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Home My WebLink About2015 04-13 City Council Meeting PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, April 13, 2015 City Hall, Council Chambers Meeting No. 07-15 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of March 23, 2015 City Council Special Meeting Minutes 2. Approval of March 23, 2015 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Public Swearing-In of New Maplewood Police Officer Jared Peterson (No Report) 2. Approval of the 2014 Parks and Recreation Commission Annual Report 3. Recognition of Terra General Contractors for Project of the Year Award for the Maplewood Fire Department South Station 4. Approval of Proclamation for Earth Day 2015 5. Approval of Resolution Honoring the Dedication and Service of the Ramsey County Emergency Communications Center Personnel G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Resolution for Final Payment and Acceptance of Project, Police Department Expansion Project – Phase 3 3. Approval to Purchase Additional Security System Hardware 4. Approval to Purchase Council Chambers Camera System 5. Approval of a Conditional Use Permit Review, T-Mobile Cellular Telephone Tower and Greenhouse at Harmony Learning Center, 1961 County Road C East 6. Approval of Purchase for 2015/16 Road Salt 7. Approval of Consulting Contract with Carey Communications 8. Approval of a Resolution Identifying the Support for CDBG Funding and Authorizing an Application for Grant Funds – Gladstone Improvements – Phase 2 H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Approval of Purchase Agreement on Van Dyke Property (No Report) a) Intent to Close Meeting (§13D.05 subd. 3c) 2. Approval of a Conditional Use Permit, Lot Division and Design Review, Villages at Frost- English, 1955 English Street North 3. Approval to Proceed with Preliminary Design Work, Fire Stations Remodeling Improvements, City Project 15-05 4. Approval of Resolution in Support of the Permanent Retirement of Maplewood Police Department Badge #357 Belonging to Sergeant Joseph Bergeron 5. Consideration of Secondhand Dealer License – Hans Lindstrom K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update 2. Status Report, Legal Files – City Attorney Alan Kantrud (No Report) a) Intent to Close Meeting (13D.05 subd. 3b) N. COUNCIL PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. E1 March 23, 2015 Special City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL SPECIAL CITY COUNCIL MEETING 6:00 P.M. Tuesday, March 23, 2015 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:02 p.m. by Mayor Slawik B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following item was pulled from the agenda: E1. d. Law Enforcement Labor Services, Inc., Local 153 Police Officers Councilmember Koppen moved to approve the agenda as amended. Seconded by Councilmember Cardinal Ayes – All The motion passed. E. NEW BUSINESS 1. Discussion of Status of Labor Contract Negotiations - Intent to Close Meeting (§13D.03) a. A.F.S.C.M.E., Council No.5, Local 2725 b. The Metro Supervisory Group (MSA) c. Maplewood Confidential & Supervisory Group (MCSA) Assistant City Manager/Human Resource Director Funk stated that the purpose of the closed session is to discuss the status of Labor Contract Negotiations. Those present for the closed session were all member of the City Council, City Manager Coleman, Assistant City Manager/Human Resource Director Funk, Finance Director Bauman and City Clerk Haag. Councilmember Cardinal moved to go into closed session at 6:05 p.m. for the purpose of discussing contract negotiations. Packet Page Number 1 of 129 E1 March 23, 2015 Special City Council Meeting Minutes 2 Seconded by Councilmember Koppen Ayes – All The motion passed. Mayor Slawik reopened the council meeting at 6:44 p.m. Assistant City Manager/Human Resource Director Funk gave a summary of the closed session and requested the council approve the A.F.S.C.M.E., Council No.5, Local 2725; the Metro Supervisory Group (MSA); and the Maplewood Confidential & Supervisory Group (MCSA) contracts. Councilmember Abrams moved to approve the A.F.S.C.M.E., Council No.5, Local 2725; the Metro Supervisory Group (MSA); and the Maplewood Confidential & Supervisory Group (MCSA) Contracts. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:46 p.m. Packet Page Number 2 of 129 E2 March 23, 2015 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, March 23, 2015 Council Chambers, City Hall Meeting No. 06-15 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:04 p.m. by Mayor Slawik. Mayor Slawik spoke about the Bill that is going through the House of Representatives, sponsored by Representative Leon Lillie and a Senate Bill sponsored Senator Chuck Wiger to name a portion of Highway 36 in memory of Sergeant Joseph Bergeron. Police Chief Schnell gave additional information. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Absent Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: N2 City Clean Up N3 Planning Commission Report N4 Ambassador to Laos N5 TAB Report Councilmember Koppen moved to approve the agenda as amended. Seconded by Councilmember Cardinal Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of March 9, 2015 City Council Workshop Minutes Councilmember Juenemann moved to approve the March 9, 2015 City Council Workshop Minutes as submitted. Seconded by Councilmember Cardinal Ayes – All The motion passed. Packet Page Number 3 of 129 E2 March 23, 2015 City Council Meeting Minutes 2 2. Approval of March 9, 2015 City Council Meeting Minutes Councilmember Koppen moved to approve the March 9, 2015 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Approval of the 2014 Heritage Preservation Commission Annual Report Frank Gilbertson, Heritage Preservation Commissioner gave the 2014 HPC Annual Report. Councilmember Juenemann moved to approve the 2014 Heritage Preservation Commission Annual Report. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of Proclamation to Establish September 29, 2015 as the Maplewood Day Without Violence Mikel J. McLaughlin addressed the council and gave the report. Mayor Slawik read the proclamation. Councilmember Juenemann moved to approve the Proclamation to Establish September 29, 2015 at the Maplewood Day Without Violence. PROCLAMATION Whereas: Maplewood does not have a day to commemorate and encourage non- violence; and Whereas: Other cities have established days/weeks to celebrate non-violence; and Whereas: Maplewood values and strives for neighborhoods free from the harmful effects of violence; and Whereas: Maplewood prides itself on being a leader and example to other communities; and Whereas: Day Without Violence is committed to having each city within Minnesota proclaim a citywide day without violence on September 29th; and Whereas: Day Without Violence is committed to having each state proclaim a Packet Page Number 4 of 129 E2 March 23, 2015 City Council Meeting Minutes 3 statewide day without violence on or about September 30th; and Whereas: Day Without Violence is committed to having the United States proclaim a nationwide day without violence on October 1st, to be known as the National Day Without Violence; and Whereas: Minnesota, along with the rest of these United States, can join with other nations to celebrate, on October 2nd, the United Nations International Day of Non- Violence. Now, Therefore, I, Nora Slawik, Mayor of Maplewood, do hereby proclaim Tuesday, September 29th, 2015, as the: Maplewood Day Without Violence Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of Proclamation for 2015 Mayors’ Day of Recognition for National Service Rachel Laurie, Director of the Greater Twin Cities Senior Volunteer Program addressed the council and gave the report. Mayor Slawik read the proclamation. Councilmember Juenemann moved to approve the Proclamation for 2015 Mayors’ Day of Recognition for National Service. Proclamation WHEREAS, service to others is a hallmark of the American character, and central to how we meet our challenges; and WHEREAS, the nation’s mayors are increasingly turning to national service and volunteerism as a cost‐effective strategy to meet city needs; and WHEREAS, national service participants address the most pressing challenges facing our cities, from educating students for the jobs of the 21st century and supporting veterans and military families to providing health services and helping communities recover from natural disasters; and WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and WHEREAS, national service participants serve in more than 60,000 locations across the country, bolstering the civic, neighborhood, and faith‐based organizations that are so vital to our economic and social well‐being; and WHEREAS, national service participants increase the impact of the organizations they serve with, both through their direct service and by recruiting and managing millions of additional volunteers; and WHEREAS, national service represents a unique public‐private partnership that invests in community solutions and leverages non‐federal Packet Page Number 5 of 129 E2 March 23, 2015 City Council Meeting Minutes 4 resources to strengthen community impact and increase the return on taxpayer dollars; and WHEREAS, national service participants demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment that remains with them in their future endeavors; and WHEREAS, the Corporation for National and Community Service shares a priority with mayors nationwide to engage citizens, improve lives, and strengthen communities; and is joining with the National League of Cities, City of Service, and mayors across the country to recognize the impact of service on the Mayors Day of Recognition for National Service on April 7, 2015. THEREFORE, BE IT RESOLVED that I, Nora Slawik, Mayor of Maplewood, Minnesota do hereby proclaim April 7, 2015, as National Service Recognition Day, and encourage residents to recognize the positive impact of national service in our city; to thank those who serve; and to find ways to give back to their communities. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval of Proclaiming Arbor Day Natural Resources Coordinator Gaynor gave the staff report and read the proclamation. Councilmember Juenemann moved to approve the Proclamation Proclaiming May 26, 2015 as Arbor Day in Maplewood. ARBOR DAY PROCLAMATION Whereas, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and Whereas, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and Whereas, Arbor Day is now observed throughout the nation and the world, and Whereas, trees can reduce the erosion of topsoil by wind and water, cut heating and cooling costs, moderate temperatures, clean the air, produce oxygen and provide habitat for wildlife, and Whereas, trees are a renewable resource giving us paper, wood for homes, fuel for fires, and countless other wood products, and Whereas, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and Whereas, trees are a source of joy and beauty, Packet Page Number 6 of 129 E2 March 23, 2015 City Council Meeting Minutes 5 Now, Therefore, Be It Resolved That, May 16, 2015, is hereby designated Arbor Day in the City of Maplewood. Further, all citizens are encouraged to celebrate Arbor Day and support efforts to protect our trees and woodlands. Seconded by Councilmember Koppen Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Koppen moved to approve consent agenda items G1-G8. Seconded by Councilmember Cardinal Ayes – All The motion passed. 1. Approval of Claims Councilmember Koppen moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 300,019.96 Checks # 94626 thru # 94685 dated 03/03/15 thru 03/10/15 $ 1,447,938.31 Disbursements via debits to checking account dated 03/02/15 thru 03/06/15 $ 455,805.41 Checks #94686 thru #94730 dated 03/17/15 $ 286,901.28 Disbursements via debits to checking account dated 03/09/15 thru 03/13/15 $ 2,490,664.96 Total Accounts Payable PAYROLL $ 546,724.18 Payroll Checks and Direct Deposits dated 03/13/15 $ 640.00 Payroll Deduction check # 9994478 thru #9994479 dated 03/13/15 $ 547,364.18 Total Payroll $ 3,038,029.14 GRAND TOTAL Seconded by Councilmember Cardinal Ayes – All The motion passed. Packet Page Number 7 of 129 E2 March 23, 2015 City Council Meeting Minutes 6 2. Approval of a Final Plat, Sherwood Parkview, 2240 Hazelwood Street North Councilmember Koppen moved to approve the Shorewood Parkview final plat located at 2240 Hazelwood Street North. Subject to the following conditions which were applied to the preliminary plat approval: 1. Comply with the conditions of approval in the updated engineering report by Jon Jarosch, Maplewood Staff Engineer, dated March 11, 2015. 2. Comply with the conditions of approval in the Environmental Review by Shann Finwall dated January 9, 2015. 3. Before the city can sign the final plat, the existing home, garage and shed shall be removed. Seconded by Councilmember Cardinal Ayes – All The motion passed. 3. Approval of a Conditional Use Permit Review, CarMax, Mogren Retail Addition Councilmember Koppen moved to approve to review the Conditional Use Permit for CarMax and the Mogren Retail Addition unit development again in one year. Seconded by Councilmember Cardinal Ayes – All The motion passed. 4. Approval to Authorize Ramsey County to Perform 2015 Street Striping Councilmember Koppen moved to approve Ramsey County to perform city pavement striping needs in an amount not to exceed $26,000 utilizing existing general fund allocations within the Public Works operating budget. Seconded by Councilmember Cardinal Ayes – All The motion passed. 5. Authorize Purchase of Bituminous Materials for 2015 Councilmember Koppen moved to approve to purchase bituminous materials in an amount up to $60,000 from T.A. Shifsky and Sons. Seconded by Councilmember Cardinal Ayes – All The motion passed. 6. Approve Emergency Generator Replacement Purchase for the 1902 Building Packet Page Number 8 of 129 E2 March 23, 2015 City Council Meeting Minutes 7 Councilmember Koppen moved to approve the purchase of the 85kW emergency backup generator from Cummins NPower in the amount of $25,681. Seconded by Councilmember Cardinal Ayes – All The motion passed. 7. Approval of a Temporary Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary Councilmember Koppen moved to approve the Temporary Gambling Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street to be used from May 15, 2015 to Mary 17, 2015. Seconded by Councilmember Cardinal Ayes – All The motion passed. 8. Access to Criminal Justice Data Networks and E-Charging a. Approval of Resolution - State of Minnesota Joint Powers Agreements with the City of Maplewood on Behalf of its City Attorney b. Approval of Court Data Services Amendment to CJDN Subscriber Agreement c. Approval of State of Minnesota Joint Powers Agreement with the Criminal Justice Agency Councilmember Koppen moved to approve the Resolution- State of Minnesota Joint Powers Agreements with the City of Maplewood on Behalf of its City Attorney. Resolution 15-3-1186 APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF MAPLEWOOD ON BEHALF OF ITS CITY ATTORNEY WHEREAS, the City of Maplewood on behalf of its Prosecuting Attorney desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the City is eligible. The Joint Powers Agreement further provide the City with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the City to pay the costs for the network connection. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Maplewood on behalf of its Prosecuting Attorney, are hereby approved. Copies of the Joint Powers Agreement is attached to this Resolution and made a part of it. Packet Page Number 9 of 129 E2 March 23, 2015 City Council Meeting Minutes 8 2. That the Maplewood City Prosecutor, Elliott B. Knetsch, or his or her successor, is designated the Authorized Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Henry A. Schaeffer is appointed as the Authorized Representative’s designee. 3. That Nora Slawik, the Mayor for the City of Maplewood and Melinda Coleman, the City Manager, are authorized to sign the State of Minnesota Joint Powers Agreements. Seconded by Councilmember Cardinal Ayes – All The motion passed. Councilmember Koppen moved to approve the Court Data Services Amendment to CJDN Subscriber Agreement. Seconded by Councilmember Cardinal Ayes – All The motion passed. Councilmember Koppen moved to approve the State of Minnesota Joint Powers Agreement with the Criminal Justice Agency. Seconded by Councilmember Cardinal Ayes – All The motion passed. H. PUBLIC HEARING 1. Approval of First Reading Amending the Ordinance Regulating On-Sale Intoxicating Liquor Licenses – Section 6-122 and Waiving Second Reading Citizen Services Director/City Clerk Haag gave the staff report. Mayor Slawik opened the public hearing. No one spoke. Mayor Slawik closed the public hearing. Councilmember Cardinal moved to approve the first reading amending the Ordinance Regulating On-Sale Intoxicating Liquor License – Section 6-122 and Waive the Second Reading. Ordinance 946 Sec. 6-122. - One license for any one person or premises; possession of interest in more than one license in off-sale. (a) No more than one off-sale intoxicating liquor license may be directly or indirectly issued under this article to any one person or for any one place in the city. Packet Page Number 10 of 129 E2 March 23, 2015 City Council Meeting Minutes 9 (b) It is unlawful for a person to knowingly have or possess a direct or indirect interest in more than one off-sale intoxicating liquor license in the city. Upon conviction therefor the city council may immediately revoke all licenses of the person. The term "interest," as used in this subsection, shall be as defined in Minn. Stats. § 340A.412, subd. 3. Seconded by Councilmember Ayes – All The motion passed. I. UNFINISHED BUSINESS None J. NEW BUSINESS 2. Reschedule May 25, 2015 City Council Meeting Citizen Services Director/City Clerk Haag gave the staff report and answered questions of the council. Councilmember Cardinal moved to approve to reschedule the May 25, 2015 City Council Meeting to Tuesday, May 26, 2015. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of an On-Sale Intoxicating Liquor License for Goodrich Golf Course Citizen Services Director/City Clerk Haag gave the staff report. Bradley Behnke, Manager of Goodrich Golf Course addressed the council Councilmember Koppen moved to approve the On-Sale Intoxicating Liquor License for Goodrich Golf Course, 1820 Van Dyke Street N. Seconded by Councilmember Cardinal Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. Bob Zick, North St. Paul Resident 2. Tim Kinley, Maplewood Resident Packet Page Number 11 of 129 E2 March 23, 2015 City Council Meeting Minutes 10 M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Coleman gave the update to the council calendar. N. COUNCIL PRESENTATIONS 1. Review of City Manager Goals and Expectations for 2015 Mayor Slawik gave the report. City Manager Coleman gave additional information. 2. City Clean Up Councilmember Juenemann reminded residents that Saturday, April 18th is the Annual City Clean Up day at Aldrich Arena. 3. Planning Commission Report Councilmember Cardinal reported that there are a couple of openings on the Planning Commission. He then reported on the last meeting he attended. 4. Ambassador to Laos Mayor Slawik reported on a dinner she attended for the Honorable Daniel Clune, US Ambassador to Laos 5. TAB Report Mayor Slawik reported she was elected to the Executive Committee of the Metropolitan Council’s Transportation Advisory Board. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:08 p.m. Packet Page Number 12 of 129 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ron Cockriel, Chair of the Parks and Recreation Commission DATE: April 13, 2015 SUBJECT: 2014 Parks and Recreation Commission Annual Report Introduction Maplewood City Code requires the Parks and Recreation Commission to prepare an annual report for submittal to City Council. The following is a report of actions and activities of the Parks and Recreation Commission in 2014. 2014 Goals In 2014, the Parks and Recreation Commission will focus their efforts on the Parks System Master Plan. The commission will work to ensure the voices and opinions of the residents of Maplewood are one of main focal points while the plan is developed. Through the development and implementation of the Parks System Plan, the Commission believes this will accomplish many of the carryover goals. 2014 Accomplishments 1. Completion of the Parks System Master Plan. 2. Replaced playgrounds at Timer and Robinhood Parks 3. Worked with the Edgerton neighborhood to add a basketball court back to the site. 4. Marshland Trail Opening In addition, the Parks and Recreation Commission weighed in on: 1. General open space and nature center updates 2. County Road B Safe Routes to School Grant 3. Gladstone Phase 2 Improvements 4. Maplewood Nature Center Updates 5. Maplewood Community Center Updates 2014 Membership Review and Current Roster In 2014, Parks and Recreation Commission membership was stable throughout the year. The current Parks and Recreation Commission Members are: Name Appointed Term s Expire Rick Brandon 11/14/2013 4/30/2016 Craig Brannon 1/1/1997 4/30/2017 F2 Packet Page Number 13 of 129 Ron Cockriel 2/11/2013 4/30/2016 RJ Erhardt 4/11/2011 4/30/2015 Terri Mallet 2/11/2013 4/30/2017 Mathew Prom 4/8/2013 4/30/2015 Kim Schmidt 2/21/2007 4/30/2016 Nikki Villavicencio 10/14/2013 4/30/2017 Mike Wilde 1/14/2013 4/30/2015 2014 Review and Anticipated 2015 Development Activities The Parks and Recreation Commission worked diligently with the Parks System Plan Task Force, the City Council, residents, and City staff to complete the Parks System Master Plan. Through this process, the commissioners attended community meetings. The Commission is confident the Parks System Plan adopted by Council on January 26, 2015 is a plan representative of what the residents of this community want in their Park System. In 2015, the Commissions main goal will be to work with the City Council on the implementation of the Parks System Master Plan. The Commission will be working with staff to develop an implementation strategy to bring to Council meets the goals the residents set in the Plan. Included in this will be a prioritization strategy for improvements. Summary The Parks and Recreation Commission looks forward to serving the City of Maplewood in 2015 and providing the City Council with advice and guidance on all issues related to Parks and Recreation. Budget Impact None Recommendation Staff recommends the approval of the Parks and Recreation Commission’s 2014 Annual Report. Attachments None F2 Packet Page Number 14 of 129 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Nick Carver, Building Official DATE: April 8, 2015 SUBJECT: Recognition of Terra General Contractors for Project of the Year Award for the Maplewood Fire Department South Station Introduction The Minnesota Construction Association (MCA) choses construction projects to receive annual MCA Awards of Excellence. The new Maplewood Fire Department South Station was chosen as the winner of the “Green or Sustainable Project” category for a 2015 Award of Excellence. Discussion On September 23rd, 2013 the City of Maplewood adopted the Green Building Program and became the first city in Minnesota to adopt this International Green Construction Code (IgCC) based program. The recently completed Maplewood Fire Department South Station was not only the first building constructed under this program in Maplewood but the first in Minnesota. The contractor for the South Station was Terra General Contractors (Terra). Understanding the merits of the station’s construction, Terra submitted this project on behalf of the City of Maplewood to the Minnesota Construction Association for the “Green/Sustainable” project category. This category is for projects that promote water efficiency, energy reduction and efforts on the atmosphere. Materials and resources use, reuse of onsite materials, indoor environment, efficient use of utilities and green building cost benefit to the Owner. The City of Maplewood would like to recognize Terra General Contractors for their efforts to successfully complete the construction of the Maplewood Fire Department South Station built under the Green Building Program. Terra is more than a stakeholder, they are a contributor. Budget Impact None Recommendation No action is required. Attachment 1. International Code Council IgCC Article 2. Fire Station Features F3 Packet Page Number 15 of 129 New Police/Fire Station is the First Minnesota building Constructed Under the IgCC By Nick Reiher Officials in Maplewood, Minn., believe building with sustainability is just the right thing to do. But you have to watch out for poor imitations, said Maplewood Building Official Nick Carver, or you’ll wind up with something that will have you spending more green instead of planning for it. “There are a lot of so- called ‘green’ designs out there,” Carver said. “But they don’t really save you any energy or reduce the carbon footprint. And sometimes, they make it worse.” In fact, Carver said, you can’t really tell Maplewood’s newest fire station is the first structure in the Land of 10,000 Lakes to be built under the International Green Construction Code® (IgCC). Maybe you would notice the timed LED lights that eliminated the need for most manual light switches. But you probably wouldn’t see the solar reflective roof with 30 percent more insulation. Nor might you care about the water-saving double-flush toilets. F3, Attachment 1 Packet Page Number 16 of 129 But Carver and the other officials in the St. Paul suburb do. He said Maplewood adopted an energy efficiency and conservation plan in 2009. And when he heard the ICC was developing a