Loading...
HomeMy WebLinkAbout11-09-2015 City Council Meeting Minutes November 9, 2015 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, November 9, 2015 Council Chambers, City Hall Meeting No. 21-15 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:05 p.m. by Mayor Slawik. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Absent Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: N1 County Road B Trail N2 Tree Ordinance N3 Congratulations on Election N4 Rush Line Options Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of October 26, 2015 City Council Workshop Minutes Councilmember Juenemann moved to approve the October 26, 2015 City Council Workshop Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of October 26, 2015 City Council Meeting Minutes Councilmember Juenemann requested a correction for item D, correct spelling of last November 9, 2015 City Council Meeting Minutes 2 name from Choir to Choi. Councilmember Juenemann moved to approve the October 26, 2015 City Council Meeting Minutes as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of November 2, 2015 City Council Workshop Minutes Councilmember Cardinal moved to approve the November 2, 2015 City Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Presentation of Special Commendation Award to Commander Michael Shortreed for His Commitment and Dedication to Minnesota Special Olympics on Behalf of the Maplewood Police Department Public Safety Director Schnell gave the staff report and presented Commander Shortreed with the Special Commendation Award. 2. Presentation of Transportation Advocate Award to Mayor Nora Slawik City Manager Coleman congratulated Mayor Slawik for receiving the Transportation Advocate Award by the Minnesota Transportation Alliance and then provided background information on the award. G. CONSENT AGENDA Councilmember Koppen moved to approve consent agenda items G1-G4. Seconded by Councilmember Juenemann Ayes – All The motion passed. 1. Approval of Claims Councilmember Koppen moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 665,326.82 Checks # 95991 thru # 96026 dated 10/27/15 $ 258,599.18 Disbursements via debits to checking account November 9, 2015 City Council Meeting Minutes 3 dated 10/19/15 thru 10/23/15 $ 323,263.12 Checks #96027 thru #96054 dated 11/03/15 $ 453,586.67 Disbursements via debits to checking account dated 10/26/15 thru 10/30/15 $ 1,700,775.79 Total Accounts Payable PAYROLL $ 512,165.16 Payroll Checks and Direct Deposits dated 10/23/15 $ 1,495.33 Payroll Deduction check # 99101886 thru #99101888 dated 10/23/15 $ 513,660.49 Total Payroll $ 2,214,436.28 GRAND TOTAL Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of Resolution Certifying Special Assessments for Unpaid Ambulance Bills Councilmember Koppen moved to approve the resolution to certify $12,532.52 of unpaid ambulance bills for collection with 2016 property taxes which includes interest at the rate of ten percent on the total amount for one year. Resolution 15-11-1269 RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following ambulance bills totaling $12,532.52 for collection with the taxes of said property owner for the year 2015, collectible in 2016, which includes interest at the rate of ten percent (10%) on the total amount for one year. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of Resolution Certifying Special Assessments for Unpaid Miscellaneous Charges Councilmember Koppen moved to approve the resolution to certify $5,193.20 of unpaid miscellaneous charges for collection with 2016 property taxes which includes interest at the rate of ten percent on the total amount for one year. November 9, 2015 City Council Meeting Minutes 4 Resolution 15-11-1270 RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following miscellaneous charges totaling $5,193.20 for collection with the taxes of said property owner for the year 2015, collectible in 2016, which includes interest at the rate of ten percent (10%) on the total amount for one year. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Approval of Resolution Certifying Special Assessments for Unpaid Trash Bills Councilmember Koppen moved to approve the resolution to certify $52,578.65 of unpaid trash bills for collection with 2016 property taxes which includes interest at the rate of ten percent on the total amount for one year. Resolution 15-11-1271 RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following trash bills totaling $52,578.65 for collection with the taxes of said property owner for the year 2015, collectible in 2016, which includes interest at the rate of ten percent (10%) on the total amount for one year. Seconded by Councilmember Juenemann Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of Resolution for a Lawful Gambling Premise Permit for White Bear Lake Hockey Association at McCarron’s Pub & Grill, 1986 Rice Street City Clerk/Citizen Services Director Haag gave the staff report. November 9, 2015 City Council Meeting Minutes 5 Councilmember Koppen moved to approve the Resolution for a Lawful Gambling Premise permit for White Bear Lake Hockey Association at the McCarron’s Pub & Grill, 1986 Rice Street. Resolution 15-11-1272 LAWFUL GAMBLING PREMISE PERMIT BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premise permit for lawful gambling is approved for White Bear Lake Hockey Association to operate at McCarron’s Pub & Grill, 1986 Rice St, Maplewood, MN. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Annual Currency Exchange License Renewal for EZ Cash Maplewood LLC, 3035 White Bear Avenue - §53A.04 Approval or Denial of Application City Clerk/Citizen Services Director Haag gave the staff report. Councilmember Cardinal moved to approve the currency exchange license renewal for EZ Cash Maplewood, LLC. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of the Resolution Canvassing the Results of the November 3, 2015 Municipal General Election City Clerk/Citizen Services Director Haag gave the staff report. Councilmember Juenemann moved to approve the Resolution canvassing the November 3, 2015 election results. Resolution 15-11-1273 CANVASS OF ELECTION November 9, 2015 City Council Meeting Minutes 6 RESOLVED, that the City Council of Maplewood, Ramsey County, Minnesota, acting as a canvassing board on November 9, 2015, hereby declares the following results from the November 3, 2015, Municipal General Election. Councilmember Candidates: Robert Cardinal 2585 Diana Longrie 2053 Bryan Smith 2729 Tou Xiong 3153 Receiving the highest number of votes in the election for the two four year terms for council are Bryan Smith and Tou Xiong. The oath of office will be administered on January 4, 2016. WRITE-IN VOTES: A total of 47 write-in votes were received for City Council member. A complete record of the write-in votes are listed below. Candidate Name Total Votes/All Precincts Amy Poppinga 1 Andre Chovravong 1 Anthony Ducklow 2 Babin 1 Bill Kemper 4 Bill Miller/William Miller 3 Bob Knob 1 Bryan Fisher 1 Daniel Kortus 1 Flavor Flav 1 Fran Grant 1 George Farr 1 George Washington 1 Jaime Bahrke 2 James Farrell 1 Jeff Bibeau 1 Jennifer Sweeney 1 John Nephew 1 John Savat 1 Joshua Snow/Josh Snow 2 Kaitlyn Jenner 1 Kang 1 Marv Koppen/Marvin Koppen/Marvin Koepen 8 Matt Shoff 1 November 9, 2015 City Council Meeting Minutes 7 Parnell Charles 1 Paul Sweeney 1 Peter Fisher 1 Peter Glass/Pete Glass 2 Rodger Richard 1 Tim Kennedy 1 Todd Haugstad 1 Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Consider Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for Public Hearing, Lakewood/Sterling Area Street Improvements, City Project 15-11 Assistant City Engineer Love gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing for 7:00 p.m. on November 23, 2015 for the Lakewood/Sterling Area Street Improvements, City Project 15-11. Resolution 15-11-1274 ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to a resolution of the council adopted July 27, 2015, a report has been prepared by the City Engineering Division with reference to the improvement of Lakewood/Sterling Area Street Improvements, City Project 15-11, and this report was received by the council on November 9, 2015, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the Lakewood/Sterling Area Street Improvements, City Project 15-11 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $2,087,689. 