HomeMy WebLinkAbout2015 10-26 City Council Meeting PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, October 26, 2015
City Hall, Council Chambers
Meeting No. 20-15
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium please state your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will then direct staff, as appropriate, to answer questions or respond
to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of October 12, 2015 City Council Workshop Minutes
2. Approval of October 12, 2015 City Council Meeting Minutes
3. Approval of October 19, 2015 City Council Workshop Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Approval of a Resolution of Appreciation for Deborah Fideldy, Environmental and Natural
Resources Commissioner
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. Approval of 2015 Budget Adjustments for Debt Service Funds
3. Approval to Close Debt Service Funds
4. Approval of Annual Maplewood Historical Society Payment
5. Approval of Tax Base Revitalization Account Grant Agreement for Villages at Frost and
English
6. Approval of the 2016 SCORE Funding Grant Application
7. Approval of a Temporary Lawful Gambling – Local Permit for the Church of the Presentation
of the Blessed Virgin Mary
8. Approval of Resolution Directing Modification of Existing Construction Contract, Change
Order No. 1, County Road B Trail and Safety Improvements, City Project 14-02
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
Sign language interpreters for hearing impaired persons are available for public hearings upon request.
The request for this must be made at least 96 hours in advance. Please call the Cit y Clerk’s Office at
651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City
Clerk for availability.
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -
elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be
heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings,
it is understood that everyone will follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by your
colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst
each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council mem bers, staff or
others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
J. NEW BUSINESS
1. Consider Approval of Fitness Pods Around Wicklander Pond
2. Consider Approval of Resolution Adopting 2016 Rates for Utilities
K. AWARD OF BIDS
None
L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes.
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
N. COUNCIL PRESENTATIONS
O. ADJOURNMENT
E1
October 12, 2015
City Council Workshop Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30 P.M. Monday, October 12, 2015
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 5:31 p.m. by Mayor Slawik.
B. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Absent
C. APPROVAL OF AGENDA
Councilmember Abrams moved to approve the agenda as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Discussion of Kid City Project and Introduction Kid City Advisory Committee
Parks & Recreation Director Konewko introduced the staff report. Recreation Manager
Robbins presented the staff presentation and answered questions of the council. Shari
Aronson and Chris Griffith with Z Puppet Rosenschnoz addressed the council to give
additional information and answer questions of the council.
2. Work Plan for Environmental and Economic Development Department
Interim Environmental and Economic Development Director Carver and Economic
Development Coordinator Martin gave the staff report and answered questions of the
council.
F. ADJOURNMENT
Mayor Slawik adjourned the meeting at 6:51 p.m.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, October 12, 2015
Council Chambers, City Hall
Meeting No. 19-15
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:03 p.m. by Mayor Slawik.
B. PLEDGE OF ALLEGIANCE
Mari Smith 8th grader at John Glenn Middle School led the council in the pledge of
allegiance.
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda:
N1 Meeting with Independent School District 622
N2 Domestic Abuse Program Presentation by John Choi
N3 Lights on After School Event by Roseville Schools
N4 20 Year Celebration for Homestead at Maplewood
N5 Suburban Family Ramsey County Collaborative Project
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of September 28, 2015 City Council Workshop Minutes
Councilmember Abrams moved to approve the September 28, 2015 City Council
Workshop Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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2. Approval of September 28, 2015 City Council Meeting Minutes
Councilmember Cardinal moved to approve the September 28, 2015 City Council
Meeting Minutes submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Approval of Proclamation for Red Ribbon Week
Councilmember Cardinal read the proclamation. Mari Smith, 8th grade student at John
Glenn Middle School addressed the council give information about Red Ribbon Week
and accepted the proclamation.
Councilmember Juenemann moved to approve the proclamation demonstrating the City
of Maplewood’s commitment to healthy, drug -free lifestyles by proclaiming October 26th
through 30th as Red Ribbon Week.
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
G. CONSENT AGENDA
Councilmember Cardinal moved to approve consent agenda items G1-G8.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Cardinal moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 479,236.51 Checks # 95828 thru # 95870
dated 9/22/15 thru 9/29/15
$ 261,986.32 Disbursements via debits to checking account
dated 09/21/15 thru 09/25/15
$ 602,097.79 Checks #95871 thru #95907
dated 09/30/15 thru 10/06/15
$ 665,740.09 Disbursements via debits to checking account
dated 09/28/15 thru 10/02/15
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$ 2,009,060.71 Total Accounts Payable
PAYROLL:
$ 524,260.48 Payroll Checks and Direct Deposits dated 09/25/15
$ 1,495.33 Payroll Deduction check # 99101847 thru #99101849 dated 09/25/15
$ 525,755.81 Total Payroll
$ 2,534,816.52 GRAND TOTAL
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Approval of Resolution Accepting 2016 Minnesota State Art Board Learning
Grant
Councilmember Cardinal moved to approve the resolution of accepting the 2016
Minnesota State Arts Board Learning Grant. In addition, staff is requesting the City
Council to direct the Finance Director to establish a program budget in the amount of
$107,960 for the Kid City Project.
Resolution 15-8-1260
Acceptance of 2016 Minnesota State Arts Board Learning Grant
WHEREAS, this grant contract is between the State of Minnesota, acting through
its Board of the Arts (referred to as the “Board”), and City of Maplewood (referred to as
the “Grantee”);
WHEREAS, Minnesota Statutes 2014, section 129D.04, authorizes the Board to
distribute grants, loans, and other forms of assistance for artistic activities; and
WHEREAS, the Minnesota State Legislature in the 2015 Special Session,
chapter 2, article 4, section 2, subdivision 3, appropriated $26,819,000 from the arts and
cultural heritage fund to Minnesota State Arts Board for fiscal year 2016 arts grant
programs and services; and
WHEREAS, the Minnesota State Legislature in the 2015 Regular Session,
chapter 77, article 1, section 24, subdivision 1, appropriated $7,522,000 from the State’s
general fund to the Minnesota State Arts Board for fiscal year 2016 arts grant programs
and services; and
WHEREAS, the United States Congress, acting through the National
Endowment for the Arts, has awarded $741,100 to the Minnesota State Arts Board for
fiscal year 2016 for arts programs and priorities in Minnesota;
WHEREAS, the Board has instituted a pilot grant program, Arts Learning, to
broaden opportunities for Minnesotans to participate in the arts; and
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WHEREAS, the Board has selected the applicant as a Grantee in the Arts
Learning grant program;
THEREFORE, the Board agrees to award the Grantee a fiscal year 2016 Arts
Learning grant in support of eligible costs as described in the Grantee’s Application in
the amount of $98,874; and
THE Grantee represents that it is duly qualifies and agrees to perform all
services described in this grant contract to the satisfaction of the Board. Pursuant to
Minnesota Statutes §16B.98 subdivision 1, the Grantee agrees to minimize
administrative costs as a condition of this grants; and
THEREFORE, the Board and Grantee agree to the following terms and
conditions, and further agree that Grantee’s failure to comply with any of the
requirements of this contract may jeopardize its eligibility to apply for or receive future
Arts Board grants.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council
authorizes the City of Maplewood to accept this grant.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
3. Approval of a Conditional Use Permit Review – Hill Murray School, 2625
Larpenteur Avenue
Councilmember Cardinal moved to approve to review the conditional use permit for Hill
Murray School again in one year.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
4. Approval of a Conditional Use Permit Review, Xcel Substation, 1480 County
Road D
Councilmember Cardinal moved to approve to review the conditional use permit for Xcel
Energy’s electrical substation and related electrical system operations in one year.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
5. Approval of a Conditional Use Permit Review, Maplewood Fire Station No.
1, 600 McKnight Road North
Councilmember Cardinal moved to approve review the conditional use permit for the
Maplewood Fire Station No. 1 located at 600 McKnight Road North again only if a
problem arises or a major change is proposed.
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Seconded by Councilmember Abrams Ayes – All
The motion passed.
6. Approval of Purchase of Single-Axle Plow Truck
Councilmember Cardinal moved to approve the purchase of the single axle plow truck
and to enter into contracts with the following vendors for these purchases under MN
State Contracts in an amount of $197,702.29:
Nuss Truck & Equipment 2016 Mack GU712 single chassis MN State Contract # 77950
Towmaster Truck Equipment 2016 Dump Body, Plow and Equip. MN State Contract # 80228
Seconded by Councilmember Abrams Ayes – All
The motion passed.
7. Approval of Purchase of Bituminous Materials
Councilmember Cardinal moved to approve the Street Superintendent to purchase
bituminous materials in an amount up to $17,000.00 from T.A. Schifsky and Sons.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
8. Approval of a Temporary Lawful Gambling – Local Permit for the Church of
the Presentation of the Blessed Virgin Mary
Councilmember Cardinal moved to retro-actively approve the temporary Lawful
Gambling – Local permit for the Church of the Presentation of the Blessed Virgin Mary’s
Mini-Cad fundraiser, held on Monday, October 5, 2015 at Gulden’s 61 Restaurant & Bar,
2999 N Highway 61 in Maplewood.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
H. PUBLIC HEARING
1. Bellaire Avenue Improvements (Beam to Lydia), City Project 15-16
a) Public Hearing 7:00 pm
b) Consider Approval of Resolution Ordering Improvement after Public
Hearing (4 votes)
City Engineer/Public Works Director Thompson gave the staff report.
Mayor Slawik opened the public hearing. The following people spoke:
1. Tom Dahedl
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Mayor Slawik closed the public hearing.
Councilmember Cardinal moved to approve the Resolution Ordering the Improvement
for the Bellaire Avenue Improvements, City Project 15-16.
Resolution 15-8-1261
Ordering Improvement
WHEREAS, a resolution of the City Council adopted the 14th day of September
2015, fixed a date for a council hearing on the proposed street improvements for the
Bellaire Avenue Improvements, City Project 15-16, which is a joint public improvement
project led by the City of North St. Paul (North St. Paul Project No. S.A.D. 16-01).
AND WHEREAS, ten days mailed notice and two weeks published notice of the
hearing was given, and the hearing was duly held on October 12, 2015, and the council
has heard all persons desiring to be heard on the matter and has fully considered the
same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, as follows:
1. That it is necessary, cost-effective and feasible, as detailed in the
feasibility report, that the City of Maplewood make improvements to the Bellaire Avenue
Improvements, City Project 15-16.
2. Such improvement is hereby ordered as proposed in the council
resolution adopted the 12th day of October, 2015.
3. The North Saint Paul City Engineer, or his designee, is the designated
engineer for this improvement and is hereby directed to prepare final plans and
specifications as previously directed by the City Council at the September 14, 2015
council meeting.
4. The finance director was authorized to make the financial transfers
necessary to implement the financing plan for the project by the city council at the
September 12, 2015 council meeting. A project budget of $93,250.00 was established.
The approved financing plan is as follows and shall be implemented:
Special Assessments = $44,850.00
Utility Funds/G.O. Bonds = $48,400.00
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
I. UNFINISHED BUSINESS
1. Consider Approval of Conifer Ridge Apartments, County Road D East,
between Hazelwood Street North and Kennard Street
a) Planned Unit Development Revision
b) Public Easement Vacations
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c) Lot Division
d) Design Review
e) Development Agreement
Economic Development Coordinator Martin gave the staff report and answered
questions of the council.
The following people spoke:
1. Bob Fix, 1600 Legacy Parkway E. #4
2. Les Kotielo, 3003 Hazelwood Street
Councilmember Abrams moved to approve the resolution approving a revision to the
Legacy Village planned unit development as it relates to the previously-approved rental
townhomes and executive-office suites and clubhouse sites. Approval of this revision is
based on the findings required by the ordinance and subject to the following conditions:
1. The development shall follow the plans date-stamped September 8, 2015, except
where the city requires changes. The director of environmental and economic
development may approve minor changes.
2. The proposed construction must be substantially started within one year of council
approval or the permit shall end. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The applicant shall comply with the requirements in the engineer’s report dated -
August 10, 2015 and the environmental report dated September 8, 2015 and
October 5, 2015.
5. Prior to the issuance of a grading permit, the applicant must contribute $20,000 to
the city’s tree preservation fund in order to comply with city ordinance.
6. The following changes are hereby made to the approved PUD conditions:
Apartments:
a. The project will be constructed according to the plans dated September 8, 2015
in all details, except as specifically modified by these conditions;
b. Overstory trees will be planted along Hazelwood Street and Kennard Street at an
average of 30’-40’ on center;
c. Visitor parking spaces for the rental apartments will be added or modified as
follows:
i. Parking spaces or proof of parking spaces will be added so there is a total
of at least 40 spaces to serve all three buildings.
d. The storage space areas of each building shall be reconfigured to allow as many
units as possible to have at least 120 cubic feet for storage.
e. One studio apartment is allowed in each building with a minimum floor area of
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580 square feet.
f. An easement over the power line trail on this parcel will be provided to the city for
access and maintenance.
g. A natural wood chip trail shall be installed based on the plan dated September
23, 2015. This plan shall be revised to include connections to the Lake Links trail
and the sidewalk along Hazelwood Street. This trail shall include benches and is
required to be maintained properly and refreshed with new wood chips by the
end of every June of odd-numbered years.
h. The applicant shall submit plans for an interpretive sign to be reviewed and
approved of by the Maplewood Heritage Preservation Commission. The plans
shall include detailed information on the history of the Hajicek property, proposed
text and graphics, and suggested placement of the sign along the Lake Links
trail. Once the plans are approved by the Heritage Preservation Commission, the
applicant shall construct the sign and install the sign in the approved location.
i. The applicant shall submit plans for a development monument sign that is
consistent in design with the existing monuments signs in Legacy Village.
j. The applicant shall commit to a five-year maintenance plan with the City to
ensure the removal and management of buckthorn on the site.
RESOLUTION 15-8-1262
Conditional Use Permit Revision Resolution
for a Planned Unit Development
WHEREAS, Peter Stalland of Conifer Ridge Apartments, LLC applied for a
conditional use permit to revise the Legacy Village planned unit development by
eliminating the use of a 1.5 -acre commercial building site and 11-acre townhomes
development and propose instead an apartment complex.
WHEREAS, this permit applies to the 12.5-acre site in Legacy Village lying south
of County Road D East between Hazelwood Street and Kennard Street. The legal
description is:
Lot 1 Block 1, Legacy Village of Maplewood
WHEREAS, the history of this conditional use permit is as follows:
1. On August 18, 2015, the planning commission held a public hearing. The city
staff published a hearing notice in the Maplewood Review and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approve the land use plan
change.
2. On October 12, 2015 the city council discussed the conditional use permit
revision. They considered reports and recommendations from the planning
commission and city staff.
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NOW, THEREFORE, BE IT RESOLVED that the city council approved the
above-described conditional use permit revision because:
1. The use would be located, designed, maintained, constructed and operated to be
in conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,
smoke, dust, odor, fumes, water or air pollution, drainage, water run-off,
vibration, general unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. The development shall follow the plans date-stamped September 8, 2015, except
where the city requires changes. The director of environmental and economic
development may approve minor changes.
2. The proposed construction must be substantially started within one year of council
approval or the permit shall end. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. The applicant shall comply with the requirements in the engineer’s report dated June
1, 2006 August 10, 2015 and the environmental report dated September 8, 2015 and
October 5, 2015.
5. Prior to the issuance of a grading permit, the applicant must contribute $20,000 to
the city’s tree preservation fund in order to comply with city ordinance.
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6. The following changes are hereby made to the approved PUD conditions:
Apartments:
a. The project will be constructed according to the plans dated September 8, 2015
in all details, except as specifically modified by these conditions;
b. The storage space areas of each building shall be reconfigured to allow as many
units as possible to have at least 120 cubic feet for storage.
c. One studio apartment is allowed in each building with a minimum floor area of
580 square feet.
d. An easement over the power line trail on this parcel will be provided to the city for
access and maintenance.
e. A natural wood chip trail shall be installed based on the plan dated September
23, 2015. This plan shall be revised to include connections to the Lake Links trail
and the sidewalk along Hazelwood Street. This trail shall include benches and is
required to be maintained properly and refreshed with new wood chips by every
June of odd-numbered years.
f. The applicant shall submit plans for an interpretive sign to be reviewed and
approved of by the Maplewood Heritage Preservation Commission. The plans
shall include detailed information on the history of the Hajicek property, proposed
text and graphics, and suggested placement of the sign along the Lake Links
trail. Once the plans are approved by the Heritage Preservation Commission, the
applicant shall construct the sign and install the sign in the approved location.
g. The applicant shall submit plans for a development monument sign that is
consistent in design with the existing monuments signs in Legacy Village.
h. The applicant shall commit to a five-year maintenance plan with the City to
ensure the removal and management of buckthorn on the site.
Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council
Members Abrams,
Juenemann and Koppen
Nays – Councilmember Cardinal
The motion passed.
Councilmember Abrams moved to approve the resolution vacating two storm sewer
easements on this site, since:
1. The easements would serve no public purpose after the applicant redevelops the
property into Conifer Ridge.
This vacation is conditioned upon the following:
1. Provide the city with legal descriptions of the easement areas to be vacated and for
the new areas to be dedicated for storm sewer purposes.
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2. The applicant meets all and any conditions within Jon Jarosch’s August 10, 2015
report.
RESOLUTION 15-8-1263
Public Easement Vacations Resolution
WHEREAS, Peter Stalland of Conifer Ridge Apartments, LLC applied for the
vacation of two existing storm sewer easements.
WHEREAS, this request applies to the 12.5-acre site in Legacy Village lying
south of County Road D East between Hazelwood Street and Kennard Street. The legal
description is:
Lot 1 Block 1, Legacy Village of Maplewood
WHEREAS, the history of this vacation is as follows:
1. On August 18, 2015, the planning commission held a public hearing. The city staff
published a hearing notice in the Maplewood Review and sent notices to the
surrounding property owners. The planning commission gave everyone at the
hearing a chance to speak and present written statements. The planning
commission recommended that the city council approved the land use plan change.
2. On October 12, 2015 the city council discussed the public easement vacations.
They considered reports and recommendations from the planning commission and
city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-
described vacations for the following reasons:
1. The easements would serve no public purpose after the applicant redevelops the
property into Conifer Ridge.
This vacation is subject to:
1. Provide the city with legal descriptions of the easement areas to be vacated and for
the new areas to be dedicated for storm sewer purposes.
2. The applicant meets all and any conditions within Jon Jarosch’s August 10, 2015
report.
Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council
Members Abrams,
Juenemann and Koppen
Nays – Councilmember Cardinal
The motion passed.
Councilmember Juenemann moved to approve the lot division for Conifer Ridge, subject
to the following conditions:
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1. The applicant shall comply with the requirements in the city’s engineering report
dated August 10, 2015.
2. The applicant shall sign a developer’s agreement with the city engineer before the
issuance of a grading permit.
3. The applicant shall dedicate any easements and provide any written agreements that
the city engineer may require as part of this lot division.
4. The applicant shall pay the city escrow for any documents, easements and
agreements that the city engineer may require.
5. A cross access easement agreement shall be submitted to city staff covering the two
parcels accessed from Hazelwood Street.
Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council
Members Abrams,
Juenemann and Koppen
Nays – Councilmember Cardinal
The motion passed.
Councilmember Juenemann moved to approve the plans date-stamped September 8,
2015, for the Conifer Ridge apartment development. Approval is subject to the
developer complying with the following conditions:
1. Obtain city council approval of a comprehensive land use plan amendment from
MDR (medium density residential) to HDR (high density residential) to build
apartments on this site.
2. Obtain city council approval of a revision to the previously-approved planned unit
development for this project.
3. Obtain city council approval of the lot division for this project.
4. All requirements of the fire marshal and building official must be met.
5. The applicant shall obtain all required permits from the Ramsey-Washington Metro
Watershed District.
6. All driveways and parking lots shall have continuous concrete curbing.
7. All requirements of the city engineer, or his consultants working for the city, shall be
met regarding grading, drainage, erosion control, utilities and the dedication of any
easements found to be needed. All conditions of the Maplewood engineering report
dated August 10, 2015 must be complied with.
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8. Repeat this review in two years if the city has not issued a building permit for this
project by that time.
9. Any identification or monument signs for the project must meet the requirements of
the city sign ordinance and the PUD approval. Identification or monument signs shall
be designed to be consistent with similar signs existing in Legacy Village.
10. The setbacks are approved as proposed.
11. The applicant shall:
a. Install reflectorized stop signs at all driveway connections to Hazelwood Street
and Kennard Street.
b. Install and maintain an in-ground lawn irrigation system for all landscaped areas.
c. Install all required trails, sidewalks and carriage walks.
d. Install any traffic signage within the site that may be required by staff.
e. Provide a revised landscaping plan for staff approval which includes the required
overstory trees along Hazelwood Street and Kennard Street and detailing how
screening requirements are being met for the parking lots facing residential
areas. The landscape plan shall also incorporate native plantings, subject to the
approval of the city’s naturalist.
f. Provide revised building elevations for staff approval incorporating design
elements at the foundation and first floor level of brick or stone into the buildings
and adding architectural features to the gable areas of the buildings.
g. Provide a screening plan to staff for approval for any visible utility meters on the
outside of the building.
h. Provide a detailed soils analysis to the building official and city engineer prior to
applying for building permits to ensure that there is proper soil stability for
construction.
i. The applicant will provide two additional quotes for buckthorn removal to be done
by a licensed contractor with a licensed herbicide applicator. If chemicals are
used it should be done by a licensed herbicide applicator through the Department
of Agriculture.
12. The applicant shall ensure that site lights do not exceed a .4-foot-candle spillover at
all property lines.
13. Prior to the issuance of a building permit, the applicant shall provide the city with
cash escrow or an irrevocable letter of credit for the exterior landscaping and site
improvements. Staff shall determine the dollar amount of the escrow.
14. All work shall follow the approved plans. The director of environmental and
economic development may approve minor changes.
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15. The applicant shall work with staff to maximize the amount of additional parking to be
shown on the site plan.
Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council
Members Abrams,
Juenemann and Koppen
Nays – Councilmember Cardinal
The motion passed.
Councilmember Juenemann moved to approve the terms of the Development
Agreement with Peter Stalland of Conifer Ridge Apartments LLC for development of
LEGACY VILLAGE, LOT 1, BLOCK 1, Parcel ID 03-29-22-12-0025, and authorize the
Mayor and City Manager to execute the agreement signifying City Council approval. The
City Attorney is authorized to approve the final format of the agreement and also
approve minor modifications to the agreement.
Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council
Members Abrams,
Juenemann and Koppen
Nays – Councilmember Cardinal
The motion passed.
2. Consider Approval of 2016 Charitable Gambling Awards
City Manager Coleman gave the staff report.
Councilmember Cardinal moved to approve the suggested award amounts.
Organization Amount
Requested Proposed Award
Ashland Productions $3,000.00 $800.00
Boy Scouts of America Pack 9471 $2,500.00 $1,450.00
Carver Elementary PTO $5,000.00 $930.00
CHILD Inc $1,200.00 $440.00
Dispute Resolution Center $3,000.00 $790.00
District 622 Education Foundation $2,500.00 $1,680.00
Ecumen Lakeview Commons $350.00 $0.00
Erickson Merkel Foundation $1,000.00 $0.00
Friends of Maplewood Nature $2,800.00 $1,280.00
Fusion Drumline Parent Booster Organization $1,900.00 $780.00
Hmong American Education Fund $3,500.00 $810.00
ISD 622 Northern Lights Show Choir $6,000.00 $1,260.00
LENA Youth Connect, Inc. $1,000.00 $420.00
Maple Tree Monastery Childcare
Center $1,430.00 $0.00
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Maplewood Area Historical Society $7,065.00 $3,793.00
Maplewood Monarchs S.O. Team $3,500.00 $810.00
Maplewood Police Reserves $5,000.00 $3,530.00
Maplewood Youth Scholarship Fund $3,500.00 $2,347.00
Minnesota Krampus $2,000.00 $0.00
North High School Robotics Team $5,000.00 $2,040.00
Ramsey County Care Center $1,550.00 $400.00
Ramsey County Fair $3,800.00 $2,150.00
St. Jerome Catholic School $1,457.88 $280.00
Tubman Family Alliance $1,200.00 $710.00
Weaver Elementary School $5,000.00 $1,280.00
Webster Elementary School $2,500.00 $1,050.00
White Bear Area YMCA $5,000.00 $970.00
TOTALS: $81,752.88 $30,000.00
Seconded by Councilmember Abrams Ayes – All
The motion passed.
