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HomeMy WebLinkAbout08-10-2015 City Council Meeting Minutes August 10, 2015 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, August 10, 2015 Council Chambers, City Hall Meeting No. 15-15 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:18 p.m. by Mayor Slawik. Mayor Slawik reported on the police ride along she went on last Saturday evening. Police Chief Schnell gave additional information. B. PLEDGE OF ALLEGIANCE Nathan Orts from Boy Scout Troop 90 in St. Paul was in attendance at the council meeting to work on his communication merit badge. He then led the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: N1 Gun Range N2 Maplewood Community Center N3 Hunger Action Month N4 National Night Out N5 Green Corp N6 National Night Out N7 Cable Commission N8 Bingo Bash at Maplewood Community Center N9 Prairie Care Ground Breaking N10 Empowerment Picnic The following item was pulled from the agenda: J1 Consider Approval of On-Sale Intoxicating Liquor License for Central Florida Restaurants, Inc – TGI Fridays, 3087 White Bear Avenue N Councilmember Abrams moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. August 10, 2015 City Council Meeting Minutes 2 E. APPROVAL OF MINUTES 1. Approval of July 27, 2015 City Council Workshop Minutes Councilmember Cardinal moved to approve the July 27, 2015 City Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of July 27, 2015 City Council Meeting Minutes Councilmember Juenemann moved to approve the July 27, 2015 City Council Meeting Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Resolution Approving Commission & Board Appointments City Manager Coleman gave the staff report. Councilmember Koppen moved to approve the resolution appointing candidates to the Environmental & Natural Resources Commission and the Parks & Recreation Commission. Resolution 15-8-1240 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Environmental & Natural Resources Commission Ryan Ries term expires September 30, 2018 Parks & Recreation Commission Russell Susag term expires April 30, 2018 Seconded by Councilmember Cardinal Ayes – All The motion passed. August 10, 2015 City Council Meeting Minutes 3 G. CONSENT AGENDA Councilmember Juenemann requested agenda item G4 and G5 be highlighted. Councilmember Juenemann moved to approve consent agenda items G1-G5. Seconded by Councilmember Abrams Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 440,525.75 Checks # 95470 thru # 95503 dated 07/28/15 $ 557,510.81 Disbursements via debits to checking account dated 07/20/15 thru 07/24/15 $ 346,618.29 Checks #95504 thru #95552 dated 08/04/15 $ 270,021.30 Disbursements via debits to checking account dated 07/27/15 thru 07/31/15 $ 1,614,676.15 Total Accounts Payable PAYROLL: $ 563,296.69 Payroll Checks and Direct Deposits dated 07/31/15 $ 390.00 Payroll Deduction check # 9995489 thru #9995489 dated 07/31/15 $ 563,686.69 Total Payroll $ 2,178,362.84 GRAND TOTAL Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Approval of a Temporary Lawful Gambling - Local Permit for the Church of St. Jerome, 380 Roselawn Avenue E Councilmember Juenemann moved to approve the Temporary Lawful Gambling Permit for Church of St. Jerome’s located at 380 Roselawn for their Annual Fall Festival & Booya on Sunday, September 20, 2015. August 10, 2015 City Council Meeting Minutes 4 Seconded by Councilmember Abrams Ayes – All The motion passed. 3. Acceptance of donation to Maplewood Police Reserve Unit from the Ramsey County Fair Councilmember Juenemann moved to approve the resolution accepting the donation made by the Ramsey County Fair Board to the Maplewood Police Reserve Unit. Resolution 15-8-1241 Expressing Acceptance of and Appreciation of a Donation to the Maplewood Police Department WHEREAS, the Ramsey County Agricultural Society/Fair Board has presented to the Maplewood Police Department a donation in the amount of $425; and WHEREAS, this donation is intended for the purpose of Maplewood Police Reserve Unit equipment and/or needs; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends the Ramsey County Agricultural Society/Fair Board for their civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1. The donation is accepted and acknowledged with gratitude; and 2. The donation will be appropriated for the Police Department as designated; and 3. The appropriate budget adjustments be made. Seconded by Councilmember Abrams Ayes – All The motion passed. 