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HomeMy WebLinkAbout2016 01-25 City Council Meeting Minutes1 January 25, 2016 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 25, 2016 City Hall, Council Chambers Meeting No. 02-16 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:03 p.m. by Mayor Slawik. Mayor Slawik thanked the council and staff for attending the State of the City Address that was held at the Maplewood Community Center on Thursday, January 14, 2016. She also encouraged residents to watch the replays that will posted on the City’s website. B. PLEDGE OF ALLEGIANCE Hannah Bruentrup, student at Mahtomedi Middle School led the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda under Appointments and Presentations, Council Presentations: a. Recycle the Holidays b. Energize Maplewood c. Update on Gateway Commission d. Update on Tartan Ice Arena Commission e. Comments and Follow-Up to League of Minnesota Cities Training f. Business Networking and Recycling Event g. Planning Commission Meeting Cancellation h. Heritage Preservation Commission i. League of Minnesota Cities Training j. Rush Line Corridor Councilmember Xiong moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2 January 25, 2016 City Council Meeting Minutes E. APPROVAL OF MINUTES 1. Approval of January 11, 2016 City Council Meeting Minutes Councilmember Abrams moved to approve the January 11, 2016 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave an update to the council calendar. 2. Council Presentations a. Recycle the Holidays Councilmember Juenemann reminded residents that it’s their last chance to recycle their Holiday lights at City Hall, the Community Center or the Nature Center. b. Energize Maplewood Councilmember Juenemann reported on the Energize Maplewood Challenge that is taking place and encouraged residents to sign up by February 29, 2016; a launch event will take place at the Maplewood Community Center on Saturday, January 30, 2016. c. Update on Gateway Commission Councilmember Smith gave an update on the Gateway Commission Meeting he attended on Thursday, January 14, 2016. Public Works Director Thompson provided additional information on the Technical Committee Meeting he attended on Thursday, January 21, 2016. d. Update on Tartan Ice Arena Commission Councilmember Smith gave an update on the Tartan Arena Commission Meeting he and Councilmember Xiong attended. e. Comments and Follow-Up to League of Minnesota Cities Training Councilmember Smith reported on the training he attended at the League of Minnesota Cities. f. Business Networking and Recycling Event 3 January 25, 2016 City Council Meeting Minutes Councilmember Abrams reported on the Business Networking and Recycling Event that will take place at the Maplewood Community Center on Tuesday, January 26, 2016. g. Planning Commission Meeting Cancellation Councilmember Xiong reported that the Planning Commission Meeting scheduled for January 19, 2016 was cancelled. The next meeting of the Commission will take place on February 2, 2016. h. Heritage Preservation Commission Councilmember Xiong provided an update on the Heritage Preservation Commission meeting he attended on Thursday, January 14, 2016. i. League of Minnesota Cities Training Councilmember Xiong reported on the training session for Newly Elected Officials at the League of Minnesota Cities. j. Rush Line Mayor Slawik reported on the Rush Line Meeting she attended. Interim Economic & Environmental Development Director Carver provided additional information. 3. Presentation by Maplewood Pediatric Dentistry Interim Environmental & Economic Development Director Carver introduced Claire Mielke, DDS and her husband Bryant Rogness, owners of Maplewood Pediatric Dentistry. Claire Mielke, DDS and Bryant Rogness addressed the council to give information about their business, Maplewood Pediatric Dentistry. 4. Approval of Resolution Awarding 2015 Maplewood Heritage Award Mayor Slawik read the Resolution Awarding the 2016 Maplewood Heritage Award to the Bruentrup Family. Bill Bruentrup introduced his family and thanked everyone for their support of the Bruentrup Farm. Mayor Slawik read and presented the 2016 Maplewood Heritage Award plaque to the Bruentrup Family. Councilmember Juenemann moved to approve the Resolution for the 2015 Maplewood Heritage Award to the Bruentrup Family. Resolution 16-01-1295 RESOLUTION AWARDING THE 2015 MAPLEWOOD HERITAGE AWARD TO THE BRUENTRUP FAMILY 4 January 25, 2016 City Council Meeting Minutes WHEREAS, Bill and Raydelle Bruentrup have been at the center of historical activity in Maplewood for over sixteen years; and WHEREAS, Bill and Raydelle Bruentrup have been active members of the Maplewood Area Historical Society, and currently