/2016 01/11/2016 G&K SERVICES AR $27.16 CHARLES DEAVER 01/12/2016 01/13/2016 FRATTALLONES WOODBURY AC $69.62 CHARLES DEAVER 01/13/2016 01/14/2016 FRATTALLONES WOODBURY AC $20.32 CHARLES DEAVER 01/18/2016 01/19/2016 FRATTALLONES WOODBURY AC $25.69 CHARLES DEAVER 01/20/2016 01/21/2016 TWIN CITY HARDWARE HADLEY $22.21 CHARLES DEAVER 01/20/2016 01/21/2016 TWIN CITY HARDWARE HADLEY $19.53 CHARLES DEAVER 01/21/2016 01/22/2016 FRATTALLONES WOODBURY AC $12.08 CHARLES DEAVER 01/21/2016 01/22/2016 BATTERIES PLUS #32 $5.32 CHARLES DEAVER 01/21/2016 01/22/2016 AUTOZONE #3082 $16.06 CHARLES DEAVER 01/08/2016 01/11/2016 G&K SERVICES AR $365.91 TOM DOUGLASS 01/08/2016 01/11/2016 THE HOME DEPOT 2801 $13.41 TOM DOUGLASS 01/08/2016 01/11/2016 COMMERCIAL POOL & SPA SUP $374.75 TOM DOUGLASS 01/14/2016 01/15/2016 ICON CUST SER8888519413 ($6.47)TOM DOUGLASS 01/14/2016 01/18/2016 THE HOME DEPOT 2801 ($19.09)TOM DOUGLASS 01/14/2016 01/18/2016 THE HOME DEPOT 2801 $19.09 TOM DOUGLASS 01/14/2016 01/18/2016 THE HOME DEPOT 2801 $17.82 TOM DOUGLASS 01/15/2016 01/18/2016 ICON CUST SER8888519413 $22.49 TOM DOUGLASS 01/21/2016 01/22/2016 HENRIKSEN ACE HARDWARE $8.98 TOM DOUGLASS 01/21/2016 01/22/2016 ADAMS PEST CONTROL $148.88 TOM DOUGLASS 01/21/2016 01/22/2016 SHARROW LIFTING PRODUCTS $198.70 DOUG EDGE 01/12/2016 01/13/2016 DISPLAYS2GOCOM $47.61 CHRISTINE EVANS 01/12/2016 01/14/2016 OFFICE DEPOT #1090 $59.48 CHRISTINE EVANS 01/15/2016 01/18/2016 OFFICE DEPOT #1090 $273.98 CHRISTINE EVANS 01/15/2016 01/18/2016 OFFICE DEPOT #1090 $74.99 CHRISTINE EVANS G1, Attachments Packet Page Number 55 of 152 01/18/2016 01/20/2016 FIRST SHRED $13.00 CHRISTINE EVANS 01/20/2016 01/20/2016 COMCAST CABLE COMM $83.88 CHRISTINE EVANS 01/20/2016 01/21/2016 AMAZON MKTPLACE PMTS $8.99 CHRISTINE EVANS 01/08/2016 01/11/2016 HOOTSUITE MEDIA INC.$119.88 MYCHAL FOWLDS 01/10/2016 01/11/2016 AT&T*BILL PAYMENT $37.10 MYCHAL FOWLDS 01/12/2016 01/13/2016 DRG*ECHOSTAR $224.42 MYCHAL FOWLDS 01/13/2016 01/15/2016 LOFFLER COMPANIES $70.00 MYCHAL FOWLDS 01/19/2016 01/20/2016 AT SCENE LLC $675.00 MYCHAL FOWLDS 01/21/2016 01/21/2016 COMCAST CABLE COMM $68.95 MYCHAL FOWLDS 01/09/2016 01/11/2016 IDU*INSIGHT PUBLIC SEC $651.99 NICK FRANZEN 01/09/2016 01/11/2016 IDU*INSIGHT PUBLIC SEC $803.19 NICK FRANZEN 01/11/2016 01/12/2016 IDU*INSIGHT PUBLIC SEC $324.50 NICK FRANZEN 01/12/2016 01/13/2016 IDU*INSIGHT PUBLIC SEC $135.32 NICK FRANZEN 01/14/2016 01/15/2016 TARGET 00011858 $16.05 NICK FRANZEN 01/15/2016 01/18/2016 DATA Q DIRECT $466.00 NICK FRANZEN 01/17/2016 01/18/2016 IDU*INSIGHT PUBLIC SEC $1,606.38 NICK FRANZEN 01/17/2016 01/18/2016 IDU*INSIGHT PUBLIC SEC $53.80 NICK FRANZEN 01/13/2016 01/14/2016 NFPA NATL FIRE PROTECT $1,305.00 CLARENCE GERVAIS 01/15/2016 01/18/2016 THE HOME DEPOT 2801 $17.10 CLARENCE GERVAIS 01/20/2016 01/22/2016 OFFICE DEPOT #1090 $97.68 CLARENCE GERVAIS 01/20/2016 01/22/2016 THE HOME DEPOT 2801 $16.18 CLARENCE GERVAIS 01/11/2016 01/12/2016 GRANDMAS BAKERY INC $48.48 CHRISTINE GIBSON 01/12/2016 01/14/2016 HOBBY LOBBY #587 $40.00 CHRISTINE GIBSON 01/13/2016 01/14/2016 TRADER JOE'S #715 QPS $43.82 CHRISTINE GIBSON 01/13/2016 01/15/2016 KOWALSKI'S WOODBURY $79.18 CHRISTINE GIBSON 01/13/2016 01/15/2016 HOMEGOODS #391 $14.98 CHRISTINE GIBSON 01/19/2016 01/20/2016 GRANDMAS BAKERY INC $48.48 CHRISTINE GIBSON 01/08/2016 01/11/2016 OFFICEMAX/OFFICE DEPOT616 $107.11 MARK HAAG 01/12/2016 01/13/2016 OLSEN CHAIN AND CABLE $314.24 MARK HAAG 01/13/2016 01/14/2016 HENRIKSEN ACE HARDWARE $12.48 MARK HAAG 01/13/2016 01/14/2016 WW GRAINGER $531.45 MARK HAAG 01/15/2016 01/18/2016 NORTHEN GREEN EXPO $20.00 MARK HAAG 01/12/2016 01/13/2016 HENRIKSEN ACE HARDWARE $6.49 TAMARA HAYS 01/12/2016 01/14/2016 NORTHERN TOOL EQUIP-MN $29.98 TAMARA HAYS 01/13/2016 01/14/2016 HENRIKSEN ACE HARDWARE $5.99 TAMARA HAYS 01/13/2016 01/15/2016 MENARDS OAKDALE MN $61.86 TAMARA HAYS 01/13/2016 01/15/2016 THE HOME DEPOT 2810 $119.89 TAMARA HAYS 01/15/2016 01/18/2016 NORTHEN GREEN EXPO $10.00 TAMARA HAYS 01/15/2016 01/18/2016 NORTHEN GREEN EXPO $15.00 GARY HINNENKAMP 01/08/2016 01/11/2016 IN *FOR THE BIRDS, INC $25.97 ANN HUTCHINSON 01/15/2016 01/18/2016 PAYPAL *MNATURALIST $35.00 ANN HUTCHINSON 01/19/2016 01/20/2016 SQ *GOSQ.COM JONATHAN POP $65.38 ANN HUTCHINSON 01/21/2016 01/22/2016 JOANN ETC #1970 $16.51 ANN HUTCHINSON 01/08/2016 01/11/2016 DALCO ENTERPRISES, INC $914.42 DAVID JAHN 01/08/2016 01/11/2016 DALCO ENTERPRISES, INC $90.53 DAVID JAHN 01/13/2016 01/15/2016 THE HOME DEPOT 2801 $41.94 DAVID JAHN 01/14/2016 01/15/2016 CUB FOODS #1599 $19.98 JUSTIN JAMES 01/14/2016 01/15/2016 CVS/PHARMACY #01751 $2.39 JUSTIN JAMES 01/21/2016 01/22/2016 DAVIS LOCK & SAFE $68.00 JUSTIN JAMES 01/07/2016 01/11/2016 OFFICE DEPOT #1090 $91.86 MEGHAN JANASZAK 01/20/2016 01/21/2016 HENRIKSEN ACE HARDWARE $40.14 AMANDA JASKOWIAK 01/20/2016 01/21/2016 HENRIKSEN ACE HARDWARE $31.98 AMANDA JASKOWIAK 01/11/2016 01/13/2016 THE HOME DEPOT 2801 $16.05 JOE JENSEN 01/19/2016 01/21/2016 MENARDS MAPLEWOOD MN ($48.18)KEVIN JOHNSON 01/19/2016 01/21/2016 MENARDS MAPLEWOOD MN $65.30 KEVIN JOHNSON 01/07/2016 01/11/2016 OFFICE DEPOT #1090 $269.92 LOIS KNUTSON G1, Attachments Packet Page Number 56 of 152 01/08/2016 01/11/2016 THESTAMPMAKER $26.45 LOIS KNUTSON 01/15/2016 01/18/2016 OFFICE DEPOT #1078 $14.24 LOIS KNUTSON 01/15/2016 01/18/2016 OFFICE DEPOT #1090 $60.97 LOIS KNUTSON 01/18/2016 01/20/2016 FIRST SHRED $47.30 LOIS KNUTSON 01/12/2016 01/13/2016 TRUCK UTILITIES INC ST PA $31.44 NICHOLAS KREKELER 01/12/2016 01/14/2016 MENARDS MAPLEWOOD MN $38.53 NICHOLAS KREKELER 01/13/2016 01/15/2016 TRAFFIC SAFETY STORE $84.85 NICHOLAS KREKELER 01/07/2016 01/11/2016 OFFICEMAX/OFFICE DEPOT616 $39.98 STEVE LUKIN 01/08/2016 01/11/2016 THE HOME DEPOT 2801 $43.92 STEVE LUKIN 01/08/2016 01/11/2016 AMERICAN FLOOR MATS $443.20 STEVE LUKIN 01/11/2016 01/12/2016 ASPEN MILLS INC.$8.00 STEVE LUKIN 01/13/2016 01/13/2016 COMCAST CABLE COMM $173.72 STEVE LUKIN 01/18/2016 01/19/2016 ASPEN MILLS INC.$89.90 STEVE LUKIN 01/18/2016 01/19/2016 ASPEN MILLS INC.$110.70 STEVE LUKIN 01/09/2016 01/11/2016 OAKLEY, INC.($96.00)BRIAN MICHELETTI 01/13/2016 01/15/2016 BOUND TREE MEDICAL LLC $1,452.92 MICHAEL MONDOR 01/13/2016 01/15/2016 BOUND TREE MEDICAL LLC $3,150.16 MICHAEL MONDOR 01/20/2016 01/22/2016 MPLS CONV CTR RAMP $10.00 MICHAEL MONDOR 01/22/2016 01/22/2016 ULINE *SHIP SUPPLIES $312.00 MICHAEL MONDOR 01/20/2016 01/22/2016 THE HOME DEPOT 2801 $6.94 JOHN NAUGHTON 01/15/2016 01/18/2016 ARROWHEAD SCIENTIFIC IN $537.51 MICHAEL NYE 01/15/2016 01/18/2016 NORTHEN GREEN EXPO $5.00 JORDAN ORE 01/08/2016 01/11/2016 AUTO PLUS LITTLE CANADA $84.59 STEVEN PRIEM 01/08/2016 01/11/2016 BARNETT CHRYJEEPKIA $32.68 STEVEN PRIEM 01/11/2016 01/13/2016 UNLIMITED SUPPLIES $296.49 STEVEN PRIEM 01/12/2016 01/13/2016 BORGEN RADIATOR CO $386.30 STEVEN PRIEM 01/13/2016 01/14/2016 AUTO PLUS LITTLE CANADA $9.79 STEVEN PRIEM 01/13/2016 01/14/2016 LUBE-TECH ESI $718.46 STEVEN PRIEM 01/14/2016 01/15/2016 POMP'S TIRE #021 $68.50 STEVEN PRIEM 01/14/2016 01/15/2016 AUTO PLUS LITTLE CANADA $9.79 STEVEN PRIEM 01/14/2016 01/15/2016 BEARING DIST*$87.85 STEVEN PRIEM 01/15/2016 01/18/2016 NORTHEN GREEN EXPO $15.00 STEVEN PRIEM 01/18/2016 01/20/2016 UNLIMITED SUPPLIES $15.26 STEVEN PRIEM 01/19/2016 01/20/2016 FACTORY MOTOR PARTS #19 $121.40 STEVEN PRIEM 01/19/2016 01/20/2016 FACTORY MOTOR PARTS #19 $223.70 STEVEN PRIEM 01/19/2016 01/20/2016 AUTO PLUS LITTLE CANADA $137.74 STEVEN PRIEM 01/19/2016 01/20/2016 EMERGENCY AUTOMOTIVE $763.00 STEVEN PRIEM 01/19/2016 01/20/2016 METRO PRODUCTS INC $132.48 STEVEN PRIEM 01/20/2016 01/21/2016 FACTORY MOTOR PARTS #19 $81.76 STEVEN PRIEM 01/20/2016 01/21/2016 DELEGARD TOOL COMPANY $272.08 STEVEN PRIEM 01/21/2016 01/22/2016 AN FORD WHITE BEAR LAK $19.68 STEVEN PRIEM 01/21/2016 01/22/2016 AN FORD WHITE BEAR LAK $162.42 STEVEN PRIEM 01/07/2016 01/11/2016 MENARDS MAPLEWOOD MN $14.53 KELLY PRINS 01/13/2016 01/14/2016 VIKING ELECTRIC-CREDIT DE $163.99 KELLY PRINS 01/13/2016 01/14/2016 VIKING ELECTRIC-CREDIT DE $211.90 KELLY PRINS 01/13/2016 01/15/2016 THE HOME DEPOT 2801 $4.98 KELLY PRINS 01/14/2016 01/15/2016 VIKING ELECTRIC-CREDIT DE $192.51 KELLY PRINS 01/08/2016 01/11/2016 HILLYARD INC MINNEAPOLIS $137.74 MICHAEL REILLY 01/19/2016 01/20/2016 HILLYARD INC MINNEAPOLIS $950.80 MICHAEL REILLY 01/08/2016 01/11/2016 AMAZON.COM AMZN.COM/BILL $56.04 LORI RESENDIZ 01/12/2016 01/14/2016 POWDER BLUE PRODUCTIONS $24.95 LORI RESENDIZ 01/13/2016 01/14/2016 G&K SERVICES AR $163.72 LORI RESENDIZ 01/14/2016 01/15/2016 CTC*CONSTANTCONTACT.COM $60.00 AUDRA ROBBINS 01/11/2016 01/13/2016 THE HOME DEPOT 2801 $7.89 ROBERT RUNNING 01/15/2016 01/18/2016 NORTHEN GREEN EXPO $45.00 ROBERT RUNNING 01/15/2016 01/18/2016 FEDEXOFFICE 00006171 $116.00 DEB SCHMIDT G1, Attachments Packet Page Number 57 of 152 01/11/2016 01/13/2016 HOBBY LOBBY #587 $37.41 PAUL SCHNELL 01/12/2016 01/13/2016 IN *ENCOMPASS TELEMATICS,$650.00 PAUL SCHNELL 01/07/2016 01/11/2016 ON SITE SANITATION INC $52.93 SCOTT SCHULTZ 01/08/2016 01/11/2016 G&K SERVICES AR $672.58 SCOTT SCHULTZ 01/09/2016 01/11/2016 CINTAS 60A SAP $89.62 SCOTT SCHULTZ 01/09/2016 01/11/2016 CINTAS 60A SAP $81.97 SCOTT SCHULTZ 01/14/2016 01/15/2016 REPUBLIC SERVICES TRASH $318.61 SCOTT SCHULTZ 01/07/2016 01/11/2016 OFFICE DEPOT #1090 $2.09 FAITH SHEPPERD 01/07/2016 01/11/2016 OFFICE DEPOT #1090 $148.90 FAITH SHEPPERD 01/19/2016 01/21/2016 OFFICE DEPOT #1090 $529.77 FAITH SHEPPERD 01/07/2016 01/11/2016 TOTAL REFRIGERATION SYSTE $137.00 MICHAEL SHORTREED 01/08/2016 01/11/2016 LAMETTRY'S COLLISION $517.47 MICHAEL SHORTREED 01/12/2016 01/13/2016 DON'S PAINT & COLLISION $1,500.00 MICHAEL SHORTREED 01/13/2016 01/14/2016 UNIFORMS UNLIMITED INC.$286.96 MICHAEL SHORTREED 01/19/2016 01/21/2016 FBI NATIONAL ACADEMY ASSO $85.00 MICHAEL SHORTREED 01/21/2016 01/22/2016 BP#8775983LAUDERDALE BP $10.00 MICHAEL SHORTREED 01/21/2016 01/22/2016 CUB FOODS #1599 $35.96 MICHAEL SHORTREED 01/15/2016 01/18/2016 MENARDS BLAINE MN $9.63 ROBERT STARKEY 01/12/2016 01/14/2016 MENARDS MAPLEWOOD MN $5.88 RONALD SVENDSEN 01/11/2016 01/13/2016 CHINOOK BOOK $264.00 CHRIS SWANSON 01/07/2016 01/11/2016 LOWER TOWN PARKING $6.00 MICHAEL THOMPSON 01/08/2016 01/11/2016 DOROTHY ANN BAKERY & CAFE $76.99 KAREN WACHAL 01/13/2016 01/14/2016 SOL*SNAP-ON INDUSTRIAL $176.68 JEFF WILBER 01/07/2016 01/11/2016 SIRCHIE FINGER PRINT LABO $63.51 TAMMY WYLIE 01/09/2016 01/11/2016 ULINE *SHIP SUPPLIES $52.34 TAMMY WYLIE 01/09/2016 01/11/2016 AMAZON MKTPLACE PMTS $35.90 TAMMY WYLIE 01/10/2016 01/11/2016 BESTBUYCOM776710005594 $34.24 TAMMY WYLIE 01/11/2016 01/13/2016 OFFICE DEPOT #1090 $44.40 TAMMY WYLIE 01/20/2016 01/22/2016 LIFELINE TRAINING - CA $248.00 TAMMY WYLIE 01/08/2016 01/11/2016 QUILL CORPORATION $43.99 SUSAN ZWIEG 01/08/2016 01/11/2016 QUILL CORPORATION $5.98 SUSAN ZWIEG 01/12/2016 01/14/2016 OFFICE DEPOT #1090 $58.97 SUSAN ZWIEG 01/14/2016 01/18/2016 MENARDS MAPLEWOOD MN $19.03 SUSAN ZWIEG 01/21/2016 01/22/2016 QUILL CORPORATION $101.40 SUSAN ZWIEG $37,359.71 G1, Attachments Packet Page Number 58 of 152 Check Description Amount 96806 01347 COMCAST 4TH QTR PEG FEES-CITY REIMB 72,024.83 96807 02780 ACTIVENET TRAINING 1,000.00 02780 ACTIVENET EQUIPMENT 583.00 02780 ACTIVENET EQUIPMENT 88.00 02780 ACTIVENET EQUIPMENT 88.00 96808 00211 PROJ 09-09 PROF SRVS THRU 11/29/15 2,142.50 96809 02149 DESIGN 2016 SOLID WASTE GUIDE 340.00 96810 00283 CEU FIREFIGHTER PROGRAM 2016 2,175.00 96811 05028 CITY HALL SOLAR SYSTEM LEASE-FEB 397.00 05028 MCC SOLAR SYSTEM LEASE - FEB 369.00 96812 02407 BASKETBALL LIFT REPAIRS 719.50 96813 00393 MONTHLY SURTAX - JAN 24231123035 2,014.55 96814 05311 BASKETBALL OFFICIALS FEB 6TH 324.00 96815 04316 WORKFORCE DIRECTOR - 3RD QTR 2015 1,995.00 96816 01202 PARKS & REC BROCHURE FEB-APRIL 14,176.86 01202 SOLID WASTE GUIDE 2016 4,089.40 96817 01497 CONTINUING DISCLOSURE REPORT 2015 2,000.00 96818 04845 RECYCLING FEE - JANUARY 42,831.25 96819 04192 EMS BILLING - JANUARY 4,500.00 96820 01750 MDSE FOR RESALE 298.70 96821 02411 SCBA COMPRESSOR SRVS 877.50 96822 05559 ELECT ENROLLMENT ADMIN FEE - FEB 300.00 96823 01811 MDSE FOR RESALE 153.00 96824 03310 SMART BOARD FLAT PANEL 10,935.18 03310 ADOBE INDESIGN SUB 2016-2017 268.29 03310 SMART MEETING PRO SOFTWARE 173.70 96825 00036 CHARITABLE GAMBLING-N ROBOTICS 2,040.00 96826 05627 CLOCKWISE SRVS AGREEMENT 2016 3,240.00 96827 04155 ANNUAL FEE FOR WEBSITE SRVS 2016 14,625.87 04155 CIVICSEND MODULE SUB 2016 995.00 96828 03311 LATITUDE RUGGED TABLETS 4,404.68 03311 LATITUDE RUGGED 14 LAPTOP 2,349.20 03311 DOCKING STATIONS 520.16 96829 05618 LEASE CHARGES PD VEH #901 - JAN/FEB 7,093.77 96830 05372 UTILITIES FIRE TRAINING CENTER 135.00 96831 02958 YEARLY SUPPORT AGREEMENT 2016 4,250.00 96832 02795 PROJECTOR FOR COUNCIL CHAMBERS 9,187.10 96833 05030 EQUIP LEASE - MCC - PMT#43 4,344.07 96834 05598 PROSECUTION SERVICES 11,250.00 96835 05533 REPAIR ENGINE #333 1,072.68 96836 00846 PD PHONE-BASED INTERPRETIVE SRVS 172.62 96837 00986 MONTHLY SAC - JANUARY 51,663.15 96838 01035 REGISTRATION FEE FOR B GERVAIS 260.00 01035 MEMBERSHIP RENEWAL 25.00 96839 00001 REFUND J KINNING MEMBERSHIP 226.87 96840 00001 REFUND MANNIX CLARK EVENT CANCEL 200.00 96841 00001 REFUND S ANDERSON HP BENEFITS 140.00 96842 01345 ALL DAY TRAINING 2/23 R STRAND 250.00 96843 05617 VEHICLE WASHES - JANUARY 71.70 96844 02001 LICENSES OF AIRWATCH MOBILE DEVICE 5,100.00 96845 01413 ANNUAL SAFETY TRAINING PD 740.00 96846 00006 REFUND T DAHILL CHG TO SILVERFIT 101.42 96847 05628 SITEIMPROVE YEARLY SRVS 4,050.00 96848 00198 WATER UTILITY 121.42 96849 01538 UNIFORM PURCHASE 134.98 02/16/2016 SILVER FIT 02/16/2016 SITEIMPROVE, INC. 02/16/2016 ST PAUL REGIONAL WATER SRVS 02/16/2016 STREICHER'S 02/16/2016 CDW GOVERNMENT INC 02/16/2016 CDW GOVERNMENT INC 02/16/2016 CHARITABLE GAMBLING 02/16/2016 APPRIZE TECHNOLOGY SOLUTIONS 02/16/2016 BERNATELLO'S PIZZA 02/16/2016 CDW GOVERNMENT INC 02/16/2016 CHG CORPORATION 02/16/2016 CIVICPLUS 02/16/2016 TRANS-MEDIC 02/16/2016 THE WATSON CO INC 02/16/2016 ALEX AIR APPARATUS INC 02/16/2016 CIVICPLUS 02/16/2016 DELL MARKETING LP 02/16/2016 NYSTROM PUBLISHING CO INC 02/16/2016 SPRINGSTED INC 02/16/2016 TENNIS SANITATION LLC 02/16/2016 DELL MARKETING LP 02/16/2016 DELL MARKETING LP 02/16/2016 WILLIE MCCRAY 02/16/2016 CITY OF MINNEAPOLIS RECEIVABLES 02/16/2016 NYSTROM PUBLISHING CO INC 02/16/2016 ENTERPRISE FM TRUST 02/16/2016 FERRELLGAS 02/16/2016 ENERGY ALTERNATIVES SOLAR, LLC 02/16/2016 H & B SPECIALIZED PRODUCTS 02/16/2016 MN DEPT OF LABOR & INDUSTRY 02/16/2016 GOODPOINTE TECHNOLOGY INC 02/16/2016 INSIGHT PUBLIC SECTOR, INC. 02/16/2016 KANSAS STATE BANK OF MANHATTAN 02/16/2016 KELLY & LEMMONS, P.A. 02/16/2016 02/16/2016 HEIDI CAREY 02/16/2016 CENTURY COLLEGE 02/16/2016 ENERGY ALTERNATIVES SOLAR, LLC KIRVIDA FIRE 02/16/2016 LANGUAGE LINE SERVICES 02/16/2016 METROPOLITAN COUNCIL 02/16/2016 MN CHAPTER IAAI 02/16/2016 02/16/2016 THE ACTIVE NETWORK INC 02/16/2016 THE ACTIVE NETWORK INC 02/16/2016 BRAUN INTERTEC CORP. MN CHAPTER IAAI 02/16/2016 ONE TIME VENDOR 02/16/2016 ONE TIME VENDOR 02/16/2016 ONE TIME VENDOR 02/10/2016 RAMSEY-WASHINGTON CABLE COMM 02/16/2016 THE ACTIVE NETWORK INC 02/16/2016 THE ACTIVE NETWORK INC 02/16/2016 RAMSEY COUNTY 02/16/2016 RICE STREET CAR WASH Check Register City of Maplewood 02/12/2016 Date Vendor 02/16/2016 CITY OF ROSEVILLE 02/16/2016 SAFEASSURE CONSULTANTS INC. G1, Attachments Packet Page Number 59 of 152 96850 01578 ICE MELT FOR PARKS & PW CAMPUS 1,848.65 96851 05528 CONTRACT 7950665-003 559.43 05528 CONTRACT 7950665-011 448.80 05528 CONTRACT 7950665-004 251.10 05528 CONTRACT 7950665-001 250.51 05528 CONTRACT 7950665-002 249.74 05528 CONTRACT 7950665-005 240.73 05528 CONTRACT 7950665-010 86.40 96852 04334 40 CAL SPEER 180G AMMO (53652)2,485.00 96853 01683 UNIFORM PURCHASES 300.98 01683 UNIFORM PURCHASES 287.98 01683 UNIFORM PURCHASES 8.00 96854 00063 MONTHLY PMT 12/17 - 01/16 8,087.38 96855 02159 MGMT & MARKETING SRVS MCC - JAN 18,353.50 96856 05578 PLANNING FOR KID CITY PROGRAMMING 14,650.00 96857 05327 FIBER OPTIC LOCATE SRVS - 2016 1,771.51 UNIFORMS UNLIMITED INC 02/16/2016 ZAYO GROUP LLC 343,508.66 52 Checks in this report. 02/16/2016 VERIZON WIRELESS 02/16/2016 WHITE BEAR AREA YMCA 02/16/2016 Z PUPPETS ROSENSCHNOZ 02/16/2016 TOSHIBA FINANCIAL SERVICES (2) 02/16/2016 TOSHIBA FINANCIAL SERVICES (2) 02/16/2016 ULTRAMAX 02/16/2016 UNIFORMS UNLIMITED INC 02/16/2016 UNIFORMS UNLIMITED INC 02/16/2016 02/16/2016 TOSHIBA FINANCIAL SERVICES (2) 02/16/2016 TOSHIBA FINANCIAL SERVICES (2) 02/16/2016 TOSHIBA FINANCIAL SERVICES (2) 02/16/2016 TOSHIBA FINANCIAL SERVICES (2) 02/16/2016 TOSHIBA FINANCIAL SERVICES (2) 02/16/2016 T R F SUPPLY CO. G1, Attachments Packet Page Number 60 of 152 Settlement Date Payee Description Amount 2/8/2016 MN State Treasurer Drivers License/Deputy Registrar 33,461.04 2/9/2016 MN State Treasurer Drivers License/Deputy Registrar 57,686.59 2/10/2016 MN State Treasurer Drivers License/Deputy Registrar 50,957.32 2/10/2016 Delta Dental Dental Premium 1,399.34 2/11/2016 MN State Treasurer Drivers License/Deputy Registrar 44,179.63 2/12/2016 MN State Treasurer Drivers License/Deputy Registrar 21,197.64 2/12/2016 MN Dept of Natural Resources DNR electronic licenses 2,066.32 2/12/2016 US Bank VISA One Card*Purchasing card items 36,566.60 2/12/2016 Optum Health DCRP & Flex plan payments 5,339.58 252,854.06 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 61 of 152 Transaction Date Posting Date Merchant Name Transaction Amount Name 01/21/2016 01/25/2016 GOVERNMENT FINANCE $330.00 GAYLE BAUMAN 01/28/2016 02/01/2016 OFFICE DEPOT #1090 $5.51 REGAN BEGGS 01/28/2016 02/01/2016 OFFICE DEPOT #1090 $55.46 REGAN BEGGS 01/25/2016 01/26/2016 THE UPS STORE 2171 $13.77 CHAD BERGO 01/29/2016 01/29/2016 GRAMMARLY 888-318-6146 $139.95 CHAD BERGO 01/21/2016 01/25/2016 CARIBOU COFFEE CO # 155 $8.16 BRIAN BIERDEMAN 01/24/2016 01/25/2016 PETSMART INC 461 $25.70 BRIAN BIERDEMAN 01/25/2016 01/26/2016 RAY ALLEN MANUFACTURING,$42.49 BRIAN BIERDEMAN 01/25/2016 01/27/2016 BLAINS FARM & FLEET E-COM $35.70 BRIAN BIERDEMAN 02/03/2016 02/04/2016 NEVE'S UNIFORMS &$13.98 BRIAN BIERDEMAN 01/21/2016 01/25/2016 MISSISSIPPI MARKET - S $29.52 OAKLEY BIESANZ 01/23/2016 01/25/2016 VOLGISTICS INC $90.00 OAKLEY BIESANZ 01/27/2016 01/28/2016 PAWFECTION $6.88 OAKLEY BIESANZ 01/25/2016 01/26/2016 INTLCODECOUNCL LBX2544 $690.00 JASON BRASH 02/03/2016 02/04/2016 TARGET 00011858 $38.15 NEIL BRENEMAN 02/03/2016 02/05/2016 DOLRTREE 3150 00031500 $15.78 NEIL BRENEMAN 01/29/2016 02/01/2016 PRESS PLUS $26.00 SARAH BURLINGAME 01/29/2016 02/01/2016 THE STAR TRIBUNE CIRCULAT $0.99 SARAH BURLINGAME 02/04/2016 02/05/2016 PRESS PLUS ($26.00)SARAH BURLINGAME 01/26/2016 01/27/2016 OREILLY AUTO 00020743 $21.96 JOHN CAPISTRANT 01/29/2016 02/01/2016 HENRIKSEN ACE HARDWARE $24.98 JOHN CAPISTRANT 01/22/2016 01/25/2016 HENRIKSEN ACE HARDWARE $24.94 SCOTT CHRISTENSON 01/26/2016 01/28/2016 MENARDS OAKDALE MN $22.93 SCOTT CHRISTENSON 01/27/2016 01/29/2016 THE HOME DEPOT 2801 $14.78 SCOTT CHRISTENSON 01/28/2016 02/01/2016 THE HOME DEPOT 2801 $8.67 SCOTT CHRISTENSON 01/29/2016 02/01/2016 THE HOME DEPOT 2801 $18.46 SCOTT CHRISTENSON 02/01/2016 02/03/2016 MENARDS OAKDALE MN $4.91 SCOTT CHRISTENSON 01/26/2016 01/27/2016 U OF M CONTLEARNING $195.00 LUANNE CORTESI 01/22/2016 01/25/2016 FRATTALLONES WOODBURY AC ($12.08)CHARLES DEAVER 01/27/2016 01/29/2016 THE HOME DEPOT 2810 $9.61 CHARLES DEAVER 01/28/2016 02/01/2016 SUPERAMERICA 4848 $25.67 CHARLES DEAVER 02/02/2016 02/03/2016 SUPERAMERICA 4848 $38.50 CHARLES DEAVER 01/22/2016 01/25/2016 RAINBOW #7300 $44.90 TOM DOUGLASS 01/23/2016 01/25/2016 COMMERCIAL POOL & SPA SUP $374.75 TOM DOUGLASS 01/25/2016 01/27/2016 C CRETORS AND COMPANY $150.45 TOM DOUGLASS 01/28/2016 01/29/2016 IN *CROSSTOWN MECHANICAL $3,670.00 TOM DOUGLASS 01/29/2016 02/01/2016 WW GRAINGER $195.24 TOM DOUGLASS 02/03/2016 02/04/2016 NUCO2 LLC $183.64 TOM DOUGLASS 02/03/2016 02/04/2016 NUCO2 LLC $152.81 TOM DOUGLASS 02/03/2016 02/04/2016 NUCO2 LLC $199.05 TOM DOUGLASS 02/03/2016 02/04/2016 NUCO2 LLC $171.14 TOM DOUGLASS 02/03/2016 02/04/2016 NUCO2 LLC $179.57 TOM DOUGLASS 02/03/2016 02/04/2016 NUCO2 LLC $175.21 TOM DOUGLASS 01/22/2016 01/25/2016 AMAZON.COM $125.82 CHRISTINE EVANS 01/23/2016 01/25/2016 COMCAST CABLE COMM $328.70 CHRISTINE EVANS 01/26/2016 01/28/2016 OFFICE DEPOT #1090 $53.77 CHRISTINE EVANS 02/03/2016 02/05/2016 SUPERAMERICA 4022 $9.48 PAUL E EVERSON 01/28/2016 02/01/2016 STAPLES 00118836 $72.22 SHANN FINWALL 01/28/2016 02/01/2016 HOBBY-LOBBY #563 $21.38 SHANN FINWALL 01/29/2016 02/01/2016 IKEA BLOOMINGTON $288.57 MYCHAL FOWLDS 02/01/2016 02/03/2016 THE HOME DEPOT 2801 $25.81 MYCHAL FOWLDS 01/23/2016 01/25/2016 UPS*2920E0R249D $7.05 NICK FRANZEN 01/27/2016 01/28/2016 IDU*INSIGHT PUBLIC SEC $113.00 NICK FRANZEN 01/27/2016 01/28/2016 IDU*INSIGHT PUBLIC SEC $1,831.75 NICK FRANZEN 01/27/2016 01/28/2016 AWL*PEARSON EDUCATION $42.84 NICK FRANZEN 01/28/2016 01/29/2016 CVS/PHARMACY #01751 $3.43 NICK FRANZEN 01/24/2016 01/25/2016 CUB FOODS #1599 $50.00 CLARENCE GERVAIS G1, Attachments Packet Page Number 62 of 152 01/26/2016 01/27/2016 GRANDMAS BAKERY INC $48.48 CHRISTINE GIBSON 01/27/2016 01/29/2016 ACE OF SALES $20.00 CHRISTINE GIBSON 01/27/2016 01/29/2016 GRAND CLEANERS $121.93 CHRISTINE GIBSON 02/02/2016 02/03/2016 GRANDMAS BAKERY INC $48.48 CHRISTINE GIBSON 01/29/2016 02/01/2016 ABLE HOSE $400.00 MARK HAAG 02/02/2016 02/03/2016 HENRIKSEN ACE HARDWARE $19.27 MILES HAMRE 01/28/2016 01/29/2016 HENRIKSEN ACE HARDWARE $42.51 TAMARA HAYS 02/02/2016 02/03/2016 FEDEX 870176523625 $4.27 TIMOTHY HOFMEISTER 02/03/2016 02/04/2016 FEDEX 782288908579 $8.25 TIMOTHY HOFMEISTER 01/27/2016 01/28/2016 DALCO ENTERPRISES, INC $660.94 DAVID JAHN 01/28/2016 01/29/2016 AMAZON MKTPLACE PMTS $160.46 DAVID JAHN 01/28/2016 02/01/2016 VALLEY TROPHY $8.00 JUSTIN JAMES 01/25/2016 01/26/2016 HENRIKSEN ACE HARDWARE $8.53 AMANDA JASKOWIAK 01/26/2016 01/27/2016 MILLS FLEET FARM 2700 $361.46 DON JONES 01/27/2016 01/28/2016 MILLS FLEET FARM 2700 $15.32 DON JONES 12/31/2015 01/29/2016 PIONEER PRESS SUBSCRIPTI ($312.00)LOIS KNUTSON 01/26/2016 01/26/2016 PANERA BREAD #601305 $86.73 LOIS KNUTSON 01/26/2016 01/26/2016 PANERA BREAD #601305 $11.33 LOIS KNUTSON 01/28/2016 01/29/2016 WWW.PHOTOSNACK.COM $19.00 LOIS KNUTSON 01/28/2016 02/01/2016 FIRST SHRED $94.60 LOIS KNUTSON 01/29/2016 02/01/2016 WWW.PHOTOSNACK.COM $19.00 LOIS KNUTSON 01/29/2016 02/01/2016 COURTYARD BY MARRIOTT STC $126.99 LOIS KNUTSON 01/27/2016 01/28/2016 UNIFORMS UNLIMITED INC.