HomeMy WebLinkAbout2016 01-11 City Council Meeting PacketA Swearing In Ceremony and Reception will be held for Council Members Xiong and Smith
prior to the City Council Meeting at 6:00 p.m. The Public is invited and refreshments will be
served.
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, January 11, 2016
City Hall, Council Chambers
Meeting No. 01-16
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep
all discussions civil as we work through difficult issues tonight. If you are here for
a Public Hearing or to address the City Council, please familiarize yourself with
the Policies and Procedures and Rules of Civility, which are located near the
entrance. Sign in with the City Clerk before addressing the council. At the podium
please state your name and address clearly for the record. All
comments/questions shall be posed to the Mayor and Council. The Mayor will
then direct staff, as appropriate, to answer questions or respond to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of December 21, 2015 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. A Resolution Pertaining to the Retirement and Ownership Status of Maplewood
Police Service Dog (K-9) “Rebel”
2. Maplewood Communications Update
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
1. Approval of Claims
2. Approval of Resolution Designation of Depositories for Investments
3. Approve Purchase of Crack Sealer/Pavement Cutter
4. Approval to Order/Purchase 2016 Police Utility Vehicles
5. Approval of 2016 Trash Hauling Contract for City Facilities
6. Approval to Make Payment for Eden Systems Yearly Support Contract
7. Approval of Resolution for a Massage Premise License for A Massage Escape,
1774 Cope Ave
H. PUBLIC HEARINGS
None
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the Cit y Clerk’s
Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council mem bers,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Consider Approval of Agreement with Computer Forensic Services for Investigative
Digital Equipment Forensics Services
2. Review and Consider Approval for the Establishment of a City Work Group for the
Purpose of Analyzing Emergency Medical Services Delivery Models
3. Approval of 2016 City Council Appointments to Boards, Commissions and
Miscellaneous Groups
4. Consider Approval of 2016 Rules of Procedure for City Council and Council
Meetings Manual
5. Consider Approval of 2016 Policy and Procedures for a Public Hearing
K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes.
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
2. Discussion of Upcoming Council / Staff Retreat
N. COUNCIL PRESENTATIONS
O. ADJOURNMENT
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City Council Meeting Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, December 21, 2015
Council Chambers, City Hall
Meeting No. 24-15
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:00 p.m. by Mayor Slawik.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda:
N1 Natural Living Expo
N2 Recycle Your Holidays
N3 Christmas Tree Disposal
N4 Energize Maplewood
N5 Thanks for Service
N6 Maplewood Bruentrump Heritage Farm
N7 Rush Line
The following item was moved on the agenda.
Move L Visitor Presentation to after N Council Presentations.
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of December 14, 2015 City Council Meeting Minutes
Change L3, Diana Longrie, North St. Paul Resident to read Diana Longrie, Maplewood
Resident.
Councilmember Juenemann moved to approve the December 21, 2015 City Council Meeting
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Minutes as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Update on SPRWS by Board Representative Will Rossbach
Board Representative Will Rossbach gave the report and answered questions of the council.
Fire Chief Lukin gave additional information.
2. Approval of Resolution for Commission Reappointment
Economic Development Coordinator Martin gave the staff report.
Councilmember Juenemann moved to approve the resolution to reappoint Alan Ige to the
Planning Commission with a term expiration date of 12/31/2018; and request Commissioner
Trippler to remain on the Commission until a replacement can be made.
RESOLUTION 15-12-1291
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individual, who the Maplewood City Council has interviewed, to
serve on the following commission:
Planning Commission
Allan Ige, term expires 12/31/2018
Seconded by Councilmember Abrams Ayes – All
The motion passed.
G. CONSENT AGENDA
Councilmember Abrams moved to approve consent agenda items G1-G8.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Abrams moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 151,810.30 Checks # 96412 thru # 96459
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dated 12/15/15
$ 517,712.27 Disbursements via debits to checking account
dated 12/07/15 thru 12/11/15
$ 669,522.57 Total Accounts Payable
$ 669,522.57 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Approval of a Conditional Use Permit Review, St. Paul Hmong Alliance Church,
1770 McMenemy Street
Economic Development Coordinator Martin gave the staff report and answered questions of the
council.
The following person spoke:
1. Toumoua Lee, Representative from the St. Paul Hmong Alliance Church
Councilmember Abrams moved to approve to extend the approval of the conditional use permit
for the St. Paul Hmong Alliance Church and review again in one year.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Approval of a Conditional Use Permit Review, Bruentrup Heritage Farm, 2170
County Road D East
Councilmember Abrams moved to approve to review the conditional use permit for Bruentrup
Heritage Farm located at 2170 County Road D again only if a problem arises or a major change
is proposed.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. Approval of a Conditional Use Permit Review, U-Haul, 2250 White Bear Avenue
Councilmember Abrams moved to approve the conditional use permit for 2250 White Bear
Avenue again in one year.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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5. Approval of a Conditional Use Permit Review, Plaza 3000 Shopping Center, 3000
White Bear Avenue
Economic Development Coordinator Martin gave the staff report and answered questions of the
council.
The following person spoke:
1. Tom Schuette, Property Manager for Plaza 3000
Councilmember Abrams moved to approve to review the conditional use permit for Plaza 3000
again in one year to ensure all trash containers on site are properly screened as per city code.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
6. Approval to Purchase Microsoft Licenses
Councilmember Abrams moved to approve to purchase Microsoft licenses in the amount of
$45,860 from SHI.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
7. Approval to Purchase Additional Council Chambers Audio/Visual Equipment
Councilmember Abrams moved to approve to purchase Council Chambers hardware
improvements not to exceed $25,000 from Alpha Video.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
8. Consider Amendment to City Manager Contract
Councilmember Abrams moved to approve the First Amendment to Employment Agreement
between the City of Maplewood and City Manager Melinda Coleman.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
H. PUBLIC HEARING
1. Consider Amendments to the Tree Ordinance and Environmental Chapters –
Second Reading
a. Approval of Ordinance Regulating Trees in the City of Maplewood
b. Approval of Tree Standards
c. Approval of Ordinance Reconfiguring the City’s Environmental Chapters
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Environmental Planner Finwall gave the staff report and answered questions of the council.
Mayor Slawik opened the public hearing. The following people spoke:
1. John Wykoff, Maplewood Resident
2. Bob Zick, North St. Paul Resident
3. Mark Bradley, Maplewood Resident
Mayor Slawik closed the public hearing.
Councilmember Koppen moved to approve an ordinance regulating trees in the City of
Maplewood.
Ordinance 961
An Ordinance Regulating Trees in the City of Maplewood
The Maplewood City Council approves changes to the Code of Ordinances pertaining to the
regulations of trees. This ordinance amends and reconfigures Chapter 38 (Trees), Chapter 12
(Buildings and Building Regulations), and Chapter 18 (Environment) as follows:
Section 1: This section deletes Chapter 38 (Trees) and adds new regulations pertaining
to trees to Chapter 18 (Environment), Article V (Environment and Natural Resources),
Division 3 (Trees) as outlined below.
Article V. Environment and Natural Resources
Division 3. Trees
Sec. 1. Findings and Purpose.
The city desires to protect the trees and woodlands in the City of Maplewood. Trees and
woodlands provide numerous environmental, economic, and scenic benefits. They help filter air
pollutants, absorb stormwater runoff, provide wildlife habitat, moderate temperatures, reduce
cooling costs, increase property values, provide scenic beauty, provide sound and visual
buffers, and provide screening for privacy. It is therefore the city’s intent to protect, preserve,
and enhance the trees and woodlands of Maplewood and to encourage a resourceful and
prudent approach to development in the city thereby promoting and protecting public health,
safety, and welfare of the citizens of Maplewood. The purpose of this ordinance is to establish
tree preservation and protection regulations to assure the continuance of significant and
specimen trees and woodlands for present and future generations which:
1. Preserve the natural character of neighborhoods (in developed and undeveloped areas).
2. Ensure the health and wellbeing of Maplewood’s urban forest.
3 Protect the health and safety of residents.
4. Protect water quality and minimize storm water runoff.
5. Help prevent erosion or flooding.
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6. Assure orderly development within wooded areas to minimize tree loss and
environmental degradation.
7. Establish a minimum standard for tree preservation and mitigation of environmental
impacts resulting from tree removal.
8. Ensure the city’s urban forest has a good age distribution, from young trees through
large old specimen trees.
9. Promote the planting of trees as outlined in the city’s Living Streets Policy.
Sec. 2. Definitions.
The following words, terms and phrases shall have the meanings ascribed to them in this
ordinance.
Applicant means developer, builder, contractor, or owner who applies for a woodlot alteration,
land use, grading, or building permit.
Caliper inch is a measurement used for nursery stock and in this ordinance refers to
replacement trees. It is the unit of measurement for defining the diameter of the tree trunk
measured six (6) inches above the soil surface for tree trunks four (4) diameter inches or less
and measured twelve (12) inches above the soil surface for tree trunks greater than four (4)
diameter inches.
Certified Arborist is an arborist with up-to-date certification by the International Society of
Arborists.
City Forester means a forester who is employed by the city or appropriate agent or independent
contractor designated by the city manager.
Conifer Tree means a woody plant that is a member of the division Pinophyta and at maturity is
at least twelve (12) feet or more in height. Conifers are cone bearing and most in our climate
keep their leaves (also called needles) year-round. Tamarack (also called larch) is the one
conifer in our climate that drops its needles in the fall.
Control includes measures to prevent, slow the spread, suppress, eradicate, or destroy a shade
tree disease or pests.
Deciduous Tree means a woody plant, which sheds leaves annually, having a defined crown
and at maturity is at least fifteen (15) feet or more in height.
Diameter is a measurement used for trees in the landscape. It is the diameter of a tree trunk as
measured at a height of four and one-half (4.5) feet above ground. To determine diameter,
measure the circumference of the tree trunk at four and one-half (4.5) feet above ground and
divide by 3.14.
Environmental and Economic Development Department (EEDD) Director means the EEDD
Director or an employee of the city who manages city-wide environmental programs, or
appropriate agent designated by the city manager.
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Hardwood Deciduous Tree means all deciduous tree species except those listed as softwood
deciduous trees below.
Hazard tree means a tree that has structural defects that may cause the tree or tree part to fail,
and the city forester determines that such failure could cause property damage or personal
injury.
Invasive Species are species that are not native to Minnesota and cause economic or
environmental harm or harm to human health.
Major Home Addition means an addition on a single or double dwelling lot of which the addition
or accessory building is more than a sixty (60) percent increase in the footprint of the single or
double dwelling structure on said lot.
Minor Home Addition means an addition on a single or double dwelling lot of which the addition
or accessory building is less than a sixty (60) percent increase in the footprint of the single or
double dwelling structure on said lot.
Native Prairie means a landscape or planting that consists predominantly of grasses, flowers,
and sedges that are native to Minnesota prairie ecosystems.
Shade Tree means a woody perennial that at maturity is at least fifteen (15) feet in height and
grown primarily for aesthetic or environmental purposes.
Shade Tree Pest means any vertebrate or invertebrate animal, plant pathogen, or plant that is
determined by the city council to be harmful, injurious, or destructive to shade trees or
community forests.
Significant Tree means a healthy tree measuring a minimum of six (6) inches in diameter for
hardwood deciduous trees, eight (8) inches in diameter for conifer trees, twelve (12) inches in
diameter for softwood deciduous trees, and specimen tree. Buckthorn or other noxious woody
plants or trees as determined by the EEDD Director are not considered a significant tree
species at any diameter.
Softwood Deciduous Tree means the following tree species: box elder, cottonwood, elm,
poplar/aspen, silver maple, and willow.
Specimen Tree is a tree of any species that is twenty-eight (28) inches in diameter or greater,
except invasive species. Specimen trees must have a life expectancy of greater than ten (10)
years, have a relatively sound and solid trunk with no extensive decay or hollow, and have no
major insects, pathological problem, or defects. Specimen trees are valued for their size and
their legacy.
Structure means anything manufactured, constructed, or erected which is normally attached to
or positioned on land, including portable structures.
Tree Preservation Plan is a plan that shows all trees in the area to be developed or within the
property. The plan shall include all significant and specimen trees to be preserved and
measures taken to preserve them. The plan will also include calculations to determine the
number of replacement trees as required by the tree removal, mitigation, and replacement
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section of this ordinance and a proposed re-forestation landscape plan. The plan shall be
developed by a forestry or horticultural professional whose qualifications are approved by the
EEDD Director.
Tree Standards is a separate document authorized through this ordinance to help achieve the
goals of the City’s Tree Ordinance and Living Streets Policy. The standards highlight important
aspects of the requirements for tree preservation, removal, replacement, and shade tree pest
management. The standards do not replace or supersede city ordinances.
Utility means electric, telephone, cable television, water, sanitary or storm sewer, solid waste,
gas or similar service operations.
Wetland as defined in the city’s wetland ordinance.
Woodlot means a treed area of at least one-quarter (1/4) acre on a vacant lot, which includes
significant and/or specimen tree(s).
Sec. 3. Standards.
The EEDD Director and city forester shall have the authority to develop Tree Standards
concerning the management of trees. These standards shall not be contrary to this ordinance.
Sec. 4. Woodlot Alteration.
1. Woodlot alteration permit. A woodlot alteration permit application shall be submitted to
the EEDD Director for review prior to removal of any significant or specimen living trees
on a woodlot that is not reviewed by another land use, grading, or building permit. The
applicant shall submit a tree plan and any other information needed to determine
compliance with this ordinance. Specific requirements shall be stated on an application
form in the office of the EEDD Director. An application fee shall be established yearly by
the city council by resolution. Failure to submit a woodlot alteration permit application
and gain subsequent approval prior to removal of significant and specimen trees will
result in the total tree replacement for the property as outlined in the tree removal,
mitigation, and replacement section to assume that all trees removed were significant
and specimen trees.
2. Woodlot alteration permit appeal process. If the woodlot alteration permit is denied by
the EEDD Director, the applicant may appeal the EEDD Director’s decision. The appeal
shall be submitted in writing, along with the reasons for the appeal, and received by the
city in writing within fifteen (15) days of the EEDD Director’s written decision to deny the
permit. The environmental and natural resources commission will review the appeal at
its next available commission meeting. If the environmental and economic development
commission denies the appeal, the applicant may appeal the environmental and
economic development commission’s decision. The appeal shall be submitted in writing,
along with the reasons for the appeal, and received by the city within fifteen (15) days of
the environmental and natural resources commission’s decision. The city council will
review the appeal at its next available city council meeting for final decision of the
appeal.
Sec. 5. Tree Preservation Plan.
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A tree preservation plan as defined in this ordinance and outlined in the Tree Standards shall
reflect the applicant’s best effort to determine the most feasible and practical layout of buildings,
parking lots, driveways, streets, storage, and other physical features, so that the fewest
significant and specimen trees are destroyed or damaged and to minimize the negative
environmental impact to the site.
1. Tree preservation plan applicability.
a. This ordinance shall apply to any applicant that requests a woodlot alteration,
land use, grading, or building permit, including a building permits for major home
additions. This includes all sites of new or redevelopment that contain significant
and specimen trees or woodlots. Platting and adding new roadway and right-of-
way are subject to this ordinance.
b. The following are exceptions and are exempt from the requirements of the tree
preservation plan:
1) Minor home additions, general home improvements, and construction of
accessory buildings (i.e. garage, shed).
2) Tree removal related to public improvement projects to existing roadways,
sewers, parks, and utility/infrastructure work or repair.
3) Emergency removal of a tree(s) to protect public health.
4) Tree removal related to public improvement projects to restore or
enhance woodlands, savannas, or prairies.
5) Commercial tree nursery and landscape operations.
6) Removal of dead or dying trees, unless those trees were planted as part
of tree replacement in which case they shall be replaced based on the
approved plan.
7) Removal of nonnative trees that the city deems invasive species.
2. Tree preservation and safeguarding tree measures.
a. All developments within the city shall be designed to preserve significant and
specimen trees and woodlots, where such preservation would not adversely
affect the public health, safety, or welfare of Maplewood citizens. The city may
prohibit removal of all or a part of a woodlot or significant and specimen trees
subject to the limitations as defined in this ordinance. This decision shall be
based on, but not limited to, the following criteria:
1) Size of trees.
2) Size of lot.
3) Species, health, and attractiveness of the trees, including:
a) Sensitivity to disease.
b) Life span.
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c) Nuisance characteristics.
d) Sensitivity to site grading.
e) Potential for transplanting.
f) Need for thinning a woodlot.
g) Effects on the functioning of a development.
h) Fragmentation of wooded area and effects on wildlife corridors.
i) The public health, safety, and welfare.
j) Effect on wetlands and/or watershed.
k) Native prairie or oak savanna habitat.
b. If any significant or specimen tree designated as preserved (protected) in the
approved tree preservation plan is cut, damaged, or encroached upon by grading
equipment or during the construction process without city authorization and if it is
determined by the EEDD Director or city forester that the damaged tree(s) will
not survive, the said damaged tree(s) shall be removed by the applicant at their
expense and replacement tree(s) required at a rate of two (2) times the tree
replacement outlined in the tree removal, mitigation, and replacement section
below.
3. Tree removal, mitigation, and replacement.
a. Tree removal calculation: If less than twenty percent (20%) of the total significant
or specimen tree diameter inches on the property is removed, the applicant shall
replace one (1) tree per significant and specimen tree removed. Tree
replacement shall be a minimum of two (2.0) caliper inches in size.
If twenty percent (20%) or more total significant and specimen tree diameter
inches are removed, applicant shall mitigate all significant and specimen
diameter inches using the tree mitigation/replacement schedule in accordance
with the following formulas:
A = Total diameter inches of significant trees lost as a result of the land
alteration (includes significant and specimen trees)
B = Total diameter inches of significant trees situated on the property
(includes significant and specimen trees)
C = Tree replacement constant (1.5)
D = Total diameter inches of specimen trees saved*
E = Replacement trees (number of caliper inches)
[((A/B -0.2) x C) x A] – [D/2] = E
*Applicant receives credit for each one (1) diameter inch of specimen tree saved
at a rate of ½ (.5) diameter inches.
Example
A = 94
B = 234
C = 1.5
D = 28
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E = 14 caliper inches
[((94 /234 – 0.2) x 1.5) x 94] – [28/2] = 14 caliper inches
The trees required to be replaced pursuant to this ordinance shall be in addition
to any other trees required to be planted pursuant to any other provision of city
code.
b. Tree mitigation: Once the total caliper inches for replacement trees are
determined, the applicant shall mitigate loss of significant and specimen trees by
planting replacement trees in appropriate areas on the property in accordance
with the tree replacement requirements as outlined in the Tree Standards and
tree preservation plan. After putting as many trees as feasible on the site, if the
replacement requirement is still not met, the EEDD Director can approve tree
replacement steps as outlined in the Tree Standards prior to issuance of a
grading or building permit.
c. Tree replacement requirements: The applicant shall follow tree replacement
requirements as outlined in the Tree Standards.
d. Tree replacement escrow: The applicant shall post tree replacement escrow with
the city, such as a tree replacement cash deposit or letter of credit, as outlined in
the Tree Standards.
Sec. 6. Diseased and Hazardous Trees.
1. Findings and declaration of purpose.
The health of trees in the city is threatened by epidemic shade tree pests. Hazardous
trees can cause property damage or personal injury. The loss of trees, ill health of trees,
or presence of hazardous trees on public and private property depreciates the value of
property within the city and impairs the safety and general welfare of the public. In
addition to, and in accordance with, Minnesota Statutes, sections 89.001, 89.01, and
89.51-.64, the provisions of this section are adopted as an effort to control and prevent
the spread of these shade tree pests.
2. Declaration of a shade tree pest.
The EEDD Director or city forester may declare any vertebrate or invertebrate animal,
plant pathogen, or plant in the community threatening to cause significant damage to a
shade tree or community forest to be a shade tree pest and prescribe control measures
to effectively eradicate, control, or manage the shade tree pest as defined by Minnesota
Statute, section 89.001.
3. Public nuisances.
Public nuisances relating to trees are outlined in the Tree Standards.
4. Inspection.
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a. The EEDD Director and city forester shall have the ability and authority to inspect
all premises and places within the city for public nuisances relating to trees.
Inspection shall be of living or dead trees, parts of trees, stumps, and firewood.
b. The EEDD Director and city forester may enter upon private premises at any
reasonable time for the purpose of carrying out any of the duties assigned under
this ordinance.
5. Abatement of shade tree pest nuisances.
a. The EEDD Director or city forester shall notify in writing the owner of record or
occupant of the premises that a public nuisance exists. The notice shall specify
the measures to be taken to abate the nuisance and shall specify that the
nuisance shall be abated within a reasonable amount of time, not less than ten
(10) days from the date of mailing.
b. If the owner fails to comply with the removal or control measures specified for the
hazard tree, infested tree, or wood on his/her property as outlined in this
ordinance and the Tree Standards, and within the time specified, the EEDD
Director or city forester may order the work done either by city employees or by
contractor. The cost of this work shall be billed to the owner. If the bill is not paid
within thirty (30) days, the city shall assess the costs to the property.
6. High-cost abatement.
If the cost of abating a nuisance from a shade tree pest will exceed five thousand dollars
($5,000) in a given year or in two consecutive years, based on a reasonable, good faith
estimate from a certified arborist, the owner or occupant may request the matter be
referred to the city council for a hearing as outlined in the Tree Standards. This does not
apply to hazardous trees.
7. Emergency abatement.
Nothing in this ordinance shall prevent the city, without notice or other process, from
immediately abating any condition that poses an imminent and serious hazard to human
life or safety.
Sec. 7. Enforcement.
The city shall be responsible for the enforcement of this ordinance. Any person who fails to
comply with or violates any section of this ordinance shall be deemed guilty of a misdemeanor
and, upon conviction, shall be subject to punishment in accordance with section 1-15. All land
use, building, and grading permits shall be suspended until the applicant has corrected the
violation. Each day that a separate violation exists shall constitute a separate offense.
The city reserves the right to inspect the site or property at any reasonable time for compliance
with tree preservation requirements. If the city finds the site in violation, the city may issue a
stop work order until conditions are corrected.
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Section 2: This section revises Chapter 12 (Buildings and Building Regulations), Article
VI (Contractors and Subcontractors) to update licensing requirements for tree service
companies (additions are underlined).
Sec. 12-207. General types of work.
Before any person shall engage in the business of doing or performing the following types of
work in the city he or she shall first obtain a license or register to do so as provided in this
ordinance:
1. . . . .
14. Tree service (pruning, removal, treatment, or care).
15. . . . .
Sec. 12-218. Tree service company licenses.
1. No person for hire shall fell, cut, or trim any tree in the city, or engage in the business of
so doing, without a license. This shall apply only to the felling, cutting, or trimming of
trees, limbs, and branches which are two (2) inches or more in diameter at the point of
cutting or severance.
2. All licensees performing work under this chapter shall comply with the American National
Standards Institute (ANSI) Standard A300, parts 1 through 9. Effective within one (1)
year from the date of the adoption of these amendments, any new or renewal license
applications shall require that the licensee employ or contract with an individual who
possesses current certification as an arborist from the International Society of
Arboriculture (ISA) or an individual that holds a post-secondary degree in urban forestry,
arboriculture, or an equivalent area of study as approved by the EEDD Director.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Councilmember Koppen moved to approve the City of Maplewood tree standards.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Councilmember Koppen moved to approve an ordinance reconfiguring the City’s environmental
chapters.
Ordinance 962
An Ordinance Reconfiguring the City’s Environmental Chapters
The Maplewood City Council approves changes to the Code of Ordinances pertaining to
environmental chapters. This ordinance amends and reconfigures Chapter 38 (Trees), Chapter
12 (Buildings and Building Regulations), and Chapter 18 (Environment) as follows:
Section 1. This section reflects the new Chapter 18 (Environment) outline.
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Chapter 18 (ENVIRONMENT)
Article I. In General
Article II. Nuisances
Article III. Erosion and Sedimentation Control
Article IV. Air Pollution Control
(Article V through VIII are moved to the new Article V [Environment and Natural
Resources])
Article V. Environment and Natural Resources
(Div. 1-8 are moved from other areas of the Code including Chapters 12, 18 and 38)
Division 1. Generally
Division 2. Wetlands and Streams
Division 3. Trees
Division 4. Stormwater Management
Division 5. Renewable Energy
Division 6. Flood Plain Overlay District
Division 7. Slopes
Division 8. Mississippi Critical Area
Section 2. This section removes Chapter 38 (Trees) in its entirety. Portions of Article 2
(Shade Tree Disease Control) have been moved to Chapter 18 (Environment) and revised
as noted in Section 4 below.
Section 3. This section removes Chapter 12 (Buildings and Building Regulations), Article
VII (Environmental Protection and Critical Area) in its entirety. Portions of this Article
have been moved to Chapter 18 (Environment) as noted in Section 4 below.
Section 4. This section revises Chapter 18 (Environment) to include:
1. A new outline and reordering of Articles and Divisions within Chapter 18;
2. Revisions to Chapter 12 (Buildings and Building Regulations), Article VII
(Environmental Protection and Critical Area), Sections 12-247 and 12-248 (Purpose
and Applicability) to include moving to Chapter 18, Article V, Division 1
(Generally).
3. Revisions to Chapter 12 (Buildings and Building Regulations), Article VII
(Environmental Protection and Critical Area), Sections 12-310 through 12-336
(Wetland and Streams) to include moving to Chapter 18, Division 2 (Wetlands and
Streams).
4. Revisions to Chapter 18 (Environment), Article V (Environmental Preservation and
Protection of Trees and Woodlands) to include moving to Chapter 18, Article V,
Division 3 (Trees) and revising the language.
5. Revisions to Chapter 18 (Environment), article VII (Stormwater Management) to
include moving to Chapter 18, Article V, Division 4 (Stormwater Management).
6. Revisions to Chapter 18 (Environment), Article VIII (Renewable Energy Systems)
to include moving to Chapter 18, Article V, Division 5 (Renewable Energy).
7. Revisions to Chapter 18 (Environment), Article VI (Floodplain Ordinance) to
include moving to Chapter 18, Article V, Division 6 (Flood Plain Overlay District).
8. Revisions to Chapter 12 (Buildings and Building Regulations), Article VII
(Environmental Protection and Critical Area), portions of Section 12-249
(Definitions), all of Section 12-308 (Slopes), and all of Section 12-309 (Erosion
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Control and Soils) to include moving to Chapter 18, Article V, Division 7 (Slopes
and Erosion Control).
9. Revisions to Chapter 12 (Buildings and Building Regulations), Article VII
(Environmental Protection and Critical Area), portions of Section 12-249
(Definitions), all of Section 12-307 (Scope) to include moving to Chapter 13, Article
V, Division 8 (Mississippi Critical Area and Slopes).
Chapter 18
ENVIRONMENT
Article I. In General
Sec. 18-1 - 18-25. Reserved.
Article II. Nuisances
Division 1. Generally
Sec. 18-26 Unlawful to cause, create or commit.
Sec. 18-27 Common law and statutory nuisances adopted by reference.
Sec. 18-28 Unlawful to permit; cellars, drains cesspools or sewers.
Sec. 18-29 Rental agents to disclose name of owner or principal to city manager upon
request.
Sec. 18-30 Public nuisances generally.
Sec. 18-31 Nuisances affecting health, safety, comfort or repose.
Sec. 18-32 Nuisances affecting morals and decency.
Sec. 18-33 Nuisances affecting peace and safety.
Sec. 18-34 Enforcement of article generally.
Sec. 18-35 Continuing violations.
Sec. 18-36 Notice to abate.
Sec. 18-37 Abatement by council.
Sec. 18-38 Abatement on premises.
Sec. 18-39 Violations of article.
Sec. 18-40 Loitering.
Sec. 18-41 - 18-65. Reserved.
Division 2. Abandoned Motor Vehicles
Sec. 18-66 Purpose.
Sec. 18-67 Definitions.
Sec. 18-68 Violation.
Sec. 18-69 Taking into custody and impoundment.
Sec. 18-70 Certain vehicles declared nuisances; abatement; removal.
Sec. 18-71 Immediate sale of certain vehicles.
Sec. 18-72 Additional remedies.
Sec. 18-73 Police reports.
Sec. 18-74 Notice to owner and lien holders.
Sec. 18-75 Reclamation by owner or lien holder; preservation of lien rights.
Sec. 18-76 Sale of vehicle.
Sec. 18-77 Designation of pound keeper.
Sec. 18-78 Bond of pound keeper.
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Sec. 18-79 Insurance of pound keeper.
Sec. 18-80 Towing and storage charges generally.
Sec. 18-81 Release of vehicle and service fee before vehicle towed away.
Sec. 18-82 Abatement of towing and storage charges.
Sec. 18-83 Release of vehicles.
Sec. 18-84 Release form.
Sec. 18-85 Police records.
Sec. 18-86 - 18-110. Reserved.
Division 3. Noise Control
Sec. 18-111 Prohibition generally; exception.
Sec. 18-112 Construction activities.
Sec. 18-113 Enforcement.
Sec. 18-114 -18-140. Reserved.
Article III. Erosion and Sedimentation Control
Sec. 18-115 Purpose.
Sec. 18-116 Scope.
Sec. 18-117 Erosion and sediment control plan.
Sec. 18-118 Review of plan.
Sec. 18-119 Modification of plan.
Sec. 18-120 Escrow requirement.
Sec. 18-121 Enforcement; penalty.
Sec. 18-122 -18-175. Reserved.
Article IV. Air Pollution Control
Sec. 18-176 Short title.
Sec. 18-177 State regulations adopted.
Sec. 18-178 Approval required starting fire.
Sec. 18-179 Penalties for violations.
Sec. 18-180 -18-XXX. Reserved.
Article V. Environment and Natural Resources
Division 1. Generally.
Move Chapter 12 (Buildings and Building Regulations), Article VII (Environmental
Protection and Critical Area), Sections 12-247 and 12-248 (Purpose and Applicability) to
this Division. Language as follows:
Purpose.
The purpose of this article is to protect significant natural features which:
1. Preserve the natural character of neighborhoods.
2. Protect the health and safety of residents.
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3. Protect water quality.
4. Prevent erosion or flooding.
5. Manage the Mississippi River Corridor Critical Area in accordance with the Critical Areas
Act of 1973, Minn. Stats. § 116G.01 et seq. the Minnesota Policy Act of 1973; and the
governor's critical area designation order, Executive Order 130, dated November 23,
1976.
Applicability.
1. This article shall apply to any person or use that would alter a significant natural feature.
2. Public and semipublic projects, such as streets, utilities and parks, whether built by a
public agency or private developer, shall be subject to this article, except that the city
council may waive these requirements where there would be a greater public need for
the project than to meet the requirements of this article. A public hearing shall be held
before declaring such a waiver. The property owners within 350 feet of the site shall be
notified at least ten days before the hearing.
Division 2. Wetlands and Streams.
Move Chapter 12, Article VII, Sections 12-310 to 12-336 (Wetlands and Streams) to
Chapter 18, Division 2 (Wetlands and Streams) to this Division in its entirety.
Division 3. Trees
Revisions to Chapter 18, Article V (Tree Protection) to include moving to Chapter 18,
Article V (Environmental Protection and Natural Resources), Division 3 (Trees) and
revising the language as shown below. Also, revisions to Chapter 38 (Trees), Article II
(Shade Tree Disease Control) to include moving to Chapter 18, Article V, Division 3
(Trees) and revising the language as shown below.
Sec. 1. Findings and Purpose.
The city desires to protect the trees and woodlands in the City of Maplewood. Trees and
woodlands provide numerous environmental, economic, and scenic benefits. They help filter air
pollutants, absorb stormwater runoff, provide wildlife habitat, moderate temperatures, reduce
cooling costs, increase property values, provide scenic beauty, provide sound and visual
buffers, and provide screening for privacy. It is therefore the city’s intent to protect, preserve,
and enhance the trees and woodlands of Maplewood and to encourage a resourceful and
prudent approach to development in the city thereby promoting and protecting public health,
safety, and welfare of the citizens of Maplewood. The purpose of this ordinance is to establish
tree preservation and protection regulations to assure the continuance of significant and
specimen trees and woodlands for present and future generations which:
1. Preserve the natural character of neighborhoods (in developed and undeveloped areas).
2. Ensure the health and wellbeing of Maplewood’s urban forest.
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3 Protect the health and safety of residents.
4. Protect water quality and minimize storm water runoff.
5. Help prevent erosion or flooding.
6. Assure orderly development within wooded areas to minimize tree loss and
environmental degradation.
7. Establish a minimum standard for tree preservation and mitigation of environmental
impacts resulting from tree removal.
8. Ensure the city’s urban forest has a good age distribution, from young trees through
large old specimen trees.
9. Promote the planting of trees as outlined in the city’s Living Streets Policy.
Sec. 2. Definitions.
