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2015 02-23 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 23, 2015 City Hall, Council Chambers Meeting No. 04-15 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of February 9, 2015 City Council Workshop Minutes 2. Approval of February 9, 2015 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Approval of Resolution Awarding 2014 Maplewood Heritage Award 2. Approval of Resolution of Appreciation for Mary Jackson, Accounting Technician for 18+ Years of Service with the City of Maplewood 3. Approval of Resolution of Appreciation for Connie Kelsey, Payroll Coordinator for 33 Years of Service with the City of Maplewood 4. Approval of Resolution of Appreciation for Beth Ulrich 5. Approval of Resolution of Appreciation for Gary Kloncz 6. Oath of Office for Police Officers Andrew Zappa and Pam Vang – No Report G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Resolution Approving Final Payment and Acceptance of Project, 2012 Mill and Overlay Improvements, City Project 11-15 3. Approval of Resolution Authorizing Expenditures for Beebe-Sterling Street Improvements, City Project 13-10 4. Approval of Work Order Agreement 12A, County Road B Trail and Safety Improvements, City Project 14-02 5. Approval to Enter Into Agreement with CivicPlus for a Redesign of the City Website 6. Approval of Resolution Supporting Disposal of Old Office Furniture 7. Approval of Resolution Accepting State Aid Advancement H. PUBLIC HEARINGS 1. Approval of an Ordinance Amendment for Senior Housing Unit-Size Requirements – Second Reading I. UNFINISHED BUSINESS 1. Gladstone Improvements Phase 2, City Project 14-01 a) Approval of Resolution Approving Plans and Specifications and Advertising for Bids b) Approval of Utility Burial Agreement with Xcel Energy 2. County Road B Trail and Safety Improvements, City Project 14-02 a) Approval of Resolution Approving Plans and Specifications and Advertising for Bids b) Approval of Cooperative Agreement (PW 2015-01) with Ramsey County c) Approval of Resolution for No Parking Along County Road B d) Approval of Resolution Approving Project Budget J. NEW BUSINESS 1. Approval of Liquor License Manager for Cub Discount Liquor, Christopher K. Bengston 2. Approval of Liquor License Manager for Rainbow Foods, Paula A. Thoreson 3. Approval of Liquor License Manager for Maddie’s Liquor, Akberali Punjwani 4. Approval of a Temporary Lawful Gambling Permit for Church of St. Pascal Bayon 5. Approval to Enter into Contracts with Muska Electric, Aqua Logic, and Swanson & Youngdale for MCC Improvements 6. Approval of July 4th Light it Up Event a) Approval of Pyrotechnic Display Contract b) Approval of Resolution of Support 7. Approval of a Transfer Agreement with Comcast and Midwest Cable/Greatland Connections and Approval of a Resolution Conditionally Granting the Consent to the Transfer of Control of the Cable Television Franchisee and Cable Television System From Comcast to Greatland Connections K. AWARD OF BIDS None L. VISITOR PRESENTATIONS – All presentations have a limit of 3 minutes. M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update N. COUNCIL PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. E1 February 9, 2015 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:30 P.M. Monday, February 9, 2015 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:35 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present C. APPROVAL OF AGENDA Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Cardinal Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Update on Franchise Fee Consideration to Fund Street Repairs Public Works Director/City Engineer Thompson gave the staff presentation and answered questions of the council. Councilmember Abrams requested staff to put together a tax/franchise fee comparison chart on how Maplewood compares to other similar cities. Finance Director Bauman and City Manager Colman gave additional information about the tax/franchise fee comparison chart indicating that it is difficult to compare “apples to apples” since different entities provide different services but they would attempt to pull some information together for council review. Mayor Slawik added the following to the agenda – Visit from Shop, Ship & Share. Mayor Slawik introduced Bishop Dan Williams, Fourth District Commander for the American Legion Department of Minnesota and the leader behind Shop, Ship & Share. Mr. Williams addressed the council and presented Mayor Slawik and Police Chief Paul Schnell with a Certificate of Appreciation. Packet Page Number 1 of 127 E1 February 9, 2015 City Council Workshop Minutes 2 Mr. Williams then gave information about the 2015 Shop, Ship & Share program and thanked council for their support and participation in the 2014 event. 2. Mind Mixer Demonstration IT Director Fowlds showed two short videos that gave a quick overview of Mind Mixer and showed the City of Richfield’s Mind Mixer site; he then gave additional information on the project and answered questions of the council. 3. Human Rights Commission Discussion Citizen Services Director/City Clerk Haag presented the staff report and answered questions of the council. Police Chief Schnell answered questions of the council. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:58 p.m. Packet Page Number 2 of 127 E2 February 9, 2015 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, February 9, 2015 Council Chambers, City Hall Meeting No. 03-15 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:07 p.m. by Mayor Slawik. Mayor Slawik reported that the new Met Council Chair Adam Duininck toured the Gateway Trail with elected and appointed officials on Friday, February 6, 2015. Mayor Slawik congratulated City Manager Coleman for officially being appointed as the City Manager of Maplewood after meeting all the requirements set forth in her contract. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: N1 Employee Retirements N2 Ramsey County Dispatch Policy N3 Civic Engagement & Heart Safe Program N4 Cable Commission N5 Banker of the Year N6 White Bear Avenue N7 Regional Council of Mayors N8 League of Minnesota Cities Community Engagement City Manager Coleman noted that under Approval of Minutes for the January 26, 2015 meeting, City Clerk Haag has a correction on the minutes regarding the Senior Housing Ordinance change. Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Cardinal Ayes – All The motion passed. Packet Page Number 3 of 127 E2 February 9, 2015 City Council Meeting Minutes 2 E. APPROVAL OF MINUTES 1. Approval of January 26, 2015 City Council Workshop Minutes Councilmember Juenemann moved to approve the January 26, 2015 City Council Workshop Minutes as submitted. Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Approval of January 26, 2015 City Council Meeting Minutes City Clerk Haag noted a correction to the January 26, 2015 City Council Meeting Minutes. Agenda item J3 Approval of an Ordinance Amendment for Senior Housing Unit-Size Requirements should have been approved as a first reading. There will be a public hearing at the next council meeting and it will be a second reading. The ordinance and ordinance number will be removed from the minutes and the motion will include that it was a first reading. Councilmember Koppen moved to approve the January 26, 2015 City Council Meeting Minutes as amended. Seconded by Councilmember Cardinal Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS None G. CONSENT AGENDA Councilmember Juenemann requested item G4 be highlighted. Mayor Slawik requested item G3 be highlighted. Councilmember Juenemann moved to approve consent agenda items G1-G9. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 346,385.08 Checks # 94355 thru # 94399 dated 01/21/15 thru 01/27/15 Packet Page Number 4 of 127 E2 February 9, 2015 City Council Meeting Minutes 3 $ 552,649.68 Disbursements via debits to checking account dated 01/20/15 thru 01/23/15 $ 393,226.68 Checks #94401 thru #94441 dated 01/29/15 thru 02/03/15 $ 296,880.63 Disbursements via debits to checking account dated 01/26/15 thru 01/30/15 $ 1,589,142.07 Total Accounts Payable PAYROLL $ 553,327.90 Payroll Checks and Direct Deposits dated 01/30/15 $ 390.00 Payroll Deduction check # 9993716 dated 01/30/15 $ 553,717.90 Total Payroll $ 2,142,859.97 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of 2015 Master Group Contract between City of Maplewood and Medica Insurance Company Councilmember Juenemann moved to approve the Master Group Contract with Medica Insurance Company. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of 2015 Pay Equity Report City Manager Coleman gave the staff report. Councilmember Juenemann moved to approve the Pay Equity Implementation Report for submission to the Minnesota Management & Budget Department for review. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval for Police Department to Accept Donation from Schmelz Countryside Volkswagen Police Chief Schell gave the staff report. Packet Page Number 5 of 127 E2 February 9, 2015 City Council Meeting Minutes 4 Councilmember Juenemann moved to approve the Resolution accepting a $2,500 donation from Schmelz Countryside Volkswagen and authorize for the establishment of a donation fund to be used for public safety prevention and intervention initiatives. Resolution 15-2-1168 EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE MAPLEWOOD POLICE DEPARTMENT WHEREAS, Schmelz Countryside Volkswagen has presented to the Maplewood Police Department a donation in the amount of $2,500; and WHEREAS, this donation is intended for the purpose of youth and senior citizen prevention programming; and WHEREAS, the Maplewood City Council is appreciative of the donation and commends John Schmelz and Schmelz Countryside Volkswagen for their civic efforts, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that: 1. The donation is accepted and acknowledged with gratitude; and 2. The donation will be appropriated for the Police Department as designated; and 3. The appropriate budget adjustments be made. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of Resolution Adopting Ambulance Rates for 2015 Councilmember Juenemann moved to approve the Resolution adopting ambulance rates for 2015. Resolution 15-2-1169 ADOPTION OF THE 2015 AMBULANCE RATES WHEREAS, the City of Maplewood has established ambulance rates, and WHEREAS, city staff has reviewed the ambulance rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated ambulance rates with a 0% increase and an added 15% surcharge on non-resident runs shall become effective beginning February 10, 2015, with rates set as follows: Packet Page Number 6 of 127 E2 February 9, 2015 City Council Meeting Minutes 5 Residents Non-Residents Non-transport $637.00 $733.00 Basic life support $1,683.00 $1,935.00 Advanced life support 1 $2,212.00 $2,544.00 Advanced life support 2 $2,440.00 $2,806.00 Charge per mile $21.84 $25.12 2. The updated ambulance rates are approved for all related ambulance runs received on or after February 10, 2015. 3. The rates shown will be reviewed by staff on an annual basis with recommendations for revisions brought to the city council for consideration. Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Approval of Transfers from Tax Increment Funds for 2014 Councilmember Juenemann moved to approve the 2014 Budget Adjustments and 2014 Transfers totaling $937,120 from the Tax Increment Funds to the Debt Service Funds. Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Approval of 2014 Carryovers and Transfers Councilmember Juenemann moved to approve the 2014 carry overs and authorize the Finance Director to reduce the 2015 budget as needed for any carry over amount that is not used for its specified purpose during the year; and authorize the Finance Director to make the entries necessary to account for the transfers requested from the General Fund. Seconded by Councilmember Koppen Ayes – All The motion passed. 8. Approval of 2014 Transfers to Close Capital and Debt Service Funds Councilmember Juenemann moved to approve the transfer of $2,206.69 from fund 344 (Series 2002D) to fund 368 (Series 2013B); the transfer of $7,258.05 from fund 447 (12- 13) to fund 601 (Sewer); the appropriate budget changes; and move any remaining balance sheet accounts to the new funds if necessary. Seconded by Councilmember Koppen Ayes – All The motion passed. 9. Approval to Transfer Funds Regarding Tax Abatement Note Packet Page Number 7 of 127 E2 February 9, 2015 City Council Meeting Minutes 6 Councilmember Juenemann moved to approve the Finance Director make the entries necessary to account for the transfer of $98,700 from the Legacy Village Tax Abatement District Fund (431) to the G.O. Refunding Tax Abatement Bond, Series 2014B Fund (370). Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Approval of New Liquor License Manager for Chipotle Mexican Grill, Armando Abla, Jr. City Clerk Haag gave the staff report and introduced Armando Abla, Jr. from Chipotle Mexican Grill. Armando Abla, Jr. addressed and answered questions of the council. Councilmember Cardinal moved to approve Armando Alba, Jr. as the new liquor license manager for Chipotle Mexican Grill, 2303 White Bear Avenue. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of New Liquor License Manager for SuperAmerica, Rebecca L. Griglak City Clerk Haag gave the staff report and introduced Rebecca L. Griglak from SuperAmerica. Rebecca Griglak addressed and answered questions of the council. Councilmember Cardinal moved to approve Rebecca L. Griglak as the new liquor license manager for SuperAmerica, 11 Century Avenue South. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of New Liquor License Manager for Maddie’s Liquor, Akberali Punjwani Akberali Punjwani was not present for the meeting. Councilmember Juenemann moved to table the approval of the new liquor license Packet Page Number 8 of 127 E2 February 9, 2015 City Council Meeting Minutes 7 manager for Maddie’s Liquor, 1690 McKnight Road N. Seconded by Councilmember Koppen Ayes – All The motion passed. K. AWARD O F BIDS None L. VISITOR PRESENTATION None M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Coleman gave the update to the council calendar. N. COUNCIL PRESENTATIONS 1. Retirements Councilmember Juenemann acknowledged the retirement of Joanne Svendsen who retired last October after working over 41 years in Public Safety; and Tom Ekstrand who retired at the end of 2014 after working 38 years in the Planning Department. 2. Ramsey County Dispatch Policy Councilmember Juenemann provided information on the last Ramsey County Dispatch Policy meeting she attended the end of January 2015. 3. Civic Engagement & Heart Safe Program Councilmember Abrams reported on a Civic Engagement meeting she attended with Mayor Slawik and City Manager Coleman. 4. Cable Commission Councilmember Abrams reported on the Cable Commission meeting she attended last meeting in January 2015. 5. Banker of the Year Councilmember Cardinal recognized Don Regan from Premier Bank for receiving the 2015 Banker of the Year Award sponsored by Bell Bank & Trust. 6. White Bear Avenue Councilmember Cardinal reported on the poor road condition on White Bear Avenue Packet Page Number 9 of 127 E2 February 9, 2015 City Council Meeting Minutes 8 from Frost Avenue to Cope Avenue and requested staff to encourage Ramsey County to repair the cracks as soon as possible. 7. Regional Council of Mayors Mayor Slawik reported on the Regional Council of Mayors meeting she attended earlier in the day. 8. League of Minnesota Cities Community Engagement Mayor Slawik reported on the LMC Community Engagement meeting that she attended with Councilmember Abrams and City Manager Coleman. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 7:45 p.m. Packet Page Number 10 of 127 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, Parks and Recreation Director Ginny Gaynor, Natural Resources Coordinator SUBJECT: Approval of Resolution Awarding 2014 Maplewood Heritage Award DATE: February 23, 2015 Introduction The Maplewood Heritage Award is an annual award recognizing an individual who has positively influenced our City’s past or strengthened the preservation of Maplewood history. The Heritage Preservation Commission nominated and selected Carolyn Peterson for the annual Maplewood Heritage Award for 2014. Recommendation Approve the attached resolution for the 2014 Maplewood Heritage Award to Carolyn Peterson. Attachment 1. Resolution Awarding 2014 Maplewood Heritage Award F1 Packet Page Number 11 of 127 RESOLUTION AWARDING THE 2014 MAPLEWOOD HERITAGE AWARD TO CAROLYN PETERSON WHEREAS, Carolyn Peterson has been a member of the Maplewood Area Historical Society for several years, and served as Vice President of the Society from 2009-2010; and WHEREAS, during her time with the Maplewood Area Historical Society, Carolyn Peterson served as co-chair for the Friends of the Bruentrup Farm Committee, working tirelessly to secure funding and helping to preserve the Bruentrup Heritage Farm buildings; and WHEREAS, Carolyn Peterson was an advocate for the preservation of open space in Maplewood in the late 1980’s and the 1990’s and served on the City’s Open Space Committee. Her work with others helped lead to the passage of a bonding referendum for open space acquisition, and today over 300 acres of natural lands are part of the city’s Neighborhood Preserve system, a legacy that showcases examples of Maplewood’s historic landscapes; and WHEREAS, Carolyn Peterson served on the Maplewood Parks and Recreation Commission from 1993 to 2011, and during her tenure was especially effective in ensuring ongoing protection and management for the Neighborhood Preserves; and WHEREAS, in recent years Carolyn Peterson advocated for acquisition and preservation of the Fish Creek Open Space, an important archeological site in Maplewood, meeting with residents, city officials and legislators, resulting in acquisition and protection of the Fish Creek site; and WHEREAS, the Heritage Preservation Commission has appreciated her experience, hard work, and perseverance; and WHEREAS, Carolyn Peterson has freely given of her wisdom, time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Carolyn Peterson has shown dedication and has consistently contributed her leadership and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens that Carolyn Peterson is hereby extended the Maplewood Heritage Award. The Maplewood Heritage Award is an annual award recognizing an individual who has positively influenced our City’s past or strengthened the preservation of Maplewood history. Passed by the Maplewood City Council on February 23, 2015. ______________________________ Nora Slawik, Mayor Passed by the Maplewood Heritage Preservation Commission on January 8, 2015. ______________________________ Peter Boulay, Chairperson Attest:________________________________ Karen Guilfoile, City Clerk F1, Attachment 1 Packet Page Number 12 of 127 F2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Gayle Bauman, Finance Director DATE: February 12, 2015 SUBJECT: Approval of Resolution of Appreciation for Mary Jackson Introduction Mary Jackson will be retiring from her position as Accounting Technician at the end of March 2015. The Finance Department would like to acknowledge Ms. Jackson’s 18 plus years of service with the City of Maplewood with the adoption of the attached Resolution of Appreciation. Background Ms. Jackson began her employment with the City back in July 1996. Over her many years of service, Ms. Jackson has worked for the Police, Community Development and Finance Departments. Budget Impact None. Recommendation It is recommended that the City Council approve the attached Resolution of Appreciation for Mary Jackson for her 18 plus years of service with the City of Maplewood. Attachments 1. Resolution of Appreciation Packet Page Number 13 of 127 F2, Attachment 1 CITY OF MAPLEWOOD RESOLUTION OF APPRECIATION WHEREAS, Mary Jackson has been an employee of the City of Maplewood for over 18 years, beginning her employment back in July 1996, and has served faithfully in that capacity; and WHEREAS, the City of Maplewood has appreciated her experience, insights, good judgment and hard work within the Police, Community Development and Finance Departments; and WHEREAS, Mary Jackson has given of her knowledge, skills and abilities during her service with the City; and WHEREAS, Mary Jackson has shown dedication to her duties and has consistently contributed her skills and efforts for the benefit of the City and its citizens. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Mary Jackson is hereby extended our gratitude and appreciation for over 18 years of dedicated service. Passed by the Maplewood City Council on February 23, 2015. _________________________________ Nora Slawik, Mayor Attest: _________________________________ Karen Haag, City Clerk Packet Page Number 14 of 127 F3 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Gayle Bauman, Finance Director DATE: February 12, 2015 SUBJECT: Approval of Resolution of Appreciation for Connie Kelsey Introduction Connie Kelsey will be retiring from her position as Payroll Coordinator at the end of February 2015. The Finance Department would like to acknowledge Ms. Kelsey’s 33 years of service with the City of Maplewood with the adoption of the attached Resolution of Appreciation. Background Ms. Kelsey began her employment with the City back in February 1982. Over her many years of service, Ms. Kelsey has worked for the City Clerk, Public Works and Finance Departments. Budget Impact None. Recommendation It is recommended that the City Council approve the attached Resolution of Appreciation for Connie Kelsey for her 33 years of service with the City of Maplewood. Attachments 1. Resolution of Appreciation Packet Page Number 15 of 127 F3, Attachment 1 CITY OF MAPLEWOOD RESOLUTION OF APPRECIATION WHEREAS, Connie Kelsey has been an employee of the City of Maplewood for 33 years, beginning her employment back in February 1982, and has served faithfully in that capacity; and WHEREAS, the City of Maplewood has appreciated her experience, insights, good judgment and hard work within the City Clerk, Public Works and Finance Departments; and WHEREAS, Connie Kelsey has given of her knowledge, skills and abilities during her service with the City; and WHEREAS, Connie Kelsey has shown dedication to her duties and has consistently contributed her skills and efforts for the benefit of the City and its citizens. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Connie Kelsey is hereby extended our gratitude and appreciation for her 33 years of dedicated service. Passed by the Maplewood City Council on February 23, 2015. _________________________________ Nora Slawik, Mayor Attest: _________________________________ Karen Haag, City Clerk Packet Page Number 16 of 127 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Planner DATE: February 17, 2015 SUBJECT: Approval of Resolution of Appreciation for Beth Ulrich Introduction Beth Ulrich recently decided to not seek reappointment as a member of the Maplewood Housing and Economic Development Commission (HEDC). Ms Ulrich served on both the city’s housing and redevelopment authority (HRA) and the business and economic development commission (BEDC) which both existed until the city council merged the two groups in 2012 to form the HEDC. The city council appointed Ms. Ulrich to the HRA on May 22, 2000 and to the BEDC as an inaugural member on March 1, 2010. Commission Review November 12, 2014: The HEDC reviewed this resolution and recommended approval. Budget Impact None Recommendation Approve a resolution of appreciation for Commissioner Ulrich. Attachment 1. Resolution of Appreciation for Beth Ulrich F4 Packet Page Number 17 of 127 RESOLUTION OF APPRECIATION WHEREAS, Beth Ulrich has been a member of the Maplewood Housing and Economic Development Commission since December 10, 2012 and has served faithfully in that capacity to the present time; and WHEREAS, Ms. Ulrich was also a member of the Housing and Redevelopment Authority since May 22, 2000 and the Business and Economic Development Commission since March 1, 2010; and WHEREAS, the Housing and Economic Development Commission has appreciated Ms. Ulrich’s experience, insights and good judgment; and WHEREAS, Ms. Ulrich has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Ms. Ulrich has shown sincere dedication to her duties and has consistently contributed her leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Beth Ulrich is hereby extended our gratitude and appreciation for her dedicated service. Passed by the Maplewood City Council on ___________, 2015 ____________________________________ Nora Slawik, Mayor Passed by the Maplewood Housing and Economic Development Commission On November 12, 2014 ____________________________________ Warren Wessel, Chairperson Attest: ________________________________ Karen Haag, City Clerk F4, Attachment 1 Packet Page Number 18 of 127 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Planner DATE: February 17, 2015 SUBJECT: Approval of Resolution of Appreciation for Gary Kloncz Introduction Gary Kloncz recently decided to not seek reappointment as a member of the Maplewood Housing and Economic Development Commission (HEDC). The city council appointed Mr. Kloncz to the HEDC on December 12, 2011. Commission Review November 12, 2014: The HEDC reviewed this resolution and recommended approval. Budget Impact None Recommendation Approve a resolution of appreciation for Commissioner Kloncz. Attachment 1. Resolution of Appreciation for Gary Kloncz F5 Packet Page Number 19 of 127 RESOLUTION OF APPRECIATION WHEREAS, Gary Kloncz has been a member of the Maplewood Housing and Economic Development Commission since December 12, 2011 and has served faithfully in that capacity to the present time; and WHEREAS, the Housing and Economic Development Commission has appreciated Mr. Kloncz’s experience, insights and good judgment; and WHEREAS, Mr. Kloncz has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Kloncz has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Gary Kloncz is hereby extended our gratitude and appreciation for his dedicated service. Passed by the Maplewood City Council on ___________, 2015 ____________________________________ Nora Slawik, Mayor Passed by the Maplewood Housing and Economic Development Commission On November 12, 2014 ____________________________________ Warren Wessel, Chairperson Attest: ________________________________ Karen Haag, City Clerk F5, Attachment 1 Packet Page Number 20 of 127 TO:Melinda Coleman, City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:Approval of Claims 814,795.15$ Checks # 94444 thru # 94490 dated 02/03/15 thru 02/10/15 6,795,802.89$ Disbursements via debits to checking account dated 02/02/15 thru 02/06/15 266,536.04$ Checks #94491 thru #94524 dated 02/11/15 thru 02/17/15 286,484.28$ Disbursements via debits to checking account dated 02/09/15 thru 02/13/15 8,163,618.36$ Total Accounts Payable 527,564.84$ Payroll Checks and Direct Deposits dated 02/13/15 640.00$ Payroll Deduction check # 9994425 thru # 9994426 dated 02/13/15 528,204.84$ Total Payroll 8,691,823.20$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file, if necessary. PAYROLL MEMORANDUM February 17, 2015 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Packet Page Number 21 of 127 Check Description Amount 94444 05492 REIMB FOR VEHICLE DAMAGES JAN 17 1,057.58 94445 00682 REIMB FOR MDSE FOR RESALE/SUPPLIES 657.04 94446 02728 PROJ 14-01 PROF SRVS THRU 12/30 58,595.35 02728 PROJ 12-14 PROF SRVS THRU 12/30 5,518.08 02728 PROJ 09-08 PROF SRVS THRU 11/30 4,844.90 02728 PROJ 09-08 PROF SRVS THRU 12/30 3,317.96 02728 PROJ 09-08 PROF SRVS THRU 12/30 1,968.17 94447 00393 MONTHLY SURTAX - JAN 21810123035 1,064.87 94448 05311 REC OFFICIALS JAN 31 & FEB 1 1,528.00 94449 01202 RECYCLING BROCHURE/MAILER 4,109.64 94450 05488 MONTHLY PREMIUM - LIFE, LTD, STD 7,454.46 94451 01574 TRUCK WEIGHTS FOR SANDER CAL 20.00 94452 04845 RECYCLING FEE - JANUARY 38,844.25 94453 05305 CONTRACT 500-0264726 231.24 05305 CONTRACT 500-0264717 227.59 05305 CONTRACT 500-0264705 57.11 94454 01190 ELECTRIC UTILITY 15,772.39 01190 GAS UTILITY 2,108.75 01190 ELECTRIC UTILITY 1,281.93 01190 ELECTRIC UTILITY 923.04 01190 ELECTRIC UTILITY 16.06 01190 ELECTRIC UTILITY 15.49 94455 04848 MONTHLY PREMIUM - FEBRUARY 217.41 94456 02624 TREATED SALT~15,883.23 02624 TREATED SALT~6,873.68 02624 TREATED SALT~2,288.72 94457 02909 ROAD SALT~1,982.58 94458 02929 LTC MONTHLY PREMIUM - FEBRUARY 244.14 94459 05476 SRVS FOR ART GRANT ASSISTANCE 930.75 94460 05030 EQUIP LEASE - MCC - PMT#31 4,344.07 94461 05459 ADVERTISING MCC 1,200.00 94462 00816 REPAIR VEHICLE 6,830.54 94463 02861 PROJ 09-09 GRADING ON ADJACENT SITE 7,900.00 02861 PROJ 09-09 GRADING ON ADJACENT SITE 6,150.00 94464 05489 TIF PAYMENT TO DEVELOPER 2ND HALF 167,688.50 94465 05490 MEMBERSHIP FEES 2015 250.00 94466 04318 PROJ 09-09 EMPSTC PHASE 1 PMT#4 65,238.07 94467 01089 QTR UNEMPLOYMENT - 4TH QTR 1,811.14 94468 01124 MEMBERSHIP RENEWAL 35.00 94469 05487 PROJ 09-09 - RECYCLED CI-5 17,459.20 94470 00001 REFUND I ELLIOTT TRANS MEDIC 287.00 94471 00001 REFUND D POLSKI MEDICA BENEFIT 180.00 94472 00001 REFUND TC FIREPLACE MECH PERMIT 69.00 94473 00001 REFUND H LOEFFLER HP BENEFIT 20.00 94474 00001 REFUND J SHARPE ACUPUNCTURE AP 20.00 94475 02008 EMERGENCY VEH PRE-EMPTION SRVS 291.55 02008 LAMPING SRVS FOR TRAFFIC SIGNAL 76.26 94476 05338 WASTE & RECYCLING SRVS - FEB 1,312.43 94477 01418 SUPPLIES OPEN HOUSE STATION 3 53.92 01418 MCC SUPPLIES 47.94 94478 03879 EMS FEES - FEBRUARY 738.67 94479 04130 QUARTERLY MAINT - 1902 PW 2/1 - 4/30 675.96 94480 00006 REFUND G MAHRE MEMBERSHIP/BCBS 437.82 94481 00006 REFUND R JOHNSON MEMBERSHIP/HP 301.04 94482 00006 REFUND R GIPP HP BENEFIT 80.00 02/10/2015 KIMLEY-HORN & ASSOCIATES INC 02/10/2015 SILVER FIT 02/10/2015 SILVER FIT 02/10/2015 SILVER FIT 02/10/2015 RON HORWATH 02/10/2015 KIMLEY-HORN & ASSOCIATES INC 02/10/2015 KIMLEY-HORN & ASSOCIATES INC Check Register City of Maplewood 02/06/2015 Date Vendor 02/03/2015 JESSALIN DWELLMAN RAMSAY 02/10/2015 MN DEPT OF LABOR & INDUSTRY 02/10/2015 WILLIE MCCRAY 02/10/2015 NYSTROM PUBLISHING CO INC 02/10/2015 KIMLEY-HORN & ASSOCIATES INC 02/10/2015 KIMLEY-HORN & ASSOCIATES INC 02/10/2015 TOSHIBA FINANCIAL SERVICES 02/10/2015 TOSHIBA FINANCIAL SERVICES 02/10/2015 TOSHIBA FINANCIAL SERVICES 02/10/2015 SUN LIFE FINANCIAL 02/10/2015 T A SCHIFSKY & SONS, INC 02/10/2015 TENNIS SANITATION LLC 02/10/2015 XCEL ENERGY 02/10/2015 XCEL ENERGY 02/10/2015 XCEL ENERGY 02/10/2015 XCEL ENERGY 02/10/2015 XCEL ENERGY 02/10/2015 XCEL ENERGY 02/10/2015 CARGILL INCORPORATED 02/10/2015 COMPASS MINERALS AMERICA INC. 02/10/2015 GLTC PREMIUM PAYMENTS 02/10/2015 AVESIS 02/10/2015 CARGILL INCORPORATED 02/10/2015 CARGILL INCORPORATED 02/10/2015 KREMER SERVICES, LLC 02/10/2015 LARSON CONTRACTING 02/10/2015 LARSON CONTRACTING 02/10/2015 JESSICA HUANG 02/10/2015 KANSAS STATE BANK OF MANHATTAN 02/10/2015 KARE GANNETT CO INC. 02/10/2015 MN UC FUND 02/10/2015 NATL ASSN OF TOWN WATCH - NATW 02/10/2015 NORTH VALLEY INC. 02/10/2015 MAPLEWOOD SENIOR LIVING LLC 02/10/2015 MID-STATES ORGANIZED CRIME 02/10/2015 MILLER EXCAVATING, INC. 02/10/2015 ONE TIME VENDOR 02/10/2015 ONE TIME VENDOR 02/10/2015 RAMSEY COUNTY PUBLIC WORKS 02/10/2015 ONE TIME VENDOR 02/10/2015 ONE TIME VENDOR 02/10/2015 ONE TIME VENDOR 02/10/2015 SAM'S CLUB DIRECT 02/10/2015 SAM'S CLUB DIRECT 02/10/2015 SANSIO 02/10/2015 SCHINDLER ELEVATOR CORP 02/10/2015 RAMSEY COUNTY PUBLIC WORKS 02/10/2015 REPUBLIC SERVICES #923 G1, Attachments Packet Page Number 22 of 127 94483 00198 WATER UTILITY 2,328.18 94484 01550 ELECTRICAL INSPECTIONS - JANUARY 3,335.60 94485 05342 PROJ 09-09 EAST METRO BID5B PMT#4 185,066.15 94486 05382 SALES REPRESENTATION 1/19 - 1/30 1,000.00 94487 01669 FORFEITED VEHICLE TOWING/STORAGE 245.00 01669 TOWING FEE SQUAD BREAK DOWN 199.50 94488 03825 TIF PAYMENT TO DEVELOPER 2ND HALF 10,704.48 94489 05013 FALL HVAC MAINTENANCE 2,944.00 05013 FALL HVAC MAINTENANCE 2,043.75 05013 FALL SHUT DOWN HVAC MAINTENANCE 1,048.50 05013 FALL SHUT DOWN HVAC MAINTENANCE 845.25 05013 FALL HVAC MAINTENANCE 711.75 05013 FALL HVAC MAINTENANCE 482.75 05013 FALL HVAC MAINTENANCE 482.75 05013 FALL HVAC MAINTENANCE 439.07 05013 FALL HVAC MAINTENANCE 191.50 94490 05491 1ST MILESTONE PMT 141,194.4002/10/2015 ZUERCHER TECHNOLOGIES, LLC 814,795.1547Checks in this report. 02/10/2015 YALE MECHANICAL LLC 02/10/2015 YALE MECHANICAL LLC 02/10/2015 YALE MECHANICAL LLC 02/10/2015 YALE MECHANICAL LLC 02/10/2015 YALE MECHANICAL LLC 02/10/2015 SUMMIT INSPECTIONS 02/10/2015 TERRA GENERAL CONTRACTORS 02/10/2015 TURNING POINT CONSULTING GROUP 02/10/2015 TWIN CITIES TRANSPORT & 02/10/2015 TWIN CITIES TRANSPORT & 02/10/2015 VAN DYKE STREET HOMES 02/10/2015 YALE MECHANICAL LLC 02/10/2015 YALE MECHANICAL LLC 02/10/2015 YALE MECHANICAL LLC 02/10/2015 YALE MECHANICAL LLC 02/10/2015 ST PAUL REGIONAL WATER SRVS G1, Attachments Packet Page Number 23 of 127 Settlement Date Payee Description Amount 2/2/2015 MN State Treasurer Drivers License/Deputy Registrar 55,809.04 2/2/2015 US Bank Merchant Services Credit Card Billing fee 79.94 2/2/2015 U.S. Treasurer Federal Payroll Tax 103,162.51 2/2/2015 P.E.R.A.P.E.R.A.100,706.80 2/2/2015 ICMA (Vantagepointe)Retiree Health Savings 30,907.28 2/2/2015 US Bank Debt Service payments 6,287,756.29 2/3/2015 MN State Treasurer Drivers License/Deputy Registrar 72,862.25 2/3/2015 MidAmerica - ING HRA Flex plan 3,646.33 2/3/2015 MN State Treasurer State Payroll Tax 21,879.79 2/4/2015 MN State Treasurer Drivers License/Deputy Registrar 32,856.96 2/5/2015 MN State Treasurer Drivers License/Deputy Registrar 38,583.28 2/6/2015 MN State Treasurer Drivers License/Deputy Registrar 42,612.67 2/6/2015 MN Dept of Natural Resources DNR electronic licenses 1,408.00 2/6/2015 Optum Health DCRP & Flex plan payments 3,531.75 6,795,802.89 CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 24 of 127 Check Description Amount 94491 02464 FUNDS FOR CITY HALL ATM 10,000.00 94492 05324 RETAINER FEE/ADD'L WORK - JAN 1,625.00 94493 05114 PROJ 14-02 CNTY RD B TRAIL IMPRV 23,294.41 05114 GIS ASSSISTANCE - NEW PROJECTS 232.00 94494 05339 TRAILER RENTAL 375.00 94495 00463 TRUCK REPAIR E 333 7,333.70 94496 05028 CITY HALL SOLAR SYSTEM LEASE-FEB 397.00 05028 MCC SOLAR SYSTEM LEASE - FEB 369.00 94497 00585 NET BILLABLE TICKETS - JANUARY 195.75 94498 05353 CONTRACT GASOLINE - FEBRUARY 9,816.94 05353 CONTRACT DIESEL - FEBRUARY 7,734.65 94499 05311 REC OFFICIALS FEB 7 & 8 1,528.00 94500 01546 SHIRTS FOR ADV SOCCER CLINIC 325.71 94501 03969 REIMB FOR MEALS & TOLLS 1/11-1/15 103.01 94502 04192 EMS BILLING - JAN 4,665.00 94503 03334 WINTER PATCHING MATERIALS 197.60 03334 WINTER PATCHING MATERIALS 192.40 03334 WINTER PATCHING MATERIALS 180.70 03334 WINTER PATCHING MATERIALS 171.60 03334 WINTER PATCHING MATERIALS 146.90 03334 WINTER PATCHING MATERIALS 141.70 94504 01830 COUNCIL DIAS WORK 125.00 94505 04237 AMBO MEMBERSHIP 400.00 94506 05369 ULTRA CLEAN SERVICE - CH 311.90 94507 00382 KEYS FOR OLD STATION 3 125.00 94508 05372 UTILITIES FIRE TRAINING CENTER 2,171.24 94509 05368 INSTALL COMPUTERS IN AMB 1,605.57 05368 INSTALL COMPUTERS IN AMB 1,256.06 05368 INSTALL COMPUTERS IN AMB 354.00 94510 05494 PROJ 14-02 PERMANENT EASEMENT 6,000.00 94511 00910 MEMBERSHIP RENEWAL 50.00 94512 05307 PEACE OFFICER LICENSES ZAPP/VANG 180.00 94513 01035 MEMBERSHIP RENEWAL 25.00 94514 05200 VOLLEYBALL CLINIC INSTRUCTION-FEB 561.00 94515 05356 VIDEOGRAPHER SRVS - JANUARY 961.40 94516 00001 REIMB K KALLAND TRAILER REPAIR 212.00 94517 00001 REFUND L MCSHANNOCK MEMBERSHIP 100.70 94518 00001 REFUND J MCCAULEY MCC CLASS 68.00 94519 00001 REFUND B WADE HP BENEFIT 60.00 94520 00001 REFUND S SCHWARTZ BCBS BENEFIT 20.00 94521 01836 WIRELESS/RMS SRVS - JAN 3,698.44 94522 05342 PROJ 12-14 FIRE DEPT SOUTH PMT#11 177,465.75 94523 03026 DE-ESCALATION TRAINING CARNES/HOEM 30.00 94524 05013 INSTALL RECEPTACLES -S FIRE STTN 795.34 05013 PLUMBING REPAIR - CENTRAL FS 507.32 05013 INSTALL RECEPTACLES IN PD EXP 426.25 266,536.0434Checks in this report. 02/17/2015 CHRISTIE BERNARDY 02/17/2015 BOLTON & MENK, INC. 02/17/2015 BOLTON & MENK, INC. 02/17/2015 GOPHER STATE ONE-CALL 02/17/2015 MANSFIELD OIL CO 02/17/2015 WILLIAM SYPNIEWSKI 02/17/2015 TRANS-MEDIC 02/17/2015 UNIQUE PAVING MATERIALS CORP 02/17/2015 Check Register City of Maplewood 02/17/2015 Date Vendor 02/11/2015 US BANK 02/17/2015 ENERGY ALTERNATIVES SOLAR, LLC 02/17/2015 CHRIS MASTELL TRAILER RENTALS 02/17/2015 EMERGENCY APPARATUS MAINT 02/17/2015 ENERGY ALTERNATIVES SOLAR, LLC 02/17/2015 FERRELLGAS MANSFIELD OIL CO 02/17/2015 WILLIE MCCRAY 02/17/2015 SUBURBAN SPORTSWEAR 02/17/2015 UNIQUE PAVING MATERIALS CORP 02/17/2015 UNIQUE PAVING MATERIALS CORP 02/17/2015 ASSOC OF MN BLDG OFFICIALS 02/17/2015 CINTAS CORPORATION #470 02/17/2015 DAVIS LOCK & SAFE 02/17/2015 ALPHA VIDEO & AUDIO INC 02/17/2015 UNIQUE PAVING MATERIALS CORP 02/17/2015 UNIQUE PAVING MATERIALS CORP 02/17/2015 UNIQUE PAVING MATERIALS CORP 02/17/2015 HEALTHEAST VEHICLE SERVICES 02/17/2015 LENG HER 02/17/2015 M S S A 02/17/2015 HEALTHEAST VEHICLE SERVICES 02/17/2015 HEALTHEAST VEHICLE SERVICES 02/17/2015 NORTH SUBURBAN ACCESS CORP 02/17/2015 ONE TIME VENDOR 02/17/2015 ONE TIME VENDOR 02/17/2015 MN BOARD OF PEACE OFFICER 02/17/2015 MN CHAPTER IAAI 02/17/2015 MN VOLLEYBALL HEADQUARTERS 02/17/2015 ST PAUL, CITY OF 02/17/2015 TERRA GENERAL CONTRACTORS 02/17/2015 UPPER MIDWEST COMM POLICING 02/17/2015 ONE TIME VENDOR 02/17/2015 ONE TIME VENDOR 02/17/2015 ONE TIME VENDOR 02/17/2015 YALE MECHANICAL LLC 02/17/2015 YALE MECHANICAL LLC 02/17/2015 YALE MECHANICAL LLC G1, Attachments Packet Page Number 25 of 127 Settlement Date Payee Description Amount 2/9/2015 MN State Treasurer Drivers License/Deputy Registrar 49,772.88 2/10/2015 MN State Treasurer Drivers License/Deputy Registrar 39,151.23 2/11/2015 MN State Treasurer Drivers License/Deputy Registrar 56,150.07 2/12/2015 MN State Treasurer Drivers License/Deputy Registrar 37,147.38 2/13/2015 MN State Treasurer Drivers License/Deputy Registrar 70,726.24 2/13/2015 MN Dept of Natural Resources DNR electronic licenses 1,069.00 2/13/2015 US Bank VISA One Card*Purchasing card items 28,203.11 2/13/2015 Optum Health DCRP & Flex plan payments 324.48 2/13/2015 ICMA (Vantagepointe)Deferred Compensation 3,939.89 286,484.28 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachments Packet Page Number 26 of 127 Transaction Date Posting Date Merchant Name Transaction Amount Name 01/30/2015 02/02/2015 GOVERNMENT FINANCE $425.00 GAYLE BAUMAN 01/25/2015 01/26/2015 AMAZON MKTPLACE PMTS $42.84 CHAD BERGO 01/30/2015 02/02/2015 AMAZON MKTPLACE PMTS ($15.60)CHAD BERGO 01/31/2015 02/02/2015 STONE MOUNTAIN PET LODG $304.29 BRIAN BIERDEMAN 02/04/2015 02/05/2015 BLUE RIBBON BAIT #1 $12.30 OAKLEY BIESANZ 01/30/2015 02/02/2015 USA PICKLEBALL $171.00 NEIL BRENEMAN 02/04/2015 02/05/2015 TARGET 00011858 $14.81 NEIL BRENEMAN 02/04/2015 02/05/2015 MICHAELS STORES 2744 $13.00 NEIL BRENEMAN 01/26/2015 01/27/2015 CUB FOODS #1599 $385.00 SARAH BURLINGAME 01/22/2015 01/26/2015 THE HOME DEPOT 2801 ($8.38)SCOTT CHRISTENSON 02/04/2015 02/05/2015 G&K SERVICES AR $593.59 SCOTT CHRISTENSON 02/04/2015 02/06/2015 COIT SERVICES BLOOMINGTON $125.00 SCOTT CHRISTENSON 02/04/2015 02/05/2015 U OF M CCE NONCREDIT $185.00 LUANNE CORTESI 02/02/2015 02/03/2015 PET360 *PETFOODDIRECT $170.78 CHARLES DEAVER 02/04/2015 02/05/2015 G&K SERVICES AR $27.16 CHARLES DEAVER 01/23/2015 01/26/2015 THE HOME DEPOT 2801 $34.83 TOM DOUGLASS 01/23/2015 01/26/2015 WW GRAINGER $119.59 TOM DOUGLASS 01/26/2015 01/27/2015 HENRIKSEN ACE HARDWARE $15.78 TOM DOUGLASS 01/26/2015 01/28/2015 THE HOME DEPOT 2801 $29.94 TOM DOUGLASS 01/28/2015 01/28/2015 AMZ*MNYGROUP6125672813 $128.00 TOM DOUGLASS 01/28/2015 01/29/2015 US PLASTICS/NEATLY SMART $244.01 TOM DOUGLASS 01/30/2015 02/02/2015 HENRIKSEN ACE HARDWARE $14.39 TOM DOUGLASS 01/30/2015 02/02/2015 HENRIKSEN ACE HARDWARE $4.30 TOM DOUGLASS 01/30/2015 02/02/2015 THE HOME DEPOT 2801 $33.93 TOM DOUGLASS 01/30/2015 02/02/2015 COMMERCIAL POOL & SPA SUP $115.22 TOM DOUGLASS 01/30/2015 02/03/2015 JL HONBERGER $253.49 TOM DOUGLASS 02/04/2015 02/05/2015 NUCO2 $78.88 TOM DOUGLASS 02/04/2015 02/05/2015 NUCO2 $159.41 TOM DOUGLASS 02/04/2015 02/05/2015 NUCO2 $209.05 TOM DOUGLASS 02/04/2015 02/05/2015 NUCO2 $210.92 TOM DOUGLASS 02/04/2015 02/05/2015 NUCO2 $255.77 TOM DOUGLASS 01/23/2015 01/26/2015 A-1 LAUNDRY $86.50 MICHAEL DUGAS 01/26/2015 01/28/2015 OFFICE DEPOT #1090 $244.98 CHRISTINE EVANS 01/26/2015 01/28/2015 OFFICE DEPOT #1090 $83.94 CHRISTINE EVANS 01/30/2015 02/02/2015 OFFICE DEPOT #1090 ($10.47)CHRISTINE EVANS 01/30/2015 02/02/2015 OFFICE DEPOT #1090 $90.33 CHRISTINE EVANS 01/30/2015 02/02/2015 CUB FOODS #1599 $10.70 PAUL E EVERSON 01/23/2015 01/26/2015 DAVIS LOCK & SAFE $15.00 MYCHAL FOWLDS 01/23/2015 01/26/2015 BEST BUY 00000075 $107.10 MYCHAL FOWLDS 01/27/2015 01/28/2015 DRI*IMTOO DVD AUDIO $21.37 MYCHAL FOWLDS 01/27/2015 01/28/2015 MENARDS MAPLEWOOD $8.56 MYCHAL FOWLDS 01/29/2015 01/30/2015 DAVIS LOCK & SAFE $15.00 MYCHAL FOWLDS 02/02/2015 02/03/2015 PAYFLOW/PAYPAL $59.95 MYCHAL FOWLDS 02/03/2015 02/04/2015 B&H PHOTO, 800-606-6969 $209.95 MYCHAL FOWLDS 01/24/2015 01/26/2015 IDU*INSIGHT PUBLIC SEC $39.15 NICK FRANZEN 01/28/2015 01/29/2015 IDU*INSIGHT PUBLIC SEC $1,223.80 NICK FRANZEN 01/27/2015 01/29/2015 DSW $41.96 DEREK FRITZE 01/27/2015 01/29/2015 BURLNGTON STORES143 $76.02 DEREK FRITZE 01/29/2015 01/30/2015 NFPA NATL FIRE PROTECT $1,255.50 CLARENCE GERVAIS 02/02/2015 02/03/2015 IN *BECKER FIRE & SAFETY $91.00 CLARENCE GERVAIS 02/03/2015 02/04/2015 JOANN ETC #1902 $3.79 JAN GREW HAYMAN 01/26/2015 01/27/2015 HENRIKSEN ACE HARDWARE $164.95 MILES HAMRE 01/29/2015 01/30/2015 HENRIKSEN ACE HARDWARE $25.25 MILES HAMRE 02/03/2015 02/04/2015 HENRIKSEN ACE HARDWARE $6.00 MILES HAMRE 01/28/2015 01/30/2015 STREICHER'S MPLS $30.00 TIMOTHY HAWKINSON JR. 02/02/2015 02/03/2015 ALTAI BRANDS $88.00 STEVEN HIEBERT G1, Attachments Packet Page Number 27 of 127 02/03/2015 02/04/2015 ALTAI BRANDS ($88.00)STEVEN HIEBERT 01/22/2015 01/26/2015 NORTHERN TOOL EQUIP-MN $9.98 GARY HINNENKAMP 01/26/2015 01/28/2015 HOULE S FARM, GARDEN & PE $44.40 GARY HINNENKAMP 01/28/2015 01/30/2015 OPENTIP.COM,ATAFA.COM $116.75 RON HORWATH 01/29/2015 02/02/2015 DOLRTREE 3150 00031500 $10.71 RON HORWATH 01/30/2015 01/30/2015 TARGET.COM *$107.11 RON HORWATH 01/30/2015 02/02/2015 TOYSRUS-BABIESRUS $21.41 RON HORWATH 02/01/2015 02/02/2015 WEDDINGPAGES INC $335.84 RON HORWATH 01/27/2015 01/29/2015 CANSTOCKPHOTO COM $39.00 ANN HUTCHINSON 01/28/2015 01/30/2015 THE HOME DEPOT 2801 $79.66 DAVID JAHN 01/28/2015 01/29/2015 HENRIKSEN ACE HARDWARE $19.13 KEVIN JOHNSON 01/23/2015 01/26/2015 CUB FOODS #1599 $30.87 LOIS KNUTSON 01/27/2015 01/29/2015 HONEYBAKED HAM 2527 $133.57 LOIS KNUTSON 01/29/2015 01/30/2015 FIRST SHRED $94.60 LOIS KNUTSON 02/05/2015 02/06/2015 PIONEER PRESS SUBSCRIPTI $260.00 LOIS KNUTSON 01/23/2015 01/26/2015 DRI*WWW.ELEMENT5.INFO $42.80 JASON KREGER 01/29/2015 01/30/2015 WWW.NEWEGG.COM $14.97 JASON KREGER 02/04/2015 02/05/2015 FULCRUM BIOMETRICS LLC $134.46 JASON KREGER 02/05/2015 02/06/2015 WWW.NEWEGG.COM $14.99 JASON KREGER 01/28/2015 01/29/2015 CVS/PHARMACY #01751 $32.09 NICHOLAS KREKELER 01/26/2015 01/27/2015 IN *LRG TECHNOLOGIES INC $150.00 DAVID KVAM 01/27/2015 01/28/2015 CUB FOODS #1599 $9.98 DAVID KVAM 01/27/2015 01/28/2015 UNIFORMS UNLIMITED INC.$162.00 DAVID KVAM 01/29/2015 01/30/2015 CUB FOODS #1599 $17.98 DAVID KVAM 02/05/2015 02/06/2015 HE MEDICAL TRANSPORT $717.60 DAVID KVAM 02/05/2015 02/06/2015 UNIFORMS UNLIMITED INC.$9.99 TODD LANGNER 01/26/2015 01/28/2015 ASPEN MILLS INC.$93.00 STEVE LUKIN 01/26/2015 01/28/2015 ASPEN MILLS INC.$6.35 STEVE LUKIN 01/28/2015 01/30/2015 NM CLEAN 1 $7.00 STEVE LUKIN 01/30/2015 02/02/2015 MN STATE FIRE CHIEFS ASSO $321.00 STEVE LUKIN 02/02/2015 02/02/2015 COMCAST CABLE COMM $2.25 STEVE LUKIN 02/04/2015 02/04/2015 AIRGASS NORTH $19.56 STEVE LUKIN 01/27/2015 01/29/2015 BOUND TREE MEDICAL LLC $864.09 MICHAEL MONDOR 02/03/2015 02/05/2015 KEEPRS INC 2 $193.57 MARIA MULVIHILL 01/26/2015 01/27/2015 UNIFORMS UNLIMITED INC.$126.49 MICHAEL NYE 01/29/2015 01/30/2015 UNIFORMS UNLIMITED INC.$50.50 MICHAEL NYE 02/03/2015 02/04/2015 UNIFORMS UNLIMITED INC.$7.20 MICHAEL NYE 01/28/2015 02/02/2015 AR 500 ARMOR $588.99 PARKER OLDING 01/29/2015 01/30/2015 UNIFORMS UNLIMITED INC.$123.30 JULIE OLSON 01/29/2015 01/30/2015 UNIFORMS UNLIMITED INC.$17.49 JULIE OLSON 01/27/2015 01/29/2015 OFFICE DEPOT #1090 $193.10 MARY KAY PALANK 02/04/2015 02/06/2015 OFFICE DEPOT #1090 $76.92 MARY KAY PALANK 02/04/2015 02/06/2015 OFFICE DEPOT #1079 $22.86 MARY KAY PALANK 01/23/2015 01/26/2015 FASTENAL COMPANY01 $26.30 STEVEN PRIEM 01/23/2015 01/26/2015 FACTORY MTR PTS #1 $20.43 STEVEN PRIEM 01/23/2015 01/26/2015 NAPA STORE 3279016 $8.49 STEVEN PRIEM 01/23/2015 01/26/2015 AN FORD WHITE BEAR LAK $75.71 STEVEN PRIEM 01/26/2015 01/27/2015 FACTORY MTR PTS #1 $439.62 STEVEN PRIEM 01/26/2015 01/27/2015 AN FORD WHITE BEAR LAK $29.39 STEVEN PRIEM 01/26/2015 01/27/2015 POLAR CHEVROLET MAZDA $32.61 STEVEN PRIEM 01/26/2015 01/28/2015 WHEELCO BRAKE &SUPPLY $43.65 STEVEN PRIEM 01/27/2015 01/28/2015 POMP'S TIRE #021 $1,423.69 STEVEN PRIEM 01/27/2015 01/28/2015 POMP'S TIRE #021 $108.31 STEVEN PRIEM 01/27/2015 01/28/2015 AUTO PLUS LITTLE CANADA $132.67 STEVEN PRIEM 01/27/2015 01/29/2015 ZIEGLER INC COLUMBUS $173.08 STEVEN PRIEM 01/29/2015 01/30/2015 AN FORD WHITE BEAR LAK $21.73 STEVEN PRIEM 01/29/2015 02/02/2015 H AND L MESABI COMPANY $706.20 STEVEN PRIEM G1, Attachments Packet Page Number 28 of 127 01/30/2015 02/02/2015 AN FORD WHITE BEAR LAK $1,159.75 STEVEN PRIEM 02/02/2015 02/03/2015 AN FORD WHITE BEAR LAK $24.87 STEVEN PRIEM 02/02/2015 02/04/2015 TRI-STATE BOBCAT $250.57 STEVEN PRIEM 02/03/2015 02/04/2015 FACTORY MTR PTS #1 ($17.50)STEVEN PRIEM 02/03/2015 02/04/2015 POMP'S TIRE #021 $137.85 STEVEN PRIEM 02/03/2015 02/04/2015 AUTO PLUS LITTLE CANADA $115.90 STEVEN PRIEM 02/03/2015 02/04/2015 AUTO PLUS LITTLE CANADA $4.77 STEVEN PRIEM 02/04/2015 02/05/2015 AN FORD WHITE BEAR LAK $103.69 STEVEN PRIEM 01/27/2015 01/29/2015 THE HOME DEPOT 2801 $243.61 KELLY PRINS 02/03/2015 02/05/2015 THE HOME DEPOT 2801 $11.97 KELLY PRINS 01/26/2015 01/27/2015 HILLYARD INC MINNEAPOLIS $731.23 MICHAEL REILLY 01/30/2015 02/02/2015 HILLYARD INC MINNEAPOLIS $988.51 MICHAEL REILLY 01/26/2015 01/27/2015 ORTHOTECH SPORTS MEDICAL $279.00 LORI RESENDIZ 01/28/2015 01/29/2015 ELIVATE $218.27 LORI RESENDIZ 01/29/2015 01/30/2015 CVS/PHARMACY #01751 $4.27 LORI RESENDIZ 01/29/2015 01/30/2015 MENARDS MAPLEWOOD $24.98 LORI RESENDIZ 01/29/2015 02/02/2015 APPOINTMENT-PLUS/STORMSOU $39.00 LORI RESENDIZ 01/23/2015 01/26/2015 OFFICE DEPOT #1090 $121.98 AUDRA ROBBINS 01/27/2015 01/29/2015 OFFICE DEPOT #1090 $9.99 AUDRA ROBBINS 01/22/2015 01/26/2015 THE HOME DEPOT 2801 $28.50 ROBERT RUNNING 01/23/2015 01/26/2015 THE HOME DEPOT 2801 ($1.70)ROBERT RUNNING 01/23/2015 01/26/2015 THE HOME DEPOT 2801 $22.67 ROBERT RUNNING 01/26/2015 01/27/2015 AMAZON MKTPLACE PMTS $51.94 ROBERT RUNNING 01/23/2015 01/27/2015 PAKOR, INC.