3. Consider Approval of Change to City Code of Ordinances – Second
Reading
a) Ordinance Adopting the Republication of the City Code of
Ordinances
b) Ordinance Repealing Chapter 8, Article V Pertaining to Billiard
Parlors and Poolrooms Licenses
c) Ordinance Repealing Chapter 14, Article XIV Pertaining to Private
School Licenses
d) Ordinance Repealing Chapter 14, Article XVI Pertaining to Tanning
Facilities
e) Ordinance Repealing Chapter 42, Article I and Article II Pertaining to
Taxi Cab Licenses
City Clerk/Citizen Services Director Haag gave the staff report and answered questions
of the council.
Councilmember Cardinal moved to approve the second reading of the ordinances and
direct staff to proceed with the next code supplementation.
Ordinance No. 954
An Ordinance Adopting and Enacting the Republication of the City Code
of Ordinances; Providing for the Repeal of Certain Ordinances Not
Included Therein; Providing a Penalty for the Violation Thereof; Providing
for the Manner of Amending Such Code; and Providing When Such Code
and this Ordinance Shall Become Effective
BE IT ORDAINED BY THE CITY OF MAPLEWOOD:
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Section 1. The Code entitled "The Maplewood City Code," published by
Municipal Code Corporation, consisting of Chapters 1 through 44, each inclusive, is
adopted.
Section 2. All ordinances of a general and permanent nature enacted on or
before December 10, 2012, and not included in the Code or recognized and continued in
force by reference therein, are repealed.
Section 3. The repeal provided for in section 2 hereof shall not be construed to
revive any ordinance or part thereof that has been repealed by a subsequent ordinance
that is repealed by this ordinance.
Section 4. Unless another penalty is expressly provided, every person convicted
of a violation of any provision of the Code or any ordinance, rule or regulation adopted or
issued in pursuance thereof shall be punished by a fine of not more than $1,000.00 or
imprisonment for not more than 90 days or by both fine and imprisonment. Each act of
violation and each day upon which any such violation shall continue or occur shall
constitute a separate offense. The penalty provided by this section, unless another
penalty is expressly provided, shall apply to the amendment of any Code section,
whether or not such penalty is reenacted in the amendatory ordinance. In addition to the
penalty prescribed above, the City of Maplewood may pursue other remedies such as
abatement of nuisances, injunctive relief and revocation of licenses or permits.
Section 5. Additions or amendments to the Code when passed in such form as
to indicate the intention of the City of Maplewood to make the same a part of the Code
shall be deemed to be incorporated in the Code, so that reference to the Code includes
the additions and amendments.
Section 6. Ordinances adopted after December 10, 2012 that amend or refer to
ordinances that have been codified in the Code shall be construed as if they amend or
refer to like provisions of the Code.
Section 7. This ordinance shall become effective upon the second reading and
subsequent publication of the same.
Ordinance No. 955
An Ordinance Repealing all Provisions of the Municipal
Code Chapter 8- Amusements and Entertainment, Article
V Pertaining to Billiard Parlors and Poolrooms Licenses
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
MAPLEWOOD THAT:
Section 1. Chapter 8, sections 8-131 through 8-144 of the Maplewood City Code
relating to Billiard Parlors and Poolrooms are hereby REPEALED IN THEIR ENTIRETY.
Section 2. This ordinance shall take effect after publishing in the official newspaper.
Ordinance No. 956
An Ordinance Repealing all Provisions of the Municipal
Code Chapter 14- Businesses and Licensing, Articles XIV
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Pertaining to Private School Licenses
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
MAPLEWOOD THAT:
Section 1. Chapter 14, sections 14-1196 through 14-1230 of the Maplewood City Code
relating to Private Schools are hereby REPEALED IN THEIR ENTIRETY.
Section 2. This ordinance shall take effect after publishing in the official newspaper.
Ordinance No. 957
An Ordinance Repealing All Provisions of Chapter 14,
Article XVI of the Code of Ordinances Pertaining to
Tanning Facilities
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
MAPLEWOOD THAT:
Section 1. Chapter 14, sections 14-1296 through 14-1301 of the Maplewood City Code
relating to Tanning Facilities are hereby REPEALED IN THEIR ENTIRETY.
Section 2. This ordinance shall take effect after publishing in the official newspaper.
Ordinance No. 958
An Ordinance Repealing all Provisions of the Municipal
Code Chapter 42- Vehicles for Hire, Articles I and II
Pertaining to Taxi Cab Licenses
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
MAPLEWOOD THAT:
Section 1. Chapter 42, sections 42-26 through 42-93 of the Maplewood City Code
relating to Vehicles for Hire are hereby REPEALED IN THEIR ENTIRETY.
Section 2. This ordinance shall take effect after publishing in the official newspaper.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. Consider Approval of an Ordinance Amending Chapter 20, Article IV
Pertaining to Fireworks – Second Reading
City Clerk/Citizen Services Director Haag gave the staff report.
Councilmember Abrams moved to approve the second reading of amendments to
Chapter 20, Article IV – Fireworks.
Ordinance No. 959
An Ordinance Amendment to Chapter 20, Article IV – Fireworks
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BE IT ORDAINED by the Mayor and City Council of the City of Maplewood that
Chapter 20, Article IV – Fireworks is hereby amended to read as follows:
ARTICLE IV. - FIREWORKS Sec. 20-96. - Purpose.
It is the purpose of this article to govern the possession, use, sale, storage, exportation
and display of fireworks in the city.
Sec. 20-97. - Definitions.
The following words, terms and phrases, when used in this article, shall have the
meanings ascribed to them in this section, except where the context clearly indicates a
different meaning:
Consumer Fireworks means wire or wood sparklers of not more than 100 grams of
mixture per item, other sparkling items which are nonexplosive and nonaerial and
contain 75 grams or less of chemical mixture per tube or a total of 500 grams or less for
multiple tubes, snakes and glow worms, smoke devices, or trick noisemakers which
include paper streamers, party poppers, string poppers, snappers, and drop pops, each
consisting of not more than 0.25 grains of explosive mixture. The term also includes toy
pistols, toy guns, in which paper caps containing 0.25 grains or less of explosive
compound are used and toy pistol caps which contain less than 0.20 grains of explosive
mixture.
Consumer Fireworks Retail Sales (CFRS) Area means the portion of a consumer
fireworks retail sales facility or store, including the immediately adjacent aisles, where
consumer fireworks are located for the purpose of retail display and sale to the public.
Consumer Fireworks Retail Sales Facility means a permanent or temporary building or
structure, CFRS stand, tent, canopy, or membrane structure that is used primarily for the
retail display and sale of consumer fireworks to the public.
Consumer Fireworks Retail Sales Stand means a temporary or permanent building or
structure that has a floor area not greater than 800 ft, other than tents, canopies, or
membrane structures, that is used primarily for the retail display and sale of consumer
fireworks to the public.
Distributor means any person selling fireworks to wholesalers and retailers for resale.
Fire Marshal means the chief fire inspector of the fire department.
Fireworks Display means large fireworks designed primarily to produce visible or audible
effects by combustion, deflagration, or detonation. This term includes, but is not limited
to, salutes containing more than 2 grains of explosive materials, aerial shells containing
more than 40 grams of pyrotechnic composition, and other display pieces which exceed
the limits of explosive materials for classification as “consumer fireworks.”
Manufacturer means any person engaged in the manufacture of fireworks.
Retailer means any person purchasing fireworks for resale to consumers.
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Store means a building classified as a mercantile occupancy that contains a variety of
merchandise and that is not used primarily for the retail sales of consumer fireworks.
Tent means a temporary membrane structure, with or without sides, including canopies.
Sec. 20-98. - Consumer fireworks
(a) Consumer fireworks for sale to the general public shall be understood to mean
fireworks legal for sale and use in the state under Minn. Stats. § 624.20.
(b) No individual, firm, partnership, corporation or association shall possess for retail
sale in the city, sell or offer for sale at retail or use or possess any fireworks other
than consumer fireworks. The use of consumer fireworks is not permitted on public
property.
Sec. 20-99. - Permit for sale or distribution.
(a) No person may sell, hold for sale, import, distribute or offer for sale, as specialty
retailer or retailer, any fireworks in the city unless such person has first obtained
the appropriate permit.
(b) The fire marshal shall enforce this article. All permit applications shall be submitted
to the office of the city clerk at least fifteen (15) days in advance of the date of the
sales or retail display. The applications shall be promptly delivered to the planning
department and the fire marshal for their review.
(c) The application for a permit under this section shall contain the following
information:
(1) The name, address, date of birth, and telephone number of the applicant;
(2) The address and the phone number of the location where the consumer
fireworks will be sold;
(3) The nature of the site: Building ( ) Vehicle ( ) Tent ( ) other ( )
(4) The type of consumer fireworks to be sold;
(5) The estimate of the quantity of consumer fireworks;
(6) A letter from the property owner granting permission to the applicant for use
of the property;
(7) A statement that applicant understands that the persons selling and
purchasing fireworks must be at least 18 years of age;
(8) A proof of insurance policy of public general liability in the amount of
$300,000; property damage in the amount of $100,000 and workers’
compensation in the amount of $50,000;
(9) A floor plan designating the area of the sales display, storage for commercial
purposes, along with a list documenting the name, weight, and quantity of the
fireworks within the building, exits, extinguisher locations, sales counter and
the material safety data sheets. The plan shall also include the following:
a. minimum distance from public ways, buildings, other consumer fireworks
retail sales facilities, fuel dispensing stations and other combustibles;
b. vehicle access and parking areas;
c. location and type of portable fire extinguishers;
d. means of egress;
(10) A statement that the retail structure is in compliance with National Fire
Protection Association Standards 1124 (2003 edition).
(d) An applicant for a permit shall pay to the city a refundable annual fee, per location,
as established from time to time by the city council but not to exceed the statutory
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fee limits. The expiration date of such permit is as may be imposed, set,
established and fixed by the city clerk, from time to time.
(e) Following an inspection of the location where the consumer fireworks are to be
sold, the city clerk shall issue a retailer permit if the conditions for permit approval
are satisfied and the location of the property is zoned either commercial or
industrial.
(f) No retail permit shall be issued for any period of time in excess of one year, and
any permit may be revoked by the city clerk when it shall appear that the permittee
has violated any of the sections of this article or has engaged in activities
contradictory to the best interest of the residents of the city. The permit issued shall
be nontransferable either to a different person or location.
Sec. 20-100. - Retail sales or storage.
(a) The sale of consumer fireworks only shall occur within the approved permanent
and temporary facilities defined in Chapter 7, National Fire Protection Association
(NFPA) 1124 (2003 edition). Permanent buildings and structures include stores
and consumer fireworks retail sales (CFRS) facilities. Temporary facilities include
CFRS stands, tents, canopies, membrane structures. No fireworks may be sold at
retail without a retail permit. The permit shall be posted at each location where the
retail sale takes place, and a list of all consumer fireworks sold at the location shall
be available upon request.
(b) The requirements of Chapter 7 of NFPA 1124 will not apply to CFRS facilities or
stores where the total quantity of consumer fireworks on hand does not exceed
125 lb (net) of pyrotechnic composition, or, in a building protected throughout with
an approved automatic sprinkler system installed in accordance with NFPA 13,
Standards for the installation of sprinkler systems, 250 lb (net) of pyrotechnic
composition. Where the actual weight of the pyrotechnic composition of consumer
fireworks is not known, 25 percent of the gross weight of the consumer fireworks,
including the packaging, shall be permitted to be used to determine the weight of
the pyrotechnic composition.
(c) At all places where fireworks are stored, sold or displayed, the words "No
Smoking" shall be posted in letters at least four inches in height at each entrance
or within 10 ft of every aisle directly serving the retail area in a store. Smoking
and/or any discharge of any object that could cause a spark or open flame is
prohibited within 50 feet of any fireworks stock.
(d) No fireworks shall be stored, kept, sold or discharged within 50 feet of any gasoline
pump or gasoline bulk station or any building in which gasoline or volatile liquids
are sold in quantities in excess of one gallon, except in stores where cleaners,
paints and oils are handled in sealed containers only.
(e) All fireworks permittees shall keep and maintain upon the premises a minimum of
two portable extinguishers with a minimum rating of 2A, at least one of which shall
be of the pressurized water type. Temporary consumer fireworks retail stands less
than 200 ft2 shall be required to have only one portable fire extinguisher.
(f) A sales clerk who is at least 18 years of age shall be on duty to serve consumers
at the time of purchase or delivery. Every sales clerk shall distribute with each sale
a one-page information sheet from the city containing firework safety guidelines. It
shall be the responsibility and expense of the permittee to obtain a copy of the
information sheet from the city and make the appropriate number of copies for
distribution. All fireworks sold and shipped to consumers within the city shall be
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sold and shipped only by an individual, firm, partnership or corporation holding the
proper permit.
(g) All fuses must be covered. A consumer fireworks device shall be considered as
having a covered fuse if the fireworks device is contained within a packaged
arrangement, container, or wrapper that is arranged and configured such that the
fuse of the fireworks device cannot be touched directly by a person handling the
fireworks without the person having to puncture or tear the packaging or wrapper,
unseal or break open a package or container, or otherwise damage or destroy the
packaging material, wrapping, or container within which the fireworks are
contained. Individual consumer fireworks items displayed for sale in temporary
CFRS stands where the interior is not accessible to the public shall not be required
to have covered fuses.
(h) Aisles shall have a minimum clear width of 48 inches. The required width of aisles
shall be maintained unobstructed at all times the facility is occupied by the public.
In temporary CFRS stands where the interior is not accessible to the public, the
minimum clear width shall be no less than 28 inches.
(i) To provide for visual access of the retail sales area, partitions, counters, shelving,
cases, and similar space dividers shall not exceed 6 ft in height above the floor
surface. Merchandise on display or located on shelves or counters or other
fixtures shall not be displayed to a height greater than 6 ft above the floor surface
within the CFRS area. Where located along the perimeter of the consumer
fireworks retail sales area, the maximum height of sales displays shall be limited to
12 ft. In temporary CFRS stands where the interior is not accessible to the public,
the maximum height of sales display shall be limited to 8 ft.
Sec. 20-101. - Exportation from city.
Nothing in this article shall prohibit wholesalers, distributors, importers, specialty
retailers, or manufacturers from storing, selling, shipping or otherwise transporting
fireworks by the United States Department of Transportation to any person outside the
city.
Sec. 20-102. - Use and Possession.
All use, display, or discharge of consumer fireworks is strictly prohibited in the area on,
below, above, within, or in close proximity to the following:
(a) Recreational areas, roadways, streets, highways, bicycle lanes, pedestrian paths,
sidewalks, rights-of-way, lakes, rivers, waterways and all other property owned or
leased by the city, the county, or the state and located in whole or in part within the
city limits;
(b) Private property within the city limits that has conspicuously posted written signs or
notices that no fireworks discharge is allowed;
(c) Within 300 feet of any consumer fireworks retail sales facility or storage area;
(d) Within, into or at a motor vehicle or from a motor vehicle;
(e) At or near any persons or animals;
(f) Any property, area or structure or material that, by its physical condition or the
physical conditions in which it is set, would constitute a fire or personal safety
hazard; and
(g) Upon order of the fire marshal if dry conditions exist within the city limits.
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Sec. 20-103. Fireworks display permit.
(a) A fireworks display may be conducted only by a fair association, amusement park
or other public or private organization and only after a permit for the display has
first been secured. The application for the permit shall be submitted to the city clerk
at least 15 days in advance of the date of the display. The permit fee shall be set
by the city council from time to time.
(b) The application for a fireworks display permit under this section shall contain the
following information:
(1) The name of the organization sponsoring the fireworks display, including the
name, address and phone number of a contact person representing that
organization;
(2) The name and certification number of the certified operator that will be
supervising the display;
(3) The date, time of day and exact location of the proposed display;
(4) A diagram of the grounds where the display will be held. The diagram must
show the point at which the fireworks are to be discharged; the location of all
buildings, highways, streets, communication lines and other possible
overhead obstructions; and the lines behind which the audience will be
restrained;
(5) The approximate number and types of fireworks to be discharged;
(6) Proof of a bond or certificate of insurance in the amount of at least
$1.000.000 dollars;
(c) The application shall be promptly forwarded to the planning department and fire
marshal for their review.
(d) The permit shall be valid for the duration of the display event only and shall not be
transferrable.
(e) All indoor fireworks displays must receive a permit from the Minnesota State Fire
Marshal Division.
Sec. 20-104. - Criminal penalty.
Any individual who or firm, partnership or corporation that violates any section of this
article is guilty of a misdemeanor and, upon conviction, shall be punished in accordance
with section 1-15.
Sec. 20-105. - Civil penalty; additional remedies.
(a) If an individual, firm, corporation or partnership is found guilty of violating any of the
sections of this article, that entity's permit shall be revoked or suspended by the
city clerk.
(b) No individual, firm, corporation or partnership shall possess any fireworks for sale
within the city, other than those authorized in this article. The fire marshal, law
enforcement officer, code enforcement officer, deputies or designees may at
reasonable hours enter and inspect the permittee's premises, building or
permanent structure to determine compliance with this article. If any retailer has in
his possession any fireworks in violation of this article, his permit shall be revoked
and all such fireworks seized, and the fireworks in violation of this article shall be
kept to be used as evidence. If any person has in his possession any fireworks in
violation of this article, a warrant may be issued for the seizure of fireworks, and
the fireworks shall be safely kept to be used as evidence. Upon conviction of the
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offender, the fireworks shall be destroyed, but if the offender is discharged, the
consumer fireworks shall be returned to the person in whose possession they were
found; provided, however, that nothing in this article applies to the transportation of
fireworks by regulated carriers.
(c) Nothing in this article shall apply to or prohibit any employees of the state
department of natural resources or the United States Fish and Wildlife Service from
possessing fireworks for control of game birds and animals; to prohibit any law
enforcement officer from possessing fireworks in the performance of his duties; or
to prohibit any organization from sponsoring and conducting, in connection with
any public celebration, an officially supervised and controlled fireworks display.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
5. Consider Approval of an Ordinance Amending Chapter 28 – Peddlers,
Solicitors and Vendors – Second Reading
City Clerk/Citizen Services Director Haag gave the staff report.
Councilmember Cardinal moved to approve the second reading of the amendments to
Chapter 28 – Peddlers, Solicitors and Vendors.
Ordinance No. 960
An Ordinance Amending Chapter 28 – Peddlers,
Solicitors and Vendors
BE IT ORDAINED by the Mayor and City Council of the City of Maplewood that
Chapter 28, Peddlers, Solicitors and Vendors is hereby amended to read as follows:
Chapter 28 - PEDDLERS, SOLICITORS AND TRANSIENT MERCHANTS
ARTICLE I. - IN GENERAL
Sec. 28-1. - Definitions.
The following words, terms and phrases, when used in this chapter, shall have the
meanings ascribed to them in this section, except where the context clearly indicates a
different meaning:
Peddler means any person with no fixed place of business within the city, who goes from
house- to- house, door-to-door, business-to-business, street-to-street, or any other type
of place-to-place movement, for the purpose of offering for sale, displaying or exposing
for sale, selling or attempting to sell, and delivering immediately upon sale, the goods,
wares or merchandise, or other personal property that the person is carrying or
otherwise transporting.
Person means any natural individual, group, organization, corporation, partnership, or
similar association.
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Regular business day means any day during which the city hall is normally open for the
purpose of conducting public business. Holidays defined by state law shall not be
considered regular business days.
Solicitor means any person who goes from house- to- house, door-to-door, business-to-
business, street-to-street, or any other type of place-to-place movement, for the purpose
of taking or attempting to take orders for the purchase of any goods, wares, products,
merchandise, or other personal property, or service of which he or she may be carrying
or transporting samples, or that may have been described in a catalog or by other
means, and for which delivery or performance shall occur at a later time.
Transient merchant means any person, individual, co-partnership, limited liability
company, and corporation, both as principal and agent, who engage in, do, or transact
any temporary and transient business in the city, either in one locality, or in traveling
from place to place in the city, selling goods, wares, and merchandise; and who, for the
purpose of carrying on such business, hire, lease, occupy, or use a building, structure,
vacant lot, parking lot, motor vehicle, trailer, tent, boxcar, or any street, alley or other
place within the city for the exhibition and sale of such goods, wares, and merchandise.
Sec. 28-2. – Exceptions to definitions.
For the purpose of the requirements of this ordinance, the terms peddler, solicitor and
transient merchant shall not apply to any person selling or attempting to sell at wholesale
any goods, wares, products, merchandise, or other personal property, to a retailer of the
item(s) being sold by the wholesaler. The terms also shall not apply to any person who
makes initial contacts with other people for the purpose of establishing or trying to
establish a regular customer delivery route for the delivery of perishable food and dairy
products such as baked goods and milk, nor shall they apply to any person making
deliveries of perishable food and dairy products to the customers on his or her
established regular delivery route. In addition, persons conducting the type of sales
commonly known as garage sales, rummage sales or estate sales shall be exempt from
the definitions of peddlers, solicitors, and transient merchants, as shall be anyone
conducting an auction as a properly licensed auctioneer, newspaper delivery or any
officer of the court conducting a court ordered sale. Exemption from the definitions for
the scope of this ordinance shall not excuse any person from complying with any other
applicable statutory provision or local ordinance.
Sec. 28-3. - Hours.
No peddler, solicitor or transient merchant shall engage in any related activities within
the city between the hours of 9:00 p.m. and 8:00 a.m.
Sec. 28-4. - Prohibited activities.
No peddler, solicitor, transient merchant or other person engaged in other similar
activities shall conduct business in any of the following manner:
(a) Calling attention to his or her business or the items to be sold by means of blowing
any horn or whistle, ringing any bell, crying out, or by any other noise, so as to be
unreasonably audible within an enclosed structure.
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(b) Obstructing the free flow of traffic, either vehicular or pedestrian, on any street,
sidewalk, alleyway, or other public right-of-way.
(c) Conducting business in a way as to create a threat to the health, safety, and
welfare of any specific individual or the general public.
Sec. 28-5. - Placard or sign prohibiting peddlers, solicitors and transient merchants.
(a) Any resident of the city who wishes to exclude peddlers, solicitors and transient
merchants from premises occupied by him may place upon or near the usual
entrance to such premises a printed placard or sign bearing the following notice:
"Peddlers, Solicitors and Transient Merchants Prohibited."
(b) Such placard shall be at least 4 inches long and 4 inches wide, and the printing
thereon shall not be smaller than 48-point type.
(c) No peddler, solicitor or transient merchant shall enter in or upon any premises or
attempt to enter in or upon any premises where such placard or sign is displayed.
(d) No person, other than the person occupying such premises, shall remove, injure or
deface such placard or sign.
Secs. 28-6—28-35. - Reserved.
ARTICLE II. - PERMITS
Sec. 28-36. - Required; exception.
(a) No person shall conduct business as a transient merchant within the city limits
without first having obtained the appropriate license from the county as may be
required by Minnesota Statutes Chapter 329 as it may be amended from time to
time, if the county issued a license for the activity.
(b) It shall be unlawful for any transient merchant to transact any transient business in
the city without first having obtained a permit for this purpose from the city clerk.
(c) Peddlers and solicitors shall be exempt from the permit requirement.
(d) No permit shall be required for any person to sell or attempt to sell, or to take or
attempt to take orders for any product grown, produced, cultivated, or raised on a
farm or garden occupied, rented, or used and cultivated by themselves.
Sec. 28-37. - Contents of application.
An application for a permit to conduct business as a transient merchant shall be made at
least seven (7) regular business days before the applicant desires to begin conducting a
business operation within the city. Application for a permit shall be made on a form
approved by and available from the office of the city clerk. All applications shall be
submitted to the city clerk and shall include the following information:
(a) The applicant’s full legal name.
(b) Any and all other names under which the applicant has or does conduct business,
or to which the applicant will officially answer to.
(c) Full address of applicant’s permanent residence.
(d) Telephone number of applicant’s permanent residence.
(e) Full legal name of any and all business operations owned, managed, or operated
by applicant, or for which the applicant is an employee or an agent.
(f) Full address of applicant’s regular place of business, if any exists.
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(g) Any and all business-related telephone numbers of the applicant, including cellular
phones and facsimile (fax) machines.
(h) The type of business for which the applicant is applying for a permit.
(i) The dates during which the applicant intends to conduct business. If the applicant
is applying for a daily permit, the number of days he or she will be conducting
business within the city.
(j) Any and all addresses and telephone numbers where the applicant can be reached
while conducting business within the city, including the location where the vendor
intends to set up his or her business.
(k) A statement as to whether or not the applicant has been convicted within the last
five (5) years of any felony, gross misdemeanor or misdemeanor for violating any
state or federal statute or any local ordinance, other than minor traffic offenses.
(l) A statement as to whether or not the applicant has had a license or permit to
conduct business as a transient merchant revoked or denied within the past five (5)
years.
