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Home My WebLink About2015 07-27 City Council Meeting PacketAMENDED AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, July 27, 2015 City Hall, Council Chambers Meeting No. 14-15 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of July 13, 2015 City Council Workshop Minutes 2. Approval of July 13, 2015 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Approval of Proclamation Designating September as Hunger Action Month 2. Approval of Resolution of Appreciation for Al Bierbaum – Planning Commission 3. Recognition of League of Minnesota Cities Legislator of Distinction Awards for 2015 a. Senator Susan Kent b. Representative Peter Fischer G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of a Conditional Use Permit Review, Our City, Our Neighborhood Church, 1812 North Saint Paul Road 3. Approval of a Conditional Use Permit Review, Maple Hill Senior Living, 3030 Southlawn Drive 4. Approval of Resolution Establishing Pay Rates for Temporary/Seasonal and Casual Part-Time Employees 5. Approval of Schedule of Fees Pursuant to Maplewood Tree Ordinance 6. Approval of a Temporary Lawful Gambling – Local Permit for the St. Paul East Parks Lions Club, 2100 White Bear Avenue Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the Cit y Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consideration of Appeal of Decision to Deny Small Kennel License – Cynthia Birchem, 1262 Belmont Lane E 2. Consideration of a Resolution Adopting the 2016-2020 Capital Improvement Plan 3. Consideration of an Ordinance Amendment to Allow Temporary Exterior Sales in Business Commercial Districts – First Reading 4. Consideration of Improvements to City Hall Variable Air Volume Boxes, Controls, and Systems Integration 5. Consideration of a Resolution Ordering Preparation of Feasibility Study, Lakewood/Sterling Area Street Improvements, City Project 15-11 6. Consideration to Change to the Rules of Procedure for City Council Meetings – Section 9 Decorum and Its Enforcement 7. Call Special Meeting of the City Council to Canvass the Results of the August 11, 2015 Primary Election 8. Status of Labor Contract Negotiations - Intent to Close Meeting per Minnesota State Statute §13D.03 a. International Association of Fire Fighters, Fire Fighters Local 4470- Fire Fighters b. International Association of Fire Fighters, Fire Fighters Local 4470- Officers K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update N. COUNCIL PRESENTATIONS O. ADJOURNMENT E1 July 13, 2015 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30 P.M. Monday, July 13, 2015 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:33 p.m. by Councilmember Abrams. B. ROLL CALL Nora Slawik, Mayor Present – Arrived at 5:55 p.m. Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present C. APPROVAL OF AGENDA Councilmember Cardinal moved to approve the agenda as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Presentation on City Employee Wellness Program Assistant City Manager/Human Resource Director Funk introduced the report. Human Resource Assistant Sarah Burlingame gave the presentation and answered questions of the council. Ann Benson, Senior Benefit Executive from NFP Benefit Consulting Firm addressed the council and gave additional information. 2. 2016 – 2020 CIP Discussion/Review, Continued Finance Director Bauman gave the presentation and answered questions of the council. City Manager Coleman gave additional information. Police Chief Schnell and Parks and Recreation Director Konewko answered additional questions of the council. 3. Strategic Objectives, Continued Assistant City Manager/Human Resource Director Funk gave the staff report and answered questions of the council. Finance Director Bauman gave additional information and answered questions of the council. City Manager Coleman gave additional information. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:55 p.m. Packet Page Number 1 of 269 E2 Page 1 of 20 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, July 13, 2015 Council Chambers, City Hall Meeting No. 13-15 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:08 p.m. by Mayor Slawik. Mayor Slawik noted that the memorial sign honoring Sergeant Joseph Bergeron, who was murdered in the line of duty, has been installed on Highway 36. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: N1 National Night Out N2 Open Space N3 Planning Commission N4 Cable Commission N5 MCC Green Business Information N6 Light it Up Maplewood Event N7 National Housing Conference Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Abrams Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of June 22, 2015 City Council Workshop Minutes Councilmember Abrams moved to approve the June 22, 2015 City Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All Packet Page Number 2 of 269 E2 Page 2 of 20 The motion passed. 2. Approval of June 22, 2015 City Council Meeting Minutes Councilmember Abrams noted a change to M4 and should read “Pathway to Success was held at the Maplewood Community Center…” Councilmember Abrams moved to approve the June 22, 2015 City Council Meeting Minutes as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of June 29, 2015 City Council Workshop Minutes Councilmember Juenemann noted a change to E1 and should read “hands-only CPR and use of AEP’s”. Councilmember Cardinal moved to approve the June 29, 2015 City Council Workshop Minutes as amended. Seconded by Councilmember Juenemann Ayes – Mayor Slawik, Council Members Cardinal, Koppen and Juenemann Abstain – Councilmember Abrams The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Approval of Resolution of Appreciation for District 623 Superintendent John Thein on His Retirement Councilmember Juenemann read the resolution and thanked Dr. Thein for his public service. Councilmember Cardinal gave additional comments. Dr. Thein addressed the council to thank them and other community members for their support during his tenure. Councilmember Juenemann moved to approve the resolution of appreciation for District 623 Superintendent John Thein. Resolution 15-7-1226 RESOLUTION OF APPRECIATION Whereas, Dr. John Thein has served the Roseville Area Schools since 1988 in the roles of Director of Business Services, Assistant Superintendent, Deputy Superintendent and Superintendent; and Whereas, Dr John Thein implemented creative community projects benefitting the district including the Owasso Hills development and shared community gymnasiums; and Packet Page Number 3 of 269 E2 Page 3 of 20 Whereas, Dr. John Thein’s vision led to the incorporation of Harambee Elementary School into the Roseville Area Schools’ family; and WHEREAS, the City of Maplewood has appreciated his leadership, cooperation, experience, and insight within District 623 and the community; and Whereas, Dr. John Thein is retiring from Roseville Area Schools after twenty- seven years of service including seventeen years as superintendent; THEREFORE, be it resolved that the City of Maplewood expresses its gratitude and appreciation for Dr. Thein’s twenty-seven years of service and dedication to the students, staff and families of School District 623 and the communities of Roseville and Maplewood. Seconded by Councilmember Abrams Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Cardinal requested agenda item G7 be pulled and voted on separately. Councilmember Juenemann moved to approve consent agenda items G1-G6 and G8- G9. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 912,483.45 Checks # 95198 thru # 95234 dated 05/29/15 thru 06/09/15 $ 386,992.66 Disbursements via debits to checking account dated 06/01/15 thru 06/05/15 $ 66,261.85 Checks #95235 thru #95270 dated 06/16/2015 $ 519,787.57 Disbursements via debits to checking account dated 06/08/15 thru 06/12/15 $ 1,885,525.53 Total Accounts Payable PAYROLL $ 580,848.08 Payroll Checks and Direct Deposits dated 06/05/15 Packet Page Number 4 of 269 E2 Page 4 of 20 $ 1,151.53 Payroll Deduction check # 9994957 thru #9994959 dated 05/08/15 $ 581,999.61 Total Payroll $ 2,467,525.14 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of a Conditional Use Permit Review, East Metro Public Safety Training Center, Located at Century Avenue, South of Holloway Avenue Councilmember Juenemann moved to approve to review the conditional use permit for the East Metro Public Safety Training Center located at Century Avenue, south of Holloway Avenue again once phase two begins or a problem arises. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of a Conditional Use Permit Review, Tubman Center East Planned Unit Development, 1725 Monastery Way Councilmember Juenemann moved to approve to review the conditional use permit for the St. Paul’s Monastery PUD in one year. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval of a Conditional Use Permit Review, Cottagewood Town House Development, South of Highwood Avenue, East of Dennis Street, West of I- 494 Councilmember Juenemann moved to approve to review the conditional use permit (CUP) for the Cottagewood PUD again only if a problem arises or a major change is proposed. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of a Conditional Use Permit Review, First Evangelical Free Church, 2696 Hazelwood Street Councilmember Juenemann moved to approve to review the conditional use permit for the planned unit development at 2696 Hazelwood Street again only if a problem arises or a major change is proposed. Packet Page Number 5 of 269 E2 Page 5 of 20 Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Approval of a Conditional Use Permit Review, Holiday Station Store, 1285 Cope Avenue East Councilmember Juenemann moved to approve to review the conditional use permit for the Holiday Station Store again in one year. Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Approval of a Conditional Use Permit Review, Whitaker Sports and Classic Cars, 1081 Highway 36 Economic Development Coordinator Martin answered questions of the council. Building Official Carver gave additional information. Councilmember Juenemann moved to approve to review the conditional use permit for 1081 Highway 36 again in one year to ensure all conditions of approval are being met. Seconded by Councilmember Koppen Ayes – Mayor Slawik, Council Members Abrams, Juenemann and Koppen Abstain – Councilmember Cardinal The motion passed. 8. Approval of Resolution Certifying Election Judges for the August 11, 2015 Municipal Primary Election Councilmember Juenemann moved to approve the resolution certifying election judges for the August 11, 2015 Municipal Primary Election. Resolution 15-7-1227 CERTIFYING ELECTION JUDGES RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of Election Judges for the 2015 Municipal Primary Election to be held on Tuesday, August 11, 2015. Kevin Achmeier Meridith Aikens Jim Allen Nancy Anderson Carole Anderson Beverly Anderson Theodore Anderson Sam Anderson Suzanne Anderson Ahsan Ansari Ajla Arnold Patti Ascherman Paul Babin David Bedor Regan Beggs Jeanette Behr Jaime Belland Mary Betts Al Bierbaum Sharon Bierwerth Diane Bjorklund Donita Bolden Michele Booher Jeanne Bortz Richard Brandon Ginny Brandon Denise Bricher Packet Page Number 6 of 269 E2 Page 6 of 20 Diane Brown Bernice Bunkowske Eugene Bunkowske Ruth Burch Jeanette Carle Fannie Carson Justin Carson Kiley Cermak Ann Cleland Barb Clothier Edward Combe Thomas Connelly Colleen Connolly Ann Crist Bonnie Dahl Jay Delveaux Kalpana Desai Phil DeZelar Charlene Dickerson Glenndell Dickerson Helen Jean Dickson Steve Diebel Albin Dittli Tom Dougherty Audrey Duellman Bob Dunham Marilyn Duscher Carolyn Eickhoff John Ek Susan Ek Michael Elliott Herbert Engelmayer Jeanne Ewald Cynthia Fowler Gretchen Francis Robert Francis Nick Franzen Mary Jo Freer Mary Katherine Fuller Barbara Funk Shirley Gaboury Gary Gardner Richard Garner Terrence Garvey Nora Germain John Gerten Mary Glaeser Diane Golaski Tacita Gonzalez Ane Gravelle Barb Gravink Jamie Gudknecht Dianne Gustafson Joyce Haddad Michael Hafner Sandra Hahn Vonna Hahn Linda Hale Kathryn Hallestad Mary Harder Robert Hart Barbara Hart Jean Heininger Darlene Herber Cindy Hervig Gary Hinnenkamp Robert Hulet Jeanette Hulet John Hunt Raymond Huth Patricia Huth Mary Claire Inhofer Carol Jagoe David Jahn Gwendolyn Jefferson Robert Jensen Judith Johannessen Cheryle Johnson Warren Johnson Shirley Jones Myrna Kane Deb Kapfer Judy Kiges Judy Kipka Lois Knutson Dennis Kramer John Krebsbach Elaine Kruse Jackie Kwapick Thomas Labarre Annette LaCasse Cameo Laibson- Brown Charlotte Lampe Michelle Larson Tom Layer Stephanie Layer Joanne Leach Claudette Leonard James Leonard Sandra Letourneau Sandy Lewis Rosella Limon Steve Lincowski Vi Lincowski Marianne Liptak Darlene Loipersbeck Jules Loipersbeck Claudia Lonetti Shari Lowe-Adams Paul Lowery, Jr. Valerie Mahowald Jeri Mahre Edward Malecki Donald Mammenga II Clarence Manke Luke Mantalica John Manthey Thomas Maskrey Arianne Maxwell Shance McCain John McCann Peggy McCarthy Larry McCarthy Ryan McCarthy Judy McCauley Joan McDonough Carol McDonough James Millette Michael Mireau Dorothy Molstad Doris Moritz Betty Motz Mike Muenchow Frederick Nazarian Percy Nelson Frankie Nesbitt Mary Newcomb Miranda Nichols Helen Nissen Ann Norberg D. William O'Brien Anita Olson Mary Overson Shantal Pai Dian Parent John Parnell Susan Parnell Laura Paulsen Bernard Pedersen Marilyn Peper Devrie Perzichilli Linda Petrie Rae Plaster Orlin Plath Joseph Plumbo Roger Posch Steve Putz Shelly Putz Claudia Reeve Andrew Reichow Roy Reichow Rita Renslow Rita Roadfeldt Vincent Rodriguez Kathleen Rose Teresa Rossbach Shirley Rubbert Elaine Rudeen Crystal Rygg Chris Sagert Packet Page Number 7 of 269 E2 Page 7 of 20 Warren Sands Laurie Saniti Kathleen Sauer Sharon Sawyer Thomas Scharnott Rojean Scheoble Cynthia Schluender William Schmidt Mary Ann Schneider Betty Schramel Jim Schramel Raymond Schuman Sarah Seelen Gloria Seidel James Seitz Deborah Seyfer Maryjean Sheppard Steven Skaar Delaney Skaar Susan Skaar Chris Sloan Annette Sova- Peterson Bob Spangler Tim Stafki Karen Stenson Joan Strack Chris Swanson Kim Swift Joseph Tarnowski Lori Taylor Carol Thomalla Lynn Tietel Michael Tourville Dale Trippler Jo Trippler Kathy Trost Micki Tschida Carolyn Urbanski Holly Urbanski William Urbanski Mary Vanek Joanne Wagner Gayle Wasmundt Stephanie Webe Deborah Weinberg Steven Weinberg Warren Wessel Greg White Robert Wiesner Mary Jo Wolfe-Haider Dorothy Wolfgram Cindy Yorkovich Kim Zaiman Helen Zian Leroy Zipko Seconded by Councilmember Koppen Ayes – All The motion passed. 9. Approval to Amend Contract with Aqua Logic for Additional Work at the MCC Aquatic Center Councilmember Juenemann moved to approve to amend the contract with Aqua Logic to include the addition of the Water Chemistry Control Module and repair costs associated with compliance with the Federal Virginia Baker Law in the amount of $20,573.14, bringing the total cost of the contract to $161,603.14; and approves the funds for these additional improvements come directly from MCC operating funds. Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING 1. Approval of an Amendment to Discharge of Firearms Ordinance – Second Reading Economic Development Coordinator Martin gave the staff report. Applicant Michael Maritelli addressed the council and gave additional information. Police Chief Schnell answered questions of the council. Mayor Slawik opened the public hearing. No one spoke. Mayor Slawik closed the public hearing. Councilmember Koppen moved to approve the second reading of the proposed amendment to Chapter 24, Article IV, Division 2, Weapons and Explosives. Ordinance 951 Packet Page Number 8 of 269 E2 July 13, 2015 City Council Meeting Minutes 8 AMENDMENT TO ORDINANCE REGULATING DISCHARGE OF FIREARMS DIVISION 2. - WEAPONS AND EXPLOSIVES Sec. 24-171. - Definitions. The following words, terms and phrases, when used in this division, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Pistol and revolver mean any firearm with a barrel less than 12 inches in length. (Code 1982, § 20-71) Cross reference— Definitions generally, § 1-2. Sec. 24-172. - Exemptions from division. This division shall not apply to police officers; members of the United States armed forces, the national guard and the reserve; or other authorized personnel when using firearms or other weapons in the regular course of performing their duties. (Code 1982, § 20-72) Sec. 24-173. - Discharge of firearms; possession or detonation of explosives or fireworks. (a) It shall be unlawful for any person to shoot or discharge any gun, revolver, pistol or firearm of any kind or description, including BB guns, pellet guns and airguns, spring guns, or air- or gas-propelled guns, including CO guns, within the city, whether they are loaded with powder and ball, live ammunition or blank cartridges, or any kind of explosive or propellant capable of throwing or projecting any missile, including bullets, pellets, BBs, artillery shells, rockets or other missiles. Requests for exemptions from this restriction for the purpose of organized athletic events shall be made to the city’s police chief who shall make the final decision. In order for requests to be considered, the zoning of the proposed site must permit organized athletic activities. (b) It shall be unlawful for any person in the city to have in his possession or to shoot, discharge or explode any preparation of potash, mixture of sulphur and saltpeter, nitroglycerin, dynamite, plastic explosive, fireworks or any other kind of explosive material. All such acts are hereby prohibited, unless specifically authorized by permit issued by the department of public safety or by permit issued by the state department of conservation. (Code 1982, § 20-73) Sec. 24-174. - Prohibited weapons, prohibited acts. (a) It shall be unlawful for any person within the city to possess any device or weapon known as a slungshot, slingshot, sand club, metal knuckles, switchblade knife, dagger, stiletto, dirk, blackjack, chain club, pipe club, bowie knife, Molotov cocktail, grenade, throwing star, or similar device. (b) It shall be unlawful for any person within the city to carry or wear concealed about his person any pistol, BB gun, airgun or CO gun. Packet Page Number 9 of 269 E2 July 13, 2015 City Council Meeting Minutes 9 (Code 1982, § 20-75) Sec. 24-175. - Confiscation and disposition. (a) Any weapons or explosive materials duly adjudged by a court of competent jurisdiction to have been discharged, worn or carried in the city in violation of any ordinance, law, rule or regulation shall be confiscated by the city. Such weapons or explosive materials shall be turned over to the police chief to be kept, sold or disposed of in the manner provided in this section. (b) Any weapons or materials confiscated pursuant to this section may be kept and used by the department of public safety if the weapons or materials are adaptable to police purposes. Such weapons and materials which would be dangerous to reintroduce into channels of private sale or use may, in the discretion of the police chief, be destroyed. Such weapons or materials which may be safely placed into the hands of private owners may be sold by the police chief at public auction in a sealed bid sale pursuant to at least two weeks' published notice of such sale. (Code 1982, § 20-76) Sec. 24-176. - Bows and arrows. (a) A bow and arrow, for purposes of this section, is hereby defined as a bowed shaft of material such as metal, wood or plastic, the ends of which are pulled into bow formation by a string, cord, wire or any other type of material and used for the purpose of propelling an arrow by means of the power developed in pulling the string against the tension of the bow, provided that such bow is rated at more than ten pounds pull, and further provided that the arrow used is pointed or is equipped with a pointed head of metal, plastic or other material capable of penetrating an object when propelled by the bow. (b) Every person in the city who shall aim any bow and arrow, as defined in this section, at or toward any human being, or who shall willfully discharge an arrow from a bow in any public place or in any place where there is any person to be endangered, although no injury actually results, shall be guilty of a misdemeanor and, upon conviction, shall be punished in accordance with section 1-15. The city's deer (wildlife) management plan shall be exempt from this subsection. (c) No minor in the city under the age of 14 years shall handle or have in his possession or under his control, except while accompanied by or under the immediate charge of his parent or guardian, any bow and arrow as defined in this section for hunting or target practice or any other purpose. Every person violating any this subsection or aiding or knowingly permitting any such minor to violate this subsection shall be guilty of a misdemeanor and, upon conviction, shall be punished in accordance with section 1-15. (Code 1982, § 20-77; Ord. No. 806A, § 20-77, 1-10-2000) Secs. 24-177—24-205. - Reserved. Seconded by Councilmember Cardinal Ayes – All The motion passed. Packet Page Number 10 of 269 E2 July 13, 2015 City Council Meeting Minutes 10 I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Approval of Vacation of Public Easements, Villages at Frost-English, 1955 English Street Economic Development Coordinator Martin gave the staff report and answered questions of the council. Commissioner Desai gave the planning commission report. Councilmember Koppen moved to approve the resolution vacating the sanitary sewer easement, established by Document No. 1791895 and 1800344, located near the middle of the property at 1955 English Street, since: 1. The easement would serve no public purpose after the applicant redevelops the property into the Villages at Frost-English. This vacation is conditioned upon the following: 1. The applicant meets all and any conditions within Steve Love’s June 25, 2015 report. Resolution 15-7-1228 EASEMENT VACATION RESOLUTION WHEREAS, Shane LaFave of Sherman Associates, applied for the vacation of a sanitary sewer easement established and defined by Document No. 1791895 and 1800344. WHEREAS, on July 7, 2015, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this request. WHEREAS, on July 13, 2015, the city council reviewed this request after considering the recommendations of staff and the planning commission. WHEREAS, after the city approved this vacation, the public interest in the property will go to the adjoining property. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described vacation because: 1. The easement would serve no public purpose after the applicant redevelops the property into the Villages at Frost-English. This vacation is conditioned upon the following: 1. The applicant meets all and any conditions within Steve Love’s June 25, 2015 report. Packet Page Number 11 of 269 E2 July 13, 2015 City Council Meeting Minutes 11 Seconded by Councilmember Abrams Ayes – All The motion passed. Councilmember Abrams moved to approve the resolution vacating the electrical easement, established by Document No. 1791896, and utility easement, established by Document No. 1820782 (Abstract) and 567589 (Torrens), located near the northwest corner of the property at 1955 English Street, since: 1. The easements would serve no public purpose after the applicant redevelops the property into the Villages at Frost-English. This vacation is conditioned upon the following: 1. The applicant meets all and any conditions within Steve Love’s June 25, 2015 report. Resolution 15-7-1229 EASEMENT VACATION RESOLUTION WHEREAS, Shane LaFave of Sherman Associates, applied for the vacation of an electrical easement established and defined by Document No. 1791896. WHEREAS, the City of Maplewood additionally recommends the vacation of a utility easement established and defined by Document No. 1820782 (Abstract Document) and 567589 (Torrens Document). WHEREAS, on July 7, 2015, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this request. WHEREAS, on July 13, 2015, the city council reviewed this request after considering the recommendations of staff and the planning commission. WHEREAS, after the city approved this vacation, the public interest in the property will go to the adjoining property. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described vacation because: 1. The easement would serve no public purpose after the applicant redevelops the property into the Villages at Frost-English. This vacation is conditioned upon the following: 1. The applicant meets all and any conditions within Steve Love’s June 25, 2015 report. Seconded by Councilmember Koppen Ayes – All Packet Page Number 12 of 269 E2 July 13, 2015 City Council Meeting Minutes 12 The motion passed. Councilmember Juenemann moved to approve the resolution vacating the drainage easement established by Documents No. 2421636 and 2431846, located near the southern property line of the property at 1955 English Street, since: 1. The easement would serve no public purpose after the applicant redevelops the property into the Villages at Frost-English. This vacation is conditioned upon the following: 1. The applicant meets all and any conditions within Steve Love’s June 25, 2015 report. Resolution 15-7-1230 EASEMENT VACATION RESOLUTION WHEREAS, Shane LaFave of Sherman Associates, applied for the vacation of a drainage easement established and defined by Document No. 2421636 and 2431846. WHEREAS, on July 7, 2015, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. WHEREAS, on July 13, 2015, the city council reviewed this request after considering the recommendations of staff and the planning commission. WHEREAS, after the city approved this vacation, the public interest in the property will go to the adjoining property. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described vacation because: 1. The easement would serve no public purpose after the applicant redevelops the property into the Villages at Frost-English. This vacation is conditioned upon the following: 1. The applicant meets all and any conditions within Steve Love’s June 25, 2015 report. The Maplewood City Council approved this resolution on July 13, 2015. Seconded by Councilmember Koppen Ayes – All The motion passed. Packet Page Number 13 of 269 E2 July 13, 2015 City Council Meeting Minutes 13 2. Approval of a Conditional Use Permit for Used Motor Vehicles, Maplewood Collision Center, 2020 Rice Street Economic Development Coordinator Martin gave the staff report. Commissioner Desai gave the planning commission report. Applicant Hue Vang addressed the council to give additional information and answer questions of the council. Councilmember Koppen moved to approve the conditional use permit resolution to allow a used motor vehicles business located at 2020 Rice Street North. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All use of the property shall follow the submitted site plan and approved by the city. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year after review and good-cause is shown. 3. The city council shall review this permit in one year. 4. Prior to the city issuing a business license, the property owner shall prepare the site in the following manner: a. Restripe the all areas of the parking lot to meeting parking space dimension and drive aisle requirements. b. Remove all unapproved rental vehicles from the site. 5. New signs must comply with the current sign ordinance requirements. 6. No use of attention-getting advertising devices including, but not limited to: banners, flags, stingers, streamers or similar (unless they are allowed by the city’s sign ordinance). 7. All cars for sale must be kept in the fenced-in-area of the parking lot as indicated by the applicant’s site plan. 8. All vehicles and the site shall always be kept in neat, clean and orderly condition. Resolution 15-7-1231 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Hue Vang of Maplewood Collision Center applied for a conditional use permit to be allowed to sell used motor vehicles at 2020 Rice Street North. WHEREAS, Section 44-512(5) of the city ordinance requires a conditional use permit for used motor vehicles sales in a BC (business commercial) zoning district. WHEREAS, this permit applies to the property at 2020 Rice Street. The legal description is: Packet Page Number 14 of 269 E2 July 13, 2015 City Council Meeting Minutes 14 SECTION 18 TOWN 29 RANGE 22 N 142 FT OF W 455.6 FT OF PART OF W 1/2 OF NW 1/4 LYING S OF A LINE RUN FROM A PT ON WL OF SD W 1/2 DIST 525 FT N FROM NW COR OF S 675 FT OF SD W 1/2 TO A PT ON EL OF SD W 1/2 DIST 1214 FT N OF SE COR OF SD W 1/2 OF NW 1/4. (PIN 18-29-22-23-0016) WHEREAS, on July 7, 2015, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this request. WHEREAS, on July 13, 2015, the city council reviewed this request after considering the recommendations of staff and the planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be inconformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All use of the property shall follow the submitted site plan and approved by the city. Staff may approve minor changes. Packet Page Number 15 of 269 E2 July 13, 2015 City Council Meeting Minutes 15 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year after review and good-cause is shown. 3. The city council shall review this permit in one year. 4. Prior to the city issuing a business license, the property owner shall prepare the site in the following manner: a. Restripe the all areas of the parking lot to meeting parking space dimension and drive aisle requirements. b. Remove all unapproved rental vehicles from the site. 5. New signs must comply with the current sign ordinance requirements. 6. No use of attention-getting advertising devices including, but not limited to: banners, flags, stingers, streamers or similar (unless they are allowed by the city’s sign ordinance). 7. All cars for sale must be kept in the fenced-in-area of the parking lot as indicated by the applicant’s site plan. 8. All vehicles and the site shall always be kept in neat, clean and orderly condition. Seconded by Councilmember Juenemann Ayes – All The motion passed. 3. Approval of Resolution Approving and Authorizing the Execution of Assignment and Assumption of Rights and Obligations Agreement related to The Shores Senior Housing Development Finance Director Bauman gave the staff report. City Attorney Kantrud answered questions of the council. Councilmember Koppen moved to approve the resolution approving and authorizing the execution of Assignment and Assumption of Rights and Obligations Agreement. Resolution 15-7-1232 RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF ASSIGNMENT AND ASSUMPTION OF RIGHTS AND OBLIGATIONS AGREEMENT WHEREAS, the City entered into a Development Agreement for the Shores Senior Housing Development, dated May 11, 2011, and a First Amendment to Development Agreement for the Shores Senior Housing Development dated September 9, 2013 (collectively, the "City Development Agreement") with Maplewood Senior Living, LLC (the "Developer"). WHEREAS, the City entered into a Development Agreement, dated May 11, 2011 Packet Page Number 16 of 269 E2 July 13, 2015 City Council Meeting Minutes 16 (the "TIF Development Agreement"), with the Developer. WHEREAS, the City issued a Tax Increment Revenue Note dated October 30, 2014 (the "TIF Note"), and the Developer is the registered holder. WHEREAS, the City entered into a Maintenance Agreement, dated November 29, 2012 (the "Maintenance Agreement"), with the Developer. WHEREAS, the Developer desires to assign its rights, and be released from all of its duties, obligations and responsibilities under the City Development Agreement, TIF Development Agreement, TIF Note and Maintenance Agreement to CHP Maplewood MN Owner, LLC (the "Assignee") and the Assignee is willing to accept and assume such rights and assume all duties, obligations and responsibilities under the City Development Agreement, TIF Development Agreement, TIF Note and Maintenance Agreement. WHEREAS, an Assignment and Assumption of Rights and Obligation Agreement by and among the City, the Developer and CHP Maplewood MN Owner, LLC, A Minnesota limited liability company, the Assignee, has been submitted to the City Council for approval. BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, that the City Council hereby approves the Assignment in substantially the form submitted, and the Mayor and the City Clerk are hereby authorized and directed to execute the Assignment on behalf of the City. In the absence of the Mayor or the City Clerk, any document authorized by this resolution to be executed may be executed by an acting or duly designated official. Seconded by Councilmember Juenemann Ayes – All The motion passed. 4. Approval of Resolution Authorizing the Execution of Assignment of Development Agreement and TIF Note Related to the Sherman/Maplewood Bowl Site Finance Director Bauman gave the staff report and answered questions of the council. Shane Lafave, Project Manager with Sherman & Associates address the council to give additional information. Councilmember Juenemann moved to approve the resolution authorizing the execution of Assignment of Development Agreement and TIF Note in order for Maplewood Apartments Limited Partnership to complete their loan transaction. Resolution 15-7-1233 RESOLUTION AUTHORIZING THE EXECUTION OF ASSIGNMENT OF DEVELOPMENT AGREEMENT AND TIF NOTE WHEREAS, the City entered into a Development Agreement, dated ___________, 2015 (the "Development Agreement") with the Maplewood Apartments Limited Partnership, a Minnesota limited partnership (the "Developer"). WHEREAS, the Developer desires to assign its interest in the Development Agreement and Tax Increment Financing Note (the "Note") pursuant to an Assignment of Packet Page Number 17 of 269 E2 July 13, 2015 City Council Meeting Minutes 17 Development Agreement and TIF Note (the "Assignment") by and among the Developer, Central Bank, a Minnesota state banking corporation, and the City. Pursuant to the terms of the Development Agreement and the Note the Developer must obtain the consent of the City prior to making any assignment of its interests under the Development Agreement and the Note. WHEREAS, a draft of the Assignment has been submitted to the City Council for approval. BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, that the City Council hereby approves the Assignment in substantially the form submitted, and the Mayor and the City Clerk are hereby authorized and directed to execute the Assignment on behalf of the City. In the absence of the Mayor or the City Clerk, any document authorized by this resolution to be executed may be executed by an acting or duly designated official. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approve Resolution in Support of Application for the Temporary Classification of Body Worn Camera Data Police Chief Schnell gave the staff report and answered questions of the council. The following people spoke: 1. Andrew Henderson Councilmember Juenemann moved to the Resolution in Support of Application of a Temporary Classification of Body Worn Camera Data. Resolution 15-7-1234 Resolution In Support of Application for a Temporary Classification of Body Worn Camera Data Whereas, critical incidents between law enforcement officers and community members across the United States have resulted in demands for increased accountability and transparency in police operations, and Whereas, a June 2015 survey sponsored by the Minnesota Police and Peace Officers Association showed that Minnesota law enforcement is well-respected and highly regarded by members of their respective communities, and Whereas, the Maplewood Police Department has had a successful limited deployment of body worn cameras since mid-2014 and seeks to expand use of body worn camera technology to strongly affirm its commitment to high quality community oriented policing, and Whereas, the Maplewood Police Department solicited public input through an online survey pertaining to body worn camera use and found that: • 97% of those surveyed said they are aware of the fact that law enforcement agencies are using or exploring the use of body cameras, and Packet Page Number 18 of 269 E2 July 13, 2015 City Council Meeting Minutes 18 • 65% agreed that using body cameras could help improve police community relations, and • 62% said video taken in their home during a police call for service should be private except to them as a subject of the data, Whereas, the City of Maplewood has an interest in protecting the privacy of individuals who have contact with our police officers while ensuring that involved persons can access video for purposes of ensuring police accountability, and Whereas, the Maplewood Police Department intends to partner with other law enforcement agencies and allied community organizations to prepare and submit an application to Minnesota’s Commissioner of Administration seeking a temporary classification of body worn camera data until such time as the Minnesota legislature establishes law governing such data. NOW, THEREFORE, BE IT RESOLVED, the Maplewood City Council supports the police department’s plan to actively participate in the development and submission of a multi-jurisdictional application for the temporary classification of body worn camera data. Seconded by Councilmember Abrams Ayes – All The motion passed. 6. Discussion of Status of Labor Contract Negotiations - Intent to Close Meeting per Minnesota State Statute §13D.03 a. Law Enforcement Labor Services, Local 153, Police Officers City Attorney Kantrud introduced the staff reported and stated the meeting will be closed to discuss the status of labor contract negotiations as permitted by Minnesota State Statute §13D.03. The following were present during the closed session, Mayor Slawik, Councilmember Abrams, Councilmember Cardinal, Councilmember Juenemann, Councilmember Koppen, City Attorney Kantrud, City Manager Coleman, Assistant City Manager/Human Resource Director Funk and Deputy City Clerk Schmidt. Councilmember Juenemann moved to close the meeting at 8:45 p.m. to discussion the status of labor contract negotiations as permitted by Minnesota State Statute §13D.03. Seconded by Councilmember Abrams Ayes – All The motion passed. Mayor Slawik opened the meeting at 9:05 p.m. City Attorney Kantrud gave a brief summary of the closed session and requested the council to entertain a motion to approve the Mayor and City Manager to execute the contract with Law Enforcement Labor Services, Local 153, Police Officers; with corrections made to the typos within the proposed contract. Councilmember Abrams moved to approve the 2015-2016 Collective Bargaining Agreement for Law Enforcement Labor Services, Local 153, Police Officers and authorize the Mayor Packet Page Number 19 of 269 E2 July 13, 2015 City Council Meeting Minutes 19 and City Manager to execute said contract on behalf of the City; with corrections made to the typos within the proposed contract. Seconded by Councilmember Juenemann Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION None M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Coleman gave the update to the council calendar. N. COUNCIL PRESENTATIONS Councilmember Juenemann announced that the City of Maplewood received the Step 4 Pilot City award for the Minnesota GreenStep Cities program from the League of Minnesota Cities. 1. National Night Out Councilmember Juenemann reminded residents to register their block parties for National Night Out on Tuesday, August 4th. Police Chief Schnell gave additional information. 2. Open Space Councilmember Cardinal attended the Heritage Preservation Commission meeting last Thursday and requested definitions of open space. 3. Planning Commission Councilmember Cardinal reported on the July 7th Planning Commission meeting he attended. 4. Cable Commission/Century Link Councilmember Abrams reported on the progress of the bylaw issues for the Cable Commission she raised. She then reported on the progress of working with Century Link as it relates to franchising with the Cable Commission. 5. Maplewood Community Center, Green Business Information Councilmember Abrams reported on the Green Business Expo that will be taking place on Tuesday, October 27th at the Maplewood Community Center. Packet Page Number 20 of 269 E2 July 13, 2015 City Council Meeting Minutes 20 6. Light it Up Maplewood Councilmember Abrams reported on the July 4th/Light it Up Maplewood event and thanked staff for the time and effort put into the successful event. 7. National Housing Conference Mayor Slawik reported on the Regional Council of Mayors meeting that took place earlier in the day and the discussion about the National House Conference. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:36 p.m. Packet Page Number 21 of 269 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, Parks and Recreation Director DATE: July 27, 2015 RE: Approval of Proclamation Designating September as Hunger Action Month Introduction Second Harvest Heartland is a non-profit food bank located in Maplewood that serves the needs of Maplewood Residents and surrounding areas by providing food to individuals and families. Second Harvest Heartland has requested that the City of Maplewood help raise awareness of Hunger Action Month by approving the following proclamation. In addition, the City of Maplewood will provide space for food collection receptacles at the Maplewood Community Center, Maplewood Nature Center, City Hall, and Public Works. Heather Olson, Corporate Engagement Manager for Second Harvest Heartland, will be present at the council meeting to address the council and respond to any questions that council may have. Recommendation Staff recommends approval of the attached proclamation designating September as Hunger Action Month in Maplewood. Attachments 1. Proclamation Declaring September is Hunger Action Month F1 Packet Page Number 22 of 269 PROCLAMATION September is Hunger Action Month WHEREAS, hunger and poverty are issues of grave concern in the United States, the State of Minnesota and the City of Maplewood; and WHEREAS, the City of Maplewood is committed to taking steps to raise awareness about the need to combat hunger in every part of our city and to provide additional resources that citizens of Maplewood need; and WHEREAS, the City of Maplewood is committed to working with Second Harvest Heartland in educating people about the role and importance of food banks in addressing hunger and raising awareness of the need to devote more resources and attention to hunger issues; and WHEREAS, more than one in 10 individuals in Minnesota rely on food provided by Second Harvest Heartland and Minnesota’s Feeding America Food Banks annually; and WHEREAS, Second Harvest Heartland distributed more than 89 million pounds of food in 2014 through its network of food shelves, pantries and other partner programs; and WHEREAS, food banks across the country, including Second Harvest Heartland – will host numerous events throughout the month of September to bring awareness and attention to encourage involvement in efforts to end hunger in their local community; NOW, THERFORE, I, Nora Slawik do hereby recognize September, as HUNGER ACTION MONTH in our CITY OF MAPLEWOOD and I call this observance to the attention of our citizens. SIGNATURE________________________________ DATE__________________ F1, Attachment 1 Packet Page Number 23 of 269 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Daniela Lorenz, Community Development Intern DATE: July 22, 2015 SUBJECT: Approval of Resolution of Appreciation for Al Bierbaum Introduction Al Bierbaum has submitted his resignation as a member of the Maplewood Planning Commission. The city council appointed Al to the planning commission on February 8, 2010 and he served until May 5, 2015. Commissioner Bierbaum expressed regret to leave the planning commission. Commission Review The planning commission recommended approval of this resolution at its meeting on July 21, 2015. Budget Impact None Recommendation Approve a resolution of appreciation for Planning Commissioner Bierbaum. Attachment 1. Resolution of Appreciation for Al Bierbaum F2 Packet Page Number 24 of 269 RESOLUTION OF APPRECIATION WHEREAS, Al Bierbaum has been a member of the Maplewood Planning Commission since February 8, 2010 and has served faithfully in that capacity to the present time; and WHEREAS, the Planning Commission has appreciated Al’s experience, insights and good judgment; and WHEREAS, Al has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Al has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Al Bierbaum is hereby extended our gratitude and appreciation for his dedicated service. Passed by the Maplewood City Council on ___________, 2015 ____________________________________ Nora Slawik, Mayor Passed by the Maplewood Planning Commission On July 21, 2015 ____________________________________ Paul Arbuckle , Chairperson Attest: ________________________________ Karen Haag, City Clerk F2, Attachment 1 Packet Page Number 25 of 269 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: July 22, 2015 SUBJECT: Recognition of League of Minnesota Cities Legislator of Distinction Awards for 2015 a. Senator Susan Kent b. Representative Peter Fischer Introduction Senator Susan Kent and Representative Peter Fischer were selected as League of Minnesota Cities Legislators of Distinction for 2015. Background The League of Minnesota Cities’ Board of Directors recognized a total of 28 legislators this year, including 17 House members and 11 Senate members, for their actions and leadership on a wide variety of legislative issues of importance to cities across our state. Senator Susan Kent and Representative Peter Fischer were among those recognized. Senator Kent served as vice chair of the Transportation and Public Safety Committee, where she was a strong advocate for the Senate’s omnibus transportation finance bill, which incorporated several provisions that would have benefitted cities of all sizes statewide. Representative Fischer worked with the League to focus state efforts on addressing groundwater supply issues in ways that avoid unintended consequences on city residents and businesses and to improve city representation in state and regional water planning. Budget Impact None. Recommendation The City of Maplewood recognizes Senator Susan Kent and Representative Peter Fischer as League of Minnesota Cities Legislators of Distinction for 2015. F3 Packet Page Number 26 of 269 TO:Melinda Coleman, City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 253,078.53$ Checks # 95392 thru # 95427 dated 07/08/15 thru 07/14/15 442,988.55$ Disbursements via debits to checking account dated 07/06/15 thru 07/10/15 110,106.20$ Checks #954285 thru #95469 dated 07/15/2015 thru 07/21/2015 378,776.51$ Disbursements via debits to checking account dated 07/13/15 thru 07/17/15 1,184,949.79$ Total Accounts Payable 545,263.72$ Payroll Checks and Direct Deposits dated 07/17/15 1,495.33$ Payroll Deduction check # 9995039 thru #9995041 dated 07/17/15 546,759.05$ Total Payroll 1,731,708.84$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM July 22, 2015 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Packet Page Number 27 of 269 Check Description Amount 95392 04508 UMPIRE FEE APRIL-JULY ADULT SBALL 6,863.50 95393 05234 CAR WASHES - APRIL/MAY/JUNE 85.48 95394 01973 CAR WASHES AT FREEDOM - JUNE 22.40 95395 00585 NET BILLABLE TICKETS - JUNE 1,090.50 95396 05353 CONTRACT GASOLINE - JULY 10,947.27 05353 CONTRACT DIESEL - JULY 7,847.37 95397 05311 UMPIRE 2 GAMES JUNE 9 50.00 05311 UMPIRE 2 GAMES JUNE 16 50.00 05311 UMPIRE 2 GAMES JULY 2 50.00 05311 UMPIRE 1 GAMES JUNE 24 35.00 95398 01202 MAPLEWOOD LIVING,SEASONS-JUN/JUL 9,526.46 95399 01337 911 DISPATCH SERVICES - JUNE 30,453.91 01337 CAD SERVICES - JUNE 5,824.07 01337 FLEET SUPPORT FEE - JUNE 458.64 01337 FLEET SUPPORT FEE - JUNE 427.44 95400 01409 MCC AQUATIC CENTER HVAC SYSTEM 4,661.40 95401 01574 BITUMINOUS MATERIALS 1,370.56 01574 BITUMINOUS MATERIALS 1,037.51 95402 05305 CONTRACT 500-0264726 507.40 05305 CONTRACT 500-0264717 342.42 05305 CONTRACT 500-0264705 62.18 95403 01830 A/V WORK AT FIRE STATION 2 150.00 95404 00036 WEBSTER ELEM CHARITABLE GAMBLING 920.00 95405 00036 GETHSEMANE CHARITABLE GAMBLING 640.00 95406 05369 CLEANING SUPPLIES - PARK MAINT 39.28 95407 00309 PROJ 12-09 MATERIAL TESTING 298.59 95408 00460 CONCRETE PIPE-REPAIR-MINNEHAHA 1,877.40 95409 05547 RACQUETBALL FLOOR REFINISHING 2,385.00 95410 05476 SRVS FOR ART GRANT ASSISTANCE 937.50 95411 05014 FINAL PMT- SOUND,LIGHTING,STAGE 1,150.00 95412 05030 EQUIP LEASE - MCC - PMT#36 4,344.07 95413 00827 WORK COMP QTR JUL-SEPT 2015 118,031.25 95414 00857 DIRECTORY OF MN CITY OFFICIALS 197.30 95415 05364 ACUPUNCTURE SESSIONS APRIL-JUNE 3,060.00 95416 00396 SRVS (CJDN) PROVIDED TO PD-2ND QTR 1,920.00 95417 03446 DEER PICK UP - JUNE 115.00 95418 01387 ADMIN FEE FOR STRESS TEST - JULY 100.00 95419 00198 KENNARD IRRIGATION SYSTEMS 155.30 00198 PROJ 09-08 2228 MAPLEWOOD DR 119.17 95420 05546 BULLET RESISTANT VEST J OLSON 991.80 95421 05528 CONTRACT 7950665-003 670.55 05528 CONTRACT 7950665-001 331.22 05528 CONTRACT 7950665-002 249.19 95422 05382 MARKETING FOR CITY 6/15 - 6/26 2,000.00 95423 02464 PAYING AGENT FEES 450.00 95424 05241 TEMP TRAFFIC CONTROL - MINNEHAHA 341.40 95425 02159 MGMT & MARKETING SRVS MCC 29,482.00 95426 03948 HP CREDIT FORM APRIL 20.00 95427 05013 HVAC MAINTENANCE - S FIRE STATION 252.75 05013 HVAC MAINTENANCE - NATURE CTR 136.25 07/14/2015 YALE MECHANICAL LLC 07/14/2015 YALE MECHANICAL LLC 253,078.5336Checks in this report. 07/14/2015 TOSHIBA FINANCIAL SERVICES (2) 07/14/2015 TOSHIBA FINANCIAL SERVICES (2) 07/14/2015 TOSHIBA FINANCIAL SERVICES (2) 07/14/2015 WHITE BEAR AREA YMCA 07/14/2015 AARON WULFF 07/14/2015 TURNING POINT CONSULTING GROUP 07/14/2015 US BANK 07/14/2015 WARNING LITES OF MN, INC. 07/14/2015 ST PAUL REGIONAL WATER SRVS 07/14/2015 ST PAUL REGIONAL WATER SRVS 07/14/2015 TACTICAL PRODUCTS & SRVS INC 07/14/2015 MN DEPT OF PUBLIC SAFETY 07/14/2015 RICK JOHNSON DEER & BEAVER INC 07/14/2015 DR. JAMES ROSSINI 07/14/2015 L M C I T 07/14/2015 LEAGUE OF MINNESOTA CITIES 07/14/2015 CRYSTALIN MONTGOMERY 07/14/2015 JESSICA HUANG 07/14/2015 ICABOD PRODUCTIONS LLC 07/14/2015 KANSAS STATE BANK OF MANHATTAN 07/14/2015 COMMISSIONER OF TRANSPORTATION 07/14/2015 CRETEX CONCRETE PRODUCTS NORTH 07/14/2015 FOREST TO FLOOR HARDWOOD 07/14/2015 CHARITABLE GAMBLING 07/14/2015 CHARITABLE GAMBLING 07/14/2015 CINTAS CORPORATION #470 07/14/2015 TOSHIBA FINANCIAL SERVICES (1) 07/14/2015 ALPHA VIDEO & AUDIO INC 07/14/2015 MANSFIELD OIL CO 07/14/2015 WILLIE MCCRAY 07/14/2015 WILLIE MCCRAY 07/14/2015 WILLIE MCCRAY 07/14/2015 MANSFIELD OIL CO 07/14/2015 WILLIE MCCRAY 07/14/2015 RAMSEY COUNTY-PROP REC & REV 07/14/2015 RAMSEY COUNTY-PROP REC & REV 07/14/2015 TOSHIBA FINANCIAL SERVICES (1) 07/14/2015 T A SCHIFSKY & SONS, INC 07/14/2015 BOLER EXPRESS CAR WASH 07/14/2015 ERICKSON OIL PRODUCTS INC 07/14/2015 GOPHER STATE ONE-CALL Check Register City of Maplewood 07/09/2015 Date Vendor 07/08/2015 BETWEEN THE LINES 07/14/2015 T A SCHIFSKY & SONS, INC 07/14/2015 TOSHIBA FINANCIAL SERVICES (1) 07/14/2015 S E H 07/14/2015 NYSTROM PUBLISHING CO INC 07/14/2015 RAMSEY COUNTY-PROP REC & REV 07/14/2015 RAMSEY COUNTY-PROP REC & REV G1, Attachments Packet Page Number 28 of 269 Settlement Date Payee Description Amount 7/6/2015 Delta Dental Dental Premium 1,740.55 7/6/2015 U.S. Treasurer Federal Payroll Tax 98,952.33 7/6/2015 P.E.R.A.P.E.R.A.98,068.97 7/7/2015 MN State Treasurer Drivers License/Deputy Registrar 35,902.74 7/7/2015 MidAmerica HRA Flex plan 13,841.76 7/7/2015 Labor Unions Union Dues 2,208.98 7/7/2015 MN State Treasurer State Payroll Tax 20,877.97 7/8/2015 MN State Treasurer Drivers License/Deputy Registrar 40,788.07 7/9/2015 MN State Treasurer Drivers License/Deputy Registrar 32,147.25 7/10/2015 MN State Treasurer Drivers License/Deputy Registrar 92,344.51 7/10/2015 MN Dept of Natural Resources DNR electronic licenses 1,485.50 7/10/2015 Optum Health DCRP & Flex plan payments 4,629.92 442,988.55 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 29 of 269 Check Description Amount 95428 00396 POLICE LICENSE PLATES FOR MARKED SQ 48.00 95429 02464 FUNDS FOR CITY HALL ATM 10,000.00 95430 02464 FUNDS FOR MCC ATM 10,000.00 95431 00120 UV SYSTEM INSTALL, HOT TUB 16,750.00 00120 POOL SUMPS 9,220.00 00120 POOL IMPELLER 568.14 95432 00211 PROJ 12-09 PROF SRVS THRU 6/12 761.00 95433 05028 CITY HALL SOLAR SYSTEM LEASE-JULY 397.00 05028 MCC SOLAR SYSTEM LEASE - JULY 369.00 95434 00393 MONTHLY SURTAX - JUNE 22779123035 2,724.18 95435 00393 ELEVATOR OPERATIONAL PERMIT PW 100.00 00393 PRESSURE VESSEL 1810 E CNTY RD B 20.00 95436 02617 SECRUITY OFFICER FOR MCC 6-13 260.00 95437 04316 WORKFORCE DIRECTOR SUPPORT 2,030.00 95438 01190 ELECTRIC & GAS UTILITY 1,096.61 95439 01974 REFUND FOR TRANS MEDIC PATIENT 2,225.57 95440 02120 STORM SEWER REPAIR - MAPLE HILLS 4,200.00 95441 05369 CLEANING SUPPLIES - CITY HALL 85.59 95442 05548 ESCROW RELEASE 3094 WHITE BEAR AVE 5,021.64 95443 03645 GENERATOR RENTAL FOR 4TH OF JULY 645.24 95444 05538 DESIGN CONCEPT FOR JOY PARK 2,000.00 95445 00671 ALTHLETIC FIELDMARK WHITE TOTE 1,416.00 95446 00846 PD PHONE-BASED INTERPRETIVE SRVS 85.50 95447 00532 HR ATTORNEY FEE - JUNE 26.00 95448 04373 PRESCRIBED BURN GLADSTONE SAVANNA 2,612.50 04373 MOWING PRAIRIE GLADSTONE SAVANNA 1,125.75 95449 00001 REFUND J SAPPA TRANS MEDIC 1,403.00 95450 00001 REIMB S RAWITZER RAIN GARDEN PLANTS 724.70 95451 00001 REFUND R HUDALLA TRANS MEDIC 98.47 95452 00001 REFUND L ROBINSON TRANS MEDIC 96.75 95453 00001 REFUND K NOWICKI TRANS MEDIC 96.32 95454 00001 REFUND M DUFOUR TRANS MEDIC 91.45 95455 00001 REFUND F MORELLI TRANS MEDIC 86.87 95456 00001 REFUND P MOTTER TRANS MEDIC 80.95 95457 00001 REFUND M SWENSON MEMBERSHIP 66.42 95458 00001 REFUND M RANCHE TRANS MEDIC 53.78 95459 04054 DJ DADDY DAUGHTER/FRIDAY NIGHTS 600.00 95460 01359 VEHICLE WASHES - JUNE 37.34 95461 05338 TRASH ASSESSMENTS - 1ST HALF 2015 23,495.26 95462 05338 WASTE & RECYCLING SRVS - JULY 968.11 95463 02001 PHONE SERVICE - JULY 2,757.70 95464 01565 REBUILT SIDE BROOM TOWER-SWEEPER 352.42 95465 00013 REIMB W TUPPER - TREE REBATE 100.00 95466 00013 REIMB M BJORNSTAD - TREE REBATE 100.00 95467 04357 BIOMEDICAL SERVICE 360.00 95468 05541 GAS STATION HWY 61 & CO RD B 4,499.59 95469 05013 REPAIR WATER LEAK 1902 249.35 07/21/2015 SWEEPER SERVICES 07/21/2015 TREE REBATE 07/21/2015 TREE REBATE 07/21/2015 UNIVERSAL HOSPITAL SRVS, INC. 110,106.2042Checks in this report. 07/21/2015 STEVEN REED 07/21/2015 REGAL AUTO WASH BILLING 07/21/2015 REPUBLIC SERVICES #923 07/21/2015 REPUBLIC SERVICES #923 07/21/2015 CITY OF ROSEVILLE 07/21/2015 ONE TIME VENDOR 07/21/2015 ONE TIME VENDOR 07/21/2015 ONE TIME VENDOR 07/21/2015 ONE TIME VENDOR 07/21/2015 ONE TIME VENDOR 07/21/2015 MN NATIVE LANDSCAPES 07/21/2015 MN NATIVE LANDSCAPES 07/21/2015 ONE TIME VENDOR 07/21/2015 ONE TIME VENDOR 07/21/2015 ONE TIME VENDOR Check Register City of Maplewood 07/16/2015 Date Vendor 07/21/2015 HIRSHFIELD'S 07/21/2015 CAPRA'S UTILITIES INC 07/21/2015 CINTAS CORPORATION #470 07/21/2015 COPELAND BUILDING CORP. MN DEPT OF LABOR & INDUSTRY 07/21/2015 07/21/2015 ENERGY ALTERNATIVES SOLAR, LLC 07/21/2015 MN DEPT OF LABOR & INDUSTRY 07/21/2015 MN DEPT OF LABOR & INDUSTRY 07/15/2015 MN DEPT OF PUBLIC SAFETY 07/21/2015 ENERGY ALTERNATIVES SOLAR, LLC 07/21/2015 AQUA LOGIC INC 07/21/2015 AQUA LOGIC INC 07/21/2015 BRAUN INTERTEC CORP. 07/15/2015 US BANK 07/15/2015 US BANK 07/21/2015 AQUA LOGIC INC 07/21/2015 LANGUAGE LINE SERVICES 07/21/2015 WENCK ASSOCIATES, INC. 07/21/2015 YALE MECHANICAL LLC 07/21/2015 ALESIA METRY 07/21/2015 CUMMINS NPOWER LLC 07/21/2015 FIREFLIES PLAY ENVIRONMENTS 07/21/2015 CITY OF MINNEAPOLIS RECEIVABLES 07/21/2015 XCEL ENERGY 07/21/2015 BLUE CROSS REFUNDS 07/21/2015 ONE TIME VENDOR 07/21/2015 ONE TIME VENDOR 07/21/2015 MADDEN GALANTER HANSEN, LLP G1, Attachments Packet Page Number 30 of 269 Settlement Date Payee Description Amount 7/13/2015 MN State Treasurer Drivers License/Deputy Registrar 31,401.42 7/14/2015 MN State Treasurer Drivers License/Deputy Registrar 32,909.46 7/14/2015 MN Dept of Revenue MN Care Tax 7,482.00 7/15/2015 MN State Treasurer Drivers License/Deputy Registrar 36,954.88 7/15/2015 US Bank Merchant Services Credit Card Billing fee 117.85 7/15/2015 Delta Dental Dental Premium 2,852.22 7/16/2015 MN State Treasurer Drivers License/Deputy Registrar 150,261.96 7/17/2015 MN State Treasurer Drivers License/Deputy Registrar 55,511.78 7/17/2015 US Bank VISA One Card*Purchasing card items 54,890.80 7/17/2015 Optum Health DCRP & Flex plan payments 965.14 7/17/2015 ICMA (Vantagepointe)Deferred Compensation 3,875.00 7/17/2015 MN Dept of Natural Resources DNR electronic licenses 1,554.00 378,776.51 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 31 of 269 Transaction Date Posting Date Merchant Name Transaction Amount Name 07/03/2015 07/06/2015 L A POLICE GEAR INC $44.20 CLINT ABEL 07/04/2015 07/06/2015 221B RESOURCES LLC $89.99 CLINT ABEL 06/25/2015 06/29/2015 RADISSON HOTEL DULUTH HAR $248.24 REGAN BEGGS 07/02/2015 07/06/2015 PAPER PLUS $370.51 REGAN BEGGS 07/02/2015 07/06/2015 PAPER PLUS $474.32 REGAN BEGGS 07/02/2015 07/06/2015 PAPER PLUS $632.42 REGAN BEGGS 07/02/2015 07/06/2015 PAPER PLUS $210.81 REGAN BEGGS 07/02/2015 07/06/2015 PAPER PLUS $70.95 REGAN BEGGS 07/08/2015 07/08/2015 PITNEY BOWES*($59.00)REGAN BEGGS 06/30/2015 07/01/2015 MOBILEFUN ($31.99)CHAD BERGO 07/08/2015 07/09/2015 BEST BUY MHT 00000109 $428.46 CHAD BERGO 06/26/2015 06/29/2015 COMO PARK ANIMAL HOSPITAL $1,331.65 BRIAN BIERDEMAN 06/30/2015 07/02/2015 US PATRIOT- WEB ORDERS $154.49 BRIAN BIERDEMAN 07/07/2015 07/08/2015 IN *STROHMAN ENTERPRISE $4,616.62 BRIAN BIERDEMAN 07/08/2015 07/09/2015 BATES FOOTWEAR.COM $200.00 BRIAN BIERDEMAN 07/04/2015 07/06/2015 PAW*GOLDEMANS GARDENS $26.00 OAKLEY BIESANZ 07/05/2015 07/06/2015 TARGET 00020461 $35.94 OAKLEY BIESANZ 07/06/2015 07/07/2015 FRATTALLONE'S EVA ST $11.83 OAKLEY BIESANZ 07/09/2015 07/10/2015 WALGREENS #6995 $12.90 OAKLEY BIESANZ 07/01/2015 07/03/2015 MALL OF AMERICA $840.00 NEIL BRENEMAN 07/07/2015 07/08/2015 PLYMOUTH PLAYHOUSE-ECOMM $254.25 NEIL BRENEMAN 07/09/2015 07/10/2015 CVS/PHARMACY #01751 $3.95 NEIL BRENEMAN 06/26/2015 06/29/2015 GARY CARLSON EQUIPMENT $177.00 TROY BRINK 06/26/2015 06/29/2015 RU2 SYSTEMS $157.50 TROY BRINK 06/26/2015 06/29/2015 WALMART.COM 8009666546 ($179.10)SARAH BURLINGAME 06/26/2015 06/29/2015 L A POLICE GEAR INC $173.23 DANIEL BUSACK 07/08/2015 07/10/2015 EVEREST EMERGENCY VEHICLE $87.04 JOHN CAPISTRANT 06/25/2015 06/29/2015 CROWNE PLAZA HOTEL F&B $15.68 SCOTT CHRISTENSON 06/29/2015 06/30/2015 MENARDS OAKDALE $7.36 SCOTT CHRISTENSON 06/30/2015 07/02/2015 THE HOME DEPOT 2801 $76.78 SCOTT CHRISTENSON 07/02/2015 07/06/2015 MINVALCO INC ($62.43)SCOTT CHRISTENSON 06/26/2015 06/29/2015 THE HOME DEPOT 2810 $116.39 CHARLES DEAVER 07/09/2015 07/10/2015 OAKDALE RENTAL CENTER $214.00 THOMAS DEBILZAN 06/30/2015 07/02/2015 THE HOME DEPOT 2801 $115.76 TOM DOUGLASS 07/01/2015 07/02/2015 POOL SUPPLY WORLD $166.99 TOM DOUGLASS 07/02/2015 07/06/2015 THE HOME DEPOT 2801 $63.34 TOM DOUGLASS 07/03/2015 07/06/2015 COMMERCIAL POOL & SPA SUP $626.25 TOM DOUGLASS 07/07/2015 07/08/2015 NUCO2 LLC $148.81 TOM DOUGLASS 07/07/2015 07/08/2015 NUCO2 LLC $153.41 TOM DOUGLASS 07/07/2015 07/08/2015 NUCO2 LLC $221.14 TOM DOUGLASS 07/07/2015 07/08/2015 NUCO2 LLC $190.04 TOM DOUGLASS 07/07/2015 07/08/2015 COMMERCIAL POOL & SPA SUP $86.97 TOM DOUGLASS 06/29/2015 06/30/2015 US FOODS 3F $839.10 CHRISTINE EVANS 07/02/2015 07/03/2015 PAYPAL EBAY MARKTPLC USD $312.29 CHRISTINE EVANS 07/02/2015 07/06/2015 FIRST SHRED $13.00 CHRISTINE EVANS 07/09/2015 07/10/2015 US FOODS 3F $650.52 CHRISTINE EVANS 07/02/2015 07/06/2015 SUPERAMERICA 4022 $23.56 PAUL E EVERSON 06/26/2015 06/29/2015 EDGEWATER RESORT $158.29 SHANN FINWALL 06/27/2015 06/29/2015 EDGEWATER RESORT ($12.00)SHANN FINWALL 06/27/2015 06/29/2015 EDGEWATER RESORT $158.29 SHANN FINWALL 07/06/2015 07/07/2015 EDGEWATER RESORT ($146.29)SHANN FINWALL 07/06/2015 07/07/2015 TARGET 00011858 $50.33 MYCHAL FOWLDS 07/06/2015 07/07/2015 LINE 1 PARTNERS INC $1,769.94 MYCHAL FOWLDS 07/06/2015 07/08/2015 APS, A TRIMBLE CO $59.85 MYCHAL FOWLDS 07/07/2015 07/08/2015 IDU*INSIGHT PUBLIC SEC $2,059.76 MYCHAL FOWLDS G1, Attachments Packet Page Number 32 of 269 07/07/2015 07/08/2015 ELECTRO WATCHMAN INC $2,340.00 MYCHAL FOWLDS 07/07/2015 07/08/2015 ELECTRO WATCHMAN INC $780.00 MYCHAL FOWLDS 07/07/2015 07/08/2015 ELECTRO WATCHMAN INC $2,098.20 MYCHAL FOWLDS 07/07/2015 07/08/2015 ELECTRO WATCHMAN INC $339.40 MYCHAL FOWLDS 07/07/2015 07/08/2015 ELECTRO WATCHMAN INC $419.40 MYCHAL FOWLDS 07/07/2015 07/10/2015 SAGE SOFTWARE INC $1,639.00 MYCHAL FOWLDS 07/08/2015 07/08/2015 SPRINT *WIRELESS $66.81 MYCHAL FOWLDS 07/08/2015 07/09/2015 IDU*INSIGHT PUBLIC SEC $81.08 MYCHAL FOWLDS 06/28/2015 06/29/2015 IDU*INSIGHT PUBLIC SEC $1,094.52 NICK FRANZEN 06/30/2015 07/01/2015 IDU*INSIGHT PUBLIC SEC $1,805.76 NICK FRANZEN 07/01/2015 07/02/2015 SHI CORP $924.00 NICK FRANZEN 07/04/2015 07/06/2015 IDU*INSIGHT PUBLIC SEC $514.33 NICK FRANZEN 07/05/2015 07/06/2015 TARGET 00006940 $26.22 NICK FRANZEN 07/06/2015 07/07/2015 MILLS FLEET FARM 2700 $897.00 VIRGINIA GAYNOR 07/08/2015 07/09/2015 MENARDS OAKDALE $8.84 CAROLE GERNES 06/26/2015 06/29/2015 NFPA NATL FIRE PROTECT $165.00 CLARENCE GERVAIS 07/06/2015 07/07/2015 IN *GEAR WASH, LLC $148.61 CLARENCE GERVAIS 07/09/2015 07/10/2015 IN *BECKER FIRE & SAFETY $65.50 CLARENCE GERVAIS 06/26/2015 06/29/2015 A-1 LAUNDRY $12.00 CHRISTINE GIBSON 06/26/2015 06/29/2015 THE HOME DEPOT 2801 $23.52 CHRISTINE GIBSON 06/29/2015 07/01/2015 ACE OF SALES $20.00 CHRISTINE GIBSON 06/29/2015 07/01/2015 A-1 LAUNDRY $44.56 CHRISTINE GIBSON 07/01/2015 07/02/2015 WEDDINGPAGES INC $335.80 CHRISTINE GIBSON 07/02/2015 07/03/2015 STU*SHINDIGZ DECORATIO $58.86 CHRISTINE GIBSON 07/02/2015 07/03/2015 SQ *THE COVERED CHAIR $96.25 CHRISTINE GIBSON 07/08/2015 07/09/2015 RESTAURANT SUPPLY $285.01 CHRISTINE GIBSON 07/09/2015 07/10/2015 USPS 26833500033400409 $49.00 CHRISTINE GIBSON 06/28/2015 06/29/2015 AMAZON.COM $52.80 JAN GREW HAYMAN 07/02/2015 07/03/2015 FEDEXOFFICE 00006171 $139.68 KAREN HAAG 07/02/2015 07/03/2015 MILLS FLEET FARM 2700 $190.01 KAREN HAAG 06/24/2015 06/30/2015 HEJNY RENTAL INC ($60.25)MARK HAAG 06/26/2015 06/29/2015 HENRIKSEN ACE HARDWARE $16.78 TAMARA HAYS 06/29/2015 06/30/2015 HENRIKSEN ACE HARDWARE $19.48 GARY HINNENKAMP 06/30/2015 07/01/2015 FASTENAL COMPANY01 $254.08 GARY HINNENKAMP 07/07/2015 07/08/2015 HENRIKSEN ACE HARDWARE $1.29 GARY HINNENKAMP 07/01/2015 07/02/2015 THE UPS STORE 2171 $11.58 TIMOTHY HOFMEISTER 07/02/2015 07/03/2015 CUB FOODS #1599 $3.78 TIMOTHY HOFMEISTER 07/09/2015 07/10/2015 WALGREENS #3122 $44.74 ANN HUTCHINSON 07/09/2015 07/10/2015 IN *DL BOOKWORM $13.68 ANN HUTCHINSON 06/25/2015 06/29/2015 THE HOME DEPOT 2801 ($12.57)DAVID JAHN 06/25/2015 06/29/2015 THE HOME DEPOT 2801 $81.60 DAVID JAHN 07/06/2015 07/08/2015 THE HOME DEPOT 2801 $3.44 DAVID JAHN 07/09/2015 07/10/2015 DALCO ENTERPRISES, INC $625.56 DAVID JAHN 06/25/2015 06/29/2015 HOLIDAY INNS $124.13 LOIS KNUTSON 06/29/2015 06/30/2015 CUB FOODS #1599 $26.16 LOIS KNUTSON 06/26/2015 06/29/2015 NATIONAL RECREATION &$425.00 DUWAYNE KONEWKO 07/08/2015 07/09/2015 THOMSON WEST*TCD $337.49 DAVID KVAM 07/09/2015 07/10/2015 UNIFORMS UNLIMITED INC.$1,147.25 DAVID KVAM 06/26/2015 06/29/2015 THE HOME DEPOT 2801 $28.41 STEVE LUKIN 06/26/2015 06/29/2015 THE HOME DEPOT 2801 $3.28 STEVE LUKIN 06/26/2015 06/29/2015 MENARDS MAPLEWOOD $21.88 STEVE LUKIN 07/01/2015 07/03/2015 ASPEN MILLS INC.($56.95)STEVE LUKIN 07/01/2015 07/03/2015 ASPEN MILLS INC.$186.00 STEVE LUKIN 07/02/2015 07/02/2015 COMCAST CABLE COMM $2.25 STEVE LUKIN 07/03/2015 07/03/2015 AIRGASS NORTH $27.71 STEVE LUKIN 07/09/2015 07/10/2015 AIRGASS NORTH $203.04 STEVE LUKIN G1, Attachments Packet Page Number 33 of 269 07/09/2015 07/10/2015 AIRGASS NORTH $89.01 STEVE LUKIN 07/01/2015 07/02/2015 NDC TRAINING $1,125.00 MIKE MARTIN 07/01/2015 07/03/2015 SUNCTRYAIR 3372108618058 $627.20 MIKE MARTIN 06/29/2015 06/30/2015 FISDAP $75.00 MICHAEL MONDOR 06/29/2015 06/30/2015 FISDAP $75.00 MICHAEL MONDOR 06/29/2015 07/01/2015 BOUND TREE MEDICAL LLC $1,109.00 MICHAEL MONDOR 07/06/2015 07/08/2015 BOUND TREE MEDICAL LLC $2,456.34 MICHAEL MONDOR 07/09/2015 07/10/2015 BEST BUY MHT 00000109 $12.84 MICHAEL MONDOR 06/29/2015 07/01/2015 KEEPRS INC 2 $385.30 MARIA MULVIHILL 06/29/2015 07/01/2015 RED WING SHOE #727 $212.49 ERICK OSWALD 07/07/2015 07/09/2015 GARY CARLSON EQUIPMENT $260.00 ERICK OSWALD 07/08/2015 07/10/2015 GARY CARLSON EQUIPMENT ($215.00)ERICK OSWALD 06/25/2015 06/29/2015 OFFICE DEPOT #1090 $53.77 MARY KAY PALANK 06/26/2015 06/29/2015 GIH*GLOBALINDUSTRIALEQ $28.07 MARY KAY PALANK 06/26/2015 06/29/2015 HENRIKSEN ACE HARDWARE $19.80 STEVEN PRIEM 06/26/2015 06/29/2015 AUTO PLUS LITTLE CANADA $17.20 STEVEN PRIEM 06/26/2015 06/29/2015 AN FORD WHITE BEAR LAK $172.27 STEVEN PRIEM 06/29/2015 06/30/2015 AN FORD WHITE BEAR LAK $119.01 STEVEN PRIEM 06/29/2015 07/01/2015 PERFORMANCE TRANSMISSI $87.15 STEVEN PRIEM 06/29/2015 07/01/2015 COMO LUBE & SUPPLIES $208.19 STEVEN PRIEM 06/30/2015 07/01/2015 FASTENAL COMPANY01 $17.33 STEVEN PRIEM 06/30/2015 07/01/2015 AUTO PLUS LITTLE CANADA $52.60 STEVEN PRIEM 06/30/2015 07/01/2015 AUTO PLUS LITTLE CANADA $137.30 STEVEN PRIEM 06/30/2015 07/01/2015 AUTO PLUS LITTLE CANADA $11.39 STEVEN PRIEM 07/01/2015 07/02/2015 FASTENAL COMPANY01 $19.61 STEVEN PRIEM 07/01/2015 07/03/2015 PERFORMANCE TRANSMISSI $90.16 STEVEN PRIEM 07/01/2015 07/03/2015 TRI-STATE BOBCAT $54.24 STEVEN PRIEM 07/01/2015 07/03/2015 AN FORD WHITE BEAR LAK $100.00 STEVEN PRIEM 07/06/2015 07/07/2015 AUTO PLUS LITTLE CANADA $85.02 STEVEN PRIEM 07/06/2015 07/07/2015 AN FORD WHITE BEAR LAK $172.98 STEVEN PRIEM 07/07/2015 07/08/2015 POMP'S TIRE #021 $339.50 STEVEN PRIEM 07/07/2015 07/08/2015 AN FORD WHITE BEAR LAK $22.90 STEVEN PRIEM 07/08/2015 07/09/2015 AUTO PLUS LITTLE CANADA ($19.42)STEVEN PRIEM 07/08/2015 07/09/2015 AUTO PLUS LITTLE CANADA $34.24 STEVEN PRIEM 07/08/2015 07/09/2015 AUTO PLUS LITTLE CANADA $3.95 STEVEN PRIEM 07/08/2015 07/09/2015 MTI $23.39 STEVEN PRIEM 07/09/2015 07/10/2015 AN FORD WHITE BEAR LAK $308.48 STEVEN PRIEM 07/09/2015 07/10/2015 AN FORD WHITE BEAR LAK $46.34 STEVEN PRIEM 07/09/2015 07/10/2015 MACQUEEN EQUIPMENT INC $40.30 STEVEN PRIEM 06/30/2015 07/01/2015 ECOLAB INC $187.00 KELLY PRINS 07/08/2015 07/09/2015 HOBART SERVICE-CW ($4.40)KELLY PRINS 06/26/2015 06/29/2015 DALCO ENTERPRISES, INC $297.14 MICHAEL REILLY 06/29/2015 07/01/2015 APPOINTMENT-PLUS/STORMSOU $39.00 LORI RESENDIZ 07/07/2015 07/08/2015 CRAIGSLIST.ORG $25.00 LORI RESENDIZ 07/08/2015 07/09/2015 LES MILLS WEST COAST INC $270.00 LORI RESENDIZ 07/09/2015 07/10/2015 POLAR ELECTRO $308.18 LORI RESENDIZ 07/09/2015 07/10/2015 POLAR ELECTRO $12.80 LORI RESENDIZ 06/29/2015 06/30/2015 BCS*ISD 622 COMMUNITY ED $1,342.00 AUDRA ROBBINS 06/29/2015 06/30/2015 MICHAELS STORES 2744 $119.85 AUDRA ROBBINS 06/29/2015 07/01/2015 STARS AND STRIKES $384.00 AUDRA ROBBINS 06/29/2015 07/01/2015 STARS AND STRIKES $379.69 AUDRA ROBBINS 06/29/2015 07/01/2015 GRUBERS POWER EQUIPMENT $48.27 ROBERT RUNNING 06/29/2015 06/30/2015 INTERNATIONAL INSTITUTE O $95.00 DEB SCHMIDT 07/04/2015 07/06/2015 IN *TWIN CITIES INFLATABL $1,750.15 DEB SCHMIDT 06/26/2015 06/29/2015 MARATHON PETRO088229 $40.55 PAUL SCHNELL 06/29/2015 07/01/2015 ON SITE SANITATION INC $1,286.00 SCOTT SCHULTZ G1, Attachments Packet Page Number 34 of 269 06/30/2015 07/02/2015 USA MOBILITY WIRELE $16.11 SCOTT SCHULTZ 07/01/2015 07/02/2015 FLEXIBLE PIPE TOOL COMPAN $424.50 SCOTT SCHULTZ 07/04/2015 07/06/2015 CINTAS 60A SAP $68.29 SCOTT SCHULTZ 07/04/2015 07/06/2015 CINTAS 60A SAP $72.67 SCOTT SCHULTZ 06/26/2015 06/29/2015 UNIFORMS UNLIMITED INC.$287.60 MICHAEL SHORTREED 06/29/2015 06/30/2015 FEDEX 497728511 $34.50 MICHAEL SHORTREED 06/29/2015 06/30/2015 UNIFORMS UNLIMITED INC.$212.45 MICHAEL SHORTREED 06/29/2015 06/30/2015 UNIFORMS UNLIMITED INC.$20.00 MICHAEL SHORTREED 07/03/2015 07/03/2015 COMCAST CABLE COMM $73.82 MICHAEL SHORTREED 07/08/2015 07/09/2015 SAFELITE AUTOGLASS $156.96 MICHAEL SHORTREED 07/09/2015 07/10/2015 UNIFORMS UNLIMITED INC.$389.94 MICHAEL SHORTREED 07/09/2015 07/10/2015 UNIFORMS UNLIMITED INC.$410.40 MICHAEL SHORTREED 07/02/2015 07/03/2015 MENARDS MAPLEWOOD $4.03 CHRIS SWANSON 07/08/2015 07/10/2015 ON SITE SANITATION INC $60.92 CHRIS SWANSON 07/09/2015 07/10/2015 MENARDS MAPLEWOOD $12.83 CHRIS SWANSON 07/01/2015 07/02/2015 TARGET 00011858 $45.31 JAMES TAYLOR 07/06/2015 07/08/2015 TUNASKIN AQUATIC APPAR $78.98 PAUL THEISEN 06/26/2015 06/29/2015 EB TWIN CITIES ORGANI $148.69 TAMMY WYLIE 07/01/2015 07/01/2015 ULINE *SHIP SUPPLIES $215.97 TAMMY WYLIE 07/07/2015 07/08/2015 PEAVEY CORP.$282.00 TAMMY WYLIE 07/01/2015 07/03/2015 GREEN STUFF OUTDOOR SE $58.92 SUSAN ZWIEG 07/06/2015 07/07/2015 MINUTEMAN PRESS $118.39 SUSAN ZWIEG $54,890.80 G1, Attachments Packet Page Number 35 of 269 CHECK #CHECK DATE EMPLOYEE NAME 185.70 120.13 187.71 2,770.00 3,386.10 07/17/15 BAKKE, LONN 3,287.93 07/17/15 BARTZ, PAUL 4,457.28 07/17/15 BELDE, STANLEY 3,371.37 07/17/15 BENJAMIN, MARKESE 3,122.66 07/17/15 BIERDEMAN, BRIAN 4,246.83 07/17/15 BUSACK, DANIEL 5,978.95 1,836.37 24.00 07/17/15 CORCORAN, THERESA 2,022.59 07/17/15 KVAM, DAVID 4,506.18 07/17/15 PALANK, MARY 3,223.26 07/17/15 MOY, PAMELA 1,763.84 07/17/15 OSTER, ANDREA 2,027.02 07/17/15 RICHTER, CHARLENE 1,224.78 07/17/15 VITT, SANDRA 1,547.62 07/17/15 WEAVER, KRISTINE 2,507.39 07/17/15 CARLE, JEANETTE 24.00 07/17/15 LO, CHING 834.99 07/17/15 SCHMIDT, DEBORAH 3,248.90 07/17/15 SPANGLER, EDNA 1,322.88 07/17/15 CRAWFORD, LEIGH 1,888.37 07/17/15 LARSON, MICHELLE 2,020.38 07/17/15 MECHELKE, SHERRIE 1,212.22 07/17/15 DEBILZAN, JUDY 2,257.97 07/17/15 RUEB, JOSEPH 3,180.20 07/17/15 ARNOLD, AJLA 1,867.10 07/17/15 BEGGS, REGAN 1,990.91 07/17/15 HAAG, KAREN 4,660.99 07/17/15 KNUTSON, LOIS 2,503.61 07/17/15 CHRISTENSON, SCOTT 2,248.53 07/17/15 JAHN, DAVID 2,697.62 07/17/15 BURLINGAME, SARAH 2,380.50 07/17/15 RAMEAUX, THERESE 3,283.59 07/17/15 BAUMAN, GAYLE 4,977.29 07/17/15 CARNES, JOHN 2,839.02 07/17/15 WYLIE, TAMMY 1,781.97 07/17/15 ABEL, CLINT 3,252.91 07/17/15 ALDRIDGE, MARK 07/17/15 JAGOE, CAROL 24.00 07/17/15 MAHRE, GERALDINE 24.00 07/17/15 THOMALLA, CAROL 07/17/15 SCHNELL, PAUL 5,161.92 07/17/15 SHORTREED, MICHAEL 4,379.47 07/17/15 THOMFORDE, FAITH 07/17/15 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion incl in AmountAMOUNT 07/17/15 ABRAMS, MARYLEE 616.69 07/17/15 CARDINAL, ROBERT 430.99 07/17/15 JUENEMANN, KATHLEEN 551.12 07/17/15 KOPPEN, MARVIN 430.99 07/17/15 SLAWIK, NORA 489.68 ANDERSON, CAROLE 1,232.15 07/17/15 COLEMAN, MELINDA 5,425.56 07/17/15 FUNK, MICHAEL 4,679.30 07/17/15 OSWALD, BRENDA 1,942.60 G1, Attachments Packet Page Number 36 of 269 287.61 43.45 3,565.08 07/17/15 HAWTHORNE, ROCHELLE 3,570.06 07/17/15 HUTCHINSON, JAMES 630.00 07/17/15 IMM, TRACY 421.17 5,142.01 420.00 07/17/15 COREY, ROBERT 385.82 07/17/15 CRAWFORD - JR, RAYMOND 3,492.55 07/17/15 CRUMMY, CHARLES 332.66 4,270.81 07/17/15 XIONG, KAO 3,092.69 07/17/15 ZAPPA, ANDREW 2,148.46 07/17/15 ANDERSON, BRIAN 173.62 07/17/15 BAHL, DAVID 382.50 07/17/15 BASSETT, BRENT 154.33 07/17/15 BAUMAN, ANDREW 4,743.52 3,231.82 3,740.56 07/17/15 SCHOEN, ZACHARY 2,804.10 07/17/15 SLATER, BENJAMIN 3,669.00 07/17/15 STEINER, JOSEPH 3,986.48 3,231.82 07/17/15 METRY, ALESIA 5,549.59 07/17/15 MICHELETTI, BRIAN 2,619.12 07/17/15 MULVIHILL, MARIA 2,280.97 07/17/15 NYE, MICHAEL 4,488.76 07/17/15 OLDING, PARKER 2,324.42 07/17/15 OLSON, JULIE 3,064.41 3,210.95 507.63 07/17/15 JOHNSON, KEVIN 3,973.40 07/17/15 KONG, TOMMY 3,064.41 07/17/15 KREKELER, NICHOLAS 1,231.42 07/17/15 DUGAS, MICHAEL 5,307.80 07/17/15 ERICKSON, VIRGINIA 3,315.98 07/17/15 FISHER, CASSANDRA 1,535.19 07/17/15 HAGEN, MICHAEL 360.10 07/17/15 HALE, JOSEPH 974.01 07/17/15 HALWEG, JODI 07/17/15 BOURQUIN, RON 1,294.82 07/17/15 CAPISTRANT, JACOB 231.49 07/17/15 CAPISTRANT, JOHN 07/17/15 DABRUZZI, THOMAS 2,926.79 07/17/15 DAWSON, RICHARD 3,587.39 07/17/15 EVERSON, PAUL 07/17/15 THIENES, PAUL 4,352.83 07/17/15 VANG, PAM 2,047.85 07/17/15 WENZEL, JAY 07/17/15 PARKER, JAMES 3,303.46 07/17/15 PETERSON, JARED 2,001.94 07/17/15 REZNY, BRADLEY 07/17/15 SYPNIEWSKI, WILLIAM 3,612.38 07/17/15 TAUZELL, BRIAN 3,303.46 07/17/15 THEISEN, PAUL 07/17/15 LYNCH, KATHERINE 2,941.86 07/17/15 MARINO, JASON 3,691.36 07/17/15 MCCARTY, GLEN 07/17/15 HIEBERT, STEVEN 3,148.56 07/17/15 HOEMKE, MICHAEL 2,301.90 07/17/15 HOFMEISTER, TIMOTHY 07/17/15 KROLL, BRETT 3,252.91 07/17/15 LANGNER, SCOTT 3,003.03 07/17/15 LANGNER, TODD 07/17/15 HAWKINSON JR, TIMOTHY 3,003.03 07/17/15 HER, PHENG 2,941.86 07/17/15 CROTTY, KERRY 3,986.44 07/17/15 DEMULLING, JOSEPH 07/17/15 FORSYTHE, MARCUS 3,330.58 07/17/15 FRITZE, DEREK 4,770.66 07/17/15 GABRIEL, ANTHONY 3,539.32 4,187.71 G1, Attachments Packet Page Number 37 of 269 07/17/15 JANASZAK, MEGHAN 1,985.97 07/17/15 KONEWKO, DUWAYNE 4,722.81 07/17/15 DELISLE JR, JACQUES 352.00 2,555.66 07/17/15 TEVLIN, TODD 2,310.27 07/17/15 BURLINGAME, NATHAN 2,463.21 07/17/15 DUCHARME, JOHN 2,915.02 07/17/15 ENGSTROM, ANDREW 2,935.90 07/17/15 JAROSCH, JONATHAN 3,287.57 07/17/15 LINDBLOM, RANDAL 2,915.04 3,803.10 2,555.66 07/17/15 BUCKLEY, BRENT 2,300.27 07/17/15 DEBILZAN, THOMAS 2,302.49 07/17/15 EDGE, DOUGLAS 2,690.18 3,695.18 07/17/15 STREFF, MICHAEL 3,137.79 07/17/15 SVENDSEN, RONALD 4,424.35 07/17/15 TROXEL, REID 498.98 07/17/15 GERVAIS-JR, CLARENCE 4,239.86 07/17/15 LUKIN, STEVEN 4,939.44 07/17/15 ZWIEG, SUSAN 1,238.02 308.65 3,137.79 07/17/15 OPHEIM, JOHN 405.00 07/17/15 PACHECO, ALPHONSE 732.21 07/17/15 PETERSON, MARK 707.50 07/17/15 MERKATORIS, BRETT 553.01 07/17/15 MONDOR, MICHAEL 3,958.19 07/17/15 MONSON, PETER 173.62 07/17/15 MORGAN, JEFFERY 668.64 07/17/15 NEILY, STEVEN 405.54 07/17/15 NIELSEN, KENNETH 202.50 07/17/15 JANSEN, CHAD 154.33 07/17/15 JUREK, GREGORY 462.97 07/17/15 KANE, ROBERT 300.00 07/17/15 NAUGHTON, JOHN 2,425.70 07/17/15 NORDQUIST, RICHARD 2,287.20 07/17/15 LOVE, STEVEN 3,929.30 07/17/15 THOMPSON, MICHAEL 4,952.44 07/17/15 ZIEMAN, SCOTT 07/17/15 HAMRE, MILES 2,006.58 07/17/15 HAYS, TAMARA 2,057.25 07/17/15 HINNENKAMP, GARY 3,222.29 1,112.00 07/17/15 OSWALD, ERICK 2,395.97 07/17/15 RUIZ, RICARDO 1,902.67 07/17/15 RUNNING, ROBERT 07/17/15 CORTESI, LUANNE 2,020.44 07/17/15 SINDT, ANDREA 2,654.60 07/17/15 BRINK, TROY 07/17/15 JONES, DONALD 2,323.40 07/17/15 MEISSNER, BRENT 2,300.27 07/17/15 NAGEL, BRYAN 07/17/15 RANK, PAUL 617.30 07/17/15 RODRIGUEZ, ROBERTO 462.97 07/17/15 SEDLACEK, JEFFREY 07/17/15 NOVAK, JEROME 3,173.90 07/17/15 NOWICKI, PAUL 205.77 07/17/15 OLSON, JAMES 07/17/15 PETERSON, ROBERT 3,438.22 07/17/15 POWERS, KENNETH 434.10 07/17/15 RAINEY, JAMES 07/17/15 KUBAT, ERIC 4,181.87 07/17/15 LINDER, TIMOTHY 4,111.49 07/17/15 LOCHEN, MICHAEL 07/17/15 KERSKA, JOSEPH 1,818.01 07/17/15 KONDER, RONALD 1,491.82 42.88 G1, Attachments Packet Page Number 38 of 269 56.94 15.24 07/17/15 BAUDE, SARAH 14.06 07/17/15 BEAR, AMANDA 288.75 2,049.31 07/17/15 GIBSON, CHRISTINE 2,136.91 07/17/15 HOFMEISTER, MARY 1,355.96 07/17/15 KUHN, MATTHEW 258.75 07/17/15 MILLER, KAREN 7.50 07/17/15 RUZICHKA, JANICE 237.50 07/17/15 SKRYPEK, JOSHUA 227.50 1,933.99 3,400.88 07/17/15 VUKICH, CANDACE 773.50 07/17/15 ADAMS, DAVID 2,185.60 07/17/15 HAAG, MARK 2,975.52 91.51 07/17/15 LARSON, KATELYN 666.00 07/17/15 LARSON, MARIAH 467.50 07/17/15 MOUA, CHEE 45.00 07/17/15 ROBBINS, AUDRA 3,570.21 07/17/15 ROBBINS, CAMDEN 99.75 07/17/15 RYCHLICKI, NICHOLE 551.00 360.00 1,898.61 07/17/15 BALLESTRAZZE, THAD 320.00 07/17/15 BJORK, BRANDON 1,360.00 07/17/15 BRENEMAN, NEIL 2,533.34 2,077.88 07/17/15 FINWALL, SHANN 3,708.33 07/17/15 LORENZ, DANIELA 1,102.50 07/17/15 MARTIN, MICHAEL 3,338.93 07/17/15 BRASH, JASON 2,855.87 07/17/15 CARVER, NICHOLAS 4,473.03 07/17/15 SWAN, DAVID 2,939.57 595.01 792.00 07/17/15 BIESANZ, OAKLEY 1,601.91 07/17/15 DEAVER, CHARLES 637.82 07/17/15 GERNES, CAROLE 783.16 07/17/15 THOMASSON, NANCY 47.25 07/17/15 WISTL, MOLLY 832.78 07/17/15 BAUDE, JANE 07/17/15 SMITH, CORTNEY 282.50 07/17/15 ST SAUVER, CRAIG 462.00 26.65 07/17/15 BARAHONA, FREYA 360.00 07/17/15 DIONNE, ANN 672.01 07/17/15 EVANS, CHRISTINE 07/17/15 SIEVERT, ALEXIS 518.50 07/17/15 SLAWIK, VICTORIA 490.00 07/17/15 TAYLOR, JAMES 07/17/15 JENSEN, JOSEPH 1,815.47 07/17/15 SCHULTZ, SCOTT 3,727.15 07/17/15 WILBER, JEFFREY 07/17/15 JACOBS, ROCHELLE 75.00 07/17/15 KONEWKO, QUINN 411.25 07/17/15 KONG, KATELYNE 07/17/15 SWANSON, CHRIS 1,951.57 07/17/15 WEIDNER, JAMES 1,584.00 07/17/15 WELLENS, MOLLY 07/17/15 ETTER, LAURA 42.00 07/17/15 GORACKI, GERALD 23.75 07/17/15 GUENTHER, THOMAS 07/17/15 WACHAL, KAREN 985.60 07/17/15 GAYNOR, VIRGINIA 3,478.53 07/17/15 KROLL, LISA 07/17/15 ORE, JORDAN 2,125.95 07/17/15 RANWEILER, GABRIEL 616.00 07/17/15 SALCHOW, CONNOR 07/17/15 HAYMAN, JANET 1,361.18 07/17/15 HUTCHINSON, ANN 2,845.81 07/17/15 SOUTTER, CHRISTINE G1, Attachments Packet Page Number 39 of 269 4,096.38 102.00 07/17/15 COUNTRYMAN, BRENDA 1,190.00 07/17/15 PRIEM, STEVEN 2,585.69 07/17/15 WOEHRLE, MATTHEW 2,365.71 07/17/15 CRAWFORD, SHAWN 437.50 07/17/15 DOUGLASS, TOM 2,238.15 07/17/15 DUNKEL, TYLER 121.50 110.00 07/17/15 BILJAN, MERANDA 127.50 07/17/15 BOSLEY, CAROL 105.75 07/17/15 BUTLER-MILLER, JADE 127.51 07/17/15 CHRISTAL, JENNIFER 147.50 07/17/15 ELLISON, LELIA 126.00 07/17/15 FRANZMEIER, EILEEN 166.25 96.00 124.80 07/17/15 SMITH, JEROME 161.75 07/17/15 SMITLEY, SHARON 104.60 07/17/15 SYME, LAUREN 71.83 186.00 07/17/15 RANEY, COURTNEY 953.77 07/17/15 REHLING-ANDERSON, LORIE 153.00 07/17/15 RESENDIZ, LORI 2,809.47 07/17/15 RICHTER, DANIEL 210.65 07/17/15 ROLLERSON, TERRANCE 45.57 07/17/15 ROMERO, JENNIFER 23.50 27.38 37.50 07/17/15 GARTNER, DARYL 29.75 07/17/15 GRUENHAGEN, LINDA 243.52 07/17/15 GUSTAFSON, BRENDA 202.00 07/17/15 BESTER, MICHAEL 104.64 07/17/15 BLANKENFELD, RUSSELL 40.00 07/17/15 BUTLER, ANGELA 264.63 07/17/15 CRANDALL, KRISTA 42.53 07/17/15 FRANZEN, NICHOLAS 3,328.24 07/17/15 PRINS, KELLY 2,005.40 07/17/15 REILLY, MICHAEL 2,059.40 07/17/15 STEFFEN, MICHAEL 07/17/15 XIONG, BOON 1,665.07 07/17/15 BERGO, CHAD 2,907.76 07/17/15 FOWLDS, MYCHAL 07/17/15 MAIDMENT, COLIN 930.36 07/17/15 MALONEY, SHAUNA 277.00 07/17/15 LANGER, CHELSEA 28.50 07/17/15 MOSLOSKI, JESSICA 76.50 07/17/15 AUSTIN, CATHERINE 07/17/15 HEINTZ, JOSHUA 64.00 07/17/15 KRECH, ELAINE 726.88 07/17/15 LOONEY, RAYJEANIA 160.00 128.00 07/17/15 WAGNER, JODY 216.00 07/17/15 WALLNER, KRISTIN 40.00 07/17/15 YANG, JUDY 07/17/15 SCHERER, KATHLENE 88.38 07/17/15 SCHREIER, ROSEMARIE 301.09 07/17/15 SMITH, ANN 07/17/15 TREPANIER, TODD 244.14 07/17/15 TRUONG, CHAU 28.00 07/17/15 TUPY, MARCUS 07/17/15 MCKILLOP, AMANDA 73.13 07/17/15 NITZ, CARA 384.79 07/17/15 OHS, CYNTHIA 07/17/15 CURLEY, ELAINE 40.00 07/17/15 DEMPSEY, BETH 140.25 07/17/15 ERICKSON-CLARK, CAROL 07/17/15 HAASCH, ANGELA 142.50 07/17/15 JOHNSON, BARBARA 392.27 07/17/15 LAMSON, ELIANA G1, Attachments Packet Page Number 40 of 269 4,477.64 9995035 9995036 9995037 9995038 1,305.00 07/17/15 CHRISTOPHER, KYLE 131.25 07/17/15 KRECH, TRAVIS 310.25 07/17/15 CRAYNE, WILLIAM 103.50 545,263.72 07/17/15 KREGER, JASON 4,973.52 07/17/15 WELCHLIN, KATHLEEN G1, Attachments Packet Page Number 41 of 269 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator DATE: July 2 1, 2015 SUBJECT: Approval of a Conditional Use Permit Review, Our City, Our Neighborhood Church, 1812 North Saint Paul Road Introduction The conditional use permit (CUP) for the Our City, Our Neighborhood Church, at 1812 North Saint Paul Road is due for its annual review. City ordinance requires a conditional use permit for churches. Background On July 22, 2013, the city council approved a CUP to allow a church at this site. On July 28, 2014, the city council reviewed this CUP and approved for one year. Code Requirement Section 44-1100(a) of the zoning code states that CUPs shall be reviewed by the city council within one year of approval. At the one-year review, the council may specify an indefinite term for a subsequent review or a specific term not to exceed five years. Discussion Our City, Our Neighborhood was issued a building permit in November 2014 for its conversion of the building at 1812 North St. Paul Road into a church. Staff is not aware of any neighborhood complaints or concerns at this point of the project. Staff recommends reviewing the permit for the church again in one year or sooner is a major problem arises. Budget Impact None. Recommendation Review the conditional use permit for the Our City, Our Neighborhood Church again in one year or sooner is a major problem arises. G2 Packet Page Number 42 of 269 Attachments 1. Location Map 2. Aerial Map 3. Applicant’s Proposed Floor Plan 4. City Council Minutes, July 22, 2013 G2 Packet Page Number 43 of 269 Chad Bergo Proposed Church - 1812 North Saint Paul RoadLocation Map Attachment 1 1812 North Saint Paul Road (Proposed Church) Packet Page Number 44 of 269 Chad Bergo Proposed Church - 1812 North Saint Paul RoadAerial Map Attachment 2 1812 North Saint Paul Road (Proposed Church) Packet Page Number 45 of 269 G2, Attachment 3 Packet Page Number 46 of 269 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, July 22, 2013 Council Chambers, City Hall Meeting No. 13-13 1. Approval of Resolution for a Conditional Use Permit, Our City/Our Neighborhood Church at 1812 North St. Paul Road City Planner Martin gave the staff report and answered questions of the council. Samuel Ly, Pastor of Our City-Our Neighborhood Church addressed and answered questions of the council. Planning Commissioner Trippler addressed and gave the report from the Planning Commission. Mayor Rossbach moved to approve the resolution approving a Conditional Use Permit for Our City – Our Neighborhood Church, located at 1812 North Saint Paul Road including the 8 conditions listed with condition number five being reworded to clarify that the applicant’s parking be confined to the site and not allowed on city streets that prohibit on-street parking or neighboring properties, unless approved by a neighboring property owner and the city council. RESOLUTION 13-7-946 CONDITIONAL USE PERMIT WHEREAS, the Our City – Our Neighborhood Church applied for a conditional use permit to operate a church. WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit for churches and institutions of any educational, philanthropic and charitable nature. WHEREAS, this permit applies to the property located at 1616 Gervais Avenue. The property identification number is: 14-29-22-33-0012 WHEREAS, the history of this conditional use permit is as follows: 1. On July 16, 2013, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On July 22, 2013, the city council considered reports and recommendations of the city staff and planning commission. G2, Attachment 4 Packet Page Number 47 of 269 NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: 1. No exterior site or building exterior changes, except signage, shall take place unless approved by the city. Signs shall follow the city’s sign ordinance. Signs shall not be installed unless the applicant first obtains sign permits. 2. Any and all trash receptacles shall be contained within an enclosed structure. Any design of a new structure shall be subject to the city’s design review process. 3. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 4. The city council shall review this permit in one year. 5. All of the applicant’s parking shall be confined to the site and not allowed on city streets that prohibit on-street parking or neighboring properties, unless approved by a neighboring property owner and the city council. 6. The city shall monitor any parking complaints and report to the city council about compliance annually during the CUP review. G2, Attachment 4 Packet Page Number 48 of 269 7. The applicant shall submit a parking restriping plan for staff approval. 8. The applicant shall comply with all requirements of the building official, assistant fire chief and city engineer. The Maplewood City Council approved this resolution on July 22, 2013. Seconded by Councilmember Cave Ayes – All The motion passed. G2, Attachment 4 Packet Page Number 49 of 269 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator DATE: July 21, 2015 SUBJECT: Approval of a Conditional Use Permit Review, Maple Hill Senior Living, 3030 Southlawn Drive Introduction The conditional use permit (CUP) for Maple Hill Senior Living is due for its annual review. This CUP is for a 115-unit senior housing facility at 3030 Southlawn Drive. Background July 28, 2014, the city council approved the following land use requests for the Maple Hill Senior Living development project: 1. Conditional use permit 2. Parking reduction for fewer spaces 3. Unit-size reduction variance 4. Design approval Discussion Construction on this project is on-going. The applicant has indicated they are aiming to have construction completed by the end of October 2015. Upon staff’s review, the site has overgrown vegetation as a result of the site being under construction all summer. Staff has contacted the property owner and instruction them to mow the vegetation so the site is maintained and the sidewalk near the mall ring road is accessible and passable. The property owner said this issue will be taken care of. Staff is not aware of any other concerns related to this project. Budget Impact None. G3 Packet Page Number 50 of 269 Recommendation Extend the approval of the conditional use permit for Maple Hill Senior Living and review again in one year. Attachments 1. Location Map 2. July 28, 2014 City Council Minutes G3 Packet Page Number 51 of 269 G3, Attachment 1 Packet Page Number 52 of 269 (i) The names and addresses of persons in charge of the event. (j) Employee lists. The following information for each technician employed or performing body art procedures at the event: (i) name; (ii) home address; (iii) home telephone number; (iv) date of birth; (v) copy of an identification photo; and (vi) copy of current license as required by MN Stats. Ch. 146B.03 or current guest artist license as required by MN Stats. Ch. 146B.04 (3) License verification and issuance. The police department is empowered to conduct any and all investigations to verify the information on the application, including ordering a computerized criminal history inquiry and/or a driver's license history inquiry on the applicant. Within seven days of receipt of a complete application, the issuing authority shall grant or deny the application. An applicant who is denied a license by the issuing authority shall be granted a right to appeal to the city council. Sec. 14-1345. Penalty. A violation of this article shall be a misdemeanor and, upon conviction, shall be punishable in accordance with section 1-15. Secs. 14-1346—14-1370. Reserved. Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Approval of the Following Requests for the Days Inn Conversion to Senior Housing at 3030 Southlawn Drive a. A Conditional Use Permit to Allow Multi-Family Housing in a Business Commercial District b. A Parking Reduction for Fewer Parking Spaces than Required c. A Unit-Size Reduction Variance d. Design Plans Senior Planner Ekstrand gave the staff report and answered questions of the council. City Attorney Kantrud gave additional information and answered additional questions. Fire Chief Lukin answered additional questions. Link Wilson with Kaas Wilson Architects addressed the council and gave a presentation on the proposed senior housing. Albert Miller, the developer of the project addressed the council and gave additional information and answered questions. The following people addressed the council: 1. Mark Bradley, Maplewood Resident 2. Bob Zick, North St. Paul Resident G3, Attachment 2 Packet Page Number 53 of 269 Councilmember Juenemann moved to approve: A. Approve a conditional use permit resolution to allow multi-family seniors housing in a BC zoning district. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All construction shall follow the site plan date-stamped June 2, 2014 approved by the city. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If there is a need for additional parking spaces in the future, the applicant shall revise the plan to provide additional parking stalls to meet their needs, subject to staff approval. The applicant shall provide an adequate number of electrical power stations in the parking lot for residents to use plug-in heaters since there will not be any underground parking. 5. The applicant shall comply with the conditions stated in the engineering report dated June 4, 2014. 6. The applicant shall comply with the requirements of the city’s building official, assistant fire chief and health officer. 7. This permit allows 115 senior housing units consisting of assisted living and memory care units. Minor changes to this unit count may be approved by staff. 8. The applicant shall work with the city engineer/director of public works to provide a safe walkway across Southlawn Drive for their residents as described in the analysis by SEH dated July 21, 2014. This installation shall be paid for by the applicant. The applicant shall also provide the sidewalk and ADA compliant ramps as shown on the Public Works Director’s Suggested Pedestrian Way Additions detail dated July 18, 2014. 9. Before the applicant obtains a building permit, he shall sign an agreement with the city agreeing to pay an annual assessment of $1,000 per year for ten years to defray the cost of police calls to the facility. B. Approval of a parking waiver for fewer parking spaces than code requires, allowing 73 spaces. This proposal for 115 units of senior housing would require 230 parking spaces. The city finds that the proposed reduction to 73 parking spaces would be sufficient for this assisted-living and memory-care seniors housing facility since senior housing facilities do not require the amount of parking needed for typical multi- family housing needs. Should a parking shortage develop in the future, the applicant shall revise the plan to provide enough to meet their needs, subject to staff approval. C. Approval of a variance resolution to allow a living-unit size reduction. This variance G3, Attachment 2 Packet Page Number 54 of 269 allows memory-care living units beginning at 312 square feet. Code requires a minimum of 580 square feet. This variance is based on the findings that: 1. Memory-care housing facilities do not require the amount floor area that would be needed for typical multi-housing developments. Therefore, smaller unit sizes would be in harmony with the general purposes of the zoning requirements based on the industry standards for such housing. 2. The proposed assisted-living and memory-care seniors housing facility would be consistent with the comprehensive plan since the Plan encourages the city to provide life-cycle housing for its residents. 3. The proposed unit sizes for memory-care units is reasonable since the city ordinance does not accommodate or address living-quarter sizes for senior citizen housing or special needs housing such as for memory-care residents. The city’s requirements for studio or one-bedroom housing units are excessive for those with intensive-care or memory-care housing needs. D. Approval of the plans date-stamped June 2, 2014, for the Days Inn Hotel Conversion to senior housing. Approval is subject to the following conditions: 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2. The applicant shall obtain a conditional use permit from the city council for the proposed housing facility in a BC (business commercial) zoning district. 3. The applicant shall complete the site improvements as proposed in the plans. This includes all landscaping, trash enclosure upgrades, retaining wall repair, building painting and parking lot and driveway changes and improvements. 4. After its removal, the old parking lot surface shall be restored to lawn and kept maintained and mowed. 5. The applicant shall comply with the conditions noted in the engineering report by Jon Jarosch dated June 4, 2014. 6. The applicant shall comply with all requirements of the city’s building official, assistant fire chief and health officer. 7. The applicant shall obtain approval of a parking waiver from the city council before beginning this project. 8. The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping, before getting a building permit. 9. The applicant shall work with the city engineer to provide a safe walkway across Southlawn Drive for their residents as described in the analysis by SEH dated July 21, 2014. This installation shall be paid for by the applicant. The applicant G3, Attachment 2 Packet Page Number 55 of 269 shall also provide the sidewalk and ADA compliant ramps as shown on the Public Works Director’s Suggested Pedestrian Way Additions detail dated July 18, 2014. Resolution 14-7-1107 Conditional Use Permit WHEREAS, Albert Miller has applied for a conditional use permit to put a multi- housing seniors housing facility in a BC (business commercial) zoning district; WHEREAS, Section 44-512 (1) of the BC district requirements states that a conditional use permit may be granted for “all permitted uses in the R3 district.” WHEREAS, this permit applies to the property located at 3030 Southlawn Drive. The property identification number of this property is: 022922220010 WHEREAS, the history of this conditional use permit is as follows: 1. On June 17, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On July 28, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. G3, Attachment 2 Packet Page Number 56 of 269 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan date-stamped June 2, 2014 approved by the city. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. If there is a need for additional parking spaces in the future, the applicant shall revise the plan to provide additional parking stalls to meet their needs, subject to staff approval. The applicant shall provide an adequate number of electrical power stations in the parking lot for residents to use plug-in heaters since there will not be any underground parking. 5. The applicant shall comply with the conditions stated in the engineering report dated June 4, 2014. 6. The applicant shall comply with the requirements of the city’s building official, assistant fire chief and health officer. 7. This permit allows 115 senior housing units consisting of assisted living and memory care units. Minor changes to this unit count may be approved by staff. 8. The applicant shall work with the city engineer to provide a safe walkway across Southlawn Drive for their residents. 9. All costs to the city associated with retrieving memory-care residents that “walk- away” from the proposed seniors residence shall be paid by the applicant. The Maplewood City Council approved this resolution on July 28, 2014. Resolution 14-7-1108 Variance Resolution WHEREAS, Albert Miller applied for a variance from the minimum unit size requirements for multi-family housing developments. Mr. Miller is requesting that the G3, Attachment 2 Packet Page Number 57 of 269 minimum size of memory-care living units in his proposed senior housing facility start at 312 square feet in area; WHEARAS, city ordinance requires a minimum multi-family unit size of 580 square feet; WHEREAS, this variance applies to the property at 3030 Southlawn Drive. The property identification number for this property is: 022922220010 WHEREAS, the history of this variance is as follows: 1. The planning commission held a public hearing on June 17, 2014. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing an opportunity to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this variance. 2. On July 28, 2014 the city council considered the recommendations of city staff and the planning commission and the testimony of persons present at the meeting. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described variances since: 1. Memory-care housing facilities do not require the amount floor area that would be needed for typical multi-housing developments. Therefore, smaller unit sizes would be in harmony with the general purposes of the zoning requirements based on the industry standards for such housing. 2. The proposed assisted-living and memory-care seniors housing facility would be consistent with the comprehensive plan since the Plan encourages the city to provide life-cycle housing for its residents. 3. The proposed unit sizes for memory-care units is reasonable since the city ordinance does not accommodate or address living-quarter sizes for senior citizen housing or special needs housing such as for memory-care residents. The city’s requirements for studio or one-bedroom housing units are excessive for those with intensive-care or memory-care housing needs. The Maplewood City Council approved this resolution on July 28, 2014. Seconded by Councilmember Abrams Ayes – Mayor Slawik, Council Member Abrams and Juenemann Nays – Council Member Cardinal and Koppen The motion passed. J. NEW BUSINESS G3, Attachment 2 Packet Page Number 58 of 269 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mike Funk, Assistant City Manager/Human Resource Director Terrie Rameaux, Human Resource Coordinator DATE: July 22, 2015 SUBJECT: Approval of Resolution for Establishing Pay Rates for Temporary/Seasonal and Casual Part-Time Employees Introduction Annually, the City Council approves an hourly wage scale for temporary/seasonal, and casual part-time employees. However, with the change in Minnesota minimum wage law for large employers, there is a mandated change effective August 1, 2015 to $9 per hour (from $8 per hour), as well as the removal of some positions no longer utilized. The proposed resolution reflects the minimum wage change. Discussion Effective August 1, 2015, the State minimum wage law is changing from $8 per hour to $9 per hour. Also, due to the fact that the YMCA now oversees the aquatics portion of the MCC and all aquatics-related positions are now hired directly by the YMCA as their employees, it is recommended that those be removed from the Resolution, as well as a few other positions that are no longer utilized by the City. Also, the resolution acknowledges a previously approved practice that compensates fire personnel an additional $2.00 per hour if they work on the recognized holidays listed in the resolution. In essence, this is a house cleaning matter that tracks employee compensation in one document. Budget Impact Each department has an approved 2015 budget for temporary/seasonal, casual part-time employees, which already takes into consideration the attached wage schedule. Therefore, the budget is not adversely affected. Recommendation It is recommended that the Council approve the attached resolution to be effective August 1, 2015. Attachment 1) Resolution for 2015 Temporary/Seasonal and Casual P/T Employees G4 Packet Page Number 59 of 269 RESOLUTION WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time employees effective August 1, 2015 upon Council approval. Accountant $10.00-30.00 per hour Accounting Technician $9.00-22.00 per hour Administrative Assistant $9.00-23.00 per hour Background Investigator $25.00-35.00 per hour Building Inspector $14.00-35.00 per hour Building Attendant** $9.00-15.00 per hour Customer Service Assistant** $9.00-15.00 per hour CSO $14.50-19.50 per hour Election Judge $9.00-12.00 per hour Election Judge - Assistant Chair $9.00-15.00 per hour Election Precinct Chair $9.00-16.00 per hour Engineering Aide $9.00-16.00 per hour Engineering Technician $10.00-16.00 per hour Fire Maintenance/Engineer *** $15.00 per hour Firefighter-in-Training (new hire) *** $10.72 per hour Firefighter/EMT *** $12.86 per hour Firefighter/Paramedic *** $13.93 per hour Firefighter/EMT Captain *** $15.00 per hour Firefighter/Paramedic Captain *** $16.08 per hour Battalion Chief *** $17.15 per hour Gardener $9.00-18.00 per hour Intern $9.00-20.00 per hour IT Technician $15.00-20.00 per hour Laborer $9.00-14.00 per hour Manager-on-Duty Differential** $1.00 per hour Office Specialist $9.00-18.00 per hour Receptionist $9.00-16.00 per hour Recreation Instructor/Leader $9.00-32.00 per hour Recreation Official $9.00-30.00 per hour Recreation Worker $9.00-18.00 per hour Vehicle Technician $9.00-15.00 per hour Video Coordinator* $11.00-19.00 per hour Video Technician* $10.00-18.00 per hour * Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less. ** Community Center positions shall receive a $2 per hour differential for working the following holidays: New Years Eve, New Year’s Day, Memorial Day, July 4th, and the day after Thanksgiving. *** Fire Department positions shall receive a $2 per hour differential for working the following holidays: New Year’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day and Christmas Day. BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for these pay classifications; and, BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. G4, Attachment 1 Packet Page Number 60 of 269 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: July 22, 2015 SUBJECT: Approval of Schedule of Fees Pursuant to Maplewood Tree Ordinance Introduction The Maplewood Tree Ordinance was adopted on September 11, 2006. The ordinance establishes minimum standards for tree preservation and mitigation of environmental impacts resulting from tree removal. The ordinance requires that the City Council approve a tree replacement schedule annually by resolution. Discussion Tree Mitigation The ordinance requires that a developer/applicant mitigate significant trees removed during development based on a tree mitigation/replacement schedule. Once the total caliper inches for replacement trees are determined, the developer/applicant shall mitigate tree loss by either: 1. Planting replacement trees within the development. 2. Planting replacement trees on City property. This option is approved during the review process prior to issuance of a permit. 3. Paying the City a sum per caliper inch in accordance with the tree replacement schedule set forth in the City fee schedule set annually by City Council resolution. Tree Replacement Guidelines The City Council did not review a tree replacement schedule during the adoption of the tree ordinance in 2006. In 2007 staff drafted the attached Tree Preservation Ordinance Supplement (Attachment 1). The supplement is used when all of the required replacement trees cannot be planted on a site. A summary of the supplement guidelines follows: 1. Put as many trees as feasible on the site. 2. After putting as many trees as feasible on the site, if you have not met the replacement requirement, mulched beds of native or drought tolerant shrubs will qualify towards tree replacement. 3. If you have still not met the replacement requirement, the remaining trees will be converted to a dollar amount that will go into the Maplewood tree fund. The conversion factor is $60 per caliper inch of significant trees that can’t be replaced on site. Approval of Fees The Tree Preservation Ordinance Supplement has been used successfully during the review of developments since 2007. The supplement allows developers/applicants flexibility in complying G5 Packet Page Number 61 of 269 2 with the City’s tree replacement requirements. The money collected for the replacement trees is placed in the City’s tree fund, which is used to support tree programs in the City including: 1. Installing and maintaining trees and shrubs at parks and on city land. 2. Disease tree program. 3. Encouraging the planting and maintenance of trees by homeowners and businesses through educational programs and tree rebate programs. Budget Impact None Recommendation Staff recommends that the City Council adopt the attached resolution which sets the tree replacement fee (Attachment 2). Attachments 1. Tree Preservation Ordinance Supplement 2. Resolution Setting the Tree Replacement Fees G5 Packet Page Number 62 of 269 Maplewood Tree Preservation Ordinance Supplement Tree Replacement Program Guidelines (To be used when all of the required replacement trees cannot be planted on the site.) 1. Put as many trees as feasible on the site. a. Minimum size = 2” caliper (unless approved by staff) b. Minimum conifer size = 6’ (equivalent replacement value = 2” caliper) c. What’s feasible? You are allowed to have a sunny area on the site. Mature hardwoods are typically 30’-40’ spacing, but may be planted closer to create a grove effect. Conifers are often 20’-30’ spacing depending on species. 2. After putting as many trees as feasible on the site, if you have not met the replacement requirement, mulched beds of native or drought tolerant shrubs will qualify towards tree replacement. a. A #2 or #3 shrub will be equivalent to 0.5 caliper inches. b. The rationale for allowing shrubs is that mulched beds of hardy native shrubs require less fertilizer, pesticide, and water than lawn. Please keep this in mind when selecting shrubs. Hardy, drought tolerant, no-fuss shrubs are preferred. Invasive shrubs will not qualify (barberry, Amur maple, pea shrub). c. If large areas will be covered with shrubs, several species must be used. d. To qualify as tree replacement, shrub beds may NOT be mulched with plastic and rock. Beds should allow water to infiltrate. Thus, foundation shrubs plantings will typically not qualify. 3. Shrubs and trees used in rain gardens qualify as tree replacement. 4. If you have still not met the replacement requirement, the remaining trees will be converted to a dollar amount that will go in to the Maplewood Tree Fund. The conversion factor is $60 per caliper inch. 5. The Maplewood Tree Fund is used to support tree programs in the city, including: a. Installing and maintaining trees and shrubs at parks and on city land. b. Disease tree program. c. Encouraging the planting and maintenance of trees by homeowners and businesses through educational programs and possibly purchase of low-cost trees. G5, Attachment 1 Packet Page Number 63 of 269 RESOLUTION NO.____ Resolution Setting the Tree Replacement Fee WHEREAS, the Maplewood City Council has adopted a tree ordinance which establishes minimum standards for tree preservation and mitigation of environmental impacts resulting from tree removal. WHEREAS, the ordinance requires that the City Council approve a tree replacement schedule which outlines the conversion factors for replacement trees annually by resolution. WHEREAS, the City reviewed the cost of replacement trees to determine the tree replacement fee; and WHEREAS, the Maplewood City Council hereby sets the tree replacement fee as follows: • $60 per caliper inch of trees that cannot be replaced on site NOW, THEREFORE BE IT RESOLVED, that the City of Maplewood adopts the above mentioned tree replacement fee schedule. Maplewood City Council adopts this resolution on July 27, 2015. G5, Attachment 2 Packet Page Number 64 of 269 G6 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director Citizen Services DATE: July 24, 2015 SUBJECT: Approval of a Temporary Lawful Gambling - Local Permit for the St. Paul East Parks Lions Club, 2100 White Bear Avenue Introduction An application for a temporary Lawful Gambling – local permit has been submitted by Thomas O’Ryan on behalf of the St. Paul East Parks Lion Club, 1821 Myrtle St in Maplewood. This permit will be used for the club’s participation at the Maplewood Community Center’s Children’s Activity Fundraiser, held on Thursday, August 13, 2015 from 6:00pm to 10:00pm. Proceeds from the event will be used to raise money for the Maplewood Community Center. Budget Impact None Recommendation Staff recommends that Council approve the temporary Lawful Gambling permit for the St. Paul East Parks Lion Club for the Children’s Activity Fundraiser at the Maplewood Community Center on Thursday, August 13, 2015. J1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director Citizen Services DATE: July 21, 2015 SUBJECT: Consideration of Appeal of Decision to Deny Small Kennel License Cynthia Birchem, 1262 Belmont Lane E Introduction On June 10, 2015 the City received an application for a Small Kennel license, submitted by Cynthia Birchem, residing at 1262 Belmont Lane East (Attachment 1). Ms. Birchem currently has in her possession three dogs two of which have been issued the proper dog permits. Background In accordance with Chapter 10, Article III, Division 6 of the City’s Code of Ordinances (Small Kennel Licenses, referenced below), individuals who have more than two dogs over three months old are required to obtain a Small Kennel license; applications are submitted to the City Clerk’s office for processing. Current procedure requires that, upon receipt of a license application, staff obtain a list from GIS identifying affected properties within 150 feet of the applying property. Written consent from 75% of these property owners or occupants must first be received before the license application is forwarded to the Police Department for inspection and final approval. Division 6 – Small Kennel License Sec. 10-217. - Required; limited to licensee's dogs; zoning classifications where permitted. (a) No person shall keep more than two dogs over three months of age anywhere within the city without first obtaining a small kennel license under this division for the keeping of such dogs for breeding, sale or show purposes. Sec. 10-218. - Application; investigation; grant or denial of license. (a) Application. Any person desiring a small kennel license required under this division shall make written application to the city clerk upon a form prescribed by and containing such information as required by the city clerk. Among other things, the application shall contain the following information: (1) A description of the real property upon which it is desired to keep the dogs. (2) The species and number of dogs to be maintained on the premises. (3) A statement that the applicant or licensee will at all times keep the dogs in accordance with all the conditions prescribed by the police chief or a modification thereof and that failure to obey such conditions will constitute a violation of this chapter and grounds for cancellation of the license. (b) Consent: Upon receipt of the completed Small Kennel license application, the City Clerk’s office will obtain a list of affected properties from GIS identifying properties within 150 feet of the Packet Page Number 65 of 269 J1 applying property. Certified letters shall be sent to the affected property addresses requesting approval or objection to the Kennel license. Upon written consent of 75 percent of the owners or occupants of privately or publicly owned real estate within 150 feet of the outer boundaries of the premises for which the license is being requested the license shall be forwarded to the Police Department for inspection and final approval. Where a property within 150 feet consists of a multiple dwelling, the applicant need obtain only the written consent of the owner or manager or other person in charge of the building if the building is renter occupied; if the building is owner occupied letters of consent or objection will be sent to each individual home owner for consent or objection. On June 11, 2015 staff sent letters to the seven owners or occupants of privately or publicly owned real estate located within 150 feet of the outer boundaries of 1262 Belmont Lane E, to obtain the required 75% of consent approval from the affected properties (Attachment 2). June 12, 2015 through June 23, 2015 staff received owner/occupant replies from five of the seven residents contacted (Attachment 3). All five of the replies that were received strongly objected to the issuance of the Small Kennel license and permit for a third dog. Since 75% consent was not obtained by the neighboring owners/occupants, the Small Kennel license application and permit application for the third dog were denied. On June 23, 2015 a certified letter was sent to Ms. Birchem (Attachment 4) explaining the denial of the license and permit, and a refund of $106.00 was sent back to her for all fees paid with the applications. The certified letter explained the reason for the denial of the license and permit, and informed the applicant that she had 30 days from the date of the denial letter to appeal the decision to the City Council. On July 7, 2015 the city received a request for appeal of denial of the Small Kennel License and dog permit for third dog from the applicant. (Attachment 5) On July 9, 2015 Ms. Birchem was sent a certified letter informing her that her request to appeal the decision of the denial of the Small Kennel License and dog permit for third dog had been received and would be placed on the July 27, 2015 agenda for Council consideration. Certified letters were also sent to all of the affected owners/occupants located within 150 feet of the outer boundaries of 1262 Belmont Lane E, informing them of the Ms. Birchem’s decision to appeal. Budget Impact None Recommendation Staff recommends that the decision to deny a Small Kennel license and dog permit for the third dog be upheld, due the fact that the 75% owner/occupants affected by the license and permit strongly object. Attachments: 1 - Small Kennel License Application 2 – Sample letter sent to owners/occupants of property within 150 feet 3 – Responses from owners/occupants of property within 150 feet 4 – Letter of denial issued to applicant 5 – Applicant's letter requesting to appeal denial Packet Page Number 66 of 269 Packet Page Number 67 of 269 Packet Page Number 68 of 269 Packet Page Number 69 of 269 Packet Page Number 70 of 269 Packet Page Number 71 of 269 Packet Page Number 72 of 269 Packet Page Number 73 of 269 Packet Page Number 74 of 269 Packet Page Number 75 of 269 Packet Page Number 76 of 269 Packet Page Number 77 of 269 Packet Page Number 78 of 269 Packet Page Number 79 of 269 Packet Page Number 80 of 269 J MEMORANDUM TO: Melinda Coleman, City Manager FROM: Gayle Bauman, Finance Director DATE: July 16, 2015 SUBJECT: Consideration of Resolution Adopting the 2016-2020 Capital Improvement Plan (4 votes) Introduction The Capital Improvement Plan (CIP) is an annually prepared document that coordinates the planning, financing and timing of major equipment purchases and construction projects. It is proposed that the CIP be formally adopted with a commitment to follow the construction and financing schedule in the CIP for the proposed capital projects. The draft CIP was presented to the Commissions over the past month. Questions were answered by staff and the Planning Commission held a public hearing finding that the 2016-2020 CIP is consistent with the goals of the Comprehensive Plan. Adopting the CIP does not commit the council to the proposed projects, nor implement the assumptions made during the preparation; however, this is the basis for the 2016 Budget as we continue with its preparation. Background Capital projects for the Maplewood CIP are defined as major equipment purchases and construction projects costing in excess of $50,000 (with some exceptions). The 2016-2020 CIP replaces the 2015-2019 CIP that was approved by the Council last year. The five-year total expenditures in the 2016-2020 CIP are $35,198,220. The CIP is based on goals established at the City Council and management staff retreats. Many of the projects scheduled for 2016-2020 will result in the accomplishment of several City goals that are as follows: 1. Redevelopment efforts are reflected by the inclusion of the following three projects in the 2016- 2020 CIP Plan: 1) Housing Replacement Program; 2) Commercial Property Redevelopment; and 3) Gladstone Area Redevelopment (phase III). 2. A city initiative under the direction of the Housing and Economic Development Commission is the Commercial Property Redevelopment Program. If a commercial property deteriorates to the point of becoming a detriment or an eyesore, it will have an effect on the surrounding area. Other property owners may not be motivated to care for or to improve their properties if they live near or next to a rundown property. The cost estimate is based on the premise of purchasing a minimum of one property every other year until the goals of the program change. It is anticipated that the EDA function of property resale is net neutral. 3. An analysis of all of our City buildings was recently completed which calls for major investment in our aging infrastructure. The City is exploring the option of issuing $1.5 - $3.0 million in CIP bonds over the next five years to jump start some of the items listed in the study. These costs are NOT reflected in this 2016-2020 CIP document. The City plans to have more information available on these projects and financing in fall 2015. 4. The Park Development Fund is continuing to show a slow down of revenues as the housing market and building of commercial industrial facilities slows due to the fact that Maplewood is Packet Page Number 81 of 269 J nearly fully developed. Park projects listed in this plan will only move forward if the Park Availability Charge (PAC) revenue comes in as projected. 5. A Parks System Master Plan was completed in 2014 which called for major investment in our existing parks. The City is exploring the option of issuing $1.5 - $3.0 million in Tax Abatement bonds over the next five years to jump start some of items listed in the plan. These costs are NOT reflected in this 2016-2020 CIP document. The City plans to have more information available on these projects and financing in fall 2015. 6. It is proposed that $50,000 of tax levy funds be dedicated in 2016 for Community Field Upgrades, as well as an additional $50,000 in tax levy for Park Equipment replacements. This item will eventually be combined with projects being covered by Tax Abatement bonds identified in the Parks System Master Plan. 7. An annual expenditure of $300,000 to $350,000 is proposed for the planning period for replacement of vehicles and equipment in the Fleet Management Fund. This investment is necessary to keep maintenance costs to a minimum. 8. A new fund was established in 2014 to account for vehicle and equipment purchases for the Police Department that had previously been funded from the General Fund. A levy of $300,000 is needed in 2016 with an ongoing levy of $200,000 needed for years 2017-2020. 9. Five major street projects and one bridge replacement are proposed for 2016-2020. The costs of these projects range from $670,000 to $7,760,000. One of the factors that will be considered before any project is authorized will be the City’s debt capacity. We have also been informed that Ramsey County has two projects in their pipeline that will require a cost share from the City. A financing source will need to be established for these projects. 10. A Gas Franchise Fee was adopted in 2015 which will be dedicated to street improvements. This will be a pay-as-you-go fund with the City bonding for some of the assessment charges in the initial years to jump start much needed repairs. Project costs related to these improvements are NOT reflected in this 2016-2020 CIP document. These projects should have minimal effect on the City’s debt and no effect on its tax levy. More information will be available by September 2015. Budget Impact The property tax impact of projects included in this CIP was evaluated. Estimates were prepared of the new tax levies that will be required to support these projects assuming that new bonds will be issued to finance CIP projects. For 2015, the city’s total tax levy was $18,991,610 and of that amount, $4,792,820 was for debt service on bond issues. It is estimated that a levy of $4,792,820 (no change) will be needed in 2016 to cover the debt service on bonds issued through 2015. Also, there is an increase of $65,000 anticipated in the capital levy which has to do with re-establishing levies in the Fire Truck Replacement Fund and Redevelopment Fund, decreasing the levy in the Capital Improvement Project Fund and increasing the levy in the Police Squad & Equipment Replacement Fund. Recommendation It is recommended that the City Council receive reports from any commissions present and approve the attached resolution adopting the 2016-2020 Capital Improvement Plan. Since the CIP is part of the Comprehensive Plan, it requires four votes for adoption. Attachments 1. Changes to original requests 2. Resolution 3. 2016-2020 Capital Improvement Plan Packet Page Number 82 of 269 J, Attachment 1 2016 2017 2018 2019 2020 TOTAL ORIGINAL REQUEST 5/21/15 7,669,870 10,373,260 10,305,590 19,119,520 9,879,980 57,348,220 ADDITIONS Pond/Dorland area streets 80,000 2,420,000 2,500,000 Replacement project for Lakewood/Sterling Franchise fee projects 60,000 1,250,000 1,010,000 1,780,000 1,050,000 5,150,000 MOVE/CHANGE/DELETE Replace Rehab/Air Truck (300,000) 300,000 0 Move from 2018 to 2019 Records Management (5,000) (10,000) (15,000) (20,000) (50,000)Reduce amount set aside for future replacement Server storage (60,000) 60,000 0 Move from 2019 to 2020 Replacement of Police/Fire 800 MHz radios (296,250) (296,250) (296,250) (296,250) 35,000 (1,150,000)replace small amount each year ($35,000) Farrell/Ferndale area streets (100,000)0 (7,460,000) 7,560,000 0 Move from 2019 to 2020 Lakewood/Sterling area streets 990,000 (3,180,000)(2,190,000)Franchise fee project - not full reconstruction Park Upgrades to Existing Parks (50,000) (50,000) (50,000) (50,000) (50,000) (250,000)Keep at $100,000 per year - roll into Abatement bond? Lift station upgrade program 40,000 (5,000) (5,000) (5,000) (25,000)0 Department change DECLINE (to future years) Dennis/McClelland area streets (100,000) (100,000) (6,760,000) (6,960,000)Move from 2020 to 2022 Veteran's Memorial Park (150,000) (450,000) (850,000) (750,000) (200,000) (2,400,000)Deal with higher priority items first Asset Management Software (115,000)(115,000)Delay till funds are available Regional Police Firearms Range (25,000) (100,000) (100,000) (100,000) (100,000) (425,000)Future of JPA uncertain - wait for more information EAB Ash Removal and Planting (100,000) (100,000) (150,000) (150,000) (150,000) (650,000)Look at other options REMOVE THE FOLLOWING - SEPARATE PLANS Projects related to Parks System Master Plan (580,000) (350,000) (350,000) (390,000) (350,000) (2,020,000)Sidewalk and Trail Improvements Projects related to Parks System Master Plan (1,000,000) (1,000,000) (1,000,000) (1,000,000) (1,000,000) (5,000,000)Park Maintenance & Reinvestment Projects related to Franchise Fee (1,150,000) (1,250,000) (1,010,000) (1,780,000) (1,050,000) (6,240,000)Street Projects Projects related to Asset Management Plan (320,000) (320,000) (320,000) (1,070,000) (320,000) (2,350,000)Building Maintenance & Reinvestment UPDATED REQUEST 5,053,620 6,837,010 6,774,340 7,973,270 8,559,980 35,198,220Packet Page Number 83 of 269 J, Attachment 2 RESOLUTION ADOPTING THE 2016-2020 CAPITAL IMPROVEMENT PLAN WHEREAS, the 2016-2020 Capital Improvement Plan coordinates the timing and financing of major equipment purchases and construction projects, and WHEREAS, the 2016-2020 Capital Improvement Plan is a planning tool for City staff and elected officials, and WHEREAS, it is important to follow the construction and financing schedule contained in the Capital Improvement Plan in order to fully utilize the City’s engineering staff and manage the need for consultant engineers, and NOW THEREFORE, BE IT RESOLVED, that the 2016-2020 Capital Improvement Plan is hereby adopted as a planning document, and BE IT FURTHER RESOLVED, the construction and financing schedule contained in the Capital Improvement Plan will be followed to the greatest extent possible. Packet Page Number 84 of 269 J2, Attachment 3 Packet Page Number 85 of 269 J2, Attachment 3 Packet Page Number 86 of 269 TABLE OF CONTENTS Page i SECTION I – INTRODUCTION Principal City Officials .......................................................................................................................... 1 City Manager's Letter of Transmittal ..................................................................................................... 3 Highlights .............................................................................................................................................. 6 New Projects .......................................................................................................................................... 7 Projects by Category .............................................................................................................................. 8 Schedule for Construction and Financing of 2016 Projects ................................................................. 10 Schedule for 2016 Bond Issue ............................................................................................................. 11 Projects by Category for 2016 ............................................................................................................. 12 Projects Scheduled for 2016 ................................................................................................................ 13 Funding Sources for the Capital Improvement Plan ............................................................................ 15 General Community Development Information .................................................................................. 19 Undeveloped Land Map ...................................................................................................................... 20 Maplewood Population Statistics ......................................................................................................... 21 SECTION II – DEBT CAPACITY AND FINANCING STRATEGY Debt Capacity ..................................................................................................................................... 25 Debt Transactions Past Five Years and Next Five Years ..................................................................... 26 C.I.P. Impact on City Debt .................................................................................................................. 27 Debt Per Capita .................................................................................................................................... 28 Debt to Market Value ......................................................................................................................... 30 Legal Debt Margin ............................................................................................................................... 32 Capital Improvement Plan Financing Strategy .................................................................................... 33 Impact on Property Taxes .................................................................................................................... 34 SECTION III – PROJECT DETAILS Project Details...................................................................................................................................... 36 Map of City by Neighborhood .......................................................................................................... 37 Western Hills – Neighborhood #1 Map Legend and Population Data .................................................................................................... 38 Neighborhood Map .......................................................................................................................... 39 Rice Street ........................................................................................................................................ 41 Parkside – Neighborhood #2 Map Legend and Population Data .................................................................................................... 42 Neighborhood Map .......................................................................................................................... 43 Kohlman Lake – Neighborhood #3 Map Legend and Population Data .................................................................................................... 44 Neighborhood Map .......................................................................................................................... 