$446.86 DEB SCHMIDT 01/28/2015 01/29/2015 PAYPAL *MERRIARTIST $38.40 DEB SCHMIDT 01/29/2015 02/02/2015 OFFICE DEPOT #1090 $23.05 DEB SCHMIDT 01/30/2015 02/02/2015 OFFICE DEPOT #1127 $41.99 DEB SCHMIDT 01/30/2015 02/02/2015 INTERNATIONAL INSTITUTE O $575.00 DEB SCHMIDT 02/03/2015 02/05/2015 OFFICE DEPOT #1090 $65.42 DEB SCHMIDT 02/05/2015 02/06/2015 LILLIE SUBURBAN NEWSPAPER $351.00 DEB SCHMIDT 01/30/2015 02/02/2015 GOTOCITRIX.COM $20.36 PAUL SCHNELL 02/05/2015 02/06/2015 PAYPAL *MINNESOTACH $375.00 PAUL SCHNELL 01/27/2015 01/29/2015 USA MOBILITY WIRELE $16.10 SCOTT SCHULTZ 01/28/2015 01/29/2015 FLEXIBLE PIPE TOOL COMPAN $165.70 SCOTT SCHULTZ 02/03/2015 02/05/2015 ON SITE SANITATION INC $114.00 SCOTT SCHULTZ 02/04/2015 02/05/2015 G&K SERVICES AR $903.67 SCOTT SCHULTZ 01/29/2015 02/02/2015 ACE OF SALES $20.00 CAITLIN SHERRILL 02/01/2015 02/02/2015 WELCOME WAGON $138.00 CAITLIN SHERRILL 01/23/2015 01/26/2015 U.S. DIARY $598.48 MICHAEL SHORTREED 01/24/2015 01/26/2015 WIRELESS TOYBOX - MAPL $53.80 MICHAEL SHORTREED 01/25/2015 01/26/2015 MICHAELS STORES 2744 $32.13 MICHAEL SHORTREED 01/26/2015 01/27/2015 MAGNETFOREN USA $550.00 MICHAEL SHORTREED 02/02/2015 02/02/2015 COMCAST CABLE COMM $73.82 MICHAEL SHORTREED 02/02/2015 02/03/2015 ALTAI BRANDS $88.00 MICHAEL SHORTREED 02/05/2015 02/06/2015 THOMSON WEST*TCD $321.41 MICHAEL SHORTREED 02/04/2015 02/05/2015 U OF M CCE NONCREDIT $95.00 CHRISTINE SOUTTER 02/03/2015 02/04/2015 GANDER MOUNTAIN $40.29 BRIAN TAUZELL 02/01/2015 02/02/2015 KOHL'S #0179 ($54.29)PAUL THEISEN 02/01/2015 02/02/2015 KOHL'S #0179 $95.99 PAUL THEISEN 01/27/2015 01/28/2015 CUB FOODS #1599 $1.92 PAUL THIENES 02/05/2015 02/06/2015 U OF M CCE NONCREDIT $100.00 MICHAEL THOMPSON 01/28/2015 01/29/2015 USPS 26833800033400730 $39.34 KAREN WACHAL 01/23/2015 01/26/2015 ACT*ATOM $950.00 TAMMY WYLIE 01/28/2015 01/29/2015 FIRSTAIDCPR $53.32 TAMMY WYLIE 01/29/2015 01/29/2015 ULINE *SHIP SUPPLIES $65.81 TAMMY WYLIE 01/30/2015 01/30/2015 AMAZON.COM $18.20 TAMMY WYLIE 01/30/2015 02/02/2015 AMAZON MKTPLACE PMTS $6.30 TAMMY WYLIE G1, Attachments Packet Page Number 29 of 127 01/30/2015 02/02/2015 AMAZON MKTPLACE PMTS $14.95 TAMMY WYLIE 02/04/2015 02/05/2015 L A POLICE GEAR INC $37.72 KAO XIONG 01/28/2015 01/29/2015 DALCO ENTERPRISES, INC $192.70 SUSAN ZWIEG 01/29/2015 01/30/2015 RELIABLE $151.49 SUSAN ZWIEG 01/29/2015 02/02/2015 RELIABLE $8.99 SUSAN ZWIEG $28,203.11 G1, Attachments Packet Page Number 30 of 127 CHECK #CHECK DATE EMPLOYEE NAME 02/13/15 CARDINAL, ROBERT 430.99 02/13/15 JUENEMANN, KATHLEEN 430.99 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 02/13/15 ABRAMS, MARYLEE 430.99 02/13/15 COLEMAN, MELINDA 5,773.89 02/13/15 KNUTSON, LOIS 2,397.05 02/13/15 KOPPEN, MARVIN 430.99 02/13/15 SLAWIK, NORA 489.68 02/13/15 BURLINGAME, SARAH 2,334.10 02/13/15 RAMEAUX, THERESE 3,192.51 02/13/15 CHRISTENSON, SCOTT 2,067.09 02/13/15 JAHN, DAVID 2,469.67 02/13/15 ANDERSON, CAROLE 2,906.12 02/13/15 DEBILZAN, JUDY 2,214.78 02/13/15 BAUMAN, GAYLE 5,052.91 02/13/15 OSWALD, BRENDA 1,905.05 02/13/15 RUEB, JOSEPH 2,999.40 02/13/15 ARNOLD, AJLA 2,252.94 02/13/15 JACKSON, MARY 2,216.99 02/13/15 KELSEY, CONNIE 2,705.98 02/13/15 SCHMIDT, DEBORAH 3,158.62 02/13/15 SPANGLER, EDNA 1,413.78 02/13/15 BEGGS, REGAN 852.40 02/13/15 HAAG, KAREN 4,742.41 02/13/15 MECHELKE, SHERRIE 1,233.54 02/13/15 MOY, PAMELA 1,713.58 02/13/15 CRAWFORD, LEIGH 1,852.37 02/13/15 LARSON, MICHELLE 1,981.98 02/13/15 VITT, SANDRA 1,261.33 02/13/15 WEAVER, KRISTINE 2,457.18 02/13/15 OSTER, ANDREA 1,988.62 02/13/15 RICHTER, CHARLENE 1,309.33 02/13/15 PALANK, MARY 1,988.62 02/13/15 SCHNELL, PAUL 5,033.64 02/13/15 CORCORAN, THERESA 1,984.20 02/13/15 KVAM, DAVID 4,390.72 02/13/15 WYLIE, TAMMY 841.31 02/13/15 ZAPPA, ANDREW 792.72 02/13/15 SHORTREED, MICHAEL 4,266.70 02/13/15 THOMFORDE, FAITH 1,717.97 02/13/15 BAKKE, LONN 3,287.93 02/13/15 BARTZ, PAUL 3,287.93 02/13/15 ABEL, CLINT 3,064.41 02/13/15 ALDRIDGE, MARK 3,235.71 G1, Attachments Packet Page Number 31 of 127 02/13/15 BIERDEMAN, BRIAN 3,709.43 02/13/15 BUSACK, DANIEL 3,739.44 02/13/15 BELDE, STANLEY 3,120.51 02/13/15 BENJAMIN, MARKESE 3,389.52 02/13/15 DEMULLING, JOSEPH 3,321.54 02/13/15 DUGAS, MICHAEL 4,602.00 02/13/15 CARNES, JOHN 2,559.99 02/13/15 CROTTY, KERRY 3,908.02 02/13/15 FORSYTHE, MARCUS 2,941.86 02/13/15 FRITZE, DEREK 3,109.27 02/13/15 ERICKSON, VIRGINIA 3,315.98 02/13/15 FISHER, CASSANDRA 1,540.03 02/13/15 HER, PHENG 3,267.30 02/13/15 HIEBERT, STEVEN 3,120.51 02/13/15 GABRIEL, ANTHONY 3,390.80 02/13/15 HAWKINSON JR, TIMOTHY 2,941.86 02/13/15 JASKOWIAK, AMANDA 480.00 02/13/15 JOHNSON, KEVIN 3,808.10 02/13/15 HOEMKE, MICHAEL 2,553.00 02/13/15 HOFMEISTER, TIMOTHY 496.00 02/13/15 KROLL, BRETT 3,290.61 02/13/15 LANGNER, SCOTT 3,003.03 02/13/15 KONG, TOMMY 3,135.29 02/13/15 KREKELER, NICHOLAS 988.52 02/13/15 MARINO, JASON 3,488.54 02/13/15 MARTIN, JERROLD 3,481.95 02/13/15 LANGNER, TODD 3,432.53 02/13/15 LYNCH, KATHERINE 3,109.27 02/13/15 MICHELETTI, BRIAN 3,295.97 02/13/15 MULVIHILL, MARIA 2,280.97 02/13/15 MCCARTY, GLEN 3,231.82 02/13/15 METRY, ALESIA 3,231.82 02/13/15 OLSON, JULIE 3,120.96 02/13/15 PARKER, JAMES 2,941.86 02/13/15 NYE, MICHAEL 3,602.11 02/13/15 OLDING, PARKER 2,511.15 02/13/15 SLATER, BENJAMIN 2,532.35 02/13/15 STEINER, JOSEPH 3,335.40 02/13/15 REZNY, BRADLEY 3,396.22 02/13/15 SCHOEN, ZACHARY 3,076.40 02/13/15 THEISEN, PAUL 3,170.45 02/13/15 THIENES, PAUL 3,602.11 02/13/15 SYPNIEWSKI, WILLIAM 3,556.98 02/13/15 TAUZELL, BRIAN 3,064.08 02/13/15 XIONG, KAO 3,064.41 02/13/15 ANDERSON, BRIAN 365.70 02/13/15 VANG, PAM 480.00 02/13/15 WENZEL, JAY 3,234.44 02/13/15 BEITLER, NATHAN 750.30 02/13/15 BOURQUIN, RON 1,092.66 02/13/15 BASSETT, BRENT 129.26 02/13/15 BAUMAN, ANDREW 3,684.51 02/13/15 CAPISTRANT, JACOB 280.58 G1, Attachments Packet Page Number 32 of 127 02/13/15 CONCHA, DANIEL 441.35 02/13/15 COREY, ROBERT 447.68 02/13/15 CAPISTRANT, JOHN 610.48 02/13/15 DABRUZZI, THOMAS 3,221.75 02/13/15 DAWSON, RICHARD 2,873.18 02/13/15 CRAWFORD - JR, RAYMOND 3,820.73 02/13/15 CRUMMY, CHARLES 261.67 02/13/15 HALE, JOSEPH 441.30 02/13/15 HALWEG, JODI 3,676.65 02/13/15 EVERSON, PAUL 3,500.78 02/13/15 HAGEN, MICHAEL 384.62 02/13/15 IMM, TRACY 141.88 02/13/15 JANSEN, CHAD 479.20 02/13/15 HAWTHORNE, ROCHELLE 3,836.67 02/13/15 HUTCHINSON, JAMES 588.41 02/13/15 KARRAS, JAMIE 674.65 02/13/15 KERSKA, JOSEPH 1,554.23 02/13/15 JUREK, GREGORY 532.78 02/13/15 KANE, ROBERT 529.58 02/13/15 LINDER, TIMOTHY 3,762.65 02/13/15 LOCHEN, MICHAEL 348.83 02/13/15 KONDER, RONALD 422.45 02/13/15 KUBAT, ERIC 4,944.17 02/13/15 MONDOR, MICHAEL 3,731.87 02/13/15 MONSON, PETER 517.03 02/13/15 MILLER, LADD 507.51 02/13/15 MILLER, NICHOLAS 466.60 02/13/15 NOWICKI, PAUL 832.30 02/13/15 OLSON, JAMES 3,453.69 02/13/15 NIELSEN, KENNETH 735.56 02/13/15 NOVAK, JEROME 4,113.65 02/13/15 PACHECO, ALPHONSE 794.45 02/13/15 PARROW, JOSHUA 611.61 02/13/15 O'NEILL, KEVIN 807.05 02/13/15 OPHEIM, JOHN 500.16 02/13/15 POWERS, KENNETH 296.33 02/13/15 RAINEY, JAMES 788.15 02/13/15 PETERSON, MARK 676.66 02/13/15 PETERSON, ROBERT 3,177.12 02/13/15 RICE, CHRISTOPHER 901.63 02/13/15 RODDY, BRETT 201.77 02/13/15 RANGEL, DERRICK 447.65 02/13/15 RANK, PAUL 800.76 02/13/15 STREFF, MICHAEL 3,323.63 02/13/15 SVENDSEN, RONALD 3,603.49 02/13/15 RODRIGUEZ, ROBERTO 441.35 02/13/15 SEDLACEK, JEFFREY 5,070.15 02/13/15 LUKIN, STEVEN 4,815.66 02/13/15 ZWIEG, SUSAN 1,177.08 02/13/15 TROXEL, REID 895.34 02/13/15 GERVAIS-JR, CLARENCE 4,157.26 02/13/15 CORTESI, LUANNE 1,981.97 02/13/15 SINDT, ANDREA 2,480.20 G1, Attachments Packet Page Number 33 of 127 02/13/15 BRINK, TROY 2,763.84 02/13/15 BUCKLEY, BRENT 3,168.81 02/13/15 JONES, DONALD 2,328.45 02/13/15 MEISSNER, BRENT 2,323.58 02/13/15 DEBILZAN, THOMAS 2,328.45 02/13/15 EDGE, DOUGLAS 2,341.04 02/13/15 RUIZ, RICARDO 1,906.64 02/13/15 RUNNING, ROBERT 2,597.92 02/13/15 NAGEL, BRYAN 3,702.80 02/13/15 OSWALD, ERICK 2,440.31 02/13/15 DUCHARME, JOHN 2,859.02 02/13/15 ENGSTROM, ANDREW 2,852.37 02/13/15 TEVLIN, TODD 2,238.77 02/13/15 BURLINGAME, NATHAN 2,415.20 02/13/15 LOVE, STEVEN 3,852.46 02/13/15 THOMPSON, MICHAEL 4,983.36 02/13/15 JAROSCH, JONATHAN 3,132.37 02/13/15 LINDBLOM, RANDAL 2,859.04 02/13/15 KONEWKO, DUWAYNE 4,803.18 02/13/15 HAMRE, MILES 1,849.69 02/13/15 ZIEMAN, SCOTT 160.00 02/13/15 JANASZAK, MEGHAN 1,801.17 02/13/15 NAUGHTON, JOHN 2,279.75 02/13/15 NORDQUIST, RICHARD 2,284.18 02/13/15 HAYS, TAMARA 1,840.06 02/13/15 HINNENKAMP, GARY 2,506.69 02/13/15 DEAVER, CHARLES 1,006.74 02/13/15 GERNES, CAROLE 535.50 02/13/15 ORE, JORDAN 1,795.64 02/13/15 BIESANZ, OAKLEY 2,262.21 02/13/15 SOUTTER, CHRISTINE 552.50 02/13/15 WACHAL, KAREN 955.99 02/13/15 HAYMAN, JANET 946.22 02/13/15 HUTCHINSON, ANN 2,762.97 02/13/15 YOUNG, TAMELA 2,142.77 02/13/15 FINWALL, SHANN 3,369.18 02/13/15 GAYNOR, VIRGINIA 3,383.30 02/13/15 KROLL, LISA 2,000.97 02/13/15 CARVER, NICHOLAS 3,810.34 02/13/15 SWAN, DAVID 2,882.77 02/13/15 MARTIN, MICHAEL 2,937.17 02/13/15 BRASH, JASON 2,773.97 02/13/15 WELLENS, MOLLY 2,227.09 02/13/15 ABRAHAMSON, AMANDA 115.50 02/13/15 SWANSON, CHRIS 1,825.17 02/13/15 WEIDNER, JAMES 1,600.00 02/13/15 BRENEMAN, NEIL 2,483.78 02/13/15 CHUHEL, KAYLA 76.50 02/13/15 AYD, GWEN 174.25 02/13/15 BJORK, BRANDON 302.50 02/13/15 DIEZ, ANTONIO 75.00 02/13/15 CLINE, ABBY 294.00 02/13/15 DIAZ, JACQUEZ 48.00 G1, Attachments Packet Page Number 34 of 127 02/13/15 GORACKI, GERALD 318.25 02/13/15 LAMB, JIM 73.50 02/13/15 MCKANE, COLLIN 99.00 02/13/15 KONG, KATELYNE 156.75 02/13/15 KUSTERMAN, KEVIN 115.50 02/13/15 RASMUSSEN, BRADLEY 48.00 02/13/15 ROBBINS, AUDRA 3,473.33 02/13/15 MURRAY, LYNDSAY 144.00 02/13/15 PIEPER, THEODORE 108.00 02/13/15 SALINAS, DANIEL 48.00 02/13/15 SCHALLER, SAM 168.00 02/13/15 ROBBINS, CAMDEN 425.00 02/13/15 RUSS, KAYLA 178.50 02/13/15 VUKICH, CANDACE 555.50 02/13/15 WISTL, MARK 127.50 02/13/15 TAYLOR, JAMES 3,307.30 02/13/15 THIELMAN, RICHARD 65.00 02/13/15 HAAG, MARK 2,472.21 02/13/15 SCHULTZ, SCOTT 3,626.97 02/13/15 XIONG, BLONG 120.00 02/13/15 ADAMS, DAVID 2,209.28 02/13/15 HOFMEISTER, MARY 1,466.81 02/13/15 KELLEY, CAITLIN 2,079.41 02/13/15 WILBER, JEFFREY 1,774.26 02/13/15 EVANS, CHRISTINE 2,009.67 02/13/15 PELOQUIN, PENNYE 691.53 02/13/15 RUZICHKA, JANICE 267.50 02/13/15 KULHANEK-DIONNE, ANN 689.01 02/13/15 MILLER, KAREN 332.50 02/13/15 ST SAUVER, CRAIG 370.51 02/13/15 WISTL, MOLLY 513.65 02/13/15 SKRYPEK, JOSHUA 717.75 02/13/15 SMITH, CORTNEY 289.76 02/13/15 BAETZOLD, CLAIRE 25.65 02/13/15 BAUDE, JANE 41.00 02/13/15 AKEY, SHELLEY 82.14 02/13/15 ANDERSON, JOSHUA 717.50 02/13/15 BERGLUND, ERIK 45.10 02/13/15 BESTER, MICHAEL 151.14 02/13/15 BAUDE, SARAH 79.68 02/13/15 BEAR, AMANDA 168.00 02/13/15 CLARK, PAMELA 84.15 02/13/15 CRANDALL, ALYSSA 148.62 02/13/15 BUCKLEY, BRITTANY 624.24 02/13/15 BUTLER, ANGELA 91.25 02/13/15 DRECHSEL, HEIDI 15.23 02/13/15 DUCHARME, DANIELLE 214.25 02/13/15 CRANDALL, KRISTA 89.62 02/13/15 DEMPSEY, BETH 408.00 02/13/15 EPLAND, PETER 36.00 02/13/15 ERICKSON-CLARK, CAROL 37.50 02/13/15 EKSTRAND, DANIEL 147.43 02/13/15 EKSTRAND, TAMERA 16.50 G1, Attachments Packet Page Number 35 of 127 02/13/15 FREDRICKS, MARTHA 36.00 02/13/15 GRAY, MEGAN 372.65 02/13/15 FARRELL, DANIEL 199.04 02/13/15 FONTAINE, KIM 911.25 02/13/15 GUSTAFSON, BRENDA 470.00 02/13/15 HAASCH, ANGELA 66.50 02/13/15 GRAY, SOPHIE 69.60 02/13/15 GRUENHAGEN, LINDA 320.64 02/13/15 HASSAN, KIANA 26.38 02/13/15 HODGE, AMY 58.00 02/13/15 HAGSTROM, EMILY 143.70 02/13/15 HANSEN, HANNAH 120.23 02/13/15 HUNTLEY, NATALIE 66.81 02/13/15 IACARELLA-FUDALI, BARBARA 133.50 02/13/15 HOLMBERG, LADONNA 225.50 02/13/15 HORWATH, RONALD 3,149.54 02/13/15 KEMP, MAYA 39.38 02/13/15 KOHLER, ROCHELLE 28.12 02/13/15 JOHNSON, BARBARA 480.45 02/13/15 JOHNSON, MICHELLE 72.56 02/13/15 LAMSON, ELIANA 27.38 02/13/15 LARSON, KIRA 45.00 02/13/15 KOLLER, NINA 227.25 02/13/15 LAMEYER, BRENT 75.60 02/13/15 MASON, AMY 141.75 02/13/15 MCCOMAS, LEAH 140.00 02/13/15 LORENTZEN, CHRISTINE 148.00 02/13/15 LY, RASSACIN 80.00 02/13/15 MILLER, MELISSA 90.50 02/13/15 MONGE, NOAH 56.00 02/13/15 MCCORMACK, HANNAH 20.13 02/13/15 MCKILLOP, AMANDA 214.52 02/13/15 OHS, CYNTHIA 186.00 02/13/15 RANEY, COURTNEY 856.77 02/13/15 MUSKAT, JULIE 235.02 02/13/15 NITZ, CARA 415.51 02/13/15 RESENDIZ, LORI 2,597.77 02/13/15 RICHTER, DANIEL 57.45 02/13/15 REHLING-ANDERSON, LORIE 378.00 02/13/15 RENSTROM, KEVIN 84.00 02/13/15 ROMERO, JENNIFER 23.50 02/13/15 ROSAND, WALKER 76.00 02/13/15 ROETTGER, MOLLY 34.63 02/13/15 ROLLERSON, TERRANCE 45.57 02/13/15 SCHREIER, ROSEMARIE 257.76 02/13/15 SMITH, ANN 166.40 02/13/15 SCHERER, KATHLENE 75.76 02/13/15 SCHMIDT, VICTORIA 72.00 02/13/15 SYME, LAUREN 151.65 02/13/15 TREPANIER, TODD 244.14 02/13/15 SMITH, JEROME 92.50 02/13/15 SMITLEY, SHARON 196.12 02/13/15 TRUONG, CHAU 103.50 G1, Attachments Packet Page Number 36 of 127 9994401 9994414 9994415 9994416 9994417 9994418 9994419 9994420 9994421 9994422 9994423 9994424 02/13/15 EKSTRAND, RYAN 133.26 02/13/15 O'BRIEN, ELIZABETH 86.23 527,564.84 02/13/15 RYAN, NICOLE 24.75 02/13/15 HOLMES, AURORA 36.00 02/13/15 MAFI, ROBERT 36.00 02/13/15 MERRITT, MICHAEL 102.00 02/13/15 BONKO, NICHOLAS 140.00 02/13/15 BRADY, MADYSON 247.50 02/13/15 GREENER, DOUGLAS 103.50 02/13/15 TARR-JR, GUS 55.00 02/13/15 KREGER, JASON 2,353.80 01/29/15 SHORTREED, MICHAEL 2,061.20 02/13/15 ABRAHAMSON, TYLER 126.00 02/13/15 BERGO, CHAD 2,824.09 02/13/15 FOWLDS, MYCHAL 4,189.58 02/13/15 FRANZEN, NICHOLAS 2,988.47 02/13/15 PRIEM, STEVEN 2,518.59 02/13/15 WOEHRLE, MATTHEW 2,294.77 02/13/15 XIONG, BOON 1,616.37 02/13/15 PRINS, KELLY 2,242.03 02/13/15 REILLY, MICHAEL 2,093.87 02/13/15 STEFFEN, MICHAEL 102.00 02/13/15 MAIDMENT, COLIN 669.00 02/13/15 MALONEY, SHAUNA 212.50 02/13/15 NESVACIL, BRENNAN 80.00 02/13/15 INDA, ANTHONY 152.00 02/13/15 KRECH, ELAINE 722.20 02/13/15 LOONEY, RAYJEANIA 164.00 02/13/15 BOWMAN, CHRIS 72.00 02/13/15 CRAWFORD, SHAWN 500.00 02/13/15 DOUGLASS, TOM 1,940.37 02/13/15 TUPY, HEIDE 46.30 02/13/15 BOSLEY, CAROL 141.75 02/13/15 FRANZMEIER, EILEEN 238.01 02/13/15 YANG, JUDY 88.00 02/13/15 BILJAN, MERANDA 29.75 02/13/15 MOSLOSKI, JESSICA 31.88 02/13/15 LANGER, CHELSEA 211.50 02/13/15 LANGER, KAYLYN 180.51 02/13/15 AUSTIN, CATHERINE 136.00 02/13/15 TUPY, MARCUS 96.00 02/13/15 WEIMANN, NICHOLAS 8.00 G1, Attachments Packet Page Number 37 of 127 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer Steven Love, Assistant City Engineer Jon Jarosch, Civil Engineer II DATE: February 11, 2015 SUBJECT: Approval of Resolution Approving Final Payment and Acceptance of Project, 2012 Mill and Overlay Improvements, City Project 11-15 Introduction The council will consider approving the attached resolution approving final payment to the contractor and acceptance of the project. Background On April 9, 2012, the council awarded Hardrives, Inc. a construction contract for roadway improvements in the amount of $2,234,772.18. One change order was approved by Council in the amount of $80,263.73. The revised construction contract total as approved is $2,315,035.91. The final construction cost is $2,282,408.76, which is $32,627.15 below the approved contract amount. Hardrives, Inc. has provided the Consent of Surety to Final Payment, Contractor’s Withholding Affidavits (IC 134s), and Affidavits of Release of Liens to allow for project close out. Budget Impact The current approved budget for the project is $3,194,800. The expenditures fall within the allocated budget. Once all financial transactions have been completed staff will bring back the final financing plan and recommend closure of the project fund in coordination with the Finance Director. Recommendation It is recommended that the city council approve the attached resolution Approving Final Payment and Acceptance of Project for the 2012 Mill and Overlay Improvements, City Project 11-15. Attachments 1. Resolution Approving Final Payment and Acceptance of Project 2. Final Payment Application 3. Location Map G2 Packet Page Number 38 of 127 RESOLUTION APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT CITY PROJECT 11-15 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 11-15, the 2012 Mill and Overlay Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer for the City of Maplewood has determined that the 2012 Mill and Overlay Improvements, City Project 11-15, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. City Project 11-15 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $2,282,408.76. Final payment to Hardrives, Inc., and the release of any retainage or escrow is hereby authorized. Approved this 23rd day of February 2015. G2, Attachment 1 Packet Page Number 39 of 127 Contract: Owner:City of Maplewood, Minnesota Contractor:Hardrives, Inc. Project:2012 Mill and Overlays Application Date:2/2/2015 For Period Ending:2/2/2015 Original Contract Amount: 2,234,772.18$ Contract Amendments: 80,263.73$ Contract Amount to Date: 2,315,035.91$ Total Amount of Work Completed to Date: 2,282,408.76$ Material Stored On-Site but not in Work: -$ Gross Amount Due to Date: 2,282,408.76$ Less 0.00% Retainage -$ Amount Due to Date: 2,282,408.76$ Less Previous Payments: 2,153,035.14$ Total Due This Application: 129,373.61$ I hereby certify that all items and amounts shown are correct for the work completed to date. Contractor: Hardrives, Inc. By:Date: The Work on this project and application for payment have been reviewed and the amount shown is recommended for payment. Engineer: City of Maplewood - Public Works Department By:Date: Approved for Payment Owner: City of Maplewood By:Date: APPLICATION FOR FINAL PAYMENT PAYMENT NO. 7 City Project 11-15, Change Order No. 1 G2, Attachment 2 Packet Page Number 40 of 127 Contract: Owner:City of Maplewood, Minnesota Contractor:Hardrives, Inc. Project:2012 Mill and Overlays Payment Payment Payment Number Cutoff Date App Date Amount 1 6/1/2012 6/6/2012 124,621.68$ 2 6/30/2012 7/3/2012 463,886.24$ 3 7/27/2012 7/30/2012 493,791.92$ 4 9/21/2012 9/26/2012 448,071.72$ 5 1/31/2013 1/31/2013 422,873.86$ 6 9/23/2013 9/23/2013 199,789.72$ 2,153,035.14$ PAYMENT HISTORY City Project 11-15, Change Order No. 1 G2, Attachment 2 Packet Page Number 41 of 127 Contract: City Project 11-15, Change Order No. 1Owner: City of MaplewoodProject 2012 Mill and OverlaysContractor: Hardrives, Inc.Pay Est. #7ITEM NO.DESCRIPTION UNIT2021.501 MOBILIZATION LS1 $33,502.17 $33,502.17 1.000 $33,502.172104.501 REMOVE CONCRETE CURB AND GUTTER LF687 $3.00 $2,061.00 819.00 $2,457.002104.503 REMOVE CONCRETE SIDEWALKSF100 $1.71 $171.002104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT/TRAIL SY624 $3.21 $2,003.04 687.80 $2,207.842104.505 REMOVE BITUMINOUS ROADWAY PAVEMENT (SUBGRADE & CURB REPAIR AREAS) SY2,504 $5.30 $13,271.20 1,933.30 $10,246.492104.513 SAWING BITUMINOUS ROADWAY PAVEMENT FOR PATCHING LF2,089 $2.25 $4,700.25 959.00 $2,157.752104.523 SALVAGE CASTING (ALL TYPES)EACH14 $110.49 $1,546.86 13.00 $1,436.372105.526 SELECT TOPSOIL BORROW, CYCY438 $16.88 $7,393.44 1,070.00 $18,061.602123.610 STREET SWEEPER WITH PICKUP BROOM HOUR61 $123.68 $7,544.48 45.00 $5,565.602211.501 AGGREGATE BASE CLASS 6TON3,138 $8.73 $27,394.74 900.62 $7,862.412232.501 MILL BITUMINOUS SURFACE, 2" DEPTH SY86,254 $0.91 $78,491.14 86,979.00 $79,150.892357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL4,313 $2.30 $9,919.90 7,900.00 $18,170.002360.501 TYPE SPWEB340B WEARING COURSE MIXTURE TON10,262 $66.50 $682,434.97 9,882.75 $657,202.882360.503 TYPE SPWEA240L WEARING COURSE MIXTURE (2,L) 3" THICK DRIVEWAY OR TRAIL SY615 $16.94 $10,418.10 952.60 $16,137.042360.505 TYPE SPNWB330B NON-WEARING COURSE MIXTURE (PATCHING) TON298 $72.50 $21,605.00 586.92 $42,551.702504.602 ADJUST VALVE BOX - ALL TYPES (WATER, GAS, ETC) EACH66 $227.23 $14,997.18 4.00 $908.922506.521 FURNISH & INSTALL R-1678-A FRAME & R-2422-A1 LID FOR STORM SEWER EACH1 $741.76 $741.76 1.00 $741.762506.521 FURNISH & INSTALL R-1678-A FRAME & R-1422-0015 LID FOR SANITARY SEWER EACH13 $741.76 $9,642.88 13.00 $9,642.882506.522 ADJUST FRAME AND RING CASTING (ALL TYPES) EACH89 $368.46 $32,792.94 63.00 $23,212.982521.501 4" CONCRETE SIDEWALKSF131 $10.29 $1,347.99 65.00 $668.852531.501 CONCRETE C&G, DESIGN B612, B618, B624, RIBBON OR TRANSITION LF737 $22.23 $16,383.51 925.00 $20,562.752531.602 PEDESTRIAN CURB RAMPEACH4 $514.30 $2,057.20 1.00 $514.302535.501 BITUMINOUS CURB (MACHINE PLACED - 7 INCH) LF19,463 $4.08 $79,409.04 22,764.61 $92,879.612563.601 TRAFFIC CONTROL LS1 $14,946.76 $14,946.76 1.000 $14,946.762563.602 DYNAMIC SPEED DISPLAY SIGNEACH6 $9,107.35 $54,644.10 6.00 $54,644.102565.602 ADJUST HANDHOLEEACH19 $267.86 $5,089.342565.602 NMC LOOP DETECTOR 6' x 6'EACH3 $750.02 $2,250.06 3.00 $2,250.062573.530 INLET PROTECTION, ALL TYPESEACH107 $75.00 $8,025.00 114.00 $8,550.002573.540 FILTER LOG, TYPE COMPOST LOGLF680 $2.14 $1,455.20 215.00 $460.102575.532 COMM. FERT., ANALYSIS 10-10-10 (AT 300LBS/ACRE) FOR SEEDED AREAS W/ MIX 270 LB423 $0.54 $228.42 565.00 $305.102575.561 HYDRAULIC SOIL STABILIZER, TYPE 8 - BONDED FIBER MATRIX SY6,790 $1.88 $12,765.20 13,628.80 $25,622.142575.608 TURF ESTABLISHMENT w/ SEED MIX 270 (120 LBS/ACRE) LB169 $2.04 $344.76 226.00 $461.042582.501 PAVEMENT MESSAGE (LEFT ARROW) - EPOXY EACH1 $128.57 $128.57 1.00 $128.572582.501 PAVEMENT MESSAGE (RIGHT ARROW) - EPOXY EACH3 $128.57 $385.71 3.00 $385.712582.501 PAVEMENT MESSAGE (ONLY) - EPOXY EACH1 $187.50 $187.50 1.00 $187.502582.502 4" SOLID LINE WHITE - EPOXYLF42,446 $0.27 $11,460.42 42,551.00 $11,488.772582.502 4" SOLID LINE YELLOW - EPOXYLF189 $0.28 $52.92 152.00 $42.562582.502 4" DOUBLE SOLID LINE YELLOW - EPOXY LF20,313 $0.56 $11,375.28 20,420.00 $11,435.202582.502 12" SOLID LINE WHITE - EPOXYLF120 $6.43 $771.60 100.00 $643.002582.502 24" SOLID LINE WHITE - EPOXYLF123 $7.50 $922.50 129.00 $967.502582.502 24" SOLID LINE YELLOW - EPOXYLF30 $5.36 $160.80 18.00 $96.482582.503 CROSSWALK MARKING WHITE - EPOXY SF486$4.07$1,978.02288.00$1,172.16TOTAL:$1,187,001.95$1,179,628.54CONWAY AVENUEPARTICIPATINGESTIMATEDITEM NO.DESCRIPTION UNIT QUANTITY2021.501 MOBILIZATION LS1$15,091.25 $15,091.251.000 $15,091.252104.501 REMOVE CONCRETE CURB AND GUTTER LF2,980$3.00 $8,940.003,576.00 $10,728.002104.503 REMOVE CONCRETE SIDEWALKSF5,384$1.71 $9,206.646,173.00 $10,555.83CONTRACT QUANTITYCONTRACT UNIT PRICECONTRACT EXTENDEDBASE BIDTO-DATE QUANTITYTO-DATE EXTENDEDTO-DATE QUANTITYTO-DATE EXTENDEDCONTRACT UNIT PRICECONTRACT EXTENDEDBID ALTERNATE NO. 1 - CONWAY AVENUECITY PROJECT 11-15, S.A.P. 138-101-014G2, Attachment 2Packet Page Number 42 of 127 2104.505 REMOVE BITUMINOUS ROADWAY PAVEMENT (SUBGRADE & CURB REPAIR AREAS)SY2,232$5.30 $11,829.60465.00$2,464.502104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT/APRONSY130$4.82 $626.60130.00$626.602104.513 SAWING BITUMINOUS ROADWAY PAVEMENT FOR PATCHINGLF4,172$2.25 $9,387.004,246.00$9,553.502105.526 SELECT TOPSOIL BORROW, CYCY62$16.88 $1,046.56161.00$2,717.682123.610 STREET SWEEPER WITH PICKUP BROOMHOUR28$123.68 $3,463.0415.00$1,855.202211.501 AGGREGATE BASE CLASS 6TON1,500$14.73 $22,095.00292.05$4,301.902232.501 MILL BITUMINOUS SURFACE, 2" DEPTHSY32,411$0.81 $26,252.9132,411.00$26,252.912232.501 MILL BITUMINOUS SURFACE, 2" DEPTH (3M ENTRANCE STREETS)SY2,088$1.92 $4,008.962,088.00$4,008.962357.502 BITUMINOUS MATERIAL FOR TACK COATGAL1,725$2.30 $3,967.502,600.00$5,980.002360.501 TYPE SPWEB340B WEARING COURSE MIXTURETON3,880.11$67.50 $261,907.433,880.11$261,907.432360.501 TYPE SPWEB340B WEARING COURSE MIXTURE (3M ENTRANCE STREETS)TON240$75.80 $18,192.00240.00$18,192.002360.505 TYPE SPNWB330B NON-WEARING COURSE MIXTURE (PATCHING)TON27.46$72.50 $1,990.85154.50$11,201.252504.602 ADJUST VALVE BOX - ALL TYPES (WATER, GAS, ETC)EACH3$231.69 $695.073.00$695.072506.521 FURNISH & INSTALL R-1678-A FRAME & R-2422-A1 LID FOR STORM SEWEREACH1$741.76 $741.762506.522 ADJUST FRAME AND RING CASTING (ALL TYPES)EACH30$367.20 $11,016.0014.00$5,140.802521.501 4" CONCRETE SIDEWALKSF3,359$5.46 $18,340.144,658.00$25,432.682531.501 CONCRETE C&G, DESIGN B612, B618, B624, RIBBON OR TRANSITIONLF3,113$19.82 $61,699.663,664.00$72,620.482531.507 8" CONCRETE DRIVEWAY PAVEMENT - COMMERCIALSY103$55.82 $5,749.46177.82$9,925.912531.602 PEDESTRIAN CURB RAMPEACH48$514.30 $24,686.4070.00$36,001.002563.601 TRAFFIC CONTROL LS1$13,821.74 $13,821.741.00$13,821.742565.602 PEDESTRIAN PUSH BUTTONEACH8$2,143.04 $17,144.328.000$17,144.322565.602 ADJUST HANDHOLEEACH12$267.86 $3,214.322.00$535.722565.602 NMC LOOP DETECTOR 6' x 6'EACH10$750.02 $7,500.2010.00$7,500.202573.530 INLET PROTECTION, ALL TYPESEACH52$75.00 $3,900.0051.00$3,825.002575.532 COMM. FERT., ANALYSIS 10-10-10 (AT 300LBS/ACRE) FOR SEEDED AREAS W/ MIX 270LB74$0.54 $39.962575.561 HYDRAULIC SOIL STABILIZER, TYPE 8 - BONDED FIBER MATRIXSY1,201$1.88 $2,257.882,511.90$4,722.372575.608 TURF ESTABLISHMENT w/ SEED MIX 270 (120 LBS/ACRE)LB30$2.04$61.2025.00$51.002582.501INSTALL SUPPLIED STAMARK INLAY TAPE PAVEMENT MESSAGE (LEFT ARROW)EACH20$139.29 $2,785.8022.00$3,064.382582.501INSTALL SUPPLIED STAMARK INLAY TAPE PAVEMENT MESSAGE (RIGHT ARROW)EACH3$139.29 $417.873.00$417.872582.501INSTALL SUPPLIED STAMARK INLAY TAPE PAVEMENT MESSAGE (STRAIGHT ARROW)EACH2$139.29 $278.582.00$278.582582.501INSTALL SUPPLIED STAMARK INLAY TAPE PAVEMENT MESSAGE (ONLY)EACH9$171.43 $1,542.8710.00$1,714.302582.5024" INSTALL SUPPLIED STAMARK INLAY TAPE BROKEN LINE WHITE 10-30LF2,210$1.39 $3,071.902,544.39$3,536.702582.5024" INSTALL SUPPLIED STAMARK INLAY TAPE 4" SOLID LINE WHITELF2,980$1.39 $4,142.202,834.47$3,939.912582.502 4" SOLID LINE YELLOW - EPOXYLF10,236$0.28 $2,866.0810,013.00$2,803.642582.502 4" DOUBLE SOLID LINE YELLOW - EPOXYLF45$0.56 $25.202582.502 8" SOLID LINE WHITE - EPOXYLF535$3.75 $2,006.25533.00$1,998.752582.502 12" SOLID LINE WHITE - EPOXYLF20$6.43 $128.6020.00$128.602582.502 24" SOLID LINE WHITE - EPOXYLF311$5.36 $1,666.96278.00$1,490.082582.503INSTALL SUPPLIED STAMARK INLAY TAPE CROSSWALK MARKING WHITESF2,250$2.36 $5,310.002,286.00$5,394.96TOTAL:$593,115.76$607,621.07SOUTHLAWN DRIVEPARTICIPATINGESTIMATEDITEM NO.DESCRIPTION UNIT QUANTITY2021.501 MOBILIZATION LS1$7,841.27 $7,841.271.000 $7,841.272104.501 REMOVE CONCRETE CURB AND GUTTER LF670$3.00 $2,010.00752.00 $2,256.002104.503 REMOVE CONCRETE SIDEWALKSF700$1.71 $1,197.00948.00 $1,621.082104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT/TRAIL SY16$3.21 $51.362104.505 REMOVE BITUMINOUS ROADWAY PAVEMENT (SUBGRADE & CURB REPAIR AREAS) SY821$5.30 $4,351.30167.00 $885.102104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT/APRON SY33$4.82 $159.0622.00 $106.042104.513 SAWING BITUMINOUS ROADWAY PAVEMENT FOR PATCHING LF1,040$2.25 $2,340.00968.00 $2,178.002104.523 SALVAGE CASTING (ALL TYPES)EACH4$110.60 $442.402105.526 SELECT TOPSOIL BORROW, CYCY32$16.88 $540.1664.00 $1,080.322123.610 STREET SWEEPER WITH PICKUP BROOM HOUR11$123.68 $1,360.4819.00 $2,349.922211.501 