The following words, terms and phrases shall have the meanings ascribed to them in this
ordinance.
Applicant means developer, builder, contractor, or owner who applies for a woodlot alteration,
land use, grading, or building permit.
Caliper inch is a measurement used for nursery stock and in this ordinance refers to
replacement trees. It is the unit of measurement for defining the diameter of the tree trunk
measured six (6) inches above the soil surface for tree trunks four (4) diameter inches or less
and measured twelve (12) inches above the soil surface for tree trunks greater than four (4)
diameter inches.
Certified Arborist is an arborist with up-to-date certification by the International Society of
Arborists.
City Forester means a forester who is employed by the city or appropriate agent or independent
contractor designated by the city manager.
Conifer Tree means a woody plant that is a member of the division Pinophyta and at maturity is
at least twelve (12) feet or more in height. Conifers are cone bearing and most in our climate
keep their leaves (also called needles) year-round. Tamarack (also called larch) is the one
conifer in our climate that drops its needles in the fall.
Control includes measures to prevent, slow the spread, suppress, eradicate, or destroy a shade
tree disease or pests.
Deciduous Tree means a woody plant, which sheds leaves annually, having a defined crown
and at maturity is at least fifteen (15) feet or more in height.
Diameter is a measurement used for trees in the landscape. It is the diameter of a tree trunk as
measured at a height of four and one-half (4.5) feet above ground. To determine diameter,
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measure the circumference of the tree trunk at four and one-half (4.5) feet above ground and
divide by 3.14.
Environmental and Economic Development Department (EEDD) Director means the EEDD
Director or an employee of the city who manages city-wide environmental programs, or
appropriate agent designated by the city manager.
Hardwood Deciduous Tree means all deciduous tree species except those listed as softwood
deciduous trees below.
Hazard tree means a tree that has structural defects that may cause the tree or tree part to fail,
and the city forester determines that such failure could cause property damage or personal
injury.
Invasive Species are species that are not native to Minnesota and cause economic or
environmental harm or harm to human health.
Major Home Addition means an addition on a single or double dwelling lot of which the addition
or accessory building is more than a sixty (60) percent increase in the footprint of the single or
double dwelling structure on said lot.
Minor Home Addition means an addition on a single or double dwelling lot of which the addition
or accessory building is less than a sixty (60) percent increase in the footprint of the single or
double dwelling structure on said lot.
Native Prairie means a landscape or planting that consists predominantly of grasses, flowers,
and sedges that are native to Minnesota prairie ecosystems.
Shade Tree means a woody perennial that at maturity is at least fifteen (15) feet in height and
grown primarily for aesthetic or environmental purposes.
Shade Tree Pest means any vertebrate or invertebrate animal, plant pathogen, or plant that is
determined by the city council to be harmful, injurious, or destructive to shade trees or
community forests.
Significant Tree means a healthy tree measuring a minimum of six (6) inches in diameter for
hardwood deciduous trees, eight (8) inches in diameter for conifer trees, twelve (12) inches in
diameter for softwood deciduous trees, and specimen tree. Buckthorn or other noxious woody
plants or trees as determined by the EEDD Director are not considered a significant tree
species at any diameter.
Softwood Deciduous Tree means the following tree species: box elder, cottonwood, elm,
poplar/aspen, silver maple, and willow.
Specimen Tree is a tree of any species that is twenty-eight (28) inches in diameter or greater,
except invasive species. Specimen trees must have a life expectancy of greater than ten (10)
years, have a relatively sound and solid trunk with no extensive decay or hollow, and have no
major insects, pathological problem, or defects. Specimen trees are valued for their size and
their legacy.
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Structure means anything manufactured, constructed, or erected which is normally attached to
or positioned on land, including portable structures.
Tree Preservation Plan is a plan that shows all trees in the area to be developed or within the
property. The plan shall include all significant and specimen trees to be preserved and
measures taken to preserve them. The plan will also include calculations to determine the
number of replacement trees as required by the tree removal, mitigation, and replacement
section of this ordinance and a proposed re-forestation landscape plan. The plan shall be
developed by a forestry or horticultural professional whose qualifications are approved by the
EEDD Director.
Tree Standards is a separate document authorized through this ordinance to help achieve the
goals of the City’s Tree Ordinance and Living Streets Policy. The standards highlight important
aspects of the requirements for tree preservation, removal, replacement, and shade tree pest
management. The standards do not replace or supersede city ordinances.
Utility means electric, telephone, cable television, water, sanitary or storm sewer, solid waste,
gas or similar service operations.
Wetland as defined in the city’s wetland ordinance.
Woodlot means a treed area of at least one-quarter (1/4) acre on a vacant lot, which includes
significant and/or specimen tree(s).
Sec. 3. Standards.
The EEDD Director and city forester shall have the authority to develop Tree Standards
concerning the management of trees. These standards shall not be contrary to this ordinance.
Sec. 4. Woodlot Alteration.
1. Woodlot alteration permit. A woodlot alteration permit application shall be submitted to
the EEDD Director for review prior to removal of any significant or specimen living trees
on a woodlot that is not reviewed by another land use, grading, or building permit. The
applicant shall submit a tree plan and any other information needed to determine
compliance with this ordinance. Specific requirements shall be stated on an application
form in the office of the EEDD Director. An application fee shall be established yearly by
the city council by resolution. Failure to submit a woodlot alteration permit application
and gain subsequent approval prior to removal of significant and specimen trees will
result in the total tree replacement for the property as outlined in the tree removal,
mitigation, and replacement section to assume that all trees removed were significant
and specimen trees.
2. Woodlot alteration permit appeal process. If the woodlot alteration permit is denied by
the EEDD Director, the applicant may appeal the EEDD Director’s decision. The appeal
shall be submitted in writing, along with the reasons for the appeal, and received by the
city in writing within fifteen (15) days of the EEDD Director’s written decision to deny the
permit. The environmental and natural resources commission will review the appeal at
its next available commission meeting. If the environmental and economic development
commission denies the appeal, the applicant may appeal the environmental and
economic development commission’s decision. The appeal shall be submitted in writing,
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along with the reasons for the appeal, and received by the city within fifteen (15) days of
the environmental and natural resources commission’s decision. The city council will
review the appeal at its next available city council meeting for final decision of the
appeal.
Sec. 5. Tree Preservation Plan.
A tree preservation plan as defined in this ordinance and outlined in the Tree Standards shall
reflect the applicant’s best effort to determine the most feasible and practical layout of buildings,
parking lots, driveways, streets, storage, and other physical features, so that the fewest
significant and specimen trees are destroyed or damaged and to minimize the negative
environmental impact to the site.
1. Tree preservation plan applicability.
a. This ordinance shall apply to any applicant that requests a woodlot alteration,
land use, grading, or building permit, including a building permits for major home
additions. This includes all sites of new or redevelopment that contain significant
and specimen trees or woodlots. Platting and adding new roadway and right-of-
way are subject to this ordinance.
b. The following are exceptions and are exempt from the requirements of the tree
preservation plan:
8) Minor home additions, general home improvements, and construction of
accessory buildings (i.e. garage, shed).
9) Tree removal related to public improvement projects to existing roadways,
sewers, parks, and utility/infrastructure work or repair.
10) Emergency removal of a tree(s) to protect public health.
11) Tree removal related to public improvement projects to restore or
enhance woodlands, savannas, or prairies.
12) Commercial tree nursery and landscape operations.
13) Removal of dead or dying trees, unless those trees were planted as part
of tree replacement in which case they shall be replaced based on the
approved plan.
14) Removal of nonnative trees that the city deems invasive species.
2. Tree preservation and safeguarding tree measures.
a. All developments within the city shall be designed to preserve significant and
specimen trees and woodlots, where such preservation would not adversely
affect the public health, safety, or welfare of Maplewood citizens. The city may
prohibit removal of all or a part of a woodlot or significant and specimen trees
subject to the limitations as defined in this ordinance. This decision shall be
based on, but not limited to, the following criteria:
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1) Size of trees.
2) Size of lot.
3) Species, health, and attractiveness of the trees, including:
a) Sensitivity to disease.
b) Life span.
c) Nuisance characteristics.
d) Sensitivity to site grading.
e) Potential for transplanting.
f) Need for thinning a woodlot.
g) Effects on the functioning of a development.
h) Fragmentation of wooded area and effects on wildlife corridors.
i) The public health, safety, and welfare.
j) Effect on wetlands and/or watershed.
k) Native prairie or oak savanna habitat.
b. If any significant or specimen tree designated as preserved (protected) in the
approved tree preservation plan is cut, damaged, or encroached upon by grading
equipment or during the construction process without city authorization and if it is
determined by the EEDD Director or city forester that the damaged tree(s) will
not survive, the said damaged tree(s) shall be removed by the applicant at their
expense and replacement tree(s) required at a rate of two (2) times the tree
replacement outlined in the tree removal, mitigation, and replacement section
below.
3. Tree removal, mitigation, and replacement.
a. Tree removal calculation: If less than twenty percent (20%) of the total significant
or specimen tree diameter inches on the property is removed, the applicant shall
replace one (1) tree per significant and specimen tree removed. Tree
replacement shall be a minimum of two (2.0) caliper inches in size.
If twenty percent (20%) or more total significant and specimen tree diameter
inches are removed, applicant shall mitigate all significant and specimen
diameter inches using the tree mitigation/replacement schedule in accordance
with the following formulas:
A = Total diameter inches of significant trees lost as a result of the land
alteration (includes significant and specimen trees)
B = Total diameter inches of significant trees situated on the property (includes
significant and specimen trees)
C = Tree replacement constant (1.5)
D = Total diameter inches of specimen trees saved*
E = Replacement trees (number of caliper inches)
[((A/B -0.2) x C) x A] – [D/2] = E
*Applicant receives credit for each one (1) diameter inch of specimen tree saved
at a rate of ½ (.5) diameter inches.
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Example
A = 94
B = 234
C = 1.5
D = 28
E = 14 caliper inches
[((94 /234 – 0.2) x 1.5) x 94] – [28/2] = 14 caliper inches
The trees required to be replaced pursuant to this ordinance shall be in addition
to any other trees required to be planted pursuant to any other provision of city
code.
b. Tree mitigation: Once the total caliper inches for replacement trees are
determined, the applicant shall mitigate loss of significant and specimen trees by
planting replacement trees in appropriate areas on the property in accordance
with the tree replacement requirements as outlined in the Tree Standards and
tree preservation plan. After putting as many trees as feasible on the site, if the
replacement requirement is still not met, the EEDD Director can approve tree
replacement steps as outlined in the Tree Standards prior to issuance of a
grading or building permit.
c. Tree replacement requirements: The applicant shall follow tree replacement
requirements as outlined in the Tree Standards.
d. Tree replacement escrow: The applicant shall post tree replacement escrow with
the city, such as a tree replacement cash deposit or letter of credit, as outlined in
the Tree Standards.
Sec. 6. Diseased and Hazardous Trees.
1. Findings and declaration of purpose.
The health of trees in the city is threatened by epidemic shade tree pests. Hazardous
trees can cause property damage or personal injury. The loss of trees, ill health of trees,
or presence of hazardous trees on public and private property depreciates the value of
property within the city and impairs the safety and general welfare of the public. In
addition to, and in accordance with, Minnesota Statutes, sections 89.001, 89.01, and
89.51-.64, the provisions of this section are adopted as an effort to control and prevent
the spread of these shade tree pests.
2. Declaration of a shade tree pest.
The EEDD Director or city forester may declare any vertebrate or invertebrate animal,
plant pathogen, or plant in the community threatening to cause significant damage to a
shade tree or community forest to be a shade tree pest and prescribe control measures
to effectively eradicate, control, or manage the shade tree pest as defined by Minnesota
Statute, section 89.001.
3. Public nuisances.
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Public nuisances relating to trees are outlined in the Tree Standards.
4. Inspection.
a. The EEDD Director and city forester shall have the ability and authority to inspect
all premises and places within the city for public nuisances relating to trees.
Inspection shall be of living or dead trees, parts of trees, stumps, and firewood.
b. The EEDD Director and city forester may enter upon private premises at any
reasonable time for the purpose of carrying out any of the duties assigned under
this ordinance.
5. Abatement of shade tree pest nuisances.
a. The EEDD Director or city forester shall notify in writing the owner of record or
occupant of the premise that a public nuisance exists. The notice shall specify
the measures to be taken to abate the nuisance and shall specify that the
nuisance shall be abated within a reasonable amount of time, not less than ten
(10) days from the date of mailing.
b. If the owner fails to comply with the removal or control measures specified for the
hazard tree, infested tree, or wood on his/her property as outlined in this
ordinance and the Tree Standards, and within the time specified, the EEDD
Director or city forester may order the work done either by city employees or by
contractor. The cost of this work shall be billed to the owner. If the bill is not paid
within thirty (30) days, the city shall assess the costs to the property.
6. High-cost abatement.
If the cost of abating a nuisance from a shade tree pest will exceed five thousand dollars
($5,000) in a given year or in two consecutive years, based on a reasonable, good faith
estimate from a certified arborist, the owner or occupant may request the matter be
referred to the city council for a hearing as outlined in the Tree Standards. This does not
apply to hazardous trees.
7. Emergency abatement.
Nothing in this ordinance shall prevent the city, without notice or other process, from
immediately abating any condition that poses an imminent and serious hazard to human
life or safety.
Sec. 7. Enforcement.
The city shall be responsible for the enforcement of this ordinance. Any person who fails to
comply with or violates any section of this ordinance shall be deemed guilty of a misdemeanor
and, upon conviction, shall be subject to punishment in accordance with section 1-15. All land
use, building, and grading permits shall be suspended until the applicant has corrected the
violation. Each day that a separate violation exists shall constitute a separate offense.
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The city reserves the right to inspect the site or property at any reasonable time for compliance
with tree preservation requirements. If the city finds the site in violation, the city may issue a
stop work order until conditions are corrected.
Division 4. Stormwater Management.
Move Chapter 18, Article VII (Stormwater Management) to this Division in its entirety.
Division 5. Renewable Energy.
Move Chapter 18, Article VIII (Renewable Energy) to this Division in its entirety.
Division 6. Flood Plain Overlay District
Move Chapter 18 (Environment), Article VI (Floodplain Ordinance) to this Division in its
entirety.
Division 7. Slopes and Erosion Control
Move Chapter 12, Article VII, Division VII, portions of Section 12-249 (Definitions), all of
Section 12-308 (Slopes), and all of Section 12-309 (Erosion control and soils) to this
Division. Language as follows:
Definitions.
Direct drainage means drainage into a protected water without an intervening pond or wetland.
Erosion means the general process by which soils are removed by flowing surface or
subsurface water or wind.
Gross soil loss means the average annual total amount of soil material carried from one acre of
land by erosion.
Pipeline means an underground line of pipe including associated pumps, valves, control devices
and other structures utilized for conveying liquids, gases, sewage or other finely divided solids
from one point to another.
Retaining wall means a structure utilized to hold a slope in a position in which it would not
naturally remain.
Sediment means suspended matter carried by water, sewage or other liquids.
Slope means the inclination of the natural surface of the land from the horizontal; commonly
described as a ratio of the length to the height.
Substation means any utility structure, other than lines, pipelines, poles or towers.
Terrace means a relatively level area bordered on one or more sides by a retaining wall.
Utility means electric, telephone, telegraph, cable television, water, sanitary or storm sewer,
solid waste, gas or similar service operations.
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Vegetation means all plant growth, especially trees, shrubs, mosses or grasses.
Water body means any lake, stream, pond, wetland or river.
Slopes
1. No development shall be permitted on existing slopes of 18 percent or greater which are
in direct drainage to a protected water.
3. In areas not in direct drainage to a protected water, no development shall be allowed on
existing slopes greater than 40 percent.
4. No development, whether or not in direct drainage to a protected water, shall be
permitted on land having an existing slope in excess of 12 percent, unless the applicant
proves the following conditions are met:
a. Controls and protections exist uphill from the proposed development such that
there is no danger of structures or streets being struck by falling rock, mud,
sediment from erosion, uprooted trees or other materials.
b. The proposed development presents no danger of falling rock, mud, sediment
from erosion, uprooted trees or other materials to structures downhill.
c. The view of a developed slope within the critical area from the Mississippi River
and opposite river bank is consistent with the natural appearance of the
undeveloped slope, consistent with any state-registered historic areas nearby,
compatible with the view from historic areas, and compatible with surrounding
architectural features.
d. The city engineer may require the developer to provide a soils engineer to certify
the stability of potentially unstable slopes.
4. The basic character of natural slopes of 25 percent or more in grade shall not be altered
without approval from the city council. The council shall base its decision on the
following:
a. The degree of alteration of the slope; and
b. The importance of the slope to the character of the area.
5. All new structures and roads shall be placed no closer than 40 feet from a bluffline.
Exceptions shall be as follows:
a. Public recreation facilities, scenic overlooks, public observation platforms or
public trail systems.
b. The construction of aboveground pumping stations.
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c. Other development, when the applicant can conclusively demonstrate that
construction or final development will not negatively impact slopes with a grade
of 18 percent or greater.
d. All other structures, other than buildings and roadway surfaces, but including
retaining walls, shall meet the following design requirements:
1) Retaining walls or terrace contours in excess of four feet in height shall
have a fence.
2) Construction materials shall be subject to community design review board
approval.
6. The requirements of this section shall not apply in the following situations:
a. Where a slope has been substantially altered by prior excavation or filling.
b. Where a slope is less than 200 feet in length (top to bottom) or 500 feet in width
(side to side).
c. Where earth-sheltered homes are proposed.
Erosion control and soils.
1. All erosion control, stormwater runoff, utility and similar structures shall be designed to
be maintained and operated without requiring the crossing or operation of heavy
maintenance vehicles and equipment, such as bulldozers, trucks and backhoes, on
slopes in excess of eight percent. This requirement may be waived by the city council
where there is no other alternative.
2. Construction shall not be allowed where there are soil problems, including but not limited
to soil-bearing strength, shrink/swell potential or excessive frost movement, unless
effective soil correction measures or building construction methods are approved by the
building official.
3. Development shall be accomplished only in such a manner that on-site gross soil loss
levels shall not exceed five tons per acre per year during construction, but only two tons
per acre per year when the site is adjacent to a water body, watercourse or storm sewer
inlet, and one-half ton per acre per year after construction activities are completed.
4. A development shall be located to minimize the removal of vegetation and alteration of
the natural topography.
5. Erosion protection measures shall make maximum use of natural, in-place vegetation,
rather than the placing of new vegetation on the site.
Division 8. Mississippi Critical Area and Slopes.
Move Chapter 12 (Buildings and Building Regulations), Article VII (Environmental
Protection and Critical Area), portions of Section 12-249 (Definitions), all of Section 12-
307 (Scope) to this Division. Language as follows:
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Definitions
Bluffline means a line delineating a top of a slope with direct drainage to a protected water,
connecting the points at which the slope becomes less than 18 percent. More than one bluffline
may be encountered proceeding landward from a protected water.
Critical area means the Mississippi River Corridor Area bounded by Carver Avenue, I-494 and
the city limits.
Protected water, formerly referred to as "public waters," means any water defined in Minn.
Stats. § 105.37, subd. 14.
Significant water body means a water body shown on the city drainage plan or a water body
over one acre in area.
Structure means any thing manufactured, constructed or erected which is normally attached to
or positioned on land, including portable structures.
Significant natural feature means a significant water body, a large tree, a woodlot, a significant
slope or a site of historical or archeological significance that has been recorded with the state.
Significant slope means a natural slope of 25 percent or more grade over an area at least 200
feet in length (top to bottom) and 500 feet in width (side to side).
Generally.
1. Under this article all plans and the conduct of all grading, landscaping, structure
placement, and street routing shall be consistent with the city's comprehensive plan, and
for development in the Mississippi River Corridor Critical Area, the Maplewood Critical
Area Plan.
2. The proposed development shall not lessen existing public access to and along a
protected water.
3. The proposed development shall be designed, constructed and maintained to avoid
causing:
a. Erosion.
b. Pollution, contamination or siltation of water bodies or storm sewers.
c. Flooding.
d. Groundwater contamination.
e. Alteration of significant natural features.
4. Development shall not substantially diminish the scientific, historical, educational,
recreational or aesthetic value of unique natural areas, plants and animals, which are
registered with the state as such, and shall not substantially alter their reproductive
cycles.
5. Views of protected waters from buildings or public streets shall not be impaired by the
placement of advertising signs.
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Seconded by Councilmember Juenemann Ayes – All
The motion passed.
I. UNFINISHED BUSINESS
1. Update on Community Racial Equity Initiative
City Manager Coleman gave the staff report and answered questions of the council.
Councilmember will let City Manager Coleman know if they are interested in participating.
Coleman will notify the council of times and dates that have been established for the meetings.
No action required this item was presented for informational purposes.
J. NEW BUSINESS
1. Consider a Conditional Use Permit Amendment and Design Review, Maplewood
Auto Mall, 2529 White Bear Avenue
Economic Development Coordinator Martin gave the staff report. Commissioner Kempe gave
the reports from the Planning Commission and Community Design Review Board. Nick
Sperides, applicant from Maplewood Auto Mall addressed the council to answer questions and
give additional information.
Councilmember Koppen moved to approve the resolution approving a conditional use permit
amendment for auto repair, auto detailing, auto rental, used auto sales, auto washing and
expansion of a nonconforming parking lot at 2529 White Bear Avenue. Approval is based on the
findings required by the code and subject to the following conditions:
1. All building expansion improvements for the Maplewood Auto Mall (Cooper Motors) shall
follow the plans, date-stamped October 26, 2015. The applicant shall meet the
requirements of the city engineer report, dated November 9, 2015 and the environmental
planner report, dated November 10, 2015. The director of the environmental and
economic development department may approve minor changes.
2. The property owner shall comply with the signage requirements of the city code and the
auto center’s sign criteria.
3. Fire protection systems (fire extinguishers and a sprinkler system) shall meet all
requirements of the code. These systems shall be approved and installed before the
applicant begins his business.
4. All vehicles on-site shall be operational.
5. Ensure that there is no illegal parking on the site including no parking on the grass and
no stacking of vehicles (i.e., two vehicles to one stall).
6. Ensure that the entire site is cleared of trash including all illegally dumped material
located within the drainage ditch behind the auto mall.
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7. Ensure that trash dumpsters are placed inside enclosures at all times.
8. Ensure that the site is in compliance with the city’s temporary sign ordinance including
obtaining a sign permit for all temporary signs over 12 square feet and only allowing one
temporary sign per business located within the center.
9. Ensure that all landscaped areas are maintained including removing all weeds from the
landscaped area around the base of the center’s pylon sign.
10. There shall be no parting-out of vehicles outside the building and left in the parking lot.
11. Auto salvage businesses are prohibited from operating at this site.
12. The parking lot shall be kept clear of junk and dirt.
13. All service work that is needed on vehicles shall be completed inside a proper service
garage. All garage doors shall be closed anytime vehicle repair work is in progress.
14. There shall be an after-hours contact person on record with the city’s emergency
dispatcher.
15. If the building occupancy changes, the property owner shall comply with all applicable
code requirements relative to the new building use. A building permit may then be
required.
16. Verify that the parking on-site does not obstruct fire department access for their trucks.
17. All tenants at the Maplewood Auto Center must adhere to the parking plan, dated
November 17, 2015, as submitted by the property owner to city staff. A parking plan
needs to be filed with city staff at all times indicating the property is meeting the
minimum parking requirements and how the spaces are allocated to each tenant. A new
parking plan shall be filed any time a suite changes use or the building is physically
altered in any way. A new plan shall be filed with the city reflecting the expansion of the
existing parking lot.
18. Parking in the center of the canopy, adjacent to the 2529 building, shall be for inventory
only. A no customer parking sign shall be posted.
19. The city council shall review this permit in one year.
20. The property owner shall provide city staff a plan for trash removal or design plans for a
new enclosed structure for the 2529 building, subject to the city’s design review process.
21. The property owner or manager is responsible for compliance of all conditions listed in
this permit. If any tenant is found out of compliance the city will notify the property owner
or manager in order to rectify the situation.
22. The expanded nonconforming parking lot shall maintain its existing setback.
Resolution
CONDITIONAL USE PERMIT RESOLUTION
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WHEREAS, this permit for the Maplewood Auto Mall allows auto repair, auto detailing,
auto rental, used auto sales, auto washing and the expansion of a nonconforming parking lot.
WHEREAS, this permit applies to property located at 2529 White Bear Avenue. The legal
description is:
Lot I, Block 1, Maple Ridge Mall, according to the recorded plat thereof, Ramsey County,
Minnesota, together with that part of Lot 2, said Block I, lying north of the westerly
extension of the south line of said Lot 1.
Which lies easterly and northerly of a line described as beginning at the northwest comer
of said Lot 1; thence on an assumed bearing of South 89 degrees 25 minutes 17
seconds West, along the north line of said Lot 2, a distance of 136.21 feet to the point of
beginning of the line to be described; thence South 0 degrees 42 minutes 53 seconds
East 163.86 feet; thence North 89 degrees 14 minutes 53 seconds East 299.59 feet to
the easterly line of said Lot I and said line there terminating. (PIN 11-29-22-22-0043)
WHEREAS, the history of this conditional use permit is as follows:
1. On November 17, 2015, the planning commission held a public hearing and
recommended that the city council approve this permit. The city staff published a notice in
the paper and sent notices to the surrounding property owners. The planning commission
gave everyone at the hearing a chance to speak and present written statements. The
planning also considered reports and recommendations of the city staff.
2. On December 21, 2015, the city council reviewed this proposal. The council also
considered reports and recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-
described conditional use permit based on the building and site plans. The city approved this
permit because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and this Code.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance
to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes,
water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
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7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause no more than minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All building expansion improvements for the Maplewood Auto Mall (Cooper Motors) used
auto sales business shall follow the plans, date-stamped October 26, 2015 approved by
the city. The applicant shall meet the requirements of the city engineer report, dated
November 9, 2015 and the environmental planner report, dated November 10, 2015.
The director of community development the environmental and economic development
department may approve minor changes.
2. The property owner shall comply with the signage requirements of the city code and the
auto center’s sign criteria.
3. Fire protection systems (fire extinguishers and a sprinkler system) shall meet all
requirements of the code. These systems shall be approved and installed before the
applicant begins his business.
4. All vehicles on-site shall be operational.
5. Ensure that there is no illegal parking on the site including no parking on the grass and
no stacking of vehicles (i.e., two vehicles to one stall).
6. Ensure that the entire site is cleared of trash including all illegally dumped material
located within the drainage ditch behind the auto mall.
7. Ensure that trash dumpsters are placed inside enclosures at all times.
8. Ensure that the site is in compliance with the city’s temporary sign ordinance including
obtaining a sign permit for all temporary signs over 12 square feet and only allowing one
temporary sign per business located within the center.
9. Ensure that all landscaped areas are maintained including removing all weeds from the
landscaped area around the base of the center’s pylon sign.
10. There shall be no parting-out of vehicles outside the building and left in the parking lot.
11. Auto salvage businesses are prohibited from operating at this site.
12. The parking lot shall be kept clear of junk and dirt.
13. All service work that is needed on vehicles shall be completed inside a proper service
garage. All garage doors shall be closed anytime vehicle repair work is in progress.
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14. There shall be an after-hours contact person on record with the city’s emergency
dispatcher.
15. If the building occupancy changes, the property owner shall comply with all applicable
code requirements relative to the new building use. A building permit may then be
required.
16. Verify that the parking on-site does not obstruct fire department access for their trucks.
17. All tenants at the Maplewood Auto Center must adhere to the parking plan, dated July 8,
2013 November 17, 2015, as submitted by the property owner to city staff. A parking
plan needs to be filed with city staff at all times indicating the property is meeting the
minimum parking requirements and how the spaces are allocated to each tenant. A new
parking plan shall be filed any time a suite changes use or the building is physically
altered in any way. A new plan shall be filed with the city reflecting the expansion of the
existing parking lot.
18. Parking in the center of the canopy, adjacent to the 2529 building, shall be for inventory
only. A no customer parking sign shall be posted.
19. The city council shall review this permit in one year.
20. The property owner shall provide city staff a plan for trash removal or design plans for a
new enclosed structure for the 2529 building, subject to the city’s design review process.
21. The property owner or manager is responsible for compliance of all conditions listed in
this permit. If any tenant is found out of compliance the city will notify the property owner
or manager in order to rectify the situation.
22. The expanded nonconforming parking lot shall maintain its existing setback.
Councilmember Koppen moved to approve the design plans date-stamped October 26, 2015 for
the building addition and expansion of the nonconforming parking lot for the site located at 2529
White Bear Avenue. Approval is subject to the following conditions:
1. Approval of design plans is good for two years. If the applicant has not begun construction
within two years, this design review shall be repeated. Staff may approve minor changes.
2. The applicant’s proposed addition to the parking lot shall not be any closer to the north
property line than the setback established by the existing parking lot.
3. The building materials and colors used for the building addition shall match the materials
and colors for the existing building.
4. The additional parking spaces shall be striped per ordinance requirements.
5. Prior to issuance of a grading or building permit, the applicant must submit a cash escrow or
an irrevocable letter of credit for all required exterior improvements. The amount shall be
125 percent of the cost of the work.
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6. Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch,
dated November 9, 2015.
7. Satisfy the requirements set forth in the staff report authored by environmental planner
Shann Finwall, dated November 10, 2015.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Consider Approval of City Attorney Contract
City Manager Coleman gave the staff report.
Councilmember Cardinal moved to approve that City Manager Coleman be authorized to enter
into a contract with H. Alan Kantrud to serve as the Maplewood City Attorney – Civil Services
from January 1, 2016 thru December 31, 2018.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
City Manager Coleman gave the update to the council calendar.
M. COUNCIL PRESENTATIONS
1. Natural Living Expo
Councilmember Juenemann reported on the Natural Living Expo that took place on Saturday,
December 5, 2015 at the Maplewood Community Center.
2. Recycle Your Holidays
Councilmember Juenemann informed citizens that Maplewood is part of the recycling used
holiday lights. Receptacles will be available at City Hall, Maplewood Community Center and
1902 Building.
3. Christmas Tree Disposal
Councilmember Juenemann informed residents that Republic Services will be offering free
Christmas tree disposal the first two weeks of January. It is requested that your trees be put
alongside of your trash bin for pickup.
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4. Energize Maplewood
Councilmember Juenemann reported that the Energize Maplewood challenge is starting up
January 1, 2016 through May 31, 2016. Additional information will be available on the City’s
website.
5. Thanks for Service
This item was reported on at the end of Council Presentations.
6. Maplewood Bruentrump Heritage Farm
Councilmember Cardinal reported on press release regarding the Maplewood Bruentrump
Heritage Farm receiving the 2015 Best of Maplewood Award.
Councilmember Cardinal wished Bryan Smith and Tou Xiong the very best in serving on the City
Council.
Councilmember Cardinal thanked Marv Koppen for serving on the council and added it was a
pleasure to serve with him. He added that it was pleasure serving with Mayor Slawik and
Councilmembers Abrams and Juenemann.
7. Rush Line
Mayor Slawik reported on the Rush Line Meetings she attended; one with developers and the
other meeting regarding where the Line is coming out of St. Paul to Maplewood.
Mayor Slawik reported on the Kid City event that took place on Saturday, December 19, 2015 at
the Maplewood Mall.
Mayor Slawik wished everyone a safe and happy holiday.
Councilmember Juenemann thanked Councilmember Cardinal, Councilmember Koppen and
their families for their years of service to the City of Maplewood.
Councilmember Abrams thanked Councilmember Cardinal and Councilmember Koppen for their
service to the City of Maplewood.
N. VISITOR PRESENTATION – This item was heard after M Visitor Presentations.
1. John Wykoff, Maplewood Resident
2. Bob Zick, North St. Paul Resident
3. Mark Bradley, Maplewood Resident
O. ADJOURNMENT
Mayor Slawik adjourned the meeting at 9:01 p.m.
Packet Page Number 35 of 127
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Paul P. Schnell, Chief of Police
DATE: January 6, 2016
SUBJECT: Approval of Resolution Pertaining to the Retirement ad Ownership Status of
Maplewood Police Service Dog (K-9) “Rebel”
Introduction
Police Service dog (K-9) “Rebel” retired from the Maplewood Police Department on January 1,
2016. His partner, Sergeant Brian Bierdeman, is requesting to assume full ownership,
responsibility and care of Rebel. In order for him to do so, the attached resolution and
agreement is required to be approved by the council.
Budget Impact
None
Recommendation
It is recommended that the council approve the Resolution Pertaining to the Retirement and
Ownership Status of Maplewood Police Service Dog (K-9) “Rebel”, and approve the Agreement
to Assume Ownership of Retired Canine “Bill of Sale” between the Maplewood Police
Department and Sergeant Brian Bierdeman.
