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HomeMy WebLinkAbout2015 05-11 City Council Meeting PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, May 11, 2015 City Hall, Council Chambers Meeting No. 09-15 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of April 27, 2015 City Council Workshop Minutes 2. Approval of April 27, 2015 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Approval of Resolution Recognizing National Public Works Week: May 17-23, 2015 G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of 2015 General Fund Transfers 3. Approval to Update Cooperative Purchasing Sources in Purchasing Policy 4. Approval to Purchase Park Maintenance Multi-Purpose Machine 5. Resolution Approving No Parking Restrictions on Larpenteur Avenue (Arkwright to Parkway Drive) 6. Approval of Work Order Agreement 45B, Gladstone Improvements Phase 2, City Project 14-01 7. Approval of First Amendment to the Joint Powers Agreement with the City of Mahtomedi for Beach Operations 8. Approval to Adjust Contract Amount with Metro Sound and Lighting Inc. for MCC Sound Improvements in Banquet Room 9. Approval of a Temporary Lawful Gambling - Local Permit and Waiver of Permit Fees for the St. Paul East Parks Lions Club, 2020 White Bear Avenue 10. Approval of Clarification to Carey Communications Consulting Contract H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS 1. Approval of Second Reading of Ordinance Amending Chapter 14, Article XVIII Relating to the Sale of Tobacco-Related Products J. NEW BUSINESS 1. Acceptance of Comprehensive Annual Financial Report – 2014 (Annual Audit) 2. Preliminary Approval for Issuance of Bonds K. AWARD OF BIDS 1. County Road B Trail and Safety Improvements, City Project 14-02 a. Approval of Resolution Receiving Bids and Awarding Construction Contract b. Approval of Work Order Agreement 12B L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update N. COUNCIL PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. E1 April 27, 2015 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30 P.M. Monday, April 27, 2015 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:30 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present C. APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Cardinal Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Regional Council of Mayors Presentation given by Myles Shaver from the University of Minnesota and Peter Frosch from Greater MSP Mayor Slawik introduced Myles Shaver, Professor of Strategic Management and Entrepreneurship from the University of Minnesota. Professor Miles addressed the council and gave a presentation on Domestic Migration Data and answered questions of the council. Peter Frosch, Vice President of Strategic Partnerships from Greater MSP gave a presentation on Regional Talent Initiative Update and answered questions of the council. 2. Commission & Board Interviews The following were interviewed for commission appointments: Amy Studman, Human Rights Commission Vincent J. Peterson, Human Rights Commission Sokunthea Soeun, Human Rights Commission Frederick M. Dahm, Planning Commission ADJOURNMENT Mayor Slawik adjourned the meeting at 6:58 p.m. Packet Page Number 1 of 151 E2 April 27, 2015 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, April 27, 2015 Council Chambers, City Hall Meeting No. 08-15 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:12 p.m. by Mayor Slawik. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA Councilmember Abrams moved to agenda item J1 under New Business be moved to be heard after the Consent Agenda. Seconded by Councilmember Juenemann Ayes – All The motion passed. The following items were added to the agenda: N1 City Clean Up N2 Organ Donations N3 Heart Safe City N4 Cable Commission N5 MCC Family Expo N6 Crumbling Roads N7 Gun Range N8 May 10th N9 Teachers N10 Highway 35E & Highway 61 Closing N11 Rush Line Time Line Councilmember Abrams moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. Packet Page Number 2 of 151 E2 April 27, 2015 City Council Meeting Minutes 2 E. APPROVAL OF MINUTES 1. Approval of April 13, 2015 City Council Workshop Minutes Councilmember Abrams moved to approve the April 13, 2015 City Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of April 13, 2015 City Council Meeting Minutes Councilmember Juenemann noted that Mark Bradley needed to be added under Visitor Presentation and agenda item N3, on the second line an “s” needs to be added to “organ donor”. Staff reviewed the recording from the April 13th meeting and noted that Mark Bradley spoke during agenda item J2 and not Visitor Presentation. Councilmember Juenemann moved to approve the April 13, 2015 City Council Meeting Minutes as amended. Seconded by Councilmember Abrams Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Approval of Proclamation Recognizing National Police Memorial Week 2015 Police Chief Schnell gave the staff report and Mayor Slawik read the proclamation. Councilmember Cardinal moved to approve the Proclamation Recognizing National Police Memorial Week 2015. Proclamation Proclamation Recognizing National Police Week 2015 A Maplewood City Council proclamation to recognize National Police Week 2015 and to honor the service and sacrifice of those law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy. WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States, including the 52 dedicated sworn officers of the MAPLEWOOD POLICE DEPARTMENT; WHEREAS, nearly 60,000 assaults against law enforcement officers are reported each year, resulting in approximately 16,000 injuries; WHEREAS, since the first recorded death in 1791, almost 20,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty, including Sergeant Joseph Bergeron of the Maplewood Police Packet Page Number 3 of 151 E2 April 27, 2015 City Council Meeting Minutes 3 Department; WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.; WHEREAS, 273 names of fallen heroes are being added to the National Law Enforcement Officers Memorial this spring, including 117 officers killed in 2014 and 156 officers killed in previous years; WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the National Law Enforcement Officers Memorial Fund’s 27th Annual Candlelight Vigil, on the evening of May 13, 2015; WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the MINNESOTA LAW ENFORCEMENT MEMORIAL ASSOCIATION’S Annual Candlelight Vigil, on the evening of May 15, 2015; WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place this year from May 10-16; WHEREAS, May 15 is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families; WHEREAS, the service and sacrifice of RAMSEY COUNTY SUBURBAN LAW ENFORCEMENT officers killed in the line of duty will be honored during the SUBURBAN RAMSEY COUNTY LAW ENFORCEMENT MEMORIAL CEREMONY, on May 11, 2015; NOW, THEREFORE, BE IT RESOLVED that the MAPLEWOOD CITY COUNCIL formally designates May 10-16, 2015, as Police Week in the CITY OF MAPLEWOOD, and publicly salutes the service of law enforcement officers in our community and in communities across the nation. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Commission & Board Appointments and Reappointments a) Approval of Resolution for Appointments b) Approval of Resolution for Reappointments City Manager Coleman gave the staff report. Councilmember Juenemann moved to approve the resolution to appointment candidates to commissions. Resolution 15-4-1192 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood Packet Page Number 4 of 151 E2 April 27, 2015 City Council Meeting Minutes 4 City Council, to serve on the following commissions: Human Rights Commission Sokunthea Soeun, term expires April 30, 2018 Amy Stedman, term expires April 30, 2016 Planning Commission Frederick M. Dahm, term expires December 31, 2017 Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Koppen moved to approve the resolution to reappointment commissioners to commissions. Resolution 15-4-1193 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to serve on the following commissions: Community Design Review Board Bill Kempe, term expires 4/30/2018 Jason Lamers, term expires 4/30/2018 Heritage Preservation Commission Peter Boulay, term expires 4/30/2018 Human Rights Commission Annistacia Belladonna-Carrera, term expires 4/30/2018 Elizabeth “Marie” Garza, term expires 4/30/2018 And, hereby appoints Matthew Prom, who the Maplewood City Council has reviewed, to extend his term on the Park & Recreation Commission until such time as his seat is filled. Seconded by Councilmember Abrams Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Cardinal requested items G7 and G8 be highlighted. Councilmember Juenemann moved to approve consent agenda items G1-G8. Seconded by Councilmember Koppen Ayes – All Packet Page Number 5 of 151 E2 April 27, 2015 City Council Meeting Minutes 5 The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 156,390.06 Checks # 94854 thru # 94891 dated 04/14/15 $ 376,344.88 Disbursements via debits to checking account dated 04/06/15 thru 04/10/15 $ 220,313.93 Checks #94893 thru #94940 dated 04/15/15 thru 04/21/15 $ 519,288.19 Disbursements via debits to checking account dated 04/13/15 thru 04/17/15 $ 1,272,337.06 Total Accounts Payable PAYROLL $ 547,553.93 Payroll Checks and Direct Deposits dated 04/10/15 $ 640.00 Payroll Deduction check # 9994520 thru #9994521dated 04/10/15 $ 548,193.93 Total Payroll $ 1,820,530.99 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of a Resolution Identifying the Support for TBRA Funding and Authorizing an Application for Grant Funds – Villages at Frost-English, 1955 English Street Councilmember Juenemann moved to approve the Resolution Identifying the Support for TBRA Funding and Authorizing an Application for Grant Funds – Villages at Frost- English, 1955 English Street. Resolution 15-4-1194 Authorizing Application for the Tax Base Revitalization Account WHEREAS the City of Maplewood is a participant in the Livable Communities Act's Local Housing Incentives Account Program for 2015 as determined by the Metropolitan Council, and is therefore eligible to make application apply for funds under the Tax Base Revitalization Account; and Packet Page Number 6 of 151 E2 April 27, 2015 City Council Meeting Minutes 6 WHEREAS the City has identified a contamination cleanup project within the City that meet the Tax Base Revitalization Account’s purposes and criteria and are consistent with and promote the purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan Council’s adopted metropolitan development guide; and WHEREAS the City has the institutional, managerial and financial capability to ensure adequate project and grant administration; and WHEREAS the City certifies that it will comply with all applicable laws and regulations as stated in the contract grant agreements; and WHEREAS the City finds that the required contamination cleanup will not occur through private or other public investment within the reasonably foreseeable future without Tax Base Revitalization Account grant funding; and WHEREAS the City represents that it has undertaken reasonable and good faith efforts to procure funding for the activities for which Livable Communities Act Tax Base Revitalization Account funding is sought but was not able to find or secure from other sources funding that is necessary for cleanup completion and states that this representation is based on the following reasons and supporting facts: 1. Finds that it is in the best interests of the City's development goals and priorities for the proposed project to occur at this particular site and at this particular time. 2. Finds that the project components for which Livable Communities Act Tax Base Revitalization Account funding is sought will not occur solely through private or other public investment within the reasonably foreseeable future. NOW THEREFORE BE IT RESOLVED that, the City Council of Maplewood authorizes Maplewood Acquisition LLC to submit an application for Metropolitan Council Tax Base Revitalization Account grant funds and, if the City is awarded a Tax Base Revitalization Account grant for this project, the City will be the grantee and agrees to act as legal sponsor to administer and be responsible for grant funds expended for the project contained in the Tax Base Revitalization grant application submitted on May 1, 2015. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of a Resolution Identifying the Support of Sherman Associates’ Ramsey County Environmental Response Fund Application for Grant Funds – Villages at Frost-English, 1955 English Street Councilmember Juenemann moved to approve Resolution Identifying the Support of Sherman Associates’ Ramsey County Environmental Response Fund Application for Grant Funds – Villages at Frost-English, 1955 English Street. Resolution 15-4-1195 Support of an Environmental Response Fund Grant Application Packet Page Number 7 of 151 E2 April 27, 2015 City Council Meeting Minutes 7 WHEREAS the City of Maplewood has been supportive of Maplewood Acquisition LLC and its plans for the Villages at Frost-English project; therefore BE IT FURTHER RESOLVED that the City of Maplewood approves the Villages at Frost-English project, for which an Environmental Response Fund grant application is being submitted to the Ramsey County Housing and Redevelopment Authority on May 1st, 2015, by Maplewood Acquisition LLC. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Resolution Approving No Parking Restrictions Adjacent to 3002 Lakewood Drive N (Property Line to Lydia Avenue E) Councilmember Juenemann moved to approve the Resolution Approving No Parking Restrictions Adjacent to 3002 Lakewood Drive N (Property Line to Lydia Avenue E). Resolution 15-4-1196 3002 Lakewood Drive N – “No Parking” Restrictions WHEREAS, the homeowner at 3002 Lakewood Drive N requested No Parking Restrictions adjacent to his property extending from the property line to Lydia Avenue, and WHEREAS, the City has reviewed said request and has worked with the homeowner since September of 2013, and WHEREAS, in this specific case it is reasonable to consider and implement the signing of said No Parking signs; and, NOW, THEREFORE, IT IS HEREBY RESOLVED that the City of Maplewood shall ban the parking of motor vehicles on the east side of Lakewood Drive N adjacent to 3002 Lakewood Dr N, extending from the property line to the intersection with Lydia Avenue. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval to Enter into Contract with Metro Sound and Lighting, Inc. to Upgrade Sound System in the Banquet Room of the MCC Councilmember Juenemann moved to approve to enter into Contract with Metro Sound and Lighting, Inc. in the amount of $23,090 to upgrade the Sound System in the Banquet Room of the Maplewood Community Center. Seconded by Councilmember Koppen Ayes – All The motion passed. Packet Page Number 8 of 151 E2 April 27, 2015 City Council Meeting Minutes 8 6. Approval of Resolution for 2015 Pay Rates for Temporary/Seasonal and Casual Part-Time Employees Councilmember Juenemann moved to approve the Resolution for 2015 Pay Rates for Temporary/Seasonal and Casual Part-Time Employees. Resolution 15-4-1197 WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not defined as public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay rang es and job classifications are hereby established for temporary/seasonal, casual part-time employees effective January 1, 2015 upon Council approval. Accountant $10.00-30.00 per hour Accounting Technician $9.00-22.00 per hour Administrative Assistant $9.00-23.00 per hour Background Investigator $25.00-35.00 per hour Building Inspector $14.00-35.00 per hour Building Attendant $8.00-15.00 per hour Customer Service Assistant $8.00-15.00 per hour CSO $14.50-19.50 per hour Data Entry Operator $8.00-12.00 per hour Election Judge $8.00-12.00 per hour Election Judge - Assistant Chair $9.00-15.00 per hour Election Precinct Chair $9.00-16.00 per hour Engineering Aide $8.00-16.00 per hour Engineering Technician $10.00-16.00 per hour Fire Maintenance/Engineer ** $15.00 per hour Firefighter-in-Training (new hire) ** $10.72 per hour Firefighter/EMT ** $12.86 per hour Firefighter/Paramedic ** $13.93 per hour Firefighter/EMT Captain ** $15.00 per hour Firefighter/Paramedic Captain ** $16.08 per hour Battalion Chief ** $17.15 per hour Gardener $8.00-18.00 per hour Intern $8.00-20.00 per hour IT Technician $15.00-20.00 per hour Laborer $8.00-14.00 per hour Lifeguard $8.00-14.00 per hour Manager-on-Duty Differential $1.00 per hour Office Specialist $8.50-18.00 per hour Receptionist $8.00-16.00 per hour Recreation Instructor/Leader $8.00-32.00 per hour Recreation Official $8.00-30.00 per hour Recreation Worker $8.00-18.00 per hour Theater Technician $20.00-30.00 per hour Vehicle Technician $9.00-15.00 per hour Video Coordinator* $11.00-19.00 per hour Video Technician* $10.00-18.00 per hour Packet Page Number 9 of 151 E2 April 27, 2015 City Council Meeting Minutes 9 Water Safety Instructor (WSP) Differential $2.00 per hour Head Lifeguard (hgl) Differential $1.00 per hour Water Safety Aide (WSA) Differential $.50 per hour * Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less. ** Fire Department positions shall receive a $2 per hour differential for working the following holidays: New Year’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day and Christmas Day. BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for these pay classifications; and, BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Approval of Change to the Rules of Procedure for City Council and City Council Meetings City Clerk/Citizen Services Director Haag gave the staff report. Councilmember Juenemann moved to approve changes to the Rules of Procedure for City Council and City Council Meetings appointing the City Clerk as the parliamentarian of city council meetings and adding the Elected Official Out-of-State Travel Policy to Section14 – Council Administrations Policies under D. Other Matters. Seconded by Councilmember Koppen Ayes – All The motion passed. 8. Approval of Resolution Requesting Ramsey County Board Approval of a Trail Easement, Gladstone Improvements Phase 2, City Project 14-01 City Engineer/Public Works Director Thompson gave the staff report. Councilmember Juenemann moved to approve the resolution requesting Ramsey County Board approval of a Trail Easement, Gladstone Improvements Phase 2, City Project 14-01. Resolution 15-4-1198 Ramsey County Board Approval of a Trail Easement Gladstone Improvements Phase 2 City Project 14-01 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 14-01, the Gladstone Improvements Phase 2, and let a construction contract pursuant to Minnesota Statutes, and WHEREAS, the approved construction plans require a 15.00 foot wide Packet Page Number 10 of 151 E2 April 27, 2015 City Council Meeting Minutes 10 permanent recreational trail easement over the property located at 1160 Frost Avenue, Parcel ID No. 162922420112, and WHEREAS, the property located at 1160 Frost Avenue was tax-forfeited years ago and is currently owned by Ramsey County. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the City of Maplewood requests the Ramsey County Board to grant and dedicate a permanent recreational trail easement over the northerly 15.00 feet of the property located at 1160 Frost Avenue. Seconded by Councilmember Koppen Ayes – All The motion passed. Agenda item J1 was moved to be heard after the consent agenda. H. PUBLIC HEARING 1. Approval of First Reading of Ordinance Amending Chapter 14, Article XVIII Relating to the Sale of Tobacco-Related Products City Clerk/Citizen Services Director Haag gave the staff report. Katie Engman, Program Director of the North Suburban Tobacco Compliance Check Project and the Ramsey Tobacco Coalition addressed the council to give additional information and answered questions of the council. Mayor Slawik opened the public hearing. The following people spoke. 1. Steve Rush, Maplewood Business 2. Anan Barbarowi, Maplewood Business 3. Susan Sindt, Maplewood Resident and Maplewood Business 4. Eustacia Ikeri, Maplewood Resident 5. Michelle Tesser, Maplewood Resident 6. Cecily Fowler speaking on behalf of Marri Smith, Maplewood Resident Mayor Slawik closed the public hearing. Councilmember Juenemann moved to approve the First Reading of the City Code Ordinance Amending Chapter 14, Article XVIII relating to the Sale of Tobacco-Related Products. Seconded by Mayor Slawik Ayes – Mayor Slawik, Council Members Abrams, Juenemann Abstain – Councilmember Koppen Nays – Councilmember Cardinal The motion passed. Packet Page Number 11 of 151 E2 April 27, 2015 City Council Meeting Minutes 11 I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Approval of Michelle J. Yeske as Liquor License Manager for Merwin Liquors, 1700 Rice Street N City Clerk/Citizen Services Director Haag gave the staff report. Michelle Yeske, Manager for Merwin Liquors addressed and answered questions of the council. Councilmember Cardinal moved to approve Michelle J. Yeske as Liquor License Manager for Merwin Liquors, 1700 Rice Street N. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of the Partners in Energy – Maplewood Energy Action Plan Environmental Planner Finwall introduced Joel Ballandby, Minnesota GreenCorps Member who then gave the presentation. Environmental Planner Finwall presented additional information. Yvonne Pfeifer with Xcel Energy addressed and answered questions of the council. Councilmember Koppen moved to approve the Maplewood Energy Action Plan outlining energy goals for action during May 2015 through December 2016. Seconded by Councilmember Cardinal Ayes – All The motion passed. 3. Approval of a Resolution Calling Public Hearing to Modify Development Program and Establish TIF District No. 1-13 for Villages at Frost-English, 1955 English Street City Planner Martin gave the staff report. City Manager Coleman answered questions of the council. Councilmember Juenemann moved to approve the resolution calling for a Public Hearing on May 26, 2015 to establish TIF District No. 1-13 for Villages at Frost-English, 1955 English Street. Resolution 15-4-1199 Resolution Calling Public Hearing on the Proposed Adoption of a Modification to the Development Program for Development District No. 1 and the Proposed Establishment of Tax Increment Financing District (Redevelopment) No. 1-13 Therein and the Proposed Adoption of a Tax Increment Packet Page Number 12 of 151 E2 April 27, 2015 City Council Meeting Minutes 12 Financing Plan Therefor BE IT RESOLVED by the City Council (the "Council") of the City of Maplewood, Minnesota (the "City"), as follows: 1. Public Hearing. This Council shall meet on Tuesday, May 26, 2015, at approximately 7:00 p.m., to hold a public hearing on the following matters: (a) the proposed adoption of a Modification to the Development Program for Development District No. 1, (b) the proposed establishment of Tax Increment Financing (Redevelopment) District No. 1-13 therein, and (c) the proposed adoption of a Tax Increment Financing Plan therefor, all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 through 469.133, both inclusive, as amended and Minnesota Statutes, Sections 469.174 through 469.1794, both inclusive, as amended (collectively, the "Act"). 2. Notice of Hearing; Program Modification and Plan. The City Manager is hereby authorized to cause a notice of the hearing, substantially in the form attached hereto as Exhibit A, to be published as required by the Act and to place a copy of the proposed Modification to the Development Program and Tax Increment Financing Plan on file in the Manager's Office at City Hall and to make such copies available for inspection by the public. 3. Consultation with Other Taxing Jurisdictions. The City Manager is hereby directed to mail a notice of the public hearing and a copy of the Tax Increment Financing Plan to Ramsey County and Independent School District No. 622 informing those taxing jurisdictions of the estimated fiscal and economic impact of the establishment of the proposed tax increment financing district. Seconded by Councilmember Koppen Ayes – All The motion passed. K. AWARD OF BIDS 1. East Metro Public Safety Training Center, City Project 09-09, Approval of Resolution Awarding Contract for Completion of Burn Room Thermal Liner City Engineer/Public Works Director Thompson gave the staff report. Fire Chief Lukin gave additional information. Councilmember Cardinal moved to approve the resolution awarding a contract to Janhke & Sons Construction, Inc. (DBA WHP Trainingtowers) in the amount of $108,553 for completion of the Burn Room Thermal Liner systems as part of the East Metro Public Safety Training Center, City Project 09-09. Resolution 15-4-1200 Awarding Contract WHEREAS, WHP Trainingtowers submitted bid pricing for additional liner material necessary to accommodate the commercial wing of the burn tower for the East Metro Public Safety Training Center, and Packet Page Number 13 of 151 E2 April 27, 2015 City Council Meeting Minutes 13 WHEREAS, during the initial bidding process for the liner in the burn building (as part of an earlier phase), only one contractor responded to the request for a calcium silicate based liner system. WHP Trainingtowers was that contractor and they were able to fully meet the requirements of the specifications, and WHEREAS, during the original bidding process for the liner in the burn building, the member departments had the option to select two different liner types (different strength and temperature ratings), one for the gas burn prop areas and one for the Class A burn areas. The departments chose to use a single system instead of two different strength/temperature ratings, in part to avoid the potential for members replacing damaged panels with the wrong temperature rating in a given area. In addition, the single type allows consistency with a full 15-year warranty on the liner throughout the facility, and WHEREAS, the facility needs to maintain excess liner material on hand and be able to maintain the system with staff from the member departments. Having a single system is critical for having consistency in replacement of damaged panels when considering there are multiple departments who are members of the facility and who may be completing maintenance on the liner panels, and WHEREAS, the mounting hardware is part of a system and is unique to each manufacture's product. When damaged panels need to be replaced, the panels need to be the same material to maintain the integrity of the system and the 15-year warranty provided by the manufacturer, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that Jahnke & Sons Construction (DBA WHP Trainingtowers) is the sole source manufacturer and installer of the thermal liner system used at the East Metro Public Safety Training Center for the 2015 Burn Room Thermal Liner project – City Project 09-09, and the mayor and city manager are hereby authorized and directed to enter into a contract with said contractor for and on behalf of the city in the amount of $108,553.00. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Resolution Receiving Bids and Awarding Construction Contract, Gladstone Improvements Phase 2, City Project 14-01 City Engineer/Public Works Director Thompson gave the staff report and answered questions of the council. Finance Director Bauman answered additional questions. Councilmember Juenemann moved to approve the resolution receiving Bids and Awarding Construction Contract, Gladstone Improvements Phase 2, City Project 14-01 to Park Construction Company in the amount of $2,383,293.60. Resolution 15-4-1201 Receiving Bids and Awarding Construction Contract Packet Page Number 14 of 151 E2 April 27, 2015 City Council Meeting Minutes 14 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Park Construction Company for the Base Bid + Bid Alternate 3 in the amount of $2,383,293.60 is the lowest responsible bid for the construction of Gladstone Improvements Phase 2, City Project 14-01, and the mayor and city manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as shown below. Funding Source Amount Metropolitan Council Grant (LCDA) $ 900,000 Ramsey County CDB Grant $ 250,000 MCES I&I Grant $ 25,000 Sanitary Sewer Fund $ 121,500 Environmental Utility Fund $ 285,000 St. Paul WAC Fund $ 109,500 Park Development Fund $ 235,000 Street Light Utility Fund $ 564,000 Developer Contributions $ 155,000 T.I.F. $ 351,000 Street Construction Bonds $ 429,000 Total $3,425,000 Seconded by Councilmember Koppen Ayes – All The motion passed. L. VISITOR PRESENTATION 1. Mark Bradley, Maplewood Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Coleman gave an update to the council calendar. N. COUNCIL PRESENTATIONS 1. City Clean Up Councilmember Juenemann thanked staff and residents that took part in the Annual Spring Clean Up Day, Earth Day and the All Parks Clean Up. She then encouraged residents to pick up items that have blown in the front of their yards. Councilmember Abrams commented that the Annual Spring Clean Up was a great event. Packet Page Number 15 of 151 E2 April 27, 2015 City Council Meeting Minutes 15 2. Organ Donations Councilmember Juenemann reported that April is Organ Donation Month and encouraged everyone to check the organ donor box on their driver’s license application; or they can go online and check the various organizations that solicit for organs to be donated. 3. Heart Safe City Councilmember Abrams reported on the Heart Safe City Project and requested the council participate in CPR training and learn how to use AEDs. 4. Cable Commission Councilmember Abrams gave an update to the Cable Commission indicating that the Comcast and Time Warner agreement is not moving forward. Abrams also stated that Century Link has a new product called Prism and is interested in becoming a provider in the City of Maplewood. 5. MCC Family Expo Councilmember Abrams reported that the Family Event at the Maplewood Community Center was a wonderful event with a lot of Maplewood families participating. 6. Crumbling Roads Councilmember Cardinal reported on the crumbling road issue and that the comments from Engage Maplewood were not spectacular. Residents were encouraged to give comments on the proposed franchise fee that will be used to help fix the roads. 7. Gun Range Councilmember Cardinal reported on the issue with the gun range located in Maplewood and requested that City Manager Coleman place it on a future city council meeting agenda. Police Chief Schnell provided additional information on long term solutions for the gun range. 8. May 10 Councilmember Cardinal read a note honoring mothers for Mother’s Day on May 10th. 9. Teachers Councilmember Cardinal reported that Stephen Dombrosk, teacher at North High School and a Maplewood resident, Amy Hewett-Olatunde, at teacher at LEAP High School are amongst the ten finalists for teacher of the year in Minnesota. 10. Highway 35E & Highway 61 Closings Councilmember Cardinal requested City Engineer/Public Works Director Thompson give an update on the Highway 35E and Highway 61 closings. City Engineer/Public Works Packet Page Number 16 of 151 E2 April 27, 2015 City Council Meeting Minutes 16 Director Thompson informed the council and residents that the information on road closing can be found on Public Works Twitter page at maplewoodpw. 11. Rush Line Time Line Mayor Slawik reported on the time line for the Rush Line and that the meetings are now on cable. She also informed everyone that there will also be neighborhood meetings and encourage council members to attend the meetings. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:44 p.m. Packet Page Number 17 of 151 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works / City Engineer DATE: April 30, 2015 SUBJECT: Approval of Resolution Recognizing National Public Works Week: May 17-23, 2015 Introduction The council will consider adopting a resolution recognizing National Public Works Week for the week of May 17-23, 2015. Background This is an opportunity to recognize the importance public works plays in the daily lives of residents. Whether plowing snow, maintaining roads, ensuring the sewer systems are flowing, prepping park fields, engineering new streets & utilities, or responding to public concerns… each is a key component in providing quality services to the residents of Maplewood. At times many of these important tasks are taken for granted. This is an opportunity to recognize public works and its vital contributions to improving quality of life both nationally and within Maplewood. I would also like to recognize the City of Maplewood’s Public Works staff for its dedication in enhancing the health, safety, and quality of life for all of our residents. The dedicated group of Maplewood public works servants is as follows: NAME YEARS OF SERVICE IN PUBLIC WORKS ADAMS, DAVE 7 BRINK, TROY 14 BUCKLEY, BRENT 9 BURLINGAME, NATE 8 CHRISTENSON, SCOTT 8 CORTESI, LU 3 DEBILZAN, TOM 16 DUCHARME, JOHN 26 EDGE, DOUG 21 ENGSTROM, ANDY 12 HAAG, MARK 15 HAMRE, MILES 4 HAYS, TAMARA 4 HINNENKAMP, GARY 22 JAHN, DAVID 28 JAROSCH, JON 10 JONES, DON 16 F1 Packet Page Number 18 of 151 LINDBLOM, RANDY 27 LOVE, STEVE 7 MEISSNER, BRENT 7 NAGEL, BRYAN 27 NAUGHTON, JOHN 14 NORDQUIST, RICHARD 21 ORE, JORDAN 4 OSWALD, ERICK 28 PRIEM, STEVEN 19 RUIZ, RICARDO 4 RUNNING, BOB 10 SCHULTZ, SCOTT 17 SINDT, ANDREA 2 TEVLIN, TODD 14 THOMPSON, MICHAEL 10 WILBER, JEFF 3 WOEHRLE, MATT 10 XIONG, BOON 2 Budget Impact There is no cost or budget impact from this approval. Recommendation It is recommended that the City Council adopt the attached resolution recognizing National Public Works Week: May 17-23, 2015. Attachment 1. Resolution F1 Packet Page Number 19 of 151 CITY OF MAPLEWOOD RESOLUTION RECOGNIZING PUBLIC WORKS WEEK May 17 - 23, 2015 Whereas, public works services provided in our community are an integral part of our citizens’ everyday lives; and Whereas, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection; and Whereas, the health, safety and comfort of this community greatly depends on these facilities and services; and Whereas, the quality and effectiveness of these facilities, as well as their planning, design, and construction, are vitally dependent upon the efforts and skill of public works officials; and Whereas, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people’s attitude and understanding of the importance of the work they perform, Now, therefore, the City Council does hereby proclaim the week of May 17-23 as National Public Works Week in the City of Maplewood, Minnesota and do hereby call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. Approved by the Maplewood City Council this 11th day of May 2015. F1, Attachment 1 Packet Page Number 20 of 151 TO:Melinda Coleman, City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 550,380.74$ Checks # 94941 thru # 94958 dated 04/23/15 thru 04/28/15 315,672.69$ Disbursements via debits to checking account dated 04/20/15 thru 04/24/15 59,047.81$ Checks #94986 thru #95018 dated 04/27/15 thru 05/05/15 519,277.63$ Disbursements via debits to checking account dated 04/27/15 thru 05/01/15 1,444,378.87$ Total Accounts Payable 523,955.66$ Payroll Checks and Direct Deposits dated 04/24/15 999.75$ Payroll Deduction check # 9994536 thru #9994538 dated 04/24/15 524,955.41$ Total Payroll 1,969,334.28$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM May 5, 2015 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Packet Page Number 21 of 151 Check Description Amount 94941 03628 PAYROLL - HRS FOR 3/21 - 4/3 449.41 94942 04383 PAYROLL - HRS FOR 4/4 - 4/17 442.58 94943 00064 SECURITY OFFICER FOR MCC 4-19 140.00 94944 04137 KARATE INSTRUCTION JAN-APR 1,928.88 94945 00585 NET BILLABLE TICKETS - MARCH 374.10 94946 04206 ATTORNEY SERVICES - MAY 8,000.00 94947 05516 REIMB FOR SAFETY SHOES 3/26 199.00 94948 02728 PROJ 12-14 PROF SRVS THRU 03/31 2,320.07 02728 PROJ 14-01 PROF SRVS THRU 3/31 1,801.65 94949 00985 WASTEWATER - MAY 245,317.42 94950 02617 SECRUITY OFFICER FOR MCC 4-25 245.00 94951 05513 REIMB FOR MEALS,TAXI,LUGGAGE 236.13 94952 05345 SECURITY OFFICER FOR MCC 4-11 245.00 94953 01819 LOCAL PHONE SERVICE 03/15 - 04/14 715.36 94954 01941 AWARDS FOR BASKETBALL PROGRAMS 1,445.88 01941 AWARDS FOR BASKETBALL PROGRAMS 153.30 94955 05488 PREMIUM - LIFE,LTD,STD - APRIL 7,451.00 94956 01190 ELECTRIC & GAS UTILITY 4,332.63 01190 ELECTRIC UTILITY 3,229.90 01190 ELECTRIC & GAS UTILITY 391.25 01190 FIRE SIRENS 51.82 94957 01803 PARTS FOR STREET SWEEPERS 3,662.80 94958 03860 GENMEGA 2500 SERIES ATM MACHINE 1,385.00 94959 03453 ESCROW RELEASE 2074 EDGERTON ST 303.53 94960 05369 CLEANING SUPPLIES - CITY HALL 110.80 05369 CLEANING SUPPLIES - PARK MAINT 50.16 94961 02263 BOARDING & DESTRUCTION FEES-MARCH 576.50 94962 00942 JANITORIAL SERVICES - APRIL 2,776.00 94963 03818 MONTHLY PREMIUM - MAY 164,392.35 94964 03886 NOTARY APPLICATION - ANDREA SINDT 120.00 94965 01089 QTR UNEMPLOYMENT - 1ST QTR 3,626.34 94966 05200 EDGERTON VBALL CLINIC 330.00 94967 05496 LEADERSHIP CONSULTING/COACHING 300.00 94968 00001 REFUND J LEDUC FOR TRANS MEDIC 524.00 94969 00001 REFUND WINDOW STORE PERMIT 121.00 94970 00001 REFUND R PETSCHEL FOR TRANS MEDIC 92.17 94971 00001 REFUND N HALLINAN FOR TRANS MEDIC 89.02 94972 00001 REFUND F MORELLI FOR TRANS MEDIC 86.30 94973 00001 REFUND H CARLSON FOR TRANS MEDIC 85.35 94974 00001 REFUND H MUNSON JR TRANS MEDIC 75.36 94975 00001 REFUND K TRANTOW TRANS MEDIC 75.28 94976 00001 REFUND S NICHOLS HP BENEFIT 20.00 94977 00001 REFUND S WEGLEITNER BCBS BENEFIT 20.00 94978 02008 SALT BRINE 70.20 94979 02001 PHONE SERVICE - MARCH 2,757.70 94980 01565 PARTS STREET SWEEPERS 714 & 703 1,634.70 94981 05342 PROJ 09-09 EMPSTC PMT#7 85,360.23 94982 03598 REIMB- MEALS/GAS FOR DRIVE TRAINING 151.34 94983 01669 FORFEITED VEHICLE TOWING 100.00 01669 FORFEITED VEHICLE TOWING 70.00 01669 FORFEITED VEHICLE TOWING 70.00 01669 VEHICLE TOWING 70.00 94984 01698 1ST QTR PMT 2015 184.98 94985 05013 HVAC MAINTENANCE - CITY HALL 728.75 05013 HVAC MAINTENANCE - FIRE STATION 3 252.75 04/28/2015 GREATER TWIN CITIES UNITED WAY 04/28/2015 YALE MECHANICAL LLC 04/28/2015 YALE MECHANICAL LLC H A KANTRUD 04/28/2015 TAMMI HAYS 04/28/2015 PAETEC 04/28/2015 PATRICK TROPHIES 04/28/2015 TWIN CITIES TRANSPORT & 04/28/2015 XCEL ENERGY 04/23/2015 JACOB CAPISTRANT 04/28/2015 MARK ALDRIDGE 04/28/2015 THE EDGE MARTIAL ARTS Check Register City of Maplewood 04/24/2015 Date Vendor 04/23/2015 JOHN CAPISTRANT 04/28/2015 GOPHER STATE ONE-CALL 04/28/2015 KIMLEY-HORN & ASSOCIATES INC 04/28/2015 KIMLEY-HORN & ASSOCIATES INC 04/28/2015 METROPOLITAN COUNCIL 04/28/2015 04/28/2015 SUN LIFE FINANCIAL 04/28/2015 XCEL ENERGY 04/28/2015 XCEL ENERGY 04/28/2015 PATRICK TROPHIES 04/28/2015 ALESIA METRY 04/28/2015 MARIA MULVIHILL 04/28/2015 PARKER OLDING 04/28/2015 ABSOLUTE ATM 04/28/2015 MYRON BJORNSTAD 04/28/2015 CINTAS CORPORATION #470 04/28/2015 XCEL ENERGY 04/28/2015 ZARNOTH BRUSH WORKS, INC. 04/28/2015 MEDICA 04/28/2015 MN SECRETARY OF STATE - NOTARY 04/28/2015 MN UC FUND 04/28/2015 CINTAS CORPORATION #470 04/28/2015 HILLCREST ANIMAL HOSPITAL PA 04/28/2015 MARSDEN BLDG MAINTENANCE CO 04/28/2015 ONE TIME VENDOR 04/28/2015 ONE TIME VENDOR 04/28/2015 ONE TIME VENDOR 04/28/2015 MN VOLLEYBALL HEADQUARTERS 04/28/2015 KAREN OLSON 04/28/2015 ONE TIME VENDOR 04/28/2015 ONE TIME VENDOR 04/28/2015 ONE TIME VENDOR 04/28/2015 ONE TIME VENDOR 04/28/2015 ONE TIME VENDOR 04/28/2015 ONE TIME VENDOR 04/28/2015 ONE TIME VENDOR 04/28/2015 TERRA GENERAL CONTRACTORS 04/28/2015 PAUL THEISEN 04/28/2015 RAMSEY COUNTY PUBLIC WORKS 04/28/2015 CITY OF ROSEVILLE 04/28/2015 SWEEPER SERVICES 04/28/2015 TWIN CITIES TRANSPORT & 04/28/2015 TWIN CITIES TRANSPORT & 04/28/2015 TWIN CITIES TRANSPORT & G1, Attachments Packet Page Number 22 of 151 05013 HVAC MAINTENANCE - FIRE STATION 2 252.75 05013 HVAC MAINTENANCE - PARK MAINT 248.75 05013 HVAC MAINTENANCE - NATURE CTR 136.2504/28/2015 YALE MECHANICAL LLC 550,380.7445Checks in this report. 04/28/2015 YALE MECHANICAL LLC 04/28/2015 YALE MECHANICAL LLC G1, Attachments Packet Page Number 23 of 151 Settlement Date Payee Description Amount 4/20/2015 MN State Treasurer Drivers License/Deputy Registrar 24,648.12 4/21/2015 MN State Treasurer Drivers License/Deputy Registrar 46,246.62 4/22/2015 MN State Treasurer Drivers License/Deputy Registrar 42,528.50 4/23/2015 MN State Treasurer Drivers License/Deputy Registrar 60,619.07 4/24/2015 MN State Treasurer Drivers License/Deputy Registrar 43,538.76 4/24/2015 MN Dept of Natural Resources DNR electronic licenses 1,937.50 4/24/2015 US Bank VISA One Card*Purchasing card items 47,182.71 4/21/2015 MN Dept of Revenue Fuel Tax 441.47 4/20/2015 MN Dept of Revenue Sales Tax 11,062.00 4/24/2015 Optum Health DCRP & Flex plan payments 2,155.23 4/22/2015 Delta Dental Dental Premium 1,821.71 4/24/2015 ICMA (Vantagepointe)Deferred Compensation 4,057.00 4/24/2015 Voya - State Plan Deferred Compensation 30,434.00 316,672.69 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 24 of 151 Transaction Date Posting Date Merchant Name Transaction Amount Name 04/07/2015 04/09/2015 KEEPRS INC 2 $385.30 CLINT ABEL 04/16/2015 04/17/2015 UNIFORMS UNLIMITED INC.$33.99 CLINT ABEL 04/10/2015 04/13/2015 UNIFORMS UNLIMITED INC.$62.97 MARK ALDRIDGE 04/04/2015 04/06/2015 DLX FOR BUSINESS ($11.71)GAYLE BAUMAN 04/08/2015 04/10/2015 PAKOR, INC.$446.76 REGAN BEGGS 04/10/2015 04/13/2015 UNIFORMS UNLIMITED INC.$58.94 STANLEY BELDE 04/09/2015 04/10/2015 NOVELTY $152.35 OAKLEY BIESANZ 04/10/2015 04/13/2015 THE MULCH STORE $170.33 OAKLEY BIESANZ 04/15/2015 04/16/2015 TARGET 00000687 $53.14 OAKLEY BIESANZ 04/15/2015 04/16/2015 BLUE RIBBON BAIT #1 $16.04 OAKLEY BIESANZ 04/15/2015 04/16/2015 SUNRAY TRUE VALUE $7.37 OAKLEY BIESANZ 03/28/2015 04/08/2015 DUNKIN DONUTS.COM ($15.00)NEIL BRENEMAN 04/06/2015 04/07/2015 FACEBOOK 7SD4H6SGN2 $14.95 NEIL BRENEMAN 04/15/2015 04/16/2015 PLYMOUTH PLAYHOUSE-ECOMM $282.50 NEIL BRENEMAN 04/15/2015 04/16/2015 PLYMOUTH PLAYHOUSE-ECOMM $282.50 NEIL BRENEMAN 04/09/2015 04/10/2015 HENRIKSEN ACE HARDWARE $36.51 TROY BRINK 04/09/2015 04/10/2015 VIKING INDUSTRIAL CENTER $51.15 TROY BRINK 04/09/2015 04/13/2015 GARY CARLSON EQUIPMENT $312.62 TROY BRINK 04/09/2015 04/13/2015 SEARS ROEBUCK 1122 $226.95 TROY BRINK 04/09/2015 04/13/2015 NAPA STORE 3279016 $8.58 TROY BRINK 04/09/2015 04/13/2015 THE HOME DEPOT 2801 $181.82 TROY BRINK 04/16/2015 04/17/2015 MENARDS MAPLEWOOD $9.39 TROY BRINK 04/13/2015 04/14/2015 MENARDS MAPLEWOOD $38.37 BRENT BUCKLEY 04/02/2015 04/06/2015 UPS (800) 811-1648 $33.43 DANIEL BUSACK 04/08/2015 04/10/2015 SUSTEEN INC $699.00 DANIEL BUSACK 04/08/2015 04/10/2015 THE HOME DEPOT 2801 $106.05 DANIEL BUSACK 04/10/2015 04/13/2015 NAPA STORE 3279016 $48.99 JOHN CAPISTRANT 04/10/2015 04/13/2015 EMERGENCY AUTOMOTIVE $129.00 JOHN CAPISTRANT 04/03/2015 04/06/2015 STREICHER'S MPLS ($29.99)JOHN CARNES 04/06/2015 04/07/2015 MENARDS OAKDALE $69.98 SCOTT CHRISTENSON 04/06/2015 04/08/2015 ELECTRIC MOTOR REPAIR INC $314.36 SCOTT CHRISTENSON 04/08/2015 04/09/2015 VIKING ELECTRIC-CREDIT DE ($10.75)SCOTT CHRISTENSON 04/08/2015 04/09/2015 CUMMINS NPOWER LLC $165.06 SCOTT CHRISTENSON 04/08/2015 04/10/2015 G&K SERVICES AR $303.98 SCOTT CHRISTENSON 04/08/2015 04/10/2015 THE HOME DEPOT 2801 $101.78 SCOTT CHRISTENSON 04/10/2015 04/13/2015 MINVALCO INC $970.46 SCOTT CHRISTENSON 04/15/2015 04/16/2015 VIKING ELECTRIC-CREDIT DE $389.25 SCOTT CHRISTENSON 04/16/2015 04/17/2015 CUB FOODS #1599 $35.96 KERRY CROTTY 04/03/2015 04/06/2015 G&K SERVICES AR $27.16 CHARLES DEAVER 04/04/2015 04/06/2015 THE HOME DEPOT 2810 $4.49 CHARLES DEAVER 04/07/2015 04/08/2015 FRATTALLONES WOODBURY AC $9.41 CHARLES DEAVER 04/07/2015 04/08/2015 HENRIKSEN ACE HARDWARE $33.60 CHARLES DEAVER 04/09/2015 04/10/2015 STATE SUPPLY ($8.07)CHARLES DEAVER 04/10/2015 04/13/2015 FRATTALLONES WOODBURY AC $7.49 CHARLES DEAVER 04/16/2015 04/17/2015 DALCO ENTERPRISES, INC $27.54 CHARLES DEAVER 04/02/2015 04/06/2015 ADOLPH KIEFER AND ASSOCIA $433.80 TOM DOUGLASS 04/03/2015 04/06/2015 FASTENAL COMPANY01 $216.18 TOM DOUGLASS 04/06/2015 04/07/2015 WW GRAINGER $131.14 TOM DOUGLASS 04/07/2015 04/08/2015 NUCO2 $175.66 TOM DOUGLASS 04/07/2015 04/08/2015 NUCO2 $185.26 TOM DOUGLASS 04/07/2015 04/08/2015 NUCO2 $173.92 TOM DOUGLASS 04/07/2015 04/08/2015 NUCO2 $205.00 TOM DOUGLASS 04/07/2015 04/08/2015 NUCO2 $148.81 TOM DOUGLASS 04/07/2015 04/08/2015 NUCO2 $188.16 TOM DOUGLASS 04/08/2015 04/09/2015 COMMERCIAL POOL & SPA SUP $454.40 TOM DOUGLASS G1, Attachments Packet Page Number 25 of 151 04/08/2015 04/10/2015 G&K SERVICES AR $426.28 TOM DOUGLASS 04/10/2015 04/13/2015 THE HOME DEPOT 2801 $24.12 TOM DOUGLASS 04/09/2015 04/10/2015 PRICE CHOOPER WRISTBANDS $767.69 CHRISTINE EVANS 04/03/2015 04/06/2015 IN *BECKER FIRE & SAFETY $90.00 PAUL E EVERSON 04/16/2015 04/17/2015 TARGET 00011858 $62.74 SHANN FINWALL 04/03/2015 04/06/2015 METRO SALES INC.$906.00 MYCHAL FOWLDS 04/07/2015 04/07/2015 SPRINT *WIRELESS $68.86 MYCHAL FOWLDS 04/08/2015 04/09/2015 IDU*INSIGHT PUBLIC SEC $1,182.86 MYCHAL FOWLDS 04/09/2015 04/10/2015 LINE 1 PARTNERS INC $650.04 MYCHAL FOWLDS 04/10/2015 04/13/2015 AT&T*BILL PAYMENT $37.00 MYCHAL FOWLDS 04/03/2015 04/06/2015 IDU*INSIGHT PUBLIC SEC $1,694.07 NICK FRANZEN 04/08/2015 04/08/2015 AMAZON MKTPLACE PMTS $27.98 NICK FRANZEN 04/09/2015 04/10/2015 IDU*INSIGHT PUBLIC SEC $571.60 NICK FRANZEN 04/10/2015 04/13/2015 HP DIRECT-PUBLICSECTOR $1,057.54 NICK FRANZEN 04/11/2015 04/13/2015 IDU*INSIGHT PUBLIC SEC ($344.17)NICK FRANZEN 04/12/2015 04/13/2015 IDU*INSIGHT PUBLIC SEC $3,697.08 NICK FRANZEN 04/14/2015 04/15/2015 IDU*INSIGHT PUBLIC SEC $201.98 NICK FRANZEN 04/14/2015 04/15/2015 IDU*INSIGHT PUBLIC SEC $344.17 NICK FRANZEN 04/14/2015 04/15/2015 IDU*INSIGHT PUBLIC SEC $213.87 NICK FRANZEN 04/15/2015 04/16/2015 IDU*INSIGHT PUBLIC SEC $142.90 NICK FRANZEN 04/13/2015 04/14/2015 AM LEONARD $108.48 VIRGINIA GAYNOR 04/13/2015 04/15/2015 THE HOME DEPOT 2801 $55.60 VIRGINIA GAYNOR 04/16/2015 04/17/2015 FEDEXOFFICE 00006171 $53.37 CAROLE GERNES 04/03/2015 04/06/2015 JAKE'S MARKETPLACE INC $2.95 JAN GREW HAYMAN 04/03/2015 04/06/2015 JAKE'S MARKETPLACE INC $5.00 JAN GREW HAYMAN 04/09/2015 04/14/2015 PRAIRIE MOON $12.50 JAN GREW HAYMAN 04/14/2015 04/15/2015 MICHAELS STORES 5721 $7.99 JAN GREW HAYMAN 04/14/2015 04/15/2015 HANCOCK FABRICS 1794 $6.40 JAN GREW HAYMAN 04/07/2015 04/08/2015 VZWRLSS*APOCC VISN $97.45 KAREN HAAG 04/14/2015 04/16/2015 RED WING SHOE #729 $195.49 MILES HAMRE 04/03/2015 04/06/2015 THE HOME DEPOT 2801 $46.50 TAMARA HAYS 04/08/2015 04/09/2015 UNIFORMS UNLIMITED INC.$7.99 STEVEN HIEBERT 04/03/2015 04/06/2015 HENRIKSEN ACE HARDWARE ($3.50)GARY HINNENKAMP 04/03/2015 04/06/2015 HENRIKSEN ACE HARDWARE $12.48 GARY HINNENKAMP 04/08/2015 04/09/2015 HEJNY RENTAL INC $79.38 GARY HINNENKAMP 04/09/2015 04/10/2015 TARGET 00011858 $48.20 TIMOTHY HOFMEISTER 04/08/2015 04/09/2015 FIRST SHRED $13.00 RON HORWATH 04/16/2015 04/17/2015 ARC*SERVICES/TRAINING $27.00 RON HORWATH 04/09/2015 04/10/2015 PAWFECTION $10.48 ANN HUTCHINSON 04/15/2015 04/16/2015 LAKESHORE LEARNING #41 $104.69 ANN HUTCHINSON 04/04/2015 04/06/2015 DLX FOR BUSINESS ($11.00)MARY JACKSON 04/02/2015 04/06/2015 THE HOME DEPOT 2801 $88.91 DAVID JAHN 04/09/2015 04/13/2015 THE HOME DEPOT 2801 $25.94 DAVID JAHN 04/09/2015 04/13/2015 HOMEDEPOT.COM $193.32 DAVID JAHN 04/10/2015 04/13/2015 DALCO ENTERPRISES, INC $849.17 DAVID JAHN 04/16/2015 04/17/2015 BATTERIES PLUS #31 $16.71 AMANDA JASKOWIAK 04/09/2015 04/10/2015 JOHN DEERE LANDSCAPES530 $18.90 KEVIN JOHNSON 04/15/2015 04/16/2015 JOHN DEERE LANDSCAPES530 $105.44 DON JONES 04/09/2015 04/10/2015 ACT*GTS EDUCATIONAL EV $500.00 LOIS KNUTSON 04/10/2015 04/13/2015 FIRST SHRED $80.30 LOIS KNUTSON 04/13/2015 04/14/2015 CUB FOODS #1599 $66.45 LOIS KNUTSON 04/14/2015 04/14/2015 PANERA BREAD #601305 $17.43 LOIS KNUTSON 04/14/2015 04/14/2015 PANERA BREAD #601305 $53.55 LOIS KNUTSON 04/15/2015 04/16/2015 FREDPRYOR CAREERTRACK $99.00 LOIS KNUTSON 04/07/2015 04/09/2015 FSMN/MENUETTA $1,531.62 JASON KREGER 04/08/2015 04/10/2015 GARMIN INTERNATIONAL $509.94 JASON KREGER G1, Attachments Packet Page Number 26 of 151 04/10/2015 04/13/2015 MOTION COMPUTING INC $159.00 JASON KREGER 04/16/2015 04/16/2015 WWW.NEWEGG.COM $80.85 JASON KREGER 04/16/2015 04/16/2015 WWW.NEWEGG.COM $79.00 JASON KREGER 04/16/2015 04/17/2015 BEST BUY MHT 00000109 $58.91 JASON KREGER 04/03/2015 04/06/2015 SCHULER SHOES $329.90 DAVID KVAM 04/03/2015 04/06/2015 UNIFORMS UNLIMITED INC.$139.99 DAVID KVAM 04/09/2015 04/10/2015 UNIFORMS UNLIMITED INC.$11.25 DAVID KVAM 04/10/2015 04/13/2015 UNIFORMS UNLIMITED INC.$948.50 DAVID KVAM 04/10/2015 04/13/2015 UNIFORMS UNLIMITED INC.$55.50 DAVID KVAM 04/13/2015 04/13/2015 COMCAST CABLE COMM $62.82 DAVID KVAM 04/13/2015 04/14/2015 CUB FOODS #1599 $7.99 DAVID KVAM 04/14/2015 04/15/2015 CUB FOODS #1599 $35.96 DAVID KVAM 04/14/2015 04/15/2015 UNIFORMS UNLIMITED INC.$145.45 DAVID KVAM 04/06/2015 04/08/2015 ASPEN MILLS INC.$98.85 STEVE LUKIN 04/07/2015 04/08/2015 AIRGASS NORTH $147.21 STEVE LUKIN 04/07/2015 04/08/2015 AIRGASS NORTH $59.55 STEVE LUKIN 04/08/2015 04/08/2015 MAS MODERN MARKETING $172.76 STEVE LUKIN 04/10/2015 04/13/2015 EMERGENCY APPARATUS MAINT $467.31 STEVE LUKIN 04/13/2015 04/13/2015 COMCAST CABLE COMM $143.77 STEVE LUKIN 04/13/2015 04/14/2015 UNIFORMS UNLIMITED INC.$172.97 KATHERINE LYNCH 04/15/2015 04/17/2015 REI 42 ROSEVILLE $105.00 KATHERINE LYNCH 04/16/2015 04/16/2015 GALLS INTERN*$174.99 KATHERINE LYNCH 04/02/2015 04/06/2015 THE SALVATION ARMY 11 $38.52 ALESIA METRY 04/15/2015 04/17/2015 ASPEN MILLS INC.$19.28 BRIAN MICHELETTI 04/09/2015 04/13/2015 EVEREST EMERGENCY VEHICLE $5.40 MICHAEL MONDOR 04/10/2015 04/13/2015 BEST BUY MHT 00000109 $165.47 MICHAEL MONDOR 04/14/2015 04/15/2015 CUB FOODS #1599 $12.44 MICHAEL MONDOR 04/15/2015 04/16/2015 CUB FOODS #1599 $3.49 MICHAEL MONDOR 04/07/2015 04/09/2015 THE HOME DEPOT 2801 $9.54 MICHAEL NYE 04/08/2015 04/10/2015 THE HOME DEPOT 2801 $44.19 MICHAEL NYE 04/09/2015 04/09/2015 AMAZON.COM $44.39 MICHAEL NYE 04/08/2015 04/10/2015 OFFICE DEPOT #1090 $117.31 MARY KAY PALANK 04/08/2015 04/10/2015 OFFICE DEPOT #1078 $3.49 MARY KAY PALANK 04/09/2015 04/13/2015 OFFICE DEPOT #1090 $92.68 MARY KAY PALANK 04/15/2015 04/17/2015 OFFICE DEPOT #1090 $55.81 MARY KAY PALANK 04/02/2015 04/06/2015 COMO LUBE & SUPPLIES $88.38 STEVEN PRIEM 04/03/2015 04/06/2015 AN FORD WHITE BEAR LAK $238.88 STEVEN PRIEM 04/06/2015 04/07/2015 CARPENTERS SMALL E $13.92 STEVEN PRIEM 04/06/2015 04/07/2015 EMERGENCY AUTOMOTIVE $76.30 STEVEN PRIEM 04/06/2015 04/07/2015 AN FORD WHITE BEAR LAK $4.10 STEVEN PRIEM 04/07/2015 04/08/2015 FACTORY MTR PTS #1 $335.55 STEVEN PRIEM 04/07/2015 04/08/2015 AUTO PLUS LITTLE CANADA $4.90 STEVEN PRIEM 04/07/2015 04/08/2015 AUTO PLUS LITTLE CANADA $51.78 STEVEN PRIEM 04/07/2015 04/08/2015 MTI $179.52 STEVEN PRIEM 04/07/2015 04/09/2015 PERFORMANCE TRANSMISSI $127.50 STEVEN PRIEM 04/07/2015 04/09/2015 WHEELCO BRAKE &SUPPLY $53.79 STEVEN PRIEM 04/08/2015 04/09/2015 KATH FUEL OFFICE $105.96 STEVEN PRIEM 04/09/2015 04/10/2015 AUTO PLUS LITTLE CANADA $126.91 STEVEN PRIEM 04/13/2015 04/14/2015 BAUER BUILT TIRE 18 $188.12 STEVEN PRIEM 04/14/2015 04/15/2015 BAUER BUILT TIRE 18 $1,212.80 STEVEN PRIEM 04/15/2015 04/16/2015 AUTO PLUS LITTLE CANADA $194.81 STEVEN PRIEM 04/15/2015 04/16/2015 BAUER BUILT TIRE 18 $192.80 STEVEN PRIEM 04/15/2015 04/17/2015 KREMER SERVICES $608.51 STEVEN PRIEM 04/13/2015 04/14/2015 HAFELE AMERICA CO $599.60 KELLY PRINS 04/14/2015 04/15/2015 THERMO DYNE INC $836.00 KELLY PRINS 04/15/2015 04/16/2015 WW GRAINGER $335.72 KELLY PRINS G1, Attachments Packet Page Number 27 of 151 04/08/2015 04/10/2015 PIONEER PRESS ADVERTISING $1,037.25 TERRIE RAMEAUX 04/10/2015 04/13/2015 THE MCDOWELL AGENCY $164.95 TERRIE RAMEAUX 04/10/2015 04/13/2015 MINNESOTA OCCUPATIONAL HE $291.00 TERRIE RAMEAUX 04/03/2015 04/06/2015 HILLYARD INC MINNEAPOLIS $851.88 MICHAEL REILLY 04/08/2015 04/09/2015 DALCO ENTERPRISES, INC $293.47 MICHAEL REILLY 04/07/2015 04/08/2015 LES MILLS WEST COAST INC $270.00 LORI RESENDIZ 04/10/2015 04/13/2015 G&K SERVICES AR $98.74 LORI RESENDIZ 04/11/2015 04/13/2015 POWDER BLUE PRODUCTIONS $26.70 LORI RESENDIZ 04/14/2015 04/15/2015 CTC*CONSTANTCONTACT.COM $60.00 AUDRA ROBBINS 04/16/2015 04/17/2015 CUB FOODS, INC.$69.21 AUDRA ROBBINS 04/03/2015 04/06/2015 JOHN DEERE LANDSCAPES530 $2.44 ROBERT RUNNING 04/08/2015 04/09/2015 MOGREN LANDSCAPING $117.00 ROBERT RUNNING 04/09/2015 04/10/2015 JOHN DEERE LANDSCAPES530 $148.04 ROBERT RUNNING 04/10/2015 04/13/2015 GARY CARLSON EQUIPMENT $277.32 ROBERT RUNNING 04/10/2015 04/13/2015 MENARDS MAPLEWOOD $6.38 ROBERT RUNNING 04/07/2015 04/08/2015 LILLIE SUBURBAN NEWSPAPER $67.50 DEB SCHMIDT 04/14/2015 04/15/2015 GETTY IMAGES $1,568.00 DEB SCHMIDT 04/14/2015 04/16/2015 LILLIE SUBURBAN NEWSPAPER $732.20 DEB SCHMIDT 04/15/2015 04/16/2015 AT&T*BILL PAYMENT $53.10 DEB SCHMIDT 04/08/2015 04/08/2015 CLAMCASE, LLC $159.00 PAUL SCHNELL 04/03/2015 04/06/2015 G&K SERVICES AR $725.10 SCOTT SCHULTZ 04/04/2015 04/08/2015 CINTAS 60A SAP $192.90 SCOTT SCHULTZ 04/04/2015 04/08/2015 CINTAS 60A SAP $169.06 SCOTT SCHULTZ 04/14/2015 04/15/2015 REPUBLIC SERVICES TRASH $173.25 SCOTT SCHULTZ 04/06/2015 04/07/2015 TARGET 00011858 $18.31 CAITLIN SHERRILL 04/09/2015 04/10/2015 PARTY CITY #768 $6.41 CAITLIN SHERRILL 04/11/2015 04/13/2015 CUB FOODS #1599 $30.42 CAITLIN SHERRILL 04/06/2015 04/07/2015 THOMSON WEST*TCD $321.41 MICHAEL SHORTREED 04/08/2015 04/09/2015 UNIFORMS UNLIMITED INC.$238.49 MICHAEL SHORTREED 04/15/2015 04/16/2015 UNIFORMS UNLIMITED INC.$7.50 MICHAEL SHORTREED 04/13/2015 04/15/2015 OFFICE DEPOT #1090 $55.93 ANDREA SINDT 04/09/2015 04/10/2015 PRAIRIE BOOKS LLC $15.06 CHRISTINE SOUTTER 04/13/2015 04/15/2015 SCS LTD $120.65 CHRISTINE SOUTTER 04/04/2015 04/06/2015 GOPHER SPORT $87.61 JAMES TAYLOR 04/10/2015 04/13/2015 MINNESOTA YOUTH ATHLETIC $1,600.00 JAMES TAYLOR 04/16/2015 04/17/2015 U OF M CCE NONCREDIT $235.00 MICHAEL THOMPSON 04/15/2015 04/17/2015 OFFICE DEPOT #1090 $28.97 KAREN WACHAL 04/10/2015 04/13/2015 UNIFORMS UNLIMITED INC.$205.11 JAY WENZEL 04/16/2015 04/17/2015 UNIFORMS UNLIMITED INC.$140.40 JAY WENZEL 04/02/2015 04/06/2015 OFFICE DEPOT #1090 $74.97 TAMMY WYLIE 04/08/2015 04/09/2015 PUBLIC AGENCY TRAINING C $395.00 TAMMY WYLIE 04/08/2015 04/10/2015 DRURY INN ST LOUIS AP $242.76 TAMMY WYLIE 04/09/2015 04/13/2015 SAFARILAND, LLC $375.00 TAMMY WYLIE 04/09/2015 04/13/2015 TEST EQUIPMENT DEPOT $123.09 TAMMY WYLIE 04/10/2015 04/13/2015 OFFICE DEPOT #1090 $54.67 TAMMY WYLIE $47,182.71 G1, Attachments Packet Page Number 28 of 151 Check Description Amount 94986 01691 REGISTRATION GABRIEL & DEMULLING 240.00 94987 05234 CAR WASHES - MARCH/APRIL 236.01 94988 02149 MARKETING & ADVERTISING - APRIL 4,000.00 94989 04311 REIMB FOR K-9 BOARDING 4/17 - 4/18 58.00 94990 00870 REIMB FOR MILEAGE 4/22 44.28 94991 02696 REPLACE LAMPS-PARKING LOTS/GAS 618.55 94992 02091 REIMB FOR SAFETY SHOES 4/21 154.76 94993 01190 ELECTRIC & GAS UTILITY 20,782.30 01190 ELECTRIC & GAS UTILITY 9,805.15 94994 05519 PRESENTATION AT OUTDOOR EXPO 400.00 94995 05514 CLEANING OF CITY HALL ENTRANCE 225.00 94996 03645 EMERGENCY GENERATOR RENTAL-1902 1,037.50 94997 00003 ESCROW MOSER HOMES 1300 MCKNIGHT 1,052.63 94998 00003 ESCROW REL DERRICK BLDG 2696 HAZ 500.00 94999 05518 DATA PRACTICES WORKSHOP TRAINING 15.00 95000 02929 LTC MONTHLY PREMIUM - MAY 244.14 95001 05313 PD BUSINESS CARDS-JARED PETERSON 88.74 95002 05522 CATERING RECEPTION MCC 1,008.37 95003 00750 ESCROW RELEASE 2625 LARPENTEUR 503.96 95004 04992 2014 AUDIT 9,625.00 95005 00816 325 - WHEEL ALIGNMENT 156.74 95006 00857 CLERKS CONFERENCE JUNE 24-26 250.00 95007 02948 COUNCIL/STAFF RETREAT 992.00 95008 01126 MONTHLY PREMIUM - MAY 480.00 95009 00001 REFUND K HAGLE OVER PD 94.75 95010 00001 ST PAULS MONASTERY TRANS MEDIC 82.50 95011 00001 REFUND C MCLEAN CLASS CANCELLED 68.00 95012 00001 REFUND A SOVA BCBS BENEFIT 26.79 95013 00001 REFUND J BOYD HP CREDITS 20.00 95014 01341 ANNUAL BANQUET (4)64.00 95015 01418 VENDING MACHINE SUPPLIES 338.03 01418 CONCESSIONS 159.06 01418 MDSE FOR RESALE 108.16 01418 EGG HUNT BREAKFAST & CANDY 97.23 01418 COFFEE SUPPLIES FOR SENIOR PROG 32.49 95016 03879 EMS FEES - MAY 738.67 95017 01836 CAD FEE JAN - MARCH 2,700.00 95018 05382 MARKETING FOR CITY 4/1 - 4/17 2,000.00 05/05/2015 ONE TIME VENDOR COIT COMMERCIAL SERVICES 05/05/2015 59,047.8133Checks in this report. 05/05/2015 XCEL ENERGY 05/05/2015 AUDUBON CTR OF THE NORTH WOODS 05/05/2015 ESCROW REFUND 05/05/2015 KIM GIBEAU 05/05/2015 GLTC PREMIUM PAYMENTS 05/05/2015 Check Register City of Maplewood 05/01/2015 Date Vendor 04/27/2015 USPCA REGION 18 05/05/2015 XCEL ENERGY 05/05/2015 RANDY LINDBLOM 05/05/2015 MUSKA ELECTRIC CO 05/05/2015 JOHN NAUGHTON 05/05/2015 BOLER EXPRESS CAR WASH 05/05/2015 HEIDI CAREY 05/05/2015 JOSEPH DEMULLING CUMMINS NPOWER LLC 05/05/2015 ESCROW REFUND 05/05/2015 KERN, DEWENTER, VIERE, LTD 05/05/2015 KREMER SERVICES, LLC 05/05/2015 MN HUMANITIES CENTER 05/05/2015 NCPERS MINNESOTA 05/05/2015 ONE TIME VENDOR 05/05/2015 LEAGUE OF MINNESOTA CITIES 05/05/2015 GRAPHIC DESIGN, INC. 05/05/2015 GREEN MILL CATERING 05/05/2015 JAMES STEELE CONSTRUCTION 05/05/2015 ONE TIME VENDOR 05/05/2015 RAMSEY CO FIRE CHIEFS ASSN 05/05/2015 SAM'S CLUB DIRECT 05/05/2015 ONE TIME VENDOR 05/05/2015 ONE TIME VENDOR 05/05/2015 SAM'S CLUB DIRECT 05/05/2015 SANSIO 05/05/2015 ST PAUL, CITY OF 05/05/2015 SAM'S CLUB DIRECT 05/05/2015 SAM'S CLUB DIRECT 05/05/2015 SAM'S CLUB DIRECT 05/05/2015 TURNING POINT CONSULTING GROUP G1, Attachments Packet Page Number 29 of 151 Settlement Date Payee Description Amount 4/27/2015 MN State Treasurer Drivers License/Deputy Registrar 47,802.64 4/27/2015 U.S. Treasurer Federal Payroll Tax 99,562.39 4/27/2015 P.E.R.A.P.E.R.A.100,497.05 4/28/2015 MN State Treasurer Drivers License/Deputy Registrar 23,823.75 4/28/2015 MidAmerica HRA Flex plan 22,883.42 4/28/2015 Labor Unions Union Dues 3,654.40 4/28/2015 MN State Treasurer State Payroll Tax 20,144.47 4/29/2015 MN State Treasurer Drivers License/Deputy Registrar 78,801.50 4/29/2015 Delta Dental Dental Premium 1,428.11 4/30/2015 MN State Treasurer Drivers License/Deputy Registrar 22,932.00 5/1/2015 MN State Treasurer Drivers License/Deputy Registrar 94,962.36 5/1/2015 MN Dept of Natural Resources DNR electronic licenses 2,413.94 5/1/2015 Optum Health DCRP & Flex plan payments 291.66 5/1/2015 US Bank Merchant Services Credit Card Billing fee 79.94 519,277.63 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 30 of 151 CHECK #CHECK DATE EMPLOYEE NAME 04/24/15 COLEMAN, MELINDA 5,425.56 04/24/15 FUNK, MICHAEL 4,679.30 04/24/15 KOPPEN, MARVIN 430.99 04/24/15 SLAWIK, NORA 489.68 04/24/15 CARDINAL, ROBERT 430.99 04/24/15 JUENEMANN, KATHLEEN 430.99 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 04/24/15 ABRAMS, MARYLEE 430.99 04/24/15 ANDERSON, CAROLE 1,448.18 04/24/15 RAMEAUX, THERESE 3,417.45 04/24/15 BAUMAN, GAYLE 4,852.91 2,380.50 04/24/15 KNUTSON, LOIS 2,503.61 04/24/15 CHRISTENSON, SCOTT 3,777.88 04/24/15 OSWALD, BRENDA 1,942.62 04/24/15 JAHN, DAVID 2,277.97 04/24/15 BURLINGAME, SARAH 04/24/15 SPANGLER, EDNA 1,372.06 04/24/15 CRAWFORD, LEIGH 1,888.37 04/24/15 HAAG, KAREN 4,633.49 04/24/15 SCHMIDT, DEBORAH 3,221.40 04/24/15 ARNOLD, AJLA 765.98 04/24/15 BEGGS, REGAN 1,718.40 04/24/15 DEBILZAN, JUDY 2,257.97 04/24/15 RUEB, JOSEPH 3,180.20 04/24/15 WEAVER, KRISTINE 2,507.39 04/24/15 CORCORAN, THERESA 2,022.60 04/24/15 RICHTER, CHARLENE 1,133.02 04/24/15 VITT, SANDRA 1,059.42 04/24/15 MOY, PAMELA 1,616.30 04/24/15 OSTER, ANDREA 2,027.02 04/24/15 LARSON, MICHELLE 2,020.38 04/24/15 MECHELKE, SHERRIE 1,212.22 04/24/15 ZAPPA, ANDREW 2,001.94 04/24/15 ABEL, CLINT 3,177.51 04/24/15 THOMFORDE, FAITH 1,751.58 04/24/15 WYLIE, TAMMY 1,734.73 04/24/15 SCHNELL, PAUL 5,061.14 04/24/15 SHORTREED, MICHAEL 4,351.97 04/24/15 KVAM, DAVID 4,478.68 04/24/15 PALANK, MARY 2,027.02 04/24/15 BENJAMIN, MARKESE 2,941.86 04/24/15 BIERDEMAN, BRIAN 4,277.77 04/24/15 BARTZ, PAUL 3,409.40 04/24/15 BELDE, STANLEY 3,264.81 04/24/15 ALDRIDGE, MARK 3,468.64 04/24/15 BAKKE, LONN 3,606.99 G1, Attachments Packet Page Number 31 of 151 04/24/15 BUSACK, DANIEL 4,521.01 04/24/15 CARNES, JOHN 2,943.66 04/24/15 FRITZE, DEREK 3,224.05 04/24/15 GABRIEL, ANTHONY 3,760.13 04/24/15 FISHER, CASSANDRA 1,597.76 04/24/15 FORSYTHE, MARCUS 3,050.34 04/24/15 DUGAS, MICHAEL 4,727.11 04/24/15 ERICKSON, VIRGINIA 3,668.43 04/24/15 CROTTY, KERRY 3,986.40 04/24/15 DEMULLING, JOSEPH 3,552.24 04/24/15 JOHNSON, KEVIN 3,937.45 04/24/15 KONG, TOMMY 3,064.41 04/24/15 HOFMEISTER, TIMOTHY 496.00 04/24/15 JASKOWIAK, AMANDA 360.00 04/24/15 HIEBERT, STEVEN 3,497.31 04/24/15 HOEMKE, MICHAEL 2,343.75 04/24/15 HAWKINSON JR, TIMOTHY 3,254.28 04/24/15 HER, PHENG 2,941.86 04/24/15 MCCARTY, GLEN 3,231.82 04/24/15 METRY, ALESIA 3,560.09 04/24/15 LYNCH, KATHERINE 3,109.27 04/24/15 MARINO, JASON 3,290.61 04/24/15 LANGNER, SCOTT 3,003.03 04/24/15 LANGNER, TODD 3,224.61 04/24/15 KREKELER, NICHOLAS 1,002.40 04/24/15 KROLL, BRETT 3,177.51 04/24/15 PETERSON, JARED 2,001.94 04/24/15 REZNY, BRADLEY 4,371.85 04/24/15 OLSON, JULIE 3,064.41 04/24/15 PARKER, JAMES 2,941.86 04/24/15 NYE, MICHAEL 4,505.98 04/24/15 OLDING, PARKER 2,364.67 04/24/15 MICHELETTI, BRIAN 2,950.85 04/24/15 MULVIHILL, MARIA 2,280.97 04/24/15 THIENES, PAUL 4,268.12 04/24/15 VANG, PAM 2,001.94 04/24/15 TAUZELL, BRIAN 3,606.48 04/24/15 THEISEN, PAUL 3,351.19 04/24/15 STEINER, JOSEPH 3,100.16 04/24/15 SYPNIEWSKI, WILLIAM 3,252.31 04/24/15 SCHOEN, ZACHARY 2,375.27 04/24/15 SLATER, BENJAMIN 2,971.77 04/24/15 BEITLER, NATHAN 548.57 04/24/15 BOURQUIN, RON 1,201.92 04/24/15 BASSETT, BRENT 394.07 04/24/15 BAUMAN, ANDREW 2,866.99 04/24/15 ANDERSON, BRIAN 482.36 04/24/15 BAHL, DAVID 489.11 04/24/15 WENZEL, JAY 3,177.51 04/24/15 XIONG, KAO 3,064.41 04/24/15 CRUMMY, CHARLES 548.58 04/24/15 COREY, ROBERT 580.08 04/24/15 CRAWFORD - JR, RAYMOND 2,914.47 04/24/15 CAPISTRANT, JACOB 1,138.07 04/24/15 CAPISTRANT, JOHN 529.57 G1, Attachments Packet Page Number 32 of 151 04/24/15 DAWSON, RICHARD 3,812.93 04/24/15 EVERSON, PAUL 3,853.96 04/24/15 DABRUZZI, THOMAS 2,759.84 04/24/15 JANSEN, CHAD 327.87 04/24/15 KANE, ROBERT 698.73 04/24/15 HUTCHINSON, JAMES 540.59 04/24/15 IMM, TRACY 734.58 04/24/15 HALWEG, JODI 3,332.88 04/24/15 HAWTHORNE, ROCHELLE 3,118.78 04/24/15 HAGEN, MICHAEL 526.48 04/24/15 HALE, JOSEPH 356.73 04/24/15 MILLER, LADD 912.07 04/24/15 MILLER, NICHOLAS 384.63 04/24/15 LINDER, TIMOTHY 3,028.25 04/24/15 MERKATORIS, BRETT 145.02 04/24/15 KONDER, RONALD 491.79 04/24/15 KUBAT, ERIC 3,138.41 04/24/15 KARRAS, JAMIE 605.28 04/24/15 KERSKA, JOSEPH 807.07 04/24/15 NOWICKI, PAUL 296.36 04/24/15 OLSON, JAMES 3,212.14 04/24/15 NIELSEN, KENNETH 566.34 04/24/15 NOVAK, JEROME 3,584.27 04/24/15 MORGAN, JEFFERY 163.93 04/24/15 NEILY, STEVEN 447.68 04/24/15 MONDOR, MICHAEL 3,806.21 04/24/15 MONSON, PETER 189.15 04/24/15 RAINEY, JAMES 1,037.20 04/24/15 RANGEL, DERRICK 299.48 04/24/15 PETERSON, ROBERT 3,588.86 04/24/15 POWERS, KENNETH 561.17 04/24/15 PARROW, JOSHUA 580.08 04/24/15 PETERSON, MARK 1,000.32 04/24/15 OPHEIM, JOHN 264.78 04/24/15 PACHECO, ALPHONSE 1,046.63 04/24/15 SVENDSEN, RONALD 3,171.66 04/24/15 TROXEL, REID 703.04 04/24/15 SEDLACEK, JEFFREY 3,462.97 04/24/15 STREFF, MICHAEL 3,147.10 04/24/15 RODDY, BRETT 302.65 04/24/15 RODRIGUEZ, ROBERTO 491.79 04/24/15 RANK, PAUL 832.29 04/24/15 RICE, CHRISTOPHER 825.98 04/24/15 BUCKLEY, BRENT 2,948.27 04/24/15 DEBILZAN, THOMAS 2,300.99 04/24/15 SINDT, ANDREA 2,654.60 04/24/15 BRINK, TROY 2,505.17 04/24/15 ZWIEG, SUSAN 1,186.97 04/24/15 CORTESI, LUANNE 2,020.37 04/24/15 GERVAIS-JR, CLARENCE 4,239.86 04/24/15 LUKIN, STEVEN 4,911.94 04/24/15 MEISSNER, BRENT 2,242.77 04/24/15 NAGEL, BRYAN 3,775.60 04/24/15 EDGE, DOUGLAS 2,254.61 04/24/15 JONES, DONALD 2,285.00 G1, Attachments Packet Page Number 33 of 151 04/24/15 RUNNING, ROBERT 2,505.17 04/24/15 TEVLIN, TODD 2,303.28 04/24/15 OSWALD, ERICK 2,371.02 04/24/15 RUIZ, RICARDO 1,889.17 04/24/15 THOMPSON, MICHAEL 4,879.47 04/24/15 ZIEMAN, SCOTT 152.00 04/24/15 LINDBLOM, RANDAL 2,915.03 04/24/15 LOVE, STEVEN 3,929.29 04/24/15 ENGSTROM, ANDREW 2,908.37 04/24/15 JAROSCH, JONATHAN 3,193.97 04/24/15 BURLINGAME, NATHAN 2,463.20 04/24/15 DUCHARME, JOHN 2,915.03 04/24/15 NORDQUIST, RICHARD 2,287.20 04/24/15 ORE, JORDAN 1,885.17 04/24/15 HINNENKAMP, GARY 2,509.61 04/24/15 NAUGHTON, JOHN 2,285.48 04/24/15 HAMRE, MILES 1,852.00 04/24/15 HAYS, TAMARA 1,885.17 04/24/15 JANASZAK, MEGHAN 1,985.97 04/24/15 KONEWKO, DUWAYNE 4,695.31 04/24/15 WACHAL, KAREN 1,206.91 04/24/15 GAYNOR, VIRGINIA 3,451.03 04/24/15 HUTCHINSON, ANN 2,818.31 04/24/15 SOUTTER, CHRISTINE 831.26 04/24/15 GERNES, CAROLE 752.51 04/24/15 HAYMAN, JANET 980.15 04/24/15 BIESANZ, OAKLEY 1,722.28 04/24/15 DEAVER, CHARLES 725.10 04/24/15 SWAN, DAVID 2,939.57 04/24/15 SWANSON, CHRIS 1,951.57 04/24/15 BRASH, JASON 2,828.37 04/24/15 CARVER, NICHOLAS 4,041.62 04/24/15 FINWALL, SHANN 3,435.57 04/24/15 MARTIN, MICHAEL 2,994.77 04/24/15 KROLL, LISA 2,083.39 04/24/15 YOUNG, TAMELA 2,184.37 04/24/15 FORTIER, JESSICA 73.50 04/24/15 FRANK, PETER 150.00 04/24/15 CLINE, ABBY 234.50 04/24/15 ETTER, LAURA 49.00 04/24/15 BJORK, BRANDON 335.50 04/24/15 BRENEMAN, NEIL 2,533.34 04/24/15 WEIDNER, JAMES 1,760.00 04/24/15 WELLENS, MOLLY 1,962.16 04/24/15 ROBBINS, AUDRA 3,542.71 04/24/15 ROBBINS, CAMDEN 174.25 04/24/15 LARSON, TRISTA 56.00 04/24/15 MOUA, CHEE 101.25 04/24/15 KUSTERMAN, KEVIN 58.50 04/24/15 LARSON, MARIAH 133.88 04/24/15 GORACKI, GERALD 62.38 04/24/15 KONG, KATELYNE 99.01 04/24/15 SCHALLER, SCOTT 63.75 04/24/15 RUSS, KAYLA 304.50 04/24/15 RYCHLICKI, NICHOLE 151.13 G1, Attachments Packet Page Number 34 of 151 04/24/15 HAAG, MARK 2,616.65 04/24/15 SCHULTZ, SCOTT 3,699.65 04/24/15 VUKICH, CANDACE 367.13 04/24/15 ADAMS, DAVID 