HomeMy WebLinkAbout12-14-2015 City Council Meeting Minutes
December 14, 2015
City Council Meeting Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, December 14, 2015
Council Chambers, City Hall
Meeting No. 23-15
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:05 p.m. by Mayor Slawik.
Mayor Slawik reported on calls from residents regarding the Gateway Trail not being plowed
during the last snow fall. City Manager Coleman gave additional information.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda under Council Presentations:
1. Natural Living Expo
2. Recycle Your Holidays
3. Wage Negotiations of the City Manager
4. Bruentrup Heritage Farm
5. Human Rights Commission Meeting from December 7, 2015
6. Rush Line Corridor
The following item was added to the agenda under New Business:
Consider Approval of Transition Agreement between City of Maplewood and Ramsey
Washington County Suburban Cable Commission & Comcast
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of November 23, 2015 City Council Workshop Minutes
Councilmember Juenemann moved to approve the November 23, 2015 City Council Workshop
December 14, 2015
City Council Meeting Minutes 2
Minutes as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of November 23, 2015 City Council Meeting Minutes
Councilmember Abrams noted a correction under Approval of Agenda and Council
Presentations item 6; the word Hart should be spelled Heart.
Councilmember Juenemann noted that “No action taken” should be added to the end of agenda
item H3.
Councilmember Juenemann moved to approve the November 23, 2015 City Council Meeting
Minutes as amended.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
None
G. CONSENT AGENDA
Councilmember Juenemann moved to approve consent agenda items G1-G13.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 437,313.51 Checks #96287 thru #96324
dated11/19/15 thru 11/24/15
$ 286,462.39 Disbursements via debits to checking account
dated 11/16/15 thru11/20/15
$ 112,131.21 Checks # 96325 thru # 96361
dated 11/23/15 thru 12/01/15
$ 421,375.10 Disbursements via debits to checking account
dated 11/23/15 thru 11/27/15
December 14, 2015
City Council Meeting Minutes 3
$ 124,201.72 Checks #96363 thru # 96411
dated12/02/15 thru 12/08/15
$ 259,664.24 Disbursements via debits to checking account
dated 11/30/15 thru 12/04/15
$ 1,641,148.17 Total Accounts Payable
PAYROLL
$ 530,931.33 Payroll Checks and Direct Deposits dated 11/20/15
$ 1,495.33 Payroll Deduction check # 99101925 thru # 99101927 dated 11/20/15
$ 532,995.76 Payroll Checks and Direct Deposits dated 12/04/15
$ 1,151.53 Payroll Deduction check # 99101947 thru # 99101948 dated 12/04/15
$ 1,066,573.95 Total Payroll
$ 2,707,722.12 GRAND TOTAL
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Approval of Resolution Adopting Ambulance Rates for 2016
Councilmember Juenemann moved to approve the resolution authorizing ambulance rates for
2016. This will take the place of the resolution that was previously approved at the November
23, 2015 meeting.
Resolution 15-12-1284
ADOPTION OF THE 2016 AMBULANCE RATES
WHEREAS, the City of Maplewood has established ambulance rates, and
WHEREAS, city staff has reviewed the ambulance rates.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The updated ambulance rates with a 3% increase and an added 15% surcharge on non-
resident runs shall become effective beginning January 1, 2016, with rates set as
follows:
Residents Non-Residents
Non-transport $656.00 $754.00
Basic life support $1,733.00 $1,993.00
Advanced life support 1 $2,278.00 $2,620.00
Advanced life support 2 $2,513.00 $2,890.00
December 14, 2015
City Council Meeting Minutes 4
Charge per mile $22.50 $25.88
2. The updated ambulance rates are approved for all related ambulance runs received on
or after January 1, 2016.
3. The rates shown will be reviewed by staff on an annual basis with recommendations for
revisions brought to the city council for consideration.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
3. Approval of 2015 Budget Adjustments and Transfers
Councilmember Juenemann moved to approve the transfers and direct the Finance Director to
make the budget adjustments necessary to complete the transactions.
