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HomeMy WebLinkAbout07-27-2015 City Council Meeting Minutes July 27, 2015 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, July 27, 2015 Council Chambers, City Hall Meeting No. 14-15 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:10 p.m. by Mayor Slawik. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: N1 National Night Out N2 Green Business Expo N3 Cable Commission N4 St. Jerome’s Anniversary N5 Lookout Park Neighborhood Meeting G6 Approval of a Temporary Lawful Gambling – Local Permit for the St. Paul East Parks Lions Club, 2100 White Bear Avenue Councilmember Abrams moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of July 13, 2015 City Council Workshop Minutes Councilmember Cardinal moved to approve the July 13, 2015 City Council Workshop Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. July 27, 2015 City Council Meeting Minutes 2 2. Approval of July 13, 2015 City Council Meeting Minutes Councilmember Juenemann moved to approve the July 13, 2015 City Council Meeting Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Approval of Proclamation Designating September as Hunger Action Month City Manager Coleman gave the staff report. Heather Olson, Corporate Engagement Manager for Second Harvest Heartland addressed the council to give additional information. Councilmember Juenemann moved to approve the Proclamation Designating September as Hunger Action Month in Maplewood. Proclamation September is Hunger Action Month WHEREAS, hunger and poverty are issues of grave concern in the United States, the State of Minnesota and the City of Maplewood; and WHEREAS, the City of Maplewood is committed to taking steps to raise awareness about the need to combat hunger in every part of our city and to provide additional resources that citizens of Maplewood need; and WHEREAS, the City of Maplewood is committed to working with Second Harvest Heartland in educating people about the role and importance of food banks in addressing hunger and raising awareness of the need to devote more resources and attention to hunger issues; and WHEREAS, more than one in 10 individuals in Minnesota rely on food provided by Second Harvest Heartland and Minnesota’s Feeding America Food Banks annually; and WHEREAS, Second Harvest Heartland distributed more than 89 million pounds of food in 2014 through its network of food shelves, pantries and other partner programs; and WHEREAS, food banks across the country, including Second Harvest Heartland – will host numerous events throughout the month of September to bring awareness and attention to encourage involvement in efforts to end hunger in their local community; NOW, THERFORE, I, Nora Slawik do hereby recognize September, as HUNGER ACTION MONTH in our CITY OF MAPLEWOOD and I call this observance to the attention of our citizens. July 27, 2015 City Council Meeting Minutes 3 Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of Resolution of Appreciation for Al Bierbaum – Planning Commission Economic Development Coordinator Martin gave the staff report. Councilmember Juenemann moved to approve the Resolution of Appreciation for Planning Commissioner Al Bierbaum. Resolution 15-7-1235 Resolution of Appreciation WHEREAS, Al Bierbaum has been a member of the Maplewood Planning Commission since February 8, 2010 and has served faithfully in that capacity to the present time; and WHEREAS, the Planning Commission has appreciated Al’s experience, insights and good judgment; and WHEREAS, Al has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Al has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Al Bierbaum is hereby extended our gratitude and appreciation for his dedicated service. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Recognition of League of Minnesota Cities Legislator of Distinction Awards for 2015 a. Senator Susan Kent b. Representative Peter Fischer City Manager Coleman gave the staff report. Mayor Slawik gave additional information. Senator Susan Kent and Representative Fischer addressed the council to thank them for the recognition and give additional information. G. CONSENT AGENDA Councilmember Juenemann moved to approve consent agenda items G1-G6. Seconded by Councilmember Koppen Ayes – All July 27, 2015 City Council Meeting Minutes 4 The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 253,078.53 Checks # 95392 thru # 95427 dated 07/08/15 thru 07/14/15 $ 442,988.55 Disbursements via debits to checking account dated 07/06/15 thru 07/10/15 $ 110,106.20 Checks #954285 thru #95469 dated 07/15/2015 thru 07/21/2015 $ 