AGGREGATE BASE CLASS 6TON646$14.73 $9,515.5819.48 $286.942232.501 MILL BITUMINOUS SURFACE, 2" DEPTH SY13,622$0.95 $12,940.9013,622.00 $12,940.902357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL681$2.30 $1,566.301,200.00 $2,760.002360.501 TYPE SPWEB340B WEARING COURSE MIXTURE TON1,880$68.75 $129,250.001,572.14 $108,084.632360.503 TYPE SPWEA240L WEARING COURSE MIXTURE (2,L) 3" THICK DRIVEWAY OR TRAIL SY12$31.15 $373.802360.505 TYPE SPNWB330B NON-WEARING COURSE MIXTURE (PATCHING) TON103$72.50 $7,467.5032.87 $2,383.082504.602 ADJUST VALVE BOX - ALL TYPES (WATER, GAS, ETC) EACH10$228.42 $2,284.201.00 $228.422506.521 FURNISH & INSTALL R-3067-V FRAME & GRATE OR EQUIV EACH1$741.76 $741.761.00 $741.762506.521 FURNISH & INSTALL R-1678-A FRAME & R-1422-0015 LID FOR SANITARY SEWER EACH3$741.76 $2,225.28TO-DATE QUANTITYTO-DATE EXTENDEDCITY PROJECT 11-15, S.A.P. 138-117-002CONTRACT UNIT PRICECONTRACT EXTENDEDBID ALTERNATE NO. 2 - SOUTHLAWN DRIVE G2, Attachment 2Packet Page Number 43 of 127 2506.522 ADJUST FRAME AND RING CASTING (ALL TYPES)EACH9$367.20$3,304.802521.501 4" CONCRETE SIDEWALKSF550$5.46$3,003.00871.00$4,755.662531.501 CONCRETE C&G, DESIGN B612, B618, B624, RIBBON OR TRANSITIONLF730$17.68$12,906.40897.00$15,858.962531.507 8" CONCRETE DRIVEWAY PAVEMENT - COMMERCIALSY23$55.82$1,283.8628.87$1,611.522531.602 PEDESTRIAN CURB RAMPEACH8$514.30$4,114.407.000$3,600.102563.601 TRAFFIC CONTROL LS1$10,660.95$10,660.951.00$10,660.952565.602 PEDESTRIAN PUSH BUTTONEACH8$2,143.04$17,144.328.00$17,144.322565.602 ADJUST HANDHOLEEACH7$267.86$1,875.022565.602 NMC LOOP DETECTOR 6' x 6'EACH4$750.02$3,000.084.00$3,000.082565.602 NMC LOOP DETECTOR 6' x 15'EACH2$750.02$1,500.042.00$1,500.042573.530 INLET PROTECTION, ALL TYPESEACH16$75.00$1,200.0016.00$1,200.002575.532 COMM. FERT., ANALYSIS 10-10-10 (AT 300LBS/ACRE) FOR SEEDED AREAS W/ MIX 270LB32$0.54$17.282575.561 HYDRAULIC SOIL STABILIZER, TYPE 8 - BONDED FIBER MATRIXSY508$1.88$955.04351.90$661.572575.608 TURF ESTABLISHMENT w/ SEED MIX 270 (120 LBS/ACRE)LB13$2.04$26.522582.501 PAVEMENT MESSAGE (LEFT ARROW) - EPOXYEACH4$128.58$514.324.00$514.322582.501 PAVEMENT MESSAGE (RIGHT ARROW) - EPOXYEACH2$128.58$257.162.00$257.162582.501 PAVEMENT MESSAGE (STRAIGHT ARROW) - EPOXYEACH2$128.58$257.162.00$257.162582.501 PAVEMENT MESSAGE (ONLY) - EPOXYEACH4$187.51$750.044.00$750.042582.502 4" SOLID LINE WHITE - EPOXYLF860$0.27$232.201,046.00$282.422582.502 4" SOLID LINE YELLOW - EPOXYLF2,388$0.28$668.642,321.00$649.882582.502 4" BROKEN LINE WHITE - EPOXYLF930$0.27$251.10940.00$253.802582.502 4" DOUBLE SOLID LINE YELLOW - EPOXYLF1,167$0.56$653.521,715.00$960.402582.502 24" SOLID LINE WHITE - EPOXYLF75$7.50$562.5078.00$585.002582.502 24" SOLID LINE YELLOW - EPOXYLF76$5.36$407.3656.00$300.162582.503 CROSSWALK MARKING WHITE - EPOXYSF288$4.07$1,172.16738.00$3,003.66TOTAL:$253,376.22$213,550.66PARTICIPATINGESTIMATEDITEM NO.DESCRIPTION UNIT QUANTITYROSELAWN AVENUE SANITARY SEWER STUBLS1$4,830.00$4,830.001$4,830.00ROSELAWN AVENUE STORM SEWERLS1$41,222.50$41,222.501$41,222.50MARYLAND AVENUE EXTRA DEPTH MILLINGSY3,129$0.91$2,847.393,129$2,847.39MARYLAND AVENUE BASE COURSETON369.8$56.00$20,708.80369.80$20,708.80ROSELAWN AVENUE BASE COURSETON3,515.05$56.00$196,842.803,515.05$196,842.80CONWAY AVENUE STORM SEWERLS1$15,157.00$15,157.001$15,157.00TOTAL:$281,608.49$281,608.49BASE BID$1,187,001.95$1,179,628.54BID ALTERNATE NO. 1$593,115.76 $607,621.07BID ALTERNATE NO. 2$253,376.22 $213,550.66CHANGE ORDERS$281,608.49$281,608.49GRAND TOTAL $2,315,102.42 $2,282,408.76CHANGE ORDER NO. 1 CITY PROJECT 11-15CONTRACT UNIT PRICECONTRACT EXTENDEDTO-DATE QUANTITYTO-DATE EXTENDEDG2, Attachment 2Packet Page Number 44 of 127 G2, Attachment 3 Packet Page Number 45 of 127 G2, Attachment 3 Packet Page Number 46 of 127 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Steven Love, Assistant City Engineer Jon Jarosch, Civil Engineer II DATE: February 12, 2015 SUBJECT: Approval of Resolution Authorizing Project Expenditures for Beebe-Sterling Street Improvements, City Project 13-10 Introduction Sterling Street, from Londin Lane to Linwood Avenue is in poor condition and in need of repair. This street is in the approved 2015-2019 Capital Improvement Plan for improvements in 2016. The City Council will consider initiating preliminary work on the project by approving the attached resolution authorizing project expenditures for the Beebe-Sterling Street Improvement Project, City Project 13-10. Background Sterling Street has continued to deteriorate over the years with the street having a current average PCI rating of 38 (on a scale from 1 to 100) according to the most recent street rating survey. The low PCI rating is due to the top 1” layer of pavement delaminating from the pavement below throughout this section of Sterling Street. The existing street has concrete curb and gutter along with a storm sewer system. The Public Works department continues to spend a considerable amount of time maintaining this street by patching potholes in severe areas to maintain a minimum level of service. City staff has been contacted by numerous drivers/bicyclists in the area concerned with the condition of the pavement thus it was moved into the CIP program for 2016 to allay those concerns. This project would consist of approximately 0.7 miles of pavement rehabilitation. It is necessary to rehabilitate this street to improve serviceability and relieve the maintenance department of continual repairs. On August 26, 2013 the City Council ordered the preparation of a feasibility report for the Beebe Road Street Improvements, City Project 13-10. This project was originally anticipated for construction in 2015. Due to the shifting of priorities in planned improvements in the 2015-2019 CIP Document, this project was delayed for construction into 2016. In order to create efficiencies in project development and management, which typically results in cost savings, it is recommended that the Sterling Street improvements be added to the Beebe Road improvement project. Schedule The f ollowing is a tentative schedule update for the feasibility study: • March 2015 – staff initiates the project process and feasibility study by sending an informational letter to the neighborhood residents. • April 2015 thru September 2015 – engineering department conducts topographic surveys, preliminary engineering studies, research of the project area, and drafts the feasibility study. Staff holds informational neighborhood meetings about the proposed project as the feasibility study is G3 Packet Page Number 47 of 127 being conducted. • October 2015 – Staff submits the feasibility study to Council to consider acceptance and scheduling of a public hearing. Budget Impact The City Council established a project expenditure of $60,000 at the August 26, 2013 meeting to prepare a feasibility report for the Beebe Road improvements. As staff is proposing to adjust the scope of this project, with the addition of the improvements to Sterling Street in south Maplewood, an additional allocation is requested at this time. Staff recommends increasing the authorized project expenditures from $60,000 to $120,000. This amount will cover additional topographic surveying, soil borings, benefit appraisal services, preparation of a feasibility report, and preliminary engineering. This project is be conducted by our engineering team. Once the feasibility study is complete it will be brought to council for acceptance and setting of a detailed project budget. Recommendation Staff recommends that the City Council approve the attached resolution authorizing project expenditures for the Beebe-Sterling Street Improvements, City Project 13-10. Attachments: 1. Resolution Authorizing Project Expenditures 2. Capital Improvement Plan - Project Details 3. Location Map G3 Packet Page Number 48 of 127 RESOLUTION AUTHORIZING PROJECT EXPENDITURES BEEBE-STERLING STREET IMPROVEMENTS, CITY PROJECT 13-10 WHEREAS, on August 23, 2013 the City Council of Maplewood ordered the preparation of a feasibility report for the Beebe Road Street Improvements, City Project 13-10, and WHEREAS, on August 23, 2013 a project expenditure in the amount of $60,000 was authorized by the Maplewood City Council, and WHEREAS, City staff are proposing a change in project scope to include Sterling Street, from Londin Lane to Linwood Avenue, to both create efficiencies in project development and maintain consistency with the 2015-2019 approved Capital Improvement Plan document, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That the proposed change in project scope will result in the need for additional expenditures to prepare the topographic surveying, soil borings, benefit appraisal services, preparation of a feasibility report, and preliminary engineering. 2. That the revised scope of improvements be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, the finance manager is hereby authorized to adjust the project expenditure funding from $60,000 to $120,000 to prepare the feasibility report. Approved this 23rd day of February 2015. G3, Attachment 1 Packet Page Number 49 of 127 PROJECT NUMBER:PW14.060 PROJECT TITLE:Beebe Road Street Improvements DESCRIPTION:Neighborhood Area Street Reconstruction PROJECT STARTING DATE:July 2014 PROJECT COMPLETION DATE:October 2015 PROJECT COSTS PROJECT COSTS AND FUNDING SOURCES BY YEARS: Preliminaries:$100,000 Land Acquisition:$0 Construction:$1,190,000 Equipment and Other:$0 Project Costs:$1,290,000 TOTAL COST:$1,290,000 CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2014 - 2018 PROJECT CATEGORY:Public Works NEIGHBORHOOD:08 - Hillside JUSTIFICATION: Beebe Road is a state aid route approximately ½ mile in length. A majority of funding will come from gas taxes (MSA Funds). Beebe Road is proposed for full reconstruction in 2015. The pavement condition rating in recent years has dropped significantly and is currently at 23 out of 100. The drainage is not of high concern however as storm sewer and curb and gutter currently exist. However the engineering department has received a number of complaints about the rough driving conditions. We will continue to work with the area townhome association, school, and others area stakeholders to help shape a future project. Project includes $30,000 for fog seal preventative maintenance treatment (area to be determined). Funding Source Prior Years 2014 2015 2016 2017 2018 Funding Total State Aid 0 100,000 625,000 0 0 0 725,000 St. Paul Water 0 0 51,000 0 0 0 51,000 St. Paul W.A.C. Fund 0 0 51,000 0 0 0 51,000 Sanitary Sewer Fund 0 0 63,000 0 0 0 63,000 Bonds-Special Assessment 0 0 400,000 0 0 0 400,000 69 G3, Attachment 2 Packet Page Number 50 of 127 G3, Attachment 2 Packet Page Number 51 of 127 G3, Attachment 3 Packet Page Number 52 of 127 MEMORANDUM TO: Melinda Coleman, City Manger FROM: Michael Thompson, City Engineer/Public Works Director DuWayne Konewko, Parks and Recreation Director James Taylor, Parks Manager Steven Love, Assistant City Engineer DATE: February 12, 2015 SUBJECT: Approval of Work Order Agreement 12A, County Road B Trail and Safety Improvements, City Project 14-02 Introduction The City Council will consider approval of agreement for professional services for preliminary and final design for the County Road B Trail and Safety Improvements, City Project 14-02. Background On January 27, 2014 the City Council passed a resolution supporting the 2014 Safe Routes to School Infrastructure Grant Application. The Public Works Department, the Parks and Recreation Department; along with the City’s consultant Bolton & Menk, Inc. worked together to prepare and submit a Safe Routes to School (SRTS) Infrastructure Grant application to MnDOT. The SRTS Infrastructure Grant included the construction of safety and trail improvements along County Road B from the existing trail at Birmingham Street to the existing trail at Van Dyke Street. Additionally, the proposal included extending a sidewalk from the proposed trail at the southeast corner of White Bear Avenue and County Road B to the existing sidewalk along the east side of White Bear Avenue south of County Road B. On April 4, 2014, the City received notification that the City was selected for the SRTS Infrastructure Grant. On May 12, 2014, the City Council authorized the County Road B Trail and Safety Improvements, City Project 14-02 to proceed and utilize the services of Bolton and Menk, Inc. as project engineer. On July 14, 2014, the City Council approved an agreement, Work Order 12, for professional services with Bolton and Menk, Inc. for design and property acquisition in the amount of $210,157. Discussion Bolton and Menk, Inc. has submitted a proposed scope of services amendment, Work Order No. 12A, for the completion of the design. This scope of services amendment is for project scope changes that arose during design and development and includes additional storm sewer design, hydraulic modeling, updating of Maplewood’s specification, and traffic signal design for the intersection of White Bear Avenue and County Road B. The following is a summary of the proposed work and associated costs: G4 Packet Page Number 53 of 127 Modifications to County Road B Trail $20,000 White Bear Avenue Signal Design $24,000 Total $44,000 Proposed Scope of Services Bolton & Menk, Inc. All cost associated with the White Bear Avenue Signal design will be reimbursed by Ramsey County to the City of Maplewood. Budget Impact The SRTS Infrastructure grant is a federal grant that provides funding to implement SRTS infrastructure projects. The funding provided is an 80% federal / 20% local match grant. The initial construction cost estimate for the County Road B Trail and Safety Improvements was $491,030. The federal grant share totals $392,800 (construction costs) with a minimum local match of $98,230 (construction costs). Costs associated with the preparation of the grant application and preliminary work done to receive the grant is not eligible to be funded through the grant or be part of the 20% match. City staff has prepared a final budget based on the engineer’s estimated construction cost for the project. The costs associated with Work Order 12 and 12A are reflected in the proposed budget that will go before council under unfinished business at tonight’s meeting. During the construction process it is planned to utilize city staff for construction inspection and public interaction. Staff plans to utilize the services of Bolton and Menk, Inc. for project management. This will maximize city staff time and interaction with the City’s residents and provide the necessary project oversight for a federal project. Recommendation It is recommended that the council authorize the City Manager and City Engineer to sign Work Order No. 12A for the design and property acquisition for the County Road B Trail and Safety Improvements, City Project 14-02 in the amount of $44,000 with Bolton and Menk, Inc. Attachments 1. Project Location Map 2. Work Order No. 12A, County Road B Trail Design and Property Acquisition G4 Packet Page Number 54 of 127 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division. 613.1 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet0613.1306.54 Notes Enter Map Description G4, Attachment 1 Packet Page Number 55 of 127 City of Maplewood Page 1 of 2 WORK ORDER NO. 12A COUNTY ROAD B TRAIL DESIGN AMENDMENT AND SIGNAL DESIGN CITY PROJECT NO. 14-02 CITY OF MAPLEWOOD and BOLTON & MENK, INC. Work Order No. 12A, made this ______day of __________, 2015, by and between the CITY OF MAPLEWOOD, 1830 East County Road B, Maplewood, Minnesota 55109 (“CLIENT”) and BOLTON & MENK, INC., 2035 County Road D East, Suite B, Maplewood, Minnesota 55109 (“CONSULTANT”) is an addendum to the original Work Order No. 12 dated July12, 2014 and the Master Agreement between the City and Bolton & Menk, Inc. dated May 21, 2012 (“Master Agreement”). All provisions of the Master Agreement shall apply to this Work Order except and unless specifically modified herein. SECTION I – SCOPE OF WORK CLIENT was awarded a Safe Routes to School (SRTS) infrastructure grant for federal funding toward construction of a trail along the County Road B corridor from Birmingham Street to Van Dyke Street. As authorized by Work Order No. 10, CONSULTANT performed preliminary engineering in advance of project authorization to assist CLIENT in readying the federal project for design. Work Order No. 12 funded the survey, design, and right-of-way acquisition to ready the project for construction. This Work Order No. 12A amends the original scope of Work Order No. 12 to address modifications to the County Road B Trail project that arose during design and development. These modifications include the addition of curb and storm sewer, associated hydraulic modeling, additional technical specifications, and resulting impacts to other plan elements such as typical sections and the statement of estimated quantities (SEQ). This Work Order No. 12A also funds the survey, design, and right-of-way acquisition for the signal replacement at White Bear Avenue. Ramsey County made the decision to replace the signal after the City had begun design of the County Road B Trail. In order to meet project schedule requirements and to coordinate the signal replacement with the trail construction, Ramsey County elected to have the City’s Consultant, Bolton & Menk, Inc., perform the work associated with the signal. The CONSULTANT agrees to perform engineering services for the County Road B Trail Improvements project as requested by the CLIENT. SECTION II - SCHEDULE Work is in progress by the CONSULTANT and will be substantially completed in June 2015. G4, Attachment 2 Packet Page Number 56 of 127 City of Maplewood Page 2 of 2 SECTION III - COMPENSATION FOR SERVICES Compensation for these engineering services shall be on an hourly basis in accordance with the current Schedule of Fees, or such Schedule as may be subsequently revised and accepted, in writing, by CLIENT in accordance with Section III.A.2 of Master Agreement. Estimated cost for the Work is as listed below: • $20,000 Modifications to County Road B Trail • $24,000 White Bear Avenue Signal The total estimated cost of Work Order 12A is $44,000. The cost for the White Bear Avenue signal work will be reimbursed by Ramsey County to the City of Maplewood per a separate written agreement between the City and County. SECTION IV - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Work Order may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: City of Maplewood CONSULTANT: Bolton & Menk, Inc. Melinda Coleman Mark D. Kasma, P.E. City Manager Maplewood Office Manager CLIENT: City of Maplewood Michael Thompson, P.E. Director of Public Works / City Engineer G4, Attachment 2 Packet Page Number 57 of 127 G5 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mychal Fowlds, IT Director DATE: February 18, 2015 SUBJECT: Approval to Enter Into Agreement with CivicPlus for a Redesign of the City Website Introduction The City has had the existing layout and design for the past 6 years. It’s time for a new look and feel. Background The City first entered into an agreement with CivicPlus in 2008 to help design and build our existing website. At that time the latest and greatest menu structures and tools were implemented. Since then CivicPlus, and their competitors, have continued to make improvements to the design and functionality of their sites. Staff would like to now redesign our site to take full advantage of some of those new tools ultimately making it easier for visitors to find what they are looking for in a quick and easy manner. Staff researched three content management systems that are heavily used in the metro area by other Cities and Counties and settled on Vision Internet and CivicPlus as the two finalists. Both products have a large suite of tools to help manage the content of our site and facilitate communication with our residents. Staff was impressed by both companies but felt that CivicPlus will provide almost all services and features that Vision Internet could, along with other items unique to CivicPlus, at a lower cost. Staff also feels that continuing with CivicPlus has other fringe benefits such as minimizing the training needed for contributors. The proposed redesign with CivicPlus includes redeveloping our navigation method (improving on the standard drop-down menu), a complete redesign of the look and feel of our site (we will be presented with various options) and a critical analysis of the current content available on our site. Long story short, we will not simply be copying over existing pages and content. This is essentially a complete redesign of our site and its content as if we were a new client with CivicPlus. Budget Impact The agreement with CivicPlus, to provide an advanced redesign of our City website, in the amount of $16,260 has been planned for and will be funded from the IT Fund. This agreement and cost listed above includes an increase to our yearly service fees in the amount of $2,500 which entitles us to another complete redesign every 4 years to ensure our site stays fresh and current in future years. Recommendation Packet Page Number 58 of 127 G5 Staff recommends approval of an agreement with CivicPlus for a redesign of the City website. Attachments 1. CivicPlus Proposal 2. Vision Internet Proposal Packet Page Number 59 of 127 CivicPlus Advanced Recurring Redesign Organization City of Maplewood, MN URL www.ci.maplewood.mn.us Street Address 1830 County Road B East Address 2 City Maplewood State MN Postal Code 55109 CivicPlus provides telephone support for all trained clients from 7am –7pm Central Time, Monday-Friday (excluding holidays). Emergency Support is provided on a 24/7/365 basis for representatives named by the Client. Client is responsible for ensuring CivicPlus has current updates. Emergency Contact & Mobile Phone Mychal Fowlds, IT Director – 651.206.9854 Emergency Contact & Mobile Phone Nick Franzen, Network/Systems Engineer – 651.398.3072 Emergency Contact & Mobile Phone Melinda Coleman, City Manager – 651.387.9951 OR Paul Schnell, Police Chief – 651.755.1520 Billing Contact Mychal Fowlds E-Mail mychal.fowlds@ci.maplewood.mn.us Phone 651.249.2923 Ext. Fax 652-779-4955 Billing Address 1830 County Road B East Address 2 City Maplewood ST MN 55109 Tax ID # 41-6008920 Sales Tax Exempt # Billing Terms Annual Account Rep Reece Hammitt Info Required on Invoice (PO or Job #) Contract Contact Mychal Fowlds Email mychal.fowlds@ci.maplewood.mn.us Phone 651.249.2923 Ext. N/A Fax 652-779-4955 Project Contact Mychal Fowlds Email mychal.fowlds@ci.maplewood.mn.us Phone 651.249.2923 Ext. N/A Fax 652-779-4955 Terms & Conditions Client Deliverable 1. Icon Enterprises, Inc., d/b/a CivicPlus (“CivicPlus”) will create a CP Advanced Recurring Redesign for the City of Maplewood MN (“Client”) that includes all functionality as defined in Exhibit A – CivicPlus Project Deliverables, attached hereto. Additional Services 2. Client may contract with CivicPlus for additional Consulting, Website Design, Setup, Programming, and Training services (Project Development Services) that exceed those defined in Exhibit A. CivicPlus will invoice Client for the additional services immediately prior to project Go-Live. 3. Client may contract with CivicPlus for additional Annual Support; Maintenance & Hosting services that exceed those defined in Exhibit A. CivicPlus will invoice Client for annual services immediately prior to project Go-Live. G5, Attachment 1 Packet Page Number 60 of 127 4. Services that involve billable time beyond the contracted amount will be documented and invoiced. Written approval by the Client is necessary before billable time is incurred. 5. Modules that incur additional usage fees may be purchased and activated at any time. Billing & Payment Terms 6. Client has selected the CP Advanced Recurring Redesign Package, which includes a CP Advanced design upon contract signing and eligibility for a CP Basic Redesign. Client will be invoiced upon contract signing for the increase in monthly recurring fees and any associated one-time fees. Project details can be found in Exhibit A. 7. After initiation of this CP Advanced Redesign Package contract, Client will begin building eligibility for a CP Basic redesign. After 48 months under the terms of this contract and associated pricing, Client will be fully eligible for a CP Basic Redesign. 8. The Client shall sign a project completion and acceptance form prior to the project go-live. The date may be extended if material system or operational failures are encountered. All Parties agree that the website will not go-live until the project is accepted in writing by the Client. 