$38.99 NICHOLAS KREKELER 02/01/2016 02/02/2016 UNIFORMS UNLIMITED INC.($9.00)NICHOLAS KREKELER 02/02/2016 02/03/2016 COMCAST CABLE COMM $73.82 DAVID KVAM 02/02/2016 02/04/2016 IACIS $100.00 DAVID KVAM 02/02/2016 02/04/2016 OXYGENFORENSICCOMEN $1,199.00 DAVID KVAM 02/03/2016 02/04/2016 DON'S PAINT & COLLISION $1,027.56 DAVID KVAM 01/27/2016 01/29/2016 MENARDS OAKDALE MN $129.00 STEVE LUKIN 02/01/2016 02/02/2016 MINNESOTA STATE FIRE CHIE $300.00 STEVE LUKIN 02/02/2016 02/03/2016 COMCAST CABLE COMM $2.25 STEVE LUKIN 02/03/2016 02/03/2016 AIRGASS NORTH $28.47 STEVE LUKIN 01/22/2016 01/25/2016 JOHN DEERE LANDSCAPES530 $23.03 BRENT MEISSNER 01/27/2016 01/28/2016 BEST BUY MHT 00000109 $4,102.81 MICHAEL MONDOR 01/28/2016 01/29/2016 LEGEND DATA SYSTEMS $563.70 MICHAEL MONDOR 02/01/2016 02/03/2016 BOUND TREE MEDICAL LLC $566.44 MICHAEL MONDOR 02/02/2016 02/03/2016 NATIONAL REGISTRY EMT $255.00 MICHAEL MONDOR 02/04/2016 02/05/2016 NATIONAL REGISTRY EMT $20.00 MICHAEL MONDOR 02/04/2016 02/05/2016 CHANNING BETE CO AHA $57.00 MICHAEL MONDOR 01/28/2016 01/29/2016 TRUCK UTILITIES INC ST PA $1,367.76 BRYAN NAGEL 01/21/2016 01/25/2016 HOULE S FARM, GARDEN & PE $45.30 RICHARD NORDQUIST 01/26/2016 01/27/2016 HENRIKSEN ACE HARDWARE $6.41 JORDAN ORE 01/22/2016 01/25/2016 AUTO PLUS LITTLE CANADA $116.04 STEVEN PRIEM 01/22/2016 01/25/2016 EMERGENCY AUTOMOTIVE $217.50 STEVEN PRIEM 01/22/2016 01/25/2016 AN FORD WHITE BEAR LAK $31.20 STEVEN PRIEM 01/22/2016 01/25/2016 ZIEGLER INC COLUMBUS $171.08 STEVEN PRIEM 01/25/2016 01/26/2016 AN FORD WHITE BEAR LAK $145.42 STEVEN PRIEM 01/25/2016 02/01/2016 GENERATOR SPECIALTY CO $219.50 STEVEN PRIEM 01/26/2016 01/27/2016 FACTORY MOTOR PARTS #19 $148.66 STEVEN PRIEM 01/26/2016 01/27/2016 AUTO PLUS-LITTLE CANADA $66.39 STEVEN PRIEM 01/26/2016 01/27/2016 IN *B&L SUPPLY INC.$916.75 STEVEN PRIEM 01/26/2016 01/27/2016 AN FORD WHITE BEAR LAK $86.87 STEVEN PRIEM 01/26/2016 01/27/2016 METRO PRODUCTS INC $51.89 STEVEN PRIEM 01/26/2016 01/27/2016 CRYSTEEL TRUCK EQUIP INC $1,860.89 STEVEN PRIEM 01/27/2016 01/28/2016 HENRIKSEN ACE HARDWARE $15.87 STEVEN PRIEM 01/27/2016 01/28/2016 AN FORD WHITE BEAR LAK $26.94 STEVEN PRIEM 01/28/2016 01/29/2016 VCN**MNSTATEPATROL $64.50 STEVEN PRIEM 01/28/2016 01/29/2016 AN FORD WHITE BEAR LAK $24.60 STEVEN PRIEM G1, Attachments Packet Page Number 63 of 152 01/28/2016 02/01/2016 KREMER SERVICES $1,447.78 STEVEN PRIEM 01/28/2016 02/01/2016 ZAHL PMC $421.08 STEVEN PRIEM 01/29/2016 02/02/2016 MINNESOTA EQUIPMENT $17.92 STEVEN PRIEM 02/01/2016 02/02/2016 AUTO PLUS-LITTLE CANADA $42.50 STEVEN PRIEM 02/01/2016 02/02/2016 AUTO PLUS-LITTLE CANADA $43.80 STEVEN PRIEM 02/01/2016 02/02/2016 POLAR CHEVROLET MAZDA $151.22 STEVEN PRIEM 02/01/2016 02/03/2016 TRI-STATE BOBCAT $288.32 STEVEN PRIEM 02/02/2016 02/04/2016 MINNESOTA EQUIPMENT $458.74 STEVEN PRIEM 02/04/2016 02/05/2016 TRUCK UTILITIES INC ST PA $283.19 STEVEN PRIEM 01/23/2016 01/25/2016 RED WING SHOE #727 $165.74 MICHAEL REILLY 01/25/2016 01/26/2016 HILLYARD INC MINNEAPOLIS $162.06 MICHAEL REILLY 01/29/2016 02/01/2016 HILLYARD INC MINNEAPOLIS $1,070.80 MICHAEL REILLY 01/26/2016 01/27/2016 ELIVATE $366.65 LORI RESENDIZ 01/27/2016 01/28/2016 ELIVATE $487.80 LORI RESENDIZ 01/29/2016 02/01/2016 POLAR ELECTRO ($174.81)LORI RESENDIZ 01/29/2016 02/01/2016 APPOINTMENT-PLUS/STORMSOU $49.00 LORI RESENDIZ 02/01/2016 02/01/2016 PPL*INSANITY $32.23 LORI RESENDIZ 02/04/2016 02/04/2016 LES MILLS WEST COAST $270.00 LORI RESENDIZ 01/27/2016 01/28/2016 PIONEER PRESS ADVERTISING $80.80 AUDRA ROBBINS 02/01/2016 02/02/2016 VIKING INDUSTRIAL CENTER $129.36 ROBERT RUNNING 02/02/2016 02/04/2016 NAPA STORE 3279016 $89.83 ROBERT RUNNING 01/22/2016 01/25/2016 LILLIE SUBURBAN NEWSPAPER $275.50 DEB SCHMIDT 01/26/2016 01/27/2016 LILLIE SUBURBAN NEWSPAPER $253.75 DEB SCHMIDT 01/26/2016 01/27/2016 STAR STATIONERS $32.46 DEB SCHMIDT 01/23/2016 01/25/2016 SUPERAMERICA 4023 $20.00 PAUL SCHNELL 01/26/2016 01/28/2016 SPOK INC $16.12 SCOTT SCHULTZ 01/29/2016 02/01/2016 ON SITE SANITATION INC $114.00 SCOTT SCHULTZ 02/03/2016 02/04/2016 G&K SERVICES AR $779.84 SCOTT SCHULTZ 01/27/2016 01/28/2016 DON'S PAINT & COLLISION $709.22 MICHAEL SHORTREED 02/02/2016 02/03/2016 GRAFIX SHOPPE $285.00 MICHAEL SHORTREED 02/03/2016 02/05/2016 DRAIN KING $205.00 ANDREA SINDT 02/04/2016 02/05/2016 FEDEX 782299430324 $25.64 ROBERT STARKEY 01/27/2016 01/29/2016 MENARDS MAPLEWOOD MN $32.58 RONALD SVENDSEN 01/27/2016 01/28/2016 UNIVERSAL ATHLETIC $72.81 JAMES TAYLOR 01/27/2016 01/28/2016 UNIVERSAL ATHLETIC $421.82 JAMES TAYLOR 01/27/2016 01/29/2016 OFFICE DEPOT #1090 $51.20 KAREN WACHAL 01/21/2016 01/25/2016 OFFICE DEPOT #1090 $32.13 TAMMY WYLIE 01/21/2016 01/25/2016 OFFICE DEPOT #1090 $24.63 TAMMY WYLIE 01/25/2016 01/26/2016 FITZCO, INC.$132.43 TAMMY WYLIE 01/29/2016 01/29/2016 ULINE *SHIP SUPPLIES $105.21 TAMMY WYLIE 02/01/2016 02/02/2016 BCA TRAINING EDUCATION $150.00 TAMMY WYLIE 02/02/2016 02/03/2016 BESTBUYCOM780279019879 $96.31 TAMMY WYLIE 01/28/2016 02/01/2016 FIRST SHRED $61.80 SUSAN ZWIEG 02/01/2016 02/03/2016 M/A ASSOCIATES $339.00 SUSAN ZWIEG $36,566.60 G1, Attachments Packet Page Number 64 of 152 CHECK #CHECK DATE EMPLOYEE NAME 1,291.80 1,001.18 606.20 4,572.72 1,195.60 5,596.00 826.70 1,967.20 1,079.20 10,480.90 3,153.60 3,332.80 1,077.93 826.00 3,401.60 683.30 01/29/16 FISHER, CASSANDRA 924.00 01/29/16 DUGAS, MICHAEL 4,381.47 01/29/16 ERICKSON, VIRGINIA 3,528.27 01/29/16 CROTTY, KERRY 4,850.50 01/29/16 DEMULLING, JOSEPH 3,836.12 01/29/16 BUSACK, DANIEL 4,160.79 01/29/16 CARNES, JOHN 2,929.94 01/29/16 BENJAMIN, MARKESE 3,270.08 01/29/16 BIERDEMAN, BRIAN 7,021.40 01/29/16 BARTZ, PAUL 4,447.03 01/29/16 BELDE, STANLEY 3,421.30 01/29/16 ALDRIDGE, MARK 6,754.10 01/29/16 BAKKE, LONN 4,470.34 01/29/16 WYLIE, TAMMY 1,801.79 01/29/16 ABEL, CLINT 3,463.06 01/29/16 SHEPPERD, FAITH 2,023.70 01/29/16 SHORTREED, MICHAEL 10,099.84 01/29/16 SCHNELL, PAUL 15,677.51 01/29/16 SHEA, STEPHANIE 1,610.59 01/29/16 CORCORAN, THERESA 2,044.89 01/29/16 KVAM, DAVID 6,709.41 01/29/16 VITT, SANDRA 1,046.18 01/29/16 WEAVER, KRISTINE 2,534.49 01/29/16 OSTER, ANDREA 4,016.71 01/29/16 RICHTER, CHARLENE 1,083.07 01/29/16 MECHELKE, SHERRIE 1,126.19 01/29/16 MOY, PAMELA 1,634.07 01/29/16 CRAWFORD, LEIGH 2,790.89 01/29/16 LARSON, MICHELLE 2,042.59 01/29/16 LO, CHING 976.77 01/29/16 SCHMIDT, DEBORAH 3,281.11 01/29/16 BEGGS, REGAN 1,820.80 01/29/16 HAAG, KAREN 10,303.36 01/29/16 RUEB, JOSEPH 3,211.40 01/29/16 ARNOLD, AJLA 1,942.03 01/29/16 ANDERSON, CAROLE 2,640.22 01/29/16 DEBILZAN, JUDY 2,282.59 01/29/16 BAUMAN, GAYLE 6,172.88 01/29/16 OSWALD, BRENDA 2,099.75 01/29/16 KNUTSON, ALEC 258.00 01/29/16 RAMEAUX, THERESE 8,426.02 JAHN, DAVID 2,911.15 01/29/16 BURLINGAME, SARAH 2,433.31 01/29/16 KNUTSON, LOIS 3,134.60 01/29/16 CHRISTENSON, SCOTT 2,152.29 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount 01/29/16 COLEMAN, MELINDA 6,717.36 01/29/16 FUNK, MICHAEL 5,726.88 01/29/16 SMITH, BRYAN 456.30 01/29/16 XIONG, TOU 456.30 AMOUNT 01/29/16 ABRAMS, MARYLEE 456.30 01/29/16 JUENEMANN, KATHLEEN 456.30 01/29/16 SLAWIK, NORA 518.43 01/29/16 G1, Attachments Packet Page Number 65 of 152 3,557.25 3,293.60 301.36 769.00 4,058.00 1,359.30 56.92 119.99 68.48 156.08 369.98 113.84 800.00 2,712.24 2,434.80 3,694.40 124.50 74.70 1,635.12 1,635.12 1,840.32 5,113.25 01/29/16 KERSKA, JOSEPH 684.83 01/29/16 KONDER, RONALD 765.22 01/29/16 KANE, ROBERT 1,027.50 01/29/16 KARRAS, JAMIE 498.34 01/29/16 HUTCHINSON, JAMES 393.75 01/29/16 JANSEN, CHAD 598.00 01/29/16 HALWEG, JODI 3,704.05 01/29/16 HAWTHORNE, ROCHELLE 3,871.65 01/29/16 HAGEN, MICHAEL 514.40 01/29/16 HALE, JOSEPH 390.00 01/29/16 DAWSON, RICHARD 5,530.45 01/29/16 EVERSON, PAUL 9,415.94 01/29/16 CRUMMY, CHARLES 456.55 01/29/16 DABRUZZI, THOMAS 4,539.27 01/29/16 COREY, ROBERT 289.37 01/29/16 CRAWFORD - JR, RAYMOND 5,029.43 01/29/16 CAPISTRANT, JACOB 83.59 01/29/16 CAPISTRANT, JOHN 525.00 01/29/16 BEITLER, NATHAN 462.98 01/29/16 BOURQUIN, RON 908.96 01/29/16 BAHL, DAVID 495.00 01/29/16 BAUMAN, ANDREW 3,680.89 01/29/16 ZAPPA, ANDREW 2,387.49 01/29/16 ANDERSON, BRIAN 32.15 01/29/16 WENZEL, JAY 3,409.87 01/29/16 XIONG, KAO 3,492.19 01/29/16 THIENES, PAUL 7,813.75 01/29/16 VANG, PAM 2,324.12 01/29/16 TAUZELL, BRIAN 3,408.48 01/29/16 THEISEN, PAUL 5,892.37 01/29/16 STEINER, JOSEPH 4,890.88 01/29/16 SYPNIEWSKI, WILLIAM 5,811.14 01/29/16 SLATER, BENJAMIN 2,756.32 01/29/16 STARKEY, ROBERT 471.25 01/29/16 REZNY, BRADLEY 3,763.65 01/29/16 SCHOEN, ZACHARY 3,380.49 01/29/16 PARKER, JAMES 3,035.88 01/29/16 PETERSON, JARED 2,136.06 01/29/16 OLDING, PARKER 2,796.42 01/29/16 OLSON, JULIE 3,612.18 01/29/16 MULVIHILL, MARIA 2,642.48 01/29/16 NYE, MICHAEL 6,191.00 01/29/16 METRY, ALESIA 8,068.94 01/29/16 MICHELETTI, BRIAN 3,495.61 01/29/16 MARINO, JASON 4,004.13 01/29/16 MCCARTY, GLEN 3,555.13 01/29/16 LANGNER, TODD 3,213.02 01/29/16 LYNCH, KATHERINE 3,601.90 01/29/16 KROLL, BRETT 3,365.99 01/29/16 LANGNER, SCOTT 3,162.13 01/29/16 KONG, TOMMY 3,351.62 01/29/16 KREKELER, NICHOLAS 1,062.97 01/29/16 JASKOWIAK, AMANDA 360.00 01/29/16 JOHNSON, KEVIN 4,273.45 01/29/16 HOFMEISTER, TIMOTHY 511.50 01/29/16 JAMES JR, JUSTIN 464.00 01/29/16 HIEBERT, STEVEN 3,547.51 01/29/16 HOEMKE, MICHAEL 3,192.26 01/29/16 HAWKINSON JR, TIMOTHY 3,894.78 01/29/16 HER, PHENG 3,147.66 01/29/16 FRITZE, DEREK 6,828.63 01/29/16 GABRIEL, ANTHONY 7,134.28 01/29/16 FORSYTHE, MARCUS 3,674.52 G1, Attachments Packet Page Number 66 of 152 2,453.76 4,445.76 1,818.72 4,014.57 8,862.13 8,532.57 2,344.80 983.60 2,629.60 2,452.00 2,229.60 4,484.16 2,229.60 1,427.60 6,562.12 10.91 01/29/16 WACHAL, KAREN 1,120.65 01/29/16 HUTCHINSON, ANN 2,873.90 01/29/16 SOUTTER, CHRISTINE 140.00 01/29/16 DEAVER, CHARLES 573.04 01/29/16 GERNES, CAROLE 988.76 01/29/16 ORE, JORDAN 2,079.44 01/29/16 BIESANZ, OAKLEY 1,717.83 01/29/16 NAUGHTON, JOHN 2,324.89 01/29/16 NORDQUIST, RICHARD 2,312.00 01/29/16 HAYS, TAMARA 1,888.60 01/29/16 HINNENKAMP, GARY 3,673.92 01/29/16 SONNEK, MELISSA 1,023.41 01/29/16 HAMRE, MILES 2,126.29 01/29/16 JANASZAK, MEGHAN 2,007.39 01/29/16 KONEWKO, DUWAYNE 11,332.24 01/29/16 THOMPSON, MICHAEL 5,001.31 01/29/16 ZIEMAN, SCOTT 152.00 01/29/16 LINDBLOM, RANDAL 4,373.91 01/29/16 LOVE, STEVEN 4,167.24 01/29/16 ENGSTROM, ANDREW 2,966.90 01/29/16 JAROSCH, JONATHAN 3,386.59 01/29/16 BURLINGAME, NATHAN 2,612.00 01/29/16 DUCHARME, JOHN 2,946.32 01/29/16 RUNNING, ROBERT 2,559.69 01/29/16 TEVLIN, TODD 4,554.49 01/29/16 OSWALD, ERICK 2,636.55 01/29/16 RUIZ, RICARDO 1,923.29 01/29/16 MEISSNER, BRENT 2,324.89 01/29/16 NAGEL, BRYAN 8,335.26 01/29/16 EDGE, DOUGLAS 2,302.51 01/29/16 JONES, DONALD 4,725.71 01/29/16 BUCKLEY, BRENT 2,324.89 01/29/16 DEBILZAN, THOMAS 2,327.19 01/29/16 SINDT, ANDREA 5,310.60 01/29/16 BRINK, TROY 5,011.69 01/29/16 ZWIEG, SUSAN 3,582.80 01/29/16 CORTESI, LUANNE 3,026.19 01/29/16 GERVAIS-JR, CLARENCE 13,144.11 01/29/16 LUKIN, STEVEN 13,520.98 01/29/16 SVENDSEN, RONALD 8,051.71 01/29/16 TROXEL, REID 353.65 01/29/16 SEDLACEK, JEFFREY 7,525.98 01/29/16 STREFF, MICHAEL 5,454.00 01/29/16 RODDY, BRETT 495.11 01/29/16 RODRIGUEZ, ROBERTO 180.06 01/29/16 POWERS, KENNETH 810.21 01/29/16 RAINEY, JAMES 983.84 01/29/16 PETERSON, MARK 453.75 01/29/16 PETERSON, ROBERT 4,203.14 01/29/16 PACHECO, ALPHONSE 559.44 01/29/16 PARROW, JOSHUA 315.08 01/29/16 OLSON, JAMES 2,816.78 01/29/16 OPHEIM, JOHN 547.50 01/29/16 NOVAK, JEROME 6,063.20 01/29/16 NOWICKI, PAUL 308.65 01/29/16 NEILY, STEVEN 315.08 01/29/16 NIELSEN, KENNETH 60.00 01/29/16 MONDOR, MICHAEL 4,025.34 01/29/16 MORGAN, JEFFERY 188.05 01/29/16 LOCHEN, MICHAEL 523.09 01/29/16 MERKATORIS, BRETT 308.67 01/29/16 KUBAT, ERIC 3,672.29 01/29/16 LINDER, TIMOTHY 3,845.82 G1, Attachments Packet Page Number 67 of 152 3,207.20 4,520.88 2,453.60 3,431.20 1,715.60 1,817.31 2,084.80 16.99 15.97 01/29/16 RUZICHKA, JANICE 250.00 01/29/16 SKRYPEK, JOSHUA 759.00 01/29/16 KUHN, MATTHEW 238.50 01/29/16 O'CONNER, TERRINA 761.25 01/29/16 HOFMEISTER, MARY 1,276.40 01/29/16 KRECH, TRAVIS 252.00 01/29/16 HENDRICKS, JENNIFER 678.07 01/29/16 HERMANN, MICHELLE 220.50 01/29/16 GIBSON, CHRISTINE 2,176.19 01/29/16 GREEN, MATTHEW 330.75 01/29/16 DIONNE, ANN 434.50 01/29/16 EVANS, CHRISTINE 4,258.83 01/29/16 WILBER, JEFFREY 2,083.72 01/29/16 CRANDALL, KRISTA 122.85 01/29/16 JENSEN, JOSEPH 1,840.81 01/29/16 SCHULTZ, SCOTT 5,712.14 01/29/16 ADAMS, DAVID 2,207.21 01/29/16 HAAG, MARK 3,048.31 01/29/16 WILLIAMS, JAMES 198.00 01/29/16 XIONG, BLONG 130.50 01/29/16 TAYLOR, JAMES 5,321.33 01/29/16 THIELMAN, RICHARD 97.50 01/29/16 SALINAS, DANIEL 108.00 01/29/16 STILP, MADISON 42.00 01/29/16 RYCHLICKI, NICHOLE 60.00 01/29/16 SALCHOW, CONNOR 243.00 01/29/16 ROBBINS, CAMDEN 621.50 01/29/16 RUSS, KAYLA 123.50 01/29/16 RASMUSSEN, BRADLEY 76.00 01/29/16 ROBBINS, AUDRA 7,036.93 01/29/16 PHENGPHAENG, RICKY 166.50 01/29/16 PIEPER, THEODORE 196.25 01/29/16 MURRAY, LYNDSAY 189.00 01/29/16 PHENGPHAENG, MAICHOUA 141.75 01/29/16 MIGGLER, ABIGAIL 42.00 01/29/16 MOUA, CHEE 75.00 01/29/16 LESNICK, JACOB 81.00 01/29/16 MCKANE, COLLIN 216.00 01/29/16 JASKULSKE, NICHOLAS 70.00 01/29/16 JORGENSON, SETH 108.00 01/29/16 JACOBS, ROCHELLE 146.25 01/29/16 JASKULSKE, JOHN 70.00 01/29/16 FISHER, CHANCE 75.00 01/29/16 HILDEBRANDT, ALANNA 108.00 01/29/16 DIEZ, ANTONIO 263.00 01/29/16 ETTER, LAURA 56.00 01/29/16 BJORK, BRANDON 338.25 01/29/16 BRENEMAN, NEIL 5,012.55 01/29/16 ANDERSON, JOSHUA 56.00 01/29/16 AYD, GWEN 216.00 01/29/16 WEIDNER, JAMES 1,584.00 01/29/16 WELLENS, MOLLY 2,102.02 01/29/16 SWAN, DAVID 2,970.59 01/29/16 SWANSON, CHRIS 1,972.99 01/29/16 BRASH, JASON 2,941.29 01/29/16 CARVER, NICHOLAS 9,038.52 01/29/16 LORENZ, DANIELA 382.50 01/29/16 MARTIN, MICHAEL 6,579.17 01/29/16 KROLL, LISA 2,106.59 01/29/16 FINWALL, SHANN 3,934.41 01/29/16 HOIER, KARA 840.94 01/29/16 JOHNSON, ELIZABETH 1,605.74 01/29/16 GAYNOR, VIRGINIA 3,513.22 G1, Attachments Packet Page Number 68 of 152 1,964.00 1,940.80 2,004.00 2,512.80 3,114.38 740.85 01/29/16 BERGO, CHAD 6,051.05 01/29/16 FOWLDS, MYCHAL 4,877.70 01/29/16 REILLY, MICHAEL 4,085.69 01/29/16 STEFFEN, MICHAEL 108.00 01/29/16 XIONG, BOON 1,887.93 01/29/16 MALONEY, SHAUNA 99.00 01/29/16 PRINS, KELLY 3,964.51 01/29/16 KRECH, ELAINE 696.64 01/29/16 MAIDMENT, COLIN 721.64 01/29/16 DOUGLASS, TOM 4,722.59 01/29/16 HEINTZ, JOSHUA 225.00 01/29/16 CRAWFORD, SHAWN 500.00 01/29/16 CRAYNE, WILLIAM 189.00 01/29/16 GRACE, EMILY 149.63 01/29/16 AUSTIN, CATHERINE 252.00 01/29/16 ELLISON, LELIA 70.00 01/29/16 FRANZMEIER, EILEEN 201.00 01/29/16 BUTLER-MILLER, JADE 125.88 01/29/16 CHRISTAL, JENNIFER 80.00 01/29/16 BILJAN, MERANDA 171.00 01/29/16 BOSLEY, CAROL 129.25 01/29/16 ZIMMERMAN, JANE 139.76 01/29/16 AUBUCHON, IMAGINARA 337.92 01/29/16 WAKEM, CAITLYN 18.00 01/29/16 YANG, JUDY 176.00 01/29/16 TRUONG, CHAU 28.00 01/29/16 TUPY, MARCUS 96.00 01/29/16 SMITLEY, SHARON 300.72 01/29/16 TREPANIER, TODD 290.64 01/29/16 SCHREIER, ROSEMARIE 145.26 01/29/16 SMITH, JEROME 104.50 01/29/16 ROMERO, JENNIFER 23.50 01/29/16 SCHERER, KATHLENE 88.38 01/29/16 RESENDIZ, LORI 2,837.55 01/29/16 ROLLERSON, TERRANCE 45.57 01/29/16 OHS, CYNTHIA 40.69 01/29/16 RANEY, COURTNEY 1,051.26 01/29/16 MUSKAT, JULIE 174.39 01/29/16 NITZ, CARA 377.67 01/29/16 LAMSON, ELIANA 27.38 01/29/16 MCKILLOP, AMANDA 185.26 01/29/16 IACARELLA-FUDALI, BARBARA 79.00 01/29/16 JOHNSON, BARBARA 588.65 01/29/16 HAASCH, ANGELA 66.50 01/29/16 HOLMBERG, LADONNA 153.76 01/29/16 GRUENHAGEN, LINDA 333.13 01/29/16 GUSTAFSON, BRENDA 144.00 01/29/16 GARTNER, DARYL 51.00 01/29/16 GREGG, PETER 133.50 01/29/16 DEMPSEY, BETH 312.40 01/29/16 ERICKSON-CLARK, CAROL 37.50 01/29/16 CLARK, PAMELA 79.20 01/29/16 CURLEY, ELAINE 30.00 01/29/16 BEAR, AMANDA 273.00 01/29/16 BUTLER, ANGELA 45.63 01/29/16 YANG, YOUA 159.50 01/29/16 BASSETT, ANDREA 139.50 01/29/16 ST SAUVER, CRAIG 671.00 01/29/16 WISTL, MOLLY 416.25 01/29/16 PRIEM, STEVEN 5,125.59 01/29/16 WOEHRLE, MATTHEW 2,382.50 01/29/16 TRAUTMAN, JACOB 240.75 01/29/16 OJCZYK, CYNTHIA 378.00 G1, Attachments Packet Page Number 69 of 152 3,084.80 99102013 99102014 99102015 99102016 99102017 99102018 99102019 99102020 99102021 99102022 01/29/16 WILLIAMS III, WALLACE 104.00 01/29/16 VANG, VICHAI 220.00 707,168.61 01/29/16 MEISSNER, MICHAEL 54.00 01/29/16 TARR-JR, GUS 15.00 01/29/16 WAGNER, ERIC 154.00 01/29/16 BONKO, NICHOLAS 120.00 01/29/16 BRADY, MADYSON 162.00 01/29/16 KRUEGER, SCOTT 101.00 01/29/16 RENNER, MICHAEL 2,113.15 01/29/16 HILLESTAD, RYAN 91.00 01/29/16 KVAM, MATTHEW 143.00 01/29/16 FRANZEN, NICHOLAS 6,329.57 G1, Attachments Packet Page Number 70 of 152 CHECK #CHECK DATE EMPLOYEE NAME 200.00 02/12/16 FISHER, CASSANDRA 1,291.88 02/12/16 DUGAS, MICHAEL 3,786.81 02/12/16 ERICKSON, VIRGINIA 3,353.82 02/12/16 CROTTY, KERRY 4,167.22 02/12/16 DEMULLING, JOSEPH 3,441.26 02/12/16 BUSACK, DANIEL 3,857.55 02/12/16 CARNES, JOHN 2,983.84 02/12/16 BENJAMIN, MARKESE 3,198.95 02/12/16 BIERDEMAN, BRIAN 3,619.80 02/12/16 BARTZ, PAUL 3,287.73 02/12/16 BELDE, STANLEY 3,421.30 02/12/16 ALDRIDGE, MARK 3,936.83 02/12/16 BAKKE, LONN 3,392.41 02/12/16 WYLIE, TAMMY 1,801.79 02/12/16 ABEL, CLINT 3,162.13 02/12/16 SHEPPERD, FAITH 2,023.70 02/12/16 SHORTREED, MICHAEL 4,423.37 02/12/16 SCHNELL, PAUL 5,298.75 02/12/16 SHEA, STEPHANIE 1,610.59 02/12/16 CORCORAN, THERESA 2,044.89 02/12/16 KVAM, DAVID 4,551.01 02/12/16 VITT, SANDRA 1,426.53 02/12/16 WEAVER, KRISTINE 2,534.49 02/12/16 OSTER, ANDREA 2,049.51 02/12/16 RICHTER, CHARLENE 952.63 02/12/16 MECHELKE, SHERRIE 1,555.47 02/12/16 