HomeMy WebLinkAbout08-10-2015 City Council Meeting Minutes
August 10, 2015
City Council Meeting Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, August 10, 2015
Council Chambers, City Hall
Meeting No. 15-15
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:18 p.m. by Mayor Slawik.
Mayor Slawik reported on the police ride along she went on last Saturday evening.
Police Chief Schnell gave additional information.
B. PLEDGE OF ALLEGIANCE
Nathan Orts from Boy Scout Troop 90 in St. Paul was in attendance at the council
meeting to work on his communication merit badge. He then led the council in the
pledge of allegiance.
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda:
N1 Gun Range
N2 Maplewood Community Center
N3 Hunger Action Month
N4 National Night Out
N5 Green Corp
N6 National Night Out
N7 Cable Commission
N8 Bingo Bash at Maplewood Community Center
N9 Prairie Care Ground Breaking
N10 Empowerment Picnic
The following item was pulled from the agenda:
J1 Consider Approval of On-Sale Intoxicating Liquor License for Central Florida
Restaurants, Inc – TGI Fridays, 3087 White Bear Avenue N
Councilmember Abrams moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
August 10, 2015
City Council Meeting Minutes 2
E. APPROVAL OF MINUTES
1. Approval of July 27, 2015 City Council Workshop Minutes
Councilmember Cardinal moved to approve the July 27, 2015 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Approval of July 27, 2015 City Council Meeting Minutes
Councilmember Juenemann moved to approve the July 27, 2015 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Resolution Approving Commission & Board Appointments
City Manager Coleman gave the staff report.
Councilmember Koppen moved to approve the resolution appointing candidates to the
Environmental & Natural Resources Commission and the Parks & Recreation
Commission.
Resolution 15-8-1240
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
Hereby appoints the following individuals, who have interviewed with the Maplewood
City Council, to serve on the following commissions:
Environmental & Natural Resources Commission
Ryan Ries term expires September 30, 2018
Parks & Recreation Commission
Russell Susag term expires April 30, 2018
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
August 10, 2015
City Council Meeting Minutes 3
G. CONSENT AGENDA
Councilmember Juenemann requested agenda item G4 and G5 be highlighted.
Councilmember Juenemann moved to approve consent agenda items G1-G5.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 440,525.75 Checks # 95470 thru # 95503
dated 07/28/15
$ 557,510.81 Disbursements via debits to checking account
dated 07/20/15 thru 07/24/15
$ 346,618.29 Checks #95504 thru #95552
dated 08/04/15
$ 270,021.30 Disbursements via debits to checking account
dated 07/27/15 thru 07/31/15
$ 1,614,676.15 Total Accounts Payable
PAYROLL:
$ 563,296.69 Payroll Checks and Direct Deposits dated 07/31/15
$ 390.00 Payroll Deduction check # 9995489 thru #9995489 dated 07/31/15
$ 563,686.69 Total Payroll
$ 2,178,362.84 GRAND TOTAL
Seconded by Councilmember Abrams Ayes – All
The motion passed.
2. Approval of a Temporary Lawful Gambling - Local Permit for the Church of
St. Jerome, 380 Roselawn Avenue E
Councilmember Juenemann moved to approve the Temporary Lawful Gambling Permit
for Church of St. Jerome’s located at 380 Roselawn for their Annual Fall Festival &
Booya on Sunday, September 20, 2015.
August 10, 2015
City Council Meeting Minutes 4
Seconded by Councilmember Abrams Ayes – All
The motion passed.
3. Acceptance of donation to Maplewood Police Reserve Unit from the
Ramsey County Fair
Councilmember Juenemann moved to approve the resolution accepting the donation
made by the Ramsey County Fair Board to the Maplewood Police Reserve Unit.
