HomeMy WebLinkAbout2015 12-14 City Council Meeting PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, December 14, 2015
City Hall, Council Chambers
Meeting No. 23-15
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep
all discussions civil as we work through difficult issues tonight. If you are here for
a Public Hearing or to address the City Council, please familiarize yourself with
the Policies and Procedures and Rules of Civility, which are located near the
entrance. Sign in with the City Clerk before addressing the council. At the podium
please state your name and address clearly for the record. All
comments/questions shall be posed to the Mayor and Council. The Mayor will
then direct staff, as appropriate, to answer questions or respond to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of November 23, 2015 City Council Workshop Minutes
2. Approval of November 23, 2015 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
None
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember
requests additional information or wants to make a comment regarding an item, the vote
should be held until the questions or comments are made then the single vote should be
taken. If a councilmember objects to an item it should be removed and acted upon as a
separate item.
1. Approval of Claims
2. Approval of Resolution Adopting Ambulance Rates for 2016
3. Approval of 2015 Budget Adjustments and Transfers
4. Approval of 2016 Residential Trash Hauling Rate Price Adjustments
5. Approval of Resolution Entering Into a Master Partnership Contract Between the
Minnesota Department of Transportation and the City of Maplewood
6. Approval of Fuel Contracts for 2016
7. Approval of a Resolution Accepting Donation of Laptops to Maplewood Police
Department
8. Approval to Purchase Additional Security System Components
9. Approval to Purchase Council Chambers Audio/Visual Equipment
10. Approval to Replace Communication Cabling at City Hall
11. Approve Changing December 28, 2015 City Council Meeting Date
12. Approval of Agreement with the YMCA to Partner for a Promise Fellow to Serve At-
Risk Maplewood Youth
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the Cit y Clerk’s
Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council
Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s
opinions can be heard and understood in a reasonable manner. We appreciate the fact that when
appearing at Council meetings, it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by
your colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk
amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council mem bers,
staff or others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
13. Approval of Resolution Accepting a $1,000 Donation from the Ramsey County
Sheriff’s Foundation to the Maplewood Police Department and Reserve Unit Traffic
Control Assistance During the October Fright Farm Events
H. PUBLIC HEARINGS
1. Public Hearing on 2016 Tax Levy and Budget
a. Approval of Resolution Certifying Taxes Payable in 2016
b. Approval of Resolution Adopting a Budget for 2016
2. Meeting of Economic Development Authority (EDA) - The City Council Serves as
the EDA
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Consider Amendments to the Tree Ordinance and Environmental Chapters – First
Reading
a. Approval of Ordinance Regulating Trees in the City of Maplewood
b. Approval of Tree Standards
c. Approval of Ordinance Reconfiguring the City’s Environmental Chapters
K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes.
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
2. Community Racial Equity Initiative (No Report)
N. COUNCIL PRESENTATIONS
O. ADJOURNMENT
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November 23, 2015
City Council Workshop Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30 P.M. Monday, November 23, 2015
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 5:33 p.m. by Mayor Slawik.
B. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Cardinal moved to approve the agenda as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. 2016 Proposed Budget Presentations
a. Finance Department
b. Executive/Legislative Department
c. 2016 Budget Summary
City Manager introduced the report, Finance Director Bauman gave the Finance
Department proposed budget presentation and answered questions of the council.
Assistant City Manager/Human Resource Director Funk gave the Executive/Legislative
Department proposed budget presentation and answered questions of the council. City
Manager Coleman and Finance Director Bauman gave the 2016 Budget Summary and
answered questions of the council.
F. ADJOURNMENT
Mayor Slawik adjourned the meeting at 6:49 p.m.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, November 23, 2015
Council Chambers, City Hall
Meeting No. 22-15
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:02 p.m. by Mayor Slawik.
Mayor Slawik reported that the Police Department is working with the Human Rights
Commission on Immigration Policies. Police Chief Schnell gave further details.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda:
I2 Approval of Resolution with the BCA on behalf of City Attorney - Prosecution
N1 Ramsey-Washington Watershed District Awards
N2 League of Women Voters Police Panel
N3 Remembrance of Audrey Duellman
N4 Cable Survey
N5 Ramsey County League of Local Government December 3, 2015 Meeting
N6 Hart Safe Video
N7 Rush Line Corridor Meeting
The following item was pulled from the agenda:
J3 Consideration of Amendments to the Tree Ordinance and Environmental Chapters
– First Reading
Councilmember Cardinal moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of November 9, 2015 City Council Workshop Minutes
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Councilmember Juenemann moved to approve the November 9, 2015 City Council
Workshop Minutes as amended/submitted.
Seconded by Councilmember Koppen Ayes – Mayor Slawik, Council
Members Cardinal,
Juenemann and Koppen
Abstain – Councilmember Abrams
The motion passed.
2. Approval of November 9, 2015 City Council Meeting Minutes
Councilmember Juenemann noted the motion for E2 should read City Council Meeting
Minutes as amended.
Councilmember Juenemann moved to approve the November 9, 2015 City Council
Meeting Minutes as amended.
Seconded by Councilmember Koppen Ayes – Mayor Slawik, Council
Members Cardinal,
Juenemann and Koppen
Abstain – Councilmember Abrams
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Retirement Plaque Presentation for Retirees Walter R. Fasulo and Nick J.
Miller
Fire Chief Lukin read and then presented the retirement plaques to retirees Fasulo and
Miller.
G. CONSENT AGENDA
Councilmember Juenemann moved to approve consent agenda items G1-G10.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE
$ 1,035,074.66 Checks # 96055 thru # 96240 (Includes Election Judge Checks)
dated 11/10/15
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$ 232,309.65 Disbursements via debits to checking account
dated 11/02/15 thru 11/06/15
$ 153,067.19 Checks #96241 thru #96286
dated 11/10/15 thru 11/17/15
$ 508,256.99 Disbursements via debits to checking account
dated 11/09/15 thru 11/13/15
$ 1,928,708.49 Total Accounts Payable
PAYROLL
$ 511,515.33 Payroll Checks and Direct Deposits dated 11/06/15
$ 1,151.53 Payroll Deduction check # 99101906 thru #99101907 dated 11/06/15
$ 512,666.86 Total Payroll
$ 2,441,375.35 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of a Resolution Accepting Donation to Maplewood Nature Center
Councilmember Juenemann moved to approve the resolution accepting the donation of
$1,200 to the Maplewood Nature Center to be used towards a new entrance sign at
Maplewood Nature Center and authorize the Finance Director to make the appropriate
budget changes.
Resolution 15-11-1276
Acceptance of Donation
WHEREAS the City of Maplewood and the Parks and Recreation Department
has received a donation of $1,200 from Friends of Maplewood Nature to be used
towards an entrance sign for Maplewood Nature Center.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council
authorizes the City of Maplewood, Parks and Recreation Department to accept this
donation.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval to Enter Into Agreement for Wildlife Management Services
Councilmember Juenemann moved to approve entering into an agreement with USDA
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for sharpshooting deer up to $20,000 Project PM 15.010 and directs the City Manager to
execute said agreement.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Approval of Resolution Adopting 2016 Assessment Rates, Public Works
Permit Fees and Park Availability Charges
Councilmember Juenemann moved to approve the Resolution for Adoption of the 2016
Assessment Rates, Public Works Permit Fees, and Park Availability Charges.
Resolution 15-11-1277
Adoption of the 2016 Assessment Rates, Public Works Permit Fees,
And Park Availability Charges
WHEREAS, the City of Maplewood has established assessment rates, permit
fees, and park availability charges, and
WHEREAS, city staff has reviewed the assessment rates, permit fees, and park
availability charges.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The proposed assessment and improvement rates hereby attached shall
become effective beginning January 1, 2016. Furthermore the special
assessment rates shall be officially established through a benefit appraisal
analysis.
2. The updated public works fees are approved for all related permit
applications received on or after January 1, 2016.
3. The park availability charge (which has not changed from 2015) shall be
effective beginning January 1, 2016.
4. The rates attached will be reviewed by staff on an annual basis with
recommendations for revision brought to the City Council for consideration.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Approval of New Stop Signs at Monastery Way and Benet Road
Councilmember Juenemann moved to approve the two stop signs at the southeast and
northeast corners of the intersection of Monastery Way and Benet Road making this a 4-
way stop intersection.
Seconded by Councilmember Koppen Ayes – All
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The motion passed.
6. Approval of Stop Sign Adjustments at Fenton Avenue/Phalen Place and
Fenton Avenue/Walter Street Intersections
Councilmember Juenemann moved to approve to remove the north/south stop signs on
Phalen Place at the intersection with Fenton Avenue and to install a new stop sign for
the west bound traffic on Fenton Avenue at the intersection with Walter Street.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
7. Approval of Resolution Accepting Insurance Labor-Management
Committee’s (LMC) Recommendation for Employee Insurance Benefits for
2016
Councilmember Juenemann moved to approve the Insurance Labor-Management
Committee’s recommendations to be effective January 1, 2016.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
8. Approval of Resolution Adopting Ambulance Rates for 2016
Councilmember Juenemann moved to approve Resolution Adopting Ambulance Rates
for 2016.
Resolution 15-11-1278
Adoption of the 2016 Ambulance Rates
WHEREAS, the City of Maplewood has established ambulance rates, and
WHEREAS, city staff has reviewed the ambulance rates.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The updated ambulance rates with a 3% increase and an added 15% surcharge on
non-resident runs shall become effective beginning January 1, 2016, with rates set
as follows:
Residents Non-Residents
Non-transport $676.00 $777.00
Basic life support $1,785.00 $2,053.00
Advanced life support 1 $2,346.00 $2,698.00
Advanced life support 2 $2,588.00 $2,976.00
Charge per mile $23.20 $23.20
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2. The updated ambulance rates are approved for all related ambulance runs received
on or after January 1, 2016.
The rates shown will be reviewed by staff on an annual basis with recommendations for
revisions brought to the city council for consideration.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
9. Approval of Resolution Adopting 2016 Environmental and Economic
Development Fees
Councilmember Juenemann moved to approve the Resolution Adopting the 2016
Environmental and Economic Development Fees.
Resolution 15-11-1279
Environmental and Economic Development Fees
WHEREAS, the Maplewood City Council has performed their annual evaluation
of the fees charged by the city for building permits, planning reviews and restaurant
inspections;
WHEREAS, the Maplewood City Council hereby sets the Environmental and
Economic Development Fees for building, planning and health related fees as outlined
on the fee chart entitled 2016 Environmental and Economic Development Fees;
NOW, THEREFORE BE IT RESOLVED, that the City of Maplewood adopt the
above mentioned 2016 fee amounts.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
10. Approval of a Temporary Lawful Gambling – Local Permit for the East Side
Area Business Association (ESABA)
Councilmember Juenemann moved to approve the Lawful Gambling – Local Permit for
the East Side Area Business Association’s Annual Gala on December 3, 2015 at 2100
White Bear Avenue N, Maplewood and acknowledge the Application for Exempt Permit
and waive any objection to the timeliness of said permit, as governed by MN Statute
§349.166.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
1. Beebe Road Street Improvements, City Project 13-10
a. Public Hearing 7:00 pm
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b. Consider Approval of Resolution Ordering Improvement after Public
Hearing (4 votes)
Assistant City Engineer Love gave the staff report and answered questions of the
council.
Mayor Slawik opened the public hearing. The following people spoke:
1. Daniel Brinkman, 2117 Southwind Drive
2. Tim Kinley, 1987 Mesabi Avenue
3. Mark Bradley, 2164 Woodlynn Avenue
4. Bob Zick, Inside Insight News Hour
5. India D’Arcio, 1854 Beebe Road
6. Elizabeth Donley, 1854 Beebe Road
Mayor Slawik closed the public hearing.
Councilmember Juenemann moved to approve the Resolution Ordering the
Improvement for the Beebe Road Street Improvements, City Project 13-10.
Resolution
Ordering Improvement
WHEREAS, a resolution of the City Council adopted the 9th day of November
2015, fixed a date for a council hearing on the proposed street improvements for the
Beebe Road Street Improvements, City Project 13-10.
AND WHEREAS, ten days mailed notice and two weeks published notice of the
hearing was given, and the hearing was duly held on November 23, 2015, and the
council has heard all persons desiring to be heard on the matter and has fully
considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, as follows:
1. That it is necessary, cost-effective and feasible, as detailed in the
feasibility report, that the City of Maplewood make improvements to the Beebe Road
Street Improvements, City Project 13-10.
2. Such improvement is hereby ordered as proposed in the council
resolution adopted the 23rd day of November, 2015.
3. The City Engineer, or his designee, is the designated engineer for this
improvement and is hereby directed to prepare final plans and specifications as
previously directed by the City Council at the November 9, 2015 council meeting.
3. The finance director was authorized to make the financial transfers necessary to
implement the financing plan for the project by the City Council at the November 9,
2015 council meeting. A project budget of $1,522,296 was established. The
approved financing plan is as follows and shall be implemented:
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Approved this 23rd day of November 2015.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Lakewood-Sterling Area Street Improvements, City Project 15-11
a. Public Hearing 7:00 pm
b. Consider Approval of Resolution Ordering Improvement after Public
Hearing (4 votes)
Assistant City Engineer Love gave the staff report and answered questions of the
council.
Mayor Slawik opened the public hearing. The following people spoke:
1. Bob Zick, Inside Insight News Hour
2. Scott Richards, 1162 Marnie Court
3. Tim Kinley, 1987 Mesabi Avenue
Mayor Slawik closed the public hearing.
Councilmember Juenemann moved to approve the Resolution Ordering the
Improvement for the Lakewood-Sterling Area Street Improvements, City Project 15-11.
Resolution 15-11-1281
Ordering Improvement
WHEREAS, a resolution of the City Council adopted the 9th day of November
2015, fixed a date for a council hearing on the proposed street improvements for the
Lakewood-Sterling Area Street Improvements, City Project 15-11.
AND WHEREAS, ten days mailed notice and two weeks published notice of the
hearing was given, and the hearing was duly held on November 23, 2015, and the
council has heard all persons desiring to be heard on the matter and has fully
considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, as follows:
FUNDING SOURCE
TOTAL
AMOUNT
% OF TOTAL
PROJECT
G.O. IMPROVEMENT BONDS $217,846 14%
SANITARY SEWER FUND $173,896 11%
ENVIRONMENTAL UTILITY FUND $86,790 6%
SPECIAL BENEFIT ASSESSMENT BONDS $302,944 20%
St. Paul W.A.C. FUND $7,910 0.5%
State Aid FUNDS $725,000 48%
St. Paul Water $7,910 0.5%
TOTAL FUNDING $1,522,296 100%
ESTIMATED PROJECT COST RECOVERY
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1. That it is necessary, cost-effective and feasible, as detailed in the feasibility
report, that the City of Maplewood make improvements to the Lakewood-Sterling Area
Street Improvements, City Project 15-11.
2. Such improvement is hereby ordered as proposed in the council resolution
adopted the 23rd day of November, 2015.
3. The City Engineer, or his designee, is the designated engineer for this
improvement and is hereby directed to prepare final plans and specifications as
previously directed by the City Council at the November 9, 2015 council meeting.
4. The finance director was authorized to make the financial transfers
necessary to implement the financing plan for the project by the City Council at the
November 9, 2015 council meeting. A project budget of $1,890,364 was established.
The approved financing plan is as follows and shall be implemented:
Approved this 23rd day of November 2015.
Seconded by Councilmember Ayes – All
The motion passed.
3. Public Hearing Regarding Cable Television Franchise for Qwest Broadband
Services d/b/a CenturyLink to Provide Cable Communications Services
Civil Attorney Kantrud gave the staff report and answered questions of the council.
Mayor Slawik opened the public hearing. The following people spoke:
FUNDING SOURCE
TOTAL
AMOUNT
% OF TOTAL
PROJECT
GAS FRANCHISE FEE FUND $520,000 46%
SPECIAL BENEFIT ASSESSMENT $529,575 47%
ENVIRONMENTAL UTILITY FUND $26,189 2%
SANITARY SEWER FUND $47,535 4%
ST PAUL W.A.C. FUND $14,117 1%
AREA #1 FUNDING $1,137,417 100%
FUNDING SOURCE
TOTAL
AMOUNT
% OF TOTAL
PROJECT
G.O. IMPROVEMENT BONDS $368,760 49%
SPECIAL BENEFIT ASSESSMENT $312,475 42%
ST. PAUL WATER $4,757 1%
ST. PAUL W.A.C. FUND $4,757 1%
ENVIRONMENTAL UTILITY FUND $43,648 6%
SANITARY SEWER FUND $18,550 2%
AREA #2 FUNDING $752,947 100%
TOAL PROJECT FUNDING $1,890,364
ESTIMATED PROJECT COST RECOVERY
(LAKEWOOD AREA)
(STERLING AREA)
AREA #1
AREA #2
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1. Bob Zick, Inside Insight News Hour
2. Tim Kinley, 1987 Mesabi Avenue
3. Mark Bradley, 2164 Woodlynn Avenue
Mayor Slawik closed the public hearing.
Patrick Hagerty with Century Link addressed the council to give additional information
and answer questions.
I. UNFINISHED BUSINESS
1. Consider Approval of City Prosecutor Contract with Kelly and Lemmons
City Manager Coleman gave the staff report and answered questions of the council.
Joseph Kelly, Kevin Beck, and Martin Norder with Kelly and Lemmons addressed the
council to answer questions of the council.
Councilmember Cardinal moved to approve the Agreement for Legal Services between
the City of Maplewood and Kelly & Lemmons, P.A for City Prosecution Services.
Seconded by Councilmember Koppen Ayes – Mayor Slawik, Council
Members Cardinal,
Juenemann and Koppen
Nays – Councilmember Abrams
The motion passed.
2. Consider Approval of Resolution with the BCA on Behalf of City Attorney-
Prosecution
Police Chief Schnell gave the staff report and answered questions of the council.
Councilmember Juenemann moved to approve to enter into a Joint Powers Agreement
with the Bureau of Criminal Apprehension on behalf of the City Attorney – Prosecution
Services.
Resolution 15-11-1283
Resolution Approving State of Minnesota Joint Powers Agreements with the
City of Maplewood on Behalf of its City Attorney
WHEREAS, the City of Maplewood on behalf of its Prosecuting Attorney desires
to enter into Joint Powers Agreements with the State of Minnesota, Department of Public
Safety, Bureau of Criminal Apprehension to use systems and tools available over the
State's criminal justice data communications network for which the City is eligible. The
Joint Powers Agreement further provide the City with the ability to add, modify and
delete connectivity, systems and tools over the five year life of the agreement and
obligates the City to pay the costs for the network connection.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood,
Minnesota as follows:
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1. That the State of Minnesota Joint Powers Agreements by and between the State of
Minnesota acting through its Department of Public Safety, Bureau of Criminal
Apprehension and the City of Maplewood on behalf of its Prosecuting Attorney, are
hereby approved. Copies of the Joint Powers Agreement is attached to this Resolution
and made part of it.
2. That the Maplewood City Prosecutor, Joseph A. Kelly (of Kelly and Lemmons, P.A.),
or his or her successor, is designated the Authorized Representative for the Prosecuting
Attorney. The Authorized Representative is also authorized to sign any subsequent
amendment or agreement that may be required by the State of Minnesota to maintain
the City's connection to-the systems and tools offered by the State. ·
To assist the Authorized Representative with the administration of the agreement, Kevin
M. Beck is appointed as the Authorized Representative's designee.
3. That Nora Slawik, the Mayor for the City of Maplewood and Melinda Coleman, the
City Manager, are authorized to sign the State of Minnesota Joint Powers Agreements.
Passed and Adopted by the Council on this 23rd day November, 2015.
Seconded by Councilmember Koppen Ayes – Mayor Slawik, Council
Members Cardinal,
Juenemann and Koppen
Nays – Councilmember Abrams
The motion passed.
The council recessed for 5 minutes.
J. NEW BUSINESS
1. Consider Approval of Resolution for 2016 Annual Liquor License Renewals
for Club, Off-Sale, On-Sale, and Wine
City Clerk/Citizen Services Director Haag gave the staff report.
Councilmember Juenemann moved to approve the Resolution for 2016 Annual Liquor
License Renewals for Club, Off-Sale, On-Sale, and Wine.
Resolution 15-11-1282
2016 Annual Liquor License Renewals for Club, Off-Sale, On-Sale and Wine
RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD,
RAMSEY COUNTY, MINNESOTA, that the following On-Sale, Off-Sale, Club and Wine
Liquor licenses, having been previously duly issued by this Council, are hereby
approved for renewal for one year, effective January 1, 2016, with approvals granted
herein subject to satisfactory results of required Police, Fire, health inspections, and
required documentation submitted:
Off-Sale 3.2 Beer Licenses
Cub Foods #30244
100 County Road B West
Cub Foods #31264
2390 White Bear Avenue
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Maplewood Kwik Mart
2150 McMenemy Street N
Rainbow Foods #7300
2501 White Bear Avenue
SuperAmerica #4022
1750 White Bear Avenue
SuperAmerica #4089
11 Century Avenue South
Off-Sale Intoxicating Liquor Licenses
61 Liquors
700 Maplewood Dr North
A-1 Liquor
19 Century Avenue North
Big Discount Liquor
2515 White Bear Avenue
Costco Wholesale #1021
1431 Beam Avenue East
Cub Discount Liquor
100 West County Road B
Heritage Liquor LLC
1347 Frost Avenue
Maddie’s Liquor
1690 McKnight Road North
Maplewood Wine Cellar
1281 Frost Avenue
Merwin Liquors
1700-D Rice Street
MGM Liquor Warehouse
2950 White Bear Avenue
Party Time Liquor
1835 East Larpenteur Avenue
Princess Liquor ‘n Tobacco
2728 Stillwater Road
Sarrack’s Int’l. Wine & Spirits
2305 Stillwater Road
White Bear Liquor & Wine
2223 White Bear Avenue
On-Sale 3.2 Beer Licenses
Chipotle Mexican Grill #1438
3095 White Bear Ave North
On-Sale Club License
Maplewood Moose Lodge #963
1946 English Street
On-Sale Intoxicating Liquor Licenses
5-8 Tavern & Grill
2289 Minnehaha Avenue
Acapulco Mexican Restaurant
3069 White Bear Avenue
Aramark
2350 Minnehaha Avenue East
Bleechers Bar & Grill
2220 White Bear Avenue
Buffalo Wild Wings #118
3085 White Bear Avenue
Chili’s Grill & Bar #224
1800 Beam Avenue
Chipotle Mexican Grill #224
2303 White Bear Avenue
Tiki Hut
1820 Rice Street North
Goodrich Golf Course
1820 North Van Dyke
Guldens Roadhouse
2999 North Highway 61
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Jake’s City Grille
1745 Beam Avenue East
Jammin’ Wings
1900 County Road D East
Lancer Catering at Keller Golf Course
2166 Maplewood Drive North
McCarron’s Pub and Grill
1986 Rice Street N
Myth
3090 Southlawn Drive North
Olive Garden #1200
1749 Beam Avenue
Osaka Sushi & Hibachi
1900 County Road D E
Outback Steakhouse #2412
1770 Beam Avenue
Red Lobster #0283
2925 White Bear Avenue
Stargate Dance Club
1700 Rice Street, Suite J
T.G.I. Friday’s #0472
3087 White Bear Avenue
The Dog House Bar & Grill
2029 Woodlynn Avenue East
The Ponds at Battle Creek
601 Century Avenue South
On-Sale Wine/Strong Beer Licenses
Bambu Asian Cuisine
1715-A Beam Avenue
Noodles & Company
2865 White Bear Avenue
Taste of India
1745 Co
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
2. Consider Approval of User Service Charges for Fire and EMS Services
Finance Director Bauman and Fire Chief Lukin gave the staff report and answered
questions of the council.
Mayor Slawik moved to approve the User Service Charges for Fire and EMS Services,
all of the items except the $200 for an EMS Non-Transport and $50 for an EMS Life
Assist; further study will be conducted on these two items and compare with other cities
and brought back to the council for further discussion during the first quarter of 2016 .
The charges would be effective January 1, 2016.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Consideration of Amendments to the Tree Ordinance and Environmental
Chapters – First Reading
a. Approval of Ordinance Regulating Trees in the City of Maplewood
b. Approval of Tree Standards
c. Approval of Ordinance Reconfiguring the City’s Environmental
Chapters
Packet Page Number 14 of 204
E2
November 23, 2015
City Council Meeting Minutes 14
This item was pulled from the agenda.
The council took a 5 minute recess.
4. City Manager Performance Evaluation
a. Intent to Close Meeting (§13D.05 subd. 3a)
City Attorney Kantrud stated the meeting is allowed to be closed per MN State Statute
13D.05 subd. 3a.
Mayor Slawik stated that the council will close the meeting for the purposed of discussing
the performance evaluation of City Manager Melinda Coleman. Mayor Slawik closed the
meeting at 9:33 p.m.
Mayor Slawik reopened the council meeting at 9:57 p.m.
Mayor Slawik gave a summary of the closed session.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATION
1. Mark Bradley, 2164 Woodlynn Avenue
2. Tim Kinley, 1987 Mesabi Avenue
3. Bob Zick, Inside Insight News Hour
4. John Wykoff, 2345 Maryland Avenue
5. Peter Fischer, 2443 Standridge
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
City Manager Coleman gave the update to the council calendar.
N. COUNCIL PRESENTATIONS
1. Ramsey Washington Metro Watershed District Awards
Councilmember Juenemann reported Ramsey-Washington County Watershed District
Annual Awards Presentation Banquet she attended on Thursday, November 12, 2015.
2. League of Women Voters Police Panel
Councilmember Juenemann reported that the League of Women Voters hosted a panel
that consisted of area Police Chiefs who discussed local service delivery and officer
training for mental health and domestic violence crises and avoiding racial profiling.
Packet Page Number 15 of 204
E2
November 23, 2015
City Council Meeting Minutes 15
3. Remembrance of Audrey Duellman
Councilmember Juenemann requested the council take a couple of moments to
remember Audrey Duellman a long time volunteer with the City of Maplewood who
recently passed away.
4. Cable Survey
Councilmember Cardinal reported on a cable survey that was conducted by a consultant
that was preparing the cable commission to negotiate with Comcast.
5. Ramsey County League of Local Government
Councilmember Cardinal reported that the Ramsey County League of Local Government
will be holding their annual meeting on Thursday, December 3, 2015 starting at 5:30
p.m. at the Keller Clubhouse with a special presentation on How Orientism within the
Media Enables Endless War by Mnar Muhawesh, Editor, Mint Press News.
6. Hart Safe Video
Councilmember Abrams reported on a public announcement video she participated in
with Fire Chief Lukin and Assistant Fire Chief Mondor on AED’s to work toward making
Maplewood a Heart Safe City. Fire Chief Lukin provided additional information on the
backpacks that are available for individuals to check out to take home to train their entire
family on how to do CRP and use an AED.
7. Rush Line Corridor Meeting
Mayor Slawik reported that the Rush Line and Gateway Corridor Meetings are public
meeting and the schedules are posted online; she then reported on the last Rush Line
Corridor Meeting she attended.
O. ADJOURNMENT
Mayor Slawik adjourned the meeting at 10:41 p.m.
Packet Page Number 16 of 204
TO:Melinda Coleman, City Manager
FROM:Gayle Bauman, Finance Director
DATE:
SUBJECT:Approval of Claims
437,313.51$ Checks #96287 thru #96324
dated11/19/15 thru 11/24/15
286,462.39$ Disbursements via debits to checking account
dated 11/16/15 thru11/20/15
112,131.21$ Checks # 96325 thru # 96361
dated 11/23/15 thru 12/01/15
421,375.10$ Disbursements via debits to checking account
dated 11/23/15 thru 11/27/15
124,201.72$ Checks #96363 thru # 96411
dated12/02/15 thru 12/08/15
259,664.24$ Disbursements via debits to checking account
dated 11/30/15 thru 12/04/15
1,641,148.17$ Total Accounts Payable
530,931.33$ Payroll Checks and Direct Deposits dated 11/20/15
1,495.33$ Payroll Deduction check # 99101925 thru # 99101927
dated 11/20/15
532,995.76$ Payroll Checks and Direct Deposits dated 12/04/15
1,151.53$ Payroll Deduction check # 99101947 thru # 99101948
dated 12/04/15
1,066,573.95$ Total Payroll
2,707,722.12$ GRAND TOTAL
Attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
MEMORANDUM
December 9, 2015
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
G1
Packet Page Number 17 of 204
Check Description Amount
96287 01920 FOOD FOR TRAINING LUNCHEON 224.43
96288 00283 COMMUNITY PARAMEDIC TRAINING 2,515.94
96289 00585 NET BILLABLE TICKETS - OCTOBER 942.50
96290 04206 ATTORNEY SERVICES - DECEMBER 8,000.00
96291 00687 TREE REMOVAL - ROLLING HILLS EASE 2,200.00
00687 TREE/STUMP REMOVAL 2165 KENWOOD 1,305.00
00687 TREE/STUMP REMOVAL 1180 FERNDALE 1,131.00
00687 TREE/STUMP REMOVAL 1225 SKILLMAN 1,044.00
00687 TREE/STUMP REMOVAL 2365 MAPLE LN 517.00
00687 TREE TRIMMING 1216 SHRYER 350.00
00687 TREE TRIMMING 1091 FERNDALE 250.00
96292 00393 MONTHLY SURTAX - OCT 23655123035 1,421.31
96293 00985 WASTEWATER - DECEMBER 245,317.42
96294 05513 REIMB FOR TUITION 9/7 - 10/23 1,615.00
96295 01202 RECREATION BROCHURE - WINTER 1,496.41
96296 01337 911 DISPATCH SERVICES - OCTOBER 30,453.91
01337 CAD SERVICES - OCTOBER 5,824.07
01337 FLEET SUPPORT FEES - OCTOBER 458.64
01337 FLEET SUPPORT FEES - OCTOBER 427.44
96297 01337 MULCH FOR PARKS & RAIN GARDENS 780.00
96298 04133 REIMB FOR TUITION 5/4 - 6/27 2,176.00
96299 05488 PREMIUM - LIFE,LTD,STD - NOVEMBER 7,646.83
96300 01190 ELECTRIC & GAS UTILITY 2,342.08
01190 ELECTRIC & GAS UTILITY 1,779.12
01190 ELECTRIC & GAS UTILITY 240.99
01190 FIRE SIRENS 50.19
96301 05026 2015 - SUMMER SESSION III - AUGUST 577.50
96302 05593 TREE ESCROW REL 1171 LELAND RD E 300.00
96303 00307 REFUND PERMIT 2873 MAPLEWOOD DR N 36.00
96304 00309 PROJ 14-02 MATERIALS TESTS & INSP 1,162.25
96305 00382 REPAIR LOCK GETHSEMANE W-HOUSE 142.50
96306 00003 ESCROW REL CLASSY 1766 HOWARD ST 4,032.96
96307 00003 ESCROW REL BUCK PRO 1481 STERLING 2,006.11
96308 04461 REFUND 80% PROJ 1766 HWY 36 332.53
96309 02506 INSPECTION OF CRANES-MECHANICS 384.00
96310 00532 HR ATTORNEY FEE LABOR REL-OCT 533.00
96311 01175 MONTHLY UTILITIES - OCTOBER 3,305.97
01175 FIBER OPTIC ACCESS CHG - NOVEMBER 1,000.00
96312 00001 R LARSON BLDG 974 MCCLELLAND ST S 117.00
96313 00001 REIMB A STEDT MID DAY FEE MCC 101.77
96314 01359 VEHICLE WASHES - OCTOBER 89.68
96315 03446 DEER PICK UP - OCTOBER 230.00
96316 02001 PHONE SERVICE - NOVEMBER 2,757.70
96317 04578 TREE INSPECTION SERVICES 330.00
96318 02653 FIRE ALARM GOLD PANEL AGREEMENT 6,948.79
96319 05595 BUSINESS CARD PRINTING 28.81
96320 01836 PROJ 14-02 CO RD B TRAIL - HYDRANTS 13,759.35
01836 PRINTING FEES FOR MARKETING 522.87
01836 PRINTING FEES FOR MARKETING 70.00
01836 PRINTING FEES FOR MARKETING 46.06
01836 PRINTING FEES FOR MARKETING 44.00
01836 PRINTING FEES FOR MARKETING 36.00
96321 05342 PROJ 09-09 EAST METRO PSTC PMT#1 58,900.00
96322 05528 CONTRACT 7950665-003 440.28
05528 CONTRACT 7950665-002 278.29
05528 CONTRACT 7950665-004 269.25
05528 CONTRACT 7950665-001 236.45
96323 04104 HVAC UPGRADES-VAVS CITY HALL 16,604.94
96324 05541 HWY 61 & CO RD B STATION MPCA WORK 1,180.17
437,313.5138Checks in this report.
11/24/2015 CENTURY COLLEGE
11/24/2015 GOPHER STATE ONE-CALL
11/24/2015 H A KANTRUD
Check Register
City of Maplewood
11/19/2015
Date Vendor
11/19/2015 THE LITTLE OVEN
11/24/2015 HUGO'S TREE CARE INC
11/24/2015 HUGO'S TREE CARE INC
11/24/2015 HUGO'S TREE CARE INC
11/24/2015 HUGO'S TREE CARE INC
11/24/2015 HUGO'S TREE CARE INC
11/24/2015 HUGO'S TREE CARE INC
11/24/2015 MARIA MULVIHILL
11/24/2015 NYSTROM PUBLISHING CO INC
11/24/2015 RAMSEY COUNTY-PROP REC & REV
11/24/2015 HUGO'S TREE CARE INC
11/24/2015 MN DEPT OF LABOR & INDUSTRY
11/24/2015 METROPOLITAN COUNCIL
11/24/2015 RAMSEY COUNTY-PROP REC & REV
11/24/2015 JEFF SEDLACEK
11/24/2015 SUN LIFE FINANCIAL
11/24/2015 RAMSEY COUNTY-PROP REC & REV
11/24/2015 RAMSEY COUNTY-PROP REC & REV
11/24/2015 RAMSEY COUNTY-PROP REC & REV
11/24/2015 XCEL ENERGY
11/24/2015 ADVANTAGE SPORTS LLC
11/24/2015 BALD EAGLE BUILDERS INC
11/24/2015 XCEL ENERGY
11/24/2015 XCEL ENERGY
11/24/2015 XCEL ENERGY
11/24/2015 ESCROW REFUND
11/24/2015 ESCROW REFUND
11/24/2015 HAGSTROM BUILDER INC.
11/24/2015 COLLINS ELECTRICAL CONST. CO.
11/24/2015 COMMISSIONER OF TRANSPORTATION
11/24/2015 DAVIS LOCK & SAFE
11/24/2015 CITY OF NORTH ST PAUL
11/24/2015 ONE TIME VENDOR
11/24/2015 ONE TIME VENDOR
11/24/2015 HUNT ELECTRIC CORP
11/24/2015 MADDEN GALANTER HANSEN, LLP
11/24/2015 CITY OF NORTH ST PAUL
11/24/2015 S & S TREE SPECIALISTS, INC
11/24/2015 SIMPLEX GRINNELL LP
11/24/2015 ST PAUL PRINTING
11/24/2015 REGAL AUTO WASH BILLING
11/24/2015 RICK JOHNSON DEER & BEAVER INC
11/24/2015 CITY OF ROSEVILLE
11/24/2015 ST PAUL, CITY OF
11/24/2015 ST PAUL, CITY OF
11/24/2015 ST PAUL, CITY OF
11/24/2015 ST PAUL, CITY OF
11/24/2015 ST PAUL, CITY OF
11/24/2015 ST PAUL, CITY OF
11/24/2015 TERRA GENERAL CONTRACTORS
11/24/2015 TOSHIBA FINANCIAL SERVICES (2)
11/24/2015 TOSHIBA FINANCIAL SERVICES (2)
11/24/2015 TOSHIBA FINANCIAL SERVICES (2)
11/24/2015 TOSHIBA FINANCIAL SERVICES (2)
11/24/2015 TRANE U.S. INC.
11/24/2015 WENCK ASSOCIATES, INC.