Attachments
1. Resolution Pertaining to the Retirement and Ownership Status of Maplewood Police
Service Dog (K-9) “Rebel”
2. Agreement to Assume Ownership of Retired Canine “Bill of Sale” between the
Maplewood Police Department and Sergeant Brian Bierdeman
F1
Packet Page Number 36 of 127
F1, Attachment 1
CITY OF MAPLEWOOD
RAMSEY COUNTY, MINNESOTA
A RESOLUTION PERTAINING TO THE RETIREMENT AND OWNERSHIP STATUS
OF MAPLEWOOD POLICE SERVICE DOG (K-9) “Rebel.”
WHEREAS, the Maplewood Police Department has had a successful police service dog
(K-9) program that has honorably and ably served the City for many years; and
WHEREAS, in 2007 then-Maplewood Police Officer Brian Bierdeman (now Sergeant
Brian Bierdeman) was selected to serve as the department’s police service dog handler and
completed a comprehensive and demanding training program with his canine partner “Rebel;”
and
WHEREAS, upon completion of the training program Sergeant Bierdeman and Rebel
began a successful partnership of service to the City; and
WHEREAS, Sergeant Bierdeman and Rebel were responsible for the apprehension of
more than 225 criminal suspects, and the effective and efficient execution of countless building
and evidence searches; and
WHEREAS, during their partnership, Rebel and Sergeant Bierdeman demonstrated the
unique skills and abilities of police service dogs to thousands of local residents and visitors at
community, civic, and school events; and
WHEREAS, Rebel was retired from service with the City of Maplewood at the
completion of his tour of duty on the morning of January 1, 2016; and
WHEREAS, the relationship between the police officer handler and K-9 is unique and
storied, and it is commonplace for official ownership of the retired police service dog to be
transferred to the handler/partner; and
WHEREAS, Sergeant Bierdeman has agreed to assume full ownership, responsibility,
and care of Rebel for the remainder of his days.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Maplewood, Minnesota;
1. That the faithful, valued, and committed service of Maplewood police service dog,
Rebel, is hereby acknowledged and lauded; and
2. That the care and training of Rebel provided by Maplewood Police Sergeant Brian
Bierdeman is recognized and commended; and
Packet Page Number 37 of 127
F1, Attachment 1
3. That full ownership, responsibility, and care for Rebel shall be transferred to Sergeant
Bierdeman in accordance with the separate Agreement and “Bill of Sale” document;
and
4. That transfer of ownership to Sergeant Bierdeman shall be without remuneration in
recognition of the special bond and unique characteristics of police service dogs; and
5. That the City Attorney prepared Agreement and “Bill of Sale” transferring ownership
from the City to Sergeant Bierdeman as executed by Sergeant Bierdeman and the
Chief of Police is accepted and approved, and, finally
6. That the City Council extends its gratitude to Sergeant Bierdeman for the competent
care of his canine partner and publically acknowledges Rebel’s well-deserved
transition from police service to family pet.
Adopted this 11th day of January 2016,
_______________________________
Nora Slawik, Mayor
Attest:
_________________________________
Karen Haag, City Clerk
Packet Page Number 38 of 127
MAPLEWOOD POLICE DEPARTMENT
CANINE UNIT
AGREEMENT TO ASSUME OII/NESHIP OF RETIRED CANINE
"Bill of Sale"
This Agreement is entered into between the City of Maplewood (City) and Sergeant
Brian Bierdeman, the trainer handler and caregiver (handler) to, Rebel, a certified police dog
(canine) utilized and owned by the City.
City and handler both acknowledge that the canine is a unique piece of, "property,"
utilized by the City in that is a living creature that by its biology, training, and instinct forms a
bond with its handler. City and handler also acknowledge that the canine, Rebel, and handler,
Brian Bierdeman, have maintained that canine/handler relationship for 8 years and that the
aforementioned bond has been established;
City and handler both acknowledge that the useful service of the canine, Rebel, has come
to an end for the City's policing pu{poses;
City and handler acknowledge that due to the bond between the handler and the canine, to
allow the canine to be disposed of by public auction, as a piece of surplus ooproperty," would be
irresponsible, inhumane, and pose potential liability to the City inthat the canine may never
acclimate and accept another human handler and thus be then-disposed to antisocial, potentially
harmful behavior;
City and handler have reached an accord that the canine unit will either need to be
released to handler or euthanized in order to protect the public and limit the exposure of the City
to liability stemming from the canine's retirement. City and handler also agree that the while the
useful life of the canine does not equate to the actual life of the canine and that the canine should
be allowed to live out its years if possible.
In recognition of the above, Handler has agreed to take full possession, ownership and
responsibility for the canine, Rebel, from the date of removal from regular K-9 service on or
about January 1,2016. The transfer of ownership of the canine from the City to Brian
Bierdeman without remuneration to the City is premised upon the purpose of protecting the City
from potential liability and preserving the canine's life by transitioning the animal to domestic
pet environment. City acknowledges the aforementioned as appropriate and compelling under
the circumstances.
Handler shall hold City harmless from this date forward and City shall be held harmless
for any and all future actions attributable to the canine, "Rebel."
This executed Agreement shall serve as the "Bill of Sale"
resolution of the Maplewood City Councilved by
Paul 。Schnell Sergeant Brian Bierdeman, Handler
Maplewood Police Department
ofJanuary, 2016.
F1, Attachment 2
Packet Page Number 39 of 127
F2
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Mychal Fowlds, IT Director
DATE: January 6, 2016
SUBJECT: Maplewood Communications Update
Introduction
Using the momentum from the recent roll-out of our new website, staff has been exploring new ways to
communicate with our residents. This brief discussion will update you on those projects.
Background
The City recently went live with our new website. Once that project was completed staff started looking at
other mediums where we could tell our story beyond the new site. Social media was an area where we
had dabbled in the past but it was not until recently, where staff time has specifically been dedicated to this
work, that we’ve begun to see consistent interactions with residents. Staff looks forward to highlighting
some of these recent endeavors at the upcoming City Council meeting.
Budget Impact
At this point there is no budget impact associated with this item.
Recommendation
This item is being brought before you for informational purposes only and therefore there are no
recommendations at this time.
Attachments
None
Packet Page Number 40 of 127
TO:Melinda Coleman, City Manager
FROM:Gayle Bauman, Finance Director
DATE:
SUBJECT:Approval of Claims
794,086.33$ Checks #96460 thru #96513
dated 12/15/15 thru 12/22/15
215,249.21$ Disbursements via debits to checking account
dated 12/14/15 thru 12/18/15
204,712.84$ Checks # 96514 thru # 96569
dated 12/29/15
439,222.55$ Disbursements via debits to checking account
dated 12/21/15 thru 12/24/15
1,663,108.29$ Checks #96570 thru # 96598
dated 12/30/15 thru 01/05/15
369,642.25$ Disbursements via debits to checking account
dated 12/28/15 thru 12/31/15
3,686,021.47$ Total Accounts Payable
513,638.09$ Payroll Checks and Direct Deposits dated 12/18/15
1,553.83$ Payroll Deduction check # 99101964 thru # 99101967
dated 12/18/15
540,868.44$ Payroll Checks and Direct Deposits dated 12/31/15
390.00$ Payroll Deduction check # 99101983
dated 12/31/15
1,056,450.36$ Total Payroll
4,742,471.83$ GRAND TOTAL
Attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
MEMORANDUM
January 6, 2016
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
G1
Packet Page Number 41 of 127
Check Description Amount
96460 04848 MONTHLY PREMIUM - NOVEMBER 454.96
96461 02929 LTC MONTHLY PREMIUM - DECEMBER 201.38
96462 03818 MONTHLY PREMIUM - DECEMBER 170,737.43
96463 01126 MONTHLY PREMIUM - DECEMBER 464.00
96464 02464 FUNDS FOR MCC ATM 9,000.00
96465 05324 RETAINER FEE - NOVEMBER 500.00
96466 05114 PROJ 14-02 CNTY RD B TRAIL IMPRV 8,653.62
05114 1481 STERLING ST S - SSTS PERMITS 1,437.00
96467 00393 MONTHLY SURTAX - NOV 23725123035 3,148.33
96468 05353 CONTRACT GASOLINE - DECEMBER 11,062.42
05353 CONTRACT DIESEL - DECEMBER 8,207.76
96469 00932 BAKERY FOR SNACK BAR 1,519.20
96470 05311 OFFICIALS AT JOHN GLEN 12/12 378.00
05311 WEEK #1 OFFICIALS 324.00
96471 01202 MAPLEWOOD LIVING,SEASONS-NOV/DEC 9,431.71
96472 01337 911 DISPATCH SERVICES - NOVEMBER 30,453.91
01337 CAD SERVICES - NOVEMBER 5,824.07
01337 FLEET SUPPORT FEES - NOVEMBER 458.64
01337 FLEET SUPPORT FEES - NOVEMBER 427.44
96473 01574 BITUMINOUS MATERIALS FOR PAVING 487.65
01574 BITUMINOUS MATERIALS FOR PAVING 306.35
01574 BITUMINOUS MATERIALS FOR PAVING 126.00
96474 05305 CONTRACT 500-0371999 816.96
05305 CONTRACT 500-0371083 511.90
05305 CONTRACT 500-0328559 230.45
05305 CONTRACT 500-0395052 193.77
05305 CONTRACT 500-0395065 117.41
05305 CONTRACT 500-0380041 104.73
05305 CONTRACT 500-0373496 87.67
05305 CONTRACT 500-0349366 67.31
96475 01190 ELECTRIC & GAS UTILITY 2,298.30
01190 ELECTRIC & GAS UTILITY 1,954.96
01190 ELECTRIC & GAS UTILITY 240.03
01190 FIRE SIRENS 50.87
96476 05602 PAYROLL PROCESSING ERROR 1,489.23
96477 01969 PAYROLL PROCESSING ERROR 245.74
96478 01811 MDSE FOR RESALE 51.00
96479 05369 ULTRA CLEAN SERVICE - CITY HALL 462.53
05369 CLEANING SUPPLIES - CITY HALL 106.71
96480 00412 BOOKS LEADERSHIP GROUP HORWATH 176.35
00412 BOOKS LEADERSHIP A HUTCHINSON 176.35
00412 BOOKS LEADERSHIP GROUP D KONEWKO 73.99
96481 00420 SQUAD #950 CAR WASH/DETAIL 209.00
96482 04371 SERVICE CALL - S FIRE STATION 147.50
96483 00003 ESCROW REL HOLIDAY CO 1285 COPE AVE 5,052.88
96484 00003 ESCROW TERRY BROS 2240 HAZELWOOD 5,000.00
96485 00003 ESCROW REL KRAMER 1870 E SHORE DR 300.00
96486 05368 SQUAD #952 MAINT & SRVS 462.59
05368 SQUAD #950 MAINT & SRVS 340.08
05368 SQUAD #960 MAINT & SRVS 155.38
05368 SQUAD #959 MAINT & SRVS 85.64
96487 00755 BLITZ FIRE MONITOR W/NOZZLES 6,733.38
96488 05377 REIMB FOR TUITION MAY-AUG 2,177.78
96489 04353 ESCROW RELEASE 2792 KELLER PKWY N 4,542.40
96490 04329 REPLACEMENT WING CYL & HARDWARE 2,212.72
12/15/2015 GLTC PREMIUM PAYMENTS
12/15/2015 MEDICA
12/15/2015 NCPERS MINNESOTA
Check Register
City of Maplewood
12/17/2015
Date Vendor
12/15/2015 AVESIS
12/22/2015 BOLTON & MENK, INC.
12/22/2015 MN DEPT OF LABOR & INDUSTRY
12/22/2015 MANSFIELD OIL CO
12/15/2015 US BANK
12/22/2015 CHRISTIE BERNARDY
12/22/2015 BOLTON & MENK, INC.
12/22/2015 WILLIE MCCRAY
12/22/2015 NYSTROM PUBLISHING CO INC
12/22/2015 RAMSEY COUNTY-PROP REC & REV
12/22/2015 MANSFIELD OIL CO
12/22/2015 MAPLEWOOD BAKERY
12/22/2015 WILLIE MCCRAY
12/22/2015 T A SCHIFSKY & SONS, INC
12/22/2015 T A SCHIFSKY & SONS, INC
12/22/2015 T A SCHIFSKY & SONS, INC
12/22/2015 RAMSEY COUNTY-PROP REC & REV
12/22/2015 RAMSEY COUNTY-PROP REC & REV
12/22/2015 RAMSEY COUNTY-PROP REC & REV
12/22/2015 TOSHIBA FINANCIAL SERVICES (1)
12/22/2015 TOSHIBA FINANCIAL SERVICES (1)
12/22/2015 TOSHIBA FINANCIAL SERVICES (1)
12/22/2015 TOSHIBA FINANCIAL SERVICES (1)
12/22/2015 TOSHIBA FINANCIAL SERVICES (1)
12/22/2015 TOSHIBA FINANCIAL SERVICES (1)
12/22/2015 XCEL ENERGY
12/22/2015 XCEL ENERGY
12/22/2015 XCEL ENERGY
12/22/2015 TOSHIBA FINANCIAL SERVICES (1)
12/22/2015 TOSHIBA FINANCIAL SERVICES (1)
12/22/2015 XCEL ENERGY
12/22/2015 CINTAS CORPORATION #470
12/22/2015 CINTAS CORPORATION #470
12/22/2015 DONALD SALVERDA & ASSOCIATES
12/18/2015 JUDY DEBILZAN
12/18/2015 THOMAS DEBILZAN
12/22/2015 BERNATELLO'S PIZZA
12/22/2015 ELECTRO WATCHMAN INC.
12/22/2015 ESCROW REFUND
12/22/2015 ESCROW REFUND
12/22/2015 DONALD SALVERDA & ASSOCIATES
12/22/2015 DONALD SALVERDA & ASSOCIATES
12/22/2015 DOWNTOWNER DETAIL CENTER
12/22/2015 HEALTHEAST VEHICLE SERVICES
12/22/2015 HEALTHEAST VEHICLE SERVICES
12/22/2015 JEFFERSON FIRE & SAFETY INC
12/22/2015 ESCROW REFUND
12/22/2015 HEALTHEAST VEHICLE SERVICES
12/22/2015 HEALTHEAST VEHICLE SERVICES
12/22/2015 ERIC KUBAT
12/22/2015 LEE HOMES, LLC
12/22/2015 LITTLE FALLS MACHINE, INC.
G1, Attachments
Packet Page Number 42 of 127
96491 04373 REMOVAL OF BUCKTHORN ECT AT NC 4,050.00
96492 05503 AUDIO TRANSCRIPTION 5.97
96493 05356 VIDEOGRAPHER SRVS - NOVEMBER 961.40
05356 TAPING WOMEN CANDIDATE FORUM 100.00
96494 01184 REPAIR TO PD GARAGE DOOR 859.90
01184 GARAGE DOOR REPAIR-1902 WASH BAY 408.95
01184 GARAGE DOOR REPAIR-1902 WASH BAY 140.00
96495 02300 KEYS FOR NEW SQUAD #981 TOPPER 29.00
96496 00001 REFUND C KREJCE FOR TRANS MEDIC 355.82
96497 00001 REFUND R LOSTON B-DAY PARTY 208.90
96498 00001 REFUND W SACHI SPRINKLER SYS 80.66
96499 00001 REFUND J RASMUSSEN BCBS CREDITS 40.00
96500 00001 REFUND CITY VIEW ELECT 1600 GERVAIS 36.00
96501 02903 PROJ 14-02 CO RD B TRAIL PMT#5 343,014.43
96502 01261 EMS REPORTING SOFTWARE - DEC 791.30
96503 02001 PHONE SERVICE - DECEMBER 2,757.70
96504 04578 TREE INSPECTION SERVICES 120.00
96505 04883 BLUE CARD TRAINING UPDATE 100.00
96506 01522 CITATIONS 11/1/14 THROUGH 10/31/15 228.00
96507 01578 ICE MELT FOR PARKS DEPT 1,848.65
96508 05342 EAST METRO PSTC - CLASSROOM BLDG 122,290.27
96509 05449 CONTRACT 869488-002C 185.02
05449 CONTRACT 867791-001C 161.69
05449 CONTRACT 869488-002C 149.96
05449 CONTRACT 867791-001C 96.31
05449 CONTRACT 869488-001 6.65
05449 CONTRACT 869488-001 3.63
96510 05528 CONTRACT 7950665-003 454.44
05528 CONTRACT 7950665-002 270.92
05528 CONTRACT 7950665-001 258.57
05528 CONTRACT 7950665-004 218.52
05528 CONTRACT 7950665-011 190.95
05528 CONTRACT 7950665-005 183.91
05528 CONTRACT 7950665-010 86.40
96511 01647 ANNUAL DUES 75.00
96512 00063 MONTHLY PMT 10/17 - 11/16 7,757.14
96513 05013 FALL HVAC MAINT - 1902 PUBLIC WORKS 2,913.75
05013 INSPECTED BOILER 1 CITY HALL 1,536.75
05013 MAINT - FIRE STATION #2 494.04
05013 FALL HVAC MAINT - NATURE CENTER 136.2512/22/2015 YALE MECHANICAL LLC
794,086.3354Checks in this report.
12/22/2015 TRI-COUNTY LAW ENFORCEMENT
12/22/2015 VERIZON WIRELESS
12/22/2015 YALE MECHANICAL LLC
12/22/2015 YALE MECHANICAL LLC
12/22/2015 YALE MECHANICAL LLC
12/22/2015 TOSHIBA FINANCIAL SERVICES (2)
12/22/2015 TOSHIBA FINANCIAL SERVICES (2)
12/22/2015 TOSHIBA FINANCIAL SERVICES (2)
12/22/2015 TOSHIBA FINANCIAL SERVICES (2)
12/22/2015 TOSHIBA FINANCIAL SERVICES (2)
12/22/2015 TOSHIBA BUSINESS SOLUTIONS
12/22/2015 TOSHIBA BUSINESS SOLUTIONS
12/22/2015 TOSHIBA BUSINESS SOLUTIONS
12/22/2015 TOSHIBA FINANCIAL SERVICES (2)
12/22/2015 TOSHIBA FINANCIAL SERVICES (2)
12/22/2015 T R F SUPPLY CO.
12/22/2015 TERRA GENERAL CONTRACTORS
12/22/2015 TOSHIBA BUSINESS SOLUTIONS
12/22/2015 TOSHIBA BUSINESS SOLUTIONS
12/22/2015 TOSHIBA BUSINESS SOLUTIONS
12/22/2015 PHYSIO-CONTROL, INC.
12/22/2015 CITY OF ROSEVILLE
12/22/2015 S & S TREE SPECIALISTS, INC
12/22/2015 SPRING LAKE PARK FIRE DEPT INC
12/22/2015 STATE OF MINNESOTA
12/22/2015 ONE TIME VENDOR
12/22/2015 ONE TIME VENDOR
12/22/2015 ONE TIME VENDOR
12/22/2015 ONE TIME VENDOR
12/22/2015 PARK CONSTRUCTION CO
12/22/2015 NORTHERN DOOR COMPANY, INC.
12/22/2015 NORTHERN DOOR COMPANY, INC.
12/22/2015 NORTHERN DOOR COMPANY, INC.
12/22/2015 OAKDALE LOCKSMITHS
12/22/2015 ONE TIME VENDOR
12/22/2015 NORTH SUBURBAN ACCESS CORP
12/22/2015 NORTH SUBURBAN ACCESS CORP
12/22/2015 MN NATIVE LANDSCAPES
12/22/2015 NET TRANSCRIPTS, INC.
G1, Attachments
Packet Page Number 43 of 127
Settlement
Date Payee Description Amount
12/14/2015 MN State Treasurer Drivers License/Deputy Registrar 42,539.11
12/15/2015 MN State Treasurer Drivers License/Deputy Registrar 47,050.99
12/15/2015 US Bank Merchant Services Credit Card Billing fee 117.95
12/16/2015 MN State Treasurer Drivers License/Deputy Registrar 19,303.04
12/16/2015 Delta Dental Dental Premium 2,221.43
12/17/2015 MN State Treasurer Drivers License/Deputy Registrar 20,969.57
12/18/2015 MN State Treasurer Drivers License/Deputy Registrar 22,523.36
12/18/2015 MN Dept of Natural Resources DNR electronic licenses 1,353.50
12/18/2015 US Bank VISA One Card*Purchasing card items 46,383.26
12/18/2015 MN Dept of Revenue Sales Tax 6,402.00
12/18/2015 Optum Health DCRP & Flex plan payments 2,500.00
12/18/2015 ICMA (Vantagepointe)Deferred Compensation 3,885.00
215,249.21
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 44 of 127
Transaction
Date Posting Date Merchant Name
Transaction
Amount Name
12/08/2015 12/10/2015 KEEPRS INC 2 $400.00 LONN BAKKE
12/02/2015 12/02/2015 PITNEY BOWES PI $50.14 REGAN BEGGS
12/09/2015 12/10/2015 STREICHER'S MO $149.98 STANLEY BELDE
12/09/2015 12/10/2015 UNIFORMS UNLIMITED INC.$21.51 STANLEY BELDE
11/25/2015 11/30/2015 BROWNELLS INC $82.62 BRIAN BIERDEMAN
12/09/2015 12/10/2015 AMAZON.COM $299.30 BRIAN BIERDEMAN
12/09/2015 12/10/2015 AMAZON MKTPLACE PMTS $116.65 BRIAN BIERDEMAN
12/10/2015 12/10/2015 AMAZON.COM AMZN.COM/BILL $1,205.30 BRIAN BIERDEMAN
12/03/2015 12/04/2015 PCI*PATTERSON MEDICAL $97.67 OAKLEY BIESANZ
12/09/2015 12/10/2015 TARGET 00021352 $15.00 NEIL BRENEMAN
12/10/2015 12/11/2015 PP*DAYTRIPPERS $397.50 NEIL BRENEMAN
12/02/2015 12/04/2015 THE HOME DEPOT 2801 $182.85 TROY BRINK
12/10/2015 12/11/2015 GANDER MOUNTAIN $164.99 TROY BRINK
12/04/2015 12/07/2015 BCA TRAINING EDUCATION $240.00 SARAH BURLINGAME
12/10/2015 12/11/2015 AMAZON MKTPLACE PMTS $28.73 SARAH BURLINGAME
12/09/2015 12/10/2015 UNIFORMS UNLIMITED INC.$54.95 DANIEL BUSACK
12/01/2015 12/03/2015 NAPA STORE 3279016 $23.07 JOHN CAPISTRANT
11/27/2015 11/30/2015 OAKDALE OPTICAL CENTER $357.00 SCOTT CHRISTENSON
12/03/2015 12/04/2015 VIKING ELECTRIC-CREDIT DE $58.73 SCOTT CHRISTENSON
12/03/2015 12/04/2015 VIKING ELECTRIC-CREDIT DE $128.16 SCOTT CHRISTENSON
12/03/2015 12/04/2015 VIKING ELECTRIC-CREDIT DE $222.50 SCOTT CHRISTENSON
12/03/2015 12/04/2015 BEARING DIST*$10.98 SCOTT CHRISTENSON
12/04/2015 12/07/2015 VIKING ELECTRIC-CREDIT DE $148.29 SCOTT CHRISTENSON
12/08/2015 12/09/2015 HENRIKSEN ACE HARDWARE $49.33 SCOTT CHRISTENSON
12/08/2015 12/09/2015 VIKING ELECTRIC-CREDIT DE $5.96 SCOTT CHRISTENSON
12/08/2015 12/09/2015 BEARING DIST*$33.19 SCOTT CHRISTENSON
12/09/2015 12/11/2015 TWIN CITY FILTER SERVICE $31.58 SCOTT CHRISTENSON
12/10/2015 12/11/2015 G&K SERVICES AR $262.24 SCOTT CHRISTENSON
12/04/2015 12/07/2015 FRATTALLONES WOODBURY AC $12.83 CHARLES DEAVER
12/04/2015 12/07/2015 MENARDS OAKDALE MN $37.67 CHARLES DEAVER
12/10/2015 12/11/2015 FRATTALLONES WOODBURY AC $5.13 CHARLES DEAVER
12/10/2015 12/11/2015 G&K SERVICES AR $27.16 CHARLES DEAVER
11/29/2015 11/30/2015 OAKLEY, INC.$140.33 JOSEPH DEMULLING
12/02/2015 12/03/2015 COMMERCIAL POOL & SPA SUP $124.98 TOM DOUGLASS
12/03/2015 12/04/2015 NUCO2 LLC $182.19 TOM DOUGLASS
12/03/2015 12/04/2015 NUCO2 LLC $148.81 TOM DOUGLASS
12/03/2015 12/04/2015 NUCO2 LLC $171.43 TOM DOUGLASS
12/03/2015 12/04/2015 NUCO2 LLC $182.77 TOM DOUGLASS
12/03/2015 12/04/2015 NUCO2 LLC $174.34 TOM DOUGLASS
12/03/2015 12/04/2015 NUCO2 LLC $177.83 TOM DOUGLASS
12/03/2015 12/04/2015 STATE SUPPLY $2,094.40 TOM DOUGLASS
12/03/2015 12/07/2015 CAPITAL CITY GLASS INC.$225.00 TOM DOUGLASS
12/04/2015 12/07/2015 ECOLAB CENTER $287.19 TOM DOUGLASS
12/06/2015 12/08/2015 THE HOME DEPOT 2801 $10.34 TOM DOUGLASS
12/07/2015 12/08/2015 HENRIKSEN ACE HARDWARE $4.49 TOM DOUGLASS
12/07/2015 12/08/2015 JL HONBERGER $80.86 TOM DOUGLASS
12/07/2015 12/08/2015 COMMERCIAL POOL & SPA SUP $374.75 TOM DOUGLASS
12/09/2015 12/10/2015 SCHELEN GRAY AUTO AND ELE $325.00 TOM DOUGLASS
12/10/2015 12/11/2015 BATTERIES PLUS #31 $13.77 TOM DOUGLASS
12/10/2015 12/11/2015 G&K SERVICES AR $439.90 TOM DOUGLASS
12/10/2015 12/11/2015 U OF M CCE NONCREDIT $65.00 DOUG EDGE
11/27/2015 11/30/2015 FUN EXPRESS $18.99 CHRISTINE EVANS
11/27/2015 11/30/2015 AMAZON MKTPLACE PMTS $33.61 CHRISTINE EVANS
11/27/2015 11/30/2015 AMAZON MKTPLACE PMTS $10.20 CHRISTINE EVANS
G1, Attachments
Packet Page Number 45 of 127
12/05/2015 12/07/2015 MINN EMPLOYEE RECREATION $400.00 CHRISTINE EVANS
12/06/2015 12/08/2015 THE HOME DEPOT 2828 $35.76 CHRISTINE EVANS
12/07/2015 12/08/2015 WM SUPERCENTER #2087 $181.85 CHRISTINE EVANS
12/08/2015 12/10/2015 THE HOME DEPOT 2801 $21.39 PAUL E EVERSON
11/27/2015 11/30/2015 CASEYS GEN STORE 2845 $8.54 SHANN FINWALL
11/25/2015 11/30/2015 ELECTRO WATCHMAN INC $147.50 MYCHAL FOWLDS
11/25/2015 11/30/2015 ELECTRO WATCHMAN INC $147.50 MYCHAL FOWLDS
11/30/2015 12/01/2015 TOSHIBA BUSINESS SOLUTIO $44.50 MYCHAL FOWLDS
12/04/2015 12/07/2015 BROTHER MALL $182.00 MYCHAL FOWLDS
12/09/2015 12/11/2015 LOFFLER COMPANIES $576.00 MYCHAL FOWLDS
12/10/2015 12/11/2015 AT&T*BILL PAYMENT $37.10 MYCHAL FOWLDS
12/02/2015 12/03/2015 IDU*INSIGHT PUBLIC SEC $651.99 NICK FRANZEN
12/02/2015 12/04/2015 APPROVED OPTICS $261.39 NICK FRANZEN
12/03/2015 12/04/2015 IDU*INSIGHT PUBLIC SEC $3,259.95 NICK FRANZEN
12/03/2015 12/04/2015 AMZ*DATAQ DIRECT $1,398.00 NICK FRANZEN
12/04/2015 12/07/2015 AMZ*DATAQ DIRECT $2,486.00 NICK FRANZEN
12/04/2015 12/07/2015 AMAZON.COM $29.40 NICK FRANZEN
12/05/2015 12/07/2015 AMAZON MKTPLACE PMTS $71.98 NICK FRANZEN
12/08/2015 12/10/2015 IMPARK 00200150 $10.00 NICK FRANZEN
12/09/2015 12/10/2015 IDU*INSIGHT PUBLIC SEC $168.40 NICK FRANZEN
12/09/2015 12/11/2015 IMPARK 00200149 $10.00 NICK FRANZEN
12/10/2015 12/11/2015 TARGET 00011858 $34.26 VIRGINIA GAYNOR
12/10/2015 12/11/2015 MICHAELS STORES 2744 $5.98 CAROLE GERNES
12/10/2015 12/11/2015 MILLS FLEET FARM 2700 $51.21 CAROLE GERNES
11/30/2015 12/01/2015 CENTURY COLLEGE-BO $1,100.00 CLARENCE GERVAIS
11/27/2015 11/30/2015 ACE OF SALES $20.00 CHRISTINE GIBSON
12/01/2015 12/02/2015 GRANDMAS BAKERY INC $48.48 CHRISTINE GIBSON
12/01/2015 12/02/2015 WEDDINGPAGES INC $335.84 CHRISTINE GIBSON
12/02/2015 12/03/2015 TARGET 00011858 $18.51 CHRISTINE GIBSON
12/03/2015 12/04/2015 PARTY CITY #768 $57.15 CHRISTINE GIBSON
12/03/2015 12/07/2015 HOBBY LOBBY #587 $27.82 CHRISTINE GIBSON
12/08/2015 12/09/2015 PARTY CITY #768 $78.19 CHRISTINE GIBSON
12/08/2015 12/09/2015 GRANDMAS BAKERY INC $48.48 CHRISTINE GIBSON
12/08/2015 12/10/2015 HOBBY LOBBY #587 $52.45 CHRISTINE GIBSON
12/10/2015 12/11/2015 LUNDS & BYERLYS-ES $33.17 JAN GREW HAYMAN
12/02/2015 12/03/2015 VIKING INDUSTRIAL CENTER $885.00 MARK HAAG
12/03/2015 12/07/2015 THE HOME DEPOT 2801 $20.90 MARK HAAG
12/10/2015 12/11/2015 DISCOUNT STEEL -MN $210.06 MARK HAAG
12/03/2015 12/04/2015 HENRIKSEN ACE HARDWARE $20.39 MILES HAMRE
12/07/2015 12/09/2015 KEEPRS INC 2 $358.00 TIMOTHY HAWKINSON JR.