4. Acceptance of Grant and Approval of Contract with Great River Greening for Fish Creek Pollinator Program Councilmember Juenemann moved to approve the grant to conduct activities at the Fish Creek site including pollinator education, monitoring, and habitat enhancement, and study of techniques to improve resilience of bur oak communities; the contract with Great River Greening for pollinator education and direct the Finance Director to increase the Nature Center budget by the amount of the grant, over the three year grant period. Seconded by Councilmember Abrams Ayes – All The motion passed. August 10, 2015 City Council Meeting Minutes 5 5. Approval to Submit Grant Applications to the Saint Paul Foundation and the Metropolitan Regional Arts Council (MRAC) Councilmember Juenemann moved to approve the City Manager and staff to make grant applications to The Saint Paul Foundation, F.R. Bigelow Foundation, Mardag Foundation, and the Metropolitan Regional Arts Council. Seconded by Councilmember Abrams Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of On-Sale Intoxicating Liquor License for Central Florida Restaurants, Inc – TGI Fridays, 3087 White Bear Avenue N This item was pulled from the agenda. 2. Consider Approval of a Resolution to Increase the Fireworks Sales Permit Fee for Exclusive Fireworks Retailers Citizen Services Director/City Clerk Haag gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the resolution increasing the permit fee for retailers engaging in exclusive fireworks sales to the maximum allowed amount by MN §624.20 subd.1(d) of $350.00. Resolution 15-8-1242 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the permit fee for Retail Fireworks Sales permit, for exclusive fireworks sales be $350.00. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Consideration of a Planned Unit Development Revision and Design Review for an Overflow Parking Lot, The Shores at Lake Phalen, 1870 East Shore Drive Building Official Carver gave the staff report and answered questions of the council. August 10, 2015 City Council Meeting Minutes 6 Commissioner Fred Dahm gave the report from the planning commission. City Engineer/Public Works Director Thompson answered additional questions of the council. Greg Johnson of Maplewood Senior Living, LLC addressed the council to give additional information and answer questions of the council. Councilmember Koppen moved to approve: 1. Approve the revised conditional use permit for a planned unit development resolution to allow an additional 16 parking spaces be added to the property located at 1870 East Shore Drive. Approval is based on the findings required by ordinance and subject to the following conditions: a. The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s June 7, 2010 review and the city engineering department’s July 10, 2015 review regarding the overflow parking lot. b. All construction shall follow the plans date-stamped May 24, 2010, and with revisions as noted in this approval and the overflow parking lot shall follow the plans date-stamped July 2, 2015. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. c. The project is approved with 28 underground and 40 surface parking spaces. This is a parking reduction of 142 parking spaces (210 parking spaces are required per city code). d. The project is approved with a 147 square foot floor area reduction in the required unit floor area for the memory care and assisted living studio units (580 square foot units are required per city code; 433 to 578 square foot units are proposed). e. The project is approved with a 20-foot front yard setback along Frost Avenue for the one-story dining room and kitchen portion of the building (30-foot front yard setback required per city code). f. The project is approved with a 5-foot side yard setback along the south property line for the overflow parking lot (20-foot side yard setback is required per city code) g. The project is approved with storage space of not less than 30 cubic feet for the memory care and transitional care units (120 cubic feet of storage area per unit required per city code). h. All signs on the property must be approved by the community design review board. i. Approval is conditioned on the owner constructing or funding a Gladstone neighborhood entry monument sign at the intersection of Frost Avenue and East Shore Drive. August 10, 2015 City Council Meeting Minutes 7 j. Approval is conditioned on the applicant implementing interior or exterior signage which reflects the previous use of the property as the St. Paul Tourist Cabin site. k. The approved landscape plan and tree preservation requirements shall be subject to monitoring by city staff to assure compliance. Minor modifications to these plans shall be subject to review by staff while major modifications shall require city council approval. l. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. m. The city council shall review this permit in one year. n. Approval is conditioned on the owner submitting a revised site plan for the overflow parking lot showing location, size, and species of trees that will be removed due to the construction of the parking lot. Applicant must follow the city’s tree preservation and replacement requirements. o. A sign shall be installed indicating the overflow parking lot is for employee parking only. 2. Approve the plans date-stamped July 10, 2015 for the proposed parking lot at the Shores at Lake Phalen, 1870 East Shore Drive. Approval is subject to the applicant doing the following: a. Repeat this review in two years if the city has not issued permits for this project. b. Submit a revised site plan for the overflow parking lot showing location, size, and species of trees that will be removed due to the construction of the parking lot. Applicant must follow the city’s tree preservation and replacement requirements. c. If lighting is added to this parking lot, a photometric plan must be submittal to staff for approval to ensure compliance with ordinance. a. All sod and required native plantings must be restored to existing conditions. Resolution 15-8-1243 Conditional Use Permit WHEREAS, Greg Johnson of Maplewood Senior living, LLC, applied for a revised conditional use permit for a planned unit development to create 16 additional parking spaces at 1870 East Shore Drive. WHEREAS, this permit applies to the property at 1870 East Shore Drive. The legal description is: LOT 1, BLOCK 1, THE SHORE OF LAKE PHALEN, RAMSEY COUNTY, MINNESOTA THAT LIES NORTHERLY OF THE FOLLOWING DESCRIBED LINE: COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 1, THENCE NORTH August 10, 2015 City Council Meeting Minutes 8 27 DEGREES 23 MINUTES 03 SECONDS WEST, ALONG THE SOUTHWESTERLY LOT LINE OF SAID LOT 1, A DISTANCE OF 509.1 FEET TO THE POINT OF BEGINNING OF THE LINE TO BE DESCRIBED; THENCE NORTH 64 DEGREES 53 MINUTES 46 SECONDS EAST A DISTANCE OF 105.83 FEET; THENCE SOUTH 61 DEGREES 19 MINUTES 41 SECONDS EAST, A DISTANCE OF 74.90 FEET TO A POINT ON THE EASTERLY LINE OF SAID LOT 1 AND THERE TERMINATING. (PIN 16-29-22-31-0029) WHEREAS, on July 21, 2015, the planning commission held a public hearing. The city staff published notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this request. WHEREAS, on July 21, 2015, the city council reviewed this request after considering the recommendations of staff and the planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City’s Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional cost for public facilities or services. 8. The use would maximize the preservation of and incorporate the site’s natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: August 10, 2015 City Council Meeting Minutes 9 a. The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s June 7, 2010 review and the city engineering department’s July 10, 2015 review regarding the overflow parking lot. b. All construction shall follow the plans date-stamped May 24, 2010, and with revisions as noted in this approval and the overflow parking lot shall follow the plans date-stamped July 2, 2015. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. c. The project is approved with 28 underground and 40 surface parking spaces. This is a parking reduction of 142 parking spaces (210 parking spaces are required per city code). d. The project is approved with a 147 square foot floor area reduction in the required unit floor area for the memory care and assisted living studio units (580 square foot units are required per city code; 433 to 578 square foot units are proposed). e. The project is approved with a 20-foot front yard setback along Frost Avenue for the one-story dining room and kitchen portion of the building (30-foot front yard setback required per city code). f. The project is approved with a 5-foot side yard setback along the south property line for the overflow parking lot (20-foot side yard setback is required per city code) g. The project is approved with storage space of not less than 30 cubic feet for the memory care and transitional care units (120 cubic feet of storage area per unit required per city code). h. All signs on the property must be approved by the community design review board. i. Approval is conditioned on the owner constructing or funding a Gladstone neighborhood entry monument sign at the intersection of Frost Avenue and East Shore Drive. j. Approval is conditioned on the applicant implementing interior or exterior signage which reflects the previous use of the property as the St. Paul Tourist Cabin site. k. The approved landscape plan and tree preservation requirements shall be subject to monitoring by city staff to assure compliance. Minor modifications to these plans shall be subject to review by staff while major modifications shall require city council approval. l. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. August 10, 2015 City Council Meeting Minutes 10 m. The city council shall review this permit in one year. n. Approval is conditioned on the owner submitting a revised site plan for the overflow parking lot showing location, size, and species of trees that will be removed due to the construction of the parking lot. Applicant must follow the city’s tree preservation and replacement requirements. o. A sign shall be installed indicating the overflow parking lot is for employee parking only. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Consideration of a Resolution Ordering Preparation of Feasibility Study, Bellaire Avenue Improvements (Beam to Lydia), City Project 15-16 City Engineer/Public Works Director Thompson gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the Resolution Ordering the Preparation of a Feasibility Study for City Project 15-16, Bellaire Avenue Improvements. Resolution 15-8-1244 Ordering Preparation of a Feasibility Study WHEREAS, it is proposed to make improvements to Bellaire Avenue from Beam Avenue to Lydia Avenue in a joint project with North Saint Paul of which the project area is depicted in the attached map, hereby called City Project 15-16 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer or his designee for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $8,000 are appropriated to conduct preliminary engineering and prepare a feasibility report. Seconded by Councilmember Koppen Ayes – All The motion passed. August 10, 2015 City Council Meeting Minutes 11 5. Consideration to Approve Amendments to Cable Franchising Policies & Procedures City Manager Coleman gave the staff report. City Attorney Kantrud gave additional information and answered questions of the council. Councilmember Abrams moved to approve the updated Cable Commission Policy on Franchising Procedures. Seconded by Councilmember Cardinal Ayes – All The motion passed. 6. Consider Adoption of the City Council Strategic Objectives City Manager Coleman gave the staff report. Councilmember Juenemann moved to approve the 2016-2019 Strategic Plan Summary and staff to prepare Action Plans [Strategic Initiatives]. Seconded by Councilmember Abrams Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. Sharon Jackelen, Maplewood Resident 2. Bob Zick, North St. Paul Resident 3. Mark Bradley, Maplewood Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Coleman gave the update to the council calendar. N. COUNCIL PRESENTATIONS 1. Gun Range Councilmember Cardinal reported on the issues with the gun range that is located in South Maplewood. 2. Maplewood Community Center Councilmember Cardinal suggested that the senior study incorporate a Maplewood Community Center Citizens Committee in their activities. August 10, 2015 City Council Meeting Minutes 12 3. Hunger Action Month Councilmember Juenemann reminded citizens that September is Hunger Action Month sponsored by Second Harvest and donations can be dropped off at City Hall, Community Center, Public Works Building and the Nature Center. 4. National Night Out Councilmember Juenemann reported that National Night Out was a huge success and residents were very thankful for the participation of the Police and Fire Departments. 5. Green Corp Councilmember Juenemann thanked Joe Ballandby, Green Corp member and reported that he will be leaving Maplewood by the end of August. 6. National Night Out Councilmember Abrams commented that National Night out was a great success. 7. Cable Commission Councilmember Abrams gave an update on the Cable Commission Bi-Law Committee meeting she attended. 8. Bingo Bash at Maplewood Community Center Councilmember Abrams reported that there will be a Bingo Bash & Movie Night Event at the Maplewood Community Center on August 13, 2015 at 5:00 p.m. Mayor Slawik reported that Z-Puppets will also be there to do a preview. 9. Prairie Care Ground Breaking City Manager Coleman reported that the Prairie Care Medical Group will be holding their ground breaking ceremony at their site on Beam Avenue at 10:00 a.m. on Friday, August 14, 2015. 10. Empowerment Picnic Mayor Slawik reported on the Empowerment Picnic she and Police Chief Schnell attended. Mayor Slawik reported that last Saturday the Philippine Center in Maplewood had the Consulate General here from Chicago to hold a Consular Outreach day. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:10 p.m.