G1, Attachments
Packet Page Number 18 of 188
Settlement
Date Payee Description Amount
11/16/2015 MN State Treasurer Drivers License/Deputy Registrar 45,408.85
11/16/2015 MN Dept of Natural Resources DNR electronic licenses 684.50
11/16/2015 US Bank Merchant Services Credit Card Billing fee 95.00
11/17/2015 MN State Treasurer Drivers License/Deputy Registrar 56,300.46
11/18/2015 MN State Treasurer Drivers License/Deputy Registrar 14,761.69
11/18/2015 Delta Dental Dental Premium 2,132.92
11/19/2015 MN State Treasurer Drivers License/Deputy Registrar 30,425.97
11/19/2015 MN Dept of Revenue Sales Tax 5,785.00
11/20/2015 MN State Treasurer Drivers License/Deputy Registrar 90,292.12
11/20/2015 MN Dept of Natural Resources DNR electronic licenses 142.50
11/20/2015 US Bank VISA One Card*Purchasing card items 32,385.54
11/20/2015 MN Dept of Revenue Fuel Tax 390.17
11/20/2015 Optum Health DCRP & Flex plan payments 3,772.67
11/20/2015 ICMA (Vantagepointe)Deferred Compensation 3,885.00
286,462.39
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 19 of 204
Transaction
Date Posting Date Merchant Name
Transaction
Amount Name
11/02/2015 11/03/2015 UNIFORMS UNLIMITED INC.$296.96 LONN BAKKE
11/02/2015 11/04/2015 OFFICE DEPOT #1090 $60.64 REGAN BEGGS
11/03/2015 11/05/2015 OFFICE DEPOT #1090 ($6.78)REGAN BEGGS
11/04/2015 11/06/2015 ST PAUL STAMP WORKS INC $24.40 REGAN BEGGS
11/09/2015 11/11/2015 OFFICE DEPOT #1090 $44.26 REGAN BEGGS
11/10/2015 11/12/2015 PAKOR, INC.$446.40 REGAN BEGGS
11/07/2015 11/09/2015 GANDER MOUNTAIN $21.41 MARKESE BENJAMIN
11/08/2015 11/09/2015 GANDER MOUNTAIN $21.43 MARKESE BENJAMIN
11/04/2015 11/05/2015 BESTBUYCOM761685000678 $168.16 CHAD BERGO
11/02/2015 11/03/2015 MILLS FLEET FARM 3100 $71.89 BRIAN BIERDEMAN
11/03/2015 11/04/2015 U OF M PARKING $9.00 OAKLEY BIESANZ
11/05/2015 11/06/2015 PETCO 1652 63516520 $16.05 OAKLEY BIESANZ
11/07/2015 11/09/2015 TANDY LEATHER 158 $72.48 OAKLEY BIESANZ
11/02/2015 11/03/2015 TARGET 00011858 $28.92 NEIL BRENEMAN
11/06/2015 11/12/2015 S&S WORLDWIDE-ONLINE $59.94 NEIL BRENEMAN
10/30/2015 11/02/2015 MOGREN LANDSCAPING $29.25 TROY BRINK
11/05/2015 11/06/2015 U OF M CONTLEARNING $150.00 TROY BRINK
11/12/2015 11/13/2015 FASTENAL COMPANY01 $11.62 TROY BRINK
11/03/2015 11/05/2015 IMPARK 00200149 $10.00 SARAH BURLINGAME
11/05/2015 11/06/2015 CUB FOODS #1599 $41.83 SARAH BURLINGAME
10/30/2015 11/02/2015 THE HOME DEPOT 2801 $1.54 SCOTT CHRISTENSON
11/04/2015 11/05/2015 G&K SERVICES AR $195.26 SCOTT CHRISTENSON
11/10/2015 11/11/2015 VIKING ELECTRIC-CREDIT DE $74.71 SCOTT CHRISTENSON
11/02/2015 11/03/2015 PEAVEY CORP.$130.95 KERRY CROTTY
11/03/2015 11/04/2015 UNIFORMS UNLIMITED INC.$27.97 KERRY CROTTY
11/05/2015 11/06/2015 G&K SERVICES AR $27.16 CHARLES DEAVER
11/06/2015 11/09/2015 DALCO ENTERPRISES, INC $77.83 CHARLES DEAVER
11/04/2015 11/05/2015 U OF M CCE NONCREDIT $65.00 THOMAS DEBILZAN
10/30/2015 11/02/2015 ADAMS PEST CONTROL $148.88 TOM DOUGLASS
10/30/2015 11/02/2015 COMMERCIAL POOL & SPA SUP $57.98 TOM DOUGLASS
11/04/2015 11/05/2015 G&K SERVICES AR $364.42 TOM DOUGLASS
11/04/2015 11/05/2015 NUCO2 LLC $148.81 TOM DOUGLASS
11/04/2015 11/05/2015 NUCO2 LLC $174.63 TOM DOUGLASS
11/04/2015 11/05/2015 NUCO2 LLC $142.94 TOM DOUGLASS
11/04/2015 11/05/2015 NUCO2 LLC $190.62 TOM DOUGLASS
11/04/2015 11/05/2015 NUCO2 LLC $239.16 TOM DOUGLASS
11/04/2015 11/06/2015 THE HOME DEPOT 2801 $24.35 TOM DOUGLASS
11/05/2015 11/06/2015 WW GRAINGER $242.96 TOM DOUGLASS
11/05/2015 11/09/2015 THE HOME DEPOT 2801 $25.96 TOM DOUGLASS
11/10/2015 11/11/2015 WERNER ELECTRIC SPLY NPC ($16.55)TOM DOUGLASS
11/11/2015 11/12/2015 ECOLAB CENTER $331.71 TOM DOUGLASS
11/11/2015 11/12/2015 COMMERCIAL POOL & SPA SUP $365.00 TOM DOUGLASS
11/05/2015 11/06/2015 VIKING INDUSTRIAL CENTER $59.00 DOUG EDGE
11/03/2015 11/04/2015 DAKTRONICS $321.38 CHRISTINE EVANS
11/04/2015 11/05/2015 DAKTRONICS ($21.38)CHRISTINE EVANS
10/30/2015 11/02/2015 THE HOME DEPOT 2801 $124.58 PAUL E EVERSON
11/03/2015 11/04/2015 BEST BUY MHT 00000109 $37.49 MYCHAL FOWLDS
11/03/2015 11/04/2015 IDU*INSIGHT PUBLIC SEC $659.84 MYCHAL FOWLDS
11/10/2015 11/11/2015 AT&T*BILL PAYMENT $37.10 MYCHAL FOWLDS
G1, Attachments
Packet Page Number 20 of 204
10/31/2015 11/02/2015 IDU*INSIGHT PUBLIC SEC $179.80 NICK FRANZEN
11/12/2015 11/13/2015 IDU*INSIGHT PUBLIC SEC $842.66 NICK FRANZEN
11/01/2015 11/02/2015 WEDDINGPAGES INC $335.84 CHRISTINE GIBSON
11/04/2015 11/05/2015 FRESH AND NATURAL $23.21 CHRISTINE GIBSON
11/05/2015 11/09/2015 GRAND CLEANERS $44.34 CHRISTINE GIBSON
11/12/2015 11/13/2015 CUB FOODS #01954 $5.12 JAN GREW HAYMAN
10/29/2015 11/02/2015 T AND T TOOLS $84.00 MARK HAAG
11/10/2015 11/11/2015 HENRIKSEN ACE HARDWARE $11.96 MARK HAAG
11/10/2015 11/12/2015 T AND T TOOLS $147.00 MARK HAAG
11/03/2015 11/04/2015 HENRIKSEN ACE HARDWARE $4.27 MILES HAMRE
11/09/2015 11/10/2015 HENRIKSEN ACE HARDWARE $14.47 TAMARA HAYS
11/10/2015 11/11/2015 HENRIKSEN ACE HARDWARE $104.29 GARY HINNENKAMP
11/02/2015 11/04/2015 OFFICEMAX/OFFICE DEPOT616 $26.37 DAVID JAHN
11/09/2015 11/11/2015 THE HOME DEPOT 2801 $9.80 DAVID JAHN
11/05/2015 11/06/2015 HEJNY RENTAL INC $203.92 DON JONES
11/06/2015 11/10/2015 HEJNY RENTAL INC ($12.10)DON JONES
11/02/2015 11/03/2015 CUB FOODS #1599 $27.74 LOIS KNUTSON
11/04/2015 11/06/2015 FIRST SHRED $94.60 LOIS KNUTSON
11/04/2015 11/06/2015 OFFICE DEPOT #1079 $50.97 LOIS KNUTSON
11/09/2015 11/11/2015 SECRETARY OF STATE $120.00 LOIS KNUTSON
11/10/2015 11/10/2015 PANERA BREAD #601305 $10.80 LOIS KNUTSON
11/10/2015 11/10/2015 PANERA BREAD #601305 $87.81 LOIS KNUTSON
11/10/2015 11/12/2015 OFFICE DEPOT #1090 $230.01 LOIS KNUTSON
11/12/2015 11/13/2015 UNIFORMS UNLIMITED INC.$406.89 BRETT KROLL
11/02/2015 11/03/2015 COMCAST CABLE COMM $73.82 DAVID KVAM
11/05/2015 11/06/2015 THOMSON WEST*TCD $337.49 DAVID KVAM
11/06/2015 11/09/2015 STAMART #5 $23.63 DAVID KVAM
11/06/2015 11/09/2015 U OF M CONTLEARNING $365.00 STEVE LOVE
11/06/2015 11/09/2015 U OF M CONTLEARNING $245.00 STEVE LOVE
11/02/2015 11/03/2015 COMCAST CABLE COMM $2.25 STEVE LUKIN
11/02/2015 11/04/2015 MENARDS OAKDALE MN $9.97 STEVE LUKIN
11/04/2015 11/04/2015 AIRGASS NORTH $28.47 STEVE LUKIN
11/05/2015 11/06/2015 AIRGASS NORTH $213.48 STEVE LUKIN
11/05/2015 11/06/2015 AIRGASS NORTH $127.85 STEVE LUKIN
11/09/2015 11/11/2015 OFFICEMAX/OFFICE DEPOT616 $41.75 STEVE LUKIN
11/13/2015 11/13/2015 COMCAST CABLE COMM $173.72 STEVE LUKIN
11/06/2015 11/06/2015 AMAZON.COM $17.99 JASON MARINO
11/05/2015 11/06/2015 NDC TRAINING $1,125.00 MIKE MARTIN
11/05/2015 11/09/2015 SUNCTRYAIR 3372108969595 $666.20 MIKE MARTIN
11/03/2015 11/05/2015 OFFICEMAX/OFFICE DEPOT616 $51.37 MICHAEL MONDOR
11/06/2015 11/09/2015 HEALTH CARE LOGISTICS $353.49 MICHAEL MONDOR
11/09/2015 11/11/2015 BOUND TREE MEDICAL LLC $459.97 MICHAEL MONDOR
11/05/2015 11/09/2015 RED WING SHOE #727 $200.00 BRYAN NAGEL
10/29/2015 11/02/2015 THE HOME DEPOT 2801 $14.72 JOHN NAUGHTON
11/09/2015 11/11/2015 THE HOME DEPOT 2801 $58.21 JOHN NAUGHTON
10/30/2015 11/02/2015 HENRIKSEN ACE HARDWARE $25.47 RICHARD NORDQUIST
11/03/2015 11/04/2015 UNIFORMS UNLIMITED INC.$29.85 MICHAEL NYE
11/06/2015 11/09/2015 UNIFORMS UNLIMITED INC.$224.96 MICHAEL NYE
10/29/2015 11/02/2015 METRO PRODUCTS INC $5.97 STEVEN PRIEM
10/30/2015 11/02/2015 AUTO PLUS LITTLE CANADA $170.98 STEVEN PRIEM
11/02/2015 11/03/2015 DELEGARD TOOL COMPANY $271.18 STEVEN PRIEM
11/02/2015 11/03/2015 DELEGARD TOOL COMPANY $38.66 STEVEN PRIEM
G1, Attachments
Packet Page Number 21 of 204
11/02/2015 11/04/2015 MENARDS MAPLEWOOD MN $16.94 STEVEN PRIEM
11/02/2015 11/04/2015 ZIEGLER INC COLUMBUS $248.88 STEVEN PRIEM
11/03/2015 11/04/2015 AUTO PLUS LITTLE CANADA $466.70 STEVEN PRIEM
11/03/2015 11/04/2015 AUTO PLUS LITTLE CANADA $154.90 STEVEN PRIEM
11/03/2015 11/04/2015 POLAR CHEVROLET MAZDA $148.53 STEVEN PRIEM
11/03/2015 11/05/2015 TRI-STATE BOBCAT $276.92 STEVEN PRIEM
11/04/2015 11/05/2015 AUTO PLUS LITTLE CANADA $61.95 STEVEN PRIEM
11/05/2015 11/06/2015 MTI $97.54 STEVEN PRIEM
11/06/2015 11/09/2015 POLAR CHEVROLET MAZDA $123.05 STEVEN PRIEM
11/09/2015 11/10/2015 POMP'S TIRE #021 $1,076.00 STEVEN PRIEM
11/09/2015 11/10/2015 FACTORY MTR PTS #1 $208.07 STEVEN PRIEM
11/09/2015 11/10/2015 SOL*SNAP-ON INDUSTRIAL $7.18 STEVEN PRIEM
11/09/2015 11/10/2015 MTI $30.26 STEVEN PRIEM
11/10/2015 11/11/2015 AN FORD WHITE BEAR LAK $1,991.89 STEVEN PRIEM
11/12/2015 11/13/2015 POMP'S TIRE #021 $519.48 STEVEN PRIEM
11/12/2015 11/13/2015 ZARNOTH BRUSH WORKS INC $1,219.20 STEVEN PRIEM
11/12/2015 11/13/2015 DELEGARD TOOL COMPANY $69.73 STEVEN PRIEM
11/12/2015 11/13/2015 METRO PRODUCTS INC $26.49 STEVEN PRIEM
11/12/2015 11/13/2015 METRO PRODUCTS INC $32.52 STEVEN PRIEM
11/04/2015 11/06/2015 PARK SUPPLY OF AMERICA IN $244.59 KELLY PRINS
11/04/2015 11/06/2015 MENARDS OAKDALE MN $38.33 KELLY PRINS
11/04/2015 11/06/2015 MENARDS MAPLEWOOD MN $454.10 KELLY PRINS
11/10/2015 11/11/2015 WW GRAINGER $51.32 KELLY PRINS
11/06/2015 11/09/2015 DALCO ENTERPRISES, INC $137.13 MICHAEL REILLY
10/29/2015 11/02/2015 APPOINTMENT-PLUS/STORMSOU $39.00 LORI RESENDIZ
10/31/2015 11/02/2015 ARC*SERVICES/TRAINING $190.00 LORI RESENDIZ
11/02/2015 11/02/2015 PPL*INSANITY $32.23 LORI RESENDIZ
11/05/2015 11/06/2015 AMAZON.COM $29.97 LORI RESENDIZ
11/07/2015 11/09/2015 LES MILLS WEST COAST $270.00 LORI RESENDIZ
11/10/2015 11/11/2015 G&K SERVICES AR $117.68 LORI RESENDIZ
11/11/2015 11/12/2015 BATTERIES PLUS #31 $17.99 LORI RESENDIZ
10/29/2015 11/02/2015 SEARS ROEBUCK 1122 $169.99 ROBERT RUNNING
10/29/2015 11/02/2015 NORTHERN TOOL EQUIP-MN $249.99 ROBERT RUNNING
11/04/2015 11/05/2015 U OF M CONTLEARNING $150.00 ROBERT RUNNING
11/05/2015 11/09/2015 MNSCU $703.52 ROBERT RUNNING
11/02/2015 11/03/2015 LILLIE SUBURBAN NEWSPAPER $1,225.28 DEB SCHMIDT
11/02/2015 11/03/2015 CUB FOODS #1599 $72.83 DEB SCHMIDT
11/03/2015 11/04/2015 NOODLES & CO WEB 313 $105.05 DEB SCHMIDT
11/03/2015 11/05/2015 ACAPULCO MEXICAN RESTAURA $96.31 DEB SCHMIDT
11/12/2015 11/13/2015 CVS/PHARMACY #01751 $4.81 DEB SCHMIDT
11/04/2015 11/05/2015 IN *ENCOMPASS TELEMATICS,$598.00 PAUL SCHNELL
10/29/2015 11/02/2015 METRO PRODUCTS INC $39.01 SCOTT SCHULTZ
11/05/2015 11/06/2015 G&K SERVICES AR $741.71 SCOTT SCHULTZ
11/05/2015 11/06/2015 FLEXIBLE PIPE TOOL COMPAN $1,115.75 SCOTT SCHULTZ
11/09/2015 11/11/2015 ON SITE SANITATION INC $308.50 SCOTT SCHULTZ
10/30/2015 11/02/2015 USPS.COM CLICK66100611 $23.18 FAITH SHEPPERD
11/09/2015 11/11/2015 OFFICE DEPOT #1090 $89.42 FAITH SHEPPERD
11/09/2015 11/11/2015 OFFICE DEPOT #1105 $14.99 FAITH SHEPPERD
11/05/2015 11/06/2015 UNIFORMS UNLIMITED INC.$373.96 MICHAEL SHORTREED
11/06/2015 11/09/2015 UNIFORMS UNLIMITED INC.$160.47 MICHAEL SHORTREED
11/07/2015 11/09/2015 CUB FOODS #1599 $25.17 MICHAEL SHORTREED
11/12/2015 11/13/2015 GRAFIX SHOPPE $803.00 MICHAEL SHORTREED
G1, Attachments
Packet Page Number 22 of 204
11/02/2015 11/04/2015 OFFICE DEPOT #1090 $84.50 ANDREA SINDT
11/03/2015 11/05/2015 OFFICE DEPOT #1214 $28.39 ANDREA SINDT
10/30/2015 11/02/2015 NATIONAL CAMERA EXCHANGE $44.60 CHRISTINE SOUTTER
10/31/2015 11/02/2015 CUB FOODS #1599 $32.31 RONALD SVENDSEN
11/05/2015 11/06/2015 IN *HUGO'S TREE CARE $1,500.00 CHRIS SWANSON
10/30/2015 11/02/2015 AMAZON MKTPLACE PMTS $65.19 BRIAN TAUZELL
11/05/2015 11/06/2015 HENRIKSEN ACE HARDWARE $2.06 TODD TEVLIN
11/03/2015 11/03/2015 LANDS END $52.25 PAUL THEISEN
11/05/2015 11/09/2015 LOWER TOWN PARKING $8.00 MICHAEL THOMPSON
11/12/2015 11/13/2015 U OF M CONTLEARNING $245.00 MICHAEL THOMPSON
10/30/2015 11/02/2015 COURTYARD BY MARRIOTT STC $321.42 TAMMY WYLIE
11/06/2015 11/06/2015 ULINE *SHIP SUPPLIES $141.56 TAMMY WYLIE
11/06/2015 11/09/2015 B&H PHOTO, 800-606-6969 $56.72 TAMMY WYLIE
11/10/2015 11/12/2015 HARBOR FREIGHT TOOLS 612 $4.24 TAMMY WYLIE
11/10/2015 11/12/2015 THE HOME DEPOT 2801 $21.09 TAMMY WYLIE
11/12/2015 11/13/2015 LYNN CARD COMPANY $61.32 SUSAN ZWIEG
$32,385.54
G1, Attachments
Packet Page Number 23 of 204
Check Description Amount
96325 00986 MONTHLY SAC - OCTOBER 2,460.15
96326 00986 MONTHLY SAC - ADD'L SEPTEMBER 14,760.90
96327 02149 MARKETING & ADVERTISING - NOV 4,000.00
96328 04572 REPAIRS TO THEATER ROOF 3,362.00
04572 REPAIRS TO THEATER ROOF 900.00
96329 04316 AUTO PAWN SYSTEM - OCTOBER 668.70
96330 01819 LOCAL PHONE SERVICE 10/15 - 11/14 706.58
96331 01574 BITUMINOUS MATERIALS FOR PAVING 7,005.47
01574 BITUMINOUS MATERIALS FOR PAVING 399.00
01574 BITUMINOUS MATERIALS FOR PAVING 250.58
96332 05305 CONTRACT 500-0371999 824.08
05305 CONTRACT 500-0371083 815.05
05305 CONTRACT 500-0328559 280.75
05305 CONTRACT 500-0395052 237.74
05305 CONTRACT 500-0380041 104.83
05305 CONTRACT 500-0373496 99.63
05305 CONTRACT 500-0395065 95.29
05305 CONTRACT 500-0349366 78.93
96333 01750 MDSE FOR RESALE 651.72
01750 MDSE FOR RESALE 30.48
96334 01190 ELECTRIC & GAS UTILITY 17,131.04
01190 ELECTRIC & GAS UTILITY 7,766.90
96335 01811 MDSE FOR RESALE 51.00
96336 03310 ADOBE CREATIVE CLOUD SUB (3)1,693.71
96337 05369 ULTRA CLEAN SERVICE - CITY HALL 462.53
05369 CLEANING SUPPLIES - CITY HALL 124.98
96338 05507 MDSE FOR RESALE 614.35
96339 05206 INDIVIDUALS PHOTO ON-LOCATION 150.00
05206 INDIVIDUALS PHOTO ON-LOCATION 75.00
96340 00003 ESCROW SBA NETWORK VERIZON CELL T 1,002.97
96341 00003 ESCROW COMMON BOND-CONCORIDA AR 763.40
96342 00003 ESCROW FAULK & FOSTER-VERIZON HILLW 502.63
96343 00003 ESCROW RSI REC - 1255 COPE AVE E 500.82
96344 05275 TIRE REMOVAL FROM THE PW YARD 613.70
96345 00531 BLACK DIRT STERLING/HILLWOOD 140.00
96346 05368 NEW MARKED SQUAD #941 BUILD UP 9,809.11
96347 00857 LEADERSHIP CONF - XIONG & SMITH 630.00
96348 01069 SWING HANGERS - PARK PLAYGROUNDS 707.90
96349 05356 VIDEOGRAPHER SRVS - OCTOBER 961.40
96350 00001 REFUND D LARSON FOR TRANS MEDIC 123.76
96351 00001 REFUND S JONES FOR TRANS MEDIC 87.01
96352 00001 REFUND J SCHADT FOR TRANS MEDIC 47.91
96353 05103 MEDICAL EVALUATION 2,550.00
96354 01344 ESCROW REL KELLER GOLF COURSE 2,892.59
96355 05338 WASTE & RECYCLING SRVS - NOVEMBER 1,642.60
96356 04246 HANDBOOKS OF THE STREETS 35.50
96357 01578 MISC SUPPLIES 615.80
01578 RAGS,VESTS,GLASSES,FLASHLIGHTS 482.20
01578 SHOP TOWELS/WINTER GLOVES/LIGHT 194.70
96358 05528 CONTRACT 7950665-011 190.95
05528 CONTRACT 7950665-005 183.91
05528 CONTRACT 7950665-010 86.40
96359 04104 AHU 1 & VAV UPGRADES - CITY HALL 18,872.06
96360 01669 FORFEITED VEHICLE TOWING 70.00
96361 05013 FALL HVAC MAINT - MCC 1,915.75
12/01/2015 TRANE U.S. INC.
12/01/2015 TWIN CITIES TRANSPORT &
12/01/2015 YALE MECHANICAL LLC
12/01/2015 TOSHIBA FINANCIAL SERVICES (2)
12/01/2015 TOSHIBA FINANCIAL SERVICES (2)
12/01/2015 TOSHIBA FINANCIAL SERVICES (2)
12/01/2015 T R F SUPPLY CO.
12/01/2015 T R F SUPPLY CO.
12/01/2015 T R F SUPPLY CO.
12/01/2015 RAMSEY COUNTY PARKS & REC.
12/01/2015 REPUBLIC SERVICES #923
12/01/2015 ST STEPHEN'S HUMAN SERVICES
12/01/2015 ONE TIME VENDOR
12/01/2015 ONE TIME VENDOR
12/01/2015 PERFORMANCE PLUS LLC
12/01/2015 MN WI PLAYGROUND
12/01/2015 NORTH SUBURBAN ACCESS CORP
12/01/2015 ONE TIME VENDOR
12/01/2015 FRA-DOR INC.
12/01/2015 HEALTHEAST VEHICLE SERVICES
12/01/2015 LEAGUE OF MINNESOTA CITIES
12/01/2015 ESCROW REFUND
12/01/2015 ESCROW REFUND
12/01/2015 FIRST STATE TIRE RECYCLING
12/01/2015 DAVID GRUPA PORTRAIT
12/01/2015 ESCROW REFUND
12/01/2015 ESCROW REFUND
12/01/2015 CINTAS CORPORATION #470
12/01/2015 COCA-COLA REFRESHMENTS
12/01/2015 DAVID GRUPA PORTRAIT
12/01/2015 BERNATELLO'S PIZZA
12/01/2015 CDW GOVERNMENT INC
12/01/2015 CINTAS CORPORATION #470
12/01/2015 THE WATSON CO INC
12/01/2015 XCEL ENERGY
12/01/2015 XCEL ENERGY
12/01/2015 TOSHIBA FINANCIAL SERVICES (1)
12/01/2015 TOSHIBA FINANCIAL SERVICES (1)
12/01/2015 THE WATSON CO INC
12/01/2015 TOSHIBA FINANCIAL SERVICES (1)
12/01/2015 TOSHIBA FINANCIAL SERVICES (1)
12/01/2015 TOSHIBA FINANCIAL SERVICES (1)
12/01/2015 TOSHIBA FINANCIAL SERVICES (1)
12/01/2015 TOSHIBA FINANCIAL SERVICES (1)
12/01/2015 TOSHIBA FINANCIAL SERVICES (1)
12/01/2015 T A SCHIFSKY & SONS, INC
12/01/2015 T A SCHIFSKY & SONS, INC
12/01/2015 T A SCHIFSKY & SONS, INC
12/01/2015 ETTEL & FRANZ ROOFING CO.
12/01/2015 CITY OF MINNEAPOLIS RECEIVABLES
12/01/2015 PAETEC
11/25/2015 METROPOLITAN COUNCIL
12/01/2015 HEIDI CAREY
12/01/2015 ETTEL & FRANZ ROOFING CO.
Check Register
City of Maplewood
11/30/2015
Date Vendor
11/23/2015 METROPOLITAN COUNCIL
G1, Attachments
Packet Page Number 24 of 204
05013 FALL HVAC MAINT - PARK MAINT 706.7512/01/2015 YALE MECHANICAL LLC
112,131.2137Checks in this report.
G1, Attachments
Packet Page Number 25 of 204
Settlement
Date Payee Description Amount
11/23/2015 MN State Treasurer Drivers License/Deputy Registrar 13,157.33
11/23/2015 U.S. Treasurer Federal Payroll Tax 99,834.55
11/23/2015 P.E.R.A.P.E.R.A.103,633.95
11/23/2015 Empower - State Plan Deferred Compensation 29,165.00
11/24/2015 MN State Treasurer Drivers License/Deputy Registrar 19,155.32
11/24/2015 MidAmerica HRA Flex plan 13,766.77
11/24/2015 Labor Unions Union Dues 3,746.28
11/24/2015 MN State Treasurer State Payroll Tax 20,814.04
11/25/2015 MN State Treasurer Drivers License/Deputy Registrar 63,049.14
11/25/2015 Delta Dental Dental Premium 1,131.45
11/27/2015 MN State Treasurer Drivers License/Deputy Registrar 53,921.27
421,375.10
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 26 of 204
Check Description Amount
96363 02950 C HERMANSON - POLICE RESERVE 664.75
96364 00020 L LILLY - POLICE RESERVE 488.75
96365 00020 S HEFFERNAN - POLICE RESERVE 472.00
96366 00020 M KUNZE - POLICE RESERVE 453.00
96367 00020 T TOUSIGNANT - POLICE RESERVE 442.00
96368 00020 N GRUNDHAUSER - POLICE RESERVE 417.75
96369 00020 G NAUMANN - POLICE RESERVE 372.75
96370 00020 A PATRAW - POLICE RESERVE 346.75
96371 00020 K MAUSTON - POLICE RESERVE 313.50
96372 00020 N KREKELER - POLICE RESERVE 309.75
96373 00020 T OLSON - POLICE RESERVE 281.75
96374 00020 J SORENSEN - POLICE RESERVE 277.75
96375 00020 T HOFMEISTER - POLICE RESERVE 216.50
96376 00020 J JAMES - POLICE RESERVE 184.75
96377 00020 J MCKENZIE - POLICE RESERVE 179.00
96378 00020 C FISHER - POLICE RESERVE 171.25
96379 00020 T VANG - POLICE RESERVE 158.25
96380 00020 T SEIDL - POLICE RESERVE 145.25
96381 00020 L ALDANA - POLICE RESERVE 134.25
96382 00020 T MARTINEZ - POLICE RESERVE 124.75
96383 00020 L LONDROCHE - POLICE RESERVE 111.00
96384 00020 M TESFAGIORGIS - POLICE RESERVE 95.75
96385 00020 Y VANG - POLICE RESERVE 87.75
96386 00020 N NEIS - POLICE RESERVE 74.75
96387 00020 M HELLER - POLICE RESERVE 12.00
96388 00020 L XIONG - POLICE RESERVE 8.50
96389 00020 C YANG - POLICE RESERVE 8.50
########POLICE RESERVE
########POLICE RESERVE
6,552.7527Checks in this report.
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
########POLICE RESERVE
Check Register
City of Maplewood
12/01/2015
Date Vendor
########CHAD HERMANSON
G1, Attachments
Packet Page Number 27 of 204
Check Description Amount
96390 00396 TRANSFER TITLE FORFEITED VEHICLE 20.75
96391 02464 FUNDS FOR CITY HALL ATM 9,000.00
96392 00211 PROJ 15-11 PROF SRVS THRU 11/6 4,488.90
96393 02728 PROJ 14-01 PROF SRVS THRU 10/31 17,570.68
02728 PROJ 09-08 PROF SRVS THRU 10/31 3,531.85
02728 PROJ 12-14 PROF SRVS THRU 10/31 2,913.67
96394 04272 SECURITY CAMERA-NATURE CENTER 6,965.43
04272 SECURITY CAMERA MCC GYM (REPLACE)1,847.35
96395 01409 PROJ 15-24 MISC SERVICES 1,251.17
96396 01750 MDSE FOR RESALE 181.58
96397 01190 ELECTRIC UTILITY 14,762.68
01190 ELECTRIC & GAS UTILITY 1,119.90
01190 ELECTRIC UTILITY 681.25
01190 GAS UTILITY 298.43
01190 ELECTRIC UTILITY 59.90
01190 ELECTRIC UTILITY 29.87
01190 ELECTRIC UTILITY 15.20
96398 05538 JOY PARK CONTRACT FINAL 14,743.00
96399 01811 MDSE FOR RESALE 153.00
96400 00309 PROJ 14-02 MATERIALS TESTS & INSP 163.58
96401 04345 PROJ 15-11 PROPERTY CONSULTING 7,150.00
04345 PROJ 13-10 PROPERTY CONSULTING 5,500.00
96402 00003 ESCROW RELEASE ALOHA 2615 JOY RD 300.00
96403 00827 CLAIM DEDUCTIBLE 11191 (15/16)4,338.52
96404 02008 PROJ 13-02 PW2013-10 CONCRETE REHAB 3,278.90
96405 03446 DEER PICK UP - NOVEMBER 115.00
96406 01418 HALLOWEEN STATION #3/T OVER #2 606.21
01418 CONCESSIONS FOR GYMS/SUPPLIES 198.20
01418 BAKERY CASE FOR ADMISSIONS 85.46
01418 MDSE FOR RESALE 73.46
01418 MDSE FOR RESALE 47.96
96407 00198 WATER UTILITY 2,087.29
96408 01836 STREET LIGHT REPAIR-3056 HAZELWOOD 259.16
01836 STREET LIGHT REPAIR-3056 HAZELWOOD 16.71
01836 RADIO MAINT & SRVS - OCTOBER 16.25
96409 01550 ELECTRICAL INSPECTIONS - NOVEMBER 8,341.20
96410 01876 CONSULTING MGMT TEAM RETREAT 4,920.00
96411 05013 FALL HVAC MAINT - FIRE STATION #3 516.4612/08/2015 YALE MECHANICAL LLC
117,648.9722Checks in this report.
12/08/2015 ST PAUL, CITY OF
12/08/2015 SUMMIT INSPECTIONS
12/08/2015 WHAT WORKS INC
12/08/2015 ST PAUL REGIONAL WATER SRVS
12/08/2015 ST PAUL, CITY OF
12/08/2015 ST PAUL, CITY OF
12/08/2015 SAM'S CLUB DIRECT
12/08/2015 SAM'S CLUB DIRECT
12/08/2015 SAM'S CLUB DIRECT
12/08/2015 RICK JOHNSON DEER & BEAVER INC
12/08/2015 SAM'S CLUB DIRECT
12/08/2015 SAM'S CLUB DIRECT
12/08/2015 ESCROW REFUND
12/08/2015 L M C I T
12/08/2015 RAMSEY COUNTY PUBLIC WORKS
12/08/2015 COMMISSIONER OF TRANSPORTATION
12/08/2015 DAHLEN, DWYER & FOLEY INC.
12/08/2015 DAHLEN, DWYER & FOLEY INC.
12/08/2015 XCEL ENERGY
12/04/2015 FIREFLIES PLAY ENVIRONMENTS
12/08/2015 BERNATELLO'S PIZZA
12/08/2015 XCEL ENERGY
12/08/2015 XCEL ENERGY
12/08/2015 XCEL ENERGY
12/08/2015 XCEL ENERGY
12/08/2015 XCEL ENERGY
12/08/2015 XCEL ENERGY
12/08/2015 PARAGON SOLUTIONS GROUP, INC.
12/08/2015 S E H
12/08/2015 THE WATSON CO INC
12/08/2015 KIMLEY-HORN & ASSOCIATES INC
12/08/2015 KIMLEY-HORN & ASSOCIATES INC
12/08/2015 PARAGON SOLUTIONS GROUP, INC.
12/02/2015 US BANK
12/08/2015 BRAUN INTERTEC CORP.
12/08/2015 KIMLEY-HORN & ASSOCIATES INC
Check Register
City of Maplewood
12/03/2015
Date Vendor
12/02/2015 MN DEPT OF PUBLIC SAFETY
G1, Attachments
Packet Page Number 28 of 204
Settlement
Date Payee Description Amount
11/30/2015 MN Dept of Natural Resources DNR electronic licenses 680.69
12/1/2015 MN Dept of Natural Resources DNR electronic licenses 41,369.50
12/1/2015 US Bank Merchant Services Credit Card Billing fee 89.99
12/2/2015 MN Dept of Natural Resources DNR electronic licenses 42,878.99
12/3/2015 MN Dept of Natural Resources DNR electronic licenses 55,640.85
12/4/2015 MN Dept of Natural Resources DNR electronic licenses 36,735.35
12/4/2015 MN Dept of Natural Resources DNR electronic licenses 398.50
12/4/2015 US Bank VISA One Card*Purchasing card items 70,389.30
12/4/2015 Optum Health DCRP & Flex plan payments 4,815.22
12/4/2015 Delta Dental Dental Premium 2,780.85
12/4/2015 ICMA (Vantagepointe)Deferred Compensation 3,885.00
259,664.24
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 29 of 204
Transaction Date Posting Date Merchant Name Transaction Amount Name
11/16/2015 11/17/2015 MILLS FLEET FARM 2700 $187.97 DAVE ADAMS
11/18/2015 11/19/2015 PITNEYBOWES ONLINEBILL $325.00 GAYLE BAUMAN
11/24/2015 11/25/2015 PITNEYBOWES ONLINEBILL $3,470.00 GAYLE BAUMAN
11/13/2015 11/16/2015 WWW.PERFORATEDPAPER.CO $79.58 REGAN BEGGS
11/18/2015 11/20/2015 PAPER PLUS $527.02 REGAN BEGGS
11/18/2015 11/20/2015 PAPER PLUS $421.62 REGAN BEGGS
11/18/2015 11/20/2015 PAPER PLUS $632.42 REGAN BEGGS
11/19/2015 11/23/2015 PAPER PLUS $263.51 REGAN BEGGS
11/20/2015 11/23/2015 OFFICE DEPOT #1090 $109.30 REGAN BEGGS
11/23/2015 11/25/2015 OFFICE DEPOT #1214 $5.49 REGAN BEGGS
11/16/2015 11/17/2015 SQ *STITCH AND CLEAN $74.61 STANLEY BELDE
11/17/2015 11/18/2015 WWW.NEWEGG.COM $3,208.93 CHAD BERGO
11/24/2015 11/25/2015 PAYPAL *LIUHONGXING $62.99 CHAD BERGO
11/12/2015 11/16/2015 COMO PARK ANIMAL HOSPITAL $192.56 BRIAN BIERDEMAN
11/20/2015 11/20/2015 PET FOOD EXPERTS $1,465.75 BRIAN BIERDEMAN
11/16/2015 11/17/2015 OLD LOG THEATRE $453.61 NEIL BRENEMAN
11/18/2015 11/19/2015 TARGET 00011858 $10.04 NEIL BRENEMAN
11/20/2015 11/23/2015 DICK'S CLOTHING&SPORTING $32.08 NEIL BRENEMAN
11/19/2015 11/23/2015 TRI-STATE BOBCAT $425.00 TROY BRINK
11/17/2015 11/18/2015 BATTERIES PLUS #31 $62.40 BRENT BUCKLEY
11/25/2015 11/27/2015 LIFELINE TRAINING - CA $139.00 SARAH BURLINGAME
11/18/2015 11/19/2015 USPS 26834500133401316 $12.00 DANIEL BUSACK
11/17/2015 11/19/2015 NAPA STORE 3279016 $63.64 JOHN CAPISTRANT
11/21/2015 11/23/2015 NAPA STORE 3279016 $11.49 JOHN CAPISTRANT
11/16/2015 11/18/2015 THE HOME DEPOT 2801 $36.57 SCOTT CHRISTENSON
11/17/2015 11/19/2015 DEPARTMENT OF LABOR AND I $60.00 SCOTT CHRISTENSON
11/17/2015 11/19/2015 DEPARTMENT OF LABOR AND I $50.00 SCOTT CHRISTENSON
11/20/2015 11/23/2015 RYAN PLUMBING AND HEATING $540.00 SCOTT CHRISTENSON
11/20/2015 11/23/2015 TWIN CITY FILTER SERVICE $36.62 SCOTT CHRISTENSON
11/21/2015 11/23/2015 THE TRANE COMPANY $1,830.00 SCOTT CHRISTENSON
11/14/2015 11/16/2015 BATTERIES PLUS #32 $12.95 CHARLES DEAVER
11/12/2015 11/16/2015 THE HOME DEPOT 2801 $56.93 TOM DOUGLASS
11/17/2015 11/18/2015 BREDEMUS HARDWARE CO INC $1,547.60 TOM DOUGLASS
11/17/2015 11/19/2015 OFFICEMAX/OFFICE DEPOT616 $139.36 TOM DOUGLASS
11/18/2015 11/20/2015 DEPARTMENT OF LABOR AND I $30.00 TOM DOUGLASS
11/19/2015 11/20/2015 COMMERCIAL POOL & SPA SUP $57.98 TOM DOUGLASS
11/19/2015 11/20/2015 COMMERCIAL POOL & SPA SUP $149.00 TOM DOUGLASS
11/20/2015 11/23/2015 COMMERCIAL POOL & SPA SUP $326.00 TOM DOUGLASS
11/21/2015 11/23/2015 AMERICAN LOCKER SECURITY $3,061.00 TOM DOUGLASS
11/23/2015 11/24/2015 HENRIKSEN ACE HARDWARE $9.10 TOM DOUGLASS
11/23/2015 11/24/2015 ALBRECHT SIGN COMPANY $2,698.00 TOM DOUGLASS
11/24/2015 11/27/2015 THE HOME DEPOT 2801 $22.08 TOM DOUGLASS
11/25/2015 11/27/2015 HENRIKSEN ACE HARDWARE $8.49 TOM DOUGLASS
11/26/2015 11/27/2015 THE TRANE COMPANY $890.00 TOM DOUGLASS
11/16/2015 11/18/2015 NAPA STORE 3279016 $22.49 DOUG EDGE
11/16/2015 11/18/2015 THE HOME DEPOT 2801 $70.77 DOUG EDGE
11/18/2015 11/20/2015 THE HOME DEPOT 2801 $14.86 DOUG EDGE
11/12/2015 11/16/2015 THE HOME DEPOT 2801 $14.93 ANDREW ENGSTROM
11/23/2015 11/25/2015 ARM OF MN $300.00 ANDREW ENGSTROM
11/17/2015 11/18/2015 FIRST SHRED $28.00 CHRISTINE EVANS
11/19/2015 11/20/2015 RUBBER STAMP END BUTTON C $155.99 CHRISTINE EVANS
11/19/2015 11/20/2015 SPRINT AQUATICS $246.00 CHRISTINE EVANS
11/20/2015 11/20/2015 COMCAST CABLE COMM $83.88 CHRISTINE EVANS
11/20/2015 11/23/2015 OFFICE DEPOT #1090 $50.93 CHRISTINE EVANS
11/23/2015 11/23/2015 COMCAST CABLE COMM $328.70 CHRISTINE EVANS
G1, Attachments
Packet Page Number 30 of 204
11/25/2015 11/27/2015 AMAZON MKTPLACE PMTS $15.76 CHRISTINE EVANS
11/13/2015 11/16/2015 VIMEO PLUS+$59.95 MYCHAL FOWLDS
11/19/2015 11/20/2015 AT SCENE LLC $675.00 MYCHAL FOWLDS
11/21/2015 11/23/2015 COMCAST CABLE COMM $68.95 MYCHAL FOWLDS
11/23/2015 11/24/2015 WW GRAINGER $52.25 MYCHAL FOWLDS
11/25/2015 11/27/2015 HYDROCAD SOFTWARE $240.00 MYCHAL FOWLDS
11/25/2015 11/27/2015 IDENTISYS INC.$632.00 MYCHAL FOWLDS
11/13/2015 11/16/2015 SHI CORP $576.00 NICK FRANZEN
11/15/2015 11/16/2015 THAWTE $519.00 NICK FRANZEN
11/19/2015 11/20/2015 IDU*INSIGHT PUBLIC SEC $2,935.95 NICK FRANZEN
11/21/2015 11/23/2015 BEST BUY MHT 00000158 $32.12 NICK FRANZEN
11/23/2015 11/24/2015 IDU*INSIGHT PUBLIC SEC $94.00 NICK FRANZEN
11/23/2015 11/24/2015 BLS*KEYMETRICSOFTWARE $285.40 NICK FRANZEN
11/24/2015 11/25/2015 IDU*INSIGHT PUBLIC SEC $3,302.35 NICK FRANZEN
11/24/2015 11/25/2015 IDU*INSIGHT PUBLIC SEC $4,488.99 NICK FRANZEN
11/25/2015 11/27/2015 IDU*INSIGHT PUBLIC SEC $309.16 NICK FRANZEN
11/25/2015 11/27/2015 IDU*INSIGHT PUBLIC SEC $1,463.36 NICK FRANZEN
11/27/2015 11/27/2015 AMAZON.COM $495.98 CAROLE GERNES
11/24/2015 11/25/2015 BATTERIES PLUS #31 $9.95 CLARENCE GERVAIS
11/17/2015 11/18/2015 GRANDMAS BAKERY INC $112.70 CHRISTINE GIBSON
11/17/2015 11/18/2015 GRANDMAS BAKERY INC $90.72 CHRISTINE GIBSON
11/17/2015 11/18/2015 GRANDMAS BAKERY INC $254.52 CHRISTINE GIBSON
11/23/2015 11/25/2015 HOBBY LOBBY #587 $23.46 CHRISTINE GIBSON
11/24/2015 11/25/2015 GRANDMAS BAKERY INC $726.96 CHRISTINE GIBSON
11/25/2015 11/27/2015 GRAND CLEANERS $16.63 CHRISTINE GIBSON
11/17/2015 11/18/2015 FRATTALLONES WOODBURY AC $92.07 MARK HAAG
11/12/2015 11/16/2015 THE HOME DEPOT 2801 $38.91 TAMARA HAYS
11/18/2015 11/20/2015 GRUBERS POWER EQUIPMENT $9.78 GARY HINNENKAMP
11/20/2015 11/23/2015 MENARDS MAPLEWOOD MN $10.00 GARY HINNENKAMP
11/24/2015 11/25/2015 JOHN DEERE LANDSCAPES530 $49.13 GARY HINNENKAMP
11/24/2015 11/25/2015 MILLS FLEET FARM 2700 $61.64 GARY HINNENKAMP
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11/16/2015 11/17/2015 DALCO ENTERPRISES, INC $801.76 DAVID JAHN
11/18/2015 11/20/2015 THE HOME DEPOT 2801 $59.95 DAVID JAHN
11/19/2015 11/19/2015 ADAMS PEST CONTROL $318.00 DAVID JAHN
11/19/2015 11/19/2015 ADAMS PEST CONTROL $91.39 DAVID JAHN
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11/24/2015 11/25/2015 DALCO ENTERPRISES, INC $203.50 DAVID JAHN
11/18/2015 11/19/2015 THE UPS STORE 2171 $14.66 JUSTIN JAMES
11/19/2015 11/20/2015 TARGET 00011858 $21.81 JUSTIN JAMES
11/19/2015 11/19/2015 U OF M CONTLEARNING $305.00 JON JAROSCH
11/16/2015 11/17/2015 SPORTS AUTHORITY 0711 $89.99 KEVIN JOHNSON
11/17/2015 11/19/2015 MENARDS MAPLEWOOD MN $80.43 DON JONES
11/18/2015 11/19/2015 U OF M CCE NONCREDIT $65.00 DON JONES
11/16/2015 11/18/2015 OFFICE DEPOT #1080 $14.50 LOIS KNUTSON
11/16/2015 11/18/2015 OFFICE DEPOT #1079 $39.02 LOIS KNUTSON
11/16/2015 11/18/2015 OFFICE DEPOT #1090 $63.72 LOIS KNUTSON
11/18/2015 11/19/2015 FIRST SHRED $7.15 LOIS KNUTSON
11/20/2015 11/23/2015 FIRST SHRED $73.15 LOIS KNUTSON
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11/24/2015 11/24/2015 PANERA BREAD #601305 $10.80 LOIS KNUTSON
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11/24/2015 11/27/2015 OFFICE DEPOT #1090 ($13.18)LOIS KNUTSON
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11/16/2015 11/17/2015 OVERHEAD DOOR COMPANY OF $197.45 STEVE LUKIN
11/16/2015 11/17/2015 OVERHEAD DOOR COMPANY OF $490.90 STEVE LUKIN
11/16/2015 11/18/2015 ASPEN MILLS INC.$205.35 STEVE LUKIN
11/17/2015 11/18/2015 BEST BUY MHT 00000109 $160.67 STEVE LUKIN
11/20/2015 11/23/2015 MENARDS OAKDALE MN $5.33 STEVE LUKIN
11/25/2015 11/27/2015 EMERGENCY APPARATUS MAINT $6,249.69 STEVE LUKIN
11/20/2015 11/23/2015 UNIFORMS UNLIMITED INC.$123.36 JASON MARINO
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11/25/2015 11/27/2015 UNIFORMS UNLIMITED INC.$25.99 BRIAN MICHELETTI
11/13/2015 11/16/2015 BOUND TREE MEDICAL LLC $19.56 MICHAEL MONDOR
11/16/2015 11/18/2015 EVEREST EMERGENCY VEHICLE $25.22 MICHAEL MONDOR
11/18/2015 11/19/2015 IN *PENGUIN COMMUNICATION $774.00 MICHAEL MONDOR
11/20/2015 11/23/2015 VALLEY TROPHY $200.00 MICHAEL MONDOR
11/25/2015 11/27/2015 BOUND TREE MEDICAL LLC $1,399.51 MICHAEL MONDOR
11/17/2015 11/19/2015 RED WING SHOE #727 $212.49 RICHARD NORDQUIST
11/18/2015 11/20/2015 UNIFORMS UNLIMITED INC.$122.98 MICHAEL NYE
11/18/2015 11/20/2015 UNIFORMS UNLIMITED INC.$8.49 MICHAEL NYE
11/20/2015 11/23/2015 THE HOME DEPOT 2801 $34.70 MICHAEL NYE
11/13/2015 11/16/2015 AUTO PLUS LITTLE CANADA $170.70 STEVEN PRIEM
11/16/2015 11/17/2015 AUTO PLUS LITTLE CANADA $14.30 STEVEN PRIEM
11/16/2015 11/17/2015 AN FORD WHITE BEAR LAK $90.90 STEVEN PRIEM
11/17/2015 11/18/2015 ZARNOTH BRUSH WORKS INC $426.00 STEVEN PRIEM
11/17/2015 11/18/2015 AUTO PLUS LITTLE CANADA $350.00 STEVEN PRIEM
11/17/2015 11/18/2015 AUTO PLUS LITTLE CANADA $16.68 STEVEN PRIEM
11/17/2015 11/19/2015 TRI-STATE BOBCAT $25.55 STEVEN PRIEM
11/18/2015 11/19/2015 DELEGARD TOOL COMPANY $246.81 STEVEN PRIEM
11/18/2015 11/19/2015 AUTO PLUS LITTLE CANADA $43.19 STEVEN PRIEM
11/18/2015 11/19/2015 AUTO PLUS LITTLE CANADA $69.95 STEVEN PRIEM
11/18/2015 11/19/2015 AN FORD WHITE BEAR LAK $397.57 STEVEN PRIEM
11/18/2015 11/20/2015 TRI-STATE BOBCAT $71.74 STEVEN PRIEM
11/18/2015 11/20/2015 ZIEGLER INC - RETAIL $19.49 STEVEN PRIEM
11/18/2015 11/20/2015 TERMINAL SUPPLY-MINN 7 $106.02 STEVEN PRIEM
11/19/2015 11/20/2015 HENRIKSEN ACE HARDWARE $2.79 STEVEN PRIEM
11/19/2015 11/20/2015 AUTO PLUS LITTLE CANADA $234.96 STEVEN PRIEM
11/19/2015 11/20/2015 TSS AUTOMOTIVE EQUIPMENT $570.41 STEVEN PRIEM
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11/19/2015 11/20/2015 BAUER BUILT TIRE 18 $830.30 STEVEN PRIEM
11/20/2015 11/23/2015 KATH FUEL OFFICE $105.96 STEVEN PRIEM
11/20/2015 11/23/2015 FASTENAL COMPANY01 $344.78 STEVEN PRIEM
11/20/2015 11/23/2015 FASTENAL COMPANY01 $32.36 STEVEN PRIEM
11/20/2015 11/23/2015 FASTENAL COMPANY01 $75.00 STEVEN PRIEM
11/20/2015 11/23/2015 CERTIFIED LABORATORIES $291.02 STEVEN PRIEM
11/20/2015 11/23/2015 AUTO PLUS LITTLE CANADA $112.16 STEVEN PRIEM
11/20/2015 11/23/2015 ZIEGLER INC COLUMBUS $375.60 STEVEN PRIEM
11/20/2015 11/23/2015 POLAR CHEVROLET MAZDA $61.60 STEVEN PRIEM
11/23/2015 11/25/2015 EMERGENCY AUTOMOTIVE $58.52 STEVEN PRIEM
11/24/2015 11/27/2015 H AND L MESABI COMPANY $399.29 STEVEN PRIEM
11/16/2015 11/18/2015 THE HOME DEPOT 2801 $3.97 KELLY PRINS
11/19/2015 11/23/2015 THE HOME DEPOT 2801 $69.98 KELLY PRINS
11/23/2015 11/24/2015 HIRSHFIELDS/MAPLEWOOD $83.22 KELLY PRINS
11/17/2015 11/19/2015 MINNESOTA OCCUPATIONAL HE $182.20 TERRIE RAMEAUX
11/17/2015 11/18/2015 DALCO ENTERPRISES, INC $344.07 MICHAEL REILLY
11/17/2015 11/18/2015 HILLYARD INC MINNEAPOLIS $1,070.80 MICHAEL REILLY
11/12/2015 11/16/2015 POWDER BLUE PRODUCTIONS $24.95 LORI RESENDIZ
11/22/2015 11/23/2015 LES MILLS WEST COAST INC $34.95 LORI RESENDIZ
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11/25/2015 11/27/2015 PLASTICPRINTERS.COM $574.99 LORI RESENDIZ
11/14/2015 11/16/2015 CTC*CONSTANTCONTACT.COM $60.00 AUDRA ROBBINS
11/17/2015 11/18/2015 CUB FOODS #1599 $5.74 AUDRA ROBBINS