green code, Carver joined a committee to help devise the revolutionary model code adopted in 2012. In turn, Maplewood officials worked with the ICC to design the Maplewood Green Building Code adopted in 2013. About that time, they knew they needed to relocate one of their fire stations to help response time. Part of the building would be used for a police substation as well for the same reason. Although the city adopted the IgCC, Carver said, the state of Minnesota hasn’t. So the city can use it only on city-funded buildings and other sites like trails. Carver said the city set up a design team, “and even before “pen hit paper, we had a f air amount of strategy sessions with the IgCC manual to let contractors know how we wanted it done.” The station they were replacing was built in the mid-1940s, Carver said, and it was losing a lot of energy, even with upgraded insulation over the years. And to their credit, the Maplewood City Council didn’t care whether the new station looked like a green building, Carver added, they just wanted to make sure it acted like one, saving as much energy and money as possible. Carver said Fire Chief Steve Lukin was a little wary at first. But now the chief extolls the wonders of the IgCC in the new station. They are especially pleased with the in-floor heat, set at 62 degrees, that not only keeps their feet warm, he said, but helps dry off the trucks faster after a run. That will help the trucks last longer and prevent slippage from any puddles. Carver and Lukin said the city still is finishing the paperwork for official accreditation. But there are plans for more green construction in Maplewood. For one, the city’s energy ordinance states that all of its facilities need to be brought up t o IgCC within 10 years. Energy-saving features such as the solar-reflective roof, increased roof insulation, updated appliances and the timed LED lighting system cost a few more bucks in the short run, Carver said. But as time goes on, he said, they know they’ll be saving energy, money and the effect on Mother Earth. “We also hope that what we do in Maplewood will set the example for businesses and others who want to build to do it the right way,” Carver said. “It’s all about raising the profile.” F3, Attachment 1 Packet Page Number 17 of 129 Maplewood Fire Department South Station Maplewood Police South Substation First Minnesota Building Constructed Under the International Green Construction Code (IgCC) Adopted by the City of Maplewood Site Features:  Transportation - Connection to City Trails / Bike Paths / Bus Routes  Rain Gardens for Storm Water Control and Filtration  Building Orientation to Maximize Passive Solar Gain  Reduced Site Maintenance  Use of Native Plantings  Solar Reflective Roof to Reduce Summer Heat Gain Building Features:  30% Increase in Roof Insulation  Strategically Located Windows for Increased Natural Light  Use of Indigenous Materials  Durable Low Maintenance Materials and Finishes  Use of Recycled Materials in New Construction  High Percentage of New Materials are Recyclable  Construction Waste Diverted from Landf ills  High Efficiency Appliances  Low VOC Paints and Sealants  Radiant Floors at Apparatus Bays  Reduced Water Use Plumbing Fixtures  High Efficiency Mechanical Systems  LED Lighting F3, Attachment 2 Packet Page Number 18 of 129 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Nick Carver, Building Official DATE: April 8, 2015 SUBJECT: Recognition of Earth Day Proclamation Introduction Earth Day is celebrated April 22nd annually and staff requests the City Council recognize the importance of this day by approving the attached proclamation. Discussion For 45 years our Nation has come together on Earth Day to appreciate and raise awareness about our environment, natural heritage, and the resources upon which generations of Americans have depended. A healthy land, clean water and air are essential to the health of our communities and wildlife. Earth Day is an opportunity to renew Maplewood’s and America’s commitment to preserving and protecting the state of our environment through community service and responsible stewardship. Budget Impact None Recommendation Staff recommends that the City Council approve the attached proclamation in recognition of Earth Day. Attachment 1. Earth Day Proclamation F4 Packet Page Number 19 of 129 Earth Day Proclamation Earth Day 2015 April 22, 2015 WHEREAS the global community now faces extraordinary challenges, such as global health issues, food and water shortages, and economic struggles; and WHEREAS all people, regardless of race, gender, income, or geography, have a moral right to a healthy, sustainable environment with economic growth; and WHEREAS it is understood that the citizens of the global community must step forward and take action to create a green economy to combat the aforementioned global challenges; and WHEREAS a green economy can be achieved on the individual level through educational efforts, public policy, and consumer activism campaigns; and WHEREAS it is necessary to broaden and diversify this global movement to achieve maximum success; and WHEREAS Earth Day is the beginning of a new year for environmental stewardship commitments, to implement sustainability efforts and commit to an Earth Day resolution(s); and FURTHERMORE, let it be known that the city of Maplewood, Minnesota hereby encourages its residents, businesses and institutions to use EARTH DAY to celebrate the Earth and commit to building a sustainable and green economy; NOW THEREFORE LET IT BE RESOLVED, the city of Maplewood, Minnesota hereby pledges this Earth Day, April 22, 2015, to support green economy initiatives in Maplewood, Minnesota and to encourage others to undertake similar actions. Nora Slawik, Mayor Kathleen Juenemann, Councilmember Marylee Abrams, Councilmember Marvin Koppen, Councilmember Robert Cardinal, Councilmember F4, Attachment 1 Packet Page Number 20 of 129 F5 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Chief of Police; Steve Lukin, Fire Chief DATE: April 2, 2015 SUBJECT: Approval of Resolution Honoring the Dedication and Service of Ramsey County Emergency Communications Center Personnel. Introduction The recent successful implementation of a new state of the art Computer Aided Dispatch system by the Ramsey County Emergency Communication Center is deserving of recognition. In addition, it is fitting that the recognition occurs in conjunction with National Public Safety Telecommunicators Week, April 12 – 18, 2015. Background On behalf of the City of Maplewood, each of you, Ramsey County Emergency Communications Center (ECC) personnel, process thousands of calls for service. These calls are often under the most trying of circumstances, but are handled with professionalism and efficiency. Ramsey County ECC personnel are a critical component to the delivery of Police, Fire, and Emergency Medical personnel. These dispatchers and telecommunicators are unsung heroes operating behind the scene while playing the critical role of getting the right resources deployed as quickly as possible. The recent successful implementation of a new state of the art Computer Aided Dispatch system by the Ramsey County Emergency Communication Center was a massive undertaking, which cost millions of dollars and years of planning. While this new system is far more technologically advanced, the essential component of any dispatch remains the people. We believe the Ramsey County Emergency Communications Center employs among the best people resources in the nation. Budget Impact No adverse budgetary impact. Recommendation It is recommended that the City Council approve the attached Resolution honoring the dedication and service of Ramsey County Emergency Communications Center personnel. Attachments 1. Resolution Packet Page Number 21 of 129 Resolution Honoring the Dedication & Service of Ramsey County Emergency Communications Center Personnel WHEREAS, Sunday, April 12, 2015 through Saturday, April 18, 2015 is “National Public Safety Telecommunicators Week 2015”; and WHEREAS, the Ramsey County Emergency Communication Center provides public safety dispatching services for Maplewood and nearly all communities within Ramsey County; and WHEREAS, the safety and welfare of those who live, work and visit the City of Maplewood is enhanced by effective deployment of the City’s Police, Fire, and Emergency Medical Services personnel; and WHEREAS, the Ramsey County Emergency Communications Center, with the effort of its entire staff, effectively launched an upgraded and far more advanced “Computer Aided Dispatch” system; and WHEREAS, the City of Maplewood recognizes all Emergency Communications Center staff as critical and essential partners to our police officers, firefighters, and paramedical staff. NOW, THEREFORE, BE IT RESOLVED, that the Maplewood City Council expresses gratitude to each and every Ramsey County Emergency Communications Center staff member for exceptional and committed service to the people of Maplewood. Adopted this 13th day of April, 2015, _______________________________ Nora Slawik, Mayor Attest: ____________________________ Karen Haag, City Clerk F5, Attachment 1 Packet Page Number 22 of 129 TO:Melinda Coleman, City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 85,779.29$ Checks # 94731 thru # 94760 dated 03/16/15 thru 03/24/15 516,015.37$ Disbursements via debits to checking account dated 03/16/15 thru 03/20/15 600,058.69$ Checks # 94762 thru # 94814 dated 03/24/15 thru 03/31/15 311,631.04$ Disbursements via debits to checking account dated 03/23/15 thru 03/27/15 393,858.63$ Checks # 94815 thru # 94853 dated 03/31/15 thru 04/07/15 1,695,852.15$ Disbursements via debits to checking account dated 03/30/15 thru 04/03/15 3,603,195.17$ Total Accounts Payable 524,049.79$ Payroll Checks and Direct Deposits dated 03/27/15 999.75$ Payroll Deduction check # 9994500 thru # 9994502 dated 03/27/15 525,049.54$ Total Payroll 4,128,244.71$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM April 8, 2015 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Packet Page Number 23 of 129 Check Description Amount 94731 03276 MWCG LUNCHEON 20.00 94732 05324 RETAINER FEE/ADD'L WORK - FEB 1,250.00 94733 01973 CAR WASHES AT FREEDOM - FEB 26.13 94734 00585 NET BILLABLE TICKETS - FEB 162.40 94735 05311 BASKETBALL OFFICIALS 3/7 & 3/8 1,528.00 94736 01337 911 DISPATCH SERVICES - FEB 30,453.91 01337 CAD SERVICES - FEB 5,824.07 01337 FLEET SUPPORT FEE - FEB 458.64 01337 FLEET SUPPORT FEE - FEB 418.08 94737 04943 REIMB ITEMS FOR CONNIE RETIREMENT 100.00 94738 05488 MONTHLY PREMIUM-LIFE,LTD,STD-FEB 7,432.59 94739 05305 CONTRACT 500-0264726 377.80 05305 CONTRACT 500-0264717 286.80 05305 CONTRACT 500-0264705 62.18 94740 01190 ELECTRIC UTILITY 3,247.46 01190 ELECTRIC & GAS UTILITY 477.54 01190 FIRE SIRENS 51.38 94741 05473 GEMINI BALLISTIC II/SPIKE 2 COMBO K9 992.00 94742 04851 LICENSING TO PLAY MUSIC AT MCC 335.00 94743 00207 REPAIRS MADE TO UNIT #530 3,940.76 94744 03874 CHANGE LOCK RECEIPTION AREA 64.00 94745 05508 OFFICIAL FOR BASKETBALL GAMES 120.00 94746 05372 UTILITIES FIRE TRAINING CENTER 2,166.93 94747 04846 MEDICAL SUPPLIES 268.25 94748 00713 PATCHES FOR RESERVES 816.83 94749 00891 MEMBERSHIP DUES M FUNK 45.00 94750 00942 JANITORIAL SERVICES - MARCH 2,776.00 94751 05501 INTERPRETING SRVS PLUS RUSH FEE 377.50 94752 01111 APX 6000 PORTABLE RAIDO 11,603.25 94753 05503 AUDIO TRANSCRIPTION 3,605.41 94754 01175 MONTHLY UTILITIES - FEBRUARY 2,431.08 01175 FIBER OPTIC ACCESS CHG - MARCH 1,110.00 94755 00001 REFUND N ARVIDSON TRANS MEDIC 86.44 94756 01359 VEHICLE WASHES - FEB 50.36 94757 01669 FORFEITED VEHICLE TOWING 70.00 01669 FORFEITED VEHICLE TOWING 50.00 94758 05039 ENROLLMENT FEE D BUSACK 425.00 94759 04179 PROGRAM DISPLAY SIGN MCC - FEB 325.00 94760 01876 EEDD ORG STUDY 1,942.50 85,778.2930Checks in this report. 03/24/2015 VISUAL IMAGE PROMOTIONS 03/24/2015 WHAT WORKS INC 03/24/2015 TWIN CITIES TRANSPORT & 03/24/2015 TWIN CITIES TRANSPORT & 03/24/2015 UNIVERSITY OF LOUISVILLE 03/24/2015 CITY OF NORTH ST PAUL 03/24/2015 ONE TIME VENDOR 03/24/2015 REGAL AUTO WASH BILLING 03/24/2015 MOTOROLA, INC 03/24/2015 NET TRANSCRIPTS, INC. 03/24/2015 CITY OF NORTH ST PAUL 03/24/2015 M A M A 03/24/2015 MARSDEN BLDG MAINTENANCE CO 03/24/2015 MIDWEST LANGUAGE SERVICES, INC 03/24/2015 FERRELLGAS 03/24/2015 HEALTHEAST 03/24/2015 I T L PATCH COMPANY INC 03/24/2015 BOYER TRUCKS INC 03/24/2015 COMMERCIAL FURNITURE SERVICES 03/24/2015 KYLE COOPER 03/24/2015 XCEL ENERGY 03/24/2015 ARMOR EXPRESS 03/24/2015 B M I GENERAL LICENSING 03/24/2015 TOSHIBA FINANCIAL SERVICES 03/24/2015 XCEL ENERGY 03/24/2015 XCEL ENERGY 03/24/2015 SUN LIFE FINANCIAL 03/24/2015 TOSHIBA FINANCIAL SERVICES 03/24/2015 TOSHIBA FINANCIAL SERVICES 03/24/2015 RAMSEY COUNTY-PROP REC & REV 03/24/2015 RAMSEY COUNTY-PROP REC & REV 03/24/2015 JOE RUEB 03/24/2015 WILLIE MCCRAY 03/24/2015 RAMSEY COUNTY-PROP REC & REV 03/24/2015 RAMSEY COUNTY-PROP REC & REV 03/24/2015 CHRISTIE BERNARDY 03/24/2015 ERICKSON OIL PRODUCTS INC 03/24/2015 GOPHER STATE ONE-CALL Check Register City of Maplewood 03/19/2015 Date Vendor 03/16/2015 MN WOMEN IN CITY GOVERNMENT G1, Attachments Packet Page Number 24 of 129 Settlement Date Payee Description Amount 3/16/2015 MN State Treasurer Drivers License/Deputy Registrar 97,812.44 3/16/2015 VANCO Billing fee 157.85 3/16/2015 U.S. Treasurer Federal Payroll Tax 101,067.64 3/16/2015 P.E.R.A.P.E.R.A.98,922.99 3/16/2015 ICMA (Vantagepointe)Retiree Health Savings 7,925.66 3/17/2015 MN State Treasurer Drivers License/Deputy Registrar 26,648.72 3/17/2015 MidAmerica HRA Flex plan 14,720.90 3/17/2015 MN State Treasurer State Payroll Tax 19,946.56 3/17/2015 Labor Unions Union Dues 2,182.27 3/18/2015 MN State Treasurer Drivers License/Deputy Registrar 20,455.22 3/18/2015 Delta Dental Dental Premium 1,921.91 3/19/2015 MN State Treasurer Drivers License/Deputy Registrar 57,896.70 3/19/2015 MN Dept of Revenue Sales Tax 9,625.00 3/20/2015 MN State Treasurer Drivers License/Deputy Registrar 51,804.51 3/20/2015 MN Dept of Revenue Fuel Tax 534.66 3/20/2015 Optum Health DCRP & Flex plan payments 2,937.84 3/20/2015 MN Dept of Natural Resources DNR electronic licenses 1,454.50 516,015.37 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 25 of 129 Check Description Amount 94762 02464 FUNDS FOR CITY HALL ATM 10,000.00 94763 05307 PEACE OFFICER LICENSE J PETERSON 90.00 94764 00120 POOL CHEMCIALS 1,025.66 94765 00463 TRUCK REPAIR 5,689.29 94766 00526 PROJ 09-08 HWY 36/ENGLISH PMT#18 48,586.38 94767 04206 ATTORNEY SERVICES - APRIL 8,000.00 94768 03597 REIMB FOR MILEAGE 2/19 - 3/19 14.09 94769 02728 PROJ 12-14 PROF SRVS THRU 02/28 1,851.02 02728 PROJ 09-08 PROF SRVS THRU 02/28 1,216.35 94770 00985 WASTEWATER - APRIL 245,317.42 94771 01213 REIMB FOR MEALS,CAB,PARKING 109.22 94772 02930 REIMB FOR MILEAGE & AIRFAIR 413.29 94773 02705 REIMB FOR MILEAGE 3/15 - 3/21 21.85 94774 05305 CONTRACT 500-0371083 891.30 05305 CONTRACT 500-0371999 754.16 05305 CONTRACT 500-0282620 612.09 05305 CONTRACT 500-0380041 446.23 05305 CONTRACT 500-0294743 404.42 05305 CONTRACT 500-0264717 357.48 05305 CONTRACT 500-0395052 313.36 05305 CONTRACT 500-0264726 286.15 05305 CONTRACT 500-0328559 256.83 05305 CONTRACT 500-0395065 96.92 05305 CONTRACT 500-0349366 81.97 05305 CONTRACT 500-0264705 62.21 94775 03334 WINTER PATCHING MATERIALS 228.80 03334 WINTER PATCHING MATERIALS 180.70 94776 01190 ELECTRIC & GAS UTILITY 5,628.13 94777 05511 ASSIGNMENTS 2ND HALF WINTER VB 500.00 94778 04419 VOLLEYBALL REFEREE 2/16 - 3/25 150.00 94779 01869 VOLLEYBALL REFEREE 2/16 - 3/25 75.00 94780 01865 ASSIGNMENTS 2ND HALF WINTER VB 155.00 94781 05369 ULTRA CLEAN SERVICE - CITY HALL 311.90 94782 01871 VOLLEYBALL REFEREE 2/16 - 3/25 400.00 94783 05510 TRAINING FEE 499.00 94784 05509 ELECTRICAL WORK-CH RECEPTIONIST 581.00 94785 02873 LANGUAGE INTERPRETER CN14031665 70.00 94786 03538 VOLLEYBALL REFEREE 2/16 - 3/25 550.00 94787 05014 DEPOSIT - SOUND,LIGHTING,STAGE 800.00 94788 04992 2014 AUDIT 20,500.00 94789 00846 PD PHONE-BASED INTERPRETIVE SRVS 5.59 94790 00532 HR ATTORNEY 130.00 94791 04418 REGISTRATION FEE 650.00 94792 01126 MONTHLY PREMIUM - APRIL 464.00 94793 00001 REFUND W DICKSON HP CREDITS 340.00 94794 00001 REFUND H DICKSON HP CREDITS 330.13 94795 00001 REFUND J ECKES MEDICA CREDITS 220.00 94796 00001 REFUND J WALETZKE TRANS MEDIC 106.63 94797 00001 REFUND S AKER TRANS MEDIC 91.74 94798 00001 REFUND N CARDENAS CLASS FEE 50.00 94799 00001 REFUND COMM FOUNDATIONS OVERCHG 50.00 94800 00001 REFUND D PETERSON TRANS MEDIC 45.01 94801 01283 POLICE OFFICER LICENSE RENEWALS 1,170.00 94802 01345 DISPOSAL FEES 196.75 94803 04432 VOLLEYBALL REFEREE 2/16 - 3/25 350.00 03/31/2015 POST BOARD 03/31/2015 RAMSEY COUNTY 03/31/2015 EUGENE E. RICHARDSON 03/31/2015 ONE TIME VENDOR 03/31/2015 ONE TIME VENDOR 03/31/2015 ONE TIME VENDOR 03/31/2015 ONE TIME VENDOR 03/31/2015 ONE TIME VENDOR 03/31/2015 ONE TIME VENDOR 03/31/2015 NCPERS MINNESOTA 03/31/2015 ONE TIME VENDOR 03/31/2015 ONE TIME VENDOR 03/31/2015 LANGUAGE LINE SERVICES 03/31/2015 MADDEN GALANTER HANSEN, LLP 03/31/2015 MN TURF & GROUND FOUNDATION 03/31/2015 PATRICK JAMES HUBBARD 03/31/2015 ICABOD PRODUCTIONS LLC 03/31/2015 KERN, DEWENTER, VIERE, LTD 03/31/2015 EDUCATION & TRAINING SERVICES 03/31/2015 ESTERO ELECTRIC CO. 03/31/2015 GARDEN & ASSOCIATES INC 03/31/2015 DON BOWMAN 03/31/2015 CINTAS CORPORATION #470 03/31/2015 KENNETH COOPER 03/31/2015 KATIE ALVAREZ 03/31/2015 LOUISE A. BEAMAN 03/31/2015 DALE BOETTCHER 03/31/2015 UNIQUE PAVING MATERIALS CORP 03/31/2015 UNIQUE PAVING MATERIALS CORP 03/31/2015 XCEL ENERGY 03/31/2015 TOSHIBA FINANCIAL SERVICES 03/31/2015 TOSHIBA FINANCIAL SERVICES 03/31/2015 TOSHIBA FINANCIAL SERVICES 03/31/2015 TOSHIBA FINANCIAL SERVICES 03/31/2015 TOSHIBA FINANCIAL SERVICES 03/31/2015 TOSHIBA FINANCIAL SERVICES 03/31/2015 TOSHIBA FINANCIAL SERVICES 03/31/2015 TOSHIBA FINANCIAL SERVICES 03/31/2015 TOSHIBA FINANCIAL SERVICES 03/31/2015 TOSHIBA FINANCIAL SERVICES 03/31/2015 TOSHIBA FINANCIAL SERVICES 03/31/2015 TOSHIBA FINANCIAL SERVICES 03/31/2015 JULIE OLSON 03/31/2015 DEB SCHMIDT 03/31/2015 DAVE SWAN 03/31/2015 KIMLEY-HORN & ASSOCIATES INC 03/31/2015 KIMLEY-HORN & ASSOCIATES INC 03/31/2015 METROPOLITAN COUNCIL 03/31/2015 FOREST LAKE CONTRACTING INC 03/31/2015 H A KANTRUD 03/31/2015 MARY JO HOFMEISTER 03/24/2015 MN BOARD OF PEACE OFFICER 03/31/2015 AQUA LOGIC INC 03/31/2015 EMERGENCY APPARATUS MAINT Check Register City of Maplewood 03/27/2015 Date Vendor 03/24/2015 US BANK G1, Attachments Packet Page Number 26 of 129 94804 02663 VOLLEYBALL REFEREE 2/16 - 3/25 225.00 94805 03879 EMS FEES - APRIL 738.67 94806 05120 VOLLEYBALL REFEREE 2/16 - 3/25 575.00 94807 05498 VOLLEYBALL REFEREE 2/16 - 3/25 75.00 94808 02664 VOLLEYBALL REFEREE 2/16 - 3/25, 12/29 375.00 94809 05188 VOLLEYBALL REFEREE 2/16 - 3/25 300.00 94810 01915 VOLLEYBALL REFEREE 2/16 - 3/25 75.00 94811 05458 TOWMASTER T-14DT TRAILER 12,274.85 94812 05382 SALES REPRESENTATION 3/2 - 3/13 1,000.00 94813 04577 VOLLEYBALL REFEREE 2/16 - 3/25 225.00 94814 01190 OVERHEAD ELECTRICAL LINE BURIAL 222,468.10 03/31/2015 SANDRA JEAN WEBER 03/31/2015 XCEL ENERGY 600,058.6953Checks in this report. 03/31/2015 NANCY STEFFEN 03/31/2015 TITAN MACHINERY INC 03/31/2015 TURNING POINT CONSULTING GROUP 03/31/2015 RICHARD A. SCHMIDT 03/31/2015 HEIDI SCHWICHTENBERG 03/31/2015 JENNA SOBERG 03/31/2015 CARL SAARION 03/31/2015 SANSIO 03/31/2015 RICH SCHELL G1, Attachments Packet Page Number 27 of 129 Settlement Date Payee Description Amount 3/23/2015 MN State Treasurer Drivers License/Deputy Registrar 52,464.66 3/24/2015 MN State Treasurer Drivers License/Deputy Registrar 24,935.78 3/25/2015 MN State Treasurer Drivers License/Deputy Registrar 74,214.41 3/25/2015 Delta Dental Dental Premium 1,382.76 3/26/2015 MN State Treasurer Drivers License/Deputy Registrar 51,420.80 3/27/2015 MN State Treasurer Drivers License/Deputy Registrar 75,399.32 3/27/2015 MN Dept of Natural Resources DNR electronic licenses 794.31 3/27/2015 Optum Health DCRP & Flex plan payments 1,000.00 3/27/2015 Voya - State Plan Deferred Compensation 30,019.00 311,631.04 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 28 of 129 Check Description Amount 94815 02464 FUNDS FOR MCC ATM 10,000.00 94816 03958 REIMB FOR MEAL AND UNIFORM 48.24 94817 02149 MARKETING & ADVERTISING - MARCH 4,000.00 94818 04944 ADD'L SUBWAY ORDERS-NOV/DEC 2014 339.86 94819 02728 PROJ 14-01 PROF SRVS THRU 02/28 26,115.75 94820 05353 CONTRACT GASOLINE - MARCH 10,944.94 05353 CONTRACT GASOLINE - FEBRUARY 10,944.94 05353 CONTRACT DIESEL - MARCH 8,058.71 05353 CONTRACT DIESEL - FEBRUARY 8,015.15 05353 CONTRACT DIESEL - MARCH -7,734.65 05353 CONTRACT DIESEL - FEBRUARY -7,734.65 05353 CONTRACT GASOLINE - MARCH -9,816.94 05353 CONTRACT GASOLINE - FEBRUARY -9,816.94 94821 04316 AUTO PAWN SYSTEM - FEBRUARY 459.90 94822 02105 MEMBERSHIP FEE JUN 2015 - MAY 2016 1,122.00 94823 05513 REIMB FOR TUITION & BOOKS 1,615.00 94824 02696 WIRE TEMP GENERATOR AT 1902 468.37 94825 01819 LOCAL PHONE SERVICE 02/15 - 03/14 706.59 01819 LOCAL PHONE SERVICE 01/15 - 02/14 694.19 94826 01409 PROJ 14-12 BLDG ASSET MGMT 4,320.00 01409 GENERAL TRAN SRVS-COMP PLAN ADJ 211.44 94827 01455 REIMB - REFRESHMENTS FTO COURSE 123.01 94828 05488 PREMIUM - LIFE,LTD,STD - MARCH 7,412.13 94829 04845 RECYCLING FEE - MARCH 38,939.25 94830 01190 ELECTRIC UTILITY 14,887.80 01190 GAS UTILITY 1,167.95 01190 ELECTRIC UTILITY 772.49 01190 ELECTRIC UTILITY 74.06 01190 ELECTRIC UTILITY 65.48 01190 ELECTRIC UTILITY 61.07 01190 ELECTRIC UTILITY 15.72 01190 ELECTRIC UTILITY 15.54 01190 ELECTRIC UTILITY -137.96 94831 04848 MONTHLY PREMIUM - APRIL 229.81 94832 00223 RETIREMENT PLAQUE - M RHUDE 240.00 00223 RETIREMENT PLAQUE - J MARTIN 240.00 00223 RETIREMENT PLAQUE - M PALANK 140.00 94833 05369 CLEANING SUPPLIES - CITY HALL 110.80 94834 05507 MDSE FOR RESALE 351.92 05507 MDSE FOR RESALE 40.32 94835 03874 OFFICE RECONFIGURATION - P&R 9,012.69 94836 05512 CONSULTING SRVS JOY PARK PHASE II 2,275.00 94837 02929 LTC MONTHLY PREMIUM - APRIL 244.14 94838 03863 USED ELLIPTICAL 600.00 94839 03130 PROSECUTION SRVS & MISC EXPENSES 9,237.85 94840 01083 DUES FOR DEPUTY #149 MAPLEWOOD 495.00 94841 03818 MONTHLY PREMIUM - APRIL 179,691.01 94842 01184 DROP TEST/INSPECT FIRE DOORS PW 1,350.00 94843 05496 LEADERSHIP CONSULTING/COACHING 675.00 94844 00001 REFUND J BOYD HP CREDITS 40.00 94845 02008 BRINE SOLUTION - FEBRUARY 309.40 94846 01418 CONCESSIONS AT GYMS 213.79 01418 CONCESSIONS AT GYMS 192.45 94846 01418 MDSE FOR RESALE & EQUIP SUPPLIES 145.02 01418 MDSE FOR RESALE 98.24 04/07/2015 SAM'S CLUB DIRECT 04/07/2015 SAM'S CLUB DIRECT 04/07/2015 SAM'S CLUB DIRECT 04/07/2015 ONE TIME VENDOR 04/07/2015 RAMSEY COUNTY PUBLIC WORKS 04/07/2015 SAM'S CLUB DIRECT 04/07/2015 MEDICA 04/07/2015 NORTHERN DOOR COMPANY, INC. 04/07/2015 KAREN OLSON 04/07/2015 ROBERT KANE 04/07/2015 CAMPBELL KNUTSON PA 04/07/2015 M D R A 04/07/2015 COMMERCIAL FURNITURE SERVICES 04/07/2015 FORECAST PUBLIC ART 04/07/2015 GLTC PREMIUM PAYMENTS 04/07/2015 CINTAS CORPORATION #470 04/07/2015 COCA-COLA REFRESHMENTS 04/07/2015 COCA-COLA REFRESHMENTS 04/07/2015 BRODIN STUDIOS, INC. 04/07/2015 BRODIN STUDIOS, INC. 04/07/2015 BRODIN STUDIOS, INC. 04/07/2015 XCEL ENERGY 04/07/2015 XCEL ENERGY 04/07/2015 AVESIS 04/07/2015 XCEL ENERGY 04/07/2015 XCEL ENERGY 04/07/2015 XCEL ENERGY 04/07/2015 XCEL ENERGY 04/07/2015 XCEL ENERGY 04/07/2015 XCEL ENERGY 04/07/2015 SUN LIFE FINANCIAL 04/07/2015 TENNIS SANITATION LLC 04/07/2015 XCEL ENERGY 04/07/2015 S E H 04/07/2015 S E H 04/07/2015 MICHAEL SHORTREED 04/07/2015 MUSKA ELECTRIC CO 04/07/2015 PAETEC 04/07/2015 PAETEC 04/07/2015 CITY OF MINNEAPOLIS RECEIVABLES 04/07/2015 MN TRANSPORTATION ALLIANCE 04/07/2015 MARIA MULVIHILL 04/07/2015 MANSFIELD OIL CO 04/07/2015 MANSFIELD OIL CO 04/07/2015 MANSFIELD OIL CO 04/07/2015 MANSFIELD OIL CO 04/07/2015 MANSFIELD OIL CO 04/07/2015 MANSFIELD OIL CO 04/07/2015 KIMLEY-HORN & ASSOCIATES INC 04/07/2015 MANSFIELD OIL CO 04/07/2015 MANSFIELD OIL CO 04/07/2015 MARKESE BENJAMIN 04/07/2015 HEIDI CAREY 04/07/2015 HILLCREST VENTURES LLC Check Register City of Maplewood 04/02/2015 Date Vendor 03/31/2015 US BANK G1, Attachments Packet Page Number 29 of 129 94847 00198 WATER UTILITY 2,502.75 00198 PROJ 09-08 2228 MAPLEWOOD DR 119.17 94848 01836 MCC SPRING SCHOOL FLYERS 398.58 01836 PRINTING FEES FOR MARKETING 376.14 01836 PRINTING FEES FOR MARKETING 59.00 01836 PRINTING FEES FOR MARKETING 39.00 01836 PRINTING FEES FOR MARKETING 39.00 01836 PRINTING FEES FOR MARKETING 39.00 94849 01550 ELECTRICAL INSPECTIONS - MARCH 4,400.00 94850 05342 PROJ 09-09 EMPSTC PMT#6 61,257.15 94851 05382 MARKETING FOR CITY 3/16 - 3/27 1,000.00 94852 05471 MDSE FOR RESALE 802.46 05471 MCC EQUIPMENT SUPPLIES 38.65 05471 MDSE FOR RESALE 17.57 05471 MDSE FOR RESALE 13.98 05471 MDSE FOR RESALE -17.07 05471 MDSE FOR RESALE -72.63 94853 01876 EEDD ORG STUDY 555.00 393,858.6339Checks in this report. 