378,776.51 Disbursements via debits to checking account dated 07/13/15 thru 07/17/15 $ 1,184,949.79 Total Accounts Payable PAYROLL $ 545,263.72 Payroll Checks and Direct Deposits dated 07/17/15 $ 1,495.33 Payroll Deduction check # 9995039 thru #9995041dates 07/17/15 $ 546,759.05 Total Payroll $ 1,731,708.84 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of a Conditional Use Permit Review, Our City, Our Neighborhood Church, 1812 North Saint Paul Road Councilmember Juenemann moved to approve to review the conditional use permit for Our City, Our Neighborhood Church, 1812 North Saint Paul Road, again in one year or sooner if a major problem arises. Seconded by Councilmember Koppen Ayes – All The motion passed. July 27, 2015 City Council Meeting Minutes 5 3. Approval of a Conditional Use Permit Review, Maple Hill Senior Living, 3030 Southlawn Drive Councilmember Juenemann moved to approve the conditional use permit for Maple Hill Senior Living and review again in one year. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval of Resolution Establishing Pay Rates for Temporary/Seasonal and Casual Part-Time Employees Councilmember Juenemann moved to approve to resolution establishing Pay Rates for Temporary/Seasonal and Casual Part-Time Employees effective August 1, 2015. Resolution 15-7-1236 WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time employees effective August 1, 2015 upon Council approval. Accountant $10.00-30.00 per hour Accounting Technician $9.00-22.00 per hour Administrative Assistant $9.00-23.00 per hour Background Investigator $25.00-35.00 per hour Building Inspector $14.00-35.00 per hour Building Attendant** $9.00-15.00 per hour Customer Service Assistant** $9.00-15.00 per hour CSO $14.50-19.50 per hour Election Judge $9.00-12.00 per hour Election Judge - Assistant Chair $9.00-15.00 per hour Election Precinct Chair $9.00-16.00 per hour Engineering Aide $9.00-16.00 per hour Engineering Technician $10.00-16.00 per hour Fire Maintenance/Engineer *** $15.00 per hour Firefighter-in-Training (new hire) *** $10.72 per hour Firefighter/EMT *** $12.86 per hour Firefighter/Paramedic *** $13.93 per hour Firefighter/EMT Captain *** $15.00 per hour Firefighter/Paramedic Captain *** $16.08 per hour Battalion Chief *** $17.15 per hour Gardener $9.00-18.00 per hour Intern $9.00-20.00 per hour IT Technician $15.00-20.00 per hour July 27, 2015 City Council Meeting Minutes 6 Laborer $9.00-14.00 per hour Manager-on-Duty Differential** $1.00 per hour Office Specialist $9.00-18.00 per hour Receptionist $9.00-16.00 per hour Recreation Instructor/Leader $9.00-32.00 per hour Recreation Official $9.00-30.00 per hour Recreation Worker $9.00-18.00 per hour Vehicle Technician $9.00-15.00 per hour Video Coordinator* $11.00-19.00 per hour Video Technician* $10.00-18.00 per hour * Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less. ** Community Center positions shall receive a $2 per hour differential for working the following holidays: New Years Eve, New Year’s Day, Memorial Day, July 4th, and the day after Thanksgiving. *** Fire Department positions shall receive a $2 per hour differential for working the following holidays: New Year’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day and Christmas Day. BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for these pay classifications; and, BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of Schedule of Fees Pursuant to Maplewood Tree Ordinance Councilmember Juenemann moved to approve the resolution setting the Tree Replacement Fee. Resolution 15-7-1237 Resolution Setting the Tree Replacement Fee WHEREAS, the Maplewood City Council has adopted a tree ordinance which establishes minimum standards for tree preservation and mitigation of environmental impacts resulting from tree removal. WHEREAS, the ordinance requires that the City Council approve a tree replacement schedule which outlines the conversion factors for replacement trees annually by resolution. WHEREAS, the City reviewed the cost of replacement trees to determine the tree replacement fee; and WHEREAS, the Maplewood City Council hereby sets the tree replacement fee as follows: July 27, 2015 City Council Meeting Minutes 7 • $60 per caliper inch of trees that cannot be replaced on site NOW, THEREFORE BE IT RESOLVED, that the City of Maplewood adopts the above mentioned tree replacement fee schedule. Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Approval of a Temporary Lawful Gambling – Local Permit for the St. Paul East Parks Lions Club, 2100 White Bear Avenue Councilmember Juenemann moved to approve the Temporary Lawful Gambling-Local Permit for the St. Paul East Parks Lions Club, for the Children’s Activity Fundraiser at the Maplewood Community Center on Thursday, August 13, 2015. Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consideration of Appeal of Decision to Deny Small Kennel License – Cynthia Birchem, 1262 Belmont Lane E Director, Citizen Services/City Clerk Haag gave the staff report and answered questions of the council. Applicant Cynthia Birchem addressed the council to provide additional information and answer questions of the council. Business License Office Specialist Michelle Larson addressed the council and provided additional details of the process to obtain a Small Kennel License. Councilmember Abrams moved to deny the small kennel license and dog permit for the third dog due to the fact that 71% of the owner/occupants affected by the license and permit strongly objected to the approval. The applicant will be notified by certified letter that the dog can no longer be at the residence located at 1262 Belmont Lane E. by August 28, 2015. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Consideration of a Resolution Adopting the 2016-2020 Capital Improvement July 27, 2015 City Council Meeting Minutes 8 Plan Finance Director Bauman gave the staff report. City Manager Coleman gave additional information and answered questions of the council. Councilmember Abrams moved to approve the resolution adopting the 2016-2010 Capital Improvement Plan. Resolution 15-7-1238 Resolution Adopting the 2016-2020 Capital Improvement Plan WHEREAS, the 2016-2020 Capital Improvement Plan coordinates the timing and financing of major equipment purchases and construction projects, and WHEREAS, the 2016-2020 Capital Improvement Plan is a planning tool for City staff and elected officials, and WHEREAS, it is important to follow the construction and financing schedule contained in the Capital Improvement Plan in order to fully utilize the City’s engineering staff and manage the need for consultant engineers, and NOW THEREFORE, BE IT RESOLVED, that the 2016-2020 Capital Improvement Plan is hereby adopted as a planning document, and BE IT FURTHER RESOLVED, the construction and financing schedule contained in the Capital Improvement Plan will be followed to the greatest extent possible. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Consideration of an Ordinance Amendment to Allow Temporary Exterior Sales in Business Commercial Districts – First Reading Economic Development Coordinator Martin gave the staff report and answered questions of the council. Director, Citizen Services/City Clerk Haag provided additional information. Councilmember Juenemann moved to approve the first reading of the ordinance amending Section 44-511 adding an additional permitted use allowing temporary exterior sales in BC (business commercial) districts. Staff is to research days allowed for temporary exterior sales in a calendar year for council consideration at the second reading. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Consideration of Improvements to City Hall Variable Air Volume Boxes, July 27, 2015 City Council Meeting Minutes 9 Controls, and Systems Integration Public Works Director/City Engineer Thompson gave the staff report. Councilmember Abrams moved to approve the improvements to city hall variable air volume boxes, controls, and systems integration with Trane Building Services and approve the Public Works Director is authorized to sign the Trane Building Services proposal in order to proceed with improvements in the amount of $75,477.00 and the Finance Director is authorized to make the appropriate budget adjustments to account for the purchase. Seconded by Councilmember Juenemann Ayes – All The motion passed. 5. Consideration of a Resolution Ordering Preparation of Feasibility Study, Lakewood/Sterling Area Street Improvements, City Project 15-11 Public Works Director/City Engineer Thompson gave the staff report. Councilmember Abrams moved the resolution ordering the preparation of a Feasibility Study for City Project 15-11, Lakewood/Sterling Area Street Improvements. Resolution 15-7-1239 Ordering Preparation of a Feasibility Study WHEREAS, it is proposed to make improvements to the Lakewood/Sterling Area including that segment of Sterling Street from Londin Lane to Linwood Avenue, all of which is depicted in the attached map, hereby called City Project 15-11 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare this feasibility report. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Consideration to Change to the Rules of Procedure for City Council July 27, 2015 City Council Meeting Minutes 10 Meetings – Section 9 Decorum and Its Enforcement Director, Citizen Services/City Clerk Haag gave the staff report. Councilmember Koppen moved to approve the changes to the Rules of Procedure for City Council Meetings incorporating Rules of Civility for Our Community. Seconded by Councilmember Abrams Ayes – All The motion passed. 7. Call Special Meeting of the City Council to Canvass the Results of the August 11, 2015 Primary Election Director, Citizen Services/City Clerk Haag gave the staff report. Councilmember Koppen moved to approve a special meeting for the purpose of convening as the canvassing board on Friday, August 14, 2015 at 4:00 p.m. in council chambers. Seconded by Councilmember Juenemann Ayes – All The motion passed. 8. Status of Labor Contract Negotiations - Intent to Close Meeting per Minnesota State Statute §13D.03 a. International Association of Fire Fighters, Fire Fighters Local 4470- Fire Fighters b. International Association of Fire Fighters, Fire Fighters Local 4470- Officers Assistant City Manager/Human Resource Director introduced the staff report. City Attorney Kantrud stated the meeting will be closed to discuss the status of labor contract negotiations as permitted by Minnesota State Statute §13D.03. The following were present during the closed session, Mayor Slawik, Councilmember Abrams, Councilmember Cardinal, Councilmember Juenemann, Councilmember Koppen, City Manager Coleman, Assistant City Manager/Human Resource Director Funk, Fire Chief Lukin and Director, Citizen Services/City Clerk Haag. Councilmember Juenemann moved to close the meeting at 8:37 p.m. as permitted by Minnesota State Statute §13D.03 to discuss the status of labor contract negotiations. Seconded by Councilmember Koppen Ayes – All The motion passed. Mayor Slawik opened the meeting at 8:58 p.m. Assistant City Manager/Human Resource Director Funk summarized the closed session meeting. July 27, 2015 City Council Meeting Minutes 11 Councilmember Cardinal moved to approve the 2015-2016 Collective Bargaining Agreement for International Association of Fire Fighters, Fire Fighters Local 4470- Fire Fighters and authorize the Mayor and City Manager to execute said contracts on behalf of the City. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Cardinal moved to approve the 2015-2016 Collective Bargaining Agreement for International Association of Fire Fighters, Fire Fighters Local 4470- Fire Officers and authorize the Mayor and City Manager to execute said contracts on behalf of the City. Seconded by Councilmember Koppen Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. Richard Currie M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Coleman gave the update to the council calendar. N. COUNCIL PRESENTATIONS 1. National Night Out Councilmember Juenemann reminded residents to organize a neighborhood party for National Night Out on Tuesday, August 4th. Councilmember Juenemann reported on a letter the council members received from Joe Fox that was addressed to the Fire Chief and Police Chief thanking them for their work at the Ramsey County Fair. 2. Green Business Expo Councilmember Abrams reported on the planning meeting she attended earlier in the day for the Green Business Expo that will be held on October 27, 2015. She then reported on an article in Maplewood Living about the City of Maplewood holding a breakfast at the Maplewood Community Center called Energize Your Business that will be held on September 15, 2015. July 27, 2015 City Council Meeting Minutes 12 3. Cable Commission Councilmember Abrams reported that there are two addition Cable Commission meetings, a By-Law Committee meeting, and a meeting of the Finance Committee in August. 4. St. Jerome’s Anniversary Mayor Slawik announced that St. Jerome’s Catholic Church is celebrating their 75th anniversary on August 9th. Councilmember Juenemann and Councilmember Cardinal read the proclamation declaring August 9th as St. Jerome’s Day in the City of Maplewood. There will be a celebration at St. Jerome’s on August 9th from 10:00 a.m. to 4:00 p.m. 5. Lookout Park Neighborhood Meeting Mayor Slawik reported on the Lookout Park Neighborhood meeting she attended with Police Chief Schnell, Fire Chief Lukin and City Manager Coleman. Councilmember Juenemann mentioned that September was declared Hunger Action Month in Maplewood. There will be drop sites for dropping off food contributions at the Maplewood Community Center, Nature Center, Public Works Building and City Hall. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:27 p.m.