11/17/2015 11/18/2015 MICHAELS STORES 2744 $23.46 AUDRA ROBBINS
11/13/2015 11/16/2015 JOHN DEERE LANDSCAPES530 $42.60 ROBERT RUNNING
11/17/2015 11/18/2015 LILLIE SUBURBAN NEWSPAPER $81.00 DEB SCHMIDT
11/14/2015 11/16/2015 REPUBLIC SERVICES TRASH $596.55 SCOTT SCHULTZ
11/14/2015 11/18/2015 CINTAS 60A SAP $63.51 SCOTT SCHULTZ
11/14/2015 11/18/2015 CINTAS 60A SAP $94.55 SCOTT SCHULTZ
11/24/2015 11/25/2015 MN RECREATION AND PARK A $500.00 SCOTT SCHULTZ
11/24/2015 11/25/2015 MN RECREATION AND PARK A $135.00 SCOTT SCHULTZ
11/24/2015 11/27/2015 SPOK INC $16.10 SCOTT SCHULTZ
11/25/2015 11/27/2015 FLEXIBLE PIPE TOOL COMPAN $178.00 SCOTT SCHULTZ
11/20/2015 11/23/2015 OFFICE DEPOT #1090 $399.02 FAITH SHEPPERD
11/12/2015 11/16/2015 LITTLE VENETIAN $25.00 MICHAEL SHORTREED
11/13/2015 11/16/2015 SUN BADGE COMPANY $92.75 MICHAEL SHORTREED
11/17/2015 11/18/2015 UNIFORMS UNLIMITED INC.$502.87 MICHAEL SHORTREED
11/20/2015 11/23/2015 FBI LEEDA INC $50.00 MICHAEL SHORTREED
11/23/2015 11/24/2015 GRAFIX SHOPPE $256.20 MICHAEL SHORTREED
11/25/2015 11/27/2015 HEALTHEAST TRANSPORTATN $170.04 MICHAEL SHORTREED
11/16/2015 11/18/2015 OFFICE DEPOT #1090 $96.22 ANDREA SINDT
11/18/2015 11/19/2015 IN *VIRTUE PRINTING $244.35 ANDREA SINDT
11/23/2015 11/25/2015 OFFICE DEPOT #1090 $50.79 ANDREA SINDT
11/25/2015 11/27/2015 OFFICE DEPOT #1090 $67.44 ANDREA SINDT
11/18/2015 11/19/2015 FEDEXOFFICE 00006171 $368.63 JAMES TAYLOR
11/14/2015 11/17/2015 LE #869 WOODBURY $83.70 PAUL THEISEN
11/16/2015 11/17/2015 LANDS END ($44.25)PAUL THEISEN
11/17/2015 11/18/2015 LANDMARK RAMP $8.00 MICHAEL THOMPSON
11/24/2015 11/27/2015 OFFICE DEPOT #1090 $48.06 KAREN WACHAL
11/12/2015 11/16/2015 THE HOME DEPOT 2801 ($10.41)TAMMY WYLIE
11/13/2015 11/16/2015 OFFICE DEPOT #1090 $80.32 TAMMY WYLIE
11/13/2015 11/16/2015 OFFICE DEPOT #1090 $146.71 TAMMY WYLIE
11/13/2015 11/16/2015 AMAZON MKTPLACE PMTS $49.98 TAMMY WYLIE
11/16/2015 11/17/2015 AMAZON MKTPLACE PMTS $57.96 TAMMY WYLIE
11/20/2015 11/23/2015 OFFICE DEPOT #1090 $35.52 TAMMY WYLIE
11/24/2015 11/27/2015 SIRCHIE FINGER PRINT LABO $45.84 TAMMY WYLIE
11/26/2015 11/27/2015 ULINE *SHIP SUPPLIES $94.12 TAMMY WYLIE
11/24/2015 11/27/2015 UNIFORMS UNLIMITED INC.$918.86 KAO XIONG
11/18/2015 11/19/2015 DALCO ENTERPRISES, INC $185.64 SUSAN ZWIEG
11/23/2015 11/24/2015 DALCO ENTERPRISES, INC $32.30 SUSAN ZWIEG
$70,389.30
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Packet Page Number 33 of 204
CHECK #CHECK DATE EMPLOYEE NAME
10.35
2.01
297.54
11/20/15 CARNES, JOHN 2,899.44
11/20/15 BIERDEMAN, BRIAN 4,602.93
11/20/15 BUSACK, DANIEL 5,145.78
11/20/15 BELDE, STANLEY 3,764.85
11/20/15 BENJAMIN, MARKESE 3,405.76
11/20/15 BAKKE, LONN 3,357.32
11/20/15 BARTZ, PAUL 5,386.39
11/20/15 ABEL, CLINT 3,143.94
11/20/15 ALDRIDGE, MARK 3,636.32
11/20/15 SHORTREED, MICHAEL 4,379.47
11/20/15 WYLIE, TAMMY 1,781.97
11/20/15 SHEA, STEPHANIE 1,593.17
11/20/15 SHEPPERD, FAITH 2,003.88
11/20/15 KVAM, DAVID 4,506.18
11/20/15 SCHNELL, PAUL 5,196.61
11/20/15 THOMALLA, CAROL 206.01
11/20/15 CORCORAN, THERESA 2,022.59
11/20/15 JAGOE, CAROL 178.35
11/20/15 MAHRE, GERALDINE 174.00
11/20/15 WEAVER, KRISTINE 2,507.39
11/20/15 CARLE, JEANETTE 192.00
11/20/15 RICHTER, CHARLENE 1,260.14
11/20/15 VITT, SANDRA 1,302.43
11/20/15 MOY, PAMELA 1,616.30
11/20/15 OSTER, ANDREA 2,027.02
11/20/15 LARSON, MICHELLE 2,020.38
11/20/15 MECHELKE, SHERRIE 1,212.22
11/20/15 SPANGLER, EDNA 1,310.58
11/20/15 CRAWFORD, LEIGH 1,942.77
11/20/15 LO, CHING 1,057.30
11/20/15 SCHMIDT, DEBORAH 3,248.90
11/20/15 BEGGS, REGAN 1,803.21
11/20/15 HAAG, KAREN 4,660.99
11/20/15 RUEB, JOSEPH 3,180.20
11/20/15 ARNOLD, AJLA 1,449.10
11/20/15 ANDERSON, CAROLE 1,100.66
11/20/15 DEBILZAN, JUDY 2,257.97
11/20/15 BAUMAN, GAYLE 4,977.28
11/20/15 OSWALD, BRENDA 2,079.06
11/20/15 KNUTSON, ALEC 408.00
11/20/15 RAMEAUX, THERESE 3,283.59
11/20/15 JAHN, DAVID 1,978.23
11/20/15 BURLINGAME, SARAH 2,380.50
11/20/15 KNUTSON, LOIS 2,776.44
11/20/15 CHRISTENSON, SCOTT 2,100.37
11/20/15 COLEMAN, MELINDA 5,425.56
11/20/15 FUNK, MICHAEL 4,679.30
11/20/15 KOPPEN, MARVIN 430.99
11/20/15 SLAWIK, NORA 489.68
11/20/15 CARDINAL, ROBERT 430.99
11/20/15 JUENEMANN, KATHLEEN 430.99
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in AmountAMOUNT
11/20/15 ABRAMS, MARYLEE 430.99
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28.93
11/20/15 HAWTHORNE, ROCHELLE 4,441.30
11/20/15 HUTCHINSON, JAMES 405.00
11/20/15 HALE, JOSEPH 427.50
11/20/15 HALWEG, JODI 3,199.15
11/20/15 EVERSON, PAUL 4,236.86
11/20/15 HAGEN, MICHAEL 321.50
11/20/15 DABRUZZI, THOMAS 3,165.76
11/20/15 DAWSON, RICHARD 3,542.76
11/20/15 CRAWFORD - JR, RAYMOND 4,304.29
11/20/15 CRUMMY, CHARLES 392.24
11/20/15 CAPISTRANT, JOHN 457.50
11/20/15 COREY, ROBERT 392.25
11/20/15 BEITLER, NATHAN 154.33
11/20/15 BOURQUIN, RON 1,063.30
11/20/15 BASSETT, BRENT 462.97
11/20/15 BAUMAN, ANDREW 3,341.09
11/20/15 ANDERSON, BRIAN 340.81
11/20/15 BAHL, DAVID 120.00
11/20/15 XIONG, KAO 3,504.22
11/20/15 ZAPPA, ANDREW 2,356.86
11/20/15 VANG, PAM 2,260.50
11/20/15 WENZEL, JAY 3,360.03
11/20/15 THEISEN, PAUL 4,228.54
11/20/15 THIENES, PAUL 4,163.45
11/20/15 SYPNIEWSKI, WILLIAM 3,066.73
11/20/15 TAUZELL, BRIAN 3,004.33
11/20/15 STARKEY, ROBERT 551.00
11/20/15 STEINER, JOSEPH 4,153.69
11/20/15 SCHOEN, ZACHARY 2,767.94
11/20/15 SLATER, BENJAMIN 2,330.22
11/20/15 PETERSON, JARED 2,297.85
11/20/15 REZNY, BRADLEY 4,140.84
11/20/15 OLSON, JULIE 3,129.33
11/20/15 PARKER, JAMES 3,004.33
11/20/15 NYE, MICHAEL 4,153.55
11/20/15 OLDING, PARKER 2,654.10
11/20/15 MICHELETTI, BRIAN 2,931.19
11/20/15 MULVIHILL, MARIA 2,629.05
11/20/15 MCCARTY, GLEN 3,853.20
11/20/15 METRY, ALESIA 5,217.50
11/20/15 LYNCH, KATHERINE 3,004.33
11/20/15 MARINO, JASON 3,504.22
11/20/15 LANGNER, SCOTT 3,129.33
11/20/15 LANGNER, TODD 3,349.26
11/20/15 KREKELER, NICHOLAS 1,048.87
11/20/15 KROLL, BRETT 3,360.03
11/20/15 JOHNSON, KEVIN 3,887.90
11/20/15 KONG, TOMMY 3,403.48
11/20/15 JAMES JR, JUSTIN 543.75
11/20/15 JASKOWIAK, AMANDA 480.00
11/20/15 HOEMKE, MICHAEL 2,500.98
11/20/15 HOFMEISTER, TIMOTHY 496.00
11/20/15 HER, PHENG 3,059.67
11/20/15 HIEBERT, STEVEN 3,540.27
11/20/15 GABRIEL, ANTHONY 3,791.99
11/20/15 HAWKINSON JR, TIMOTHY 3,628.89
11/20/15 FORSYTHE, MARCUS 3,059.67
11/20/15 FRITZE, DEREK 4,710.49
11/20/15 ERICKSON, VIRGINIA 3,807.96
11/20/15 FISHER, CASSANDRA 1,540.00
11/20/15 DEMULLING, JOSEPH 3,674.35
11/20/15 DUGAS, MICHAEL 3,886.37
11/20/15 CROTTY, KERRY 3,986.40
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11/20/15 ORE, JORDAN 1,902.67
11/20/15 NAUGHTON, JOHN 2,308.92
11/20/15 NORDQUIST, RICHARD 2,287.20
11/20/15 HAYS, TAMARA 1,866.87
11/20/15 HINNENKAMP, GARY 2,877.44
11/20/15 KONEWKO, DUWAYNE 4,722.81
11/20/15 HAMRE, MILES 1,852.00
11/20/15 ZIEMAN, SCOTT 184.00
11/20/15 JANASZAK, MEGHAN 1,985.97
11/20/15 LOVE, STEVEN 3,929.38
11/20/15 THOMPSON, MICHAEL 4,952.44
11/20/15 JAROSCH, JONATHAN 3,419.63
11/20/15 LINDBLOM, RANDAL 2,915.03
11/20/15 DUCHARME, JOHN 2,915.02
11/20/15 ENGSTROM, ANDREW 2,935.87
11/20/15 TEVLIN, TODD 2,332.27
11/20/15 BURLINGAME, NATHAN 2,561.78
11/20/15 RUIZ, RICARDO 1,922.67
11/20/15 RUNNING, ROBERT 2,540.67
11/20/15 NAGEL, BRYAN 3,814.31
11/20/15 OSWALD, ERICK 2,368.53
11/20/15 JONES, DONALD 2,302.50
11/20/15 MEISSNER, BRENT 2,316.27
11/20/15 DEBILZAN, THOMAS 2,318.50
11/20/15 EDGE, DOUGLAS 2,280.10
11/20/15 BRINK, TROY 2,909.95
11/20/15 BUCKLEY, BRENT 2,300.27
11/20/15 CORTESI, LUANNE 2,020.37
11/20/15 SINDT, ANDREA 2,654.60
11/20/15 LUKIN, STEVEN 4,939.44
11/20/15 ZWIEG, SUSAN 1,238.00
11/20/15 TROXEL, REID 565.88
11/20/15 GERVAIS-JR, CLARENCE 4,239.86
11/20/15 STREFF, MICHAEL 3,710.67
11/20/15 SVENDSEN, RONALD 3,793.31
11/20/15 RODRIGUEZ, ROBERTO 192.92
11/20/15 SEDLACEK, JEFFREY 3,502.27
11/20/15 RICE, CHRISTOPHER 128.60
11/20/15 RODDY, BRETT 308.64
11/20/15 RAINEY, JAMES 1,298.89
11/20/15 RANGEL, DERRICK 334.38
11/20/15 PETERSON, ROBERT 3,649.55
11/20/15 POWERS, KENNETH 739.47
11/20/15 PARROW, JOSHUA 205.76
11/20/15 PETERSON, MARK 840.00
11/20/15 OPHEIM, JOHN 427.50
11/20/15 PACHECO, ALPHONSE 360.11
11/20/15 NOWICKI, PAUL 167.18
11/20/15 OLSON, JAMES 3,312.82
11/20/15 NIELSEN, KENNETH 360.00
11/20/15 NOVAK, JEROME 3,542.76
11/20/15 MONDOR, MICHAEL 3,958.19
11/20/15 MORGAN, JEFFERY 181.09
11/20/15 LOCHEN, MICHAEL 493.07
11/20/15 MERKATORIS, BRETT 344.03
11/20/15 KUBAT, ERIC 3,162.40
11/20/15 LINDER, TIMOTHY 3,162.40
11/20/15 KERSKA, JOSEPH 1,298.90
11/20/15 KONDER, RONALD 745.94
11/20/15 KANE, ROBERT 1,113.75
11/20/15 KARRAS, JAMIE 154.33
11/20/15 JANSEN, CHAD 257.22
11/20/15 JUREK, GREGORY 462.97
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59.80
-90.00
11/20/15 GRUENHAGEN, LINDA 551.16
11/20/15 GUSTAFSON, BRENDA 95.00
11/20/15 ERICKSON-CLARK, CAROL 37.50
11/20/15 GARTNER, DARYL 50.75
11/20/15 CLARK, PAMELA 94.05
11/20/15 DEMPSEY, BETH 395.27
11/20/15 BUCKLEY, BRITTANY 30.15
11/20/15 BUTLER, ANGELA 118.63
11/20/15 YANG, YOUA 291.50
11/20/15 BEAR, AMANDA 178.50
11/20/15 ST SAUVER, CRAIG 514.50
11/20/15 WISTL, MOLLY 161.26
11/20/15 RUZICHKA, JANICE 220.00
11/20/15 SKRYPEK, JOSHUA 564.41
11/20/15 KUHN, MATTHEW 222.75
11/20/15 O'CONNER, TERRINA 688.75
11/20/15 HOFMEISTER, MARY 1,384.42
11/20/15 KRECH, TRAVIS 198.00
11/20/15 GIBSON, CHRISTINE 2,079.97
11/20/15 HENDRICKS, JENNIFER 538.90
11/20/15 DIONNE, ANN 414.76
11/20/15 EVANS, CHRISTINE 2,152.56
11/20/15 BARAHONA, FREYA 355.50
11/20/15 CRANDALL, KRISTA 148.85
11/20/15 SCHULTZ, SCOTT 3,856.84
11/20/15 WILBER, JEFFREY 2,108.13
11/20/15 HAAG, MARK 2,784.31
11/20/15 JENSEN, JOSEPH 1,815.47
11/20/15 VUKICH, CANDACE 300.00
11/20/15 ADAMS, DAVID 2,185.60
11/20/15 RYCHLICKI, NICHOLE 190.00
11/20/15 TAYLOR, JAMES 3,570.21
11/20/15 ROBBINS, CAMDEN 286.00
11/20/15 RUSS, KAYLA 246.88
11/20/15 MARIANI, ISABELLA 112.00
11/20/15 ROBBINS, AUDRA 3,480.21
11/20/15 JACOBS, ROCHELLE 315.00
11/20/15 LOPEZ, ANGELA 70.00
11/20/15 GORACKI, GERALD 61.75
11/20/15 GUENTHER, THOMAS 36.00
11/20/15 BRENEMAN, NEIL 2,533.34
11/20/15 CULVER, BAILEY 50.00
11/20/15 WELLENS, MOLLY 1,898.61
11/20/15 BJORK, BRANDON 294.25
11/20/15 SWANSON, CHRIS 1,951.57
11/20/15 WEIDNER, JAMES 1,408.00
11/20/15 CARVER, NICHOLAS 4,473.03
11/20/15 SWAN, DAVID 2,939.57
11/20/15 MARTIN, MICHAEL 3,338.93
11/20/15 BRASH, JASON 2,855.87
11/20/15 FINWALL, SHANN 3,518.07
11/20/15 LORENZ, DANIELA 420.00
11/20/15 JOHNSON, ELIZABETH 1,590.05
11/20/15 KROLL, LISA 2,092.37
11/20/15 GAYNOR, VIRGINIA 3,478.53
11/20/15 HOIER, KARA 794.47
11/20/15 SOUTTER, CHRISTINE 113.75
11/20/15 WACHAL, KAREN 1,106.88
11/20/15 HAYMAN, JANET 1,361.18
11/20/15 HUTCHINSON, ANN 2,845.81
11/20/15 DEAVER, CHARLES 485.51
11/20/15 GERNES, CAROLE 402.52
11/20/15 BIESANZ, OAKLEY 1,767.40
G1, Attachments
Packet Page Number 37 of 204
156.98
99101918
99101919
99101920
99101921
99101922
99101923
99101924
530,931.33
11/20/15 AUBUCHON, IMAGINARA 138.00
11/20/15 VANG, VICHAI 55.00
11/20/15 SWIECH, CAITLYN 126.00
11/20/15 SWIECH, TAYLOR 42.00
11/20/15 ERICKSON, MOLLY 42.00
11/20/15 KRENZ, KATELYN 28.00
11/20/15 FRANZEN, NICHOLAS 3,675.28
11/20/15 ABBOTT, MCKENZIE 84.00
11/20/15 BERGO, CHAD 2,907.76
11/20/15 FOWLDS, MYCHAL 4,096.38
11/20/15 WOEHRLE, MATTHEW 2,385.59
11/20/15 XIONG, BOON 1,665.07
11/20/15 OJCZYK, CYNTHIA 288.00
11/20/15 PRIEM, STEVEN 2,585.69
11/20/15 REILLY, MICHAEL 2,247.29
11/20/15 STEFFEN, MICHAEL 108.00
11/20/15 MALONEY, SHAUNA 63.00
11/20/15 PRINS, KELLY 2,003.89
11/20/15 KRECH, ELAINE 689.92
11/20/15 MAIDMENT, COLIN 714.92
11/20/15 DOUGLASS, TOM 2,397.74
11/20/15 HEINTZ, JOSHUA 231.75
11/20/15 CRAWFORD, SHAWN 562.50
11/20/15 CRAYNE, WILLIAM 216.00
11/20/15 MOSLOSKI, JESSICA 99.00
11/20/15 AUSTIN, CATHERINE 180.00
11/20/15 FRANZMEIER, EILEEN 96.75
11/20/15 GRACE, EMILY 204.76
11/20/15 CHRISTAL, JENNIFER 32.50
11/20/15 ELLISON, LELIA 117.00
11/20/15 BOSLEY, CAROL 130.50
11/20/15 BUTLER-MILLER, JADE 112.50
11/20/15 ZIMMERMAN, JANE 172.01
11/20/15 BILJAN, MERANDA 144.00
11/20/15 WAKEM, CAITLYN 36.00
11/20/15 YANG, JUDY 176.00
11/20/15 TUPY, MARCUS 96.00
11/20/15 WAGNER, JODY 115.00
11/20/15 TREPANIER, TODD 244.14
11/20/15 TRUONG, CHAU 56.00
11/20/15 SMITH, JEROME 168.63
11/20/15 SMITLEY, SHARON 215.73
11/20/15 SCHREIER, ROSEMARIE 122.76
11/20/15 SMITH, ANN 124.80
11/20/15 ROMERO, JENNIFER 70.50
11/20/15 SCHERER, KATHLENE 145.20
11/20/15 RESENDIZ, LORI 2,966.45
11/20/15 ROLLERSON, TERRANCE 30.38
11/20/15 OHS, CYNTHIA 151.13
11/20/15 RANEY, COURTNEY 803.66
11/20/15 MUSKAT, JULIE 121.76
11/20/15 NITZ, CARA 349.60
11/20/15 LAMSON, ELIANA 27.38
11/20/15 MCKILLOP, AMANDA 199.89
11/20/15 IACARELLA-FUDALI, BARBARA 114.00
11/20/15 JOHNSON, BARBARA 459.91
11/20/15 HAASCH, ANGELA 66.50
11/20/15 HOLMBERG, LADONNA 153.76
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Packet Page Number 38 of 204
CHECK #CHECK DATE EMPLOYEE NAME
12/04/15 DEMULLING, JOSEPH 4,164.06
12/04/15 CARNES, JOHN 3,112.92
12/04/15 CROTTY, KERRY 4,125.61
12/04/15 BIERDEMAN, BRIAN 4,411.59
12/04/15 BUSACK, DANIEL 4,027.98
12/04/15 BELDE, STANLEY 3,477.19
12/04/15 BENJAMIN, MARKESE 3,377.51
12/04/15 BAKKE, LONN 3,357.32
12/04/15 BARTZ, PAUL 3,357.32
12/04/15 ABEL, CLINT 3,403.48
12/04/15 ALDRIDGE, MARK 3,703.81
12/04/15 SHORTREED, MICHAEL 4,379.47
12/04/15 WYLIE, TAMMY 1,781.97
12/04/15 SHEA, STEPHANIE 1,593.18
12/04/15 SHEPPERD, FAITH 2,003.88
12/04/15 KVAM, DAVID 4,506.18
12/04/15 SCHNELL, PAUL 5,196.61
12/04/15 WEAVER, KRISTINE 2,507.39
12/04/15 CORCORAN, THERESA 2,022.59
12/04/15 RICHTER, CHARLENE 976.70
12/04/15 VITT, SANDRA 923.50
12/04/15 MOY, PAMELA 1,714.66
12/04/15 OSTER, ANDREA 2,027.02
12/04/15 LARSON, MICHELLE 2,020.38
12/04/15 MECHELKE, SHERRIE 1,212.22
12/04/15 SPANGLER, EDNA 1,605.66
12/04/15 CRAWFORD, LEIGH 1,942.77
12/04/15 LO, CHING 834.99
12/04/15 SCHMIDT, DEBORAH 3,248.90
12/04/15 HAAG, KAREN 4,860.99
12/04/15 KELSEY, CONNIE 352.50
12/04/15 ARNOLD, AJLA 1,921.50
12/04/15 BEGGS, REGAN 1,803.20
12/04/15 DEBILZAN, JUDY 2,257.97
12/04/15 RUEB, JOSEPH 3,180.20
12/04/15 OSWALD, BRENDA 2,079.08
12/04/15 ANDERSON, CAROLE 1,232.15
12/04/15 RAMEAUX, THERESE 3,283.59
12/04/15 BAUMAN, GAYLE 5,177.28
12/04/15 JAHN, DAVID 2,242.00
12/04/15 BURLINGAME, SARAH 2,380.50
12/04/15 KNUTSON, LOIS 2,503.61
12/04/15 CHRISTENSON, SCOTT 2,126.29
12/04/15 COLEMAN, MELINDA 5,925.56
12/04/15 FUNK, MICHAEL 5,079.30
12/04/15 KOPPEN, MARVIN 430.99
12/04/15 SLAWIK, NORA 489.68
12/04/15 CARDINAL, ROBERT 430.99
12/04/15 JUENEMANN, KATHLEEN 430.99
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in AmountAMOUNT
12/04/15 ABRAMS, MARYLEE 430.99
G1, Attachments
Packet Page Number 39 of 204
360.00
15.24
75.00
12/04/15 HALWEG, JODI 3,502.27
12/04/15 HAWTHORNE, ROCHELLE 3,995.33
12/04/15 HAGEN, MICHAEL 729.81
12/04/15 HALE, JOSEPH 312.00
12/04/15 DAWSON, RICHARD 4,232.88
12/04/15 EVERSON, PAUL 5,434.02
12/04/15 CRUMMY, CHARLES 205.76
12/04/15 DABRUZZI, THOMAS 3,307.02
12/04/15 COREY, ROBERT 458.90
12/04/15 CRAWFORD - JR, RAYMOND 3,784.70
12/04/15 CAPISTRANT, JACOB 389.03
12/04/15 CAPISTRANT, JOHN 491.25
12/04/15 BEITLER, NATHAN 499.92
12/04/15 BOURQUIN, RON 1,029.00
12/04/15 BASSETT, BRENT 131.83
12/04/15 BAUMAN, ANDREW 2,933.77
12/04/15 ANDERSON, BRIAN 411.55
12/04/15 BAHL, DAVID 401.25
12/04/15 XIONG, KAO 3,172.78
12/04/15 ZAPPA, ANDREW 2,493.81
12/04/15 VANG, PAM 2,195.01
12/04/15 WENZEL, JAY 3,321.58
12/04/15 THEISEN, PAUL 3,300.09
12/04/15 THIENES, PAUL 4,301.99
12/04/15 SYPNIEWSKI, WILLIAM 3,688.29
12/04/15 TAUZELL, BRIAN 3,488.70
12/04/15 STARKEY, ROBERT 471.25
12/04/15 STEINER, JOSEPH 3,763.69
12/04/15 SCHOEN, ZACHARY 2,711.02
12/04/15 SLATER, BENJAMIN 330.22
12/04/15 PETERSON, JARED 2,232.36
12/04/15 REZNY, BRADLEY 3,526.27
12/04/15 OLSON, JULIE 3,360.03
12/04/15 PARKER, JAMES 3,207.59
12/04/15 NYE, MICHAEL 4,538.68
12/04/15 OLDING, PARKER 2,920.77
12/04/15 MICHELETTI, BRIAN 2,838.97
12/04/15 MULVIHILL, MARIA 2,842.50
12/04/15 MCCARTY, GLEN 3,716.04
12/04/15 METRY, ALESIA 3,360.96
12/04/15 LYNCH, KATHERINE 3,004.33
12/04/15 MARINO, JASON 3,273.52
12/04/15 LANGNER, SCOTT 3,129.33
12/04/15 LANGNER, TODD 3,518.77
12/04/15 KREKELER, NICHOLAS 1,048.87
12/04/15 KROLL, BRETT 3,417.71
12/04/15 JOHNSON, KEVIN 4,283.32
12/04/15 KONG, TOMMY 3,244.68
12/04/15 JAMES JR, JUSTIN 464.00
12/04/15 JASKOWIAK, AMANDA 480.00
12/04/15 HOEMKE, MICHAEL 2,949.23
12/04/15 HOFMEISTER, TIMOTHY 511.24
12/04/15 HER, PHENG 3,225.67
12/04/15 HIEBERT, STEVEN 3,479.68
12/04/15 GABRIEL, ANTHONY 4,688.68
12/04/15 HAWKINSON JR, TIMOTHY 3,677.68
12/04/15 FORSYTHE, MARCUS 3,239.69
12/04/15 FRITZE, DEREK 3,237.49
12/04/15 ERICKSON, VIRGINIA 3,385.94
12/04/15 FISHER, CASSANDRA 1,540.01
12/04/15 DUGAS, MICHAEL 4,717.61
G1, Attachments
Packet Page Number 40 of 204
12/04/15 NAUGHTON, JOHN 2,308.91
12/04/15 HAYS, TAMARA 1,833.97
12/04/15 HINNENKAMP, GARY 2,693.50
12/04/15 KONEWKO, DUWAYNE 4,922.81
12/04/15 HAMRE, MILES 1,852.00
12/04/15 ZIEMAN, SCOTT 80.00
12/04/15 JANASZAK, MEGHAN 1,985.97
12/04/15 LOVE, STEVEN 3,929.36
12/04/15 THOMPSON, MICHAEL 5,152.44
12/04/15 JAROSCH, JONATHAN 3,444.34
12/04/15 LINDBLOM, RANDAL 2,915.03
12/04/15 DUCHARME, JOHN 2,915.02
12/04/15 ENGSTROM, ANDREW 2,935.87
12/04/15 TEVLIN, TODD 2,330.27
12/04/15 BURLINGAME, NATHAN 2,586.41
12/04/15 RUIZ, RICARDO 1,902.67
12/04/15 RUNNING, ROBERT 2,532.67
12/04/15 NAGEL, BRYAN 3,814.30
12/04/15 OSWALD, ERICK 2,555.74
12/04/15 JONES, DONALD 2,305.49
12/04/15 MEISSNER, BRENT 2,307.27
12/04/15 DEBILZAN, THOMAS 862.85
12/04/15 EDGE, DOUGLAS 2,272.10
12/04/15 BRINK, TROY 2,532.67
12/04/15 BUCKLEY, BRENT 2,411.75
12/04/15 CORTESI, LUANNE 2,020.39
12/04/15 SINDT, ANDREA 2,654.60
12/04/15 LUKIN, STEVEN 4,939.44
12/04/15 ZWIEG, SUSAN 1,238.01
12/04/15 TROXEL, REID 617.32
12/04/15 GERVAIS-JR, CLARENCE 4,239.86
12/04/15 STREFF, MICHAEL 4,279.02
12/04/15 SVENDSEN, RONALD 4,080.06
12/04/15 RODRIGUEZ, ROBERTO 356.88
12/04/15 SEDLACEK, JEFFREY 3,909.59
12/04/15 RANGEL, DERRICK 334.38
12/04/15 RODDY, BRETT 183.27
12/04/15 POWERS, KENNETH 685.46
12/04/15 RAINEY, JAMES 1,330.86
12/04/15 PETERSON, MARK 727.75
12/04/15 PETERSON, ROBERT 4,305.00
12/04/15 PACHECO, ALPHONSE 138.26
12/04/15 PARROW, JOSHUA 308.66
12/04/15 OLSON, JAMES 3,881.17
12/04/15 OPHEIM, JOHN 540.00
12/04/15 NOVAK, JEROME 4,827.15
12/04/15 NOWICKI, PAUL 395.47
12/04/15 NEILY, STEVEN 35.37
12/04/15 NIELSEN, KENNETH 41.25
12/04/15 MONDOR, MICHAEL 3,958.19
12/04/15 MORGAN, JEFFERY 262.75
12/04/15 LOCHEN, MICHAEL 470.78
12/04/15 MERKATORIS, BRETT 144.68
12/04/15 KUBAT, ERIC 3,761.68
12/04/15 LINDER, TIMOTHY 3,911.56
12/04/15 KERSKA, JOSEPH 1,118.77
12/04/15 KONDER, RONALD 874.54
12/04/15 KANE, ROBERT 937.75
12/04/15 KARRAS, JAMIE 489.49
12/04/15 HUTCHINSON, JAMES 371.25
12/04/15 JANSEN, CHAD 446.91
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Packet Page Number 41 of 204
227.07
48.30
-30.00
12/04/15 DEMPSEY, BETH 398.77
12/04/15 ERICKSON-CLARK, CAROL 37.50
12/04/15 BUTLER, ANGELA 82.13
12/04/15 CLARK, PAMELA 39.60
12/04/15 BASSETT, ANDREA 67.50
12/04/15 BEAR, AMANDA 190.50
12/04/15 WISTL, MOLLY 146.26
12/04/15 YANG, YOUA 110.00
12/04/15 SKRYPEK, JOSHUA 462.02
12/04/15 ST SAUVER, CRAIG 535.50
12/04/15 O'CONNER, TERRINA 728.63
12/04/15 RUZICHKA, JANICE 345.00
12/04/15 KRECH, TRAVIS 175.50
12/04/15 KUHN, MATTHEW 310.50
12/04/15 HENDRICKS, JENNIFER 597.10
12/04/15 HOFMEISTER, MARY 1,408.69
12/04/15 EVANS, CHRISTINE 2,152.56
12/04/15 GIBSON, CHRISTINE 2,079.97
12/04/15 CRANDALL, KRISTA 226.81
12/04/15 DIONNE, ANN 347.75
12/04/15 WILBER, JEFFREY 1,885.17
12/04/15 BARAHONA, FREYA 315.00
12/04/15 JENSEN, JOSEPH 1,815.47
12/04/15 SCHULTZ, SCOTT 3,856.84
12/04/15 ADAMS, DAVID 2,185.60
12/04/15 HAAG, MARK 3,105.20
12/04/15 VUKICH, CANDACE 255.00
12/04/15 WILLIAMS, JAMES 9.00
12/04/15 RYCHLICKI, NICHOLE 10.00
12/04/15 TAYLOR, JAMES 3,570.21
12/04/15 ROBBINS, CAMDEN 341.00
12/04/15 RUSS, KAYLA 106.88
12/04/15 MARIANI, ISABELLA 84.00
12/04/15 ROBBINS, AUDRA 3,540.22
12/04/15 JACOBS, ROCHELLE 262.50
12/04/15 LOPEZ, ANGELA 98.00
12/04/15 BRENEMAN, NEIL 2,533.34
12/04/15 ETTER, LAURA 105.00
12/04/15 WELLENS, MOLLY 1,935.03
12/04/15 BJORK, BRANDON 258.50
12/04/15 SWANSON, CHRIS 1,951.57
12/04/15 WEIDNER, JAMES 1,408.00
12/04/15 CARVER, NICHOLAS 4,473.03
12/04/15 SWAN, DAVID 2,987.87
12/04/15 MARTIN, MICHAEL 3,338.93
12/04/15 BRASH, JASON 2,855.87
12/04/15 FINWALL, SHANN 3,518.07
12/04/15 LORENZ, DANIELA 357.00
12/04/15 JOHNSON, ELIZABETH 1,590.05
12/04/15 KROLL, LISA 2,076.37
12/04/15 GAYNOR, VIRGINIA 3,478.53
12/04/15 HOIER, KARA 948.47
12/04/15 SOUTTER, CHRISTINE 26.25
12/04/15 WACHAL, KAREN 961.01
12/04/15 HAYMAN, JANET 1,240.82
12/04/15 HUTCHINSON, ANN 2,845.81
12/04/15 DEAVER, CHARLES 523.68
12/04/15 GERNES, CAROLE 511.45
12/04/15 ORE, JORDAN 1,902.67
12/04/15 BIESANZ, OAKLEY 1,842.62
12/04/15 NORDQUIST, RICHARD 2,287.20
G1, Attachments
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700.00
99101940
99101941
99101942
99101943
99101944 12/04/15 SWIECH, TAYLOR 84.00
12/04/15 KRENZ, KATELYN 70.00
12/04/15 SWIECH, CAITLYN 98.00
12/04/15 ABBOTT, MCKENZIE 98.00
12/04/15 ERICKSON, MOLLY 98.00
12/04/15 FRANZEN, NICHOLAS 3,212.56
12/04/15 RENNER, MICHAEL 1,465.00
12/04/15 BERGO, CHAD 2,907.76
12/04/15 FOWLDS, MYCHAL 4,296.38
12/04/15 WOEHRLE, MATTHEW 3,063.01
12/04/15 XIONG, BOON 1,729.07
12/04/15 OJCZYK, CYNTHIA 450.00
12/04/15 PRIEM, STEVEN 2,585.69
12/04/15 REILLY, MICHAEL 2,059.39
12/04/15 STEFFEN, MICHAEL 108.00
12/04/15 MALONEY, SHAUNA 202.50
12/04/15 PRINS, KELLY 2,003.88
12/04/15 KRECH, ELAINE 689.92
12/04/15 MAIDMENT, COLIN 714.92
12/04/15 DOUGLASS, TOM 2,802.87
12/04/15 HEINTZ, JOSHUA 171.00
12/04/15 CRAWFORD, SHAWN 500.00
12/04/15 CRAYNE, WILLIAM 202.50
12/04/15 MOSLOSKI, JESSICA 81.00
12/04/15 AUSTIN, CATHERINE 234.00
12/04/15 FRANZMEIER, EILEEN 85.00
12/04/15 GRACE, EMILY 118.13
12/04/15 CHRISTAL, JENNIFER 27.50
12/04/15 ELLISON, LELIA 126.00
12/04/15 BOSLEY, CAROL 96.75
12/04/15 BUTLER-MILLER, JADE 108.00
12/04/15 ZIMMERMAN, JANE 211.16
12/04/15 BILJAN, MERANDA 144.00
12/04/15 WAKEM, CAITLYN 62.00
12/04/15 YANG, JUDY 165.00
12/04/15 TRUONG, CHAU 56.00
12/04/15 TUPY, MARCUS 96.00
12/04/15 THOMPSON, SARA 17.81
12/04/15 TREPANIER, TODD 244.14
12/04/15 SMITH, JEROME 106.13
12/04/15 SMITLEY, SHARON 235.35
12/04/15 SCHREIER, ROSEMARIE 122.76
12/04/15 SMITH, ANN 124.80
12/04/15 ROMERO, JENNIFER 47.00
12/04/15 SCHERER, KATHLENE 44.19
12/04/15 RESENDIZ, LORI 2,809.47
12/04/15 ROLLERSON, TERRANCE 69.57
12/04/15 OHS, CYNTHIA 63.94
12/04/15 RANEY, COURTNEY 706.77
12/04/15 MUSKAT, JULIE 142.76
12/04/15 NITZ, CARA 458.87
12/04/15 LAMSON, ELIANA 13.69
12/04/15 MCKILLOP, AMANDA 185.26
12/04/15 IACARELLA-FUDALI, BARBARA 158.00
12/04/15 JOHNSON, BARBARA 422.80
12/04/15 HAASCH, ANGELA 33.25
12/04/15 HOLMBERG, LADONNA 177.76
12/04/15 GRUENHAGEN, LINDA 442.14
12/04/15 GUSTAFSON, BRENDA 104.50
12/04/15 GARTNER, DARYL 12.75
12/04/15 GREGG, PETER 79.00
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99101945
99101946 12/04/15 VANG, VICHAI 115.00
532,995.76
12/04/15 AUBUCHON, IMAGINARA 608.00
G1, Attachments
Packet Page Number 44 of 204
G2
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Gayle Bauman, Finance Director
DATE: December 8, 2015
SUBJECT: Approval of Resolution Adopting Ambulance Rates for 2016
Introduction
Staff is asking the City Council to consider this request to approve a 3% increase in ambulance
rates for 2016. This item was also included on the November 23, 2015 agenda but contained
inaccurate information regarding rates. The 2015 rates listed on the November report were
incorrect and thus the proposed 2016 rates were not computed correctly. The proposed 2016
rates should actually be less than what was previously approved. The report presented at the
November meeting is attached for your reference.
Background
The City’s established rates for 2015 and proposed for 2016 are as follows:
2015 2016
Residents
Non-
Residents
Residents
Non-
Residents
Non-transport $637.00 $733.00 $656.00 $754.00
Basic life support $1,683.00 $1,935.00 $1,733.00 $1,993.00
Advanced life support 1 $2,212.00 $2,544.00 $2,278.00 $2,620.00
Advanced life support 2 $2,440.00 $2,806.00 $2,513.00 $2,890.00
Charge per mile $21.84 $25.12 $22.50 $25.88
Budget Impact
The additional fees charged to users of the service are needed to support budgeted City
expenditures.
Recommendation
Staff recommends approval of the attached resolution authorizing the above rates for 2016. This
will take the place of the resolution that was previously approved at the November 23, 2015
meeting.
Attachments
Attachment 1: Resolution Adoption of the 2016 Ambulance Rates
Attachment 2: Agenda report from November 23, 2015 meeting
Packet Page Number 45 of 204
G2, Attachment 1
RESOLUTION
ADOPTION OF THE 2016 AMBULANCE RATES
WHEREAS, the City of Maplewood has established ambulance rates, and
WHEREAS, city staff has reviewed the ambulance rates.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The updated ambulance rates with a 3% increase and an added 15%
surcharge on non-resident runs shall become effective beginning January
1, 2016, with rates set as follows:
Residents Non-Residents
Non-transport $656.00 $754.00
Basic life support $1,733.00 $1,993.00
Advanced life support 1 $2,278.00 $2,620.00
Advanced life support 2 $2,513.00 $2,890.00
Charge per mile $22.50 $25.88
2. The updated ambulance rates are approved for all related ambulance runs
received on or after January 1, 2016.
3. The rates shown will be reviewed by staff on an annual basis with
recommendations for revisions brought to the city council for consideration.
Packet Page Number 46 of 204
G2, Attachment 2
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Gayle Bauman, Finance Director
DATE: November 17, 2015
SUBJECT: Approval of Resolution Adopting Ambulance Rates for 2016
Introduction
Staff is asking the City Council to consider this request to approve a 3% increase in ambulance
rates for 2016.
Background
Ambulance rates have been increased over the past several years, most notably with a 21%
increase for 2008. The Medicare law that became effective in 2002 has resulted in decreasing
collection rates from 65.3% to less than 50%. A property tax subsidy was re-established in 2012
to help cover the cost of Medicare runs and alleviate the deficit in this fund. The Medicare law
limits reimbursements as follows (an increase of 1.8% from 2014 to 2015):
2014 2015
Basic life support $360.34 $366.76
Advanced life support 1 427.90 435.53
Advanced life support 2 619.33 630.38
Charge per mile 7.16 7.26
For 2015, staff recommended that a 15% surcharge be imposed on non-residents to compensate
for the fact that non-residents do not pay property taxes in Maplewood. The City discontinued its
higher non-resident fee in 2006 when the property tax subsidy for the Ambulance Service Fund
was stopped. As stated above, this property tax subsidy was re-established in 2012 to help cover
the costs of Medicare runs and alleviate the deficit in this fund. Residents are already paying
toward ambulance service with their property tax payments. It only makes sense to charge non-
residents at a slightly higher rate to balance out the cost of service between the two groups.
The City’s established rates for 2015 and proposed for 2016 are as follows:
2015 2016
Residents
Non-
Residents
Residents
Non-
Residents
Non-transport $656.00 $754.00 $676.00 $777.00
Basic life support $1,733.00 $1,993.00 $1,785.00 $2,053.00
Advanced life support 1 $2,278.00 $2,620.00 $2,346.00 $2,698.00
Advanced life support 2 $2,513.00 $2,890.00 $2,588.00 $2,976.00
Charge per mile $22.50 $22.50 $23.20 $23.20
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Budget Impact
The additional fees charged to users of the service are needed to support budgeted City
expenditures.
Recommendation
Staff recommends approval of the attached resolution authorizing the above rates for 2016.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Gayle Bauman, Finance Director
DATE: December 8, 2015
SUBJECT: Approval of 2015 Budget Adjustments and Transfers
Transfer to cover costs associated with the July 4 th celebration
The 2015 Budget calls for a transfer from the General Fund to the Taste of Maplewood/Light It
Up – July 4th Event Fund.
The actual net costs for the 2015 annual celebration are $19,315.95, which is less than the 2015
Budget amount of $19,500. $184.05 will be left in fund balance. The following entries are
needed to reflect this transaction:
Budget Adjustment -$185 Transfer $19,315.95
Transfers for unassessed improvements/costs
Transfers are made annually from the Sanitary Sewer Fund, Environmental Utility Fund, Water
Availability Charge Fund-St. Paul Water District, and Trash Cart Fund to the Debt Service Funds
for the costs of unassessed sanitary sewer, storm water, water improvements, and cart costs.
When the tax levy for 2015 was adopted, a reduction was made in the debt service tax levy for
the anticipated transfers scheduled for 2015. The transfers needed are as follows:
From To
Amount Fund Fund Series
$44,800 407 WAC–St. Paul Water District 373 2015C Bonds
27,130 601 Sanitary Sewer 357 2007B Bonds
107,730 601 Sanitary Sewer 358 2008A Bonds
114,040 601 Sanitary Sewer 363 2010B Bonds
47,210 604 Environmental Utility 356 2007A Bonds
63,110 604 Environmental Utility 357 2007B Bonds
46,300 604 Environmental Utility 358 2008A Bonds
143,970 604 Environmental Utility 364 2011A Bonds
90,090 604 Environmental Utility 373 2015C Bonds
75,070 404 Trash Carts 365 2012A Bonds
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Increase budgets for new revenues and expenditures
During 2015, the City incurred some unbudgeted costs related to communications and logo
design and also recognized additional Cable Franchise revenues. These unbudgeted costs fit
within the scope of what cable franchise revenues should pay for. Staff is proposing to increase
the budget for Cable Franchise revenues and the budget for consulting in the Executive budget
by $3,435.
Also, the City received a final payment on a JAG grant for the police department in 2015 to cover
some of the overtime costs associated targeted policing work performed during 2015. Staff is
proposing to increase the Grant revenue budget and the Police overtime budget by $3,630 to
account for these items.
Amount Increase revenue budget Increase expenditure budget
$3,435 101-000-000-3031 101-102-000-4490
$3,630 101-000-000-3516 101-402-000-4011
Budget Impact
Budget adjustments required for the July 4th event have been factored into our year end
projections for the General Fund. They will not require us to fall below our minimum fund
balance threshold of 40%. There is no financial impact to the City when transferring money
between funds or increasing budgets for both revenue and expenditure accounts.
Recommendation
It is recommended that the Council authorize the transfers noted above and direct the Finance
Director to make the budget adjustments necessary to complete the transactions.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
Chris Swanson, Environmental Specialist
DATE: December 8, 2015
SUBJECT: Approval of 2016 Residential Trash Hauling Rate Price Adjustments
Introduction
On December 14, 2011, the City of Maplewood and Republic Services executed a contract for
City-wide residential trash collection. Service under the contract began on October 1, 2012. On
December 19, 2013, the City of Maplewood and Republic Services entered into a Memorandum
of Understanding (MOU) as an addendum to the contract in order to better define rate price
adjustments and timelines.
Background
Date of Rate Price Adjustment
The contract states that the trash hauling prices can be adjusted annually based on the
Consumer Price Index (CPI), Indexed Diesel Prices, and tipping fee. The MOU clarifies that
Republic Services will submit requests for price adjustments by December 1. The price
adjustments and new trash hauling rates go into effect April 1 of each year.
Rate Price Adjustment Calculation
The trash hauling rates are based on the base collection fee (BCF) (the fee charged to all
residents, regardless of cart size) and the disposal fee (fee charged to residents based on the
size of cart). The contract states that the non-fuel portion of the BCF (76%) will be adjusted
annually to reflect changes in the CPI and the fuel portion (24%) will be adjusted annually to
reflect changes in the Indexed Diesel Prices. The published index for CPI and fuel are as
follows:
CPI - Federal Reserve Bank of Minneapolis, with June being defined as the benchmark
CPI index month. The change in CPI from the second quarter of 2014 to the second
quarter of 2015 is 0%.
Fuel - Retail, On-Highway Diesel Prices – Average All Types, Midwest Region (Monthly
History) as determined and published by the Energy Information Administration, with
June being defined as the benchmark fuel index each year. The DECREASE in fuel
prices from June 2014 to June 2015 is -27.6%.
The trash hauling disposal fee will be adjusted annually to reflect changes in actual disposal
(fee charged to process trash at the Resource Recovery Technologies Facility in Newport). The
actual disposal fee is defined as the fee charged in 2012, which was $72 minus a $14 County
rebate to haulers, equaling $58 per ton to dispose of trash at the RRT facility. Trash haulers are
notified of the disposal fee in December. The 2016 disposal fee is $70 per ton minus a $12
County rebate to the hauler, equaling $58. The trash hauling disposal fee from 2012 to 2016
remains the same.