Resolution 15-8-1241
Expressing Acceptance of and Appreciation of a
Donation to the Maplewood Police Department
WHEREAS, the Ramsey County Agricultural Society/Fair Board has presented to
the Maplewood Police Department a donation in the amount of $425; and
WHEREAS, this donation is intended for the purpose of Maplewood Police
Reserve Unit equipment and/or needs; and
WHEREAS, the Maplewood City Council is appreciative of the donation and
commends the Ramsey County Agricultural Society/Fair Board for their civic efforts,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Maplewood, Minnesota, that:
1. The donation is accepted and acknowledged with gratitude; and
2. The donation will be appropriated for the Police Department as designated;
and
3. The appropriate budget adjustments be made.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
4. Acceptance of Grant and Approval of Contract with Great River Greening
for Fish Creek Pollinator Program
Councilmember Juenemann moved to approve the grant to conduct activities at the Fish
Creek site including pollinator education, monitoring, and habitat enhancement, and
study of techniques to improve resilience of bur oak communities; the contract with
Great River Greening for pollinator education and direct the Finance Director to increase
the Nature Center budget by the amount of the grant, over the three year grant period.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
August 10, 2015
City Council Meeting Minutes 5
5. Approval to Submit Grant Applications to the Saint Paul Foundation and
the Metropolitan Regional Arts Council (MRAC)
Councilmember Juenemann moved to approve the City Manager and staff to make grant
applications to The Saint Paul Foundation, F.R. Bigelow Foundation, Mardag
Foundation, and the Metropolitan Regional Arts Council.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Consider Approval of On-Sale Intoxicating Liquor License for Central Florida
Restaurants, Inc – TGI Fridays, 3087 White Bear Avenue N
This item was pulled from the agenda.
2. Consider Approval of a Resolution to Increase the Fireworks Sales Permit
Fee for Exclusive Fireworks Retailers
Citizen Services Director/City Clerk Haag gave the staff report and answered questions of
the council.
Councilmember Juenemann moved to approve the resolution increasing the permit fee
for retailers engaging in exclusive fireworks sales to the maximum allowed amount by
MN §624.20 subd.1(d) of $350.00.
Resolution 15-8-1242
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that
the permit fee for Retail Fireworks Sales permit, for exclusive fireworks sales be
$350.00.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Consideration of a Planned Unit Development Revision and Design Review
for an Overflow Parking Lot, The Shores at Lake Phalen, 1870 East Shore
Drive
Building Official Carver gave the staff report and answered questions of the council.
August 10, 2015
City Council Meeting Minutes 6
Commissioner Fred Dahm gave the report from the planning commission. City
Engineer/Public Works Director Thompson answered additional questions of the council.
Greg Johnson of Maplewood Senior Living, LLC addressed the council to give additional
information and answer questions of the council.
Councilmember Koppen moved to approve:
1. Approve the revised conditional use permit for a planned unit development resolution
to allow an additional 16 parking spaces be added to the property located at 1870
East Shore Drive. Approval is based on the findings required by ordinance and
subject to the following conditions:
a. The engineering department shall review and determine approval of all final
construction and engineering plans. These plans shall comply with all
requirements as specified in the city engineering department’s June 7, 2010
review and the city engineering department’s July 10, 2015 review regarding the
overflow parking lot.
b. All construction shall follow the plans date-stamped May 24, 2010, and with
revisions as noted in this approval and the overflow parking lot shall follow the
plans date-stamped July 2, 2015. The city council may approve major changes
to the plans. City staff may approve minor changes to the plans.
c. The project is approved with 28 underground and 40 surface parking spaces.
This is a parking reduction of 142 parking spaces (210 parking spaces are
required per city code).
d. The project is approved with a 147 square foot floor area reduction in the
required unit floor area for the memory care and assisted living studio units (580
square foot units are required per city code; 433 to 578 square foot units are
proposed).
e. The project is approved with a 20-foot front yard setback along Frost Avenue for
the one-story dining room and kitchen portion of the building (30-foot front yard
setback required per city code).
f. The project is approved with a 5-foot side yard setback along the south property
line for the overflow parking lot (20-foot side yard setback is required per city
code)
g. The project is approved with storage space of not less than 30 cubic feet for the
memory care and transitional care units (120 cubic feet of storage area per unit
required per city code).
h. All signs on the property must be approved by the community design review
board.
i. Approval is conditioned on the owner constructing or funding a Gladstone
neighborhood entry monument sign at the intersection of Frost Avenue and East
Shore Drive.
August 10, 2015
City Council Meeting Minutes 7
j. Approval is conditioned on the applicant implementing interior or exterior signage
which reflects the previous use of the property as the St. Paul Tourist Cabin site.
k. The approved landscape plan and tree preservation requirements shall be
subject to monitoring by city staff to assure compliance. Minor modifications to
these plans shall be subject to review by staff while major modifications shall
require city council approval.
l. The proposed construction must be substantially started within one year of city
council approval or the permit shall end. The city council may extend this
deadline for one year.
m. The city council shall review this permit in one year.
n. Approval is conditioned on the owner submitting a revised site plan for the
overflow parking lot showing location, size, and species of trees that will be
removed due to the construction of the parking lot. Applicant must follow the
city’s tree preservation and replacement requirements.
o. A sign shall be installed indicating the overflow parking lot is for employee
parking only.
