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Home My WebLink About06-22-2015 City Council Meeting Minutes June 22, 2015 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, June 22, 2015 Council Chambers, City Hall Meeting No. 12-15 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:26 p.m. by Mayor Slawik. Mayor Slawik called on Citizen Services Director Haag to give an update on the July 4th Light It Up event and encouraged the community to attend. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: N1 Trash Can Lids N2 National Night Out N3 Poverty in the Suburbs N4 Pathway to Success N5 Discussion with City Manager Coleman, Six Month Review of Goals N6 Formation of Senior Task Force Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of June 8, 2015 City Council Workshop Minutes Councilmember Juenemann moved to approve the June 8, 2015 City Council Workshop Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. June 22, 2015 City Council Meeting Minutes 2 2. Approval of June 8, 2015 City Council Meeting Minutes Councilmember Cardinal moved to approve the June 8, 2015 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Recognition of Nick Carver for Receiving the “Raising the Profile” Award City Manager Coleman read the report and thanked Building Official Carver for his efforts in raising awareness around building safety and building code issues. G. CONSENT AGENDA Councilmember Juenemann moved to approve consent agenda items G1-G7. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 912,483.45 Checks # 95198 thru # 95234 dated 05/29/15 thru 06/09/15 $ 386,992.66 Disbursements via debits to checking account dated 06/01/15 thru 06/05/15 $ 66,261.85 Checks #95235 thru #95270 dated 06/16/2015 $ 519,787.57 Disbursements via debits to checking account dated 06/08/15 thru 06/12/15 $ 1,885,525.53 Total Accounts Payable PAYROLL $ 580,848.08 Payroll Checks and Direct Deposits dated 06/05/15 $ 1,151.53 Payroll Deduction check # 9994957 thru #9994959 dated 05/08/15 $ 581,999.61 Total Payroll $ 2,467,525.14 GRAND TOTAL June 22, 2015 City Council Meeting Minutes 3 Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of Temporary Permit Fee Waivers for the Church of St. Jerome, 380 E Roselawn Ave Councilmember Juenemann moved to approve the fees in the amount of $271.00 be waived for the Liquor Sales, Noise Control Waiver and Tent permits to be used on August 9, 2015 for the Church of St. Jerome’s 75th Anniversary Celebration located at 380 E. Roselawn Avenue. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of Temporary Permit Fee Waivers for the Ramsey County Fair, 2020 White Bear Avenue N Councilmember Juenemann moved to approve the fees in the amount of $646.00 be waived for the Noise Control Waiver, Display of Fireworks and Amusement Rides permits to be used July 15 through July 19, 2015 for the Ramsey County Agricultural Society to be used for the Ramsey County Fair located at 2020 White Bear Avenue. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval of Resolution for Reduction of Retainage on Existing Construction Contract, Arkwright-Sunrise Area Improvements, City Project 12-09 Councilmember Juenemann moved to approve the resolution directing the City Engineer to reduce retainage on the existing construction contract from 5% to 1% for the Arkwright- Sunrise Area Improvements, City Project 12-09. Resolution 15-6-1223 Reduction of Retainage on Existing Construction Contract Project 12-09 WHEREAS, the City Council of Maplewood, Minnesota has previously ordered Improvement Project 12-09, Arkwright-Sunrise Area Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the contractor, Palda and Sons, Inc. has requested, by written notice, a reduction in contract retainage, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that a retainage within the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5% from 1%. June 22, 2015 City Council Meeting Minutes 4 Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of Resolution for Final Payment and Acceptance of Project, Gladstone Area Phase I Bid Package 2 Improvements, City Project 04-21 Councilmember Juenemann moved to approve the resolution for Final Payment and Acceptance of Project, Gladstone Area Phase I Bid Package 2 Improvements, City Project 04-21. Resolution 15-6-1224 Approving Final Payment and Acceptance of Project Project 04-21 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 04-21, Gladstone Area Phase I Bid Package 2 Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Gladstone Area Phase I Bid Package 2 Improvements, City Project 04-21 is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. City Project 04-21 is complete and maintenance of these improvements is accepted by the city; the final construction cost is $1,037,152.99. Final payment to Arnt Construction Company and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Approval of Resolution Directing Modification of Existing Contract with Cool Air Mechanical to Replace HVAC/Dehumidifier Unit at the MCC, Change Order No. 1 Councilmember Juenemann moved to approve the resolution Directing Modification of Existing Contract with Cool Air Mechanical to Replace HVAC/Dehumidifier Unit at the MCC, Change Order No. 1. Resolution 15-6-1225 Directing Modification of Existing Contract with Cool Air Mechanical Change Order No. 1 WHEREAS, the City Council of Maplewood, Minnesota has entered into a contract with Cool Air Mechanical to Replace the HVAC Unit at the Maplewood Community Center, and WHEREAS, it is now necessary and expedient that said contract be modified as a June 22, 2015 City Council Meeting Minutes 5 result of delay in start date, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor and Park & Recreation Director are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $1,418.00 The revised contract amount is $511,218.00 Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Approval to Enter Into Lease Agreement with North St. Paul for Use of Fiber Optics Councilmember Juenemann moved to approve to enter into a Lease Agreement with North St. Paul for use of Fiber Optics. Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Approval to Apply for St. Paul Foundation - Advancing Racial Equity Grant Councilmember Cardinal moved to authorize the City Manager and involved departments to make application for this special funding opportunity. Seconded by Councilmember Juenemann Ayes – All The motion passed. K. AWARD OF BIDS None June 22, 2015 City Council Meeting Minutes 6 L. VISITOR PRESENTATION None M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Coleman gave the update to the council calendar. 2. Update on the July 4th Event Citizen Services Director Haag provided information on the event at the beginning of the meeting. N. COUNCIL PRESENTATIONS 1. Trash Can Lids Councilmember Juenemann reminded residents not to fill their trash cans so full that the lids cannot shut allowing trash to litter the streets. 2. National Night Out Councilmember Juenemann reported that August 4, 2015 is National Night Out and encouraged everyone to get involved and get-to-know their neighbors. 3. Poverty in the Suburbs Councilmember Juenemann requested a future workshop on poverty in the suburbs. 4. Pathway to Success Councilmember Abrams reported that Pathway to Success was held at the Maplewood Community Center for local businesses and high school students so that they could connect for future employment. 5. Discussions with City Manager Coleman, Six Month Review Councilmember Abrams reported that she and Mayor Slawik met with City Manager Coleman to discuss her goals and the progress of the goals in connection with the strategic planning that the council is in the progress in setting. 6. Formation of Senior Task Force Mayor Slawik discussed the concept of having a Senior Task Force that would meet four times a year to discuss issues impacting seniors. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:10 p.m.