HomeMy WebLinkAbout07-27-2015 City Council Meeting Minutes
July 27, 2015
City Council Meeting Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, July 27, 2015
Council Chambers, City Hall
Meeting No. 14-15
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 7:10 p.m. by Mayor Slawik.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda:
N1 National Night Out
N2 Green Business Expo
N3 Cable Commission
N4 St. Jerome’s Anniversary
N5 Lookout Park Neighborhood Meeting
G6 Approval of a Temporary Lawful Gambling – Local Permit for the St. Paul East
Parks Lions Club, 2100 White Bear Avenue
Councilmember Abrams moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of July 13, 2015 City Council Workshop Minutes
Councilmember Cardinal moved to approve the July 13, 2015 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
July 27, 2015
City Council Meeting Minutes 2
2. Approval of July 13, 2015 City Council Meeting Minutes
Councilmember Juenemann moved to approve the July 13, 2015 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Approval of Proclamation Designating September as Hunger Action Month
City Manager Coleman gave the staff report. Heather Olson, Corporate Engagement
Manager for Second Harvest Heartland addressed the council to give additional
information.
Councilmember Juenemann moved to approve the Proclamation Designating
September as Hunger Action Month in Maplewood.
Proclamation
September is Hunger Action Month
WHEREAS, hunger and poverty are issues of grave concern in the United
States, the State of Minnesota and the City of Maplewood; and
WHEREAS, the City of Maplewood is committed to taking steps to raise
awareness about the need to combat hunger in every part of our city and to provide
additional resources that citizens of Maplewood need; and
WHEREAS, the City of Maplewood is committed to working with Second Harvest
Heartland in educating people about the role and importance of food banks in
addressing hunger and raising awareness of the need to devote more resources and
attention to hunger issues; and
WHEREAS, more than one in 10 individuals in Minnesota rely on food provided
by Second Harvest Heartland and Minnesota’s Feeding America Food Banks annually;
and
WHEREAS, Second Harvest Heartland distributed more than 89 million pounds
of food in 2014 through its network of food shelves, pantries and other partner programs;
and
WHEREAS, food banks across the country, including Second Harvest Heartland
– will host numerous events throughout the month of September to bring awareness and
attention to encourage involvement in efforts to end hunger in their local community;
NOW, THERFORE, I, Nora Slawik do hereby recognize September, as HUNGER
ACTION MONTH in our CITY OF MAPLEWOOD and I call this observance to the
attention of our citizens.
July 27, 2015
City Council Meeting Minutes 3
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of Resolution of Appreciation for Al Bierbaum – Planning
Commission
Economic Development Coordinator Martin gave the staff report.
Councilmember Juenemann moved to approve the Resolution of Appreciation for
Planning Commissioner Al Bierbaum.
Resolution 15-7-1235
Resolution of Appreciation
WHEREAS, Al Bierbaum has been a member of the Maplewood Planning
Commission since February 8, 2010 and has served faithfully in that capacity to the
present time; and
WHEREAS, the Planning Commission has appreciated Al’s experience, insights
and good judgment; and
WHEREAS, Al has freely given of his time and energy, without compensation, for
the betterment of the City of Maplewood; and
WHEREAS, Al has shown sincere dedication to his duties and has consistently
contributed his leadership, time and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Al Bierbaum is hereby extended our
gratitude and appreciation for his dedicated service.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Recognition of League of Minnesota Cities Legislator of Distinction Awards
for 2015
a. Senator Susan Kent
b. Representative Peter Fischer
City Manager Coleman gave the staff report. Mayor Slawik gave additional information.
Senator Susan Kent and Representative Fischer addressed the council to thank them for
the recognition and give additional information.
G. CONSENT AGENDA
Councilmember Juenemann moved to approve consent agenda items G1-G6.