12/03/2015 12/07/2015 THE HOME DEPOT 2801 $346.85 TAMARA HAYS
12/08/2015 12/09/2015 HENRIKSEN ACE HARDWARE ($1.30)GARY HINNENKAMP
12/08/2015 12/09/2015 HENRIKSEN ACE HARDWARE $26.85 GARY HINNENKAMP
12/08/2015 12/09/2015 NOR*NORTHERN TOOL $289.22 GARY HINNENKAMP
12/09/2015 12/10/2015 MILLS FLEET FARM 2700 $24.56 GARY HINNENKAMP
12/10/2015 12/11/2015 HENRIKSEN ACE HARDWARE $16.47 GARY HINNENKAMP
12/03/2015 12/04/2015 HENRIKSEN ACE HARDWARE $12.27 ANN HUTCHINSON
12/03/2015 12/04/2015 MILLS FLEET FARM 2700 $24.15 ANN HUTCHINSON
12/05/2015 12/07/2015 KNOWLAN'S MARKET #2 $6.41 ANN HUTCHINSON
12/07/2015 12/08/2015 FILTERS FAST $203.82 DAVID JAHN
12/08/2015 12/10/2015 HOMEDEPOT.COM $15.99 DAVID JAHN
11/30/2015 12/01/2015 WHITE BEAR AREA CHAMBE $158.00 LOIS KNUTSON
12/02/2015 12/03/2015 ICMA ONLINE PURCHASES $149.00 LOIS KNUTSON
12/02/2015 12/04/2015 OFFICE DEPOT #1090 $76.67 LOIS KNUTSON
12/08/2015 12/10/2015 FIRST SHRED $94.60 LOIS KNUTSON
12/01/2015 12/02/2015 BATTERIES PLUS #31 $23.55 NICHOLAS KREKELER
G1, Attachments
Packet Page Number 46 of 127
12/01/2015 12/03/2015 U-HAUL OF MAPLEWOOD $21.69 DAVID KVAM
12/03/2015 12/03/2015 COMCAST CABLE COMM $73.82 DAVID KVAM
12/04/2015 12/07/2015 UNIFORMS UNLIMITED INC.$860.50 DAVID KVAM
12/07/2015 12/08/2015 THOMSON WEST*TCD $337.49 DAVID KVAM
12/10/2015 12/11/2015 MACY*S EAST #236 $90.90 DAVID KVAM
12/02/2015 12/03/2015 BATTERIES PLUS #31 $21.37 RANDY LINDBLOM
11/30/2015 12/02/2015 MENARDS MAPLEWOOD MN $599.00 STEVE LUKIN
12/02/2015 12/03/2015 COMCAST CABLE COMM $2.25 STEVE LUKIN
12/03/2015 12/03/2015 AIRGASS NORTH $27.71 STEVE LUKIN
12/03/2015 12/07/2015 NORTHERN TOOL EQUIP-MN $241.92 STEVE LUKIN
12/04/2015 12/07/2015 RAPID RECOVERY MPLS $150.00 STEVE LUKIN
12/04/2015 12/07/2015 AUTOZONE3948 $3.20 STEVE LUKIN
12/04/2015 12/07/2015 THE HOME DEPOT 2801 $36.88 STEVE LUKIN
12/07/2015 12/08/2015 ADVANCE AUTO PARTS #7152 $5.35 STEVE LUKIN
12/08/2015 12/10/2015 OVERHEAD DOOR COMPANY OF $422.00 STEVE LUKIN
12/08/2015 12/10/2015 THE HOME DEPOT 2801 $42.85 STEVE LUKIN
12/10/2015 12/11/2015 AIRGASS NORTH $139.06 STEVE LUKIN
12/10/2015 12/11/2015 AIRGASS NORTH $49.44 STEVE LUKIN
12/08/2015 12/09/2015 OAKLEY, INC.$96.00 BRIAN MICHELETTI
12/02/2015 12/04/2015 BOUND TREE MEDICAL LLC $385.00 MICHAEL MONDOR
12/02/2015 12/04/2015 BOUND TREE MEDICAL LLC $407.97 MICHAEL MONDOR
12/05/2015 12/07/2015 DELTA AIR BAGGAGE FEE $25.00 MICHAEL MONDOR
12/05/2015 12/07/2015 YELLOW RADIO SERVICE $16.91 MICHAEL MONDOR
12/07/2015 12/08/2015 UNDER ARMOUR DIRECT VIRT $74.98 MARIA MULVIHILL
12/02/2015 12/04/2015 MENARDS OAKDALE MN $46.96 JOHN NAUGHTON
12/03/2015 12/07/2015 THE HOME DEPOT 2801 $948.00 JOHN NAUGHTON
12/05/2015 12/07/2015 AUTOZONE3948 $18.29 MICHAEL NYE
11/27/2015 11/30/2015 THE HOME DEPOT 2801 $59.94 ROBERT PETERSON
11/30/2015 12/01/2015 POMP'S TIRE #021 $826.80 STEVEN PRIEM
11/30/2015 12/02/2015 MINNESOTA EQUIPMENT $664.64 STEVEN PRIEM
12/01/2015 12/02/2015 AN FORD WHITE BEAR LAK $184.58 STEVEN PRIEM
12/01/2015 12/02/2015 BARNETT CHRYJEEPKIA $180.00 STEVEN PRIEM
12/02/2015 12/03/2015 AUTO PLUS LITTLE CANADA $27.88 STEVEN PRIEM
12/02/2015 12/03/2015 AN FORD WHITE BEAR LAK $150.10 STEVEN PRIEM
12/02/2015 12/03/2015 AN FORD WHITE BEAR LAK $76.64 STEVEN PRIEM
12/02/2015 12/07/2015 ZAHL PMC $132.63 STEVEN PRIEM
12/03/2015 12/04/2015 AN FORD WHITE BEAR LAK $10.95 STEVEN PRIEM
12/04/2015 12/07/2015 AN FORD WHITE BEAR LAK ($100.00)STEVEN PRIEM
12/04/2015 12/07/2015 AUTO PLUS LITTLE CANADA $168.39 STEVEN PRIEM
12/04/2015 12/07/2015 AN FORD WHITE BEAR LAK $412.52 STEVEN PRIEM
12/04/2015 12/07/2015 AN FORD WHITE BEAR LAK $445.82 STEVEN PRIEM
12/07/2015 12/08/2015 AUTO PLUS LITTLE CANADA $82.59 STEVEN PRIEM
12/07/2015 12/09/2015 EVEREST EMERGENCY VEHICLE $228.68 STEVEN PRIEM
12/07/2015 12/09/2015 WHEELCO BRAKE &SUPPLY $36.16 STEVEN PRIEM
12/07/2015 12/09/2015 WHEELCO BRAKE &SUPPLY $60.62 STEVEN PRIEM
12/08/2015 12/09/2015 AUTO PLUS LITTLE CANADA $79.90 STEVEN PRIEM
12/09/2015 12/10/2015 AUTO PLUS LITTLE CANADA $589.32 STEVEN PRIEM
12/03/2015 12/04/2015 VIKING ELECTRIC-CREDIT DE $349.37 KELLY PRINS
11/30/2015 12/01/2015 HILLYARD INC MINNEAPOLIS $858.66 MICHAEL REILLY
12/08/2015 12/09/2015 DALCO ENTERPRISES, INC $394.02 MICHAEL REILLY
11/27/2015 11/30/2015 NATIONAL ACADEMY OF SPORT $764.02 LORI RESENDIZ
11/30/2015 12/02/2015 APPOINTMENT-PLUS/STORMSOU $49.00 LORI RESENDIZ
12/02/2015 12/02/2015 PPL*INSANITY $32.23 LORI RESENDIZ
12/06/2015 12/07/2015 LES MILLS WEST COAST $270.00 LORI RESENDIZ
12/09/2015 12/10/2015 L A POLICE GEAR INC $152.97 BRADLEY REZNY
12/08/2015 12/09/2015 TARGET 00011858 $34.42 AUDRA ROBBINS
G1, Attachments
Packet Page Number 47 of 127
12/08/2015 12/10/2015 HOBBY LOBBY #587 $39.64 AUDRA ROBBINS
12/01/2015 12/02/2015 LILLIE SUBURBAN NEWSPAPER $557.61 DEB SCHMIDT
12/04/2015 12/07/2015 INTERNATIONAL INSTITUTE O $195.00 DEB SCHMIDT
11/27/2015 11/30/2015 UNIFORMS UNLIMITED INC.$164.96 PAUL SCHNELL
12/06/2015 12/08/2015 DOWNTOWNER CAR WASH $8.60 PAUL SCHNELL
12/07/2015 12/08/2015 IN *ENCOMPASS TELEMATICS,$598.00 PAUL SCHNELL
12/08/2015 12/10/2015 UNIFORMS UNLIMITED INC.$207.48 PAUL SCHNELL
12/07/2015 12/09/2015 ON SITE SANITATION INC $171.00 SCOTT SCHULTZ
12/10/2015 12/11/2015 G&K SERVICES AR $1,133.46 SCOTT SCHULTZ
11/30/2015 12/01/2015 GRAFIX SHOPPE $1,390.00 MICHAEL SHORTREED
12/10/2015 12/11/2015 DON'S PAINT & COLLISION $517.71 MICHAEL SHORTREED
12/07/2015 12/09/2015 OFFICE DEPOT #1214 ($28.39)ANDREA SINDT
12/08/2015 12/10/2015 OFFICE DEPOT #1090 $48.72 ANDREA SINDT
12/09/2015 12/11/2015 OFFICE DEPOT #5910 $22.71 ANDREA SINDT
11/27/2015 11/30/2015 SPORTS AUTHORITY 0701 $119.96 RONALD SVENDSEN
11/30/2015 12/01/2015 UNIFORMS UNLIMITED INC.$163.99 RONALD SVENDSEN
12/03/2015 12/04/2015 OAKLEY, INC.$106.29 BRIAN TAUZELL
12/07/2015 12/08/2015 AMAZON MKTPLACE PMTS $19.39 BRIAN TAUZELL
12/09/2015 12/10/2015 AMAZON.COM $66.27 BRIAN TAUZELL
12/02/2015 12/03/2015 MN RECREATION AND PARK A $1,472.00 JAMES TAYLOR
12/01/2015 12/02/2015 UNIFORMS UNLIMITED INC.$200.96 PAUL THIENES
11/30/2015 12/01/2015 NUSHIELD INC $82.56 MICHAEL THOMPSON
12/03/2015 12/03/2015 U OF M CONTLEARNING $365.00 MICHAEL THOMPSON
12/04/2015 12/07/2015 OFFICE DEPOT 1135 $7.49 KAREN WACHAL
12/08/2015 12/10/2015 OFFICE DEPOT #1090 $120.98 KAREN WACHAL
12/09/2015 12/11/2015 OFFICE DEPOT #1090 $53.56 KAREN WACHAL
12/02/2015 12/04/2015 SIRCHIE FINGER PRINT LABO $295.03 TAMMY WYLIE
12/05/2015 12/07/2015 FEDEX 781859568338 $9.22 TAMMY WYLIE
12/05/2015 12/07/2015 ULINE *SHIP SUPPLIES $34.84 TAMMY WYLIE
12/08/2015 12/08/2015 ULINE *SHIP SUPPLIES $89.71 TAMMY WYLIE
12/08/2015 12/08/2015 ULINE *SHIP SUPPLIES $32.19 TAMMY WYLIE
12/08/2015 12/08/2015 ULINE *SHIP SUPPLIES $59.07 TAMMY WYLIE
12/08/2015 12/09/2015 AMAZON MKTPLACE PMTS $22.47 TAMMY WYLIE
12/09/2015 12/09/2015 ULINE *SHIP SUPPLIES $55.17 TAMMY WYLIE
12/10/2015 12/10/2015 ULINE *SHIP SUPPLIES $96.58 TAMMY WYLIE
12/02/2015 12/03/2015 MEDICBATTERIES COM $307.20 SUSAN ZWIEG
$46,383.26
G1, Attachments
Packet Page Number 48 of 127
Check Description Amount
96514 04572 REPLACE ROOF DRAIN - MCC THEATRE 3,908.00
96515 02728 PROJ 14-01 PROF SRVS THRU 11/30 9,370.57
96516 05311 WEEK #3 OFFICIALS - YOUTH BASKETBALL 270.00
96517 04316 AUTO PAWN SYSTEM - NOVEMBER 693.90
96518 01819 LOCAL PHONE SERVICE 11/15 - 12/14 694.18
96519 01409 REDESIGN MCC'S ENTRANCE AREA 6,236.94
96520 05488 PREMIUM - LIFE,LTD,STD - DECEMBER 7,336.12
96521 01574 RECYCLED BASE-WICKLANDER STORM 343.44
01574 BITUMINOUS MATERIALS FOR PAVING 114.43
96522 04845 RECYCLING FEE - OCTOBER 38,939.25
04845 RECYCLING FEE - NOVEMBER 38,939.25
96523 01750 MDSE FOR RESALE 222.75
96524 01048 ESCROW 3M CAMPUS IMPROVEMENTS 2,490.46
96525 00052 AMB ID REFLECTIVE UNIT NUMBERS 685.00
00052 AMB ID REFLECTIVE UNIT NUMBERS 207.75
96526 03092 REC COLLECTIONS PMT AT MCC 43.27
96527 05561 BANQUET ROOM LED UPGRADE 3,094.00
96528 04419 REFEREE 2ND HALF FALL VOLLEYBALL 225.00
96529 01811 MDSE FOR RESALE 51.00
96530 01869 REFEREE 2ND HALF FALL VOLLEYBALL 50.00
96531 01865 ASSIGNMENTS 2ND HALF FALL V-BALL 665.00
96532 03486 DISPOSAL OF LEAVES 1,794.00
96533 00258 ESCROW REL COTTAGEWOOD-2ND DEV 7,539.07
96534 03310 TOUGHPAD DESKTOP/POWER SUPPLIES 1,147.71
96535 05606 LAPTOP RENTAL FOR TRAINING 975.00
96536 01871 REFEREE 2ND HALF FALL VOLLEYBALL 550.00
96537 05605 ESCROW RELEASE 1870 E SHORE DR N 8,009.95
96538 00412 LEADERSHIP GROWTH GROUP J TAYLOR 600.00
00412 BOOKS LEADERSHIP GROUP M FOWLDS 185.44
96539 00003 ESCROW REL CARMAX PROJ 13-11 381.32
96540 05512 CONSULTING SRVS JOY PARK 1,050.00
96541 03538 REFEREE 2ND HALF FALL VOLLEYBALL 350.00
96542 04152 ESCROW REL BEAVER LAKE 1060 CUP REVISION 1,211.59
96543 05183 INTO TO BASKETBALL INSTRUCTION 1,200.00
96544 04950 REFEREE 2ND HALF FALL VOLLEYBALL 225.00
96545 00244 RECABLING CITY HALL TO REPLACE OUTDATED 10,105.55
96546 05567 REPAIR MECHANICS BAY #1 5,625.97
96547 00532 HR ATTORNEY FEE LABOR REL-NOV 941.63
96548 05604 REFEREE 2ND HALF FALL VOLLEYBALL 150.00
96549 04781 REFEREE 2ND HALF FALL VOLLEYBALL 75.00
96550 05173 4TH QUARTER PLEDGES 154.98
96551 01175 MONTHLY UTILITIES - NOVEMBER 2,976.68
01175 FIBER OPTIC ACCESS CHG - DECEMBER 1,000.00
96552 00001 P DAVIS - STIPEND FOR TIPSTER 250.00
96553 00001 REFUND N WISTL HR MONITER 50.00
96554 05603 REFEREE 2ND HALF FALL VOLLEYBALL 100.00
96555 05609 MAINT OF BOULEVARD PLANTINGS 5,084.00
96556 04264 REIMB 2015 BMP MAINT PROG 786.25
96557 04432 REFEREE 2ND HALF FALL VOLLEYBALL 350.00
96558 01374 ESCROW RELEASE 861 NEW CENTURY 3,491.22
96559 02001 DNS HOSTING OF MAPLEWOODMN.GOV 34.00
96560 02663 REFEREE 2ND HALF FALL VOLLEYBALL 150.00
96561 05120 REFEREE 2ND HALF FALL VOLLEYBALL 475.00
96562 02664 REFEREE 2ND HALF FALL VOLLEYBALL 350.00
96563 05188 REFEREE 2ND HALF FALL VOLLEYBALL 50.00
96564 05393 YEARLY MINDMIXER SUBSCRIPTION 2015 2,000.00
96565 01836 PROJ 14-01 GLADSTONE PHASE 2 WATER SRVS 19,438.17
01836 RADIO MAINT & SRVS - NOVEMBER 260.00
12/29/2015 KIMLEY-HORN & ASSOCIATES INC
12/29/2015 WILLIE MCCRAY
12/29/2015 CITY OF MINNEAPOLIS RECEIVABLES
Check Register
City of Maplewood
12/24/2015
Date Vendor
12/29/2015 ETTEL & FRANZ ROOFING CO.
12/29/2015 T A SCHIFSKY & SONS, INC
12/29/2015 T A SCHIFSKY & SONS, INC
12/29/2015 TENNIS SANITATION LLC
12/29/2015 PAETEC
12/29/2015 S E H
12/29/2015 SUN LIFE FINANCIAL
12/29/2015 ADVANCED GRAPHIX INC
12/29/2015 ADVANCED GRAPHIX INC
12/29/2015 AMERICAN ACCOUNTS & ADV INC
12/29/2015 TENNIS SANITATION LLC
12/29/2015 THE WATSON CO INC
12/29/2015 3M
12/29/2015 DALE BOETTCHER
12/29/2015 DON BOWMAN
12/29/2015 BUBERL BLACK DIRT INC
12/29/2015 B L I LIGHTING SPECIALISTS
12/29/2015 LOUISE A. BEAMAN
12/29/2015 BERNATELLO'S PIZZA
12/29/2015 KENNETH COOPER
12/29/2015 COVENTRY SENIOR LIVING
12/29/2015 DONALD SALVERDA & ASSOCIATES
12/29/2015 CARDINAL HOMEBUILDERS INC
12/29/2015 CDW GOVERNMENT INC
12/29/2015 COMPUTER RENTAL SYSTEMS
12/29/2015 PATRICK JAMES HUBBARD
12/29/2015 ISD 622 COMMUNITY EDUCATION
12/29/2015 JOSEPH MARK JANQUART
12/29/2015 DONALD SALVERDA & ASSOCIATES
12/29/2015 ESCROW REFUND
12/29/2015 FORECAST PUBLIC ART
12/29/2015 MADDEN GALANTER HANSEN, LLP
12/29/2015 MORGAN MAGNUSON
12/29/2015 DAVE MATTSON
12/29/2015 JERRY JOHNSON
12/29/2015 LINE 1 PARTNERS, INC
12/29/2015 LUBE-TECH ESI
12/29/2015 ONE TIME VENDOR
12/29/2015 ONE TIME VENDOR
12/29/2015 KATHERINE OTTEN
12/29/2015 MN ENVIRONMENTAL FUND
12/29/2015 CITY OF NORTH ST PAUL
12/29/2015 CITY OF NORTH ST PAUL
12/29/2015 ROBERT ENGSTROM CO.
12/29/2015 CITY OF ROSEVILLE
12/29/2015 CARL SAARION
12/29/2015 OUTDOOR LAB LANDSCAPE DESIGN
12/29/2015 RAMSEY-WASHINGTON
12/29/2015 EUGENE E. RICHARDSON
12/29/2015 ST PAUL, CITY OF
12/29/2015 SOCIALMENTUM, LLC
12/29/2015 RICH SCHELL
12/29/2015 HEIDI SCHWICHTENBERG
12/29/2015 JENNA SOBERG
12/29/2015 ST PAUL, CITY OF
G1, Attachments
Packet Page Number 49 of 127
96566 01536 INTRO TO BASKETBALL JERSEYS 620.00
96567 01669 TOWING FEES FOR NOVEMBER 100.00
01669 TOWING FEES FOR NOVEMBER 70.00
96568 04577 REFEREE 2ND HALF FALL VOLLEYBALL 225.00
96569 02159 PROMISE FELLOW/YOUTH DEV PARTNERSHIP 10,000.00
12/29/2015 TWIN CITIES TRANSPORT &
12/29/2015 SANDRA JEAN WEBER
12/29/2015 WHITE BEAR AREA YMCA
204,712.8456Checks in this report.