45 Hazelwood – Neighborhood #4 Map Legend and Population Data .................................................................................................... 46 Neighborhood Map .......................................................................................................................... 47 White Bear Ave/I694 Interchange Project ........................................................................................ 49 Rehabilitation of Fire Station ........................................................................................................... 50 Harvest Park ..................................................................................................................................... 51 Maplewood Heights – Neighborhood #5 Map Legend and Population Data .................................................................................................... 52 Neighborhood Map .......................................................................................................................... 53 Bellaire Avenue ................................................................................................................................... 55 J2, Attachment 3 Packet Page Number 87 of 269 TABLE OF CONTENTS Page ii SECTION III – PROJECT DETAILS (continued) Sherwood Glen – Neighborhood #6 Map Legend and Population Data .................................................................................................... 56 Neighborhood Map .......................................................................................................................... 57 Gladstone – Neighborhood #7 Map Legend and Population Data .................................................................................................... 58 Neighborhood Map .......................................................................................................................... 59 Rehabilitation of Fire Station ........................................................................................................... 60 Wakefield Park ................................................................................................................................. 61 Gladstone Savanna Improvements .................................................................................................... 62 Gladstone Area Redevelopment ....................................................................................................... 63 Hillside – Neighborhood #8 Map Legend and Population Data .................................................................................................... 64 Neighborhood Map .......................................................................................................................... 65 Beebe Road Street Improvements..................................................................................................... 67 Beaver Lake – Neighborhood #9 Map Legend and Population Data .................................................................................................... 68 Neighborhood Map .......................................................................................................................... 69 Farrell/Ferndale Area Street Improvements ...................................................................................... 70 Maplewood Nature Center Master Plan............................................................................................ 71 Maplewood Nature Center Land Acquisition ................................................................................... 72 Ferndale/Ivy Area Streets ................................................................................................................. 73 Battle Creek – Neighborhood #10 Map Legend and Population Data .................................................................................................... 74 Neighborhood Map .......................................................................................................................... 75 Vista Hills – Neighborhood #11 Map Legend and Population Data .................................................................................................... 76 Neighborhood Map .......................................................................................................................... 77 Sterling Street – Linwood Avenue to Londin Lane .......................................................................... 78 Pond/Dorland Area Streets ............................................................................................................... 79 Highwood – Neighborhood #12 Map Legend and Population Data .................................................................................................... 80 Neighborhood Map .......................................................................................................................... 81 Carver Ridge – Neighborhood #13 Map Legend and Population Data .................................................................................................... 82 Neighborhood Map ........................................................................................................................... 83 Sterling Street Bridge Replacement .................................................................................................. 84 Fish Creek Open Space .................................................................................................................... 85 Projects without a Neighborhood Designation .................................................................................... 86 Housing Replacement Program ........................................................................................................ 89 Commercial Property Redevelopment .............................................................................................. 90 Replacement of Fire Truck ............................................................................................................... 91 Ambulance Replacement .................................................................................................................. 92 Ambulance Replacement .................................................................................................................. 93 Replacement of Police & Fire 800 MHz Radios .............................................................................. 94 Replacement of Rehab/Air Truck ..................................................................................................... 95 Replacement of a 1992 Grass Rig .................................................................................................... 96 Election Equipment .......................................................................................................................... 97 J2, Attachment 3 Packet Page Number 88 of 269 TABLE OF CONTENTS Page iii SECTION III – PROJECT DETAILS (continued) Eden Systems Replacement .............................................................................................................. 98 Laserfiche Update ............................................................................................................................. 99 Microsoft License Upgrade ............................................................................................................ 100 Council Chambers Improvements .................................................................................................. 101 Server Storage ................................................................................................................................ 102 Police Department Mobile Video ................................................................................................... 103 Squad Replacement ........................................................................................................................ 104 Records Management System ......................................................................................................... 105 Squad Computer Replacement ....................................................................................................... 106 Park Upgrades to Existing Parks .................................................................................................... 107 Open Space Improvements ............................................................................................................. 108 Parks Systems Plan ......................................................................................................................... 109 Deer Removal ................................................................................................................................. 110 Lift Station Upgrade Program ........................................................................................................ 111 Two Trailers ................................................................................................................................... 112 Three Wheel Truckster ................................................................................................................... 113 1-Ton Truck ................................................................................................................................... 114 Toro Mower .................................................................................................................................... 115 Single Axle Plow Truck ................................................................................................................. 116 One ½ Ton Pickup .......................................................................................................................... 117 One Ton Truck ............................................................................................................................... 118 Single Axle Plow Truck ................................................................................................................. 119 Street Sweeper ................................................................................................................................ 120 Pond Clean Out/Dredging Projects................................................................................................. 121 Single Axle Plow Truck ................................................................................................................. 122 Water Tanker .................................................................................................................................. 123 One ½ Ton Truck ........................................................................................................................... 124 Crack Filler ..................................................................................................................................... 125 Wood Chipper ................................................................................................................................ 126 Flood Remediation Projects............................................................................................................ 127 Ramsey County Signal Projects ...................................................................................................... 128 ½ Ton Pickup Truck ....................................................................................................................... 129 Street Sweeper ................................................................................................................................ 130 ToolCat 5610-F .............................................................................................................................. 131 Asphalt Tack Trailer ....................................................................................................................... 132 Three Felling Trailers ..................................................................................................................... 133 SECTION IV – APPENDIX Project Listings: Grouped by Department ................................................................................................................. 134 Grouped by Funding Source ........................................................................................................... 136 Grouped by Project Category ......................................................................................................... 140 Grouped by Neighborhood ............................................................................................................. 142 Grouped by Department – Declined ............................................................................................... 144 Projects Deferred/Declined............................................................................................................. 145 J2, Attachment 3 Packet Page Number 89 of 269 TABLE OF CONTENTS Page iv SECTION IV – APPENDIX (continued) Financial Projections for Capital Project Funds and Fleet Management Fund: Ambulance Service Fund ............................................................................................................... 146 Capital Improvement Projects Fund ............................................................................................... 147 Environmental Utility Fund ............................................................................................................ 148 Fire Truck Replacement Fund ........................................................................................................ 149 Fleet Management Fund ................................................................................................................. 150 Information Technology Fund ........................................................................................................ 151 Maplewood Area EDA Fund .......................................................................................................... 152 Park Development Fund ................................................................................................................. 153 Police Services Fund ...................................................................................................................... 154 Police Vehicles & Equipment Fund ............................................................................................... 155 Redevelopment Fund ...................................................................................................................... 156 Sanitary Sewer Fund ...................................................................................................................... 157 Street Light Utility Fund ................................................................................................................. 158 Water Availability Charge Fund-St. Paul Water District ................................................................ 159 J2, Attachment 3 Packet Page Number 90 of 269 CITY OF MAPLEWOOD, MINNESOTA PRINCIPAL CITY OFFICIALS JANUARY 2015 CITY COUNCIL NORA SLAWIK, MAYOR Term Expires 12-31-2017 KATHLEEN JUENEMANN, COUNCILMEMBER MARYLEE ABRAMS, COUNCILMEMBER Term Expires 12-31-2017 Term Expires 12-31-2017 ROBERT CARDINAL, COUNCILMEMBER MARV KOPPEN, COUNCILMEMBER Term Expires 01-04-2016 Term Expires 01-04-2016 CITY MANAGERIAL STAFF Employee Position Date Appointed Melinda Coleman City Manager February 6, 2015 Mike Funk Assistant City Manager/HR Director February 23, 2015 Nick Carver Interim Director of Environmental & Economic Development December 19, 2014 Gayle Bauman Finance Director May 13, 2013 DuWayne Konewko Director of Parks & Recreation January 1, 2011 Mychal Fowlds Director of Information Technology February 6, 2006 Karen Haag Director of Citizen Services August 5, 1996 Steve Lukin Fire Chief March 17, 2000 Michael Thompson Director of Public Works June 4, 2012 Paul Schnell Police Chief July 29, 2013 1 J2, Attachment 3 Packet Page Number 91 of 269 THIS PAGE INTENTIONALLY LEFT BLANK 2 J2, Attachment 3 Packet Page Number 92 of 269 Mayor and City Council Honorable Mayor and Council Members: The 2016 – 2020 Proposed Capital Improvement Plan (CIP) for the City of Maplewood is submitted herewith. The intent of this document is to coordinate the planning, financing and timing of major equipment purchases and construction projects. The document is divided into four sections: Introduction, Debt Capacity and Financing Strategy, Project Details, and Appendix. The focus of the CIP is on the maintenance and protection of the City’s existing assets, redevelopment, and investment in new initiatives. In previous years (2007-2012), the City focused most of its resources on expanding its street improvement program, including adding a once-in-a- decade interchange improvement at TH 36-English. Because there are many needs in the City including public safety, redevelopment, parks, buildings and the desire to control City debt, not as many resources can be allocated to street improvements. Many of the projects scheduled for 2016-2020 will result in the accomplishment of several City goals that are as follows: 1. Redevelopment efforts are reflected by the inclusion of the following three projects in the 2016- 2020 CIP Plan: 1) Housing Replacement Program; 2) Commercial Property Redevelopment; and 3) Gladstone Area Redevelopment (phase III). 2. A city initiative under the direction of the Housing and Economic Development Commission is the Commercial Property Redevelopment Program. If a commercial property deteriorates to the point of becoming a detriment or an eyesore, it will have an effect on the surrounding area. Other property owners may not be motivated to care for or to improve their properties if they live near or next to a rundown property. The cost estimate is based on the premise of purchasing a minimum of one property every other year until the goals of the program change. It is anticipated that the EDA function of property resale is net neutral. 3. An analysis of all of our City buildings was recently completed which calls for major investment in our aging infrastructure. The City is exploring the option of issuing $1.5 - $3.0 million in CIP bonds over the next five years to jump start some of the items listed in the study. These costs are NOT reflected in this 2016-2020 CIP document. The City plans to have more information available on these projects and financing in fall 2015. 4. The Park Development Fund is continuing to show a slow down of revenues as the housing market and building of commercial industrial facilities slows due to the fact that Maplewood is nearly fully developed. Park projects listed in this plan will only move forward if the Park Availability Charge (PAC) revenue comes in as projected. 5. A Parks System Master Plan was completed in 2014 which called for major investment in our existing parks. The City is exploring the option of issuing $1.5 - $3.0 million in Tax Abatement bonds over the next five years to jump start some of items listed in the plan. These costs are NOT reflected in this 2016-2020 CIP document. The City plans to have more information available on these projects and financing in fall 2015. 3 J2, Attachment 3 Packet Page Number 93 of 269 6. It is proposed that $50,000 of tax levy funds be dedicated in 2016 for Community Field Upgrades, as well as an additional $50,000 in tax levy for Park Equipment replacements. This item will eventually be combined with projects being covered by Tax Abatement bonds identified in the Parks System Master Plan. 7. An annual expenditure of $300,000 to $350,000 is proposed for the planning period for replacement of vehicles and equipment in the Fleet Management Fund. This investment is necessary to keep maintenance costs to a minimum. 8. A new fund was established in 2014 to account for vehicle and equipment purchases for the Police Department that had previously been funded from the General Fund. A levy of $300,000 is needed in 2016 with an ongoing levy of $200,000 needed for years 2017-2020. 9. Five major street projects and one bridge replacement are proposed for 2016-2020. The costs of these projects range from $670,000 to $7,760,000. One of the factors that will be considered before any project is authorized will be the City’s debt capacity. We have also been informed that Ramsey County has two projects in their pipeline (Rice Street and White Bear Avenue/I694 Interchange) that will require a cost share from the City. A financing source will need to be established for these projects. 10. A Gas Franchise Fee was adopted in 2015 which will be dedicated to street improvements. This will be a pay-as-you-go fund with the City bonding for some of the assessment charges in the initial years to jump start much needed repairs. Project costs related to these improvements are NOT reflected in this 2016-2020 CIP document. These projects should have minimal effect on the City’s debt and no effect on its tax levy. More information will be available by September 2015. The 2015 – 2019 CIP was a $48.2 Million plan, while the proposed 2016 – 2020 CIP is listed for $35.2 Million in expenditures. This is a 27.0% decrease from the previous year’s program or $13,014,660. City staff is still developing plans for the use of Tax Abatement and CIP bonds for major parks and city building projects. Costs related to these project are NOT included in this 2016-2020 CIP document. Also, projects being financed with the new Gas Franchise Fee have NOT been included either. As with the previous year, Deferred Projects are listed within the Appendix section of this CIP. These are projects that were recommended by staff and Commissions and are significant needs within the City. An analysis of the impacts of these projects identified that funding is not available under current programs. The property tax impact of projects included in this CIP was evaluated. Estimates were prepared of the new tax levies that will be required to support these projects assuming that new bonds will be issued to finance CIP projects. For 2015, the city’s total tax levy was $18,991,610 and of that amount, $4,792,820 was for debt service on bond issues. It is estimated that a levy of $4,792,820 will be needed in 2016 to cover the debt service on bonds issued through 2015. The total Debt outstanding for Maplewood is proposed to be $70,269,631 in 2015 based upon the current plan within this CIP. 2014 total debt is $81,130,167. The City’s total debt is limited by statute to not more than 3% of market value of taxable property of the City. Very little of the debt of the City, approximately $9,635,000 in 2014, is actually subject to the legal debt margin. Staff continues to monitor total city debt as a percent of market value with the intention of keeping total debt within 2%. With the new debt projected by this CIP, the City will remain at or below that objective of 2.0%. 4 J2, Attachment 3 Packet Page Number 94 of 269 It is recommended that the CIP be formally adopted by the City Council following a Public Hearing that is required to be held by the Planning Commission. As part of this adoption process, a strong commitment is needed to follow the construction and financing schedule for the public improvement projects planned for 2016. This allows the City’s engineering staff to be fully utilized and will minimize the need for consultant engineers. Also, it will facilitate the planning for the year 2016 bond issue by the Finance Department. The CIP, by design, is a planning tool for City staff and elected officials. The CIP gives the City Council the flexibility to proceed with the proposed projects based on the political, economic, and financial realities of each year. After the CIP has been formally adopted by the City Council, the projects scheduled for 2016 will be included in the Proposed 2016 Budget document. This will provide the City Council another opportunity to review the proposed 2016 projects. The 2016 – 2020 CIP presents an excellent combination of maintenance and redevelopment projects. By proceeding with these scheduled improvements, the City Council can be assured the City’s infrastructure, facility and equipment needs will be met. Melinda Coleman City Manager 5 J2, Attachment 3 Packet Page Number 95 of 269 HIGHLIGHTS OF THE CAPITAL IMPROVEMENT PLAN The five-year total expenditures within the 2016-2020 C.I.P. are $35,198,220. Changes by project category over the last C.I.P. are as follows: 2014-2018 C.I.P 2015-2019 C.I.P 2016-2020 C.I.P Increase Amount (Decrease) Percent Buildings $11,500,000 $9,930,000 $3,400,000 ($6,530,000)-65.8% Redevelopment 8,050,000 6,785,000 3,540,000 (3,245,000)-47.8% Equipment 2,671,500 4,684,880 4,520,720 (164,160)-3.5% Parks 4,217,000 3,900,000 2,370,000 (1,530,000)-39.2% Public Works 20,246,000 22,913,000 21,367,500 (1,545,500)-6.7% TOTALS $46,684,500 $48,212,880 $35,198,220 ($13,014,660)-27.0% The six largest projects within the C.I.P. are as follows: 1. Farrell/Ferndale Area Streets - $7,760,000 Contruction of this project is planned for 2020. The streets will require full reconstruction including significant drainage improvements. 2. Ferndale/Ivy Area Streets - $3,400,000 Contruction of this project is planned for 2018. Some of the streets will require full reconstruction. 3. Pond/Dorland Area Streets - $2,500,000 Contruction of this project is planned for 2017. The watermain is in need of replacement and the streets are in need of repair. 4. Rice Street - $2,239,000 This is the City's share of a county led street reconstruction project planned for 2019 on Rice Street from Larpenteur Avenue to County Road B. 5. Gladstone Area Redevelopment - $2,000,000 This third phase of the Gladstone Area Redevelopment includes acquisition of property for redevelopment. Work will be completed in accordance with the approved Gladstone Master Plan. 6. Rehabilitaiton of Fire Station - $2,000,000 Our northern most fire station at Hazelwood and County Road C is in need of some upgrades. The current station was built over 40 years ago. Details regarding the projects included within the C.I.P. are in the third section of this document. The projects are grouped by neighborhoods and there is a separate page for each project. There are 63 projects in the current C.I.P. The 2015-2019 C.I.P. had 59 projects. 6 J2, Attachment 3 Packet Page Number 96 of 269 2015-2019 2016-2020 Year C.I.P.C.I.P.Amount Percent 2016 9,660,260 5,053,620 (4,606,640)-47.7% 2017 8,174,110 6,837,010 (1,337,100)-16.4% 2018 11,727,490 6,774,340 (4,953,150)-42.2% 2019 9,698,050 7,973,270 (1,724,780)-17.8% TOTALS $39,259,910 $26,638,240 ($12,621,670)-32.1% EQUIPMENT $300,000 Replacement of Rehab/Air Truck 70,000 Replacement of a 1992 Grass Rig 60,000 Server Storage $430,000 PARKS $75,000 Maplewood Nature Center Master Plan 260,000 Maplewood Nature Center Land Acquistion 610,000 Fish Creek Open Space $945,000 PUBLIC WORKS $52,000 2 - 1/2 ton pickup trucks 200,000 Street sweeper 40,000 ToolCat 5610-F 30,000 Asphalt tack trailer 30,000 3 Felling trailers 2,239,000 Rice Street 95,000 Bellaire Avenue 2,500,000 Pond/Dorland area streets $5,186,000 $6,561,000 Grand Total NEW PROJECTS IN THE CAPITAL IMPROVEMENT PLAN Changes in project expenditures for the years 2016-2020 within this C.I.P. compared to the previous C.I.P. are as follows: Increase (Decrease) Some of the changes listed above are due to changes in the time schedule for projects. The new projects total $6,561,000. These projects are as follows: 7 J2, Attachment 3 Packet Page Number 97 of 269 2038170 374080 2038170 374080 $0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 2016 2017 2018 2019 2020ThousandsPROJECTS BY CATEGORY 2016-2020 BUILDINGS REDEVELOPMENT EQUIPMENT PARKS PUBLIC WORKS 8 J2, Attachment 3 Packet Page Number 98 of 269 PROJECT CATEGORY TOTAL 2016 2017 2018 2019 2020 BUILDINGS $3,400,000 $0 $1,400,000 $2,000,000 $0 $0 REDEVELOPMENT 3,540,000 180,000 650,000 80,000 2,550,000 80,000 EQUIPMENT 4,520,720 1,197,120 1,202,010 707,340 934,270 479,980 PARKS 2,370,000 640,000 1,015,000 355,000 260,000 100,000 PUBLIC WORKS 21,367,500 3,036,500 2,570,000 3,632,000 4,229,000 7,900,000 TOTALS $35,198,220 $5,053,620 $6,837,010 $6,774,340 $7,973,270 $8,559,980 ALLOCATION OF COSTS BY YEAR FIVE-YEAR CAPITAL IMPROVEMENT PLAN PROJECTS BY PROJECT CATEGORY 9 J2, Attachment 3 Packet Page Number 99 of 269 SCHEDULE FOR CONSTRUCTION AND FINANCING OF 2016 PROJECTS The Capital Improvement Plan coordinates the financing and timing of major equipment purchases and construction projects. Therefore, it is very important that the C.I.P. be followed as much as possible. This is especially important for the Public Works and Finance Departments. Public improvement projects need to be scheduled to avoid peaks and valleys in workloads. This will allow the engineering staff in the Public Works Department to provide the engineering services required and minimize the need to hire engineering consultants. A closely followed schedule for construction projects will also facilitate Finance Department planning for bond issues. The schedule that needs to be followed for construction of the public improvement projects listed in this document for 2016 is as follows: SCHEDULE FOR PUBLIC IMPROVEMENT PROJECTS TO BE CONSTRUCTED IN 2016 August 2015 Begin Neighborhood Meetings November 2015 Council receives Engineer's Report and orders Public Hearing November 2015 Publish Legal Notice December thru February 2016 Public Hearings; Order Improvement and Preparation Plans and Specifications February 2016 Approve Plans and Specifications; Authorization to Advertise for Bids March 2016 Award Bids 10 J2, Attachment 3 Packet Page Number 100 of 269 It is planned that bonds will be sold in May 2016 to finance the capital improvement projects that will be constructed in 2016. The schedule for the issuance of these bonds is as follows: SCHEDULE FOR 2016 BOND ISSUE March 24, 2016 Last day for City Council to order projects to be financed by the bond issue March 28, 2016 Financial data on projects to be financed due to financial consultant April 11, 2016 Resolution setting bond sale due from bond council bond sale details due from financial consultant April 21, 2016 City Council adoption of resolution authorizing bond issue May 12, 2016 Official statement (prospectus) distributed to rating agency, City, and prospective bidders May 14, 2016 Bond rating due from Standard and Poor’s. May 19, 2016 Bid opening and award of bids June 16, 2016 Bond proceeds delivered to City 11 J2, Attachment 3 Packet Page Number 101 of 269 Data REDEVELOPMENT BUILDINGS EQUIPMENT PARKS PUBLIC WORKS 12 REDEVELOPMENT 3.56% BUILDINGS 0.00% EQUIPMENT 23.69% PARKS 12.66% PUBLIC WORKS 60.09% PROJECTS BY CATEGORY 2016 REDEVELOPMENT BUILDINGS EQUIPMENT PARKS PUBLIC WORKS 12 J2, Attachment 3 Packet Page Number 102 of 269 PROJECT PROJECT NUMBER PROJECT TITLE CATEGORY COST FD15.010 Replacement of Police & Fire 800 MHz radios Equipment $35,000 FD16.030 Replacement of a 1992 Grass Rig Equipment 70,000 FD08.010 Ambulance replacement Equipment 200,000 IT12.010 Election Equipment Equipment 45,000 IT15.030 Laserfiche update Equipment 40,000 IT15.040 Microsoft license upgrade Equipment 50,000 IT15.050 Council Chambers Improvements Equipment 25,000 PD14.040 Police Department Mobile Video Equipment 193,480 PD15.010 Squad Replacement Equipment 186,650 PD15.020 Records Management System Equipment 30,000 PD15.030 Squad Computer Replacement Equipment 19,990 PW11.040 Single axle Plow Truck Equipment 210,000 PW12.050 1 Ton Truck Equipment 72,000 PW15.040 Crack filler Equipment 20,000 $1,197,120 PM14.030 Park Systems Plan Parks $50,000 PM15.010 Deer Removal Parks 20,000 PM15.430 Wakefield Park Parks 50,000 PM16.005 Fish Creek Open Space Parks 15,000 PM07.010 Park Upgrades to Existing Parks Parks 100,000 PM08.050 Gladstone Savanna Improvements Parks 330,000 PM08.060 Open Space Improvements Parks 75,000 $640,000 PW03.210 Lift Station Upgrade Program Public Works $65,000 PW14.010 Pond clean out/dredging projects Public Works 100,000 PW14.060 Beebe Road Street Improvements Public Works 1,770,000 PW15.060 Flood Remediation Projects Public Works 30,000 PW15.090 Sterling Street - Linwood Ave to Londin Ln Public Works 610,000 PW15.100 Ramsey County Signal Projects Public Works 206,500 PW15.110 Ferndale/Ivy area streets Public Works 100,000 PW16.070 Bellaire Avenue Public Works 75,000 PW16.130 Pond/Dorland area streets Public Works 80,000 $3,036,500 CD2.010 Housing Replacement Program Redevelopment $80,000 CD15.010 Gladstone area redevelopment Redevelopment 100,000 $180,000 Grand Total $5,053,620 PROJECTS SCHEDULED FOR 2016 13 J2, Attachment 3 Packet Page Number 103 of 269 THIS PAGE INTENTIONALLY LEFT BLANK 14 J2, Attachment 3 Packet Page Number 104 of 269 FUNDING SOURCES FOR THE CAPITAL IMPROVEMENT PLAN Bonds and Notes: Capital Notes – these are a form of short-term indebtedness that are backed by the full faith, credit, and taxing powers of the City of Maplewood. They are usually issued with a five-year term to finance large equipment purchases. General Obligation Bonds – G.O. bonds are backed by the full faith, credit, and taxing powers of the City of Maplewood. Within this C.I.P. document, general obligation bonds means bonds that are 100% supported by tax levies. Bonds that are more than 80% supported by tax levies require voter approval before they can be issued. General Obligation Improvement Bonds – these bonds are similar to General Obligation Bonds except they do not require voter approval for issuance. This is because they represent the portion of public improvement project costs that are not assessed. At least 20% of the project cost must be assessed to issue these bonds. Municipal State Aid Bonds – these bonds are issued to finance improvements to municipal state-aid streets. Under state law, future allotments of state street aid are pledged to pay the principal and interest on the bonds. The bonds are also backed by the full faith, credit, and taxing powers of the city. Special Assessment Bonds – these bonds are payable from charges made to property owners who benefit from public improvements. These charges are referred to as special assessments and are billed to property owners with their property taxes. Under state law, special assessment bonds can be issued without voter approval provided that at least 20% of the improvement cost has been assessed. Special assessment bonds issued by Maplewood also are backed by the full faith, credit, and taxing powers of the city. Tax Abatement Bonds – these bonds can be issued for economic development (e.g., to pay for a site for a business), construction of public facilities or infrastructure, and redevelopment of blighted areas. The bonds can be revenue bonds or general obligation and are not subject to referendum approval. Tax Increment Bonds – these bonds can be issued for housing, economic development (e.g., to pay for a site for a business), construction of public facilities or infrastructure, and redevelopment of blighted areas. The bonds can be revenue bonds or general obligation and are not subject to referendum approval. Ambulance Service Fund –this fund was established in 2005 to account for customer service charges that are used to finance emergency medical services. Capital Improvement Projects Fund – this fund was established to finance major capital outlay expenditures that cannot be easily financed by alternative revenue sources. Property taxes are levied annually for this fund. On the project detail pages it is referred to as the C.I.P. Fund. 15 J2, Attachment 3 Packet Page Number 105 of 269 Economic Development Authority – within this C.I.P. document this is used to identify a portion of improvement costs that are paid by the Maplewood Area Economic Development Authority. Environmental Utility Fund – this fund was established to finance maintenance and improvements to the storm water utility system. Revenues for the fund are generated by a utility charge for surface water runoff. Fire Truck Replacement Fund – this fund was established to finance all future purchases of fire trucks. Property taxes are levied annually as needed to provide for planned purchases. Fleet Management Fund – this fund accounts for the operating expenses of all city vehicles and major pieces of equipment (except for public safety vehicles). These operating expenses, including depreciation, are used as a basis to establish rental rates that are charged to the departments using the vehicles. The accounting procedures used in this fund result in a cash reserve for the replacement of vehicles and major pieces of equipment. On the project detail pages in Section 3 this fund is referred to as the V.E.M. Fund. General Building Replacement Fund – this fund is being established to provide a funding mechanism for the replacement and/or rehabilitation of City buildings. Property taxes are proposed to be levied annually for this fund. General Fund – this fund accounts for all financial resources except those required to be accounted for in another fund. The fund accounts for the majority of the City’s operating budget. Information Technology Fund – accounts for the maintenance, repair, and operation of the city’s computer hardware and software. Little Canada – within this C.I.P. document this is used to identify that portion of public works improvement costs that are paid by the City of Little Canada. When roads on the border between Maplewood and Little Canada are improved, the two governments jointly finance the cost of the improvement. MnDOT – within this C.I.P. document this is used to identify a portion of public works improvement costs that are paid by the Minnesota Department of Transportation. North St. Paul – within this C.I.P. document this is used to identify that portion of public works improvement costs that are paid by the City of North St. Paul. When roads on the border between Maplewood and North St. Paul are improved, the two governments jointly finance the cost of the improvement. Oakdale – within this C.I.P. document this is used to identify that portion of public works improvement costs that are paid by the City of Oakdale. When roads on the border between Maplewood and Oakdale are improved, the two governments jointly finance the cost of the improvement. Park Development Fund – this fund accounts for the receipt and disbursement of park availability charges. These charges are levied against all new buildings constructed and are paid when the building permit is issued. Money from P.A.C. on residential buildings can only be spent on park developments within the neighborhood where the building is constructed. Money from commercial park availability charges can be spent on any park development. 16 J2, Attachment 3 Packet Page Number 106 of 269 PD Squad/Equipment Replacement Fund – this fund is being established to finance squad and major equipment expenditures related to the Police Department. Property taxes are proposed to be levied annually for this fund. Police Services Fund – this fund accounts for money that is legally restricted for police services. Most of the fund revenues are form confiscated money that is split between the city, county and state. Ramsey County – within this C.I.P. document this is used to identify that portion of public works improvement costs that are paid for by Ramsey County. When county roads within the city are improved, the cost of the improvements is jointly financed by the two governments. RWMWD – within this C.I.P. document this is used to identify a portion of public works improvement costs that are paid by the Ramsey Washington Metro Watershed District. Redevelopment Fund – accounts for cash assets that are for a redevelopment and housing rehabilitation and replacement program that is designed to eliminate scattered blighted housing, provide new housing, and provide funds for rehabilitation and repair. Sale of Property – within this C.I.P. document this is used to identify a portion of the costs that are paid for with the proceeds of the sale of other City assets. Sewer Fund – this fund accounts for customer sanitary sewer service charges that are used to finance the sanitary sewer system operating expenses. St. Paul Water – within this C.I.P. document this is used to identify a portion of public works improvement costs that are paid by the St. Paul Regional Water Services. St. Paul Water Availability Charge Fund – this fund accounts for revenue from water connection charges and a water surcharge that is paid by the owners of property that receive water from St. Paul Regional Water Services. These revenues are used to finance water system costs that cannot be assessed. State Aid – within this C.I.P. document under project funding source on the project detail pages the term State Aid refers to money received from the state for street construction projects. State aid allotments for street construction are based on two factors: population and fiscal need. Fiscal need is determined by the estimated costs of construction and maintenance of the city’s state aid streets over 25 years. Street Light Utility Fund – this fund accounts for revenues established through a franchise agreement with electricity providers to property within the City. A charge is placed on all electric bills and the funds raised from that charge are provided to the City for the use on street light, power system and traffic control systems. Tree Preservation Fund – developers who are unable to comply with city policies on tree preservation may be allowed to deposit funds for furtherance of city tree goals in other parts of the city. 17 J2, Attachment 3 Packet Page Number 107 of 269 BONDS-G.O. IMPROVEMENT 7,444,750 SALE OF PROPERTY 3,400,000 ENVIRONMENTAL UTILITY FUND 3,071,250 OTHER CITY FUNDS 2,739,000 BONDS-SPECIAL ASSESSMENT 2,328,600 BONDS-TAX INCREMENT 1,900,000 FLEET MANAGEMENT FUND 1,578,000 ECONOMIC DEVELOPMENT AUTHORITY 1,400,000 SANITARY SEWER FUND 1,330,050 PARK DEVELOPMENT FUND 1,290,000 ST. PAUL WATER 1,279,800 MN/DOT 1,185,000 C.I.P. FUND 1,008,480 PD SQUAD/EQUIPMENT REPLACEMENT FUND 914,400 FIRE TRUCK REPLACEMENT FUND 863,490 STATE AID 725,000 ST. PAUL WAC FUND 510,550 AMBULANCE SERVICE FUND 420,000 GRANTS 403,000 INFORMATION TECHNOLOGY FUND 340,000 POLICE SERVICE FUND 273,350 REDEVELOPMENT FUND 240,000 BONDS-M.S.A.215,000 STREET LIGHT UTILITY FUND 206,500 RAMSEY COUNTY 107,000 RAMSEY WASHINGTON WATERSHED 25,000 BONDS-TAX ABATEMENT 0 TOTAL $35,198,220 FIVE - YEAR CAPITAL IMPROVEMENT PLAN BY FUNDING SOURCES 0.0% 0.1% 0.3% 0.6% 0.6% 0.7% 0.8% 1.0% 1.1% 1.2% 1.5% 2.1% 2.5% 2.6% 2.9% 3.4% 3.6% 3.7% 3.8% 4.0% 4.5% 5.4% 6.6% 7.8% 8.7% 9.7% 21.2% 0.0%5.0%10.0%15.0%20.0%25.0% BONDS-TAX ABATEMENT RAMSEY WASHINGTON WATERSHED RAMSEY COUNTY STREET LIGHT UTILITY FUND BONDS-M.S.A. REDEVELOPMENT FUND POLICE SERVICE FUND INFORMATION TECHNOLOGY FUND GRANTS AMBULANCE SERVICE FUND ST. PAUL WAC FUND STATE AID FIRE TRUCK REPLACEMENT FUND PD SQUAD/EQUIPMENT… C.I.P. FUND MN/DOT ST. PAUL WATER PARK DEVELOPMENT FUND SANITARY SEWER FUND ECONOMIC DEVELOPMENT… FLEET MANAGEMENT FUND BONDS-TAX INCREMENT BONDS-SPECIAL ASSESSMENT OTHER CITY FUNDS ENVIRONMENTAL UTILITY FUND SALE OF PROPERTY BONDS-G.O. IMPROVEMENT 18 J2, Attachment 3 Packet Page Number 108 of 269 GENERAL COMMUNITY DEVELOPMENT INFORMATION Community Growth The population of Maplewood has been increasing steadily. The city’s population, as estimated by the Metropolitan Council in 2014, is 39,054. The previous 2010 Census count was 38,018. The following table shows the recent and projected population and housing trends: Population, Households and Household Size 2000 2010 2014* 2030** 2040** Occupied Housing Units 13,758 14,882 15,243 18,400 19,700 Household Size (people per household) 2.56 2.55 2.56 2.43 2.43 Population 35,258 38,018 39,054 44,800 47,900 Sources: Metropolitan Council and City Staff * Metropolitan Council Estimate from April 1, 2014 **Metropolitan Proposed Estimate, yet to be adopted. Undeveloped Land The following map shows the location of the undeveloped land in the City. The largest concentration of undeveloped residential land is in the southerly area of Maplewood, south of Carver Avenue. Maplewood, however, has pockets of undeveloped land throughout the City. The largest amount of undeveloped commercial land in Maplewood is found at 3M Center and near Highway 61 between Highway 36 and I- 694. There are areas of vacant commercially-zoned land around the City. Projected Population The 2010 census gives the recent population count for Maplewood at 38,018 persons. The following table of population and household statistics and estimates are derived from the Metropolitan Council’s data and projections. 