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HomeMy WebLinkAbout12-14-2015 City Council Meeting Minutes December 14, 2015 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, December 14, 2015 Council Chambers, City Hall Meeting No. 23-15 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:05 p.m. by Mayor Slawik. Mayor Slawik reported on calls from residents regarding the Gateway Trail not being plowed during the last snow fall. City Manager Coleman gave additional information. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda under Council Presentations: 1. Natural Living Expo 2. Recycle Your Holidays 3. Wage Negotiations of the City Manager 4. Bruentrup Heritage Farm 5. Human Rights Commission Meeting from December 7, 2015 6. Rush Line Corridor The following item was added to the agenda under New Business: Consider Approval of Transition Agreement between City of Maplewood and Ramsey Washington County Suburban Cable Commission & Comcast Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of November 23, 2015 City Council Workshop Minutes Councilmember Juenemann moved to approve the November 23, 2015 City Council Workshop December 14, 2015 City Council Meeting Minutes 2 Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of November 23, 2015 City Council Meeting Minutes Councilmember Abrams noted a correction under Approval of Agenda and Council Presentations item 6; the word Hart should be spelled Heart. Councilmember Juenemann noted that “No action taken” should be added to the end of agenda item H3. Councilmember Juenemann moved to approve the November 23, 2015 City Council Meeting Minutes as amended. Seconded by Councilmember Abrams Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS None G. CONSENT AGENDA Councilmember Juenemann moved to approve consent agenda items G1-G13. Seconded by Councilmember Abrams Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 437,313.51 Checks #96287 thru #96324 dated11/19/15 thru 11/24/15 $ 286,462.39 Disbursements via debits to checking account dated 11/16/15 thru11/20/15 $ 112,131.21 Checks # 96325 thru # 96361 dated 11/23/15 thru 12/01/15 $ 421,375.10 Disbursements via debits to checking account dated 11/23/15 thru 11/27/15 December 14, 2015 City Council Meeting Minutes 3 $ 124,201.72 Checks #96363 thru # 96411 dated12/02/15 thru 12/08/15 $ 259,664.24 Disbursements via debits to checking account dated 11/30/15 thru 12/04/15 $ 1,641,148.17 Total Accounts Payable PAYROLL $ 530,931.33 Payroll Checks and Direct Deposits dated 11/20/15 $ 1,495.33 Payroll Deduction check # 99101925 thru # 99101927 dated 11/20/15 $ 532,995.76 Payroll Checks and Direct Deposits dated 12/04/15 $ 1,151.53 Payroll Deduction check # 99101947 thru # 99101948 dated 12/04/15 $ 1,066,573.95 Total Payroll $ 2,707,722.12 GRAND TOTAL Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Approval of Resolution Adopting Ambulance Rates for 2016 Councilmember Juenemann moved to approve the resolution authorizing ambulance rates for 2016. This will take the place of the resolution that was previously approved at the November 23, 2015 meeting. Resolution 15-12-1284 ADOPTION OF THE 2016 AMBULANCE RATES WHEREAS, the City of Maplewood has established ambulance rates, and WHEREAS, city staff has reviewed the ambulance rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated ambulance rates with a 3% increase and an added 15% surcharge on non- resident runs shall become effective beginning January 1, 2016, with rates set as follows: Residents Non-Residents Non-transport $656.00 $754.00 Basic life support $1,733.00 $1,993.00 Advanced life support 1 $2,278.00 $2,620.00 Advanced life support 2 $2,513.00 $2,890.00 December 14, 2015 City Council Meeting Minutes 4 Charge per mile $22.50 $25.88 2. The updated ambulance rates are approved for all related ambulance runs received on or after January 1, 2016. 3. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. Seconded by Councilmember Abrams Ayes – All The motion passed. 