2,142.40 04/24/15 TAYLOR, JAMES 3,373.38 04/24/15 KELLEY, CAITLIN 1,416.87 04/24/15 MILLER, KAREN 132.50 04/24/15 HECKENDORN, TAYLOR 177.75 04/24/15 HOFMEISTER, MARY 1,195.07 04/24/15 EVANS, CHRISTINE 2,049.31 04/24/15 GIBSON, CHRISTINE 947.43 04/24/15 WILBER, JEFFREY 1,797.97 04/24/15 DIONNE, ANN 651.26 04/24/15 BAETZOLD, CLAIRE 42.75 04/24/15 BAUDE, SARAH 28.12 04/24/15 WISTL, MOLLY 407.01 04/24/15 ANDERSON, JOSHUA 844.15 04/24/15 SMITH, CORTNEY 216.13 04/24/15 ST SAUVER, CRAIG 399.02 04/24/15 RUZICHKA, JANICE 192.50 04/24/15 SKRYPEK, JOSHUA 497.25 04/24/15 CRANDALL, ALYSSA 97.38 04/24/15 CRANDALL, KRISTA 37.80 04/24/15 BUTLER, ANGELA 63.88 04/24/15 CLARK, PAMELA 79.20 04/24/15 BESTER, MICHAEL 104.64 04/24/15 BUCKLEY, BRITTANY 415.70 04/24/15 BEAR, AMANDA 183.75 04/24/15 BERGLUND, ERIK 53.30 04/24/15 ERICKSON-CLARK, CAROL 37.50 04/24/15 ERICSON, WESTIN 21.25 04/24/15 EKSTRAND, TAMERA 288.75 04/24/15 EPLAND, PETER 28.00 04/24/15 DUCHARME, DANIELLE 113.50 04/24/15 EKSTRAND, DANIEL 205.81 04/24/15 DEMPSEY, BETH 280.51 04/24/15 DRECHSEL, HEIDI 30.46 04/24/15 HAASCH, ANGELA 52.25 04/24/15 HAGSTROM, EMILY 132.08 04/24/15 GRUENHAGEN, LINDA 429.66 04/24/15 GUSTAFSON, BRENDA 167.00 04/24/15 FREDRICKS, MARTHA 18.00 04/24/15 GRAY, SOPHIE 32.63 04/24/15 FARRELL, DANIEL 71.81 04/24/15 FONTAINE, KIM 938.25 04/24/15 KEMP, MAYA 19.69 04/24/15 KOHLER, ROCHELLE 75.00 04/24/15 IACARELLA-FUDALI, BARBARA 27.00 04/24/15 JOHNSON, BARBARA 465.35 04/24/15 HORWATH, RONALD 3,213.14 04/24/15 HUNTLEY, NATALIE 91.85 04/24/15 HANSEN, HANNAH 94.56 04/24/15 HOLMBERG, LADONNA 225.50 04/24/15 KOLLER, NINA 91.50 04/24/15 LAMSON, ELIANA 27.38 G1, Attachments Packet Page Number 35 of 151 04/24/15 MILLER, MELISSA 52.00 04/24/15 MONGE, NOAH 84.00 04/24/15 MCCOMAS, LEAH 210.00 04/24/15 MCKILLOP, AMANDA 136.52 04/24/15 LORENTZEN, CHRISTINE 72.00 04/24/15 MASON, AMY 145.80 04/24/15 REHLING-ANDERSON, LORIE 217.50 04/24/15 RENSTROM, KEVIN 112.50 04/24/15 RANEY, COURTNEY 877.27 04/24/15 RAU, COLE 24.30 04/24/15 OHS, CYNTHIA 186.00 04/24/15 PROESCH, ANDY 350.00 04/24/15 MUSKAT, JULIE 187.02 04/24/15 NITZ, CARA 539.92 04/24/15 SCHMIDT, VICTORIA 40.00 04/24/15 SCHREIER, ROSEMARIE 212.77 04/24/15 ROSAND, WALKER 40.00 04/24/15 SCHERER, KATHLENE 107.32 04/24/15 ROLLERSON, TERRANCE 60.76 04/24/15 ROMERO, JENNIFER 47.00 04/24/15 RESENDIZ, LORI 2,136.53 04/24/15 RICHTER, DANIEL 114.90 04/24/15 TUPY, MARCUS 96.00 04/24/15 WAGNER, JODY 296.00 04/24/15 TREPANIER, TODD 244.14 04/24/15 TRUONG, CHAU 84.00 04/24/15 SMITLEY, SHARON 228.81 04/24/15 SYME, LAUREN 153.45 04/24/15 SMITH, ANN 83.20 04/24/15 SMITH, JEROME 208.88 04/24/15 ELLISON, LELIA 166.50 04/24/15 FRANZMEIER, EILEEN 227.39 04/24/15 BUTLER-MILLER, JADE 85.00 04/24/15 CHRISTAL, JENNIFER 295.00 04/24/15 BILJAN, MERANDA 31.88 04/24/15 BOSLEY, CAROL 110.25 04/24/15 WALLNER, KRISTIN 144.00 04/24/15 YANG, JUDY 44.00 04/24/15 HEINTZ, JOSHUA 24.00 04/24/15 KRECH, ELAINE 586.50 04/24/15 CRAWFORD, SHAWN 437.50 04/24/15 DOUGLASS, TOM 2,238.15 04/24/15 AUSTIN, CATHERINE 96.00 04/24/15 BOWMAN, CHRIS 144.00 04/24/15 LANGER, CHELSEA 164.25 04/24/15 LANGER, KAYLYN 114.00 04/24/15 MALONEY, SHAUNA 131.75 04/24/15 NESVACIL, BRENNAN 80.00 04/24/15 LOONEY, RAYJEANIA 192.00 04/24/15 MAIDMENT, COLIN 681.88 04/24/15 COUNTRYMAN, BRENDA 680.00 04/24/15 PRIEM, STEVEN 2,568.19 04/24/15 STEFFEN, MICHAEL 102.00 04/24/15 PRINS, KELLY 1,970.33 04/24/15 REILLY, MICHAEL 2,059.39 G1, Attachments Packet Page Number 36 of 151 9994532 9994533 9994534 9994535 04/24/15 MADSEN, JEFFREY 75.00 04/24/15 O'BRIEN, ELIZABETH 108.70 523,955.66 3,057.76 04/24/15 FOWLDS, MYCHAL 4,068.88 04/24/15 FRANZEN, NICHOLAS 3,047.94 04/24/15 EKSTRAND, RYAN 123.00 04/24/15 XIONG, BOON 1,647.57 04/24/15 KREGER, JASON 2,636.90 04/24/15 KRECH, TRAVIS 197.63 04/24/15 BERGO, CHAD 04/24/15 WOEHRLE, MATTHEW 2,793.29 G1, Attachments Packet Page Number 37 of 151 G2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Gayle Bauman, Finance Director DATE: May 5, 2015 SUBJECT: Approval of 2015 General Fund Transfers Introduction Per the fund balance policy, the goal of the City is to maintain a minimum level of 40% of annual general fund revenues as unreserved fund balance in the General Fund. The 2015 budget is set to maintain this fund balance level. Staff is recommending that funds in excess of the 40% level be transferred to other funds to help alleviate deficits and fund capital items, which will reduce the reliance on future property tax dollars. This will allow the General Fund to retain a healthy fund balance within our fund balance policy requirements, and direct resources to other funds where there are funding challenges. For the past few years, the City has had the ability to use available dollars in the General Fund at the end of each year for these same purposes. These available dollars are either the result of departments coming in under budget or revenue coming in over what was projected. It is considered one-time money and should never be applied to operations because it cannot be relied upon each year. In the past, the City has been able to fund items such as a new phone system, scanning of the Lektriever files due to the changes made at City Hall, the south police substation, pool improvements and deferred maintenance items at the Community Center and deficit balances in both the Community Center Operations Fund and the Ambulance Service Fund. The 2014 Audit and 2015 Budget show we will have funds available again in 2015, mainly as a result of the vacancy in the City Manager/Asst. City Manager position, the restructuring/vacancy of the Chief Building Engineer position, payment received on a deferred special assessment and additional building permit revenue. Staff is recommending making an initial deposit into the General Building Replacement Fund and funding project costs/deficits as follows: Amount Fund Purpose $250,000 General Bldg Replacement Fund (401) Initial fund deposit $350,000 TH36/English project 09-08 (595) Assist with deficit These transfers will help reduce the need for levy dollars to be applied to these funds in the future. In no event would one of these transfers be completed to bring the General Fund fund balance below 40% of operating revenues. Budget Impact None. Transferring money between funds has no financial impact on the city. Recommendation It is recommended that the City Council authorize the Finance Director to make the entries necessary to account for the transfers requested from the General Fund as noted above. Packet Page Number 38 of 151 G3 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Gayle Bauman, Finance Director DATE: May 5, 2015 SUBJECT: Approval to Update Cooperative Purchasing Sources in Purchasing Policy Introduction All purchasing by local government units is regulated by State law. The City of Maplewood works within the State guidelines when setting its criteria for type and number of bids needed and authorized approval limits. Maplewood is committed to obtaining the best possible prices on purchases while not making the process too cumbersome or costly. Primary concerns are maintaining the necessary budget controls, limiting the amount of staff time needed and not unnecessarily delaying routine items. Background The City’s Purchasing Policies were last updated in 2012. Cooperative Purchasing is a tool which allows municipalities to utilize a national municipal association’s purchasing alliance or cooperative created by a joint powers agreement that purchases items from more than one source on the basis of competitive bids or competitive quotations. It is used to reduce costs of procurement by allowing us to legally use a contract that was procured by another entity. Under our current policy, the following sources are identified for use under Cooperative Purchasing: State of Minnesota’s Cooperative Purchasing Venture (CPV) Program U.S. Communities Government Purchasing Alliance National Intergovernmental Purchasing Alliance Company (National IPA) Houston-Galveston Area Council (HGACBuy) BuyBoard National Purchasing Cooperative National Joint Powers Alliance (NJPA) National Cooperative Purchasing Alliance (NCPA) Staff is requesting to add the following sources to our list: TCPN Cooperative Purchasing Group The Interlocal Purchasing System (TIPS) Budget Impact None. Recommendation It is recommended that the Council authorize staff to update the City’s Purchasing Policies to include the additional two cooperative purchasing sources noted above. Packet Page Number 39 of 151 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer Scott Schultz, Fleet Superintendent DATE: May 4, 2015 SUBJECT: Approval to Purchase Park Maintenance Multi-Purpose Machine Introduction The 2015 capital outlay budget includes funding for the replacement of one Park maintenance machine from the Fleet Management Fund. Council approval is requested in order to move forward with this purchase. Background The Parks Division is utilizing a 1998 Toro park maintenance machine that is in need of replacement. This machine is utilized for both summer and winter operations throughout the park system and city campus. Due to age and high engine hours, the machine is no longer cost effective to operate. It will be replaced with a John Deere 1580 maintenance machine. The new machine has increased horsepower and is equipped with tier 4 compliant emissions, making it better for the environment. Budget Impact The 2015 capital outlay budget (Fleet Management Fund) identified $29,000.00 under project PW09.020 for this purchase. The following are costs for the replacement including freight and delivery: John Deere 1580 Maintenance Machine w/cab and attachments $38,777.05 Trade value of old unit ($3,000.00) Total Cost $35,777.05 This is $6,777.05 higher than the amount identified in the capital outlay budget. As a result of other 2015 Fleet CIP purchases being below budget, the Fleet Management Fund can absorb this slight increase. Recommendation It is recommended that the city council approve the purchase of the John Deere 1580 maintenance machine under MN State Contract #NJPA 070313-DAC from Minnesota Equipment, including trade in of old unit, freight and delivery totaling $35,777.05. Attachments 1. Quote/Specs from Minnesota Equipment. G4 Packet Page Number 40 of 151 G4, Attachment 1 Packet Page Number 41 of 151 G4, Attachment 1 Packet Page Number 42 of 151 G4, Attachment 1 Packet Page Number 43 of 151 G4, Attachment 1 Packet Page Number 44 of 151 G4, Attachment 1 Packet Page Number 45 of 151 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer Steven Love, Assistant City Engineer DATE: May 1, 2015 SUBJECT: Resolution Approving No Parking Restrictions on Larpenteur Avenue (Arkwright Street to Parkway Drive) Introduction The council will consider the approval of No Parking Restrictions on the both the north and south sides of Larpenteur Avenue from Arkwright Street to Parkway Drive. Background/Discussion Larpenteur Avenue from Arkwright Street to Parkway Drive is a county road which currently consists of four lanes, two in each direction, and no shoulders. The road configuration in its present condition also does not provide any room for parking along Larpenteur Avenue. Ramsey County is proposing to convert this segment of Larpenteur Avenue from a 4 lane to a 3 lane section this summer. The proposed conversion will result with one lane in each direction, a dedicated continuous left turn lane (center), and shoulders varying between 4 to 6 feet wide. The proposed shoulder width is not adequate to allow for on street parking. A neighborhood meeting was held on April 22, 2014 at the Maplewood Community Center to inform residents of the proposed project and to address any concerns. Similar to past practice, Ramsey County is requesting written concurrence from the city to restrict parking on Larpenteur Avenue between Arkwright Street and Parkway Drive. Budget Impact Installation and maintenance of the No Parking signs will be the responsibility of Ramsey County. There are no budget impacts associated with this request. Recommendation It is recommended that the council approve the No Parking Restrictions on both the north and south sides of Larpenteur Avenue between Arkwright Street and Parkway Drive, as referenced in the attached exhibit. Attachments: 1. Resolution Approving No Parking Restrictions on Larpenteur Avenue between Arkwright Street and Parkway Drive 2. Project Location Map G5 Packet Page Number 46 of 151 RESOLUTION “NO PARKING” RESTRICTIONS ON LARPENTEUR AVENUE BETWEEN ARKWRIGHT STREET AND PARKWAY DRIVE WHEREAS, Larpenteur Avenue is a Ramsey County State Aid Route, and WHEREAS, Ramsey County is conducting a 4 lane to 3 lane conversion, and WHEREAS, the proposed lane conversion will not result in shoulders of adequate width to allow for parking on the street; and therefore No Parking must be conditioned as part of the proposed conversion. WHEREAS, Ramsey County has requested written concurrence from the City of Maplewood to restrict parking on Larpenteur Avenue between Arkwright Street and Parkway Drive, and NOW, THEREFORE, IT IS HEREBY RESOLVED that the City of Maplewood does ban the parking of motor vehicles on the north and south sides of Larpenteur Avenue between Arkwright Street and Parkway Drive. Approved by the Maplewood City Council May 11, 2015 G5, Attachment 1 Packet Page Number 47 of 151 G5, Attachment 2Packet Page Number 48 of 151 MEMORANDUM TO: Melinda Coleman, City Manger FROM: Michael Thompson, City Engineer/Public Works Director DuWayne Konewko, Parks and Recreation Director James Taylor, Parks Manager Steven Love, Assistant City Engineer DATE: May 4, 2015 SUBJECT: Approval of Work Order Agreement 45B, Gladstone Improvements Phase 2, City Project 14-01 Introduction The City Council will consider approval of agreement for professional services for final design and construction phase services for the Gladstone Improvements Phase 2, City Project 14-01. Background Drawing cues from the Gladstone Neighborhood Master Plan, the second phase of Gladstone will include improvements along Frost Avenue from Phalen Place (the terminus of Phase I) and extend easterly to the roundabout at English Street. The improvements will include the burial of power lines, streetscaping (similar to what was installed on Frost Avenue during Phase 1), pavement replacement and reconditioning, sidewalks, trails, new stormwater initiatives, Gladstone Savanna, and utility improvements. A mill and overlay of English Street from the Gateway Trail to Ripley Avenue is also included in this project. Final plans and specification for the Gladstone Improvements Phase 2, City Project 14-01 were approved on February 23, 2015 by the City Council. On April 27, 2015 the City Council awarded a construction contract to Park Construction Company. Discussion Kimley-Horn and Associates, Inc. has submitted a proposed scope of services amendment, Work Order No. 45B, for the completion of the final design and construction phase services. This scope of services amendment is for project scope changes that arose during design and development and includes additional topographic surveying, sanitary sewer lining, pedestrian crosswalk system, coordination with Saint Paul Regional Water Services, and property owner coordination. Kimley-Horn and Associates, Inc. is the designated project engineer and will be assisting with construction administration, design team support, construction meetings, contractor submittal reviews, construction testing, and preparing record drawings. G6 Packet Page Number 49 of 151 Budget Impact The estimated costs associated with Work Order 45B totals $92,000. The costs associated with Work Order 45B are reflected in the budget that was approved by the City Council at the April 27, 2015 council meeting. Recommendation It is recommended that the council authorize the City Manager and City Engineer to sign Work Order No. 45B for final design and construction phase services for the Gladstone Improvements Phase 2, City Project 14-01 in the amount of $92,000 with Kimley-Horn and Associates, Inc. Attachments 1.Project Location Map 2.Work Order No. 45B, Final Design and Construction Phase Services G6 Packet Page Number 50 of 151 PROJECT LOCATION PROJECT LOCATION MAP GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 EXHIBIT 1 G6 Attachment 1 Packet Page Number 51 of 151 G6 Attachment 2Packet Page Number 52 of 151 G6 Attachment 2Packet Page Number 53 of 151 G6 Attachment 2Packet Page Number 54 of 151 G6 Attachment 2Packet Page Number 55 of 151 G6 Attachment 2Packet Page Number 56 of 151 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, Parks and Recreation Director DATE: May 11, 2015 RE: Approval of First Amendment to the Joint Powers Agreement with the City of Mahtomedi for Beach Operations Introduction The City of Mahtomedi and the City of Maplewood have entered into and are subject to the Joint Powers Agreement regarding the operation of the Mahtomedi Beach dated January 27, 2014. The agreement is for a three-year term, beginning in 2014 and concluding at the end of the 2016. The agreement requires the City of Maplewood to provide certain lifeguard and related personnel and professional oversight to the City of Mahtomedi for its beach operation in exchange for monies. The City of Maplewood has entered into an Operation Partnership Agreement with the YMCA and has assigned to the Agreement all of its aquatic programming, including the securing, training, certifying and scheduling of lifeguards. The Operational Partnership Agreement is attached for your review as Exhibit A. The parties agree that the City of Maplewood is the primary Obligor and responsible party for the provisioning of lifeguard services per the Joint Power Agreement. The parties would like to memorialize that actual provisioning of lifeguard services shall be done by the YMCA, under contract with the City of Maplewood, in their Joint Powers Agreement. The First Amendment to the Joint Powers Agreement between the City of Maplewood and the City of Mahtomedi regarding the operation of Mahtomedi Beach is attached for your review as Exhibit B. City Attorney Kantrud has reviewed and approved the First Amendment to the Joint Powers Agreement between the two cities. The fees pursuant to the original agreement approved by council on January 27, 2014 will remain as stated. Recommendation Staff is recommending Council approve the First Amendment to the Joint Powers Agreement between the City of Maplewood and the City of Mahtomedi regarding the operation of Mahtomedi Beach. Attachments 1. Exhibit A 2. Exhibit B G7 Packet Page Number 57 of 151 G7, Attachment 1 Packet Page Number 58 of 151 G7, Attachment 1 Packet Page Number 59 of 151 G7, Attachment 1 Packet Page Number 60 of 151 G7, Attachment 1 Packet Page Number 61 of 151 G7, Attachment 1 Packet Page Number 62 of 151 G7, Attachment 1 Packet Page Number 63 of 151 G7, Attachment 1 Packet Page Number 64 of 151 G7, Attachment 1 Packet Page Number 65 of 151 G7, Attachment 1 Packet Page Number 66 of 151 G7, Attachment 1 Packet Page Number 67 of 151 FIRST AMENDMENT TO JOINT POWERS AGREEMENT BETWEEN THE CITY OF MAHTOMEDI AND THE CITY OF MAPLEWOOD REGARDING THE OPERATION OF MAHTOMEDI BEACH RECITATIONS 1. The City of Mahtomedi and the City of Maplewood have entered into and are subject to that certain Joint Powers Agreement regarding the operation of Mahtomedi Beach dated January 27th, 2014. 2. The Agreement requires the City of Maplewood to provide certain lifeguard and related personnel and professional oversight to Mahtomedi for its Beach in exchange for monies. 3. The Agreement was for a three-year term, beginning in 2014 and concluding in 2016. 4. The City of Maplewood has entered into an Operational Agreement with the YMCA and has assigned to it all of its aquatic programming, including the securing, training, certifying and scheduling of lifeguards. That Agreement is attached hereto as Exhibit A. 5. The Parties hereby agree that the City of Maplewood is the primary Obligor and responsible party for the provisioning of lifeguard services per the Joint Powers Agreement. 6. The Parties would like to memorialize that the actual provisioning of lifeguard services shall be done by the YMCA, under contract with the City of Maplewood, in their Joint Powers Agreement. NOW, THEREFORE, THE PARTIES BOTH BEING DULY ADVISED, HEREBY AGREE AS FOLLOWS: 1. That the Joint Powers Agreement dated January 27, 2014, shall remain in full force and effect through the year 2016. 2. That the Purpose Section of the JPA be amended to read: “It is the City of Mahtomedi’s desire that the City of Maplewood, through the Maplewood Community Center (MCC) or its designee or assign, hire train supervise and manage personnel to work at Mahtomedi Beach under the terms of, and during the time period set forth in, this agreement below.” G7, Attachment 2 Packet Page Number 68 of 151 3. That the AGREEMENT Section of the JPA, under 1.) Services Provided. be amended to read: 1. Services Provided. The City of Maplewood or its designee or assign shall provide the following services: 4. That all other terms and conditions shall remain in full-force and effect for the term of the original Agreement including the INSURANCE Section of the JPA whereby the Cities of Mahtomedi and Maplewood mutually agreed to indemnify and hold each other harmless for any and all occurrences relating to coordination, supervision, management, instruction, lifeguarding and all other relevant issues relating to the coordination and operation of a comprehensive aquatics program, and the City of Maplewood hereby agrees to indemnify and hold the City of Mahtomedi harmless for any and all occurrences relating to coordination, supervision, management, instruction, lifeguarding and all other relevant issues relating to the coordination and operation of a comprehensive aquatics program that are provided by the City of Maplewood’s designees or assigns. CITY OF MAHTOMEDI 600 Stillwater Road Mahtomedi, MN 55115 Dated__________________, 2015 By_____________________________ Mayor CITY OF MAPLEWOOD 1830 County Road B East Maplewood, MN 55109 Dated__________________, 2015 By_____________________________ Mayor AND By_____________________________ City Clerk G7, Attachment 2 Packet Page Number 69 of 151 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, Parks and Recreation Director DATE: May 11, 2015 RE: Approval to Adjust Contract Amount with Metro Sound and Lighting Inc. for MCC Sound Improvements in Banquet Room Introduction Council approved a contract with Metro Sound & Lighting Inc. in the amount of $23,090 for the replacement of the MCC Banquet Room Public Address System at the April 27, 2015 Council meeting. Staff received proposals from Tierney Brothers in the amount of $20,624.93 and Metro Sound & Lighting Inc. in the amount of $23,090.00. Staff inadvertently forgot to include sales tax figures in these two proposals. With the addition of the sales tax, the two quotes from Tierney Brothers and Metro Sound & Lighting Inc. should have been $22,094.46 and $24,850.61 respectively. Staff apologizes for this oversight. Recommendation Staff is recommending Council approval for the City Manager to enter into a contract with Metro Sound and Lighting Inc. in the amount of $24,850.61 (sales tax increase of $1,760.61) for the replacement of the MCC Banquet Room Public Address System. Monies for this improvement will come from the issuance of an Equipment Certification Bond. Attachments None G8 Packet Page Number 70 of 151 G9 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director Citizen Services DATE: May 6, 2015 SUBJECT: Approval of a Temporary Lawful Gambling - Local Permit and Waiver of Permit Fees for the St. Paul East Parks Lions Club, 2020 White Bear Avenue Introduction An application for a temporary Lawful Gambling – Local permit has been submitted by Thomas O’Ryan on behalf of the St. Paul East Parks Lion Club, 1821 Myrtle St in Maplewood. Background This permit will be used for the club’s annual participation at the Ramsey County Fair from Wednesday, July 15 through Monday, July 20, 2015. Proceeds from the event will be used for 501(c) organizations within the Community. Upon application, Mr. O’Ryan has requested that a portion of this permit fee ($232.00 of the total $290.00) be waived. In addition, Mr. O’Ryan has also submitted a temporary On-Sale 3.2 Beer permit for the event, in which he has requested the $55.00 fee per day be waived (total of $275.00). Budget Impact None Recommendation Staff recommends that Council approve the temporary Lawful Gambling – Local permit, and requested fee waivers for the St. Paul East Parks Lion Club for the Ramsey County Fair on July 15 – 20, 2015 at 2020 White Bear Avenue, Maplewood. Packet Page Number 71 of 151 G10 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Citizen Services DATE: April 6, 2015 SUBJECT: Approval of Clarification to Carey Communications Consulting Contract Introduction The City uses numerous venues to communicate with our constituents and is in a contractual agreement with Carey Communications (Heidi Carey) to assist us with our Marketing and Advertising projects. At the April 13, 2015 city council meeting the consulting contract with Carey Communications was approved for 2015 – 2016. Background As you recall during the 2015 budget preparation the Maplewood Living was reduced from twelve to nine issues. Due to that, the requirement in calculating revenue used to offset the cost of the publications needs to be reworded so that the Consultant has opportunity to secure the required ad revenue and meet City expectations. The requested changes are noted in the attached contract. Budget Impact The Contract is budgeted for in the 2015 budget and revenues are monitored biannually. Recommendation It is recommended that the council approve the clarification to contract changing the advertising sales expectations from a quarterly basis to six month calculations. Attachment: Independent Contractor Consulting Contract Packet Page Number 72 of 151 G10, Attachment 1 CITY OF MAPLEWOOD INDEPENDENT CONTRACTOR CONSULTING CONTRACT This agreement is entered into on April 13, 2015 by and between the City of the Maplewood (hereinafter "City" or "Employer" and/or "we" or "us" or "our") and Heidi Carey (hereinafter "Consultant" and/or "you" or "your"). This agreement sets forth all terms and conditions concerning the contract appointment of Heidi Carey to the position of Marketing and Advertising Consultant. A. TERM OF APPOINTMENT This contract shall begin on April 13, 2015 and continue on a weekly basis at the discretion of the City and Consultant, terminating on December 31, 2016, unless terminated earlier by the City of Maplewood or by the Consultant pursuant to this Agreement. The contract will terminate automatically on the termination date unless the appointment is extended in writing prior to the termination date. If the contract· is extended, it will terminate automatically upon the new expiration date, unless terminated earlier pursuant to this Agreement. B. DUTIES AND RESPONSIBILITIES Consultant shall consult with the City Manager and Citizens Services Director in the performance of all their duties with regard to marketing and advertising for the City of Maplewood. The Consultant's duties and responsibilities shall be conducted in accordance with this Agreement and in accordance with all applicable laws and the City's policies, procedures, and rules as established by management. The Consultant agrees that she will be performing all the duties set forth in this job description as an independent contractor and assumes all responsibility for payment of any and all employment taxes arising out of the City's payments to Consultant hereunder. Consultant shall furnish her own equipment and home office and determine her own schedule with regards to completing the deliverables. City will provide access to City servers to allow Consultant to email out newsletters. Consultant hereby indemnifies the City of Maplewood for any employment taxes arising out of the City's payments to Consultant hereunder. Packet Page Number 73 of 151 G10, Attachment 1 Page 2 Consultant Contract – Heidi Carey April 8, 2015 C. DELIVERABLES AND COMPENSATION Deliverables Consultant shall deliver the following work (hereafter "Work" or "Deliverables") in a timely efficient and professional manner: • Nine issues of the Maplewood Monthly; and • Four issues of the Seasons newsletter (4 pages each); and • Conducting interviews and writing articles for the Maplewood Monthly as directed • Work with Government Television Network (GTN) to create 6 twenty-five minute programs annually highlighting city events, businesses, etc. These programs will also feature the Mayor, City Council and city staff as directed by the Citizen Services Director • City Event Assistance,( including, but not limited to, securing sponsors, working with vendors and designing ads) ; and • Design City PSA Clear Channel Billboard ads; and • Securing ads for publications (Maplewood Monthly and Recreation Booklets) with a required minimum of $2,700.005,400 biannually each quarter in ads for the Maplewood Monthly, • Additional projects as required or requested. E.g. Miscellaneous brochures, banners, posters, etc. These projects will be submitted to the City Manager or the Citizen Services Director for approval and then forwarded to the Consultant. Each of the above-stated publication deliverables includes two (2) proofs to City staff, delivery to the printer, and any final editing for the printer and printer proof. Maplewood Monthly page numbers shall be as determined by Karen Haag. Consultant shall also deliver an annual schedule that lists when articles are due, when each council member is to write their articles, and how many pages are included for each issue. Consultant shall send the Citizen Services Director and/or his or her designee, monthly advertising invoices that will be billed to each advertiser and the invoice for such advertising shall come directly from the City (in the same manner as they are currently sent). Consultant shall also email a copy of each publication to each of the advertisers to prove that their ads ran in the publication. The City reserves the right to decrease these stated deliverables upon 30 day written notice to Consultant, and any such reduction shall result in a pro rata reduction in compensation to Consultant upon implementation of such reduction. Packet Page Number 74 of 151 G10, Attachment 1 Page 3 Consultant Contract – Heidi Carey April 8, 2015 Compensation The City will pay Consultant an annual flat fee of Forty Eight Thousand Dollars ($48,000.00) for the above deliverables on a pro-rata basis of Four Thousand Dollars ($4,000.00) per month. Such payments shall be paid on the first day of each month following completion of the pro rata deliverables for the previous month. Such payment is not only contingent upon maintaining completion of the deliverables on a pro-rata basis each month; it is also contingent upon meeting the $2,700.005,400 minimum advertising requirement each· quarterbiannually. If Consultant fails to meet these deliverable requirements (except for the advertising minimum) in any given quarterbiannually, then the payment for the next month shall be .reduced by pro-rata amount for the deliverables not completed. If the Consultant fails to meet the advertising minimum of $2,700.005,400 per quarterbiannually, then the payment for the next month shall be reduced on a dollar for dollar basis for each dollar under the minimum for the quarter. Additionally, if Consultant brings in over $3,600.007,200 of advertising revenue in a quarterbiannaully, the City shall pay Consultant an additional commission on such sales as follows: Additional Ad Revenue Biannually: Commission Percentage First $100 - $498 748 over $3,6006,750 20% Next $499749 - $1,5002,250 over $3,6006,750 25% Next $1,5012,251 over $3,6006,750 30% Additional Work Additionally, Consultant shall be available to perform “Additional Work’ at an hourly rate of $70.00 per hour. Such “Additional Work” must be authorized in writing, in advance, by either the Assistant City Manager, the citizens Services Director or the Parks and Recreation Director. Optional projects that may qualify for such “Additional Work’ include Media Blasts, Media Placement, Marketing Plans, Press Releases, Sponsorship Sales for MCC, Recreation Events, marketing Campaigns and other design projects for programs and/or events. As an independent contractor, the Consultant will not receive overtime compensation or compensatory time off or additional compensation beyond the established pay for the position pursuant to the agreement. Packet Page Number 75 of 151 G10, Attachment 1 Page 4 Consultant Contract – Heidi Carey April 8, 2015 D. WORK FOR HIRE Consultant agrees that with regard to all Work completed pursuant to this Agreement, i.e. marketing services, editorial services, design services, etc.: 1. To deliver to us no later than the end of each month, the pro rata Work to be performed that month, or to meet whatever other deadline has been determined for other specific Work, (i.e. Additional Work) in a manner and form satisfactory to us. 2. Upon acceptance of the Work, we agree to pay you Four Thousand Dollars per month and/or other payments of $70.00 per hour for Additional Work for all rights in the Work. You will not receive any further payment from us. 3. You expressly acknowledge that the material contributed by you hereunder, and your services hereunder, are being specially ordered and commissioned by us for use in connection with marketing, advertising and publishing for the City of Maplewood. The Work contributed by you hereunder shall be considered a "work made for hire" as defined by the copyright laws of the United States. We shall be the sole and exclusive owner and copyright proprietor of all rights and title in and to the results and proceeds of your services hereunder in whatever stage of completion. If for any reason the results and proceeds of your services hereunder are determined at any time not to be a "work made for hire", you hereby irrevocably transfer and assign to us all right, title and interest therein, including all copyrights, as well as all renewals and extensions thereto. 