19 J2, Attachment 3 Packet Page Number 109 of 269 Undeveloped Landin Maplewood Commercial Property Residential Property Mixed Use Property 20 J2, Attachment 3 Packet Page Number 110 of 269 ESTIMATED POPULATION NEW OCCUPIED YEAR POPULATION GAIN DWELLING UNITS HOUSEHOLD UNITS 1997 33,943 648 182 13,335 1998 34,412 469 139 13,517 1999 34,723 311 263 13,656 2000 35,258 535 129 13,758 2001 35,080 (178)293 13,818 2002 35,600 520 191 14,171 2003 35,763 163 233 14,263 2004 35,892 129 143 14,365 2005 36,279 387 94 14,436 2006 36,397 118 49 14,643 2007 36,663 266 19 14,818 2008 36,717 54 41 14,890 2009 37,755 1,038 20 15,094 2010 38,018 263 16 14,882 2011 38,374 356 16 15,033 2012 39,065 691 20 15,168 2013 38,950 (115)23 15,289 2014 39,054 104 25 15,243 2015 39,314 260 20 15,273 2016 39,574 260 20 15,303 2017 39,834 260 20 15,333 2018 40,094 260 20 15,363 2019 40,354 260 20 15,393 2020 40,614 260 20 15,423 Sources: Estimated Population 2000 & 2010 - U.S. CENSUS 1997-2014 - Met Council Estimates 2015-2020 - City of Maplewood Staff Estimates New Dwelling Units City of Maplewood Permit Applications Occupied Household Units 2000 & 2010 - U.S. CENSUS 1997-2014 - Met Council Estimates 2015-2020 - City of Maplewood Staff Estimates MAPLEWOOD POPULATION STATISTICS 21 J2, Attachment 3 Packet Page Number 111 of 269 Chart 1 Chart 2 30000 32000 34000 36000 38000 40000 PopulationYear Maplewood Estimated Population 2005 to 2020 (200) 0 200 400 600 800 1,000 1,200 2005200620072008200920102011201220132014201520162017201820192020PopulationYear Maplewood Population 2005 to 2020 estimated annual gains (persons per year) 22 J2, Attachment 3 Packet Page Number 112 of 269 1.078 0.325 0.731 0.147 2.827 0.697 0.936 1.801 (0.294) 0.267 0.666 0.661 0.657 0.653 0.648 0.644 (0.500) 0.000 0.500 1.000 1.500 2.000 2.500 3.000 2005200620072008200920102011201220132014201520162017201820192020GrowthYear Maplewood Population 2005-2020 ANNUAL ESTIMATED RATES OF GROWTH (percentage population increase each year) 23 J2, Attachment 3 Packet Page Number 113 of 269 2010 Census Fully Developed Beaver Lake 5,142 5,646 Parkside 4,987 5,028 Hillside 4,253 5,023 Hazelwood 3,853 3,895 Sherwood Glen 3,466 3,767 Gladstone 3,034 3,586 Highwood 3,028 3,106 Maplewood Heights 2,685 2,929 Vista Hills 2,589 2,805 Kohlman Lake 1,874 2,490 Western Hills 1,505 1,700 Battle Creek 1,432 1,470 Carver Ridge 170 501 Total 38,018 41,946 City of Maplewood Population by Neighborhood 0 1,000 2,000 3,000 4,000 5,000 6,000 Beaver Lake Parkside Hillside Hazelwood Sherwood Glen Gladstone Highwood Maplewood Heights Vista Hills Kohlman Lake Western Hills Battle Creek Carver Ridge 2010 Census Fully Developed 24 J2, Attachment 3 Packet Page Number 114 of 269 DEBT CAPACITY During the preparation of this Capital Improvement Plan, the City's present and future debt capacity was evaluated. This was done to determine the amount of additional bonds that could be issued to finance the projects that were requested by departments for the Capital Improvement Plan. The primary emphasis of the debt capacity analysis was to determine the amount of debt that could be issued without causing a downgrading of the City's bond rating. Also, the analysis included a projection of the City's legal debt margin which is the difference between the maximum debt allowed under state law and the amount of debt outstanding. Bond ratings are based on economic, debt, administrative, and fiscal factors. Consequently, ratings are subjective and there is not a formula that can be followed to calculate a bond rating. However, there are two quantitative measures for comparing relative debt burdens: debt per capita and the ratio of debt to tax base. Unfortunately there are not any absolute benchmarks as to what these ratios should be. Until 1998 Moody's Investors Service annually published medians that indicated averages based upon population categories of cities. The analysis of Maplewood's debt capacity included a review of data for the past five years on debt ratios and bond ratings. Also, the analysis included a projection of future debt transactions, population changes, tax base growth, and debt ratios. The amount of debt anticipated to be issued in 2016-2020 is $11,814,000, which is all for public works improvements. Additional debt will be needed to begin implementation of the Parks System Master Plan and the City Building Asset Management Plan. Information on these two items will be available in fall 2015. Debt transactions and outstanding debt for 2011-2020 related to projects included in this plan are shown on the next two pages. 25 J2, Attachment 3 Packet Page Number 115 of 269 DEBT TRANSACTIONS PAST FIVE YEARS AND NEXT FIVE YEARS New Less Debt Debt Debt Escrow Net Debt Year Issued Paid Outstanding Funds Outstanding 2011 Balance Forward 78,017,297 0 78,017,297 2012 8,285,000 (6,825,000)79,477,297 (2,385,000)77,092,297 2013 9,880,000 (7,552,458)81,804,839 (4,675,000)77,129,839 2014 9,000,000 (9,674,672)81,130,167 (7,460,000)73,670,167 2015 12,995,000 (23,855,537)70,269,631 (3,500,000)66,769,631 2016 1,366,000 (11,186,101)60,449,530 0 60,449,530 2017 1,594,000 (7,767,818)54,275,712 0 54,275,712 2018 2,546,000 (7,374,227)49,447,486 0 49,447,486 2019 1,900,000 (7,021,288)44,326,198 0 44,326,198 2020 4,408,000 (6,503,033)42,231,165 0 42,231,165 26 J2, Attachment 3 Packet Page Number 116 of 269 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 $45,000,000 $50,000,000 $55,000,000 $60,000,000 $65,000,000 $70,000,000 $75,000,000 $80,000,000 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 C.I.P IMPACT ON CITY DEBT 2011 TO 2020 -CURRENT AND PROJECTED PROJECTED CURRENT 27 J2, Attachment 3 Packet Page Number 117 of 269 PROJECTED DEBT PER CAPITA Debt Outstanding Debt Per Capita Without With Without With New New Projected New New Year Debt Debt Population Debt Debt 2016 59,083,530 60,449,530 39,574 1,493 1,528 2017 51,405,712 54,275,712 39,834 1,290 1,363 2018 44,221,486 49,447,486 40,094 1,103 1,233 2019 37,560,198 44,326,198 40,354 931 1,098 2020 31,917,165 42,231,165 40,614 786 1,040 The data in the above table is displayed in the graph on the next page. Population projections for the next five years were made in order to project the debt per capita. (Debt per capita is calculated by dividing the outstanding debt by the population.) These projections are explained at the end of Section 1 under the heading General Community Development Information. The following table is a compilation of the preceding projections: 28 J2, Attachment 3 Packet Page Number 118 of 269 0 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 DEBT PER CAPITA 2011 TO 2020 -CURRENT AND PROJECTED MAPLEWOOD-CURRENT MAPLEWOOD-PROJECTED 29 J2, Attachment 3 Packet Page Number 119 of 269 PROJECTED DEBT TO MARKET VALUE Debt Outstanding Debt To Market Value Without With Projected Without With New New Tax Base New New Year Debt Debt Market Value Debt Debt 2016 59,083,530 60,449,530 3,566,156,000 1.7%1.7% 2017 51,405,712 54,275,712 3,673,141,000 1.4%1.5% 2018 44,221,486 49,447,486 3,783,335,000 1.2%1.3% 2019 37,560,198 44,326,198 3,896,835,000 1.0%1.1% 2020 31,917,165 42,231,165 4,013,740,000 0.8%1.1% The data in the above table is graphically displayed on the next page. The ratio of debt to tax base was also analyzed. This ratio is calculated by dividing the debt outstanding by the estimated full market value of Maplewood's tax base. The estimated full market value of the City's tax base was projected for 2016-2020 based upon the assumption that it would increase by 3%in 2016 - 2020. The following table is a compilation of the preceding projections: 30 J2, Attachment 3 Packet Page Number 120 of 269 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 RATIO OF DEBT TO MARKET VALUE 2011 TO 2020 -Current and Projected MAPLEWOOD-CURRENT MAPLEWOOD-PROJECTED 31 J2, Attachment 3 Packet Page Number 121 of 269 City bonds have a “AA+” rating from Standard and Poor’s Investor Rating Service according to their report dated June 5, 2015. Since 2010, Maplewood has received either a “Aa1” rating from Moody’s Investors Service or a “AA+” rating from Standard and Poor’s Investor Rating Service. Prior to that, the City maintained an “Aa2” rating with Moody’s Investors Service for many years. A rating of “AA+” from Standard and Poor’s is comparable to an “Aa1” rating by Moody's which means an increase for the City. The last rating increase from “A-1” to “Aa” in 1989 was due to “continued growth and diversification of the City’s economy, strength and long-term stability of its dominant taxpayer and well maintained finances add to margins of protection for debt which poses a moderate burden.” The more current increase in the rating was partially due to a globalization by the rating industry to make ratings of government general obligation debt comparable to the ratings of corporate debt of equal risk. In addition, Moody’s noted “the city's sizable tax base favorably located in the Twin Cities metro area; stable financial operations, supported by satisfactory General Fund reserves and sound fiscal policies; and above-average though manageable debt profile with some additional future borrowing planned.” Only a small percentage of Standard and Poor’s ratings for cities nationwide are “AA+” or better. The projected debt ratios indicate that Maplewood will most likely maintain its present bond rating through 2020. Another important factor related to the City’s debt capacity is the State legal debt limit. This limit is 3.0% of the assessor’s market value of the City’s tax base. Bond issues covered by this limit are those that are financed by property taxes unless at least 20% of the annual debt service costs are financed by special assessments or tax increments. With the issuance of Street Reconstruction/Equipment Certificate bonds in 2015 for the Gladstone phase II project and Community Center equipment, Maplewood will have five debt issues that are subject to the debt limit in 2016-2020. The difference between the statutory debt limit and the bonds outstanding that are covered by the debt limit is referred to as the legal debt margin. The table below shows Maplewood’s legal debt margin for the years 2016-2020. It indicates that the City is currently and will be significantly under the legal debt limit for the entire period. 2016 2017 2018 2019 2020 Market value of taxable property $3,566,156,000 $3,673,141,000 $3,783,335,000 $3,896,835,000 $4,013,740,000 Statutory debt limit: 3.0% of market value 106,984,680 110,194,230 113,500,050 116,905,050 120,412,200 Amount of debt applicable to debt limit: Equipment Certificates 2012A 260,000 195,000 130,000 65,000 0 Capital Improvement Plan Bonds 2013A 3,410,000 3,195,000 2,975,000 2,750,000 2,520,000 Fire Safety Refunding Bonds 2013B 1,235,000 995,000 750,000 500,000 255,000 CIP & Equip Cert Bonds 2014A 3,230,000 3,065,000 2,895,000 2,725,000 2,550,000 Street Recon & Equip Cert Bonds 2015B 1,215,000 1,135,000 1,050,000 960,000 870,000 Total debt applicable to debt limit 9,350,000 8,585,000 7,800,000 7,000,000 6,195,000 Legal debt margin 97,634,680 101,609,230 105,700,050 109,905,050 114,217,200 Projection of Legal Debt Margin December 31 32 J2, Attachment 3 Packet Page Number 122 of 269 CAPITAL IMPROVEMENT PLAN FINANCING STRATEGY The five-year total for the projects in the C. I. P. is $35,198,220. Funding sources by year for the C.I.P. are as follows: FUNDING SOURCE TOTAL 2016 2017 2018 2019 2020 AMBULANCE REPLACEMENT $420,000 $200,000 $0 $220,000 $0 $0 BONDS-G.O. IMPROVEMENT 7,444,750 986,370 982,400 1,996,180 100,000 3,379,800 BONDS-M.S.A.215,000 0 0 100,000 115,000 0 BONDS-SP. ASSESSMENT 2,328,600 419,880 630,700 449,820 0 828,200 BONDS-TAX ABATEMENT 0 0 0 0 0 0 BONDS-TAX INCREMENT 1,900,000 0 0 0 1,900,000 0 C.I.P. FUND 1,008,480 393,480 190,000 145,000 145,000 135,000 ENVIRONMENTAL UTILITY FUND 3,071,250 340,750 443,500 565,000 40,000 1,682,000 FIRE TRUCK REPLACEMENT FUND 863,490 70,000 493,490 0 300,000 0 FLEET MANAGEMENT FUND 1,578,000 302,000 317,000 309,000 300,000 350,000 GRANTS 403,000 75,000 318,000 10,000 0 0 INFORMATION TECHNOLOGY FUND 340,000 90,000 90,000 0 100,000 60,000 MnDOT 1,185,000 0 0 0 1,185,000 0 PARK DEVELOPMENT FUND 1,290,000 445,000 460,000 235,000 150,000 0 RAMSEY COUNTY 107,000 0 107,000 0 0 0 REDEVELOPMENT FUND 240,000 80,000 0 80,000 0 80,000 SANITARY SEWER FUND 1,330,050 245,950 191,100 265,000 20,000 608,000 SAINT PAUL W.A.C. FUND 510,550 57,450 71,100 87,000 0 295,000 SAINT PAUL WATER 1,279,800 54,600 271,200 87,000 0 867,000 STATE AID 725,000 725,000 0 0 0 0 STREET LIGHT UTILITY FUND 206,500 206,500 0 0 0 0 RAMSEY WASHINGTON WATERSHED 25,000 25,000 0 0 0 0 ECONOMIC DEVELOPMENT AUTH.1,400,000 100,000 650,000 0 650,000 0 SALE OF PROPERTY 3,400,000 0 1,400,000 2,000,000 0 0 POLICE SERVICES FUND 273,350 74,660 38,080 38,840 39,620 82,150 PD SQUAD/EQUIP REPLACEMENT FUND 914,400 161,980 183,440 186,500 189,650 192,830 OTHER CITY FUNDS 2,739,000 0 0 0 2,739,000 0 TOTALS $35,198,220 $5,053,620 $6,837,010 $6,774,340 $7,973,270 $8,559,980 ALLOCATION OF COSTS BY YEAR FIVE-YEAR CAPITAL IMPROVEMENT PLAN PROJECTS GROUPED BY FUNDING SOURCE The financial resources available and appropriate for each project are partly determined by its category. General obligation improvement bonds, special assessment bonds and City utility funds will be used for public works projects. Tax increment bonds and the Redevelopment Fund will be used for redevelopment projects. The Ambulance Service Fund can only be used for ambulances. The Environmental Utility Fund can only be used for storm water system improvements. The Fleet Management Fund can only be used for non-public safety vehicles and equipment. The Park Development Fund can only be used for park development projects and the Sanitary Sewer Fund can only be used for sanitary sewer utility system items. General obligation bonds and the Capital Improvement Projects Fund can be used for more than one type of project. General obligation bonds (that are not supported by special assessments) require voter approval and can be generally issued for any public purpose. Tax increment bonds and the tax increment funds can be used 33 J2, Attachment 3 Packet Page Number 123 of 269 for redevelopment, park development and public works improvements provided they are done within a reasonable proximity of the property development that created the increment. There should also be a relationship between the need for the improvement projects and the property development. The 2016-2020 C.I.P. assumes that no bond issue referendums will be held during this five-year period. Bonds totaling $11,814,000 are planned to be issued in 2016-2020 to finance project costs. Under state law, at least 20% of a project’s costs must be assessed in order to issue special assessment and general obligation improvement bonds without a referendum. Projects from 2016-2020 will have 20 - 40% of costs assessed. Several projects and major purchases in the C.I.P. will be financed by the Ambulance Service Fund, Capital Improvement Projects (CIP) Fund, Environmental Utility Fund, Fire Truck Replacement Fund, Fleet Management Fund, Information Technology Fund, Park Development Fund, Redevelopment Fund, Sanitary Sewer Fund, St. Paul Water Availability Charges (WAC) Fund, Street Light Utility Fund, Maplewood Area EDA Fund, Police Services Fund and the Police Vehicle and Equipment Replacement Fund. Financial resources have been and will be accumulated in these funds for the specified projects. Impact on Property Taxes General obligation improvement bonds are issued to finance public works project costs that are not assessed and not financed by other revenue sources (e.g., state aid, Sanitary Sewer Fund, Ramsey County, or other cities). The annual principal and interest payments on these bonds are financed by property taxes in the debt service portion of the city’s annual budget. These debt service property tax levies were $4,658,600 for 2014 and $4,792,820 for 2015. New general obligation improvement bonds totaling $7,585,000 are anticipated to be issued over the next five years to finance projects. The tax levies required for the principal and interest payments on existing and new bonds are listed in the table below. Property taxes are also levied for several funds to finance other projects in the Capital Improvement Plan. The property tax levies for projects by fund are also listed in the table below. FUND TOTAL 2016 2017 2018 2019 2020 DEBT SERVICE: FOR BONDS ISSUED PRIOR TO 2015 $16,385,477 $4,024,800 $3,710,972 $3,258,024 $3,084,785 $2,306,896 FOR BONDS ISSUED IN 2015 4,991,992 768,020 1,117,997 1,086,737 1,020,644 998,594 FOR IMPROVEMENT BONDS ISSUED 2016-2020 985,000 0 86,000 173,000 363,000 363,000 DEBT SERVICE TOTAL 22,362,469 4,792,820 4,914,969 4,517,761 4,468,429 3,668,490 CAPITAL IMPROVEMENT PROJECTS 375,000 75,000 75,000 75,000 75,000 75,000 CIP-STREET IMPROVEMENTS 1,250,000 250,000 250,000 250,000 250,000 250,000 FIRE TRUCK REPLACEMENT 300,000 60,000 60,000 60,000 60,000 60,000 PD SQUAD/EQUIP REPLACEMENT 1,100,000 300,000 200,000 200,000 200,000 200,000 REDEVELOPMENT 125,000 25,000 25,000 25,000 25,000 25,000 MAPLEWOOD AREA EDA 446,350 89,270 89,270 89,270 89,270 89,270 TOTAL $25,958,819 $5,592,090 $5,614,239 $5,217,031 $5,167,699 $4,367,760 Planned Levies Per CIP The financial resources within the Capital Improvement Projects Fund are derived primarily from property taxes. This fund is used to finance major capital outlay expenditures that cannot be easily financed by alternative methods and that individually cost in excess of $50,000. The tax levy for the Capital Improvement Projects Fund was $390,000 for 2015. In order to finance the 2016-2020 C.I.P., the tax levy will need to total $1,625,000 over the next five years. This includes an annual levy of $250,000 for street improvement cost overruns on the TH36/English interchange project. This levy will be removed once the costs have been covered. 34 J2, Attachment 3 Packet Page Number 124 of 269 The Fire Truck Replacement Fund was established in 1999. The tax levy for this fund was $0 in 2015. An annual tax levy of $60,000 for years 2016-2020 is required in order to replace fire trucks after they are 20 years old. The PD Squad/Equipment Replacement Fund was established for 2015. The fund is being used to finance squad and equipment replacement for the police department. These costs have previously been included in the General Fund. It is proposed that an annual tax levy of $200,000 be established to help offset future costs with a higher amount of $300,000 required in 2016. The Redevelopment Fund accounts for cash assets that are for redevelopment including a housing rehabilitation and replacement program that is designed to eliminate scattered blighted housing, provide new housing, and provide funds for rehabilitation and repair. The tax levy for this fund was $0 in 2015. A continued annual tax levy of $25,000 for years 2016-2020 is required to finance the housing program and other redevelopment. The Maplewood Area EDA was established in 2009 and implemented a .5% tax levy beginning with taxes payable in 2013. Overall, the projects included within the 2016-2020 C.I.P. can be financed without depleting the City’s financial resources. Each year when a new C.I.P. is prepared, the financing plans will be reviewed and refined as necessary. 35 J2, Attachment 3 Packet Page Number 125 of 269 PROJECT DETAILS The pages in this section consist of a one-page summary for each project and maps showing the location of each project. The projects are grouped by neighborhood beginning with Western Hills-Neighborhood #1 which is in the northwest corner of the city. There are 13 neighborhoods in Maplewood and the location of each is shown on the map on the next page. The 14th part of this section consists of projects without a neighborhood designation. Most of these projects are large equipment purchases which will be used throughout the city. 36 J2, Attachment 3 Packet Page Number 126 of 269 37 J2, Attachment 3 Packet Page Number 127 of 269 Projects Located in Western Hills - Neighborhood #1 Map Legend Project Description C.I.P. Project # A Rice Street PW16.060 Neighborhood Population 2010 – 1,505 Breakdown by density: Fully developed – 1,700 790 – Low density 37 – medium density 873 – High density 38 J2, Attachment 3 Packet Page Number 128 of 269 ABELSTNJACKSONSTNFENTONAVE E ONACRESTCTN KINGSTON AVE E JACKSON ST NWATER WORKSRDW ADOLPHUSSTNADOLPHUS ST NSUMMER AVE BEAUMONT ST NDOWNS AVE E MOUNT VERNON AVE E MISSISSIPPI ST NBELLWOOD AVE E SKILLMAN AVE E AGATE ST NCITY HEIGHTS DR NONACRESTCRVSYLVANSTGURNEY ST NRICE STLARPENTEUR AVE E ROSELAWN AVE E COUNTY ROAD B E LARPENTEUR AVE W ROSELAWN AVE W COUNTY ROAD B W 456730 456749 456725 §¨¦35ETrout BrookNeighborhoodPreserveWesternHillsPark !(A Western HillsNeighborhood #139 J2, Attachment 3 Packet Page Number 129 of 269 THIS PAGE INTENTIONALLY LEFT BLANK 40 J2, Attachment 3 Packet Page Number 130 of 269 PROJECT NUMBER:PW16.060 DESCRIPTION:Ramsey County Street Reconstruction Project JUSTIFICATION: According to Ramsey County's TIP (Transportation Improvement Plan) the county is leading a street reconstruction project on Rice Street from Larpenteur Avenue to County Road B. This project is currently proposed to be constructed in 2019. The city's estimated share for these would be scheduled to be paid in the year the project is constructed. It should be noted that the date for this project is subject to change and this project serves as a place holder for the proposed project. PROJECT STARTING DATE:June 2019 PROJECT COMPLETION DATE:June 2019 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$2,239,000 Equipment and Other:$0 Project Costs:$2,239,000 TOTAL COST:$2,239,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:01 - Western Hills PROJECT TITLE:Rice Street Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total City Funds 0 0 0 0 2,239,000 0 2,239,000 41 J2, Attachment 3 Packet Page Number 131 of 269 Projects Located in Parkside - Neighborhood #2 Map Legend Project Description C.I.P. Project # No projects are planned for this neighborhood. Neighborhood Population 2010 – 4,987 Breakdown by density: Fully developed – 5,028 3,572 – Low density 481 – medium density 975 – High density 42 J2, Attachment 3 Packet Page Number 132 of 269 SUM M E R CT BELMONT LN EHENDRYPLN ARKWRIGHTSTNHIGHWAY DR SKILLMAN AVE E LA R P ENTEU R AVEESKI LLMAN AVE E ELD RIDGE AVE E BURRSTNVIKING DR E EDGEMONTSTEDGEMONTSTKINGSTON AVE E RIPLEY AVE SUNRISEDRNDESOTOST RIPLEY AVE ESLOAN ST NDESOTO STMCMENEMY ST NVIKING DR BRADLEY ST NBELLW OOD AV E E PAYNEAVENMCMENEMY ST NM O UN T V E RN O N AV E E LAURIE RD E BRADLEY ST NALLEN PL NARCADESTNSEARLE ST NB ELLW OOD AVE E JESSIE ST NBURKE CT BUR KE AVE E ELDR IDGE AVE E PRICE AVECLARK ST NLA RK AV E E ADOLPHUS ST NPAYNEAVENBELLWOOD AVE E LEE ST NPAYNEAVENMISSISSIPPI ST NSLOAN ST NBELMONT LN E GREENBRIER ST NBURR ST NKENWOOD CT NSUMMER LNSLOAN PLSOPHIA AV E ARKWRIGHTSTNCOUNTY ROAD B E ARCADE ST NROSE LAW N AV E E EDGERTON ST N456725 456727 456730 456725 456758 £¤61WesternHillsParkRoselawnPark EdgertonPark KenwoodParkMaplecrestParkOehrline Lake Maple H i l l s P o n d KellerLakeParksideNeighborhood #243 J2, Attachment 3 Packet Page Number 133 of 269 Projects Located in Kohlman Lake - Neighborhood #3 Map Legend Project Description C.I.P. Project # No projects are planned for this neighborhood. Neighborhood Population 2010 – 1,874 Breakdown by density: Fully developed – 2,490 2,133 – Low density 357 – medium density 0 – High density 44 J2, Attachment 3 Packet Page Number 134 of 269 CO N N O R A V ECONNOR CT KNOLLWO O D C T CAREY HEIGHTS DREDWARD STC O U N TY ROAD D CIR KELLER PKWYPALM C T P A L M C I RLINDEN LNKOHLMAN LNFOREST STBRO O K S C T MERIDIAN DRBELLECREST DR HIGHRIDGE C T BEAM AVE PLAZA C IR LY DIA AVE E ARCADE ST ND E A UVILLE DR ALVERADO DR BEAM AVE CYPRESS STCOUNTY ROAD D EADELE STDEMON T A V E MAPL E W O O D D R DULUTH STHIGHWAY 61GULDEN RDFRANK STWALTER ST COUNTY ROA D D ECOUNTY ROAD C E ARCADE ST N456722 456719 456723 £¤61 KOHLMAN MARSH OPEN SPACEHidden MarshNeighborhoodPreserveFishers Corner Neighborhood Preserve Spoon Lake Neighborhood Preserve Sunset Ridge Park Kohlman Park Lower Sunset Ridge Park Spoon Lake Gervais Lake Kohlman Lake Kohlman Lake Neighborhood #345 J2, Attachment 3 Packet Page Number 135 of 269 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 – 2020 Projects Located in Hazelwood - Neighborhood #4 Map Legend Project Description C.I.P. Project # A White Bear Ave/I694 Interchange Project PW15.080 B Rehabilitation of Fire Station FD10.011 C Harvest Park PM14.020 Neighborhood Population 2010 – 3,853 Breakdown by density: Fully developed – 3,895 2,538 – Low density 228 – medium density 1,129 – High density 46 J2, Attachment 3 Packet Page Number 136 of 269 HAZELWOOD STBEAM AVE COUNTY ROAD C E WHITEBEARAVE456723 456765 456765 456719 456723 Æ%36 K OH LMANCRE E KOPENSPACE Kohlman CreekNeighborhoodPreserve HazelwoodPark HarvestPark Four SeasonsParkLegacyPark !(C !(B !(A HazelwoodNeighborhood #447 J2, Attachment 3 Packet Page Number 137 of 269 THIS PAGE INTENTIONALLY LEFT BLANK 48 J2, Attachment 3 Packet Page Number 138 of 269 PROJECT NUMBER:PW15.080 DESCRIPTION:Ramsey County Interchange Project JUSTIFICATION: According to Ramsey County's TIP (Transportation Improvement Plan) the county is leading an interchange project at the intersection of White Bear Avenue and Interstate 694. This project is currently proposed to be constructed in 2019. The city's estimated share for these would be scheduled to be paid in the year the project is constructed. It should be noted that the date for this project is subject to change and this project serves as a place holder for the proposed project. PROJECT STARTING DATE:June 2019 PROJECT COMPLETION DATE:October 2019 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$500,000 Equipment and Other:$0 Project Costs:$500,000 TOTAL COST:$500,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:04 - Hazelwood PROJECT TITLE:White Bear Ave / I694 Interchange Project Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total City Funds 0 0 0 0 500,000 0 500,000 49 J2, Attachment 3 Packet Page Number 139 of 269 PROJECT NUMBER:FD10.011 DESCRIPTION:Remodel Hazelwood Fire Station #3 JUSTIFICATION: In 2011, the city council received information on new staffing scenarios for the fire department and at the same time approved the fire department going from five fire stations to three. In order to better serve our community, one new station needed to be built in the middle of the city's leg. The plan is for the other two to be remodeled at their current locations. In 2018, our goal is to start remodeling the station that is located at the intersection of Hazelwood and County Road C. This station will become our North District Station Number Three. Currently, the facility is only capable of having two firefighters staffed around the clock. Our goal, over the next one to six years, is to have all of our stations staffed with six firefighters around the clock. The current station was built over 40 years ago with the energy efficiencies that were available at that time. With the remodeling of this station, today's energy efficiencies will be built in along with additional storage and sleeping quarters that will meet our needs into the foreseeable future. Our goal is to start construction in the spring of 2018 and be operational by November 2018. The necessary changes to this station will allow the Maplewood Fire Department to continue to provide outstanding service to its residents and those that visit and work in our fine city. Any delay in remodeling this station has a high potential for a decrease in our service level as we continue to have substantial increases in our calls for emergency services. PROJECT STARTING DATE:January 2018 PROJECT COMPLETION DATE:December 2018 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$2,000,000 Equipment and Other:$0 Project Costs:$2,000,000 TOTAL COST:$2,000,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Building Maintenance NEIGHBORHOOD:04 - Hazelwood PROJECT TITLE:Rehabilitation of Fire Station Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Proceeds from Sale of Property 0 0 0 2,000,000 0 0 2,000,000 50 J2, Attachment 3 Packet Page Number 140 of 269 PROJECT NUMBER:PM14.020 DESCRIPTION:Harvest Park Master Plan JUSTIFICATION: Harvest Park is a 25 acres park located at 2561 Barclay. The park is reaching its effective life cycle, and many of the amenities are in poor condition. Staff will work with residents to develop a master plan for this park in 2018 and begin implementation of that plan in 2021. The plan will likely include a re-configuration of the ball fields, a picnic shelter, new playground, new internal trails, and additional amenities. PROJECT STARTING DATE:January 2018 PROJECT COMPLETION DATE:December 2018 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$50,000 Land Acquisition:$0 Construction:$0 Equipment and Other:$0 Project Costs:$50,000 TOTAL COST:$50,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Parks NEIGHBORHOOD:04 - Hazelwood PROJECT TITLE:Harvest Park Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Park Development Fund 0 0 0 50,000 0 0 50,000 51 J2, Attachment 3 Packet Page Number 141 of 269 Projects Located in Maplewood Heights - Neighborhood #5 Map Legend Project Description C.I.P. Project # A Bellaire Avenue PW16.070 Neighborhood Population 2010 – 2,685 Breakdown by density: Fully developed – 2,929 1,549 – Low density 1,300 – medium density 80 – High density 52 J2, Attachment 3 Packet Page Number 142 of 269 BRENNER A V E S TA N D R I D G E AVEDORLANDRDNGALL AVE STANDRIDGEPLRADATZ AVE MA P LE LNE M E Y E R CTNBARTELMY LNWOODLYNN AVE B ARTELMYCTNW INTHROPDRM A R YLNFREDERICK STCHIPPEWACTNWOODLYNN AVE MAPLE LNCHISHOLM CT NARIEL STLAKE STBELLAIRE AVEMAPLEVIEW AVE CHIPPEWAAVELAKEWOODDRNMARYSTHOWARDSTNFURNESSSTCOUNTY ROAD D E WHITEBEARAVELAKE B L VDJOY RDMCKNIGHT RD NBEAM AVE 45671094567107 456765 456768 456719 Æ%120 §¨¦694 Joy ParkNeighborhoodPreserve Prairie FarmNeighborhoodPreserve Joy Park PlaycrestPark MaplewoodHeightsPark !(A Maplewood HeightsNeighborhood #553 J2, Attachment 3 Packet Page Number 143 of 269 THIS PAGE INTENTIONALLY LEFT BLANK 54 J2, Attachment 3 Packet Page Number 144 of 269 PROJECT NUMBER:PW16.070 DESCRIPTION:Neighborhood Area Street Reconstruction JUSTIFICATION: The City of North Saint Paul is planning a pavement rehabilitation project for Bellaire Avenue in 2016. The portion of Bellaire Avenue from Beam Avenue to Lydia Avenue is considered a border street with each city responsible for the maintenance of one half of the road. This project is anticipated to be a full depth reclamation project led by North Saint Paul. PROJECT STARTING DATE:June 2016 PROJECT COMPLETION DATE:October 2016 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$20,000 Land Acquisition:$0 Construction:$75,000 Equipment and Other:$0 Project Costs:$95,000 TOTAL COST:$95,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:05 - Maplewood Heights PROJECT TITLE:Bellaire Avenue Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total St. Paul W.A.C. Fund 0 2,850 0 0 0 0 2,850 Environmental Utility Fund 0 4,750 0 0 0 0 4,750 Sanitary Sewer Fund 0 2,850 0 0 0 0 2,850 Bonds-G.O. Improvement 20,000 38,550 0 0 0 0 58,550 Bonds-Special Assessment 0 26,000 0 0 0 0 26,000 55 J2, Attachment 3 Packet Page Number 145 of 269 Projects Located in Sherwood Glen - Neighborhood #6 Map Legend Project Description C.I.P. Project # No projects are planned for this neighborhood. Neighborhood Population 2010 – 3,466 Breakdown by density: Fully developed – 3,767 2,721 – Low density 712 – medium density 334 – High density 56 J2, Attachment 3 Packet Page Number 146 of 269 HAZELWOOD STENGLISH STW HITEBEARAVE456727 456728 456728 456725 456725 456765 £¤61 Æ%36 Flicek ParkTimberPark Robinhood Park Sherwood Park City Hall Campus ParkFootprintLake Wicklander'sPondSherwood Glen Neighborhood #657 J2, Attachment 3 Packet Page Number 147 of 269 Projects Located in Gladstone - Neighborhood #7 Map Legend Project Description C.I.P. Project # A Rehabilitation of Fire Station FD10.012 B Wakefield Park PM15.430 C Gladstone Savanna Improvements PM08.050 D Gladstone Area Redevelopment CD15.010 Neighborhood Population 2010 – 3,034 Breakdown by density: Fully developed – 3,586 3,027 – Low density 422 – medium density 137 – High density 58 J2, Attachment 3 Packet Page Number 148 of 269 GORDON A V E EDWARDSTROSEWOOD A VESKENNARD STPHALEN PLEASTSH O R E DRHARRIS AV E ADELE STPRICE AVEWALTER STSOPHIA AVE FRANK STCLARENCE STBIRMINGHAM STRYAN AVE SUMMER AVE SOPHIA AVEATLANTIC STDIETERSTIDE STFRISBIE AVE HAZELWOOD STDULUTH STHAGEN DRBARCLAYSTMANTON STROSEWOOD AVE N SUMMERAVE FLANDRAU STG U L D E N PL ATLANTIC STMARYKNOLLAVEBARCLAY STPROSPERITYRDPROSPERITYRDRIPLEY AVE LARPENTEUR AVE E FROST AVE ENGLISH STWHITEBEARAVEHAZELWOOD ST456729 456730 456727 456762 456728 456728 456730 456765 Gladstone SavannaNeighborhoodPreserve FlicekPark GlosterParkRobinhoodPark WakefieldPark Lo o k o u t Pa r k Wakefield Lake Lake PhalenRoundLake !(C !(B !(A!(D GladstoneNeighborhood #759 J2, Attachment 3 Packet Page Number 149 of 269 PROJECT NUMBER:FD10.012 DESCRIPTION:Rehab Gladstone Fire Station #2 JUSTIFICATION: In 2011, the city council received information on new staffing scenarios for the fire department and at the same time approved the fire department going from five fire stations to three. In order to better serve our community, one new station needed to be built in the middle of the city's leg. The plan is for the other two to be remodeled at their current locations. In 2017, our goal is to start remodeling the station that is located at 1955 Clarence Street. This station will become our Central District Station Number Two. Currently, the facility is only capable of having four firefighters staffed around the clock. Our goal, over the next one to six years, is to have all stations staffed with six firefighters around the clock. The current station was built in 2000 and had to be scaled back due to the high cost of construction at that time. Even though this station is only 14 years old, many changes have been made in energy efficiencies in this short period of time. With the remodeling of this station, today's energy efficiencies will be built in along with additional storage, more office space and sleeping quarters that will meet our needs into the foreseeable future. Our goal is to start construction in the spring of 2017 and be in operation by November of 2017. The necessary changes to this station will allow the Maplewood Fire Department to continue to provide outstanding service to its residents and those that visit and work in our fine city. Any delay in remodeling this station has a high potential for a decrease in our service level as we continue to have substantial increases in our calls for emergency services. PROJECT STARTING DATE:January 2017 PROJECT COMPLETION DATE:December 2017 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$1,400,000 Equipment and Other:$0 Project Costs:$1,400,000 TOTAL COST:$1,400,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Building Maintenance NEIGHBORHOOD:07 - Gladstone PROJECT TITLE:Rehabilitation of Fire Station Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Proceeds from Sale of Property 0 0 1,400,000 0 0 0 1,400,000 60 J2, Attachment 3 Packet Page Number 150 of 269 PROJECT NUMBER:PM15.430 DESCRIPTION:Plan and Redevelop Wakefield Park JUSTIFICATION: Wakefield is a 41 Acre park located at 1590 Frost Avenue. Over the past 10 years the use of the park has changed. Until recently it was an important part of our adult softball program. However, with the addition of lights on field #1 at Goodrich, that is no longer the case. The project proposes to redevelop Wakefield Park, including the removal of ball fields, and create a diverse park for a multitude of uses. The plan would incorporate public art, cultural elements and play features. Wakefield has also been identified as one of the signature parks in our Parks System Plan. The City will be working closely with the Watershed District on this redevelopment to improve water quality in the area. The Wakefield Park concept includes a mix of active and passive programming, providing new and improved areas for picnicking and gathering, while preserving much of the park for passive recreation and exploration. Key features include: •Signature splash pad •Winter recreation destination includes ice skating, hockey, snowshoeing, and sledding •Rentable, multi-purpose building featuring flexible classroom space, kitchen facilities, warming house, restrooms, and changing rooms ***THIS PROJECT WILL BEGIN SOONER IF GRANT MONEY BECOMES AVAILABLE*** PROJECT STARTING DATE:March 2016 PROJECT COMPLETION DATE:December 2016 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$50,000 Land Acquisition:$0 Construction:$0 Equipment and Other:$0 Project Costs:$50,000 TOTAL COST:$50,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Parks NEIGHBORHOOD:07 - Gladstone PROJECT TITLE:Wakefield Park Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Park Development Fund 0 25,000 0 0 0 0 25,000 RWMWD 0 25,000 0 0 0 0 25,000 61 J2, Attachment 3 Packet Page Number 151 of 269 PROJECT NUMBER:PM08.050 DESCRIPTION:Restore Native Plant Communities and Install Trails and Interpretive Signage JUSTIFICATION: Gladstone Savanna is a 23-acre Neighborhood Preserve that formerly housed railroad maintenance facilities. Located in a neighborhood undergoing redevelopment, the improvements at the preserve will be a focal point of the neighborhood and will celebrate Maplewood’s cultural and natural heritage. Phase I improvements were completed in 2012 and Phase II will be completed in 2015. Improvements include soil remediation, brush removal, trails, storm basins, entry landscaping, corner gathering area, and site restoration with native prairie grasses. Future improvements include: play area, rail-to-trail feature, sitting area near well, additional tree planting and restoration, and interpretive features (historical and natural resources). PROJECT STARTING DATE:July 2016 PROJECT COMPLETION DATE:November 2017 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$350,000 Equipment and Other:$0 Project Costs:$350,000 TOTAL COST:$350,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Parks NEIGHBORHOOD:07 - Gladstone PROJECT TITLE:Gladstone Savanna Improvements Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Environmental Utility Fund 0 0 20,000 0 0 0 20,000 Park Development Fund 0 295,000 0 0 0 0 295,000 Grants 0 35,000 0 0 0 0 35,000 62 J2, Attachment 3 Packet Page Number 152 of 269 PROJECT NUMBER:CD15.010 DESCRIPTION:Gladstone Area Land Acquisition and Business Relocation JUSTIFICATION: The redevelopment of the Gladstone area is underway. Phase 1 street, landscape and roadway improvements have been completed. Plans are underway for Phase 2 public improvements beginning in 2015. The Shores senior housing project on Phalen Place was constructed in 2012 and 50 future units are to be completed by 2017. In addition, redevelopment is planned to occur in 2015 on the Maplewood Bowl site, resulting in 120 affordable and market rate senior housing. The third phase will include funding for the acquisition of property for redevelopment. Specific properties will be identified and the City may act as developer or in agreement with a private developer to acquire and demolish existing buildings and property for development in accordance with the approved Gladstone Master Plan. PROJECT STARTING DATE:June 2016 PROJECT COMPLETION DATE:November 2019 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$100,000 Land Acquisition:$1,900,000 Construction:$0 Equipment and Other:$0 Project Costs:$2,000,000 TOTAL COST:$2,000,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Redevelopment NEIGHBORHOOD:07 - Gladstone PROJECT TITLE:Gladstone Area Redevelopment Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Bonds-Tax Increment 0 0 0 0 1,900,000 0 1,900,000 Economic Development Authority 0 100,000 0 0 0 0 100,000 63 J2, Attachment 3 Packet Page Number 153 of 269 Projects Located in Hillside - Neighborhood #8 Map Legend Project Description C.I.P. Project # A Beebe Road Street Improvements PW14.060 Neighborhood Population 2010 – 4,253 Breakdown by density: Fully developed – 5,023 2,257 – Low density 2,517 – medium density 249 – High density 64 J2, Attachment 3 Packet Page Number 154 of 269 NORTHSAINTPAULRDCENTURYAVENLA R P EN TE U R AV E E MCKNIGHT RD NHOLLOWAY AVE 456730 456768 456768456729 456730 Æ%120 H O L L O W A Y M A R S H O P E N S P A C E PrioryNeighborhoodPreserve GoodrichPark HillsideParkNebraskaPark SterlingOaks Park !