9. Annual Support, Maintenance & Hosting invoices may be prorated in order to correlate with the Client’s budget year. 10. Fees for the CP Advanced Recurring Redesign Package are invoiced prior to the year of service. They are due by the first of the following month, but no sooner than 30 days from invoice date. 11. Project development will be discontinued if payment is not made within 30 days after the invoice due date. 12. Should the Client fail to meet any deadlines mutually agreed upon in the timeline meeting both parties will mutually agree to extend the affected milestone dates. CivicPlus will not be held liable under this Agreement for any delay caused by the Clien t. Should delays caused by the Client extend the website redesign go live date by more than 30 days past the originally agreed upon date the Client can select one of the following options: a. Client will pay annual fees for the current live website and the redesigned website under development, as both are being hosted on our servers. b. Annual Services will be discontinued for the current live website (website will no longer be accessible to the public or Client). 13. After project go-live, if the Client’s account exceeds 60 days past due, Support will be discontinued until the Client’s account is made current. If the Client's account exceeds 90 days past due, Annual Support, Maintenance & Hosting will be discontinued until the Client's account is made current. Client will be given 30 days notice prior to discontinuation of services for non- payment. 14. The Client will be invoiced electronically through email. Upon request CivicPlus will mail invoices and the Client will be charged a $5.00 convenience fee. 15. Unless otherwise limited by law, a finance charge of 2.9 percent (%) per month or $5.00, whichever is greater, will be added to past due accounts. Payments received will be applied first to finance charges, then to the oldest outstanding invoice(s). 16. Provided the Client's account is current, at any time the Client may request an electronic copy of the website graphic designs, the page content, all module content, all importable/exportable data, and all archived information (“Customer Content”). Client agrees to pay $250 per completed request. 17. Client acknowledges and agrees that certain services for which Client is contracting hereunder may be rendered by or with third-party providers under contract with CivicPlus, and thus the cost of such services hereunder is dependent upon the financial arrangements between CivicPlus and such third-party providers. Client acknowledges and agrees that the price to Client for the services hereunder may be reasonably adjusted at any time, at CivicPlus’ sole discretion, to reflect an increase in cost to CivicPlus as a result of its financial arrangement with a third-party provider. Client acknowledges and agrees that this Agreement as so modified will continue in full force and effect as otherwise provided herein, and that Client will pay any such increased price according to such other payment terms hereof. Agreement Renewal 18. This contract shall remain in effect for a period of one year (12 months) from signing. In the event that neither party gives 60 days’ notice prior to the end of the initial or any subsequent term, this Agreement will automatically renew for an additional contract term. After 48 consecutive months under the terms of this contract and associated pricing, Client will be fully eligible for a CP Basic Redesign. G5, Attachment 1 Packet Page Number 61 of 127 19. Either party may terminate the agreement at the end of the contract term by providing the other party with 60 days written notice, prior to the contract renewal date. 20. In the event of contract termination, Client forfeits eligibility for the CP Basic Redesign and all funds applied to such eligibility. In the event of early termination of this Agreement by the Client, full payment for services provided is due within 15 days of termination 21. Each year this Agreement is in effect, a technology investment and benefit fee of 5 percent (%) of the total Annual Support, Maintenance & Hosting costs will be applied. Support 22. CivicPlus will provide unlimited telephone support Monday-Friday, 7:00 am – 7:00 pm (Central Time) excluding holidays, for all trained Client staff. Emergency Support is provided on a 24/7/365 basis for emergency contacts named by the Client. Client is responsible for providing CivicPlus with contact updates. 23. Support includes providing technical support of the GCMS® software, application support (pages and modules), and technical maintenance of Client’s website. Following initial setup, additional page design, graphic design, user training, site modification, and custom programming may be contracted separately for an additional fee. 24. During the period of this agreement and subsequent annual renewals, CivicPlus warrants that it will, without additional charge to the Client, take action to correct any problems or defects discovered in the GCMS® software and reported to CivicPlus by the Client, such warranty to include ongoing maintenance upgrades and technical error correction. 25. CivicPlus provides online website statistics software at no extra charge. If Client desires to use other website statistic software, CivicPlus will provide the necessary log file access. Marketing 26. Client will make a reasonable attempt to work with the CivicPlus Marketing Department to gather information and meet deadlines associated with website award contest entries throughout the term of this Agreement. 27. Client permits CivicPlus to include an example of the Client’s home page and a link to the Client’s website on the CivicPlus corporate website. 28. Client will make a reasonable attempt to work with the CivicPlus Marketing Department to create a news item to be released in conjunction with their project Go-Live date. Client will provide CivicPlus with contact information for local and regional media outlets. CivicPlus may use the press release in any marketing materials as desired throughout the term of this Agreement. 29. Client will make a reasonable attempt to work with the CivicPlus Marketing Department to create a case study related to their website. 30. Client agrees to allow CivicPlus to display a “Powered by CivicPlus” insignia and web link at the bottom of their web pages. Client understands that the pricing and any related discount structure provided under this Agreement assumes such perpetual permission. Intellectual Property, Ownership & Content Responsibility 31. Upon full and complete payment of submitted invoices for the Project Development and launch of the website, Client will own the Customer Content. Client will not own the GCMS® software or its associated applications and modules. 32. Upon completion of the development of the site, Client will assume full responsibility for website content maintenance and content administration. Client, not CivicPlus, shall have sole responsibility for the accuracy, quality, integrity, legality, reliability, appropriateness, and intellectual property ownership or right to use of all Customer Content. 33. Client shall not (i) license, sublicense, sell, resell, transfer, assign, distribute or otherwise commercially exploit or make available to any third party the GCMS® software in any way; (ii) modify or make derivative works based upon the GCMS® software; (iii) create Internet “links” to the GCMS® software or “frame” or “mirror” any GCMS® administrative access on any other server or wireless or Internet-based device; or (iv) reverse engineer or access the GCMS® software in order to (a) build a competitive product or service, (b) build a product using similar ideas, features, functions or graphics of the GCMS® software, or (c) copy any ideas, features, functions or graphics of the GCMS® software. 34. The CivicPlus name, the CivicPlus logo, and the product and module names associated with the GCMS® software are trademarks of CivicPlus, and no right or license is granted to use them. G5, Attachment 1 Packet Page Number 62 of 127 Indemnification 35. Client shall defend, indemnify and hold harmless CivicPlus, its partners, employees, and agents from and against any and al l lawsuits, claims, demands, penalties, losses, fines, liabilities, damages, and expenses including attorney’s fees of any kind , without limitation, in connection with the operations of and installation of software contemplated by this Agreement, or otherwise arising out of or in any way connected with the CivicPlus provision of service and performance under this Agreement. This section shall not apply to the extent that any loss or damage is caused by the negligence or willful misconduct on the part of CivicPlus. If Client and CivicPlus are both negligent, damages shall be apportioned in accordance with the percentage of negligence of each party. This paragraph is not intended to benefit entities not a party to this contract. Liabilities 36. CivicPlus will not be liable for any act, omission of act, negligence or defect in the quality of service of any underlying carrier or other service provider whose facilities or services are used in furnishing any portion of the service received by the Client. CivicPlus will not be liable for any failure of performance that is caused by or the result of any act or omission by Client or any entity other than CivicPlus that furnishes services, facilities or equipment used in connection with CivicPlus services or facilities. 37. Except as expressly provided in this Agreement, CivicPlus makes no expressed or implied representations or warranties, including any warranties regarding merchantability or fitness for a particular cause. Force Majeure 38. No party shall have any liability to the other hereunder by reason of any delay or failure to perform any obligation or covenant if the delay or failure to perform is occasioned by force majeure, meaning any act of God, storm, fire, casualty, unanticipated work stoppage, strike, lockout, labor dispute, civic disturbance, riot, war, national emergency, act of Government, act of public enemy, or other cause of similar or dissimilar nature beyond its control. Taxes 39. It is CivicPlus’ policy to pass through sales tax in those jurisdictions where such tax is required. If the Client is tax-exempt, the Client must provide CivicPlus proof of their tax-exempt status, within fifteen (15) days of contract signing, and this agreement will not be taxed. If the Client’s state taxation laws change, the Client will begin to be charged sales tax in accordance with their jurisdiction’s tax requirements and CivicPlus has the right to collect payment from the Client for past due taxes. --Remainder of this page left intentionally blank— G5, Attachment 1 Packet Page Number 63 of 127 Acceptance We, the undersigned, agreeing to the conditions specified in this document, understand and authorize the provision of services outlined in this Agreement. Client Date CivicPlus Date Sign and e-mail or Fax this Copy And – Mail Two (2) Signed Originals Attn: Contract Manager Email: SalesCoordinators@CivicPlus.com Fax: 785-587-8951 CivicPlus Contract Manager 317 Houston St., Suite E Manhattan, KS 66502 We will e-mail or fax a counter-signed copy of the contract back to you so we can begin your project. Upon receipt of two signed originals, we will counter-sign and return one copy for your files. --Remainder of this page left intentionally blank— G5, Attachment 1 Packet Page Number 64 of 127 Exhibit A - CivicPlus Project Deliverables CivicPlus Project Development Services & Scope of Services for CP Advanced Redesign Design & Project Overview Annual Fee Increase One Time Fee Redevelop navigation method (may choose top drop-down or other options) Design setup – wireframe Print this page option Email this page option Breadcrumbs Sitemap Redevelop graphic elements of website (Newsflash, FAQs, Calendar, etc.) Project Management Testing Review Content o Includes migrating of all existing content and retouching of published pages to ensure proper formatting, menu structure and application of new site styles o Ensuring modules are related to feature columns o Contact information will be updated for consistency based on site standards and moved to info advanced areas if pages previously utilized right contact formatting o Pages content will be edited and moved for usability and consistency o Pages will be moved to coordinate with new menu structure and we will assist with building out place holder pages Note: Content will be reformatted and broken up (shortened or re-sectioned) for usability and consistency. No new content will be developed during this process. Spelling and broken links will be checked and updated by our team where possible. Additional report will be provided to client (4) Four hours of web group training for up to 4 people Inclusion of all standard modules (see follow page for complete list) $2,500 $13,760 Add-On Options Content Development – Develop all Content Pages Optional Subsite Optional Theme Optional Additional Banners Optional 3 Days On-site Training Optional Media Center Module Optional $1,000 per year Annual Increase $2,500 Total One-Time Fee $13,760 Total Due (depends on payment terms) $16,260 G5, Attachment 1 Packet Page Number 65 of 127 Project Development and Deployment Includes the Following: Modules Functionality Agenda Center Action Items Queue Alerts Center & Emergency Alert Notification Audit Trail / History Log Archive Center Automated PDF Converter Bid Postings Automatic Content Archiving Blog Dynamic Breadcrumbs Business/Resource Directory Dynamic Sitemap Calendar Expiring Items Library Citizen Request Tracker™ (5 users) Graphic Link Administration Community Connection Links Redirect Community Voice™ Menu Management Document Center Mouse-over Menu Structure ePayment Center Online Editor for Editing and Page Creation (WYSIWYG) Facilities & Reservations Online Web Statistics Frequently Asked Questions Printer Friendly/Email Page Forms Center RSS Intranet Site Layout Options Job Postings Site Search & Entry Log My Dashboard Slideshow News Flash Social Media Integration (Facebook, Share and Twitter) Notify Me® email and 500 SMS subscribers User & Group Administration Rights Photo Gallery Web Page Upload Utility Quick Links Website Administrative Log Spotlight Staff Directory G5, Attachment 1 Packet Page Number 66 of 127 Exhibit B - Annual Support, Maintenance and Hosting Services Current Annual Support, Maintenance and Hosting Fee Server Storage not to exceed 40 GB Does Not include Media Center Module Storage $11,429.40 New Annual Fee (Effective upon Contract Signing) $11,429.40 Support, Maintenance & Hosting Services Include: Support Maintenance of CivicPlus Application & Modules Hosting 7 a.m. – 7 p.m. (CST) Monday – Friday (excluding holidays) Install Service Patches for OS System Enhancements Shared Web/SQL Server DNS Consulting & Maintenance 24/7 Emergency Support Fixes Monitor Bandwidth-Router Traffic Dedicated Support Personnel Improvements Redundant ISP 2-hour Response During Normal Hours Integration Redundant Cooling Usability Improvements Testing Diesel Powered Generator Integration of System Enhancements Development Daily Tape Backup Proactive Support for Updates & Fixes Usage License Intrusion Detection & Prevention Online Training Manuals Antivirus Protection Monthly Newsletters Upgrade Hardware Routine Follow-up Check-ins CivicPlus Connection G5, Attachment 1 Packet Page Number 67 of 127 G5, Attachment 2 Packet Page Number 68 of 127 G5, Attachment 2 Packet Page Number 69 of 127 G5, Attachment 2 Packet Page Number 70 of 127 G5, Attachment 2 Packet Page Number 71 of 127 o G5, Attachment 2 Packet Page Number 72 of 127 G5, Attachment 2 Packet Page Number 73 of 127 Terms and Conditions G5, Attachment 2 Packet Page Number 74 of 127 G6 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mychal Fowlds, IT Director DATE: February 18, 2015 SUBJECT: Approval of Resolution Supporting Disposal of Old Office Furniture Introduction During the various renovation projects the City has completed over the past 3 years we’ve accumulated a stock of left over furniture pieces. Staff has made many attempts to find a recipient for these pieces and has been unsuccessful. Staff is now requesting removal through disposal/recycling. Background As stated above, as the City reconfigured some of its spaces with new office areas and furniture we began to collect a quantity of office furniture that was of no use to the City anymore. Some of this furniture was easily grouped together and sold via public auction. What is left over is older pieces along with a decent supply of modular office pieces. Staff reached out to the State of Minnesota’s Reuse Center and they stated that they do not accept modular furniture and were not interested in the other pieces. Staff found this to be the answer from other inquiries as well. Staff worked with the Green Team to explore other options and found a company that would repurpose what they could and dispose of the rest at a cost of approximately $1,600 to the City. While repurposing some of the furniture would be a benefit, staff did not feel comfortable spending tax dollars to do so. Having exhausted all other options, staff is now hoping to move forward with recycling any materials that can be recycled and disposing of any items that would be left. Budget Impact There will be a cost of disposal but we will also see a credit for any recyclable materials. Initial estimates are that it should be close to a wash. Recommendation Staff recommends approval of the attached resolution supporting disposal of excess office furniture. Attachments 1. Resolution Authorizing Disposal Packet Page Number 75 of 127 G6, Attachment 1 A RESOLUTION FOR THE AUTHORIZATION OF ORDERLY DISPOSAL OF CERTAIN PHYSICAL PROPERTY DECLARED OBSOLETE AND WORTHLESS WHEREAS, the City of Maplewood has undertaken various renovation expansion and improvement projects on its campus and, WHEREAS, the City of Maplewood has put to re-use those fixtures that were still useful and or has put into storage those items that still have utility to the City and, WHEREAS, the City of Maplewood has a quantity of office furniture and related office dividing and furnishing materials left over and not being put into use and, WHEREAS, the City of Maplewood has used its best efforts to provide the aforementioned equipment to other governmental agencies and to various nonprofit organizations and has failed to secure any takers and, WHEREAS, the City of Maplewood has determined the aforementioned to constitute Worthless Property as defined by the State Office of Administration pursuant to Minn. Stat. §168.2975- Property that has no further utility or monetary value to the City and is not recyclable and wishes to dispose of the aforementioned materials and authorize staff to do so in an economical and practical manner and, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD: 1. THAT the items indicated on the attached Exhibit are DECLARED excess and worthless property as defined by the State of Minnesota justifying their orderly disposal in a commercially reasonable manner and, 2. BE IT FURTHER RESOLVED: THAT City staff is authorized to dispose of the declared excess and worthless property in a commercially reasonable manner and forego any attempts or further attempts to sell, auction or gift said materials. Packet Page Number 76 of 127 G7 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Gayle Bauman, Finance Director DATE: February 12, 2015 SUBJECT: Approval of Resolution Accepting State Aid Advancement Introduction The council will consider a resolution accepting a state aid advancement to cover the 2015 principal payments on our two state aid bond issues. Background There are currently no funds available in our Municipal State Aid Street construction account as a result of a number of past Municipal State Aid projects. The City has had a shortage since 2004 due to the fact that we have requested multiple advancements over the years to help fund our projects. Each year a certain amount of money at the state level is available to cities in our situation for advance encumbrances. An advance encumbrance is essentially an interest-free loan to the City to be repaid with future allotments. This is a good program for cities like ours, as it allows for the utilization of funds that other cities are not using. The City currently has two State Aid bond issues outstanding which require funding from our State Aid maintenance and construction accounts. Prior to 2015, the State had always funded these principal and interest payments without requiring an Advancement Resolution. The State’s policies have changed and now they are requiring us to approve a resolution each year we continue to have a shortage in our account before they will remit funds to the City for payment of the bonds. Budget Impact None. This is a change in policy by the State requiring the City to approve a resolution before being able to receive funds to cover debt service payments. Recommendation It is recommended that the City Council approve the attached Municipal State Aid Street Funds Advance Resolution. Attachments 1. Resolution Accepting State Aid Advancement Packet Page Number 77 of 127 G7, Attachment 1 MUNICIPAL STATE AID STREET FUNDS ADVANCE RESOLUTION CITY OF MAPLEWOOD, MINNESOTA WHEREAS, the City of Maplewood is planning to implement Municipal State Aid Street Project(s) in 2015 which will require State Aid funds in excess of those available in its State Aid Construction Account, and WHEREAS, said municipality is prepared to proceed with the construction of said project(s) through the use of an advance from the Municipal State Aid Street Fund to supplement the available funds in their State Aid Construction Account, and WHEREAS, the advance is based on the following determination of estimated expenditures: Account Balance as of February 1, 2015 -$1,912,496.00 Less estimated disbursements: Bond Principle: $540,000.00 Total Estimated Disbursements $540,000.00 Advance Amount (amount in excess of acct balance) -$2,452,496.00 WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subp. 10b, and WHEREAS, the Municipality acknowledges advance funds are released on a first-come-first-serve basis and this resolution does not guarantee the availability of funds. NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Project(s) of the City of Maplewood in an amount up to $540,000.00. I hereby authorize repayments from subsequent accruals to the Municipal State Aid Street Construction Account of said Municipality from future year allocations until fully repaid. I HEREBY CERTIFY that the above is a true and correct copy of a resolution presented to and adopted by the City of Maplewood, County of Ramsey, State of Minnesota, at a duly authorized City Council Meeting held in the City of Maplewood, Minnesota on the 23rd day of February, 2015, as disclosed by the records of said City on file and of record in the office. Approved by the City of Maplewood, MN This 23rd day of February, 2015 ________________________________ City Clerk Packet Page Number 78 of 127 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Planner DATE: February 17, 2015 SUBJECT: Approval of an Ordinance Amendment for Senior Housing Unit-Size Requirements – Second Reading Introduction On January 26, 2015, the city council gave first reading to this ordinance amendment to approve the change. Procedurally, the council must hold a second reading and a public hearing to finalize this ordinance amendment. Background Maplewood’s Minimum Multi-Family Unit-Size Requirements Maplewood's zoning code requires the following minimum multi-family unit sizes (there is no distinction for senior housing unit sizes): One-bedroom and efficiency units 580 square feet Two-bedroom units 740 square feet Three-bedroom units 860 square feet Four-bedroom units 940 – 1,040 square feet Senior Housing Unit-Size Variances Approved The city has allowed smaller unit sizes for assisted-living and memory-care units as follows: Project Name Number of Units (includes memory care) Approved Unit Size Comforts of Home 42 (15 MC) 221 - 360 square feet Lakewood Commons 100 (30 MC) 425 square feet The Shores 105 (32 MC) 433 square feet The Seasons 150 (30 MC) 382 square feet Proposed Days Inn Conversion 115 (54 MC) 312 - 640 square feet H1 Packet Page Number 79 