2. Approve the plans date-stamped July 10, 2015 for the proposed parking lot at the
Shores at Lake Phalen, 1870 East Shore Drive. Approval is subject to the applicant
doing the following:
a. Repeat this review in two years if the city has not issued permits for this project.
b. Submit a revised site plan for the overflow parking lot showing location, size, and
species of trees that will be removed due to the construction of the parking lot.
Applicant must follow the city’s tree preservation and replacement requirements.
c. If lighting is added to this parking lot, a photometric plan must be submittal to
staff for approval to ensure compliance with ordinance.
a. All sod and required native plantings must be restored to existing conditions.
Resolution 15-8-1243
Conditional Use Permit
WHEREAS, Greg Johnson of Maplewood Senior living, LLC, applied for a
revised conditional use permit for a planned unit development to create 16 additional
parking spaces at 1870 East Shore Drive.
WHEREAS, this permit applies to the property at 1870 East Shore Drive. The
legal description is:
LOT 1, BLOCK 1, THE SHORE OF LAKE PHALEN, RAMSEY COUNTY,
MINNESOTA THAT LIES NORTHERLY OF THE FOLLOWING DESCRIBED LINE:
COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 1, THENCE NORTH
August 10, 2015
City Council Meeting Minutes 8
27 DEGREES 23 MINUTES 03 SECONDS WEST, ALONG THE SOUTHWESTERLY
LOT LINE OF SAID LOT 1, A DISTANCE OF 509.1 FEET TO THE POINT OF
BEGINNING OF THE LINE TO BE DESCRIBED; THENCE NORTH 64 DEGREES 53
MINUTES 46 SECONDS EAST A DISTANCE OF 105.83 FEET; THENCE SOUTH 61
DEGREES 19 MINUTES 41 SECONDS EAST, A DISTANCE OF 74.90 FEET TO A
POINT ON THE EASTERLY LINE OF SAID LOT 1 AND THERE TERMINATING. (PIN
16-29-22-31-0029)
WHEREAS, on July 21, 2015, the planning commission held a public hearing.
The city staff published notice in the Maplewood Review and sent a notice to the
abutting property owners. The planning commission gave everyone at the hearing a
chance to speak and present written statements. The planning commission also
considered reports and recommendations from the city staff. The planning commission
recommended that the city council approve this request.
WHEREAS, on July 21, 2015, the city council reviewed this request after
considering the recommendations of staff and the planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-
described conditional use permit because:
1. The use would be located, designed, maintained, constructed and operated to be
in conformity with the City’s Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods
of operation that would be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of excessive noise, glare,
smoke, dust, odor, fumes, water or air pollution, drainage, water run-off,
vibration, general unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would
not create traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer systems,
schools and parks.
7. The use would not create excessive additional cost for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
August 10, 2015
City Council Meeting Minutes 9
a. The engineering department shall review and determine approval of all final
construction and engineering plans. These plans shall comply with all
requirements as specified in the city engineering department’s June 7, 2010
review and the city engineering department’s July 10, 2015 review regarding the
overflow parking lot.
b. All construction shall follow the plans date-stamped May 24, 2010, and with
revisions as noted in this approval and the overflow parking lot shall follow the
plans date-stamped July 2, 2015. The city council may approve major changes
to the plans. City staff may approve minor changes to the plans.
c. The project is approved with 28 underground and 40 surface parking spaces.
This is a parking reduction of 142 parking spaces (210 parking spaces are
required per city code).
d. The project is approved with a 147 square foot floor area reduction in the
required unit floor area for the memory care and assisted living studio units (580
square foot units are required per city code; 433 to 578 square foot units are
proposed).
e. The project is approved with a 20-foot front yard setback along Frost Avenue for
the one-story dining room and kitchen portion of the building (30-foot front yard
setback required per city code).
f. The project is approved with a 5-foot side yard setback along the south property
line for the overflow parking lot (20-foot side yard setback is required per city
code)
g. The project is approved with storage space of not less than 30 cubic feet for the
memory care and transitional care units (120 cubic feet of storage area per unit
required per city code).
h. All signs on the property must be approved by the community design review
board.
i. Approval is conditioned on the owner constructing or funding a Gladstone
neighborhood entry monument sign at the intersection of Frost Avenue and East
Shore Drive.
j. Approval is conditioned on the applicant implementing interior or exterior signage
which reflects the previous use of the property as the St. Paul Tourist Cabin site.
k. The approved landscape plan and tree preservation requirements shall be
subject to monitoring by city staff to assure compliance. Minor modifications to
these plans shall be subject to review by staff while major modifications shall
require city council approval.
l. The proposed construction must be substantially started within one year of city
council approval or the permit shall end. The city council may extend this
deadline for one year.
