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2015 09-28 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, September 28, 2015 City Hall, Council Chambers Meeting No. 18-15 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of September 14, 2015 City Council Workshop Minutes 2. Approval of September 14, 2015 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Update from Ramsey County Sheriff Matt Bostrom 2. Approval of Resolution for Commission & Board Reappointments 3. Presentation of Lifesaving Awards to Officer William Sypniewski and Officer Pheng Her 4. Resolution Recognizing National Domestic Violence Awareness Month and Encouraging Support for Community-Wide Efforts to Prevent Domestic and Family Violence G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Resolution Adopting Cooperative Agreement No. 1001178 with MnDOT, McKnight/T.H.94 Signal Replacements, City Project 15-12 3. Approval of Community Development Block Grant Program Agreement with Ramsey County, Gladstone Improvements Phase 2, City Project 14-01 4. Approval of Purchase of One-Ton Dump/Plow Truck 5. Approval of Resolution Certifying Election Judges for the November 3, 2015 Municipal General Election 6. Approval of Resolution Accepting Donation of 58 Cases of Water from Costco Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language H. PUBLIC HEARINGS 1. Consider Approval of Change to City Code of Ordinances - First Reading a. Ordinance Adopting the Republication of the City Code of Ordinances b. Ordinance Repealing Chapter 8, Article V Pertaining to Billiard Parlors and Poolrooms Licenses c. Ordinance Repealing Chapter 14, Article XIV Pertaining to Private School Licenses d. Ordinance Repealing Chapter 14, Article XVI Pertaining to Tanning Facilities e. Ordinance Repealing Chapter 42, Article I and Article II Pertaining to Taxi Cab Licenses 2. Consider Approval of an Ordinance Amending Chapter 20, Article IV Pertaining to Fireworks - First Reading 3. Consider Approval of an Ordinance Amending Chapter 28 - Peddlers, Solicitors and Vendors - First Reading I. UNFINISHED BUSINESS 1. Consider Approval of Amendments to the Ordinance Pertaining to Liquor Served at the Maplewood Community Center – Second Reading J. NEW BUSINESS 1. Review of 2016 Charitable Gambling Requests 2. Consider Approval of Employee Resignation Agreement (Report Distributed at Meeting) K. AWARD OF BIDS 1. Consider Approval of Resolution Receiving Bids and Awarding Contract for Bid Package 5C (Classroom Building), East Metro Public Safety Training Center, City Project 09-09 L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update N. COUNCIL PRESENTATIONS O. ADJOURNMENT E1 September 14, 2015 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30 P.M. Monday, September 14, 2015 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:30 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present C. APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. D. UNFINISHED BUSINESS 1. 2016 Budget Discussion City Manager Coleman introduced the report. Finance Director Bauman gave the specifics of the report. E. NEW BUSINESS 1. Commission & Board Interviews Applicant Dorothy Molstad was interviewed for the Parks & Recreation Commission. 2. Discussion of Management of Stray and Recovered Cats Police Chief Schnell introduced the report and provided specifics of the report. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:40 p.m. Packet Page Number 1 of 227 E2 September 14, 2015 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, September 14, 2015 Council Chambers, City Hall Meeting No. 17-15 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Slawik. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: N1 Robots at State Fair N2 Century Link N3 Independent School District 622 Voter Referendum Levy N4 Fall Clean Up Campaign N5 Gladstone N6 Maplewood Garden N7 Rush Line Meeting Councilmember Abrams moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of August 24, 2015 City Council Workshop Minutes Councilmember Abrams moved to approve the August 24, 2015 City Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of August 24, 2015 City Council Meeting Minutes Packet Page Number 2 of 227 E2 September 14, 2015 City Council Meeting Minutes 2 Councilmember Juenemann moved to approve the August 24, 2015 City Council Meeting Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of August 31, 2015 Special City Council Meeting Minutes Councilmember Abrams moved to approve the August 14, 2015 Special City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Resolution Approving Commission & Board Appointments City Manager Coleman gave the staff report. Councilmember Juenemann moved to approve the resolution appointing Dorothy Molstad to the Parks & Recreation Commission for the term expiring April 30, 2018. Resolution 15-8-1248 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints Dorothy Molstad, who has interviewed with the Maplewood City Council, to serve on the following commission: Parks & Recreation Commission, term expires April 30, 2018 Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Rush Line Corridor Project Update Andy Gitzlaff, Project Manager with Ramsey County Regional Rail addressed the council and gave an update on the project. 3. GreenStep Cities Step Four Award Environmental Planner Shann Finwall gave the staff report. Packet Page Number 3 of 227 E2 September 14, 2015 City Council Meeting Minutes 3 G. CONSENT AGENDA Councilmember Juenemann moved to approve consent agenda items G1-G7. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE $ 457,199.33 Checks #95634 thru # 95680 dated 08/25/15 $ 584,307.61 Disbursements via debits to checking account dated 08/17/15 thru 08/21/15 $ 474,504.95 Checks # 95683 thru # 95725 dated 08/26/15 thru 09/01/15 $ 273,352.13 Disbursements via debits to checking account dated 08/24/15 thru 08/28/15 $ 242,663.89 Checks #95726 thru #95762 dated 09/01/15 thru 09/08/15 $ 606,885.35 Disbursements via debits to checking account dated 08/31/15 thru 09/04/15 $ 2,638,913.26 Total Accounts Payable PAYROLL $ 537,381.39 Payroll Checks and Direct Deposits dated08/28/15 $ 1,495.33 Payroll Deduction check # 9995522 thru # 9995524 dated 08/28/15 $ 538,876.72 Total Payroll Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of Temporary Lawful Gambling – Local Permit for the Greater Twin Cities United Way, 3M Center Councilmember Juenemann moved to approve the Temporary Lawful Gambling-Local Permit for the Greater Twin Cities United Way to be used on October 15, 2015 at the 3M Center. Packet Page Number 4 of 227 E2 September 14, 2015 City Council Meeting Minutes 4 Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of a Conditional Use Permit Review – Beaver Lake Town Houses, Maryland Avenue and Lakewood Drive Councilmember Juenemann moved to approve to review the conditional use permit for the planned unit development for the Beaver Lake Town Houses at Maryland Avenue and Lakewood Drive again only if a problem arises or a major change is proposed. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval of a Conditional Use Permit Review – Keller Golf Course, 2166 Maplewood Drive Councilmember Juenemann moved to approve to review the conditional use permit for the Keller Golf Course at 2166 Maplewood Drive again only if a problem arises or a major change is proposed. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of a Conditional Use Permit Review – LCS Lawn Service, 1177 Century Avenue Councilmember Juenemann moved to approve to review the conditional use permit for LCS Lawn Service, 1177 Century Avenue again only if a problem arises or a major change is proposed. Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Approval of a Conditional Use Permit Review – Used-Car Sales at Maplewood Office Park, 1705 Cope Avenue Councilmember Juenemann moved to approve to review the conditional use permit for Used-Car Sales at Maplewood Office Park, 1705 Cope Avenue again in one year. Seconded by Councilmember Koppen Ayes – All The motion passed. Packet Page Number 5 of 227 E2 September 14, 2015 City Council Meeting Minutes 5 7. Approval of School Resource Officer Agreement Between ISD 622 and the City of Maplewood Councilmember Juenemann moved to approve the agreement between the City of Maplewood and North St. Paul-Maplewood-Oakdale School District 622 for School Resource Officer Services and that the Finance Director be authorized to make any necessary budget adjustments. Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Approval of an On-Sale Intoxicating Liquor License for ARKAK, LLC – the Tiki Hut, 1820 Rice Street Citizen Services Director/City Clerk Haag gave the staff report. Andrew Kelbe, owner and manager of ARKAK, LLC – the Tiki Hut addressed and answered questions of the council. Councilmember Koppen moved to approve an On-Sale Intoxicating Liquor license for ARKAK, LLC – the Tiki Hut, 1820 Rice Street with the condition that City Code and State Statutes rules and regulations pertaining to holding and intoxicating liquor license be met; the license will not be issued until that time that inspections are completed by the Environmental Health Officer, Code Enforcement Officer, Building Official and Fire Marshall. Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Consider Approval of Amendments to the Ordinance Pertaining to Liquor Served at the Maplewood Community Center and Resolution Establishing a Temporary Liquor Service Permit Fee - First Reading Citizen Services Director/City Clerk Haag gave the staff report and answered questions of the council. Councilmember Koppen moved to approve the first reading of the amended ordinance pertaining to liquor served at the Maplewood Community Center and approved the resolution establishing a temporary liquor service permit fee. Packet Page Number 6 of 227 E2 September 14, 2015 City Council Meeting Minutes 6 Resolution 15-8-1249 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the fee for a Temporary MCC Liquor Service permit be $50.00 for Maplewood-based providers, and $100.00 for providers from an adjacent municipality. Seconded by Councilmember Abrams Ayes – All The motion passed. 3. Consideration of Vacation of Public Easement, Jack Schwartz, 2105 English Street North Economic Development Coordinator Michael Martin gave the staff report and answered questions of the council. Commissioner Kempe addressed the council and gave the report from the Planning Commission. Councilmember Juenemann moved to approve the resolution vacating the drainage and utility easement located at 2105 English Street North, since: 1. It is in the public interest. 2. There are no utilities located in the easement and it is not being utilized. This vacation is conditioned upon the following: 1. The applicant meets all and any conditions within Steve Love’s July 30, 2015 report. Resolution 15-8-1250 EASEMENT VACATION RESOLUTION WHEREAS, Jack Schwartz, applied for the vacation of a five foot wide drainage and utility easement at his property located at 2105 English Street North. The property’s legal description is: Lot 13, Block 4, Hills and Dales WHEREAS, on August 18, 2015, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this request. WHEREAS, on September 14, 2015, the city council reviewed this request after considering the recommendations of staff and the planning commission. WHEREAS, after the city approve this vacation, the public interest in the property will go to the adjoining property. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described vacation because: Packet Page Number 7 of 227 E2 September 14, 2015 City Council Meeting Minutes 7 1. It is in the public interest. 2. There are no utilities located in the easement and it is not being utilized. This vacation is conditioned upon the following: 1. The applicant meets all and any conditions within Steve Love’s July 30, 2015 report. Seconded by Councilmember Cardinal Ayes – All The motion passed. 4. Consideration of Conifer Ridge Apartments, County Road D East, between Hazelwood Street North and Kennard Street a. Comprehensive Plan Amendment (Four Votes Required for Approval) b. Planned Unit Development Revision c. Public Easement Vacations d. Lot Division e. Design Review Economic Development Coordinator Michael Martin gave the staff report and answered questions of the council. Public Works Director/City Engineer Thompson gave additional information and answered additional questions of the council. Commissioner Kempe gave the reports from the Planning Commission and Community Design Review Board. Developer Peter Stalland of Conifer Ridge Apartments, LLC addressed the council to give additional information and answer questions of the council. Dan Tillson, Civil Engineer with Conifer Ridge Apartments answered additional questions of the council. The following individuals addressed the council: 1. Suzanne Fry, 3060 Cottage Lane N. 2. Jeff Imsdahl, 3049 Chamberlain Street N. 3. Lynda Edmundson, 1577 Legacy Parkway 4. Marge Kager, 3003 Hazelwood Street 5. Gayle Nelson, 1600 Legacy Parkway 6. Bob Zick, North St. Paul Resident Councilmember Juenemann moved to approve a resolution approving the comprehensive land use plan amendment from MDR (medium density residential) to HDR (high density residential) for the 12.5-acre parcel in Legacy Village for Conifer Ridge Apartments, County Road D East between Hazelwood Street N. and Kennard Street N. Seconded by Councilmember Koppen Ayes – Mayor Slawik, Council Members Juenemann and Koppen Nays – Council Members Abrams and Cardinal The motion required four aye votes and failed. Packet Page Number 8 of 227 E2 September 14, 2015 City Council Meeting Minutes 8 5. Consider Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for Public Hearing, Bellaire Avenue Improvements (Beam to Lydia), City Project 15-16 Public Works Director/City Engineer Thompson gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing for 7:00 p.m. on October 12, 2015 for the Bellaire Avenue Improvements, City Project 15-16. Resolution 15-8-1251 ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to a resolution of the council adopted August 10, 2015, a joint feasibility report in coordination with the City of North St. Paul has been prepared with reference to the improvement of Bellaire Avenue Improvements, City Project 15-16, and this report was received by the council on September 14, 2015, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the Bellaire Avenue Improvements, City Project 15-16 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the Maplewood portion of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $93,250.00. 2. The City Engineer for North St. Paul is the designated engineer for this joint improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $93,250.00 shall be established. The proposed financing plan is as follows: Special Assessments = $44,850.00 Utility Funds/G.O. Bonds = $48,400.00 4. A public hearing shall be held on such proposed improvement on the 12th day of October, 2015 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Koppen Ayes – All The motion passed. Packet Page Number 9 of 227 E2 September 14, 2015 City Council Meeting Minutes 9 6. Consider Preliminary Approval of Proposed Tax Levy Payable in 2016 and Setting Budget Public Hearing Date Finance Director Bauman gave the staff report and answered questions of the council. Councilmember Abrams moved to approve the resolution setting the maximum City tax levy for payable 2016 at $19,662,000 and setting the date for the Public Hearing on the 2016 Levy and Budget for Monday, December 14, 2015 at 7:00 pm as part of the Regular City Council Meeting. This levy, combined with the proposed EDA levy of $89,270, will result in a total levy of $19,751,270 which is a 4% increase over 2015. Resolution 15-8-1252 RESOLUTION PROVIDING PRELIMINARY APPROVAL OF A PROPOSED TAX LEVY PAYABLE IN 2016 and SETTING BUDGET PUBLIC HEARING DATE WHEREAS, State law requires that the City Council give preliminary approval of a proposed tax levy for 2015 payable in 2016 by September 30, 2015 and WHEREAS, the City Council has reviewed preliminary information on the Proposed 2016 Budget and has determined the amount of the proposed tax levy payable in 2016 which is the maximum amount that will be levied. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA THAT: 1. The proposed tax levy for 2015 payable in 2016 in the amount of $19,662,000 is hereby given preliminary approval and shall be certified to the Ramsey County Auditor. 2. The date for consideration of the final levy and consideration of the 2016 Budget shall be set as Monday, December 14, 2015 at 7:00 pm in the Maplewood City Council Chambers. Seconded by Councilmember Koppen Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Koppen Nays – Councilmember Cardinal The motion passed. 7. Meeting of the Economic Development Authority (EDA) - The City Council Serves as the EDA Mayor Slawik closed the City Council Meeting at 9:35 p.m. Acting Mayor Abrams called the meeting back to order at 9:40 p.m. Packet Page Number 10 of 227 E2 September 14, 2015 City Council Meeting Minutes 10 K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. Tim Kinley, 1987 Mesabi Avenue E 2. Bob Zick, North St. Paul Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Coleman gave an update to the council calendar. N. COUNCIL PRESENTATIONS 1. Robots at State Fair Councilmember Cardinal reported that Tartan High School won first place on the demonstration of the Robotic Team at the MN State Fair. 2. Century Link Councilmember Cardinal gave the council a handout on the CenturyLink Franchise Action/Vote. 3. Independent School District 622 Voter Referendum Levy Councilmember Cardinal alerted the residents about a levy that Independent School District 622 is proposing that was included in the ISD22 newsletter mailed to all residents. 4. Fall Clean Up Campaign Councilmember Juenemann reported on the article in the September issue of Maplewood Living about the Fall Clean Up Campaign. Juenemann indicated that bulky items will be picked up by Republic Service at the curb throughout the month of October for 50% off. 5. Gladstone Councilmember Juenemann reported that in the September issue of the Maplewood Season’s there is an article on the history of what has taken place to revitalize the Gladstone area. 6. Maplewood Garden Councilmember Juenemann reported on the Maplewood Garden Paradise for Fish and Flora article in the September issue of Season’s. Packet Page Number 11 of 227 E2 September 14, 2015 City Council Meeting Minutes 11 7. Rush Line Meeting Councilmember Abrams invited citizens to attend one of the neighborhood meetings on Rush Line that will take place on September 22nd, 29th and 30th. The meeting on September 29th will be held at the Maplewood Community Center. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 10:02 p.m. Packet Page Number 12 of 227 MEMORANDUM TO: City Council FROM: Lois Knutson, Senior Administrative Assistant DATE: September 23, 2015 SUBJECT: Update from Ramsey County Sheriff Matt Bostrom Introduction & Background Ramsey County Sheriff Matt Bostrom will be presenting an update to the Maplewood City Council. Budget Impact None. Recommendation No action required. Attachments None. F1 Packet Page Number 13 of 227 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager Lois Knutson, Senior Administrative Assistant DATE: September 23, 2015 SUBJECT: Approval of Resolution for Commission & Board Reappointments Introduction The City Council will review the list of commissioners whose terms are to expire on September 30, 2015. The commissioners were asked to fill out an assessment to evaluate their time on the commission and to provide input to the council. Background There are two commissioners whose terms are ending on September 30, 2015, both are seeking reappointment. Their new terms will expire on September 30, 2018. Commissioners seeking reappointment are: Environmental and Natural Resources Commission Dale Trippler, member since 02/25/2008, term expires 9/30/2015 Attendance: (2008) 14 / 14 (2009) 13 / 13 (2010) 12 / 12 (2011) 10 / 11 (2012) 10 / 11 (2013) 10 / 11 (2014) 9 / 10 (2015) 5 / 5 Housing and Economic Development Commission Dennis Unger, member since 07/25/2011, term expires 9/30/2015 Attendance: (2012 - HRA) 2 / 2 (2013) 4 / 6 (2014) 4 / 6 (2015) 1 / 2 Budget Impact None. Recommendation Staff recommends that the Council review the attached reappointment assessments and approve the attached resolution for reappointment. Attachments 1. Resolution for Reappointment 2. Reappointment Assessments F2 Packet Page Number 14 of 227 RESOLUTION NO. ______ BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to serve on the following commissions: Environmental and Natural Resources Commission Dale Trippler, term expires 9/30/2018 Housing and Economic Development Commission Dennis Unger, term expires 9/30/2018 F2, Attachment 1 Packet Page Number 15 of 227 F2, Attachment 2 Packet Page Number 16 of 227 F2, Attachment 2 Packet Page Number 17 of 227 F4 MEMORANDUM TO: City Manager Melinda Coleman FROM: Chief of Police Paul P. Schnell DATE: September 22, 2015 SUBJECT: Resolution recognizing National Domestic Violence Awareness Month and encouraging support for community-wide efforts to prevent domestic and family violence. Introduction October is National Domestic Violence Awareness Month. A recent uptick in domestic homicide has been widely reported in Minnesota, including the murder of Maplewood resident April Tennin at the hands of her husband. Background Since 1981 a concerted effort has been made to increase awareness and attention to the issue of domestic violence during the month of October. Being among the most serious and insidious public safety issues in America, domestic and family violence will impact as many as one in four women. Domestic violence can have profound impact of children who witness or exposed to violence within their home. The Maplewood Police Department has established domestic/family violence as one of our departmental priorities. The result has been a marked increase in domestic violence related arrests, the strengthening of our partnership with Tubman’s domestic violence advocacy program, creation of joint prosecution effort between the City Prosecutor and Ramsey County Attorney’s Office, increased training for our police officers, and aggressive intervention efforts as promoted in the Blueprint for Safety. Budget Impact N/A Recommendation It is recommended that the City Council approve the resolution recognizing National Domestic Violence Awareness Month and encouraging support for community-wide efforts to prevent domestic and family violence. Attachments Resolution Packet Page Number 18 of 227 F4, Attachment 1 CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA RESOLUTION A RESOLUTION RECOGNIZING NATIONAL DOMESTIC VIOLENCE AWRENESS MONTH AND ENCOURAGING SUPPORT FOR COMMUNITY-WIDE EFFORTS TO PREVENT DOMESTIC AND FAMILY VIOLENCE. WHEREAS, October is national Domestic Violence Awareness Month; and WHEREAS, the City of Maplewood in coordination with the Ramsey County Attorney’s Office and Tubman’s advocacy services play a key role in effectively responding to the threat of domestic violence; and WHEREAS, research shows that through solid coordination, sure and swift consequences for battering, and sending messages that help is available makes an affirmative statement that domestic violence will not be tolerated, WHEREAS, all members of the community can play a vital role in protecting the health, safety, and welfare of our neighbors by not turning a blind eye to domestic violence; and NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota; 1. That we recognize October as National Domestic Violence Awareness Month; and direct that the Maplewood Police Department continue all coordinated efforts toward implementing effective and efficient strategies to prevent and intervene in incidents of domestic and family violence; and 2. We encourage our fellow Maplewood residents, business leaders, and faith communities to support efforts to combat domestic and family violence in all forms for the good and welfare of our community. Adopted this 28th day of September, 2015, _______________________________ Nora Slawik, Mayor Attest: _____________________ Karen Haag, City Clerk Packet Page Number 19 of 227 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 20 of 227 TO:Melinda Coleman, City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 155,518.16$ Checks # 95764 thru # 95790 dated 9/15/2015 290,516.45$ Disbursements via debits to checking account dated09/08/15 thru 09/11/15 310,251.73$ Checks #95791 thru #95827 dated 09/22/15 494,193.23$ Disbursements via debits to checking account dated 09/14/15 thru 09/18/15 1,250,479.57$ Total Accounts Payable 516,516.75$ Payroll Checks and Direct Deposits dated 09/11/15 1,151.53$ Payroll Deduction check # 9995540 thru #9995541 dated 09/11/15 517,668.28$ Total Payroll 1,768,147.85$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM September 23, 2015 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Packet Page Number 21 of 227 Check Description Amount 95764 05324 MCC MARKETING SRVS - JULY 500.00 05324 MCC MARKETING SRVS - AUGUST 500.00 95765 04508 UMPIRE FEE JULY-AUG ADULT SBALL 4,531.50 95766 00585 NET BILLABLE TICKETS - AUGUST 1,025.15 95767 02728 PROJ 14-01 PROF SRVS THRU 07/31 3,747.09 02728 PROJ 09-08 PROF SRVS THRU 03/31 2,297.55 95768 05353 CONTRACT GASOLINE - SEPTEMBER 10,951.92 05353 CONTRACT DIESEL - SEPTEMBER 7,849.74 95769 01546 SHIRTS- FALL SOCCER STARTER CLINIC 736.00 95770 04192 EMS BILLING - AUGUST 4,800.00 95771 05560 ACUPUNCTURE - AUGUST 396.00 95772 01190 ELECTRIC & GAS UTILITY 1,091.66 95773 02464 FUNDS FOR CITY HALL ATM 9,000.00 95774 01811 MDSE FOR RESALE 51.00 95775 00036 CHARITABLE GAMBLING-TUBMAN FAMILY 996.44 95776 05064 FIRE HOSE TESTING 3,867.15 95777 00671 ATHLETIC FIELD MARKING PAINT 1,416.00 95778 05030 EQUIP LEASE - MCC - PMT#38 4,344.07 95779 00830 2015 TORO 6000 MOWER 4,659.20 95780 05303 SUPPLIES FOR PAINT TOTES 30590305 13.87 95781 04373 MOWING HWY 36 BERM 1,675.00 95782 00001 REFUND A MOORE TRANS MEDIC 1,268.08 95783 02270 PROJ 12-09 ARKWRIGHT-SUNRISE PMT10 79,637.10 95784 00013 REIMB J MARKOVICH - TREE REBATE 200.00 95785 00013 REIMB T LOSNESS - TREE REBATE 200.00 95786 00013 REIMB T BAUMGART - TREE REBATE 130.00 95787 00013 REIMB A ROSKOWINSKI - TREE REBATE 123.73 95788 00013 REIMB M CASH - TREE REBATE 19.95 95789 02464 PAYING AGENT FEES 450.00 02464 PAYING AGENT FEES 450.00 95790 00063 MONTHLY PMT 07/17 - 08/16 8,589.96 155,518.1627Checks in this report. 09/15/2015 KANSAS STATE BANK OF MANHATTAN 09/15/2015 L T G POWER EQUIPMENT 09/15/2015 FIRE CATT, LLC 09/15/2015 ONE TIME VENDOR 09/15/2015 TREE REBATE TREE REBATE 09/15/2015 TREE REBATE 09/15/2015 PALDA & SONS INC 09/15/2015 TREE REBATE 09/15/2015 TREE REBATE 09/15/2015 US BANK 09/15/2015 US BANK 09/15/2015 VERIZON WIRELESS 09/15/2015 WOODBURY ACUPUNCTURE CENTER 09/15/2015 XCEL ENERGY 09/11/2015 US BANK 09/15/2015 BERNATELLO'S PIZZA 09/15/2015 CHARITABLE GAMBLING 09/15/2015 MENARDS, INC. 09/15/2015 HIRSHFIELD'S 09/15/2015 09/15/2015 MANSFIELD OIL CO Check Register City of Maplewood 09/11/2015 Date Vendor 09/15/2015 CHRISTIE BERNARDY 09/15/2015 BETWEEN THE LINES 09/15/2015 GOPHER STATE ONE-CALL 09/15/2015 CHRISTIE BERNARDY 09/15/2015 MN NATIVE LANDSCAPES 09/15/2015 KIMLEY-HORN & ASSOCIATES INC 09/15/2015 MANSFIELD OIL CO 09/15/2015 SUBURBAN SPORTSWEAR 09/15/2015 TRANS-MEDIC 09/15/2015 KIMLEY-HORN & ASSOCIATES INC G1, Attachments Packet Page Number 22 of 227 Settlement Date Payee Description Amount 9/8/2015 MN State Treasurer Drivers License/Deputy Registrar 96,267.29 9/9/2015 MN State Treasurer Drivers License/Deputy Registrar 28,950.35 9/10/2015 MN State Treasurer Drivers License/Deputy Registrar 77,232.82 9/11/2015 MN State Treasurer Drivers License/Deputy Registrar 26,038.70 9/11/2015 US Bank VISA One Card*Purchasing card items 55,648.40 9/11/2015 Optum Health DCRP & Flex plan payments 662.00 9/10/2015 Delta Dental Dental Premium 1,831.89 9/11/2015 ICMA (Vantagepointe)Deferred Compensation 3,885.00 290,516.45 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 23 of 227 Transaction Date Posting Date Merchant Name Transaction Amount Name 08/25/2015 08/26/2015 FASTENAL COMPANY01 $1.42 DAVE ADAMS 08/27/2015 08/31/2015 MINNESOTA GOVERNMENT F $225.00 GAYLE BAUMAN 08/20/2015 08/24/2015 PAPER PLUS $105.40 REGAN BEGGS 08/20/2015 08/24/2015 PAPER PLUS $634.02 REGAN BEGGS 08/20/2015 08/24/2015 PAPER PLUS $798.09 REGAN BEGGS 08/20/2015 08/24/2015 PAPER PLUS $527.02 REGAN BEGGS 08/26/2015 08/28/2015 OFFICE DEPOT #1079 $4.79 REGAN BEGGS 08/26/2015 08/28/2015 OFFICE DEPOT #1090 $140.87 REGAN BEGGS 09/01/2015 09/03/2015 OFFICE DEPOT #1090 ($4.11)REGAN BEGGS 09/01/2015 09/03/2015 OFFICE DEPOT #1090 ($4.11)REGAN BEGGS 09/02/2015 09/03/2015 GENERAL CREDIT FORMS INC $78.71 REGAN BEGGS 09/02/2015 09/03/2015 TAKE A NUMBER, INC $260.95 REGAN BEGGS 08/23/2015 08/25/2015 ADOBE *IL CREATIVE CLD $21.41 CHAD BERGO 08/25/2015 08/26/2015 GETTY IMAGES $149.00 CHAD BERGO 09/01/2015 09/02/2015 ISSUU $420.00 CHAD BERGO 08/21/2015 08/24/2015 STREICHER'S MO $966.50 BRIAN BIERDEMAN 08/25/2015 08/27/2015 BROWNELLS INC $784.52 BRIAN BIERDEMAN 08/26/2015 08/27/2015 OAKLEY, INC.$33.00 BRIAN BIERDEMAN 08/26/2015 08/28/2015 LAW ENFORCEMENT TARGETS $88.51 BRIAN BIERDEMAN 08/31/2015 09/02/2015 EPIC SPORTS $49.00 NEIL BRENEMAN 08/20/2015 08/24/2015 DIAMOND VOGEL PAINT #807 $531.50 TROY BRINK 08/26/2015 08/27/2015 JOHN DEERE LANDSCAPES530 $149.59 TROY BRINK 08/27/2015 08/31/2015 DIAMOND VOGEL PAINT #807 $448.80 TROY BRINK 08/27/2015 08/31/2015 THE HOME DEPOT 2801 $14.96 TROY BRINK 08/25/2015 08/26/2015 OAKDALE RENTAL CENTER $214.00 BRENT BUCKLEY 08/26/2015 08/28/2015 MOGREN LANDSCAPING $97.50 BRENT BUCKLEY 09/01/2015 09/02/2015 OAKDALE RENTAL CENTER $214.00 BRENT BUCKLEY 09/01/2015 09/02/2015 OAKDALE RENTAL CENTER $189.00 BRENT BUCKLEY 08/31/2015 09/02/2015 OFFICEMAX/OFFICE DEPOT616 $32.13 DANIEL BUSACK 09/02/2015 09/03/2015 MENARDS OAKDALE $56.70 JOHN CAPISTRANT 08/24/2015 08/25/2015 GREEN LIGHTS RECYCLING $172.40 SCOTT CHRISTENSON 08/25/2015 08/26/2015 HENRIKSEN ACE HARDWARE $2.90 SCOTT CHRISTENSON 08/26/2015 08/27/2015 VIKING ELECTRIC-CREDIT DE $82.56 SCOTT CHRISTENSON 08/26/2015 08/27/2015 VIKING ELECTRIC-CREDIT DE $728.06 SCOTT CHRISTENSON 08/26/2015 08/27/2015 VIKING ELECTRIC-CREDIT DE $3.12 SCOTT CHRISTENSON 08/27/2015 08/28/2015 MUSKA ELECTRIC CO.$452.50 SCOTT CHRISTENSON 08/31/2015 09/01/2015 BEARING DIST*$133.40 SCOTT CHRISTENSON 09/01/2015 09/01/2015 FRANKLINCOVEYPRODUCTS $51.85 MELINDA COLEMAN 08/24/2015 08/25/2015 GRAPHIC DESIGN $88.62 KERRY CROTTY 08/25/2015 08/26/2015 PAYPAL *DASH35 $1,308.20 KERRY CROTTY 08/28/2015 08/31/2015 HOLIDAY STNSTORE 0398 $24.97 KERRY CROTTY 08/28/2015 08/31/2015 FRATTALLONES WOODBURY AC ($6.32)CHARLES DEAVER 09/02/2015 09/03/2015 DAVIS LOCK & SAFE $9.64 CHARLES DEAVER 09/01/2015 09/02/2015 EX *BROOKS 2450507 $48.95 JOSEPH DEMULLING 08/22/2015 08/24/2015 COMMERCIAL POOL & SPA SUP $267.50 TOM DOUGLASS 08/24/2015 08/25/2015 BATTERIES PLUS #31 $31.90 TOM DOUGLASS 08/25/2015 08/27/2015 THE HOME DEPOT 2801 ($4.95)TOM DOUGLASS 08/25/2015 08/27/2015 THE HOME DEPOT 2801 $74.36 TOM DOUGLASS 08/26/2015 08/27/2015 WW GRAINGER $309.38 TOM DOUGLASS 08/26/2015 08/28/2015 DEPARTMENT OF LABOR AND I $100.00 TOM DOUGLASS 08/27/2015 08/28/2015 PLAZA TV & APPLIANCE $671.99 TOM DOUGLASS 08/28/2015 08/31/2015 CONTINENTAL RESEARCH COR $168.19 TOM DOUGLASS 09/01/2015 09/03/2015 THE HOME DEPOT 2801 $51.73 TOM DOUGLASS 09/02/2015 09/03/2015 HENRIKSEN ACE HARDWARE $30.66 TOM DOUGLASS 09/02/2015 09/03/2015 COMMERCIAL POOL & SPA SUP $374.75 TOM DOUGLASS 09/03/2015 09/04/2015 OVERHEAD DOOR COMP $197.45 TOM DOUGLASS G1, Attachments Packet Page Number 24 of 227 09/03/2015 09/04/2015 COMMERCIAL POOL & SPA SUP $171.23 TOM DOUGLASS 08/28/2015 08/31/2015 MICHAELS MAPLEWOOD BAKERY $13.40 MICHAEL DUGAS 09/01/2015 09/03/2015 REI 42 ROSEVILLE $47.67 MICHAEL DUGAS 09/01/2015 09/02/2015 UNIFORMS UNLIMITED INC.