of 127 Minnesota Department of Health (MDH) and Building Code Requirements MDH The following data pertains to multiple dwelling units in general, not specifically for seniors or any group. There are no unit-size guidelines relative to senior housing or those in need of special care such as memory care housing. Section 4625.0900 Space Requirements “Every room occupied for sleeping purposes by one person shall contain at least 70 square feet of usable floor space and every room occupied for sleeping purposes by more than one person shall contain not less than 60 square feet of usable floor space for each occupant thereof. Under no circumstances shall there be provided less than 400 cubic feet of air space per occupant.” Discussion In a previous discussion on October 21, 2014, the planning commission did not propose establishing a square footage minimum for senior housing. Instead, the commission preferred requiring, as a minimum floor area, the requirements established by the State of Minnesota Department of Health (MDH). That would then become be the legal minimum unit size for Maplewood. Commission Actions December 16, 2014: The planning commission recommended approval of the proposed code amendment. Budget Impact None. Recommendation Adopt the attached ordinance amendment establishing minimum habitable-space requirements for living unit size for assisted-living and memory-care housing. The ordinance would base this amendment on the minimum habitable-space requirements of the Minnesota Department of Health. Attachment 1. Ordinance Amendment for Senior Housing Unit Size H1 Packet Page Number 80 of 127 ORDINANCE NO. ___ AN ORDINANCE AMENDMENT ESTABLISHING A MINIMUM HABITABLE LIVING SPACE AND UNIT SIZE FOR SENIOR HOUSING The Maplewood City Council approves the following revision to the Maplewood Code of Ordinances. (Additions are underlined.) Section 1. Sections 44-323, 44-353 and 44-384 of the Maplewood Code of Ordinances are hereby amended as follows: Sec. 44-323. Floor area. (Pertaining to R-3A multi-family development—those with 3–17 units within one structure.) The minimum habitable floor area for each R-3A multiple dwelling shall be at least: 580 square feet per efficiency or one-bedroom unit; 740 square feet per two-bedroom unit; 860 square feet per three-bedroom unit; 1,040 square feet per four-bedroom unit. The minimum habitable floor area for “independent” senior housing shall follow the above room-size requirements. The minimum habitable floor area for “assisted-living” and “memory-care” senior housing shall not be less than that required by the Minnesota Department of Health. Sec. 44-353. Floor area. (Pertaining to R-3B multi-family development—those with more than 17 units within one structure.) The minimum habitable floor area for each R-3B multiple dwelling shall be at least: 580 square feet per efficiency or one-bedroom unit; 740 square feet per two-bedroom unit; 860 square feet per three-bedroom unit; 1,040 square feet per four-bedroom unit. The minimum habitable floor area for “independent” senior housing shall follow the above room-size requirements. The minimum habitable floor area for “assisted-living” and “memory-care” senior housing shall not be less than that required by the Minnesota Department of Health. Sec. 44-384. Floor area. (Pertaining to R-3C multi-family development—this category is for town houses.) The minimum habitable floor area for each R-3C multiple dwelling shall be at least: 580 square feet per efficiency or one-bedroom unit; 740 square feet per two-bedroom unit; 860 square feet per three-bedroom unit; 940 square feet per four-bedroom unit. The minimum habitable floor area for “independent” senior housing shall follow the above room-size requirements. The minimum habitable floor area for “assisted-living” and “memory-care” senior housing shall not be less than that required by the Minnesota Department of Health. H1, Attachment 1 Packet Page Number 81 of 127 Section 2. This ordinance shall take effect after the approval by the city council and publishing in the official newspaper. The Maplewood City Council approved this ordinance revision on ___________. _________________ Mayor Attest: ______________________ City Clerk H1, Attachment 1 Packet Page Number 82 of 127 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, City Engineer/Public Works Director Steven Love, Assistant City Engineer Jon Jarosch, Civil Engineer II DATE: February 10, 2015 SUBJECT: Gladstone Improvements Phase 2, City Project 14-01 a) Approval of Resolution Approving Plans and Specifications and Advertising for Bids b) Approval of Utility Burial Agreement with Xcel Energy Introduction Final plans and specifications for the above referenced project have been completed and are ready to be advertised for bids. The bid opening for this project is proposed for 10:00 a.m., Friday, March 20, 2015. The award of bid will be considered by the City Council at the April 13, 2015 meeting. The City Council will also consider approving an agreement with Xcel Energy for the burial of overhead power lines along Frost Avenue. Background Throughout 2013, city staff and a proposed developer of the Maplewood Bowl Site worked on an application to the Metropolitan Council for available grant dollars. The city was officially awarded $1.9 million from the Metropolitan Council. Of this award, $900,000 is planned for infrastructure improvements along Frost Avenue/English Street. The feasibility report was ordered at the May 12, 2014, City Council meeting. On June 9, 2014 the feasibility report was accepted and authorization was given to proceed with the preparation of plans and specifications. Drawing cues from the Gladstone Neighborhood Master Plan, the second phase of Gladstone is proposed to include improvements along Frost Avenue from Phalen Place (the terminus of Phase I) and extend easterly to the roundabout at English Street. The improvements will include the burial of power lines, streetscaping (similar to what was installed on Frost Avenue during Phase 1), pavement replacement and reconditioning, new stormwater initiatives, Gladstone Savanna and Flicek Park enhancements, and utility improvements. A mill and overlay of English Street from the Gateway Trail to Ripley Avenue is also included in this project. A copy of the bid plans is available in the office of the City Engineer. If approved, it is anticipated that construction would begin in May of 2015 and be completed in the fall 2015. I1 Packet Page Number 83 of 127 Discussion Public Outreach The general concept of Gladstone Phase 2 was presented to city boards and commissions for input in 2014. The boards and commissions were generally pleased with the design concept. They also provided very useful input that staff and the consultant have incorporated into the final design. An informational neighborhood meeting was held with area property owners on October 7, 2014 to discuss the general design concept and receive input on the proposed project. This meeting resulted in a number of changes to the final design to better fit the needs of the area. A plan review open house was held on February 4, 2015. At this meeting, area property owners were able to view the plans and provide feedback on the final design. City staff has also been available to property owners to answer questions regarding the project by phone, email, and individual meetings. A number of mailings have also been sent to area residents explaining the project and soliciting feedback. Utility Burial Agreement with Xcel Energy One of the most noticeable aesthetic improvements proposed as a part of this project is the burial of overhead power lines along the south side of Frost Avenue, from Phalen Place to English Street. The cost to bury these power lines would be the responsibility of the City and is currently proposed to be funded through the Street Light Utility Fund. In order to proceed with the burial of these utility lines, the attached agreement with Xcel Energy must be executed. Budget Impact The total project budget was approved at the June 9, 2014 City Council meeting in the amount of $3,425,000. After the bids are received, the council would take another action to consider the award of a construction contract and also adopt the final financing plan. The financing plan will be updated once contractor bids are submitted and there is a defined contribution from the Maplewood Bowl Redevelopment negotiations. No changes to the currently approved budget are recommended at this time (shown below). It should be noted that no assessments are proposed as part of this project. The following is the currently approved financing plan: Funding Source Amount Metropolitan Council Grant (LCDA) $ 900,000 Sanitary Sewer Fund $ 60,800 Environmental Utility Fund $ 285,000 Park Development Fund $ 130,000 Street Light Utility Fund $ 561,000 Other City Funds (Potential General Obligations) $1,488,200 Total $3,425,000 I1 Packet Page Number 84 of 127 Recommendation It is recommended that the City Council approve the attached resolutions for the Gladstone Phase 2 Improvements, City Project 14-01, Approving Plans and Advertisement for Bids. It is further recommend that the City Council approve the attached Utility Burial Agreement with Xcel Energy related to the burial of the existing overhead power lines along Frost Avenue and authorize the City Engineer to sign the agreement signifying the City Council approval. Minor revisions as approved by the City Attorney are authorized as needed. Attachments 1. Resolution Approving Plans and Advertising for Bid 2. Utility Burial Agreement with Xcel Energy 3. Project Location Map I1 Packet Page Number 85 of 127 RESOLUTION APPROVING PLANS ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the City Council on June 9, 2014 plans and specifications for the Gladstone Phase 2 Improvements, City Project 14-01, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted in the official paper and in the Construction Bulletin (or similar) an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 20th day of March, 2015, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of April 13, 2015. Approved this 23rd day of February 2015 I1, Attachment 1 Packet Page Number 86 of 127 1700 East County Road E White Bear Lake, MN 55110 February 13, 2015 Kimley-Horn Attn. Mark Jaster 2550 University Ave West, Suite 238N St. Paul, MN 55114 Dear Mr. Jaster Thank you for the opportunity to respond to your request for Detailed Engineering & Design Analysis cost information regarding the overhead electrical power lines along Frost Ave. Your request is for Xcel Energy to relocate existing electrical overhead facilities owned by Xcel Energy from overhead to underground along Frost Ave. The cost to the city of Maplewood for this project would be $278,085. This cost is based on the assumption that the city will approve the permit application. The City of Maplewood is required to provide any easements on private property in order to replace existing overhead equipment with pad-mounted equipment. This project will eliminate any existing Xcel Energy street lights that are hung on the poles. The primary cost elements included in the cost are as follows: A. Removal of overhead poles, wires and associated equipment from Phalen Pl to the eastside English St, including 1 pole north and 1 pole south of the roundabout at Frost Ave and English St. B. Switchgear, transformers, other pad mounted equipment, poles and anchors to be placed on customer property or in the city right of way along Frost Ave. C. Feeder and distribution cables to replace the existing overhead conductors along Frost Ave. D. A credit of $53,431 for the depreciation of the existing overhead facilities set to be removed from Frost Ave has been applied to the project. Please note that these costs are excluded from the estimate: 1.) Removal of cable television, telephone, or telecommunications equipment attached to poles. It is the requestor’s responsibility to contact these companies regarding any possible charges. 2.) Possible Winter Construction costs of doing the work when winter conditions exist at requestor’s request. 3.) Restoration per City of Maplewood. Should the city of Maplewood choose to proceed with the relocation, please notify me and I will then send out a Statement of Work Request as a bill for this work requiring 80% of the estimated cost. After this project is complete, Xcel Energy will request the remaining money based on the actual cost of the project. This cost estimate is valid for 90 days from the date of this letter. Any agreement reached after this date will be subject to a review of the estimate, which could include a change to the above stated cost and an engineering retainer of $5,000. Should the decision to proceed be made, Xcel Energy would start the work in the spring of 2015. I1, Attachment 2 Packet Page Number 87 of 127 If you have any questions, please contact me at 651-779-3169 Sincerely, Zachery Hughes Electric Designer Xcel Energy CC: Jeffrey Blom Design Manager Xcel Energy Debra Fedor Electrical Engineer Xcel Energy I1, Attachment 2 Packet Page Number 88 of 127 STATEMENT OF WORK REQUESTED DATE: WORK REQUESTED BY: CONSISTING OF: The undersigned hereby requests and authorizes Northern States Power Company, a Minnesota corporation (“Xcel Energy”) to do the work described above, and in consideration thereof, agrees to pay ($222468.10 in accordance with the following terms: Receipt of the above amount hereby acknowledged on behalf of the Company by Northern States Power Company,Customer a Minnesota corporation (“Xcel Energy”) Print Full Name and Title Print Full Name and Title (if applicable) Signature Signature FOR XCEL ENERGY USE Xcel Energy Representative Xcel Energy Work Order #Ds479369 Construction$222468.10 Removal $Total $ Form 17-7012 ADDRESS:1902 County Road B East 2015 City Of Maplewood WORK LOCATION:Frost Ave Februrary 13th Maplewood, Mn 55109 The facilities installed or removed by Northern States Power Company, a Minnesota corporation (“Xcel Energy” or the “Company”) shall be the property of the Company and any payment by customer shall not entitle customer to any ownership interest or right therein. Customer’s and Company’s rights and obligations with respect to the facilities and services provided through the facilities are subject to additional terms and conditions as provided in the General Rules and Regulations and/or in the Rate Schedules of Xcel Energy's Electric Rate Book for customer's specific service, as they now exist or may hereafter be changed, on file with the state regulatory commission in the state where service is provided. See attached letterfor specific terms of this estimate/statement of work. Xcel Energy's Statement of Work Requested form which will serve as a bill for this work requestiong 80% of the estimated cost ($278,085.13), please pay $222,468.10. After the project is complete, Xcel Energy will request the remaining money based on actual cost of the project. This cost estimate is valid for 90 days from the date of this letter. Any agreement reached after this date will be subject to a review of the estimate, which could include a change to the above stated cost and an engineering retainer of $5,000. Zachery Hughes City Of Maplewood Payment is required prior to start of construcion Zachery Hughes 222468.10 I1, Attachment 2 Packet Page Number 89 of 127 PROJECT LOCATION PROJECT LOCATION MAP GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 EXHIBIT 1 I1, Attachment 3 Packet Page Number 90 of 127 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Thompson, City Engineer/Public Works Director DuWayne Konewko, Parks and Recreation Director James Taylor, Parks Manager Steven Love, Assistant City Engineer DATE: February 13, 2015 SUBJECT: County Road B Trail and Safety Improvements, City Project 14-02 aa.. Approval of Resolution Approving Plans and Specifications and Advertising for Bids bb.. Approval of Cooperative Agreement (PW 2015-01) with Ramsey County cc.. Approval of Resolution for No Parking Along County Road B dd.. Approval of Resolution to Approve Project Budget Introduction Final plans and specifications for the above referenced project have been completed and are ready to be advertised for bids. The bid opening for this project is tentatively proposed for 10:00 a.m., Monday, April 6, 2015. The next steps after approving the advertisement for bids is approval of Cooperative Agreement (PW2015-01) with Ramsey County and approval of a resolution for no parking along County Road B. Lastly, the council will also consider approving the resolution to approve the project budget. Background On January 27, 2014 the City Council passed a resolution supporting the 2014 Safe Routes to School Infrastructure Grant Application. The Public Works Department, the Parks and Recreation Department; along with the City’s consultant Bolton & Menk, Inc. worked together to prepare and submit a Safe Routes to School (SRTS) Infrastructure Grant application to MnDOT. The SRTS Infrastructure Grant included the construction of safety and trail improvements along County Road B from the existing trail at Birmingham Street to the existing trail at Van Dyke Street. Additionally, the proposal included extending a sidewalk from the proposed trail at the southeast corner of White Bear Avenue and County Road B to the existing sidewalk along the east side of White Bear Avenue south of County Road B. On April 4, 2014, the City received notification that the City was selected for the SRTS Infrastructure Grant. On May 12, 2014, the City Council authorized the County Road B Trail and Safety Improvements, City Project 14-02 to proceed and utilize the services of Bolton and Menk, Inc. as project engineer. It is anticipated an award of bid will be considered by the City Council on April 13, 2015. I2 Packet Page Number 91 of 127 A plan review open house was held at the Maplewood Community Center on February 4, 2015 between 5:00 p.m. and 7:00 p.m. The open house provided an opportunity for residents to view the design plans and make suggestions for staff to use in final adjustments. Discussion Design The proposed SRTS Infrastructure project, as illustrated on the attached project location map, will complete an important link of the County Road B corridor trail. This segment will connect the existing trail that leads to the Maplewood Community Center (MCC) at Van Dyke Street to the existing trail at Birmingham Street that was constructed as part of the 36 and English interchange project. The project also includes the construction of a missing segment of sidewalk on the east side of White Bear Avenue south of County Road B and the use of rectangular rapid flashing beacons (RRFBs) to improve pedestrian crossings at uncontrolled intersections near the two schools. Additional the signal at the intersection of White Bear Avenue and County Road B will be replaced and upgraded. These improvements will help provide a safe route for students walking or biking to John Glenn Middle School and Weaver Elementary School. Additional, residents will be provided a safe route to walk or bike to the MCC, Keller Lake Regional Park, and the new boardwalk recently constructed along Keller Lake. No Parking on County Road B Ramsey County Department of Public Works is a partner with the City of Maplewood on this SRTS Infrastructure project. The section of County Road B associated with the proposed project is a County State Aid Highway (C.S.A.H.) and is therefore required to be built to C.S.A.H. standards. According to C.S.A.H. standards, the majority of County Road B does not have the adequate width to accommodate on-street parking. Field observations show the following: • There is very little to no parking currently being used • Generally the existing road consists of: o Two 12 foot lanes o Two 5 foot shoulders Does not meet C.S.A.H. standards for on-street parking Due to Ramsey County’s partnership including the use of C.S.A.H. funds and use of SRTS grant funds, the project is required to be built to State Aid Standards. Ramsey County is requesting written concurrence from the City of Maplewood to restrict parking on County Road B, C.S.A.H. 25, as follows: • No Parking anytime between Birmingham Street and Van Dyke Street The installation of the “No-Parking” signs will be paid for through Ramsey County’s proposed project and maintained as part of their ongoing maintenance operations. The No Parking Resolution reflects how this segment of road is utilized currently. I2 Packet Page Number 92 of 127 Public Outreach City staff provided information to the public and has received feedback from residents through a number of means: • An informational neighborhood meeting at the Maplewood Community Center held on November 17, 2014. • Individual meetings with all property owners for properties that required either temporary easements or permanent easements. • A plan review open house at the Maplewood Community Center on February 4, 2015. • City staff has been available to residents to answer questions regarding the project by phone, email, and individual meetings. • Mailings, which included the initial informational packet. Staff brought the proposed project to the Parks and Recreation Commission on four different occasions at different stages of the project to keep the commission informed, solicit feedback, and request support for the project. This included: • January 15, 2014 - Update on the initial grant application and to request commission support • May 21, 2014 - Update on detailed design concept including: o Design o How the project meets the goals of the 2030 Comprehensive Plan o How the project meets the residents’ needs based on the results of the Park System Master Plan’s statistically valid survey • July 16, 2014 - Update on design progress • August 20, 2014 - Preliminary financing plan Cooperative Agreement with Ramsey County Ramsey County Department of Public Works is a partner with the City of Maplewood on this SRTS Infrastructure project. The attached agreement (PW2015-01) outlines the responsibilities of each party and how the costs for the SRTS safety improvements and the replacement/upgrades to the White Bear Avenue and County Road B traffic signals are to be split between the City of Maplewood and Ramsey County. The cost share amounts between the City of Maplewood and Ramsey County, as outlined in the attached cooperative agreement, are reflected in the proposed budget outlined in the following section. Budget Impact The engineer’s estimate for the proposed project total cost, which includes construction costs and indirects costs, is $1,289,506.00. This includes costs associated with trail, sidewalk, traffic signal, and pedestrian safety improvements. I2 Packet Page Number 93 of 127 The following is a summary of the engineer’s estimate for the proposed project: PROJECT ITEM PROJECT AMOUNT TRAIL, SIDEWALK, PEDESTRIAN SAFETY IMPROVEMENTS $747,601 STORM WATER IMPROVEMENTS $152,577 WATER IMPROVEMENTS $9,669 SIGNAL IMPROVEMENTS $379,659 TOTAL ESTIMATED PROJECT COST $1,289,506 ENGINEER'S ESTIMATE The following is a summary of the proposed project funding sources: FUNDING SOURCE TOTAL AMOUNT FEDERAL FUNDS (SRTS GRANT)$392,800 PARK DEVELOPMENT FUND $165,000 ENVIRONMENTAL UTILITY FUND $152,220 W.A.C. FUND $9,669 RAMSEY COUNTY (TRAIL IMPROVEMENTS)$95,158 RAMSEY COUNTY (SIGNAL IMPROVEMENTS)$342,603 STREET LIGHT UTILITY FUND $37,056 RIGHT OF WAY FUND $95,000 TOTAL REVENUES $1,289,506 ESTIMATED PROJECT COST RECOVERY Prior to the awarding of bid, staff will review the results of the bid and make recommendations if a project budget adjustment is required. Recommendation It is recommended that the council approve the attached resolution for the County Road B Trail and Safety Improvements, City Project 14-02, Approving Plans and Advertisement for Bids. It is further recommended that the City Council approve the attached Cooperative Agreement with Ramsey County (PW2015-01) related to the reconstruction and maintenance of County Road B (CSAH 25) as part of City Project 14-02, and authorize the Mayor and City Manager to sign the agreement signifying the City Council approval. Minor revisions as approved by the City Attorney are authorized as needed. It is also recommended that the City Council approve the attached resolutions, Approving No Parking along County Road B and Approving the Project Budget. Attachments 1. Project Location Map 2. Resolution Approving Plans and Advertising for Bid 3. Ramsey County Cooperative Agreement (PW2015-01) 4. Resolution for No Parking Along County Road B 5. Resolution to Approve Project Budget I2 Packet Page Number 94 of 127 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. © Ramsey County Enterprise GIS Division. 