04/07/2015 US FOODS 04/07/2015 US FOODS 04/07/2015 WHAT WORKS INC 04/07/2015 US FOODS 04/07/2015 US FOODS 04/07/2015 US FOODS 04/07/2015 TERRA GENERAL CONTRACTORS 04/07/2015 TURNING POINT CONSULTING GROUP 04/07/2015 US FOODS 04/07/2015 ST PAUL, CITY OF 04/07/2015 ST PAUL, CITY OF 04/07/2015 SUMMIT INSPECTIONS 04/07/2015 ST PAUL, CITY OF 04/07/2015 ST PAUL, CITY OF 04/07/2015 ST PAUL, CITY OF 04/07/2015 ST PAUL REGIONAL WATER SRVS 04/07/2015 ST PAUL REGIONAL WATER SRVS 04/07/2015 ST PAUL, CITY OF G1, Attachments Packet Page Number 30 of 129 Settlement Date Payee Description Amount 3/30/2015 MN State Treasurer Drivers License/Deputy Registrar 47,404.69 3/30/2015 US Bank VISA One Card*Purchasing card items 31,694.18 3/30/2015 U.S. Treasurer Federal Payroll Tax 98,566.63 3/30/2015 P.E.R.A.P.E.R.A.101,939.23 3/30/2015 ICMA (Vantagepointe)Retiree Health Savings 37.52 3/30/2015 ICMA (Vantagepointe)Deferred Compensation 4,151.00 3/31/2015 MN State Treasurer Drivers License/Deputy Registrar 26,760.89 3/31/2015 MidAmerica HRA Flex plan 14,095.93 3/31/2015 MN State Treasurer State Payroll Tax 20,212.83 3/31/2015 Labor Unions Union Dues 3,714.18 4/1/2015 MN State Treasurer Drivers License/Deputy Registrar 49,768.50 4/1/2015 US Bank Merchant Services Credit Card Billing fee 79.94 4/1/2015 US Bank Debt Service payments 1,172,818.76 4/2/2015 MN State Treasurer Drivers License/Deputy Registrar 38,421.44 4/3/2015 MN State Treasurer Drivers License/Deputy Registrar 80,501.47 4/3/2015 MN Dept of Natural Resources DNR electronic licenses 1,089.75 4/3/2015 Optum Health DCRP & Flex plan payments 4,595.21 1,695,852.15 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 31 of 129 Transaction Date Posting Date Merchant Name Transaction Amount Name 03/06/2015 03/09/2015 OFFICE MAX $21.41 GAYLE BAUMAN 03/12/2015 03/16/2015 MINNESOTA GOVERNMENT F $25.00 GAYLE BAUMAN 03/05/2015 03/09/2015 PAPER PLUS $843.23 REGAN BEGGS 03/05/2015 03/09/2015 PAPER PLUS $316.21 REGAN BEGGS 03/05/2015 03/09/2015 PAPER PLUS $474.32 REGAN BEGGS 03/05/2015 03/09/2015 PAPER PLUS $210.81 REGAN BEGGS 03/05/2015 03/09/2015 PAPER PLUS $22.49 REGAN BEGGS 03/10/2015 03/11/2015 BEST BUY MHT 00000109 $37.49 CHAD BERGO 03/13/2015 03/16/2015 TACTICAL AND SURVIVAL SPE $331.76 BRIAN BIERDEMAN 03/13/2015 03/16/2015 LAW ENFORCEMENT TARGETS $32.61 BRIAN BIERDEMAN 03/09/2015 03/11/2015 TWIN CITIES REPTILES $71.96 OAKLEY BIESANZ 03/12/2015 03/13/2015 MENARDS ST PAUL MIDWAY $17.50 OAKLEY BIESANZ 03/20/2015 03/20/2015 INT'L CODE COUNCIL INC $87.50 JASON BRASH 03/09/2015 03/11/2015 INTERNET TICKETS $88.00 NEIL BRENEMAN 03/13/2015 03/16/2015 TARGET 00011858 $15.00 NEIL BRENEMAN 03/13/2015 03/16/2015 CRAIGSLIST.ORG $25.00 NEIL BRENEMAN 03/16/2015 03/17/2015 DICK'S CLOTHING&SPORTING $25.67 NEIL BRENEMAN 03/17/2015 03/18/2015 FACEBOOK P9FC46AGN2 $25.05 NEIL BRENEMAN 03/19/2015 03/20/2015 WWW.DICKSSPORTNGGOODS.COM $32.13 NEIL BRENEMAN 03/19/2015 03/20/2015 BSN*SPORT SUPPLY GROUP $95.09 NEIL BRENEMAN 03/19/2015 03/20/2015 BSN*SPORT SUPPLY GROUP $158.49 NEIL BRENEMAN 03/05/2015 03/09/2015 THE HOME DEPOT 2801 $6.80 TROY BRINK 03/09/2015 03/10/2015 HENRIKSEN ACE HARDWARE $32.99 TROY BRINK 03/12/2015 03/16/2015 GRUBERS POWER EQUIPMENT $18.59 TROY BRINK 03/13/2015 03/16/2015 U OF M CCE NONCREDIT $75.00 BRENT BUCKLEY 03/10/2015 03/11/2015 PEAS AND CORN/SHOELACESEX $29.90 SARAH BURLINGAME 03/05/2015 03/09/2015 THE HOME DEPOT 2801 $20.55 JOHN CAPISTRANT 03/18/2015 03/20/2015 STREICHER'S MPLS $29.99 JOHN CARNES 03/06/2015 03/09/2015 G&K SERVICES AR $339.81 SCOTT CHRISTENSON 03/10/2015 03/11/2015 HENRIKSEN ACE HARDWARE $14.88 SCOTT CHRISTENSON 03/10/2015 03/11/2015 VIKING ELECTRIC-CREDIT DE $2.22 SCOTT CHRISTENSON 03/10/2015 03/11/2015 VIKING ELECTRIC-CREDIT DE $253.21 SCOTT CHRISTENSON 03/10/2015 03/11/2015 VIKING ELECTRIC-CREDIT DE $103.06 SCOTT CHRISTENSON 03/11/2015 03/13/2015 THE HOME DEPOT 2801 $7.92 SCOTT CHRISTENSON 03/17/2015 03/18/2015 BATTERIES PLUS #31 $12.95 SCOTT CHRISTENSON 03/18/2015 03/20/2015 THE HOME DEPOT 2801 $50.30 SCOTT CHRISTENSON 03/18/2015 03/20/2015 THE HOME DEPOT 2801 $8.33 SCOTT CHRISTENSON 03/18/2015 03/19/2015 FRATTALLONES WOODBURY AC $18.07 CHARLES DEAVER 03/06/2015 03/09/2015 G&K SERVICES AR $426.28 TOM DOUGLASS 03/12/2015 03/13/2015 J.W. ALLEN & ASSOCIATES $60.16 TOM DOUGLASS 03/12/2015 03/13/2015 CINTAS 470 $137.76 TOM DOUGLASS 03/12/2015 03/16/2015 HANK'S SPECIALTIES, INC.$52.67 TOM DOUGLASS 03/13/2015 03/16/2015 STATE SUPPLY $380.25 TOM DOUGLASS 03/06/2015 03/09/2015 ARES ARMOR $108.00 MICHAEL DUGAS 03/11/2015 03/11/2015 TYR TACTICAL $469.91 MICHAEL DUGAS 03/15/2015 03/16/2015 OREILLY AUTO 00020743 $14.98 PAUL E EVERSON 03/07/2015 03/09/2015 AMERICAN PLANNING ASSOCI $465.00 SHANN FINWALL 03/10/2015 03/10/2015 SPRINT *WIRELESS $68.86 MYCHAL FOWLDS 03/10/2015 03/11/2015 AT&T*BILL PAYMENT $37.00 MYCHAL FOWLDS 03/19/2015 03/20/2015 AT SCENE LLC $675.00 MYCHAL FOWLDS 03/06/2015 03/09/2015 IDU*INSIGHT PUBLIC SEC $397.86 NICK FRANZEN 03/06/2015 03/09/2015 IDU*INSIGHT PUBLIC SEC $269.51 NICK FRANZEN 03/09/2015 03/10/2015 BEST BUY MHT 00000109 $619.13 NICK FRANZEN 03/18/2015 03/19/2015 IDU*INSIGHT PUBLIC SEC $44.60 NICK FRANZEN 03/18/2015 03/19/2015 LORING RAMP $17.00 NICK FRANZEN 03/19/2015 03/20/2015 IDU*INSIGHT PUBLIC SEC $1,138.82 NICK FRANZEN G1, Attachments Packet Page Number 32 of 129 03/10/2015 03/12/2015 KEEPRS INC 2 $343.32 ANTHONY GABRIEL 03/12/2015 03/12/2015 AMAZON.COM $32.94 JAN GREW HAYMAN 03/12/2015 03/13/2015 JOANN ETC #1902 $20.14 JAN GREW HAYMAN 03/07/2015 03/09/2015 VZWRLSS*APOCC VISN $97.45 KAREN HAAG 03/14/2015 03/16/2015 WALGREENS #01751 $22.45 KAREN HAAG 03/14/2015 03/16/2015 OFFICE MAX $74.20 KAREN HAAG 03/05/2015 03/09/2015 THE HOME DEPOT 2801 $63.97 TAMARA HAYS 03/09/2015 03/10/2015 HENRIKSEN ACE HARDWARE $20.48 TAMARA HAYS 03/10/2015 03/11/2015 HENRIKSEN ACE HARDWARE $8.00 TAMARA HAYS 03/10/2015 03/12/2015 THE HOME DEPOT 2801 $7.20 TAMARA HAYS 03/17/2015 03/18/2015 HENRIKSEN ACE HARDWARE $16.98 TAMARA HAYS 03/18/2015 03/19/2015 MENARDS OAKDALE $150.00 PHENG HER 03/11/2015 03/12/2015 UNIFORMS UNLIMITED INC.$133.65 STEVEN HIEBERT 03/11/2015 03/12/2015 MENARDS MAPLEWOOD $18.32 GARY HINNENKAMP 03/18/2015 03/19/2015 MENARDS MAPLEWOOD $40.87 GARY HINNENKAMP 03/19/2015 03/20/2015 HENRIKSEN ACE HARDWARE $4.80 GARY HINNENKAMP 03/10/2015 03/11/2015 THE UPS STORE 2171 $43.46 TIMOTHY HOFMEISTER 03/10/2015 03/12/2015 UPS (800) 811-1648 $68.15 TIMOTHY HOFMEISTER 03/11/2015 03/12/2015 FIRST SHRED $13.00 RON HORWATH 03/13/2015 03/16/2015 WALMART.COM $118.90 RON HORWATH 03/19/2015 03/20/2015 WALMART.COM 8009666546 $107.10 RON HORWATH 03/19/2015 03/20/2015 AMAZON MKTPLACE PMTS $136.78 RON HORWATH 03/16/2015 03/17/2015 USPS 26833800033400730 $26.30 ANN HUTCHINSON 03/12/2015 03/13/2015 EVACUUMSTORE.COM $50.95 DAVID JAHN 03/13/2015 03/16/2015 DALCO ENTERPRISES, INC $526.36 DAVID JAHN 03/09/2015 03/10/2015 RAINBOW #7300 $33.07 LOIS KNUTSON 03/09/2015 03/11/2015 JIMMY JOHN'S # 574 - E $32.12 LOIS KNUTSON 03/10/2015 03/10/2015 PANERA BREAD #601305 $19.46 LOIS KNUTSON 03/12/2015 03/13/2015 FIRST SHRED $80.30 LOIS KNUTSON 03/13/2015 03/16/2015 ICMA INTERNET $149.00 LOIS KNUTSON 03/13/2015 03/19/2015 PANERA BREAD #601305 $39.13 LOIS KNUTSON 03/10/2015 03/11/2015 PAYPAL *ESABA $10.00 DUWAYNE KONEWKO 03/13/2015 03/16/2015 PAYPAL *MINNESOTAWI $15.00 DUWAYNE KONEWKO 03/07/2015 03/09/2015 DRI*WWW.ELEMENT5.INFO $171.19 JASON KREGER 03/09/2015 03/12/2015 GARMIN INTERNATIONAL $254.97 JASON KREGER 03/10/2015 03/11/2015 CDW GOVERNMENT $72.67 JASON KREGER 03/12/2015 03/12/2015 CRUCIAL.COM $34.27 JASON KREGER 03/13/2015 03/16/2015 CDW GOVERNMENT $337.15 JASON KREGER 03/14/2015 03/16/2015 FEDEX 850122169815 $5.35 JASON KREGER 03/17/2015 03/18/2015 WWW.NEWEGG.COM $14.99 JASON KREGER 03/10/2015 03/11/2015 HE MEDICAL TRANSPORT $78.10 DAVID KVAM 03/16/2015 03/16/2015 COMCAST CABLE COMM $62.82 DAVID KVAM 03/12/2015 03/13/2015 NW LASERS AND INSTRUMENT $248.95 RANDY LINDBLOM 03/07/2015 03/09/2015 COMCAST CABLE COMM $287.54 STEVE LUKIN 03/09/2015 03/11/2015 ASPEN MILLS INC.$440.20 STEVE LUKIN 03/17/2015 03/17/2015 GALLS INTERN*$99.98 KATHERINE LYNCH 03/09/2015 03/10/2015 PAYPAL *NAEMSE $90.00 MICHAEL MONDOR 03/11/2015 03/12/2015 ANCOM COMMUNICATIONS INC $482.40 MICHAEL MONDOR 03/12/2015 03/16/2015 BOUND TREE MEDICAL LLC $1,630.91 MICHAEL MONDOR 03/13/2015 03/16/2015 BOUND TREE MEDICAL LLC $4.92 MICHAEL MONDOR 03/16/2015 03/17/2015 RAINBOW #7300 $13.70 MICHAEL MONDOR 03/17/2015 03/19/2015 BOUND TREE MEDICAL LLC $408.20 MICHAEL MONDOR 03/09/2015 03/10/2015 HENRIKSEN ACE HARDWARE $26.63 RICHARD NORDQUIST 03/09/2015 03/10/2015 HENRIKSEN ACE HARDWARE $15.46 RICHARD NORDQUIST 03/16/2015 03/17/2015 AMAZON MKTPLACE PMTS $6.64 MICHAEL NYE 03/16/2015 03/17/2015 AMAZON MKTPLACE PMTS $97.81 MICHAEL NYE 03/17/2015 03/19/2015 OFFICE DEPOT #1090 $332.07 MICHAEL NYE G1, Attachments Packet Page Number 33 of 129 02/09/2015 03/10/2015 TAT B GONE ($144.94)PARKER OLDING 02/09/2015 03/10/2015 LYCAMOBILE ($34.93)PARKER OLDING 03/16/2015 03/17/2015 U OF M CCE NONCREDIT $65.00 ERICK OSWALD 03/05/2015 03/09/2015 OFFICE DEPOT #1079 $21.56 MARY KAY PALANK 03/09/2015 03/11/2015 OFFICE DEPOT #1090 ($23.16)MARY KAY PALANK 03/09/2015 03/11/2015 OFFICE DEPOT #1090 $60.18 MARY KAY PALANK 03/13/2015 03/16/2015 OFFICE DEPOT #1090 $104.19 MARY KAY PALANK 03/09/2015 03/11/2015 THE HOME DEPOT 2801 $14.91 ROBERT PETERSON 03/06/2015 03/09/2015 FACTORY MTR PTS #1 $284.40 STEVEN PRIEM 03/06/2015 03/09/2015 BAUER BUILT TIRE 18 $232.85 STEVEN PRIEM 03/09/2015 03/10/2015 FASTENAL COMPANY01 $98.86 STEVEN PRIEM 03/09/2015 03/10/2015 AN FORD WHITE BEAR LAK $416.86 STEVEN PRIEM 03/10/2015 03/11/2015 AUTO PLUS LITTLE CANADA $316.13 STEVEN PRIEM 03/10/2015 03/11/2015 SAFELITE AUTOGLASS $178.47 STEVEN PRIEM 03/10/2015 03/11/2015 AN FORD WHITE BEAR LAK $398.00 STEVEN PRIEM 03/11/2015 03/12/2015 AUTO PLUS LITTLE CANADA $112.91 STEVEN PRIEM 03/12/2015 03/16/2015 THE HOME DEPOT 2801 $15.62 STEVEN PRIEM 03/13/2015 03/16/2015 FACTORY MTR PTS #1 $86.33 STEVEN PRIEM 03/16/2015 03/17/2015 AUTO PLUS LITTLE CANADA $32.34 STEVEN PRIEM 03/16/2015 03/17/2015 AN FORD WHITE BEAR LAK $326.63 STEVEN PRIEM 03/16/2015 03/17/2015 AN FORD WHITE BEAR LAK $240.01 STEVEN PRIEM 03/17/2015 03/18/2015 NUSS TRUCK & EQUIPMENT $20.99 STEVEN PRIEM 03/18/2015 03/19/2015 AUTO PLUS LITTLE CANADA $83.09 STEVEN PRIEM 03/12/2015 03/16/2015 THE HOME DEPOT 2801 $75.09 KELLY PRINS 03/17/2015 03/18/2015 MAINTENANCE ENGINEERING $293.74 KELLY PRINS 03/06/2015 03/09/2015 PIONEER PRESS ADVERTISING $1,990.00 TERRIE RAMEAUX 03/10/2015 03/12/2015 MINNESOTA OCCUPATIONAL HE $689.00 TERRIE RAMEAUX 03/14/2015 03/16/2015 THE MCDOWELL AGENCY $155.00 TERRIE RAMEAUX 03/11/2015 03/12/2015 DALCO ENTERPRISES, INC $356.73 MICHAEL REILLY 03/12/2015 03/13/2015 HILLYARD INC MINNEAPOLIS $851.88 MICHAEL REILLY 03/16/2015 03/17/2015 DALCO ENTERPRISES, INC $202.65 MICHAEL REILLY 03/10/2015 03/11/2015 G&K SERVICES AR $81.54 LORI RESENDIZ 03/10/2015 03/11/2015 LES MILLS WEST COAST INC $270.00 LORI RESENDIZ 03/12/2015 03/16/2015 POWDER BLUE PRODUCTIONS $26.70 LORI RESENDIZ 03/09/2015 03/10/2015 FGA*OAKDALE - 11762 $247.50 AUDRA ROBBINS 03/14/2015 03/16/2015 CTC*CONSTANTCONTACT.COM $60.00 AUDRA ROBBINS 03/17/2015 03/19/2015 FUN EXPRESS $342.91 AUDRA ROBBINS 03/17/2015 03/19/2015 PARTY LAND $247.50 AUDRA ROBBINS 03/06/2015 03/09/2015 MENARDS MAPLEWOOD $55.76 ROBERT RUNNING 03/11/2015 03/12/2015 VIKING INDUSTRIAL CENTER $220.56 ROBERT RUNNING 03/16/2015 03/18/2015 TRI-STATE BOBCAT $570.00 ROBERT RUNNING 03/05/2015 03/09/2015 OFFICE DEPOT #1079 $58.19 DEB SCHMIDT 03/10/2015 03/12/2015 OFFICE DEPOT #1090 $27.99 DEB SCHMIDT 03/10/2015 03/12/2015 OFFICE DEPOT #1090 $79.62 DEB SCHMIDT 03/11/2015 03/12/2015 LILLIE SUBURBAN NEWSPAPER $189.00 DEB SCHMIDT 03/16/2015 03/17/2015 AT&T*BILL PAYMENT $53.10 DEB SCHMIDT 03/19/2015 03/20/2015 LILLIE SUBURBAN NEWSPAPER $300.73 DEB SCHMIDT 03/05/2015 03/09/2015 MINNESOTA CHIEFS OF POLIC $320.00 PAUL SCHNELL 03/18/2015 03/19/2015 IN *ENCOMPASS TELEMATICS,$598.00 PAUL SCHNELL 03/19/2015 03/20/2015 UNIFORMS UNLIMITED INC.$80.98 PAUL SCHNELL 03/14/2015 03/18/2015 CINTAS 60A SAP $92.34 SCOTT SCHULTZ 03/14/2015 03/18/2015 CINTAS 60A SAP $84.17 SCOTT SCHULTZ 03/17/2015 03/18/2015 REPUBLIC SERVICES TRASH $173.25 SCOTT SCHULTZ 03/11/2015 03/12/2015 BAKERS-SQUARE-REST #0670 $85.92 CAITLIN SHERRILL 03/09/2015 03/10/2015 THOMSON WEST*TCD $321.41 MICHAEL SHORTREED 03/18/2015 03/20/2015 DOWNTOWNER CAR WASH $43.04 MICHAEL SHORTREED 03/11/2015 03/12/2015 UNIFORMS UNLIMITED INC.$193.95 JOSEPH STEINER G1, Attachments Packet Page Number 34 of 129 03/16/2015 03/17/2015 CORPORATE MARK INC.$140.50 JOSEPH STEINER 03/08/2015 03/10/2015 SUPERAMERICA 4022 $69.55 RONALD SVENDSEN 03/18/2015 03/19/2015 UNIFORMS UNLIMITED INC.$181.31 BRIAN TAUZELL 03/11/2015 03/12/2015 FASTSIGNS OF MAPLEWOOD $804.73 JAMES TAYLOR 03/13/2015 03/16/2015 KEEPRS INC 2 $343.32 PAUL THIENES 03/13/2015 03/16/2015 PAYPAL *MN-IAFN $50.00 TAMMY WYLIE 03/10/2015 03/11/2015 WAL-MART #3498 $32.05 SUSAN ZWIEG 03/11/2015 03/12/2015 USPS POSTAL ST66100207 $99.85 SUSAN ZWIEG 03/11/2015 03/12/2015 DALCO ENTERPRISES, INC $103.47 SUSAN ZWIEG 03/16/2015 03/18/2015 MINN FIRE SVC CERT BOARD $420.00 SUSAN ZWIEG $31,694.18 G1, Attachments Packet Page Number 35 of 129 CHECK #CHECK DATE EMPLOYEE NAME 03/27/15 BAKKE, LONN 3,318.30 03/27/15 BARTZ, PAUL 3,287.93 03/27/15 ABEL, CLINT 3,290.61 03/27/15 ALDRIDGE, MARK 3,671.69 03/27/15 WYLIE, TAMMY 1,658.77 03/27/15 ZAPPA, ANDREW 2,025.12 03/27/15 SHORTREED, MICHAEL 4,266.70 03/27/15 THOMFORDE, FAITH 1,717.97 03/27/15 PALANK, MARY 1,988.62 03/27/15 SCHNELL, PAUL 5,033.64 03/27/15 CORCORAN, THERESA 1,984.19 03/27/15 KVAM, DAVID 4,390.71 03/27/15 VITT, SANDRA 1,030.78 03/27/15 WEAVER, KRISTINE 2,457.17 03/27/15 OSTER, ANDREA 1,988.64 03/27/15 RICHTER, CHARLENE 1,291.34 03/27/15 MECHELKE, SHERRIE 1,189.20 03/27/15 MOY, PAMELA 1,585.58 03/27/15 CRAWFORD, LEIGH 1,852.37 03/27/15 LARSON, MICHELLE 1,981.99 03/27/15 SCHMIDT, DEBORAH 3,158.62 03/27/15 SPANGLER, EDNA 1,382.06 03/27/15 BEGGS, REGAN 852.40 03/27/15 HAAG, KAREN 4,542.41 03/27/15 RUEB, JOSEPH 2,999.40 03/27/15 ARNOLD, AJLA 1,831.10 03/27/15 DEBILZAN, JUDY 2,214.78 03/27/15 JACKSON, MARY 2,216.99 03/27/15 OSWALD, BRENDA 1,905.03 03/27/15 ANDERSON, CAROLE 941.46 03/27/15 RAMEAUX, THERESE 3,192.50 03/27/15 BAUMAN, GAYLE 4,852.91 03/27/15 JAHN, DAVID 2,199.26 03/27/15 BURLINGAME, SARAH 2,377.65 03/27/15 KNUTSON, LOIS 2,397.06 03/27/15 CHRISTENSON, SCOTT 2,017.97 03/27/15 COLEMAN, MELINDA 5,425.56 03/27/15 FUNK, MICHAEL 4,651.80 03/27/15 KOPPEN, MARVIN 430.99 03/27/15 SLAWIK, NORA 489.68 03/27/15 CARDINAL, ROBERT 430.99 03/27/15 JUENEMANN, KATHLEEN 430.99 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 03/27/15 ABRAMS, MARYLEE 430.99 G1, Attachments Packet Page Number 36 of 129 03/27/15 COREY, ROBERT 567.47 03/27/15 CRAWFORD - JR, RAYMOND 4,289.48 03/27/15 CAPISTRANT, JACOB 353.08 03/27/15 CAPISTRANT, JOHN 562.70 03/27/15 BASSETT, BRENT 416.16 03/27/15 BAUMAN, ANDREW 2,774.09 03/27/15 ANDERSON, BRIAN 510.72 03/27/15 BAHL, DAVID 338.34 03/27/15 WENZEL, JAY 3,290.61 03/27/15 XIONG, KAO 3,120.96 03/27/15 THIENES, PAUL 5,358.00 03/27/15 VANG, PAM 2,001.94 03/27/15 TAUZELL, BRIAN 3,538.50 03/27/15 THEISEN, PAUL 3,170.45 03/27/15 STEINER, JOSEPH 3,003.03 03/27/15 SYPNIEWSKI, WILLIAM 3,280.01 03/27/15 SCHOEN, ZACHARY 2,280.97 03/27/15 SLATER, BENJAMIN 2,845.95 03/27/15 PARKER, JAMES 2,941.86 03/27/15 REZNY, BRADLEY 4,084.90 03/27/15 OLDING, PARKER 2,280.97 03/27/15 OLSON, JULIE 3,064.41 03/27/15 MULVIHILL, MARIA 2,280.97 03/27/15 NYE, MICHAEL 4,474.66 03/27/15 METRY, ALESIA 3,231.82 03/27/15 MICHELETTI, BRIAN 2,280.97 03/27/15 MARINO, JASON 3,516.81 03/27/15 MCCARTY, GLEN 3,231.82 03/27/15 LANGNER, TODD 3,658.54 03/27/15 LYNCH, KATHERINE 3,109.27 03/27/15 KROLL, BRETT 3,361.49 03/27/15 LANGNER, SCOTT 3,003.03 03/27/15 KONG, TOMMY 3,107.01 03/27/15 KREKELER, NICHOLAS 961.79 03/27/15 JASKOWIAK, AMANDA 360.00 03/27/15 JOHNSON, KEVIN 5,979.71 03/27/15 HOEMKE, MICHAEL 2,731.00 03/27/15 HOFMEISTER, TIMOTHY 496.00 03/27/15 HER, PHENG 3,267.30 03/27/15 HIEBERT, STEVEN 3,120.51 03/27/15 GABRIEL, ANTHONY 3,833.47 03/27/15 HAWKINSON JR, TIMOTHY 4,135.50 03/27/15 FORSYTHE, MARCUS 3,158.82 03/27/15 FRITZE, DEREK 3,109.27 03/27/15 ERICKSON, VIRGINIA 3,315.98 03/27/15 FISHER, CASSANDRA 1,568.90 03/27/15 DEMULLING, JOSEPH 3,335.28 03/27/15 DUGAS, MICHAEL 5,657.05 03/27/15 CARNES, JOHN 2,914.85 03/27/15 CROTTY, KERRY 3,908.01 03/27/15 BIERDEMAN, BRIAN 4,706.79 03/27/15 BUSACK, DANIEL 5,339.31 03/27/15 BELDE, STANLEY 3,381.06 03/27/15 BENJAMIN, MARKESE 3,402.90 G1, Attachments Packet Page Number 37 of 129 03/27/15 DEBILZAN, THOMAS 2,240.99 03/27/15 EDGE, DOUGLAS 2,266.60 03/27/15 BRINK, TROY 2,457.17 03/27/15 BUCKLEY, BRENT 2,253.77 03/27/15 CORTESI, LUANNE 1,981.98 03/27/15 SINDT, ANDREA 2,603.40 03/27/15 LUKIN, STEVEN 4,815.66 03/27/15 ZWIEG, SUSAN 1,186.96 03/27/15 TROXEL, REID 819.66 03/27/15 GERVAIS-JR, CLARENCE 4,157.26 03/27/15 STREFF, MICHAEL 2,933.45 03/27/15 SVENDSEN, RONALD 3,482.98 03/27/15 RODRIGUEZ, ROBERTO 302.64 03/27/15 SEDLACEK, JEFFREY 3,221.44 03/27/15 RICE, CHRISTOPHER 907.94 03/27/15 RODDY, BRETT 504.42 03/27/15 RANGEL, DERRICK 453.97 03/27/15 RANK, PAUL 1,026.20 03/27/15 POWERS, KENNETH 605.32 03/27/15 RAINEY, JAMES 991.52 03/27/15 PETERSON, MARK 632.54 03/27/15 PETERSON, ROBERT 3,458.30 03/27/15 OPHEIM, JOHN 393.50 03/27/15 PACHECO, ALPHONSE 696.72 03/27/15 NOWICKI, PAUL 337.32 03/27/15 OLSON, JAMES 4,103.99 03/27/15 NIELSEN, KENNETH 742.87 03/27/15 NOVAK, JEROME 3,070.53 03/27/15 MORGAN, JEFFERY 327.84 03/27/15 NEILY, STEVEN 778.69 03/27/15 MONDOR, MICHAEL 3,731.87 03/27/15 MONSON, PETER 293.20 03/27/15 MILLER, LADD 632.55 03/27/15 MILLER, NICHOLAS 299.50 03/27/15 LOCHEN, MICHAEL 869.96 03/27/15 MERKATORIS, BRETT 431.90 03/27/15 KUBAT, ERIC 3,248.57 03/27/15 LINDER, TIMOTHY 4,680.65 03/27/15 KERSKA, JOSEPH 643.11 03/27/15 KONDER, RONALD 293.20 03/27/15 KANE, ROBERT 764.93 03/27/15 KARRAS, JAMIE 583.24 03/27/15 JANSEN, CHAD 113.50 03/27/15 JUREK, GREGORY 261.66 03/27/15 HUTCHINSON, JAMES 709.77 03/27/15 IMM, TRACY 315.26 03/27/15 HALWEG, JODI 3,082.09 03/27/15 HAWTHORNE, ROCHELLE 3,811.63 03/27/15 HAGEN, MICHAEL 643.13 03/27/15 HALE, JOSEPH 452.35 03/27/15 DAWSON, RICHARD 5,507.62 03/27/15 EVERSON, PAUL 3,168.38 03/27/15 CRUMMY, CHARLES 397.23 03/27/15 DABRUZZI, THOMAS 2,492.60 G1, Attachments Packet Page Number 38 of 129 03/27/15 PIEPER, THEODORE 54.00 03/27/15 ROBBINS, AUDRA 3,473.33 03/27/15 LARSON, TRISTA 56.00 03/27/15 MOUA, CHEE 101.25 03/27/15 KONG, KATELYNE 86.63 03/27/15 KUSTERMAN, KEVIN 66.75 03/27/15 DIEZ, ANTONIO 32.00 03/27/15 FORTIER, JESSICA 79.63 03/27/15 CLINE, ABBY 336.00 03/27/15 DIAZ, JACQUEZ 36.00 03/27/15 BJORK, BRANDON 132.00 03/27/15 BRENEMAN, NEIL 2,483.78 03/27/15 WELLENS, MOLLY 1,799.57 03/27/15 ABRAHAMSON, AMANDA 66.75 03/27/15 SWANSON, CHRIS 1,860.69 03/27/15 WEIDNER, JAMES 1,600.00 03/27/15 CARVER, NICHOLAS 3,888.72 03/27/15 SWAN, DAVID 2,882.77 03/27/15 MARTIN, MICHAEL 2,937.17 03/27/15 BRASH, JASON 2,773.98 03/27/15 YOUNG, TAMELA 1,724.85 03/27/15 FINWALL, SHANN 3,369.17 03/27/15 GAYNOR, VIRGINIA 3,383.30 03/27/15 KROLL, LISA 2,202.82 03/27/15 SOUTTER, CHRISTINE 625.64 03/27/15 WACHAL, KAREN 1,004.21 03/27/15 HAYMAN, JANET 1,182.22 03/27/15 HUTCHINSON, ANN 2,762.97 03/27/15 DEAVER, CHARLES 540.00 03/27/15 GERNES, CAROLE 358.76 03/27/15 ORE, JORDAN 1,849.18 03/27/15 BIESANZ, OAKLEY 1,762.97 03/27/15 NAUGHTON, JOHN 2,239.85 03/27/15 NORDQUIST, RICHARD 2,243.20 03/27/15 HAYS, TAMARA 1,849.17 03/27/15 HINNENKAMP, GARY 2,461.60 03/27/15 KONEWKO, DUWAYNE 4,603.18 03/27/15 HAMRE, MILES 1,816.00 03/27/15 ZIEMAN, SCOTT 280.00 03/27/15 JANASZAK, MEGHAN 1,933.65 03/27/15 LOVE, STEVEN 3,852.46 03/27/15 THOMPSON, MICHAEL 4,783.38 03/27/15 JAROSCH, JONATHAN 3,132.37 03/27/15 LINDBLOM, RANDAL 2,859.02 03/27/15 DUCHARME, JOHN 2,859.02 03/27/15 ENGSTROM, ANDREW 2,852.37 03/27/15 TEVLIN, TODD 2,238.77 03/27/15 BURLINGAME, NATHAN 2,415.20 03/27/15 RUIZ, RICARDO 1,849.17 03/27/15 RUNNING, ROBERT 2,621.09 03/27/15 NAGEL, BRYAN 3,702.80 03/27/15 OSWALD, ERICK 2,628.22 03/27/15 JONES, DONALD 2,288.99 03/27/15 MEISSNER, BRENT 2,195.57 G1, Attachments Packet Page Number 39 of 129 03/27/15 JOHNSON, BARBARA 477.90 03/27/15 JOHNSON, MICHELLE 51.06 03/27/15 HORWATH, RONALD 3,149.54 03/27/15 IACARELLA-FUDALI, BARBARA 127.50 03/27/15 HANSEN, HANNAH 103.06 03/27/15 HOLMBERG, LADONNA 174.25 03/27/15 HAASCH, ANGELA 118.75 03/27/15 HAGSTROM, EMILY 83.75 03/27/15 GRUENHAGEN, LINDA 352.70 03/27/15 GUSTAFSON, BRENDA 115.00 03/27/15 FREDRICKS, MARTHA 36.00 03/27/15 GRAY, SOPHIE 60.91 03/27/15 FARRELL, DANIEL 118.57 03/27/15 FONTAINE, KIM 850.50 03/27/15 ERICKSON-CLARK, CAROL 18.75 03/27/15 ERICSON, WESTIN 20.00 03/27/15 EKSTRAND, TAMERA 185.50 03/27/15 EPLAND, PETER 160.00 03/27/15 DRECHSEL, HEIDI 15.23 03/27/15 EKSTRAND, DANIEL 122.00 03/27/15 CRANDALL, KRISTA 158.54 03/27/15 DEMPSEY, BETH 140.26 03/27/15 CLARK, PAMELA 74.25 03/27/15 CRANDALL, ALYSSA 48.69 03/27/15 BUCKLEY, BRITTANY 608.82 03/27/15 BUTLER, ANGELA 63.88 03/27/15 BERGLUND, ERIK 69.70 03/27/15 BESTER, MICHAEL 104.64 03/27/15 BAUDE, SARAH 14.06 03/27/15 BEAR, AMANDA 73.50 03/27/15 BAETZOLD, CLAIRE 68.40 03/27/15 BAUDE, JANE 90.20 03/27/15 WISTL, MOLLY 459.14 03/27/15 ANDERSON, JOSHUA 784.00 03/27/15 SMITH, CORTNEY 258.88 03/27/15 ST SAUVER, CRAIG 256.50 03/27/15 RUZICHKA, JANICE 327.50 03/27/15 SKRYPEK, JOSHUA 674.25 03/27/15 MILLER, KAREN 215.00 03/27/15 PELOQUIN, PENNYE 349.70 03/27/15 KELLEY, CAITLIN 1,426.61 03/27/15 KULHANEK-DIONNE, ANN 656.26 03/27/15 EVANS, CHRISTINE 2,009.66 03/27/15 HOFMEISTER, MARY 1,053.16 03/27/15 SCHULTZ, SCOTT 3,626.97 03/27/15 WILBER, JEFFREY 1,763.57 03/27/15 ADAMS, DAVID 2,100.00 03/27/15 HAAG, MARK 2,566.45 03/27/15 THIELMAN, RICHARD 48.75 03/27/15 VUKICH, CANDACE 427.63 03/27/15 SCHOUVIELLER, ABIGAIL 24.00 03/27/15 TAYLOR, JAMES 3,307.30 03/27/15 ROBBINS, CAMDEN 471.50 03/27/15 RUSS, KAYLA 419.63 G1, Attachments Packet Page Number 40 of 129 03/27/15 MAIDMENT, COLIN 669.00 03/27/15 MALONEY, SHAUNA 141.00 03/27/15 KRECH, ELAINE 658.38 03/27/15 LOONEY, RAYJEANIA 192.00 03/27/15 DOUGLASS, TOM 2,339.87 03/27/15 HEINTZ, JOSHUA 80.00 03/27/15 BOWMAN, CHRIS 160.00 03/27/15 CRAWFORD, SHAWN 500.00 03/27/15 LANGER, KAYLYN 142.51 03/27/15 AUSTIN, CATHERINE 96.00 03/27/15 FRANZMEIER, EILEEN 233.75 03/27/15 LANGER, CHELSEA 54.00 03/27/15 BOSLEY, CAROL 139.50 03/27/15 BUTLER-MILLER, JADE 76.50 03/27/15 YANG, JUDY 110.00 03/27/15 BILJAN, MERANDA 25.50 03/27/15 WALLNER, KRISTIN 63.00 03/27/15 WHITE, DANICA 184.05 03/27/15 TUPY, MARCUS 96.00 03/27/15 WAGNER, JODY 270.00 03/27/15 TREPANIER, TODD 261.58 03/27/15 TRUONG, CHAU 136.00 03/27/15 SYME, ABBEY 220.22 03/27/15 SYME, LAUREN 147.20 03/27/15 SMITH, JEROME 203.75 03/27/15 SMITLEY, SHARON 228.81 03/27/15 SCHREIER, ROSEMARIE 247.90 03/27/15 SMITH, ANN 124.80 03/27/15 SCHERER, KATHLENE 126.26 03/27/15 SCHMIDT, VICTORIA 92.00 03/27/15 ROMERO, JENNIFER 47.00 03/27/15 ROSAND, WALKER 40.00 03/27/15 ROETTGER, MOLLY 24.00 03/27/15 ROLLERSON, TERRANCE 60.76 03/27/15 RESENDIZ, LORI 2,597.77 03/27/15 RICHTER, DANIEL 114.90 03/27/15 REHLING-ANDERSON, LORIE 258.00 03/27/15 RENSTROM, KEVIN 201.75 03/27/15 PROESCH, ANDY 465.50 03/27/15 RANEY, COURTNEY 828.27 03/27/15 NITZ, CARA 555.06 03/27/15 OHS, CYNTHIA 186.00 03/27/15 MILLER, MELISSA 190.50 03/27/15 MUSKAT, JULIE 161.46 03/27/15 MCCORMACK, HANNAH 20.13 03/27/15 MCKILLOP, AMANDA 141.39 03/27/15 MASON, AMY 72.90 03/27/15 MCCOMAS, LEAH 315.00 03/27/15 LAMSON, ELIANA 27.38 03/27/15 LORENTZEN, CHRISTINE 84.25 03/27/15 KOLLER, NINA 106.00 03/27/15 LAMEYER, BRENT 75.60 03/27/15 KEMP, MAYA 54.69 03/27/15 KOHLER, ROCHELLE 28.12 G1, Attachments Packet Page Number 41 of 129 9994491 9994492 9994493 9994494 9994495 9994496 9994497 9994498 9994499 524,049.79 03/27/15 MADSEN, JEFFREY 37.50 03/27/15 O'BRIEN, ELIZABETH 81.23 03/27/15 EKSTRAND, RYAN 84.57 03/27/15 FLEMING, KENNETH 70.00 03/27/15 KRECH, TRAVIS 280.50 03/27/15 BOOK, PETER 81.00 03/27/15 BONKO, NICHOLAS 112.00 03/27/15 TARR-JR, GUS 60.00 03/27/15 KREGER, JASON 2,575.34 03/27/15 MARTIN, JERROLD 421.57 03/27/15 FOWLDS, MYCHAL 3,989.58 03/27/15 FRANZEN, NICHOLAS 2,988.47 03/27/15 XIONG, BOON 1,626.14 03/27/15 BERGO, CHAD 2,824.09 03/27/15 PRIEM, STEVEN 2,560.94 03/27/15 WOEHRLE, MATTHEW 2,499.55 03/27/15 REILLY, MICHAEL 2,020.19 03/27/15 STEFFEN, MICHAEL 102.00 03/27/15 NESVACIL, BRENNAN 144.00 03/27/15 PRINS, KELLY 1,932.61 G1, Attachments Packet Page Number 42 of 129 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mychal Fowlds, IT Director DATE: April 6, 2015 SUBJECT: Approval of Resolution for Final Payment and Acceptance of Project, Police Department Expansion Project – Phase 3 Introduction The contractor, Jorgenson Construction, has completed the project improvements for the Police Department Expansion Project – Phase 3. The council will consider approving the attached resolution approving final payment to the contractor and for acceptance of the project. Background On October 22, 2013 the council awarded Jorgenson Construction, Inc. a construction contract for the build out of new locker rooms, a garage addition and modification of existing areas at 1830 County Road B East in the amount of $2,185,000. The following change orders were approved by the city council: Change Order #1: $39,290.00 Approved 3/10/2014 Change Order #2: $17,741.00 Approved 6/09/2014 Change Order #3: $(11,481.00) Approved 5/12/2014 Change Order #4: $63,296.00 Approved 6/22/2014 Change Order #5: $0.00 Approved 7/28/2014 Change Order #6: $24,377.00 Approved 8/25/2014 Change Order #7: $(184.00) Approved 10/28/2014 Total: $133,039.00 The revised construction contract total as approved is $2,318,039. Jorgenson Construction, Inc. provided the Consent of Surety to Final Payment, Contractor’s Withholding Affidavits (IC 134s), and Affidavits of Release of Liens. Budget Impact The current expenses incurred to date fall within the allocated budget. Recommendation It is recommended that the city council approve the attached resolution approving the final payment and acceptance of project, Police Department Expansion Project – Phase 3. Attachments 1. Resolution Approving Final Payment and Acceptance of Project Final Payment Application G2 Packet Page Number 43 of 129 2. Final Payment Application G2 Packet Page Number 44 of 129 RESOLUTION APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT POLICE DEPARTMENT EXPANSION PROJECT – PHASE 3 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Police Department Expansion Project – Phase 3, and has let a construction contract pursuant to Minnesota Statutes, Chapter 475.521, and WHEREAS, the IT Director for the City of Maplewood has determined that the Police Department Expansion Project – Phase 3, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. Police Department Expansion Project – Phase 3 is complete and the final construction cost is $2,318,039. Final payment