$211.96 MICHAEL DUGAS 08/31/2015 09/02/2015 THE HOME DEPOT 2801 $70.12 DOUG EDGE 09/01/2015 09/03/2015 GARY CARLSON EQUIPMENT $46.00 DOUG EDGE 08/23/2015 08/24/2015 COMCAST CABLE COMM $328.70 CHRISTINE EVANS 08/26/2015 08/28/2015 FIRST SHRED $13.00 CHRISTINE EVANS 08/31/2015 09/01/2015 PIONEER PRESS SUBSCRIPTI $340.60 CHRISTINE EVANS 09/03/2015 09/04/2015 US FOODS 3F $821.48 CHRISTINE EVANS 08/31/2015 09/01/2015 PAYPAL *MNAPA $300.00 SHANN FINWALL 08/24/2015 08/25/2015 BEST BUY MHT 00000109 $182.09 MYCHAL FOWLDS 08/26/2015 08/28/2015 XP SOLUTIONS $659.20 MYCHAL FOWLDS 08/27/2015 08/28/2015 IDU*INSIGHT PUBLIC SEC $494.47 MYCHAL FOWLDS 08/28/2015 08/28/2015 DRI*TECHSMITH $320.30 MYCHAL FOWLDS 08/28/2015 08/31/2015 SHI CORP $4,232.77 MYCHAL FOWLDS 08/22/2015 08/24/2015 HP DIRECT-PUBLICSECTOR $1,131.02 NICK FRANZEN 08/24/2015 08/25/2015 DRI*TECHSMITH $160.15 NICK FRANZEN 08/28/2015 08/31/2015 BEST BUY MHT 00000109 $32.12 NICK FRANZEN 08/29/2015 08/31/2015 IDU*INSIGHT PUBLIC SEC $1,961.76 NICK FRANZEN 09/01/2015 09/02/2015 SHI CORP $368.00 NICK FRANZEN 08/31/2015 09/02/2015 THE HOME DEPOT 2801 $290.89 VIRGINIA GAYNOR 09/01/2015 09/03/2015 THE HOME DEPOT 2801 $377.25 VIRGINIA GAYNOR 09/02/2015 09/04/2015 THE HOME DEPOT 2801 $27.25 VIRGINIA GAYNOR 09/02/2015 09/04/2015 THE HOME DEPOT 2810 $142.09 VIRGINIA GAYNOR 08/22/2015 08/24/2015 HOMEGOODS #391 $332.00 CHRISTINE GIBSON 08/23/2015 08/25/2015 HOMEGOODS #0581 $163.00 CHRISTINE GIBSON 08/24/2015 08/25/2015 GRANDMAS BAKERY INC $63.36 CHRISTINE GIBSON 08/24/2015 08/26/2015 A-1 LAUNDRY $42.42 CHRISTINE GIBSON 08/25/2015 08/25/2015 TARGET.COM *$590.01 CHRISTINE GIBSON 08/25/2015 08/26/2015 TARGET 00021014 $107.11 CHRISTINE GIBSON 08/25/2015 08/26/2015 MICHAELS STORES 4747 $20.30 CHRISTINE GIBSON 08/25/2015 08/27/2015 HOMEGOODS #364 $127.45 CHRISTINE GIBSON 08/27/2015 08/28/2015 TUNDRA SPECIALTIES INC $9.54 CHRISTINE GIBSON 08/27/2015 08/28/2015 TARGET 00024067 $160.66 CHRISTINE GIBSON 08/27/2015 08/31/2015 ACE OF SALES $20.00 CHRISTINE GIBSON 08/27/2015 08/31/2015 TJMAXX #0328 $76.41 CHRISTINE GIBSON 08/27/2015 08/31/2015 HOBBY-LOBBY #563 $83.46 CHRISTINE GIBSON 08/28/2015 08/31/2015 TARGET 00011858 $107.11 CHRISTINE GIBSON 08/28/2015 08/31/2015 HOBBY LOBBY #587 $40.64 CHRISTINE GIBSON 08/31/2015 09/01/2015 TARGET 00011858 $116.40 CHRISTINE GIBSON 09/01/2015 09/01/2015 TARGET.COM *$590.01 CHRISTINE GIBSON 09/01/2015 09/02/2015 GRANDMAS BAKERY INC $115.74 CHRISTINE GIBSON 09/01/2015 09/02/2015 WEDDINGPAGES INC $335.84 CHRISTINE GIBSON 08/22/2015 08/24/2015 THE HOME DEPOT 2810 $36.37 JAN GREW HAYMAN 08/25/2015 08/26/2015 BLUE RIBBON BAIT #1 $5.00 JAN GREW HAYMAN 08/25/2015 08/27/2015 THE HOME DEPOT 2810 ($14.98)JAN GREW HAYMAN 08/26/2015 08/27/2015 HENRIKSEN ACE HARDWARE $8.98 GARY HINNENKAMP 08/24/2015 08/26/2015 NM CLEAN 1 $7.00 TIMOTHY HOFMEISTER 08/21/2015 08/24/2015 LETSGOBANNER.COM $23.94 DAVID JAHN 08/26/2015 08/27/2015 DALCO ENTERPRISES, INC $608.46 DAVID JAHN 08/31/2015 09/01/2015 DALCO ENTERPRISES, INC $134.82 DAVID JAHN 09/01/2015 09/03/2015 DEPARTMENT OF LABOR AND I $35.00 DAVID JAHN 08/21/2015 08/24/2015 VALLEY TROPHY $30.35 JUSTIN JAMES 08/28/2015 08/31/2015 FEDEX 860142120701 $14.99 JUSTIN JAMES 08/28/2015 08/31/2015 FEDEX 781229259439 $13.65 JUSTIN JAMES 08/26/2015 08/27/2015 CUB FOODS #1599 $60.62 MEGHAN JANASZAK G1, Attachments Packet Page Number 25 of 227 09/02/2015 09/03/2015 JOANN ETC #1970 $11.58 MEGHAN JANASZAK 09/02/2015 09/04/2015 DOLRTREE 3150 00031500 $15.00 MEGHAN JANASZAK 09/02/2015 09/04/2015 LITTLE CAESARS 1456 0006 $74.99 MEGHAN JANASZAK 08/21/2015 08/24/2015 GRAFIX SHOPPE $125.00 KEVIN JOHNSON 08/24/2015 08/25/2015 CUB FOODS #1599 $13.88 LOIS KNUTSON 08/25/2015 08/25/2015 PANERA BREAD #601305 $74.98 LOIS KNUTSON 08/25/2015 08/25/2015 PANERA BREAD #601305 $9.42 LOIS KNUTSON 08/27/2015 08/31/2015 FIRST SHRED $80.30 LOIS KNUTSON 09/02/2015 09/02/2015 PANERA BREAD #601305 $35.28 LOIS KNUTSON 08/24/2015 08/25/2015 USPS 26834500133401316 $12.00 NICHOLAS KREKELER 08/24/2015 08/25/2015 MENARDS MAPLEWOOD $80.27 NICHOLAS KREKELER 08/25/2015 08/26/2015 FEDEX 781207042455 $14.75 NICHOLAS KREKELER 08/25/2015 08/26/2015 FEDEX 860141379952 $4.27 NICHOLAS KREKELER 08/31/2015 09/01/2015 THE UPS STORE 2171 $14.82 NICHOLAS KREKELER 08/24/2015 08/25/2015 UNIFORMS UNLIMITED INC.$12.50 DAVID KVAM 09/02/2015 09/03/2015 MINNESOTACO $150.69 DAVID KVAM 08/20/2015 08/24/2015 KEEPRS INC 2 $125.66 TODD LANGNER 08/27/2015 08/28/2015 BATTERIES PLUS #31 $45.96 MICHAEL LOCHEN 08/27/2015 08/28/2015 DOMINO'S 1948 $68.88 MICHAEL LOCHEN 08/27/2015 08/28/2015 MENARDS MAPLEWOOD $12.82 MICHAEL LOCHEN 08/27/2015 08/28/2015 EMERGENCY APPARATUS MAINT $2,074.98 STEVE LUKIN 08/27/2015 08/28/2015 EMERGENCY APPARATUS MAINT $1,583.04 STEVE LUKIN 08/27/2015 08/28/2015 EMERGENCY APPARATUS MAINT $2,247.01 STEVE LUKIN 09/02/2015 09/03/2015 COMCAST CABLE COMM $2.25 STEVE LUKIN 09/03/2015 09/03/2015 AIRGASS NORTH $28.47 STEVE LUKIN 08/24/2015 08/25/2015 SUPERSHUTTLE EXECUCARLAX $36.00 MIKE MARTIN 08/28/2015 09/01/2015 WESTIN HOTEL BONVNTR $798.30 MIKE MARTIN 08/31/2015 09/01/2015 AMERICAN PLANNING ASSOCI $430.00 MIKE MARTIN 08/26/2015 08/27/2015 STREICHER'S MO $82.45 BRIAN MICHELETTI 08/20/2015 08/24/2015 BOUND TREE MEDICAL LLC $38.80 MICHAEL MONDOR 08/21/2015 08/24/2015 STRYKER SALES CRP MED $883.73 MICHAEL MONDOR 08/28/2015 08/31/2015 BOUND TREE MEDICAL LLC $1,345.21 MICHAEL MONDOR 08/28/2015 08/31/2015 EVEREST EMERGENCY VEHICLE $239.16 MICHAEL MONDOR 08/28/2015 08/31/2015 PRIMARY PRODUCTS COMPA $875.00 MICHAEL MONDOR 08/28/2015 08/31/2015 MN EMS REG BOARD $632.00 MICHAEL MONDOR 08/31/2015 09/02/2015 BOUND TREE MEDICAL LLC $563.39 MICHAEL MONDOR 08/31/2015 09/02/2015 EVEREST EMERGENCY VEHICLE $197.22 MICHAEL MONDOR 09/01/2015 09/02/2015 ARROW INTERNATIONAL $1,109.05 MICHAEL MONDOR 09/01/2015 09/03/2015 BOUND TREE MEDICAL LLC $276.12 MICHAEL MONDOR 09/02/2015 09/03/2015 CENTURY COLLEGE-BO $2,433.00 MICHAEL MONDOR 09/02/2015 09/03/2015 FASTENAL COMPANY01 ($34.00)JOHN NAUGHTON 09/02/2015 09/03/2015 FASTENAL COMPANY01 $34.00 JOHN NAUGHTON 08/21/2015 08/24/2015 UNIFORMS UNLIMITED INC.$86.94 MICHAEL NYE 08/26/2015 08/27/2015 HENRIKSEN ACE HARDWARE $64.15 JORDAN ORE 08/27/2015 08/28/2015 BROCK WHITE 180 $106.68 ERICK OSWALD 08/27/2015 08/31/2015 MOGREN LANDSCAPING $54.60 ERICK OSWALD 08/26/2015 08/31/2015 FEDEXOFFICE 00006171 $47.05 AMY PATRAW 08/20/2015 08/24/2015 METRO PRODUCTS INC $34.75 STEVEN PRIEM 08/21/2015 08/24/2015 NOTT COMPANY $31.66 STEVEN PRIEM 08/21/2015 08/24/2015 NOTT COMPANY $32.80 STEVEN PRIEM 08/21/2015 08/24/2015 EMERGENCY AUTOMOTIVE $98.53 STEVEN PRIEM 08/24/2015 08/25/2015 AUTO PLUS LITTLE CANADA ($64.16)STEVEN PRIEM 08/24/2015 08/25/2015 NOTT COMPANY $42.35 STEVEN PRIEM 08/24/2015 08/25/2015 AUTO PLUS LITTLE CANADA $253.98 STEVEN PRIEM 08/25/2015 08/26/2015 FACTORY MTR PTS #1 $172.80 STEVEN PRIEM 08/25/2015 08/26/2015 AUTO PLUS LITTLE CANADA $33.28 STEVEN PRIEM 08/25/2015 08/26/2015 AUTO PLUS LITTLE CANADA $36.85 STEVEN PRIEM G1, Attachments Packet Page Number 26 of 227 08/25/2015 08/26/2015 AN FORD WHITE BEAR LAK $204.23 STEVEN PRIEM 08/26/2015 08/27/2015 POMP'S TIRE #021 $416.25 STEVEN PRIEM 08/26/2015 08/27/2015 FACTORY MTR PTS #1 $83.96 STEVEN PRIEM 08/27/2015 08/31/2015 LARSONS AUTOMOTIVE OF MAP $52.69 STEVEN PRIEM 08/28/2015 08/31/2015 TRI-STATE BOBCAT $440.44 STEVEN PRIEM 08/28/2015 08/31/2015 AUTO PLUS LITTLE CANADA $45.84 STEVEN PRIEM 09/01/2015 09/02/2015 AN FORD WHITE BEAR LAK $396.27 STEVEN PRIEM 09/01/2015 09/02/2015 TRUCK UTILITIES INC ST PA $76.81 STEVEN PRIEM 09/01/2015 09/03/2015 TURFWERKS EAGAN $365.40 STEVEN PRIEM 09/02/2015 09/03/2015 AN FORD WHITE BEAR LAK ($73.96)STEVEN PRIEM 09/02/2015 09/03/2015 FACTORY MTR PTS #1 $47.76 STEVEN PRIEM 09/02/2015 09/03/2015 AUTO PLUS LITTLE CANADA $430.37 STEVEN PRIEM 09/02/2015 09/03/2015 EMERGENCY AUTOMOTIVE $76.30 STEVEN PRIEM 09/02/2015 09/03/2015 AN FORD WHITE BEAR LAK $53.25 STEVEN PRIEM 09/02/2015 09/03/2015 AN FORD WHITE BEAR LAK $521.48 STEVEN PRIEM 09/03/2015 09/04/2015 BAUER BUILT TIRE 18 $500.70 STEVEN PRIEM 09/03/2015 09/04/2015 BRAKE AND EQUIPMENT WAREH $79.56 STEVEN PRIEM 08/21/2015 08/24/2015 THE HOME DEPOT 2801 $14.91 KELLY PRINS 08/21/2015 08/24/2015 PROJECTORLAMPSWORLD $328.98 KELLY PRINS 08/21/2015 08/24/2015 HILLYARD INC MINNEAPOLIS $425.03 MICHAEL REILLY 08/29/2015 08/31/2015 THE HOME DEPOT 2801 $41.97 MICHAEL REILLY 08/30/2015 08/31/2015 LES MILLS WEST COAST INC $34.95 LORI RESENDIZ 08/30/2015 09/01/2015 APPOINTMENT-PLUS/STORMSOU $39.00 LORI RESENDIZ 08/22/2015 08/24/2015 SCIENCE MUSEUM OF MN $300.00 AUDRA ROBBINS 08/28/2015 08/31/2015 TARGET 00011858 $57.28 AUDRA ROBBINS 08/31/2015 09/01/2015 CTY OF EAGAN-PKRC ONLINE $288.00 AUDRA ROBBINS 09/01/2015 09/02/2015 TARGET 00006197 $10.00 AUDRA ROBBINS 09/02/2015 09/04/2015 408432 OAKDALE 20 $350.00 AUDRA ROBBINS 09/01/2015 09/02/2015 JOHN DEERE LANDSCAPES530 $55.40 RICK RUIZ 08/24/2015 08/25/2015 WINNICK SUPPLY $838.78 ROBERT RUNNING 08/20/2015 08/24/2015 LILLIE SUBURBAN NEWSPAPER $293.55 DEB SCHMIDT 09/03/2015 09/04/2015 LILLIE SUBURBAN NEWSPAPER $128.25 DEB SCHMIDT 08/22/2015 08/26/2015 CINTAS 60A SAP $123.63 SCOTT SCHULTZ 08/22/2015 08/26/2015 CINTAS 60A SAP $128.55 SCOTT SCHULTZ 08/25/2015 08/27/2015 USA MOBILITY WIRELE $16.11 SCOTT SCHULTZ 08/25/2015 08/27/2015 ON SITE SANITATION INC $20.00 SCOTT SCHULTZ 08/20/2015 08/24/2015 OFFICE DEPOT #1090 $84.62 FAITH SHEPPERD 09/02/2015 09/03/2015 COMCAST CABLE COMM $73.82 MICHAEL SHORTREED 08/21/2015 08/24/2015 IN *BIOBAG USA $532.80 CHRIS SWANSON 08/25/2015 08/27/2015 OFFICE DEPOT #1090 $11.49 KAREN WACHAL 09/02/2015 09/03/2015 FASTENAL COMPANY01 $8.62 JEFF WILBER 08/24/2015 08/26/2015 WAL-MART #3498 $7.47 SUSAN ZWIEG 08/26/2015 08/27/2015 MEDICBATTERIES COM $174.00 SUSAN ZWIEG 08/27/2015 08/28/2015 DALCO ENTERPRISES, INC $193.37 SUSAN ZWIEG 09/02/2015 09/03/2015 DALCO ENTERPRISES, INC $48.82 SUSAN ZWIEG $55,648.40 G1, Attachments Packet Page Number 27 of 227 Check Description Amount 95791 05114 PROJ 14-02 CNTY RD B TRAIL IMPRV 11,093.00 95792 05215 SOCCER INSTRUCTION - FALL 1,150.00 95793 05028 CITY HALL SOLAR SYSTEM LEASE-SEPT 397.00 05028 MCC SOLAR SYSTEM LEASE - SEPT 369.00 95794 00687 EMERGENCY RESPONES KOHLMAN AVE 1,250.00 95795 00393 MONTHLY SURTAX - AUG 23112123035 1,722.16 95796 01337 911 DISPATCH SERVICES - AUGUST 30,453.91 01337 CAD SERVICES - AUGUST 5,824.07 01337 FLEET SUPPORT FEES - AUGUST 458.64 01337 FLEET SUPPORT FEES - AUGUST 427.44 95797 01337 ADMIN CHARGES FOR SPEC ASMTS 6,270.00 01337 TIF ADMIN EXPENSES 2014 3,999.74 95798 01546 SHIRTS FOR CLINIC PROGRAMS 310.00 01546 SHIRTS FOR CLINIC PROGRAMS 272.50 95799 01574 BITUMINOUS MATERIALS 6,721.18 01574 BITUMINOUS MATERIALS 1,217.11 01574 FILL SAND - MINNEHAHA REPAIR 206.06 95800 04192 EMS BILLING - JULY 4,275.00 95801 01190 ELECTRIC & GAS UTILITY 2,344.14 01190 ELECTRIC & GAS UTILITY 2,082.11 01190 ELECTRIC & GAS UTILITY 233.27 01190 FIRE SIRENS 51.82 95802 00221 CRACK SEALING MATERIALS 2,872.38 95803 03130 CRIMINAL PROSECUTION - AUG 9,165.47 03130 DATA PRACTICES/BODY CAMERA-AUG 1,931.10 03130 CODE/ORDINANCE ENFORCEMENT-AUG 1,042.17 95804 05564 REFUND LIQUOR LICENSE 4,200.00 95805 05369 CLEANING SUPPLIES - CITY HALL 114.71 95806 04345 PROJ 15-16 BELLAIRE STREET IMPROV 2,500.00 95807 00363 2015-2016 AUTODESK SUBSCRIPTION 5,850.18 95808 05547 REFINISH GYM FLOOR - WALKWAYS 3,800.00 95809 04846 MEDICAL SUPPLIES 1,390.61 95810 05368 NEW BUILD SQUAD #943 - VEN #7910 10,161.75 05368 REMOVE EQUIP OLD SQUAD #943 272.50 05368 REPAIR REAR SEAT SQUAD #942 92.36 95811 05476 KID CITY GRANT SERVICES 2015 937.50 95812 00827 WORK COMP QTR OCT-DEC 2015 118,031.25 95813 00846 PD PHONE-BASED INTERPRETIVE SRVS 35.21 95814 00001 REIMB OLSON SPRINKLER SYS/MAILBOX 1,310.35 95815 00001 REFUND J CARVELLI - LACROSSE 55.00 95816 00001 REFUND CHAMPION PLUMBING-PERMIT 37.00 95817 00001 REFUND ASPHALT DRIVEWAY-PERMIT 22.40 95818 01261 EMS REPORTING SOFTWARE - SEPT 738.67 95819 05571 STATIONS ALERTING SYSTEM 27,330.00 95820 05570 TOW STOLEN MOTORCYCLE CN15022958 149.60 95821 01359 VEHICLE WASHES - AUGUST 73.76 95822 05569 GUNSHOT RESIDUE ANALYSIS 15016488 1,009.05 95823 02001 PHONE SERVICE - SEPTEMBER 2,757.70 95824 01836 ASPHALT 260.36 95825 04179 PROGRAM DISPLAY SIGN MCC - AUGUST 325.00 95826 02159 MGMT & MARKETING SRVS MCC 29,482.00 95827 05013 SUMMER HVAC MAINT - MCC 2,689.75 05013 SUMMER HVAC MAINT - FIRE STATION 485.75 310,251.7337Checks in this report. 09/22/2015 YALE MECHANICAL LLC 09/22/2015 YALE MECHANICAL LLC 09/22/2015 BROCK WHITE COMPANY, LLC. 09/22/2015 REGAL AUTO WASH BILLING 09/22/2015 RJ LEE GROUP, INC. 09/22/2015 SUBURBAN SPORTSWEAR 09/22/2015 XCEL ENERGY 09/22/2015 XCEL ENERGY 09/22/2015 SUBURBAN SPORTSWEAR 09/22/2015 T A SCHIFSKY & SONS, INC 09/22/2015 T A SCHIFSKY & SONS, INC 09/22/2015 CENTRAL FLORIDA RESTAURANTS 09/22/2015 CINTAS CORPORATION #470 09/22/2015 CAMPBELL KNUTSON P.A. RAMSEY COUNTY-PROP REC & REV 09/22/2015 HUGO'S TREE CARE INC 09/22/2015 MN DEPT OF LABOR & INDUSTRY 09/22/2015 RAMSEY COUNTY-PROP REC & REV 09/22/2015 CORESTRONG FITNESS LLC 09/22/2015 ENERGY ALTERNATIVES SOLAR, LLC 09/22/2015 ENERGY ALTERNATIVES SOLAR, LLC Check Register City of Maplewood 09/17/2015 Date Vendor 09/22/2015 XCEL ENERGY 09/22/2015 T A SCHIFSKY & SONS, INC 09/22/2015 TRANS-MEDIC 09/22/2015 XCEL ENERGY RAMSEY COUNTY-PROP REC & REV 09/22/2015 09/22/2015 RAMSEY COUNTY-PROP REC & REV 09/22/2015 RAMSEY COUNTY-PROP REC & REV 09/22/2015 RAMSEY COUNTY-PROP REC & REV 09/22/2015 BOLTON & MENK, INC. 09/22/2015 09/22/2015 CAMPBELL KNUTSON P.A. 09/22/2015 CAMPBELL KNUTSON P.A. 09/22/2015 DAHLEN, DWYER & FOLEY INC. 09/22/2015 DLT SOLUTIONS, LLC 09/22/2015 FOREST TO FLOOR HARDWOOD 09/22/2015 HEALTHEAST 09/22/2015 HEALTHEAST VEHICLE SERVICES 09/22/2015 HEALTHEAST VEHICLE SERVICES 09/22/2015 HEALTHEAST VEHICLE SERVICES 09/22/2015 JESSICA HUANG 09/22/2015 L M C I T 09/22/2015 LANGUAGE LINE SERVICES 09/22/2015 ONE TIME VENDOR 09/22/2015 ONE TIME VENDOR 09/22/2015 ONE TIME VENDOR 09/22/2015 ST PAUL, CITY OF 09/22/2015 VISUAL IMAGE PROMOTIONS 09/22/2015 WHITE BEAR AREA YMCA 09/22/2015 ONE TIME VENDOR 09/22/2015 PHYSIO-CONTROL, INC. 09/22/2015 RACOM CORPORATION 09/22/2015 RAPID RECOVERY INC. SAINT PAUL 09/22/2015 CITY OF ROSEVILLE G1, Attachments Packet Page Number 28 of 227 Settlement Date Payee Description Amount 9/14/2015 MN State Treasurer Drivers License/Deputy Registrar 108,359.04 9/14/2015 MN Dept of Natural Resources DNR electronic licenses 471.50 9/14/2015 U.S. Treasurer Federal Payroll Tax 99,508.16 9/14/2015 P.E.R.A.P.E.R.A.98,794.47 9/14/2015 Empower - State Plan Deferred Compensation 30,402.00 9/15/2015 MN State Treasurer Drivers License/Deputy Registrar 47,421.82 9/15/2015 US Bank Merchant Services Credit Card Billing fee 89.35 9/15/2015 MN State Treasurer State Payroll Tax 20,155.56 9/15/2015 MidAmerica HRA Flex plan 13,916.74 9/15/2015 Labor Unions Union Dues 2,205.27 9/16/2015 MN State Treasurer Drivers License/Deputy Registrar 23,268.26 9/16/2015 Delta Dental Dental Premium 654.43 9/17/2015 MN State Treasurer Drivers License/Deputy Registrar 28,786.28 9/17/2015 Pitney Bowes Postage 2,985.00 9/18/2015 MN State Treasurer Drivers License/Deputy Registrar 15,778.62 9/18/2015 MN Dept of Natural Resources DNR electronic licenses 360.00 9/18/2015 Optum Health DCRP & Flex plan payments 1,036.73 494,193.23 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 29 of 227 CHECK #CHECK DATE EMPLOYEE NAME COLEMAN, MELINDA 5,925.56 09/11/15 FUNK, MICHAEL 5,079.30 09/11/15 BAUMAN, GAYLE 5,177.29 09/11/15 OSWALD, BRENDA 2,079.05 09/11/15 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in AmountAMOUNT 09/11/15 ABRAMS, MARYLEE 430.99 09/11/15 CARDINAL, ROBERT 430.99 09/11/15 JUENEMANN, KATHLEEN 430.99 09/11/15 KOPPEN, MARVIN 430.99 09/11/15 SLAWIK, NORA 489.68 09/11/15 BAKKE, LONN 3,419.27 09/11/15 BARTZ, PAUL 5,587.93 09/11/15 BELDE, STANLEY 09/11/15 CORCORAN, THERESA 2,022.59 09/11/15 KVAM, DAVID 3,912.62 09/11/15 SCHNELL, PAUL 09/11/15 WYLIE, TAMMY 432.20 09/11/15 ABEL, CLINT 3,172.78 09/11/15 ALDRIDGE, MARK 09/11/15 DUGAS, MICHAEL 4,821.52 09/11/15 ERICKSON, VIRGINIA 3,385.94 09/11/15 ARNOLD, AJLA 1,921.50 09/11/15 BEGGS, REGAN 1,803.21 09/11/15 KNUTSON, LOIS 2,503.64 09/11/15 CHRISTENSON, SCOTT 2,143.57 09/11/15 JAHN, DAVID 2,242.00 09/11/15 BURLINGAME, SARAH 2,380.50 09/11/15 KNUTSON, ALEC 360.00 09/11/15 RAMEAUX, THERESE 3,283.59 09/11/15 ANDERSON, CAROLE 640.42 09/11/15 DEBILZAN, JUDY 2,257.97 09/11/15 RUEB, JOSEPH 3,180.20 09/11/15 SPANGLER, EDNA 1,212.22 09/11/15 CRAWFORD, LEIGH 1,942.77 09/11/15 LARSON, MICHELLE 2,020.38 09/11/15 HAAG, KAREN 4,860.99 09/11/15 LO, CHING 834.99 09/11/15 SCHMIDT, DEBORAH 3,248.90 09/11/15 RICHTER, CHARLENE 1,133.02 09/11/15 VITT, SANDRA 1,101.82 09/11/15 WEAVER, KRISTINE 2,507.39 09/11/15 MECHELKE, SHERRIE 1,221.44 09/11/15 MOY, PAMELA 1,616.30 09/11/15 OSTER, ANDREA 2,027.02 3,542.17 5,137.81 09/11/15 SHEA, STEPHANIE 1,593.17 09/11/15 SHEPPERD, FAITH 2,003.88 09/11/15 SHORTREED, MICHAEL 4,379.47 09/11/15 CARNES, JOHN 2,899.44 09/11/15 CROTTY, KERRY 3,986.42 09/11/15 DEMULLING, JOSEPH 3,391.68 3,704.43 09/11/15 BENJAMIN, MARKESE 3,434.39 09/11/15 BIERDEMAN, BRIAN 4,156.90 09/11/15 BUSACK, DANIEL 5,514.49 G1, Attachments Packet Page Number 30 of 227 09/11/15 HOEMKE, MICHAEL 2,415.89 09/11/15 HOFMEISTER, TIMOTHY 503.75 09/11/15 FISHER, CASSANDRA 09/11/15 HAWKINSON JR, TIMOTHY 3,066.73 09/11/15 HER, PHENG 3,004.33 09/11/15 HIEBERT, STEVEN 3,792.13 1,987.64 09/11/15 MARINO, JASON 3,533.06 09/11/15 MCCARTY, GLEN 3,706.30 09/11/15 METRY, ALESIA 09/11/15 JAMES JR, JUSTIN 464.00 09/11/15 JASKOWIAK, AMANDA 360.00 09/11/15 JOHNSON, KEVIN 09/11/15 LANGNER, SCOTT 3,129.33 09/11/15 LANGNER, TODD 3,066.73 09/11/15 LYNCH, KATHERINE 09/11/15 THIENES, PAUL 3,677.79 09/11/15 VANG, PAM 2,086.20 09/11/15 WENZEL, JAY 09/11/15 PATRAW, AMY 478.50 09/11/15 PETERSON, JARED 2,045.61 09/11/15 REZNY, BRADLEY 09/11/15 SYPNIEWSKI, WILLIAM 3,066.73 09/11/15 TAUZELL, BRIAN 3,004.33 09/11/15 THEISEN, PAUL 09/11/15 HAGEN, MICHAEL 308.64 09/11/15 HALE, JOSEPH 180.00 09/11/15 HALWEG, JODI 09/11/15 BEITLER, NATHAN 617.28 09/11/15 BOURQUIN, RON 1,234.80 09/11/15 CAPISTRANT, JACOB 09/11/15 DABRUZZI, THOMAS 2,609.36 09/11/15 DAWSON, RICHARD 1,702.38 09/11/15 EVERSON, PAUL 09/11/15 FORSYTHE, MARCUS 3,018.35 09/11/15 FRITZE, DEREK 4,611.39 09/11/15 GABRIEL, ANTHONY 3,462.27 3,004.33 4,013.96 09/11/15 KONG, TOMMY 3,140.10 09/11/15 KREKELER, NICHOLAS 1,000.19 09/11/15 KROLL, BRETT 3,215.84 09/11/15 OLDING, PARKER 2,330.22 09/11/15 OLSON, JULIE 3,129.33 09/11/15 PARKER, JAMES 3,046.02 6,039.24 09/11/15 MICHELETTI, BRIAN 3,699.99 09/11/15 MULVIHILL, MARIA 2,415.60 09/11/15 NYE, MICHAEL 3,677.79 3,300.09 5,779.68 09/11/15 SCHOEN, ZACHARY 2,597.18 09/11/15 SLATER, BENJAMIN 238.70 09/11/15 STEINER, JOSEPH 3,253.69 09/11/15 BAHL, DAVID 450.00 09/11/15 BASSETT, BRENT 575.51 09/11/15 BAUMAN, ANDREW 2,829.57 3,172.78 09/11/15 XIONG, KAO 3,172.78 09/11/15 ZAPPA, ANDREW 2,045.61 09/11/15 ANDERSON, BRIAN 154.33 3,315.18 231.49 09/11/15 CAPISTRANT, JOHN 588.75 09/11/15 COREY, ROBERT 462.99 09/11/15 CRAWFORD - JR, RAYMOND 3,222.62 09/11/15 JANSEN, CHAD 102.89 09/11/15 JUREK, GREGORY 308.66 09/11/15 KANE, ROBERT 750.00 2,896.03 09/11/15 HAWTHORNE, ROCHELLE 4,241.10 09/11/15 HUTCHINSON, JAMES 480.00 09/11/15 IMM, TRACY 289.36 G1, Attachments Packet Page Number 31 of 227 09/11/15 KONDER, RONALD 620.53 09/11/15 KUBAT, ERIC 3,546.41 09/11/15 LINDER, TIMOTHY 09/11/15 KARRAS, JAMIE 51.44 09/11/15 KERSKA, JOSEPH 1,115.66 4,136.40 09/11/15 POWERS, KENNETH 643.02 09/11/15 RANGEL, DERRICK 308.66 09/11/15 RANK, PAUL 09/11/15 NIELSEN, KENNETH 195.00 09/11/15 NOVAK, JEROME 3,025.17 09/11/15 NOWICKI, PAUL 09/11/15 PARROW, JOSHUA 360.09 09/11/15 PETERSON, MARK 615.00 09/11/15 PETERSON, ROBERT 09/11/15 NAGEL, BRYAN 3,803.10 09/11/15 OSWALD, ERICK 2,364.52 09/11/15 RUIZ, RICARDO 09/11/15 ZWIEG, SUSAN 1,238.02 09/11/15 CORTESI, LUANNE 1,880.69 09/11/15 SINDT, ANDREA 09/11/15 EDGE, DOUGLAS 2,801.66 09/11/15 JONES, DONALD 2,302.49 09/11/15 MEISSNER, BRENT 09/11/15 NAUGHTON, JOHN 2,308.91 09/11/15 NORDQUIST, RICHARD 2,287.20 09/11/15 LINDBLOM, RANDAL 3,370.16 09/11/15 LOVE, STEVEN 3,929.31 09/11/15 THOMPSON, MICHAEL 09/11/15 HAMRE, MILES 1,989.40 09/11/15 HAYS, TAMARA 1,902.67 09/11/15 HINNENKAMP, GARY 2,509.60 5,152.44 09/11/15 ORE, JORDAN 1,902.67 09/11/15 BIESANZ, OAKLEY 1,662.08 09/11/15 DEAVER, CHARLES 09/11/15 MONSON, PETER 308.66 09/11/15 MORGAN, JEFFERY 27.86 09/11/15 NEILY, STEVEN 826.26 09/11/15 LOCHEN, MICHAEL 565.96 09/11/15 MERKATORIS, BRETT 154.33 09/11/15 MONDOR, MICHAEL 4,353.85 3,178.44 83.59 09/11/15 OLSON, JAMES 3,805.39 09/11/15 OPHEIM, JOHN 712.50 09/11/15 PACHECO, ALPHONSE 514.44 09/11/15 STREFF, MICHAEL 1,740.19 09/11/15 SVENDSEN, RONALD 4,940.51 09/11/15 GERVAIS-JR, CLARENCE 2,186.66 617.32 09/11/15 RICE, CHRISTOPHER 379.38 09/11/15 RODRIGUEZ, ROBERTO 462.97 09/11/15 SEDLACEK, JEFFREY 3,805.39 2,300.27 2,654.60 09/11/15 BRINK, TROY 2,532.67 09/11/15 BUCKLEY, BRENT 2,300.27 09/11/15 DEBILZAN, THOMAS 1,726.64 09/11/15 DUCHARME, JOHN 2,915.03 09/11/15 ENGSTROM, ANDREW 2,935.88 09/11/15 JAROSCH, JONATHAN 3,287.59 1,902.67 09/11/15 RUNNING, ROBERT 2,532.67 09/11/15 TEVLIN, TODD 2,300.27 09/11/15 BURLINGAME, NATHAN 2,463.20 09/11/15 ZIEMAN, SCOTT 128.00 09/11/15 JANASZAK, MEGHAN 1,985.97 09/11/15 KONEWKO, DUWAYNE 4,922.81 588.73 09/11/15 GERNES, CAROLE 424.39 09/11/15 HAYMAN, JANET 1,240.82 G1, Attachments Packet Page Number 32 of 227 14.09 09/11/15 HOIER, KARA 948.46 09/11/15 JOHNSON, ELIZABETH 1,580.11 09/11/15 KROLL, LISA 09/11/15 SOUTTER, CHRISTINE 323.75 09/11/15 WACHAL, KAREN 1,022.49 09/11/15 GAYNOR, VIRGINIA 09/11/15 KONEWKO, QUINN 198.00 09/11/15 LARSON, KATELYN 740.00 09/11/15 LARSON, MARIAH 09/11/15 SWANSON, CHRIS 1,951.57 09/11/15 WEIDNER, JAMES 1,760.00 09/11/15 WELLENS, MOLLY 09/11/15 ETTER, LAURA 49.00 09/11/15 GUENTHER, THOMAS 720.00 09/11/15 JACOBS, ROCHELLE 09/11/15 EVANS, CHRISTINE 2,049.32 09/11/15 GIBSON, CHRISTINE 2,101.78 09/11/15 HOFMEISTER, MARY 09/11/15 ZILLEY, MATTHEW 45.00 09/11/15 ADAMS, DAVID 2,188.84 09/11/15 HAAG, MARK 09/11/15 BARAHONA, FREYA 387.00 09/11/15 CRANDALL, KRISTA 56.70 09/11/15 DIONNE, ANN 09/11/15 BAUDE, SARAH 28.12 09/11/15 BEAR, AMANDA 110.25 09/11/15 BUTLER, ANGELA 09/11/15 ST SAUVER, CRAIG 399.01 09/11/15 WISTL, MOLLY 625.14 73.00 09/11/15 JOHNSON, BARBARA 419.46 09/11/15 LAMSON, ELIANA 27.38 09/11/15 MCKILLOP, AMANDA 3,478.53 09/11/15 HUTCHINSON, ANN 2,845.81 09/11/15 BRASH, JASON 2,855.88 09/11/15 CARVER, NICHOLAS 4,473.03 09/11/15 SWAN, DAVID 2,939.57 2,092.37 09/11/15 FINWALL, SHANN 3,518.07 09/11/15 LORENZ, DANIELA 986.25 09/11/15 MARTIN, MICHAEL 3,338.93 195.00 2,918.37 09/11/15 BJORK, BRANDON 1,120.00 09/11/15 BRENEMAN, NEIL 2,533.34 09/11/15 DIEZ, ANTONIO 30.00 09/11/15 SIEVERT, ALEXIS 72.00 09/11/15 TAYLOR, JAMES 3,400.88 09/11/15 VUKICH, CANDACE 761.50 578.25 09/11/15 MOUA, CHEE 60.00 09/11/15 ROBBINS, AUDRA 3,570.21 09/11/15 RYCHLICKI, NICHOLE 760.00 682.52 2,532.67 09/11/15 JENSEN, JOSEPH 1,815.47 09/11/15 SCHULTZ, SCOTT 3,856.84 09/11/15 WILBER, JEFFREY 1,909.45 09/11/15 RUZICHKA, JANICE 270.00 09/11/15 SKRYPEK, JOSHUA 622.14 09/11/15 SMITH, CORTNEY 215.00 1,311.11 09/11/15 KRECH, TRAVIS 362.25 09/11/15 KUHN, MATTHEW 256.50 09/11/15 O'CONNER, TERRINA 438.63 09/11/15 GUSTAFSON, BRENDA 72.00 09/11/15 HAASCH, ANGELA 123.50 09/11/15 HOLMBERG, LADONNA 153.76 09/11/15 DEMPSEY, BETH 452.63 09/11/15 ERICKSON-CLARK, CAROL 37.50 09/11/15 GRUENHAGEN, LINDA 261.34 214.52 G1, Attachments Packet Page Number 33 of 227 626.69 9995537 9995538 9995539 516,516.75 09/11/15 ROLLERSON, TERRANCE 45.57 09/11/15 SCHERER, KATHLENE 164.14 09/11/15 SCHREIER, ROSEMARIE 09/11/15 RANEY, COURTNEY 348.51 09/11/15 RESENDIZ, LORI 2,809.47 09/11/15 RICHTER, DANIEL 09/11/15 WAGNER, JODY 290.00 09/11/15 WAKEM, CAITLYN 36.00 09/11/15 YANG, JUDY 09/11/15 CHRISTAL, JENNIFER 90.00 09/11/15 LANGER, CHELSEA 61.75 09/11/15 AUSTIN, CATHERINE 254.25 09/11/15 CRAWFORD, SHAWN 09/11/15 HEINTZ, JOSHUA 218.25 468.75 09/11/15 CRAYNE, WILLIAM 195.75 09/11/15 DOUGLASS, TOM 2,127.67 09/11/15 DUNKEL, TYLER 182.25 09/11/15 BERGO, CHAD 3,534.47 09/11/15 FOWLDS, MYCHAL 4,296.38 09/11/15 MAIDMENT, COLIN 714.92 09/11/15 MALONEY, SHAUNA 11.25 09/11/15 PRINS, KELLY 09/11/15 PRIEM, STEVEN 2,585.69 09/11/15 WOEHRLE, MATTHEW 2,541.57 09/11/15 XIONG, BOON 1,665.09 114.90 09/11/15 MUSKAT, JULIE 68.26 09/11/15 NITZ, CARA 358.05 09/11/15 OHS, CYNTHIA 174.38 09/11/15 TREPANIER, TODD 354.58 09/11/15 TRUONG, CHAU 42.00 09/11/15 TUPY, MARCUS 48.00 206.52 09/11/15 SMITH, ANN 166.40 09/11/15 SMITH, JEROME 135.25 09/11/15 SMITLEY, SHARON 228.81 118.75 100.00 09/11/15 BILJAN, MERANDA 144.00 09/11/15 BOSLEY, CAROL 144.00 09/11/15 BUTLER-MILLER, JADE 72.00 09/11/15 ELLISON, LELIA 191.25 09/11/15 FRANZMEIER, EILEEN 09/11/15 REILLY, MICHAEL 2,059.39 09/11/15 STEFFEN, MICHAEL 108.00 09/11/15 KRECH, ELAINE 729.96 09/11/15 LOONEY, RAYJEANIA 108.00 2,003.88 09/11/15 COUNTRYMAN, BRENDA 1,207.00 60.00 09/11/15 AUBUCHON, IMAGINARA 172.50 09/11/15 FRANZEN, NICHOLAS 3,212.56 09/11/15 GRANADOS, ERWIN 75.00 09/11/15 MADSEN, JEFFREY G1, Attachments Packet Page Number 34 of 227 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, City Engineer/Public Works Director DATE: September 22, 2015 SUBJECT: Approval of Resolution Adopting Cooperative Agreement No. 1001178 with MnDOT, McKnight/T.H.94 Signal Replacements, City Project 15-12 Introduction The council will consider approving a cooperative agreement that outlines Maplewood’s responsibility and cost share as part of this MnDOT led project. Background / Discussion In the 2016-17 timeframe MnDOT is proposing repaving both east and west bound lanes of Trunk Highway 94 from Mounds Blvd in St. Paul to Century Avenue in Maplewood. During the analysis of the major project other needs were identified by MnDOT such as traffic signal replacement at McKnight/Hudson Rd (near 3M) and McKnight/Hudson Place (entrance/exit to Brookview neighborhood). The signal replacements would occur during a similar timeframe to the repaving of I- 94. St. Paul and Ramsey County are entering into the same agreement which stipulates responsibilities and cost allocations for these two signal replacements. Local units of government have a share of the traffic signal project costs typically based on ownership of legs of the intersection. In this case Maplewood does not own or maintain legs of either signal however since the Brookview neighborhood and 3M for example have direct connections onto the frontage roads/ramps there is some benefit received and an equitable cost share was determined using local direct connect traffic counts. In discussions with MnDOT they will reciprocate this model if benefit is received from a local improvement for example. Discussion on the determination of benefit and how best to determine cost share would occur on a project by project basis. Budget Impact Maplewood has only a minor share of the overall project cost. The lump sum amount payable to MnDOT is $34,611.30. This is based on covering a 35% cost share of the east leg of the McKnight/Hudson Road signal (or just under 9% of that total signal cost of $250,000.00) equating to $22,111.30; and 20% of the east leg of the McKnight/Hudson Place signal (equating to 5% of that $250,000.00 signal cost) or approximately $12,500.00. G2 Packet Page Number 35 of 227 The signal improvement adjacent to 3M fall within the 3M TIF district because it is within public right of way adjacent to the parcel. Therefore $22,111.30 would be slated to qualify from the TIF district proceeds while the remaining $12,500.00 would come from the Street Light Fund of which a portion will be from reduced expenditures out of the Street Light Fund operation budget in 2015. Recommendation It is recommended that the City Council approve the attached Resolution Adopting Cooperative Agreement No. 1001178 with MnDOT, McKnight/T.H.94 Signal Replacements, City Project 15-12, and authorize the mayor and city manager to sign said agreement and any amendments. Attachments 1. Resolution 2. Cooperative Agreement G2 Packet Page Number 36 of 227 CITY OF MAPLEWOOD RESOLUTION WHEREAS the City of Maplewood is entering a cost share agreement with the State of Minnesota, Department of Transportation based on direct local connections to the MnDOT owned and maintained frontage roads/ramps that are served by two traffic signals proposed for replacement based on local benefit as determined by local traffic counts, and IT IS RESOLVED that the City of Maplewood enter into MnDOT Agreement No. 1001178 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the City to the State of the City’s share of the costs of the Signal, Emergency Pre-Emption (EVP) and State Furnished Materials (SFM) for Signal Systems “K” and “L” construction and other associated construction to be performed upon, along and adjacent to the Trunk Highway No. 94 / McKnight Road interchange under State Project No. 6283-234 (T.H. 94=392), City of Maplewood Project 15-12. IT IS FURTHER RESOLVED that the Mayor and City Manager are authorized to execute the Agreement and any amendments to the Agreement. CERTIFICATION I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Maplewood at an authorized meeting held on the 28th day of September, 2015, as shown by the minutes of the meeting in my possession. ______________________________ Signature ______________________________ Subscribed and sworn to before me this Print Name ________ day of _____________, 2015 ______________________________ Notary Public____________________ Title My Commission Expires____________ Notary Stamp: G2, Attachment 1 Packet Page Number 37 of 227 G2, Attachment 2 Packet Page Number 38 of 227 G2, Attachment 2 Packet Page Number 39 of 227 G2, Attachment 2 Packet Page Number 40 of 227 G2, Attachment 2 Packet Page Number 41 of 227 G2, Attachment 2 Packet Page Number 42 of 227 G2, Attachment 2 Packet Page Number 43 of 227 G2, Attachment 2 Packet Page Number 44 of 227 G2, Attachment 2 Packet Page Number 45 of 227 G2, Attachment 2 Packet Page Number 46 of 227 G2, Attachment 2 Packet Page Number 47 of 227 G2, Attachment 2 Packet Page Number 48 of 227 G2, Attachment 2 Packet Page Number 49 of 227 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, City Engineer/Public Works Director Michael Martin, Economic Development Coordinator DATE: September 14, 2015 SUBJECT: Approval of Community Development Block Grant Program Agreement with Ramsey County, Gladstone Improvements Phase 2, City Project 14-01 Introduction The council will consider approving an agreement with Ramsey County in order to receive grant funding in the amount of $250,000.00 for the Gladstone Improvements. Background / Discussion In February 2015 the City of Maplewood submitted an application through Ramsey County in order to secure funding through the Community Development Block Grant Program. The City subsequently was selected to receive $250,000.00 to utilize for infrastructure improvements supporting the Villages at Frost-English redevelopment improvements near the intersection of English Street and Frost Avenue. The City must enter into an agreement with Ramsey County in order for the City to draw on the awarded funds. Budget Impact There is no budget impact. The $250,000.00 grant award was already adopted as a revenue source in the approved budget plan. Recommendation It is recommended that the council approve the Community Development Block Grant Program Agreement with Ramsey County for the Gladstone Phase 2 Improvements, City Project 14-01, and authorize the mayor and city manager to sign said agreement. Attachments 1. Agreement G3 Packet Page Number 50 of 227 1 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AGREEMENT between THE RAMSEY COUNTY HOUSING and REDEVELOPMENT AUTHORITY A POLITICAL SUBDIVISION OF THE STATE OF MINNESOTA AND CITY OF MAPLEWOOD A MUNICIPAL CORPORATION This agreement entered into this ____ day of __________, 2015, between the RAMSEY COUNTY HOUSING & REDEVELOPMENT AUTHORITY, a political subdivision of the State of Minnesota (hereinafter referred to as the "AUTHORITY"), and CITY OF MAPLEWOOD, a municipal corporation (hereinafter referred to as the "GRANTEE"). RECITALS A. The AUTHORITY is an urban county applicant for block grant funds under the Housing and Community Development Act, 42 U.S.C. §§ 5301-5321 (Act), and will receive block grant funds for the purpose of carrying out eligible community development and housing activities under the Act and under regulations promulgated by the Department of Housing and Urban Development (H.U.D.) at 24 C.F.R., pt. 570; B. An Urban County Consortium has been established by a Joint Cooperation Agreement between the AUTHORITY and municipal corporations within Ramsey County, the terms of which specify allocation of block grant funds to those participating jurisdictions for use in accordance with the County Housing Assistance and Community Development Plans accepted by participating jurisdictions and reviewed by H.U.D.; C. The AUTHORITY desires to have certain work or services performed by the GRANTEE as described within this agreement, and as authorized by Resolutions of the Ramsey County Housing and Redevelopment Authority Board for the purpose of implementing eligible activities under the Act and H.U.D. regulations; G3, Attachment 1 Packet Page Number 51 of 227 2 D. It is appropriate and mutually desirable that the GRANTEE be designated by the AUTHORITY to undertake the aforementioned eligible activities, so long as the requirements of the Act, H.U.D. regulations, state law, and local law are adhered to, as provided for herein; E. The purpose of this Agreement is to provide for cooperation between the AUTHORITY and the GRANTEE, as the parties in this agreement, in implementing such eligible activities in the manner described above; F. The parties are authorized and empowered to enter into this Agreement by the Laws of the State of Minnesota; G. The attached exhibits as listed below are hereby incorporated in this agreement and made a part hereof: Application dated March 25, 2015. H. In consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties mutually covenant and agree as provided for in this agreement. PART 1. GENERAL CONDITIONS 1. SCOPE OF AGREEMENT The Agreement between the parties shall consist of: the signature page; the general conditions; the federal, state, and local program requirements; the evaluation and record keeping requirements; Attachment A; each and every project exhibit incorporated into the Agreement; all matters and laws incorporated by reference herein; and any written amendments made according to the general conditions. This Agreement supersedes any and all former agreements applicable to projects attached as exhibits to this Agreement. 