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HomeMy WebLinkAbout2016 01-11 City Council Meeting PacketA Swearing In Ceremony and Reception will be held for Council Members Xiong and Smith prior to the City Council Meeting at 6:00 p.m. The Public is invited and refreshments will be served. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 11, 2016 City Hall, Council Chambers Meeting No. 01-16 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of December 21, 2015 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. A Resolution Pertaining to the Retirement and Ownership Status of Maplewood Police Service Dog (K-9) “Rebel” 2. Maplewood Communications Update G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Resolution Designation of Depositories for Investments 3. Approve Purchase of Crack Sealer/Pavement Cutter 4. Approval to Order/Purchase 2016 Police Utility Vehicles 5. Approval of 2016 Trash Hauling Contract for City Facilities 6. Approval to Make Payment for Eden Systems Yearly Support Contract 7. Approval of Resolution for a Massage Premise License for A Massage Escape, 1774 Cope Ave H. PUBLIC HEARINGS None Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the Cit y Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council mem bers, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of Agreement with Computer Forensic Services for Investigative Digital Equipment Forensics Services 2. Review and Consider Approval for the Establishment of a City Work Group for the Purpose of Analyzing Emergency Medical Services Delivery Models 3. Approval of 2016 City Council Appointments to Boards, Commissions and Miscellaneous Groups 4. Consider Approval of 2016 Rules of Procedure for City Council and Council Meetings Manual 5. Consider Approval of 2016 Policy and Procedures for a Public Hearing K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update 2. Discussion of Upcoming Council / Staff Retreat N. COUNCIL PRESENTATIONS O. ADJOURNMENT E1 December 21, 2015 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, December 21, 2015 Council Chambers, City Hall Meeting No. 24-15 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Mayor Slawik. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: N1 Natural Living Expo N2 Recycle Your Holidays N3 Christmas Tree Disposal N4 Energize Maplewood N5 Thanks for Service N6 Maplewood Bruentrump Heritage Farm N7 Rush Line The following item was moved on the agenda. Move L Visitor Presentation to after N Council Presentations. Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Abrams Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of December 14, 2015 City Council Meeting Minutes Change L3, Diana Longrie, North St. Paul Resident to read Diana Longrie, Maplewood Resident. Councilmember Juenemann moved to approve the December 21, 2015 City Council Meeting Packet Page Number 1 of 127 E1 December 21, 2015 City Council Meeting Minutes 2 Minutes as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Update on SPRWS by Board Representative Will Rossbach Board Representative Will Rossbach gave the report and answered questions of the council. Fire Chief Lukin gave additional information. 2. Approval of Resolution for Commission Reappointment Economic Development Coordinator Martin gave the staff report. Councilmember Juenemann moved to approve the resolution to reappoint Alan Ige to the Planning Commission with a term expiration date of 12/31/2018; and request Commissioner Trippler to remain on the Commission until a replacement can be made. RESOLUTION 15-12-1291 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individual, who the Maplewood City Council has interviewed, to serve on the following commission: Planning Commission Allan Ige, term expires 12/31/2018 Seconded by Councilmember Abrams Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Abrams moved to approve consent agenda items G1-G8. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Abrams moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 151,810.30 Checks # 96412 thru # 96459 Packet Page Number 2 of 127 E1 December 21, 2015 City Council Meeting Minutes 3 dated 12/15/15 $ 517,712.27 Disbursements via debits to checking account dated 12/07/15 thru 12/11/15 $ 669,522.57 Total Accounts Payable $ 669,522.57 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of a Conditional Use Permit Review, St. Paul Hmong Alliance Church, 1770 McMenemy Street Economic Development Coordinator Martin gave the staff report and answered questions of the council. The following person spoke: 1. Toumoua Lee, Representative from the St. Paul Hmong Alliance Church Councilmember Abrams moved to approve to extend the approval of the conditional use permit for the St. Paul Hmong Alliance Church and review again in one year. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of a Conditional Use Permit Review, Bruentrup Heritage Farm, 2170 County Road D East Councilmember Abrams moved to approve to review the conditional use permit for Bruentrup Heritage Farm located at 2170 County Road D again only if a problem arises or a major change is proposed. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Approval of a Conditional Use Permit Review, U-Haul, 2250 White Bear Avenue Councilmember Abrams moved to approve the conditional use permit for 2250 White Bear Avenue again in one year. Seconded by Councilmember Juenemann Ayes – All The motion passed. Packet Page Number 3 of 127 E1 December 21, 2015 City Council Meeting Minutes 4 5. Approval of a Conditional Use Permit Review, Plaza 3000 Shopping Center, 3000 White Bear Avenue Economic Development Coordinator Martin gave the staff report and answered questions of the council. The following person spoke: 1. Tom Schuette, Property Manager for Plaza 3000 Councilmember Abrams moved to approve to review the conditional use permit for Plaza 3000 again in one year to ensure all trash containers on site are properly screened as per city code. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Approval to Purchase Microsoft Licenses Councilmember Abrams moved to approve to purchase Microsoft licenses in the amount of $45,860 from SHI. Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Approval to Purchase Additional Council Chambers Audio/Visual Equipment Councilmember Abrams moved to approve to purchase Council Chambers hardware improvements not to exceed $25,000 from Alpha Video. Seconded by Councilmember Juenemann Ayes – All The motion passed. 8. Consider Amendment to City Manager Contract Councilmember Abrams moved to approve the First Amendment to Employment Agreement between the City of Maplewood and City Manager Melinda Coleman. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARING 1. Consider Amendments to the Tree Ordinance and Environmental Chapters – Second Reading a. Approval of Ordinance Regulating Trees in the City of Maplewood b. Approval of Tree Standards c. Approval of Ordinance Reconfiguring the City’s Environmental Chapters Packet Page Number 4 of 127 E1 December 21, 2015 City Council Meeting Minutes 5 Environmental Planner Finwall gave the staff report and answered questions of the council. Mayor Slawik opened the public hearing. The following people spoke: 1. John Wykoff, Maplewood Resident 2. Bob Zick, North St. Paul Resident 3. Mark Bradley, Maplewood Resident Mayor Slawik closed the public hearing. Councilmember Koppen moved to approve an ordinance regulating trees in the City of Maplewood. Ordinance 961 An Ordinance Regulating Trees in the City of Maplewood The Maplewood City Council approves changes to the Code of Ordinances pertaining to the regulations of trees. This ordinance amends and reconfigures Chapter 38 (Trees), Chapter 12 (Buildings and Building Regulations), and Chapter 18 (Environment) as follows: Section 1: This section deletes Chapter 38 (Trees) and adds new regulations pertaining to trees to Chapter 18 (Environment), Article V (Environment and Natural Resources), Division 3 (Trees) as outlined below. Article V. Environment and Natural Resources Division 3. Trees Sec. 1. Findings and Purpose. The city desires to protect the trees and woodlands in the City of Maplewood. Trees and woodlands provide numerous environmental, economic, and scenic benefits. They help filter air pollutants, absorb stormwater runoff, provide wildlife habitat, moderate temperatures, reduce cooling costs, increase property values, provide scenic beauty, provide sound and visual buffers, and provide screening for privacy. It is therefore the city’s intent to protect, preserve, and enhance the trees and woodlands of Maplewood and to encourage a resourceful and prudent approach to development in the city thereby promoting and protecting public health, safety, and welfare of the citizens of Maplewood. The purpose of this ordinance is to establish tree preservation and protection regulations to assure the continuance of significant and specimen trees and woodlands for present and future generations which: 1. Preserve the natural character of neighborhoods (in developed and undeveloped areas). 2. Ensure the health and wellbeing of Maplewood’s urban forest. 3 Protect the health and safety of residents. 4. Protect water quality and minimize storm water runoff. 5. Help prevent erosion or flooding. Packet Page Number 5 of 127 E1 December 21, 2015 City Council Meeting Minutes 6 6. Assure orderly development within wooded areas to minimize tree loss and environmental degradation. 7. Establish a minimum standard for tree preservation and mitigation of environmental impacts resulting from tree removal. 8. Ensure the city’s urban forest has a good age distribution, from young trees through large old specimen trees. 9. Promote the planting of trees as outlined in the city’s Living Streets Policy. Sec. 2. Definitions. The following words, terms and phrases shall have the meanings ascribed to them in this ordinance. Applicant means developer, builder, contractor, or owner who applies for a woodlot alteration, land use, grading, or building permit. Caliper inch is a measurement used for nursery stock and in this ordinance refers to replacement trees. It is the unit of measurement for defining the diameter of the tree trunk measured six (6) inches above the soil surface for tree trunks four (4) diameter inches or less and measured twelve (12) inches above the soil surface for tree trunks greater than four (4) diameter inches. Certified Arborist is an arborist with up-to-date certification by the International Society of Arborists. City Forester means a forester who is employed by the city or appropriate agent or independent contractor designated by the city manager. Conifer Tree means a woody plant that is a member of the division Pinophyta and at maturity is at least twelve (12) feet or more in height. Conifers are cone bearing and most in our climate keep their leaves (also called needles) year-round. Tamarack (also called larch) is the one conifer in our climate that drops its needles in the fall. Control includes measures to prevent, slow the spread, suppress, eradicate, or destroy a shade tree disease or pests. Deciduous Tree means a woody plant, which sheds leaves annually, having a defined crown and at maturity is at least fifteen (15) feet or more in height. Diameter is a measurement used for trees in the landscape. It is the diameter of a tree trunk as measured at a height of four and one-half (4.5) feet above ground. To determine diameter, measure the circumference of the tree trunk at four and one-half (4.5) feet above ground and divide by 3.14. Environmental and Economic Development Department (EEDD) Director means the EEDD Director or an employee of the city who manages city-wide environmental programs, or appropriate agent designated by the city manager. Packet Page Number 6 of 127 E1 December 21, 2015 City Council Meeting Minutes 7 Hardwood Deciduous Tree means all deciduous tree species except those listed as softwood deciduous trees below. Hazard tree means a tree that has structural defects that may cause the tree or tree part to fail, and the city forester determines that such failure could cause property damage or personal injury. Invasive Species are species that are not native to Minnesota and cause economic or environmental harm or harm to human health. Major Home Addition means an addition on a single or double dwelling lot of which the addition or accessory building is more than a sixty (60) percent increase in the footprint of the single or double dwelling structure on said lot. Minor Home Addition means an addition on a single or double dwelling lot of which the addition or accessory building is less than a sixty (60) percent increase in the footprint of the single or double dwelling structure on said lot. Native Prairie means a landscape or planting that consists predominantly of grasses, flowers, and sedges that are native to Minnesota prairie ecosystems. Shade Tree means a woody perennial that at maturity is at least fifteen (15) feet in height and grown primarily for aesthetic or environmental purposes. Shade Tree Pest means any vertebrate or invertebrate animal, plant pathogen, or plant that is determined by the city council to be harmful, injurious, or destructive to shade trees or community forests. Significant Tree means a healthy tree measuring a minimum of six (6) inches in diameter for hardwood deciduous trees, eight (8) inches in diameter for conifer trees, twelve (12) inches in diameter for softwood deciduous trees, and specimen tree. Buckthorn or other noxious woody plants or trees as determined by the EEDD Director are not considered a significant tree species at any diameter. Softwood Deciduous Tree means the following tree species: box elder, cottonwood, elm, poplar/aspen, silver maple, and willow. Specimen Tree is a tree of any species that is twenty-eight (28) inches in diameter or greater, except invasive species. Specimen trees must have a life expectancy of greater than ten (10) years, have a relatively sound and solid trunk with no extensive decay or hollow, and have no major insects, pathological problem, or defects. Specimen trees are valued for their size and their legacy. Structure means anything manufactured, constructed, or erected which is normally attached to or positioned on land, including portable structures. Tree Preservation Plan is a plan that shows all trees in the area to be developed or within the property. The plan shall include all significant and specimen trees to be preserved and measures taken to preserve them. The plan will also include calculations to determine the number of replacement trees as required by the tree removal, mitigation, and replacement Packet Page Number 7 of 127 E1 December 21, 2015 City Council Meeting Minutes 8 section of this ordinance and a proposed re-forestation landscape plan. The plan shall be developed by a forestry or horticultural professional whose qualifications are approved by the EEDD Director. Tree Standards is a separate document authorized through this ordinance to help achieve the goals of the City’s Tree Ordinance and Living Streets Policy. The standards highlight important aspects of the requirements for tree preservation, removal, replacement, and shade tree pest management. The standards do not replace or supersede city ordinances. Utility means electric, telephone, cable television, water, sanitary or storm sewer, solid waste, gas or similar service operations. Wetland as defined in the city’s wetland ordinance. Woodlot means a treed area of at least one-quarter (1/4) acre on a vacant lot, which includes significant and/or specimen tree(s). Sec. 3. Standards. The EEDD Director and city forester shall have the authority to develop Tree Standards concerning the management of trees. These standards shall not be contrary to this ordinance. Sec. 4. Woodlot Alteration. 1. Woodlot alteration permit. A woodlot alteration permit application shall be submitted to the EEDD Director for review prior to removal of any significant or specimen living trees on a woodlot that is not reviewed by another land use, grading, or building permit. The applicant shall submit a tree plan and any other information needed to determine compliance with this ordinance. Specific requirements shall be stated on an application form in the office of the EEDD Director. An application fee shall be established yearly by the city council by resolution. Failure to submit a woodlot alteration permit application and gain subsequent approval prior to removal of significant and specimen trees will result in the total tree replacement for the property as outlined in the tree removal, mitigation, and replacement section to assume that all trees removed were significant and specimen trees. 2. Woodlot alteration permit appeal process. If the woodlot alteration permit is denied by the EEDD Director, the applicant may appeal the EEDD Director’s decision. The appeal shall be submitted in writing, along with the reasons for the appeal, and received by the city in writing within fifteen (15) days of the EEDD Director’s written decision to deny the permit. The environmental and natural resources commission will review the appeal at its next available commission meeting. If the environmental and economic development commission denies the appeal, the applicant may appeal the environmental and economic development commission’s decision. The appeal shall be submitted in writing, along with the reasons for the appeal, and received by the city within fifteen (15) days of the environmental and natural resources commission’s decision. The city council will review the appeal at its next available city council meeting for final decision of the appeal. Sec. 5. Tree Preservation Plan. Packet Page Number 8 of 127 E1 December 21, 2015 City Council Meeting Minutes 9 A tree preservation plan as defined in this ordinance and outlined in the Tree Standards shall reflect the applicant’s best effort to determine the most feasible and practical layout of buildings, parking lots, driveways, streets, storage, and other physical features, so that the fewest significant and specimen trees are destroyed or damaged and to minimize the negative environmental impact to the site. 1. Tree preservation plan applicability. a. This ordinance shall apply to any applicant that requests a woodlot alteration, land use, grading, or building permit, including a building permits for major home additions. This includes all sites of new or redevelopment that contain significant and specimen trees or woodlots. Platting and adding new roadway and right-of- way are subject to this ordinance. b. The following are exceptions and are exempt from the requirements of the tree preservation plan: 1) Minor home additions, general home improvements, and construction of accessory buildings (i.e. garage, shed). 2) Tree removal related to public improvement projects to existing roadways, sewers, parks, and utility/infrastructure work or repair. 3) Emergency removal of a tree(s) to protect public health. 4) Tree removal related to public improvement projects to restore or enhance woodlands, savannas, or prairies. 5) Commercial tree nursery and landscape operations. 6) Removal of dead or dying trees, unless those trees were planted as part of tree replacement in which case they shall be replaced based on the approved plan. 7) Removal of nonnative trees that the city deems invasive species. 2. Tree preservation and safeguarding tree measures. a. All developments within the city shall be designed to preserve significant and specimen trees and woodlots, where such preservation would not adversely affect the public health, safety, or welfare of Maplewood citizens. The city may prohibit removal of all or a part of a woodlot or significant and specimen trees subject to the limitations as defined in this ordinance. This decision shall be based on, but not limited to, the following criteria: 1) Size of trees. 2) Size of lot. 3) Species, health, and attractiveness of the trees, including: a) Sensitivity to disease. b) Life span. Packet Page Number 9 of 127 E1 December 21, 2015 City Council Meeting Minutes 10 c) Nuisance characteristics. d) Sensitivity to site grading. e) Potential for transplanting. f) Need for thinning a woodlot. g) Effects on the functioning of a development. h) Fragmentation of wooded area and effects on wildlife corridors. i) The public health, safety, and welfare. j) Effect on wetlands and/or watershed. k) Native prairie or oak savanna habitat. b. If any significant or specimen tree designated as preserved (protected) in the approved tree preservation plan is cut, damaged, or encroached upon by grading equipment or during the construction process without city authorization and if it is determined by the EEDD Director or city forester that the damaged tree(s) will not survive, the said damaged tree(s) shall be removed by the applicant at their expense and replacement tree(s) required at a rate of two (2) times the tree replacement outlined in the tree removal, mitigation, and replacement section below. 3. Tree removal, mitigation, and replacement. a. Tree removal calculation: If less than twenty percent (20%) of the total significant or specimen tree diameter inches on the property is removed, the applicant shall replace one (1) tree per significant and specimen tree removed. Tree replacement shall be a minimum of two (2.0) caliper inches in size. If twenty percent (20%) or more total significant and specimen tree diameter inches are removed, applicant shall mitigate all significant and specimen diameter inches using the tree mitigation/replacement schedule in accordance with the following formulas: A = Total diameter inches of significant trees lost as a result of the land alteration (includes significant and specimen trees) B = Total diameter inches of significant trees situated on the property (includes significant and specimen trees) C = Tree replacement constant (1.5) D = Total diameter inches of specimen trees saved* E = Replacement trees (number of caliper inches) [((A/B -0.2) x C) x A] – [D/2] = E *Applicant receives credit for each one (1) diameter inch of specimen tree saved at a rate of ½ (.5) diameter inches. Example A = 94 B = 234 C = 1.5 D = 28 Packet Page Number 10 of 127 E1 December 21, 2015 City Council Meeting Minutes 11 E = 14 caliper inches [((94 /234 – 0.2) x 1.5) x 94] – [28/2] = 14 caliper inches The trees required to be replaced pursuant to this ordinance shall be in addition to any other trees required to be planted pursuant to any other provision of city code. b. Tree mitigation: Once the total caliper inches for replacement trees are determined, the applicant shall mitigate loss of significant and specimen trees by planting replacement trees in appropriate areas on the property in accordance with the tree replacement requirements as outlined in the Tree Standards and tree preservation plan. After putting as many trees as feasible on the site, if the replacement requirement is still not met, the EEDD Director can approve tree replacement steps as outlined in the Tree Standards prior to issuance of a grading or building permit. c. Tree replacement requirements: The applicant shall follow tree replacement requirements as outlined in the Tree Standards. d. Tree replacement escrow: The applicant shall post tree replacement escrow with the city, such as a tree replacement cash deposit or letter of credit, as outlined in the Tree Standards. Sec. 6. Diseased and Hazardous Trees. 1. Findings and declaration of purpose. The health of trees in the city is threatened by epidemic shade tree pests. Hazardous trees can cause property damage or personal injury. The loss of trees, ill health of trees, or presence of hazardous trees on public and private property depreciates the value of property within the city and impairs the safety and general welfare of the public. In addition to, and in accordance with, Minnesota Statutes, sections 89.001, 89.01, and 89.51-.64, the provisions of this section are adopted as an effort to control and prevent the spread of these shade tree pests. 2. Declaration of a shade tree pest. The EEDD Director or city forester may declare any vertebrate or invertebrate animal, plant pathogen, or plant in the community threatening to cause significant damage to a shade tree or community forest to be a shade tree pest and prescribe control measures to effectively eradicate, control, or manage the shade tree pest as defined by Minnesota Statute, section 89.001. 3. Public nuisances. Public nuisances relating to trees are outlined in the Tree Standards. 4. Inspection. Packet Page Number 11 of 127 E1 December 21, 2015 City Council Meeting Minutes 12 a. The EEDD Director and city forester shall have the ability and authority to inspect all premises and places within the city for public nuisances relating to trees. Inspection shall be of living or dead trees, parts of trees, stumps, and firewood. b. The EEDD Director and city forester may enter upon private premises at any reasonable time for the purpose of carrying out any of the duties assigned under this ordinance. 5. Abatement of shade tree pest nuisances. a. The EEDD Director or city forester shall notify in writing the owner of record or occupant of the premises that a public nuisance exists. The notice shall specify the measures to be taken to abate the nuisance and shall specify that the nuisance shall be abated within a reasonable amount of time, not less than ten (10) days from the date of mailing. b. If the owner fails to comply with the removal or control measures specified for the hazard tree, infested tree, or wood on his/her property as outlined in this ordinance and the Tree Standards, and within the time specified, the EEDD Director or city forester may order the work done either by city employees or by contractor. The cost of this work shall be billed to the owner. If the bill is not paid within thirty (30) days, the city shall assess the costs to the property. 6. High-cost abatement. If the cost of abating a nuisance from a shade tree pest will exceed five thousand dollars ($5,000) in a given year or in two consecutive years, based on a reasonable, good faith estimate from a certified arborist, the owner or occupant may request the matter be referred to the city council for a hearing as outlined in the Tree Standards. This does not apply to hazardous trees. 7. Emergency abatement. Nothing in this ordinance shall prevent the city, without notice or other process, from immediately abating any condition that poses an imminent and serious hazard to human life or safety. Sec. 7. Enforcement. The city shall be responsible for the enforcement of this ordinance. Any person who fails to comply with or violates any section of this ordinance shall be deemed guilty of a misdemeanor and, upon conviction, shall be subject to punishment in accordance with section 1-15. All land use, building, and grading permits shall be suspended until the applicant has corrected the violation. Each day that a separate violation exists shall constitute a separate offense. The city reserves the right to inspect the site or property at any reasonable time for compliance with tree preservation requirements. If the city finds the site in violation, the city may issue a stop work order until conditions are corrected. Packet Page Number 12 of 127 E1 December 21, 2015 City Council Meeting Minutes 13 Section 2: This section revises Chapter 12 (Buildings and Building Regulations), Article VI (Contractors and Subcontractors) to update licensing requirements for tree service companies (additions are underlined). Sec. 12-207. General types of work. Before any person shall engage in the business of doing or performing the following types of work in the city he or she shall first obtain a license or register to do so as provided in this ordinance: 1. . . . . 14. Tree service (pruning, removal, treatment, or care). 15. . . . . Sec. 12-218. Tree service company licenses. 1. No person for hire shall fell, cut, or trim any tree in the city, or engage in the business of so doing, without a license. This shall apply only to the felling, cutting, or trimming of trees, limbs, and branches which are two (2) inches or more in diameter at the point of cutting or severance. 2. All licensees performing work under this chapter shall comply with the American National Standards Institute (ANSI) Standard A300, parts 1 through 9. Effective within one (1) year from the date of the adoption of these amendments, any new or renewal license applications shall require that the licensee employ or contract with an individual who possesses current certification as an arborist from the International Society of Arboriculture (ISA) or an individual that holds a post-secondary degree in urban forestry, arboriculture, or an equivalent area of study as approved by the EEDD Director. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Koppen moved to approve the City of Maplewood tree standards. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Koppen moved to approve an ordinance reconfiguring the City’s environmental chapters. Ordinance 962 An Ordinance Reconfiguring the City’s Environmental Chapters The Maplewood City Council approves changes to the Code of Ordinances pertaining to environmental chapters. This ordinance amends and reconfigures Chapter 38 (Trees), Chapter 12 (Buildings and Building Regulations), and Chapter 18 (Environment) as follows: Section 1. This section reflects the new Chapter 18 (Environment) outline. Packet Page Number 13 of 127 E1 December 21, 2015 City Council Meeting Minutes 14 Chapter 18 (ENVIRONMENT) Article I. In General Article II. Nuisances Article III. Erosion and Sedimentation Control Article IV. Air Pollution Control (Article V through VIII are moved to the new Article V [Environment and Natural Resources]) Article V. Environment and Natural Resources (Div. 1-8 are moved from other areas of the Code including Chapters 12, 18 and 38) Division 1. Generally Division 2. Wetlands and Streams Division 3. Trees Division 4. Stormwater Management Division 5. Renewable Energy Division 6. Flood Plain Overlay District Division 7. Slopes Division 8. Mississippi Critical Area Section 2. This section removes Chapter 38 (Trees) in its entirety. Portions of Article 2 (Shade Tree Disease Control) have been moved to Chapter 18 (Environment) and revised as noted in Section 4 below. Section 3. This section removes Chapter 12 (Buildings and Building Regulations), Article VII (Environmental Protection and Critical Area) in its entirety. Portions of this Article have been moved to Chapter 18 (Environment) as noted in Section 4 below. Section 4. This section revises Chapter 18 (Environment) to include: 1. A new outline and reordering of Articles and Divisions within Chapter 18; 2. Revisions to Chapter 12 (Buildings and Building Regulations), Article VII (Environmental Protection and Critical Area), Sections 12-247 and 12-248 (Purpose and Applicability) to include moving to Chapter 18, Article V, Division 1 (Generally). 3. Revisions to Chapter 12 (Buildings and Building Regulations), Article VII (Environmental Protection and Critical Area), Sections 12-310 through 12-336 (Wetland and Streams) to include moving to Chapter 18, Division 2 (Wetlands and Streams). 