613.1 THIS MAP IS NOT TO BE USED FOR NAVIGATION NAD_1983_HARN_Adj_MN_Ramsey_Feet Feet0613.1306.54 Notes Enter Map Description I2, Attachment 1 Packet Page Number 95 of 127 RESOLUTION APPROVING PLANS ADVERTISING FOR BIDS WHEREAS, pursuant to authorization to proceed with the County Road B Trail and Safety Improvements, City Project 14-02 by the City Council on May 12, 2014 plans and specifications for the County Road B Trail and Safety Improvements, City Project 14-02, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, a copy of which is available in the office of the city engineer, are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted in the official paper and in the Construction Bulletin (or similar) an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 6th day of April, 2015, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of April 13, 2015. Adopted by the council on this 23rd day of February 2015. I2, Attachment 2 Packet Page Number 96 of 127 PW 2015-01 1 of 4 Agreement PW2015-01 RAMSEY COUNTY COOPERATIVE AGREEMENT WITH THE CITY OF MAPLEWOOD Ramsey County Maintenance Project Attachments: S.A.P. 062-625-037 Engineers Estimate-Exhibit A Location Map THIS AGREEMENT is between the City of Maplewood, Minnesota ("City") or (“City of Maplewood”), and Ramsey County, Minnesota ("County") or (“Ramsey County”); WITNESSETH: WHEREAS, the City of Maplewood and Ramsey County desire to perform a Sidewalk Project (“Project”) consisting of: installation of traffic signal system, restriping, bituminous trail, pedestrian ramps, and bituminous curb and gutter on County Road B from Birmingham Street toVan Dyke Street; and WHEREAS, County Road B (CSAH 25) is designated as Ramsey County State Aid Highway; and WHEREAS, portions of this Project have been designated as eligible for County State Aid Highway funds (CSAH), reimbursement as S.A.P. 062-625-037; and WHEREAS, preliminary study reports indicate it is feasible, practical and technically proper to provide for the Project which includes installation of a traffic signal system, restriping, bituminous trail, pedestrian ramps, and bituminous curb and gutter; and the construction plans have been approved by the City and the County; and WHEREAS, estimated project costs based have been tabulated and attached to this Agreement as Exhibit A, “Engineer’s Estimate"; NOW, THEREFORE, IT IS AGREED: 1. The City shall prepare the necessary plans, specifications, estimates and proposals in accordance with funding requirements to take bids for this Project. Costs of project revisions after the completion of plans and specifications will be paid for by the party requesting the revisions. Revisions must be consistent with State Aid requirements and are subject to approval by the County. 2. All Ramsey County owned rights of way and easements within the limits of the Project for roads, utilities and storm water are hereby extended and granted to the City of Maplewood for the duration of the Project. I2, Attachment 3 Packet Page Number 97 of 127 PW 2015-01 2 of 4 3. Upon award of a construction contract the City shall perform or contract for the performance of construction inspection. 4. The County and City shall participate in, and are responsible for, the construction costs and shares identified in Exhibit A. Actual costs will be adjusted to reflect final construction elements as submitted to the County for approval at the time of final Project completion. 5. The estimated construction cost of the Project is $827,284.00, as set forth in Exhibit A. 6. Any utilities or facilities modified or added to those identified in the plans and specifications may be incorporated in the construction contract by supplemental agreement and shall be paid for as specified in the supplemental agreement. Design and construction engineering fees shall be negotiated at the time of supplemental agreement preparation. 7. The County shall pay to the City fifty (50) percent of the cost of the trail after the application of federal funds, according to the Ramsey County Cost Participation policy. The estimated cost is $29,286.39, as set forth in Exhibit A. The County’s contribution will be paid entirely from the CSAH account and in accordance with MnDOT CSAH requirements. 8. The County shall pay to the City one hundred (100) percent of the cost of the traffic signal system according to the Ramsey County Cost Participation policy. The estimated cost is $342,603.00, as set forth in Exhibit A. The County’s contribution will be paid entirely from the CSAH account and in accordance with MnDOT CSAH requirements. 9. The County shall reimburse the City for trail engineering and administration costs incurred, as set forth in Exhibit A, as an engineering fee. Said fee shall be twelve (12) percent of item costs for which the County is responsible, prior to the application of Federal funds, as determined at the time of contract award. The estimated cost is $32,935.80, as set forth in Exhibit A. 10. The County shall reimburse the City for one hundred (100) percent of the traffic signal system engineering and administration costs incurred, as shown in Exhibit A, estimated at $17,000. 11. The County shall reimburse the City for one hundred (100) percent of the right of way administration and acquisition cost, for parcel X, as shown in Exhibit B, estimated at $7,900.00. 12. The County shall reimburse the City for trail construction inspection costs incurred, as set forth in Exhibit A, as a construction inspection fee. Said fee shall be twelve (12) percent) of item costs for which the County is responsible, prior to the application of Federal funds, as determined at the time of contract award. The estimated cost is $32,935.80, as set forth in Exhibit A. 13. The County shall reimburse the City for traffic signal construction inspection costs incurred, as set forth in Exhibit A, as a construction inspection fee. The estimated cost is $12,500, as set forth in Exhibit A. The final cost will be based on actual time and expenses. I2, Attachment 3 Packet Page Number 98 of 127 PW 2015-01 3 of 4 14. All material testing for this Project shall comply with MnDOT CSAH standards and the schedule of material control. 15. Quantity distributions identified above shown in Exhibit A are estimates. Actual Cost shall be based on the contractor’s unit prices and the quantities constructed. 16. All liquidated damages assessed to the contractor in connection with the work performed on the Project shall result in a credit shared by the City and the County in the same proportion as their responsibility for the cost of the element of the Project for which the liquidated damages were assessed. 17. The City shall not specially assess or otherwise recover any portion of its cost for this project through levy or special assessments on property owned by the County. 18. Throughout project design and construction, the City shall prepare partial cost and payment estimates for preliminary engineering fees, construction costs, and construction engineering fees and, at appropriate intervals, notify the County of its share of the costs for its items of work. 19. Upon final completion of the work, the City shall prepare a revised estimate of cost participation breakdown based upon the unit prices and the actual units of work estimated to have been performed and submit a copy to the County. 20. All payments by the County shall be made to the City of Maplewood, Minnesota. 21. The City of Maplewood and Ramsey County shall indemnify, defend and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney’s fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents or employees, in the execution, performance, or failure to adequately perform the indemnifying party’s obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by Ramsey County or the City of Maplewood of any statutory or common law immunities, limits, or exceptions on liability. I2, Attachment 3 Packet Page Number 99 of 127 PW 2015-01 4 of 4 22. This Agreement shall remain in full force and effect until terminated by mutual agreement of the City and the County. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed. WHEREFORE, this Agreement is duly executed on the last date written below. CITY OF MAPLEWOOD, MINNESOTA By: _______________________________ Its Mayor By: _______________________________ Its City Manager Date: _____________________________ RAMSEY COUNTY, MINNESOTA Julie Kleinschmidt, County Manager Date: _______________________________ Approval recommended: James E. Tolaas, Director Public Works Department Approved as to form and insurance: Assistant County Attorney I2, Attachment 3 Packet Page Number 100 of 127 RESOLUTION REQUESTING RAMSEY COUNTY TO RESTRICT PARKING ON COUNTY ROAD B EAST (C.S.A.H. 25) BETWEEN BIRMINGHAM STREET AND VAN DYKE STREET WHEREAS, County Road B East is a Ramsey County State Aid Route, and WHEREAS, the County of Ramsey is expending County State Aid Funds on the County Road B Trail and Safety Improvements, and WHEREAS, this improvement does not provide adequate width for parking on the street; and approval of the proposed construction as a County State Aid Street must therefore be conditioned upon certain parking restrictions. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Maplewood hereby requests Ramsey County to ban parking at all times on County Road B East between Birmingham Street and Van Dyke Street. Adopted by the council on this 23rd day of February 2015. I2, Attachment 4 Packet Page Number 101 of 127 RESOLUTION APPROVING PROJECT BUDGET COUNTY ROAD B TRAIL AND SAFETY IMPROVEMENTS, CITY PROJECT 14-02 WHEREAS, the City Council of Maplewood, Minnesota authorized Improvement Project 14-02 to proceed on May 12, 2014 for the County Road B Trail and Safety Improvements, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. The project budget reflects the cost share amounts with Ramsey County and Federal Funding through the Safe Routes to School program. 2. The Finance Director is hereby authorized to make the financial transfers necessary to implement the financing plan for the County Road B Trail and Safety Improvements, City Project 14-02. A project budget of $1,289,506 was established. The approved financing plan is as follows and shall be implemented: FUNDING SOURCE TOTAL AMOUNT FEDERAL FUNDS (SRTS GRANT)$392,800 PARK DEVELOPMENT FUND $165,000 ENVIRONMENTAL UTILITY FUND $152,220 W.A.C. FUND $9,669 RAMSEY COUNTY (TRAIL IMPROVEMENTS)$95,158 RAMSEY COUNTY (SIGNAL IMPROVEMENTS)$342,603 STREET LIGHT UTILITY FUND $37,056 RIGHT OF WAY FUND $95,000 TOTAL ESTIMATED PROJECT COST $1,289,506 Adopted by the council on this 23rd day of February 2015. I2, Attachment 5 Packet Page Number 102 of 127 J1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag , City Clerk DATE: February 18, 2015 SUBJECT: Approve Liquor License Manager for Cub Discount Liquor, Christopher K. Bengtson Introduction Christopher K. Bengtson has submitted an application to assume the off-sale liquor license manager responsibilities for Cub Discount Liquor, 100 County Road B West. Background For the purposes of this license application, a background investigation was conducted on Mr. Bengtson. Nothing has been indentified that would prohibit him from assuming the manager responsibilities for Cub Discount Liquor. City staff will be making periodic onsite visits to ensure compliance to eliminate the sale of alcoholic beverages to underage persons, and compliance with the City’s code of ordinances. In addition, the applicant has received a copy of the City Code and has familiarized himself with the provisions contained within it. Budget Impact None Recommendation It is recommended that the Council approve Christopher K. Bengtson as the liquor license manager for Cub Discount Liquor, 100 County Road B West. Attachments None Packet Page Number 103 of 127 J2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag , City Clerk DATE: February 18, 2015 SUBJECT: Approve Liquor License Manager for Rainbow Foods, Paula A. Thoreson Introduction Paula A. Thoreson has submitted an application to assume the off-sale liquor license manager responsibilities for Rainbow Foods, 2501 White Bear Avenue. Background For the purposes of this license application, a background investigation was conducted on Ms. Thoreson. Nothing has been indentified that would prohibit her from assuming the manager responsibilities for Rainbow Foods. City staff will be making periodic onsite visits to ensure compliance to eliminate the sale of alcoholic beverages to underage persons, and compliance with the City’s code of ordinances. In addition, the applicant has received a copy of the City Code and has familiarized herself with the provisions contained within it. Budget Impact None Recommendation It is recommended that the Council approve Paula A. Thoreson as the liquor license manager for Rainbow Foods, 2501 White Bear Avenue. Attachments None Packet Page Number 104 of 127 J3 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag , City Clerk DATE: February 18, 2015 SUBJECT: Approve Liquor License Manager for Maddie’s Liquor, Akberali Punjwani Introduction Akberali Punjwani has submitted an application to assume the off-sale intoxicating liquor license manager responsibilities for Maddie’s Liquor, 1690 McKnight Road N. Background For the purposes of this license application, a background investigation was conducted on Mr. Punjwani. Nothing has been indentified that would prohibit him from assuming the manager responsibilities for Maddie’s Liquor. City staff will be making periodic onsite visits to ensure compliance to eliminate the sale of alcoholic beverages to underage persons, and compliance with the City’s code of ordinances. In addition, the applicant has received a copy of the City Code and has familiarized himself with the provisions contained within it. Budget Impact None Recommendation It is recommended that the Council approve Akberali Punjwani as the liquor license manager for Maddie’s Liquor, 1690 McKnight Road N. Attachments None Packet Page Number 105 of 127 J4 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Karen Haag, City Clerk DATE: February 18, 2015 SUBJECT: Approval of a Temporary Lawful Gambling Permit for St. Pascal Baylon Church, 2100 White Bear Avenue Introduction An application for a temporary Lawful Gambling permit has been submitted by Michael Lentz for St. Pascal Baylon Catholic Church, to be used at 2100 White Bear Avenue, Maplewood. Background This permit will be used for the church’s annual Friends and Family Gala, held at the Maplewood Community Center on Saturday, April 11, 2015 from 6:00pm to 10:30 p.m. Proceeds from the event will benefit their outreach and educational programs at the school and church. Budget Impact None Recommendation Staff recommends that Council approve the Temporary Lawful Gambling Permit for St. Pascal Baylon Catholic Church, to be used at 2100 White Bear Avenue on April 11, 2015. Packet Page Number 106 of 127 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, Parks and Recreation Director DATE: February 23, 2015 RE: Approval to Enter into Contracts with Muska Electric, Aqua Logic, and Swanson & Youngdale for MCC Improvements Introduction SEH Architects completed an Asset Management Study in March of 2014. In this report a number of items are identified as “Potentially Critical” or “Currently Critical” and have an action date of January 2015. The air handling unit for the Aquatic Center at Maplewood Community Center (MCC) will be replaced during the month of May 2015. The Aquatic Center will be closed during this time which will also allow staff to complete a number of other projects related to cleaning, repair, and replacement. A number of “Currently Critical” items from SEH Architects’ Asset Management Plan are identified below: • Pool Lighting – The current lighting in the MCC Aquatic Center consists of 20-1000 watt metal halide bulb fixtures. Muska Electric (state contractor) has provided a quote of $61,775 to replace the fixtures and Xcel Energy has pre-approved a rebate of $7,287. The net project cost is $54,488. The Asset Management Plan calls for lighting fixtures to be replaced throughout MCC in January 2017 at a total cost of $463,234. Due to the Aquatic Center closure and the energy-saving payback time for using high-efficiency LED lighting, we are intending to replace the lighting in May 2015. This project has an estimated payback period of 68 months. Xcel Energy has stated that the 68 month payback is very good! • Pool Filters and VFD’s – Aqua Logic (state contractor) has provided a quote of $114,940 for removal and replacement of the sand media filters for the lap and leisure pools. The filters currently in use at MCC are original equipment and are listed as “Currently Critical” in the Asset Management Plan. Aqua Logic has also provided a quote of $26,090 for adding an Ultra Violet light (UV) treatment system to the spa, adding a Variable Frequency Drive (VFD) to the spa mechanical system and necessary electrical work. The addition of these items will reduce the amount of chemicals that are required to treat the spa and will also save energy and time with the addition of the VFD. • Slide Platform Railings – The waterslide tower finish is listed in the Asset Management Plan as “Currently Critical”. Swanson Youngdale (State Contractor) has provided a quote of $18,940 to sandblast, prime, and repaint the waterslide tower. J5 Packet Page Number 107 of 127 • Locker Room Paint – Paint is peeling and/or damaged in a number of areas in the men’s, women’s, and family locker rooms. Swanson Youngdale provided a quote of $4,260 to repair or repaint these areas. Budget Impact The net total for these MCC improvements is $218,718. All of these items were identified in the MCC Asset Management Study as “Potentially or Currently Critical”. Staff, working directly with Gayle Bauman, Finance Director, will pay for these improvements as follows: if, upon completion of the audit, it is determined that funds are available in the General Fund to fund a portion or all of this cost, a transfer will be done to cover the cost, otherwise the City will need to bond for these costs by issuing Equipment Certificates. The cost for these improvements all came in below the cost estimates in the MCC Asset Management Study. Recommendation Staff recommends that the City Council authorize the City Manager to enter into contracts with Aqua Logic ($141,030), Muska Electric ($61,775), and Swanson & Youngdale ($23,200) for the project work identified in this staff report. The City will realize a rebate from Xcel Energy in the amount of $7,287. The total net cost for these projects are $218,718. Attachments None J5 Packet Page Number 108 of 127 MEMORANDUM To: Melinda Coleman, City Manager From: Karen Haag, Citizen Services Director Date: February 13, 2015 Re: Approval of Pyrotechnic Display Contract and Resolution of Support for July 4th Event Introduction To celebrate the 50th year anniversary of the city the city had its first Taste of Maplewood event. The event has changed over the years and in 2012, at the request of citizens, the council directed staff to reinstitute the annual July 4th celebration including a fireworks display. Background Pyrotechnic Display has worked with the city for numerous years and has done a wonderful job with their fireworks display. Staff and the community alike have been very impressed with the pyrotechnics that have been displayed. Attached you will find the 2015 Pyrotechnic Display contract for our July 4th event in the amount of $15,000. Staff is in the initial planning stages for the July 2015 event securing vendors, entertainment, and pyrotechnics. Since moving the event to Hazelwood Park and having the event on July 4th, staff has limited the number of food vendors with each vendor designating food items as exclusive so that each vendor has the opportunity to have good sales for the day. The same has been for the adult beverage vendor. Our vendors have been very pleased with this change. Advertisement for the event for the past three years has indicated that there are to be no coolers allowed in the park during the event. With council approval of a Resolution of Support for the event and with the assistance of the Police Department, this was more strictly enforced last year with good results. Police Department and City staff were stationed at the trail entrance to the park off of Hazelwood and at the trail entrance off of Beam Avenue enforcing the restriction. During the 2015 budget the July 4th Light it Up Event was approved by council. Staff is requesting that the attached Resolution of Support for the 2015 event be approved by council to further show their support. Budget Impact Funds for July 4th event are included in the 2015 budget. Recommendation Staff recommends council approval of the 2015 Pyrotechnic Display Contract and authorizes the City Clerk to sign and manage the same and approve the Resolution of Support for the 2015 event. Packet Page Number 109 of 127 Staff anticipates a net expenditure of $19,500 which is included in the 2015 approved budget. Attachments 1. Pyrotechnic Display Contract 2. Resolution of Support Packet Page Number 110 of 127 J6, Attachment 1 Packet Page Number 111 of 127 J6, Attachment 2 Resolution of Support for the 2015 July 4th Light It Up Event Whereas the City of Maplewood has established July 4th Light It Up as an annual event that is an outreach to the surrounding community; Whereas the July 4th Light it Up Event brings the community together and gives local food and entertainment businesses the opportunity to showcase their offerings while providing families an opportunity to experience a family friendly environment; Whereas the July 4th Light It Up Event is an annual city-wide event and each department within the city plays a part in its success; Whereas city staff will work diligently soliciting sponsors including local businesses for the event to offset incurred costs; Therefore Let it Be Resolved that the city council supports the 2015 July 4th Light It Up Event at Hazelwood Park. Packet Page Number 112 of 127 J7 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mychal Fowlds, IT Director DATE: February 18, 2015 SUBJECT: Approval of a Transfer Agreement with Comcast and Midwest Cable/Greatland Connections and Approval of a Resolution Conditionally Granting the Consent to the Transfer of Control of the Cable Television Franchisee and Cable Television System from Comcast to Greatland Connections Introduction This item is being presented to keep you informed on the happenings at the Cable Commission as it relates to the renewal of the Cable Franchise Agreement. Background The City of Maplewood is a member of the Ramsey/Washington Suburban Cable Commission. The City currently has a Cable Franchise Agreement with Comcast that lasted initially until November of 2014. The Cable Commission has been involved in the Cable Franchise Agreement and has extended our existing agreement until 2016 so that the details of any merger involving Comcast could be finalized. Currently, Comcast as a parent company is requesting approval of a transfer agreement that would transfer Comcast infrastructure and subscribers in Maplewood and neighboring communities to Midwest Cable / Greatland Connections. The franchise requires each member City’s consent be given prior to any sale or transfer of said system and your approval of this transfer agreement and subsequent signing of the attached document would constitute that consent. That is the first portion of this item. Secondly, not only does each City need to approve the sale/transfer of ownership, they also need to approve then the Franchisee designation to the new owner. Comcast is currently our Franchisee. Assuming that your approval is given and they transfer ownership to Midwest Cable / Greatland Connections they would then be our new Franchisee. That is the second portion of this item. Comcast is requesting that the approvals listed above be granted prior to March 13, 2015. RWSCC Executive Director Tim Finnerty will be available to answer any questions or concerns you may have regarding this item. Budget Impact At this point there is no budget impact associated with this item. The financial details of our existing Franchise Agreement would stay consistent through the new renewal date of