(A HillsideNeighborhood #865 J2, Attachment 3 Packet Page Number 155 of 269 THIS PAGE INTENTIONALLY LEFT BLANK 66 J2, Attachment 3 Packet Page Number 156 of 269 PROJECT NUMBER:PW14.060 DESCRIPTION:Neighborhood Area Street Reconstruction JUSTIFICATION: Beebe Road is a state aid route approximately ½ mile in length. A majority of funding will come from gas taxes (MSA Funds). Beebe Road is proposed for partial reconstruction in 2016. The pavement condition rating in recent years has dropped significantly and is currently at 13 out of 100. The existing project area currently has concrete curb and gutter along with a storm sewer system. The proposed project will also include pavement replacement, sidewalks, trails and storm water quality features. The engineering department has received a number of complaints about the rough driving conditions. We will continue to work with the area townhome association, school, and others area stakeholders to help shape a future project. Project includes $30,000 for fog seal preventative maintenance treatment (area to be determined) and $100,000 for sanitary sewer main lining (location to be determined). 0.5 miles of streets, Average PCI 13/100 PROJECT STARTING DATE:June 2016 PROJECT COMPLETION DATE:October 2016 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$60,000 Land Acquisition:$0 Construction:$1,770,000 Equipment and Other:$0 Project Costs:$1,830,000 TOTAL COST:$1,830,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:08 - Hillside PROJECT TITLE:Beebe Road Street Improvements Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Environmental Utility Fund 0 172,500 0 0 0 0 172,500 Bonds-G.O. Improvement 60,000 458,620 0 0 0 0 518,620 State Aid 0 725,000 0 0 0 0 725,000 St. Paul Water 0 34,500 0 0 0 0 34,500 St. Paul W.A.C. Fund 0 34,500 0 0 0 0 34,500 Sanitary Sewer Fund 0158,0000000158,000 Bonds-Special Assessment 0 186,880 0 0 0 0 186,880 67 J2, Attachment 3 Packet Page Number 157 of 269 Projects Located in Beaver Lake - Neighborhood #9 Map Legend Project Description C.I.P. Project # A Farrell/Ferndale Area Street Improvements PW09.080 B Maplewood Nature Center Master Plan PM16.003 C Maplewood Nature Center Land Acquisition PM16.004 D Ferndale/Ivy Area Streets PW15.110 Neighborhood Population 2010 – 5,142 Breakdown by density: Fully developed – 5,646 2,173 – Low density 2,958 – medium density 515 – High density 68 J2, Attachment 3 Packet Page Number 158 of 269 !( MARYLAND AVE STILLWATER R D MIN NEHA HA AV E E CENTURYAVENCENTURYAVENMCKNIGHT RD N456768 456731 456734 456768 Æ%120 Æ%5 Æ%120 §¨¦94 B e a v e r L ak eCountyPark Jims PrairieNeighborhoodPreserveNature CenterNeighborhoodPreserveBeaver CreekNeighborhoodPreserveGeraniumPark GethsemanePark LionsPark Michael Lake Beaver Lake 3M Lake !(C !(B !(A !(D Beaver LakeNeighborhood #969 J2, Attachment 3 Packet Page Number 159 of 269 PROJECT NUMBER:PW09.080 DESCRIPTION:Neighborhood Area Street Reconstruction JUSTIFICATION: The streets just east of 3M and south of Minnehaha Ave are in need of full street reconstruction including significant drainage improvements. Most streets have no curbing and water cannot properly be channeled out of the street section. Storm water pipe and BMPs will be required in the neighborhood. Infiltration basins, rainwater gardens, and other techniques will have to be explored to address drainage and treatment deficiencies. The proposed project will also include new trails and sidewalks. The following streets are included in the improvements: Margaret Ave, 5th Ave, Fremont Ave, Farrell St, Ferndale St, Conway Service Dr, Mayhill Rd and 7th St. Project includes $30,000 for fog seal preventative maintenance treatment (area to be determined) and $100,000 for sanitary sewer main lining (location to be determined). 2.0 miles of street, Average PCI: 30/100. PROJECT STARTING DATE:June 2019 PROJECT COMPLETION DATE:October 2020 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$200,000 Land Acquisition:$0 Construction:$7,560,000 Equipment and Other:$0 Project Costs:$7,760,000 TOTAL COST:$7,760,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:09 - Beaver Lake PROJECT TITLE:Farrell/Ferndale Area Street Improvements Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Bonds-G.O. Improvement 0 0 0 100,000 100,000 3,379,800 3,579,800 Bonds-Special Assessment 0 0 0 0 0 828,200 828,200 Sanitary Sewer Fund 0 0 0 0 0 608,000 608,000 St. Paul W.A.C. Fund 0 0 0 0 0 295,000 295,000 Environmental Utility Fund 0 0 0 0 0 1,582,000 1,582,000 St. Paul Water 0 0 0 0 0 867,000 867,000 70 J2, Attachment 3 Packet Page Number 160 of 269 PROJECT NUMBER:PM16.003 DESCRIPTION:Creation of the Maplewood Nature Center Master Plan JUSTIFICATION: The Park System Master Plan identifies the need for a Master Plan to be completed for the Maplewood Nature Center. The first step in development of the Master Plan is to conduct a feasibility study to 1) evaluate short-term and long-term environmental and nature programming needs, 2) determine whether the existing Visitor Center and site and meet those needs, 3) recommend a course of action (renovation, new center, or new site). The Master Plan would then develop concepts for the Visitor Center and site improvements, development, or redevelopment. PROJECT STARTING DATE:January 2018 PROJECT COMPLETION DATE:December 2018 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$75,000 Land Acquisition:$0 Construction:$0 Equipment and Other:$0 Project Costs:$75,000 TOTAL COST:$75,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Parks NEIGHBORHOOD:09 - Beaver Lake PROJECT TITLE:Maplewood Nature Center Master Plan Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Park Development Fund 0 0 0 75,000 0 0 75,000 71 J2, Attachment 3 Packet Page Number 161 of 269 PROJECT NUMBER:PM16.004 DESCRIPTION:Purchase Additional Properties Adjacent to the Nature Center JUSTIFICATION: Maplewood Nature Center was built in 1978, and added onto in 1994. Indoor exhibits were redone in 2005 and stormwater improvements and landscape demonstrations were done in 2008. Over half of the 40-acre site is wetland. The visitor center and yard take up just over one acre of land and include the main building, shed, parking lot, demonstration garden, and picnic and nature play areas. This is a small footprint for the amount and the type of use the center receives. Due to the wetland and property boundaries, we cannot expand on the existing site. The project would acquire an adjacent lot to the east, and a lot to the northeast. These acquisitions would allow for significant enhancements of the picnic and play area, the addition of a garage/storage area, and the opportunity to make a bike trail connection between Brand and East 7th Street. PROJECT STARTING DATE:January 2017 PROJECT COMPLETION DATE:December 2018 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$260,000 Construction:$0 Equipment and Other:$0 Project Costs:$260,000 TOTAL COST:$260,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Parks NEIGHBORHOOD:09 - Beaver Lake PROJECT TITLE:Maplewood Nature Center Land Acquisition Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Park Development Fund 0 0 160,000 100,000 0 0 260,000 72 J2, Attachment 3 Packet Page Number 162 of 269 PROJECT NUMBER:PW15.110 DESCRIPTION:Neighborhood Area Street Reconstruction JUSTIFICATION: The streets north of Maryland Avenue and west of Century Avenue are in poor condition and in need of repair. The streets include Dennis Street, Farrell Street, Ferndale Street, Hawthorne Avenue, Ivy Avenue and Mayhill Road. These streets have curb and gutter which for most areas will remain. However, there are known areas with poor drainage and the curb and gutter will be removed and replaced. The existing pavement will be removed and replaced. The proposed project will also include sidewalks, trails and storm water quality features. The project includes $30,000 for fog seal preventative maintenance treatment (area to be determined) and $100,000 for sanitary sewer main lining (location to be determined). 1.2 miles of street, Average PCE 43/100 PROJECT STARTING DATE:June 2018 PROJECT COMPLETION DATE:October 2018 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$200,000 Land Acquisition:$0 Construction:$3,200,000 Equipment and Other:$0 Project Costs:$3,400,000 TOTAL COST:$3,400,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:09 - Beaver Lake PROJECT TITLE:Ferndale/Ivy Area Streets Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Bonds-G.O. Improvement 0 100,000 100,000 1,896,180 0 0 2,096,180 Bonds-Special Assessment 0 0 0 449,820 0 0 449,820 Sanitary Sewer Fund 0 0 0 245,000 0 0 245,000 St. Paul Water 0 0 0 87,000 0 0 87,000 Environmental Utility Fund 0 0 0 435,000 0 0 435,000 St. Paul W.A.C. Fund 0 0 0 87,000 0 0 87,000 73 J2, Attachment 3 Packet Page Number 163 of 269 Projects Located in Battle Creek - Neighborhood #10 Map Legend Project Description C.I.P. Project # No projects are planned for this neighborhood. Neighborhood Population 2010 – 1,432 Breakdown by density: Fully developed – 1,470 1,270 – Low density 0 – medium density 200 – High density 74 J2, Attachment 3 Packet Page Number 164 of 269 EzGH E«GH !"b$ Afton Heights Park MAYER LNMCKNIGHT RD NODAY ST NUPPER A FTON RD JAMES DRSTERLING ST NFARRELL STDENNIS LNFERNDALE ST NMCCLELLAND ST NL O W E R A F T O N R D CENTURY AVE SMAYHILL RDMCKNIGHT RD SBattle Creek Neighborhood #1075 J2, Attachment 3 Packet Page Number 165 of 269 Projects Located in Vista Hills - Neighborhood #11 Map Legend Project Description C.I.P. Project # A Sterling Street – Linwood Ave to Londin Ln PW15.090 B Pond/Dorland Area Streets PW16.130 Neighborhood Population 2010 – 2,589 Breakdown by density: Fully developed – 2,805 1,143 – Low density 1,642 – medium density 20 – High density 76 J2, Attachment 3 Packet Page Number 166 of 269 ODAYSTSFERNDALE STLINWOODCT OA KR ID G E LNKINGAVE POND AVE OAKRIDGE CTHILLWOODDRPOND A VE DORLAND LN LONDIN LN SPRINGSIDEDR HILLWOOD DR DORLAND PLMAILAND RD MARY LN BETH CTODAY CIR HUNTINGTON CTLAKEWOOD DR SMAILAND CTTEAKWOOD DR OAKRIDGE DR LONDIN CT DORLANDRDSHIGHPOIN T CRVPARKVIEW LN STERLINGST S STERLINGSTSDEERRIDGELNSCRESTVIEWDRSDORLANDRDSMARNIESTDORLA ND C T CRESTVI E W FORESTDRLOWERA FTON RD MARYSTMCKNIGHT RD SLINWOOD AVE LOWERAFTONRD CENTURYAVES456768 456739 456725 ApplewoodNeighborhoodPreserveMailandParkCrestviewPark VistaHills Park !(B !(A Vista HillsNeighborhood #1177 J2, Attachment 3 Packet Page Number 167 of 269 PROJECT NUMBER:PW15.090 DESCRIPTION:Pavement Replacement JUSTIFICATION: The condition of Sterling Street from Linwood Avenue to Londin Lane is in poor condition and in need of repair. This section of Sterling Street has existing concrete curb and gutter that will be maintained. The pavement shows signs of delamination or raveling of the top 1/2" to 1" of the bituminous surface. This proposed project will be designed and administered with the Beebe Road Street Improvements (Project No. PW14.060). 0.7 miles of streets, Average PCI 38/100 PROJECT STARTING DATE:June 2016 PROJECT COMPLETION DATE:October 2016 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$60,000 Land Acquisition:$0 Construction:$610,000 Equipment and Other:$0 Project Costs:$670,000 TOTAL COST:$670,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:11 - Vista Hills PROJECT TITLE:Sterling Street - Linwood Avenue to Londin Lane Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Bonds-G.O. Improvement 60,000 309,200 0 0 0 0 369,200 Bonds-Special Assessment 0 207,000 0 0 0 0 207,000 St. Paul Water 0 20,100 0 0 0 0 20,100 St. Paul W.A.C. Fund 0 20,100 0 0 0 0 20,100 Environmental Utility Fund 0 33,500 0 0 0 0 33,500 Sanitary Sewer Fund 0 20,100 0 0 0 0 20,100 78 J2, Attachment 3 Packet Page Number 168 of 269 PROJECT NUMBER:PW16.130 DESCRIPTION:Neighborhood Area Street Reconstruction JUSTIFICATION: The streets of Pond Avenue, Dorland Road and Boxwood Avenue are in poor condition and in need of repair. The water main beneath Pond Avenue and Dorland Road consists of cast iron pipe which is susceptible to breaks. The proposed project includes water main replacement, street reconstruction, stormwater quality improvements and pavement reclamation. Project includes $30,000 for fog seal preventative maintenance treatment (area to be determined) and $100,000 for sanitary sewer main lining (location to be determined). 0.83 miles of street, Average PCI 56/100 PROJECT STARTING DATE:June 2016 PROJECT COMPLETION DATE:October 2017 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$80,000 Land Acquisition:$0 Construction:$2,420,000 Equipment and Other:$0 Project Costs:$2,500,000 TOTAL COST:$2,500,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:11 - Vista Hills PROJECT TITLE:Pond/Dorland Area Streets Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Bonds-G.O. Improvement 0 80,000 882,400 0 0 0 962,400 Bonds-Special Assessment 0 0 630,700 0 0 0 630,700 Sanitary Sewer Fund 0 0 171,100 0 0 0 171,100 St. Paul Water 0 0 271,200 0 0 0 271,200 Environmental Utility Fund 0 0 393,500 0 0 0 393,500 St. Paul W.A.C. Fund 0 0 71,100 0 0 0 71,100 79 J2, Attachment 3 Packet Page Number 169 of 269 Projects Located in Highwood - Neighborhood #12 Map Legend Project Description C.I.P. Project # No projects are planned for this neighborhood. Neighborhood Population 2010 – 3,028 Breakdown by density: Fully developed – 3,106 2,906 – Low density 200 – medium density 0 – High density 80 J2, Attachment 3 Packet Page Number 170 of 269 CARVER AVE LINWOOD AVE HIGHWOOD AVE MCKNIGHT RD S456725 456743 456768 §¨¦494 Fis h CreekOpe n S paceCarverNeighborhoodPreserve ApplewoodNeighborhoodPreserveApplewoodPark PleasantviewPark HighwoodNeighborhood #1281 J2, Attachment 3 Packet Page Number 171 of 269 Projects Located in Carver Ridge - Neighborhood #13 Map Legend Project Description C.I.P. Project # A Sterling Street Bridge Replacement PW12.020 B Fish Creek Open Space PM16.005 Neighborhood Population 2010 – 170 Breakdown by density: Fully developed – 501 501 – Low density 0 – medium density 0 – High density 82 J2, Attachment 3 Packet Page Number 172 of 269 HALLERCTHENRYLNHALLERLN STERLING ST S456772 §¨¦494 FishCreekOpenSpace!(B !(A Carver RidgeNeighborhood #1383 J2, Attachment 3 Packet Page Number 173 of 269 PROJECT NUMBER:PW12.020 DESCRIPTION:Replacement of bridge JUSTIFICATION: The bridge on Sterling Street in south Maplewood is in need of replacement in the coming years and programmed for a 2019 replacement in accordance with the council adopted bridge program. State Bridge Funds are expected to pay for a majority of the cost of the project once it qualifies for funding as a result of its condition. PROJECT STARTING DATE:January 2018 PROJECT COMPLETION DATE:October 2019 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$100,000 Land Acquisition:$0 Construction:$1,300,000 Equipment and Other:$0 Project Costs:$1,400,000 TOTAL COST:$1,400,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:13 - Carver Ridge PROJECT TITLE:Sterling Street Bridge Replacement Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Bonds-M.S.A. 0 0 0 100,000 115,000 0 215,000 Mn/DOT 0 0 0 0 1,185,000 0 1,185,000 84 J2, Attachment 3 Packet Page Number 174 of 269 PROJECT NUMBER:PM16.005 DESCRIPTION:Fish Creek Open Space JUSTIFICATION: Maplewood acquired the 70-acre Fish Creek site in 2013. A Master Plan for the site was approved in 2012 and partner Great River Greening (GRG) conducted woodland and prairie restoration at the site in 2012- 2015. Ramsey County owns the adjacent land and the City and County have begun working on a long-term vision for the city and county parcels. Phase I Improvements at the site are scheduled for 2017 and will include installation of parking lot, trailhead, kiosk, asphalt trail, overlook sitting areas, and signage. An archeological investigation is being conducted on the site in 2015. Depending on the outcome, archeological work would continue on the site in 2016. Interpretation of site history and natural resources is scheduled for 2018. Future phases will include the installation of rustic trails on the site, including the Fish Creek Greenway Hiking trail along the creek. In addition, the northern 8 acres of the site is not restricted to conservation uses and the City and County are exploring ideas for that area. PROJECT STARTING DATE:June 2016 PROJECT COMPLETION DATE:December 2018 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$610,000 Equipment and Other:$0 Project Costs:$610,000 TOTAL COST:$610,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Parks NEIGHBORHOOD:13 - Carver Ridge PROJECT TITLE:Fish Creek Open Space Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Ramsey County 0 0 107,000 0 0 0 107,000 Grants 0 15,000 318,000 10,000 0 0 343,000 Park Development Fund 0 0 150,000 10,000 0 0 160,000 85 J2, Attachment 3 Packet Page Number 175 of 269 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 – 2020 Projects without a Neighborhood Designation Project Description CIP Project # Housing Replacement Program CD02.010 Commercial Property Redevelopment CD09.010 Replacement of Fire Truck FD03.020 Ambulance Replacement FD08.010 Ambulance Replacement FD09.020 Replacement of Police & Fire 800 MHz Radios FD15.010 Replacement of Rehab/Air Truck FD16.010 Replacement of a 1992 Grass Rig FD16.030 Election Equipment IT12.010 Eden Systems Replacement IT15.020 Laserfiche Update IT15.030 Microsoft License Upgrade IT15.040 Council Chambers Improvements IT15.050 Server Storage IT16.010 Police Department Mobile Video PD14.040 Squad Replacement PD15.010 Records Management System PD15.020 Squad Computer Replacement PD15.030 Parks Upgrades to Existing Parks PM07.010 Open Space Improvements PM08.060 Park Systems Plan PM14.030 Deer Removal PM15.010 Lift Station Upgrade Program PW03.210 Two Trailers PW06.010 Three Wheel Truckster PW06.060 1-Ton Truck PW07.030 Toro Mower PW09.020 Single Axle Plow Truck PW11.040 One ½ Ton Pickup PW12.040 One Ton Truck PW12.050 Single Axle Plow Truck PW13.030 86 J2, Attachment 3 Packet Page Number 176 of 269 Street Sweeper PW13.040 Pond Clean Out/Dredging Projects PW14.010 Single Axle Plow Truck PW15.010 Water Tanker PW15.020 One ½ Ton Truck PW15.030 Crack Filler PW15.040 Wood Chipper PW15.050 Flood Remediation Projects PW15.060 Ramsey County Signal Projects PW15.100 ½ Ton Pickup Truck PW16.010 Street Sweeper PW16.020 ToolCat 5610-F PW16.030 Asphalt Tack Trailer PW16.040 Three Felling Trailers PW16.050 87 J2, Attachment 3 Packet Page Number 177 of 269 THIS PAGE INTENTIONALLY LEFT BLANK 88 J2, Attachment 3 Packet Page Number 178 of 269 PROJECT NUMBER:CD02.010 DESCRIPTION:Purchase vacant or dilapidated properties and prepare sites for new housing JUSTIFICATION: The primary purpose of the Housing Replacement Program is to prevent neighborhoods from deteriorating. If a single dwelling deteriorates to the point of becoming a detriment or an eyesore, it will have an effect on the surrounding area. Other property owners may not be motivated to care for or to improve their properties if they live near or next to a rundown house. With this in mind, the city council established the Housing Replacement Program. The city council also has adopted policy guidelines that set standards for the purchase and resale of these properties. The cost estimate is based on the premise of purchasing a minimum of one property every other year until the goals of the program change. The last use of funds for this program provided an upgrade to the property at Larpenteur and Adolphus to redevelop this property. Revenues for this program were dedicated to the Gladstone Neighborhood Redevelopment Program in 2005. No funds were allocated in 2006 - 2012. Monies in 2016 will begin to be utilized for a housing survey/10 year vision for the EDA/HEDC to work with. PROJECT STARTING DATE:January 2016 PROJECT COMPLETION DATE:December 2020 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$240,000 Construction:$0 Equipment and Other:$0 Project Costs:$240,000 TOTAL COST:$240,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Redevelopment NEIGHBORHOOD:Not Designated PROJECT TITLE:Housing Replacement Program Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Redevelopment Fund 0 80,000 0 80,000 0 80,000 240,000 89 J2, Attachment 3 Packet Page Number 179 of 269 PROJECT NUMBER:CD09.010 DESCRIPTION:Purchase vacant or dilapidated comm'l properties and prepare sites for new development JUSTIFICATION: The primary purpose of the Commercial Property Redevelopment Program is to prevent neighborhoods from deteriorating. If a Commercial Property deteriorates to the point of becoming a detriment or an eyesore, it will have an effect on the surrounding area. Other property owners may not be motivated to care for or to improve their properties if they live near or next to a rundown property. The city council also has adopted policy guidelines that set standards for the purchase and resale of these properties. The cost estimate is based on the premise of purchasing a minimum of one property every other year until the goals of the program change. This is a city initiative under the direction of the HEDC working with the EDA. Assumed revenue from sale of property: 2017: $650,000 2019: $650,000 Note: EDA function of property resale is net neutral. PROJECT STARTING DATE:January 2017 PROJECT COMPLETION DATE:December 2019 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$1,300,000 Construction:$0 Equipment and Other:$0 Project Costs:$1,300,000 TOTAL COST:$1,300,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Redevelopment NEIGHBORHOOD:Not Designated PROJECT TITLE:Commercial Property Redevelopment Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Economic Development Authority 0 0 650,000 0 650,000 0 1,300,000 90 J2, Attachment 3 Packet Page Number 180 of 269 PROJECT NUMBER:FD03.020 DESCRIPTION:1500GPM Fire Truck JUSTIFICATION: This truck will replace a 1997 fire truck which has significant rust issues as well as ongoing maintenance costs. The goal of our replacement program for fire trucks is to have all first line pumpers replaced every 20 years. Due to the downsizing from two fire trucks to one fire truck per station starting in 2017, this truck will need to be replaced one year earlier and will be built to accommodate rescue equipment and other specialty equipment that is currently being used on that vehicle. The new engine will have the additional space as well as have the capabilities of doing the function of both trucks, i.e., rescue and fire suppression. PROJECT STARTING DATE:January 2017 PROJECT COMPLETION DATE:December 2017 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$493,490 Project Costs:$493,490 TOTAL COST:$493,490 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Replacement of Fire Truck Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fire Truck Replacement Fund 0 0 493,490 0 0 0 493,490 91 J2, Attachment 3 Packet Page Number 181 of 269 PROJECT NUMBER:FD08.010 DESCRIPTION:Modular ALS Ambulance JUSTIFICATION: Replacement of a 2006 Ford Road Rescue ambulance. At the time this ambulance is replaced, it will have approximately 175,000 miles on it. The repair and maintenance costs of this ambulance have become significant over the past few years and it is old and wearing out. Currently, we normally have one of our ambulances down for some type of repair weekly. We are also very concerned that due to the age and the condition of these vehicles, we could develop a breakdown causing a delay in our response time or when transporting a patient to a hospital. Now that we are operating out of three fire stations, we no longer have the need for six ambulances to be in service. We have revised our ambulance fleet program from six ambulances to four that are necessary to be in service in order to meet our call volume. This will have a significant positive impact with replacing ambulances. Plan is to go to 3 ambulances and 1 spare. Replacement schedule would be 1 ambulance every 2-3 years. PROJECT STARTING DATE:January 2016 PROJECT COMPLETION DATE:September 2016 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$200,000 Project Costs:$200,000 TOTAL COST:$200,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Ambulance Replacement Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Ambulance Service Fund 0 200,000 0 0 0 0 200,000 92 J2, Attachment 3 Packet Page Number 182 of 269 PROJECT NUMBER:FD09.020 DESCRIPTION:Modular ALS Ambulance JUSTIFICATION: Replacement of a 2005 Ford Road Rescue ambulance. At the time this ambulance is replaced, it will have over 150,000 miles on it. The repair and maintenance costs of this ambulance have become significant over the past few years and it is old and wearing out. Our goal is to replace an ambulance every five years based on its condition. Currently, we normally have one of our ambulances down for some type of repair weekly. We are also very concerned that due to the age and the condition of these vehicles, we could develop a breakdown causing a delay in our response time or when transporting a patient to a hospital. Now that we are operating out of three fire stations, we no longer have the need for six ambulances to be in service. We have revised our ambulance fleet program from six ambulances to four that are necessary to be in service in order to meet our call volume. This will have a significant positive impact with replacing ambulances. Plan is to go to 3 ambulances and 1 spare. Replacement schedule would be 1 ambulance every 2-3 years. PROJECT STARTING DATE:January 2018 PROJECT COMPLETION DATE:September 2018 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$220,000 Project Costs:$220,000 TOTAL COST:$220,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Ambulance Replacement Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Ambulance Service Fund 0 0 0 220,000 0 0 220,000 93 J2, Attachment 3 Packet Page Number 183 of 269 PROJECT NUMBER:FD15.010 DESCRIPTION:800 MHz Mobile and Portable Radios JUSTIFICATION: In 2007, all public safety agencies within Ramsey County moved from the old UHF VHF radio system to the new 800 MHz system. This new system provided interoperability between all public safety disciplines and improved total state communications., Moving to the new system required a total replacement of all existing radio devices within Ramsey County. Through a grant process at that time, Ramsey County was able to replace all existing radios within Ramsey County used by public safety disciplines. There was no cost to the city of Maplewood for this replacement. Starting in 2015, those radios purchased back in 2007 will no longer be supported by the manufacturer which in turn will require us to purchase newer models. Currently within the city of Maplewood's public safety, we have 265 radios. We are looking at reducing that number, but with an average cost of $3,500 per radio, this item still requires a lot of funding. Starting in 2016, we would like to start replacing about 10 of these a year as needed. The technology has not changed, we just won't be able to get the current radios repaired as they begin to break down. We will continue to look for grant opportunities as they become available as well as work with our neighboring departments to ensure the best possible pricing. PROJECT STARTING DATE:January 2016 PROJECT COMPLETION DATE:December 2020 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$175,000 Project Costs:$175,000 TOTAL COST:$175,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Replacement of Police & Fire 800 MHz Radios Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total C.I.P. Fund 0 35,000 35,000 35,000 35,000 35,000 175,000 94 J2, Attachment 3 Packet Page Number 184 of 269 PROJECT NUMBER:FD16.010 DESCRIPTION:Rehab/Air Truck JUSTIFICATION: This new rehab/air truck will replace the existing truck that was purchased in 1992 and will be 26 years old at the time of its replacement. This truck plays a major role within the Maplewood Fire Department. Its main function is to provide an area in which our firefighters can get out of the winter and summer elements when fighting a fire or performing other dangerous tasks. NFPA recommends that each firefighter must take a break after using an air pack for more than 45 minutes to either get warmed up or cooled off depending on the outside conditions. Blood pressures and carbon dioxide readings must be taken as well as providing fluids to keep the firefighters hydrated. Another major role that this truck performs is providing an air supply to refill air tanks at fires. Currently, we can fill over 60 bottles of air at a fire. Our goal for the new truck would be to have a constant air supply available. This truck also provides us with additional space to carry other supplies and equipment as it relates to both rehab and air supply functions and is also used in partnership with the Oakdale Fire Department. In turn, the Oakdale Fire Department provides a command vehicle to the Maplewood Fire Department. These two shared pieces of equipment not only provide a cost savings to both communities, they enhance our sharing of services. PROJECT STARTING DATE:January 2018 PROJECT COMPLETION DATE:December 2018 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$300,000 Project Costs:$300,000 TOTAL COST:$300,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Replacement of Rehab/Air Truck Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fire Truck Replacement Fund 0 0 0 0 300,000 0 300,000 95 J2, Attachment 3 Packet Page Number 185 of 269 PROJECT NUMBER:FD16.030 DESCRIPTION:Replacement of a 1992 Grass Rig JUSTIFICATION: Currently, the Maplewood Fire Department grass rig is a 1992 Ford 1-Ton four-wheel drive pickup with the skid load grass attached pump and water tank in the back. This piece of equipment is due to be replaced in 2016 and will have been in service for 24 years. Currently, both the vehicle and the water tank are severely rusted and in need of repair. Based on the age of both of these pieces of equipment, it is not cost effective to make the repairs. This grass rig provides us with the capabilities of fighting grass fires and other types of fires off the road where our larger fire trucks are unable to go. Due to the open space that Maplewood has; especially in the Fish Creek area, this piece of equipment is critical in helping us to contain grass fires and put them out. PROJECT STARTING DATE:January 2016 PROJECT COMPLETION DATE:December 2016 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$70,000 Project Costs:$70,000 TOTAL COST:$70,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Replacement of a 1992 Grass Rig Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fire Truck Replacement Fund 0 70,000 0 0 0 0 70,000 96 J2, Attachment 3 Packet Page Number 186 of 269 PROJECT NUMBER:IT12.010 DESCRIPTION:Purchase of New Election Equipment JUSTIFICATION: Existing equipment will be replaced to upgrade computer capabilities and to meet state statute requirements. PROJECT STARTING DATE:February 2015 PROJECT COMPLETION DATE:February 2017 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$135,000 Project Costs:$135,000 TOTAL COST:$135,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Election Equipment Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total C.I.P. Fund 45,000 45,000 45,000 0 0 0 135,000 97 J2, Attachment 3 Packet Page Number 187 of 269 PROJECT NUMBER:IT15.020 DESCRIPTION:Replacement of portions of Eden Systems software JUSTIFICATION: Currently we are using the application Eden Systems by Tyler Technologies to manage a variety of items within various City departments. While Eden Systems is not going away any time soon, they are not actively improving the application either. In some departments we have a need to become more mobile while also bringing resources closer to our applications/customers. This item would be to replace some modules of Eden Systems with a new application that would allow us those capabilities. 2017 - look at more mobile based modules for workers in the field. 2019 - upgrade the current Eden Systems module - no longer supported by Tyler Technologies. PROJECT STARTING DATE:September 2016 PROJECT COMPLETION DATE:June 2019 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$165,000 Project Costs:$165,000 TOTAL COST:$165,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Eden Systems replacement Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Information Technology Fund 0 0 65,000 0 100,000 0 165,000 98 J2, Attachment 3 Packet Page Number 188 of 269 PROJECT NUMBER:IT15.030 DESCRIPTION:Upgrade of Laserfiche software & infrastructure JUSTIFICATION: The latest version of Laserfiche has been rolled out and is utilizing a different license structure. The new structure requires that we purchase an individual license for each person that will be uploading items into Laserfiche but will also allow those users additional access to modules and features that we currently do not have. These additional features will allow us to create workflow processes to automate much of our routine work. With this upgrade and with the recent interest in scanning of documents, this proposal also includes funds for additional storage to support the growing storage requirements. PROJECT STARTING DATE:September 2016 PROJECT COMPLETION DATE:August 2017 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$65,000 Project Costs:$65,000 TOTAL COST:$65,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Laserfiche Update Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Information Technology Fund 0 40,000 25,000 0 0 0 65,000 99 J2, Attachment 3 Packet Page Number 189 of 269 PROJECT NUMBER:IT15.040 DESCRIPTION:Upgrading Server CAL's & Microsoft Office to the current version JUSTIFICATION: Currently, a majority of our users are using Microsoft Office 2007 as their primary application for word processing, spreadsheet and presentation creation. The current version for the software is Microsoft 2013 and we would anticipate timing this purchase to coincide with the release of Office 2015 sometime in the first quarter of 2016. There are many other options that we will continue to explore between now and when the purchase will be made. This item also includes updating our client access licenses with Microsoft so that they are compatible with current and future server installations. PROJECT STARTING DATE:October 2015 PROJECT COMPLETION DATE:April 2016 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$50,000 Project Costs:$50,000 TOTAL COST:$50,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Microsoft License Upgrade Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Information Technology Fund 0 50,000 0 0 0 0 50,000 100 J2, Attachment 3 Packet Page Number 190 of 269 PROJECT NUMBER:IT15.050 DESCRIPTION:Technology and space improvements to the Council Chambers JUSTIFICATION: The City utilizes the Council Chambers for numerous commission and board meetings. Those meetings are also to be broadcast live and recorded for playback. A large amount of our current equipment is nearing its end of life. This proposal would replace the majority of our core systems while adding additional functionality to the space. A large portion of this request is the replacement of our cameras and corresponding controls and new equipment for the recording and playback of meetings. Beyond that, this item also includes upgrades to our audio system, wireless microphones and improvements to the room itself (dais improvements and new displays). This item will funded at least in part by equipment grants from the RWSCC. PROJECT STARTING DATE:June 2014 PROJECT COMPLETION DATE:January 2016 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$100,000 Project Costs:$100,000 TOTAL COST:$100,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Council Chambers Improvements Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Grants 75,000 25,000 0 0 0 0 100,000 101 J2, Attachment 3 Packet Page Number 191 of 269 PROJECT NUMBER:IT16.010 DESCRIPTION:Additional SAN nodes for servers. JUSTIFICATION: Our storage area network (SAN) provides disk space to all of our servers. This item is being included to replace older nodes within that SAN and to add additional storage in the future if need be. By 2020 we will be ready to retire some of the current SAN nodes in use. Also, with the large volume of video that we are beginning to see recorded we will need additional storage in the future. This item will provide a solution to both of those challenges. PROJECT STARTING DATE:February 2020 PROJECT COMPLETION DATE:April 2020 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$60,000 Project Costs:$60,000 TOTAL COST:$60,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Server Storage Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Information Technology Fund 0 0 0 0 0 60,000 60,000 102 J2, Attachment 3 Packet Page Number 192 of 269 PROJECT NUMBER:PD14.040 DESCRIPTION:Mobile video system JUSTIFICATION: The police department deployed its current in-car mobile video system in 2009. The equipment is aging and failure rates have increased. Presently, due to equipment failure, we typically have 2-4 mobile video units out of service at any given time. The current provider has not proven to have satisfactory customer service in response to ongoing problems. In the replacement of the current system we would be looking toward other providers and would seek an integrated body camera solution. The purchase includes all marked patrol vehicles and the CSO and Reserve squads, which are regularly used to transport prisoners for which video technology can aid in the reduction of liability. This purchase also includes the deployment of body camera technology for all sworn personnel. PROJECT STARTING DATE:January 2016 PROJECT COMPLETION DATE:December 2016 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$193,480 Project Costs:$193,480 TOTAL COST:$193,480 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Police Department Mobile Video Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total C.I.P. Fund 0 193,480 0 0 0 0 193,480 103 J2, Attachment 3 Packet Page Number 193 of 269 PROJECT NUMBER:PD15.010 DESCRIPTION:Squad Replacement JUSTIFICATION: In recognition that effective policing efforts require high visibility and high mobility, the department needs to maintain and invest in fleet operations. As vehicles become more efficient and as we collect and evaluate data about the best fleet resources for specific types of police work, maintaining a current and operational fleet is critical. With establishment of the South Maplewood Police Substation, the department will need to expand its marked squad fleet by two. This also reflects needs resulting from the 2014 addition of the Retail Crime Beat Officer assignment, which serves the City's extensive retail corridor and is the source of more than 3,000 calls for service annually. Costs are based on vehicle type, including equipment, build cost, and taxes (if applicable) - Marked Squad:$36,600 each, marked CSO/Animal Control truck: $37,800, unmarked investigations/administrative squad: $30,300. In each year subsequent to 2015, a 2% inflation rate was added. Replacement/purchasing plan: 2015 - 4 marked patrol and 1 marked CSO/Animal Control pick-up. 2016 through 2020 - 4 to 5 marked patrol squads. This will allow for replacement of current marked squad fleet within 5 years with +/-120,000 miles. In previous years, this has been expensed in the General Fund. The new fund will help ensure that funds are set aside for these types of purchases in the future and levy money will be redirected from the General Fund to this fund to cover the costs. PROJECT STARTING DATE:January 2015 PROJECT COMPLETION DATE:December 2020 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$1,040,390 Project Costs:$1,040,390 TOTAL COST:$1,040,390 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Squad Replacement Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Police Services Fund 36,600 74,660 38,080 38,840 39,620 82,150 309,950 PD Squad/Equip Replacement Fund 147,600 111,990 114,240 116,520 118,860 121,230 730,440 104 J2, Attachment 3 Packet Page Number 194 of 269 PROJECT NUMBER:PD15.020 DESCRIPTION:Records Management System JUSTIFICATION: The department previously purchased records management system (RMS) access from the St. Paul Police Department and had for the past 5 years. The St. Paul system was at end of life and was discontinued in the first quarter of 2015. The Maplewood Police Department joined with the Ramsey County Sheriff's Office and several other law enforcement agencies in identifying a new, single platform records system to interface with the new CAD and Mobile system. The cost reflected in 2015 demonstrates what became the scenario. 2016 through 2020 amounts reflect the development of a replacement fund for RMS, which may ultimately come under a JPA similar to the Ramsey County ECC. PROJECT STARTING DATE:January 2015 PROJECT COMPLETION DATE:December 2020 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$356,620 Project Costs:$356,620 TOTAL COST:$356,620 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Records Management System Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total PD Squad/Equip Replacement Fund 206,620 30,000 30,000 30,000 30,000 30,000 356,620 105 J2, Attachment 3 Packet Page Number 195 of 269 PROJECT NUMBER:PD15.030 DESCRIPTION:Squad Computer Acquisition and Replacement JUSTIFICATION: As the department endeavors to move toward data-driven and evidence-based policing, focused on strategic problem solving, the need for expanded use of technology is evident. At present, squad/street and office- based computing rely on two separate systems and hardware modalities. With the 2015 deployment of new computer-aided dispatch, mobile, and records management systems, the department is developing plans to both expand deployment of mobile computing technology, as well as replace and upgrade current squad- based mobile computers. Future plans include the deployment of computer tablets that can be utilized in a secure mobile environment and serve as desktop systems with a docking solution. These computers will be used in the field by patrol and investigations personnel and by command staff who will need to closely monitor crime and problem trends to ensure swift deployment of resources. The 2015 purchase represents an overall expansion for 2 squad computers to address the addition of the South Substation and for office and mobile deployment by command staff (desktop replacement). The pricing includes the mobile computer tablet, along with mobile and desktop docking stations. The purchases in 2016 through 2020 represent replacement of existing squad-based computers. 