Seconded by Councilmember Koppen Ayes – All
July 27, 2015
City Council Meeting Minutes 4
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 253,078.53 Checks # 95392 thru # 95427
dated 07/08/15 thru 07/14/15
$ 442,988.55 Disbursements via debits to checking account
dated 07/06/15 thru 07/10/15
$ 110,106.20 Checks #954285 thru #95469
dated 07/15/2015 thru 07/21/2015
$ 378,776.51 Disbursements via debits to checking account
dated 07/13/15 thru 07/17/15
$ 1,184,949.79 Total Accounts Payable
PAYROLL
$ 545,263.72 Payroll Checks and Direct Deposits dated 07/17/15
$ 1,495.33 Payroll Deduction check # 9995039 thru #9995041dates 07/17/15
$ 546,759.05 Total Payroll
$ 1,731,708.84 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of a Conditional Use Permit Review, Our City, Our Neighborhood
Church, 1812 North Saint Paul Road
Councilmember Juenemann moved to approve to review the conditional use permit for
Our City, Our Neighborhood Church, 1812 North Saint Paul Road, again in one year or
sooner if a major problem arises.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
July 27, 2015
City Council Meeting Minutes 5
3. Approval of a Conditional Use Permit Review, Maple Hill Senior Living,
3030 Southlawn Drive
Councilmember Juenemann moved to approve the conditional use permit for Maple Hill
Senior Living and review again in one year.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Approval of Resolution Establishing Pay Rates for Temporary/Seasonal
and Casual Part-Time Employees
Councilmember Juenemann moved to approve to resolution establishing Pay Rates for
Temporary/Seasonal and Casual Part-Time Employees effective August 1, 2015.
Resolution 15-7-1236
WHEREAS, according to the Minnesota Public Employees Labor Relations act,
part-time employees who do not work more than 14 hour per week and
temporary/seasonal employees who work in positions that do not exceed 67 days in a
calendar year, or 100 days for full-time students, are not public employees and are
therefore not eligible for membership in a public employee union.
NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job
classifications are hereby established for temporary/seasonal, casual part-time
employees effective August 1, 2015 upon Council approval.
Accountant $10.00-30.00 per hour
Accounting Technician $9.00-22.00 per hour
Administrative Assistant $9.00-23.00 per hour
Background Investigator $25.00-35.00 per hour
Building Inspector $14.00-35.00 per hour
Building Attendant** $9.00-15.00 per hour
Customer Service Assistant** $9.00-15.00 per hour
CSO $14.50-19.50 per hour
Election Judge $9.00-12.00 per hour
Election Judge - Assistant Chair $9.00-15.00 per hour
Election Precinct Chair $9.00-16.00 per hour
Engineering Aide $9.00-16.00 per hour
Engineering Technician $10.00-16.00 per hour
Fire Maintenance/Engineer *** $15.00 per hour
Firefighter-in-Training (new hire) *** $10.72 per hour
Firefighter/EMT *** $12.86 per hour
Firefighter/Paramedic *** $13.93 per hour
Firefighter/EMT Captain *** $15.00 per hour
Firefighter/Paramedic Captain *** $16.08 per hour
Battalion Chief *** $17.15 per hour
Gardener $9.00-18.00 per hour
Intern $9.00-20.00 per hour
IT Technician $15.00-20.00 per hour
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City Council Meeting Minutes 6
Laborer $9.00-14.00 per hour
Manager-on-Duty Differential** $1.00 per hour
Office Specialist $9.00-18.00 per hour
Receptionist $9.00-16.00 per hour
Recreation Instructor/Leader $9.00-32.00 per hour
Recreation Official $9.00-30.00 per hour
Recreation Worker $9.00-18.00 per hour
Vehicle Technician $9.00-15.00 per hour
Video Coordinator* $11.00-19.00 per hour
Video Technician* $10.00-18.00 per hour
* Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or
less.
** Community Center positions shall receive a $2 per hour differential for working the
following holidays: New Years Eve, New Year’s Day, Memorial Day, July 4th, and the
day after Thanksgiving.
*** Fire Department positions shall receive a $2 per hour differential for working the
following holidays: New Year’s Day, Memorial Day, July 4th, Labor Day,
Thanksgiving Day and Christmas Day.
BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions
setting pay rates for these pay classifications; and,
BE IT FURTHER RESOLVED, that the City Manager shall have the authority to
set the pay rate within the above ranges.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Approval of Schedule of Fees Pursuant to Maplewood Tree Ordinance
Councilmember Juenemann moved to approve the resolution setting the Tree
Replacement Fee.
Resolution 15-7-1237
Resolution Setting the Tree Replacement Fee
WHEREAS, the Maplewood City Council has adopted a tree ordinance which
establishes minimum standards for tree preservation and mitigation of environmental
impacts resulting from tree removal.
WHEREAS, the ordinance requires that the City Council approve a tree
replacement schedule which outlines the conversion factors for replacement trees
annually by resolution.
