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HomeMy WebLinkAbout05-11-2015 City Council Meeting MinutesMay 11, 2015 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, May 11, 2015 Council Chambers, City Hall Meeting No. 09-15 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:11 p.m. by Mayor Slawik. Mayor Slawik talked about the City Auction that took place on Saturday, May 3, 2015. Police Chief Schnell and Fire Chief Lukin gave additional information about the auction. B. PLEDGE OF ALLEGIANCE Kelsey Fowler, an eighth grader present from John Glenn Middle School led the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Absent Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: N1 Ramsey County Dispatch Policy N2 Ramsey County and the Resource Recovery Plant in Newport, MN N3 Report of MN Teacher of the Year N4 Request for Joint Meeting with North St. Paul-Oakdale-Maplewood ISD 622 School Board N5 Planning Commission Meeting N6 Regional Council of Mayors N7 Bergeron Memorial Highway Bill N8 Asian Pacific Council N9 City Council Retreat N10 Municipal Legislative Commission Meeting with the Governor Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Cardinal Ayes – All The motion passed. May 11, 2015 City Council Meeting Minutes 2 E. APPROVAL OF MINUTES 1. Approval of April 27, 2015 City Council Workshop Minutes Councilmember Juenemann noted a correction on page 1, item E1, second line should read “Professor Shaver”. Councilmember Cardinal moved to approve the April 27, 2015 City Council Workshop Minutes as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of April 27, 2015 City Council Meeting Minutes Councilmember Juenemann moved to approve the April 27, 2015 City Council Meeting Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Approval of Resolution Recognizing National Public Works Week: May 17-23, 2015 City Engineer/Public Works Director Thompson gave the staff report and read the resolution. Councilmember Koppen moved to approve the Resolution Recognizing National Public Works Week, May 17-23, 2015. Resolution 15-5-1202 City of Maplewood Resolution Recognizing Public Works Week May 17 - 23, 2015 Whereas, public works services provided in our community are an integral part of our citizens’ everyday lives; and Whereas, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection; and Whereas, the health, safety and comfort of this community greatly depends on these facilities and services; and Whereas, the quality and effectiveness of these facilities, as well as their planning, design, and construction, are vitally dependent upon the efforts and skill of public works officials; and May 11, 2015 City Council Meeting Minutes 3 Whereas, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform, Now, therefore, the City Council does hereby proclaim the week of May 17-23 as National Public Works Week in the City of Maplewood, Minnesota and do hereby call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. Seconded by Councilmember Juenemann Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Cardinal requested G5 and G7 be highlighted. Councilmember Juenemann requested G3 be highlighted. Councilmember Juenemann moved to approve consent agenda items G1-G10. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 550,380.74 Checks # 94941 thru # 94958 dated 04/23/15 thru 04/28/15 $ 315,672.69 Disbursements via debits to checking account dated 04/20/15 thru 04/24/15 $ 59,047.81 Checks #94986 thru #95018 dated 04/27/15 thru 05/05/15 $ 519,277.63 Disbursements via debits to checking account dated 04/27/15 thru 05/01/15 $ 1,444,378.87 Total Accounts Payable PAYROLL: $ 523,955.66 Payroll Checks and Direct Deposits dated 04/24/15 $ 999.75 Payroll Deduction check # 9994536 thru #9994538 dated 04/24/15 $ 524,955.41 Total Payroll May 11, 2015 City Council Meeting Minutes 4 $ 1,969,334.28 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of 2015 General Fund Transfers Councilmember Juenemann moved to approve the Finance Director to make the entries necessary to account for the transfers requested from the General Fund. Amount Fund Purpose $250,000 General Bldg Replacement Fund (401) Initial fund deposit $350,000 TH36/English project 09-08 (595) Assist with deficit Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval to Update Cooperative Purchasing Sources in Purchasing Policy Finance Director Bauman gave the staff report. Councilmember Juenemann moved to approve staff to update the City’s Purchasing Policies to include the additional two cooperative purchasing sources, TCPN Cooperative Purchasing Group and The Interlocal Purchasing System (TIPS). Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval to Purchase Park Maintenance Multi-Purpose Machine Councilmember Juenemann moved to approve the purchase of the John Deere 1580 maintenance machine under MN State Contract #NJPA 070313-DAC from Minnesota Equipment, including trade in of old unit, freight and delivery totaling $35,777.05. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Resolution Approving No Parking Restrictions on Larpenteur Avenue (Arkwright to Parkway Drive) City Engineer/Public Works Director Thompson gave the staff report. Councilmember Juenemann moved to approve the No Parking Restrictions on both the north and south sides of Larpenteur Avenue between Arkwright Street and Parkway Drive. Resolution 15-5-1203 “No Parking” Restrictions on Larpenteur Avenue Between Arkwright Street and Parkway Drive May 11, 2015 City Council Meeting Minutes 5 WHEREAS, Larpenteur Avenue is a Ramsey County State Aid Route, and WHEREAS, Ramsey County is conducting a 4 lane to 3 lane conversion, and WHEREAS, the proposed lane conversion will not result in shoulders of adequate width to allow for parking on the street; and therefore No Parking must be conditioned as part of the proposed conversion. WHEREAS, Ramsey County has requested written concurrence from the City of Maplewood to restrict parking on Larpenteur Avenue between Arkwright Street and Parkway Drive, and NOW, THEREFORE, IT IS HEREBY RESOLVED that the City of Maplewood does ban the parking of motor vehicles on the north and south sides of Larpenteur Avenue between Arkwright Street and Parkway Drive. Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Approval of Work Order Agreement 45B, Gladstone Improvements Phase 2, City Project 14-01 Councilmember Juenemann moved to approve the City Manager and City Engineer to sign Work Order No. 45B for final design and construction phase services for the Gladstone Improvements Phase 2, City Project 14-01 in the amount of $92,000 with Kimley-Horn and Associates, Inc. Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Approval of First Amendment to the Joint Powers Agreement with the City of Mahtomedi for Beach Operations City Engineer/Public Works Director Thompson gave the staff report. Councilmember Juenemann moved to approve the First Amendment to the Joint Powers Agreement between the City of Maplewood and the City of Mahtomedi regarding the operation of Mahtomedi Beach. Seconded by Councilmember Koppen Ayes – All The motion passed. 8. Approval to Adjust Contract Amount with Metro Sound and Lighting Inc. for MCC Sound Improvements in Banquet Room Councilmember Juenemann moved to approve the City Manager to enter into a contract with Metro Sound and Lighting Inc. in the amount of $24,850.61 (sales tax increase of $1,760.61) for the replacement of the MCC Banquet Room Public Address System. Monies for this improvement will come from the issuance of an Equipment Certification Bond. May 11, 2015 City Council Meeting Minutes 6 Seconded by Councilmember Koppen Ayes – All The motion passed. 9. Approval of a Temporary Lawful Gambling - Local Permit and Waiver of Permit Fees for the St. Paul East Parks Lions Club, 2020 White Bear Avenue Councilmember Juenemann moved to approve the temporary Lawful Gambling – Local Permit and the fees in the amount of $507.00 be waived for the St. Paul East Parks Lion Club for the Ramsey County Fair on July 15 – 20, 2015 at 2020 White Bear Avenue, Maplewood. Seconded by Councilmember Koppen Ayes – All The motion passed. 10. Approval of Clarification to Carey Communications Consulting Contract Councilmember Juenemann moved to approve the clarification to contract changing the advertising sales expectations from a quarterly basis to six month calculations. Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS 1. Approval of Second Reading of Ordinance Amending Chapter 14, Article XVIII Relating to the Sale of Tobacco-Related Products City Clerk/Citizen Services Director Haag gave the staff report and answered questions of the council. Police Chief Schnell gave additional information and answered additional questions of the council. Councilmember Cardinal moved to approve second reading of the ordinance amending Chapter 14, Article XVIII relating to the sale of tobacco-related products grandfathering in the following: current addresses that are allowing e-cigarette sampling known as vaping, when the establishments at the current addresses are sold, rented or change hands the address will continue to qualify for a cigarette or tobacco license, but will not be permitted to allow e- cigarette sampling. Signs must be posted as directed by the State of Minnesota Administrative Rules. Staff is directed to ensure compliance checks as stated in the ordinance and add the grandfathered verbiage to the ordinance and bring it back to next council meeting under the consent agenda for approval. Seconded by Mayor Slawik Ayes – Mayor Slawik, Council Members Cardinal and Juenemann Absent – Councilmember Abrams Abstain – Councilmember Koppen May 11, 2015 City Council Meeting Minutes 7 The motion passed. J. NEW BUSINESS 1. Acceptance of Comprehensive Annual Financial Report – 2014 (Annual Audit) Finance Director Bauman gave the staff report. Councilmember Cardinal moved to approve the City’s Comprehensive Annual Financial Report and approve the City’s responses to the audit findings. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Preliminary Approval for Issuance of Bonds Finance Director Bauman gave the staff report. Terri Heaton, Client Representative from Springsted addressed the council to give the presentation and answer questions of the council. Councilmember Juenemann moved to approve the resolutions providing preliminary approval for the sale of $1,235,000 General Obligation Bonds, Series 2015B. Resolution 15-5-1204 Resolution Providing for the Competitive Negotiated Sale of $1,235,000 General Obligation Bonds, Series 2015B A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $1,235,000 General Obligation Bonds, Series 2015B (the "Bonds") to finance (i) a street reconstruction project within the City; and (ii) the purchase of capital equipment; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent municipal advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. May 