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2016 Trash Hauling Rates
Based on the CPI, fuel index, and tipping fee changes reflected above, the MONTHLY trash
hauling rates will be adjusted beginning April 1, 2016, as follows:
Base Collection Fee Amount of Change
Service Level 2014 2015 2016 (2015 to 2016)
Every Other Week Pick Up $3.22 $3.25 $3.03 minus $.22
Every Week Pick Up $4.50 $4.55 $4.25 minus $.30
Disposal Fee Amount of Change
Cart Size (gal.) 2014 2015 2016 (2015 to 2016)
20 (every other week) $1.06 $1.08 $1.08 no change
20 (every week) $1.59 $1.63 $1.63 no change
32 (every week) $2.53 $2.59 $2.59 no change
65 (every week) $3.45 $3.53 $3.53 no change
95 (every week) $4.49 $4.60 $4.60 no change
Trash Hauling Rates
(no cart fee or taxes) Amount of Change
Cart Size (gal.) 2014 2015 2016 (2015 to 2016)
20 (every other week) $4.28 $4.34 $4.11 minus $.22
20 (every week) $6.09 $6.17 $5.87 minus $.30
32 (every week) $7.03 $7.13 $6.83 minus $.30
65 (every week) $7.95 $8.08 $7.77 minus $.31
95 (every week) $8.99 $9.14 $8.83 minus $.31
Trash Hauling Rates ($.75 cart fee &
taxes - 9.75% county and 28% state) Amount of Change
Cart Size (gal.) 2014 2015 2016 (2015 to 2016)
20 (every other week) $6.93 $7.02 $6.70 minus $.32
20 (every week) $9.42 $9.53 $9.12 minus $.41
32 (every week) $10.72 $10.85 $10.44 minus $.41
65 (every week) $11.98 $12.16 $11.73 minus $.43
95 (every week) $13.42 $13.62 $13.19 minus $.43
Budget Impact
No City budget impacts. However, Maplewood residents with City-wide residential trash
collection through Republic Services will see a DECREASE in their monthly trash bills ranging
from $.32 to $.43 beginning April 1, 2016.
Recommendation
Approve the 2016 residential trash hauling rate price adjustments as outlined above. The new
monthly rates will go into effect on April 1, 2016.
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Thompson, Public Works Director
Steven Love, City Engineer / Deputy Public Works Director
DATE: December 1, 2015
SUBJECT: Approval of Resolution Entering Into a Master Partnership Contract between the Minnesota
Department of Transportation and the City of Maplewood.
Introduction
The Master Partnership Contract between the Minnesota Department of Transportation (MnDOT) and the
City of Maplewood has expired and a standard renewal is required. MnDOT provides lab testing services,
materials procurement, and maintenance related activities under the Master Contract. The City Council will
consider approving the Resolution for Entering into a Master Partnership Contract between MnDOT and
the City of Maplewood.
Background/Discussion
The Master Partnership Contract emphasizes MnDOT’s continuing effort to partner with cities, counties and
other political subdivisions to deliver transportation related services in the most efficient and effective
manner possible. This agreement allows for repetitive low-cost services routinely performed by the State
for local government without the execution of a work order contract. These services would include items
such as pavement striping, sign and signal repair, bridge load ratings, bridge and structure inspection,
minor bridge maintenance, minor road maintenance, pavement condition data, and material testing for
example.
The Master Partnership Contract requires project specific work order contracts for professional and
technical services, roadway maintenance, construction administration, and emergency services. A fully
executed work order contract is required prior to any work beginning on a proposed project. These work
order contracts are reciprocal, and can be used when MnDOT provides services or cities provide services
to MnDOT. Additionally, the work order contracts provide a mechanism for MnDOT to receive payment
from cities or for cities to pay MnDOT.
The City of Maplewood last renewed this contract in 2008. If approved, the new contract will expire on
June 30, 2017. MnDot has set this expiration date for all cities so that all cities will be required to renew
their contracts once every 5 years on a standard date. Therefore a new contract will be brought before the
council prior to the June 30, 2017 expiration date and will need to be renewed once every 5 years.
Budget
There are no budget impacts.
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Recommendation
It is recommended that the City Council approve the attached resolution that authorizes the City of
Maplewood to enter into a Master Partnership Contract between the Minnesota Department of
Transportation and the City of Maplewood. The Mayor and City Manager are authorized to sign said
Contract signifying council approval. Minor revisions as approved by the City Attorney are authorized as
needed.
Attachments
1. Resolution – Master Partnership Contract
2. Master Partnership Contract
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RESOLUTION
MASTER PERTNERSHIP CONTRACT
Whereas, The Minnesota Department of Transportation wishes to cooperate closely with local units of
government to coordinate the delivery of transportation services and maximize the efficient delivery of such
services at all levels of government; and
Whereas, MnDOT and local governments are authorized by Minnesota Statutes sections 471.59, 174.02,
and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of
state and local roads; and
Whereas: the parties wish to able to respond quickly and efficiently to such opportunities for collaboration,
and have determined that having the ability to write “work orders” against a master contract would provide
the greatest speed and flexibility in responding to identified needs.
Therefore, be it resolved:
1. That the City of Maplewood enter into a Master Partnership Contract with the Minnesota
Department of Transportation, a copy of which was before the City Council.
2. That the proper City officers are authorized to execute such contract and any amendments thereto.
3. That the City Engineer is authorized to negotiate work order contracts pursuant to the Master
Contract, which work order contracts may provide for payment to or from MnDOT, and that the City
Engineer may execute such work order contracts on behalf of the City of Maplewood without further
approval by this City Council.
Approved this 14th day of December, 2015.
Attest: __________________________
By: __________________________
Title: __________________________
Date: __________________________
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MnDOT Agreement # 1002050
STATE OF MINNESOTA
AND
CITY OF MAPLEWOOD
MASTER PARTNERSHIP CONTRACT
This master contract is between the State of Minnesota, acting through its Commissioner of Transportation
hereinafter referred to as the “State” and the City of Maplewood, acting through its City Council, hereinafter
referred to as the “Local Government."
Recitals
1. The parties are authorized to enter into this agreement pursuant to Minnesota Statutes. §§15.061, 471.59
and 174.02.
2. Minn. Stat. § 161.20, subd. 2, authorizes the Commissioner of Transportation to make arrangements with
and cooperate with any governmental authority for the purposes of constructing, maintaining and
improving the trunk highway system.
3. Each party to this Contract is a “road authority” as defined by Minn. Stat. §160.02, subd. 25.
4. Minn. Stat. § 161.39, subd. 1, authorizes a road authority to perform work for another road authority.
Such work may include providing technical and engineering advice, assistance and supervision,
surveying, preparing plans for the construction or reconstruction of roadways, and performing roadway
maintenance.
5. Minn. Stat. §174.02, subd. 6, authorizes the Commissioner of Transportation to enter into agreements
with other governmental entities for research and experimentation; for sharing facilities, equipment, staff,
data, or other means of providing transportation-related services; or for other cooperative programs that
promote efficiencies in providing governmental services, or that further development of innovation in
transportation for the benefit of the citizens of Minnesota.
6. Each party wishes to occasionally procure services from the other party, which the parties agree will
enhance the efficiency of delivering governmental services at all levels. This Master Partnership Contract
provides a framework for the efficient handling of such requests. This Master Partnership Contract
contains terms generally governing the relationship between the parties hereto. When specific services are
requested, the parties will (unless otherwise specified herein) enter into a “Work Order” contracts.
7. Subsequent to the execution of this Master Partnership Contract, the parties may (but are not required to)
enter into “Work Order” contracts. These Work Orders will specify the work to be done, timelines for
completion, and compensation to be paid for the specific work.
8. The parties are entering into this Master Partnership Contract to establish terms that will govern all of the
Work Orders subsequently issued under the authority of this Contract.
Master Contract
1. Term of Master Contract; Use of Work Order Contracts; Survival of Terms
1.1. Effective Date: This contract will be effective on the date last signed by the Local Government,
and all State officials as required under Minn. Stat. § 16C.05, subd. 2.
1.2. A party must not accept work under this Contract until it is fully executed.
1.3. Expiration Date. This Contract will expire on June 30, 2017.
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1.4. Work Order Contracts. A work order contract must be negotiated and executed (by both the State
and the Local Government) for each particular engagement, except for Technical Services
provided by the State to the Local Government as specified in Article 2. The work order contract
must specify the detailed scope of work and deliverables for that engagement. A party must not
begin work under a work order until such work order is fully executed. The terms of this Master
Partnership Contract will apply to all work orders issued hereunder, unless specifically varied in
the work order. The Local Government understands that this Master Contract is not a guarantee of
any payments or work order assignments, and that payments will only be issued for work actually
performed under fully-executed work orders.
1.5. Survival of Terms. The following clauses survive the expiration or cancellation of this master
contract and all work order contracts: 12. Liability; 13. State Audits; 14. Government Data
Practices and Intellectual Property; 17. Publicity; 18. Governing Law, Jurisdiction, and Venue;
and 22. Data Disclosure. All terms of this Master Contract will survive with respect to any Work
Order issued prior to the expiration date of the Master Contract.
1.6. Sample Work Order. A sample work order contract is available upon request from the State.
2. Technical Services
2.1. Technical Services include repetitive low-cost services routinely performed by the State for the
Local Government. These services may be performed by the State for the Local Government
without the execution of a work order, as these services are provided in accordance with
standardized practices and processes and do not require a detailed scope of work. Technical
services are limited to the following services:
2.1.1. Pavement Striping, Sign and Signal Repair, Bridge Load Ratings, Bridge and Structure
Inspections, Minor Bridge Maintenance, Minor Road Maintenance (such as guard rail repair
and sign knockdown repair), Pavement Condition Data, Materials Testing and Carcass
Removal.
2.1.2. Every other service not falling under the services listed in 2.1.1 will require a Work
Order contract.
2.2. The Local Government may request the State to perform Technical Services in an informal
manner, such as by the use of email, a purchase order, or by delivering materials to a State lab
and requesting testing. A request may be made via telephone, but will not be considered accepted
unless acknowledged in writing by the State.
2.3. The State will promptly inform the Local Government if the State will be unable to perform the
requested Technical Services. Otherwise, the State will perform the Technical Services in
accordance with the State’s normal processes and practices, including scheduling practices taking
into account the availability of State staff and equipment.
2.4. Payment Basis. Unless otherwise agreed to by the parties prior to performance of the services,
the State will charge the Local Government the State’s then-current rate for performing the
Technical Services. The then-current rate may include the State’s normal and customary labor
additives. The State will invoice the Local Government upon completion of the services, or at
regular intervals not more than once monthly as agreed upon by the parties. The invoice will
provide a summary of the Technical Services provided by the State during the invoice period.
3. Services Requiring A Work Order Contract
3.1. Work Order Contracts: A party may request the other party to perform any of the following
services under individual work order contracts.
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3.2. Professional and Technical Services. A party may provide professional and technical services
upon the request of the other party. As defined by Minn. Stat. §16C.08, subd. 1,
professional/technical services “means services that are intellectual in character, including
consultation, analysis, evaluation, prediction, planning, programming, or recommendation; and
result in the production of a report or completion of a task.” Professional and technical services
do not include providing supplies or materials except as incidental to performing such services.
Professional and technical services include (by way of example and without limitation)
engineering services, surveying, foundation recommendations and reports, environmental
documentation, right-of-way assistance (such as performing appraisals or providing relocation
assistance, but excluding the exercise of the power of eminent domain), geometric layouts, final
construction plans, graphic presentations, public relations, and facilitating open houses. A party
will normally provide such services with its own personnel; however, a party’s
professional/technical services may also include hiring and managing outside consultants to
perform work provided that a party itself provides active project management for the use of such
outside consultants.
3.3. Roadway Maintenance. A party may provide roadway maintenance upon the request of the other
party. Roadway maintenance does not include roadway reconstruction. This work may include
but is not limited to snow removal, ditch spraying, roadside mowing, bituminous mill and overlay
(only small projects), seal coat, bridge hits, major retaining wall failures, major drainage failures,
and message painting. All services must be performed by an employee with sufficient skills,
training, expertise or certification to perform such work, and work must be supervised by a
qualified employee of the party performing the work.
3.4. Construction Administration. A party may administer roadway construction projects upon the
request of the other party. Roadway construction includes (by way of example and without
limitation) the construction, reconstruction, or rehabilitation of mainline, shoulder, median,
pedestrian or bicycle pathway, lighting and signal systems, pavement mill and overlays, seal
coating, guardrail installation, and channelization. These services may be performed by the
Providing Party’s own forces, or the Providing Party may administer outside contracts for such
work. Construction administration may include letting and awarding construction contracts for
such work (including state projects to be completed in conjunction with local projects). All
contract administration services must be performed by an employee with sufficient skills,
training, expertise or certification to perform such work.
3.5. Emergency Services. A party may provide aid upon request of the other party in the event of a
man-made disaster, natural disaster or other act of God. Emergency services includes all those
services as the parties mutually agree are necessary to plan for, prepare for, deal with, and recover
from emergency situations. These services include, without limitation, planning, engineering,
construction, maintenance, and removal and disposal services related to things such as road
closures, traffic control, debris removal, flood protection and mitigation, sign repair, sandbag
activities and general cleanup. Work will be performed by an employee with sufficient skills,
training, expertise or certification to perform such work, and work must be supervised by a
qualified employee of the party performing the work. If it is not feasible to have an executed
work order prior to performance of the work, the parties will promptly confer to determine
whether work may be commenced without a fully-executed work order in place. If work
commences without a fully-executed work order, the parties will follow up with execution of a
work order as soon as feasible.
3.6. When a need is identified, the State and the Local Government will discuss the proposed work
and the resources needed to perform the work. If a party desires to perform such work, the parties
will negotiate the specific and detailed work tasks and cost. The State will then prepare a work
order contract. Generally, a work order contract will be limited to one specific
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project/engagement, although “on call” work orders may be prepared for certain types of services,
especially for “Technical Services” items as identified section 2.1.2. The work order will also
identify specific deliverables required, and timeframes for completing work. A work order must
be fully executed by the parties prior to work being commenced. The Local Government will not
be paid for work performed prior to execution of a work order and authorization by the State.
4. Responsibilities of the Providing Party
The party requesting the work will be referred to as the “Requesting Party” and the party performing the
work will be referred to as the “Providing Party.” Each work order will set forth particular requirements
for that project/engagement.
4.1. Terms Applicable to ALL Work Orders. The terms in this section 4.1 will apply to ALL work
orders.
4.1.1. Each work order will identify an Authorized Representative for each party. Each party’s
authorized representative is responsible for administering the work order, and has the
authority to make any decisions regarding the work, and to give and receive any notices
required or permitted under this Master Contract or the work order.
4.1.2. The Providing Party will furnish and assign a publicly employed licensed engineer
(Project Engineer), to be in responsible charge of the project(s) and to supervise and
direct the work to be performed under each work order. For services not requiring an
engineer, the Providing Party will furnish and assign another responsible employee to be
in charge of the project. The services of the Providing Party under a work order may not
be otherwise assigned, sublet, or transferred unless approved in writing by the Requesting
Party’s authorized representative. This written consent will in no way relieve the
Providing Party from its primary responsibility for the work.
4.1.3. If the Local Government is the Providing Party, the Project Engineer may request in
writing specific engineering and/or technical services from the State, pursuant to Minn.
Stat. Section 161.39. The work order may require the Local Government to deposit
payment in advance or may, at the State’s option, permit payment in arrears. If the State
furnishes the services requested, the Local Government will promptly pay the State to
reimburse the state trunk highway fund for the full cost and expense of furnishing such
services. The costs and expenses will include the current State labor additives and
overhead rates, subject to adjustment based on actual direct costs that have been verified
by audit.
4.1.4. Only the receipt of a fully executed work order contract authorizes the Providing Party to
begin work on a project. Any and all effort, expenses, or actions taken by the Providing
Party before the work order contract is fully executed is considered unauthorized and
undertaken at the risk of non-payment.
4.1.5. In connection with the performance of this contract and any work orders issued
hereunder, the Providing Agency will comply with all applicable Federal and State laws
and regulations. When the Providing Party is authorized or permitted to award contracts
in connection with any work order, the Providing Party will require and cause its
contractors and subcontractors to comply with all Federal and State laws and regulations.
4.2. Additional Terms for Roadway Maintenance. The terms of section 4.1 and this section 4.2 will
apply to all work orders for Roadway Maintenance.
4.2.1. Unless otherwise provided for by agreement or work order, the Providing Party must
obtain all permits and sanctions that may be required for the proper and lawful
performance of the work.
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4.2.2. The Providing Party must perform maintenance in accordance with MnDOT maintenance
manuals, policies and operations.
4.2.3. The Providing Party must use State-approved materials, including (by way of example and
without limitation), sign posts, sign sheeting, and de-icing and anti-icing chemicals.
4.3. Additional Terms for Construction Administration. The terms of section 4.1 and this section 4.3
will apply to all work orders for construction administration.
4.3.1. Contract(s) must be awarded to the lowest responsible bidder or best value proposer in
accordance with state law.
4.3.2. Contractor(s) must be required to post payment and performance bonds in an amount
equal to the contract amount. The Providing Party will take all necessary action to make
claims against such bonds in the event of any default by the contractor.
4.3.3. Contractor(s) must be required to perform work in accordance with the latest edition of
the Minnesota Department of Transportation Standard Specifications for Construction.
4.3.4. For work performed on State right-of-way, contractor(s) must be required to indemnify
and hold the State harmless against any loss incurred with respect to the performance of
the contracted work, and must be required to provide evidence of insurance coverage
commensurate with project risk.
4.3.5. Contractor(s) must pay prevailing wages pursuant to applicable state and federal law.
4.3.6. Contractor(s) must comply with all applicable Federal, and State laws, ordinances and
regulations, including but not limited to applicable human rights/anti-discrimination laws
and laws concerning the participation of Disadvantaged Business Enterprises in federally-
assisted contracts
4.3.7. Unless otherwise agreed in a Work Order, each party will be responsible for providing
rights of way, easement, and construction permits for its portion of the
improvements. Each party will, upon the other’s request, furnish copies of right of way
certificates, easements, and construction permits.
4.3.8. The Providing Party may approve minor changes to the Requesting Party’s portion of the
project work if such changes do not increase the Requesting Party’s cost obligation under
the applicable work order.
4.3.9. The Providing Party will not approve any contractor claims for additional compensation
without the Requesting Party’s written approval, and the execution of a proper
amendment to the applicable work order when necessary. The Local Government will
tender the processing and defense of any such claims to the State upon the State’s
request.
4.3.10. The Local Government must coordinate all trunk highway work affecting any utilities
with the State’s Utilities Office.
4.3.11. The Providing Party must coordinate all necessary detours with the Requesting Party.
4.3.12. If the Local Government is the Providing Party, and there is work performed on the trunk
highway right-of-way, the following will apply:
4.3.12.1 The Local Government will have a permit to perform the work on the trunk
highway. The State may revoke this permit if the work is not being performed
in a safe, proper and skillful manner, or if the contractor is violating the terms
of any law, regulation, or permit applicable to the work. The State will have no
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liability to the Local Government, or its contractor, if work is suspended or
stopped due to any such condition or concern.
4.3.12.2 The Local Government will require its contractor to conduct all traffic control
in accordance with the Minnesota Manual on Uniform Traffic Control Devices.
4.3.12.3 The Local Government will require its contractor to comply with the terms of
all permits issued for the project including, but not limited to, NPDES and
other environmental permits.
4.3.12.4 All improvements constructed on the State’s right-of-way will become the
property of the State.
5. Responsibilities of the Requesting Party
5.1. After authorizing the Providing Party to begin work, the Requesting Party will furnish any data or
material in its possession relating to the project that may be of use to the Providing Party in
performing the work.
5.2. All such data furnished to the Providing Party will remain the property of the Requesting Party
and will be promptly returned upon the Requesting Party’s request or upon the expiration or
termination of this contract (subject to data retention requirements of the Minnesota Government
Data Practices Act and other applicable law).
5.3. The Providing Party will analyze all such data furnished by the Requesting Party. If the Providing
Party finds any such data to be incorrect or incomplete, the Providing Party will bring the facts to
the attention of the Requesting Party before proceeding with the part of the project affected. The
Providing Party will investigate the matter, and if it finds that such data is incorrect or
incomplete, it will promptly determine a method for furnishing corrected data. Delay in
furnishing data will not be considered justification for an adjustment in compensation.
5.4. The State will provide to the Local Government copies of any Trunk Highway fund clauses to be
included in the bid solicitation and will provide any required Trunk Highway fund provisions to
be included in the Proposal for Highway Construction, that are different from those required for
State Aid construction.
5.5. The Requesting Party will perform final reviews and/or inspections of its portion of the project
work. If the work is found to have been completed in accordance with the work order contract,
the Requesting Party will promptly release any remaining funds due the Providing Party for the
Project(s).
5.6. The work order contracts may include additional responsibilities to be completed by the
Requesting Party.
6. Time
In the performance of project work under a work order contract, time is of the essence.
7. Consideration and Payment
7.1. Consideration. The Requesting Party will pay the Providing Party as specified in the work order.
The State’s normal and customary labor additives will apply to work performed by the State,
unless otherwise specified in the work order. The State’s normal and customary labor additives
will not apply if the parties agree to a “lump sum” or “unit rate” payment.
7.2. State’s Maximum Obligation. The total compensation to be paid by the State to the Local
Government under all work order contracts issued pursuant to this Master Contract will not
exceed $100,000.00.
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7.3. Travel Expenses. It is anticipated that all travel expenses will be included in the base cost of the
Providing Party’s services, and unless otherwise specifically set forth in an applicable work order,
the Providing Party will not be separately reimbursed for travel and subsistence expenses incurred
by the Providing Party in performing any work order contract. In those cases where the State
agrees to reimburse travel expenses, such expenses will be reimbursed in the same manner and in
no greater amount than provided in the current "MnDOT Travel Regulations” a copy of which is
on file with and available from the MnDOT District Office. The Local Government will not be
reimbursed for travel and subsistence expenses incurred outside of Minnesota unless it has
received the State’s prior written approval for such travel.
7.4. Payment.
7.4.1. Generally. The Requesting Party will pay the Providing Party as specified in the
applicable work order, and will make prompt payment in accordance with Minnesota law.
7.4.2. Payment by the Local Government.
7.4.2.1. The Local Government will make payment to the order of the Commissioner of
Transportation.
7.4.2.2. IMPORTANT NOTE: PAYMENT MUST REFERENCE THE “MNDOT
CONTRACT NUMBER” SHOWN ON THE FACE PAGE OF THIS
CONTRACT AND THE “INVOICE NUMBER” ON THE INVOICE
RECEIVED FROM MNDOT.
7.4.2.3. Remit payment to the address below:
MnDOT
Attn: Cash Accounting
RE: MnDOT Contract Number 1002050 and Invoice Number ######
Mail Stop 215
395 John Ireland Blvd
St. Paul, MN 55155
7.4.3. Payment by the State.
7.4.3.1. Generally. The State will promptly pay the Local Government after the Local
Government presents an itemized invoice for the services actually performed and
the State's Authorized Representative accepts the invoiced services. Invoices
must be submitted as specified in the applicable work order, but no more
frequently than monthly.
7.4.3.2. Retainage for Professional and Technical Services. For work orders for
professional and technical services, as required by Minn. Stat. § 16C.08, subd.
2(10), no more than 90 percent of the amount due under any work order contract
may be paid until the final product of the work order contract has been reviewed
by the State’s authorized representative. The balance due will be paid when the
State’s authorized representative determines that the Local Government has
satisfactorily fulfilled all the terms of the work order contract.
8. Conditions of Payment
All work performed by the Providing Party under a work order contract must be performed to the
Requesting Party’s satisfaction, as determined at the sole and reasonable discretion of the Requesting
Party’s Authorized Representative and in accordance with all applicable federal and state laws, rules, and
regulations. The Providing Party will not receive payment for work found by the State to be
unsatisfactory or performed in violation of federal or state law.
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9. Local Government’s Authorized Representative and Project Manager; Authority to Execute Work
Order Contracts
9.1. The Local Government’s Authorized Representative for administering this master contract is the
Local Government’s Engineer, and the Engineer has the responsibility to monitor the Local
Government’s performance. The Local Government’s Authorized Representative is also
authorized to execute work order contracts on behalf of the Local Government without approval
of each proposed work order contract by its governing body.
9.2. The Local Government’s Project Manager will be identified in each work order contract.
10. State’s Authorized Representative and Project Manager
10.1. The State's Authorized Representative for this master contract is the District State Aid Engineer,
who has the responsibility to monitor the State’s performance.
10.2. The State’s Project Manager will be identified in each work order contract.
11. Assignment, Amendments, Waiver, and Contract Complete
11.1. Assignment. Neither party may assign or transfer any rights or obligations under this Master
Contract or any work order contract without the prior consent of the other and a fully executed
Assignment Agreement, executed and approved by the same parties who executed and approved
this Master Contract, or their successors in office.
11.2. Amendments. Any amendment to this master contract or any work order contract must be in
writing and will not be effective until it has been executed and approved by the same parties who
executed and approved the original contract, or their successors in office.
11.3. Waiver. If a party fails to enforce any provision of this master contract or any work order
contract, that failure does not waive the provision or the party’s right to subsequently enforce it.
11.4. Contract Complete. This master contract and any work order contract contain all negotiations and
agreements between the State and the Local Government. No other understanding regarding this
master contract or any work order contract issued hereunder, whether written or oral may be used
to bind either party.
12. Liability.
Each party will be responsible for its own acts and omissions to the extent provided by law. The Local
Government’s liability is governed by Minn. Stat. chapter 466 and other applicable law. The State’s
liability is governed by Minn. Stat. section 3.736 and other applicable law. This clause will not be
construed to bar any legal remedies a party may have for the other party’s failure to fulfill its obligations
under this master contract or any work order contract. Neither party agrees to assume any environmental
liability on behalf of the other party. A Providing Party under any work order is acting only as a
“Contractor” to the Requesting Party, as the term “Contractor” is defined in Minn. Stat. §115B.03 (subd.
10), and is entitled to the protections afforded to a “Contractor” by the Minnesota Environmental
Response and Liability Act. The parties specifically intend that Minn. Stat. §471.59 subd. 1a will apply to
any work undertaken under this Master Contract and any work order issued hereunder.
13. State Audits
Under Minn. Stat. § 16C.05, subd. 5, the party’s books, records, documents, and accounting procedures
and practices relevant to any work order contract are subject to examination by the parties and by the
State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this
Master Contract.
14. Government Data Practices and Intellectual Property
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14.1. Government Data Practices. The Local Government and State must comply with the Minnesota
Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State
under this Master Contract and any work order contract, and as it applies to all data created,
collected, received, stored, used, maintained, or disseminated by the Local Government under this
Master Contract and any work order contract. The civil remedies of Minn. Stat. § 13.08 apply to
the release of the data referred to in this clause by either the Local Government or the State.
14.2. Intellectual Property Rights
14.2.1. Intellectual Property Rights. The Requesting Party will own all rights, title, and interest in
all of the intellectual property rights, including copyrights, patents, trade secrets,
trademarks, and service marks in the Works and Documents created and paid for under
work order contracts. Works means all inventions, improvements, discoveries (whether
or not patentable), databases, computer programs, reports, notes, studies, photographs,
negatives, designs, drawings, specifications, materials, tapes, and disks conceived,
reduced to practice, created or originated by the Providing Party, its employees, agents,
and subcontractors, either individually or jointly with others in the performance of this
master contract or any work order contract. Works includes “Documents.” Documents
are the originals of any databases, computer programs, reports, notes, studies,
photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other
materials, whether in tangible or electronic forms, prepared by the Providing Party, its
employees, agents, or contractors, in the performance of a work order contract. The
Documents will be the exclusive property of the Requesting Party and all such
Documents must be immediately returned to the Requesting Party by the Providing Party
upon completion or cancellation of the work order contract. To the extent possible, those
Works eligible for copyright protection under the United States Copyright Act will be
deemed to be “works made for hire.” The Providing Party Government assigns all right,
title, and interest it may have in the Works and the Documents to the Requesting Party.
The Providing Party must, at the request of the Requesting Party, execute all papers and
perform all other acts necessary to transfer or record the Requesting Party’s ownership
interest in the Works and Documents. Notwithstanding the foregoing, the Requesting
Party grants the Providing Party an irrevocable and royalty-free license to use such
intellectual property for its own non-commercial purposes, including dissemination to
political subd.s of the state of Minnesota and to transportation-related agencies such as
the American Association of State Highway and Transportation Officials.
14.2.2. Obligations with Respect to Intellectual Property.
14.2.2.1. Notification. Whenever any invention, improvement, or discovery (whether or
not patentable) is made or conceived for the first time or actually or
constructively reduced to practice by the Providing Party, including its
employees and subcontractors, in the performance of the work order contract,
the Providing Party will immediately give the Requesting Party’s Authorized
Representative written notice thereof, and must promptly furnish the
Authorized Representative with complete information and/or disclosure
thereon.
14.2.2.2. Representation. The Providing Party must perform all acts, and take all steps
necessary to ensure that all intellectual property rights in the Works and
Documents are the sole property of the Requesting Party, and that neither
Providing Party nor its employees, agents or contractors retain any interest in
and to the Works and Documents.
15. Affirmative Action
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The State intends to carry out its responsibility for requiring affirmative action by its Contractors,
pursuant to Minn. Stat. §363A.36. Pursuant to that Statute, the Local Government is encouraged to
prepare and implement an affirmative action plan for the employment of minority persons, women, and
the qualified disabled, and submit such plan to the Commissioner of the Minnesota Department of Human
Rights. In addition, when the Local Government lets a contract for the performance of work under a work
order issued pursuant to this Master Contract, it must include the following in the bid or proposal
solicitation and any contracts awarded as a result thereof:
15.1. Covered Contracts and Contractors. If the Contract exceeds $100,000 and the Contractor
employed more than 40 full-time employees on a single working day during the previous 12
months in Minnesota or in the state where it has its principle place of business, then the
Contractor must comply with the requirements of Minn. Stat. § 363A.36 and Minn. R. Parts
5000.3400-5000.3600. A Contractor covered by Minn. Stat. § 363A.36 because it employed more
than 40 full-time employees in another state and does not have a certificate of compliance, must
certify that it is in compliance with federal affirmative action requirements.
15.2. Minn. Stat. § 363A.36. Minn. Stat. § 363A.36 requires the Contractor to have an affirmative
action plan for the employment of minority persons, women, and qualified disabled individuals
approved by the Minnesota Commissioner of Human Rights (“Commissioner”) as indicated by a
certificate of compliance. The law addresses suspension or revocation of a certificate of
compliance and contract consequences in that event. A contract awarded without a certificate of
compliance may be voided.
15.3. Minn. R. Parts 5000.3400-5000.3600.
15.3.1. General. Minn. R. Parts 5000.3400-5000.3600 implement Minn. Stat. § 363A.36. These
rules include, but are not limited to, criteria for contents, approval, and implementation of
affirmative action plans; procedures for issuing certificates of compliance and criteria for
determining a contractor’s compliance status; procedures for addressing deficiencies,
sanctions, and notice and hearing; annual compliance reports; procedures for compliance
review; and contract consequences for non-compliance. The specific criteria for approval
or rejection of an affirmative action plan are contained in various provisions of Minn. R.
Parts 5000.3400-5000.3600 including, but not limited to, parts 5000.3420-5000.3500 and
5000.3552-5000.3559.
15.3.2. Disabled Workers. The Contractor must comply with the following affirmative action
requirements for disabled workers:
15.3.2.1. The Contractor must not discriminate against any employee or applicant for
employment because of physical or mental disability in regard to any position
for which the employee or applicant for employment is qualified. The
Contractor agrees to take affirmative action to employ, advance in
employment, and otherwise treat qualified disabled persons without
discrimination based upon their physical or mental disability in all employment
practices such as the following: employment, upgrading, demotion or transfer,
recruitment, advertising, layoff or termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship.
15.3.2.2. The Contractor agrees to comply with the rules and relevant orders of the
Minnesota Department of Human Rights issued pursuant to the Minnesota
Human Rights Act.
15.3.2.3. In the event of the Contractor's noncompliance with the requirements of this
clause, actions for noncompliance may be taken in accordance with Minn. Stat.
Section 363A.36, and the rules and relevant orders of the Minnesota
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Department of Human Rights issued pursuant to the Minnesota Human Rights
Act.
15.3.2.4. The Contractor agrees to post in conspicuous places, available to employees
and applicants for employment, notices in a form to be prescribed by the
commissioner of the Minnesota Department of Human Rights. Such notices
must state the Contractor's obligation under the law to take affirmative action
to employ and advance in employment qualified disabled employees and
applicants for employment, and the rights of applicants and employees.
15.3.2.5. The Contractor must notify each labor union or representative of workers with
which it has a collective bargaining agreement or other contract understanding,
that the Contractor is bound by the terms of Minn. Stat. Section 363A.36, of
the Minnesota Human Rights Act and is committed to take affirmative action
to employ and advance in employment physically and mentally disabled
persons.
15.3.3. Consequences. The consequences for the Contractor’s failure to implement its affirmative
action plan or make a good faith effort to do so include, but are not limited to, suspension or
revocation of a certificate of compliance by the Commissioner, refusal by the
Commissioner to approve subsequent plans, and termination of all or part of this contract by
the Commissioner or the State.
15.3.4. Certification. The Contractor hereby certifies that it is in compliance with the requirements
of Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3600 and is aware of the
consequences for noncompliance.
16. Workers’ Compensation
Each party will be responsible for its own employees for any workers compensation claims. This Master
Contract, and any work orders issued hereunder, are not intended to constitute an interchange of
government employees under Minn. Stat. §15.53. To the extent that this Master Contract, or any work
order issued hereunder, is determined to be subject to Minn. Stat. §15.53, such statute will control to the
extent of any conflict between the Contract and the statute.
17. Publicity
17.1. Publicity. Any publicity regarding the subject matter of a work order contract where the State is
the Requesting Party must identify the State as the sponsoring agency and must not be released
without prior written approval from the State’s Authorized Representative. For purposes of this
provision, publicity includes notices, informational pamphlets, press releases, research, reports,
signs, and similar public notices prepared by or for the Local Government individually or jointly
with others, or any subcontractors, with respect to the program, publications, or services provided
resulting from a work order contract.
17.2. Data Practices Act. Section 17.1 is not intended to override the Local Government’s
responsibilities under the Minnesota Government Data Practices Act.
18. Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law provisions, governs this master contract and all work
order contracts. Venue for all legal proceedings out of this master contract or any work order contracts, or
the breach of any such contracts, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey County, Minnesota.
19. Prompt Payment; Payment to Subcontractors
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The parties must make prompt payment of their obligations in accordance with applicable law. As
required by Minn. Stat. § 16A.1245, when the Local Government lets a contract for work pursuant to any
work order, the Local Government must require its contractor to pay all subcontractors, less any
retainage, within 10 calendar days of the prime contractor's receipt of payment from the Local
Government for undisputed services provided by the subcontractor(s) and must pay interest at the rate of
one and one-half percent per month or any part of a month to the subcontractor(s) on any undisputed
amount not paid on time to the subcontractor(s).
20. Minn. Stat. § 181.59. The Local Government will comply with the provisions of Minn. Stat. § 181.59
which requires: Every contract for or on behalf of the state of Minnesota, or any county, city, town,
township, school, school district, or any other district in the state, for materials, supplies, or construction
shall contain provisions by which the Contractor agrees: (1) That, in the hiring of common or skilled
labor for the performance of any work under any contract, or any subcontract, no contractor, material
supplier, or vendor, shall, by reason of race, creed, or color, discriminate against the person or persons
who are citizens of the United States or resident aliens who are qualified and available to perform the
work to which the employment relates; (2) That no contractor, material supplier, or vendor, shall, in any
manner, discriminate against, or intimidate, or prevent the employment of any person or persons
identified in clause (1) of this section, or on being hired, prevent, or conspire to prevent, the person or
persons from the performance of work under any contract on account of race, creed, or color; (3) That a
violation of this section is a misdemeanor; and (4) That this contract may be canceled or terminated by the
state, county, city, town, school board, or any other person authorized to grant the contracts for
employment, and all money due, or to become due under the contract, may be forfeited for a second or
any subsequent violation of the terms or conditions of this contract.
21. Termination; Suspension
21.1. Termination by the State for Convenience. The State or commissioner of Administration may
cancel this Master Contract and any work order contracts at any time, with or without cause, upon
30 days written notice to the Local Government. Upon termination, the Local Government and
the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily
performed.
21.2. Termination by the Local Government for Convenience. The Local Government may cancel this
Master Contract and any work order contracts at any time, with or without cause, upon 30 days
written notice to the State. Upon termination, the Local Government and the State will be entitled
to payment, determined on a pro rata basis, for services satisfactorily performed.
21.3. Termination for Insufficient Funding. The State may immediately terminate or suspend this
Master Contract and any work order contract if it does not obtain funding from the Minnesota
legislature or other funding source; or if funding cannot be continued at a level sufficient to allow
for the payment of the services covered here. Termination or suspension must be by written or fax
notice to the Local Government. The State is not obligated to pay for any services that are
provided after notice and effective date of termination or suspension. However, the Local
Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily
performed to the extent that funds are available. The State will not be assessed any penalty if the
master contract or work order is terminated because of the decision of the Minnesota legislature
or other funding source, not to appropriate funds. The State must provide the Local Government
notice of the lack of funding within a reasonable time of the State’s receiving that notice.
22. Data Disclosure
Under Minn. Stat. §270C.65, subd. 3, and other applicable law, the Local Government consents to
disclosure of its federal employer tax identification number, and/or Minnesota tax identification number,
already provided to the State, to federal and state tax agencies and state personnel involved in the
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payment of state obligations. These identification numbers may be used in the enforcement of federal and
state tax laws which could result in action requiring the Local Government to file state tax returns and pay
delinquent state tax liabilities, if any.
23. Defense of Claims and Lawsuits
If any lawsuit or claim is filed by a third party (including but not limited to the Local Government’s
contractors and subcontractors), arising out of trunk highway work performed pursuant to a valid work
order issued under this Master Contract, the Local Government will, at the discretion of and upon the
request of the State, tender the defense of such claims to the State or allow the State to participate in the
defense of such claims. The Local Government will, however, be solely responsible for defending any
lawsuit or claim, or any portion thereof, when the claim or cause of action asserted is based on its own
acts or omissions in performing or supervising the work. The Local Government will not purport to
represent the State in any litigation, settlement, or alternative dispute resolution process. The State will
not be responsible for any judgment entered against the Local Government, and will not be bound by the
terms of any settlement entered into by the Local Government except with the written approval of the
Attorney General and the Commissioner of Transportation and pursuant to applicable law.
24. Additional Provisions
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LOCAL GOVERNMENT COMMISSIONER OF TRANSPORTATION
The Local Government certifies that the
appropriate person(s) have executed the contract
on behalf of the Local Government as required
by applicable ordinance, resolution, or charter
provision.
By:
By: (with delegated authority)
Title: Title Division Director
Date: Date:
By:
COMMISSIONER OF ADMINISTRATION
As delegated to Materials Management Division
Title By:
Date: Date:
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Thompson, Director of Public Works
Scott Schultz, Fleet Superintendent
DATE: December 9, 2015
SUBJECT: Approval of Fuel Contracts for 2016
Introduction
The City Council will consider approving gas and diesel fuel contracts with Mansfield Oil for
2016 in which Maplewood is part of a larger purchasing group cooperative that must meet a
minimum quantity of fuel commitment of 42,000 gallons/month in order to receive the fixed fuel
pricing advantage.
Discussion
With the uncertainties in the oil markets locking in fuel pricing at a known price for 2016 is
important in order to both have stability in the budgeting process throughout the year in addition
to taking advantage of the recent drop in futures.
The City has secured a price (without taxes) of $1.68/gallon for gas and $1.77/gallon for diesel
over a 12 month contract period (Feb 2016 -Jan 2017). Mansfield Oil Company will be
supplying the city with 56,400 gallons of gas (4,700 gallons/month) and 39,600 gallons of diesel
(3,300 gallons/month).
Budget Impact
Below is a rate comparison of current and recent contract years:
Gas
2011: $2.60/gallon
2012: $2.71/gallon
2013: $2.79/gallon
2014: $2.68/gallon
2015: $2.04/gallon
2016: $1.68/gallon
Diesel
2011: $2.89/gallon
2012: $3.15/gallon
2013: $3.21/gallon
2014: $3.11/gallon
2015: $2.34/gallon
2016: $1.77/gallon
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During preparation of the 2015 budget it was assumed fuel costs would stay steady, however
both gas and diesel prices decreased significantly in recent months. As a result, the 2016 fuel
contract will reduce 2016 budgetary needs by approximately $42,876.00.
The City Attorney has also reviewed the contract documents. The first attachment is the
proposed “Fixed Price Fuel Supply Agreement” which outlines the fuel pricing and quantity
commitments for gas and diesel for February 2016 to January 2017.
It should be noted that the second attachment called “Terms and Conditions for Fixed Price Fuel
Supply Agreement” will continue to remain in effect for the proposed term as no changes are
proposed from the most recent 2015 term.
Recommendation
It is recommended that the City Council ratify the attached gas and diesel fuel contracts with
Mansfield Oil Company of Gainesville, Inc and authorize the City Manager or her designee to
sign said agreement signifying council approval.
Attachments
1. Letter Agreement for 2016 Fuel Contracts
2. Agreement Terms and Conditions (No Changes Proposed)
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December 8, 2015
City of Maplewood
Attn: Scott Schultz
1902 E Cty Rd B
Maplewood, MN 55109
scott.schultz@ci.maplewood.mn.us
Re: Fixed Price Fuel Supply Agreement
Dear Mr. Schultz:
This letter will constitute the Fixed Price Fuel Supply Agreement (the “Fixed Price Fuel Supply
Agreement”) and will confirm the agreement made on December 1, 2015 between Scott Schultz of City
of Maplewood with an office located at 1902 E Cty Rd B, Maplewood, MN 55109 (“Buyer”) and Barb
Lindblad of Mansfield Oil Company of Gainesville, Inc. (“Mansfield/ Seller”) to supply Buyer with
Petroleum Products/Fuel pursuant to the terms set forth below:
Fuel Product Type: Optimum #2 ULSD (BIO 5% or BIO 10%)
Unleaded 87 Octane Gasoline (ETH 10%)
Monthly Guaranteed Quantity: See attached Schedule A
Duration of Agreement: See attached Schedule A
Price per Gallon: See attached Schedule A
(including freight,
excluding applicable taxes)
Location: Various Twin Cities
Payment Terms: Net 10 days following delivery
Special Conditions: In the event #1 ULSD is blended into the #2 ULSD,
Buyer must pay the current market price (or current market differential)
for each gallon of blended product as determined by Seller.
Product shall be lifted ratably within each week. Applicable taxes and environmental fees will be
included as separate line items on the invoices from Seller to Buyer, as applicable. This Agreement is
subject to Mansfield’s Terms and Conditions for Fixed Price Fuel Supply Agreement, which is
incorporated herein by reference. In the event of conflict between Mansfield’s Terms and Conditions for
Fixed Price Fuel Supply Agreement and any other contract or terms previously agreed to by the parties,
Mansfield’s terms shall control.
(SIGNATURES CONTAINED ON NEXT PAGE)
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Should you have questions concerning this confirmation, please contact Barb Lindblad at (612) 508-0131
blindblad@mansfieldoil.com or the Mansfield Confirmations Group at (678) 450-2264
(contracts@mansfieldoil.com).
Sincerely,
Andy Milton
Senior Vice President-Supply
Agreed to on behalf of Buyer
this day of , 2015.
By: _____________________
Name: __________________
Title: ___________________
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SCHEDULE A December 8, 2015
Customer:
Salesperson:
Total Gallons:
City Product Month Volume per Month Nymex Diff Total Price
Maplewood BIO 5%2/1/2016 3,300 1.5150 0.2595 1.7745
3/1/2016 3,300 1.5150 0.2595 1.7745
10/1/2016 3,300 1.5150 0.2595 1.7745
11/1/2016 3,300 1.5150 0.2595 1.7745
12/1/2016 3,300 1.5150 0.2595 1.7745
1/1/2017 3,300 1.5150 0.2595 1.7745
BIO 10%4/1/2016 3,300 1.5150 0.2595 1.7745
5/1/2016 3,300 1.5150 0.2595 1.7745
6/1/2016 3,300 1.5150 0.2595 1.7745
7/1/2016 3,300 1.5150 0.2595 1.7745
8/1/2016 3,300 1.5150 0.2595 1.7745
9/1/2016 3,300 1.5150 0.2595 1.7745
Gasoline ETH 10%2/1/2016 4,700 1.4975 0.1818 1.6793
3/1/2016 4,700 1.4975 0.1818 1.6793
4/1/2016 4,700 1.4975 0.1818 1.6793
5/1/2016 4,700 1.4975 0.1818 1.6793
6/1/2016 4,700 1.4975 0.1818 1.6793
7/1/2016 4,700 1.4975 0.1818 1.6793
8/1/2016 4,700 1.4975 0.1818 1.6793
9/1/2016 4,700 1.4975 0.1818 1.6793
10/1/2016 4,700 1.4975 0.1818 1.6793
11/1/2016 4,700 1.4975 0.1818 1.6793
12/1/2016 4,700 1.4975 0.1818 1.6793
1/1/2017 4,700 1.4975 0.1818 1.6793
City of Maplewood
Barbara Lindblad
96,000
Disclaimer
"APPLICABLE TAXES AND ENVIRONMENTAL FEES WILL BE ADDED AS SEPERATE LINE ITEMS ON INVOICES. ANY FIXED PRICE AGREEMENT IS SUBJECT TO
MANSFIELD'S GENERAL TERMS AND CONDITIONS FOR FIXED PRICE FUEL SUPPLY."
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G7
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Mychal Fowlds, IT Director
DATE: December 8, 2015
SUBJECT: Approval of a Resolution Accepting Donation of Laptops to Maplewood Police
Department
Introduction
Dell has donated a tablet and laptop to the Maplewood Police Department, and City Council
approval is required to accept this donation.
Background
Recently the Maplewood Police Department had been evaluating vendors to provide in-squad
laptops. Dell was a vendor that supplied us with four demonstration units that we were able to
test out for 30 days. The Department was happy with the units and we ultimately put in an
order. As we began the process of sending back our demonstration units, Dell notified us to
say that two of the units did not need to be returned as they were part of their “seed” program.