(m) Proof of any required county license.
(n) Written permission of the property owner or the property owner’s agent for any
location to be used.
(o) A general description of the items to be sold.
(p) Any and all additional information as may be deemed necessary by the city council.
(q) The applicant’s driver’s license number or other acceptable form of identification.
(r) The license plate number, registration information, vehicle identification number,
the name of the insurer providing liability coverage on the vehicle, and physical
description of any vehicle to be used in conjunction with the licensed business
operation.
Sec. 28-38. - Issuance; fee; fee exemptions.
(a) Upon receipt of the application and payment of the permit fee, the city clerk will,
within seven (7) regular business days issue the permit unless grounds exist for
denying the permit application under Sec. 28-39, in which case the clerk must deny
the request for a transient merchant permit. If the city clerk denies the permit
application, the applicant must be notified in writing of the decision, the reason for
denial and the applicant’s right to appeal the denial by requesting, within twenty
(20) days of receiving notice of rejection, a public hearing before the city council.
The city council shall hear the appeal within twenty (20) days of the date of the
request for a hearing.
(b) All applications for a permit under this division shall be accompanied by the fee
established by the city council as it may be amended from time to time.
(c) Religious, charitable, patriotic or philanthropic organizations shall be exempt from
the payment of the fee, provided that the organizations shall provide a copy of
current tax-exempt status for the applying organization, and that shall be evidence
of the exemption from the payment of such fee.
Sec. 28-39. – Term; permit ineligibility; revocation
(a) No permit shall be issued pursuant to this article for any period of time in excess of
one year. An annual permit shall be valid for one calendar year from the date of
issuance. All other permits granted to transient merchants under this division shall
be valid only during the time period indicated on the permit.
(b) The following shall be grounds for denying a transient merchant permit:
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(1) The failure of an applicant to obtain and demonstrate proof of having
obtained any required county license.
(2) The failure of an applicant to truthfully provide any information requested by
the city as part of the application process.
(3) A conviction within the past five (5) years of the date of application for any
violation of any federal or state statute or regulation, or of any local
ordinance, which adversely reflects upon the person’s ability to conduct the
business for which the permit is being sought in a professional, honest and
legal manner. Such violations shall include, but are not limited to, burglary,
theft, larceny, swindling, fraud, unlawful business practices, and any form of
actual or threatened physical harm against another person. (4) The
revocation within the past five (5) years of any license or permit issued to an
applicant for the purpose of conducting business as a transient merchant.
(c) Any permit may be revoked by the city manager when it shall appear that the
permittee has violated any of the sections of this chapter or has engaged in
activities contradictory to the best interest of the residents of the city.
(1) Notice. Prior to revoking or suspending any permit issued under this chapter,
the city shall provide a permit holder with written notice of the alleged
violations and inform the permittee of his or her right to a hearing on the
alleged violation. Notice shall be delivered in person or by mail to the
permanent residential address listed on the permit application, or if no
residential address is listed, to the business address provided on the permit
application.
(2) Administrative hearing. Upon receiving the notice provided in part (1) of this
section, the permittee shall have the right to request an administrative
hearing. If no request for a hearing is received by the city clerk within ten (10)
days following the service of the notice, the city may proceed with the
suspension or revocation. For the purpose of a mailed notice, service shall be
considered complete as of the date the notice is placed in the mail. If a
hearing is requested within the stated timeframe, a hearing shall be
scheduled within twenty (20) days from the date of the request for the
administrative hearing. Within three (3) regular business days of the hearing,
the city shall notify the permittee of its decision.
(3) Emergency. If, in the discretion of the city manager, imminent harm to the
health or safety of the public may occur because of the actions of a transient
merchant licensed under this ordinance, the city manager may immediately
suspend the person’s permit and provide notice of the right to hold a
subsequent hearing as prescribed in part (2) of this section.
(4) Appeal. Any person whose permit is suspended or revoked under this section
shall have the right to appeal that decision to city council.
Sec. 28-40. - Transferability.
All permits issued under this article shall be nontransferable. Each transient merchant
shall secure a separate permit.
Sec. 28-41. - Possession, display.
All permits issued under this article shall be carried by the permittee or conspicuously
posted in his place of business, and the permit shall be exhibited to any officer or citizen
upon request.
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City Council Meeting Minutes 28
Secs. 28-42—28-70. - Reserved.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
J. NEW BUSINESS
1. Consider Approval of an Off-Sale Intoxicating Liquor License for HM Liquor
LLC—Maddie’s Liquor, 1690 McKnight Rd N
City Clerk/Citizen Services Director Haag gave the staff report. Applicant Anwar
Bhimani addressed the council to answer questions of the council.
Councilmember Abrams moved to approve an off-sale intoxicating liquor license for HM
Liquor LLC— Maddie’s Liquor, 1690 McKnight Rd N.
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
2. Consider Approval of Resolution Authorizing City Staff to Negotiate Cable
Franchise Agreement with Century Link and Schedule Public Hearing
City Attorney Kantrud gave the staff report.
Councilmember Juenemann moved to approve the Resolution Authorizing Staff to
negotiate a Cable Franchise Agreement with CenturyLink and calling for a Public
Hearing to discuss its terms. The expectation is that the matter will come back before
Council on the 9th of November for a Public Hearing on the Agreement and again on
November 23rd for full-consideration of the final agreement.
Resolution 15-8-1264
Resolution Approving and Authorizing the Negotiation of a Cable
Franchise Agreement Between the City of Maplewood and Century Link
WHEREAS, the City published a Notice of Intent to Franchise and opened an
Application Period for prospective Franchisees on September 3, 2015 and,
WHEREAS, the City received an Application for Franchise from CenturyLink on or
about September 18, 2015 and,
WHEREAS, the City desires to negotiate and develop a mutually beneficial
Franchise Agreement with the Applicant (CenturyLink) and,
WHEREAS, the City wishes to have a draft Agreement before it prior to
consideration of the grant of a franchise to Applicant and public hearing so now,
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, that
the City Council hereby approves and authorizes the negotiation of a Franchise
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Agreement between the City and CenturyLink, and directs Staff to bring that draft
Agreement before the Council as soon as practicable for review and Public Hearing on
the proposed-granting of a Franchise to the Applicant.
Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council
Members Abrams, Koppen,
and Cardinal
Nays – Councilmember Cardinal
The motion passed.
3. Consider Approval of Resolution Authorizing Withdrawal as Member from
JPA with Ramsey Washington Suburban Cable Commission
City Manager Coleman introduced the report. City Attorney Kantrud gave the staff report.
The following people spoke:
1. John Wykoff, 2345 Maryland Ave. E.
2. Tim Kinley, 1987 Mesabi Ave. E.
3. Bob Zick, North St. Paul Resident
4. Diana Longrie, 1771 Burr Street
5. Randy Hildebrandt, 1262 Myrtle Street
Councilmember Juenemann moved to approve Resolution Authorizing Withdrawal of
Membership from the Ramsey Washington Suburban Cable Commission and
authorizing Staff to give notice of intent to withdraw and to negotiate the terms of that
withdrawal.
Resolution 15-8-1265
Resolution Approving and Authorizing the Withdrawal of Maplewood
from the Ramsey Washington Suburban Cable Commission
WHEREAS, the City is a member of the Ramsey Washington Suburban Cable
Commission and,
WHEREAS, the Commission is organized pursuant to a Joint Powers Agreement,
the latest version of which is from 1995 and,
WHEREAS, the JPA provides for and governs the orderly withdrawal from the
JPA and the Commission by a member and,
WHEREAS, the City has determined that it is in its best interests to take a more
direct role in managing its Cable Franchise(s) and its cable programming and,
WHEREAS, the City has determined that it is therefore in its best interests to
withdraw from the Ramsey Washington Suburban Cable Commission and now, therefore,
BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, that
the City Council hereby approves and authorizes the withdrawal of the City from the
Ramsey Washington Suburban Cable Commission and directs Staff to provide notice of
the decision to the Commission in whatever form required.
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City Council Meeting Minutes 30
Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council
Members Abrams, Koppen
and Juenemann
Nays – Councilmember Cardinal
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATION
1. John Wykoff, 2345 Maryland Ave. E.
2. Tim Kinley, 1987 Mesabi Ave. E.
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
Council was adjourned before this item was heard.
N. COUNCIL PRESENTATIONS
Council was adjourned before Council presentations were heard.
O. ADJOURNMENT
Mayor Slawik adjourned the meeting at 9:07 p.m.
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October 19, 2015
City Council Workshop Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 P.M. Monday, October 19, 2015
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 5:11 p.m. by Mayor Slawik.
Police Chief Schnell reported on the tragic killing of Aitkin County Sheriff's Deputy
Steven Sandberg. Mayor Slawik then requested the council and staff to take a moment
of silence to observe the death of Deputy Sandberg.
B. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Absent
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Juenemann moved to approve the agenda as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
1. Follow up on City Council Strategic Objectives
City Manager Coleman introduced the staff report. Assistant City Manager/Human
Resource Director Funk reported on Effective Governance and Related Advisory
Boards/Commissions; City Manager Coleman reported on Targeted Redevelopment;
and Assistant City Manager/Human Resource Manager Funk, Fire Chief Lukin, Police
Chief Schnell, Finance Director Bauman, Parks & Recreation Director Konewko, IT
Director Fowlds and City Engineer/Public Works Director Thompson reported on
Operational Effectiveness.
E. NEW BUSINESS
1. Racial Equity Grant Discussion
Police Chief Schnell gave the staff report and answered questions of the council.
F. ADJOURNMENT
Mayor Slawik adjourned the meeting at 7:01 p.m.
Packet Page Number 32 of 106
MEMORANDUM
TO:
FROM:
Melinda Coleman, City Manager
Shann Finwall, AICP, Environmental Planner
DATE: October 20, 2015
SUBJECT: Approval of a Resolution of Appreciation for Deborah Fideldy, Environmental and
Natural Resources Commission
Introduction
Commissioner Fideldy has been a member of the Environmental and Natural Resources (ENR)
Commission for one year and eleven months, serving from November 14, 2013 to
September 21, 2015.
Background
Commissioner Deborah Fideldy resigned from the Environmental and Natural Resources
Commission on September 21, 2015.
Commission Review
The ENR Commission recommended approval of the attached resolution of appreciation for
Commissioner Fideldy on October 20, 2015.
Recommendation
Approve the attached Resolution of Appreciation for Commissioner Fideldy for her service on the
Environmental and Natural Resources Commission .
Attachment
Resolution of Appreciation for Deborah Fideldy
F1
Packet Page Number 33 of 106
F1, Attachment 1
RESOLUTION OF APPRECIATION
WHEREAS, Deborah Fideldy has been a member of the Maplewood Environmental
and Natural Resources Commission for one year and eleven months, serving from November
14, 2013 to September 21, 2015. Ms. Fideldy has served faithfully in those capacities; and
WHEREAS, the Environmental and Natural Resources Commission has
appreciated her experience, insights and good judgment; and
WHEREAS, Ms. Fideldy has freely given of her time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Ms. Fideldy has shown dedication to her duties and has consistently
contributed her leadership and efforts for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Deborah Fideldy is hereby extended our
gratitude and appreciation for her dedicated service.
Passed by the Maplewood
City Council on June 8, 2015.
______________________________
Nora Slawik, Mayor
Passed by the Maplewood
Environmental and Natural Resources
Commission on
May 18, 2015.
______________________________
Dale Trippler, Chairperson
Attest:
________________________________
Karen Haag, City Clerk
Packet Page Number 34 of 106
TO:Melinda Coleman, City Manager
FROM:Gayle Bauman, Finance Director
DATE:
SUBJECT:Approval of Claims
644,554.67$ Checks # 95908 thru # 95945
dated 10/08/15 thru 10/13/15
535,463.48$ Disbursements via debits to checking account
dated 10/05/15 thru 10/09/15
175,031.86$ Checks #95946 thru #95990
dated 10/20/15
400,436.57$ Disbursements via debits to checking account
dated 10/13/15 thru 10/16/15
1,755,486.58$ Total Accounts Payable
512,417.07$ Payroll Checks and Direct Deposits dated 10/09/15
1,151.53$ Payroll Deduction check # 99101865 thru #99101866
dated 10/09/15
513,568.60$ Total Payroll
2,269,055.18$ GRAND TOTAL
Attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
MEMORANDUM
October 20, 2015
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and
authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
G1
Packet Page Number 35 of 106
Check Description Amount
95908 02464 FUNDS FOR CITY HALL ATM 9,000.00
95909 05339 TRAILER RENTAL 7/22 - 8/22 125.00
95910 00687 TREE TRIMMING - 108 MT VERNON 350.00
95911 05513 REIMB FOR TUITION 7/6 - 8/21 1,615.00
95912 04272 EQUIP FOR SECURITY CAMERAS 601.00
04272 INSTALL SECURITY CAMERAS 500.00
04272 EQUIP FOR SECURITY CAMERAS 278.00
95913 01546 5K RACE SHIRTS 254.00
95914 04192 EMS BILLING - SEPTEMBER 4,050.00
95915 05560 ACUPUNCTURE - SEPTEMBER 684.00
95916 01190 ELECTRIC UTILITY 14,909.25
01190 ELECTRIC & GAS UTILITY 1,166.90
01190 ELECTRIC UTILITY 925.16
01190 ELECTRIC UTILITY 91.53
01190 GAS UTILITY 58.45
01190 ELECTRIC UTILITY 49.57
01190 ELECTRIC UTILITY 15.59
95917 05386 MUSIC IN THE BARN CONCERT OCT 9TH 500.00
95918 02411 SCBA HOSE 262.91
95919 04848 MONTHLY PREMIUM - OCTOBER 242.21
95920 05561 INSTALL PARKING LOT LIGHT POLES & LIG 10,000.00
95921 01811 MDSE FOR RESALE 51.00
95922 00036 CHARITABLE GAMBLING-ST JEROME SCHO 540.00
95923 05369 CLEANING SUPPLIES - CITY HALL 106.71
95924 00462 REPAIR TO TORNADO SIREN #11 125.00
95925 05577 RETROFIT PROG PLANTS RAINGARDENS 6,369.50
95926 02929 LTC MONTHLY PREMIUM - OCTOBER 201.38
95927 05476 KID CITY GRANT SERVICES 2015 937.50
95928 05030 EQUIP LEASE - MCC - PMT#39 4,344.07
95929 03818 MONTHLY PREMIUM - OCTOBER 168,450.06
95930 01126 MONTHLY PREMIUM - OCTOBER 464.00
95931 00001 REFUND EVENT 360 SURETY BOND 5,000.00
95932 00001 REFUND H COOMBES FOR TRANS MEDIC 98.89
95933 00001 REFUND B KINNEY MCC TRIP 80.00
95934 00001 REFUND C LUND HP CREDITS 80.00
95935 02903 PROJ 14-02 CO RD B TRAIL PMT#4 364,611.02
95936 02008 STREET STRIPING~18,401.88
95937 00198 PROJ 09-08 2228 MAPLEWOOD DR 119.17
00198 WATER UTILITY 47.42
00198 2925 KENNARD IRRIGATION SYSTEMS 32.55
00198 3050 KENNARD IRRIGATION SYSTEMS 21.70
95938 01836 RADIO MAINT & SRVS - AUGUST 985.35
95939 01550 ELECTRICAL INSPECTIONS - SEPTEMBER 2,374.20
95940 05528 CONTRACT 7950665-003 394.08
05528 CONTRACT 7950665-001 338.36
05528 CONTRACT 7950665-002 270.85
05528 CONTRACT 7950665-004 183.91
95941 01669 TOW VEHICLE CN: 15028721 165.00
95942 02727 CHARITABLE GAMBLING 1,150.00
95943 02159 MGMT & MARKETING SRVS MCC 19,482.00
95944 04570 HORSE CAMP LESSONS 2 & 3 660.00
95945 05013 SUMMER HVAC MAINT - CITY HALL 1,915.75
05013 SUMMER HVAC MAINT - S FIRE STATION 369.25
95945 05013 SUMMER HVAC MAINT - NATURE CTR 252.75
05013 SUMMER HVAC MAINT - N FIRE STATION 252.75
644,554.6738Checks in this report.
Check Register
City of Maplewood
10/08/2015
Date Vendor
10/13/2015 WOODBURY ACUPUNCTURE CENTER
10/13/2015 PARAGON SOLUTIONS GROUP, INC.
PARAGON SOLUTIONS GROUP, INC.
10/13/2015 SUBURBAN SPORTSWEAR
10/13/2015 TRANS-MEDIC
10/13/2015 PARAGON SOLUTIONS GROUP, INC.
10/08/2015 US BANK
10/13/2015
10/13/2015 XCEL ENERGY
10/13/2015 XCEL ENERGY
10/13/2015 XCEL ENERGY
10/13/2015 XCEL ENERGY
10/13/2015 CHRIS MASTELL TRAILER RENTALS
10/13/2015 HUGO'S TREE CARE INC
10/13/2015 MARIA MULVIHILL
10/13/2015 XCEL ENERGY
10/13/2015 AVESIS
10/13/2015 XCEL ENERGY
10/13/2015 XCEL ENERGY
10/09/2015 KING WILKIE'S DREAM
10/13/2015 ALEX AIR APPARATUS INC
10/13/2015 KANSAS STATE BANK OF MANHATTAN
10/13/2015 MEDICA
10/13/2015 NCPERS MINNESOTA
10/13/2015 B L I LIGHTING SPECIALISTS
10/13/2015 BERNATELLO'S PIZZA
10/13/2015 JESSICA HUANG
GERTENS
10/13/2015 GLTC PREMIUM PAYMENTS
10/13/2015 CHARITABLE GAMBLING
10/13/2015 CINTAS CORPORATION #470
10/13/2015 EMBEDDED SYSTEMS, INC.
