The URL can be used to link to this page

Home My WebLink About2015 04-27 City Council Meeting Packet AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April 27, 2015 City Hall, Council Chambers Meeting No. 08-15 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of April 13, 2015 City Council Workshop Minutes 2. Approval of April 13, 2015 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Approval of Proclamation Recognizing National Police Memorial Week 2015 2. Commission & Board Appointments and Reappointments a) Approval of Resolution for Appointments b) Approval of Resolution for Reappointments G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of a Resolution Identifying the Support for TBRA Funding and Authorizing an Application for Grant Funds – Villages at Frost-English, 1955 English Street 3. Approval of a Resolution Identifying the Support of Sherman Associates’ Ramsey County Environmental Response Fund Application for Grant Funds – Villages at Frost-English, 1955 English Street 4. Resolution Approving No Parking Restrictions Adjacent to 3002 Lakewood Drive N (Property Line to Lydia Avenue E) 5. Approval to Enter into Contract with Metro Sound and Lighting, Inc. to Upgrade Sound System in the Banquet Room of the MCC 6. Approval of Resolution for 2015 Pay Rates for Temporary/Seasonal and Casual Part-Time Employees 7. Approval of Change to the Rules of Procedure for City Council and City Council Meetings 8. Approval of Resolution Requesting Ramsey County Board Approval of a Trail Easement, Gladstone Improvements Phase 2, City Project 14-01 H. PUBLIC HEARINGS 1. Approval of First Reading of Ordinance Amending Chapter 14, Article XVIII Relating to the Sale of Tobacco-Related Products I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Approval of Michelle J. Yeske as Liquor License Manager for Merwin Liquors, 1700 Rice Street N 2. Approval of the Partners in Energy – Maplewood Energy Action Plan 3. Approval of a Resolution Calling Public Hearing to Modify Development Program and Establish TIF District No. 1-13 for Villages at Frost-English, 1955 English Street K. AWARD OF BIDS 1. East Metro Public Safety Training Center, City Project 09-09, Approval of Resolution Awarding Contract for Completion of Burn Room Thermal Liner 2. Resolution Receiving Bids and Awarding Construction Contract, Gladstone Improvements Phase 2, City Project 14-01 L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update N. COUNCIL PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. E1 April 13, 2015 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday, April 13, 2015 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:32 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present C. APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Presentation of Public Safety Technology Enhancements and Capabilities; Including a Discussion Regarding Law Enforcement Technology and Pending Legislative Actions Fire Chief Lukin, Police Chief Schnell and IT Director Fowlds gave the staff report and answered questions of the council. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:57 p.m. Packet Page Number 1 of 153 E2 April 13, 2015 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, April 13, 2015 Council Chambers, City Hall Meeting No. 07-15 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:04 p.m. by Mayor Slawik. Mayor Slawik reported that the City of Maplewood was selected as one of the twelve finalists in the country for the Bloomberg Public Art Challenge. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: N1 City Clean-Up N2 All Parks Clean-Up N3 Organ and Tissue Donation N4 Addition Clean-Up Items N5 3M N6 Gateway Corridor N7 Regional Mayors Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of March 23, 2015 City Council Special Meeting Minutes Councilmember Abrams moved to approve the March 23, 2015 City Council Special Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. Packet Page Number 2 of 153 E2 April 13, 2015 City Council Meeting Minutes 2 2. Approval of March 23, 2015 City Council Meeting Minutes Councilmember Juenemann noted the councilmember that seconded the motion for item H1 needs to be added. Councilmember Cardinal moved to approve the March 23, 2015 City Council Meeting Minutes as amended/submitted. Seconded by Councilmember Koppen Ayes – Mayor Slawik, Council Members Cardinal, Juenemann and Koppen Abstain - Councilmember Abrams The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Public Swearing-In of New Maplewood Police Officer Jared Peterson Police Chief Schnell addressed the council and gave the staff report. City Clerk Haag administered the Oath of Office to Police Office Jared Peterson. 2. Approval of the 2014 Parks and Recreation Commission Annual Report James Taylor, Parks & Recreation Manager introduced Ron Cockriel, Parks & Recreation Commission 2014 Chair and Terri Mallet, Parks & Recreation Commission 2015 Chair who then addressed the council to give the report. Councilmember Juenemann moved to approve the Parks and Recreation Commission’s 2014 Annual Report. Seconded by Councilmember Cardinal Ayes – All The motion passed. 3. Recognition of Terra General Contractors for Project of the Year Award for the Maplewood Fire Department South Station Building Official Carver gave the staff report and introduced Ben Newlin and Mitch Hueman from Terra General Contractors. Ben Newlin addressed the council and gave additional information. 4. Approval of Proclamation for Earth Day 2015 Building Official Carver gave the staff report and read the proclamation. Councilmember Juenemann moved to approve the Proclamation in Recognition of Earth Day 2015. Earth Day Proclamation Earth Day 2015 Packet Page Number 3 of 153 E2 April 13, 2015 City Council Meeting Minutes 3 April 22, 2015 WHEREAS the global community now faces extraordinary challenges, such as global health issues, food and water shortages, and economic struggles; and WHEREAS all people, regardless of race, gender, income, or geography, have a moral right to a healthy, sustainable environment with economic growth; and WHEREAS it is understood that the citizens of the global community must step forward and take action to create a green economy to combat the aforementioned global challenges; and WHEREAS a green economy can be achieved on the individual level through educational efforts, public policy, and consumer activism campaigns; and WHEREAS it is necessary to broaden and diversify this global movement to achieve maximum success; and WHEREAS Earth Day is the beginning of a new year for environmental stewardship commitments, to implement sustainability efforts and commit to an Earth Day resolution(s); and FURTHERMORE, let it be known that the city of Maplewood, Minnesota hereby encourages its residents, businesses and institutions to use EARTH DAY to celebrate the Earth and commit to building a sustainable and green economy; NOW THEREFORE LET IT BE RESOLVED, the city of Maplewood, Minnesota hereby pledges this Earth Day, April 22, 2015, to support green economy initiatives in Maplewood, Minnesota and to encourage others to undertake similar actions. Seconded by Councilmember Abrams Ayes – All The motion passed. 5. Approval of Resolution Honoring the Dedication and Service of the Ramsey County Emergency Communications Center Personnel Councilmember Juenemann read the resolution. Councilmember Juenemann moved to approve the Resolution Honoring the Dedication and Service of the Ramsey County Emergency Communications Center Personnel. Resolution 15-3-1187 Resolution Honoring the Dedication & Service of Ramsey County Emergency Communications Center Personnel WHEREAS, Sunday, April 12, 2015 through Saturday, April 18, 2015 is “National Public Safety Telecommunicators Week 2015”; and WHEREAS, the Ramsey County Emergency Communication Center provides Packet Page Number 4 of 153 E2 April 13, 2015 City Council Meeting Minutes 4 public safety dispatching services for Maplewood and nearly all communities within Ramsey County; and WHEREAS, the safety and welfare of those who live, work and visit the City of Maplewood is enhanced by effective deployment of the City’s Police, Fire, and Emergency Medical Services personnel; and WHEREAS, the Ramsey County Emergency Communications Center, with the effort of its entire staff, effectively launched an upgraded and far more advanced “Computer Aided Dispatch” system; and WHEREAS, the City of Maplewood recognizes all Emergency Communications Center staff as critical and essential partners to our police officers, firefighters, and paramedical staff. NOW, THEREFORE, BE IT RESOLVED, that the Maplewood City Council expresses gratitude to each and every Ramsey County Emergency Communications Center staff member for exceptional and committed service to the people of Maplewood. Seconded by Councilmember Abrams Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Juenemann moved to approve consent agenda items G1-G8. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 85,779.29 Checks # 94731 thru # 94760 dated 03/16/15 thru 03/24/15 $ 516,015.37 Disbursements via debits to checking account dated 03/16/15 thru 03/20/15 $ 600,058.69 Checks # 94762 thru # 94814 dated 03/24/15 thru 03/31/15 $ 311,631.04 Disbursements via debits to checking account dated 03/23/15 thru 03/27/15 $ 393,858.63 Checks # 94815 thru # 94853 dated 03/31/15 thru 04/07/15 Packet Page Number 5 of 153 E2 April 13, 2015 City Council Meeting Minutes 5 $ 1,695,852.15 Disbursements via debits to checking account dated 03/30/15 thru 04/03/15 $ 3,603,195.17 Total Accounts Payable PAYROLL $ 524,049.79 Payroll Checks and Direct Deposits dated 03/27/15 $ 999.75 Payroll Deduction check # 9994500 thru # 9994502 dated 03/27/15 $ 525,049.54 Total Payroll $ 4,128,244.71 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of Resolution for Final Payment and Acceptance of Project, Police Department Expansion Project – Phase 3 Councilmember Juenemann moved to approve the Resolution Approving Final Payment and Acceptance of Project, Police Department Expansion Project – Phase 3. Resolution 15-3-1188 APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT POLICE DEPARTMENT EXPANSION PROJECT – PHASE 3 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Police Department Expansion Project – Phase 3, and has let a construction contract pursuant to Minnesota Statutes, Chapter 475.521, and WHEREAS, the IT Director for the City of Maplewood has determined that the Police Department Expansion Project – Phase 3, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. Police Department Expansion Project – Phase 3 is complete and the final construction cost is $2,318,039. Final payment to Jorgenson Construction, Inc., and the release of any retainage or escrow is hereby authorized. Seconded by Councilmember Koppen Ayes – All The motion passed. Packet Page Number 6 of 153 E2 April 13, 2015 City Council Meeting Minutes 6 3. Approval to Purchase Additional Security System Hardware Councilmember Juenemann moved to approve to Enter into an Agreement with ElectroWatchman to complete the requested additions. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval to Purchase Council Chambers Camera System Councilmember Juenemann moved to approve the purchase of the new Council Chambers Camera System not to exceed $45,000; then submit to Ramsey/Washington Suburban Cable Commission for reimbursement. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of a Conditional Use Permit Review, T-Mobile Cellular Telephone Tower and Greenhouse at Harmony Learning Center, 1961 County Road C East Councilmember Juenemann moved to approve to review the Conditional Use Permit for the monopole and greenhouse at 1961 County Road C East again only if a problem arises or a major change is proposed. Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Approval of Purchase for 2015/16 Road Salt Councilmember Juenemann moved to approve the purchase of de-icing salt under state contract in an amount estimated at $74,500. Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Approval of Consulting Contract with Carey Communications Councilmember Juenemann moved to approve the Consulting Contract for Marketing and Advertising with Carey Communications through December 2016 and authorize the City Manager and Director of Citizen Services to sign the same. Seconded by Councilmember Koppen Ayes – All The motion passed. Packet Page Number 7 of 153 E2 April 13, 2015 City Council Meeting Minutes 7 8. Approval of a Resolution Identifying the Support for CDBG Funding and Authorizing an Application for Grant Funds – Gladstone Improvements – Phase 2 Councilmember Juenemann moved to approve the Resolution of Support for the City’s application for grant funding through Ramsey County’s CDBG Program. Resolution 15-3-1189 RESOLUTION IDENTIFYING THE SUPPORT FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AND AUTHORIZING AN APPLICATION FOR GRANT FUNDS WHEREAS the City of Maplewood is a municipality within Ramsey County, and is therefore eligible to apply to the County’s community development block grant (CDBG) program; and WHEREAS the City has identified a proposed project within the City that meets the CDBG’s purposes and criteria and is consistent with and promotes the purposes of the policies of Ramey County’s Community and Economic Development; and WHEREAS the City has the institutional, managerial and financial capability to ensure adequate project administration; and WHEREAS the City certifies that it will comply with all applicable laws and regulations as stated in the grant agreement; and WHEREAS the City agrees to act as legal sponsor for the project contained in the grant application; and NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the governing body of the City: 1. Finds that it is in the best interests of the City’s development goals and priorities for the proposed project to occur at this particular site and at this particular time. 2. Authorizes its city staff to submit on behalf of the City an application for community development block grant funds for the project components identified in the application, and to execute such agreements as may be necessary to implement the project on behalf of the City. Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS None Packet Page Number 8 of 153 E2 April 13, 2015 City Council Meeting Minutes 8 J. NEW BUSINESS 1. Approval of Purchase Agreement on Van Dyke Property a) Intent to Close Meeting (§13D.05 subd. 3c) City Civil Attorney Kantrud stated that the purpose of the closed session is to discuss the purchase agreement on the Van Dyke Property. Those present for the closed session were all members of the City Council, City Manager Coleman, Assistant City Manager/Human Resource Director Funk, City Clerk Haag and City Civil Attorney Kantrud. Councilmember Juenemann moved to go into closed session for the purpose of discussing the purchase agreement on the Van Dyke Property. Seconded by Councilmember Koppen Ayes – All The motion passed. Mayor Slawik reopened the council meeting at 7:56 p.m. City Civil Attorney Kantrud gave a summary of the closed session and requested the council approve the purchase agreement for the Van Dyke property with Volunteers of America Group. Councilmember Juenemann moved to approve the Purchase Agreement for the Van Dyke Property with Volunteers of America and authorize City Staff and the Mayor to sign said agreement. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of a Conditional Use Permit, Lot Division and Design Review, Villages at Frost-English, 1955 English Street North City Planner Martin gave the staff report. Bill Kempe, from the Planning Commission and Community Design Review Board addressed the council to give the reports from the Community Design Review Board and the Planning Commission. Enrico Williams, Kaas-Wilson Architects addressed and answered questions of the council. Shane LaFave, Sherman Associates, LLC addressed and answered additional questions of the council. The following people spoke: 1. Bob Zick, North St. Pau Resident 2. Mark Bradley, Maplewood Resident Councilmember Koppen moved to approve the Conditional Use Permit Resolution for a four-story multi-family residential building subject to the following conditions: Packet Page Number 9 of 153 E2 April 13, 2015 City Council Meeting Minutes 9 a. The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s February 26, 2015 review. b. All construction shall follow the plans date-stamped February 23, 2015, and with revisions as noted in this approval. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. c. This approval is for the phase one, 50-unit multi-family building only. Any future phases with buildings taller than 35-feet or three stories must seek separate approval for a conditional use permit. d. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. e. The Frost Avenue building elevation shall follow the plan submitted at the March 24, 2015 CDRB meeting, which steps the fourth floor back from the rest of the building. f. The city council shall review this permit in one year. Resolution 15-3-1190 Conditional Use Permit WHEREAS, Shane LaFave, of Sherman Associates, has applied for a conditional use permit for a four-story building in a MU (mixed use) district. WHEREAS, Sections 44-681 of the city ordinances requires a conditional use permit for residential buildings taller than 35 feet or three stories in a MU (mixed use) zoning district. WHEREAS, this permit applies to the property located at 1955 English Street. The property’s legal description is: Lots 4, 5, 6, 7, 8, 9, 10, 11, 14, 15, 16, 17, 18, 19, 20, 21 and 22, Block 1, together with the vacated alley adjacent thereto and the East half of vacated Chambers Street adjacent thereto, and Lots 23, 24 and 25, Block 1, except the East 80 feet thereof, together with the vacated East half of vacated Chambers Street adjacent thereto. And Lots 4, 5, 6, 7, 8 , 9, 10, 11, 12, 13, 14, 15 and 16, Block 2, together with the vacated alley adjacent thereto and the West half of vacated Chamber Street adjacent thereto, all in Lincoln Park, according to the recorded plat thereof, Ramsey County, Minnesota. Lots 1, 2 and 3, Block 1, together with the East half of the vacated alley adjacent thereto, all in Lincoln Park, according to the recorded plat thereof, Ramsey County, Minnesota; excepting therefrom that part of said Lots 1, 2 and 3, Block 1, Lincoln Park, conveyed to the City of Maplewood by Quit Claim Deed dated August 19, 2002, filed December 15, 2004, as Document No. 3815861, and described as follows: Packet Page Number 10 of 153 E2 April 13, 2015 City Council Meeting Minutes 10 Beginning at the Southeast corner of Lot 1, Block 1, said Lincoln Park, according to the recorded plat thereof; thence Westerly along the South line of said Lot 1, a distance of 64.00 feet; thence Northeasterly to a point on the East line of said Lot 2, distant 70.00 feet North of the Southeast corner of said Lot 1, as measured along the East line of said Lots 1 and 2; thence Southerly along said East line of Lots 1 and 2, a distance of 70.00 feet to the point of beginning. Lots 1, 2, 3, 4 and 5, Block 1, Kuhl's Rearrangement of Lots 1, 2, 3, 20, 21 and 22, Block 2, Lincoln Park, together with the vacated alley adjacent thereto and together with the West half of vacated Chambers Street adjacent thereto, according to the recorded plat thereof, Ramsey County, Minnesota. And Lots 17 and 18, Block 2, together with the West half of the vacated alley adjacent thereto, all in Lincoln Park, according to the recorded plat thereof, Ramsey County, Minnesota. WHEREAS, the history of this conditional use permit is as follows: 1. On March 17, 2015, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On April 13, 2015, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, Packet Page Number 11 of 153 E2 April 13, 2015 City Council Meeting Minutes 11 police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s February 26, 2015 review. 2. All construction shall follow the plans date-stamped February 23, 2015, and with revisions as noted in this approval. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. 3. This approval is for the phase one, 50-unit multi-family building only. Any future phases with buildings taller than 35-feet or three stories must seek separate approval for a conditional use permit. 4. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. 5. The Frost Avenue building elevation shall follow the plan submitted at the March 24, 2015 CDRB meeting, which steps the fourth floor back from the rest of the building. 6. The city council shall review this permit in one year. Seconded by Councilmember Abrams Ayes – All The motion passed. Councilmember Koppen moved to approve the lot division to subdivide the 5.5 acre property located at 1955 English Street, which currently consist of 12, into three parcels subject to the following conditions: a. Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch, dated February 26, 2015. b. Prior to issuance of a grading or building permit for development on the new lots the following must be submitted to staff for approval: 1. Proof that Ramsey County has recorded the lot division. 2. A signed certificate of survey showing the location of all property lines. Packet Page Number 12 of 153 E2 April 13, 2015 City Council Meeting Minutes 12 Seconded by Councilmember Abrams Ayes – All The motion passed. Councilmember Juenemann moved to approve the design plans for the 50-unit multi- family building and the site plan for the Villages at Frost-English, date stamped February 23, 2015, for the redevelopment project located at 1955 English Avenue subject to the applicant doing the following: a. Repeat this review in two years if the city has not issued a building permit for this project. b. Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch, dated February 26, 2015. c. Satisfy the requirements set forth in the staff report authored by environmental planner Shann Finwall, dated March 2, 2015. d. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: 1. Verification of The Villages at Frost-English lot division has been recorded. 2. Have the city engineer approve final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s February 26, 2015 review. 3. The applicant shall submit to staff for approval a revised landscape plan showing the following details: a. Addition of at least two trees to be installed by the applicant in or near the English Street right-of-way to replace the two trees removed with the construction of the driveway. b. Landscape requirements per the Mixed-Use Zoning District including: i. Landscape Islands: 1. One overstory tree with a trunk size a minimum of two-and-one- half inches in caliper shall be provided for every landscape island. 2. A minimum of 50 percent of every landscape island shall be planted with an approved ground cover in the appropriate density to achieve complete cover within two years. Mulch may only be used around the base of the plant material to retain moisture. ii. Perimeter Parking Lot Landscaping: 1. The primary plant materials used in perimeter parking lot landscaping adjacent the road shall be over story trees. Ornamental trees, shrubs, hedges and other plant materials may be used to Packet Page Number 13 of 153 E2 April 13, 2015 City Council Meeting Minutes 13 supplement the over story trees, but shall not be the sole contribution to such landscaping. iii. Over story trees are required at regular intervals along the road to help define the road edge, to buffer pedestrians from vehicles and to provide shade. The over story trees shall be located in a planting strip at least five feet wide between curb and sidewalk, or in a planting structure of design acceptable to the city. 4. Enter into a developer’s agreement with the city which will cover the installation of all public improvements surrounding and within the property. 5. Sign a maintenance agreement for the ongoing maintenance of all required rainwater gardens and infiltration basins. 6. A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 7. An executed cross access agreement must be submitted to the city between the Villages at Frost-English development and the existing liquor store at 1281 Frost Avenue. 8. Revise the photometric plan showing code compliance and height of all light fixtures. e. The applicant shall complete the following before occupying the building: 1. Replace any property irons removed because of this construction. 2. Provide continuous concrete curb and gutter around the parking lot and driveways. 3. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. 4. Install all required outdoor lighting. 5. Install all required sidewalks and trails. f. If any required work is not done, the city may allow temporary occupancy if: 1. The city determines that the work is not essential to the public health, safety or welfare. 2. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. g. The buildings for Phases Two and Three of the Villages at Frost-English Packet Page Number 14 of 153 E2 April 13, 2015 City Council Meeting Minutes 14 development are required to be reviewed for design review by the community design review board. h. All work shall follow the approved plans. City staff may approve minor changes. i. Approving the Frost Avenue building elevation submitted at the March 24, 2015 CDRB meeting that is date-stamped March 24, 2015. j. The supports of the decks along Frost Avenue shall be screened by a masonry wall. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval to Proceed with Preliminary Design Work, Fire Stations Remodeling Improvements, City Project 15-05 Fire Chief Lukin gave the staff report and answered questions of the council. City Manager Coleman gave additional information. Councilmember Cardinal moved to approve to proceed with preliminary design work for the Fire Stations Remodeling Improvements, City Project 15-05 and utilize the services of SEH, Inc. as the project architect; and authorize the Fire Chief to sign the agreement with SEH, Inc. in an amount up to $30,000 and don’t waste $30,000 dollars. Seconded by Councilmember Koppen Ayes – Mayor Slawik, Council Members Cardinal, Juenemann and Koppen Nays – Councilmember Abrams The motion passed. 4. Approval of Resolution in Support of the Permanent Retirement of Maplewood Police Department Badge #357 Belonging to Sergeant Joseph Bergeron Police Chief Schnell gave the staff report, read the resolution of support, and answered questions of the council. Councilmember Juenemann moved to approve the permanent retirement of Maplewood Police Department Badge #357 belonging to Sergeant Joseph Bergeron. Resolution 15-3-1191 Resolution in Support of the Permanent Retirement of Maplewood Police Department Badge #357 Belonging to Sergeant Joseph Bergeron WHEREAS, Sergeant Joseph Bergeron began his service as a Maplewood Police Officer on September 17, 1984 and was issued badge number 457; and WHEREAS, based upon his qualification and the quality of his service, he was promoted to the rank of Police Sergeant in May of 1988, and Packet Page Number 15 of 153 E2 April 13, 2015 City Council Meeting Minutes 15 WHEREAS, upon his promotion his badge number was changed to 357 reflecting his elevation to the rank of Sergeant; and WHEREAS, on May 1, 2010, Sergeant Bergeron was killed in the line of duty while searching for a robbery suspect; and WHEREAS, May 1, 2015, will mark the 5-year anniversary of Sergeant Bergeron’s death; and WHEREAS, this anniversary calls us to rededicate our commitment to the memory of Sergeant Bergeron, his service, importantly his surviving family members; and WHEREAS, the Maplewood Police Chief has directed that Badge 357 and the corresponding 57 series be permanently retired and assigned only to Sergeant Joseph A. Bergeron; and WHEREAS, the Maplewood Police Department seeks a Resolution in Support of the permanent retirement of Badge #357 and the 57 series. NOW, THEREFORE, BE IT RESOLVED, the Maplewood City Council lends full support for the permanent retirement of Maplewood Police Department Badge #357 belonging to Sergeant Joseph Bergeron and request entry of this action in the Maplewood Police Department Policy Manual for purposes of historical recordkeeping. Seconded by Councilmember Abrams Ayes – All The motion passed. 5. Consideration of Secondhand Dealer License – Hans Lindstrom Citizen Services Director/City Clerk Haag gave the staff report and answered questions of the council. Councilmember Cardinal moved to approve the Secondhand Dealer License for Hans Lindstrom to operate Piercing Hearts Ministry, DBA Better Used Thrift Store, located at 1990 County Road D E. Seconded by Councilmember Koppen Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. Bob Zick, North St. Paul Resident Packet Page Number 16 of 153 E2 April 13, 2015 City Council Meeting Minutes 16 M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Coleman gave the update to the council calendar. 2. Status Report, Legal Files – City Attorney Alan Kantrud (No Report) a) Intent to Close Meeting (13D.05 subd. 3b) Councilmember Koppen moved to approve Council Presentation next in the Agenda and to move Item M2 to Item N8. Seconded by Councilmember Juenemann Ayes – All The motion passed. N. COUNCIL PRESENTATIONS 1. City Clean-Up Councilmember Juenemann reminded residents that Saturday, April 18th is the Annual City Clean-Up from 8:00 a.m. to 1:00 p.m. at Aldrich Arena. Also, on Saturday, April 18th is the Maplewood Outdoor Expo at the Maplewood Community Center from 10:00 a.m. to 1:00 p.m. 2. All Parks Clean-Up Councilmember Juenemann reported that Saturday, April 25th is the All Parks Clean-Up Day and all residents are invited to come and help. 3. Organ and Tissue Donation Councilmember Juenemann reported that April is Organ and Tissue Donation month and encouraged everyone to indicate they are organ donator on their driver’s license; or call the organ donor organizations and volunteer. 4. Addition Clean-Up Councilmember Cardinal reported that he had been contracted to encourage clean-up along the Gateway Trial behind the Maplewood Bowl property that’s soon to be developed. 5. 3M Councilmember Cardinal reported that 3M is contributing $3 million dollars to the Minnesota Children’s Museum Renovation and Expansion Project. 6. Gateway Corridor Mayor Slawik gave an update on the Gateway Corridor. Packet Page Number 17 of 153 E2 April 13, 2015 City Council Meeting Minutes 17 7. Regional Mayors Mayor Slawik reported on the Regional Mayors meeting she attended earlier in the day. 8. Status Report, Legal Files – City Attorney Alan Kantrud (No Report) a) Intent to Close Meeting (13D.05 subd. 3b) City Civil Attorney Kantrud stated that the purpose of the closed session is to discuss the status of City legal files. Those present for the closed session were all member of the City Council, City Manager Coleman, Assistant City Manager/Human Resource Director Funk, and City Civil Attorney Kantrud. Councilmember Abrams moved to approve to close the meeting for the purpose of Civil City Attorney Kantrud to give a status report on City legal files as permitted by State Statute 13D.05 Subdivision 3(b). Seconded by Councilmember Juenemann Ayes – All The motion passed. Mayor Slawik reopened the council meeting at 9:52 p.m. Assistant City Manager/Human Resource Director Funk gave a summary of the closed session. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 9:53 p.m. Packet Page Number 18 of 153 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Chief of Police DATE: April 17, 2015 SUBJECT: Approval of Proclamation Recognizing National Police Memorial Week 2015 Introduction The week of May 10 – 16, 2015 is National Police Memorial Week. The members of the Maplewood Police Department will honor law enforcement officers who were killed in the line of duty while protecting their communities and safeguarding democracy. Background National Police Week, which occurs during the week in which May 15th fall, recognizes the service and sacrifice of U.S. law enforcement. Established by a joint resolution of Congress and President John F. Kennedy in 1962, National police Week pays special attention to those officers who’ve lost their lives in the line of duty for the safety and protection of others. In May of 2011, Maplewood Police Sergeant Joseph Bergeron’s name was added to the wall of the National Police Memorial in Washington, D.C. This year, the name of Mendota Heights Police Officer Scott Patrick, who was killed in the line of duty in 2014, will be added to the memorial wall. On the national, state, local level a variety of Police Week events are planned and are open the public. Budget Impact No adverse budgetary impact. Recommendation It is recommended that the City Council approve the attached Resolution recognizing National Police Memorial Week 2015. Attachments 1. Proclamation F1 Packet Page Number 19 of 153 Proclamation Recognizing National Police Week 2015 A Maplewood City Council proclamation to recognize National Police Week 2015 and to honor the service and sacrifice of those law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy. WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States, including the 52 dedicated sworn officers of the MAPLEWOOD POLICE DEPARTMENT; WHEREAS, nearly 60,000 assaults against law enforcement officers are reported each year, resulting in approximately 16,000 injuries; WHEREAS, since the first recorded death in 1791, almost 20,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty, including Sergeant Joseph Bergeron of the Maplewood Police Department; WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.; WHEREAS, 273 names of fallen heroes are being added to the National Law Enforcement Officers Memorial this spring, including 117 officers killed in 2014 and 156 officers killed in previous years; WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the National Law Enforcement Officers Memorial Fund’s 27th Annual Candlelight Vigil, on the evening of May 13, 2015; WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored during the MINNESOTA LAW ENFORCEMENT MEMORIAL ASSOCIATION’S Annual Candlelight Vigil, on the evening of May 15, 2015; WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place this year from May 10-16; WHEREAS, May 15 is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families; WHEREAS, the service and sacrifice of RAMSEY COUNTY SUBURBAN LAW ENFORCEMENT officers killed in the line of duty will be honored during the SUBURBAN RAMSEY COUNTY LAW ENFORCEMENT MEMORIAL CEREMONY, on May 11, 2015; NOW, THEREFORE, BE IT RESOLVED that the MAPLEWOOD CITY COUNCIL formally designates May 10-16, 2015, as Police Week in the CITY OF MAPLEWOOD, and publicly salutes the service of law enforcement officers in our community and in communities across the nation. Adopted this 23rd day of April, 2015 Nora Slawik, Mayor Attest: Karen Haag F1, Attachment 1 Packet Page Number 20 of 153 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Lois Knutson, Senior Administrative Assistant DATE: April 21, 2015 SUBJECT: Commission & Board Appointments and Reappointments a) Approval of Resolution for Appointments b) Approval of Resolution for Reappointments Introduction There are currently openings on several City commissions and boards. These openings are due to resignations and terms ending. The City has advertised and accepted applications from interested individuals. The City Council then interviewed the candidates for the commissions and filled out ballots during the Workshop prior to this meeting, which staff has tallied. The City Council will also review the list of commissioners whose terms are due to expire on April 30th of this year. The commissioners were asked to fill out an assessment to evaluate their time on the commission and to provide input to the council. Background on Reappointments There are nine commissioners whose terms are ending on April 30, 2015. Out of the nine commissioners, four have chosen not to seek reappointment. Matthew Prom, from the Parks and Recreation Commission is not seeking reappointment, but has agreed to extend his term until some of the vacancies on the commission have been filled. These vacant positions and several other vacancies will be posted to be filled at a later date. The following commissioners are seeking reappointment: Community Design Review Board: Bill Kempe, member since 2/11/2013, term expires 4/30/2015 Attendance: (2013) 6 / 7 (2014) 3 / 5 (2015) 1 / 1 Jason Lamers, member since 5/26/2009, term expires 4/30/2015 Attendance: (2009) 7 / 7 (2010) 9 / 10 (2011) 9 / 11 (2012) 4 / 8 (2013) 4 / 7 (2014) 4 / 5 (2015) 0 / 1 Heritage Preservation Commission: Peter Boulay, member of Heritage Preservation Society since 10/9/2006, Commission officially began in 2009, term expires 4/30/2015 Attendance: (2009) 7 / 11 (2010) 6 / 10 (2011) 6 / 8 (2012) 3 / 8 (2013) 3 / 4 (2014) 4 / 7 (2015) Commission has not met F2 Packet Page Number 21 of 153 Human Rights Commission: Annistacia Belladonna-Carrera, member since 6/13/2014, term expires 4/30/2015 Attendance: (2014) 2 / 5 (2015) Commission has not met Elizabeth “Marie” Garza, member since 3/13/2014, term expires 4/30/2015 Attendance: (2014) 4 / 5 (2015) Commission has not met The following commissioner is not seeking reappointment, but has agreed upon council approval, to extend his term until his seat has been filled: Park & Recreation Commission: Matthew Prom, member since 4/08/2013, term expires 4/30/2015 Attendance: (2013) 5 / 6 (2014) 7 / 8 (2015) 4 / 4 Budget Impact None. Recommendation Staff recommends the City Council approve the attached resolution to appoint the candidates to the commissions indicated: Housing & Economic Development Commission Peter Vang, term expires September 30, 2017 Human Rights Commission Vincent Peterson, term expires April 30, 2016 Sokunthea Soeun, term expires April 30, 2018 Planning Commission Frederick M. Dahm, term expires December 31, 2017 Staff also recommends that the Council review the attached assessments for reappointment, and then approve the attached resolution for reappointment of five commissioners as indicated below and approve the extension of Matthew Prom’s term until his seat on the Park & Recreation Commission has been filled. Community Design Review Board Bill Kempe, term expires 4/30/2018 Jason Lamers, term expires 4/30/2018 Heritage Preservation Commission Peter Boulay, term expires 4/30/2018 Human Rights Commission Annistacia Belladonna-Carrera, term expires 4/30/2018 Elizabeth “Marie” Garza, term expires 4/30/2018 Attachments 1. Resolution for Appointment 2. Resolution for Reappointment 3. Reappointment Assessments F2 Packet Page Number 22 of 153 RESOLUTION BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Housing & Economic Development Commission Peter Vang, term expires September 30, 2017 Human Rights Commission Vincent Peterson, term expires April 30, 2016 Sokunthea Soeun, term expires April 30, 2018 Planning Commission Frederick M. Dahm, term expires December 31, 2017 F2, Attachment 1 Packet Page Number 23 of 153 RESOLUTION BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who the Maplewood City Council has reviewed, to serve on the following commissions: Community Design Review Board Bill Kempe, term expires 4/30/2018 Jason Lamers, term expires 4/30/2018 Heritage Preservation Commission Peter Boulay, term expires 4/30/2018 Human Rights Commission Annistacia Belladonna-Carrera, term expires 4/30/2018 Elizabeth “Marie” Garza, term expires 4/30/2018 And, hereby appoints Matthew Prom, who the Maplewood City Council has reviewed, to extend his term on the Park & Recreation Commission until such time as his seat is filled. F2, Attachment 2 Packet Page Number 24 of 153 F2, Attachment 3 Packet Page Number 25 of 153 F2, Attachment 3 Packet Page Number 26 of 153 F2, Attachment 3 Packet Page Number 27 of 153 F2, Attachment 3 Packet Page Number 28 of 153 F2, Attachment 3 Packet Page Number 29 of 153 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 30 of 153 TO:Melinda Coleman, City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 156,390.06$ Checks # 94854 thru # 94891 dated 04/14/15 376,344.88$ Disbursements via debits to checking account dated 04/06/15 thru 04/10/15 220,313.93$ Checks #94893 thru #94940 dated 04/15/15 thru 04/21/15 519,288.19$ Disbursements via debits to checking account dated 04/13/15 thru 04/17/15 1,272,337.06$ Total Accounts Payable 547,553.93$ Payroll Checks and Direct Deposits dated 04/10/15 640.00$ Payroll Deduction check # 9994520 thru #9994521 dated 04/10/15 548,193.93$ Total Payroll 1,820,530.99$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM April 22, 2015 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Packet Page Number 31 of 153 Check Description Amount 94854 05324 RETAINER FEE - MARCH 1,000.00 94855 05339 TRAILER RENTAL - STORAGE 375.00 94856 00353 STATIONERY ORDER FOR 2015 5,136.10 94857 05028 CITY HALL SOLAR SYSTEM LEASE-APRIL 397.00 05028 MCC SOLAR SYSTEM LEASE - APRIL 369.00 94858 00393 MONTHLY SURTAX - MARCH 22140123035 3,415.37 94859 01546 SHIRTS FOR SPORTS MIX 257.50 94860 04192 EMS BILLING - MARCH 3,660.00 94861 01190 ELECTRIC & GAS UTILITY 11,925.29 01190 ELECTRIC & GAS UTILITY 665.88 94862 03738 2014 OPINION LETTER SERVICE 200.00 94863 00230 REC ROCK FOR BALLFIELDS 641.22 94864 05369 CLEANING SUPPLIES - CITY HALL 90.80 05369 CLEANING SUPPLIES - PARK MAINT 50.16 94865 04155 2015 REDESIGN OF WEBSITE 15,836.67 04155 ADDITION OF CIVICSEND MODULE 805.12 94866 05514 CLEANING OF MOLD - PARK MAINT BLDG 1,013.89 94867 03645 EMERGENCY GENERATOR RENTAL-1902 1,737.50 03645 ANNUAL SRVS-CITY HALL GENERATOR 800.01 94868 04818 TEACHING AT FUR TRADE JAN 28,30,31 224.00 94869 00412 LEADERSHIP GROWTH - R HORWATH 600.00 94870 00545 MEMBERSHIP RENEWAL 5/1/15-4/30/16 250.00 94871 05476 SRVS FOR ART GRANT ASSISTANCE 1,149.75 94872 05030 EQUIP LEASE - MCC - PMT#33 4,344.07 94873 03218 DENIED CVR - INCORRECT FEES 357.75 03218 DENIED CVR - INCORRECT FEES 233.75 94874 00857 ANNUAL CONFERENCE - M ABRAMS 325.00 94875 00935 2015 FIRE AID 7,000.00 94876 04148 REV RCAP CLAIM CANCELLED 41-6007162 1,006.21 94877 04639 REGISTRATION FEE - F THOMFORDE 70.00 04639 REGISTRATION FEE - T CORCORAN 70.00 94878 05356 VIDEOGRAPHER SRVS - FEBRUARY 961.40 94879 00001 REFUND SCHWANTES 80% MECH PERMIT 69.00 94880 00001 REFUND I ELLIOTT FOR TRANS MEDIC 68.00 94881 01225 PARTS & REPAIR SWEEPER FILL HOSE 208.66 94882 05338 WASTE & RECYCLING SRVS - APRIL 965.45 94883 03446 DEER PICK UP - MARCH 115.00 94884 01387 ADMIN FEE FOR STRESS TEST - APRIL 100.00 94885 04074 TAI CHI INSTRUCTION 3/18 - 5/20 343.20 94886 05515 COMMUNICATION CONSULTANT-MARCH 140.00 94887 01836 WIRELESS/RMS SRVS - MARCH 3,698.44 01836 OUTDOOR EXPO COUNTER CARDS 35.96 94888 00063 MONTHLY PMT 02/17 - 03/16 9,329.05 94889 01771 RAMSEY CO GIS USER GROUP FEES-2015 3,828.41 94890 05013 HVAC MAINTENANCE - PW 1902 951.75 05013 HVAC MAINTENANCE - MCC 718.75 05013 HVAC MAINTENANCE - MCC 252.75 94891 05491 2ND MILESTONE PMT 70,597.20 MN DEPT OF LABOR & INDUSTRY 04/14/2015 SUBURBAN SPORTSWEAR 04/14/2015 CINTAS CORPORATION #470 04/14/2015 CIVICPLUS 04/14/2015 BRENDA DANNER 04/14/2015 CHRIS MASTELL TRAILER RENTALS 04/14/2015 CURTIS 1000, INC. - MINNESOTA 04/14/2015 ENERGY ALTERNATIVES SOLAR, LLC Check Register City of Maplewood 04/09/2015 Date Vendor 04/14/2015 CHRISTIE BERNARDY 04/14/2015 ENERGY ALTERNATIVES SOLAR, LLC 04/14/2015 TRANS-MEDIC 04/14/2015 XCEL ENERGY 04/14/2015 XCEL ENERGY 04/14/2015 04/14/2015 COIT COMMERCIAL SERVICES 04/14/2015 CUMMINS NPOWER LLC 04/14/2015 CUMMINS NPOWER LLC 04/14/2015 CIVICPLUS 04/14/2015 CHARLES E. BETHEL 04/14/2015 BRYAN ROCK PRODUCTS, INC. 04/14/2015 CINTAS CORPORATION #470 04/14/2015 JESSICA HUANG 04/14/2015 KANSAS STATE BANK OF MANHATTAN 04/14/2015 KLINE NISSAN 04/14/2015 DONALD SALVERDA & ASSOCIATES 04/14/2015 GFOA 04/14/2015 MINNESOTA REVENUE 04/14/2015 MN SHERIFFS ASSOCIATION 04/14/2015 MN SHERIFFS ASSOCIATION 04/14/2015 KLINE NISSAN 04/14/2015 LEAGUE OF MINNESOTA CITIES 04/14/2015 MAPLEWOOD FIRE FIGHTERS RELIEF 04/14/2015 OSWALD HOSE & ADAPTERS 04/14/2015 REPUBLIC SERVICES #923 04/14/2015 RICK JOHNSON DEER & BEAVER INC 04/14/2015 NORTH SUBURBAN ACCESS CORP 04/14/2015 ONE TIME VENDOR 04/14/2015 ONE TIME VENDOR 04/14/2015 ST PAUL, CITY OF 04/14/2015 ST PAUL, CITY OF 04/14/2015 VERIZON WIRELESS 04/14/2015 DR. JAMES ROSSINI 04/14/2015 ELAINE SCHRADE 04/14/2015 LEAH SPIELMAN 156,390.0638Checks in this report. 04/14/2015 YALE MECHANICAL LLC 04/14/2015 ZUERCHER TECHNOLOGIES, LLC 04/14/2015 CITY OF WHITE BEAR LAKE 04/14/2015 YALE MECHANICAL LLC 04/14/2015 YALE MECHANICAL LLC G1, Attachments Packet Page Number 32 of 153 Settlement Date Payee Description Amount 4/6/2015 Delta Dental Dental Premium 3,574.56 4/6/2015 MN State Treasurer Drivers License/Deputy Registrar 47,407.30 4/7/2015 MN State Treasurer Drivers License/Deputy Registrar 82,389.11 4/8/2015 MN State Treasurer Drivers License/Deputy Registrar 35,028.59 4/8/2015 Pitney Bowes Postage 2,985.00 4/9/2015 MN State Treasurer Drivers License/Deputy Registrar 26,436.01 4/10/2015 MN State Treasurer Drivers License/Deputy Registrar 86,201.86 4/10/2015 MN Dept of Natural Resources DNR electronic licenses 1,389.50 4/10/2015 US Bank VISA One Card*Purchasing card items 42,039.63 4/10/2015 Optum Health DCRP & Flex plan payments 833.32 4/10/2015 ICMA (Vantagepointe)Deferred Compensation 4,057.00 4/10/2015 Voya - State Plan Deferred Compensation 44,003.00 376,344.88 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 33 of 153 Transaction Date Posting Date Merchant Name Transaction Amount Name 03/24/2015 03/25/2015 L A POLICE GEAR INC $164.08 MARK ALDRIDGE 04/01/2015 04/03/2015 MINNESOTA GOVERNMENT F $60.00 GAYLE BAUMAN 04/02/2015 04/03/2015 DLX FOR BUSINESS $176.04 GAYLE BAUMAN 03/19/2015 03/23/2015 COMO PARK ANIMAL HOSPITAL $209.86 BRIAN BIERDEMAN 03/21/2015 03/23/2015 CASE CLUB $734.04 BRIAN BIERDEMAN 04/01/2015 04/03/2015 BROWNELLS INC $190.64 BRIAN BIERDEMAN 03/20/2015 03/23/2015 BLUE RIBBON BAIT #1 $16.04 OAKLEY BIESANZ 03/24/2015 03/25/2015 KNOWLAN'S MARKET #2 $43.74 OAKLEY BIESANZ 03/27/2015 03/30/2015 OLD LOG THEATRE $405.34 NEIL BRENEMAN 03/28/2015 03/30/2015 DUNKIN DONUTS.COM $15.00 NEIL BRENEMAN 03/24/2015 03/26/2015 GRUBERS POWER EQUIPMENT $4.78 TROY BRINK 03/30/2015 03/31/2015 MENARDS MAPLEWOOD $23.38 TROY BRINK 04/01/2015 04/03/2015 GRUBERS POWER EQUIPMENT $2.39 TROY BRINK 04/01/2015 04/03/2015 TRI-STATE BOBCAT $12.69 TROY BRINK 03/23/2015 03/24/2015 AMAZON MKTPLACE PMTS $9.98 SARAH BURLINGAME 03/23/2015 03/24/2015 AMAZON MKTPLACE PMTS $64.23 SARAH BURLINGAME 03/24/2015 03/24/2015 AMAZON MKTPLACE PMTS $181.50 SARAH BURLINGAME 03/24/2015 03/25/2015 AMAZON MKTPLACE PMTS $37.77 SARAH BURLINGAME 03/30/2015 04/01/2015 BOEHMS CYCLING & FITNE $265.96 SARAH BURLINGAME 03/26/2015 03/30/2015 NAPA STORE 3279016 $17.57 JOHN CAPISTRANT 03/23/2015 03/25/2015 KEEPRS INC 2 $385.30 JOHN CARNES 03/24/2015 03/26/2015 KEEPRS INC 2 $66.89 JOHN CARNES 03/27/2015 03/30/2015 UNIFORMS UNLIMITED INC.$55.35 JOHN CARNES 03/25/2015 03/27/2015 THE HOME DEPOT 2801 $21.38 SCOTT CHRISTENSON 03/26/2015 03/27/2015 AMERICAN PRESSURE INC $163.97 SCOTT CHRISTENSON 03/28/2015 03/30/2015 HEJNY RENTAL INC $62.12 SCOTT CHRISTENSON 03/30/2015 04/01/2015 R.M. COTTON COMPANY $704.00 SCOTT CHRISTENSON 03/31/2015 04/01/2015 STATE SUPPLY $1,264.29 SCOTT CHRISTENSON 04/01/2015 04/03/2015 NAPA STORE 3279016 $4.79 SCOTT CHRISTENSON 03/20/2015 03/23/2015 MILLS FLEET FARM #2,700 ($21.43)CHARLES DEAVER 03/20/2015 03/23/2015 MILLS FLEET FARM #2,700 $35.30 CHARLES DEAVER 03/21/2015 03/23/2015 FRATTALLONES WOODBURY AC $9.09 CHARLES DEAVER 03/25/2015 03/27/2015 PRECISION AUTO REPAIR $11.11 CHARLES DEAVER 03/25/2015 03/27/2015 SUPERAMERICA 4848 $21.43 CHARLES DEAVER 03/26/2015 03/30/2015 SUPERAMERICA 4848 $10.71 CHARLES DEAVER 04/02/2015 04/03/2015 STATE SUPPLY $146.82 CHARLES DEAVER 03/30/2015 04/01/2015 KEEPRS INC 2 $385.30 JOSEPH DEMULLING 03/20/2015 03/23/2015 VIKING ELECTRIC-DIST CTR $988.45 TOM DOUGLASS 03/20/2015 03/23/2015 AVAC CORPORATION $60.89 TOM DOUGLASS 03/20/2015 03/23/2015 J H LARSON ELECTRICAL CO $326.53 TOM DOUGLASS 03/20/2015 03/23/2015 J H LARSON ELECTRICAL CO $31.71 TOM DOUGLASS 03/24/2015 03/25/2015 COMMERCIAL POOL & SPA SUP $684.22 TOM DOUGLASS 03/24/2015 03/25/2015 AQUA PURE ENTERPRISES $57.99 TOM DOUGLASS 03/24/2015 03/25/2015 WW GRAINGER $57.39 TOM DOUGLASS 03/24/2015 03/25/2015 WW GRAINGER $252.60 TOM DOUGLASS 03/26/2015 03/27/2015 VIKING ELECTRIC - ST PAUL $115.92 TOM DOUGLASS 03/26/2015 03/30/2015 THE HOME DEPOT 2801 $11.16 TOM DOUGLASS 03/26/2015 03/30/2015 THE HOME DEPOT 2801 $11.98 TOM DOUGLASS 03/27/2015 03/30/2015 WW GRAINGER $109.54 TOM DOUGLASS 03/31/2015 04/02/2015 THE HOME DEPOT 2801 $16.44 TOM DOUGLASS 04/02/2015 04/03/2015 TRI DIM FILTER CORP $780.03 TOM DOUGLASS 04/01/2015 04/02/2015 BEST BUY MHT 00000109 $46.06 JOHN DUCHARME 03/20/2015 03/23/2015 CMI INC $363.09 MICHAEL DUGAS 03/25/2015 03/26/2015 CRYE PRECISION LLC $167.60 MICHAEL DUGAS 03/25/2015 03/26/2015 HENRIKSEN ACE HARDWARE $9.99 DOUG EDGE 03/25/2015 03/26/2015 ABLE HOSE $33.80 DOUG EDGE 04/01/2015 04/02/2015 HENRIKSEN ACE HARDWARE $39.98 DOUG EDGE G1, Attachments Packet Page Number 34 of 153 03/23/2015 03/23/2015 COMCAST CABLE COMM $83.88 CHRISTINE EVANS 03/23/2015 03/25/2015 OFFICE DEPOT #1090 $63.15 CHRISTINE EVANS 03/23/2015 03/25/2015 OFFICE DEPOT #1079 $3.40 CHRISTINE EVANS 03/30/2015 03/31/2015 SHOE DEPT ENCORE 1593 $49.99 PAUL E EVERSON 03/21/2015 03/23/2015 BLACK BOX CORPORATION $79.13 MYCHAL FOWLDS 03/24/2015 03/24/2015 COMCAST CABLE COMM $68.95 MYCHAL FOWLDS 03/25/2015 03/26/2015 SHI CORP $655.98 MYCHAL FOWLDS 03/26/2015 03/30/2015 NAPA STORE 3279016 $32.13 MYCHAL FOWLDS 03/30/2015 03/31/2015 B&H PHOTO, 800-606-6969 $219.53 MYCHAL FOWLDS 04/01/2015 04/02/2015 ELECTRO WATCHMAN INC $780.00 MYCHAL FOWLDS 04/02/2015 04/03/2015 PAYFLOW/PAYPAL $59.95 MYCHAL FOWLDS 03/20/2015 03/23/2015 IDU*INSIGHT PUBLIC SEC $344.17 NICK FRANZEN 03/21/2015 03/23/2015 IDU*INSIGHT PUBLIC SEC $39.90 NICK FRANZEN 03/21/2015 03/23/2015 IDU*INSIGHT PUBLIC SEC $710.41 NICK FRANZEN 03/24/2015 03/25/2015 IDU*INSIGHT PUBLIC SEC $8.92 NICK FRANZEN 03/24/2015 03/25/2015 IDU*INSIGHT PUBLIC SEC $269.58 NICK FRANZEN 03/26/2015 03/27/2015 AMAZON MKTPLACE PMTS $92.26 NICK FRANZEN 03/28/2015 03/30/2015 AMAZON MKTPLACE PMTS $9.99 NICK FRANZEN 03/31/2015 03/31/2015 AMAZON MKTPLACE PMTS $10.99 NICK FRANZEN 03/31/2015 04/01/2015 IDU*INSIGHT PUBLIC SEC $565.99 NICK FRANZEN 03/26/2015 03/30/2015 OFFICE MAX $299.99 CLARENCE GERVAIS 03/30/2015 03/31/2015 BSHIFTER $350.00 CLARENCE GERVAIS 04/02/2015 04/03/2015 TANDY LEATHER 158 $17.10 JAN GREW HAYMAN 03/22/2015 03/23/2015 CHKMATE*INSTANTCHECKMATE $22.86 KAREN HAAG 03/24/2015 03/25/2015 MENARDS OAKDALE $21.57 MILES HAMRE 03/24/2015 03/25/2015 MENARDS MAPLEWOOD $177.46 MILES HAMRE 03/24/2015 03/25/2015 MENARDS MAPLEWOOD $7.19 MILES HAMRE 03/25/2015 03/27/2015 LAKES TRADING CO INC $117.84 TIMOTHY HAWKINSON JR. 03/26/2015 03/27/2015 MILLS FLEET FARM #2,700 $17.64 GARY HINNENKAMP 03/26/2015 03/26/2015 COMCAST CABLE COMM $325.89 RON HORWATH 03/30/2015 03/31/2015 SPRINT AQUATICS $469.85 RON HORWATH 03/31/2015 04/01/2015 SPRINT AQUATICS $3.19 RON HORWATH 04/01/2015 04/02/2015 WEDDINGPAGES INC $335.84 RON HORWATH 03/23/2015 03/24/2015 BLUE RIBBON BAIT #1 $7.99 ANN HUTCHINSON 03/26/2015 03/27/2015 KNOWLAN'S MARKET #2 $20.90 ANN HUTCHINSON 03/27/2015 03/30/2015 ANDERSON'S MAPLE SYRUP IN $49.75 ANN HUTCHINSON 03/27/2015 03/30/2015 AMERICMARK DIRECT $308.60 ANN HUTCHINSON 03/23/2015 03/24/2015 DALCO ENTERPRISES, INC $344.33 DAVID JAHN 03/30/2015 04/01/2015 THE HOME DEPOT 2801 $56.23 DAVID JAHN 03/24/2015 03/25/2015 BATTERIES PLUS #31 $26.73 AMANDA JASKOWIAK 03/31/2015 04/02/2015 KEEPRS INC 2 $385.30 KEVIN JOHNSON 03/20/2015 03/23/2015 CURTIS 1000 INC.$160.24 LOIS KNUTSON 03/23/2015 03/25/2015 HONEYBAKED HAM 2527 $113.65 LOIS KNUTSON 03/27/2015 03/30/2015 OFFICE DEPOT #1090 $119.39 LOIS KNUTSON 03/27/2015 03/30/2015 FIRST SHRED $94.60 LOIS KNUTSON 03/19/2015 03/23/2015 STARTECH.COM $43.71 JASON KREGER 04/02/2015 04/03/2015 CDW GOVERNMENT $1,174.80 JASON KREGER 03/24/2015 03/25/2015 STREICHER'S MO $1,210.00 DAVID KVAM 03/24/2015 03/25/2015 GAL*UNIFORM&EQUIPMENT $206.04 DAVID KVAM 03/25/2015 03/26/2015 UNIFORMS UNLIMITED INC.$20.00 DAVID KVAM 03/25/2015 03/27/2015 KEEPRS INC 2 $69.95 DAVID KVAM 04/02/2015 04/03/2015 UNIFORMS UNLIMITED INC.$2,143.28 DAVID KVAM 03/30/2015 04/01/2015 KEEPRS INC 2 $12.15 TODD LANGNER 03/30/2015 04/01/2015 RUN N FUN $80.50 TODD LANGNER 03/23/2015 03/25/2015 ASPEN MILLS INC.$16.00 STEVE LUKIN 03/30/2015 03/31/2015 ASPEN MILLS INC.$158.85 STEVE LUKIN 03/30/2015 03/31/2015 ASPEN MILLS INC.$365.60 STEVE LUKIN 03/30/2015 03/31/2015 BSHIFTER $350.00 STEVE LUKIN G1, Attachments Packet Page Number 35 of 153 04/02/2015 04/03/2015 COMCAST CABLE COMM $2.25 STEVE LUKIN 04/03/2015 04/03/2015 AIRGASS NORTH $19.56 STEVE LUKIN 03/26/2015 03/27/2015 ROSEMOUNT BP $16.50 CITY OF MAPLEWOOD 03/26/2015 03/27/2015 ROSEMOUNT BP $18.25 CITY OF MAPLEWOOD 03/19/2015 03/23/2015 FAIRFIELD INN LOUI 1526 $533.96 BRIAN MICHELETTI 03/23/2015 03/25/2015 BOUND TREE MEDICAL LLC $8.88 MICHAEL MONDOR 03/25/2015 03/26/2015 N AMERICA RESCUE PRODUCT $234.90 MICHAEL MONDOR 03/31/2015 04/02/2015 BOUND TREE MEDICAL LLC $7.00 MICHAEL MONDOR 03/31/2015 04/02/2015 BOUND TREE MEDICAL LLC $1,726.53 MICHAEL MONDOR 03/31/2015 04/01/2015 WARNING LITES $199.75 BRYAN NAGEL 03/24/2015 03/26/2015 NORTHERN TOOL EQUIP-MN $54.97 JOHN NAUGHTON 03/26/2015 03/27/2015 LTG POWER EQUIPMENT $108.27 JOHN NAUGHTON 03/27/2015 03/30/2015 APPLEBEES ROSE19219658 $66.78 MICHAEL NYE 04/02/2015 04/03/2015 AMAZON MKTPLACE PMTS $35.99 MICHAEL NYE 03/24/2015 03/26/2015 OFFICE DEPOT #1090 $55.46 MARY KAY PALANK 03/27/2015 03/30/2015 UNIFORMS UNLIMITED INC.$39.15 JAMES PARKER 03/27/2015 03/30/2015 UNIFORMS UNLIMITED INC.$117.45 JAMES PARKER 03/30/2015 04/01/2015 KEEPRS INC 2 $53.26 JAMES PARKER 03/30/2015 04/01/2015 KEEPRS INC 2 $400.00 JAMES PARKER 03/20/2015 03/23/2015 CERTIFIED LABORATORIES $220.70 STEVEN PRIEM 03/23/2015 03/24/2015 AN FORD WHITE BEAR LAK $52.75 STEVEN PRIEM 03/23/2015 03/24/2015 POLAR CHEVROLET MAZDA $56.47 STEVEN PRIEM 03/24/2015 03/25/2015 FASTENAL COMPANY01 $3.07 STEVEN PRIEM 03/24/2015 03/25/2015 MACQUEEN EQUIPMENT INC $160.34 STEVEN PRIEM 03/24/2015 03/25/2015 LITTLE FALLS MACHINE INC $853.08 STEVEN PRIEM 03/24/2015 03/26/2015 METRO PRODUCTS INC $46.96 STEVEN PRIEM 03/25/2015 03/26/2015 AUTO PLUS LITTLE CANADA $99.25 STEVEN PRIEM 03/25/2015 03/26/2015 SHARROW LIFTING PRODUCTS $752.63 STEVEN PRIEM 03/25/2015 03/27/2015 WHEELCO BRAKE &SUPPLY $22.08 STEVEN PRIEM 03/26/2015 03/27/2015 FACTORY MTR PTS #1 ($197.01)STEVEN PRIEM 03/26/2015 03/30/2015 VERMEER PACIFIC $1,314.59 STEVEN PRIEM 03/27/2015 03/30/2015 TURFWERKS EAGAN $778.81 STEVEN PRIEM 03/27/2015 03/30/2015 TURFWERKS EAGAN $32.89 STEVEN PRIEM 03/27/2015 03/30/2015 FACTORY MTR PTS #1 $443.61 STEVEN PRIEM 03/27/2015 03/30/2015 EMERGENCY AUTOMOTIVE $34.80 STEVEN PRIEM 03/27/2015 03/30/2015 MINNESOTA TRUCKING ASSOCI $90.00 STEVEN PRIEM 03/27/2015 03/30/2015 BAUER BUILT TIRE 18 $263.24 STEVEN PRIEM 03/30/2015 03/31/2015 POMP'S TIRE #021 $259.74 STEVEN PRIEM 03/30/2015 03/31/2015 POMP'S TIRE #021 $655.84 STEVEN PRIEM 03/30/2015 03/31/2015 POMP'S TIRE #021 $259.74 STEVEN PRIEM 03/30/2015 03/31/2015 FACTORY MTR PTS #1 $228.85 STEVEN PRIEM 03/30/2015 03/31/2015 BARNETT CHRYJEEPKIA $130.28 STEVEN PRIEM 03/31/2015 04/01/2015 AN FORD WHITE BEAR LAK $351.00 STEVEN PRIEM 04/01/2015 04/02/2015 AUTO PLUS LITTLE CANADA $86.16 STEVEN PRIEM 04/01/2015 04/02/2015 AUTO PLUS LITTLE CANADA $46.18 STEVEN PRIEM 04/01/2015 04/02/2015 AN FORD WHITE BEAR LAK $117.02 STEVEN PRIEM 04/01/2015 04/03/2015 GOODIN COMPANY $36.14 STEVEN PRIEM 04/02/2015 04/03/2015 HENRIKSEN ACE HARDWARE $4.74 STEVEN PRIEM 04/02/2015 04/03/2015 AUTO PLUS LITTLE CANADA $85.75 STEVEN PRIEM 03/19/2015 03/23/2015 PARK SUPPLY OF AMERICA IN $299.32 KELLY PRINS 03/19/2015 03/23/2015 PARK SUPPLY OF AMERICA IN $5.00 KELLY PRINS 03/19/2015 03/23/2015 PARK SUPPLY OF AMERICA IN $231.90 KELLY PRINS 03/19/2015 03/23/2015 THE HOME DEPOT 2801 $49.14 KELLY PRINS 03/22/2015 03/23/2015 HENRIKSEN ACE HARDWARE $1.16 KELLY PRINS 03/22/2015 03/24/2015 THE HOME DEPOT 2801 $5.96 KELLY PRINS 03/23/2015 03/25/2015 OFFICE MAX $188.28 KELLY PRINS 03/27/2015 03/30/2015 THE HOME DEPOT 2801 $49.38 KELLY PRINS 03/28/2015 03/30/2015 TACONY POWR FLITE TOR $83.96 KELLY PRINS G1, Attachments Packet Page Number 36 of 153 04/01/2015 04/03/2015 DISCOVER MY MOBILITY $669.00 KELLY PRINS 03/20/2015 03/23/2015 SELECT PT/NOVACARE $225.00 TERRIE RAMEAUX 03/26/2015 03/27/2015 HILLYARD INC MINNEAPOLIS $747.56 MICHAEL REILLY 03/30/2015 03/31/2015 DALCO ENTERPRISES, INC $460.69 MICHAEL REILLY 03/29/2015 03/31/2015 APPOINTMENT-PLUS/STORMSOU $39.00 LORI RESENDIZ 03/26/2015 03/27/2015 TARGET 00011858 $145.11 AUDRA ROBBINS 03/27/2015 03/30/2015 DOLRTREE 4713 00047134 $54.89 AUDRA ROBBINS 03/27/2015 03/30/2015 DOLRTREE 2396 00023960 $30.92 AUDRA ROBBINS 03/28/2015 03/30/2015 CUB FOODS, INC.$91.49 AUDRA ROBBINS 03/31/2015 04/01/2015 GRAND SLAM $243.75 AUDRA ROBBINS 03/31/2015 04/01/2015 CUB FOODS #1599 $40.39 AUDRA ROBBINS 03/27/2015 03/30/2015 IN *EMERGENCY RESPONSE SO $420.47 ROBERT RUNNING 03/26/2015 03/30/2015 OFFICE DEPOT #1090 $201.75 DEB SCHMIDT 03/24/2015 03/25/2015 BYERLY'S ST PAUL $16.01 PAUL SCHNELL 03/24/2015 03/26/2015 BYERLY'S ST PAUL SSS ($16.01)PAUL SCHNELL 03/30/2015 03/31/2015 GOTOCITRIX.COM $20.36 PAUL SCHNELL 04/02/2015 04/02/2015 PARTNERS IN LAW ENFORC $39.95 PAUL SCHNELL 03/27/2015 03/31/2015 AR 500 ARMOR $543.99 ZACHARY SCHOEN 03/31/2015 04/02/2015 USA MOBILITY WIRELE $16.10 SCOTT SCHULTZ 03/23/2015 03/24/2015 HEJNY RENTAL INC $20.90 CAITLIN SHERRILL 03/26/2015 03/27/2015 TARGET 00011858 $32.48 CAITLIN SHERRILL 03/27/2015 03/30/2015 ACE OF SALES $20.00 CAITLIN SHERRILL 04/01/2015 04/02/2015 WELCOME WAGON $138.00 CAITLIN SHERRILL 04/02/2015 04/02/2015 AMAZON MKTPLACE PMTS $67.98 CAITLIN SHERRILL 03/23/2015 03/24/2015 CUB FOODS #1599 $51.43 MICHAEL SHORTREED 03/24/2015 03/25/2015 CUB FOODS #1599 $17.98 MICHAEL SHORTREED 03/25/2015 03/26/2015 CUB FOODS #1599 $42.67 MICHAEL SHORTREED 03/25/2015 03/26/2015 UNIFORMS UNLIMITED INC.$20.00 MICHAEL SHORTREED 03/26/2015 03/27/2015 PANERA BREAD #1305 $29.97 MICHAEL SHORTREED 03/26/2015 03/27/2015 CUB FOODS #1599 $29.98 MICHAEL SHORTREED 03/27/2015 03/30/2015 CUB FOODS #1599 $28.51 MICHAEL SHORTREED 03/31/2015 04/02/2015 CARIBOU COFFEE CO # 154 $112.48 MICHAEL SHORTREED 04/02/2015 04/03/2015 COMCAST CABLE COMM $73.82 MICHAEL SHORTREED 03/22/2015 03/23/2015 WAL-MART #3498 $26.78 WILLIAM SYPNIEWSKI 03/27/2015 03/30/2015 GRAB A GUN $350.00 WILLIAM SYPNIEWSKI 03/31/2015 04/02/2015 THE HOME DEPOT 2801 $63.63 JAMES TAYLOR 04/01/2015 04/02/2015 MICHAELS STORES 2744 $41.65 JAMES TAYLOR 04/03/2015 04/03/2015 GOOD TIMES PARK INC $150.00 JAMES TAYLOR 03/30/2015 03/31/2015 JCPENNEY 2825 $74.95 PAUL THEISEN 03/19/2015 03/23/2015 KEEPRS INC 2 $31.20 PAUL THIENES 03/20/2015 03/23/2015 OFFICE DEPOT #1090 $96.95 KAREN WACHAL 03/20/2015 03/23/2015 OFFICE DEPOT 1135 $16.99 KAREN WACHAL 03/20/2015 03/23/2015 PAYPAL *MACIA $40.00 TAMMY WYLIE 03/20/2015 03/23/2015 EB TWIN CITIES ORGANI $148.69 TAMMY WYLIE 03/30/2015 03/31/2015 PAYPAL *PATC $99.00 TAMMY WYLIE 03/31/2015 04/01/2015 CENTURY COLLEGE BOOKSTORE $49.90 TAMMY WYLIE 04/01/2015 04/03/2015 OFFICE DEPOT #1090 $48.14 TAMMY WYLIE 03/20/2015 03/23/2015 MINN FIRE SVC CERT BOARD ($20.00)SUSAN ZWIEG 03/20/2015 03/23/2015 MENARDS BLAINE $37.76 SUSAN ZWIEG 03/23/2015 03/24/2015 PAYPAL *METROPOLITA $100.00 SUSAN ZWIEG 03/27/2015 03/30/2015 QUILL CORPORATION $124.53 SUSAN ZWIEG $42,039.63 G1, Attachments Packet Page Number 37 of 153 Check Description Amount 94893 01920 FOOD- EMPLOYEE RECOGNITION LUNCH 253.25 94894 05234 CAR WASHES - FEBRUARY/MARCH 161.68 94895 05114 PROJ 14-02 CNTY RD B TRAIL IMPRV 29,507.90 94896 00283 WOOD FOR FIRE CEU TRAINING 270.00 94897 04911 TABLE LINENS FOR MCC FEB 26 470.25 94898 01973 CAR WASHES AT FREEDOM - MARCH 56.00 94899 02196 PD EXPANSION PHASE 3 FINAL PMT 57,951.04 94900 05353 CONTRACT GASOLINE - APRIL 10,944.94 05353 CONTRACT DIESEL - APRIL 7,852.12 94901 01337 911 DISPATCH SERVICES - MARCH 30,453.91 01337 CAD SERVICES - MARCH 5,824.07 01337 FLEET SUPPORT FEE - MARCH 458.64 01337 FLEET SUPPORT FEE - MARCH 418.08 94902 01337 RANGE TIME AT LEC - FEB 20,21,22 1,080.00 94903 04133 REIMB FOR UNIFORM SHOES 32.97 94904 01546 FLOOR HOCKEY SHIRTS 518.50 94905 01574 BITUMINOUS MATERIALS 1,380.38 01574 BITUMINOUS MATERIALS 1,219.84 94906 05305 CONTRACT 500-0371083 439.79 05305 CONTRACT 500-0371999 439.78 05305 CONTRACT 500-0294743 252.79 05305 CONTRACT 500-0282620 212.56 05305 CONTRACT 500-0328559 212.30 05305 CONTRACT 500-0395052 115.35 05305 CONTRACT 500-0380041 104.73 05305 CONTRACT 500-0395065 94.05 05305 CONTRACT 500-0349366 64.15 94907 01190 ELECTRIC & GAS UTILITIES 20,622.40 94908 05318 POST OFFER TESTING FOR PD 415.00 94909 05507 MDSE FOR RESALE 386.88 94910 02909 ROAD SALT~6,957.37 94911 05313 BUSINESS CARDS - OFFICER MULVIHILL 88.62 94912 05055 MEDICAL DIRECTION - OCT - DEC 2014 2,250.00 05055 MEDICAL DIRECTION - SEPT 2014 750.00 05055 MEDICAL DIRECTION - FEB 750.00 05055 MEDICAL DIRECTION - JAN 750.00 94913 05368 NEW SQUAD BUILD 10,249.79 05368 INSTALL MALL RADIO 261.62 94914 05395 INSTRUCTION FOR BUNNY ART CLASS 44.00 94915 05517 ELECTRIC WORK E METRO TRAINING CTR 3,406.00 94916 03130 PROSECUTION SRVS & MISC EXPENSES 9,699.70 94917 00846 PD PHONE-BASED INTERPRETIVE SRVS 5.59 94918 00532 HR ATTORNEY FEE MARCH 2015 26.00 94919 05364 ACUPUNCTURE SESSIONS JAN/FEB/MAR 1,872.00 94920 01175 MONTHLY UTILITIES - MARCH 3,206.03 01175 FIBER OPTIC ACCESS CHG - APRIL 1,000.00 94921 00001 REFUND A ARNOLD TRANS MEDIC 116.79 94922 00001 REFUND B RELAY TRANS MEDIC 107.78 94923 00001 REFUND M HASSEL TRANS MEDIC 99.40 94924 00001 REFUND W HOEN TRANS MEDIC 97.18 94925 00001 REFUND L ROBINSON TRANS MEDIC 96.13 94926 00001 REFUND T HAWKINS TRANS MEDIC 95.84 94927 00001 REFUND LWHITING TRANS MEDIC 93.17 94928 00001 REFUND M RELLER TRANS MEDIC 86.05 94929 00001 REFUND R MITCHELL TRANS MEDIC 77.65 04/21/2015 TOSHIBA FINANCIAL SERVICES RAMSEY COUNTY-PROP REC & REV 04/21/2015 04/21/2015 MANSFIELD OIL CO 04/21/2015 RAMSEY COUNTY-PROP REC & REV 04/21/2015 RAMSEY COUNTY-PROP REC & REV 04/21/2015 JEFF SEDLACEK 04/21/2015 SUBURBAN SPORTSWEAR 04/21/2015 Check Register City of Maplewood 04/17/2015 Date Vendor 04/15/2015 THE LITTLE OVEN 04/21/2015 MANSFIELD OIL CO 04/21/2015 DECKCI DECOR 04/21/2015 ERICKSON OIL PRODUCTS INC 04/21/2015 JORGENSON CONST INC 04/21/2015 BOLER EXPRESS CAR WASH 04/21/2015 BOLTON & MENK, INC. 04/21/2015 CENTURY COLLEGE RAMSEY COUNTY-PROP REC & REV 04/21/2015 RAMSEY COUNTY-PROP REC & REV 04/21/2015 TOSHIBA FINANCIAL SERVICES 04/21/2015 TOSHIBA FINANCIAL SERVICES 04/21/2015 TOSHIBA FINANCIAL SERVICES 04/21/2015 TOSHIBA FINANCIAL SERVICES 04/21/2015 TOSHIBA FINANCIAL SERVICES 04/21/2015 TOSHIBA FINANCIAL SERVICES 04/21/2015 T A SCHIFSKY & SONS, INC 04/21/2015 T A SCHIFSKY & SONS, INC 04/21/2015 TOSHIBA FINANCIAL SERVICES 04/21/2015 CAMPION, BARROW & ASSOCIATES 04/21/2015 COCA-COLA REFRESHMENTS 04/21/2015 COMPASS MINERALS AMERICA INC. 04/21/2015 TOSHIBA FINANCIAL SERVICES 04/21/2015 XCEL ENERGY 04/21/2015 HEALTHEAST 04/21/2015 HEALTHEAST 04/21/2015 HEALTHEAST VEHICLE SERVICES 04/21/2015 GRAPHIC DESIGN, INC. 04/21/2015 HEALTHEAST 04/21/2015 HEALTHEAST 04/21/2015 CAMPBELL KNUTSON PA 04/21/2015 LANGUAGE LINE SERVICES 04/21/2015 MADDEN GALANTER HANSEN, LLP 04/21/2015 HEALTHEAST VEHICLE SERVICES 04/21/2015 KIDCREATE STUDIO 04/21/2015 KIRTLAND ELECTRIC 04/21/2015 ONE TIME VENDOR 04/21/2015 ONE TIME VENDOR 04/21/2015 ONE TIME VENDOR 04/21/2015 CRYSTALIN MONTGOMERY 04/21/2015 CITY OF NORTH ST PAUL 04/21/2015 CITY OF NORTH ST PAUL 04/21/2015 ONE TIME VENDOR 04/21/2015 ONE TIME VENDOR 04/21/2015 ONE TIME VENDOR 04/21/2015 ONE TIME VENDOR 04/21/2015 ONE TIME VENDOR 04/21/2015 ONE TIME VENDOR G1, Attachments Packet Page Number 38 of 153 94930 00001 REFUND C SAGER BCBS BENEFIT 20.00 94931 01345 RECORDING OF EASEMENTS/VACATIONS 184.00 94932 01359 VEHICLE WASHES - MARCH 66.28 94933 01418 MDSE FOR RESALE 73.41 01418 MDSE FOR RESALE 36.84 01418 MDSE FOR RESALE -24.56 01418 MDSE FOR RESALE -73.68 94934 05502 DEMO FOR OUTDOOR FAMILY EXPO 95.00 94935 01836 RADIO MAINT CHGS - OCT 2014 119.50 01836 1 TON ASPHALT 75.09 94936 02686 TASER BATTERIES AND CARTRIDGES 783.96 94937 01594 PINS FOR EMPLOYEE ANNIVERSARIES 697.61 94938 04104 VAV CONTROLLER - CITY HALL 2,970.00 94939 05471 MDSE FOR RESALE 552.05 05471 MDSE FOR RESALE 13.37 94940 04179 PROGRAM DISPLAY SIGN MCC - MARCH 325.00 04/21/2015 ONE TIME VENDOR 04/21/2015 RAMSEY COUNTY 04/21/2015 REGAL AUTO WASH BILLING 04/21/2015 SAM'S CLUB DIRECT 04/21/2015 SAM'S CLUB DIRECT 04/21/2015 SAM'S CLUB DIRECT 04/21/2015 SAM'S CLUB DIRECT 04/21/2015 SNAKE DISCOVERY 04/21/2015 ST PAUL, CITY OF 04/21/2015 US FOODS 04/21/2015 VISUAL IMAGE PROMOTIONS 220,313.9348Checks in this report. 