Amount Increase revenue budget Increase expenditure budget
$3,435 101-000-000-3031 101-102-000-4490
$3,630 101-000-000-3516 101-402-000-4011
Seconded by Councilmember Abrams Ayes – All
The motion passed.
4. Approval of 2016 Residential Trash Hauling Rate Price Adjustments
Councilmember Juenemann moved to approve the 2016 residential trash hauling rate price
adjustments. The new monthly rates will go into effect on April 1, 2016.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
5. Approval of Resolution Entering Into a Master Partnership Contract Between the
Minnesota Department of Transportation and the City of Maplewood
Councilmember Juenemann moved to approve the resolution authorizing the City of Maplewood
to enter into a Master Partnership Contract between the Minnesota Department of
Transportation and the City of Maplewood. The Mayor and City Manager are authorized to sign
said Contract signifying council approval. Minor revisions as approved by the City Attorney are
authorized as needed.
Resolution 15-12-1285
MASTER PERTNERSHIP CONTRACT
Whereas, The Minnesota Department of Transportation wishes to cooperate closely with
local units of government to coordinate the delivery of transportation services and maximize the
efficient delivery of such services at all levels of government; and
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City Council Meeting Minutes 5
Whereas, MnDOT and local governments are authorized by Minnesota Statutes sections
471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction,
maintenance and operation of state and local roads; and
Whereas: the parties wish to able to respond quickly and efficiently to such opportunities
for collaboration, and have determined that having the ability to write “work orders” against a
master contract would provide the greatest speed and flexibility in responding to identified
needs.
Therefore, be it resolved:
1. That the City of Maplewood enter into a Master Partnership Contract with the Minnesota
Department of Transportation, a copy of which was before the City Council.
2. That the proper City officers are authorized to execute such contract and any
amendments thereto.
3. That the City Engineer is authorized to negotiate work order contracts pursuant to the
Master Contract, which work order contracts may provide for payment to or from
MnDOT, and that the City Engineer may execute such work order contracts on behalf of
the City of Maplewood without further approval by this City Council.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
6. Approval of Fuel Contracts for 2016
Councilmember Juenemann moved to approve to ratify the gas and diesel fuel contracts with
Mansfield Oil Company of Gainesville, Inc and authorize the City Manager or her designee to
sign said agreement signifying council approval.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
7. Approval of a Resolution Accepting Donation of Laptops to Maplewood Police
Department
Councilmember Juenemann moved to approve the resolution accepting the donation of two
laptops from Dell for the Maplewood Police Department.
Resolution 15-12-1286
EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE MAPLEWOOD POLICE DEPARTMENT
WHEREAS, Dell has presented to the Maplewood Police Department a donation of 2
computers; and
WHEREAS, the Maplewood City Council is appreciative of the donation and commends
Dell for their generous donation,
December 14, 2015
City Council Meeting Minutes 6
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood,
Minnesota, that:
1. The donation is accepted and acknowledged with gratitude; and
2. The donation will be appropriated for the Police Department as designated.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
8. Approval to Purchase Additional Security System Components
Councilmember Juenemann moved to approve to enter into an agreement with
ElectroWatchman to complete the security system additions in an amount not to exceed $6,000
from the IT Fund.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
9. Approval to Purchase Council Chambers Audio/Visual Equipment
Councilmember Juenemann moved to approve to purchase the Council Chambers hardware
improvements from Tierney Brothers not to exceed $80,000 from the IT Fund and then submitt
to Ramsey Washington Suburban Cable Commission for reimbursement.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
10. Approval to Replace Communication Cabling at City Hall
Councilmember Juenemann moved to approve to enter into an agreement with Line 1 Partners
for the installation of communication cabling at City Hall, in an amount not to exceed $22,000
from the IT Fund.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
11. Approve Changing December 28, 2015 City Council Meeting Date
Councilmember Juenemann moved to approve the December 28th meeting be rescheduled to
December 21st due to city council and staff traveling over the holiday season.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
December 14, 2015
City Council Meeting Minutes 7
12. Approval of Agreement with the YMCA to Partner for a Promise Fellow to Serve
At-Risk Maplewood Youth
Councilmember Juenemann moved to approve the agreement between the City of Maplewood
and the YMCA for the purpose of initiating the AmeriCorps Promise Fellow and the Finance
Director be authorized to make any necessary budget adjustments.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
13. Approval of Resolution Accepting a $1,000 Donation from the Ramsey County
Sheriff’s Foundation to the Maplewood Police Department and Reserve Unit
Traffic Control Assistance During the October Fright Farm Events
Councilmember Juenemann moved to approve resolution accepting a $1,000 donation from the
Ramsey County Sheriff’s Foundation.
