HomeMy WebLinkAbout05-11-2015 City Council Meeting MinutesMay 11, 2015
City Council Meeting Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, May 11, 2015
Council Chambers, City Hall
Meeting No. 09-15
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:11 p.m. by Mayor Slawik.
Mayor Slawik talked about the City Auction that took place on Saturday, May 3, 2015. Police
Chief Schnell and Fire Chief Lukin gave additional information about the auction.
B. PLEDGE OF ALLEGIANCE
Kelsey Fowler, an eighth grader present from John Glenn Middle School led the council in the
pledge of allegiance.
C. ROLL CALL
Nora Slawik, Mayor Present
Marylee Abrams, Councilmember Absent
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda:
N1 Ramsey County Dispatch Policy
N2 Ramsey County and the Resource Recovery Plant in Newport, MN
N3 Report of MN Teacher of the Year
N4 Request for Joint Meeting with North St. Paul-Oakdale-Maplewood ISD 622 School
Board
N5 Planning Commission Meeting
N6 Regional Council of Mayors
N7 Bergeron Memorial Highway Bill
N8 Asian Pacific Council
N9 City Council Retreat
N10 Municipal Legislative Commission Meeting with the Governor
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
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City Council Meeting Minutes 2
E. APPROVAL OF MINUTES
1. Approval of April 27, 2015 City Council Workshop Minutes
Councilmember Juenemann noted a correction on page 1, item E1, second line should read
“Professor Shaver”.
Councilmember Cardinal moved to approve the April 27, 2015 City Council Workshop Minutes
as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of April 27, 2015 City Council Meeting Minutes
Councilmember Juenemann moved to approve the April 27, 2015 City Council Meeting
Minutes as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Approval of Resolution Recognizing National Public Works Week: May 17-23,
2015
City Engineer/Public Works Director Thompson gave the staff report and read the resolution.
Councilmember Koppen moved to approve the Resolution Recognizing National Public Works
Week, May 17-23, 2015.
Resolution 15-5-1202
City of Maplewood
Resolution Recognizing
Public Works Week
May 17 - 23, 2015
Whereas, public works services provided in our community are an integral part of our
citizens’ everyday lives; and
Whereas, the support of an understanding and informed citizenry is vital to the
efficient operation of public works systems and programs such as water, sewers, streets and
highways, public buildings, and solid waste collection; and
Whereas, the health, safety and comfort of this community greatly depends on these
facilities and services; and
Whereas, the quality and effectiveness of these facilities, as well as their planning,
design, and construction, are vitally dependent upon the efforts and skill of public works
officials; and
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Whereas, the efficiency of the qualified and dedicated personnel who staff public
works departments is materially influenced by the people’s attitude and understanding of the
importance of the work they perform,
Now, therefore, the City Council does hereby proclaim the week of May 17-23 as
National Public Works Week in the City of Maplewood, Minnesota and do hereby call upon all
citizens and civic organizations to acquaint themselves with the issues involved in providing
our public works and to recognize the contributions which public works officials make every
day to our health, safety, comfort, and quality of life.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
G. CONSENT AGENDA
Councilmember Cardinal requested G5 and G7 be highlighted. Councilmember Juenemann
requested G3 be highlighted.
Councilmember Juenemann moved to approve consent agenda items G1-G10.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 550,380.74 Checks # 94941 thru # 94958
dated 04/23/15 thru 04/28/15
$ 315,672.69 Disbursements via debits to checking account
dated 04/20/15 thru 04/24/15
$ 59,047.81 Checks #94986 thru #95018
dated 04/27/15 thru 05/05/15
$ 519,277.63 Disbursements via debits to checking account
dated 04/27/15 thru 05/01/15
$ 1,444,378.87 Total Accounts Payable
PAYROLL:
$ 523,955.66 Payroll Checks and Direct Deposits dated 04/24/15
$ 999.75 Payroll Deduction check # 9994536 thru #9994538 dated 04/24/15
$ 524,955.41 Total Payroll
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City Council Meeting Minutes 4
$ 1,969,334.28 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of 2015 General Fund Transfers
Councilmember Juenemann moved to approve the Finance Director to make the entries
necessary to account for the transfers requested from the General Fund.
