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Home My WebLink About2015-08-12 HEDC Packet AGENDA CITY OF MAPLEWOOD HOUSING AND ECONOMIC DEVELOPMENT COMMISSION Wednesday, August 12, 2015 7:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. July 8, 2015 5. New Business: a. HEDC Business Engagement Outreach Events b. 2014 Code Enforcement Mid-Year Report 6. Unfinished Business: 7. Visitor Presentations: 8. Commission Presentations: 9. Staff Presentations: a. Development Summary (No Report) b. September Update of Loan Program, Larkin Dance Studio (No Report) 10. Adjourn MINUTES OF THE HOUSING AND ECONOMIC DEVELOPMENT COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA 7:00 P.M., WEDNESDAY, JULY 8, 2015 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:13 p.m. by Chairperson Wessel. 2. ROLL CALL Commissioners Spencer Gansluckner, Commissioner Present Mark Jenkins, Commissioner Present Absent Jennifer Lewis , Commissioner Joy Tkachuck, Vice Chair Present Absent Dennis Unger, Commissioner Warren Wessel, Chairperson Present Staff Michael Martin, Planner, Economic Development Coordinator Melinda Coleman, City Manager 3. APPROVAL OF AGENDA Staff added 9 b. Commission Vacancies under Staff Presentations to the agenda. Commissioner Tkachuck moved to approve the agenda as amended. Seconded by Commissioner Jenkins . Ayes – All The motion passed. 4. APPROVAL OF MINUTES Commissioner Gansluckner was incorrectly noted as abstaining from approval of the November 2014 HEDC minutes, it should have been Commissioner Lewis abstaining since she was absent from the November meeting. Commissioner Tkachuck moved to approve the minutes for May 13, 2015 as amended. Seconded by Commissioner Gansluckner. Ayes – Commissioner’s Gansluckner, Jenkins, Tkachuck & Unger Abstention – Chairperson Wessel The motion passed. 5. NEW BUSINESS a. Partners in Energy – Review of Maplewood’s Energy Action Plan i. Environmental Planner, Shann Finwall gave the presentation on Partners in Energy and answered questions of the commission. Planner Finwall introduced the Partners in Energy Program Manager, Tami Gunderzik. July 8, 2015 1 Housing and Economic Development Commission Meeting Minutes ii. Partners in Energy Program Manager, Tami Gunderzik addressed and answered questions of the commission. iii. Building Official, Nick Carver answered questions of the commission. No action was needed. b. Maplewood Parks System Plan i. Parks Director, James Taylor gave the Maplewood Parks System Plan and answered questions of the commission. No action was needed. c. Approval of the 2016 – 2020 Capital Improvement Plan i. Planner, Economic Development Coordinator gave the presentation on the 2016 – 2020 CIP and answered questions of the commission. ii. City Manager, Melinda Coleman answered questions of the commission regarding the 2016 – 2020 CIP. iii. Building Official, Nick Carver addressed the commission. The commission felt strongly about including the Maplewood Parks Master Plan and Gas Franchise fee costs integrated into the table for the 2016 – 2020 CIP Plan. Commissioner Jenkins moved to approve the 2016 – 2020 CIP Plan with the revision to integrate the Maplewood Parks Master Plan and Gas Franchise fee costs into the CIP which is left up to the City Manager, Melinda Coleman and Finance Director, Gayle Bauman. Seconded by Commissioner Gansluckner. Ayes – All The motion passed. d. Update on Council Goals – Economic Development i. Planner, Economic Development Director, Michael Martin gave an update on the 3 city council goals. - Document the available commercial space and work to occupy at least 50 percent of the space in the next 2-3 years. - Work with bordering cities along Century Avenue to come up with a unified vision for the corridor. - Continue and build off the work done so far in the Gladstone neighborhood. e. Election of Officers (No Report) Commissioner Jenkins moved to recommend Commissioner Spencer Gansluckner as Chairperson. Seconded by Commissioner Tkachuck. Ayes – Chairperson Wessel, Commissioners Jenkins, Tkachuck, & Unger Abstention – Commissioner Gansluckner The motion passed. July 8, 2015 2 Housing and Economic Development Commission Meeting Minutes Chairperson Wessel moved to recommend Commissioner Joy Tkachuck as Vice Chairperson. Seconded by Commissioner Jenkins. Ayes – Chairperson Wessel, Commissioner’s Gansluckner, Jenkins & Unger Abstention – Commissioner Tkachuck The motion passed. 