Resolution 15-12-1287
EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE MAPLEWOOD POLICE DEPARTMENT
WHEREAS, the Ramsey County Sheriff’s Foundation has presented to the Maplewood
Police Department a donation in the amount of $1,000; and
WHEREAS, the Maplewood City Council is appreciative of the donation and commends
the Ramsey County Sherriff’s Foundation for their generous donation and civic efforts,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood,
Minnesota, that:
1. The donation is accepted and acknowledged with gratitude; and
2. The donation will be appropriated for the Police Department as designated; and
3. The appropriate budget adjustments be made.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
H. PUBLIC HEARING
1. Public Hearing on 2016 Tax Levy and Budget
a. Approval of Resolution Certifying Taxes Payable in 2016
b. Approval of Resolution Adopting a Budget for 2016
City Manager Coleman introduced the staff report. Finance Director Bauman gave the staff
report and answered questions of the council.
Mayor Slawik opened the public hearing. The following people spoke:
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City Council Meeting Minutes 8
1. Diane Longrie, Maplewood Resident
2. Bob Zick, North St. Paul Resident
3. Kevin Berglund, Maplewood Resident
4. Tim Kinley, Maplewood Resident
Mayor Slawik closed the public hearing.
Councilmember Koppen moved to approve the Resolution Certifying Taxes Payable in 2016.
Resolution 15-12-1288
CERTIFYING TAXES PAYABLE IN 2016
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD,
MINNESOTA that:
1. The following amounts of taxes be levied for 2015, payable in 2016, upon the net tax
capacity in said City of Maplewood, for the following purposes:
General Fund $13,131,520
Ambulance Service 310,000
Community Center 500,000
Recreation Programs 200,000
Capital Improvement Projects 292,660
Police Vehicle & Equipment 300,000
General Building Replacement 50,000
Fire Truck Replacement 60,000
Redevelopment 25,000
Debt Service 4,476,760
TOTAL LEVY $19,345,940
2. In addition, there is a $316,060 market value based referendum levy for 2015 payable in
2016 to finance the debt service on the 2013B Fire Safety Refunding Bonds. This results
in a total certified City levy of $19,662,000. There is also a proposal for an EDA levy of
$89,270. This would bring the total levy up to $19,751,270 (4.0% increase from 2015).
The net tax capacity based levy of $4,476,760 for Debt Service and the market value based
referendum levy of $316,060 total $4,792,820. This is a net decrease of $2,178,716.90 in the
scheduled levy of $6,971,536.90. The breakdown by Debt Service Fund is attached.