MOY, PAMELA 1,752.10 02/12/16 CRAWFORD, LEIGH 1,964.19 02/12/16 LARSON, MICHELLE 2,042.59 02/12/16 LO, CHING 951.27 02/12/16 SCHMIDT, DEBORAH 3,281.11 02/12/16 BEGGS, REGAN 1,820.80 02/12/16 HAAG, KAREN 4,907.36 02/12/16 RUEB, JOSEPH 3,211.40 02/12/16 ARNOLD, AJLA 2,323.86 02/12/16 ANDERSON, CAROLE 2,490.51 02/12/16 DEBILZAN, JUDY 2,282.59 02/12/16 BAUMAN, GAYLE 5,274.79 02/12/16 OSWALD, BRENDA 2,048.65 02/12/16 KNUTSON, ALEC 324.00 02/12/16 RAMEAUX, THERESE 3,614.41 02/12/16 JAHN, DAVID 2,266.33 02/12/16 BURLINGAME, SARAH 2,433.31 02/12/16 KNUTSON, LOIS 2,528.39 02/12/16 CHRISTENSON, SCOTT 2,165.79 02/12/16 COLEMAN, MELINDA 5,925.56 02/12/16 FUNK, MICHAEL 5,125.70 02/12/16 XIONG, TOU 456.30 02/12/16 JUENEMANN, KATHLEEN 456.30 02/12/16 SLAWIK, NORA 518.43 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in AmountAMOUNT 02/12/16 ABRAMS, MARYLEE 456.30 02/12/16 SMITH, BRYAN 456.30 G1, Attachments Packet Page Number 71 of 152 17.91 02/12/16 KARRAS, JAMIE 154.33 02/12/16 KERSKA, JOSEPH 520.86 02/12/16 JANSEN, CHAD 495.12 02/12/16 KANE, ROBERT 697.50 02/12/16 HAWTHORNE, ROCHELLE 3,274.24 02/12/16 HUTCHINSON, JAMES 596.25 02/12/16 HALE, JOSEPH 240.00 02/12/16 HALWEG, JODI 3,271.62 02/12/16 EVERSON, PAUL 3,778.42 02/12/16 HAGEN, MICHAEL 395.45 02/12/16 DABRUZZI, THOMAS 2,752.21 02/12/16 DAWSON, RICHARD 3,719.18 02/12/16 CRAWFORD - JR, RAYMOND 3,480.35 02/12/16 CRUMMY, CHARLES 22.51 02/12/16 CAPISTRANT, JOHN 326.25 02/12/16 COREY, ROBERT 488.71 02/12/16 BOURQUIN, RON 891.82 02/12/16 CAPISTRANT, JACOB 176.84 02/12/16 BAUMAN, ANDREW 2,972.71 02/12/16 BEITLER, NATHAN 488.69 02/12/16 BAHL, DAVID 457.50 02/12/16 BASSETT, BRENT 189.70 02/12/16 ZAPPA, ANDREW 2,067.58 02/12/16 ANDERSON, BRIAN 659.11 02/12/16 WENZEL, JAY 3,176.89 02/12/16 XIONG, KAO 3,322.50 02/12/16 THIENES, PAUL 3,821.79 02/12/16 VANG, PAM 2,105.56 02/12/16 TAUZELL, BRIAN 3,245.65 02/12/16 THEISEN, PAUL 3,334.60 02/12/16 STEINER, JOSEPH 3,530.13 02/12/16 SYPNIEWSKI, WILLIAM 3,098.90 02/12/16 SLATER, BENJAMIN 2,642.48 02/12/16 STARKEY, ROBERT 471.25 02/12/16 REZNY, BRADLEY 3,740.39 02/12/16 SCHOEN, ZACHARY 2,764.08 02/12/16 PARKER, JAMES 3,035.88 02/12/16 PETERSON, JARED 2,067.58 02/12/16 OLDING, PARKER 2,715.25 02/12/16 OLSON, JULIE 3,162.13 02/12/16 MULVIHILL, MARIA 2,642.48 02/12/16 NYE, MICHAEL 3,716.07 02/12/16 METRY, ALESIA 3,580.54 02/12/16 MICHELETTI, BRIAN 2,764.08 02/12/16 MARINO, JASON 3,180.04 02/12/16 MCCARTY, GLEN 3,380.92 02/12/16 LANGNER, TODD 3,655.43 02/12/16 LYNCH, KATHERINE 3,035.88 02/12/16 LANDEROS CRUZ, JESSICA 464.00 02/12/16 LANGNER, SCOTT 3,162.13 02/12/16 KREKELER, NICHOLAS 1,021.83 02/12/16 KROLL, BRETT 3,162.13 02/12/16 JOHNSON, KEVIN 4,000.91 02/12/16 KONG, TOMMY 3,395.11 02/12/16 HOFMEISTER, TIMOTHY 496.00 02/12/16 JASKOWIAK, AMANDA 360.00 02/12/16 HIEBERT, STEVEN 3,421.30 02/12/16 HOEMKE, MICHAEL 2,727.53 02/12/16 HAWKINSON JR, TIMOTHY 3,155.96 02/12/16 HER, PHENG 3,035.88 02/12/16 FRITZE, DEREK 3,271.38 02/12/16 GABRIEL, ANTHONY 4,068.92 02/12/16 FORSYTHE, MARCUS 3,064.20 G1, Attachments Packet Page Number 72 of 152 8.50 02/12/16 HUTCHINSON, ANN 2,873.90 02/12/16 DEAVER, CHARLES 1,162.71 02/12/16 GERNES, CAROLE 1,001.89 02/12/16 ORE, JORDAN 2,154.64 02/12/16 BIESANZ, OAKLEY 2,249.05 02/12/16 NAUGHTON, JOHN 2,606.44 02/12/16 NORDQUIST, RICHARD 2,537.24 02/12/16 HAYS, TAMARA 1,960.28 02/12/16 HINNENKAMP, GARY 2,784.48 02/12/16 SONNEK, MELISSA 982.50 02/12/16 HAMRE, MILES 2,156.64 02/12/16 JANASZAK, MEGHAN 2,007.39 02/12/16 KONEWKO, DUWAYNE 4,970.12 02/12/16 THOMPSON, MICHAEL 5,201.33 02/12/16 ZIEMAN, SCOTT 96.00 02/12/16 LINDBLOM, RANDAL 2,946.31 02/12/16 LOVE, STEVEN 4,167.23 02/12/16 ENGSTROM, ANDREW 2,966.89 02/12/16 JAROSCH, JONATHAN 3,969.55 02/12/16 BURLINGAME, NATHAN 2,612.02 02/12/16 DUCHARME, JOHN 2,946.31 02/12/16 RUNNING, ROBERT 3,246.07 02/12/16 TEVLIN, TODD 2,638.47 02/12/16 OSWALD, ERICK 3,064.44 02/12/16 RUIZ, RICARDO 2,196.29 02/12/16 MEISSNER, BRENT 2,588.30 02/12/16 NAGEL, BRYAN 3,851.10 02/12/16 EDGE, DOUGLAS 2,662.87 02/12/16 JONES, DONALD 2,695.56 02/12/16 BUCKLEY, BRENT 2,802.45 02/12/16 DEBILZAN, THOMAS 2,327.19 02/12/16 SINDT, ANDREA 2,681.00 02/12/16 BRINK, TROY 3,073.77 02/12/16 ZWIEG, SUSAN 1,226.72 02/12/16 CORTESI, LUANNE 2,042.59 02/12/16 GERVAIS-JR, CLARENCE 4,281.98 02/12/16 LUKIN, STEVEN 4,988.41 02/12/16 SVENDSEN, RONALD 3,850.93 02/12/16 TROXEL, REID 154.33 02/12/16 SEDLACEK, JEFFREY 3,127.00 02/12/16 STREFF, MICHAEL 3,041.94 02/12/16 RODDY, BRETT 77.16 02/12/16 RODRIGUEZ, ROBERTO 462.99 02/12/16 RAINEY, JAMES 925.96 02/12/16 RICE, CHRISTOPHER 93.24 02/12/16 PETERSON, ROBERT 3,447.85 02/12/16 POWERS, KENNETH 675.17 02/12/16 PARROW, JOSHUA 154.33 02/12/16 PETERSON, MARK 720.00 02/12/16 OPHEIM, JOHN 943.13 02/12/16 PACHECO, ALPHONSE 237.93 02/12/16 NOWICKI, PAUL 491.92 02/12/16 OLSON, JAMES 3,711.84 02/12/16 NIELSEN, KENNETH 37.50 02/12/16 NOVAK, JEROME 3,289.92 02/12/16 MORGAN, JEFFERY 27.86 02/12/16 NEILY, STEVEN 128.60 02/12/16 MERKATORIS, BRETT 565.86 02/12/16 MONDOR, MICHAEL 4,025.34 02/12/16 LINDER, TIMOTHY 3,281.19 02/12/16 LOCHEN, MICHAEL 977.57 02/12/16 KONDER, RONALD 636.59 02/12/16 KUBAT, ERIC 3,111.01 G1, Attachments Packet Page Number 73 of 152 02/12/16 KRECH, TRAVIS 306.00 02/12/16 KUHN, MATTHEW 427.50 02/12/16 HERMANN, MICHELLE 309.75 02/12/16 HOFMEISTER, MARY 1,537.65 02/12/16 GIBSON, CHRISTINE 1,845.17 02/12/16 HENDRICKS, JENNIFER 763.38 02/12/16 EVANS, CHRISTINE 2,174.03 02/12/16 GAGNE, ROBERT 63.00 02/12/16 CRANDALL, KRISTA 120.49 02/12/16 DIONNE, ANN 277.75 02/12/16 SCHULTZ, SCOTT 3,894.83 02/12/16 WILBER, JEFFREY 1,940.50 02/12/16 HAAG, MARK 2,805.21 02/12/16 JENSEN, JOSEPH 1,868.36 02/12/16 XIONG, BLONG 116.00 02/12/16 ADAMS, DAVID 2,248.61 02/12/16 THIELMAN, RICHARD 113.75 02/12/16 WILLIAMS, JAMES 184.50 02/12/16 STILP, MADISON 28.00 02/12/16 TAYLOR, JAMES 3,605.73 02/12/16 SALCHOW, CONNOR 189.00 02/12/16 SALINAS, DANIEL 108.00 02/12/16 RUSS, KAYLA 66.50 02/12/16 RYCHLICKI, NICHOLE 80.00 02/12/16 ROBBINS, AUDRA 3,605.73 02/12/16 ROBBINS, CAMDEN 627.00 02/12/16 PIEPER, THEODORE 206.25 02/12/16 RASMUSSEN, BRADLEY 95.00 02/12/16 PHENGPHAENG, MAICHOUA 252.00 02/12/16 PHENGPHAENG, RICKY 45.00 02/12/16 MURRAY, LYNDSAY 162.00 02/12/16 NORDLING, AARON 195.00 02/12/16 MIGGLER, ABIGAIL 28.00 02/12/16 MOUA, CHEE 75.00 02/12/16 LESNICK, JACOB 108.00 02/12/16 MCKANE, COLLIN 189.00 02/12/16 JORGENSON, SETH 150.00 02/12/16 KUSTERMAN, KEVIN 119.25 02/12/16 JASKULSKE, JOHN 42.00 02/12/16 JASKULSKE, NICHOLAS 42.00 02/12/16 HILDEBRANDT, ALANNA 81.00 02/12/16 JACOBS, ROCHELLE 243.75 02/12/16 BRENEMAN, NEIL 2,558.95 02/12/16 ETTER, LAURA 56.00 02/12/16 AYD, GWEN 36.00 02/12/16 BJORK, BRANDON 192.50 02/12/16 ABRAHAMSON, AMANDA 53.00 02/12/16 ANDERSON, JOSHUA 70.00 02/12/16 WEIDNER, JAMES 1,584.00 02/12/16 WELLENS, MOLLY 2,554.08 02/12/16 SWAN, DAVID 2,970.59 02/12/16 SWANSON, CHRIS 1,972.99 02/12/16 BRASH, JASON 2,941.29 02/12/16 CARVER, NICHOLAS 4,517.64 02/12/16 LORENZ, DANIELA 476.00 02/12/16 MARTIN, MICHAEL 3,371.97 02/12/16 KROLL, LISA 2,121.34 02/12/16 FINWALL, SHANN 3,553.89 02/12/16 HOIER, KARA 905.19 02/12/16 JOHNSON, ELIZABETH 1,605.74 02/12/16 WACHAL, KAREN 1,096.07 02/12/16 GAYNOR, VIRGINIA 3,513.22 02/12/16 SOUTTER, CHRISTINE 595.01 G1, Attachments Packet Page Number 74 of 152 658.52 02/12/16 STEFFEN, MICHAEL 108.00 02/12/16 TRAUTMAN, JACOB 207.00 02/12/16 OJCZYK, CYNTHIA 462.00 02/12/16 MALONEY, SHAUNA 126.00 02/12/16 PRINS, KELLY 2,023.70 02/12/16 REILLY, MICHAEL 2,081.69 02/12/16 HEINTZ, JOSHUA 207.00 02/12/16 CRAWFORD, SHAWN 550.00 02/12/16 DOUGLASS, TOM 2,088.99 02/12/16 KRECH, ELAINE 869.18 02/12/16 MAIDMENT, COLIN 1,220.37 02/12/16 LANGER, CHELSEA 85.50 02/12/16 AUSTIN, CATHERINE 252.00 02/12/16 FRANZMEIER, EILEEN 181.13 02/12/16 GRACE, EMILY 246.76 02/12/16 CHRISTAL, JENNIFER 38.50 02/12/16 ELLISON, LELIA 20.00 02/12/16 BOSLEY, CAROL 132.00 02/12/16 BUTLER-MILLER, JADE 68.88 02/12/16 AUBUCHON, IMAGINARA 640.92 02/12/16 BILJAN, MERANDA 142.50 02/12/16 YANG, JUDY 111.00 02/12/16 ZIMMERMAN, JANE 387.03 02/12/16 WAGNER, JODY 90.00 02/12/16 WOODMAN, ALICE 34.50 02/12/16 TRUONG, CHAU 70.00 02/12/16 TUPY, MARCUS 72.00 02/12/16 SMITLEY, SHARON 274.57 02/12/16 TREPANIER, TODD 255.75 02/12/16 ROMERO, JENNIFER 94.00 02/12/16 SCHREIER, ROSEMARIE 122.76 02/12/16 RICHTER, DANIEL 57.45 02/12/16 ROLLERSON, TERRANCE 60.76 02/12/16 RANEY, COURTNEY 965.01 02/12/16 RESENDIZ, LORI 2,837.55 02/12/16 NITZ, CARA 116.27 02/12/16 OHS, CYNTHIA 127.88 02/12/16 MCKILLOP, AMANDA 165.76 02/12/16 MUSKAT, JULIE 193.01 02/12/16 JOHNSON, BARBARA 563.55 02/12/16 LAMSON, ELIANA 45.63 02/12/16 HOLMBERG, LADONNA 210.01 02/12/16 IACARELLA-FUDALI, BARBARA 150.00 02/12/16 GUSTAFSON, BRENDA 121.00 02/12/16 HAASCH, ANGELA 66.50 02/12/16 GREGG, PETER 438.75 02/12/16 GRUENHAGEN, LINDA 428.07 02/12/16 ERICKSON-CLARK, CAROL 37.50 02/12/16 GARTNER, DARYL 34.00 02/12/16 CURLEY, ELAINE 15.00 02/12/16 DEMPSEY, BETH 375.02 02/12/16 BUTLER, ANGELA 27.38 02/12/16 CLARK, PAMELA 39.60 02/12/16 BAUDE, SARAH 18.75 02/12/16 BEAR, AMANDA 304.50 02/12/16 YANG, YOUA 256.00 02/12/16 BASSETT, ANDREA 101.00 02/12/16 ST SAUVER, CRAIG 616.00 02/12/16 WISTL, MOLLY 387.13 02/12/16 RUZICHKA, JANICE 247.50 02/12/16 SKRYPEK, JOSHUA 539.00 02/12/16 O'CONNER, TERRINA 866.38 02/12/16 ORTIZ, ROSALIA 483.00 G1, Attachments Packet Page Number 75 of 152 99102039 99102040 99102041 99102042 99102043 99102044 99102045 99102046 99102047 99102048 99102049 99102050 02/12/16 CRAYNE, WILLIAM 198.00 534,129.13 02/12/16 WILLIAMS III, WALLACE 117.00 02/12/16 SMITH, JEROME 96.75 02/12/16 VANG, VICHAI 220.00 02/12/16 KRUEGER, SCOTT 45.00 02/12/16 MEISSNER, MICHAEL 54.00 02/12/16 WAGNER, ERIC 56.00 02/12/16 BRADY, MADYSON 135.00 02/12/16 DIEZ, ANTONIO 261.00 02/12/16 GREENER, DOUGLAS 86.25 02/12/16 RENNER, MICHAEL 2,113.15 02/12/16 JAMES JR, JUSTIN 464.00 02/12/16 BONKO, NICHOLAS 75.00 02/12/16 BERGO, CHAD 2,936.67 02/12/16 FOWLDS, MYCHAL 4,336.85 02/12/16 FRANZEN, NICHOLAS 3,244.77 02/12/16 PRIEM, STEVEN 2,663.37 02/12/16 WOEHRLE, MATTHEW 2,584.69 02/12/16 XIONG, BOON 1,913.16 G1, Attachments Packet Page Number 76 of 152 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Chris Swanson, Environmental Specialist DATE: February 8, 2016 SUBJECT: Approval of the 2016 Spring Clean Up Event (April 23) Introduction The 2016 Spring Clean Up Event is scheduled for Saturday, April 23 from 8 a.m. to 1 p.m. at Aldrich Arena, 1850 White Bear Avenue. The event allows residents to dispose of bulky items and household hazardous waste. It also offers an opportunity for the City to recycle or reuse items that might end up in the waste stream. Background Items accepted at the Spring Clean Up include miscellaneous junk, construction debris, bulky metals, tires, appliances, electronics, furniture (including mattresses), carpet, bicycles, household hazardous waste, and unused or unwanted prescription medicine. Reuse and recycling of materials is a big component of the City’s clean up events. During the Spring Clean Up several nonprofit and recycling companies will be accepting materials at no or minimal cost to the City including the Disabled American Veterans (gently used furniture and household items for reuse), The Small Engine Doctors (small engines to be refurbished), Re- Cycle (bicycles to be refurbished), Bro-Tex (carpet to be recycled), Momentum, formally Project for Pride in Living (mattresses to be recycled). For the fourth year, the Maplewood Police Department will be collecting unwanted or unused medicine from residents for disposal at the Ramsey County Sheriff’s Office. Items accepted include pills, capsules, gel packs, IV’s, inhalers, creams, and other items. Ramsey County’s Household Hazardous Waste collection program will take place during the event. Ramsey County will accept oil, paint, antifreeze, fluorescent bulbs, and other hazardous household chemicals free of charge. As part of the event, Maplewood will sponsor a food drive. Residents can drop off nonperishable food and cash donations at the event’s entry gate. All donations will go to Second Harvest Heartland Food Bank. Last year the city hosted their first shredding event in conjunction with the cleanup. Over 7,900 lbs of material was collected and responsibly shredded. Because of the success of the event last year First Shred will be in attendance so residents can bring confidential papers to the event to be shredded free of charge. The fourth annual Fall Clean Up Campaign is tentatively scheduled for October 2016. The event will allow residents to schedule curbside pickup of bulky items from the City’s trash hauling contractor at a reduced rate. G2 Packet Page Number 77 of 152 2 Budget Impact The attached 2016 Spring Clean Up flyer includes pricing for the event. Residents will pay approximately 40 percent of the cost to dispose of the items, with the City subsidizing 60 percent (an average of $9,000 per event). The cost for the event will be a little higher than previous years because the price of material processing has increased (mattresses and electronics, and labor) and because the City is offering paper shredding free of charge. Recommendation Approve the 2016 Spring Clean Up Event scheduled for Saturday, April 23 from 8 a.m. to 1 p.m. at Aldrich Arena, 1850 White Bear Avenue. Attachment 1. Maplewood Spring Clean Up Flyer G2 Packet Page Number 78 of 152 Maplewood Spring Clean Up Saturday, April 23, 2016 8 a.m. to 1 p.m. Aldrich Arena, 1850 White Bear Avenue Items Accepted: Miscellaneous junk, construction debris, bulky metals, tires, appliances, electronics, furniture (including mattresses), carpet, bicycles, car seats, and other assorted items for free or a small fee (see fee schedule below). Payment can be made via cash or check. • Household Hazardous Waste: Ramsey County will be collecting household hazardous waste (HHW) like paint, chemicals, oil, and other household items free of charge at the event. For more information on items collected and additional HHW hours and drop off sites visit RamseyAtoZ.com. • Unwanted Medicine: Residents can dispose of medicine for free at the event. The Maplewood Police Department will be in attendance to collect items such as pills, capsules, gel packs, IV’s, inhalers, creams, and other items. Used needles, syringes, or lancets will not be accepted at the event but can be disposed of at the Ramsey County Sheriff’s year-round drop off site. For a complete list of medicine accepted and information on the drop off sites visit RamseyAtoZ.com. • Paper Shredding: Protect your identity and credit by shredding private documents. Residents can bring sensitive documents (old bank accounts, credit card statements, old medical records, etc.) and have the documents shredded for free. Paper shredding will be from 8 A.M. to noon. • Second Harvest Heartland Food Drive: Residents are encouraged to make a nonperishable food or cash donation at the entry gate to the event. These donations support Second Harvest Heartland, a local food shelf (www.2harvest.org). Items Not Accepted: Leaves, branches, and other yard waste will not be accepted at the event. Please contact Republic Services, the City’s contracted trash and yard waste hauler, at 651.455.8634 to set up yard waste service or dispose yard waste at one of Ramsey County’s yard waste sites (RamseyAtoZ.com). Type of Load and Fee • Vehicle Loads o Pick-Up Truck $20.00 o 4’ x 8’ Trailer $25.00 o Car $10.00 o Mini Van $15.00 • Bulky Items* o Appliances** $15.00 o Electronics (w/screen) $15.00 o Car Tires $5.00 o Furniture which $10.00 cannot be reused (couches, mattresses, chairs) * Bulky item charge in addition to load charge. ** Appliances with ammonia subject to increased charge. Additional Materials Collected at No Charge • Furniture which can be reused (lightly used) Disabled Americans Veterans– (www.DAV.org) • Bicycles (any condition) - Re-Cycle (www.re- cycle.com) • Carpet (dry carpet and foam padding, maximum 6- foot wide roll) – Bro-Tex (www.brotex.com/carpetrecycling) • Small Engines (lawn mower, snow blower, etc., any condition) – Small Engine Doctors • Household Hazardous Waste – Ramsey County (RamseyAtoZ.com) Information: • Chris Swanson, Environmental Specialist at 651.249.2305 or chris.swanson@maplewoodmn.gov • Maplewood Spring Clean Up Webpage, www.maplewoodmn.gov/cleanups G2, Attachment 1 Packet Page Number 79 of 152 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, Parks and Recreation Director Ginny Gaynor, Natural Resources Coordinator DATE: February 22, 2016 SUBJECT: Approval of Grant Proposal for Restoration at Prairie Farm Preserve Introduction The council will consider approval for staff to apply for a Conservation Partners Legacy (CPL) grant for pollinator habitat restoration at Prairie Farm Preserve. Discussion Prairie Farm Preserve is a 22-acre preserve owned and managed by the City of Maplewood. Two and one-half acres of the preserve are the site of the Bruentrup Heritage Farm, maintained by the Maplewood Area Historical Society (MAHS). The farmstead is headquarters for the society’s activities and includes a historic barn, house, and outbuildings. The preserve is a patchwork of non-native vegetation and native prairie that was seeded in 2002. In 2015, staff mapped the high quality prairie areas vs. the non-native grasslands at the site. Restoration plans call for restoring the non-native areas to connect the prairie patches and create high-quality habitat for pollinators. Restoring prairie here will not only improve pollinator habitat, but it will create long-term opportunities to excite and educate the community about native plants, pollinators, and the importance of natural communities. Staff would like to apply for a $62,000 CPL grant to fund pollinator habitat restoration at Prairie Farm. CPL grants are funded from the Outdoor Heritage Fund and are administered by the Minnesota Department of Natural Resources. Project objectives include: 1) Restore twelve acres of old-field vegetation to dry-mesic and mesic prairie; 2) Enhance seven acres of existing prairie; 3) Enhance habitat for pollinators by using a high diversity native seed mix in restoring the non-native areas; and 4) Conduct a baseline survey of native bees at the site. Budget G3 Packet Page Number 80 of 152 The $62,000 CPL grant requires a minimum 10% match. The city would meet this obligation by providing by $6500 of in-kind services from staff and volunteers. Recommendation It is recommended that the council authorizes the Parks and Recreation Director to apply for a Conservation Partners Legacy grant for Prairie Farm Pollinator Habitat. G3 Packet Page Number 81 of 152 AGENDA REPORT TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, Parks & Recreation Director SUBJECT: Approval to Submit Grant Proposal to the Minnesota State Arts Board for Kid City DATE : February 16, 2016 Introduction In support of Kid City, staff is requesting approval from council to apply for a grant from the Minnesota State Arts Board in the amount of $145,247 for calendar year 2017. The grant request is for the second year of Kid City. Background Kid City, is a youth-driven public art program that mobilizes kid citizens to work in partnership with artists and the City to revitalize Maplewood. Kid City responds to risk factors faced by our youth, many of whom are from the city’s fastest growing populations (Latino, East African, Hmong, and Karen), receive free and/or reduced lunches, and are at-risk of dropping out of school. Through the following two phases, Kid City will help the entire community reimagine Maplewood at a critical point in its evolution: • Pop-up Laughter Museums that bridge communities through the universal act of laughter; • A Kid Council that uses improve and theatre techniques to dream up solutions to the city’s challenges. Maplewood will partner with Z Puppets Rosenschnoz, led by Shari Aronson and Chris Griffith who are award-winning