4. Revisions to Chapter 18 (Environment), Article V (Environmental Preservation and Protection of Trees and Woodlands) to include moving to Chapter 18, Article V, Division 3 (Trees) and revising the language. 5. Revisions to Chapter 18 (Environment), article VII (Stormwater Management) to include moving to Chapter 18, Article V, Division 4 (Stormwater Management). 6. Revisions to Chapter 18 (Environment), Article VIII (Renewable Energy Systems) to include moving to Chapter 18, Article V, Division 5 (Renewable Energy). 7. Revisions to Chapter 18 (Environment), Article VI (Floodplain Ordinance) to include moving to Chapter 18, Article V, Division 6 (Flood Plain Overlay District). 8. Revisions to Chapter 12 (Buildings and Building Regulations), Article VII (Environmental Protection and Critical Area), portions of Section 12-249 (Definitions), all of Section 12-308 (Slopes), and all of Section 12-309 (Erosion Packet Page Number 14 of 127 E1 December 21, 2015 City Council Meeting Minutes 15 Control and Soils) to include moving to Chapter 18, Article V, Division 7 (Slopes and Erosion Control). 9. Revisions to Chapter 12 (Buildings and Building Regulations), Article VII (Environmental Protection and Critical Area), portions of Section 12-249 (Definitions), all of Section 12-307 (Scope) to include moving to Chapter 13, Article V, Division 8 (Mississippi Critical Area and Slopes). Chapter 18 ENVIRONMENT Article I. In General Sec. 18-1 - 18-25. Reserved. Article II. Nuisances Division 1. Generally Sec. 18-26 Unlawful to cause, create or commit. Sec. 18-27 Common law and statutory nuisances adopted by reference. Sec. 18-28 Unlawful to permit; cellars, drains cesspools or sewers. Sec. 18-29 Rental agents to disclose name of owner or principal to city manager upon request. Sec. 18-30 Public nuisances generally. Sec. 18-31 Nuisances affecting health, safety, comfort or repose. Sec. 18-32 Nuisances affecting morals and decency. Sec. 18-33 Nuisances affecting peace and safety. Sec. 18-34 Enforcement of article generally. Sec. 18-35 Continuing violations. Sec. 18-36 Notice to abate. Sec. 18-37 Abatement by council. Sec. 18-38 Abatement on premises. Sec. 18-39 Violations of article. Sec. 18-40 Loitering. Sec. 18-41 - 18-65. Reserved. Division 2. Abandoned Motor Vehicles Sec. 18-66 Purpose. Sec. 18-67 Definitions. Sec. 18-68 Violation. Sec. 18-69 Taking into custody and impoundment. Sec. 18-70 Certain vehicles declared nuisances; abatement; removal. Sec. 18-71 Immediate sale of certain vehicles. Sec. 18-72 Additional remedies. Sec. 18-73 Police reports. Sec. 18-74 Notice to owner and lien holders. Sec. 18-75 Reclamation by owner or lien holder; preservation of lien rights. Sec. 18-76 Sale of vehicle. Sec. 18-77 Designation of pound keeper. Sec. 18-78 Bond of pound keeper. Packet Page Number 15 of 127 E1 December 21, 2015 City Council Meeting Minutes 16 Sec. 18-79 Insurance of pound keeper. Sec. 18-80 Towing and storage charges generally. Sec. 18-81 Release of vehicle and service fee before vehicle towed away. Sec. 18-82 Abatement of towing and storage charges. Sec. 18-83 Release of vehicles. Sec. 18-84 Release form. Sec. 18-85 Police records. Sec. 18-86 - 18-110. Reserved. Division 3. Noise Control Sec. 18-111 Prohibition generally; exception. Sec. 18-112 Construction activities. Sec. 18-113 Enforcement. Sec. 18-114 -18-140. Reserved. Article III. Erosion and Sedimentation Control Sec. 18-115 Purpose. Sec. 18-116 Scope. Sec. 18-117 Erosion and sediment control plan. Sec. 18-118 Review of plan. Sec. 18-119 Modification of plan. Sec. 18-120 Escrow requirement. Sec. 18-121 Enforcement; penalty. Sec. 18-122 -18-175. Reserved. Article IV. Air Pollution Control Sec. 18-176 Short title. Sec. 18-177 State regulations adopted. Sec. 18-178 Approval required starting fire. Sec. 18-179 Penalties for violations. Sec. 18-180 -18-XXX. Reserved. Article V. Environment and Natural Resources Division 1. Generally. Move Chapter 12 (Buildings and Building Regulations), Article VII (Environmental Protection and Critical Area), Sections 12-247 and 12-248 (Purpose and Applicability) to this Division. Language as follows: Purpose. The purpose of this article is to protect significant natural features which: 1. Preserve the natural character of neighborhoods. 2. Protect the health and safety of residents. Packet Page Number 16 of 127 E1 December 21, 2015 City Council Meeting Minutes 17 3. Protect water quality. 4. Prevent erosion or flooding. 5. Manage the Mississippi River Corridor Critical Area in accordance with the Critical Areas Act of 1973, Minn. Stats. § 116G.01 et seq. the Minnesota Policy Act of 1973; and the governor's critical area designation order, Executive Order 130, dated November 23, 1976. Applicability. 1. This article shall apply to any person or use that would alter a significant natural feature. 2. Public and semipublic projects, such as streets, utilities and parks, whether built by a public agency or private developer, shall be subject to this article, except that the city council may waive these requirements where there would be a greater public need for the project than to meet the requirements of this article. A public hearing shall be held before declaring such a waiver. The property owners within 350 feet of the site shall be notified at least ten days before the hearing. Division 2. Wetlands and Streams. Move Chapter 12, Article VII, Sections 12-310 to 12-336 (Wetlands and Streams) to Chapter 18, Division 2 (Wetlands and Streams) to this Division in its entirety. Division 3. Trees Revisions to Chapter 18, Article V (Tree Protection) to include moving to Chapter 18, Article V (Environmental Protection and Natural Resources), Division 3 (Trees) and revising the language as shown below. Also, revisions to Chapter 38 (Trees), Article II (Shade Tree Disease Control) to include moving to Chapter 18, Article V, Division 3 (Trees) and revising the language as shown below. Sec. 1. Findings and Purpose. The city desires to protect the trees and woodlands in the City of Maplewood. Trees and woodlands provide numerous environmental, economic, and scenic benefits. They help filter air pollutants, absorb stormwater runoff, provide wildlife habitat, moderate temperatures, reduce cooling costs, increase property values, provide scenic beauty, provide sound and visual buffers, and provide screening for privacy. It is therefore the city’s intent to protect, preserve, and enhance the trees and woodlands of Maplewood and to encourage a resourceful and prudent approach to development in the city thereby promoting and protecting public health, safety, and welfare of the citizens of Maplewood. The purpose of this ordinance is to establish tree preservation and protection regulations to assure the continuance of significant and specimen trees and woodlands for present and future generations which: 1. Preserve the natural character of neighborhoods (in developed and undeveloped areas). 2. Ensure the health and wellbeing of Maplewood’s urban forest. Packet Page Number 17 of 127 E1 December 21, 2015 City Council Meeting Minutes 18 3 Protect the health and safety of residents. 4. Protect water quality and minimize storm water runoff. 5. Help prevent erosion or flooding. 6. Assure orderly development within wooded areas to minimize tree loss and environmental degradation. 7. Establish a minimum standard for tree preservation and mitigation of environmental impacts resulting from tree removal. 8. Ensure the city’s urban forest has a good age distribution, from young trees through large old specimen trees. 9. Promote the planting of trees as outlined in the city’s Living Streets Policy. Sec. 2. Definitions. The following words, terms and phrases shall have the meanings ascribed to them in this ordinance. Applicant means developer, builder, contractor, or owner who applies for a woodlot alteration, land use, grading, or building permit. Caliper inch is a measurement used for nursery stock and in this ordinance refers to replacement trees. It is the unit of measurement for defining the diameter of the tree trunk measured six (6) inches above the soil surface for tree trunks four (4) diameter inches or less and measured twelve (12) inches above the soil surface for tree trunks greater than four (4) diameter inches. Certified Arborist is an arborist with up-to-date certification by the International Society of Arborists. City Forester means a forester who is employed by the city or appropriate agent or independent contractor designated by the city manager. Conifer Tree means a woody plant that is a member of the division Pinophyta and at maturity is at least twelve (12) feet or more in height. Conifers are cone bearing and most in our climate keep their leaves (also called needles) year-round. Tamarack (also called larch) is the one conifer in our climate that drops its needles in the fall. Control includes measures to prevent, slow the spread, suppress, eradicate, or destroy a shade tree disease or pests. Deciduous Tree means a woody plant, which sheds leaves annually, having a defined crown and at maturity is at least fifteen (15) feet or more in height. Diameter is a measurement used for trees in the landscape. It is the diameter of a tree trunk as measured at a height of four and one-half (4.5) feet above ground. To determine diameter, Packet Page Number 18 of 127 E1 December 21, 2015 City Council Meeting Minutes 19 measure the circumference of the tree trunk at four and one-half (4.5) feet above ground and divide by 3.14. Environmental and Economic Development Department (EEDD) Director means the EEDD Director or an employee of the city who manages city-wide environmental programs, or appropriate agent designated by the city manager. Hardwood Deciduous Tree means all deciduous tree species except those listed as softwood deciduous trees below. Hazard tree means a tree that has structural defects that may cause the tree or tree part to fail, and the city forester determines that such failure could cause property damage or personal injury. Invasive Species are species that are not native to Minnesota and cause economic or environmental harm or harm to human health. Major Home Addition means an addition on a single or double dwelling lot of which the addition or accessory building is more than a sixty (60) percent increase in the footprint of the single or double dwelling structure on said lot. Minor Home Addition means an addition on a single or double dwelling lot of which the addition or accessory building is less than a sixty (60) percent increase in the footprint of the single or double dwelling structure on said lot. Native Prairie means a landscape or planting that consists predominantly of grasses, flowers, and sedges that are native to Minnesota prairie ecosystems. Shade Tree means a woody perennial that at maturity is at least fifteen (15) feet in height and grown primarily for aesthetic or environmental purposes. Shade Tree Pest means any vertebrate or invertebrate animal, plant pathogen, or plant that is determined by the city council to be harmful, injurious, or destructive to shade trees or community forests. Significant Tree means a healthy tree measuring a minimum of six (6) inches in diameter for hardwood deciduous trees, eight (8) inches in diameter for conifer trees, twelve (12) inches in diameter for softwood deciduous trees, and specimen tree. Buckthorn or other noxious woody plants or trees as determined by the EEDD Director are not considered a significant tree species at any diameter. Softwood Deciduous Tree means the following tree species: box elder, cottonwood, elm, poplar/aspen, silver maple, and willow. Specimen Tree is a tree of any species that is twenty-eight (28) inches in diameter or greater, except invasive species. Specimen trees must have a life expectancy of greater than ten (10) years, have a relatively sound and solid trunk with no extensive decay or hollow, and have no major insects, pathological problem, or defects. Specimen trees are valued for their size and their legacy. Packet Page Number 19 of 127 E1 December 21, 2015 City Council Meeting Minutes 20 Structure means anything manufactured, constructed, or erected which is normally attached to or positioned on land, including portable structures. Tree Preservation Plan is a plan that shows all trees in the area to be developed or within the property. The plan shall include all significant and specimen trees to be preserved and measures taken to preserve them. The plan will also include calculations to determine the number of replacement trees as required by the tree removal, mitigation, and replacement section of this ordinance and a proposed re-forestation landscape plan. The plan shall be developed by a forestry or horticultural professional whose qualifications are approved by the EEDD Director. Tree Standards is a separate document authorized through this ordinance to help achieve the goals of the City’s Tree Ordinance and Living Streets Policy. The standards highlight important aspects of the requirements for tree preservation, removal, replacement, and shade tree pest management. The standards do not replace or supersede city ordinances. Utility means electric, telephone, cable television, water, sanitary or storm sewer, solid waste, gas or similar service operations. Wetland as defined in the city’s wetland ordinance. Woodlot means a treed area of at least one-quarter (1/4) acre on a vacant lot, which includes significant and/or specimen tree(s). Sec. 3. Standards. The EEDD Director and city forester shall have the authority to develop Tree Standards concerning the management of trees. These standards shall not be contrary to this ordinance. Sec. 4. Woodlot Alteration. 1. Woodlot alteration permit. A woodlot alteration permit application shall be submitted to the EEDD Director for review prior to removal of any significant or specimen living trees on a woodlot that is not reviewed by another land use, grading, or building permit. The applicant shall submit a tree plan and any other information needed to determine compliance with this ordinance. Specific requirements shall be stated on an application form in the office of the EEDD Director. An application fee shall be established yearly by the city council by resolution. Failure to submit a woodlot alteration permit application and gain subsequent approval prior to removal of significant and specimen trees will result in the total tree replacement for the property as outlined in the tree removal, mitigation, and replacement section to assume that all trees removed were significant and specimen trees. 2. Woodlot alteration permit appeal process. If the woodlot alteration permit is denied by the EEDD Director, the applicant may appeal the EEDD Director’s decision. The appeal shall be submitted in writing, along with the reasons for the appeal, and received by the city in writing within fifteen (15) days of the EEDD Director’s written decision to deny the permit. The environmental and natural resources commission will review the appeal at its next available commission meeting. If the environmental and economic development commission denies the appeal, the applicant may appeal the environmental and economic development commission’s decision. The appeal shall be submitted in writing, Packet Page Number 20 of 127 E1 December 21, 2015 City Council Meeting Minutes 21 along with the reasons for the appeal, and received by the city within fifteen (15) days of the environmental and natural resources commission’s decision. The city council will review the appeal at its next available city council meeting for final decision of the appeal. Sec. 5. Tree Preservation Plan. A tree preservation plan as defined in this ordinance and outlined in the Tree Standards shall reflect the applicant’s best effort to determine the most feasible and practical layout of buildings, parking lots, driveways, streets, storage, and other physical features, so that the fewest significant and specimen trees are destroyed or damaged and to minimize the negative environmental impact to the site. 1. Tree preservation plan applicability. a. This ordinance shall apply to any applicant that requests a woodlot alteration, land use, grading, or building permit, including a building permits for major home additions. This includes all sites of new or redevelopment that contain significant and specimen trees or woodlots. Platting and adding new roadway and right-of- way are subject to this ordinance. b. The following are exceptions and are exempt from the requirements of the tree preservation plan: 8) Minor home additions, general home improvements, and construction of accessory buildings (i.e. garage, shed). 9) Tree removal related to public improvement projects to existing roadways, sewers, parks, and utility/infrastructure work or repair. 10) Emergency removal of a tree(s) to protect public health. 11) Tree removal related to public improvement projects to restore or enhance woodlands, savannas, or prairies. 12) Commercial tree nursery and landscape operations. 13) Removal of dead or dying trees, unless those trees were planted as part of tree replacement in which case they shall be replaced based on the approved plan. 14) Removal of nonnative trees that the city deems invasive species. 2. Tree preservation and safeguarding tree measures. a. All developments within the city shall be designed to preserve significant and specimen trees and woodlots, where such preservation would not adversely affect the public health, safety, or welfare of Maplewood citizens. The city may prohibit removal of all or a part of a woodlot or significant and specimen trees subject to the limitations as defined in this ordinance. This decision shall be based on, but not limited to, the following criteria: Packet Page Number 21 of 127 E1 December 21, 2015 City Council Meeting Minutes 22 1) Size of trees. 2) Size of lot. 3) Species, health, and attractiveness of the trees, including: a) Sensitivity to disease. b) Life span. c) Nuisance characteristics. d) Sensitivity to site grading. e) Potential for transplanting. f) Need for thinning a woodlot. g) Effects on the functioning of a development. h) Fragmentation of wooded area and effects on wildlife corridors. i) The public health, safety, and welfare. j) Effect on wetlands and/or watershed. k) Native prairie or oak savanna habitat. b. If any significant or specimen tree designated as preserved (protected) in the approved tree preservation plan is cut, damaged, or encroached upon by grading equipment or during the construction process without city authorization and if it is determined by the EEDD Director or city forester that the damaged tree(s) will not survive, the said damaged tree(s) shall be removed by the applicant at their expense and replacement tree(s) required at a rate of two (2) times the tree replacement outlined in the tree removal, mitigation, and replacement section below. 3. Tree removal, mitigation, and replacement. a. Tree removal calculation: If less than twenty percent (20%) of the total significant or specimen tree diameter inches on the property is removed, the applicant shall replace one (1) tree per significant and specimen tree removed. Tree replacement shall be a minimum of two (2.0) caliper inches in size. If twenty percent (20%) or more total significant and specimen tree diameter inches are removed, applicant shall mitigate all significant and specimen diameter inches using the tree mitigation/replacement schedule in accordance with the following formulas: A = Total diameter inches of significant trees lost as a result of the land alteration (includes significant and specimen trees) B = Total diameter inches of significant trees situated on the property (includes significant and specimen trees) C = Tree replacement constant (1.5) D = Total diameter inches of specimen trees saved* E = Replacement trees (number of caliper inches) [((A/B -0.2) x C) x A] – [D/2] = E *Applicant receives credit for each one (1) diameter inch of specimen tree saved at a rate of ½ (.5) diameter inches. Packet Page Number 22 of 127 E1 December 21, 2015 City Council Meeting Minutes 23 Example A = 94 B = 234 C = 1.5 D = 28 E = 14 caliper inches [((94 /234 – 0.2) x 1.5) x 94] – [28/2] = 14 caliper inches The trees required to be replaced pursuant to this ordinance shall be in addition to any other trees required to be planted pursuant to any other provision of city code. b. Tree mitigation: Once the total caliper inches for replacement trees are determined, the applicant shall mitigate loss of significant and specimen trees by planting replacement trees in appropriate areas on the property in accordance with the tree replacement requirements as outlined in the Tree Standards and tree preservation plan. After putting as many trees as feasible on the site, if the replacement requirement is still not met, the EEDD Director can approve tree replacement steps as outlined in the Tree Standards prior to issuance of a grading or building permit. c. Tree replacement requirements: The applicant shall follow tree replacement requirements as outlined in the Tree Standards. d. Tree replacement escrow: The applicant shall post tree replacement escrow with the city, such as a tree replacement cash deposit or letter of credit, as outlined in the Tree Standards. Sec. 6. Diseased and Hazardous Trees. 1. Findings and declaration of purpose. The health of trees in the city is threatened by epidemic shade tree pests. Hazardous trees can cause property damage or personal injury. The loss of trees, ill health of trees, or presence of hazardous trees on public and private property depreciates the value of property within the city and impairs the safety and general welfare of the public. In addition to, and in accordance with, Minnesota Statutes, sections 89.001, 89.01, and 89.51-.64, the provisions of this section are adopted as an effort to control and prevent the spread of these shade tree pests. 2. Declaration of a shade tree pest. The EEDD Director or city forester may declare any vertebrate or invertebrate animal, plant pathogen, or plant in the community threatening to cause significant damage to a shade tree or community forest to be a shade tree pest and prescribe control measures to effectively eradicate, control, or manage the shade tree pest as defined by Minnesota Statute, section 89.001. 3. Public nuisances. Packet Page Number 23 of 127 E1 December 21, 2015 City Council Meeting Minutes 24 Public nuisances relating to trees are outlined in the Tree Standards. 4. Inspection. a. The EEDD Director and city forester shall have the ability and authority to inspect all premises and places within the city for public nuisances relating to trees. Inspection shall be of living or dead trees, parts of trees, stumps, and firewood. b. The EEDD Director and city forester may enter upon private premises at any reasonable time for the purpose of carrying out any of the duties assigned under this ordinance. 5. Abatement of shade tree pest nuisances. a. The EEDD Director or city forester shall notify in writing the owner of record or occupant of the premise that a public nuisance exists. The notice shall specify the measures to be taken to abate the nuisance and shall specify that the nuisance shall be abated within a reasonable amount of time, not less than ten (10) days from the date of mailing. b. If the owner fails to comply with the removal or control measures specified for the hazard tree, infested tree, or wood on his/her property as outlined in this ordinance and the Tree Standards, and within the time specified, the EEDD Director or city forester may order the work done either by city employees or by contractor. The cost of this work shall be billed to the owner. If the bill is not paid within thirty (30) days, the city shall assess the costs to the property. 6. High-cost abatement. If the cost of abating a nuisance from a shade tree pest will exceed five thousand dollars ($5,000) in a given year or in two consecutive years, based on a reasonable, good faith estimate from a certified arborist, the owner or occupant may request the matter be referred to the city council for a hearing as outlined in the Tree Standards. This does not apply to hazardous trees. 7. Emergency abatement. Nothing in this ordinance shall prevent the city, without notice or other process, from immediately abating any condition that poses an imminent and serious hazard to human life or safety. Sec. 7. Enforcement. The city shall be responsible for the enforcement of this ordinance. Any person who fails to comply with or violates any section of this ordinance shall be deemed guilty of a misdemeanor and, upon conviction, shall be subject to punishment in accordance with section 1-15. All land use, building, and grading permits shall be suspended until the applicant has corrected the violation. Each day that a separate violation exists shall constitute a separate offense. Packet Page Number 24 of 127 E1 December 21, 2015 City Council Meeting Minutes 25 The city reserves the right to inspect the site or property at any reasonable time for compliance with tree preservation requirements. If the city finds the site in violation, the city may issue a stop work order until conditions are corrected. Division 4. Stormwater Management. Move Chapter 18, Article VII (Stormwater Management) to this Division in its entirety. Division 5. Renewable Energy. Move Chapter 18, Article VIII (Renewable Energy) to this Division in its entirety. Division 6. Flood Plain Overlay District Move Chapter 18 (Environment), Article VI (Floodplain Ordinance) to this Division in its entirety. Division 7. Slopes and Erosion Control Move Chapter 12, Article VII, Division VII, portions of Section 12-249 (Definitions), all of Section 12-308 (Slopes), and all of Section 12-309 (Erosion control and soils) to this Division. Language as follows: Definitions. Direct drainage means drainage into a protected water without an intervening pond or wetland. Erosion means the general process by which soils are removed by flowing surface or subsurface water or wind. Gross soil loss means the average annual total amount of soil material carried from one acre of land by erosion. Pipeline means an underground line of pipe including associated pumps, valves, control devices and other structures utilized for conveying liquids, gases, sewage or other finely divided solids from one point to another. Retaining wall means a structure utilized to hold a slope in a position in which it would not naturally remain. Sediment means suspended matter carried by water, sewage or other liquids. Slope means the inclination of the natural surface of the land from the horizontal; commonly described as a ratio of the length to the height. Substation means any utility structure, other than lines, pipelines, poles or towers. Terrace means a relatively level area bordered on one or more sides by a retaining wall. Utility means electric, telephone, telegraph, cable television, water, sanitary or storm sewer, solid waste, gas or similar service operations. Packet Page Number 25 of 127 E1 December 21, 2015 City Council Meeting Minutes 26 Vegetation means all plant growth, especially trees, shrubs, mosses or grasses. Water body means any lake, stream, pond, wetland or river. Slopes 1. No development shall be permitted on existing slopes of 18 percent or greater which are in direct drainage to a protected water. 3. In areas not in direct drainage to a protected water, no development shall be allowed on existing slopes greater than 40 percent. 4. No development, whether or not in direct drainage to a protected water, shall be permitted on land having an existing slope in excess of 12 percent, unless the applicant proves the following conditions are met: a. Controls and protections exist uphill from the proposed development such that there is no danger of structures or streets being struck by falling rock, mud, sediment from erosion, uprooted trees or other materials. b. The proposed development presents no danger of falling rock, mud, sediment from erosion, uprooted trees or other materials to structures downhill. c. The view of a developed slope within the critical area from the Mississippi River and opposite river bank is consistent with the natural appearance of the undeveloped slope, consistent with any state-registered historic areas nearby, compatible with the view from historic areas, and compatible with surrounding architectural features. d. The city engineer may require the developer to provide a soils engineer to certify the stability of potentially unstable slopes. 4. The basic character of natural slopes of 25 percent or more in grade shall not be altered without approval from the city council. The council shall base its decision on the following: a. The degree of alteration of the slope; and b. The importance of the slope to the character of the area. 5. All new structures and roads shall be placed no closer than 40 feet from a bluffline. Exceptions shall be as follows: a. Public recreation facilities, scenic overlooks, public observation platforms or public trail systems. b. The construction of aboveground pumping stations. Packet Page Number 26 of 127 E1 December 21, 2015 City Council Meeting Minutes 27 c. Other development, when the applicant can conclusively demonstrate that construction or final development will not negatively impact slopes with a grade of 18 percent or greater. d. All other structures, other than buildings and roadway surfaces, but including retaining walls, shall meet the following design requirements: 1) Retaining walls or terrace contours in excess of four feet in height shall have a fence. 2) Construction materials shall be subject to community design review board approval. 6. The requirements of this section shall not apply in the following situations: a. Where a slope has been substantially altered by prior excavation or filling. b. Where a slope is less than 200 feet in length (top to bottom) or 500 feet in width (side to side). c. Where earth-sheltered homes are proposed. Erosion control and soils. 1. All erosion control, stormwater runoff, utility and similar structures shall be designed to be maintained and operated without requiring the crossing or operation of heavy maintenance vehicles and equipment, such as bulldozers, trucks and backhoes, on slopes in excess of eight percent. This requirement may be waived by the city council where there is no other alternative. 2. Construction shall not be allowed where there are soil problems, including but not limited to soil-bearing strength, shrink/swell potential or excessive frost movement, unless effective soil correction measures or building construction methods are approved by the building official. 3. Development shall be accomplished only in such a manner that on-site gross soil loss levels shall not exceed five tons per acre per year during construction, but only two tons per acre per year when the site is adjacent to a water body, watercourse or storm sewer inlet, and one-half ton per acre per year after construction activities are completed. 