serve as Vice President and Secretary respectively, and volunteer more hours annually than any other member; and WHEREAS, Bill and Raydelle Bruentrup were instrumental in moving the Bruentrup farm buildings to their new location in July 1999, with tireless efforts obtaining pledges from individuals and seeking funding from the state for moving expenses, donating the farm buildings to the city, and contributing funds to the project; and WHEREAS, The Bruentrup Heritage Farm site with their assistance has won historical preservation awards and has become a destination for weddings, community gatherings and a mecca for historical research; and WHEREAS, Bill and Raydelle Bruentrup’s children and grandchildren have been an important part of the preservation of the farm volunteering countless hours to improve the grounds, as well as volunteering at the Maplewood Area Historical Society’s annual Halloween Hoedown; and WHEREAS, The Bruentrup Family members have freely given their knowledge, time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, The Bruentrup Family has contributed their leadership and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens that The Bruentrup Family is hereby extended the Maplewood Heritage Award. The Maplewood Heritage Award is an annual award recognizing an individual or group who has positively influenced our City’s past or strengthened the preservation of Maplewood history. Seconded by Councilmember Abrams Ayes – All The motion passed. 5. Approval of the 2015 Planning Commission Annual Report Planning Commissioner Kempe addressed the council and gave the 2015 Planning Commission Annual Report. Councilmember Abrams moved to approve the 2015 Planning Commission Annual Report. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5 January 25, 2016 City Council Meeting Minutes 6. Approval of Resolution for Commission and Board Appointments and Reappointments a. Approval of Resolution for Appointments b. Approval of Resolution for Reappointments City Manager Coleman gave the staff report. Councilmember Juenemann moved to approve the Resolution Appointing Candidates to Commissions. Resolution 16-01-1296 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Environmental & Natural Resources Commission Keith Buttlemann Term expires 9/30/2018 Mary Henderson Term expires 9/30/2016 Heritage Preservation Commission Bob Cardinal Term expires 4/30/2018 Housing and Economic Development Commission Brian Finley Term expires 9/30/2017 Human Rights Commission Tou Ger Yang Term expires 4/30/2017 Seconded by Councilmember Abrams Ayes – All The motion passed. Councilmember Abrams moved to approve the Resolution Reappointing Lisa Liddell to the Police Civil Service Commission. Resolution 16-01-1297 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to serve on the following commissions: Police Civil Service Commission Lisa Liddell Term expires 12/31/2018 6 January 25, 2016 City Council Meeting Minutes Seconded by Councilmember Smith Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Juenemann moved to approve consent agenda items G1-G12. Seconded by Councilmember Abrams Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 74,953.14 Checks # 96599 thru # 96635 dated 01/12/16 $ 282,869.32 Disbursements via debits to checking account dated 01/04/16 thru 01/08/16 $ 382,073.42 Checks #96637 thru #96673 dated 01/12/16 thru 01/19/16 $ 219,029.64 Disbursements via debits to checking account dated 01/11/16 thru 01/15/16 $ 958,925.52 Total Accounts Payable PAYROLL $ 540,160.62 Payroll Checks and Direct Deposits dated 01/15/16 $ 1,310.03 Payroll Deduction check # 99101999 thru # 99102001dated 01/15/16 $ 541,470.65 Total Payroll $ 1,500,396.17 GRAND TOTAL Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Approval of Waterfest Sponsorship Councilmember Juenemann moved to approve the Waterfest Sponsorship in the amount of $1,000 to help support the Ramsey-Washington Metro Watershed District’s Waterfest 7 January 25, 2016 City Council Meeting Minutes event scheduled for June 4, 2016, at Lake Phalen in St. Paul. Seconded by Councilmember Abrams Ayes – All The motion passed. 3. Approval of a Conditional Use Permit Review for Indoor Storage, 2728 Geranium Avenue East Councilmember Juenemann moved to approve the conditional use permit for 2728 Geranium Avenue East again only if a problem arises or a major change is proposed. Seconded by Councilmember Abrams Ayes – All The motion passed. 4. Approval of 2016 Master Group Contract Between City of Maplewood and Medica Insurance Company Councilmember Juenemann moved to approve the master group contract with Medica Insurance Company for 2016. Seconded by Councilmember Abrams Ayes – All The motion passed. 