Minneapolis multidisciplinary artists specializing in innovative, interactive experiences for families and youth. In addition, and advisory committee comprised of members of the target communities has been working with the artistic team and staff on project planning and implementation. Budget The City is required to provide a 10% match to this grant if awarded. Funding for the match amount would come from the PAC fund. Monies are available in this account for the match. Staff will also be reaching out to local businesses for financial support to help offset this match. Recommendation Staff is recommending that the City Council authorize the City Manager and staff to make grant application to the Minnesota State Arts Board in the amount of $145,247. The grant has a 10% matching component. Attachments None G4 Packet Page Number 82 of 152 G5 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director Citizen Services DATE: February 12, 2016 SUBJECT: Approval of Agreement for Use of Harvest Park for the 2016 Susan G. Komen Twin Cities 3- Day Event Introduction Nancy G. Brinker promised her dying sister, Susan G. Komen, she would do everything in her power to end breast cancer forever. In 1982, that promise became the Susan G. Komen for the Cure and launched the global breast cancer movement. Today, Susan G. Komen for the Cure is the world's largest grassroots network of breast cancer survivors and activists fighting to save lives, empower people, ensure quality care for all and energize science to find the cures. Background For the past nine years, the Susan G. Komen for the Cure coordinators have worked with the City for the use of Harvest Park as their home base for over 3,000 participants for the Susan G. Komen Twin Cities 3-Day Event held in the Metro area. It has been a successful partnership and the event organizers have requested the use of Harvest Park again this year. The 2016 Susan G. Komen Twin Cities 3-Day Event is scheduled for August 19-21. Staff will have correspondence with the coordinators for the event to ensure that health and safety, public safety and other concerns are met. Staff has experienced a very professional and responsible working relationship the last seven years with the event coordinators and look forward to working with them again. Budget Impact None Recommendation It is recommended that the City Council approve the Use Agreement of Harvest Park for the 2016 Susan G. Komen Twin Cities 3-Day Event. Attachment 1. Proposed Use Agreement Packet Page Number 83 of 152 USE AGREEMENT City of Maplewood Citizen Services Department The Use Agreement (hereafter “Agreement”) is made and entered in to this ____ day of __________, 2016, by and between the City of Maplewood, a Minnesota municipal corporation (hereafter the “City”), and The Susan G. Komen Breast Cancer Foundation, Inc. d/b/a Susan G. Komen (hereafter “Komen”), as producer of the 2016 Susan G. Komen Twin Cities 3-Day event benefiting Komen, a non-profit organization. WHEREAS, Komen has requested to use the Harvest Park property for a scheduled non-profit event benefiting Susan G. Komen a non-profit organization; and WHEREAS, the City believes that the non-profit event planned by Komen would benefit the citizens of the City of Maplewood and the surrounding areas and desires to allow use of the Harvest Park property for the requested uses; NOW THEREFORE, in consideration of the mutual promises, covenants, and benefits contained herein and other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged, the City and Komen agree as follows: 1. Komen shall have the right to use the Harvest Park property in connection with a non-profit cancer awareness program and matters related to the Susan G. Komen Twin Cities 3-Day. Komen shall have the right to use the property to construct an overnight campground. NO campfires will be allowed, and all camp design and construction plans, including areas in which vehicular access to the property will be allowed, shall be subject to the specific approval of the City, which approval shall not be unreasonably withheld. 2. Komen will be permitted to use the Harvest Park property on the following days: a. August 16-18, 2016, for set up b. August 19-21, 2016, for event day c. August 22, 2016 for clean up 3. Komen accepts full responsibility and liability for any and all damages resulting to the park property as a result of its use for the Susan G. Komen Twin Cities 3-Day, reasonable wear and tear excluded. Komen agrees to restore the property to its previous condition, which is reasonably acceptable to the City of Maplewood. The Director of Citizen Services and Maplewood Staff will meet on Monday, August 22, 2016 with the Event Production Manager, Event 360, Inc., to evaluate the condition of the property and to determine what work, if any, will be necessary to restore the property to its previous condition. A security deposit of $5,000.00, made payable to the “City of Maplewood” must be received by July 31, 2016. The deposit will be refundable after inspection of the property and completion of all items of reasonable concern are addressed. 4. Komen shall maintain general liability insurance in an amount of at least amounts not less than those set forth on the attached Certificate of Insurance at all times during the Terms of this Agreement to protect the City from any and all liability to persons or property which may result from use of the Harvest Park property. Komen shall provide the City to be named as “additional insured” on its binder. 5. The City shall be responsible for having the property mowed and clear of litter and trash and in good and useable condition prior to August 16, 2016. 6. Komen will coordinate security and traffic issues with the City of Maplewood Police Department. The event area will be secured and closed to the public no later than 9:00 p.m. on the days that the property is being used by Komen for the Susan G. Komen Twin Cities 3-Day. 7. Komen shall notify the City by August 5, 2016, of the emergency contingency plan for the scheduled event in case of inclement weather. G5, Attachment 1 Packet Page Number 84 of 152 8. Komen shall defend, indemnify and hold harmless the City, its elected officials, officers, agents, and employees from any and all suits, actions, legal proceedings, claims, demands, costs, expenses, and reasonable attorney’s fees resulting from any claim arising as a result of Komen’s use of the Harvest Park property under this Agreement. Nothing herein contained shall be deemed to in any way constitute a waiver by the City of any privileges and immunities it may have under the laws of the State of Minnesota or the Constitution of the State of Minnesota. Likewise, the City of Maplewood agrees to indemnify and hold Komen harmless from and against any and all costs, losses or expenses, including reasonable attorney’s fees, that Komen may incur by reason of (a) the City of Maplewood’s negligence or intentional misconduct or (b) any third-party claim(s) or law suit(s) arising out of, or in connection with the City of Maplewood’s performance or failure to perform pursuant to this agreement. 9. This Agreement shall become effective on the date signed by the last party hereto, and shall be governed by the laws of the State of Minnesota. Agreed to by the undersigned as evidenced by the signature set forth below. 10. Dispute Resolution. In the event of any dispute arising out of this Agreement, the parties shall use good faith efforts to resolve their differences amicably. In the event they are unsuccessful, the parties agree not to commence litigation until attempting to resolve their dispute through mediation. Either party may initiate the mediation process with 30 days’ prior written notice to the other party. 11. As to notice or communication regarding this agreement: Event 360, Inc. City of Maplewood Susan G. Komen 3-Day® Citizen Services Department Kiki Setterlund Karen Haag, City Clerk Event Production Manager Director Citizen Services Phone: 773-247-5360 ext. 907 Phone: 651.249.2002 Fax: 888.453.1731 Fax: 651.249.2009 ksetterlund@event360.com karen.haag@maplewoodmn.gov 12. COUNTERPARTS. This Agreement may be executed simultaneously in one or more counterparts. Each counterpart will be considered a valid and binding original. Once signed, any reproduction of this Agreement made by reliable means (e.g., photocopy, facsimile) is considered an original. City of Maplewood By: By: Mayor, Nora Slawik City Manager, Melinda Coleman Date: Date: Attest: City Clerk, Karen Haag The Susan G. Komen Breast Cancer Foundation, Inc. d/b/a Susan G. Komen By: Title: Date: G5, Attachment 1 Packet Page Number 85 of 152 G6 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Citizen Services Director DATE: February 12, 2016 SUBJECT: Approval of a Temporary Lawful Gambling - Local Permit for the Minnesota Waterfowl Association East Metro Chapter, 1946 English Street Introduction An application for a temporary Lawful Gambling permit has been submitted by John Molkenbur on behalf of the Minnesota Waterfowl Association East Metro Chapter. Background This permit will be used for the organization’s annual East Metro Chapter Banquet, which will be held at the Maplewood Moose Lodge on Thursday, April 14, 2016 from 5:00pm to 10:00pm. Proceeds from the event will go towards raising funds for the organization’s “Woodie Camp”, a summer youth camp. In addition, the applicant has also submitted an Application for Exempt Permit, which is required by MN Statute §349.166 and processed by the Minnesota Gambling Control Board upon acknowledgment of the City. MN Statute §349.166 also requires that the applying organization notify the local government unit 30 days before the lawful gambling occasion. Budget Impact None Recommendation Staff recommends that Council approve the temporary Lawful Gambling permit for the Minnesota Waterfowl Association East Metro Chapter’s East Metro Chapter Banquet on April 14th, 2016 at 1946 English Street, Maplewood. In addition, staff recommends that Council acknowledge the Application for Exempt Permit and waive any objection to the timeliness of said permit, as governed by MN Statute §349.166. Packet Page Number 86 of 152 G7 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director Citizen Services DATE: February 17, 2016 SUBJECT: Approval of Joint Powers Agreement with Ramsey County for Voting Systems and Approval of Use in 2016 Introduction In October of 2013 the city council approved entering into a Joint Powers Agreement (JPA) with Ramsey County for the replacement of election equipment. As a member of the Ramsey County Elections Task Force, I participated in the preparation of the JPA and the selection of the equipment. Background Ramsey County Elections Task Force began working on the 2013 JPA in the fall of 2012. As part of that the task force diligently reviewed existing equipment and worked with vendors who were in the process of developing new hardware and software that meets criteria set by Minnesota State law. The equipment was required to be certified by the Secretary of State’s Office and meet federal guidelines for the Help American Vote Act allowing individuals with disabilities to vote with independence and privacy. After much review the task force unanimously decided to go with Hart Intercivic and the Ramsey County Board approved the JPA on January 18, 2016. Budget Impact Purchase of the election equipment and related hardware has been included in the Capital Improvement Plan (CIP) for 2015 – 2019 at $40,000 each year. The amount budgeted in the CIP will be adjusted now that the purchase of the equipment has been made and dependent on receiving funds from the sale of our current equipment. Recommendation It is recommended that the city council approve the Joint Powers Agreement (JPA) with Ramsey County for Election Equipment Acquisition and Operation authorizing the City Manager and the City Clerk to sign and execute the agreements and naming the City Clerk the project implementation liaison with the County and authorizing the use of the new voting systems beginning in the 2016 election cycle. Attachments 1. Joint Powers Agreement Packet Page Number 87 of 152 G7, Attachment 1 Packet Page Number 88 of 152 G7, Attachment 1 Packet Page Number 89 of 152 G7, Attachment 1 Packet Page Number 90 of 152 G7, Attachment 1 Packet Page Number 91 of 152 G7, Attachment 1 Packet Page Number 92 of 152 G7, Attachment 1 Packet Page Number 93 of 152 G7, Attachment 1 Packet Page Number 94 of 152 G7, Attachment 1 Packet Page Number 95 of 152 G7, Attachment 1 Packet Page Number 96 of 152 G7, Attachment 1 Packet Page Number 97 of 152 G7, Attachment 1 Packet Page Number 98 of 152 G7, Attachment 1 Packet Page Number 99 of 152 G7, Attachment 1 Packet Page Number 100 of 152 G7, Attachment 1 Packet Page Number 101 of 152 G7, Attachment 1 Packet Page Number 102 of 152 G7, Attachment 1 Packet Page Number 103 of 152 G7, Attachment 1 Packet Page Number 104 of 152 G7, Attachment 1 Packet Page Number 105 of 152 G7, Attachment 1 Packet Page Number 106 of 152 G7, Attachment 1Packet Page Number 107 of 152 G7, Attachment 1 Packet Page Number 108 of 152 G8 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Citizen Services Director DATE: February 17, 2016 SUBJECT: Approval of Contract with Pyrotechnic Display for July 4, 2016 Fireworks Introduction To celebrate the 50th year anniversary of the city, in June of 2007, the city had its first Taste of Maplewood event. The event has changed over the years and in 2012, at the request of citizens, the council directed staff to reinstitute the annual July 4th celebration including a fireworks display. Background Pyrotechnic Display (formerly Melrose Pyrotechnics) has worked with the city for numerous years and has done a wonderful job with their fireworks display. Attached you will find the 2016 contract for our July 4th event in the amount of $15,000. Budget Impact Funds for July 4th event are included in the 2016 budget. Recommendation Staff recommends council approval of the contract and authorizes the City Clerk to sign and manage the same. Attachments 1. Pyrotechnic Display, Inc. Display Contract Packet Page Number 109 of 152 G8, Attachment 1 Packet Page Number 110 of 152 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works DATE: February 9, 2016 SUBJECT: Approval of Joint Powers Agreement with the City of North St. Paul Defining Maintenance Responsibilities on Borderline Streets Introduction The City Council will consider approving the attached joint powers agreement (JPA) defining maintenance responsibilities on borderline streets between the City of Maplewood and the City of North St. Paul. Background / Discussion Maplewood and North St. Paul have historically maintained handshake agreements regarding the maintenance of borderline streets. Both parties decided a JPA was needed to better memorialize maintenance responsibilities. Both cities have extensively reviewed the proposed JPA, including public works and engineering staff, along with legal counsel. The proposed JPA is consistent with current practices and will be a transparent agreement that memorializes the handshake agreements made over past years. The City of North St. Paul council recently approved the document and it was signed on January 20, 2016 by its Mayor and City Manager. The agreement would become official upon approval of the Maplewood council and signatures of its Mayor and City Manager. Budget Impact There is no budget impact. As mentioned above maintenance responsibilities are not changing at this time, rather the JPA officially memorializes past practices. If at some point in the future maintenance responsibilities are proposed to change, a revised JPA would need to be written and approved by both cities. Recommendation Staff recommends that the City Council approve the attached Joint Powers Agreement with the City of North St. Paul Defining Maintenance Responsibilities on Borderline Streets. Attachments 1. Joint Powers Agreement G9 Packet Page Number 111 of 152 G9, Attachment 1 Packet Page Number 112 of 152 G9, Attachment 1 Packet Page Number 113 of 152 G9, Attachment 1 Packet Page Number 114 of 152 G9, Attachment 1 Packet Page Number 115 of 152 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Steven Love, City Engineer / Deputy Public Works Director Jon Jarosch, Civil Engineer II DATE: February 16, 2016 SUBJECT: Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for March 14, 2016, Beebe Road Street Improvements, Project 13-10 Introduction The City Council will consider accepting the assessment roll and calling for an assessment hearing for March 14, 2016. Background / Discussion Assessment rates are consistent with the City’s assessment policies and the amount assessed must provide a benefit to the property that is equal to or greater than the assessed amount. An appraisal firm was hired to ascertain an opinion of the special benefit received by properties within the neighborhood project area. This information was used to set the proposed special benefit assessment amounts for the project area. There are 66 assessable parcels, which includes single family homes, townhomes, commercial/multi-family, and school properties, within the Beebe Road project area. The following is a summary of the proposed assessment rates based on the special benefit report:  Single Family Residential = $3,450/unit  Townhome/Commercial/Multi-family = $69.00/linear foot o Townhome/Multi-family parcel rates based on proportional share of front footage Budget Impact The total project cost, based on the current design plans, is estimated at $1,449,431.32. The funding sources, as outlined in the feasibility study are still in order. Prior to the awarding of bid, staff will review the results and make a recommendation if a project budget adjustment is required. The currently approved financing plan is as follows: G10 Packet Page Number 116 of 152 Recommendation It is recommended that the City Council approve the attached resolution for the Beebe Road Street Improvements, City Project 13-10, Accepting Assessment Roll and Ordering Assessment Hearing. Attachments 1. Resolution Accepting Assessment Roll and Ordering Assessment Hearing 2. Project Location Map 3. Pending Assessment Roll FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT G.O. IMPROVEMENT BONDS $217,846 14% SANITARY SEWER FUND $173,896 11% ENVIRONMENTAL UTILITY FUND $86,790 6% SPECIAL BENEFIT ASSESSMENT BONDS $302,944 20% St. Paul W.A.C. FUND $7,910 0.5% State Aid FUNDS $725,000 48% St. Paul Water $7,910 0.5% TOTAL FUNDING $1,522,296 100% ESTIMATED PROJECT COST RECOVERY G10 Packet Page Number 117 of 152 RESOLUTION ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council, prepared an assessment roll for the Beebe Road Street Improvements, City Project 13-10, and the said assessment roll is on file in the office of the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 14th day of March 2016, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owner of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Approved this 22nd day of February 2016. G10, Attachment 1 Packet Page Number 118 of 152 G10, Attachment 2 Packet Page Number 119 of 152 EXHIBIT 4 PENDING ASSESSMENT ROLL ParcelID TaxPayer Street  Number Street Units or Front Footage Rehabilitate/Pavement  Replacement Assessment  Rate Total  Assessment 142922430006 Adam Kopp 1689 Beebe Rd N 1 $3,450.00 $3,450.00 142922430014 Beebe Apartments Llc 1701 Beebe Rd N 99.77 $69.00 $6,884.13 142922430015 Nathan Ebeling 1711 Beebe Rd N 99.77 $69.00 $6,884.13 142922430016 Oak Knoll Property Management Llc 1721 Beebe Rd N 99.77 $69.00 $6,884.13 142922430017 Oak Knoll Property Management Llc 1731 Beebe Rd N 99.77 $69.00 $6,884.13 142922430065 Mary K Fuller 1743 Beebe Rd N 1 $3,450.00 $3,450.00 142922430066 Edward B Kuehnel Trustee 1749 Beebe Rd N 1 $3,450.00 $3,450.00 142922430067 Fern O Pfaff 1757 Beebe Rd N 1 $3,450.00 $3,450.00 142922430068 Robert L Johnson 1763 Beebe Rd N 1 $3,450.00 $3,450.00 142922430069 Roger M Schlicht 1769 Beebe Rd N 1 $3,450.00 $3,450.00 142922430070 Suzannne M Swits 1775 Beebe Rd N 1 $3,450.00 $3,450.00 142922430071 Benjamin Drwall 1783 Beebe Rd N 1 $3,450.00 $3,450.00 142922420002 Maple Pond Limited Partnershi 1816 Beebe Rd N 987.06 $69.00 $68,107.14 142922420008 Scott J Hamlett 1890 Beebe Rd N 1 $3,406.42 $3,406.42 142922420009 Gloria Vanruden 1892 Beebe Rd N 1 $3,406.42 $3,406.42 142922420010 Kenneth Lee Ebbens Trustee 1896 Beebe Rd N 1 $3,406.42 $3,406.42 142922420031 William Symoniak 1897 Beebe Rd N 1 $3,318.56 $3,318.56 142922420011 Jerrol J Hanson Trustee 1898 Beebe Rd N 1 $3,406.42 $3,406.42 142922420032 Mary Elizabeth Glaeser 1899 Beebe Rd N 1 $3,318.56 $3,318.56 142922420033 Doug Osland 1901 Beebe Rd N 1 $3,318.56 $3,318.56 142922420012 Jim E Anderson 1902 Beebe Rd N 1 $3,406.42 $3,406.42 142922420034 Leslie C Robinson 1903 Beebe Rd N 1 $3,318.56 $3,318.56 142922420013 Doreen A Grundhauser 1904 Beebe Rd N 1 $3,406.42 $3,406.42 142922430075 Mounds Park Academy 2051 Larpenteur Ave E 1087.99 $69.00 $75,071.31 142922430002 Diane M Mencke 2135 Larpenteur Ave E 8 $3,450.00 $27,600.00 142922430021 Daniel J Brinkman 2117 Southwind Dr 1 $1,056.49 $1,056.49 142922430022 Trustees Of Irrevocable Special Needs Trust Of Daniel Soria Br 2119 Southwind Dr 1 $1,056.49 $1,056.49 142922430073 Doris M Klingbeil 2122 Southwind Dr 1 $1,056.49 $1,056.49 142922430023 Jack C Davis 2123 Southwind Dr 1 $1,056.49 $1,056.49 142922430024 Lowell J Bishop 2125 Southwind Dr 1 $1,056.49 $1,056.49 142922430034 Adelheid Steinberg Trustee 2126 Southwind Dr 1 $1,056.49 $1,056.49 142922430033 Louise J Dinehart 2128 Southwind Dr 1 $1,056.49 $1,056.49 142922430032 Donald Sundin 2132 Southwind Dr 1 $1,056.49 $1,056.49 142922430031 Patricia D Trumble 2134 Southwind Dr 1 $1,056.49 $1,056.49 142922440081 Robert Boyden 1724 Southwind Ln 1 $1,056.49 $1,056.49 142922440080 Edward A Altermatt Trustee 1726 Southwind Ln 1 $1,056.49 $1,056.49 142922440079 Jean M Woog 1730 Southwind Ln 1 $1,056.49 $1,056.49 142922440078 Barbara L Wolfe 1732 Southwind Ln 1 $1,056.49 $1,056.49 142922440077 Jeffrey S Pridie 1736 Southwind Ln 1 $1,056.49 $1,056.49 142922440076 Diane J Arndt 1738 Southwind Ln 1 $1,056.49 $1,056.49 142922440075 Roger A Mohror 1742 Southwind Ln 1 $1,056.49 $1,056.49 142922440074 Karen E Schreiner 1744 Southwind Ln 1 $1,056.49 $1,056.49 142922440073 Roger E Mackenroth 1748 Southwind Ln 1 $1,056.49 $1,056.49 142922440072 Kathleen M Tracy 1750 Southwind Ln 1 $1,056.49 $1,056.49 142922440071 George T Rivers Trustee 1754 Southwind Ln 1 $1,056.49 $1,056.49 142922440070 Edward J Gooder 1756 Southwind Ln 1 $1,056.49 $1,056.49 142922440069 Edward C Combe 1760 Southwind Ln 1 $1,056.49 $1,056.49 142922430052 Sharon Pignato 1762 Southwind Ln 1 $1,056.49 $1,056.49 142922430030 Marilyn L Blais 1766 Southwind Ln 1 $1,056.49 $1,056.49 142922430029 Lawrence Brown 1768 Southwind Ln 1 $1,056.49 $1,056.49 142922430025 John A Nierengarten 1771 Southwind Ln 1 $1,056.49 $1,056.49 142922430028 Mary E Horak Binger 1772 Southwind Ln 1 $1,056.49 $1,056.49 142922430026 Patricia J Ture Trustee 1773 Southwind Ln 1 $1,056.49 $1,056.49 142922430027 Thomas Burke 1774 Southwind Ln 1 $1,056.49 $1,056.49 142922430059 Marlys Jensen 2121 Southwind Rd 1 $1,056.49 $1,056.49 142922430060 Mary J Driscoll 2123 Southwind Rd 1 $1,056.49 $1,056.49 142922430058 Evelyn L Warn Trustee 2124 Southwind Rd 1 $1,056.49 $1,056.49 142922430057 Christine A Burbach 2126 Southwind Rd 1 $1,056.49 $1,056.49 142922430061 Mary A Harrison 2127 Southwind Rd 1 $1,056.49 $1,056.49 142922430062 Owen Lee Johnson 2129 Southwind Rd 1 $1,056.49 $1,056.49 142922430056 Carlos Nunez 2130 Southwind Rd 1 $1,056.49 $1,056.49 142922430055 Susan J Kulander 2132 Southwind Rd 1 $1,056.49 $1,056.49 142922430063 Paula P Dellis 2133 Southwind Rd 1 $1,056.49 $1,056.49 142922430064 Joyce L Cairnes 2135 Southwind Rd 1 $1,056.49 $1,056.49 142922430054 Randy Mack 2136 Southwind Rd 1 $1,056.49 $1,056.49 142922430053 Peggy A Karnuth 2138 Southwind Rd 1 $1,056.49 $1,056.49 TOTAL: $302,943.81 G10, Attachment 3 Packet Page Number 120 of 152 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Steven Love, City Engineer / Deputy Public Works Director Jon Jarosch, Civil Engineer II DATE: February 16, 2016 SUBJECT: Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for March 14, 2016, Lakewood-Sterling Street Improvements, Project 15-11 Introduction The City Council will consider accepting the assessment roll and calling for an assessment hearing for March 14, 2016. Background / Discussion The Lakewood/Sterling Area Street Improvements project, City Project 15-11 consists of two separate areas. The Lakewood area, which is being referred to as Area #1, consists of the streets shown on the attached Project Location Map lying north of Carver Avenue and south of Highwood Avenue. These streets are part of the City’s work plan as a result of the adoption of the Gas Franchise Fee. The Sterling Street Area, which is being referred to as Area #2, consists of that part of Sterling Street shown on the attached Project Location Map lying north of Linwood Avenue and south of Londin Lane. This portion of Sterling Street is scheduled for street improvements in 2016 according to the 2016-2020 Maplewood Capital Improvement Plan (CIP). Assessment rates are consistent with the City’s assessment policies and the amount assessed must provide a benefit to the property that is equal to or greater than the assessed amount. An appraisal firm was hired to ascertain an opinion of the special benefit received by properties within the neighborhood project area. This information was used to set the proposed special benefit assessment amounts for the project area. The following is a summary of the assessable parcels within the project area:  Area #1 o Assessable Parcels = 142 o Single Family Residential Rate = $3,450.00/unit  Area #2 o Assessable Parcels = 101 o Single Family Residential Rate = $3,450.00/unit o Townhome Rate = $69.00/linear foot  Townhome rates based on proportional share of front footage G11 Packet Page Number 121 of 152 Budget Impact The total project cost, based on the current design plans, is estimated at $1,939,109.84. The total approved project budget of $1,890,364 was established. The approved financing plan is as follows: The proposed project is designed with two bid alternate options. The first bid alternate includes the full depth pavement reclamation and pavement replacement of Moreland Court lying east of Mcknight Road. The second bid alternate includes the pavement removal and replacement of Sterling Street lying north of Carver Avenue and south of Schadt Drive. These bid alternates allow the City to adjust the scope of improvements to conform to budgetary constraints while maximizing the work completed. In essence, this would allow the bids to be received and the city can choose the scope of the project based on the cost it is comfortable with in order to proceed. Prior to the awarding of bid, staff will review the results and make a recommendation if a project budget adjustment is required. Recommendation It is recommended that the City Council approve the attached resolution for the Lakewood- Sterling Street Improvements, City Project 15-11, Accepting Assessment Roll and Ordering Assessment Hearing. Attachments 1. Resolution Accepting Assessment Roll and Ordering Assessment Hearing 2. Project Location Map 3. Pending Assessment Roll FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT GAS FRANCHISE FEE FUND $520,000 46% SPECIAL BENEFIT ASSESSMENT $529,575 47% ENVIRONMENTAL UTILITY FUND $26,189 2% SANITARY SEWER FUND $47,535 4% ST PAUL W.A.C. FUND $14,117 1% AREA #1 FUNDING $1,137,417 100% FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT G.O. IMPROVEMENT BONDS $368,760 49% SPECIAL BENEFIT ASSESSMENT $312,475 42% ST. PAUL WATER $4,757 1% ST. PAUL W.A.C. FUND $4,757 1% ENVIRONMENTAL UTILITY FUND $43,648 6% SANITARY SEWER FUND $18,550 2% AREA #2 FUNDING $752,947 100% TOAL PROJECT FUNDING $1,890,364 ESTIMATED PROJECT COST RECOVERY (LAKEWOOD AREA) (STERLING AREA) AREA #1 AREA #2 G11 Packet Page Number 122 of 152 RESOLUTION ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT HEARING WHEREAS, the Clerk and the City Engineer have, at the direction of the City Council, prepared an assessment roll for the Lakewood-Sterling Street Improvements, City Project 15- 11, and the said assessment roll is on file in the office of the City Engineer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be held on the 14th day of March 2016, at the city hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of hearing on the proposed assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to mail notices to the owner of all property affected by said assessment. The notice of hearing shall state the date, time and place of hearing, the general nature of the improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and city engineer and that written or oral objections will be considered. Approved this 22nd day of February 2016. G11, Attachment 1 Packet Page Number 123 of 152 G11, Attachment 2 Packet Page Number 124 of 152 Lakewood‐Sterling Area Street Improvements, City Project 15‐11 Area 1 ‐ Pending Assessment Roll ParcelID TaxPayer BuildingNumber StreetNameAll Units Total Assessment 132822340016 Christopher Micko 1120 Crestview Ct S 1 $3,450.00 132822340017 Thor Haugen 1130 Crestview Ct S 1 $3,450.00 132822340015 Renee A Wolff 1131 Crestview Ct S 1 $3,450.00 132822340018 Richard D Benson 1140 Crestview Ct S 1 $3,450.00 132822340014 James B Mosner 1141 Crestview Ct S 1 $3,450.00 132822340019 Thomas J Rubbelke 1150 Crestview Ct S 1 $3,450.00 132822340013 Christopher D Nalezny 1151 Crestview Ct S 1 $3,450.00 132822340020 Dan W Stelter 1160 Crestview Ct S 1 $3,450.00 132822340012 Ryan C Puchreiter 1161 Crestview Ct S 1 $3,450.00 132822340011 Margaret A Hutsell 1167 Crestview Ct S 1 $3,450.00 132822310075 Dennis C Elvy 962 Lakewood Dr S 1 $3,450.00 132822310076 Yer Vang 972 Lakewood Dr S 1 $3,450.00 132822320078 Daley Properties Minnesota Llc 975 Lakewood Dr S 1 $3,450.00 132822310077 Phuong H Phan 982 Lakewood Dr S 1 $3,450.00 132822320042 Sulaiman Hemani 983 Lakewood Dr S 1 $3,450.00 132822320038 Merridee R Harding 991 Lakewood Dr S 1 $3,450.00 132822310078 Dana M Mcnamara 992 Lakewood Dr S 1 $3,450.00 132822320039 Timothy H Boyd 1001 Lakewood Dr S 1 $3,450.00 132822310079 John M Mcnamara 1002 Lakewood Dr S 1 $3,450.00 132822310093 Sandra S Crouch 1012 Lakewood Dr S 1 $3,450.00 132822310092 David A Sutton 1016 Lakewood Dr S 1 $3,450.00 132822320031 Michael Thao 1021 Lakewood Dr S 1 $3,450.00 132822320021 Christopher W Boline 1022 Lakewood Dr S 1 $3,450.00 132822320032 Robert P Platzer 1031 Lakewood Dr S 1 $3,450.00 132822320022 Paul M Patnaude 1032 Lakewood Dr S 1 $3,450.00 132822320023 Scott R Weik 1042 Lakewood Dr S 1 $3,450.00 132822320033 Dawn T Duerre 1043 Lakewood Dr S 1 $3,450.00 132822320024 Susan Brennan 1052 Lakewood Dr S 1 $3,450.00 132822320034 Robert B Matthew 1053 Lakewood Dr S 1 $3,450.00 132822320025 Kristina M Gravem 1062 Lakewood Dr S 1 $3,450.00 132822320035 Nicholas H Riley 1063 Lakewood Dr S 1 $3,450.00 132822320026 Noah J Lamont 1072 Lakewood Dr S 1 $3,450.00 132822320028 Jeffrey L Harrison 1081 Lakewood Dr S 1 $3,450.00 132822320027 Jeffrey T Boston 1082 Lakewood Dr S 1 $3,450.00 132822330051 Gregory P Sorenson 1092 Lakewood Dr S 1 $3,450.00 132822330052 Frank C Gilbertson 1102 Lakewood Dr S 1 $3,450.00 132822330053 Ernest J Laviolette 1112 Lakewood Dr S 1 $3,450.00 132822330075 George A Andres 1113 Lakewood Dr S 1 $3,450.00 132822330054 Debra Mauer 1122 Lakewood Dr S 1 $3,450.00 132822330076 Kolar Trustee, James C 1123 Lakewood Dr S 1 $3,450.00 132822330055 Levi T Kinsey 1132 Lakewood Dr S 1 $3,450.00 132822330077 Steven C Anderson 1133 Lakewood Dr S 1 $3,450.00 132822330056 Paula M Aherns 1142 Lakewood Dr S 1 $3,450.00 132822330061 Martin W Coughlin 1151 Lakewood Dr S 1 $3,450.00 132822330057 Martha J Arko 1152 Lakewood Dr S 1 $3,450.00 132822330062 Amanda Tottingham 1161 Lakewood Dr S 1 $3,450.00 132822330058 Mariann L Amundson 1162 Lakewood Dr S 1 $3,450.00 132822330063 Jill M Grosz 1169 Lakewood Dr S 1 $3,450.00 132822330059 Leslie Johnson 1172 Lakewood Dr S 1 $3,450.00 132822330064 Matthew L Ledvina 1173 Lakewood Dr S 1 $3,450.00 132822330065 Marlene F Ziemski 1179 Lakewood Dr S 1 $3,450.00 132822330066 Dezhi & Liao 1185 Lakewood Dr S 1 $3,450.00 G11, Attachment 3 Packet Page Number 125 of 152 Lakewood‐Sterling Area Street Improvements, City Project 15‐11 Area 1 ‐ Pending Assessment Roll 132822320030 Paul C Madson 2360 Mamie Ave E 1 $3,450.00 132822340024 Gary R Smith 1129 Marnie Ct S 1 $3,450.00 132822340025 Bruce T Thompson 1132 Marnie Ct S 1 $3,450.00 132822340026 Guy A Vogt 1138 Marnie Ct S 1 $3,450.00 132822340023 William Thomas Shaffer 1139 Marnie Ct S 1 $3,450.00 132822340027 Monir Am Amro 1142 Marnie Ct S 1 $3,450.00 132822340022 S Prabhakara Rao Trustee 1149 Marnie Ct S 1 $3,450.00 132822340028 Faizullah Khan 1152 Marnie Ct S 1 $3,450.00 132822340021 Scott T Reddy 1159 Marnie Ct S 1 $3,450.00 132822340029 Scott K Richards 1162 Marnie Ct S 1 $3,450.00 132822340033 Charles L Garr 1127 Mary Pl S 1 $3,450.00 132822340034 Barbara J Berthiaume 1128 Mary Pl S 1 $3,450.00 132822340032 Malcolm D Olatunde 1137 Mary Pl S 1 $3,450.00 132822340035 Myles P Conway 1138 Mary Pl S 1 $3,450.00 132822340031 Richard F Theissen 1147 Mary Pl S 1 $3,450.00 132822340036 Samuel M Bjellos 1148 Mary Pl S 1 $3,450.00 132822340030 Peter M Glass 1157 Mary Pl S 1 $3,450.00 132822340037 Paul J Kennedy 1164 Mary Pl S 1 $3,450.00 132822330021 Byron M Meyer Trustee 2260 Moreland Ct E 1 $3,450.00 132822330006 Kevin W Meeder 2261 Moreland Ct E 1 $3,450.00 132822330020 Hung N Nguyen 2268 Moreland Ct E 1 $3,450.00 132822330007 Steven M Weber 2269 Moreland Ct E 1 $3,450.00 132822330019 Gary R Schwartz 2276 Moreland Ct E 1 $3,450.00 132822330008 Terry M Engfer 2277 Moreland Ct E 1 $3,450.00 132822330018 Edward P Fitzgerald 2284 Moreland Ct E 1 $3,450.00 132822330009 Athula I Abeyratne 2285 Moreland Ct E 1 $3,450.00 132822330017 Thomas D Peterson 2292 Moreland Ct E 1 $3,450.00 132822330010 Gail Mullaney 2299 Moreland Ct E 1 $3,450.00 132822330016 Michael R Ohlhauser 2300 Moreland Ct E 1 $3,450.00 132822330015 John T Kisch 2308 Moreland Ct E 1 $3,450.00 132822330011 Mitchell D Maristuen 2309 Moreland Ct E 1 $3,450.00 132822330014 Mark E Schwartz 2316 Moreland Ct E 1 $3,450.00 132822330012 James L Zawacki 2319 Moreland Ct E 1 $3,450.00 132822330013 Bradley Jacob Meade 2324 Moreland Ct E 1 $3,450.00 132822330072 Roxanne K Schallinger 2328 Oak Heights Ct E 1 $3,450.00 132822330071 Bruce B Cunningham 2329 Oak Heights Ct E 1 $3,450.00 132822330073 Sheng Yang 2334 Oak Heights Ct E 1 $3,450.00 132822330070 Matthew G Minder 2339 Oak Heights Ct E 1 $3,450.00 132822330074 Fifth Third Mortgage Company 2342 Oak Heights Ct E 1 $3,450.00 132822330069 Thomas E Valen 2345 Oak Heights Ct E 1 $3,450.00 132822340008 Carol B Jaskulka 2381 Schadt Dr E 1 $3,450.00 132822340038 Satoru Sudoh 2382 Schadt Dr E 1 $3,450.00 132822340009 Donald J Seigler 2389 Schadt Dr E 1 $3,450.00 132822340039 Steven L Bonfig 2390 Schadt Dr E 1 $3,450.00 132822340010 Brian A Saben 2397 Schadt Dr E 1 $3,450.00 132822340040 Louis C Hoffman 2398 Schadt Dr E 1 $3,450.00 132822340041 Arnold R Kaiser 2406 Schadt Dr E 1 $3,450.00 132822340042 Steven E Gravem 2414 Schadt Dr E 1 $3,450.00 132822340043 Terry A Sands 2422 Schadt Dr E 1 $3,450.00 132822340044 Robert Pien 2430 Schadt Dr E 1 $3,450.00 132822340045 Randall G Koza 2438 Schadt Dr E 1 $3,450.00 132822340046 James V Schaefer 2446 Schadt Dr E 1 $3,450.00 132822340047 Biljana Nedich 2454 Schadt Dr E 1 $3,450.00 132822340048 Sophy Lim 2462 Schadt Dr E 1 $3,450.00 132822340049 Nicholas Jalonack 2470 Schadt Dr E 1 $3,450.00 G11, Attachment 3 Packet Page Number 126 of 152 Lakewood‐Sterling Area Street Improvements, City Project 15‐11 Area 1 ‐ Pending Assessment Roll 132822340050 Anna Song Yang 2478 Schadt Dr E 1 $3,450.00 132822340003 Rhoda P Erhardt 2379 Snowshoe Ct E 1 $3,450.00 132822340007 Justin Hammiller 2380 Snowshoe Ct E 1 $3,450.00 132822340004 Louise C Berg Trustee 2387 Snowshoe Ct E 1 $3,450.00 132822340006 Daniel R Brady 2388 Snowshoe Ct E 1 $3,450.00 132822340005 Diane L Koenig 2396 Snowshoe Ct E 1 $3,450.00 132822330031 Polly M Smith 2262 Snowshoe Ln E 1 $3,450.00 132822330022 Gillespie, Schuyler 2263 Snowshoe Ln E 1 $3,450.00 132822330032 Todd & Harmening 2270 Snowshoe Ln E 1 $3,450.00 132822330023 Travale Haynes 2271 Snowshoe Ln E 1 $3,450.00 132822330033 Mark Strand 2278 Snowshoe Ln E 1 $3,450.00 132822330024 Robert D Crew 2279 Snowshoe Ln E 1 $3,450.00 132822330034 Michael J Plasch 2286 Snowshoe Ln E 1 $3,450.00 132822330025 Timothy A Bowlin 2287 Snowshoe Ln E 1 $3,450.00 132822330035 Chris D Holmgren 2292 Snowshoe Ln E 1 $3,450.00 132822330026 Bradley C Greiman 2293 Snowshoe Ln E 1 $3,450.00 132822330036 Michael J Webster 2298 Snowshoe Ln E 1 $3,450.00 132822330027 John S Hanks 2299 Snowshoe Ln E 1 $3,450.00 132822330037 Jeffrey J Harper 2304 Snowshoe Ln E 1 $3,450.00 132822330028 Christopher Given 2305 Snowshoe Ln E 1 $3,450.00 132822330038 Steven A Stmartin 2310 Snowshoe Ln E 1 $3,450.00 132822330029 Richard J Carlson 2311 Snowshoe Ln E 1 $3,450.00 132822330039 James F Long 2316 Snowshoe Ln E 1 $3,450.00 132822330030 Gerald F Pillar 2317 Snowshoe Ln E 1 $3,450.00 132822330040 Steven Fischer 2322 Snowshoe Ln E 1 $3,450.00 132822330081 Arthur H Thyen 2323 Snowshoe Ln E 1 $3,450.00 132822330041 Daniel Cashman 2328 Snowshoe Ln E 1 $3,450.00 132822330080 Comfort, Nola Gail 2329 Snowshoe Ln E 1 $3,450.00 132822330060 Ryan L Crowley 2334 Snowshoe Ln E 1 $3,450.00 132822330079 Kenneth J Bearth 2335 Snowshoe Ln E 1 $3,450.00 132822330078 Ryan R Walton 2341 Snowshoe Ln E 1 $3,450.00 *132822430022 St Paul Education Foundation 1210 Sterling St S 325 $22,425.00 132822430015 Patrick J Lyons 1230 Sterling St S 1 $3,450.00 242822120006 Patricia J Paczkowski 1240 Sterling St S 4 $13,800.00 242822210012 Beverly J Stielow 1285 Sterling St S 2 $6,900.00 $522,675.00Total Assessment Amount: G11, Attachment 3 Packet Page Number 127 of 152 Lakewood‐Sterling Area Street Improvements, City Project 15‐11 Area 2 ‐ Pending Assessment Roll ParcelID TaxPayer BuildingNumber StreetNameAll Units Rehabilitate/Pavement  Replacement  Assessment Total  Assessment 122822340057 Michael G Anderson 2466 Springside Dr E 1 $3,450.00 $3,450.00 122822130001 Anthony J Omelian 362 Sterling St S 1 $3,450.00 $3,450.00 122822130002 Bac Home Loans Servicing Lp 368 Sterling St S 1 $3,450.00 $3,450.00 122822130029 Rosalyn L Johnson 386 Sterling St S 1 $3,450.00 $3,450.00 122822130058 Gamble, Clauzel 387 Sterling St S 1 $3,450.00 $3,450.00 122822130028 Sean Vang 398 Sterling St S 1 $3,450.00 $3,450.00 122822130059 Keith A Piotrowski 399 Sterling St S 1 $3,450.00 $3,450.00 122822130060 Gordon O Fritsche 411 Sterling St S 1 $3,450.00 $3,450.00 122822130061 William E Hydukovich 423 Sterling St S 1 $3,450.00 $3,450.00 122822130039 Michael Sans Crainte 424 Sterling St S 1 $3,450.00 $3,450.00 122822130062 Joseph P Incorvaja 431 Sterling St S 1 $3,450.00 $3,450.00 122822130046 Donald R Duff 432 Sterling St S 1 $3,450.00 $3,450.00 122822130047 Gwen Plaster 442 Sterling St S 1 $3,450.00 $3,450.00 122822130063 Roberto P Cocchiarella 443 Sterling St S 1 $3,450.00 $3,450.00 122822130064 Ka Ying Moua 449 Sterling St S 1 $3,450.00 $3,450.00 122822130048 Stanley A Swenson 450 Sterling St S 1 $3,450.00 $3,450.00 122822130050 Jon A Melander 458 Sterling St S 1 $3,450.00 $3,450.00 122822130065 Debra Tallarico 459 Sterling St S 1 $3,450.00 $3,450.00 122822130051 Stephen E Krampe 466 Sterling St S 1 $3,450.00 $3,450.00 122822130066 Lori J Tauer 467 Sterling St S 1 $3,450.00 $3,450.00 122822130067 Jeremy E Ballard 477 Sterling St S 1 $3,450.00 $3,450.00 122822420183 Judith D Dahl 480 Sterling St S 1 $2,255.69 $2,255.69 122822420044 William Colby Newton 481 Sterling St S 1 $2,255.69 $2,255.69 122822420182 Renee J Tait 482 Sterling St S 1 $2,255.69 $2,255.69 122822420043 Kimberly D Osland 483 Sterling St S 1 $2,255.69 $2,255.69 122822420181 Sharon L Briggs 484 Sterling St S 1 $2,255.69 $2,255.69 122822420042 Kenneth L Scheel 485 Sterling St S 1 $2,255.69 $2,255.69 122822420180 Margaret J Burney 486 Sterling St S 1 $2,255.69 $2,255.69 122822420041 Mark J Paulson 487 Sterling St S 1 $2,255.69 $2,255.69 122822420040 Jacquelyn D Bush 489 Sterling St S 1 $2,255.69 $2,255.69 122822420039 Jeannette A Erickson 491 Sterling St S 1 $2,255.69 $2,255.69 122822420038 Julie A Arends 493 Sterling St S 1 $2,255.69 $2,255.69 122822420037 Rodney Rowe 495 Sterling St S 1 $2,255.69 $2,255.69 122822420029 Susan M Greenlee 501 Sterling St S 1 $2,255.69 $2,255.69 122822420030 Jennifer R Miller 503 Sterling St S 1 $2,255.69 $2,255.69 122822420031 Maria B Ortiz Maya 505 Sterling St S 1 $2,255.69 $2,255.69 122822420032 Shelley A Bratholdt 507 Sterling St S 1 $2,255.69 $2,255.69 122822420033 Glen E Oppenheimer 509 Sterling St S 1 $2,255.69 $2,255.69 122822420179 Donald W Treichel 510 Sterling St S 1 $2,255.69 $2,255.69 122822420034 Barbara E Schaber 511 Sterling St S 1 $2,255.69 $2,255.69 122822420035 Alfons Roskowinski 513 Sterling St S 1 $2,255.69 $2,255.69 122822420036 Shirley A Bahneman 515 Sterling St S 1 $2,255.69 $2,255.69 122822420178 Barbara J Hall 516 Sterling St S 1 $2,255.69 $2,255.69 122822420028 Terry A Richards 521 Sterling St S 1 $2,255.69 $2,255.69 122822420027 Jeff J Black 523 Sterling St S 1 $2,255.69 $2,255.69 122822420026 Lucia F Pierson Trustee 525 Sterling St S 1 $2,255.69 $2,255.69 122822420025 Bonita J Prokosch 527 Sterling St S 1 $2,255.69 $2,255.69 122822420024 Rose M Huber 529 Sterling St S 1 $2,255.69 $2,255.69 122822420174 Candice Lee 530 Sterling St S 1 $2,255.69 $2,255.69 122822420023 Miriam Schliesing 531 Sterling St S 1 $2,255.69 $2,255.69 122822420175 Karen Schultz 532 Sterling St S 1 $2,255.69 $2,255.69 122822420022 Richard J Chlebeck 533 Sterling St S 1 $2,255.69 $2,255.69 122822420176 Renae C Plath Trustee 534 Sterling St S 1 $2,255.69 $2,255.69 122822420021 Floyd Arthur Oursler 535 Sterling St S 1 $2,255.69 $2,255.69 122822420177 Betty C Rodengen 536 Sterling St S 1 $2,255.69 $2,255.69 122822420013 Miland H Meek Trustee 541 Sterling St S 1 $2,255.69 $2,255.69 122822420014 Edward Ruiz 543 Sterling St S 1 $2,255.69 $2,255.69 122822420015 Matthew Mills 545 Sterling St S 1 $2,255.69 $2,255.69 G11, Attachment 3 Packet Page Number 128 of 152 Lakewood‐Sterling Area Street Improvements, City Project 15‐11 Area 2 ‐ Pending Assessment Roll 122822420016 Assaad M Haddad 547 Sterling St S 1 $2,255.69 $2,255.69 122822420017 Jessica Lynn Pearson 549 Sterling St S 1 $2,255.69 $2,255.69 122822420018 Diane Mccarty 551 Sterling St S 1 $2,255.69 $2,255.69 122822420019 Philip N Lambert 553 Sterling St S 1 $2,255.69 $2,255.69 122822420020 Sandra L Hupp 555 Sterling St S 1 $2,255.69 $2,255.69 122822420060 George Albert Haun 563 Sterling St S 1 $2,255.69 $2,255.69 122822420059 Robert E Channer 565 Sterling St S 1 $2,255.69 $2,255.69 122822420058 Diane K Williams 567 Sterling St S 1 $2,255.69 $2,255.69 122822420057 James T Wakefield 569 Sterling St S 1 $2,255.69 $2,255.69 122822420056 June L House 573 Sterling St S 1 $2,255.69 $2,255.69 122822420055 Donald S Detmar 575 Sterling St S 1 $2,255.69 $2,255.69 122822420054 Kevin Svenby 577 Sterling St S 1 $2,255.69 $2,255.69 122822420053 Alice Marie Simpson 579 Sterling St S 1 $2,255.69 $2,255.69 122822420052 Gerald G Guertin Trustee 583 Sterling St S 1 $2,255.69 $2,255.69 122822420051 Donna M Chapp Trustee 585 Sterling St S 1 $2,255.69 $2,255.69 122822420050 Olivia K Moris 587 Sterling St S 1 $2,255.69 $2,255.69 122822420049 Towle, Daniel A 589 Sterling St S 1 $2,255.69 $2,255.69 122822420048 Dina R Morelli 593 Sterling St S 1 $2,255.69 $2,255.69 122822420047 Tracy R Woodward 595 Sterling St S 1 $2,255.69 $2,255.69 122822420046 Candace Kane 597 Sterling St S 1 $2,255.69 $2,255.69 122822420045 Mary Ann Bares 599 Sterling St S 1 $2,255.69 $2,255.69 ** Crestview Forest Clubhouse 0 Sterling St S 1 $36,744.57 $36,744.57 122822430007 Roger W Butenhoff 601 Sterling St S 1 $3,450.00 $3,450.00 122822430013 Dale L Koziol 602 Sterling St S 1 $3,450.00 $3,450.00 122822430014 Joseph F Knight 606 Sterling St S 1 $3,450.00 $3,450.00 122822430008 Linda Y Her 607 Sterling St S 1 $3,450.00 $3,450.00 122822430015 Keith R Cardinal 610 Sterling St S 1 $3,450.00 $3,450.00 122822430009 Gary A Kloncz 613 Sterling St S 1 $3,450.00 $3,450.00 122822430010 Thomas S Baecker 619 Sterling St S 1 $3,450.00 $3,450.00 122822430016 Joan C Niedfeldt 620 Sterling St S 1 $3,450.00 $3,450.00 122822430011 Bill J Darst 625 Sterling St S 1 $3,450.00 $3,450.00 122822430017 C N Buzicky 626 Sterling St S 1 $3,450.00 $3,450.00 122822430018 Russell J Vanderwiel 632 Sterling St S 1 $3,450.00 $3,450.00 122822430019 Kim M Atkinson 656 Sterling St S 1 $3,450.00 $3,450.00 122822430021 Joshua S Whiting 672 Sterling St S 1 $3,450.00 $3,450.00 122822340065 Steven A Koemptgen 681 Sterling St S 1 $3,450.00 $3,450.00 122822430022 Cary H Mielke 682 Sterling St S 1 $3,450.00 $3,450.00 122822340064 Kim M Swift 691 Sterling St S 1 $3,450.00 $3,450.00 122822340068 Michael F Thompson 692 Sterling St S 1 $3,450.00 $3,450.00 122822340063 Carl A Archer 701 Sterling St S 1 $3,450.00 $3,450.00 122822340067 Naimul Karim 702 Sterling St S 1 $3,450.00 $3,450.00 122822340062 Scott A Bestland 705 Sterling St S 1 $3,450.00 $3,450.00 122822340066 Robert J Julich 712 Sterling St S 1 $3,450.00 $3,450.00 $312,474.78Total Assessment Amount: G11, Attachment 3 Packet Page Number 129 of 152 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Public Works Director Virginia Gaynor, Natural Resources Coordinator DATE: February 22, 2016 SUBJECT: Acceptance of Proposal and Approve Authorization to Contract with S&S Tree and Horticultural Specialists, Inc. as the City’s Contract Forester Introduction The City Council will consider acceptance of proposal and approve authorization to enter into a contract with S&S Tree and Horticultural Specialists, Inc. for citywide diseased tree inspections and professional support on tree issues. Background / Discussion The Contract City Forester (Forester) inspects public and private properties for epidemic tree diseases or pests including Dutch Elm disease, Oak Wilt, and Emerald Ash Borer. In addition, the Forester provides expertise and support to city staff on any tress issues that may arise. Maplewood has received four proposals in response to the request for quotes for tree inspection and forestry services in 2016 as follows:  $7,992 S&S Tree and Horticultural Services, Inc. (Proposal attached)  $8,685 Rainbow Treecare  $9,771 Precision Landscape and Tree  $12,455 TreeBiz S&S Tree was the City’s contracted forester in 2014 and 2015. The staff at S&S Tree is very knowledgeable with Maplewood and has provided excellent service to the City in the recent past. As shown above S&S Tree was also provided a proposal at the most competitive price. It is beneficial to have continuity in our contracted Forester as it saves both staff time and consultant (Forester) time since a historical knowledge and familiarity with Maplewood specific issues exists. For this reason the proposed contract includes a clause to allow extensions as long as performance standards are met and pricing remains fairly consistent. The final contract will be almost a mirror of the most recent contract with S&S Tree with this exception for the year to year contract renewal clause. The City Attorney will prepare the final contract in coordination with the city Natural Resources Coordinator. G12 Packet Page Number 130 of 152 Budget Impact There is already an approved allocation in the 2016 Forestry division budget within Public Works. No adjustments are requested. Recommendation It is recommended that the City Council consider acceptance of proposal and approve authorization to enter into a contract with S&S Tree and Horticultural Specialists, Inc. as the City’s Contract Forester. It is further recommended that the council authorize the Mayor and City Manager to sign a contract with S&S Tree and Horticultural Specialists, Inc. upon finalization by the City Attorney (in coordination with the city Natural Resources Coordinator) and that said contract include a clause to allow for extensions. Attachment 1. Proposal from S&S Tree and Horticultural Specialists G12 Packet Page Number 131 of 152 Consulting Proposal: City of Maplewood-Tree Inspection Proposal and Recommendations February 8, 2016 Prepared For: Virginia Gaynor, Natural Resources Coordinator City of Maplewood 1902 East County Road B Maplewood, MN 55109 651-249-2416 Virginia.gaynor@maplewoodmn.gov Prepared by: S&S Tree and Horticultural Specialists, Inc. Consulting Services Division A Davey Company 405 Hardman Avenue South St. Paul, MN 55075 www.sstree.com | 651.451.8907 Consultant: Gail Nozal Email: gnozal@sstree.com Phone: Office-651-451-8907, Cell- 651-442-7153 G12, Attachment 1 Packet Page Number 132 of 152 S&S Tree and Horticultural Specialists, Inc. | Consulting Division Page 2 Summary of Qualifications We are pleased to offer you this summary of qualifications for your review. We hope it is helpful to you in making an educated decision for your consulting needs. The information presented here is designed to give you a better understanding of S&S Tree and Horticultural Specialists and our parent company, The Davey Tree Experts; who we are, what we do, and why you should choose us for your consulting needs. Our Mission Our mission is to provide the very consulting and service to all of our customers. We dedicate ourselves to exceeding customer expectations and providing the highest quality customer service measurable by customer retention and referral. Personnel – Our People Make the Difference Employee training and development are among our highest priorities. This assures that our customers receive the most competent and professional services available. The Davey Institute, a cutting-edge research facility, located at our corporate headquarters in Kent, Ohio, conducts in-house training for field personnel. This training is directed by our staff of technical specialists, who are experts with post graduate degrees in their respective scientific fields. In addition, comprehensive on-the-job training programs are used to ensure that our employees are skilled at applying the latest horticultural and arboricultural techniques. Several of our local MN employees have successfully completed the program at the Davey Institute. Resumes of the people who will provide consulting services are attached to the proposal. Our Local Staff · 5 Consulting Staff (see attached resumes) · 20 ISA Certified Arborists · 75 production employees: general property maintenance, tree climbers, landscape construction technicians, plant and lawn care technicians G12, Attachment 1 Packet Page Number 133 of 152 S&S Tree and Horticultural Specialists, Inc. | Consulting Division Page 3 Our Local and National Specialists · Gail Nozal, Assistant District Manager, S&S Tree and Horticultural Specialists. Gail holds a Master’s degree in Urban Forestry from the University of Minnesota. · Jacob Ryg, Manager & Foreman, S&S Tree and Horticultural Specialists. Jacob has extensive project manager experience with government projects and holds his ISA Board Certified Master Arborist credential. · Jim Zwack, Director of Technical Services, Davey Resource Group. He holds a Master’s degree in Plath Physiology from Iowa State University. · RJ Laverne, Manager of Education and Training, Davey Resource Group. He holds a Master’s degree in Remote Sensing and is currently pursuing his doctorate in Urban Planning, Cleveland State University. · Bal Raul, Manager of Research and Technical Development. He holds a doctorate in Plant Pathology from Ohio State University. · Greg Ina, Vice President and General Manager, Davey Resource Group. Greg holds a Master’s degree in Geographic Information Systems, Kent State University. · Scott Maco, Manager of Ecosystem Services, Davey Resource Group. Scott has a Master’s degree in Horticulture and Agronomy, University of California at Davis. Technical Support – We Set the Industry Standard Our field and consulting personnel are supported by The Davey Institute. The technical specialists who staff our cutting-edge research and development facility are experts in their respective horticultural disciplines. The Davey Institute has extensive laboratory and classroom facilities. Institute experts provide technical support and training for our field operations throughout the U.S. and Canada. If an unusual technical problem arises, this group of highly trained specialists will find the solution. In addition to providing our field operations with training and technical support, the Institute staff conducts applied horticultural research studies. Our scientists and technical advisors are nationally known for their research and contributions to the green industry. Safety – A Core Value Safety is of utmost concern. For every manager, foreman and technician in the field, ongoing safety training takes place regularly. This helps ensure our employees’ safety as well as the people and properties we serve. We are committed to safe and responsible operations, as evidenced by the fact that we implemented the landscape industry’s first pre-employment drug and alcohol testing programs. Our goal is to provide a safe and efficient work environment so that the services you need are completed on time and you are fully satisfied with the results. G12, Attachment 1 Packet Page Number 134 of 152 S&S Tree and Horticultural Specialists, Inc. | Consulting Division Page 4 All local, state, and federal programs (e.g.: OSHA, HazCom, ANSI standards, EPA, etc.) are adhered to as required by law. Emergency Response Davey’s branch network provides the ability to respond to catastrophic events. With more than 100 branch offices located throughout the United States and Canada employing more than 7,000 employees, Davey has the resources to provide its client’s unmatched response in times of emergency need. From ice storms to hurricanes Davey is able to pull resources from unaffected regions of the country and offer the additional support required to service our affected clients. Equipment – Being Prepared is Our Motto All of our equipment is purchased and standardized through our corporate equipment department. This ensures that our field operations have the most efficient and up-to-date equipment available to get the job done. Rigorous safety and maintenance inspections are performed on an established schedule. In addition, our operators carry a commercial drivers’ license as required by Federal D.O.T. laws. You can rest assured that the equipment we use is appropriate for the job at hand. We currently have the following equipment: · 3 Sub Meter Trimble Data Collectors · 14 pickup trucks · 11 super duties · 7 aerial buckets · 9 chip trucks · 11 chippers · 5 log loaders · 6 dump trucks · 3 salting trucks · 3 front end loaders · 3 skid steers · 14 plant health and lawn care trucks Insurance – For Your Protection. All of our operations are covered by Worker’s Compensations, General Liability, and Auto and Vehicle Liability coverage. Insurance certificates are gladly provided. G12, Attachment 1 Packet Page Number 135 of 152 S&S Tree and Horticultural Specialists, Inc. | Consulting Division Page 5 Additional References We are proud of the long-standing relationships we’ve built with so many loyal customers and would be happy to provide reference contacts. (See local detailed municipal references further in document) City of North Oaks Cottage Grove, MN Arlington National Cemetery Arlington, VA University of St. Thomas St. Paul, MN Lockheed Martin Corporation Gaithersburg, MD Fairleigh Dickinson University Madison, NJ Peterson Air Force Base Colorado Springs, CO Hewlett-Packard Multiple Locations Smithsonian Institute Washington, DC Federal Reserve System Washington, DC Glimcher Development Corp. Columbus, OH CB Richard Ellis Multiple Locations World Golf Village Davidson Development Jacksonville, FL Professional Affiliations · ANLA: The American Nursery & Landscape Association · APPA: The Association of Higher Education Facility Officers · BOMA: Building Owners and Managers Association · GCSAA: Golf Course Superintendents Association of America · ISA: International Society of Arboriculture · PGMS: Professional Grounds Management Society · PLANET: Professional Landcare Network · TCIA: Tree Care Industry Association · MNLA: Minnesota Nursery & Landscape Association · Plus many state and local chapters G12, Attachment 1 Packet Page Number 136 of 152 S&S Tree and Horticultural Specialists, Inc. | Consulting Division Page 6 Proposal Tree Inspection Contract Background-S&S Tree and Horticultural Specialists has been in the tree care, landscape, consulting and wood waste recycling business for over 30 years. In 2012, S&S joined the Ohio-based Davey Tree Expert Company. This new relationship allows us to merge with a company that shares our core values and commitment to client satisfaction. You’ll continue to receive the same expert knowledge and care from us, as well as the high level of client satisfaction and personal services you’ve come to expect. S&S Tree and Horticultural Specialists proudly offer the best tree and lawn care in the Twin Cities, St. Paul, and Minneapolis communities. With a continued commitment to ongoing education, training, safety, and a passion for customer satisfaction, we hope you will allow us the opportunity to show you what it means to be part of the S&S family of customers. Our top priority has always been doing the best possible job to serve the customer. We stress this obligation to all our employees and commit to their training to better serve every customer. Doing the best possible job and satisfying our customers is our number one goal. Being recognized for these efforts reassures us that we are moving in the right direction. Inspection-As a contractor for the City of Maplewood we will listen and follow city staff direction to conduct windshield surveys and on the ground inspections of oak, elm and ash (while out inspecting oak and elm) trees within the city limits. Our consulting staff will conduct these inspections for the city in accordance with applicable Minnesota statutes and City Ordinance Chapter 38. We will prioritize inspections based on disease and/or insect life cycles. Residential and city park sites with a history of oak wilt will be given priority. Inspections for Dutch elm disease generally begins in late to early May and continues until early fall. The inspector will take one pass via windshield survey through the city early in the season looking for flagging elm trees. Trees will be marked as disease is confirmed. Inspections will continue while the inspector begins reviewing past oak wilt sites and does visual inspections for new sites beginning in mid to late June. Inspectors will continue looking for oak wilt until early fall. While the inspector is in the field they will continue to look at ash trees as well for declining ash that are exhibiting signs of being infested by the emerald ash borer. All of our tree inspectors are trained to knock on property owners doors prior to an