City of MAPLEWOOD Debt Service Fund breakdown
BOND ISSUES
ORIGINAL
PRINCIPAL
DATE
ISSUED
PAYABLE 2016
DEBT LEVY
ADDITIONS OR
REDUCTIONS BY
RESOLUTION
CERTIFIED
DEBT
LEVY
GO IMP 2004B 13,010,000 1-Aug-04 $ 288,938.32 31,361.68 $ 320,300.00
GO IMP 2005A 2,115,000 1-Aug-05 0.00 0.00 0.00
GO IMP 2006A 6,085,000 1-Apr-06 368,506.04 36,493.96 405,000.00
GO IMP 2007A 10,060,000 1-Jul-07 307,484.68 -75,084.68 232,400.00
December 14, 2015
City Council Meeting Minutes 9
GO IMP 2007B 5,090,000 15-Oct-07 326,497.71 -73,497.71 253,000.00
GO IMP 2008A 9,970,000 1-Jul-08 600,974.18 -437,974.18 163,000.00
GO IMP REFUNDING 2008B 1,070,000 1-Jul-08 57,553.13 -51,153.13 6,400.00
GO IMP REFUNDING 2009A 4,680,000 1-Apr-09 442,911.04 -63,411.04 379,500.00
GO IMP REFUNDING 2009B 2,690,000 1-Dec-09 363,855.64 -72,255.64 291,600.00
GO 2010A 11,790,000 10-May-10 0.00 0.00 0.00
GO TIF Refunding 2010B 4,050,000 8-Jul-10 379,417.50 -351,617.50 27,800.00
GO IMP 2011A 10,000,000 1-Jun-11 430,029.41 -163,129.41 266,900.00
GO 2012A 5,780,000 1-Jul-12 522,351.27 -466,951.27 55,400.00
GO 2013A refunding 6,180,000 1-Jun-13 445,625.31 -19,525.31 426,100.00
GO 2013B refunding 3,700,000 18-Dec-13 345,581.25 45,518.75 391,100.00
GO 2014A 7,745,000 1-Aug-14 517,830.76 -66,830.76 451,000.00
GO 2014B refunding 1,255,000 1-Aug-14 296,126.50 59,173.50 355,300.00
GO Imp 2015A refunding 3,790,000 1-Jan-15 562,730.00 -206,030.00 356,700.00
GO 2015B 1,215,000 8-Jul-15 114,765.00 -42,865.00 71,900.00
GO 2015C refunding 7,990,000 8-Jul-15 600,359.16 -260,939.16 339,420.00
$6,971,536.90 -$2,178,716.90 $4,792,820.00
Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members
Abrams, Juenemann and Koppen
Nays – Councilmember Cardinal
The motion passed.
Councilmember Koppen moved to approve the Resolution Adopting a Budget for 2016.
Resolution 15-12-1289
ADOPTING A BUDGET FOR 2016
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD,
MINNESOTA that a budget for 2016 is hereby adopted as outlined in the following summary:
CAPITAL DEBT
OPERATING IMPROVEMENTS SERVICE
BUDGET BUDGET BUDGET TOTAL
Revenues $35,575,640 $4,040,360 $7,469,510 $47,085,510
Net other increases
(decreases) (1,102,660) (178,500) 1,429,650 148,490
Expenditures (34,413,870) (1,560,260) (13,419,790) (49,393,920)
Net change in fund balance $59,110 $2,301,600 ($4,520,630) ($2,159,920)
BE IT FURTHER RESOLVED that the department appropriations totaling $34,413,870
as listed in the budget booklet are hereby approved for the 2016 Operating Budget.
December 14, 2015
City Council Meeting Minutes 10
BE IT FURTHER RESOLVED that the following appropriations are hereby approved for
the 2016 Capital Improvements Budget:
CAPITAL IMPROVEMENT PROJECTS $200,340
FIRE STATION FUND 9,500
FIRE TRUCK REPLACEMENT FUND 73,900
GENERAL BUILDING REPLACEMENT 1,400
LEGACY VILLAGE PARK DEVELOPMENT DISTRICT 40
LEGACY VILLAGE TAX ABATEMENT DISTRICT 3,990
PARK DEVELOPMENT 449,660
POND CLEAN OUT/DREDGING 100,000
POLICE VEHICLES & EQUIPMENT 161,980
REDEVELOPMENT 81,100
RIGHT-OF-WAY 20
STORM CLEANUP 30,000
STREET USE REVITALIZATION 30
TAX INCREMENT ECON. DEV. DISTRICT #1-12 166,000
TAX INCREMENT HOUSING DISTRICT #1-1 5,010
TAX INCREMENT HOUSING DISTRICT #1-2 6,280
TAX INCREMENT HOUSING DISTRICT #1-3 2,170
TAX INCREMENT HOUSING DISTRICT #1-4 470
TAX INCREMENT HOUSING DISTRICT #1-5 470
TAX INCREMENT HOUSING DISTRICT #1-6 490
TAX INCREMENT HOUSING DISTRICT #1-7 22,760
TAX INCREMENT HOUSING DISTRICT #1-8 61,320
TAX INCREMENT HOUSING DISTRICT #1-10 167,900
TRASH CARTS 730
WATER AVAILABILITY CHARGE - N. ST. PAUL 1,550
WATER AVAILABILITY CHARGES - ST. PAUL 13,150
TOTAL CAPITAL IMPROVEMENTS BUDGET APPROPRIATIONS $1,560,260
BE IT FURTHER RESOLVED that the Finance Director shall establish a budget for each
public improvement project when the Council orders the project and that the budget amounts
shall be recorded at amounts specified in the feasibility study for the project.