to Jorgenson Construction, Inc., and the release of any retainage or escrow is hereby authorized. Approved this 13th day of April 2015. G2, Attachment 1 Packet Page Number 45 of 129 G2, Attachment 2 Packet Page Number 46 of 129 G3 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mychal Fowlds, IT Director DATE: April 6, 2015 SUBJECT: Approval to Purchase Additional Security System Hardware Introduction The City of Maplewood utilizes a card access system for building security. The current system is over 10 years old and is no longer supported. The migration to our new S2 system began during the various building construction projects over the past 2 years. Council previously approved the migration for all City buildings to S2. This item is an addition to that project. Background As stated above, the City utilizes a card access system for building security. We utilize our card access system to secure not only our exterior doors but also many internal areas. Our current system, which has been in place for over 10 years has started to fail over the past 2-3 years. The equipment and readers are proprietary so there are little options for us when the equipment fails and replacements are costly. Staff has budgeted for replacement of the current system, replacing it with a similar system in function but one that uses an open standard for hardware which will allow for flexibility in years to come. All of City Hall, the Police Department, all Fire Stations, MCC and 1902 have now been setup on the new system. This item includes adding an additional door at Fire Station 2 and adding 3 panic buttons at 1902. Budget Impact The purchase of the proposed security system additions in an amount not to exceed $5,000 has been planned for and will be funded from the IT Fund. Recommendation Staff recommends that the Council give approval to enter into an agreement with ElectroWatchman to complete the requested additions. Attachments 1. Electrowatchman quotes Packet Page Number 47 of 129 G3, Attachment 1 Packet Page Number 48 of 129 G3, Attachment 1 Packet Page Number 49 of 129 G3, Attachment 1 Packet Page Number 50 of 129 G3, Attachment 1 Packet Page Number 51 of 129 G4 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mychal Fowlds, IT Director DATE: April 6, 2015 SUBJECT: Approval to Purchase Council Chambers Camera System Introduction We utilize a camera system to broadcast City meetings from the Council Chambers. The existing system is roughly 9 years old and needs replacing. Background As stated above, the existing camera system was installed in 2006. While it has worked well over the years we are now seeing consistent issues with the equipment not functioning as expected. Cameras flickering off and on and freezing from time to time make capturing our public meetings a challenge. Replacing the equipment with the proposed Sony cameras will ensure that we have a reliable camera system for broadcasting those public meetings. This specific camera also has the benefit of including the capability to broadcast in HD when we take that leap effectively future proofing this purchase. The camera replacement is the first step in making technology improvements in the Council Chambers. Microphone replacements will occur in April but is a lower ticket item and will not need Council approval. From there we’ll take on adding additional A/V capabilities for presenters and improving on the viewing options for visitors. Budget Impact The item listed above has been pre-approved by the Ramsey/Washington Suburban Cable Commission for reimbursement according to their Equipment Replacement Plan. The purchase, not to exceed $45,000, will be made from the IT Fund and then be submitted to the RWSCC for reimbursement. Recommendation It is recommended that approval be given to purchase the new Council Chambers camera system. Attachments 1. Requisition Packet Page Number 52 of 129 Is purchase subject to sales tax?No Mail Purchase Order?Yes No Fax Purchase Order?Yes No Requested by: Fax # (If needed)Signed Date Purchase Order No. (Assigned by Finance Dept.)City Mgr. or his/her designee Approval: FUND ACTIVTY ACCOUNT Signed Date 703 000 4165 Approved by City Council:Date Finance Department Approval: TOTAL Signed Date FOR ACCOUNTING USE ONLY: S:\FINANCE\Forms\AP-Requisition 40,085.00 Names of Bidders Tierney Bros.Alpha Video If low bidder is not recommended or only a single bid has been obtained, include a full explanation of reasons. Freight Subtotal Quantity Description Unit Price 48,877.60 48,877.60$ 1830 County Road B East Maplewood, MN 55109 7711 Computer Avenue Alpha Video Edina, MN 55435 48,877.60 $ 1 4 Sony BRC-H900 cameras & controller Check one City of Maplewood Amount 48,877.60$ Unit Price Amount 40,085.00$ 40,085.00 40,085.00 $ 40,085.00$ Deliver to PROGRAM Name and address of recommended bidder VENDOR NUMBER Sales Tax @ .06875 Total 118 AMOUNT 40,085.00 REQUISITION CITY OF MAPLEWOOD, MINNESOTA (This is NOT a Purchase Order) G4, Attachment 1 Packet Page Number 53 of 129 Quotation Date Quote #Cust #Alpha Video and Audio Inc.03/16/15 AAAQ31139 MAP0047711 Computer Ave, Edina MN 55435 Phone: 952-896-9898 - Fax 952-896-9899 - Visit us at www.alphavideo.com We are an equal opportunity employer Prepared For:Sales Representative: Mike PouhPhone:Mychal Fowlds City of Maplewood 1830 East County Road B Maplewood, MN 55109 USA (651)249-2923 Sales ExecutiveFax: 952-841-3365Terms:NET 30 Best WayShip via:mike.pouh@alphavideo.com ID # Item Description Qty Unit Price Ext. Price 1 4 $8,215.00 $32,860.00 BRCH900 Sony HD 1/2 type 3CMOSs P/T/Z Color Video Camera 2 4 $1,390.00 $5,560.00 BRBKIP10 Sony BRC Camera IP Control Interface Card for BRC-H900 3 1 $1,665.00 $1,665.00 RMIP10 Sony IP Remote Controller for the BRC-H900, BRC-Z700 $40,085.00 SubTotal 4 4 $5,665.00 $22,660.00 BRCZ700 Sony HD 1/4 3CMOSs P/T/Z Color Video Camera 5 4 $1,565.00 $6,260.00 BRBKIP7Z Sony BRC Camera IP Control Interface Card for the BRC-Z700 Camera. 6 1 $1,665.00 $1,665.00 RMIP10 Sony IP Remote Controller for the BRC-H900, BRC-Z700 $30,585.00 SubTotal Shipping charges are not included and will be billed at actual cost. Sales tax is not included and will be billed at actual. A 3% convenience will be added for credit card payments. Sub Total $70,670.00 Sales Tax $0.00 Shipping $0.00 Total $70,670.00 Accepted by:Date:PO: All information contained within this quote is valid for the next 30 days. Thereafter, all prices and applicable charges are subject to change. MINIMUM 15% RESTOCKING FEE WITH ORIGINAL PACKAGING. 03/16/15 CONFIDENTIAL Page 1 of 1 G4, Attachment 1 Packet Page Number 54 of 129 Quote Date 4/6/2015 Quote # 48744 Bill To Mychal Fowlds City of Maplewood 1830 County Rd B East Maplewood MN 55109 Ship To Mychal Fowlds City of Maplewood 1830 County Rd B East Maplewood MN 55109 Expires 7/5/2015 Sales Rep 209 Heidi Harvey Contract MNS 21594 Memo C - BRH900U Camera Option (SC) Illinois | Indiana | Iowa | Michigan | Minnesota | Ohio | Wisconsin Remit To: 3300 University Avenue SE, Minneapolis, MN 55414-3326 (612) 331-5500 | (800) 933-7337 | Fax (612) 331-3424 www.tierneybrothers.com ___ Initial if correct or revise accordingly___ Initial if correct or revise accordingly Qty 4 Item Integration Item Description Sony BRC-H900 Camera Option 999-6897-000 Wallview CCU H900 PTZ Camera w/ CCU * This quotation is for product and services included on the Minnesota State Contract only. * Additional components not available on Contract may be needed for the system to function as designed. * Installation and non contract items provided on separate quotation. The services on this page must be purchased in conjunction with the Integration services on the Contract Release portion of this proposal. * Cabling is a combination of pre-terminated product and bulk cable requiring termination with a specific compression tool. * Manufacturer’s warranties only apply to product purchased on State Contract portion of this proposal. * Tierney Brothers, Inc. will assist in any vendor communications to obtain replacements or return product as specified in the Contract. Price 12,219.40 Ext. Price 48,877.60 Subtotal Shipping Cost (UPS Ground) Tax (MN_EGEE 7.125%) Total 48,877.60 0.00 3,482.53 $52,360.13 To accept this quotation, complete the proposal summary page at the end of this document. Please review the terms, conditions and client responsibilities of this proposal in full. _____________________________ The information contained within this proposal is supplied to you on a confidential basis and is not for disclosure to any organization without written consent of Tierney Brothers, Inc. G4, Attachment 1 Packet Page Number 55 of 129 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Planner DATE: April 8, 2015 SUBJECT: Approval of a Conditional Use Permit Review, T-Mobile Cellular Telephone Tower and Greenhouse at Harmony Learning Center, 1961 County Road C East Introduction The conditional use permit (CUP) for the telecommunications monopole at 1961 County Road C East is due for review. The CUP is to operate a monopole on the site with ground equipment. (See the maps and the city council minutes attached to this report.) Also up for review is the greenhouse that was approved by a CUP for this site in 2013. Background On December 14, 2009, the council approved the following for this site: 1. A conditional use permit (CUP) for a tower and related equipment at a school. Section 44-1321(b)(2)b of the city code requires a conditional use permit for communications towers located at a school 2. The tower design and site plan. On July 8, 2013, the city council approved a CUP amendment to allow a greenhouse on this site. On December 13, 2010, November 28, 2011, December 10, 2012, April 29, 2013 and April 14, 2014, the city council reviewed the CUP and agreed to review it again in the future. Discussion During the summers of 2011 and 2012, staff had inspected the site and routinely found the required vegetation either dead or not healthy. The applicant was quick to respond and replace dead vegetation and repair the screening fence as required. There have been no issues identified over the last year with either the existing cell tower or the greenhouse on site. Staff recommends reviewing the permit for the cell tower and greenhouse again only if a problem arises or a major change is proposed. Budget Impact None. G5 Packet Page Number 56 of 129 Recommendation Review the conditional use permit for the monopole and greenhouse at 1961 County Road C East again only if a problem arises or a major change is proposed. Attachments 1. Location Map 2. Site Plan, dated October 14, 2009 3. December 14, 2009 CUP Conditions 4. Approved Landscaping Plan G5 Packet Page Number 57 of 129 G5, Attachment 1 Packet Page Number 58 of 129 G5, Attachment 2 Packet Page Number 59 of 129 G5, Attachment 3 Packet Page Number 60 of 129 said South line 311 feet; thence northerly parallel with said center line 140 feet; thence north 107.07 feet, thence east 391.55 feet to a point 658.95 feet north of said South line; thence to said South line at a point 200 feet west of said 'XI corner; then West to the point of beginning. WHEREAS, the history of this conditional use permit is as follows: 1. On May 19, 2009, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission tabled their review and directed the applicant to consider alternative locations for the proposed telecommunications tower. 2. On November 17, 2009, the planning commission continued their review of the proposed conditional use permit for a telecommunications tower and recommended that the city council approve this request. 3. On December 14, 2009, the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit revision, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic feature$ into the development design. 9. The use would cause minimal adverse environmental effects. G5, Attachment 3 Packet Page Number 61 of 129 Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. Community development staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. This conditional use permit is conditioned upon T-Mobile allowing the collocation of other provider's telecommunications equipment on the proposed tower. T-Mobile shall submit a letter to staff allowing collocation before a building permit can be issued. 5. If any required landscaping dies plantings must be replaced per city policy and standards. The Maplewood City Council approved this resolution on December 14, 2009. · Mayor Longrie added a friendly amendment that the provision that any landscaping or plantings that die that they be replaced pursuant city policy and standards. Seconded by Mayor Longrie. Nephew Juenemann Ayes -Mayor Longrie, Councilmember Nay -Council member Council member Nephew accepted the friendly amendment. Councilmember Rossbach had recused himself from the agenda item. Councilmember Hjelle left the meeting at 9:10p.m. and was not present to vote on this. The motion passed. G5, Attachment 3 Packet Page Number 62 of 129 G5, Attachment 4Packet Page Number 63 of 129 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Public Works Director/City Engineer Bryan P. Nagel, Street Superintendent DATE: March 25, 2015 SUBJECT: Approval of Purchase for 2015/16 Road Salt Introduction Each year the street maintenance division purchases de-icing salt under a state cooperative purchasing agreement. The council should consider approval of this purchase. Background In order to be included in this program, the state requires the city to submit estimated salt needs for the 2015/2016 season in April. This year the state will have two separate contracts, one for regular road salt and one for treated road salt. Both contracts will have the 80/120 rule which requires the city to purchase at least 80% of the estimated order quantity and the vendor guarantees to supply 120% of the city’s estimated order quantity at the locked price. Early orders are required to be included in the cooperative purchasing contract. Based on usage and carry over from this past season, we estimate regular road salt needs of 575 tons (estimated at $69.20/ton) and treated road salt needs of 400 tons (estimated at $83.53/ton). Budget Impact It is anticipated regular road salt would cost about $39,790.00 with treated road salt at $33,412.00 for a total of about $73,202.00. The current status of budget allocation for salt in 2015 is $74,500 available for expenditure. No additional allocations are needed as this amount is included in the approved 2015 operating budget for maintenance materials within the snow and ice program. Recommendation It is recommended that the City Council authorize the purchase of de-icing salt under state contract in an amount estimated at $74,500. Attachments None G6 Packet Page Number 64 of 129 G7 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Citizen Services DATE: April 6, 2015 SUBJECT: Approval of Consulting Contract with Carey Communications Introduction The City uses numerous venues to communicate with our constituents and is in a contractual agreement with Carey Communications (Heidi Carey) to assist us with our Marketing and Advertising projects. Background One of our main communication tools is the Maplewood Monthly which is mailed to every household and business within our community. The Monthly includes current events, neighborhood projects, seasonal reminders, etc. and is one of our most visual tools to keep residents informed. Along with nine issues of the Maplewood Monthly annually, Ms. Carey assists with the following annual projects:  Nine issues of the Maplewood Monthly; and  Four issues of the Seasons newsletter (4 pages each); and  Conducting interviews and writing articles for the Maplewood Monthly as directed  Work with Government Television Network (GTN) to create 6 twenty-five minute programs annually highlighting city events, businesses, etc. These programs will also feature the Mayor, City Council and city staff as directed by the City Manager and Citizen Services Director City Event Assistance,( including, but not limited to, securing sponsors, working with vendors and designing ads) ; and  Design City PSA Clear Channel Billboard ads; and  Securing ads for publications (Maplewood Monthly and Recreation Booklets) with a required minimum of $2,700.00 each quarter in ads for the Maplewood Monthly,  Additional projects as required or requested. E.g. Miscellaneous brochures, banners, posters, etc. These projects will be submitted to the City Manager or the Citizen Services Director for approval and then forwarded to the Consultant. Packet Page Number 65 of 129 G7 Ms. Carey is compensated an annual flat fee of $48,000 for the above on a pro-rata basis of $4,000 per month contingent upon securing a minimum of $2,700 in advertising sales each quarter. In the event that Ms. Carey does not meet the sales criteria in any given quarter then the payment for the next month would be reduced on a dollar for dollar basis for each dollar under the minimum for the quarter. Additionally, if Ms. Carey secures over $3,600 of advertising revenue in a quarter, the City shall pay her an additional commission on those sales as follows: First $100 - $498 over $3,600 20% Next $499 - $1,500 over $3,600 25% Next $1,501 over $3,600 30% The complete contract is attached for your review. Budget Impact The Contract is budgeted for in the 2015 budget and the revenues are monitored quarterly. Recommendation It is recommended that the council approve the Consulting Contract for Marketing and Advertising with Carey Communications through December 2016 and authorizes the City Manager and Director of Citizens Services to sign the same. Attachments 1. Independent Contractor Consulting Contract Packet Page Number 66 of 129 G7 CITY OF MAPLEWOOD INDEPENDENT CONTRACTOR CONSULTING CONTRACT This agreement is entered into on April 13, 2015 by and between the City of the Maplewood (hereinafter "City" or "Employer" and/or "we" or "us" or "our") and Heidi Carey (hereinafter "Consultant" and/or "you" or "your"). This agreement sets forth all terms and conditions concerning the contract appointment of Heidi Carey to the position of Marketing and Advertising Consultant. A. TERM OF APPOINTMENT This contract shall begin on April 13, 2015 and continue on a weekly basis at the discretion of the City and Consultant, terminating on December 31, 2016, unless terminated earlier by the City of Maplewood or by the Consultant pursuant to this Agreement. The contract will terminate automatically on the termination date unless the appointment is extended in writing prior to the termination date. If the contract· is extended, it will terminate automatically upon the new expiration date, unless terminated earlier pursuant to this Agreement. B. DUTIES AND RESPONSIBILITIES Consultant shall consult with the City Manager and Citizens Services Director in the performance of all their duties with regard to marketing and advertising for the City of Maplewood. The Consultant's duties and responsibilities shall be conducted in accordance with this Agreement and in accordance with all applicable laws and the City's policies, procedures, and rules as established by management. The Consultant agrees that she will be performing all the duties set forth in this job description as an independent contractor and assumes all responsibility for payment of any and all employment taxes arising out of the City's payments to Consultant hereunder. Consultant shall furnish her own equipment and home office and determine her own schedule with regards to completing the deliverables. City will provide access to City servers to allow Consultant to email out newsletters. Consultant hereby indemnifies the City of Maplewood for any employment taxes arising out of the City's payments to Consultant hereunder. Packet Page Number 67 of 129 G7 Page 2 Consultant Contract – Heidi Carey April 8, 2015 C. DELIVERABLES AND COMPENSATION Deliverables Consultant shall deliver the following work (hereafter "Work" or "Deliverables") in a timely efficient and professional manner:  Nine issues of the Maplewood Monthly; and  Four issues of the Seasons newsletter (4 pages each); and  Conducting interviews and writing articles for the Maplewood Monthly as directed  Work with Government Television Network (GTN) to create 6 twenty-five minute programs annually highlighting city events, businesses, etc. These programs will also feature the Mayor, City Council and city staff as directed by the Citizen Services Director  City Event Assistance,( including, but not limited to, securing sponsors, working with vendors and designing ads) ; and  Design City PSA Clear Channel Billboard ads; and  Securing ads for publications (Maplewood Monthly and Recreation Booklets) with a required minimum of $2,700.00 each quarter in ads for the Maplewood Monthly,  Additional projects as required or requested. E.g. Miscellaneous brochures, banners, posters, etc. These projects will be submitted to the City Manager or the Citizen Services Director for approval and then forwarded to the Consultant. Each of the above-stated publication deliverables includes two (2) proofs to City staff, delivery to the printer, and any final editing for the printer and printer proof. Maplewood Monthly page numbers shall be as determined by Karen Haag. Consultant shall also deliver an annual schedule that lists when articles are due, when each council member is to write their articles, and how many pages are included for each issue. Consultant shall send the Citizen Services Director and/or his or her designee, monthly advertising invoices that will be billed to each advertiser and the invoice for such advertising shall come directly from the City (in the same manner as they are currently sent). Consultant shall also email a copy of each publication to each of the advertisers to prove that their ads ran in the publication. The City reserves the right to decrease these stated deliverables upon 30 day written notice to Consultant, and any such reduction shall result in a pro rata reduction in compensation to Consultant upon implementation of such reduction. Packet Page Number 68 of 129 G7 Page 3 Consultant Contract – Heidi Carey April 8, 2015 Compensation The City will pay Consultant an annual flat fee of Forty Eight Thousand Dollars ($48,000.00) for the above deliverables on a pro-rata basis of Four Thousand Dollars ($4,000.00) per month. Such payments shall be paid on the first day of each month following completion of the pro rata deliverables for the previous month. Such payment is not only contingent upon maintaining completion of the deliverables on a pro-rata basis each month; it is also contingent upon meeting the $2,700.00 minimum advertising requirement each· quarter. If Consultant fails to meet these deliverable requirements (except for the advertising minimum) in any given quarter, then the payment for the next month shall be .reduced by pro-rata amount for the deliverables not completed. If the Consultant fails to meet the advertising minimum of $2,700.00 per quarter, then the payment for the next month shall be reduced on a dollar for dollar basis for each dollar under the minimum for the quarter. Additionally, if Consultant brings in over $3,600.00 of advertising revenue in a quarter, the City shall pay Consultant an additional commission on such sales as follows: Additional Ad Revenue per Quarter: Commission Percentage First $100 - $498 over $3,600 20% Next $499 - $1,500 over $3,600 25% Next $1,501 over $3,600 30% Additional Work Additionally, Consultant shall be available to perform “Additional Work’ at an hourly rate of $70.00 per hour. Such “Additional Work” must be authorized in writing, in advance, by either the Assistant City Manager, the citizens Services Director or the Parks and Recreation Director. Optional projects that may qualify for such “Additional Work’ include Media Blasts, Media Placement, Marketing Plans, Press Releases, Sponsorship Sales for MCC, Recreation Events, marketing Campaigns and other design projects for programs and/or events. As an independent contractor, the Consultant will not receive overtime compensation or compensatory time off or additional compensation beyond the established pay for the position pursuant to the agreement. Packet Page Number 69 of 129 G7 Page 4 Consultant Contract – Heidi Carey April 8, 2015 D. WORK FOR HIRE Consultant agrees that with regard to all Work completed pursuant to this Agreement, i.e. marketing services, editorial services, design services, etc.: 1. To deliver to us no later than the end of each month, the pro rata Work to be performed that month, or to meet whatever other deadline has been determined for other specific Work, (i.e. Additional Work) in a manner and form satisfactory to us. 2. Upon acceptance of the Work, we agree to pay you Four Thousand Dollars per month and/or other payments of $70.00 per hour for Additional Work for all rights in the Work. You will not receive any further payment from us. 3. You expressly acknowledge that the material contributed by you hereunder, and your services hereunder, are being specially ordered and commissioned by us for use in connection with marketing, advertising and publishing for the City of Maplewood. The Work contributed by you hereunder shall be considered a "work made for hire" as defined by the copyright laws of the United States. We shall be the sole and exclusive owner and copyright proprietor of all rights and title in and to the results and proceeds of your services hereunder in whatever stage of completion. If for any reason the results and proceeds of your services hereunder are determined at any time not to be a "work made for hire", you hereby irrevocably transfer and assign to us all right, title and interest therein, including all copyrights, as well as all renewals and extensions thereto. 