12/29/2015 STRAUSS SKATES & BICYCLES
12/29/2015 TWIN CITIES TRANSPORT &
G1, Attachments
Packet Page Number 50 of 127
Settlement
Date Payee Description Amount
12/21/2015 MN State Treasurer Drivers License/Deputy Registrar 68,964.49
12/21/2015 MN Dept of Revenue Fuel Tax 411.83
12/21/2015 U.S. Treasurer Federal Payroll Tax 95,234.63
12/21/2015 P.E.R.A.P.E.R.A.98,917.34
12/21/2015 Empower - State Plan Deferred Compensation 29,384.00
12/22/2015 MN State Treasurer Drivers License/Deputy Registrar 32,109.67
12/22/2015 MidAmerica HRA Flex plan 13,837.60
12/22/2015 Labor Unions Union Dues 1,250.72
12/22/2015 MN State Treasurer State Payroll Tax 19,765.47
12/23/2015 MN State Treasurer Drivers License/Deputy Registrar 30,401.68
12/23/2015 Delta Dental Dental Premium 2,551.45
12/24/2015 MN State Treasurer Drivers License/Deputy Registrar 46,393.67
439,222.55
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 51 of 127
Check Description Amount
96570 02464 FUNDS FOR CITY HALL ATM 10,000.00
96571 02149 MARKETING & ADVERTISING - DEC 4,000.00
96572 05339 TRAILER RENTAL 9/22 - 12/22 460.00
96573 04206 ATTORNEY SERVICES - JANUARY 8,000.00
96574 02728 PROJ 09-08 PROF SRVS THRU 11/30 3,890.26
96575 00985 WASTEWATER - JANUARY 253,253.08
96576 01337 RANGE USE NOV 9 600.00
96577 01190 ELECTRIC & GAS UTILITY 17,827.02
01190 ELECTRIC & GAS UTILITY 9,408.60
96578 00135 MEMBERSHIP RENEWAL 250.00
96579 05608 COHORT PARTICIPATION (GARE)5,000.00
96580 05369 CLEANING SUPPLIES - CITY HALL 124.98
05369 CLEANING SUPPLIES - CITY HALL 106.71
96581 05500 MEMBERSHIP RENEWAL 195.00
96582 03569 BIRDFEEDER CLASS 12/29 200.00
96583 04152 1/3 SHARE OF TARTAN ARENA 7/14-6/15 38,793.50
96584 00789 BULK OIL FOR VEHICALS 5,658.42
96585 00827 WORK COMP QTR JAN-MAR 2016 118,031.25
00827 INSURANCE PREMIUM JAN-MARCH 2016 57,168.75
96586 00922 FIRE HYDRANT MARKERS 1,625.71
96587 03069 MEMBERSHIP DUES 75.00
96588 00001 REFUND W WEYANDT TRANS MEDIC 96.27
96589 00001 REFUND G WANDERSEE TRANS MEDIC 74.08
96590 02903 PROJ 14-01 PHASE 2 PMT#3 1,115,133.20
96591 05103 MANTOUX N95 MASK FIT 68.00
96592 01342 MEMBERSHIP DUES 100.00
96593 01418 MDSE FOR RESALE 218.81
01418 CONCESSIONS/SUPPLIES 196.53
01418 MCC SUPPLIES 170.50
01418 MDSE FOR RESALE 168.50
01418 FOOD OPEN ENROLLMENT MEETING 79.54
01418 MCC SUPPLIES 54.70
01418 MDSE FOR RESALE 47.96
01418 CAKE FOR E SPANGLERS RETIREMENT 37.99
96594 05611 REIMB FOR TUITION 8/22 - 12/13 1,053.43
96595 04334 40 CAL SPEER 180G AMMO (53652)9,339.00
96596 05599 EAST METRO STORAGE 1/8/16-3/3/16 170.00
96597 01691 MEMBERSHIP RENEWAL 3 OFFICERS 150.00
96598 05013 HVAC REPAIRS N FIRE STATION #3 1,039.00
05013 HVAC REPAIRS 1902 PUBLIC WORKS 242.50
Check Register
City of Maplewood
12/31/2015
Date Vendor
12/30/2015 US BANK
01/05/2016 HEIDI CAREY
01/05/2016 CHRIS MASTELL TRAILER RENTALS
01/05/2016 H A KANTRUD
01/05/2016 KIMLEY-HORN & ASSOCIATES INC
01/05/2016 METROPOLITAN COUNCIL
01/05/2016 RAMSEY COUNTY-PROP REC & REV
01/05/2016 XCEL ENERGY
01/05/2016 XCEL ENERGY
01/05/2016 ASSOC OF TRNG OFFICERS OF MN
01/05/2016 CENTER FOR SOCIAL INCLUSION
01/05/2016 CINTAS CORPORATION #470
01/05/2016 CINTAS CORPORATION #470
01/05/2016 E S A B A
01/05/2016 ELPIS ENTERPRISES
01/05/2016 ISD 622 COMMUNITY EDUCATION
01/05/2016 KATH FUEL OIL SERVICE CO
01/05/2016 L M C I T
01/05/2016 L M C I T
01/05/2016 MAILE ENTERPRISES INC
01/05/2016 MN AMBULANCE ASSN
01/05/2016 ONE TIME VENDOR
01/05/2016 ONE TIME VENDOR
01/05/2016 PARK CONSTRUCTION CO
01/05/2016 PERFORMANCE PLUS LLC
01/05/2016 RAMSEY C0 CHF OF POLICE ASSN
01/05/2016 SAM'S CLUB DIRECT
01/05/2016 SAM'S CLUB DIRECT
01/05/2016 SAM'S CLUB DIRECT
01/05/2016 SAM'S CLUB DIRECT
01/05/2016 SAM'S CLUB DIRECT
01/05/2016 SAM'S CLUB DIRECT
01/05/2016 SAM'S CLUB DIRECT
01/05/2016 SAM'S CLUB DIRECT
01/05/2016 BENJAMIN SLATER
01/05/2016 ULTRAMAX
01/05/2016 UNITED TRAILER LEASING
1,663,108.29
29 Checks in this report.
01/05/2016 USPCA REGION 18
01/05/2016 YALE MECHANICAL LLC
01/05/2016 YALE MECHANICAL LLC
G1, Attachments
Packet Page Number 52 of 127
Settlement
Date Payee Description Amount
12/28/2015 MN State Treasurer Drivers License/Deputy Registrar 28,671.11
12/28/2015 MN Dept of Natural Resources DNR electronic licenses 3,504.00
12/28/2015 Optum Health DCRP & Flex plan payments 310.81
12/29/2015 MN State Treasurer Drivers License/Deputy Registrar 16,133.63
12/30/2015 MN State Treasurer Drivers License/Deputy Registrar 28,278.48
12/30/2015 Delta Dental Dental Premium 408.40
12/31/2015 MN State Treasurer Drivers License/Deputy Registrar 53,774.30
12/31/2015 U.S. Treasurer Federal Payroll Tax 108,782.93
12/31/2015 P.E.R.A.P.E.R.A.103,219.46
12/31/2015 Empower - State Plan Deferred Compensation 23,051.13
12/31/2015 ICMA (Vantagepointe)Deferred Compensation 3,508.00
369,642.25
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 53 of 127
CHECK #CHECK DATE EMPLOYEE NAME
77.86
572.46
99.87
ABRAMS, MARYLEE 430.99
12/18/15 CARDINAL, ROBERT 430.99
12/18/15 JUENEMANN, KATHLEEN 430.99
12/18/15
12/18/15 KNUTSON, LOIS 2,503.62
12/18/15 CHRISTENSON, SCOTT 2,393.23
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in Amount
12/18/15 COLEMAN, MELINDA 5,425.56
12/18/15 FUNK, MICHAEL 4,679.30
12/18/15 KOPPEN, MARVIN 430.99
12/18/15 SLAWIK, NORA 489.68
AMOUNT
12/18/15
12/18/15 KNUTSON, ALEC 498.00
12/18/15 RAMEAUX, THERESE 3,579.24
JAHN, DAVID 2,014.19
12/18/15 BURLINGAME, SARAH 2,458.36
12/18/15 ANDERSON, CAROLE 1,213.37
12/18/15 DEBILZAN, JUDY 818.33
12/18/15 BAUMAN, GAYLE 4,977.28
12/18/15 OSWALD, BRENDA 2,079.07
12/18/15 BEGGS, REGAN 1,803.20
12/18/15 HAAG, KAREN 4,660.99
12/18/15 RUEB, JOSEPH 3,180.20
12/18/15 ARNOLD, AJLA 1,921.50
12/18/15 SCHMIDT, DEBORAH 3,248.90
12/18/15 SPANGLER, EDNA 1,042.90
12/18/15 KELSEY, CONNIE 645.00
12/18/15 LO, CHING 895.62
12/18/15 MECHELKE, SHERRIE 1,212.22
12/18/15 MOY, PAMELA 1,616.31
12/18/15 CRAWFORD, LEIGH 1,942.77
12/18/15 LARSON, MICHELLE 2,020.37
12/18/15 VITT, SANDRA 1,101.82
12/18/15 WEAVER, KRISTINE 2,507.39
12/18/15 OSTER, ANDREA 2,027.03
12/18/15 RICHTER, CHARLENE 1,183.38
12/18/15 SCHNELL, PAUL 5,196.61
12/18/15 SHEA, STEPHANIE 1,593.17
12/18/15 CORCORAN, THERESA 2,022.59
12/18/15 KVAM, DAVID 4,506.18
12/18/15 WYLIE, TAMMY 1,781.97
12/18/15 ABEL, CLINT 3,259.29
12/18/15 SHEPPERD, FAITH 2,003.88
12/18/15 SHORTREED, MICHAEL 4,379.47
12/18/15 BARTZ, PAUL 3,357.32
12/18/15 BELDE, STANLEY 3,333.73
12/18/15 ALDRIDGE, MARK 3,605.07
12/18/15 BAKKE, LONN 3,357.32
12/18/15 BUSACK, DANIEL 4,027.98
12/18/15 CARNES, JOHN 2,899.44
12/18/15 BENJAMIN, MARKESE 3,109.30
12/18/15 BIERDEMAN, BRIAN 3,901.35
12/18/15 DUGAS, MICHAEL 4,821.52
12/18/15 CROTTY, KERRY 4,125.61
12/18/15 DEMULLING, JOSEPH 3,587.45
G1, Attachments
Packet Page Number 54 of 127
160.00
12/18/15 ERICKSON, VIRGINIA 3,385.94
12/18/15 FRITZE, DEREK 3,282.46
12/18/15 GABRIEL, ANTHONY 3,848.29
12/18/15 FISHER, CASSANDRA 1,540.00
12/18/15 FORSYTHE, MARCUS 3,060.03
12/18/15 HIEBERT, STEVEN 3,714.22
12/18/15 HOEMKE, MICHAEL 2,500.98
12/18/15 HAWKINSON JR, TIMOTHY 3,207.99
12/18/15 HER, PHENG 3,004.33
12/18/15 JASKOWIAK, AMANDA 480.00
12/18/15 JOHNSON, KEVIN 4,049.90
12/18/15 HOFMEISTER, TIMOTHY 496.00
12/18/15 JAMES JR, JUSTIN 464.00
12/18/15 KROLL, BRETT 3,129.33
12/18/15 LANGNER, SCOTT 3,129.33
12/18/15 KONG, TOMMY 3,172.78
12/18/15 KREKELER, NICHOLAS 1,024.53
12/18/15 MARINO, JASON 3,187.01
12/18/15 MCCARTY, GLEN 3,558.99
12/18/15 LANGNER, TODD 3,066.73
12/18/15 LYNCH, KATHERINE 3,004.33
12/18/15 MULVIHILL, MARIA 2,372.91
12/18/15 NYE, MICHAEL 3,677.79
12/18/15 METRY, ALESIA 3,300.09
12/18/15 MICHELETTI, BRIAN 2,834.81
12/18/15 PARKER, JAMES 3,046.02
12/18/15 PETERSON, JARED 2,344.41
12/18/15 OLDING, PARKER 2,415.60
12/18/15 OLSON, JULIE 3,129.33
12/18/15 SLATER, BENJAMIN 1,713.36
12/18/15 STARKEY, ROBERT 456.75
12/18/15 REZNY, BRADLEY 3,731.13
12/18/15 SCHOEN, ZACHARY 2,341.04
12/18/15 TAUZELL, BRIAN 3,004.33
12/18/15 THEISEN, PAUL 3,300.09
12/18/15 STEINER, JOSEPH 3,973.69
12/18/15 SYPNIEWSKI, WILLIAM 3,066.73
12/18/15 WENZEL, JAY 3,360.03
12/18/15 XIONG, KAO 3,288.13
12/18/15 THIENES, PAUL 3,782.47
12/18/15 VANG, PAM 2,204.47
12/18/15 BAHL, DAVID 487.50
12/18/15 BASSETT, BRENT 102.89
12/18/15 ZAPPA, ANDREW 2,082.96
12/18/15 ANDERSON, BRIAN 308.66
12/18/15 BOURQUIN, RON 788.90
12/18/15 CAPISTRANT, JACOB 282.93
12/18/15 BAUMAN, ANDREW 3,738.93
12/18/15 BEITLER, NATHAN 411.54
12/18/15 CRAWFORD - JR, RAYMOND 3,239.65
12/18/15 CRUMMY, CHARLES 360.09
12/18/15 CAPISTRANT, JOHN 270.00
12/18/15 COREY, ROBERT 463.00
12/18/15 EVERSON, PAUL 3,675.40
12/18/15 HALE, JOSEPH 360.00
12/18/15 DABRUZZI, THOMAS 2,711.56
12/18/15 DAWSON, RICHARD 3,782.39
12/18/15 HUTCHINSON, JAMES 300.00
12/18/15 JANSEN, CHAD 462.96
12/18/15 HALWEG, JODI 2,643.39
12/18/15 HAWTHORNE, ROCHELLE 3,330.80
12/18/15 JUREK, GREGORY 257.20
12/18/15 KANE, ROBERT 1,125.00
G1, Attachments
Packet Page Number 55 of 127
75.00
12/18/15 KARRAS, JAMIE 154.33
12/18/15 KERSKA, JOSEPH 321.52
12/18/15 LINDER, TIMOTHY 3,115.61
12/18/15 LOCHEN, MICHAEL 531.67
12/18/15 KONDER, RONALD 630.17
12/18/15 KUBAT, ERIC 2,862.76
12/18/15 MORGAN, JEFFERY 229.86
12/18/15 NOVAK, JEROME 3,226.46
12/18/15 MERKATORIS, BRETT 334.38
12/18/15 MONDOR, MICHAEL 3,958.19
12/18/15 OPHEIM, JOHN 180.00
12/18/15 PACHECO, ALPHONSE 617.33
12/18/15 NOWICKI, PAUL 257.21
12/18/15 OLSON, JAMES 2,744.47
12/18/15 PETERSON, ROBERT 3,219.40
12/18/15 POWERS, KENNETH 765.19
12/18/15 PARROW, JOSHUA 360.09
12/18/15 PETERSON, MARK 450.00
12/18/15 RODDY, BRETT 520.84
12/18/15 SEDLACEK, JEFFREY 3,009.70
12/18/15 RAINEY, JAMES 1,507.87
12/18/15 RICE, CHRISTOPHER 167.19
12/18/15 TROXEL, REID 360.08
12/18/15 GERVAIS-JR, CLARENCE 4,239.86
12/18/15 STREFF, MICHAEL 3,103.65
12/18/15 SVENDSEN, RONALD 3,865.18
12/18/15 CORTESI, LUANNE 2,020.38
12/18/15 SINDT, ANDREA 2,654.60
12/18/15 LUKIN, STEVEN 4,939.44
12/18/15 ZWIEG, SUSAN 1,238.01
12/18/15 DEBILZAN, THOMAS 2,302.49
12/18/15 EDGE, DOUGLAS 2,365.53
12/18/15 BRINK, TROY 3,273.78
12/18/15 BUCKLEY, BRENT 2,562.92
12/18/15 NAGEL, BRYAN 3,814.30
12/18/15 OSWALD, ERICK 2,461.94
12/18/15 JONES, DONALD 2,397.92
12/18/15 MEISSNER, BRENT 2,395.70
12/18/15 TEVLIN, TODD 2,395.70
12/18/15 BURLINGAME, NATHAN 2,586.40
12/18/15 RUIZ, RICARDO 1,984.40
12/18/15 RUNNING, ROBERT 2,888.97
12/18/15 JAROSCH, JONATHAN 3,351.59
12/18/15 LINDBLOM, RANDAL 2,915.02
12/18/15 DUCHARME, JOHN 2,915.03
12/18/15 ENGSTROM, ANDREW 2,935.88
12/18/15 ZIEMAN, SCOTT 168.00
12/18/15 JANASZAK, MEGHAN 1,985.97
12/18/15 LOVE, STEVEN 3,929.38
12/18/15 THOMPSON, MICHAEL 4,952.44
12/18/15 HAYS, TAMARA 1,937.02
12/18/15 HINNENKAMP, GARY 2,567.09
12/18/15 KONEWKO, DUWAYNE 4,722.81
12/18/15 HAMRE, MILES 1,886.35
12/18/15 ORE, JORDAN 1,937.02
12/18/15 BIESANZ, OAKLEY 1,887.76
12/18/15 NAUGHTON, JOHN 2,342.09
12/18/15 NORDQUIST, RICHARD 2,329.02
12/18/15 HAYMAN, JANET 1,233.32
12/18/15 HUTCHINSON, ANN 2,845.81
12/18/15 DEAVER, CHARLES 414.58
12/18/15 GERNES, CAROLE 542.51
12/18/15 WACHAL, KAREN 1,010.19
G1, Attachments
Packet Page Number 56 of 127
12/18/15 HOIER, KARA 948.47
12/18/15 JOHNSON, ELIZABETH 1,590.05
12/18/15 GAYNOR, VIRGINIA 3,478.53
12/18/15 LORENZ, DANIELA 476.00
12/18/15 MARTIN, MICHAEL 3,338.93
12/18/15 KROLL, LISA 2,092.37
12/18/15 FINWALL, SHANN 3,518.07
12/18/15 SWAN, DAVID 2,939.57
12/18/15 SWANSON, CHRIS 1,951.57
12/18/15 BRASH, JASON 2,855.87
12/18/15 CARVER, NICHOLAS 4,473.03
12/18/15 BJORK, BRANDON 387.75
12/18/15 BRENEMAN, NEIL 2,533.34
12/18/15 WEIDNER, JAMES 1,760.00
12/18/15 WELLENS, MOLLY 1,898.61
12/18/15 ETTER, LAURA 56.00
12/18/15 GORACKI, GERALD 192.38
12/18/15 CULVER, BAILEY 45.00
12/18/15 DIEZ, ANTONIO 63.00
12/18/15 JASKULSKE, NICHOLAS 18.00
12/18/15 MIGGLER, ABIGAIL 42.00
12/18/15 JACOBS, ROCHELLE 262.50
12/18/15 JASKULSKE, JOHN 18.00
12/18/15 RASMUSSEN, BRADLEY 47.50
12/18/15 ROBBINS, AUDRA 3,570.21
12/18/15 NORDLING, AARON 90.00
12/18/15 PIEPER, THEODORE 60.00
12/18/15 STILP, MADISON 42.00
12/18/15 TAYLOR, JAMES 3,570.21
12/18/15 ROBBINS, CAMDEN 544.50
12/18/15 RUSS, KAYLA 21.38
12/18/15 WILLIAMS, JAMES 38.25
12/18/15 XIONG, BLONG 72.50
12/18/15 THIELMAN, RICHARD 48.75
12/18/15 VUKICH, CANDACE 255.00
12/18/15 JENSEN, JOSEPH 1,845.48
12/18/15 SCHULTZ, SCOTT 3,856.84
12/18/15 ADAMS, DAVID 2,212.92
12/18/15 HAAG, MARK 2,635.97
12/18/15 CRANDALL, KRISTA 174.83
12/18/15 DIONNE, ANN 412.50
12/18/15 WILBER, JEFFREY 1,916.66
12/18/15 BARAHONA, FREYA 175.50
12/18/15 HENDRICKS, JENNIFER 781.34
12/18/15 HOFMEISTER, MARY 1,248.47
12/18/15 EVANS, CHRISTINE 2,152.57
12/18/15 GIBSON, CHRISTINE 2,327.15
12/18/15 O'CONNER, TERRINA 797.50
12/18/15 RUZICHKA, JANICE 110.00
12/18/15 KRECH, TRAVIS 211.50
12/18/15 KUHN, MATTHEW 310.50
12/18/15 WISTL, MOLLY 193.50
12/18/15 YANG, YOUA 220.00
12/18/15 SKRYPEK, JOSHUA 656.75
12/18/15 ST SAUVER, CRAIG 616.00
12/18/15 BUTLER, ANGELA 27.38
12/18/15 CLARK, PAMELA 79.20
12/18/15 BASSETT, ANDREA 135.00
12/18/15 BEAR, AMANDA 273.00
12/18/15 GARTNER, DARYL 42.50
12/18/15 GREGG, PETER 345.50
12/18/15 DEMPSEY, BETH 350.65
12/18/15 ERICKSON-CLARK, CAROL 37.50
G1, Attachments
Packet Page Number 57 of 127
99101959
99101960
99101961
99101962
99101963
12/18/15 WILLIAMS III, WALLACE 18.00
12/18/15 VANG, VICHAI 100.00
12/18/15 GREENER, DOUGLAS 51.75
12/18/15 WAGNER, ERIC 70.00
12/18/15 HAASCH, ANGELA 66.50
12/18/15 HOLMBERG, LADONNA 153.76
12/18/15 GRUENHAGEN, LINDA 403.67
12/18/15 GUSTAFSON, BRENDA 151.00
12/18/15 LAMSON, ELIANA 27.38
12/18/15 MCKILLOP, AMANDA 165.76
12/18/15 IACARELLA-FUDALI, BARBARA 140.00
12/18/15 JOHNSON, BARBARA 515.00
12/18/15 RANEY, COURTNEY 883.51
12/18/15 RESENDIZ, LORI 2,809.47
12/18/15 MUSKAT, JULIE 224.89
12/18/15 NITZ, CARA 365.54
12/18/15 SCHERER, KATHLENE 88.38
12/18/15 SCHREIER, ROSEMARIE 137.20
12/18/15 ROLLERSON, TERRANCE 60.76
12/18/15 ROMERO, JENNIFER 47.00
12/18/15 SMITLEY, SHARON 300.72
12/18/15 THOMPSON, SARA 71.24
12/18/15 SMITH, ANN 62.40
12/18/15 SMITH, JEROME 40.25
12/18/15 TUPY, MARCUS 96.00
12/18/15 WAKEM, CAITLYN 36.00
12/18/15 TREPANIER, TODD 337.14
12/18/15 TRUONG, CHAU 28.00
12/18/15 AUBUCHON, IMAGINARA 668.80
12/18/15 BILJAN, MERANDA 130.50
12/18/15 YANG, JUDY 149.00
12/18/15 ZIMMERMAN, JANE 279.52
12/18/15 CHRISTAL, JENNIFER 40.00
12/18/15 ELLISON, LELIA 123.75
12/18/15 BOSLEY, CAROL 117.00
12/18/15 BUTLER-MILLER, JADE 123.75
12/18/15 LANGER, CHELSEA 76.00
12/18/15 AUSTIN, CATHERINE 328.50
12/18/15 FRANZMEIER, EILEEN 54.00
12/18/15 GRACE, EMILY 225.76
12/18/15 DOUGLASS, TOM 2,471.40
12/18/15 HEINTZ, JOSHUA 189.00
12/18/15 CRAWFORD, SHAWN 375.00
12/18/15 CRAYNE, WILLIAM 72.00
12/18/15 MALONEY, SHAUNA 90.00
12/18/15 PRINS, KELLY 2,003.88
12/18/15 KRECH, ELAINE 739.20
12/18/15 MAIDMENT, COLIN 714.92
12/18/15 TRAUTMAN, JACOB 65.25
12/18/15 OJCZYK, CYNTHIA 708.00
12/18/15 REILLY, MICHAEL 2,059.39
12/18/15 STEFFEN, MICHAEL 108.00
12/18/15 XIONG, BOON 1,967.76
12/18/15 BERGO, CHAD 2,907.76
12/18/15 PRIEM, STEVEN 2,617.12
12/18/15 WOEHRLE, MATTHEW 2,479.01
12/18/15 RENNER, MICHAEL 2,065.00
12/18/15 BONKO, NICHOLAS 90.00
12/18/15 FOWLDS, MYCHAL 4,096.38
12/18/15 FRANZEN, NICHOLAS 3,212.56
G1, Attachments
Packet Page Number 58 of 127
513,638.09
G1, Attachments
Packet Page Number 59 of 127
CHECK #CHECK DATE EMPLOYEE NAME
170.28
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in AmountAMOUNT
12/31/15 ABRAMS, MARYLEE 430.99
12/31/15 COLEMAN, MELINDA 5,425.56
12/31/15 FUNK, MICHAEL
12/31/15 KOPPEN, MARVIN 430.99
12/31/15 SLAWIK, NORA 489.68
12/31/15 CARDINAL, ROBERT 430.99
12/31/15 JUENEMANN, KATHLEEN 430.99
4,651.80
12/31/15 KNUTSON, ALEC 150.00
12/31/15 RAMEAUX, THERESE 3,256.09
12/31/15 JAHN, DAVID 2,385.88
12/31/15 BURLINGAME, SARAH 2,749.14
12/31/15 KNUTSON, LOIS 2,503.63
12/31/15 CHRISTENSON, SCOTT 2,134.93
12/31/15 ANDERSON, CAROLE 1,232.15
12/31/15 DEBILZAN, JUDY 2,257.97
12/31/15 BAUMAN, GAYLE 4,949.78
12/31/15 OSWALD, BRENDA 2,079.05
12/31/15 BEGGS, REGAN 1,806.53
12/31/15 HAAG, KAREN 4,633.49
12/31/15 RUEB, JOSEPH 3,180.20
12/31/15 ARNOLD, AJLA 976.70
12/31/15 SCHMIDT, DEBORAH 3,391.68
12/31/15 CRAWFORD, LEIGH 2,539.88
12/31/15 KELSEY, CONNIE 420.00
12/31/15 LO, CHING 956.27
12/31/15 MOY, PAMELA 1,620.49
12/31/15 OSTER, ANDREA 2,072.89
12/31/15 LARSON, MICHELLE 2,058.52
12/31/15 MECHELKE, SHERRIE 1,320.42
12/31/15 WEAVER, KRISTINE 2,507.40
12/31/15 CORCORAN, THERESA 2,022.59
12/31/15 RICHTER, CHARLENE 1,784.74
12/31/15 VITT, SANDRA 1,172.93
12/31/15 SHEA, STEPHANIE 1,593.17
12/31/15 SHEPPERD, FAITH 2,167.64
12/31/15 KVAM, DAVID 4,478.68
12/31/15 SCHNELL, PAUL 5,169.11
12/31/15 ABEL, CLINT 3,388.87
12/31/15 ALDRIDGE, MARK 3,401.77
12/31/15 SHORTREED, MICHAEL 4,351.97
12/31/15 WYLIE, TAMMY 1,781.97
12/31/15 BELDE, STANLEY 3,385.94
12/31/15 BENJAMIN, MARKESE 3,236.25
12/31/15 BAKKE, LONN 3,605.12
12/31/15 BARTZ, PAUL 3,357.32
12/31/15 CARNES, JOHN 3,112.92
12/31/15 CROTTY, KERRY 4,125.60
12/31/15 BIERDEMAN, BRIAN 4,284.03
12/31/15 BUSACK, DANIEL 4,363.32
12/31/15 ERICKSON, VIRGINIA 3,479.68
12/31/15 DEMULLING, JOSEPH 3,985.13
12/31/15 DUGAS, MICHAEL 4,388.81
G1, Attachments
Packet Page Number 60 of 127
117.99
106.51
12/31/15 FISHER, CASSANDRA 1,669.96
12/31/15 GABRIEL, ANTHONY 3,928.62
12/31/15 HAWKINSON JR, TIMOTHY 3,377.51
12/31/15 FORSYTHE, MARCUS 3,004.33
12/31/15 FRITZE, DEREK 3,446.44
12/31/15 HOEMKE, MICHAEL 2,629.34
12/31/15 HOFMEISTER, TIMOTHY 511.50
12/31/15 HER, PHENG 3,225.67
12/31/15 HIEBERT, STEVEN 3,729.64
12/31/15 JOHNSON, KEVIN 4,175.48
12/31/15 KONG, TOMMY 3,158.17
12/31/15 JAMES JR, JUSTIN 464.00
12/31/15 JASKOWIAK, AMANDA 480.00
12/31/15 LANGNER, SCOTT 3,129.33
12/31/15 LANGNER, TODD 3,213.27
12/31/15 KREKELER, NICHOLAS 1,036.70
12/31/15 KROLL, BRETT 3,129.33
12/31/15 MCCARTY, GLEN 3,482.70
12/31/15 METRY, ALESIA 4,118.09
12/31/15 LYNCH, KATHERINE 3,253.34
12/31/15 MARINO, JASON 3,129.33
12/31/15 NYE, MICHAEL 3,677.79
12/31/15 OLDING, PARKER 2,629.05
12/31/15 MICHELETTI, BRIAN 2,646.85
12/31/15 MULVIHILL, MARIA 2,500.98
12/31/15 PETERSON, JARED 2,045.61
12/31/15 REZNY, BRADLEY 3,804.48
12/31/15 OLSON, JULIE 3,129.33
12/31/15 PARKER, JAMES 3,248.91
12/31/15 STARKEY, ROBERT 485.75
12/31/15 STEINER, JOSEPH 3,763.69
12/31/15 SCHOEN, ZACHARY 2,714.43
12/31/15 SLATER, BENJAMIN 2,330.22
12/31/15 THEISEN, PAUL 3,300.09
12/31/15 THIENES, PAUL 3,747.83
12/31/15 SYPNIEWSKI, WILLIAM 3,292.75
12/31/15 TAUZELL, BRIAN 3,170.34
12/31/15 XIONG, KAO 3,446.93
12/31/15 ZAPPA, ANDREW 2,055.07
12/31/15 VANG, PAM 2,587.19
12/31/15 WENZEL, JAY 3,388.87
12/31/15 BASSETT, BRENT 437.25
12/31/15 BAUMAN, ANDREW 3,161.11
12/31/15 ANDERSON, BRIAN 192.92
12/31/15 BAHL, DAVID 330.00
12/31/15 CAPISTRANT, JACOB 363.30
12/31/15 CAPISTRANT, JOHN 375.00
12/31/15 BEITLER, NATHAN 385.80
12/31/15 BOURQUIN, RON 986.14
12/31/15 CRUMMY, CHARLES 205.76
12/31/15 DABRUZZI, THOMAS 3,580.22
12/31/15 COREY, ROBERT 347.26
12/31/15 CRAWFORD - JR, RAYMOND 3,937.96
12/31/15 HAGEN, MICHAEL 462.97
12/31/15 HALE, JOSEPH 405.00
12/31/15 DAWSON, RICHARD 4,750.47
12/31/15 EVERSON, PAUL 4,067.38
12/31/15 HUTCHINSON, JAMES 420.00
12/31/15 JANSEN, CHAD 347.24
12/31/15 HALWEG, JODI 880.30
12/31/15 HAWTHORNE, ROCHELLE 3,767.63
G1, Attachments
Packet Page Number 61 of 127
12/31/15 KARRAS, JAMIE 257.22
12/31/15 KONDER, RONALD 591.60
12/31/15 JUREK, GREGORY 154.33
12/31/15 KANE, ROBERT 675.00
12/31/15 LOCHEN, MICHAEL 411.61
12/31/15 MERKATORIS, BRETT 334.38
12/31/15 KUBAT, ERIC 3,162.40
12/31/15 LINDER, TIMOTHY 3,874.05
12/31/15 NEILY, STEVEN 360.09
12/31/15 NOVAK, JEROME 3,351.06
12/31/15 MONDOR, MICHAEL 3,958.19
12/31/15 MORGAN, JEFFERY 457.78
12/31/15 OPHEIM, JOHN 420.00
12/31/15 PACHECO, ALPHONSE 552.15
12/31/15 NOWICKI, PAUL 270.08
12/31/15 OLSON, JAMES 2,105.39
12/31/15 PETERSON, ROBERT 3,424.22
12/31/15 POWERS, KENNETH 1,033.54
12/31/15 PARROW, JOSHUA 308.66
12/31/15 PETERSON, MARK 825.00
12/31/15 RODRIGUEZ, ROBERTO 154.33
12/31/15 SEDLACEK, JEFFREY 3,451.21
12/31/15 RAINEY, JAMES 1,606.87
12/31/15 RICE, CHRISTOPHER 231.49
12/31/15 GERVAIS-JR, CLARENCE 4,239.86
12/31/15 LUKIN, STEVEN 4,911.94
12/31/15 STREFF, MICHAEL 3,331.77
12/31/15 SVENDSEN, RONALD 4,769.49
12/31/15 SINDT, ANDREA 2,654.60
12/31/15 BRINK, TROY 5,315.73
12/31/15 ZWIEG, SUSAN 1,210.52
12/31/15 CORTESI, LUANNE 2,020.37
12/31/15 EDGE, DOUGLAS 2,407.96
12/31/15 JONES, DONALD 2,639.47
12/31/15 BUCKLEY, BRENT 4,016.82
12/31/15 DEBILZAN, THOMAS 2,120.52
12/31/15 OSWALD, ERICK 3,511.02
12/31/15 RUIZ, RICARDO 2,177.43
12/31/15 MEISSNER, BRENT 2,528.98
12/31/15 NAGEL, BRYAN 3,786.80
12/31/15 BURLINGAME, NATHAN 3,645.75
12/31/15 DUCHARME, JOHN 2,915.02
12/31/15 RUNNING, ROBERT 4,543.77
12/31/15 TEVLIN, TODD 2,637.25
12/31/15 LINDBLOM, RANDAL 2,915.03
12/31/15 LOVE, STEVEN 3,929.29
12/31/15 ENGSTROM, ANDREW 2,908.37
12/31/15 JAROSCH, JONATHAN 3,351.59
12/31/15 JANASZAK, MEGHAN 1,985.97
12/31/15 KONEWKO, DUWAYNE 4,695.31
12/31/15 THOMPSON, MICHAEL 4,924.94
12/31/15 ZIEMAN, SCOTT 160.00
12/31/15 HAYS, TAMARA 1,822.20
12/31/15 HINNENKAMP, GARY 2,678.21
12/31/15 SONNEK, MELISSA 660.00
12/31/15 HAMRE, MILES 1,921.64
12/31/15 ORE, JORDAN 1,908.07
12/31/15 BIESANZ, OAKLEY 1,872.71
12/31/15 NAUGHTON, JOHN 2,309.68
12/31/15 NORDQUIST, RICHARD 2,305.46
12/31/15 DEAVER, CHARLES 414.58
G1, Attachments
Packet Page Number 62 of 127
163.99
248.00
16.39
12/31/15 HAYMAN, JANET 1,361.18
12/31/15 HUTCHINSON, ANN 2,818.31
12/31/15 GERNES, CAROLE 201.25
12/31/15 GAYNOR, VIRGINIA 3,451.03
12/31/15 HOIER, KARA 948.47
12/31/15 SOUTTER, CHRISTINE 163.99
12/31/15 WACHAL, KAREN 1,047.08
12/31/15 FINWALL, SHANN 3,435.57
12/31/15 LORENZ, DANIELA 476.00
12/31/15 JOHNSON, ELIZABETH 1,590.05
12/31/15 KROLL, LISA 2,081.37
12/31/15 CARVER, NICHOLAS 4,445.53
12/31/15 SWAN, DAVID 2,939.57
12/31/15 MARTIN, MICHAEL 3,779.93
12/31/15 BRASH, JASON 2,828.37
12/31/15 WELLENS, MOLLY 1,871.11
12/31/15 AYD, GWEN 36.00
12/31/15 SWANSON, CHRIS 1,951.57
12/31/15 WEIDNER, JAMES 1,584.00
12/31/15 CULVER, BAILEY 45.00
12/31/15 DIEZ, ANTONIO 45.00
12/31/15 BJORK, BRANDON 104.50
12/31/15 BRENEMAN, NEIL 2,533.34
12/31/15 JACOBS, ROCHELLE 165.00
12/31/15 JASKULSKE, NICHOLAS 70.00
12/31/15 ETTER, LAURA 84.00
12/31/15 GORACKI, GERALD 47.50
12/31/15 NORDLING, AARON 150.00
12/31/15 PIEPER, THEODORE 70.00
12/31/15 KUSTERMAN, KEVIN 28.50
12/31/15 MIGGLER, ABIGAIL 28.00
12/31/15 ROBBINS, CAMDEN 264.00
12/31/15 RUSS, KAYLA 192.38
12/31/15 RASMUSSEN, BRADLEY 66.50
12/31/15 ROBBINS, AUDRA 3,542.71
12/31/15 THIELMAN, RICHARD 113.75
12/31/15 VUKICH, CANDACE 50.00
12/31/15 STILP, MADISON 28.00
12/31/15 TAYLOR, JAMES 3,542.71
12/31/15 ADAMS, DAVID 2,233.41
12/31/15 HAAG, MARK 5,128.01
12/31/15 WILLIAMS, JAMES 99.00
12/31/15 XIONG, BLONG 101.50
12/31/15 WILBER, JEFFREY 1,908.07
12/31/15 CRANDALL, KRISTA 137.03
12/31/15 JENSEN, JOSEPH 1,819.79
12/31/15 SCHULTZ, SCOTT 3,829.34
12/31/15 GIBSON, CHRISTINE 1,979.77
12/31/15 GREEN, MATTHEW 252.00
12/31/15 DIONNE, ANN 360.25
12/31/15 EVANS, CHRISTINE 2,152.56
12/31/15 HOFMEISTER, MARY 1,201.74
12/31/15 KRECH, TRAVIS 171.00
12/31/15 HENDRICKS, JENNIFER 496.87
12/31/15 HERMANN, MICHELLE 315.00
12/31/15 RUZICHKA, JANICE 252.50
12/31/15 SKRYPEK, JOSHUA 732.00
12/31/15 KUHN, MATTHEW 279.00
12/31/15 O'CONNER, TERRINA 1,007.75
12/31/15 ST SAUVER, CRAIG 605.00
12/31/15 WISTL, MOLLY 219.50
G1, Attachments
Packet Page Number 63 of 127
432.84
12/31/15 YANG, YOUA 154.00
12/31/15 BASSETT, ANDREA 117.00
12/31/15 BUTLER, ANGELA 63.88
12/31/15 CLARK, PAMELA 39.60
12/31/15 BEAR, AMANDA 210.00
12/31/15 BLANKENFELD, RUSSELL 15.00
12/31/15 GARTNER, DARYL 17.00
12/31/15 GREGG, PETER 120.75
12/31/15 DEMPSEY, BETH 280.52
12/31/15 ERICKSON-CLARK, CAROL 18.75
12/31/15 HAASCH, ANGELA 47.50
12/31/15 HOLMBERG, LADONNA 153.76
12/31/15 GRUENHAGEN, LINDA 384.43
12/31/15 GUSTAFSON, BRENDA 147.00
12/31/15 LAMSON, ELIANA 13.69
12/31/15 MCKILLOP, AMANDA 126.76
12/31/15 IACARELLA-FUDALI, BARBARA 177.50
12/31/15 JOHNSON, BARBARA 398.80
12/31/15 RANEY, COURTNEY 761.14
12/31/15 RESENDIZ, LORI 2,781.97
12/31/15 MUSKAT, JULIE 80.88
12/31/15 NITZ, CARA 298.92
12/31/15 SCHERER, KATHLENE 88.38
12/31/15 SCHREIER, ROSEMARIE 83.76
12/31/15 ROLLERSON, TERRANCE 45.57
12/31/15 ROMERO, JENNIFER 47.00
12/31/15 TREPANIER, TODD 337.14
12/31/15 TRUONG, CHAU 70.00
12/31/15 SMITH, JEROME 72.75
12/31/15 SMITLEY, SHARON 254.96
12/31/15 YANG, JUDY 198.00
12/31/15 ZIMMERMAN, JANE 258.01
12/31/15 TUPY, MARCUS 96.00
12/31/15 WAKEM, CAITLYN 18.00
12/31/15 BOSLEY, CAROL 99.00
12/31/15 BUTLER-MILLER, JADE 110.25
12/31/15 AUBUCHON, IMAGINARA 608.00
12/31/15 BILJAN, MERANDA 57.00
12/31/15 GRACE, EMILY 94.52
12/31/15 AUSTIN, CATHERINE 207.00
12/31/15 ELLISON, LELIA 110.00
12/31/15 FRANZMEIER, EILEEN 119.25
12/31/15 DOUGLASS, TOM 3,751.18
12/31/15 HEINTZ, JOSHUA 225.00
12/31/15 CRAWFORD, SHAWN 512.50
12/31/15 CRAYNE, WILLIAM 171.00
12/31/15 MALONEY, SHAUNA 108.00
12/31/15 PRINS, KELLY 3,441.77
12/31/15 KRECH, ELAINE 696.08
12/31/15 MAIDMENT, COLIN 714.92
12/31/15 TRAUTMAN, JACOB 36.00
12/31/15 OJCZYK, CYNTHIA 258.00
12/31/15 REILLY, MICHAEL 2,059.39
12/31/15 STEFFEN, MICHAEL 108.00
12/31/15 XIONG, BOON 1,846.29
12/31/15 BERGO, CHAD 3,313.10
12/31/15 PRIEM, STEVEN 2,905.86
12/31/15 WOEHRLE, MATTHEW 4,831.50
RENNER, MICHAEL 2,065.00
12/31/15 FOWLDS, MYCHAL 4,068.88
12/31/15 FRANZEN, NICHOLAS 3,185.06
12/31/15
G1, Attachments
Packet Page Number 64 of 127
9996476
9996477
99101975
99101976
99101977
99101978
99101979
99101980
99101981
99101982
540,868.44
12/31/15 WAGNER, ERIC 126.00
12/31/15 WILLIAMS III, WALLACE 72.00
12/31/15 JORGENSON, SETH 42.00
12/31/15 KRUEGER, SCOTT 115.00
12/31/15 VANG, VICHAI 165.00
12/31/15 BONKO, NICHOLAS 45.00
12/31/15 GREENER, DOUGLAS 51.75
12/18/15 DEBILZAN, THOMAS 845.35
12/31/15 ANDERSON, JOSHUA 112.00
12/18/15 DEBILZAN, JUDY 2,257.97
G1, Attachments
Packet Page Number 65 of 127
G2
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Gayle Bauman, Finance Director
DATE: January 5, 2016
SUBJECT: Approval of Resolution Designation of Depositories for Investments
Introduction
State law, Chapter 427 requires that cities from time to time re-designate financial institutions
as depositories for city investments. The last time this was done was in January 2015 when
depositories were approved for the period through December 31, 2015.
When city investments are made, quotations are obtained from securities dealers who are on
the Federal Reserve Bank’s list of primary dealers (e.g., Smith Barney/Citigroup), securities
dealers that are subsidiaries of financial institutions that have been designated as depositories
(e.g., Wells Fargo Brokerage Services) and RBC Dain Rauscher which is the securities dealer
for the League of Minnesota Cities 4M Fixed Rate Program.
If a financial institution that is not a designated depository becomes a good option for city
investments in the future, it will be recommended to the Council for designation as a
depository as a separate agenda item.
Budget Impact
None.
Recommendation
It is recommended that the City Council adopt the attached resolution designating depositories
for investments.
Attachments
1. Resolution for Designation of Depositories for Investments
Packet Page Number 66 of 127
G2, Attachment 1
RESOLUTION NO. ___
DESIGNATION OF DEPOSITORIES FOR INVESTMENTS
BE IT RESOLVED, that the following be and hereby are selected as depositories
for time deposits of the City of Maplewood:
Alerus Financial (fka Prosperan Bank, Washington County Bank)
Premier Bank
Wells Fargo Bank
US Bank
4M Fund
BE IT FURTHER RESOLVED, that the deposits in any of the above depositories
shall not exceed the amount of F.D.I.C. insurance covering such deposit unless
collateral or a bond is furnished as additional security, and
BE IT FURTHER RESOLVED, that funds in the above depositories may be
withdrawn and wire transferred to any other depository of the city by the request of the
Finance Director or his/her designee.
BE IT FURTHER RESOLVED, that these depository designations are effective
until December 31, 2016.
Packet Page Number 67 of 127
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Thompson, Director of Public Works
Scott Schultz, Utility/Fleet/Parks Superintendent
DATE: January 5, 2016
SUBJECT: Approval of Purchase of Crack Sealing/Pavement Cutting Equipment
Introduction
The 2016 capital outlay budget includes funding for the replacement of the Crack
Sealer/Pavement Cutting equipment. Council approval is needed to move forward with this
purchase.
Background
The 1995 crack sealer and pavement cutter is in need of replacement. The current equipment is
outdated and is no longer cost effective to operate. The new sealer and cutter have upgraded
safety features to allow for a safer and more productive operation.
The crack sealing operations are typically performed over a month or two each year therefore
equipment sharing with a neighboring municipality for this item is cost effective. Thus this
equipment would be jointly purchased and owned by the City of Maplewood and the City of
Oakdale. The replacement costs will be split evenly between the two cities. The old equipment
will be sold at the state auction and/or traded in.
Budget Impact
The 2016 capital improvement plan identified $20,000.00 (Maplewood share) under project
number PW 15.040 for the replacement of the units described above. This equipment will be
purchased under MN State Contract pricing. Following are the costs for the replacements:
Craftco Crack Sealer and Pavement Cutter $75,958.28
Trade/sale of old units $3,000.00
Total cost $72,958.28
The total cost, less the trade in, for this purchase is $72,958.28. The City of Maplewood’s
portion of the cost (50%) is $36,479.14. Due to the upgrades in safety and operations on the
unit our share of costs is $16,479.14 greater than the anticipated. However this will be partially
offset by $5,500.00 in savings on the 1-ton truck purchase (approved by the City Council on
September 28, 2015 for purchase in 2016) in addition to $6,800.00 in savings on the single axle
plow truck purchase (approved by City Council on October 12, 2015 for purchase in 2016).
G3
Packet Page Number 68 of 127
Recommendation
It is recommended that the council approve the joint purchase (in partnership with the City of
Oakdale) of the crack sealer/pavement cutting equipment, and to enter into contract with Brock
White Company LLC for 50% of the cost of this purchase under MN State Contract in an
amount totaling $36,479.14.
Craf co SS125 Crack filler and Pavement Cutter MN State Contract # 102640
Attachments
1. Quote/Specs from Brock White Company LLC
G3
Packet Page Number 69 of 127
G3, Attachment 1
Packet Page Number 70 of 127
G3, Attachment 1
Packet Page Number 71 of 127
G3, Attachment 1
Packet Page Number 72 of 127
G4
MEMORANDUM
TO: City Manager Melinda Coleman
FROM: Police Chief Paul Schnell
DATE: January 4, 2016
SUBJECT: Approval to Order/Purchase 2016 Police Utility Vehicles
Introduction
The Police Department is requesting approval to purchase five new 2016 Ford Police
Interceptor utility vehicles in accordance with the 2016 budget.