10/13/2015
10/13/2015 ONE TIME VENDOR
10/13/2015 PARK CONSTRUCTION CO
10/13/2015 RAMSEY COUNTY PUBLIC WORKS
ONE TIME VENDOR
10/13/2015 ONE TIME VENDOR
10/13/2015 ONE TIME VENDOR
10/13/2015
10/13/2015 ST PAUL REGIONAL WATER SRVS
10/13/2015 ST PAUL, CITY OF
10/13/2015 SUMMIT INSPECTIONS
10/13/2015 ST PAUL REGIONAL WATER SRVS
10/13/2015 ST PAUL REGIONAL WATER SRVS
10/13/2015 ST PAUL REGIONAL WATER SRVS
10/13/2015 TOSHIBA FINANCIAL SERVICES (2)
10/13/2015 TWIN CITIES TRANSPORT &
10/13/2015 WEAVER ELEMENTARY SCHOOL
10/13/2015 TOSHIBA FINANCIAL SERVICES (2)
10/13/2015 TOSHIBA FINANCIAL SERVICES (2)
10/13/2015 TOSHIBA FINANCIAL SERVICES (2)
10/13/2015 YALE MECHANICAL LLC
10/13/2015 YALE MECHANICAL LLC
10/13/2015 YALE MECHANICAL LLC
10/13/2015 WHITE BEAR AREA YMCA
10/13/2015 WOODLOCH STABLES
10/13/2015 YALE MECHANICAL LLC
G1, Attachments
Packet Page Number 36 of 106
Settlement
Date Payee Description Amount
10/5/2015 MN State Treasurer Drivers License/Deputy Registrar 36,464.82
10/6/2015 MN State Treasurer Drivers License/Deputy Registrar 74,355.13
10/7/2015 MN State Treasurer Drivers License/Deputy Registrar 115,361.80
10/7/2015 Delta Dental Dental Premium 3,349.65
10/8/2015 MN State Treasurer Drivers License/Deputy Registrar 20,680.30
10/9/2015 MN State Treasurer Drivers License/Deputy Registrar 20,420.79
10/9/2015 MN Dept of Natural Resources DNR electronic licenses 315.50
10/9/2015 US Bank VISA One Card*Purchasing card items 38,939.03
10/9/2015 Optum Health DCRP & Flex plan payments 947.90
10/9/2015 U.S. Treasurer Federal Payroll Tax 122,586.08
10/9/2015 P.E.R.A.P.E.R.A.98,157.48
10/9/2015 ICMA (Vantagepointe)Deferred Compensation 3,885.00
535,463.48
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 37 of 106
Transaction Date Posting Date Merchant Name Transaction Amount Name
10/01/2015 10/02/2015 L A POLICE GEAR INC $135.97 MARK ALDRIDGE
09/22/2015 09/24/2015 ARROWWOOD RESORT CONF C $231.92 GAYLE BAUMAN
09/23/2015 09/25/2015 ARROWWOOD RESORT CONF C $231.94 GAYLE BAUMAN
09/29/2015 10/01/2015 GOVERNMENT FINANCE $135.00 GAYLE BAUMAN
09/17/2015 09/21/2015 ST PAUL STAMP WORKS INC $57.79 REGAN BEGGS
09/23/2015 09/25/2015 PAKOR, INC.$446.40 REGAN BEGGS
09/30/2015 10/02/2015 OFFICE DEPOT #1090 $147.92 REGAN BEGGS
09/17/2015 09/21/2015 KEEPRS INC 2 $29.99 MARKESE BENJAMIN
09/24/2015 09/25/2015 DICKS SPORTING GOODS#393 $69.99 MARKESE BENJAMIN
09/23/2015 09/25/2015 ADOBE *IL CREATIVE CLD $21.41 CHAD BERGO
09/24/2015 09/25/2015 MELISSADATA $88.50 CHAD BERGO
09/24/2015 09/25/2015 GETTY IMAGES $149.00 CHAD BERGO
09/21/2015 09/22/2015 TACTICALGEARCOM $78.98 BRIAN BIERDEMAN
09/22/2015 09/23/2015 L A POLICE GEAR INC $92.98 BRIAN BIERDEMAN
09/22/2015 09/23/2015 RAY ALLEN MANUFACTURING,$99.96 BRIAN BIERDEMAN
09/24/2015 09/25/2015 5.11 TACTICAL $125.99 BRIAN BIERDEMAN
09/29/2015 09/30/2015 CORPORATE MARK INC.$438.00 BRIAN BIERDEMAN
09/24/2015 09/25/2015 SIXTH CHAMBER USED $15.06 OAKLEY BIESANZ
09/27/2015 09/29/2015 HANCOCK FABRICS 6037 $26.75 OAKLEY BIESANZ
10/01/2015 10/02/2015 PETCO 1652 63516520 $11.76 OAKLEY BIESANZ
09/22/2015 09/23/2015 WILD MOUNTAIN $54.22 NEIL BRENEMAN
09/23/2015 09/25/2015 THE HOME DEPOT #2843 $15.57 NEIL BRENEMAN
09/24/2015 09/25/2015 PARTY CITY #768 ($51.29)NEIL BRENEMAN
09/24/2015 09/25/2015 PP*DAYTRIPPERS $397.50 NEIL BRENEMAN
09/25/2015 09/28/2015 CUB FOODS #1599 $11.36 NEIL BRENEMAN
09/28/2015 09/29/2015 CUB FOODS #1599 $5.99 NEIL BRENEMAN
09/29/2015 09/30/2015 TARGET 00011858 $22.50 NEIL BRENEMAN
09/30/2015 10/01/2015 FACEBOOK P8KJV6WFN2 $49.65 NEIL BRENEMAN
09/17/2015 09/21/2015 THE HOME DEPOT 2801 $17.94 TROY BRINK
09/25/2015 09/28/2015 BCA TRAINING EDUCATION $25.00 SARAH BURLINGAME
09/25/2015 09/28/2015 BCA TRAINING EDUCATION $75.00 SARAH BURLINGAME
09/28/2015 09/29/2015 L A POLICE GEAR INC $34.24 DANIEL BUSACK
09/21/2015 09/22/2015 UNIFORMS UNLIMITED INC.$13.97 JOHN CARNES
09/28/2015 09/29/2015 CST WINDOW CLEANING $772.80 SCOTT CHRISTENSON
09/28/2015 09/30/2015 THE HOME DEPOT 2801 $35.66 SCOTT CHRISTENSON
09/30/2015 10/02/2015 TWIN CITY FILTER SERVICE $43.60 SCOTT CHRISTENSON
09/19/2015 09/21/2015 ULINE *SHIP SUPPLIES $157.20 KERRY CROTTY
09/29/2015 09/30/2015 PEAVEY CORP.$64.00 KERRY CROTTY
10/01/2015 10/02/2015 PEAVEY CORP.$10.35 KERRY CROTTY
09/24/2015 09/28/2015 WILD BIRD STORE $70.68 CHARLES DEAVER
09/26/2015 09/28/2015 FRATTALLONES WOODBURY AC $20.20 CHARLES DEAVER
09/30/2015 10/01/2015 DALCO ENTERPRISES, INC $132.30 CHARLES DEAVER
10/01/2015 10/02/2015 DALCO ENTERPRISES, INC $62.30 CHARLES DEAVER
10/01/2015 10/02/2015 L A POLICE GEAR INC $145.48 JOSEPH DEMULLING
09/17/2015 09/21/2015 THE HOME DEPOT 2801 $33.88 TOM DOUGLASS
09/21/2015 09/22/2015 HENRIKSEN ACE HARDWARE $13.49 TOM DOUGLASS
09/22/2015 09/24/2015 THE HOME DEPOT 2801 $79.00 TOM DOUGLASS
09/23/2015 09/24/2015 AMZ*MNYGROUPLLCDBALIFE $46.00 TOM DOUGLASS
09/23/2015 09/25/2015 THE HOME DEPOT 2801 $33.52 TOM DOUGLASS
09/23/2015 09/25/2015 THE HOME DEPOT 2801 $27.14 TOM DOUGLASS
10/01/2015 10/02/2015 WW GRAINGER $41.69 TOM DOUGLASS
G1, Attachments
Packet Page Number 38 of 106
10/02/2015 10/02/2015 TRI-DIM FILTER CORP $634.30 TOM DOUGLASS
09/24/2015 09/25/2015 WINNICK SUPPLY $965.31 DOUG EDGE
09/26/2015 09/28/2015 KOHL'S 0577 $39.98 ANDREW ENGSTROM
09/17/2015 09/21/2015 KEEPRS INC 2 $385.30 VIRGINIA ERICKSON
09/20/2015 09/21/2015 COMCAST CABLE COMM $83.88 CHRISTINE EVANS
09/23/2015 09/23/2015 COMCAST CABLE COMM $328.70 CHRISTINE EVANS
09/25/2015 09/28/2015 US FOODS 3F $631.96 CHRISTINE EVANS
09/28/2015 09/30/2015 FIRST SHRED $18.00 CHRISTINE EVANS
09/26/2015 09/28/2015 DOUBLETREE BY HILTON BEMI $263.90 SHANN FINWALL
09/26/2015 09/28/2015 DOUBLETREE BY HILTON BEMI $4.00 SHANN FINWALL
09/19/2015 09/21/2015 AT SCENE LLC $675.00 MYCHAL FOWLDS
09/21/2015 09/21/2015 COMCAST CABLE COMM $68.95 MYCHAL FOWLDS
09/23/2015 09/24/2015 IDSCAN.NET $1,446.48 MYCHAL FOWLDS
09/25/2015 09/25/2015 MOBILE VISION $250.00 MYCHAL FOWLDS
09/18/2015 09/21/2015 IDU*INSIGHT PUBLIC SEC $73.22 NICK FRANZEN
09/24/2015 09/25/2015 ACT*CITY OF MAPLEWOOD $1.00 NICK FRANZEN
09/26/2015 09/28/2015 IDU*INSIGHT PUBLIC SEC $522.69 NICK FRANZEN
09/28/2015 09/29/2015 GTS EDUCATIONAL EVE $375.00 NICK FRANZEN
09/30/2015 10/01/2015 BEST BUY MHT 00000109 $98.54 NICK FRANZEN
10/01/2015 10/02/2015 THAWTE $369.00 NICK FRANZEN
09/27/2015 09/28/2015 RUNNING WAREHOUSE $84.90 DEREK FRITZE
09/21/2015 09/23/2015 FORESTRY SUPPLIERS $110.82 VIRGINIA GAYNOR
09/25/2015 09/28/2015 GERTEN'S $180.00 VIRGINIA GAYNOR
09/28/2015 09/29/2015 BACHMAN'S INC. - MAPLEWO $94.47 VIRGINIA GAYNOR
09/22/2015 09/24/2015 DELTA AIR 0068278903817 $25.00 CLARENCE GERVAIS
09/23/2015 09/25/2015 PF CHANGS #9978 $24.41 CLARENCE GERVAIS
09/25/2015 09/28/2015 TEXAS ROADHOUSE 2360 $27.64 CLARENCE GERVAIS
09/26/2015 09/28/2015 WALDORF AZ BILTMORE $414.34 CLARENCE GERVAIS
09/26/2015 09/28/2015 WALDORF AZ BILTMORE $195.35 CLARENCE GERVAIS
09/22/2015 09/24/2015 GRANDMAS BAKERY INC $134.13 CHRISTINE GIBSON
09/23/2015 09/25/2015 BROADWAY RENTAL ($225.00)CHRISTINE GIBSON
09/24/2015 09/25/2015 SQ *THE COVERED CHAIR $310.95 CHRISTINE GIBSON
09/24/2015 09/28/2015 A-1 LAUNDRY $64.26 CHRISTINE GIBSON
09/27/2015 09/29/2015 ACE OF SALES $20.00 CHRISTINE GIBSON
09/29/2015 09/30/2015 GRANDMAS BAKERY INC $61.47 CHRISTINE GIBSON
10/01/2015 10/02/2015 WEDDINGPAGES INC $335.84 CHRISTINE GIBSON
09/21/2015 09/22/2015 VL OAKDALE CONTRAC $37.50 MARK HAAG
09/22/2015 09/23/2015 MENARDS MAPLEWOOD $81.32 MARK HAAG
09/22/2015 09/23/2015 HEJNY RENTAL INC $219.43 MARK HAAG
09/22/2015 09/24/2015 THE HOME DEPOT 2801 $12.86 MARK HAAG
09/23/2015 09/24/2015 VL OAKDALE CONTRAC $17.50 MARK HAAG
09/30/2015 10/01/2015 BATTERIES PLUS #31 $83.54 MARK HAAG
09/30/2015 10/01/2015 CONTINENTAL SAFETY EQUI $145.00 MARK HAAG
09/18/2015 09/21/2015 MENARDS OAKDALE $23.60 TAMARA HAYS
09/30/2015 10/01/2015 MILLS FLEET FARM 2700 $358.37 TAMARA HAYS
09/25/2015 09/28/2015 ALTAI BRANDS $120.00 STEVEN HIEBERT
09/18/2015 09/21/2015 HEJNY RENTAL INC $37.06 GARY HINNENKAMP
09/29/2015 09/30/2015 JOHN DEERE LANDSCAPES530 $204.99 GARY HINNENKAMP
09/29/2015 09/30/2015 JOHN DEERE LANDSCAPES530 $42.60 GARY HINNENKAMP
09/29/2015 09/30/2015 HEJNY RENTAL INC $113.35 GARY HINNENKAMP
09/18/2015 09/21/2015 KEEPRS INC 2 $442.34 MICHAEL HOEMKE
09/29/2015 09/30/2015 HENRIKSEN ACE HARDWARE $53.41 TIMOTHY HOFMEISTER
G1, Attachments
Packet Page Number 39 of 106
09/29/2015 10/01/2015 OFFICEMAX/OFFICE DEPOT616 $31.38 TIMOTHY HOFMEISTER
09/21/2015 09/22/2015 CUB FOODS-SUN RAY $21.58 ANN HUTCHINSON
09/22/2015 09/24/2015 ABC RENTALS INC $377.51 ANN HUTCHINSON
09/25/2015 09/28/2015 ABC RENTALS INC $116.88 ANN HUTCHINSON
09/30/2015 10/01/2015 DALCO ENTERPRISES, INC $530.20 DAVID JAHN
09/23/2015 09/24/2015 TARGET 00011858 $24.63 JUSTIN JAMES
09/25/2015 09/28/2015 FEDEX 781390692132 $10.15 JUSTIN JAMES
09/28/2015 09/29/2015 GRAFIX SHOPPE $85.00 KEVIN JOHNSON
09/21/2015 09/23/2015 OFFICE DEPOT #1090 $95.75 LOIS KNUTSON
09/24/2015 09/25/2015 CUB FOODS #1599 $15.96 LOIS KNUTSON
09/24/2015 09/28/2015 PARKING RAMP $10.00 LOIS KNUTSON
09/28/2015 09/29/2015 CUB FOODS #1599 $11.98 LOIS KNUTSON
09/28/2015 09/29/2015 CHIPOTLE 1438 $16.02 LOIS KNUTSON
09/28/2015 09/30/2015 FIRST SHRED $160.30 LOIS KNUTSON
09/28/2015 09/30/2015 JIMMY JOHN'S # 574 - E $34.26 LOIS KNUTSON
09/29/2015 09/30/2015 U OF M CCE NONCREDIT $175.00 LOIS KNUTSON
09/24/2015 09/25/2015 THERMO DYNE INC $373.00 STEVE LUKIN
09/26/2015 09/28/2015 MSP AIRPORT PARKING $56.00 STEVE LUKIN
09/26/2015 09/28/2015 WALDORF AZ BILTMORE $396.31 STEVE LUKIN
09/28/2015 09/29/2015 EMERGENCY APPARATUS MAINT $941.02 STEVE LUKIN
09/30/2015 10/02/2015 KEEPRS INC 2 $244.98 JASON MARINO
09/28/2015 09/30/2015 THE HOME DEPOT 2801 $22.80 BRENT MEISSNER
09/24/2015 09/28/2015 UNIFORMS UNLIMITED INC.$161.74 BRIAN MICHELETTI
09/21/2015 09/23/2015 BOUND TREE MEDICAL LLC $4.68 MICHAEL MONDOR
09/23/2015 09/24/2015 GOGOAIR.COM $17.95 MICHAEL MONDOR
09/23/2015 09/24/2015 DELTA AIR 0068278114333 $25.00 MICHAEL MONDOR
09/23/2015 09/25/2015 BOUND TREE MEDICAL LLC $144.88 MICHAEL MONDOR
09/23/2015 09/25/2015 BOUND TREE MEDICAL LLC $363.68 MICHAEL MONDOR
09/24/2015 09/25/2015 ANCOM COMMUNICATIONS INC $1,358.60 MICHAEL MONDOR
09/26/2015 09/28/2015 WALDORF AZ BILTMORE $396.31 MICHAEL MONDOR
09/29/2015 10/01/2015 DELTA AIR 0062322383228 $463.20 MICHAEL MONDOR
09/28/2015 09/29/2015 CERTIFIED LABORATORIES $200.12 BRYAN NAGEL
09/30/2015 10/01/2015 MINNESOTA FALL EXPO $250.00 BRYAN NAGEL
09/24/2015 09/25/2015 MILLS FLEET FARM 2700 $54.94 JOHN NAUGHTON
09/24/2015 09/28/2015 THE HOME DEPOT 2801 $30.62 JOHN NAUGHTON
10/01/2015 10/02/2015 HENRIKSEN ACE HARDWARE $14.48 JOHN NAUGHTON
09/17/2015 09/21/2015 MR. DISPOSABLE, INC $90.54 MICHAEL NYE
10/01/2015 10/02/2015 UNIFORMS UNLIMITED INC.$21.42 MICHAEL NYE
09/28/2015 09/29/2015 OAKDALE RENTAL CENTER $214.00 ERICK OSWALD
09/29/2015 10/01/2015 THE HOME DEPOT 2801 $77.91 ERICK OSWALD
09/21/2015 09/22/2015 POLAR CHEVROLET MAZDA $4.69 STEVEN PRIEM
09/21/2015 09/23/2015 COMO LUBE & SUPPLIES $160.69 STEVEN PRIEM
09/22/2015 09/23/2015 FACTORY MTR PTS #1 $223.70 STEVEN PRIEM
09/22/2015 09/23/2015 FACTORY MTR PTS #1 $60.70 STEVEN PRIEM
09/23/2015 09/24/2015 AUTO PLUS LITTLE CANADA $29.95 STEVEN PRIEM
09/24/2015 09/25/2015 AUTO PLUS LITTLE CANADA $11.31 STEVEN PRIEM
09/24/2015 09/25/2015 AN FORD WHITE BEAR LAK $208.34 STEVEN PRIEM
09/24/2015 09/25/2015 AN FORD WHITE BEAR LAK $360.02 STEVEN PRIEM
09/24/2015 09/25/2015 BAUER BUILT TIRE 18 $226.56 STEVEN PRIEM
09/25/2015 09/28/2015 NUSS TRUCK & EQUIPMENT $40.84 STEVEN PRIEM
09/25/2015 09/28/2015 TURFWERKS EAGAN $152.37 STEVEN PRIEM
09/25/2015 09/28/2015 WHEELCO BRAKE &SUPPLY $90.51 STEVEN PRIEM
G1, Attachments
Packet Page Number 40 of 106
09/25/2015 09/28/2015 AN FORD WHITE BEAR LAK $46.34 STEVEN PRIEM
09/28/2015 09/29/2015 EMERGENCY AUTOMOTIVE ($76.30)STEVEN PRIEM
09/28/2015 09/29/2015 POMP'S TIRE #021 $680.42 STEVEN PRIEM
09/28/2015 09/29/2015 AN FORD WHITE BEAR LAK $378.56 STEVEN PRIEM
09/29/2015 09/30/2015 HENRIKSEN ACE HARDWARE $0.99 STEVEN PRIEM
09/29/2015 09/30/2015 AN FORD WHITE BEAR LAK $156.05 STEVEN PRIEM
09/29/2015 10/01/2015 METRO PRODUCTS INC $66.72 STEVEN PRIEM
09/30/2015 10/01/2015 FACTORY MTR PTS #1 $21.74 STEVEN PRIEM
09/30/2015 10/01/2015 AUTO PLUS LITTLE CANADA $97.86 STEVEN PRIEM
09/30/2015 10/01/2015 LUBE-TECH ESI $84.00 STEVEN PRIEM
10/01/2015 10/02/2015 FACTORY MTR PTS #1 $148.66 STEVEN PRIEM
10/01/2015 10/02/2015 AUTO PLUS LITTLE CANADA $28.47 STEVEN PRIEM
10/01/2015 10/02/2015 AN FORD WHITE BEAR LAK $293.80 STEVEN PRIEM
10/01/2015 10/02/2015 BAUER BUILT TIRE 18 $152.58 STEVEN PRIEM
09/18/2015 09/21/2015 THE HOME DEPOT 2801 $43.86 KELLY PRINS
09/25/2015 09/28/2015 BEST BUY MHT 00000109 $19.99 KELLY PRINS
09/25/2015 09/28/2015 HOMEPRO VACUUM (INTERN $549.66 KELLY PRINS
09/29/2015 10/01/2015 SHERWIN WILLIAMS #3127 $154.95 KELLY PRINS
10/01/2015 10/02/2015 WW GRAINGER $10.15 KELLY PRINS
09/29/2015 09/30/2015 DALCO ENTERPRISES, INC $238.70 MICHAEL REILLY
09/30/2015 10/01/2015 HILLYARD INC MINNEAPOLIS $942.68 MICHAEL REILLY
09/29/2015 10/01/2015 APPOINTMENT-PLUS/STORMSOU $39.00 LORI RESENDIZ
09/22/2015 09/24/2015 OFFICEMAX/OFFICE DEPOT616 $46.66 AUDRA ROBBINS
09/30/2015 10/01/2015 SQ *HMONG EDUCATION & RES $200.00 AUDRA ROBBINS
10/01/2015 10/02/2015 CRYSTAL CAVE $586.58 AUDRA ROBBINS
09/17/2015 09/21/2015 GRUBERS POWER EQUIPMENT $30.98 ROBERT RUNNING
09/17/2015 09/21/2015 THE HOME DEPOT 2801 $20.91 ROBERT RUNNING
09/24/2015 09/28/2015 ESCH CONSTRUCTION SUPPLY $477.98 ROBERT RUNNING
09/28/2015 09/30/2015 THE HOME DEPOT 2801 $58.31 ROBERT RUNNING
09/23/2015 09/24/2015 LILLIE SUBURBAN NEWSPAPER $263.20 DEB SCHMIDT
09/24/2015 09/28/2015 INTAB LLC $46.42 DEB SCHMIDT
09/25/2015 09/28/2015 1000BULBS.COM $54.72 DEB SCHMIDT
09/18/2015 09/25/2015 CINTAS 60A SAP $107.47 SCOTT SCHULTZ
09/18/2015 09/25/2015 CINTAS 60A SAP $260.34 SCOTT SCHULTZ
09/23/2015 09/25/2015 ON SITE SANITATION INC $199.00 SCOTT SCHULTZ
09/28/2015 09/29/2015 GERTEN'S $2,240.75 SCOTT SCHULTZ
09/29/2015 10/01/2015 SPOK INC $16.11 SCOTT SCHULTZ
09/18/2015 09/21/2015 GRAPHIC DESIGN $806.22 FAITH SHEPPERD
09/25/2015 09/28/2015 UNIFORMS UNLIMITED - MPLS $1,294.33 MICHAEL SHORTREED
09/25/2015 09/28/2015 UNIFORMS UNLIMITED - MPLS $324.44 MICHAEL SHORTREED
09/30/2015 10/01/2015 UNIFORMS UNLIMITED INC.$638.00 MICHAEL SHORTREED
09/18/2015 09/21/2015 IN *VIRTUE PRINTING $244.35 ANDREA SINDT
09/24/2015 09/25/2015 PAYPAL *IEHA $120.00 ANDREA SINDT
09/25/2015 09/28/2015 OFFICE DEPOT #1079 $62.97 ANDREA SINDT
09/25/2015 09/28/2015 OFFICE DEPOT #1090 $95.08 ANDREA SINDT
09/30/2015 10/02/2015 OFFICE DEPOT #1090 $78.26 ANDREA SINDT
09/18/2015 09/21/2015 PAWFECTION $16.48 CHRISTINE SOUTTER
09/24/2015 09/25/2015 ACT*RAM/SWANA CONF $240.00 CHRIS SWANSON
09/25/2015 09/28/2015 CHINOOK BOOK $312.00 CHRIS SWANSON
09/23/2015 09/24/2015 MENARDS MAPLEWOOD $32.11 JAMES TAYLOR
09/23/2015 09/24/2015 U OF M CCE NONCREDIT $65.00 TODD TEVLIN
09/28/2015 09/30/2015 THE HOME DEPOT 2801 $21.29 TODD TEVLIN
G1, Attachments
Packet Page Number 41 of 106
09/21/2015 09/22/2015 SQ *STITCH AND CLEAN $10.71 PAUL THIENES
09/17/2015 09/21/2015 OFFICE DEPOT #1090 $69.18 KAREN WACHAL
09/30/2015 09/30/2015 ULINE *SHIP SUPPLIES $157.28 TAMMY WYLIE
09/30/2015 10/02/2015 OFFICE DEPOT #1090 $71.05 TAMMY WYLIE
09/25/2015 09/28/2015 SEARS ROEBUCK 8162 $95.00 SUSAN ZWIEG
09/28/2015 09/30/2015 OFFICE DEPOT #1079 $17.98 SUSAN ZWIEG
09/28/2015 09/30/2015 OFFICE DEPOT #1090 $85.62 SUSAN ZWIEG
$38,939.03
G1, Attachments
Packet Page Number 42 of 106
Check Description Amount
95946 05324 RETAINER FEE - SEPTEMBER 500.00
95947 05215 SOCCER INSTRUCTION - FALL 882.00
95948 04137 KARATE INSTRUCTION AUG-OCT 1,740.88
95949 05028 CITY HALL SOLAR SYSTEM LEASE-OCT 397.00
05028 MCC SOLAR SYSTEM LEASE - OCT 369.00
95950 01973 CAR WASHES AT FREEDOM - SEPT 18.66
95951 00585 NET BILLABLE TICKETS - SEPTEMBER 984.65
95952 05353 CONTRACT GASOLINE - OCTOBER 11,034.24
05353 CONTRACT DIESEL - OCTOBER 7,918.46
05353 ADD'L 3004 GALLONS OF GAS - OCT 6,809.19
95953 02696 INSTALL EMERGENCY GENERATOR-1902 7,300.00
02696 INSTALL EMERGENCY GENERATOR-1902 1,076.93
02696 INSTALL EMERGENCY GENERATOR-1902 654.70
02696 INSTALL EMERGENCY GENERATOR-1902 525.90
95954 04244 2015 FORD F-150 - FLEET 29,790.60
95955 01941 SOCCER TROPHIES 771.68
95956 01337 911 DISPATCH SERVICES - SEPTEMBER 30,453.91
01337 CAD SERVICES - SEPTEMBER 5,824.07
01337 FLEET SUPPORT FEES - SEPTEMBER 458.64
01337 FLEET SUPPORT FEES - SEPTEMBER 427.44
95957 01574 BITUMINOUS MATERIALS 60.38
95958 01830 MOVIE IN THE PARK SET UP/RENTAL 606.00
95959 01811 MDSE FOR RESALE 51.00
95960 03486 BLACK DIRT FOR PARKS & CITY HALL 252.00
95961 03130 CRIMINAL PROSECUTION - SEPT 9,120.93
03130 CODE/ORDINANCE ENFORCEMENT-SEPT 568.54
03130 DATA PRACTICES/BODY CAMERA-SEPT 188.40
95962 00036 CHARITABLE GAMBLING-BOY SCOUT 461 380.00
95963 03921 YOUTH BASKETBALL LEAGUE EXPENSE 3,899.00
95964 03096 REIMB FOR EXP AT CONF (CLGGRANT)494.09
95965 00420 CLEANUP FLEET VEHICLES TO BE SOLD 292.99
95966 00003 ESCROW P DAVELOOSE 2446 HIGHWOOD 300.00
95967 00003 ESCROW RELEASE PACE INC 2363 NEB 100.00
95968 00479 SPEC MIX - CATCH BASIN REPAIR WORK 670.00
95969 00487 ESCROW RELEASE 2438 STILLWATER RD E 300.00
95970 04123 CHARITABLE GAMBLING 1,307.50
95971 05580 ESCROW RELEASE 1800 BRADLEY ST N 3,525.38
95972 04930 REGISTRATION FEE 80.00
95973 02263 BOARDING & DESTRUCTION FEES-SEPT 958.50
95974 05581 CONSULTANT FEES FOR ARBITRATION 1,800.00
95975 05533 REPAIR FIRE TRUCK 381.81
95976 03218 DENIED CVR - NERHEIM/WHITE 593.50
95977 00846 PD PHONE-BASED INTERPRETIVE SRVS 18.62
95978 00532 HR ATTORNEY FEE LABOR REL-SEPT 931.75
95979 05222 TRAINING CONFERENCES 9/8 & 9/15 500.00
95980 01069 REPLACEMENT SHACKLES FOR SWINGS 556.30
95981 02923 TRAINING BLUE CARD - 1/2 CAR RENTAL 162.67
95982 00001 REFUND K CONTRERAS-Y REMBRANDTS 62.00
95983 02001 PHONE SERVICE - OCTOBER 2,757.70
95984 01413 SAFETY CONSULTING/TRAINING 9,226.00
95985 01836 PRINTING FEES FOR MARKETING 543.50
01836 PRINTING FEES FOR MARKETING 288.50
01836 PRINTING FEES FOR MARKETING 288.50
95985 01836 PRINTING FEES FOR MARKETING 288.50
95986 00013 REIMB R MUCHOW - TREE REBATE 100.00
10/20/2015 SAFEASSURE CONSULTANTS INC.
10/20/2015 ST PAUL, CITY OF
10/20/2015 ST PAUL, CITY OF
10/20/2015 ST PAUL, CITY OF
10/20/2015 ST PAUL, CITY OF
10/20/2015 TREE REBATE
10/20/2015 GPRS
10/20/2015 HILLCREST ANIMAL HOSPITAL PA
10/20/2015 JEFFREY W. JACOBS
10/20/2015 KIRVIDA FIRE
10/20/2015 CITY OF ROSEVILLE
10/20/2015 KLINE NISSAN
10/20/2015 LANGUAGE LINE SERVICES
10/20/2015 MADDEN GALANTER HANSEN, LLP
10/20/2015 MARTIN-MCALLISTER
10/20/2015 ONE TIME VENDOR
10/20/2015 ESCROW REFUND
10/20/2015 EULL'S MANUFACTURING CO., INC.
10/20/2015 FRATTALONE COMPANIES INC.
10/20/2015 FRIENDS OF MAPLEWOOD NATURE
10/20/2015 GENERATION BUILDER'S INC.