4@$4,900 in 2016; 8@$4,900 in 2017-2020 (with a 2% inflationary factor). PROJECT STARTING DATE:January 2015 PROJECT COMPLETION DATE:December 2020 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$196,260 Project Costs:$196,260 TOTAL COST:$196,260 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Squad Computer Replacement Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total PD Squad/Equip Replacement Fund 14,700 19,990 39,200 39,980 40,790 41,600 196,260 106 J2, Attachment 3 Packet Page Number 196 of 269 PROJECT NUMBER:PM07.010 DESCRIPTION:Community Field Upgrades, Equipment, Fences, Courts JUSTIFICATION: General upgrades of various parks. This proposal will provide the City with resources to continue updating and/or replacing basketball and tennis courts, fields, fences and playgrounds. Additional upgrades to parks as determined by the Parks and Recreation Commission are also included in this fund. The plan is to eventually roll this into the improvements outlined in the recently completed Parks System Master Plan document and create a funding source for park maintenance. PROJECT STARTING DATE:January 2015 PROJECT COMPLETION DATE:December 2020 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$600,000 Equipment and Other:$0 Project Costs:$600,000 TOTAL COST:$600,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Parks NEIGHBORHOOD:Not Designated PROJECT TITLE:Park Upgrades to Existing Parks Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total C.I.P. Fund 100,000 100,000 100,000 100,000 100,000 100,000 600,000 107 J2, Attachment 3 Packet Page Number 197 of 269 PROJECT NUMBER:PM08.060 DESCRIPTION:Provide funding for open space improvements JUSTIFICATION: Maplewood’s Neighborhood Preserve system includes 15 preserves. Seven of the sites have maintained trails and nine sites have received major restoration or active management. Future improvements focus on trails, restoration, and creating high-quality demonstration areas that showcase Maplewood native plant communities. 2016 projects include doing restoration and demonstration projects with signage at City Hall (shoreline and woodland), Prairie Farm Preserve (pollinators), Priory Preserve (woodland, prairie, wetland), and buffer improvements at Jim’s Prairie. 2017 improvements include installing a trail system at Spoon Lake Preserve and a short trail segment at Prairie Farm Preserve. 2019 improvements include installing a trail system at Joy Park Preserve (north of Joy Road). PROJECT STARTING DATE:January 2015 PROJECT COMPLETION DATE:December 2019 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$525,000 Equipment and Other:$0 Project Costs:$525,000 TOTAL COST:$525,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Parks NEIGHBORHOOD:Not Designated PROJECT TITLE:Open Space Improvements Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Park Development Fund 150,000 75,000 150,000 0 150,000 0 525,000 108 J2, Attachment 3 Packet Page Number 198 of 269 PROJECT NUMBER:PM14.030 DESCRIPTION:Develop a comprehensive Park Systems Plan JUSTIFICATION: The City Council has made one of their 2012-2014 goals to explore a sustainable parks system and to develop a comprehensive parks system plan. The City of Maplewood has a large park, open space and trail system that requires extensive management, maintenance and planning. The Parks System Staff will be working with the residents and businesses to develop this plan. Although staff anticipates completion of this plan in late 2014, the final phase of this project is to achieve CAPRA certification. This process will begin in 2015 and we anticipate receiving accreditation in late 2016. PROJECT STARTING DATE:January 2014 PROJECT COMPLETION DATE:December 2016 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$165,000 Land Acquisition:$0 Construction:$0 Equipment and Other:$0 Project Costs:$165,000 TOTAL COST:$165,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Parks NEIGHBORHOOD:Not Designated PROJECT TITLE:Parks Systems Plan Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Park Development Fund 115,000 50,000 0 0 0 0 165,000 109 J2, Attachment 3 Packet Page Number 199 of 269 PROJECT NUMBER:PM15.010 DESCRIPTION:Control Maplewood's Deer Population JUSTIFICATION: The goals of Maplewood’s deer management program are to: 1) preserve a balance of wildlife, 2) accept tolerable levels of deer browse, 3) reduce property damage, and 4) minimize deer-vehicle collisions. Management strategies include: 1) ordinance preventing feeding of deer, 2) annual aerial count of deer, 3) bow hunts by Metro Bowhunters Resource Base, and 4) sharpshooting. The aerial deer surveys conducted by the County help identify the area and number of deer for sharpshooting. In the winter of 2014-2015, the City contracted with United Sates Department of Agriculture- Wildlife Services to remove 120 deer north of Highway 94. The City is working on partnerships with adjacent cities for deer removal south of Highway 94 in 2015-2016. The City would then be in a position to do annual maintenance removals to prevent the population from increasing to such high levels. PROJECT STARTING DATE:January 2015 PROJECT COMPLETION DATE:December 2019 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$68,000 Project Costs:$68,000 TOTAL COST:$68,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Parks NEIGHBORHOOD:Not Designated PROJECT TITLE:Deer Removal Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total C.I.P. Fund 18,000 20,000 10,000 10,000 10,000 0 68,000 110 J2, Attachment 3 Packet Page Number 200 of 269 PROJECT NUMBER:PW03.210 DESCRIPTION:Annual program to refurbish lift stations JUSTIFICATION: This program involves the refurbishing of lift stations. This expenditure is a preventive maintenance expenditure to help reduce backups and failures due to emergency situations. The program includes pump rebuilds, wet well inspections and general site improvements for the nine lift stations located throughout the City. The dollars allocated for the years 2016 and 2017 will be for valve work at lift station #6 at 1035 Lakewood Dr N and for pump and electrical upgrades to lift station #20 at 2345 Keller Parkway N. The remaining funds will be for technological upgrades to the telemetry at other lift stations throughout the city. PROJECT STARTING DATE:January 2016 PROJECT COMPLETION DATE:October 2019 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$125,000 Project Costs:$125,000 TOTAL COST:$125,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:Not Designated PROJECT TITLE:Lift Station Upgrade Program Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Sanitary Sewer Fund 0 65,000 20,000 20,000 20,000 0 125,000 111 J2, Attachment 3 Packet Page Number 201 of 269 PROJECT NUMBER:PW06.010 DESCRIPTION:Replacement of two trailers JUSTIFICATION: Replacement of two 12,000 lb. capacity trailers. ($18,000) Trailer units 721 and 722 are at the end of useful life and require replacement. Both units will be replaced in 2017. PROJECT STARTING DATE:January 2017 PROJECT COMPLETION DATE:July 2017 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$18,000 Project Costs:$18,000 TOTAL COST:$18,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Two Trailers Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 0 18,000 0 0 0 18,000 112 J2, Attachment 3 Packet Page Number 202 of 269 PROJECT NUMBER:PW06.060 DESCRIPTION:Replacement of one truckster for athletic field painting / maintenance JUSTIFICATION: Replacement is scheduled for one three wheel truckster ($15,000) Unit 655. PROJECT STARTING DATE:January 2017 PROJECT COMPLETION DATE:July 2017 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$15,000 Project Costs:$15,000 TOTAL COST:$15,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Three Wheel Truckster Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 0 15,000 0 0 0 15,000 113 J2, Attachment 3 Packet Page Number 203 of 269 PROJECT NUMBER:PW07.030 DESCRIPTION:Replacement of one 1-ton truck with plow attachment JUSTIFICATION: Replacement is scheduled for one 1-ton truck with dump body for snow plowing and hauling material, etc. Unit 646 is scheduled to be replaced in 2017. PROJECT STARTING DATE:January 2017 PROJECT COMPLETION DATE:August 2017 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$72,000 Project Costs:$72,000 TOTAL COST:$72,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:1-Ton Truck Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 0 72,000 0 0 0 72,000 114 J2, Attachment 3 Packet Page Number 204 of 269 PROJECT NUMBER:PW09.020 DESCRIPTION:Replace Toro lawn mower JUSTIFICATION: Replacement is scheduled for one Toro mower - Unit 652. PROJECT STARTING DATE:January 2019 PROJECT COMPLETION DATE:July 2019 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$35,000 Project Costs:$35,000 TOTAL COST:$35,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Toro Mower Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 0 0 0 35,000 0 35,000 115 J2, Attachment 3 Packet Page Number 205 of 269 PROJECT NUMBER:PW11.040 DESCRIPTION:Replace Single Axle Plow Truck JUSTIFICATION: The 2000 model year plow truck is due for replacement. (Unit 535) PROJECT STARTING DATE:January 2016 PROJECT COMPLETION DATE:August 2016 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$210,000 Project Costs:$210,000 TOTAL COST:$210,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Single Axle Plow Truck Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 210,000 0 0 0 0 210,000 116 J2, Attachment 3 Packet Page Number 206 of 269 PROJECT NUMBER:PW12.040 DESCRIPTION:Replacement of one 1/2 ton pickup JUSTIFICATION: One 1997 1/2 ton pickup is due for replacement. Unit 508 PROJECT STARTING DATE:January 2017 PROJECT COMPLETION DATE:June 2017 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$22,000 Project Costs:$22,000 TOTAL COST:$22,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:One 1/2 Ton Pickup Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 0 22,000 0 0 0 22,000 117 J2, Attachment 3 Packet Page Number 207 of 269 PROJECT NUMBER:PW12.050 DESCRIPTION:Replacement of 1 ton utility dump/plow truck JUSTIFICATION: The 1999 1-ton utility dump/plow truck is due for replacement. $72,000 (Unit 613) PROJECT STARTING DATE:January 2016 PROJECT COMPLETION DATE:July 2016 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$72,000 Project Costs:$72,000 TOTAL COST:$72,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:One Ton Truck Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 72,000 0 0 0 0 72,000 118 J2, Attachment 3 Packet Page Number 208 of 269 PROJECT NUMBER:PW13.030 DESCRIPTION:Replacement of Single Axle Plow Truck JUSTIFICATION: The 2000 model year plow truck is due for replacement. (Unit 538) PROJECT STARTING DATE:January 2018 PROJECT COMPLETION DATE:June 2018 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$205,000 Project Costs:$205,000 TOTAL COST:$205,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Single Axle Plow Truck Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 0 0 205,000 0 0 205,000 119 J2, Attachment 3 Packet Page Number 209 of 269 PROJECT NUMBER:PW13.040 DESCRIPTION:Replacement of Street Sweeper JUSTIFICATION: The 2007 Elgin street sweeper is in need of replacement. These heavy wear machines require replacement every 7 to 10 years. (Unit 714) PROJECT STARTING DATE:January 2017 PROJECT COMPLETION DATE:June 2017 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$190,000 Project Costs:$190,000 TOTAL COST:$190,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Street Sweeper Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 0 190,000 0 0 0 190,000 120 J2, Attachment 3 Packet Page Number 210 of 269 PROJECT NUMBER:PW14.010 DESCRIPTION:Dredge and clean out ponds JUSTIFICATION: Stormwater ponds, also known as wet ponds, “NURP” ponds, or retention basins, are a necessary component for land development in order to manage stormwater runoff. These basins within the City of Maplewood were typically built to control runoff rates to minimize downstream flooding and erosion. These ponds are now also viewed as a mechanism to capture and settle pollutants. Due to the buildup of sediment over time, maintenance is required to ensure these basins are providing the designed rate control and maintain their ability to improve quality of stormwater runoff. Maintaining the City’s stormwater ponds requires the removal of sediment by conducting dredging projects. The City is required to have a pond maintenance program as part of its NPDES MS4 general permit. This program would also coordinate with our flood mitigation projects and may be used for finalizing out identified projects as a result of the July 2011 flood event if they are of a higher priority than a pond cleanout. PROJECT STARTING DATE:April 2016 PROJECT COMPLETION DATE:September 2020 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$300,000 Equipment and Other:$0 Project Costs:$300,000 TOTAL COST:$300,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:Not Designated PROJECT TITLE:Pond Clean Out/Dredging Projects Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Environmental Utility Fund 0 100,000 0 100,000 0 100,000 300,000 121 J2, Attachment 3 Packet Page Number 211 of 269 PROJECT NUMBER:PW15.010 DESCRIPTION:Replacement of one single axle plow truck JUSTIFICATION: The 2003 model year plow truck is due for replacement - unit 537. PROJECT STARTING DATE:January 2019 PROJECT COMPLETION DATE:October 2019 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$205,000 Project Costs:$205,000 TOTAL COST:$205,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Single Axle Plow Truck Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 0 0 0 205,000 0 205,000 122 J2, Attachment 3 Packet Page Number 212 of 269 PROJECT NUMBER:PW15.020 DESCRIPTION:Replacement of Water Tanker JUSTIFICATION: The 1996 tanker truck is in need of replacement. This truck is utilized year round by all divisions in Public Works. (Unit 543) PROJECT STARTING DATE:January 2020 PROJECT COMPLETION DATE:October 2020 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$110,000 Project Costs:$110,000 TOTAL COST:$110,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Water Tanker Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 0 0 0 0 110,000 110,000 123 J2, Attachment 3 Packet Page Number 213 of 269 PROJECT NUMBER:PW15.030 DESCRIPTION:Replacement of 1/2 ton truck JUSTIFICATION: The 1999 1/2 ton truck is due for replacement - unit 645. PROJECT STARTING DATE:January 2018 PROJECT COMPLETION DATE:October 2018 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$22,000 Project Costs:$22,000 TOTAL COST:$22,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:One 1/2 ton truck Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 0 0 22,000 0 0 22,000 124 J2, Attachment 3 Packet Page Number 214 of 269 PROJECT NUMBER:PW15.040 DESCRIPTION:Replacement of Crack Filler and Router JUSTIFICATION: The 1995 Crack Filling machine and Router (Units 711/713) used for repairing city streets are in need of replacement. These pieces of equipment are owned jointly by the City of Maplewood and the City of Oakdale. The replacement costs will be split between the two cities. This is for Maplewood's portion. PROJECT STARTING DATE:January 2016 PROJECT COMPLETION DATE:October 2016 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$20,000 Project Costs:$20,000 TOTAL COST:$20,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Crack Filler Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 20,000 0 0 0 0 20,000 125 J2, Attachment 3 Packet Page Number 215 of 269 PROJECT NUMBER:PW15.050 DESCRIPTION:Replacement of wood chipper JUSTIFICATION: The 1997 model year wood chipper is due for replacement - unit 705. This piece of equipment is utilized year round by all divisions in Public Works. PROJECT STARTING DATE:January 2019 PROJECT COMPLETION DATE:October 2019 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$30,000 Project Costs:$30,000 TOTAL COST:$30,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Equipment NEIGHBORHOOD:Not Designated PROJECT TITLE:Wood Chipper Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 0 0 0 30,000 0 30,000 126 J2, Attachment 3 Packet Page Number 216 of 269 PROJECT NUMBER:PW15.060 DESCRIPTION:Flood Studies & Remediation Projects JUSTIFICATION: In response to the flood that occurred in July 2011, the city has completed several flood remediation projects. The city has also identified several projects to be completed over the next several years. These projects include a regional study of the storm sewer system near the intersection of McKnight Rd and Larpenteur Avenue, a study of Wicklander's Pond, and a regional study of the storm sewer system near the intersection of Harvester Avenue and Sterling Street. The studies will help identify the extent of necessary remediation work and estimated costs for future CIP projects. PROJECT STARTING DATE:May 2016 PROJECT COMPLETION DATE:October 2019 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$130,000 Equipment and Other:$0 Project Costs:$130,000 TOTAL COST:$130,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:Not Designated PROJECT TITLE:Flood Remediation Projects Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Environmental Utility Fund 0 30,000 30,000 30,000 40,000 0 130,000 127 J2, Attachment 3 Packet Page Number 217 of 269 PROJECT NUMBER:PW15.100 DESCRIPTION:Ramsey County Signal Improvements JUSTIFICATION: As part of Ramsey County's mill and overlay projects, signal upgrades are required at the intersections of Larpenteur Avenue & Jackson Street and White Bear Avenue & Cope Avenue. The city of Maplewood's share for these improvements are scheduled to be paid in 2015. In 2016, the signal at Larpenteur Avenue and Van Dyke Street is scheduled to be replaced as part of a Ramsey County mill and overlay project. PROJECT STARTING DATE:May 2015 PROJECT COMPLETION DATE:October 2016 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$338,000 Equipment and Other:$0 Project Costs:$338,000 TOTAL COST:$338,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:Not Designated PROJECT TITLE:Ramsey County Signal Projects Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Street Light Utility Fund 131,500 206,500 0 0 0 0 338,000 128 J2, Attachment 3 Packet Page Number 218 of 269 PROJECT NUMBER:PW16.010 DESCRIPTION:Replacement of two 1/2 ton pick-up trucks JUSTIFICATION: Two 2002 1/2 ton pick-up trucks are due for replacement. These units are arrow board trucks are utilized by the Public Works and Police departments for traffic control - Units 513 and 514. The plan is that these two new trucks would be utilized by the Superintendents and their 2010 trucks would be put into the fleet. PROJECT STARTING DATE:January 2018 PROJECT COMPLETION DATE:December 2018 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$52,000 Project Costs:$52,000 TOTAL COST:$52,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:Not Designated PROJECT TITLE:1/2 Ton Pick-up Trucks Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 0 0 52,000 0 0 52,000 129 J2, Attachment 3 Packet Page Number 219 of 269 PROJECT NUMBER:PW16.020 DESCRIPTION:Replacement of Elgin street sweeper JUSTIFICATION: The 2010 Elgin street sweeper, Unit 703, is due for replacement. These heavy wear machines require replacement every 7 to 10 years. PROJECT STARTING DATE:January 2020 PROJECT COMPLETION DATE:July 2020 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$200,000 Project Costs:$200,000 TOTAL COST:$200,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:Not Designated PROJECT TITLE:Street Sweeper Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 0 0 0 0 200,000 200,000 130 J2, Attachment 3 Packet Page Number 220 of 269 PROJECT NUMBER:PW16.030 DESCRIPTION:Replacement of ToolCat 5610-F JUSTIFICATION: The 2011 ToolCat work machine, Unit 732, is in need of replacement. This high use piece of equipment is utilized year round by all divisions in Public Works. PROJECT STARTING DATE:January 2020 PROJECT COMPLETION DATE:July 2020 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$40,000 Project Costs:$40,000 TOTAL COST:$40,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:Not Designated PROJECT TITLE:ToolCat 5610-F Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 0 0 0 0 40,000 40,000 131 J2, Attachment 3 Packet Page Number 221 of 269 PROJECT NUMBER:PW16.040 DESCRIPTION:Replacement of asphalt tack trailer JUSTIFICATION: The 2006 asphalt tack trailer, Unit 729, is in need of replacement. This piece of equipment is utilized to patch potholes throughout the city. It is an important asset to the street department as it can be utilized in spring with cooler temperatures when using dump trucks for patching and asphalt hauling isn't possible. PROJECT STARTING DATE:January 2018 PROJECT COMPLETION DATE:July 2018 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$30,000 Project Costs:$30,000 TOTAL COST:$30,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:Not Designated PROJECT TITLE:Asphalt Tack Trailer Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 0 0 30,000 0 0 30,000 132 J2, Attachment 3 Packet Page Number 222 of 269 PROJECT NUMBER:PW16.050 DESCRIPTION:Replacement of three felling trailers JUSTIFICATION: The 2001 felling trailers, Units 718, 719 and 720, are in need of replacement. These trailers are utilized year round by all three maintenance divisions in Public Works. PROJECT STARTING DATE:January 2019 PROJECT COMPLETION DATE:July 2019 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$0 Land Acquisition:$0 Construction:$0 Equipment and Other:$30,000 Project Costs:$30,000 TOTAL COST:$30,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2016 - 2020 PROJECT CATEGORY:Public Works NEIGHBORHOOD:Not Designated PROJECT TITLE:Three felling trailers Funding Source Prior Years 2016 2017 2018 2019 2020 Funding Total Fleet Management Fund 0 0 0 0 30,000 0 30,000 133 J2, Attachment 3 Packet Page Number 223 of 269 PROJECT NUMBER PROJECT TITLE TOTAL COST PRIOR YEARS 2016 2017 2018 2019 2020 ALLOCATION OF COSTS BY YEAR FIVE-YEAR CAPITAL IMPROVEMENT PLAN PROJECTS GROUPED BY DEPARTMENT Status:Proposed Housing Replacement Program 240,000 0 80,000 0 80,000 0 80,000CD02.010 Gladstone Area Redevelopment 2,000,000 0 100,000 0 0 1,900,000 0CD15.010 Commercial Property Redevelopment 1,300,000 0 0 650,000 0 650,000 0CD09.010 0 180,000 650,000 80,000 2,550,000 80,0003,540,000 Rehabilitation of Fire Station 2,000,000 0 0 0 2,000,000 0 0FD10.011 Rehabilitation of Fire Station 1,400,000 0 0 1,400,000 0 0 0FD10.012 Replacement of Fire Truck 493,490 0 0 493,490 0 0 0FD03.020 Replacement of Police & Fire 800 MHz Radios 175,000 0 35,000 35,000 35,000 35,000 35,000FD15.010 Replacement of Rehab/Air Truck 300,000 0 0 0 0 300,000 0FD16.010 Replacement of a 1992 Grass Rig 70,000 0 70,000 0 0 0 0FD16.030 Ambulance Replacement 200,000 0 200,000 0 0 0 0FD08.010 Ambulance Replacement 220,000 0 0 0 220,000 0 0FD09.020 0 305,000 1,928,490 2,255,000 335,000 35,0004,858,490 Election Equipment 135,000 45,000 45,000 45,000 0 0 0IT12.010 Eden Systems replacement 165,000 0 0 65,000 0 100,000 0IT15.020 Laserfiche Update 65,000 0 40,000 25,000 0 0 0IT15.030 Microsoft License Upgrade 50,000 0 50,000 0 0 0 0IT15.040 Council Chambers Improvements 100,000 75,000 25,000 0 0 0 0IT15.050 Server Storage 60,000 0 0 0 0 0 60,000IT16.010 120,000 160,000 135,000 0 100,000 60,000575,000 Police Department Mobile Video 193,480 0 193,480 0 0 0 0PD14.040 Squad Replacement 1,040,390 184,200 186,650 152,320 155,360 158,480 203,380PD15.010 Records Management System 356,620 206,620 30,000 30,000 30,000 30,000 30,000PD15.020 Squad Computer Replacement 196,260 14,700 19,990 39,200 39,980 40,790 41,600PD15.030 405,520 430,120 221,520 225,340 229,270 274,9801,786,750 Harvest Park 50,000 0 0 0 50,000 0 0PM14.020 Parks Systems Plan 165,000 115,000 50,000 0 0 0 0PM14.030 Deer Removal 68,000 18,000 20,000 10,000 10,000 10,000 0PM15.010 Wakefield Park 50,000 0 50,000 0 0 0 0PM15.430 Maplewood Nature Center Master Plan 75,000 0 0 0 75,000 0 0PM16.003 Maplewood Nature Center Land Acquisition 260,000 0 0 160,000 100,000 0 0PM16.004 Fish Creek Open Space 610,000 0 15,000 575,000 20,000 0 0PM16.005 Park Upgrades to Existing Parks 600,000 100,000 100,000 100,000 100,000 100,000 100,000PM07.010 Gladstone Savanna Improvements 350,000 0 330,000 20,000 0 0 0PM08.050 Open Space Improvements 525,000 150,000 75,000 150,000 0 150,000 0PM08.060 383,000 640,000 1,015,000 355,000 260,000 100,0002,753,000 Single Axle Plow Truck 210,000 0 210,000 0 0 0 0PW11.040 Sterling Street Bridge Replacement 1,400,000 0 0 0 100,000 1,300,000 0PW12.020 One 1/2 Ton Pickup 22,000 0 0 22,000 0 0 0PW12.040 One Ton Truck 72,000 0 72,000 0 0 0 0PW12.050 Single Axle Plow Truck 205,000 0 0 0 205,000 0 0PW13.030 Street Sweeper 190,000 0 0 190,000 0 0 0PW13.040 Lift Station Upgrade Program 125,000 0 65,000 20,000 20,000 20,000 0PW03.210 Pond Clean Out/Dredging Projects 300,000 0 100,000 0 100,000 0 100,000PW14.010 Beebe Road Street Improvements 1,830,000 60,000 1,770,000 0 0 0 0PW14.060 Single Axle Plow Truck 205,000 0 0 0 0 205,000 0PW15.010 Water Tanker 110,000 0 0 0 0 0 110,000PW15.020 One 1/2 ton truck 22,000 0 0 0 22,000 0 0PW15.030 Crack Filler 20,000 0 20,000 0 0 0 0PW15.040 Wood Chipper 30,000 0 0 0 0 30,000 0PW15.050 Flood Remediation Projects 130,000 0 30,000 30,000 30,000 40,000 0PW15.060 White Bear Ave / I694 Interchange Project 500,000 0 0 0 0 500,000 0PW15.080 Sterling Street - Linwood Avenue to Londin Lane 670,000 60,000 610,000 0 0 0 0PW15.090 Ramsey County Signal Projects 338,000 131,500 206,500 0 0 0 0PW15.100 Ferndale/Ivy Area Streets 3,400,000 0 100,000 100,000 3,200,000 0 0PW15.110 Two Trailers 18,000 0 0 18,000 0 0 0PW06.010 1/2 Ton Pick-up Trucks 52,000 0 0 0 52,000 0 0PW16.010 Street Sweeper 200,000 0 0 0 0 0 200,000PW16.020 134 J2, Attachment 3 Packet Page Number 224 of 269 PROJECT NUMBER PROJECT TITLE TOTAL COST PRIOR YEARS 2016 2017 2018 2019 2020 ALLOCATION OF COSTS BY YEAR FIVE-YEAR CAPITAL IMPROVEMENT PLAN PROJECTS GROUPED BY DEPARTMENT Status:Proposed ToolCat 5610-F 40,000 0 0 0 0 0 40,000PW16.030 Asphalt Tack Trailer 30,000 0 0 0 30,000 0 0PW16.040 Three felling trailers 30,000 0 0 0 0 30,000 0PW16.050 Three Wheel Truckster 15,000 0 0 15,000 0 0 0PW06.060 Rice Street 2,239,000 0 0 0 0 2,239,000 0PW16.060 Bellaire Avenue 95,000 20,000 75,000 0 0 0 0PW16.070 Pond/Dorland Area Streets 2,500,000 0 80,000 2,420,000 0 0 0PW16.130 1-Ton Truck 72,000 0 0 72,000 0 0 0PW07.030 Toro Mower 35,000 0 0 0 0 35,000 0PW09.020 Farrell/Ferndale Area Street Improvements 7,760,000 0 0 0 100,000 100,000 7,560,000PW09.080 271,500 3,338,500 2,887,000 3,859,000 4,499,000 8,010,00022,865,000 1,180,020 5,053,620 6,837,010 6,774,340 7,973,270 8,559,98036,378,240 135 J2, Attachment 3 Packet Page Number 225 of 269 PROJECT NUMBER PROJECT TITLE TOTAL COST PRIOR YEARS 2016 2017 2018 2019 2020 ALLOCATION OF COSTS BY YEAR FUNDING SOURCE FIVE-YEAR CAPITAL IMPROVEMENT PLAN PROJECTS GROUPED BY FUNDING SOURCE Status:Proposed Ambulance Replacement 200,000 0 200,000 0000FD08.010 Ambulance Service Fund Ambulance Replacement 220,000 0 0 0 220,000 0 0FD09.020 Ambulance Service Fund 0 200,000 0 220,000 0 0420,000 Beebe Road Street Improvements 518,620 60,000 458,620 0000PW14.060 Bonds-G.O. Improvement Sterling Street - Linwood Avenue to Londin Lane 369,200 60,000 309,200 0000PW15.090 Bonds-G.O. Improvement Ferndale/Ivy Area Streets 2,096,180 0 100,000 100,000 1,896,180 0 0PW15.110 Bonds-G.O. Improvement Bellaire Avenue 58,55020,00038,5500000PW16.070 Bonds-G.O. Improvement Pond/Dorland Area Streets 962,400 0 80,000 882,400 0 0 0PW16.130 Bonds-G.O. Improvement Farrell/Ferndale Area Street Improvements 3,579,800 0 0 0 100,000 100,000 3,379,800PW09.080 Bonds-G.O. Improvement 140,000 986,370 982,400 1,996,180 100,000 3,379,8007,584,750 Sterling Street Bridge Replacement 215,000 0 0 0 100,000 115,000 0PW12.020 Bonds-M.S.A. 0 0 0 100,000 115,000 0215,000 Beebe Road Street Improvements 186,880 0 186,880 0000PW14.060 Bonds-Special Assessment Sterling Street - Linwood Avenue to Londin Lane 207,000 0 207,000 0000PW15.090 Bonds-Special Assessment Ferndale/Ivy Area Streets 449,820 0 0 0 449,820 0 0PW15.110 Bonds-Special Assessment Bellaire Avenue 26,000 026,0000000PW16.070 Bonds-Special Assessment Pond/Dorland Area Streets 630,700 0 0 630,700 0 0 0PW16.130 Bonds-Special Assessment Farrell/Ferndale Area Street Improvements 828,200 0 0 0 0 0 828,200PW09.080 Bonds-Special Assessment 0 419,880 630,700 449,820 0 828,2002,328,600 Gladstone Area Redevelopment 1,900,000 0 0 0 0 1,900,000 0CD15.010 Bonds-Tax Increment 0 0 0 0 1,900,000 01,900,000 Replacement of Police & Fire 800 MHz Radios 175,000 0 35,000 35,000 35,000 35,000 35,000FD15.010 C.I.P. Fund Election Equipment 135,000 45,000 45,000 45,000000IT12.010 C.I.P. Fund Police Department Mobile Video 193,480 0 193,480 0000PD14.040 C.I.P. Fund Deer Removal 68,000 18,000 20,000 10,000 10,000 10,000 0PM15.010 C.I.P. Fund Park Upgrades to Existing Parks 600,000 100,000 100,000 100,000 100,000 100,000 100,000PM07.010 C.I.P. Fund 163,000 393,480 190,000 145,000 145,000 135,0001,171,480 Gladstone Savanna Improvements 20,000 0 0 20,000000PM08.050 Environmental Utility Fund Pond Clean Out/Dredging Projects 300,000 0 100,000 0 100,000 0 100,000PW14.010 Environmental Utility Fund Beebe Road Street Improvements 172,500 0 172,500 0000PW14.060 Environmental Utility Fund Flood Remediation Projects 130,000 0 30,000 30,000 30,000 40,000 0PW15.060 Environmental Utility Fund Sterling Street - Linwood Avenue to Londin Lane 33,500 0 33,500 0000PW15.090 Environmental Utility Fund Ferndale/Ivy Area Streets 435,000 0 0 0 435,000 0 0PW15.110 Environmental Utility Fund Bellaire Avenue 4,750 04,7500000PW16.070 Environmental Utility Fund Pond/Dorland Area Streets 393,500 0 0 393,500 0 0 0PW16.130 Environmental Utility Fund Farrell/Ferndale Area Street Improvements 1,582,000 0 0 0 0 0 1,582,000PW09.080 Environmental Utility Fund 0 340,750 443,500 565,000 40,000 1,682,0003,071,250 Replacement of Fire Truck 493,490 0 0 493,490 0 0 0FD03.020 Fire Truck Replacement Fund Replacement of Rehab/Air Truck 300,000 0 0 0 0 300,000 0FD16.010 Fire Truck Replacement Fund Replacement of a 1992 Grass Rig 70,000 0 70,000 0000FD16.030 Fire Truck Replacement Fund 0 70,000 493,490 0 300,000 0863,490 Single Axle Plow Truck 210,000 0 210,000 0000PW11.040 Fleet Management Fund One 1/2 Ton Pickup 22,000 0022,000000PW12.040 Fleet Management Fund One Ton Truck 72,000 072,0000000PW12.050 Fleet Management Fund Single Axle Plow Truck 205,000 0 0 0 205,000 0 0PW13.030 Fleet Management Fund Street Sweeper 190,000 0 0 190,000 0 0 0PW13.040 Fleet Management Fund Single Axle Plow Truck 205,000 0 0 0 0 205,000 0PW15.010 Fleet Management Fund Water Tanker 110,000 0 0 0 0 0 110,000PW15.020 Fleet Management Fund One 1/2 ton truck 22,000 0 0 0 22,000 0 0PW15.030 Fleet Management Fund Crack Filler 20,000 020,0000000PW15.040 Fleet Management Fund 136 J2, Attachment 3 Packet Page Number 226 of 269 PROJECT NUMBER PROJECT TITLE TOTAL COST PRIOR YEARS 2016 2017 2018 2019 2020 ALLOCATION OF COSTS BY YEAR FUNDING SOURCE FIVE-YEAR CAPITAL IMPROVEMENT PLAN PROJECTS GROUPED BY FUNDING SOURCE Status:Proposed Wood Chipper 30,000 0 0 0 0 30,000 0PW15.050 Fleet Management Fund Two Trailers 18,000 0018,000000PW06.010 Fleet Management Fund 1/2 Ton Pick-up Trucks 52,000 0 0 0 52,000 0 0PW16.010 Fleet Management Fund Street Sweeper 200,000 0 0 0 0 0 200,000PW16.020 Fleet Management Fund ToolCat 5610-F 40,000 0 0 0 0 0 40,000PW16.030 Fleet Management Fund Asphalt Tack Trailer 30,000 0 0 0 30,000 0 0PW16.040 Fleet Management Fund Three felling trailers 30,000 0 0 0 0 30,000 0PW16.050 Fleet Management Fund Three Wheel Truckster 15,000 0015,000000PW06.060 Fleet Management Fund 1-Ton Truck 72,000 0072,000000PW07.030 Fleet Management Fund Toro Mower 35,000 0 0 0 0 35,000 0PW09.020 Fleet Management Fund 0 302,000 317,000 309,000 300,000 350,0001,578,000 Council Chambers Improvements 100,000 75,000 25,000 0000IT15.050 Grants Fish Creek Open Space 343,000 0 15,000 318,000 10,000 0 0PM16.005 Grants Gladstone Savanna Improvements 35,000 0 35,000 0000PM08.050 Grants 75,000 75,000 318,000 10,000 0 0478,000 Eden Systems replacement 165,000 0 0 65,000 0 100,000 0IT15.020 Information Technology Fund Laserfiche Update 65,000 040,00025,000000IT15.030 Information Technology Fund Microsoft License Upgrade 50,000 050,0000000IT15.040 Information Technology Fund Server Storage 60,000 0 0 0 0 0 60,000IT16.010 Information Technology Fund 0 90,000 90,000 0 100,000 60,000340,000 Sterling Street Bridge Replacement 1,185,000 0 0 0 0 1,185,000 0PW12.020 Mn/DOT 0 0 0 0 1,185,000 01,185,000 Harvest Park 50,000 0 0 0 50,000 0 0PM14.020 Park Development Fund Parks Systems Plan 165,000 115,000 50,000 0000PM14.030 Park Development Fund Wakefield Park 25,000 025,0000000PM15.430 Park Development Fund Maplewood Nature Center Master Plan 75,000 0 0 0 75,000 0 0PM16.003 Park Development Fund Maplewood Nature Center Land Acquisition 260,000 0 0 160,000 100,000 0 0PM16.004 Park Development Fund Fish Creek Open Space 160,000 0 0 150,000 10,000 0 0PM16.005 Park Development Fund Gladstone Savanna Improvements 295,000 0 295,000 0000PM08.050 Park Development Fund Open Space Improvements 525,000 150,000 75,000 150,000 0 150,000 0PM08.060 Park Development Fund 265,000 445,000 460,000 235,000 150,000 01,555,000 Fish Creek Open Space 107,000 0 0 107,000 0 0 0PM16.005 Ramsey County 0 0 107,000 0 0 0107,000 Housing Replacement Program 240,000 0 80,000 0 80,000 0 80,000CD02.010 Redevelopment Fund 0 80,000 0 80,000 0 80,000240,000 Lift Station Upgrade Program 125,000 0 65,000 20,000 20,000 20,000 0PW03.210 Sanitary Sewer Fund Beebe Road Street Improvements 158,000 0 158,000 0000PW14.060 Sanitary Sewer Fund Sterling Street - Linwood Avenue to Londin Lane 20,100 0 20,100 0000PW15.090 Sanitary Sewer Fund Ferndale/Ivy Area Streets 245,000 0 0 0 245,000 0 0PW15.110 Sanitary Sewer Fund Bellaire Avenue 2,850 02,8500000PW16.070 Sanitary Sewer Fund Pond/Dorland Area Streets 171,100 0 0 171,100 0 0 0PW16.130 Sanitary Sewer Fund Farrell/Ferndale Area Street Improvements 608,000 0 0 0 0 0 608,000PW09.080 Sanitary Sewer Fund 0 245,950 191,100 265,000 20,000 608,0001,330,050 Beebe Road Street Improvements 34,500 0 34,500 0000PW14.060 St. Paul W.A.C. Fund Sterling Street - Linwood Avenue to Londin Lane 20,100 0 20,100 0000PW15.090 St. Paul W.A.C. Fund Ferndale/Ivy Area Streets 87,000 0 0 0 87,000 0 0PW15.110 St. Paul W.A.C. Fund Bellaire Avenue 2,850 02,8500000PW16.070 St. Paul W.A.C. Fund Pond/Dorland Area Streets 71,100 0 0 71,100000PW16.130 St. Paul W.A.C. Fund Farrell/Ferndale Area Street Improvements 295,000 0 0 0 0 0 295,000PW09.080 St. Paul W.A.C. Fund 137 J2, Attachment 3 Packet Page Number 227 of 269 PROJECT NUMBER PROJECT TITLE TOTAL COST PRIOR YEARS 2016 2017 2018 2019 2020 ALLOCATION OF COSTS BY YEAR FUNDING SOURCE FIVE-YEAR CAPITAL IMPROVEMENT PLAN PROJECTS GROUPED BY FUNDING SOURCE Status:Proposed 0 57,450 71,100 87,000 0 295,000510,550 Beebe Road Street Improvements 34,500 0 34,500 0000PW14.060 St. Paul Water Sterling Street - Linwood Avenue to Londin Lane 20,100 0 20,100 0000PW15.090 St. Paul Water Ferndale/Ivy Area Streets 87,000 0 0 0 87,000 0 0PW15.110 St. Paul Water Pond/Dorland Area Streets 271,200 0 0 271,200 0 0 0PW16.130 St. Paul Water Farrell/Ferndale Area Street Improvements 867,000 0 0 0 0 0 867,000PW09.080 St. Paul Water 0 54,600 271,200 87,000 0 867,0001,279,800 Beebe Road Street Improvements 725,000 0 725,000 0000PW14.060 State Aid 0 725,000 0000725,000 Ramsey County Signal Projects 338,000 131,500 206,500 0000PW15.100 Street Light Utility Fund 131,500 206,500 0000338,000 Wakefield Park 25,000 025,0000000PM15.430 RWMWD 025,000000025,000 Gladstone Area Redevelopment 100,000 0 100,000 0000CD15.010 Economic Development Autho Commercial Property Redevelopment 1,300,000 0 0 650,000 0 650,000 0CD09.010 Economic Development Autho 0 100,000 650,000 0 650,000 01,400,000 Rehabilitation of Fire Station 2,000,000 0 0 0 2,000,000 0 0FD10.011 Proceeds from Sale of Proper Rehabilitation of Fire Station 1,400,000 0 0 1,400,000000FD10.012 Proceeds from Sale of Proper 0 0 1,400,000 2,000,000 0 03,400,000 Squad Replacement 309,950 36,600 74,660 38,080 38,840 39,620 82,150PD15.010 Police Services Fund 36,600 74,660 38,080 38,840 39,620 82,150309,950 Squad Replacement 730,440 147,600 111,990 114,240 116,520 118,860 121,230PD15.010 PD Squad/Equip Replacemen Records Management System 356,620 206,620 30,000 30,000 30,000 30,000 30,000PD15.020 PD Squad/Equip Replacemen Squad Computer Replacement 196,260 14,700 19,990 39,200 39,980 40,790 41,600PD15.030 PD Squad/Equip Replacemen 368,920 161,980 183,440 186,500 189,650 192,8301,283,320 White Bear Ave / I694 Interchange Project 500,000 0 0 0 0 500,000 0PW15.080 City Funds Rice Street 2,239,000 0 0 0 0 2,239,000 0PW16.060 City Funds 0 0 0 0 2,739,000 02,739,000 1,180,020 5,053,620 6,837,010 6,774,340 7,973,270 8,559,98036,378,240 138 J2, Attachment 3 Packet Page Number 228 of 269 THIS PAGE INTENTIONALLY LEFT BLANK 139 J2, Attachment 3 Packet Page Number 229 of 269 PROJECT NUMBER PROJECT TITLE TOTAL COST PRIOR YEARS 2016 2017 2018 2019 ALLOCATION OF COSTS BY YEARPROJECT CATEGORY 2020 FIVE-YEAR CAPITAL IMPROVEMENT PLAN PROJECTS GROUPED BY PROJECT CATEGORY Status:Proposed Rehabilitation of Fire Station 2,000,000 0 0 0 2,000,000 0FD10.011 0Building Maintena Rehabilitation of Fire Station 1,400,000 0 0 1,400,000 0 0FD10.012 0Building Maintena 0 0 1,400,000 2,000,000 03,400,000 0 Replacement of Fire Truck 493,490 0 0 493,490 0 0FD03.020 0Equipment Replacement of Police & Fire 800 MHz Radios 175,000 0 35,000 35,000 35,000 35,000FD15.010 35,000Equipment Replacement of Rehab/Air Truck 300,000 0 0 0 0 300,000FD16.010 0Equipment Replacement of a 1992 Grass Rig 70,000 0 70,000 0 0 0FD16.030 0Equipment Ambulance Replacement 200,000 0 200,000 0 0 0FD08.010 0Equipment Ambulance Replacement 220,000 0 0 0 220,000 0FD09.020 0Equipment Election Equipment 135,000 45,000 45,000 45,000 0 0IT12.010 0Equipment Eden Systems replacement 165,000 0 0 65,000 0 100,000IT15.020 0Equipment Laserfiche Update 65,000 0 40,000 25,000 0 0IT15.030 0Equipment Microsoft License Upgrade 50,000 0 50,000 0 0 0IT15.040 0Equipment Council Chambers Improvements 100,000 75,000 25,000 0 0 0IT15.050 0Equipment Server Storage 60,000 0 0 0 0 0IT16.010 60,000Equipment Police Department Mobile Video 193,480 0 193,480 0 0 0PD14.040 0Equipment Squad Replacement 1,040,390 184,200 186,650 152,320 155,360 158,480PD15.010 203,380Equipment Records Management System 356,620 206,620 30,000 30,000 30,000 30,000PD15.020 30,000Equipment Squad Computer Replacement 196,260 14,700 19,990 39,200 39,980 40,790PD15.030 41,600Equipment Single Axle Plow Truck 210,000 0 210,000 0 0 0PW11.040 0Equipment One 1/2 Ton Pickup 22,000 0 0 22,000 0 0PW12.040 0Equipment One Ton Truck 72,000 0 72,000 0 0 0PW12.050 0Equipment Single Axle Plow Truck 205,000 0 0 0 205,000 0PW13.030 0Equipment Street Sweeper 190,000 0 0 190,000 0 0PW13.040 0Equipment Single Axle Plow Truck 205,000 0 0 0 0 205,000PW15.010 0Equipment Water Tanker 110,000 00000PW15.020 110,000Equipment One 1/2 ton truck 22,000 0 0 0 22,000 0PW15.030 0Equipment Crack Filler 20,000 0 20,000 0 0 0PW15.040 0Equipment Wood Chipper 30,000 0 0 0 0 30,000PW15.050 0Equipment Two Trailers 18,000 0 0 18,000 0 0PW06.010 0Equipment Three Wheel Truckster 15,000 0 0 15,000 0 0PW06.060 0Equipment 1-Ton Truck 72,000 0 0 72,000 0 0PW07.030 0Equipment Toro Mower 35,000 0 0 0 0 35,000PW09.020 0Equipment 525,520 1,197,120 1,202,010 707,340 934,2705,046,240 479,980 Harvest Park 50,000 0 0 0 50,000 0PM14.020 0Parks Parks Systems Plan 165,000 115,000 50,000 0 0 0PM14.030 0Parks Deer Removal 68,000 18,000 20,000 10,000 10,000 10,000PM15.010 0Parks Wakefield Park 50,000 0 50,000 0 0 0PM15.430 0Parks Maplewood Nature Center Master Plan 75,000 0 0 0 75,000 0PM16.003 0Parks Maplewood Nature Center Land Acquisition 260,000 0 0 160,000 100,000 0PM16.004 0Parks Fish Creek Open Space 610,000 0 15,000 575,000 20,000 0PM16.005 0Parks Park Upgrades to Existing Parks 600,000 100,000 100,000 100,000 100,000 100,000PM07.010 100,000Parks Gladstone Savanna Improvements 350,000 0 330,000 20,000 0 0PM08.050 0Parks Open Space Improvements 525,000 150,000 75,000 150,000 0 150,000PM08.060 0Parks 383,000 640,000 1,015,000 355,000 260,0002,753,000 100,000 Sterling Street Bridge Replacement 1,400,000 0 0 0 100,000 1,300,000PW12.020 0Public Works Lift Station Upgrade Program 125,000 0 65,000 20,000 20,000 20,000PW03.210 0Public Works Pond Clean Out/Dredging Projects 300,000 0 100,000 0 100,000 0PW14.010 100,000Public Works Beebe Road Street Improvements 1,830,000 60,000 1,770,000 0 0 0PW14.060 0Public Works Flood Remediation Projects 130,000 0 30,000 30,000 30,000 40,000PW15.060 0Public Works White Bear Ave / I694 Interchange Project 500,000 0 0 0 0 500,000PW15.080 0Public Works Sterling Street - Linwood Avenue to Londin Lane 670,000 60,000 610,000 0 0 0PW15.090 0Public Works Ramsey County Signal Projects 338,000 131,500 206,500 0 0 0PW15.100 0Public Works Ferndale/Ivy Area Streets 3,400,000 0 100,000 100,000 3,200,000 0PW15.110 0Public Works 1/2 Ton Pick-up Trucks 52,000 0 0 0 52,000 0PW16.010 0Public Works Street Sweeper 200,000 0 0 0 0 0PW16.020 200,000Public Works ToolCat 5610-F 40,000 0 0 0 0 0PW16.030 40,000Public Works Asphalt Tack Trailer 30,000 0 0 0 30,000 0PW16.040 0Public Works Three felling trailers 30,000 0 0 0 0 30,000PW16.050 0Public Works Rice Street 2,239,000 0 0 0 0 2,239,000PW16.060 0Public Works Bellaire Avenue 95,000 20,000 75,000 0 0 0PW16.070 0Public Works Pond/Dorland Area Streets 2,500,000 0 80,000 2,420,000 0 0PW16.130 0Public Works Farrell/Ferndale Area Street Improvements 7,760,000 0 0 0 100,000 100,000PW09.080 7,560,000Public Works 140 J2, Attachment 3 Packet Page Number 230 of 269 PROJECT NUMBER PROJECT TITLE TOTAL COST PRIOR YEARS 2016 2017 2018 2019 ALLOCATION OF COSTS BY YEARPROJECT CATEGORY 2020 FIVE-YEAR CAPITAL IMPROVEMENT PLAN PROJECTS GROUPED BY PROJECT CATEGORY Status:Proposed 271,500 3,036,500 2,570,000 3,632,000 4,229,00021,639,000 7,900,000 Housing Replacement Program 240,000 0 80,000 0 80,000 0CD02.010 80,000Redevelopment Gladstone Area Redevelopment 2,000,000 0 100,000 0 0 1,900,000CD15.010 0Redevelopment Commercial Property Redevelopment 1,300,000 0 0 650,000 0 650,000CD09.010 0Redevelopment 0 180,000 650,000 80,000 2,550,0003,540,000 80,000 1,180,020 5,053,620 6,837,010 6,774,340 7,973,27036,378,240 8,559,980 141 J2, Attachment 3 Packet Page Number 231 of 269 PROJECT NUMBER PROJECT TITLE TOTAL COST PRIOR YEARS 2016 2017 2018 2019 ALLOCATION OF COSTS BY YEAR NEIGHBORHOOD 2020 FIVE-YEAR CAPITAL