2. SCOPE OF WORK OR SERVICES The Grantee shall perform and carry out in a satisfactory and proper manner the work or services set forth in the exhibit(s) attached hereto. In the case of multiple projects, each project shall correspond to a separate exhibit. This Agreement may be amended from time to time, in accordance with the general conditions, for the purpose of adding new projects, amending the scope of work, or for any other lawful purpose. 3. COMMENCEMENT AND TERMINATION OF PROJECTS Upon release of project related funds by H.U.D. pursuant to federal regulations, the AUTHORITY shall furnish the GRANTEE with written notice to proceed. No work on the project shall occur prior to the notice to proceed without written approval from the AUTHORITY. Termination dates for individual projects shall be specified in the G3, Attachment 1 Packet Page Number 52 of 227 3 appropriate exhibits. The termination date may be changed through amendment of this Agreement. In general, a project is expected to be completed within 24 months from the date which the Agreement is executed. Projects which do not show substantial progress within the timespan specified in the application may be terminated at the sole discretion of the AUTHORITY upon 30 days written notice to the GRANTEE. 4. ADMINISTRATION A. The GRANTEE shall appoint a liaison person who shall be responsible for the overall administration of block grant funded project(s) and coordination with the AUTHORITY. The GRANTEE shall also designate one or more representatives who shall be authorized to sign the monthly Voucher and Reporting Form. The names of the liaison persons and representatives shall be specified in the exhibits. B. For all agencies which are presently parties to Joint Cooperation Agreements with the AUTHORITY covering planning, distribution of funds, and program execution under the Act, the GRANTEE remains subject to the provisions of such agreement. 5. COMPENSATION AND METHOD OF PAYMENT A. The AUTHORITY shall reimburse the GRANTEE for the work or services specified in the exhibits in an amount not to exceed $250,000. Reimbursement shall be based on a Community Development Voucher and Reporting Form submitted with supporting documents and signed by the GRANTEE's authorized representative. B. The GRANTEE shall submit a properly executed Voucher and Reporting Form no later than fifteen (15) working days after the close of each billing period. The AUTHORITY will make payment to the GRANTEE not more than twenty-one (21) working days after said invoice is received and approved by the AUTHORITY. The AUTHORITY will issue a statement of correction voucher in the event that the voucher request is erroneous. Payment does not constitute absolute approval. 6. OPERATING BUDGET The GRANTEE shall apply the funds received from the AUTHORITY under this Agreement in accordance with the requirements of the exhibit(s) attached hereto. 7. FUNDING ALTERNATIVES AND FUTURE SUPPORT A. The GRANTEE shall report all Program Income generated under this Agreement or generated through the project(s) funded under this Agreement. In the event the GRANTEE receives any Program Income it shall, in the sole discretion of, and at the direction of at the AUTHORITY, either utilize it solely for the purposes set forth in this Agreement or return it to the AUTHORITY. At the end of the program year the AUTHORITY may require remittance of all or part of any program income balances (including investments thereof) held by the GRANTEE (except those needed for G3, Attachment 1 Packet Page Number 53 of 227 4 immediate cash needs, cash balances of a revolving loan fund, cash balances from a lump sum drawdown, or cash or investments held for Section 108 security needs). B. The AUTHORITY makes no commitment to future support and assumes no obligation for future support of the activities contracted for herein, except as expressly set forth in this Agreement. C. Should anticipated sources of revenue not become available to the AUTHORITY for use in the Community Development Block Program, the AUTHORITY shall immediately notify the GRANTEE in writing and the AUTHORITY will be released from all contracted liability for that portion of the Agreement covered by funds not received by the AUTHORITY. 8. AMENDMENTS Either party may request modifications in the scope of work or services, terms, or conditions of this Agreement. Proposed modifications which are mutually agreed upon shall be incorporated by written amendment to this Agreement. A written amendment may affect a project or projects authorized by this Agreement or may be of general application. 9. ASSIGNMENT AND SUBCONTRACTING A. The GRANTEE shall not assign any portion of this Agreement without the written consent of the AUTHORITY, and it is further agreed that said consent must be sought by the GRANTEE not less than fifteen (15) days prior to the date of any proposed assignment. B. Any work or services assigned or subcontracted hereunder shall be subject to each provision of this Agreement and proper bidding procedures contained therein. The GRANTEE agrees that it is as fully responsible to the AUTHORITY for the acts and omissions of its subcontractors and of their employees as agents, as it is for the acts and omissions of its own employees and agents. 10. HOLD HARMLESS AND INDEMNIFICATION A. The GRANTEE further agrees that it is financially responsible (liable) for any audit exception which occurs due to its negligence or failure to comply with the terms of the Agreement. B. The GRANTEE and AUTHORITY mutually agree to hold harmless and defend each other, their officials, officers, employees, agents, representatives, customers, or invitees against any and all claims, lawsuits, damages, or lawsuits for damages arising from or allegedly arising from or related to the PROJECT, including but not limited to the GRANTEE's or the AUTHORITY's acts, failure to act, or failure to perform its obligations hereunder. The GRANTEE and AUTHORITY further agree to pay the costs of and/or reimburse each other, their officials, officers, employees, agents, G3, Attachment 1 Packet Page Number 54 of 227 5 representatives, customers, or invitees for any and all liability, costs, and expenses (including without limitation reasonable attorney's fees) incurred in connection therewith. Each party shall promptly notify the other of any claim made for any such damage or loss and afford that party and its counsel the opportunity to contest, compromise, or settle such claim. C. Nothing in this Agreement shall constitute a waiver by the GRANTEE or AUTHORITY of any statutory limits or exceptions on liability. 11. INSURANCE A. GRANTEE shall purchase and maintain such insurance as will protect it from claims which may arise out of, or result from, its operations related to this AGREEMENT, whether such operations be by the GRANTEE or by any subcontractor, or by anyone directly employed by them, or by anyone for whose acts any one of them may be liable. B. GRANTEE shall secure the following coverages and comply with all provisions noted. Certificates of Insurance shall be issued evidencing such coverage to the AUTHORITY throughout the term of this AGREEMENT. 1. Commercial General Liability Insurance $1,500,000 per occurrence $2,000,000 general aggregate $2,000,000 products/completed operations total limit $1,500,000 personal injury and advertising liability This policy shall be written on an occurrence basis using ISO form CG 00 01 or its equivalent. The AUTHORITY, Ramsey County, their officials, employees, and agents, shall be added to the policy as additional insured on a primary basis with respect to the operations of the GRANTEE, using ISO endorsement form CG 20 26 or its equivalent. 2. Automobile Insurance Coverage shall be provided for hired, non-owned and owned auto. Minimum limits of $1,000,000 combined single limit 3. Workers' Compensation and Employers' Liability Workers' Compensation as required by Minnesota Statutes Employers' Liability Limits: $500,000/$500,000/$500,000 G3, Attachment 1 Packet Page Number 55 of 227 6 4. Professional Liability/Errors and Omissions Coverage (if applicable) Per Claim Limit: $ 500,000 Per Occurrence: $1,500,000 Aggregate Limit: $2,000,000 This policy is to be written as acceptable to the AUTHORITY. Certificates of Insurance must indicate if the policy is issued on a claims- made or occurrence basis. If coverage is carried on a claims-made basis, then: 1) the retroactive date shall be noted on the Certificate and shall be prior to or the day of the inception of the AGREEMENT; and 2) evidence of coverage shall be provided for three years beyond expiration of the AGREEMENT. The AUTHORITY, Ramsey County, their officials, employees, and agents, shall be added to the policy as additional insured; a separation of insureds endorsement shall be provided to the benefit of the AUTHORITY and Ramsey County. 5. Crime and Fidelity Bond (if applicable): $ C. GRANTEE shall notify its insurer that the AUTHORITY is requiring third party notice of mid-term cancellation per Minn. Stat. § 60A.36, Subd. 2a, such notice to the insurer to be provided to the AUTHORITY when the required Certificate of Insurance is delivered. D. The above sub-paragraphs establish minimum insurance requirements, and it is the sole responsibility of GRANTEE to purchase and maintain additional coverages as it may deem necessary in connection with this AGREEMENT. E. Certificate of Insurance must indicate if the policy is issued pursuant to these requirements. GRANTEE shall not commence work until the GRANTEE has obtained the required insurance and filed an acceptable Certificate of Insurance with AUTHORITY. Copies of insurance policies shall be submitted to the AUTHORITY upon request. F. Nothing in this AGREEMENT shall constitute a waiver by the AUTHORITY or Ramsey County of any statutory or common law immunities, limits, or exceptions on liability. G. Certificates shall specifically indicate if the policy is written with an admitted or non-admitted carrier. Best’s Rating for the insurer shall be noted on the Certificate, and shall not be less than an A. G3, Attachment 1 Packet Page Number 56 of 227 7 12. CONFLICT OF INTEREST A. Interest of Officers, Employees or Agents. No officer, employee, or agent of the GRANTEE who exercises any functions or responsibilities in connection with the planning and carrying out of the Block Grant Program, or any other person who exercises any functions or responsibilities in connection with the Program, shall have any personal financial interest, direct or indirect, in this Agreement, and the GRANTEE shall take appropriate steps to assure compliance. B. Interest of Subcontractor and Their Employees. The GRANTEE agrees that it will incorporate into every subcontract required to be in writing and made pursuant to this Agreement the following provisions: The contractor covenants that no person who presently exercises any functions or responsibilities in connection with the Block Grant Program, has any financial interest, direct or indirect, in this contract. The contractor further covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of his work or services hereunder. The contractor further covenants that in the performance of this contract no person having any conflicting interest shall be employed. Any interest on the part of the contractor or his employees must be disclosed to the GRANTEE and the AUTHORITY. 13. TERMINATION A. This Agreement is subject to termination upon thirty (30) days written notice by the AUTHORITY should: 1) The GRANTEE mismanage or make improper or unlawful use of Agreement funds; 2) The GRANTEE fail to comply with the terms and conditions expressed herein or the applicable federal, state, or county regulations and directives; 3) The GRANTEE fail to provide work or services expressed by this Agreement; or 4) The GRANTEE fail to submit reports or submit incomplete or inaccurate reports in any material respect. G3, Attachment 1 Packet Page Number 57 of 227 8 B. This Agreement may be terminated by the AUTHORITY immediately upon the receipt by the AUTHORITY of notice of the loss of federal funding for the Community Development Block Grant Program or any project of the GRANTEE. C. This Agreement is subject to termination upon thirty (30) days written notice by the GRANTEE should: 1) The AUTHORITY fail in its commitment under this Agreement to provide funding for work or services rendered, as herein provided; or 2) Block Grant Funds become no longer available from the federal government or through the AUTHORITY. D. This agreement may be terminated by the parties, in whole or in part, under such terms and conditions as they may agree, subject to the provisions of paragraphs A, B, and C herein. E. Otherwise, this Agreement shall terminate on the latest termination date specified on the exhibit(s) attached hereto and shall be subject to extension only by mutual agreement and amendment in accordance with the General Conditions of this Agreement. F. Upon termination of this Agreement, any unexpended balance of Agreement funds shall remain in the Block Grant Fund. G. In the event that termination occurs under paragraph A(1) of this section, the GRANTEE shall return to the AUTHORITY all funds which were expended in violation of the terms of this Agreement. PART II. FEDERAL AND LOCAL PROGRAM REQUIREMENTS 1. PROGRAM ADMINISTRATION The GRANTEE shall comply with the applicable uniform administrative requirements set forth at 24 C.F.R.§ 570.502. 2. PROCUREMENT STANDARDS A. General. In awarding contracts pursuant to this Agreement, the GRANTEE shall comply with all applicable requirements of local and state law for awarding contracts, including, but not limited to, procedures for competitive bidding, contractor's bonds, and retained percentages. In addition, the GRANTEE shall comply with the requirements of the U.S. Office of Management and Budget Circular A-102, relating to bonding, insurance, and procurement standards, and with Executive Order 11246, as amended by Executive Order 11375, and as supplemented in Department of Labor G3, Attachment 1 Packet Page Number 58 of 227 9 regulations, 41 C.F.R., Ch. 60, regarding nondiscrimination bid conditions for projects over Ten Thousand and no/100 ($10,000.00) Dollars. Where federal standards differ from local or state standards, the stricter standards shall apply. The federal standard of Ten Thousand and no/100 ($10,000.00) Dollars for competitive bidding shall apply only if the applicable state or local standard for competitive bidding is less strict than Ten Thousand and no/l00 ($10,000.00) Dollars. B. Construction. All contracts and subgrants for construction or repair shall include a provision for compliance with the Copeland "Anti-Kickback" Act, 18 U.S.C. § 874, as amended, and as supplemented in Department of Labor regulations, 29 C.F.R., pt. 3. 3. ENVIRONMENTAL REVIEW A. National Environmental Policy Act. The AUTHORITY retains environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act as implemented by H.U.D. Environmental Review Procedures, 29 C.F.R., pt. 58. The AUTHORITY may require the GRANTEE to furnish data, information, and assistance for the AUTHORITY's review and assessment in determining whether an Environmental Impact Statement must be prepared. B. State Environmental Policy Act. Agencies which are branches of government under Minnesota law retain responsibility for fulfilling the requirements of the state law regarding environmental policy and conservation, and regulations and ordinances adopted thereunder. If the GRANTEE is not a branch of government under Minnesota law, the AUTHORITY may require the GRANTEE to furnish data, information, and assistance as necessary to enable the AUTHORITY to comply with the State Environmental Policy Act. C. Satisfaction of Environmental Requirements. Project execution under this Agreement by either the AUTHORITY or the GRANTEE shall not proceed until all applicable requirements of the National and State Environmental Policy Acts have been satisfied. The AUTHORITY will not issue a written notice to proceed until all such requirements are met. 4. NON-DISCRIMINATION A. General. The GRANTEE shall comply with all federal, state, and local laws prohibiting discrimination on the basis of age, sex, marital status, race, creed, color, national origin or the presence of any sensory, mental or physical handicap, or any other basis. B. Program Benefit. The GRANTEE shall not discriminate against any resident of the project service area by denying benefit from or participation in any block grant funded activity on the basis of race, color, sex, or national origin. G3, Attachment 1 Packet Page Number 59 of 227 10 C. Fair Housing. The GRANTEE shall take necessary and appropriate actions to prevent discrimination in federal assisted housing and lending practices related to loans insured or guaranteed by the federal government. D. Employment. 1) In all solicitations under this Agreement, the GRANTEE shall state that all qualified applicants will be considered for employment. The words "equal opportunity employer" in advertisements shall constitute compliance with this section. 2) The GRANTEE shall not discriminate against an employee or applicant for employment in connection with this Agreement because of age, marital status, race, creed, color, national origin, or the presence of any sensory, mental or physical handicap, except when there is a bona fide occupational limitation. Such action shall include, but not be limited to, the following: Employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training. 3) The GRANTEE shall provide training and employment opportunities for lower income residents within the area served by block grant assisted projects as required by the Housing and Urban Development Act, § 3, 12 U.S.C. § 1701u and in accordance with the requirements of the Ramsey County Section 3 Plan. As appropriate, the Section 3 Clause, a copy of which is attached hereto as Attachment A and made a part hereof, shall be included in contracts between the GRANTEE and contractors and subcontractors. E. Contractors and Suppliers 1) No contractor, subcontractor, union or vendor engaged in any activity under this Agreement shall discriminate in the sale of materials, equipment or labor on the basis of age, sex, marital status, race, creed, color, national origin, or the presence of any sensory, mental or physical handicap. Such practices include upgrading, demotion, recruiting, transfer, layoff, termination, pay rate, and advertisement for employment. 2) All firms and organizations described above shall be required to submit to the GRANTEE certificates of compliance demonstrating that they have, in fact, complied with the foregoing provisions; provided, that certificates of compliance shall not be required from firms and organizations on contracts and/or yearly sales of less than $10,000. 3) To the greatest extent feasible, the GRANTEE shall purchase supplies and services for activities under this Agreement from vendors and contractors G3, Attachment 1 Packet Page Number 60 of 227 11 whose businesses are located in the area served by block grant funded activities or owned in substantial part by project area residents. F. Notice 1) The GRANTEE shall include the provisions of the appropriate subsections A, B, C, D, and E of this section in every contract or purchase order for goods and services under this Agreement and shall send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding a notice advising the said labor union or worker's representative of the commitments made in these subsections. 2) In advertising for employees, goods, or services for activities under this Agreement, the GRANTEE shall utilize minority publications in addition to publications of general circulation. 5. LABOR STANDARDS GRANTEE shall comply with all federal, state and local laws that apply to the construction or rehabilitation of the PROPERTY, specifically the Ramsey County Prevailing Wage Ordinance No. 2013-329. GRANTEE shall require that project construction contractors and subcontractors pay their laborers and mechanics at wage rates in accordance with the Davis-Bacon Act, 40 U.S.C. §§ 3141-44 & §§ 3146-3147; provided that this section shall not apply to rehabilitation of residential property designed for residential use by fewer than eight families. A copy of the current Davis-Bacon wage rate must be included in all construction bid specifications and contracts over Two Thousand and no/100 ($2,000.00) Dollars. 6. PROPERTY MANAGEMENT A. The GRANTEE agrees that any nonexpendable personal property, purchased wholly or in part with agreement funds at a cost of Three Hundred and no/100 ($300.00) Dollars or more per item, is, upon its purchase or receipt, the property of the AUTHORITY and/or federal government. Final ownership and disposition of such property shall be determined under the provisions of U.S. Office of Management and Budget Circular No. A-102. B. The GRANTEE shall be responsible for all such property, including its care and maintenance. C. The GRANTEE shall admit the AUTHORITY's property management officer to the GRANTEE's premises for the purpose of marking such property, as appropriate, with AUTHORITY property tags. G3, Attachment 1 Packet Page Number 61 of 227 12 D. The GRANTEE shall meet the following procedural requirements for all such property: 1) Property records shall be maintained accurately and provide for: a description of the property; manufacturer's serial number or other identification number; acquisition date and cost; source of the property; percentage of block grant funds used in the purchase of property; and location, use and condition of the property. 2) A physical inventory of property shall be taken and the results reconciled with the property records at least once every two (2) years to verify the existence, current utilization, and continued need for the property. 3) A control system shall be in effect to insure adequate safeguards to prevent loss, damage, or theft to the property. Any loss, damage, or theft of the property shall be investigated and fully documented. 4) Adequate maintenance procedures shall be implemented to keep the property in good condition. 7. ACQUISITION AND RELOCATION A. Any acquisition of real property for any activity assisted under this Agreement which occurs on or after the date of the AUTHORITY's submission of its Block Grant application to H.U.D. shall comply with Federal Uniform Relocation Assistance and Real Property Acquisition Policies Act, Title III, 42 U.S.C. §§ 4601-4655 (Uniform Act) and the Regulations at 49 C.F.R., pt. 24. B. Any displacement of persons, business, non-profit organizations or farms occurring on or after the date of the AUTHORITY's submission of its Block Grant application as the result of acquisition of real property assisted under this Agreement shall comply with Title II of the Uniform Act and the Regulations at 49 C.F.R., pt. 24. The GRANTEE shall comply with the regulations pertaining to costs of relocation and written policies, as specified by 24 C.F.R. § 570.606. 8. HISTORIC PRESERVATION The GRANTEE shall meet the historic preservation requirements of the National Historic Preservation Act, 16 U.S.C. §§ 470-470x-6 and the Archaeological and Historic Preservation Act, 16 U.S.C. §§ 469-469c-1 and Executive Order 11593, including the procedures prescribed by the Advisory Council on Historic Preservation at 36 C.F.R., pt. 800. G3, Attachment 1 Packet Page Number 62 of 227 13 9. ARCHITECTURAL BARRIERS Any facility constructed pursuant to this Agreement shall comply with design requirements of the Architectural Barriers Act, 42 U.S.C. §§ 4151-4157 and the Americans with Disabilities Act, 42 U.S.C. §§ 12101-12213. 10. ACTIVITIES FOR WHICH OTHER FEDERAL FUNDS MUST BE SOUGHT The GRANTEE may use Community Development Block Grant funds for the provision of public services as described by 24 C.F.R. § 570.201(e) provided that the GRANTEE meets the requirements of and follows the procedures outlined in 24 C.F.R. § 570.607. 11. NON-PARTICIPATION IN POLITICAL ACTIVITIES The GRANTEE shall comply with the provisions of the Hatch Act, 5 U.S.C. §§ 7321- 7326. 12. CONDITIONS FOR RELIGIOUS ORGANIZATIONS Where applicable, the conditions prescribed by H.U.D. for the use of CDBG funds by religious organizations shall be followed, and, if applicable, included in agreements between the GRANTEE and contractors or sub-contractors. 13. NATIONAL FLOOD INSURANCE The GRANTEE may not receive Community Development Block Grant funding for acquisition or construction in any area that has been identified as having special flood hazards and is not participating in the National Flood Insurance Program, Flood Disaster Protection Act, § 3(a), 42 U.S.C. §§ 4001-4003, and the Regulations thereunder. The GRANTEE shall comply with the Regulations at 24 C.F.R. § 570.605. 14. AIR AND WATER POLLUTION The GRANTEE shall comply with the provisions of the Clean Air Act, 42 U.S.C. §§ 7401- 7642, and the Federal Water Pollution Act, 33 U.S.C. §§ 1251-1274, and the regulations issued thereunder. 15. LEAD-BASED PAINT POISONING The GRANTEE shall comply with the regulations at 24 C.F.R., pt. 35, issued pursuant to the Lead-Based Poisoning Prevention Act, 42 U.S.C. § 4831, relating to the use of lead- based paint. 16. NON-SUBSTITUTION FOR LOCAL FUNDING G3, Attachment 1 Packet Page Number 63 of 227 14 The Block Grant funding made available under this Agreement shall not be utilized by the GRANTEE to reduce substantially the amount of local financial support for community development activities below the level of such support prior to the availability of funds under this Agreement. 17. PUBLIC OWNERSHIP For agencies which are not municipal corporations organized under the laws of the State of Minnesota, it may become necessary to grant the AUTHORITY a property interest where the subject project calls for the acquisition, construction, reconstruction, rehabilitation, or installation of publicly owned facilities and improvements. The GRANTEE shall comply with current AUTHORITY policy regarding transfer of a property interest sufficient to meet the public ownership requirement. 18. PUBLIC INFORMATION If requested by the AUTHORITY, the GRANTEE shall comply with the following: A. In all news releases and other public notices related to projects funded under this Agreement, the GRANTEE shall include information identifying the source of funds as the Ramsey County Housing and Redevelopment Authority Community Development Block Grant Program. B. For all construction projects, the GRANTEE shall erect a sign to AUTHORITY specifications at the construction site, identifying the source of funds. 19. REVERSION OF ASSETS The GRANTEE shall transfer to the AUTHORITY any CDBG funds, including but not limited to project income, on hand at the time of expiration of this Agreement, or received thereafter, and any accounts receivable attributable to the use of CDBG funds. Any real property under the GRANTEE's control that was acquired or improved in whole or in part with CDBG funds in excess of $25,000 is either: (i) Used to meet one of the national objectives in 24 C.F.R., pt. 570, until five years after expiration of the agreement, or such longer period of time as determined appropriate by the AUTHORITY; or (ii) Is disposed of in a manner which results in the AUTHORITY being reimbursed in the amount of the current fair market value of the property less any portion thereof attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property. Such reimbursement is not required after the period of time specified in accordance with (i) above. 20. PROHIBITED USE OF EXCESSIVE FORCE G3, Attachment 1 Packet Page Number 64 of 227 15 The GRANTEE, if a unit of government, certifies by the execution of this Agreement that it has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations. 24 C.F.R. § 91.225(b)(5). 21. LOBBYING PROHIBITION The GRANTEE certifies by the execution of this Agreement that it has adopted and is enforcing the following as required by 24 C.F.R., pt. 87: 1) No federal appropriated funds have been paid or will be paid by, or on behalf of, the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress, in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the GRANTEE shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. 3) The GRANTEE shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. PART III. EVALUATION AND RECORD KEEPING 1. EVALUATION The GRANTEE agrees to participate with the AUTHORITY in any evaluation project or performance report, as designed by the AUTHORITY or the appropriate federal agency, and to make available all information required by any such evaluation process. 