HomeMy WebLinkAbout2016 01-11 City Council Meeting Minutes1
January 11, 2016
City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, January 11, 2016
City Hall, Council Chambers
Meeting No. 01-16
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:04 p.m. by Mayor Slawik.
B. PLEDGE OF ALLEGIANCE
Leon Xiong, Councilmember Xiong’s younger brother led the council in the pledge of
allegiance.
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Kathleen Juenemann, Councilmember Present
Bryan Smith, Councilmember Present
Tou Xiong, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda:
N1 Recycle Your Holidays
N2 Grow Minnesota
N3 Third Annual Biz Recycling Expo
N4 Welcome and Thanks
N5 Thank You
N6 State of the City
N7 Gateway Corridor Commission
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of December 21, 2015 City Council Meeting Minutes
Councilmember Abrams moved to approve the December 21, 2015 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council
Members Abrams and
Juenemann
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Abstain – Council Members Smith and
Xiong
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. A Resolution Pertaining to the Retirement and Ownership Status of
Maplewood Police Service Dog (K-9) “Rebel”
Police Chief Schnell gave the staff report; he then presented Sergeant Bierdeman and
Rebel with the department’s Meritorious Service Award.
Councilmember Juenemann moved to approve the Resolution Pertaining to the
Retirement and Ownership Status of Maplewood Police Service Dog (K-9) “Rebel”, and
approved the Agreement to Assume Ownership of Retired Canine “Bill of Sale” between
the Maplewood Police Department and Sergeant Brian Bierdeman.
Resolution 16-01-1292
A RESOLUTION PERTAINING TO THE RETIREMENT AND
OWNERSHIP STATUS OF MAPLEWOOD POLICE SERVICE DOG (K-9) “Rebel.”
WHEREAS, the Maplewood Police Department has had a successful police
service dog (K-9) program that has honorably and ably served the City for many years;
and
WHEREAS, in 2007 then-Maplewood Police Officer Brian Bierdeman (now
Sergeant Brian Bierdeman) was selected to serve as the department’s police service
dog handler and completed a comprehensive and demanding training program with his
canine partner “Rebel;” and
WHEREAS, upon completion of the training program Sergeant Bierdeman and
Rebel began a successful partnership of service to the City; and
WHEREAS, Sergeant Bierdeman and Rebel were responsible for the
apprehension of more than 225 criminal suspects, and the effective and efficient
execution of countless building and evidence searches; and
WHEREAS, during their partnership, Rebel and Sergeant Bierdeman
demonstrated the unique skills and abilities of police service dogs to thousands of local
residents and visitors at community, civic, and school events; and
WHEREAS, Rebel was retired from service with the City of Maplewood at the
completion of his tour of duty on the morning of January 1, 2016; and
WHEREAS, the relationship between the police officer handler and K-9 is unique
and storied, and it is commonplace for official ownership of the retired police service dog
to be transferred to the handler/partner; and
WHEREAS, Sergeant Bierdeman has agreed to assume full ownership,
responsibility, and care of Rebel for the remainder of his days.
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NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Maplewood, Minnesota;
1. That the faithful, valued, and committed service of Maplewood police service
dog, Rebel, is hereby acknowledged and lauded; and
2. That the care and training of Rebel provided by Maplewood Police Sergeant
Brian Bierdeman is recognized and commended; and
3. That full ownership, responsibility, and care for Rebel shall be transferred to
Sergeant Bierdeman in accordance with the separate Agreement and “Bill of
Sale” document; and
4. That transfer of ownership to Sergeant Bierdeman shall be without
remuneration in recognition of the special bond and unique characteristics of
police service dogs; and
5. That the City Attorney prepared Agreement and “Bill of Sale” transferring
ownership from the City to Sergeant Bierdeman as executed by Sergeant
Bierdeman and the Chief of Police is accepted and approved, and, finally
6. That the City Council extends its gratitude to Sergeant Bierdeman for the
competent care of his canine partner and publically acknowledges Rebel’s
well-deserved transition from police service to family pet.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Maplewood Communications Update
Chad Bergo, GIS Analyst gave the staff report and answered questions of the council.