Background
The Police Department requests approval to place an order for five 2016 Ford Police Interceptor
utility vehicles as per the approved department budget. The vehicles will be ordered from
Nelson Auto of Fergus Falls, MN, who is the current State contract vendor. Four of these
vehicles are priced at $26,283.95 each, for a total of $105,135.80. One of the utilities, which will
be used as a patrol-based unmarked traffic car is priced at $26.336.95. The total cost of this
squad replacement order is $131,472.75. From the time of order, delivery of the squads is to be
12 to 16 weeks.
Budget Impact
Funding for the purchase of these vehicles, as part of the department’s regular fleet rotation,
was budgeted for and approved in the 2016 budget.
Recommendation
It is recommended that authorization be given to order/purchase five 2016 Ford Police
Interceptor utility vehicles in accordance with the approved budget.
Attachments
1. Vehicle quote
Packet Page Number 73 of 127
Fleet Department
Sold To:
Attn;
Address:
2228 College Way. PO Box 338 . Ferggs Falls, MN 565gg-0ggg
218-998-8866 ' 800-477-3013 Ext. 8866 . Fax 218-998-8813 . www.nelsonfergusfalls.com
VEHICLE QUOTE NUMBER F Maplewood K8A 16H
Maplewood, MN, City of
Chief Paul P Schnell; Kevin Johnson
1830 County Rd B East
Maplewood, I'JIN 5510S
paul. schnell@maplewoodmn. gov
Date: 1212112015
Phone: 651-249-2602
FAX: 651-245-2659
Salesperson: Gerry Worner
Key Code: I gnition/Door:
stock No. Year Make Model Nedused Vehicle lD Number
Maplewood K8A 2016 Ford Police lnterceptor 4dr police Utility New 0
Color: BlactdBlackclothlvinyl
Price of Vehicle Contract 83065 2016 price $25,562.95
lncludes rearview camera display in rearview mirror vs. std. dash location
Opiions & Exiras $721.0A
Add for Dept. options per specs
Dealer installed options:
$721.00
Delivery
Subtotal
Trade - ln
Total Cash Price each:
4 Total for 4:
Terms: Net 3a days: add daily interest at 1.s%o/month if we receive payment later
$0.00
$26,283.9s
$26,283.9s
$105.135.80
Your Purchase Order #
Thanks for your busrnessl
p To I Lessee / End User: Maplewood, MN, City of
Chief Paul P. Schnell; Kevin Johnson
Police Dept
1830 County Rd B East
Maplewood, MN 55109
Signed
Printed
Project # MN Contract 83065
Phone: 651-249-21CI2
FAX 651-249-2699
and lnitialed
and Date
, Equal Employment Opportun ity/A lfirmative _/t ction Employel.Maplewood KgA 16H 123 12/21DA1S
G4, Attachment 1
Packet Page Number 74 of 127
Customer;
Attn.:(Name,Title)
Dept:
Address:
Phone:
Fax:
Poliee Dept.
1830 County Rd B East
!Lqp!9yqo!, ryN lqlos
651-249-2602
651-249-2699
Maplewood, MN, Gity of
Chief Paul P. Schnell; Kevin Johnson
Nelson Auto Center
Fleet Department
PO Box 338
Fergus Falls,
Gerry Worner
Phone:
Fax:
MN 56538-0338
2{ 8-998-8866
21 8-998-881 3emaii paul.schnel@maplewooclmn.gov
MN Contract 83065
Ford Polrce lnterceptor Utility Vehicle AII Wheel Drive
License Plate brakdet - front (Std. for MN)
Auxiliary rear Air conditioning
Cloth rear seat, instead of standard vinyl rear seat
Speed Limited Calibration w/EcoBoost V6 131 mph top speed
EcoBoost 3.5 L V6 engine 131 mph top speed (non E85)
Garnet Red Clcarcoat for MN State Patrol
Brlght Red for Fire Dept. vehicle
Two tone with vinyl on roof and 4 doors
Two tone with vinyl on roof and 2 front doors
Two tone with vinyl on roof only
Two tone with vinyl on 2 front doors only
Vinyl Word 'POLICE'wrap on both sides for 2 tone effect
gerryworner@nelsonfergusfalls.com
Line 2 Marked Utility Vehicle
2016 1 K8A $25.s62.9s $25,s62.95
Power passenger seat NEW for 2016
Rear view camera display in mirror, vs. in std. 4,, diagonal screen on dash
cannot be modified once vehicle is built; must specify at time of order
SYNC Voice Activated Communication System
Engine block heater
Delete carpet floor covering; std.full rubber floor instead
LH spotlamp halogen bulb
LH spotlamp w/LED bulb
LH spotlamp w/Whelen LED bulb recommended
Dual spotlamps w/halogen bulbs
Dual spotlamps wILED bulbs
Dual spotlamps w/Whelen LED bulbs
Radio Noise Suppression b,cnding straps
keyed alike (like Crown Vic) 1284X
keyed alike (like Crown Vic) 1294X
keyed alike (like Crown Vic) 0135X
keyed alike (like Crown Vic) 1435X
keyed alike (like Crown Vic) 0576X
keyed alike (like Crown Vic) 0151X
keyed alike (new code 201 3 on) 1 1 1 1 X
Remote keyless entry keyfob (w/o keypad; N/A w/keyed alike)
Lock plunger for doors, hidden
Lock plunger for doors, hidden, and rear door handles inoperable
Pre wiring for grille lamp, siren & speaker
.100 Watt siren/speaker includes bracket & pigtail
Dome light, rear, in cargo area Red/White
Daytime running lamps
Automatic Headlamps
Auxiliary Red/Blue LEDs in front bumper fascia (requires #601 recommended
Fotward pocket warning Red/Blue LEDs - Warn/Parl</Turn (requires #60A)
Wheef covers 18" full face
Aluminum Wheels, 18" painted
Police lnterior Upgrade (cloth rear seat. carpet fronilrear wl4 mats, consoie)
Delete Police lnterceptor Badge (for unmarked car or non-police dept.)
Roof Rack side rails. black
Delete std. front console plate (no chargeino credit)
Lockable gas cap for Easy Fuel capless fuel filler
BLIS Blind spot monitoring, cross traffic alert, Heated Minors (req. 53M $259)
Heated outisde mirrors wlo Blind Spot Monitoiring
LED Marker lightrs in left & right sideview mirrors (requires #60A)
Side marker lights in rear quarter glass
Four switches on steering wheel (w/o SYNC, 53M)
Four switches on steering wheel (#SYNC, 53M)
My Speed Fleet Managemnet
1 87R $0.00
$0 00
$s32.00
$53 00
$284.00
$0.00
$580.00
$45.00
$262.00
$45.00 - $45.00
s0.00
$475.00
$53 00 $*30
$254.00
$502.00
$136.00
$53 00
$694.00
$694.00
$1,395.00
$26,1 3435
1 s3M $258.00 $258.0041H $7S OO1 - 16c ($103.00) ($rg!.oq)1 51Y $187.00 $187.00
51 R $34s.oos1T $366.00512 $306.00
17A
88F FW
87P
5'lv
qon
18X
17r
16D
'1 60R $87 00
598 $45.00
$q7-:00
59D $45.0059E $45.00
5SF $45.0059G $4s.00
$4s.00 $45.00
bltl ut)
52H $122.AA
52P $140.00
60A $45.00
1 59J
595
recommended
942 $39.00
861 $99.0021L $481.00
21W $558.00
651 $53 00
64E $415.0065U $341.00
682 $136.00
85D $0.00
$17.00
1
191
558
549
638
631
61R
_ 615 $136.00
- standard with EcoBoosi
91 D
91 E
OMANUAL
TSB
ESP
99T $3,120.00s8M00 $91S.00w4650 $898 00
91A $733 0091C $61 1 .oo
91 H $428.00
9'1J $266.00
Vinyl Word 'POLICE" wrap reflective Black Vinyl
Vinyl Word' POLICE' wrap reflective White Vinyl
Vinyl Word'SHERIFF' wrap White Vinyl
Scuff Guards clear film on front of rear doors; protection from duty belt
Additional owners manual
Service/DriveabilitylEmissions/Electrical Manuals (late avail.)
Pafts Manuals (late avail.)
Technical Service Bulletins (annual subscription)
Extended Warranty, Ford Extended Service Plan $i 500 to g5500; will quote
Page I subtotal
91 F $694.00
55D $79.00
$ss.0oSMANUAL $498.00PMANUAL $495,00
Maplewood K8A 16H.123 12t21t2015
G4, Attachment 1
Packet Page Number 75 of 127
Dept:
Address:
Phone:
Customer Maplewood,MN, City of
Attn.:(Name,Title) Chief Paul P Schnell; Kevin Johnson Fleet Department
Nelson Auto Center
PO Box 338
Fergus Falls, MN 56538-0338
Gerry Worner
Phone: 218-998-8866
Fax:21 8-998-881 3
gerryworner@nelsonfergusfalls.com
Line 2 Marked Utility Vehicle
recommended
recommended
1 18W
-68G, +68L
-oob
-1 - 43D
recommended
!sli& oepl. .
1 830 County Rd B_East
Maplewood. MN 55109
651-249-2642
Fax: 651-249-2699
email paul.ichnell@maplewoodmn.gov
MN Gontract 83065
Page 1 subtotal
Additonal Factory options:
rear console plate
Cargo storage vault (NOT available vrith rear AC)
Underbody Defl ector piate
Ballistic door panels, driver door only
Ballistic door panels, both front doors
Rear window switches inoperative
$?q1q4 -eq
85R $30.0063V $213.0076D $292.00goD 51,384.00goE $2,766.00 -
Rear locks operable, but rear door handles inoperable
Delete rear door locks & handles inoperable (allows them to work)
Counesy lamps disabled when door opened (Dark car feature recommended
Perimeter anti theft alarm (activated by hood, door, decklid) keq.595 keyless entryl
Reverse sensing
Row 2 glass Light Solar tint, instead of std. deep tint
Row 2 & cargo glass Light Solar tint, instead of std. deep tint
Ultimate wiring package
Police Wire Connector Kit Front
Police Wire Connector Kit Rear
Pre-Drilled holes only for LEDs in headlamp housings
Pre-Drilled holes only for LEDs in taillamp housings NEW for 2016
Two front integrated LED lights in headlamps
Two rear integrated white LED lights in tail lamps (see options for red/blue)
Four flashing LEDs: 2 in back window & 2 liftgate bottom recommended
Pkg. #24 Whelen PCCSR controller, relay center, wiring, rear plate
Ready for the Road; Whelen Cencom controller, relay center, wiring
Dealer lnstalled items
Dealer reprogramming per item (daytime running lamps, dark car feature, etc.)
Dealer re-key 4 locks (ignition, 2 doors, liftgate) to specific key code
Dealer silence chrme tone for key in ignition
Dealer installed keypad keyless entry (must have #595 remote entry)
Dealer installled keyless entry, remote start, 'l fob Wo feedback
Dealer installed remote start and keyless entry, 1 fob w/feedback
Dealer installed power lock button in rear, accessible with liftgate open
Option to pick up car in Fergus Falls, MN
Total pages 1 and 2
593 $105.00
92R $75.00
92G $105.00
$22.AO $22.OA
$0.00'--
($2s.oo) _ _ :
$17.00 _ _91100
47C $9'1.00
1 86P $1 10 0o $1 10.0086T $53.0066A $743.00 --
_: 668 $371 .OO -_-66C $398.0067G $1,169.0067H $2,979.00 -
67U $481 .00
RPRGRM $75.00
- REKEY $32O.OO
NOCHTME $125.00
-
_ - KPAD $195.00
KLES $395.00RSTRT $497.00
Dealer installed 2" receiver hitch w/4 wire flat plug-in (add $100 for 7 blade RV plug) HITCH4 $510.00
Dealer installed running boards, black
Roof Rack cross bars, dealer installed
Ford molded mudflaps dealer installed
Rubber slush mats, front pair
Dealer installed Surveillance Mode Module (requires 76R reverse sensing)
Dealer installed vinyl wrap on 4 doors for two tone
Dealer installed vinyl wrap on 4 upper door frames around windows
Dealer installed vinyl wrap on 4 doors & roof for two tone
Dealer installed vinyl wrap on hood and roof for hvo tone
Dealer installed vinyl word wrap, White or Black, POLICE or SHERIFF
Dealer installed Reflective vinyl word wrap, White or Black, POLICE or SHERIFF
Push Bumper, Setina PB 400VS, installed
Push Bumper, Setina PB 450L2VS wl2 tedlblue lights, installed
Push Bumper, Setina PB 450L4VS W4 red/blue lights, installed
Fender Protector, Setina PB8-VS
Rear Window barriers Setina steel
Rear Window barriers Setina Polycarbonate
Setina 10-VS sliding partition w/o recesssed gun panel Wlower extensions
Setina 1 10-VSRP sliding partition wkecesssed gun panel w/lower extensions
Setina lOXL paffition uncoated, Mrecessed panel and seat extensions
Setina '12-PolyC rear cargo partition, polycarbonate scratch resistant
Setina '12 EXP rear vinyl coated expanded metal partition
Setina single vertical gun mount Universal lock, handcuff key, unwired
Setina dual vedical gun mounUlock shotgun/AR-'l 5, handcuff keys, unwired
Toggle switch to disable brake lights and backup lights
Red/Blue LEDs in faillamps only
Red/Blue LEDs in taillamps & grille (not available with EcoBoost V6)
Red/Blue LEDs in taillamps & Headlights Gequires 86P pre-drilled holes $110.00)
Headlamp flasher system, flashes 2016 halogen High Beams
Alarm system: Horn/lights upon doorlhatch violation, w/2 remotes
Extra key (w/o microchip, simple "dumb'' key)each KEY $10.00
Extra remote entry keylob (limit of 4 total per vehicle on dealer installed) each REMOTE $142-AO
Transit lmprovement Vehicle Excise Tax on any delivery within Anoka, Dakota, TIVET $20.00
Hennepin, Ramsey, Washington, or Beltrami Counties; only marked vehicles exempt
RBDS $710.00RACKCB $247.OOFLAPS $189.00SMATS $117.00suRVEtL $696.00 --
WRAP4 $395.00
_ WRAPF $170 0O -- _-WRAP4R $645.00
- WRAPTOP $5OO,OO
_ woRD $sEs.ooREFWORD $685.00 -PB4o0 $667.00 -P8452 $1.OO7.OO
'
P8454 $1.198.00 -
PB8 $s43.OO --
WBVSS $382.00
RLOCK $182.00
WBVSP $398.00CAGE $980.00
CAGEXL $,1 ,076.00
RCAGE $793.00
$761.00IGUN $436.002GUN $536.00 -CANCEL $320.00TATLRB $397.00
GR|LTAIL $883.00
- 4CRNRRB $883.00 -
HFLASH $397.00 -ALARM $263.00
RCGEM
($4s.00)
$26,283.95
Maplewood KBA 16H.123 1212112015
G4, Attachment 1
Packet Page Number 76 of 127
Date:
Phone:
FAX:
Salesperson:
Key Code lgnition/Door
Model NewlUsed
4dr Police Utility New
12t21t2415
651-249-2602
651-245-2699
Gerry Worner
Vehicle lD Number
0
$zc, col. vc
dash location
$774 00
$0.00
$26,336 95
$26,ss6.95
Your Purchase Order #
Thanks for your busrness/
p To / Lessee / End User: Maplewood, MN, City of
Chief Paul P Schnell. Kevin Johnson
Police Dept.
1830 County Rd B East
Maplewood, MN 55109
Signed
Project # MN Contract 83065
Phone 651-249-2602
FAX: 651-249-2699
and lnitialed
and Date
Fleet Department
VEHICLE
Maplewood, MN, City of
Chief Paul P. Schneli; Kevin Johnson
'1830 County Rd B East
Maplewocd, MN 55109
paul schnell@maplewoodmn. gov
Stock No. Year Make
Maplewood K8 2A16 Ford Police lnterceptor
Color: YG Med Titanium/Black clothivtnyl
Price of Vehicle Contract 83065 2016 price
lncludes rearview camera display in rearview mirror vs. std.
Options & Extras
Add for Dept. options per specs $774 00
Dealer installed options
Delivery
Subtotal
Trade - ln
Total Cash Price each:
Terms: Net 30 days; add daily interes
2228 College trIay' PO Box 338 ' FergUs Falls, MN 56538-0338
218-998-8866. 80,0.477-3013 Ext. 8866 . Fax 218-998-8813 . www.nelsonfergusfalls.com
QUOTE NUMBER F Maplewood K8A T
Printed Name
. Egual EmploymeDt Appoftunity/A Ifirmalive A clion Employer.Maplewood K8A 16H T 123 12121/2A15
G4, Attachment 1
Packet Page Number 77 of 127
Customer:
Attn.:(Name,
Dept:
Address:
Phone:
Fax:
Maplewood, MN, City of
Titie) Chief Paul P. Schnell; Kevin Johnson
Police Dept.
1830 County Rd B East
Maplewood, MN 55109
651-249-2602
651-2494699
iJelson Auto Center
Fleet Department
PO Box 338
Fergus Falls, MN 56538-0338
Gerry Worner
email paul-schnell@maplewoodmn.gov
MN Contract 83065
1 Ford Police lnterceptor Utility Vehicle All Wheel Drive
License Plate brakdet - front (Std. for MN)
Auxiliary rear Air conditioning
Cloth rear seat, instead of standard vinyl rear seat
Speed Limited Calibration WEcoBoost V6 131 mph top speed ,
EcoBoost 3.5 L VG engine 131 mph top speed (non E85)
Garnet Red Clearcoat for MN State Patrol
Bright Red for Fire Dept. vehicle
Two tone with vinyl on roof and 4 doors
Two tone with vinyl on roof and 2 front doors
Two tone with vinyl on roof only
Two tone with vinyl on 2 front doors only
Vinyl Word 'POLICE'wrap on both sides for 2 tone effect
gerryworner@nelsonfergusfalls.com
Line 2 Marked Utility Vehicle
Phone:
Fax:
recommended
2{ 8-998-8866
21 8-998-881 3
2016 1 K8A $25,562.95 $25,562.95
Power passenger seat NEW for 2016
Rear view camera display in mirror, vs. in std. 4" diagonal screen on dash
cannot be modified once vehicle is built; must specify at time of order
SYNC Voice Activated Communication System
Engine block heater
Delete carpet floor covering; std.full rubber floor instead
LH spotiamp halogen bulb
LH spotlamp #LED bulb
LH spotiamp dWhelen LED bulb recommended
Dual spotlamps w/halogen bulbs
Dual spotlamps w/LED bulbs
Dual spotlamps w/Whelen LED bulbs
Radio Noise Suppression bonding straps
keyed alike (like Crown Yic) 1284X
keyed alike (like Crown Vic\ 1294X
keyed alike (like Crown Vic) 0135X
keyed alike (like Crown Vic) 1435X
keyed alike (like Crown Vic) 0576X
keyed alike ilike Crown Vic) 0151X
keyed alike (new code 2013 on) 1111X
Remote keyless entry keyfob (w/o keypad; N/A w/keyed alike)
Lock plunger for doors, hidden
Lock plunger for doors, hidden, and rear door handles inoperable
Pre wiring for grille lamp, siren & speaker
100 Watt siren/speaker includes bracket & pigtail
Dome light, rear, in cargo area Red/Wh,te
Daytime running lamps
Automatic Headlamps
Auxiliary Red/B,ue LEDs in front bumper fascia (requires #601 recommended
Fotward pocket warning Red/Blue LEDs - WarnlParklTurn (requires #604)
Wheel covers 18" full face
Aluminum Wheels, 18" painted
Police lnterior Upgrade (cloth rear seat, carpei lrontlrear w/4 mats, console)
Delete Police lnierceptor Badge (for unmarked car or non-police dept.)
Roof Rack side rails, black
Delete std. front console plate (no charge/no credit)
Lockable gas cap for Easy Fuel capless fuel filler
BLIS Blind spot monitoring, cross traffic alert; Heated Mirrors (req. 53M $258)
Heated outisde mirrors wlo Blind Spot Monitoiring
LED Marker lightrs in left & right sideview mirrors (requires #604)
Side marker lights in rear quarter glass
Four switches on steering wheel (do SYNC, 53M)
Four switches on steering wheel (wiEYNC, 53M)
My Speed Fleet Managemnet
. 88F FW $53 0087P $284.OO
1 $0.00 $0.00
153
174
87R
$0.00
$532.00
1 53M
41H
- tbL
51Y
51R
$258.00
$79.00($103.00) s1!?.0E$'187.00 $187.00
$345.00
$2s8.00
1-i
51T $366.00512 $306.0051S $s41 .OO
$580.00
$s7.00
$4s.00sgc $45.00
51V
1 60R
598
$87.00
59D $45.0059E $45.00sgF $4s 0059G $45.00r 59J $45.00 $45.00595 $227 0052H $122.0052P $140.00
18X $262.04171 $45.00 $4530
$3S.00
861 $99.0021L $481.00
$s3.00 $5s.00
942
1 651
64E $415.00
1
65U
IDU
$341.00
$0.00 $030
682 $136.00
85D $O.OO
1 9L $17.00
55B $475.00
Vinyl Word 'POLICE" wrap reflectlve Black Vinyl
Vinyl Word "POLICE'wrap reflective White Vinyl
Vinyl Word "SHERIFF'wrap White Vinyl
Scuff Guards clear film on front of rear doors; protection from duty belt
Additional owners manual
Servicei Driveability/Emissions/Electrical Manuals (late avail.)
Parts Manuals (late avail.)
Technical Service Bulletins (annual subscription)
Extended Warranty, Ford Extended Service PIan $1500 to $5500; will
Page 1 subtotal
$53.00 $s3.00638 $254.00
61 R $136.00
615 $136.00
43S $53.00
99T $3,120.0058MOO $9 t6.00
w4650 $S98 OO
91A S733.00
9'1C s61 1.00
91 H $428.OOglJ $266.00
91 D $694 00
91 E $694.00
91 F $694.00
91G $694 00
55D $79.00
OMANUAL $85.00
SMANUAL S498,OO
PMANUAL $495.00
TSB $1 .395.00
1 549
ESP
$%J37-95
standard with EcoBoost
quote
Maplewood K8A 16H T.123 12121t2015
G4, Attachment 1
Packet Page Number 78 of 127
Dept:
Address
Phone:
Fax:
Customer Maplewood, MN, City of
Attn.:(Name,Title) Chief Paul P. Schnell; Kevin Johnson
lVelson Auto Center
Fleet Department
PO Box 338
Fergus Falls, MN 56538-0338
Gerry Worner
Phone: 218-998-8866
Fax:21 8-998-88 1 3
gerryworner@nelsonfergusfalls-com
Line 2 Marked Utility Vehicle
recommended
recommended
llolrce Dqpt_
1830 County Rd B East
Maplewood, MN 551 09
651-249-2602
651-249-2699
email paul.schnell@maplewoodmn.gov
MN Contract 83065
Page 1 subtotal
Additonal Factory options:
rear console plate
Cargo storage vault (NOT available with rear AC)
Underbody Deflector plate
Pre-Drilled holes only for LEDs rn headlamp housings
Pre-Drilled holes only for LEDs in taillamp housings NEW for
Two front integrated LED lights in headlamps
Ballistic door panels, driver door only
Ballistic door panels, boih froni doors
Rear u/indow switches inoperative
Rear locks operable, but rear door handles inoperab{e
Delete rear door locks & handles inoperable (allows them to work)
Courtesy lamps disabled when door opened (Dark car feature recommended
Perimeter anti theft alarm (activated by hood. door, decklid) [req. 595 keyless entry]
Reverse sensing
Row 2 glass Light Solar tint, instead of std. deep tint
Row 2 & cargo glass LiEht Solar tint, instead of std. deep tint
Ultimate wiring package
Police Wire Connector Kit Front
Police Wire Connector Kit Rear
85R $30.0063V $213 00
. 76D $292 0090D $ L384.0090E $2,766.AA1 18W
-68G, +681 $0.00_68c ($29.00)43D $17.00 $17.0,593 $ 105.00
76R $24O.OO92R $75.0092c $ 10s.00
67U $481.00
1
$26,187.ss
$22.OO $22.OA
$91 .00
21P $1 14.00
Two rear integrated white LED lights in tail lamps (see options for redlblue)
Four flashing LEDs: 2 in back window & 2 liftgate bottom recommended
Pkg. #24 Whelen PCCSR controller, relay center, wiring, rear plate
Ready for the Road;Whelen Cencom controller, relay center, wiring
Oealer lnstalled items
Dealer reprogramming per item (daytime runnrng lamps, dark car feature, etc.)
Dealer re-key 4 locks (ignition, 2 doors, Iiftgate) to specific key code
Dealer silence chime tone for key in ignition
Dealer installed keypad keyless entry (must have #595 remote entry)
Dealer installled keyless entry, remote start, '1 fob do feedback
Dealer installed remote start and keyless entry, 1 fob Wfeedback
Dealer installed power lock button in rear, accessible with liftgate open
Dealer installed 2" receiver hitch ,,rvi4 wire flat plug-in (add 9100 for 7 blade RV
Dealer insialled running boards, black
Roof Rack cross bars, dealer installed
Ford molded mudflaps dealer installed
Rubber slush mats, front pair
Dealer installed Surveillance Mode Module (requires 76R reverse sensing)
Dealer installed vinyl wrap on 4 doors for tv/o tone
Dealer installed vinyl wrap on 4 upper door frames around windovrs
Dealer installed vinyl wrap on 4 doors & roof for hyo tone
Dealer installed vinyl wrap on hood and roof for two tone
Dealer installed vinyl word wrap. White or Black POLICE or SHERIFF WORD $585.00
Dealer installed Reflective vinyl word wrap. White or Black. POLICE or SHERIFF REFWORD $685.00
2016 867
$110.00 $110.00
$53.00
KLES $39s.00
PB400 $667.00
-'P8452 $ 1 .007.00
P8454 $1.198.00
PB8 $543.00WBVSS $382.00
2GUN $536.00CANCEL $32O.OOTAILRB $397.00GRILTAIL $883.00
664 $743.00668 $371.0066C $398.00
67c $1 ,169.0067H $2,979.00
RPRGRM $75.00REKEY $32O,OO
NOCHTME $125.00KPAD $ 195.00
RSTRT $497.00RLOCK $182.00plug) HITCH4 $510.00
RBDS $710 00
RACKCB $247.OOFLAPS $ 189.00
SMATS $1 17.00
suRVEtL $696.00WRAP4 $39s 00
WRAPF $ t70.oo
WRAP4R $64s.OOWRAPTOP $500.00
Sffly,Si:Jiffi"J;ffili "-:J,:*::li g,n pnnurwrower extensjons ,t"o['J
BSEB BB
Setina 11O-VSRP sliding parlition w/recesssed gun panel wllower extensions CAGER $1,0gS.00
Setina 1oXL partition uncoated. w,recessed panel and seat e.{tensions CAGEXL $1,076.00
Setina 12-PolyC rear cargo paftitron, polycarbonate scratch resistant RCAGE $793.00
Setina 12 EXP rear vinyl coated expanded metal partitron RCGEIVI $761.00
Push Bumper, Setina PB 400VS, installed
Push Bumper, Setina PB 450L2VS wl2 redlblue lights, installed
Push Bumper, Setina PB 450L4VS wl4 redlbtue lights, installed
Fender Protector, Setina PB8-VS
Rear Window barriers Setina steel
Setina single vertical gun mount Universal lock, handcuff key, unwired
Setina dual vedical gun mounUlock shotgun/AR-15, handcuff keys, unwired
Toggle switch to disable brake lights and backup lights
RedlBlue LEDs in faillamps only
Red/Blue LEDs in taillamps & grille (not available vrith EcoBoost V6)
Hennepin, Ramsey, Washington, or Beltrami Counties; only marked vehicles exempt
Option to pick up car in Fergus Falls, MN
Red/Blue LEDs in taillamps & Headlights trequires 86P pre-drilled hotes $'l '10.00) 4CRNRRB $883.00Headlamp flasher system. flashes 2016 halogen High Beams HFLASH $397.00
Alarm system: Hornilights upon doorihatch violation. w/2 remotes ALARM $263.00
Extra key lw,o microchip, simple "dumb" key) each KEy $10.00
Extra remote entry keyfob (limit of 4 total per vehicle on dealer rnstalled) each REMOTE $142.00Transit lmprovement vehicle Excise Tax on any delivery with jn Anoka. Dakota, TIVET s20.00
($4s 00)
$26,336.esTotal pages 1 and 2
Maplewood K8A 16H T.'123 12t21t2O15
G4, Attachment 1
Packet Page Number 79 of 127
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Chris Swanson, Environmental and City Code Specialist
DATE: December 29, 2015
SUBJECT: Approval of 2016 Trash Hauling Contract for City Facilities
Introduction
The City has trash hauling needs at its main campus and parks. The City’s current trash
hauling contract with Republic Services will expire at the end of January 2016. The City must
enter into a new contract for 2016.
Background
Republic Services collects trash from all City buildings on campus (City Hall, 1902 Building, and
the Community Center) and from three parks (Goodrich, Wakefield, and Harvest). City staff
requested proposals from all commercial haulers in Maplewood, three haulers responded.
Attached to this report are the bids from Republic Services, W aste Management, and Aspen
Waste. All proposals also include organics collection at City facilities for 2016. Republic
Services’ proposal was the least expensive at $22,829 per year ($1,902 per month, which is a
reduction of nearly $450 from the 2015 total).
Budget Impact
The City facilities trash hauling contract is planned and budgeted through the General Fund and
Maplewood Community Center Fund. Monthly expenses will be $1,902 per month (a reduction
of $450 from the 2015 total).
Recommendation
Authorize the City Manager to enter into an agreement with Republic Services for 2016 trash
services at City facilities. The new rates will go into effect February 1, 2016 through January 31,
2017.
Attachments
1. Republic Services Proposal
2. Waste Management Proposal
3. Aspen Waste Proposal
G5
Packet Page Number 80 of 127
Building
Container
Quanity Size Frequency Monthly Rate Annual Cost Per Location
Organics Per week (including all taxes and charges)(including all taxes and charges)
City Hall 1 90 gal 1x $51.00 $612.00
Public Works 1 90 gal 1x $51.00 $612.00
Maplewood Community Center 2 2 yards 1x $115.00 $1,380.00
Wakefield Park (all year) none
Harvest Park (April -October)none
Hazelwood (July 4 th )none
Goodrich Park (April - October )none
Trash
City Hall 1 6 2x $304.06 $3,648.72
Public Works 1 6 2x $304.06 $3,648.72
Maplewood Community Center 2 4 2x $482.30 $5,787.60
Wakefield Park 1 8 1x $220.18 $2,642.16
Harvest Park (April-October)2 8 1x $429.87 $2,579.22
Goodrich Park (April-October)1 8 1 $220.18 $1,321.08
Total $2,177.65 $22,231.50
Trash Rolloff (On Call)
Hazelwood Park (July 1)1 20 yd one time $597.63 Not Needed
Fire Training Facility 1 10 yd one time $534.72 Not Needed
Republic Services Proposal
Maplewood City Facility Trash and Organic Collection Service Price Sheet
Additional Contract Requirements
1. The Contract runs for one year with no automatic extensions. The contract will begin
the 1st day of the month after all Parties have signed the contract.
2. No cart delivery or removal fees besides from what is specified in the proposal shall be
charged.
3. There shall be no automatic increase in pricing. If there is variable fee pricing the
applicant shall provide supporting pricing documentation with the proposal along with the
metrics for when the price increases occurs.
4. There shall be not late fee on invoices under 60 days past the invoice due date.
5. If the hauler subcontracts any of the service the contractor shall be provided the name
of the company, a contact, and the address of the vendor. The city shall approve all
vendors before service is started.
6. All trash waste (excluding the source separated organics) must be hauled to the
Resource Recovery Facility in Newport. Annually, a letter certifying that the city’s waste
ended at the RRT facility is required from the hauler. Annually or if the facility changes,
the hauler shall provide the city with the name and address of the facility where the
organics are hauled. G5, Attachment 1Packet Page Number 81 of 127
G5, Attachment 2
Packet Page Number 82 of 127
Aspen Waste Proposal G5, Attachment 3Packet Page Number 83 of 127
G6
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Mychal Fowlds, IT Director
DATE: January 6, 2016
SUBJECT: Approval to make payment for Eden Systems yearly support contract
Introduction
Support contracts for software are a major necessity because there are always fixes and updates and
without the support contracts we’re entitled to none of these. Also, to speak with any of our third-party
vendors a support contract is required.
Background
The City of Maplewood has been using Eden Systems for quite some time. We are now using Eden
Systems as the major software package for Finance, Community Development, Public Works, HR and
Citizen Services divisions. All city employees who work on the budget use Eden Systems.
Budget Impact
This purchase has been planned for and will be funded from the 2016 IT Fund in the amount of
$55,544.39.