4. A development shall be located to minimize the removal of vegetation and alteration of the natural topography. 5. Erosion protection measures shall make maximum use of natural, in-place vegetation, rather than the placing of new vegetation on the site. Division 8. Mississippi Critical Area and Slopes. Move Chapter 12 (Buildings and Building Regulations), Article VII (Environmental Protection and Critical Area), portions of Section 12-249 (Definitions), all of Section 12- 307 (Scope) to this Division. Language as follows: Packet Page Number 27 of 127 E1 December 21, 2015 City Council Meeting Minutes 28 Definitions Bluffline means a line delineating a top of a slope with direct drainage to a protected water, connecting the points at which the slope becomes less than 18 percent. More than one bluffline may be encountered proceeding landward from a protected water. Critical area means the Mississippi River Corridor Area bounded by Carver Avenue, I-494 and the city limits. Protected water, formerly referred to as "public waters," means any water defined in Minn. Stats. § 105.37, subd. 14. Significant water body means a water body shown on the city drainage plan or a water body over one acre in area. Structure means any thing manufactured, constructed or erected which is normally attached to or positioned on land, including portable structures. Significant natural feature means a significant water body, a large tree, a woodlot, a significant slope or a site of historical or archeological significance that has been recorded with the state. Significant slope means a natural slope of 25 percent or more grade over an area at least 200 feet in length (top to bottom) and 500 feet in width (side to side). Generally. 1. Under this article all plans and the conduct of all grading, landscaping, structure placement, and street routing shall be consistent with the city's comprehensive plan, and for development in the Mississippi River Corridor Critical Area, the Maplewood Critical Area Plan. 2. The proposed development shall not lessen existing public access to and along a protected water. 3. The proposed development shall be designed, constructed and maintained to avoid causing: a. Erosion. b. Pollution, contamination or siltation of water bodies or storm sewers. c. Flooding. d. Groundwater contamination. e. Alteration of significant natural features. 4. Development shall not substantially diminish the scientific, historical, educational, recreational or aesthetic value of unique natural areas, plants and animals, which are registered with the state as such, and shall not substantially alter their reproductive cycles. 5. Views of protected waters from buildings or public streets shall not be impaired by the placement of advertising signs. Packet Page Number 28 of 127 E1 December 21, 2015 City Council Meeting Minutes 29 Seconded by Councilmember Juenemann Ayes – All The motion passed. I. UNFINISHED BUSINESS 1. Update on Community Racial Equity Initiative City Manager Coleman gave the staff report and answered questions of the council. Councilmember will let City Manager Coleman know if they are interested in participating. Coleman will notify the council of times and dates that have been established for the meetings. No action required this item was presented for informational purposes. J. NEW BUSINESS 1. Consider a Conditional Use Permit Amendment and Design Review, Maplewood Auto Mall, 2529 White Bear Avenue Economic Development Coordinator Martin gave the staff report. Commissioner Kempe gave the reports from the Planning Commission and Community Design Review Board. Nick Sperides, applicant from Maplewood Auto Mall addressed the council to answer questions and give additional information. Councilmember Koppen moved to approve the resolution approving a conditional use permit amendment for auto repair, auto detailing, auto rental, used auto sales, auto washing and expansion of a nonconforming parking lot at 2529 White Bear Avenue. Approval is based on the findings required by the code and subject to the following conditions: 1. All building expansion improvements for the Maplewood Auto Mall (Cooper Motors) shall follow the plans, date-stamped October 26, 2015. The applicant shall meet the requirements of the city engineer report, dated November 9, 2015 and the environmental planner report, dated November 10, 2015. The director of the environmental and economic development department may approve minor changes. 2. The property owner shall comply with the signage requirements of the city code and the auto center’s sign criteria. 3. Fire protection systems (fire extinguishers and a sprinkler system) shall meet all requirements of the code. These systems shall be approved and installed before the applicant begins his business. 4. All vehicles on-site shall be operational. 5. Ensure that there is no illegal parking on the site including no parking on the grass and no stacking of vehicles (i.e., two vehicles to one stall). 6. Ensure that the entire site is cleared of trash including all illegally dumped material located within the drainage ditch behind the auto mall. Packet Page Number 29 of 127 E1 December 21, 2015 City Council Meeting Minutes 30 7. Ensure that trash dumpsters are placed inside enclosures at all times. 8. Ensure that the site is in compliance with the city’s temporary sign ordinance including obtaining a sign permit for all temporary signs over 12 square feet and only allowing one temporary sign per business located within the center. 9. Ensure that all landscaped areas are maintained including removing all weeds from the landscaped area around the base of the center’s pylon sign. 10. There shall be no parting-out of vehicles outside the building and left in the parking lot. 11. Auto salvage businesses are prohibited from operating at this site. 12. The parking lot shall be kept clear of junk and dirt. 13. All service work that is needed on vehicles shall be completed inside a proper service garage. All garage doors shall be closed anytime vehicle repair work is in progress. 14. There shall be an after-hours contact person on record with the city’s emergency dispatcher. 15. If the building occupancy changes, the property owner shall comply with all applicable code requirements relative to the new building use. A building permit may then be required. 16. Verify that the parking on-site does not obstruct fire department access for their trucks. 17. All tenants at the Maplewood Auto Center must adhere to the parking plan, dated November 17, 2015, as submitted by the property owner to city staff. A parking plan needs to be filed with city staff at all times indicating the property is meeting the minimum parking requirements and how the spaces are allocated to each tenant. A new parking plan shall be filed any time a suite changes use or the building is physically altered in any way. A new plan shall be filed with the city reflecting the expansion of the existing parking lot. 18. Parking in the center of the canopy, adjacent to the 2529 building, shall be for inventory only. A no customer parking sign shall be posted. 19. The city council shall review this permit in one year. 20. The property owner shall provide city staff a plan for trash removal or design plans for a new enclosed structure for the 2529 building, subject to the city’s design review process. 21. The property owner or manager is responsible for compliance of all conditions listed in this permit. If any tenant is found out of compliance the city will notify the property owner or manager in order to rectify the situation. 22. The expanded nonconforming parking lot shall maintain its existing setback. Resolution CONDITIONAL USE PERMIT RESOLUTION Packet Page Number 30 of 127 E1 December 21, 2015 City Council Meeting Minutes 31 WHEREAS, this permit for the Maplewood Auto Mall allows auto repair, auto detailing, auto rental, used auto sales, auto washing and the expansion of a nonconforming parking lot. WHEREAS, this permit applies to property located at 2529 White Bear Avenue. The legal description is: Lot I, Block 1, Maple Ridge Mall, according to the recorded plat thereof, Ramsey County, Minnesota, together with that part of Lot 2, said Block I, lying north of the westerly extension of the south line of said Lot 1. Which lies easterly and northerly of a line described as beginning at the northwest comer of said Lot 1; thence on an assumed bearing of South 89 degrees 25 minutes 17 seconds West, along the north line of said Lot 2, a distance of 136.21 feet to the point of beginning of the line to be described; thence South 0 degrees 42 minutes 53 seconds East 163.86 feet; thence North 89 degrees 14 minutes 53 seconds East 299.59 feet to the easterly line of said Lot I and said line there terminating. (PIN 11-29-22-22-0043) WHEREAS, the history of this conditional use permit is as follows: 1. On November 17, 2015, the planning commission held a public hearing and recommended that the city council approve this permit. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning also considered reports and recommendations of the city staff. 2. On December 21, 2015, the city council reviewed this proposal. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above- described conditional use permit based on the building and site plans. The city approved this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. Packet Page Number 31 of 127 E1 December 21, 2015 City Council Meeting Minutes 32 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: 1. All building expansion improvements for the Maplewood Auto Mall (Cooper Motors) used auto sales business shall follow the plans, date-stamped October 26, 2015 approved by the city. The applicant shall meet the requirements of the city engineer report, dated November 9, 2015 and the environmental planner report, dated November 10, 2015. The director of community development the environmental and economic development department may approve minor changes. 2. The property owner shall comply with the signage requirements of the city code and the auto center’s sign criteria. 3. Fire protection systems (fire extinguishers and a sprinkler system) shall meet all requirements of the code. These systems shall be approved and installed before the applicant begins his business. 4. All vehicles on-site shall be operational. 5. Ensure that there is no illegal parking on the site including no parking on the grass and no stacking of vehicles (i.e., two vehicles to one stall). 6. Ensure that the entire site is cleared of trash including all illegally dumped material located within the drainage ditch behind the auto mall. 7. Ensure that trash dumpsters are placed inside enclosures at all times. 8. Ensure that the site is in compliance with the city’s temporary sign ordinance including obtaining a sign permit for all temporary signs over 12 square feet and only allowing one temporary sign per business located within the center. 9. Ensure that all landscaped areas are maintained including removing all weeds from the landscaped area around the base of the center’s pylon sign. 10. There shall be no parting-out of vehicles outside the building and left in the parking lot. 11. Auto salvage businesses are prohibited from operating at this site. 12. The parking lot shall be kept clear of junk and dirt. 13. All service work that is needed on vehicles shall be completed inside a proper service garage. All garage doors shall be closed anytime vehicle repair work is in progress. Packet Page Number 32 of 127 E1 December 21, 2015 City Council Meeting Minutes 33 14. There shall be an after-hours contact person on record with the city’s emergency dispatcher. 15. If the building occupancy changes, the property owner shall comply with all applicable code requirements relative to the new building use. A building permit may then be required. 16. Verify that the parking on-site does not obstruct fire department access for their trucks. 17. All tenants at the Maplewood Auto Center must adhere to the parking plan, dated July 8, 2013 November 17, 2015, as submitted by the property owner to city staff. A parking plan needs to be filed with city staff at all times indicating the property is meeting the minimum parking requirements and how the spaces are allocated to each tenant. A new parking plan shall be filed any time a suite changes use or the building is physically altered in any way. A new plan shall be filed with the city reflecting the expansion of the existing parking lot. 18. Parking in the center of the canopy, adjacent to the 2529 building, shall be for inventory only. A no customer parking sign shall be posted. 19. The city council shall review this permit in one year. 20. The property owner shall provide city staff a plan for trash removal or design plans for a new enclosed structure for the 2529 building, subject to the city’s design review process. 21. The property owner or manager is responsible for compliance of all conditions listed in this permit. If any tenant is found out of compliance the city will notify the property owner or manager in order to rectify the situation. 22. The expanded nonconforming parking lot shall maintain its existing setback. Councilmember Koppen moved to approve the design plans date-stamped October 26, 2015 for the building addition and expansion of the nonconforming parking lot for the site located at 2529 White Bear Avenue. Approval is subject to the following conditions: 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes. 2. The applicant’s proposed addition to the parking lot shall not be any closer to the north property line than the setback established by the existing parking lot. 3. The building materials and colors used for the building addition shall match the materials and colors for the existing building. 4. The additional parking spaces shall be striped per ordinance requirements. 5. Prior to issuance of a grading or building permit, the applicant must submit a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 125 percent of the cost of the work. Packet Page Number 33 of 127 E1 December 21, 2015 City Council Meeting Minutes 34 6. Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch, dated November 9, 2015. 7. Satisfy the requirements set forth in the staff report authored by environmental planner Shann Finwall, dated November 10, 2015. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Consider Approval of City Attorney Contract City Manager Coleman gave the staff report. Councilmember Cardinal moved to approve that City Manager Coleman be authorized to enter into a contract with H. Alan Kantrud to serve as the Maplewood City Attorney – Civil Services from January 1, 2016 thru December 31, 2018. Seconded by Councilmember Koppen Ayes – All The motion passed. K. AWARD OF BIDS None L. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Coleman gave the update to the council calendar. M. COUNCIL PRESENTATIONS 1. Natural Living Expo Councilmember Juenemann reported on the Natural Living Expo that took place on Saturday, December 5, 2015 at the Maplewood Community Center. 2. Recycle Your Holidays Councilmember Juenemann informed citizens that Maplewood is part of the recycling used holiday lights. Receptacles will be available at City Hall, Maplewood Community Center and 1902 Building. 3. Christmas Tree Disposal Councilmember Juenemann informed residents that Republic Services will be offering free Christmas tree disposal the first two weeks of January. It is requested that your trees be put alongside of your trash bin for pickup. Packet Page Number 34 of 127 E1 December 21, 2015 City Council Meeting Minutes 35 4. Energize Maplewood Councilmember Juenemann reported that the Energize Maplewood challenge is starting up January 1, 2016 through May 31, 2016. Additional information will be available on the City’s website. 5. Thanks for Service This item was reported on at the end of Council Presentations. 6. Maplewood Bruentrump Heritage Farm Councilmember Cardinal reported on press release regarding the Maplewood Bruentrump Heritage Farm receiving the 2015 Best of Maplewood Award. Councilmember Cardinal wished Bryan Smith and Tou Xiong the very best in serving on the City Council. Councilmember Cardinal thanked Marv Koppen for serving on the council and added it was a pleasure to serve with him. He added that it was pleasure serving with Mayor Slawik and Councilmembers Abrams and Juenemann. 7. Rush Line Mayor Slawik reported on the Rush Line Meetings she attended; one with developers and the other meeting regarding where the Line is coming out of St. Paul to Maplewood. Mayor Slawik reported on the Kid City event that took place on Saturday, December 19, 2015 at the Maplewood Mall. Mayor Slawik wished everyone a safe and happy holiday. Councilmember Juenemann thanked Councilmember Cardinal, Councilmember Koppen and their families for their years of service to the City of Maplewood. Councilmember Abrams thanked Councilmember Cardinal and Councilmember Koppen for their service to the City of Maplewood. N. VISITOR PRESENTATION – This item was heard after M Visitor Presentations. 1. John Wykoff, Maplewood Resident 2. Bob Zick, North St. Paul Resident 3. Mark Bradley, Maplewood Resident O. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:01 p.m. Packet Page Number 35 of 127 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul P. Schnell, Chief of Police DATE: January 6, 2016 SUBJECT: Approval of Resolution Pertaining to the Retirement ad Ownership Status of Maplewood Police Service Dog (K-9) “Rebel” Introduction Police Service dog (K-9) “Rebel” retired from the Maplewood Police Department on January 1, 2016. His partner, Sergeant Brian Bierdeman, is requesting to assume full ownership, responsibility and care of Rebel. In order for him to do so, the attached resolution and agreement is required to be approved by the council. Budget Impact None Recommendation It is recommended that the council approve the Resolution Pertaining to the Retirement and Ownership Status of Maplewood Police Service Dog (K-9) “Rebel”, and approve the Agreement to Assume Ownership of Retired Canine “Bill of Sale” between the Maplewood Police Department and Sergeant Brian Bierdeman. Attachments 1. Resolution Pertaining to the Retirement and Ownership Status of Maplewood Police Service Dog (K-9) “Rebel” 2. Agreement to Assume Ownership of Retired Canine “Bill of Sale” between the Maplewood Police Department and Sergeant Brian Bierdeman F1 Packet Page Number 36 of 127 F1, Attachment 1 CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA A RESOLUTION PERTAINING TO THE RETIREMENT AND OWNERSHIP STATUS OF MAPLEWOOD POLICE SERVICE DOG (K-9) “Rebel.” WHEREAS, the Maplewood Police Department has had a successful police service dog (K-9) program that has honorably and ably served the City for many years; and WHEREAS, in 2007 then-Maplewood Police Officer Brian Bierdeman (now Sergeant Brian Bierdeman) was selected to serve as the department’s police service dog handler and completed a comprehensive and demanding training program with his canine partner “Rebel;” and WHEREAS, upon completion of the training program Sergeant Bierdeman and Rebel began a successful partnership of service to the City; and WHEREAS, Sergeant Bierdeman and Rebel were responsible for the apprehension of more than 225 criminal suspects, and the effective and efficient execution of countless building and evidence searches; and WHEREAS, during their partnership, Rebel and Sergeant Bierdeman demonstrated the unique skills and abilities of police service dogs to thousands of local residents and visitors at community, civic, and school events; and WHEREAS, Rebel was retired from service with the City of Maplewood at the completion of his tour of duty on the morning of January 1, 2016; and WHEREAS, the relationship between the police officer handler and K-9 is unique and storied, and it is commonplace for official ownership of the retired police service dog to be transferred to the handler/partner; and WHEREAS, Sergeant Bierdeman has agreed to assume full ownership, responsibility, and care of Rebel for the remainder of his days. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota; 1. That the faithful, valued, and committed service of Maplewood police service dog, Rebel, is hereby acknowledged and lauded; and 2. That the care and training of Rebel provided by Maplewood Police Sergeant Brian Bierdeman is recognized and commended; and Packet Page Number 37 of 127 F1, Attachment 1 3. That full ownership, responsibility, and care for Rebel shall be transferred to Sergeant Bierdeman in accordance with the separate Agreement and “Bill of Sale” document; and 4. That transfer of ownership to Sergeant Bierdeman shall be without remuneration in recognition of the special bond and unique characteristics of police service dogs; and 5. That the City Attorney prepared Agreement and “Bill of Sale” transferring ownership from the City to Sergeant Bierdeman as executed by Sergeant Bierdeman and the Chief of Police is accepted and approved, and, finally 6. That the City Council extends its gratitude to Sergeant Bierdeman for the competent care of his canine partner and publically acknowledges Rebel’s well-deserved transition from police service to family pet. Adopted this 11th day of January 2016, _______________________________ Nora Slawik, Mayor Attest: _________________________________ Karen Haag, City Clerk Packet Page Number 38 of 127 MAPLEWOOD POLICE DEPARTMENT CANINE UNIT AGREEMENT TO ASSUME OII/NESHIP OF RETIRED CANINE "Bill of Sale" This Agreement is entered into between the City of Maplewood (City) and Sergeant Brian Bierdeman, the trainer handler and caregiver (handler) to, Rebel, a certified police dog (canine) utilized and owned by the City. City and handler both acknowledge that the canine is a unique piece of, "property," utilized by the City in that is a living creature that by its biology, training, and instinct forms a bond with its handler. City and handler also acknowledge that the canine, Rebel, and handler, Brian Bierdeman, have maintained that canine/handler relationship for 8 years and that the aforementioned bond has been established; City and handler both acknowledge that the useful service of the canine, Rebel, has come to an end for the City's policing pu{poses; City and handler acknowledge that due to the bond between the handler and the canine, to allow the canine to be disposed of by public auction, as a piece of surplus ooproperty," would be irresponsible, inhumane, and pose potential liability to the City inthat the canine may never acclimate and accept another human handler and thus be then-disposed to antisocial, potentially harmful behavior; City and handler have reached an accord that the canine unit will either need to be released to handler or euthanized in order to protect the public and limit the exposure of the City to liability stemming from the canine's retirement. City and handler also agree that the while the useful life of the canine does not equate to the actual life of the canine and that the canine should be allowed to live out its years if possible. In recognition of the above, Handler has agreed to take full possession, ownership and responsibility for the canine, Rebel, from the date of removal from regular K-9 service on or about January 1,2016. The transfer of ownership of the canine from the City to Brian Bierdeman without remuneration to the City is premised upon the purpose of protecting the City from potential liability and preserving the canine's life by transitioning the animal to domestic pet environment. City acknowledges the aforementioned as appropriate and compelling under the circumstances. Handler shall hold City harmless from this date forward and City shall be held harmless for any and all future actions attributable to the canine, "Rebel." This executed Agreement shall serve as the "Bill of Sale" resolution of the Maplewood City Councilved by Paul 。Schnell Sergeant Brian Bierdeman, Handler Maplewood Police Department ofJanuary, 2016. F1, Attachment 2 Packet Page Number 39 of 127 F2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mychal Fowlds, IT Director DATE: January 6, 2016 SUBJECT: Maplewood Communications Update Introduction Using the momentum from the recent roll-out of our new website, staff has been exploring new ways to communicate with our residents. This brief discussion will update you on those projects. Background The City recently went live with our new website. Once that project was completed staff started looking at other mediums where we could tell our story beyond the new site. Social media was an area where we had dabbled in the past but it was not until recently, where staff time has specifically been dedicated to this work, that we’ve begun to see consistent interactions with residents. Staff looks forward to highlighting some of these recent endeavors at the upcoming City Council meeting. Budget Impact At this point there is no budget impact associated with this item. Recommendation This item is being brought before you for informational purposes only and therefore there are no recommendations at this time. Attachments None Packet Page Number 40 of 127 TO:Melinda Coleman, City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 794,086.33$ Checks #96460 thru #96513 dated 12/15/15 thru 12/22/15 215,249.21$ Disbursements via debits to checking account dated 12/14/15 thru 12/18/15 204,712.84$ Checks # 96514 thru # 96569 dated 12/29/15 439,222.55$ Disbursements via debits to checking account dated 12/21/15 thru 12/24/15 1,663,108.29$ Checks #96570 thru # 96598 dated 12/30/15 thru 01/05/15 369,642.25$ Disbursements via debits to checking account dated 12/28/15 thru 12/31/15 3,686,021.47$ Total Accounts Payable 513,638.09$ Payroll Checks and Direct Deposits dated 12/18/15 1,553.83$ Payroll Deduction check # 99101964 thru # 99101967 dated 12/18/15 540,868.44$ Payroll Checks and Direct Deposits dated 12/31/15 390.00$ Payroll Deduction check # 99101983 dated 12/31/15 1,056,450.36$ Total Payroll 4,742,471.83$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM January 6, 2016 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Packet Page Number 41 of 127 Check Description Amount 96460 04848 MONTHLY PREMIUM - NOVEMBER 454.96 96461 02929 LTC MONTHLY PREMIUM - DECEMBER 201.38 96462 03818 MONTHLY PREMIUM - DECEMBER 170,737.43 96463 01126 MONTHLY PREMIUM - DECEMBER 464.00 96464 02464 FUNDS FOR MCC ATM 9,000.00 96465 05324 RETAINER FEE - NOVEMBER 500.00 96466 05114 PROJ 14-02 CNTY RD B TRAIL IMPRV 8,653.62 05114 1481 STERLING ST S - SSTS PERMITS 1,437.00 96467 00393 MONTHLY SURTAX - NOV 23725123035 3,148.33 96468 05353 CONTRACT GASOLINE - DECEMBER 11,062.42 05353 CONTRACT DIESEL - DECEMBER 8,207.76 96469 00932 BAKERY FOR SNACK BAR 1,519.20 96470 05311 OFFICIALS AT JOHN GLEN 12/12 378.00 05311 WEEK #1 OFFICIALS 324.00 96471 01202 MAPLEWOOD LIVING,SEASONS-NOV/DEC 9,431.71 96472 01337 911 DISPATCH SERVICES - NOVEMBER 30,453.91 01337 CAD SERVICES - NOVEMBER 5,824.07 01337 FLEET SUPPORT FEES - NOVEMBER 458.64 01337 FLEET SUPPORT FEES - NOVEMBER 427.44 96473 01574 BITUMINOUS MATERIALS FOR PAVING 487.65 01574 BITUMINOUS MATERIALS FOR PAVING 306.35 01574 BITUMINOUS MATERIALS FOR PAVING 126.00 96474 05305 CONTRACT 500-0371999 816.96 05305 CONTRACT 500-0371083 511.90 05305 CONTRACT 500-0328559 230.45 05305 CONTRACT 500-0395052 193.77 05305 CONTRACT 500-0395065 117.41 05305 CONTRACT 500-0380041 104.73 05305 CONTRACT 500-0373496 87.67 05305 CONTRACT 500-0349366 67.31 96475 01190 ELECTRIC & GAS UTILITY 2,298.30 01190 ELECTRIC & GAS UTILITY 1,954.96 01190 ELECTRIC & GAS UTILITY 240.03 01190 FIRE SIRENS 50.87 96476 05602 PAYROLL PROCESSING ERROR 1,489.23 96477 01969 PAYROLL PROCESSING ERROR 245.74 96478 01811 MDSE FOR RESALE 51.00 96479 05369 ULTRA CLEAN SERVICE - CITY HALL 462.53 05369 CLEANING SUPPLIES - CITY HALL 106.71 96480 00412 BOOKS LEADERSHIP GROUP HORWATH 176.35 00412 BOOKS LEADERSHIP A HUTCHINSON 176.35 00412 BOOKS LEADERSHIP GROUP D KONEWKO 73.99 96481 00420 SQUAD #950 CAR WASH/DETAIL 209.00 96482 04371 SERVICE CALL - S FIRE STATION 147.50 96483 00003 ESCROW REL HOLIDAY CO 1285 COPE AVE 5,052.88 96484 00003 ESCROW TERRY BROS 2240 HAZELWOOD 5,000.00 96485 00003 ESCROW REL KRAMER 1870 E SHORE DR 300.00 96486 05368 SQUAD #952 MAINT & SRVS 462.59 05368 SQUAD #950 MAINT & SRVS 340.08 05368 SQUAD #960 MAINT & SRVS 155.38 05368 SQUAD #959 MAINT & SRVS 85.64 96487 00755 BLITZ FIRE MONITOR W/NOZZLES 6,733.38 96488 05377 REIMB FOR TUITION MAY-AUG 2,177.78 96489 04353 ESCROW RELEASE 2792 KELLER PKWY N 4,542.40 96490 04329 REPLACEMENT WING CYL & HARDWARE 2,212.72 12/15/2015 GLTC PREMIUM PAYMENTS 12/15/2015 MEDICA 12/15/2015 NCPERS MINNESOTA Check Register City of Maplewood 12/17/2015 Date Vendor 12/15/2015 AVESIS 12/22/2015 BOLTON & MENK, INC. 12/22/2015 MN DEPT OF LABOR & INDUSTRY 12/22/2015 MANSFIELD OIL CO 12/15/2015 US BANK 12/22/2015 CHRISTIE BERNARDY 12/22/2015 BOLTON & MENK, INC. 12/22/2015 WILLIE MCCRAY 12/22/2015 NYSTROM PUBLISHING CO INC 12/22/2015 RAMSEY COUNTY-PROP REC & REV 12/22/2015 MANSFIELD OIL CO 12/22/2015 MAPLEWOOD BAKERY 12/22/2015 WILLIE MCCRAY 12/22/2015 T A SCHIFSKY & SONS, INC 12/22/2015 T A SCHIFSKY & SONS, INC 12/22/2015 T A SCHIFSKY & SONS, INC 12/22/2015 RAMSEY COUNTY-PROP REC & REV 12/22/2015 RAMSEY COUNTY-PROP REC & REV 12/22/2015 RAMSEY COUNTY-PROP REC & REV 12/22/2015 TOSHIBA FINANCIAL SERVICES (1) 12/22/2015 TOSHIBA FINANCIAL SERVICES (1) 12/22/2015 TOSHIBA FINANCIAL SERVICES (1) 12/22/2015 TOSHIBA FINANCIAL SERVICES (1) 12/22/2015 TOSHIBA FINANCIAL SERVICES (1) 12/22/2015 TOSHIBA FINANCIAL SERVICES (1) 12/22/2015 XCEL ENERGY 12/22/2015 XCEL ENERGY 12/22/2015 XCEL ENERGY 12/22/2015 TOSHIBA FINANCIAL SERVICES (1) 12/22/2015 TOSHIBA FINANCIAL SERVICES (1) 12/22/2015 XCEL ENERGY 12/22/2015 CINTAS CORPORATION #470 12/22/2015 CINTAS CORPORATION #470 12/22/2015 DONALD SALVERDA & ASSOCIATES 12/18/2015 JUDY DEBILZAN 12/18/2015 THOMAS DEBILZAN 12/22/2015 BERNATELLO'S PIZZA 12/22/2015 ELECTRO WATCHMAN INC. 12/22/2015 ESCROW REFUND 12/22/2015 ESCROW REFUND 12/22/2015 DONALD SALVERDA & ASSOCIATES 12/22/2015 DONALD SALVERDA & ASSOCIATES 12/22/2015 DOWNTOWNER DETAIL CENTER 12/22/2015 HEALTHEAST VEHICLE SERVICES 12/22/2015 HEALTHEAST VEHICLE SERVICES 12/22/2015 JEFFERSON FIRE & SAFETY INC 12/22/2015 ESCROW REFUND 12/22/2015 HEALTHEAST VEHICLE SERVICES 12/22/2015 HEALTHEAST VEHICLE SERVICES 12/22/2015 ERIC KUBAT 12/22/2015 LEE HOMES, LLC 12/22/2015 LITTLE FALLS MACHINE, INC. G1, Attachments Packet Page Number 42 of 127 96491 04373 REMOVAL OF BUCKTHORN ECT AT NC 4,050.00 96492 05503 AUDIO TRANSCRIPTION 5.97 96493 05356 VIDEOGRAPHER SRVS - NOVEMBER 961.40 05356 TAPING WOMEN CANDIDATE FORUM 100.00 96494 01184 REPAIR TO PD GARAGE DOOR 859.90 01184 GARAGE DOOR REPAIR-1902 WASH BAY 408.95 01184 GARAGE DOOR REPAIR-1902 WASH BAY 140.00 96495 02300 KEYS FOR NEW SQUAD #981 TOPPER 29.00 96496 00001 REFUND C KREJCE FOR TRANS MEDIC 355.82 96497 00001 REFUND R LOSTON B-DAY PARTY 208.90 96498 00001 REFUND W SACHI SPRINKLER SYS 80.66 96499 00001 REFUND J RASMUSSEN BCBS CREDITS 40.00 96500 00001 REFUND CITY VIEW ELECT 1600 GERVAIS 36.00 96501 02903 PROJ 14-02 CO RD B TRAIL PMT#5 343,014.43 96502 01261 EMS REPORTING SOFTWARE - DEC 791.30 96503 02001 PHONE SERVICE - DECEMBER 2,757.70 96504 04578 TREE INSPECTION SERVICES 120.00 96505 04883 BLUE CARD TRAINING UPDATE 100.00 96506 01522 CITATIONS 11/1/14 THROUGH 10/31/15 228.00 96507 01578 ICE MELT FOR PARKS DEPT 1,848.65 96508 05342 EAST METRO PSTC - CLASSROOM BLDG 122,290.27 96509 05449 CONTRACT 869488-002C 185.02 05449 CONTRACT 867791-001C 161.69 05449 CONTRACT 869488-002C 149.96 05449 CONTRACT 867791-001C 96.31 05449 CONTRACT 869488-001 6.65 05449 CONTRACT 869488-001 3.63 96510 05528 CONTRACT 7950665-003 454.44 05528 CONTRACT 7950665-002 270.92 05528 CONTRACT 7950665-001 258.57 05528 CONTRACT 7950665-004 218.52 05528 CONTRACT 7950665-011 190.95 05528 CONTRACT 7950665-005 183.91 05528 CONTRACT 7950665-010 86.40 96511 01647 ANNUAL DUES 75.00 96512 00063 MONTHLY PMT 10/17 - 11/16 7,757.14 96513 05013 FALL HVAC MAINT - 1902 PUBLIC WORKS 2,913.75 05013 INSPECTED BOILER 1 CITY HALL 1,536.75 05013 MAINT - FIRE STATION #2 494.04 05013 FALL HVAC MAINT - NATURE CENTER 136.2512/22/2015 YALE MECHANICAL LLC 794,086.3354Checks in this report. 