4. You agree that we may make any changes or additions to the Work prepared by you, which we, in our sole discretion, may consider necessary, and may engage others to do any or all of the foregoing, with or without attribution to you. You further agree to waive any so-called moral rights in the Work. 5. You represent that, except with respect to material furnished to you by us, you are the sole author of the Work and all of your services are original and not copied in whole or in part from any other work; that your Work is not libelous or obscene, or knowingly violates the right of privacy or publicity, or any other rights of any person, firm or entity. Packet Page Number 70 of 129 G7 Page 5 Consultant Contract – Heidi Carey April 8, 2015 E. BREACH If either party fails at any time to meet any deadlines required herein, or otherwise fails to meet the professional standards required, or otherwise by their actions or inactions provides just cause to terminate this Agreement, then the non-breaching party shall provide the breaching party with written notice of such breach and the breaching party shall have thirty (30) days from receipt of such notice to cure said breach to the satisfaction of the non-breaching party. Any failure to cure said breach upon expiration of the 30 day cure period shall be grounds for immediate termination of the Agreement upon written notice of termination for failure to cure. Notice, if to the City shall be delivered to: City of Maplewood Attention: Karen Haag, Director Citizen Services 1830 County Road B East Maplewood, MN 55109 Fax (651) 249-2059 Email: karen.Haag@ci.maplewood.mn.us And if to Consultant shall be delivered to: Heidi Carey 10599 108th Avenue N.E. Hanover, Minnesota 55341 All written notices to be delivered by mail, shall be delivered by Certified U.S. Mail, Return receipt requested, and shall be deemed delivered three (3) business days after the date the notice was sent. Email and facsimiles shall be deemed delivered the next business day after they are sent. F. FORCE MAJEURE Neither party shall be liable for any failure or delay in performance under this Agreement, to the extent such delay or failure is proximately caused by conditions beyond its control, including, but Packet Page Number 71 of 129 G7 Page 6 Consultant Contract – Heidi Carey April 8, 2015 not limited to, war, strikes, floods, tornados or other natural disasters or Acts of God or any other cause beyond the reasonable control of the affected party. G. GENERAL PROVISIONS This contract constitutes the entire agreement between the parties and supersedes any other agreement either oral or written. The terms of this agreement may be modified only by subsequent written agreement signed by both parties. In the event that any part of this agreement is declared or rendered invalid by court decision or statute, the remaining provisions of the agreement shall remain in full force and effect. Minnesota law shall govern the interpretation and construction of this agreement. CONSULTANT SIGNATURE: _______________________________ Date: __________________ Heidi Carey SIGNATURES FOR THE CITY OF MAPLEWOOD: ________________________________ Date: ____________________ Melinda Coleman, City Manager ________________________________ Date: ____________________ Karen Haag, City Clerk Packet Page Number 72 of 129 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Planner DATE: April 8, 2015 SUBJECT: Approval of a Resolution Identifying the Support for CDBG Funding and Authorizing an Application for Grant Funds – Gladstone Improvements – Phase 2 Introduction City staff is requesting the city council adopt the attached resolution. This resolution is required by Ramsey County as part of the city’s application for a grant through the Community Development Block Grant (CDBG) Program, which is administered by Ramsey County. Discussion Ramsey County has available CDBG grants funds for 2015 for communities seeking funding for development or redevelopment projects, which includes funding of public improvements that support development projects. The cost of the Gladstone Improvements – Phase 2 is approximately $3.5 million. The city is seeking $250,000 in CDBG funds to assist with the funding of these public improvements. This is in addition to the $900,000 grant the city received from the Met Council for the same project. As part of the CDBG grant process, Ramsey County requires that a resolution be adopted by the city council in support of the grant application. Budget Impact Adopting the attached resolution will have no impact on the city’s budget. The grant application has the potential of providing the city with additional funds to put towards the Gladstone Improvements – Phase 2 Recommendation Adopt the resolution of support for the city’s application for grant funding through Ramsey County’s CDBG program. Attachments 1. Resolution of Support G8 Packet Page Number 73 of 129 RESOLUTION NO. __________ CITY OF MAPLEWOOD, MINNESOTA RESOLUTION IDENTIFYING THE SUPPORT FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AND AUTHORIZING AN APPLICATION FOR GRANT FUNDS WHEREAS the City of Maplewood is a municipality within Ramsey County, and is therefore eligible to apply to the County’s community development block grant (CDBG) program; and WHEREAS the City has identified a proposed project within the City that meets the CDBG’s purposes and criteria and is consistent with and promotes the purposes of the policies of Ramey County’s Community and Economic Development; and WHEREAS the City has the institutional, managerial and financial capability to ensure adequate project administration; and WHEREAS the City certifies that it will comply with all applicable laws and regulations as stated in the grant agreement; and WHEREAS the City agrees to act as legal sponsor for the project contained in the grant application; and NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the governing body of the City: 1. Finds that it is in the best interests of the City’s development goals and priorities for the proposed project to occur at this particular site and at this particular time. 2. Authorizes its city staff to submit on behalf of the City an application for community development block grant funds for the project components identified in the application, and to execute such agreements as may be necessary to implement the project on behalf of the City. The Maplewood City Council _________ this resolution on April 13, 2015 G8, Attachment 1 Packet Page Number 74 of 129 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Planner DATE: April 7, 2015 SUBJECT: Approval of Design Review, Villages at Frost-English, 1955 English Street North A. Approval of a Resolution for a Conditional Use Permit for a Four- Story Residential Building B. Approval of a Lot Division C. Design Review Introduction Project Description Sherman Associates is proposing to redevelop the 5.5 acre former Maplewood Bowl site (1955 English) into a three-phased, mixed-use project to be called The Villages at Frost-English. The first phase will be a four-story, multi-family building with 50 units. Phase two will be an 80-unit multi-family building rented exclusively to seniors and phase three will be a 6,500 commercial retail building near Frost Avenue and English Street. Both underground and surface parking will be provided for the residential buildings. Requests To build this development, the applicants are requesting that the city council approve the following: 1. A conditional use permit for a four-story building 2. Lot division 3. Design review Background On January 22, 2014, the Metropolitan Council approved a livable communities demonstration account (LCDA) grant request for the city of Maplewood for $1,900,000. This grant money is being used for public infrastructure improvements along Frost Avenue and has assisted the developer with the purchase of the Maplewood Bowl site. J2 Packet Page Number 75 of 129 Discussion Gladstone Neighborhood Redevelopment Plan The Gladstone Neighborhood Redevelopment Plan (pertinent pages attached to this report) outlines nine guiding principles to redevelopment in the area as follows: 1. Design the future of Gladstone as a village. 2. Transform regional trails into celebrated village corridors. 3. Make Gladstone a compelling quality of life choice. 4. Weave natural systems and ecological function into the built and recreational environment. 5. Allow Gladstone’s future to whisper the story of its past. 6. Make walkability the standard. 7. Think of Gladstone as a neighborhood for all stages of life. 8. Make the Gladstone redevelopment plan a model for others to follow. 9. Make multi-modal links between Gladstone and areas beyond. The Gladstone Neighborhood Redevelopment Plan further outlines development strategies for Frost Avenue North, which includes the former Maplewood Bowl site, as follows: • Achieving a mix of neighborhood retail services fronting on Frost Avenue and English Street • Incorporation of rainwater gardens, alternative pavement strategies, shared parking and other techniques to minimize surface water runoff and provide for treatment of runoff. • Incorporation of recycled building materials, roof top gardens, solar energy systems and other sustainable building techniques that contribute to the educational and interpretive vision of the Gladstone Savanna. • Flexibility to accommodate the bowling alley use and other local neighborhood retail businesses that desire to stay in the neighborhood. • Redevelopment of the Frost Avenue North area has important financial relationships with the remainder of the Gladstone Neighborhood. Actual implementation efforts should explore ways that this project can provide financial resources to other parts of the master plan, particularly the improvement of Flicek Park and Frost Avenue. • Development may orient toward the regional trails rather than back up to them. • Building heights should be “stepped back” from the street as they grow in height. 2030 Comprehensive Plan and Density The city council adopted the 2030 Comprehensive Plan on January 25, 2010. The 2030 Comprehensive Plan incorporated the land uses and densities established by the Gladstone Neighborhood Redevelopment Plan. The 2030 Comprehensive Plan guides this site as mixed use. Mixed use has a density range of 6 to 31 units per net acre. A total of 130 units will eventual be built on the residential sites, 4.6 acres of land, providing a density of 28.3 units per net acre. J2 Packet Page Number 76 of 129 Zoning The site is currently zoned as mixed use (mu). This zoning district allows for a mixed use multi- family and commercial retail development. Conditional Use Permit for a Four-Story Building The mixed use district requires a conditional use permit for any residential buildings more than three-stories or 35 feet in height. The proposed phase one multi-family building will be a four- story building and approximately 43 feet in height as measure from grade to the mid-point of the roof. The Gladstone Master plan encourages buildings along Frost Avenue and English Street to be three or four-stories tall. The planning commission recommended the applicant revise the Frost Avenue elevation to step back the fourth floor from the rest of the building. The applicant is agreeable to this request and submitted a revised building elevation which staff is recommending approval of. The multi-family senior building proposed to be built in phase two, is tentatively planned to be four-stories as well and will need to get city council approval for a conditional use permit. There are two buildings in Maplewood that currently have four-stories. The first one is the Parkview Court Apartments, a multi-family housing development in Gladstone, which is located just to the west of the Shores at Lake Phalen development. Parkview Court Apartments were constructed with four floors in 1965, prior to the city’s requirement that all multi-family housing be limited to three stories without a conditional use permit. The city council did approve a four-story senior housing building, called the Regents, which is part of the Legacy Village planned unit development. Design Review Site Plan The phase one building will be constructed on the southwest corner of the site. The main entry will face Frost Avenue and be just east of the building. The overall parking lot and access drive lane will also provide a connection off of English Avenue. The two access drives will be located where there are currently curb cuts to access the site. This drive aisle is at least 24 feet in width at all points. Phase two, 80-unit multi-family senior building, is proposed to be located on the north side of the site and phase three, 6,500 commercial retail building, will be located near the intersection of Frost Avenue and English Street. The city’s mixed use district requires a front yard setback for multiple dwelling buildings to be no more than 20 feet, with a minimum of zero feet. Because there is a single-family home to the west of the site, the home is also zoned mixed use, a 10-foot side yard setback is required. A rear yard setback is not applicable to phase one. The phase one, 50-unit multi-family building, meets all the zoning ordinances required setbacks. The applicant will be required to apply and go through the city’s land use and design review processes for phases two and three to ensure all setbacks are either met or the applicant will be required to apply for a variance as needed. J2 Packet Page Number 77 of 129 Building Elevations Exterior building walls adjacent to or visible from a public right-of-way or public open space may not exceed 40 feet in width. New buildings of more than 40 feet in width are allowed if the building wall is divided into smaller increments, between 20 and 40 feet in width, through articulation of the façade. Exterior-building materials shall be classified primary, secondary or accent material. Primary materials shall cover at least 60 percent of all façades of a building. Secondary materials may cover no more than 30 percent of all façades of a building. Accent materials may include door and window frames, lintels, cornices and other minor elements, and may cover no more than ten percent of all façades of a building. The community design review board may consider exceptions to the above-mentioned design standards if they uphold the integrity of the guidelines and result in an attractive, cohesive development design as intended by ordinance. The primary materials for proposed 50-unit multi-family building are brick and cement fiber board siding – each being utilized with two different tones of color. Cement fiber board textured panels will be used in isolated spaces throughout the building. The roof will be covered with architectural asphalt shingles. Windows and balconies are generously located throughout the building. During the planning commission’s review regarding the conditional use permit required for a four-story building the commission recommended the application revise the Frost Avenue elevation to step back the fourth floor from the rest of the building. The applicant was agreeable to this recommendation and submitted a revised elevation for the community design review board to review at its meeting. The board recommended approval of this revised elevation. Phases two and three will be required to come back for design review but ordinance will require them to use compatible materials and colors as the building in phase one. Tree Preservation The tree inventory plan shows 45 significant trees on the site, equaling 678 diameter inches. Redevelopment of the site will result in the removal of 14 significant trees (equaling 177 diameter inches). Four of the 14 trees removed are located in the Frost Avenue right-of-way and are being removed as part of the City’s Gladstone Area Phase 2 street improvements. Two of the 14 trees removed are located in the English Street right-of-way to accommodate the new driveway into the site. Because the applicant is able to preserve two specimen trees and many significant trees located on the north and west side of the site, the City’s tree mitigation calculation for redevelopment of this site only requires the replacement of 16 caliper inches (8 – 2” caliper trees). The landscape plan shows 43 new trees planted on the site, equaling 90 caliper inches of replacement trees. In addition, the City will be installing five trees along the Frost Avenue right-of-way as part of the Gladstone Phase 2 street improvements. The applicant meets the City’s tree replacement requirements. J2 Packet Page Number 78 of 129 Landscaping All areas of land not occupied by buildings, parking, driveways, sidewalks or other hard surface are required to be sodded or mulched and landscaped with approved ground cover, flowers, shrubbery and trees. Hard-surfaced areas, including sidewalks and patios, must include amenities such as benches, planters and bike racks. For parking lots consisting of 20 or more spaces, interior landscape islands are required. Interior landscape islands shall be at a rate of one landscape island for every ten parking spaces. Landscape islands shall be a minimum of 144 square feet in area and shall be a minimum of eight feet in width, as measured from back of curb to back of curb. Perimeter landscape or pedestrian walls are required for all parking lots and shall be established along the road and edges of the parking lot. The landscape treatment or pedestrian wall shall run the full length of the parking lot and be located between the property line and the edge of the parking lot. The applicant shall submit to staff for approval a revised landscape plan showing the following details: a. Addition of at least two trees to be installed by the applicant in or near the English Street right-of-way to replace the two trees removed with the construction of the driveway. b. Landscape requirements per the Mixed-Use Zoning District including: 1. Landscape Islands: a) One overstory tree with a trunk size a minimum of two-and-one- half inches in caliper shall be provided for every landscape island. b) A minimum of 50 percent of every landscape island shall be planted with an approved ground cover in the appropriate density to achieve complete cover within two years. Mulch may only be used around the base of the plant material to retain moisture. 2. Perimeter Parking Lot Landscaping: a) The primary plant materials used in perimeter parking lot landscaping adjacent the road shall be over story trees. Ornamental trees, shrubs, hedges and other plant materials may be used to supplement the over story trees, but shall not be the sole contribution to such landscaping. 3. Over story trees are required at regular intervals along the road to help define the road edge, to buffer pedestrians from vehicles and to provide shade. The over story trees shall be located in a planting strip at least five feet wide between curb and sidewalk, or in a planting structure of design acceptable to the city. J2 Packet Page Number 79 of 129 Lighting The lighting plan shows 7 freestanding lights throughout the parking lot. City ordinance requires that illumination from outdoor lighting be limited to .4 foot candles at all property lines and that freestanding lights maintain a maximum height of 16 feet. In addition, since the Villages at Frost-English is a signature redevelopment project in the Gladstone neighborhood, the city should ensure that the outdoor lighting proposed on this site is compatible to the street lighting proposed for the Phase 2 public improvements along Frost Avenue and English Street. The photometric plan submitted does not state the height of the poles and exceed the illumination maximums at the shared property lines with the existing liquor store property. To ensure compliance with city ordinance and compatibility with the Phase 2 Gladstone public improvements, city staff recommends that a revised lighting and photometric plan be submitted to staff for approval. Trash Enclosure All trash and recycling will be maintained within the building, for pick up through the underground garage. Because of the size of this development and number of residents, staff also recommends that there be trash and recycling receptacles located throughout the site to ensure residents, visitors, and employees have access to these containers when walking the trails. Unit Sizes Ordinance requires minimum unit sizes of 580 square feet per efficiency or one-bedroom units. The 11 one-bedroom units will be 807 square feet in size, which meets ordinance requirements. Ordinance requires two-bedroom units to have a minimum unit size of 740 square feet. The 22 two-bedroom units will be 994 square feet in size, also meeting ordinance requirements. Ordinance requires three-bedroom units to have a minimum unit size of 860 square feet. The 17 three-bedroom units will be 1,365 square feet in size, also meeting ordinance requirements. Parking Ordinance requires a minimum parking standard of two parking spaces per unit, with at least one space being covered. The 50-unit building would require a least 100 spaces. Fifty spaces are being provided in an underground garage. The proposed site plan shows 144 surface spaces. Phase one parking requirements are being met. In anticipating the parking needs for phases two and three, the 80-unit senior building would require 80 covered and 80 surface spaces and the commercial building would require approximately 33 spaces – depending on the actual user(s). The 80-unit senior building will have at least 80 underground parking spaces. After phase one there will be 94 surface spaces available for use. By ordinance phase two would need 80 surface spaces and the commercial building would require at least 33 spaces, meaning a deficit of 19 spaces. The applicant will likely seek approval of a parking waiver and a shared parking agreement between the three phases once it applies for phases two and three. The senior building will be a likely candidate to waive some of the parking requirements as every unit will have an underground space. J2 Packet Page Number 80 of 129 Lot Division The applicant is requesting that the property be divided in three parcels to reflect the three phases. This will be done to assist with the financing of each individual building but wi ll also clean up the existing conditions of the former Maplewood Bowl property where 12 parcels currently make up the site. Approval of the lot division should be conditioned on the developer dedicating any needed access, pedestrian, drainage, and utility easements along the entire property lines adjacent to Frost Avenue and English Street, as required by the city engineer. Department Comments Police Chief Paul Schnell, Maplewood Police Department: No concerns. Nick Carver, Building Official: Must meet the current International Building Ordinance requirements. Butch Gervais, Fire Marshal: Shall install all fire protection systems according to state and local ordinances. Must also have minimum 20-foot access road for fire department. Jon Jarosch, Engineering Review: Please see attached report. Shann Finwall, Environmental Review: Please see attached report. Commission Actions Planning Commission On March 17, 2015, the planning commission held a public hearing and recommended approval of the condition use permit and lot division. The planning commission did add a recommendation relating to the stepping back of the fourth floor of the building on the Frost Avenue elevation. Community Design Review Board On March 24, 2015 the community design review board reviewed the design plans for this project and recommended approval. The board added two conditions requiring the screening of the supports of the deck along Frost Avenue and recommending approval of the revised Frost Avenue building elevation which was submitted at its meeting. Budget Impact None. J2 Packet Page Number 81 of 129 Recommendations 1. Approve the conditional use permit resolution attached. This resolution approves the conditional use permit for a four-story multi-family residential building. Approval is subject to the following conditions: a. The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s February 26, 2015 review. b. All construction shall follow the plans date-stamped February 23, 2015, and with revisions as noted in this approval. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. c. This approval is for the phase one, 50-unit multi-family building only. Any future phases with buildings taller than 35-feet or three stories must seek separate approval for a conditional use permit. d. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. e. The Frost Avenue building elevation shall follow the plan submitted at the March 24, 2015 CDRB meeting, which steps the fourth floor back from the rest of the building. f. The city council shall review this permit in one year. 2. Approve the lot division request to subdivide the 5.5 acre property located at 1955 English Street, which currently consist of 12, into three parcels. This lot division approval is subject to the following conditions: a. Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch, dated February 26, 2015. b. Prior to issuance of a grading or building permit for development on the new lots the following must be submitted to staff for approval: 1. Proof that Ramsey County has recorded the lot division. 2. A signed certificate of survey showing the location of all property lines. 3. Approve the design plans for the 50-unit multi-family building and the site plan for the Villages at Frost-English, date stamped February 23, 2015, for the redevelopment project located at 1955 English Avenue. Approval is subject to the applicant doing the following: J2 Packet Page Number 82 of 129 a. Repeat this review in two years if the city has not issued a building permit for this project. b. Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch, dated February 26, 2015. c. Satisfy the requirements set forth in the staff report authored by environmental planner Shann Finwall, dated March 2, 2015. d. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: 1. Verification of The Villages at Frost-English lot division has been recorded. 2. Have the city engineer approve final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s February 26, 2015 review. 3. The applicant shall submit to staff for approval a revised landscape plan showing the following details: a. Addition of at least two trees to be installed by the applicant in or near the English Street right-of-way to replace the two trees removed with the construction of the driveway. b. Landscape requirements per the Mixed-Use Zoning District including: i. Landscape Islands: 1. One overstory tree with a trunk size a minimum of two- and-one-half inches in caliper shall be provided for every landscape island. 2. A minimum of 50 percent of every landscape island shall be planted with an approved ground cover in the appropriate density to achieve complete cover within two years. Mulch may only be used around the base of the plant material to retain moisture. ii. Perimeter Parking Lot Landscaping: 1. The primary plant materials used in perimeter parking lot landscaping adjacent the road shall be over story trees. Ornamental trees, shrubs, hedges and other plant materials may be used to supplement the over story trees, but shall not be the sole contribution to such landscaping. J2 Packet Page Number 83 of 129 iii. Over story trees are required at regular intervals along the road to help define the road edge, to buffer pedestrians from vehicles and to provide shade. The over story trees shall be located in a planting strip at least five feet wide between curb and sidewalk, or in a planting structure of design acceptable to the city. 4. Enter into a developer’s agreement with the city which will cover the installation of all public improvements surrounding and within the property. 5. Sign a maintenance agreement for the ongoing maintenance of all required rainwater gardens and infiltration basins. 6. A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 7. An executed cross access agreement must be submitted to the city between the Villages at Frost-English development and the existing liquor store at 1281 Frost Avenue. 8. Revise the photometric plan showing code compliance and height of all light fixtures. e. The applicant shall complete the following before occupying the building: 1. Replace any property irons removed because of this construction. 2. Provide continuous concrete curb and gutter around the parking lot and driveways. 3. Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. 4. Install all required outdoor lighting. 5. Install all required sidewalks and trails. f. If any required work is not done, the city may allow temporary occupancy if: 1. The city determines that the work is not essential to the public health, safety or welfare. 2. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. J2 Packet Page Number 84 of 129 g. The buildings for Phases Two and Three of the Villages at Frost-English development are required to be reviewed for design review by the community design review board. h. All work shall follow the approved plans. City staff may approve minor changes. i. Approving the Frost Avenue building elevation submitted at the March 24, 2015 CDRB meeting that is date-stamped March 24, 2015. j. The supports of the decks along Frost Avenue shall be screened by a masonry wall. Citizen Comments Staff surveyed the 62 property owners within 500 feet of this site for their comments. There were 3 written replies. None were in favor, two were against the project and one had no comment. Against 1. Both my husband and I do not agree with the phase 1 due to the kind of people the bowling alley attracted. We are afraid that these would be the same kind that would rent. Growing up poor myself, I know how wild unsupervised kids can get and a lot of these households the parents are drug users. If we wanted to live in that kind of neighborhood we would have bought a house somewhere else. We love how quiet and peaceful the neighborhood is and we know all our neighbors. With the increase in drug, theft and domestic violence and not to mention vandalism, how will it improve out property value? (Hedin, 1997 English Street) 2. I’m not too eager about having a four story, 50-unit multi-family home being built because a four-story building is too tall and I feel that it will increase the noise level in the neighborhood. I’m fine with the senior housing building as long as it isn’t taller than two stories. (Lee, 1236 Ryan Avenue East) No Comment 1. No Comment (Ramsey County Regional Rail Authority, 1870 English Street) Reference Information Site Description Site Size: 5.5 Acres Existing Land Use: Vacant – former bowling alley Surrounding Land Uses North: Gateway Trail South: Liquor store, Frost Avenue and Gladstone Savannah J2 Packet Page Number 85 of 129 East: English Street and Moose Lodge West: Atlantic Street, a vacant lot, a single-family home and a commercial building Planning Existing Land Use: Mixed Use Existing Zoning: Mixed Use (mu) Criteria for Approval Criteria for Conditional Use Permit Approval Article V, Sections 44-1091 through 44-1105 states that the city council may grant a CUP subject to the nine standards for approval noted in the conditional use permit resolution attached. Application Date The city received complete applications for a conditional use permit, lot division and site and design plans approval on February 23, 2015. The 60-day review deadline for a decision is April 24, 2015. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary in order to complete the review of the application. Attachments 1. Location Map 2. Land Use Map 3. Zoning Map 4. Gladstone Neighborhood Redevelopment Plan – Guiding Principles 5. Gladstone Neighborhood Redevelopment Plan – Development Strategies for Frost Avenue 6. Applicant Narrative 7. Site Plan 8. Landscape Plan 9. Photometric Plan 10. Building Elevations 11. Revised Frost Avenue Elevation 12. Staff Engineer Jon Jarosch’s comments, February 26, 2015 13. Environmental Planner Shann Finwall’s comments, March 2, 2015 14. Planning Commission Minutes, March 17, 2015 15. Community Design Review Board Minutes, March 24, 2015 16. Conditional Use Permit Resolution 17. Applicant’s plans (separate attachment) J2 Packet Page Number 86 of 129 Hazelwood Hillside Beaver Lake Parkside Highwood Gladstone Battle Creek Sherwood Glen Vista Hills Kohlman Lake Western Hills Maplewood Heights Carver Ridge Maplewood, City of Maplewood Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, CNES/Airbus DS, USDA,USGS, AEX, Getmapping, Aerogrid, IGN, IGP,swisstopo, and the GIS User Community, City ofMaplewood, Esri, HERE, DeLorme, TomTom,MapmyIndia, © OpenStreetMap contributors, and theGIS user community 1955 English Street - Villages at Frost and English Former Maplewood Bowl site - Overview Map J2, Attachment 1 Packet Page Number 87 of 129 Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, EarthstarGeographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping,Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, City ofMaplewood, Esri, HERE, DeLorme, TomTom, MapmyIndia, ©OpenStreetMap contributors, and the GIS user community 1955 English Street - Villages at Frost and English Former Maplewood Bowl site - Land Use Map LegendLow Density Residential Open Space Mixed Use J2, Attachment 2 Packet Page Number 88 of 129 Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, EarthstarGeographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping,Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, City ofMaplewood, Esri, HERE, DeLorme, TomTom, MapmyIndia, ©OpenStreetMap contributors, and the GIS user community 1955 English Street - Villages at Frost and English Former Maplewood Bowl site - Zoning Map Legend Open Space/Park Single Dwelling (r1) Double Dwelling (r2) Mixed Use (mu) J2, Attachment 3 Packet Page Number 89 of 129 Vision and Guiding PrinciplesThe Gladstone Master Plan will take years and in some casesdecades to accomplish. With that kind of timeframe, it will beeasy to loose sight of the “whys” of the various plan recommen-dations. A chapter of particular importance when wrestling withchallenging decisions is the Vision and Guiding Principles chap-ter. There, one can always come back to the fundamental prin-ciples that will help guide sound decision-making.VisionAccording to an old story, two stonecutters were asked whatthey were doing. The first said, “I’m cutting this stone into blocks.”The second replied, “I’m on a team that is building a cathedral.”This story describes the role of a vision in guiding growth andchange in a neighborhood. Without a vision, redevelopmentmanagement works much like the first stonecutter. New piecesare added or modified without a clear picture of what is beingbuilt. The vision provides the picture of the “cathedral” that theGladstone Neighborhood seeks to become. Each developmentand redevelopment project must help to build the future, notjust fit cleanly with the next “stone block”.The vision is an overarching statement about the Gladstone Neighbor-hood in the future. It should be a statement about what this place aspiresto be and should capture the essence of the future Gladstone Neigh-borhood. Guiding Principles represent the basic goals of the plan andreflect the expressed needs and desires of the people of the GladstonePage 3 - 1Gladstone Neighborhood Redevelopment Plan Vision and Guiding PrinciplesVision and Guiding PrinciplesVision and Guiding PrinciplesVision and Guiding PrinciplesVision and Guiding PrinciplesVision and Guiding PrinciplesNeighborhood and Maplewood Community. The guiding principles areused to represent the community’s values and with the master plan shouldbe used as a tool for guiding improvements and future development, evalu-ating proposals and furthering the Gladstone vision.Gladstone Vision StatementGladstone Vision StatementGladstone Vision StatementGladstone Vision StatementGladstone Vision StatementThe vision for Gladstone is to be an inspiring, vital andstable neighborhood always striving to protect andportray its history, its sense of open space and ecologicalpresence, and its qualities as a great neighborhood tolive, play and work in.Guiding PrinciplesPlanning is a dynamic process, and as thorough and complete asthe master plan may be, future development will not alwaysmirror what is reflected in the master plan. The ultimate mea-sure of the compatibility of a development proposal comes backto the guiding principles. The following principles were estab-lished:i Design the future of Gladstone as a “village”: villagesare marked by their organic building patterns, mixed & in-This chapter represents aset of fundamentalprinciples that will helpguide sound decision-making.The master plan will take years andin some cases decades toaccomplish. Planning mustconsiders current and futurepopulations.J2, Attachment 4Packet Page Number 90 of 129 Page 3 - 2Gladstone Neighborhood Redevelopment PlanVision and Guiding Principlestegrated land uses, intimate human-scale spaces and the pres-ence of people.ii Transform regional trails into celebrated village cor-ridors: Gladstone is blessed with two relatively new re-gional trail corridors – over time, the village pattern canadjust to celebrate them rather than relegate them.iv Make Gladstone acompelling “qualityof life” choice:Gladstone should be alive/work/play environ-ment that accentuates itsinherent qualities withgreat design and lastingmaintenance.v Weave natural systems and ecological function intothe built and recreational fabric: all village develop-ment should have the infrastructure to support its core func-tions as well as facilitate habitat value, rainwater infiltra-tion, and resource cycling.vi Allow Gladstone’sfuture to whisperthe story of its past:Gladstone has a richstory to tell – designs forthe future can function asan interpreter of thepast.vii Make “walkability”THE standard: designand maintenance for pe-destrian connectivity,comfort and safetyshould be a top priorityfor all public and privatespaces.viiiThink of Gladstone as aneighborhood for all stagesof life: Gladstone should ac-commodate all stages in life withlife-cycle housing options, busi-ness and employment opportu-nities, transit accommodationsand recreational alternatives.ix Make the Gladstone masterplan a model for others tofollow: Gladstone is the firstredevelopment project of thismagnitude for Maplewood and should provide a success storyfor future projects.x Make multi-modallinks betweenGladstone and areasbeyond: Gladstoneshould embrace thetransportation choices ithas.J2, Attachment 4Packet Page Number 91 of 129 Page 4 - 19Gladstone Neighborhood Redevelopment Plan Master Plan· Development should take advantage of views of the Savannaand should present a high quality design.· Access to the development should be off of Edward Street.· Buildings adjacent to Frost should front onto Frost Avenue.· Buildings adjacent to park and open space areas should fronton to the open space areas.Frost Avenue NorthThis redevelopment site is located immediately north of theSavanna. It is bound by Frost Avenue, English Street, GatewayTrail and Flicek Park. This represents the “core” area with themost intensity of all development in the master plan area. Com-mercial uses should be a focus in this area and should includeopportunities for neighborhood retail services. Vertically mixeduse structures are encouraged with residential over street levelcommercial. Active store fronts/retail uses are desired to frontalong English Street and Frost Avenue to create a sense of activ-ity and pedestrian friendliness. Frontage along English Streetand Frost Avenue should be dominated by buildings or publicplazas/spaces and not surface parking lots or excessive drive-ways. Market forces may challenge the ability to fill new retailspaces at the onset of redevelopment; however, the ability toconvert office or residential uses at street level to future retailuses should be preserved. This is often referred to as “flexiblearchitecture.” A challenge with this site is the integration of abowling alley. The nature of a bowling alley use is inconsistentwith the desired character of development in that its most typi-cal form is a single story use with limited windows and architec-tural character. However, a successful bowling alley use can serveas a good anchor tenant that supports a critical mass necessaryfor a commercial presence. The master plan concept incorpo-rates a concept of putting the bowling alley underground. This isfeasible if other portions of the development can generate rev-enues to support a complicated construction process. Opportu-nity also exists for the bowling alley to remain on the site andallow new development to fill in around the bowling alley adja-cent to Frost Avenue and English Street. Parking in the FrostAvenue North area will be served by a combination of under-ground parking, surface parking and on street parking along Frostand English.Residential densities at the core area should be 20 to 30 unitsper acre with a range of building heights being 2 to 4 stories.Design features should be incorporated into 3rd and 4th floorsthat steps the building back to reduce the impact of multiplestories and be less imposing from the street view. The upperlevel units can be penthouse or urban lofts.This area is anticipated to redevelop with predominantly attachedtownhome or rowhouse development patterns. Roughly 45 to 57 unitsare anticipated.J2, Attachment 5Packet Page Number 92 of 129 Page 4 - 20Gladstone Neighborhood Redevelopment PlanMaster PlanKey factors to consider in shaping redevelopment in this areainclude:· Achieving a mix of neighborhood retail services fronting onFrost Avenue and English Street· Incorporation of rainwater gardens, alternative pavementstrategies, shared parking and other techniques to minimizesurface water runoff and provide for treatment of runoff.· Incorporation of recycled building materials, roof top gar-dens, solar energy systems and other sustainable buildingtechniques that contribute to the educational and interpre-tive vision of the Gladstone Savanna.· Flexibility to accommodate the bowling alley use and otherlocal neighborhood retail businesses that desire to stay in theneighborhood.· Redevelopment of the Frost Avenue North area has impor-tant financial relationships with the remainder of theGladstone Neighborhood. Actual implementation effortsshould explore ways that this project can provide financialresources to other parts of the master plan, particularly theimprovement of Flicek Park and Frost Avenue.· Development may orient toward the regional trails ratherthan back up to them.· Building heights should be “stepped back” from the street asthey grow in height.Frost Avenue North is the area with the greatest intensity of development and the most critical mass of retailuses. It is anticipated that 205 to 292 units could develop in this area. The desired pattern of development is forbuilding heights to step-back away from Frost and English, with taller structures on the interior of the blocks.Roughly 50,000 square feet of neighborhood retail could be accommodated here. The bowling alley is illustratedunderground as an option and would be an additional 40,000 to 50,000 square feet.J2, Attachment 5Packet Page Number 93 of 129 The Villages at Frost‐English – Description of Project The Villages at Frost‐English is a proposed 3‐phase New Construction development located at the northwest corner of the intersection of English St and Frost Ave. The current use of the site is an abandoned bowling alley and parking lot. The first phase will be a 4‐story building with 50 units of 1, 2, and 3‐bedroom layout options. Forty of the building’s 50 units will be affordable and serve households at or below 60% of the Area Median Income, and 10 units will be available at Market Rate rent levels. Solid Ground (formerly East Metro Women's Council) will provide tailored resident services that will be funded through the project operating budget. The product design has taken into consideration the surrounding areas and neighborhoods into which it will blend seamlessly. The Villages will be built with high‐quality materials and reflect energy‐saving / green materials committed to within the Green Communities Certification Workbook. The apartments will include fully equipped kitchens (range/oven, refrigerator/freezer, dishwasher and microwave), ample natural light, durable flooring in the kitchens and bathrooms with carpet in the living rooms and bedrooms, balconies, and in‐unit washer and dryers. The building will provide a community room with a TV lounge area, patio with grilling area, free common area Wi‐Fi, a fitness center, and on‐site management. The building will contain 50 units of underground parking and approximately 50 surface parking spaces. Financing for Phase I includes an award of 9% housing tax credits from MHFA, a conventional loan, an LCDA grant, proposed TIF from the City of Maplewood, and HOME Funds from Ramsey County. Phase II of the Villages will be an 80 unit multifamily building along the north portion of the property rented exclusively to seniors. The design of this building will be very comparable to the Phase I building and will include similar amenities and building components. Phase III, which may be built at nearly the same time as Phase II, is an approximately 6,500 square foot commercial/retail building built on the very southeast corner of the site along the roundabout. A commercial/retail tenant(s) is/are yet to be finalized for this building. We believe this development is in the City’s best interest because it takes an unused/vacated parcel of land in a prominent location and breathes new life into it. The construction of three new buildings will bring approximately 130+ new residents to the area plus commercial space. Additionally, it helps activate the corridor along Frost Ave, the Gloster/Gladstone Park, and the Gateway State Trail. Furthermore, this new use would increase surrounding property values, maintain the character of the surrounding area, would not create excessive additional costs for public facilities, and would have minimal adverse environmental effects. The Villages is a an opportunity for a fresh start for this property and ensures the provision of quality rental housing for years to come. J2, Attachment 6 Packet Page Number 94 of 129 SBIN( IN FEET )GRAPHIC SCALEN O T F O RCONSTRUCTION DateDrawn ByChecked ByProject Number1301 American Blvd. E. Suite 100Bloomington, MN 55425tel: (612) 879-6000www.kaaswilson.comCopyright Kaas Wilson Architects 11/26/2014 10:55:23 AM P:\1444-Sherman-Maplewood-Frost English MHFA\Models\1444-Sherman - Maplewood Apartments.rvt SITE PLANRATLMM01/02/20141444The Villages atFrost-English(Family)Sherman Assoc. LLCC5001955 English StreetMaplewood, MN 55109Electrical:Mechanical/Plumbing:Structural:Civil/Landscape:Solution Blue318 Cedar StSt Paul, MN 55101tel: (651) 294-0038solutionblue.com233 Park Ave SMinneapolis, MN 55413(612) 332-3000www.sherman-associates.comJ2, Attachment 7 Packet Page Number 95 of 129 (12) S1(4) T3(5) T4(1) T2(24) S4(19) S4(2) T5(2) T5(3) T4(10) S5(2) T5(11) S1(1) T5(7) S3(8) S1(9) S3(2) S1(2) T5(2) T2(6) S1(7) S4(3) S5(4) S5(3) S2(3) S5(2) S2(3) S2(2) S1(2) S1(18) S3(2) T6(13) S2(2) T6(7) T6(1) T1(13) S3(2) T6(2) T4(3) T5TREE PLANTING DETAILNTS2SHRUB PLANTING DETAILNTS16%,1( IN FEET )GRAPHIC SCALEN O T F O RCONSTRUCTION DateDrawn ByChecked ByProject Number1301 American Blvd. E. Suite 100Bloomington, MN 55425tel: (612) 879-6000www.kaaswilson.comCopyright Kaas Wilson Architects 11/26/2014 10:55:23 AM P:\1444-Sherman-Maplewood-Frost English MHFA\Models\1444-Sherman - Maplewood Apartments.rvt LANDSCAPEPLANRATLMM01/02/20141444The Villages atFrost-English(Family)Sherman Assoc. LLCL1001955 English StreetMaplewood, MN 55109Electrical:Mechanical/Plumbing:Structural:Civil/Landscape:Solution Blue318 Cedar StSt Paul, MN 55101tel: (651) 294-0038solutionblue.com233 Park Ave SMinneapolis, MN 55413(612) 332-3000www.sherman-associates.comJ2, Attachment 8 Packet Page Number 96 of 129 PAGE 1 OF 1Drawn By: SANDY Date:1/29/2015 Scale: AS NOTED Revisions# Date Comments GENERAL NOTES:A. PULSE PRODUCTS DOES NOT ASSUME RESPONSIBILITYFOR THE INTERPRETATION OF THIS CALCULATION ORCOMPLAINCE TO THE LOCAL, STATE, OR FEDERALLIGHTNG CODES OR ORDINANCES.B. LIGHTING LAYOUT IS NOT INTENDED FOR CONSTRUCTIONDOCUMENTS BUT ONLY TO ILLUSTRATE THE PERFORMANCEOF THE PRODUCT.C. 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Watts25BB2587084.3176403.124.5IlluminanceFc0026BB2587009.5176403.524.50027AA2587003.4176267.5224.500280.010.10.0N.A.AASINGLEN.A.0.900MCGRAW GLEON-AE-04-LED-E1-SL3, MOUNT ON 22FT POLE WITH 30IN BASE213AA2587108.2176287.124.50029AA2587189.2176297.224.5N.A.0030AA2587251176297.824.50031SITE GROUNDAA587181.9176416.74AA2BACK-BACKN.A.IlluminanceFc2.299.20.10.900MCGRAW GLEON-AE-04-LED-E1-SL3, MOUNT ON 22FT POLE WITH 30IN BASE42624.5270022.9092.00PARKING2BB2BACK-BACKN.A.0.900MCGRAW GLEON-AE-04-LED-E1-SL4, MOUNT ON 22FT POLE WITH 30IN BASE4262CCSINGLEN.A.0.900LUMARK XTOR3A-N, MOUNT AT 8FT31.432AA587082.5Fc3.214.80.93.575.33176172.124.5180033CC587015.1176154.680034CC587015.1176169.1800IlluminanceJ2, Attachment 9 Packet Page Number 97 of 129 Level 1100'-0"Level 2109'-7 7/8"Level -189'-4"Level 3119'-3 3/4"Level 4128'-11 5/8"Truss Brg.137'-0 3/4"4.14.24.35.15.25.37.17.37.67.98.14.49'-7 7/8"9'-7 7/8"9'-7 7/8"8'-1 1/8" 43'-0"8.4Level 1100'-0"Level 2109'-7 7/8"Level -189'-4"Level 3119'-3 3/4"Level 4128'-11 5/8"Truss Brg.137'-0 3/4"10'-8"9'-7 7/8"9'-7 7/8"9'-7 7/8"8'-1 1/8"4.14.24.35.15.25.37.17.27.37.67.98.14.48.243'-0"Exterior Material Tag Key4.1COLORED CMU BLOCK - ROCKFACE - COLOR 14.2CMU SILL - COLOR: TBD4.3BRICK - UTILITY - COLOR 14.4BRICK - UTILITY - COLOR 25.1BALCONY - ALUMINUM RAIL5.2PREFINISHED ALUMINUM GUTTERS ANDDOWNSPOUTS5.3PREFINISHED ALUMINUM SOFFIT AND FASCIA7.1SIDING - TRIM - COLOR 17.2CFB LAP SIDING - COLOR 27.3CFB LAP SIDING - COLOR 37.9ARCHITECTURAL ASPHALT SHINGELS8.1VINYL WINDOW - COLOR: WHITE8.2MAGIC PAK GRILL7.6CFB TEXTURED PANEL - COLOR 28.4GARAGE DOORProject Number:2104 4th Avenue S. Suite BMinneapolis, MN 55404tel: (612) 879-6000fax: (612) 879-6666Issue Date:Revision Number:Revision Date:kaaswilsonarchitectsC:\Users\Charles\Documents\1444-Sherman -Maplewood Apartments_cborgan.rvt2/2/2015 2:24:17 PM The Villages at Frost-English (Family)02/02/20141444A-07Elevations 1/16" = 1'-0"1Mk - Elevation - NORTH 1 1/16" = 1'-0"2Mk - Elevation - NORTH 2J2, Attachment 10 Packet Page Number 98 of 129 Level 1100'-0"Level 2109'-7 7/8"Level -189'-4"Level 3119'-3 3/4"Level 4128'-11 5/8"Truss Brg.137'-0 3/4"4.14.24.35.15.25.37.17.27.37.67.98.14.48'-1 1/8"9'-7 7/8"9'-7 7/8"9'-7 7/8" 43'-0"Level 1100'-0"Level 2109'-7 7/8"Level 3119'-3 3/4"Level 4128'-11 5/8"Truss Brg.137'-0 3/4"4.14.24.35.15.25.37.17.27.37.67.98.14.48.28'-1 1/8"9'-7 7/8"9'-7 7/8"9'-7 7/8" 43'-0"Project Number:2104 4th Avenue S. Suite BMinneapolis, MN 55404tel: (612) 879-6000fax: (612) 879-6666Issue Date:Revision Number:Revision Date:kaaswilsonarchitectsC:\Users\Charles\Documents\1444-Sherman -Maplewood Apartments_cborgan.rvt2/2/2015 2:24:20 PM The Villages at Frost-English (Family)02/02/20141444A-08Elevations 1/16" = 1'-0"1Mk - Elevation - EAST 1 1/16" = 1'-0"2Mk - Elevation - EAST 2NOTE: SEE SHEET A-07 FOREXTERIOR MATERIALS TAG KEY.J2, Attachment 10 Packet Page Number 99 of 129 4.14.24.35.15.25.37.17.27.37.67.98.14.48.2Level 1100'-0"Level 2109'-7 7/8"Level -189'-4"Level 3119'-3 3/4"Level 4128'-11 5/8"Truss Brg.137'-0 3/4"4.14.24.35.15.25.37.17.27.37.67.98.14.48.28'-1 1/8"9'-7 7/8"9'-7 7/8"9'-7 7/8" 43'-0"Project Number:2104 4th Avenue S. Suite BMinneapolis, MN 55404tel: (612) 879-6000fax: (612) 879-6666Issue Date:Revision Number:Revision Date:kaaswilsonarchitectsC:\Users\Charles\Documents\1444-Sherman -Maplewood Apartments_cborgan.rvt2/2/2015 2:24:25 PM The Villages at Frost-English (Family)02/02/20141444A-09Elevations 1/16" = 1'-0"1Mk - Elevation - SOUTH 1/16" = 1'-0"2Mk - Elevation - WESTNOTE: SEE SHEET A-07 FOREXTERIOR MATERIALS TAG KEY.J2, Attachment 10 Packet Page Number 100 of 129 Villages at Frost-English - Phase 1Maplewood, MNView from Frost Avenue, facing Northwestupdated: 3/23/2015J2, Attachment 11Packet Page Number 101 of 129 Engineering Plan Review PROJECT: Villages at Frost & English – 1955 English Street PROJECT NO: 14-21 COMMENTS BY: Jon Jarosch, P.E. – Staff Engineer DATE: 2-26-2015 PLAN SET: Engineering plans dated 1-2-2014 Preliminary Plat dated 2-3-2015 Site survey dated 10-15-2014 REPORTS: Storm Water Management Report – Dated 2-19-2015 The applicant is proposing to redevelop the Maplewood Bowl site via a three phase project. The applicant is requesting design approval for the site plan, along with plat approval. As the amount of disturbance on this site is greater than 0.5 acre, the applicant is required to meet the City’s stormwater quality, rate control, and other stormwater management requirements. There is a thirty-one percent reduction in impervious surfaces proposed on this site. The submitted stormwater management plan depicts the project meeting the City’s requirements as it pertains to infiltration and rate control. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review, along with ratified agreements, prior to issuing building and grading permits. The following are engineering review comments on the design and act as conditions prior to issuing permits: Drainage and Stormwater Management 1) The project shall be submitted to the Ramsey-Washington Metro Watershed District (RWMWD) for review. All conditions of RWMWD shall be met. 2) The applicant is proposing the use of infiltration to meet water quality requirements. As such, the applicant shall submit copies of geotechnical information (soil borings, infiltrations tests, etc.) to support the infiltration rates shown in the hydraulic calculations. 3) Construction details shall be provided for the infiltration areas. 4) The infiltration rate noted in the storm-water management report is 0.05 inches per hour and is inadequate to meet the 48-hour drawdown requirement. The applicant shall verify that the infiltration rate utilized is correct. It may be necessary to adjust the design to J2, Attachment 12 Packet Page Number 102 of 129 ensure the infiltration basins draw down to surface level within a 48 hour timeframe. It should be noted that the maximum depth allowed for infiltration practices is 2-feet. 5) The applicant shall provide storm sewer pipe sizing details for all onsite storm sewer. 6) The overall project site is shown to meet the City’s rate control requirements. The applicant shall provide additional details ensuring that rate control is being met for the sub-drainage areas of the project. The applicant shall work with the City to meet the intent of the City’s stormwater ordinance and standards. 7) The pond at the northeast corner of the development is in close proximity to the Phase II senior facility. As such, it is of great importance to ensure the hydraulics in this area are paid particularly close attention. In particular, it appears that the emergency overflow for the pond is at or above 896 feet in elevation. According to the City’s standards, the lowest floor elevation of the building shall be a minimum of 1-foot above the emergency overflow. The applicant shall review the grading and hydraulics in this area. The applicant shall work with the City Engineer to meet the intent of the City’s stormwater ordinance and standards. 8) The applicant shall provide information ensuring the Phase II senior facility is protected from the lateral movement of water through the soil due to the close proximity with the proposed pond. 9) Emergency overland overflows shall be identified on the plans for the pond and infiltration basins. Similarly, the high-water level (HWL) and normal water level (NWL) shall be noted on the plans. 10) The applicant shall provide further grading details depicting the area between the west infiltration basin and the underground parking entrance drives. The applicant shall ensure that the grading in this area prevents the infiltration basin from overflowing into the parking garages. 11) The applicant shall note whether the existing catch basin near the entrance off of English Street is proposed to be removed or reused in the final layout. 12) Sumped manholes (typically 3-foot deep sumps) or other pre-treatment devices shall be provided immediately upstream of the pond and infiltration basins to protect from sedimentation. Grading and Erosion Control 13) All slopes shall be 3H:1V or flatter. J2, Attachment 12 Packet Page Number 103 of 129 14) The proposed infiltration area shall be protected from sedimentation throughout construction. 15) Inlet protection devices shall be installed on all existing and proposed onsite storm sewer until all exposed soils onsite are stabilized. Additionally, storm sewer inlets along Atlantic Street, English Street, and Frost Avenue shall be protected throughout construction. 16) Atlantic Street, English Street, and Frost Avenue shall be swept as needed to keep the road clear of sediment and construction debris. 17) Perimeter control, such as silt-fence or bio-roll, shall be installed around the liquor store property to prevent construction related sediment or debris from entering the property. Any construction related materials that leave the construction site onto adjoining properties shall be removed by the contractor immediately. 18) All pedestrian facilities shall be ADA compliant. 19) A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. 20) The SWPPP included in the plans currently notes the use of underground storage chambers under part “D.” The SWPPP shall be reviewed and updated to ensure it is specific to this project. 21) A dedicated concrete washout area/method shall be provided per MPCA rules. 22) Stabilized construction entrances shall be placed at all entry/exit points to the site, including the access off of Atlantic Street. 23) The Applicant shall provide a phasing plan that details a schedule of the projects progression as it relates to stormwater pollution prevention. Temporary stabilization of exposed soils is likely necessary between the time the existing site infrastructure is removed and the various phases of the development are completed. Sanitary Sewer and Water Service 24) Sanitary sewer service piping shall be schedule 40 PVC or SDR 35. 25) The proposed water service modifications are subject to the review and conditions of Saint Paul Regional Water Services (SPRWS). The applicant shall submit plans and specifications to SPRWS for review and meet all requirements they may have prior to the issuance of a grading permit by the City. J2, Attachment 12 Packet Page Number 104 of 129 26) The applicant shall note whether or not the proposed water service and fire hydrant, shown north of the Phase III commercial building, is to be public or private. If public, a utility easement shall be provided. 27) The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project. Appropriate fees shall be charged during the permitting process. Other 28) The plans shall be signed by a professional engineer currently licensed in the State of Minnesota. 29) The applicant shall ensure the site is navigable and accessible by emergency service vehicles. 30) A 40-foot wide sanitary sewer easement (Document No. 1800344) is shown on the site survey but is not shown on the preliminary plat drawing. The plans shall be updated to show whether or not this easement is to be vacated. 31) The plat shall be updated to include standard 5-foot wide drainage and utility easements along lot lines adjoining other plats or properties. The plat shall also be updated to show 10-foot drainage, utility, and sidewalk easements along all lot lines adjoining public ways. 32) Agreements or easements between the three proposed lots are necessary to address the drainage, utilities, roads, and parking lots that cross lot lines within the proposed development. These agreements shall detail the shared usage and responsibilities of each lot as it pertains to these common amenities, including long-term maintenance. A copy of these agreements shall be provided to the City of Maplewood. 33) Two trees are shown to be removed along Frost Avenue in front of the liquor store property. The applicant shall review the need for these tree removals, and if found necessary, coordinate their removal with the property owner. 34) A monitoring well is noted at the front of the existing Maplewood Bowl building. The applicant shall provide information on this well, specifically whether or not it has been sealed per Minnesota Department of Health requirements. 35) A right-of way permit shall be submitted for any work within the public right-of-way. 36) The Owner shall sign a maintenance agreement, prepared by the City, for all storm water treatment devices (sumps, storm sewer, infiltration basins, ponds, etc.). J2, Attachment 12 Packet Page Number 105 of 129 37) The applicant shall provide information regarding the restoration of the areas not proposed for seeding or planting beds. Are all other areas proposed to be sodded? The following comments were provided by the City’s Natural Resources Coordinator, Virginia Gaynor. General Comments on Large Infiltration Basins Large infiltration basins will ideally be planted with deep-rooted native plants. The city requires a portion of the basin to be planted rather than seeded; typically a minimum of 5000 square feet of plantings are required on large basins. Using plants rather than seeds hastens establishment and provides a better chance of successful establishment. Basin bottoms and lower elevations almost never establish successfully from seed since the seed is washed away when stormwater flows into the basin. Contractors typically take one of three approaches to plant material for large basins: 1. Plant shrubs in the bottom of the basin and seed the slopes. A 10,000 square foot bottom would require about 275 shrubs planted 6’ apart. Large shrubs such as highbush American cranberry can be planted at this spacing; most shorter shrub species require closer spacing. If shrubs are planted, they would be mulched with shredded hardwood mulch. 2. On sites that don’t need immediate aesthetic appeal, a combination of seed and plugs is sometimes used. The basin is seeded with a native seed mix, then grasses, sedges, and flowers and are planted in the bottom of the basin 18” apart (about 2250 plants for 5000 sq ft). This spacing of plants does not provide full coverage, it just helps ensure establishment of native species in the basin bottom in case seed is washed away. 3. Plant portions of the basin slopes to better integrate the basin into the site design. This may include shrub beds, perennials (native or non-native), or a combination of trees, shrubs, and perennials. These beds would be mulched and maintained as landscaped areas. For the bottom, do a combination of seeding and planting as explained in #2 above. Requirements: 1. The City would like to see a minimum of 5000 sq ft of planted areas for each of the two infiltration areas. 2. Provide a landscape drawing for each infiltration basin, including list of species, container size, spacing, and quantities. 3. If proposing seeding the bottom of the basins, provide explanation of measures that will be taken to ensure seed does not wash away. 4. For any area using a native seed mix (ex: pond slopes), provide information on maintenance for planting year, Year 2 and Year 3, addressing what maintenance activities will be required and what entity (developer, owner, etc.) will take on this responsibility. (See attached note regarding Native Seedings.) If you have questions about plant selection for infiltration basins or about native seeding, please contact Ginny Gaynor at 651-249-2416. J2, Attachment 12 Packet Page Number 106 of 129 A Note on Using Native Seed Mixes Seeding and establishing vegetation from a native seed mix is very different from, and more difficult than, establishing turf. It is essential the applicant, owner, and groundskeeper understand what they are facing. Here are some important things to know about native seedings: a. The city signs off on native seedings when native species establish, not when the cover crop establishes. This is typically two to three years after seeding. Escrow to cover the vegetation establishment is typically not released until the prairie vegetation has established. Portions of the escrow may be released if the applicant is on track with maintenance of the prairie vegetation. b. For the first two or three years after seeding, a prairie or basin will have more weeds than native vegetation. It will look very weedy and the owner may need to educate people about the establishment process to make this weedy phase more acceptable. c. For native seedings, Maplewood strongly recommends that applicants contract with a company that specializes in native seedings, rather than a turf contractor or landscaper. d. Maplewood strongly recommends that applicants enter into a 2 or 3-year maintenance contract with their native seeding specialist to ensure successful establishment of the native vegetation. e. Native seedings require maintenance, especially the first few years after seeding. Every site responds differently, but maintenance typically includes: i. Year of planting/Year 1: When weeds or cover crop reach 12”-15” high, cut vegetation with flail mower 5”- 6” high. Expect to mow about once per month if seeded in June. ii. Year 2: Mow once or twice this year when weeds reach 12”-15”. Monitor site for weeds and cut back weeds that threaten the success of the seeding (thistle, spotted knapweed, yellow and white sweet clovers, etc.). May need to spot spray selected weeds. iii. Year 3: Selective weed management (cutting and/or spraying). In fall, evaluate establishment of natives and reseed if necessary. - END COMMENTS - J2, Attachment 12 Packet Page Number 107 of 129 Environmental Review Project: The Villages at Frost-English Date of Plans: January 2, 2014 Date of Review: March 2, 2015 Location: 1955 English Street Reviewers: Shann Finwall, Environmental Planner (651) 249-2304, shann.finwall@ci.maplewood.mn.us Background: The project redevelops the Maplewood Bowl site at 1955 English Street into a mixed-use housing and commercial development. The site is located within the City’s Gladstone Area Redevelopment Plan and Mixed-Use Zoning District. The project must comply with the City’s tree preservation ordinance and landscape requirements as specified in the Mixed-Use Zoning District. Tree Preservation Ordinance: Maplewood’s tree preservation ordinance describes a significant tree as a hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. A specimen tree is any tree that is 28 inches in diameter or larger. The ordinance requires any significant tree removed during redevelopment of the site to be replaced based on a tree mitigation calculation. The calculation takes into account the size of a tree removed versus overall significant trees situated on the property. The ordinance encourages the preservation of specimen trees. Tree Removal: The tree inventory plan shows 45 significant trees on the site, equaling 678 diameter inches. Redevelopment of the site will result in the removal of 14 significant trees (equaling 177 diameter inches). Four of the 14 trees removed are located in the Frost Avenue right-of-way and are being removed as part of the City’s Gladstone Area Phase 2 street improvements. Two of the 14 trees removed are located in the English Street right-of-way to accommodate the new driveway into the site. Tree Replacement: Because the applicant is able to preserve two specimen trees and many significant trees located on the north and west side of the site, the City’s tree mitigation calculation for redevelopment of this site only requires the replacement of 16 caliper inches (8 – 2” caliper trees). The landscape plan shows 43 new trees planted on the site, equaling 90 caliper inches of replacement trees. In addition, the City will be installing five trees along the Frost Avenue right-of-way as part of the Gladstone Phase 2 street improvements. The applicant meets the City’s tree replacement requirements, but should submit a revised landscape plan showing additional details as outlined below. J2, Attachment 13 Packet Page Number 108 of 129 Mixed Use Zoning District Landscape Requirements: 1. All areas of land not occupied by buildings, parking, driveways, sidewalks or other hard surface shall be sodded or mulched and landscaped with approved ground cover, flowers, shrubbery and trees. 2. Hard-surfaced areas, including sidewalks and patios, must include amenities such as benches, planters and bike racks. 3. For parking lots consisting of 20 or more spaces, interior landscape islands are required. Interior landscape islands shall be at a rate of one landscape island for every ten parking spaces. Landscaping areas located along the perimeter of a parking lot beyond the curb or edge of pavement shall not be included toward satisfying this requirement. Landscape islands shall be a minimum of 144 square feet in area and shall be a minimum of eight feet in width, as measured from back of curb to back of curb. The landscape islands shall be improved as follows: a. One overstory tree with a trunk size a minimum of two-and-one-half inches in caliper shall be provided for every landscape island. b. A minimum of 50 percent of every landscape island shall be planted with an approved ground cover in the appropriate density to achieve complete cover within two years. Mulch may only be used around the base of the plant material to retain moisture. 4. Perimeter landscape or pedestrian walls are required for all parking lots and shall be established along the road and edges of the parking lot. The landscape treatment or pedestrian wall shall run the full length of the parking lot and be located between the property line and the edge of the parking lot as follows: a. Perimeter parking lot landscaping adjacent the road shall be at least ten feet in width, as measured from the property line or edge of a private road to the back of curb. b. The primary plant materials used in perimeter parking lot landscaping adjacent the road shall be over story trees. Ornamental trees, shrubs, hedges and other plant materials may be used to supplement the over story trees, but shall not be the sole contribution to such landscaping. c. Perimeter parking lot landscaping along the rear and sides of a parking lot (not adjacent the road) shall be planted with a minimum of 50 percent ground cover approved by the city to achieve complete cover within two years. Mulch may only be used around the base of the plant material to retain moisture. d. In lieu of, or in addition to, perimeter parking lot landscaping, a pedestrian wall along the perimeter of the parking lot may be constructed. The pedestrian wall is limited to four feet in height, must be at least 80 percent opaque and must be architecturally compatible to the principal building or development. J2, Attachment 13 Packet Page Number 109 of 129 5. Over story trees are required at regular intervals along the road to help define the road edge, to buffer pedestrians from vehicles and to provide shade. The over story trees shall be located in a planting strip at least five feet wide between curb and sidewalk, or in a planting structure of design acceptable to the city. Tree Preservation Recommendation: 1. Revised Landscape Plan - The applicant should submit a revised landscape plan showing the following details: a. Sidewalk to be constructed along Frost Avenue. b. Trees to be installed along Frost Avenue right-of-way as part of the Gladstone Phase 2 street improvements. c. Addition of at least two trees to be installed by the applicant in or near the English Street right-of-way to replace the two trees removed with the construction of the driveway. d. Landscape requirements per the Mixed-Use Zoning District including: 1) Landscape Islands: a) One overstory tree with a trunk size a minimum of two-and- one-half inches in caliper shall be provided for every landscape island. b) A minimum of 50 percent of every landscape island shall be planted with an approved ground cover in the appropriate density to achieve complete cover within two years. Mulch may only be used around the base of the plant material to retain moisture. 2) Perimeter Parking Lot Landscaping: a) The primary plant materials used in perimeter parking lot landscaping adjacent the road shall be over story trees. Ornamental trees, shrubs, hedges and other plant materials may be used to supplement the over story trees, but shall not be the sole contribution to such landscaping. 3) Over story trees are required at regular intervals along the road to help define the road edge, to buffer pedestrians from vehicles and to provide shade. The over story trees shall be located in a planting strip at least five feet wide between curb and sidewalk, or in a planting structure of design acceptable to the city. J2, Attachment 13 Packet Page Number 110 of 129 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MARCH 17, 2015 5. PUBLIC HEARING b. 7:00 p.m. or later: Approval of a Conditional Use Permit and a Lot Division, Villages at Frost-English, 1955 English Street North i. Planner, Michael Martin gave the report on the Villages at Frost-English and answered questions of the commission. ii. Link Wilson, Kaas Wilson Architects, 2104 – 4th Ave S., Ste B, Minneapolis, addressed and answered questions of the commission. iii. Shane LaFave, Sherman Associates, LLC, 233 Park Ave S., Minneapolis, addressed and answered questions of the commission. Acting Chairperson Arbuckle opened the public hearing. 1. Patrick Horan, 2034 Hazelwood St., Maplewood. 2. Sharon Jackelen, 2001 Chambers St., Maplewood. 3. Mike Herron, 1106 Ryan Ave E., Maplewood. 4. Ryan Besadny, 1270 Ryan Ave E., Maplewood. 5. Jan Sundgaard, 1865 Clarence St., Maplewood. 6. Nancy Embertson, 1996 Chambers St. N., Maplewood. Acting Chairperson Arbuckle closed the public hearing. Commissioner Trippler would like to recommend an amendment adding item f. to the staff conditions stating: If possible the applicant shall step back the fourth floor on the building elevation facing Frost Avenue to be consistent with the goals and objectives of the Gladstone Neighborhood Master Plan. The commission was agreeable to adding condition f. to the staff recommendations. Commissioner Trippler moved to approve the conditional use permit resolution attached. This resolution approves the conditional use permit for a four-story multi-family residential building. Approval is subject to the following conditions: (changes or additions are in bold and underlined) a. The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s February 26, 2015 review. b. All construction shall follow the plans date-stamped February 23, 2015, and with revisions as noted in this approval. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. J2, Attachment 14 Packet Page Number 111 of 129 c. This approval is for the phase one, 50-unit multi-family building only. Any future phases with buildings taller than 35-feet or three stories must seek separate approval for a conditional use permit. d. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. e. The city council shall review this permit in one year. f. If possible the applicant shall step back the fourth floor on the building elevation facing Frost Avenue to be consistent with the goals and objectives of the Gladstone Neighborhood Master Plan. Seconded by Commissioner Bierbaum. Ayes – All Commissioner Trippler moved to approve the lot division request to subdivide the 5.5 acre property located at 1955 English Street, which currently consist of 12, into three parcels. This lot division approval is subject to the following conditions: a. Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch, dated February 26, 2015. b. Prior to issuance of a grading or building permit for development on the new lots the following must be submitted to staff for approval: 1) Proof that Ramsey County has recorded the lot division. 2) A signed certificate of survey showing the location of all property lines. Seconded by Commissioner Ige. Ayes – All The motion passed. This item goes to the CDRB March 24, 2015 and to the City Council on April 13, 2015. J2, Attachment 14 Packet Page Number 112 of 129 DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MARCH 24, 2015 6. DESIGN REVIEW b. Approval of Design Review, Villages at Frost-English, 1955 English Street North i. Planner, Mike Martin gave the report on the Villages at Frost-English and answered questions of the board. ii. Shane LaFave, Sherman Associates, 233 Park Avenue South, Minneapolis, addressed the board. iii. Architect, Link Wilson, Kaas Wilson Architects, 1301 American Blvd. E., Ste. 100, Bloomington, gave a presentation for the proposal and answered question of the board. iv. Planning Commissioner, Dale Trippler addressed the board as a member of the Gladstone Neighborhood Task Force and the Planning Commission. Boardmember Kempe moved to approve the design plans for the 50-unit multi-family building and the site plan for the Villages at Frost-English, date-stamped February 23, 2015, for the redevelopment project located at 1955 English Avenue. Approval is subject to the applicant doing the following: (changes or additions are in bold and underlined). a. Repeat this review in two years if the city has not issued a building permit for this project. b. Satisfy the requirements set forth in the staff report authored by staff Engineer Jon Jarosch, dated February 26, 2015. c. Satisfy the requirements set forth in the staff report authored by Environmental Planner, Shann Finwall, dated March 2, 2015. d. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: 1. Verification of The Villages at Frost-English lot division has been recorded. 2. Have the city engineer approve final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s February 26, 2015, review. 3. The applicant shall submit to staff for approval a revised landscape plan showing the following details: a. Addition of at least two trees to be installed by the applicant in or near the English Street right-of-way to replace the two trees removed with the construction of the driveway. b. Landscape requirements per the Mixed-Use Zoning District including: J2, Attachment 15 Packet Page Number 113 of 129 i. Landscape Islands: 1. One overstory tree with a trunk size a minimum of two-and-one- half inches in caliper shall be provided for every landscape island. 2. A minimum of 50 percent of every landscape island shall be planted with an approved ground cover in the appropriate density to achieve complete cover within two years. Mulch may only be used around the base of the plant material to retain moisture. ii. Perimeter Parking Lot Landscaping: 1. The primary plant materials used in perimeter parking lot landscaping adjacent the road shall be over story trees. Ornamental trees, shrubs, hedges and other plant materials may be used to supplement the over story trees, but shall not be the sole contribution to such landscaping. iii. Overstory trees are required at regular intervals along the road to help define the road edge, to buffer pedestrians from vehicles and to provide shade. The overstory trees shall be located in a planting strip at least five feet wide between curb and sidewalk, or in a planting structure of design acceptable to the city. 4. Enter into a developer’s agreement with the city which will cover the installation of all public improvements surrounding and within the property. 1. Sign a maintenance agreement for the ongoing maintenance of all required rainwater gardens and infiltration basins. 6. A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 7. Revise the Frost Avenue building elevation stepping the fourth floor back from the rest of the building. 8. Revise the photometric plan showing code compliance and height of all light fixtures. e. The applicant shall complete the following before occupying the building: 1. Replace any property irons removed because of this construction. 2. Provide continuous concrete curb and gutter around the parking lot and driveways. 3. Install all required landscaping and in-ground lawn irrigation system for all landscaped areas. 4. Install all required outdoor lighting. J2, Attachment 15 Packet Page Number 114 of 129 5. Install all required sidewalks and trails. f. If any required work is not done, the city may allow temporary occupancy if: 1) The city determines that the work is not essential to the public health, safety or welfare. 2) The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. g. The buildings for Phases Two and Three of the Villages at Frost-English development are required to be reviewed for design review by the community design review board. h. All work shall follow the approved plans. City staff may approve minor changes. i. Approving the Frost Avenue building elevation submitted at the March 24, 2015 CDRB meeting that are date-stamped March 24, 2015. j. The J supports of the decks along Frost Avenue shall be screened by a masonry wall. Seconded by Boardmember Kempe. Ayes – Chairperson Ledvina, & Boardmember Kempe Nay – Boardmember Shankar The motion passed. Boardmember Shankar said he would like to express why he voted nay. Boardmember Shankar said he respects the hard work done by members of the Gladstone Task Force but he said he sees the 8 inches setback as tokenism and the original design reading as a four story building and the new design as a three story building so in that regard he doesn’t want to compromise his principles on the setback here. This item goes to the city council on April 13, 2015. Boardmember Kempe said he will be present representing the planning commission so he will also represent the CDRB as well. J2, Attachment 15 Packet Page Number 115 of 129 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Shane LaFave, of Sherman Associates, has applied for a conditional use permit for a four-story building in a MU (mixed use) district. WHEREAS, Sections 44-681 of the city ordinances requires a conditional use permit for residential buildings taller than 35 feet or three stories in a MU (mixed use) zoning district. WHEREAS, this permit applies to the property located at 1955 English Street. The property’s legal description is: Lots 4, 5, 6, 7, 8, 9, 10, 11, 14, 15, 16, 17, 18, 19, 20, 21 and 22, Block 1, together with the vacated alley adjacent thereto and the East half of vacated Chambers Street adjacent thereto, and Lots 23, 24 and 25, Block 1, except the East 80 feet thereof, together with the vacated East half of vacated Chambers Street adjacent thereto. And Lots 4, 5, 6, 7, 8 , 9, 10, 11, 12, 13, 14, 15 and 16, Block 2, together with the vacated alley adjacent thereto and the West half of vacated Chamber Street adjacent thereto, all in Lincoln Park, according to the recorded plat thereof, Ramsey County, Minnesota. Lots 1, 2 and 3, Block 1, together with the East half of the vacated alley adjacent thereto, all in Lincoln Park, according to the recorded plat thereof, Ramsey County, Minnesota; excepting therefrom that part of said Lots 1, 2 and 3, Block 1, Lincoln Park, conveyed to the City of Maplewood by Quit Claim Deed dated August 19, 2002, filed December 15, 2004, as Document No. 3815861, and described as follows: Beginning at the Southeast corner of Lot 1, Block 1, said Lincoln Park, according to the recorded plat thereof; thence Westerly along the South line of said Lot 1, a distance of 64.00 feet; thence Northeasterly to a point on the East line of said Lot 2, distant 70.00 feet North of the Southeast corner of said Lot 1, as measured along the East line of said Lots 1 and 2; thence Southerly along said East line of Lots 1 and 2, a distance of 70.00 feet to the point of beginning. Lots 1, 2, 3, 4 and 5, Block 1, Kuhl's Rearrangement of Lots 1, 2, 3, 20, 21 and 22, Block 2, Lincoln Park, together with the vacated alley adjacent thereto and together with the West half of vacated Chambers Street adjacent thereto, according to the recorded plat thereof, Ramsey County, Minnesota. And Lots 17 and 18, Block 2, together with the West half of the vacated alley adjacent thereto, all in Lincoln Park, according to the recorded plat thereof, Ramsey County, Minnesota. J2, Attachment 16 Packet Page Number 116 of 129 WHEREAS, the history of this conditional use permit is as follows: 1. On March 17, 2015, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On April 13, 2015, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s February 26, 2015 review. J2, Attachment 16 Packet Page Number 117 of 129 2. All construction shall follow the plans date-stamped February 23, 2015, and with revisions as noted in this approval. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. 3. This approval is for the phase one, 50-unit multi-family building only. Any future phases with buildings taller than 35-feet or three stories must seek separate approval for a conditional use permit. 4. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. 5. The Frost Avenue building elevation shall follow the plan submitted at the March 24, 2015 CDRB meeting, which steps the fourth floor back from the rest of the building. 6. The city council shall review this permit in one year. The Maplewood City Council _________ this resolution on April 13, 2015 J2, Attachment 16 Packet Page Number 118 of 129 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Public Works Director/City Engineer Steve Lukin, Fire Chief DATE: April 2, 2015 SUBJECT: Approval to Proceed with Preliminary Design Work, Fire Stations Remodeling Improvements, City Project 15-05 Introduction The City Council will consider authorizing preliminary schematic design work and detailed building conditions survey work to proceed utilizing the professional services of SEH, Inc. for the potential remodeling/expansion of the Hazelwood and Gladstone Fire Stations, termed Fire Stations Remodeling Improvements, City Project 15-05. Background/Discussion The fire chief has been closely working with the SEH, Inc. on the idea of possibly remodeling and/or expanding the Hazelwood and Gladstone fire stations in order to better accommodate current and future needs as part of the overall fire department long term planning efforts. The next step is to complete a full schematic design for both facilities and obtain detailed conditions such as structural integrity, HVAC systems, ADA compliance, and site constraints for example. This effort is comparable to a feasibility study and will allow for an understanding of the possibilities for remodeling and/or expanding both stations and also provide an estimate of probable costs. Budget Impact The proposed scope of services agreement is $30,000 and would be funded by proceeds from the sale of the old fire stations. Recommendation It is recommended the City Council authorize proceeding with preliminary design work for the Fire Stations Remodeling Improvements, City Project 15-05 and utilize the services of SEH, Inc. as the project architect. It is further recommended to authorize the fire chief to sign the agreement with SEH, Inc. in the amount of $30,000. Attachments 1. SEH, Inc. Agreement J3 Packet Page Number 119 of 129 Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110 SEH is 100% employee-owned | sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax March 31, 2015 RE: Remodel and Expansion of Fire Stations #2 (Gladstone) and # 3 (Hazelwood) City of Maplewood Maplewood, Minnesota Mr. Steve Lukin Fire Chief City of Maplewood 1955 Clarence Street Maplewood, MN 55109 Dear Mr. Lukin: This Supplemental Letter Agreement No. 117 is an extension of and in accordance with the Standard Agreement for Professional Engineering Services between the City of Maplewood (City) and Short Elliott Hendrickson Inc. (SEH®). This supplemental agreement pertains to professional services for the remodeling/expansion of the Fire Stations #2 (Gladstone) and # 3 (Hazelwood). Project Understanding 1. Project Description: The project consists of finalization of the schematic design for remodeling/expansion of Fire Stations No. 2 (Gladstone) and Fire Station No. 3 (Hazelwood) to accommodate the needs of the Fire Department as identified in the City’s Capital Improvement Plan (CIP). 2. Project Phasing: The first phase of the work will involve updating the floor plans completed in 2014 in conjunction with the Fire Station No. 1 design, and completing a full schematic design for both facilities. The object of this first phase will be to confirm the building program and develop accurate estimates of probable cost to facilitate the City’s implementation of improvements. 3. Work not included in contract: Work not includes as part of this agreement includes detailed design, construction documents, bidding and construction. These services will be addressed as a part of separate supplemental letter agreements as the project progresses. J3, Attachment 1 Packet Page Number 120 of 129 Mr. Steve Lukin March 31, 2015 Page 2 of 6 SCOPE OF WORK Our architectural, engineering, and project management services include the following designated services. This chart defines the scope of service. Both Phase I Inventory/Assessment and Phase II Schematic Design will be completed for both fire stations as part of this proposal. Detailed Design, Construction Document, Bidding/Negotiations, and Construction Administration services will be defined and performed after the completion of Phase I and II work. Scope Of Services Responsibility Remarks Arch/ Eng. Owner Other Phase 1 - Inventory/Assessment of Existing Conditions Kickoff Meeting #1 – Review of Scope of Service and Current Floor Plans X X X May include Construction Manager (CM) Measure Existing Facilities in Project Area X Completed as part of earlier work Develop Drawings of Existing Facility X Completed as part of earlier work Complete Existing Building Conditions Survey X Assessment/Conditions Report as deliverable document. Inventory/Assessment will utilize information form the City’s recent Asset Management efforts, and will include more in-depth investigation of all building components as well as site issues. Structural Integrity X Regulatory Review X Interior Finishes Integrity X Mechanical Systems Integrity (HVAC, Plumbing) X Electrical Systems (Power, Lighting, ) X Site Issues and Constraints X Hazardous Materials X X Owner is not aware of any haz mat conditions at time of proposal. Phase 2 - Schematic Design Complete Interior Schematic Design X Interior Plan Layout refinements and Design Intent Narratives for each discipline as deliverable documents Estimate of Probable Cost X X May include CM Estimate costs for subsequent phases of the work X X May include CM Meeting #2 – Review of Final Schematic Designs and estimates of probable cost X X X May include CM Compensation The estimated fee for the schematic design services listed above is $30,000, including reimbursable expenses and sub consultant costs. Compensation shall be on an hourly basis, based on the actual hours worked for SEH personnel assigned to the project, plus reimbursable expenses and actual costs billed to J3, Attachment 1 Packet Page Number 121 of 129 Mr. Steve Lukin March 31, 2015 Page 3 of 6 SEH from sub consultants (as necessary). The cost estimate is based on the project scope and schedule identified herein. Should the scope of services or the project schedule change substantially, we would expect to be compensated for additional services. The total estimated fee will not be exceeded without prior authorization from the City. Schedule Scope of Work - Gladstone Preliminary Schedule Inventory/Assessment April 2015 Complete Schematic May 2015 City Staff Review May 2015 Complete Detailed Design May/June 2015 Prepare Gladstone Construction Documents June 2015 City Staff, Council Review July 2015 Council Approval to Advertise Bid July 2015 Bidding July/August 2015 Contract Processing August 2015 Construction September 2015 – December 2015 Shaded areas are future tasks. Scope of Work - Hazlewood Preliminary Schedule Inventory/Assessment May 2015 Complete Schematic June 2015 City Staff Review July 2015 Complete Detailed Design August 2015 Prepare Gladstone Construction Documents August/September 2015 City Staff, Council Review September/October 2015 Council Approval to Advertise Bid October 2015 Bidding November/December 2015 Contract Processing December/January 2015 Construction March 2016 – October 2016 Shaded areas are future tasks. Project Team At SEH we are fortunate to have a broad range of professionals, with experts in many fields. The project team has a wealth of internal resources to draw upon as needed. Our project team is available to start on this project upon written approval of this proposal. We would like to meet with you at your earliest convenience to establish communication plans and discuss project issues. The project team and roles are: J3, Attachment 1 Packet Page Number 122 of 129 Mr. Steve Lukin March 31, 2015 Page 4 of 6 Scott Blank, AIA, NCARB – Project Manager. Mr. Blank heads our Architectural Design Team in Minnesota. He will ensure that your project and service expectations are clearly understood and that the full resources of SEH are available to help the project team meet and exceed those expectations. Justin Mankowski, LEED AP, CDT – Lead Designer. He will continue his facility design relationship with City staff to ensure that Maplewood Standards for design, material selection and scheduling are consistent across all projects within the City facilities. Tom Honer, P.E., MEP - Tom will develop the mechanical and plumbing drawings and specifications, and fire protection design criteria related to both projects, as well as developing the electrical drawings and specifications related to power and lighting for each project. Ben Wolf, P.E., Structural Engineer - Ben will provide all structural engineering drawings and specifications required for building modifications for both projects. Professional Project Management (PPM) – PPM will assist in the preparation of estimates of probable cost for both projects. Summary This letter represents the entire understanding between you and SEH in respect to the project and may only be modified in writing, signed by both parties. We look forward to working with you on this project. If this letter proposal satisfactorily sets forth the conditions of our agreement, please sign in the space below and return one copy to our office. Thank you again for the opportunity to propose these services. Sincerely, SHORT ELLIOTT HENDRICKSON. INC. Scott A. Blank, AIA, NCARB Mark L. Lobermeier, PE Project Manager Client Service Manager Accepted this _______ day of ________________, 2015 City of Maplewood By: ______________________________________ Title: _____________________________________ J3, Attachment 1 Packet Page Number 123 of 129 Mr. Steve Lukin March 31, 2015 Page 5 of 6 Future Services Responsibility Remarks Arch/ Eng. Owner Other Detailed Design Phase Project Administration X Kickoff Meeting #1 – Review of Basis of Design assumptions and Inventory/Assessment – Phase 1 X X SEH Team will review the discoveries following detailed inventory. Architectural Systems Development X Includes exterior building shell development Structural Systems Development X Plumbing Systems Development X HVAC Systems Development X Electrical Systems Development X Interior Systems Development X Meeting #2 – Review of Design Development Documents X X Architectural Revisions and Development X Structural Revisions and Development X M/E/P Revisions and Development X Materials Selection X Outline Specifications X Estimate of Probable Cost X Meeting #3 - Final Owner Review X X Owner’s authorization to proceed X Construction Document Phase Project Administration X X Architectural Documents X Structural Documents X Plumbing Documents X HVAC Documents X Electrical Documents X Interior Finishes Bidding Documents X Schedules X Materials Selection X Specifications X Updated Estimate of Probable Cost X Meeting #4 - Owner Review of 50% Construction Documents X X J3, Attachment 1 Packet Page Number 124 of 129 Mr. Steve Lukin March 31, 2015 Page 6 of 6 Responsibility Remarks Arch/ Eng. Owner Other Development of Construction Documents X Meeting #5 - Owner Review of 100% Construction Documents X X Regulatory Review/Approval X Bidding & Negotiations Phase Coordination for S.A.C for Met Council Requirements X Project Administration X If requested by Owner, hard copy plans distributed to plan houses will be considered a reimbursable expense. Bidding Document Distribution to Plan Houses X Posted and/or published by SEH. Invitations to Bid X Bidding documents will be digitally bid via posting on SEH website. Printed documents are available to contractor for a fee. Advertisements For Bid Preparation X Addenda X Meeting #6 - Pre-Bid Meeting X SEH will host the pre-bid walk through for interested contractors. Meeting #7 - Attend Bid Opening X Bidding/Negotiations X Analysis of Alternates/Substitutions X Bid Evaluation/Recommendation X Prepare Construction Contract Agreements Contract Administration Phase Pre-Construction Meeting X Project Administration X Shop Drawings Review/Approval X Change Orders X Payment Requests Review X Meeting # 8 thru 20: Onsite Observations X Meeting #21: Final Punch list Walkthrough. X X Project Closeout X Coordination of Utility Data, Cable, Phone and Security X Commissioning X J3, Attachment 1 Packet Page Number 125 of 129 J4 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Paul Schnell, Chief of Police DATE: April 2, 2015 SUBJECT: Approval of Resolution in Support of the Permanent Retirement of Maplewood Police Department Badge #357 Belonging to Sergeant Joseph Bergeron Introduction The Maplewood Police Department intends to permanently retire the badge of Sergeant Joseph Bergeron and seeks City Council support of this action. Background May 1, 2015, marks the 5-year anniversary of the line of duty death of Maplewood Police Sergeant Joseph Bergeron. As part of the police department’s commitment to “never forget” Sergeant Joseph Bergeron’s memory and sacrifice, we plan to permanently retire badge number 357 (along with the corresponding 57 series). The department plans to present the retired badge to Sergeant Bergeron’s wife, Gail, and two daughters, Samantha and Alexandra at an upcoming department meeting. Budget Impact No adverse budgetary impact. Recommendation It is recommended that the City Council resolve support for the permanent retirement of Maplewood Police Department Badge #357 belonging to Sergeant Joseph Bergeron. Attachments 1. Resolution Packet Page Number 126 of 129 Resolution in Support of the Permanent Retirement of Maplewood Police Department Badge #357 Belonging to Sergeant Joseph Bergeron WHEREAS, Sergeant Joseph Bergeron began his service as a Maplewood Police Officer on September 17, 1984 and was issued badge number 457; and WHEREAS, based upon his qualification and the quality of his service, he was promoted to the rank of Police Sergeant in May of 1988, and WHEREAS, upon his promotion his badge number was changed to 357 reflecting his elevation to the rank of Sergeant; and WHEREAS, on May 1, 2010, Sergeant Bergeron was killed in the line of duty while searching for a robbery suspect; and WHEREAS, May 1, 2015, will mark the 5-year anniversary of Sergeant Bergeron’s death; and WHEREAS, this anniversary calls us to rededicate our commitment to the memory of Sergeant Bergeron, his service, importantly his surviving family members; and WHEREAS, the Maplewood Police Chief has directed that Badge 357 and the corresponding 57 series be permanently retired and assigned only to Sergeant Joseph A. Bergeron; and WHEREAS, the Maplewood Police Department seeks a Resolution in Support of the permanent retirement of Badge #357 and the 57 series. NOW, THEREFORE, BE IT RESOLVED, the Maplewood City Council lends full support for the permanent retirement of Maplewood Police Department Badge #357 belonging to Sergeant Joseph Bergeron and request entry of this action in the Maplewood Police Department Policy Manual for purposes of historical recordkeeping. Adopted this 13th day of April, 2015, ________________________________ Nora Slawik, Mayor Attest: _____________________________________ Karen Haag, City Clerk J4, Attachment 1 Packet Page Number 127 of 129 J5 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, Citizen Services Director DATE: April 8, 2015 SUBJECT: Consideration of a Secondhand Dealer License for Better Used Thrift Store, 1990 County Road D East Introduction Hans Lindstrom, on behalf of Piercing Hearts Ministry, DBA Better Used Thrift Store has submitted an application for a Secondhand Dealer License; the business will be located at 1990 County Road D East. Background Secondhand dealer licenses are typically approved by city staff upon completion of the required license application and payment of and completion of a background investigation of the applicant. Secondhand Dealer License is governed by Article XII – Pawnbrokers, Secondhand and Antique Dealers and Currency Exchange Businesses. Section 14-740 of this code indicates the following: Sec. 14-740. - Denial, suspension or revocation. Any license under this article may be denied, suspended or revoked for one or more of the following reasons: (7) Violation within the preceding five years, of any law relating to theft, damage or trespass to property, sale of a controlled substance, or operation of a business. During the application process Mr. Lindstrom was very forthcoming that he has had past criminal convictions related to theft. During the background investigation it was noted that his last arrest and conviction dates back to 2004. Since that time there have been no further arrests. As stated above, any violation within the preceding five years, of any law relating to theft would automatically disqualify Mr. Lindstrom from obtaining the license. Even though it has been much longer than five years, city staff is requesting that the applicant come before the city council for approval based on his past record and the type of license being applied for. Recommendation Consider approval of the Secondhand Dealer License for Hans Lindstrom to operate Piercing Hearts Ministry, (DBA Better Used Thrift Store) located at 1990 County Road D East. Packet Page Number 128 of 129 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: April 7, 2015 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. April 27th Workshop – Regional Council of Mayors Presentation given by Myles Shaver from the University of Minnesota and Peter Frosch from Greater MSP 2. May 4th , 4:00 pm Workshop – Council Staff Retreat, Part 2 3. May 11th Workshop – 2014 Audit Report; MCC Asset Management Plan; Discussion/Consideration of Council/Employee Solicitation Policy 4. May 26th Meeting date changed from May 25th for Memorial Day Holiday Budget Impact None. Recommendation No action required. Attachments None. M1 Packet Page Number 129 of 129