5. Approval of a Resolution Accepting Donation to Maplewood Nature Center in Honor of Janet Plaster Councilmember Juenemann moved to approve the Resolution accepting the memorial donation in the amount of $35 to the Maplewood Nature Center in remembrance of Janet Plaster Resolution 16-01-1298 Acceptance of Donation WHEREAS the City of Maplewood and the Parks and Recreation Department has received a donation of $35 in remembrance of Janet Plaster; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. Seconded by Councilmember Abrams Ayes – All The motion passed. 6. Approval of a Resolution Accepting Donation to Maplewood Nature Center in Honor of Jeffrey Lerew Councilmember Juenemann moved to approve the Resolution accepting the memorial donation in the amount of $300 from Yolanda Black to the Maplewood Nature Center in 8 January 25, 2016 City Council Meeting Minutes remembrance of Jeffrey Lerew. Resolution 16-01-1299 Acceptance of Donation WHEREAS the City of Maplewood and the Parks and Recreation Department has received a donation of $300 in remembrance of Jeffrey Lerew; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. Seconded by Councilmember Abrams Ayes – All The motion passed. 7. Approval of Quit Claim Deed From City of Maplewood to Ramsey County, TH 120/Joy Rd Intersection Improvements, City Project 02-01 Councilmember Juenemann moved to approve the quit claim and authorize the Mayor and City Manager to sign said quit claim deed signifying City Council approval. Seconded by Councilmember Abrams Ayes – All The motion passed. 8. Approval of Emergency Pipe Collapse Repair Under Trail at Wicklander’s Pond Councilmember Juenemann moved to approve the proposal from Visu-Sewer to repair the collapsed pipe under the trail at Wicklander’s Pond; the Public Works Director is authorized to sign said proposal on behalf of the City and set a budget for this project at $50,000.00 from the EUF. Seconded by Councilmember Abrams Ayes – All The motion passed. 9. Approval of Resolution Approving Cost Share Agreement with the Metropolitan Council for Inflow/Infiltration Improvements Councilmember Juenemann moved to approve the Resolution of Cost Share Agreement with the Metropolitan Council for Inflow/Infiltration Improvements and approve the Inflow/Infiltration Cost Share Agreement with the Metropolitan Council; and direct the City Engineer to enter into the cost share agreement and minor modifications approved by the City Attorney are authorized as needed for the agreement. Resolution 16-01-1300 Approval of Cost Share Agreement with the Metropolitan Council for Inflow/Infiltration Improvements 9 January 25, 2016 City Council Meeting Minutes WHEREAS, the City Council of Maplewood, Minnesota has heretofore approved the cost share agreement between the City of Maplewood and the Metropolitan Council for inflow/infiltration improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The City Engineer is hereby authorized to enter into the cost share agreement. Seconded by Councilmember Abrams Ayes – All The motion passed. 10. Approval of Resolution Approving Final Payment and Acceptance of Project, Arkwright-Sunrise Area Improvements, City Project 12-09 Councilmember Juenemann moved to approve the Resolution Approving Final Payment and Acceptance of Project for the Arkwright-Sunrise Area Improvements, City Project 12-09. Resolution 16-01-1301 Approving Final Payment and Acceptance of Project Project 12-09 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Arkwright-Sunrise Area Improvements, City Project 12-09, and has let a construction contract, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Arkwright-Sunrise Area Improvements, City Project 12-09 is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: City Project 12-09 is complete and maintenance of this improvement is accepted by the City; the final construction cost is $4,011,158.65. Final payment to Palda and Sons, Inc. and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Abrams Ayes – All The motion passed. 11. Approval for Police Department to Accept Donation from Schmelz Countryside Volkswagen Councilmember Juenemann moved to approve the resolution accepting a $2,500 donation from Schmelz Countryside Volkswagen and authorize the establishment of a donation fund to be used for senior citizen and child-focused public safety prevention and intervention initiatives. 