Check Register
City of Maplewood
10/15/2015
Date Vendor
10/20/2015 ALPHA VIDEO & AUDIO INC
10/20/2015 RAMSEY COUNTY-PROP REC & REV
10/20/2015 RAMSEY COUNTY-PROP REC & REV
10/20/2015 RAMSEY COUNTY-PROP REC & REV
MUSKA ELECTRIC CO
10/20/2015
10/20/2015 MANSFIELD OIL CO
10/20/2015 MANSFIELD OIL CO
10/20/2015
MUSKA ELECTRIC CO
10/20/2015 CHRISTIE BERNARDY
10/20/2015 MANSFIELD OIL CO
10/20/2015 ENERGY ALTERNATIVES SOLAR, LLC
10/20/2015 ERICKSON OIL PRODUCTS INC
10/20/2015 GOPHER STATE ONE-CALL
10/20/2015 CORESTRONG FITNESS LLC
10/20/2015 THE EDGE MARTIAL ARTS
10/20/2015 ENERGY ALTERNATIVES SOLAR, LLC
10/20/2015 MUSKA ELECTRIC CO
10/20/2015 RAMSEY COUNTY-PROP REC & REV
10/20/2015 T A SCHIFSKY & SONS, INC
10/20/2015 MUSKA ELECTRIC CO
10/20/2015 NELSON AUTO CENTER
10/20/2015 PATRICK TROPHIES
10/20/2015 BERNATELLO'S PIZZA
10/20/2015 MN WI PLAYGROUND
10/20/2015 OAKDALE FIRE DEPARTMENT
10/20/2015 CAMPBELL KNUTSON P.A.
10/20/2015 CHARITABLE GAMBLING
10/20/2015 BUBERL BLACK DIRT INC
10/20/2015 CAMPBELL KNUTSON P.A.
10/20/2015 CAMPBELL KNUTSON P.A.
10/20/2015 COTTAGE GROVE ATHLETIC ASSOC.
10/20/2015 ROBERT CREAGER
10/20/2015 DOWNTOWNER DETAIL CENTER
10/20/2015 ESCROW REFUND
G1, Attachments
Packet Page Number 43 of 106
95987 00013 REIMB D SOMMERVOLD - TREE REBATE 100.00
95988 02159 PRIVATE SWIM 8,852.85
95989 03948 BALLROOM DANCE INSTRUCTION 207.00
95990 05578 PLANNING FOR KID CITY PROGRAMMING 16,280.0010/20/2015 Z PUPPETS ROSENSCHNOZ
175,031.8645Checks in this report.
10/20/2015 TREE REBATE
10/20/2015 WHITE BEAR AREA YMCA
10/20/2015 AARON WULFF
G1, Attachments
Packet Page Number 44 of 106
Settlement
Date Payee Description Amount
10/13/2015 MN State Treasurer Drivers License/Deputy Registrar 68,827.58
10/13/2015 MidAmerica HRA Flex plan 14,408.81
10/13/2015 Labor Unions Union Dues 2,205.27
10/13/2015 Empower - State Plan Deferred Compensation 30,697.00
10/14/2015 MN State Treasurer Drivers License/Deputy Registrar 90,768.16
10/14/2015 MN State Treasurer State Payroll Tax 23,401.18
10/15/2015 MN State Treasurer Drivers License/Deputy Registrar 56,747.92
10/15/2015 US Bank Merchant Services Credit Card Billing fee 122.70
10/15/2015 Delta Dental Dental Premium 1,977.72
10/16/2015 MN State Treasurer Drivers License/Deputy Registrar 93,935.44
10/16/2015 MN Dept of Revenue Sales Tax 8,245.00
10/16/2015 MN Dept of Revenue Fuel Tax 25.00
10/16/2015 MN Dept of Revenue MN Care Tax 7,482.00
10/16/2015 Optum Health DCRP & Flex plan payments 1,592.79
400,436.57
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
G1, Attachments
Packet Page Number 45 of 106
CHECK #CHECK DATE EMPLOYEE NAME
27.03
10/09/15 SHEA, STEPHANIE 1,593.17
2,003.88
10/09/15 BENJAMIN, MARKESE 3,490.52
10/09/15 BIERDEMAN, BRIAN 3,901.35
3,187.01
10/09/15 ALDRIDGE, MARK 4,089.58
10/09/15 BAKKE, LONN 3,357.32
10/09/15 BARTZ, PAUL 3,357.32
10/09/15 SHEPPERD, FAITH
10/09/15 BELDE, STANLEY 3,215.17
10/09/15 SHORTREED, MICHAEL 4,379.47
10/09/15 WYLIE, TAMMY 1,123.72
10/09/15 ABEL, CLINT
10/09/15 MECHELKE, SHERRIE 1,212.22
10/09/15 MOY, PAMELA 1,616.31
10/09/15 OSTER, ANDREA 2,027.02
10/09/15 RICHTER, CHARLENE 1,149.34
10/09/15 VITT, SANDRA 1,280.14
10/09/15 WEAVER, KRISTINE 2,507.40
10/09/15 HAAG, KAREN 4,860.99
10/09/15 LO, CHING 834.99
10/09/15 SCHMIDT, DEBORAH 3,248.90
10/09/15 SPANGLER, EDNA 1,212.22
10/09/15 CRAWFORD, LEIGH 1,942.78
10/09/15 LARSON, MICHELLE 2,020.38
10/09/15 ANDERSON, CAROLE 1,232.15
10/09/15 DEBILZAN, JUDY 2,257.97
10/09/15 RUEB, JOSEPH 3,180.20
10/09/15 ARNOLD, AJLA 1,948.53
10/09/15 BEGGS, REGAN 1,803.22
10/09/15 KNUTSON, LOIS 2,503.62
10/09/15 CHRISTENSON, SCOTT 2,137.10
10/09/15 JAHN, DAVID 2,349.91
10/09/15 BURLINGAME, SARAH 2,380.50
10/09/15 KNUTSON, ALEC 348.00
10/09/15 RAMEAUX, THERESE 3,283.59
10/09/15 BUSACK, DANIEL 4,034.44
10/09/15 CARNES, JOHN 2,899.44
10/09/15 CROTTY, KERRY 3,986.42
10/09/15 JUENEMANN, KATHLEEN 430.99
10/09/15 KOPPEN, MARVIN 430.99
10/09/15 SLAWIK, NORA 489.68
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
Exp Reimb,
Severance,
Conversion
incl in AmountAMOUNT
10/09/15 ABRAMS, MARYLEE 430.99
10/09/15 CARDINAL, ROBERT 430.99
COLEMAN, MELINDA 5,925.56
10/09/15 FUNK, MICHAEL 5,079.30
10/09/15 BAUMAN, GAYLE 5,177.28
10/09/15 OSWALD, BRENDA 2,079.08
10/09/15
10/09/15 CARLE, JEANETTE 24.00
10/09/15 JAGOE, CAROL 24.00
10/09/15 MAHRE, GERALDINE
10/09/15 SCHNELL, PAUL 5,196.61
24.00
10/09/15 THOMALLA, CAROL 24.00
10/09/15 CORCORAN, THERESA 2,022.59
10/09/15 KVAM, DAVID 4,506.18
G1, Attachments
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2,962.19
10/09/15 BEITLER, NATHAN 360.08
10/09/15 BOURQUIN, RON 1,234.80
10/09/15 CAPISTRANT, JACOB 205.77
10/09/15 SLATER, BENJAMIN 428.84
3,553.69
10/09/15 ZAPPA, ANDREW 2,325.98
10/09/15 ANDERSON, BRIAN 655.91
865.06
10/09/15 THIENES, PAUL 3,716.48
10/09/15 VANG, PAM 2,045.61
10/09/15 WENZEL, JAY 3,129.33
10/09/15 STEINER, JOSEPH
10/09/15 XIONG, KAO 3,129.33
10/09/15 SYPNIEWSKI, WILLIAM 3,250.56
10/09/15 TAUZELL, BRIAN 3,433.73
10/09/15 THEISEN, PAUL
10/09/15 KONG, TOMMY 3,187.01
805.47
10/09/15 MICHELETTI, BRIAN 3,191.51
10/09/15 MULVIHILL, MARIA 2,500.98
3,109.30
10/09/15 LYNCH, KATHERINE 3,004.33
10/09/15 MARINO, JASON 3,533.44
10/09/15 MCCARTY, GLEN 2,813.08
10/09/15 KREKELER, NICHOLAS
10/09/15 METRY, ALESIA 3,543.57
10/09/15 KROLL, BRETT 3,317.35
10/09/15 LANGNER, SCOTT 3,129.33
10/09/15 LANGNER, TODD
10/09/15 DEMULLING, JOSEPH 3,739.12
10/09/15 DUGAS, MICHAEL 4,527.35
10/09/15 ERICKSON, VIRGINIA 3,417.19
3,869.94
10/09/15 HALWEG, JODI 2,896.03
10/09/15 HAWTHORNE, ROCHELLE 3,057.76
3,504.42
10/09/15 EVERSON, PAUL 4,109.80
10/09/15 HAGEN, MICHAEL 347.23
10/09/15 HALE, JOSEPH 405.00
10/09/15 CRUMMY, CHARLES 160.76
10/09/15 DABRUZZI, THOMAS 2,756.99
10/09/15 DAWSON, RICHARD
10/09/15 BAHL, DAVID 450.00
10/09/15 BASSETT, BRENT 45.01
10/09/15 BAUMAN, ANDREW
10/09/15 CAPISTRANT, JOHN 345.00
10/09/15 COREY, ROBERT 244.37
10/09/15 CRAWFORD - JR, RAYMOND
10/09/15 NYE, MICHAEL 3,830.94
10/09/15 OLDING, PARKER 2,821.16
10/09/15 OLSON, JULIE
10/09/15 SCHOEN, ZACHARY 2,554.49
3,129.33
10/09/15 PARKER, JAMES 3,281.37
10/09/15 PETERSON, JARED 2,232.36
10/09/15 REZNY, BRADLEY 3,175.09
10/09/15 HER, PHENG 3,032.00
10/09/15 HIEBERT, STEVEN 3,385.94
10/09/15 HOEMKE, MICHAEL
10/09/15 JOHNSON, KEVIN 4,068.12
2,426.42
10/09/15 HOFMEISTER, TIMOTHY 503.75
10/09/15 JAMES JR, JUSTIN 464.00
10/09/15 JASKOWIAK, AMANDA 480.00
10/09/15 GABRIEL, ANTHONY 3,631.78
10/09/15 HAWKINSON JR, TIMOTHY 3,335.69
10/09/15 FISHER, CASSANDRA 1,554.44
10/09/15 FORSYTHE, MARCUS 3,225.67
10/09/15 FRITZE, DEREK 3,237.49
G1, Attachments
Packet Page Number 47 of 106
10/09/15 TEVLIN, TODD 2,300.27
10/09/15 BURLINGAME, NATHAN 3,257.59
10/09/15 DUCHARME, JOHN 2,915.02
2,532.67
10/09/15 BUCKLEY, BRENT 2,596.73
10/09/15 DEBILZAN, THOMAS 2,302.50
10/09/15 EDGE, DOUGLAS 2,383.59
10/09/15 JONES, DONALD 2,302.50
10/09/15 MEISSNER, BRENT 2,300.27
10/09/15 NAGEL, BRYAN 3,803.10
1,238.02
3,218.10
10/09/15 STREFF, MICHAEL 3,009.70
10/09/15 SVENDSEN, RONALD 3,752.37
10/09/15 TROXEL, REID 308.65
10/09/15 RANK, PAUL 617.30
10/09/15 RICE, CHRISTOPHER 257.22
615.00
10/09/15 PETERSON, ROBERT 3,536.92
10/09/15 POWERS, KENNETH 257.21
10/09/15 RAINEY, JAMES 565.87
10/09/15 RANGEL, DERRICK 446.91
10/09/15 PARROW, JOSHUA 511.22
10/09/15 PETERSON, MARK
10/09/15 OLSON, JAMES 2,896.03
10/09/15 OPHEIM, JOHN 585.00
LINDER, TIMOTHY 3,012.60
10/09/15 LOCHEN, MICHAEL 360.15
10/09/15 MERKATORIS, BRETT 231.51
10/09/15 KERSKA, JOSEPH 1,061.02
10/09/15 KONDER, RONALD 527.31
10/09/15 KUBAT, ERIC 2,993.87
10/09/15 ZIEMAN, SCOTT 160.00
10/09/15 JANASZAK, MEGHAN 1,985.97
10/09/15 LOVE, STEVEN 3,929.32
10/09/15 THOMPSON, MICHAEL 5,152.44
10/09/15 OSWALD, ERICK 2,364.52
10/09/15 RUIZ, RICARDO 1,902.67
10/09/15 RUNNING, ROBERT
10/09/15 ENGSTROM, ANDREW 2,935.88
10/09/15 JAROSCH, JONATHAN 3,368.43
10/09/15 LINDBLOM, RANDAL 3,236.31
2,811.37
10/09/15 CORTESI, LUANNE 1,814.98
10/09/15 SINDT, ANDREA 2,654.60
10/09/15 BRINK, TROY
10/09/15 RODDY, BRETT 237.93
10/09/15 RODRIGUEZ, ROBERTO 408.33
10/09/15 SEDLACEK, JEFFREY
10/09/15 GERVAIS-JR, CLARENCE 4,239.86
10/09/15 LUKIN, STEVEN 4,939.44
10/09/15 ZWIEG, SUSAN
10/09/15 MONDOR, MICHAEL 3,958.19
10/09/15 MONSON, PETER 360.09
10/09/15 MORGAN, JEFFERY
10/09/15 NOWICKI, PAUL 389.04
334.32
10/09/15 NEILY, STEVEN 475.85
10/09/15 NIELSEN, KENNETH 405.00
10/09/15 NOVAK, JEROME 3,197.70
10/09/15 PACHECO, ALPHONSE 450.14
10/09/15 HUTCHINSON, JAMES 435.00
10/09/15
10/09/15 JUREK, GREGORY 205.78
10/09/15 KANE, ROBERT 645.00
10/09/15 KARRAS, JAMIE
10/09/15 IMM, TRACY 263.64
10/09/15 JANSEN, CHAD 598.04
282.94
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10/09/15 RUZICHKA, JANICE 237.50
10/09/15 SKRYPEK, JOSHUA 504.02
10/09/15 ST SAUVER, CRAIG 535.50
10/09/15 WISTL, MOLLY 244.38
3,856.84
10/09/15 WILBER, JEFFREY 1,808.97
10/09/15 BARAHONA, FREYA 353.25
10/09/15 CRANDALL, KRISTA 103.96
10/09/15 DIONNE, ANN 299.27
10/09/15 EVANS, CHRISTINE 2,049.31
10/09/15 GIBSON, CHRISTINE 2,021.81
2,185.60
60.00
10/09/15 PIEPER, THEODORE 87.50
10/09/15 ROBBINS, AUDRA 3,570.21
10/09/15 ROBBINS, CAMDEN 319.00
52.25
10/09/15 BRENEMAN, NEIL 2,533.34
10/09/15 COLLOVA, MATT 93.50
10/09/15 DIEZ, ANTONIO 105.00
10/09/15 ETTER, LAURA 42.00
10/09/15 GORACKI, GERALD 67.50
10/09/15 GUENTHER, THOMAS 720.00
1,951.57
3,518.07
10/09/15 LORENZ, DANIELA 420.00
10/09/15 MARTIN, MICHAEL 3,338.93
10/09/15 BRASH, JASON 2,855.87
888.16
10/09/15 HAYMAN, JANET 1,090.38
10/09/15 HUTCHINSON, ANN 2,845.81
10/09/15 SOUTTER, CHRISTINE 800.63
10/09/15 WACHAL, KAREN 1,010.19
10/09/15 GAYNOR, VIRGINIA 3,478.53
10/09/15 HOIER, KARA 948.46
1,902.67
4,922.81
10/09/15 HAMRE, MILES 1,852.00
10/09/15 HAYS, TAMARA 1,902.67
10/09/15 HINNENKAMP, GARY 2,509.60
10/09/15 KRECH, TRAVIS 288.00
10/09/15 KUHN, MATTHEW 351.00
10/09/15 O'CONNER, TERRINA
10/09/15 HENDRICKS, JENNIFER 425.77
10/09/15 HOFMEISTER, MARY 1,374.71
522.00
10/09/15 HAAG, MARK 2,532.67
10/09/15 JENSEN, JOSEPH 1,815.47
10/09/15 SCHULTZ, SCOTT
10/09/15 HEYER, DYLAN 14.00
10/09/15 JACOBS, ROCHELLE 240.00
10/09/15 MOUA, CHEE
10/09/15 TAYLOR, JAMES 3,400.88
10/09/15 VUKICH, CANDACE 487.50
10/09/15 ADAMS, DAVID
10/09/15 WEIDNER, JAMES 1,760.00
10/09/15 WELLENS, MOLLY 1,916.82
10/09/15 BJORK, BRANDON
10/09/15 JOHNSON, ELIZABETH 1,590.05
10/09/15 KROLL, LISA 2,092.37
10/09/15 FINWALL, SHANN
10/09/15 CARVER, NICHOLAS 4,473.03
10/09/15 SWAN, DAVID 2,939.57
10/09/15 SWANSON, CHRIS
10/09/15 BIESANZ, OAKLEY 1,752.35
10/09/15 DEAVER, CHARLES 899.66
10/09/15 GERNES, CAROLE
10/09/15 KONEWKO, DUWAYNE
10/09/15 NAUGHTON, JOHN 2,442.98
10/09/15 NORDQUIST, RICHARD 2,412.63
10/09/15 ORE, JORDAN
G1, Attachments
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184.58
99101862
99101863
10/09/15 GRANADOS, ERWIN 150.00
10/09/15 AUBUCHON, IMAGINARA 149.50
10/09/15 BERGO, CHAD 2,907.76
10/09/15 FOWLDS, MYCHAL 4,296.38
10/09/15 FRANZEN, NICHOLAS 3,212.56
10/09/15 PRIEM, STEVEN 2,585.69
10/09/15 WOEHRLE, MATTHEW 2,378.13
10/09/15 XIONG, BOON 1,665.07
10/09/15 REILLY, MICHAEL 2,059.39
10/09/15 STEFFEN, MICHAEL 108.00
10/09/15 COUNTRYMAN, BRENDA 1,360.00
10/09/15 DOUGLASS, TOM 2,238.15
10/09/15 PRINS, KELLY 2,003.88
10/09/15 MAIDMENT, COLIN 798.08
10/09/15 MALONEY, SHAUNA 72.00
10/09/15 DUNKEL, TYLER 189.00
10/09/15 HEINTZ, JOSHUA 198.00
10/09/15 KRECH, ELAINE 689.92
10/09/15 CRAYNE, WILLIAM 108.00
10/09/15 FRANZMEIER, EILEEN 103.50
10/09/15 GRACE, EMILY 291.38
252.00
10/09/15 LANGER, CHELSEA 109.25
10/09/15 MOSLOSKI, JESSICA 103.50
10/09/15 AUSTIN, CATHERINE
10/09/15 WAGNER, JODY
CRAWFORD, SHAWN 562.5010/09/15
10/09/15 WAKEM, CAITLYN 72.00
10/09/15 YANG, JUDY 143.00
10/09/15 BILJAN, MERANDA
10/09/15 ELLISON, LELIA 135.00
162.00
10/09/15 BOSLEY, CAROL 90.00
10/09/15 BUTLER-MILLER, JADE 112.50
10/09/15
10/09/15 TUPY, MARCUS 96.00
10/09/15 ROLLERSON, TERRANCE 60.76
10/09/15 SCHERER, KATHLENE 82.07
27.38
37.50
10/09/15 GARTNER, DARYL 76.50
10/09/15 GRUENHAGEN, LINDA 339.71
10/09/15 HAASCH, ANGELA 66.50
10/09/15 JOHNSON, BARBARA 459.64
10/09/15 LAMSON, ELIANA
10/09/15 BAUDE, SARAH 14.06
10/09/15 BEAR, AMANDA 89.25
CHRISTAL, JENNIFER 20.00
10/09/15 SCHREIER, ROSEMARIE 239.96
10/09/15 SMITH, ANN 41.60
10/09/15 SMITH, JEROME
10/09/15 TRUONG, CHAU 56.00
168.00
226.00
10/09/15 SMITLEY, SHARON 248.42
10/09/15 THOMPSON, SARA 89.06
10/09/15 TREPANIER, TODD 313.89
10/09/15 MCKILLOP, AMANDA 107.26
10/09/15 MUSKAT, JULIE 98.64
10/09/15 NITZ, CARA
10/09/15 RICHTER, DANIEL 114.90
442.79
10/09/15 OHS, CYNTHIA 174.38
10/09/15 RANEY, COURTNEY 946.66
10/09/15 RESENDIZ, LORI 2,994.05
10/09/15 BUTLER, ANGELA 118.63
10/09/15 DEMPSEY, BETH 318.77
10/09/15 ERICKSON-CLARK, CAROL
10/09/15 HOLMBERG, LADONNA 153.76
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99101864
512,417.07
10/09/15 VANG, VICHAI 300.00
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G2
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Gayle Bauman, Finance Director
DATE: October 20, 2015
SUBJECT: Approval of 2015 Budget Adjustments for Debt Service Funds
Introduction
Budgets for debt service funds need to be established and/or adjusted to account for bonds that
were issued in 2014 and in 2015. The original budget amounts were estimated because the
actual amounts were not known at the time.
Background
$8,435,000 Increase 362-000-000-4810 to account for the refunding of the bond
$ 246,040 Increase 369-000-000-4820 to account for interest costs on the new bond
$ 9,400 Increase 370-000-000-4820 to account for interest costs on the new bond
$ 32,110 Increase 371-000-000-4820 to account for interest costs on the new bond
$ 5,000 Decrease 371-000-000-4810 to adjust for principle costs on the new bond
$ 91,120 Increase 373-000-000-4481 to account for issuance costs on the new bond
Also, budget adjustments need to be made to funds 405 (Capital Improvement Projects) and
539 (14-01 Gladstone Phase II) to account for the bond proceeds, issuance costs and
project/equipment costs associated with the issuance of the 2015B bonds.
Budget Impact
The financial impacts to the City were discussed when Council approved the issuance of the
bonds.
Recommendation
It is recommended that the Council authorize the Finance Director to make all entries necessary
to account for the budget adjustments listed above.
Packet Page Number 52 of 106
G3
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Gayle Bauman, Finance Director
DATE: October 20, 2015
SUBJECT: Approval to Close Debt Service Funds
Introduction
Three debt service funds need to be closed because the bonds have been called and
refinanced by refunding bonds.
Background
The Refunding Bonds Series 2013A, 2014B and 2015C were issued to refinance the Bonds
Series 2004D, 2004C and 2010A, respectively. The transfers listed below are needed for the
refunding bonds to close the funds.
From To
Amount Fund Series Fund Series
$428,513.29 367 2013A Bonds 350 2004D Bonds
1,678,302.17 370 2014B Bonds 349 2004C Bonds
7,551,964.45 373 2015C Bonds 362 2010A Bonds
Any outstanding transactions not accounted for in the transfers above for the closed funds will
be coded to the refunding bond fund. Balance sheet accounts related to taxes and special
assessments will also need to be moved to the new funds.
Budget Impact
There is no financial impact to the city as the proposal is to transfer money between funds.
Recommendation
It is recommended that the Council authorize the Finance Director to make all entries necessary
to account for the transfers listed above and to move any remaining balance sheet accounts to
the new funds.
Packet Page Number 53 of 106
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Gayle Bauman, Finance Director
DATE: October 20, 2015
SUBJECT: Approval of Annual Maplewood Historical Society Payment
Introduction
On September 11, 2001, the City Council approved a motion to include a $2,000 payment to the
Maplewood Historical Society in the city’s budget each year.
This year’s payment of $2,000 needs to be authorized.
The request was made by Council in 2014 that the Historical Society provide financial reports to
the City each year. The information received was summarized into the attached, and it appears
that the $2,000 is reflected in the Donations line item under the Revenue section and that it was
utilized for general operating expenses of the site.
Budget Impact
This annual payment has been incorporated in the 2015 Budget.
Recommendation
Council authorization is needed annually to make the $2,000 payment because it is not a
required payment. Staff is asking the council to approve the payment for 2015.
Attachments
1.2014 Annual Report
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G4, Attachment 1
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G4, Attachment 1
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Revenues:
Community Outreach 213
Donations 5,195
Dues 984
Gift Shop 571
Grants 27,889
Interest 59
Miscellaneous 83
Site Rentals 49,784
Social Events 10,585
Total revenues 95,363
Expenses:
Grants 30,279
Site Rentals 14,566
Social Events 4,614
Utilities 6,480
Insurance 2,156
Payroll 6,438
Miscellaneous 18,873
Total expenses 83,407
Net Income 11,956
MAPLEWOOD AREA HISTORICAL SOCIETY
Revenues & Expenses -Summarized
2014
G4, Attachment 1
Packet Page Number 57 of 106
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Martin, AICP, Economic Development Coordinator
DATE: October 19, 2015
SUBJECT: Approval of Tax Base Revitalization Account Grant Agreement for
Villages at Frost and English
Introduction
On June 24, 2015, the Metropolitan Council approved the city of Maplewood’s tax base
revitalization account (TBRA) grant request for $77,900. This grant money will be used to assist
Sherman Associates with part of the demolition of the Maplewood Bowl site and associated
costs related to contamination clean up. The city council approved the original grant request
application at its meeting on April 27, 2015.