3. Approval of 2015 Budget Adjustments and Transfers Councilmember Juenemann moved to approve the transfers and direct the Finance Director to make the budget adjustments necessary to complete the transactions. Amount Increase revenue budget Increase expenditure budget $3,435 101-000-000-3031 101-102-000-4490 $3,630 101-000-000-3516 101-402-000-4011 Seconded by Councilmember Abrams Ayes – All The motion passed. 4. Approval of 2016 Residential Trash Hauling Rate Price Adjustments Councilmember Juenemann moved to approve the 2016 residential trash hauling rate price adjustments. The new monthly rates will go into effect on April 1, 2016. Seconded by Councilmember Abrams Ayes – All The motion passed. 5. Approval of Resolution Entering Into a Master Partnership Contract Between the Minnesota Department of Transportation and the City of Maplewood Councilmember Juenemann moved to approve the resolution authorizing the City of Maplewood to enter into a Master Partnership Contract between the Minnesota Department of Transportation and the City of Maplewood. The Mayor and City Manager are authorized to sign said Contract signifying council approval. Minor revisions as approved by the City Attorney are authorized as needed. Resolution 15-12-1285 MASTER PERTNERSHIP CONTRACT Whereas, The Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and December 14, 2015 City Council Meeting Minutes 5 Whereas, MnDOT and local governments are authorized by Minnesota Statutes sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and Whereas: the parties wish to able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write “work orders” against a master contract would provide the greatest speed and flexibility in responding to identified needs. Therefore, be it resolved: 1. That the City of Maplewood enter into a Master Partnership Contract with the Minnesota Department of Transportation, a copy of which was before the City Council. 2. That the proper City officers are authorized to execute such contract and any amendments thereto. 3. That the City Engineer is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from MnDOT, and that the City Engineer may execute such work order contracts on behalf of the City of Maplewood without further approval by this City Council. Seconded by Councilmember Abrams Ayes – All The motion passed. 6. Approval of Fuel Contracts for 2016 Councilmember Juenemann moved to approve to ratify the gas and diesel fuel contracts with Mansfield Oil Company of Gainesville, Inc and authorize the City Manager or her designee to sign said agreement signifying council approval. Seconded by Councilmember Abrams Ayes – All The motion passed. 7. Approval of a Resolution Accepting Donation of Laptops to Maplewood Police Department Councilmember Juenemann moved to approve the resolution accepting the donation of two laptops from Dell for the Maplewood Police Department. Resolution 15-12-1286 EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE MAPLEWOOD POLICE DEPARTMENT WHEREAS, Dell has presented to the Maplewood Police Department a donation of 2 computers; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends Dell for their generous donation, December 14, 2015 City Council Meeting Minutes 6 NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1. The donation is accepted and acknowledged with gratitude; and 2. The donation will be appropriated for the Police Department as designated. Seconded by Councilmember Abrams Ayes – All The motion passed. 8. Approval to Purchase Additional Security System Components Councilmember Juenemann moved to approve to enter into an agreement with ElectroWatchman to complete the security system additions in an amount not to exceed $6,000 from the IT Fund. Seconded by Councilmember Abrams Ayes – All The motion passed. 