12/22/2015 TRI-COUNTY LAW ENFORCEMENT 12/22/2015 VERIZON WIRELESS 12/22/2015 YALE MECHANICAL LLC 12/22/2015 YALE MECHANICAL LLC 12/22/2015 YALE MECHANICAL LLC 12/22/2015 TOSHIBA FINANCIAL SERVICES (2) 12/22/2015 TOSHIBA FINANCIAL SERVICES (2) 12/22/2015 TOSHIBA FINANCIAL SERVICES (2) 12/22/2015 TOSHIBA FINANCIAL SERVICES (2) 12/22/2015 TOSHIBA FINANCIAL SERVICES (2) 12/22/2015 TOSHIBA BUSINESS SOLUTIONS 12/22/2015 TOSHIBA BUSINESS SOLUTIONS 12/22/2015 TOSHIBA BUSINESS SOLUTIONS 12/22/2015 TOSHIBA FINANCIAL SERVICES (2) 12/22/2015 TOSHIBA FINANCIAL SERVICES (2) 12/22/2015 T R F SUPPLY CO. 12/22/2015 TERRA GENERAL CONTRACTORS 12/22/2015 TOSHIBA BUSINESS SOLUTIONS 12/22/2015 TOSHIBA BUSINESS SOLUTIONS 12/22/2015 TOSHIBA BUSINESS SOLUTIONS 12/22/2015 PHYSIO-CONTROL, INC. 12/22/2015 CITY OF ROSEVILLE 12/22/2015 S & S TREE SPECIALISTS, INC 12/22/2015 SPRING LAKE PARK FIRE DEPT INC 12/22/2015 STATE OF MINNESOTA 12/22/2015 ONE TIME VENDOR 12/22/2015 ONE TIME VENDOR 12/22/2015 ONE TIME VENDOR 12/22/2015 ONE TIME VENDOR 12/22/2015 PARK CONSTRUCTION CO 12/22/2015 NORTHERN DOOR COMPANY, INC. 12/22/2015 NORTHERN DOOR COMPANY, INC. 12/22/2015 NORTHERN DOOR COMPANY, INC. 12/22/2015 OAKDALE LOCKSMITHS 12/22/2015 ONE TIME VENDOR 12/22/2015 NORTH SUBURBAN ACCESS CORP 12/22/2015 NORTH SUBURBAN ACCESS CORP 12/22/2015 MN NATIVE LANDSCAPES 12/22/2015 NET TRANSCRIPTS, INC. G1, Attachments Packet Page Number 43 of 127 Settlement Date Payee Description Amount 12/14/2015 MN State Treasurer Drivers License/Deputy Registrar 42,539.11 12/15/2015 MN State Treasurer Drivers License/Deputy Registrar 47,050.99 12/15/2015 US Bank Merchant Services Credit Card Billing fee 117.95 12/16/2015 MN State Treasurer Drivers License/Deputy Registrar 19,303.04 12/16/2015 Delta Dental Dental Premium 2,221.43 12/17/2015 MN State Treasurer Drivers License/Deputy Registrar 20,969.57 12/18/2015 MN State Treasurer Drivers License/Deputy Registrar 22,523.36 12/18/2015 MN Dept of Natural Resources DNR electronic licenses 1,353.50 12/18/2015 US Bank VISA One Card*Purchasing card items 46,383.26 12/18/2015 MN Dept of Revenue Sales Tax 6,402.00 12/18/2015 Optum Health DCRP & Flex plan payments 2,500.00 12/18/2015 ICMA (Vantagepointe)Deferred Compensation 3,885.00 215,249.21 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 44 of 127 Transaction Date Posting Date Merchant Name Transaction Amount Name 12/08/2015 12/10/2015 KEEPRS INC 2 $400.00 LONN BAKKE 12/02/2015 12/02/2015 PITNEY BOWES PI $50.14 REGAN BEGGS 12/09/2015 12/10/2015 STREICHER'S MO $149.98 STANLEY BELDE 12/09/2015 12/10/2015 UNIFORMS UNLIMITED INC.$21.51 STANLEY BELDE 11/25/2015 11/30/2015 BROWNELLS INC $82.62 BRIAN BIERDEMAN 12/09/2015 12/10/2015 AMAZON.COM $299.30 BRIAN BIERDEMAN 12/09/2015 12/10/2015 AMAZON MKTPLACE PMTS $116.65 BRIAN BIERDEMAN 12/10/2015 12/10/2015 AMAZON.COM AMZN.COM/BILL $1,205.30 BRIAN BIERDEMAN 12/03/2015 12/04/2015 PCI*PATTERSON MEDICAL $97.67 OAKLEY BIESANZ 12/09/2015 12/10/2015 TARGET 00021352 $15.00 NEIL BRENEMAN 12/10/2015 12/11/2015 PP*DAYTRIPPERS $397.50 NEIL BRENEMAN 12/02/2015 12/04/2015 THE HOME DEPOT 2801 $182.85 TROY BRINK 12/10/2015 12/11/2015 GANDER MOUNTAIN $164.99 TROY BRINK 12/04/2015 12/07/2015 BCA TRAINING EDUCATION $240.00 SARAH BURLINGAME 12/10/2015 12/11/2015 AMAZON MKTPLACE PMTS $28.73 SARAH BURLINGAME 12/09/2015 12/10/2015 UNIFORMS UNLIMITED INC.$54.95 DANIEL BUSACK 12/01/2015 12/03/2015 NAPA STORE 3279016 $23.07 JOHN CAPISTRANT 11/27/2015 11/30/2015 OAKDALE OPTICAL CENTER $357.00 SCOTT CHRISTENSON 12/03/2015 12/04/2015 VIKING ELECTRIC-CREDIT DE $58.73 SCOTT CHRISTENSON 12/03/2015 12/04/2015 VIKING ELECTRIC-CREDIT DE $128.16 SCOTT CHRISTENSON 12/03/2015 12/04/2015 VIKING ELECTRIC-CREDIT DE $222.50 SCOTT CHRISTENSON 12/03/2015 12/04/2015 BEARING DIST*$10.98 SCOTT CHRISTENSON 12/04/2015 12/07/2015 VIKING ELECTRIC-CREDIT DE $148.29 SCOTT CHRISTENSON 12/08/2015 12/09/2015 HENRIKSEN ACE HARDWARE $49.33 SCOTT CHRISTENSON 12/08/2015 12/09/2015 VIKING ELECTRIC-CREDIT DE $5.96 SCOTT CHRISTENSON 12/08/2015 12/09/2015 BEARING DIST*$33.19 SCOTT CHRISTENSON 12/09/2015 12/11/2015 TWIN CITY FILTER SERVICE $31.58 SCOTT CHRISTENSON 12/10/2015 12/11/2015 G&K SERVICES AR $262.24 SCOTT CHRISTENSON 12/04/2015 12/07/2015 FRATTALLONES WOODBURY AC $12.83 CHARLES DEAVER 12/04/2015 12/07/2015 MENARDS OAKDALE MN $37.67 CHARLES DEAVER 12/10/2015 12/11/2015 FRATTALLONES WOODBURY AC $5.13 CHARLES DEAVER 12/10/2015 12/11/2015 G&K SERVICES AR $27.16 CHARLES DEAVER 11/29/2015 11/30/2015 OAKLEY, INC.$140.33 JOSEPH DEMULLING 12/02/2015 12/03/2015 COMMERCIAL POOL & SPA SUP $124.98 TOM DOUGLASS 12/03/2015 12/04/2015 NUCO2 LLC $182.19 TOM DOUGLASS 12/03/2015 12/04/2015 NUCO2 LLC $148.81 TOM DOUGLASS 12/03/2015 12/04/2015 NUCO2 LLC $171.43 TOM DOUGLASS 12/03/2015 12/04/2015 NUCO2 LLC $182.77 TOM DOUGLASS 12/03/2015 12/04/2015 NUCO2 LLC $174.34 TOM DOUGLASS 12/03/2015 12/04/2015 NUCO2 LLC $177.83 TOM DOUGLASS 12/03/2015 12/04/2015 STATE SUPPLY $2,094.40 TOM DOUGLASS 12/03/2015 12/07/2015 CAPITAL CITY GLASS INC.$225.00 TOM DOUGLASS 12/04/2015 12/07/2015 ECOLAB CENTER $287.19 TOM DOUGLASS 12/06/2015 12/08/2015 THE HOME DEPOT 2801 $10.34 TOM DOUGLASS 12/07/2015 12/08/2015 HENRIKSEN ACE HARDWARE $4.49 TOM DOUGLASS 12/07/2015 12/08/2015 JL HONBERGER $80.86 TOM DOUGLASS 12/07/2015 12/08/2015 COMMERCIAL POOL & SPA SUP $374.75 TOM DOUGLASS 12/09/2015 12/10/2015 SCHELEN GRAY AUTO AND ELE $325.00 TOM DOUGLASS 12/10/2015 12/11/2015 BATTERIES PLUS #31 $13.77 TOM DOUGLASS 12/10/2015 12/11/2015 G&K SERVICES AR $439.90 TOM DOUGLASS 12/10/2015 12/11/2015 U OF M CCE NONCREDIT $65.00 DOUG EDGE 11/27/2015 11/30/2015 FUN EXPRESS $18.99 CHRISTINE EVANS 11/27/2015 11/30/2015 AMAZON MKTPLACE PMTS $33.61 CHRISTINE EVANS 11/27/2015 11/30/2015 AMAZON MKTPLACE PMTS $10.20 CHRISTINE EVANS G1, Attachments Packet Page Number 45 of 127 12/05/2015 12/07/2015 MINN EMPLOYEE RECREATION $400.00 CHRISTINE EVANS 12/06/2015 12/08/2015 THE HOME DEPOT 2828 $35.76 CHRISTINE EVANS 12/07/2015 12/08/2015 WM SUPERCENTER #2087 $181.85 CHRISTINE EVANS 12/08/2015 12/10/2015 THE HOME DEPOT 2801 $21.39 PAUL E EVERSON 11/27/2015 11/30/2015 CASEYS GEN STORE 2845 $8.54 SHANN FINWALL 11/25/2015 11/30/2015 ELECTRO WATCHMAN INC $147.50 MYCHAL FOWLDS 11/25/2015 11/30/2015 ELECTRO WATCHMAN INC $147.50 MYCHAL FOWLDS 11/30/2015 12/01/2015 TOSHIBA BUSINESS SOLUTIO $44.50 MYCHAL FOWLDS 12/04/2015 12/07/2015 BROTHER MALL $182.00 MYCHAL FOWLDS 12/09/2015 12/11/2015 LOFFLER COMPANIES $576.00 MYCHAL FOWLDS 12/10/2015 12/11/2015 AT&T*BILL PAYMENT $37.10 MYCHAL FOWLDS 12/02/2015 12/03/2015 IDU*INSIGHT PUBLIC SEC $651.99 NICK FRANZEN 12/02/2015 12/04/2015 APPROVED OPTICS $261.39 NICK FRANZEN 12/03/2015 12/04/2015 IDU*INSIGHT PUBLIC SEC $3,259.95 NICK FRANZEN 12/03/2015 12/04/2015 AMZ*DATAQ DIRECT $1,398.00 NICK FRANZEN 12/04/2015 12/07/2015 AMZ*DATAQ DIRECT $2,486.00 NICK FRANZEN 12/04/2015 12/07/2015 AMAZON.COM $29.40 NICK FRANZEN 12/05/2015 12/07/2015 AMAZON MKTPLACE PMTS $71.98 NICK FRANZEN 12/08/2015 12/10/2015 IMPARK 00200150 $10.00 NICK FRANZEN 12/09/2015 12/10/2015 IDU*INSIGHT PUBLIC SEC $168.40 NICK FRANZEN 12/09/2015 12/11/2015 IMPARK 00200149 $10.00 NICK FRANZEN 12/10/2015 12/11/2015 TARGET 00011858 $34.26 VIRGINIA GAYNOR 12/10/2015 12/11/2015 MICHAELS STORES 2744 $5.98 CAROLE GERNES 12/10/2015 12/11/2015 MILLS FLEET FARM 2700 $51.21 CAROLE GERNES 11/30/2015 12/01/2015 CENTURY COLLEGE-BO $1,100.00 CLARENCE GERVAIS 11/27/2015 11/30/2015 ACE OF SALES $20.00 CHRISTINE GIBSON 12/01/2015 12/02/2015 GRANDMAS BAKERY INC $48.48 CHRISTINE GIBSON 12/01/2015 12/02/2015 WEDDINGPAGES INC $335.84 CHRISTINE GIBSON 12/02/2015 12/03/2015 TARGET 00011858 $18.51 CHRISTINE GIBSON 12/03/2015 12/04/2015 PARTY CITY #768 $57.15 CHRISTINE GIBSON 12/03/2015 12/07/2015 HOBBY LOBBY #587 $27.82 CHRISTINE GIBSON 12/08/2015 12/09/2015 PARTY CITY #768 $78.19 CHRISTINE GIBSON 12/08/2015 12/09/2015 GRANDMAS BAKERY INC $48.48 CHRISTINE GIBSON 12/08/2015 12/10/2015 HOBBY LOBBY #587 $52.45 CHRISTINE GIBSON 12/10/2015 12/11/2015 LUNDS & BYERLYS-ES $33.17 JAN GREW HAYMAN 12/02/2015 12/03/2015 VIKING INDUSTRIAL CENTER $885.00 MARK HAAG 12/03/2015 12/07/2015 THE HOME DEPOT 2801 $20.90 MARK HAAG 12/10/2015 12/11/2015 DISCOUNT STEEL -MN $210.06 MARK HAAG 12/03/2015 12/04/2015 HENRIKSEN ACE HARDWARE $20.39 MILES HAMRE 12/07/2015 12/09/2015 KEEPRS INC 2 $358.00 TIMOTHY HAWKINSON JR. 12/03/2015 12/07/2015 THE HOME DEPOT 2801 $346.85 TAMARA HAYS 12/08/2015 12/09/2015 HENRIKSEN ACE HARDWARE ($1.30)GARY HINNENKAMP 12/08/2015 12/09/2015 HENRIKSEN ACE HARDWARE $26.85 GARY HINNENKAMP 12/08/2015 12/09/2015 NOR*NORTHERN TOOL $289.22 GARY HINNENKAMP 12/09/2015 12/10/2015 MILLS FLEET FARM 2700 $24.56 GARY HINNENKAMP 12/10/2015 12/11/2015 HENRIKSEN ACE HARDWARE $16.47 GARY HINNENKAMP 12/03/2015 12/04/2015 HENRIKSEN ACE HARDWARE $12.27 ANN HUTCHINSON 12/03/2015 12/04/2015 MILLS FLEET FARM 2700 $24.15 ANN HUTCHINSON 12/05/2015 12/07/2015 KNOWLAN'S MARKET #2 $6.41 ANN HUTCHINSON 12/07/2015 12/08/2015 FILTERS FAST $203.82 DAVID JAHN 12/08/2015 12/10/2015 HOMEDEPOT.COM $15.99 DAVID JAHN 11/30/2015 12/01/2015 WHITE BEAR AREA CHAMBE $158.00 LOIS KNUTSON 12/02/2015 12/03/2015 ICMA ONLINE PURCHASES $149.00 LOIS KNUTSON 12/02/2015 12/04/2015 OFFICE DEPOT #1090 $76.67 LOIS KNUTSON 12/08/2015 12/10/2015 FIRST SHRED $94.60 LOIS KNUTSON 12/01/2015 12/02/2015 BATTERIES PLUS #31 $23.55 NICHOLAS KREKELER G1, Attachments Packet Page Number 46 of 127 12/01/2015 12/03/2015 U-HAUL OF MAPLEWOOD $21.69 DAVID KVAM 12/03/2015 12/03/2015 COMCAST CABLE COMM $73.82 DAVID KVAM 12/04/2015 12/07/2015 UNIFORMS UNLIMITED INC.$860.50 DAVID KVAM 12/07/2015 12/08/2015 THOMSON WEST*TCD $337.49 DAVID KVAM 12/10/2015 12/11/2015 MACY*S EAST #236 $90.90 DAVID KVAM 12/02/2015 12/03/2015 BATTERIES PLUS #31 $21.37 RANDY LINDBLOM 11/30/2015 12/02/2015 MENARDS MAPLEWOOD MN $599.00 STEVE LUKIN 12/02/2015 12/03/2015 COMCAST CABLE COMM $2.25 STEVE LUKIN 12/03/2015 12/03/2015 AIRGASS NORTH $27.71 STEVE LUKIN 12/03/2015 12/07/2015 NORTHERN TOOL EQUIP-MN $241.92 STEVE LUKIN 12/04/2015 12/07/2015 RAPID RECOVERY MPLS $150.00 STEVE LUKIN 12/04/2015 12/07/2015 AUTOZONE3948 $3.20 STEVE LUKIN 12/04/2015 12/07/2015 THE HOME DEPOT 2801 $36.88 STEVE LUKIN 12/07/2015 12/08/2015 ADVANCE AUTO PARTS #7152 $5.35 STEVE LUKIN 12/08/2015 12/10/2015 OVERHEAD DOOR COMPANY OF $422.00 STEVE LUKIN 12/08/2015 12/10/2015 THE HOME DEPOT 2801 $42.85 STEVE LUKIN 12/10/2015 12/11/2015 AIRGASS NORTH $139.06 STEVE LUKIN 12/10/2015 12/11/2015 AIRGASS NORTH $49.44 STEVE LUKIN 12/08/2015 12/09/2015 OAKLEY, INC.$96.00 BRIAN MICHELETTI 12/02/2015 12/04/2015 BOUND TREE MEDICAL LLC $385.00 MICHAEL MONDOR 12/02/2015 12/04/2015 BOUND TREE MEDICAL LLC $407.97 MICHAEL MONDOR 12/05/2015 12/07/2015 DELTA AIR BAGGAGE FEE $25.00 MICHAEL MONDOR 12/05/2015 12/07/2015 YELLOW RADIO SERVICE $16.91 MICHAEL MONDOR 12/07/2015 12/08/2015 UNDER ARMOUR DIRECT VIRT $74.98 MARIA MULVIHILL 12/02/2015 12/04/2015 MENARDS OAKDALE MN $46.96 JOHN NAUGHTON 12/03/2015 12/07/2015 THE HOME DEPOT 2801 $948.00 JOHN NAUGHTON 12/05/2015 12/07/2015 AUTOZONE3948 $18.29 MICHAEL NYE 11/27/2015 11/30/2015 THE HOME DEPOT 2801 $59.94 ROBERT PETERSON 11/30/2015 12/01/2015 POMP'S TIRE #021 $826.80 STEVEN PRIEM 11/30/2015 12/02/2015 MINNESOTA EQUIPMENT $664.64 STEVEN PRIEM 12/01/2015 12/02/2015 AN FORD WHITE BEAR LAK $184.58 STEVEN PRIEM 12/01/2015 12/02/2015 BARNETT CHRYJEEPKIA $180.00 STEVEN PRIEM 12/02/2015 12/03/2015 AUTO PLUS LITTLE CANADA $27.88 STEVEN PRIEM 12/02/2015 12/03/2015 AN FORD WHITE BEAR LAK $150.10 STEVEN PRIEM 12/02/2015 12/03/2015 AN FORD WHITE BEAR LAK $76.64 STEVEN PRIEM 12/02/2015 12/07/2015 ZAHL PMC $132.63 STEVEN PRIEM 12/03/2015 12/04/2015 AN FORD WHITE BEAR LAK $10.95 STEVEN PRIEM 12/04/2015 12/07/2015 AN FORD WHITE BEAR LAK ($100.00)STEVEN PRIEM 12/04/2015 12/07/2015 AUTO PLUS LITTLE CANADA $168.39 STEVEN PRIEM 12/04/2015 12/07/2015 AN FORD WHITE BEAR LAK $412.52 STEVEN PRIEM 12/04/2015 12/07/2015 AN FORD WHITE BEAR LAK $445.82 STEVEN PRIEM 12/07/2015 12/08/2015 AUTO PLUS LITTLE CANADA $82.59 STEVEN PRIEM 12/07/2015 12/09/2015 EVEREST EMERGENCY VEHICLE $228.68 STEVEN PRIEM 12/07/2015 12/09/2015 WHEELCO BRAKE &SUPPLY $36.16 STEVEN PRIEM 12/07/2015 12/09/2015 WHEELCO BRAKE &SUPPLY $60.62 STEVEN PRIEM 12/08/2015 12/09/2015 AUTO PLUS LITTLE CANADA $79.90 STEVEN PRIEM 12/09/2015 12/10/2015 AUTO PLUS LITTLE CANADA $589.32 STEVEN PRIEM 12/03/2015 12/04/2015 VIKING ELECTRIC-CREDIT DE $349.37 KELLY PRINS 11/30/2015 12/01/2015 HILLYARD INC MINNEAPOLIS $858.66 MICHAEL REILLY 12/08/2015 12/09/2015 DALCO ENTERPRISES, INC $394.02 MICHAEL REILLY 11/27/2015 11/30/2015 NATIONAL ACADEMY OF SPORT $764.02 LORI RESENDIZ 11/30/2015 12/02/2015 APPOINTMENT-PLUS/STORMSOU $49.00 LORI RESENDIZ 12/02/2015 12/02/2015 PPL*INSANITY $32.23 LORI RESENDIZ 12/06/2015 12/07/2015 LES MILLS WEST COAST $270.00 LORI RESENDIZ 12/09/2015 12/10/2015 L A POLICE GEAR INC $152.97 BRADLEY REZNY 12/08/2015 12/09/2015 TARGET 00011858 $34.42 AUDRA ROBBINS G1, Attachments Packet Page Number 47 of 127 12/08/2015 12/10/2015 HOBBY LOBBY #587 $39.64 AUDRA ROBBINS 12/01/2015 12/02/2015 LILLIE SUBURBAN NEWSPAPER $557.61 DEB SCHMIDT 12/04/2015 12/07/2015 INTERNATIONAL INSTITUTE O $195.00 DEB SCHMIDT 11/27/2015 11/30/2015 UNIFORMS UNLIMITED INC.$164.96 PAUL SCHNELL 12/06/2015 12/08/2015 DOWNTOWNER CAR WASH $8.60 PAUL SCHNELL 12/07/2015 12/08/2015 IN *ENCOMPASS TELEMATICS,$598.00 PAUL SCHNELL 12/08/2015 12/10/2015 UNIFORMS UNLIMITED INC.$207.48 PAUL SCHNELL 12/07/2015 12/09/2015 ON SITE SANITATION INC $171.00 SCOTT SCHULTZ 12/10/2015 12/11/2015 G&K SERVICES AR $1,133.46 SCOTT SCHULTZ 11/30/2015 12/01/2015 GRAFIX SHOPPE $1,390.00 MICHAEL SHORTREED 12/10/2015 12/11/2015 DON'S PAINT & COLLISION $517.71 MICHAEL SHORTREED 12/07/2015 12/09/2015 OFFICE DEPOT #1214 ($28.39)ANDREA SINDT 12/08/2015 12/10/2015 OFFICE DEPOT #1090 $48.72 ANDREA SINDT 12/09/2015 12/11/2015 OFFICE DEPOT #5910 $22.71 ANDREA SINDT 11/27/2015 11/30/2015 SPORTS AUTHORITY 0701 $119.96 RONALD SVENDSEN 11/30/2015 12/01/2015 UNIFORMS UNLIMITED INC.$163.99 RONALD SVENDSEN 12/03/2015 12/04/2015 OAKLEY, INC.$106.29 BRIAN TAUZELL 12/07/2015 12/08/2015 AMAZON MKTPLACE PMTS $19.39 BRIAN TAUZELL 12/09/2015 12/10/2015 AMAZON.COM $66.27 BRIAN TAUZELL 12/02/2015 12/03/2015 MN RECREATION AND PARK A $1,472.00 JAMES TAYLOR 12/01/2015 12/02/2015 UNIFORMS UNLIMITED INC.$200.96 PAUL THIENES 11/30/2015 12/01/2015 NUSHIELD INC $82.56 MICHAEL THOMPSON 12/03/2015 12/03/2015 U OF M CONTLEARNING $365.00 MICHAEL THOMPSON 12/04/2015 12/07/2015 OFFICE DEPOT 1135 $7.49 KAREN WACHAL 12/08/2015 12/10/2015 OFFICE DEPOT #1090 $120.98 KAREN WACHAL 12/09/2015 12/11/2015 OFFICE DEPOT #1090 $53.56 KAREN WACHAL 12/02/2015 12/04/2015 SIRCHIE FINGER PRINT LABO $295.03 TAMMY WYLIE 12/05/2015 12/07/2015 FEDEX 781859568338 $9.22 TAMMY WYLIE 12/05/2015 12/07/2015 ULINE *SHIP SUPPLIES $34.84 TAMMY WYLIE 12/08/2015 12/08/2015 ULINE *SHIP SUPPLIES $89.71 TAMMY WYLIE 12/08/2015 12/08/2015 ULINE *SHIP SUPPLIES $32.19 TAMMY WYLIE 12/08/2015 12/08/2015 ULINE *SHIP SUPPLIES $59.07 TAMMY WYLIE 12/08/2015 12/09/2015 AMAZON MKTPLACE PMTS $22.47 TAMMY WYLIE 12/09/2015 12/09/2015 ULINE *SHIP SUPPLIES $55.17 TAMMY WYLIE 12/10/2015 12/10/2015 ULINE *SHIP SUPPLIES $96.58 TAMMY WYLIE 12/02/2015 12/03/2015 MEDICBATTERIES COM $307.20 SUSAN ZWIEG $46,383.26 G1, Attachments Packet Page Number 48 of 127 Check Description Amount 96514 04572 REPLACE ROOF DRAIN - MCC THEATRE 3,908.00 96515 02728 PROJ 14-01 PROF SRVS THRU 11/30 9,370.57 96516 05311 WEEK #3 OFFICIALS - YOUTH BASKETBALL 270.00 96517 04316 AUTO PAWN SYSTEM - NOVEMBER 693.90 96518 01819 LOCAL PHONE SERVICE 11/15 - 12/14 694.18 96519 01409 REDESIGN MCC'S ENTRANCE AREA 6,236.94 96520 05488 PREMIUM - LIFE,LTD,STD - DECEMBER 7,336.12 96521 01574 RECYCLED BASE-WICKLANDER STORM 343.44 01574 BITUMINOUS MATERIALS FOR PAVING 114.43 96522 04845 RECYCLING FEE - OCTOBER 38,939.25 04845 RECYCLING FEE - NOVEMBER 38,939.25 96523 01750 MDSE FOR RESALE 222.75 96524 01048 ESCROW 3M CAMPUS IMPROVEMENTS 2,490.46 96525 00052 AMB ID REFLECTIVE UNIT NUMBERS 685.00 00052 AMB ID REFLECTIVE UNIT NUMBERS 207.75 96526 03092 REC COLLECTIONS PMT AT MCC 43.27 96527 05561 BANQUET ROOM LED UPGRADE 3,094.00 96528 04419 REFEREE 2ND HALF FALL VOLLEYBALL 225.00 96529 01811 MDSE FOR RESALE 51.00 96530 01869 REFEREE 2ND HALF FALL VOLLEYBALL 50.00 96531 01865 ASSIGNMENTS 2ND HALF FALL V-BALL 665.00 96532 03486 DISPOSAL OF LEAVES 1,794.00 96533 00258 ESCROW REL COTTAGEWOOD-2ND DEV 7,539.07 96534 03310 TOUGHPAD DESKTOP/POWER SUPPLIES 1,147.71 96535 05606 LAPTOP RENTAL FOR TRAINING 975.00 96536 01871 REFEREE 2ND HALF FALL VOLLEYBALL 550.00 96537 05605 ESCROW RELEASE 1870 E SHORE DR N 8,009.95 96538 00412 LEADERSHIP GROWTH GROUP J TAYLOR 600.00 00412 BOOKS LEADERSHIP GROUP M FOWLDS 185.44 96539 00003 ESCROW REL CARMAX PROJ 13-11 381.32 96540 05512 CONSULTING SRVS JOY PARK 1,050.00 96541 03538 REFEREE 2ND HALF FALL VOLLEYBALL 350.00 96542 04152 ESCROW REL BEAVER LAKE 1060 CUP REVISION 1,211.59 96543 05183 INTO TO BASKETBALL INSTRUCTION 1,200.00 96544 04950 REFEREE 2ND HALF FALL VOLLEYBALL 225.00 96545 00244 RECABLING CITY HALL TO REPLACE OUTDATED 10,105.55 96546 05567 REPAIR MECHANICS BAY #1 5,625.97 96547 00532 HR ATTORNEY FEE LABOR REL-NOV 941.63 96548 05604 REFEREE 2ND HALF FALL VOLLEYBALL 150.00 96549 04781 REFEREE 2ND HALF FALL VOLLEYBALL 75.00 96550 05173 4TH QUARTER PLEDGES 154.98 96551 01175 MONTHLY UTILITIES - NOVEMBER 2,976.68 01175 FIBER OPTIC ACCESS CHG - DECEMBER 1,000.00 96552 00001 P DAVIS - STIPEND FOR TIPSTER 250.00 96553 00001 REFUND N WISTL HR MONITER 50.00 96554 05603 REFEREE 2ND HALF FALL VOLLEYBALL 100.00 96555 05609 MAINT OF BOULEVARD PLANTINGS 5,084.00 96556 04264 REIMB 2015 BMP MAINT PROG 786.25 96557 04432 REFEREE 2ND HALF FALL VOLLEYBALL 350.00 96558 01374 ESCROW RELEASE 861 NEW CENTURY 3,491.22 96559 02001 DNS HOSTING OF MAPLEWOODMN.GOV 34.00 96560 02663 REFEREE 2ND HALF FALL VOLLEYBALL 150.00 96561 05120 REFEREE 2ND HALF FALL VOLLEYBALL 475.00 96562 02664 REFEREE 2ND HALF FALL VOLLEYBALL 350.00 96563 05188 REFEREE 2ND HALF FALL VOLLEYBALL 50.00 96564 05393 YEARLY MINDMIXER SUBSCRIPTION 2015 2,000.00 96565 01836 PROJ 14-01 GLADSTONE PHASE 2 WATER SRVS 19,438.17 01836 RADIO MAINT & SRVS - NOVEMBER 260.00 12/29/2015 KIMLEY-HORN & ASSOCIATES INC 12/29/2015 WILLIE MCCRAY 12/29/2015 CITY OF MINNEAPOLIS RECEIVABLES Check Register City of Maplewood 12/24/2015 Date Vendor 12/29/2015 ETTEL & FRANZ ROOFING CO. 12/29/2015 T A SCHIFSKY & SONS, INC 12/29/2015 T A SCHIFSKY & SONS, INC 12/29/2015 TENNIS SANITATION LLC 12/29/2015 PAETEC 12/29/2015 S E H 12/29/2015 SUN LIFE FINANCIAL 12/29/2015 ADVANCED GRAPHIX INC 12/29/2015 ADVANCED GRAPHIX INC 12/29/2015 AMERICAN ACCOUNTS & ADV INC 12/29/2015 TENNIS SANITATION LLC 12/29/2015 THE WATSON CO INC 12/29/2015 3M 12/29/2015 DALE BOETTCHER 12/29/2015 DON BOWMAN 12/29/2015 BUBERL BLACK DIRT INC 12/29/2015 B L I LIGHTING SPECIALISTS 12/29/2015 LOUISE A. BEAMAN 12/29/2015 BERNATELLO'S PIZZA 12/29/2015 KENNETH COOPER 12/29/2015 COVENTRY SENIOR LIVING 12/29/2015 DONALD SALVERDA & ASSOCIATES 12/29/2015 CARDINAL HOMEBUILDERS INC 12/29/2015 CDW GOVERNMENT INC 12/29/2015 COMPUTER RENTAL SYSTEMS 12/29/2015 PATRICK JAMES HUBBARD 12/29/2015 ISD 622 COMMUNITY EDUCATION 12/29/2015 JOSEPH MARK JANQUART 12/29/2015 DONALD SALVERDA & ASSOCIATES 12/29/2015 ESCROW REFUND 12/29/2015 FORECAST PUBLIC ART 12/29/2015 MADDEN GALANTER HANSEN, LLP 12/29/2015 MORGAN MAGNUSON 12/29/2015 DAVE MATTSON 12/29/2015 JERRY JOHNSON 12/29/2015 LINE 1 PARTNERS, INC 12/29/2015 LUBE-TECH ESI 12/29/2015 ONE TIME VENDOR 12/29/2015 ONE TIME VENDOR 12/29/2015 KATHERINE OTTEN 12/29/2015 MN ENVIRONMENTAL FUND 12/29/2015 CITY OF NORTH ST PAUL 12/29/2015 CITY OF NORTH ST PAUL 12/29/2015 ROBERT ENGSTROM CO. 12/29/2015 CITY OF ROSEVILLE 12/29/2015 CARL SAARION 12/29/2015 OUTDOOR LAB LANDSCAPE DESIGN 12/29/2015 RAMSEY-WASHINGTON 12/29/2015 EUGENE E. RICHARDSON 12/29/2015 ST PAUL, CITY OF 12/29/2015 SOCIALMENTUM, LLC 12/29/2015 RICH SCHELL 12/29/2015 HEIDI SCHWICHTENBERG 12/29/2015 JENNA SOBERG 12/29/2015 ST PAUL, CITY OF G1, Attachments Packet Page Number 49 of 127 96566 01536 INTRO TO BASKETBALL JERSEYS 620.00 96567 01669 TOWING FEES FOR NOVEMBER 100.00 01669 TOWING FEES FOR NOVEMBER 70.00 96568 04577 REFEREE 2ND HALF FALL VOLLEYBALL 225.00 96569 02159 PROMISE FELLOW/YOUTH DEV PARTNERSHIP 10,000.00 12/29/2015 TWIN CITIES TRANSPORT & 12/29/2015 SANDRA JEAN WEBER 12/29/2015 WHITE BEAR AREA YMCA 204,712.8456Checks in this report. 12/29/2015 STRAUSS SKATES & BICYCLES 12/29/2015 TWIN CITIES TRANSPORT & G1, Attachments Packet Page Number 50 of 127 Settlement Date Payee Description Amount 12/21/2015 MN State Treasurer Drivers License/Deputy Registrar 68,964.49 12/21/2015 MN Dept of Revenue Fuel Tax 411.83 12/21/2015 U.S. Treasurer Federal Payroll Tax 95,234.63 12/21/2015 P.E.R.A.P.E.R.A.98,917.34 12/21/2015 Empower - State Plan Deferred Compensation 29,384.00 12/22/2015 MN State Treasurer Drivers License/Deputy Registrar 32,109.67 12/22/2015 MidAmerica HRA Flex plan 13,837.60 12/22/2015 Labor Unions Union Dues 1,250.72 12/22/2015 MN State Treasurer State Payroll Tax 19,765.47 12/23/2015 MN State Treasurer Drivers License/Deputy Registrar 30,401.68 12/23/2015 Delta Dental Dental Premium 2,551.45 12/24/2015 MN State Treasurer Drivers License/Deputy Registrar 46,393.67 439,222.55 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 51 of 127 Check Description Amount 96570 02464 FUNDS FOR CITY HALL ATM 10,000.00 96571 02149 MARKETING & ADVERTISING - DEC 4,000.00 96572 05339 TRAILER RENTAL 9/22 - 12/22 460.00 96573 04206 ATTORNEY SERVICES - JANUARY 8,000.00 96574 02728 PROJ 09-08 PROF SRVS THRU 11/30 3,890.26 96575 00985 WASTEWATER - JANUARY 253,253.08 96576 01337 RANGE USE NOV 9 600.00 96577 01190 ELECTRIC & GAS UTILITY 17,827.02 01190 ELECTRIC & GAS UTILITY 9,408.60 96578 00135 MEMBERSHIP RENEWAL 250.00 96579 05608 COHORT PARTICIPATION (GARE)5,000.00 96580 05369 CLEANING SUPPLIES - CITY HALL 124.98 05369 CLEANING SUPPLIES - CITY HALL 106.71 96581 05500 MEMBERSHIP RENEWAL 195.00 96582 03569 BIRDFEEDER CLASS 12/29 200.00 96583 04152 1/3 SHARE OF TARTAN ARENA 7/14-6/15 38,793.50 96584 00789 BULK OIL FOR VEHICALS 5,658.42 96585 00827 WORK COMP QTR JAN-MAR 2016 118,031.25 00827 INSURANCE PREMIUM JAN-MARCH 2016 57,168.75 96586 00922 FIRE HYDRANT MARKERS 1,625.71 96587 03069 MEMBERSHIP DUES 75.00 96588 00001 REFUND W WEYANDT TRANS MEDIC 96.27 96589 00001 REFUND G WANDERSEE TRANS MEDIC 74.08 96590 02903 PROJ 14-01 PHASE 2 PMT#3 1,115,133.20 96591 05103 MANTOUX N95 MASK FIT 68.00 96592 01342 MEMBERSHIP DUES 100.00 96593 01418 MDSE FOR RESALE 218.81 01418 CONCESSIONS/SUPPLIES 196.53 01418 MCC SUPPLIES 170.50 01418 MDSE FOR RESALE 168.50 01418 FOOD OPEN ENROLLMENT MEETING 79.54 01418 MCC SUPPLIES 54.70 01418 MDSE FOR RESALE 47.96 01418 CAKE FOR E SPANGLERS RETIREMENT 37.99 96594 05611 REIMB FOR TUITION 8/22 - 12/13 1,053.43 96595 04334 40 CAL SPEER 180G AMMO (53652)9,339.00 96596 05599 EAST METRO STORAGE 1/8/16-3/3/16 170.00 96597 01691 MEMBERSHIP RENEWAL 3 OFFICERS 150.00 96598 05013 HVAC REPAIRS N FIRE STATION #3 1,039.00 05013 HVAC REPAIRS 1902 PUBLIC WORKS 242.50 Check Register City of Maplewood 12/31/2015 Date Vendor 12/30/2015 US BANK 01/05/2016 HEIDI CAREY 01/05/2016 CHRIS MASTELL TRAILER RENTALS 01/05/2016 H A KANTRUD 01/05/2016 KIMLEY-HORN & ASSOCIATES INC 01/05/2016 METROPOLITAN COUNCIL 01/05/2016 RAMSEY COUNTY-PROP REC & REV 01/05/2016 XCEL ENERGY 01/05/2016 XCEL ENERGY 01/05/2016 ASSOC OF TRNG OFFICERS OF MN 01/05/2016 CENTER FOR SOCIAL INCLUSION 01/05/2016 CINTAS CORPORATION #470 01/05/2016 CINTAS CORPORATION #470 01/05/2016 E S A B A 01/05/2016 ELPIS ENTERPRISES 01/05/2016 ISD 622 COMMUNITY EDUCATION 01/05/2016 KATH FUEL OIL SERVICE CO 01/05/2016 L M C I T 01/05/2016 L M C I T 01/05/2016 MAILE ENTERPRISES INC 01/05/2016 MN AMBULANCE ASSN 01/05/2016 ONE TIME VENDOR 01/05/2016 ONE TIME VENDOR 01/05/2016 PARK CONSTRUCTION CO 01/05/2016 PERFORMANCE PLUS LLC 01/05/2016 RAMSEY C0 CHF OF POLICE ASSN 01/05/2016 SAM'S CLUB DIRECT 01/05/2016 SAM'S CLUB DIRECT 01/05/2016 SAM'S CLUB DIRECT 01/05/2016 SAM'S CLUB DIRECT 01/05/2016 SAM'S CLUB DIRECT 01/05/2016 SAM'S CLUB DIRECT 01/05/2016 SAM'S CLUB DIRECT 01/05/2016 SAM'S CLUB DIRECT 01/05/2016 BENJAMIN SLATER 01/05/2016 ULTRAMAX 01/05/2016 UNITED TRAILER LEASING 1,663,108.29 29 Checks in this report. 01/05/2016 USPCA REGION 18 01/05/2016 YALE MECHANICAL LLC 01/05/2016 YALE MECHANICAL LLC G1, Attachments Packet Page Number 52 of 127 Settlement Date Payee Description Amount 12/28/2015 MN State Treasurer Drivers License/Deputy Registrar 28,671.11 12/28/2015 MN Dept of Natural Resources DNR electronic licenses 3,504.00 12/28/2015 Optum Health DCRP & Flex plan payments 310.81 12/29/2015 MN State Treasurer Drivers License/Deputy Registrar 16,133.63 12/30/2015 MN State Treasurer Drivers License/Deputy Registrar 28,278.48 12/30/2015 Delta Dental Dental Premium 408.40 12/31/2015 MN State Treasurer Drivers License/Deputy Registrar 53,774.30 12/31/2015 U.S. Treasurer Federal Payroll Tax 108,782.93 12/31/2015 P.E.R.A.P.E.R.A.103,219.46 12/31/2015 Empower - State Plan Deferred Compensation 23,051.13 12/31/2015 ICMA (Vantagepointe)Deferred Compensation 3,508.00 369,642.25 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 53 of 127 CHECK #CHECK DATE EMPLOYEE NAME 77.86 572.46 99.87 ABRAMS, MARYLEE 430.99 12/18/15 CARDINAL, ROBERT 430.99 12/18/15 JUENEMANN, KATHLEEN 430.99 12/18/15 12/18/15 KNUTSON, LOIS 2,503.62 12/18/15 CHRISTENSON, SCOTT 2,393.23 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in Amount 12/18/15 COLEMAN, MELINDA 5,425.56 12/18/15 FUNK, MICHAEL 4,679.30 12/18/15 KOPPEN, MARVIN 430.99 12/18/15 SLAWIK, NORA 489.68 AMOUNT 12/18/15 12/18/15 KNUTSON, ALEC 498.00 12/18/15 RAMEAUX, THERESE 3,579.24 JAHN, DAVID 2,014.19 12/18/15 BURLINGAME, SARAH 2,458.36 12/18/15 ANDERSON, CAROLE 1,213.37 12/18/15 DEBILZAN, JUDY 818.33 12/18/15 BAUMAN, GAYLE 4,977.28 12/18/15 OSWALD, BRENDA 2,079.07 12/18/15 BEGGS, REGAN 1,803.20 12/18/15 HAAG, KAREN 4,660.99 12/18/15 RUEB, JOSEPH 3,180.20 12/18/15 ARNOLD, AJLA 1,921.50 12/18/15 SCHMIDT, DEBORAH 3,248.90 12/18/15 SPANGLER, EDNA 1,042.90 12/18/15 KELSEY, CONNIE 645.00 12/18/15 LO, CHING 895.62 12/18/15 MECHELKE, SHERRIE 1,212.22 12/18/15 MOY, PAMELA 1,616.31 12/18/15 CRAWFORD, LEIGH 1,942.77 12/18/15 LARSON, MICHELLE 2,020.37 12/18/15 VITT, SANDRA 1,101.82 12/18/15 WEAVER, KRISTINE 2,507.39 12/18/15 OSTER, ANDREA 2,027.03 12/18/15 RICHTER, CHARLENE 1,183.38 12/18/15 SCHNELL, PAUL 5,196.61 12/18/15 SHEA, STEPHANIE 1,593.17 12/18/15 CORCORAN, THERESA 2,022.59 12/18/15 KVAM, DAVID 4,506.18 12/18/15 WYLIE, TAMMY 1,781.97 12/18/15 ABEL, CLINT 3,259.29 12/18/15 SHEPPERD, FAITH 2,003.88 12/18/15 SHORTREED, MICHAEL 4,379.47 12/18/15 BARTZ, PAUL 3,357.32 12/18/15 BELDE, STANLEY 3,333.73 12/18/15 ALDRIDGE, MARK 3,605.07 12/18/15 BAKKE, LONN 3,357.32 12/18/15 BUSACK, DANIEL 4,027.98 12/18/15 CARNES, JOHN 2,899.44 12/18/15 BENJAMIN, MARKESE 3,109.30 12/18/15 BIERDEMAN, BRIAN 3,901.35 12/18/15 DUGAS, MICHAEL 4,821.52 12/18/15 CROTTY, KERRY 4,125.61 12/18/15 DEMULLING, JOSEPH 3,587.45 G1, Attachments Packet Page Number 54 of 127 160.00 12/18/15 ERICKSON, VIRGINIA 3,385.94 12/18/15 FRITZE, DEREK 3,282.46 12/18/15 GABRIEL, ANTHONY 3,848.29 12/18/15 FISHER, CASSANDRA 1,540.00 12/18/15 FORSYTHE, MARCUS 3,060.03 12/18/15 HIEBERT, STEVEN 3,714.22 12/18/15 HOEMKE, MICHAEL 2,500.98 12/18/15 HAWKINSON JR, TIMOTHY 3,207.99 12/18/15 HER, PHENG 3,004.33 12/18/15 JASKOWIAK, AMANDA 480.00 12/18/15 JOHNSON, KEVIN 4,049.90 12/18/15 HOFMEISTER, TIMOTHY 496.00 12/18/15 JAMES JR, JUSTIN 464.00 12/18/15 KROLL, BRETT 3,129.33 12/18/15 LANGNER, SCOTT 3,129.33 12/18/15 KONG, TOMMY 3,172.78 12/18/15 KREKELER, NICHOLAS 1,024.53 12/18/15 MARINO, JASON 3,187.01 12/18/15 MCCARTY, GLEN 3,558.99 12/18/15 LANGNER, TODD 3,066.73 12/18/15 LYNCH, KATHERINE 3,004.33 12/18/15 MULVIHILL, MARIA 2,372.91 12/18/15 NYE, MICHAEL 3,677.79 12/18/15 METRY, ALESIA 3,300.09 12/18/15 MICHELETTI, BRIAN 2,834.81 12/18/15 PARKER, JAMES 3,046.02 12/18/15 PETERSON, JARED 2,344.41 12/18/15 OLDING, PARKER 2,415.60 12/18/15 OLSON, JULIE 3,129.33 12/18/15 SLATER, BENJAMIN 1,713.36 12/18/15 STARKEY, ROBERT 456.75 12/18/15 REZNY, BRADLEY 3,731.13 12/18/15 SCHOEN, ZACHARY 2,341.04 12/18/15 TAUZELL, BRIAN 3,004.33 12/18/15 THEISEN, PAUL 3,300.09 12/18/15 STEINER, JOSEPH 3,973.69 12/18/15 SYPNIEWSKI, WILLIAM 3,066.73 12/18/15 WENZEL, JAY 3,360.03 12/18/15 XIONG, KAO 3,288.13 12/18/15 THIENES, PAUL 3,782.47 12/18/15 VANG, PAM 2,204.47 12/18/15 BAHL, DAVID 487.50 12/18/15 BASSETT, BRENT 102.89 12/18/15 ZAPPA, ANDREW 2,082.96 12/18/15 ANDERSON, BRIAN 308.66 12/18/15 BOURQUIN, RON 788.90 12/18/15 CAPISTRANT, JACOB 282.93 12/18/15 BAUMAN, ANDREW 3,738.93 12/18/15 BEITLER, NATHAN 411.54 12/18/15 CRAWFORD - JR, RAYMOND 3,239.65 12/18/15 CRUMMY, CHARLES 360.09 12/18/15 CAPISTRANT, JOHN 270.00 12/18/15 COREY, ROBERT 463.00 12/18/15 EVERSON, PAUL 3,675.40 12/18/15 HALE, JOSEPH 360.00 12/18/15 DABRUZZI, THOMAS 2,711.56 12/18/15 DAWSON, RICHARD 3,782.39 12/18/15 HUTCHINSON, JAMES 300.00 12/18/15 JANSEN, CHAD 462.96 12/18/15 HALWEG, JODI 2,643.39 12/18/15 HAWTHORNE, ROCHELLE 3,330.80 12/18/15 JUREK, GREGORY 257.20 12/18/15 KANE, ROBERT 1,125.00 G1, Attachments Packet Page Number 55 of 127 75.00 12/18/15 KARRAS, JAMIE 154.33 12/18/15 KERSKA, JOSEPH 321.52 12/18/15 LINDER, TIMOTHY 3,115.61 12/18/15 LOCHEN, MICHAEL 531.67 12/18/15 KONDER, RONALD 630.17 12/18/15 KUBAT, ERIC 2,862.76 12/18/15 MORGAN, JEFFERY 229.86 12/18/15 NOVAK, JEROME 3,226.46 12/18/15 MERKATORIS, BRETT 334.38 12/18/15 MONDOR, MICHAEL 3,958.19 12/18/15 OPHEIM, JOHN 180.00 12/18/15 PACHECO, ALPHONSE 617.33 12/18/15 NOWICKI, PAUL 257.21 12/18/15 OLSON, JAMES 2,744.47 12/18/15 PETERSON, ROBERT 3,219.40 12/18/15 POWERS, KENNETH 765.19 12/18/15 PARROW, JOSHUA 360.09 12/18/15 PETERSON, MARK 450.00 12/18/15 RODDY, BRETT 520.84 12/18/15 SEDLACEK, JEFFREY 3,009.70 12/18/15 RAINEY, JAMES 1,507.87 12/18/15 RICE, CHRISTOPHER 167.19 12/18/15 TROXEL, REID 360.08 12/18/15 GERVAIS-JR, CLARENCE 4,239.86 12/18/15 STREFF, MICHAEL 3,103.65 12/18/15 SVENDSEN, RONALD 