2. AUDITS AND INSPECTIONS The records and documents with respect to all matters covered by this contract shall be subject at all times to inspection, review or audit by the AUTHORITY, federal or state G3, Attachment 1 Packet Page Number 65 of 227 16 officials so authorized by law during the performance of this contract during the period of retention specified in this Part III. The GRANTEE, regardless of the amount of funds received from the AUTHORITY, shall obtain at its own expense an annual certified financial and compliance audit. All audits shall be submitted to the AUTHORITY within six months of the close of the GRANTEE's fiscal year and shall be prepared by an independent auditor who meets the independence standards specified in the General Accounting Office's yellow book, "Government Auditing Standards". The GRANTEE shall submit a copy of the annual financial audited statements with the management compliance letter and the recipient's response to the management letter, to the Director of Community Development within six months of the end of the GRANTEE's fiscal year. 3. RECORDS As required by H.U.D. Regulations, 24 C.F.R., pt. 570, the GRANTEE shall compile and maintain the following records: A. Financial Management. Such records shall identify adequately the source and application of funds for activities within this Agreement, in accordance with the provisions of the U.S. Office of Management and Budget Circular A-102. These records shall contain information pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays, and income. B. Citizen Participation. Narrative and other documentation describing the process used to inform citizens concerning the amount of funds available, the ranges of project activities undertaken, and opportunities to participate in funded block grant projects. C. Relocation. Indication of the overall status of the relocation workload and a separate relocation record for each person, business, organization, and farm operation displaced or in the relocation workload. D. Property Acquisition. GRANTEE files must contain (a) invitation to owner to accompany appraiser during inspection, (b) at least one property appraisal, (c) statement of basis for determination of just compensation, (d) written offer of just compensation, (e) all documents involving conveyance, (f) settlement cost reporting statement, and (g) notice to surrender possession premises. E. Equal Opportunity. The GRANTEE shall maintain racial, ethnic, and gender data showing the extent to which these categories of persons have participated in, or benefited from, the activities carried out under this Agreement. The GRANTEE shall also maintain data which records its affirmative action in equal opportunity G3, Attachment 1 Packet Page Number 66 of 227 17 employment, and its good faith efforts to identify, train, and/or hire lower income residents of the project area and to utilize business concerns which are located in or owned in substantial part by persons residing in the area of the project. F. Labor Standards. Records shall be maintained regarding compliance of all contractors performing construction work under this Agreement with the labor standards made applicable by the Davis-Bacon Act, as amended (40 U.S.C. Sections 3141-3148). G. Such other records as may be required by the AUTHORITY and/or H.U.D. 4. RETENTION OF RECORDS Required records shall be retained for a period of six (6) years after termination of this Agreement, except as follows: (1) Records that are the subject of audit findings shall be retained for six (6) years after such findings have been resolved. (2) Records for nonexpendable property shall be retained for six (6) years after its final disposition. 5. REPORTS The GRANTEE shall submit reports as required by the AUTHORITY on a monthly and annual basis and also prior to project execution. 6. DATA PRIVACY All data collected, created, received, maintained or disseminated for any purpose in the course of the GRANTEE’s performance of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, or any other applicable state statutes, any state rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data privacy. AUTHORITY GRANTEE By: By: Julie Kleinschmidt Its: Ramsey County Manager Its: Dated: Dated: G3, Attachment 1 Packet Page Number 67 of 227 18 APPROVAL RECOMMENDED: APPROVED AS TO FORM and INSURANCE: Harry D. McPeak Community & Economic Development Assistant Ramsey County Attorney G3, Attachment 1 Packet Page Number 68 of 227 19 SECTION 3 CLAUSE A. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. B. The parties to this contract agree to comply with HUD’s regulations in 24 CFR part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations. C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor’s commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each, and the name and location of the person(s) taking applications for each of the positions, and the anticipated date the work shall begin. D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135. E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor’s obligations under 24 CFR part 135. F. Noncompliance with HUD’s regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. G3, Attachment 1 Packet Page Number 69 of 227 20 G. With respect to work performed in connection with section 3 covered Indian housing assistance, section 7 (b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b). G3, Attachment 1 Packet Page Number 70 of 227 21 ATTACHMENT A G3, Attachment 1 Packet Page Number 71 of 227 Community and Economic Development Funding Request Application FY 2015 CDBG and HOME Applications February 27, 2015 for Funding After July 1, 2015 CDBG-HOME Application 2015 Page 1 Applicant Information (All Categories) Legal Name of Applicant City of Maplewood Contact Person Melinda Coleman Email Address melinda.coleman@ci.maplewood.mn.us Mailing Address 1830 County Rd B East City Maplewood State MN Zip 55109 Title City Manager Telephone 651-249-2055 Fax 651-249-2059 Federal Tax ID# 41-6008920 DUNS # (Required) Project Type: ERF New Multi-Family Rental Housing Public Service Other Community Development Other Housing Projects Project Information Project Name Gladstone Improvements – Phase 2 Project Location Frost Ave (Phalen Pl to English St); English St (Gateway Trail to Ripley Ave) Ramsey County Funds Requested $437,000 Total Project Cost $3,526,000 Source/Status of Other Project Funds (Include all funds required to complete the project) Source Amount Committed Pending Met Council LCDA Grant 900,000 X City Utility Funds 913,000 X Reconstruction GO Bonds 440,000 X TIF Bonds/Reconstruction GO Bonds 836,000 X Note: MultiFamily projects must include commitment letters, including: Tax Credit Allocation, Historic Tax Credit, Equity, Bridge Loan Details G3, Attachment 1 Packet Page Number 72 of 227 Community and Economic Development Funding Request Application FY 2015 CDBG and HOME Applications February 27, 2015 for Funding After July 1, 2015 CDBG-HOME Application 2015 Page 2 General Instructions: 1. All applicants are expected to submit a completed Environmental Statutory Checklist (Attached). 2. Multi Family Housing Projects should submit the MHFA Common Application with the Ramsey County Application. Information in the application may be pre- or post submission to Minnesota Housing. Application. As noted earlier (status of funds), commitment letters will need to be included with the application. Applications must also include: • An as-is appraisal • Operating ProForma for the term of affordability • Proposed Rent Schedule and Utility Allowance • Market Analysis 3. Public Service Projects. CDBG funds may only be used for new or expanded social services. CDBG funds, by statute, may not be used to replace other funds. Awarded funds will be on a reimbursement basis based on a per client cost for each LMI eligible client served. 4. Public Facilities and Other Non-Residential Construction Projects. Federal and local labor standards, wage, hiring and procurement requirements may apply to your project. Please consult with program staff prior to initiating any binding construction activities. 5. Other Housing Projects: Including single and/or other owner-occupied family acquisition, rehabilitation, re-sale, acquisition for low-income affordable rental properties, multi-family rehabilitation, etc. will need to provide as-is and post completion appraisals, market analysis, proposed rent and utility schedules, as appropriate. Proposal Submissions: Project Narrative: Describe the existing situation (need) and outcomes (impact) related to suburban Ramsey County priorities. 1) Include a one paragraph summary that can be used to describe the project that will be used to present the project to elected officials and the public. 2) Provide additional detail describing the project on separate pages. Include the information requested below: A. Beneficiary Information: How will this project benefit low and moderate income residents of suburban Ramsey County communities? Please include the number of persons/households expected to benefit, household income levels, and method for verifying client income. Explain how the figures were calculated, including:. • Estimated number of clients served • Estimated cost per client served • Describe any cost increases/decreases or other changes experienced over the past 24 months If direct benefit is not being achieved, describe how the project will meet the area benefit or presumed benefit test. B. Implementation. Describe previous experience with this or a similar type of activity or project. Have modifications been made to reflect current housing market/economic conditions in the community? Are other agencies/ organizations involved? How will successful performance be measured? G3, Attachment 1 Packet Page Number 73 of 227 Community and Economic Development Funding Request Application FY 2015 COUNTY CDBG and HOME Applications February 27,2ot5for Funding After July l,2ot5 Requlred Attachments L. Resolution of Governing Body (Required for local units of governmenU private and non-profit firms; organizations proposing a site-specific project must have a resolution of support from the applicable Ramsey County m unicipality. 2. Environmental Statutory Checklist 3. Map identifying location of project, site maps and other illustrative material, as applicable. 4. Third-Party project cost estimates. 5. Certification of Federal Assistance (required for projects with other federal dollars). 6. Anticipated lmplementation/Construction Schedule. 7. Proposed Draw Down Schedule (Ramsey County prefers to reimburse no frequently than monthly). 8. Written financial commitments from other sources, as appropriate. 9. Other attachments identified general instructions. 10. Signed certification (may be submitted in other format) Certification I certify thot the statements and application requirements of this officiol proposal ore correct ond that this proposol contoins no misrepresentotion or folsifications, omissions or conceolment of materiol focts ond that the informotion given is true and complete to the best of my knowledge ond belief, and thot no bids hove been oworded, controcts executed, or construction begun on the proposed project. 3・ ス `玉Date CDBG-H0ME Application 2015 Page 3 G3, Attachment 1 Packet Page Number 74 of 227 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Minnesota, was duly called and held in the Council Chambers of said City on the 13th day of April 2015 at 7:O4 P.M The following members were present: Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councllmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present Approval of a Resolution ldentifying the Support for CDBG Funding and Authorizing an Application for Grant Funds - Gladstone lmprovements - Phase 2 Councilmember Juenemann moved to approve the Resolution of Support for the Citv's application for orant fundino throuqh Ramsev Countv's CDBG Proqram. Resolution 15-4-1189 Resolution ldentifying the Support for Community Development Block Grant Funding and Authorizing an Application for Grant Funds WHEREAS the City of Maplewood is a municipality within Ramsey County, and is therefore eligible to . apply to the County's community development block grant (CDBG) program; and WHEREAS the City has identified a proposed project within the City that meets the CDBG's purposes and criteria and is consistent with and promotes the purposes of the policies of Ramey County's Community and Economic Development; and WHEREAS the City has the institutional, managerial and financial capability to ensure adequate pro.lect administration; and WHEREAS the City certifies that it will comply with all applicable iaws and regulations as stated in the grant agreement; and WHEREAS the City agrees to act as legal sponsor for the project contained in the grant application; and NOW THEREFORE BE lT RESOLVED that, after appropriate examination and due consideration, the governing body of the City: 1. Finds that it is in the best interests of the City's development goals and priorities for the proposed project to occur at this particular site and at this particular time. G3, Attachment 1 Packet Page Number 75 of 227 2. Authorizes its city staff to submit on behalf of the City an application for commurrity development block grant funds for the project components identified in the application, and to execute such agreements as may be necessary to implement the project on behalf of the City. Seconded by Councilmember Koppen 丁he rnotion passed STATE OF MiNNESOTA ) COUNTY OF RAMSEY )SS CITY OF MAPLEWOOD ) Ayes - All l, the undersigned, being the duly qualified and appointed Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City of Maplewood, held on the 13th day of Apri!, 2015 with the original on file in my office, and the same is a full, true and complete transcript therefrom insofar as the same relates to the Resolution of Supoort for the Citv's aoolication for orant fundino throuoffiamsev Countv's CDBG WITNESS my hand and sealed this 27th day of Apri!, 2015. G3, Attachment 1 Packet Page Number 76 of 227 G3, Attachment 1 Packet Page Number 77 of 227 G3, Attachment 1 Packet Page Number 78 of 227 G3, Attachment 1 Packet Page Number 79 of 227 Hazelwood Hillside Beaver Lake Parkside Highwood Gladstone Battle Creek Sherwood Glen Vista Hills Kohlman Lake Western Hills Maplewood Heights Carver Ridge Maplewood, City of Maplewood Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, CNES/Airbus DS, USDA,USGS, AEX, Getmapping, Aerogrid, IGN, IGP,swisstopo, and the GIS User Community, City ofMaplewood, Esri, HERE, DeLorme, TomTom,MapmyIndia, © OpenStreetMap contributors, and theGIS user community 1955 English Street - Villages at Frost and English Former Maplewood Bowl site - Overview Map G3, Attachment 1 Packet Page Number 80 of 227 ENGINEER'S OPINION OF PROBABLE COST Contract:C.P. 14-01 Owner:CITY OF MAPLEWOOD Project:GLADSTONE PHASE 2 KHA Job No:160500045 Schedule: A Description: FROST AVE - ROADWAY IMPROVEMENTS Item No. Mn/DOT No.Item Description Unit Contract Quantity Unit Price Amount 1 2021.501 MOBILIZATION LUMP SUM 0.1 101,000.00$10,100.00$ 2 2101.501 CLEARING ACRE 0 38,000.00$-$ 3 2101.502 CLEARING TREE 0 200.00$-$ 4 2101.502 CLEARING TREE 3 200.00$600.00$ 5 2101.506 GRUBBING ACRE 0 38,000.00$-$ 6 2101.507 GRUBBING TREE 0 200.00$-$ 7 2101.507 GRUBBING TREE 3 200.00$600.00$ 8 2104.501 REMOVE CURB AND GUTTER LIN FT 1170 2.25$2,632.50$ 9 2104.503 REMOVE BITUMINOUS WALK SQ FT 0 3.00$-$ 10 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 0 2.50$-$ 11 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 110 5.00$550.00$ 12 2104.505 REMOVE CONCRETE WALK SQ YD 230 5.00$1,150.00$ 13 2104.509 REMOVE CATCH BASIN EACH 5 500.00$2,500.00$ 14 2104.509 REMOVE SIGN TYPE C EACH 0 35.00$-$ 15 2104.513 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT 800 5.00$4,000.00$ 16 2104.523 SALVAGE LIGHTING UNIT EACH 0 200.00$-$ 17 2104.523 SALVAGE SIGN TYPE C EACH 0 50.00$-$ 18 2104.523 SALVAGE SIGN TYPE C EACH 26 50.00$1,300.00$ 19 2106.607 EXCAVATION - COMMON CU YD 0 10.00$-$ 20 2106.607 EXCAVATION - COMMON CU YD 2750 10.00$27,500.00$ 21 2106.607 COMMON EMBANKMENT (CV)CU YD 0 20.00$-$ 22 2106.607 COMMON EMBANKMENT (CV)CU YD 300 20.00$6,000.00$ 23 2123.610 3 CY FRONT-END LOADER HOUR 0 125.00$-$ 24 2123.610 LABORER HOUR 0 75.00$-$ 25 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 0 125.00$-$ 26 2130.501 WATER FOR DUST CONTROL MGAL 0 50.00$-$ 27 2211.501 AGGREGATE BASE CLASS 5 TON 50 17.50$875.00$ G3, Attachment 1 Packet Page Number 81 of 227 ENGINEER'S OPINION OF PROBABLE COST Contract:C.P. 14-01 Owner:CITY OF MAPLEWOOD Project:GLADSTONE PHASE 2 KHA Job No:160500045 28 2232.501 MILL BITUMINOUS SURFACE (FULL DEPTH)SQ YD 4400 5.00$22,000.00$ 29 2301.501 8" CONCRETE PAVEMENT SQ YD 170 85.00$14,450.00$ 30 2301.511 STRUCTURAL CONCRETE CU YD 130 70.00$9,100.00$ 31 2360.501 TYPE SP 12.5 WEARING COURSE MIX (3,C)TON 525 70.00$36,750.00$ 32 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX (3,C)TON 525 70.00$36,750.00$ 33 2411.618 MODULAR BLOCK RETAINING WALL SQ FT 0 50.00$-$ 34 2506.522 ADJUST FRAME & RING CASTING EACH 1 300.00$300.00$ 35 2531.501 CONCRETE CURB & GUTTER DESIGN B612 LIN FT 915 12.50$11,437.50$ 36 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 1160 14.00$16,240.00$ 37 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SQ YD 0 60.00$-$ 38 2531.507 8" CONCRETE DRIVEWAY PAVEMENT SQ YD 170 80.00$13,600.00$ 39 2531.603 CONCRETE CURB AND GUTTER DESIGN B612 (HAND POUR)LIN FT 0 20.00$-$ 40 2531.603 CONCRETE CURB AND GUTTER DESIGN B618 (HAND POUR)LIN FT 0 20.00$-$ 41 2531.603 SPOT CURB REPLACEMENT LIN FT 0 20.00$-$ 42 2531.603 CONCRETE CURB & GUTTER (ADA)LIN FT 0 14.00$-$ 43 2531.618 TRUNCATED DOMES SQ FT 270 50.00$13,500.00$ 44 2540.602 FURNISH AND INSTALL MAILBOX SUPPORT EACH 0 250.00$-$ 45 2540.603 METAL RAILING LIN FT 0 100.00$-$ 46 2540.618 CONCRETE PAVERS SQ FT 1000 15.00$15,000.00$ 47 2563.601 TRAFFIC CONTROL LUMP SUM 0.25 50,000.00$12,500.00$ 48 2564.536 INSTALL SIGN PANEL TYPE C EACH 0 35.00$-$ 49 2564.537 INSTALL SIGN TYPE C EACH 26 35.00$910.00$ 50 2565.601 ENHANCED PEDESTRIAN CROSSING SYSTEM LUMP SUM 0 50,000.00$-$ 51 2573.502 SILT FENCE, TYPE MS LIN FT 95 1.50$142.50$ 52 2573.530 STORM DRAIN INLET PROTECTION EACH 9 150.00$1,350.00$ 53 2573.535 STABILIZED CONSTRUCTION EXIT LUMP SUM 0 5,000.00$-$ 54 2573.550 EROSION CONTROL SUPERVISOR LUMP SUM 0.2 5,000.00$1,000.00$ 55 2575.505 SODDING TYPE LAWN SQ YD 400 4.00$1,600.00$ 56 2575.508 FERTILIZER TYPE 4 POUND 14 0.75$10.50$ 57 2575.532 WATER FOR TURF ESTABLISHMENT MGAL 0.5 25.00$12.50$ 58 2582.501 PAVEMENT MESSAGE (LT ARROW) PAINT EACH 0 75.00$-$ 59 2582.502 4" SOLID LINE WHITE-PAINT LIN FT 1000 0.35$350.00$ 60 2582.502 4" BROKEN LINE WHITE-PAINT LIN FT 85 0.35$29.75$ 61 2582.502 4" SOLID LINE YELLOW-PAINT LIN FT 500 0.50$250.00$ 62 2582.503 CROSSWALK MARKING-PAINT SQ FT 830 0.50$415.00$ Schedule A Subtotal:265,505.25$ Schedule: B G3, Attachment 1 Packet Page Number 82 of 227 ENGINEER'S OPINION OF PROBABLE COST Contract:C.P. 14-01 Owner:CITY OF MAPLEWOOD Project:GLADSTONE PHASE 2 KHA Job No:160500045 Description: ENGLISH ST - ROADWAY IMPROVEMENTS Item No. Mn/DOT No.Item Description Unit Contract Quantity Unit Price Amount 1 2021.501 MOBILIZATION LUMP SUM 0.05 101,000.00$5,050.00$ 2 2101.502 CLEARING TREE 0 200.00$-$ 3 2101.507 GRUBBING TREE 0 200.00$-$ 4 2104.503 REMOVE BITUMINOUS WALK SQ FT 0 3.00$-$ 5 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 0 5.00$-$ 6 2104.505 REMOVE CONCRETE WALK SQ YD 0 5.00$-$ 7 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 0 3.00$-$ 8 2104.509 REMOVE SIGN TYPE C EACH 0 35.00$-$ 9 2104.513 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT 0 5.00$-$ 10 2104.513 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT 490 5.00$2,450.00$ 11 2123.610 3 CY FRONT-END LOADER HOUR 0 125.00$-$ 12 2123.610 LABORER HOUR 0 75.00$-$ 13 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 0 125.00$-$ 14 2211.501 AGGREGATE BASE CLASS 5 TON 50 17.50$875.00$ 15 2232.501 MILL BITUMINOUS SURFACE (2.0")SQ YD 9450 3.00$28,350.00$ 16 2301.511 STRUCTURAL CONCRETE CU YD 30 70.00$2,100.00$ 17 2360.501 TYPE SP 12.5 WEARING COURSE MIX (3,C)TON 114 70.00$7,980.00$ 18 2506.522 ADJUST FRAME & RING CASTING EACH 5 300.00$1,500.00$ 19 2531.603 CONCRETE CURB & GUTTER (ADA)LIN FT 0 14.00$-$ 20 2531.618 TRUNCATED DOMES SQ FT 0 50.00$-$ 21 2563.601 TRAFFIC CONTROL LUMP SUM 0.1 50,000.00$5,000.00$ 22 2573.502 SILT FENCE, TYPE MS LIN FT 0 1.50$-$ 23 2573.530 STORM DRAIN INLET PROTECTION EACH 4 150.00$600.00$ 24 2573.550 EROSION CONTROL SUPERVISOR LUMP SUM 0.1 5,000.00$500.00$ 25 2575.505 SODDING TYPE LAWN SQ YD 0 4.00$-$ 26 2575.508 FERTILIZER TYPE 4 POUND 0 0.75$-$ 27 2575.532 WATER FOR TURF ESTABLISHMENT MGAL 0 25.00$-$ 28 2582.502 4" SOLID LINE WHITE-PAINT LIN FT 420 0.35$147.00$ 29 2582.502 4" SOLID LINE YELLOW-PAINT LIN FT 1600 0.50$800.00$ 30 2582.503 CROSSWALK MARKING-PAINT SQ FT 0 0.50$-$ Schedule B Subtotal:55,352.00$ Schedule: C Description: SIDEWALK & STREETSCAPE Item No. Mn/DOT No.Item Description Unit Contract Quantity Unit Price Amount 1 2021.501 MOBILIZATION LUMP SUM 0 101,000.00$-$ 2 2106.607 EXCAVATION - COMMON CU YD 0 10.00$-$ G3, Attachment 1 Packet Page Number 83 of 227 ENGINEER'S OPINION OF PROBABLE COST Contract:C.P. 14-01 Owner:CITY OF MAPLEWOOD Project:GLADSTONE PHASE 2 KHA Job No:160500045 3 2106.607 COMMON EMBANKMENT (CV)CU YD 0 20.00$-$ 4 2211.501 AGGREGATE BASE CLASS 5 TON 0 17.50$-$ 5 2301.511 STRUCTURAL CONCRETE CU YD 0 70.00$-$ 6 2521.501 4" CONCRETE WALK SQ FT 9400 5.00$47,000.00$ 7 2521.618 CONCRETE WALK SQ FT 410 7.50$3,075.00$ 8 2540.618 CONCRETE PAVERS SQ FT 725 15.00$10,875.00$ 9 2571.501 CONIFEROUS TREE 8' HT B&B EACH 0 450.00$-$ 10 2571.502 DECIDUOUS TREE 2" CAL. B&B EACH 22 375.00$8,250.00$ 11 2571.502 DECIDUOUS TREE NO 15 CONT EACH 9 320.00$2,880.00$ 12 2571.502 DECIDUOUS TREE NO 25 CONT EACH 16 350.00$5,600.00$ 13 2571.503 ORNAMENTAL TREE 2" CAL B&B EACH 0 350.00$-$ 14 2571.505 DECIDUOUS SHRUB NO 2 CONT EACH 80 30.00$2,400.00$ 15 2571.505 DECIDUOUS SHRUB NO 3 CONT EACH 203 35.00$7,105.00$ 16 2571.505 DECIDUOUS SHRUB NO 5 CONT EACH 0 40.00$-$ 17 2571.507 PERENNIAL #1 CONT.EACH 529 20.00$10,580.00$ 18 2571.507 PERENNIAL #2 CONT EACH 139 25.00$3,475.00$ Schedule C Subtotal:101,240.00$ Schedule: D Description: STORM SEWER & RAIN GARDENS Item No. Mn/DOT No.Item Description Unit Contract Quantity Unit Price Amount 1 2021.501 MOBILIZATION LUMP SUM 0 101,000.00$-$ 2 2104.501 REMOVE SEWER PIPE (STORM)LIN FT 0 10.00$-$ 3 2104.509 REMOVE MANHOLE EACH 0 500.00$-$ 4 2104.509 REMOVE CATCH BASIN EACH 0 500.00$-$ 5 2105.604 GEOTEXTILE FABRIC TYPE V SQ YD 0 10.00$-$ 6 2105.607 CRUSHED ROCK CU YD 0 30.00$-$ 7 2106.607 EXCAVATION - COMMON CU YD 0 10.00$-$ 8 2501.515 15" RC PIPE APRON EACH 0 725.00$-$ 9 2501.561 15" RC PIPE CULVERT DES 3006 LIN FT 0 32.00$-$ 10 2503.541 15" RC PIPE SEWER DESIGN 3006 LIN FT 0 27.00$-$ 11 2503.541 18" RC PIPE SEWER DESIGN 3006 LIN FT 0 28.00$-$ 12 2506.501 CONST DRAINAGE STRUCTURE DESIGN SPECIAL EACH 0 3,000.00$-$ 13 2506.501 CONST DRAINAGE STRUCTURE DESIGN 48-4020 EACH 4 2,500.00$10,000.00$ 14 2506.501 CONST DRAINAGE STRUCTURE DESIGN 60-4020 EACH 0 4,500.00$-$ 15 2506.516 CASTING ASSEMBLY EACH 4 750.00$3,000.00$ 16 2506.602 CONNECT TO EXISTING STRUCTURE EACH 2 100.00$200.00$ 17 2571.503 ORNAMENTAL TREE 2" CAL B&B EACH 0 350.00$-$ 18 2571.505 DECIDUOUS SHRUB NO 2 CONT EACH 60 30.00$1,800.00$ 19 2571.505 DECIDUOUS SHRUB NO 3 CONT EACH 90 35.00$3,150.00$ 20 2571.505 DECIDUOUS SHRUB NO 5 CONT EACH 8 40.00$320.00$ 21 2571.507 PERENNIAL #1 CONT.EACH 0 20.00$-$ G3, Attachment 1 Packet Page Number 84 of 227 ENGINEER'S OPINION OF PROBABLE COST Contract:C.P. 14-01 Owner:CITY OF MAPLEWOOD Project:GLADSTONE PHASE 2 KHA Job No:160500045 22 2574.550 COMPOST GRADE 2 CU YD 0 20.00$-$ 23 2575.513 MULCH MATERIAL TYPE 6 CU YD 0 40.00$-$ Schedule D Subtotal:18,470.00$ Schedule: E Description: SANITARY SEWER Item No. Mn/DOT No.Item Description Unit Contract Quantity Unit Price Amount 1 2021.501 MOBILIZATION LUMP SUM 0 101,000.00$-$ 2 2503.511 8" PVC PIPE SEWER LIN FT 95 20.00$1,900.00$ 3 2503.602 8" PIPE PLUG EACH 3 10.00$30.00$ 4 2503.603 CONSTRUCT 8" INSIDE DROP LUMP SUM 1 2,000.00$2,000.00$ 5 2503.603 LINING SEWER PIPE 8"LIN FT 0 50.00$-$ 6 2506.602 CONNECT TO EXISTING STRUCTURE EACH 2 100.00$200.00$ Schedule E Subtotal:4,130.00$ Schedule: F Description: WATER MAIN Item No. Mn/DOT No.Item Description Unit Contract Quantity Unit Price Amount 1 2021.501 MOBILIZATION LUMP SUM 0 101,000.00$-$ 2 2104.505 REMOVE CONCRETE WALK SQ YD 15 5.00$75.00$ 3 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 67 3.00$201.00$ 4 2104.513 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT 100 5.00$500.00$ 5 2504.602 WATER UTILITY HOLE EACH 4 600.00$2,400.00$ 6 2504.602 ADJUST GATE VALVE EACH 5 500.00$2,500.00$ 7 2504.603 WATER SERVICE TRENCH EXCAVATION LIN FT 300 25.00$7,500.00$ 8 2540.602 DRINKING FOUNTAIN EACH 0 9,000.00$-$ Schedule F Subtotal:13,176.00$ Schedule: G Description: FLICEK PARK Item No. Mn/DOT No.Item Description Unit Contract Quantity Unit Price Amount 1 2021.501 MOBILIZATION LUMP SUM 0 101,000.00$-$ 2 2101.501 CLEARING ACRE 0 4,500.00$-$ 3 2101.502 CLEARING TREE 0 200.00$-$ 4 2101.506 GRUBBING ACRE 0 4,500.00$-$ 5 2101.507 GRUBBING TREE 0 200.00$-$ G3, Attachment 1 Packet Page Number 85 of 227 ENGINEER'S OPINION OF PROBABLE COST Contract:C.P. 14-01 Owner:CITY OF MAPLEWOOD Project:GLADSTONE PHASE 2 KHA Job No:160500045 6 2104.501 REMOVE SEWER PIPE (STORM)LIN FT 0 10.00$-$ 7 2104.501 REMOVE CHAIN LINK FENCE LIN FT 0 5.00$-$ 8 2104.509 REMOVE SIGN TYPE C EACH 0 35.00$-$ 9 2104.509 REMOVE BENCH EACH 0 25.00$-$ 10 2104.513 SAWING BIT PAVEMENT (FULL DEPTH)LIN FT 0 5.00$-$ 11 2104.523 SALVAGE SIGN TYPE C EACH 0 50.00$-$ 12 2106.607 EXCAVATION - COMMON CU YD 0 10.00$-$ 13 2106.607 COMMON EMBANKMENT (CV)CU YD 0 20.00$-$ 14 2232.501 MILL BITUMINOUS SURFACE (FULL DEPTH)SQ YD 0 5.00$-$ 15 2301.511 STRUCTURAL CONCRETE CU YD 0 70.00$-$ 16 2360.501 TYPE SP 12.5 WEARING COURSE MIX (3,C)TON 0 70.00$-$ 17 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX (3,C)TON 0 70.00$-$ 18 2511.607 INSTALL RANDOM RIPRAP CU YD 0 50.00$-$ 19 2531.501 CONCRETE CURB & GUTTER DESIGN B612 LIN FT 0 12.50$-$ 20 2531.603 CONCRETE RIBBON CURB LIN FT 0 15.00$-$ 21 2571.502 DECIDUOUS TREE 2" CAL. B&B EACH 0 375.00$-$ 22 2573.502 SILT FENCE, TYPE MS LIN FT 0 1.50$-$ 23 2573.530 STORM DRAIN INLET PROTECTION EACH 0 150.00$-$ 24 2573.550 EROSION CONTROL SUPERVISOR LUMP SUM 0 5,000.00$-$ 25 2573.560 CULVERT END CONTROLS EACH 0 350.00$-$ 26 2575.501 SEEDING ACRE 0 75.00$-$ 27 2575.502 SEED MIXTURE 25-141 POUND 0 5.00$-$ 28 2575.505 SODDING TYPE LAWN SQ YD 0 4.00$-$ 29 2575.508 FERTILIZER TYPE 4 POUND 0 0.75$-$ 30 2575.511 MULCH MATERIAL TYPE 1 TON 0 25.00$-$ 31 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 0 5.00$-$ 32 2575.570 RAPID STABILIZATION METHOD 1 ACRE 0 25.00$-$ 33 2575.572 RAPID STABILIZATION METHOD 4 SQ YD 0 2.00$-$ 34 2582.501 PAVEMENT MESSAGE (HANDICAPPED SYMBOL) PAINT EACH 0 75.00$-$ 35 2582.502 4" SOLID LINE WHITE-PAINT LIN FT 0 0.35$-$ Schedule G Subtotal:-$ Schedule: H Description: SAVANNA Item No. Mn/DOT No.Item Description Unit Contract Quantity Unit Price Amount 1 2511.609 ROUGHCUT LIMESTONE BLOCKS TON 0 250.00$-$ 2 2540.602 STONE BENCH EACH 0 1,700.00$-$ 3 2540.603 LANDSCAPE EDGER LIN FT 0 5.00$-$ 4 2540.618 STONE TYPE 1 EACH 0 1,200.00$-$ 5 2540.618 STONE TYPE 2 EACH 0 1,100.00$-$ 6 2540.618 STONE TYPE 3 EACH 0 2,600.00$-$ 7 2540.618 STONE TYPE 4 EACH 0 1,100.00$-$ 8 2540.618 CONCRETE PAVERS - TYPE 1 SQ FT 0 15.00$-$ 9 2540.618 CONCRETE PAVERS - TYPE 2 SQ FT 0 25.00$-$ 10 2571.502 DECIDUOUS TREE 1.5" CAL. B&B EACH 0 325.00$-$ 11 2571.502 DECIDUOUS TREE 2.5" CAL B&B EACH 0 375.00$-$ 12 2571.502 DECIDUOUS TREE NO 25 CONT EACH 0 350.00$-$ 13 2571.505 DECIDUOUS SHRUB NO 2 CONT EACH 0 30.00$-$ 14 2571.505 DECIDUOUS SHRUB NO 3 CONT EACH 0 35.00$-$ G3, Attachment 1 Packet Page Number 86 of 227 ENGINEER'S OPINION OF PROBABLE COST Contract:C.P. 14-01 Owner:CITY OF MAPLEWOOD Project:GLADSTONE PHASE 2 KHA Job No:160500045 15 2571.505 DECIDUOUS SHRUB NO 5 CONT EACH 0 40.00$-$ 16 2571.507 PERENNIAL #1 CONT.EACH 0 20.00$-$ 17 2571.507 PERENNIAL 4" CONT EACH 0 8.00$-$ 18 2575.607 LANDSCAPE ROCK SQ FT 0 5.50$-$ 19 2575.608 SEED MIXTURE SPECIAL 1 POUND 0 10.00$-$ 20 2575.608 SEED MIXTURE SPECIAL 2 POUND 0 9.00$-$ Schedule H Subtotal:-$ Schedule: I Description: STREET LIGHTING Item No. Mn/DOT No.Item Description Unit Contract Quantity Unit Price Amount 1 2545.511 LIGHTING UNIT TYPE 1 EACH 4 6,000.00$24,000.00$ 2 2545.511 LIGHTING UNIT TYPE 2 EACH 4 800.00$3,200.00$ 3 2545.515 CONCRETE LIGHT BASE EACH 8 1,250.00$10,000.00$ 4 2545.523 2" NON-METALLIC CONDUIT LIN FT 1020 8.00$8,160.00$ 5 2545.531 UNDERGROUND WIRE 1 COND NO 10 EACH 1020 1.25$1,275.00$ 6 2545.541 SERVICE CABINET EACH 0 6,500.00$-$ 7 2545.553 HANDHOLE EACH 2 900.00$1,800.00$ Schedule I Subtotal:48,435.00$ COST SUMMARY Contract:C.P. 14-01 Owner:CITY OF MAPLEWOOD Project:GLADSTONE PHASE 2 Schedule Description Amount A FROST AVE - ROADWAY IMPROVEMENTS 265,505.25$ B ENGLISH ST - ROADWAY IMPROVEMENTS 55,352.00$ C SIDEWALK & STREETSCAPE 101,240.00$ D STORM SEWER & RAIN GARDENS 18,470.00$ E SANITARY SEWER 4,130.00$ F WATER MAIN 13,176.00$ G FLICEK PARK -$ H SAVANNA -$ I STREET LIGHTING 48,435.00$ G3, Attachment 1 Packet Page Number 87 of 227 ENGINEER'S OPINION OF PROBABLE COST Contract:C.P. 14-01 Owner:CITY OF MAPLEWOOD Project:GLADSTONE PHASE 2 KHA Job No:160500045 Total Base Bid 506,308.25$ G3, Attachment 1 Packet Page Number 88 of 227 SBIN( IN FEET )GRAPHIC SCALEN O T F O RCONSTRUCTION DateDrawn ByChecked ByProject Number1301 American Blvd. E. Suite 100Bloomington, MN 55425tel: (612) 879-6000www.kaaswilson.comCopyright Kaas Wilson Architects 11/26/2014 10:55:23 AM P:\1444-Sherman-Maplewood-Frost English MHFA\Models\1444-Sherman - Maplewood Apartments.rvt SITE PLANRATLMM01/02/20141444The Villages atFrost-English(Family)Sherman Assoc. LLCC5001955 English StreetMaplewood, MN 55109Electrical:Mechanical/Plumbing:Structural:Civil/Landscape:Solution Blue318 Cedar StSt Paul, MN 55101tel: (651) 294-0038solutionblue.com233 Park Ave SMinneapolis, MN 55413(612) 332-3000www.sherman-associates.comAttachment 7 G3, Attachment 1Packet Page Number 89 of 227 GLADSTONESAVANNAGATEWAYTRAILFROSTAVENUEEAST SHORE DRIVE ADELE ST.ADELE ST.EASTSHOREDRIVEGORDONWALTER STREET FENTONAVE.PHALEN PLACEAVE.EDWARD STREET RIPLEYAVE.FRISBIEAVE.FRANK STREETSOPHIAAVE.DULUTH STREET ENGLISH STREET HAGEN DRIVE RYANAVENUEEASTSHRYERAVE NUE E AS T CHAMBER STREKELLERGOLFCOURSELAKEPHALENROUNDLAKEGLOSTERPARKFLICEKPARKEDWARDSTREET FROSTAVENUETH 61 REDEVELOPMENTSITEFROST AND ENGLISH REDEVELOPMENTPHASE 2 PROPOSED STREET IMPROVEMENTSEXHIBIT 1G3, Attachment 1Packet Page Number 90 of 227 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer Scott Schultz, Utility/Fleet/Parks Superintendent DATE: September 22, 2015 SUBJECT: Approval of Purchase of One-Ton Dump/Plow Truck Introduction The 2016 capital outlay budget includes funding for the replacement of one 1-ton truck. Council approval is needed to move forward with this purchase. Background The one-ton purchased back in 1999 truck is in need of replacement. This unit is one of three service trucks used by the utility division for maintenance of our sanitary sewer system. This truck is utilized year round for sanitary sewer maintenance, and snow plowing operations in the winter. The old truck is no longer cost effective to operate as it has high mileage and high cost repairs. It will be sold at state auction with proceeds returning to the fleet management fund. Budget Impact The 2016 capital improvement plan identified $72,000.00 under project number PW 12.050 for the replacement of the unit described above. Due to increasing truck and equipment pricing, staff is requesting the truck be ordered by September 30, 2015. The city will take delivery and be invoiced after January 1, 2016. This truck will be purchased under MN State Contract pricing. Following are the costs for the replacements: Ford F550 Chassis $43,448.60 Towmaster Dump body and equipment $17,028.00 Crysteel Boss V – Plow $6,040.69 Total cost $66,517.29 The total cost for this purchase is $66,517.29. This is $5,482.71 less than the anticipated $72,000.00 originally allocated. The remaining dollars will be used for future fleet purchases. G4 Packet Page Number 91 of 227 Recommendation It is recommended that the council approve the purchase of the one ton truck and equipment and to enter into contracts with the following