The Maplewood Police Department is grateful for the incredibly generous donation and will put
the equipment to good use.
Budget Impact
The donation by Dell provides the City with two additional devices that we will be able to use in
the Police Department.
Recommendation
Approval of a resolution accepting the donation of two computers from Dell.
Attachments
1. Donation Acceptance Resolution
Packet Page Number 81 of 204
RESOLUTION
EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE MAPLEWOOD POLICE DEPARTMENT
WHEREAS, Dell has presented to the Maplewood Police Department a donation of 2
computers; and
WHEREAS, the Maplewood City Council is appreciative of the donation and commends Dell
for their generous donation,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood,
Minnesota, that:
1. The donation is accepted and acknowledged with gratitude; and
2. The donation will be appropriated for the Police Department as designated.
G7, Attachment 1
Packet Page Number 82 of 204
G8
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Mychal Fowlds, IT Director
DATE: December 8, 2015
SUBJECT: Approval to Purchase Additional Security System Comp
Introduction
The City of Maplewood utilizes a card access system for building security. The migration to our new S2
system began during the various building construction projects over the past 3 years. Council
previously approved the migration for all City buildings to S2. This item is an addition to that project.
Background
As stated above, the City utilizes a card access system for building security. We utilize our card access
system to secure not only our exterior doors but also many internal areas. All of City Hall, the Police
Department, all Fire Stations, MCC and 1902 have now been setup on the new system.
This item includes adding a support plan for the security system server that manages all of our sites
and installing additional panic buttons at City Hall and the MCC.
Budget Impact
The purchase of the proposed security system additions in an amount not to exceed $6,000 has been
planned for and will be funded from the IT Fund.
Recommendation
Staff recommends that the Council give approval to enter into an agreement with ElectroWatchman to
complete the requested additions.
Attachments
1. Electrowatchman quotes
Packet Page Number 83 of 204
Q U O T ESNFNQ1620
Nov 6, 2015
2219 12TH Street N. Fargo, ND 58102 T. 701.235.9511 F. 701.232.2186
Prepared For:Prepared By:
City of Maplewood Shannon Dawson1830 County Road B East
Maplewood, MN 55109 Senior Account Representative
651-310-1265
Shannon@electrowatchman.com
Mychal Fowlds
651-249-2923
mychal.fowlds@maplewoodmn.gov
Project Scope:
S2 FORWARD SERVER EXCHANGE PROGRAM - VERY IMPORTANT
Qty Description Unit Price Ext. Price
1 $1,387.25 $1,387.25S2 FORWARD SERVER EXCHANGE PROGRAM
3 $100.00 $300.00LABOR
Grand Total $1,687.25
Deposit Required $843.63
Pricing does not include any applicable sales tax or permit fees.
Customer to supply any required 110 volt power and/or network infrastructure.
EWI requires a 50% down payment.
Page 1 of 2Created on 11/06/15 10:12:21 by QuoteWerks
G8, Attachment 1
Packet Page Number 84 of 204
Q U O T ESNFNQ1624
Nov 9, 2015
T. 651-310-1265 F. 651-310-12971 W Water Street, Suite 110, Saint Paul, MN 55107
Prepared For:Prepared By:
City of Maplewood Shannon Dawson1830 County Road B East
Maplewood, MN 55109 Senior Account Representative
651-310-1265
Shannon@electrowatchman.com
Mychal Fowlds
651-249-2923
mychal.fowlds@maplewoodmn.gov
Project Scope:
PROJECT: INSTALL PANIC BUTTONS IN THREE LICENSE STATION AREAS, PLUS INSTALL THREE IN CHAMBERS
AREA. RUN WIRES TO POLICE AMP, PROGRAM S2 TO TRIP BOTH CODE BLUE AND AES RADIO FOR DISPATCH.
Qty Description Unit Price Ext. Price
6 $24.80 $148.80HONEYWELL PANIC BUTTONS
3 $34.10 $102.30WIRE
1 $162.75 $162.75ELK-24 VOICE MODULE
20 $100.00 $2,000.00LABOR
Grand Total $2,413.85
Deposit Required $1,206.93
Pricing does not include any applicable sales tax or permit fees.
Customer to supply any required 110 volt power and/or network infrastructure.
EWI requires a 50% down payment.
Page 1 of 2Created on 11/09/15 12:25:32 by QuoteWerks
G8, Attachment 1
Packet Page Number 85 of 204
Q U O T ESNFNQ1625
Nov 9, 2015
T. 651-310-1265 F. 651-310-12971 W Water Street, Suite 110, Saint Paul, MN 55107
Prepared For:Prepared By:
City of Maplewood Shannon Dawson2100 White Bear Ave
Maplewood, MN 55109 Senior Account Representative
651-310-1265
Shannon@electrowatchman.com
Mychal Fowlds
651-249-2923
mychal.fowlds@maplewoodmn.gov
Project Scope:
PROJECT: INSTALL PANIC BUTTONS IN TWO RECEPTIONIST CHECK-IN AREAS. ONE ON EACH LEVEL. S2 NODE IS
LOCATED ON 2ND FLOOR. CONNECT AND PROGRAM TO TRIP VOICE MODULE OVER AT PD, AND ALSO TO TRIP AES
RADIO FOR DISPATCH.
Qty Description Unit Price Ext. Price
2 $24.80 $49.60HONEYWELL PANIC BUTTONS
2 $34.10 $68.20WIRE
11 $100.00 $1,100.00LABOR
Grand Total $1,217.80
Deposit Required $608.90
Pricing does not include any applicable sales tax or permit fees.
Customer to supply any required 110 volt power and/or network infrastructure.
EWI requires a 50% down payment.
Page 1 of 2Created on 11/09/15 12:29:23 by QuoteWerks
G8, Attachment 1
Packet Page Number 86 of 204
G9
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Mychal Fowlds, IT Director
DATE: December 8, 2015
SUBJECT: Approval to Purchase Council Chambers Audio/Visual Equipment
Introduction
The City utilizes the Council Chambers for numerous commission and board meetings. Those meetings
are also to be broadcast live and recorded for playback. A large amount of our current equipment is
nearing its end of life. This proposal would replace the majority of our core systems while adding additional
functionality to the space.
Background
Much of our current equipment was installed in 2005/2006 in the amount of roughly $45,000 via an
equipment replacement grant by the Cable Commission. While that equipment has worked well we are
beginning to see intermittent issues. In 2010 we upgraded our audio equipment and most recently, in
2015, we replaced our cameras, both of which were funded via an equipment grant. While most of this
equipment is still functioning as expected there are some needed improvements as well. What follows is a
summary of improvements that are included in this request.
•Cablecast Recording & Playback – Once we move to HD we will need to replace the equipment
used to capture and replay our meetings. This includes a system similar to our existing system but
would be able to handle HD while also giving us some new features for our Bulletin Board.
•Audio Upgrade – While the control system is still working fine we’re proposing the replacement of
the actual microphones at the dais.
•Wireless Microphones – This request includes the replacement of both of our wireless
microphones.
•Control – This provides the ability to presenters to control the various inputs (laptop, DVD, iPad,
etc.) from within the Council Chambers. This will also greatly reduce the lag time we currently see
when switching between sources during a meeting.
•Chamber Displays – Lastly, this request includes 2 additional flat panel TV’s for viewing material
within the chambers.
If approved, the items listed in this project would not only upgrade and replace our core equipment used for
capturing our meetings, they would also provide us with new tools to help improve the meeting itself.
Budget Impact
Packet Page Number 87 of 204
G9
The items listed above are in accordance with the Equipment Reimbursement Plan approved by
the Ramsey/Washington Suburban Cable Commission. The purchase, not to exceed $80,000, will be
made from the IT Fund and then be submitted to the RWSCC for reimbursement.
Recommendation
It is requested that approval be given to purchase the Council Chambers hardware improvements listed
above from Tierney Brothers.
Attachments
1.Requisition
Packet Page Number 88 of 204
Is purchase subject to sales tax?Yes
Mail Purchase Order?Yes No
Fax Purchase Order?Yes No Requested by:
Fax #
(If needed)Signed Date
Purchase Order No.
(Assigned by Finance Dept.)City Mgr. or his/her designee Approval:
FUND ACTIVTY ACCOUNT Signed Date
703 000 4165
Approved by City Council:Date
Finance Department Approval:
TOTAL Signed Date
FOR ACCOUNTING USE ONLY:
S:\FINANCE\Forms\AP-Requisition
77,855.92
Names of Bidders
Tierney Brothers
If low bidder is not recommended or only a single bid has been obtained, include a full explanation of reasons.
Freight
Subtotal
Quantity Description Unit
Price
$
1830 County Road B East
Maplewood, MN 55109
3300 University Avenue SE
Tierney Brothers
Minneapolis, MN 55414
$
1 See attached listing of equipment
All items listed for purchase are off of the State Contract.
Check one
City of Maplewood
Amount
$
Unit
Price Amount
77,855.92$
72,847.64 72,847.64
5,008.28$
72,847.64$
Deliver to
PROGRAM
Name and address of recommended bidder
VENDOR NUMBER
Sales Tax @ .06875
Total
118
AMOUNT
77,855.92
REQUISITION
CITY OF MAPLEWOOD, MINNESOTA
(This is NOT a Purchase Order)
G9, Attachment 1
Packet Page Number 89 of 204
Quote
Date
12/4/2015
Quote #
63948
Bill To
Mychal Fowlds
City of Maplewood
1830 County Rd B East
Maplewood MN 55109
Ship To
Mychal Fowlds
City of Maplewood
1830 County Rd B East
Maplewood MN 55109
Expires
3/3/2016
Sales Rep
209 Heidi Harvey
Contract
MNS-CPV 21594
Memo
Audio Video Update
Illinois | Indiana | Iowa | Michigan | Minnesota | Ohio | Wisconsin
Remit To: 3300 University Avenue SE, Minneapolis, MN 55414-3326
(612) 331-5500 | (800) 933-7337 | Fax (612) 331-3424
www.tierneybrothers.com
___ Initial if correct or revise accordingly___ Initial if correct or revise accordingly
Qty
2
2
1
1
3
2
2
1
1
1
1
1
1
Item
E705
TS525TU
MPS 602
DTP HD DA 230
DTP HDMI 230 Rx
HDMI DA4
MBU 123 70-212-01
DTP HDMI 230 Tx
DTP HDMI 230 Rx
XTP T USW 103
XTP R HDMI
Integration Item
Integration Item
Description
Council Chambers Audio Video Update R1 State Contract
---------------------Video Equipment---------------------
Owner Furnished Product - Sony PTZ HD Cameras w/ Network
Cards and IP10 Controller
E705 - 70” LED LCD Public Display Monitor, 1920 x 1080 (FHD), 450
cd/m2 panel, Full bidirectional LAN/RS-232 Control, HDMI x2,
DisplayPort, DVI-D, VGA, OPS Option Slot, Integrated 10W x 2
speakers, 3 year standard warranty, Stand not included.
Thin Swing Arm Large
Media Presentation Switcher with DTP Extension
Variable Preamp Output - No Amplifier, DTP 330
HDMI to Four Output DTP DA Amplifier
HDMI Twisted Pair Extender
HDMI DA Series
HDMI Distribution Amplifiers
Four Output HDMI
Under Desk Mounting Kit (1/4 Rack)
HDMI Twisted Pair Extender
HDMI Twisted Pair Extender
XTP T USW 103
Three Input XTP Switcher with Integrated XTP Transmitter
XTP R HDMI
XTP Receiver for HDMI
Eye-14
Ceiling Visualizer 1920 X 1080
EYEKIT
Ceiling Mount Kit
Owner Furnished Product -Seven (7) Samsung UN19F4000AF LCD
Displays
Broadcast Equipment
Price
2,970.76
350.69
1,144.25
1,604.25
270.25
569.25
28.75
270.25
270.25
1,029.25
511.75
3,872.96
218.40
Ext. Price
5,941.52
701.38
1,144.25
1,604.25
810.75
1,138.50
57.50
270.25
270.25
1,029.25
511.75
3,872.96
218.40
Page 1 of 2
G9, Attachment 1
Packet Page Number 90 of 204
Page 2 of 2
Quote
Date
12/4/2015
Quote #
63948
Qty
14
1
1
1
1
1
2
1
1
1
Item
MX418D/S
MX890-H5
MX415/C
SLX4L-H5
SLX14/85-H5
AV3
Integration Item
TSW-750-TTK-B-S
TSW-UMB
CEN-SWPOE-16
Description
---------------------Audio Equipment---------------------
Owner Furnished Product - Two (2) Biamp Nexia CS and OFE
Council Chamber Amplifier and Speakers
Desktop Gooseneck Mic: Supercardioid Attached 10’ XLR Cable,
Logic Functions, Programmable
Wireless Desktop Base Integrated Wireless Transmitter
15” Shock-Mounted Gooseneck, Cardioid, includes surface mount
preamplifier
Diversity Receiver with TTL Logic Output, PS21 Power Supply, 1/4
Wave Antenna, and Rack Mounting Hardware.
For use with MX690 and MX890
WIRELESS BODYPACK WITH SLX4/WL185 LAV MIC
---------------------Control System---------------------
3-Series Control System®
TSW-752-B-S
7” Touch Screen Controller
TableTop Kit for TSW-750, Black Smooth
Universal Mounting Bracket for Touch Screens & Wall Docks
16-Port Managed PoE Switch
Price
245.10
340.86
237.12
295.26
531.24
2,530.00
920.00
115.00
23.00
1,523.75
Ext. Price
3,431.40
340.86
237.12
295.26
531.24
2,530.00
1,840.00
115.00
23.00
1,523.75
Subtotal
Tax (MN_EGEE 7.125%)
Total
28,438.64
2,026.25
$30,464.89
To accept this quotation, complete the proposal summary page at the end of this document. Please
review the terms, conditions and client responsibilities of this proposal in full.
_____________________________
The information contained within this proposal is supplied to you on a confidential basis and is not for
disclosure to any organization without written consent of Tierney Brothers, Inc.
This document is subject to the terms and conditions found here: www.tierneybrothers.com/SOTC
G9, Attachment 1
Packet Page Number 91 of 204
Quote
Date
12/9/2015
Quote #
64173
Bill To
Mychal Fowlds
City of Maplewood
1830 County Rd B East
Maplewood MN 55109
Ship To
Mychal Fowlds
City of Maplewood
1830 County Rd B East
Maplewood MN 55109
Expires
3/8/2016
Sales Rep
209 Heidi Harvey
Contract
MNS-CPV 21594
Memo
Tightrope Equipment SC
Illinois | Indiana | Iowa | Michigan | Minnesota | Ohio | Wisconsin
Remit To: 3300 University Avenue SE, Minneapolis, MN 55414-3326
(612) 331-5500 | (800) 933-7337 | Fax (612) 331-3424
www.tierneybrothers.com
___ Initial if correct or revise accordingly___ Initial if correct or revise accordingly
Qty
1
1
1
1
1
Item
Integration Item
Integration Item
Integration Item
Integration Item
Integration Item
Description
Tightrope Equipment State Contract
CBL-SX2HD-530
Two SD/HD channel decodes, one channel
SD/HD encode, multi-format video server with
16 TB useable storage in a 3 rack unit chassis.
Selectable SD or HD SDI with embedded audio.
Up-converts 480i to 1080i and Downconverts
1080i to 480i. Includes Cablecast Automation
and Carousel Server Software. 6 hours of
installation support and end user training are
included.
CBL-CG330-SDI
Carousel bulletin board configured for broadcast
in a 1RU chassis. SDI and Composite outputs,
genlock input, hardware accelerated graphics.
All Carousel features as well as interface with
the Cablecast schedule for display of “Airs
Again On”, “Coming up Next” and Cablecast
schedule bulletins updated dynamically
throughout the day. 2 hours of installation
support and end user training are included
CBL-SVR430-VOD
Web centric head end automation system,
integrated video bulletin board software and
Cablecast VOD in a 3 rack unit chassis. H.264
VOD streaming to mobile devices and desktops.
Independent automation control for SX servers
or other devices, redundant power, 6TB RAID5
Content and 1 TB RAID1 system storage.
Includes 6 hours of end user training and
installation support.
CBL-LIVE-330
H.264 HLS adaptive bit-rate live streaming
server in a 1 rack unit chassis, integrated into
Cablecast’s user interface and public web
interface. Stream is controllable through
Cablecast and may be disabled on a per show
basis. Single channel input. 2 hours of
installation support and end user training are
included.
Misc Cablecast Part
THIS IS NOT A TRMS ITEM AND NOT PURCHASED THROUGH
TRMS : required SDI
switch for switching between SDI sources. one
Price
27,628.50
3,604.70
8,356.35
3,124.45
1,695.00
Ext. Price
27,628.50
3,604.70
8,356.35
3,124.45
1,695.00
Page 1 of 2
G9, Attachment 1
Packet Page Number 92 of 204
Page 2 of 2
Quote
Date
12/9/2015
Quote #
64173
Qty Item Description
popular option is the BlackMagic Smart Video
Hub 12x12 Clean Switch for MSRP $1500. We
can control other models but this seems to be
the one most customers choose for
price/features. Of course there are advantages
to other models so your integrator/dealer may
quote you for other models instead.
If tax has not been included on this proposal, pricing does not
include Minnesota General Sales Tax under Minnesota Statues
Chapter 297A Section 70 “Exemptions for Governments and
Nonprofit Groups.” Please inform us if this project will be used for
taxable purposes.
If tax has been included on this proposal, we do not have a tax
exempt form on file for your account. Please provide a completed
Form ST3, Certificate of Exemption if applicable.
* This quotation is for product and services included on the
Minnesota State Contract only.
* Additional components not available on Contract may be needed for
the system to function as designed.
* Installation and non contract items provided on separate quotation.
The services on this page must be purchased in conjunction with the
Integration services on the Contract Release portion of this proposal.
* Cabling is a combination of pre-terminated product and bulk cable
requiring termination with a specific compression tool.
* Manufacturer’s warranties only apply to product purchased on State
Contract portion of this proposal.
* Tierney Brothers, Inc. will assist in any vendor communications to
obtain replacements or return product as specified in the Contract.
Price Ext. Price
Subtotal
Tax (MN_EGEE 7.125%)
Total
44,409.00
3,164.14
$47,573.14
To accept this quotation, complete the proposal summary page at the end of this document. Please
review the terms, conditions and client responsibilities of this proposal in full.
_____________________________
The information contained within this proposal is supplied to you on a confidential basis and is not for
disclosure to any organization without written consent of Tierney Brothers, Inc.
This document is subject to the terms and conditions found here: www.tierneybrothers.com/SOTC
G9, Attachment 1
Packet Page Number 93 of 204
G10
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Mychal Fowlds, IT Director
DATE: December 8, 2015
SUBJECT: Approval to Replace Communication Cabling at City Hall
Introduction
Much of the communication cabling on the City Hall side of 1830 is original to the building/addition and
is not currently terminated in the new server room. This item, if approved, will replace all of the aging
communication cables and terminate them in the new server room.
Background
As stated above, the City utilizes communication cabling for everything from PC connections, wireless
infrastructure, security cameras and more. In recent years many of the cables at 1830 have begun to
fail resulting in unreliable connections for staff and ultimately increased downtime. This item will
remove all old cabling at City Hall and replace with new Cat6 cabling. The installation of this
infrastructure will provide a much more reliable connection for all of our employees at City Hall while
also future proofing the building for years to come by having the capability to handle speeds far greater
than our current need, for a minimal increase in project costs.
Budget Impact
The installation of the communication cabling at City Hall, in an amount not to exceed $22,000 has
been planned for and will be funded from the IT Fund.
Recommendation
Staff recommends that the Council give approval to enter into an agreement with Line 1 Partners to
complete the cabling.
Attachments
1. Requisition
Packet Page Number 94 of 204
Is purchase subject to sales tax?Yes
Mail Purchase Order?Yes No
Fax Purchase Order?Yes No Requested by:
Fax #
(If needed)Signed Date
Purchase Order No.
(Assigned by Finance Dept.)City Mgr. or his/her designee Approval:
FUND ACTIVTY ACCOUNT Signed Date
703 000 4480
Approved by City Council:Date
Finance Department Approval:
TOTAL Signed Date
FOR ACCOUNTING USE ONLY:
S:\FINANCE\Forms\AP-Requisition
21,600.61
Names of Bidders
Parallel Line 1 Partners
If low bidder is not recommended or only a single bid has been obtained, include a full explanation of reasons.
Freight
Subtotal
Quantity Description Unit
Price
31,981.08
31,981.08$
1830 County Road B East
Maplewood, MN 55109
6901 East Fish Lake Road, Suite 104
Line 1 Partners
Maple Grove, MN 55369
31,981.08
2,198.70$
1 Re-cabling of City Hall
Check one
City of Maplewood
Amount
34,179.78$
Unit
Price Amount
21,600.61$
20,211.10 20,211.10
1,389.51$
20,211.10$
Deliver to
PROGRAM
Name and address of recommended bidder
VENDOR NUMBER
Sales Tax @ .06875
Total
118
AMOUNT
21,600.61
REQUISITION
CITY OF MAPLEWOOD, MINNESOTA
(This is NOT a Purchase Order)
G10, Attachment 1
Packet Page Number 95 of 204
ESTIMATE
DATE
11/20/2015
ESTIMATE NO.
16245
BILL TO:
The City Of Maplewood
1830 East County Road B
Maplewood,Mn 55109
SHIP TO:
SALES REP
DL
Thank you for letting us provide you with this estimate!TOTAL
LINE 1 PARTNERS, INC.
6901 East Fish Lake Road, Suite 104
Maple Grove, MN 55369
763-463-6370
ITEM #DESCRIPTIONQTY UNIT COST TOTAL
>>Estimate to Install (146) new Cat 6 cables from new Data
Center at City Hall and removal of old cabling.<<
S-UTP-424-6P Cat 6 Cable, Plenum24,000 0.32 7,680.00
S-KEY-8E6 Leviton Category 6 Extreme Connector146 7.75 1,131.50
S-REC-2WAY-LE Multiport Keystone Receptacle, Leviton50 1.70 85.00
S-REC-SMH2 Leviton 2 Port Surface Mount Housing22 2.20 48.40
S-PP-48AP-EXT Leviton 48-Port Extreme Angled Pre-Configured Patch Panel3 496.86 1,490.58
S-CPI-LADDER Chatsworth Universal Cable Runway, Blk1 119.22 119.22
S-CPI-DATARACK-BD Chatsworth Standard Rack, 19Wx7Hx3D, 15D Base, 45
RMU, Glacier White
1 222.65 222.65
S-CPI-LR-JS Chatsworth Ladder Rack Junction Splice Kit, 1 1/2x3/8, Blk1 8.75 8.75
S-MISC Miscellaneous, hangers, fasteners1 175.00 175.00
S-SVC Labor1 9,250.00 9,250.00
SCOPE OF WORK
--(10) Single Cat 6 locations.
--(50) Dual Cat 6 locations.
--(9) Quad Cat 6 locations.
--Install ladder rack to connect new 2 post rack to existing
ladder.
--Move existing cables from server room cabinet to new 2
post rack.
--Remove all old data and analog cabling once new cabling is
in place.
OPTIONS:
--Glacier White Chatsworth Evolution Horizontal
Management......$119/each
--Glacier White Evolution Double Sided Vertical
Management....$1199/each
$20,211.10
G10, Attachment 1
Packet Page Number 96 of 204
PROPOSAL
7667 Equitable Dr, Suite 201
Eden Prairie, Minnesota 55344
Phone: 9529207185
Quote To:Ship To:
City of Maplewood City of Maplewood Quote ID:PTIQ6554
Mychal Fowlds Mychal Fowlds Date:11/23/15
1830 County Rd B East 1830 County Rd B East Expires:12/23/2015
Maplewood MN 55109 Maplewood MN 55109 Prepared By:Josh Klein
Project Overview
Install 142 Cat 5e cables for data ( Unless Customer chooses Cat 6 Option )
Install 1 floor mounted 2post racks in the (mdf) Glacier white Per Customer specifications
Install 10' of ladder rack within the (mdf)
Mount and label 3 48port copper patch panels
Terminate data cabling to Cat 5e jack(Cat6) in the WAO, and to the Cat 5e (Cat6 )patch panel in the MDF
Parallel Technologies will remove Patch Panel from existing data rack along with newly installed cabling, and Incorporate it into
New Data Rack Per Scope of work
Parallel Technologies will Install, terminate, test, and get New system working. Then return at a later date to Demolition all
existing Cabling not being used. Per Customers instructions
All cables will be labeled and terminated base on the clients standards or a mutually agreed upon labeling scheme.
All newly installed cables will be tested.
Asbuilt drawings will be created after project completion.
Parallel Technologies will disconnect the Fiber Optic Cable in the IDF, then pull the Fiber Cable back to the MDF, (Where it
Originates) and coil and support it. ( Customer may use it in the Future)
Contract Value 31,981.08
Pricing expires 30 days from date of quote. If accepted after expiration, project must be revised with updated pricing. Standard payment terms are 100% of materials and 50% of labor will be invoiced on project
acceptance, Progress billing thereafter unless otherwise noted. shipping, handling and all applicable taxes are not included and will be charged in addition to the quoted amount. Additional terms apply.
Acceptance
Parallel Technologies, Inc.City of Maplewood
By:By:
Date:Date:
G10, Attachment 1
Packet Page Number 97 of 204
Detailed Scope of Work
Assumptions
Project Assumptions:
All new cabling work to be performed during regular business (7:00 AM 3:30 PM).
Any delays experienced due to restricted access and areas not being ready for cable vendor (moving items, waiting for people to
move etc.) could be subject to added cost.
Work after 3:30 pm or on weekends will be done on overtime. Unless previously arranged and in that case it would be done at
shift pay.
All after hours work will be coordinated with at least 2 days prior notice.
Any work done outside the above scope of work will be done per the RFP pricing. If not in the RFP pricing, it will be done on a time
and material basis. Unless a bid is requested.
Parallel Technologies will provide a status report along with issue log for the purpose of tracking the projects as well as issues and
who is the owner of said issue.
The design has been approved before the start of the project.
All cabling shall be installed into existing and new pathways. If additional pathway installation is required, there will be an
additional charge to the owner.
Quote does not provide for any patch cords or patch cord installation. If client needs patch cords installed at rack/switch or
workstation a change order will incur.
Plywood backboard in server room by others.
If lift is needed a change order will incur for rental.
All cables shall be tested with Fluke DTX or equal and will comply with Cat5e or Cat6 standards.
All work areas are assumed to be in an asbestos free environment.
All electrical work is excluded.
All PBX, Data Equipment are excluded (provided by others)
All programming, active network hardware, data ties, patch cord installation and ties to outside services are excluded.
All cable pathways are to be existing, clear, furnished with drag, unobstructed, and ready to accommodate new cabling.
All conduits, back boxes, pull boxes, raceway, power poles, cores holes, penetrations, cutting, painting and patching is excluded.
Quantities are limited to those as specified by this document only.
G10, Attachment 1
Packet Page Number 98 of 204
Qty Mfr Model #Description Unit Price Extended Price
17 $195.03 $3,315.51
10032227 HyperPlus Category 5e Plenum WHITE
3 $268.09 $804.27
5G597U48 48PORT CAT5e PATCH PANEL
142 $4.54 $644.68
5G110RE5 CAT 5E JACK BLACK
1 $176.06 $176.06
55053E03 CHATSWORTH GLACIER WHITE 7 ft 2 post data
rack
2 $867.65 $1,735.30
35571E03 CHATSWORTH GLACIER WHITE VERTICAL WIRE
MANAGMENT
2 $66.49 $132.98
DCHS1 HORIZONTAL CABLE MANAGER1RU SINGLE SIDE
1 $78.67 $78.67
LSS12BLK 12IN LADDER RACK
1 $23.40 $23.40
LWASK12BLK 12IN WALL ANGLE SUPPORT
1 $9.65 $9.65
LJSKB JUNCTION SPLICE 1 1/2 STG
75 $1.04 $78.00
TL25 Single 2.5IN CABLE SUPPORT LOOP
25 $4.38 $109.50
TL50 5 Cable Loop
100 $0.74 $74.00
CWS6 6 foot ceiling wire bare
48 $1.46 $70.08
420802WS 2PORT WALL PLATE WHITE
8 $1.46 $11.68
420804WS 4PORT WALL PLATE WHITE
10 $1.67 $16.70
410891WP 1 PORT SURFACE MOUNT BOX
20 $0.43 $8.60
THHN6STRGRN Green #6 Grounding wire
1 $300.00 $300.00
MISC Miscellaneous Materials
$7,589.08
17 $250.99 $4,266.83
10136230 CAT 6 cable White (Optional)
3 $390.86 $1,172.58
69587U48 eXtreme 6+ Universal Angled Patch Panel, 48Port,
2RU, Category 6 (Optional)
5 $153.11 $765.55
61110BE6 Cat 6 Jack Black 25 pack (Optional)
17 $6.44 $109.48
61110RE6 CAT6 1568 A/B WIRING JACK (Optional)
$0.00
$21,170.00PTILBRCBL Labor Services Structured Cabling
$2,750.00PTIPMCBL PM Services Structured Cabling
$472.00PTIPCCBL PC Services Structured Cabling
$24,392.00
Services $24,392.00
Products $7,589.08
Contract Value $31,981.08
11/23/15 PTIQ6554 PAGE 3
G10, Attachment 1
Packet Page Number 99 of 204
G11
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Karen Haag, Director Citizen Services
DATE: December 9, 2015
SUBJECT: Reschedule December 28, 2015 City Council Meeting
Introduction
The second regularly scheduled city council meeting for the month of December falls on
December 28, 2015. Due to the holiday season it is requested that the council meeting be
rescheduled to December 21, 2015.
Section 1 of the Rules of Procedure for City Council and City Council Meetings states the
following:
The City Council shall hold regular meetings on the second and fourth Mondays of each month
at 7:00 p.m., provided that when the day fixed for any regular meeting falls on a day designated
by law as a legal holiday, such meeting shall be held at the same hour on the next succeeding
Tuesday, not a holiday, unless authorized by the City Council.
Budget Impact
None
Recommendation
Staff is requesting that the December 28th meeting be rescheduled for December 21st due to city
council and staff traveling over the holiday season. Upon approval, staff will properly post the
change of date to notify the public.
Packet Page Number 100 of 204
G12
MEMORANDUM
TO: City Manager Melinda Coleman
FROM: Chief of Police Paul P. Schnell
DATE: December 7, 2015
SUBJECT: Approval of Agreement with the YMCA to Partner for a Promise Fellow to Serve
At-Risk Maplewood Youth
Introduction
In consultation and coordination with Maplewood’s Parks Department and ISD 622, the
Maplewood Police Department seeks to enter into a Memorandum of Understanding between
the White Bear Lake YMCA for an AmeriCorps Promise Fellow to provide youth development
services focused on the elimination of school achievement and opportunity gaps and the
reduction of school and community-based delinquency issues.
Background
In consultation and coordination with the Parks Department and staff at ISD 622, the
Maplewood Police Department seeks to engage the services of an AmeriCorps Promise Fellow
to provide youth development services in collaboration with school personnel and the City’s
School Resource Officer. The White Bear Lake Area YMCA currently engages other Promise
Fellows that work in sites and focused projects through agreement with ISD 622. The Promise
Fellow position arising out of this agreement will engage in a variety targeted efforts, including,
but not limited to:
• Delinquency prevention
• Increased school achievement
• Initial implementation of Integrative Youth Development efforts
• Mentorship
• Support for increased family engagement
City Council approval is requested to enter into a memorandum of understanding (contract for
services) with the YMCA of the Greater Twin Cities to provide specified services. The term of
agreement is September 1, 2015 through August 31, 2018 with the provision that either party
may terminate the agreement with written notice. The agreement provides that the City will pay
an annualized fee of $10,000.00 to the YMCA to off-set Promise Fellow program costs. The
police department intends to fund the Promise Fellow initiative using forfeiture monies as
preventative efforts are an allowable expenditure.
At the end of the 2015-2016 school year, City staff will provide the City Council with a report
summarizing program efforts, outputs, and outcomes.
Budget Impact
Annual program costs ($10,000.00) to come from the department’s forfeiture fund.
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G12
Recommendation
It is recommended that the City Council approve the agreement between the City of Maplewood
and the YMCA for the purpose of initiating the AmeriCorps Promise Fellow and that the Finance
Director be authorized to make any necessary budget adjustments.
Attachments
Agreement
Packet Page Number 102 of 204
Page 1 of 6
G12, Attachment 1
CITY OF MAPLEWOOD
YOUTH DEVELOPMENT SERVICES EXTENSION TO
YMC A GENERAL SERVICES CONTRACT
This EXTENSION AGREEMENT hereinafter referred to as, “Agreement,” made and
entered into by and between the City of Maplewood, Minnesota, hereinafter referred to as,
“City,” and the White Bear Area YMCA, 2100 Orchard Lane, White Bear Lake, Minnesota
55110, hereinafter referred to as, “Consultant.”
RECITALS
a. Consultant is a branch of the YMCA of the Greater Twin Cities, Inc., and is
experienced in providing trained staff and personnel for work relative to
youth activities and programming as well as the programming itself; and
b. The City seeks to enter into an agreement for the necessary provisioning of
human resources/staff and youth programming services, particularly with
respect to populations suffering from achievement gaps due to the lack of
sufficient programming/community-engagement.
NOW, THEREFORE, in consideration of the mutual undertakings and agreement
contained within this Agreement, the City and Consultant hereby agree as follows:
1. Scope of Services
A. Consultant agrees to provide to the City one Promise Fellow under the
supervision of the Consultant, to administer a program of youth-programming
and engagement at locations mutually agreed upon by the City, Consultant, and
with the approval of the appropriate administrators of the various locations;
B. Pending the consent of school district and housing administrators, the Promise
Fellow described in section A will work during the school day at locations such as
but not necessarily including Maplewood Middle School, John Glenn Middle
School, Harmony Learning Center, and North High School as well as after school
at housing complexes such as but not necessarily including Wyngate
Townhomes (Village Trail) and Maple Pond Homes;
C. The Consultant and City will agree mutually upon measuring impact of this
program through surveys or other measurement tools;
2. Compensation and Terms of Payment
A. The annualized rate for the services outlined in Section 1, Scope of Services,
paragraph A, B, &C, shall be Ten Thousand and no/100 ($10,000.00)
Dollars.
B. Consultant shall provide invoices on a monthly basis to the authorized
agent of the City for payment of work completed. The authorized agent shall
have the authority to review the invoices, and no payment shall be made
without the approval of the authorized agent. Payments shall be made within
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Page 2 of 6
G12, Attachment 1
thirty (30) days after receipt of invoices for services performed and
acceptance of such services by the authorized agent of the City.
3. Condition of Payment
All services provided by Consultant pursuant to this Agreement shall be performed
to the satisfaction of the City, and in accordance with all applicable federal, state
and local laws, ordinances, rules and regulations. Payment shall be withheld for
work found by the City to be unsatisfactory, or performed in violation of federal,
state and local laws, ordinances, rules or regulations. If Consultant and the City
agree, any controversy or claim arising out of or relating to this Agreement shall be
settled between the parties by mediation. Each party shall pay its own costs resulting
from the utilization of the arbitration process. The fees and costs charged by the
American Arbitration Association shall be borne equally by the parties.
4. Term of Agreement
This Agreement shall be effective from September 1, 2015 through August 31, 2018.
The Agreement is renewable annually for up to three years with annual increase as
may be agreed upon between the Consultant and the City in writing.
5. Authorized Agents
The City of Maplewood shall appoint an authorized agent for the purpose of
administration of this Agreement. Consultant is notified of the authorized agent of the
City of Maplewood as follows:
Melinda Coleman City
Manager
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
The City is notified of the authorized agent for the Consultant as follows:
White Bear Lake YMCA
2100 Orchard Lane
White Bear Lake, Minnesota 55110
6. City and State Audit
Pursuant to Minn. Stat. § 16C.05, subd. 5 (1998), the books, records, documents,
and accounting procedures and practices of Consultant relative to this Agreement
shall be subject to examination by the City and State Auditor. Complete and
accurate records of the work performed pursuant to this Agreement shall be kept
by Consultant for a minimum of six (6) years following termination of this Agreement
for such auditing purposes. The retention period shall be automatically extended
during the course of any administrative or judicial action involving the City of
Maplewood regarding matters to which the records are relevant. The retention
period shall be automatically extended until the administrative or judicial action is
finally completed or until the authorized agent of the City notifies Consultant in writing
Packet Page Number 104 of 204
Page 3 of 6
G12, Attachment 1
that the records need no longer be kept.
7. Indemnity
Provider agrees to defend, indemnify and hold the City, its employees and officials
harmless from any claims, demands, actions or causes of action, including
reasonable attorney’s fees and expenses resulting directly or indirectly from any
negligent act or omission on the part of the Consultant, or its subcontractors,
partners or independent contractors or any of their agents or employees, in the
performance, non-performance or malfeasance in the performance of any of the
work or services to be performed or furnished by the Consultant or the
subcontractors, partners or independent contractors or any of their agents or
employees under this Agreement.
Consultant shall be responsible for the professional quality, technical accuracy, and
the coordination of all services furnished by Consultant under this Agreement.
Consultant shall, without additional compensation, correct or revise any errors or
deficiencies in Consultant’s final reports and services.
8. Indemnification and Insurance
A. Indemnification. The Consultant agrees it will defend, indemnify and hold
harmless the City, its officers and employees against any and all liability, loss,
costs, damages and expenses which the City, its officers or employees may
hereafter sustain, incur or be required to defend or payarising out of the
Consultant’s performance or failure to adequately perform its obligations
pursuant to this Agreement.
B. Insurance. Consultant agrees to maintain insurance to protect itself and the
City under the indemnity provision set forth above and professional liability
insurance. Consultant will carry Workers Compensation insurance as required
by Minnesota statutes.
9. Subcontracts
Consultant shall not subcontract any portion of the work to be performed under this
Agreement nor assign this Agreement without prior written approval of the
authorized agent of the City. Consultant shall ensure and require that any
subcontractor agrees to and complies with all the terms of this Agreement. Any
subcontractor of Consultant used to perform any portion of this Agreement shall
report to and bill Consultant directly. Consultant shall be solely responsible for the
breach, performance or nonperformance of any subcontractor.
10. Force Majeure
City and Consultant agree that Consultant shall not be liable for any delay or
inability to perform this Agreement, directly or indirectly caused by or resulting from
strikes, labor troubles, accidents, fire, flood, breakdowns, war, riot, civil
commotion, lack of material, delays of transportation, acts of God or other cause
beyond reasonable control of Consultant and the City.
Packet Page Number 105 of 204
Page 4 of 6
G12, Attachment 1
11. Data Practices
Consultant, its agents, employees and any subcontractors of Consultant in providing
all services hereunder, agree to abide by the provisions of the Minnesota
Government Data Practices Act, Minn. Stat. Ch. 13, as amended, and Minn. Rules
promulgated pursuant to Ch. 13. Consultant acknowledges that nature of the work
will result in the exposure of the Consultant or their designee to confidential
information. Reporting data shall be aggregated and not include confidential
information whenever possible to preserve its confidential nature. However, the
Consultant agrees to hold the City, its officers, department heads and employees
harmless from any claims resulting from the Consultant’s (or their employees
designees or assigns) unlawful disclosure, failure to disclose, or use of data protected
under state and federal laws.
12. Termination
This Agreement may be terminated by either party, without cause, upon ninety (90)
days written notice to Consultant or the Authorized Agent of the City,
13. Independent Contractor
It is agreed that nothing contained in this Agreement is intended or should be
construed as creating the relationship of copartner, joint ventures, or an association
with the City and Consultant. Consultant is an independent contractor and neither
it, its employees, agents, subcontractors nor representatives shall be considered
employees, agents or representatives of the City. Except as otherwise provided
herein, Consultant shall maintain, in all respects, its present control over the means
and personnel by which this Agreement is performed. All qualifications, educational
requirements and fitness- for-duty on the part of the Consultant’s hires shall be
exclusively t From any amounts due Consultant, there shall be no deduction for
federal income tax or FICA payments nor for any state income tax, nor for any other
purposes which are associated with an employer/employee relationship unless
otherwise required by law. Payment of federal income tax, FICA payments, state
income tax, unemployment compensation taxes, and other payroll deductions and
taxes are the sole responsibility of Consultant.
14. Notices
Any notices to be given under this agreement shall be given by enclosing the
same in a sealed envelope, postage prepaid, and depositing the same in the
United States Postal Service, addressed to Consultant at its address stated
herein, and to the authorized agent of the City at the address stated herein.
15. Controlling Law
The laws of the State of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this agreement, the legal relations
between the parties and performance under the agreement. The appropriate venue
and jurisdiction for any litigation hereunder will be those courts located within the
Packet Page Number 106 of 204
Page 5 of 6
G12, Attachment 1
City of Maplewood, State of Minnesota. Litigation, however, in the federal courts
involving the parties will be in the appropriate federal court within the State of
Minnesota. If any provision of this contract is held invalid, illegal or unenforceable, the
remaining provisions will not be affected.
16. Successors and Assigns
The City and Consultant, respectively, bind themselves, their partners, successors,
assigns, and legal representatives to the other party to this agreement and to the
partners, successors, assigns, and legal representatives of such other party with
respect to all covenants of this agreement. Neither the City nor Consultant shall
assign, sublet, or transfer any interest in this agreement without prior written
consent of the other.
17. Changes
The parties agree that no change or modification to this agreement, or any
attachments hereto, shall have any force or effect unless the change is reduced to
writing, dated, and made part of this agreement. The execution of the change shall be
authorized and signed in the same manner as for this agreement.
18. Separability
In the event any provision of this agreement shall be held invalid and
unenforceable, the remaining provisions shall be valid and binding upon the
parties unless such invalidity or non-enforceability would cause the agreement to fail
its purpose. One or more waivers by either party of any provision, term, condition
or covenant shall not be construed by the other party as a waiver of a subsequent
breach of the same by the other party.
19. Entire Agreement
It is understood and agreed that the entire agreement of the parties is contained
herein and that this agreement supersedes all oral agreements and negotiations
between the parties relating to the subject matter hereof as well as any previous
agreements presently in effect between the City and Consultant relating to the
subject matter hereof.
IN WITNESS WHEREOF, the parties have caused this agreement to be duly
executed intending to be bound thereby.
CITY OF MAPLEWOOD WHITE BEAR LAKE YMCA
By By
Melinda Coleman, City Manager
Date Date
Packet Page Number 107 of 204
Page 6 of 6
G12, Attachment 1
By By
Nora B. Slawik, Mayor
Date Date
Packet Page Number 108 of 204
G13
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Paul Schnell, Chief of Police
DATE: December 7, 2015
SUBJECT: Approval for Police Department to Accept Donation from Ramsey County
Sheriff’s Foundation
Introduction
The Ramsey County Sheriff’s Foundation has submitted a $1,000 donation to the Maplewood
Police Department, and City Council approval is required to accept this donation.
Background
Each year the Ramsey County Sheriff’s Foundation holds its annual Fright Farm event at the
Ramsey County Fairgrounds. Over many years, the Maplewood Police Department through its
Reserve Unit has provided support of the event by staffing traffic control personnel to the
entrance of the event.
In recognition of the efforts of the department and the Reserve Unit, the Sheriff’s Foundation
made a donation to the department in the amount of $1,000.00.
The Maplewood Police Department is grateful for the incredibly generous donation that support
of departmental programs and activities.
Budget Impact
The donation by the Ramsey County Sheriff’s Foundation provides the City and its Reserve Unit
to support the department’s efforts.
Recommendation
Approval of a resolution accepting a $1,000 donation from the Ramsey County Sheriff’s
Foundation.
Attachments
1. Letter from Ramsey County Sheriff’s Foundation
2. Donation Acceptance Resolution
Packet Page Number 109 of 204
Rennsrv CouNw SnenrFF's FouNDATtoN
Enhancing progroms ond services for youth, crime prevention, community
outreoch, and public sofety provided by the Ramsey County Sheriff's Office
December L,201,5
Maplewood police Department
1830 County Road B East
Maplewood, MN 55109
Dear Maplewood porice Department staff and Reserves,
Thank you for your competent help with traffic control at Fright Farm thisoctober! rt is arways comforting to know you are on duty and making sureeveryone is safe as well as providing backup to Ramsey county sheriff office staffand reserves if need be.
We hope you had some fun and good food as well!
Please find enclosed a donation of 51,000.00 for your participation in our largest
fund raising event.
Sirl4erely , .t. \
&rr^{ y'L-'*^-
Cheryl rtn",
President
244 Lion Lane′Shoreview′MN 55126
612‐308-2458
G13, Attachment 1
Packet Page Number 110 of 204
G13, Attachment 2
RESOLUTION
EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE MAPLEWOOD POLICE DEPARTMENT
WHEREAS, the Ramsey County Sheriff’s Foundation has presented to the Maplewood
Police Department a donation in the amount of $1,000; and
WHEREAS, the Maplewood City Council is appreciative of the donation and commends
the Ramsey County Sherriff’s Foundation for their generous donation and civic efforts,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood,
Minnesota, that:
1. The donation is accepted and acknowledged with gratitude; and
2. The donation will be appropriated for the Police Department as designated; and
3. The appropriate budget adjustments be made.
Packet Page Number 111 of 204
THIS PAGE IS INTENTIONALLY LEFT BLANK
Packet Page Number 112 of 204
H1
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Gayle Bauman, Finance Director
DATE: December 8, 2015
SUBJECT: Public Hearing on 2016 Tax Levy and Budget
a. Approval of Resolution Certifying Taxes Payable in 2016
b. Approval of Resolution Adopting a Budget for 2016
Introduction
Staff is requesting City Council approval of two related matters concerning the levy certification
of the final taxes payable in 2016 as well as adoption of the proposed 2016 Budget for the City
of Maplewood. A public hearing on the proposed taxes and budget for 2016 has been
scheduled for December 14th at 7:00 p.m. State law requires that the final property tax levy and
budget be adopted in December. The tax levy needs to be adopted before the budget is
adopted.