10 January 25, 2016 City Council Meeting Minutes Resolution 16-01-1302 Expressing Acceptance of and Appreciation of a Donation to the Maplewood Police Department WHEREAS, Schmelz Countryside Volkswagen has presented to the Maplewood Police Department a donation in the amount of $2,500; and WHEREAS, this donation is intended for the purpose of youth and senior citizen prevention programming; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends John Schmelz and Schmelz Countryside Volkswagen for their civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1. The donation is accepted and acknowledged with gratitude; and 2. The donation will be appropriated for the Police Department as designated; and 3. The appropriate budget adjustments be made. Seconded by Councilmember Abrams Ayes – All The motion passed. 12. Approval of Contract with Hillcrest Animal Hospital for Animal Impound and Associated Services Councilmember Juenemann moved to approve the contract between Hillcrest Animal Hospital and the City of Maplewood for Animal Impound and Associated Services. Seconded by Councilmember Abrams Ayes – All The motion passed. H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS 1. Approval of a Tree Ordinance Summary Publication (Super Majority Vote) Nick Carver, Interim Environmental and Economic Development Director gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the Tree Ordinance summary publication to be published in Lillie News, the City’s official newspaper. Seconded by Councilmember Abrams Ayes – All 11 January 25, 2016 City Council Meeting Minutes The motion passed. J. NEW BUSINESS 1. Consider Approval of Pollinator Resolution Lead Naturalist Hutchinson gave the staff report and answered questions of the council. Amanda Rudolph, works with Representative Leon Lillie, addressed the council to give additional information and answered questions of the council. Councilmember Smith moved to approve the Resolution Endorsing the Protection of Pollinators and Enhancement of Pollinator Habitat. Resolution 16-01-1303 Resolution Endorsing the Protection of Pollinators and Enhancement of Pollinator Habitat WHEREAS, the City of Maplewood is dedicated to the protection of pollinators; and WHEREAS, the City of Maplewood has many established programs and practices that help protect pollinators including preservation of natural areas, enhancing habitat including prairie restoration and use of native plants in gardens and plantings, very limited use of insecticides in the landscape, pollinator education and outreach to the community; WHEREAS, bees and other pollinators are integral to a wide diversity of essential foods including fruits, nuts, and vegetables; and WHEREAS, native bees and honey bees are threatened due to habitat loss, pesticide use, pathogens and parasites; and WHEREAS, research suggests that there is a link between pesticides that contain neonicotinoids and the die-off of plant pollinators, including honey bees, native bees, butterflies, moths, and other insects; and WHEREAS, neonicotinoids are synthetic chemical insecticides that are similar in structure and action to nicotine, a naturally occurring plant compound; and WHEREAS, the City Council finds it is in the public interest to demonstrate its commitment to a safe and healthy community environment through the implementation of practices that protect pollinators on city parks, open spaces, and city property. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens that: 1. The City shall undertake its best efforts to become a pollinator-friendly City by undertaking best management practices to protect pollinators on public lands within the City. 2. The City shall develop a policy for the use of insecticides and utilize best 12 January 25, 2016 City Council Meeting Minutes practices to limit the use of systemic insecticides on city property including insecticides from the neonicotinoid family and will request commercial applications are free of systemic insecticides including neonicotinoids. 3. The City shall undertake its best efforts to plant native plants and plants favorable to bees and other pollinators in the City’s public spaces. 4. The City shall undertake its best efforts to communicate to Maplewood residents the importance of creating and maintaining pollinator-friendly habitat and will encourage residents and business to use pollinator-friendly practices. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Consider Approval of Updates to Fish Creek Master Plan Natural Resources Coordinator Gaynor gave the staff report and answered questions of the council. Councilmember Xiong moved to approve the updates to the Fish Creek Master Plan. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Consider Approval of a New Liquor License Manager for Keller Golf Course, Blaine Raway Police Chief Schnell gave the staff report. Blaine Raway, applicant addressed the council to give additional information and answer questions of the council. Councilmember Juenemann moved to approve Blaine Raway as the liquor license manager for Keller Golf Course, 2166 Maplewood Dr. N. Seconded by Councilmember Abrams Ayes – All The motion passed. 