vendors for these purchases under MN State Contracts in an amount totaling $66,517.29: Midway Ford, 2016 F550 chassis MN State Contract #74464 Towmaster Truck Equipment, 2016 Dump Body and Equip. MN State Contract #84884 Crysteel, Boss V – Plow MN State Contract #73055 Attachments 1. Quote/Specs from Midway Ford 2. Quote/Specs from Towmaster Truck Equipment 3. Quote/Specs from Crysteel Equipment G4 Packet Page Number 92 of 227 G4, Attachment 1 Packet Page Number 93 of 227 G4, Attachement 2 Packet Page Number 94 of 227 G4, Attachement 2 Packet Page Number 95 of 227 G4, Attachment 3 Packet Page Number 96 of 227 G5 Page 1 of 2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag , City Clerk DATE: September 23, 2015 SUBJECT: Approval of Resolution Certifying Election Judges for the November 3, 2015 Municipal General Election RESOLUTION CERTIFYING ELECTION JUDGES RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of Election Judges for the 2015 Municipal General Election to be held on Tuesday, November 3, 2015. Audrey Duellman Meridith Aikens Jim Allen Sam Anderson Theodore Anderson Nancy Anderson Ahsan Ansari Ajla Arnold David Bedor Jaime Belland Al Bierbaum Diane Bjorklund Donita Bolden Michele Booher Jeanne Bortz Albert Bortz Richard Brandon Ginny Brandon Eugene Bunkowske Bernice Bunkowske Jeanette Carle Fannie Carson Justin Carson Ann Cleland Edward Combe Colleen Connolly Bonnie Dahl Phil DeZelar Charlene Dickerson Helen Jean Dickson Diane Droeger Carolyn Eickhoff Jeanne Ewald Nick Franzen Mary Jo Freer Mary Katherine Fuller Barbara Funk Gary Gardner Terrence Garvey Diane Golaski Ane Gravelle Barb Gravink Jamie Gudknecht Dianne Gustafson Joyce Haddad Michael Hafner Joann Hagemo Vonna Hahn Sandra Hahn Mary Harder Robert Hart Barbara Hart Jean Heininger Darlene Herber Gary Hinnenkamp Robert Hulet Jeanette Hulet Raymond Huth Patricia Huth Carol Jagoe David Jahn Gwendolyn Jefferson Robert Jensen Judith Johannessen Cheryle Johnson Warren Johnson Shirley Jones Myrna Kane Judy Kiges Judy Kipka Lois Knutson Dennis Kramer John Krebsbach Elaine Kruse Charlotte Lampe Tom Layer Claudette Leonard Sandy Lewis Marianne Liptak Darlene Loipersbeck Jules Loipersbeck Claudia Lonetti Valerie Mahowald Jeri Mahre John Manthey Thomas Maskrey John McCann Peggy McCarthy Larry McCarthy Judy McCauley Joan McDonough Dorothy Molstad Marlene Moreno Betty Motz Frederick Nazarian Mary Newcomb Ann Norberg D. William (Bill) O'Brien Anita Olson Dian Parent Laura Paulsen Marilyn Peper Joseph Plumbo Roger Posch Steve Putz Roy Reichow Andrew Reichow Rita Renslow Vincent Rodriguez Warren Sands Kathleen Sauer Packet Page Number 97 of 227 G5 Page 2 of 2 Sharon Sawyer Cynthia Schluender William Schmidt Betty Schramel Jim Schramel James Seitz Deborah Seyfer Delaney Skaar Susan Skaar Bob Spangler Tim Stafki Chris Swanson Lori Taylor Carol Thomalla Dale Trippler Jo Trippler Micki Tschida Carolyn Urbanski Holly Urbanski Mary Vanek Joanne Wagner Gayle Wasmundt Deborah Weinberg Steven Weinberg Robert Wiesner Cindy Yorkovich Helen Zian Leroy Zipko Recommendation Approval of the list of election judges is requested. Approval of this Resolution does not qualify individuals to serve as election judges. Appointments will be made from this list to fill the needed positions but not everyone on this list may be appointed. Additionally, individuals that have not completed the required election judge training and completed the paperwork required by the city will not be permitted to work unless they have met these requirements. Packet Page Number 98 of 227 G6 AGENDA REPORT TO: Melinda Coleman, City Manager FROM: Steve Lukin, Fire Chief SUBJECT: Approval of Resolution Accepting a Donation to the Fire Department from Costco DATE: September 21, 2015 INTRODUCTION The fire department has received a donation from Costco of 58 cases of water valued at approximately $250.00. This water is used year-round to ensure that our firefighters say hydrated when training, fighting fires and during other emergency events during the hot summer months. Water is placed on all of our fire trucks with a larger quantity of water stored on our rehab vehicle. RECOMMENDATION I recommend that the city council approve to accept the 58 cases of water valued at approximately $250.00 donated from Costco. ATTACHMENTS Resolution Authorizing Gift to City Packet Page Number 99 of 227 G6, Attachment 1 RESOLUTION AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHOIRIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor’s terms if so-prescribed, and; WHEREAS, Costco wishes to grant the city of Maplewood the following: A case of water valued at approximately $250.00, and; WHEREAS, Costco has instructed that the City will be required to use the aforementioned for: use by the fire department, and; WHEREAS, the city of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a four-fifths majority of its governing body’s membership pursuant to Minnesota Statute §465.03; The Maplewood City Council passed this resolution by four-fifths or more majority vote of its membership on ________________________________, 20______. Signed: Signed: Witnessed: ________________________ _________________________ __________________________ (Signature) (Signature) (Signature) Mayor ____ Chief of Fire City Clerk (Title) (Title) (Title) ________________________ _________________________ __________________________ (Date) (Date) (Date) Packet Page Number 100 of 227 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director of Citizen Services Ajla Arnold, Citizen Services DATE: September 21, 2015 SUBJECT: Consider Approval of Change to City Code of Ordinances - First Reading: a. Ordinance Adopting the Republication of the City Code of Ordinances b. Ordinance Repealing Chapter 8, Article V Pertaining to Billiard Parlors and Poolrooms Licenses c. Ordinance Repealing Chapter 14, Article XIV Pertaining to Private School Licenses d. Ordinance Repealing Chapter 14, Article XVI Pertaining to Tanning Facilities e. Ordinance Repealing Chapter 42, Article I and Article II Pertaining to Taxi Cab Licenses Introduction Up for Council consideration are several ordinances’ first reading approvals in preparation for the republication of the City Code as the next phase, after their final approval through second reading. The following ordinances are introduced for first reading: a. Ordinance Adopting the Republication of the City Code of Ordinances b. Ordinance Repealing Chapter 8, Article V Pertaining to Billiard Parlors and Poolrooms Licenses c. Ordinance Repealing Chapter 14, Article XIV Pertaining to Private School Licenses d. Ordinance Repealing Chapter 14, Article XVI Pertaining to Tanning Facilities e. Ordinance Repealing Chapter 42, Article I and Article II Pertaining to Taxi Cab Licenses Additionally, staff would like the council to consider approval of several administrative changes to the code language that mainly deal with specific references to the expiration dates for various business licenses/permits to allow for those to be set administratively. Staff has also updated the dollar amounts for liability insurance in several sections of the code in order to bring them in line with the current requirements. A section was added in Chapter 14, Pawnbrokers, to clarify that only one pawnbroker license will be issued by the city at any time; a provision that has been inadvertently omitted when the repealing ordinance was passed. Additionally, several sections have been updated to reflect the current administrative procedures regarding the transferability of licenses and the appropriate departments issuing same. Staff is asking the Council to consider these as administrative changes/updates not involving a formal process of adoption through ordinance requiring two readings, as these are housekeeping items in nature. H1 Packet Page Number 101 of 227 Background and Discussion (a) Ordinance Adopting the Republication of the City Code of Ordinances. The city code of ordinances was republished in February 2012. The service of publishing and web hosting of the Code is done by Municipal Code Corporation based on the agreement authorized in 2011. Since then, there has been one Supplement to the Code done in May 2013. The Code is web hosted at www.municode.com. Initially, staff was planning on completing the web-based supplementation quarterly, but due to budget issues and variable volume of ordinances being adopted on a quarterly basis, it has been determined that the supplementation should be done after enough number of ordinances has been passed. In the meantime, each ordinance that has been adopted by the Council becomes immediately available for viewing on the city’s website in addition to being published in the minutes. The following ordinances have been passed since the last supplementation and available on the city website and will be added to the Code as Supplement No.2: 1. Ordinance Amending the Environmental Protection and Critical Area Article of the City Code (Approved by Council 02.11.2013) 2. Ordinance Amendment for Residential Alarm License (Approved by Council 02.11.2013) 3. Small Kennel License Ordinance Revision (Approved by Council 08.12.2013) 4. Ordinance Amending the Xcel Energy Franchise Fee (Approved by Council 08.26.2013) 5. Ordinance Amendment Regarding Distance Requirements for Off-Sale Intoxicating Liquor License (Approved by Council 09.23.2013) 6. Ordinance to the Maplewood Municipal Code Regarding the Green Building Program (Approved by Council 09.23.2013) 7. Ordinance to the Maplewood Municipal Code Regarding Subsurface Sewage Treatment System (Approved by Council 09.23.2013) 8. Amendment to the Ordinance Regulating Personal Services Closing Hours (Approved by Council 09.23.2013) 9. Ordinance Amendment to Allow Warehousing in BC (Business Commercial) Zoning Districts by Conditional Use Permit (Approved by Council 07.14.2014) 10. Ordinance Amendment Regarding Public Pools (Approved by Council 07.14.2014) 11. Ordinance Amendment Regarding Food Establishment (Approved by Council 07.14.2014) 12. Ordinance Amendment Regarding Lodging Establishments (Approved by Council 07.14.2014) 13. Amendment to the Ordinance Regulating Tattoo Establishments (Approved by Council 07.28.2014) 14. Alarm Ordinance (Approved by Council 08.25.2014) 15. Dangerous Dogs Ordinance Amendment (Approved by Council 09.22.2014) 16. Cat Permit Ordinance Amendment (Approved by Council 10.13.2014) 17. Dog Permit Ordinance Amendment (Approved by Council 10.13.2014) H1 Packet Page Number 102 of 227 18. Ordinance Establishing Minimum Habitable Space Requirements for Senior Housing (Approved by Council 02.23.2015) 19. Ordinance Amendment Regulating On-Sale Intoxicating Liquor Licenses (Approved by Council 03.23.2015) 20. Ordinance Amending Chapter 14, Article XVIII Relating to the Sale of Tobacco Related Products (Approved by Council 05.26.2015) 21. Revised Gas Franchise Ordinance (Approved by Council 06.08.2015) 22. Gas Franchise Fee Ordinance (Approved by Council 06.08.2015) 23. Revisions to Stormwater Ordinances (Approved by Council 06.08.2015) 24. Amendment to Discharge of Firearms Ordinance (Approved by Council 07.13.2015) 25. Amendment to Allow Temporary Exterior Sales in Business Commercial Zoning Districts (Approved by Council 08.24.2015) 26. Amendment to the Ordinance Pertaining to Liquor Served at the Maplewood Community Center (Pending council approval) 27. Amendment to Fireworks Ordinance (Pending council approval) 28. Amendment to Peddlers, Solicitors and Vendors Ordinance (Pending council approval) The proposed Ordinance language is included in attachment No. 1. (b) Ordinance Repealing Chapter 8, Article V. Chapter 8, Article V regulates operations of billiard parlors and poolrooms in the city. It was originally adopted in 1990 and amended in 1996. However, currently there are no businesses in the city that operate as billiard parlors or pool halls. Licensing requirements for businesses operating billiard games and pool tables are covered in another chapter of the Code, Chapter 8, Article III, Coin-Operated Amusement Devices. To avoid redundancy in the Code, since a provision already exists to regulate a similar type of activity, staff has drafted an ordinance to repeal the code provisions in their entirety relating to Chapter 8, Article V, Billiard Parlors and Poolrooms. The proposed Ordinance language is included in attachment No. 2. (c) Ordinance Repealing Chapter 14, Article XIV. Chapter 14, Article XIV sets out provisions for licensing private schools that are not otherwise licensed by the State. This article has been incorporated in the code throughout subsequent republications since 1957. Requiring a license to operate to a non-public school is not one of the typical regulatory activities of the local authority and it does not seem to meet the requirement of the “general welfare” clause that would allow such licensing, absent any specific authority. The city may, by other means, such as zoning, building, environmental and traffic ordinances regulate operations of any such business. The proposed Ordinance language is included in attachment No.3. (d) Ordinance Repealing Chapter 14, Article XVI. Chapter 14, Article XVI provides regulations for the licensing and operations of tanning facilities in the City. This type of activity is regulated by the State through provisions of Chapter 325H. Our city code incorporates by reference all provisions of State law in their entirety, therefore, staff is asking the council to consider repealing the ordinance since the regulatory language already exists in State Statutes. H1 Packet Page Number 103 of 227 The proposed Ordinance language is included in attachment No. 4. (e) Ordinance Repealing Chapter 42 – Vehicles for Hire, Article I & II. State Statutes 221.091 subd.2 (Local Government Authority – Small Vehicle Passenger Services) gives the authority to the city to regulate and license taxicab services in the city. The code requires the council to consider “public convenience and necessity” in determining whether to issue a taxicab license to an applicant. The taxicab ordinance has been in our code since 1961 while the city has not had an applicant for such license since 1970. Staff is asking the council to consider repealing the ordinance on those same grounds of “public convenience and necessity” as there seems to be no justification for it at the current time and conditions. The proposed Ordinance language is included in attachment No. 5. BUDGET IMPACT The funds for the project were approved in the 2015 budget. The project is within the budget. RECOMMENDATION It is recommended that the City Council approve the first reading of the attached ordinances and the administrative updates to the code language. Attachments: 1. Ordinance Adopting the Republication of the City Code of Ordinances (1st Reading) 2. Ordinance Repealing Chapter 8 – Amusements and Entertainment, Article V Pertaining to Billiard Parlors and Poolrooms Licenses (1st Reading) 3. Ordinance Repealing Chapter 14 – Businesses and Licensing, Article XIV Pertaining to Private School Licenses (1st Reading) 4. Ordinance Repealing Chapter 14 – Businesses and Licensing, Article XVI Pertaining to Tanning Facilities (1st Reading) 5. Ordinance Repealing Chapter 42 – Vehicles for Hire, Article I and Article II Pertaining to Taxi Cab Licenses (1st Reading) 6. Administrative Language Updates to Various Sections of the City Code H1 Packet Page Number 104 of 227 ORDINANCE NO _____ AN ORDINANCE ADOPTING AND ENACTING THE REPUBLICATION OF THE CITY CODE OF ORDINANCES; PROVIDING FOR THE REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN; PROVIDING A PENALTY FOR THE VIOLATION THEREOF; PROVIDING FOR THE MANNER OF AMENDING SUCH CODE; AND PROVIDING WHEN SUCH CODE AND THIS ORDINANCE SHALL BECOME EFFECTIVE BE IT ORDAINED BY THE CITY OF MAPLEWOOD: Section 1. The Code entitled "The Maplewood City Code," published by Municipal Code Corporation, consisting of Chapters 1 through 44, each inclusive, is adopted. Section 2. All ordinances of a general and permanent nature enacted on or before December 10, 2012, and not included in the Code or recognized and continued in force by reference therein, are repealed. Section 3. The repeal provided for in section 2 hereof shall not be construed to revive any ordinance or part thereof that has been repealed by a subsequent ordinance that is repealed by this ordinance. Section 4. Unless another penalty is expressly provided, every person convicted of a violation of any provision of the Code or any ordinance, rule or regulation adopted or issued in pursuance thereof shall be punished by a fine of not more than $1,000.00 or imprisonment for not more than 90 days or by both fine and imprisonment. Each act of violation and each day upon which any such violation shall continue or occur shall constitute a separate offense. The penalty provided by this section, unless another penalty is expressly provided, shall apply to the amendment of any Code section, whether or not such penalty is reenacted in the amendatory ordinance. In addition to the penalty prescribed above, the City of Maplewood may pursue other remedies such as abatement of nuisances, injunctive relief and revocation of licenses or permits. Section 5. Additions or amendments to the Code when passed in such form as to indicate the intention of the City of Maplewood to make the same a part of the Code shall be deemed to be incorporated in the Code, so that reference to the Code includes the additions and amendments. Section 6. Ordinances adopted after December 10, 2012 that amend or refer to ordinances that have been codified in the Code shall be construed as if they amend or refer to like provisions of the Code. Section 7. This ordinance shall become effective upon the second reading and subsequent publication of the same. The Maplewood City Council approved this ordinance on _______________2015. ATTEST: Karen Haag City Clerk H1, Attachment 1 Packet Page Number 105 of 227 ORDINANCE NO. ___ AN ORDINANCE REPEALING ALL PROVISIONS OF THE MUNICIPAL CODE CHAPTER 8- AMUSEMENTS AND ENTERTAINMENT, ARTICLE V PERTAINING TO BILLIARD PARLORS AND POOLROOMS LICENSES BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MAPLEWOOD THAT: Section 1. Chapter 8, sections 8-131 through 8-144 of the Maplewood City Code relating to Billiard Parlors and Poolrooms are hereby REPEALED IN THEIR ENTIRETY. Section 2. This ordinance shall take effect after publishing in the official newspaper. The Maplewood City Council approved this ordinance on _______________2015. ATTEST: Karen Haag City Clerk H1, Attachment 2 Packet Page Number 106 of 227 ORDINANCE NO. ___ AN ORDINANCE REPEALING ALL PROVISIONS OF THE MUNICIPAL CODE CHAPTER 14- BUSINESSES AND LICENSING, ARTICLES XIV PERTAINING TO PRIVATE SCHOOL LICENSES BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MAPLEWOOD THAT: Section 1. Chapter 14, sections 14-1196 through 14-1230 of the Maplewood City Code relating to Private Schools are hereby REPEALED IN THEIR ENTIRETY. Section 2. This ordinance shall take effect after publishing in the official newspaper. The Maplewood City Council approved this ordinance on _______________2015. ATTEST: Karen Haag City Clerk H1, Attachment 3 Packet Page Number 107 of 227 ORDINANCE NO. ___ AN ORDINANCE REPEALING ALL PROVISIONS OF CHAPTER 14, ARTICLE XVI OF THE CODE OF ORDINANCES PERTAINING TO TANNING FACILITIES BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MAPLEWOOD THAT: Section 1. Chapter 14, sections 14-1296 through 14-1301 of the Maplewood City Code relating to Tanning Facilities are hereby REPEALED IN THEIR ENTIRETY. Section 2. This ordinance shall take effect after publishing in the official newspaper. The Maplewood City Council approved this ordinance on _______________2015. ATTEST: Karen Haag City Clerk H1, Attachment 4 Packet Page Number 108 of 227 ORDINANCE NO. ___ AN ORDINANCE REPEALING ALL PROVISIONS OF THE MUNICIPAL CODE CHAPTER 42- VEHICLES FOR HIRE, ARTICLES I AND II PERTAINING TO TAXI CAB LICENSES BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MAPLEWOOD THAT: Section 1. Chapter 42, sections 42-26 through 42-93 of the Maplewood City Code relating to Vehicles for Hire are hereby REPEALED IN THEIR ENTIRETY. Section 2. This ordinance shall take effect after publishing in the official newspaper. The Maplewood City Council approved this ordinance on _______________2015. ATTEST: Karen Haag City Clerk H1, Attachment 5 Packet Page Number 109 of 227 ADMINISTRATIVE UPDATES TO THE VARIOUS SECTIONS OF THE CITY CODE CHAPTER 2-Administration; Article II-City Council Sec. 2-37.-Primary elections. The Tuesday following the second Monday in September August in each odd-numbered year in which a municipal general election is to be held for the purpose of electing officers is hereby designated as the primary election day for the city. CHAPTER 8-Amusments and Entertainment; ARTICLE II-Amusement Parks Sec. 8-37.-License duration. Licenses issued under this article shall run for a period of one year from the date of issuance division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. A license renewal application shall be filed with the office of the city clerk prior to the expiration date each year. Sec. 8-40.-Insurance required for licenses. The holder of any license issued pursuant to this article shall provide a certificate of insurance to the city showing that the licensee has in effect public liability insurance covering bodily injury up to $10,000.00 for one person, $20,000.00 for one accident and property damage up to $2,000.00 a Certificate of Insurance evidencing general liability coverage in the amount of at least $300,000.00 for bodily injury and $100,000.00 for property damage, with a provision that the City be held harmless. CHAPTER 10-Animals; ARTICLE V-Commercial Kennels Sec. 10-374.-License period; fees; renewal; transfer of license. The kennel license provided for in this article shall be an annual license, and the annual license period shall be the calendar year. Licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. The fee for the first license shall be imposed, set, established and fixed by the city council, by resolution, from time to time, payable to the city at the time the application for the license is made. The renewal fee, payable upon application therefor, for each year shall be imposed, set, established and fixed by the city council, by resolution, from time to time, and the application for renewal shall be made prior to December 20 for the year to commence on the following January 1filed with the office of the city clerk prior to the expiration date each year. The license provided for by this article shall not be transferrable. H1, Attachment 6 Packet Page Number 110 of 227 CHAPTER 10-Animals; ARTICLE VI-Pigs Sec. 10-409.-Annual renewal permit fees. Any person having a permit under this article to keep pigs on a farm smaller than 40 acres in size shall pay an annual permit fee imposed, set, established and fixed by the city council, from time to time, by resolution. This fee shall not be prorated. , and the license year shall be concurrent with the calendar year, with renewal permit fees due on or before January 10 of each year. The expiration date of such permit is as may be imposed, set, established and fixed by the city clerk, from time to time. A permit renewal application shall be filed with the office of the city clerk prior to the expiration date each year. CHAPTER 10-Animals; ARTICLE IX-Chickens Sec. 10-486.-Term. The permit period under this section shall expire one year from the date the permit is issued. Permits issued under this division shall have a duration period of one year. The expiration date of such permit is as may be imposed, set, established and fixed by the city clerk, from time to time. A permit renewal application shall be filed with the office of the city clerk prior to the expiration date each year. CHAPTER 12-Buildings and Building Regulations; ARTICLE XII-Swimming Pools; DIVISION 2-Public Pools Sec. 12-535.-Application for license. Application for a license for a public pool shall be submitted to the department of community development City Clerk in such form and manner as the city may prescribe. Sec. 12-537.-License expiration and renewal; denial or revocation of license. (Sec. 12.538 in the new ordinance) (a) Licenses issued under this division shall expire on December 31 each year. License renewal applications shall be filed with the department of community development prior to December 31 of each year. License issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. A license renewal application shall be filed with the office of the city clerk prior to the expiration date each year. Failure to comply with these requirements may result in revocation or nonrenewal of the license. CHAPTER 14-Businesses and Licensing; ARTICLE II-Licenses; DIVISION 2-Home Occupations Sec. 14-58.-License renewal, revocation. H1, Attachment 6 Packet Page Number 111 of 227 (a) Each person holding a license to conduct a home occupation shall apply to the city clerk each January for renewal. Licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. A license renewal application shall be filed with the office of the city clerk prior to the expiration date each year. Prior to issuance of a license renewal, the city shall determine that all licensing conditions and city ordinances are being met. CHAPTER 14-Businesses and Licensing; ARTICLE III-Adult Uses and Sexually Oriented Businesses; DIVISION 2-License Sec. 14-118.-Fees; grounds for denial or revocation. (b) All licenses shall expire on December 31 in each year. The city shall issue each license for one year. Licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. A license renewal application shall be filed with the office of the city clerk prior to the expiration date each year. However, if part of the license year has elapsed when the application is made, the city may issue a license for the remainder of the year for a prorated fee. In computing such fee, the city shall count any unexpired fraction of a month as one month. (d) No part of the fee paid for any license issued under this division shall be refunded except for the events listed in this subsection upon application to the city manager within 30 days from the happening of the event. The city shall refund a prorated portion of the fee for the unexpired period of the license, computed monthly, when operation of the licensed business ceases not less than one (1) month before expiration of the license because of the following: (1) Destruction or damage of the licensed premises by fire or other catastrophe. (2) The licensee’s illness. (3) The licensee’s death. (4) A change in the legal status making it unlawful for the licensed business to continue. CHAPTER 14-Businesses and Licensing; ARTICLE V-Courtesy Benches; DIVISION 2- License Sec. 14-261.-Indemnity bond and liability insurance. (d) The limit of liability upon any bond or policy of insurance so posted shall in no case be less than $25,000.00$300,000.00 for a loss, bodily injuries or death occurring to any one person or arising out of any one accident, and no less than $100,000.00 for property damage. CHAPTER 14-Businesses and Licensing; ARTICLE VIII-Lawn Fertilizer Applicators; DIVISION 2-Commercial Fertilizer Application Sec. 14-454.-Duration and transferability of license. The license issued under this division is effective for the period of January 1 to the following December 31 and must be renewed annually by the licensee. Licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may H1, Attachment 6 Packet Page Number 112 of 227 be imposed, set, established and fixed by the city clerk, from time to time. A license renewal application shall be filed with the office of the city clerk prior to the expiration date each year. The city shall not prorate any license fee. A license issued under this division is not transferable, and any change in ownership of the licensed business shall terminate the license. CHAPTER 14-Businesses and Licensing; ARTICLE IX-Lodging Establishments; DIVISION 2-License Sec. 14-552.-Application. Application for a license required under this division shall be submitted to the office of community development the city clerk in such form and manner as the city may prescribe. Sec. 14-553.-Expiration and renewal; revocation or nonrenewal. (a) Licenses issued under this division shall expire on December 31 each year. Licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. A license renewal application shall be filed with the office of community development the city clerk prior to the expiration date each year. CHAPTER 14-Businesses and Licensing; ARTICLE XI-Motor Vehicle Repairs; DIVISION 2- License Sec. 14-667.-Application. A motor vehicle repair license required under this division shall be issued by the city clerk pursuant to application made by the applicant upon the form to be furnished by the city clerk. The fee for such license shall be imposed, set, established and fixed by the city council, by resolution, from time to time. Such license shall expire on July 31 of the year for which the license is issued and designated by the clerk. Licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. The application shall contain the name and address of the applicant, the location where the license is to be used and such other information as the clerk may require for purposes of the administration of this article. CHAPTER 14-Businesses and Licensing; ARTICLE XII-Pawnbrokers, Secondhand and Antique Dealers and Expositions, Currency Exchange Business; Division 2-Maplewood Automated Pawn System Sec. 14-742.-Limitation on number. No more than one (1) pawnbroker license shall be issued by the City at any time. The city shall give priority to qualified applicants for renewal of an existing license. CHAPTER 14-Businesses and Licensing; ARTICLE XIII-Personal Services; DIVISION 2- Escort Services; SUBDIVISION 2-Licenses Sec. 14-927.-Expiration date of premises license. H1, Attachment 6 Packet Page Number 113 of 227 Premises licenses issued under this subdivision shall terminate on December 31 of the year in which such license is issued. Premises licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. Sec. 14-942.-Expiration date of practitioner’s license. Practitioner’s licenses issued under this subdivision shall terminate on December 31 of the year in which such license was issued. Practitioner’s licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. CHAPTER 14-Businesses and Licensing; ARTICLE XIII-PERSONAL SERVICES; DIVISION 3-Saunas and Bathhouses; SUBDIVISION II-Licenses Sec. 14-1007.-Expiration date. Premises licenses issued under this subdivision shall terminate on December 31 of the year in which such license was issued. Premises licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. Sec. 14-1022.-Expiration date of practitioner’s license. Practitioner’s license issued under this subdivision shall terminate on the last day of the year in which such license was issued. Practitioner’s license issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. CHAPTER 14-Businesses and Licensing; ARTICLE XIII-Personal Services; DIVISION 4- Massage Centers; SUBDIVISION II-Licenses: Sec. 14-1092.-Expiration date of premises license. Premises licenses issued under this subdivision shall terminate on December 31 of the year in which such license was issued. Premises licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. Sec. 14-1108.-Expiration date of practitioner’s license. Practitioner’s licenses issued under this subdivision shall terminate on December 31 of the year in which such license was issued. Practitioner’s licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. CHAPTER 14-Businesses and Licensing; ARTICLE XV-Service Stations; DIVISION 2- License: Sec. 14-1263.