August 10, 2015
City Council Meeting Minutes 10
m. The city council shall review this permit in one year.
n. Approval is conditioned on the owner submitting a revised site plan for the
overflow parking lot showing location, size, and species of trees that will be
removed due to the construction of the parking lot. Applicant must follow the
city’s tree preservation and replacement requirements.
o. A sign shall be installed indicating the overflow parking lot is for employee
parking only.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. Consideration of a Resolution Ordering Preparation of Feasibility Study,
Bellaire Avenue Improvements (Beam to Lydia), City Project 15-16
City Engineer/Public Works Director Thompson gave the staff report and answered
questions of the council.
Councilmember Juenemann moved to approve the Resolution Ordering the Preparation
of a Feasibility Study for City Project 15-16, Bellaire Avenue Improvements.
Resolution 15-8-1244
Ordering Preparation of a Feasibility Study
WHEREAS, it is proposed to make improvements to Bellaire Avenue from Beam
Avenue to Lydia Avenue in a joint project with North Saint Paul of which the project area
is depicted in the attached map, hereby called City Project 15-16 and to assess the
benefited property for all or a portion of the cost of the improvement, pursuant to
Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
That the proposed improvement be referred to the city engineer or his designee
for study and that he is instructed to report to the council with all convenient
speed advising the council in a preliminary way as to whether the proposed
improvement is necessary, cost effective and feasible, and as to whether it
should best be made as proposed or in connection with some other
improvement, and the estimated cost of the improvement as recommended.
FURTHERMORE, funds in the amount of $8,000 are appropriated to conduct
preliminary engineering and prepare a feasibility report.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
August 10, 2015
City Council Meeting Minutes 11
5. Consideration to Approve Amendments to Cable Franchising Policies &
Procedures
City Manager Coleman gave the staff report. City Attorney Kantrud gave additional
information and answered questions of the council.
Councilmember Abrams moved to approve the updated Cable Commission Policy on
Franchising Procedures.
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
6. Consider Adoption of the City Council Strategic Objectives
City Manager Coleman gave the staff report.
Councilmember Juenemann moved to approve the 2016-2019 Strategic Plan Summary
and staff to prepare Action Plans [Strategic Initiatives].
Seconded by Councilmember Abrams Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATION
1. Sharon Jackelen, Maplewood Resident
2. Bob Zick, North St. Paul Resident
3. Mark Bradley, Maplewood Resident
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
City Manager Coleman gave the update to the council calendar.
N. COUNCIL PRESENTATIONS
1. Gun Range
Councilmember Cardinal reported on the issues with the gun range that is located in
South Maplewood.
2. Maplewood Community Center
Councilmember Cardinal suggested that the senior study incorporate a Maplewood
Community Center Citizens Committee in their activities.
August 10, 2015
City Council Meeting Minutes 12
3. Hunger Action Month
Councilmember Juenemann reminded citizens that September is Hunger Action Month
sponsored by Second Harvest and donations can be dropped off at City Hall,
Community Center, Public Works Building and the Nature Center.
4. National Night Out
Councilmember Juenemann reported that National Night Out was a huge success and
residents were very thankful for the participation of the Police and Fire Departments.
5. Green Corp
Councilmember Juenemann thanked Joe Ballandby, Green Corp member and reported
that he will be leaving Maplewood by the end of August.
6. National Night Out
Councilmember Abrams commented that National Night out was a great success.
7. Cable Commission
Councilmember Abrams gave an update on the Cable Commission Bi-Law Committee
meeting she attended.
8. Bingo Bash at Maplewood Community Center
Councilmember Abrams reported that there will be a Bingo Bash & Movie Night Event at
the Maplewood Community Center on August 13, 2015 at 5:00 p.m. Mayor Slawik
reported that Z-Puppets will also be there to do a preview.
9. Prairie Care Ground Breaking
City Manager Coleman reported that the Prairie Care Medical Group will be holding their
ground breaking ceremony at their site on Beam Avenue at 10:00 a.m. on Friday, August
14, 2015.
10. Empowerment Picnic
Mayor Slawik reported on the Empowerment Picnic she and Police Chief Schnell
attended.
Mayor Slawik reported that last Saturday the Philippine Center in Maplewood had the
Consulate General here from Chicago to hold a Consular Outreach day.
ADJOURNMENT
Mayor Slawik adjourned the meeting at 9:10 p.m.