6. UNFINISHED BUSINESS None. 7. VISITOR PRESENTATIONS None. 8. COMMISSION PRESENTATIONS None. 9. STAFF PRESENTATIONS a. Development Summary i. Planner, Economic Development Coordinator gave the summary on development in the City of Maplewood. - New medical office building at 2001 Beam Avenue called PrairieCare, the city currently has a building permit in the review process. - Easements for Sherman and Associates for the Gladstone area. - A CUP for used motor vehicles at 2020 Rice Street, Maplewood Collision Center. - A building expansion at Minnesota Women’s Center at 2603 White Bear Avenue. - Staff just received a proposal for a 12½ acre piece of property in the Legacy Village area where someone is proposing 150 market rate apartments that would be split between three different buildings. b. Commission Vacancies i. City Manager, Melinda Coleman updated the commission on vacancies on the boards and commissions. There is one opening on the HEDC commission. The city has advertised in the Maplewood Living and Maplewood Review. If the commission knows of people interested in serving on boards and commission for the City of Maplewood, please let staff know. 10. ADJOURNMENT Chairperson Wessel adjourned the meeting at 9:18 p.m. July 8, 2015 3 Housing and Economic Development Commission Meeting Minutes MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP,Economic Development Coordinator DATE: August 5,2015 SUBJECT: HEDC Business Engagement Outreach Events Introduction In October of this year and January of 2016, the city of Maplewood will be hosting business engagement outreach events. Both the October 15, 2015 Community Engagement Breakfast and the January 14, 2016 State of Maplewood Luncheon are in alignment with the housing and economic development commission’sandthe Maplewood City Council’sStrategic Priorities. Discussion The city of Maplewood previously hosted two successful events at the Maplewood Community Center designed to engage and build relationships with local businesses. The first, the Latino Roundtable Networking event, was held on September 18, 2014 and attracted nearly 100 business owners and professionals. The second, the Multi-Cultural Business Networking event was held on February 26, 2015 and attracted more than400 business owners and professionals. Survey feedback from attendees indicated a strong appreciation for the support Maplewood demonstrated by hosting these events and a high degree of interest in attending future events.Attached to this report isan outline of the two upcoming events. Also, the attachment provides an overview of the Maplewood Awards program, which is intended to inspire, recognize and reward business achievements in terms of growth, environmental awareness and contributions to the community. Recommendation Select two members to site on awards committee. Attachments 1. HEDC Business Engagement Outreach Events HEDC Business Engagement Outreach Events The City of Maplewoodpreviouslyhosted two successful events at the Maplewood Community Center designedto engage and build relationships with local businesses. The first, the Latino Roundtable Networking event, was held on September 18, 2014 and attracted nearly 100 business owners and professionals. The second, the Multi-Cultural Business Networking event was held on February26, 2015 and attracted over 400 business owners and professionals. Survey feedback from attendees indicated a strong appreciation for the support Maplewood demonstrated by hosting these events and a high degree of interest in attending future events. Building on the success of these two business events, the purpose of the current Business Engagement Initiative is to move forward with the implementation of the Economic Development Priorities adopted by the Maplewood Economic Development Commission (which has transitioned to HEDC – Housing and Economic Development Commission) on September 29, 2012, as well as the new City Council Strategic Priorities for the City of Maplewood. Both the October 15, 2015 Community Engagement Breakfast and the January 14, 2016 State of Maplewood Luncheon are in alignment with HEDC’s and Maplewood’s Strategic Priorities. As outlined inHEDC’sEconomic Development Priorities,the following activitiesare proposed: I.Annual and/or semi-annual events sponsored by the City willbe held at the Maplewood Community Center. These events willserve to engage the business community and facilitate relationship building. For example, a mayor’s breakfast or luncheon willfeature speakers and information on timely and relevant topics relative to city facilities, programs, initiatives, and services. II.Development of a database of Maplewood businesses/organizationsthat includeemail addresses which willallow the City to reach a broader base of businesses through electronic communications. Email messages willbe sent with content about City facilities and events. As stated in the City Council’sStrategic Plan, the October 15, 2015Community Engagement Breakfast and the January 14, 2016 State of Maplewood Luncheon support each of the five Strategic Priorities and Key Outcome Indicatorsin the