11, 2015 City Council Meeting Minutes 8 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann moved to approve the resolution providing preliminary approval for the sale of $8,020,000 Taxable General Obligation Refunding Bonds, Series 2015C. Resolution 15-5-1205 Resolution Providing for the Competitive Negotiated Sale of $8,020,000 Taxable General Obligation Refunding Bonds, Series 2015C A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $8,020,000 Taxable General Obligation Refunding Bonds, Series 2015C (the "Bonds") to refund the February 1, 2016 through February 1, 2027 maturities of the City’s Taxable General Obligation Bonds, Series 2010A (Build America Bonds – Direct Pay), dated May 10, 2010; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. Seconded by Councilmember Koppen Ayes – All The motion passed. May 11, 2015 City Council Meeting Minutes 9 K. AWARD OF BIDS 1. County Road B Trail and Safety Improvements, City Project 14-02 a. Approval of Resolution Receiving Bids and Awarding Construction Contract b. Approval of Work Order Agreement 12B City Engineer/Public Works Director Thompson gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the Resolution Receiving Bids and Awarding Construction Contract, County Road B Trail and Safety Improvements, City Project 14-02 to Park Construction Company. Resolution 15-5-1206 Receiving Bids and Awarding Construction Contract NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Park Construction Company in the amount of $1,034,945.86 is the lowest responsible bid for the construction of County Road B Trail and Safety Improvements, City Project 14-02, and the mayor and city manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as shown below. FUNDING SOURCE TOTAL AMOUNT FEDERAL FUNDS (SRTS GRANT)$392,800 MNDOT $202,644 PARK DEVELOPMENT FUND $171,274 ENVIRONMENTAL UTILITY FUND $161,823 W.A.C. FUND $17,069 RAMSEY COUNTY (TRAIL IMPROVEMENTS)$92,367 RAMSEY COUNTY (SIGNAL IMPROVEMENTS)$328,044 STREET LIGHT UTILITY FUND $36,149 RIGHT OF WAY FUND $95,000 TOTAL REVENUES $1,497,171 ESTIMATED PROJECT COST RECOVERY Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann moved to approve the City Manager and City Engineer to sign Work Order No. 12B. for the inspection, project administration, and meeting the federal requirements for the County Road B Trail and safety Improvements, City Project 14-02 in the amount of $91,000 with Bolton and Menk, Inc. Seconded by Councilmember Koppen Ayes – All The motion passed. May 11, 2015 City Council Meeting Minutes 10 L. VISITOR PRESENTATION None M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Coleman gave the update to the council calendar. N. COUNCIL PRESENTATIONS 1. Ramsey County Dispatch Policy Councilmember Juenemann reported on the Ramsey County Dispatch Policy meeting she attended on Thursday, May 7, 2015. 2. Ramsey County and the Resource Recovery Plant in Newport, MN Councilmember Juenemann reported on Ramsey County League of Local Governments Meeting she and Councilmember Cardinal attended specifically the presentation on the Resource Recovery Plant in Newport, MN. 3. Report of MN Teacher of the Year Councilmember Cardinal reported that Amy Hewett-Olatunde, a Maplewood resident and teacher at LEAP High School was chosen as the 2015 Minnesota Teacher of the Year. 4. Request for Joint Meeting with North St. Paul and Oakdale Councils and IDS 622 School Board Councilmember Cardinal requested the City Manager to schedule a joint meeting with North St. Paul and Oakdale Councils and ISD 622 Board to discuss how the school district is relevant to real estate. 5. Planning Commission Meeting Councilmember Cardinal reported on the Planning Commission meeting he attended on Tuesday, May 5, 2015. 6. Regional Council of Mayors Mayor Slawik reported on the Regional Council of Mayors meeting she attended and the presentation on suburban poverty. Slawik spoke about food shelves and correlation between health and eating good food. City Manager Coleman provided additional information regarding the number of Maplewood residents and homeowners that depend on goods from local food shelves. 7. Bergeron Memorial Highway Bill Mayor Slawik complimented Police Chief Schnell on the ceremony that was held on May 1, 2015 in honor of Sergeant Bergeron. The Bergeron Memorial Highway Bill is going through May 11, 2015 City Council Meeting Minutes 11 the Legislature and passed the MN Senate on Friday, 8, 2015. Police Chief Schnell thanked everyone for attending the ceremony and additionally reported that the House will hear the Bergeron Memorial Highway Bill on Thursday, May 14, 2015. 8. Asian Pacific Council Dinner Mayor Slawik reported on the Asian Pacific Council Dinner she attended. 9. Council Retreat Mayor Slawik thanked her fellow council members and staff for taking the time to attend the 2015 council retreat. 10. Municipal Legislative Commission Meeting with the Governor Mayor Slawik reported on the Municipal Legislative Commission Meeting with the Governor she attended. 11. Police Chief Schnell report that on Sunday, May17, 2015 on the Discovery ID Channel a program entitled In the Line of Fire will air. Maplewood Officer Julie Olson will be highlighted along with officers from New York City and Los Angeles. Officer Olson responded to a domestic situation where North St. Paul Officer Richard Crittenden was murdered in September 2009. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:59 p.m.