4. Bellaire Avenue Street Improvements, Project 15-16 a. Consider Approval of Resolution Approving Plans and Specifications and Advertising for Bids b. Consider Approval of Resolution Ordering Preparation of Assessment Roll c. Consider Approval of Joint-Powers Agreement with the City of North St. Paul Michael Thompson, Public Works Director gave the staff report and answered questions of the council. 13 January 25, 2016 City Council Meeting Minutes Councilmember Juenemann moved to approve the Resolution Approving Plans and Specifications and Advertising for Bids for the Bellaire Avenue Street Improvements, Project 15-16. Resolution 16-01-1304 Approving Plans Advertising for BIDS WHEREAS, pursuant to resolution passed by the City Council on September 14, 2015 plans and specifications for the Bellaire Avenue Street Improvements, City Project 15-16, have been prepared by (or under the direction of) the City Engineer of the City of North St. Paul, who has presented such plans and specifications to the council for approval, WHEREAS, the City of Maplewood and the City of North St. Paul have entered into a Joint Powers Agreement for this project which a small portion includes a common border street of Bellaire Avenue from Beam Avenue to Lydia Avenue, WHEREAS, the City of North St. Paul is the project lead and the JPA outlines terms of repayment and duties of the municipalities in regards to the improvements on said border street, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City of North St. Paul shall prepare and cause to be inserted into the Ramsey County Review and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 23rd day of February, 2016, at the City of North St. Paul City Hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of North St. Paul, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of March 14, 2016. Seconded by Councilmember Abrams Ayes – All The motion passed. Councilmember Juenemann moved to approve the Resolution Ordering Preparation of Assessment Roll for the Bellaire Avenue Street Improvements, City Project 15-16. Resolution 16-01-1304 14 January 25, 2016 City Council Meeting Minutes Ordering Preparation of Assessment Roll WHEREAS, the City Clerk and City Engineer will receive bids for the Bellaire Avenue Street Improvements, City Project 15-16, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City Clerk and City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof. Seconded by Councilmember Abrams Ayes – All The motion passed. Councilmember Juenemann moved to approve the Joint Powers Agreement with the City of North St. Paul for the Bellaire Avenue Street Improvements, City Project 15-16. Seconded by Councilmember Smith Ayes – Mayor Slawik, Council Members Juenemann, Smith and Xiong Abstain – Councilmember Abrams The motion passed. 5. Consider Approval of a Planned Unit Development Amendment, Design Review and a Parking Waiver, Costco, 1431 Beam Avenue East Economic Development Coordinator Martin gave the staff report and answered questions of the council. Commissioner Kempe addressed the council to give the reports from the Planning Commission and the Community Design Review Board. Shawn Murphy, Civil Engineer with Landform representing Costco addressed to give additional information and answer questions of the council. Councilmember Juenemann moved to approve the resolution approving an amendment to the planned unit development permit for a fuel station and tire service center for Costco’s proposed building expansion located at 1431 Beam Avenue East. Approval is based on the findings required by the code and subject to the following conditions: 1. The building expansion shall follow the plans date-stamped December 11, 2015, except where the city requires changes. Staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 15 January 25, 2016 City Council Meeting Minutes 4. The applicant shall comply with the requirements in the engineer’s report dated December 10, 2015. 5. There shall not be any outdoor storage of tires unless they are kept within a decorative screening enclosure approved by the community design review board. 6. The fueling area shall have proper safeguards provided to prevent or contain any fuel spills as required by the Minnesota Pollution Control Agency. 