04/21/2015 ST PAUL, CITY OF 04/21/2015 TASER INTL 04/21/2015 TERRYBERRY COMPANY LLC 04/21/2015 TRANE U.S. INC. 04/21/2015 US FOODS G1, Attachments Packet Page Number 39 of 153 Settlement Date Payee Description Amount 4/13/2015 MN State Treasurer Drivers License/Deputy Registrar 47,366.98 4/13/2015 U.S. Treasurer Federal Payroll Tax 106,597.90 4/13/2015 P.E.R.A.P.E.R.A.100,781.38 4/14/2015 MN State Treasurer Drivers License/Deputy Registrar 20,794.69 4/14/2015 MidAmerica HRA Flex plan 14,137.57 4/14/2015 Labor Unions Union Dues 2,158.27 4/14/2015 MN State Treasurer State Payroll Tax 20,990.59 4/15/2015 MN State Treasurer Drivers License/Deputy Registrar 59,919.23 4/15/2015 VANCO Billing fee 153.00 4/15/2015 MN Dept of Revenue MN Care Tax 7,482.00 4/16/2015 MN State Treasurer Drivers License/Deputy Registrar 51,398.71 4/16/2015 Delta Dental Dental Premium 5,039.30 4/17/2015 MN State Treasurer Drivers License/Deputy Registrar 79,881.79 4/17/2015 MN Dept of Natural Resources DNR electronic licenses 1,156.00 4/17/2015 Optum Health DCRP & Flex plan payments 1,430.78 519,288.19 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 40 of 153 CHECK #CHECK DATE EMPLOYEE NAME 04/10/15 COLEMAN, MELINDA 5,925.56 04/10/15 FUNK, MICHAEL 5,051.80 04/10/15 KOPPEN, MARVIN 430.99 04/10/15 SLAWIK, NORA 489.68 04/10/15 CARDINAL, ROBERT 430.99 04/10/15 JUENEMANN, KATHLEEN 430.99 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 04/10/15 ABRAMS, MARYLEE 430.99 04/10/15 ANDERSON, CAROLE 906.32 04/10/15 RAMEAUX, THERESE 3,607.03 04/10/15 BAUMAN, GAYLE 5,052.91 2,645.87 04/10/15 KNUTSON, LOIS 2,898.78 04/10/15 CHRISTENSON, SCOTT 2,568.29 04/10/15 OSWALD, BRENDA 2,156.73 04/10/15 JAHN, DAVID 2,214.43 04/10/15 BURLINGAME, SARAH 04/10/15 SCHMIDT, DEBORAH 3,570.16 04/10/15 SPANGLER, EDNA 1,167.49 04/10/15 BEGGS, REGAN 1,144.09 04/10/15 HAAG, KAREN 5,333.83 04/10/15 RUEB, JOSEPH 3,908.41 04/10/15 ARNOLD, AJLA 2,074.13 04/10/15 DEBILZAN, JUDY 2,504.45 04/10/15 JACKSON, MARY 15,928.52 04/10/15 VITT, SANDRA 1,166.51 04/10/15 WEAVER, KRISTINE 2,781.56 04/10/15 OSTER, ANDREA 2,247.26 04/10/15 RICHTER, CHARLENE 1,264.39 04/10/15 MECHELKE, SHERRIE 1,344.67 04/10/15 MOY, PAMELA 1,792.29 04/10/15 CRAWFORD, LEIGH 2,093.91 04/10/15 LARSON, MICHELLE 2,240.38 04/10/15 WYLIE, TAMMY 1,800.90 04/10/15 ZAPPA, ANDREW 2,001.94 04/10/15 SHORTREED, MICHAEL 4,814.28 04/10/15 THOMFORDE, FAITH 1,941.39 04/10/15 PALANK, MARY 2,247.04 04/10/15 SCHNELL, PAUL 5,033.64 04/10/15 CORCORAN, THERESA 2,242.60 04/10/15 KVAM, DAVID 4,964.57 04/10/15 BAKKE, LONN 3,667.73 04/10/15 BARTZ, PAUL 3,287.93 04/10/15 ABEL, CLINT 3,092.69 04/10/15 ALDRIDGE, MARK 3,381.45 G1, Attachments Packet Page Number 41 of 153 04/10/15 BIERDEMAN, BRIAN 4,153.99 04/10/15 BUSACK, DANIEL 4,172.98 04/10/15 BELDE, STANLEY 3,148.56 04/10/15 BENJAMIN, MARKESE 3,294.42 04/10/15 FORSYTHE, MARCUS 2,968.98 04/10/15 FRITZE, DEREK 3,109.27 04/10/15 ERICKSON, VIRGINIA 3,315.98 04/10/15 FISHER, CASSANDRA 1,540.00 04/10/15 DEMULLING, JOSEPH 3,674.10 04/10/15 DUGAS, MICHAEL 3,877.08 04/10/15 CARNES, JOHN 2,839.02 04/10/15 CROTTY, KERRY 4,432.05 04/10/15 JASKOWIAK, AMANDA 510.00 04/10/15 JOHNSON, KEVIN 3,919.24 04/10/15 HOEMKE, MICHAEL 2,343.75 04/10/15 HOFMEISTER, TIMOTHY 496.00 04/10/15 HER, PHENG 3,158.82 04/10/15 HIEBERT, STEVEN 3,135.10 04/10/15 GABRIEL, ANTHONY 3,598.15 04/10/15 HAWKINSON JR, TIMOTHY 2,941.86 04/10/15 MARINO, JASON 3,290.61 04/10/15 MCCARTY, GLEN 3,231.82 04/10/15 LANGNER, TODD 3,113.82 04/10/15 LYNCH, KATHERINE 3,109.27 04/10/15 KROLL, BRETT 3,149.24 04/10/15 LANGNER, SCOTT 3,003.03 04/10/15 KONG, TOMMY 3,078.74 04/10/15 KREKELER, NICHOLAS 1,085.31 04/10/15 PARKER, JAMES 2,941.86 04/10/15 REZNY, BRADLEY 3,338.83 04/10/15 OLDING, PARKER 2,448.37 04/10/15 OLSON, JULIE 3,064.41 04/10/15 MULVIHILL, MARIA 2,280.97 04/10/15 NYE, MICHAEL 3,673.18 04/10/15 METRY, ALESIA 3,500.40 04/10/15 MICHELETTI, BRIAN 2,280.97 04/10/15 THIENES, PAUL 3,673.18 04/10/15 VANG, PAM 2,001.94 04/10/15 TAUZELL, BRIAN 3,321.54 04/10/15 THEISEN, PAUL 3,170.45 04/10/15 STEINER, JOSEPH 3,003.03 04/10/15 SYPNIEWSKI, WILLIAM 3,003.03 04/10/15 SCHOEN, ZACHARY 2,479.90 04/10/15 SLATER, BENJAMIN 2,657.62 04/10/15 BEITLER, NATHAN 535.94 04/10/15 BOURQUIN, RON 1,849.12 04/10/15 BASSETT, BRENT 44.14 04/10/15 BAUMAN, ANDREW 3,015.62 04/10/15 ANDERSON, BRIAN 308.95 04/10/15 BAHL, DAVID 323.62 04/10/15 WENZEL, JAY 3,361.49 04/10/15 XIONG, KAO 3,064.41 04/10/15 CAPISTRANT, JACOB 151.32 G1, Attachments Packet Page Number 42 of 153 04/10/15 HAGEN, MICHAEL 655.75 04/10/15 HALE, JOSEPH 588.42 04/10/15 DAWSON, RICHARD 3,061.13 04/10/15 EVERSON, PAUL 3,376.13 04/10/15 CRAWFORD - JR, RAYMOND 2,555.09 04/10/15 DABRUZZI, THOMAS 2,673.28 04/10/15 COREY, ROBERT 176.55 04/10/15 KARRAS, JAMIE 674.64 04/10/15 KERSKA, JOSEPH 838.56 04/10/15 JANSEN, CHAD 412.98 04/10/15 KANE, ROBERT 882.61 04/10/15 HUTCHINSON, JAMES 581.05 04/10/15 IMM, TRACY 44.14 04/10/15 HALWEG, JODI 2,840.55 04/10/15 HAWTHORNE, ROCHELLE 2,809.93 04/10/15 MONDOR, MICHAEL 4,218.26 04/10/15 MONSON, PETER 390.92 04/10/15 MILLER, LADD 691.41 04/10/15 MILLER, NICHOLAS 327.88 04/10/15 LINDER, TIMOTHY 2,918.09 04/10/15 LOCHEN, MICHAEL 579.96 04/10/15 KONDER, RONALD 542.24 04/10/15 KUBAT, ERIC 2,918.09 04/10/15 OPHEIM, JOHN 389.82 04/10/15 PARROW, JOSHUA 340.47 04/10/15 NOWICKI, PAUL 157.62 04/10/15 OLSON, JAMES 2,970.61 04/10/15 NIELSEN, KENNETH 353.04 04/10/15 NOVAK, JEROME 3,023.54 04/10/15 MORGAN, JEFFERY 163.93 04/10/15 NEILY, STEVEN 611.58 04/10/15 RICE, CHRISTOPHER 907.94 04/10/15 RODDY, BRETT 129.27 04/10/15 RANGEL, DERRICK 756.61 04/10/15 RANK, PAUL 731.40 04/10/15 POWERS, KENNETH 756.62 04/10/15 RAINEY, JAMES 920.54 04/10/15 PETERSON, MARK 411.90 04/10/15 PETERSON, ROBERT 3,297.63 04/10/15 LUKIN, STEVEN 5,441.07 04/10/15 ZWIEG, SUSAN 1,186.96 04/10/15 TROXEL, REID 933.17 04/10/15 GERVAIS-JR, CLARENCE 4,698.88 04/10/15 STREFF, MICHAEL 2,952.02 04/10/15 SVENDSEN, RONALD 3,513.11 04/10/15 RODRIGUEZ, ROBERTO 126.12 04/10/15 SEDLACEK, JEFFREY 2,989.19 04/10/15 DEBILZAN, THOMAS 2,619.37 04/10/15 EDGE, DOUGLAS 2,576.36 04/10/15 BRINK, TROY 3,379.93 04/10/15 BUCKLEY, BRENT 2,605.17 04/10/15 CORTESI, LUANNE 1,600.83 04/10/15 SINDT, ANDREA 2,937.93 G1, Attachments Packet Page Number 43 of 153 04/10/15 JONES, DONALD 2,616.58 04/10/15 MEISSNER, BRENT 2,543.35 04/10/15 DUCHARME, JOHN 3,234.22 04/10/15 ENGSTROM, ANDREW 1,985.43 04/10/15 TEVLIN, TODD 2,615.66 04/10/15 BURLINGAME, NATHAN 2,738.54 04/10/15 RUIZ, RICARDO 2,132.93 04/10/15 RUNNING, ROBERT 2,847.31 04/10/15 NAGEL, BRYAN 4,192.06 04/10/15 OSWALD, ERICK 2,371.02 04/10/15 KONEWKO, DUWAYNE 5,401.08 04/10/15 HAMRE, MILES 2,059.78 04/10/15 ZIEMAN, SCOTT 184.00 04/10/15 JANASZAK, MEGHAN 2,188.15 04/10/15 LOVE, STEVEN 4,354.76 04/10/15 THOMPSON, MICHAEL 5,606.53 04/10/15 JAROSCH, JONATHAN 3,545.09 04/10/15 LINDBLOM, RANDAL 3,247.34 04/10/15 DEAVER, CHARLES 739.08 04/10/15 GERNES, CAROLE 411.26 04/10/15 ORE, JORDAN 2,086.50 04/10/15 BIESANZ, OAKLEY 2,060.42 04/10/15 NAUGHTON, JOHN 2,545.04 04/10/15 NORDQUIST, RICHARD 2,538.50 04/10/15 HAYS, TAMARA 2,087.71 04/10/15 HINNENKAMP, GARY 2,786.19 04/10/15 YOUNG, TAMELA 1,348.64 04/10/15 FINWALL, SHANN 3,820.96 04/10/15 GAYNOR, VIRGINIA 3,824.57 04/10/15 KROLL, LISA 2,605.57 04/10/15 SOUTTER, CHRISTINE 494.38 04/10/15 WACHAL, KAREN 1,361.70 04/10/15 HAYMAN, JANET 1,340.34 04/10/15 HUTCHINSON, ANN 3,123.38 04/10/15 WELLENS, MOLLY 2,092.37 04/10/15 BJORK, BRANDON 525.25 04/10/15 SWANSON, CHRIS 2,154.55 04/10/15 WEIDNER, JAMES 1,600.00 04/10/15 CARVER, NICHOLAS 4,463.80 04/10/15 SWAN, DAVID 3,262.19 04/10/15 MARTIN, MICHAEL 3,323.65 04/10/15 BRASH, JASON 3,138.45 04/10/15 LARSON, MARIAH 21.25 04/10/15 LARSON, TRISTA 28.00 04/10/15 GORACKI, GERALD 45.13 04/10/15 KONG, KATELYNE 82.50 04/10/15 ETTER, LAURA 49.00 04/10/15 FORTIER, JESSICA 76.75 04/10/15 BRENEMAN, NEIL 2,807.57 04/10/15 CLINE, ABBY 210.00 04/10/15 ROBBINS, CAMDEN 164.01 04/10/15 MOUA, CHEE 48.75 04/10/15 ROBBINS, AUDRA 3,926.22 G1, Attachments Packet Page Number 44 of 153 04/10/15 TAYLOR, JAMES 3,738.55 04/10/15 VUKICH, CANDACE 584.63 04/10/15 SCHALLER, SAM 34.00 04/10/15 SCHALLER, SCOTT 63.25 04/10/15 RUSS, KAYLA 202.00 04/10/15 HECKENDORN, TAYLOR 258.75 04/10/15 HOFMEISTER, MARY 1,515.50 04/10/15 DIONNE, ANN 740.26 04/10/15 EVANS, CHRISTINE 2,274.89 04/10/15 SCHULTZ, SCOTT 4,100.15 04/10/15 WILBER, JEFFREY 1,999.64 04/10/15 ADAMS, DAVID 2,392.79 04/10/15 HAAG, MARK 2,971.51 04/10/15 ST SAUVER, CRAIG 370.51 04/10/15 WISTL, MOLLY 389.40 04/10/15 SKRYPEK, JOSHUA 657.50 04/10/15 SMITH, CORTNEY 254.14 04/10/15 PELOQUIN, PENNYE 107.67 04/10/15 RUZICHKA, JANICE 302.50 04/10/15 KELLEY, CAITLIN 1,608.34 04/10/15 MILLER, KAREN 250.00 04/10/15 BUTLER, ANGELA 127.76 04/10/15 CLARK, PAMELA 59.40 04/10/15 BESTER, MICHAEL 104.64 04/10/15 BUCKLEY, BRITTANY 638.68 04/10/15 BEAR, AMANDA 236.25 04/10/15 BERGLUND, ERIK 106.60 04/10/15 ANDERSON, JOSHUA 791.80 04/10/15 BAETZOLD, CLAIRE 42.75 04/10/15 EKSTRAND, TAMERA 485.50 04/10/15 EPLAND, PETER 88.00 04/10/15 DUCHARME, DANIELLE 116.00 04/10/15 EKSTRAND, DANIEL 293.37 04/10/15 DEMPSEY, BETH 357.02 04/10/15 DRECHSEL, HEIDI 34.81 04/10/15 CRANDALL, ALYSSA 23.06 04/10/15 CRANDALL, KRISTA 215.64 04/10/15 GRUENHAGEN, LINDA 134.67 04/10/15 GUSTAFSON, BRENDA 242.00 04/10/15 FREDRICKS, MARTHA 18.00 04/10/15 GRAY, SOPHIE 32.63 04/10/15 FARRELL, DANIEL 130.26 04/10/15 FONTAINE, KIM 961.88 04/10/15 ERICKSON-CLARK, CAROL 18.75 04/10/15 ERICSON, RACHEL 154.42 04/10/15 IACARELLA-FUDALI, BARBARA 46.50 04/10/15 JOHNSON, BARBARA 557.55 04/10/15 HORWATH, RONALD 3,560.89 04/10/15 HUNTLEY, NATALIE 146.13 04/10/15 HANSEN, HANNAH 103.06 04/10/15 HOLMBERG, LADONNA 199.88 04/10/15 HAASCH, ANGELA 123.50 04/10/15 HAGSTROM, EMILY 83.75 G1, Attachments Packet Page Number 45 of 153 04/10/15 MASON, AMY 162.00 04/10/15 MCCOMAS, LEAH 301.00 04/10/15 LAMSON, ELIANA 27.38 04/10/15 LARSON, KIRA 45.00 04/10/15 KOLLER, NINA 140.75 04/10/15 LAMEYER, BRENT 92.40 04/10/15 JOHNSON, MICHELLE 72.56 04/10/15 KEMP, MAYA 19.69 04/10/15 OHS, CYNTHIA 186.00 04/10/15 PROESCH, ANDY 434.00 04/10/15 MUSKAT, JULIE 174.39 04/10/15 NITZ, CARA 588.30 04/10/15 MILLER, MELISSA 294.63 04/10/15 MONGE, NOAH 52.00 04/10/15 MCCORMACK, HANNAH 8.05 04/10/15 MCKILLOP, AMANDA 126.76 04/10/15 ROETTGER, MOLLY 120.00 04/10/15 ROLLERSON, TERRANCE 60.76 04/10/15 RESENDIZ, LORI 1,910.07 04/10/15 RICHTER, DANIEL 114.90 04/10/15 REHLING-ANDERSON, LORIE 258.00 04/10/15 RENSTROM, KEVIN 263.75 04/10/15 RANEY, COURTNEY 541.82 04/10/15 RAU, COLE 121.50 04/10/15 SMITH, JEROME 197.75 04/10/15 SMITLEY, SHARON 228.81 04/10/15 SCHREIER, ROSEMARIE 187.02 04/10/15 SMITH, ANN 124.80 04/10/15 SCHERER, KATHLENE 126.26 04/10/15 SCHMIDT, VICTORIA 80.00 04/10/15 ROMERO, JENNIFER 47.00 04/10/15 ROSAND, WALKER 60.00 04/10/15 WHITE, DANICA 12.83 04/10/15 YANG, JUDY 110.00 04/10/15 WAGNER, JODY 270.00 04/10/15 WALLNER, KRISTIN 82.00 04/10/15 TRUONG, CHAU 56.00 04/10/15 TUPY, MARCUS 96.00 04/10/15 SYME, LAUREN 213.81 04/10/15 TREPANIER, TODD 244.14 04/10/15 LANGER, KAYLYN 137.76 04/10/15 MOSLOSKI, JESSICA 93.50 04/10/15 FRANZMEIER, EILEEN 284.76 04/10/15 LANGER, CHELSEA 239.00 04/10/15 BUTLER-MILLER, JADE 42.50 04/10/15 CHRISTAL, JENNIFER 90.00 04/10/15 BILJAN, MERANDA 55.25 04/10/15 BOSLEY, CAROL 112.50 04/10/15 KRECH, ELAINE 780.64 04/10/15 DOUGLASS, TOM 2,423.32 04/10/15 HEINTZ, JOSHUA 120.00 04/10/15 AUSTIN, CATHERINE 32.00 04/10/15 CRAWFORD, SHAWN 437.50 G1, Attachments Packet Page Number 46 of 153 9994515 9994516 9994517 9994518 9994519 131.75 04/10/15 EKSTRAND, RYAN 89.69 04/10/15 FLEMING, KENNETH 35.00 04/10/15 MAIDMENT, COLIN 758.37 04/10/15 MALONEY, SHAUNA 197.00 04/10/15 LOONEY, RAYJEANIA 192.00 04/10/15 547,553.93 04/10/15 REILLY, MICHAEL 2,286.35 04/10/15 STEFFEN, MICHAEL 102.00 04/10/15 NESVACIL, BRENNAN 116.00 04/10/15 PRINS, KELLY 2,359.22 KREGER, JASON 3,375.97 04/10/15 MADSEN, JEFFREY 37.50 04/10/15 O'BRIEN, ELIZABETH 205.21 04/10/15 KRECH, TRAVIS 04/10/15 BERGO, CHAD 3,192.06 04/10/15 FOWLDS, MYCHAL 4,709.40 04/10/15 FRANZEN, NICHOLAS 3,377.97 04/10/15 XIONG, BOON 1,846.51 04/10/15 PRIEM, STEVEN 2,882.97 04/10/15 WOEHRLE, MATTHEW 2,744.12 G1, Attachments Packet Page Number 47 of 153 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Planner DATE: April 22, 2015 SUBJECT: Approval of a Resolution Identifying the Support for TBRA Funding and Authorizing an Application for Grant Funds – Villages at Frost-English, 1955 English Street Introduction City staff is requesting the city council adopt the attached resolution. This resolution is required by the Metropolitan Council as part of the city’s application for a grant through the Tax Base Revitalization Account (TBRA) Program. Sherman Associate’s and the city are partnering on this grant application. Discussion The Metropolitan Council has available TBRA grant funds for 2015 for projects seeking funding for environmental cleanup for redevelopment projects. Approximately $300,000 worth of environmental cleanup costs have been identified for the redevelopment site at 1955 English Street. These costs are related to the process of demolition of the building and soil remediation on site. As part of the TBRA grant process, the Metropolitan Council requires that a resolution be adopted by the city council in support of the grant application. Budget Impact Adopting the attached resolution will have no impact on the city’s budget. Recommendation Adopt the resolution authorizing and supporting the application for grant funding through Metropolitan Council’s TBRA program. Attachments 1. TBRA Resolution G2 Packet Page Number 48 of 153 RESOLUTION NO. __________ CITY OF MAPLEWOOD, MINNESOTA AUTHORIZING APPLICATION FOR THE TAX BASE REVITALIZATION ACCOUNT WHEREAS the City of Maplewood is a participant in the Livable Communities Act's Local Housing Incentives Account Program for 2015 as determined by the Metropolitan Council, and is therefore eligible to make application apply for funds under the Tax Base Revitalization Account; and WHEREAS the City has identified a contamination cleanup project within the City that meet the Tax Base Revitalization Account’s purposes and criteria and are consistent with and promote the purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan Council’s adopted metropolitan development guide; and WHEREAS the City has the institutional, managerial and financial capability to ensure adequate project and grant administration; and WHEREAS the City certifies that it will comply with all applicable laws and regulations as stated in the contract grant agreements; and WHEREAS the City finds that the required contamination cleanup will not occur through private or other public investment within the reasonably foreseeable future without Tax Base Revitalization Account grant funding; and WHEREAS the City represents that it has undertaken reasonable and good faith efforts to procure funding for the activities for which Livable Communities Act Tax Base Revitalization Account funding is sought but was not able to find or secure from other sources funding that is necessary for cleanup completion and states that this representation is based on the following reasons and supporting facts: 1. Finds that it is in the best interests of the City's development goals and priorities for the proposed project to occur at this particular site and at this particular time. 2. Finds that the project components for which Livable Communities Act Tax Base Revitalization Account funding is sought will not occur solely through private or other public investment within the reasonably foreseeable future. NOW THEREFORE BE IT RESOLVED that, the City Council of Maplewood authorizes Maplewood Acquisition LLC to submit an application for Metropolitan Council Tax Base Revitalization Account grant funds and, if the City is awarded a Tax Base Revitalization Account grant for this project, the City will be the grantee and agrees to act as legal sponsor to administer and be responsible for grant funds expended for the project contained in the Tax Base Revitalization grant application submitted on May 1, 2015. The Maplewood City Council _________ this resolution on April 27, 2015 G2, Attachment 1 Packet Page Number 49 of 153 G3 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Planner DATE: April 22, 2015 SUBJECT: Approval of a Resolution Identifying the Support of Sherman Associates’ Ramsey County Environmental Response Fund Application for Grant Funds – Villages at Frost-English, 1955 English Street Introduction City staff is requesting the city council adopt the attached resolution. This resolution is required by Ramsey County as part of the Sherman Associates’ application for a grant through the Environmental Response Fund (ERF) Program, which is administered by Ramsey County. Discussion Ramsey County has available ERF grant funds for 2015 for projects seeking funding for environmental cleanup for redevelopment projects. Approximately $300,000 worth of environmental cleanup costs have been identified for the redevelopment site at 1955 English Street. These costs are related to the process of demolition of the building and soil remediation on site. As part of the ERF grant process, Ramsey County requires that a resolution be adopted by the city council in support of the grant application. Budget Impact Adopting the attached resolution will have no impact on the city’s budget. Recommendation Adopt the resolution of support for the Sherman Associates’ application for grant funding through Ramsey County’s CDBG program. Attachments 1. Resolution of Support Packet Page Number 50 of 153 G3, Attachment 1 RESOLUTION NO. __________ CITY OF MAPLEWOOD, MINNESOTA SUPPORT OF AN ENVIRONMENTAL RESPONSE FUND GRANT APPLICATION WHEREAS the City of Maplewood has been supportive of Maplewood Acquisition LLC and its plans for the Villages at Frost-English project; therefore BE IT FURTHER RESOLVED that the City of Maplewood approves the Villages at Frost- English project, for which an Environmental Response Fund grant application is being submitted to the Ramsey County Housing and Redevelopment Authority on May 1st, 2015, by Maplewood Acquisition LLC. The Maplewood City Council _________ this resolution on April 27, 2015 Packet Page Number 51 of 153 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer DATE: April 6, 2015 SUBJECT: Resolution Approving No Parking Restrictions Adjacent to 3002 Lakewood Drive N (Property Line to Lydia Avenue E) Introduction The City Council shall consider the approval of No Parking Restrictions on the east side of Lakewood Drive N adjacent to 3002 Lakewood Dr N (property line to Lydia Ave). Background/Discussion The homeowner at 3002 Lakewood Dr N first made a request to have parking restricted back in September of 2013 due to vehicles parked adjacent to the driveway that made it difficult to see oncoming cars. The homeowner referenced an accident caused while backing out of the driveway in February of 2014. After monitoring the request and meeting with the homeowner on a handful of occasions in addition to consulting with the City Attorney and Police Chief it is reasonable in this case to sign No Parking from the property line to Lydia Avenue. The homeowner understands that his vehicles must be parked in the driveway and tickets will be issued if parked in the No Parking zone. Budget Impact None Recommendation It is recommended that the council approve No Parking Restrictions on the east side of Lakewood Drive N adjacent to 3002 Lakewood Dr N, extending from the property line to Lydia Ave, as referenced in the attached exhibit. Attachments: 1. Resolution Approving No Parking Restrictions (3002 Lakewood Dr N) 2. Project Location Map G4 Packet Page Number 52 of 153 RESOLUTION 3002 LAKEWOOD DR N – “NO PARKING” RESTRICTIONS WHEREAS, the homeowner at 3002 Lakewood Drive N requested No Parking Restrictions adjacent to his property extending from the property line to Lydia Avenue, and WHEREAS, the City has reviewed said request and has worked with the homeowner since September of 2013, and WHEREAS, in this specific case it is reasonable to consider and implement the signing of said No Parking signs; and, NOW, THEREFORE, IT IS HEREBY RESOLVED that the City of Maplewood shall ban the parking of motor vehicles on the east side of Lakewood Drive N adjacent to 3002 Lakewood Dr N, extending from the property line to the intersection with Lydia Avenue. Approved by the Maplewood City Council April 27, 2015 G4, Attachment 1 Packet Page Number 53 of 153 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division 100.0 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet100.0050.00 Notes Enter Map Description Legend City Halls Schools Hospitals Fire Stations Police Stations Recreational Centers Parcel Points Parcel Boundaries G4, Attachment 2Packet Page Number 54 of 153 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, Parks and Recreation Director DATE: April 27, 2015 RE: Approval to Enter into Contract with Metro Sound & Lighting Inc. to Upgrade Sound System in the Banquet Room of the MCC Introduction MCC staff and our clients have continued to experience issues with the quality and volume level of sound provided by the banquet room public address system (PA system). At recent events including the Multi-Cultural Business Networking Event, Marnita’s Table, and multiple private events, we have experienced sound issues with the PA system. The SEH Asset Management Report has identified this item as “Currently Critical” and has listed a replacement date of January 2015. Staff is requesting council approval for the City Manager to enter into a contract with Metro Sound and Lighting Inc. to replace the current system. As staff moves ahead with increasing the utilization of the banquet f acilities at the MCC, it is imperative that we have a sound system that works and services the entire room. Staff also needs the capabilities of adjusting sound levels in the various breakout rooms of the MCC. The banquet room has the ability to be “broken down” into four separate meeting spaces. Background Aside from a reconfiguration and addition of some components, the MCC PA system is original to the building. The SEH Asset Management Report has identified this item as “Currently Critical” and has listed a replacement date of January 2015. Discussion The Asset Management Report calls for replacement of the entire PA system throughout the MCC and has estimated a replacement cost at $149,011. However, staff has established procedures for evacuation that does not require use of the building-wide PA system and thus will not require the entire $149,011 for replacement. The area of concern is the banquet facility. Staff has requested proposals for replacement of the banquet facility PA system from Tierney Brothers Inc. and Metro Sound and Lighting Inc. Tierney Brothers provided a quote of $20,624.93 and Metro Sound and Lighting provided a quote of $23,090.00. Staff is recommending that we enter into a contract with Metro Sound and Lighting Inc. proposal for the following reasons: • Tierney’s proposal is for 16-6.5” speakers and Metro’s proposal is for 20-8” speakers. G5 Packet Page Number 55 of 153 • Tierney’s proposal is for one 5.7” controller that may be moved from room to room to control sound levels and Metro’s proposal is for controllers to be placed in each room which will allow staff and clients to control sound levels as needed during events. Budget Impact Monies for this improvement will come from levy dollars, either through the issuance of Equipment Certificates or the use of Community Center funds. Recommendation Staff is recommending City Council approval for the City Manager to enter into a contract with Metro Sound and Lighting Inc. in the amount of $23,090 for the replacement of the MCC Banquet Room Public Address System. Attachments None G5 Packet Page Number 56 of 153 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mike Funk, Assistant City Manager/Human Resource Director Terrie Rameaux, Human Resource Coordinator DATE: April 20, 2015 SUBJECT: Approval of Resolution for 2015 Pay Rates for Temporary/Seasonal and Casual Part-Time Employees Introduction Annually, the City Council approves an hourly wage scale for temporary/seasonal, and casual part-time employees. The changes proposed are indicated in the resolution, with bold font. Discussion The resolution is similar to previous years, with the exception of the following two recommended changes. The first change is with respect to the casual-part time fire department positions. The City’s past practice is to be consistent in providing the same COLA adjustments to these positions as compared to the collective bargaining group employees. The City Council recently approved four (4) labor agreements that included a 2% cost of living adjustment (COLA) for 2015. As such, it is recommended to increase the fire department positions by the same amount, or 2%. This increase would be retroactive to January 1, 2015. The second change is the addition of a “gardener” position. The City has hired seasonal gardeners the past few years but previously classified them as a “recreation worker.” This new title will be a more accurate reflection of the position and associated pay range. Budget Impact Each department has an approved 2015 budget for temporary/seasonal, casual part-time employees; which already takes into consideration the attached wage schedule. Therefore, the budget is not adversely affected. Recommendation It is recommended that the Council approve a motion to adopt the attached resolution to be effective January 1, 2015. Attachment 1) Resolution for 2015 Temporary/Seasonal and Casual P/T Employees G6 Packet Page Number 57 of 153 RESOLUTION WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees who do not work more than 14 hour per week and temporary/seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not defined as public employees and are therefore not eligible for membership in a public employee union. NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal, casual part-time employees effective January 1, 2015 upon Council approval. Accountant $10.00-30.00 per hour Accounting Technician $9.00-22.00 per hour Administrative Assistant $9.00-23.00 per hour Background Investigator $25.00-35.00 per hour Building Inspector $14.00-35.00 per hour Building Attendant $8.00-15.00 per hour Customer Service Assistant $8.00-15.00 per hour CSO $14.50-19.50 per hour Data Entry Operator $8.00-12.00 per hour Election Judge $8.00-12.00 per hour Election Judge - Assistant Chair $9.00-15.00 per hour Election Precinct Chair $9.00-16.00 per hour Engineering Aide $8.00-16.00 per hour Engineering Technician $10.00-16.00 per hour Fire Maintenance/Engineer ** $15.00 per hour Firefighter-in-Training (new hire) ** $10.72 per hour Firefighter/EMT ** $12.86 per hour Firefighter/Paramedic ** $13.93 per hour Firefighter/EMT Captain ** $15.00 per hour Firefighter/Paramedic Captain ** $16.08 per hour Battalion Chief ** $17.15 per hour Gardener $8.00-18.00 per hour Intern $8.00-20.00 per hour IT Technician $15.00-20.00 per hour Laborer $8.00-14.00 per hour Lifeguard $8.00-14.00 per hour Manager-on-Duty Differential $1.00 per hour Office Specialist $8.50-18.00 per hour Receptionist $8.00-16.00 per hour Recreation Instructor/Leader $8.00-32.00 per hour Recreation Official $8.00-30.00 per hour Recreation Worker $8.00-18.00 per hour Theater Technician $20.00-30.00 per hour Vehicle Technician $9.00-15.00 per hour Video Coordinator* $11.00-19.00 per hour Video Technician* $10.00-18.00 per hour Water Safety Instructor (WSP) Differential $2.00 per hour Head Lifeguard (hgl) Differential $1.00 per hour Water Safety Aide (WSA) Differential $.50 per hour *Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less. ** Fire Department positions shall receive a $2 per hour differential for working the following holidays: New Year’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day and Christmas Day. G6, Attachment 1 Packet Page Number 58 of 153 BE IT FURTHER RESOLVED, this resolution will supersede previous resolutions setting pay rates for these pay classifications; and, BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. G6, Attachment 1 Packet Page Number 59 of 153 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Director, Citizen Services DATE: April 21, 2015 RE: Approval of Change to the Rules of Procedure for City Council Meetings Introduction The City Council Rules of Procedure for City Council and Council Meetings is a document that is created by the City Council and reviewed annually that governs numerous council processes and procedures and other aspects of city council meetings. Background Staff is proposing two changes to the document. The first proposed change is to Section 8- General Rules of Order that adopts Roberts Rules of Order as the accepted authority on parliamentary procedures and names the City Attorney as the parliamentarian. The parliamentarian is versed in parliamentary procedures and provides explanations that may arise that are covered by Roberts Rules of Order. The parliamentarian also supports the Mayor in maintaining order and adhering to rules established by the city council in how the meeting is to be conducted and to adhere to State Statues that govern the Open Meeting Law. As the Responsible Authority of the city, the City Clerk has the responsibility to educate the council and staff on aspects of the Open Meeting Law including issues that may arise during city council meetings. To bring uniformity, it is suggested that the City Clerk position be appointed as the parliamentarian with the ability to use “Point of Order” during the meetings. Point of Order is an important and useful motion that, when used judiciously, can be extremely effective in certain situations. Most often this action, when used by the Clerk, is used to bring order and civility during a meeting. Following is the proposed change to Section 8 – General Rules of Order: Section 8 GENERAL RULES OF ORDER Roberts Rules of Order shall be accepted as an authority on parliamentary practice on matters not specifically covered, and in case of a conflict these rules shall govern. G7 Packet Page Number 60 of 153 The parliamentarian of the meetings is the City Attorney Clerk. The City Attorney Clerk shall be available to assist the Mayor and the council with matters of order and may defer to the City Attorney for legal interpretations of some matters. The second proposed change is an addition to Section 14 – Council Administrative Policies D. Other Matters. The addition to this section is the Elected Official Out-of State Travel Policy. State Statute 471.661 states: The governing body of each statutory or home rule charter city, county, school district, regional agency, or other political subdivision, must have on record a policy that controls travel outside the State of Minnesota for the applicable elected officials of the relevant unit of government. The policy must be approved by a recorded vote and specify: (1) when travel outside the state is appropriate; (2) applicable expense limits; and (3) procedures for approval of the travel. The policy must be made available for public inspection upon request. Subsequent changes to the policy must be approved by a recorded vote. Following is the recommended policy: ELECTED OFFICIAL OUT-OF-STATE TRAVEL POLICY Purpose: The City of Maplewood recognizes that its elected official may at times receive value from traveling out of the state for workshops, conferences, events and other assignments. This policy sets forth the conditions under which out-of-state travel will be reimbursed by the City. General Guidelines: 1. The event, workshop, conference or assignment must be approved in advance by the City Council at an open meeting and must include an estimate of the cost of the travel. In evaluating the out-of-state travel request, the Council will consider the following:  Whether the elected official will be receiving training on issues relevant to the city or to his or her role as the Mayor or as a council member;  Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles of local elected officials.  Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of the full council. G7 Packet Page Number 61 of 153  Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship such as a “sister-city” relationship. Note: The State Auditor’s Office has taken the position in at least one city that there was no direct authority to expend public funds for the Sister City Program.  Whether the elected official has been specifically assigned by the Council to testify on behalf of the city at the United States Congress or to otherwise meet with federal officials on behalf of the city.  Whether the city has sufficient funding available in the budget to pay the cost of the trip. 2. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3. The city may make payments in advance for airfare, lodging and registration if specifically approved by the council. Otherwise all payments will be made as reimbursements to the elected official. 4. The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the same procedures, limitations and guidelines outlined in the city’s policy for out-of-state travel by city employees. 5. The City Council, by majority vote has the ability for the city to make exceptions to the policy. Recommendation Make the above changes to the Rules of Procedure for City Council Meetings appointing the City Clerk as parliamentarian of city council meetings and adding the Elected Official Out-of State Travel Policy to Section 14 – Council Administrative Policies D. Other Matters. G7 Packet Page Number 62 of 153 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, City Engineer/ Public Works Director H. Alan Kantrud, City Attorney, Steven Love, Assistant City Engineer DATE: April 21, 2015 SUBJECT: Approval of Resolution Requesting Ramsey County Board Approval of a Trail Easement, Gladstone Improvements Phase 2, City Project 14-01 Introduction As part of the Gladstone Improvements Phase 2, City Project 14-01, the City needs to obtain a permanent easement over and across 1160 Frost Avenue, a vacant, tax-forfeit, property currently owned by Ramsey County in order to construct the recreational trail along Frost Avenue, as designed. Background Drawing cues from the Gladstone Neighborhood Master Plan, the second phase of Gladstone is proposed to include improvements along Frost Avenue from Phalen Place (the terminus of Phase I) and extend easterly to the roundabout at English Street. The improvements will include the burial of power lines, streetscaping (similar to what was installed on Frost Avenue during Phase 1), pavement replacement and reconditioning, sidewalks, trails, new stormwater initiatives, Gladstone Savanna and Flicek Park enhancements, and utility improvements. A mill and overlay of English Street from the Gateway Trail to Ripley Avenue is also included in this project. The City Council will consider awarding a construction contract at tonight’s council meeting. Discussion The sidewalk and trail improvements that will be constructed as part of the Gladstone Improvements Phase 2 project run the length of the corridor along Frost Avenue between East Shore Drive and English Street and along English Street between Frisbie Avenue and the Gateway Trail. The City has secured or owns all parcels affected by this project except along one parcel. The parcel for which the City is seeking easement-rights over was tax-forfeited years ago and is currently owned by Ramsey County. This parcel is located at 1160 Frost Avenue. The attached Exhibit illustrates the Lot and the area over which the City’s trail would be placed. In conversations with the County and in researching options under the law, it was discovered that a County may dedicate land that is to be used for/as a trail to another entity constructing such a trail. That is the situation here. In order to comply with the law, however, the County Board does need to have a Resolution of the City requesting this easement so that the Board has a basis for granting the easement. To that end staff G8 Packet Page Number 63 of 153 has drafted the attached Resolution Requesting a Trail Easement to form the basis of the County Board’s consideration. Budget Impact The current approved budget for the project is $3,425,000. It is anticipated that there will be no fees associated with Ramsey County granting the trail easement to the city. There are no changes to the total project budget recommended at this time. Recommendation It is recommended that the City Council approve the attached Resolution Requesting Ramsey County Board Approval of a Trail Easement, Gladstone Improvements Phase 2, City Project 14-01. Attachments 1. Resolution Requesting Ramsey County Board Approval of a Trail Easement 2. Location Map G8 Packet Page Number 64 of 153 RESOLUTION Ramsey County Board Approval of a Trail Easement Gladstone Improvements Phase 2 City Project 14-01 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 14-01, the Gladstone Improvements Phase 2, and let a construction contract pursuant to Minnesota Statutes, and WHEREAS, the approved construction plans require a 15.00 foot wide permanent recreational trail easement over the property located at 1160 Frost Avenue, Parcel ID No. 162922420112, and WHEREAS, the property located at 1160 Frost Avenue was tax-forfeited years ago and is currently owned by Ramsey County. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the City of Maplewood requests the Ramsey County Board to grant and dedicate a permanent recreational trail easement over the northerly 15.00 feet of the property located at 1160 Frost Avenue. Adopted by the council on this 27th day of April 2015. G8, Attachment 1 Packet Page Number 65 of 153 PROJECT LOCATION PROJECT LOCATION MAP GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 EXHIBIT 1 G8, Attachment 2 Packet Page Number 66 of 153 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Citizen Services Director DATE: April 16, 2015 SUBJECT: Approval of First Reading of Ordinance Amending Chapter 14, Article XVIII Relating to the Sale of Tobacco-Related Products Introduction During the 2014 Minnesota Legislative sessions, the Minnesota Clean Indoor Air Act (MCIAA) was amended to include the use of electronic cigarettes within the definition of smoking, and to restrict the use of electronic cigarettes in certain types of facilities. Local government has retained the authority to adopt and enforce more stringent measures related to the use of electronic cigarettes. Background In the city’s continuation of working with the North Suburban Tobacco Compliance Project, staff has reviewed the current ordinance relating to the sale of tobacco and tobacco-related products. In light of the amendments to the MCIAA, it has been determined that additional regulations should be incorporated into the existing ordinance to reduce the cost, harm and burden that tobacco and tobacco products play in our community. Specifics of the proposed code amendments (Attachment 1) for Council approval include: 1. Prohibiting the sale of tobacco products by anyone under the age of 18 2. Restricting cigar package size to five (5) cigars and setting a minimum price for a single cigar to $2.60 3. Prohibiting the sampling of electronic cigarettes in retail tobacco establishments 4. Imposing the same licensing and sales regulations on e-cigarettes as with any other tobacco products 5. Including the term “kiosk” in the current definition of “moveable places of business” MN §461.19 dictates that in order for the governing body to consider adoption or substantial amendments to the ordinance current licensees must be given at least 30 days notice prior to the meeting when the proposed changes will be made. A letter including the proposed ordinance was sent via US Mail on March 27, 2015, notifying license holders that the first reading of the proposed ordinance would be on the council agenda April 27, 2015. The proposed copy of the ordinance that was sent to license holders included the definition of “place of employment” that incorporated provisions prohibiting electronic cigarette smoking in places where smoking is currently prohibited by State law. This section has been removed from the proposed ordinance. H1 Packet Page Number 67 of 153 Attached you will find a list of the communities that have regulations that cover the use of e-cigs in tobacco shops. Some are governed by their tobacco licensing ordinance and some are through Clean Indoor Air ordinances. Recommendation Approve first reading of ordinance amending Chapter 14, Article XVIII relating to the sale of tobacco-related products. Attached Attachment 1: Ordinance Amending Chapter 14, Article XVIII Relating to the Sale of Tobacco- Related Products Attachment 2: List of Communities That Have Regulations Covering the Use of E-cigs in Tobacco Shops H1 Packet Page Number 68 of 153 ORDINANCE NO. ___ AN ORDINANCE AMENDING CHAPTER 14, ARTICLE XVIII OF THE CITY CODE OF ORDINANCES RELATING TO THE SALE OF TOBACCO RELATED PRODUCTS The Maplewood City Council approves the following revision to the Maplewood Code of Ordinances: ARTICLE XVIII. - TOBACCO-RELATED PRODUCTS Sec. 14-1371. - Recitals. Sec. 14-1372. - Purpose. Sec. 14-1373. - Definitions. Sec. 14-1374. - License required. Sec. 14-1375. - Basis for denial of license. Sec. 14-1376. - Prohibited sales. Sec. 14-1377. - Smoking prohibited. Sec. 14-1378. - Compliance checks and inspections. Sec. 14-1379. - Violations and penalty. Secs. 14-1380—14-1400. - Reserved. ARTICLE XVIII. - TOBACCO-RELATED PRODUCTS FOOTNOTE(S): --- (10) --- Editor's note— Ord. No. 920, §§ 1—9, adopted Mar. 26, 2012, amended Art. XVIII in its entirety to read as set out herein. Former Art. XVIII, §§ 14-1371, 14-1372, pertained to similar subject matter and derived from Ord. No. 823, § 10-22, adopted Feb. 25, 2002. State Law reference— Authority of city to license and regulate the sale of tobacco, Minn. Stats. § 461.12. Sec. 14-1371. - Recitals. The Minnesota Legislature has enacted the Minnesota Clean Indoor Air Act (Minn. Stats., §§ 144.411 to 144.417), the purpose of which is to protect employees and the general public from the hazards of secondhand smoke by eliminating smoking in public places, places of employment, public transportation and at public meetings, and nothing in the Minnesota Clean Air Act prohibits the city from enacting and enforcing more stringent measures to protect individuals from secondhand smoke. Pursuant to this authority and for the purpose of protecting individuals from the hazards of secondhand smoke, the city has determined that it is in the best interest of the public to prohibit the lighting of tobacco or the use of an electronic delivery device in a retail establishment by a customer or potential customer for the purpose of sampling tobacco products or electronic delivery devices. (Ord. No. 920, § 1, 3-26-2012) H1, Attachment 1 Packet Page Number 69 of 153 Sec. 14-1372. - Purpose. The city recognizes the public health hazards of exposure of individuals to secondhand smoke. This article is intended to regulate the sale, possession, and use of tobacco, tobacco products, and tobacco-related devices, electronic delivery devices, and nicotine or lobelia delivery products for the purpose of enforcing and furthering existing laws, to protect minors against the serious effects associated with the illegal use of tobacco, tobacco products, and tobacco-related devices, electronic delivery devices, and nicotine or lobelia delivery products to protect individuals from the hazards of secondhand smoke and tobacco use, and to further the official public policy of the State of Minnesota as stated in Minn. Stats. §§ 144.391 and 144.412, as they may be amended from time to time. (Ord. No. 920, § 2, 3-26-2012) Sec. 14-1373. - Definitions. Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. For the purpose of this article, the following definitions shall apply unless the context clearly indicates or requires a different meaning: Child-resistant packaging means packaging that meets the definition set forth in Code of Federal Regulations, title 16, section 1700.15(b), as in effect on January 1, 2015 and was tested in accordance with the method described in Code of Federal Regulations, title 16, section 1700.20, as in effect on January 1, 2015. Cigar means any roll of tobacco that is wrapped in tobacco leaf or in any substance containing tobacco, with or without a tip or mouthpiece, that is not a cigarette as defined in Minn. Stat. §297F.01, subd.3, as amended from time to time. Compliance checks means the system the city uses to investigate and ensure that those authorized to sell tobacco, tobacco products, tobacco-related devices, electronic delivery devices, and nicotine or lobelia delivery devices products are following and complying with the requirements of this article. Compliance checks shall involve the use of minors as authorized by this article. Compliance checks shall also mean the use of minors who attempt to purchase tobacco, tobacco products, tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery devices products for educational, research and training purposes as authorized by state and federal laws. Compliance checks may also be conducted by other units of government for the purpose of enforcing appropriate federal, state or local laws and regulations relating to tobacco, tobacco products, tobacco-related devices, electronic delivery devices, and nicotine or lobelia delivery devicesproducts. Electronic delivery devices means any product containing or delivering nicotine, lobelia, or any other substance intended for human consumption that can be used by a person to stimulate smoking in the delivery of nicotine or any other substance through inhalation of vapor from the product. Electronic Delivery Device includes any component part of such a product whether or not sold separately. Electronic Delivery Device does not include any product that has been approved or otherwise certified by the United States Food and Drug Administration for legal sales for use in tobacco cessation treatment for other medical purposes, and is being marketed and sold solely for that approved purpose. H1, Attachment 1 Packet Page Number 70 of 153 Individually packaged means the practice of selling any tobacco or tobacco product wrapped individually for sale. Individually-wrapped tobacco and tobacco products shall include, but [shall] not be limited to, single cigarette packs, single cigars, single bags or cans of loose tobacco in any form, and single cans or other packaging of snuff or chewing tobacco. Cartons or other packaging containing more than a single pack or other container as described in this definition shall not be considered individually packaged. Indoor area means all space between a floor and a ceiling that is bounded by walls, doorways, or windows, whether open or closed, covering more than 50 percent of the combined surface area of the vertical planes constituting the perimeter of the area. A wall includes any retractable divider, garage door, or other physical barrier, whether temporary or permanent. A 0.001 gauge window screen with an 18 by 16 mesh count is not considered a wall. Loosies means the common term used to refer to a single or individually-packaged cigar or cigarette, or any other tobacco product that has been removed from its packaging and sold individually. The term "loosies" does not include individual cigars with a retail price, before any sales taxes, of more than $2.0060 per cigar. Minor means any natural person who has not yet reached the age of eighteen (18) years. Moveable place of business means any form of business operated out of a kiosk, truck, van, automobile or other type of vehicle or transportable shelter and not a fixed-address storefront or other permanent type of structure authorized for sales transactions. Nicotine or lobelia delivery devices products means any product containing or delivering nicotine or lobelia intended for human consumption, or any part of such a product, that is not tobacco or an electronic delivery device as defined in this section, not including any product that has been approved or otherwise certified for legal sale by the United States Food and Drug Administration for tobacco use cessation, harm reduction, or for other medical purposes, and is being marketed and sold solely for that approved purpose. Retail establishment means any place of business where tobacco, tobacco products, tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery devices products are available for sale to the general public. The phrase shall include, but not be limited to, grocery stores, convenience stores, restaurants, and drug stores. Sale means any transfer of goods for money, trade, barter or other consideration. Self-service merchandising means open displays of tobacco, tobacco products, tobacco- related devices, electronic delivery devices, or nicotine or lobelia delivery devices products in any manner where any person shall have access to the tobacco, tobacco products, tobacco- related devices, electronic delivery devices, or nicotine or lobelia delivery devices products, without the assistance or intervention of the licensee or the licensee's employee. The assistance or intervention shall entail the actual physical exchange of the tobacco, tobacco product, tobacco-related device, electronic delivery device, or nicotine or lobelia delivery device product between the customer and the licensee or employee. Self-service sales are interpreted as being any sale where there is not an actual physical exchange of the product between the clerk and the customer. Smoking means inhaling or exhaling smoke from any lighted or heated cigar, cigarette, pipe, or any other lighted or heated tobacco or plant product, or inhaling or exhaling vapor from any electronic delivery device. Smoking also includes carrying a lighted or heated cigar, cigarette, pipe, or any other lighted or heated tobacco or plant product intended for inhalation. H1, Attachment 1 Packet Page Number 71 of 153 Tobacco or tobacco products means and includes cigarettes and any product containing, made, or derived from tobacco that is intended for human consumption, whether chewed, smoked, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any other means, or any component, part, or accessory of a tobacco product including but not limited to cigarettes; cigars; cheroots; stogies; perique; granulated, plug cut, crimp cut, ready rubbed, and other smoking tobacco; snuff; snuff flour; cavendish; plug and twist tobacco; fine cut and other chewing tobaccos; shorts; refuse scraps, clippings, cuttings and sweepings of tobacco; and other kinds and forms of tobacco. Tobacco excludes any tobacco product that has been approved by the United States Food and Drug Administration for sale as a tobacco cessation product, as a tobacco dependence product, or for other medical purposes, and is being marketed and sold solely for such an approved purpose. Tobacco-related devices means and includes any tobacco product as well as a pipes, rolling papers, ashtrays, or other device intentionally designed or intended to be used in a manner which enables the chewing, sniffing or smoking of tobacco or tobacco products. Vending machine means any mechanical, electric or electronic, or other type of device which dispenses tobacco, tobacco products or tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products upon the insertion of money, tokens or other form of payment directly into the machine by the person seeking to purchase the tobacco, tobacco product or tobacco-related device, electronic delivery device, or nicotine or lobelia delivery product. (Ord. No. 920, § 3, 3-26-2012) Sec. 14-1374. - License required. (a) Generally. No person may directly or indirectly or by means of any device keep for retail sale, sell at retail, offer to sell or otherwise dispose of any tobacco, tobacco products, or tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery device products at any place in the city unless a license has first been issued by the city as provided in this section. (b) Specifically. (1) Application. An application for a license to sell tobacco, tobacco products, and tobacco-related devices shall be made on a form provided by the city. The application shall contain the full name of the applicant, the applicant's residential and business addresses, and telephone numbers, the name of the business for which the license is sought, and any additional information the city deems necessary. (2) Action. Upon receipt of a completed application, the city clerk shall forward the application to the police department for investigation. The police department shall conduct an investigation of the applicant and application regarding the fitness of the applicant to hold a license pursuant to the standards set forth in this article, and report the results of its investigation to the city clerk within 30 days of receipt of the application. After the city finishes its investigation and reviews the finding, the application will be approved or denied by the city manager or his designee. If the application is approved, it will be issued by the city clerk. If the city manager or his H1, Attachment 1 Packet Page Number 72 of 153 designee denies the application, notice of the denial shall be given to the applicant along with notification of the applicant's right to appeal the decision. (3) Fees. No license shall be issued under this article until the appropriate license or investigation fee is paid in full. The fee(s) shall be established by the city council by resolution from time to time. (4) Duration. Licenses issued under this division shall have a duration period of one year. The expiration date of such license is as may be imposed, set, established and fixed by the city clerk, from time to time. (45) Sanctions for violation. Shall be set by the city council at penalty phase not to be less than state mandated guidelines. (56) Transfers. All licenses issued under this article shall be valid only on the premises for which the license was issued and only for the person to whom the license was issued. (67) Moveable place of business. No license shall be issued to a moveable place of business. Only fixed-location businesses shall be eligible to be licensed under this article. (78) Display. All licenses shall be posted and displayed in plain view of the general public on the licensed premises. (89) Renewals. The renewal of a license issued under this article shall be handled in the same manner as the original application. The request for a renewal shall be made at least 30 days prior, but no more than 60 days before the expiration of the current license. The license holder is not entitled to an automatic renewal of the license. (10) Sale by minors. It shall be unlawful for any business licensed under this article to allow any person under the age of 18 years to sell, offer for sale, or attempt to sell tobacco, tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products. (Ord. No. 920, § 4, 3-26-2012) Sec. 14-1375. - Basis for denial of license. The following shall be grounds for denying the issuance of or renewal of a license under this article; if a license is mistakenly issued or renewed to a person, it shall be revoked upon the discovery that the person was ineligible for the license under this section: (1) The applicant is under the age of 18 years of age; (2) The applicant has been convicted within the past five years of any violation of a federal, state, or local law, ordinance provision, or other regulation relating to tobacco products, or H1, Attachment 1 Packet Page Number 73 of 153 tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products. (3) The applicant has had a license to sell tobacco, tobacco products, or tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products revoked or suspended within the preceding 12 months of the date of application. (4) The applicant fails to provide any information required on the application, or provides false or misleading information. (5) The applicant is prohibited by federal, state, or other local law, ordinance, or other regulation, from holding such a license. (6) Nonpayment by the property owner and/or applicant of any fees or charges owed to the city and/or county, including, but not limited to, utilities and property taxes. (7) If a license is mistakenly issued or renewed to a person, it shall be revoked upon the discovery that the person was ineligible for the license under this article. (Ord. No. 920, § 5, 3-26-2012) Sec. 14-1376. - Prohibited sales. (a) Generally. It shall be a violation of this article for any person to sell or offer to sell any tobacco, tobacco product, or tobacco-related device, electronic delivery device, or nicotine or lobelia delivery product: (1) To a minor; (2) By a vending machine; (3) By self-service; (4) As loosies; (5) If the tobacco or tobacco products cContaining opium, morphine, jimsonweed, belladonna, strychnos, cocaine, marijuana, or other delirious, hallucinogenic, toxic, or controlled substances except nicotine and other substances found naturally in tobacco or added as part of an otherwise lawful manufacturing process; and/or (6) To any other person, in any other manner or form prohibited by federal or state law or regulation, or by local ordinance. (b) Specifically. H1, Attachment 1 Packet Page Number 74 of 153 (1) Cigars. It shall be a violation of this ordinance to sell, offer for sale, or otherwise distribute any cigar that is not within an original package containing fewer than five cigars, unless that package has a sales price of no less than $2.60 per cigar contained within. Cigars to which price promotions or discounts apply shall not be excluded from this restriction. (a) This section shall not apply to premium cigars as defined in Minnesota Statutes 297F.01, subdivision 13a. (b) The minimum pricing established in this section shall be adjusted periodically for inflation at least every three years. (c) The minimum retail sales price of an original package of five or more cigars shall be at least $10.40, after any price promotions or discounts are taken into account and before the imposition of sales tax. (2) Liquid Packaging. It shall be a violation of this ordinance to sell any liquid, whether or not such liquid contains nicotine, intended for human consumption and use in an electronic delivery device, in packaging that is not child-resistant. Upon request, a licensee shall provide a copy of the certificate of compliance or full laboratory testing report for the packaging used. (Ord. No. 920, § 6, 3-26-2012) Sec. 14-1377. - Smoking prohibited. Smoking shall not be permitted and no person shall smoke within the indoor area of any establishment with a tobacco license. Smoking for the purpose of sampling It shall be unlawful for any of the following to occur in a licensed premise: the lighting, inhaling, exhaling or combination thereof of tobacco, tobacco products, or tobacco-related devices, or electronic delivery devices is also prohibited by any person. (Ord. No. 920, § 7, 3-26-2012) Sec. 14-1378. - Compliance checks and inspections. All licensed premises shall be open to inspection by the city police or other authorized city official during regular business hours. From time to time, but at least once per year, the city shall conduct compliance checks by engaging with the written consent of their parents or guardians, minors over the age of 15 years but less than 18 years to enter the licensed premise to attempt to purchase tobacco, tobacco products or tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products. Minors used for the purpose of compliance checks shall be supervised by city designated law enforcement officers or other designated city personnel. Minors used for compliance checks shall not be guilty of unlawful possession of tobacco, tobacco products or tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery products when those items are obtained as a part of the compliance check. No minor used in compliance checks shall attempt to use a false identification misrepresenting the minor's age, and all minors lawfully engaged in a compliance check shall answer all questions about the minor's age asked by the licensee or his or her employee and shall produce any identification, if any exists, for which he or she is asked. (Ord. No. 920, § 8, 3-26-2012) H1, Attachment 1 Packet Page Number 75 of 153 Sec. 14-1379. - Violations and penalty. (a) Misdemeanor prosecution. Nothing in this section shall prohibit the city from seeking prosecution as a misdemeanor for any alleged violation of this article. (b) Administrative penalties. (1) Licensees. Any licensee found to have violated this article, or whose employee shall have violated this article, shall be charged an administrative fine of $250.00 for a first violation of this article; $500.00 for a second offense at the same licensed premises within a 24-month period; and $750.00 for a third or subsequent offense at the same location within a 24-month period. In addition, after the third offense the license shall be suspended for not less than seven consecutive days. (2) Other individuals. Other individuals, other than minors regulated by this article, found to be in violation of this article shall be charged an administrative fine of $50.00. (3) Minors. Minors found in unlawful possession of or who unlawfully purchase or attempt to purchase, tobacco, tobacco products, tobacco-related devices, electronic delivery devices, or nicotine or lobelia delivery devicesproducts, shall be subject to an administrative fine, or may be subject to tobacco-related education classes, diversion programs, community services, or another penalty that the city believes will be appropriate and effective. The administrative fine or other penalty shall be established by city council ordinance upon the city council's consultation with interested parties of the courts, educators, parents and children to determine an appropriate penalty for minors in the city. This administrative fine or other penalty may also be established from time to time by the ordinance establishing fees and charges, as it may be amended from time to time. (4) Statutory penalties. If the administrative penalties authorized to be imposed by Minn. Stats. § 461.12, as it may be amended from time to time, differ from those established in this section, then the higher statutory penalties shall prevail. (Ord. No. 920, § 9, 3-26-2012) Secs. 14-1380—14-1400. - Reserved. The Maplewood City Council approved this ordinance on _________________, 2015. ___________________________ Nora Slawik, Mayor ATTEST: ______________________________ Karen Haag City Clerk/Citizen Services/Communications Director H1, Attachment 1 Packet Page Number 76 of 153 List of Communities That Have Regulations Covering the Use of E-cigs in Tobacco Shops Retail Licensing Regulations (Point-of-Sale Ordinance Restrictions) Minnesota Cities Retail Licensing Regulations (Point-of-Sale Ordinance Restrictions) o City of Brooklyn Center Smoking prohibited in licensed establishments o City of Edina Smoking and vaping lounges prohibited o City of Ely Smoking/sampling prohibited in licensed establishments o City of Hermantown Smoking/sampling prohibited in licensed establishments o City of Little Canada Smoking/sampling e-cigarette specifically prohibited o City of Mankato Smoking/sampling prohibited in licensed establishments o City of Mounds View Smoking/sampling electronic cigarettes prohibited in licensed establishments o City of North Mankato Smoking/sampling prohibited in licensed establishments o City of North St. Paul Smoking/sampling prohibited in licensed establishments o City of Northfield Smoking/sampling prohibited in licensed establishments o City of Roseville Sampling prohibited in licensed establishments o City of Savage Sampling