At the September 14th council meeting, a total proposed tax levy of $19,751,270 was approved
which is 4.0% ($759,660) more than the 2015 levy. The final resolutions prepared for your
consideration tonight include a 4.0% tax levy increase ($19,751,270).
Budget Planning
Department Heads, along with the City Manager and Finance Director have been focused
on the following:
The need to control and/or reduce costs
Assessment and consideration of new sources of revenue
Review of all existing City services for possible service delivery changes
Analysis of inter-departmental and inter-governmental service and/or resource sharing
Identification of critical needs in City-owned buildings and facilities
Department Heads are looking at methods of addressing structural budget challenges in a way
that is sustainable and makes increases in the City property tax levy based upon need and
responsible decision-making.
Governmental units of all sizes and circumstances face challenges, but for largely developed
and established communities like Maplewood, the challenges are somewhat unique.
Maplewood has very few areas within its boundaries that offer tax generating development
opportunities.
The City’s Budget
The budget is composed of a number of different funds, the largest of which is the General
Fund. The General Fund is the primary operating fund of the City and includes services such as
police, fire, public works, parks maintenance, community development, citizen services and
administration. There are essentially two sources of revenue that fund the General Fund budget
– the property tax levy and revenues from other sources, such as fees, licenses, permits, fines,
charges for services, etc.
Packet Page Number 113 of 204
H1
Department requests for 2016 in the General Fund are $536,570 more than the 2015 budget. A
majority of this increase ($323,170) is in personnel services. Union contracts are one of the
reasons for this increase. Other requests include additional full time staff for the Fire
Department, additional overtime for the Police Department to provide some more targeted
policing services and to train officers as first responders, and the addition of a communications
position. The next highest increase is in contractual services ($249,040). After taking all the
department requests into consideration and calculating projections for 2016 revenues, the
General Fund requires a tax levy increase of approximately $662,000 to maintain its current
fund balance level of 40% of operating revenues.
A breakdown of some of the increases to the General Fund budget over 2015 is as follows:
Property insurance $63,310 Safety program $10,000
COLA/Step increases $130,420 Newsletter $27,000
Police overtime/Inv. Aide $58,230 Police vehicle leases $39,600
EEDD temp bldg. inspector $22,390 Fire vehicle leases $11,000
PW engineering intern $15,750 Police Bair analytics $12,000
Fire Dept new employees $34,940 Police forensics $45,000
Communications position $37,320 PW nature center trail $10,000
Executive intern $13,460 EEDD training $8,550
HR software $8,550
Tax Levy
Based on requests made during the preparation of our Capital Improvement Plan, we continue
to have a need for capital projects such as street improvements, parks, redevelopment and
investment in city facilities. Over half of the City’s tax levy increases during the past 8 years
have been dedicated to debt service costs while only about 1/5th has been applied to General
Fund operations. Tax levy increases have not been able to keep up with the growth in
operational costs due to the need for infrastructure improvements and redevelopment. The
proposed 2016 tax levy currently sits as follows:
FUND
2015 LEVY
2016
PROPOSED
LEVY
$ CHANGE
% CHANGE
Debt Service $4,792,820 $4,792,820 $0 0.0%
CIP Fund 140,000 42,660 (97,340) -69.5%
PD Squad & Equip Fund 255,000 300,000 45,000 17.6%
Street project deficits 250,000 250,000 0 0.0%
Fire Truck Replacement 0 60,000 60,000 100.0%
Redevelopment Fund 0 25,000 25,000 100.0%
EDA Fund 89,270 89,270 0 0.0%
General Bldg Replacement 0 50,000 50,000 100.0%
Ambulance Service 335,000 310,000 (25,000) -7.5%
Community Center 500,000 500,000 0 0.0%
Recreation Programs 160,000 200,000 40,000 25.0%
General Fund 12,469,520 13,131,520 662,000 5.3%
$18,991,610 $19,751,270 $759,660 4.0%
Packet Page Number 114 of 204
H1
With this increase, taxes as a percentage of total revenues is increasing slightly from 44.3% in
2015 to 45.8% in 2016 as shown by the following graphs.
Packet Page Number 115 of 204
H1
Impacts on Median Valued Home – City Tax only
The ‘median’ is the middle value in a list of numbers – there are just as many values lower than
the number as there are higher than it. Based on information received from Ramsey County on
November 16, 2015, a median valued home in Maplewood is estimated to increase in value by
1.9%, from $187,300 to $190,800. The annual impact of different levels of the City levy
increase to a median valued home is as follows:
LEVY HOME VALUE CITY TAX $ %
CHANGE 2015 2016 2015 2016 CHANGE CHANGE
0% $ 187,300 $ 190,800 $ 790 $ 783 $ (7) -0.8%
1%
$ 792 $ 2 0.3%
2%
$ 801 $ 11 1.4%
3%
$ 810 $ 20 2.6%
4%
$ 819 $ 29 3.7%
Impacts to Properties from Proposed Total Tax Levy
Based on information received from Ramsey County on November 16, 2015, the maximum tax
levies adopted by all taxing districts (County, City, School and Miscellaneous) would have the
following effects on different property types within Ramsey County.
Residential – 39.9% of residential properties throughout the County will have property tax
decreases. The median change in residential property taxes in the County is +2.0% or a $48
increase. 43.5% of Maplewood residents are projected to see no increase or a decrease in their
property taxes.
Commercial/Industrial – 85% will have decreases in property taxes compared to 2015
throughout the County. The median change in commercial/industrial property taxes in the
County is -3.1% or a $250 decrease.
Apartments – 52.6% will have decreases in property taxes compared to 2015 throughout the
County. The median change in apartment property taxes in the County is -0.5% or a $6
decrease.
Fund Balance
The State Auditor recommends that cities maintain unreserved fund balances in their general
fund of approximately 35 to 50 percent of fund operating revenues or no less than five months
of operating expenditures. The 2016 budget projects a fund balance of at least 40% of fund
operating revenues and at least 4.9 months of operating expenditures. The 4.0% levy increase
puts us within the range recommended by the State Auditor.
An adequate fund balance is needed to maintain our bond rating and provide a sufficient
balance for our cash flow needs.
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H1
Information from Ramsey County shows that other city proposed tax levy changes are as
follows:
Gem Lake 66.30%Shoreview 3.90%
Vadnais Heights 9.83%New Brighton 3.86%
Lauderdale 8.36%Roseville 3.65%
North St. Paul 8.34%Arden Hills 3.54%
Falcon Heights 8.27%St. Paul 1.90%
Town of White Bear 7.00%White Bear Lake 1.67%
Little Canada 4.00%St. Anthony 1.62%
North Oaks 4.00%Mounds View 1.00%
Update on State Performance Measures
The City opted to participate in the State Performance Measurement Program again this year.
A survey was created which contained 9 performance measures developed by the Council on
Local Results and Innovation. The survey was made available to our residents during the
month of November. We received about 49 responses and the results are available on our City
website. A snapshot of the responses and data from the previous two years is as follows:
Question – 2015 (49 responses) Excellent Good Fair Poor Don’t Know
Appearance of City 8% 57% 33% 0% 2%
Feeling of Safety 24% 63% 10% 0% 2%
Quality of Fire/EMS 33% 24% 4% 6% 33%
Condition of Streets 14% 33% 29% 24% 0%
Quality of Snowplowing 37% 39% 18% 4% 2%
Quality of Sewer 41% 37% 2% 2% 18%
Quality of Water 47% 39% 6% 0% 8%
Quality of Rec Programs/Parks 24% 49% 16% 0% 10%
Overall City Services 16% 61% 10% 6% 6%
Question – 2014 (49 responses) Excellent Good Fair Poor Don’t Know
Appearance of City 10% 65% 21% 4% 0%
Feeling of Safety 29% 57% 10% 2% 2%
Quality of Fire/EMS 42% 33% 6% 0% 19%
Condition of Streets 8% 39% 31% 22% 0%
Quality of Snowplowing 27% 47% 20% 6% 0%
Quality of Sewer 49% 33% 2% 2% 14%
Quality of Water 50% 38% 4% 4% 4%
Quality of Rec Programs/Parks 29% 57% 12% 0% 2%
Overall City Services 14% 66% 14% 2% 4%
Question – 2013 (56 responses) Excellent Good Fair Poor Don’t Know
Appearance of City 9% 57% 30% 2% 2%
Feeling of Safety 24% 65% 7% 4% 0%
Quality of Fire/EMS 29% 29% 9% 9% 24%
Condition of Streets 11% 43% 31% 13% 2%
Quality of Snowplowing 41% 28% 19% 9% 4%
Quality of Sewer 33% 37% 7% 2% 20%
Quality of Water 43% 44% 6% 0% 7%
Quality of Rec Programs/Parks 35% 48% 9% 2% 6%
Overall City Services 11% 62% 17% 9% 0%
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H1
Question – 2012 (96 responses) Excellent Good Fair Poor Don’t Know
Appearance of City 9% 65% 20% 6% 0%
Feeling of Safety 29% 55% 13% 1% 2%
Quality of Fire/EMS 24% 35% 11% 14% 16%
Condition of Streets 6% 49% 37% 8% 0%
Quality of Snowplowing 27% 51% 16% 6% 0%
Quality of Sewer 31% 52% 5% 0% 12%
Quality of Water 48% 45% 5% 0% 2%
Quality of Rec Programs/Parks 27% 54% 11% 5% 3%
Overall City Services 13% 60% 20% 6% 1%
Budget Impact
This will set the 2016 tax levy payable and the 2016 Budget for the City of Maplewood as
required by state law. The final resolutions were prepared with a 4.0% levy increase that was
approved at the September 14, 2015 meeting.
Recommendation
Staff recommends approval of the following two resolutions:
a. Resolution Certifying Taxes Payable in 2016
b. Resolution Adopting a Budget for 2016
Attachments
1. Resolution Certifying Taxes Payable in 2016
2. Breakdown by Debt Service Fund
3. Resolution Adopting a Budget for 2016
4. PowerPoint presentation
5. 2016 Proposed Budget (under separate cover)
Packet Page Number 118 of 204
H1, Attachment 1
RESOLUTION
CERTIFYING TAXES PAYABLE IN 2016
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD,
MINNESOTA that:
1. The following amounts of taxes be levied for 2015, payable in 2016, upon the net tax
capacity in said City of Maplewood, for the following purposes:
General Fund $13,131,520
Ambulance Service 310,000
Community Center 500,000
Recreation Programs 200,000
Capital Improvement Projects 292,660
Police Vehicle & Equipment 300,000
General Building Replacement 50,000
Fire Truck Replacement 60,000
Redevelopment 25,000
Debt Service 4,476,760
TOTAL LEVY $19,345,940
2. In addition, there is a $316,060 market value based referendum levy for 2015 payable in
2016 to finance the debt service on the 2013B Fire Safety Refunding Bonds. This results
in a total certified City levy of $19,662,000. There is also a proposal for an EDA levy of
$89,270. This would bring the total levy up to $19,751,270 (4.0% increase from 2015).
3. The net tax capacity based levy of $4,476,760 for Debt Service and the market value based
referendum levy of $316,060 total $4,792,820. This is a net decrease of $2,178,716.90 in
the scheduled levy of $6,971,536.90. The breakdown by Debt Service Fund is attached.
Packet Page Number 119 of 204
H1, Attachment 2
City of MAPLEWOOD Debt Service Fund breakdown
ADDITIONS OR CERTIFIED
ORIGINAL DATE PAYABLE 2016 REDUCTIONS BY DEBT
BOND ISSUES PRINCIPAL ISSUED DEBT LEVY RESOLUTION LEVY
===================================================================================
GO IMP 2004B 13,010,000 1-Aug-04 288,938.32$ 31,361.68 320,300.00$
GO IMP 2005A 2,115,000 1-Aug-05 0.00 0.00 0.00
GO IMP 2006A 6,085,000 1-Apr-06 368,506.04 36,493.96 405,000.00
GO IMP 2007A 10,060,000 1-Jul-07 307,484.68 -75,084.68 232,400.00
GO IMP 2007B 5,090,000 15-Oct-07 326,497.71 -73,497.71 253,000.00
GO IMP 2008A 9,970,000 1-Jul-08 600,974.18 -437,974.18 163,000.00
GO IMP REFUNDING 2008B 1,070,000 1-Jul-08 57,553.13 -51,153.13 6,400.00
GO IMP REFUNDING 2009A 4,680,000 1-Apr-09 442,911.04 -63,411.04 379,500.00
GO IMP REFUNDING 2009B 2,690,000 1-Dec-09 363,855.64 -72,255.64 291,600.00
GO 2010A 11,790,000 10-May-10 0.00 0.00 0.00
GO TIF Refunding 2010B 4,050,000 8-Jul-10 379,417.50 -351,617.50 27,800.00
GO IMP 2011A 10,000,000 1-Jun-11 430,029.41 -163,129.41 266,900.00
GO 2012A 5,780,000 1-Jul-12 522,351.27 -466,951.27 55,400.00
GO 2013A refunding 6,180,000 1-Jun-13 445,625.31 -19,525.31 426,100.00
GO 2013B refunding 3,700,000 18-Dec-13 345,581.25 45,518.75 391,100.00
GO 2014A 7,745,000 1-Aug-14 517,830.76 -66,830.76 451,000.00
GO 2014B refunding 1,255,000 1-Aug-14 296,126.50 59,173.50 355,300.00
GO Imp 2015A refunding 3,790,000 1-Jan-15 562,730.00 -206,030.00 356,700.00
GO 2015B 1,215,000 8-Jul-15 114,765.00 -42,865.00 71,900.00
GO 2015C refunding 7,990,000 8-Jul-15 600,359.16 -260,939.16 339,420.00
----------------------------------------------------------------------
$6,971,536.90 -$2,178,716.90 $4,792,820.00
======================================
I hereby certify that the above schedule of
bond levies to be spread on the payable 2016
tax rolls agrees with the City records and is
true and correct. Copies of any resolutions
which increase or reduce these levies are
attached.
Signed: ___________________________________
Date: _______________
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H1, Attachment 3
RESOLUTION
ADOPTING A BUDGET FOR 2016
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD,
MINNESOTA that a budget for 2016 is hereby adopted as outlined in the following summary:
CAPITAL DEBT
OPERATING IMPROVEMENTS SERVICE
BUDGET BUDGET BUDGET TOTAL
Revenues $35,575,640 $4,040,360 $7,469,510 $47,085,510
Net other increases (decreases) (1,102,660) (178,500) 1,429,650 148,490
Expenditures (34,413,870) (1,560,260) (13,419,790) (49,393,920)
Net change in fund balance $59,110 $2,301,600 ($4,520,630) ($2,159,920)
BE IT FURTHER RESOLVED that the department appropriations totaling $34,413,870
as listed in the budget booklet are hereby approved for the 2016 Operating Budget.
BE IT FURTHER RESOLVED that the following appropriations are hereby approved for
the 2016 Capital Improvements Budget:
CAPITAL IMPROVEMENT PROJECTS $200,340
FIRE STATION FUND 9,500
FIRE TRUCK REPLACEMENT FUND 73,900
GENERAL BUILDING REPLACEMENT 1,400
LEGACY VILLAGE PARK DEVELOPMENT DISTRICT 40
LEGACY VILLAGE TAX ABATEMENT DISTRICT 3,990
PARK DEVELOPMENT 449,660
POND CLEAN OUT/DREDGING 100,000
POLICE VEHICLES & EQUIPMENT 161,980
REDEVELOPMENT 81,100
RIGHT-OF-WAY 20
STORM CLEANUP 30,000
STREET USE REVITALIZATION 30
TAX INCREMENT ECON. DEV. DISTRICT #1-12 166,000
TAX INCREMENT HOUSING DISTRICT #1-1 5,010
TAX INCREMENT HOUSING DISTRICT #1-2 6,280
TAX INCREMENT HOUSING DISTRICT #1-3 2,170
TAX INCREMENT HOUSING DISTRICT #1-4 470
TAX INCREMENT HOUSING DISTRICT #1-5 470
TAX INCREMENT HOUSING DISTRICT #1-6 490
TAX INCREMENT HOUSING DISTRICT #1-7 22,760
TAX INCREMENT HOUSING DISTRICT #1-8 61,320
TAX INCREMENT HOUSING DISTRICT #1-10 167,900
TRASH CARTS 730
WATER AVAILABILITY CHARGE - N. ST. PAUL 1,550
WATER AVAILABILITY CHARGES - ST. PAUL 13,150
TOTAL CAPITAL IMPROVEMENTS BUDGET APPROPRIATIONS $1,560,260
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H1, Attachment 3
BE IT FURTHER RESOLVED that the Finance Director shall establish a budget for
each public improvement project when the Council orders the project and that the budget
amounts shall be recorded at amounts specified in the feasibility study for the project.
BE IT FURTHER RESOLVED that the following appropriations are hereby approved
for the 2016 Debt Service Budget:
$11,186,100 Principal
2,160,990 Interest
9,000 Paying Agent Fees
12,600 Fees for Service
51,100 Investment Management Fees
$13,419,790 TOTAL DEBT SERVICE BUDGET APPROPRIATIONS
BE IT FURTHER RESOLVED that the above budgets for Governmental Funds are
hereby adopted for financial reporting and management control.
BE IT FURTHER RESOLVED that the above budgets for all other funds are hereby
adopted for management purposes only.
BE IT FURTHER RESOLVED that the transfer of appropriations among the various
accounts, within a fund, shall only require the approval of the City Manager or his designee.
However, City Council approval is required for transfers from contingency accounts.
BE IT FURTHER RESOLVED that all appropriations which are not encumbered or
expended at the end of the fiscal year shall lapse and shall become part of the unencumbered
fund balance which may be appropriated for the next fiscal year except appropriations for capital
improvement projects which shall not lapse until the project is completed or canceled by the City
Council.
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PRESENTED TO MAPLEWOOD CITY COUNCIL
DECEMBER 14, 2015
City of Maplewood
2016 Budget Overview
and Tax Levy
Strategic Priorities
Financial Stability
Coordinated Communication
Effective Governance
Targeted Redevelopment
Operational Effectiveness
H1, Attachment 4
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2016 Revenue Budget
Taxes
45.8%
Special
Assessments
3.1%Licenses and
Permits
2.7%
Intergovernmental
Revenue
7.2%
Charges for
Services
34.8%
Fines and
Penalties
0.6%
Miscellaneous
5.8%
$47,085,510
2016 Expenditure Budget
Personnel Services
39.8%
Commodities
3.2%
Contractual
Services
21.5%
Capital Outlay and
Depreciation
5.6%
Debt Service
27.9%
Other Charges
2.0%
$49,393,920
H1, Attachment 4
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Expenditure Budget Totals $49.4
69.7% Operations $34,413,870 2.4%
3.2% Capital Improvements 1,560,260 ‐14.1%
27.2% Debt Service 13,419,790 ‐25.8%
$49,393,920 ‐7.7%
The budget has three sections:
The decrease is mainly related to payments for refunded debt. Escrow
funds were on hand to make these payments.
Operations (69.7%)
Breakdown of expenditures by department
$11.2 million – Public Works
$ 8.6 million – Police
$ 4.5 million – Fire
$ 3.9 million – Parks & Recreation
$ 1.9 million – Env. & Econ. Development
$ 1.3 million – Citizen Services
$ 1.1 million – Executive
$ 1.8 million – Three other departments
H1, Attachment 4
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Operation Expenditures by Classification
Personnel
57%Commodities
5%
Contractual
31%
Capital Outlay
5%
Other
2%
General Fund (55.2% of Operating Budget)
General Fund
55%
Special Revenue
Funds
3%
Proprietary
Funds
37%
Internal Service
Funds
5%
H1, Attachment 4
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General Fund
Breakdown of expenditures by department
$ 8.6 million – Police
$ 3.8 million – Public Works
$ 1.9 million – Fire
$ 1.2 million – Citizen Services
$ 1.1 million – Executive
$ 1.0 million – Env. & Econ. Development
$ 0.7 million – Finance
$ 0.5 million – Parks & Recreation
$ 0.2 million - Legislative
General Fund Expenditures by Classification
Personnel
75%
Commodities
5%
Contractual
20%
Other
0%
H1, Attachment 4
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Increases to General Fund Budget
Property insurance - $63,310
COLA/Step increases - $130,420
Police overtime/inv. aide - $58,230
EEDD temp bldg. inspect - $22,390
PW engineer intern - $15,750
Fire 2 new employees - $34,940
Communications position - $37,320
Executive intern - $13,460
HR software - $8,550
Increases to General Fund Budget
Safety program - $10,000
Newsletter - $27,000
Police vehicles leases - $39,600
Fire vehicle leases - $11,000
Police Bair analytics - $12,000
Police forensics - $45,000
PW nature center trail - $10,000
EEDD training - $8,550
H1, Attachment 4
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Utility Funds – Proprietary/Capital Funds
UTILITY RATES
IMPACT ON AN AVERAGE HOME
Quarterly Charge Increase/(Decrease)
2015 2016 Amount Percent
Sanitary sewer $64.68 $64.68 $0.00 0.0%
Storm sewer 22.44 23.10 0.66 2.9%
Recycling 9.09 9.78 0.69 7.6%
WAC – St. Paul 4.25 3.50 ‐0.75 ‐17.6%
WAC –N. St. Paul 3.60 3.60 0.00 0.0%
TOTAL –St. Paul $100.46 $101.06 $0.60 0.6%
TOTAL –N. St. Paul $99.81 $101.16 $1.35 1.4%
Personnel
171 173 166 170
0
20
40
60
80
100
120
140
160
180
200
2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
Full Time Equivalents
H1, Attachment 4
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Full Time Employees
Full-time employees in the 2016 Budget = 153
Two more than 2015
Police – eliminated two part-time positions and added
one full-time position (prop room tech)
MCC – eliminated the Aquatics Manager
Fire – added two full-time firefighters
Property Tax Levy
2015 2016 % Change
General $12,469,520 $13,131,520 5.3%
Ambulance 335,000 310,000 ‐7.5%
MCC 500,000 500,000 0.0%
Rec Programs 160,000 200,000 25.0%
CIP 390,000 292,660 ‐25.0%
Fire Truck 0 60,000 100.0%
Bldg Replacement 0 50,000 100.0%
Police Vehicle & Equip 255,000 300,000 17.6%
Redevelopment 0 25,000 100.0%
EDA 89,270 89,270 0.0%
Debt Service 4,792,820 4,792,820 0.0%
$18,991,610 $19,751,270 4.0%
H1, Attachment 4
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Tax Levy History
Year Levy % Change
2012 $17,853,523 +2.0%
2013 18,528,400 +3.8%
2014 18,528,400 Stayed the same
2015 18,991,610 +2.5%
2016 ‐proposed 19,751,270 +4.0%
City Tax Capacity Rate History
Year Rate % Change
2012 44.056%+12.8%
2013 48.659%+10.4%
2014 48.378%‐0.6%
2015 46.353%‐4.2%
2016 ‐proposed 46.985%+1.4%
H1, Attachment 4
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Residential property % change in Total Tax Bill
(not just City)
TOTAL
# parcels
<=0 5,031 44%
0-10% 4,672 40%
10-20% 1,304 11%
20-30% 320 3%
>30% 206 2%
11,533
Median change by School District: 622 $28
623 $33
624 $24
Effect on Median Value Home
(City Tax only)
LEVY HOME VALUE CITY TAX $%
CHANGE 2015 2016 2015 2016 CHANGE CHANGE
0% $187,300 $190,800 $790 $783 $(7)‐0.8%
1% $792 $2 0.3%
2% $801 $11 1.4%
3% $810 $20 2.6%
4% $819 $29 3.7%
H1, Attachment 4
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Proposed Tax Increases
Cities in Ramsey County
Gem Lake 66.30% Shoreview 3.90%
Vadnais Heights 9.83% New Brighton 3.86%
Lauderdale 8.36% Roseville 3.65%
North St. Paul 8.34% Arden Hills 3.54%
Falcon Heights 8.27% St. Paul 1.90%
Town of White Bear 7.00% White Bear Lake 1.67%
Little Canada 4.00% St. Anthony 1.62%
Maplewood 4.00% Mounds View 1.00%
North Oaks 4.00%
Each 0.5% change in the levy for Maplewood amounts to $94,960.
State Performance Measurement Program
Question – 49
responses
Excellent Good Fair Poor Don’t
Know
Appearance of City 8% 57% 33% 0% 2%
Feeling of Safety 24% 63% 10% 0% 2%
Quality of Fire/EMS 33% 24% 4% 6% 33%
Condition of Streets 14% 33% 29% 24% 0%
Quality of Snowplowing 37% 39% 18% 4% 2%
Quality of Sewer 41% 37% 2% 2% 18%
Quality of Water 47% 39% 6% 0% 8%
Quality of Parks/Rec 24% 49% 16% 0% 10%
Overall City Services 16% 61% 10% 6% 6%
H1, Attachment 4
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QUESTIONS
COMMENTS
CONCERNS
City of Maplewood
2016 Budget Overview
and Tax Levy
H1, Attachment 4
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
DATE: December 8, 2015
SUBJECT: Consider Amendments to the Tree Ordinance and Environmental Chapters (First
Reading):
a. Approval of Ordinance Regulating Trees in the City of Maplewood
b. Approval of Tree Standards
c. Approval of Ordinance Reconfiguring the City’s Environmental Chapters
Introduction
The Maplewood tree ordinance was adopted on September 11, 2006. The ordinance
establishes minimum standards for tree preservation and mitigation of environmental impacts
resulting from tree removal.
Background
The City Council adopted the Living Streets Policy in 2013. The policy guides future road
improvement projects towards improved biking and walking, enhanced safety and security of
streets, calm traffic, livable neighborhoods, improved stormwater quality, enhanced urban
forest, reduced life cycle costs, and improved neighborhood aesthetics. Implementation
strategies to achieve these goals are outlined in the policy and include a review of the City’s tree
ordinance and policies.
The Environmental and Natural Resources Commission reviewed the tree ordinance throughout
2014, adopting the final version on November 17, 2014. In addition to amendments to the tree
ordinance, the Commission is also recommending a new section on diseased and hazardous
trees and tree service licensing. Once the tree ordinance amendments are adopted by the City
Council, the next step to achieving the goals outlined in the Living Streets Policy is to review the
City’s overall tree program, which will result in a more comprehensive tree management plan.
Discussion
Tree Ordinance Applicability
The tree ordinance and supporting documents include four main elements including tree
preservation and replacement, diseased and hazardous trees, tree standards, and tree service
licensing. A description of each section and its applicability to residents, businesses, and tree
service companies are listed below:
1. Tree preservation and replacement:
Description - Establishes tree preservation and protection regulations to assure the
continuance of significant and specimen trees and woodlands for present and future
generations. A significant tree is defined as any healthy tree that meets the following
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size requirements: deciduous – 6 inches in diameter; conifer – 8 inches in diameter;
softwood – 12 inches in diameter.
Applicability - Any resident or business that removes significant trees on a vacant lot
during development or during woodlot alteration must follow the tree preservation and
replacement regulations. Businesses that remove significant trees on a lot that is
already developed or during the expansion of the business must replace trees based on
the City’s design review standards. Residents that remove significant trees from a
developed single family lot are not required to replace trees, except when significant
trees are removed during the construction of an addition to the single family house that
is greater than 60 percent of the foundation of the existing house.
2. Diseased and hazardous trees:
Description - To protect the health of trees in the city from tree pests and to prevent
property damage and personal injury from hazardous trees.
Applicability - Residents, businesses, and tree service companies must comply with the
regulations outlined in this section of the ordinance.
3. Tree standards:
Description – Detailed requirements for tree preservation, removal, and shade tree pest
management. The standards do not replace or supersede City ordinances.
Applicability – Tree standards touch on regulations as outlined in the tree preservation
and replacement and diseased and hazardous tree sections. Applicability will therefore
be the same as outlined in number 1 and 2 above.
4. Tree service licensing:
Description – Requirements for yearly licensing of tree service companies.
Applicability - Any person for hire in the City of Maplewood that conducts felling, cutting,
or trimming of trees, limbs, and branches which are two inches or more in diameter must
comply with the requirements and obtain a tree service license. Tree service licensing
protects residents and businesses from unfair business practices and assures the tree
service company retains the required insurance and employs or contracts with an
arborist certification or equivalent education.
Tree Ordinance Amendments
Following are the major changes proposed to the tree ordinance by the Environmental and
Natural Resources Commission:
• Findings and Purpose: Updated findings and purpose to include the value of specimen
trees (defined as a healthy tree that is 28 inches in diameter or greater).
• Definitions: Amendments to the definitions to add clarity to the ordinance.
• Tree Standards: All tree preservation, removal, replacement, and shade tree pest
management requirements for applicants have been removed from the ordinance and
placed in a separate standards document. The tree standards will be similar to the City’s
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engineering and solid waste management standards and will allow flexibility in managing
trees. Standards cannot be contrary, replace, or supersede City ordinances.
• Tree Replacement: Revised tree replacement calculation which allows credits to the final
tree replacement amount for preserving specimen trees (defined as a healthy tree that is 28
inches in diameter or greater) during development of the property.
• Diseased and Hazardous Trees: A new section of the ordinance that deals with diseased
and hazardous trees.
• Licensing: Adding requirements for licensing of tree service companies to include the
company employ or contract with an individual who possesses arborist certification from the
International Society of Arboriculture or an individual that holds a post-secondary degree in
urban forestry, arboriculture, or an equivalent area of study.
Tree Ordinance Comparison (2006 Version to 2015 Version)
Attachment 1 contains a comparison of the 2006 tree ordinance to the 2015 tree ordinance.
Amendments included the relocation of some regulations from the tree ordinance into the new
tree standards document. Therefore, some of the language shown as deleted was actually
relocated to the tree standards. The comparison document is intended as a guide only.
Environmental Chapters
During the tree ordinance updates the City should combine all environmental ordinances in one
location. Currently these ordinances are found in various chapters of the City Code including
Chapter 12 (Building and Building Regulations), Chapter 18 (Environment), and Chapter 38
(Trees). All environmental ordinances will now be placed under Chapter 18 (Environment) as
follows (items stricken are moved, items underlined are added, items italicized are added for
clarity):
Chapter 18 (ENVIRONMENT)
Article I. In General
Article II. Nuisances
Article II. Erosion and Sedimentation Control
Article IV. Air Pollution Control
(Article V through VIII are moved to the new Article V [Environment and Natural
Resources])
Article V. Environmental Preservation and Protection of Trees and Woodlands
Article VI. Floodplain Ordinance
Article VII. Stormwater Management
Article VIII. Renewable Energy Systems
Article V. Environment and Natural Resources
(Div. 1-9 are moved from other areas of the Code including Chapters 12, 18 and 38)
Division 1. Generally
Division 2. Wetlands and Streams
Division 3. Trees
Division 4. Stormwater Management
Division 5. Renewable Energy
Division 6. Flood Plain Overlay District
Division 8. Slopes
Division 9. Mississippi Critical Area
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Budget Impact
None
Recommendations
Consider amendments to the tree ordinance and environmental chapters (first reading):
1. Approval of an ordinance regulating trees in the City of Maplewood (Attachment 2)
2. Approval of tree standards (Attachment 3)
3. Approval of an ordinance reconfiguring the City’s environmental chapters (Attachment 4)
Attachments
1. Comparison of 2006 Tree Ordinance to 2015 Tree Ordinance
2. Ordinance Regulating Trees in the City of Maplewood
3. Tree Standards
4. Ordinance Reconfiguring the City’s Environmental Chapters
5. Tree Ordinance Power Point Presentation
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City of Maplewood Ordinance No. _____
ENVIRONMENTAL PRESERVATION AND PROTECTION
OF TREES AND WOODLANDS
9-11-06
An Ordinance Regulating Trees in the City of Maplewood
The Maplewood City Council approves changes to the Code of Ordinances pertaining to the
regulations of trees. This ordinance amends and reconfigures Chapter 38 (Trees), Chapter 12
(Buildings and Building Regulations), and Chapter 18 (Environment) as follows:
Section 1: This section deletes Chapter 38 (Trees) and adds new regulations pertaining
to trees to Chapter 18 (Environment), Article V (Environment and Natural Resources),
Division 3 (Trees) as outlined below.
Article V. Environment and Natural Resources
Division 3. Trees
Sec. 1. Findings and Purpose.
The city desires to protect the trees and woodlands in the City of Maplewood. Trees and
woodlands provide betternumerous environmental, economic, and scenic benefits. They help
filter air quality, scenic beauty, protection against wind and water erosion, natural insulation for
energy conservation, and are beneficial in watershed management. Trees and woodlands
alsopollutants, absorb stormwater runoff, provide wildlife habitat, privacy as screening, act as
naturalmoderate temperatures, reduce cooling costs, increase property values, provide scenic
beauty, provide sound and visual buffers, and increase property values. provide screening for
privacy. It is therefore the city’s intent to protect, preserve, and enhance the natural
environment trees and woodlands of Maplewood and to encourage a resourceful and prudent
approach to development in the city; thereby, promoting and protecting public health, safety,
and welfare of the citizens of Maplewood. The purpose of this articleordinance is to establish a
tree preservation and protection ordinanceregulations to assure the continuance of significant
natural featuresand specimen trees and woodlands for present and future generations which:
1. Preserve the natural character of neighborhoods (in developed and undeveloped areas).
2.2. Ensure the health and wellbeing of Maplewood’s urban forest.
3 Protect the health and safety of residents.
34. Protect water quality and minimize storm water runoff.
4. Prevent5. Help prevent erosion or flooding.
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56. Assure orderly development within wooded areas to minimize tree loss and
environmental degradation.
6. 7. Establish a minimum standard for tree preservation and mitigation of
environmental impacts resulting from tree removal.
7. Establish and promote an on-going tree planting and maintenance program within the city
to assure trees and woodlands for future generations.
Applicability.
1. This article shall apply to any individual, business, or entity that engage in a building or
development project which requires issuance of a grading permit or new building permit.
This includes all sites of new development that contain significant trees or woodlots.
Platting and adding new roadway and right of way are subject to this ordinance.
2. The following are exceptions and are exempt from the requirements of this ordinance:
a.1)Minor home additions, general home improvements, and construction of
accessory buildings (i.e. garage, shed).
2) Tree removal related to city public improvement projects to existing roadways,
sewers, parks and other infrastructure, utility/infrastructure work or repair.
3) Emergency removal of a tree(s) to protect public health.
4) Restoration of land to native prairie. Prairie restoration must be approved by the
environmental manager or city forester.
5) Commercial tree nursery and landscape operations.
6) Removal of dead or dying trees.
8. Ensure the city’s urban forest has a good age distribution, from young trees through
large old specimen trees.
9. Promote the planting of trees as outlined in the city’s Living Streets Policy.
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Sec. 2. Definitions.
The following words, terms and phrases, when used in this article, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different
meaning:ordinance.
Applicant means developer, builder, contractor, or homeownerowner who applies for a woodlot
alteration, land use, grading, or building or grading permit.
Caliper meansinch is a tree trunk measurement ofused for nursery stock and in this ordinance
refers to replacement trees. It is the unit of measurement for defining the diameter of the tree
trunk measured six (6) inches above groundthe soil surface for tree trunks up to four (4)
caliperdiameter inches. Tree trunks over four (4) caliper inches or less and measured at six (6)
inches in height, move measurement point to twelve (12) inches above ground to measure trunk
caliper. Trees the soil surface for tree trunks greater than four (4) caliper inches may have
diameter measurements.inches.
Certified Arborist is an arborist with up-to-date certification by the International Society of
Arborists.
City Forester means a tree inspector/forester certified by the State of Minnesota who is
employed by the city, or appropriate agent or independent contractor designated by the city.
Must meet the definition of a Maplewood Registered Forester. manager.
Coniferous/EvergreenConifer Tree means a woody plant having foliage on the outermost
portions of the branches year-round whichthat is a member of the division Pinophyta and at
maturity is at least twelve (12) feet or more in height. Tamaracks and Larch are included as
coniferous tree species.
Critical Root Zone (CRZ) means an imaginary linear circle surrounding the tree trunk with a
radius distance ofConifers are cone bearing and most in our climate keep their leaves (also
called needles) year-round. Tamarack (also called larch) is the one (1) foot per one (1) inch of
tree diameter (e.g., a sixteen (16) inch diameter tree has a CRZ with a radius of sixteen (16)
feet.conifer in our climate that drops its needles in the fall.
Control includes measures to prevent, slow the spread, suppress, eradicate, or destroy a shade
tree disease or pests.
Deciduous Tree means a woody plant, which sheds leaves annually, having a defined crown
and at maturity is at least fifteen (15) feet or more in height.
Diameter meansis a standard point of measurement of tree size, measurement of tree trunk used
for trees in inchesthe landscape. It is the diameter of a tree trunk as measured at a height of
four and one -half (4.5) feet above ground. Measure To determine diameter, measure the
circumference of athe tree trunk in inches at four and one -half (4.5) feet above ground and
divide by (3.14) to determine diameter..
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Drip Line means the farthest distance around and away from the trunk of a tree that rain or dew
will fall directly to the ground from the leaves or branches of that tree.
Environmental Manager meansand Economic Development Department (EEDD) Director means
the EEDD Director or an employee of the city who manages city-wide environmental programs,
or appropriate agent designated by the city manager.
Hardwood Deciduous Tree means the followingall deciduous tree species: ash, basswood,
birch, black cherry, catalpa, hackberry, hickory, ironwood, hard maples (sugar maple except
those listed as softwood deciduous trees below.
Hazard tree means a tree that has structural defects that may cause the tree or red maple),
locust, oaktree part to fail, and walnutthe city forester determines that such failure could cause
property damage or personal injury.
Invasive Species are species that are not native to Minnesota and cause economic or
environmental harm or harm to human health.
Major Home Addition means an addition on a single or double dwelling lot of which the addition
or accessory building is more than a sixty (60) percent increase in the footprint of the single or
double dwelling structure on said lot.
Maplewood Registered Forester means a person who is registered with the city as a consulting
forester and holds a minimum of a Bachelor of Science degree in arboriculture, urban forestry or
similar field from an accredited academic institution or is registered with the International
Society of Arboriculture as a certified arborist/forester.
Minor Home Addition means an addition on a single or double dwelling lot of which the addition
or accessory building is less than a sixty (60) percent increase in the footprint of the single or
double dwelling structure on said lot.
OrnamentalNative Prairie means a landscape or planting that consists predominantly of
grasses, flowers, and sedges that are native to Minnesota prairie ecosystems.
Shade Tree means a woody plant, whichperennial that at maturity is at least fifteen (15) feet in
height and grown primarily for its beauty of its foliage and flowersaesthetic or environmental
purposes.
Retaining WallShade Tree Pest means a structure utilized to hold a slope in a position in which
it would not naturally remain.
Specimen Tree is a healthy tree of any species twenty-eight (28) inches in diametervertebrate or
greater. These trees are considered Significant Trees.
Significant Natural Feature means a significant water body, woodlot, significant
slopeinvertebrate animal, plant pathogen, or a site of historical or archeological significanceplant
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that has been recorded withis determined by the statecity council to be harmful, injurious, or
destructive to shade trees or community forests.
Significant Tree means a healthy tree measuring a minimum of six (6) inches in diameter for
hardwood deciduous trees, eight (8) inches in diameter for coniferous/evergreenconifer trees,
twelve (12) inches in diameter for softwood deciduous treetrees, and specimen tree of any
species twenty-eight (28) inches in diameter or greater as defined herein.. Buckthorn or
othersother noxious woody plants or trees as determined by the environmental managerEEDD
Director are not considered a significant tree species at any diameter.
Softwood Deciduous Tree means the following tree species: box elder, cottonwood, elm,
poplar/aspen, silver maple, and willow.
Slope means the inclination of the natural surface of the land from the horizontal; commonly
described as a ratio of the length to the height.
Specimen Tree is a tree of any species that is twenty-eight (28) inches in diameter or greater,
except invasive species. Specimen trees must have a life expectancy of greater than ten (10)
years, have a relatively sound and solid trunk with no extensive decay or hollow, and have no
major insects, pathological problem, or defects. Specimen trees are valued for their size and
their legacy.
Structure means anything manufactured, constructed, or erected which is normally attached to
or positioned on land, including portable structures.
Softwood Deciduous Tree means the following tree species: box elder, cottonwood, elm,
poplar/aspen, silver maple, and willow.
Tree Preservation Plan meansis a plan prepared with the assistance of a certified forester, which
clearlythat shows all trees in the area to be developed or within the parcel of record.property.
The plan shouldshall include all significant and specimen trees to be preserved and measures
taken to preserve them. The plan will also include calculations to determine the number of
replacement trees as required by the tree removal, mitigation schedule, and replacement section
of this ordinance and a proposed re-forestation landscape plan. The plan shall be developed by
a forestry or horticultural professional whose qualifications are approved by the EEDD Director.
Tree Standards is a separate document authorized through this ordinance to help achieve the
goals of the City’s Tree Ordinance and Living Streets Policy. The standards highlight important
aspects of the requirements for tree preservation, removal, replacement, and shade tree pest
management. The standards do not replace or supersede city ordinances.
Utility means electric, telephone, telegraph, cable television, water, sanitary or storm sewer,
solid waste, gas or similar service operations.
Vegetation means all plant growth, especially trees, shrubs, native wildflowers, mosses or
grasses.
Wetland as defined in the city’s wetland ordinance.
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Wilding Tree means a tree that was not grown or maintained by a nursery.
Woodlot means a treed area of at least one-quarter (1/4) acre on a vacant lot, which includes
significant and/or specimen tree(s).
Sec. 3. Standards.
The EEDD Director and city forester shall have the authority to develop Tree Standards
concerning the management of trees. These standards shall not be contrary to this ordinance.
Sec. 4. Woodlot Alteration.
1. Woodlot alteration permit. A woodlot alteration permit application shall be submitted to
the environmental managerEEDD Director for review prior to removal of any significant
or specimen living trees on a woodlot that is not reviewed by another application.land
use, grading, or building permit. The applicant shall submit a tree plan and any other
information needed to determine compliance with this ordinance. Specific requirements
shall be stated on an application form in the office of the environmental manager.EEDD
Director. An application fee shall be established yearly by the city council by resolution.
Failure to submit an approveda woodlot alteration permit application beforeand gain
subsequent approval prior to removal of anysignificant and specimen trees will result in a
two-year moratorium for issuance of a city grading or building permit. In addition, a the
total tree replacement for the parcelproperty as outlined in the tree removal, mitigation/,
and replacement schedule with the assumptionsection to assume that all trees that were
removed arewere significant and specimen trees.
The environmental manager may approve a 2. Woodlot alteration permit appeal process. If
the woodlot alteration permit that complies with this ordinance and receive
recommendations from the city forester concerningis denied by the proposed woodlot
alteration. TheEEDD Director, the applicant may appeal environmental manager’sthe
EEDD Director’s decision to the environmental committee. The appeal shall be
submitted in writing, along with the reasons for the appeal, and received by the city in
writing within fifteen (15) days of the environmental manager’sEEDD Director’s written
decision. The to deny the permit. The environmental and natural resources commission
will review the appeal at its next available commission meeting. If the environmental and
economic development commission denies the appeal, the applicant may appeal the
environmental committeeand economic development commission’s decision. The
appeal shall be submitted in writing, along with the reasons for the appeal, and received
by the city within fifteen (15) days of the environmental committee writtenand natural
resources commission’s decision to city council for final decision. Applicant must first
approach environmental manager then environmental committee before. The city council
will review. the appeal at its next available city council meeting for final decision of the
appeal.
Tree preservation plan. A tree preservation plan is required for any project which requires any
land use permit, grading permit, or building permit; excluding minor home additions and the
removal of dead, diseased, dying or hazardous trees of any size. A tree preservation planSec. 5.
Tree Preservation Plan.
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A tree preservation plan as defined in this ordinance and outlined in the Tree Standards shall
reflect the applicant’s best effort to determine the most feasible and practical layout of buildings,
parking lots, driveways, streets, storage, and other physical features, so that the fewest
significant and specimen trees are destroyed or damaged and to minimize the negative
environmental impact to the site. All tree replacements will be in addition to landscape tree
planting standards. An applicant may request a waiver from the environmental manager from
preparation of a tree preservation plan.
1. Tree preservation plansplan applicability.
a. This ordinance shall include the following: apply to any applicant that requests
a woodlot alteration, land use, grading, or building permit, including a building
permits for major home additions. This includes all sites of new or
redevelopment that contain significant and specimen trees or woodlots. Platting
and adding new roadway and right-of-way are subject to this ordinance.
b. The following are exceptions and are exempt from the requirements of the tree
preservation plan:
1) Minor home additions, general home improvements, and construction of
accessory buildings (i.e. garage, shed).
1. A tree inventory overlay on the site plan that shows size, species, general health, and
location of all significant trees located within the area to be developed or within the
parcel of record. Location of groups of standing dead or diseased significant trees shall
be noted on inventory overlay.
All tree inventories shall be preformed by a certified forester and shall be consistent with
the engineer’s grading plan contours.
All significant trees included in the tree inventory must be tagged in the field for
reference on the tree preservation plan. These significant trees should be identified on
the plan sheet(s) in both graphic and tabular form. Trees growing in clump form are
considered individual trees and each stem/trunk is measured as individual trees.
2) Tree removal related to public improvement projects to existing roadways,
sewers, parks, and utility/infrastructure work or repair.
3) Emergency removal of a tree(s) to protect public health.
4) Tree removal related to public improvement projects to restore or
enhance woodlands, savannas, or prairies.
5) Commercial tree nursery and landscape operations.