7. A parking waiver of 41 spaces is approved for this site, with the applicant showing 55 proof-of-parking spaces on the December 11, 2015 site plan. If the proof-of-parking spaces are needed to be constructed, the city council must approve a revised site plan and the materials and construction methods must be environmentally-sensitive and reduce the impact of stormwater runoff the added spaces would contribute. Resolution 16-01-1306 Conditional Use Permit Revision Resolution For a Planned Unit Development WHEREAS, Costco Wholesale Corporation applied to revise its conditional use permit for the Mogren Retail Addition planned unit development by building an expansion to its existing building. This conditional use permit for a planned unit development permits a fuel station and tire-service center. WHEREAS, this permit applies to the 16-acre site located at 1431 Beam Avenue within the Mogren Retail Addition planned unit development. The legal description is: Lot 1 Block 2, MOGREN RETAIL ADDITION WHEREAS, the history of this conditional use permit is as follows: 1. On January 5, 2016, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the planned unit development amendment. 2. On January 25, 2016 the city council discussed the planned unit development amendment. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described planned unit development amendment because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 16 January 25, 2016 City Council Meeting Minutes 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The building expansion shall follow the plans date-stamped December 11, 2015, except where the city requires changes. Staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall comply with the requirements in the engineer’s report dated December 10, 2015. 5. There shall not be any outdoor storage of tires unless they are kept within a decorative screening enclosure approved by the community design review board. 6. The fueling area shall have proper safeguards provided to prevent or contain any fuel spills as required by the Minnesota Pollution Control Agency. 7. A parking waiver of 41 spaces is approved for this site, with the applicant showing 55 proof-of-parking spaces on the December 11, 2015 site plan. If the proof-of-parking spaces are needed to be constructed, the city council must approve a revised site plan and the materials and construction methods must be environmentally-sensitive and reduce the impact of stormwater runoff the added spaces would contribute. Seconded by Councilmember Smith Ayes – All The motion passed. 17 January 25, 2016 City Council Meeting Minutes Councilmember Juenemann moved to approve the plans date-stamped December 11, 2015, for the proposed 5,220 square foot Costco addition. Approval is subject to the applicant complying with the following conditions: 1. This approval is good for two years. After two years, the design-review process shall be repeated if the developer has not begun construction. 2. Obtaining city council approval of the planned unit development amendment and parking waiver. 3. All requirements of the fire marshal and building official must be met. 4. The applicants shall obtain all required permits from the Ramsey-Washington Metro Watershed District and Ramsey County. 5. The applicants shall comply with all requirements of the Maplewood Engineering Report from Jon Jarosch dated December 10, 2015. 6. The applicants shall provide the city with cash escrow or an irrevocable letter of credit for any exterior landscaping and site improvements prior to getting a building permit for the development. Staff shall determine the dollar amount of the escrow. 7. All work shall follow the approved plans. The director of environmental and economic development may approve minor changes. 8. All roof-top mechanical equipment shall be painted to match the building. Seconded by Councilmember Smith Ayes – All The motion passed. Councilmember Smith moved to approve the parking waiver as proposed subject to the retention of the proposed proof-of-parking spaces in case they are needed for future parking needs. If a parking shortage develops after the paving and curbing of the proof- of-parking spaces, the city council may require parking lot restriping to add more spaces. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Consider Approval of Proposed Franchise Ordinance Granting CenturyLink a Franchise for Providing Cable Services in Maplewood – First Reading City Manager Coleman introduced the staff report. City Attorney Kantrud gave the staff report and answered questions of the council. Patrick Haggerty with Century Link addressed the council to give additional information and answer questions of the council. Councilmember Abrams moved to approve the Franchise Ordinance providing the authority for CenturyLink to provide competitive Cable Communication Services in the City of Maplewood. 18 January 25, 2016 City Council Meeting Minutes Seconded by Councilmember Juenemann Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. 1. Mark Bradley, Maplewood Resident 2. Bob Zick, North St. Paul Resident M. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:18 p.m.