IMPROVEMENT PLAN PROJECTS GROUPED BY NEIGHBORHOOD Status:Proposed Rice Street 2,239,000 0 0 0 0 2,239,000PW16.060 001 - Western Hills 0 0 0 0 2,239,0002,239,000 0 Rehabilitation of Fire Station 2,000,000 0 0 0 2,000,000 0FD10.011 004 - Hazelwood Harvest Park 50,000 0 0 0 50,000 0PM14.020 004 - Hazelwood White Bear Ave / I694 Interchange Project 500,000 0 0 0 0 500,000PW15.080 004 - Hazelwood 0 0 0 2,050,000 500,0002,550,000 0 Bellaire Avenue 95,000 20,000 75,000 0 0 0PW16.070 005 - Maplewood Heig 20,000 75,000 0 0 095,000 0 Gladstone Area Redevelopment 2,000,000 0 100,000 0 0 1,900,000CD15.010 007 - Gladstone Rehabilitation of Fire Station 1,400,000 0 0 1,400,000 0 0FD10.012 007 - Gladstone Wakefield Park 50,000 0 50,000 0 0 0PM15.430 007 - Gladstone Gladstone Savanna Improvements 350,000 0 330,000 20,000 0 0PM08.050 007 - Gladstone 0 480,000 1,420,000 0 1,900,0003,800,000 0 Beebe Road Street Improvements 1,830,000 60,000 1,770,000 0 0 0PW14.060 008 - Hillside 60,000 1,770,000 0 0 01,830,000 0 Maplewood Nature Center Master Plan 75,000 0 0 0 75,000 0PM16.003 009 - Beaver Lake Maplewood Nature Center Land Acquisition 260,000 0 0 160,000 100,000 0PM16.004 009 - Beaver Lake Ferndale/Ivy Area Streets 3,400,000 0 100,000 100,000 3,200,000 0PW15.110 009 - Beaver Lake Farrell/Ferndale Area Street Improvements 7,760,000 0 0 0 100,000 100,000PW09.080 7,560,00009 - Beaver Lake 0 100,000 260,000 3,475,000 100,00011,495,000 7,560,000 Sterling Street - Linwood Avenue to Londin Lane 670,000 60,000 610,000 0 0 0PW15.090 011 - Vista Hills Pond/Dorland Area Streets 2,500,000 0 80,000 2,420,000 0 0PW16.130 011 - Vista Hills 60,000 690,000 2,420,000 0 03,170,000 0 Fish Creek Open Space 610,000 0 15,000 575,000 20,000 0PM16.005 013 - Carver Ridge Sterling Street Bridge Replacement 1,400,000 0 0 0 100,000 1,300,000PW12.020 013 - Carver Ridge 0 15,000 575,000 120,000 1,300,0002,010,000 0 Housing Replacement Program 240,000 0 80,000 0 80,000 0CD02.010 80,000Not Designated Commercial Property Redevelopment 1,300,000 0 0 650,000 0 650,000CD09.010 0Not Designated Replacement of Fire Truck 493,490 0 0 493,490 0 0FD03.020 0Not Designated Replacement of Police & Fire 800 MHz Radios 175,000 0 35,000 35,000 35,000 35,000FD15.010 35,000Not Designated Replacement of Rehab/Air Truck 300,000 0 0 0 0 300,000FD16.010 0Not Designated Replacement of a 1992 Grass Rig 70,000 0 70,000 0 0 0FD16.030 0Not Designated Ambulance Replacement 200,000 0 200,000 0 0 0FD08.010 0Not Designated Ambulance Replacement 220,000 0 0 0 220,000 0FD09.020 0Not Designated Election Equipment 135,000 45,000 45,000 45,000 0 0IT12.010 0Not Designated Eden Systems replacement 165,000 0 0 65,000 0 100,000IT15.020 0Not Designated Laserfiche Update 65,000 0 40,000 25,000 0 0IT15.030 0Not Designated Microsoft License Upgrade 50,000 0 50,000 0 0 0IT15.040 0Not Designated Council Chambers Improvements 100,000 75,000 25,000 0 0 0IT15.050 0Not Designated Server Storage 60,000 0 0 0 0 0IT16.010 60,000Not Designated Police Department Mobile Video 193,480 0 193,480 0 0 0PD14.040 0Not Designated Squad Replacement 1,040,390 184,200 186,650 152,320 155,360 158,480PD15.010 203,380Not Designated Records Management System 356,620 206,620 30,000 30,000 30,000 30,000PD15.020 30,000Not Designated Squad Computer Replacement 196,260 14,700 19,990 39,200 39,980 40,790PD15.030 41,600Not Designated Parks Systems Plan 165,000 115,000 50,000 0 0 0PM14.030 0Not Designated Deer Removal 68,000 18,000 20,000 10,000 10,000 10,000PM15.010 0Not Designated Park Upgrades to Existing Parks 600,000 100,000 100,000 100,000 100,000 100,000PM07.010 100,000Not Designated 142 J2, Attachment 3 Packet Page Number 232 of 269 PROJECT NUMBER PROJECT TITLE TOTAL COST PRIOR YEARS 2016 2017 2018 2019 ALLOCATION OF COSTS BY YEAR NEIGHBORHOOD 2020 FIVE-YEAR CAPITAL IMPROVEMENT PLAN PROJECTS GROUPED BY NEIGHBORHOOD Status:Proposed Open Space Improvements 525,000 150,000 75,000 150,000 0 150,000PM08.060 0Not Designated Single Axle Plow Truck 210,000 0 210,000 0 0 0PW11.040 0Not Designated One 1/2 Ton Pickup 22,000 0 0 22,000 0 0PW12.040 0Not Designated One Ton Truck 72,000 0 72,000 0 0 0PW12.050 0Not Designated Single Axle Plow Truck 205,000 0 0 0 205,000 0PW13.030 0Not Designated Street Sweeper 190,000 0 0 190,000 0 0PW13.040 0Not Designated Lift Station Upgrade Program 125,000 0 65,000 20,000 20,000 20,000PW03.210 0Not Designated Pond Clean Out/Dredging Projects 300,000 0 100,000 0 100,000 0PW14.010 100,000Not Designated Single Axle Plow Truck 205,000 0 0 0 0 205,000PW15.010 0Not Designated Water Tanker 110,000 0 0 0 0 0PW15.020 110,000Not Designated One 1/2 ton truck 22,000 0 0 0 22,000 0PW15.030 0Not Designated Crack Filler 20,000 0 20,000 0 0 0PW15.040 0Not Designated Wood Chipper 30,000 0 0 0 0 30,000PW15.050 0Not Designated Flood Remediation Projects 130,000 0 30,000 30,000 30,000 40,000PW15.060 0Not Designated Ramsey County Signal Projects 338,000 131,500 206,500 0 0 0PW15.100 0Not Designated Two Trailers 18,000 0 0 18,000 0 0PW06.010 0Not Designated 1/2 Ton Pick-up Trucks 52,000 0 0 0 52,000 0PW16.010 0Not Designated Street Sweeper 200,000 0 0 0 0 0PW16.020 200,000Not Designated ToolCat 5610-F 40,000 0 0 0 0 0PW16.030 40,000Not Designated Asphalt Tack Trailer 30,000 0 0 0 30,000 0PW16.040 0Not Designated Three felling trailers 30,000 0 0 0 0 30,000PW16.050 0Not Designated Three Wheel Truckster 15,000 0 0 15,000 0 0PW06.060 0Not Designated 1-Ton Truck 72,000 0 0 72,000 0 0PW07.030 0Not Designated Toro Mower 35,000 0 0 0 0 35,000PW09.020 0Not Designated 1,040,020 1,923,620 2,162,010 1,129,340 1,934,2709,189,240 999,980 1,180,020 5,053,620 6,837,010 6,774,340 7,973,27036,378,240 8,559,980 143 J2, Attachment 3 Packet Page Number 233 of 269 PROJECT NUMBER PROJECT TITLE TOTAL COST PRIOR YEARS 2016 2017 2018 2019 2020 ALLOCATION OF COSTS BY YEAR FIVE-YEAR CAPITAL IMPROVEMENT PLAN PROJECTS GROUPED BY DEPARTMENT Status:Declined Asset Management Software 155,000 40,000 115,000 0 0 0 0IT15.010 40,000 115,000 0 0 0 0155,000 Regional Police Firearms Training Range 425,000 0 25,000 100,000 100,000 100,000 100,000PD15.060 0 25,000 100,000 100,000 100,000 100,000425,000 Veteran's Memorial Park 2,400,000 0 150,000 450,000 850,000 750,000 200,000PM11.020 EAB Ash Removal and Planting 650,000 0 100,000 100,000 150,000 150,000 150,000PM15.020 0 250,000 550,000 1,000,000 900,000 350,0003,050,000 Dennis/McClelland Area Street Improvements 6,960,000 0 0 0 100,000 100,000 6,760,000PW09.100 0 0 0 100,000 100,000 6,760,0006,960,000 40,000 390,000 650,000 1,200,000 1,100,000 7,210,00010,590,000 144 J2, Attachment 3 Packet Page Number 234 of 269 PROJECTS DEFERRED/DECLINED In the course of preparation of this Capital Improvement Plan, several noteworthy projects were proposed but deemed by staff to not be appropriate for inclusion at this time. These projects are discussed below and included for your review.  Various Street Improvements – The following street improvement projects are deferred to 2020 or beyond due to limited funding and a desire to reduce the level of City debt: o Dennis/McClelland Area Street Improvements  Various Park Improvements – The following park improvement projects are deferred to 2020 or beyond due to limited funding and a desire to reduce the level of City debt: o Veteran’s Memorial Park The plan is to include this project in the Parks System Master Plan group. The City is exploring funding options to provide financing for the plan and will have more information available in fall 2015.  Asset Management Software – A funding source needs to be found for this software. It is staffs desire to manage all of its City assets utilizing one program as opposed to the various methods we are currently use.  Regional Police Firearms Training Range – This is on the wish list of many governmental units. A viable solution needs to be found before dedicating any City funds to the project.  EAB Ash Removal and Planting – The City wants to explore other avenues before dedicating City funds to the project. Options may include establishing a boulevard tree policy and/or requesting grant funds. Projects related to the Asset Management Plan (city buildings), the Parks System Master Plan and the new Gas Franchise Fee have not been included in this document. The goal is to have information on these three items solidified by fall 2015 and incorporate them formally into next year’s CIP document. None of these items should have any effect on the City’s 2016 tax levy. 145 J2, Attachment 3 Packet Page Number 235 of 269 ACCT NO.2016 2017 2018 2019 2020 Operating revenues: 3621 Ambulance fees 2,300,500 2,335,010 2,370,040 2,405,590 2,441,670 Total revenues 2,300,500 2,335,010 2,370,040 2,405,590 2,441,670 Operating expenses: Personnel services 1,689,140 1,722,920 1,757,380 1,792,530 1,828,380 Commodities 128,620 131,190 133,810 136,490 139,220 Contractual services 422,450 430,900 439,520 448,310 457,280 4950 Administration 218,370 222,740 227,190 231,730 236,360 4795 Depreciation 67,980 69,340 70,730 72,140 73,580 Total expenses 2,526,560 2,577,090 2,628,630 2,681,200 2,734,820 Operating income (loss)(226,060) (242,080) (258,590) (275,610) (293,150) Nonoperating revenues (expenses): Property taxes 330,310 330,310 330,310 330,310 330,310 State fire aid 136,530 136,530 136,530 136,530 136,530 Investment earnings (8,140) (7,390) (5,240) (4,830) (2,890) Total nonoperating revenues (expenses)458,700 459,450 461,600 462,010 463,950 Change in net assets 232,640 217,370 203,010 186,400 170,800 Net assets - January 1 297,512 530,152 747,522 950,532 1,136,932 Net assets - December 31 530,152 747,522 950,532 1,136,932 1,307,732 2016 2017 2018 2019 2020 Net income (loss) before contributions and transfers 232,640 217,370 203,010 186,400 170,800 Add depreciation 67,980 69,340 70,730 72,140 73,580 Purchase of fixed assets (200,000) - (220,000) - - Net increase (decrease) in cash 100,620 286,710 53,740 258,540 244,380 Cash balance - January 1 (1,085,542) (984,922) (698,212) (644,472) (385,932) Cash balance - December 31 (984,922) (698,212) (644,472) (385,932) (141,552) CITY OF MAPLEWOOD AMBULANCE SERVICE FUND (606) STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS STATEMENT OF CASH FLOWS 146 J2, Attachment 3 Packet Page Number 236 of 269 ACCT NO.2016 2017 2018 2019 2020 Property Taxes: 3011 Current 320,450 320,450 320,450 320,450 320,450 Intergovernmental: 3521 Local government aid 96,400 96,400 96,400 96,400 96,400 Miscellaneous Revenue: 3801 Investment earnings 430 (1,830) (2,080) (1,890) (1,690) Total revenues 417,280 415,020 414,770 414,960 415,160 Expenditures: 4480 Fees for service 20,000 10,000 10,000 10,000 - 4640 Equipment 273,480 80,000 35,000 35,000 35,000 4720 Land improvement 100,000 100,000 100,000 100,000 100,000 4930 Investment management fees 340 - - - - Total expenditures 393,820 190,000 145,000 145,000 135,000 Excess (deficit) of revenue over expenditures 23,460 225,020 269,770 269,960 280,160 Other financing sources (uses): Public Improvement Projects (250,000) (250,000) (250,000) (250,000) (250,000) Net increase (decrease) in fund balance (226,540) (24,980) 19,770 19,960 30,160 Fund balance - January 1 43,074 (183,466) (208,446) (188,676) (168,716) Fund balance - December 31 (183,466) (208,446) (188,676) (168,716) (138,556) We will need to do some type of financing in 2016 to cover the cost of the Police mobile video equipment ($193,480). CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PROJECTS FUND (405) STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE 147 J2, Attachment 3 Packet Page Number 237 of 269 ACCT NO.2016 2017 2018 2019 2020 Operating revenues: 3651 Environmental utility charges 2,487,450 2,487,450 2,487,450 2,487,450 2,487,450 Total revenues 2,487,450 2,487,450 2,487,450 2,487,450 2,487,450 Operating expenses: Nature center 84,690 86,380 88,110 89,870 91,670 Planning 277,130 282,670 288,320 294,090 299,970 Storm sewer maintenance 547,530 558,480 569,650 581,040 592,660 Street sweeping 276,070 281,590 287,220 292,960 298,820 4485 Billing 47,120 48,060 49,020 50,000 51,000 4950 Administration 165,560 168,870 172,250 175,700 179,210 4795 Depreciation 544,890 555,790 566,910 578,250 589,820 Total expenses 1,942,990 1,981,840 2,021,480 2,061,910 2,103,150 Operating income (loss)544,460 505,610 465,970 425,540 384,300 Nonoperating revenues (expenses): Investment earnings 500 3,120 4,790 5,390 9,690 Investment management fees (300) (1,870) (2,870) (3,230) (5,810) Total nonoperating revenues (expenses)200 1,250 1,920 2,160 3,880 Net income (loss) before contributions and transfers 544,660 506,860 467,890 427,700 388,180 Transfers in (out): Public Improvement Projects fund (net)(210,750) (393,500) (435,000) - (1,582,000) Debt Service (399,540) (397,140) (389,110) (392,300) (389,540) Storm Cleanup (30,000) (30,000) (30,000) (40,000) - Pond clean up/dredging projects (100,000) - (100,000) - (100,000) Park Development - (20,000) - - - Change in net assets (195,630) (333,780) (486,220) (4,600) (1,683,360) Net assets - January 1 24,979,082 24,783,452 24,449,672 23,963,452 23,958,852 Net assets - December 31 24,783,452 24,449,672 23,963,452 23,958,852 22,275,492 2016 2017 2018 2019 2020 Net income (loss) before contributions and transfers 544,660 506,860 467,890 427,700 388,180 Add depreciation 544,890 555,790 566,910 578,250 589,820 Transfers in (out)(740,290) (840,640) (954,110) (432,300) (2,071,540) Net increase (decrease) in cash 349,260 222,010 80,690 573,650 (1,093,540) Cash balance - January 1 66,891 416,151 638,161 718,851 1,292,501 Cash balance - December 31 416,151 638,161 718,851 1,292,501 198,961 CITY OF MAPLEWOOD ENVIRONMENTAL UTILITY FUND (604) STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS STATEMENT OF CASH FLOWS 148 J2, Attachment 3 Packet Page Number 238 of 269 ACCT NO.2016 2017 2018 2019 2020 Property Taxes: 3011 Current 59,160 59,160 59,160 59,160 59,160 Miscellaneous Revenue: 3801 Investment earnings 4,880 6,030 1,690 2,290 (110) Total revenues 64,040 65,190 60,850 61,450 59,050 Expenditures: 4610 Fire trucks 70,000 493,490 - 300,000 - 4930 Investment management fees 3,900 4,820 1,350 1,830 - Total expenditures 73,900 498,310 1,350 301,830 - Net increase (decrease) in fund balance (9,860) (433,120) 59,500 (240,380) 59,050 Fund balance - January 1 612,435 602,575 169,455 228,955 (11,425) Fund balance - December 31 602,575 169,455 228,955 (11,425) 47,625 CITY OF MAPLEWOOD FIRE TRUCK REPLACEMENT FUND (424) STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE 149 J2, Attachment 3 Packet Page Number 239 of 269 ACCT NO.2016 2017 2018 2019 2020 Operating revenues: 3802 Billings to departments 940,130 958,930 978,110 997,670 1,017,620 3671 Miscellaneous 58,850 60,030 61,230 62,450 63,700 Total revenues 998,980 1,018,960 1,039,340 1,060,120 1,081,320 Operating expenses: Personnel services 304,090 310,170 316,370 322,700 329,150 Commodities 250,410 255,420 260,530 265,740 271,050 Contractual services 133,940 136,620 139,350 142,140 144,980 Depreciation 273,620 279,090 284,670 290,360 296,170 Total expenses 962,060 981,300 1,000,920 1,020,940 1,041,350 Operating income (loss)36,920 37,660 38,420 39,180 39,970 Nonoperating revenues (expenses): Investment earnings 230 290 290 400 620 Investment management fees (140) (170) (170) (240) (370) Total nonoperating revenues (expenses)90 120 120 160 250 Change in net assets 37,010 37,780 38,540 39,340 40,220 Net assets - January 1 2,265,778 2,302,788 2,340,568 2,379,108 2,418,448 Net assets - December 31 2,302,788 2,340,568 2,379,108 2,418,448 2,458,668 2016 2017 2018 2019 2020 Net income (loss) before contributions and transfers 37,010 37,780 38,540 39,340 40,220 Add depreciation 273,620 279,090 284,670 290,360 296,170 Purchase of fixed assets (302,000) (317,000) (309,000) (300,000) (350,000) Net increase (decrease) in cash 8,630 (130) 14,210 29,700 (13,610) Cash balance - January 1 30,593 39,223 39,093 53,303 83,003 Cash balance - December 31 39,223 39,093 53,303 83,003 69,393 CITY OF MAPLEWOOD FLEET MANAGEMENT FUND (702) STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS STATEMENT OF CASH FLOWS 150 J2, Attachment 3 Packet Page Number 240 of 269 ACCT NO.2016 2017 2018 2019 2020 Operating revenues: 3802 Billings to departments: I.T. services 803,680 833,680 863,680 893,680 923,680 Total revenues 803,680 833,680 863,680 893,680 923,680 Operating expenses: Personnel services 376,260 383,790 391,470 399,300 407,290 Commodities 95,980 97,900 99,860 101,860 103,900 Contractual services 308,980 315,160 321,460 327,890 334,450 Depreciation 21,780 22,220 22,660 23,110 23,570 Total expenses 803,000 819,070 835,450 852,160 869,210 Operating income (loss)680 14,610 28,230 41,520 54,470 Nonoperating revenues (expenses): Investment earnings 980 480 80 460 200 Investment management fees (590) (290) (50) (280) (120) Total nonoperating revenues (expenses)390 190 30 180 80 Change in net assets 1,070 14,800 28,260 41,700 54,550 Net assets - January 1 257,781 258,851 273,651 301,911 343,611 Net assets - December 31 258,851 273,651 301,911 343,611 398,161 2016 2017 2018 2019 2020 Net income (loss) before contributions and transfers 1,070 14,800 28,260 41,700 54,550 Add depreciation 21,780 22,220 22,660 23,110 23,570 Purchase of fixed assets (90,000) (90,000) - (100,000) (60,000) Net increase (decrease) in cash (67,150) (52,980) 50,920 (35,190) 18,120 Cash balance - January 1 131,151 64,001 11,021 61,941 26,751 Cash balance - December 31 64,001 11,021 61,941 26,751 44,871 CITY OF MAPLEWOOD INFORMATION TECHNOLOGY FUND (703) STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS STATEMENT OF CASH FLOWS 151 J2, Attachment 3 Packet Page Number 241 of 269 ACCT NO.2016 2017 2018 2019 2020 Property Taxes: 3011 Current 88,020 88,020 88,020 88,020 88,020 Miscellaneous Revenue: 3804 Sale of property - 600,000 - 600,000 - Total revenues 88,020 688,020 88,020 688,020 88,020 Expenditures: Personnel 24,700 25,190 25,690 26,200 26,720 Land 100,000 650,000 - 650,000 - Total expenditures 124,700 675,190 25,690 676,200 26,720 Excess (deficit) of revenue over expenditures (36,680) 12,830 62,330 11,820 61,300 Fund balance - January 1 228,130 191,450 204,280 266,610 278,430 Fund balance - December 31 191,450 204,280 266,610 278,430 339,730 CITY OF MAPLEWOOD MAPLEWOOD AREA EDA FUND (280) STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE 152 J2, Attachment 3 Packet Page Number 242 of 269 ACCT NO.2016 2017 2018 2019 2020 Miscellaneous Revenue: 3801 Investment earnings 6,460 4,620 2,630 2,890 3,990 3851 Park availability charges - residential 60,000 60,000 60,000 60,000 60,000 3852 Park availability charges - non-residential 200,000 200,000 200,000 200,000 200,000 Total revenues 266,460 264,620 262,630 262,890 263,990 Expenditures: 4490 Consulting 50,000 - 125,000 - - 4720 Park development projects 395,000 460,000 110,000 150,000 - 4930 Investment management fees 5,170 3,700 2,100 2,310 3,190 Total expenditures 450,170 463,700 237,100 152,310 3,190 Net increase (decrease) in fund balance (183,710) (199,080) 25,530 110,580 260,800 Fund balance - January 1 645,968 462,258 263,178 288,708 399,288 Fund balance - December 31 462,258 263,178 288,708 399,288 660,088 CITY OF MAPLEWOOD PARK DEVELOPMENT FUND (403) STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE 153 J2, Attachment 3 Packet Page Number 243 of 269 ACCT NO.2016 2017 2018 2019 2020 Fines and Forfeits: 3403 Confiscated property 45,000 45,000 45,000 45,000 45,000 Miscellaneous Revenue: 3801 Investment earnings 890 670 720 770 810 Total revenues 45,890 45,670 45,720 45,770 45,810 Expenditures: 4610 Vehicles 74,660 38,080 38,840 39,620 82,150 4930 Investment management fees 530 400 430 460 490 Total expenditures 75,190 38,480 39,270 40,080 82,640 Excess (deficit) of revenue over expenditures (29,300) 7,190 6,450 5,690 (36,830) Fund balance - January 1 118,121 88,821 96,011 102,461 108,151 Fund balance - December 31 88,821 96,011 102,461 108,151 71,321 CITY OF MAPLEWOOD POLICE SERVICES FUND (208) STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE 154 J2, Attachment 3 Packet Page Number 244 of 269 ACCT NO.2016 2017 2018 2019 2020 Property Taxes: 3011 Current 295,800 197,200 197,200 197,200 197,200 Miscellaneous Revenue: 3801 Investment earnings (1,160) 160 300 410 490 Total revenues 294,640 197,360 197,500 197,610 197,690 Expenditures: 4610 Vehicles 111,990 114,240 116,520 118,860 121,230 4640 Equipment 49,990 69,200 69,980 70,790 71,600 4930 Investment management fees - 130 240 330 390 Total expenditures 161,980 183,570 186,740 189,980 193,220 Net increase (decrease) in fund balance 132,660 13,790 10,760 7,630 4,470 Fund balance - January 1 (116,220) 16,440 30,230 40,990 48,620 Fund balance - December 31 16,440 30,230 40,990 48,620 53,090 CITY OF MAPLEWOOD POLICE VEHICLES & EQUIPMENT (406) STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE 155 J2, Attachment 3 Packet Page Number 245 of 269 ACCT NO.2016 2017 2018 2019 2020 Property Taxes: 3011 Current 24,650 24,650 24,650 24,650 24,650 Miscellaneous Revenue: 3801 Investment earnings 1,380 830 1,080 530 780 Total revenues 26,030 25,480 25,730 25,180 25,430 Expenditures: 4720 Land improvement 80,000 - 80,000 - 80,000 4930 Investment management fees 1,100 660 860 420 620 Total expenditures 81,100 660 80,860 420 80,620 Net increase (decrease) in fund balance (55,070) 24,820 (55,130) 24,760 (55,190) Fund balance - January 1 138,405 83,335 108,155 53,025 77,785 Fund balance - December 31 83,335 108,155 53,025 77,785 22,595 CITY OF MAPLEWOOD REDEVELOPMENT FUND (430) STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE 156 J2, Attachment 3 Packet Page Number 246 of 269 ACCT NO.2016 2017 2018 2019 2020 Operating revenues: 3305 Sewer permits 4,300 4,300 4,300 4,300 4,300 3651 Sewer billings 4,900,000 4,900,000 4,900,000 4,900,000 4,900,000 Total revenues 4,904,300 4,904,300 4,904,300 4,904,300 4,904,300 Operating expenses: Personnel services 562,060 573,300 584,770 596,470 608,400 Commodities 24,030 24,510 25,000 25,500 26,010 Contractual services 223,420 227,890 232,450 237,100 241,840 4485 Billing 46,920 47,860 48,820 49,800 50,800 4510 Sewage treatment 3,002,690 3,062,740 3,123,990 3,186,470 3,250,200 4950 Administration 345,950 352,870 359,930 367,130 374,470 4795 Depreciation 393,680 401,550 409,580 417,770 426,130 Total expenses 4,598,750 4,690,720 4,784,540 4,880,240 4,977,850 Operating income (loss)305,550 213,580 119,760 24,060 (73,550) Nonoperating revenues (expenses): Investment earnings 29,770 31,430 32,830 33,090 34,570 Investment management fees (17,860) (18,860) (19,700) (19,850) (20,740) Total nonoperating revenues (expenses)11,910 12,570 13,130 13,240 13,830 Net income (loss) before contributions and transfers 317,460 226,150 132,890 37,300 (59,720) Transfers in (out): Public Improvement Projects fund (net)(180,950) (171,100) (245,000) - (608,000) Debt Service (244,340) (249,580) (243,480) (237,120) (136,020) Change in net assets (107,830) (194,530) (355,590) (199,820) (803,740) Net assets - January 1 16,785,456 16,677,626 16,483,096 16,127,506 15,927,686 Net assets - December 31 16,677,626 16,483,096 16,127,506 15,927,686 15,123,946 2016 2017 2018 2019 2020 Net income (loss) before contributions and transfers 317,460 226,150 132,890 37,300 (59,720) Add depreciation 393,680 401,550 409,580 417,770 426,130 Purchase of fixed assets (65,000) (20,000) (20,000) (20,000) - Transfers in (out)(425,290) (420,680) (488,480) (237,120) (744,020) Net increase (decrease) in cash 220,850 187,020 33,990 197,950 (377,610) Cash balance - January 1 3,969,619 4,190,469 4,377,489 4,411,479 4,609,429 Cash balance - December 31 4,190,469 4,377,489 4,411,479 4,609,429 4,231,819 CITY OF MAPLEWOOD SANITARY SEWER FUND (601) STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS STATEMENT OF CASH FLOWS 157 J2, Attachment 3 Packet Page Number 247 of 269 ACCT NO.2016 2017 2018 2019 2020 Operating revenues: 3032 Electric franchise tax 477,260 477,260 477,260 477,260 477,260 Total revenues 477,260 477,260 477,260 477,260 477,260 Operating expenses: Commodities 15,450 15,910 16,390 16,880 17,390 Contractual services 16,930 17,440 17,960 18,500 19,060 4320 Utilities 206,000 212,180 218,550 225,110 231,860 4950 Administration 19,470 20,050 20,650 21,270 21,910 Total expenses 257,850 265,580 273,550 281,760 290,220 Operating income (loss)219,410 211,680 203,710 195,500 187,040 Nonoperating revenues (expenses): Investment earnings (3,640) (3,570) (2,010) (500) 960 Investment management fees - - - - (580) Total nonoperating revenues (expenses)(3,640) (3,570) (2,010) (500) 380 Change in net assets 215,770 208,110 201,700 195,000 187,420 Net assets - January 1 (251,191) (35,421) 172,689 374,389 569,389 Net assets - December 31 (35,421) 172,689 374,389 569,389 756,809 2016 2017 2018 2019 2020 Net income (loss) before contributions and transfers 215,770 208,110 201,700 195,000 187,420 Purchase of fixed assets (206,500) - - - - Net increase (decrease) in cash 9,270 208,110 201,700 195,000 187,420 Cash balance - January 1 (485,457) (476,187) (268,077) (66,377) 128,623 Cash balance - December 31 (476,187) (268,077) (66,377) 128,623 316,043 CITY OF MAPLEWOOD STREET LIGHT UTILITY FUND (607) STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS STATEMENT OF CASH FLOWS 158 J2, Attachment 3 Packet Page Number 248 of 269 ACCT NO.2016 2017 2018 2019 2020 Miscellaneous Revenue: 3651 Utility billings 220,000 220,000 220,000 220,000 220,000 3801 Investment earnings 7,730 9,110 10,370 11,420 13,350 3808 Water availability charges 23,830 23,830 23,830 23,830 23,830 Total revenues 251,560 252,940 254,200 255,250 257,180 Expenditures: 4485 Fees for utility billing 5,500 5,610 5,720 5,830 5,950 4930 Investment management fees 6,180 7,290 8,300 9,140 10,680 Total expenditures 11,680 12,900 14,020 14,970 16,630 Excess (deficit) of revenue over expenditures 239,880 240,040 240,180 240,280 240,550 Other financing sources (uses): Transfers in (out) Public Improvement Projects (57,450) (71,100) (87,000) - (295,000) Debt service funds (44,150) (43,430) (47,890) (46,880) (45,830) Net increase (decrease) in fund balance 138,280 125,510 105,290 193,400 (100,280) Fund balance - January 1 772,819 911,099 1,036,609 1,141,899 1,335,299 Fund balance - December 31 911,099 1,036,609 1,141,899 1,335,299 1,235,019 CITY OF MAPLEWOOD WATER AVAILABILITY CHARGE FUND - ST. PAUL WATER DISTRICT (407) STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE 159 J2, Attachment 3 Packet Page Number 249 of 269 THIS PAGE INTENTIONALLY LEFT BLANK 160 J2, Attachment 3 Packet Page Number 250 of 269 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Daniela Lorenz, Planning Intern Michael Martin, AICP, Economic Development Coordinator DATE: July 21, 2015 SUBJECT: Consideration of an Ordinance Amendment to Allow Temporary Exterior Sales in Business Commercial Districts – First Reading Introduction Earlier this year, staff received a call inquiring about the zoning status of a fruit vendor operating on private property located on Stillwater Road and Century Avenue. The vendor who is open seasonally was operating under a transient sales permit as issued by the city clerk’s office. From a zoning and land use perspective, in the business commercial (BC) zoning district businesses who wish to conduct exterior sales are required to obtain a conditional use permit (CUP). Request Staff is requesting that the city council amend the zoning ordinance for the BC district to allow for temporary exterior sales as a permitted use. Background Section 44-511 (permitted uses), in the BC district regulations, does not permit any exterior sales of goods. Section 44-512 (conditional uses), allows the sale of exterior goods with a conditional use permit in a BC district. Currently, there is no mention of temporary exterior sales in Maplewood’s city code. Discussion Code Amendment to Allow Temporary Exterior Sales The BC ordinance already allows “exterior sales” with a CUP as follows: “the exterior storage, display, sale, or distribution of goods or materials, but not including a junkyard, salvage automobile, or other wrecking yard. The city may require screening of such uses pursuant to the screening requirements of subsection (6.a.) of this section.” J3 Packet Page Number 251 of 269 There have been businesses such as temporary greenhouses, fireworks stands, fruit and vegetable stands and food vendors that have operated in the city for many years, securing the appropriate licenses through the clerk’s office but their zoning status was never questioned. This proposed amendment is an attempt to rectify a current gap in the city’s zoning ordinance. Staff has attached a letter to this report from Thomas Clasen who is the vice president of operations for Knowlan’s Super Markets. Knowlan’s has a location in Maplewood near the intersection of Stillwater Road and Century Avenue – where on an adjacent property a temporary fruit and vegetable stand has been located. Upon conducting research, staff found cities such as Woodbury, Stillwater, Richfield and St. Louis Park, allow temporary sales within their similar business commercial districts. Staff does not see a problem with adding an additional permitted use to section 44-511 of the city code and allowing businesses to operate temporary exterior sales within a BC district so long as they are subject to the already applied licensing requirements in chapter 14, article VI and chapter 28, article II. Staff is recommending the temporary sales be limited to 180 days per year. This would mean any business looking to conduct exterior sales on a year-round basis would be required to secure a conditional use permit. Commission Actions The planning commission recommended approval of the proposed amendment at its meeting on July 7, 2015. Budget Impact None Recommendation Adopt the resolution amending Section 44-511 adding an additional permitted use allowing temporary exterior sales in BC (business commercial) districts. Attachments 1. Ordinance Amendment to Section 44-511 2. Recent Exterior Sales Permits 3. Letter from Thomas Clasen, Knowlans J3 Packet Page Number 252 of 269 ORDINANCE NO. ___ AN ORDINANCE AMENDMENT TO ALLOW TEMPORARY EXTERIOR SALES IN BC (BUSINESS COMMERCIAL) ZONINING DISTRICTS The Maplewood City Council _________ the following revision to the Maplewood Code of Ordinances. (Additions are underlined.) Section 1. Section 44-511 of the Maplewood Code of Ordinances is hereby amended as follows: Sec. 44-511. Permitted Uses. The city shall only permit the following uses by right in a BC business commercial district: (18) Temporary exterior sale of goods, up to 180 days per year, pursuant to licensing and permitting requirements in chapter 14, article VI, chapter 20, article IV and chapter 28, article II. Section 2. This ordinance shall take effect after the approval by the city council and publishing in the official newspaper. The Maplewood City Council ________ this ordinance revision on ___________. _________________ Mayor Attest: ______________________ City Clerk J3, Attachment 1 Packet Page Number 253 of 269 Addresses Years Permits Have Been Issued Most Common Permit Holders 1706 White Bear Ave N Annually Since 2009 RENAISSANCE FIREWORKS INC 2645 White Bear Ave N Annually Since 2009 HSA‐UWC UNTIEDT'S GARDEN MARKET LLP 2950 White Bear Ave N Annually Since 2009 RENAISSANCE FIREWORKS INC 3001 White Bear Ave N Annually Since 2008 MISCELLANEOUS VENDORS THROUGHOUT THE YEARS; AT LEAST ONE VENDOR HAS APPLIED FOR PERMITS AT THIS LOCATION SINCE 2008 2425 WHITE BEAR AVE N 2009; 2013‐2015 REDEEMING LOVE CHURCH 2360 White Bear Ave N Annually Since 2012 OLIMAE'S 2223 White Bear Ave N Annually Since 2013 CAMILAS TAQUERIA 2280 MAPLEWOOD DR N Annually Since 2009 TNT FIREWORKS WILLOW FRUITS 2390 WHITE BEAR AVE N Annually Since 2009 TNT FIREWORKS 100 COUNTY ROAD B W Annually Since 2009 TNT FIREWORKS J3, Attachment 2 Packet Page Number 254 of 269 From: Thomas Clasen [mailto:tclasen@knowlans.com] Sent: Monday, July 20, 2015 12:09 PM To: Chris Swanson Cc: Nathan Shereck Subject: Knowlan's Fresh Foods and Country Stop Produce Stand Mr. Swanson, Our Store Director Nathan Schereck has made me aware of the communication between the two of you concerning the Country Stop produce stand on the corner adjacent to our business. First of all, thank you for engaging with us on this issue. We’re very thankful to have such a responsive contact with the City of Maplewood. I’m sure Nathan has mentioned that it would not be our preference to have a competing business directly in front of our store. As a full-service grocery store Knowlan’s Fresh Foods has a complete fresh produce department, available year-round, of which we’re very proud. As I’m sure you know we’ve been serving the people of Maplewood for decades and we plan to continue for many more. Having a direct competitor in such a high-visibility spot does have an impact on our business. Note also that we are proud of our efforts to support the Maplewood community, working through the years with a wide assortment of local organizations through donations and other assistance. We would ask that you take this into consideration when licensing a business such as Country Stop. Thank you for your consideration and understanding. I know that if Country Stop does meet all the city requirements for operating a temporary stand and is fully permitted and licensed we will accept the outcome and continue to be good neighbors. Regards, Tom Thomas Clasen Vice President of Operations Knowlan's Super Markets, Inc. Dba Festival Foods 111 County Road F East Vadnais Heights, MN 55127-6933 O: 651.787.9484 • M: 612.819.9498 festivalfoods.net facebook.com/celebrate.festivalfoods twitter.com/#!/FestivalFoods J3, Attachment 3 Packet Page Number 255 of 269 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer Bryan Nagel, Street Superintendent DATE: July 21, 2015 SUBJECT: Consideration of Improvements to City Hall Variable Air Volume Boxes, Controls, and Systems Integration Introduction The council will consider upgrades at city hall which will help improve air flow controls in addition to upgrading the outdated building automation system controls to a web based system that will allow real time monitoring and troubleshooting. Background / Discussion City hall has a variety of control systems all operating independently of one another. This project would retrofit 47 variable air volume (VAV) boxes to allow for direct connection to the controller system which would be also updated to allow for remote monitoring and manipulation. The city operates on the Trane Building Automation System and the upgrades require Trane to implement the improvements listed on the attached proposal. Budget Impact The city established a Building Replacement Fund to help address municipal building deficiencies. This newly established fund will be utilized in the amount of $75,477.00 to move forward with these improvements. Because of the efficiency improvements and energy reduction created with this work Xcel Energy will provide a rebate under its Efficiency Controls program, of which the determined amount would be placed back into the Building Replacement Fund. Recommendation It is recommended that the council consider improvements to city hall variable air volume boxes, controls, and systems integration with Trane Building Services. If approved it is further authorized that the Public Works Director is authorized to sign the Trane Building Services proposal in order to proceed with improvements identified within the attached proposal and the Finance Director is authorized to make the appropriate budget adjustments to account for the purchase. Attachments 1. Trane Building Services Proposal J4 Packet Page Number 256 of 269 J4, Attachment 1 Packet Page Number 257 of 269 J4, Attachment 1 Packet Page Number 258 of 269 J4, Attachment 1 Packet Page Number 259 of 269 J4, Attachment 1 Packet Page Number 260 of 269 J4, Attachment 1 Packet Page Number 261 of 269 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, City Engineer/Public Works Director DATE: July 22, 2015 SUBJECT: Consideration of a Resolution Ordering Preparation of Feasibility Study, Lakewood/Sterling Area Street Improvements, City Project 15-11 Introduction The City Council will consider initiating a pavement improvement project, identified within the attached map, by approving the attached resolution ordering the preparation of a feasibility study. Background / Discussion The segment of Sterling Street from Londin Lane to Linwood Avenue is identified for improvements in 2016 in addition the Lakewood/Sterling Area Streets (generally bounded by Highwood, Carver, McKnight, and Lakewood). The latter was moved up in the program as a result of the recent franchise fee approval. The franchise fee revenue enables additional pavement improvement projects to commence and this is the first step in realizing those quality of life enhancements in our local neighborhoods. It should also be noted that on February 23, 2015 the City Council approved a resolution to increase the scope of feasibility study for City Project 13-10 (Beebe Road Street Improvements) to include Sterling Street from Londin Lane to Linwood Avenue. However that segment of Sterling Street will be added into the Lakewood/Sterling Area Street Improvements due to proximity and similar type of improvement anticipated (full depth reclaim). Refer to attachment for proposed project area. Beebe Road will be studied as originally proposed, as a standalone improvement, under City Project 13-10 which would also be completed in 2016. Budget Impact An initial budget of $60,000 is proposed for this project. Staff will commence with soil borings, preliminary surveying, appraisal analysis, and all other tasks associated with preparing the feasibility study. The main funding sources for this project are franchise fee revenues and special assessments. Recommendation It is recommended the council approve the attached Resolution Ordering the Preparation of a Feasibility Study for City Project 15-11, Lakewood/Sterling Area Street Improvements. Attachments 1. Resolution Ordering Preparation of Feasibility Study 2. Project Location Map J5 Packet Page Number 262 of 269 RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Lakewood/Sterling Area including that segment of Sterling Street from Londin Lane to Linwood Avenue, all of which is depicted in the attached map, hereby called City Project 15-11 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $60,000 are appropriated to prepare this feasibility report. Approved this 27th day of July, 2015. J5, Attachment 1 Packet Page Number 263 of 269 J5, Attachment 2 Packet Page Number 264 of 269 J6 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director, Citizen Services DATE: July 20, 2015 RE: Consider Change to the Rules of Procedure for City Council Meetings Introduction The City Council Rules of Procedure for City Council and Council Meetings is a document that is created by the City Council and reviewed annually that governs numerous council processes and procedures and other aspects of city council meetings. Background During a Council Manager Workshop on June 20th discussion was held regarding rules of civility for our community and creating a civility statement that the city council, commissions and boards would abide by and citizens would be encouraged to as well. This civility statement will be incorporated into the City Council Rules of Procedure for city Council and Council Meetings and also made into a poster that will be visibly posted in council chambers. The civility statement, when approved by the council will be incorporated into Section 9 Decorum and Its Enforcement as follows: Section 9 DECORUM AND ITS ENFORCEMENT The Council members, while the Council is in session, must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council, nor disturb any member while speaking or refuse to obey the orders of the Council or its Presiding Officer, except as otherwise herein provided. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these Packet Page Number 265 of 269 principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Speak only for yourself, not for other Councilmembers or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. Consideration Consider the above changes to the Rules of Procedure for City Council Meetings incorporating Rules of Civility for Our Community. Packet Page Number 266 of 269 J6 J7 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director, Citizen Services DATE: July 20, 2015 RE: Call Special Meeting of the City Council to Canvass the Results of the August 11, 2015 Primary Election Background The governing body of a city conducting any election shall act as the canvassing board, canvass the returns, and declare the results of the election. For a municipal primary, State Statute 205.065 subd. 5 requires that the canvassing board convene on the second or third day after the primary to canvass the election results. The canvassing board shall canvass the returns, and the two candidates for each office who receive the highest number of votes, or a number of candidates equal to twice the number of individuals to be elected to the office, who receive the highest number of votes, shall be the nominees for the office named. Their names shall be certified to the City Clerk by resolution and shall be placed on the Municipal General Election to be held November 3, 2015 ballot without partisan designation. Recommendation It is requested that the city council call a special meeting for the purpose of convening as the canvassing board on Friday, August 14, 2015 at 4:00 p.m. in council chambers. Packet Page Number 267 of 269 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mike Funk, Assistant City Manager/Human Resource Director Terrie Rameaux, Human Resource Coordinator DATE: July 22, 2015 SUBJECT: Status of Labor Contract Negotiations - Intent to Close Meeting per Minnesota State Statute §13D.03 a) International Association of Fire Fighters, Fire Fighters Local 4470- Fire Fighters b) International Association of Fire Fighters, Fire Fighters Local 4470- Officers Due to the confidential nature of this item, the report will be provided to the City Council during the closed session. Packet Page Number 268 of 269 J8 M1 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: July 27, 2015 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. August 4th a. National Night Out 2. August 10th a. Workshop – Commissioner Interviews, Strategic Objectives, Continued, MCC Theatre Lease Agreement 3. August 14th a. Special Meeting - Canvas Election Results 4. August 24th a. Workshop – Preliminary Budget Discussion Budget Impact None. Recommendation No action required. Attachments None. Packet Page Number 269 of 269