Tobacco-Related Products (defined to include e-cigarettes) Prohibited in Retail Stores o City of Sleepy Eye Smoking (defined to include use of e-cigs)/Sampling Prohibited in Retail Stores o City of Shoreview Sampling prohibited in licensed establishments o City of South St. Paul Sampling prohibited in licensed establishments o City of West. St. Paul Sampling prohibited in licensed establishments o City of Woodbury Use of E-cigarettes prohibited in licensed retail stores Exception for Lounges licensed before June 24, 2014 Minnesota Counties Retail Licensing Regulations (Applicable only in areas where counties license) o Dodge County Smoking (defined to include use of e-cigs)/Sampling Prohibited in Retail Stores o Houston County Smoking (defined to include use of e-cigs)/Sampling Prohibited in Retail Stores o Isanti County Smoking (defined to include use of e-cigs) Prohibited in Retail Stores H1, Attachmnet 2 Packet Page Number 77 of 153 o Marshall County Smoking (defined to include use of e-cigs)/Sampling Prohibited in Retail Stores o Nobles County Smoking (defined to include use of e-cigs)/Sampling Prohibited in Retail Stores o Renville County Smoking (defined to include use of e-cigs)/Sampling Prohibited in Retail Stores o Traverse County Smoking (tobacco defined to include e-cigs)/Sampling Prohibited in Retail Stores Smoke-free Workplace/Clean Air Regulations (County- or City-Wide Regulations) Minnesota Cities o City of Austin Use of electronic delivery devices generally prohibited in public places and places of employment in the City No Exception for Retail Store Sampling o City of Bloomington Use of electronic delivery devices generally prohibited in public places and places of employment in the City Retail Store Sampling specifically prohibited o City of Duluth Use of electronic delivery devices generally prohibited where smoking is prohibited by the Minnesota Clean Indoor Air Act Retail Store Sampling specifically prohibited o City of Edina The use of electronic delivery devices prohibited in all public places (defined to include retail stores) o City of Mankato The use of electronic delivery devices prohibited in public places and places of work No Exception for Retail Store Sampling o City of St. Anthony The use of electronic delivery devices prohibited in public places and places of work No Exception for Retail Store Sampling Minnesota Counties o Beltrami County Use of electronic delivery devices generally prohibited in public places and places of employment in the County Retail Store Sampling: Nicotine Sampling Prohibited Non-Nicotine Sampling Permitted o Marshall County Use of electronic delivery devices generally prohibited in public places and places of employment in the County No Exception for Retail Store Sampling o McLeod County Use of electronic delivery devices generally prohibited in public places and places of employment in the County No Exception for Retail Store Sampling o Olmsted County Use of electronic delivery devices generally prohibited in public places and places of employment in the County No Exception for Retail Store Sampling H1, Attachmnet 2 Packet Page Number 78 of 153 J1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Citizen Services Director DATE: April 21, 2015 SUBJECT: Approval of Michelle J. Yeske as Liquor License Manager for Merwin Liquors, 1700 Rice Street N Introduction Michelle J. Yeske has submitted an application to assume the off-sale liquor license manager responsibilities for Merwin Liquors, 1700 Rice Street N Background For the purposes of this license application, a background investigation was conducted on Ms. Yeske. Nothing has been indentified that would prohibit her from assuming the manager responsibilities for Merwin Liquors. City staff will be making periodic onsite visits to ensure compliance to eliminate the sale of alcoholic beverages to underage persons, and compliance with the City’s code of ordinances. In addition, the applicant has received a copy of the City Code and has familiarized herself with the provisions contained within it. Budget Impact None Recommendation It is recommended that the Council approve Michelle J. Yeske as the liquor license manager for Merwin Liquors, 1700 Rice Street N. Attachments None Packet Page Number 79 of 153 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Shann Finwall, AICP, Environmental Planner Joe Ballandby, Minnesota GreenCorps Member DATE: April 21, 2015 SUBJECT: Approval of the Partners in Energy – Maplewood Energy Action Plan Introduction On November 24, 2014, the City Council adopted a Memorandum of Understanding (MOU) for the Partners in Energy planning phase and the formation of an Energy Action Team. Partners in Energy is a two-year community support service sponsored by Xcel Energy. The service offers communities the tools and resources necessary to develop and implement an energy action plan that outlines energy goals. Background Minnesota GreenCorps Maplewood’s GreenCorps member, Joe Ballandby, is serving as the City’s Energy Ambassador, assisting in the coordination of the Partners in Energy service. Maplewood was chosen to be one of 40 Minnesota GreenCorps host sites for the 2014/2015 service year. The goal of Minnesota GreenCorps is to preserve and protect Minnesota’s environment while training a new generation of environmental professionals. Joe Ballandby’s service position with the City will focus on energy conservation and ends mid-August 2015. Energy Action Team The Energy Action Team includes a group of Maplewood residents, businesses, elected and appointed officials, and City staff committed to working on sustainability in the community. The Energy Action Team developed the Energy Action Plan (Attachment 1) during four workshops and one meeting held January through March 2015. The workshops took the group through a series of activities, starting with a review of community-wide energy use information and existing sustainability efforts in the community. Team members developed an energy vision and goals for action for the next 20 months (May 2015 through December 2016). Discussion Energy Action Plan Partners in Energy offered Maplewood an opportunity to focus and go farther on existing energy priorities. The City has already implemented numerous actions related to energy and sustainability, and has committed leadership on these issues. Partners in Energy will allow the community to leverage additional resources for moving forward. J2 Packet Page Number 80 of 153 The Energy Action Plan will serve as a catalyst for future action. The goals outlined in the plan are intended to integrate with the City’s existing efforts and outreach channels. Following is a summary of the Energy Action Plan titled “Energize Maplewood! A Community Action Plan Towards Carbon Neutrality”: • Baseline Energy Analysis An early step in the planning process was to review the current energy use in the City of Maplewood. The Xcel Energy team calculated and presented community energy statistics from 2011 to 2013 to help the group understand how and where energy was used in the community. Maplewood in total used 320 million kWh of electricity and 21 million therms of natural gas in 2013. The Regional Indicators Initiative, a voluntary city energy tracking project, shows that Maplewood’s total energy use is about average compared to other Twin Cities inner-ring suburbs that participate. • Energy Vision After reviewing the baseline energy analysis, the Energy Action Team created a vision for the plan. Themes emerged such as educational, community-led, and action-inspiring. There were also ideas that energy work had to be adaptable and easily implementable, while also visionary and forward thinking. The group developed the following vision for the Maplewood Energy Action Plan: Educate and empower the community to participate in energy actions that will move Maplewood towards carbon neutrality. • Focus Areas Two primary focus areas emerged from the Energy Action Team that are inclusive across Maplewood residents and businesses, yet targeted in their overall approach in order to stay focused and actionable: 1) Direct outreach and energy coaching for high-profile businesses; and 2) Energy education and public events to motivate residential energy awareness and conservation. Follow is a summary of the focus areas, strategies for implementation, and goals for accomplishment: Focus Area 1: Direct Outreach and Energy Coaching for High-Profile Businesses Strategy A: Energy Efficiency in Businesses and Institutions Goal 1) Save 400,000 kWh for local businesses and institutions 2) Save each participating business an average of $1,750 per year Strategy B: Recommissioning and Green Building Code Outreach Goal 1) Enroll 4 new buildings in the Green Building Code Incentive Program, saving a total of 208,000 kWh and 12,000 therms 2 J2 Packet Page Number 81 of 153 Focus Area 2: Energy Education and Public Events to Motivate Residential Energy Awareness and Conservation Strategy A: Energize Maplewood! Residential Energy Challenge Goal 1) Enroll residents in an additional 500 energy actions, leading to annual savings of 220,000 kWh and 33,250 therms. Increase renewable energy subscriptions by an additional 267,000 kWh. 2) Save each participating resident an average of $130 per year Strategy B: Home Improvement Store Energy Clinics Goal 1) Motivate 40 additional residents to purchase efficient light bulbs. • Energy and Outreach Goals The following goals summarize the Energy Action Team’s planning initiatives. The goals span the 20-month implementation horizon of May 2015 – December 2016. o Save  400,000 kWh for local businesses and institutions  Each participating business an average of $1,750 per year o Enroll  Four new buildings in the Green Building Code Incentive Program • saving a total o 208,000 kWh o 12,000 therms  Residents in the Energy Challenge – motivating them to participate in an additional 500 energy efficiency or renewable energy actions • leading to o annual savings of 220,000 kWh o annual savings of 33,250 therms o increase in renewable energy subscriptions by an additional 267,000 kWh o each participating resident saving an average of $130 per year o Hitting these goals would reduce Maplewood’s annual carbon footprint by 1.8 million pounds - approximately equivalent to the carbon emitted from 170 passenger vehicles per year. • Monitoring and Reporting Xcel Energy will keep track of the community’s outreach reports and energy and participation data. This information will be compiled into a summarized report which will be shared with the City Council, Energy Action Team, and the public. • Recognition for Hitting Maplewood’s Goals If the City of Maplewood is on track to hit the goals outlined in this plan, Xcel Energy will provide additional support in the form of a sign-based recognition campaign to reward the City for its accomplishments. The City of Maplewood has numerous “leading by example” opportunities through work on our City facilities. This strategy will build on the City’s efforts in order to: 1) Further educate the public about energy initiatives that have happened in the 3 J2 Packet Page Number 82 of 153 City’s built environment; and 2) Demonstrate the City as a leader in energy efficiency and renewable energy. Memorandum of Understanding – Implementation Phase Xcel Energy is preparing a MOU for the implementation phase of the Partners in Energy service project. The MOU will outline the commitments that Maplewood and Xcel Energy are making in the collaborative initiative including services and funding that will be provided by each party. Maplewood will provide a commitment to follow through with the Energy Action Plan as well as staff time and resources to implement the plan. Following is a summary of some of Xcel Energy’s proposed commitments: • Newsletter article support • Collateral packet/talking points for business outreach • Support in the development of recognition campaign and collateral for businesses participating in energy efficiency or renewable projects • Tracking data for business participation • Application development for the Green Building Code Incentive Program • Development support for the Energy Challenge • Ongoing tracking and reporting for the Energy Challenge • Ongoing project management support for Energize Maplewood • Case study development • Signage funding – phased support award • Xcel Energy conservation program rebates for energy strategies • Anticipated stipend to fund an intern to serve as the new Energy Ambassador once the Minnesota GreenCorps service position ends in August 2015 The MOU will be presented to the City Council for approval during an upcoming City Council meeting. Budget Impact There is no cost to participate in the Partners in Energy program. Implementation of Maplewood’s Energy Action Plan will require staff time and community involvement. Recommendation Approve the Maplewood Energy Action Plan (Attachment 1). The plan outlines energy goals for action during the next 20 months (May 2015 through December 2016). Attachment 1. Maplewood Energy Action Plan: Energize Maplewood! A Community Action Plan Towards Carbon Neutrality 4 J2 Packet Page Number 83 of 153 ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality April 22, 2015 J2, Attachment 1 Packet Page Number 84 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality Contents Executive Summary ...................................................................................................................................... i Introduction .................................................................................................................................................. 1 Who Are We? – Community Background .................................................................................................. 1 Commitment to Sustainability .................................................................................................................... 2 The Case for a Community Energy Action Plan ........................................................................................ 3 Xcel Energy Partners in Energy ................................................................................................................ 6 Where Are We Now? – Baseline Energy Analysis .................................................................................... 6 Maplewood‘s Current Energy Use ............................................................................................................. 6 Past and Present Energy Initiatives in Maplewood .................................................................................. 10 Local Outreach and Communication Channels ....................................................................................... 13 Opportunities ........................................................................................................................................... 14 Barriers .................................................................................................................................................... 14 Where Do We Want To Go? – Maplewood’s Energy Vision and Goals ................................................. 16 Maplewood’s Energy Vision .................................................................................................................... 16 Focus Areas ............................................................................................................................................ 16 Energy and Outreach Goals .................................................................................................................... 17 How Are We Going To Get There? – Strategies ...................................................................................... 19 Identifying and Prioritizing Energy Strategies .......................................................................................... 19 Implementation Steps and Strategies ...................................................................................................... 21 Focus Area 1: Direct Outreach and Energy Coaching for High-Profile Businesses and Institutions ... 21 Focus Area 2: Energy Education & Public Events to Motivate Residential Energy Awareness and Reduction ............................................................................................................................................ 30 How Are We Going To Stay On Course? – Monitoring and Reporting.................................................. 34 Operational Actions and Tracking ........................................................................................................... 34 Changing Course: Corrective Action ....................................................................................................... 34 External Communication and Reporting .................................................................................................. 35 Ongoing Energy Action Team Support .................................................................................................... 35 Recognition for Hitting Maplewood’s Goals ............................................................................................. 35 Beyond the Plan Horizon ......................................................................................................................... 36 Appendix 1: Glossary of Terms ................................................................................................................ 37 J2, Attachment 1 Packet Page Number 85 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality Appendix 2: Planning Workshop Details ................................................................................................. 39 Appendix 3: Supporting Assumptions for Energy Goals ....................................................................... 41 Appendix 4: Maplewood Land Use Map .................................................................................................. 42 Appendix 5: Partners in Energy Planning Memorandum of Understanding ........................................ 43 J2, Attachment 1 Packet Page Number 86 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality i Executive Summary The City of Maplewood has embraced environmental stewardship as a core community value, and has been implementing programs and policies that advance local sustainability for many years. Some of the City’s numerous actions include signing the Mayor’s Climate Protection Agreement in 2008, joining the GreenStep Cities program in 2010, adopting Minnesota’s first Green Building Code program in 2013, and investing in solar energy production at City facilities. These efforts and others have brought added awareness to the impact of the community’s energy use on environmental priorities. The launch of Xcel Energy Partners in Energy offered the City an opportunity to better align and leverage the resources and knowledge of Xcel Energy with Maplewood’s goals and core community assets. Partners in Energy is a two-year community support program that facilitates community energy planning and implementation support for targeted, community-specific energy goals. Maplewood is the second community in Minnesota to participate, and is leading the way for other cities statewide. The City’s track record of sustainability leadership made it a strong candidate for Partners in Energy. Some of the reasons include: · Maplewood has developed a reliable outreach network through other environmental programs · Maplewood’s previous experience with environmental outreach allows the City to build on lessons learned. · The City’s coordination of support from sources such as Minnesota GreenCorps allows more leverage of Xcel Energy resources The Maplewood City Council approved the Partners in Energy Memorandum of Understanding (MOU) and the formation of an Energy Action Team on November 24, 2014. The MOU approves the initial planning phase of the program, which will be carried out from January to April 2015. Phase Two, implementation of the Energy Action Plan will begin in May 2015. “Midwinter” by Kevin T. Houle via CC 2.0 Figure 1. Maplewood High Residential Energy Use J2, Attachment 1 Packet Page Number 87 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality ii The Partners in Energy Planning Process Maplewood Energy Action Team participants developed this energy plan during a series of four workshops and one meeting held January through March 2015. These workshops took the group through a series of activities, starting with a review of community-wide energy use information and existing sustainability efforts in the community. Team members developed their vision for how this energy plan would best serve the community’s future, and developed and refined strategies for how to get started. With the help of baseline energy data, the group developed goals for action for the next 20 months. The 14-member Energy Action Team consisted of a range of voices from across the community, from committed and experienced residents, large and small businesses, elected and appointed leadership, and experienced City staff. A strong theme of discussion was that these efforts should build on the experience and success of the Maplewood’s leadership by example. The group also emphasized that inclusivity across the community, with a strong interest in educational initiatives, would be important. In addition, the voices of experienced local businesses and community educators ensured that the group considered the pragmatic needs of the community. Vision and Goals The energy vision developed by the Energy Action Team is the catalyst from the City to meet longer range energy goals. Many themes emerged during discussion: · a desire to be educational, community-led, and action-inspiring; · a desire for adaptable and easily implementable actions, · visionary direction towards future generations, carbon neutrality, and grid independence. The final energy vision states that Maplewood’s energy action plan will: Educate and empower the community to participate in energy actions that will move Maplewood towards carbon neutrality. The following energy and cost saving goals were developed out of the Energy Action Team’s plan. The goals span the 20-month implementation horizon of May 2015 – December 2016.1 · Save 400,000 kWh for local businesses and institutions. 1 These goals are calculated based on energy use data from 2013, participation goals, and average savings information. Figure 2. Maplewood Energy Vision J2, Attachment 1 Packet Page Number 88 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality iii · Save each participating business an average of $1,750 per year. · Enroll 4 new buildings in the Green Building Code Incentive Program for recommissioning studies, saving a total of 208,000 kWh and 12,000 therms. · Motivate residents to participate in an additional 500 energy efficiency or renewable energy actions, leading to annual savings of 220,000 kWh and 33,250 therms. Increase renewable energy subscriptions by an additional 267,000 kWh. · Save each participating resident an average of $130 per year. Reaching these goals would reduce Maplewood’s annual carbon footprint by 1.8 million pounds, approximately equivalent to the carbon emitted from 170 passenger vehicles per year. Focus Areas This 20-month program implementation horizon will focus on two broad areas: assisting local businesses with direct energy programs and coaching, and City-wide education and outreach campaigns to motivate local residents to reduce their energy impact. Local business outreach will initially focus on the high-profile (and high-use) sectors of auto dealerships and restaurants, and build off of Maplewood’s existing communication channels to local businesses through the City’s solid waste programs and stormwater partnerships with the watershed districts. This outreach will also help solicit and review applications for the Green Building Code Incentive Program. City-wide education and outreach will leverage existing community networks to bring awareness and motivate action. At the heart of this effort will be a community-wide energy competition that will challenge residents to join teams or enroll to compete to have the biggest impact, supported by energy use and program participation data from Xcel Energy. This focus area will also leverage homeowner energy clinics to promote energy-saving best practices for homes. J2, Attachment 1 Packet Page Number 89 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality iv Future Efforts The Energy Action Team discussed how this plan should be a catalyst for future action. The goals over 20-months of new programs may seem small, but they are ambitious new initiatives that reflect a deeper level of community engagement than has been possible in the past. The lessons learned with support from Xcel Energy on implementation will help Maplewood further understand its capacity and opportunities for progress, with the aim of building a network of committed participants for ongoing efforts. During the 20-months of implementation there will be built in opportunities for reflection, with a catalog of key lessons and achievements at the end of the process. As an additional incentive, upon successful adoption of the Energy Action Plan and completion of Maplewood’s goals, Xcel Energy will sponsor educational signage as recognition of Maplewood’s energy achievements on sites across the City. Energize Maplewood! Focus Areas & Strategies Direct Outreach and Energy Coaching for High-Profile Businesses & Institutions ·Energy Efficiency and Renewable Energy in Auto Dealerships and Restaurants ·Outreach to Maplewood Congregations ·Green Building Code Incentive Program Outreach Energy Education and Public Events to Motivate Residential Energy Awareness and Reduce Consumption ·Energize Maplewood! Energy Challenge ·Home Improvement Store Energy Clinics J2, Attachment 1 Packet Page Number 90 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 1 Introduction The City of Maplewood is committed to environmental stewardship as a core value of our community. The City has taken numerous actions to date, including signing the Mayor’s Climate Protection Agreement in 2008, joining the GreenStep Cities program in 2010, and investing in solar energy projects at City facilities. These efforts and others have brought attention to the impact of the City’s energy use on environmental priorities. The City has brought an invigorated focus to energy efficiency and renewable energy implementation and awareness, and is ready to commit to the next set of actions that will drive community change and impact even further. To that end, the City of Maplewood joined the Xcel Energy Partners in Energy process in November 2014. Beginning in 2014, Xcel Energy has offered Partners in Energy to communities. Maplewood was the second community in Minnesota to participate, and is leading the way for other communities statewide. The purpose of Partners in Energy is to better align and leverage the resources and knowledge of Xcel Energy with Maplewood’s goals and core community assets and to develop a plan that provides custom and targeted support for energy programs in Maplewood. This process was facilitated by Xcel Energy, and included a group of committed stakeholders (Energy Action Team) representing residents, small and large businesses, City staff, and elected and appointed leadership. This plan provides background on the City of Maplewood’s energy and sustainability efforts and the Partners in Energy planning process that took place between January and March 2015. The plan outlines a series of energy goals and focus areas developed by the Energy Action Team for implementation. These focus areas are intended to integrate with the City’s existing efforts and outreach channels, such as the launch of Maplewood’s Green Building Code Incentive Program and a recent Environmental Assistance Grant from the Minnesota Pollution Control Agency to assist with building recommissioning services. This plan focuses on a concentrated, coordinated 20-month effort to roll out new programs in the City. The intent is to learn from the successes and community response to this implementation process in order to build further action towards a carbon neutral Maplewood. Who Are We? – Community Background The City of Maplewood, Minnesota is located in Ramsey County, bordering a section of the northern and eastern sides of Saint Paul. Maplewood has a population of 39,765, making it the 22nd most populated city in Minnesota and second largest city in Ramsey County. Twenty-three percent of the population is under 18 years old, and 15 percent of the population is 65 years or older. Maplewood Nature Center J2, Attachment 1 Packet Page Number 91 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 2 Housing In the residential sector, 26% of Maplewood’s 15,561 housing units are multiunit structures. Between 2008-2012 Maplewood’s homeownership rate was 72.4%. More than 90% of Maplewood’s 2030 land-use plan is dedicated to residential land uses. Maplewood’s housing stock has a diverse range in value. Of the 13 neighborhoods identified in the City’s comprehensive plan, the Hillside, Vista Hills, Highwood, and Kohlman Lake neighborhoods have more expensive homes, with older, smaller homes located in the neighborhoods of Western Hills, Parkside, and Glandstone. Fifty-eight percent of the City’s housing stock has been built since 1970.2 Employment and Education The median household income from 2008-2012 was $57,822. Eleven percent of residents are living in poverty. The City of Maplewood identifies 3M, St. John’s Hospital, Best Buy, Slumberland, Macy’s, Kohl’s, and Maplewood Mall as the City’s largest employers. As of 2007 there were 3,197 businesses in Maplewood. Maplewood residents are served by both school districts 622 and 623. There are ten public elementary schools, three public middle schools, and three public high schools. There are also four private schools for grades K-8.3 Commitment to Sustainability The City of Maplewood has embraced environmental stewardship as a core community value, and has been implementing programs and policies that advance local sustainability for many years. Some of the City’s numerous actions include signing the Mayor’s Climate Protection Agreement in 2008, joining the GreenStep Cities program in 2010, adopting Minnesota’s first Green Building Code program in 2013, and investing in solar energy production at City facilities. 