July 1, 2018. Recommendation Council is be asked to approve the following: Packet Page Number 113 of 127 J7 1. A transfer agreement with Comcast and Midwest Cable/Greatland Connections 2. A resolution conditionally granting the consent to the transfer of control of the Cable Television Franchisee and Cable Television System from Comcast to Greatland Connections Attachments 1. Transfer Agreement & Resolution as Provided by RWSCC 2. Midwest Cable, Inc. signature page 3. Comcast of Minnesota, Inc. signature page Packet Page Number 114 of 127 TRANSFER AGREEMENT BETWEEN AND AMONG THE MEMBERS OF THE RAMSEY WASHINGTON SUBURBAN CABLE COMMISSION, COMCAST OF MINNESOTA, INC. AND MIDWEST CABLE, INC. WHEREAS, Comcast of Minnesota, Inc., (“Franchisee”) operates a cable television system (the “System”) in communities which are members of the Ramsey/Washington Suburban Cable Commission (RWSCC) pursuant to a franchise to which the City of Birchwood Village, the City of Dellwood, the City of Grant, the City of Lake Elmo, the City of Mahtomedi, the City of Maplewood, the City of North St. Paul, the City of Oakdale, the City of Vadnais Heights, the City of White Bear Lake, White Bear Township and the City of Willernie, Minnesota, are parties (each community is a “Franchisor”); a March 9, 1995 Memorandum of Understanding; and the April 10, 2014 Settlement Agreement (the “Franchise Documents”); and WHEREAS, the existing franchise agreement dated November 29, 1999, expired on November 28, 2014; and WHEREAS, the Franchise requires the Franchisor’s prior consent to a sale or transfer of stock so as to create a new controlling interest under Minnesota Statutes 238.083; and WHEREAS, Comcast of Minnesota, Inc., is an indirect, wholly-owned subsidiary of Comcast Corporation (“Comcast”); and WHEREAS, Comcast, as the ultimate parent corporation of Franchisee, has agreed to divest and transfer the Franchisee, following its conversion to a limited liability company, and Cable System to Midwest Cable, Inc., in a process described in the Transfer Application (the “Proposed Transaction”); and WHEREAS, immediately following the closing of the Proposed Transaction, Midwest Cable, Inc., will be renamed GreatLand Connections, Inc., and, for the purposes of this Resolution, the transfer applicant will be referred to as “GreatLand” throughout; and WHEREAS, Comcast filed a Federal Communications Commission Form 394 with the RWSCC on June 18, 2014, together with certain attached materials, which documents more fully describe the Proposed Transaction and which documents, with their attachments, contain certain promises, conditions, representations and warranties (the “Transfer Application”); and WHEREAS, under the Proposed Transaction, the ultimate ownership and control of the Franchisee and the System will change, and it requires the prior written approval of the Franchisor; and WHEREAS, Comcast, through its subsidiaries, provided written responses to some of the data requests issued by the Franchisor or by the RWSCC, including directing the representatives of the Franchisor to publicly filed and available information, and information posted to Comcast Corporation and other websites (the “Data Request Responses”); and J7, Attachment 1 Packet Page Number 115 of 127 Transfer Agreement 2 WHEREAS, the Franchisee has agreed it will continue to be responsible for all acts and omissions, known and unknown, under the Franchise Documents and applicable law for all purposes, including (but not limited to) franchise renewal, and Franchisee agrees that it will continue to be so responsible. WHEREAS, the parties have reached agreement on other terms and conditions under which the Application may be approved, subject to and in reliance upon the representations made by and on behalf of Comcast of Minnesota, Inc, Comcast, and GreatLand to the Franchisor, RWSCC and their representatives. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: Section 1. This Agreement shall only be effective as to those communities which grant the Transfer Application in a form substantially similar to the attached to this Agreement. This Agreement shall be dated February 15, 2015 for purposes of identification. Section 2. The parties agree: a) The Franchise is extended through and including July 1, 2018. b) Paragraph 10 of the “Settlement Agreement Regarding PEG Capacity” is amended so that the reference to January 1, 2016 is changed to July 1, 2018. c) Paragraph 2 of the “Settlement Agreement Regarding PEG Capacity” is amended to read as follows: “Comcast will make available a second HD PEG channel conditioned upon the Commission affirming in writing that it has ready and available a minimum of 100 hours of locally produced HD content that has not been carried on the existing HD channel. On or after January 1, 2017, the Commission may request the launch of a third HD PEG channel in exchange for the discontinuance of one (1) standard definition PEG channels of the Commission’s choosing. The Commission shall affirm in writing that it has ready and available sufficient locally produced HD PEG programming not already carried on the other two HD PEG channels so as to be able to program at least 6 hours per day with non-character generated HD PEG programming. d) Franchisee will correct any safety code issues identified to it by the Commission as of January 31, 2015 and identify the results of its work to the Commission. Comcast will complete this review and the corrective actions by March 31, 2015. e) Franchisee has been in discussions with Lake Elmo and will promptly reach agreement on the timing and details of a Comcast line extension of its system without charge to the customers or Franchisor, without regard to whether density requirements in the Franchise are satisfied, as to The Sanctuary Development in Lake Elmo. Further, Comcast will promptly commence discussions with Grant regarding the timing of line extensions along the following routes which extension shall also be made without charge to customers or Franchisor, without regard to whether density requirements in the Franchise are satisfied: 105th Street between Jamaica Av N and Inwood Av N; and Inwood Av N between 105th St and 110th Street. Absent a finding of unusual costs, construction shall commence in a reasonable time period. Franchisee may continue to charge for drop costs for drops J7, Attachment 1 Packet Page Number 116 of 127 Transfer Agreement 3 whose length from the nearest right of way to the customer premises exceed standard installations, as provided in the Franchise. f) Franchisee will pay Commission $15,000 in connection with issues surrounding the transfer application. This amount is not and may not be treated as a franchise fee. g) Franchisee shall pay the Commission $47,610.16 in past-due franchise fees and penalties arising out of a review it conducted of its allocation of revenues from its HD Service Bundles and the omission of the HD Technology Fee from the revenue allocations in certain of those packages from 2012 through 2014. This payment will be made within 30 days of the approval of effective date of this agreement. h) GreatLand warrants that nothing about the Transition Services Agreement with Comcast or the Charter Services Agreement, including the 4.25% fee thereunder, or the relationships created by those agreements, shall be used to reduce the franchise fees otherwise due under the Franchise Documents for cable services provided in any RWSCC community, such that franchise fees cannot be evaded by virtue of those agreements. Within 30 days after closing the Proposed Transaction, GreatLand shall provide a copy of the Charter Services Agreement and Comcast Transition Agreement, subject to reasonable confidentiality protections as necessary. i) GreatLand and Franchisee warrant that for so long as (1) Franchisee is under the ultimate control of GreatLand and (2) the current franchise agreement remains in effect, Franchisee will continue the same franchise fee offset practices as have been followed by the Franchisee during the fourth quarter of 2014. Should a Franchisor grant a competing cable service or video service franchise that is not subject to franchise fee offset limitations as specified herein, this Section 1.9 shall terminate on the date of such franchise grant as to such Franchisor. j) GreatLand assures that it will cause to be made available adequate financial resources to allow Franchisee to meet its obligations under the Franchise, including without limitation, customer service standards in the franchise and under federal law, build out obligation, PEG funding, and all other financial obligations in the Franchise. k) Each Franchisor is only approving the transfer of control to Midwest Cable, Inc. No other transaction is approved, and any other transaction that is subject to approval under the franchise or cable ordinance, whether or not contemplated in the application, shall require Franchisor approval. l) Each Franchisor’s approval of the Transfer Application is made without prejudice to, or waiver of, its and/or the Franchisor’s right to fully investigate and consider during any future franchise renewal process: (i) Franchisee’s financial, technical, and legal qualifications; (ii) Franchisee’s and Franchisee’s compliance with the Franchise; and (iii) any other lawful, relevant considerations. m) Each Franchisor’s approval of the Transfer Application is made without prejudice to, or waiver of, any right of the Franchisor to consider or raise claims based on Franchisee’s or Franchisee’s defaults, any failure to provide reasonable service in light of the community’s needs, or any failure to comply with the terms and conditions of the Franchise Documents, or with applicable law. J7, Attachment 1 Packet Page Number 117 of 127 Transfer Agreement 4 n) Each Franchisor waives none of its rights with respect to the Franchisee’s compliance with the terms, conditions, requirements and obligations set forth in the Franchise and in applicable law. A Franchisor’s approval of the Transfer Application shall in no way be deemed a representation by the Franchisor that the Franchisee is in compliance with all of its obligations under the Franchise and applicable law. GreatLand warrants that Franchisee will be able to comply with all the terms and conditions of those agreements, including provisions requiring production of documents, maintenance of records and system monitoring. o) After the Proposed Transaction, GreatLand and Franchisee will be bound by all the commitments, duties, and obligations, present and continuing, embodied in the Franchise Documents and applicable law. The Proposed Transaction will have no effect on these obligations. Likewise, the Proposed Transaction will have no effect on any other agreement with any Franchisor or RWSCC now in force or which must be accepted as a condition of the approval hereunder. p) GreatLand shall provide an executed written certification in the form attached hereto within thirty (30) days after consummation of the Proposed Transaction, guarantying the full performance of the Franchisee. GreatLand shall provide the Commission with written notification that the Proposed Transaction closed within ten (10) days after the closing; q) GreatLand will comply with any and all conditions or requirements applicable to GreatLand set forth in all approvals granted by federal agencies with respect to the Proposed Transaction and Transfer Application, however nothing in this paragraph is intended to create or grant any Franchisor or the Commission authority to enforce the conditions that it would not otherwise have. r) GreatLand shall provide a written guarantee in the form attached hereto within thirty (30) days of consummation of the Proposed Transaction specifying that subscriber rates and charges in the Franchise area will not increase or services be reduced as a result of the costs of the Proposed Transaction. GreatLand’s current projections do not require it to increase cable rates, or decrease cable services, in order to perform its obligations under the Franchise Documents, other than those changes made in the ordinary course of business. It will not contend that Franchisee is entitled to any relief from obligations (under the Cable Act’s commercially impracticable standard or otherwise) based on the failure of any financial assumption related to the Proposed Transaction to materialize. s) After the Proposed Transaction is consummated, GreatLand and Franchisee will continue to be responsible for all past acts and omissions, known and unknown, under the Franchise Documents and applicable law for all purposes, including (but not limited to) Franchise renewal to the same extent and in the same manner as before the Proposed Transaction. t) Except as specifically provided herein, nothing in this Agreement amends or alters the Franchise Documents or any requirements therein or in any agreement between Franchisor and Franchisee in any way, and all provisions of the same remain in full force and effect and are enforceable in accordance with their terms. J7, Attachment 1 Packet Page Number 118 of 127 Transfer Agreement 5 u) The Proposed Transaction shall not permit GreatLand and Franchisee to take any position or exercise any right with respect to the Franchise and the relationship thereby established with a Franchisor or the Commission that could not have been exercised prior to the Proposed Transaction. v) Approval is conditioned upon receipt of any and all state and federal approvals and authorizations required for the Proposed Transaction. w) The terms and conditions on which the Proposed Transaction closes may not be materially different from the terms and conditions presented to Franchisor as part of the Form 394 application, as amended by subsequent information and representations provided to or made available to the Franchisor directly or by identified public links to such information. x) Approval of the transfer does not constitute an endorsement of any of the terms of the Charter Service Agreement or Transition Services Agreement, and the same do not excuse performance under the Franchise Documents. y) In the event GreatLand were to file for Bankruptcy, GreatLand acknowledges that PEG fees and franchise fees are administrative priority claims, and each Franchisor shall have all of the protections available to the maximum extent allowed under federal bankruptcy law to the continued performance by Franchisee under the Franchise, including the payment of franchise fees and the right to review and approve any transfer or change in control over the Franchisee. Section 3. If any of the conditions or requirements specified in this Agreement are not satisfied, such failure shall be deemed a material breach of the Franchise Documents and applicable law, and subject to revocation and other remedies contained in the Franchise Documents and applicable law. Section 4. If any of the written representations made to the Franchisor or its representatives in the Transfer Application proceeding by (i) Franchisee, (ii) Comcast or (iii) GreatLand, (iv) any subsidiary or representative of the foregoing prove to be materially incomplete, untrue or inaccurate in any material respect, it shall be deemed a material breach of the Franchise Documents and applicable law, and subject to revocation and to other remedies contained in the Franchise Documents and applicable law. Section 5. This agreement shall be governed by the laws of Minnesota. Section 6. This agreement is binding on each party’s successors and assigns. Section 7. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, but all of which, taken together, shall constitute one and the same agreement. J7, Attachment 1 Packet Page Number 119 of 127 Transfer Agreement 6 Midwest Cable, Inc. By: _________________ Name: _________________ Title: _________________ Date: City of Mahtomedi By: __________________ Name: __________________ Title: __________________ Date: Comcast of Minnesota, Inc. By: __________________ Name: __________________ Title: __________________ Date: City of Maplewood By: __________________ Name: __________________ Title: __________________ Date: City of Birchwood Village By: __________________ Name: __________________ Title: __________________ Date: City of North St. Paul By: __________________ Name: __________________ Title: __________________ Date: City of Dellwood By: __________________ Name: __________________ Title: __________________ Date: City of Oakdale By: __________________ Name: __________________ Title: __________________ Date: City of Grant By: __________________ Name: __________________ Title: __________________ Date: City of Vadnais Heights By: __________________ Name: __________________ Title: __________________ Date: City of Lake Elmo By: __________________ Name: __________________ Title: __________________ Date: City of White Bear Lake By: __________________ Name: __________________ Title: __________________ Date: White Bear Township By: __________________ Name: __________________ Title: __________________ Date: City of Willernie By: __________________ Name: __________________ Title: __________________ Date: J7, Attachment 1 Packet Page Number 120 of 127 Transfer Agreement 7 Attachment 1 Form of Guaranty of Performance GUARANTY OF PERFORMANCE GreatLand Connections, Inc., as the ultimate parent entity of Comcast of Minnesota, LLC, the Franchisee, upon closing of the proposed transaction (as defined in Resolution No. __________) certifies that it has sufficient financial resources and will at all times make available all necessary financial resources to ensure that the Franchisee has the capability to operate and maintain the System in accordance with the Franchise and applicable laws, regulations codes and standards, and to fully comply at all times with the Franchise, and applicable laws, regulations, codes and standards and guarantees such performance. GreatLand Connections, Inc., agrees that any failure to adhere to this guaranty shall be deemed a violation of the Franchise held by the Franchisee. EXECUTED as of _______________________. GreatLand Connections, Inc. By: ________________________ Name: ______________________ Title: _______________________ Address: J7, Attachment 1 Packet Page Number 121 of 127 Attachment 2 Form of Guaranty Regarding Rates GUARANTY REGARDING RATES GreatLand Connections, Inc., upon closing of the proposed transaction (as defined in Resolution No. __________), guarantees that rates and charges for cable service offered by Comcast of Minnesota, LLC, the Franchisee in the Franchisor, will not increase as a result of the cost of the proposed transaction. GreatLand Connections, Inc., agrees that any failure to adhere to this guaranty shall be deemed a violation of the Franchise held by the Franchisee, Comcast of Minnesota, LLC. EXECUTED as of _______________________. GreatLand Connections, Inc., By: ________________________ Name: ______________________ Title: _______________________ Address: J7, Attachment 1 Packet Page Number 122 of 127 Transfer Agreement 9 RESOLUTION NO. _____ A RESOLUTION CONDITIONALLY GRANTING THE CONSENT TO THE TRANSFER OF CONTROL OF THE CABLE TELEVISION FRANCHISEE AND CABLE TELEVISION SYSTEM FROM COMCAST CORPORATION TO GREATLAND CONNECTIONS, INC. WHEREAS, ________, Minnesota, (“Franchisor”) is a Municipal Corporation; and WHEREAS, Comcast of Minnesota, Inc., (“Franchisee”) operates a cable television system (the “System”) in [COMMUNITY NAME] pursuant to a franchise agreement, a March 9, 1995 Memorandum of Understanding, and the April 10, 2014 Settlement Agreement (the “Franchise Documents”); and WHEREAS, the existing franchise agreement dated November 29, 1999, expired on November 28, 2014; and WHEREAS, Section ____ of the Franchise requires the Franchisor’s prior consent to a sale or transfer of stock so as to create a new controlling interest under Minnesota Statutes 238.083; and WHEREAS, Comcast of Minnesota, Inc., is an indirect, wholly-owned subsidiary of Comcast Corporation (“Comcast”); and WHEREAS, Comcast, as the ultimate parent corporation of Franchisee, has agreed to divest and transfer the Franchisee, following its conversion to a limited liability company, and Cable System to Midwest Cable, Inc., in a process described in the Transfer Application (the “Proposed Transaction”); and WHEREAS, immediately following the closing of the Proposed Transaction, Midwest Cable, Inc., will be renamed GreatLand Connections, Inc., and, for the purposes of this Resolution, the transfer applicant will be referred to as “GreatLand” throughout; and WHEREAS, Comcast filed a Federal Communications Commission Form 394 with the Franchisor on June 18, 2014, together with certain attached materials, which documents more fully describe the Proposed Transaction and which documents, with their attachments, contain certain promises, conditions, representations and warranties (the “Transfer Application”); and WHEREAS, under the Proposed Transaction, the ultimate ownership and control of the Franchisee and the System will change, and it requires the prior written approval of the Franchisor; and WHEREAS, Comcast, through its subsidiaries, provided written responses to some of the data requests issued by the Franchisor or by the Ramsey Washington Suburban Cable Commission, including directing the representatives of the Franchisor to publicly filed and J7, Attachment 1 Packet Page Number 123 of 127 Transfer Agreement 10 available information, and information posted to Comcast Corporation and other websites (the “Data Request Responses”); and WHEREAS, Franchisee and GreatLand have signed a Transfer Agreement, dated for purposes of identification February 15, 2015, (the “Transfer Agreement”) binding on each of them, which sets forth certain agreements, guaranties, warrantied and conditions; WHEREAS, based on that agreement, and in reliance upon the representations made by and on behalf of Comcast of Minnesota, Inc, Comcast, and GreatLand, to the Franchisor, RWSCC recommended, and Franchisor is willing to grant consent to the Proposed Transaction, so long as those representations are complete and accurate and the agreement becomes fully enforceable; and WHEREAS, subject to the foregoing, the Franchisor’s approval of the Proposed Transaction is therefore appropriate if the Franchisee will continue to be responsible for all acts and omissions, known and unknown, under the Franchise Documents and applicable law for all purposes, including (but not limited to) franchise renewal, and Franchisee has agreed that it will continue to be so responsible. NOW, THEREFORE, BE IT RESOLVED BY THE ___________ AS FOLLOWS: Section 1. ___________ is authorized to sign that certain Transfer Agreement on behalf of Franchisor Section 2. The Franchisor’s consent to and approval of the Transfer Application is hereby GRANTED in accordance with the Franchise, subject to the terms and conditions of the Transfer Agreement. Section 3. This Resolution shall not be construed to grant or imply the Franchisor’s consent to any other transfer or assignment of the Franchise or any other transaction that may require the Franchisor’s consent under the Franchise Ordinances or applicable law. The Franchisor reserves all its rights with regard to any such transactions. Section 4. This Resolution is a final decision on the Transfer Application within the meaning of 47 U.S.C. § 537. Section 5. The transfer of control of the Franchisee and Franchisee from Comcast to GreatLand shall not take effect until the consummation of the Proposed Transaction. [SIGNATURES AND STANDARD FORMS FOR RESOLUTION] J7, Attachment 1 Packet Page Number 124 of 127 J7, Attachment 2 Packet Page Number 125 of 127 J7, Attachment 3 Packet Page Number 126 of 127 MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: February 17, 2015 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. March 9th a. Workshop Commissioner Interviews, MCC Changes and Partnership Implementation Plan, Parks Project Partnership Update 2. March 16 th a.Council/Staff Annual Retreat – 8:30 am to 4:30 pm 3. March 23rd a. Workshop MCC Asset Management Plan Schedule, Code Enforcement Annual Report 4. April 13 th a. Workshop Fire/EMS Needs and Options, Communications Plan Update, Update on New Police CAD System 5. April 27 th a. Workshop Regional Council of Mayors Presentation given by Myles Shaver from the University of Minnesota and Peter Frosch from Greater MSP Budget Impact None. Recommendation No action required. Attachments None. M1 Packet Page Number 127 of 127