6) Removal of dead or dying trees, unless those trees were planted as part
of tree replacement in which case they shall be replaced based on the
approved plan.
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7) Removal of nonnative trees that the city deems invasive species.
2. A certified forester must approve the tree preservation plan.
3. The tree preservation plan must be drawn at the same scale as the other site plan
submittals.
4. A tree preservation plan that coincides with necessary engineering documents such as
topography, wetland information, grading plans, road, and building locations must
include:
a. A list of total diameter inches of all healthy significant trees inventoried.
b. Listing of the total diameter inches of healthy significant trees removed.
The name(s), telephone number(s), and address(s) of the person(s) responsible for tree
preservation during the course of the development project.
5. Outer boundaries of all contiguous wooded areas, with a general description of trees not
meeting the significant tree size threshold and any indication of the presence of epidemic
tree diseases.
6. Delineation of all limits of land disturbance, clearing, grading and trenching.
7. Locations of the proposed buildings, structures, or impervious surfaces.
8. Location of trees protected and the proposed measures for protection including
delineation of tree protection fencing, tree protection signs, location for material storage,
parking, debris storage, and wash out area for redi-mix trucks.
9. Written description of treeTree preservation and safeguarding tree measures planned
for the site. .
10. Size, species, number, and location of all replacement trees proposed to be planted on the
property in accordance with the tree mitigation/replacement schedule.
11. Signature of the person(s) preparing the plan.
The tree preservation plan shall be reviewed by the environmental manager, with advisement
from the city forester, for compliance with this ordinance. Reasons for denial shall be noted on
the tree preservation plan, or otherwise stated in writing.
Tree Preservation and Safeguarding Tree Measures.
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1a. All developments within the city shall be designed to preserve significant and
specimen trees and woodlots, where such preservation would not adversely
affect the public health, safety, or welfare of Maplewood citizens. The city may
prohibit removal of all or a part of a woodlot or significant treeand specimen trees
subject to the limitations as defined in this chapterordinance. This decision shall
be based on, but not limited to, the following criteria:
a.1) Size of trees.
2) Size of lot.
b.3) Species, health, and attractiveness of the trees, including:
1)a) Sensitivity to disease.
2)b) Life span.
3)c) Nuisance characteristics.
4)d) Sensitivity to site grading.
5)e) Potential for transplanting.
6)f) Need for thinning a woodlot.
7)g) Effects on the functioning of a development.
8)h) Fragmentation of wooded area and effects on wildlife corridors.
9)i) The public health, safety, and welfare.
10)j) Effect on wetlands and/or watershed.
k) Native Prairie Restoration
2. Safeguarding preserved trees: the tree preservation plan shall delineate the
location of (existing) significant trees that are to be preserved with location and
type of protective fencing.
a. Tree protective areas shall be located at a minimum of the CRZ of treesprairie or
drip line whenever possible. Use of tree-save islands and stands are encouraged
rather than the protection of individual trees scattered throughout a site.
b. Suitable tree protection fencing in active areas includes use of orange
polyethylene laminar safety fencing or woven polyethylene fabric (silt fencing).
Fencing must be self-supportive. All active tree protection areas shall be
designated as such with “Tree Save Area” signs posted in addition to the required
fencing.
c. Use of passive forms of tree protection requires approval from environmental
manager in writing. Passive forms of tree protection fencing include use of
continuous rope or flagging (heavy mil plastic four (4) inches or wider) with
visible signage stating “Keep Out” or “Tree Save Area”.
d. Signs requesting subcontractor cooperation and compliance with tree protection
standards are required at site entrances.
e. No construction work shall begin until tree protection fencing has been installed,
inspected, and approved by the city forester. At least three (3) working days
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prior to construction or grading, applicant shall be required to request inspection
of on-site protective measures by city forester. Once city forester approves tree
protection fencing or devices it must not be altered or removed without prior
written approval.
f. Tree protection fencing shall be maintained and repaired by the applicant for the
duration of construction. No grade change, construction activity, storage or
staging of materials shall occur within this fenced area.
g. Use of custom grading, retaining walls or tree wells to maintain existing grade for
preserved trees.
h. Layout of the project site utility and grading plans should accommodate the tree
preservation areas. Utilities recommended along corridors between tree
preservation areas and use of common trenches or tunnel installation if possible.
i. Minimize tree wounding by felling or removing trees away from trees remaining
on site.
j. Construction site activities such as parking, material storage, concrete washout,
placement of holes, etc., shall be arranged so as not to encroach on tree protection
areas.
k) k. Identify and prevent oak wilt infection. Treat all known
oak wilt infected areas with current accepted guidelines including
root cutting and tree removal. If pruning oaks is required between
April 1 and July 1 cover fresh wounds with nontoxic tree wound
sealant or latex paintsavanna habitat.
l. Use of wood chip mulch to a depth of six (6) to eight (8) inches adjacent to tree
protection areas to minimize soil compaction and desiccation.
m. Concrete washout, leakage or spillage of fuels or paints, or other materials that
would result in detrimental change in soil chemistry is prohibited in tree
preservation areas.
n. Post construction tree care to mitigate construction damage:
1) Tree root aeration, fertilization, and/or irrigation systems.
2) Therapeutic pruning.
o. Soil compaction mitigation by:
1) Mulch drive lanes with eight (8) to ten (10) inches of woodchips.
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2) Soil fracturing with deep tillage or other similar methods.
3) Inclusion of organic matter to existing soil.
3) Core aeration.
p. Transplant existing trees to a protected area for future transplanting onto
permanent sites within the construction area.
3.b. If any significant or specimen tree stateddesignated as preserved (protected) in
the approved tree preservation plan is cut, damaged, or encroached upon by
grading equipment or during the construction process without city authorization
and if it is determined by the environmental managerEEDD Director or city
forester that the damaged tree(s) will probably not survive, the said damaged
tree(s) shall be removed by the applicant at their expense and replacement
tree(s) required at a rate of two (2) times the tree mitigation/replacement
formulaoutlined in the tree removal, mitigation, and replacement section below.
Tree Mitigation/Replacement Schedule.
3. Tree removal, mitigation, and replacement.
a. Tree removal calculation: If less than twenty percent (20%) of the total significant
or specimen tree diameter inches on the property is removed, the applicant shall
replace one (1) tree per significant and specimen tree removed. Tree
replacement shall be a minimum of two (2.0) caliper inches in size.
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If twenty percent (20%) or more total significant and specimen tree diameter
inches isare removed, applicant shall mitigate all significant and specimen
diameter inches using the tree mitigation/replacement schedule in accordance
with the following formulaformulas:
A = Total Diameter Inchesdiameter inches of Significant
Treessignificant trees lost as a result of the Land Alterationland alteration
(includes significant and specimen trees)
B = Total Diameter Inchesdiameter inches of Significant Treessignificant trees
situated on the property. (includes significant and specimen trees)
C = Tree Replacement Constantreplacement constant (1.5)
D = Replacement Trees (Number of Caliper Inches) Total diameter inches of
specimen trees saved*
((E = Replacement trees (number of caliper inches)
[((A/B -.20-0.2) x C) x A = ] – [D/2] = E
*Applicant receives credit for each one (1) diameter inch of specimen tree saved
at a rate of ½ (.5) diameter inches.
Example
A = 379 94
B = 943 234
C = 1.335
D =160 28
((379 / 943 – 0.20) x 1.5) X 379 = 114.7E = 14 caliper inches
[((94 /234 – 0.2) x 1.5) x 94] – [28/2] = 14 caliper inches
The trees required to be replaced pursuant to this chapterordinance shall be in
addition to any other trees required to be planted pursuant to any other provision
of city code.
b. Tree mitigation: Once the total caliper inches for replacement trees are determined, the
developer/applicant shall mitigate tree loss of significant and specimen trees by either:
1. Plantplanting replacement trees in appropriate areas withinon the developmentproperty
in accordance with the tree replacement schedule.
2. Plant requirements as outlined in the Tree Standards and tree preservation plan.
After putting as many trees as feasible on the site, if the replacement trees on
city property under the direction of environmental manager or city forester. Must
be approved during the review processrequirement is still not met, the EEDD
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Director can approve tree replacement steps as outlined in the Tree Standards
prior to issuance of a grading or building permit(s)..
3. Pay the city a sum per diameter inch in accordance with the tree replacement schedule
with written approval from city staff. The fee per diameter inch shall be set forth in the
city fee schedule set annually by city council resolution. Payment shall be deposited into
an account designated specifically for tree planting on public property within the city.
The form of mitigation to be provided by the applicant shall be determined by city staff.
This provision may only apply if all other measures in this ordinance have been
exhausted.
4. The developer shall be required to maintain trees for two (2) year after
planting. Should any tree require replacement during this two (2) year
period, the replacement period shall start at the date of
c. Tree replacement requirements: The applicant shall follow tree replacement
requirements as outlined in the Tree Standards.
d. Tree replacement. Trees required to be planted pursuant to any other provision of city
code are not included in this and must be replaced according to such code.
5. Species requirements: Where ten (10) or more replacement trees area required, not more
than thirty (30) percent shall be of the same type of tree without the written approval of
the environmental manager. Native tree species to the Maplewood area are preferred.
6. Sources of trees: Replacement trees shall consist of certified nursery stock as defined by
Minnesota Statutes, Section 18.46 hardy for this USDA plant hardiness zone (Zone 2, 3
or 4 hardiness rated trees) or other trees including wilding trees, so long as such wilding
trees comply with the following standards and are approved by the environmental
manager or city forester. All replacement trees shall be healthy and free from insect or
disease infestation. A wilding tree measured in caliper inches shall not exceed the
maximum height as shown on the table below:
CALIPER INCHES MAXIMUM HEIGHT (FEET)
2-3 18
3-4 20
4-5 24
The lowest branch of a wilding tree shall not be at a height above the surface of the
ground more than one-half (1/2) the total height of the tree (e.g., a fourteen (14) foot tree
must have a branch within seven (7) feet of the surface of the surrounding ground).
7. Tree replacement size must be no less than two (2) caliper inches deciduous or six (6)
foot evergreen tree unless pre-approved by the environmental manager. Evergreen or
coniferous tree height convert to caliper measurement as follows: the first six (6) feet of
growth equals two and one-half (2.5) caliper inches for each additional two (2) feet in
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height equals one (1) additional caliper inch. Trees required to be planted pursuant to any
other provision of city code must comply with tree size specification of such code.
8. Tree replacement surety required. escrow: The applicant shall post tree
replacement suretyescrow with the city, such as a tree replacement cash deposit
or letter of credit, of one hundred and fifty (150) percent of estimated cost for tree
replacement for proposed planting. Funds will be held by the city until
successful completion of final planting inspection. It shall be the applicant’s
responsibility to call for such inspection. Tree replacement surety does not
include other sureties required pursuant to any other provision of city code or city
directiveas outlined in the Tree Standards.
Enforcement. The city reserves the right to inspect the construction site at any time for
compliance with this ordinance. Should the city find the site in violation of the approved tree
preservation plan, they may issue a stop work order until conditions are corrected. Stop work
order, will be lifted after approved by environmental manager or city forester in writing.
Sec. 6. Diseased and Hazardous Trees.
1. Findings and declaration of purpose.
The health of trees in the city is threatened by epidemic shade tree pests. Hazardous
trees can cause property damage or personal injury. The loss of trees, ill health of trees,
or presence of hazardous trees on public and private property depreciates the value of
property within the city and impairs the safety and general welfare of the public. In
addition to, and in accordance with, Minnesota Statutes, sections 89.001, 89.01, and
89.51-.64, the provisions of this section are adopted as an effort to control and prevent
the spread of these shade tree pests.
2. Declaration of a shade tree pest.
The EEDD Director or city forester may declare any vertebrate or invertebrate animal,
plant pathogen, or plant in the community threatening to cause significant damage to a
shade tree or community forest to be a shade tree pest and prescribe control measures
to effectively eradicate, control, or manage the shade tree pest as defined by Minnesota
Statute, section 89.001.
3. Public nuisances.
Public nuisances relating to trees are outlined in the Tree Standards.
4. Inspection.
a. The EEDD Director and city forester shall have the ability and authority to inspect
all premises and places within the city for public nuisances relating to trees.
Inspection shall be of living or dead trees, parts of trees, stumps, and firewood.
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b. The EEDD Director and city forester may enter upon private premises at any
reasonable time for the purpose of carrying out any of the duties assigned under
this ordinance.
5. Abatement of shade tree pest nuisances.
a. The EEDD Director or city forester shall notify in writing the owner of record or
occupant of the premises that a public nuisance exists. The notice shall specify
the measures to be taken to abate the nuisance and shall specify that the
nuisance shall be abated within a reasonable amount of time, not less than ten
(10) days from the date of mailing.
b. If the owner fails to comply with the removal or control measures specified for the
hazard tree, infested tree, or wood on his/her property as outlined in this
ordinance and the Tree Standards, and within the time specified, the EEDD
Director or city forester may order the work done either by city employees or by
contractor. The cost of this work shall be billed to the owner. If the bill is not paid
within thirty (30) days, the city shall assess the costs to the property.
6. High-cost abatement.
If the cost of abating a nuisance from a shade tree pest will exceed five thousand dollars
($5,000) in a given year or in two consecutive years, based on a reasonable, good faith
estimate from a certified arborist, the owner or occupant may request the matter be
referred to the city council for a hearing as outlined in the Tree Standards. This does not
apply to hazardous trees.
7. Emergency abatement.
Nothing in this ordinance shall prevent the city, without notice or other process, from
immediately abating any condition that poses an imminent and serious hazard to human
life or safety.
Sec. 7. Enforcement.
The city shall be responsible for the enforcement of this ordinance. Any person who fails to
comply with or violates any section of this ordinance shall be deemed guilty of a misdemeanor
and, upon conviction, shall be subject to punishment in accordance with section 1-15. All land
use, building, and grading permits shall be suspended until the developerapplicant has
corrected the violation. Each day that a separate violation exists shall constitute a separate
offense.
Effect on density. The city may reduce the maximum allowed density on that part of a
development that has a significant natural feature, where such reduction would save all or part of
a significant natural feature. However, regardless of the requirements in this article, the
maximum allowed density shall not be reduced below 67 percent of the allowed density in the
city’s land use plan for multiple dwellings. The minimum lot size shall not be increased above
15,000 square feet for single dwellings. Any required density reduction or increase in lot size
must save a significant natural feature. The city council may require the clustering of dwellings
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in the form of townhouses, quads, apartments, or similar uses where it is necessary to preserve
significant natural features.
The city reserves the right to inspect the site or property at any reasonable time for compliance
with tree preservation requirements. If the city finds the site in violation, the city may issue a
stop work order until conditions are corrected.
Section 2: This section revises Chapter 12 (Buildings and Building Regulations), Article
VI (Contractors and Subcontractors) to update licensing requirements for tree service
companies (additions are underlined).
Sec. 12-207. General types of work.
Before any person shall engage in the business of doing or performing the following types of
work in the city he or she shall first obtain a license or register to do so as provided in this
ordinance:
1. Cement work, cement blockwork, cement blocklaying or brickwork.
2. General construction, including erection, alteration or repair of buildings.
3. The moving or wrecking of buildings.
4. Plastering, outside stucco work or lathing.
5. Plumbing, including installation of outside sewage disposal plants.
6. Heating.
7. Gas installation, including heating, appliances, devices or machinery, etc.
8. Well drilling.
9. Roofing.
10. Sign and billboard erecting.
11. Excavators for basements, foundations, grading of lots, etc.
12. Cesspool and private sewer disposal installers.
13. Sodding and landscaping.
14. Tree service (pruning, removal, treatment, or care).
15. Elevators.
Sec. 12-208. Application for and issuance of license; license fees; registration required.
1. Application for any license required by section 12-207 shall be filed with the city clerk on
the appropriate form furnished by the city. Any license required by section 12-207 shall
be issued by the city clerk.
2. The license fee for any license required by section 12-207 shall be imposed, set,
established and fixed by the city council, by resolution, from time to time.
3. Plumbers, building movers or other crafts, which are licensed by the state and which the
city is prohibited from licensing, who undertake to perform work and obtain permits
within the city shall first register with the city clerk and shall provide proof of public
liability insurance as required by this ordinance. Such state-licensed contractors shall
also provide any additional insurance or indemnity bond required by the city council by
resolution to protect property of the city when such work is being done in or upon any
city street or other public right-of-way or upon any of the city-owned utilities located in
such street or right-of-way.
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Sec. 12-209. Duration of licenses; consequences of nonrenewal.
1. All licenses issued under section 12-208 shall expire on December 31 following the date
of issuance, unless sooner revoked or forfeited.
2. If a license granted under section 12-208 is not renewed prior to its expiration, all rights
granted by such license shall cease, and any work performed after the expiration of the
license shall be in violation of this Code.
Sec. 12-210. Liability insurance.
Any person applying for any license enumerated in section 12-207 shall file with the city clerk a
certificate to the effect that public liability and property damage insurance is in force and shall
remain and be in force and effect during the entire term of such license and shall contain a
provision that such insurance shall not be cancelled without ten days' written notice to the city.
Public liability insurance shall not be less than $25,000.00 for injuries, including accidental death
to any one person, and, subject to the same limit for each person, in an amount of not less than
$50,000.00 on account of any one accident and property damage insurance in the amount of
not less than $5,000.00 on account of damage to any one party and not less than $25,000.00
on account of any one accident. As to gas installers, such public liability insurance shall be for
not less than $25,000.00 for injuries, including accidental death, to any one person, and, subject
to the same limit for each person, in an amount of not less than $50,000.00 on account of any
one accident and property damage in the amount of not less than $25,000.00. No license shall
be issued until such certificate of insurance shall have been filed and approved by the city clerk.
Sec. 12-211. Renewal of license after expiration date.
Any person renewing his license under section 12-208 after the expiration date shall be charged
the full annual license fee. No prorated license fee shall be allowed for renewals.
Sec. 12-212. Work covered under license issued to general contractors; requirements of
subcontractors.
1. A license granted under section 12-207 to a general contractor shall include the right to
perform all of the work included in his general contract. Such license shall include any or
all of the persons performing the work which is classified and listed in section 12-207,
providing that each person performing such work is in the regular employ of such
general contractor and qualified under state law and this Code to perform such work. In
these cases, the general contractor shall be responsible for all of the work so performed.
2. Subcontractors on any work classified and listed in section 12-207 shall be required to
comply with the sections of this Code pertaining to license, bond, qualifications, etc., for
their particular type of work.
Sec. 12-213. Qualifications for licenses.
Except as otherwise provided by law, each applicant for a license under section 12-208 shall
satisfy the city council that he is competent by reason of education, special training, experience
and that he is equipped to perform the work for which a license is requested in accordance with
all state laws, city ordinances and this Code.
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Sec. 12-214. Exemptions for homeowners.
A homeowner in the city shall have an exemption, utilized no more often than once every five
years, from needing the license for doing or performing any of the various types of work on his
own home for which a license is required in section 12-207.
Sec. 12-215. Special licenses for certain work.
The council may, by resolution, provide for any special licenses and set the fees for any work or
services pertaining to construction, reconstruction, revocation or repair of buildings or
appurtenances thereto, when the council deems in its discretion that the licenses provided for in
section 12-207 do not properly pertain to the work or service to be covered by such licenses.
Sec. 12-216. Sewer installer licenses.
. . . .
Sec. 12-217. Sign installer licenses.
. . . .
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Sec. 12-218. Tree service company licenses.
1. No person for hire shall fell, cut, or trim any tree in the city, or engage in the business of
so doing, without a license. This shall apply only to the felling, cutting, or trimming of
trees, limbs, and branches which are two (2) inches or more in diameter at the point of
cutting or severance.
2. All licensees performing work under this chapter shall comply with the American National
Standards Institute (ANSI) Standard A300, parts 1 through 9. Effective within one (1)
year from the date of the adoption of these amendments, any new or renewal license
applications shall require that the licensee employ or contract with an individual who
possesses current certification as an arborist from the International Society of
Arboriculture (ISA) or an individual that holds a post-secondary degree in urban forestry,
arboriculture, or an equivalent area of study as approved by the EEDD Director.
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Ordinance No. _____
An Ordinance Regulating Trees in the City of Maplewood
The Maplewood City Council approves changes to the Code of Ordinances pertaining to the
regulations of trees. This ordinance amends and reconfigures Chapter 38 (Trees), Chapter 12
(Buildings and Building Regulations), and Chapter 18 (Environment) as follows:
Section 1: This section deletes Chapter 38 (Trees) and adds new regulations pertaining
to trees to Chapter 18 (Environment), Article V (Environment and Natural Resources),
Division 3 (Trees) as outlined below.
Article V. Environment and Natural Resources
Division 3. Trees
Sec. 1. Findings and Purpose.
The city desires to protect the trees and woodlands in the City of Maplewood. Trees and
woodlands provide numerous environmental, economic, and scenic benefits. They help filter air
pollutants, absorb stormwater runoff, provide wildlife habitat, moderate temperatures, reduce
cooling costs, increase property values, provide scenic beauty, provide sound and visual
buffers, and provide screening for privacy. It is therefore the city’s intent to protect, preserve,
and enhance the trees and woodlands of Maplewood and to encourage a resourceful and
prudent approach to development in the city thereby promoting and protecting public health,
safety, and welfare of the citizens of Maplewood. The purpose of this ordinance is to establish
tree preservation and protection regulations to assure the continuance of significant and
specimen trees and woodlands for present and future generations which:
1. Preserve the natural character of neighborhoods (in developed and undeveloped areas).
2. Ensure the health and wellbeing of Maplewood’s urban forest.
3 Protect the health and safety of residents.
4. Protect water quality and minimize storm water runoff.
5. Help prevent erosion or flooding.
6. Assure orderly development within wooded areas to minimize tree loss and
environmental degradation.
7. Establish a minimum standard for tree preservation and mitigation of environmental
impacts resulting from tree removal.
8. Ensure the city’s urban forest has a good age distribution, from young trees through
large old specimen trees.
9. Promote the planting of trees as outlined in the city’s Living Streets Policy.
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Sec. 2. Definitions.
The following words, terms and phrases shall have the meanings ascribed to them in this
ordinance.
Applicant means developer, builder, contractor, or owner who applies for a woodlot alteration,
land use, grading, or building permit.
Caliper inch is a measurement used for nursery stock and in this ordinance refers to
replacement trees. It is the unit of measurement for defining the diameter of the tree trunk
measured six (6) inches above the soil surface for tree trunks four (4) diameter inches or less
and measured twelve (12) inches above the soil surface for tree trunks greater than four (4)
diameter inches.
Certified Arborist is an arborist with up-to-date certification by the International Society of
Arborists.
City Forester means a forester who is employed by the city or appropriate agent or independent
contractor designated by the city manager.
Conifer Tree means a woody plant that is a member of the division Pinophyta and at maturity is
at least twelve (12) feet or more in height. Conifers are cone bearing and most in our climate
keep their leaves (also called needles) year-round. Tamarack (also called larch) is the one
conifer in our climate that drops its needles in the fall.
Control includes measures to prevent, slow the spread, suppress, eradicate, or destroy a shade
tree disease or pests.
Deciduous Tree means a woody plant, which sheds leaves annually, having a defined crown
and at maturity is at least fifteen (15) feet or more in height.
Diameter is a measurement used for trees in the landscape. It is the diameter of a tree trunk as
measured at a height of four and one-half (4.5) feet above ground. To determine diameter,
measure the circumference of the tree trunk at four and one-half (4.5) feet above ground and
divide by 3.14.
Environmental and Economic Development Department (EEDD) Director means the EEDD
Director or an employee of the city who manages city-wide environmental programs, or
appropriate agent designated by the city manager.
Hardwood Deciduous Tree means all deciduous tree species except those listed as softwood
deciduous trees below.
Hazard tree means a tree that has structural defects that may cause the tree or tree part to fail,
and the city forester determines that such failure could cause property damage or personal
injury.
Invasive Species are species that are not native to Minnesota and cause economic or
environmental harm or harm to human health.
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Major Home Addition means an addition on a single or double dwelling lot of which the addition
or accessory building is more than a sixty (60) percent increase in the footprint of the single or
double dwelling structure on said lot.
Minor Home Addition means an addition on a single or double dwelling lot of which the addition
or accessory building is less than a sixty (60) percent increase in the footprint of the single or
double dwelling structure on said lot.
Native Prairie means a landscape or planting that consists predominantly of grasses, flowers,
and sedges that are native to Minnesota prairie ecosystems.
Shade Tree means a woody perennial that at maturity is at least fifteen (15) feet in height and
grown primarily for aesthetic or environmental purposes.
Shade Tree Pest means any vertebrate or invertebrate animal, plant pathogen, or plant that is
determined by the city council to be harmful, injurious, or destructive to shade trees or
community forests.
Significant Tree means a healthy tree measuring a minimum of six (6) inches in diameter for
hardwood deciduous trees, eight (8) inches in diameter for conifer trees, twelve (12) inches in
diameter for softwood deciduous trees, and specimen tree. Buckthorn or other noxious woody
plants or trees as determined by the EEDD Director are not considered a significant tree
species at any diameter.
Softwood Deciduous Tree means the following tree species: box elder, cottonwood, elm,
poplar/aspen, silver maple, and willow.
Specimen Tree is a tree of any species that is twenty-eight (28) inches in diameter or greater,
except invasive species. Specimen trees must have a life expectancy of greater than ten (10)
years, have a relatively sound and solid trunk with no extensive decay or hollow, and have no
major insects, pathological problem, or defects. Specimen trees are valued for their size and
their legacy.
Structure means anything manufactured, constructed, or erected which is normally attached to
or positioned on land, including portable structures.
Tree Preservation Plan is a plan that shows all trees in the area to be developed or within the
property. The plan shall include all significant and specimen trees to be preserved and
measures taken to preserve them. The plan will also include calculations to determine the
number of replacement trees as required by the tree removal, mitigation, and replacement
section of this ordinance and a proposed re-forestation landscape plan. The plan shall be
developed by a forestry or horticultural professional whose qualifications are approved by the
EEDD Director.
Tree Standards is a separate document authorized through this ordinance to help achieve the
goals of the City’s Tree Ordinance and Living Streets Policy. The standards highlight important
aspects of the requirements for tree preservation, removal, replacement, and shade tree pest
management. The standards do not replace or supersede city ordinances.
Utility means electric, telephone, cable television, water, sanitary or storm sewer, solid waste,
gas or similar service operations.
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Wetland as defined in the city’s wetland ordinance.
Woodlot means a treed area of at least one-quarter (1/4) acre on a vacant lot, which includes
significant and/or specimen tree(s).
Sec. 3. Standards.
The EEDD Director and city forester shall have the authority to develop Tree Standards
concerning the management of trees. These standards shall not be contrary to this ordinance.
Sec. 4. Woodlot Alteration.
1. Woodlot alteration permit. A woodlot alteration permit application shall be submitted to
the EEDD Director for review prior to removal of any significant or specimen living trees
on a woodlot that is not reviewed by another land use, grading, or building permit. The
applicant shall submit a tree plan and any other information needed to determine
compliance with this ordinance. Specific requirements shall be stated on an application
form in the office of the EEDD Director. An application fee shall be established yearly by
the city council by resolution. Failure to submit a woodlot alteration permit application
and gain subsequent approval prior to removal of significant and specimen trees will
result in the total tree replacement for the property as outlined in the tree removal,
mitigation, and replacement section to assume that all trees removed were significant
and specimen trees.
2. Woodlot alteration permit appeal process. If the woodlot alteration permit is denied by
the EEDD Director, the applicant may appeal the EEDD Director’s decision. The appeal
shall be submitted in writing, along with the reasons for the appeal, and received by the
city in writing within fifteen (15) days of the EEDD Director’s written decision to deny the
permit. The environmental and natural resources commission will review the appeal at
its next available commission meeting. If the environmental and economic development
commission denies the appeal, the applicant may appeal the environmental and
economic development commission’s decision. The appeal shall be submitted in writing,
along with the reasons for the appeal, and received by the city within fifteen (15) days of
the environmental and natural resources commission’s decision. The city council will
review the appeal at its next available city council meeting for final decision of the
appeal.
Sec. 5. Tree Preservation Plan.
A tree preservation plan as defined in this ordinance and outlined in the Tree Standards shall
reflect the applicant’s best effort to determine the most feasible and practical layout of buildings,
parking lots, driveways, streets, storage, and other physical features, so that the fewest
significant and specimen trees are destroyed or damaged and to minimize the negative
environmental impact to the site.
1. Tree preservation plan applicability.
a. This ordinance shall apply to any applicant that requests a woodlot alteration,
land use, grading, or building permit, including a building permits for major home
additions. This includes all sites of new or redevelopment that contain significant
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and specimen trees or woodlots. Platting and adding new roadway and right-of-
way are subject to this ordinance.
b. The following are exceptions and are exempt from the requirements of the tree
preservation plan:
1) Minor home additions, general home improvements, and construction of
accessory buildings (i.e. garage, shed).
2) Tree removal related to public improvement projects to existing roadways,
sewers, parks, and utility/infrastructure work or repair.
3) Emergency removal of a tree(s) to protect public health.
4) Tree removal related to public improvement projects to restore or
enhance woodlands, savannas, or prairies.
5) Commercial tree nursery and landscape operations.
6) Removal of dead or dying trees, unless those trees were planted as part
of tree replacement in which case they shall be replaced based on the
approved plan.
7) Removal of nonnative trees that the city deems invasive species.
2. Tree preservation and safeguarding tree measures.
a. All developments within the city shall be designed to preserve significant and
specimen trees and woodlots, where such preservation would not adversely
affect the public health, safety, or welfare of Maplewood citizens. The city may
prohibit removal of all or a part of a woodlot or significant and specimen trees
subject to the limitations as defined in this ordinance. This decision shall be
based on, but not limited to, the following criteria:
1) Size of trees.
2) Size of lot.
3) Species, health, and attractiveness of the trees, including:
a) Sensitivity to disease.
b) Life span.
c) Nuisance characteristics.
d) Sensitivity to site grading.
e) Potential for transplanting.
f) Need for thinning a woodlot.
g) Effects on the functioning of a development.
h) Fragmentation of wooded area and effects on wildlife corridors.
i) The public health, safety, and welfare.
j) Effect on wetlands and/or watershed.
k) Native prairie or oak savanna habitat.
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b. If any significant or specimen tree designated as preserved (protected) in the
approved tree preservation plan is cut, damaged, or encroached upon by grading
equipment or during the construction process without city authorization and if it is
determined by the EEDD Director or city forester that the damaged tree(s) will
not survive, the said damaged tree(s) shall be removed by the applicant at their
expense and replacement tree(s) required at a rate of two (2) times the tree
replacement outlined in the tree removal, mitigation, and replacement section
below.
3. Tree removal, mitigation, and replacement.
a. Tree removal calculation: If less than twenty percent (20%) of the total significant
or specimen tree diameter inches on the property is removed, the applicant shall
replace one (1) tree per significant and specimen tree removed. Tree
replacement shall be a minimum of two (2.0) caliper inches in size.
If twenty percent (20%) or more total significant and specimen tree diameter
inches are removed, applicant shall mitigate all significant and specimen
diameter inches using the tree mitigation/replacement schedule in accordance
with the following formulas:
A = Total diameter inches of significant trees lost as a result of the land
alteration (includes significant and specimen trees)
B = Total diameter inches of significant trees situated on the property (includes
significant and specimen trees)
C = Tree replacement constant (1.5)
D = Total diameter inches of specimen trees saved*
E = Replacement trees (number of caliper inches)
[((A/B -0.2) x C) x A] – [D/2] = E
*Applicant receives credit for each one (1) diameter inch of specimen tree saved
at a rate of ½ (.5) diameter inches.
Example
A = 94
B = 234
C = 1.5
D = 28
E = 14 caliper inches
[((94 /234 – 0.2) x 1.5) x 94] – [28/2] = 14 caliper inches
The trees required to be replaced pursuant to this ordinance shall be in addition
to any other trees required to be planted pursuant to any other provision of city
code.
b. Tree mitigation: Once the total caliper inches for replacement trees are
determined, the applicant shall mitigate loss of significant and specimen trees by
planting replacement trees in appropriate areas on the property in accordance
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with the tree replacement requirements as outlined in the Tree Standards and
tree preservation plan. After putting as many trees as feasible on the site, if the
replacement requirement is still not met, the EEDD Director can approve tree
replacement steps as outlined in the Tree Standards prior to issuance of a
grading or building permit.
c. Tree replacement requirements: The applicant shall follow tree replacement
requirements as outlined in the Tree Standards.
d. Tree replacement escrow: The applicant shall post tree replacement escrow with
the city, such as a tree replacement cash deposit or letter of credit, as outlined in
the Tree Standards.
Sec. 6. Diseased and Hazardous Trees.
1. Findings and declaration of purpose.
The health of trees in the city is threatened by epidemic shade tree pests. Hazardous
trees can cause property damage or personal injury. The loss of trees, ill health of trees,
or presence of hazardous trees on public and private property depreciates the value of
property within the city and impairs the safety and general welfare of the public. In
addition to, and in accordance with, Minnesota Statutes, sections 89.001, 89.01, and
89.51-.64, the provisions of this section are adopted as an effort to control and prevent
the spread of these shade tree pests.
2. Declaration of a shade tree pest.
The EEDD Director or city forester may declare any vertebrate or invertebrate animal,
plant pathogen, or plant in the community threatening to cause significant damage to a
shade tree or community forest to be a shade tree pest and prescribe control measures
to effectively eradicate, control, or manage the shade tree pest as defined by Minnesota
Statute, section 89.001.
3. Public nuisances.
Public nuisances relating to trees are outlined in the Tree Standards.
4. Inspection.
a. The EEDD Director and city forester shall have the ability and authority to inspect
all premises and places within the city for public nuisances relating to trees.
Inspection shall be of living or dead trees, parts of trees, stumps, and firewood.
b. The EEDD Director and city forester may enter upon private premises at any
reasonable time for the purpose of carrying out any of the duties assigned under
this ordinance.
5. Abatement of shade tree pest nuisances.
a. The EEDD Director or city forester shall notify in writing the owner of record or
occupant of the premises that a public nuisance exists. The notice shall specify
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the measures to be taken to abate the nuisance and shall specify that the
nuisance shall be abated within a reasonable amount of time, not less than ten
(10) days from the date of mailing.
b. If the owner fails to comply with the removal or control measures specified for the
hazard tree, infested tree, or wood on his/her property as outlined in this
ordinance and the Tree Standards, and within the time specified, the EEDD
Director or city forester may order the work done either by city employees or by
contractor. The cost of this work shall be billed to the owner. If the bill is not paid
within thirty (30) days, the city shall assess the costs to the property.
6. High-cost abatement.
If the cost of abating a nuisance from a shade tree pest will exceed five thousand dollars
($5,000) in a given year or in two consecutive years, based on a reasonable, good faith
estimate from a certified arborist, the owner or occupant may request the matter be
referred to the city council for a hearing as outlined in the Tree Standards. This does not
apply to hazardous trees.
7. Emergency abatement.
Nothing in this ordinance shall prevent the city, without notice or other process, from
immediately abating any condition that poses an imminent and serious hazard to human
life or safety.
Sec. 7. Enforcement.
The city shall be responsible for the enforcement of this ordinance. Any person who fails to
comply with or violates any section of this ordinance shall be deemed guilty of a misdemeanor
and, upon conviction, shall be subject to punishment in accordance with section 1-15. All land
use, building, and grading permits shall be suspended until the applicant has corrected the
violation. Each day that a separate violation exists shall constitute a separate offense.
The city reserves the right to inspect the site or property at any reasonable time for compliance
with tree preservation requirements. If the city finds the site in violation, the city may issue a
stop work order until conditions are corrected.
Section 2: This section revises Chapter 12 (Buildings and Building Regulations), Article
VI (Contractors and Subcontractors) to update licensing requirements for tree service
companies (additions are underlined).
Sec. 12-207. General types of work.
Before any person shall engage in the business of doing or performing the following types of
work in the city he or she shall first obtain a license or register to do so as provided in this
ordinance:
1. Cement work, cement blockwork, cement blocklaying or brickwork.
2. General construction, including erection, alteration or repair of buildings.
3. The moving or wrecking of buildings.
4. Plastering, outside stucco work or lathing.
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5. Plumbing, including installation of outside sewage disposal plants.
6. Heating.
7. Gas installation, including heating, appliances, devices or machinery, etc.
8. Well drilling.
9. Roofing.
10. Sign and billboard erecting.
11. Excavators for basements, foundations, grading of lots, etc.
12. Cesspool and private sewer disposal installers.
13. Sodding and landscaping.
14. Tree service (pruning, removal, treatment, or care).
15. Elevators.
Sec. 12-208. Application for and issuance of license; license fees; registration required.
1. Application for any license required by section 12-207 shall be filed with the city clerk on
the appropriate form furnished by the city. Any license required by section 12-207 shall
be issued by the city clerk.
2. The license fee for any license required by section 12-207 shall be imposed, set,
established and fixed by the city council, by resolution, from time to time.
3. Plumbers, building movers or other crafts, which are licensed by the state and which the
city is prohibited from licensing, who undertake to perform work and obtain permits
within the city shall first register with the city clerk and shall provide proof of public
liability insurance as required by this ordinance. Such state-licensed contractors shall
also provide any additional insurance or indemnity bond required by the city council by
resolution to protect property of the city when such work is being done in or upon any
city street or other public right-of-way or upon any of the city-owned utilities located in
such street or right-of-way.
Sec. 12-209. Duration of licenses; consequences of nonrenewal.
1. All licenses issued under section 12-208 shall expire on December 31 following the date
of issuance, unless sooner revoked or forfeited.
2. If a license granted under section 12-208 is not renewed prior to its expiration, all rights
granted by such license shall cease, and any work performed after the expiration of the
license shall be in violation of this Code.
Sec. 12-210. Liability insurance.
Any person applying for any license enumerated in section 12-207 shall file with the city clerk a
certificate to the effect that public liability and property damage insurance is in force and shall
remain and be in force and effect during the entire term of such license and shall contain a
provision that such insurance shall not be cancelled without ten days' written notice to the city.
Public liability insurance shall not be less than $25,000.00 for injuries, including accidental death
to any one person, and, subject to the same limit for each person, in an amount of not less than
$50,000.00 on account of any one accident and property damage insurance in the amount of
not less than $5,000.00 on account of damage to any one party and not less than $25,000.00
on account of any one accident. As to gas installers, such public liability insurance shall be for
not less than $25,000.00 for injuries, including accidental death, to any one person, and, subject
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to the same limit for each person, in an amount of not less than $50,000.00 on account of any
one accident and property damage in the amount of not less than $25,000.00. No license shall
be issued until such certificate of insurance shall have been filed and approved by the city clerk.
Sec. 12-211. Renewal of license after expiration date.
Any person renewing his license under section 12-208 after the expiration date shall be charged
the full annual license fee. No prorated license fee shall be allowed for renewals.
Sec. 12-212. Work covered under license issued to general contractors; requirements of
subcontractors.
1. A license granted under section 12-207 to a general contractor shall include the right to
perform all of the work included in his general contract. Such license shall include any or
all of the persons performing the work which is classified and listed in section 12-207,
providing that each person performing such work is in the regular employ of such
general contractor and qualified under state law and this Code to perform such work. In
these cases, the general contractor shall be responsible for all of the work so performed.
2. Subcontractors on any work classified and listed in section 12-207 shall be required to
comply with the sections of this Code pertaining to license, bond, qualifications, etc., for
their particular type of work.
Sec. 12-213. Qualifications for licenses.
Except as otherwise provided by law, each applicant for a license under section 12-208 shall
satisfy the city council that he is competent by reason of education, special training, experience
and that he is equipped to perform the work for which a license is requested in accordance with
all state laws, city ordinances and this Code.
Sec. 12-214. Exemptions for homeowners.
A homeowner in the city shall have an exemption, utilized no more often than once every five
years, from needing the license for doing or performing any of the various types of work on his
own home for which a license is required in section 12-207.
Sec. 12-215. Special licenses for certain work.
The council may, by resolution, provide for any special licenses and set the fees for any work or
services pertaining to construction, reconstruction, revocation or repair of buildings or
appurtenances thereto, when the council deems in its discretion that the licenses provided for in
section 12-207 do not properly pertain to the work or service to be covered by such licenses.
Sec. 12-216. Sewer installer licenses.
. . . .
Sec. 12-217. Sign installer licenses.
. . . .
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Sec. 12-218. Tree service company licenses.
1. No person for hire shall fell, cut, or trim any tree in the city, or engage in the business of
so doing, without a license. This shall apply only to the felling, cutting, or trimming of
trees, limbs, and branches which are two (2) inches or more in diameter at the point of
cutting or severance.
2. All licensees performing work under this chapter shall comply with the American National
Standards Institute (ANSI) Standard A300, parts 1 through 9. Effective within one (1)
year from the date of the adoption of these amendments, any new or renewal license
applications shall require that the licensee employ or contract with an individual who
possesses current certification as an arborist from the International Society of
Arboriculture (ISA) or an individual that holds a post-secondary degree in urban forestry,
arboriculture, or an equivalent area of study as approved by the EEDD Director.
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Maplewood Tree Standards
December 14 , 2015
The City of Maplewood has developed tree standards to help achieve the goals of the
City’s Tree Ordinance and Living Streets Policy. The standards highlight important
aspects of the requirements for tree preservation, removal, replacement, and shade tree
pest management. The standards do not replace or supersede City ordinances.
1.Definitions. All definitions as outlined in the Tree Ordinance apply to the Tree
Standards including the following additional definitions:
Critical Root Zone (CRZ) means an imaginary linear circle surrounding the tree
trunk with a radius distance of one and one half (1-1/2) foot per one (1) inch of
tree diameter (e.g., a sixteen (16) inch diameter tree has a CRZ with a radius of
twenty four (24) feet).
Drip Line means the farthest distance around and away from the trunk of a tree
that rain or dew will fall directly to the ground from the leaves or branches of that
tree.
Infestation includes actual, potential, incipient, emergent infestation, or infection
by forest pests or shade tree pests.
Retaining Wall means a structure utilized to hold a slope in a position in which it
would not naturally remain.
Slope means the inclination of the natural surface of the land from the horizontal;
commonly described as a ratio of the length to the height.
Wilding Tree means a tree that was not grown in a nursery or been maintained
by a nursery.
2.Tree preservation plan. A tree preservation plan is required for any project which
requires a woodlot alteration, land use, grading, or building permit; excluding the
exemptions and exceptions as outlined in the Tree Ordinance. A tree
preservation plan shall reflect the applicant’s best effort to determine the most
feasible and practical layout of buildings, parking lots, driveways, streets,
storage, and other physical features, so that the fewest significant and specimen
trees are destroyed or damaged and to minimize the negative environmental
impact to the site. The tree preservation plans shall include the following:
a.A tree inventory overlay on the site plans that shows size, species,
general health, and location of all significant and specimen trees located
within the property where significant and specimen tree removal is
proposed. The tree inventory plan:
1)Shall be drawn at the same scale as the other site plan submittals
and shall coincide with required engineering documents such as
topography maps, wetland information, grading plans, road
locations, and building locations;
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2) Shall include trees growing in clump form. These trees will be
considered individual trees and each stem/trunk is measured as
individual trees.
3) Include the location of groups of standing dead or diseased
significant and specimen trees.
4) Include the outer boundaries of all contiguous wooded areas, with
a general description of trees not meeting the significant and
specimen tree size threshold and any indication of the presence of
epidemic tree diseases.
5) Include significant and specimen trees (species and diameter)
identified in both graphic and tabular form.
6) Include locations of the proposed buildings, structures, or
impervious surfaces.
7) Include delineation of all limits of land disturbance, clearing,
grading, and trenching.
b. A list of total diameter inches of all healthy significant and specimen trees
inventoried.
c. The total diameter inches of healthy significant and specimen trees
removed.
d. Location of trees protected and the proposed measures for protection
including delineation of tree protection fencing, tree protection signs,
location for material storage, parking, debris storage, and wash out area
for redi-mix trucks.
e. Protection measures for replacement trees being planted in areas with
high deer population.
f. The name(s), telephone number(s), and address(es) of the person(s)
responsible for tree preservation during the course of the development
project.
g. Size, species, number, and location of all replacement trees and woody
shrubs proposed to be planted on the property, planted on city property,
or amounts to be paid into the city’s tree fund in accordance with the tree
removal, mitigation, and replacement section of the tree ordinance.
h. All tree preservation plans shall be prepared by a forestry or horticultural
professional whose qualifications are approved by the EEDD Director.
i. The tree preservation plan shall be reviewed by the EEDD Director for
compliance with this ordinance. Reasons for denial shall be noted on the
tree preservation plan, or otherwise stated in writing.
3. Safeguarding preserved trees. The following measures will be taken to ensure
survival of trees scheduled to be preserved:
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a. Layout of the project site utility and grading plans shall accommodate the
tree preservation areas. Utilities are recommended to be placed along
corridors between tree preservation areas and use of common trenches
or tunnel installation if possible.
b. Custom grading, retaining walls, or tree wells to maintain existing grade
for preserved trees can be used.
c. Prior to issuance of a grading or building permit the EEDD Director may
require one or all of the following measures for safeguarding preserved
trees:
1) Tree protective areas shall be located at a minimum of the CRZ of
trees or drip line, whichever is greater, whenever possible. Saving
groups or stands of trees is encouraged over protecting individual
trees scattered throughout the site.
2) Suitable tree protection fencing in active areas includes use of
orange polyethylene laminar safety fencing or woven polyethylene
fabric (silt fencing). Fencing shall be self-supportive. Tree
protection fencing shall be maintained and repaired by the
applicant for the duration of construction.
3) Use of passive forms of tree protection may be allowed, i.e., tree
protection fencing consisting of continuous rope or flagging (heavy
mil plastic four (4) inches or wider).