2. The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. November 9, 2015 City Council Meeting Minutes 8 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $1,890,364 shall be established. The proposed financing plan is as follows: 4. A public hearing shall be held on such proposed improvement on the 23rd day of November, 2015 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Consider Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for Public Hearing, Beebe Road Street Improvements, City Project 13-10 Assistant City Engineer Love gave the staff report and answered questions of the council. Councilmember Cardinal moved to approve the Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing for 7:00 p.m. on November 23, 2015 for the Beebe Road Street Improvements, City Project 13-10. Resolution 15-11-1275 ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT GAS FRANCHISE FEE FUND $520,000 46% SPECIAL BENEFIT ASSESSMENT $529,575 47% ENVIRONMENTAL UTILITY FUND $26,189 2% SANITARY SEWER FUND $47,535 4% ST PAUL W.A.C. FUND $14,117 1% AREA #1 FUNDING $1,137,417 100% FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT G.O. IMPROVEMENT BONDS $368,760 49% SPECIAL BENEFIT ASSESSMENT $312,475 42% ST. PAUL WATER $4,757 1% ST. PAUL W.A.C. FUND $4,757 1% ENVIRONMENTAL UTILITY FUND $43,648 6% SANITARY SEWER FUND $18,550 2% AREA #2 FUNDING $752,947 100% TOAL PROJECT FUNDING $1,890,364 ESTIMATED PROJECT COST RECOVERY (LAKEWOOD AREA) (STERLING AREA) AREA #1 AREA #2 November 9, 2015 City Council Meeting Minutes 9 WHEREAS, pursuant to a resolution of the council adopted August 26, 2013, a report has been prepared by the City Engineering Division with reference to the improvement of Beebe Road Street Improvements, City Project 13-10, and this report was received by the council on November 9, 2015, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the Beebe Road Street Improvements, City Project 13-10 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $1,522,296. 2. The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $1,522,296 shall be established. The proposed financing plan is as follows: 4. A public hearing shall be held on such proposed improvement on the 23rd day of November, 2015 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Consider Options and Alternatives Regarding City Prosecution Contract with Campbell-Knutson City Manager Coleman introduced the staff report and Police Chief Schnell gave the staff report. City Manager Coleman answered questions of the council. FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT G.O. IMPROVEMENT BONDS $217,846 14% SANITARY SEWER FUND $173,896 11% ENVIRONMENTAL UTILITY FUND $86,790 6% SPECIAL BENEFIT ASSESSMENT BONDS $302,944 20% St. Paul W.A.C. FUND $7,910 0.5% State Aid FUNDS $725,000 48% St. Paul Water $7,910 0.5% TOTAL FUNDING $1,522,296 100% ESTIMATED PROJECT COST RECOVERY November 9, 2015 City Council Meeting Minutes 10 Councilmember Cardinal moved to approve City Manager Coleman to re-engage previous RFP respondents, Kelly & Lemmons, who previously provided the next lowest proposal at $132,000 annually, plus expenses to assess whether they would still provide the services for the cost submitted in the previous proposal. The competing firms will be contacted to verify that their previous bids would remain the same and that they understand the requirements and work load. Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Consider Approval of City of Maplewood Strategic Plan City Manager Coleman gave the staff report and answered questions of the council. Councilmember Cardinal moved to approve the City of Maplewood Strategic Plan. Seconded by Councilmember Juenemann Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. John Wykoff, Maplewood Resident 2. Bob Zick, North St. Paul Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Coleman gave the update to the council calendar. N. COUNCIL PRESENTATIONS Councilmember Juenemann noted that CrimeWatch is a good tool for residents to watch out for themselves and other people. 1. County Road B Trail Councilmember Juenemann reported on the completion of the trail along the south side of County Road B. 2. Tree Ordinance Councilmember Juenemann reported that after the updated tree ordinance is adopted it will be available online. November 9, 2015 City Council Meeting Minutes 11 3. Congratulations on Election Councilmember Cardinal cong ratulated the newly elected city council members Tou Xiong and Bryan Smith. He also thanked Diana Longrie for running in the election and the voters for voting. 4. Rush Line Options Mayor Slawik reported on the additional options that were presented Rush Line meeting. Mayor Slawik reported on Kids City Committee meeting she attended. She then reported on the Resources Recovery tour she went on. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:32 p.m.