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HomeMy WebLinkAbout01-26-2015 City Council Meeting Minutes January 26, 2015 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, January 26, 2015 Council Chambers, City Hall Meeting No. 02-15 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:04 p.m. by Mayor Slawik. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: M2 Cable Commission Appointments N1 Multi Cultural Business Event at the Maplewood Community Center N2 Parks & Recreation Update N3 Planning Commission N4 Rush Line Corridor Update N5 TAB Update N6 League of Women Voters Meeting N7 Community Engagement Seminar by the League of Minnesota Cities Councilmember Cardinal moved to approve the agenda as amended. Seconded by Councilmember Abrams Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of January 12, 2015 City Council Workshop Minutes Councilmember Juenemann moved to approve the January 12, 2015 City Council Workshop Minutes as submitted. Seconded by Councilmember Abrams Ayes – All The motion passed. January 26, 2015 City Council Meeting Minutes 2 2. Approval of January 12, 2015 City Council Meeting Minutes Councilmember Juenemann moved to approve the January 12, 2015 City Council Meeting Minutes as submitted. Seconded by Councilmember Cardinal Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Approval of the 2014 Planning Commission Annual Report Dale Trippler, Planning Commissioner gave the commission report and answered questions of the council. Councilmember Juenemann moved to approve the 2014 Planning Commission Annual Report. Seconded by Councilmember Koppen Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Juenemann requested agenda item G3 be highlighted. Mayor Slawik requested agenda item G2 be highlighted. Councilmember Juenemann moved to approve consent agenda items G1-G5. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 514,177.33 Checks # 94260 thru #94299 dated 01/13/15 $ 619,863.10 Disbursements via debits to checking account dated 01/05/2015 thru 01/09/2015 $ 1,045,020.35 Checks #94300 thru #94354 dated 01/13/15 thru 01/20/15 $ 358,266.22 Disbursements via debits to checking account dated 01/12/15 thru 01/16/15 January 26, 2015 City Council Meeting Minutes 3 $ 2,537,327.00 Total Accounts Payable PAYROLL $ 717,612.71 Payroll Checks and Direct Deposits dated 01/16/15 $ 1,015.70 Payroll Deduction check # 9993693 thru # 9993695 dated 01/16/15 $ 718,628.41 Total Payroll $ 3,255,955.41 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. South Fire Station Improvements, City Project 12-14 a. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 3 b. Approval of Resolution Directing Reduction of Retainage on Existing Construction Contract Fire Chief Lukin gave the staff report. Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 3 for Fire Station 1 Improvements, City Project 12-14. Resolution 15-2-1164 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 12-14, CHANGE ORDER NO. 3 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 12-14, South Fire Station Improvements, and has let a construction contract pursuant to Minnesota Statutes, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 12-14, Change Order No. 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor and City Engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 3 which is an increase of $30,022.50. The revised contract amount is $3,723,609.50. January 26, 2015 City Council Meeting Minutes 4 Adopted by the Maplewood City Council on this 26th day of January 2015. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann moved to approve the Resolution Directing Reduction of Retainage on Existing Construction Contract for City project 12-14 from 5% to 1% at the discretion of the City Engineer. Resolution 15-2-1165 DIRECTING REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT PROJECT 12-14 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 12-14, South Fire Station Improvements, and has let a construction contract pursuant to Minnesota Statutes, and WHEREAS, the contractor, Terra General Contractors, has requested, by written notice, a reduction of contract retainage, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. That the retainage within the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5% to 1%. Adopted by the Maplewood City Council on this 26th day of January 2015. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of a Revision to the Planning Commission Rules of Procedure City Planner Martin gave the staff report. Councilmember Juenemann moved to approve the revisions to the Planning Commission Rules of Procedure. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval of 2015 Service Agreement Between City of Maplewood and National Financial Partners (NFP) Councilmember Juenemann moved to approve the 2015 Service Agreement with National Financial Partners (NFP) for insurance broker services in the amount of $45,000. January 26, 2015 City Council Meeting Minutes 5 Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of Group Dental Plan Contract Between City of Maplewood and Delta Dental of Minnesota for 2015-2017 Councilmember Juenemann moved to approve the Group Dental Plan Contract with Delta Dental of Minnesota for a three-year term, 2015 through 2017. Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS 1. Approval of Adoption of the Parks System Master Plan Parks & Recreation Director Konewko and Manager Taylor gave the staff report on the Parks System Master Plan and answered questions of the council. Councilmember Juenemann moved to approve the adoption of the Parks System Master Plan. Seconded by Councilmember Koppen Ayes – All The motion passed. J. NEW BUSINESS 1. Approval of a Resolution for a Conditional Use Permit for Indoor Storage, 2728 Geranium Avenue East City Planner Martin gave the staff report. Planning Commissioner Trippler gave the planning commission report. Katie Nath, Donald Regan’s daughter was present and addressed the council to give additional information on the items to be stored on the property. Councilmember Koppen moved to approve the conditional use permit resolution to allow indoor storage in a BC (business commercial) zoning district, located at 2728 Geranium Avenue East; approval is based on the findings required by ordinance and subject to the following conditions: 1. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. January 26, 2015 City Council Meeting Minutes 6 2. The city council shall review this permit in one year. 3. If the applicant ever proposed changes to the building or site, plans shall be submitted to the community design review board for approval. 4. The applicant shall submit to the city for staff approval agreements between the owners of 2728 Geranium Avenue East and 2719 Stillwater Road for access, parking and use of the trash enclosure. 5. The applicant shall comply with the requirements of the city’s building official, assistant fire chief and city engineer. Resolution 15-2-1166 CONDITIONAL USE PERMIT WHEREAS, Donald B. Regan, has applied for a conditional use permit be allowed to operate an indoor-storage facility in a BC (business commercial) district. WHEREAS, Sections 44-512 (4) of the city ordinances requires a conditional use permit for indoor storage facilities in a BC (business commercial) zoning district. WHEREAS, this permit applies to the property located at 2728 Geranium Avenue. The property’s legal description is: Lots 10, 11, 12, 13, and 14, Block 5, Midvale Acres No. 2, according to the plat on file in the Office of the County Recorder, Ramsey County, Minnesota; EXCEPT: That part of Lots 12, 13, and 14, Block 5, Midvale Acres No.2, according to the plat on file in the office of the County Recorder, Ramsey County, Minnesota, described as follows: Commencing at the northeast comer of said Block 5, thence South 00 degrees 04 minutes 14 seconds West, assumed bearing, along the east line of said Block 5 a distance of 226.80 feet to the point of beginning; thence North 89 degrees 55 minutes 46 seconds West 134.67 feet; thence South 48 degrees 10 minutes 15 seconds West 94.63 feet to the southwesterly line of said Lot 14; thence South 33 degrees 56 minutes 06 seconds East along said southwesterly line 145.00 feet to the southwesterly comer of said Lot 14; thence North 56 degrees 03 minutes 54 seconds East along the southeasterly line of said Block 5 a distance of 149.59 feet (recorded as 150 feet) to the southeasterly corner of said Block 5; thence North 00 degrees 04 minutes 14 seconds East along said east line of Block 5 a distance of 99.74 feet to the point of beginning. WHEREAS, the history of this conditional use permit is as follows: 1. On January 20, 2015, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and January 26, 2015 City Council Meeting Minutes 7 present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On January 26, 2015, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 2. The city council shall review this permit in one year. 3. If the applicant ever proposed changes to the building or site, plans shall be submitted to the community design review board for approval. 4. The applicant shall submit to the city for staff approval agreements between the owners of 2728 Geranium Avenue East and 2719 Stillwater Road for access, parking and use of the trash enclosure. January 26, 2015 City Council Meeting Minutes 8 5. The applicant shall comply with the requirements of the city’s building official, assistant fire chief and city engineer. The Maplewood City Council approved this resolution on January 26, 2015. Seconded by Councilmember Abrams Ayes – All The motion passed. 2. Approval of a Preliminary Plat and Resolution for Public Vacation of an Alley and Street, Sherwood Parkview, 2240 Hazelwood Street North City Planner Martin gave the staff report and answered questions of the council. Planning Commissioner Trippler gave the report from the Planning Commission. Brent Hislop, representing Synergy Land Company was present and addressed the council to give additional information and answer additional questions. Councilmember Juenemann moved to approve the Sherwood Parkview preliminary plat located at 2240 Hazelwood Street North, subject to the following conditions: 1. Comply with the conditions of approval in the engineering report by Jon Jarosch, Maplewood Staff Engineer, dated January 12, 2015. 2. Comply with the conditions of approval in the Environmental Review by Shann Finwall dated January 9, 2015. 3. Before the city can sign the final plat, the existing home, garage and shed shall be removed. Seconded by Councilmember Koppen Ayes – All The motion passed. Councilmember Juenemann moved to approve the resolution vacating the north half of Laurie Street, between Hazelwood Street East and Sherwood Park, and the alley north of Laurie Street, between Hazelwood Street East and Sherwood Park. Approval is recommended because it is in the public interest to vacate these rights-of-way since: 1. Allowing the use of the north half of Laurie Street for the applicant’s proposed subdivision allows efficient use of underutilized land. 2. The remaining south half of Laurie Street right-of-way is sufficient to access the existing homes south of the proposed subdivision. 