4. You agree that we may make any changes or additions to the Work prepared by you, which we, in our sole discretion, may consider necessary, and may engage others to do any or all of the foregoing, with or without attribution to you. You further agree to waive any so-called moral rights in the Work. 5. You represent that, except with respect to material furnished to you by us, you are the sole author of the Work and all of your services are original and not copied in whole or in part from any other work; that your Work is not libelous or obscene, or knowingly violates the right of privacy or publicity, or any other rights of any person, firm or entity. Packet Page Number 76 of 151 G10, Attachment 1 Page 5 Consultant Contract – Heidi Carey April 8, 2015 E. BREACH If either party fails at any time to meet any deadlines required herein, or otherwise fails to meet the professional standards required, or otherwise by their actions or inactions provides just cause to terminate this Agreement, then the non-breaching party shall provide the breaching party with written notice of such breach and the breaching party shall have thirty (30) days from receipt of such notice to cure said breach to the satisfaction of the non-breaching party. Any failure to cure said breach upon expiration of the 30 day cure period shall be grounds for immediate termination of the Agreement upon written notice of termination for failure to cure. Notice, if to the City shall be delivered to: City of Maplewood Attention: Karen Haag, Director Citizen Services 1830 County Road B East Maplewood, MN 55109 Fax (651) 249-2059 Email: karen.Haag @ci.maplewood.mn.us And if to Consultant shall be delivered to: Heidi Carey 10599 108th Avenue N.E. Hanover, Minnesota 55341 All written notices to be delivered by mail, shall be delivered by Certified U.S. Mail, Return receipt requested, and shall be deemed delivered three (3) business days after the date the notice was sent. Email and facsimiles shall be deemed delivered the next business day after they are sent. F. FORCE MAJEURE Neither party shall be liable for any failure or delay in performance under this Agreement, to the extent such delay or failure is proximately caused by conditions beyond its control, including, but Packet Page Number 77 of 151 G10, Attachment 1 Page 6 Consultant Contract – Heidi Carey April 8, 2015 not limited to, war, strikes, floods, tornados or other natural disasters or Acts of God or any other cause beyond the reasonable control of the affected party. G. GENERAL PROVISIONS This contract constitutes the entire agreement between the parties and supersedes any other agreement either oral or written. The terms of this agreement may be modified only by subsequent written agreement signed by both parties. In the event that any part of this agreement is declared or rendered invalid by court decision or statute, the remaining provisions of the agreement shall remain in full force and effect. Minnesota law shall govern the interpretation and construction of this agreement. CONSULTANT SIGNATURE: _______________________________ Date: __________________ Heidi Carey SIGNATURES FOR THE CITY OF MAPLEWOOD: ________________________________ Date: ____________________ Melinda Coleman, City Manager ________________________________ Date: ____________________ Karen Haag, City Clerk Packet Page Number 78 of 151 I1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Citizen Services Director DATE: May 5, 2015 SUBJECT: Approval of Second Reading of Ordinance Amending Chapter 14, Article XVIII Relating to the Sale of Tobacco-Related Products Introduction During the 2014 Minnesota Legislative sessions, the Minnesota Clean Indoor Air Act (MCIAA) was amended to include the use of electronic cigarettes within the definition of smoking, and to restrict the use of electronic cigarettes in certain types of facilities. Local government has retained the authority to adopt and enforce more stringent measures related to the use of electronic cigarettes. Background A Public Hearing was conducted at the May 27, 2015 city council meeting to approve the first ready of proposed changes to the ordinance relating to the sale or tobacco and tobacco related products. The first reading of the ordinance passed. Specifics of the proposed code amendments (See Attached) for Council approval include: 1. Prohibiting the sale of tobacco products by anyone under the age of 18 2. Restricting cigar package size to five (5) cigars and setting a minimum price for a single cigar to $2.60 3. Prohibiting the sampling of electronic cigarettes in retail tobacco establishments 4. Imposing the same licensing and sales regulations on e-cigarettes as with any other tobacco products 5. Including the term “kiosk” in the current definition of “moveable places of business” MN §461.19 dictates that in order for the governing body to consider adoption or substantial amendments to the ordinance current licensees must be given at least 30 days notice prior to the meeting when the proposed changes will be made. A letter including the proposed ordinance was sent via US Mail on March 27, 2015, notifying license holders that the first reading of the proposed ordinance would be on the council agenda April 27, 2015. Recommendation Approve second reading of ordinance amending Chapter 14, Article XVIII relating to the sale of tobacco-related products or direct staff to make changes for council consideration at a future meeting. Packet Page Number 79 of 151 I1, Attachment 1 ORDINANCE NO. ___ AN ORDINANCE AMENDING CHAPTER 14, ARTICLE XVIII OF THE CITY CODE OF ORDINANCES RELATING TO THE SALE OF TOBACCO RELATED PRODUCTS The Maplewood City Council approves the following revision to the Maplewood Code of Ordinances: ARTICLE XVIII. - TOBACCO-RELATED PRODUCTS Sec. 14-1371. - Recitals. Sec. 14-1372. - Purpose. Sec. 14-1373. - Definitions. Sec. 14-1374. - License required. Sec. 14-1375. - Basis for denial of license. Sec. 14-1376. - Prohibited sales. Sec. 14-1377. - Smoking prohibited. Sec. 14-1378. - Compliance checks and inspections. Sec. 14-1379. - Violations and penalty. Secs. 14-1380—14-1400. - Reserved. ARTICLE XVIII. - TOBACCO-RELATED PRODUCTS FOOTNOTE(S): --- (10) --- Editor's note— Ord. No. 920, §§ 1—9, adopted Mar. 26, 2012, amended Art. XVIII in its entirety to read as set out herein. Former Art. XVIII, §§ 14-1371, 14-1372, pertained to similar subject matter and derived from Ord. No. 823, § 10-22, adopted Feb. 25, 2002. State Law reference— Authority of city to license and regulate the sale of tobacco, Minn. Stats. § 461.12. Sec. 14-1371. - Recitals. The Minnesota Legislature has enacted the Minnesota Clean Indoor Air Act (Minn. Stats., §§ 144.411 to 144.417), the purpose of which is to protect employees and the general public from the hazards of secondhand smoke by eliminating smoking in public places, places of employment, public transportation and at public meetings, and nothing in the Minnesota Clean Air Act prohibits the city from enacting and enforcing more stringent measures to protect individuals from secondhand smoke. Pursuant to this authority and for the purpose of protecting individuals from the hazards of secondhand smoke, the city has determined that it is in the best interest of the public to prohibit the lighting of tobacco or the use of an electronic delivery device in a retail establishment by a customer or potential customer for the purpose of sampling tobacco products or electronic delivery devices. (Ord. No. 920, § 1, 3-26-2012) Packet Page Number 80 of 151 I1, Attachment 1 Sec. 14-1372. - Purpose. The city recognizes the public health hazards of exposure of individuals to secondhand smoke. This article is intended to regulate the sale, possession, and use of tobacco, tobacco products, and tobacco-related devices, electronic delivery devices, and nicotine or lobelia delivery products for the purpose of enforcing and furthering existing laws, to protect minors against the serious effects associated with the illegal use of tobacco, tobacco products, and tobacco-related devices, electronic delivery devices, and nicotine or lobelia delivery products to protect individuals from the hazards of secondhand smoke and tobacco use, and to further the official public policy of the State of Minnesota as stated in Minn. Stats. §§ 144.391 and 144.412, as they may be amended from time to time. (Ord. No. 920, § 2, 3-26-2012) Sec. 14-1373. - Definitions. Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. For the purpose of this article, the following definitions shall apply unless the context clearly indicates or requires a different meaning: Child-resistant packaging means packaging that meets the definition set forth in Code of Federal Regulations, title 16, section 1700.15(b), as in effect on January 1, 2015 and was tested in accordance with the method described in Code of Federal Regulations, title 16, section 1700.20, as in effect on January 1, 2015. Cigar means any roll of tobacco that is wrapped in tobacco leaf or in any substance containing tobacco, with or without a tip or mouthpiece, that is not a cigarette as defined in Minn. Stat. §297F.01, subd.3, as amended from time to time. Compliance checks means the system the city uses to investigate and ensure that those authorized to sell tobacco, tobacco products, tobacco-related devices, electronic delivery devices, and nicotine or lobelia delivery devices products are following and complying with the requirements of this article. Compliance checks shall involve the use of minors as authorized by this article. Compliance checks shall also mean the use of minors who attempt to purchase tobacco, tobacco products, tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery devices products for educational, research and training purposes as authorized by state and federal laws. Compliance checks may also be conducted by other units of government for the purpose of enforcing appropriate federal, state or local laws and regulations relating to tobacco, tobacco products, tobacco-related devices, electronic delivery devices, and nicotine or lobelia delivery devicesproducts. Electronic delivery devices means any product containing or delivering nicotine, lobelia, or any other substance intended for human consumption that can be used by a person to stimulate smoking in the delivery of nicotine or any other substance through inhalation of vapor from the product. Electronic Delivery Device includes any component part of such a product whether or not sold separately. Electronic Delivery Device does not include any product that has been approved or otherwise certified by the United States Food and Drug Administration for legal sales for use in tobacco cessation treatment for other medical purposes, and is being marketed and sold solely for that approved purpose. Packet Page Number 81 of 151 I1, Attachment 1 Individually packaged means the practice of selling any tobacco or tobacco product wrapped individually for sale. Individually-wrapped tobacco and tobacco products shall include, but [shall] not be limited to, single cigarette packs, single cigars, single bags or cans of loose tobacco in any form, and single cans or other packaging of snuff or chewing tobacco. Cartons or other packaging containing more than a single pack or other container as described in this definition shall not be considered individually packaged. Indoor area means all space between a floor and a ceiling that is bounded by walls, doorways, or windows, whether open or closed, covering more than 50 percent of the combined surface area of the vertical planes constituting the perimeter of the area. A wall includes any retractable divider, garage door, or other physical barrier, whether temporary or permanent. A 0.001 gauge window screen with an 18 by 16 mesh count is not considered a wall. Loosies means the common term used to refer to a single or individually-packaged cigar or cigarette, or any other tobacco product that has been removed from its packaging and sold individually. The term "loosies" does not include individual cigars with a retail price, before any sales taxes, of more than $2.0060 per cigar. Minor means any natural person who has not yet reached the age of eighteen (18) years. Moveable place of business means any form of business operated out of a kiosk, truck, van, automobile or other type of vehicle or transportable shelter and not a fixed-address storefront or other permanent type of structure authorized for sales transactions. Nicotine or lobelia delivery devices products means any product containing or delivering nicotine or lobelia intended for human consumption, or any part of such a product, that is not tobacco or an electronic delivery device as defined in this section, not including any product that has been approved or otherwise certified for legal sale by the United States Food and Drug Administration for tobacco use cessation, harm reduction, or for other medical purposes, and is being marketed and sold solely for that approved purpose. Retail establishment means any place of business where tobacco, tobacco products, tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery devices products are available for sale to the general public. The phrase shall include, but not be limited to, grocery stores, convenience stores, restaurants, and drug stores. Sale means any transfer of goods for money, trade, barter or other consideration. Self-service merchandising means open displays of tobacco, tobacco products, tobacco- related devices, electronic delivery devices, or nicotine or lobelia delivery devices products in any manner where any person shall have access to the tobacco, tobacco products, tobacco- related devices, electronic delivery devices, or nicotine or lobelia delivery devices products, without the assistance or intervention of the licensee or the licensee's employee. The assistance or intervention shall entail the actual physical exchange of the tobacco, tobacco product, tobacco-related device, electronic delivery device, or nicotine or lobelia delivery device product between the customer and the licensee or employee. Self -service sales are interpreted as being any sale where there is not an actual physical exchange of the product between the clerk and the customer. Smoking means inhaling or exhaling smoke from any lighted or heated cigar, cigarette, pipe, or any other lighted or heated tobacco or plant product, or inhaling or exhaling vapor from any electronic delivery device. Smoking also includes carrying a lighted or heated cigar, cigarette, pipe, or any other lighted or heated tobacco or plant product intended for inhalation. Packet Page Number 82 of 151 I1, Attachment 1 Tobacco or tobacco products means and includes cigarettes and any product containing, made, or derived from tobacco that is intended for human consumption, whether chewed, smoked, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any other means, or any component, part, or accessory of a tobacco product including but not limited to cigarettes; cigars; cheroots; stogies; perique; granulated, plug cut, crimp cut, ready rubbed, and other smoking tobacco; snuff; snuff flour; cavendish; plug and twist tobacco; fine cut and other chewing tobaccos; shorts; refuse scraps, clippings, cuttings and sweepings of tobacco; and other kinds and forms of tobacco. Tobacco excludes any tobacco product that has been approved by the United States Food and Drug Administration for sale as a tobacco cessation product, as a tobacco dependence product, or for other medical purposes, and is being marketed and sold solely for such an approved purpose. Tobacco-related devices means and includes any tobacco product as well as a pipes, rolling papers, ashtrays, or other device intentionally designed or intended to be used in a manner which enables the chewing, sniffing or smoking of tobacco or tobacco products. Vending machine means any mechanical, electric or electronic, or other type of device which dispenses tobacco, tobacco products or tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products upon the insertion of money, tokens or other form of payment directly into the machine by the person seeking to purchase the tobacco, tobacco product or tobacco-related device, electronic delivery device, or nicotine or lobelia delivery product. (Ord. No. 920, § 3, 3-26-2012) Sec. 14-1374. - License required. (a) Generally. No person may directly or indirectly or by means of any device keep for retail sale, sell at retail, offer to sell or otherwise dispose of any tobacco, tobacco products, or tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery device products at any place in the city unless a license has first been issued by the city as provided in this section. (b) Specifically. (1) Application. An application for a license to sell tobacco, tobacco products, and tobacco-related devices shall be made on a form provided by the city. The application shall contain the full name of the applicant, the applicant's residential and business addresses, and telephone numbers, the name of the business for which the license is sought, and any additional information the city deems necessary. (2) Action. Upon receipt of a completed application, the city clerk shall forward the application to the police department for investigation. The police department shall conduct an investigation of the applicant and application regarding the fitness of the applicant to hold a license pursuant to the standards set forth in this article, and report the results of its investigation to the city clerk within 30 days of receipt of the application. After the city finishes its investigation and reviews the finding, the application will be approved or denied by the city manager or his designee. If the application is approved, it will be issued by the city clerk. If the city manager or his Packet Page Number 83 of 151 I1, Attachment 1 designee denies the application, notice of the denial shall be given to the applicant along with notification of the applicant's right to appeal the decision. (3) Fees. No license shall be issued under this article until the appropriate license or investigation fee is paid in full. The fee(s) shall be established by the city council by resolution from time to time. (4) Duration. Licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. (45) Sanctions for violation. Shall be set by the city council at penalty phase not to be less than state mandated guidelines. (56) Transfers. All licenses issued under this article shall be valid only on the premises for which the license was issued and only for the person to whom the license was issued. (67) Moveable place of business. No license shall be issued to a moveable place of business. Only fixed-location businesses shall be eligible to be licensed under this article. (78) Display. All licenses shall be posted and displayed in plain view of the general public on the licensed premises. (89) Renewals. The renewal of a license issued under this article shall be handled in the same manner as the original application. The request for a renewal shall be made at least 30 days prior, but no more than 60 days before the expiration of the current license. The license holder is not entitled to an automatic renewal of the license. (10) Sale by minors. It shall be unlawful for any business licensed under this article to allow any person under the age of 18 years to sell, offer for sale, or attempt to sell tobacco, tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products. (Ord. No. 920, § 4, 3-26-2012) Sec. 14-1375. - Basis for denial of license. The following shall be grounds for denying the issuance of or renewal of a license under this article; if a license is mistakenly issued or renewed to a person, it shall be revoked upon the discovery that the person was ineligible for the license under this section: (1) The applicant is under the age of 18 years of age; (2) The applicant has been convicted within the past five years of any violation of a federal, state, or local law, ordinance provision, or other regulation relating to tobacco products, or Packet Page Number 84 of 151 I1, Attachment 1 tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products. (3) The applicant has had a license to sell tobacco, tobacco products, or tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products revoked or suspended within the preceding 12 months of the date of application. (4) The applicant fails to provide any information required on the application, or provides false or misleading information. (5) The applicant is prohibited by federal, state, or other local law, ordinance, or other regulation, from holding such a license. (6) Nonpayment by the property owner and/or applicant of any fees or charges owed to the city and/or county, including, but not limited to, utilities and property taxes. (7) If a license is mistakenly issued or renewed to a person, it shall be revoked upon the discovery that the person was ineligible for the license under this article. (Ord. No. 920, § 5, 3-26-2012) Sec. 14-1376. - Prohibited sales. (a) Generally. It shall be a violation of this article for any person to sell or offer to sell any tobacco, tobacco product, or tobacco-related device, electronic delivery device, or nicotine or lobelia delivery product: (1) To a minor; (2) By a vending machine; (3) By self -service; (4) As loosies; (5) If the tobacco or tobacco products cContaining opium, morphine, jimsonweed, belladonna, strychnos, cocaine, marijuana, or other delirious, hallucinogenic, toxic, or controlled substances except nicotine and other substances found naturally in tobacco or added as part of an otherwise lawful manufacturing process; and/or (6) To any other person, in any other manner or form prohibited by federal or state law or regulation, or by local ordinance. (b) Specifically. Packet Page Number 85 of 151 I1, Attachment 1 (1) Cigars. It shall be a violation of this ordinance to sell, offer for sale, or otherwise distribute any cigar that is not within an original package containing fewer than five cigars, unless that package has a sales price of no less than $2.60 per cigar contained within. Cigars to which price promotions or discounts apply shall not be excluded from this restriction. (a) This section shall not apply to premium cigars as defined in Minnesota Statutes 297F.01, subdivision 13a. (b) The minimum pricing established in this section shall be adjusted periodically for inflation at least every three years. (c) The minimum retail sales price of an original package of five or more cigars shall be at least $10.40, after any price promotions or discounts are taken into account and before the imposition of sales tax. (2) Liquid Packaging. It shall be a violation of this ordinance to sell any liquid, whether or not such liquid contains nicotine, intended for human consumption and use in an electronic delivery device, in packaging that is not child-resistant. Upon request, a licensee shall provide a copy of the certificate of compliance or full laboratory testing report for the packaging used. (Ord. No. 920, § 6, 3-26-2012) Sec. 14-1377. - Smoking prohibited. Smoking shall not be permitted and no person shall smoke within the indoor area of any establishment with a tobacco license. Smoking for the purpose of sampling It shall be unlawful for any of the following to occur in a licensed premise: the lighting, inhaling, exhaling or combination thereof of tobacco, tobacco products, or tobacco-related devices, or electronic delivery devices is also prohibited by any person. (Ord. No. 920, § 7, 3-26-2012) Sec. 14-1378. - Compliance checks and inspections. All licensed premises shall be open to inspection by the city police or other authorized city official during regular business hours. From time to time, but at least once per year, the city shall conduct compliance checks by engaging with the written consent of their parents or guardians, minors over the age of 15 years but less than 18 years to enter the licensed premise to attempt to purchase tobacco, tobacco products or tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products. Minors used for the purpose of compliance checks shall be supervised by city designated law enforcement officers or other designated city personnel. Minors used for compliance checks shall not be guilty of unlawful possession of tobacco, tobacco products or tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products when those items are obtained as a part of the compliance check. No minor used in compliance checks shall attempt to use a false identification misrepresenting the minor's age, and all minors lawfully engaged in a compliance check shall answer all questions about the minor's age asked by the licensee or his or her employee and shall produce any identification, if any exists, for which he or she is asked. (Ord. No. 920, § 8, 3-26-2012) Packet Page Number 86 of 151 I1, Attachment 1 Sec. 14-1379. - Violations and penalty. (a) Misdemeanor prosecution. Nothing in this section shall prohibit the city from seeking prosecution as a misdemeanor for any alleged violation of this article. (b) Administrative penalties. (1) Licensees. Any licensee found to have violated this article, or whose employee shall have violated this article, shall be charged an administrative fine of $250.00 for a first violation of this article; $500.00 for a second offense at the same licensed premises within a 24-month period; and $750.00 for a third or subsequent offense at the same location within a 24-month period. In addition, after the third offense the license shall be suspended for not less than seven consecutive days. (2) Other individuals. Other individuals, other than minors regulated by this article, found to be in violation of this article shall be charged an administrative fine of $50.00. (3) Minors. Minors found in unlawful possession of or who unlawfully purchase or attempt to purchase, tobacco, tobacco products, tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery devicesproducts, shall be subject to an administrative fine, or may be subject to tobacco-related education classes, diversion programs, community services, or another penalty that the city believes will be appropriate and effective. The administrative fine or other penalty shall be established by city council ordinance upon the city council's consultation with interested parties of the courts, educators, parents and children to determine an appropriate penalty for minors in the city. This administrative fine or other penalty may also be established from time to time by the ordinance establishing fees and charges, as it may be amended from time to time. (4) Statutory penalties. If the administrative penalties authorized to be imposed by Minn. Stats. § 461.12, as it may be amended from time to time, differ from those established in this section, then the higher statutory penalties shall prevail. (Ord. No. 920, § 9, 3-26-2012) Secs. 14-1380—14-1400. - Reserved. The Maplewood City Council approved this ordinance on _________________, 2015. ___________________________ Nora Slawik, Mayor ATTEST: ______________________________ Karen Haag City Clerk/Citizen Services/Communications Director Packet Page Number 87 of 151 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 88 of 151 J1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Gayle Bauman, Finance Director DATE: May 5, 2015 SUBJECT: Acceptance of Comprehensive Annual Financial Report - 2014 Introduction The Comprehensive Annual Financial Report (CAFR) of the City has been completed for the year-ended December 31, 2014. The CAFR is the City’s official annual report and is prepared by the Finance Department. It has been audited by the certified public accounting firm of Kern DeWenter, Viere, Ltd. and their unqualified opinion on the fair presentation of the financial statements is included within the CAFR. The CAFR includes the Independent Auditor’s Report the Reports on Compliance with Government Auditing Standards OMB Circular A-133 Single Audit and Legal Compliance and, finally, the Communications Letter. Also included in the packet is the Finance Department’s written response to any audit findings, identifying the actions that have been or will be taken to resolve these findings. There were no audit findings. Members of the City Council have received a copy of the Comprehensive Annual Financial Report (CAFR) and an electronic version is available on our website as well. Presentations on significant aspects of the CAFR were given to the Council by a representative of Kern, DeWenter, Viere, Ltd. at the May 11th Council Workshop. Budget Impact None. Recommendation It is recommended that the Council accept the City’s Comprehensive Annual Financial Report and approve the City’s responses to the audit findings, if any. Packet Page Number 89 of 151 J2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Gayle Bauman, Finance Director DATE: May 5, 2015 SUBJECT: Preliminary Approval for Issuance of Bonds Introduction Bonds need to be issued to finance the following:  Street Reconstruction bonds totaling $820,000 will be used to finance the Gladstone Phase II Street Improvements. It is anticipated that there will be some TIF dollars available to help with the repayment of these bonds.  Equipment certificates will be issued in the amount of $415,000 to cover the cost of the equipment needs at the Maplewood Community Center already approved by Council.  