Amount Fund Purpose
$250,000 General Bldg Replacement Fund (401) Initial fund deposit
$350,000 TH36/English project 09-08 (595) Assist with deficit
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval to Update Cooperative Purchasing Sources in Purchasing Policy
Finance Director Bauman gave the staff report.
Councilmember Juenemann moved to approve staff to update the City’s Purchasing Policies
to include the additional two cooperative purchasing sources, TCPN Cooperative Purchasing
Group and The Interlocal Purchasing System (TIPS).
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Approval to Purchase Park Maintenance Multi-Purpose Machine
Councilmember Juenemann moved to approve the purchase of the John Deere 1580
maintenance machine under MN State Contract #NJPA 070313-DAC from Minnesota
Equipment, including trade in of old unit, freight and delivery totaling $35,777.05.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Resolution Approving No Parking Restrictions on Larpenteur Avenue (Arkwright
to Parkway Drive)
City Engineer/Public Works Director Thompson gave the staff report.
Councilmember Juenemann moved to approve the No Parking Restrictions on both the north
and south sides of Larpenteur Avenue between Arkwright Street and Parkway Drive.
Resolution 15-5-1203
“No Parking” Restrictions on Larpenteur Avenue
Between Arkwright Street and Parkway Drive
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WHEREAS, Larpenteur Avenue is a Ramsey County State Aid Route, and
WHEREAS, Ramsey County is conducting a 4 lane to 3 lane conversion, and
WHEREAS, the proposed lane conversion will not result in shoulders of adequate
width to allow for parking on the street; and therefore No Parking must be conditioned as part
of the proposed conversion.
WHEREAS, Ramsey County has requested written concurrence from the City of
Maplewood to restrict parking on Larpenteur Avenue between Arkwright Street and Parkway
Drive, and
NOW, THEREFORE, IT IS HEREBY RESOLVED that the City of Maplewood does ban
the parking of motor vehicles on the north and south sides of Larpenteur Avenue between
Arkwright Street and Parkway Drive.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
6. Approval of Work Order Agreement 45B, Gladstone Improvements Phase 2, City
Project 14-01
Councilmember Juenemann moved to approve the City Manager and City Engineer to sign
Work Order No. 45B for final design and construction phase services for the Gladstone
Improvements Phase 2, City Project 14-01 in the amount of $92,000 with Kimley-Horn and
Associates, Inc.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
7. Approval of First Amendment to the Joint Powers Agreement with the City of
Mahtomedi for Beach Operations
City Engineer/Public Works Director Thompson gave the staff report.
Councilmember Juenemann moved to approve the First Amendment to the Joint Powers
Agreement between the City of Maplewood and the City of Mahtomedi regarding the operation
of Mahtomedi Beach.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
8. Approval to Adjust Contract Amount with Metro Sound and Lighting Inc. for MCC
Sound Improvements in Banquet Room
Councilmember Juenemann moved to approve the City Manager to enter into a contract with
Metro Sound and Lighting Inc. in the amount of $24,850.61 (sales tax increase of $1,760.61)
for the replacement of the MCC Banquet Room Public Address System. Monies for this
improvement will come from the issuance of an Equipment Certification Bond.
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Seconded by Councilmember Koppen Ayes – All
The motion passed.
9. Approval of a Temporary Lawful Gambling - Local Permit and Waiver of Permit
Fees for the St. Paul East Parks Lions Club, 2020 White Bear Avenue
Councilmember Juenemann moved to approve the temporary Lawful Gambling – Local Permit
and the fees in the amount of $507.00 be waived for the St. Paul East Parks Lion Club for the
Ramsey County Fair on July 15 – 20, 2015 at 2020 White Bear Avenue, Maplewood.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
10. Approval of Clarification to Carey Communications Consulting Contract
Councilmember Juenemann moved to approve the clarification to contract changing the
advertising sales expectations from a quarterly basis to six month calculations.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
1. Approval of Second Reading of Ordinance Amending Chapter 14, Article XVIII
Relating to the Sale of Tobacco-Related Products
City Clerk/Citizen Services Director Haag gave the staff report and answered questions of the
council. Police Chief Schnell gave additional information and answered additional questions of
the council.