following ways: I.Financial Sustainability Information about city facilities, equipment, infrastructure, programs, and other services offered by the Citywill be shared with the businesses and organizations that attend these events. This will result in a heightened awarenessof city services, increased transparency regarding services and costs, and a better understanding of why these services and programs are necessary for a thriving business environment. II.Coordinated Communications The main goal in hosting business and community events is to facilitate meaningful dialogue that will result in increased engagement and generate feedback that the Cityof Maplewoodcan use to improve their ability to meet the needs of its businesses and citizens. III.Effective Governance Improving the quantity and quality of City communications including interactions and relationship buildingwith Maplewood businesses, organizations, and residents will have a positive impact on customer satisfaction ratings. IV.Targeted Redevelopment Increased City outreach, engagement and communication with businesses and organizations will enable the City to identify and support businessesthat may be ready toexpand. It will also providesupport to businesses that may want to relocate to Maplewood and/or start a business in Maplewood, and create a vibrant business community. V.Operational Effectiveness Increased City outreach, engagement and communication with businessesand organizations will assist the City in gathering feedback on issues related to operational efficiency and quality of service delivery as well as identifying emerging needs and trends. VI.HEDC’s Role HEDC’s specific responsibilities for the October15, 2015 Community Engagement Breakfast and the January14, 2016 State of Maplewood Luncheon isas follows: a.Create a Maplewood Awardsprogram to inspire, recognize and reward business achievements in terms of growth, environmental awareness and contributions to the community. The program will providea unique opportunity to position and strengthen Maplewood’s brand, as well as that of the award recipients. It will cultivate support in the business community which will increasecommunity engagement and provide more effective communication between the City, businesses, and organizations. This communication will generatefeedback to the Citythatcanbeuse to improve itsability tomeet the needs of stakeholders. b.The initial roll-out of the Maplewood Awardsprogram will include the following three awards: 1.The Entrepreneurship/Innovation/Growth Award is an external incentive for Maplewood businesses and entrepreneurs to establish and achieve aggressive goalsthat result in the creation of new businesses and improvements to existing businesses. This will increase annual revenue, sales, and job opportunities.In turn, Maplewood will benefit from additional tax revenue that will contribute to the City’s financial sustainability,as well as a reduction in vacant commercial property supporting the City’s targeted redevelopmentgoal. 2.TheEnvironmental Sustainability Award is an external incentive for Maplewood businesses to improve their energy conservation and waste disposal policies, practices and operational procedures which will yield cost savings and improvements to their bottom line. Reducing costs will free up resources that can then be used to grow the business. As a result of this growth, Maplewood will benefitfrom the additional tax revenue. 3.The Community Contribution award is an external incentive for Maplewood businesses to increase the level of their engagement, support and contributions to the community. This award is to honor Maplewood businesses that have improved their ability to attract, engage, and retain employees who value social responsibility. Social responsibility is linked to improved organizational performance. Maplewood will benefit from a more engaged citizenry which will improveits operational effectivenessand coordinated communicationsefforts. c. HEDC will serve as the chair of the awards committee which will be comprised of five members – two HEDCmembers, two council members and onemember of the Planning Commission(staff will provide support). The Criteria forthese three awardsis as follows: 1.Entrepreneurship/Innovation/Growth Criterion includesa measurableincrease (at least25%) year over year (at least threeyears) in terms of numbers of new hires and/or new jobs created. 2.Environmental Sustainability Criterion includesenergy and waste management practices that protect and preserve the environment 3.Community Contribution Criterionincludesfinancial or in-kind contributions that benefit the communityas a whole. 