3,865.18 12/18/15 CORTESI, LUANNE 2,020.38 12/18/15 SINDT, ANDREA 2,654.60 12/18/15 LUKIN, STEVEN 4,939.44 12/18/15 ZWIEG, SUSAN 1,238.01 12/18/15 DEBILZAN, THOMAS 2,302.49 12/18/15 EDGE, DOUGLAS 2,365.53 12/18/15 BRINK, TROY 3,273.78 12/18/15 BUCKLEY, BRENT 2,562.92 12/18/15 NAGEL, BRYAN 3,814.30 12/18/15 OSWALD, ERICK 2,461.94 12/18/15 JONES, DONALD 2,397.92 12/18/15 MEISSNER, BRENT 2,395.70 12/18/15 TEVLIN, TODD 2,395.70 12/18/15 BURLINGAME, NATHAN 2,586.40 12/18/15 RUIZ, RICARDO 1,984.40 12/18/15 RUNNING, ROBERT 2,888.97 12/18/15 JAROSCH, JONATHAN 3,351.59 12/18/15 LINDBLOM, RANDAL 2,915.02 12/18/15 DUCHARME, JOHN 2,915.03 12/18/15 ENGSTROM, ANDREW 2,935.88 12/18/15 ZIEMAN, SCOTT 168.00 12/18/15 JANASZAK, MEGHAN 1,985.97 12/18/15 LOVE, STEVEN 3,929.38 12/18/15 THOMPSON, MICHAEL 4,952.44 12/18/15 HAYS, TAMARA 1,937.02 12/18/15 HINNENKAMP, GARY 2,567.09 12/18/15 KONEWKO, DUWAYNE 4,722.81 12/18/15 HAMRE, MILES 1,886.35 12/18/15 ORE, JORDAN 1,937.02 12/18/15 BIESANZ, OAKLEY 1,887.76 12/18/15 NAUGHTON, JOHN 2,342.09 12/18/15 NORDQUIST, RICHARD 2,329.02 12/18/15 HAYMAN, JANET 1,233.32 12/18/15 HUTCHINSON, ANN 2,845.81 12/18/15 DEAVER, CHARLES 414.58 12/18/15 GERNES, CAROLE 542.51 12/18/15 WACHAL, KAREN 1,010.19 G1, Attachments Packet Page Number 56 of 127 12/18/15 HOIER, KARA 948.47 12/18/15 JOHNSON, ELIZABETH 1,590.05 12/18/15 GAYNOR, VIRGINIA 3,478.53 12/18/15 LORENZ, DANIELA 476.00 12/18/15 MARTIN, MICHAEL 3,338.93 12/18/15 KROLL, LISA 2,092.37 12/18/15 FINWALL, SHANN 3,518.07 12/18/15 SWAN, DAVID 2,939.57 12/18/15 SWANSON, CHRIS 1,951.57 12/18/15 BRASH, JASON 2,855.87 12/18/15 CARVER, NICHOLAS 4,473.03 12/18/15 BJORK, BRANDON 387.75 12/18/15 BRENEMAN, NEIL 2,533.34 12/18/15 WEIDNER, JAMES 1,760.00 12/18/15 WELLENS, MOLLY 1,898.61 12/18/15 ETTER, LAURA 56.00 12/18/15 GORACKI, GERALD 192.38 12/18/15 CULVER, BAILEY 45.00 12/18/15 DIEZ, ANTONIO 63.00 12/18/15 JASKULSKE, NICHOLAS 18.00 12/18/15 MIGGLER, ABIGAIL 42.00 12/18/15 JACOBS, ROCHELLE 262.50 12/18/15 JASKULSKE, JOHN 18.00 12/18/15 RASMUSSEN, BRADLEY 47.50 12/18/15 ROBBINS, AUDRA 3,570.21 12/18/15 NORDLING, AARON 90.00 12/18/15 PIEPER, THEODORE 60.00 12/18/15 STILP, MADISON 42.00 12/18/15 TAYLOR, JAMES 3,570.21 12/18/15 ROBBINS, CAMDEN 544.50 12/18/15 RUSS, KAYLA 21.38 12/18/15 WILLIAMS, JAMES 38.25 12/18/15 XIONG, BLONG 72.50 12/18/15 THIELMAN, RICHARD 48.75 12/18/15 VUKICH, CANDACE 255.00 12/18/15 JENSEN, JOSEPH 1,845.48 12/18/15 SCHULTZ, SCOTT 3,856.84 12/18/15 ADAMS, DAVID 2,212.92 12/18/15 HAAG, MARK 2,635.97 12/18/15 CRANDALL, KRISTA 174.83 12/18/15 DIONNE, ANN 412.50 12/18/15 WILBER, JEFFREY 1,916.66 12/18/15 BARAHONA, FREYA 175.50 12/18/15 HENDRICKS, JENNIFER 781.34 12/18/15 HOFMEISTER, MARY 1,248.47 12/18/15 EVANS, CHRISTINE 2,152.57 12/18/15 GIBSON, CHRISTINE 2,327.15 12/18/15 O'CONNER, TERRINA 797.50 12/18/15 RUZICHKA, JANICE 110.00 12/18/15 KRECH, TRAVIS 211.50 12/18/15 KUHN, MATTHEW 310.50 12/18/15 WISTL, MOLLY 193.50 12/18/15 YANG, YOUA 220.00 12/18/15 SKRYPEK, JOSHUA 656.75 12/18/15 ST SAUVER, CRAIG 616.00 12/18/15 BUTLER, ANGELA 27.38 12/18/15 CLARK, PAMELA 79.20 12/18/15 BASSETT, ANDREA 135.00 12/18/15 BEAR, AMANDA 273.00 12/18/15 GARTNER, DARYL 42.50 12/18/15 GREGG, PETER 345.50 12/18/15 DEMPSEY, BETH 350.65 12/18/15 ERICKSON-CLARK, CAROL 37.50 G1, Attachments Packet Page Number 57 of 127 99101959 99101960 99101961 99101962 99101963 12/18/15 WILLIAMS III, WALLACE 18.00 12/18/15 VANG, VICHAI 100.00 12/18/15 GREENER, DOUGLAS 51.75 12/18/15 WAGNER, ERIC 70.00 12/18/15 HAASCH, ANGELA 66.50 12/18/15 HOLMBERG, LADONNA 153.76 12/18/15 GRUENHAGEN, LINDA 403.67 12/18/15 GUSTAFSON, BRENDA 151.00 12/18/15 LAMSON, ELIANA 27.38 12/18/15 MCKILLOP, AMANDA 165.76 12/18/15 IACARELLA-FUDALI, BARBARA 140.00 12/18/15 JOHNSON, BARBARA 515.00 12/18/15 RANEY, COURTNEY 883.51 12/18/15 RESENDIZ, LORI 2,809.47 12/18/15 MUSKAT, JULIE 224.89 12/18/15 NITZ, CARA 365.54 12/18/15 SCHERER, KATHLENE 88.38 12/18/15 SCHREIER, ROSEMARIE 137.20 12/18/15 ROLLERSON, TERRANCE 60.76 12/18/15 ROMERO, JENNIFER 47.00 12/18/15 SMITLEY, SHARON 300.72 12/18/15 THOMPSON, SARA 71.24 12/18/15 SMITH, ANN 62.40 12/18/15 SMITH, JEROME 40.25 12/18/15 TUPY, MARCUS 96.00 12/18/15 WAKEM, CAITLYN 36.00 12/18/15 TREPANIER, TODD 337.14 12/18/15 TRUONG, CHAU 28.00 12/18/15 AUBUCHON, IMAGINARA 668.80 12/18/15 BILJAN, MERANDA 130.50 12/18/15 YANG, JUDY 149.00 12/18/15 ZIMMERMAN, JANE 279.52 12/18/15 CHRISTAL, JENNIFER 40.00 12/18/15 ELLISON, LELIA 123.75 12/18/15 BOSLEY, CAROL 117.00 12/18/15 BUTLER-MILLER, JADE 123.75 12/18/15 LANGER, CHELSEA 76.00 12/18/15 AUSTIN, CATHERINE 328.50 12/18/15 FRANZMEIER, EILEEN 54.00 12/18/15 GRACE, EMILY 225.76 12/18/15 DOUGLASS, TOM 2,471.40 12/18/15 HEINTZ, JOSHUA 189.00 12/18/15 CRAWFORD, SHAWN 375.00 12/18/15 CRAYNE, WILLIAM 72.00 12/18/15 MALONEY, SHAUNA 90.00 12/18/15 PRINS, KELLY 2,003.88 12/18/15 KRECH, ELAINE 739.20 12/18/15 MAIDMENT, COLIN 714.92 12/18/15 TRAUTMAN, JACOB 65.25 12/18/15 OJCZYK, CYNTHIA 708.00 12/18/15 REILLY, MICHAEL 2,059.39 12/18/15 STEFFEN, MICHAEL 108.00 12/18/15 XIONG, BOON 1,967.76 12/18/15 BERGO, CHAD 2,907.76 12/18/15 PRIEM, STEVEN 2,617.12 12/18/15 WOEHRLE, MATTHEW 2,479.01 12/18/15 RENNER, MICHAEL 2,065.00 12/18/15 BONKO, NICHOLAS 90.00 12/18/15 FOWLDS, MYCHAL 4,096.38 12/18/15 FRANZEN, NICHOLAS 3,212.56 G1, Attachments Packet Page Number 58 of 127 513,638.09 G1, Attachments Packet Page Number 59 of 127 CHECK #CHECK DATE EMPLOYEE NAME 170.28 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in AmountAMOUNT 12/31/15 ABRAMS, MARYLEE 430.99 12/31/15 COLEMAN, MELINDA 5,425.56 12/31/15 FUNK, MICHAEL 12/31/15 KOPPEN, MARVIN 430.99 12/31/15 SLAWIK, NORA 489.68 12/31/15 CARDINAL, ROBERT 430.99 12/31/15 JUENEMANN, KATHLEEN 430.99 4,651.80 12/31/15 KNUTSON, ALEC 150.00 12/31/15 RAMEAUX, THERESE 3,256.09 12/31/15 JAHN, DAVID 2,385.88 12/31/15 BURLINGAME, SARAH 2,749.14 12/31/15 KNUTSON, LOIS 2,503.63 12/31/15 CHRISTENSON, SCOTT 2,134.93 12/31/15 ANDERSON, CAROLE 1,232.15 12/31/15 DEBILZAN, JUDY 2,257.97 12/31/15 BAUMAN, GAYLE 4,949.78 12/31/15 OSWALD, BRENDA 2,079.05 12/31/15 BEGGS, REGAN 1,806.53 12/31/15 HAAG, KAREN 4,633.49 12/31/15 RUEB, JOSEPH 3,180.20 12/31/15 ARNOLD, AJLA 976.70 12/31/15 SCHMIDT, DEBORAH 3,391.68 12/31/15 CRAWFORD, LEIGH 2,539.88 12/31/15 KELSEY, CONNIE 420.00 12/31/15 LO, CHING 956.27 12/31/15 MOY, PAMELA 1,620.49 12/31/15 OSTER, ANDREA 2,072.89 12/31/15 LARSON, MICHELLE 2,058.52 12/31/15 MECHELKE, SHERRIE 1,320.42 12/31/15 WEAVER, KRISTINE 2,507.40 12/31/15 CORCORAN, THERESA 2,022.59 12/31/15 RICHTER, CHARLENE 1,784.74 12/31/15 VITT, SANDRA 1,172.93 12/31/15 SHEA, STEPHANIE 1,593.17 12/31/15 SHEPPERD, FAITH 2,167.64 12/31/15 KVAM, DAVID 4,478.68 12/31/15 SCHNELL, PAUL 5,169.11 12/31/15 ABEL, CLINT 3,388.87 12/31/15 ALDRIDGE, MARK 3,401.77 12/31/15 SHORTREED, MICHAEL 4,351.97 12/31/15 WYLIE, TAMMY 1,781.97 12/31/15 BELDE, STANLEY 3,385.94 12/31/15 BENJAMIN, MARKESE 3,236.25 12/31/15 BAKKE, LONN 3,605.12 12/31/15 BARTZ, PAUL 3,357.32 12/31/15 CARNES, JOHN 3,112.92 12/31/15 CROTTY, KERRY 4,125.60 12/31/15 BIERDEMAN, BRIAN 4,284.03 12/31/15 BUSACK, DANIEL 4,363.32 12/31/15 ERICKSON, VIRGINIA 3,479.68 12/31/15 DEMULLING, JOSEPH 3,985.13 12/31/15 DUGAS, MICHAEL 4,388.81 G1, Attachments Packet Page Number 60 of 127 117.99 106.51 12/31/15 FISHER, CASSANDRA 1,669.96 12/31/15 GABRIEL, ANTHONY 3,928.62 12/31/15 HAWKINSON JR, TIMOTHY 3,377.51 12/31/15 FORSYTHE, MARCUS 3,004.33 12/31/15 FRITZE, DEREK 3,446.44 12/31/15 HOEMKE, MICHAEL 2,629.34 12/31/15 HOFMEISTER, TIMOTHY 511.50 12/31/15 HER, PHENG 3,225.67 12/31/15 HIEBERT, STEVEN 3,729.64 12/31/15 JOHNSON, KEVIN 4,175.48 12/31/15 KONG, TOMMY 3,158.17 12/31/15 JAMES JR, JUSTIN 464.00 12/31/15 JASKOWIAK, AMANDA 480.00 12/31/15 LANGNER, SCOTT 3,129.33 12/31/15 LANGNER, TODD 3,213.27 12/31/15 KREKELER, NICHOLAS 1,036.70 12/31/15 KROLL, BRETT 3,129.33 12/31/15 MCCARTY, GLEN 3,482.70 12/31/15 METRY, ALESIA 4,118.09 12/31/15 LYNCH, KATHERINE 3,253.34 12/31/15 MARINO, JASON 3,129.33 12/31/15 NYE, MICHAEL 3,677.79 12/31/15 OLDING, PARKER 2,629.05 12/31/15 MICHELETTI, BRIAN 2,646.85 12/31/15 MULVIHILL, MARIA 2,500.98 12/31/15 PETERSON, JARED 2,045.61 12/31/15 REZNY, BRADLEY 3,804.48 12/31/15 OLSON, JULIE 3,129.33 12/31/15 PARKER, JAMES 3,248.91 12/31/15 STARKEY, ROBERT 485.75 12/31/15 STEINER, JOSEPH 3,763.69 12/31/15 SCHOEN, ZACHARY 2,714.43 12/31/15 SLATER, BENJAMIN 2,330.22 12/31/15 THEISEN, PAUL 3,300.09 12/31/15 THIENES, PAUL 3,747.83 12/31/15 SYPNIEWSKI, WILLIAM 3,292.75 12/31/15 TAUZELL, BRIAN 3,170.34 12/31/15 XIONG, KAO 3,446.93 12/31/15 ZAPPA, ANDREW 2,055.07 12/31/15 VANG, PAM 2,587.19 12/31/15 WENZEL, JAY 3,388.87 12/31/15 BASSETT, BRENT 437.25 12/31/15 BAUMAN, ANDREW 3,161.11 12/31/15 ANDERSON, BRIAN 192.92 12/31/15 BAHL, DAVID 330.00 12/31/15 CAPISTRANT, JACOB 363.30 12/31/15 CAPISTRANT, JOHN 375.00 12/31/15 BEITLER, NATHAN 385.80 12/31/15 BOURQUIN, RON 986.14 12/31/15 CRUMMY, CHARLES 205.76 12/31/15 DABRUZZI, THOMAS 3,580.22 12/31/15 COREY, ROBERT 347.26 12/31/15 CRAWFORD - JR, RAYMOND 3,937.96 12/31/15 HAGEN, MICHAEL 462.97 12/31/15 HALE, JOSEPH 405.00 12/31/15 DAWSON, RICHARD 4,750.47 12/31/15 EVERSON, PAUL 4,067.38 12/31/15 HUTCHINSON, JAMES 420.00 12/31/15 JANSEN, CHAD 347.24 12/31/15 HALWEG, JODI 880.30 12/31/15 HAWTHORNE, ROCHELLE 3,767.63 G1, Attachments Packet Page Number 61 of 127 12/31/15 KARRAS, JAMIE 257.22 12/31/15 KONDER, RONALD 591.60 12/31/15 JUREK, GREGORY 154.33 12/31/15 KANE, ROBERT 675.00 12/31/15 LOCHEN, MICHAEL 411.61 12/31/15 MERKATORIS, BRETT 334.38 12/31/15 KUBAT, ERIC 3,162.40 12/31/15 LINDER, TIMOTHY 3,874.05 12/31/15 NEILY, STEVEN 360.09 12/31/15 NOVAK, JEROME 3,351.06 12/31/15 MONDOR, MICHAEL 3,958.19 12/31/15 MORGAN, JEFFERY 457.78 12/31/15 OPHEIM, JOHN 420.00 12/31/15 PACHECO, ALPHONSE 552.15 12/31/15 NOWICKI, PAUL 270.08 12/31/15 OLSON, JAMES 2,105.39 12/31/15 PETERSON, ROBERT 3,424.22 12/31/15 POWERS, KENNETH 1,033.54 12/31/15 PARROW, JOSHUA 308.66 12/31/15 PETERSON, MARK 825.00 12/31/15 RODRIGUEZ, ROBERTO 154.33 12/31/15 SEDLACEK, JEFFREY 3,451.21 12/31/15 RAINEY, JAMES 1,606.87 12/31/15 RICE, CHRISTOPHER 231.49 12/31/15 GERVAIS-JR, CLARENCE 4,239.86 12/31/15 LUKIN, STEVEN 4,911.94 12/31/15 STREFF, MICHAEL 3,331.77 12/31/15 SVENDSEN, RONALD 4,769.49 12/31/15 SINDT, ANDREA 2,654.60 12/31/15 BRINK, TROY 5,315.73 12/31/15 ZWIEG, SUSAN 1,210.52 12/31/15 CORTESI, LUANNE 2,020.37 12/31/15 EDGE, DOUGLAS 2,407.96 12/31/15 JONES, DONALD 2,639.47 12/31/15 BUCKLEY, BRENT 4,016.82 12/31/15 DEBILZAN, THOMAS 2,120.52 12/31/15 OSWALD, ERICK 3,511.02 12/31/15 RUIZ, RICARDO 2,177.43 12/31/15 MEISSNER, BRENT 2,528.98 12/31/15 NAGEL, BRYAN 3,786.80 12/31/15 BURLINGAME, NATHAN 3,645.75 12/31/15 DUCHARME, JOHN 2,915.02 12/31/15 RUNNING, ROBERT 4,543.77 12/31/15 TEVLIN, TODD 2,637.25 12/31/15 LINDBLOM, RANDAL 2,915.03 12/31/15 LOVE, STEVEN 3,929.29 12/31/15 ENGSTROM, ANDREW 2,908.37 12/31/15 JAROSCH, JONATHAN 3,351.59 12/31/15 JANASZAK, MEGHAN 1,985.97 12/31/15 KONEWKO, DUWAYNE 4,695.31 12/31/15 THOMPSON, MICHAEL 4,924.94 12/31/15 ZIEMAN, SCOTT 160.00 12/31/15 HAYS, TAMARA 1,822.20 12/31/15 HINNENKAMP, GARY 2,678.21 12/31/15 SONNEK, MELISSA 660.00 12/31/15 HAMRE, MILES 1,921.64 12/31/15 ORE, JORDAN 1,908.07 12/31/15 BIESANZ, OAKLEY 1,872.71 12/31/15 NAUGHTON, JOHN 2,309.68 12/31/15 NORDQUIST, RICHARD 2,305.46 12/31/15 DEAVER, CHARLES 414.58 G1, Attachments Packet Page Number 62 of 127 163.99 248.00 16.39 12/31/15 HAYMAN, JANET 1,361.18 12/31/15 HUTCHINSON, ANN 2,818.31 12/31/15 GERNES, CAROLE 201.25 12/31/15 GAYNOR, VIRGINIA 3,451.03 12/31/15 HOIER, KARA 948.47 12/31/15 SOUTTER, CHRISTINE 163.99 12/31/15 WACHAL, KAREN 1,047.08 12/31/15 FINWALL, SHANN 3,435.57 12/31/15 LORENZ, DANIELA 476.00 12/31/15 JOHNSON, ELIZABETH 1,590.05 12/31/15 KROLL, LISA 2,081.37 12/31/15 CARVER, NICHOLAS 4,445.53 12/31/15 SWAN, DAVID 2,939.57 12/31/15 MARTIN, MICHAEL 3,779.93 12/31/15 BRASH, JASON 2,828.37 12/31/15 WELLENS, MOLLY 1,871.11 12/31/15 AYD, GWEN 36.00 12/31/15 SWANSON, CHRIS 1,951.57 12/31/15 WEIDNER, JAMES 1,584.00 12/31/15 CULVER, BAILEY 45.00 12/31/15 DIEZ, ANTONIO 45.00 12/31/15 BJORK, BRANDON 104.50 12/31/15 BRENEMAN, NEIL 2,533.34 12/31/15 JACOBS, ROCHELLE 165.00 12/31/15 JASKULSKE, NICHOLAS 70.00 12/31/15 ETTER, LAURA 84.00 12/31/15 GORACKI, GERALD 47.50 12/31/15 NORDLING, AARON 150.00 12/31/15 PIEPER, THEODORE 70.00 12/31/15 KUSTERMAN, KEVIN 28.50 12/31/15 MIGGLER, ABIGAIL 28.00 12/31/15 ROBBINS, CAMDEN 264.00 12/31/15 RUSS, KAYLA 192.38 12/31/15 RASMUSSEN, BRADLEY 66.50 12/31/15 ROBBINS, AUDRA 3,542.71 12/31/15 THIELMAN, RICHARD 113.75 12/31/15 VUKICH, CANDACE 50.00 12/31/15 STILP, MADISON 28.00 12/31/15 TAYLOR, JAMES 3,542.71 12/31/15 ADAMS, DAVID 2,233.41 12/31/15 HAAG, MARK 5,128.01 12/31/15 WILLIAMS, JAMES 99.00 12/31/15 XIONG, BLONG 101.50 12/31/15 WILBER, JEFFREY 1,908.07 12/31/15 CRANDALL, KRISTA 137.03 12/31/15 JENSEN, JOSEPH 1,819.79 12/31/15 SCHULTZ, SCOTT 3,829.34 12/31/15 GIBSON, CHRISTINE 1,979.77 12/31/15 GREEN, MATTHEW 252.00 12/31/15 DIONNE, ANN 360.25 12/31/15 EVANS, CHRISTINE 2,152.56 12/31/15 HOFMEISTER, MARY 1,201.74 12/31/15 KRECH, TRAVIS 171.00 12/31/15 HENDRICKS, JENNIFER 496.87 12/31/15 HERMANN, MICHELLE 315.00 12/31/15 RUZICHKA, JANICE 252.50 12/31/15 SKRYPEK, JOSHUA 732.00 12/31/15 KUHN, MATTHEW 279.00 12/31/15 O'CONNER, TERRINA 1,007.75 12/31/15 ST SAUVER, CRAIG 605.00 12/31/15 WISTL, MOLLY 219.50 G1, Attachments Packet Page Number 63 of 127 432.84 12/31/15 YANG, YOUA 154.00 12/31/15 BASSETT, ANDREA 117.00 12/31/15 BUTLER, ANGELA 63.88 12/31/15 CLARK, PAMELA 39.60 12/31/15 BEAR, AMANDA 210.00 12/31/15 BLANKENFELD, RUSSELL 15.00 12/31/15 GARTNER, DARYL 17.00 12/31/15 GREGG, PETER 120.75 12/31/15 DEMPSEY, BETH 280.52 12/31/15 ERICKSON-CLARK, CAROL 18.75 12/31/15 HAASCH, ANGELA 47.50 12/31/15 HOLMBERG, LADONNA 153.76 12/31/15 GRUENHAGEN, LINDA 384.43 12/31/15 GUSTAFSON, BRENDA 147.00 12/31/15 LAMSON, ELIANA 13.69 12/31/15 MCKILLOP, AMANDA 126.76 12/31/15 IACARELLA-FUDALI, BARBARA 177.50 12/31/15 JOHNSON, BARBARA 398.80 12/31/15 RANEY, COURTNEY 761.14 12/31/15 RESENDIZ, LORI 2,781.97 12/31/15 MUSKAT, JULIE 80.88 12/31/15 NITZ, CARA 298.92 12/31/15 SCHERER, KATHLENE 88.38 12/31/15 SCHREIER, ROSEMARIE 83.76 12/31/15 ROLLERSON, TERRANCE 45.57 12/31/15 ROMERO, JENNIFER 47.00 12/31/15 TREPANIER, TODD 337.14 12/31/15 TRUONG, CHAU 70.00 12/31/15 SMITH, JEROME 72.75 12/31/15 SMITLEY, SHARON 254.96 12/31/15 YANG, JUDY 198.00 12/31/15 ZIMMERMAN, JANE 258.01 12/31/15 TUPY, MARCUS 96.00 12/31/15 WAKEM, CAITLYN 18.00 12/31/15 BOSLEY, CAROL 99.00 12/31/15 BUTLER-MILLER, JADE 110.25 12/31/15 AUBUCHON, IMAGINARA 608.00 12/31/15 BILJAN, MERANDA 57.00 12/31/15 GRACE, EMILY 94.52 12/31/15 AUSTIN, CATHERINE 207.00 12/31/15 ELLISON, LELIA 110.00 12/31/15 FRANZMEIER, EILEEN 119.25 12/31/15 DOUGLASS, TOM 3,751.18 12/31/15 HEINTZ, JOSHUA 225.00 12/31/15 CRAWFORD, SHAWN 512.50 12/31/15 CRAYNE, WILLIAM 171.00 12/31/15 MALONEY, SHAUNA 108.00 12/31/15 PRINS, KELLY 3,441.77 12/31/15 KRECH, ELAINE 696.08 12/31/15 MAIDMENT, COLIN 714.92 12/31/15 TRAUTMAN, JACOB 36.00 12/31/15 OJCZYK, CYNTHIA 258.00 12/31/15 REILLY, MICHAEL 2,059.39 12/31/15 STEFFEN, MICHAEL 108.00 12/31/15 XIONG, BOON 1,846.29 12/31/15 BERGO, CHAD 3,313.10 12/31/15 PRIEM, STEVEN 2,905.86 12/31/15 WOEHRLE, MATTHEW 4,831.50 RENNER, MICHAEL 2,065.00 12/31/15 FOWLDS, MYCHAL 4,068.88 12/31/15 FRANZEN, NICHOLAS 3,185.06 12/31/15 G1, Attachments Packet Page Number 64 of 127 9996476 9996477 99101975 99101976 99101977 99101978 99101979 99101980 99101981 99101982 540,868.44 12/31/15 WAGNER, ERIC 126.00 12/31/15 WILLIAMS III, WALLACE 72.00 12/31/15 JORGENSON, SETH 42.00 12/31/15 KRUEGER, SCOTT 115.00 12/31/15 VANG, VICHAI 165.00 12/31/15 BONKO, NICHOLAS 45.00 12/31/15 GREENER, DOUGLAS 51.75 12/18/15 DEBILZAN, THOMAS 845.35 12/31/15 ANDERSON, JOSHUA 112.00 12/18/15 DEBILZAN, JUDY 2,257.97 G1, Attachments Packet Page Number 65 of 127 G2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Gayle Bauman, Finance Director DATE: January 5, 2016 SUBJECT: Approval of Resolution Designation of Depositories for Investments Introduction State law, Chapter 427 requires that cities from time to time re-designate financial institutions as depositories for city investments. The last time this was done was in January 2015 when depositories were approved for the period through December 31, 2015. When city investments are made, quotations are obtained from securities dealers who are on the Federal Reserve Bank’s list of primary dealers (e.g., Smith Barney/Citigroup), securities dealers that are subsidiaries of financial institutions that have been designated as depositories (e.g., Wells Fargo Brokerage Services) and RBC Dain Rauscher which is the securities dealer for the League of Minnesota Cities 4M Fixed Rate Program. If a financial institution that is not a designated depository becomes a good option for city investments in the future, it will be recommended to the Council for designation as a depository as a separate agenda item. Budget Impact None. Recommendation It is recommended that the City Council adopt the attached resolution designating depositories for investments. Attachments 1. Resolution for Designation of Depositories for Investments Packet Page Number 66 of 127 G2, Attachment 1 RESOLUTION NO. ___ DESIGNATION OF DEPOSITORIES FOR INVESTMENTS BE IT RESOLVED, that the following be and hereby are selected as depositories for time deposits of the City of Maplewood: Alerus Financial (fka Prosperan Bank, Washington County Bank) Premier Bank Wells Fargo Bank US Bank 4M Fund BE IT FURTHER RESOLVED, that the deposits in any of the above depositories shall not exceed the amount of F.D.I.C. insurance covering such deposit unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED, that funds in the above depositories may be withdrawn and wire transferred to any other depository of the city by the request of the Finance Director or his/her designee. BE IT FURTHER RESOLVED, that these depository designations are effective until December 31, 2016. Packet Page Number 67 of 127 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works Scott Schultz, Utility/Fleet/Parks Superintendent DATE: January 5, 2016 SUBJECT: Approval of Purchase of Crack Sealing/Pavement Cutting Equipment Introduction The 2016 capital outlay budget includes funding for the replacement of the Crack Sealer/Pavement Cutting equipment. Council approval is needed to move forward with this purchase. Background The 1995 crack sealer and pavement cutter is in need of replacement. The current equipment is outdated and is no longer cost effective to operate. The new sealer and cutter have upgraded safety features to allow for a safer and more productive operation. The crack sealing operations are typically performed over a month or two each year therefore equipment sharing with a neighboring municipality for this item is cost effective. Thus this equipment would be jointly purchased and owned by the City of Maplewood and the City of Oakdale. The replacement costs will be split evenly between the two cities. The old equipment will be sold at the state auction and/or traded in. Budget Impact The 2016 capital improvement plan identified $20,000.00 (Maplewood share) under project number PW 15.040 for the replacement of the units described above. This equipment will be purchased under MN State Contract pricing. Following are the costs for the replacements: Craftco Crack Sealer and Pavement Cutter $75,958.28 Trade/sale of old units $3,000.00 Total cost $72,958.28 The total cost, less the trade in, for this purchase is $72,958.28. The City of Maplewood’s portion of the cost (50%) is $36,479.14. Due to the upgrades in safety and operations on the unit our share of costs is $16,479.14 greater than the anticipated. However this will be partially offset by $5,500.00 in savings on the 1-ton truck purchase (approved by the City Council on September 28, 2015 for purchase in 2016) in addition to $6,800.00 in savings on the single axle plow truck purchase (approved by City Council on October 12, 2015 for purchase in 2016). G3 Packet Page Number 68 of 127 Recommendation It is recommended that the council approve the joint purchase (in partnership with the City of Oakdale) of the crack sealer/pavement cutting equipment, and to enter into contract with Brock White Company LLC for 50% of the cost of this purchase under MN State Contract in an amount totaling $36,479.14. Craf co SS125 Crack filler and Pavement Cutter MN State Contract # 102640 Attachments 1. Quote/Specs from Brock White Company LLC G3 Packet Page Number 69 of 127 G3, Attachment 1 Packet Page Number 70 of 127 G3, Attachment 1 Packet Page Number 71 of 127 G3, Attachment 1 Packet Page Number 72 of 127 G4 MEMORANDUM TO: City Manager Melinda Coleman FROM: Police Chief Paul Schnell DATE: January 4, 2016 SUBJECT: Approval to Order/Purchase 2016 Police Utility Vehicles Introduction The Police Department is requesting approval to purchase five new 2016 Ford Police Interceptor utility vehicles in accordance with the 2016 budget. Background The Police Department requests approval to place an order for five 2016 Ford Police Interceptor utility vehicles as per the approved department budget. The vehicles will be ordered from Nelson Auto of Fergus Falls, MN, who is the current State contract vendor. Four of these vehicles are priced at $26,283.95 each, for a total of $105,135.80. One of the utilities, which will be used as a patrol-based unmarked traffic car is priced at $26.336.95. The total cost of this squad replacement order is $131,472.75. From the time of order, delivery of the squads is to be 12 to 16 weeks. Budget Impact Funding for the purchase of these vehicles, as part of the department’s regular fleet rotation, was budgeted for and approved in the 2016 budget. Recommendation It is recommended that authorization be given to order/purchase five 2016 Ford Police Interceptor utility vehicles in accordance with the approved budget. Attachments 1. Vehicle quote Packet Page Number 73 of 127 Fleet Department Sold To: Attn; Address: 2228 College Way. PO Box 338 . Ferggs Falls, MN 565gg-0ggg 218-998-8866 ' 800-477-3013 Ext. 8866 . Fax 218-998-8813 . www.nelsonfergusfalls.com VEHICLE QUOTE NUMBER F Maplewood K8A 16H Maplewood, MN, City of Chief Paul P Schnell; Kevin Johnson 1830 County Rd B East Maplewood, I'JIN 5510S paul. schnell@maplewoodmn. gov Date: 1212112015 Phone: 651-249-2602 FAX: 651-245-2659 Salesperson: Gerry Worner Key Code: I gnition/Door: stock No. Year Make Model Nedused Vehicle lD Number Maplewood K8A 2016 Ford Police lnterceptor 4dr police Utility New 0 Color: BlactdBlackclothlvinyl Price of Vehicle Contract 83065 2016 price $25,562.95 lncludes rearview camera display in rearview mirror vs. std. dash location Opiions & Exiras $721.0A Add for Dept. options per specs Dealer installed options: $721.00 Delivery Subtotal Trade - ln Total Cash Price each: 4 Total for 4: Terms: Net 3a days: add daily interest at 1.s%o/month if we receive payment later $0.00 $26,283.9s $26,283.9s $105.135.80 Your Purchase Order # Thanks for your busrnessl p To I Lessee / End User: Maplewood, MN, City of Chief Paul P. Schnell; Kevin Johnson Police Dept 1830 County Rd B East Maplewood, MN 55109 Signed Printed Project # MN Contract 83065 Phone: 651-249-21CI2 FAX 651-249-2699 and lnitialed and Date , Equal Employment Opportun ity/A lfirmative _/t ction Employel.Maplewood KgA 16H 123 12/21DA1S G4, Attachment 1 Packet Page Number 74 of 127 Customer; Attn.:(Name,Title) Dept: Address: Phone: Fax: Poliee Dept. 1830 County Rd B East !Lqp!9yqo!, ryN lqlos 651-249-2602 651-249-2699 Maplewood, MN, Gity of Chief Paul P. Schnell; Kevin Johnson Nelson Auto Center Fleet Department PO Box 338 Fergus Falls, Gerry Worner Phone: Fax: MN 56538-0338 2{ 8-998-8866 21 8-998-881 3emaii paul.schnel@maplewooclmn.gov MN Contract 83065 Ford Polrce lnterceptor Utility Vehicle AII Wheel Drive License Plate brakdet - front (Std. for MN) Auxiliary rear Air conditioning Cloth rear seat, instead of standard vinyl rear seat Speed Limited Calibration w/EcoBoost V6 131 mph top speed EcoBoost 3.5 L V6 engine 131 mph top speed (non E85) Garnet Red Clcarcoat for MN State Patrol Brlght Red for Fire Dept. vehicle Two tone with vinyl on roof and 4 doors Two tone with vinyl on roof and 2 front doors Two tone with vinyl on roof only Two tone with vinyl on 2 front doors only Vinyl Word 'POLICE'wrap on both sides for 2 tone effect gerryworner@nelsonfergusfalls.com Line 2 Marked Utility Vehicle 2016 1 K8A $25.s62.9s $25,s62.95 Power passenger seat NEW for 2016 Rear view camera display in mirror, vs. in std. 4,, diagonal screen on dash cannot be modified once vehicle is built; must specify at time of order SYNC Voice Activated Communication System Engine block heater Delete carpet floor covering; std.full rubber floor instead LH spotlamp halogen bulb LH spotlamp w/LED bulb LH spotlamp w/Whelen LED bulb recommended Dual spotlamps w/halogen bulbs Dual spotlamps wILED bulbs Dual spotlamps w/Whelen LED bulbs Radio Noise Suppression b,cnding straps keyed alike (like Crown Vic) 1284X keyed alike (like Crown Vic) 1294X keyed alike (like Crown Vic) 0135X keyed alike (like Crown Vic) 1435X keyed alike (like Crown Vic) 0576X keyed alike (like Crown Vic) 0151X keyed alike (new code 201 3 on) 1 1 1 1 X Remote keyless entry keyfob (w/o keypad; N/A w/keyed alike) Lock plunger for doors, hidden Lock plunger for doors, hidden, and rear door handles inoperable Pre wiring for grille lamp, siren & speaker .100 Watt siren/speaker includes bracket & pigtail Dome light, rear, in cargo area Red/White Daytime running lamps Automatic Headlamps Auxiliary Red/Blue LEDs in front bumper fascia (requires #601 recommended Fotward pocket warning Red/Blue LEDs - Warn/Parl</Turn (requires #60A) Wheef covers 18" full face Aluminum Wheels, 18" painted Police lnterior Upgrade (cloth rear seat. carpet fronilrear wl4 mats, consoie) Delete Police lnterceptor Badge (for unmarked car or non-police dept.) Roof Rack side rails. black Delete std. front console plate (no chargeino credit) Lockable gas cap for Easy Fuel capless fuel filler BLIS Blind spot monitoring, cross traffic alert, Heated Minors (req. 53M $259) Heated outisde mirrors wlo Blind Spot Monitoiring LED Marker lightrs in left & right sideview mirrors (requires #60A) Side marker lights in rear quarter glass Four switches on steering wheel (w/o SYNC, 53M) Four switches on steering wheel (#SYNC, 53M) My Speed Fleet Managemnet 1 87R $0.00 $0 00 $s32.00 $53 00 $284.00 $0.00 $580.00 $45.00 $262.00 $45.00 - $45.00 s0.00 $475.00 $53 00 $*30 $254.00 $502.00 $136.00 $53 00 $694.00 $694.00 $1,395.00 $26,1 3435 1 s3M $258.00 $258.0041H $7S OO1 - 16c ($103.00) ($rg!.oq)1 51Y $187.00 $187.00 51 R $34s.oos1T $366.00512 $306.00 17A 88F FW 87P 5'lv qon 18X 17r 16D '1 60R $87 00 598 $45.00 $q7-:00 59D $45.0059E $45.00 5SF $45.0059G $4s.00 $4s.00 $45.00 bltl ut) 52H $122.AA 52P $140.00 60A $45.00 1 59J 595 recommended 942 $39.00 861 $99.0021L $481.00 21W $558.00 651 $53 00 64E $415.0065U $341.00 682 $136.00 85D $0.00 $17.00 1 191 558 549 638 631 61R _ 615 $136.00 - standard with EcoBoosi 91 D 91 E OMANUAL TSB ESP 99T $3,120.00s8M00 $91S.00w4650 $898 00 91A $733 0091C $61 1 .oo 91 H $428.00 9'1J $266.00 Vinyl Word 'POLICE" wrap reflective Black Vinyl Vinyl Word' POLICE' wrap reflective White Vinyl Vinyl Word'SHERIFF' wrap White Vinyl Scuff Guards clear film on front of rear doors; protection from duty belt Additional owners manual Service/DriveabilitylEmissions/Electrical Manuals (late avail.) Pafts Manuals (late avail.) Technical Service Bulletins (annual subscription) Extended Warranty, Ford Extended Service Plan $i 500 to g5500; will quote Page I subtotal 91 F $694.00 55D $79.00 $ss.0oSMANUAL $498.00PMANUAL $495,00 Maplewood K8A 16H.123 12t21t2015 G4, Attachment 1 Packet Page Number 75 of 127 Dept: Address: Phone: Customer Maplewood,MN, City of Attn.:(Name,Title) Chief Paul P Schnell; Kevin Johnson Fleet Department Nelson Auto Center PO Box 338 Fergus Falls, MN 56538-0338 Gerry Worner Phone: 218-998-8866 Fax:21 8-998-881 3 gerryworner@nelsonfergusfalls.com Line 2 Marked Utility Vehicle recommended recommended 1 18W -68G, +68L -oob -1 - 43D recommended !sli& oepl. . 1 830 County Rd B_East Maplewood. MN 55109 651-249-2642 Fax: 651-249-2699 email paul.ichnell@maplewoodmn.gov MN Gontract 83065 Page 1 subtotal Additonal Factory options: rear console plate Cargo storage vault (NOT available vrith rear AC) Underbody Defl ector piate Ballistic door panels, driver door only Ballistic door panels, both front doors Rear window switches inoperative $?q1q4 -eq 85R $30.0063V $213.0076D $292.00goD 51,384.00goE $2,766.00 - Rear locks operable, but rear door handles inoperable Delete rear door locks & handles inoperable (allows them to work) Counesy lamps disabled when door opened (Dark car feature recommended Perimeter anti theft alarm (activated by hood, door, decklid) keq.595 keyless entryl Reverse sensing Row 2 glass Light Solar tint, instead of std. deep tint Row 2 & cargo glass Light Solar tint, instead of std. deep tint Ultimate wiring package Police Wire Connector Kit Front Police Wire Connector Kit Rear Pre-Drilled holes only for LEDs in headlamp housings Pre-Drilled holes only for LEDs in taillamp housings NEW for 2016 Two front integrated LED lights in headlamps Two rear integrated white LED lights in tail lamps (see options for red/blue) Four flashing LEDs: 2 in back window & 2 liftgate bottom recommended Pkg. #24 Whelen PCCSR controller, relay center, wiring, rear plate Ready for the Road; Whelen Cencom controller, relay center, wiring Dealer lnstalled items Dealer reprogramming per item (daytime running lamps, dark car feature, etc.) Dealer re-key 4 locks (ignition, 2 doors, liftgate) to specific key code Dealer silence chrme tone for key in ignition Dealer installed keypad keyless entry (must have #595 remote entry) Dealer installled keyless entry, remote start, 'l fob Wo feedback Dealer installed remote start and keyless entry, 1 fob w/feedback Dealer installed power lock button in rear, accessible with liftgate open Option to pick up car in Fergus Falls, MN Total pages 1 and 2 593 $105.00 92R $75.00 92G $105.00 $22.AO $22.OA $0.00'-- ($2s.oo) _ _ : $17.00 _ _91100 47C $9'1.00 1 86P $1 10 0o $1 10.0086T $53.0066A $743.00 -- _: 668 $371 .OO -_-66C $398.0067G $1,169.0067H $2,979.00 - 67U $481 .00 RPRGRM $75.00 - REKEY $32O.OO NOCHTME $125.00 - _ - KPAD $195.00 KLES $395.00RSTRT $497.00 Dealer installed 2" receiver hitch w/4 wire flat plug-in (add $100 for 7 blade RV plug) HITCH4 $510.00 Dealer installed running boards, black Roof Rack cross bars, dealer installed Ford molded mudflaps dealer installed Rubber slush mats, front pair Dealer installed Surveillance Mode Module (requires 76R reverse sensing) Dealer installed vinyl wrap on 4 doors for two tone Dealer installed vinyl wrap on 4 upper door frames around windows Dealer installed vinyl wrap on 4 doors & roof for two tone Dealer installed vinyl wrap on hood and roof for hvo tone Dealer installed vinyl word wrap, White or Black, POLICE or SHERIFF Dealer installed Reflective vinyl word wrap, White or Black, POLICE or SHERIFF Push Bumper, Setina PB 400VS, installed Push Bumper, Setina PB 450L2VS wl2 tedlblue lights, installed Push Bumper, Setina PB 450L4VS W4 red/blue lights, installed Fender Protector, Setina PB8-VS Rear Window barriers Setina steel Rear Window barriers Setina Polycarbonate Setina 10-VS sliding partition w/o recesssed gun panel Wlower extensions Setina 1 10-VSRP sliding partition wkecesssed gun panel w/lower extensions Setina lOXL paffition uncoated, Mrecessed panel and seat extensions Setina '12-PolyC rear cargo partition, polycarbonate scratch resistant Setina '12 EXP rear vinyl coated expanded metal partition Setina single vertical gun mount Universal lock, handcuff key, unwired Setina dual vedical gun mounUlock shotgun/AR-'l 5, handcuff keys, unwired Toggle switch to disable brake lights and backup lights Red/Blue LEDs in faillamps only Red/Blue LEDs in taillamps & grille (not available with EcoBoost V6) Red/Blue LEDs in taillamps & Headlights Gequires 86P pre-drilled holes $110.00) Headlamp flasher system, flashes 2016 halogen High Beams Alarm system: Horn/lights upon doorlhatch violation, w/2 remotes Extra key (w/o microchip, simple "dumb'' key)each KEY $10.00 Extra remote entry keylob (limit of 4 total per vehicle on dealer installed) each REMOTE $142-AO Transit lmprovement Vehicle Excise Tax on any delivery within Anoka, Dakota, TIVET $20.00 Hennepin, Ramsey, Washington, or Beltrami Counties; only marked vehicles exempt RBDS $710.00RACKCB $247.OOFLAPS $189.00SMATS $117.00suRVEtL $696.00 -- WRAP4 $395.00 _ WRAPF $170 0O -- _-WRAP4R $645.00 - WRAPTOP $5OO,OO _ woRD $sEs.ooREFWORD $685.00 -PB4o0 $667.00 -P8452 $1.OO7.OO ' P8454 $1.198.00 - PB8 $s43.OO -- WBVSS $382.00 RLOCK $182.00 WBVSP $398.00CAGE $980.00 CAGEXL $,1 ,076.00 RCAGE $793.00 $761.00IGUN $436.002GUN $536.00 -CANCEL $320.00TATLRB $397.00 GR|LTAIL $883.00 - 4CRNRRB $883.00 - HFLASH $397.00 -ALARM $263.00 RCGEM ($4s.00) $26,283.95 Maplewood KBA 16H.123 1212112015 G4, Attachment 1 Packet Page Number 76 of 127 Date: Phone: FAX: Salesperson: Key Code lgnition/Door Model NewlUsed 4dr Police Utility New 12t21t2415 651-249-2602 651-245-2699 Gerry Worner Vehicle lD Number 0 $zc, col. vc dash location $774 00 $0.00 $26,336 95 $26,ss6.95 Your Purchase Order # Thanks for your busrness/ p To / Lessee / End User: Maplewood, MN, City of Chief Paul P Schnell. Kevin Johnson Police Dept. 1830 County Rd B East Maplewood, MN 55109 Signed Project # MN Contract 83065 Phone 651-249-2602 FAX: 651-249-2699 and lnitialed and Date Fleet Department VEHICLE Maplewood, MN, City of Chief Paul P. Schneli; Kevin Johnson '1830 County Rd B East Maplewocd, MN 55109 paul schnell@maplewoodmn. gov Stock No. Year Make Maplewood K8 2A16 Ford Police lnterceptor Color: YG Med Titanium/Black clothivtnyl Price of Vehicle Contract 83065 2016 price lncludes rearview camera display in rearview mirror vs. std. Options & Extras Add for Dept. options per specs $774 00 Dealer installed options Delivery Subtotal Trade - ln Total Cash Price each: Terms: Net 30 days; add daily interes 2228 College trIay' PO Box 338 ' FergUs Falls, MN 56538-0338 218-998-8866. 