WHEREAS, the City reviewed the cost of replacement trees to determine the tree
replacement fee; and
WHEREAS, the Maplewood City Council hereby sets the tree replacement fee as
follows:
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City Council Meeting Minutes 7
• $60 per caliper inch of trees that cannot be replaced on site
NOW, THEREFORE BE IT RESOLVED, that the City of Maplewood adopts the
above mentioned tree replacement fee schedule.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
6. Approval of a Temporary Lawful Gambling – Local Permit for the St. Paul
East Parks Lions Club, 2100 White Bear Avenue
Councilmember Juenemann moved to approve the Temporary Lawful Gambling-Local
Permit for the St. Paul East Parks Lions Club, for the Children’s Activity Fundraiser at
the Maplewood Community Center on Thursday, August 13, 2015.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Consideration of Appeal of Decision to Deny Small Kennel License –
Cynthia Birchem, 1262 Belmont Lane E
Director, Citizen Services/City Clerk Haag gave the staff report and answered questions
of the council. Applicant Cynthia Birchem addressed the council to provide additional
information and answer questions of the council. Business License Office Specialist
Michelle Larson addressed the council and provided additional details of the process to
obtain a Small Kennel License.
Councilmember Abrams moved to deny the small kennel license and dog permit for the
third dog due to the fact that 71% of the owner/occupants affected by the license and
permit strongly objected to the approval. The applicant will be notified by certified letter
that the dog can no longer be at the residence located at 1262 Belmont Lane E. by
August 28, 2015.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Consideration of a Resolution Adopting the 2016-2020 Capital Improvement
July 27, 2015
City Council Meeting Minutes 8
Plan
Finance Director Bauman gave the staff report. City Manager Coleman gave additional
information and answered questions of the council.
Councilmember Abrams moved to approve the resolution adopting the 2016-2010
Capital Improvement Plan.
Resolution 15-7-1238
Resolution Adopting the
2016-2020 Capital Improvement Plan
WHEREAS, the 2016-2020 Capital Improvement Plan coordinates the timing and
financing of major equipment purchases and construction projects, and
WHEREAS, the 2016-2020 Capital Improvement Plan is a planning tool for City
staff and elected officials, and
WHEREAS, it is important to follow the construction and financing schedule
contained in the Capital Improvement Plan in order to fully utilize the City’s engineering
staff and manage the need for consultant engineers, and
NOW THEREFORE, BE IT RESOLVED, that the 2016-2020 Capital
Improvement Plan is hereby adopted as a planning document, and
BE IT FURTHER RESOLVED, the construction and financing schedule
contained in the Capital Improvement Plan will be followed to the greatest extent
possible.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Consideration of an Ordinance Amendment to Allow Temporary Exterior
Sales in Business Commercial Districts – First Reading
Economic Development Coordinator Martin gave the staff report and answered
questions of the council. Director, Citizen Services/City Clerk Haag provided additional
information.
Councilmember Juenemann moved to approve the first reading of the ordinance
amending Section 44-511 adding an additional permitted use allowing temporary exterior
sales in BC (business commercial) districts. Staff is to research days allowed for
temporary exterior sales in a calendar year for council consideration at the second
reading.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Consideration of Improvements to City Hall Variable Air Volume Boxes,
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City Council Meeting Minutes 9
Controls, and Systems Integration
Public Works Director/City Engineer Thompson gave the staff report.
Councilmember Abrams moved to approve the improvements to city hall variable air
volume boxes, controls, and systems integration with Trane Building Services and
approve the Public Works Director is authorized to sign the Trane Building Services
proposal in order to proceed with improvements in the amount of $75,477.00 and the
Finance Director is authorized to make the appropriate budget adjustments to account
for the purchase.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
5. Consideration of a Resolution Ordering Preparation of Feasibility Study,
Lakewood/Sterling Area Street Improvements, City Project 15-11
Public Works Director/City Engineer Thompson gave the staff report.
Councilmember Abrams moved the resolution ordering the preparation of a Feasibility
Study for City Project 15-11, Lakewood/Sterling Area Street Improvements.
Resolution 15-7-1239
Ordering Preparation of a Feasibility Study
WHEREAS, it is proposed to make improvements to the Lakewood/Sterling Area
including that segment of Sterling Street from Londin Lane to Linwood Avenue, all of
which is depicted in the attached map, hereby called City Project 15-11 and to assess
the benefited property for all or a portion of the cost of the improvement, pursuant to
Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA:
That the proposed improvement be referred to the city engineer for study and
that he is instructed to report to the council with all convenient speed advising the
council in a preliminary way as to whether the proposed improvement is
necessary, cost effective and feasible, and as to whether it should best be made
as proposed or in connection with some other improvement, and the estimated
cost of the improvement as recommended.
FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare
this feasibility report.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
6. Consideration to Change to the Rules of Procedure for City Council
July 27, 2015
City Council Meeting Minutes 10
Meetings – Section 9 Decorum and Its Enforcement
Director, Citizen Services/City Clerk Haag gave the staff report.
Councilmember Koppen moved to approve the changes to the Rules of Procedure for
City Council Meetings incorporating Rules of Civility for Our Community.
Seconded by Councilmember Abrams Ayes – All
The motion passed.
7. Call Special Meeting of the City Council to Canvass the Results of the
August 11, 2015 Primary Election
Director, Citizen Services/City Clerk Haag gave the staff report.
Councilmember Koppen moved to approve a special meeting for the purpose of
convening as the canvassing board on Friday, August 14, 2015 at 4:00 p.m. in council
chambers.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
8. Status of Labor Contract Negotiations - Intent to Close Meeting per
Minnesota State Statute §13D.03
a. International Association of Fire Fighters, Fire Fighters Local 4470-
Fire Fighters
b. International Association of Fire Fighters, Fire Fighters Local 4470-
Officers
Assistant City Manager/Human Resource Director introduced the staff report. City
Attorney Kantrud stated the meeting will be closed to discuss the status of labor contract
negotiations as permitted by Minnesota State Statute §13D.03.
The following were present during the closed session, Mayor Slawik, Councilmember
Abrams, Councilmember Cardinal, Councilmember Juenemann, Councilmember
Koppen, City Manager Coleman, Assistant City Manager/Human Resource Director
Funk, Fire Chief Lukin and Director, Citizen Services/City Clerk Haag.
Councilmember Juenemann moved to close the meeting at 8:37 p.m. as permitted by
Minnesota State Statute §13D.03 to discuss the status of labor contract negotiations.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Mayor Slawik opened the meeting at 8:58 p.m.
Assistant City Manager/Human Resource Director Funk summarized the closed session
meeting.
July 27, 2015
City Council Meeting Minutes 11
Councilmember Cardinal moved to approve the 2015-2016 Collective Bargaining
Agreement for International Association of Fire Fighters, Fire Fighters Local 4470- Fire
Fighters and authorize the Mayor and City Manager to execute said contracts on behalf
of the City.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Councilmember Cardinal moved to approve the 2015-2016 Collective Bargaining
Agreement for International Association of Fire Fighters, Fire Fighters Local 4470- Fire
Officers and authorize the Mayor and City Manager to execute said contracts on behalf
of the City.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATION
1. Richard Currie
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
City Manager Coleman gave the update to the council calendar.
N. COUNCIL PRESENTATIONS
1. National Night Out
Councilmember Juenemann reminded residents to organize a neighborhood party for
National Night Out on Tuesday, August 4th.
Councilmember Juenemann reported on a letter the council members received from Joe
Fox that was addressed to the Fire Chief and Police Chief thanking them for their work
at the Ramsey County Fair.
2. Green Business Expo
Councilmember Abrams reported on the planning meeting she attended earlier in the
day for the Green Business Expo that will be held on October 27, 2015. She then
reported on an article in Maplewood Living about the City of Maplewood holding a
breakfast at the Maplewood Community Center called Energize Your Business that will
be held on September 15, 2015.
July 27, 2015
City Council Meeting Minutes 12
3. Cable Commission
Councilmember Abrams reported that there are two addition Cable Commission
meetings, a By-Law Committee meeting, and a meeting of the Finance Committee in
August.
4. St. Jerome’s Anniversary
Mayor Slawik announced that St. Jerome’s Catholic Church is celebrating their 75th
anniversary on August 9th. Councilmember Juenemann and Councilmember Cardinal
read the proclamation declaring August 9th as St. Jerome’s Day in the City of
Maplewood. There will be a celebration at St. Jerome’s on August 9th from 10:00 a.m. to
4:00 p.m.
5. Lookout Park Neighborhood Meeting
Mayor Slawik reported on the Lookout Park Neighborhood meeting she attended with
Police Chief Schnell, Fire Chief Lukin and City Manager Coleman.
Councilmember Juenemann mentioned that September was declared Hunger Action
Month in Maplewood. There will be drop sites for dropping off food contributions at the
Maplewood Community Center, Nature Center, Public Works Building and City Hall.
ADJOURNMENT
Mayor Slawik adjourned the meeting at 9:27 p.m.