Councilmember Cardinal moved to approve second reading of the ordinance amending
Chapter 14, Article XVIII relating to the sale of tobacco-related products grandfathering in the
following: current addresses that are allowing e-cigarette sampling known as vaping, when the
establishments at the current addresses are sold, rented or change hands the address will
continue to qualify for a cigarette or tobacco license, but will not be permitted to allow e-
cigarette sampling. Signs must be posted as directed by the State of Minnesota
Administrative Rules. Staff is directed to ensure compliance checks as stated in the ordinance
and add the grandfathered verbiage to the ordinance and bring it back to next council meeting
under the consent agenda for approval.
Seconded by Mayor Slawik Ayes – Mayor Slawik, Council Members
Cardinal and Juenemann
Absent – Councilmember Abrams
Abstain – Councilmember Koppen
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City Council Meeting Minutes 7
The motion passed.
J. NEW BUSINESS
1. Acceptance of Comprehensive Annual Financial Report – 2014 (Annual Audit)
Finance Director Bauman gave the staff report.
Councilmember Cardinal moved to approve the City’s Comprehensive Annual Financial
Report and approve the City’s responses to the audit findings.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Preliminary Approval for Issuance of Bonds
Finance Director Bauman gave the staff report. Terri Heaton, Client Representative from
Springsted addressed the council to give the presentation and answer questions of the
council.
Councilmember Juenemann moved to approve the resolutions providing preliminary approval
for the sale of $1,235,000 General Obligation Bonds, Series 2015B.
Resolution 15-5-1204
Resolution Providing for the Competitive Negotiated Sale of $1,235,000
General Obligation Bonds, Series 2015B
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"),
has heretofore determined that it is necessary and expedient to issue $1,235,000 General
Obligation Bonds, Series 2015B (the "Bonds") to finance (i) a street reconstruction project
within the City; and (ii) the purchase of capital equipment; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent municipal advisor and is therefore authorized to
sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit
proposals for the competitive negotiated sale of the Bonds.
2. Meeting; Proposal Opening. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering
sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at
the offices of Springsted and shall be opened at the time specified in such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation
thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby
approved and made a part hereof.
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4. Official Statement. In connection with the sale, the City Clerk, Mayor and other
officers or employees of the City are hereby authorized to cooperate with Springsted and
participate in the preparation of an official statement for the Bonds, and to execute and deliver
it on behalf of the City upon its completion.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Councilmember Juenemann moved to approve the resolution providing preliminary approval
for the sale of $8,020,000 Taxable General Obligation Refunding Bonds, Series 2015C.
Resolution 15-5-1205
Resolution Providing for the Competitive Negotiated Sale of $8,020,000
Taxable General Obligation Refunding Bonds, Series 2015C
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"),
has heretofore determined that it is necessary and expedient to issue $8,020,000 Taxable
General Obligation Refunding Bonds, Series 2015C (the "Bonds") to refund the February 1,
2016 through February 1, 2027 maturities of the City’s Taxable General Obligation Bonds,
Series 2010A (Build America Bonds – Direct Pay), dated May 10, 2010; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to
sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit
proposals for the competitive negotiated sale of the Bonds.
2. Meeting; Proposal Opening. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering
sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at
the offices of Springsted and shall be opened at the time specified in such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation
thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby
approved and made a part hereof.
4. Official Statement. In connection with the sale, the City Clerk, Mayor and other
officers or employees of the City are hereby authorized to cooperate with Springsted and
participate in the preparation of an official statement for the Bonds, and to execute and deliver
it on behalf of the City upon its completion.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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K. AWARD OF BIDS
1. County Road B Trail and Safety Improvements, City Project 14-02
a. Approval of Resolution Receiving Bids and Awarding Construction Contract
b. Approval of Work Order Agreement 12B
City Engineer/Public Works Director Thompson gave the staff report and answered questions
of the council.
Councilmember Juenemann moved to approve the Resolution Receiving Bids and Awarding
Construction Contract, County Road B Trail and Safety Improvements, City Project 14-02 to
Park Construction Company.