3. State Senator
State Senator Foung Hawj addressed the council and congratulated the new council
members.
G. CONSENT AGENDA
Councilmember Abrams moved to approve consent agenda items G1-G7.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Abrams moved to approve the approval of claims.
ACCOUNTS PAYABLE:
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$ 794,086.33 Checks #96460 thru #96513
dated 12/15/15 thru 12/22/15
$ 215,249.21 Disbursements via debits to checking account
dated 12/14/15 thru 12/18/15
$ 204,712.84 Checks # 96514 thru # 96569
dated 12/29/15
$ 439,222.55 Disbursements via debits to checking account
dated 12/21/15 thru 12/24/15
$ 1,663,108.29 Checks #96570 thru # 96598
dated 12/30/15 thru 01/05/15
$ 369,642.25 Disbursements via debits to checking account
dated 12/28/15 thru 12/31/15
$ 3,686,021.47 Total Accounts Payable
PAYROLL
$ 513,638.09 Payroll Checks and Direct Deposits dated 12/18/15
$ 1,553.83 Payroll Deduction check # 99101964 thru # 99101967 dated 12/18/15
$ 540,868.44 Payroll Checks and Direct Deposits dated 12/31/15
$ 390.00 Payroll Deduction check # 99101983 dated 12/31/15
$ 1,056,450.36 Total Payroll
$ 4,742,471.83 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Approval of Resolution Designation of Depositories for Investments
Councilmember Abrams moved to approve the Resolution Designating Depositories for
Investments.
Resolution 16-01-1293
DESIGNATION OF DEPOSITORIES FOR INVESTMENTS
BE IT RESOLVED, that the following be and hereby are selected as depositories
for time deposits of the City of Maplewood:
Alerus Financial (fka Prosperan Bank, Washington County Bank)
Premier Bank
Wells Fargo Bank
US Bank
4M Fund
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BE IT FURTHER RESOLVED, that the deposits in any of the above depositories
shall not exceed the amount of F.D.I.C. insurance covering such deposit unless
collateral or a bond is furnished as additional security, and
BE IT FURTHER RESOLVED, that funds in the above depositories may be
withdrawn and wire transferred to any other depository of the city by the request of the
Finance Director or his/her designee.
BE IT FURTHER RESOLVED, that these depository designations are effective
until December 31, 2016.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Approve Purchase of Crack Sealer/Pavement Cutter
Councilmember Abrams moved to approve the joint purchase (in partnership with the
City of Oakdale) of the crack sealer/pavement cutting equipment, and to enter into
contract with Brock White Company LLC for 50% of the cost of this purchase under the
MN State Contract in an amount totaling $36,479.14.
Crafco SS125 Crack filler and Pavement Cutter MN State Contract # 102640
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. Approval to Order/Purchase 2016 Police Utility Vehicles
Councilmember Abrams moved to approve to order/purchase five 2016 Ford Police
Interceptor utility vehicles in accordance with the approved budget in the amount of
$131,472.75.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
5. Approval of 2016 Trash Hauling Contract for City Facilities
Councilmember Abrams moved to approve the City Manager to enter into an agreement
with Republic Services for 2016 trash services at City facilities in the amount of $1,902
per month; the new rates will go into effect February 1, 2016 through January 31, 2017.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
6. Approval to Make Payment for Eden Systems Yearly Support Contract
Councilmember Abrams moved to approve the support contract with Eden Systems to
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keep current with updates and Eden Systems support available for staff in the amount of
$55,544.39.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
7. Approval of Resolution for a Massage Premise License for A Massage
Escape, 1774 Cope Ave
Councilmember Abrams moved to approve the Resolution to for a Massage Center –
Premise License for A Massage Escape, 1774 Cope Avenue, contingent upon
satisfactory results of building, fire, health inspections, and required documentation
submitted.