Discussion
The city of Maplewood partnered with Sherman Associates to apply for this grant from the
Metropolitan Council. The grant will go towards paying for asbestos abatement, soil remediation
and the sealing of a monitoring well. Attached to this report is a grant agreement outlining the
responsibilities of the Metropolitan Council and the city of Maplewood. After the council
approves this agreement, it will be signed by the mayor and city manager and then forwarded
on to the Metropolitan Council to complete its execution.
Budget Impact
Agreeing to the terms of the grant agreement has no impact on the city’s budget.
Recommendation
Authorize the mayor and city manager to sign and execute the attached grant agreement
between the city of Maplewood and Metropolitan Council.
Attachments
1. Grant Agreement between city and Metropolitan Council
G5
Packet Page Number 58 of 106
GRANTEE: City of Maplewood GRANT NO. SG-03116
PROJECT: Villages at Frost and English
GRANT AMOUNT: S77,900 FUNDING CYCLE: Spring 2015
COUNCIL ACT10N:June 24,2015 EXPIRAT10N DATE: June 30,2018
TAX BASE REVITALIZAT10N ACCOllNT
CONTAⅣIINATION CLEANUP GRANT PROGRAⅣIMETROPOLITAN LIVABLE COMMUNITIES ACT
GRANT AGREEMENT
THIS GRANT AGREEMENT ("Agreement") is made and entered into by the Metropolitan Council
("Council") and the Municipality or Development Authority identified above as "Grantee."
WHEREAS, Minnesota Statutes section 473.251 creates the Metropolitan Livable Communities
Fund, the uses of which fund must be consistent with and promote the purposes of the Metropolitan
Livable Communities Act ("LCA") and the policies of the Council's Metropolitan Development
Guide;and
WHEREAS, Minnesota Statutes sections 473.251 and 473.252 establish within the Metropolitan
Livable Communities Fund a Tax Base Revitalization Account and require the Council to use the
funds in the account to make grants to Municipalities or Development Authorities for the cleanup of
polluted land in the seven-county metropolitan area; and
WHEREAS, the Grantee is a Municipality or a Development Authority as defined in Minnesota
Statutes section 473.252, subdivisions I and 1a; and
WHEREAS, the Grantee seeks funding in connection with an application for Tax Base Revitalization
Account funds submitted in response to the Council's notice of availability of grant funds for the
"Funding Cycle" identified above and will use the grant funds made available under this Agreement
to help fund the "Project" identified in the application; and
WHEREAS, the Council awarded Tax Base Revitalization Account grant funds to the Grantee
subject to any terms, conditions or clarifications stated in its Council Action, and with the
understanding that the Project identified in the application will proceed to completion in a timely
manner, all grant funds will be expended prior to the "Expiration Date" identified above, and Project
development or redevelopment construction will have "commenced" before the Expiration Date.
NOW THEREFORE, in reliance on the above statements and in consideration of the mutual
promises and covenants contained in this Agreement, the Grantee and the Council agree as follows:
207D"υ (セ all ψ
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Packet Page Number 59 of 106
I-.\\ B,ASF_ REVI'1".\LtZ.\TION,{('('Ot,NI'
CONTAMINATION CLEANUP GRANT PROGRAM
L DEFINITIONS
1.01. Definition of Terms. The terms defined in this section have the meanings given them in this
section unless otherwise provided or indicated by the context.
(a) Cleonup Costs or Costs. "Cleanup Costs" or "Costs" means:
(l) For hazardous waste or substance contamination, the cost of implementing a voluntary
response action plan approved by the Minnesota Pollution Control Agency under Minnesota
Statutes section I158.175, subdivision 3.
(2) For asbestos contamination, the cost of implementing a project-specific asbestos project
plan for the Site and performing asbestos-related work which is carried out by contractors
or subcontractors licensed or certified by the Commissioner of Health under the Minnesota
Asbestos Abatement Act, Minnesota Statutes sections 326.70 to 326.81, in accordance
with rules prescribed by the Commissioner of Health related to asbestos abatement and
asbestos management activity, and meeting the federal Asbestos Hazard Emergency
Response Act ("AHERA") standards for asbestos.
(3) For petroleum contamination, the cost of implementing a corrective action plan for the
Site approved by the Minnesota Pollution Control Agency under Minnesota Statutes
chapter I l5C.
(4) For lead abatement, the cost of lead abatement work performed by certified contractors
consistent with all applicable federal and state laws, rules and standards governing lead
abatement or regulated lead work on residential or commercial properties.
(b) Commenced. For the purposes of Sections 2.08 and 5.03, "commenced" means significant
physical improvements have occurred in furtherance of the Project (e.g., a foundation is being
constructed or other tangible work on a structure has been initiated). In the absence of
significant physical improvements, visible staking, engineering, land surveying, soil testing,
cleanup site investigation, or pollution cleanup activities are not evidence of Project
commencement for the purposes of this Agreement.
(c) Council Actiot. "Council Action" means the action or decision of the goveming body of the
Metropolitan Council, on the meeting date identified at Page I of this Agreement, by which the
Grantee was awarded Tax Base Revitalization Account grant funds.
(d) Development Authority. "Development Authority" means a statutory or home rule charter city,
housing and redevelopment authority, an economic development authority, or a port authority in
the metropolitan area as defined by Minnesota Statutes section 473.121, subdivision 2.
(e) Municipality. "Municipality" means a statutory or home rule charter city or town participating
in the Local Housing Incentives Program under Minnesota Statutes section 473.254, or a county
in the metropolitan area as defined by Minnesota Statutes section 473.121, subdivision 2.
2015 TBM ('lean (lp
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'I'AX Ii.,\SE Rt_\',tTALIZATIO N .tC('Oti\ t
CONTAMINATION CLEANUP GRANT PROGRAM
(0 Participating Municipolity. "Participating Municipality" means a statutory or home rule charter
city or town that has elected to participate in the Local Housing Incentive Account program and
negotiated affordable and life-cycle housing goals for the Municipality pursuant to Minnesota
Statutes section 473.254.
(g) Project. Unless clearly indicated otherwise by the context of a specific provision ofthis Agreement,
"Project" means the development or redevelopment project identified in the application for Tax
Base Revitalization Account funds for which grant funds were requested. Grant-funded activities
typically are components of the Project.
(h) Project Costs. "Project Costs" means all costs as defined in Minnesota Statutes section 116J.552,
subdivision 7.
(i) .Sire. "Site" means the polluted land proposed by the Grantee to be cleaned up and located both
within the metropolitan area and within a Participating Municipality.
II. GRANT FUNDS
2.01. Source of Funds. The grant funds made available to the Grantee under this Agreement are
from the Tax Base Revitalization Account of the Metropolitan Livable Communities Fund. The grant
funds are derived from the area-wide tax imposed under Minnesota Statutes chapter 473F and are not
from federal sources.
2.02. Total Grant Amount. The Council will grant to the Grantee the "Grant Amount" identified
at Page I of this Agreement. Notwithstanding any other provision of this Agreement, the Grantee
understands and agrees that any reduction or termination of Tax Base Revitalization Account funds
made available to the Council may result in a like reduction in the Grant Amount made available to
the Grantee.
2.03. Authorized Use of Grant Funds. The Grant Amount made available to the Grantee under
this Agreement shall be used only for Cleanup Costs for the cleanup of the Site described in the
application for Tax Base Revitalization Account funds. A Project Summary that identifies eligible
uses of the grant funds as approved by the Council is attached to and incorporated into this Agreement
as Attachment A. Aerial photography or drawings that identify the specific location(s) within the
Project boundaries or the Site(s) for which cleanup grant funds must be used is attached to and
incorporated into this Agreement as Attachment B. Grant funds must be used for cleanup of the Site
which must be located in a Participating Municipality. If consistent with the application and subject
to the limitations in Minnesota Statutes section 116J.556, the Grantee may use the grant funds to
provide a portion of the local match requirement for Project Costs that qualify for a grant under
Minnesota Statutes sections I l6J.55l to I16J.557.
2.04. Ineligible Uses. Grant funds must be used for costs directly associated with the specific
proposed Project activities for which the grant funds were awarded and shall not be used for "soft
costs" such as: administrative overhead; travel expenses; legal fees; insurance; bonds; permits,
licenses or authorization fees; costs associated with preparing grant proposals or applications; operating
expenses; planning costs, including comprehensive planning costs; and prorated lease and salary
costs. Grant funds may not be used for costs of Project activities that occurred prior to the grant
award, unless the pre-award costs were for:
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(a) Site investigation work that occurred within 180 days of the Funding Cycle application due date
and is identified as a grant-funded activity in Attachment A; or
(b) Project cleanup activities that occurred within 180 days of the Funding Cycle application due
date that were expressly approved by the Council Action and are described or identified in
Attachments A and B.
A detailed list of ineligible and eligible costs is available from the Council's Livable Communities
program office. Grant funds also shall not be used by the Grantee or others to supplant or replace:
(a) grant or loan funds obtained for the Project from other sources; or (b) Grantee contributions to the
Project, including financial assistance, real property or other resources of the Grantee; or (c) funding
or budgetary commitments made by the Grantee or others prior to the Council Action, unless
specifically authorized in Attachment A. The Council shall bear no responsibility for cost overruns
which may be incurred by the Grantee or others in the implementation or performance of the Project
activities. The Grantee agrees to comply with any "business subsidy" requirements of Minnesota
Statutes sections I16J.993 to I16J.995 that apply to the Grantee's expenditures or uses of the grant
funds.
2.05. Loans for Low-Income Housing Tax Credit Projects. If consistent with the application
and the Project activities described in Attachment A or if requested in writing by the Grantee, the .
Grantee may structure the grant assistance to the Project as a loan so the Project Owner can take
advantage of federal and state low-income housing tax credit programs. The Grantee may use the
grant funds as a loan for a low-income housing tax credit Project, subject to the terms and conditions
stated in Sections 2.03 and2.04 andthe following additionalterms and conditions:
(a) The Grantee covenants and represents to the Council that the Project is a rental housing project
that received or will receive an award of low-income housing tax credits under section 42 of the
Internal Revenue Code of 1986, as amended, and the low-income housing tax credit program
administered by the Minnesota Housing Finance Agency.
(b) The Grantee will execute a loan agreement with the Project Owner. Prior to disbursing any
grant funds for the Project, the Grantee will provide to the Council a copy of the loan agreement
between the Grantee and the Project Owner.
(c) The Grantee will submit annual written reports to the Council that certify: (l) the grant funds
continue to be used for the Project for which the grant funds were awarded; and (2) the Project
is a "qualified low-income housing project" under section 42 of the Internal Revenue Code of
1986, as amended. This annual reporting requirement is in addition to the reporting
requirements stated in Section 3.03. Notwithstanding the Expiration Date identified at Page I
of this Agreement and referenced in Section 5.01, the Grantee will submit the annual
certification reports during the initial "compliance period" and any "extended use period," or
until such time as the Council terminates this annual reporting requirement by wriuen notice to
the Grantee.
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TAXl〕ASII REVITALIZAT10ヽ .ヽ (て ｀()LNT
CONTAⅣIINAT10N CLEANUP GRANT PROGRAルI
(d)The grant funds made available to the Grantee and disbursed to the Ppject Owner by the
Grantec in the follll of a loan may be used only for the grant―eligible acJvlies and Ppject
components for which the Grantee was awardcd the grant funds. For the purpoSCS Of this
Agreemcnt,the tellll“Prttect OWner''mcansthc current Prdect OWner and any Prdect OWner
successor(S)。
(C) Pursuant to Section 2.04,the grant funds made availablc to the Grantee and disburscd to the
Pr●eCt OWncr in the follli of a loan shali not be used by the Grantee,the PraCCt Owner or
others to supplant or rcplace:(1)grantOrloan funds obtained forthc Praect from othersources;
or(2)Grantee contributions to the Praect,including inancial assistance,real property or other
resources of the Grantee;or(C)funding or budgetary commitments madc by the Grantee or
others priorto the Council Action,unless specincaHy authorized in Attachment A. The Council
wili notrnake the grant funds available to thc Grantee in a lump sum payment,but will disburse
the grant funds to the Grantee on a reirnburscmcnt basis pursuant to Section 2.10.
(O By eXecuting this Agreement,the Grantee:(1)aCknOwledges that the Council expects the loan
will bc repaid so the grant funds may be used to help fund other activities consistent with the
requirements of thc Metropolitan L市 able Communities Act(2)covenants,represents and
warrants to the Councilthatthe Grantee's loan to the P"ject Owner wili meet aH applicable low―
income housing tax credit program requirements under section 42 ofthe lntemal Rcvcnuc Code
of 1986,as amendcd(the``COde"),and the low…income housing tax credit progranl adnlinistered
by the Minnesota Housing Finance Agency;and(3)agreCS tO administer ls loan to the Praect
Owner consistent with federal and state low―income housing tax credit progranl requirements。
(g)The Grantee win,atits own expensc,use diligent efforts to rccover loan pЮ cceds:(1)when the
Pη ject Owner becomes obligated to repay the Grantee's loan or defaults on the Grantee's loan;
(2)when the inidal thiny―year ttcompliance pe」od''explcs,unless the Council agrees in writing
that the Grantee may make the grant funds available as a loan to the Prttcct OWner for an
“extended use period'';and(3)if nonCOmpliancc with low‐income housing tax credit program
requirements or some other evcnt triggers the P,ject OWner's repayment obligations under its
loan agreement with the Grantee. The Grantee must repay to the Council aH loan repayment
amounts the Grantee receives from the PraCct owner.The Grantce shali not bc obligated to
repay the grant funds to the Council except to the extent the Pttect OWner repays its loan to
the Grantee,provided the Grantec has exercised the reasonable degrec of diligence and used
adrninistrative and legal remedies a rcasonable and prudent public housing agency would use
to obtain payment on a loan,taking into consideration(ifappHcable)the subordinated nature of
the loan.At its discrction,the Council may:(1)pellllit thc Grantee to use the loan repayment
from the P"ject Owncr to continue supporting affordable housing components ofthe Prdect;
or(2)require the Grantce to remitthe grant funds to the Council.
(h) If the Grantee eams any interest or other income from its loan agreement with the PrdeCt
Owner,the Grantee will:(1)uSe the interest eamings or income only for the purposes of
implemendng the PЮ ject act市 Lies for which the grant was awarded;or(2)rem■the interest
eamings or income to the Council. The Grantee is not obligated to eam any interest or other
income from its loan agreement whh the Praect owner,except to the extent required by any
applicable law.
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CONTAMINATION CLEANUP GRANT PROGRAM
2.06. Deferred Loans. If consistent with the application and the Project summary, the Grantee may
use the grant funds to make deferred loans (loans made without interest or periodic payments) for the
purposes of implementing the Project activities described or identified in Attachments A and B. The
Grantee will submit annual written reports to the Council that report on the uses of the grant funds.
The form and content of the report will be determined by the Council. This annual reporting
requirement is in addition to the reporting requirements stated in Section 3.03. Notwithstanding the
Expiration Date identified at Page I of this Agreementand referenced in Section 5.01, the Grantee
will submit the annual reports until the deferred loan is repaid, or until such time as the Council
terminates this annual reporting requirement by written notice from the Council. At its discretion,
the Council may: (a) permit the Grantee to use loan repayments to continue supporting affordable
housing components of the Project; or (b) require the Grantee to remit the grant funds to the Council.
2.07, Restrictions on Loans or Grants by Subgrantees. The Grantee shall not permit any
subgrantee or subrecipient to use the grant funds for loans or grants to any subrecipient at any tier
unless the Grantee obtains the prior written consent of the Council. The requirements of this
Section 2.07 shall be included in all subgrants.
2.08. Project Commencement and Changes. The Project for which grant funds were requested
must be "commenced" prior to the Expiration Date. The Grantee must promptly inform the Council
in writing of any significant changes to the Project for which the grant funds were awarded, as well as
any potential changes to grant-funded activities described or identified in Attachments A and B.
Failure to inform the Council of any significant changes to the Project or significant changes to grant-
funded components of the Project, and use of grant funds for ineligible or unauthorized purposes, will
jeopardize the Grantee's eligibility for future LCA awards. Grant funds will not be disbursed prior
to Council approval of significant changes to either the Project or grant-funded activities described
or identified in Attachments A and B.
2.09. Loss of Grant Funds. The Grantee agrees to remit to the Council in a prompt manner: any
unspent grant funds, including any grant funds that are not expended prior to the Expiration Date
identified at Page I of this Agreement; any grant funds that are not used for the authorized purposes;
and any interest earnings described in Section 2.ll that are not used for the purposes of implementing
the grant-funded Project activities described or identified in Attachments A and B. For the purposes
of this Agreement, grant funds are "expended" prior to the Expiration Date if the Grantee pays or is
obligated to pay for expenses of eligible grant-funded Project activities that occurred prior to the
Expiration Date and the eligible expenses were incurred prior to the Expiration Date. Unspent or
unused grant funds and other funds remitted to the Council shall revert to the Council's Tax Base
Revitalization Account for distribution through application processes in future Funding Cycles or as
otherwise permitted by law.
2.10. Payment Request Forms, Documentation, and Disbursements. The Council will disburse
grant funds in response to written payment requests submitted by the Grantee and reviewed and
approved by the Council's authorized agent. Written payment requests shall be made using payment
request forms, the form and content of which will be determined by the Council. Payment request
and other reporting forms will be provided to the Grantee by the Council. Payment requests must include
the following documentation:
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(a) Contaminated fill disposal documentation (showing unit rates, one manifest per truck per load,
and weight/load tickets);
(b) A spread sheet matching manifest, load tickets and final weights; and
(c) Consultant/contractor invoices showing the time period covered by the invoice; the specific
grant-funded Project activities conducted or completed during the authorized time period within
which eligible costs may be incurred; and documentation supporting expenses including
subcontractor and consultant invoices showing unit rates and quantities. Subcontractor markups
shall not exceed ten percent (10%).
The Council will disburse grant funds on a reimbursement basis or a "cost incurred" basis. The
Grantee must provide with its written payment requests documentation that shows grant-funded
Project activities actually have been completed. Subject to verification of each payment request form
(and the required documentation) and approval for consistency with this Agreement, the Council will
disburse a requested amount to the Grantee within two (2) weeks aftei receipt of a properly completed
and verified payment request form.
2.11. Interest Earnings. If the Grantee earns any interest or other income from the grant funds
received from the Council under this Agreement, the Grantee will use the interest eamings or income
only for the purposes of implementing the Project activities described or identified in Attachments A
and B.
2.12. Effect of Grant. Issuance of this grant neither implies any Council responsibility for the
contamination at the Site nor imposes any obligation on the Council to panicipate in the cleanup of
the Site contamination or in the Cleanup Costs beyond the Grant Amount of this Agreement. By
awarding grant funds to the Grantee for the Project and executing this Agreement, the Council
assumes no responsibility for: (a) any damage to persons, property, or the environment caused by
Site cleanup activities or implementation of the Project; or (b) determining whether intended uses of
the Site identified in the grant application or potential future uses of the Site, including any residential
uses, are suitable for the Site.
2.13. Affordability Term. If the Project for which the grants were awarded includes affordable
housing units, the Grantee shall, through written instruments or otherwise, ensure the affordable units
will remain affordable for a minimum period of fifteen (15) years. The Grantee's obligation under
this section may be satisfied if other Project funding sources (e.g.,the Minnesota Housing Finance
Agency or HUD) or state or federal laws (e.g., low-income housing tax credit programs) require an
affordability term of at least fifteen (15) years. For the purposes of this section, "affordable housing
unit" means a unit that is affordable to households at 80 percent or less of the Area Median Income
("AMI"), as established by HUD, unless the Grantee's application stated an affordability standard
lowerthan 80 percent of AMI, in which case the Grantee's lower affordability standard shall apply.
The affordability requirements of this section shall survive the expiration or termination of this
Agreement.
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CONTAMINATION CLEANUP GRANT PROGRAM
2.14. Affirmative Fair Housing Marketing Plans. If the Project for which the grants were
awarded is a housing project, or includes housing units (whether market rate or affordable), the
Grantee shall, through written instruments or otherwise, ensure the Project owner (and any subsequent
owner(s)) adopts and implements an affirmative fair housing marketing plan for Project housing units.
For the purposes of this section, "affirmative fair housing marketing plan" means an affirmative fair
housing marketing plan that substantially conforms to affirmative fair housing marketing plans
published by the U.S. Department of Housing and Urban Development ("HUD"). The affirmative
fair housing marketing plan requirement under this section shall continue for the minimum
affordability term specified in Section 2.13 and shall survive the expiration or termination of this
Agreement.
III. ACCOUNTING, AUDIT AND REPORT REQUIREMENTS
3.01. Accounting and Records. The Grantee agrees to establish and maintain accurate and
complete accounts and records relating to the receipt and expenditure of all grant funds received from
the Council. Notwithstanding the expiration and termination provisions of Sections 5.01 and 5.02,
such accounts and records shall be kept and maintained by the Grantee for a period of six (6) years
following the completion of the Project activities described or identified in Attachments A and B or
six (6) years following the expenditure of the grant funds, whichever occurs earlier. Accounting
methods shall be in accordance with generally accepted accounting principles.
3.02. Audits. The above accounts and records of the Grantee shall be audited in the same manner
as all other accounts and records of the Grantee are audited and may be audited or inspected on the
Grantee's premises or otherwise by individuals or organizations designated and authorized by the
Council at any time, following reasonable notification to the Grantee, for a period of six (6) years
following the completion of the Project activities or six (6) years following ihe expenditure of the
grant funds, whichever occurs earlier. Pursuant to Minnesota Statutes section 16C.05, subdivision 5,
the books, records, documents and accounting procedures and practices of the Grantee that are
relevant to this Agreement are subject to examination by the Council and either the Legislative
Auditor or the State Auditor, as appropriate, for a minimum of six (6) years.
3.03. Report Requirements. The Grantee will report to the Council on the status of the project
activities described or identified in Attachments A and B and the expenditures of the grant runas.
Submission of properly completed payment request forms (with proper documentation) required
under Section 2.10 will constitute periodic status reports. Within 120 days afterthe Council makesits final disbursement of grant funds, the Grantee must complete and submit to the Council a
certification of expenditures of funds form signed by the Grantee's chief financial officer or finance
director. The form and content of the certification form will be determined by the Council. In addition
to the periodic status reports and the certification form, the Grantee must submit to the Council byApril 15 of the year following the expiration of this Agreement and by April 15 of each of thl
succeeding three (3) years, an annual written report that includes information about redevelopment
activities, net tax capacity of the Site, and jobs resulting from Site cleanup. The form anrd content ofthe annual written report will be determined by the Council. The ieporting requirements of
Sections 3.03 and 3.04 shall survive the expiration or termination of this agieement.
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3.04. Certificate of Completion. Upon completion of the Site cleanup, the Grantee will provide
to the Council:
(a) For hazardous waste or substance contamination, a copy of a certificate of completion for the
Site issued by the Minnesota Pollution Control Agency pursuant to Minnesota Statutes
section I l58.l 75, or a letter from the Agency indicating that the approved voluntary response
action plan for the Site has been implemented to the satisfaction of the Agency and that the
Agency is issuing a determination that no further action is required under Minnesota Statutes
sections 1 l5B.0l to I 15B.08 to address the identified release; or
(b) For asbestos contamination, either: ( l) a copy of a statement from the Grantee's licensed asbestos
abatement contractor that the project-specific asbestos project plan and asbestos-related work for
the Site have been completed in accordance with the rules ofthe Minnesota Department of Health;
or (2) a final asbestos abatement implementation report that shows the project-specific asbestos
project plan and asbestos-related work for the Site have been completed in accordance with the
rules of the Minnesota Department of Health; or
(c) For petroleum contamination, a copy of a site closure letter issued by the Minnesota Pollution
Control Agency pursuant to Minnesota Statutes chapter I l5C; or
(d) For lead abatement or regulated lead work: (l) a copy of the contractor firm certification to
conduct lead-based paint activities in residential or child-occupied facilities per Code of Federal
Regulations, Title 40, section 745.89 and Minnesota Statutes section 144.9505;and(2) a statement
or other documentation from the certified contractor that the lead abatement or regulated work at
the Site has been completed in accordance with applicable provisions of Code of Federal
Regulations, Title 40, part 745 and state laws, rules and standards governing lead abatement
according to the Lead Poisoning Prevention AcL Minnesota Statutes sections 144.9501to 144.9512
and Minnesota Rules parts 4761.2000 to 4761.2700.
ry. RECOVERY AND REPAYMENT
4.01. Recovery of Funds. If the Grantee recovers funds pursuant to an action under Minnesota
Statutes section I 158.04, or other law, to recover the reasonable and necessary Project Costs incurred
to clean up the Site, the Grantee shall repay to the Council that portion of the grant as provided in
Section 4.04.