Refunding bonds totaling $8,020,000 will be used to refund maturities of the City’s Taxable G.O. Bonds (Build America Bonds), Series 2010A. The City will also be contributing $550,000 of cash on hand towards this refunding. With regard to the refunding bonds, current refunding bonds are proposed to be issued to refund Taxable G.O. Bonds (Build America Bonds) 2010A with an outstanding amount of $8,435,000 and maturities through 2027. The estimated net present value (NPV) of savings to the City for this issue is $225,948 or over 2.8% of the principal amount of the refunding bonds. Please note that the NPV benefit shown is an estimate and is variable based on the actual true interest cost of the refunding bonds as determined at the sale date. City policy states that any refunding, whether advanced or current, needs to have a NPV benefit of at least 3.5%. The NPV benefit being realized by this refunding falls short of the City policy but we are using an extraordinary call provision in this case. These are taxable bonds issued under the Build America Program. The federal government had agreed to reimburse the City for a certain portion of the interest each year if we agreed to utilize this program. Since the program’s inception, the federal government has reduced the amount of the interest credit they had originally agreed to pay the City each year. The future of this program is uncertain and rates for taxable bonds are lower now than when these bonds were originally issued. Staff feels that refunding these bonds makes sense with the reductions already being realized in the federal government reimbursements. The projects and financing plans are listed in the attached report from Springsted Incorporated. The report lists annual tax levies for the refunding bonds, street reconstruction bonds and equipment certificates of $39,364-$661,344, payable 2016-2031, which are required to finance the unassessed project costs. The report also suggests a bid award on the bond sale at the Council meeting at 7:00 p.m. on Monday, June 8, 2015. Packet Page Number 90 of 151 J2 Budget Impact Estimated net present value of savings to the City for the refunding bonds is $225,948. Recommendation It is recommended that the City Council approve the attached resolutions providing preliminary approval for the sale of $1,235,000 General Obligation Bonds, Series 2015B and $8,020,000 Taxable General Obligation Refunding Bonds, Series 2015C. Attachments 1. Resolution for Series 2015B bonds 2. Resolution for Series 2015C bonds 3. Recommendations from Springsted Packet Page Number 91 of 151 J2, Attachment 1 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL CITY OF MAPLEWOOD, MINNESOTA HELD: May 11, 2015 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on May 11, 2015, at 7:00 P.M. for the purpose in part of authorizing the competitive negotiated sale of the $1,235,000 General Obligation Bonds, Series 2015B. The following members were present: and the following were absent: Member _______________ introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $1,235,000 GENERAL OBLIGATION BONDS, SERIES 2015B A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $1,235,000 General Obligation Bonds, Series 2015B (the "Bonds") to finance (i) a street reconstruction project within the City; and (ii) the purchase of capital equipment; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent municipal advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and Packet Page Number 92 of 151 J2, Attachment 1 participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member _______________ and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. Packet Page Number 93 of 151 J2, Attachment 1 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to the City's $1,235,000 General Obligation Bonds, Series 2015B. WITNESS my hand on May 11, 2015. __________________________________ City Clerk Packet Page Number 94 of 151 J2, Attachment 1 ________________________________ * Preliminary; subject to change. EXHIBIT A THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $1,235,000* CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION BONDS, SERIES 2015B (BOOK ENTRY ONLY) Proposals for the Series 2015B Bonds will be received on Monday, June 8, 2015, until 10:30 A.M., Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time proposals will be opened and tabulated. Consideration for award of the Series 2015B Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Series 2015B Bonds regardless of the manner in which the proposal is submitted. (a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted proposal. OR (b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY®. For purposes of the electronic bidding process, the time as maintained by PARITY® shall constitute the official time with respect to all proposals submitted to PARITY®. Each bidder shall be solely responsible for making necessary arrangements to access PARITY® for purposes of submitting its electronic proposal in a timely manner and in compliance with the requirements of the Terms of proposal . Neither the City, its agents nor PARITY® shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY® shall be responsible for a bidder’s failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY®. The City is using the services of PARITY® solely as a communication mechanism to conduct the electronic bidding for the Series 2015B Bonds, and PARITY® is not an agent of the City. If any provisions of this Terms of proposal conflict with information provided by PARITY®, this Terms of proposal shall control. Further information about PARITY®, including any fee charged, may be obtained from: PARITY®, 1359 Broadway, 2nd Floor, New York, New York 10018 Customer Support: (212) 849-5000 Packet Page Number 95 of 151 J2, Attachment 1 DETAILS OF THE SERIES 2015B BONDS The Series 2015B Bonds will be dated as of the date of delivery and will bear interest payable on February 1 and August 1 of each year, commencing February 1, 2016. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Series 2015B Bonds will mature February 1 in the years and amounts* as follows: 2017 $90,000 2018 $90,000 2019 $90,000 2020 $90,000 2021 $90,000 2022 $90,000 2023 $ 95,000 2024 $100,000 2025 $100,000 2026 $100,000 2027 $ 55,000 2028 $ 60,000 2029 $60,000 2030 $60,000 2031 $65,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Series 2015B Bonds or the amount of any maturity in multiples of $5,000. In the event the amount of any maturity is modified, the aggregate purchase price will be adjusted to result in the same gross spread per $1,000 of Series 2015B Bonds as that of the original proposal. Gross spread is the differential between the price paid to the City for the new issue and the prices at which the securities are initially offered to the investing public. Proposals for the Series 2015B Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at a price of par plus accrued interest to the date of redemption scheduled to conform to the maturity schedule set forth above. In order to designate term bonds, the proposal must specify “Years of Term Maturities” in the spaces provided on the proposal form. BOOK ENTRY SYSTEM The Series 2015B Bonds will be issued by means of a book entry system with no physical distribution of Series 2015B Bonds made to the public. The Series 2015B Bonds will be issued in fully registered form and one Series 2015B Bond, representing the aggregate principal amount of the Series 2015B Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company (“DTC”), New York, New York, which will act as securities depository of the Series 2015B Bonds. Individual purchases of the Series 2015B Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Series 2015B Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Series 2015B Bonds, will be required to deposit the Series 2015B Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2025, and on any day thereafter, to prepay Series 2015B Bonds due on or after February 1, 2026. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Series 2015B Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. Packet Page Number 96 of 151 J2, Attachment 1 SECURITY AND PURPOSE The Series 2015B Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. The proceeds will be used to finance (i) a street reconstruction project within the City, and (ii) the purchase of capital equipment. BIDDING PARAMETERS Proposals shall be for not less than $1,222,650 plus accrued interest, if any, on the total principal amount of the Series 2015B Bonds. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Series 2015B Bonds is adjourned, recessed, or continued to another date without award of the Series 2015B Bonds having been made. Rates shall be in integral multiples of 1/100 or 1/8 of 1%. The initial price to the public for each maturity must be 98.0% or greater. Series 2015B Bonds of the same maturity shall bear a single rate from the date of the Series 2015B Bonds to the date of maturity. No conditional proposals will be accepted. GOOD FAITH DEPOSIT To have its proposal considered for award, the lowest bidder is required to submit a good faith deposit to the City in the amount of $12,350 (the “Deposit”) no later than 1:30 P.M., Central Time on the day of sale. The Deposit may be delivered as described herein in the form of either (i) a certified or cashier’s check payable to the City; or (ii) a wire transfer. The lowest bidder shall be solely responsible for the timely delivery of their Deposit whether by check or wire transfer. Neither the City nor Springsted Incorporated have any liability for delays in the receipt of the Deposit. If the Deposit is not received by the specified time, the City may, at its sole discretion, reject the proposal of the lowest bidder, direct the second lowest bidder to submit a Deposit, and thereafter award the sale to such bidder. Certified or Cashier’s Check. A Deposit made by certified or cashier’s check will be considered timely delivered to the City if it is made payable to the City and delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota 55101 by the specified time. Wire Transfer. A Deposit made by wire will be considered timely delivered to the City upon submission of a federal wire reference number by the specified time. Wire transfer instructions will be available from Springsted Incorporated following the receipt and tabulation of proposals. The successful bidder must send an e-mail including the following information: (i) the federal reference number and time released; (ii) the amount of the wire transfer; and (iii) the issue to which it applies. Once an award has been made, the Deposit received from the lowest bidder (the “purchaser”) will be retained by the City and no interest will accrue to the purchaser. The amount of the Deposit will be deducted at settlement from the purchase price. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. AWARD The Series 2015B Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis calculated on the proposal prior to any adjustment made by the City. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Series 2015B Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. Packet Page Number 97 of 151 J2, Attachment 1 BOND INSURANCE AT PURCHASER'S OPTION The City has not applied for or pre-approved a commitment for any policy of municipal bond insurance with respect to the Series 2015B Bonds. If the Series 2015B Bonds qualify for municipal bond insurance and a bidder desires to purchase a policy, such indication, the maturities to be insured, and the name of the desired insurer must be set forth on the bidder’s proposal. The City specifically reserves the right to reject any bid specifying municipal bond insurance, even though such bid may result in the lowest TIC to the City. All costs associated with the issuance and administration of such policy and associated ratings and expenses (other than any independent rating requested by the City) shall be paid by the successful bidder. Failure of the municipal bond insurer to issue the policy after the award of the Series 2015B Bonds shall not constitute cause for failure or refusal by the successful bidder to accept delivery of the Series 2015B Bonds. CUSIP NUMBERS If the Series 2015B Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Series 2015B Bonds, but neither the failure to print such numbers on any Series 2015B Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Series 2015B Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT On or about July 8, 2015, the Series 2015B Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate. On the date of settlement, payment for the Series 2015B Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Series 2015B Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Series 2015B Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the “Undertaking”) whereunder the City will covenant for the benefit of the owners of the Series 2015B Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2-12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of a Preliminary Official Statement containing pertinent information relative to the Series 2015B Bonds, and said Preliminary Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Preliminary Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Municipal Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000. A Final Official Statement (as that term is defined in Rule 15c2-12) will be prepared, specifying the maturity dates, principal amounts and interest rates of the Series 2015B Bonds, together with any other information required by law. By awarding the Series 2015B Bonds to an underwriter or underwriting syndicate, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the sole underwriter or to the senior managing underwriter of the syndicate (the Packet Page Number 98 of 151 J2, Attachment 1 “Underwriter” for purposes of this paragraph) to which the Series 2015B Bonds are awarded up to 25 copies of the Final Official Statement. The City designates the Underwriter of the syndicate to which the Series 2015B Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Such Underwriter agrees that if its proposal is accepted by the City, (i) it shall accept designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Series 2015B Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated May 11, 2015 BY ORDER OF THE CITY COUNCIL /s/ Karen Haag City Clerk Packet Page Number 99 of 151 J2, Attachment 2 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL CITY OF MAPLEWOOD, MINNESOTA HELD: May 11, 2015 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on May 11, 2015, at 7:00 P.M. for the purpose in part of authorizing the competitive negotiated sale of the $8,020,000 Taxable General Obligation Refunding Bonds, Series 2015C. The following members were present: and the following were absent: Member _______________ introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $8,020,000 TAXABLE GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015C A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $8,020,000 Taxable General Obligation Refunding Bonds, Series 2015C (the "Bonds") to refund the February 1, 2016 through February 1, 2027 maturities of the City’s Taxable General Obligation Bonds, Series 2010A (Build America Bonds – Direct Pay), dated May 10, 2010; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. Packet Page Number 100 of 151 J2, Attachment 2 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member _______________ and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. Packet Page Number 101 of 151 J2, Attachment 2 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to the City's $8,020,000 Taxable General Obligation Refunding Bonds, Series 2015C. WITNESS my hand on May 11, 2015. __________________________________ City Clerk Packet Page Number 102 of 151 J2, Attachment 2 ________________________________ * Preliminary; subject to change. EXHIBIT A THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $8,020,000* CITY OF MAPLEWOOD, MINNESOTA TAXABLE GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015C (BOOK ENTRY ONLY) Proposals for the Series 2015C Bonds will be received on Monday, June 8, 2015, until 10:30 A.M., Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time proposals will be opened and tabulated. Consideration for award of the Series 2015C Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Series 2015C Bonds regardless of the manner in which the proposal is submitted. (a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted proposal. OR (b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY®. For purposes of the electronic bidding process, the time as maintained by PARITY® shall constitute the official time with respect to all proposals submitted to PARITY®. Each bidder shall be solely responsible for making necessary arrangements to access PARITY® for purposes of submitting its electronic proposal in a timely manner and in compliance with the requirements of the Terms of proposal . Neither the City, its agents nor PARITY® shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY® shall be responsible for a bidder’s failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY®. The City is using the services of PARITY® solely as a communication mechanism to conduct the electronic bidding for the Series 2015C Bonds, and PARITY® is not an agent of the City. If any provisions of this Terms of proposal conflict with information provided by PARITY®, this Terms of proposal shall control. Further information about PARITY®, including any fee charged, may be obtained from: PARITY®, 1359 Broadway, 2nd Floor, New York, New York 10018 Customer Support: (212) 849-5000 Packet Page Number 103 of 151 J2, Attachment 2 DETAILS OF THE SERIES 2015C BONDS The Series 2015C Bonds will be dated as of the date of delivery and will bear interest payable on February 1 and August 1 of each year, commencing February 1, 2016. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Series 2015C Bonds will mature February 1 in the years and amounts* as follows: 2016 $835,000 2017 $920,000 2018 $895,000 2019 $855,000 2020 $660,000 2021 $645,000 2022 $630,000 2023 $615,000 2024 $615,000 2025 $605,000 2026 $585,000 2027 $160,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Series 2015C Bonds or the amount of any maturity in multiples of $5,000. In the event the amount of any maturity is modified, the aggregate purchase price will be adjusted to result in the same gross spread per $1,000 of Series 2015C Bonds as that of the original proposal. Gross spread is the differential between the price paid to the City for the new issue and the prices at which the securities are initially offered to the investing public. Proposals for the Series 2015C Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at a price of par plus accrued interest to the date of redemption scheduled to conform to the maturity schedule set forth above. In order to designate term bonds, the proposal must specify “Years of Term Maturities” in the spaces provided on the proposal form. BOOK ENTRY SYSTEM The Series 2015C Bonds will be issued by means of a book entry system with no physical distribution of Series 2015C Bonds made to the public. The Series 2015C Bonds will be issued in fully registered form and one Series 2015C Bond, representing the aggregate principal amount of the Series 2015C Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company (“DTC”), New York, New York, which will act as securities depository of the Series 2015C Bonds. Individual purchases of the Series 2015C Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Series 2015C Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Series 2015C Bonds, will be required to deposit the Series 2015C Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2024, and on any day thereafter, to prepay Series 2015C Bonds due on or after February 1, 2025. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Series 2015C Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. Packet Page Number 104 of 151 J2, Attachment 2 SECURITY AND PURPOSE The Series 2015C Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special assessments from benefited properties and net revenues of the City’s water and environmental utility funds. The proceeds will be used to refund the February 1, 2016 through February 1, 2027 maturities of the City’s Taxable General Obligation Bonds, Series 2010A (Build America Bonds – Direct Pay), dated May 10, 2010. TAXABILITY OF INTEREST The interest to be paid on the Series 2015C Bonds is includable in gross income of the recipient for United States and State of Minnesota income tax purposes, and is subject to Minnesota Corporate and bank excise taxes measured by net income. BIDDING PARAMETERS Proposals shall be for not less than $7,957,845 plus accrued interest, if any, on the total principal amount of the Series 2015C Bonds. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Series 2015C Bonds is adjourned, recessed, or continued to another date without award of the Series 2015C Bonds having been made. Rates shall be in integral multiples of 1/100 or 1/8 of 1%. The initial price to the public for each maturity must be 98.0% or greater. Series 2015C Bonds of the same maturity shall bear a single rate from the date of the Series 2015C Bonds to the date of maturity. No conditional proposals will be accepted. GOOD FAITH DEPOSIT To have its proposal considered for award, the lowest bidder is required to submit a good faith deposit to the City in the amount of $80,200 (the “Deposit”) no later than 1:30 P.M., Central Time on the day of sale. The Deposit may be delivered as described herein in the form of either (i) a certified or cashier’s check payable to the City; or (ii) a wire transfer. The lowest bidder shall be solely responsible for the timely delivery of their Deposit whether by check or wire transfer. Neither the City nor Springsted Incorporated have any liability for delays in the receipt of the Deposit. If the Deposit is not received by the specified time, the City may, at its sole discretion, reject the proposal of the lowest bidder, direct the second lowest bidder to submit a Deposit, and thereafter award the sale to such bidder. Certified or Cashier’s Check. A Deposit made by certified or cashier’s check will be considered timely delivered to the City if it is made payable to the City and delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota 55101 by the specified time. Wire Transfer. A Deposit made by wire will be considered timely delivered to the City upon submission of a federal wire reference number by the specified time. Wire transfer instructions will be available from Springsted Incorporated following the receipt and tabulation of proposals. The successful bidder must send an e-mail including the following information: (i) the federal reference number and time released; (ii) the amount of the wire transfer; and (iii) the issue to which it applies. Once an award has been made, the Deposit received from the lowest bidder (the “purchaser”) will be retained by the City and no interest will accrue to the purchaser. The amount of the Deposit will be deducted at settlement from the purchase price. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. AWARD The Series 2015C Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis calculated on the proposal prior to any adjustment made by the City. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. Packet Page Number 105 of 151 J2, Attachment 2 The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Series 2015C Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION The City has not applied for or pre-approved a commitment for any policy of municipal bond insurance with respect to the Series 2015C Bonds. If the Series 2015C Bonds qualify for municipal bond insurance and a bidder desires to purchase a policy, such indication, the maturities to be insured, and the name of the desired insurer must be set forth on the bidder’s proposal. The City specifically reserves the right to reject any bid specifying municipal bond insurance, even though such bid may result in the lowest TIC to the City. All costs associated with the issuance and administration of such policy and associated ratings and expenses (other than any independent rating requested by the City) shall be paid by the successful bidder. Failure of the municipal bond insurer to issue the policy after the award of the Series 2015C Bonds shall not constitute cause for failure or refusal by the successful bidder to accept delivery of the Series 2015C Bonds. CUSIP NUMBERS If the Series 2015C Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Series 2015C Bonds, but neither the failure to print such numbers on any Series 2015C Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Series 2015C Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT On or about July 8, 2015, the Series 2015C Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate. On the date of settlement, payment for the Series 2015C Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Series 2015C Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non- compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Series 2015C Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the “Undertaking”) whereunder the City will covenant for the benefit of the owners of the Series 2015C Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2-12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of a Preliminary Official Statement containing pertinent information relative to the Series 2015C Bonds, and said Preliminary Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Preliminary Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Municipal Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000. Packet Page Number 106 of 151 J2, Attachment 2 A Final Official Statement (as that term is defined in Rule 15c2-12) will be prepared, specifying the maturity dates, principal amounts and interest rates of the Series 2015C Bonds, together with any other information required by law. By awarding the Series 2015C Bonds to an underwriter or underwriting syndicate, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the sole underwriter or to the senior managing underwriter of the syndicate (the “Underwriter” for purposes of this paragraph) to which the Series 2015C Bonds are awarded up to 25 copies of the Final Official Statement. The City designates the Underwriter of the syndicate to which the Series 2015C Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Such Underwriter agrees that if its proposal is accepted by the City, (i) it shall accept designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Series 2015C Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated May 11, 2015 BY ORDER OF THE CITY COUNCIL /s/ Karen Haag City Clerk Packet Page Number 107 of 151 Page 1 City of Maplewood, Minnesota Recommendations for Issuance of Bonds $1,235,000 General Obligation Bonds, Series 2015B $8,020,000 Taxable General Obligation Refunding Bonds, Series 2015C The Council has under consideration the issuance of two series of bonds; (i) the 2015B Bonds will fund a street reconstruction project within the City and related infrastructure costs and the purchase of capital equipment; and (ii) the 2015C Bonds will refund the callable maturities of the City’s Taxable General Obligation Bonds, Series 2010A (Build America Bonds – Direct Pay), (the “2010A Bonds”). The 2015B Bonds and 2015C Bonds will be referred to as the Bonds. This document provides information relative to the proposed issuance. KEY EVENTS: The following summary schedule includes the timing of some of the key events that will occur relative to the bond issuance. May 11, 2015 Council sets sale date and terms Week of May 25, 2015 Rating conference is conducted June 8, 2015, 10:30 a.m. Competitive proposals are received June 8, 2015, 7:00 p.m. Council considers award of the Bonds July 8, 2015 Proceeds are received August 13, 2015 Redeem the 2010A Bonds RATING: An application will be made to Standard & Poor’s Rating Services for a rating on the Bonds. The City‘s general obligation debt is currently rated AA+ by S&P. THE MARKET: Performance of the tax-exempt market is often measured by the Bond Buyer’s Index (“BBI”) which measures the yield of high grade municipal bonds in the 20 th year for general obligation bonds (the BBI 20 Bond Index) and the 30th year for revenue bonds (the BBI 25 Bond Index). The following chart illustrates these two indices over the past five years. Study No.: 1408.130 May 5, 2015 J2, Attachment 3 Packet Page Number 108 of 151 Page 2 POST ISSUANCE COMPLIANCE: The issuance of the Bonds will result in post-issuance compliance responsibilities. The responsibilities are in two primary areas: i) compliance with federal arbitrage requirements and ii) compliance with secondary disclosure requirements. The arbitrage requirements do not apple to taxable issues such as the 2015C Bonds Federal arbitrage requirements include a wide range of implications that have been taken into account as your issue has been structured. Post-issuance compliance responsibilities for your tax-exempt issue include both rebate and yield restriction provisions of the IRS Code. In general terms the arbitrage requirements control the earnings on unexpended bond proceeds, including investment earnings, moneys held for debt service payments (which are considered to be proceeds under the IRS regulations), and/or reserves. Under certain circumstances any “excess earnings” will need to be paid to the IRS to maintain the tax-exempt status of the Bonds. Any interest earnings on gross bond proceeds or debt service funds should not be spent until it has been determined based on actual facts that they are not “excess earnings” as defined by the IRS Code. The arbitrage rules provide spend-down exceptions for proceeds that are spent within either a 6-month, 18-month or 24-month period in accordance with certain spending criteria. Proceeds that qualify for an exception will be exempt from rebate. These exceptions are based on actual expenditures and not based on reasonable expectations, and expenditures, including any investment proceeds will have to m eet the spending criteria to qualify for the exclusion. The City expects to meet the 18-month spending exception for the 2015B Bonds. Regardless of whether an issue qualifies for an exemption from the rebate provisions, yield restriction provisions will apply to the debt service fund under certain conditions and any unspent bond proceeds remaining after three years. These funds should be monitored throughout the life of the Bonds. Secondary disclosure requirements result from an SEC requirement that underwriters provide ongoing disclosure information to investors. To meet this requirement, any prospective underwriter will require the City to commit to providing the information needed to comply under a continuing disclosure agreement. Springsted and the City will enter into an Agreement for Municipal Advisor Services, under which Springsted will provide arbitrage and continuing disclosure compliance services for the City. SUPPLEMENTAL INFORMATION AND BOND RECORD: Supplementary information will be available to staff including detailed terms and conditions of sale, comprehensive structuring schedules and information to assist in meeting post - issuance compliance responsibilities. Upon completion of the financing, a bond record will be provided that contains pertinent documents and final debt service calculations for the transaction. J2, Attachment 3 Packet Page Number 109 of 151 Page 3 $1,235,000 General Obligation Bonds, Series 2015B Description of Issue PURPOSE: Proceeds of the 2015B Bonds will be used to finance the following:  the 2015 Gladstone Street reconstruction project (the “Street Reconstruction Bonds”). The total projected project costs of $3,425,000 are reduced by various cash contributions in the amount of $2,645,000; and  the purchase of capital equipment (the “Equipment Certificates”) AUTHORITY: Statutory Authority: The 2015B Bonds are being issued pursuant to Minnesota Statutes, Chapters 475 and Sections 475.58 subd. 3b and 412.301. Statutory Requirements: The Street Reconstruction Bonds are issued pursuant to Minnesota Statutes, Section 475.58 subd. 3b, which requires the City to have a five-year street reconstruction plan and voted approval of the plan and issuance of bonds by all members of the governing body following a public hearing. The City has met all of the necessary requirements. Equipment Certificates are issued pursuant to Minnesota Statutes, Section 412.301, which allows the City to issue certificates of indebtedness without exposure to a petition requirement calling for a referendum if the total amount of the issue does not exceed ¼ of 1% of the estimated market value of the taxable property in the City. Based on the City's 2014/2015 estimated market value of $3,457,190,700 this represents a maximum issue size of $8,642,977. The principal amount of the Equipment Certificates is $400,000 and is therefore within that limitation and not subject to taxpayer petition for a referendum. SECURITY AND SOURCE OF PAYMENT: The 2015B Bonds are a general obligation of the City, secured by its full faith and credit and taxing power and will be repaid with ad valorem tax levies. In addition, the City expects to use tax increment revenue derived from Tax Increment Financing District No. 1- 1 to pay a portion of the debt service on the Street Reconstruction Bonds. The City will make their first levy for the 2015B Bonds in 2015 for collection in 2016. Each year’s collection of taxes and tax increment revenue will be used to make the August 1 interest payment due in the collection year and the February 1 principal and interest payment due the following year. The February 1, 2016 interest payment will be made with available City funds. STRUCTURING SUMMARY: In consultation with the City, the 2015B Bonds have been structured by purpose/statutory authority as follows: The Street Reconstruction Bonds have been structured with a repayment term of 15 years to result in approximately level annual payments of debt service. The Equipment Certificates has been structured with a repayment term of 10 years to result in approximately level annual payments of debt service. J2, Attachment 3 Packet Page Number 110 of 151 Page 4 SCHEDULES ATTACHED: Schedules attached