-Duration; renewal. H1, Attachment 6 Packet Page Number 114 of 227 All licenses issued under this division shall expire one year from and after the date of issue, unless revoked for violation of a state law or city ordinance. Licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. Renewal shall be based upon compliance with all original requirements, to which the applicant shall certify on the renewal application. Sec. 14-1265.-Transfer. A license issued under this division shall be transferable when the licensee desires to change his place of business or when the licensee has sold and disposed of his business. No transfer of any such license shall be made, except with the consent of the council. All applications for consent of the council to the transfer of any such license shall be made in writing and signed by the licensee and, if applicable, the person to whom it is desired to transfer the license. No license granted for a motor fuel station shall be transferable from person to person or place to place. CHAPTER 22-Lawful Gambling; ARTICLE II-Lawful Gambling Sec. 22-12.-Local permits. (a) No organization shall conduct lawful gambling excluded or exempted from state licensure requirements by Minn. Stats. § 349.166, as it may be amended from time to time, without a valid local permit. (b) Applications for issuance or renewal of a local permit shall be on a form prescribed by the city. The application shall contain the following information: (1) Name and address of the organization requesting the permit. (2) Name and address of the officers and person accounting for receipts, expenses, and profits for the event. (3) Dates of gambling occasion for which permit is requested. (4) Address of premises where event will occur. (5) Copy of rental or leasing arrangement, if any, connected with the event including rental to be charged to the organization. (6) Estimated value of prizes to be awarded. (c) When filing an application for the issuance of a local permit under this section, the applicant must pay to the city clerk, in full, the amount of the permit fee as imposed, set, established and fixed by the city council, which fee shall not exceed the maximum dollar amount set by the State. (d) Upon receipt of an application for issuance or renewal of a local permit, the city clerk shall transmit the notification to the chief of police for its review and recommendation. (e) The chief of police shall investigate the matter and make review and recommendation to the city clerk as soon as possible to be included in the report for the council, but in no event later than 45 days following receipt of the notification by the city. (f) The applicant shall be notified in writing of the date on which the council will consider the recommendation. (g) The council shall receive the public safety department’s report and consider the application within 45 days of the date the application was submitted to the city clerk. (h) (d) The council shall disapprove an application for issuance or renewal of a premises local permit for any of the following reasons: H1, Attachment 6 Packet Page Number 115 of 227 (1) Violation by the gambling organization of any state statute, state rule, or city ordinance relating to gambling within the last three years. (2) Violation by the on-sale establishment, or organization leasing its premises for gambling, of any state statute, state rule, or city ordinance relating to the operation of the establishment, including, but not limited to, laws relating to the operation of the establishment, laws relating to alcoholic beverages, gambling, controlled substances, suppression of vice and protection of public safety within the last three years. (3) The organization has not been in existence for at least three consecutive years prior to the date of application. (4) The organization does not have at least 15 active members. (5) Exempted or excluded lawful gambling will not take place at a premises the organization owns or rents. (6) Exempted or excluded lawful gambling will not be limited to premises for which an on- sale liquor license has been issued. (7) Exempted or excluded lawful gambling will occur at more than four premises within the city. (8) More than one licensed, qualified organization will be conducting exempted or excluded lawful gambling activities at any one premises at any one time. (9) Failure of the applicant to pay the permit fee within the prescribed time limit. (10) Operation of gambling at the site would be detrimental to health, safety, and welfare of the community. Otherwise, the council shall approve the application. Sec. 22-13.-Revocation and suspension of local permit. (b) A license permit shall not be revoked or suspended until notice and an opportunity for a hearing have first been given to the permitted person. The notice shall be personally served and shall state the provision reasonably believed to be violated. The notice shall also state that the permitted person may demand a hearing on the matter, in which case the permit will not be suspended until after the hearing is held. If the permitted person requests a hearing, the council shall hold a hearing on the matter at least one week after the date on which the request is made. If, as a result of the hearing, the council finds that an ordinance violation exists, then the council may suspend or revoke the permit. CHAPTER 30-Solid Waste Management; ARTICLE V-Collection Licenses (Residential, Multiple-Family, and Commercial) Sec. 30-61.-Application; fee; duration. (d) No license issued under this article shall be for a longer period than one year, and all licenses shall expire on December 31 of each year. Licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. A license renewal application shall be filed with the office of the city clerk prior to the expiration date each year. CHAPTER 36-Traffic and Vehicles; ARTICLE VII-Recreational Motor Vehicles Sec. 36-293.-Prohibited operations. H1, Attachment 6 Packet Page Number 116 of 227 (a) It is unlawful for any person to operate a recreational motor vehicle: (1) On private property without a permit, except as permitted in this article. (2) Carelessly or heedlessly in disregard of the rights or the safety of others or in a manner so as to endanger or likely to endanger person or property. (3) On public property owned or leased by the city, including but not limited to sidewalks, boulevards and parkland. (4) At any place while under the influence of alcohol, as defined in Minn. Stats. § 152.01, subd. 4. (5) In a manner or location so as to create loud, continuous unnecessary or unusual noise. For the purposes of this article, the noise level must be L10/65 dBA’s or less, measured 100 feet from the property line or to the nearest residential structure. (6) Unless part of a licensed carnival, sideshow, or licensed amusement park, under chapter 8, article II, or where otherwise authorized by the council, in city ordinance or by resolution. (7) In a manner so as to propel dust into the air which is suspended for longer than ten seconds. (8) On private property except on Tuesdays, Wednesdays and Fridays, from 3:00 p.m. until 8:00 p.m., and on Saturdays from 11:00 a.m. until 5:00 p.m. Sec. 36-294.-Annual permit; fee; revocation. (b) Permits shall be issued by the city clerk. and shall expire on the first working day in January of each year. The expiration date of such permit is as may be imposed, set, established and fixed by the city clerk, from time to time. A permit renewal application shall be filed with the office of the city clerk prior to the expiration date each year. CHAPTER 42-Vehicles for Hire; ARTICLE III-Automobile and Trailer Rental Agencies; DIVISION 2-License Sec. 42-153.-Inspection of premises. Upon receipt of the application for a license required under this division, the clerk shall direct police chief Environmental and Economic Development Department to cause an on-site inspection to be made of the premises upon which such license is to be used. The chief of police Environmental and Economic Development Department shall, within five days after the date he isit is notified, report back to the clerk in writing. Such report shall recommend the number of vehicles or trailers to be permitted at any one time upon the premises, having due regard for the following: (1) Location; (2) Traffic; (3) Effect upon street and traffic visibility; (4) Interference with any neighboring property; (5) The size of the parking or storing area available, and (6) Any other matter pertaining to safety and appearance as these matters affect the public interest. H1, Attachment 6 Packet Page Number 117 of 227 H2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director of Citizen Services Ajla Arnold, Citizen Services DATE: September 21, 2015 SUBJECT: Consider Approval of an Ordinance Amending Chapter 20, Article IV Pertaining to Fireworks - First Reading Introduction Chapter 20, Article IV of the City Code contains provisions regarding the use, sale, storage and discharge of fireworks in the city. The last comprehensive update to the fireworks code was completed in 2002. Since then, two major legislatures were passed regulating various provisions of the fireworks business. The most notable changes were introduced in 2003 and include annual fee limits that local governments can impose for the retail sale permits and a provision requiring local governments to allow sales from temporary structures, such as tents, stands, etc., providing those structures comply with the National Fire Protection Association (NFPA) Standard 1124 (2003). Staff is asking the council to consider the following revisions and additions to the current fireworks regulation as outlined in the attached ordinance draft. Background and Discussion While our current code does not reflect the language that was introduced in the 2003 legislature allowing sales from temporary facilities, the city has been issuing temporary fireworks retail permits to applicants who are conducting sales out of tents. Such applicants would also need to obtain a separate tent permit. The new language would allow the city to issue permits for any type of permanent and temporary structure, including stands, canopies, membrane structures, vehicles, etc., providing they comply with the NFPA Standard 1124. The current law prohibits the city limiting such permits if the city already allows transient sales to occur within its borders. The proposed ordinance brings our current code in line with the provisions of the state law (Minn. Stat. 624) that allow for permitting such structures. Another local authority restriction that was introduced in the 2003 legislature was setting the maximum fee amounts the city can impose for such permits and the duration of the permit. The council approved an increase in the fee amount for exclusive fireworks sales to the maximum fee of $350 at the August 10th 2015 meeting, and the new code language would clarify that the maximum fees and the duration of the permits are prescribed by state law. Packet Page Number 118 of 227 H2 While our permitting process is very structured administratively, staff has looked into the current permit code language for both, consumer fireworks and display fireworks, and is proposing some additions to the code language in order to align it with the requirements listed in the permit application. Those additions include the following: • Consumer fireworks: the timeline for the approval process, giving the city at least a 15 day notice to allow for the necessary inspections; listing the applicant’s date of birth being that the legal age is set by state law to 18 years; a description of the display/sales structure; the required liability insurance amounts; and the details of what the floor plan needs to include. • Display fireworks: clarifying that the permit cannot be issued to an individual but only to a sponsoring organization and that all indoor permits must be applied for through the State Fire Marshal; the timeline for the approval process, giving the city at least a 15 day notice to allow for the necessary inspections; a description of the date, time, exact location of the event, type and quantity of the fireworks to be discharged; the duration of the permit. Lastly, staff is proposing to tighten up the code language regarding the storage/display safety requirements so that they are, at the minimum, meeting the requirements listed in Chapter 7 of the NFPA Standard 1124. Those safeguards include specifying the maximum aisle width, the maximum height of the displayed merchandise, the minimum age of the sales clerk (18 years of age), the minimum number of portable fire extinguishers, etc. Budget Impact There is no budget impact associated with this request. Recommendation It is recommended that the Council approve the amendments to the fireworks ordinance and proceed with the required second reading at the next council meeting. Attachment: 1. Draft Ordinance (1st Reading) Packet Page Number 119 of 227 H2, Attachment 1 ORDINANCE NO____ AN ORDINANCE AMENDMENT TO CHAPTER 20, ARTICLE IV – FIREWORKS BE IT ORDAINED by the Mayor and City Council of the City of Maplewood that Chapter 20, Article IV – Fireworks is hereby amended to read as follows: ARTICLE IV. - FIREWORKS Sec. 20-96. - Purpose. It is the purpose of this article to govern the possession, use, sale, storage, exportation and display of fireworks in the city. Sec. 20-97. - Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Legal Consumer Fireworks means wire or wood sparklers of not more than 100 grams of mixture per item, other sparkling items which are nonexplosive and nonaerial and contain 75 grams or less of chemical mixture per tube or a total of 200 500 grams or less for multiple tubes, snakes and glow worms, smoke devices, or trick noisemakers which include paper streamers, party poppers, string poppers, snappers, and drop pops, each consisting of not more than 0.25 grains of explosive mixture. The term also includes toy pistols, toy guns, in which paper caps containing 0.25 grains or less of explosive compound are used and toy pistol caps which contain less than 0.20 grains of explosive mixture. Consumer Fireworks Retail Sales (CFRS) Area means the portion of a consumer fireworks retail sales facility or store, including the immediately adjacent aisles, where consumer fireworks are located for the purpose of retail display and sale to the public. Consumer Fireworks Retail Sales Facility means a permanent or temporary building or structure, CFRS stand, tent, canopy, or membrane structure that is used primarily for the retail display and sale of consumer fireworks to the public. Consumer Fireworks Retail Sales Stand means a temporary or permanent building or structure that has a floor area not greater than 800 ft2, other than tents, canopies, or membrane structures, that is used primarily for the retail display and sale of consumer fireworks to the public. Display distributor means any person selling special fireworks. Distributor means any person selling fireworks to wholesalers and retailers for resale. Fire chief Marshal means the chief fire inspector of the fire department. Packet Page Number 120 of 227 H2, Attachment 1 Law enforcement officer and code enforcement officer mean individuals authorized to enforce the laws or ordinances of the city. Fireworks Display means large fireworks designed primarily to produce visible or audible effects by combustion, deflagration, or detonation. This term includes, but is not limited to, salutes containing more than 2 grains of explosive materials, aerial shells containing more than 40 grams of pyrotechnic composition, and other display pieces which exceed the limits of explosive materials for classification as “consumer fireworks.” Manufacturer means any person engaged in the manufacture of fireworks. Retailer means any person purchasing fireworks for resale to consumers. Store means a building classified as a mercantile occupancy that contains a variety of merchandise and that is not used primarily for the retail sales of consumer fireworks. Tent means a temporary membrane structure, with or without sides, including canopies. Sec. 20-98. - Legal Consumer fireworks (a) Legal Consumer fireworks for sale to the general public shall be understood to mean fireworks legal for sale and use in the state under Minn. Stats. § 624.20. (b) No individual, firm, partnership, corporation or association shall possess for retail sale in the city, sell or offer for sale at retail or use or possess any fireworks other than legal consumer fireworks. The use of consumer fireworks is not permitted on public property. Sec. 20-99. - Permit for sale or distribution. (a) No person may sell, hold for sale, import, distribute or offer for sale, as speciality retailer or retailer, any fireworks in the city unless such person has first obtained the appropriate permit. (b) The fire chief marshal, law enforcement officer and code enforcement officer shall enforce this article. All permit applications shall be submitted to the office of the city clerk at least fifteen (15) days in advance of the date of the sales or retail display. The applications shall be promptly delivered to the planning department and the fire marshal for their review. All retailers shall be required to purchase a retail fireworks permit for each retail location. (c) The application for a permit under this section shall contain the following information: (1) The name, address, date of birth, and telephone number of the applicant; (2) The address and the phone number of the location where the legal consumer fireworks will be sold; (3) The nature of the site: Building ( ) Vehicle ( ) Tent ( ) Other ( ) (3)(4) The type of legal consumer fireworks to be sold; (4)(5) The estimate of the quantity of legal consumer fireworks; and (5)(6) A letter from the property owner granting permission to the applicant for use of the property.; (7) A statement that applicant understands that the persons selling and purchasing fireworks must be at least 18 years of age; (8) A proof of insurance policy of public general liability in the amount of $300,000; property damage in the amount of $100,000 and workers’ compensation in the amount of $50,000; Packet Page Number 121 of 227 H2, Attachment 1 (9) A floor plan designating the area of the sales display, storage for commercial purposes, along with a list documenting the name, weight, and quantity of the fireworks within the building, exits, extinguisher locations, sales counter and the material safety data sheets. The plan shall also include the following: a. minimum distance from public ways, buildings, other consumer fireworks retail sales facilities, fuel dispensing stations and other combustibles; b. vehicle access and parking areas; c. location and type of portable fire extinguishers; d. means of egress; (10) A statement that the retail structure is in compliance with National Fire Protection Association Standards 1124 (2003 edition). (d) An applicant for a permit shall pay to the city a refundable annual fee, per location, as established from time to time by the city council. but not to exceed the statutory fee limits. The expiration date of such permit is as may be imposed, set, established and fixed by the city clerk, from time to time. (e) Following an inspection of the location where the legal consumer fireworks are to be sold, the city council city clerk shall issue a retailer permit if the conditions for permit approval are satisfied and the location of the property is zoned either commercial or industrial. (f) No retail permit shall be issued for any period of time in excess of one year, and any permit may be revoked by the city council city clerk when it shall appear that the permittee has violated any of the sections of this article or has engaged in activities contradictory to the best interest of the citizens residents of the city. The permit issued shall be nontransferable either to a different person or location. Sec. 20-100. - Retail sales or storage. (a) The sale of legal consumer fireworks only shall occur wholly within permanent buildings and permanent structures, as defined by the National Building Code, which shall have been deemed safe and proper by the appropriate code official. It shall be unlawful to sell fireworks within temporary facilities, motor vehicles, tents or air-supported structures.within the approved permanent and temporary facilities defined in Chapter 7, National Fire Protection Association (NFPA) 1124 (2003 edition). Permanent buildings and structures include stores and consumer fireworks retail sales (CFRS) facilities. Temporary facilities include CFRS stands, tents, canopies, membrane structures. No fireworks may be sold at retail without a retail permit. The permit shall be posted be at each location where the retail sale takes place, and a list of all legal consumer fireworks sold at the location shall be available upon request. (b) Buildings and permanent structures with approved sprinkler systems are limited to the sale and storage of a total of 100 pounds net weight or 400 pounds gross weight of legal fireworks. Buildings and permanent structures without approved automatic sprinkler systems are limited to the sale and storage of a total of 50 pounds net weight or 200 pounds gross weight of legal fireworks. The requirements of Chapter 7 of NFPA 1124 will not apply to CFRS facilities or stores where the total quantity of consumer fireworks on hand does not exceed 125 lb (net) of pyrotechnic composition, or, in a building protected throughout with an approved automatic sprinkler system installed in accordance with NFPA 13, Standards for the installation of sprinkler systems, 250 lb (net) of pyrotechnic composition. Where the actual weight of the pyrotechnic composition of consumer fireworks is not known, 25 percent of the gross weight of the consumer fireworks, including the packaging, shall be permitted to be used to determine the weight of the pyrotechnic composition. Packet Page Number 122 of 227 H2, Attachment 1 (c) At all places where fireworks are stored, sold or displayed, the words "No Smoking" shall be posted in letters at least four inches in height at each entrance or within 10 ft of every aisle directly serving the retail area in a store. Smoking and/or any discharge of any object that could cause a spark or open flame is prohibited within 100 50 feet of any fireworks stock. (d) No fireworks shall be stored, kept, sold or discharged within 50 feet of any gasoline pump or gasoline bulk station or any building in which gasoline or volatile liquids are sold in quantities in excess of one gallon, except in stores where cleaners, paints and oils are handled in sealed containers only. (e) All fireworks permittees shall keep and maintain upon the premises a minimum of two portable extinguishers a fire extinguisher bearing an Underwriters' Laboratories, Inc., rated capacity of at least five-pound ABC per 500 square feet of space used for fireworks sales or storage with a minimum rating of 2A, at least one of which shall be of the pressurized water type. Temporary consumer fireworks retail stands less than 200 ft2 shall be required to have only one portable fire extinguisher. (f) A sales clerk who is at least 16 18 years of age shall be on duty to serve consumers at the time of purchase or delivery. Every sales clerk shall distribute with each sale a one-page information sheet from the city containing firework safety guidelines. It shall be the responsibility and expense of the permittee to obtain a copy of the information sheet from the city and make the appropriate number of copies for distribution. All fireworks sold and shipped to consumers within the city shall be sold and shipped only by an individual, firm, partnership or corporation holding the proper permit. (g) Any fireworks devices that are readily accessible to handling by consumers or purchasers in a retail sales location shall have their exposed fuses protected in a manner to protect against accidental ignition of an item by a spark, cigarette ash or other ignition source. If the fuse is a thread-wrapped safety fuse which has been coated with a nonflammable coating, only the outside end of the safety fuse shall be covered. If the fuse is not a safety fuse, the entire fuse shall be covered. All fuses must be covered. A consumer fireworks device shall be considered as having a covered fuse if the fireworks device is contained within a packaged arrangement, container, or wrapper that is arranged and configured such that the fuse of the fireworks device cannot be touched directly by a person handling the fireworks without the person having to puncture or tear the packaging or wrapper, unseal or break open a package or container, or otherwise damage or destroy the packaging material, wrapping, or container within which the fireworks are contained. Individual consumer fireworks items displayed for sale in temporary CFRS stands where the interior is not accessible to the public shall not be required to have covered fuses. (h) Aisles shall have a minimum clear width of 48 inches. The required width of aisles shall be maintained unobstructed at all times the facility is occupied by the public. In temporary CFRS stands where the interior is not accessible to the public, the minimum clear width shall be no less than 28 inches. (i) To provide for visual access of the retail sales area, partitions, counters, shelving, cases, and similar space dividers shall not exceed 6 ft in height above the floor surface. Merchandise on display or located on shelves or counters or other fixtures shall not be displayed to a height greater than 6 ft above the floor surface within the CFRS area. Where located along the perimeter of the consumer fireworks retail sales area, the maximum height of sales displays shall be limited to 12 ft. In temporary CFRS stands where the interior is not accessible to the public, the maximum height of sales display shall be limited to 8 ft. Sec. 20-101. - Exportation from city. Packet Page Number 123 of 227 H2, Attachment 1 Nothing in this article shall prohibit wholesalers, distributors, importers, speciality retailers, or manufacturers from storing, selling, shipping or otherwise transporting fireworks by the United States Department of Transportation to any person outside the city. Sec. 20-102. - Display and discharge Use and Possession. (a) Nothing in this article shall prohibit the public display of fireworks except that any individual, association, partnership, corporation, or organization shall secure a written permit from the office of the fire chief, and the fireworks shall be purchased from a distributor or display distributor licensed by the state fire marshal and the Bureau of Alcohol, Tobacco and Firearms at the United States Department of the Treasury. (b) All use, display, or discharge of legal consumer fireworks is strictly prohibited in the area on, below, above, within, or in close proximity to the following: (1) Recreational areas, roadways, streets, highways, bicycle lanes, pedestrian paths, sidewalks, rights-of-way, lakes, rivers, waterways and all other property owned or leased by the city, the county, or the state and located in whole or in part within the city limits; (2) Private property within the city limits that has conspicuously posted written signs or notices that no fireworks discharge is allowed; (3) Within 150 300 feet of any legal consumer fireworks retail sales facility or storage area; (4) Within, into or at a motor vehicle or from a motor vehicle; (5) At or near any persons or animals; (6) Any property, area or structure or material that, by its physical condition or the physical conditions in which it is set, would constitute a fire or personal safety hazard; and (7) Upon order of the fire chief marshal if dry conditions exist within the city limits. Sec. 20-103. Fireworks display permit. (a) A fireworks display may be conducted only by a fair association, amusement park or other public or private organization and only after a permit for the display has first been secured. The application for the permit shall be submitted to the city clerk at least 15 days in advance of the date of the display. The permit fee shall be set by the city council from time to time. (b) The application for a fireworks display permit under this section shall contain the following information: (1) The name of the organization sponsoring the fireworks display, including the name, address and phone number of a contact person representing that organization; (2) The name and certification number of the certified operator that will be supervising the display; (3) The date, time of day and exact location of the proposed display; (4) A diagram of the grounds where the display will be held. The diagram must show the point at which the fireworks are to be discharged; the location of all buildings, highways, streets, communication lines and other possible overhead obstructions; and the lines behind which the audience will be restrained; (5) The approximate number and types of fireworks to be discharged; (6) Proof of a bond or certificate of insurance in the amount of at least $1.000.000 dollars; (c) The application shall be promptly forwarded to the planning department and fire marshal for their review. (d) The permit shall be valid for the duration of the display event only and shall not be transferrable. (e) All indoor fireworks displays must receive a permit from the Minnesota State Fire Marshal Division. Packet Page Number 124 of 227 H2, Attachment 1 Sec. 20-103104. - Criminal penalty. Any individual who or firm, partnership or corporation that violates any section of this article is guilty of a misdemeanor and, upon conviction, shall be punished in accordance with section 1- 15. Sec. 20-104105. - Civil penalty; additional remedies. (a) If an individual, firm, corporation or partnership is found guilty of violating any of the sections of this article, that entity's permit shall be revoked or suspended by the city councilcity clerk. (b) No individual, firm, corporation or partnership shall possess any fireworks for sale within the city, other than those authorized in this article. The fire chiefmarshal, law enforcement officer, code enforcement officer, deputies or designees may at reasonable hours enter and inspect the permittee's premises, building or permanent structure to determine compliance with this article. If any retailer has in his possession any fireworks in violation of this article, his permit shall be revoked and all such fireworks seized, and the fireworks in violation of this article shall be kept to be used as evidence. If any person has in his possession any fireworks in violation of this article, a warrant may be issued for the seizure of fireworks, and the fireworks shall be safely kept to be used as evidence. Upon conviction of the offender, the fireworks shall be destroyed, but if the offender is discharged, the legal consumer fireworks shall be returned to the person in whose possession they were found; provided, however, that nothing in this article applies to the transportation of fireworks by regulated carriers. (c) Nothing in this article shall apply to or prohibit any employees of the state department of natural resources or the United States Fish and Wildlife Service from possessing fireworks for control of game birds and animals; to prohibit any law enforcement officer from possessing fireworks in the performance of his duties; or to prohibit any organization from sponsoring and conducting, in connection with any public celebration, an officially supervised and controlled fireworks display. The Maplewood City Council approved this ordinance on __________________. ATTEST: Karen Haag City Clerk Packet Page Number 125 of 227 H3 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director of Citizen Services Ajla Arnold, Citizen Services DATE: September 21, 2015 SUBJECT: Consider Approval of an Ordinance Amending Chapter 28 - Peddlers, Solicitors and Vendors - First Reading Introduction Chapter 28 of the city code of ordinances provides for the licensing and regulation of peddlers, solicitors