4.02. Assignment of Rights. Upon request of the Council, the Grantee shall assign to the Council
the Grantee's right to recover the funds described in Section 4.01, shall prepare and submit a
certification of the Project Costs incurred, and shall cooperate in any cost recovery action brought by
the Council.
4.03. Expenses of Recovery. The reasonable litigation expenses or other costs of legal or technical
assistance incurred by the Grantee, the Council, or both, may be deducted from recovery obtained in
accordance with Sections 4.01 or 4.02 and reimbursed to the entity incurring such costs before
proceeds of the recovery are distributed in accordance with Section 4.04.
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4.04. Reimbursement.SuttecttO the dcduction pro宙 ded in Scction 4.03,amounts recovercd either
by the Grantee orthe Council frorn responsible persons and aH other amOunts otherwise received by the
Grantee or the Council for cleanup ofthe Site shaH be used to reirnburse the Grantee,thc Council,or
any other nonresponsible party who contributcd funds for clcanup of the Site in proportion to their
respcctive payments for response costs。
4。05。 Survival ofRecovery and Repayment Provisions. The provisions of Sections 4.01 through
4.04 shaH suⅣive the expiration or tellllination ofthis Agreement.
Vo AGREEMENT TERPI
5.01. Term. This Agreementis effective upOn cxecution ofthe Agrecment by the Council.Unless
tel11linated pursuant to Section 5.02,this Agreement expires on the Expiration lDate identifled at Page
l ofthis Agreemcnt.ALL GRANT FUNDS NOT EXPENDED BY THE GRANTEE PRIOR TO THE
EXPIRAT10N DATE SHALL REVERT TO THE COUNCIL.
5.02. Terrrlination. This Agreementinay bc tenninated by the Council for cause at any tiFne upOn
fourteen(14)calendar days'written notice to the Granteeo Cause shali mean a material breach Ofthis
Agreement and any amendments of this Agreemento lf this Agreemcnt is tellllinated prior to the
Expiration Datc,the Grantee shall receive paymcnt on a pro rata basis for eligible Praect aclv■ies
dcscribed or identiflcd in Attachments A and B that have been completed prior to the tellllination.
Te.11lination of this Agreement does not alter the Council's authority tO recover grant funds on the
basis of a later audit or other review,and does not altё r the Grantee's obligation to retum any grant
funds due to the Council as a result of latcr audits or corrections. If the COuncil detellllines the
Grantee has failed to cornply with the telllls and conditions of this Agreement and thc applicable
provisions ofthe Metropolitan Livable COrnrnunities Act,the Councilrnay takc any action to protcct
the Council's interests and may refuse to disburse addlional grant funds and may require the Grantec
to retum aH or part ofthe grant funds already disbursed.
5.03. Amendments and Extension.The Coun9il and the Grantee may amend this Agreement by
mutual agreement. Arnendments or an extension of this Agreement shaH be effective only on the
execution ofwritten amendments signed by authorized representatives ofthe Council and the Grantee.
Ifthe Grantee needs additionaltirne within which tO complete the grant―funded activities and commence
the Pttect,the Grantee must submit to the COuncil AT LEAST NINETY(90)CALENDAR DAYS
PRIOR TO THE EXPIRAT10N DATE,a resolution of the Grantee's goveming body requcsting the
´extcnsion and a written extension request. Thc foIHl and content ofthe、vritten extension request and
instructions for requesting an extension Orc available online at:乃 ′ヵθ「//Wソ フ.“θrrarθ ν″θ″οrg.THEEXPIRAT10N DATE MAY BE EXTENDED,BUT THE PERIOD OF ANY EXTENSION(S)SHALL
NOT EXCEED TWO(2)YEARS BEYOND THE ORIGINAL EXPIRAT10N DATE IDENTIFIED AT
PAGE 1 0F THIS AGREEMENT.
VI. GENERAL PROVIS10NS
6.01. Equa1 0pportunity. The Grantee agrees tt wili not discriminate against any employee or
appHcant for employment because of race,color,creed,religion,national origin,sex,rnarital status,
status with regard to public assistance,rnernbership or activity in a local civil rights cOmlnissiOn,
disability,sexual orientation or age and will take aff1111lative action to insure appHcants and employees
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are treated equally with respect to all aspects of employment, rates of pay and other forms of
compensation, and selection for training.
6.02. Conflict of Interest. The members, offrcers and employees of the Grantee shall comply with
all applicable state statutory and regulatory conflict of interest laws and provisions.
6.03. Liability. Subject to the limitations provided in Minnesota Statutes chapter 466,to the fullest
extent permitted by law, the Grantee shall defend, indemnify and hold harmless the Council and its
members, employees and agents from and against all claims, damages, losses and expenses, including
but not limited to attorneys' fees, arising out of or resulting from the conduct or implementation of
the Project activities funded by this grant, except to the extent the claims, damages, losses and
expenses arise from the Council's own negligence. Claims included in this indemnification include,
without limitation, any claims asserted pursuant to the Minnesota Environmental Response and
Liability Act (MERLA), Minnesota Statutes chapter I l5B, the federal Comprehensive Environmental
Response, Compensation, and Liability Act of 1980 (CERCLA) as amended, United States Code,
Title 42, sections 9601 et seq., and the federal Resource Conservation and Recovery Act of 1976
(RCRA) as amended, United States Code, Title 42, sections 6901 et seq. This obligation shall not be
construed to negate, abridge or otherwise reduce any other right or obligation of indemnity which
otherwise would exist between the Council and the Grantee. The provisions of this section shall
survive the expiration or termination of this Agreement. This indemnification shall not be construed
as a waiver on the part of either the Grantee orthe Council of any immunities or limits on liability
provided by Minnesota Statutes chapter 466 or other applicable state or federal law.
6.04. Acknowledgments and Signage. The Grantee will acknowledge the financial assistance
provided by the Council in promotional materials, press releases, reports and publications relating to
the Project activities described or identified in Attachments A and B which are funded in whole or in
part with the grant funds. The acknowledgment will contain the following or comparable language:
Financing for this project was provided by the Metropolitan Council
Metropolitan Livable Communities Fund.
Until the Project activities funded by this Agreement are completed, the Grantee will ensure the above
acknowledgment language, or alternative language approved by the Council's authorized agent, is
included on all signs (if any) located at Project or construction sites that identify Project funding
partners or entities providing financial support for the Project. The acknowledgments and signage
should refer to the "Metropolitan Council" (not "Met Council" or "Metro Council").
6.05. Permits, Bonds and Approvals. The Council assumes no responsibility for obtaining any
applicable local, state or federal licenses, permits, bonds, authorizations or approvals necessary to perform
or complete the Project activities described or identified in Attachments A and B. The Grantee and its
developer(s), if any, must comply with all applicable licensing, permitting, bonding, authorization and
approval requirements of federal, state and local governmental and regulatory agencies, including
conservation districts.
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CONTAMINATION CLEANUP GRANT PROGRAM
6.06. Subgrantees, Contractors and Subcontractors. The Grantee shall include in any subgrant,
contract or subcontract for Project activities appropriate provisions to ensure subgrantee, contractor
and subcontractor compliance with all applicable state and federal laws and this Agreement. Along
with such provisions, the Grantee shall require that contractors and subcontractors performing work
covered by this grant obtain all required permits, licenses and certifications, and comply with all
applicable state and federal Occupational Safety and Health Act regulations, especially the federal
Hazardous Waste Operations and Emergency Response standards under Code of Federal Regulations,
Title 29, sections 1910.1 20 and 1926.65. If the Project for which the grants were awarded includes
affordable units, the Grantee's subgrant agreement(s) shall expressly include the affordability and
affirmative fair housing marketing plan requirements of Section 2.13.
6.07. Stormwater Discharge and Water Management PIan Requirements. If any grant funds
are used for urban site redevelopment, the Grantee shall at such redevelopment site meet or require
to be met all applicable requirements of:
(a) Federal and state laws relating to stormwater discharges including, without limitation, any
applicable requirements of Code of Federal Regulations, Title 40, parts 122 and 123; and
(b) The Council's 2040 ll/ater Resources Policy Plan and the local water management plan for the
jurisdiction within which the redevelopment site is located.
6.08. Authorized Agent. Payment request forms, written reports and correspondence submitted to
the Council pursuant to this Agreement shall be directed to:
Metropolitan Council
Attn: LCA Grants Administration
390 Robert Street North
Saint Paul, Minnesota 55101-1805
6.09. Non-Assignment. Minnesota Statutes section 473.252, subdivision 3 requires the Councilto
distribute grant funds to eligible "municipalities," metropolitan-area counties or "development
authorities" for projects in municipalities participating in the Local Housing Incentives Account
program. Accordingly, this Agreement is not assignable and shall not be assigned by the Grantee.
6.10. Authorization to Reproduce Images. The Grantee certifies that the Grantee: (a) is the
owner of any renderings, images, perspectives, sections, diagrams, photographs or other
copyrightable materials (collectively, "copyrightable materials") that are in the Grantee's
application, or that the Grantee is fully authorized to grant permissions regarding the copyrightable
materials; and (b) the copyrightable materials do not infringe upon the copyrights of others. The
Grantee agrees the Council has a nonexclusive royalty-free license and all necessary permissions to
reproduce and publish the copyrightable materials for noncommercial purposes, including but not
limited to press releases, presentations, reports, and on the internet. The Grantee also agrees the
Grantee will not hold the Council responsible for the unauthorized use of the copyrightable
materials by third parties.
20 I 5 TRM ('lean Up
Page l2 of l3 Pages
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Packet Page Number 70 of 106
TAX B.\SE ITEVII'r\l,lZ..\T'lON,\C('Ot;NT
CONTAMINATION CLEANUP GRANT PROGRAM
6.11 Warranty of Legal Capacity. The individuals signing this Agreement on behalf of the
Grantee and on behalf of the Council represent and warrant on the Grantee's and the Council's behalf
respectively that the individuals are duly authorized to execute this Agreement on the Grantee's and the
Council's behalf respectively and that this Agreement constitutes the Grantee's and the Council's
valid, binding and enforceable agreements.
IN WITNESS WHEREOF, the Grantee and the Council have caused this Agreement to be executed
by their duly authorized representatives. This Agreement is effective on the date of final execution
by the Council.
CITY OF ⅣIAPLEW00D
By:
ⅣIETROPOLITAN COUNCIL
By:
Melinda Coleman
City Manager
Beth Reetz, Director
Community Development Division
Date:
Date:
Date:
Date:
By:
By:
Approvcd as to follll
2015 TBIA ('lean (lp
Page 13 of 13 Pages
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G5, Attachment 1
Packet Page Number 71 of 106
ATTACHMENT A
PROJECT SUMMARY
This attachment comprises this page and the succeeding page(s) which contain(s) a summary of the
Project identified in the application for Tax Base Revitalization Account grant funds submitted in
response to the Council's notice of availability of Tax Base Revitalization Account grant funds for
the Funding Cycle identified at Page I of this Agreement. The summary reflects the proposed Project
for which the Grantee was awarded grant funds by the Council Action, and may reflect changei in
Project funding sources, changes in funding amounts, or minor changes in the proposed Project that
occurred subsequent to application submission. The application is incorporated into this Agreement
by reference and is made a part of this Agreement as follows. If the application or any provision in
the application conflicts with or is inconsistent with the Council Action, other provisions of this
Agreement, or the Project Summary contained in this Attachment A, the terms, descriptions and dollar
amounts reflected in the Council Action or contained in this Agreement and the Project Summary
shall prevail. For the purposes of resolving conflicts or inconsistencies, the order of precedence ii:
(l ) the Council Action; (2) this Agreement; (3) the Project Summary and Cleanup Site Locations; and
(4) the grant application.
G5, Attachment 1
Packet Page Number 72 of 106
Grant #
Grant Type
Applicant
Project Name
Project Location
Council District
Project Summary
sG-031 l6
Contamination Cleanup
City of Maplewood
Villages at Frost-English
1955 English Street, Maplewood
ll -SandyRummel
The 5.6-acre commercial site historically included a gas station.
The existing building is vacant. The primary contaminants of
concern identified include asbestos in the existing building,
petroleum-related impacts to the soil and groundwater, and 1,3
butadiene, benzene, propylene and toluene in the soil vapor
Contaminant history
Expected benefits include 50 new mixed-income apartments
(including 40 affordable units and l0 market-rate units) in Phase
I. (Phase II will have 80 units of affordable senior housing and
future Phase III will be a 6,000 SF commercial building.
Outcomes for future phases were not evaluated as part of current
request.)
Redevelopment project to
start construction by
6130/2018
$95, I 67
2.3
50Total housing units
Affordable units (80%
AMI or less)
$77,911
$95,150 from Ramsey County ERFFunding partner requests
$1.9M LCDA in 2013
Uses to be completedby 613012018
For environmental investigation, asbestos abatement (including
disposal of a concrete slab with asbestos-containing mastic), soil
remediation and sealing a monitoring well.
Project Detail
Jobs (FTEs)2.5
Net tax capacity increase
Acres cleaned
40
Funding
Requested amount
Previous LCA funding
Comments
Use of Funds
Amount
s77,900
G5, Attachment 1
Packet Page Number 73 of 106
ATTACHⅣIENT B
CLEANUP SITE LOCATION(S)
This attachment comprises this page and the succeeding page(s)whiCh Contain aerial photography
or drawings that idendfy thc specinc location(S)Wlhin thc PrtteCt bOundaHes or the Sttc(s)for
which the grantee must use the grant funds. The attached photography or drawings also may
idendfy the types of eligible cleanup acdvities for which the grant funds must be used at specinc
locations within the Pracct boundaries or within the Site(S).
G5, Attachment 1
Packet Page Number 74 of 106
V7ギ す督ポ鷲暉青fr'771J
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G5, Attachment 1
Packet Page Number 75 of 106
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
DATE: October 21, 2015
SUBJECT: Approval of the 2016 SCORE Funding Grant Application
Introduction
Attached is the 2016 SCORE Funding Grant Application from the Ramsey County Department
of Public Health. The City of Maplewood has the opportunity to apply for a grant in the amount
of $94,844. SCORE grant funding is awarded on a per capita basis and is intended to help fund
the City’s recycling program. Submittal deadline for the grant application is October 30, 2015,
with grant awards funding the City’s 2016 budget expenses. In 2015, the City’s SCORE grant
was in the amount of $100,831.
Background
In 1989, the Minnesota Legislature adopted comprehensive waste reduction and recycling
legislation based on the recommendations of the Governor’s Select Committee on Recycling
and the Environment (SCORE). This set of laws is part of Minnesota’s Waste Management Act.
The SCORE legislation has provided counties with a funding source to develop effective
recycling and solid waste management programs. Ramsey County in turn offers SCORE grants
to cities to enhance or improve their recycling efforts.
Discussion
Maplewood has historically used SCORE funding to help offset the cost of collecting recyclables
through the City’s recycling contract. SCORE funds can also be used for administration,
promotion activities, organics collection, or to cover the cost of equipment. The 2016 SCORE
application identifies the use of the City’s $94,844 SCORE funds for the collection of
recyclables.
Budget Impact
The 2016 Recycling program budget will be subsidized by the Ramsey County SCORE grant in
the amount of $94,844 to help fund the collection of recyclables in the City.
Recommendation
Approve the submittal of the 2016 SCORE Funding Grant Application to Ramsey County.
Attachments
1. 2016 SCORE Funding Grant Application
G6
Packet Page Number 76 of 106
2016 SCORE FUNDING GRANT APPLICATION
CITY/TOWNSHIP: City of Maplewood
CONTACT PERSON: Shann Finwall, AICP, Environmental Planner
ADDRESS: 1902 County Road B East, Maplewood, MN 55109
PHONE: (651) 249-2304
FAX: (651) 249-2310
EMAIL: shann.finwall@maplewoodmn.gov
SCORE GRANT REQUEST
1.Review the attached 2016 Recycling Performance Work Plan (Ramsey County will work with City
staff to complete the Work Plan by the end of 2015). List additional strategies that will be used to
improve recycling performance beyond those included on the attached Work Plan. These strategies
will be incorporated into the Work Plan as part of the final SCORE grant agreement.
•Continue to improve and expand the City’s business recycling program.
•Work with Ramsey County to move toward organics collection for all residents.
•Monitor and improve on the Maplewood City facilities organics collection program.
2.Identify expenses for activities within each applicable budget category:
PROPOSED SCORE BUDGET—SCORE EXPENSES ONLY
ADMINISTRATION Total: $_____________
Please detail activities and expenses:
PROMOTION ACTIVITIES Total: $_____________
Please detail activities and expenses:
EQUIPMENT Total: $_____________
Please detail activities and expenses:
COLLECTION OF RECYCLABLES Total: $94,844
Please detail activities and expenses:
ORGANICS COLLECTION Total: $_____________
Please detail activities and expenses:
TOTAL SCORE GRANT Requested $____________
G6, Attachment 1
Packet Page Number 77 of 106
3. List any additional expenses the city may incur implementing the 2016 Recycling Performance
Work Plan:
Ramsey County will complete the City’s 2016 Recycling Performance Work Plan by the end of 2015
at which point the City can assess anticipated expenses for implementation.
RECYCLING BUDGET
4. Attach a copy of your 2016 municipal budget for all recycling activities, including all funding
sources. If your governing body has not adopted the 2016 budget, attach the most current draft
budget. If the budget does not list all expenditures and revenues specific to recycling, add a
supplemental table that identifies this information.
PUBLIC ENTITIES LAW COMPLIANCE
5. Attach a copy of the disclosure from your hauler(s), or a copy of the relevant portion of any
contracts with haulers, that specifies the facility at which waste collected from municipal facilities is
deposited. A hauler’s generic waste disclosure form that lists multiple facilities where waste may be
delivered is not acceptable.
RESOLUTION
6. Attach a resolution from your governing body requesting the SCORE funding allocation, or a
certified copy of the official proceedings at which the request was approved. SCORE grants
agreements cannot be issued without such an attachment.
________________________________________
Shann Finwall, AICP, Environmental Planner
________________________________________
Date
Applications will be considered complete when items 1 – 6 above are submitted.
Please return the completed grant application form and attachments by 4:30pm on OCTOBER 30, 2015.
SCORE Program
Saint Paul – Ramsey County Public Health
Environmental Health Division
2785 White Bear Avenue N., Suite 350
Maplewood, MN 55109-1320
Rachel.Frank@co.ramsey.mn.us
G6, Attachment 1
Packet Page Number 78 of 106
2015
ACCT 2013 2014 ORIGINAL 2015
NO.ACTUAL ACTUAL BUDGET RE-EST.2016
Operating revenues:
3781 Recycling charges 476,709 549,248 564,140 564,140 606,450
Total revenues 476,709 549,248 564,140 564,140 606,450
Operating expenses:
Personnel services 79,816 86,518 51,510 51,510 70,640
Commodities 3,929 1,514 1,000 1,000 1,500
Contractual services 384,983 493,824 528,350 528,350 569,380
4950 Administration 49,580 49,580 49,580 49,580 52,500
Total expenses 518,308 631,436 630,440 630,440 694,020
Operating income (loss)(41,599) (82,188) (66,300) (66,300) (87,570)
Nonoperating revenues (expenses):
3534 County - other grants 78,629 79,766 78,630 78,630 79,770
3801 Investment earnings 505 1,559 1,800 1,800 2,560
4930 Investment management fees (1,341) (1,472) (1,080) (1,080) (1,540)
Total nonoperating revenues (expenses)77,793 79,853 79,350 79,350 80,790
Change in net assets 36,194 (2,334) 13,050 13,050 (6,780)
Net assets - January 1 327,782 363,976 359,566 361,641 374,691
Net assets - December 31 363,976 361,641 372,616 374,691 367,911
2015
2013 2014 ORIGINAL 2015
ACTUAL ACTUAL BUDGET RE-EST.2016
Net income (loss) before contributions
and transfers 36,194 (2,334) 13,050 13,050 (6,780)
Change in current assets (22,107) 100,934 - - -
Change in current liabilities (1,058) 12,671 - - -
Net increase (decrease) in cash 13,028 111,270 13,050 13,050 (6,780)
Cash balance - January 1 204,497 217,525 213,115 328,795 341,845
Cash balance - December 31 217,525 328,795 226,165 341,845 335,065
CITY OF MAPLEWOOD
RECYCLING PROGRAM FUND (605)
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS
STATEMENT OF CASH FLOWS
G6, Attachment 1
Packet Page Number 79 of 106
October 20, 2015
Shann Finwall
Environmental Planner
City of Maplewood
1902 County Road B East
Maplewood, MN 55109
Dear Ms. Finwall,
This letter is to confirm that the solid waste collected at the City of Maplewood’s public buildings
serviced by Republic Services is delivered to the Washington/Ramsey County processing facility
located in Newport, MN.
Please contact me if you have any questions or if you need any more information.
Sincerely,
Doug Link
Municipal Manager
Republic Services
4325 66th St E
Inver Grove Heights, MN 77077
651-755-4744
dlink@republicservices.com
G6, Attachment 1
Packet Page Number 80 of 106
G7
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Karen Haag, Citizen Services Director
DATE: October 20, 2015
SUBJECT: Approval of a Temporary Lawful Gambling – Local Permit for the Church of the
Presentation of the Blessed Virgin Mary
Introduction
An application for a temporary Lawful Gambling – Local permit was submitted by Stephen
Blessing on behalf of the Church of the Presentation of the Blessed Virgin Mary on Wednesday,
October 14, 2015. The permit was to be used at the church’s annual Turkey Bingo fundraiser,
held on the church’s property on Saturday, November 21, 2015.
In addition, the applicant has also submitted an Application for Exempt Permit, which is required
by MN Statute §349.166, and processed and approved by the Minnesota Gambling Control
Board. MN Statute §349.166 also requires that the applying organization notify the local
government unit 30 days before the lawful gambling occasion, or 60 days for an occasion held
in a city of the first class.
Recommendation
Staff recommends that Council approve the Lawful Gambling – Local Permit for the Church of
the Presentation of the Blessed Virgin Mary’s Turkey Bingo Night on November 21, 2015 at
1725 Kennard Street, Maplewood.
In addition, staff recommends that Council acknowledge the Application for Exempt Permit and
waive any objection to the timeliness of said permit, as governed by MN Statute §349.166.
Packet Page Number 81 of 106
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Thompson, Director of Public Works/City Engineer
James Taylor, Parks Manager
Steven Love, Assistant City Engineer
DATE: October 16, 2015
SUBJECT: Approval of Resolution Directing Modification of Existing Construction Contract, Change
Order No. 1, County Road B Trail and Safety Improvements, City Project 14-02
Introduction
The City Council will consider approving the attached resolution directing the modification of the
existing construction contract for the County Road B Trail and Safety Improvements, City Project 14-02.
Background
On May 11, 2015, the City Council awarded Park Construction Company a construction contract for
excavation and grading, utility works, a traffic signal, trail and safety improvements along County Road
B in the amount of $1,034,945.86. There have been no change orders to the contract to date.
Discussion
On the following page is a summary of the work included in Change Order No. 1. This change order
includes Supplement Agreements 1-3.
G8
Packet Page Number 82 of 106
Agreement Brief Description Total Cost
SA #1
New contract item to cover the cost for removal of street signs. Required to
complete necessary grading activities.$440.00
SA #1
Relocation of storm sewer pipe apron due to accommodate a change in
location of the new trail due to conflicts with existing utilities.$1,430.00
$1,870.00
SA #2 Adjustment of completion dates in the approved contract. $0.00
$0.00
SA #3
Field conditions dictated the need for an additional storm structure to be
added. An additional mobilization fee is required to complete this extra
work.$1,650.00
SA #3
In order to meeting the intent of negotiated easement agreements and to
ensure proper drainage two additional retaining walls were required.$6,679.20
SA #3
The approved plan called for the use of salvage topsoil. Due to the lack of
quality topsoil additional common topsoil borrow was required to complete
grading work.$8,400.00
SA #3
The use of grass seed with a hydraulic stabilizor was used inlue of sod
placement in know areas were sod would be difficult. This method is less
expensive then the placement of new sod and will result in a cost savings to
the overall project.$7,260.00
$23,989.20
$25,859.20
SA #1 Totoal =
CHANGE ORDER #1
SA #3 Total =
Change Order #1 Total Cost =
SA #2 Total =
Budget
Approval of Change Order No. 1 will increase the project construction contract amount by $25,859.20
from $1,034,945.86 to $1,060,805.60. No adjustment to the approved project budget is recommended
at this time.