2 Source: City of Maplewood 2030 Comprehensive Plan, Chapter 4: Housing. Available at http://www.ci.maplewood.mn.us/DocumentCenter/View/1479 3 These four schools are St. Jerome, Hill Murray, Presentation of the Blessed Virgin Mary, and Mounds Park Academy. Figure 3. Maplewood’s Thirteen Neighborhoods School “Tolby®” Energy Education Campaign J2, Attachment 1 Packet Page Number 92 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 3 Maplewood’s 2030 Comprehensive Plan outlines the City’s sustainability vision as follows: · Maplewood, in order to ensure stewardship of its environment, will promote sustainable development and practices for the preservation, design and maintenance of its natural and built environments. Developments and practices should maintain or enhance economic opportunity and community well-being while protecting and restoring the natural environment that people, economies, and ecological systems depend on. The Comprehensive Plan outlines goals that will help the City realize the sustainability vision including making energy efficiency and conservation a priority through building code improvements and city operations and promoting sustainable building practices such as green building standards. Adoption of the Energy Action Plan is a tool for action and implementation of these goals. It also represents an important partnership between the City, City stakeholders, and Xcel Energy which will serve as a catalyst for long term changes. The Case for a Community Energy Action Plan Xcel Energy Partners in Energy offered an opportunity for Maplewood staff to focus and go farther on existing energy priorities. The City had already implemented numerous actions related to energy and sustainability, and had committed leadership on these issues. Partners in Energy allowed the community to leverage additional resources for moving goals forward. Maplewood staff met with Xcel Energy to discuss participation logistics on October 15, 2014. Then, Partners in Energy was introduced to both the Housing and Economic Development Commission on November 12, 2014 and the Environmental and Natural Resources Commission on November 17, 2014. The Maplewood City Council approved the Partners in Energy Memorandum of Understanding (MOU) and the formation of an Energy Action Team on November 24, 2014. The Energy Action Team developed this Energy Action Plan during a series of four workshops and one meeting held January through March 2015. These workshops took the group through a series of activities, starting with a review of community-wide energy use information and existing sustainability efforts in the community. Team members developed their vision for how this energy plan would best serve the community’s future, and developed and refined strategies for how to get started. With the help of baseline energy data, the group developed goals for action for the next 20 months, May 2015-Dec 2016. The Energy Action Team brought together a range of voices from across the community, from committed residents, large and small businesses, elected and appointed leadership, and experienced City staff. A strong theme of discussion was that these efforts should build on the experience and success of the work the City of Maplewood has done to lead by example. The group also emphasized the idea of inclusivity across the community, with a strong interest in educational initiatives to reach out to additional groups. In addition, the voices of experienced local businesses and community educators ensured that the group considered the pragmatic needs of the community. J2, Attachment 1 Packet Page Number 93 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 4 The Energy Action Team accomplished these efforts during a compressed timeframe; the planning process was expedited to maximize implementation assistance from Maplewood’s Minnesota GreenCorps member and Energy Ambassador. A summary of each workshop is below, and additional detail is included in an Appendix. · Workshop 1 (January 29, 2015): Kickoff and welcome, review of Maplewood sustainability initiatives, energy visioning activity, and review of baseline energy data. · Workshop 2 (February 10, 2015): Energy vision review, additional baseline energy data, focus area brainstorming and clustering. · Workshop 3 (February 26, 2015): Strategy clustering and refinement, feasibility impact assessment and prioritization activity in small groups. · Workshop 4 (March 12, 2015): Refine goals and tactics, review additional program participation data, discuss tracking. A follow up meeting on March 24, 2015, reviewed draft strategies and goals with City staff and available team members. · Review Work Session (March 24, 2015): A smaller group reviewed strategies and tactics for each focus area. Once the Energy Action Plan is finalized, Xcel Energy Partners in Energy supports an initial 20-month (May 2015-Dec 2016) implementation timeframe to accomplish the goals set out in this plan. Maplewood Energy Action Team at a Planning Workshop J2, Attachment 1 Packet Page Number 94 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 5 MAPLEWOOD’S ENERGY ACTION TEAM The Energy Action Team was formed from a varied group of Maplewood residents, businesses, elected and appointed officials, and City staff committed to working on sustainability in the community. 1. City Council Representative a. Kathleen Juenemann 2. Housing and Economic Development Commission Representative a. Spencer Gansluckner 3. Environmental and Natural Resources Commission Representatives a. Mollie Miller b. Tom Sinn 4. Resident Members at Large a. Matt Ledvina b. Julie Smendzuik-O’Brien 5. Business Members a. 5-8 Club - Jill Skogheim b. Maplewood Mall – Jennifer Lewis c. 3M – Bill Boyd 6. Staff Members a. Nick Carver, Building Official b. Shann Finwall, Environmental Planner c. Chris Swanson, Environmental Specialist d. Joe Ballandby, Minnesota GreenCorps Member e. Ann Hutchinson, Lead Naturalist f. Ginny Gaynor, Natural Resources Coordinator 7. Xcel Energy Representatives a. Tami Gunderzik, Partners in Energy Program Manager b. Yvonne Pfeifer, DSM Community Manager c. Jake Sedlacek, Community Relations Manager 8. Center for Energy and Environment (Facilitators) a. Jenny Edwards, Innovation Exchange Director b. Emma Struss, Community Energy Coordinator J2, Attachment 1 Packet Page Number 95 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 6 Xcel Energy Partners in Energy Xcel Energy is the main electric and gas utility serving the City of Maplewood, with a small portion of the City serviced by North St. Paul through the Minnesota Municipal Power Agency. In the summer of 2014, Xcel Energy launched Partners in Energy to support communities with developing and implementing energy action plans. Maplewood was chosen as the second city in the state to participate in Partners in Energy. Xcel Energy approached Maplewood because of their past sustainability efforts. The content of this plan is driven heavily from a series of four planning workshops. The process is supported with information around energy use and past program participation from Xcel Energy, facilitation services, and development of this planning document. Partners in Energy will work with the City of Maplewood to coordinate support for the implementation of the plan. When the goals and strategies are finalized, Xcel Energy will develop a Memorandum of Understanding that outlines support Xcel Energy can provide to help implement and celebrate the energy action goals. Where Are We Now? – Baseline Energy Analysis Maplewood‘s Current Energy Use An early step in the Partners in Energy planning process was to review the current energy use in the City of Maplewood. The Xcel Energy team calculated and presented community energy statistics from 2011-2013 to help the group understand how and where energy is used in the community. 4 5 Maplewood in total used 320 million kWh of electricity and 21 million therms of natural gas in 2013, as well as 320 million kWh of electricity and 16 million therms of natural gas in 2012. The Regional Indicators Initiative, a voluntary city energy tracking project, shows that Maplewood’s total energy use is about average compared to the other Twin Cities inner-ring suburbs that participate (shown in Figure 4). Data are from 2012, the most recent year available through the Regional Indicators Initiative. 4 The majority of Maplewood residents have Xcel Energy as their electric and gas provider while a small portion of the community is served by North St. Paul Municipal Utility. Only data from Xcel Energy was used to calculate the City’s baseline energy use. 5 All energy data presented through this process was developed for planning purposes and may contain variations from data obtained through other sources. All energy and program data presented here complies with Xcel Energy’s Minnesota data privacy policies (all summary statistics must contain at least 15 entities, and no single entity can be responsible for more than 15 percent of the total or they will be removed from the summary). J2, Attachment 1 Packet Page Number 96 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 7 Figure 4. Maplewood 2012 Total Energy Use Compared to Other Inner-Ring Suburbs (Source: Regional Indicators Initiative) The Regional Indicators Initiative also lets a city compare its energy use based on relative population. The figure below compares Maplewood’s residential energy use per capita. Figure 5. Maplewood 2012 Residential Energy Use per capita (Source: Regional Indicators Initiative) The majority of the electricity tracked for Maplewood was used by commercial and industrial accounts (63%) while the remainder (37%) was used for residential accounts. A small percentage of electricity (less than 0.1%) is used for streetlights. However, commercial and industrial premises make up only 9% of the total premises, and residential account for 91% (see below). J2, Attachment 1 Packet Page Number 97 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 8 Figure 6. Maplewood 2013 Electricity Use and Premise Count by Sector Conversely, the majority of the natural gas use tracked for the community was used by residential accounts (54%) while commercial and industrial customers used the remaining 46%. Similar to electricity service, commercial and industrial premises make up a small portion (7%) of the total premises, and residential accounts for 93% (see below). Figure 7. Maplewood 2013 Natural Gas Use and Premise Count by Sector The graphs below show how electricity and natural gas demand change month to month in the City of Maplewood, for the years 2011-2013. Demand changes seasonally with temperature (most natural gas use is in the winter) and with other factors such as the length of the day (electricity use from lighting is higher during winter months). Note that data are not normalized to account for weather conditions year to year, so reflect the Community’s actual metered use. Residential 91% Commercial & Industrial 9% 2013 Total Premises (16,695 Premises) Residential 37% Commercial & Industrial 63% 2013 Total Use (320 million kWh) Residential 93% Commercial & Industrial 7% 2013 Total Premises (13,382 Premises) Residential 54% Commercial & Industrial 46% 2013 Total Use (21 million therms) J2, Attachment 1 Packet Page Number 98 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 9 Figure 8. Monthly Electricity Use From Xcel Energy Customers in the City of Maplewood (2011-2013) Figure 9. Monthly Natural Gas Use From Xcel Energy Customers in the City of Maplewood (2011-2013) The Partners in Energy planning process also provides energy use information mapped across the community. The maps below show how total energy use is distributed across census block groups. The maps helped inform team members of clusters of energy and initiated an interest in community engagement in targeted areas. - 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 Jan-11 Apr-11 Jul-11 Oct-11 Jan-12 Apr-12 Jul-12 Oct-12 Jan-13 Apr-13 Jul-13 Oct-13 Electricity Use (kWh/month) Commercial & Industrial Residential - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 Jan-11 Apr-11 Jul-11 Oct-11 Jan-12 Apr-12 Jul-12 Oct-12 Jan-13 Apr-13 Jul-13 Oct-13 Gas Use (therms/month) Residential Commercial & Industrial J2, Attachment 1 Packet Page Number 99 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 10 Figure 10. Maplewood Residential Natural Gas Use Past and Present Energy Initiatives in Maplewood Beginning with the Mayor’s Climate Protection Agreement in 2008, the City of Maplewood has led on numerous energy and sustainability initiatives that serve the community. Maplewood has focused on both improving energy efficiency and promoting local renewable energy production. In 2011 the City passed a Renewable Energy Ordinance to allow small wind turbines, geothermal heat pumps, and solar panels to be located both in residential and commercial zoning districts. Also in 2011, the City completed a solar awning on the Maplewood Nature Center that consists of eight, 3’x 4’ solar panels. In 2012 the City further demonstrated its commitment to renewable energy by installing two more solar projects on the City Hall Campus. One solar project is a ground mounted solar array with 261 panels and 180 reflective panels located in front of City Hall and the other solar project is roof-mounted with 216 panels and 19 reflective panels on the Maplewood Community Center. Maplewood City Hall Ground Mounted Solar Arrays J2, Attachment 1 Packet Page Number 100 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 11 In 2013 Maplewood became the first city in the country to adopt the International Green Construction Code (Maplewood Green Building Code). All City-financed buildings are required to be constructed under the code. In 2014 the City’s South Fire Station was the first building constructed under the Green Building Code. Two existing City programs were highlighted that could serve as a good basis for Maplewood’s energy plan. First, the City has additional staff capacity of a Minnesota GreenCorps member through August 2015, who is available to conduct outreach and lay program groundwork during the implementation stage. Second, the City has received a grant to help with the City’s Green Building Code Incentive Program (recommissioning studies). These opportunities are targeted at commercial customers, and would benefit from additional outreach. The City’s strong track record of sustainability leadership positioned it well to be an early community partner for Xcel Energy Partners in Energy. Some of the reasons include: · Maplewood has built an outreach network through other environmental programming. · Maplewood’s previous experience with environmental outreach allows the City to build on lessons learned. · The City’s coordination of support from sources such as Minnesota GreenCorps allows more leverage of Xcel Energy resources. See the following page for a full list of City initiatives from 2008 through the present. Maplewood South Station Fire Department J2, Attachment 1 Packet Page Number 101 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 12 MAPLEWOOD ENERGY INITIATIVES (2008 – PRESENT) 2008 • Mayor’s Climate Protection Agreement • Green Team Created (Serves as Steering Committee for Energy and Sustainability Policies and Initiatives) • Sustainable Maplewood Capstone Project 2009 • State Energy Code Adopted (Previous State Energy Code Dated Back to 1999) • Energy Efficiency and Conservation Block Grant (American Recovery and Reinvestment Act) • Energy Efficiency and Conservation Strategy 2010 • Community Energy Efficiency Sweeps – Partnership with Xcel Energy • GreenStep Cities Participation • Sustainable Operations 2011 • Living Streets Demonstration Project (Bartelmy/Meyer) • Renewable Energy Ordinance • Nature Center Solar Panels (Cooperatively Developed by the MN DNR Solar Grant Program through the Clean Water, Land, Legacy Amendment) • Organized Trash Hauling 2012 • Living Streets Policy • City Hall and Community Center Solar Panels (Made Possible by the US Department of Energy and the MN Department of Commerce through the American Recovery and Reinvestment Act of 2009) 2013 • Regional Indicators Initiative • Green Building Code 2014 • City Leadership Group on Commercial Energy Competitiveness • Environmental Assistance Grant for the Green Building Code Incentive Program • Great Plains Institute Grant for the Green Building Code Incentive Program • Minnesota GreenCorps - Energy Focus • Partners in Energy • Energy Education Programming J2, Attachment 1 Packet Page Number 102 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 13 Local Outreach and Communication Channels Engaging the community is critical to reaching the City’s energy goals. Below are some of the major ways that residents and businesses currently receive City updates. The Energy Action Team can use these communication channels to help deliver resources and information, as well as promote the implementation of the Energy Action Plan. The events listed include National Night Out, which is a successful avenue for reaching out to residents. LOCAL OUTREACH CHANNELS Publications • Maplewood Living (monthly) • Seasons Newsletter (quarterly) • Parks and Rec Brochure (quarterly) • Lillie Suburban Press • City of Maplewood Website TV Channels • Maplewood TV, Channel 16 Social Media and Email • Maplewood Facebook Page • Maplewood Twitter Feed • Email Blasts to City Mailing List Events • Waterfest (May 31st) • Light Up Maplewood (July 4th) • Ramsey County Fair (July 15-19) • National Night Out (August 4) • Green Business Forum (September) Community Spaces • Maplewood Mall • Maplewood Community Center • Maplewood Nature Center • Harambee Elementary School Seasons, Maplewood’s Quarterly Environmental Newsletter J2, Attachment 1 Packet Page Number 103 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 14 Opportunities Maplewood Staff Connections City staff serving on the Energy Action Team are well connected with Maplewood’s businesses and community organizations through other projects. There are numerous communication channels in place to reach local businesses in Maplewood (through outreach, licensing, and so forth). These connections can be leveraged to encourage participation in energy programs. Sustainable Maplewood The City of Maplewood has a long history of engaging in sustainability efforts. This environmental work has been communicated to the public under the umbrella of “Sustainable Maplewood”. Connecting “Energize Maplewood!” to a familiar logo should help build trust and interest in the campaign faster than introducing an entirely new brand to the public. Community Spaces Maplewood has valuable community spaces that could be used for events or program outreach. Opportunities for outreach include: · Maplewood Mall - Energy Action Team member Jennifer Lewis said energy displays are a possibility. · Maplewood Community Center - The Community Center has banquet rooms and facilities available for energy events and education. Additional outreach is possible through the Community Center’s existing programming. · Maplewood Nature Center - Energy education programing is a possibility according to Lead Naturalist Ann Hutchinson · Harambee Community Cultures / Environmental Science School where Environmental and Natural Resources Commissioner Mollie Miller has connections. Barriers Minnesota GreenCorps Position Ending Maplewood’s Minnesota GreenCorps member and Energy Ambassador will be a great asset for conducting outreach until the Minnesota GreenCorps serivce ends in August 2015. After that date there will be a significant decrease in the amount of staff time available to connect directly with the community. Energy J2, Attachment 1 Packet Page Number 104 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 15 Action Team members voiced their concerns during the final two workshops on how the end of the Minnesota GreenCorps position will affect goal attainment. Restaurants During discussions Energy Action Team members identified barriers associated with Strategy 1, targeting restaurants and auto dealerships. Those familiar with the industry shared that restaurant owners are often very busy and hard to reach. Furthermore it was noted that restaurants are often solicited to engage in energy upgrades from untrustworthy sources. This may make it harder to gain the owner’s trust. Further barriers associated with restaurant outreach include: · Decision makers time constrained with other day-to-day business priorities and focus · Competition to invest limited capital in more customer-facing projects · Corporate owned chains make decisions at their headquarters, so limited impact in working with the site personnel · Hard to prioritize replacing technologies that are currently working and getting the job done · Restaurant owners rarely convene with one another, presenting little opportunity to present at meetings or other group functions Congregations A congregation’s educational programming often mimics an academic calendar. Therefore attendance and opportunities to engage congregants at adult forums or committee meetings is limited during the summer months. This might be challenging for Maplewood’s Energy Ambassador who is only available through summer 2015. Residents Energy is not a topic that most residents think about on a daily basis. Reaching and engaging residents must overcome barriers such as: · Identifying effective outreach avenues and finding the appropriate time to explain · Finding the time for high-touch outreach such as door knocking · Upfront cost of some programs and services · Challenging schedules and follow through to schedule an appointment · Language barriers for residents who might not be fluent in English. J2, Attachment 1 Packet Page Number 105 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 16 Where Do We Want To Go? – Maplewood’s Energy Vision and Goals This section describes the major themes and commitments that emerged from Maplewood’s energy planning process, which include the energy vision to help guide future community action, the team’s focus areas, and the proposed goals for outreach and energy targets over the 20-month implementation time horizon. Maplewood’s Energy Vision The community vision provides a picture of where Maplewood wants to go, and how this Energy Action Plan will help move the community toward that end. The vision provides direction for developing goals, implementing strategies, creating partnerships, and engaging the entire community. Members of the Maplewood Energy Action Team developed themes for important components of Maplewood’s energy future and for the energy plan. Themes emerged such as educational, community-led, and action-inspiring. There were also ideas that energy work had to be adaptable and easily implementable, while also visionary and forward looking. Some themes included the impact on future generations, carbon neutrality, and renewable energy. Elements of the group visioning activity are shown in the word cloud above. The group developed the following vision for the Maplewood Energy Action Plan: Focus Areas Two primary focus areas emerged from the Energy Action Team that are inclusive across Maplewood residents and businesses, yet targeted in their overall approach in order to stay focused and actionable. Educate and empower the community to participate in energy actions that will move Maplewood towards carbon neutrality. Themes from Maplewood’s Energy Vision J2, Attachment 1 Packet Page Number 106 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 17 Focus Area 1: Direct Outreach and Energy Coaching for High-Profile Businesses and Institutions This area will target local businesses and institutions with technical guidance, and build off of Maplewood’s existing channels to local businesses through the Environmental and Economic Development Departments. Local businesses were an important sector for the Energy Action Team from the beginning because of a commitment to economic development. In addition, the commercial and industrial sectors use 63% of the electricity and 46% of the natural gas at fewer than 10% of the locations. The stakeholder team used its strong representation from local businesses and the Housing and Economic Development Commission to bring knowledge and experience to the table. Focus Area 2: Energy Education & Public Events to Motivate Residential Energy Awareness and Conservation Maplewood has existing channels for community outreach to residents. This focus area will leverage those outreach channels and bring energy, knowledge, and awareness to the table. The strong themes supporting this focus area were that efforts be community-driven and accessible to all residents. There was also a strong awareness that motivational tactics need to go beyond just information, to a call to action. The team had great participation from motivated and aware citizens, and community assets such as the Nature Center, with experience in environmental education programming. Energy and Outreach Goals The following goals summarize the Energy Action Team’s planning initiatives. The goals span the 20-month implementation phase of May 2015 – December 2016.6 · Save 400,000 kWh for local businesses and institutions · Save each participating business an average of $1,750 per year · Enroll 4 new buildings in the City recommissioning assistance program saving a total of 208,000 kWh and 12,000 therms · Motivate residents to participate in an additional 500 energy efficiency or renewable energy actions, leading to annual savings of 220,000 kWh 6 These goals are calculated based on energy use data from 2013, participation goals, and average savings information. Brainstorm from Maplewood Workshop 3 J2, Attachment 1 Packet Page Number 107 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 18 and 33,250 therms. Increase renewable energy subscriptions by an additional 267,000 kWh. · Save each participating resident an average of $130 per year Achieving these goals would reduce Maplewood’s annual carbon footprint by 1.8 million pounds, approximately equivalent to the carbon emitted from 170 passenger vehicles per year. Additional supporting assumptions used to calculate Maplewood’s energy goals are included in Appendix 3. J2, Attachment 1 Packet Page Number 108 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 19 How Are We Going To Get There? – Strategies The Energy Action Team developed a set of core strategies within each focus area. These strategies are focused on activities that will take place over the 20-month implementation phase. The strategies provide focused, targeted areas of action that the City, community, and Xcel Energy will jointly support. In addition, the hope is that the lessons learned, tools developed, and community awareness that will be forged during implementation of these strategies will lead to further action, beyond the current implementation time period. Energize Maplewood! Focus Areas, Strategies & Goals Focus Area 1: Direct Outreach and Energy Coaching for High-Profile Businesses Strategy A: Energy Efficiency in Businesses and Institutions Goal 1) Save 400,000 kWh for local businesses and institutions 2) Save each participating business an average of $1,750 per year Strategy B: Recommissioning and Green Building Code Outreach Goal 3) Enroll 4 new buildings in the Green Building Code Incentive Program, saving a total of 208,000 kWh and 12,000 therms Focus Area 2: Energy Education and Public Events to Motivate Residential Energy Awareness and Reduction Strategy A: Energize Maplewood! Residential Energy Challenge Goal 4) Enroll residents in an additional 500 energy actions, leading to annual savings of 220,000 kWh and 33,250 therms. Increase renewable energy subscriptions by an additional 267,000 kWh. 5) Save each participating resident an average of $130 per year Strategy B: Home Improvement Store Energy Clinics Goal 6) Motivate 40 additional residents to purchase efficient light bulbs. Identifying and Prioritizing Energy Strategies The Energy Action Team developed energy strategies by first examining community energy data, brainstorming, and prioritizing possible actions, then assessing the impact and feasibility of different options. First, Xcel Energy shared available data on local energy use and program activity that had already occurred within the City. Figure 11 and Figure 12 below show natural gas and electricity use by different business types for 2013. Note that some classifications represent business ownership, not the energy user. While local business classification data were not necessarily complete, when this information combined Strategy Brainstorm from Workshop 2 J2, Attachment 1 Packet Page Number 109 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 20 with local community knowledge, it gave a snapshot to help focus on priority areas. This information helped the group identify priority business types to begin its focus. Figure 11. Natural Gas Use for Different Business Types With Available SIC Codes (2013) Figure 12. Electricity Use for Different Business Types with Available SIC Codes (2013) Similar information helped the group understand the most effective programs in the community in previous years. Figure 13 and Figure 14 below show the Xcel Energy programs that helped Maplewood residents and businesses save the largest amount of electricity in recent years. - 40,000 80,000 120,000 160,000 eating places real estate agents and managers apartment building operators religious organizations nonresidential building operators air water and solid waste management business services amusement and recreation management consulting services Therms - 1,000,000 2,000,000 3,000,000 4,000,000 individual and family services eating places religious organizations real estate agents and managers nonresidential building operators amusement and recreation business services air water and solid waste management apartment building operators kWh J2, Attachment 1 Packet Page Number 110 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 21 Figure 13. Largest Xcel Energy Electricity Saving Programs for Residents in 2012 & 2013 (by electricity saved) Figure 14. Largest Xcel Energy Electricity Saving Programs for Businesses in 2012 & 2013 (by electricity saved) In addition, an estimated 360 residential customers participated in the Windsource® program, which allows customers to purchase blocks of renewable energy on their electricity bill. These customers subscribed to approximately 1 million kWh, or just under 1% of total use. The following sections outline in more detail the proposed strategies, timelines, and next steps for moving the plan forward. Implementation Steps and Strategies The implementation of Maplewood’s Energy Action Plan will occur during two phases: · Phase 1: May-August 2015 · Phase 2: September 2015 – December 2016 The first phase of plan implementation takes place during Maplewood’s Minnesota GreenCorps member service dates, ending August 2015. Focus Area 1: Direct Outreach and Energy Coaching for High-Profile Businesses and Institutions Information, resources, and encouragement will be provided to businesses and institutions in Maplewood to increase energy efficiency and renewable energy projects. This will be accomplished through outreach - 50,000 100,000 150,000 200,000 250,000 300,000 Energy Efficient Showerheads Home Energy Squad Air Conditioning Refrigerator Recycling kWh - 1,000,000 2,000,000 3,000,000 Efficiency Controls Lighting One Stop Lighting kWh J2, Attachment 1 Packet Page Number 111 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 22 messaging that is relevant to a particular business or institution, with specific actions and saving estimates that are tailored and more meaningful to those organizations. The first strategy will focus on three specific institutions and businesses for targeted engagement: restaurants, auto dealerships, and congregations. This focus area will also use these and other established outreach channels to help implement and leverage the City’s two grants from the Minnesota Pollution Control Agency and Great Plains Institute to support the Green Building Code Incentive Program (recommissioning studies and Green Building Code education). Direct outreach will include: · Notifications through community newsletters · Direct mail/email · One-on-one meetings This direct outreach will also build on the City’s existing processes for permitting, solid waste management programs, and stormwater management partnerships with watershed districts. Strategy 1: Auto Dealerships and Restaurants Both auto dealerships and restaurants have been identified as high profile local business types that provide good opportunities for energy efficiency improvements. A targeted campaign also offers the City a chance to champion and recognize the accomplishments of local businesses. Energy Use Baseline Auto dealerships and restaurants combined accounted for approximately 7% of Maplewood’s total commercial and industrial electricity use, and 6.5% of commercial and industrial natural gas use tracked for the community in 2013. This amounts to 4.5% of total community electricity and 3% of total community natural gas in 2013. Auto Lots (Credit: Devin Berg via CC) J2, Attachment 1 Packet Page Number 112 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 23 The table below shows baseline energy use and premise information for 2013.7 BASELINE ENERGY USE: AUTO DEALERS AND RESTAURANTS IN MAPLEWOOD Business Type Number of Premises 2013 Energy Use Average Premise Use Restaurants 47 7,349,333 kWh 404,760 therms 156,368 kWh 8,611 therms Auto Dealerships 27 7,278,698 kWh 269,581 kWh How & When: Tactics & Timeline This strategy will channel auto dealerships and restaurants into existing programs and recognize achievements. Below is a list of initial energy efficiency and renewable energy programs that have been assessed as having the strongest potential for the identified business types. These programs will provide a set of initial actions presented to each business, though additional actions may be desired by each business. The table below shows Maplewood program participation in 2012 and 2013, and estimations for average annual savings that have been achieved by participants across Minnesota. (There is a large range of potential savings, and these numbers are not specific to auto dealers or restaurants.) Program descriptions are included in the Glossary of Terms in Appendix 1. PROGRAM PARTICIPATION: AUTO DEALERS AND RESTAURANTS IN MAPLEWOOD Program Participants (2012+2013) Average MN kWh Savings (Production) Average MN therms savings Cooling Efficiency 5 Auto Dealers 5 Restaurants 10,000 kWh --- One-Stop Efficiency Shop® Lighting Retrofits 12 Auto Dealers 25,000 kWh --- Lighting Efficiency 3 Auto Dealers 37,000 kWh --- Solar*Rewards® 10 Commercial + Industrial Total (30,000 kWh)8 --- 7 A premise is the location of electricity or natural gas service. In most cases it is a facility location, though there can be multiple premises per building, and multiple premises per individual debtor. 