4.HEDC will recommend approval ofthe nomination, evaluation, rating, and recommendation processes.The awards committee will be responsiblefor selecting, evaluating, rating, and recommending the nominees. The evaluation and rating process willinclude a numerical scoring scale (ranging from 1 – 5 including specific benchmarks that have been predetermined. 5.HEDC will recommend approval of the award components which include the following: 1.Plaque 2.Feature article in the Maplewood Newsletter 3.VIP invitations to Maplewood Business Engagement Events 4.Recognition at the annual State of Maplewood Luncheon 5.Photo-ops with City leaders HEDC will open bothevents, greet guests, and introduce the Maplewood Awardsprogramat the Octoberevent. They will assist the Mayor in presenting theawards at the JanuaryState of Maplewood Luncheon.Both of these events will be held at the Maplewood Community Center. Community Engagement Breakfast(October 15, 2015) The purpose of this event is tofacilitateoutcomes from the Economic Development Priorities and the City Council Strategic Priorities for the City of Maplewood. The event features a complimentary breakfast and a panel of presenters from government, education, and businesseswho will share highlights about what they are doing to ensure a stronger and more vibrant future for Maplewood. Another highlight of the event will be the announcement of the new Maplewood Awards program which is designed to inspire, motivate, reward and reinforce business andcommunity achievement in the areas of environmental awareness, economic growth and community contributions. RSVP of up to 50-75 attendees from the community representing government, education and business will enjoy a complimentary breakfast as well as a panel discussion moderated by Mayor Nora Slawik. *Expenses for the event will be covered by sponsors. Event Schedule: 7:00AM – 7:15AMGuest Arrivals and Greeting (Mayor, City Manager and HEDC members) 7:15AM – 7:25AMWelcome/Introductions(HEDC) 7:25AM – 8:00AMBreakfast 8:00AM – 9:00AMIntroduction of Panelists and Discussion Moderator (Nora Slawik) Melinda Coleman – Business Engagement in Maplewood Century College – The Future of Education Jonathan Schmelz – Business owner in Maplewood 9:00AM – 9:15AM: Maplewood Achievement Awards (HEDC) 1. Community Contribution Award 2. Environmental Sustainability Award 3. Entrepreneurship/Innovation/Growth 9:15AM Preview of the January 14, 2016 State of Maplewood Luncheon State of Maplewood Luncheon (January 14, 2016) The purpose of this event is to recognize Maplewood’s most notable achievements and reveal what City officials intend to accomplish in the future to ensure that Maplewood is a placewhere people are proud to live, work and recreate. A select group of 75-100 guests who are residents and/or representatives from local government, education and business will gather for a luncheon and to hear a message from Mayor Slawik about the highlights from 2015 and her vision for the future of Maplewood. Following the Mayoral address, the City Manager will introduce members of the City Staff and Department Heads. A highlight of the event will be the presentation of the Maplewood Awards to recipients. Event Schedule: 11:00AM – 11:15AMGuest Arrivals and Greeting (Mayor, City Manager, HEDC members) 11:15AM – 11:25AMWelcome/Introductions (HEDC) 11:25AM – 11:45AMLunch 11:45AM – 12:15PMState of Maplewood - Mayoral Address (Nora Slawik) 12:15PM – 12:45PMGoals and Leadership followed by Staff introductions (Melinda Coleman) 12:45PM – 1:00PM Presentation of Maplewood Awards (Mayor, City Manager, HEDC) *Expenses for the event will by sponsors. TO: Melinda Coleman, City Manager FROM: Chris Swanson, Environmental and City Code Specialist DATE: August 5, 2015 SUBJECT: 2015 CodeEnforcementReport Introduction Attached to this memo is Chris Swansons 2015 Code Enforcement Report. Discussion Mr. Swanson,the Citys environmental and city code specialist, provided the attached data and information for the housing and economic development commissions review. Recommendation No action required. Attachments 1.2015 Midyear Code Enforcement Report 201 CODE ENFORCEMENTYEARREPORT Type of ComplaintNumber ofComplaints Received Exterior Storage 4 Unapproved Parking Lawn Maintenance House / Property Maintenance 7 Junk Vehicles 3 8 Trash / Garbage Trash Container Storage Commercial Vehicle / Equipment Home Occupation Miscellaneous Concerns0 Total Number of ComplaintsReceived Enforcement Matters Resolved Number of Complaints Resolved Enforcement Action in Progress Correction letters/Citations/Abatements 1 Number of Correction Letters mailed Number of Citations Issued Number of Abatements 1 Comments !"#$%& ' #( =D !"#$%&' (#"% &) *+#, -. 4D 01. !#!&2.!$3 AD 6 &7""+,$.#- 6+9 &)&:!, !.; KD <$#-. -$-" >+-?&@ (#"% /D B$C-&<$#-. -$-" 5D E!$9(&)&F$!G$3 E!$9(&-.$#- !&2.!$3 8D I-$,,!' J&:$!?#-3 D 285 !$!9:31(:#