The total project budget, approved at the May 11, 2015 City Council meeting, is $1,497,171.00. After
the project is completed an updated budget will brought to the council detailing final costs and proposed
funding sources. It should be noted that no special assessments are proposed as part of this project.
Recommendation
It is recommended that the City Council approve the attached Resolution Directing Modification of
Existing Construction Contract, Change Order No. 1, for the County Road B Trail and Safety
Improvements, City Project 14-02.
Attachments
1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1
2. Supplement Agreements 1 - 3
G8
Packet Page Number 83 of 106
RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
COUNTY ROAD B TRAIL AND SAFETY IMPROVEMENTS, CITY PROJECT 14-02
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 14-02, County Road B Trail and Safety Improvements, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 14-02, Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The Mayor and City Engineer are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 1 which is an increase of $25,859.20.
The revised contract amount is $1,060,805.60.
Adopted by the Maplewood City Council on this 26th day of October 2015.
G8, Attachment 1
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G8, Attachment 2
Packet Page Number 85 of 106
8/11/2015for
G8, Attachment 2
Packet Page Number 86 of 106
115
120
116 117
118 119 121 122
P P
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P
MB
MH
MH
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PID: 152922120013
1560 C.R. B EAST
INDEPENDENT SCHOOL DISTRICT NO. 622
PARCEL 10
MB MB
893.89893.79893.27895.13895.89896.16896.06896.95897.95899.40899.46900.07900.78901.44902.12115 116 117 118 119 120 121
890
895
ELEV. 894.77
CULVERT APRON
5004
ELEV. 895.39
CULVERT APRON
5003
1.9%
895
900 1.2%
ELEV. 899.22
CULVERT APRON
5006
ELEV. 899.41
CULVERT APRON
5005
CULVERT + APRONS
33’- 12" RC PIPE
CULVERT + APRONS
18’- 12" RC PIPEVPI +55.00EL. 894.6840.00’ V.C.
K = 82
VPI +45.00EL. 894.22-0.51%
40.00’ V.C.
K = 16
VPI +25.00EL. 895.81+2.00%
40.00’ V.C.
K = 31
SSD = 539’
+3.46%VPI +85.00EL. 897.20+0.50%
55.00’ V.C.
K = 19
SSD = 252’VPI +75.00EL. 897.65+2.19%
50.00’ V.C.
K = 30 VPI +00.00EL. 902.57+2.19%+0.68%
40.00’ V.C.
K = 26
SSD = 460’VPI +40.00EL. 903.52+0.68%+0.36%
40.00’ V.C.
K = 126
SSD = 2119’894.74894.45894.39895.32895.99897.24897.53898.20899.29900.39901.48902.50902.91903.25903.55timla3:06:38 PM8/10/2015pdf-B and W.pltcfgbmi.tblH:\MPWD\N15108578\CAD\Construction\108578_cp003.dgn
FEETSCALE
50250
OF
SHEETDESIGNED
DRAWN
CHECKED
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED
LIC. NO.DATE
DATEBYREV.
CONSULTING ENGINEERS & SURVEYORS
AMES, IA SPENCER, IA DES MOINES, IA FARGO, ND
CHASKA, MN RAMSEY, MN MAPLEWOOD, MN BAXTER, MN ROCHESTER, MN
MANKATO, MN FAIRMONT, MN SLEEPY EYE, MN BURNSVILLE, MN WILLMAR, MN
870
880
890
900
910
115 116 117 118 119 120 121 122894.74903.74893.89MATCHLINE 122+00MATCHLINE 114+50902.65CSAH 25 TRAIL BASELINE
CSAH 25 (CR B)
EXISTING GROUNDLINE
FINISHED GRADEHAZELWOOD ST25
R25R
2 2
CURB
BEGIN BIT.
+74
CURB
END BIT.
+14
CONSTRUCTION LIMITS
5004
5003
6000 5006 5005 6001
1
2
3
3 3
DESIGN V6 C&G
S.P. 138-591-002, S.P. 062-625-037
CSAH 25 (C.R. B) TRAIL IMPROVEMENTS
CONSTRUCTION PLAN AND PROFILE
3.04
3.16TIMOTHY H. LAMKIN JR.
47099 03-03-2015
CGJ
CGJ
THL
R 100
R 100
GRADE TO DRAIN
SALVAGE AND INSTALL RIP RAP
SALVAGE AND INSTALL PIPE APRON
REMOVE PIPE SEWER (STORM)
FROM UTILITY CABINET
MAINTAIN 2-FT SEPARATION
(BY OTHERS)
SERVICE
RELOCATE UTILITY
APPROX. 893.53
MATCH EXISTING INV.
OFF 21.3 RT
STA 116+88
OFF 6.4 RT
STA 116+77
EDGE OF TRAIL
R 100
6" CONCRETE DRIVEWAY PAVEMENT
4" CONCRETE WALK
6" CONCRETE WALK
DRIVEWAY INFORMATION
SEE MISCELLANEOUS DETAILS FOR
LEGEND
MATCH EXISTING
B618 CONCRETE CURB & GUTTER.
AGGREGATE SURFACING
(SPWEA230L)
BITUMINOUS DRIVEWAY PAVEMENT
INSTALL MAILBOX SUPPORT
BITUMINOUS TRAIL (SPWEA230B)
G8, Attachment 2
Packet Page Number 87 of 106
STATE AID FOR LOCAL TRANSPORTATION Rev. July 2014
SUPPLEMENTAL AGREEMENT
SAP / SP 138-591-002 MN Proj. No. TA 6215 (093) SA No. 2
Project Location: Maplewood; County Road B and White Bear Avenue
Local Agency: City of Maplewood Local Project No.:14-02
Contractor: Park Construction Co. Contract No.: TA 6215 (093)
Address/City/State/Zip: 1481 81st Ave NE, Spring Lake Park, MN 55432
Total Supplemental Agreement Amount $ 0.00
This contract is between the City of Maplewood and the Contractor as follows:
WHEREAS: This Contract provides for, among other things, trail construction along
County Road B (CSAH 25) in Maplewood, MN from Birmingham Street to
Van Dyke Street; and
WHEREAS: This Contract further provides for bituminous paving and construction of
pedestrian ramps; and
WHEREAS: Due to differing site conditions and unforeseen conditions; and
WHEREAS: The Engineer has determined that the contract substantial completion
date shall be extended to October 15, 2015; and
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD
THAT:
1. The Contractor shall complete construction of the trail by October 15, 2015, there
shall also be an intermediate completion date of October 6, 2015. The work that
shall be completed by October 6, 2015 includes:
a. Completion of the trail, grading, and hydroseeding or sodding of boulevard
areas from Birmingham Street to Kennard Street and
b. Completion of the RRFBs, dependent on Xcel Energy providing power to
the service cabinets.
2. Payment for this work will be at the Contract Unit Prices.
3. Contract time will be modified as follows: The Work shall be substantially
completed on or before October 15, 2015. Substantial completion shall be
defined as completion of the bituminous trail, tree planting, and restoration. The
project shall be completed and ready for final payment in accordance with
Paragraph 14.07 of the General Conditions on or before October 30, 2015. Final
Completion shall include punchlist work, final cleanup, and final payment.
4. This Supplemental Agreement covers the known and anticipated costs and
contract time adjustment (if any) attributable to the work covered by this
Supplemental Agreement. If the Contractor incurs unknown and unanticipated
G8, Attachment 2
Packet Page Number 88 of 106
9/25/2015Cody Holmes612-756-34409/29/2015G8, Attachment 2Packet Page Number 89 of 106
STATE AID FOR LOCAL TRANSPORTATION Rev. July 2014
SUPPLEMENTAL AGREEMENT
SAP / SP 138-591-002 MN Proj. No. TA 6215 (093) SA No. 3
Project Location: Maplewood; County Road B and White Bear Avenue
Local Agency: City of Maplewood Local Project No.:14-02
Contractor: Park Construction Co. Contract No.: TA 6215 (093)
Address/City/State/Zip: 1481 81st Ave NE, Spring Lake Park, MN 55432
Total Supplemental Agreement Amount $ 23,989.20
This contract is between the City of Maplewood and the Contractor as follows:
WHEREAS: This Contract provides for, among other things, trail construction along
County Road B (CSAH 25) in Maplewood, MN from Birmingham Street to
Van Dyke Street; and
WHEREAS: This Contract further provides for bituminous paving and construction of
pedestrian ramps; and
WHEREAS: The Engineer has determined that due to differing site conditions a catch
basin inlet is needed at Station 123+20, items used will be at Contract Unit
Prices, a mobilization shall be paid for this work. An item reflecting this is
included in the supplemental agreement; and
WHEREAS: The Engineer has determined that due to differing site conditions a
modular block retaining wall is needed at Station 129+20 – 129+50 and at
Station 140+68 – 141+15. An item reflecting this is included in the
supplemental agreement; and
WHEREAS: The Engineer has determined that Hydraulic Matrix Type Stabilized Fiber
and seed shall be used in certain locations. This contract is without a bid
item for Hydraulic Matrix Type Stabilized Fiber. Hydraulic Matrix Type
Stabilized Fiber, including the appropriate seed and fertilizer, has been
added as a paid quantity. An item reflecting this is included in the
supplemental agreement; and
WHEREAS: Due to an unforeseen condition it was found that adequate topsoil is not
available onsite and this contract is without a bid item for Topsoil Borrow,
Common Topsoil Borrow will be added as a paid quantity. An item
reflecting this is included in the supplemental agreement; and
WHEREAS: The Engineer has further determined that this constitutes Extra Work; and
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD
THAT:
1. The Contractor will hydromulch and seed shall be used in locations within the
project.
2. The Contractor will install a catchbasin inlet at Station 123+20.
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Cody Holmes9/29/2015612-756-344010/6/2015G8, Attachment 2 Packet Page Number 91 of 106
Estimate of Cost:CSAH 25 (CR B) TRAIL IMPROVEMENTSCITY OF MAPLEWOODSP 138-591-002MINN. PROJ. NO. TA 6215(093)CITY PROJECT 14-02BMI NO. N15.108578Supplemental Agreement 3Group/Funding CategoryItem No.DescriptionUnitUnit Price`+ or - Quantity`+ or - AmountParticipating/Trail2021.501MobilizationLUMP SUM$1,650.001$1,650.00Participating/Trail2411.618Modular Block Retaining WallSQ FT$36.30184$6,679.20Participating/Trail2574.525Common Topsoil BorrowCU YD$28.00300$8,400.00Participating/Trail2575.562Hydraulic Matrix Type Stabilized FiberSQ YD$2.423000$7,260.00TOTAL:$23,989.20G8, Attachment 2 Packet Page Number 92 of 106
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: DuWayne Konewko, Parks & Recreation Director
Jim Taylor, Parks Manager
DATE: October 26, 2015
SUBJECT: Consider Approval of Fitness Pods Around Wicklander Pond
Introduction
Staff is working with local playground providers to add four unique exercise pods around
Wicklander Pond on City Hall Campus.
Background
In early July staff began working with local playground providers to come up with proposals to
add outdoor fitness pods around Wicklander Pond on the City Hall Campus. If approved there
will be four pods strategically placed around the pond. These additions will bring a fun and
unique workout opportunity for Maplewood Community Center members and residents alike.
Discussion
As identified in the Parks System Plan, City Hall campus is recommended to be part of our
Signature Park Concept along with Goodrich, Wakefield, and Gladstone Savanna. One of the
key elements in this concept was to add a fitness loop around Wicklander Pond. Staff feels this
is an important amenity for not only our community as a whole, but for the members at the
Community Center. This fitness loop will allow members to check in and enjoy the area around
City Campus as part of their workout.
The fitness pods also support the City’s Wellness initiatives and will provide an opportunity for
staff to utilize.
Budget
To fund this project staff will be soliciting donations from local governments, hospitals, clinics,
and insurance providers as part of the City’s commitment to health and wellness. The goal is to
have sponsors for each of these pods.
The total cost of the project would be $34,050. This includes all equipment, donor signs, and
instructional signs. As stated earlier the City’s contribution is yet to be determined based on
how successful we are in getting sponsors to contribute to each pod. We expect the city
contribution to be in the $8,000-12,000 range.
Recommendation
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Staff recommends approval of the fitness pod concept and authorizes staff to go out and solicit
sponsorships to help pay for the project. Staff also, recommends the City Council authorize the
Finance Director to set up a budget for this project for the total of $34,050. The City’s
contribution will be paid for out of the Park Development Fund.
Attachments
1. Site Layout
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Gayle Bauman, Finance Director
DATE: October 20, 2015
SUBJECT: Consider Approval of Resolution Adopting 2016 Rates for Utilities
Introduction
During preparation of the annual budget, staff reviews revenues produced by the current rates
to determine if they are sufficient to cover operating, capital and infrastructure costs. The
programs that were reviewed were Sanitary Sewer, Environmental Utility, North St. Paul Water
Surcharge, St. Paul Water Surcharge and Recycling. Based on current information, it was
determined the Sanitary Sewer and North St. Paul Water Surcharge did not warrant a fee
change at this time but the remaining programs did.
Background
The attached statements identify the expense and revenue categories, as well as the cash
balances for the following programs.
Environmental Utility – a 3% increase is being proposed to offset the demands on city
resources for storm water treatment and increasing operating costs. This is the amount used
during the preparation of the 2016-2020 Capital Improvement Plan (CIP) document. As staff
projects expenses into future years, the pressures to expand this program are significant.
Annual increases of 3% are proposed in the CIP for the next five years to help fund
improvements and increased operating expenses.
The anticipated operating expenses in 2016 for the Environmental Utility Fund (EUF) are
$1,929,550. The largest expense is the Storm Sewer program which accounts for $1,339,210 of
this expense, including depreciation in the amount of $573,520. The net income for 2016 is
projected to be $632,720 with a net cash increase of $413,120. This will provide for an
operating balance to help achieve the goal of self-sufficiency. We are not projecting a need for
increased bonding in 2016 to cover projects in the 2016-2020 CIP Plan.
The 3% proposed increase will raise the quarterly rates on a single-family home from $22.44
($7.48 per month) to $23.10 ($7.70 per month); a $0.22 per month increase.
St. Paul Water Surcharge - this fund is needed to finance the unassessable water system
improvements that would otherwise have to be financed by property taxes. The proposed 2016
Budget includes a decrease in the water surcharge for the St. Paul Water Service District from
8.5% of the St. Paul Water charge to 7.0% of the St. Paul Water. The decrease would be
approximately $0.75 per quarter. With the decrease in the St. Paul fee, residents on both water
systems (St. Paul and North St. Paul) will be paying approximately the same amount per
quarter.
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Recycling – the proposed budget for 2016 includes a 7.5% increase in recycling fees. The
contract with our recycling vendor contains a rate increase in 2016 and fees are proposed to
increase to $3.26 per month for multi-family units and $9.78 per quarter for single-family
residents to cover this increase. The 7.5% increase will result in additional revenue of
approximately $42,310.
Summary of Monthly Fees
Quarterly Charge Quarterly
2015 2016 Increase
Sanitary Sewer 64.68 64.68 0.00
Environmental Utility 22.44 23.10 0.66
Water Surcharge – St. Paul 4.25 3.50 (0.75)
Water Surcharge – N. St. Paul 3.60 3.60 0.00
Recycling 9.09 9.78 0.69
TOTAL QUARTERLY INCREASE St. Paul 0.60
TOTAL QUARTERLY INCREASE N. St. Paul 1.35
Budget Impact
The additional fees charged to property owners are needed to support budgeted City
expenditures.
Recommendation
Staff recommends approval of the attached resolution authorizing the above rates for 2016.
Attachments
1. Resolution for 2016 Utility Rates
2. Statements of Revenues, Expenses and Changes in Net Assets
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RESOLUTION
ADOPTION OF THE 2016 RATES FOR UTILITIES:
ENVIRONMENTAL UTILITY (STORM WATER)
WATER SURCHARGE (ST PAUL)
RECYCLING
WHEREAS, the City of Maplewood has established utility rates, and
WHEREAS, city staff has reviewed the utility rates.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, that:
1. The updated Environmental Utility Fund rates with a 3% increase shall
become effective beginning January 1, 2016, with quarterly rates set at
$23.10 ($7.70 per month).
2. The updated water surcharge rates for the St. Paul Water District shall
become effective beginning January 1, 2016, with fees set as follows:
7.0% of the St. Paul water charge.
3. The updated recycling fees with a 7.5% increase shall become effective
beginning January 1, 2016, with fees set as follows:
$3.26 per account per month for multi-family units
$9.78 per account per quarter for single-family residents
4. The updated utility rates are approved for all related services received on
or after January 1, 2016.
5. The rates shown will be reviewed by staff on an annual basis with
recommendations for revisions brought to the city council for consideration.
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2015
ACCT 2013 2014 ORIGINAL 2015
NO.ACTUAL ACTUAL BUDGET RE-EST.2016
Operating revenues:
3651 Environmental utility charges 2,331,328 2,441,228 2,487,450 2,487,450 2,562,070
Total revenues 2,331,328 2,441,228 2,487,450 2,487,450 2,562,070
Operating expenses:
Nature center 73,813 78,092 83,030 83,030 83,180
Planning 268,493 291,404 271,700 271,700 236,940
Storm sewer maintenance 461,154 486,301 536,790 536,790 553,380
Street sweeping 202,127 271,032 270,660 270,660 270,220
4485 Billing 46,130 49,450 46,200 46,200 50,000
4950 Administration 136,370 162,310 162,310 162,310 162,310
4795 Depreciation 534,208 550,829 534,210 534,210 573,520
Total expenses 1,722,296 1,889,418 1,904,900 1,904,900 1,929,550
Operating income (loss)609,033 551,810 582,550 582,550 632,520
Nonoperating revenues (expenses):
Intergovermental - 28,036 - - -
Investment earnings 1,617 3,306 2,740 2,740 500
Miscellaneous income (2,652) 6,441 - - -
Gain/(loss) on disposal of property (10,393) (103,781) - - -
Investment management fees (4,298) (3,121) (1,640) (1,640) (300)
Total nonoperating revenues (expenses)(15,726) (69,120) 1,100 1,100 200
Net income (loss) before contributions
and transfers 593,307 482,690 583,650 583,650 632,720
Transfers in (out):
Public Improvement Projects fund (net)(602,000) (460,000) (335,000) (911,820) (268,250)
Debt Service (399,690) (396,520) (390,680) (390,680) (394,870)
Storm Cleanup (270,000) - (64,000) (64,000) (30,000)
Pond clean up/dredging projects - (182,000) - - (100,000)
City Dump Remediation - 7,544 - - -
Capital contributions 3,715,662 2,547,131 - - -
Change in net assets 3,037,278 1,998,844 (206,030) (782,850) (160,400)
Net assets - January 1 20,725,809 23,763,087 23,360,461 25,761,932 24,979,082
Net assets - December 31 23,763,087 25,761,932 23,154,431 24,979,082 24,818,682
2015
2013 2014 ORIGINAL 2015
ACTUAL ACTUAL BUDGET RE-EST.2016
Net income (loss) before contributions
and transfers 593,307 482,690 583,650 583,650 632,720
Add depreciation 534,208 550,829 534,210 534,210 573,520
Change in current assets (21,380) (50,326) - - -
Change in current liabilities 5,366 8,888 - - -
Sale of fixed assets/non-cash activity 10,393 105,805 - - -
Transfers in (out)(1,271,690) (1,030,976) (789,680) (1,366,500) (793,120)
Net increase (decrease) in cash (149,796) 66,910 328,180 (248,640) 413,120
Cash balance - January 1 398,417 248,621 326,695 315,531 66,891
Cash balance - December 31 248,621 315,531 654,875 66,891 480,011
CITY OF MAPLEWOOD
ENVIRONMENTAL UTILITY FUND (604)
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS
STATEMENT OF CASH FLOWS
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2015
ACCT 2013 2014 ORIGINAL 2015
NO.ACTUAL ACTUAL BUDGET RE-EST.2016
Property Taxes:
3012 Delinquent (3,342) (1,159) - - -
Special Assessments:
3110 Current 634 - - - -
3130 Delinquent - 16 - - -
3160 Penalties and interest - 1 - - -
Miscellaneous Revenue:
3651 Utility billings 321,020 354,363 342,620 359,100 325,900
3801 Investment earnings 697 1,815 3,860 3,860 7,880
3808 Water availability charges 23,830 51,533 23,830 23,830 23,830
Total revenues 342,840 406,569 370,310 386,790 357,610
Expenditures:
Capital projects 8 - - - -
4485 Fees for utility billing 3,295 3,929 5,390 6,290 6,850
4930 Investment management fees 1,852 1,714 3,090 3,090 6,300
Total expenditures 5,155 5,643 8,480 9,380 13,150
Excess (deficit) of revenue
over expenditures 337,685 400,926 361,830 377,410 344,460
Other financing sources (uses):
Transfers in (out)
Public Improvement Projects (250,000) (58,000) - (161,570) (91,950)
Debt service funds (45,760) (45,310) (44,800) (44,800) (41,870)
Net increase (decrease) in fund balance 41,925 297,616 317,030 171,040 210,640
Fund balance - January 1 277,818 319,743 533,193 617,359 788,399
Fund balance - December 31 319,743 617,359 850,223 788,399 999,039
CITY OF MAPLEWOOD
WATER AVAILABILITY CHARGE FUND - ST. PAUL WATER DISTRICT (407)
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
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2015
ACCT 2013 2014 ORIGINAL 2015
NO.ACTUAL ACTUAL BUDGET RE-EST.2016
Operating revenues:
3781 Recycling charges 476,709 549,248 564,140 564,140 606,450
Total revenues 476,709 549,248 564,140 564,140 606,450
Operating expenses:
Personnel services 79,816 86,518 51,510 51,510 70,640
Commodities 3,929 1,514 1,000 1,000 1,500
Contractual services 384,983 493,824 528,350 528,350 569,380
4950 Administration 49,580 49,580 49,580 49,580 52,500
Total expenses 518,308 631,436 630,440 630,440 694,020
Operating income (loss)(41,599) (82,188) (66,300) (66,300) (87,570)
Nonoperating revenues (expenses):
3534 County - other grants 78,629 79,766 78,630 78,630 79,770
3801 Investment earnings 505 1,559 1,800 1,800 2,560
4930 Investment management fees (1,341) (1,472) (1,080) (1,080) (1,540)
Total nonoperating revenues (expenses)77,793 79,853 79,350 79,350 80,790
Change in net assets 36,194 (2,334) 13,050 13,050 (6,780)
Net assets - January 1 327,782 363,976 359,566 361,641 374,691
Net assets - December 31 363,976 361,641 372,616 374,691 367,911
2015
2013 2014 ORIGINAL 2015
ACTUAL ACTUAL BUDGET RE-EST.2016
Net income (loss) before contributions
and transfers 36,194 (2,334) 13,050 13,050 (6,780)
Change in current assets (22,107) 100,934 - - -
Change in current liabilities (1,058) 12,671 - - -
Net increase (decrease) in cash 13,028 111,270 13,050 13,050 (6,780)
Cash balance - January 1 204,497 217,525 213,115 328,795 341,845
Cash balance - December 31 217,525 328,795 226,165 341,845 335,065
CITY OF MAPLEWOOD
RECYCLING PROGRAM FUND (605)
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS
STATEMENT OF CASH FLOWS
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MEMORANDUM
TO: City Council
FROM: Melinda Coleman, City Manager
DATE: October 20, 2015
SUBJECT: Council Calendar Update
Introduction/Background
This item is informational and intended to provide the Council an indication on the current
planning for upcoming agenda items and the Work Session schedule. These are not official
announcements of the meetings, but a snapshot look at the upcoming meetings for the City
Council to plan their calendars. No action is required.
Upcoming Agenda Items & Work Session Schedule
1. October 26th
a. Workshop –2016 Budget Presentations (Parks & Citizen Services), YMCA
Partnership Update
2. November 2nd - Special Meeting
a. Workshop –2016 Budget Presentations (Police, Public Works & IT)
3. November 9th
a. Workshop – Tree Ordinance, 2016 Budget Presentations (Fire & EEDD)
4. November 23rd
a. Workshop – 2016 Budget Presentations (Executive/Administrative, Finance &
2016 Budget Summary)
5. December 14th
a. City Council Meeting – 2016 Budget Hearing and Adoption
Budget Impact
None.
Recommendation
No action required.
Attachments
None.
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