8 Represents estimated average statewide C&I production. J2, Attachment 1 Packet Page Number 113 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 24 Implementation Steps Phase 1: Outreach (May-Aug 2015) May-June 2015 · Contact the businesses in each group that have already participated to solicit case studies (Xcel Energy) · Contact energy program providers and other experts to identify high-value solutions for specific business types (e.g., verify which programs would be the most beneficial and when is the most beneficial time to contact) (Xcel Energy + Minnesota GreenCorps Member) · Review Maplewood permitting, business solid waste programs, and stormwater management processes to identify leverage points in existing activities (review with local community champions) · Develop a plan to engage the local business trades as partners in outreach to these segments July-Aug 2015 · Work with local business champions to develop outreach and messaging approaches based on initial contacts and specific motivations identified for each business type. Examples include: - Comparison scorecard for targeted business type (e.g., compare average Maplewood restaurants to those in another city or to peers within the City) - Tailored list of program resources and assistance through implementation - Case study of a local business - Challenge or call to action for local business to hit participation goals, etc. - Focus on cost savings versus energy savings · Work with local business champions to define outreach channels that will be most effective, for example: - Direct mail to targeted customers - Existing City outreach channels for sustainability efforts - Peer-to-peer networking, etc. - Materials for display at participating businesses to recognize the business’s achievements (restaurant table cards or posters at auto dealers) · Design a campaign to auto dealers and restaurants to enhance initial awareness of efforts by these groups. Responsible Parties ·Xcel Energy ·Minnesota GreenCorps Member ·Maplewood City Staff ·Housing and Economic Development Commission ·Local champions Possible Partners ·Local Chamber of Commerce ·Community Organizations, e.g., the local Rotary Club ·MN Restaurant Association J2, Attachment 1 Packet Page Number 114 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 25 Phase 2: Follow up and Implementation (Sept 2015 – Dec 2016) Phase 2 occurs after the City’s Minnesota GreenCorps position has ended. This will create a new challenge to ensure the launch and outreach campaign is successful. Xcel Energy anticipates assisting the City with a Phase 2 stipend to fund a new Energy Ambassador for the remaining 15-month implementation phase. Additional detail will be available in the implementation MOU. Sept 2015 · Launch outreach campaign Oct – Dec 2015 · Contact all identified businesses · Follow through and monitor “launch period” outreach campaign · Review progress and make adjustments as needed at end of launch period Jan 2016 – Dec 2016 · Continue with outreach campaign after any necessary adjustments · Deliver recognition to business participants and leaders when goals are hit through: - Providing annual award - Spotlighting individual businesses in promotional material - Giving away window decal or table tent signage for local businesses to display Goals Outreach Goals: Auto Dealers · Outreach to all 19 auto dealers · Follow up with 10 auto dealers · Implement projects at a minimum of 5 auto dealers Restaurants · Outreach to 47 identified restaurant premises · Follow up with 24 restaurants · Implement projects at a minimum of 12 restaurants Energy and Cost Savings Goals: · Save 255,000 kWh for local businesses · Save each participating business an average of $1,750 per year J2, Attachment 1 Packet Page Number 115 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 26 Strategy 2: Local Congregations Maplewood’s local congregations have a unique opportunity to engage a wide cross-section of Maplewood residents, as well as implement energy savings opportunities within their own facilities. Congregation facilities vary widely, and can include large auditoriums or schools. For local congregations where environmental stewardship or community investment is an important priority, this strategy will provide them with tangible and measureable goals. The proposed implementation steps for local congregations are similar to those proposed for auto dealers and restaurants, though messaging and outreach channels will be different. Energy Use Baseline Congregations accounted for approximately 1.5% of Maplewood’s electricity use, and 1% of Maplewood’s natural gas use in 2013. Congregations range in size significantly and there is similarly a large range in their energy use. BASELINE ENERGY USE: CONGREGATIONS IN MAPLEWOOD Number of Premises 2013 Energy Use Average Premise Use Congregations 32 3,100,000 kWh 97,000 kWh How & When: Tactics and Timeline This strategy will increase awareness of the existence and benefits of local efficiency efforts (and other sustainability programs). It will also connect to the Energy Challenge (see below) to enlist congregations as team sponsors. Some of the most promising efficiency measures for congregations include lighting and programmable thermostats to respond to fluctuating schedules. Larger congregations could be good targets for Maplewood’s Green Building Code Incentive Program. In 2012 and 2013, six congregations saved energy from lighting and energy efficiency programs and five additional signed up for the air conditioning “Savers Switch” program. Phase 1: Outreach (May-Aug 2015) May-June 2015 · Contact the congregations in Maplewood that have already participated to document experiences and solicit case studies (Xcel Energy) Responsible Parties ·Maplewood’s Minnesota GreenCorps Member ·Local champions with congregation contacts ·Xcel Energy Possible Partners ·Minnesota Interfaith Power and Light ·Metro CERTS ·Local Watershed Districts J2, Attachment 1 Packet Page Number 116 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 27 · Contact energy program providers and other experts to identify high-value energy solutions for congregations (e.g., verify which programs would be the most beneficial) (Xcel Energy and Minnesota GreenCorps Member) · Contact local or other (non-Maplewood) congregations to identify key messages that have worked (e.g., related to care for creation and environmental stewardship versus a business case). Use this information to develop messaging. (Minnesota GreenCorps Member) · Contact possible partners to identify participation interest and coordination possibilities (Minnesota GreenCorps Member) July-Aug 2015 · Develop outreach and messaging approaches based on initial contacts and specific motivations identified for congregations. Examples include: - Comparison scorecard for congregations (e.g., compare average Maplewood congregation to a church property in another city or to peers within the City) - Tailored list of program resources and assistance through implementation - Case study of a local congregation - Connect with the residential focus area team kicking off the fall congregation energy challenge to see if congregations would be interested in programs for church property · Define outreach channels that will be most effective, for example - Direct mail to targeted customers - e.g., the letter going out to congregations inviting them to join in the Energy Challenge (see Focus Area 2) - Existing City outreach channels for sustainability efforts - Peer-to-peer networking with other congregations - Presentations at adult forums or congregation committees and circles - Meetings with congregation staff members - e.g., parish administrators to go over program options - Attendance at property committee meetings during the active part of the faith community’s calendar (usually Sept-May for churches) - Outreach messaging with faith-based meaning - e.g., how energy efficiency and renewable energy relates to environmental stewardship and care for creation - Use of the University of Minnesota solar mapping tool to identify solar potential of specific sites9 Phase 2: Follow Up and Implementation (Sept 2015 – Dec 2016) Phase 2 occurs after the City’s Minnesota GreenCorps position has ended. This will create a new challenge to ensure the launch and outreach campaign is successful. Xcel Energy anticipates assisting the 9 See reference at http://solar.maps.umn.edu/app/ J2, Attachment 1 Packet Page Number 117 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 28 City with a stipend to fund a new Energy Ambassador for the remaining Phase 2 15-month implementation. Additional detail will be available in the Implementation Memorandum of Understanding. Sept - 2015 · Initiate a broader campaign with an information table during coffee hours and/or presentations at adult forums/committees Oct – Nov 2015 · Follow through and monitor “launch period” outreach campaign · Review progress and make adjustments as needed at end of launch period · Connect with congregations about upgrade needs before the annual budget is approved in January December-January 2016 · Outreach break for congregations due to religious holidays (e.g. Advent, Christmas, Epiphany, and Hanukkah) February-May 2016 · Follow-up with congregations who participated in the residential portion of the Energy Challenge · Conduct reminder calls/emails about program opportunities · Provide an incentive to have congregations follow through with an upgrade between May 2016 and December 2016 May-Aug 2016 · Identify congregations for case studies September-November 2016 · Contact congregations with case studies and a summary of program participation/ education that occurred over the last 1.5 years to document accomplishments. Goals Outreach Goals: · Outreach to all 21 congregations10 · Follow up with 10 congregations · Implement actions at 5 congregations 10 Xcel Energy premise records and additional research indicate a total of 32 premises and 21 unique names within the City of Maplewood. J2, Attachment 1 Packet Page Number 118 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 29 Energy and Cost Savings Goals: · Reach an energy target of 155,000 kWh (5% of energy use) through energy efficiency or renewable energy · Save all participating congregations a combined $12,000 per year (if energy efficiency is implemented) These energy savings goals combine with the local business outreach for a total goal to save 400,000 kWh for local businesses and institutions. Strategy 3: Green Building Code Incentive Program Outreach This strategy will leverage grants from the Minnesota Pollution Control Agency and Great Plains Institute that will allow the City to set up a rotating fund to help support the cost of building recommissioning studies and project implementation. In 2012 and 2013, program data show no premises participated in a recommissioning study in Maplewood, though others may have since that time. The City will be conducting outreach to building owners to advertise the program. Xcel Energy can provide support in the form of marketing materials, information on recommissioning and providers, and assistance with participant screening. How & When: Tactics & Timeline Implementation Steps Phase 1 (May-August 2015) · Develop outreach materials and information sheet and help identify promising potential targets (City Staff) · Develop grant agreement including 36-month energy data release to the City of Maplewood for public use · Develop application process and screening criteria for high-potential building types (Xcel Energy and City Staff) · Announce program launch in the summer edition of Seasons (City Staff supported by Xcel Energy) · Conduct targeted outreach to high-potential building types (Minnesota GreenCorps Member) Phase 2 (Sept 2015 – February 2017) · Assess business interest in the funding opportunity and make outreach adjustments as needed (City Staff supported by Xcel Energy) Responsible Parties ·Xcel Energy ·Maplewood City Staff Possible Partners ·MN Pollution Control Agency ·Great Plains Institute ·Metro Clean Energy Resource Teams J2, Attachment 1 Packet Page Number 119 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 30 · Case study/web promotion to document results (perhaps through CERTS) Goals Outreach Goals: · Number of buildings reached: 50 · Solicit interest from 10 buildings · Number of buildings that complete a recommissioning study: 4 Energy and Cost Savings Goals · Enroll four new buildings in the City recommissioning assistance program saving a total of 208,000 kWh and 12,000 therms Focus Area 2: Energy Education & Public Events to Motivate Residential Energy Awareness and Conservation This focus area will target outreach and education to Maplewood residents. The goal is to increase their awareness of energy conservation and sustainability efforts and increase local awareness of energy efficiency and renewable energy programs. Strategy 1: Energize Maplewood! Residential Energy Challenge This strategy will develop an overarching campaign to challenge and track energy savings throughout Maplewood. The target will be Maplewood residents who are Xcel Energy customers or parishioners at local congregations. Residents will be able to form and join self-selected teams, for example, their neighborhood, school, or Maplewood congregation. A team with at least 15 participants will have their combined energy use and program participation tracked. Progress will be publicized over a year, and rewards given to the winners in various categories. Opportunities will also be given for individual residents to participate who do not wish to join a team. Energy Use Baseline The residential sector accounted for approximately 37% of all the electricity and 54% of all natural gas tracked for the community in 2013. There are approximately 15,000 residential premises in the City of Maplewood served by Xcel Energy. Responsible Parties ·Local Champions ·Xcel Energy ·Event Coordinators Possible Partners: ·Maplewood Nature Center ·Team Champions: Congregations, Schools, Neighborhood Groups, Community Clubs (e.g. Rotary) ·Maplewood Mall ·3M’s Solar Community Initiative for 3M Employees J2, Attachment 1 Packet Page Number 120 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 31 BASELINE ENERGY USE: RESIDENTIAL PREMISES Number of Premises Total 2013 Energy Use Average 2013 Premise Use Residential Premises 15,000 118,000,000 kWh 11,000,000 therms 7,867 kWh 733 therms How & When: Tactics & Timeline This challenge will aim to increase resident awareness of energy use and drive participation in energy efficiency programs through increased awareness and competition. Below is a list of the energy efficiency and renewable energy programs with the highest participation in Maplewood in 2013, which can form the basis for outreach. The table below shows Maplewood program participation in 2013, and the average savings per participation. Program descriptions are included in the Glossary of Terms in Appendix 1. In addition to team recognition there will be a component for Maplewood residents who participate in energy education or event planning. Names will be collected and a prize will be awarded quarterly during the 20-month implementation phase. PROGRAM PARTICIPAITON: MAPLEWOOD RESIDENTS Program Participants (2013) Average Maplewood kWh Savings (Production) Average Maplewood therms savings Efficient Showerheads 1,353 65 38 Home Energy Squad 82 860 108 Insulation Rebates 55 101 135 Refrigerator Recycling 157 1,067 --- Residential Cooling 180 664 --- Residential Heating 221 149 414 Windsource® 367 (2,900) --- Solar*Rewards® 8 Residential (2012 + 2013) (6,600)11 --- 11 This represents an estimated average statewide production value for residential Solar*Rewards®, not specific to the Community. J2, Attachment 1 Packet Page Number 121 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 32 Implementation Steps Phase 1 (May-Aug 2015) · Conduct initial outreach to community leaders and potential teams to assess interest and capacity for participation · Identify program opportunities at Nature Center · May-June: Design challenge rules and technical support needed (e.g., how goals will be set, how winners determined, what is required to sign up) · May-June: Set up outreach channels (e.g. facebook page) · July: Pilot challenge with one or two groups (e.g. City Staff) · July: Finalize campaign messaging and materials · August: Launch initial kickoff at National Night Out (August 4) Phase 2 (Sept 2015-December 2016) Phase 2 occurs after the City’s Minnesota GreenCorps position has ended. This will create a new challenge to ensure the launch and outreach campaign is successful. Xcel Energy anticipates assisting the City with a Phase 2 stipend to fund a new Energy Ambassador for the remaining 15-month implementation. Additional detail will be available in the Implementation Memorandum of Understanding. Challenge Kickoff and Launch (cont.) · September 2015: Continued enrollment and sign up · October 2015: Planned beginning for competition, which will last one year · Home Energy Squad at the Maplewood Mall · Home Energy Squad discount for a high volume sign-up within a neighborhood Ongoing Challenge Management (Oct 2015 – Oct 2016) · Set monthly schedule of reporting (monthly) · Schedule events and other venues to provide feedback to participants: - Information tables at community events - Outreach partnership through the Nature Center · Schedule 3-4 “bonus” or incentive periods throughout the year – e.g. limited buy down of program cost (available to all customers, but targeted advertising to challenge participants) J2, Attachment 1 Packet Page Number 122 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 33 Goals From May 2015-December 2016 increase program participation by 25% in Maplewood’s residential sector. Enroll residents in an additional 500 energy efficiency actions, leading to annual savings of 220,000 kWh and 33,250 therms. Increase renewable energy subscriptions by 25% for an additional 267,000 kWh. Save participating residents an average of $130 per year on energy efficiency savings. Strategy 2: Home Improvement Store Energy Clinic This strategy is currently underway through the Maplewood Environmental and Natural Resources Commission to partner with local home improvement stores and groups such as Habitat for Humanity to increase energy efficiency upgrades to homes. Xcel Energy can support these efforts by providing additional materials (i.e., subsidized energy efficient light bulbs) and engagement tools for energy clinics. How & When: Tactics & Timeline Initial Steps · Outreach to Home Depot and Menards about schedule and opportunities for collaboration · Outreach to Habitat for Humanity and Brush with Kindness about program interest · Identify key class topics based on schedule of events · Support content development and information on utility programs Goals: · Number of Energy Clinics: 6 · Number of residents engaged: 60 · Number of residents purchasing light bulbs: 40 J2, Attachment 1 Packet Page Number 123 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 34 How Are We Going To Stay On Course? – Monitoring and Reporting The City of Maplewood is dedicated to achieving the goals outlined in this plan and recognizes consistent communication, tracking, and accountability are essential for success. This section outlines the monitoring and reporting structure agreed upon by the Energy Action Team members during the final group planning workshop. Operational Actions and Tracking During workshop four, members of the Energy Action Team confirmed that continuing to hold in-person meetings would be a challenge to schedule and too much of a time commitment. The team’s preferred way of receiving updates during plan implementation is through email. General updates will go out to Energy Action Team members on a monthly basis from the Minnesota GreenCorps member and future Energy Ambassador. The City will manage a Partners in Energy webpage where all of the approved documents will be placed for the Energy Action Team members and the public to view. Outreach metrics will be reported from the community to Xcel Energy monthly to ensure efforts are being tracked throughout the process. Xcel Energy will keep track of the community’s outreach reports, energy data, and program participation data. This information will be compiled into a summarized report and shared with Maplewood’s Energy Action Team quarterly. Changing Course: Corrective Action As with all plans, it is assumed that flexibility and changing expectations based on early tracking will be required to a certain extent. Important check-in points during implementation will be: · Mid-point check-in during Phase I (early July 2015) to ensure that outreach and feedback is going as planned, with possible course correction based on information · End of Phase I (late August 2015) to review and assess resources for Phase II (post Minnesota GreenCorps member service) · Regular (weekly) feedback during early launch period of outreach campaigns and resident challenge to ensure that interest and coordination is moving forward as anticipated If modifications to the monitoring and reporting structure above are needed: · A discussion between the Energy Action Team and Xcel Energy will be held to discuss the best course of action STRATEGIES IMPLEMENTATION MEASUREMENT & REPORTING J2, Attachment 1 Packet Page Number 124 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 35 · New expectations for communication and tracking will be clearly documented and implemented External Communication and Reporting To keep Maplewood energized about the goals outlined in this plan, residents, businesses, and community groups will have to be continually engaged in the process. External communication and reporting will occur on a variety of platforms. The primary location for Energy Challenge updates and case studies will be on Maplewood’s website. Information will also be distributed via city newsletters and mailers when opportunities arise. Updates to Maplewood’s City Council will occur quarterly or yearly when the data summary reports are available. Ongoing Energy Action Team Support The support and insight of the Maplewood Energy Action Team is crucial for the ongoing success and momentum during implementation. Feedback and check in with the group will be valuable for implementation. Individual members will be involved in advising and conducting outreach on individual strategies. In addition, should the Energy Action Team members wish to continue as a full group, they could convene quarterly as a whole group for updates on plan progress, facilitated by Xcel Energy Partners in Energy. Recognition for Hitting Maplewood’s Goals If the City of Maplewood is on track to hit the goals outlined in this plan, Xcel Energy will provide additional support in the form of a sign-based recognition campaign to reward the City for its accomplishments. The City of Maplewood has numerous “leading by example” opportunities through work on its own facilities. This strategy will build on the City’s efforts in order to 1) further educate the public about energy initiatives that have happened in the City’s built environment and 2) demonstrate the City as a leader in energy efficiency and renewable energy. Proposed recognition process could begin in May of 2015, after the City adopts the Energy Action Plan, with a majority of the recognition occurring after the City meets its energy goals (May 2016). The reward chosen by the Energy Action Team consists of developing, producing, and installing educational signage to highlight Maplewood’s sustainability initiatives located on its City Hall campus. The areas that will require signs are: solar panels, updated boiler, Green Step Cities recognition, watershed, etc. (anticipated 10 signs) The locations and content for the campus signs will be decided by Maplewood City staff. City staff will draft up each sign’s layout and appearance for review by Xcel Energy, with costs covered by Xcel Energy up to a fixed amount per sign. Signs will be installed starting in the summer of 2015 through fall of 2016, coordinating with the City’s requirements for that process. Signs will be developed and installed as the following milestones are reached: 1) Energy Action Plan Approval in April 2015 (1 Sign at City Hall Solar Site) J2, Attachment 1 Packet Page Number 125 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 36 2) One-Third of energy goal reached (three signs) 3) Two-thirds of energy goal reached (three signs) 4) Full goal reached (three signs) The signs will carry both the City of Maplewood and Xcel Energy’s logo and include pictures and descriptions of why the highlighted sustainability initiative is important. Beyond the Plan Horizon Call out lessons and successes that the community can look for in the 20 months that will lead to better implementation in 2017 and thereafter. J2, Attachment 1 Packet Page Number 126 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 37 Appendix 1: Glossary of Terms Account: Generally refers to a single customer account, or debtor (see below). Community Data Mapping: a baseline analysis of energy data in a geospatial (map) format across the community. Debtor: Refers to a single customer account, which could have multiple premises and/ or multiple meters associated with it. Demand Side Management (DSM): modification of consumer demand for energy through various methods, including education and financial incentives. DSM aims to encourage consumers to decrease energy consumption, especially during peak hours or to shift time of energy use to off-peak periods, such as nighttime and weekend. Efficient Showerheads: A DSM program that provides Xcel Energy customers with low-flow showerheads. Energy Action Plan: a written plan that includes an integrated approach to all aspects of energy management and efficiency. This includes both short- and long-term goals, strategies, and metrics to track performance. Goals: the results toward which efforts and actions are directed. There can be a number of objectives and goals outlined in order to successfully implement a plan. kWh (kilowatt-hour): a unit of electricity consumption Maplewood Green Building Program: Maplewood’s green building program helps promote sustainable building practices in the City. The City leads by example by applying the International Green Construction Code to all city funded building projects. Home Energy Squad (HES): a partnership between Xcel Energy and CenterPoint Energy to help customers reduce energy use. Metro Clean Energy Resource Teams (CERTs): An Twin Cities based organization that empowers communities and their members to adopt energy efficiency and renewable energy technologies and practices for their homes, businesses, and local institutions. Minnesota GreenCorps: The Minnesota GreenCorps Program is an AmeriCorps program coordinated by the Minnesota Pollution Control Agency. As a statewide program, its goal is to protect and preserve Minnesota’s environment while training a new generation of environmental professionals. Minnesota GreenStep Cities: Minnesota GreenStep Cities is a voluntary challenge, assistance, and recognition program to help cities achieve their sustainability and quality-of-life goals. J2, Attachment 1 Packet Page Number 127 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 38 One-Stop Efficiency Shop® Lighting Retrofits: a full-service lighting rebate program available to small businesses in Xcel Energy's Minnesota service territory with an electric demand of 400 KW or less. Premise: a unique identifier for the location of electricity or natural gas service. In most cases it is a facility location. There can be multiple premises per building, and multiple premises per individual debtor. Recommissioning: An energy efficiency service focused on identifying ways that existing building systems can be tuned-up to run as efficiently as possible. Refrigerator Recycling: A DSM program that provides an incentive if customers recycle their second refrigerator. Solar*Rewards®: A program from Xcel Energy that offers incentives and rebates for installation of photovoltaic (PV) solar panels. Therm: a unit of natural gas consumption Windsource®: A program from Xcel Energy that allows customers to purchase blocks of wind energy as their electricity source. J2, Attachment 1 Packet Page Number 128 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 39 Appendix 2: Planning Workshop Details Maplewood developed this Energy Action Plan during a series of four workshops and one work session held January through March 2015. These workshops focused on where the group was starting from (reviewing existing efforts in the community, and energy use baseline information), a vision for where the community wants to go and developing and refining strategies for how to get started. · Workshop 1 (January 29, 2015): At the first workshop Energy Action Team members got acquainted and Tami Gunderzik from Xcel Energy introduced the team to Partners in Energy. City of Maplewood staff Shann Findwall and Minnesota GreenCorps Member Joe Ballandby shared past and present energy initiatives in Maplewood to help frame future discussions. The team then worked through an energy visioning activity and Energy Ambassador Joe Ballandby was given the responsibility of drafting an energy vision statement based upon the group’s discussion. The workshop then closed with an initial look at Maplewood’s baseline energy data. · Workshop 2 (February 10, 2015): At the second workshop the Energy Action Team began with a discussion around the proposed energy vision statement. This discussion primarily focused on the use of “carbon neutral” vs “carbon free” and/or sustainable”. The team voted in support of using “carbon neutral” and Joe Ballandby was given the task to revise the statement for the third workshop. Following the visioning discussion Maplewood’s energy baseline was examined. The team was especially interested in the residential electricity use map that showed southern Maplewood homes using more energy. Then the team brainstormed energy saving strategies. Strategy themes clustered around: education, financial incentives for businesses, and energy coaching. · Workshop 3 (February 26, 2015): This workshop started by taking the top 14 proposed strategies from workshop 2 and sorting them under three focus area categories: Direct Business Outreach & Energy Coaching, Institutions, and Energy Education & Public Events. By the end of the process the team had resorted the proposed strategies under two focus areas eliminating the need for “institutions”. Then the team divided up into three groups and rated each strategy by feasibility and impact. The discussions centered around this workshop further narrowed down 14 strategies to six. · Workshop 4 (March 12, 2015): During workshop 4 the Energy Action Team looked at additional program participation data to assist in creating goals and choosing appropriate tactics for the following six strategies: Maplewood Car Dealerships, Residential, Congregations, Restaurants, J2, Attachment 1 Packet Page Number 129 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 40 Green Building Code, and City Hall Demonstration Projects. At the end of the workshop the team divided into two groups to further discuss planning details related to each focus area. · Work Session 4.5 (March 24, 2015): Between workshop 4 and the March 24th meeting, Partners in Energy facilitators drafted strategies tactics and goals based upon the discussions from the four workshops. During the 4.5 meeting, team members had the opportunity to respond to the draft strategies and adopt them. During this meeting a request was made to include tactics around clean and renewable energy. J2, Attachment 1 Packet Page Number 130 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 41 Appendix 3: Supporting Assumptions for Energy Goals CALCULATING MAPLEWOOD ENERGY GOALS 1) Save 400,000 kWh for local businesses and institutions Assumptions: Restaurants in Maplewood used an average of 156,000 kWh in 2013; Goal is to reach 12 restaurants, and save an assumed average of 7% energy at each from program measures, for a total of 131,000 kWh. Auto Dealers in Maplewood used an average of 270,000 kWh in 2013; Goal is to reach 5 auto dealers, and save an assumed average 25,000 kWh at each for a total of 125,000 kWh. Congregations in Maplewood used an average of 97,000 kWh in 2013, and a total of 3,100,000; The goal is to save an average of 5% energy across all congregations through direct outreach and engagement in the Energize Maplewood team challenge, for a total of 155,000. 