for the 2015B Bonds are the sources and uses of funds and debt service schedules for the 2015B Bonds as a whole and by purpose. RISKS/SPECIAL CONSIDERATIONS: The outcome of this financing will rely on the market conditions at the time of the sale. Any projections included herein are estimates based on current market conditions. SALE TERMS AND MARKETING: Variability of Issue Size: A specific provision in the sale terms permits modifications to the issue size and/or maturity structure to customize the issue once the price and interest rates are set on the day of sale. Prepayment Provisions: Bonds maturing on or after February 1, 2026 may be prepaid at a price of par plus accrued interest on or after February 1, 2025. Bank Qualification: The City does not expect to issue more than $10 million in tax-exempt obligations that count against the $10 million limit for this calendar year; therefore, the 2015B Bonds are designated as bank qualified. $8,020,000 Taxable General Obligation Refunding Bonds, Series 2015C Description of Issue PURPOSE: Proceeds of the 2015C Bonds along with a cash contribution of $550,000 of City debt service funds and accumulated special assessments will be used to refund the February 1, 2016 through 2027 maturities of the City’s Taxable General Obligation Bonds, Series 2010A (Build America Bonds – Direct Pay), dated May 10, 2010. The maturities to be refunded are outstanding in the aggregate principal amount of $8,435,000. This refunding transaction is being conducted as a “current” refunding in which the 2010A Bonds will be redeemed within 90 days from the date of issuance of the 2015C Bonds. The 2010A Bonds were originally issued to fund six infrastructure improvement projects in various areas of the City. The purpose of the refunding is to eliminate the risk that the federal government will further reduce or eliminate the federal direct pay tax credits on which the City relies to make a portion of the debt service payments on the 2010A Bonds and to provide interest cost savings to the City. As part of the American Recovery and Reinvestment Act (ARRA) of 2009, municipal issuers such as the City were permitted to issue “Build America Bonds” or “BABs” as an alternative to traditional tax-exempt municipal bonds in order to fund public capital expenditures. Under ARRA, BABs were issued with a 35% direct payment tax credit to the issuer, whereby the issuer receives a semi-annual tax credit directly from the federal government equal to 35% of the interest payments on the bonds. As a result of Congress’ failure to enact legislation to reduce the budget deficit, on March 1, 2013, the President issued the sequestration order (“sequestration”) which required automatic spending cuts. The results of sequestration included a reduction in the amount of the federal subsidies paid to state and local governments for certain bond programs authorized as part of the ARRA program. For federal fiscal year 2015 (October 1, J2, Attachment 3 Packet Page Number 111 of 151 Page 5 2014 through September 1, 2015), the reduction amount is equal to 7.3% of the credit payment. It is important to note there has been no agreement on deficit reduction measures by the federal government and if sequestration will continue in future fiscal years and at what level. The 2010A Bonds included an extraordinary redemption provision that allowed the City to prepay the 2010A Bonds in the event there was a change in law that eliminated or reduced the amount of credit due. The City is exercising the extraordinary redemption option for the 2010A Bonds due to the reduction in credit from the federal government. The 2015C Bonds are being issued as taxable obligations to ensure the $10 million bank qualification limit for 2015 is not exceeded. The City previously issued their 2015A Bonds as bank qualified and will deem the 2015B Bonds bank qualified. While the 2015C Bonds are eligible to be issued as tax-exempt, doing so would exceed the $10 million bank qualification limit. AUTHORITY: The 2015C Bonds are being issued pursuant to Minnesota Statutes, Chapters 429, 444 and 475. SECURITY AND SOURCE OF PAYMENT: The 2015C Bonds are general obligations of the City, secured by its full faith and credit and taxing power and will be repaid with a combination of tax levies, special assessments filed against benefited properties and net revenues of the City’s water fund and environmental utility fund (EUF). On August 13, 2015, the call date of the 2010A Bonds, the City will use (i) cash of $550,000 from prior debt service funds and special assessments and (ii) proceeds of the 2015C Bonds to redeem the 2010A Bonds. Beginning with the February 1, 2016 principal and interest payment, the City will begin to make debt service payments on the 2015C Bonds. The City will make their regularly scheduled interest payment due on August 1, 2015 on the 2010A Bonds with tax levies and assessments previously levied for and collected and utility revenues. The City will make their first levy for the 2015C Bonds in 2015 for collection in 2016. Each year’s collection of taxes, special assessments and water and EUF revenues will be used to make the interest payment due August 1 in the collection year and the principal and interest payment due February 1 of the following year. The February 1, 2016 will be paid from taxes and assessments previously levied for and available utility revenues. Assessment amounts and terms for the White Bear, County Rd D, Stanich and Hills/Dale projects were provided by the City. The interest rate charged on the assessments is 5.0%. STRUCTURING SUMMARY: The 2015C Bonds have been structured (i) to maintain the original structure of the 2010A Bonds which was structured as eight purposes by project and payment source, and (ii) with the same debt service repayment term by purpose. Based on current interest rate estimates, the refunding is projected to result in future value savings of approximately $351,787 with a net present value benefit to the City of J2, Attachment 3 Packet Page Number 112 of 151 Page 6 approximately $225,948. These estimates are net of all costs associated with the refunding and the $550,000 cash contribution. SCHEDULES ATTACHED: Schedules attached for the 2015C Bonds include (i) refunding summary; (ii) debt service comparison for the bonds as a whole that shows the projected savings as a result of the refunding; and (iii) debt service schedules for the bonds as a whole and by purpose. SALE TERMS AND MARKETING: Variability of Issue Size: A specific provision in the sale terms permits modifications to the issue size and/or maturity structure to customize the issue once the price and interest rates are set on the day of sale. Prepayment Provisions: Bonds maturing on or after February 1, 2025 may be prepaid at a price of par plus accrued interest on or after February 1, 2024. Bank Qualification: The 2015C Bonds are being issued as taxable obligations and therefore do not count towards the City’s $10 million bank qualification limit. RISKS/SPECIAL CONSIDERATIONS: The outcome of this financing will rely on the market conditions at the time of th e sale. Any projections included herein are estimates based on current market conditions. J2, Attachment 3 Packet Page Number 113 of 151 Page 7 $1,235,000 City of Maplewood, Minnesota General Obligation Bonds, Series 2015B Total Issue Sources And Uses Dated 07/08/2015 | Delivered 07/08/2015 Street Reconstructi on Bonds Equipment Certificates Issue Summary Sources Of Funds Various Cash Contributions..............................................................................................................................................................................2,645,000.00 -2,645,000.00 Par Amount of Bonds.....................................................................................................................................................................................$820,000.00 $415,000.00 $1,235,000.00 Total Sources...........................................................................................................................................................................................$3,465,000.00 $415,000.00 $3,880,000.00 Uses Of Funds Deposit to Project Construction Fund....................................................................................................................................................................3,425,000.00 400,000.00 3,825,000.00 Costs of Issuance.......................................................................................................................................................................................28,185.43 14,264.57 42,450.00 Total Underwriter's Discount (1.000%)..................................................................................................................................................................8,200.00 4,150.00 12,350.00 Rounding Amount.........................................................................................................................................................................................3,614.57 (3,414.57)200.00 Total Uses..............................................................................................................................................................................................$3,465,000.00 $415,000.00 $3,880,000.00 2015B GO Bonds | Issue Summary | 5/ 4/2015 | 10:54 AM J2, Attachment 3 Packet Page Number 114 of 151 Page 8 $1,235,000 City of Maplewood, Minnesota General Obligation Bonds, Series 2015B DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I 105% Levy 02/01/2016 --11,420.16 11,420.16 11,991.17 02/01/2017 90,000.00 0.700%20,252.50 110,252.50 115,765.13 02/01/2018 90,000.00 0.900%19,622.50 109,622.50 115,103.63 02/01/2019 90,000.00 1.050%18,812.50 108,812.50 114,253.13 02/01/2020 90,000.00 1.250%17,867.50 107,867.50 113,260.88 02/01/2021 90,000.00 1.350%16,742.50 106,742.50 112,079.63 02/01/2022 90,000.00 1.500%15,527.50 105,527.50 110,803.88 02/01/2023 95,000.00 1.600%14,177.50 109,177.50 114,636.38 02/01/2024 100,000.00 1.750%12,657.50 112,657.50 118,290.38 02/01/2025 100,000.00 1.850%10,907.50 110,907.50 116,452.88 02/01/2026 100,000.00 2.050%9,057.50 109,057.50 114,510.38 02/01/2027 55,000.00 2.150%7,007.50 62,007.50 65,107.88 02/01/2028 60,000.00 2.250%5,825.00 65,825.00 69,116.25 02/01/2029 60,000.00 2.350%4,475.00 64,475.00 67,698.75 02/01/2030 60,000.00 2.400%3,065.00 63,065.00 66,218.25 02/01/2031 65,000.00 2.500%1,625.00 66,625.00 69,956.25 Total $1,235,000.00 - $189,042.66 $1,424,042.66 $1,495,244.79 SIGNIFICANT DATES Dated...................................................................................................................................................................................................7/08/2015 Delivery Date...........................................................................................................................................................................................7/08/2015 First Coupon Date.......................................................................................................................................................................................2/01/2016 Yield Statistics Bond Year Dollars.......................................................................................................................................................................................$9,871.40 Average Life............................................................................................................................................................................................7.993 Years Average Coupon..........................................................................................................................................................................................1.9150537% Net Interest Cost (NIC).................................................................................................................................................................................2.0401625% True Interest Cost (TIC)................................................................................................................................................................................2.0371170% Bond Yield for Arbitrage Purposes.......................................................................................................................................................................1.8992729% All Inclusive Cost (AIC)................................................................................................................................................................................2.5259804% IRS Form 8038 Net Interest Cost.......................................................................................................................................................................................1.9150537% Weighted Average Maturity...............................................................................................................................................................................7.993 Years 2015B GO Bonds | Issue Summary | 5/ 4/2015 | 10:54 AM J2, Attachment 3 Packet Page Number 115 of 151 Page 9 $820,000 City of Maplewood, Minnesota General Obligation Bonds, Series 2015B Street Reconstruction Bonds DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I 105% Levy Tax Increment Projected Net Levy 02/01/2016 -- 8,103.08 8,103.08 8,508.23 8,508.23 02/01/2017 50,000.00 0.700% 14,370.00 64,370.00 67,588.50 67,588.50 02/01/2018 50,000.00 0.900% 14,020.00 64,020.00 67,221.00 67,221.00 02/01/2019 50,000.00 1.050% 13,570.00 63,570.00 66,748.50 26,854.00 39,894.50 02/01/2020 50,000.00 1.250% 13,045.00 63,045.00 66,197.25 26,854.00 39,343.25 02/01/2021 50,000.00 1.350% 12,420.00 62,420.00 65,541.00 26,854.00 38,687.00 02/01/2022 50,000.00 1.500% 11,745.00 61,745.00 64,832.25 26,854.00 37,978.25 02/01/2023 55,000.00 1.600% 10,995.00 65,995.00 69,294.75 26,854.00 42,440.75 02/01/2024 55,000.00 1.750% 10,115.00 65,115.00 68,370.75 26,854.00 41,516.75 02/01/2025 55,000.00 1.850% 9,152.50 64,152.50 67,360.13 26,854.00 40,506.13 02/01/2026 55,000.00 2.050% 8,135.00 63,135.00 66,291.75 26,854.00 39,437.75 02/01/2027 55,000.00 2.150% 7,007.50 62,007.50 65,107.88 26,854.00 38,253.88 02/01/2028 60,000.00 2.250% 5,825.00 65,825.00 69,116.25 26,854.00 42,262.25 02/01/2029 60,000.00 2.350% 4,475.00 64,475.00 67,698.75 26,854.00 40,844.75 02/01/2030 60,000.00 2.400% 3,065.00 63,065.00 66,218.25 26,854.00 39,364.25 02/01/2031 65,000.00 2.500% 1,625.00 66,625.00 69,956.25 26,854.00 43,102.25 Total $820,000.00 - $147,668.08 $967,668.08 $1,016,051.48 $349,102.00 $666,949.48 SIGNIFICANT DATES Dated...................................................................................................................................................................................................7/08/2015 Delivery Date...........................................................................................................................................................................................7/08/2015 First Coupon Date.......................................................................................................................................................................................2/01/2016 Yield Statistics Bond Year Dollars.......................................................................................................................................................................................$7,302.39 Average Life............................................................................................................................................................................................8.905 Years Average Coupon..........................................................................................................................................................................................2.0221887% Net Interest Cost (NIC).................................................................................................................................................................................2.1344807% True Interest Cost (TIC)................................................................................................................................................................................2.1317872% Bond Yield for Arbitrage Purposes.......................................................................................................................................................................1.8992729% All Inclusive Cost (AIC)................................................................................................................................................................................2.5766717% IRS Form 8038 Net Interest Cost.......................................................................................................................................................................................2.0221887% Weighted Average Maturity...............................................................................................................................................................................8.905 Years 2015B GO Bonds | Street Reconstruction Bon | 5/ 4/2015 | 10:54 AM J2, Attachment 3 Packet Page Number 116 of 151 Page 10 $415,000 City of Maplewood, Minnesota General Obligation Bonds, Series 2015B Equipment Certificates DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I 105% Levy 02/01/2016 --3,317.08 3,317.08 3,482.93 02/01/2017 40,000.00 0.700%5,882.50 45,882.50 48,176.63 02/01/2018 40,000.00 0.900%5,602.50 45,602.50 47,882.63 02/01/2019 40,000.00 1.050%5,242.50 45,242.50 47,504.63 02/01/2020 40,000.00 1.250%4,822.50 44,822.50 47,063.63 02/01/2021 40,000.00 1.350%4,322.50 44,322.50 46,538.63 02/01/2022 40,000.00 1.500%3,782.50 43,782.50 45,971.63 02/01/2023 40,000.00 1.600%3,182.50 43,182.50 45,341.63 02/01/2024 45,000.00 1.750%2,542.50 47,542.50 49,919.63 02/01/2025 45,000.00 1.850%1,755.00 46,755.00 49,092.75 02/01/2026 45,000.00 2.050%922.50 45,922.50 48,218.63 Total $415,000.00 -$41,374.58 $456,374.58 $479,193.31 SIGNIFICANT DATES Dated...................................................................................................................................................................................................7/08/2015 Delivery Date...........................................................................................................................................................................................7/08/2015 First Coupon Date.......................................................................................................................................................................................2/01/2016 Yield Statistics Bond Year Dollars.......................................................................................................................................................................................$2,569.01 Average Life............................................................................................................................................................................................6.190 Years Average Coupon..........................................................................................................................................................................................1.6105238% Net Interest Cost (NIC).................................................................................................................................................................................1.7720644% True Interest Cost (TIC)................................................................................................................................................................................1.7760576% Bond Yield for Arbitrage Purposes.......................................................................................................................................................................1.8992729% All Inclusive Cost (AIC)................................................................................................................................................................................2.3873065% IRS Form 8038 Net Interest Cost.......................................................................................................................................................................................1.6105238% Weighted Average Maturity...............................................................................................................................................................................6.190 Years 2015B GO Bonds | Equipment Certificates | 5/ 4/2015 | 10:54 AM J2, Attachment 3 Packet Page Number 117 of 151 Page 11 $8,020,000 City of Maplewood, Minnesota Taxble General Obligation Refunding Bonds, Series 2015C Current Refunding of Series 2010A BABs Refunding Summary Dated 07/08/2015 | Delivered 07/08/2015 Levy Portion EUF Portion WAC Portion White Bear Portion County Rd D Portion Stanich Portion Hills/Dale Portion TH 36 Portion Issue Summary Sources Of Funds Par Amount of Bonds.....................................................................................................................................................................................$3,230,000.00 $755,000.00 $370,000.00 $775,000.00 $230,000.00 $555,000.00 $2,045,000.00 $60,000.00 $8,020,000.00 Transfers from Prior Issue Debt Service Funds...........................................................................................................................................................221,508.73 51,776.81 25,374.06 53,148.38 15,773.07 38,061.10 140,586.03 3,771.82 550,000.00 Total Sources...........................................................................................................................................................................................$3,451,508.73 $806,776.81 $395,374.06 $828,148.38 $245,773.07 $593,061.10 $2,185,586.03 $63,771.82 $8,570,000.00 Uses Of Funds Deposit to Current Refunding Fund.......................................................................................................................................................................3,400,243.33 796,227.83 390,602.25 816,056.17 240,369.17 585,897.58 2,158,306.00 60,078.00 8,447,780.33 Total Underwriter's Discount (0.775%)..................................................................................................................................................................25,032.50 5,851.25 2,867.50 6,006.25 1,782.50 4,301.25 15,848.75 465.00 62,155.00 Costs of Issuance.......................................................................................................................................................................................22,956.36 5,365.96 2,629.68 5,508.10 1,634.66 3,944.51 14,569.83 390.90 57,000.00 Rounding Amount.........................................................................................................................................................................................3,276.54 (668.23) (725.37) 577.86 1,986.74 (1,082.24) (3,138.55) 2,837.92 3,064.67 Total Uses..............................................................................................................................................................................................$3,451,508.73 $806,776.81 $395,374.06 $828,148.38 $245,773.07 $593,061.10 $2,185,586.03 $63,771.82 $8,570,000.00 Flow of Funds Detail State and Local Government Series (SLGS) rates for...................................................................................................................................................... Date of OMP Candidates.................................................................................................................................................................................. Primary Purpose Fund Solution Method....................................................................................................................................................................Gross Funded Gross Funded Gross Funded Gross Funded Gross Funded Gross Funded Gross Funded Gross Funded Gross Funded Total Cost of Investments...............................................................................................................................................................................$3,400,243.33 $796,227.83 $390,602.25 $816,056.17 $240,369.17 $585,897.58 $2,158,306.00 $60,078.00 $8,447,780.33 Total Draws.............................................................................................................................................................................................$3,400,243.33 $796,227.83 $390,602.25 $816,056.17 $240,369.17 $585,897.58 $2,158,306.00 $60,078.00 $8,447,780.33 Series 2015C TAX Ref 2010 | Issue Summary | 5/ 5/2015 | 7:58 AM J2, Attachment 3 Packet Page Number 118 of 151 Page 12 $8,020,000 City of Maplewood, Minnesota Taxable General Obligation Refunding Bonds, Series 2015C Current Refunding of Series 2010A BABs Refunding Summary Dated 07/08/2015 | Delivered 07/08/2015 Levy Portion EUF Portion WAC Portion White Bear Portion County Rd D Portion Stanich Portion Hills/Dale Portion TH 36 Portion Issue Summary PV Analysis Summary (Net to Net) Net PV Cashflow Savings @ 2.274%(Bond Yield)...........................................................................................................................................................316,274.88 75,530.18 37,343.96 59,512.50 20,570.84 56,190.89 205,916.79 1,543.41 772,883.45 Transfers from Prior Issue Debt Service Fund............................................................................................................................................................(221,508.73) (51,776.81) (25,374.06) (53,148.38) (15,773.07) (38,061.10) (140,586.03) (3,771.82) (550,000.00) Contingency or Rounding Amount..........................................................................................................................................................................3,276.54 (668.23) (725.37) 577.86 1,986.74 (1,082.24) (3,138.55) 2,837.92 3,064.67 Net Present Value Benefit...............................................................................................................................................................................$98,042.69 $23,085.14 $11,244.53 $6,941.98 $6,784.51 $17,047.55 $62,192.21 $609.51 $225,948.12 Net PV Benefit / $8,435,000 Refunded Principal.........................................................................................................................................................2.888% 2.904% 2.883% 0.852% 2.827% 2.914% 2.886% 1.016% 2.679% Net PV Benefit / $8,020,000 Refunding Principal........................................................................................................................................................3.035% 3.058% 3.039% 0.896% 2.950% 3.072% 3.041% 1.016% 2.817% Bond Statistics Average Life............................................................................................................................................................................................5.647 Years 5.643 Years 5.672 Years 2.009 Years 5.607 Years 5.411 Years 5.451 Years 2.064 Years 5.202 Years Average Coupon..........................................................................................................................................................................................2.3458444% 2.3468553% 2.3432454% 1.0524151% 2.3797908% 2.3455091% 2.3538864% 1.0661669% 2.2969240% Net Interest Cost (NIC).................................................................................................................................................................................2.4830737% 2.4841848% 2.4798816% 1.4381696% 2.5180019% 2.4887428% 2.4960512% 1.4416716% 2.4458968% Bond Yield for Arbitrage Purposes.......................................................................................................................................................................2.2743464% 2.2743464% 2.2743464% 2.2743464% 2.2743464% 2.2743464% 2.2743464% 2.2743464% 2.2743464% True Interest Cost (TIC)................................................................................................................................................................................2.4760703% 2.4772589% 2.4725939% 1.4447527% 2.5094380% 2.4779247% 2.4851392% 1.4482056% 2.4360694% All Inclusive Cost (AIC)................................................................................................................................................................................2.6148242% 2.6161311% 2.6106977% 1.8102503% 2.6496474% 2.6227639% 2.6293566% 1.7742735% 2.5860892% Series 2015C TAX Ref 2010 | Issue Summary | 5/ 5/2015 | 7:58 AM J2, Attachment 3 Packet Page Number 119 of 151 Page 13 $8,020,000 City of Maplewood, Minnesota Taxable General Obligation Refunding Bonds, Series 2015C Current Refunding of Series 2010A BABs Debt Service Comparison Date Total P+I Existing D/S Net New D/S Old Net D/S Savings 02/01/2016 914,239.07 191,705.00 1,105,944.07 1,144,012.70 38,068.63 02/01/2017 1,056,347.50 - 1,056,347.50 1,103,685.38 47,337.88 02/01/2018 1,025,367.50 - 1,025,367.50 1,081,480.08 56,112.58 02/01/2019 975,970.00 -975,970.00 1,052,521.68 76,551.68 02/01/2020 769,427.50 -769,427.50 827,539.82 58,112.32 02/01/2021 743,537.50 -743,537.50 807,476.04 63,938.54 02/01/2022 715,960.00 -715,960.00 796,520.46 80,560.46 02/01/2023 687,100.00 -687,100.00 774,568.42 87,468.42 02/01/2024 672,032.50 -672,032.50 771,937.52 99,905.02 02/01/2025 645,427.50 -645,427.50 752,931.86 107,504.36 02/01/2026 607,882.50 -607,882.50 738,282.72 130,400.22 02/01/2027 165,040.00 -165,040.00 217,802.64 52,762.64 Total $8,978,331.57 $191,705.00 $9,170,036.57 $10,068,759.32 $898,722.75 PV Analysis Summary (Net to Net) Net FV Cashflow Savings.................................................................................................................................................................................898,722.75 Gross PV Debt Service Savings...........................................................................................................................................................................1,493,892.70 Effects of changes in Direct Payments..........................................................................................................................................................................(721,009.25) Net PV Cashflow Savings @ 2.274%(Bond Yield)...........................................................................................................................................................772,883.45 Transfers from Prior Issue Debt Service Fund............................................................................................................................................................(550,000.00) Contingency or Rounding Amount..........................................................................................................................................................................3,064.67 Net Future Value Benefit................................................................................................................................................................................$351,787.42 Net Present Value Benefit...............................................................................................................................................................................