Resolution 16-01-1294
Approval of a Massage Center – Premise License to
A Massage Escape, 1774 Cope Avenue
HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that Massage Center – Premise
license for A Massage Escape is approved, with approval granted herein subject to
satisfactory results of required Police, Fire, health inspections, and required
documentation submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Consider Approval of Agreement with Computer Forensic Services for
Investigative Digital Equipment Forensics Services
Police Chief Schnell gave the staff report and answered questions of the council.
Councilmember Juenemann moved to approve the City Manager to finalize and execute
the purchase of services agreement between the City of Maplewood and Computer
Forensics Services not to exceed $45,000.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
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2. Review and Consider Approval for the Establishment of a City Work Group
for the Purpose of Analyzing Emergency Medical Services Delivery Models
City Manager Coleman introduced the staff report. Public Safety Director
Schnell gave the staff report and answered questions of the council.
Councilmember Abrams moved to approve the establishment of a City work group for
the purpose of analyzing Fire/Emergency Medical Services delivery models.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Approval of 2016 City Council Appointments to Boards, Commissions and
Miscellaneous Groups
City Clerk/Citizen Services Director Haag gave the staff report.
Councilmember Juenemann moved to approve the 2016 Council Appointments to
Boards, Commissions and Miscellaneous Groups.
Appointment 2015 Appointments 2016 Appointments
Acting Mayor* Councilmember Abrams Councilmember Xiong
*Rotation of acting mayors: 2012 Councilmember Koppen, 2013 Councilmember Juenemann, 2014
Councilmember Cardinal, 2015 Councilmember Abrams
Auditor Contact Councilmember Abrams Councilmember Abrams
Councilmember Juenemann Councilmember Juenemann
(Alternate)
Community Design Review Board Councilmember Abrams Councilmember Xiong
Mike Martin (Staff Liaison) Mike Martin (Staff Liaison)
Data Compliance Officers:
Responsible Authority Karen Haag Karen Haag
City Personnel Officer Terrie Rameaux Terrie Rameaux
City Law Enforcement Officer Paul Schnell Paul Schnell
Economic Development Authority Councilmember Koppen Councilmember Abrams
Chair
Environment & Natural Councilmember Juenemann Councilmember Juenemann
Resources Commission Shann Finwall (Staff Liaison) Shann Finwall (Staff Liaison)
Fire Relief Association Mayor Slawik Mayor Slawik
Relief By-Laws require Mayor Gayle Bauman (Staff Liaison) Melinda Coleman (Staff Liaison)
to be member of the Board
Gateway Corridor Commission Mayor Slawik Councilmember Smith
Councilmember Koppen (Alternate) Nora Slawik (Alternate)
Michael Thompson (Alternate) Michael Thompson (Alternate)
Heritage Preservation Commission Marv Koppen Councilmember Xiong
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Ginny Gaynor (Staff Liaison) Ginny Gaynor (Staff Liaison)
Housing & Economic Development Councilmember Koppen Councilmember Abrams
Commission Mike Martin (Staff Liaison) Mike Martin (Staff Liaison)
Human Rights Commission Councilmember Juenemann Councilmember Juenemann
Karen Haag (Staff Liaison) Paul Schnell (Staff Liaison)
Joint Ice Arena Board Councilmember Cardinal Councilmember Smith
Councilmember Koppen Councilmember Xiong
Mayor Slawik (Alternate) Mayor Slawik (Alternate)
Maplewood Communications Councilmember Abrams
Mayor Slawik (Alternate)
Bryan Smith (Alternate)
Maplewood Green Team Councilmember Juenemann Councilmember Juenemann
Shann Finwall (Staff Liaison) Shann Finwall (Staff Liaison)
Municipal Legislative Commission Melinda Coleman Melinda Coleman
Mayor Slawik (Alternate) Mayor Slawik (Alternate)
Councilmember Juenemann Councilmember Juenemann
(Alternate) (Alternate)
Official Newspaper Maplewood Review Maplewood Review
Pioneer Press (Alternate) Pioneer Press (Alternate)