Recommendation
It is recommended that authorization is given to pay the support contract for Eden Systems so as to keep
current with updates and to keep Eden Systems support available for staff.
Attachments
1. Eden Systems invoice
Packet Page Number 84 of 127
G6, Attachment 1
Packet Page Number 85 of 127
G6, Attachment 1
Packet Page Number 86 of 127
G7
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Karen Haag, Director Citizen Services
DATE: January 06, 2016
SUBJECT: Approval of Resolution for a Massage Premise License for A Massage Escape,
1774 Cope Ave
Introduction
An application for a Massage Center – Premise license was submitted to the City on December
15, 2015 by Karla Kuehl, owner and manager of A Massage Escape, to be located at 1774
Cope Avenue.
Background
Ms. Kuehl obtained her massage therapy certification at the Aveda Institute, following the
completion of 600 hours in the art and science of massage therapy and total body care, in 1997.
She has owned/operated A Massage Escape in the city of Blaine since 2006 and plans to work
in conjunction with Ideal Skin Laser Rejuvenation Center in Maplewood.
For the purposes of this license application, a background investigation was conducted on Ms.
Kuehl; nothing was indentified during this investigation that would prohibit the issuance of this
license.
Recommendation
It is recommended that the Council approve the Resolution to for a Massage Center – Premise
License for A Massage Escape, 1774 Cope Avenue, contingent upon satisfactory results of
building, fire, health inspections, and required documentation submitted.
Attachment:
1. Resolution of Approval
Packet Page Number 87 of 127
G7, Attachment 1
RESOLUTION
Approval of a Massage Center – Premise License to
A Massage Escape, 1774 Cope Avenue
HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD,
RAMSEY COUNTY, MINNESOTA, that Massage Center – Premise license for A Massage
Escape is approved, with approval granted herein subject to satisfactory results of required
Police, Fire, health inspections, and required documentation submitted.
Packet Page Number 88 of 127
J1
MEMORANDUM
TO: City Manager Melinda Coleman
FROM: Paul P. Schnell, Chief of Police
DATE: January 4, 2016
SUBJECT: Approval of Agreement with Computer Forensic Services for Investigative Digital
Equipment Forensics Services
Introduction
The City of Maplewood Police Department requests that the City Manager and Police Chief be
authorized to enter into a purchase of service agreement with Computer Forensics Services of
Minnetonka, MN for investigative digital equipment, cell/smart phone and computer forensics
and analysis. The agreement allows for purchase of service not to exceed $45,000.00.
Background
Over the past 6+ years the Maplewood Police Department had a specially trained investigator
perform digital forensic analysis of digital equipment (i.e. media storage devices, jump drives,
etc.), cellular/smart phones, and computers. Over the past year, internal discussions were held
about the investigative position handling these duties. As might be expected, nearly every case
of significance investigated by the Maplewood Police Department includes some amount of
digital forensics, most commonly cellular/smart phones. With the current investigator seeking to
come out of investigations (into patrol) and the department’s cellular and computer forensics
equipment needing upgrading/replacement, department personnel explored other options.
Department staff engaged in discussions about the possibility of collaborating with the Ramsey
County Sheriff’s Office, which offers some benefits, but includes Maplewood personnel working
on cases from other communities, as well as, our own. Currently, the workload generated by
Maplewood cases alone consumes a full-time investigative position.
We also met with Mark Lanterman, the Chief Technology Officer for Computer Forensic
Services, Inc. based in Minnetonka, MN. Computer Forensics Services currently provides
digital equipment, cell/smart phone, and computer forensics services for the Hennepin County
Sheriff’s Office and by extension all suburban Hennepin County communities. Computer
Forensics Services provides a broad array of digital forensics analysis services. Most of the
personnel currently employed by Computer Forensic Services are former law enforcement
officers/investigators with a background in computer forensics. Discussions with other suburban
Hennepin County police chiefs who utilize Computer Forensic Services indicate positive working
relationships and quick turnarounds of digital evidence.
After considerable internal discussion of the benefits and challenges associated with
maintaining and staffing an interval capability to manage and analyze the amount of digital
evidence we receive, the decision was made to repurpose budgeted funds needed train a
replacement computer forensics specialist, maintain needed upgrades of cellular and computer
forensics infrastructure, and renew forensics system licenses to a purchase of services contract
with the Computer Forensics Services.
Packet Page Number 89 of 127
J1
The contract includes unlimited analysis of digital equipment, mobile phones, and computers.
After the first 90 days of the agreement and every 90 days thereafter, the department will
assess the extent to which the number of forensic evaluations warrants the estimated monthly
cost of $4,090.00
Budget Impact
The cost associated with this purchase of service contract is in line with the 2016 budget
devoted to computer forensics.
Recommendation
It is recommended that the City Council authorize the City Manager to finalize and execute the
purchase of services agreement between the City of Maplewood and Computer Forensics
Services not to exceed $45,000.00.
Attachments
1. Purchase of Service Agreement.
Packet Page Number 90 of 127
J1, Attachment 1
(Revised 12/2015)
Contract No: MWPD-2016
PROFESSIONAL SERVICE AGREEMENT
This Agreement is between the CITY OF MAPLEWOOD, STATE OF MINNESOTA, 1830
County Road B East, Maplewood, Minnesota 55109 (“CITY”), on behalf of the City of
Maplewood Police Department, 1830 County Road B East, Maplewood MN 55109,
(“DEPARTMENT”) and Computer Forensic Services, Inc., 601 Carlson Parkway, Suite 1250,
Minnetonka, Minnesota 55305 (“CONTRACTOR”).
The parties agree as follows:
1. TERM AND COST OF THE AGREEMENT
CONTRACTOR agrees to furnish services to the CITY commencing February 1, 2016
and expiring December 31, 2016 unless cancelled or terminated earlier in accordance
with the Default and Cancellation/Termination provisions of this Agreement.
The total cost of this Agreement shall not exceed Forty-Five Thousand Dollars
($45,000.00).
2. SERVICES TO BE PROVIDED
Pursuant to the terms herein, CONTRACTOR shall perform digital forensic services that
may include imaging services, onsite services, data analysis and consulting, expert
witness services, data storage services, and/or other services to be determined by the
parties (“Services”).
CITY shall have the right to cancel or suspend the work of any CONTRACTOR’s
personnel provided through this Agreement without prior notification and without
termination of this Agreement. In such events, CONTRACTOR shall be paid for service
rendered through the date of cancellation or suspension.
CITY shall have the right to request replacement of any CONTRACTOR personnel, in its
sole discretion. Upon receiving CITY’S request to remove and replace personnel from an
engagement, CONTRACTOR shall immediately notify CITY when a suitable
replacement would be available.
All right, title and interest in all copyrightable material which CONTRACTOR may
conceive or originate either individually or jointly with others, and which arises out of the
performance of this Agreement, are the property of the CITY. CONTRACTOR shall
assign to the CITY all right, title, interest and copyrights of the copyrightable material.
CONTRACTOR also agrees, upon request of the CITY, to execute all papers and
perform all other acts necessary to assist the CITY to obtain and register copyrights on
those materials. Where applicable, works for authorship created by CONTRACTOR for
Packet Page Number 91 of 127
2
the CITY in performance of this Agreement shall be considered “works made for hire” as
defined in the U.S. Copyright Act.
CONTRACTOR hereby warrants that, when legally required, CONTRACTOR shall
obtain the written consent of both the owner and licensor to reproduce, publish, and/or
use any material supplied to the CITY including but not limited to software, hardware,
documentation, and/or any other item. CONTRACTOR further warrants that any
material or item delivered by CONTRACTOR will not violate the United States
Copyright Law or any property right of another and agrees that CONTRACTOR shall
defend, indemnify, and hold harmless the CITY, its officials, officers, agents, volunteers,
and employees, at CONTRACTOR’s own expense against any alleged infringement of
any copyright or property right.
3. PAYMENT FOR SERVICES
Payment for services shall be made directly to CONTRACTOR after completion of the
services upon the presentation of a claim as provided by law governing the CITY’S
payment of claims and/or invoices. CONTRACTOR shall submit monthly invoices for
services rendered on forms which may be furnished by the CITY. Payment shall be made
within forty-five (45) days from receipt of the invoice.
4. INDEPENDENT CONTRACTOR
CONTRACTOR shall select the means, method, and manner of performing the services.
Nothing is intended or should be construed as creating or establishing the relationship of
a partnership or a joint venture between the parties or as constituting CONTRACTOR as
the agent, representative, or employee of the CITY for any purpose. CONTRACTOR is
and shall remain an independent contractor for all services performed under this
Agreement. CONTRACTOR shall secure at its own expense all personnel required in
performing services under this Agreement. Any personnel of CONTRACTOR or other
persons while engaged in the performance of any work or services required by
CONTRACTOR will have no contractual relationship with the CITY and will not be
considered employees of the CITY . The CITY shall not be responsible for any claims
that arise out of employment or alleged employment under the Minnesota Unemployment
Insurance Law or the Workers’ Compensation Act of the State of Minnesota on behalf of
any personnel, including, without limitation, claims of discrimination against
CONTRACTOR, its officers, agents, contractors, or employees. Such personnel or other
persons shall neither require nor be entitled to any compensation, rights, or benefits of
any kind from the CITY, including, without limitation, tenure rights, medical and hospital
care, sick and vacation leave, workers’ compensation, unemployment compensation,
disability, severance pay, and retirement benefits.
J1, Attachment 1
Packet Page Number 92 of 127
3
5. NON-DISCRIMINATION AND AFFIRMATIVE ACTION
A. In accordance with the CITY’S policies against discrimination, CONTRACTOR
agrees that it shall not exclude any person from full employment rights nor
prohibit participation in or the benefits of, any program, service or activity on the
grounds of race, color, creed, religion, age, sex, disability, marital status, sexual
orientation, public assistance status, or national origin. No person who is
protected by applicable Federal or State laws against discrimination shall be
subjected to discrimination.
6. INDEMNIFICATION
CONTRACTOR agrees to defend, indemnify, and hold harmless the CITY, its officials,
officers, agents, volunteers and employees from any liability, claims, causes of action,
judgments, damages, losses, costs, or expenses, including reasonable attorney’s fees,
resulting directly or indirectly from any act or omission of CONTRACTOR, a
subcontractor, anyone directly or indirectly employed by them, and/or anyone for whose
acts and/or omissions they may be liable in the performance of the services required by
this Agreement, and against all loss by reason of the failure of CONTRACTOR to
perform any obligation under this Agreement. For clarification and not limitation, this
obligation to defend, indemnify and hold harmless includes but is not limited to any
liability, claims or actions resulting directly or indirectly from alleged infringement of
any copyright or any property right of another, the employment or alleged employment of
CONTRACTOR personnel, the unlawful disclosure and/or use of protected data, or other
noncompliance with the requirements of the Data Practices provisions set forth in Section
9 hereof.
7. INSURANCE
A. With respect to the services provided pursuant to this Agreement,
CONTRACTOR agrees at all times during the term of this Agreement, and
beyond such term when so required, to have and keep in force the following
insurance coverages:
Limits
1. Commercial General Liability on an occurrence
basis with contractual liability coverage:
General Aggregate $2,000,000
Products—Completed Operations Aggregate 2,000,000
Personal and Advertising Injury 1,500,000
Each Occurrence—Combined Bodily
Injury and Property Damage 1,500,000
J1, Attachment 1
Packet Page Number 93 of 127
4
2. Workers’ Compensation and Employer’s Liability:
Workers’ Compensation Statutory
If CONTRACTOR is based outside the State of
Minnesota, coverage must comply with
Minnesota law. In accordance with Minnesota
law, if CONTRACTOR is a sole proprietor, it is
exempted from the above Workers’ Compensation
requirements. In the event that CONTRACTOR
should hire employees or subcontract this work,
CONTRACTOR shall obtain the required
insurance.
Employer’s Liability. Bodily injury by:
Accident—Each Accident 500,000
Disease—Policy Limit 500,000
Disease—Each Employee 500,000
3. Professional Liability— Per Claim 1,500,000
Aggregate 2,000,000
The professional liability insurance must be
maintained continuously for a period of two years
after the expiration, cancellation or termination of
this Agreement.
B. An umbrella or excess policy over primary liability insurance coverages is an
acceptable method to provide the required insurance limits.
The above establishes minimum insurance requirements. It is the sole
responsibility of CONTRACTOR to determine the need for and to procure
additional insurance which may be needed in connection with this Agreement.
Upon written request, CONTRACTOR shall promptly submit copies of insurance
policies to the CITY.
CONTRACTOR shall not commence work until it has obtained required
insurance and filed with the CITY, a properly executed Certificate of Insurance
establishing compliance. If the certificate form contains a certificate holder
notification provision, the certificate shall state that the insurer will endeavor to
mail the CITY thirty (30) day prior written notice in the event of
cancellation/termination of any described policies. If CONTRACTOR receives
notice of cancellation/termination from an insurer, CONTRACTOR shall fax or
email a copy of the notice to the CITY within two business days.
CONTRACTOR shall furnish to the CITY updated certificates during the term of
this Agreement as insurance policies expire. If CONTRACTOR fails to furnish
proof of insurance coverages, the CITY may withhold payments and/or pursue
J1, Attachment 1
Packet Page Number 94 of 127
5
any other right or remedy allowed under the contract, law, equity, and/or statute.
The CITY does not waive any rights or assume any obligations by not strictly
enforcing the requirements set forth in this section.
CONTRACTOR waives all rights against CITY, its officials, officers, agents,
volunteers, and employees for recovery of damages to the extent that damages are
covered by insurance of the CONTRACTOR.
C. Duty to Notify. CONTRACTOR shall promptly notify the CITY of any claim,
action, cause of action or litigation brought against CONTRACTOR, its
employees, officers, agents or subcontractors, which arises out of the services
contained in this Agreement. CONTRACTOR shall also notify the CITY
whenever CONTRACTOR has a reasonable basis for believing that
CONTRACTOR and/or its employees, officers, agents or subcontractors, and/or
the CITY, might become the subject of a claim, action, cause of action, criminal
arrest, criminal charge or litigation arising out of and/or related to the services
contained in this Agreement. Failure to provide the notices required by this
section is a material violation of the terms and conditions of this Agreement.
8. CONFIDENTIALITY
Subject to applicable law, including but not limited to the Minnesota Government Data
Practices Act, Minnesota Statutes Chapter 13, and the terms herein, CONTRACTOR will
maintain the confidentiality of all project information that the MAPLEWOOD POLICE
DEPARTMENT (MPD) discloses and/or entrusts to the custody of CONTRACTOR.
CONTRACTOR will not disclose any confidential information obtained during the
course of providing services for MPD to any third party, except as may be required by
law or court order. MPD will immediately provide CONTRACTOR with any relevant
order or stipulation regarding the handling of any confidential information. Except as
required to comply with CONTRACTOR’s other legal obligations, e.g., taxes etc, and as
directed by CITY, CONTRACTOR shall return or irretrievably destroy Data, computers
hardware, software, materials and other evidence provided by CITY.
Further, CONTRACTOR agrees to comply with the provisions of the Non-Disclosure
Agreement, attached as Exhibit B.
9. RECORDS – AVAILABILITY/ACCESS
Subject to the requirements of Minnesota Statutes Section 16C.05, Subd. 5,
CONTRACTOR agrees that the CITY, the State Auditor, or any of their authorized
representatives, at any time during normal business hours, and as often as they may
reasonably deem necessary, shall have access to and the right to examine, audit, excerpt,
and transcribe any books, documents, papers, records, etc., which are pertinent to the
accounting practices and procedures of CONTRACTOR and involve transactions relating
to this Agreement. CONTRACTOR shall maintain these materials and allow access
J1, Attachment 1
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during the period of this Agreement and for six (6) years after its expiration, cancellation
or termination.
10. SUCCESSORS, SUBCONTRACTING AND ASSIGNMENTS
A. CONTRACTOR binds itself, its partners, successors, assigns and legal
representatives to the CITY for all covenants, agreements and obligations
contained in the contract documents.
B. CONTRACTOR shall not assign, transfer or pledge this Agreement and/or the
services to be performed, whether in whole or in part, nor assign any monies due
or to become due to it without the prior written consent of the CITY. A consent
to assign shall be subject to such conditions and provisions as the CITY may
deem necessary, accomplished by execution of a form prepared by the CITY and
signed by CONTRACTOR, the assignee and the CITY. Permission to assign,
however, shall under no circumstances relieve CONTRACTOR of its liabilities
and obligations under the Agreement.
C. CONTRACTOR shall not subcontract this Agreement and/or the services to be
performed, whether in whole or in part, without the prior written consent of the
CITY . Permission to subcontract, however, shall under no circumstances relieve
CONTRACTOR of its liabilities and obligations under the Agreement. Further,
CONTRACTOR shall be fully responsible for the acts, omissions, and failure of
its subcontractors in the performance of the specified contractual services, and of
person(s) directly or indirectly employed by subcontractors. Contracts between
CONTRACTOR and each subcontractor shall require that the subcontractor’s
services be performed in accordance with the terms and conditions specified
herein. CONTRACTOR shall make contracts between CONTRACTOR and
subcontractors available upon request.
D. CONTRACTOR shall notify the CITY in writing if another person/entity
acquires, directly or indirectly, more than 50 percent of the voting power of the
shares entitled to vote for directors of CONTRACTOR. Notice shall be given
within ten (10) days of such acquisition and shall specify the name and business
address of the acquiring person/entity. The CITY reserves the right to require the
acquiring person/entity to promptly become a signatory to this Agreement by
amendment or other document so as to help assure the full performance of this
Agreement.
11. MERGER AND MODIFICATION
A. The entire Agreement between the parties is contained herein and supersedes all
oral agreements and negotiations between the parties relating to the subject
matter. All items that are referenced or that are attached are incorporated and
made a part of this Agreement. If there is any conflict between the terms of this
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Agreement and referenced or attached items, the terms of this Agreement shall
prevail.
B. Any alterations, variations, modifications, or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing as an
amendment to this Agreement signed by the parties. The express substantive
legal terms contained in this Agreement including but not limited to the License,
Payment Terms, Warranties, Indemnification and Insurance, Merger and
Modification, Default and Cancellation/Termination or Minnesota Law Governs
may not be altered, varied, modified or waived by any change order,
implementation plan, scope or work, development specification or other
development process or document.
12. DEFAULT AND CANCELLATION/TERMINATION
A. If CONTRACTOR fails to perform any of the provisions of this Agreement or so
fails to administer the work as to endanger the performance of the Agreement, it
shall be in default. Unless CONTRACTOR’s default is excused by the CITY, the
CITY may upon written notice immediately cancel or terminate this Agreement in
its entirety. Additionally, failure to comply with the terms of this Agreement
shall be just cause for the CITY to delay payment until CONTRACTOR’s
compliance. In the event of a decision to withhold payment, the CITY shall
furnish prior written notice to CONTRACTOR.
B. Upon cancellation or termination of this Agreement:
1. At the discretion of the CITY and as specified in writing by the Contract
Administrator, CONTRACTOR shall deliver to the Contract
Administrator copies of all writings so specified by the CITY and
prepared by CONTRACTOR in accordance with this Agreement. The
term “writings” is defined as:
Handwriting, typewriting, printing, photocopying,
photographing, facsimile transmitting, and every other means of
recording, including electronic media, any form of
communication or representation, including letters, works,
pictures, drawings, sounds, or symbols, or combinations thereof.
2. The CITY shall have full ownership and control of all such writings.
CONTRACTOR shall have the right to retain copies of the writings.
However, it is agreed that CONTRACTOR without the prior written
consent of the CITY shall not use these writings for any purpose or in any
manner whatsoever; shall not assign, license, loan, sell, copyright, patent
and/or transfer any or all of such writings; and shall not do anything which
in the opinion of the CITY would affect the CITY’s ownership and/or
control of such writings.
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C. Notwithstanding any provision of this Agreement to the contrary,
CONTRACTOR shall remain liable to the CITY for damages sustained by the
CITY by virtue of any breach of this Agreement by CONTRACTOR. Upon
notice to CONTRACTOR of the claimed breach and the amount of the claimed
damage, the CITY may withhold any payments to CONTRACTOR for the
purpose of set-off until such time as the exact amount of damages due the CITY
from CONTRACTOR is determined. Following notice from the CITY of the
claimed breach and damage, CONTRACTOR and the CITY shall attempt to
resolve the dispute in good faith.
D. The above remedies shall be in addition to any other right or remedy available to
the CITY under this Agreement, law, statute, rule, and/or equity.
E. The CITY’s failure to insist upon strict performance of any provision or to
exercise any right under this Agreement shall not be deemed a relinquishment or
waiver of the same, unless consented to in writing. Such consent shall not
constitute a general waiver or relinquishment throughout the entire term of the
Agreement.
F. This Agreement may be canceled/terminated with or without cause by either party
upon thirty (30) day written notice.
13. SURVIVAL OF PROVISIONS
Provisions that by their nature are intended to survive the term, cancellation or
termination of this Agreement include but are not limited to: SERVICES TO BE
PROVIDED (as to ownership of property); INDEPENDENT CONTRACTOR;
INDEMNIFICATION; INSURANCE; DATA PRACTICES; RECORDS-
AVAILABILITY/ACCESS; DEFAULT AND CANCELLATION/TERMINATION;
PROMOTIONAL LITERATURE; and MINNESOTA LAW GOVERNS.
14. CONTRACT ADMINISTRATION
In order to coordinate the services of CONTRACTOR with the activities of the
MAPLEWOOD POLICE DEPARTMENT so as to accomplish the purposes of this
Agreement, Chief Paul Schnell or successor, (“Contract Administrator"), shall manage
this Agreement on behalf of the CITY and serve as liaison between the CITY and
CONTRACTOR.
15. COMPLIANCE AND NON-DEBARMENT CERTIFICATION
A. CONTRACTOR shall comply with all applicable federal, state and local statutes,
regulations, rules and ordinances currently in force or later enacted.
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B. If the source or partial source of funds for payment of services under this
Agreement is federal, state or other grant monies, CONTRACTOR shall comply
with all applicable conditions of the specific referenced or attached grant.
C. CONTRACTOR certifies that it is not prohibited from doing business with either
the federal government or the State of Minnesota as a result of debarment or
suspension proceedings.
16. SUBCONTRACTOR PAYMENT
As required by Minnesota Statutes Section 471.425, Subd. 4a, CONTRACTOR shall pay
any subcontractor within ten (10) days of CONTRACTOR’s receipt of payment from the
CITY for undisputed services provided by the subcontractor. CONTRACTOR shall pay
interest of 1½ percent per month or any part of a month to the subcontractor on any
undisputed amount not paid on time to the subcontractor. The minimum monthly interest
penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid
balance of less than $100.00, CONTRACTOR shall pay the actual penalty due to the
subcontractor. A subcontractor who prevails in a civil action to collect interest penalties
from a prime contractor must be awarded its costs and disbursements, including any
attorney’s fees, incurred in bringing the action.
17. PAPER RECYCLING
The CITY encourages CONTRACTOR to develop and implement an office paper and
newsprint recycling program.
18. NOTICES
Any notice or demand which must be given or made by a party under this Agreement or
any statute or ordinance shall be in writing, and shall be sent registered or certified mail.
Notices to the CITY shall be sent to the CITY Administrator with a copy to the
originating Department at the address given in the opening paragraph of the Agreement.
Notice to CONTRACTOR shall be sent to the address stated in the opening paragraph of
the Agreement or to the address stated in CONTRACTOR’s Form W-9 provided to the
CITY.
19. CONFLICT OF INTEREST
CONTRACTOR affirms that to the best of CONTRACTOR’s knowledge,
CONTRACTOR’s involvement in this Agreement does not result in a conflict of interest
with any party or entity which may be affected by the terms of this Agreement.
CONTRACTOR agrees that, should any conflict or potential conflict of interest become
known to CONTRACTOR, CONTRACTOR will immediately notify the CITY of the
conflict or potential conflict, specifying the part of this Agreement giving rise to the
conflict or potential conflict, and will advise the CITY whether CONTRACTOR will or
will not resign from the other engagement or representation.
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20. MINNESOTA LAWS GOVERN
The Laws of the State of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this Agreement and the legal relations
between the parties and their performance. The appropriate venue and jurisdiction for
any litigation will be those courts located within the County of Hennepin, State of
Minnesota. Litigation, however, in the federal courts involving the parties will be in the
appropriate federal court within the State of Minnesota. If any provision of this
Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be
affected.
THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK
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CITY APPROVAL
CITY OF MAPLEWOOD
Reviewed by the City STATE OF MINNESOTA
Attorney
By: __________________________ By: ______________________________________
Alan Kantrud, City Attorney Melinda Coleman, City Manager
Date: Date:
MAPLEWOOD POLICE DEPT. CONTRACTOR*
By: ___________________________ By:
Paul P. Schnell
Chief of Police
Maplewood Police Department Printed Name:
Printed Title:
Date:____________________ Date: _____________________________
* CONTRACTOR warrants that the person who executed this Agreement is authorized to do so
on behalf of CONTRACTOR as required by applicable articles, bylaws, or resolutions.
CONTRACTOR shall submit applicable documentation (articles, bylaws, resolutions or
ordinances) that confirms the signatory’s delegation of authority. This documentation shall be
submitted at the time CONTRACTOR returns the Agreement to the City. Documentation is not
required for a sole proprietorship.
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EXHIBIT A: NON-DISCOLURE AGREEMENT
As used herein and as consistent with applicable law, “Data” shall mean any information or data
in any format or media, electronic or otherwise, that is collected, created, received, maintained or
disseminated by CITY, that is provided by, through or on behalf of CITY, its personnel, clients
or affiliates, that is acquired by CONTRACTOR or CONTRACTOR personnel by virtue of
access to other Data or CITY premises, personnel, clients, data or computers, or that is otherwise
acquired in the course of performing under this Agreement.
All references herein to CONTRACTOR shall include CONTRACTOR’s personnel including
but not limited to CONTRACTOR’s directors, officers, employees, subcontractors, partners,
personnel, volunteers and all other agents and representatives directly or indirectly connected to
CONTRACTOR or performing services related to the project or CITY, as well as
CONTRACTOR’S parents, subsidiaries and affiliates and their personnel (may hereinafter
collectively be referred to as “Personnel”).
Pursuant to the terms of the Agreement, CONTRACTOR agrees to the following terms and
conditions:
1. CONTRACTOR shall use, control and safeguard Data in compliance with the terms of this
Agreement and with applicable law including but not limited to the provisions of the Minnesota
Government Data Practices Act.
2. CONTRACTOR, its officers, agents, owners, partners, employees, volunteers and
subcontractors shall abide by the provisions of the Minnesota Government Data Practices Act,
Minnesota Statutes, Chapter 13 (MGDPA), the Health Insurance Portability and Accountability
Act and implementing regulations, if applicable, and all other applicable state and federal laws,
rules, regulations and orders relating to data privacy or confidentiality. If CONTRACTOR
creates, collects, receives, stores, uses, maintains or disseminates data because it performs
functions of the CITY pursuant to this Agreement, then CONTRACTOR must comply with the
requirements of the MGDPA as if it were a government entity, and may be held liable under the
MGDPA for noncompliance. CONTRACTOR shall immediately notify CITY in the event
CONTRACTOR receives a request for data under the Minnesota Government Data Practices
Act, then shall respond as directed by CITY.
3. CONTRACTOR shall advise all of Personnel who may have access to Data of the obligations
imposed by the Agreement. CONTRACTOR’s Personnel shall not have access to any Data
unless/until CONTRACTOR has informed Personnel of their obligations herein and unless/until
CONTRACTOR’s Personnel have executed an agreement sufficient to protect CITY’S rights.
CONTRACTOR shall make agreements with Personnel available upon request.
4. CONTRACTOR shall restrict access to Data to Personnel who have a need to know such
information for the purpose of the Project and shall maintain a list of such individuals to whom
Data is disclosed which will be provided to CITY at its request.
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5. CONTRACTOR shall take all other measures as may be reasonably necessary to safeguard
and protect the Data from unauthorized access.
6. Neither CONTRACTOR nor any CONTRACTOR personnel, agents, employees, or
subcontractors shall use, disclose or otherwise make available, directly or indirectly, any Data
during the term of this Agreement or at any time thereafter except as required to perform services
for COUNTY hereunder or as required by law or with CITY’S express written consent.
7. Nothing in the Agreement shall be construed to convey to CONTRACTOR, either expressly
or by implication, any right, title or interest in the Data or in any patent, copyright, trade secret or
other right, whether intellectual or otherwise, related thereto or to convey any right to make, use,
sell exploit, or develop further the Data.
8. As further set forth in the Agreement, upon the completion of the Project, or at any time
pursuant to the direction of CITY, CONTRACTOR will promptly return or destroy all Data and
all materials received from CITY which contain any Data, including any written notes,
memoranda, photocopies, computer-generated data or other similar repositories. If
CONTRACTOR’s written notes, memoranda, photocopies, computer-generated data or other
similar repositories contain Data, CONTRACTOR may, at its option, (i) deliver said materials to
CITY; or (ii) destroy such materials and certify that such destruction has occurred; or (iii)
provide the materials to CITY along with a written request to keep the materials for
CONTRACTOR’s internal business use and purposes. Pursuant thereto, CITY may, in its sole
discretion, permit CONTRACTOR to keep the materials.
9. CONTRACTOR acknowledges and agrees that it would be difficult to fully compensate the
CITY or its constituents for damages resulting from the breach or threatened breach of the
foregoing provisions and, accordingly, CITY will be entitled to seek injunctive relief, including
without limitation temporary restraining orders, preliminary injunctions and permanent
injunctions, to enforce such provisions. This provision with respect to injunctive relief will not,
however, diminish the CITY right to claim and recover damages.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Paul Schnell, Chief of Police
DATE: January 5, 2016
SUBJECT: Review and Approval of the Establishment of a City W ork Group for the Purpose
of Analyzing Fire/Emergency Medical Services Delivery Models
Introduction
Since being appointed to the position of Public Safety Director on November 2, 2015, I’ve been
working with Chief Lukin and Assistant Chief Mondor to better understand the department’s
service demands, structure, and current and future staffing needs. As part of the inquiry
process, I felt it necessary to review the City’s current model of fire department-based delivery
of emergency medical services and the benefits and implications to the City’s fire response
capabilities. Despite the potentially intrusive nature of such an inquiry, Chief Lukin and
Assistant Chief Mondor have been immensely helpful in this endeavor.
In addition to reviewing the department’s basic and advanced life support response services,
the inquiry explored surface-level consideration of other unique or creative opportunities, such
as an integrated community paramedicine program, which was conceptually presented to the
Council about a year ago. Based on my review, I propose that the City establish a workgroup
for the purpose of analyzing fire and Emergency Medical Service delivery models to meet the
current and future needs of the City.
Background
The City of Maplewood currently offers those who live, work, and visit Maplewood requiring
emergency medical care highly competent and well-managed services. Maplewood, like many
other similarly situated communities, has an aging population that understandably demands
more use of emergency medical care. In addition, a high percentage (70+%) of those receiving
emergency care are covered by Medicare or Medicaid, which provides a considerably lower
reimbursement rate than private medical insurance. In fact, in most instances, the
reimbursement rate is lower than the City’s actual cost to provide the care. Given the high
percentage of these below cost reimbursements, the City does not have a “payer mix” to spread
these costs across the broad range of reimbursement types.
Because of our demographics, Maplewood responds to an increasing number of EMS calls for
service each year. As is widely known, Maplewood currently operates three (3) stations that are
staffed around the clock with 2-3 fire fighter-paramedic/EMT’s. Of growing concern is the
number of times when all 3 ambulances are actively engaged in EMS calls, leaving fire
protection for City limited to a small number of remaining fire personnel and the well-established
mutual aid agreements that exist locally. Fire department leadership is rightfully concerned
about fire response capability when such circumstances exist.
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The combination of the above concerns prompted recognition of the need to review the way we
deliver these services. The core question that emerged is: What, if any, opportunity exists for a
public-private or public-public partnership to address the current and future fire/EMS needs of
the City of Maplewood? With the assistance of Chief Lukin and Assistant Chief Mondor, I set
meetings with three area hospital-based EMS providers (Allina, HealthEast, and Regions/Health
Partners) and the chief of the St. Paul Fire Department. The purpose of these meetings was to
explore and generally discuss the following questions:
• What services does your entity currently provide?
• What does the future hold for emergency medical (and fire) service delivery?
• What opportunities exist or could be established to create a unique service delivery
model in a public-private (or public-public) partnership, if any?
• What role could community paramedicine play in growing the general health and well-
being of the City and to what extent could the entity assist to establish such an effort?
• Would your organization be interested in meeting with a Maplewood workgroup
impaneled for the purpose of reviewing the current delivery model and determining the
possibility and/or viability of a future partnership?