$225,948.12 Net PV Benefit / $2,030,824.58 PV Refunded Interest.....................................................................................................................................................11.126% Net PV Benefit / $9,513,892.70 PV Refunded Debt Service.................................................................................................................................................2.375% Net PV Benefit / $8,435,000 Refunded Principal.........................................................................................................................................................2.679% Net PV Benefit / $8,020,000 Refunding Principal........................................................................................................................................................2.817% Refunding Bond Information Refunding Dated Date....................................................................................................................................................................................7/08/2015 Refunding Delivery Date.................................................................................................................................................................................7/08/2015 Series 2015C TAX Ref 2010 | Issue Summary | 5/ 5/2015 | 7:58 AM J2, Attachment 3 Packet Page Number 120 of 151 Page 14 $8,020,000 City of Maplewood, Minnesota Taxable General Obligation Refunding Bonds, Series 2015C Current Refunding of Series 2010A BABs DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I EUF Funds Assmts Required Levy 02/01/2016 835,000.00 0.500% 79,239.07 914,239.07 68,005.81 426,578.82 419,654.44 02/01/2017 920,000.00 0.650% 136,347.50 1,056,347.50 83,897.50 385,010.72 587,439.28 02/01/2018 895,000.00 1.050% 130,367.50 1,025,367.50 83,442.50 370,428.16 571,496.84 02/01/2019 855,000.00 1.350% 120,970.00 975,970.00 77,707.50 355,845.62 542,416.88 02/01/2020 660,000.00 1.650% 109,427.50 769,427.50 81,830.00 189,783.06 497,814.44 02/01/2021 645,000.00 1.950% 98,537.50 743,537.50 80,675.00 182,774.52 480,087.98 02/01/2022 630,000.00 2.200% 85,960.00 715,960.00 79,310.00 175,764.96 460,885.04 02/01/2023 615,000.00 2.450% 72,100.00 687,100.00 77,770.00 168,755.46 440,574.54 02/01/2024 615,000.00 2.700% 57,032.50 672,032.50 76,055.00 161,747.00 434,230.50 02/01/2025 605,000.00 2.900% 40,427.50 645,427.50 74,165.00 154,738.56 416,523.94 02/01/2026 585,000.00 3.050% 22,882.50 607,882.50 72,135.00 147,729.10 388,018.40 02/01/2027 160,000.00 3.150%5,040.00 165,040.00 11,606.70 153,433.30 Total $8,020,000.00 - $958,331.57 $8,978,331.57 $854,993.31 $2,730,762.68 $5,392,575.58 SIGNIFICANT DATES Dated Date..............................................................................................................................................................................................7/08/2015 Delivery Date...........................................................................................................................................................................................7/08/2015 First Coupon Date.......................................................................................................................................................................................2/01/2016 Yield Statistics Bond Year Dollars.......................................................................................................................................................................................$41,722.39 Average Life............................................................................................................................................................................................5.202 Years Average Coupon..........................................................................................................................................................................................2.2969240% Net Interest Cost (NIC).................................................................................................................................................................................2.4458968% True Interest Cost (TIC)................................................................................................................................................................................2.4360694% Bond Yield for Arbitrage Purposes....................................................................................................................................................................... 2.2743464% All Inclusive Cost (AIC)................................................................................................................................................................................2.5860892% IRS Form 8038 Net Interest Cost.......................................................................................................................................................................................2.4458968% Weighted Average Maturity............................................................................................................................................................................... 5.202 Years Series 2015C TAX Ref 2010 | Issue Summary | 5/ 5/2015 | 8:18 AM J2, Attachment 3 Packet Page Number 121 of 151 Page 15 $3,230,000 City of Maplewood, Minnesota TAXABLE General Obligation Refunding Bonds, Series 2015C Current Refunding of Series 2010A BABs (Levy Portion) Debt Service Schedule Date Principal Coupon Interest Total P+I 02/01/2016 250,000.00 0.500%34,268.94 284,268.94 02/01/2017 300,000.00 0.650%59,522.50 359,522.50 02/01/2018 295,000.00 1.050%57,572.50 352,572.50 02/01/2019 295,000.00 1.350%54,475.00 349,475.00 02/01/2020 300,000.00 1.650%50,492.50 350,492.50 02/01/2021 295,000.00 1.950%45,542.50 340,542.50 02/01/2022 295,000.00 2.200%39,790.00 334,790.00 02/01/2023 300,000.00 2.450%33,300.00 333,300.00 02/01/2024 300,000.00 2.700%25,950.00 325,950.00 02/01/2025 300,000.00 2.900%17,850.00 317,850.00 02/01/2026 300,000.00 3.050%9,150.00 309,150.00 Total $3,230,000.00 -$427,913.94 $3,657,913.94 Yield Statistics Bond Year Dollars.......................................................................................................................................................................................$18,241.36 Average Life............................................................................................................................................................................................5.647 Years Average Coupon..........................................................................................................................................................................................2.3458444% Net Interest Cost (NIC).................................................................................................................................................................................2.4830737% True Interest Cost (TIC)................................................................................................................................................................................2.4760703% Bond Yield for Arbitrage Purposes.......................................................................................................................................................................2.2743464% All Inclusive Cost (AIC)................................................................................................................................................................................2.6148242% IRS Form 8038 Net Interest Cost.......................................................................................................................................................................................2.4830737% Weighted Average Maturity...............................................................................................................................................................................5.647 Years Series 2015C TAX Ref 2010 | Levy Portion | 5/ 5/2015 | 7:58 AM J2, Attachment 3 Packet Page Number 122 of 151 Page 16 $755,000 City of Maplewood, Minnesota TAXABLE General Obligation Refunding Bonds, Series 2015C Current Refunding of Series 2010A BABs (EUF Portion) Debt Service Schedule Date Principal Coupon Interest Total P+I 02/01/2016 60,000.00 0.500%8,005.81 68,005.81 02/01/2017 70,000.00 0.650%13,897.50 83,897.50 02/01/2018 70,000.00 1.050%13,442.50 83,442.50 02/01/2019 65,000.00 1.350%12,707.50 77,707.50 02/01/2020 70,000.00 1.650%11,830.00 81,830.00 02/01/2021 70,000.00 1.950%10,675.00 80,675.00 02/01/2022 70,000.00 2.200%9,310.00 79,310.00 02/01/2023 70,000.00 2.450%7,770.00 77,770.00 02/01/2024 70,000.00 2.700%6,055.00 76,055.00 02/01/2025 70,000.00 2.900%4,165.00 74,165.00 02/01/2026 70,000.00 3.050%2,135.00 72,135.00 Total $755,000.00 -$99,993.31 $854,993.31 Yield Statistics Bond Year Dollars.......................................................................................................................................................................................$4,260.74 Average Life............................................................................................................................................................................................5.643 Years Average Coupon..........................................................................................................................................................................................2.3468553% Net Interest Cost (NIC).................................................................................................................................................................................2.4841848% True Interest Cost (TIC)................................................................................................................................................................................2.4772589% Bond Yield for Arbitrage Purposes.......................................................................................................................................................................2.2743464% All Inclusive Cost (AIC)................................................................................................................................................................................2.6161311% IRS Form 8038 Net Interest Cost.......................................................................................................................................................................................2.4841848% Weighted Average Maturity...............................................................................................................................................................................5.643 Years Series 2015C TAX Ref 2010 | EUF Portion | 5/ 5/2015 | 7:58 AM J2, Attachment 3 Packet Page Number 123 of 151 Page 17 $370,000 City of Maplewood, Minnesota TAXABLE General Obligation Refunding Bonds, Series 2015C Current Refunding of Series 2010A BABs (WAC Portion) Debt Service Schedule Date Principal Coupon Interest Total P+I 02/01/2016 25,000.00 0.500%3,938.76 28,938.76 02/01/2017 35,000.00 0.650%6,860.00 41,860.00 02/01/2018 35,000.00 1.050%6,632.50 41,632.50 02/01/2019 35,000.00 1.350%6,265.00 41,265.00 02/01/2020 35,000.00 1.650%5,792.50 40,792.50 02/01/2021 35,000.00 1.950%5,215.00 40,215.00 02/01/2022 35,000.00 2.200%4,532.50 39,532.50 02/01/2023 30,000.00 2.450%3,762.50 33,762.50 02/01/2024 35,000.00 2.700%3,027.50 38,027.50 02/01/2025 35,000.00 2.900%2,082.50 37,082.50 02/01/2026 35,000.00 3.050%1,067.50 36,067.50 Total $370,000.00 -$49,176.26 $419,176.26 Yield Statistics Bond Year Dollars.......................................................................................................................................................................................$2,098.64 Average Life............................................................................................................................................................................................5.672 Years Average Coupon..........................................................................................................................................................................................2.3432454% Net Interest Cost (NIC).................................................................................................................................................................................2.4798816% True Interest Cost (TIC)................................................................................................................................................................................2.4725939% Bond Yield for Arbitrage Purposes.......................................................................................................................................................................2.2743464% All Inclusive Cost (AIC)................................................................................................................................................................................2.6106977% IRS Form 8038 Net Interest Cost.......................................................................................................................................................................................2.4798816% Weighted Average Maturity...............................................................................................................................................................................5.672 Years Series 2015C TAX Ref 2010 | WAC Portion | 5/ 5/2015 | 7:58 AM J2, Attachment 3 Packet Page Number 124 of 151 Page 18 $775,000 City of Maplewood, Minnesota TAXABLE General Obligation Refunding Bonds, Series 2015C Current Refunding of Series 2010A BABs (White Bear Portion) Debt Service Schedule Date Principal Coupon Interest Total P+I Assmts Required Levy 02/01/2016 205,000.00 0.500% 3,806.25 208,806.25 189,350.00 19,456.25 02/01/2017 200,000.00 0.650% 5,725.00 205,725.00 174,202.00 31,523.00 02/01/2018 190,000.00 1.050% 4,425.00 194,425.00 166,628.00 27,797.00 02/01/2019 180,000.00 1.350% 2,430.00 182,430.00 159,054.00 23,376.00 Total $775,000.00 - $16,386.25 $791,386.25 $689,234.00 $102,152.25 Yield Statistics Bond Year Dollars.......................................................................................................................................................................................$1,557.01 Average Life............................................................................................................................................................................................2.009 Years Average Coupon..........................................................................................................................................................................................1.0524151% Net Interest Cost (NIC).................................................................................................................................................................................1.4381696% True Interest Cost (TIC)................................................................................................................................................................................1.4447527% Bond Yield for Arbitrage Purposes.......................................................................................................................................................................2.2743464% All Inclusive Cost (AIC)................................................................................................................................................................................1.8102503% IRS Form 8038 Net Interest Cost.......................................................................................................................................................................................1.4381696% Weighted Average Maturity...............................................................................................................................................................................2.009 Years Series 2015C TAX Ref 2010 | White Bear Portion | 5/ 5/2015 | 7:58 AM J2, Attachment 3 Packet Page Number 125 of 151 Page 19 $230,000 City of Maplewood, Minnesota TAXABLE General Obligation Refunding Bonds, Series 2015C Current Refunding of Series 2010A BABs (County Rd. D Portion) Debt Service Schedule Date Principal Coupon Interest Total P+I Assmts Required Levy 02/01/2016 25,000.00 0.500% 2,412.03 27,412.03 19,345.94 8,066.09 02/01/2017 20,000.00 0.650% 4,152.50 24,152.50 17,135.00 7,017.50 02/01/2018 20,000.00 1.050% 4,022.50 24,022.50 16,582.26 7,440.24 02/01/2019 20,000.00 1.350% 3,812.50 23,812.50 16,029.50 7,783.00 02/01/2020 20,000.00 1.650% 3,542.50 23,542.50 15,476.76 8,065.74 02/01/2021 20,000.00 1.950% 3,212.50 23,212.50 14,924.00 8,288.50 02/01/2022 20,000.00 2.200% 2,822.50 22,822.50 14,371.26 8,451.24 02/01/2023 20,000.00 2.450% 2,382.50 22,382.50 13,817.50 8,565.00 02/01/2024 20,000.00 2.700% 1,892.50 21,892.50 13,264.80 8,627.70 02/01/2025 20,000.00 2.900% 1,352.50 21,352.50 12,712.10 8,640.40 02/01/2026 15,000.00 3.050%772.50 15,772.50 12,159.40 3,613.10 02/01/2027 10,000.00 3.150%315.00 10,315.00 11,606.70 (1,291.70) Total $230,000.00 - $30,692.03 $260,692.03 $177,425.22 $83,266.81 Yield Statistics Bond Year Dollars.......................................................................................................................................................................................$1,289.69 Average Life............................................................................................................................................................................................5.607 Years Average Coupon..........................................................................................................................................................................................2.3797908% Net Interest Cost (NIC).................................................................................................................................................................................2.5180019% True Interest Cost (TIC)................................................................................................................................................................................2.5094380% Bond Yield for Arbitrage Purposes.......................................................................................................................................................................2.2743464% All Inclusive Cost (AIC)................................................................................................................................................................................2.6496474% IRS Form 8038 Net Interest Cost.......................................................................................................................................................................................2.5180019% Weighted Average Maturity...............................................................................................................................................................................5.607 Years Series 2015C TAX Ref 2010 | County Rd D Portion | 5/ 5/2015 | 7:58 AM J2, Attachment 3 Packet Page Number 126 of 151 Page 20 $555,000 City of Maplewood, Minnesota TAXABLE General Obligation Refunding Bonds, Series 2015C Current Refunding of Series 2010A BABs (Stanich Portion) Debt Service Schedule Date Principal Coupon Interest Total P+I Assmts Required Levy 02/01/2016 55,000.00 0.500% 5,634.66 60,634.66 44,366.00 16,268.66 02/01/2017 60,000.00 0.650% 9,717.50 69,717.50 39,436.46 30,281.04 02/01/2018 60,000.00 1.050% 9,327.50 69,327.50 38,121.90 31,205.60 02/01/2019 50,000.00 1.350% 8,697.50 58,697.50 36,807.36 21,890.14 02/01/2020 50,000.00 1.650% 8,022.50 58,022.50 35,492.80 22,529.70 02/01/2021 50,000.00 1.950% 7,197.50 57,197.50 34,178.26 23,019.24 02/01/2022 45,000.00 2.200% 6,222.50 51,222.50 32,863.70 18,358.80 02/01/2023 40,000.00 2.450% 5,232.50 45,232.50 31,549.16 13,683.34 02/01/2024 40,000.00 2.700% 4,252.50 44,252.50 30,234.60 14,017.90 02/01/2025 40,000.00 2.900% 3,172.50 43,172.50 28,920.06 14,252.44 02/01/2026 35,000.00 3.050% 2,012.50 37,012.50 27,604.50 9,408.00 02/01/2027 30,000.00 3.150%945.00 30,945.00 30,945.00 Total $555,000.00 - $70,434.66 $625,434.66 $379,574.80 $245,859.86 Yield Statistics Bond Year Dollars.......................................................................................................................................................................................$3,002.96 Average Life............................................................................................................................................................................................5.411 Years Average Coupon..........................................................................................................................................................................................2.3455091% Net Interest Cost (NIC).................................................................................................................................................................................2.4887428% True Interest Cost (TIC)................................................................................................................................................................................2.4779247% Bond Yield for Arbitrage Purposes.......................................................................................................................................................................2.2743464% All Inclusive Cost (AIC)................................................................................................................................................................................2.6227639% IRS Form 8038 Net Interest Cost.......................................................................................................................................................................................2.4887428% Weighted Average Maturity...............................................................................................................................................................................5.411 Years Series 2015C TAX Ref 2010 | Stanich Portion | 5/ 5/2015 | 7:58 AM J2, Attachment 3 Packet Page Number 127 of 151 Page 21 $2,045,000 City of Maplewood, Minnesota TAXABLE General Obligation Refunding Bonds, Series 2015C Current Refunding of Series 2010A BABs (Hills/Dale Portion) Debt Service Schedule Date Principal Coupon Interest Total P+I Assmts Required Levy 02/01/2016 200,000.00 0.500% 20,872.35 220,872.35 173,516.88 47,355.47 02/01/2017 220,000.00 0.650% 36,015.00 256,015.00 154,237.26 101,777.74 02/01/2018 210,000.00 1.050% 34,585.00 244,585.00 149,096.00 95,489.00 02/01/2019 195,000.00 1.350% 32,380.00 227,380.00 143,954.76 83,425.24 02/01/2020 185,000.00 1.650% 29,747.50 214,747.50 138,813.50 75,934.00 02/01/2021 175,000.00 1.950% 26,695.00 201,695.00 133,672.26 68,022.74 02/01/2022 165,000.00 2.200% 23,282.50 188,282.50 128,530.00 59,752.50 02/01/2023 155,000.00 2.450% 19,652.50 174,652.50 123,388.80 51,263.70 02/01/2024 150,000.00 2.700% 15,855.00 165,855.00 118,247.60 47,607.40 02/01/2025 140,000.00 2.900% 11,805.00 151,805.00 113,106.40 38,698.60 02/01/2026 130,000.00 3.050% 7,745.00 137,745.00 107,965.20 29,779.80 02/01/2027 120,000.00 3.150% 3,780.00 123,780.00 123,780.00 Total $2,045,000.00 - $262,414.85 $2,307,414.85 $1,484,528.66 $822,886.19 Yield Statistics Bond Year Dollars.......................................................................................................................................................................................$11,148.15 Average Life............................................................................................................................................................................................5.451 Years Average Coupon..........................................................................................................................................................................................2.3538864% Net Interest Cost (NIC).................................................................................................................................................................................2.4960512% True Interest Cost (TIC)................................................................................................................................................................................2.4851392% Bond Yield for Arbitrage Purposes.......................................................................................................................................................................2.2743464% All Inclusive Cost (AIC)................................................................................................................................................................................2.6293566% IRS Form 8038 Net Interest Cost.......................................................................................................................................................................................2.4960512% Weighted Average Maturity...............................................................................................................................................................................5.451 Years Series 2015C TAX Ref 2010 | Hills/Dale Portion | 5/ 5/2015 | 7:58 AM J2, Attachment 3 Packet Page Number 128 of 151 Page 22 $60,000 City of Maplewood, Minnesota TAXABLE General Obligation Refunding Bonds, Series 2015C Current Refunding of Series 2010A BABs (TH 36 Portion) Debt Service Schedule Date Principal Coupon Interest Total P+I 02/01/2016 15,000.00 0.500%300.27 15,300.27 02/01/2017 15,000.00 0.650%457.50 15,457.50 02/01/2018 15,000.00 1.050%360.00 15,360.00 02/01/2019 15,000.00 1.350%202.50 15,202.50 Total $60,000.00 -$1,320.27 $61,320.27 Yield Statistics Bond Year Dollars.......................................................................................................................................................................................$123.83 Average Life............................................................................................................................................................................................2.064 Years Average Coupon..........................................................................................................................................................................................1.0661669% Net Interest Cost (NIC).................................................................................................................................................................................1.4416716% True Interest Cost (TIC)................................................................................................................................................................................1.4482056% Bond Yield for Arbitrage Purposes.......................................................................................................................................................................2.2743464% All Inclusive Cost (AIC)................................................................................................................................................................................1.7742735% IRS Form 8038 Net Interest Cost.......................................................................................................................................................................................1.4416716% Weighted Average Maturity...............................................................................................................................................................................2.064 Years Series 2015C TAX Ref 2010 | TH 36 Portion | 5/ 5/2015 | 7:58 AM J2, Attachment 3 Packet Page Number 129 of 151 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, City Engineer/Public Works Director DuWayne Konewko, Parks and Recreation Director James Taylor, Parks Manager Steven Love, Assistant City Engineer DATE: May 4, 2015 SUBJECT: County Road B Trail and Safety Improvements, City Project 14-02 a. Approval of Resolution Receiving Bids and Awarding Construction Contract b. Approval of Work Order Agreement 12B Introduction Final plans and specifications for the above referenced project have been completed and were advertised for bids. The bid opening was held at 10:00 a.m. on Wednesday, April 15, 2015. The City Council will consider receiving the bids and awarding a construction contract. The City Council will also consider approval of agreement for professional services for construction phase services for the County Road B Trail and Safety Improvements, City Project 14-02. Background On January 27, 2014 the City Council passed a resolution supporting the 2014 Safe Routes to School Infrastructure Grant Application. The Public Works and Parks and Recreation Departments, along with one of the City’s consultants, Bolton & Menk, Inc., worked together to prepare and submit a Safe Routes to School (SRTS) Infrastructure Grant application to MnDOT. The SRTS Infrastructure Grant included the construction of safety and trail improvements along County Road B from the existing trail at Birmingham Street (near Weaver Elementary) to Van Dyke Street (near City Hall). Additionally, the proposal included extending a new sidewalk from the proposed trail at the southeast corner of White Bear Avenue and County Road B to the existing sidewalk along the east side of White Bear Avenue south of County Road B. On April 4, 2014, the City received notification that the City was selected for the SRTS Infrastructure Grant. On May 12, 2014, the City Council authorized the County Road B Trail and Safety Improvements, City Project 14-02 to proceed and utilize the services of Bolton and Menk, Inc. as project engineer. K1 Packet Page Number 130 of 151 Discussion Public Outreach A neighborhood project informational meeting was held at the Maplewood Community Center on November 17, 2014 between 5:30 p.m. and 7:00 p.m. At the neighborhood meeting the proposed project was presented and staff was available to answer questions, gather input, and address property owners concerns. A plan review open house was held at the Maplewood Community Center on February 4, 2015 between 5:00 p.m. and 7:00 p.m. The open house provided an opportunity for residents to view the design plans and make suggestions for staff to use in final adjustments. City staff, along with the city’s consultants, has been available to property owners to answer questions regarding the project by phone, email, and individual meetings. A number of one on one meeting have also taken place at individual resident properties to explain the project and negotiate necessary easements. Award of Construction Contract Final plans and specifications for the County Road B Trail and Safety Improvements were approved and authorization given to advertise for sealed bids on February 23, 2015. Bids were received, opened and read on April 15, 2015. Two valid bids were received and tabulated. A summary of the bids is shown in Exhibit 1. Both bids have been checked and tabulated for accuracy. Analysis of Bids The Engineer’s Estimate for the construction contract was $827,284.00. As seen below, the low bid from Park Construction Company of $1,034,945.86 is approximately $207,661.86 more than the engineer’s estimate. Contractor Bid Total Park Construction Company $1,034,945.86 T.A. Schifsky and Sons, Inc.