inspection. Inspectors will be prepared not only to mark diseased trees on site but also take the time to talk with property owners about the disease or insect issues affecting the trees on their site. The inspectors will be professional while providing inspection and education on site as well as keeping an efficient inspection schedule. Inspectors will collect data on diseased trees and mark them if diseased. The inspector will keep an accurate spreadsheet and maps for every site with diseased trees and this information will be available at any time to city natural resources staff. Our forester will regularly update staff on the progress of the inspections. Laboratory samples will be taken by inspectors or the forester and submitted to the University of Minnesota Plant Disease Clinic to confirm diagnosis if needed. Urban Forestry Expertise-Our wide range of consulting services are always at your disposal. In addition to our long history of tree disease programs we also provide expert service in tree inventory, appraisals, insect and disease diagnostics, oak wilt management, management plans, EAB planning, and public education just to name a few. Our Forester and manager are available for meetings and general over sight and reporting to the city throughout the contract. Our consultants have experience with other communities and can provide a variety of resources to assist the city in continuing to build the tree inspection program and quality of the program. In addition to our consultant resumes it is important to note that we do have two staff that carry the ISA Tree Risk Assessment Qualification and are be able to conduct site visits to evaluate potential hazard trees and report to city staff regarding these evaluations. G12, Attachment 1 Packet Page Number 137 of 152 S&S Tree and Horticultural Specialists, Inc. | Consulting Division Page 7 Oak Wilt Management-Our inspector and forestry staff have extensive experience over the last 32 years managing neighborhood inspections in a systematic manner. We will also work with residents to educate them about the disease and the control methods. This may include meeting on site with groups of residents or conducting neighborhood meetings if needed. Public Education-Our consulting staff will work under the direction from city staff to conduct a minimum of one public program on tree disease topics related to oak wilt, Dutch elm disease or emerald ash borer control. The program will be informational and use a number of educational delivery methods including visual resources, hands on experience and handouts that can be taken home by residents. Experience in Maplewood-S&S has over 4 years (not consecutive) of contracted tree inspecting experience in the City of Maplewood including a separate contract to complete an ash street tree inventory. This extensive experience in Maplewood gives us an edge in efficiency knowing the layout and key areas where oak wilt existing in the community. References Contracted City-City of North Oaks Contact- Mike Robertson 100 Village Center Drive, Suite 203 North Oaks, MN 55127 Phone: 651-792-7750 Fax: 651-484-2712 Description- Contracted city forester and diseased tree inspection services for Dutch elm disease and oak wilt. In addition to conducting diseased tree inspections the forester also enforces the tree preservation ordinance, wetland ordinance, attends city council meetings as requested, answers residents natural resource related questions and acts as an advisor to the Natural Resources Commission. Contracted City – City of Edina Contact – Tom Horwath, City Forester 4801 W 50th Street Edina, MN 55424 952-826-0308 Description – Contractor for city tree inspection for oak wilt on private and public properties. Inspections include reviewing past sites with oak wilt and inspecting for potential new sites during the summer. Contracted City – City of Burnsville Contact – Dave Grommesch, City Forester 3715 Frontier Ct. Burnsville, MN 55337 952-895-4508 Description – Contractor for city tree inspection for oak wilt on private and public properties. Inspections include reviewing past sites with oak wilt and inspecting for potential new sites during the summer. G12, Attachment 1 Packet Page Number 138 of 152 S&S Tree and Horticultural Specialists, Inc. | Consulting Division Page 8 MAPLEWOOD 2016 DISEASE TREE INSPECTIONS –BID TAB Please provide itemized base bid below, as well as hourly rates. Activity Cost Windshield inspection of 100 miles of city streets/residences. $ 2754 (est 54 hours) On-foot site inspection for 40 residential sites (include in this cost a total of 10 hours of on-site discussion with residents) $ 2856 (est 56 hours) 12 hours of site visits to inspect trees on city projects or as requested by staff. $732 (Forester) 12 hours consulting with staff on oak program and other issues $732 (Forester) 12 hours developing oak wilt maps (most of this in field evaluating potential area for spread through woodlots) $612 (Inspector) 12 hours meeting with neighbors on oak wilt $306 (Inspector) Other costs associated with above to be reimbursed. 1. Lab costs-no need to list 2. Mileage 3. 4. $0.55/mile TOTAL $7992 Hourly rates for inspection and consulting services (may list different rates billed for different employees) Forester $61/hour Technician/Inspector $51/hour V. Additional Services offered to Maplewood S&S Tree and Horticultural Consultants will be available for community outreach to include speaking at the garden club or other events. We are also available to attend city council meetings and assist with Arbor Day tree planting celebration Confidential Statement: This proposal is the property of S&S Tree and Horticultural Specialists and is presented to the City of Maplewood for their sole use. It may not be distributed or shared with others without written consent from S&S Tree and Horticultural Specialists. G12, Attachment 1 Packet Page Number 139 of 152 G13 MEMORANDUM TO: City Manager, Melinda Coleman FROM: Chief of Police, Paul P. Schnell DATE: February 12, 2016 SUBJECT: Approval of Racial Equity Project “Needs Assessment” Work Plan and Agreement between Wilder Research and the City of Maplewood Introduction As part of the City’s Racial Equity Grant proposal to the Saint Paul Foundation, we proposed a needs assessment to engage diverse population within Maplewood. This effort will assist the City in identifying strategies to grow racial equity and empower racial and ethnic communities in new and creative ways. Background Wilder Research proposes a two-step research process that begins with key stakeholders, which will ultimately serve as the basis for the community assessment portion of the project. Budget Impact Contract costs of $30,000.00 funded with St. Paul Foundation Grant proceeds. Recommendation It is recommended that the City Council approve the work plan and agreement between the City of Maplewood and the Research Division of Wilder Foundation. Attachments 1. Wilder Research Contract 2. Wilder Research Proposed Work Plan Packet Page Number 140 of 152 G13, Attachment 1 -1- AMHERST H. WILDER FOUNDATION CONSULTANT AGREEMENT Terms of Contract The City of Maplewood has a need for services that the Amherst H. Wilder Foundation (through Wilder Research and referred to as “Wilder”) can provide as a consultant. This Agreement outlines the conditions for that consulting relationship. It is designed to protect both parties and avoid misunderstandings about the terms of our business relationship. 1. Services to be Performed. Wilder agrees to perform a Needs Assessment, which may include the following services for City of Maplewood during the term of this Agreement (the “Services”): • Meet with partners • Train community members, including cultural groups, to collect data • Develop surveys • Work with the key stakeholders, including the community’s cultural groups to establish data collection timeframe and processes • Develop an evaluation plan • Review current data and reports • Revise data collection tools, as needed • Collect and analyze data • Conduct interviews and/or focus groups with key informant • Write an executive summary and report If changes are needed or additional work is requested by the City of Maplewood, Wilder and City of Maplewood will discuss the additional work and the amount of Wilder’s compensation will be equitably adjusted. A verbal commitment or “go ahead” by City of Maplewood to perform work outside of the initial scope will be binding on City of Maplewood and will entitle Wilder to additional compensation. Any work performed outside of the original scope at the direction of City of Maplewood will be deemed to be included as Services under this Agreement. 2. Duration. This Agreement will begin on 2/01/2015 and continue through 3/31/2017, unless terminated earlier by either party, with ten days prior written notice. Within this ten-day termination period, Wilder will at Organization’s option, (i) terminate or finalize all services; (ii) transfer to Organization all materials in progress; and/or (iii) return all of City of Maplewood’s property in Wilder’s possession or under its control. 3. Payment. Organization will pay Wilder sixty thousand dollars ($31,000) for the services to be performed under this Agreement according to the following schedule: $6,000 will be paid upon contract signing, and Wilder will bill the client quarterly, as follows: Quarter Invoice date Amount 2 2/1/2016 to 4/1/2016 4/15/2016 $5,000 3 4/1/2016 to 6/30/2016 7/15/2016 $5,000 4 7/1/2016 to 9/30/2016 10/15/2016 $5,000 5 10/1/2016 to 12/31/2016 1/15/2017 $5,000 6 1/1/2017 to 3/31/2017 4/15/2017 $5,000 4. Standard of Care. Wilder shall perform the Services consistent with the standard of professional care provided by similar organizations having experience with projects similar in scope, function, schedule, Packet Page Number 141 of 152 G13, Attachment 1 -2- budget, quality and complexity. 5. Payment Terms. All payments shall be due within thirty (30) days of an invoice date. Organization agrees to pay all expenses incurred by Wilder in the collection of any unpaid invoice or in the enforcement of this Agreement, including the actual attorneys’ fees and costs charged by its legal counsel. 6. Expenses. Wilder shall be entitled to reimbursement of all expenses incurred, directly or indirectly, by Wilder in connection with the Services, including, without limitation, travel and associated expenses, copying expenses, all state, local and service taxes, and express and courier services. Any cap on reimbursable expenses shall be described in Paragraph 3. 7. Intellectual Property Rights. Work products developed under this Agreement will belong to City of Maplewood. Copyrights, trademarks and other intellectual property developed by Wilder while providing services for City of Maplewood will belong to Wilder. In the course of providing services, Wilder may use pre-existing marks, ideas, materials, information, concepts, techniques, processes, works of authorship, or other intellectual property owned or licensed by Wilder. Such pre-existing material will remain the sole property of Wilder. Any pre-existing materials owned or licensed by City of Maplewood will remain the sole property of City of Maplewood. During the term of this Agreement, City of Maplewood grants Wilder a non-exclusive license to use pre-existing materials provided to Wilder by City of Maplewood. Wilder reserves the right to use measurement tools, processes, ideas, concepts, techniques, items, methods developed under this contract or other intellectual property developed under this contract in future project applications. This does not include Organization’s data or written reports, unless such uses are specifically agreed to by Organization. 8. Warranties and Representations of Organization. City of Maplewood warrants that it owns or has the authority to use any ideas, materials, information, concepts, techniques, processes, works of authorship, trademarks, or any intellectual property furnished to Wilder in connection with the Services. City of Maplewood shall be solely responsible for any data, information, and documents provided to Wilder. Wilder shall be entitled to rely on such data, information, and documents in performing its Services and shall have no duty to independently verify the accuracy of the same. City of Maplewood warrants that it is legally authorized to enter into this Agreement. City of Maplewood shall provide full information in a timely manner regarding requirements for and limitations on the Services. City of Maplewood shall provide prompt written notice to Wilder whenever City of Maplewood observes or becomes aware of any development that affects the scope or time of performance of the Services. 9. Warranties of Wilder. WILDER MAKES NO WARRANTIES, EXPRESS OR IMPLIED, AS TO ANY MATTER WHATSOEVER, INCLUDING WITHOUT LIMITATION, THE ORIGINALITY, CONDITION OR ACCURACY OF THE SERVICES PERFORMED OR DELIVERABLES PROVIDED UNDER THIS AGREEMENT. WILDER EXPRESSLY DISCLAIMS ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR USE. WILDER NEITHER ASSUMES NOR AUTHORIZES ANY PERSON TO ASSUME FOR IT ANY OTHER LIABILITY. 10. Independent Contractor. The parties agree that Wilder and City of Maplewood will be independent contractors and neither Wilder nor its employees will be considered employees of City of Maplewood. It is understood and agreed that nothing herein is intended nor shall be construed to create an employer/employee, partnership or joint venture relationship between Wilder and City of Maplewood. Organization will not deduct from Wilder’s compensation income tax, FICA payments, or any other expenses, unless required by law. Payment of federal income tax, FICA payments, and state income taxes are the responsibility of Wilder. City of Maplewood agrees and acknowledges that neither it nor any of its employees, agents or representatives has any right or authorization, express or implied to act for Wilder or incur, assume or create any obligation, responsibility or liability on behalf of Wilder or make any representations or warranties concerning Wilder or the services in the name of or on behalf of Wilder or bind Wilder in any manner whatsoever. Packet Page Number 142 of 152 G13, Attachment 1 -3- 11. Termination. Either party may terminate this Agreement if the other party breaches this Agreement and fails to cure such breach within 10 days after written notice of the breach is provided to the other by the party claiming the breach. In the event of early termination by either party, City of Maplewood shall pay Wilder for any work performed through the date of termination, including all costs incurred by Wilder and any penalties incurred by Wilder for cancelation of travel or other arrangements. Sections 7-9, 11-13, 16 and 18 shall survive termination of this Agreement 12. Limitation of Liability. IN NO EVENT SHALL EITHER PARTY’S LIABILITY FOR BREACH OF THIS AGREEMENT INCLUDE DAMAGES FOR WORK STOPPAGE, LOST DATA, OR INDIRECT, SPECIAL OR CONSEQUENTIAL DAMAGES (INCLUDING LOST PROFIT), OF ANY KIND. WILDER’S LIABILITY FOR BREACH OF THIS AGREEMENT SHALL NOT EXCEED AN AMOUNT EQUAL TO THE MONETARY CONSIDERATION PAID TO WILDER UNDER THIS AGREEMENT. 13. Indemnification. City of Maplewood agrees to indemnify, defend, and hold harmless Wilder, its directors, officers, employees, agents, contractors and volunteers from and against any and all liabilities, costs or penalties of any nature whatsoever arising from: (i) breach of this Agreement by City of Maplewood; (ii) use by City of Maplewood (or any third party acting on behalf of or under authorization from City of Maplewood) of the Services or any information, reports, deliverables, materials, products or other results of Wilder’s work under this Agreement; (iii) City of Maplewood’s infringement of a third party’s intellectual property rights or City of Maplewood’s violation of any rule, law, or regulation in the provision of any materials or information to Wilder; (iv) any negligent act by City of Maplewood or its employees, agents, or representatives; or (v) any negligent act by Wilder that is not intentional or reckless in nature. 14. Insurance. Wilder and City of Maplewood represent that each has and will continue to have appropriate levels of insurance during the term of this Agreement. 15. Compliance with Laws and Regulations. Each party agrees to comply with all federal, state, county and local laws, regulations, ordinances, rules, and certificates as pertaining to the facilities, programs, and staff for which such party is responsible during the term of the Agreement. 16. Confidentiality. The parties acknowledge that certain Confidential Information may be transmitted or disclosed by the parties to each other in connection with their performance under this Agreement. For purposes of this Agreement, “Confidential Information” includes personnel, client, and financial information designated by City of Maplewood or Wilder (and communicated to the other party) as confidential. Generic knowledge or information publicly known that is generally employed by the trade or related fields shall not be deemed Confidential Information. The parties shall not, at any time, directly or indirectly, use, copy, reveal, report, memorialize, publish, duplicate or otherwise disclose to any third party in any way whatsoever any Confidential Information without the written consent of the other party, which consent shall be exercised in the sole discretion of such party. The parties shall receive, maintain and use the Confidential Information in the strictest of confidence and use best efforts to keep the Confidential Information strictly confidential and to prevent disclosure thereof. The parties may agree to an alternative confidentiality agreement, if in writing. 17. Force Majeure. Wilder’s performance of the Services is contingent on, and Wilder shall not be responsible for delays or failure to perform due to, any delays or failure to perform any obligation under this Agreement due to fires, explosions, acts of God, strikes or other disturbances, including, without limitation, war, insurrection, embargoes, government restrictions, compliance with or any action taken to carry out the intent or purpose of any law or regulation, lack of correct or complete data, changes or revisions, or other accidents or other causes or contingencies not caused by Wilder or over which Wilder has no reasonable control. 