The meetings were quite productive and there was a strong interest in a future meeting(s) to
explore the possibility of how a partnership could strengthen community health and emergency
response.
Proposal:
I propose that a 10 (to 12) person workgroup be established to engage in an intensive
exploration of the City’s current service delivery model, future fire/EMS needs, and to look at the
range of creative possibilities/partnerships that might exist. The workgroup would hold
approximately 10 four-hour meetings between mid-January and the end of April 2016. The
workgroup’s efforts would culminate in the submission of a report to the City Manager and City
Council summarizing the group’s learnings and provide a recommendation for any next steps
that may be identified. It is anticipated that the report to the Council would be presented in May.
I propose that the workgroup be comprised of the following:
• Four to five (4-5) community members (business, finance, non-profit, general, etc.)
• Assistant City Manager/Human Resource Director Mike Funk
• Fire Chief Steve Lukin
• Assistant Fire Chief Michael Mondor
• A full-time firefighter paramedic
• A part-time firefighter paramedic
• Public Safety Director/Police Chief Paul Schnell
The tentative agenda and focus of these 10 (4-hour long) meetings would be as follows:
1. Establishment of workgroup norms and operating structure, overview of the history of
fire/EMS service delivery in Maplewood; statutory requirements for fire/EMS service
delivery; a review of “primary service area” requirements, and a review of national fire
and EMS response, capability, and staffing standards.
2. Fire and EMS demands in Maplewood – the current state – response times, capabilities,
staffing needs and challenges. Understanding fire response realities/risk. Station
placement and future needs. Community risk and need analysis. Workload analysis.
Shift length considerations – cost and benefit.
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3. Understanding the economics of fire/EMS: department budget, general fund versus
enterprise fund, payer mix considerations, staff costs versus infrastructure costs, cost of
services to consumers.
4. Workgroup discussion of current fire/EMS delivery model strengths, weaknesses,
opportunities, and threats (SWOT). Identification of core value considerations for
fire/EMS services for the City of Maplewood.
5. Meeting with Allina Emergency Medical Services – opportunities for creative public –
private partnership
6. Meeting with HealthEast Medical Transportation - opportunities for creative public –
private partnership
7. Meeting with Regions/HealthPartners - opportunities for creative public – private
partnership
8. Meeting with St. Paul Fire - opportunities for creative public – public partnerships
9. Discussion and review of learnings. Assessment of need for additional information, if
required.
10. Review and finalization of report and recommendation.
The final report will include a recommendation for next steps. Should that recommendation
include a partnership possibility, the Council will be asked to authorize the City Manager and
public safety leadership staff to initiate detailed plans and draft agreements for any partnership,
which would be brought back to the Council for final review and approval.
Budget Impact
The Public Safety Director will engage the services of a meeting facilitator. The costs would be
covered by the existing department budget.
Recommendation
It is recommended that the City Council authorize the establishment of a City work group for the
purpose of analyzing fire/Emergency Medical Services delivery models
Attachments
None
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J3
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Karen Haag, City Clerk
DATE: January 4, 2016
RE: 2016 City Council Appointments to Boards, Commissions and Miscellaneous Groups
At its first meeting of the year the City Council officially makes annual appointments to boards, commissions and
groups of which the City is a member and to those who serve at the pleasure of the Council. The following
appointments are for your consideration.
Appointment 2015 Appointments 2016 Appointments
Acting Mayor* Councilmember Cardinal Councilmember Xiong
*Rotation of acting mayors: 2012 Councilmember Koppen, 2013 Councilmember Juenemann, 2014 Councilmember Cardinal,
2015 Councilmember Abrams
Auditor Contact Councilmember Abrams Councilmember Abrams
Councilmember Juenemann Councilmember Juenemann (Alternate)
Community Design Review Board Councilmember Abrams Councilmember Xiong
Mike Martin (Staff Liaison) Mike Martin (Staff Liaison)
Data Compliance Officers:
Responsible Authority Karen Haag Karen Haag
City Personnel Officer Terrie Rameaux Terrie Rameaux
City Law Enforcement Officer Paul Schnell Paul Schnell
Economic Development Authority Councilmember Abrams
Chair
Environment & Natural Councilmember Juenemann Councilmember Juenemann
Resources Commission Shann Finwall (Staff Liaison) Shann Finwall (Staff Liaison)
Fire Relief Association Mayor Slawik Mayor Slawik
Relief By-Laws require Mayor Gayle Bauman (Staff Liaison) Melinda Coleman (Staff Liaison)
to be member of the Board
Gateway Corridor Commission Mayor Slawik Councilmember Smith
Councilmember Koppen (Alt.) Nora Slawik
Michael Thompson (Alternate) Michael Thompson (Alternate)
Heritage Preservation Commission Marv Koppen Councilmember Xiong
Ginny Gaynor (Staff Liaison) Ginny Gaynor (Staff Liaison)
Housing & Economic Development Councilmember Koppen Councilmember Abrams
Commission Mike Martin (Staff Liaison) Mike Martin (Staff Liaison)
Human Rights Commission Councilmember Juenemann Councilmember Juenemann
Karen Haag (Staff Liaison) Paul Schnell (Staff Liaison)
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Appointment 2015 Appointments 2016 Appointments
Joint Ice Arena Board Councilmember Cardinal Councilmember Smith
Councilmember Koppen Councilmember Xiong
Mayor Slawik (Alternate) Mayor Slawik (Alternate)
Maplewood Communications Councilmember Abrams
Mayor Slawik (Alternate)
Bryan Smith (Alternate)
Maplewood Green Team Councilmember Juenemann Councilmember Juenemann
Shann Finwall (Staff Liaison) Shann Finwall (Staff Liaison)
Municipal Legislative Commission Melinda Coleman Melinda Coleman
Mayor Slawik (Alternate) Mayor Slawik (Alternate)
Councilmember Juenemann Councilmember Juenemann
(Alternate) (Alternate)
Official Newspaper Maplewood Review Maplewood Review
Pioneer Press (Alternate) Pioneer Press (Alternate)
Parks & Recreation Councilmember Abrams Councilmember Smith
Commission DuWayne Konewko DuWayne Konewko
Jim Taylor/Audra Robbins Jim Taylor/Audra Robbins
(Staff Liaisons) (Staff Liaisons)
Planning Commission Councilmember Cardinal Councilmember Abrams
Mike Martin (Staff Liaison) Mike Martin (Staff Liaison)
Police Civil Service Commission Councilmember Juenemann Councilmember Juenemann
Terrie Rameaux (Staff Liaison) Terrie Rameaux (Staff Liaison)
Ramsey County Dispatch Councilmember Juenemann Councilmember Juenemann
Policy Committee Councilmember Abrams
Ramsey County League Councilmember Cardinal Councilmember Xiong
of Local Governments Marv Koppen (Alternate) Councilmember Smith (Alternate)
Regional Mayors Mayor Slawik Mayor Slawik
Rush Line Corridor Mayor Slawik Mayor Slawik
Melinda Coleman (Staff Liaison) Bryan Smith (Alternate)
Melinda Coleman (Staff Liaison)
Suburban Area Chamber Melinda Coleman Melinda Coleman
of Commerce Karen Haag (Alternate) Karen Haag (Alternate)
Councilmember Cardinal (Alt.) Councilmember Abrams (Representative)
Councilmember Koppen (Alt.) Councilmember Smith (Representative)
Suburban Rate Authority Michael Thompson Michael Thompson
St. Paul Water Utility Will Rossbach Will Rossbach
Transportation Advisory Board Mayor Slawik Mayor Slawik
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J4
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Karen Haag, Director, Citizen Services
DATE: January 5, 2016
RE: Approval of 2016 Rules of Procedure for City Council and Council Meetings
Introduction
The City Council Rules of Procedure for City Council and Council Meetings is reviewed annually
by the city council for any changes and or requested updates. A copy of the manual is attached
for review. Suggested edits are underlined for additions and struck through for deletions.
Background
Some edits were made to further clarify a current process. Aside from these types of edits you
will find the following additions and or modifications to current procedures:
Page 2 Addition – F. Telephone or Electronic Attendance at Meetings. State Statute
13D.021 clarifies that under certain conditions city council meetings can be held via
electronic means.
Page 2/3 Modification – G. Order of Business. The agenda has been modified moving
Council Presentations and Administrative Presentations under Appointments and
Presentations on the agenda. This gives the Council the occasion to report on meetings
that they have attended or that are coming up and also activities and opportunities that
are coming up that our community would be interested in.
Also, staff will be expanding Administrative Presentations to include inviting new local
businesses and other individuals of interest to the meeting to share their vision and
successes with the council.
Recommendation
Direct staff to make the edits to the Rules of Procedure for City Council and Council Meetings
as decided by the council.
Attachments
1. 2016 Rules of Procedure for City Council and Council Meetings
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CITY OF MAPLEWOOD
RULES OF PROCEDURE
FOR CITY COUNCIL AND COUNCIL MEETINGS
TABLE OF CONTENTS
PAGE
Section 1 Meetings .................................................................................... 1-23
Section 2 Agenda for Regular Meetings and Council Manager Workshop 3 - 4
Section 3 Limitation on Council Action ............................................................ 4
Section 4 Minutes ........................................................................................ 4-5
Section 5 Duties of the Presiding Officer......................................................... 5
Section 6 Rules of Debate ......................................................................... …..5
Section 7 Addressing the Council ................................................................... 6
Section 8 General Rules of Order ................................................................... 6
Section 9 Decorum and its Enforcement ...................................................... 6-7
Section 10 Ordinances, Resolutions, Motions and Reports .............................. 7
Section 11 Conduct of City Employees at City Council Meeting…… ……….7-8
Section 12 Waiver ............................................................................................. 8
Section 13 Adjournment .................................................................................... 8
Section 14 Council Administrative Policies ................................................ 98-11
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2015 2016
Section 1
MEETINGS
A. Regular
City Council Meeting:
The City Council shall hold regular meetings on the second and fourth Mondays of
each month at 7:00 p.m., provided that when the day fixed for any regular meeting
falls on a day designated by law as a legal holiday, such meeting shall be held at
the same hour on the next succeeding Thursday, not a holiday, unless authorized
by the City Council.
Council Manager Workshop
The City Manager may schedule a Council Manager Workshops may be held the
first Monday of the month at 5:00 p.m. The City Manager has the authority to call a
prior to a city council meeting if he/she deems there are pertinent or timely items
necessary for consideration.
B. Special
The Mayor or any two members of the Council by writing filed with the City Clerk
may call a special meeting. A special meeting is a meeting that is held at a time or
location different from that of a regular meeting.
The city clerk or his/her designee will post written notice of a special meeting on
the principal bulletin board, located at the entrance of city hall and on the city
website. The notice will state the date, time, place and purpose of the meeting.
The city manager or his or her designee will notify each member of the city council
of the special meeting by e-mail and telephone at least one day before the
scheduled meeting.
In calculating the number of days for providing notice, the first day that the notice is
given will not be counted and the last of the notice will be counted. If the last day is
a Saturday, Sunday or a legal holiday, that day is omitted from the calculation and
the following day is considered the last day, unless it happens to be a Saturday,
Sunday or a legal holiday.
Except for trivial matters, business transacted at a special meeting shall be limited
to that for which the meeting has been called. Emergency meetings may be called
at any time providing all members of the Council sign waivers of notice to such
meeting and said waivers shall be filed with the City Clerk.
1
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2015 2016
Emergency Meetings – An “emergency meeting” is a special meeting to deal with
a matter that requires immediate consideration of the city council. Posted or
published notice of an emergency meeting is not required. However, the city must
make a good faith effort to notify each news medium that has filed a written request
for notice. Notice must be given by telephone or any other method to notify
members of the city council. The notice must include the subject of the meetings.
C. Place
All meetings shall be held in the Council Chambers of the Maplewood City Hallhall
unless there is a posted and/or published notice designating another location.
D. Presiding Officers
The Mayor shall preside at all meetings of the Council. In the absence of the
Mayor, the Acting Mayor shall preside. In the absence of both, the Council
members shall elect one of their members as temporary chairperson.
E. Quorum
Three members of the Council shall constitute a quorum at any meeting of the
Council, but a smaller number may convene from time to time.
F. Telephone or Electronic Attendance at Meetings:
Meetings may be conducted by telephone or other electronic means as permitted
by State law.
Each member of the governing body participating in a meeting by telephone or
other electronic means is considered present at the meeting for purposes of
determining a quorum and participating in all proceedings.
If telephone or another electronic means is used to conduct a meeting, to the
extent practical, the governing body shall allow a person to monitor the meeting
electronically from a remote location.
FG. Order of Business
At the hour appointed for meeting, the members shall be called to order by the
Mayor or in his/her absence by the Acting Mayor. Upon the appearance of the
quorum, the Council shall proceed to business which shall be conducted in the
established order:
A. Call to Order
B. Pledge of Allegiance
C. Roll Call
D. Approval of Agenda
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E. Approval of Minutes
F. Appointments and Presentations
1. Council Presentations
2. Administrative Presentations
G. Consent Agenda
H. Public Hearings
I. Unfinished Business
J. New Business
K. Award of Bids
L. Visitor Presentations
M. Administrative Presentations
N. Council Presentations
O. Adjournment
GH. Curfew
No additional agenda item will be discussed after 11:00 p.m. Meetings adjourned
under this policy will be continued on the next Thursday at 5:00 p.m. The council
by simple majority may change the time and date. The continued meeting will
begin at the point on the agenda where the adjournment occurred. No new items
will be added to the continued meeting agenda. A majority of the Council may
extend the meeting beyond the 11:00 p.m. curfew.
HI. First Regular Meeting of the Year
At the first regular Council meeting in January of each year, the Council shall (1)
designate the official newspaper, (2) choose an Acting Mayor on a rotating basis
from the membership of the Council who shall perform the duties of the Mayor
during the disability or absence of the Mayor, and (3) make other annual
appointments as required.
Section 2
AGENDA FOR REGULAR MEETING
A. All matters to be submitted considered by to the Council shall be filed no later than
12:00 noon on the Monday prior to the Monday Council meeting at which
consideration is desired, and shall be delivered to the City Manager, or in his/her
absence, the City Clerk. In unusual circumstances and when the matter does not
require investigation, an item may be accepted after the deadline upon the
approval of the City Manager.
B. Except for trivial matters, no item or business shall be considered for action by the
Council, which does not appear on the agenda for the meeting, except an item of
urgent business, which requires immediate action and is so determined by a
majority of the Council. The Council will hear all reasonable citizen petitions,
requests and statements; however, such items which do not specifically appear on
the agenda shall be deferred to a future meeting for more careful consideration and
study if Council action, other than filing, is required or requested.
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The Mayor and each Council member shall be provided with a copy of the agenda,
minutes of the previous meeting, any other reports and information pertinent to the
agenda at least forty-eight (48) hours prior to each regular Council meeting unless
authorized by the City Manager.
No matter may be submitted for Council action by any administrative official,
department head, or employee unless it has first been presented to the City
Manager for inclusion on the agenda.
AGENDA FOR COUNCIL MANAGER WORKSHOP
All matters to be submitted for the Council Manager Workshop shall be filed no later that 12:00
noon on the Monday prior to the Workshop and shall be delivered to the City Manager, or in
his/her absence, the City Clerk. Workshops are typically held at 5:00 p.m. prior to regularly
scheduled Council meetings at a time determined by the City Manager needed to conduct
business. The Council Manager Workshop is designed to look in-depth into upcoming issues,
interviewing commission and board members, and meeting and discussing issues with other
civic leaders. Council Manager Workshops may be scheduled as needed and will be posted
and noticed accordingly.
The City Manager has the authority to cancel the meeting if he/she deems there are no
pertinent or timely items necessary for consideration.
Section 3
LIMITATION ON COUNCIL ACTION
The Council shall only take action at regularly scheduled meetings, or special meetings, called
pursuant to Section 1, unless all Council members are present at the time the action is taken.
Regular meetings do not include meetings with public bodies in joint or cooperative sessions.
All Council actions shall conform to the requirements of the open meeting law.
Section 4
MINUTES
A. The City Clerk or his/her designees shall keep a record of all regular Council
meetings.
B. Unless a reading of the minutes of a Council meeting is requested by a member of
the Council, such minutes may be approved without reading if each member has
previously been provided a copy.
C. The Council may, by motion carried by a majority vote, amend the minutes. Such
amending motion shall become a part of the minutes of the subsequent meeting.
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D. Minutes for city council meetings will be summary minutes. Minutes for Boards
and Commissions will be summary minutes with the exception of the Planning
Commission which shall be either action or summary minutes.
Section 5
DUTIES OF THE PRESIDING OFFICER
The Presiding Officer shall preserve strict order and decorum at all meetings of the Council.
He/She shall state every question coming before the Council, announce the decision of the
Council on all subjects, and decide all questions or order; subject however, to an appeal to the
Council in which event a majority vote of the Council shall govern and conclusively determine
such questions of order. He/She shall vote on all questions and on a roll call vote rotate the
order in which votes are cast.
Section 6
RULES OF DEBATE
A. The Mayor, or in the absence of the Mayor the Presiding Officer, may move,
second and debate from the chair, subject only to such limitations of debate as are
by the rules imposed on all members and shall not be deprived of any of the rights
and privileges of a Council member by reason of his acting as the Presiding
Officer.
B. Every member desiring to speak shall address the chair, and upon recognition by
the Presiding Officer shall confine himself/herself to the question under debate
avoiding all personalities and indecorous language.
C. A member, once recognized, shall not be interrupted when speaking unless it is to
call him/her to order or to vote on a motion to close a debate, or as herein
otherwise provided. If a member, while speaking, is ruled out of order, the member
shall cease speaking until the question of order is determined and if in order,
he/she shall be permitted to proceed.
D. A motion to reconsider any action taken by the Council must be made at the
meeting at which such action was taken or at the next regular meeting of the
Council and must be made by a member of the Council who voted with the
prevailing side. Provided such motion to reconsider is passed, then the parties
entitled to notice on the original action shall be notified, and the reconsideration of
the action shall be taken at the next regular meeting following passage of the
motion to reconsider.
E. A Council member may request, through the Presiding Officer, the privilege of
having an abstract of his/her statement on any subject under consideration by the
Council, or the reason for the member's dissent from or support of any action of the
Council, entered in the minutes.
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Section 7
ADDRESSING THE COUNCIL
Any person desiring to address the Council shall first secure the permission of the Presiding
Officer.
Each person addressing the Council shall provide his/her name address and city of residence to
the city clerk prior to approaching the podium. Once recognized by the Presiding Officer shall
state their name in an audible tone for the record, and unless further time is granted by the
Presiding Officer, shall limit his/her address to three (3) minutes. All remarks should be
addressed to the Council as a body and not to any member. No person shall be permitted to
enter into any discussion, either directly or through a member of the Council, without the
permission of the Presiding Officer. Individuals addressing the council may address the council
one time per agenda item. Items on the Agenda are not subject to further discussion during
Visitor Presentation. No question shall be asked a Council member or any member of the
Administrative Staff except through the Presiding Officer.
Section 8
GENERAL RULES OF ORDER
Roberts Rules of Order shall be accepted as an authority on parliamentary practice on matters
not specifically covered, and in case of a conflict these rules shall govern.
The parliamentarian of the meetings is the City Clerk. The City Clerk shall be available to assist
the Mayor and the council with matters of order and may defer to the City Attorney for legal
interpretations of some matters.
Section 9
DECORUM AND ITS ENFORCEMENT
The Council members, while the Council is in session, must preserve order and decorum, and a
member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the
peace of the Council, nor disturb any member while speaking or refuse to obey the orders of the
Council or its Presiding Officer, except as otherwise herein provided.
Rules of Civility For the City Council, Boards,
Commissions and Our Community
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules,
everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the
fact that when appearing at Council meetings, it is understood that everyone will follow these
principles:
Speak only for yourself, not for other Councilmembers or citizens - unless specifically tasked
by your colleagues to speak for the group or for citizens in the form of a petition.
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Show respect during comments and/or discussions, listen actively and do not interrupt or
talk amongst each other
Be respectful of the process, keeping order and decorum. Do not be critical of
councilmembers, staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
Section 10
ORDINANCES, RESOLUTIONS,
MOTIONS AND REPORTS
A. Ordinances, resolutions, and other matters or subjects requiring action by the
Council shall be introduced and sponsored by a member of the Council, except
that the City Manager or Attorney may present ordinances, resolutions and other
matters or subjects to the Council.
B. Every ordinance and resolution shall be presented in writing at a Council meeting;
provided however, that the reading of an ordinance or resolution may be requested
by a super majority vote. Upon the vote on ordinances, resolutions and motions,
the ayes and nays shall be recorded. The vote shall be by roll call of all members
of the Council as provided under DUTIES OF THE PRESIDING OFFICER in the
resolution. A majority vote of all members of the Council shall be required for the
passage of all ordinances, motions and resolutions except as otherwise provided
by law (e.g., amendments to the Comprehensive Plan).
C. Every ordinance, other than emergency ordinances, shall have two public
readings, and at least fourteen (14) days shall elapse between the first reading or
waiver thereof and the second reading or waiver thereof.
D. An emergency ordinance is an ordinance necessary for the immediate preservation
of the public peace, health, morals, safety or welfare in which the emergency is
defined and declared, passed by a roll call vote of a super majority of the Council,
as recorded by ayes and nays. No prosecution shall be based upon the provisions
of any emergency ordinance until the same has been filed with the City Clerk and
posted in a conspicuous place in the City, and twenty-four (24) hours after such
filing and posting shall have elapsed or until the ordinance has been published,
unless the person, persons, firms or corporations charged with violations thereof
shall have had notice of the passage thereof prior to the act or omission
complained of.
E. In the case of lengthy ordinances, or ordinances which include charts or maps, if
the city council determines that publication of the title and a summary of an
ordinance would clearly inform the public of the intent and effect of the ordinance,
the council may by a super majority vote of its members direct that only the title of
the ordinance and a summary be published, conforming to State Statute, with
notice that a printed copy of the ordinance is available for inspection by any person
during regular office hours at the office of the city clerk.
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Section 11
CONDUCT OF CITY EMPLOYEES
AT CITY COUNCIL MEETINGS
A. The City Manager may take part in the discussions of the City Council and may
recommend to the Council such measures as he/she may deem necessary for the
welfare of the people and efficient administration of the affairs of the City. The City
Manager shall have all the rights, powers and duties prescribed by Minnesota
Statutes in regard thereof; however, it is recognized that the City Council is the
policy-making body for the City and the City Manager shall confine his/her
discussion at Council meetings to statements of fact, recommendations based on
his knowledge and experience and explanations of the reasons for the same, and
any matters pertaining to administration.
B. No City employee, other than the City Manager, Parlimentarian, or Attorney, shall
enter into discussions of the City Council except to answer questions directed to
such employee, or to present factual information or to raise a point of order.
C. The above regulations of City employees shall not be construed to limit the
appearance before the City Council of any City employee, when such appearance
is made as a taxpayer or member of the public, for or against some particular issue
under discussion by the Council when such employee has an interest in the
outcome thereof.
Section 12
WAIVER
By majority vote of all Council members, these rules may be waived unless in conflict with State
Statute.
Section 13
ADJOURNMENT
A motion to adjourn shall always be in order and decided without debate. If the audience
becomes disorderly that it is impossible to carry on a meeting, the mayor has the right to declare
the council meeting adjourned to some other time (and place, if necessary). The members of
the council can also move for adjournment.
Section 14
COUNCIL ADMINISTRATIVE POLICIES
A. Administrative
Staff reports or memorandums regarding any property, including City-owned
property, should include the street address and a location map.
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All appointees to commissions, boards, etc., are to appear before the Council and
are ratified by council vote.
All material received at City Hall that will require City Council action shall be date
stamped on the original.
B. Internal Rules of Council
Appearances
When an applicant has requested a public hearing and does not attend the
meeting, the item may be tabled until the applicant can appear.
Procedural Rules
When a Council member is absent from a meeting where a super majority vote is
required, the item may be tabled until a full Council is present.
When a Council member is going to be absent when an Agenda item that they are
interested in is scheduled, they may ask for the item to be tabled until they return,
but the request must be approved by a majority vote of the City Council.
Items introduced during Council Presentations at a Council meeting can be
handled in several ways, depending on the direction of the City Council:
a. By a majority vote of the City Council, the item shall be placed on an
agenda of a designated future meeting; or
b. Directed by a consensus of the City Council, staff will research the item
and submit a report to the City Manager for distribution to the City Council
as soon as possible; or
c. The City Manager may handle the item administratively without any further
action by the Council.
C. Land Use Matters
When a substantive change is made to a previously approved development site
plan, the change shall be submitted to Council.
D. Other Matters
Web streaming of city council meetings will be available on the city website as
soon as is practical after each meeting and will remain available on the website for
no less than 18 months after any given meeting.
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Ad hoc committees and council appointed task force meetings shall be audio
recorded and retained for one year after the completion of the reason for the
committee or task force or for one year after the project is completed.
Permit fees for events sponsored by the City may be waived by the City Manager
or his/her designee.
The City, at the discretion of the City Manager, may allow the building to be closed
early on the day before Christmas and the day before New Year’s.
The council chambers will be made available for non-partisan political meetings,
non-political town hall meetings and candidate forums at no charge for a maximum
use of 4 hours during periods when not otherwise required for City business and
when a building custodian is scheduled to be on the premises.
No political articles or ads are permitted in the Maplewood Monthly except for
announcing details of a non-partisan forum or informational meeting being held by
a local, state or federal official currently holding office. During municipal General
Elections candidates may have an equal opportunity to submit a bio and
statement of why they are running for office along with their picture.
City Council members may will have the opportunity to write submit articles in the
Maplewood Monthly. eight of the nine times that it is published. The schedule will
be rotated so that the Mayor has twothree articles and each, councilmember
having one two. and sharing one month with a fellow member. The cCity
mManager and city staff will also writesubmit a recap article in the December
issue. In the event that a councilmember files for an office on the ballot they will
be omitted from the rotation until the election is held and they are no longer on the
ballot or have been elected to the office. A councilmember may have the option
to assign his/her scheduled newsletter article month to any other councilmember
or to the Mayor if they so chose.
A group picture of the city council will be included in the Monthly. In the “Council
Corner” section of the Monthly the picture of the council member writing the article
will appear with the following disclaimer below it: The Council Corner is a space
that is rotated between the Mayor and Councilmembers. Editorial views
expressed are those of the author and may not necessarily represent or reflect the
views and opinions of the City of Maplewood.
ELECTED OFFICIAL OUT-OF-STATE TRAVEL POLICY
Purpose:
The City of Maplewood recognizes that its elected official may at times receive
value from traveling out of the state for workshops, conferences, events and other
assignments. This policy sets forth the conditions under which out-of-state travel
will be reimbursed by the City.
General Guidelines:
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1. The event, workshop, conference or assignment must be approved in advance
by the City Council at an open meeting and must include an estimate of the cost of
the travel. In evaluating the out-of-state travel request, the Council will consider
the following:
• Whether the elected official will be receiving training on issues relevant to
the city or to his or her role as the Mayor or as a council member;
• Whether the elected official will be meeting and networking with other
elected officials from around the country to exchange ideas on topics of
relevance to the City or on the official roles of local elected officials.
• Whether the elected official will be viewing a city facility or function that is
similar in nature to one that is currently operating at, or under consideration by
the City where the purpose for the trip is to study the facility or function to
bring back ideas for the consideration of the full council.
• Whether the elected official has been specifically assigned by the Council
to visit another city for the purpose of establishing a goodwill relationship such
as a “sister-city” relationship. Note: The State Auditor’s Office has taken the
position in at least one city that there was no direct authority to expend public
funds for the Sister City Program.
• Whether the elected official has been specifically assigned by the Council
to testify on behalf of the city at the United States Congress or to otherwise
meet with federal officials on behalf of the city.
• Whether the city has sufficient funding available in the budget to pay the
cost of the trip.
2. No reimbursements will be made for attendance at events sponsored by or
affiliated with political parties.
3. The city may make payments in advance for airfare, lodging and registration if
specifically approved by the council. Otherwise all payments will be made as
reimbursements to the elected official.
4. The City will reimburse for transportation, lodging, meals, registration, and
incidental costs using the same procedures, limitations and guidelines outlined in
the city’s policy for out-of-state travel by city employees.
5. The City Council, by majority vote has the ability for the city to make exceptions
to the policy.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Karen Haag, Director of Citizen Services
DATE: January 5, 2016
SUBJECT: Approval of 2016 Policy and Procedures for a Public Hearing
Introduction
The Rules of Procedures for Public Hearings are reviewed annually by the city council for any
changes and or requested updates. A draft is attached for review. There are no significant
changes.
Budget Impact
None
Recommendation
Staff is requesting council consider approval of the Public Hearing Policies and Procedures as a
normal part of annual business.
Attachment
1. 2016 Rules of Procedures for Public Hearings
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Maplewood City Council
Mayor
Nora Slawik
Council Members
Robert Cardinal
Marylee Abrams
Kathleen Juenemann
Marv Koppen
Bryan Smith
Tou Xiong
Maplewood City Staff
Melinda Coleman—City Manager/Environmental &
Economic Development Director
Gayle Bauman—Finance Director
Nick Carver, Interim Environmental & Economic
Development Director
Mychal Fowlds—IT Director
Karen Haag—City Clerk/Citizen Services Director
DuWayne Konewko—Park and Recreation Director
Steve Lukin—Fire Chief
Paul Schnell—Police Chief, Public Safety Director
Michael Thompson—Public Works Director,
City Engineer
Maplewood City Hall, 1830 County Road B East
Maplewood, MN 55109
Phone: 651.249.2000 - Fax: 651.249.2009
Sign language interpreters for hearing impaired persons are available for public
hearings upon request. The request for this service must be made at least 96 hours
in advance. Please call the City Clerk’s Office at (651) 249.2000 to make
arrangements. Assisted Listening Devices are also available. Please check with the
City Clerk for availability.
20156 Public Hearing
Policies and Procedures
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Welcome to the Maplewood City Council Meeting ~
Thank you for your active citizenship!
Maplewood City Council
Policy and Procedures for a Public Hearing
The Presiding Officer (Mayor or Acting Mayor) will announce
the proposal to be reviewed and ask for the staff report.
The Presiding Officer shall maintain strict order and etiquette
at all meetings of the Council.
Staff will present their report on the proposal.
Council members will then ask city staff questions about the
proposal.
The Presiding Officer will then open up the public hearing for
anyone present who wishes to comment on the proposal.
This is the time for the public to make comments or ask
questions about the proposal.
Addressing the Council
Any person desiring to address the Council shall first secure
permission from the Presiding Officer.
When addressing the Council, each person shall slowly state
his/her full name and city of residence in an audible tone into
the microphone for the permanent record, and sign in.
Comments should be limited to three (3) minutes unless
further time is granted by the Presiding Officer. All comments
should be directed to the Council as a body and not to any
individual Council Member or City Staff Member unless
permission is granted by the
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Presiding Officer: No person shall be permitted to enter into
any discussion, either directly or through a member of the
Council, without the permission of the Presiding Officer.
Individuals addressing the council may address the council
one time per agenda item.
After everyone in the audience wishing to speak has given
his/her comments, the Presiding Officer shall close the public
hearing.
The Council will then discuss the proposal. No further public
comments are allowed.
The Council will then make a recommendation(s) and/or a
decision.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone
appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by
following these simple rules, everyone’s opinions can be heard and understood in a
reasonable manner. We appreciate the fact that when appearing at Council meetings,
it is understood that everyone will follow these principles:
Show respect for each other, actively listen to one another, keep emotions in
check, and use respectful language.
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MEMORANDUM
TO: City Council
FROM: Melinda Coleman, City Manager
DATE: January 6, 2016
SUBJECT: Council Calendar Update
Introduction/Background
This item is informational and intended to provide the Council an indication on the current
planning for upcoming agenda items and the Work Session schedule. These are not official
announcements of the meetings, but a snapshot look at the upcoming meetings for the City
Council to plan their calendars. No action is required.
Upcoming Agenda Items & Work Session Schedule
1. January 11th
a. Swearing in Ceremony for New City Council Members at 6 pm
2. January 14th
a. State of Maplewood Luncheon – Maplewood Community Center 11 am – 1 pm
3. January 25th
a. Workshop: Review Board/Commission Handbook, Facility Security Training,
Senior Advisory Task Force Report, Commissioner Interviews
b. Council Meeting: Set Council / Staff Annual Retreat
Budget Impact
None.
Recommendation
No action required.
Attachments
None.
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MEMORANDUM
TO: City Council
FROM: Melinda Coleman, City Manager
DATE: January 6, 2015
SUBJECT: Discussion of Upcoming Council / Staff Retreat
Introduction & Background
City Manager Melinda Coleman will discussing the upcoming City Council/Staff retreat.
Budget Impact
None.
Recommendation
No action required.
Attachments
None.
M2
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