80,0.477-3013 Ext. 8866 . Fax 218-998-8813 . www.nelsonfergusfalls.com QUOTE NUMBER F Maplewood K8A T Printed Name . Egual EmploymeDt Appoftunity/A Ifirmalive A clion Employer.Maplewood K8A 16H T 123 12121/2A15 G4, Attachment 1 Packet Page Number 77 of 127 Customer: Attn.:(Name, Dept: Address: Phone: Fax: Maplewood, MN, City of Titie) Chief Paul P. Schnell; Kevin Johnson Police Dept. 1830 County Rd B East Maplewood, MN 55109 651-249-2602 651-2494699 iJelson Auto Center Fleet Department PO Box 338 Fergus Falls, MN 56538-0338 Gerry Worner email paul-schnell@maplewoodmn.gov MN Contract 83065 1 Ford Police lnterceptor Utility Vehicle All Wheel Drive License Plate brakdet - front (Std. for MN) Auxiliary rear Air conditioning Cloth rear seat, instead of standard vinyl rear seat Speed Limited Calibration WEcoBoost V6 131 mph top speed , EcoBoost 3.5 L VG engine 131 mph top speed (non E85) Garnet Red Clearcoat for MN State Patrol Bright Red for Fire Dept. vehicle Two tone with vinyl on roof and 4 doors Two tone with vinyl on roof and 2 front doors Two tone with vinyl on roof only Two tone with vinyl on 2 front doors only Vinyl Word 'POLICE'wrap on both sides for 2 tone effect gerryworner@nelsonfergusfalls.com Line 2 Marked Utility Vehicle Phone: Fax: recommended 2{ 8-998-8866 21 8-998-881 3 2016 1 K8A $25,562.95 $25,562.95 Power passenger seat NEW for 2016 Rear view camera display in mirror, vs. in std. 4" diagonal screen on dash cannot be modified once vehicle is built; must specify at time of order SYNC Voice Activated Communication System Engine block heater Delete carpet floor covering; std.full rubber floor instead LH spotiamp halogen bulb LH spotlamp #LED bulb LH spotiamp dWhelen LED bulb recommended Dual spotlamps w/halogen bulbs Dual spotlamps w/LED bulbs Dual spotlamps w/Whelen LED bulbs Radio Noise Suppression bonding straps keyed alike (like Crown Yic) 1284X keyed alike (like Crown Vic\ 1294X keyed alike (like Crown Vic) 0135X keyed alike (like Crown Vic) 1435X keyed alike (like Crown Vic) 0576X keyed alike ilike Crown Vic) 0151X keyed alike (new code 2013 on) 1111X Remote keyless entry keyfob (w/o keypad; N/A w/keyed alike) Lock plunger for doors, hidden Lock plunger for doors, hidden, and rear door handles inoperable Pre wiring for grille lamp, siren & speaker 100 Watt siren/speaker includes bracket & pigtail Dome light, rear, in cargo area Red/Wh,te Daytime running lamps Automatic Headlamps Auxiliary Red/B,ue LEDs in front bumper fascia (requires #601 recommended Fotward pocket warning Red/Blue LEDs - WarnlParklTurn (requires #604) Wheel covers 18" full face Aluminum Wheels, 18" painted Police lnterior Upgrade (cloth rear seat, carpei lrontlrear w/4 mats, console) Delete Police lnierceptor Badge (for unmarked car or non-police dept.) Roof Rack side rails, black Delete std. front console plate (no charge/no credit) Lockable gas cap for Easy Fuel capless fuel filler BLIS Blind spot monitoring, cross traffic alert; Heated Mirrors (req. 53M $258) Heated outisde mirrors wlo Blind Spot Monitoiring LED Marker lightrs in left & right sideview mirrors (requires #604) Side marker lights in rear quarter glass Four switches on steering wheel (do SYNC, 53M) Four switches on steering wheel (wiEYNC, 53M) My Speed Fleet Managemnet . 88F FW $53 0087P $284.OO 1 $0.00 $0.00 153 174 87R $0.00 $532.00 1 53M 41H - tbL 51Y 51R $258.00 $79.00($103.00) s1!?.0E$'187.00 $187.00 $345.00 $2s8.00 1-i 51T $366.00512 $306.0051S $s41 .OO $580.00 $s7.00 $4s.00sgc $45.00 51V 1 60R 598 $87.00 59D $45.0059E $45.00sgF $4s 0059G $45.00r 59J $45.00 $45.00595 $227 0052H $122.0052P $140.00 18X $262.04171 $45.00 $4530 $3S.00 861 $99.0021L $481.00 $s3.00 $5s.00 942 1 651 64E $415.00 1 65U IDU $341.00 $0.00 $030 682 $136.00 85D $O.OO 1 9L $17.00 55B $475.00 Vinyl Word 'POLICE" wrap reflectlve Black Vinyl Vinyl Word "POLICE'wrap reflective White Vinyl Vinyl Word "SHERIFF'wrap White Vinyl Scuff Guards clear film on front of rear doors; protection from duty belt Additional owners manual Servicei Driveability/Emissions/Electrical Manuals (late avail.) Parts Manuals (late avail.) Technical Service Bulletins (annual subscription) Extended Warranty, Ford Extended Service PIan $1500 to $5500; will Page 1 subtotal $53.00 $s3.00638 $254.00 61 R $136.00 615 $136.00 43S $53.00 99T $3,120.0058MOO $9 t6.00 w4650 $S98 OO 91A S733.00 9'1C s61 1.00 91 H $428.OOglJ $266.00 91 D $694 00 91 E $694.00 91 F $694.00 91G $694 00 55D $79.00 OMANUAL $85.00 SMANUAL S498,OO PMANUAL $495.00 TSB $1 .395.00 1 549 ESP $%J37-95 standard with EcoBoost quote Maplewood K8A 16H T.123 12121t2015 G4, Attachment 1 Packet Page Number 78 of 127 Dept: Address Phone: Fax: Customer Maplewood, MN, City of Attn.:(Name,Title) Chief Paul P. Schnell; Kevin Johnson lVelson Auto Center Fleet Department PO Box 338 Fergus Falls, MN 56538-0338 Gerry Worner Phone: 218-998-8866 Fax:21 8-998-88 1 3 gerryworner@nelsonfergusfalls-com Line 2 Marked Utility Vehicle recommended recommended llolrce Dqpt_ 1830 County Rd B East Maplewood, MN 551 09 651-249-2602 651-249-2699 email paul.schnell@maplewoodmn.gov MN Contract 83065 Page 1 subtotal Additonal Factory options: rear console plate Cargo storage vault (NOT available with rear AC) Underbody Deflector plate Pre-Drilled holes only for LEDs rn headlamp housings Pre-Drilled holes only for LEDs in taillamp housings NEW for Two front integrated LED lights in headlamps Ballistic door panels, driver door only Ballistic door panels, boih froni doors Rear u/indow switches inoperative Rear locks operable, but rear door handles inoperab{e Delete rear door locks & handles inoperable (allows them to work) Courtesy lamps disabled when door opened (Dark car feature recommended Perimeter anti theft alarm (activated by hood. door, decklid) [req. 595 keyless entry] Reverse sensing Row 2 glass Light Solar tint, instead of std. deep tint Row 2 & cargo glass LiEht Solar tint, instead of std. deep tint Ultimate wiring package Police Wire Connector Kit Front Police Wire Connector Kit Rear 85R $30.0063V $213 00 . 76D $292 0090D $ L384.0090E $2,766.AA1 18W -68G, +681 $0.00_68c ($29.00)43D $17.00 $17.0,593 $ 105.00 76R $24O.OO92R $75.0092c $ 10s.00 67U $481.00 1 $26,187.ss $22.OO $22.OA $91 .00 21P $1 14.00 Two rear integrated white LED lights in tail lamps (see options for redlblue) Four flashing LEDs: 2 in back window & 2 liftgate bottom recommended Pkg. #24 Whelen PCCSR controller, relay center, wiring, rear plate Ready for the Road;Whelen Cencom controller, relay center, wiring Oealer lnstalled items Dealer reprogramming per item (daytime runnrng lamps, dark car feature, etc.) Dealer re-key 4 locks (ignition, 2 doors, Iiftgate) to specific key code Dealer silence chime tone for key in ignition Dealer installed keypad keyless entry (must have #595 remote entry) Dealer installled keyless entry, remote start, '1 fob do feedback Dealer installed remote start and keyless entry, 1 fob Wfeedback Dealer installed power lock button in rear, accessible with liftgate open Dealer installed 2" receiver hitch ,,rvi4 wire flat plug-in (add 9100 for 7 blade RV Dealer insialled running boards, black Roof Rack cross bars, dealer installed Ford molded mudflaps dealer installed Rubber slush mats, front pair Dealer installed Surveillance Mode Module (requires 76R reverse sensing) Dealer installed vinyl wrap on 4 doors for tv/o tone Dealer installed vinyl wrap on 4 upper door frames around windovrs Dealer installed vinyl wrap on 4 doors & roof for hyo tone Dealer installed vinyl wrap on hood and roof for two tone Dealer installed vinyl word wrap. White or Black POLICE or SHERIFF WORD $585.00 Dealer installed Reflective vinyl word wrap. White or Black. POLICE or SHERIFF REFWORD $685.00 2016 867 $110.00 $110.00 $53.00 KLES $39s.00 PB400 $667.00 -'P8452 $ 1 .007.00 P8454 $1.198.00 PB8 $543.00WBVSS $382.00 2GUN $536.00CANCEL $32O.OOTAILRB $397.00GRILTAIL $883.00 664 $743.00668 $371.0066C $398.00 67c $1 ,169.0067H $2,979.00 RPRGRM $75.00REKEY $32O,OO NOCHTME $125.00KPAD $ 195.00 RSTRT $497.00RLOCK $182.00plug) HITCH4 $510.00 RBDS $710 00 RACKCB $247.OOFLAPS $ 189.00 SMATS $1 17.00 suRVEtL $696.00WRAP4 $39s 00 WRAPF $ t70.oo WRAP4R $64s.OOWRAPTOP $500.00 Sffly,Si:Jiffi"J;ffili "-:J,:*::li g,n pnnurwrower extensjons ,t"o['J BSEB BB Setina 11O-VSRP sliding parlition w/recesssed gun panel wllower extensions CAGER $1,0gS.00 Setina 1oXL partition uncoated. w,recessed panel and seat e.{tensions CAGEXL $1,076.00 Setina 12-PolyC rear cargo paftitron, polycarbonate scratch resistant RCAGE $793.00 Setina 12 EXP rear vinyl coated expanded metal partitron RCGEIVI $761.00 Push Bumper, Setina PB 400VS, installed Push Bumper, Setina PB 450L2VS wl2 redlblue lights, installed Push Bumper, Setina PB 450L4VS wl4 redlbtue lights, installed Fender Protector, Setina PB8-VS Rear Window barriers Setina steel Setina single vertical gun mount Universal lock, handcuff key, unwired Setina dual vedical gun mounUlock shotgun/AR-15, handcuff keys, unwired Toggle switch to disable brake lights and backup lights RedlBlue LEDs in faillamps only Red/Blue LEDs in taillamps & grille (not available vrith EcoBoost V6) Hennepin, Ramsey, Washington, or Beltrami Counties; only marked vehicles exempt Option to pick up car in Fergus Falls, MN Red/Blue LEDs in taillamps & Headlights trequires 86P pre-drilled hotes $'l '10.00) 4CRNRRB $883.00Headlamp flasher system. flashes 2016 halogen High Beams HFLASH $397.00 Alarm system: Hornilights upon doorihatch violation. w/2 remotes ALARM $263.00 Extra key lw,o microchip, simple "dumb" key) each KEy $10.00 Extra remote entry keyfob (limit of 4 total per vehicle on dealer rnstalled) each REMOTE $142.00Transit lmprovement vehicle Excise Tax on any delivery with jn Anoka. Dakota, TIVET s20.00 ($4s 00) $26,336.esTotal pages 1 and 2 Maplewood K8A 16H T.'123 12t21t2O15 G4, Attachment 1 Packet Page Number 79 of 127 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Chris Swanson, Environmental and City Code Specialist DATE: December 29, 2015 SUBJECT: Approval of 2016 Trash Hauling Contract for City Facilities Introduction The City has trash hauling needs at its main campus and parks. The City’s current trash hauling contract with Republic Services will expire at the end of January 2016. The City must enter into a new contract for 2016. Background Republic Services collects trash from all City buildings on campus (City Hall, 1902 Building, and the Community Center) and from three parks (Goodrich, Wakefield, and Harvest). City staff requested proposals from all commercial haulers in Maplewood, three haulers responded. Attached to this report are the bids from Republic Services, W aste Management, and Aspen Waste. All proposals also include organics collection at City facilities for 2016. Republic Services’ proposal was the least expensive at $22,829 per year ($1,902 per month, which is a reduction of nearly $450 from the 2015 total). Budget Impact The City facilities trash hauling contract is planned and budgeted through the General Fund and Maplewood Community Center Fund. Monthly expenses will be $1,902 per month (a reduction of $450 from the 2015 total). Recommendation Authorize the City Manager to enter into an agreement with Republic Services for 2016 trash services at City facilities. The new rates will go into effect February 1, 2016 through January 31, 2017. Attachments 1. Republic Services Proposal 2. Waste Management Proposal 3. Aspen Waste Proposal G5 Packet Page Number 80 of 127 Building Container Quanity Size Frequency Monthly Rate Annual Cost Per Location Organics Per week (including all taxes and charges)(including all taxes and charges) City Hall 1 90 gal 1x $51.00 $612.00 Public Works 1 90 gal 1x $51.00 $612.00 Maplewood Community Center 2 2 yards 1x $115.00 $1,380.00 Wakefield Park (all year) none Harvest Park (April -October)none Hazelwood (July 4 th )none Goodrich Park (April - October )none Trash City Hall 1 6 2x $304.06 $3,648.72 Public Works 1 6 2x $304.06 $3,648.72 Maplewood Community Center 2 4 2x $482.30 $5,787.60 Wakefield Park 1 8 1x $220.18 $2,642.16 Harvest Park (April-October)2 8 1x $429.87 $2,579.22 Goodrich Park (April-October)1 8 1 $220.18 $1,321.08 Total $2,177.65 $22,231.50 Trash Rolloff (On Call) Hazelwood Park (July 1)1 20 yd one time $597.63 Not Needed Fire Training Facility 1 10 yd one time $534.72 Not Needed Republic Services Proposal Maplewood City Facility Trash and Organic Collection Service Price Sheet Additional Contract Requirements 1. The Contract runs for one year with no automatic extensions. The contract will begin the 1st day of the month after all Parties have signed the contract. 2. No cart delivery or removal fees besides from what is specified in the proposal shall be charged. 3. There shall be no automatic increase in pricing. If there is variable fee pricing the applicant shall provide supporting pricing documentation with the proposal along with the metrics for when the price increases occurs. 4. There shall be not late fee on invoices under 60 days past the invoice due date. 5. If the hauler subcontracts any of the service the contractor shall be provided the name of the company, a contact, and the address of the vendor. The city shall approve all vendors before service is started. 6. All trash waste (excluding the source separated organics) must be hauled to the Resource Recovery Facility in Newport. Annually, a letter certifying that the city’s waste ended at the RRT facility is required from the hauler. Annually or if the facility changes, the hauler shall provide the city with the name and address of the facility where the organics are hauled. G5, Attachment 1Packet Page Number 81 of 127 G5, Attachment 2 Packet Page Number 82 of 127 Aspen Waste Proposal G5, Attachment 3Packet Page Number 83 of 127 G6 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mychal Fowlds, IT Director DATE: January 6, 2016 SUBJECT: Approval to make payment for Eden Systems yearly support contract Introduction Support contracts for software are a major necessity because there are always fixes and updates and without the support contracts we’re entitled to none of these. Also, to speak with any of our third-party vendors a support contract is required. Background The City of Maplewood has been using Eden Systems for quite some time. We are now using Eden Systems as the major software package for Finance, Community Development, Public Works, HR and Citizen Services divisions. All city employees who work on the budget use Eden Systems. Budget Impact This purchase has been planned for and will be funded from the 2016 IT Fund in the amount of $55,544.39. Recommendation It is recommended that authorization is given to pay the support contract for Eden Systems so as to keep current with updates and to keep Eden Systems support available for staff. Attachments 1. Eden Systems invoice Packet Page Number 84 of 127 G6, Attachment 1 Packet Page Number 85 of 127 G6, Attachment 1 Packet Page Number 86 of 127 G7 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director Citizen Services DATE: January 06, 2016 SUBJECT: Approval of Resolution for a Massage Premise License for A Massage Escape, 1774 Cope Ave Introduction An application for a Massage Center – Premise license was submitted to the City on December 15, 2015 by Karla Kuehl, owner and manager of A Massage Escape, to be located at 1774 Cope Avenue. Background Ms. Kuehl obtained her massage therapy certification at the Aveda Institute, following the completion of 600 hours in the art and science of massage therapy and total body care, in 1997. She has owned/operated A Massage Escape in the city of Blaine since 2006 and plans to work in conjunction with Ideal Skin Laser Rejuvenation Center in Maplewood. For the purposes of this license application, a background investigation was conducted on Ms. Kuehl; nothing was indentified during this investigation that would prohibit the issuance of this license. Recommendation It is recommended that the Council approve the Resolution to for a Massage Center – Premise License for A Massage Escape, 1774 Cope Avenue, contingent upon satisfactory results of building, fire, health inspections, and required documentation submitted. Attachment: 1. Resolution of Approval Packet Page Number 87 of 127 G7, Attachment 1 RESOLUTION Approval of a Massage Center – Premise License to A Massage Escape, 1774 Cope Avenue HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that Massage Center – Premise license for A Massage Escape is approved, with approval granted herein subject to satisfactory results of required Police, Fire, health inspections, and required documentation submitted. Packet Page Number 88 of 127 J1 MEMORANDUM TO: City Manager Melinda Coleman FROM: Paul P. Schnell, Chief of Police DATE: January 4, 2016 SUBJECT: Approval of Agreement with Computer Forensic Services for Investigative Digital Equipment Forensics Services Introduction The City of Maplewood Police Department requests that the City Manager and Police Chief be authorized to enter into a purchase of service agreement with Computer Forensics Services of Minnetonka, MN for investigative digital equipment, cell/smart phone and computer forensics and analysis. The agreement allows for purchase of service not to exceed $45,000.00. Background Over the past 6+ years the Maplewood Police Department had a specially trained investigator perform digital forensic analysis of digital equipment (i.e. media storage devices, jump drives, etc.), cellular/smart phones, and computers. Over the past year, internal discussions were held about the investigative position handling these duties. As might be expected, nearly every case of significance investigated by the Maplewood Police Department includes some amount of digital forensics, most commonly cellular/smart phones. With the current investigator seeking to come out of investigations (into patrol) and the department’s cellular and computer forensics equipment needing upgrading/replacement, department personnel explored other options. Department staff engaged in discussions about the possibility of collaborating with the Ramsey County Sheriff’s Office, which offers some benefits, but includes Maplewood personnel working on cases from other communities, as well as, our own. Currently, the workload generated by Maplewood cases alone consumes a full-time investigative position. We also met with Mark Lanterman, the Chief Technology Officer for Computer Forensic Services, Inc. based in Minnetonka, MN. Computer Forensics Services currently provides digital equipment, cell/smart phone, and computer forensics services for the Hennepin County Sheriff’s Office and by extension all suburban Hennepin County communities. Computer Forensics Services provides a broad array of digital forensics analysis services. Most of the personnel currently employed by Computer Forensic Services are former law enforcement officers/investigators with a background in computer forensics. Discussions with other suburban Hennepin County police chiefs who utilize Computer Forensic Services indicate positive working relationships and quick turnarounds of digital evidence. After considerable internal discussion of the benefits and challenges associated with maintaining and staffing an interval capability to manage and analyze the amount of digital evidence we receive, the decision was made to repurpose budgeted funds needed train a replacement computer forensics specialist, maintain needed upgrades of cellular and computer forensics infrastructure, and renew forensics system licenses to a purchase of services contract with the Computer Forensics Services. Packet Page Number 89 of 127 J1 The contract includes unlimited analysis of digital equipment, mobile phones, and computers. After the first 90 days of the agreement and every 90 days thereafter, the department will assess the extent to which the number of forensic evaluations warrants the estimated monthly cost of $4,090.00 Budget Impact The cost associated with this purchase of service contract is in line with the 2016 budget devoted to computer forensics. Recommendation It is recommended that the City Council authorize the City Manager to finalize and execute the purchase of services agreement between the City of Maplewood and Computer Forensics Services not to exceed $45,000.00. Attachments 1. Purchase of Service Agreement. Packet Page Number 90 of 127 J1, Attachment 1 (Revised 12/2015) Contract No: MWPD-2016 PROFESSIONAL SERVICE AGREEMENT This Agreement is between the CITY OF MAPLEWOOD, STATE OF MINNESOTA, 1830 County Road B East, Maplewood, Minnesota 55109 (“CITY”), on behalf of the City of Maplewood Police Department, 1830 County Road B East, Maplewood MN 55109, (“DEPARTMENT”) and Computer Forensic Services, Inc., 601 Carlson Parkway, Suite 1250, Minnetonka, Minnesota 55305 (“CONTRACTOR”). The parties agree as follows: 1. TERM AND COST OF THE AGREEMENT CONTRACTOR agrees to furnish services to the CITY commencing February 1, 2016 and expiring December 31, 2016 unless cancelled or terminated earlier in accordance with the Default and Cancellation/Termination provisions of this Agreement. The total cost of this Agreement shall not exceed Forty-Five Thousand Dollars ($45,000.00). 2. SERVICES TO BE PROVIDED Pursuant to the terms herein, CONTRACTOR shall perform digital forensic services that may include imaging services, onsite services, data analysis and consulting, expert witness services, data storage services, and/or other services to be determined by the parties (“Services”). CITY shall have the right to cancel or suspend the work of any CONTRACTOR’s personnel provided through this Agreement without prior notification and without termination of this Agreement. In such events, CONTRACTOR shall be paid for service rendered through the date of cancellation or suspension. CITY shall have the right to request replacement of any CONTRACTOR personnel, in its sole discretion. Upon receiving CITY’S request to remove and replace personnel from an engagement, CONTRACTOR shall immediately notify CITY when a suitable replacement would be available. All right, title and interest in all copyrightable material which CONTRACTOR may conceive or originate either individually or jointly with others, and which arises out of the performance of this Agreement, are the property of the CITY. CONTRACTOR shall assign to the CITY all right, title, interest and copyrights of the copyrightable material. CONTRACTOR also agrees, upon request of the CITY, to execute all papers and perform all other acts necessary to assist the CITY to obtain and register copyrights on those materials. Where applicable, works for authorship created by CONTRACTOR for Packet Page Number 91 of 127 2 the CITY in performance of this Agreement shall be considered “works made for hire” as defined in the U.S. Copyright Act. CONTRACTOR hereby warrants that, when legally required, CONTRACTOR shall obtain the written consent of both the owner and licensor to reproduce, publish, and/or use any material supplied to the CITY including but not limited to software, hardware, documentation, and/or any other item. CONTRACTOR further warrants that any material or item delivered by CONTRACTOR will not violate the United States Copyright Law or any property right of another and agrees that CONTRACTOR shall defend, indemnify, and hold harmless the CITY, its officials, officers, agents, volunteers, and employees, at CONTRACTOR’s own expense against any alleged infringement of any copyright or property right. 3. PAYMENT FOR SERVICES Payment for services shall be made directly to CONTRACTOR after completion of the services upon the presentation of a claim as provided by law governing the CITY’S payment of claims and/or invoices. CONTRACTOR shall submit monthly invoices for services rendered on forms which may be furnished by the CITY. Payment shall be made within forty-five (45) days from receipt of the invoice. 4. INDEPENDENT CONTRACTOR CONTRACTOR shall select the means, method, and manner of performing the services. Nothing is intended or should be construed as creating or establishing the relationship of a partnership or a joint venture between the parties or as constituting CONTRACTOR as the agent, representative, or employee of the CITY for any purpose. CONTRACTOR is and shall remain an independent contractor for all services performed under this Agreement. CONTRACTOR shall secure at its own expense all personnel required in performing services under this Agreement. Any personnel of CONTRACTOR or other persons while engaged in the performance of any work or services required by CONTRACTOR will have no contractual relationship with the CITY and will not be considered employees of the CITY . The CITY shall not be responsible for any claims that arise out of employment or alleged employment under the Minnesota Unemployment Insurance Law or the Workers’ Compensation Act of the State of Minnesota on behalf of any personnel, including, without limitation, claims of discrimination against CONTRACTOR, its officers, agents, contractors, or employees. Such personnel or other persons shall neither require nor be entitled to any compensation, rights, or benefits of any kind from the CITY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, workers’ compensation, unemployment compensation, disability, severance pay, and retirement benefits. J1, Attachment 1 Packet Page Number 92 of 127 3 5. NON-DISCRIMINATION AND AFFIRMATIVE ACTION A. In accordance with the CITY’S policies against discrimination, CONTRACTOR agrees that it shall not exclude any person from full employment rights nor prohibit participation in or the benefits of, any program, service or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, or national origin. No person who is protected by applicable Federal or State laws against discrimination shall be subjected to discrimination. 6. INDEMNIFICATION CONTRACTOR agrees to defend, indemnify, and hold harmless the CITY, its officials, officers, agents, volunteers and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney’s fees, resulting directly or indirectly from any act or omission of CONTRACTOR, a subcontractor, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this Agreement, and against all loss by reason of the failure of CONTRACTOR to perform any obligation under this Agreement. For clarification and not limitation, this obligation to defend, indemnify and hold harmless includes but is not limited to any liability, claims or actions resulting directly or indirectly from alleged infringement of any copyright or any property right of another, the employment or alleged employment of CONTRACTOR personnel, the unlawful disclosure and/or use of protected data, or other noncompliance with the requirements of the Data Practices provisions set forth in Section 9 hereof. 