4) Active tree protection areas with “Tree Save Area” signs posted
and readable from at least ten (10) feet away.
5) Minimize tree wounding by felling or removing trees away from
trees remaining on site.
6) Construction site activities such as parking, material storage,
concrete washout, placement of holes, etc., shall be arranged so
as not to encroach on tree protection areas.
7) Measures such as deep mulching may be required in some
situations.
8) Identify and prevent oak wilt infection. Treat all known oak wilt
infected areas with current accepted guidelines including root
cutting and removal of infected trees. If pruning oaks is required
between April 1 and July 1 fresh wounds shall be covered with
nontoxic tree wound sealant or latex paint.
d. No construction work shall begin until tree protection fencing has been
installed, inspected, and approved by the EEDD Director. Once EEDD
Director approves tree protection fencing or devices it shall not be altered
or removed without EEDD Director approval.
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4. Post construction tree care mitigation. The city may require post construction
tree care mitigation for trees protected to include:
a. Tree root aeration, fertilization, and/or irrigation systems.
b. Therapeutic pruning.
c. Mitigate soil compaction by the following:
1) Mulch drive lanes with eight (8) to ten (10) inches of woodchips.
2) Soil fracturing with deep tillage or other similar methods.
3) Inclusion of organic matter to existing soil.
4) Core aeration.
5. Tree mitigation. Once the total caliper inches for replacement trees are
determined, the applicant shall mitigate loss of significant and specimen trees by
planting replacement trees in appropriate areas on the property in accordance
with the tree removal, mitigation, and replacement section of the tree ordinance.
After putting as many trees as feasible on the site, if the replacement
requirement is still not met, the EEDD Director can approve tree replacement
steps as outlined below prior to issuance of a grading or building permit:
a. Planting replacement trees on city property under the direction of the
EEDD Director.
b. Mulched beds of native or drought tolerant shrubs that are not required as
part of foundation, screening, or other city-required plantings will qualify
towards tree replacement at a rate of .5 caliper inches per number three
(#3) shrub.
c. Alternative forms of mitigation can be approved by the EEDD Director.
Examples of alternative mitigation includes buckthorn removal and
management. Buckthorn removal and management will qualify the
applicant for reducing the number of replacement trees or the payment
into the city’s tree fund with a dollar for dollar credit.
d. Paying the city a sum per caliper inch in accordance with the tree
replacement schedule set forth in the city fee schedule. Payment shall be
deposited into an account designated specifically for tree planting on
public property or providing financial assistance for properties that want to
voluntarily plant trees.
6. Tree replacement requirements. The applicant shall follow tree replacement
requirements as outlined below:
a. Three-year replacement period: The applicant shall maintain
replacement trees for three (3) years after planting. If any tree requires
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replacement during this three (3) year period, the replacement period
shall start at the date the replacement tree was planted. Trees required
to be planted pursuant to any other provision of the city ordinances are
not included in this and shall be replaced according to such ordinance.
b. Species requirements: Where ten (10) or more replacement trees are
required, not more than thirty (30) percent shall be of the same type of
tree without the written approval of the EEDD Director. Tree species
native to the Maplewood area are preferred. The following plant species
are potentially invasive and should be avoided in city plantings and on
development projects.
Norway maple Acer platanoides
Amur maple Acer ginnala
Siberian elm Ulmus pumila
Common buckthorn Rhamnus cathartica
Glossy buckthorn Rhamnus frangula
Black locust Robinia pseudoacacia
Siberian pea shrub Caragana arborescens
If elm trees are planted on city projects they should be cultivars resistant
to Dutch Elm Disease. Ash trees should not be planted.
c. Sources of trees: Replacement trees shall consist of certified nursery
stock as defined by current Minnesota Statutes and shall be hardy for
USDA plant hardiness zones 2, 3, or 4 (hardiness rated trees) or other
trees including wilding trees, so long as such wilding trees comply with
the following standards and are approved by the EEDD Director. All
replacement trees shall be healthy and free from insect or disease
infestation. A wilding tree measured in caliper inches shall not exceed
the maximum height as shown on the table below:
Caliper Inches Maximum Height (Feet)
2-3 18
3-4 20
4-5 24
The lowest branch of a wilding tree shall not be at a height above the
surface of the ground more than one-half (1/2) the total height of the tree
(e.g., a fourteen (14) foot tree shall have a branch within seven (7) feet of
the surface of the surrounding ground).
d. Tree replacement size: Replacement trees shall be no less than two (2)
caliper inches deciduous or six (6) foot height conifer tree unless pre-
approved by the EEDD Director. Use the following table to convert
conifer trees to caliper inches:
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Conifer Tree Height (Feet) Caliper Inches
6 2.0
7 2.5
8 3.0
9 3.5
10 4.0
11 4.5
12 5.0
e. Other required replacement trees: Trees required to be planted pursuant
to any other provision of city ordinances shall comply with tree size
specification of such ordinance.
7. Tree replacement escrow. The applicant shall post tree replacement escrow with
the city, such as a tree replacement cash deposit or letter of credit. The tree
replacement escrow will be equal to a sum per caliper inch in accordance with
the tree replacement schedule set forth in the city fee schedule. The escrow will
be held by the city until successful completion of final planting inspection and
assurance that the trees are covered by at least a one (1) year warranty for
replacement. In areas where trees are planted in an area with heavy deer
population or other tree hazards not normally covered under a warranty, the city
may hold the escrow for longer to ensure viability of trees. Once the escrow is
reimbursed to the applicant, it is still the applicant’s responsibility to maintain the
replacement trees for three years after planting as outlined in the three-year
replacement period section above. It shall be the applicant’s responsibility to call
for final escrow reimbursement inspection. Tree replacement escrow does not
include other escrows required pursuant to any other provision of city ordinances
or city directive.
8. Public nuisances. The following may be declared nuisances whenever they are
found within the city:
a. Any living or standing elm tree (Ulmus spp.) or part thereof infected to any
degree with the Dutch elm disease fungus Ceratocystis ulmi (Buisman)
Moreau or which harbors the elm bark beetles Scolytus multistriatus
(Eichh.) or Hylurgopinus rufipes (Marsh).
b. Any dead elm tree or part thereof including logs, branches, stumps,
firewood, or other material from which the bark has not been removed.
Proper disposal of removed bark includes chipping or burning.
c. Any living, standing, or dead oak tree (Quercus spp.) or part thereof
infected to any degree with the oak wilt fungus Certocystis fagacearum
(Bretz) Hunt. Also, any living, standing, or dead oak tree that, due to its
proximity to an oak infected with oak wilt, possesses a threat of
transmission of the oak wilt fungus to other oak trees through
interconnected root systems.
d. Any living, standing, or dead ash tree (Fraxinus spp.) or part thereof with
infestation of emerald ash borer (Agrilus planipennis).
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e. Other shade trees or parts thereof infested with shade tree pests that are
epidemic.
f. Hazardous trees.
9. Abatement of shade tree pest nuisances.
a. The abatement measures required may include removal of an infested
tree or wood to control the airborne spread of epidemic shade tree pests.
If the city forester or EEDD Director finds that Dutch elm disease or oak
wilt threatens to cross property boundaries, the city forester or EEDD
Director may require root graft disruption to prevent the spread of the
disease through roots.
b. For hazardous tree abatement may include removal of branches or the
whole tree or other control measures that are widely accepted to abate
the nuisance.
c. If the owner served fails to abate the shade tree pest nuisance, the city
will abate the shade tree pest nuisance per Section 18-37 of city code.
The cost of abatement shall be in accordance with the abatement
schedule set forth in the city fee schedule.
10. High cost abatement.
a. The owner may request a high cost abatement matter referred to the city
council for a hearing as outlined below:
1) The owner or occupant shall notify the EEDD Director within
twenty (20) days of the date on the abatement notification letter,
provide an estimate from a certified arborist, and provide in writing
a request for exemptions and the reasons for exemption.
2) The EEDD Director will notify the owner of the date, time, and
location of the hearing at least three (3) days in advance of the
hearing.
3) The owner shall be given the opportunity to present evidence at
the hearing.
4) The city council may modify the abatement notice or extend the
time by which abatement shall be completed.
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Page 1 of 17
ORDINANCE NO. ____
An Ordinance Reconfiguring the City’s Environmental Chapters
The Maplewood City Council approves changes to the Code of Ordinances pertaining to
environmental chapters. This ordinance amends and reconfigures Chapter 38 (Trees), Chapter
12 (Buildings and Building Regulations), and Chapter 18 (Environment) as follows:
Section 1. This section reflects the new Chapter 18 (Environment) outline. (Items
stricken are moved, items underlined are added, items italicized are added for clarity.)
Chapter 18 (ENVIRONMENT)
Article I. In General
Article II. Nuisances
Article II. Erosion and Sedimentation Control
Article IV. Air Pollution Control
(Article V through VIII are moved to the new Article V [Environment and Natural
Resources])
Article V. Environmental Preservation and Protection of Trees and Woodlands
Article VI. Floodplain Ordinance
Article VII. Stormwater Management
Article VIII. Renewable Energy Systems
Article V. Environment and Natural Resources
(Div. 1-9 are moved from other areas of the Code including Chapters 12, 18 and 38)
Division 1. Generally
Division 2. Wetlands and Streams
Division 3. Trees
Division 4. Stormwater Management
Division 5. Renewable Energy
Division 6. Flood Plain Overlay District
Division 8. Slopes
Division 9. Mississippi Critical Area
Section 2. This section removes Chapter 38 (Trees) in its entirety. Portions of Article 2
(Shade Tree Disease Control) have been moved to Chapter 18 (Environment) and revised
as noted in Section 4 below. (Changes shown in blue - additions are underlined and
deletions are stricken.)
Article I. In General
Sec. 38-1. Planting in right-of-way prohibited.
The planting of trees in the public right-of-way is prohibited.
Sec. 38-2 – 38-30. Reserved.
Sec. 38-31. Plant pest control program.
The city manager is hereby empowered to conduct a program of plant pest control pursuant to
authority granted by Minn. Stats. § 18.022. The program is directed specifically at the control
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and elimination of Dutch elm disease fungus and elm bark beetles and other epidemic diseases
of shade trees.
Sec. 38-32. Inspections and investigations.
Under this article, the city manager:
1. Shall inspect all premises and places within the city as often as practicable to determine
whether any condition described in section 38-31 exists thereon. He shall investigate all
reported incidents of infestation by Dutch elm fungus or elm bark beetles or any other
epidemic diseases of shade trees;
2. May enter upon private premises at any reasonable time for the purpose of carrying out
any of the duties assigned under this article; and
3. Shall, upon finding conditions indicating Dutch elm infestation or other epidemic
diseases of shade trees, immediately send appropriate specimens or samples to the
state commissioner of agriculture for analysis or take such other steps for diagnosis as
may be recommended by the commissioner.
Sec. 38-33. Public nuisances.
1. The following are hereby declared public nuisances whenever they may be found within
the city:
a. Any living or standing elm tree or part thereof infected to any degree with the
Dutch elm disease fungus Ceratocystis ulmi (Buisman) Moreau or which harbors
any of the elm bark beetles Scolytus multistriatus (Eichh.) or Hylurgopinus rufipes
(Marsh);
b. Any dead elm tree or part thereof, including lugs, branches, stumps, firewood or
other elm material from which the bark has not been removed and burned or
treated with an effective elm bark beetle insecticide; and
c. Other shade trees with epidemic diseases of shade trees.
2. It is unlawful for any person to permit any public nuisance, as defined in subsection (1)
of this section, to remain on any premises owned or controlled by him within the city.
Sec. 38-34. Removal of infected trees or wood.
Whenever the city manager finds with reasonable certainty that the infestation, as defined in
section 38-33, exists in any tree or wood on any public or private place in the city, he shall notify
the property owner and the person in possession, if different from the owner, on which such tree
or wood stands, by certified mail or personal service, that the nuisance must be abated within a
specified time, not less than five days from the date of mailing such notice or from the date of
service. If the owner or occupant shall fail to remove the infected tree or wood from his property
within the time specified in the notice, the city manager may order the work done either by the
city's employees or by contract, and the cost of the work shall be billed against the owner or
occupant.
Sec. 38-35. Special assessments for unpaid nuisance abatement charges.
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If the owner or occupant shall fail to pay the bill, as provided for in section 38-34, within 30 days,
the council may then assess the amount due, plus interest, against the property as a special
assessment under state law.
Sec. 38-36. Treatment of elm trees near Dutch elm fungus infestation.
Whenever the city manager determines that any elm tree or elm wood within the city is infected
with Dutch elm fungus, he may treat all nearby high value elm trees with an effective elm bark
beetle destroying concentrate. Treating activities authorized by this section shall be conducted
in accordance with technical and expert opinions and plans of the state commissioner of
agriculture and under the supervision of the commissioner and his agents whenever possible.
The notice requirements of section 38-34 apply to treating operations conducted under this
section.
Sec. 38-37. Permit for transportation of elm wood.
It is unlawful for any person to transport within the city any bark-bearing elm wood, which is
known by the city manager to be infected or suspected of being infected, without having
obtained a permit from the city manager. The city manager shall grant such permits only when
the purposes of this article will be served thereby.
Sec. 38-38. Interference with performance of duties imposed by article.
It is unlawful for any person to prevent, delay or interfere with the city manager while he is
engaged in the performance of duties imposed by this article.
Section 3. This section removes Chapter 12 (Buildings and Building Regulations), Article
VII (Environmental Protection and Critical Area) in its entirety. Portions of this Article
have been moved to Chapter 18 (Environment) as noted in Section 4 below.
Section 4. This section revises Chapter 18 (Environment) to include:
1. A new outline and reordering of Articles and Divisions within Chapter 18;
2. Revisions to Chapter 12 (Buildings and Building Regulations), Article VII
(Environmental Protection and Critical Area), Sections 12-247 and 12-248 (Purpose
and Applicability) to include moving to Chapter 18, Article V, Division 1
(Generally).
3. Revisions to Chapter 12 (Buildings and Building Regulations), Article VII
(Environmental Protection and Critical Area), Sections 12-310 through 12-336
(Wetland and Streams) to include moving to Chapter 18, Division 2 (Wetlands and
Streams).
4. Revisions to Chapter 18 (Environment), Article V (Environmental Preservation and
Protection of Trees and Woodlands) to include moving to Chapter 18, Article V,
Division 3 (Trees) and revising the language.
5. Revisions to Chapter 18 (Environment), article VII (Stormwater Management) to
include moving to Chapter 18, Article V, Division 4 (Stormwater Management).
6. Revisions to Chapter 18 (Environment), Article VIII (Renewable Energy Systems)
to include moving to Chapter 18, Article V, Division 5 (Renewable Energy).
7. Revisions to Chapter 18 (Environment), Article VI (Floodplain Ordinance) to
include moving to Chapter 18, Article V, Division 6 (Flood Plain Overlay District).
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8. Revisions to Chapter 12 (Buildings and Building Regulations), Article VII
(Environmental Protection and Critical Area), portions of Section 12-249
(Definitions), all of Section 12-308 (Slopes), and all of Section 12-309 (Erosion
Control and Soils) to include moving to Chapter 18, Article V, Division 7 (Slopes
and Erosion Control).
9. Revisions to Chapter 12 (Buildings and Building Regulations), Article VII
(Environmental Protection and Critical Area), portions of Section 12-249
(Definitions), all of Section 12-307 (Scope) to include moving to Chapter 13, Article
V, Division 8 (Mississippi Critical Area and Slopes).
(Changes shown in blue - additions are underlined and deletions are stricken and shown
in blue. Text moved from one area of the Code to another area of the Code shown in
red.)
Chapter 18
ENVIRONMENT
Article III. In General
Sec. 18-1 - 18-25. Reserved.
Article IV. Nuisances
Division 1. Generally
Sec. 18-26 Unlawful to cause, create or commit.
Sec. 18-27 Common law and statutory nuisances adopted by reference.
Sec. 18-28 Unlawful to permit; cellars, drains cesspools or sewers.
Sec. 18-29 Rental agents to disclose name of owner or principal to city manager upon
request.
Sec. 18-30 Public nuisances generally.
Sec. 18-31 Nuisances affecting health, safety, comfort or repose.
Sec. 18-32 Nuisances affecting morals and decency.
Sec. 18-33 Nuisances affecting peace and safety.
Sec. 18-34 Enforcement of article generally.
Sec. 18-35 Continuing violations.
Sec. 18-36 Notice to abate.
Sec. 18-37 Abatement by council.
Sec. 18-38 Abatement on premises.
Sec. 18-39 Violations of article.
Sec. 18-40 Loitering.
Sec. 18-41 - 18-65. Reserved.
Division 2. Abandoned Motor Vehicles
Sec. 18-66 Purpose.
Sec. 18-67 Definitions.
Sec. 18-68 Violation.
Sec. 18-69 Taking into custody and impoundment.
Sec. 18-70 Certain vehicles declared nuisances; abatement; removal.
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Sec. 18-71 Immediate sale of certain vehicles.
Sec. 18-72 Additional remedies.
Sec. 18-73 Police reports.
Sec. 18-74 Notice to owner and lien holders.
Sec. 18-75 Reclamation by owner or lien holder; preservation of lien rights.
Sec. 18-76 Sale of vehicle.
Sec. 18-77 Designation of pound keeper.
Sec. 18-78 Bond of pound keeper.
Sec. 18-79 Insurance of pound keeper.
Sec. 18-80 Towing and storage charges generally.
Sec. 18-81 Release of vehicle and service fee before vehicle towed away.
Sec. 18-82 Abatement of towing and storage charges.
Sec. 18-83 Release of vehicles.
Sec. 18-84 Release form.
Sec. 18-85 Police records.
Sec. 18-86 - 18-110. Reserved.
Division 3. Noise Control
Sec. 18-111 Prohibition generally; exception.
Sec. 18-112 Construction activities.
Sec. 18-113 Enforcement.
Sec. 18-114 -18-140. Reserved.
Article III. Erosion and Sedimentation Control
Sec. 18-115 Purpose.
Sec. 18-116 Scope.
Sec. 18-117 Erosion and sediment control plan.
Sec. 18-118 Review of plan.
Sec. 18-119 Modification of plan.
Sec. 18-120 Escrow requirement.
Sec. 18-121 Enforcement; penalty.
Sec. 18-122 -18-175. Reserved.
Article IX. Air Pollution Control
Sec. 18-176 Short title.
Sec. 18-177 State regulations adopted.
Sec. 18-178 Approval required starting fire.
Sec. 18-179 Penalties for violations.
Sec. 18-180 -18-XXX. Reserved.
Article X. Environmental Protection and Natural ResourcesCritical Areas
Division 1. Generally.
Move Chapter 12 (Buildings and Building Regulations), Article VII (Environmental
Protection and Critical Area), Sections 12-247 and 12-248 (Purpose and Applicability) to
this Division. Language as follows:
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Purpose.
The purpose of this article is to protect significant natural features which:
1. Preserve the natural character of neighborhoods.
2. Protect the health and safety of residents.
3. Protect water quality.
4. Prevent erosion or flooding.
5. Manage the Mississippi River Corridor Critical Area in accordance with the Critical Areas
Act of 1973, Minn. Stats. § 116G.01 et seq. the Minnesota Policy Act of 1973; and the
governor's critical area designation order, Executive Order 130, dated November 23,
1976.
Applicability.
1. This article shall apply to any person or use that would alter a significant natural feature.
2. Public and semipublic projects, such as streets, utilities and parks, whether built by a
public agency or private developer, shall be subject to this article, except that the city
council may waive these requirements where there would be a greater public need for
the project than to meet the requirements of this article. A public hearing shall be held
before declaring such a waiver. The property owners within 350 feet of the site shall be
notified at least ten days before the hearing.
Division 2. Wetlands and Streams.
Move Chapter 12, Art icle VII, Sections 12-310 to 12-336 (Wetlands and Streams) to
Chapter 18, Division 2 (Wetlands and Streams) to this Division in its entirety.
Division 3. Trees
Revisions to Chapter 18, Article V (Tree Protection) to include moving to Chapter 18,
Article V (Environmental Protection and Natural Resources), Division 3 (Trees) and
revising the language as shown below. Also, revisions to Chapter 38 (Trees), Article II
(Shade Tree Disease Control) to include moving to Chapter 18, Article V, Division 3
(Trees) and revising the language as shown below. (Changes shown in blue - additions
are underlined and deletions are stricken.)
Sec. 1. Findings and Purpose.
The city desires to protect the trees and woodlands in the City of Maplewood. Trees and
woodlands provide numerous environmental, economic, and scenic benefits. They help filter air
pollutants, absorb stormwater runoff, provide wildlife habitat, moderate temperatures, reduce
cooling costs, increase property values, provide scenic beauty, provide sound and visual
buffers, and provide screening for privacy. It is therefore the city’s intent to protect, preserve,
and enhance the trees and woodlands of Maplewood and to encourage a resourceful and
prudent approach to development in the city thereby promoting and protecting public health,
safety, and welfare of the citizens of Maplewood. The purpose of this ordinance is to establish
tree preservation and protection regulations to assure the continuance of significant and
specimen trees and woodlands for present and future generations which:
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1. Preserve the natural character of neighborhoods (in developed and undeveloped areas).
2. Ensure the health and wellbeing of Maplewood’s urban forest.
3 Protect the health and safety of residents.
4. Protect water quality and minimize storm water runoff.
5. Help prevent erosion or flooding.
6. Assure orderly development within wooded areas to minimize tree loss and
environmental degradation.
7. Establish a minimum standard for tree preservation and mitigation of environmental
impacts resulting from tree removal.
8. Ensure the city’s urban forest has a good age distribution, from young trees through
large old specimen trees.
9. Promote the planting of trees as outlined in the city’s Living Streets Policy.
Sec. 2. Definitions.
The following words, terms and phrases shall have the meanings ascribed to them in this
ordinance.
Applicant means developer, builder, contractor, or owner who applies for a woodlot alteration,
land use, grading, or building permit.
Caliper inch is a measurement used for nursery stock and in this ordinance refers to
replacement trees. It is the unit of measurement for defining the diameter of the tree trunk
measured six (6) inches above the soil surface for tree trunks four (4) diameter inches or less
and measured twelve (12) inches above the soil surface for tree trunks greater than four (4)
diameter inches.
Certified Arborist is an arborist with up-to-date certification by the International Society of
Arborists.
City Forester means a forester who is employed by the city or appropriate agent or independent
contractor designated by the city manager.
Conifer Tree means a woody plant that is a member of the division Pinophyta and at maturity is
at least twelve (12) feet or more in height. Conifers are cone bearing and most in our climate
keep their leaves (also called needles) year-round. Tamarack (also called larch) is the one
conifer in our climate that drops its needles in the fall.
Control includes measures to prevent, slow the spread, suppress, eradicate, or destroy a shade
tree disease or pests.
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Deciduous Tree means a woody plant, which sheds leaves annually, having a defined crown
and at maturity is at least fifteen (15) feet or more in height.
Diameter is a measurement used for trees in the landscape. It is the diameter of a tree trunk as
measured at a height of four and one-half (4.5) feet above ground. To determine diameter,
measure the circumference of the tree trunk at four and one-half (4.5) feet above ground and
divide by 3.14.
Environmental and Economic Development Department (EEDD) Director means the EEDD
Director or an employee of the city who manages city-wide environmental programs, or
appropriate agent designated by the city manager.
Hardwood Deciduous Tree means all deciduous tree species except those listed as softwood
deciduous trees below.
Hazard tree means a tree that has structural defects that may cause the tree or tree part to fail,
and the city forester determines that such failure could cause property damage or personal
injury.
Invasive Species are species that are not native to Minnesota and cause economic or
environmental harm or harm to human health.
Major Home Addition means an addition on a single or double dwelling lot of which the addition
or accessory building is more than a sixty (60) percent increase in the footprint of the single or
double dwelling structure on said lot.
Minor Home Addition means an addition on a single or double dwelling lot of which the addition
or accessory building is less than a sixty (60) percent increase in the footprint of the single or
double dwelling structure on said lot.
Native Prairie means a landscape or planting that consists predominantly of grasses, flowers,
and sedges that are native to Minnesota prairie ecosystems.
Shade Tree means a woody perennial that at maturity is at least fifteen (15) feet in height and
grown primarily for aesthetic or environmental purposes.
Shade Tree Pest means any vertebrate or invertebrate animal, plant pathogen, or plant that is
determined by the city council to be harmful, injurious, or destructive to shade trees or
community forests.
Significant Tree means a healthy tree measuring a minimum of six (6) inches in diameter for
hardwood deciduous trees, eight (8) inches in diameter for conifer trees, twelve (12) inches in
diameter for softwood deciduous trees, and specimen tree. Buckthorn or other noxious woody
plants or trees as determined by the EEDD Director are not considered a significant tree
species at any diameter.
Softwood Deciduous Tree means the following tree species: box elder, cottonwood, elm,
poplar/aspen, silver maple, and willow.
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Specimen Tree is a tree of any species that is twenty-eight (28) inches in diameter or greater,
except invasive species. Specimen trees must have a life expectancy of greater than ten (10)
years, have a relatively sound and solid trunk with no extensive decay or hollow, and have no
major insects, pathological problem, or defects. Specimen trees are valued for their size and
their legacy.
Structure means anything manufactured, constructed, or erected which is normally attached to
or positioned on land, including portable structures.
Tree Preservation Plan is a plan that shows all trees in the area to be developed or within the
property. The plan shall include all significant and specimen trees to be preserved and
measures taken to preserve them. The plan will also include calculations to determine the
number of replacement trees as required by the tree removal, mitigation, and replacement
section of this ordinance and a proposed re-forestation landscape plan. The plan shall be
developed by a forestry or horticultural professional whose qualifications are approved by the
EEDD Director.
Tree Standards is a separate document authorized through this ordinance to help achieve the
goals of the City’s Tree Ordinance and Living Streets Policy. The standards highlight important
aspects of the requirements for tree preservation, removal, replacement, and shade tree pest
management. The standards do not replace or supersede city ordinances.
Utility means electric, telephone, cable television, water, sanitary or storm sewer, solid waste,
gas or similar service operations.
Wetland as defined in the city’s wetland ordinance.
Woodlot means a treed area of at least one-quarter (1/4) acre on a vacant lot, which includes
significant and/or specimen tree(s).
Sec. 3. Standards.
The EEDD Director and city forester shall have the authority to develop Tree Standards
concerning the management of trees. These standards shall not be contrary to this ordinance.
Sec. 4. Woodlot Alteration.
1. Woodlot alteration permit. A woodlot alteration permit application shall be submitted to
the EEDD Director for review prior to removal of any significant or specimen living trees
on a woodlot that is not reviewed by another land use, grading, or building permit. The
applicant shall submit a tree plan and any other information needed to determine
compliance with this ordinance. Specific requirements shall be stated on an application
form in the office of the EEDD Director. An application fee shall be established yearly by
the city council by resolution. Failure to submit a woodlot alteration permit application
and gain subsequent approval prior to removal of significant and specimen trees will
result in the total tree replacement for the property as outlined in the tree removal,
mitigation, and replacement section to assume that all trees removed were significant
and specimen trees.
2. Woodlot alteration permit appeal process. If the woodlot alteration permit is denied by
the EEDD Director, the applicant may appeal the EEDD Director’s decision. The appeal
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shall be submitted in writing, along with the reasons for the appeal, and received by the
city in writing within fifteen (15) days of the EEDD Director’s written decision to deny the
permit. The environmental and natural resources commission will review the appeal at
its next available commission meeting. If the environmental and economic development
commission denies the appeal, the applicant may appeal the environmental and
economic development commission’s decision. The appeal shall be submitted in writing,
along with the reasons for the appeal, and received by the city within fifteen (15) days of
the environmental and natural resources commission’s decision. The city council will
review the appeal at its next available city council meeting for final decision of the
appeal.
Sec. 5. Tree Preservation Plan.
A tree preservation plan as defined in this ordinance and outlined in the Tree Standards shall
reflect the applicant’s best effort to determine the most feasible and practical layout of buildings,
parking lots, driveways, streets, storage, and other physical features, so that the fewest
significant and specimen trees are destroyed or damaged and to minimize the negative
environmental impact to the site.
1. Tree preservation plan applicability.
a. This ordinance shall apply to any applicant that requests a woodlot alteration,
land use, grading, or building permit, including a building permits for major home
additions. This includes all sites of new or redevelopment that contain significant
and specimen trees or woodlots. Platting and adding new roadway and right-of-
way are subject to this ordinance.
b. The following are exceptions and are exempt from the requirements of the tree
preservation plan:
a. Minor home additions, general home improvements, and construction of
accessory buildings (i.e. garage, shed).
b. Tree removal related to public improvement projects to existing roadways,
sewers, parks, and utility/infrastructure work or repair.
c. Emergency removal of a tree(s) to protect public health.
d. Tree removal related to public improvement projects to restore or
enhance woodlands, savannas, or prairies.
e. Commercial tree nursery and landscape operations.
f. Removal of dead or dying trees, unless those trees were planted as part
of tree replacement in which case they shall be replaced based on the
approved plan.
g. Removal of nonnative trees that the city deems invasive species.
2. Tree preservation and safeguarding tree measures.
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a. All developments within the city shall be designed to preserve significant and
specimen trees and woodlots, where such preservation would not adversely
affect the public health, safety, or welfare of Maplewood citizens. The city may
prohibit removal of all or a part of a woodlot or significant and specimen trees
subject to the limitations as defined in this ordinance. This decision shall be
based on, but not limited to, the following criteria:
a. Size of trees.
b. Size of lot.
c. Species, health, and attractiveness of the trees, including:
1) Sensitivity to disease.
2) Life span.
3) Nuisance characteristics.
4) Sensitivity to site grading.
5) Potential for transplanting.
6) Need for thinning a woodlot.
7) Effects on the functioning of a development.
8) Fragmentation of wooded area and effects on wildlife corridors.
9) The public health, safety, and welfare.
10) Effect on wetlands and/or watershed.
11) Native prairie or oak savanna habitat.
b. If any significant or specimen tree designated as preserved (protected) in the
approved tree preservation plan is cut, damaged, or encroached upon by grading
equipment or during the construction process without city authorization and if it is
determined by the EEDD Director or city forester that the damaged tree(s) will
not survive, the said damaged tree(s) shall be removed by the applicant at their
expense and replacement tree(s) required at a rate of two (2) times the tree
replacement outlined in the tree removal, mitigation, and replacement section
below.
3. Tree removal, mitigation, and replacement.
a. Tree removal calculation: If less than twenty percent (20%) of the total significant
or specimen tree diameter inches on the property is removed, the applicant shall
replace one (1) tree per significant and specimen tree removed. Tree
replacement shall be a minimum of two (2.0) caliper inches in size.
If twenty percent (20%) or more total significant and specimen tree diameter
inches are removed, applicant shall mitigate all significant and specimen
diameter inches using the tree mitigation/replacement schedule in accordance
with the following formulas:
A = Total diameter inches of significant trees lost as a result of the land
alteration (includes significant and specimen trees)
B = Total diameter inches of significant trees situated on the property (includes
significant and specimen trees)
C = Tree replacement constant (1.5)
D = Total diameter inches of specimen trees saved*
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E = Replacement trees (number of caliper inches)
[((A/B -0.2) x C) x A] – [D/2] = E
*Applicant receives credit for each one (1) diameter inch of specimen tree saved
at a rate of ½ (.5) diameter inches.
Example
A = 94
B = 234
C = 1.5
D = 28
E = 14 caliper inches
[((94 /234 – 0.2) x 1.5) x 94] – [28/2] = 14 caliper inches
The trees required to be replaced pursuant to this ordinance shall be in addition
to any other trees required to be planted pursuant to any other provision of city
code.
b. Tree mitigation: Once the total caliper inches for replacement trees are
determined, the applicant shall mitigate loss of significant and specimen trees by
planting replacement trees in appropriate areas on the property in accordance
with the tree replacement requirements as outlined in the Tree Standards and
tree preservation plan. After putting as many trees as feasible on the site, if the
replacement requirement is still not met, the EEDD Director can approve tree
replacement steps as outlined in the Tree Standards prior to issuance of a
grading or building permit.
c. Tree replacement requirements: The applicant shall follow tree replacement
requirements as outlined in the Tree Standards.
d. Tree replacement escrow: The applicant shall post tree replacement escrow with
the city, such as a tree replacement cash deposit or letter of credit, as outlined in
the Tree Standards.
Sec. 6. Diseased and Hazardous Trees.
1. Findings and declaration of purpose.
The health of trees in the city is threatened by epidemic shade tree pests. Hazardous
trees can cause property damage or personal injury. The loss of trees, ill health of trees,
or presence of hazardous trees on public and private property depreciates the value of
property within the city and impairs the safety and general welfare of the public. In
addition to, and in accordance with, Minnesota Statutes, sections 89.001, 89.01, and
89.51-.64, the provisions of this section are adopted as an effort to control and prevent
the spread of these shade tree pests.
2. Declaration of a shade tree pest.
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The EEDD Director or city forester may declare any vertebrate or invertebrate animal,
plant pathogen, or plant in the community threatening to cause significant damage to a
shade tree or community forest to be a shade tree pest and prescribe control measures
to effectively eradicate, control, or manage the shade tree pest as defined by Minnesota
Statute, section 89.001.
3. Public nuisances.
Public nuisances relating to trees are outlined in the Tree Standards.
4. Inspection.
a. The EEDD Director and city forester shall have the ability and authority to inspect
all premises and places within the city for public nuisances relating to trees.
Inspection shall be of living or dead trees, parts of trees, stumps, and firewood.
b. The EEDD Director and city forester may enter upon private premises at any
reasonable time for the purpose of carrying out any of the duties assigned under
this ordinance.
5. Abatement of shade tree pest nuisances.
a. The EEDD Director or city forester shall notify in writing the owner of record or
occupant of the premise that a public nuisance exists. The notice shall specify
the measures to be taken to abate the nuisance and shall specify that the
nuisance shall be abated within a reasonable amount of time, not less than ten
(10) days from the date of mailing.
b. If the owner fails to comply with the removal or control measures specified for the
hazard tree, infested tree, or wood on his/her property as outlined in this
ordinance and the Tree Standards, and within the time specified, the EEDD
Director or city forester may order the work done either by city employees or by
contractor. The cost of this work shall be billed to the owner. If the bill is not paid
within thirty (30) days, the city shall assess the costs to the property.
6. High-cost abatement.
If the cost of abating a nuisance from a shade tree pest will exceed five thousand dollars
($5,000) in a given year or in two consecutive years, based on a reasonable, good faith
estimate from a certified arborist, the owner or occupant may request the matter be
referred to the city council for a hearing as outlined in the Tree Standards. This does not
apply to hazardous trees.
7. Emergency abatement.
Nothing in this ordinance shall prevent the city, without notice or other process, from
immediately abating any condition that poses an imminent and serious hazard to human
life or safety.
Sec. 7. Enforcement.
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The city shall be responsible for the enforcement of this ordinance. Any person who fails to
comply with or violates any section of this ordinance shall be deemed guilty of a misdemeanor
and, upon conviction, shall be subject to punishment in accordance with section 1-15. All land
use, building, and grading permits shall be suspended until the applicant has corrected the
violation. Each day that a separate violation exists shall constitute a separate offense.
The city reserves the right to inspect the site or property at any reasonable time for compliance
with tree preservation requirements. If the city finds the site in violation, the city may issue a
stop work order until conditions are corrected.
Division 4. Stormwater Management.
Move Chapter 18, Art icle VII (Stormwater Management) to this Division in its entirety.
Division 5. Renewable Energy.
Move Chapter 18, Article VIII (Renewable Energy) to this Division in its entirety.
Division 6. Flood Plain Overlay District
Move Chapter 18 (Environment), Article VI (Floodplain Ordinance) to this Division in its
entirety.
Division 7. Slopes and Erosion Control
Move Chapter 12, Article VII, Division VII, portions of Section 12-249 (Definitions), all of
Section 12-308 (Slopes), and all of Section 12-309 (Erosion control and soils) to this
Division. Language as follows:
Definitions.
Direct drainage means drainage into a protected water without an intervening pond or wetland.
Erosion means the general process by which soils are removed by flowing surface or
subsurface water or wind.
Gross soil loss means the average annual total amount of soil material carried from one acre of
land by erosion.
Pipeline means an underground line of pipe including associated pumps, valves, control devices
and other structures utilized for conveying liquids, gases, sewage or other finely divided solids
from one point to another.
Retaining wall means a structure utilized to hold a slope in a position in which it would not
naturally remain.
Sediment means suspended matter carried by water, sewage or other liquids.
Slope means the inclination of the natural surface of the land from the horizontal; commonly
described as a ratio of the length to the height.
Substation means any utility structure, other than lines, pipelines, poles or towers.
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Terrace means a relatively level area bordered on one or more sides by a retaining wall.
Utility means electric, telephone, telegraph, cable television, water, sanitary or storm sewer,
solid waste, gas or similar service operations.
Vegetation means all plant growth, especially trees, shrubs, mosses or grasses.
Water body means any lake, stream, pond, wetland or river.
Slopes
1. No development shall be permitted on existing slopes of 18 percent or greater which are
in direct drainage to a protected water.
2. In areas not in direct drainage to a protected water, no development shall be allowed on
existing slopes greater than 40 percent.
3. No development, whether or not in direct drainage to a protected water, shall be
permitted on land having an existing slope in excess of 12 percent, unless the applicant
proves the following conditions are met:
a. Controls and protections exist uphill from the proposed development such that
there is no danger of structures or streets being struck by falling rock, mud,
sediment from erosion, uprooted trees or other materials.
b. The proposed development presents no danger of falling rock, mud, sediment
from erosion, uprooted trees or other materials to structures downhill.
c. The view of a developed slope within the critical area from the Mississippi River
and opposite river bank is consistent with the natural appearance of the
undeveloped slope, consistent with any state-registered historic areas nearby,
compatible with the view from historic areas, and compatible with surrounding
architectural features.
d. The city engineer may require the developer to provide a soils engineer to certify
the stability of potentially unstable slopes.
4. The basic character of natural slopes of 25 percent or more in grade shall not be altered
without approval from the city council. The council shall base its decision on the
following:
a. The degree of alteration of the slope; and
b. The importance of the slope to the character of the area.
5. All new structures and roads shall be placed no closer than 40 feet from a bluffline.
Exceptions shall be as follows:
a. Public recreation facilities, scenic overlooks, public observation platforms or
public trail systems.
b. The construction of aboveground pumping stations.
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c. Other development, when the applicant can conclusively demonstrate that
construction or final development will not negatively impact slopes with a grade
of 18 percent or greater.
d. All other structures, other than buildings and roadway surfaces, but including
retaining walls, shall meet the following design requirements:
1) Retaining walls or terrace contours in excess of four feet in height shall
have a fence.
2) Construction materials shall be subject to community design review board
approval.
6. The requirements of this section shall not apply in the following situations:
a. Where a slope has been substantially altered by prior excavation or filling.
b. Where a slope is less than 200 feet in length (top to bottom) or 500 feet in width
(side to side).
c. Where earth-sheltered homes are proposed.
Erosion control and soils.
1. All erosion control, stormwater runoff, utility and similar structures shall be designed to
be maintained and operated without requiring the crossing or operation of heavy
maintenance vehicles and equipment, such as bulldozers, trucks and backhoes, on
slopes in excess of eight percent. This requirement may be waived by the city council
where there is no other alternative.
2. Construction shall not be allowed where there are soil problems, including but not limited
to soil-bearing strength, shrink/swell potential or excessive frost movement, unless
effective soil correction measures or building construction methods are approved by the
building official.
3. Development shall be accomplished only in such a manner that on-site gross soil loss
levels shall not exceed five tons per acre per year during construction, but only two tons
per acre per year when the site is adjacent to a water body, watercourse or storm sewer
inlet, and one-half ton per acre per year after construction activities are completed.
4. A development shall be located to minimize the removal of vegetation and alteration of
the natural topography.
5. Erosion protection measures shall make maximum use of natural, in-place vegetation,
rather than the placing of new vegetation on the site.
Division 8. Mississippi Critical Area and Slopes.
Move Chapter 12 (Buildings and Building Regulations), Article VII (Environmental
Protection and Critical Area), portions of Section 12-249 (Definitions), all of Section 12-
307 (Scope) to this Division. Language as follows:
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Definitions
Bluffline means a line delineating a top of a slope with direct drainage to a protected water,
connecting the points at which the slope becomes less than 18 percent. More than one bluffline
may be encountered proceeding landward from a protected water.
Critical area means the Mississippi River Corridor Area bounded by Carver Avenue, I-494 and
the city limits.
Protected water, formerly referred to as "public waters," means any water defined in Minn.
Stats. § 105.37, subd. 14.
Significant water body means a water body shown on the city drainage plan or a water body
over one acre in area.
Structure means any thing manufactured, constructed or erected which is normally attached to
or positioned on land, including portable structures.
Significant natural feature means a significant water body, a large tree, a woodlot, a significant
slope or a site of historical or archeological significance that has been recorded with the state.
Significant slope means a natural slope of 25 percent or more grade over an area at least 200
feet in length (top to bottom) and 500 feet in width (side to side).
Generally.
1. Under this article all plans and the conduct of all grading, landscaping, structure
placement, and street routing shall be consistent with the city's comprehensive plan, and
for development in the Mississippi River Corridor Critical Area, the Maplewood Critical
Area Plan.
2. The proposed development shall not lessen existing public access to and along a
protected water.
3. The proposed development shall be designed, constructed and maintained to avoid
causing:
a. Erosion.
b. Pollution, contamination or siltation of water bodies or storm sewers.
c. Flooding.
d. Groundwater contamination.
e. Alteration of significant natural features.
4. Development shall not substantially diminish the scientific, historical, educational,
recreational or aesthetic value of unique natural areas, plants and animals, which are
registered with the state as such, and shall not substantially alter their reproductive
cycles.
5. Views of protected waters from buildings or public streets shall not be impaired by the
placement of advertising signs.
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1
Maplewood City Council Meeting
December 14, 2015
Tree Ordinance - Adopted 2006
Living Streets Policy - Adopted 2013
Environmental and Natural Resources
Commission
•Reviewed Tree Ordinance: 2013 and 2014
•Recommend Approval of Amendments:
November 17, 2014
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2
Tree Preservation and Replacement
Diseased and Hazardous Trees
Tree Standards
Tree Service Licensing
Tree Preservation and Replacement
•Residents
Removal of significant trees with:
construction of a new house
house addition (60% of foundation)house addition (60% of foundation)
tree removal on vacant lot
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3
Tree Preservation and Replacement
•Businesses
Removal of significant trees with:
construction of a new business
tree removal on vacant lot
Removal of trees on existing property or Removal of trees on existing property or the expansion of a business is bound by design review standards
Diseased and Hazardous Trees
•Residents
hazardous or diseased tree on their
property
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4
Diseased and Hazardous Trees
•Businesses
hazardous or diseased tree on their
property
licensing for tree service companies licensing for tree service companies
that deal with hazardous or diseased
trees
Tree Standards
•Residents
Removal of significant trees with:
construction of a new house
house addition (60% of foundation)
tree removal on vacant lot
Hazardous or diseased tree on their
property
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5
Tree Standards
•Businesses
Removal of significant trees with:
construction of a new business
tree removal on vacant lot
Hazardous or diseased tree on their
property
Tree Service Licensing
•Residents
benefits when hiring tree service
contractor
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6
Tree Service Licensing
•Businesses
benefits when hiring tree service
contractor
tree service contractor required to
l t t ith idiidlemploy or contrac t with an individual
with arborist certification or
equivalent education
Updates to Existing Ordinance
Findings and Purpose
Definitions
Tree Standards
Tree Replacement Calculation
Diseased and Hazardous Trees
Licensing
Environmental Chapter Reconfiguration
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7
•Add language to reflect
the value of Specimen
Trees (healthy trees that
are 28 inches in diameter
or greater)
Amendments•Amendments
to definitions
to add clarity
to the ordinance.
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8
•Separate document for applicant
requirements:
tree preservation,
tree removal,
tree replacement,
shade tree pestshade tree pest
management
•Tree replacement
calculation that
allows credits
for preserving
specimen trees
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9
•New language that
deals with diseaseddeals with diseased
and hazardous trees
•Tree service companies
must employ or contract
with a certified arborist
or someone with
equivalent education.
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10
•Combine all environmental ordinancesCombine all environmental ordinances
in one location (Chapter 18 –
Environment)
First Reading:
•Approval of Tree OrdinanceApproval of Tree Ordinance
•Approval of Tree Standards
•Approval of Reconfiguration of
Environmental Chapters
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MEMORANDUM
TO: City Council
FROM: Melinda Coleman, City Manager
DATE: December 9, 2015
SUBJECT: Council Calendar Update
Introduction/Background
This item is informational and intended to provide the Council an indication on the current
planning for upcoming agenda items and the Work Session schedule. These are not official
announcements of the meetings, but a snapshot look at the upcoming meetings for the City
Council to plan their calendars. No action is required.
Upcoming Agenda Items & Work Session Schedule
1. December 21st
a. No Workshop
b. Farewell Reception for Councilmembers Cardinal and Koppen at 6 pm
c. City Council Meeting – 2016 Budget Hearing Continued, if needed
2. December 28th
a. No City Council Meeting
3. January 11th
a. Swearing in Ceremony for New City Council Members at 6 pm
4. January 14th
a. State of Maplewood Luncheon – Maplewood Community Center 11 am – 1 pm
Budget Impact
None.
Recommendation
No action required.
Attachments
None.
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MEMORANDUM
TO: City Council
FROM: Melinda Coleman, City Manager
DATE: December 9, 2015
SUBJECT: Community Racial Equity Initiative
Introduction & Background
City Manager Melinda Coleman will be presenting an update on the Community Racial Equity
Initiative to the Maplewood City Council.
Budget Impact
None.
Recommendation
No action required.
Attachments
None.
M2
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