Parks & Recreation Councilmember Abrams Councilmember Smith
Commission DuWayne Konewko DuWayne Konewko (Staff Liaison)
Jim Taylor/Audra Robbins Jim Taylor/Audra Robbins
(Staff Liaisons) (Staff Liaisons)
Planning Commission Councilmember Cardinal Councilmember Abrams
Mike Martin (Staff Liaison) Mike Martin (Staff Liaison)
Police Civil Service Commission Councilmember Juenemann Councilmember Juenemann
Terrie Rameaux (Staff Liaison) Terrie Rameaux (Staff Liaison)
Ramsey County Dispatch Councilmember Juenemann Councilmember Juenemann
Policy Committee Councilmember Abrams (Alternate)
Ramsey County League Councilmember Cardinal Councilmember Xiong
of Local Governments Marv Koppen (Alternate) Councilmember Smith (Alternate)
Regional Mayors Mayor Slawik Mayor Slawik
Rush Line Corridor Mayor Slawik Mayor Slawik
Melinda Coleman (Staff Liaison) Bryan Smith (Alternate)
Melinda Coleman (Staff Liaison)
Suburban Area Chamber Melinda Coleman Melinda Coleman
of Commerce Karen Haag (Alternate) Karen Haag (Alternate)
Councilmember Cardinal (Alt.) Councilmember Abrams (Representative)
Councilmember Koppen (Alt.) Councilmember Smith (Representative)
Suburban Rate Authority Michael Thompson Michael Thompson
St. Paul Water Utility Will Rossbach Will Rossbach
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Transportation Advisory Board Mayor Slawik Mayor Slawik
Seconded by Councilmember Abrams Ayes – All
The motion passed.
4. Consider Approval of 2016 Rules of Procedure for City Council and Council
Meetings Manual
City Clerk/Citizen Services Director Haag gave the staff report and answered questions
of the council.
Councilmember Abrams moved to approve 2016 Rules of Procedure for City Council
and City Council Meetings Manual as indicated in the staff report.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
5. Consider Approval of 2016 Policy and Procedures for a Public Hearing
City Clerk/Citizen Services Director Haag gave the staff report.
Councilmember Juenemann moved to approve the Public Hearing Policies and
Procedures as a normal part of annual business.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes.
1. Bob Zick, North St. Paul Resident
2. Mark Bradley, Maplewood Resident
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
City Manager Coleman gave an update to the council calendar.
2. Discussion of Upcoming Council / Staff Retreat
City Manager Coleman reported on the upcoming council/staff retreat.
N. COUNCIL PRESENTATIONS
1. Recycle Your Holidays
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Councilmember Juenemann reminded resident they can bring their old Christmas lights
to City Hall to be recycled.
Councilmember Juenemann reported on the Energize Maplewood program that officially
started on January 1, 2016 and signup will continue until February 29, 2016.
2. Grow Minnesota
Councilmember Abrams reported on Grow Minnesota, an initiative with the State
Chamber of Commerce, regarding business retention and what needs to be done to get
more active with the business community.
3. Third Annual Biz Recycling Expo
Councilmember Abrams reported on the Third Annual Biz Recycling Expo that will be
held at the Maplewood Community Center.
4. Welcome and Thanks
Councilmember Smith thanked the residents of Maplewood for allowing him to serve the
City and thanked the Department Heads with the City for taking the time to meet with
him. He then expressed what his intentions are, reasons he’s here and the philosophy
he will take as a councilmember.
5. Thank You
Councilmember Xiong reiterated what councilmember Smith said and thanked everyone
for the opportunity and looks forward to working with everyone.
6. State of the City
Mayor Slawik reported on the State of the City meeting that will take place at the
Maplewood Community Center on Thursday, January 14, 2016.
7. Gateway Corridor Commission
Mayor Slawik gave an update on the Gateway Corridor Commission meeting. Public
Works Director Thompson gave additional information.
O. ADJOURNMENT
Mayor Slawik adjourned the meeting at 9:07 p.m.