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HomeMy WebLinkAbout2016 01-11 City Council Meeting Minutes1 January 11, 2016 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 11, 2016 City Hall, Council Chambers Meeting No. 01-16 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:04 p.m. by Mayor Slawik. B. PLEDGE OF ALLEGIANCE Leon Xiong, Councilmember Xiong’s younger brother led the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Kathleen Juenemann, Councilmember Present Bryan Smith, Councilmember Present Tou Xiong, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: N1 Recycle Your Holidays N2 Grow Minnesota N3 Third Annual Biz Recycling Expo N4 Welcome and Thanks N5 Thank You N6 State of the City N7 Gateway Corridor Commission Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Abrams Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of December 21, 2015 City Council Meeting Minutes Councilmember Abrams moved to approve the December 21, 2015 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams and Juenemann 2 January 11, 2016 City Council Meeting Minutes Abstain – Council Members Smith and Xiong The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. A Resolution Pertaining to the Retirement and Ownership Status of Maplewood Police Service Dog (K-9) “Rebel” Police Chief Schnell gave the staff report; he then presented Sergeant Bierdeman and Rebel with the department’s Meritorious Service Award. Councilmember Juenemann moved to approve the Resolution Pertaining to the Retirement and Ownership Status of Maplewood Police Service Dog (K-9) “Rebel”, and approved the Agreement to Assume Ownership of Retired Canine “Bill of Sale” between the Maplewood Police Department and Sergeant Brian Bierdeman. Resolution 16-01-1292 A RESOLUTION PERTAINING TO THE RETIREMENT AND OWNERSHIP STATUS OF MAPLEWOOD POLICE SERVICE DOG (K-9) “Rebel.” WHEREAS, the Maplewood Police Department has had a successful police service dog (K-9) program that has honorably and ably served the City for many years; and WHEREAS, in 2007 then-Maplewood Police Officer Brian Bierdeman (now Sergeant Brian Bierdeman) was selected to serve as the department’s police service dog handler and completed a comprehensive and demanding training program with his canine partner “Rebel;” and WHEREAS, upon completion of the training program Sergeant Bierdeman and Rebel began a successful partnership of service to the City; and WHEREAS, Sergeant Bierdeman and Rebel were responsible for the apprehension of more than 225 criminal suspects, and the effective and efficient execution of countless building and evidence searches; and WHEREAS, during their partnership, Rebel and Sergeant Bierdeman demonstrated the unique skills and abilities of police service dogs to thousands of local residents and visitors at community, civic, and school events; and WHEREAS, Rebel was retired from service with the City of Maplewood at the completion of his tour of duty on the morning of January 1, 2016; and WHEREAS, the relationship between the police officer handler and K-9 is unique and storied, and it is commonplace for official ownership of the retired police service dog to be transferred to the handler/partner; and WHEREAS, Sergeant Bierdeman has agreed to assume full ownership, responsibility, and care of Rebel for the remainder of his days. 3 January 11, 2016 City Council Meeting Minutes NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota; 1. That the faithful, valued, and committed service of Maplewood police service dog, Rebel, is hereby acknowledged and lauded; and 2. That the care and training of Rebel provided by Maplewood Police Sergeant Brian Bierdeman is recognized and commended; and 3. That full ownership, responsibility, and care for Rebel shall be transferred to Sergeant Bierdeman in accordance with the separate Agreement and “Bill of Sale” document; and 4. That transfer of ownership to Sergeant Bierdeman shall be without remuneration in recognition of the special bond and unique characteristics of police service dogs; and 5. That the City Attorney prepared Agreement and “Bill of Sale” transferring ownership from the City to Sergeant Bierdeman as executed by Sergeant Bierdeman and the Chief of Police is accepted and approved, and, finally 6. That the City Council extends its gratitude to Sergeant Bierdeman for the competent care of his canine partner and publically acknowledges Rebel’s well-deserved transition from police service to family pet. Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Maplewood Communications Update Chad Bergo, GIS Analyst gave the staff report and answered questions of the council. 3. State Senator State Senator Foung Hawj addressed the council and congratulated the new council members. G. CONSENT AGENDA Councilmember Abrams moved to approve consent agenda items G1-G7. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Abrams moved to approve the approval of claims. ACCOUNTS PAYABLE: 4 January 11, 2016 City Council Meeting Minutes $ 794,086.33 Checks #96460 thru #96513 dated 12/15/15 thru 12/22/15 $ 215,249.21 Disbursements via debits to checking account dated 12/14/15 thru 12/18/15 $ 204,712.84 Checks # 96514 thru # 96569 dated 12/29/15 $ 439,222.55 Disbursements via debits to checking account dated 12/21/15 thru 12/24/15 $ 1,663,108.29 Checks #96570 thru # 96598 dated 12/30/15 thru 01/05/15 $ 369,642.25 Disbursements via debits to checking account dated 12/28/15 thru 12/31/15 $ 3,686,021.47 Total Accounts Payable PAYROLL $ 513,638.09 Payroll Checks and Direct Deposits dated 12/18/15 $ 1,553.83 Payroll Deduction check # 99101964 thru # 99101967 dated 12/18/15 $ 540,868.44 Payroll Checks and Direct Deposits dated 12/31/15 $ 390.00 Payroll Deduction check # 99101983 dated 12/31/15 $ 1,056,450.36 Total Payroll $ 4,742,471.83 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of Resolution Designation of Depositories for Investments Councilmember Abrams moved to approve the Resolution Designating Depositories for Investments. Resolution 16-01-1293 DESIGNATION OF DEPOSITORIES FOR INVESTMENTS BE IT RESOLVED, that the following be and hereby are selected as depositories for time deposits of the City of Maplewood: Alerus Financial (fka Prosperan Bank, Washington County Bank) Premier Bank Wells Fargo Bank US Bank 4M Fund 5 January 11, 2016 City Council Meeting Minutes BE IT FURTHER RESOLVED, that the deposits in any of the above depositories shall not exceed the amount of F.D.I.C. insurance covering such deposit unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED, that funds in the above depositories may be withdrawn and wire transferred to any other depository of the city by the request of the Finance Director or his/her designee. BE IT FURTHER RESOLVED, that these depository designations are effective until December 31, 2016. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approve Purchase of Crack Sealer/Pavement Cutter Councilmember Abrams moved to approve the joint purchase (in partnership with the City of Oakdale) of the crack sealer/pavement cutting equipment, and to enter into contract with Brock White Company LLC for 50% of the cost of this purchase under the MN State Contract in an amount totaling $36,479.14. Crafco SS125 Crack filler and Pavement Cutter MN State Contract # 102640 Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Approval to Order/Purchase 2016 Police Utility Vehicles Councilmember Abrams moved to approve to order/purchase five 2016 Ford Police Interceptor utility vehicles in accordance with the approved budget in the amount of $131,472.75. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Approval of 2016 Trash Hauling Contract for City Facilities Councilmember Abrams moved to approve the City Manager to enter into an agreement with Republic Services for 2016 trash services at City facilities in the amount of $1,902 per month; the new rates will go into effect February 1, 2016 through January 31, 2017. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Approval to Make Payment for Eden Systems Yearly Support Contract Councilmember Abrams moved to approve the support contract with Eden Systems to 6 January 11, 2016 City Council Meeting Minutes keep current with updates and Eden Systems support available for staff in the amount of $55,544.39. Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Approval of Resolution for a Massage Premise License for A Massage Escape, 1774 Cope Ave Councilmember Abrams moved to approve the Resolution to for a Massage Center – Premise License for A Massage Escape, 1774 Cope Avenue, contingent upon satisfactory results of building, fire, health inspections, and required documentation submitted. Resolution 16-01-1294 Approval of a Massage Center – Premise License to A Massage Escape, 1774 Cope Avenue HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that Massage Center – Premise license for A Massage Escape is approved, with approval granted herein subject to satisfactory results of required Police, Fire, health inspections, and required documentation submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of Agreement with Computer Forensic Services for Investigative Digital Equipment Forensics Services Police Chief Schnell gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the City Manager to finalize and execute the purchase of services agreement between the City of Maplewood and Computer Forensics Services not to exceed $45,000. Seconded by Councilmember Abrams Ayes – All The motion passed. 7 January 11, 2016 City Council Meeting Minutes 2. Review and Consider Approval for the Establishment of a City Work Group for the Purpose of Analyzing Emergency Medical Services Delivery Models City Manager Coleman introduced the staff report. Public Safety Director Schnell gave the staff report and answered questions of the council. Councilmember Abrams moved to approve the establishment of a City work group for the purpose of analyzing Fire/Emergency Medical Services delivery models. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of 2016 City Council Appointments to Boards, Commissions and Miscellaneous Groups City Clerk/Citizen Services Director Haag gave the staff report. Councilmember Juenemann moved to approve the 2016 Council Appointments to Boards, Commissions and Miscellaneous Groups. Appointment 2015 Appointments 2016 Appointments Acting Mayor* Councilmember Abrams Councilmember Xiong *Rotation of acting mayors: 2012 Councilmember Koppen, 2013 Councilmember Juenemann, 2014 Councilmember Cardinal, 2015 Councilmember Abrams Auditor Contact Councilmember Abrams Councilmember Abrams Councilmember Juenemann Councilmember Juenemann (Alternate) Community Design Review Board Councilmember Abrams Councilmember Xiong Mike Martin (Staff Liaison) Mike Martin (Staff Liaison) Data Compliance Officers: Responsible Authority Karen Haag Karen Haag City Personnel Officer Terrie Rameaux Terrie Rameaux City Law Enforcement Officer Paul Schnell Paul Schnell Economic Development Authority Councilmember Koppen Councilmember Abrams Chair Environment & Natural Councilmember Juenemann Councilmember Juenemann Resources Commission Shann Finwall (Staff Liaison) Shann Finwall (Staff Liaison) Fire Relief Association Mayor Slawik Mayor Slawik Relief By-Laws require Mayor Gayle Bauman (Staff Liaison) Melinda Coleman (Staff Liaison) to be member of the Board Gateway Corridor Commission Mayor Slawik Councilmember Smith Councilmember Koppen (Alternate) Nora Slawik (Alternate) Michael Thompson (Alternate) Michael Thompson (Alternate) Heritage Preservation Commission Marv Koppen Councilmember Xiong 8 January 11, 2016 City Council Meeting Minutes Ginny Gaynor (Staff Liaison) Ginny Gaynor (Staff Liaison) Housing & Economic Development Councilmember Koppen Councilmember Abrams Commission Mike Martin (Staff Liaison) Mike Martin (Staff Liaison) Human Rights Commission Councilmember Juenemann Councilmember Juenemann Karen Haag (Staff Liaison) Paul Schnell (Staff Liaison) Joint Ice Arena Board Councilmember Cardinal Councilmember Smith Councilmember Koppen Councilmember Xiong Mayor Slawik (Alternate) Mayor Slawik (Alternate) Maplewood Communications Councilmember Abrams Mayor Slawik (Alternate) Bryan Smith (Alternate) Maplewood Green Team Councilmember Juenemann Councilmember Juenemann Shann Finwall (Staff Liaison) Shann Finwall (Staff Liaison) Municipal Legislative Commission Melinda Coleman Melinda Coleman Mayor Slawik (Alternate) Mayor Slawik (Alternate) Councilmember Juenemann Councilmember