7. INSURANCE A. With respect to the services provided pursuant to this Agreement, CONTRACTOR agrees at all times during the term of this Agreement, and beyond such term when so required, to have and keep in force the following insurance coverages: Limits 1. Commercial General Liability on an occurrence basis with contractual liability coverage: General Aggregate $2,000,000 Products—Completed Operations Aggregate 2,000,000 Personal and Advertising Injury 1,500,000 Each Occurrence—Combined Bodily Injury and Property Damage 1,500,000 J1, Attachment 1 Packet Page Number 93 of 127 4 2. Workers’ Compensation and Employer’s Liability: Workers’ Compensation Statutory If CONTRACTOR is based outside the State of Minnesota, coverage must comply with Minnesota law. In accordance with Minnesota law, if CONTRACTOR is a sole proprietor, it is exempted from the above Workers’ Compensation requirements. In the event that CONTRACTOR should hire employees or subcontract this work, CONTRACTOR shall obtain the required insurance. Employer’s Liability. Bodily injury by: Accident—Each Accident 500,000 Disease—Policy Limit 500,000 Disease—Each Employee 500,000 3. Professional Liability— Per Claim 1,500,000 Aggregate 2,000,000 The professional liability insurance must be maintained continuously for a period of two years after the expiration, cancellation or termination of this Agreement. B. An umbrella or excess policy over primary liability insurance coverages is an acceptable method to provide the required insurance limits. The above establishes minimum insurance requirements. It is the sole responsibility of CONTRACTOR to determine the need for and to procure additional insurance which may be needed in connection with this Agreement. Upon written request, CONTRACTOR shall promptly submit copies of insurance policies to the CITY. CONTRACTOR shall not commence work until it has obtained required insurance and filed with the CITY, a properly executed Certificate of Insurance establishing compliance. If the certificate form contains a certificate holder notification provision, the certificate shall state that the insurer will endeavor to mail the CITY thirty (30) day prior written notice in the event of cancellation/termination of any described policies. If CONTRACTOR receives notice of cancellation/termination from an insurer, CONTRACTOR shall fax or email a copy of the notice to the CITY within two business days. CONTRACTOR shall furnish to the CITY updated certificates during the term of this Agreement as insurance policies expire. If CONTRACTOR fails to furnish proof of insurance coverages, the CITY may withhold payments and/or pursue J1, Attachment 1 Packet Page Number 94 of 127 5 any other right or remedy allowed under the contract, law, equity, and/or statute. The CITY does not waive any rights or assume any obligations by not strictly enforcing the requirements set forth in this section. CONTRACTOR waives all rights against CITY, its officials, officers, agents, volunteers, and employees for recovery of damages to the extent that damages are covered by insurance of the CONTRACTOR. C. Duty to Notify. CONTRACTOR shall promptly notify the CITY of any claim, action, cause of action or litigation brought against CONTRACTOR, its employees, officers, agents or subcontractors, which arises out of the services contained in this Agreement. CONTRACTOR shall also notify the CITY whenever CONTRACTOR has a reasonable basis for believing that CONTRACTOR and/or its employees, officers, agents or subcontractors, and/or the CITY, might become the subject of a claim, action, cause of action, criminal arrest, criminal charge or litigation arising out of and/or related to the services contained in this Agreement. Failure to provide the notices required by this section is a material violation of the terms and conditions of this Agreement. 8. CONFIDENTIALITY Subject to applicable law, including but not limited to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, and the terms herein, CONTRACTOR will maintain the confidentiality of all project information that the MAPLEWOOD POLICE DEPARTMENT (MPD) discloses and/or entrusts to the custody of CONTRACTOR. CONTRACTOR will not disclose any confidential information obtained during the course of providing services for MPD to any third party, except as may be required by law or court order. MPD will immediately provide CONTRACTOR with any relevant order or stipulation regarding the handling of any confidential information. Except as required to comply with CONTRACTOR’s other legal obligations, e.g., taxes etc, and as directed by CITY, CONTRACTOR shall return or irretrievably destroy Data, computers hardware, software, materials and other evidence provided by CITY. Further, CONTRACTOR agrees to comply with the provisions of the Non-Disclosure Agreement, attached as Exhibit B. 9. RECORDS – AVAILABILITY/ACCESS Subject to the requirements of Minnesota Statutes Section 16C.05, Subd. 5, CONTRACTOR agrees that the CITY, the State Auditor, or any of their authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of CONTRACTOR and involve transactions relating to this Agreement. CONTRACTOR shall maintain these materials and allow access J1, Attachment 1 Packet Page Number 95 of 127 6 during the period of this Agreement and for six (6) years after its expiration, cancellation or termination. 10. SUCCESSORS, SUBCONTRACTING AND ASSIGNMENTS A. CONTRACTOR binds itself, its partners, successors, assigns and legal representatives to the CITY for all covenants, agreements and obligations contained in the contract documents. B. CONTRACTOR shall not assign, transfer or pledge this Agreement and/or the services to be performed, whether in whole or in part, nor assign any monies due or to become due to it without the prior written consent of the CITY. A consent to assign shall be subject to such conditions and provisions as the CITY may deem necessary, accomplished by execution of a form prepared by the CITY and signed by CONTRACTOR, the assignee and the CITY. Permission to assign, however, shall under no circumstances relieve CONTRACTOR of its liabilities and obligations under the Agreement. C. CONTRACTOR shall not subcontract this Agreement and/or the services to be performed, whether in whole or in part, without the prior written consent of the CITY . Permission to subcontract, however, shall under no circumstances relieve CONTRACTOR of its liabilities and obligations under the Agreement. Further, CONTRACTOR shall be fully responsible for the acts, omissions, and failure of its subcontractors in the performance of the specified contractual services, and of person(s) directly or indirectly employed by subcontractors. Contracts between CONTRACTOR and each subcontractor shall require that the subcontractor’s services be performed in accordance with the terms and conditions specified herein. CONTRACTOR shall make contracts between CONTRACTOR and subcontractors available upon request. D. CONTRACTOR shall notify the CITY in writing if another person/entity acquires, directly or indirectly, more than 50 percent of the voting power of the shares entitled to vote for directors of CONTRACTOR. Notice shall be given within ten (10) days of such acquisition and shall specify the name and business address of the acquiring person/entity. The CITY reserves the right to require the acquiring person/entity to promptly become a signatory to this Agreement by amendment or other document so as to help assure the full performance of this Agreement. 11. MERGER AND MODIFICATION A. The entire Agreement between the parties is contained herein and supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items that are referenced or that are attached are incorporated and made a part of this Agreement. If there is any conflict between the terms of this J1, Attachment 1 Packet Page Number 96 of 127 7 Agreement and referenced or attached items, the terms of this Agreement shall prevail. B. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties. The express substantive legal terms contained in this Agreement including but not limited to the License, Payment Terms, Warranties, Indemnification and Insurance, Merger and Modification, Default and Cancellation/Termination or Minnesota Law Governs may not be altered, varied, modified or waived by any change order, implementation plan, scope or work, development specification or other development process or document. 12. DEFAULT AND CANCELLATION/TERMINATION A. If CONTRACTOR fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, it shall be in default. Unless CONTRACTOR’s default is excused by the CITY, the CITY may upon written notice immediately cancel or terminate this Agreement in its entirety. Additionally, failure to comply with the terms of this Agreement shall be just cause for the CITY to delay payment until CONTRACTOR’s compliance. In the event of a decision to withhold payment, the CITY shall furnish prior written notice to CONTRACTOR. B. Upon cancellation or termination of this Agreement: 1. At the discretion of the CITY and as specified in writing by the Contract Administrator, CONTRACTOR shall deliver to the Contract Administrator copies of all writings so specified by the CITY and prepared by CONTRACTOR in accordance with this Agreement. The term “writings” is defined as: Handwriting, typewriting, printing, photocopying, photographing, facsimile transmitting, and every other means of recording, including electronic media, any form of communication or representation, including letters, works, pictures, drawings, sounds, or symbols, or combinations thereof. 2. The CITY shall have full ownership and control of all such writings. CONTRACTOR shall have the right to retain copies of the writings. However, it is agreed that CONTRACTOR without the prior written consent of the CITY shall not use these writings for any purpose or in any manner whatsoever; shall not assign, license, loan, sell, copyright, patent and/or transfer any or all of such writings; and shall not do anything which in the opinion of the CITY would affect the CITY’s ownership and/or control of such writings. J1, Attachment 1 Packet Page Number 97 of 127 8 C. Notwithstanding any provision of this Agreement to the contrary, CONTRACTOR shall remain liable to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by CONTRACTOR. Upon notice to CONTRACTOR of the claimed breach and the amount of the claimed damage, the CITY may withhold any payments to CONTRACTOR for the purpose of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. Following notice from the CITY of the claimed breach and damage, CONTRACTOR and the CITY shall attempt to resolve the dispute in good faith. D. The above remedies shall be in addition to any other right or remedy available to the CITY under this Agreement, law, statute, rule, and/or equity. E. The CITY’s failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. F. This Agreement may be canceled/terminated with or without cause by either party upon thirty (30) day written notice. 13. SURVIVAL OF PROVISIONS Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement include but are not limited to: SERVICES TO BE PROVIDED (as to ownership of property); INDEPENDENT CONTRACTOR; INDEMNIFICATION; INSURANCE; DATA PRACTICES; RECORDS- AVAILABILITY/ACCESS; DEFAULT AND CANCELLATION/TERMINATION; PROMOTIONAL LITERATURE; and MINNESOTA LAW GOVERNS. 14. CONTRACT ADMINISTRATION In order to coordinate the services of CONTRACTOR with the activities of the MAPLEWOOD POLICE DEPARTMENT so as to accomplish the purposes of this Agreement, Chief Paul Schnell or successor, (“Contract Administrator"), shall manage this Agreement on behalf of the CITY and serve as liaison between the CITY and CONTRACTOR. 15. COMPLIANCE AND NON-DEBARMENT CERTIFICATION A. CONTRACTOR shall comply with all applicable federal, state and local statutes, regulations, rules and ordinances currently in force or later enacted. J1, Attachment 1 Packet Page Number 98 of 127 9 B. If the source or partial source of funds for payment of services under this Agreement is federal, state or other grant monies, CONTRACTOR shall comply with all applicable conditions of the specific referenced or attached grant. C. CONTRACTOR certifies that it is not prohibited from doing business with either the federal government or the State of Minnesota as a result of debarment or suspension proceedings. 16. SUBCONTRACTOR PAYMENT As required by Minnesota Statutes Section 471.425, Subd. 4a, CONTRACTOR shall pay any subcontractor within ten (10) days of CONTRACTOR’s receipt of payment from the CITY for undisputed services provided by the subcontractor. CONTRACTOR shall pay interest of 1½ percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, CONTRACTOR shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from a prime contractor must be awarded its costs and disbursements, including any attorney’s fees, incurred in bringing the action. 17. PAPER RECYCLING The CITY encourages CONTRACTOR to develop and implement an office paper and newsprint recycling program. 18. NOTICES Any notice or demand which must be given or made by a party under this Agreement or any statute or ordinance shall be in writing, and shall be sent registered or certified mail. Notices to the CITY shall be sent to the CITY Administrator with a copy to the originating Department at the address given in the opening paragraph of the Agreement. Notice to CONTRACTOR shall be sent to the address stated in the opening paragraph of the Agreement or to the address stated in CONTRACTOR’s Form W-9 provided to the CITY. 19. CONFLICT OF INTEREST CONTRACTOR affirms that to the best of CONTRACTOR’s knowledge, CONTRACTOR’s involvement in this Agreement does not result in a conflict of interest with any party or entity which may be affected by the terms of this Agreement. CONTRACTOR agrees that, should any conflict or potential conflict of interest become known to CONTRACTOR, CONTRACTOR will immediately notify the CITY of the conflict or potential conflict, specifying the part of this Agreement giving rise to the conflict or potential conflict, and will advise the CITY whether CONTRACTOR will or will not resign from the other engagement or representation. J1, Attachment 1 Packet Page Number 99 of 127 10 20. MINNESOTA LAWS GOVERN The Laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the State of Minnesota. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK J1, Attachment 1 Packet Page Number 100 of 127 11 CITY APPROVAL CITY OF MAPLEWOOD Reviewed by the City STATE OF MINNESOTA Attorney By: __________________________ By: ______________________________________ Alan Kantrud, City Attorney Melinda Coleman, City Manager Date: Date: MAPLEWOOD POLICE DEPT. CONTRACTOR* By: ___________________________ By: Paul P. Schnell Chief of Police Maplewood Police Department Printed Name: Printed Title: Date:____________________ Date: _____________________________ * CONTRACTOR warrants that the person who executed this Agreement is authorized to do so on behalf of CONTRACTOR as required by applicable articles, bylaws, or resolutions. CONTRACTOR shall submit applicable documentation (articles, bylaws, resolutions or ordinances) that confirms the signatory’s delegation of authority. This documentation shall be submitted at the time CONTRACTOR returns the Agreement to the City. Documentation is not required for a sole proprietorship. J1, Attachment 1 Packet Page Number 101 of 127 12 EXHIBIT A: NON-DISCOLURE AGREEMENT As used herein and as consistent with applicable law, “Data” shall mean any information or data in any format or media, electronic or otherwise, that is collected, created, received, maintained or disseminated by CITY, that is provided by, through or on behalf of CITY, its personnel, clients or affiliates, that is acquired by CONTRACTOR or CONTRACTOR personnel by virtue of access to other Data or CITY premises, personnel, clients, data or computers, or that is otherwise acquired in the course of performing under this Agreement. All references herein to CONTRACTOR shall include CONTRACTOR’s personnel including but not limited to CONTRACTOR’s directors, officers, employees, subcontractors, partners, personnel, volunteers and all other agents and representatives directly or indirectly connected to CONTRACTOR or performing services related to the project or CITY, as well as CONTRACTOR’S parents, subsidiaries and affiliates and their personnel (may hereinafter collectively be referred to as “Personnel”). Pursuant to the terms of the Agreement, CONTRACTOR agrees to the following terms and conditions: 1. CONTRACTOR shall use, control and safeguard Data in compliance with the terms of this Agreement and with applicable law including but not limited to the provisions of the Minnesota Government Data Practices Act. 2. CONTRACTOR, its officers, agents, owners, partners, employees, volunteers and subcontractors shall abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 (MGDPA), the Health Insurance Portability and Accountability Act and implementing regulations, if applicable, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality. If CONTRACTOR creates, collects, receives, stores, uses, maintains or disseminates data because it performs functions of the CITY pursuant to this Agreement, then CONTRACTOR must comply with the requirements of the MGDPA as if it were a government entity, and may be held liable under the MGDPA for noncompliance. CONTRACTOR shall immediately notify CITY in the event CONTRACTOR receives a request for data under the Minnesota Government Data Practices Act, then shall respond as directed by CITY. 3. CONTRACTOR shall advise all of Personnel who may have access to Data of the obligations imposed by the Agreement. CONTRACTOR’s Personnel shall not have access to any Data unless/until CONTRACTOR has informed Personnel of their obligations herein and unless/until CONTRACTOR’s Personnel have executed an agreement sufficient to protect CITY’S rights. CONTRACTOR shall make agreements with Personnel available upon request. 4. CONTRACTOR shall restrict access to Data to Personnel who have a need to know such information for the purpose of the Project and shall maintain a list of such individuals to whom Data is disclosed which will be provided to CITY at its request. J1, Attachment 1 Packet Page Number 102 of 127 13 5. CONTRACTOR shall take all other measures as may be reasonably necessary to safeguard and protect the Data from unauthorized access. 6. Neither CONTRACTOR nor any CONTRACTOR personnel, agents, employees, or subcontractors shall use, disclose or otherwise make available, directly or indirectly, any Data during the term of this Agreement or at any time thereafter except as required to perform services for COUNTY hereunder or as required by law or with CITY’S express written consent. 7. Nothing in the Agreement shall be construed to convey to CONTRACTOR, either expressly or by implication, any right, title or interest in the Data or in any patent, copyright, trade secret or other right, whether intellectual or otherwise, related thereto or to convey any right to make, use, sell exploit, or develop further the Data. 8. As further set forth in the Agreement, upon the completion of the Project, or at any time pursuant to the direction of CITY, CONTRACTOR will promptly return or destroy all Data and all materials received from CITY which contain any Data, including any written notes, memoranda, photocopies, computer-generated data or other similar repositories. If CONTRACTOR’s written notes, memoranda, photocopies, computer-generated data or other similar repositories contain Data, CONTRACTOR may, at its option, (i) deliver said materials to CITY; or (ii) destroy such materials and certify that such destruction has occurred; or (iii) provide the materials to CITY along with a written request to keep the materials for CONTRACTOR’s internal business use and purposes. Pursuant thereto, CITY may, in its sole discretion, permit CONTRACTOR to keep the materials. 9. CONTRACTOR acknowledges and agrees that it would be difficult to fully compensate the CITY or its constituents for damages resulting from the breach or threatened breach of the foregoing provisions and, accordingly, CITY will be entitled to seek injunctive relief, including without limitation temporary restraining orders, preliminary injunctions and permanent injunctions, to enforce such provisions. This provision with respect to injunctive relief will not, however, diminish the CITY right to claim and recover damages. J1, Attachment 1 Packet Page Number 103 of 127 J2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Chief of Police DATE: January 5, 2016 SUBJECT: Review and Approval of the Establishment of a City W ork Group for the Purpose of Analyzing Fire/Emergency Medical Services Delivery Models Introduction Since being appointed to the position of Public Safety Director on November 2, 2015, I’ve been working with Chief Lukin and Assistant Chief Mondor to better understand the department’s service demands, structure, and current and future staffing needs. As part of the inquiry process, I felt it necessary to review the City’s current model of fire department-based delivery of emergency medical services and the benefits and implications to the City’s fire response capabilities. Despite the potentially intrusive nature of such an inquiry, Chief Lukin and Assistant Chief Mondor have been immensely helpful in this endeavor. In addition to reviewing the department’s basic and advanced life support response services, the inquiry explored surface-level consideration of other unique or creative opportunities, such as an integrated community paramedicine program, which was conceptually presented to the Council about a year ago. Based on my review, I propose that the City establish a workgroup for the purpose of analyzing fire and Emergency Medical Service delivery models to meet the current and future needs of the City. Background The City of Maplewood currently offers those who live, work, and visit Maplewood requiring emergency medical care highly competent and well-managed services. Maplewood, like many other similarly situated communities, has an aging population that understandably demands more use of emergency medical care. In addition, a high percentage (70+%) of those receiving emergency care are covered by Medicare or Medicaid, which provides a considerably lower reimbursement rate than private medical insurance. In fact, in most instances, the reimbursement rate is lower than the City’s actual cost to provide the care. Given the high percentage of these below cost reimbursements, the City does not have a “payer mix” to spread these costs across the broad range of reimbursement types. Because of our demographics, Maplewood responds to an increasing number of EMS calls for service each year. As is widely known, Maplewood currently operates three (3) stations that are staffed around the clock with 2-3 fire fighter-paramedic/EMT’s. Of growing concern is the number of times when all 3 ambulances are actively engaged in EMS calls, leaving fire protection for City limited to a small number of remaining fire personnel and the well-established mutual aid agreements that exist locally. Fire department leadership is rightfully concerned about fire response capability when such circumstances exist. Packet Page Number 104 of 127 J2 The combination of the above concerns prompted recognition of the need to review the way we deliver these services. The core question that emerged is: What, if any, opportunity exists for a public-private or public-public partnership to address the current and future fire/EMS needs of the City of Maplewood? With the assistance of Chief Lukin and Assistant Chief Mondor, I set meetings with three area hospital-based EMS providers (Allina, HealthEast, and Regions/Health Partners) and the chief of the St. Paul Fire Department. The purpose of these meetings was to explore and generally discuss the following questions: • What services does your entity currently provide? • What does the future hold for emergency medical (and fire) service delivery? • What opportunities exist or could be established to create a unique service delivery model in a public-private (or public-public) partnership, if any? • What role could community paramedicine play in growing the general health and well- being of the City and to what extent could the entity assist to establish such an effort? • Would your organization be interested in meeting with a Maplewood workgroup impaneled for the purpose of reviewing the current delivery model and determining the possibility and/or viability of a future partnership? The meetings were quite productive and there was a strong interest in a future meeting(s) to explore the possibility of how a partnership could strengthen community health and emergency response. Proposal: I propose that a 10 (to 12) person workgroup be established to engage in an intensive exploration of the City’s current service delivery model, future fire/EMS needs, and to look at the range of creative possibilities/partnerships that might exist. The workgroup would hold approximately 10 four-hour meetings between mid-January and the end of April 2016. The workgroup’s efforts would culminate in the submission of a report to the City Manager and City Council summarizing the group’s learnings and provide a recommendation for any next steps that may be identified. It is anticipated that the report to the Council would be presented in May. I propose that the workgroup be comprised of the following: • Four to five (4-5) community members (business, finance, non-profit, general, etc.) • Assistant City Manager/Human Resource Director Mike Funk • Fire Chief Steve Lukin • Assistant Fire Chief Michael Mondor • A full-time firefighter paramedic • A part-time firefighter paramedic • Public Safety Director/Police Chief Paul Schnell The tentative agenda and focus of these 10 (4-hour long) meetings would be as follows: 1. Establishment of workgroup norms and operating structure, overview of the history of fire/EMS service delivery in Maplewood; statutory requirements for fire/EMS service delivery; a review of “primary service area” requirements, and a review of national fire and EMS response, capability, and staffing standards. 2. Fire and EMS demands in Maplewood – the current state – response times, capabilities, staffing needs and challenges. Understanding fire response realities/risk. Station placement and future needs. Community risk and need analysis. Workload analysis. Shift length considerations – cost and benefit. Packet Page Number 105 of 127 J2 3. Understanding the economics of fire/EMS: department budget, general fund versus enterprise fund, payer mix considerations, staff costs versus infrastructure costs, cost of services to consumers. 4. Workgroup discussion of current fire/EMS delivery model strengths, weaknesses, opportunities, and threats (SWOT). Identification of core value considerations for fire/EMS services for the City of Maplewood. 5. Meeting with Allina Emergency Medical Services – opportunities for creative public – private partnership 6. Meeting with HealthEast Medical Transportation - opportunities for creative public – private partnership 7. Meeting with Regions/HealthPartners - opportunities for creative public – private partnership 8. Meeting with St. Paul Fire - opportunities for creative public – public partnerships 9. Discussion and review of learnings. Assessment of need for additional information, if required. 10. Review and finalization of report and recommendation. The final report will include a recommendation for next steps. Should that recommendation include a partnership possibility, the Council will be asked to authorize the City Manager and public safety leadership staff to initiate detailed plans and draft agreements for any partnership, which would be brought back to the Council for final review and approval. Budget Impact The Public Safety Director will engage the services of a meeting facilitator. The costs would be covered by the existing department budget. Recommendation It is recommended that the City Council authorize the establishment of a City work group for the purpose of analyzing fire/Emergency Medical Services delivery models Attachments None Packet Page Number 106 of 127 J3 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, City Clerk DATE: January 4, 2016 RE: 2016 City Council Appointments to Boards, Commissions and Miscellaneous Groups At its first meeting of the year the City Council officially makes annual appointments to boards, commissions and groups of which the City is a member and to those who serve at the pleasure of the Council. The following appointments are for your consideration. Appointment 2015 Appointments 2016 Appointments Acting Mayor* Councilmember Cardinal Councilmember Xiong *Rotation of acting mayors: 2012 Councilmember Koppen, 2013 Councilmember Juenemann, 2014 Councilmember Cardinal,  2015 Councilmember Abrams  Auditor Contact Councilmember Abrams Councilmember Abrams Councilmember Juenemann Councilmember Juenemann (Alternate) Community Design Review Board Councilmember Abrams Councilmember Xiong Mike Martin (Staff Liaison) Mike Martin (Staff Liaison) Data Compliance Officers: Responsible Authority Karen Haag Karen Haag City Personnel Officer Terrie Rameaux Terrie Rameaux City Law Enforcement Officer Paul Schnell Paul Schnell Economic Development Authority Councilmember Abrams Chair Environment & Natural Councilmember Juenemann Councilmember Juenemann Resources Commission Shann Finwall (Staff Liaison) Shann Finwall (Staff Liaison) Fire Relief Association Mayor Slawik Mayor Slawik Relief By-Laws require Mayor Gayle Bauman (Staff Liaison) Melinda Coleman (Staff Liaison) to be member of the Board Gateway Corridor Commission Mayor Slawik Councilmember Smith Councilmember Koppen (Alt.) Nora Slawik Michael Thompson (Alternate) Michael Thompson (Alternate) Heritage Preservation Commission Marv Koppen Councilmember Xiong Ginny Gaynor (Staff Liaison) Ginny Gaynor (Staff Liaison) Housing & Economic Development Councilmember Koppen Councilmember Abrams Commission Mike Martin (Staff Liaison) Mike Martin (Staff Liaison) Human Rights Commission Councilmember Juenemann Councilmember Juenemann Karen Haag (Staff Liaison) Paul Schnell (Staff Liaison) Packet Page Number 107 of 127 Appointment 2015 Appointments 2016 Appointments Joint Ice Arena Board Councilmember Cardinal Councilmember Smith Councilmember Koppen Councilmember Xiong Mayor Slawik (Alternate) Mayor Slawik (Alternate) Maplewood Communications Councilmember Abrams Mayor Slawik (Alternate) Bryan Smith (Alternate) Maplewood Green Team Councilmember Juenemann Councilmember Juenemann Shann Finwall (Staff Liaison) Shann Finwall (Staff Liaison) Municipal Legislative Commission Melinda Coleman Melinda Coleman Mayor Slawik (Alternate) Mayor Slawik (Alternate) Councilmember Juenemann Councilmember Juenemann (Alternate) (Alternate) Official Newspaper Maplewood Review Maplewood Review Pioneer Press (Alternate) Pioneer Press (Alternate) Parks & Recreation Councilmember Abrams Councilmember Smith Commission DuWayne Konewko DuWayne Konewko Jim Taylor/Audra Robbins Jim Taylor/Audra Robbins (Staff Liaisons) (Staff Liaisons) Planning Commission Councilmember Cardinal Councilmember Abrams Mike Martin (Staff Liaison) Mike Martin (Staff Liaison) Police Civil Service Commission Councilmember Juenemann Councilmember Juenemann Terrie Rameaux (Staff Liaison) Terrie Rameaux (Staff Liaison) Ramsey County Dispatch Councilmember Juenemann Councilmember Juenemann Policy Committee Councilmember Abrams Ramsey County League Councilmember Cardinal Councilmember Xiong of Local Governments Marv Koppen (Alternate) Councilmember Smith (Alternate) Regional Mayors Mayor Slawik Mayor Slawik Rush Line Corridor Mayor Slawik Mayor Slawik Melinda Coleman (Staff Liaison) Bryan Smith (Alternate) Melinda Coleman (Staff Liaison) Suburban Area Chamber Melinda Coleman Melinda Coleman of Commerce Karen Haag (Alternate) Karen Haag (Alternate) Councilmember Cardinal (Alt.) Councilmember Abrams (Representative) Councilmember Koppen (Alt.) Councilmember Smith (Representative) Suburban Rate Authority Michael Thompson Michael Thompson St. Paul Water Utility Will Rossbach Will Rossbach Transportation Advisory Board Mayor Slawik Mayor Slawik Packet Page Number 108 of 127 J4 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director, Citizen Services DATE: January 5, 2016 RE: Approval of 2016 Rules of Procedure for City Council and Council Meetings Introduction The City Council Rules of Procedure for City Council and Council Meetings is reviewed annually by the city council for any changes and or requested updates. A copy of the manual is attached for review. Suggested edits are underlined for additions and struck through for deletions. Background Some edits were made to further clarify a current process. Aside from these types of edits you will find the following additions and or modifications to current procedures: Page 2 Addition – F. Telephone or Electronic Attendance at Meetings. State Statute 13D.021 clarifies that under certain conditions city council meetings can be held via electronic means. Page 2/3 Modification – G. Order of Business. The agenda has been modified moving Council Presentations and Administrative Presentations under Appointments and Presentations on the agenda. This gives the Council the occasion to report on meetings that they have attended or that are coming up and also activities and opportunities that are coming up that our community would be interested in. Also, staff will be expanding Administrative Presentations to include inviting new local businesses and other individuals of interest to the meeting to share their vision and successes with the council. Recommendation Direct staff to make the edits to the Rules of Procedure for City Council and Council Meetings as decided by the council. Attachments 1. 