and vendors transacting their business in the city. The code is also cross-referenced with the state statute, chapter 329 pertaining to the state licensing and regulation provisions for paddlers and transient merchants. Staff is asking the council to consider several changes to the code that are necessary to implement in order for the city to be in compliance with the current federal and state laws governing related activities, and to expand on the current administrative practices regarding the permit application process and the right of appeal. Background and Discussion The current code language dates back to 1986 after the passage of ordinance No.592. In 2001 the legislature repealed several sections of the state law that pertain to state licensing of peddlers. The only activity that the state has been licensing since are the transient merchant activities. The state law contains a local authority provision allowing the city to also license and regulate transient merchants. Staff has revised the current ordinance to remove the definition and any reference to vendors and replace it with transient merchants. Transient merchant activities would be subject to both, licensure and regulation provisions of the code. While peddler activities can still be subject to city licensure according to statutory authority provided in §412.221 (19), staff is proposing to remove the licensing requirement from the code while continuing to regulate the activities by requiring an individual to comply with the manner, time and place restrictions embedded in the new ordinance. The city has not been issuing permits to peddlers since 2002 based on the city attorney opinion memo attached. The attorney memo discusses a 2002 U.S. Supreme Court case that decided that a municipality violated constitutional rights of individuals who were required to apply for and pay a permit fee for non- commercial soliciting activities. Absent clear direction from the Supreme Court decision regarding commercial activities, the attorney’s office advised the city to stop requiring permits for any type of door-to-door soliciting or peddling activities, commercial and non commercial likewise. By giving residents an option to post no solicitation signs on their private property Packet Page Number 126 of 227 H3 these types of activities can be regulated in a way that protects individual privacy rights and at the same time avoids any potential legal issues involving various constitutional rights. Such provision already exists in the current code in section 28-5 (Placard or sign prohibiting peddlers and solicitors). Conversely, Article III of Chapter 28, titled “Solicitations” as it relates to solicitation of funds upon streets by individuals and organizations is proposed to be repealed in its entirety. This would include fund solicitation activities by any patriotic, charitable or religious organizations as well as panhandling activities by individuals. The current code is prohibiting any solicitation of funds on the city streets by individuals, while it is requiring mentioned organizations to apply for a permit. The major concern is that prohibiting such activities or requiring licensing or even registration would infringe on the 1st Amendment rights of free speech and freedom of religion, as ruled by various courts. Those types of activities are included in the general definition of “solicitation” and are subject to reasonable regulations described in sections 28-3 through 28-5. In summary, if the ordinance is approved by the council, the only permit and the permit fee the city will continue requiring would be for transient merchant activities, with the statutory exception for farmers and gardeners who sell products of the farm or garden cultivated and occupied by themselves (§329.14). All of the other activities will continue to be regulated for their potential nuisance aspects by reasonable restrictions as to the place, time and manner of conducting activities. The major counterpart to the city’s regulatory function will continue to be residents themselves who have an option of posting signs on their own property to prohibit any such activity. Additions to the language contained in section 28-37 dealing with the content of the application have been made to expand what the code currently lists as the minimum requirements. Our current application already contains most of the listed items and will be revised accordingly to include all of the requirements upon the approval of this ordinance. Lastly, staff has also looked into the language regarding the permittee’s right of appeal if a permit has been revoked, suspended or denied. The new language describes notice requirements, time line for the appeal and provides for a right to appeal an administrative decision through council hearing. Budget Impact There is no budget impact associated with this agenda item. Recommendation Staff recommends the city council approval of the first reading of the proposed ordinance and to proceed with the second reading at the next council meeting. Attachments: 1. Draft Ordinance (1st Reading) 2. City Attorney Memo, 2002. Packet Page Number 127 of 227 H3, Attachment 1 ORDINANCE NO. ____ AN ORDINANCE AMENDING CHAPTER 28 – PEDDLERS, SOLICITORS AND VENDORS BE IT ORDAINED by the Mayor and City Council of the City of Maplewood that Chapter 28, Peddlers, Solicitors and Vendors is hereby amended to read as follows: Chapter 28 - PEDDLERS, SOLICITORS AND VENDORS TRANSIENT MERCHANTS ARTICLE I. - IN GENERAL Sec. 28-1. - Definitions. The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Peddler means any person with no fixed place of business within the city, who goes from house- to- house, door-to-door, business-to-business, street-to-street, or any other type of place-to-place movement, for the purpose of offering for sale, displaying or exposing for sale, selling or attempting to sell, and delivering immediately upon sale, the goods carrying or transporting goods, wares or merchandise, or other personal property that the person is carrying or otherwise transporting and offers or exposes such merchandise, exclusive of newspaper delivery persons. Person means any natural individual, group, organization, corporation, partnership, or similar association. Regular business day means any day during which the city hall is normally open for the purpose of conducting public business. Holidays defined by state law shall not be considered regular business days. Solicitor means any person who goes from house- to- house, door-to-door, business-to- business, street-to-street, or any other type of place-to-place movement, for the purpose of soliciting or taking or attempting to take orders for the purchase of any goods, wares, products, or merchandise, or other personal property, or service of which he or she may be carrying or transporting samples, or that may have been described in a catalog or by other means, and for which delivery or performance shall occur at a later time including magazines, books, periodicals or personal property of any nature, for delivery in the future. Transient merchant means any person, individual, co-partnership, limited liability company, and corporation, both as principal and agent, who engage in, do, or transact any temporary and transient business in the city, either in one locality, or in traveling from place to place in the city, selling goods, wares, and merchandise; and who, for the purpose of carrying on such business, hire, lease, occupy, or use a building, structure, vacant lot, parking lot, motor vehicle, trailer, tent, boxcar, or any street, alley or other place within the city for the exhibition and sale of such goods, wares, and merchandise. Packet Page Number 128 of 227 H3, Attachment 1 Vendor means any person who makes sales of goods, wares or merchandise from a stand or vehicle located upon public property or rights-of-way. Sec. 28-2. – Exceptions to definitions. For the purpose of the requirements of this ordinance, the terms peddler, solicitor and transient merchant shall not apply to any person selling or attempting to sell at wholesale any goods, wares, products, merchandise, or other personal property, to a retailer of the item(s) being sold by the wholesaler. The terms also shall not apply to any person who makes initial contacts with other people for the purpose of establishing or trying to establish a regular customer delivery route for the delivery of perishable food and dairy products such as baked goods and milk, nor shall they apply to any person making deliveries of perishable food and dairy products to the customers on his or her established regular delivery route. In addition, persons conducting the type of sales commonly known as garage sales, rummage sales or estate sales, shall be exempt from the definitions of peddlers, solicitors, and transient merchants, as shall be anyone conducting an auction as a properly licensed auctioneer, newspaper delivery or any officer of the court conducting a court ordered sale. Exemption from the definitions for the scope of this ordinance shall not excuse any person from complying with any other applicable statutory provision or local ordinance. Sec. 28-23. - Hours. No peddler, solicitor or vendor transient merchant shall engage in any peddling, soliciting or vendingrelated activities within the city between the hours of 9:00 p.m. and 8:00 a.m. Sec. 28-34. -– NoiseProhibited activities. No peddler, vendor or solicitor shall call attention to his business or to his merchandise by crying out, by blowing a horn, by ringing a bell or by any loud or unusual noise. No peddler, solicitor, transient merchant or other person engaged in other similar activities shall conduct business in any of the following manner: (a) Calling attention to his or her business or the items to be sold by means of blowing any horn or whistle, ringing any bell, crying out, or by any other noise, so as to be unreasonably audible within an enclosed structure. (b) Obstructing the free flow of traffic, either vehicular or pedestrian, on any street, sidewalk, alleyway, or other public right-of-way. (c) Conducting business in a way as to create a threat to the health, safety, and welfare of any specific individual or the general public. Sec. 28-4. - Insurance required for vending from motor vehicle. Every applicant who intends to vend products from a motor vehicle shall maintain liability insurance in the amount of at least $100,000.00 for single injuries and $300,000.00 for each accident, as well as at least $10,000.00 for property damage insurance. Sec. 28-5. - Placard or sign prohibiting peddling peddlers, or solicitingsolicitors and transient merchants. (a) Any resident of the city who wishes to exclude peddlers, or solicitors and transient merchants from premises occupied by him may place upon or near the usual entrance to such premises a printed placard or sign bearing the following notice: "Peddlers, and Solicitors and Transient Merchants Prohibited." Packet Page Number 129 of 227 H3, Attachment 1 (b) Such placard shall be at least 3¾4 inches long and 3¾4 inches wide, and the printing thereon shall not be smaller than 48-point type. (c) No peddler, solicitor or vendor transient merchant shall enter in or upon any premises or attempt to enter in or upon any premises where such placard or sign is displayed. (d) No person, other than the person occupying such premises, shall remove, injure or deface such placard or sign. Sec. 28-6. - Exceptions. This chapter shall not apply to any sale under court order, nor shall a license or permit for newspaper distribution be required. Secs. 28-76—28-35. - Reserved. ARTICLE II. - PERMITS Sec. 28-36. - Required; exception. (a) No person shall conduct business as a transient merchant within the city limits without first having obtained the appropriate license from the county as may be required by Minnesota Statutes Chapter 329 as it may be amended from time to time, if the county issued a license for the activity. (ab) It shall be unlawful for any peddler, solicitor or vendor transient merchant to sell or attempt to sell any product upon any public property or right-of-way in any area within the city or to engage in door-to-door solicitation or sales within such areas transact any transient business in the city without first having obtained a permit for this purpose from the city clerk. (b) Any peddler, solicitor or vendor who is subject to regulation or licensing by agencies of the state or federal government, and such regulation or licensing preempts local regulations, shall be exempt from conflicting sections of this article. (c) Peddlers and solicitors shall be exempt from the permit requirement. (d) No permit shall be required for any person to sell or attempt to sell, or to take or attempt to take orders for any product grown, produced, cultivated, or raised on a farm or garden occupied, rented, or used and cultivated by themselves. Sec. 28-37. - Contents of application. (a) Under this article, a permit shall be obtained by each company and vendor, solicitor or peddler. The application shall indicate both the name and address of the individual vendor or solicitor and the firm or corporation which he represents, if any.An application for a permit to conduct business as a transient merchant shall be made at least seven (7) regular business days before the applicant desires to begin conducting a business operation within the city. Application for a permit shall be made on a form approved by and available from the office of the city clerk. All applications shall be submitted to the city clerk and shall include the following information: (a) The applicant’s full legal name. (b) Any and all other names under which the applicant has or does conduct business, or to which the applicant will officially answer to. (c) Full address of applicant’s permanent residence. (d) Telephone number of applicant’s permanent residence. (e) Full legal name of any and all business operations owned, managed, or operated by applicant, or for which the applicant is an employee or an agent. Packet Page Number 130 of 227 H3, Attachment 1 (f) Full address of applicant’s regular place of business, if any exists. (g) Any and all business-related telephone numbers of the applicant, including cellular phones and facsimile (fax) machines. (h) The type of business for which the applicant is applying for a permit. (i) The dates during which the applicant intends to conduct business. If the applicant is applying for a daily permit, the number of days he or she will be conducting business within the city. (j) Any and all addresses and telephone numbers where the applicant can be reached while conducting business within the city, including the location where the vendor intends to set up his or her business. (k) A statement as to whether or not the applicant has been convicted within the last five (5) years of any felony, gross misdemeanor or misdemeanor for violating any state or federal statute or any local ordinance, other than minor traffic offenses. (l) A statement as to whether or not the applicant has had a license or permit to conduct business as a transient merchant revoked or denied within the past five (5) years. (m) Proof of any required county license. (n) Written permission of the property owner or the property owner’s agent for any location to be used. (o) A general description of the items to be sold. (p) Any and all additional information as may be deemed necessary by the city council. (q) The applicant’s driver’s license number or other acceptable form of identification. (r) The license plate number, registration information, vehicle identification number, the name of the insurer providing liability coverage on the vehicle, and physical description of any vehicle to be used in conjunction with the licensed business operation. (b) If products are to be sold from a motor vehicle, the application shall contain a description of the vehicle, including serial number, license number, make and model, and shall also contain the name of the insurer providing liability coverage on the vehicle. Sec. 28-38. - Submission of application and revisions. (a) The application for a permit required by this article shall be made to the city clerk on forms supplied by the city. (b) Every permit holder shall promptly submit to the city any information that would affect his permits. Sec. 28-3938. - Issuance; fee; fee exemptions. (a) Upon proper application and the payment of a fee as set by resolution, the city, within ten days of application therefor, may issue permits to vend products upon the public right-of-way in the areas designated in section 28-37 or to engage in door-to-door solicitation of sales within such areas as are deemed to be in the best interest of the inhabitants. Upon receipt of the application and payment of the permit fee, the city clerk will, within seven (7) regular business days issue the permit unless grounds exist for denying the permit application under Sec. 28-39, in which case the clerk must deny the request for a transient merchant permit. If the city clerk denies the permit application, the applicant must be notified in writing of the decision, the reason for denial and the applicant’s right to appeal the denial by requesting, within twenty (20) days of receiving notice of rejection, a public hearing before the city council. The city council shall hear the appeal within twenty (20) days of the date of the request for a hearing. Packet Page Number 131 of 227 H3, Attachment 1 (b) All applications for a permit under this division shall be accompanied by the fee established by the city council as it may be amended from time to time. (bc) Religious, charitable, patriotic or philanthropic organizations shall be exempt from the payment of the fee, provided that the organizations shall provide a copy of current tax-exempt status for the applying organization, and that shall be evidence of the exemption from the payment of such fee. Sec. 28-4039. - Term; permit ineligibility; revocation. (a) No permit shall be issued pursuant to this article for any period of time in excess of one year. An annual permit shall be valid for one calendar year from the date of issuance. All other permits granted to transient merchants under this division shall be valid only during the time period indicated on the permit. (b) The following shall be grounds for denying a transient merchant permit: (1) The failure of an applicant to obtain and demonstrate proof of having obtained any required county license. (2) The failure of an applicant to truthfully provide any information requested by the city as part of the application process. (3) A conviction within the past five (5) years of the date of application for any violation of any federal or state statute or regulation, or of any local ordinance, which adversely reflects upon the person’s ability to conduct the business for which the permit is being sought in a professional, honest and legal manner. Such violations shall include, but are not limited to, burglary, theft, larceny, swindling, fraud, unlawful business practices, and any form of actual or threatened physical harm against another person. (4) The revocation within the past five (5) years of any license or permit issued to an applicant for the purpose of conducting business as a transient merchant. (bc)Any permit may be revoked by the city manager when it shall appear that the permittee has violated any of the sections of this chapter or has engaged in activities contradictory to the best interest of the citizens residents of the city. (1) Notice. Prior to revoking or suspending any permit issued under this chapter, the city shall provide a permit holder with written notice of the alleged violations and inform the permittee of his or her right to a hearing on the alleged violation. Notice shall be delivered in person or by mail to the permanent residential address listed on the permit application, or if no residential address is listed, to the business address provided on the permit application. (2) Administrative hearing. Upon receiving the notice provided in part (1) of this section, the permittee shall have the right to request an administrative hearing. If no request for a hearing is received by the city clerk within ten (10) days following the service of the notice, the city may proceed with the suspension or revocation. For the purpose of a mailed notice, service shall be considered complete as of the date the notice is placed in the mail. If a hearing is requested within the stated timeframe, a hearing shall be scheduled within twenty (20) days from the date of the request for the administrative hearing. Within three (3) regular business days of the hearing, the city shall notify the permittee of its decision. (3) Emergency. If, in the discretion of the city manager, imminent harm to the health or safety of the public may occur because of the actions of a transient merchant licensed under this ordinance, the city manager may immediately suspend the person’s permit and provide notice of the right to hold a subsequent hearing as prescribed in part (2) of this section. (4) Appeal. Any person whose permit is suspended or revoked under this section shall have the right to appeal that decision to city council. Packet Page Number 132 of 227 H3, Attachment 1 Sec. 28-4140. - Transferability. All permits issued under this article shall be nontransferable. No refund shall be made on unused portions of the permit except by resolution of the council. Each peddler, solicitor or vendor transient merchant shall secure a separate permit. Sec. 28-4241. - Possession, display. All permits issued under this article shall be carried by the permittee or conspicuously posted in his place of business, and the permit shall be exhibited to any officer or citizen upon request. Sec. 28-43. - Stationary sales locations. (a) No sales of goods, wares or merchandise may be made from a stationary location, stand or vehicle on public rights-of-way without first obtaining a permit therefor. (b) When an applicant intends to make a sale from a stationary location within the city, the permit application shall contain a specific description of the proposed sales location. No more than one permit shall be issued for a single stationary sales location. Secs. 28-4442—28-70. - Reserved. ARTICLE III. - SOLICITATIONS Sec. 28-71. - Solicitation of funds. It shall be unlawful for any person, except an organization organized for civic, patriotic, charitable or religious purposes, to solicit funds in any manner on the streets of the city. Sec. 28-72. - Permit required. Any civic, patriotic, charitable or religious organization may conduct a solicitation upon the streets of the city only after having made application to do so to the city clerk. Solicitation permits shall be granted by the city clerk only to civic, patriotic, charitable or religious organizations located in the city or to a recognized fund committee composed of the city citizens representing an organization of such type. Sec. 28-73. - Permit application. The applicant for a permit required under this article shall file with the city clerk a sworn statement, on a form to be furnished by the city clerk, at least 30 days in advance of the requested date for the solicitation. Such application shall be executed by at least two duly appointed officers of the organization or the local fund committee conducting the campaign. Sec. 28-74. - Permit term; limits on issuance; hours. Permits issued for solicitations pursuant to this article shall not be given for longer periods than 30 consecutive days in any year. Only one permit shall be issued to any one Packet Page Number 133 of 227 H3, Attachment 1 organization at any time and shall be only for one period of solicitation. Permits granted shall designate the hours within which street solicitation may be conducted. Sec. 28-75. - Volunteer credentials required, display. All solicitations made under this article shall be conducted only by volunteer workers. Workers shall carry proper credentials prominently displayed or a container for the depositing of donations, which shall prominently display the name of the organization conducting the solicitation and the purpose for which it is being conducted. Packet Page Number 134 of 227 H3, Attachment 2 Packet Page Number 135 of 227 H3, Attachment 2 Packet Page Number 136 of 227 H3, Attachment 2 Packet Page Number 137 of 227 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 138 of 227 I1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director of Citizen Services Regan Beggs, Business License Specialist DATE: September 21, 2015 SUBJECT: Consider Approval of Amendments to the Ordinance Pertaining to Intoxicating Liquor Served at the Maplewood Community Center – Second Reading Introduction and Background Chapter 6, Article III, Division 5 pertains to on-sale liquor served at the Maplewood Community Center (MCC) and has been in place since September 26, 1994, shortly before the MCC opened its doors in October of the same year. The ordinance regulates how liquor is served at the MCC, and by whom. Specifically, requirements are in place that any liquor sold at the MCC must be done by a holder of a liquor license, issued by the City of Maplewood. For this reason, current practice requires that any MCC contracted caterer which provides liquor service obtain an annual liquor license. Recently, the MCC has moved away from the RFP process to contract for catering services, and instead will offer an open catering system that allows clientele the freedom to choose their own caterer—provided they are properly licensed to conduct such service. As many competitors in the area still have a preferred list of caterers, allowing the client this freedom will make the MCC a more attractive option when deciding on a facility for their event. With this new direction, staff has reviewed the current ordinance and is proposing amendments that will continue to closely regulate liquor service at the MCC, but will allow caterers providing liquor service the ability to do so without obtaining an annual license from the City. On September 14, 2015 the City Council moved to adopt the first reading of the amendments to the ordinance pertaining to intoxicating liquor served at the Maplewood Community Center; no additional changes were recommended. In addition, Council approved a resolution establishing the following Temporary Liquor Service permit fees: $50.00 for Maplewood-based providers and $100.00 for providers from an adjacent municipality. Discussion The proposed ordinance amendment combines sections 6-3116, 6-317, 6-318 of Chapter 6, Article III, Division 5 into one section that addresses the sale of wine, 3.2 percent beer and intoxicating liquor. In addition, amendments have also been proposed to remove language pertaining to the requirement that liquor may only be dispensed by a holder of a retail liquor license issued by the City, and replaces it with language that requires liquor caterers obtain a permit on a per-event basis. Replacing the requirement of an annual license with a per-event permit continues to be in line with State Statute, MN §340A.404 subd.4, allowing a city to authorize a retail on-sale licensee Packet Page Number 139 of 227 I1 within the city or an adjacent municipality to dispense intoxicating liquor at any convention, banquet, conference, meeting or social affair conducted on the premise of a sports, convention or cultural facility owned by the city without requiring that license holder to obtain an additional license for service at the facility. The permit fee for each liquor caterer will be determined by the caterer’s business location: caterers based in Maplewood will incur a fee of $50 per event and caterers based in adjacent municipalities will incur a fee of $100 per event. In addition, applicants will be required to provide proof that they hold the appropriate license(s) and liability insurance, and are authorized to provide liquor service at the MCC. Recommendation Staff recommends Council approve the second reading of the amended ordinance pertaining to Intoxicating Liquor served at the Maplewood Community Center. Attachments 1.Amended Ordinance Pertaining to Liquor Served at the Maplewood Community Center Packet Page Number 140 of 227 DIVISION 5. - MAPLEWOOD COMMUNITY CENTER Sec. 6-316 – Sale of wine, 3.2 percent malt liquor and intoxicating liquor. The City may authorize the holder of an on sale wine, 3.2 percent malt liquor, or intoxicating liquor license issued by the City of Maplewood or a municipality adjacent to the City of Maplewood and will allow the licensee to dispense wine not exceeding 14 percent alcohol by volume, 3.2 percent malt liquor, or intoxicating liquor at any convention, banquet, conference, meeting of social affair conducted on the premises of the Maplewood Community Center. The sale of wine not exceeding 14 percent by volume, 3.2 percent malt liquor, and intoxicating liquor may be served in the Maplewood Community Center under the following conditions: (1) The licensee is engaged to dispense wine, 3.2 percent malt liquor and intoxicating liquor at an event by a person or organization permitted to use the designated room of the Maplewood Community Center. (2) Wine, 3.2 percent malt liquor and intoxicating liquor is dispensed only to persons attending the event in the designated room for which the room was rented and such dispensing is done only in the room which was rented. (3) The licensee shall serve wine, 3.2 percent malt liquor and intoxicating liquor according to this chapter and other city ordinances. (4) The licensee delivers to the city a certificate of insurance providing off-premises liquor liability coverage naming the city, in the amount of statutory limits, as an additional named insured. (5) All parties consuming wine, 3.2 percent malt liquor and intoxicating liquor in the Maplewood Community Center shall be required to conform to state liquor laws and all rules and regulations regulating the serving or consumption of wine, 3.2 percent malt liquor or intoxicating liquor as established by the city. (6) W ine, 3.2 percent malt liquor and intoxicating liquor may only be served until 12:00 midnight on all evenings, Sunday—Saturday. (7) Licensees seeking authorization to dispense wine, 3.2 percent malt liquor, or intoxicating liquor in the Maplewood Community Center shall apply to the city clerk for a per event permit on a form prescribed by the City. (8) Whenever it is determined that a specific event for which the licensee will be providing on-sale wine, 3.2 percent malt liquor, or intoxicating liquor requires special or unique conditions, the City Council may impose such additional conditions. Compliance with these additional conditions shall be a requirement of the permit. Sec. 6-316. - Sale of intoxicating liquors. Intoxicating liquor may be sold in the Maplewood Community Center only under the following conditions: (1) By the holder of a retail on-sale intoxicating liquor license issued by the city. I1, Attachment 1 Packet Page Number 141 of 227 (2) The licensee is engaged to dispense intoxicating liquor at an event by a person or organization permitted to use a designated room in the Maplewood Community Center. (3) Liquor is dispensed only to persons attending the event in the designated, room for which the room was rented and such dispensing is done only in the room which was rented. (4) The licensee delivers to the city a certificate of insurance providing off-premises liquor liability coverage naming the city, to the full extent of statutory coverage, as an additional named insured. (5) All other rules and regulations established by the city relating to the sale or dispensing of intoxicating liquor in the community center are complied with. (6) Beer, wine, and intoxicating liquor may only be served until 12:00 midnight on all evenings, Sunday through Saturday. (Code 1982, § 5-156) Sec. 6-317. - Wine licenses. The sale