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HomeMy WebLinkAbout2014-05-27 CDRB Minutes May 27, 2014 Community Design Review Board Meeting Minutes 1 MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 27, 2014 1. CALL TO ORDER Chairperson Ledvina called the meeting to order at 6:00 p.m. 2. ROLL CALL Boardmember, Leo Burger Absent Boardmember, Bill Kempe Absent Boardmember, Jason Lamers Present Chairperson, Matt Ledvina Present Boardmember, Ananth Shankar Present Staff Present: Tom Ekstrand, Senior Planner 3. APPROVAL OF AGENDA Boardmember Shankar moved to approve the agenda as submitted. Seconded by Boardmember Lamers. Ayes - All The motion passed. 4. APPROVAL OF MINUTES Chairperson Ledvina had a correction to the minutes on page 3, b. 5. the word plant should be paint. Chairperson Ledvina moved to approve the April 22, 2014, CDRB minutes as amended. Seconded by Boardmember Lamers. Ayes – All The motion passed. 5. NEW BUSINESS None 6. DESIGN REVIEW a. Approval of Design Plans and a Parking Reduction Authorization for Mudslingers Coffee Kiosk to be Located at Bachman’s 2600 White Bear Avenue. i. Senior Planner, Tom Ekstrand gave the report and answered questions of the board. ii. President, Van Harvieux, Peak Investments, LLC, representing Mudslingers, addressed and answered questions of the board. May 27, 2014 Community Design Review Board Meeting Minutes 2 Boardmember Lamers moved to approve the plans date-stamped May 19, 2014, for the proposed Mudslingers’ drive-up coffee kiosk in the Bachman’s northerly parking lot located at 2600 White Bear Avenue. This approval allows a parking reduction of 10 parking spaces since the site has an abundance of parking available and they have not experienced any parking shortages. Approval is subject to the following conditions: (changes to the motion are in bold and underlined) 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2. The applicant shall comply with all conditions of the building official, assistant fire chief, health officer and engineering department. 3. A single material for the brick wainscot shall be used. 4. The applicant shall work with staff the final color rendering that compliments the Bachman’s building. Seconded by Chairperson Ledvina.. Ayes – All The motion passed. b. Approval of Design Plans for a Major Motor Fuel Station Setback Including a Building Setback Variance and Two Parking Lot Setback Variances for a Proposed Holiday Station Store, 1285 Cope Avenue East. i. Senior Planner, Tom Ekstrand gave the report and answered questions of the board. ii. CEO, Steven Linn, Linn Companies, representing Holiday Station Store, 1285 Cope Avenue, addressed and answered questions of the board. Councilmember Marylee Abrams requested to speak further regarding variances and how design elements with the variances can protect the residents in the area such as the lighting and head light concerns. Boardmember Lamers moved to adopt the resolution approving the following setback variances for the proposed Holiday Station Store building and parking lot: a ten-foot building setback from the north property line (code requires 30 feet and 20 feet is proposed) and a ten-foot parking lot setback for the parking lot from the north and east property lines (code requires 15 feet and five feet is proposed). These variance approvals are based on the following findings: a. The proposed use would be in harmony with the general purposes and intent of the zoning ordinance since the wide boulevards on the north and east would provide substantial building and parking lot setbacks on those sides. b. The proposed commercial use is consistent with the commercial classification of the Maplewood Comprehensive Plan. c. The applicant is proposing to use the property in a reasonable manner that would otherwise not be permitted by the city’s major motor fuel station setback requirements. The plight of the landowner is due to circumstances unique to the property not created by the landowner and the variance will not alter the essential character of the locality. May 27, 2014 Community Design Review Board Meeting Minutes 3 Boardmember Lamers moved to approve the plans date-stamped April 25, 2014, for the Holiday Station Store to be located at 1285 Cope Avenue East. Approval is subject to the applicant doing the following: (changes to the motion are in bold and underlined) a. Repeat this review in two years if the city has not issued a building permit for this project. b. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: ● A revised landscaping plan showing landscaping along the English Street and Highway 36 sides of the site. Also, the applicant shall move the three Colorado Blue Spruce that were proposed on the south side of Cope Avenue onto the site. The landscaping plan shall also meet or exceed tree-replacement requirements. The site shall have in-ground irrigation provided. The earth berms along the Cope Avenue frontage shall be at least three feet tall. ● A revised site plan providing for all customer parking spaces to be 10 feet wide. There must be a total of 36 parking spaces. Parking spaces designated for employees may be nine feet wide and shall be signed as such. Handicapped accessible parking spaces shall comply with ADA, American’s With Disabilities Act requirements. ● A revised building elevation plan indicating that only the north side of the building and the northerly, highway-frontage freestanding sign, shall have the blue LED accent light bands applied. All lighting fixtures on the under-side of the fuel island canopy shall be recessed so their lenses do not drop beneath the bottom of the canopy. ● A revised photometric plan which meets all city lighting requirements. ● A plan to either paint roof-top mechanical equipment or to possibly screen it, as code requires, from nearby homes. c. Signage on the property is not part of the design review approval. The applicant shall apply for sign permits to be reviewed by staff. d. Comply with all requirements of the engineering report dated May 5, 2014. e. All work shall follow the approved plans and these conditions. Staff may approve minor changes. f. Matching blue awnings to be included on the north side of the car wash to be consistent with the other elevations. Seconded by Chairperson Ledvina. Ayes – All Boardmember Shankar made a friendly amendment the berm on the south side of the property be increased to 3 feet in height. The motion passed. May 27, 2014 Community Design Review Board Meeting Minutes 4 c. Approval of the Building and Site Remodel Plans for the Former Hostess Store at 2146 White Bear Avenue i. Senior Planner, Tom Ekstrand gave the report and addressed and answered questions of the board. ii. CEO, Steven Linn, Linn Companies, representing the Baby Zone and owner of the Holiday Station Store location, 1285 Cope Avenue, addressed and answered questions of the board. Boardmember Lamers moved to approve the plans date-stamped May 15, 2014, for the proposed building, site and landscaping renovations to 2146 White Bear Avenue. Approval is subject to the following conditions: (changes to the motion are in bold and underlined) 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2. The applicant shall comply with the conditions noted in the engineering report by Jon Jarosch dated May 14, 2014. 3. The site plan shall be revised to include the following for staff approval: a. A sidewalk along the White Bear Avenue frontage subject to the city engineer’s and the Ramsey County traffic engineer’s approval. b. Relocation of the handicap-accessible parking spaces to place them along the front sidewalk with the appropriate ramping and cross-hatched loading space provided. (The applicant shall work with staff to possibly relocate the handicap-accessible parking along the front of the building relative to the building code) 4. The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping, before getting a building permit. Seconded by Chairperson Ledvina. Ayes – All The motion passed. 7. VISITOR PRESENTATIONS None 8. BOARD PRESENTATIONS None 9. STAFF PRESENTATIONS None. 10. ADJOURNMENT The meeting was adjourned by Chairperson Ledvina at 7:35 p.m.