2) Save each participating business an average of $1,750 per year Assumptions: Average savings on energy bills is $0.10 per kWh saved 3) Enroll 4 new buildings in the City recommissioning assistance program saving a total of 208,000 kWh and 12,000 therms Assumptions: The largest 50 commercial buildings tracked for the Community used an average of 742,000 kWh and 42,000 therms in 2013. Assume recommissioning brings 7% savings on electricity and gas for each of the 4 buildings, this would save 207,760 kWh and 11,760 therms 4) Residents participate in an additional 500 energy actions, leading to annual savings of 220,000 kWh and 33,250 therms. Increase renewable energy subscriptions by an additional 266,000 kWh. Assumptions: In 2013 there were 2,435 residential efficiency actions. Assume that the distribution of the 500 additional actions is the same as the relative program distribution in 2013, which leads to annual additional savings of about 131,500 kWh and 25,000 therms. Assume additional savings would result from behavioral changes from the energy challenge. The enrollment goal was 15 teams of 15, for a total of 225 participants. Assume that average energy use from 2013 will reduce by 5%, giving 88,000 kWh and 8,250 therms saved. Assume renewable energy subscriptions also increase by 25% over the 2013 baseline of 1,064,300 kWh 5) Save each participating resident an average of $130 per year Assume a total of 350 total participants, and energy costs of $0.10/kWh and $0.75/therm J2, Attachment 1 Packet Page Number 131 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 42 Appendix 4: Maplewood Land Use Map J2, Attachment 1 Packet Page Number 132 of 153 MAPLEWOOD ENERGY ACTION PLAN ............................................................................................................................................................................................................ ENERGIZE MAPLEWOOD! A Community Action Plan Towards Carbon Neutrality 43 Appendix 5: Partners in Energy Planning Memorandum of Understanding J2, Attachment 1 Packet Page Number 133 of 153 XCEL ENERGY PARTNERS IN ENERGY ………………………………………………………………………………………………………………………………………… Memorandum of Understanding Plan Development Phase Memorandum of Understanding Phase 1 – Plan Development Mayor Nora Slawik City of Maplewood 1830 County Road B East Maplewood, MN 55109 Congratulations on being selected to participate in Xcel Energy’s Partners in Energy program. This program is designed to provide your community with the tools and resources necessary to develop and implement an energy action plan that reflects the vision your community has for shaping energy use and supply in its future. Program participation is intended to span 24 months with the initial 4-6 months dedicated to developing of a strategic energy action plan and the remaining time focused on the implementing that plan. The intent of this Memorandum of Understanding (MOU) is to confirm Maplewood’s intent to participate in the initial plan development phase of the Partners in Energy program and outline the commitment that your community and Xcel Energy are making to this collaborative initiative. The primary objective of this phase of the program is to develop your energy action plan. In order to achieve this Xcel Energy will provide: •Consulting support to assist in identifying potential community stakeholders, and constructing or delivering an invitation or informational announcement regarding the planning process. •Data analysis of community energy use and Xcel Energy program participation to the extent that it is legally and technically prudent and feasible. The results can be used to identify potential opportunities to implement plan strategies. Xcel Energy will attempt to integrate data provided by Maplewood into the analysis if feasible. 1 Packet Page Number 134 of 153 XCEL ENERGY PARTNERS IN ENERGY ………………………………………………………………………………………………………………………………………… Memorandum of Understanding Plan Development Phase •Professional facilitation of five plan development work sessions with the community stakeholder group to develop the energy action plan’s vision, focus areas, goals and implementation strategies. •Assistance as needed in synthesizing the community and program data collected with the vision of the community to identify attainable goals that align with suitable strategies and tactics. •Development of the documented energy action plan that will incorporate inputs from the stakeholder planning team and will be accessible to the community. •Commitment to delivering an actionable and complete energy action plan within four months of the Maplewood City Council’s review of the MOU (four months from November 24, 2014) and Xcel Energy signing this MOU. Although participation in the Plan Development phase of Partners in Energy program requires no monetary contribution Maplewood does agree to provide: •A single contact point to work with recruiting stakeholders, coordinating planning meeting logistics, and coordinate distribution of deliverables and lead participation of the community. •Meeting facilities to host the stakeholder group during development of the plan. •Identification of existing community energy plans or programs that could be leveraged in successful development and delivery of this plan. •Good-faith evaluation of the recommendations and analysis provided and fair consideration of the potential strategies and tactics identified that align with the Maplewood’s goals. •Commitment to delivering an actionable and complete energy plan within four months of the Maplewood City Council’s review of the MOU (four months from November 24, 2014) and Xcel Energy signing this MOU. •Public distribution of the work products developed with the support of the Xcel Energy’s Partners in Energy program. 2 J2, Attachment 1 Packet Page Number 135 of 153 XCEL ENERGY PARTNERS IN ENERGY ………………………………………………………………………………………………………………………………………… Memorandum of Understanding Plan Development Phase Resource Commitment Summary Plan Development Phase Maplewood Xcel Energy •Single point of contact •Meeting facilities •Access to existing energy-related plans and programs •Involvement in developing implementation strategies •Commitment to completing the plan development •Agreement that the energy plan resulting from this work will be available to the public •Assistance identifying and recruiting stakeholders •Analysis of community energy use and program participation •Facilitation of planning sessions •Training and guidance developing goals and strategies •Documentation and delivery of the energy action plan •Commitment to completing the plan development The MOU for the Implementation Phase of the Partners in Energy program will be developed upon completion of your energy action plan and will outline your goals and the resource commitment from Xcel Energy and Maplewood. All communications pertaining to this agreement shall be directed to Shann Finwall on behalf of Maplewood and Tami Gunderzik on behalf of Xcel Energy. Thank you again for your continued interest in Xcel Energy’s Partner in Energy program. We look forward to assisting Maplewood in the development of an action energy plan. For Maplewood: _________________________________________ Date: ___________________________________ For Xcel Energy: ________________________________________ Date: ___________________________________ 3 J2, Attachment 1 Packet Page Number 136 of 153 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Planner DATE: April 22, 2015 SUBJECT: Approval of a Resolution Calling Public Hearing to Modify Development Program and Establish TIF District No. 1-13 for Villages at Frost-English, 1955 English Street Introduction On May 12, 2014, the city council adopted a resolution expressing the intent to create and administer a Tax Increment Finance District for Development of the Villages at Frost-English. At the April 13, 2015 city council meeting approvals were granted for the development of Phase 1 of the Villages project. Discussion This item has been placed on the agenda to call a public hearing to discuss the establishment of a Tax Increment Financing (TIF) district. Sherman Associates has submitted a TIF Application. A public hearing is required prior to the consideration of TIF financing. The city’s financial consultant, Springsted, Inc. has prepared the attached timeline for the consideration of TIF. The analysis of the district and the financial needs of the developer and development are currently being analyzed and a report on the district and the internal rate of return for the development proposal will be presented to the city council prior to the public hearing. This action is to call a public hearing for May 26, 2015 to consider this action. The city council is not, and cannot at this time, approve TIF for this project. This is the start of the process to consider the issues related to the proposed project. Budget Impact Adopting the attached resolution will have no impact on the city’s budget. The proposed TIF plan which is to be reviewed on May 26, 2015 will outline the financing of the of the Villages at Frost-English Phase multi-family building and the city’s proposed Gladstone Public Improvements – Phase 2. Recommendation The city council should adopt the attached resolution calling for a Public Hearing on May 26, 2015 on Establishing TIF District No. 1-13 for Villages at Frost-English, 1955 English Street. J3 Packet Page Number 137 of 153 Attachments 1. Resolution Calling for Public Hearing 2. TIF Timeline J3 Packet Page Number 138 of 153 7027533v1 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: April 27, 2015 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on Monday, the 27th day of April, 2015 at 7:00 p.m. for the purpose, in part, of calling a public hearing on the proposed adoption of a Modification to the Development Program for Development District No. 1, and the proposed establishment of Tax Increment Financing (Redevelopment) District No. 1- 13 therein and the proposed adoption of a Tax Increment Financing Plan therefor. The following Council Members were present: and the following were absent: Council Member __________ introduced the following resolution and moved its adoption: RESOLUTION CALLING PUBLIC HEARING ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT (REDEVELOPMENT) NO. 1-13 THEREIN AND THE PROPOSED ADOPTION OF A TAX INCREMENT FINANCING PLAN THEREFOR BE IT RESOLVED by the City Council (the "Council") of the City of Maplewood, Minnesota (the "City"), as follows: 1. Public Hearing. This Council shall meet on Tuesday, May 26, 2015, at approximately 7:00 p.m., to hold a public hearing on the following matters: (a) the proposed adoption of a Modification to the Development Program for Development District No. 1, (b) the proposed establishment of Tax Increment Financing (Redevelopment) District No. 1-13 therein, and (c) the proposed adoption of a Tax Increment Financing Plan therefor, all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 through 469.133, both inclusive, as amended and Minnesota Statutes, Sections 469.174 through 469.1794, both inclusive, as amended (collectively, the "Act"). 2. Notice of Hearing; Program Modification and Plan. The City Manager is hereby authorized to cause a notice of the hearing, substantially in the form attached hereto as Exhibit A, to be published as required by the Act and to place a copy of the proposed Modification to the Development Program and Tax Increment Financing Plan on file in the Manager's Office at City Hall and to make such copies available for inspection by the public. J3, Attachment 1 Packet Page Number 139 of 153 7027533v1 3. Consultation with Other Taxing Jurisdictions. The City Manager is hereby directed to mail a notice of the public hearing and a copy of the Tax Increment Financing Plan to Ramsey County and Independent School District No. 622 informing those taxing jurisdictions of the estimated fiscal and economic impact of the establishment of the proposed tax increment financing district. The motion for the adoption of the foregoing resolution was duly seconded by Council Member _______ and upon vote being taken thereon, the following voted in favor: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. J3, Attachment 1 Packet Page Number 140 of 153 7027533v1 STATE OF MINNESOTA ) ) SS. COUNTY OF RAMSEY ) I, the undersigned, being the duly qualified and acting Manager of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that the attached resolution is a true and correct copy of an extract of minutes of a meeting of the City Council of the City of Maplewood, Minnesota duly called and held, as such minutes relate to the calling of a public hearing on the City's development district and tax increment financing district. WITNESS my hand this ___ day of April, 2015. ______________________________ Manager J3, Attachment 1 Packet Page Number 141 of 153 7027533v1 EXHIBIT A CITY OF MAPLEWOOD COUNTY OF RAMSEY STATE OF MINNESOTA NOTICE OF PUBLIC HEARING ON ESTABLISHMENT OF TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 1-13 WITHIN DEVELOPMENT DISTRICT NO. 1 NOTICE IS HEREBY GIVEN that the City Council (the "Council") of the City of Maplewood, Ramsey County, Minnesota, will hold a public hearing on Tuesday, May 26, 2015, at 7:00 p.m., at the Maplewood City Hall, 1830 East County Road B, in the City of Maplewood, Minnesota, relating to the proposed adoption of a Modification to the Development Program for Development District No. 1, the proposed establishment of Tax Increment Financing (Redevelopment) District No. 1-13 and the proposed adoption of a Tax Increment Financing Plan therefor, within Development District No. 1, pursuant to Minnesota Statutes, Sections 469.124 to 469.133, inclusive, as amended and Section 469.174 through 469.1794, inclusive, as amended. Copies of the Modification to the Development Program and the Tax Increment Financing Plan as proposed to be adopted will be on file and available for public inspection at the office of the City Manager at City Hall. The property proposed to be included in Tax Increment Financing (Redevelopment) District No. 1-13 is described in the Tax Increment Financing Plan on file in the office of the City Manager. A map of Development District No. 1 and Tax Increment Financing (Redevelopment) District No. 1-13 is set forth below: [INSERT MAP of Development District No. 1, and Tax Increment Financing (Redevelopment) District No. 1-13] All interested persons may appear at the hearing and present their view orally or in writing. Dated: April 27, 2015. BY ORDER OF THE CITY COUNCIL /s/ Melinda Coleman Manager J3, Attachment 1 Packet Page Number 142 of 153 City of Maplewood, Minnesota Tax Increment Financing (Redevelopment) District (Proposed Maplewood Bowl Redevelopment Project) Schedule of Events Date Event Responsible Party April 2015 Evaluate Developer information, complete analysis and draft TIF Plan Springsted April – May 2015 Completion of Blight Study Blight Consultant April – May 2015 Drafting of the Contract for Private Development City, Attorney Creation of TIF District Prior to Thursday, April 9 County Commissioner receives Notification Letter (at least 30 days prior to publication of public hearing notice) Springsted Monday, April 13 City Council adopts resolution calling for Public Hearing City, Attorney, and Springsted Prior to Wednesday, April 22, 2015 County and School District receive impact letters & draft TIF plan (at least 30 days prior to public hearing) Springsted Tuesday, May 5, 2015 City Planning Commission reviews TIF documents City, Attorney, and Springsted Wednesday, May 13, 2015 Deadline: May 6 Publication of notice of public hearing in the Ramsey County - Maplewood Review (10-30 days prior to public hearing) Springsted Wednesday, May 13, 2015 Housing and Economic Development Commission reviews TIF documents Springsted Tuesday, May 26, 2015 at 7:00 pm City Council holds public hearing, and adopts resolution establishing TIF District City, Attorney, and Springsted Tuesday, May 26, 2015 Review and approval of Contract for Private Development City, Attorney, Springsted After Public Hearing State filing and request for county certification Springsted J3, Attachment 2 Packet Page Number 143 of 153 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, City Engineer / Public Works Director Alan Kantrud, City Attorney Steve Lukin, Fire Chief DATE: April 20, 2015 SUBJECT: East Metro Public Safety Training Center, City Project 09-09, Approval of Resolution Awarding Contract for Completion of Burn Room Thermal Liner Introduction The council will consider approval of the attached resolution awarding a contract to Janhke & Sons Construction, Inc. (DBA WHP Trainingtowers) in the amount of $108,553 for completion of the Burn Room Thermal Liner systems as part of the East Metro Public Safety Training Center, City Project 09-09. Discussion During the initial Phase 1 work on the East Metro Public Safety Training Center the City solicited bids for and awarded a contract for installation of a thermal liner system to protect structural walls in the training buildings during live burn training activities. Expansion of the commercial wing on the tower building is nearly complete and is ready for additional burn rooms to be lined with the same thermal liner system. The thermal liner is required for protection of the structural walls in the burn building and training tower where live burn training will be conducted. During solicitation of bids for the initial liner work in 2014, only one bid was received and the contract was awarded to Janhke & Sons Construction, Inc. (DBA WHP Trainingtowers). The additional liner installation is required to be the same material and also utilize the same installation methods thus according to the City Attorney a bidding process is not required for this additional work and additional reasoning is supplied in the attached Resolution consistent with the sole- provider exception to Minn. Stat. 471.345. The City obtained a proposal from WHP Trainingtowers dated February 4, 2015, and has determined that the proposal meets the requirements of the project and is within the engineer’s estimate as summarized below. Company Cost WHP Trainingtowers Proposal $108,553 Engineer’s Estimate $150,000 The overall performance of WHP during the initial work, including workmanship and conformance to the project schedule, met the project Steering Committee’s expectations and provisions of the previous contract. K1 Packet Page Number 144 of 153 Budget Impact The original budget adopted in May 2012 for this Phase 1 project was $4.335 million. Since that time additional SPRWS funding and MnDOT signal contributions total $208,900. The revised financing plan has been amended to reflect the 2014 additional bonding bill allocation of $1.65 million of which a portion is for the remaining Phase 1 commercial wing of the burn tower and additional burn liner. The costs associated with this Thermal Liner contract are estimate to be $108,553. This cost is within the budgeted amount for this work. Therefore, no budget adjustment is required at this time. Recommendation It is recommended that the council approve the attached resolution awarding a contract to Janhke & Sons Construction, Inc. (DBA WHP Trainingtowers) in the amount of $108,553 for completion of the Burn Room Thermal Liner systems as part of the East Metro Public Safety Training Center, City Project 09-09. Attachments 1. Resolution Authorizing Award of Contract (DBA WHP Trainingtowers) K1 Packet Page Number 145 of 153 RESOLUTION AWARDING CONTRACT WHEREAS, WHP Trainingtowers submitted bid pricing for additional liner material necessary to accommodate the commercial wing of the burn tower for the East Metro Public Safety Training Center, and WHEREAS, during the initial bidding process for the liner in the burn building (as part of an earlier phase), only one contractor responded to the request for a calcium silicate based liner system. WHP Trainingtowers was that contractor and they were able to fully meet the requirements of the specifications, and WHEREAS, during the original bidding process for the liner in the burn building, the member departments had the option to select two different liner types (different strength and temperature ratings), one for the gas burn prop areas and one for the Class A burn areas. The department s chose to use a single system instead of two different strength/temperature ratings, in part to avoid the potential for members replacing damaged panels with the wrong temperature rating in a given area. In addition, the single type allows consistency with a full 15-year warranty on the liner throughout the facility, and WHEREAS, the facility needs to maintain excess liner material on hand and be able to maintain the system with staff from the member departments. Having a single system is critical for having consistency in replacement of damaged panels when considering there are multiple departments who are members of the facility and who may be completing maintenance on the liner panels, and WHEREAS, the mounting hardware is part of a system and is unique to each manufacture's product. When damaged panels need to be replaced, the panels need to be the same material to maintain the integrity of the system and the 15-year warranty provided by the manufacturer, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that Jahnke & Sons Construction (DBA WHP Trainingtowers) is the sole source manufacturer and installer of the thermal liner system used at the East Metro Public Safety Training Center for the 2015 Burn Room Thermal Liner project – City Project 09-09, and the mayor and city manager are hereby authorized and directed to enter into a contract with said contractor for and on behalf of the city in the amount of $108,553.00. Adopted by the council on this 27th day of April 2015. K1, Attachment 1 Packet Page Number 146 of 153 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, City Engineer/ Public Works Director Steven Love, Assistant City Engineer Jon Jarosch, Civil Engineer II DATE: April 17, 2015 SUBJECT: Resolution Receiving Bids and Awarding Construction Contract, Gladstone Improvements Phase 2, City Project 14-01 Introduction Final plans and specifications for the above referenced project have been completed and were advertised for bids. The bid opening was held at 10:00 a.m. on Friday, March 20, 2015. The City Council will consider receiving the bids and awarding a construction contract. Background Throughout 2013, city staff and a proposed developer of the Maplewood Bowl Site worked on an application to the Metropolitan Council for available grant dollars. The city was officially awarded $1.9 million from the Metropolitan Council. Of this award, $900,000 is planned for infrastructure improvements along Frost Avenue/English Street. The feasibility report was ordered at the May 12, 2014, City Council meeting. On June 9, 2014 the feasibility report was accepted and authorization was given to proceed with the preparation of plans and specifications. Drawing cues from the Gladstone Neighborhood Master Plan, the second phase of Gladstone is proposed to include improvements along Frost Avenue from Phalen Place (the terminus of Phase I) and extend easterly to the roundabout at English Street. The improvements will include the burial of power lines, streetscaping (similar to what was installed on Frost Avenue during Phase 1), pavement replacement and reconditioning, sidewalks, trails, new stormwater initiatives, Gladstone Savanna and Flicek Park enhancements, and utility improvements. A mill and overlay of English Street from the Gateway Trail to Ripley Avenue is also included in this project. A copy of the plans is available in the office of the City Engineer. If approved, it is anticipated that construction would begin in May of 2015 and be completed in the fall 2015. Discussion Public Outreach The general concept of Gladstone Phase 2 was presented to city boards and commissions for input in 2014. The boards and commissions were generally pleased with the design concept. They also provided very useful input that staff and the consultant have incorporated into the final design. K2 Packet Page Number 147 of 153 An informational neighborhood meeting was held with area property owners on October 7, 2014 to discuss the general design concept and receive input on the proposed project. This meeting resulted in a number of changes to the final design to better fit the needs of the area. A plan review open house was held on February 4, 2015. At this meeting, area property owners were able to view the plans and provide feedback on the final design. City staff has also been available to property owners to answer questions regarding the project by phone, email, and individual meetings. A number of mailings have also been sent to area residents explaining the project and soliciting feedback. Award of Construction Contract Final plans and specifications for the Gladstone Improvements Phase 2 were approved and authorization given to advertise for sealed bids on February 23, 2015. Bids were received, opened and read on March 20, 2015. Two valid bids were received and tabulated. A summary of the bids is shown in Exhibit 1. Both bids have been checked and tabulated for accuracy. Analysis of Bids The Engineer’s Estimate for the project Base Bid is $2,289,857.50. As seen below, the low bid from Park Construction Company of $2,253,133.30 is approximately 1.6% less than the engineer’s estimate. Any combination of bid alternates plus base bid resulted in Park Construction Company being the lowest overall bidder. Therefore, only Park Construction Company’s bids were analyzed during the determination of which bid alternates should be awarded. Park Construction Company’s bid for Bid Alternate 1 came in 47.5% higher than the Engineer’s estimate. As such, it is not recommended that Bid Alternate 1 be awarded at this time. Bid Alternate 1 included a replacement of the parking lot at Flicek Park, along with the replacement of the existing baseball field with a soccer field. Despite the bid coming in slightly under the Engineer’s estimate for Bid Alternate 2, staff is not recommending awarding Bid Alternate 2. Subsequent to the project being sent out for bids, it was determined that the crossing at Atlantic Street would be redundant and not cost-effective given the dedicated pedestrian crossings proposed at English Street and near the east end of Flicek Park. Park Construction Company’s bid for Bid Alternate 3 came in $13,799.30 over the Engineer’s estimate at $130,160.30. Staff finds this bid reasonable for the proposed work and is recommending awarding Bid Alternate 3. Bid Alternate 3 represents a significant amount of plantings within the Gladstone Savanna. K2 Packet Page Number 148 of 153 BID TABULATION – EXHIBIT 1 Contractor Base Bid Bid Alternate 1 Flicek Park Bid Alternate 2 Atlantic Street Crosswalk Bid Alternate 3 Gladstone Savanna Plantings 1 PARK CONSTRUCTION COMPANY $2,253,133.30 $325,737.25 $37,979.50 $130,160.30 2 T.A. SCHIFSKY AND SONS, INC. $2,499,684.80 $246,519.04 $52,555.00 $135,340.00 ENGINEER’S ESTIMATE $2,289,857.50 $220,827.00 $41,575.00 $116,361.00 The combination of the Base Bid and Bid Alternate 3 from Park Construction Company results in a total proposed contract amount of $2,383,293.60. For reference, the Engineer’s estimate for the Base bid and Bid Alternate 3 is $2,406,218.50. The City has worked successfully with Park Construction Company in the past; most recently as a subcontractor on the Arkwright-Sunrise Area Improvement project. Budget Impact The total project budget was approved at the June 9, 2014 City Council meeting in the amount of $3,425,000. No changes to the total project budget are recommended at this time. The amounts dedicated from each funding source have been adjusted to reflect additional grant monies received as well as to better reflect the final improvement plan (shown below). It should be noted that no assessments are proposed as part of this project. The following is the proposed financing plan: Funding Source Amount Metropolitan Council Grant (LCDA) $ 900,000 Ramsey County CDB Grant $ 250,000 MCES I&I Grant $ 25,000 Sanitary Sewer Fund $ 121,500 Environmental Utility Fund $ 285,000 St. Paul WAC Fund $ 109,500 Park Development Fund $ 235,000 Street Light Utility Fund $ 564,000 Developer Contributions $ 155,000 T.I.F. $ 351,000 Street Reconstruction Bonds $ 429,000 Total $3,425,000 K2 Packet Page Number 149 of 153 Recommendation It is recommended that the City Council approve the attached Resolution Receiving Bids and Awarding Construction Contract, Gladstone Improvements Phase 2, City Project 14-01 to Park Construction Company. Attachments 1. Resolution: Award of Bid 2. Location Map K2 Packet Page Number 150 of 153 RESOLUTION RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Park Construction Company for the Base Bid + Bid Alternate 3 in the amount of $2,383,293.60 is the lowest responsible bid for the construction of Gladstone Improvements Phase 2, City Project 14-01, and the mayor and city manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as shown below. Funding Source Amount Metropolitan Council Grant (LCDA) $ 900,000 Ramsey County CDB Grant $ 250,000 MCES I&I Grant $ 25,000 Sanitary Sewer Fund $ 121,500 Environmental Utility Fund $ 285,000 St. Paul WAC Fund $ 109,500 Park Development Fund $ 235,000 Street Light Utility Fund $ 564,000 Developer Contributions $ 155,000 T.I.F. $ 351,000 Street Construction Bonds $ 429,000 Total $3,425,000 Adopted by the council on this 27th day of April 2015. K2, Attachment 1 Packet Page Number 151 of 153 PROJECT LOCATION PROJECT LOCATION MAP GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 EXHIBIT 1 K2, Attachment 2 Packet Page Number 152 of 153 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: April 21, 2015 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. May 4th , 4:00 – 6:30 pm Workshop – Council Staff Retreat, Part 2 at Gladstone Fire Station 2. May 11th Workshop – 2014 Audit Report; MCC Asset Management Plan; Discussion/Consideration of Council/Employee Solicitation Policy 3. May 26th Meeting date changed from May 25th for Memorial Day Holiday Workshop – Business Outreach Plan City Council Meeting – Gas Franchise Fee Ordinance Budget Impact None. Recommendation No action required. Attachments None. M1 Packet Page Number 153 of 153