Juenemann (Alternate) (Alternate) Official Newspaper Maplewood Review Maplewood Review Pioneer Press (Alternate) Pioneer Press (Alternate) Parks & Recreation Councilmember Abrams Councilmember Smith Commission DuWayne Konewko DuWayne Konewko (Staff Liaison) Jim Taylor/Audra Robbins Jim Taylor/Audra Robbins (Staff Liaisons) (Staff Liaisons) Planning Commission Councilmember Cardinal Councilmember Abrams Mike Martin (Staff Liaison) Mike Martin (Staff Liaison) Police Civil Service Commission Councilmember Juenemann Councilmember Juenemann Terrie Rameaux (Staff Liaison) Terrie Rameaux (Staff Liaison) Ramsey County Dispatch Councilmember Juenemann Councilmember Juenemann Policy Committee Councilmember Abrams (Alternate) Ramsey County League Councilmember Cardinal Councilmember Xiong of Local Governments Marv Koppen (Alternate) Councilmember Smith (Alternate) Regional Mayors Mayor Slawik Mayor Slawik Rush Line Corridor Mayor Slawik Mayor Slawik Melinda Coleman (Staff Liaison) Bryan Smith (Alternate) Melinda Coleman (Staff Liaison) Suburban Area Chamber Melinda Coleman Melinda Coleman of Commerce Karen Haag (Alternate) Karen Haag (Alternate) Councilmember Cardinal (Alt.) Councilmember Abrams (Representative) Councilmember Koppen (Alt.) Councilmember Smith (Representative) Suburban Rate Authority Michael Thompson Michael Thompson St. Paul Water Utility Will Rossbach Will Rossbach 9 January 11, 2016 City Council Meeting Minutes Transportation Advisory Board Mayor Slawik Mayor Slawik Seconded by Councilmember Abrams Ayes – All The motion passed. 4. Consider Approval of 2016 Rules of Procedure for City Council and Council Meetings Manual City Clerk/Citizen Services Director Haag gave the staff report and answered questions of the council. Councilmember Abrams moved to approve 2016 Rules of Procedure for City Council and City Council Meetings Manual as indicated in the staff report. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Consider Approval of 2016 Policy and Procedures for a Public Hearing City Clerk/Citizen Services Director Haag gave the staff report. Councilmember Juenemann moved to approve the Public Hearing Policies and Procedures as a normal part of annual business. Seconded by Councilmember Abrams Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. 1. Bob Zick, North St. Paul Resident 2. Mark Bradley, Maplewood Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Coleman gave an update to the council calendar. 2. Discussion of Upcoming Council / Staff Retreat City Manager Coleman reported on the upcoming council/staff retreat. N. COUNCIL PRESENTATIONS 1. Recycle Your Holidays 10 January 11, 2016 City Council Meeting Minutes Councilmember Juenemann reminded resident they can bring their old Christmas lights to City Hall to be recycled. Councilmember Juenemann reported on the Energize Maplewood program that officially started on January 1, 2016 and signup will continue until February 29, 2016. 2. Grow Minnesota Councilmember Abrams reported on Grow Minnesota, an initiative with the State Chamber of Commerce, regarding business retention and what needs to be done to get more active with the business community. 3. Third Annual Biz Recycling Expo Councilmember Abrams reported on the Third Annual Biz Recycling Expo that will be held at the Maplewood Community Center. 4. Welcome and Thanks Councilmember Smith thanked the residents of Maplewood for allowing him to serve the City and thanked the Department Heads with the City for taking the time to meet with him. He then expressed what his intentions are, reasons he’s here and the philosophy he will take as a councilmember. 5. Thank You Councilmember Xiong reiterated what councilmember Smith said and thanked everyone for the opportunity and looks forward to working with everyone. 6. State of the City Mayor Slawik reported on the State of the City meeting that will take place at the Maplewood Community Center on Thursday, January 14, 2016. 7. Gateway Corridor Commission Mayor Slawik gave an update on the Gateway Corridor Commission meeting. Public Works Director Thompson gave additional information. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:07 p.m.