$1,159,260.38 Engineers Estimate $827,284.00 BID TABULATION - EXHIBIT 1 After the bids were analyzed staff spoke with local agencies to see how recent bid results have been coming in compared to engineer’s estimates. Based on that feedback that we learned most local bids have been averaging about 15% to 20% over estimates. Staff then reviewed the engineer’s estimate and compared it to MnDOT’s recent average unit prices, and the estimate was prepared properly and with the most recent data available. However contractors have plenty of available work and can pick and choose the projects they bid on and increase their margins; which is a shift from past years where the bidding environment was extremely competitive. We are no longer seeing multiple bidders and lower prices. It is quite the opposite this year. City staff has been working with its local funding partners to secure additional funding. Since the time of bid opening (higher prices) MNDOT has adjusted upwards the contribution of Federal/State monies from $392,800.00 to $595,444.21 to help cover the funding gap in order to move the project forward. This increase in funding has essentially closed the funding gap. The City has worked successfully with K1 Packet Page Number 131 of 151 Park Construction Company in the past; most recently as a subcontractor on the Arkwright-Sunrise Area Improvement project. Additionally, the Park Construction Company was awarded the contract for the Gladstone Improvements Phase 2, City Project 14-01. Work Order 12B Bolton and Menk, Inc. has submitted a proposed scope of services amendment, Work Order No. 12B, for the inspection, project administration, meeting federal project requirements, and signal inspection in the amount of $91,000. The estimated amount for inspection, project administration and meeting federal project requirements is estimated at $80,000. All costs associated with inspection of the White Bear Avenue signal work will be reimbursed by Ramsey County to the City of Maplewood, estimated at $11,000. Costs associated with Work Order No. 12B have been accounted for in the revised engineering estimate and the proposed funding plan. Budget Impact The total project budget was approved at the February 23, 2015 City Council meeting in the amount of $1,289,506.00. The following changes to the total project budget are recommended at this time. The amounts dedicated from each funding source have been adjusted to reflect additional monies received as well as to better reflect the final improvement plan (shown below). It should be noted that no special assessments are proposed as part of this project. The following is a summary of the revised engineer’s estimate based on bid results for the proposed project: PROJECT ITEM PROJECT AMOUNT TRAIL, SIDEWALK, PEDESTRIAN SAFETY IMPROVEMENTS $954,086 STORM WATER IMPROVEMENTS $161,823 WATER IMPROVEMENTS $17,069 SIGNAL IMPROVEMENTS $364,193 TOTAL ESTIMATED PROJECT COST $1,497,171 TOTAL PROJECT COST ESTIMATE The following is a summary of the proposed project funding sources: FUNDING SOURCE TOTAL AMOUNT FEDERAL FUNDS (SRTS GRANT)$392,800 MNDOT $202,644 PARK DEVELOPMENT FUND $171,274 ENVIRONMENTAL UTILITY FUND $161,823 W.A.C. FUND $17,069 RAMSEY COUNTY (TRAIL IMPROVEMENTS)$92,367 RAMSEY COUNTY (SIGNAL IMPROVEMENTS)$328,044 STREET LIGHT UTILITY FUND $36,149 RIGHT OF WAY FUND $95,000 TOTAL REVENUES $1,497,171 ESTIMATED TOTAL PROJECT COST RECOVERY K1 Packet Page Number 132 of 151 Recommendations It is recommended that the City Council approve the attached Resolution Receiving Bids and Awarding Construction Contract, County Road B Trail and Safety Improvements, City Project 14-02 to Park Construction Company. It is further recommended that the City Council authorize the City Manager and City Engineer to sign Work Order No. 12B. for the inspection, project administration, and meeting the federal requirements for the County Road B Trail and safety Improvements, City Project 14-02 in the amount of $91,000 with Bolton and Menk, Inc. Attachments 1. Resolution: Award of Bid 2. Work Order 12B 3. Location Map K1 Packet Page Number 133 of 151 RESOLUTION RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Park Construction Company in the amount of $1,034,945.86 is the lowest responsible bid for the construction of County Road B Trail and Safety Improvements, City Project 14- 02, and the mayor and city manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as shown below. FUNDING SOURCE TOTAL AMOUNT FEDERAL FUNDS (SRTS GRANT)$392,800 MNDOT $202,644 PARK DEVELOPMENT FUND $171,274 ENVIRONMENTAL UTILITY FUND $161,823 W.A.C. FUND $17,069 RAMSEY COUNTY (TRAIL IMPROVEMENTS)$92,367 RAMSEY COUNTY (SIGNAL IMPROVEMENTS)$328,044 STREET LIGHT UTILITY FUND $36,149 RIGHT OF WAY FUND $95,000 TOTAL REVENUES $1,497,171 ESTIMATED PROJECT COST RECOVERY Adopted by the Maplewood City Council on this 11th day of May 2015. K1, Attachment 1 Packet Page Number 134 of 151 City of Maplewood Page 1 of 2 WORK ORDER NO. 12B COUNTY ROAD B TRAIL CONSTRUCTION ENGINEERING SERVICES CITY PROJECT NO. 14-02 CITY OF MAPLEWOOD and BOLTON & MENK, INC. Work Order No. 12B, made this ______day of __________, 2015, by and between the CITY OF MAPLEWOOD, 1830 East County Road B, Maplewood, Minnesota 55109 (“CLIENT”) and BOLTON & MENK, INC., 2035 County Road D East, Suite B, Maplewood, Minnesota 55109 (“CONSULTANT”) is an addendum to the original Work Order No. 12 dated July12, 2014 and the Master Agreement between the City and Bolton & Menk, Inc. dated May 21, 2012 (“Master Agreement”). All provisions of the Master Agreement shall apply to this Work Order except and unless specifically modified herein. SECTION I – SCOPE OF WORK CLIENT was awarded a Safe Routes to School (SRTS) infrastructure grant for federal funding toward construction of a trail along the County Road B corridor from Birmingham Street to Van Dyke Street. As authorized by Work Order No. 10, CONSULTANT performed preliminary engineering in advance of project authorization to assist CLIENT in readying the federal project for design. Work Order No. 12 funded the survey, design, right-of-way acquisition and bidding services to ready the project for construction. This Work Order No. 12B adds construction engineering services to the County Road B Trail project. This Work Order No. 12B also provides the construction engineering services for the signal replacement at White Bear Avenue. The CONSULTANT agrees to perform construction engineering services for the County Road B Trail Improvements project as requested by the CLIENT. SECTION II - SCHEDULE Work by the CONSULTANT will begin upon award of the construction contract by the City and will be substantially completed in October 2015. Work beyond this date may be necessary for project close out. K1, Attachment 2 Packet Page Number 135 of 151 K1, Attachment 2 Packet Page Number 136 of 151 County Road B Trail - Bolton & Menk Scope Page 1 of 4 May 11, 2015 Proposed Scope County Road B Trail Improvements Construction Engineering Services City of Maplewood, Minnesota City Project Number: 14-02 May 11, 2015 Location: The County Road B Trail Improvements will include a new pedestrian and bicycle trail along County Road B from Birmingham St N to Van Dyke St tying into existing trails on either end. The project also includes new sidewalk along the east side of White Bear Ave south of County Road B. General Scope Description: Bolton & Menk will complete construction administration and staking as well as oversee construction materials testing services for the project. Our team will also perform construction inspection, administration, and staking for the signal replacement at White Bear Avenue. Bolton & Menk Proposed Leadership: • Client Services Manager – Joseph Rhein, PE • Project Manager – Tim H. Lamkin Jr, PE • Construction Engineer – Cody Holmes, PE Schedule: 2015 MnDOT Safe Routes to School Grant (federal funds) have been awarded for this project. To meet the needs of the City and requirements for use of federal funds, this project is planned to start on or after June 8, 2015. Trail work is planned to be substantially complete by August 28, 2015. Signal work is planned to be complete by October 30, 2015. It is assumed the project duration will be 12 weeks (60 working days). Detailed Scope Tasks: Task 10: Construction Services for Trail 10.1 Construction Administration A. Coordinate and conduct a coordination meeting with City and Bolton & Menk field staff prior to the pre-construction meeting with the Construction Contractor. The purpose of this meeting will be to review the project and define expectations of each field staff. B. Coordinate, create the agenda, complete the meeting minutes, and run the pre-construction meeting with the Construction Contractor. C. Review shop drawings provided prior to construction. D. Monitor the Construction Contractor’s compliance with the State and Federal Prevailing Wage Laws. Review certified payrolls, conduct onsite interviews for wage compliance, and review and submit the Contractor’s EEO compliance documentation as necessary. E. Review the Construction Contractor’s submittals and compliance with all steel being made in America. F. Monitor the financial status of the project and review any conditions that may require a change order and make recommendations to the City. G. Prepare pay estimates, pay applications, contract change orders with analysis, justification and recommendations, and project correspondence. K1, Attachment 2 Packet Page Number 137 of 151 County Road B Trail - Bolton & Menk Scope Page 2 of 4 May 11, 2015 H. Attend weekly progress meetings with the Construction Contractor and the City. Deliverables: Weekly Progress Meeting Minutes, Monthly Pay Estimates, Project Close-out documents, and work/change orders as needed. 10.2 Construction Observation City staff will be responsible for day to day construction observation, which includes tasks listed below. Bolton & Menk’s role on this sub-task will be in support of the City. A. Verify proper construction material certifications are provided prior to materials being incorporated into the project and all construction practices conform or exceed the City’s specification and Federal Aid requirements. B. Monitor contractor performance and construction progress relative to meeting the contract completion date. This will be accomplished by on-site observation and a detailed diary of daily activities, equipment, personnel and weather conditions that affect construction performance. (Shall include digital pictures when appropriate.) C. Coordinate construction material testing and plant inspections required for the trail construction. D. Provide a properly certified inspector to oversee all trail construction activity unless otherwise designated within this proposal. 10.3 Construction Staking Bolton & Menk will provide construction staking for the project. Staking will include the following: A. Construction limits and/or easement limits at a maximum interval of 100 feet and at angle-points along the project’s boundary. B. Silt fence as needed. C. Stakes for initial site grading, including trail center line at a maximum interval of 100 feet. D. Center line stakes for trail construction, after initial site grading, at a maximum interval of 50 feet. E. Grade stakes for ditches, swales and rain garden. F. Offset stakes for curb and pedestrian ramp construction. G. Location, offset and line-reference stakes for drainage structures. H. Offset stakes for retaining wall construction. Construction Materials Testing Construction material testing services will be provided by Braun Intertec, Inc. and include soil testing, concrete testing, and bituminous testing performed consistent with the latest “SALT” Schedule of Materials Control. The attached proposal includes more details on material testing scope of services. Bolton & Menk will contract directly with Braun Intertec and the City assigned staff will coordinate all material testing needs with the construction schedule and progress. The City will also coordinate plant inspection needs that will be performed by MnDOT. Deliverables: Material Testing Reports. K1, Attachment 2 Packet Page Number 138 of 151 County Road B Trail - Bolton & Menk Scope Page 3 of 4 May 11, 2015 Task 11: Construction Services for Signal Bolton & Menk will provide constructions services at the intersection of CSAH 25 (CR B) & CSAH 65 (White Bear Ave) for the signal system, sidewalk and pedestrian ramps. Effort will be tracked as a separate task to enable the City seek reimbursement from Ramsey County and includes the following: 11.1 Construction Administration A. In conjunction with the trail construction, coordinate and conduct a coordination meeting with City and Bolton & Menk field staff prior to the pre-construction meeting with the Construction Contractor. The purpose of this meeting will be to review the project and define expectations of each field staff. B. In conjunction with the trail construction, coordinate, create the agenda, complete the meeting minutes, and run the pre-construction meeting with the Construction Contractor. C. Review shop drawings provided prior to construction. D. Monitor the Construction Contractor’s compliance with the State and Federal Prevailing Wage Laws. Review certified payrolls, conduct onsite interviews for wage compliance, and review and submit the Contractor’s EEO compliance documentation as necessary. E. Review the Construction Contractor’s submittals and compliance with all steel being made in America. F. Monitor the financial status of the project and review any conditions that may require a change order and make recommendations to the City. G. In conjunction with the trail construction, prepare pay estimates, pay applications, contract change orders with analysis, justification and recommendations, and project correspondence. H. In conjunction with the trail construction, attend weekly progress meetings with the Construction Contractor and the City. Deliverables: Weekly Progress Meeting Minutes, Monthly Pay Estimates, Project Close-out documents, and work/change orders as needed. 11.2 Construction Observation A. Verify proper construction material certifications are provided prior to materials being incorporated into the project and all construction practices conform or exceed the City’s specification and Federal Aid requirements. B. Monitor contractor performance and construction progress relative to meeting the contract completion date. This will be accomplished by on-site observation and a detailed diary of daily activities, equipment, personnel and weather conditions that affect construction performance. (Shall include digital pictures when appropriate.) C. Coordinate construction material testing and plant inspections required for the signal construction. D. Provide a properly certified inspector to oversee all signal construction activity unless otherwise designated within this proposal. 11.3 Construction Staking A. Construction limits and/or easement limits at a maximum interval of 100 feet and at angle-points along the project’s boundary. K1, Attachment 2 Packet Page Number 139 of 151 County Road B Trail - Bolton & Menk Scope Page 4 of 4 May 11, 2015 B. Offset stakes for signal components. C. Offset stakes for curb and pedestrian ramp construction. Construction Materials Testing Construction material testing services will be provided by Braun Intertec, Inc. and include soil testing, concrete testing, and bituminous testing performed consistent with the latest “SALT” Schedule of Materials Control. The attached proposal includes more details on material testing scope of services. Bolton & Menk will contract directly with Braun Intertec and will coordinate all material testing needs with the signal construction schedule and progress. Deliverables: Material Testing Reports. K1, Attachment 2 Packet Page Number 140 of 151 CLIENT: City of Maplewood PROJECT: County Road B Trail Improvements TASK NO. WORK TASK DESCRIPTION Client Service ManagerProject ManagerConstruction EngineerSurvey10.0 10.1 Construction Administration 18 68 248 10.2 Construction Observation 60 10.3 Construction Staking 210 SUBTOTAL HOURS - TASK 10 18 68 308 210 11.0 11.1 Construction Administration 2 6 24 11.2 Construction Observation 30 11.3 Construction Staking 24 SUBTOTAL HOURS - TASK 11 2 6 54 24 CLIENT: City of Maplewood PROJECT: County Road B Trail Improvements TASK NO.WORK TASK DESCRIPTION Client Service ManagerProject ManagerConstruction EngineerSurveyTotal Hours Total Cost 10.0 Construction Services (Trail) 18 68 308 210 604 $71,932 11.0 Construction Services (Signal) 2 6 54 24 86 $10,180 TOTAL HOURS 20 74 362 234 690 AVERAGE HOURLY RATE $158 $120 $116 $120 SUBTOTAL $3,160 $8,880 $41,992 $28,080 TRAIL Bolton & Menk Total Braun Total TRAIL TOTAL SIGNAL Bolton & Menk Total Braun Total SIGNAL TOTAL 32 30 24 86 Construction Services (Signal) BOLTON & MENK, INC. Totals 334 60 210 604 Construction Services (Trail) DETAILED COST ESTIMATE BOLTON & MENK, INC. $770 $10,950 $71,932 $8,023 $79,955 $10,180 K1, Attachment 2 Packet Page Number 141 of 151 AA/EOE Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com January 23, 2014 Revised Proposal QTB006001 Mr. Tim Lamkin Jr, PE Bolton & Menk, Inc. 12224 Nicollet Avenue Burnsville, MN 55337 Re: Revised Proposal for Construction Materials Testing County Road B Trail Project SP-062-625-037 Maplewood, Minnesota Dear Mr. Lamkin: We appreciate the opportunity to submit this revised proposal for construction materials testing for the County Road B Trail Project in Maplewood, Minnesota. Our Understanding of Project This project will consist of trail construction including granular borrow, aggregate base, bituminous surfacing, utility placements, concrete curb and gutter, sidewalks and driveways. The project is located on County Road B from Birmingham Street to Van Dyke Street. This proposal is based on our review of the document described below. If the project changes from the information provided in this document, we may have to submit a revised scope of services and cost.  Construction plans prepared by Bolton & Menk, Inc. dated December 19, 2014. This project is a City of Maplewood project with federal funding. Projects that are constructed with federal funding are required to perform Quality Control and Quality Assurance (QC/QA) testing in accordance with the Minnesota Department of Transportation (MnDOT) Schedule of Materials Control. Personnel with MnDOT certifications must complete the monitoring and testing. Braun Intertec will perform the QA field testing on the project for the items listed in our scope and as shown on our construction materials testing cost estimate. The contractor will be responsible for performing all of the required QC testing and submitting all the documentation upon completion of the project. The Braun Intertec Difference At Braun Intertec we strive to not only provide the essential services required to meet the minimum project requirements, but to add measureable value in assisting the client to deliver a high quality project in a timely manner. To reach this end, our pool of certified technicians, project managers, and support staff work to meet client expectations. K1, Attachment 2 Packet Page Number 142 of 151 Bolton & Menk, Inc. Revised Proposal QTB006001 January 23, 2014 Page 2 Experienced Personnel We have a group of knowledgeable staff who understand how to perform the necessary tests and are MnDOT certified in each specialized field. Our pool of certified employees and numerous office locations allows us to be responsive to project needs and flexible regarding project scheduling. We have the following MnDOT certified Technicians available in our metro offices: Applicable Technician Certifications  Aggregate Production  Grading & Base I  Grading & Base II  Concrete Field I  Concrete Field II  Concrete Plant I  Concrete Plant II  Bituminous Plant I  Bituminous Plant II  Bridge Inspector Level I  Bridge Inspector Level II Knowledgeable Project Managers We have a number of experienced project managers who specialize in State-Aid and Federal Projects. Their knowledge of the material certification process, MnDOT Schedule of Material Control, required documentation, and the audit process requirements will be an asset to the team. Our project managers are responsible for communicating test results quickly, submitting required documentation (Weekly Concrete Reports, etc), and coordinating Independent Assurance requirements. As a result of past work our project managers have a working relationship with MnDOT staff and are able to get timely responses to questions and resolve issues to keep the project on schedule. Their specialized expertise is one factor that leads to the successful completion of the project. Accredited Materials Laboratory In the 2014 State Aid Local Transportation (SALT) Schedule of Material Control, which is part of this project’s testing requirements, MnDOT requires laboratories performing acceptance tests for payment to be accredited by the AASHTO Materials Reference Laboratory (AMRL) for all test procedures performed. Braun Intertec is one of the few independent testing companies that is accredited by AMRL in the metro area. With our accredited laboratory located close to the project site we propose to perform the laboratory tests at our corporate office location in Bloomington. With our Metro Material Laboratory often working twenty-four hours a day laboratory test results are delivered in a timely and accurate manner to keep up with the project schedule and demands. Customer Service On any project, communication and establishing expectations are key to achieving customer satisfaction. To that end, our testers and project managers communicate regularly with the inspectors and project engineers. In our experience it is important to communicate material certification and testing on an ongoing basis. It is important that information be quickly communicated to verify that all of the required testing has been completed prior to that portion of the work being completed to avoid materials exceptions at the end of the project. We also use advanced technology, such as our cell phone and K1, Attachment 2 Packet Page Number 143 of 151 Bolton & Menk, Inc. Revised Proposal QTB006001 January 23, 2014 Page 3 laptop based Metafield® program, to improve the material testing communication process. Using these tools we are able to record and report testing information quickly back to their office so that the information can be reviewed and sent to the client in a timely manner. This process allows us to provide the client with the most current information as to our compliance with the MnDOT’s material certification program and project requirements. Final Materials Certification Report As the project progresses, our experienced transportation project managers compile the project documentation into a final report designed to meet the requirements of an audit. Braun Intertec has been successfully audited numerous times on State and federally funded projects in the past and received positive feedback regarding our process. Our experience with these audits has led us to develop the format for our final report in order to provide a clear and simple document that provides the necessary information. Having our final report on file reduces the amount of time needed to satisfy the audit requirements, presents all the materials information in a single well organized document, and minimizes any audit related costs or potential loss of funding for the owner. Failure to adequately complete or document testing and material certification can result in significant funds being withheld. Our report includes the following items:  Copies of Certification Cards for Braun Intertec employees conducting testing on this project.  MnDOT Materials Certification Exceptions Summary for items tested by Braun Intertec.  Completed Preliminary and Final Grading and Base Report.  All Moisture, DCP and Gradation test reports.  Concrete mix designs.  Weekly concrete reports.  Concrete compressive strength results.  Bituminous verification test results.  Bituminous Contractor’s summary sheets.  Copies of concrete and bituminous plant certifications. Scope of Services Testing services will be performed on an on-call, as-needed basis as requested and scheduled by you or your onsite project personnel. Based on our understanding of the project, we propose to: Soils Testing Testing will be for quality assurance requirements and performed following the quality compaction method for MnDOT, unless listed below. One major change in the 2014 SALT Schedule of Materials Control, which is part of this project’s specifications, is the testing rate for structure trenches (including utility trenches). This additional requirement includes a much higher testing rate than previous years’ Schedule of Materials Control for utility trench backfill. The soil testing for this project will consist of the following:  Performing Dynamic Cone Penetration (DCP) tests on aggregate base material.  Performing moisture content tests at time of compaction on aggregate base material.  Performing gradation tests on aggregate base material.  Assembling the preliminary and final grading and base report along with assembling the random sampling locations report for the aggregate base according to MnDOT Specifications. K1, Attachment 2 Packet Page Number 144 of 151 Bolton & Menk, Inc. Revised Proposal QTB006001 January 23, 2014 Page 4 Concrete Testing Services The concrete testing for this project will consist of the following:  Performing slump, temperature and air content tests on the plastic concrete prior to placement.  Casting 4-inch by 8-inch cylinders for compressive strength testing.  Laboratory compressive strength testing of cylinders and grout cubes.  Developing the Weekly Concrete Reports for the Project Engineer’s review and their submittal to MnDOT’s Concrete Office. Bituminous Testing Services The bituminous testing for this project will consist of the following:  Collecting one verification sample per mix per day of production. Performing quality assurance tests on this sample which include Rice specific gravity, asphalt content, extracted aggregate gradation, gyratory density, coarse aggregate angularity, and fine aggregate angularity. Scheduling Assumptions Based on our understanding of the project and the available project information, we have assumed that the work for this phase of the project will proceed according to the following schedules:  Compaction testing on aggregate base will be performed using the Dynamic Cone Penetration method; a minimum of two tests will be conducted each trip with two trips assumed.  We assume fifteen sets of concrete tests will be required to complete the project. Each set will include one cylinder broken at an age of seven days and two cylinders broken at an age of twenty eight days.  Bituminous paving compaction for the project will be achieved by the MnDOT ordinary compaction method.  We assume MnDOT’s Metro Inspections Group will perform all required concrete and bituminous batch plant inspections for the project. If the work is completed at different rates than described above, this proposal should be revised. Cost and Invoicing We will furnish the construction materials testing services as described herein for an estimated fee of $8,793. Our estimated costs are based on industry averages and our experience for construction production. Depending on the contractor’s performance our costs may vary from our estimate. For the limits of this proposal we have estimated the testing rate and contractor’s production based off our experience and have provided what we feel is a fair and realistic budget estimate. A tabulation showing our estimated hourly and/or unit rates associated with our proposed construction materials scope of services is also attached. K1, Attachment 2 Packet Page Number 145 of 151 Bolton & Menk, Inc. Revised Proposal QTB006001 January 23, 2014 Page 5 Additional Services and Overtime It is difficult to estimate all of the services, and the quantity of each service, that will be required for any project. Our services are also directly controlled by the schedule and performance of others. For these reasons, our actual hourly or unit quantities, and associated fees, may vary from those reported herein. If the number of hours or units ultimately required exceed those assumed for purposes of this proposal, they will be invoiced at the hourly or unit rates shown in the attached tabulation. If services are ultimately required that have not been identified or described herein, they will be invoiced in accordance with our current Schedule of Charges. However, prior to exceeding our estimated fee, we will update you regarding the progress of our work and notify you in the event it appears we will exceed our estimated fees; any fees associated with additional services will be summarized in a Change Order and submitted to you for review and authorization. This proposal was also developed with the understanding that the scope of services defined herein will be required and requested during our normal work hours of 7:00 am to 4:00 pm, Monday through Friday. Services that we are asked to provide to meet the project requirements or a contractor’s construction schedule outside our normal work hours will be invoiced using an overtime rate factor. The factor for services provided outside our normal work hours, or on Saturdays, will be 1.25 times the normal hourly rate for the service provided. The factor for services provided on Sundays or Legal holidays will be 1.5 times the normal hourly rate for the service provided. General Remarks We would be happy to meet with you to discuss our proposed scope of services further, clarify the various scope components, and discuss how the scope may be adjusted to meet your project requirements. We appreciate the opportunity to present this proposal to you. Please sign and return a copy in its entirety. The proposed fee is based on the scope of services described and the assumptions that our services will be authorized within 30 days and that others will not significantly delay us beyond our proposed schedule. K1, Attachment 2 Packet Page Number 146 of 151 K1, Attachment 2 Packet Page Number 147 of 151 Client:Service Description:Work Site Address: County Road B from Birmingham Street to Van Dyke Street Maplewood, MN 55109 Bolton & Menk, Inc. Tim Lamkin 12224 Nicollet Avenue Burnsville, MN 55337 952-448-8838 Construction Materials Testing Description Quantity Units Unit Price Extension Phase 1 MnDOT Testing Activity 1.1 Soil Testing $1,362.00 1861 CMT Trip Charge 3.00 Each 15.00 $45.00 1530 Asphalt Content (ASTM D 2172/6307), per sample 1.00 Each 133.00 $133.00 209 Sample pick-up 3.00 Hour 68.00 $204.00 1162 Sieve analysis with 200 wash (ASTM C 136 and C 117), per sam 2.00 Each 115.00 $230.00 1193 Double-ring Infiltrometer test (ASTM D 3385): Granular soils 1.00 Each 478.00 $478.00 217 Compaction Testing - Sandcone & DCP 4.00 Hour 68.00 $272.00 Work Activity Detail Qty Units Hrs/Unit Extension Aggregate Base 2.00 Trips 2.00 4.00 Activity 1.2 Concrete Testing $3,012.00 261 Concrete Testing 24.00 Hour 68.00 $1,632.00 Work Activity Detail Qty Units Hrs/Unit Extension Sidewalks 4.00 Trips 2.00 8.00 Curb & Gutter 2.00 Trips 2.00 4.00 Driveways 6.00 Trips 2.00 12.00 1369 Compressive strength of 4 x 8" concrete cylinders (ASTM C 39 36.00 Each 22.00 $792.00 Work Activity Detail Qty Units Hrs/Unit Extension Sidewalks 4.00 Set 3.00 12.00 Curb & Gutter 2.00 Set 3.00 6.00 Driveways 6.00 Set 3.00 18.00 1861 CMT Trip Charge 12.00 Each 15.00 $180.00 278 Concrete Cylinder Pick up 6.00 Hour 68.00 $408.00 Work Activity Detail Qty Units Hrs/Unit Extension Cylinder Pickup 6.00 Trips 1.00 6.00 Activity 1.3 Pavement Testing $1,580.00 1861 CMT Trip Charge 2.00 Each 15.00 $30.00 1530 Asphalt Content (ASTM D 2172/6307), per sample 2.00 Each 133.00 $266.00 1532 Extracted aggregate gradation (ASTM D 5444), per sample 2.00 Each 92.00 $184.00 222 Bituminous Observations & Testing 4.00 Hour 90.00 $360.00 Work Activity Detail Qty Units Hrs/Unit Extension Verification Split Sample With Contractor 2.00 Trips 2.00 4.00 1528 Rice specific gravity (ASTM D 2041), per sample 2.00 Each 71.00 $142.00 1705 Fine Aggregate Angularity (ASTM C1252), per sample 2.00 Each 68.00 $136.00 1568 Gyratory gravity (AASHTO T312), per sample 2.00 Each 160.00 $320.00 1688 Percent crushed (ASTM D5821), per sample 2.00 Each 71.00 $142.00 Activity 1.4 Project Management $2,069.00 226 Project Manager 7.00 Hour 145.00 $1,015.00 Project Manager:Chad Seaton Page 1 of 201/23/2015 04:04 PM Project Proposal QTB006001 County Road B Trail (SP-062-625-037) K1, Attachment 2 Packet Page Number 148 of 151 Proposal Total:$8,793.00 1230 MnDOT Final Report 1.00 Each 750.00 $750.00 228 Senior Project Manager 1.00 Hour 162.00 $162.00 238 Project Assistant 2.00 Hour 71.00 $142.00 Phase 1 Total:$8,023.00 Phase 2 MnDOT Testing Activity 2.1 Concrete Testing $770.00 261 Concrete Testing 6.00 Hour 68.00 $408.00 Work Activity Detail Qty Units Hrs/Unit Extension Intersections 2.00 Trips 2.00 4.00 Signal Items 1.00 Trips 2.00 2.00 1369 Compressive strength of 4 x 8" concrete cylinders (ASTM C 39 9.00 Each 26.00 $234.00 Work Activity Detail Qty Units Hrs/Unit Extension Intersections 2.00 Set 3.00 6.00 Signal Items 1.00 Set 3.00 3.00 1861 CMT Trip Charge 4.00 Each 15.00 $60.00 278 Concrete Cylinder Pick up 1.00 Hour 68.00 $68.00 Work Activity Detail Qty Units Hrs/Unit Extension Cylinder Pickup 1.00 Trips 1.00 1.00 Phase 2 Total:$770.00 Page 2 of 201/23/2015 04:04 PM Project Proposal QTB006001 County Road B Trail (SP-062-625-037) K1, Attachment 2 Packet Page Number 149 of 151 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division. 613.1 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet0613.1306.54 Notes Enter Map Description K1, Attachment 3 Packet Page Number 150 of 151 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: May 5, 2015 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. May 26th (Meeting date changed from May 25th for Memorial Day Holiday) Workshop – Review of Parliamentary Procedures / Council Decorum City Council Meeting – Gas Franchise Fee Ordinance, Villages at Frost and English 2. June 8th Workshop – Business Outreach Plan 3. June 22nd Workshop – 2016 – 2020 CIP Budget Impact None. Recommendation No action required. Attachments None. M1 Packet Page Number 151 of 151