BE IT FURTHER RESOLVED that the following appropriations are hereby approved for
the 2016 Debt Service Budget:
$11,186,100 Principal
2,160,990 Interest
9,000 Paying Agent Fees
12,600 Fees for Service
51,100 Investment Management Fees
$13,419,790 TOTAL DEBT SERVICE BUDGET APPROPRIATIONS
December 14, 2015
City Council Meeting Minutes 11
BE IT FURTHER RESOLVED that the above budgets for Governmental Funds are
hereby adopted for financial reporting and management control.
BE IT FURTHER RESOLVED that the above budgets for all other funds are hereby
adopted for management purposes only.
BE IT FURTHER RESOLVED that the transfer of appropriations among the various
accounts, within a fund, shall only require the approval of the City Manager or his designee.
However, City Council approval is required for transfers from contingency accounts.
BE IT FURTHER RESOLVED that all appropriations which are not encumbered or
expended at the end of the fiscal year shall lapse and shall become part of the unencumbered
fund balance which may be appropriated for the next fiscal year except appropriations for capital
improvement projects which shall not lapse until the project is completed or canceled by the City
Council.
Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council Members
Abrams, Juenemann and Koppen
Nays – Councilmember Cardinal
The motion passed.
2. Meeting of Economic Development Authority (EDA) - The City Council Serves as
the EDA
Mayor Slawik recessed the City Council Meeting at 8:10 p.m. in order to convene the EDA
meeting.
Mayor Slawik called the Meeting of the City Council back to order at 8:22 p.m.
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Consider Amendments to the Tree Ordinance and Environmental Chapters – First
Reading
a. Approval of Ordinance Regulating Trees in the City of Maplewood
b. Approval of Tree Standards
c. Approval of Ordinance Reconfiguring the City’s Environmental Chapters
Interim Environmental and Economic Development Director Carver introduced the staff report.
Environmental Planner Finwall gave the staff report and answered questions of the council.
Councilmember Juenemann moved to approve the first reading of an ordinance regulating trees
in the City of Maplewood.
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
December 14, 2015
City Council Meeting Minutes 12
Councilmember Juenemann moved to approve the first reading of tree standards for the City of
Maplewood.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Councilmember Juenemann moved to approve the first reading of an ordinance reconfiguring
the City’s environmental chapters.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Consider Approval of Transition Agreement between City of Maplewood and the
Ramsey Washington Suburban Cable Commission & Comcast
City Manager Colman introduced the staff report. City Attorney Kantrud gave the staff report
and answered questions of the council.
Councilmember Abrams moved to approve the Transition Agreement between City of
Maplewood and the Ramsey Washington Suburban Cable Commission & Comcast and
authorize the Mayor and Manager to execute the same.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATION
1. Erica Huppert, Maplewood Resident
2. Bob Zick, North St. Paul Resident
3. Diana Longrie, Maplewood Resident
4. Kevin Berglund, Maplewood Resident
M. ADJOURNMENT
Mayor Slawik adjourned the meeting at 9:22 p.m. during Visitor Presentations. The following
items were not heard.
N. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
2. Community Racial Equity Initiative
December 14, 2015
City Council Meeting Minutes 13
O. COUNCIL PRESENTATIONS
1. Natural Living Expo
2. Recycle Your Holidays
3. Wage Negotiations of the City Manager
4. Bruentrup Heritage Farm
5. Human Rights Commission Meeting from December 7, 2015
6. Rush Line Corridor
.