18. Miscellaneous. (a) Entire Agreement. This Agreement (consisting of this Agreement and any amendments signed by both Packet Page Number 143 of 152 G13, Attachment 1 -4- parties) represents the entire and integrated agreement between Wilder and City of Maplewood and no representations or promises, verbal or otherwise, have been made except as herein set forth. Clerical errors are subject to correction. (b) Governing Law. This Agreement is to be governed by the laws of the State of Minnesota. Any provision part of the Agreement held to be void or unenforceable under any laws or regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon the parties. (c) Amendment. No modification or amendment to this Agreement or consent to the waiver of any of the terms hereof, shall be binding unless made in writing and signed by both Wilder and City of Maplewood. Any alteration of this Agreement or exhibits or any addenda which may be attached hereto, by method of “crossing out” or “adding” by typewriter, pen, ballpoint pen, or whatever, except in blank lines indicating the need for insertion of written words or numbers to complete Agreement, shall be disregarded unless mutually agreed upon and signed by both Wilder and City of Maplewood. (d) Notices. Any notices under this Agreement should be delivered in person or sent to Wilder’s address (listed below), via certified or registered U.S. mail. (e) No waiver. Failure of either party to enforce the terms of this Agreement does not waive those terms or preclude enforcement of them. (f) Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. The Undersigned agrees to the Consulting Agreement as of this ______day of ___________, 2015. Amherst H. Wilder Foundation City of Maplewood Wilder Research 1830 County Road B East 451 Lexington Parkway North Maplewood, MN 55109 St. Paul, MN 55104 By: By: Joan McCusker VP Finance & Administration, Administration Print name: Print title: Packet Page Number 144 of 152 Updated proposal: Maplewood Needs Assessment F E B R U A R Y 2 0 1 6 Prepared by: Julie Atella, Wilder Research Proposed approach We propose that the project take place in two phases. The first phase would include background research and would culminate in a design to assess the City of Maplewood in collaboration with identified community and cultural partners. The second phase’s design will be determined by the data and lessons learned in Phase I, but likely would involve an array of qualitative and quantitative examinations which would be designed collaboratively with community and cultural stakeholders to answer the key questions identified in Phase I. It should be noted that the proposed approach was developed with only limited input from community, cultural and system stakeholders. The proposed approach and timeline can be modified as needed to better meet partners’ goals and interests. Phase I: Evaluation framework development through community collaboration Scope of work. Given our discussion in January 2016, we recommend that the project begin with a design phase, rather than jumping into the evaluation. An almost limitless array of possibilities exist for a study design, and an approach designed without full stakeholder participation would likely fail to meet your needs. We propose that the first phase include the following activities:  Gather feedback from community and key stakeholders: Wilder will meet with key stakeholders (including cultural communities, law enforcement, other city representatives,) who will be impacted by or involved in the assessment. The specific information-gathering strategies to be used will be negotiated in consultation with Chief Schnell and the community partners of the study, but may include one-on-one key informant interviews or focus groups. Through these discussions, we will gather information about stakeholders’ priorities for this study. Through collaboration with the community partners, we will also explore the viability of various data collection options that might be used in Phase II, to ensure that the proposed approach will be feasible and effective. G13, Attachment 2 Packet Page Number 145 of 152  Review available data: We are aware that some information has already been compiled locally, including the survey that Chief Schnell mentioned was administered last year. Rather than duplicating work that has already been done, we will review the available analyses in order to have a clearer understanding of what patterns have already been identified and to better understand how this evaluation can best complement existing information. We will also inventory the other types of information that are available through law enforcement and the city, to inform the quantitative analyses that can be undertaken in Phase II.  Develop/refine assessment questions: Based on the information obtained above, and working with the community and cultural representatives, we will clarify the specific evaluation questions of highest priority to explore in Phase II.  Develop a proposed assessment framework: Phase I will conclude with the development of a Phase II work plan. This work plan will detail the questions to be explored and the methods to be used for the full evaluation. This work plan will also be reviewed to determine that it is targeted, feasible, and supported by the system stakeholders, as well as ensure that it reflects input from both the community and system stakeholders. Budget and timeline. While the timeframe is negotiable, Phase I could begin upon contract award. We would propose a four month timeline for this phase. We estimate the budget for this phase would be $8,000. Phase II Once Phase I is completed, the data collection and analysis phase will begin. The exact scope of work and cost cannot be determined until the information is gathered in Phase I, but the scope of work may include one or more of the following:  Interviews/focus groups with Key Informants and community members – Information could be gathered from a representative sample of law enforcement officers (street officers/investigators; urban/suburban) and from other key informants to explore their perceptions.  Training for cultural communities to conduct interviews to increase community evaluation capacity – Wilder Research could work with cultural communities to develop interview and focus group protocols, as well as provide training on how to conduct community evaluation.  Analysis of existing information from current databases  Online surveys – Initial meetings with Chief Schnell have indicated we would want to consider online surveys with law enforcement, grant partners and other key informants (e.g., community members, store owners, school staff). G13, Attachment 2 Packet Page Number 146 of 152  Review of law enforcement policies/practices – A number of studies have examined issues related to law enforcement policies/practices that may impact community engagement and trust. For instance, it might be useful to compare policies that formalize responses to various situations (i.e., Are there offenses for which citations are automatic? For what types of situations do law enforcement officers have the most discretion in their responses? How are decisions made regarding the type or frequency of patrols?). Budget and timeline. While the timeframe is negotiable, Phase II could begin upon the completion of Phase I. We would propose an eight to ten month timeline for this phase. We estimate the budget for this phase would be $23,000. Key Wilder Research staff In addition to the people designated below, support staff at Wilder Research will provide additional assistance related to library searches, data collection, processing and analysis, administrative assistance, and communications support. Key staff for this project include:  Julie Atella, M.A., Research Scientist. Ms. Atella has been working as an evaluator and researcher since 1995. Her background includes research in the areas of juvenile delinquency, juvenile justice, victimization, and corrections, as well as program evaluation. Ms. Atella completed her Ph.D. course work and obtained her Master of Arts degree in Criminal Justice from Washington State University. She also holds a B.A. in Sociology/Law & Society from the University of California at Riverside. She was NIJ’s Arrestee Drug Abuse Monitoring (ADAM) program’s Site Director for three years in Hennepin County, MN. She has served as an evaluator and assessor of NIJ -funded initiatives (2003-IJ -CX- 1035, 96-IJ -CX-0074, 93-IJ -CX-0054). She currently works on a number of government and community-based research and evaluation projects as well as providing evaluation services to Wilder Foundation programs. Ms. Atella will serve as the co-lead for this assessment.  Laura Schauben, M.A., Research Scientist - Ms. Schauben has over 20 years of experience conducting research and evaluation for government organizations, non-profits, foundations and community groups. She specializes in multi-site and multi-sector projects, projects related to increasing inclusion/eliminating disparities, and projects that build client and community capacity to identify and address community needs through data-driven decision making. Ms. Schauben’s work includes research in the areas of criminal justice, community development, sexual and domestic violence, leadership, and public health. Ms. Schauben completed her Ph.D. course work and obtained her Master of Arts degree in Psychology from the University of Minnesota. She also has a B.A. in Sociology/Psychology from Brandeis University. Ms. Schauben will serve as the other co-lead for this assessment. G13, Attachment 2 Packet Page Number 147 of 152 Overview of Wilder Research Wilder Research, a division of the Amherst H. Wilder Foundation in Saint Paul, Minnesota, is one of the nation's largest nonprofit research and evaluation groups. The mission of Wilder Research is to improve the lives of individuals, families, and communities through social and human services research. Our work helps organizations improve services, plan for the future, allocate funds, revise policies, and increase public awareness about critical issues. Wilder Research has been conducting community-based qualitative and quantitative research since 1917. We are a full-service research center. The more than 100 staff members of Wilder Research are committed to research and evaluation that is useful, respectful of individual dignity and confidentiality, cost-effective, and culturally competent. Wilder Research approaches all evaluations through a participatory process, where we engage with key stakeholders on an ongoing basis, from the initial design, through data collection, and reporting and dissemination of results. Staff have extensive experience planning research and evaluation projects using client and stakeholder input; creating evaluation designs and developing data collection instruments; collecting data using multiple methods; and disseminating “best practices” knowledge through the production of reports, research summaries, conference briefings, and workshop presentations. Wilder’s philosophy is that the value of research lies in the use of the results, and staff are experienced conducting evaluations and sharing results that have had direct or indirect results on policy and practice throughout a number of sectors. In addition to agency and foundation funding, we have experience partnering with and evaluating programs funded by state and federal sources, including the National Institute of Justice (NIJ), the Substance Abuse and Mental Health Services Administration (SAMHSA), and many state departments in Minnesota, including Public Safety, Human Services, Health, Corrections, and Education. Additional information about Wilder Research, as well as copies of our recent research summaries and reports, can be found on our website: http://www.wilder.org/research. Specific areas of expertise/experience While Wilder Research staff are able to conduct a diverse array of community-based research projects, we believe that we are uniquely qualified to work on behalf of the Hennepin County Attorney’s Office on this project. Our specific qualifications include:  Experience working collaboratively with cultural communities – We are committed to working collaboratively with diverse cultural communities and doing work that is inclusive and respectful.  Extensive experience designing and conducting community assessments – We have partnered with communities across Minnesota and beyond on a wide variety of community G13, Attachment 2 Packet Page Number 148 of 152 assessments. In addition to several specific projects highlighted below, recent projects include an assessment of services for victims of interpersonal violence in Omaha, a county- wide assessment of attitudes and beliefs related to mental health in Anoka County, and a variety of targeted and broad assessments completed as part of our Statewide Health Improvement Program (SHIP) work in Carver, Scott, Ramsey, and Anoka Counties. We understand the community assessment process, including the need for upfront planning and collaboration to determine the appropriate scope and focus, the importance of collecting existing and new information to answer key assessment questions, and the steps needed to synthesize the results and develop recommendations to shape program and policy efforts. Our general approach to conducting community assessments will provide a solid infrastructure for examining disproportionate minority contact in the Hennepin County juvenile justice system.  Experience working across sectors, including law enforcement– While much of the work done by Wilder Research focuses on social services, our work cuts across a variety of sectors. We have experience working with law enforcement, and are comfortable accessing and using data provided by these agencies. Recent projects include an examination of procedures used by Ramsey County Community Corrections to screen and refer individuals charged with Driving While Intoxicated (DWI) or other alcohol-related traffic offenses, an evaluation of projects funded by the Hennepin County Children’s Mental Health Collaborative to serve youth in the juvenile justice system, a project for the East Metro Mental Health Roundtable that involves collecting information about system (including law enforcement) responses to individuals with mental illness, and a series of reports regarding crime and the needs of victims prepared for the Minnesota Department of Public Safety.  Focus on collaboratively planning research and evaluation projects - Our approach strongly emphasizes collaboration as we partner with agencies to develop and implement a plan specific to their organizational goals and mission. To achieve this goal, we facilitate discussions with stakeholders and build consensus from differing points of view in order to create a partnership. Our practice is to engage clients in the entire assessment or evaluation process, from design to presentation of results and recommendations. Through this collaboration, we can ensure that assessments reflect the stakeholders’ interests and that the results are useful in guiding future planning efforts.  Capacity to collect data using multiple methods – The requested assessment is likely to include a variety of data gathering approaches. In addition to using existing data (from law enforcement or the County Attorney’s Office), it is likely that new information will be needed to answer key questions. We are experienced gathering information through approaches such as face-to-face interviews, self-report surveys, direct observation, on-line surveys, telephone surveys, document reviews, focus groups, and web-based databases. If local stakeholders are interested in participating in the data collection, we are also able to G13, Attachment 2 Packet Page Number 149 of 152 provide training and support to build local capacity to conduct these activities effectively and efficiently. If needed for this assessment, we are also capable of using GIS mapping and other approaches to effectively illustrate patterns in crime rates or differences in law enforcement responses.  Our ability to use results to guide and inform planning processes - The value of assessment in its utilization, thus we will work closely with the Hennepin County Attorney’s Office and its partners to ensure that assessment results are useful in guiding strategic planning and the creation of a comprehensive approach for addressing disproportionate minority contact. Evaluation reports will identify and measure the most important issues, target areas for service or system enhancement, and meet the needs of key stakeholders.  A commitment to protecting human subjects in research –All research conducted by Wilder Research meets or exceeds standards regarding ethical conduct. All employees must agree to abide by the Amherst H. Wilder Foundation Confidentiality and Non-Disclosure Agreement and must sign this agreement. Administration of data collection is conducted only by trained interviewers and data collection associates. Strategies are included in every research project to protect participants’ identities and to ensure informed consent for participation. We maintain a federally-authorized Institutional Review Board (IRB), which is available to review materials for this project if desired. Wilder Research has conducted numerous participatory evaluations and research studies with a focus on diverse cultural communities and related issues. Highlights of our work in this area include a recent award for the Promise Neighborhood planning grant. In 2010, Saint Paul became one of 21 communities across the nation selected to receive a Promise Neighborhood planning grant from the U.S. Department of Education. The Wilder Foundation, along with support from the Saint Paul Public Schools, the City of Saint Paul, and the Saint Paul Public Schools Foundation, are part of the planning grant. G13, Attachment 2 Packet Page Number 150 of 152 J1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director Citizen Services SUBJECT: Consider Approval of Penalties for Tobacco Compliance Failures DATE: February 17, 2016 Introduction The City of Maplewood Police Department conducts compliance checks on all intoxicating liquor and tobacco license holders. Since the completion of the alcohol compliance checks in 2014 and 2015, staff has been working to propose an appropriate penalty for those establishments which did not pass. In all instances an employee failed the compliance check by selling tobacco to an underage buyer, and was issued a criminal complaint for the offense, which has been or will be prosecuted. Background Tobacco compliance checks have been regularly conducted since 2000. In the past, Council has opted not to establish strict guidelines for penalties, on the basis that some compliance failures are more egregious than others, and therefore may warrant stricter penalties. While the City does not have specified fines for alcohol compliance failures, past practice has been to adhere to the following guidelines for imposing penalties: first offense $250, second offense$500 and the third offense $750. Pursuant to MN §461.12, subd. 2, upon a third violation at the same location within 24 months after the initial violoaion, the licensee’s authority to sell tobacco at that location must be suspended for not less than seven days. All establishments have been notified of the proposed civil penalty against them, and were encouraged to attend the February 22, 2016 council meeting. In the Case of Arnie’s Market and Stokke’s Meat Market, both of which have undergone a change of ownership since their respective compliance failure, a notification was sent to the individual who owned the establishment at the time the violation occurred. Recommendation Staff recommends Council consider the proposed penalties, attached. Attachments 1. List of business with failed tobacco compliance checks in 2014-2015 Packet Page Number 151 of 152 Statistical History of Compliance Failures of Current Alcohol and Tobacco Sales License Holders BUSINESS NAME - ADDRESS COMPLIANCE FAILURE COMPLIANCE DATE STATUS STAFF RECOMMENDED FINE ARNIE'S MARKET - 1690 MCKNIGHT RD S - INACTIVE AS OF 7/31/2014 TOBACCO 05/29/2014 IN PROGRESS PROPOSED $250 FINE BIG DISCOUNT LIQUOR - 2515 WHITE BEAR AVE TOBACCO 11/24/2014 IN PROGRESS PROPOSED $500 FINE TOBACCO 03/15/2012 COMPLETED ALCOHOL 10/10/2006 COMPLETED TOBACCO 08/02/2006 COMPLETED FLEMINGS AUTO SERVICE - 2271 WHITE BEAR AVE N TOBACCO 05/26/2014 IN PROGRESS PROPOSED $500 FINE TOBACCO 10/19/2012 COMPLETED KNOWLAN'S SUPERMARET - 2720 STILLWATER ROAD - NO LONGER SEELING CIGARETTES AS OF APRIL 2015 TOBACCO 05/29/2014 IN PROGRESS PROPOSED $500 FINE TOBACCO 12/22/2005 COMPLETED LANCER AT EDIBURGH - KELLER GOLF COURSE - 2166 MAPLEWOOD DRIVE TOBACCO 06/18/2015 IN PROGRESS PROPOSED $250 FINE MAPLEWOOD TOBACCO OUTLET PLUS - 2515 WHITE BEAR AVE #A17 TOBACCO 06/18/2015 IN PROGRESS PROPOSED $250 FINE STOKKES MEAT MARKET - 1344 FROSE AVE E - INACTIVE AS OF 11/03/2015 TOBACCO 06/18/2015 IN PROGRESS PROPOSED $250 FINE J1, Attachment 1Packet Page Number 152 of 152