3. The alley east of Hazelwood Street North is not needed for traffic use or vehicular access. These vacations are subject to the applicable conditions stipulated in the engineering report by Jon Jarosch, Maplewood Staff Engineer, dated January 12, 2015. January 26, 2015 City Council Meeting Minutes 9 Resolution 15-2-1167 VACATION RESOLUTION WHEREAS, Brent Hislop, representing Synergy Land Company, applied for the vacation of the following: The northern half of the Laurie Street right-of-way lying south of Lot: 1 Block: 9, SMITH AND TAYLOR'S ADDITION TO NORTH ST. PAUL; The alley located within Block: 9, SMITH AND TAYLOR'S ADDITION TO NORTH ST. PAUL; WHEREAS, the history of this vacation is as follows: 1. On January 20, 2015, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve these requests; 2. On January 26, 2015, the city council considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves these vacations, public interest will go to the abutting owners of the following properties: 1. The vacation of the north half of Laurie Street: The owner of Lot: 1 Block: 9, SMITH AND TAYLOR'S ADDITION TO NORTH ST. PAUL. 2. The vacation of the alley: The owner of Lot: 1 Block: 9, SMITH AND TAYLOR'S ADDITION TO NORTH ST. PAUL; NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described vacation for the following reasons: It is in the public interest to approve these vacations since: a. Allowing the use of the north half of Laurie Street for the applicant’s proposed subdivision allows efficient use of underutilized land. b. The remaining south half of Laurie Street right-of-way is sufficient to access the existing homes south of the proposed subdivision. c. The alley east of Hazelwood Street North is not needed for traffic use or vehicular access. These vacations are subject to the applicable conditions stipulated in the engineering report by Jon Jarosch, Maplewood Staff Engineer, dated January 12, 2015. January 26, 2015 City Council Meeting Minutes 10 The Maplewood City Council approved this resolution on January 26, 2015. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of an Ordinance Amendment for Senior Housing Unit-Size Requirements City Planner Martin gave the staff report and answered questions of the council. Planning Commissioner Trippler gave the report from the Planning Commission. Councilmember Juenemann moved to approve the first reading of the ordinance amendment establishing minimum habitable-space requirements for living unit size for assisted-living and memory-care housing The ordinance would base this amendment on the minimum habitable-space requirements of the Minnesota Department of Health. Seconded by Councilmember Abrams Ayes – All The motion passed. 4. Approval of Contract with Human Resource Attorney City Manager Coleman gave the staff report. Susan Hansen, Attorney and partner with Madden Galanter Hansen, LLP law firm was present and addressed the council to give additional information about the firm and answer questions of the council. Councilmember Cardinal moved to approve the contract and appoint Madden Galanter Hansen, LLP to represent the City for Human Resource Attorney Services. Seconded by Councilmember Juenemann Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. John Wykoff, Maplewood Resident 2. Tim Kinley, Maplewood Resident 3. Mark Bradley, Sr., Maplewood Resident M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Coleman gave the update to the council calendar. 2. Cable Commission Appointments January 26, 2015 City Council Meeting Minutes 11 City Clerk/Citizen Services Director Haag gave an update on the Council appointments to the Cable Commission. It was decided to leave the appointments to the Cable Commission as one contact and two alternates for 2015. N. COUNCIL PRESENTATIONS 1. Multi-Cultural Business Event at the Maplewood Community Center Councilmember Abrams invited the Council and City Manager Coleman to the first Multi- Cultural Business Event at the Maplewood Community Center on February 26, 2015 from 5:30 p.m. to 8:30 p.m. The purpose of the event is to connect businesses together and to hold panel discussions of the dos and don’ts of doing business with specific ethnic communities. 2. Parks & Recreation Update Councilmember Abrams reported on the Park System Master Plan and commended the Parks & Recreation Commission and staff for working so hard on the plan. 3. Planning Commission The items Councilmember Cardinal was going to report on for the Planning Commission were covered as part of the regular council meeting earlier in the evening. 4. Rush Line Corridor Update Mayor Slawik reported on the Rush Line Open House that was held in Maplewood and St. Paul. She also reported that Maplewood is going to have two transit lines; Gateway from downtown St. Paul to Woodbury and Rush Line from downtown St. Paul to Rush City/Forest Lake area. She encouraged citizens to get involved as they have an opportunity to express their concerns and/or support at these meetings. 5. TAB Update Mayor Slawik reported on the Travel Behavior Inventory that is conducted every 10 years that was discussed at the last TAB meeting she attended. 6. League of Women Voters Meeting Mayor Slawik reported on the League of Women Voters Forum meeting she attended. 7. Community Engagement Seminar by the League of Minnesota Cities Mayor Slawik reported that she, City Manager Coleman and Councilmember Abrams will be attending a forum on Community Engagement that will focus on how to foster and encourage more community involvement. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:37 p.m.