Resolution 15-5-1206
Receiving Bids and Awarding Construction Contract
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that the bid of Park Construction Company in the amount of $1,034,945.86 is
the lowest responsible bid for the construction of County Road B Trail and Safety
Improvements, City Project 14-02, and the mayor and city manager are hereby authorized and
directed to enter into a contract with said bidder for and on behalf of the city.
The finance director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project as shown below.
FUNDING SOURCE TOTAL AMOUNT
FEDERAL FUNDS (SRTS GRANT)$392,800
MNDOT $202,644
PARK DEVELOPMENT FUND $171,274
ENVIRONMENTAL UTILITY FUND $161,823
W.A.C. FUND $17,069
RAMSEY COUNTY (TRAIL IMPROVEMENTS)$92,367
RAMSEY COUNTY (SIGNAL IMPROVEMENTS)$328,044
STREET LIGHT UTILITY FUND $36,149
RIGHT OF WAY FUND $95,000
TOTAL REVENUES $1,497,171
ESTIMATED PROJECT COST RECOVERY
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Councilmember Juenemann moved to approve the City Manager and City Engineer to sign
Work Order No. 12B. for the inspection, project administration, and meeting the federal
requirements for the County Road B Trail and safety Improvements, City Project 14-02 in the
amount of $91,000 with Bolton and Menk, Inc.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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L. VISITOR PRESENTATION
None
M. ADMINISTRATIVE PRESENTATIONS
1. Council Calendar Update
City Manager Coleman gave the update to the council calendar.
N. COUNCIL PRESENTATIONS
1. Ramsey County Dispatch Policy
Councilmember Juenemann reported on the Ramsey County Dispatch Policy meeting she
attended on Thursday, May 7, 2015.
2. Ramsey County and the Resource Recovery Plant in Newport, MN
Councilmember Juenemann reported on Ramsey County League of Local Governments
Meeting she and Councilmember Cardinal attended specifically the presentation on the
Resource Recovery Plant in Newport, MN.
3. Report of MN Teacher of the Year
Councilmember Cardinal reported that Amy Hewett-Olatunde, a Maplewood resident and
teacher at LEAP High School was chosen as the 2015 Minnesota Teacher of the Year.
4. Request for Joint Meeting with North St. Paul and Oakdale Councils and IDS 622
School Board
Councilmember Cardinal requested the City Manager to schedule a joint meeting with North
St. Paul and Oakdale Councils and ISD 622 Board to discuss how the school district is
relevant to real estate.
5. Planning Commission Meeting
Councilmember Cardinal reported on the Planning Commission meeting he attended on
Tuesday, May 5, 2015.
6. Regional Council of Mayors
Mayor Slawik reported on the Regional Council of Mayors meeting she attended and the
presentation on suburban poverty. Slawik spoke about food shelves and correlation between
health and eating good food. City Manager Coleman provided additional information regarding
the number of Maplewood residents and homeowners that depend on goods from local food
shelves.
7. Bergeron Memorial Highway Bill
Mayor Slawik complimented Police Chief Schnell on the ceremony that was held on May 1,
2015 in honor of Sergeant Bergeron. The Bergeron Memorial Highway Bill is going through
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City Council Meeting Minutes 11
the Legislature and passed the MN Senate on Friday, 8, 2015. Police Chief Schnell thanked
everyone for attending the ceremony and additionally reported that the House will hear the
Bergeron Memorial Highway Bill on Thursday, May 14, 2015.
8. Asian Pacific Council Dinner
Mayor Slawik reported on the Asian Pacific Council Dinner she attended.
9. Council Retreat
Mayor Slawik thanked her fellow council members and staff for taking the time to attend the
2015 council retreat.
10. Municipal Legislative Commission Meeting with the Governor
Mayor Slawik reported on the Municipal Legislative Commission Meeting with the Governor
she attended.
11. Police Chief Schnell report that on Sunday, May17, 2015 on the Discovery ID Channel a
program entitled In the Line of Fire will air. Maplewood Officer Julie Olson will be highlighted
along with officers from New York City and Los Angeles. Officer Olson responded to a
domestic situation where North St. Paul Officer Richard Crittenden was murdered in
September 2009.
O. ADJOURNMENT
Mayor Slawik adjourned the meeting at 8:59 p.m.