9. Approval to Purchase Council Chambers Audio/Visual Equipment Councilmember Juenemann moved to approve to purchase the Council Chambers hardware improvements from Tierney Brothers not to exceed $80,000 from the IT Fund and then submitt to Ramsey Washington Suburban Cable Commission for reimbursement. Seconded by Councilmember Abrams Ayes – All The motion passed. 10. Approval to Replace Communication Cabling at City Hall Councilmember Juenemann moved to approve to enter into an agreement with Line 1 Partners for the installation of communication cabling at City Hall, in an amount not to exceed $22,000 from the IT Fund. Seconded by Councilmember Abrams Ayes – All The motion passed. 11. Approve Changing December 28, 2015 City Council Meeting Date Councilmember Juenemann moved to approve the December 28th meeting be rescheduled to December 21st due to city council and staff traveling over the holiday season. Seconded by Councilmember Abrams Ayes – All The motion passed. December 14, 2015 City Council Meeting Minutes 7 12. Approval of Agreement with the YMCA to Partner for a Promise Fellow to Serve At-Risk Maplewood Youth Councilmember Juenemann moved to approve the agreement between the City of Maplewood and the YMCA for the purpose of initiating the AmeriCorps Promise Fellow and the Finance Director be authorized to make any necessary budget adjustments. Seconded by Councilmember Abrams Ayes – All The motion passed. 13. Approval of Resolution Accepting a $1,000 Donation from the Ramsey County Sheriff’s Foundation to the Maplewood Police Department and Reserve Unit Traffic Control Assistance During the October Fright Farm Events Councilmember Juenemann moved to approve resolution accepting a $1,000 donation from the Ramsey County Sheriff’s Foundation. Resolution 15-12-1287 EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE MAPLEWOOD POLICE DEPARTMENT WHEREAS, the Ramsey County Sheriff’s Foundation has presented to the Maplewood Police Department a donation in the amount of $1,000; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends the Ramsey County Sherriff’s Foundation for their generous donation and civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1. The donation is accepted and acknowledged with gratitude; and 2. The donation will be appropriated for the Police Department as designated; and 3. The appropriate budget adjustments be made. Seconded by Councilmember Abrams Ayes – All The motion passed. H. PUBLIC HEARING 1. Public Hearing on 2016 Tax Levy and Budget a. Approval of Resolution Certifying Taxes Payable in 2016 b. Approval of Resolution Adopting a Budget for 2016 City Manager Coleman introduced the staff report. Finance Director Bauman gave the staff report and answered questions of the council. Mayor Slawik opened the public hearing. The following people spoke: December 14, 2015 City Council Meeting Minutes 8 1. Diane Longrie, Maplewood Resident 2. Bob Zick, North St. Paul Resident 3. Kevin Berglund, Maplewood Resident 4. Tim Kinley, Maplewood Resident Mayor Slawik closed the public hearing. Councilmember Koppen moved to approve the Resolution Certifying Taxes Payable in 2016. Resolution 15-12-1288 CERTIFYING TAXES PAYABLE IN 2016 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that: 1. The following amounts of taxes be levied for 2015, payable in 2016, upon the net tax capacity in said City of Maplewood, for the following purposes: General Fund $13,131,520 Ambulance Service 310,000 Community Center 500,000 Recreation Programs 200,000 Capital Improvement Projects 292,660 Police Vehicle & Equipment 300,000 General Building Replacement 50,000 Fire Truck Replacement 60,000 Redevelopment 25,000 Debt Service 4,476,760 TOTAL LEVY $19,345,940 2. In addition, there is a $316,060 market value based referendum levy for 2015 payable in 2016 to finance the debt service on the 2013B Fire Safety Refunding Bonds. This results in a total certified City levy of $19,662,000. There is also a proposal for an EDA levy of $89,270. This would bring