of wine not exceeding 14 percent alcohol by volume for consumption may be sold in the Maplewood Community Center only under the following conditions: (1) By the holder of an on-sale wine license issued by the city. (2) The licensee is engaged to dispense wine at an event by a person or organization permitted to use the designated room of the Maplewood Community Center. (3) Wine is dispensed only to persons attending the event in the designated room for which the room was rented and such dispensing is done only in the room which was rented. The licensee shall serve wine according to this chapter and other city ordinances. (4) The licensee delivers to the city a certificate of insurance providing off-premises liquor liability coverage naming the city, in the amount of statutory limits, as an additional named insured. (5) All other rules and regulations established by the city relating to the dispensing of wine in the community center are complied with. The hours of service shall be according to this chapter or other city ordinances. (6) Beer, wine, and intoxicating liquor may only be served until 12:00 midnight on all evenings, Sunday—Saturday. (Code 1982, § 5-157) Sec. 6-318. - Wine, 3.2 percent malt liquor and intoxicating liquor. Wine, 3.2 percent malt liquor, and intoxicating liquor may be served in the Maplewood Community Center under the following conditions: (1) If served pursuant to sections 6-316 and 6-317 as stated. (2) Service and consumption of wine, 3.2 percent malt liquor or intoxicating liquor is by the person or organization permitted to use the Maplewood Community Center and the wine, 3.2 percent malt liquor or intoxicating liquor must be provided by the person hosting the activity or event. (3) No compensation of any nature may be exchanged for the 3.2 percent malt liquor, wine or intoxicating liquor. Compensation for purposes of this section includes donations, advanced sales of tickets and tips and the payment of any kind or nature to the host in I1, Attachment 1 Packet Page Number 142 of 227 exchange for the wine, 3.2 percent malt liquor and intoxicating liquor, which may only be served according to the time elements established by this chapter. (4) All parties consuming 3.2 percent malt liquor, wine or intoxicating liquor in the Maplewood Community Center shall be required to conform to all state liquor laws with any and all rules and regulations regulating the serving or consumption of 3.2 percent malt liquor, wine or intoxicating liquor as established by the city. (5) The wine, 3.2 percent malt liquor or intoxicating liquor provided by the person hosting the activity or event must be served by a designated bartender registered with the city. (6) Wine, 3.2 percent malt liquor or intoxicating liquor is dispensed and consumed only to persons attending the event in the designated room for which the room was rented, and such dispensing and consuming is done only in the room which was rented. (Code 1982, § 5-158) I1, Attachment 1 Packet Page Number 143 of 227 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 144 of 227 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Lois Knutson, Senior Administrative Assistant DATE: September 22, 2015 SUBJECT: Review of 2016 Charitable Gambling Requests Introduction Each year the Maplewood City Council solicits requests for charitable gambling funds. Every year the requests for funds have exceeded the available funds. That is the case this year, as well. The City received 27 applications with $81,752.88 in requests. Background The following is a list of the organizations and groups who have submitted donation requests. The amount of funds available in the 2016 budget is $30,000. Organization Amount Requested Organization Amount Requested Ashland Productions $3,000.00 Maplewood Area Historical Society $7,065.00 Boy Scouts of America Pack 9471 $2,500.00 Maplewood Monarchs S.O. Team $3,500.00 Carver Elementary PTO $5,000.00 Maplewood Police Reserves $5,000.00 CHILD Inc $1,200.00 Maplewood Youth Scholarship Fund $3,500.00 Dispute Resolution Center $3,000.00 Minnesota Krampus $2,000.00 District 622 Education Foundation $2,500.00 North High School Robotics Team $5,000.00 Ecumen Lakeview Commons $350.00 Ramsey County Care Center $1,550.00 Erickson Merkel Foundation $1,000.00 Ramsey County Fair $3,800.00 Friends of Maplewood Nature $2,800.00 St. Jerome's Catholic School $1,457.88 Fusion Drumline Parent Booster Organization $1,900.00 Tubman Family Alliance $1,200.00 Hmong American Education Fund $3,500.00 Weaver Elementary School $5,000.00 ISD 622 Northern Lights Show Choir $6,000.00 Webster Elementary School $2,500.00 LENA Youth Connect, Inc. $1,000.00 White Bear Area YMCA $5,000.00 Maple Tree Monastery Childcare Center $1,430.00 J1 Packet Page Number 145 of 227 Budget Impact The amount of funds available in the 2016 budget is $30,000. Recommendation Staff recommends the City Council review the requests and fill out the provided score sheet. Staff will collect the score sheets and calculate the final suggested award amounts. The suggested award amounts will be brought before the Council at the October 12, 2015 meeting for approval. Attachments 1. Charitable Gambling Policies 2. Summary of 2016 Charitable Gambling Requests 3. Completed 2016 Charitable Gambling Applications 4. Score sheets from previous 3 years 5. 2016 Voting Spreadsheet J1 Packet Page Number 146 of 227 Updated 07.30.14 CITY OF MAPLEWOOD CITY COUNCIL POLICIES ON AWARDS OF CHARITABLE GAMBLING TAX FUNDS 1. All licensed charitable gambling organizations within the City are required to contribute 10 percent (10%) of net profits derived from lawful gambling activity in the City to the Charitable Gambling Tax Fund. These funds are dispersed by the City Council for lawful expenditures. 2. All applications must be complete and submitted by the application deadline established by the City Manager. 3. The City of Maplewood grants funds from the Charitable Gambling Tax Fund to support activities and services that benefit Maplewood residents. The first priority in the granting of funds will be given to the City of Maplewood domiciled organizations. The second priority or consideration will be given to funding requests from other organizations which are used primarily for the benefit of Maplewood residents. Funds shall be distributed for projects, equipment, or activities that are based in the community and which primarily benefit Maplewood residents and will be looked upon more favorably than requests for salaries or general operating costs. 4. In general, requests from organized athletic groups will not be funded. Funding for these programs should be from participating families or community auxiliary groups. There are so many athletic organizations within the community that the City of Maplewood is not capable of funding their financial requests or fairly determining appropriate recipients. 5. The amount of Charitable Gambling Tax Funds awarded to any request is determined by a City Council vote. A request must receive 3 or more votes for funding in order to receive Charitable Gambling Tax Funds. 6. All funds granted are required to be expended for the requested project within one year of the date of the award letter. However, payment will not be made until after January 1 of the award year. Grant recipients shall submit a letter to the City Manager requesting payment of the grant award as well as provide specific information on how the funds were used (receipts or other proof of expenditure) for the proposed purpose. 7. No employee or department of the City of Maplewood shall solicit a donation from a licensed charitable organization without City Manager approval. If there is a financial need for a specific program that was not funded in the City budget, staff may submit a request to the City Manager for the use of Charitable Gambling Tax Funds. 8. The allocation of Charitable Gambling Tax Funds is an annual award. A previous receipt of funds in no way guarantees or commits the City of Maplewood to funding in any subsequent year. Each year’s funding requires a new, separate application. J1, Attachment 1 Packet Page Number 147 of 227 2016 Charitable Gambling Requests Organization Name / Contact Info Local / Regional Reason for Request Amount Requested Award Amount Ashland Productions Karen Biedermann (651) 269-8877 2100 White Bear Ave. Maplewood, MN 55109 Regional Funds for general operating support including staffing, utilities, office supplies, lighting, costumes, make up, script rights and contract artists. $3,000.00 Boy Scout Pack 9471 Gary Kloncz (651) 578-7109 613 Sterling St. S Maplewood, MN 55109 Local Funds will be used to allow underprivileged boys to join the program and attend camp. $2,500.00 Carver Elementary PTO Colleen Monahan (651) 329-3858 2320 Southcrest Maplewood, MN 55119 Local Funds will go toward the purchase and installation of a new playground at the school. Currently the children must cross a parking lot when accessing the playground. The playground area is being relocated for better security and safety. $5,000.00 CHILD Inc. Keli George (612)308-5136 2576 E. 7th Ave. North St. Paul MN 55109 Regional Funds will be used to provide free support groups, art therapy, public education and awareness, activities for mentoring, assistance for survivors in navigating the legal systems and support throughout the traumatic experiences, staff training and education. $1,200.00 Dispute Resolution Center (DRC) Jeanne Zimmer (651) 292-6067 91 East Arch Street Saint Paul, MN 55130 Local Funds to provide Maplewood residents, businesses, and organizations with free and low-cost mediation services, restorative processes and scholarships for conflict resolution skills training. $3,000.00 J1, Attachment 2 Packet Page Number 148 of 227 District 622 Education Foundation Susan Carter (651)226-2178 1399 Ripley Avenue Maplewood, MN 55109 Local Funds to assist the Foundation to meet the needs of our poorest students through the Angel Fund (food, clothes, school supplies, transportation). $2,500.00 Ecumen Lakeview Commons Maryann Schaefer (651) 261-2035 1200 Lakewood Drive North Maplewood, MN 55119 Local Funds will be used to purchase a Supera Quarter-size Electric Countertop Convection. This oven would allow the expansion of the baking/cooking program with residents in both assisted living and memory care. $350.00 Erickson Merkel Foundation Paul Jungels (763) 639-7436 1475 Eldridge Avenue E Maplewood, MN 55109 Regional Funds will be used as scholarship dollars for hard working, well deserving college/post-secondary students. These “workhorse scholars” are working to put themselves through school while avoiding burdensome loan debt. $1,000.00 Friends of Maplewood Nature Jim Beardsley (651)249-2170 2659 East Seventh Street Maplewood, MN 55119 Local Funds will be used to build and install a large wooden bench at the Maplewood Nature Center. The wood comes from a very large northern pin oak, a State Champion, which fell down at MNC in 2013. The bench will provide seating, honor the champion tree, and alert visitors entering the amphitheatre of the presence of steps. $2,800.00 Fusion Drumline Parent Organization Jeanine Brannon (651) 490-5064 2927 Walter St. Maplewood, MN 55109 Local Funds will be used to purchase 5 Sabian AA 16 Marching Cymbals. A cymbal line is being added for this year’s competitive season. It will add visuals and sounds that will enhance the overall effect. It will also allow more students to participate in drumline. $1,900.00 Hmong American Education Fund Chue T. Vang (651) 592-1576 P.O. Box 17468 Maplewood, MN 55117 Regional Funds for equipment and programming supplies to enhance and improve general overall programming, scholarships, mentoring and coaching. $3,500.00 J1, Attachment 2 Packet Page Number 149 of 227 ISD 622 Northern Lights Show Choir (651) 470-9615 David Plan 2303 7th St. N North St. Paul, MN 55109 Local Funds would be used to help continue to provide the program. A change in state funding no longer allow requests for fees from students, only donations. Money will be used to provide costuming, props, equipment and transportation. $6,000.00 LENA Youth Connect Suzanne Madison (507)216-1157 2086 Burr Street Maplewood, MN 55117 Local Funds will be used to build the capacity to support more youth. Desire to hire a part-time person to train the social work interns to help teach independent living skills to youth ages 16 – 24. Interns are provided by local colleges. $1,000.00 Maple Tree Monastery Childcare Center Jennie Schlauch (651)770-0766 2625 Benet Road Maplewood, MN 55109 Local Funds to purchase 6 small classroom tables which are in need of replacement after 24 years of use. $1,430.00 Maplewood Area Historical Society Jessie Ness (651) 808-1723 2170 County Road D, East Maplewood, MN 55109 Local Funds used to scrape and paint the barn, repair hay carrier for demonstrations, purchase an AED for on-site first aid capabilities, install barriers to antique farm equipment, purchase a new grill, and purchase commercial grade picnic tables that are lightweight and collapsible. $7,065.00 Maplewood Monarchs S.O. Team David Picard (651)735-6310 2672 Harvester Avenue E Maplewood, MN 55119 Local Funds used for fees in competitions and to purchase warm-up jackets and pants for all athletes who have competed at least three years. Many athletes are not prepared for area track and field competitions in the chilly and wet weather. $3,500.00 Maplewood Police Reserves Sgt. Michael Nye (651)249-2650 1830 County Road B, East Maplewood, MN 55109 Local Funds to purchase uniforms and equipment used by reserve officers to perform their tasks. Funds are also used for the maintenance of a trailer housing traffic direction & other materials used during details, 3 vehicles with equipment, and several bicycles for patrol of parks. $5,000.00 J1, Attachment 2 Packet Page Number 150 of 227 Maplewood Youth Scholarship Fund Audra Robbins (651)249-2125 1902 County Road B, East Maplewood, MN 55109 Local Funds to assist Maplewood residents under 18 with financial hardships to participate in programs. Families pay 1/3 fee, and scholarship fund pays 2/3. $3,500.00 Minnesota Krampus Tyron Schenk (612) 275-7260 2354 E. County Road D Maplewood, MN 55109 Regional Funds will be used to maximize the funding match pledged by the German-American Heritage Foundation for student award scholarships. $2,000.00 North High School Robotics Team Dave Moran (651) 748-6137 2416 11th Ave. E North St. Paul, MN 55109 Local Funds would be used to buy parts, tools and supplies for robotics competitions. This will allow the team to expand to more members and build additional robots for community outreach. $5,000.00 Ramsey County Care Center Lorna Leistikow (651) 251-2420 2000 White Bear Avenue Maplewood, MN 55109 Local Funds will be used to purchase an additional 10 iPods to use in the Music and Memory program. The iPods will be provided to those with memory loss, those who are anxious and needing a little tranquility time, or those in the Transitional Care Unit. $1,550.00 Ramsey County Fair Joe Fox (651)777-6514 1821 Myrtle Street Maplewood, MN 55109 Local Funds are spent on adult, youth, and 4-H programs, including ribbons, premiums, and judges for all who exhibit at the Fair, Farmer for the Day and other educational programs. $3,800.00 St. Jerome Catholic School Laureen Sherman (651)771-8494 384 Roselawn Avenue East Maplewood, MN 55117 Local Funds will be used to purchase and install permanent benches on the softball field and portable soccer goals with nets for the practice soccer fields. $1,457.88 J1, Attachment 2 Packet Page Number 151 of 227 Tubman Family Alliance Tamara Stark (651) 789-7166 1725 Monastery Way Maplewood, MN 55109 Local Funds to support 2016 National Night Out activities and build community awareness of how to prevent family and dating violence. Tubman will also provide speakers on violence prevention and healthy relationships for 5 other community events. $1,200.00 Weaver Elementary Sharon Mott (651)748-7016 2135 Birmingham St. Maplewood, MN 55109 Local Funds to help defray cost of buses for 5th Grade science trip in October 2016. The 3 day trip to an environmental camp supplements their science curriculum, builds teamwork, and gives the kids learning opportunities not available in the classroom. $5,000.00 Webster Elementary School Mona Perkins (651)748-7110 2170 7th. Avenue, E North St. Paul, MN 55109 Local Funds to purchase food for the food “backpack” program where students with a need take backpacks with food home on Friday so they have food for the weekend. Additional funds will be used to purchase materials and pay instructors to expand the after school offerings for students. $2,500.00 White Bear Area YMCA Kate Whitby (651)773-2659 2100 Orchard Lane White Bear Lake, MN 55110 Local Funds to enhance academic curriculum, and increase exposure to educational opportunities through field trips. Additional monies will be used to provide healthy snacks at the Maple Pond Program. $5,000.00 Total Requests: $81,752.88 J1, Attachment 2 Packet Page Number 152 of 227 J1, Attachment 3 Packet Page Number 153 of 227 J1, Attachment 3 Packet Page Number 154 of 227 J1, Attachment 3 Packet Page Number 155 of 227 J1, Attachment 3 Packet Page Number 156 of 227 J1, Attachment 3 Packet Page Number 157 of 227 J1, Attachment 3 Packet Page Number 158 of 227 J1, Attachment 3 Packet Page Number 159 of 227 J1, Attachment 3 Packet Page Number 160 of 227 J1, Attachment 3 Packet Page Number 161 of 227 J1, Attachment 3 Packet Page Number 162 of 227 J1, Attachment 3 Packet Page Number 163 of 227 J1, Attachment 3 Packet Page Number 164 of 227 J1, Attachment 3 Packet Page Number 165 of 227 J1, Attachment 3 Packet Page Number 166 of 227 J1, Attachment 3 Packet Page Number 167 of 227 J1, Attachment 3 Packet Page Number 168 of 227 J1, Attachment 3 Packet Page Number 169 of 227 J1, Attachment 3 Packet Page Number 170 of 227 J1, Attachment 3 Packet Page Number 171 of 227 J1, Attachment 3 Packet Page Number 172 of 227 J1, Attachment 3 Packet Page Number 173 of 227 J1, Attachment 3 Packet Page Number 174 of 227 J1, Attachment 3 Packet Page Number 175 of 227 J1, Attachment 3 Packet Page Number 176 of 227 J1, Attachment 3 Packet Page Number 177 of 227 J1, Attachment 3 Packet Page Number 178 of 227 J1, Attachment 3 Packet Page Number 179 of 227 J1, Attachment 3 Packet Page Number 180 of 227 J1, Attachment 3 Packet Page Number 181 of 227 J1, Attachment 3 Packet Page Number 182 of 227 J1, Attachment 3 Packet Page Number 183 of 227 J1, Attachment 3 Packet Page Number 184 of 227 J1, Attachment 3 Packet Page Number 185 of 227 J1, Attachment 3 Packet Page Number 186 of 227 J1, Attachment 3 Packet Page Number 187 of 227 J1, Attachment 3 Packet Page Number 188 of 227 J1, Attachment 3 Packet Page Number 189 of 227 J1, Attachment 3 Packet Page Number 190 of 227 J1, Attachment 3 Packet Page Number 191 of 227 J1, Attachment 3 Packet Page Number 192 of 227 J1, Attachment 3 Packet Page Number 193 of 227 J1, Attachment 3 Packet Page Number 194 of 227 J1, Attachment 3 Packet Page Number 195 of 227 J1, Attachment 3 Packet Page Number 196 of 227 J1, Attachment 3 Packet Page Number 197 of 227 J1, Attachment 3 Packet Page Number 198 of 227 J1, Attachment 3 Packet Page Number 199 of 227 J1, Attachment 3 Packet Page Number 200 of 227 J1, Attachment 3 Packet Page Number 201 of 227 J1, Attachment 3 Packet Page Number 202 of 227 J1, Attachment 3 Packet Page Number 203 of 227 J1, Attachment 3 Packet Page Number 204 of 227 J1, Attachment 3 Packet Page Number 205 of 227 J1, Attachment 3 Packet Page Number 206 of 227 J1, Attachment 3 Packet Page Number 207 of 227 J1, Attachment 3 Packet Page Number 208 of 227 J1, Attachment 3 Packet Page Number 209 of 227 J1, Attachment 3 Packet Page Number 210 of 227 J1, Attachment 3 Packet Page Number 211 of 227 J1, Attachment 3 Packet Page Number 212 of 227 J1, Attachment 3 Packet Page Number 213 of 227 J1, Attachment 3 Packet Page Number 214 of 227 J1, Attachment 3 Packet Page Number 215 of 227 J1, Attachment 3 Packet Page Number 216 of 227 J1, Attachment 3 Packet Page Number 217 of 227 J1, Attachment 3 Packet Page Number 218 of 227 J1, Attachment 3 Packet Page Number 219 of 227 OrganizationAmount RequestedNSKJRCMKMAProposed AwardAshland Productions$2,500.00$300$1,000$500$0$2,000$760Boy Scout Troop 461$400.00$400$200$500$400$400$380CHILD Inc$1,000.00$300$500$300$0$500$320Dispute Resolution Center$2,000.00$600$1,500$1,300$1,000$2,000$1,280District 622 Education Foundation$2,500.00$1,350$1,800$1,100$2,000$2,500$1,750Ecumen Lakeview Commons$950.00$300$500$250$500$0$310Friends of Maplewood Nature$3,000.00$1,500$3,000$1,500$2,000$3,000$2,200Gethsemane Lutheran School$2,500.00$1,000$1,200$1,000$0$0$640Hmong American Education Fund$2,900.00$1,900$0$1,300$2,000$2,000$1,440LENA Youth Connect, Inc.$1,000.00$1,000$500$250$0$500$450Maple Tree Monastery Childcare Center$782.50$500$250$350$0$0$220Maplewood Area Historical Society$6,150.00$2,000$3,300$5,000$5,000$5,000$4,060Maplewood Monarchs S.O. Team$2,000.00$600$1,000$700$1,000$500$760Maplewood Police Reserves$5,000.00$3,050$4,300$5,000$2,900$4,000$3,850Maplewood Youth Scholarship Fund$3,500.00$2,900$2,600$1,500$1,000$3,000$2,200Mounds Park Academy$10,000.00$500$0$1,200$1,000$0$540Ramsey County Fair$3,500.00$3,500$2,000$2,500$3,500$1,400$2,580SRAA (Senior Royalty Alumni Assoc.)$4,000.00$500$0$600$1,000$0$420St. Jerome's Catholic School$825.00$600$600$1,000$500$0$540St. Paul Educational Foundation$4,000.00$500$1,000$500$2,000$0$800Tubman Family Alliance$1,200.00$1,200$1,100$600$1,200$1,200$1,060Weaver Elementary School$3,000.00$1,500$1,250$1,000$1,000$1,000$1,150Webster Elementary School$1,500.00$1,500$900$700$1,000$500$920White Bear Area YMCA$3,000.00$2,500$1,500$1,350$1,000$500$1,370TOTAL AMOUNT OF REQUESTS$67,208$30,000 $30,000 $30,000 $30,000 $30,000 $30,0002015 Charitable Gambling Funds Score SheetAn estimated $30,000 revenue is available from proceeds of the 10% Charitable Gambling Tax. Any reduction in available funds will result in a proportional reduction of the award amount.J1, Attachment 4 Packet Page Number 220 of 227 OrganizationAmount RequestedWRKJRCMKBCProposed AwardAmerican Red Cross ‐ TC Area Chapter$2,000.00$0$0$0$0$400$0*Boy Scout Troop 461$1,000.00$500$300$1,000$1,000$350$630Boy Scout Troup 197$2,000.00$1,000$500$1,000$2,000$900$1,080CHILD Inc$200.00$0$0$200$0$200$80Dispute Resolution Center$2,000.00$1,000$1,800$1,000$0$900$940District 622 Education Foundation$2,500.00$1,000$1,800$0$2,500$1,250$1,310District 622 Fusion Drumline$2,700.00$0$0$0$0$1,000$0*Gethsemane Lutheran School$10,000.00$0$900$1,000$0$2,250$830Hmong American Education Fund$4,490.00$1,000$500$3,000$2,000$1,500$1,600Maple Tree Monastery Childcare Center$762.50$0$0$0$0$500$0*Maplewood Area Historical Society$19,547.00$5,400$7,000$3,000$19,547$4,500$7,889Maplewood Fire Fighters Flower Fund$900.00$450$400$0$0$400$250Maplewood Monarchs S.O. Team$3,000.00$1,500$1,000$3,000$0$1,500$1,400Maplewood Police Explorers$5,000.00$3,500$1,800$3,000$2,000$1,800$2,420Maplewood Police Reserves$5,000.00$3,500$5,000$3,000$0$1,800$2,660Maplewood Youth Scholarship Fund$3,500.00$2,000$1,000$3,000$1,400$1,500$1,780Ramsey County Fair$3,500.00$2,500$1,500$2,800$3,500$1,500$2,360Second Chance Animal Rescue$800.00$0$400$0$0$400$160Simon Youth Foundation ‐ Maplewood Mall$300.00$150$0$0$0$100$50St. Jerome's Catholic School$3,457.00$0$900$1,000$0$1,000$580St. Mary's Health Clinics$15,000.00$5,000$2,000$3,000$0$5,000$3,000The Salvation Army$3,000.00$1,500$1,400$0$0$500$680Tubman Family Alliance$1,500.00$500$750$0$0$500$350Webster Elementary School$3,800.00$0$1,900$0$0$1,000$580White Bear Area YMCA$3,000.00$1,500$800$3,000$0$1,250$1,310Fund Reserves$0$350$0-$1,947$0$61TOTAL AMOUNT OF REQUESTS$98,957$32,000$32,000$32,000$32,000$32,000 $32,000* Removed from consideration due to past practice of zeroing out any applicant that gets a zero allocation from four or more members of the City Council.An estimated $32,000 is available revenue from proceeds of the 10% Charitable Gambling Tax.Any reduction in available funds will result in a proportional reduction of the award amount.2014 Charitable Gambling Funds Score SheetJ1, Attachment 4 Packet Page Number 221 of 227 OrganizationAmount RequestedWR KJ JL MK BCProposed Award180 Degrees, Inc.$5,000.00 0*Ashland Productions$1,500.00 $300Boy Scout Troop 461$3,000.00 $1,000CHILD Inc.$200.00 $80Dispute Resolution Center$2,000.00 $280District 622 Education Foundation$5,000.00 $2,000District 622 Fusion Drumline$1,600.00 $520Friends of Maplewood Nature$2,050.00 $900Friends of Ramsey County Libraries$2,500.00 $1,200Hmong American Education Fund$5,090.00 $1,678Maple Tree Monastery Childcare Center$1,600.00 $500Maplewood AARP TaxAides$1,500.00 $440Maplewood Area Historical Society$18,360.00 $6,132Maplewood Fire Fighters Flower Fund$1,000.00 $320Maplewood Police Explorers$8,000.00 $2,940Maplewood Police Reserves$5,000.00 $2,600Maplewood Youth Scholarship Fund$3,500.00 $1,500Mothers And More, Twin Cities East #299$700.00 $320Northern Lights Service Unit, Girl Scouts$3,500.00 $400Ramsey County Fair$3,500.00 $2,300Second Chance Animal Rescue$1,000.00 $300Simon Youth Foundation - Maplewood Mall$600.00 $180St. Jerome School$1,400.00 $620The Salvation Army$3,000.00 $1,500Tubman Family Alliance$2,000.00 $400Venture Crew 613$1,060.00 0*Walker at Hazel Ridge Senior Community$5,000.00 0*Weaver Elementary PTA$1,000.00 $440Fund Reserves$1,150TOTAL AMOUNT OF REQUESTS$89,660$30,000$30,000$30,000$30,000$30,000$30,000* Removed from consideration due to past practice of zeroing out any applicant that gets a zero allocation from four or more members of the City Council.$QHVWLPDWHG$30,000LVDYDLODEOHUHYHQXHIURPSURFHHGVRIWKH&KDULWDEOH*DPEOLQJ7D[$Q\UHGXFWLRQLQDYDLODEOHIXQGVZLOOUHVXOWLQDSURSRUWLRQDOUHGXFWLRQRIWKHDZDUGDPRXQW2013 Charitable Gambling Funds Score SheetJ1, Attachment 4 Packet Page Number 222 of 227 OrganizationAmount RequestedNSKJRCMKMAProposed AwardAshland Productions$3,000.00Boy Scouts of America Pack 9471$2,500.00Carver Elementary PTO$5,000.00CHILD Inc$1,200.00Dispute Resolution Center$3,000.00District 622 Education Foundation$2,500.00Ecumen Lakeview Commons$350.00Erickson Merkel Foundation$1,000.00Friends of Maplewood Nature$2,800.00Fusion Drumline Parent Booster Organization$1,900.00Hmong American Education Fund$3,500.00ISD 622 Northern Lights Show Choir$6,000.00LENA Youth Connect, Inc.$1,000.00Maple Tree Monastery Childcare Center$1,430.00Maplewood Area Historical Society$7,065.00Maplewood Monarchs S.O. Team$3,500.00Maplewood Police Reserves$5,000.00Maplewood Youth Scholarship Fund$3,500.00Minnesota Krampus$2,000.00North High School Robotics Team$5,000.00Ramsey County Care Center$1,550.00Ramsey County Fair$3,800.00St. Jerome Catholic School$1,457.88Tubman Family Alliance$1,200.00Weaver Elementary School$5,000.00Webster Elementary School$2,500.00White Bear Area YMCA$5,000.00$81,752.882016 Charitable Gambling Funds Score SheetAny reduction in available funds will result in a proportional reduction of the award amount.An estimated $30,000 is available revenue from proceeds of the 10% Charitable Gambling Tax.J1, Attachment 5 Packet Page Number 223 of 227 MEETING DATE: 09/28/2015 AGENDA ITEM: J2 MEETING DATE: 09/28/2015 AGENDA ITEM: J2 MEETING DATE: 09/28/2015 AGENDA ITEM: J2 MEETING DATE: 09/28/2015 AGENDA ITEM: J2 MEETING DATE: 09/28/2015 AGENDA ITEM: J2 MEETING DATE: 09/28/2015 AGENDA ITEM: J2 MEETING DATE: 09/28/2015 AGENDA ITEM: J2 K1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer Steve Lukin, Fire Chief DATE: September 8, 2015 SUBJECT: Consider Approval of Resolution Receiving Bids and Awarding Contract for Bid Package 5C (Classroom Building), East Metro Public Safety Training Center, City Project 09-09 Introduction The City Council will consider approving a professional services contract with Terra General Contracting (Terra) to complete the classroom building. Terra submitted the low bid out of a total of 6 bidders. Background/Discussion The project feasibility study was accepted by the council on May 14, 2012. Construction of utility extensions to the site (Bid Package 1) and soil correction work/mass grading (Bid Package 2) began in late 2012 and continued into 2013. After rebidding a scaled back version of the burn building and tower structure due to escalated construction costs, the burn building and tower construction contract (Bid Package 5) was awarded in August 2013. Substantial completion for Bid Package 5 was achieved on July 1, 2014, and the most recent addition to the training tower (commercial wing) was completed in May 2015. This final construction contract will be to construct the classroom training building, a 2,100 square foot building with a classroom, restrooms and showers and two small offices. All utilities are currently available near the location of the building. The Engineer/Architect’s estimate for Bid Package 5C was $350,000.00. The low bid from Terra is $318,700.00. A total of 6 valid bids were received and read aloud at 2:00 p.m. on September 3rd, 2015 at City Hall. Bidder Amount Black & Dew, LLC $444,000.00 Versacon, Inc. $399,900.00 Ebert Inc. $384,200.00 Tarraf Construction, Inc. $383,000.00 Erickson Builders & Co. Inc. $344,250.00 Terra General Contractors, LLC $318,700.00 The city’s consultant has researched the credentials of Terra and recommends the contract be issued as they have the ability and means to successfully deliver this project. Terra was also the contractor for the most recent work on the training tower commercial wing addition under Bid Package 5B. This work is scheduled to begin in late September and be completed by the end of 2015. Packet Page Number 224 of 227 K1 Budget Impact The overall project budget is currently $6,193,901.64 as approved by council on August 11, 2014, which includes a planned assessment against the property (paid by members of the Joint Powers Agreement) in the amount of $175,000.00. This assessment amount is proposed to increase by between $135,000.00 and $240,000 to a new amount of between $310,000.00 and $415,000. The final amount will be based on the total indirect costs associated with constructing the classroom. The Fire Chief is confident that there will be sufficient revenues from participating entities to cover the additional construction costs and operating costs. Recommendation It is recommended that the council award the construction contract to Terra General Contracting, LLC for the East Metro Public Safety Training Center, Bid Package 5C – Classroom Building, City Project 09-09. Attachments 1) Resolution Packet Page Number 225 of 227 K1, Attachment 1 RESOLUTION RECEIVING BIDS AND AWARDING CONTRACT NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Terra General Contractors, LLC in the amount of $318,700.00, is the lowest responsible bid for construction of the Classroom Building for the East Metro Public Safety Training Center: Bid Package 5C (Classroom Building) – City Project 09-09, and the Mayor and City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan as previously approved by council on August 11, 2014 in the amount of to $6,193,901.64. A final budget with the increased assessment amount will be brought back to the Council at a future date once all the costs are known. Adopted by the City Council on this 28th day of September, 2015. Packet Page Number 226 of 227 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: September 22, 2015 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. October 12th a. Workshop – Kid City Program, EEDD Work Plan, Council Strategic Objectives b. City Council Meeting – Century Link Franchise Public Hearing, RWSCC Discussion, Red Ribbon Proclamation 2. October 26th a. Workshop – Begin 2016 Budget Presentations, Council Strategic Objectives, YMCA Partnership Update 3. November 9th a. Workshop – Continuation of 2016 Budget Presentations Budget Impact None. Recommendation No action required. Attachments None. M1 Packet Page Number 227 of 227