2016 Rules of Procedure for City Council and Council Meetings Packet Page Number 109 of 127 CITY OF MAPLEWOOD RULES OF PROCEDURE FOR CITY COUNCIL AND COUNCIL MEETINGS TABLE OF CONTENTS PAGE Section 1 Meetings .................................................................................... 1-23 Section 2 Agenda for Regular Meetings and Council Manager Workshop 3 - 4 Section 3 Limitation on Council Action ............................................................ 4 Section 4 Minutes ........................................................................................ 4-5 Section 5 Duties of the Presiding Officer......................................................... 5 Section 6 Rules of Debate ......................................................................... …..5 Section 7 Addressing the Council ................................................................... 6 Section 8 General Rules of Order ................................................................... 6 Section 9 Decorum and its Enforcement ...................................................... 6-7 Section 10 Ordinances, Resolutions, Motions and Reports .............................. 7 Section 11 Conduct of City Employees at City Council Meeting…… ……….7-8 Section 12 Waiver ............................................................................................. 8 Section 13 Adjournment .................................................................................... 8 Section 14 Council Administrative Policies ................................................ 98-11 J4, Attachment 1 Packet Page Number 110 of 127 2015 2016 Section 1 MEETINGS A. Regular City Council Meeting: The City Council shall hold regular meetings on the second and fourth Mondays of each month at 7:00 p.m., provided that when the day fixed for any regular meeting falls on a day designated by law as a legal holiday, such meeting shall be held at the same hour on the next succeeding Thursday, not a holiday, unless authorized by the City Council. Council Manager Workshop The City Manager may schedule a Council Manager Workshops may be held the first Monday of the month at 5:00 p.m. The City Manager has the authority to call a prior to a city council meeting if he/she deems there are pertinent or timely items necessary for consideration. B. Special The Mayor or any two members of the Council by writing filed with the City Clerk may call a special meeting. A special meeting is a meeting that is held at a time or location different from that of a regular meeting. The city clerk or his/her designee will post written notice of a special meeting on the principal bulletin board, located at the entrance of city hall and on the city website. The notice will state the date, time, place and purpose of the meeting. The city manager or his or her designee will notify each member of the city council of the special meeting by e-mail and telephone at least one day before the scheduled meeting. In calculating the number of days for providing notice, the first day that the notice is given will not be counted and the last of the notice will be counted. If the last day is a Saturday, Sunday or a legal holiday, that day is omitted from the calculation and the following day is considered the last day, unless it happens to be a Saturday, Sunday or a legal holiday. Except for trivial matters, business transacted at a special meeting shall be limited to that for which the meeting has been called. Emergency meetings may be called at any time providing all members of the Council sign waivers of notice to such meeting and said waivers shall be filed with the City Clerk. 1 J4, Attachment 1 Packet Page Number 111 of 127 2015 2016 Emergency Meetings – An “emergency meeting” is a special meeting to deal with a matter that requires immediate consideration of the city council. Posted or published notice of an emergency meeting is not required. However, the city must make a good faith effort to notify each news medium that has filed a written request for notice. Notice must be given by telephone or any other method to notify members of the city council. The notice must include the subject of the meetings. C. Place All meetings shall be held in the Council Chambers of the Maplewood City Hallhall unless there is a posted and/or published notice designating another location. D. Presiding Officers The Mayor shall preside at all meetings of the Council. In the absence of the Mayor, the Acting Mayor shall preside. In the absence of both, the Council members shall elect one of their members as temporary chairperson. E. Quorum Three members of the Council shall constitute a quorum at any meeting of the Council, but a smaller number may convene from time to time. F. Telephone or Electronic Attendance at Meetings: Meetings may be conducted by telephone or other electronic means as permitted by State law. Each member of the governing body participating in a meeting by telephone or other electronic means is considered present at the meeting for purposes of determining a quorum and participating in all proceedings. If telephone or another electronic means is used to conduct a meeting, to the extent practical, the governing body shall allow a person to monitor the meeting electronically from a remote location. FG. Order of Business At the hour appointed for meeting, the members shall be called to order by the Mayor or in his/her absence by the Acting Mayor. Upon the appearance of the quorum, the Council shall proceed to business which shall be conducted in the established order: A. Call to Order B. Pledge of Allegiance C. Roll Call D. Approval of Agenda 2 J4, Attachment 1 Packet Page Number 112 of 127 2015 2016 E. Approval of Minutes F. Appointments and Presentations 1. Council Presentations 2. Administrative Presentations G. Consent Agenda H. Public Hearings I. Unfinished Business J. New Business K. Award of Bids L. Visitor Presentations M. Administrative Presentations N. Council Presentations O. Adjournment GH. Curfew No additional agenda item will be discussed after 11:00 p.m. Meetings adjourned under this policy will be continued on the next Thursday at 5:00 p.m. The council by simple majority may change the time and date. The continued meeting will begin at the point on the agenda where the adjournment occurred. No new items will be added to the continued meeting agenda. A majority of the Council may extend the meeting beyond the 11:00 p.m. curfew. HI. First Regular Meeting of the Year At the first regular Council meeting in January of each year, the Council shall (1) designate the official newspaper, (2) choose an Acting Mayor on a rotating basis from the membership of the Council who shall perform the duties of the Mayor during the disability or absence of the Mayor, and (3) make other annual appointments as required. Section 2 AGENDA FOR REGULAR MEETING A. All matters to be submitted considered by to the Council shall be filed no later than 12:00 noon on the Monday prior to the Monday Council meeting at which consideration is desired, and shall be delivered to the City Manager, or in his/her absence, the City Clerk. In unusual circumstances and when the matter does not require investigation, an item may be accepted after the deadline upon the approval of the City Manager. B. Except for trivial matters, no item or business shall be considered for action by the Council, which does not appear on the agenda for the meeting, except an item of urgent business, which requires immediate action and is so determined by a majority of the Council. The Council will hear all reasonable citizen petitions, requests and statements; however, such items which do not specifically appear on the agenda shall be deferred to a future meeting for more careful consideration and study if Council action, other than filing, is required or requested. 3 J4, Attachment 1 Packet Page Number 113 of 127 2015 2016 The Mayor and each Council member shall be provided with a copy of the agenda, minutes of the previous meeting, any other reports and information pertinent to the agenda at least forty-eight (48) hours prior to each regular Council meeting unless authorized by the City Manager. No matter may be submitted for Council action by any administrative official, department head, or employee unless it has first been presented to the City Manager for inclusion on the agenda. AGENDA FOR COUNCIL MANAGER WORKSHOP All matters to be submitted for the Council Manager Workshop shall be filed no later that 12:00 noon on the Monday prior to the Workshop and shall be delivered to the City Manager, or in his/her absence, the City Clerk. Workshops are typically held at 5:00 p.m. prior to regularly scheduled Council meetings at a time determined by the City Manager needed to conduct business. The Council Manager Workshop is designed to look in-depth into upcoming issues, interviewing commission and board members, and meeting and discussing issues with other civic leaders. Council Manager Workshops may be scheduled as needed and will be posted and noticed accordingly. The City Manager has the authority to cancel the meeting if he/she deems there are no pertinent or timely items necessary for consideration. Section 3 LIMITATION ON COUNCIL ACTION The Council shall only take action at regularly scheduled meetings, or special meetings, called pursuant to Section 1, unless all Council members are present at the time the action is taken. Regular meetings do not include meetings with public bodies in joint or cooperative sessions. All Council actions shall conform to the requirements of the open meeting law. Section 4 MINUTES A. The City Clerk or his/her designees shall keep a record of all regular Council meetings. B. Unless a reading of the minutes of a Council meeting is requested by a member of the Council, such minutes may be approved without reading if each member has previously been provided a copy. C. The Council may, by motion carried by a majority vote, amend the minutes. Such amending motion shall become a part of the minutes of the subsequent meeting. 4 J4, Attachment 1 Packet Page Number 114 of 127 2015 2016 D. Minutes for city council meetings will be summary minutes. Minutes for Boards and Commissions will be summary minutes with the exception of the Planning Commission which shall be either action or summary minutes. Section 5 DUTIES OF THE PRESIDING OFFICER The Presiding Officer shall preserve strict order and decorum at all meetings of the Council. He/She shall state every question coming before the Council, announce the decision of the Council on all subjects, and decide all questions or order; subject however, to an appeal to the Council in which event a majority vote of the Council shall govern and conclusively determine such questions of order. He/She shall vote on all questions and on a roll call vote rotate the order in which votes are cast. Section 6 RULES OF DEBATE A. The Mayor, or in the absence of the Mayor the Presiding Officer, may move, second and debate from the chair, subject only to such limitations of debate as are by the rules imposed on all members and shall not be deprived of any of the rights and privileges of a Council member by reason of his acting as the Presiding Officer. B. Every member desiring to speak shall address the chair, and upon recognition by the Presiding Officer shall confine himself/herself to the question under debate avoiding all personalities and indecorous language. C. A member, once recognized, shall not be interrupted when speaking unless it is to call him/her to order or to vote on a motion to close a debate, or as herein otherwise provided. If a member, while speaking, is ruled out of order, the member shall cease speaking until the question of order is determined and if in order, he/she shall be permitted to proceed. D. A motion to reconsider any action taken by the Council must be made at the meeting at which such action was taken or at the next regular meeting of the Council and must be made by a member of the Council who voted with the prevailing side. Provided such motion to reconsider is passed, then the parties entitled to notice on the original action shall be notified, and the reconsideration of the action shall be taken at the next regular meeting following passage of the motion to reconsider. E. A Council member may request, through the Presiding Officer, the privilege of having an abstract of his/her statement on any subject under consideration by the Council, or the reason for the member's dissent from or support of any action of the Council, entered in the minutes. 5 J4, Attachment 1 Packet Page Number 115 of 127 2015 2016 Section 7 ADDRESSING THE COUNCIL Any person desiring to address the Council shall first secure the permission of the Presiding Officer. Each person addressing the Council shall provide his/her name address and city of residence to the city clerk prior to approaching the podium. Once recognized by the Presiding Officer shall state their name in an audible tone for the record, and unless further time is granted by the Presiding Officer, shall limit his/her address to three (3) minutes. All remarks should be addressed to the Council as a body and not to any member. No person shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Presiding Officer. Individuals addressing the council may address the council one time per agenda item. Items on the Agenda are not subject to further discussion during Visitor Presentation. No question shall be asked a Council member or any member of the Administrative Staff except through the Presiding Officer. Section 8 GENERAL RULES OF ORDER Roberts Rules of Order shall be accepted as an authority on parliamentary practice on matters not specifically covered, and in case of a conflict these rules shall govern. The parliamentarian of the meetings is the City Clerk. The City Clerk shall be available to assist the Mayor and the council with matters of order and may defer to the City Attorney for legal interpretations of some matters. Section 9 DECORUM AND ITS ENFORCEMENT The Council members, while the Council is in session, must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council, nor disturb any member while speaking or refuse to obey the orders of the Council or its Presiding Officer, except as otherwise herein provided. Rules of Civility For the City Council, Boards, Commissions and Our Community Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Councilmembers or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. 6 J4, Attachment 1 Packet Page Number 116 of 127 2015 2016 Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. Section 10 ORDINANCES, RESOLUTIONS, MOTIONS AND REPORTS A. Ordinances, resolutions, and other matters or subjects requiring action by the Council shall be introduced and sponsored by a member of the Council, except that the City Manager or Attorney may present ordinances, resolutions and other matters or subjects to the Council. B. Every ordinance and resolution shall be presented in writing at a Council meeting; provided however, that the reading of an ordinance or resolution may be requested by a super majority vote. Upon the vote on ordinances, resolutions and motions, the ayes and nays shall be recorded. The vote shall be by roll call of all members of the Council as provided under DUTIES OF THE PRESIDING OFFICER in the resolution. A majority vote of all members of the Council shall be required for the passage of all ordinances, motions and resolutions except as otherwise provided by law (e.g., amendments to the Comprehensive Plan). C. Every ordinance, other than emergency ordinances, shall have two public readings, and at least fourteen (14) days shall elapse between the first reading or waiver thereof and the second reading or waiver thereof. D. An emergency ordinance is an ordinance necessary for the immediate preservation of the public peace, health, morals, safety or welfare in which the emergency is defined and declared, passed by a roll call vote of a super majority of the Council, as recorded by ayes and nays. No prosecution shall be based upon the provisions of any emergency ordinance until the same has been filed with the City Clerk and posted in a conspicuous place in the City, and twenty-four (24) hours after such filing and posting shall have elapsed or until the ordinance has been published, unless the person, persons, firms or corporations charged with violations thereof shall have had notice of the passage thereof prior to the act or omission complained of. E. In the case of lengthy ordinances, or ordinances which include charts or maps, if the city council determines that publication of the title and a summary of an ordinance would clearly inform the public of the intent and effect of the ordinance, the council may by a super majority vote of its members direct that only the title of the ordinance and a summary be published, conforming to State Statute, with notice that a printed copy of the ordinance is available for inspection by any person during regular office hours at the office of the city clerk. 7 J4, Attachment 1 Packet Page Number 117 of 127 2015 2016 Section 11 CONDUCT OF CITY EMPLOYEES AT CITY COUNCIL MEETINGS A. The City Manager may take part in the discussions of the City Council and may recommend to the Council such measures as he/she may deem necessary for the welfare of the people and efficient administration of the affairs of the City. The City Manager shall have all the rights, powers and duties prescribed by Minnesota Statutes in regard thereof; however, it is recognized that the City Council is the policy-making body for the City and the City Manager shall confine his/her discussion at Council meetings to statements of fact, recommendations based on his knowledge and experience and explanations of the reasons for the same, and any matters pertaining to administration. B. No City employee, other than the City Manager, Parlimentarian, or Attorney, shall enter into discussions of the City Council except to answer questions directed to such employee, or to present factual information or to raise a point of order. C. The above regulations of City employees shall not be construed to limit the appearance before the City Council of any City employee, when such appearance is made as a taxpayer or member of the public, for or against some particular issue under discussion by the Council when such employee has an interest in the outcome thereof. Section 12 WAIVER By majority vote of all Council members, these rules may be waived unless in conflict with State Statute. Section 13 ADJOURNMENT A motion to adjourn shall always be in order and decided without debate. If the audience becomes disorderly that it is impossible to carry on a meeting, the mayor has the right to declare the council meeting adjourned to some other time (and place, if necessary). The members of the council can also move for adjournment. Section 14 COUNCIL ADMINISTRATIVE POLICIES A. Administrative Staff reports or memorandums regarding any property, including City-owned property, should include the street address and a location map. 8 J4, Attachment 1 Packet Page Number 118 of 127 2015 2016 All appointees to commissions, boards, etc., are to appear before the Council and are ratified by council vote. All material received at City Hall that will require City Council action shall be date stamped on the original. B. Internal Rules of Council Appearances When an applicant has requested a public hearing and does not attend the meeting, the item may be tabled until the applicant can appear. Procedural Rules When a Council member is absent from a meeting where a super majority vote is required, the item may be tabled until a full Council is present. When a Council member is going to be absent when an Agenda item that they are interested in is scheduled, they may ask for the item to be tabled until they return, but the request must be approved by a majority vote of the City Council. Items introduced during Council Presentations at a Council meeting can be handled in several ways, depending on the direction of the City Council: a. By a majority vote of the City Council, the item shall be placed on an agenda of a designated future meeting; or b. Directed by a consensus of the City Council, staff will research the item and submit a report to the City Manager for distribution to the City Council as soon as possible; or c. The City Manager may handle the item administratively without any further action by the Council. C. Land Use Matters When a substantive change is made to a previously approved development site plan, the change shall be submitted to Council. D. Other Matters Web streaming of city council meetings will be available on the city website as soon as is practical after each meeting and will remain available on the website for no less than 18 months after any given meeting. 9 J4, Attachment 1 Packet Page Number 119 of 127 2015 2016 Ad hoc committees and council appointed task force meetings shall be audio recorded and retained for one year after the completion of the reason for the committee or task force or for one year after the project is completed. Permit fees for events sponsored by the City may be waived by the City Manager or his/her designee. The City, at the discretion of the City Manager, may allow the building to be closed early on the day before Christmas and the day before New Year’s. The council chambers will be made available for non-partisan political meetings, non-political town hall meetings and candidate forums at no charge for a maximum use of 4 hours during periods when not otherwise required for City business and when a building custodian is scheduled to be on the premises. No political articles or ads are permitted in the Maplewood Monthly except for announcing details of a non-partisan forum or informational meeting being held by a local, state or federal official currently holding office. During municipal General Elections candidates may have an equal opportunity to submit a bio and statement of why they are running for office along with their picture. City Council members may will have the opportunity to write submit articles in the Maplewood Monthly. eight of the nine times that it is published. The schedule will be rotated so that the Mayor has twothree articles and each, councilmember having one two. and sharing one month with a fellow member. The cCity mManager and city staff will also writesubmit a recap article in the December issue. In the event that a councilmember files for an office on the ballot they will be omitted from the rotation until the election is held and they are no longer on the ballot or have been elected to the office. A councilmember may have the option to assign his/her scheduled newsletter article month to any other councilmember or to the Mayor if they so chose. A group picture of the city council will be included in the Monthly. In the “Council Corner” section of the Monthly the picture of the council member writing the article will appear with the following disclaimer below it: The Council Corner is a space that is rotated between the Mayor and Councilmembers. Editorial views expressed are those of the author and may not necessarily represent or reflect the views and opinions of the City of Maplewood. ELECTED OFFICIAL OUT-OF-STATE TRAVEL POLICY Purpose: The City of Maplewood recognizes that its elected official may at times receive value from traveling out of the state for workshops, conferences, events and other assignments. This policy sets forth the conditions under which out-of-state travel will be reimbursed by the City. General Guidelines: 10 J4, Attachment 1 Packet Page Number 120 of 127 2015 2016 1. The event, workshop, conference or assignment must be approved in advance by the City Council at an open meeting and must include an estimate of the cost of the travel. In evaluating the out-of-state travel request, the Council will consider the following: • Whether the elected official will be receiving training on issues relevant to the city or to his or her role as the Mayor or as a council member; • Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles of local elected officials. • Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of the full council. • Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship such as a “sister-city” relationship. Note: The State Auditor’s Office has taken the position in at least one city that there was no direct authority to expend public funds for the Sister City Program. • Whether the elected official has been specifically assigned by the Council to testify on behalf of the city at the United States Congress or to otherwise meet with federal officials on behalf of the city. • Whether the city has sufficient funding available in the budget to pay the cost of the trip. 2. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3. The city may make payments in advance for airfare, lodging and registration if specifically approved by the council. Otherwise all payments will be made as reimbursements to the elected official. 4. The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the same procedures, limitations and guidelines outlined in the city’s policy for out-of-state travel by city employees. 5. The City Council, by majority vote has the ability for the city to make exceptions to the policy. 11 J4, Attachment 1 Packet Page Number 121 of 127 J5 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director of Citizen Services DATE: January 5, 2016 SUBJECT: Approval of 2016 Policy and Procedures for a Public Hearing Introduction The Rules of Procedures for Public Hearings are reviewed annually by the city council for any changes and or requested updates. A draft is attached for review. There are no significant changes. Budget Impact None Recommendation Staff is requesting council consider approval of the Public Hearing Policies and Procedures as a normal part of annual business. Attachment 1. 2016 Rules of Procedures for Public Hearings Packet Page Number 122 of 127 Maplewood City Council Mayor Nora Slawik Council Members Robert Cardinal Marylee Abrams Kathleen Juenemann Marv Koppen Bryan Smith Tou Xiong Maplewood City Staff Melinda Coleman—City Manager/Environmental & Economic Development Director Gayle Bauman—Finance Director Nick Carver, Interim Environmental & Economic Development Director Mychal Fowlds—IT Director Karen Haag—City Clerk/Citizen Services Director DuWayne Konewko—Park and Recreation Director Steve Lukin—Fire Chief Paul Schnell—Police Chief, Public Safety Director Michael Thompson—Public Works Director, City Engineer Maplewood City Hall, 1830 County Road B East Maplewood, MN 55109 Phone: 651.249.2000 - Fax: 651.249.2009 Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk’s Office at (651) 249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. 20156 Public Hearing Policies and Procedures J5, Attachment 1Packet Page Number 123 of 127 Welcome to the Maplewood City Council Meeting ~ Thank you for your active citizenship! Maplewood City Council Policy and Procedures for a Public Hearing The Presiding Officer (Mayor or Acting Mayor) will announce the proposal to be reviewed and ask for the staff report. The Presiding Officer shall maintain strict order and etiquette at all meetings of the Council. Staff will present their report on the proposal. Council members will then ask city staff questions about the proposal. The Presiding Officer will then open up the public hearing for anyone present who wishes to comment on the proposal. This is the time for the public to make comments or ask questions about the proposal. Addressing the Council Any person desiring to address the Council shall first secure permission from the Presiding Officer. When addressing the Council, each person shall slowly state his/her full name and city of residence in an audible tone into the microphone for the permanent record, and sign in. Comments should be limited to three (3) minutes unless further time is granted by the Presiding Officer. All comments should be directed to the Council as a body and not to any individual Council Member or City Staff Member unless permission is granted by the J5, Attachment 1Packet Page Number 124 of 127 Presiding Officer: No person shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Presiding Officer. Individuals addressing the council may address the council one time per agenda item. After everyone in the audience wishing to speak has given his/her comments, the Presiding Officer shall close the public hearing. The Council will then discuss the proposal. No further public comments are allowed. The Council will then make a recommendation(s) and/or a decision. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check, and use respectful language. J5, Attachment 1Packet Page Number 125 of 127 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: January 6, 2016 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. January 11th a. Swearing in Ceremony for New City Council Members at 6 pm 2. January 14th a. State of Maplewood Luncheon – Maplewood Community Center 11 am – 1 pm 3. January 25th a. Workshop: Review Board/Commission Handbook, Facility Security Training, Senior Advisory Task Force Report, Commissioner Interviews b. Council Meeting: Set Council / Staff Annual Retreat Budget Impact None. Recommendation No action required. Attachments None. M1 Packet Page Number 126 of 127 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: January 6, 2015 SUBJECT: Discussion of Upcoming Council / Staff Retreat Introduction & Background City Manager Melinda Coleman will discussing the upcoming City Council/Staff retreat. Budget Impact None. Recommendation No action required. Attachments None. M2 Packet Page Number 127 of 127