the total levy up to $19,751,270 (4.0% increase from 2015). The net tax capacity based levy of $4,476,760 for Debt Service and the market value based referendum levy of $316,060 total $4,792,820. This is a net decrease of $2,178,716.90 in the scheduled levy of $6,971,536.90. The breakdown by Debt Service Fund is attached. City of MAPLEWOOD Debt Service Fund breakdown BOND ISSUES ORIGINAL PRINCIPAL DATE ISSUED PAYABLE 2016 DEBT LEVY ADDITIONS OR REDUCTIONS BY RESOLUTION CERTIFIED DEBT LEVY GO IMP 2004B 13,010,000 1-Aug-04 $ 288,938.32 31,361.68 $ 320,300.00 GO IMP 2005A 2,115,000 1-Aug-05 0.00 0.00 0.00 GO IMP 2006A 6,085,000 1-Apr-06 368,506.04 36,493.96 405,000.00 GO IMP 2007A 10,060,000 1-Jul-07 307,484.68 -75,084.68 232,400.00 December 14, 2015 City Council Meeting Minutes 9 GO IMP 2007B 5,090,000 15-Oct-07 326,497.71 -73,497.71 253,000.00 GO IMP 2008A 9,970,000 1-Jul-08 600,974.18 -437,974.18 163,000.00 GO IMP REFUNDING 2008B 1,070,000 1-Jul-08 57,553.13 -51,153.13 6,400.00 GO IMP REFUNDING 2009A 4,680,000 1-Apr-09 442,911.04 -63,411.04 379,500.00 GO IMP REFUNDING 2009B 2,690,000 1-Dec-09 363,855.64 -72,255.64 291,600.00 GO 2010A 11,790,000 10-May-10 0.00 0.00 0.00 GO TIF Refunding 2010B 4,050,000 8-Jul-10 379,417.50 -351,617.50 27,800.00 GO IMP 2011A 10,000,000 1-Jun-11 430,029.41 -163,129.41 266,900.00 GO 2012A 5,780,000 1-Jul-12 522,351.27 -466,951.27 55,400.00 GO 2013A refunding 6,180,000 1-Jun-13 445,625.31 -19,525.31 426,100.00 GO 2013B refunding 3,700,000 18-Dec-13 345,581.25 45,518.75 391,100.00 GO 2014A 7,745,000 1-Aug-14 517,830.76 -66,830.76 451,000.00 GO 2014B refunding 1,255,000 1-Aug-14 296,126.50 59,173.50 355,300.00 GO Imp 2015A refunding 3,790,000 1-Jan-15 562,730.00 -206,030.00 356,700.00 GO 2015B 1,215,000 8-Jul-15 114,765.00 -42,865.00 71,900.00 GO 2015C refunding 7,990,000 8-Jul-15 600,359.16 -260,939.16 339,420.00 $6,971,536.90 -$2,178,716.90 $4,792,820.00 Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Koppen Nays – Councilmember Cardinal The motion passed. Councilmember Koppen moved to approve the Resolution Adopting a Budget for 2016. Resolution 15-12-1289 ADOPTING A BUDGET FOR 2016 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that a budget for 2016 is hereby adopted as outlined in the following summary: CAPITAL DEBT OPERATING IMPROVEMENTS SERVICE BUDGET BUDGET BUDGET TOTAL Revenues $35,575,640 $4,040,360 $7,469,510 $47,085,510 Net other increases (decreases) (1,102,660) (178,500) 1,429,650 148,490 Expenditures (34,413,870) (1,560,260) (13,419,790) (49,393,920) Net change in fund balance $59,110 $2,301,600 ($4,520,630) ($2,159,920) BE IT FURTHER RESOLVED that the department appropriations totaling $34,413,870 as listed in the budget booklet are hereby approved for the 2016 Operating Budget. December 14, 2015 City Council Meeting Minutes 10 BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2016 Capital Improvements Budget: CAPITAL IMPROVEMENT PROJECTS $200,340 FIRE STATION FUND 9,500 FIRE TRUCK REPLACEMENT FUND 73,900 GENERAL BUILDING REPLACEMENT 1,400 LEGACY VILLAGE PARK DEVELOPMENT DISTRICT 40 LEGACY VILLAGE TAX ABATEMENT DISTRICT 3,990 PARK DEVELOPMENT 449,660 POND CLEAN OUT/DREDGING 100,000 POLICE VEHICLES & EQUIPMENT 161,980 REDEVELOPMENT 81,100 RIGHT-OF-WAY 20 STORM CLEANUP 30,000 STREET USE REVITALIZATION 30 TAX INCREMENT ECON. DEV. DISTRICT #1-12 166,000 TAX INCREMENT HOUSING DISTRICT #1-1 5,010 TAX INCREMENT HOUSING DISTRICT #1-2 6,280 TAX INCREMENT HOUSING DISTRICT #1-3 2,170 TAX INCREMENT HOUSING DISTRICT #1-4 470 TAX INCREMENT HOUSING DISTRICT #1-5 470 TAX INCREMENT HOUSING DISTRICT #1-6 490 TAX INCREMENT HOUSING DISTRICT #1-7 22,760 TAX INCREMENT HOUSING DISTRICT #1-8 61,320 TAX INCREMENT HOUSING DISTRICT #1-10 167,900 TRASH CARTS 730 WATER AVAILABILITY CHARGE - N. ST. PAUL 1,550 WATER AVAILABILITY CHARGES - ST. PAUL 13,150 TOTAL CAPITAL IMPROVEMENTS BUDGET APPROPRIATIONS $1,560,260 BE IT FURTHER RESOLVED that the Finance Director shall establish a budget for each public improvement project when the Council orders the project and that the budget amounts shall be recorded at amounts specified in the feasibility study for the project. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2016 Debt Service Budget: $11,186,100 Principal 2,160,990 Interest 9,000 Paying Agent Fees 12,600 Fees for Service 51,100 Investment Management Fees $13,419,790 TOTAL DEBT SERVICE BUDGET APPROPRIATIONS December 14, 2015 City Council Meeting Minutes 11 BE IT FURTHER RESOLVED that the above budgets for Governmental Funds are hereby adopted for financial reporting and management control. BE IT FURTHER RESOLVED that the above budgets for all other funds are hereby adopted for management purposes only. BE IT FURTHER RESOLVED that the transfer of appropriations among the various accounts, within a fund, shall only require the approval of the City Manager or his designee. However, City Council approval is required for transfers from contingency accounts. BE IT FURTHER RESOLVED that all appropriations which are not encumbered or expended at the end of the fiscal year shall lapse and shall become part of the unencumbered fund balance which may be appropriated for the next fiscal year except appropriations for capital improvement projects which shall not lapse until the project is completed or canceled by the City Council. Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Koppen Nays – Councilmember Cardinal The motion passed. 2. Meeting of Economic Development Authority (EDA) - The City Council Serves as the EDA Mayor Slawik recessed the City Council Meeting at 8:10 p.m. in order to convene the EDA meeting. Mayor Slawik called the Meeting of the City Council back to order at 8:22 p.m. I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Amendments to the Tree Ordinance and Environmental Chapters – First Reading a. Approval of Ordinance Regulating Trees in the City of Maplewood b. Approval of Tree Standards c. Approval of Ordinance Reconfiguring the City’s Environmental Chapters Interim Environmental and Economic Development Director Carver introduced the staff report. Environmental Planner Finwall gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the first reading of an ordinance regulating trees in the City of Maplewood. Seconded by Councilmember Cardinal Ayes – All The motion passed. December 14, 2015 City Council Meeting Minutes 12 Councilmember Juenemann moved to approve the first reading of tree standards for the City of Maplewood. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann moved to approve the first reading of an ordinance reconfiguring the City’s environmental chapters. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Consider Approval of Transition Agreement between City of Maplewood and the Ramsey Washington Suburban Cable Commission & Comcast City Manager Colman introduced the staff report. City Attorney Kantrud gave the staff report and answered questions of the council. Councilmember Abrams moved to approve the Transition Agreement between City of Maplewood and the Ramsey Washington Suburban Cable Commission & Comcast and authorize the Mayor and Manager to execute the same. Seconded by Councilmember Koppen Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. Erica Huppert, Maplewood Resident 2. Bob Zick, North St. Paul Resident 3. Diana Longrie, Maplewood Resident 4. Kevin Berglund, Maplewood Resident M. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:22 p.m. during Visitor Presentations. The following items were not heard. N. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update 2. Community Racial Equity Initiative December 14, 2015 City Council Meeting Minutes 13 O. COUNCIL PRESENTATIONS 1. Natural Living Expo 2. Recycle Your Holidays 3. Wage Negotiations of the City Manager 4. Bruentrup Heritage Farm 5. Human Rights Commission Meeting from December 7, 2015 6. Rush Line Corridor .